HomeMy WebLinkAbout2014 Resolution No. 085•
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RESOLUTION NO._.&!
SERIES OF 2014
A RESOLUTION AUTHORIZING ACCEPTANCE OF "CITIES COMBATING HUNGER
THROUGH AFTERSCHOOL AND SUMMER MEAL PROGRAMS TECHNICAL
ASSISTANCE AND GRANT INITIATIVE (CHAMPS) GRANT" BY THE CITY OF
ENGLEWOOD, COLORADO.
WHEREAS, the City of Englewood applied for the CHAMPS grant funding by the passage of
Resolution No. 78, Series of 2014 and was notified in November that the application was
successful; and
WHEREAS, a team has been formed with partners from the City and County of Denver, the
Englewood School District, Hunger Free Colorado, and the local non-profit organization Well-
Fed, Inc.; and
WHEREAS, the City of Englewood has been selected by the National League of Cities {NLC)
to participate in the Cities Combating Hunger through Afterschool and Summer Meal Programs
technical assistance and grant initiative (CHAMPS); and
WHEREAS, Englewood will receive a grant in the amount of $30,000; and
WHEREAS, a match is not required so there is no cost associated with acceptance of the
CHAMPS grant, except for the staff time involved in program coordination; and
WHEREAS, Grant funds may be spent on costs associated with project activities as identified
in the city's budget submitted as part of the CHAMPS proposal for the grant period from
November 1, 2014 through December I, 2015; and
WHEREAS, by accepting this grant, the City of Englewood agrees to :
• Select a team lead within the city government who will act as a primary contact with
NLC and with the City and County of Denver (the selected faculty City).
• Keep the faculty city apprised of progress, including setbacks or unexpected challenges
throughout the grant period.
• Ensure that members of the project team (e.g., city representative, site sponsor(s), anti-
hunger advocate, etc.) participate in technical assistance activities with the faculty city
team.
• Ensure that at least one member of the project team participates in NLC's this monthly
project cross-site conference calls.
• Recognize NLC and FRAC in local media outreach materials related to this CHAMPS
project through the use of logos or other formal acknowledgement.
• Attend the project cross-site meeting in Denver, CO in February 2015.
• Provides a short progress update with outcome data at the midpoint of the project
implementation (April 2015) and a final report on progress, outcomes, lessons learned,
and how funds were spent to NLC by December 15, 2015.
WHEREAS, all reports will include quantitative data on program participation including the:
number of new sites; number of children served, and the number of meals served .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section l. The City Council of the City of Englewood, Colorado hereby authorizes the
acceptance of the Cities Comba ting Hunger through Afterschool and S ummer Meal Programs
Technical Assistance and Grant Initiative (CHAMPS) Grant.
ADOPTED AND APPROVED this 15th day of December, 2014.
ATTEST: ~fr-
I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a hue copy of Resolution No.~ Series of 2014. . ~
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COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
December 15, 2014 9 C ii Cities Combating Hunger through
Afterschool and Summer Meals Programs
(CHAMPS) grant acceptance
Initiated By: Staff Source:
City Manager's Office Michael Flaherty, Deputy City Manager
Audra Kirk, Planner I
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council discussed the CHAMPS grant at the September 8, 2014 Study Session and approved a
resolution at the October 6, 2014 City Council meeting authorizing the City's application for funding.
RECOMMENDED ACTION
The City Manager's Office recommends City Council approve a resolution accepting $30,000 in grant
funding for the Cities Combating Hunger through Afterschool and Summer Meal Programs (CHAMPS)
technical assistance and grant initiative through the National League of Cities and the Food Research and
Action Center.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
In late August, Mayor Penn brought to staff's attention an opportunity through the National League of Cities
and the Food Research and Action Center to participate in the Cities Combating Hunger through
Afterschool and Summer Meal Programs technical assistance and grant initiative with the City of Denver.
The CHAMPS program is aimed at curbing childhood hunger by providing nutritious meals for children and
youth through summertime, afterschool, and weekend meal programs.
Staff applied for the CHAMPS grant funding and was notified in November that the application was
successful. A team has been formed with partners from the City and County of Denver, the Englewood
School District, Hunger Free Colorado, and the local non-profit organization Well-Fed, Inc.
The goal of the City's participation in the CHAMPS program is to expand the current meal programs being
offered through Englewood Schools for schoolchildren throughout Englewood.
FINANCIAL IMPACT
A match is not required so there is no cost associated with acceptance of the CHAMPS grant, except for
the staff time involved in program coordination, and a limited cost for initial week of meals provided.
LIST OF ATTACHMENTS
NLC Letter of CHAMPS Grant Award
Englewood's CHAMPS Grant Application
Proposed Resolution
NATIONAL
LEAGUE
of CITIES
2014 Off leers
President
Chrhlophar B. Colemon
Mayor
Sott Poul. .Wmesola
filst Vice President
Ralph E. Becker
.Yayur
So& l.dte Oty, Utoh
Second Vice Pre.sldent
Melodee Colbert Kean
M11f1Jf
Jo~in, lilruouri
lrnrrediole Post President
Marie Lopez Rogers
Mayor
Avondale, Arizona
Exeailive Director
a,rence E. Anthony
Deputy IArector
Antoinette A. Samuel
November 6, 2014
The Honorable Randy Penn
1000 Englewood Parkway
Englewood, CO 80110-2373
Dear Mayor Penn:
I am delighted to infonn you that the City of Englewood has been selected by the National League of
Cities (NLC) to participate in the Cities Combating Hunger through Afterschool and Summer Meal
Programs technical assistance and grant initiative (CHAMPS). Your city will be participating in a
"faculty city" regional learning cohort. As part of this cohort, your city will receive a grant in the amount
of $30,000 and will work closely with a team from your faculty city, Denver, CO, that will provide the
primary technical assistance throughout the project.
Grant funds may be spent on costs associated with project activities as identified in the city's budget
submitted as part of the CHAMPS proposal for the grant period from November 1, 2014 through
December 15, 2015.
In addition to the technical assistance your city team will rece ive from your faculty city, NLC and the
Food Research and Action Center (FRAC) will provide support through conference calls and webinars
with all CHAMPS project cities to offer guidance and peer learning opportunities and will conduct site
visits to project cities once during the grant period.
By accepting this grant, the City of Englewood agrees to:
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Select a team lead within the city government who will act as a primary contact with NLC and
with your faculty city;
Keep your faculty city apprised of progress, including setbacks or unexpected challenges
throughout the grant period;
Ensure that members of the project team (e.g., city representative, site sponsor(s), anti-hunger
advocate, etc.) participate in technical assistance activities with your faculty city team;
Ensure that at least one member of the project team participates in NLC's monthly project cross-
site conference calls;
Recognize NLC and FRAC in local media outreach materials related to the CHAMPS project
through use of logos or other formal acknowledgement;
Attend the project cross-site meeting in Denver, CO in February 2015; and
Provide a short progress update with outcome data at the midpoint of project implementation
(April 2015) and a final report on progress, outcomes, lessons learned, and how funds were spent
to NLC by December 15, 2015.
All reports must include quantitative data on program participation as follows: number of new sites,
number of children served, and number of meals served. NLC will provide a short template for data
reporting and will work with city teams to track these data throughout the project grant period.
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1301 Pennsylvania Ave., NW, Washington, DC 20004 -17631202-626·3000 l Fox : 202 -626-3043 I www.nlc.org
NATIONAL~
LEAGUE INSTITUTE
FOR YOUTH,
of CITIES EDUCATION & FAMILIES
FRAC
Food Research and Action Center
We look forward to working with you as you lead efforts to reduce childhood hunger in your city through
the Afterschool and Summer Meal Programs. If you have any questions, please do not hesitate to contact
Jamie Nash, Senior Associate for Benefit Outreach (nash@nlc.org or 202-626-3160).
Sincerely,
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Clifford M. Johnson
Executive Director
Institute for Youth, Education, and Families
Cc: Michael Flaherty, Deputy City Manager
City of Englewood
I 000 Englewood Parkway
Englewood, CO 80110
303.762.2314 -Direct line
303. 762.2408 -Fax
mflaherty@englewoodgov.org
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NATIONAL 'tat
LEAGUE INSTITUTE
FOR YOUTH,
of CITIES EDUCATION & FAMILIES
FRAC
Food Research and Action Center
Cities Combating Hunger through Afterschool and Summer Meal
Programs (CHAMPS)
Grant Disbursement Form
CITY INFORMATION:
Lead Contact Name: Michael Flaherty
mflaherty@ englewoodgov.org
Email Address:
(303)762-2314
Phone:
FISCAL AGENT INF0Rlv1A TION:
Fiscal Agent Name: City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
Fiscal Agent Contact (303)762-2314
Information (Address
and Telephone):
*Federal Tax ID #: 84-6000583
Make check payable to (include mailing address if different from above):
Same
Please list any additional information we may need to properly disburse your grant funds
(e.g. splitting grant amount into separate disbursements, etc.):
N.A.
*In addition to providing the Federal Tax ID# above, please also submit your city's W-9
form.
Please email or fax this page to Jamie Nash at Nash@nlc.org or (202) 626-3117 (fax).
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NATIONAL• LEAGUE INSTITUTE
FOR YOUTH,
of CITIES EDUCATION & FAMILIES
FRAC
Food Research and Action Center
REGIONAL CITY TEAM INFORMATION
Please list the 3 key staff that will work on the project. This should include staff from other agencies
or offices directly involved in the project. They will also participate in the monthly technical
assistance calls.
Team Member One (City Representative Lead):
Name: Michael Flaherty
Organization/ Agency: City of Englewood
Title: Deputy City Manager
Street Address: I 000 Englewood Parkway
City, State, and Zip Code: Englewood, CO 80110
Phone: (303)762-2314 Fax: (303)762-2408
Emai I: mtlaherty@englewoodgov.org
Team Member Two:
Name: Jon Kvale
Organization/ Agency: Englewood Schools
Title: Director of Budget and Finance
Street Address: 4101 South Bannock Street
City, State, and Zip Code: Englewood, CO 80110
Phone: (303)806-2014 Fax: (303)806-2064
Email: Jon_Kvale@engschools .net
Team Member Three:
Name: Audra Kirk
Organization/ Agency: City of Englewood
Title: Senior Planner, Community Development Department
Street Address: 1000 Englewood Parkway
City, State, and Zip Code: Englewood, CO 80110
Phone: (303)762-2345 Fax: (303)762-2408
Email: akirk@englewoodgov.org
Please email or fax this page to Jamie Nash at Nash@nlc.org or (202) 626-3117 (fax).
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NATIONAL~
LEAGUE~~
oFCITIES EDUCATION' & FAMILIES
FRAC
Food Research and Action Cenler
REQUEST FOR PROPOSALS
Cities Combating Hunger through Afterschool and
Summer Meal Programs (CHAMPS):
An Initiative To Help Local Leaders Reduce Child Hunger In Their
Communities By Expanding Participation In The Federal Afterscbool And
Summer Meal Programs
Grant Period: September 2014-December 2015
Proposals Due: August 15th, 2014
With Support From The Walmart Foundation
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Goal
The National League of Cities (NLC) seeks to build the capacity of municipalities to raise awareness of,
and increase participation In, the federal A~erschool and Summer Meal Programs through the Cities
Combating Hunger through Afterschool and Summer Meals (CHAMPS) Initiative. Through grants and
technical assistance to municlpalltles, NLC aspires to reach over 29,000 children with healthy meals by
expanding afterschool and summer nutrition sites In 6 to 8 cities, thereby creating year-round access to
meals when children are not in school.
Background
The federal Afterschool and Summer Meal Programs reimburse city agencies, schools, and nonprofit
organizations that provide nutritious meals at their summer, afterschool and weekend programs for
children and youth. Passage of the Healthy, Hunger-Free Kids Act in December 2010 made the
Afterschool Meal Program available ln all 50 states following a successful 14-state pilot project. The
Summer Nutrition Programs have been in existence since the late 1960s; however, over 16 million
children who qualify for federal meal programs still do not have access to the healthy meals provided
through this program. These two programs can be operated together to give children the year-round
opportunity to receive nutritious meals during the school year after school, on weekends , and school
holidays and during summer vacation.
Afterschool Meal Programs can receive this federal funding If they have an educational or enrichment
component and are located in an area In which at least SO percent of the children are qualified for free
and reduced•prlce school meals. Unlike most federal programs, fundins amounts are not capped by
annual appropriations, but rather meal costs up to approved levels are reimbursed. However,
communities that do not participate in the program miss out on the chance to claim these funds and
bring them into their local economies.
Summer Meal Programs that operate in low-income areas or serve primarily low-income children (ages
18 and younger) can receive federal funds to provide healthy snacks and meals through the Summer
Food Service Program (SFSP). This program offers an exciting opportunity to Increase the number of
children who receive nutritious food during the summer months. Schools can also feed children during
the summer through the National School Lunch Program (NSLP), under its Seamless Summer Option.
These programs meet an enormous need for families In cities around the country. Nearly one quarter of
all American families with children suffered from food hardship -lacking enough money to buy
adequate food -at some point over the past year. Food insecurity has long-term impacts on children's
educational achievement and development and, paradoxi cally, is linked with childhood obesity as
families who are struggling to make ends meet can only afford to buy cheaper foods with limited
nutritional value. Afterschool and summer nutrition programs also enable program providers that
already serve meals to spend their limited funds on programming rather than food.
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While the Afterschool and Summer Meal Programs have
the potential to close the nutrition gap for children and
youth In cities nationwide, many out-of-school-time
providers are unaware that they can receive federal
reimbursement for providing nutritious meals or lack the
financial or administrative capacity to complete the
application process.
Mayors and other city officials are In a unique position to
help public and nonprofit afterschool and summer
program providers take advantage of this opportunity. In
recent years, municipal officials have provided invaluable
leadership In the creation of citywide systems of
afterschool programming as well as local outreach
campaigns to expand awareness of and access to vital
federal nutrition programs. Cities can also sponsor the
Afterschool and Summer Meal Programs on behalf of
multiple out-of-school-time providers.
Project overview
Grants to State and local Anti•
Hunger Orpnlratlons
In conjunction with the selection of
cities ror the CHAMPS prof ett, NLC
will work with the Food Research and
Action Center (FRAC) to provide
1rants to selected state and local anti•
hunger organizations working to
eliminate childhood hul'l8er In a select
group of cities that receive grant
fundinc. In order to be ellcible to
receive these grants, the organization
must be working In partnership with a
cltv receiving a CHAMPS grant to
support the project's goals. This
funding is not for organlziltlons
sponsoring the Afterschool and
summer Meal Programs.
In January 2012, with support from the Walmart Foundation, NLCs Institute for Youth, Education and
Families (YEF Institute) and the Food Research and Action Center (FRAQ launched the a national
initiative to reduce childhood hunger: Cities Combating Hunger through the A/terschool and Summer
Meo/ Programs (CHAMPS). Drawing upon the YEF lnstitute's extensive experience supporting city efforts
to connect their residents to federal benefits and quality local afterschool programs, as well as FRAC's
expertise in advancing best practices and policies for reducing hunger in communities across the
country, this project expansion ls designed to help local leaders reduce child hunger in their
communities by increasing participation in these important child nutrition programs to create year•
round feeding opportunities for children. Since 2012, NLC and FRAC have supported 26 cities across the
country expand participation In these meal programs and have helped to expand city leadership support
of these programs.
Funding Opportunity
NLC and FRAC invite municipal officials and staff from cities to apply for grant awards of up to $50,000 in
support of proposed strategies to expand participation in both the federal Afterschool and Summer
Meal Programs. Cities eligible to apply for these grant funds Include those that have a strong
commitment to launching or expanding local efforts to provide afterschool and summer meals utilizing
the rederal programs resulting In yeararound feeding opportunities for children. Based on the proposals
submitted, up to 8 cities will be selected to receive grant funding along with customized technical
assistance, access to best practices and national experts, and opportunities for peer learning and
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exchange as they develop strategic approaches for increasing utilization of the Afterschool and Summer
Meal Programs.
Grants will be awarded to selected cities proposing a variety of sustainable strategies including, but not
limited to: providing start-up funds to afterschool and summer program providers to begin
implementing the program; increasing the capacity of key afterschool and summer meal partners;
conduct more intensive outreach and promotion of afterschool and summer meals; and testing new and
creative strategies to increase participation. NLC and FRAC are particularly interested In funding city-led
projects with demonstrated capacity to expand access to meals through existing citywide afterschool
and summer programming initiatives that could include schools, parks and recreation centers, human
services departments, churches, and nonprofit afterschool and summer programs In the community.
Priority will be given to dty government agencies that demonstrate the capacity to deliver
coordinated year-round meals to children.
Proposal Instructions
To be considered for a grant award, cities are required to submit the following:
1) A narrative (4·6 pages) which Includes the following Information:
a} Statement of Need: This section should provide evidence of need for and/or expansion of
afterschool and summer meals In the community. This description should include the
prevalence of child hunger and food insecurity, partlcipatlon rates in the rederal National
School Lunch Program (NSLP), and any other additional information that demonstrates your
community's need for support In e>tpandlng afterschool and summer meals participation.
b} Description of the CuMent Problem or Chaflenge: Please provide a short overview of the level
of current participation In both the Afterschool and Summer Meals Programs. Include any
barriers that have limited participation such as difficulty identifying sponsors, lack of
engagement from school districts, etc.
cJ Goals Statement: Please outline your specific short-term and long-term goals ror the project,
including the number of afterschool and summer sites you will add, plans for expansion of
participation at existing sites; the total number of children you hope to reach through your
efforts, and the number of meals you hope to serve by the end of the grant period.
d} Scope of Work: This section should specifically detail how you will meet your short-term and
long-term goals to Increase participation in the Afterschool and Summer Meal Programs in
your community. It should include:
i. A summary of proposed strategies, including a description of methods to
accomplish them, and an explanation of how they will serve to develop or enhance
afterschool and summer meal programming in your community. Please include a
brief description of how you will work to create a year-round, coordinated feeding
program and the name(s) of current or proposed organizatlon(s) responsible for
sponsoring the new or expanded Afterschool and Summer Meal Programs in your
community.
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• II. Key partners and their roles, Including any new pannershlps you plan to develop or
leverage. Include a description of each of the organizations' roles that run the
Afterschool and Summer Meal Programs, If they are run by two different
organizations, and what the relationship between these two organizations looks
like. Please include Information about current or potential partnerships with state or
local anti-hunger groups and with schools In your community.
ill. Role of City: The goal of this initiative Is for munlcipal government to play a key role
in supporting and promoting these federal programs, Please Include who within the
city government will be the primary contact or project lead, and describe his or her
role in the project throughout the grant period. If the clt'f agency staff lead Is not
directly Involved with Implementing the meal programs (e.g. a mayor's office staff
member) please provide specific examples of how he or she will contribute to
achieving the goals of the project and bring city-wide visibility to the Afterschool
and Summer Meal Programs.
Iv. Intended outcomes and how you will measure your efforts (please Include
quantitative outcomes and data wherever possible). Please include the number of
potential sites to be added and estimated number of children who will be served.
Cities are encouraged to sponsor multiple Afterschool and Summer Meal Programs
if e,clsting afterschool and summer coordinating systems are In place.
v. A tlmeline that outlines key mllestones In your Initiative, Include potential dates
you anticipate reaching these milestones.
e} Demonstrated Commitment from Local Leadership: A description of the level of engagement
and support from one or more elected officials; which may Include a support letter from a
particular elected official champion. Describe the official's level of engagement In
supporting the meal programs(e.g •• speaking engagements, convening high level
stakeholders, producing written communications, city proclamations supporting the
program, etc.)
f} State of Afterschool and Summer Programming Citywide: Please Include information about
your c:lty's current afterschool and summer programming, Including the number and types
of afterschool and summer programs and the appro,clmate number of children and youth
served by these programs to provide a general sense of how many youth might benefit from
the meals if Implemented at these existing programs.
g) Sustainability: A short description of how the programs will be sustained and any plans to
continue work to expand participation after the grant period ends.
h) Engagement with your State agency prior to submitting the RFP: Please Indicate whether or
not you or the project sponsor have reached out to the appropriate state agencies about
Implementing the Afterschool and Summer Meal Programs and e,cplaln how the state
agency Is working with you and your team to begin the application process.
2) A budget and description of proposed use(s) of grant funds Including any key dates ror planned
expenditures.
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selection Process and Criteria
Staff from NLC and FRAC will review proposals and select up to 8 cities to receive grants by early fall
2014. Cities will be selected based on the following criteria:
• A strong commitment to launching or expanding local efforts to provide afterschool and
summer meals utilizing the federal programs resulting in year-round feeding opportunities for
children;
• Clearly defined goals that reflect the impact the grant will have on children in the community;
• Engagement by a local elected official on the Issue of child hunger;
• Involvement and leadership of city agency team lead in implementing the project;
• Demonstration of knowledge of the eligible Afterschool and Summer Meal Programs and their
locations;
• A dear plan of action to reach more children through the Afterschool and Summer Meal
Programs and to sustain the program when the grant period ends;
• Significant need (measured by food insecurity and food hardship data, poverty estimates, and
federal nutrition program participation rates);
• The involvement of dynamic and engaged partners, including, when possible, a state or local
anti-hunger group; and
• The clarity of a budget that reflects how the funds would be spent In a way that aligns with key
panners and the pros:ram soals.
Allowable Use of Funds
NLC and FRAC will carefully examine the proposed uses of grant funds as part of the application review
process. While not intended to reflect all possible options, the following list contains examples of
allowable expenditures•:
• Use of project consultant(s) or staff to develop and implement local strategies that increase
utilization of the Afterschool and Summer Meal Programs (if funds will be used for new staff,
please indicate how, If at all, staffing will be sustained after the grant ends);
• Reimbursement of start-up costs or provision of financial incentives to help existing afterschool
and summer programs participate in the Afterschool and Summer Meal Programs or to Increase
the number of children served;
• Outreach and communications efforts (e.g., public service advertising, promotional materials,
community events) designed to support increased utilization of the Afterschool and Summer
Meal Programs;
• Data collection and/or analysis to determine the number of children currently served by the
Afterschool and Summer Meal Programs and inform decisions to target specific neis:hborhoods
or groups; and
• Minor equipment purchases necessary to facilitate the provision of meals, including coolers or
cambros.
• Funds cannot be used to purchase food, including supplementary items to meals served as port of the
I ederol nutrition programs.
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Tl me line and City Expectations
The project will take place between award notification and December 2015. Throughout the grant
period, selected cities will keep NLC staff apprised of progress, including setbacks or unexpected
challenges, and program participation data.
Cities will participate fully in the technical assistance opportunities provided to them, including
conference calls, site visits, and project updates. Project cities will be asked to provide a short progress
update at the midpoint of implementation (In mid-April 2015). A final report on progress and outcomes
of the project should be submitted to NLC by December 15111
, 2015, describing progress to date and how
funds were spent. Both of these reports must include quantitative data on program participation,
including number of new sites as well as number of children and meals served. NLC will provide a short
template for the final report. All cities will also be expected to participate In a cross-site meeting In
spring 2015. The location for this meeting will be determined at a later date.
CHAMPS Grants RFP released July 21, 2014
City Applications Due August 15, 2014
Cities selected for grants September 12, 2014
CHAMPS technical assistance project September 2014 -
December 2015 -. -;
Mid-year reports due to NLC April 15, 2015
CHAMPS cross-site meeting (date and location TBD) Spring 2015 --·-----· -~·-·-·· . ----·I Final reports due to NLC December 2015
Project ends Dece~b.:~ 201: ____ j
Application Submission
If you have questions or would llke more information, contact: Jamie Nash at 11,1!.h(ci)nk.org or
202-626-3160. Please submit all application materials by August 15 via email to Jamie Nash at
n.tshr.i> nlc . .>rr!.
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CHAMPS 2014 Regional Cities Application
Submitted by: City Manager's Office, City of Englewood, Colorado
Submitted to: James Nash, National League of Cities
October 14, 2014
Narrative:
a. City Lead
Name: Michael Flaherty, Deputy City Manager
Contact information:
City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
303.762.2314 -Direct line
303.762.2408-Fax
m flaherty(a)en glewoodgov .org
Lead role: Mr. Flaherty will oversee the administration of the grant and coordinate with
the grant mentor, the City and County of Denver and with the City's partners, which will
include the Englewood School District, Hunger Fee Colorado, Chartwells Food Service
and a local non-profit organization, Well Fed, Inc.
b. Current programing: The City of Englewood currently does not offer any related services.
The Englewood School District currently provides free and reduced meal programs to its
students. (see below for additional specific details)
c. Program eligibility: The overall percentage of students currently receiving free or
reduced meals through the Englewood Public School systems is 63%. The percentage of
students that receive free or reduced price meals in the Bishop Elementary School (north
Englewood area-Census Track 57) is 86%. The Bishop enrollment area will be the area
in which the City of Englewood will concentrate the FRAC program. The median family
income in this Census Track is $47,108, with 18.1 of families in poverty.
d. Partnerships: The City of Englewood will partner with the Englewood Public School
District, utilizing the Bishop Elementary School as the primary site for meal distribution
during the school year and to potentially include the Clayton Elementary School site
during the Summer Meals Program, due to current participation levels at that site. We
will also partner with Hunger Free Colorado, Chartwells and Well Fed, Inc. Some of
these organizations will also assist the City with outreach efforts.
e. Proposed strategies for expansion of meal program:
1. Currently the Englewood School District has a breakfast and lunch program in place
at Bishop Elementary School. Of the 288 eligible students, 240 receive free or
reduced price breakfasts and 194 receive free or reduced price lunches. The NLC
grant will allow for expansion of the existing programs with the addition of the After
School and Summer Meals program. These programs will expand the availability of
meals to eligible students and will not duplicate any current meal programs.
2. Specific numeric goals: The City's goal is to reach 240 eligible students with the
After School Meals program and 200 eligible students with the Summer Meals
program.
3. Desired outcomes: The desired outcome is the reduction of hunger among the
students in the most poverty stricken area of the City and to supplement the programs
currently in place through Englewood Public Schools.
Proposed Project Implementation Timeline:
October 2014
Begin planning meeting with City and County of Denver and City of Aurora
Begin outreach efforts with Denver, Aurora and Englewood Public Schools.
November 2014
Hire staff; meet with Hunger Free Colorado and Denver staff to set up data collection
strategies; obtain forms, guidance, resources
November 2014-January 2015
Hold stakeholder meetings and gather information, assess needs, capacity, potential
sponsors etc.
February -March 2015
Establish potential summer sites; identify sponsor(s) and roles of partners; identify
strategies to overcome barriers; create reporting mechanisms
March 2015
Complete vendor RFP and state applications; \.Vork with Denver and HFC and local
partners on launch plans
April 2015
Work with Denver on best practices and local procedures for Aurora; work on reduction
of barriers to participation; consider a budget add for 2016 sustainability
May 2015
Train site personel as needed; publicize summer sites; launch event
June 2015
Begin SFSP
June -August 2015
Continue SFSP; track usage, monitor sites, get feedback from community, complete
reimbursement forms, etc.; if a budget add for sustainability is not accepted by city
leadership, then seek sponsorship for 2016 and beyond
August 2015
Publicize after school snack programs; begin serving snacks
August -December 2015
Track usage, monitor sites, obtain feedback from community, complete reimbursement
forms; work with Denver and HFC on launch event
December 2015
Submit final report •
•
•
Budget:
Staffing and/or Contract Services:
Administrative functions:
Staff/consultants to develop and implement strategies that increase
utilization of After School and Summer Meals programs, on-site
administration.
$15,000
Outreach and communications: $ 3,000
Public service advertising, promotional materials to supplement
the communications and outreach of Hunger Free Colorado and to
more directly target Englewood residents through Englewood and
Arapahoe County media outlets.
Transportation: $ 5,000
Transport of students from off-site schools to distribution site(s) as may
required to increase utilization (reimbursement to School District for
transport/bus services)
Data Collection and analysis: $ 3,000
Staff/consultant services to determine the number of children currently
being served and inform decisions to target specific neighborhoods.
Minor equipment: $ 1,500
Refrigeration/coolers and other minor equipment.
Reimbursement of start-up costs: $ 2,500
Costs (excluding the cost of meals) to help existing after school and
summer programs to participate in At-Risk programs or Summer Food
programs for the first time, to increase the number of children served in
those existing programs.
Total Budget $30,000