HomeMy WebLinkAbout2014 Ordinance No. 023'
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ORDINANCE NO.~
SERIES OF 2014
CONTRACT N04 ~ 9 -2b \L-\
BY AUTHORITY
COUNCil.. Bil..L NO. 25
INTRODUCEDBYCOUNCil..
MEMBER OLSON
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT Wl11I THE
COLORADO DEPARTMENT OF PUBLIC SAFETY DMSION OF FIRE PREVENTION AND
CONTROL REGARDING JOINT STAFFING AND OPERATION OF A STATE WILDLAND
FIRE ENGINE AND THE CITY OF ENGLEWOOD, COLORADO.
WHEREAS, wildland fire protection responsibilities on non-federal lands in Colorado follow a
hierarchy oflocal jurisdictions (fire protection districts) with the State of Colorado with the
Department of Public Safety Division of Fire Prevention and Control (DFPC) being the lead state
agency for wildland fire management; and
WHEREAS, it is the duty of the Sheriffs of the various counties of the State of Colorado to
report as soon as practicable the occurrence of any fire in any forest in the state, either on private
or public lands, to the DFPC "or its authorized agent"; and
WHEREAS, the chief of the fire department in each Colorado fire protection district is
responsible for the management of wildland fires that occur within the district boundaries and that
are within the capability of the fire protection district to control or extinguish; and
WHEREAS, when wildland fires exceed the capability of the fire department to control or
extinguish, the fire chief may transfer responsibility for the fire to the county sheriff with the
concurrence of the sheriff; and
WHEREAS, when wild.land fires exceed the capability of the county sheriff to control or
extinguish, DFPC may assist the sheriff in controlling or extinguishing such fires, and may assume
command of such incidents with the concurrence of the sheriff; and
WHEREAS, the Director ofDFPC shall detemtlne, in consultation with local authorities and
with the approval of the Governor, geographic areas of the state, including Wildland-Urban
Interface areas, in which the state has a financial responsibility for managing forest and wild.land
fires; and
WHEREAS, it is the intent of the Parties that DFPC resources, including engines, and
firefighters, be available to assist in fire management activities on lands throughout Colorado and
as needed as part of a resource mobilization for fires in other states; and
WHEREAS, it is the intent of the Parties that the City resources be available to assist in fire
management activities on lands for which DFPC is responsible for protecting, as needed, as part of
a resource mobilization for fires; and
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WHEREAS, it is to the Parties' mutual advantage to coordinate efforts for the prevention,
detection, and suppression of wildland fires, fuels management, prescribed fire, non-wildland fire •
emergencies (as authorized), and cooperative projects for resource protection in their areas of
responsibility, and to limit duplication and improve efficiency and effectiveness; and
WHEREAS, the intergovernmental agreement between the Colorado Department of Public
Safety Division of Fire Prevention and Control and the City of Englewood is for the joint staffing
and operation of a State-owned wildland fire engine; and
WHEREAS, the accompanying Memorandum of Understanding (MOU) is designed to provide
guidance to all parties involved relating to the expectations of daily operations of the jointly staffed
wildland fire engine; and -
WHEREAS, the concepts contained in the MOU are the most effective means currently known
for rapidly making resources available to fight wilclland fires; and
WHEREAS, there is no cost to the City to house the wildland fire engine other than providing
garage space for the wildland fire engine and office space for the State wildland firefighter assigned
to the vehicle.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the
"Intergovernmental Agreement By and Between Colorado Department of Public Safety Division
of Fire Prevention and Control and the City of Englewood Regarding Joint Staffing and A
Operation of A State Wildland Fire Engine," attached hereto as "Exhibit A". W
Section 2. The City Council of the City of Englewood, Colorado hereby authorizes the
"Memorandum of Understand By and Between Colorado Department of Public Safety Division
of Fire Prevention and Control", attached hereto as "Exhibit B".
Section 3. The Englewood City Council hereby authorizes the Englewood Fire Chief to sign the
agreement and the Memorandum of Understanding for and on behalf of the City of Englewood,
attached as Exhibits A and B .
Section 4 The City will be reimbursed by the State of Colorado for temporary staffing and
operation. Federal funds may be used to reimburse the State under this agreement.
Introduced, read in full, and passed on first reading on the 21 st day of April, 2014.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 25th day of
April, 2014.
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Published as a Bill for an Ordinance on the City's official website beginning on the 23rd day of
April, 2014 for thirty (30) days.
Read by title and passed on final reading on the 5th day of May, 2014.
Published by title in the City's official newspaper as Ordinance No~ Series of 2014, on
the 9th day of May, 2014.
Published by title on the City's official website beginning on the 7th day of
May, 2014 for thirty (30) days.
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I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is ~tyie copy of the Ordinance passed on final reading and published by
title as Ordinance No. 6,?Series of 2014. ..__~·4a
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INTERGOVERNMENTAL AGREEMENT
By and Between
COLORADO DEPARTMENT OF PUBLIC SAFETY
DIVISION OF FIRE PREVENTION AND CONTROL
And
ENGLEWOOD FIRE DEPARTMENT
Regarding
JOINT STAFFING AND OPERATION OF
A STATE WILDLAND FIRE ENGINE
THIS INTERGOVERNMENTAL AGREEMENT is entered into by and between the Colorado
Department of Public Safety, Division of Fire Prevention and Control ("DFPC") and the Englewood Fire
Department ("EFD"). EFD and DFPC are referred to collectively as the "Parties 11 and individually
as a 11 Party 11 •
PARTIES AND STATUTORY AUTHORITIES
EFD is a political subdivision of the State of Colorado and a body corporate with those powers
of a public or quasi-municipal corporation which are specifically authorized by, and in compliance with,
Section Title 32, Article 1, C.R.S.
DFPC is a division of the Department of Public Safety, a principal department of the executive
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department of state government created pursuant to C.R.S. § 24-1-110 (1) (u) and 24-33.5-103. •
Statutory Authorities
C.R.S. § 13-21-113.7
Title 24, Article 10, C.R.S.
C.R.S. § 24-33.5-1201 (4)
C.R.S. § 24-33.5-1203
C.R.S. § 24-33.5-1218
C.R.S. § 24-33.5-1219
Title 29, Article 22.5, C.R.S.
C.R.S. § 29-1-201 thru 203
C.R.S. § 30-10-513 and 513.S
C.R.S. § 30-11-124
Title 32, Article 1, C.R.S.
Firefighter and Incident Management Team Immunity
Governmental Immunity
Transfer of State Forest Service Authority to DFPC
Duties of DFPC
DFPC Cooperation with Governmental Units
Wild land Fires -Duty of Sheriff to Report
Wildland Fire Planning
Authority to Enter Into Intergovernmental Agreements
Duties of Sheriff Relating to Fires
Fire Planning Authority
Special District Provisions
RECITALS
Wildland fire protection responsibilities on non-federal lands in Colorado follow a hierarchy of
local jurisdiction (fire protection districts) to the County Sheriff to the State of Colorado with the DFPC
being the lead state agency for wildland fire management.
It is the duty of the Sheriffs of the various counties of the State of Colorado to report as soon as
practicable the occurrence of any fire in any forest in the state, either on private or public lands, to DFPC
"or its authorized agent.''
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The chief of the fire department In each fire protection district in the state Is responsible for the
management of wildland fires that occur within the boundaries of his or her district and that are within
the capability of the fire district to control or extinguish. When wlldland fires exceed the capability of
the fire department to control or extinguish, the fire chief may transfer responsibility for the fire to the
county sheriff with the concurrence of the sheriff. When wild land fires exceed the capability of the
county to control or extinguish, DFPC may assist the sheriff in controlling or extinguishing such fires, and
may assume command of such incidents with the concurrence of the sheriff.
The Director of DFPC shall determine, in consultation with local authorities and with the
approval of the Governor, geographic areas of the state, including wild land-urban interface areas, In
which the state has a financial responsibility for managing forest and wildland fires.
DFPC is committed to cost-effective and innovative service delivery partnerships for wild land
fire suppression within Colorado. It is the intent of the Parties that DFPC resources, including engines
and firefighters, be available to assist in fire management activities on lands for which the EFD is
responsible for protecting.
EFD is committed to provide cost-effective service to its citizens, ls ideally situated to provide
regional mutual aid response, and currently has a wild land fire suppression program in place. It is the
intent of the Parties that EFD resources be available to assist in fire management activities on lands for
which DFPC Is responsible for protecting.
It is to the Parties' mutual advantage to coordinate efforts for the prevention, detection, and
suppression of wlldland fires, fuels management, prescribed fire, non-wildland fire emergencies (as
authorized}, and cooperative projects for resource protection in their areas of responsibility, and to limit
duplication and improve efficiency and effectiveness.
A joint staffing program will provide a cost-effective means to meet the Parties' respective
missions and will be a benefit locally, regionally and statewide through the provision of additionally
staffed wlldland fire engine resources.
The Parties wish to enter into this Intergovernmental Agreement ("Agreement'') to jointly staff a
state-owned wildland fire engine for use locally, regionally and state wide to reduce the impact of
wildland fire on the citizens of Colorado.
NOW, THEREFORE, in consideration of mutual promises and covenants, the Parties agree as
follows:
AGREEMENT
1. Term of Agreement. The term of this Agreement shall commence upon execution by all Parties
and shall terminate on December 31 of the year in which It is executed. However, the term of this
agreement shall be extended automatically for consecutive one-year terms, unless any party notifies the
other parties in writing prior to the end of the present term of its intent not to extend the term of this
agreement.
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2. Joint Staffing of State Fire Engine
2.1 The Parties agree to jointly staff one state-owned wlldland fire engine for use locally,
regionally and state-wide to reduce the impact of wildland fire on the citizens of Colorado.
2.2 DFPC will provide one state-owned wildland fire engine and associated equipment
("DFPC Engine") and one qualified engine captain (NWCG ENGB qualified} with the possibility of
additional DFPC staff if funds are available. If available, EFD will provide one, possibly two NWCG
qualified full-time or seasonal firefighters (FFT2 or FFTl) to provide a total staff of three (3) during the
fire season. "Fire Season" will be the period between May 1 and October 31 of each year. For purposes
of this agreement only, the term "employee(s)" shall mean paid and/or volunteer personnel. Due to the
nature of EFD being paid full time employees; both parties understand that full staffing of the DFPC
engine may not always be possible. EFD will attempt at all possibilities to provide staffing during peak
times of the season if EFD has personnel who are willing to staff the DFPC engine. Staffing levels may
change as deemed necessary by the EFD Fire Chief during high fire danger or at the discretion of the EFD
Fire Chief due to local conditions within the EFD Boundaries. Other DFPC employees and Cooperators
from other departments/agencies may be used to staff the DFPC Engine during these times. The EFO
must have signed at least one of the following agreements to staff DFPC engines; Temporary Staffing of
DFPC Engines for Wildfire Assignments Agreement, Call When Needed Staffing and Operation of a State
Wildland Fire Engine Agreement, or Joint Staffing and Operation of a State Wildland Fire Engine
Agreement.
2.3 Except when on assignment, the OFPC Engine and personnel will be housed at EFD
facilities and be made available for response. The DFPC Engine an_d crew will be available for response to
any incident for which they are trained and equipped, including wildland fire, structural fires, emergency
medical situations, hazardous materials, motor vehicle accidents and natural disasters within the
boundaries of the EFD and its mutual aid partners. Response is provided on an "as available" basis.
2.4 Personnel will maintain their respective agency identities and will not infer that they are
employed by any agency other than their actual employer and will be subject to their respective
personnel system laws and rules.
2.5 The Engine Captain or ranking firefighter (In the absence of the Engine Captain} shall
maintain operational control of the DFPC Engine and assigned firefighters at an incident In accordance
with the Incident Command System (ICS). The Parties commit to adhering to the ICS for the command
and control of all resources and personnel.
3. OFPC Engine and Operation
3.1 The DFPC Engine provided to the EFD will be a Type 6 wildland fire engine, which shall
be operated and maintained by DFPC at its cost. The DFPC Engine will maintain DFPC logos and
markings, but may also have the EFD logo attached as appropriate. The DFPC Engine will be fully
equipped by DFPC at no cost to the EFD.
3.2 The Parties will provide appropriate Personal Protective Equipment (PPE} to their
respective employees.
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3.3 The Parties agree that their respective personnel may ride, drive, operate, and work on,
in, and around each other's vehicles, apparatus, stations and equipment based upon needs and training
and pursuant to any applicable laws. All employees of the Parties who will be driving the DFPC Engine
shall have a current and valid Colorado Driver's license.
4. Apportionment of Expenses
4.1 For regular day to day operations each Party will cover its own operating expenses,
including equipment purchases, vehicle maintenance, salaries and benefits, and office equipment. DFPC
will be permitted to occupy and use EFD facilities at no cost, subject to a separate memorandum of
understanding concerning such occupancy and use.
4.2 When the DFPC Engine responds to mutual aid incidents, each Party to this Agreement
will be responsible for employee costs for its respective employees during the mutual aid period. After
which, each Party may bill the requesting agency as outlined In the mutual aid agreement or annual
operating plan.
4.3 When EFD personnel are requested for an extended period outside of their District
boundaries for the benefit of DFPC, DFPC will provide reimbursement to EFD for employee costs.
Payment will follow standard DFPC reimbursement guidelines for lnteragency incident responses.
4.4 Neither Party may encumber the funds of the other Party for any purpose at any time
without separate written authorization to do so.
4.5 Each Party's obligations under this Agreement are subject to annual appropriation by its
governing body and shall not constitute or give rise to a general obligation or other indebtedness of
either Party.
5. Insurance and Liability
5.1 The Parties are each responsible for the acts or omissions of its respective personnel,
and any such liability is controlled and limited by the Colorado Governmental Immunity Act, C.R.S. § 24-
10-101, et seq. ("CGIA") and C.R.S. § 13-21-113.7, as applicable.
5.2 Each Party shall be solely responsible for providing worker's compensation insurance
covering Its own employees acting under the provisions of this Agreement, including accidents, injuries
and diseases that occur while the employee is acting under the direction of or at the request of the
other Party. Each Party will maintain its own liability insurance coverage for all of its real and personal
property as required by law. Neither Party will cover the other Party's liabilities or fiduciary
responsibilities or workers compensation, unless expressly authorized by a written agreement executed
by the Parties.
6. Accident and Incident Reporting and Investigation. If an accident or incident occurs related to
this Agreement, all parties shall be notified as soon as practical. The Parties shall initiate a joint
investigation of the accident or Incident, as needed.
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7. Training. During the term of this Agreement, the Parties agree to provide each other's
personnel with any training necessary for successfuUy performing the duties and responsibilities related
to interagency wildland engine and crew operations.
8. Memorandum of Understanding. A separate Memorandum of Understanding ("MOU") will be
governing day-to-day operational issues related to this Agreement will be entered Into by the Parties.
The MOU will be the guiding document for the employees participating in the joint engine staffing
program and shall include such things as chain of command; authorities; care and maintenance of
equipment, facilities, vehicles and apparatus; response procedures and protocols; staffing and
scheduling; and other matters. The MOU may be amended by the Parties as needed. In the event of a
conflict between this Agreement and the MOU, this Agreement shall control.
9. Amendments. This Agreement may only be amended by a written document executed by the
Parties.
10. Severability. If any provision of this Agreement, or the application of such provision to any
person, entity or circumstance, shall be held Invalid, the remainder of this Agreement, or the application
of such provision to persons, entities, or circumstances other than those In which it is held invalid, shall
not be affected thereby.
11. Relationship of Parties. The Parties enter into this Agreement as separate and independent
governmental entities and each shall maintain such status throughout the term of this Agreement.
Nothing contained in this Agreement and no performance under this Agreement by personnel of a Party
shall In any way alter or modify the status of that Party's directors, officers, volunteers, agents, or
employees for purposes of workers' compensation or their benefits or entitlements, pension, levels or
types of training, internal discipline, certification, or rank procedures, methods, or categories, orfor any
purpose, or other conditions or requirements of employment.
12. Authority. The persons who sign and execute this Agreement represent that they are duly
authorized to execute this Agreement on behalf of their Party.
13. Counterpart Signatures. This Agreement may be executed in counterparts and by facsimile or
electronic PDF, all of which shall constitute full and final execution of this Agreement.
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• COLORADO DEPARTMENT OF PUBLIC SAFETY
DIVISION OF FIRE PREVENTION AND CONTROL
APPROVAL:
By: ___________ _
Paul L. Cooke, Director
Division of Fire Prevention and Control
Date: ___________ _
ENGLEWOOD FIRE DEPARTMENT
APPROVAL:
By: ____________ _
Andy Marsh, Chief
Englewood Fire Department
Date: ___________ _
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MEMORANDUM OF UNDERSTANDING
By and Between
COLORADO DIVISION OF PUBLIC SAFElY
DIVISION OF FIRE PREVENTION ANO CONTROL
And
ENGLEWOOD FIRE DEPARTMENT
Regarding
JOINT STAFFING AND OPERATION OF
A STATE WILDLAND FIRE ENGINE
1. BACKGROUND AND PURPOSE
The Colorado Division of Fire Prevention and Control (DFPC} and the Englewood Fire
Department (EFD) have entered into an Agreement for the provision of a jointly staffed
wildland fire engine based at EFD. The Agreement is the legal document providing authority
for this action and will supersede this, or any other document as necessary. This
Memorandum of Understanding (MOU) is designed to provide guidance to all parties
involved on the expectations of daily operations of the jointly staffed wild land fire engine.
This MOU outlines the framework for the Standard Operating Guidelines (SOG) for how both
parties will operate the program. This MOU does NOT take the place of either parties
existing policies, procedures, or guidelines. In cases where this MOU conflicts with and
agencies written policy, procedure, or guideline, the agencies policy, procedure, or guideline
will prevail.
This MOU holds no legal standing and is simply an admittal by both parties to jointly work
together within the framework outlined herein. This MOU may be amended as needed
during the effective period with concurrence of all parties.
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2. 2014 STAFFING PLAN
2.1 DFPC will provide one permanent Engine Captain. Additional DFPC employees may
staff the engine if funds are available. The Captain will work a 40 hour work week. The
Captain will be available for call-back during off duty hours when there Is a high likelihood of
a fire response. The Captain will communicate with the EFD Fire Chief, or his designee,
regarding the availability of the engine during off duty hours each week. The Captain's
schedule may only be altered with approval of DFPC supervisory staff.
2.2 EFD will provide If available; one, possibly two Firefighters from June 1 to September 30.
Firefighters will be assigned to the engine crew. EFD may adjust the length of the term as
needed after consultation with DFPC. EFD may change the schedule of the Firefighters as
needed, but must inform DFPC if such change will affect the availablllty of the engine to
respond. If no EFD personnel are available for response during this time, DFPC may utilize
surrounding fire departments/fire protection districts for personnel as long as the FD/FPO
has signed a staffing IGA (call when needed, temporary staffing, joint staffing) with DFPC.
2.3 In the event of a temporary absence of the DFPC Captain (Illness, vacation, other
assignment), DFPC will make every attempt to cover the vacancy with another fully
ENGB qualified DFPC employee. If DFPC is unable to provide another Captain, consultation
between the DFPC Regional Fire Management Officer and the EFD Fire Chief will occur to
determine the best course of action. Due to state fleet rules, regulations and insurance
requirements a DFPC employee must be present on the engine for the engine to be
available for assignment in or out of district. Solutions may include, but are not limited to;
A. Move any DFPC/EFD staff to a EFD engine during the absence. An EFD
employee must be present on the EFD engine.
B. Have the DFPC/EFD staff remain on the DFPC engine, but respond jointly
with another engine (DFPC or EFD) to ensure adequate supervision. A DFPC
employee must be present on the DFPC engine.
C. Have an EFD Engine Boss cover the absence. A DFPC employee must be
present on the DFPC engine.
D. If no DFPC employee is available to staff the engine, the OFPC engine will be
unavailable.
2.4 In the event of a temporary absence of either of the EFD employees, EFD will make every
attempt to cover the vacancy with another fully qualified EFD employee. If EFD is unable to
provide another employee, or if there are no EFD personnel available ,consultation between
the DFPC Regional Fire Management Officer and the EFD Fire Chief will occur to determine
the best course of action. These may include options described above.
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2.5 Due to the nature of EFD being full time employees; both parties understand that staffing of
the DFPC engine may not always be possible. EFD will attempt at all possibilities to provide
staffing during peak times of the season if EFD has personnel that are willing to staff the
DFPC engine. Staffing levels may change as deemed necessary by the EFD Fire Chief during
High fire danger or at the discretion of the EFD Fire Chief due to local conditions within the
EFD Boundaries.
3. DAILY OPERATIONS
3.1 The crew assigned to the DFPC engine will maintain a standard dally schedule. This schedule
may be amended as needed due to incident responses or other issues. The Engine Captain will
devise a written schedule. This schedule should be made in conjunction with EFD so as to avoid
duplication or conflict.
3.2 The crew will be required to participate in at least 60 minutes of physical conditioning each
day. The exercise routine may be varied, but should focus on cardiovascular and endurance
exercises. The exercise period may be scheduled anytime during the day.
3.3 The crew will be required to perform daily vehicle and equipment inspections on all assigned
apparatus at the beginning of each day to ensure operational readiness.
3.4 The crew will be required to perform daily station maintenance and cleaning. This will be
directed by EFD personnel as needed. DFPC personnel will keep assigned work and storage areas
clean and tidy.
3.5 The crew will be required to hold at least one wildland fire specific training each week. This
may be classroom or field and is not limited to standard National WIidfire Coordinating Group
trainings. The DFPC will also notify the Fire Chief of such trainings and allow other EFD personnel
to attend such trainings so long as it will not interfere with the DFPC Engine Captain's outcomes
and goals of said training.
3.6 The crew will participate in provided EFD training where appropriate.
3.7 The crew is encouraged to participate in public education events held in the area.
3.8 The crew is encouraged to provide trainings to agencies In Adams, Arapaho, Douglas, Elbert
and Jefferson Counties.
3.9 Ensure that Pueblo lnteragency Dispatch is aware of the engine status.
4. CHAIN OF COMMAND
4.1 In general, each agency is responsible for its own employee. Each agency will conduct any
needed performance planning, evaluations, or corrective actions. The direct supervisor for the
DFPC Engine Captain is the Regional Fire Management Officer.
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4.2 EFD employees assigned to the DFPC engine, will follow the direction of the DFPC Engine
Captain, so long as this direction is not in violation of law, EFD policy, or safety standards.
4.3 The DFPC Engine Captain will take direction from the Fire Chief or deslgnee, when
conducting dally activities. This Is to ensure that obligations are met, and that schedule conflicts
are minimized.
4.5 When assigned to an incident, either within the EFD or outside, all parties agree to follow
the Incident Command System (ICS). Every person wlll take direction from their assigned
incident supervisor. Every employee retains the right to refuse an unsafe assignment.
4.6 When confusion, or a conflict occurs regarding the chain of command, the Englewood Fire
Chief and the DFPC Regional Fire Management Officer will confer and resolve the issue to the
benefit of the program.
5. DISCIPLINARY ISSUES
5.1 Disciplinary issues should be handled at the lowest level possible. In most cases, a
disciplinary Issue is caused by a lack of understanding and can be resolved through discussion
and explanation of expectations.
5.2 In the event that a disciplinary issue involving any member of the jointly staffed engine
cannot be resolved, the issue will be brought to both the EFO Fire Chief and The DFPC Regional
Fire Management Officer. The situation will be reviewed and each agencies personnel policies
will be taken into account. An attempt to resolve the issue at this level will be made before
elevating it to a higher authority.
5.3 Either EFD or DFPC may request the other party have an employee removed from the engine
crew due to performance, safety or disciplinary Issues. The parties wlll attempt resolution
before removal.
6. IN DISTRICT RESPONSE
6.1 The DFPC engine and crew may respond to incidents within the EFD boundaries as requested
by EFD, this includes DFPC supervisory personnel such as Regional Fire Management Officers.
The engine will be operated following the DFPC Engine SOG #03-10. This limits the incidents to
which a DFPC engine may be driven emergent.
6.2 As the engine is a regional resource, it will coordinate through the Pueblo lnteragency
Dispatch Center (PBC) on a daily basis. The engine may be dispatched through "200" for local
and mutual aid incidents. The engine will advise PBC if they have been requested through 200 to
respond to an incident.
6.3 DFPC personnel may operate in the following functions for non-wildland fire incidents; Per
the IGA, the DFPC Engine and crew will be available for response to any incident for which they
are trained and equipped, including wildland fire, structural fires, emergency medical situations,
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hazardous materials, motor vehicle accidents and natural disasters within the boundaries of the
EFD and its mutual aid partners. Response is provided on an "as available" basis.
A. Structure fires: The Of PC employee can assist as needed, but must be trained by
EFD on the specific operation to be conducted.
B. Medical situations: Assist EMS personnel with scene control, patient movement,
and support functions. May provide direct patient care up to the First Responder
Level if so trained or EMT level as long as DFPC employee is currently recognized a
the minimum of Colorado State EMT certification and or National Registry EMT
C. Traffic accidents: Assist with scene control and general hazard mitigation. May assist
with extrication but must be trained by EFO.
D. Hazardous Materials: Support function only, unless the DFPC employee is trained by
EFD on the specific operation to be conducted and proper equipment is provided by
EFD
E. Others: This may Include technical rescue, water and ice rescue, service calls, bomb
threats, etc. DFPC may perform a support role, if properly trained. At no time should
a DFPC employee be expected to perform a function which places them in to an
IDHL environment.
7. ZONE RESPONSE
7.1 The Initial Attack Zone for the engine is roughly designated as Douglas, Elbert, Arapaho, and
Adams Counties. However, when requested by Pueblo lnteragency Dispatch (PBC) for IA •
response within the PBC Zone, the engine should honor the request.
7.2 In general, the engine will normally be dispatched through PBC for zone response. There
may be occasions when the engine is requested through another channel to respond, but the
crew must immediately notify PBC of the response.
7.3 When the engine responds to incidents outside of the EFD boundaries, EFD agrees to cover
the cost of its employees as does DFPC during the mutual aid period. There may be times when
the mutual aid period has passed, yet the fire is still not in a reimbursable status. If there is an
imminent threat to life or property, the crew shall remain engaged without regard to the end of
the mutual aid period until the threat has passed.
Once the mutual aid period has lapsed, and the incident will not be reimbursable, the Engine
Captain should make every effort to be released. If the benefiting agency is still in need of the
resource, for example: the engine is needed in a rural area to assist with mop-up the next day as
there are no volunteer firefighter available; then the Engine Captain should consult with both
the DFPC Regional Fire Management Officer and the EFD Fire Chief. If the assignment can be
completed with minimal impacts to either agency (logistically or financially), then approval Is
likely.
8. OFF ZONE RESPONSE
8.1 The DFPC engine is part of the PBC Engine Rotation Program. As such, there is an
opportunity for the engine and crew to travel to incidents outside of the Immediate response
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zone. The Engine Captain will coordinate with the DFPC Regional Fire Management Officer and
the EFD Fire Chief for approval to become available for off zone Incidents.
8.2 When approved for off zone availability the DFPC Engine Captain will status the engine
appropriately in ROSS and ensure that the assigned personnel are also available as LOCAL in
ROSS. The Captain may also check with PBC to ensure they are status correctly.
8.3 EFD may maintain a list of call when needed personnel for use on the DFPC engine when
sent off zone. These personnel may be utilized to augment or replace the seasonal personnel as
needed. Also, EFD may choose to replace a seasonal employee in favor of priority trainee for off
zone assignments.
8.4 The DFPC Captain will be responsible for the readiness of the engine and crew both while
available and while assigned to an incident. EFD personnel will follow the direction of the DFPC
Captain while assigned off zone.
8.5 The DFPC Captain will maintain all resource orders and reimbursement documentation
associated with the incident until return to station. Each agency will then be responsible for its
own billing.
9. DFPC PREPOSITIONING
9.1 DFPC reserves the right to preposition its engine anywhere within Colorado for the good of
the people. Engine prepositions are normally coordinated well in advance of the actual
movement. EFD will be included in the discussions on engine prepositioning.
9.2 When the engine is prepositioned outside of the PBC zone, a resource order will be
generated and the Off Zone guidelines will be in effect. The resource order will designate DFPC
as the payee and EFD will bill DFPC for personnel costs.
9.3 The cost of back-fill is normally not permitted for preposition orders, but may be considered
on a case by case basis.
9.4 DFPC may choose, after consultation with EFD, to preposition the engine utilizing on DFPC
personnel.
10. ACCIDENTS AND INJURIES
10.1 An accident involving a DFPC vehicle will be handled according to the current State of
Colorado policy . Both DFPC and EFD should be notified when an accident occurs .
10.2 Injuries occurring on duty must be reported to the employee's supervisor within 24 hour of
occurrence. Each agency is responsible for its own employee's workers compensation claims.
The engine will carry forms for both DFPC and EFD workers compensation claims.
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11. HOUSING
11.1 EFD will provide a secure, heated, indoor location for the storage of the DFPC engine. This
location may change based upon the needs of the district, but will occur with consultation of
DFPC prior to moving the location of the engine.
11.2 EFD will provide an "office" for the DFPC Captain. This office will, at a minimum, consist of a
semi-private area with a desk, power outlets and a lockable file storage area.
11.3 EFD will, where currently available, provide the DFPC Captain with access to the EFD
wireless internet network. If not available, DFPC will provide wireless access for its personnel.
11.4 DFPC personnel assigned to a EFD will have full access to the facilities, to include; kitchen,
bathroom, shower, bay, and common storage areas.
11.5 In addition to the space required for the storage of the engine, DFPC will need
approximately 75 square feet of floor space for storage of additional equipment. This area
should be clearly marked for the storage of State owned assets only.
12. SIGNATURES
Kirk A. Will, DFPC
Regional Fire Management Officer
Andy Marsh, EFD
Fire Chief
Date
Date
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COUNCIL COMMUNICATION
(;ate: Agenda Item: Subject:
April 21, 2014 9 a ii Intergovernmental Agreement by and between
Colorado Department of Public Safety Division of
Fire Prevention and Control and the City of
Englewood regarding Joint Staffing and Operation of
a State Wildland Fire Engine
Initiated By: Staff Source:
Fire Department Richard Petau, Deputy Fire Chief
Andrew Marsh, Fire Chief
COUNCIL GOAL ANO PREVIOUS COUNCIL ACTION
This request was discussed at the April 14, 2014 City Council Study Session.
1) The City supports cost-effective and innovative service delivery partnerships.
2) The City has numerous mutual aid and automatic aid agreements with other agencies and jurisdictions.
RECOMMENDED ACTION
Staff seeks Council's approval of a bill for an ordinance authorizing an Intergovernmental Agreement by and between
Colorado Department of Public Safety Division of Fire Prevention and Control and the City of Englewood regarding
· int staffing and operation of a State Wildland Fire Engine.
ACKGROUND, ANALYSIS, ANO ALTERNATIVES IDENTIFIED
This agreement will allow the Englewood Fire Department's Wildland Firefighting Team (EFD-WFT) to assist other
agencies and jurisdictions with wildland firefighting activities, when requested to do so by the State of Colorado,
thus reducing the impact of wildland fires locally, regionally, statewide and nationally.
Accompanying the IGA, there is a Memorandum of Understanding (MOU) between the Colorado Department of
Public Safety Division of Fire Prevention and Control and the Englewood Fire Department regarding joint staffing
and operation of a State-owned wildland fire engine. The MOU includes the housing of a State-owned wildland fire
engine at the Metro Fire Training Facility.
The concepts contained in this agreement are the most effective means currently known for rapidly making
resources available to fight wildland fires. The EFD-WFT is a highly trained and skilled team of 1 0 individuals who
are frequently requested to assist in these efforts.
FINANCIAL IMPACT
There is no cost to the City to house the wildland fire engine other than providing garage space for the wildland fire
engine and office space for the State wildland firefighter assigned to the vehicle during weekdays. The City is
responsible for the regular salaries and benefits of our employees when they are deployed on wildland fire
incidents, but these expenses and costs for position backfills are reimbursed by the State per incident for eligible
expenses.
· T OF ATTACHMENTS
Bill for an Ordinance