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Home My WebLink About2013 Ordinance No. 019• • • ORDINANCE NO. J!l SERIES OF 2013 C.ONTRAC'.E NO~ (p }-JO \3 BY AUTHORITY COUNCIL BILL NO. 15 INTRODUCED BY COUNCIL MEMBER WOODWARD AN ORDINANCE AUTHORlZING THE ACCEPTANCE OF A VICTIM ASSISTANCE LAW ENFORCEMENT (VALE) GRANT FROM THE VICTIM ASSISTANCE LAW ENFORCEMENT BOARD OF THE 18TH JUDICIAL DISTRICT. WHEREAS, the City of Englewood Police Department applied for funding under the VALE Grants Program to be used for funding the Victim/Witness Program in the Englewood Municipal Court ;and WHEREAS , the Victim/Witness Program in the Englewood Municipal Court has served the victims of domestic violence since 1990 ; and WHEREAS, the staff seeks Council approval of an Ordinance accepting a 2013 VALE grant _funding in the amount of $18,507.00, for the period of July 1, 2013 to June 30, 2014 . NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF _ ENGLEWOOD , COLORADO, AS FOLLOWS: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the acceptance of the VALE Grant and accompanying intergovernmental agreement, a copy of which is marked as "Exhibit A" and attached hereto. Section 2. The Mayor, the Chief of Police and the Director of Finance/Administrative Services are hereby authorized to sign said VALE Grant and accompanying intergovernmental agreement on behalf of the City of Englewood. Section 3. The funds for the VALE grant come from fines assessed by the Colorado 18 th Judicial District. No Federal funds will be used. Introduced, read in full , and passed on first reading on the 20th day of May, 2013 . Published by Title as a Bill for an Ordinance in the City 's official newspaper on the 24th day of May, 2013 . 9 bi Published as a Bill for an Ordinance on the City's official website begi1ming on the 22nd day of May, 2013 for thirty (30) days . Read by title and passed on final reading on Lhe 3rd day of .lune, 2013 . Published by title in the City's official newspaper as Ordinance No. (J_, Series of 2013, on the 7th day of June, 2013 . Published by title on the City 's official website begimung on the 5th day of June, 2013 for thirty (30) days . I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is J ;;rue copy of the Ordinance passed on final reading and published by title as Ordinance No. q_, Series of 2013. ... • • • • VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act , Article 4.2 Title 24 C.R.S., the Victim Assistance and Law Enforcement Board of the 18 t h Judicial District has made the following award: Grantee: Englewood Department of Safety Services 3615 South Elati Street, Englewood , Colorado 80110 Grant number: 13-38 Project Title : Victim/Witness Advocate Purpose of Grant Funds: Law Enforcement Victim Services Services/Equipment Being Funded: Portion of Salary and Benefits for Victim Assistance Advocate • Grant Period: July 1, 2013 to June 30 , 2014 Amount of Grant Award : $18 ,507.00 • Quarterly Installments: Three (3) Quarterly Payments of $4 ,626.00 and One (1) Quarterly Payments of $4 ,629.00 . BE IT UNDERSTOOD THAT: (1) All disbursements of awards are contingent upon the availability of VALE funds. (2) The contents of the grant application will become contractual obligations of the grant recipient and are incorporated into this contract as if fully set forth herein. (3) The grant recipient is required to submit Financial Reports quarterly: October 31, 2013, January 31, 2014, April 30 , 2014 and July 31, 2014 for funding for 2013/2014. The report due on July 31, 2014 shall be the year-end report. The VALE Board will provide Financial Reporting Forms. Grant recipients are required to use these forms. (4) The grant recipient is required to submit Program Reports on: January 31, 2014 and July 31, 2014 for funding for 2013/2014 . These reports must address any special conditions that are listed in this contract. The report due on July 31, 2014 shall be the year-end report. It shall show totals for the entire year and must address any special conditions that are listed in this contract. The VALE Board will provide Program Reporting Forms. Grant recipients are required to use these forms. E X H I B I T A Engl ewood Depa rtment of Safety Serv ices 13-38 Reports shall be sent to: Tara Lassit er, Grant Evaluator VALE Board District Attorney 's Offi ce 6450 S Revere Pkwy Cent e nnial , Colorado 801 11 (720) 87 4-8608 (5) Failure t o submit these required repo1is on the dates due may result in suspension of th e grant , termination of the grant, return of awarded funds or the loss of future funding by VALE. (6) Special conditions for the award which have been stipulated between th e VALE Board and the grant recipient are as follows: NONE (7) Any equipment purchased with VALE funds must remain with the grant recipient. Equipment must be used for the purpose designated in the grant application . Any use • by others or transfer of ownership must be reported to the VALE Board , in writing, prior • to the occurrence of such use or transfer. The Board may approve such use or transfer or may request return of th e equipment. (8) Any change in the use of grant funds shall be approved by the VALE Board. The request for such change shall be in writing. Approval of the VALE Board shall be obtained prior to any such use. (9) Amendment of any other terms of this contract shall have prior approval of the Board. Requests for amendment shall be in writing . (10) The grant recipient shall submit written notification by June i, 2014 to the VALE Board if the grant recipient will have any remaining funds at the end of the grant period . All unused funds shall be returned to the VALE Board unless the grant recipient makes a request in writing for use of the funds beyond the grant period and such request has been approved by the VALE Board . Such requests shall include: The amount of remaining funds How the funds will be used When the funds will be expended Why the funds were not expended. • • • Englewood Department of Safet y Se rvic es 13-38 Upon receipt of the request , the VALE Board shall decide whether to grant or deny the request without further presentation or hearing. (11) The grant recipient agrees that all funds received under this grant shall be expended solely for the purposes stated above and that any funds not so expended , including funds lost or diverted to other purposes , shall be repaid to the VALE fund. (12) The grant recipient agrees to comply with the letter and spirit of the Colorado Anti- discrimination Act of 1957 , as amended , and other applicable law respecting discrimination and unfair employment practices (C.R.S. Sec. 24-34-402) and required by Executive Order, Equal Opportunity and Affirmative Action, date April 16, 1975. (13) Non-compliance with this contract may include failure to submit reports , making unapproved changes to the budget , performance failures or adherence to special conditions. Non-compliance with any portion of this contract may result in: Suspension of grant funds Termination of grant Withholding of funds Requiring grant recipient to return money to the VALE fund Other action as deemed necessary by the members of the VALE Board Any combination of the above . (14) All grant recipients shall make available to the Board or its authorized designee all current books, records , procedures or other information relative to the grant application and implementation. (15) The funds granted by this contract for Victim Services shall be disbursed in quarterly installments pending VALE Board approval of all required reports and verification of expenses. The funds granted by this contract for equipment may be dispersed by a single payment for the full amount, pending VALE Board approval of all required reports and verification of expenses . Engl e wood Department of Safety Services 13-38 The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the t erms of this contract. Project Director John M. Collins, Chiefof Police Financial Officer Frank Gryglewicz, Director of Finance Authorizing Official Randy P. P enn, .Mayor Paula Hammond Chair, VALE Board Date ------------ Date ------------- Date ------------- Date ------------ Authorized Official: The authorized official is the person who is, by virtue of such person's position, authorized to enter into contracts for the grant recipient. This could include : Mayor or City Manager, Chairperson of the County Commissioners, District Attorney, President or Chairperson of the Board of Directors, Superintendent, or other Chief Executive Officer. Financial Officer: The person is responsible for all financial matters related to the program and who has responsibility tor the accounting, management of funds, verification of expenditures, audit information and financial reports. The person who actually prepares the finical reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or the Project Director . Project Director: The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/she shares responsibility with the financial Office for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project and is responsible for meeting ail reporting requirements. The Project Director must be a .person other than· the Authorized Official or the Financial Officer. · • • • • • • COUNCIL COMMUNICATION Date: Agenda Item: Subject: May 20, 2013 9 a i 2013 Victim Assistance Law Enforcement Grant Initiated By: Staff Source: Police Department Nancy Wenig, Victim Assistance Coordinator COUNCIL GOAL AND PREVIOUS COUNCIL ACTION City Council has previously approved Victim Assistance and Law Enforcement grants from 1990-2012 . RECOMMENDED ACTION The Police Department is recommending that City Council adopt a Bill for an Ordinance authorizing the Police Department to accept funding in the amount of $18,507 from the 2013 Victim Assistance Law Enforcement (VALE) Grant. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The VALE Grant finances approximately 40% of the salary for the Victim Witness Ad v ocate position which is assigned to the Englewood Municipal Court. The Victim Witness Advocate provides services for victims of domestic violence. FINANCIAL IMPACT The VALE Grant will fund $18,507 towards the Victim Advocate position. The funding for the VALE grant program comes from fees that are collected by courts in the 18th Judicial District. LIST OF ATTACHMENTS Proposed Bill for an Ordinance