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HomeMy WebLinkAbout2013 Ordinance No. 024• • • ORDINANCE No.2ft SERIES OF 2013 BY AUTHORITY COUNCIL BILL NO . 20 INTRODUCED BY COUNCIL MEMBER WOODWARD AN ORDINANCE GRANTING AN EASEMENT TO PUBLIC SERVICE COMP ANY OF COLORADO FOR INSTALLATION OF AN UNDERGROUND GAS LINE LOCATED WITHIN THE LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT FACILITY FOR THE BUILDING SPACE PROJECT. WHEREAS, in 2008 with continuing staff growth and limited available space, the LIE Wastewater Treatment Plant took possession of temporary construction trailers which had been onsite from the onset of the Phase 2 Expansion Project (2004-2008) and were used by the construction contractor; and WHEREAS, the trailers do not meet City of Englewood Building Code and the Building Department has issued a temporary permit to allow the trailers so the staff could prepare alternative solutions; and WHEREAS, in 2011 the LIE Wastewater Treatment Plant completed a Building Needs Assessment which focused on the administration building and the needs for staff personnel space, storage space, filing and record keeping, and maintenance activities; and WHEREAS, in 2012 various options were presented which included the lease of a new code compliant pre-manufactured building; the purchase of a new pre-manufactured building; and off- site rental; and WHEREAS, the project will provide for the current LIE Wastewater Treatment Plant staff needs and accommodate future staff growth up to the 10 year outlook; and WHEREAS, the pre-manufactured building we will be provided with natural gas heating; and WHEREAS, currently there is no gas service in the area of the proposed pre-manufactured building; and WHEREAS , natural gas provides a lower economic impact compared to electric; and WHEREAS, natural gas equipment will allow standardization to the other buildings within the facility; and WHEREAS, Public Service Company of Colorado (Xcel) has prepared a Grant of Easement which is 10 feet wide by approximately 500 feet in length which will contain a 2 inch underground gas main with a 1.25 inch gas service; and 9bv WHEREAS, the underground gas line will be located within the Littleton/Englewood Wastewater Treatment Plant facility for the Building Space Project; and WHEREAS, the Public Service Company of Colorado shall have nonexclusive rights to the easement parcel for the purposes of constructing and maintaining their equipment; and WHEREAS, the Public Service Company of Colorado will restore the area as nearly as possible to the grade and conditions existing prior to the construction. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The "Public Service Company of Colorado Easement" from the City of Englewood, Colorado to the Public Service Company of Colorado, attached hereto as Exhibit A, is hereby accepted and approved by the Englewood City Council. Section 2. The Mayor is authorized to execute and the City Clerk attest and seal the Public Service Company of Colorado Easement for and on behalf of the City of Englewood, Colorado. Introduced, read in full, and passed on first reading on the 17th day of June, 2013. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 21st day of June, 2013 . • Published as a Bill for an Ordinance on the City's official website beginning on the 19th day of June, 2013 for thirty (30) days . • Read by title and passed on final reading on the 1st day of July, 2013. Published by title in the City's official newspaper as Ordinance No,4 Series of 2013, on the 5th day of July, 2013. Published by title on the City's official website beginning on the 3rd day of July, 2013 for thirty (30) days. . Penn, Mayor • • DIVISION SWMD LOCATION 2900 S Platte River Dr ROW AGENT R Larm DESCRIPTION AUTHOR R Flanagan AU T HOR ADDRESS Colorado Engineering & Surveying Inc. Englewood, CO 80111 DOC. NO. PLAT/GRID NO. 2141064/121025 WO/JO/GREG NO. SR 956698 WO 11750299 PUBLIC SERVICE COMPANY OF COLORADO EASEMENT The undersigned Grantor hereby acknowledges receipt of good and valuable consideration from PUBLIC SERVICE COMPANY OF COLORADO (Company), 1800 Larimer Street, Suite 1100 , Denver, CO 80202, in consideration of wh ich Grantor(s) hereby grants unto said Company, its successors and assigns , a non-exclusive easement to construct, operate, maintain, repair, and replace utility lines and all fixtures and devices, used or useful in the operation of said lines, through, over , under, across, and along a course as said lines may be hereafter constructed in LOT 2, PLATTE RIVER SUBDIVISON, in the NE1/4 of Section 33, Township 4 South, Range 68 West of the Sixth Principal Meridian in the City of Englewood, County of Arapahoe , State of Colorado , the easement being described as follows: See "EXHIBIT A" attached hereto and made part hereof. The easement is 10.0 feet in width . • Together with the right to enter upon said premises, to survey, construct, maintain, operate , repair, replace, control, and use said utility lines and related fixtures and devices, and to remove objects interfering therewith , including the trimming of trees and bushes , and together with the right to use so much of the adjoining premises of Grantor during surveying, construction, maintenance, repair, removal , or replacement of said utility lines and related fixtures and devices as may be required to permit the operation of standard utility construction or repair machinery. The Grantor reserves the right to use and occupy the easement for any purpose consistent with the rights and privileges above granted and which will not interfere with or endanger any of the said Company 's facilities therein or use thereof. Such reservations by the Grantor shall in no event include the right to erect or cause to be erected any buildings or structures upon the easement granted or to locate any mobile home or trailer units thereon . In case of the permanent abandonment of the easement , all right, privilege, and interest granted shall terminate. The work of installing and maintaining said lines and fixtures shall be done with care; the surface along the easement area and any adjoining premises used by Company shall be restored substantially to its original level and condition . • Signed this _____ day of _________ _, 2013 (Type or print name below each signature line with official title if corporation, partnership , etc.): GRANTOR : CITY OF ENGLEWOOD BY : _______________ _ _ ...:R~a~n~ds.iV:__:P~-~P~e=n'-il.-'n~ _______ (print name) ITS :. _ __:_:M:.:a::..yLo=.r ___________ _ STATE OF COLORADO, COUNTY OF Arapahoe )ss. ) The foregoing instrument was acknowledged before me this ____ day of---------~ 20 13 by[Grantor name(s) from above]: .itness my hand and official seal. My commission Expires Notary Public SEE CITY OF LITTLETON SIGNATURE ATTACHED 1 5/10/2013 ~ ,. ~ I E I i t GRANTOR : CITY OF LITTLETON • BY: ________________ _ _________________ (print name) ITS : ________________ _ ST ATE OF COLORADO, )ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this ____ day of---------~ 2013 by[Grantor name(s) from above]: W itness my hand and offic ial seal. My commission Expires Notary Public • • • 2 5/10/2013 DESCRIPTION EXHIBIT UTILITY EASEMENT NO. 2013-1058 PAGE 1 OF 2 A 10.00 FOOT WIDE GAS EASEMENT LOCATED IN THE NORTHEAST QUARTER OF SECTION 33, TOWNSHIP 4 SOUTH, RANGE 68 WEST OF THE SIXTH PRINCIPAL MERIDIAN, CllY OF ENGLEWOOD, COUNlY OF ARAPAHOE, STATE OF COLORADO, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BASIS OF BEARINGS: BEARINGS ARE BASED ON THE ASSUMPTION THAT THE NORTH LINE OF SAID NORTHEAST QUARTER OF SECTION 33 BEARS N88"03'15"W. COMMENCING AT THE NORTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 33; THENCE S5S 16'06"E, A DISTANCE OF 2332.97 FEET TO THE POINT OF BEGINNING; THENCE N06'08'04"E, A DISTANCE OF 362.91 FEET; THENCE S88"02'33"E, A DISTANCE OF 85.87 FEET; THENCE N01"43'29 "E, A DISTANCE OF 58.10 FEET; THENCE S88"16'31 "E, A DISTANCE OF 10.00 FEET; THENCE SOl" 43'29"W, A DISTANCE OF 68.14 FEET; THENCE N88'02'33"W, A DISTANCE OF 86 .61 FEET; THENCE S06"08'33"W, A DISTANCE OF 352.92 FEET; THENCE NBT 49• 1 o·w. A DISTANCE OF 10.02 Fm TO THE POINT OF BEGINNING . NOTE: THIS DESCRIPTION DOES NOT REPRESENT A MONUMENTED LAND SURVEY. THIS DESCRIPTION IS INTENDED TO DESCRIBED THE ATTACHED EXHIBIT COLORADO ENGINEERING & SURVEYING, INC. OINT OF COMMENCEMENT NW COR NE1/4, SEC . 33, T4S, R68W, 6TH PM EXHIBIT UTILITY EASEMENT NO . 2013-1058 PAGE 2 OF 2 NE COR, SEC 33 V -a~;o,~EAR~~N~aa~·o~3~• 1~s~-w~;:;;::-:;:;-;;::-=:--:-:-!-2~6J~4~-3~5~. ---~T=4s~. R6sw. 6TI-l PM BASIS OF BEARINGS : NORTH LINE OF THE NE 1 / 4, SEC. 33 SCALE 1" = 100' ~-'- POINT OF BEGINNING C2:-=-=--=---=---:!J EXISTING 1 o.oo · WIDE 7 i um.ETON/ENGLEWOOD TREATMENT PLANT I GAS EASEMENT NO. 3 PER DRAWING NO . . 3107gas3 DATED 8-29-2005 BY 1 JEHN ENGINEERING INC. N87'49'10'\V 10.02· I r I COLORADO ENGINEERING & SURVE.YlNG, INC . ' ' • • • COUNCIL COMMUNICATION Date Agenda Item Subject June 17, 2013 11 a iii Building Space Project - Ordinance Granting Easement to Public Service Company of Colorado INITIATED BY STAFF SOURCE Littleton/Englewood WWTP Supervisory Stewart H . Fonda, Director of Utilities Committee Chong Woo, Engineering /Maintenance Manager COUNCIL GOAL AND PREVIOUS COUNCIL ACTION No previous Council action. RECOMMENDED ACTION Staff recommends approval of a Bill for an Ordinance authorizing a "Grant of Easement" to Public Servic e Company of Colorado (PSC) for the installation of an underground gas line located within the Littleton /Englewood Waste Water Treatment Plant (L /E WWTP) facility for the Building Space Project. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED In 2008, with continuing staff growth and limited available space, the L/E WWTP took possession of temporary construction trailers. The trailers had been onsite from the onset of the Phase 2 Expansion Project (2004-2008) and were used by the construction contractor. At the present time the trailers fill our immediate need for staff and storage space. However, the trailers do not meet the City of Englewood Building Code (at the time 2006 International Building Code). The Building Department has issued a temporary permit to allow the trailers so that staff could prepare alternative solutions. In 201 1, the L/E WWTP completed a Building Needs Assessment. The Assessment focused on the administration building and the ne eds for staff personnel space, storage space , filing and record keeping, and maintenance activities . In li eu of expending capital for a building expansion, it was recommended to pursue other alternatives . In 2012, staff presented various options, including the lease of a new code compliant pre-manufactured building, purchase of a new pre-manufactured building, and off-site office rental. Based on o ur analysis, an outright purchase option was selected as the best option . This project provides space for the Industrial Pretreatment staff and accommodates Pretreatment staff growth for the next 10 years . This project does not address any of the other space needs identified in the 2011 Needs Assessment. For the pre-manufactured building we will be providing natural gas heating. Currently, there is no gas service in the area of the proposed building. Natural gas provides a lower economic impact compared to electric energy. Additionally, natural gas equipment will allow standardization to the other buildings within our facility . Xcel Energy (Public Service Company of Colorado) has prepared a Grant of Easement. The easement is 10 feet wide by approximately 500 feet in length . The easement will contain a 2-inch underground gas main with a 1.25-inch gas service. We anticipate the work to be completed by September 2013 in conjunction with the other construction activities associated with the Building Space Project. FINANCIAL IMPACT No financial impacts are related to this transaction. LIST OF ATTACHMENTS Proposed Bill for an Ordinance • • • .LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT Cityof (1 ,. Littleton /4 ,~,;* City of Englewood • • 2900 S. Platte River Drive Englewood, Colorado 80110 (303) 762-2600 . FAX 762 -2620 n '\ MINUTES SUPERVISORY COMMITTEE MEETING February 16, 2012 ATTENDING: Guests: Charlie Blosten Gary Sears RickKah.m David Robbins Mark Wagner Stu Fonda Dennis Stowe Mary Gardner Chong Woo Jonathan Bridges Jim Tallent Cindy Goodbum Scott Morse Mary Gearhart Jennifer Hunt 9:00 a.m. Littleton Public Service Director Englewood City Manager Englewood Public Works Director Hill & Robbins, P.C . Hill & Robbins, P.C. Englewood Utilities Director Manager, LIE WWTP Environmental Compliance Manager, LIE WWTP Engineering/Maintenance Manager, L /E WWTP Industrial Pretreatment Administrator, LIE WWTP Treatment Division Manager, LIE WWTP Business Services Manager, LIE WWTP Littleton Public Service Director Brown & Caldwell Hill & Robbins SECTION III -TOPICS FORDISCUSSION AND OR ACTION 1. Flows and Loadings Stu Fonda reported that the measured flow to the Littleton/Englewood WWTP averaged 21.3 mgd in January, which is a decrease of 0.2 from December. The measured flow split was 44.1 /55.9 between the cities of Littleton and Englewood. ACTION TAKEN -None. 2. Compliance Reports Stu Fonda reported that, in January, effluent quality had a 30-day average of 2 mg/L CBODs, 2 mg/L suspended solids, and 1.6 mg/L ammonia as nitrogen. All permit levels were met. ACTION TAKEN -None . Supervisory Committee Meeting February 16, 2012 Page four ACTION TAKEN -Gary Sears moved that the Supervisory Committee approve the proposal from Martin & Wood to study potential impacts on low flows at ~-not to exceed cost of $9,000 . Charlie Blosten seconded the motion, and it carried unanimously. 11. Headworks Influent Cross-Over Isolation Gate Project Chong Woo told the Committee that the Headworks Influent Cross-Over Isolation Gate Project is currently on hold, as all reasonable efforts to actuate the seized gate have failed and further attempts may cause damage to the gate and to the structural wall. Plant staff recommends proceeding with removal and replacement of the gate. The contractor, RN Civil Constructors, has proposed a change order to the original contract not to exceed $47,000, which would amend the scope of work to provide the removal of the damaged gate and replacement with a new stainless steel gate. This would raise the total contract amount to $96 ,600. The original contract was for $49,000, and $12,000 is still left. Chong explained that other contractors contacted did not want to submit a proposal, because of the complexity of the work. Chong said he will provide the City of Englewood with a copy of the change order and the details of the procurement process, as well as the consequences of not proceeding with the work.· ACTION TAKEN -Rick Kahm moved that the Supervisory Committee approve a Change Order to • the original contract with RN Civil Constructors in the amount not to exceed $47,100. The CO amends the scope of work to provide the removal of the damaged gate and replacement with a new stainless steel gate. This raises the total contract amount to $96,600. Charlie Blosten seconded the • motion, and it carried unanimously. 12. Water Quality Control Division Notification Dennis · Stowe reminded the Committee that the facility, discharge permit contains a compliance schedule regarding the disinfection system, including a requirement to report annually on progress. He presented a draft letter for Committee review, which would notify the Water Quality Control Division, before the next annual reporting date of May 31, 2012 that work on the project is still suspended. Charlie Blosten noted that disinfection is still on the table, even though implementation is not being actively pursued at this time. A discussion ensued as to whether or not to wait until after the March 12-14 nutrient hearing to make a decision on the proposed letter. Gary Sears recommended a decision be made after the hearing, and the Committee agreed to discuss the issue at the Supervisory Meeting that occurs after the hearing. ACTION TAKEN-None. Chong Woo provided an update for the Committee: staff is currently gathering the necessary information to receive competitive bids and/or quotes for the Industrial Pretreatment trailer. He anticipates providing a recommendation for approval during the March 2012 Supervisory Meeting . ACTION TAKEN -None. 14. 2011 Plant Safety Report Summary Dennis St0we congratulated the Littleton/Englewood staff for achieving their 2011 safety goals, especially zero disabling injuries. All staff members will receive an award for their achievement • • UTTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT City of Littleton City of Englewood • • 2900 S. Platte River Drive Englewood , Colorado 80110 (303) 762-2600 FAY. 752-2620 MINUTES SUPERVISORY COMMITTEE MEETING March 16, 2012 ATTENDING: Guests: Charlie Blosten Gary Sears RickKahm Jennifer Hunt Stu Fonda Dennis Stowe Chong Woo Jonathan Bridges Jim Tallent Cindy Goodburn .Scott .Morse Mary Gearhart Sarah Reeves 9:00 a.m. Littleton Public Service Director Englewood City Manager Englewood Public Works Director Hill & Robbin~, P .C. Englewood Utilities Director Manager, LIE WWTP Engineering/Maintenance Manager, LIE WWTP Industrial Pretreatment Administrator, LIE WWTP Treatment Division Manager, LIE WWTP Business Services Manager, LIE WWTP .Littleton Public Service Director Brown & Caldwell Brown & Caldwell SECTION III -TOPICS FOR DISCUSSION AND OR ACTION 1. Flows and Loadings Stu Fonda reported that the measured flow to the Littleton/Englewood WWTP averaged 21.5 mgd in February, which is a increase of 0.2 from January. The measured flow split was 44 .7 /55.3 between the cities of Littleton and Englewood. · ACTION TAKEN -None. 2. Compliance Reports Stu Fonda reported that, in February, effluent quality had a 30-day average of 2 mg/L CB ODs , 2 mg/L suspended solids, and 1.6 mg/L ammonia as nitrogen. All permit levels were met. ACTION TAKEN~ None . JUpervisory Committee Meeting March 16 , 2012 Page three The nutrient hearing was held on March 12 through March 14. Jennifer Hunt provided testimony at the hearing on behalf of the LIE WWTP. She explained the outcome of the hearing and briefed the Committee on the legal issues resulting from the Commission';·action . Sarah Reeves reported that the only change as a result of the hearing was the Total Inorganic Nitrogen (TIN) Limits under Regulation 85. The limit has been changed from 10 mg/L to 15 mg/L for existing dischargers . Dennis Stowe informed the committee that with these changes, additional facilities will riot have to be constructed but methanol will have to be used year round to remove nitrog~n. The committee discussed possible costs associated with the new regulations. Tier 1 nitrogen levels can be met with an additional $300,000 per year. There are still two issues regarding phosphorous. Regulation 85, just adopted, requires 1 mg/L phosphorous. The plant is currently at 2.5 mg/L. The Barr Milton TMDL would require the plant to remove more phosphorous, which might require up to four more filters at a cost of $3 SM. Jennifer Hunt, Sarah Reeves and Dennis Stowe agreed to draft a summary on the hearing and its potential impact, for the Littleton and Englewood City Councils. ACTION TAKEN-None. 8. Long Range Master Plan Chong Woo reported to the Committee that he has discussed new capital projects with Brown and Caldwell. He will present the proposal at a future meeting. ACTION TAKEN -None. 9. Headworks Influent Cross-Over Isolation Gate Project Chong Woo told the Committee that the Headworks Influent Cross-Over Isolation Gate Project is scheduled to be completed in mid-April. The gate has been removed and is now being fabricated. ACTION TAKEN -None. l !0~'Bui11JiiiW,Sp.a-ce~ieedF~@ID~fflifer¾Ffoj·e·ct-JifiJ.ptJ:a~te~mt· Chong Woo told the Committee that he plans on presenting the proposal for the new trailer at the next meeting. Charlie Blosten suggested looking into off site offices for lease. Chong will present his findings at the April meeting. ACTION TAKEN-None. 11. Network Virtualization and NSM Upgrade Projt:ct Cindy Goodburn informed the Committee that there is need to eliminate the current enterprise Storage Area Network (SAN) and consolidate it to the existing Network Storage Modules (NSM) that are the server hardware standard for the LIE WWTP. The existing SAN houses all of the plant data and does not have an active service agreement. She expressed that the goal is to standardize all hardware platforms. The design and implementation has been budgeted for 2012. ACTION TAKEN -Charlie Blosten moved that the Supervisory Committee approve the Network Virtualization and NSM upgrade through Lewan and Associates in the amount not to exceed $42,000 .00 . Michael Penny seconded the motion, and it carried unanimously. • • • .. ~ .LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT City of Littleton City of Englewood 2900 S. Platte River Drive Englewood, Colorado 80 110 (303) 762-2600 FAX 762-2620 • MINUTES SUPERVISORY COMMITTEE MEETING April 18, 2012 ATTENDING: Guests: Michael Penny Charlie Blosten Gary Sears Rick Kahm David Robbins Stu Fonda Dennis Stowe Mary Gardner Chong Woo Jonathan Bridges Jim Tallent Cind)' · Goodbum . Scott Morse Mary Gearhart Kirsten Crawford 9:00 a.m. Littleton City Manager Littleton Public Service Director Englewood City Manager Englewood Public Works Director Hill & Robbins , P.C. Englewood Utilities Director Manager, LIE WWTP Environmental Compliance Manager, LIE WWTP Engineering/Maintenance Manager, LIE WWTP Industrial Pretreatment Administrator, LIE WWTP Treatment Division Manager, LIE WWTP Business Servi ces Manager, LIE WWTP Littleton Public Service Director Brown & Caldwell Littleton City Attorney SECTION III -TOPICS FOR DISCUSSION AND OR ACTION 1. Flows and Loadings Stu Fonda reported that the measured flow to the Littleton/Englewood WWTP averaged 21.0 mgd in March, which is a decrease of 0.5 from February. The measured flow split was 44.8 /55.2 between the cities of Littleton and Englewood. ACTION TAKEN -None. 2. Compliance Reports Stu Fonda reported that, in March, effluent quality had a 30-day average of 3 mg/L CBOD5 , 2 mg/L suspended solids, and 1. 7 mg/L ammonia as nitrogen. All permit levels were met. • ACTION TAKEN -None. Supervisory Committee Meeting April 18, 2012 Page four The budget estimate for the construction phase is $150,000. Contractor selection and recommendation is expected to take place later this summer. This work has been budgeted and is available in the 2012 Budget. Charlie Blosten expressed concern that TechniScan is not based in Englewood or Littleton, and pointed out that several architectural firms are located in Littleton. Gary Sears said that part of the Englewood code is the commitment to look for and use Englewood companies. Unless a specialized service requires someone from outside, the members agreed that Littleton/Englewood needed to start looking for firms and individuals located within the two cities' limits. Charlie will provide a list of architects and engineers within Littleton to Chong. Rick Kahrn noted that TechniScan is the same company that designed the exterior project and suggested that this item be approved, and the City limit guidelines be applied going forward; Michael Penny agreed, as did Charlie on this particular item. ACTION TAKEN -Michael Penny moved that the Supervisory Committee approve a professional services agreement with TechniScan, Inc. in the amount not to exceed $5,000 for the Administration Building Roof Replacement -Architectural Design Services. The motion was seconded by Charlie Blosten, and carried with a yes vote from Rick Kahm. Gary Sears cast a no vote. lt~&\!il,,ID.!!gi§n?c£,e;.'™1~~~!.~1;.;;"~~~l;!i£~~ilerTffiir.oleBliruiii~d:~:t~f'' --~-~'i.'iWi~~~~~ . · ¥ • Chong Woo reminded the Committee that the current Pretreatment Trailers do not meet City of Englewood Code, as they are considered temporary buildings. Trailers can be made non-temporary if • placed on a foundation, but the City of Englewood Building Department requires they meet the International Building Code (2006), which the existing trailers do not meet. Staff has extended a building permit for the existing ,.trailers through the end of 2012. Based on directions from the September 2011 Supervisory Committee Meeting, staff members have gathered information related to the procurement of new code compliant trailers, with the intent of meeting the 2006 International Building Code . This pr2cess was made in conjunction with the Pretreatment Division. Detailed information was presented to the Committee, along with recommendations for size and space allocation, location, and procurement options. They recommended three 14' x 64' trailers, either in the current location or adjacent, and a 10-year finance lease of the new trailers with a $1 buy out at the end of the 10-year term. ACTION TAKEN -Gary Sears moved that the Supervisory Committee approve the Office Trailer Project options recommended by staff: three 14' x 64' trailers, either in the current location or adjacent, with a 10-year finance lease of the new trailers and a $1 buy out at the end of the 10-year term. Michael Penny seconded the motion, and it carried unanimously. WJJ~..-~9iM£,~~~!."t1&!¾gJ1ft~:ts:~.r~lrite:c:tu1i:alra1ra.~iigineei:ing~pp8Tfvs ervices Chong Woo said that architectural and engineering support services are needed for the construction phase of the Office .Trailer project. The scope of work will include trailer elevations and office layout, foundation design, site work and grading, potable water supply, sewer connection, electrical utility connection, natural gas (if necessary), preparation of plans and specifications for construction, and development of cost opinions. Charlie Blosten thought that engineers and architects within the • Littleton or Englewood City limits must be used for all of the work presented: architectural, structural, civil/mechanical and electrical. He reiterated that he never uses companies outside of the City of Littleton unless the work is so specialized that it is necessary -which has not happened in the last five years. Gary Sears noted that the Englewood Council is on record for favoring that approach, and even • Supervisory Committee Meeting April 18, 2012 Page five rejected a proposed bid by an outside company; the Englewood attorney has said that Council can make that decision up to $25,000 , even with an approved bil-Chong will obtain a list of local firms from Charlie and Rick Kahm. David Robbins -suggested the Committee think about differentiating between projects such as this one that have nothing to do with permit limits and everything else in the plant, as the latter requires a certain amount of expertise. Stu Fonda said that this item will be reintroduced at next month 's Supervisory Meeting. ACTION TAKEN-None. 13. Lighting Replacement Project -Phase 1 Lighting Design Services Chong Woo told the Committee he has received three proposals for a Lighting Replacement Design . Based on his evaluation, he recommends that Colorado Lighting complete the Lighting Replacement Project. This work is for design only -the actual replacement will go out to bid. ACTION TAKEN -Gary Sears moved that the Supervisory Committee approve a professional services agreement with Colorado Lighting in the amount of $7,450 for the Lighting Replacement Project. Michael Penny seconded the motion, and it carried unanimously. 14. Headworks Influent Cross-Over Isolation Gate Project -Update Chong Woo reported that the damaged cross-over gate has been successfully removed. Delivery of the • new gate is expected the week of April 16 , with installation the next week. • ACTION TAKEN ;__None. 15. Long-Range Master Plan Update Chong Woo reported that staff is continuing to develop a proposed scope of services for the long-range master plan update. A recommendation will be presented during the May 2012 Supervisory Meeting . · ACTION TAKEN-None. 16. Hill & Robbins Report David Robbins' comments and report were included as part of other sections of the minutes, especially Regulatory Programs (Number 7). ACTION TAKEN-None. 17. Schedule for the Next Supervisory Committee Meeting The next Supervisory Committee meeting is scheduled for Thursday, May 17, 2012 ; 9:00 a.m., at the Littleton/Englewood Wastewater Treatment Plant. Other: Joint Council Discussion Committee members discussed several handouts provided as possible material for the Joint Council Meeting scheduled for April 23 . LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT City of Litt\~ton 2900 S. Platte River Drive Englewood, Colorado 80110 (303) 762-2600 FAX 762-2620 ATTENDING: MINUTES SUPERVISORY COMMITTEE MEETING May 17, 2012 Michael Penny Charlie Blosten Gary Sears 9:00 a.m. Littleton City Manager Littleton Public Service Director Englewood City Manager Englewood Public Works Director Hill & Robbins, P.C. Englewood Utilities Director Manager, LIE WWTP City of Englewood • Rick Karon Jennifer Hunt Stu Fonda Dennis Stowe Mary Gardner Chong Woo Jonathan Bridges Jim Tallent Cindy Goodburn Environmental Compliance Manager, LIE WWTP Engineering/Maintenance Manager, LIE WWTP Industrial Pretreatment Administrator, LIE WWTP Treatment Division Manager, LIE WWTP • Business Services Manager, LIE WWTP Guests: Scott Morse Sarah Reeves Platte C;:inyon Water and Sanitation District Brown and Caldwell SECTION III -TOPICS FOR DISCUSSION AND OR ACTION 1. Flows and Loadings Stu Fonda reported that the measured flow to the Littleton/Englewood WWTP averaged 21-0 mgd in April, which is no change from March. The measured flow split was 44.8 /55.2 between the cities of Littleton and Englewood. ACTION TAKEN -None. 2. Compliance Reports Stu Fonda reported that, in April, effluent quality had a 30-day average of 3 mg/L CBODs, 2 mg/L suspended solids , and 2.2 mg/L ammonia as nitrogen. All permit levels were met. ACTION TAKEN -None. • • • • Supervisory Committee Meeting May 17, 2012 Page three Dennis Stowe reported that L/EWWTP has been working with the Barr-Milton Watershed Association on the TMDL to determine the required reduction of phosphorus in the lakes to meet the pH and dissolved oxygen standards. The draft TMDL is planned to be submitted to the EPA by the end of June. The CDPHE proposal has changed the TMDL phosphorus levels to 100 mg/1 at the effluent instead of in the lake. To meet this requirement, chemical feed systems and additional filters would be needed, possibly costing over $50M. If approved, the TMDL would follow a schedule similar to Regulation 85. ACTION TAKEN -Michael Penny moved that the Supervisory Committee approve future funding for the CNC. Gary Sears seconded the motion, and it carried unanimously. Gary Sears moved that the Supervisory Committee approve the draft disinfection compliance letter. Michael Penny seconded the motion, and it carried unanimously. 8. Site Security System Upgrade Cindy Goodburn reported that the site security system that controls the cameras, gate access and panic alarms has experienced a server failure and needs to be replaced, and that other system components and software should be updated. The software and hardware have not been updated since installation in 2003. The upgrade would allow installation of additional cameras and better functionality. Cindy obtained a proposal from Simplex-Grinnell in the amount of $41,540, which includes software with licenses and a one-year warranty, software implementation, hardware with warranty, hardware installation, ~d system training. ACTION TAKEN -Gary Sears moved that the Supervisory Committee approve a professional services agreement with Simplex-Grinnell in the amount" not to exceed $41,540. Charlie Blosten seconded the motion. After discussing the upgrade, the Committee requested that 'Cindy coordinate with the City IT Director on the city-wide security program. Cindy will present the information at the next meeting. ACTION TAKEN -Charlie Blosten moved to table the first motion to the next meeting. Gary Sears seconded that motion, and it carried unanimously. 9. Long-Range Master Plan Update Chong Woo reported that staff has finalized the proposed scope of services for the long-range master plan update. Consultant assistance is necessary to help guide the L/EWWTP staff in developing the Master Plan and Asset Management Plan. The Committee requested Chong obtain multiple bids from engineering consultants. Chong suggested limiting the Request for Proposal to four consultants, and the Committee agreed. · ACTION TAKEN -.:None . Chong Woo reported that the staff has contacted several engineering firms and made requests for proposals. Chong plans on providing a recommendation to the Committee during the June meeting . . }· ACTION TAKEN -None. .,_---·· LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT 2900 S. Platte River Drive Englewood , Colorado 80 1 10 (303) 762-2600 Cityof • Englewood FAX 762-2620 ATTENDING: MINUTES SUPERVISORY COMMITTEE MEETING June 28, 2012 2:00 p.m. Littleton City Manager Littleton Public Service Director Englewood City Manager Englewood Public Works Director Hill & Robbins, P.C. Englewood Utilities Director Manager, LIE WWTP Michael Penny Charlie Blosten Gary Sears RickKahm Jennifer Hunt Stu Fonda Dennis Stowe Mary Gardner Chong Woo Jonathan Bridges Cindy Goodburn Environmental Compliance Manager, LIE WWTP Engineering/Maintenance Manager, LIE WWTP Industrial Pretreatment Administrator, LIE WWTP • Business Services Manager, LIE WWTP Guests: Scott Morse Sarah Reeves Platte Canyon Water and Sanitation District Brown and Caldwell SECTION III -TOPICS FOR DISCUSSION AND OR ~CTION 1. Flows and Loadings Stu Fonda reported that the measured flow to the Littleton/Englewood WWTP· averaged 20.7 mgd in May, which is a decrease of 0.3 from April. The measured flow split was 44.9 /55.1 between the cities of Littleton and Englewood. ACTION TAKEN -None. 2. Compliance Reports Stu Fonda reported that, in May , effluent quality had a 30-day average of 2 mg/L CBODs , 2 mg /L suspended solids, and 1.6 mg/L ammonia as nitrogen. All permit levels were met. ACTION TAKEN-None. • • • • Supervisory Committee Meeting June 28 , 2012 Page three Gary Sears and Michael Penny attended the Colorado Municipal League meeting the week of June 18. The Committee discussed nutrients and nutrient trading. Michael and Stu requested a presentation be prepared for the Councils. ACTION TAKEN -Michael Penny moved that the Supervisory Committee approve future funding for the Colorado Nutrient Coalition. Gary Sears seconded the motion, and it carried unanimously. 8. Site Security System Upgrade Cindy Goodburn reported that the site security system that controls cameras, gate access and panic alarms has experienced a server failure, and needs to be replace, and that other system components and software should be updated. The software and hardware have not been updated since installation in 2003. The upgrade would allow installation of additional cameras and better functionality. Cindy obtained a proposal from Simplex -Grinnell in the amount of $41 ,540, which includes software with licenses and one year warranty, software implementation, hardware with warranty, hardware installation, and system training. ' Cindy discussed the site security system with the City IT director and he is in concurrence with the upgrade . The system that the City is installing is a camera system only and does not have the other built in security/ safety features that the L/EWWTP system has . ACTION TAKEN -Gary Sears ,moved that the Supervisory Committee approve a professional services agreement with Simplex-Grinnell in the amount not to exceed $41,540. Michael Penny seconded the motion, and it carried unanimously. 9. Long-Range Master Plan Update Chong Woo presented the Colil.IIlittee with a list of four engineering consultants. The Committee discussed the selection process and agreed to conduct interviews. Rick Kahm and Charlie Blosten will take part in ·the interviey/process. The Committee would like Statements of Qualifications and a cost range from 'each ·consu ltant. ACTION TAKEN-None. ~~l~g~J!]g;~rg~g~Jt'iQ.e.1mtarii:n~n01j loot7IlNfpiateJi,' Chong Woo reported that the staff has contacted several engineering firms in Littleton and Englewood and made requests for proposals . Only one engineering firm responded , J.F. Sato and Associates. Based on the company profile and project references, staff believes they have the requisite qualifications to perform the work. J.F. Sato's proposal also includes sub-consultant services from MEP Engineering (Electrical and .Mechanical) and Intergroup Architects. ACTION TAKEN -Michael Penny mo v ed that the Supervisory Committee approve a professional services agreement with J .F. Sato and Associates in the amount not to exceed $15 ,530 . Gary Sears seconded the motion, and it carried unanimously . LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT City of Littleton City of 2900 S. Platte Rive r Drive Englewood, Colorado 801 10 (303) 762-2600 FAX 762-2620 ATTENDING: MINUTES SUPERVISORY COMMITTEE MEETING August 7, 2012 2:00 p.m. Littleton City Manager Littleton Public Service Director Englewood City Manager Englewood Public Works Director Hill & Robbins , P .C. Englewood Utilities Director Manager, LIE WWTP Englewood Engineering/Maintenance Manager, LIE WWTP Industrial Pretreatment Administrator, LIE WWTP • Michael Penny Charlie Blosten Gary Sears RickKahm David Robbins Stu Fonda Dennis Stowe Chong Woo Jonathan Bridges Jim Tallent · Treatment Division Manager, LIE WWTP • Guests: Scott Morse Mary Gearhart Kirsten Crawford Littleton Public.Service Director Brown & Caldwell Littleton City Attorney SECTION III -TOPICS FOR DISCUSSION AND OR A'c:TION 1. Flows and Loadings Stu Fonda reported that the measured flow to the Littleton/Englewood WWTP averaged 20.8 mgd in July, which is no change from June. The measured flow split was 44.4 /55.6 between the cities -of Littleton and Englewood. ACTION TAKEN -None. 2. Compliance Reports Stu Fonda reported that, in July, effluent quality had a 30-day average of 2 mg/L CBODs, 2 mg/L suspended solids , and 1.2 mg/L ammonia as nitrogen. All permit levels were met. No spills occurred at the Littleton/Englewood Wastewater Treatment Plant in July 2012. ACTION TAKEN -None. • • • •• Supervisory Committee Meeting August 7, 2012 Page four 10. Methanol Piping Modifications Project -Status Update /, Chong Woo reported that the Notice to Proceed was issued to the contractor, High Plains Industrial (HPI), on July 26, 2012. Construction activities are scheduled to begin the week of August 13, 2012, beginning with the demolition of the existing methanol piping. The project is scheduled to be completed by October 15, 2012. Project notices have been coordinated with the Englewood Fire Department. ACTION TAKEN -None. 11. Long-Range Master Plan Update Project -Status Update Chong Woo told the Committee that The Statement of Qualifications (SOQ) for consultant services was presented to the four (4) pre-selected engineering firms on July 16, 2012 . The firms include Brown and Caldwell, Carollo Engineers, CDM Smith, and CH2M HILL. The deadline to submit SOQ forms is Wednesday, August 15, 2012. The Littleton/Englewood selection committee will review the SOQ documents and then determine the best consultant based on the selection criteria. The Committee members are Chong, Dennis Stowe, Charlie Blosten, Jim Tallent and Rick Kahrn. The goal is to have a consultant recommendation by the September 2012 Supervisory Committee Meeting. ACTION TAKEN -None . ~~~!!i.~~~(!fi~?.~0'i~~~9l~m!A~~,. Chong Woo said that the design portion of the project is underway by J.F. Sato and Associates . Staff members expect to bid the construction phase in October 2012, with work commencing in December 2012. Th~ project is on track, with the revised schedule calling for completion in April 2013. ACTION TAKEN -None. 13. Exterior Repairs Project (Building 4, 9, 10, 13)-Status Update Chong Woo reported that the Notice to Proceed was issued to Calahan Construction Services on June 5, 2012 . The project has been underway for eight weeks. ACTION TAKEN -None. 14. Administration Roof Replacement Project-Status Update Chong Woo told the Committee that the design and technical specification portion of this will go out for bid August 9. He expects to recommend an award of contract during the September 2012 Supervisory Committee Meeting. Construction is scheduled to be completed in November of this year. ACTION TAKEN 7"" None . LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT 2900 S. Platte River Drive Englewood, Colorado 8011 0 (303) 762 -2600 FAX 762-2620 City of Littleton City of Englewood MINUTES SUPERVISORY COMMITTEE MEETING April 18, 2013 ATTENDING: Guests: Michael Penny Gary Sears RickKahm Charlie Blosten Jennifer Hunt David Robbins Dennis Stowe Chong Woo Jonathan Bridges Jim Tallent Cindy Goodburn Scott Morse Mary Gearhart Sarah Reeves 9:00 a.m. Littleton City Manager Englewood City Manager Englewood Public Works Director Littleton Public Service Director Hill & Robbins , P.C . Hill & Robbins, P.C . Manager, LIE WWTP Engineering/Maintenance Manager, LIE WWTP Industrial Pretreatment Administrator, LIE WWTP Treatment Division Manager, LIE WWTP Business Services Manager, LIE WWTP Platte Canyon Water & Sanitation District Brown & .Caldwell Brown & Caldwell SECTION III -TOPICS FOR DISCUSSION AND OR ACTION 1. Flows and Loadings Dennis Stowe reported that the measured flow to the Littleton/Englewood WWTP averaged 20.5 mgd in March, which is an increase of 0.6 from February . The measured flow split was 45.4 /54.6 between the cities of Littleton and Englewood. ACTION TAKEN -None. 2. Compliance Reports Dennis Stowe reported that, in M arch, effluent quality had a 30-day average of 2 mg/L CBOD 5, 2 mg/L suspended solids, and 1,9 mg/L ammonia as nitrogen. All permit levels were met. No spills occurred at the Littleton/Englewood Wastewater Treatment Plant in March 2013. ACTION TAKEN -None. • • • • • • Supervisory Committee Meeting March 18, 2013 Page three Mary discussed the Bench Test Study on phosphorous and ammonia conducted by Greg Farmer to determine if Littleton/Englewood is able to meet the Regulation. 85, 1.0 mg/1 limit of phosphorous and the 15 mg/1 for TIN with the current treatment process. The jar testing demonstrated that either ferric chloride or ferric sulfate will meet the limits for removal of phosphorous at the primary clarifiers, although ferric chloride was somewhat more effective. It was determined that the plant has the required equipment and treatment capacity to meet the 15 mg/1 TIN rolling annual median at the current flow; however, the denitrification filters will need to be in denitrification mode year-round, at an additional methanol cost of $130,000 annually. Mary will send a brief, easy-to-understand memo for the City Councils that summarizes the positive outcomes of the bench study. The Barr Milton draft TMDL has been returned by the state; it is expected to be approved, but the timeline is not known. ACTION TAKEN -None. 8. Building 5 10 13 Roof Replacement Project -Design and Inspection Services Chong Woo reported that this portion of the roofing project involves contracting the design and inspection services. The design scope will consist of preparing detail drawings, product specifications, construction specifications, cost estimating, and bid evaluations. Inspection services will consist of providing expert visual inspection of installations, details, and other construction activities to ensure conformance to plans and specifications . Of the three firms submitting quotes, TechniScan had the lowest bid at $10,950. TechniScan has completed successful past projects with the LIE WWTP, and staff is confident in TechniScan's ability to perform the work and provide the necessary management and technical skills to complete the project. The amount is available in the 2013 budget. ' ACTION TAKEN -Charlie Blosten moved that the Supervisory Committee approve a professional services agreement withTechniScan in the not to exceed amount of $10,950 for the Building 5 10 13 Roof Replacement Project. Michael Penny seconded the motion, and it carried unanimously. 9. (A) Building Space Needs -Pre-Manufactured Building Contract Award Chong Woo reminded the Committee that in 2012, the Supervisory Committee approved the recommended action to pursue a 10-year lease to purchase option for new office trailers (pre- manufactured building). At the time, and based on initial estimates, the IO-year lease to purchase option presented the lowest net present value cost. The Bid Opening was conducted on April 10, 2013. Bids were received from Mobilease Modular Space Inc. ($318 ,500) and Williams Scotsman ($403,743). Although their bid price of $3,590/month is slightly above the plant's original estimate of $3,000 /month, Mobilese Space has submitted no No- Front costs for the installation, deliver or setup. Mobilease's bid was responsive and complete. Their relevant experience fucludes providing modular buildings for school districts and medical facilities. Reference checks were verified, with all providing excellent responses . Following Supervisory approval , Chong anticipates seeking approval from the Englewood City Council duri_ng the May 6, 2013 meeting . Final completion is scheduled for September 2013 . ~ Supervisory Committee Meeting March 18, 2013 Page four ACTION TAKEN -Gary Sears moved that the Supervisory Committee approve a contract with Mobilease Modular Space to construct a pre-manufactured b1.-lilding for the Building Space Project. The contract terms consist of a 10-year lease to purchase agreement, $3,590/month, for a total amount of $430,867. The yearly lease payments have been budgeted for 2013 and will be budgeted for subsequent years. Charlie Blosten seconded the motion, and it carried unanimously . 9. (B) Building Space Needs -Construction Contract Award Chong Woo explained that the Building Space Needs -Construction Contract will be conducted concurrent to the Pre-Manufactured Building Contract. The Construction Contract portion will construct the necessary building foundation and perform utility installations to accept the pre- manufactured building. Additionally, site civil work will be conducted to include paving and grading, and landscaping. The Bid Opening was conducted on April 10, 2013. Three (3) bids were received with lump sum pricing: Berville, Inc. ($144,600); Casey's Construction, LLC ($181,040); Basset and Associates, Inc. ($213,600). Although the apparent low bidder, Berville's bid was dismissed for incompleteness and lack of information available . As the next low bid, Casey's Construction bid was responsive and complete. The company is based in Denver, Colorado and specializes in civil site work, utility installations, and foundation construction. Three references responded with excellent satisfaction. • The electrical component for this Contract will be conducted through Arens Electric, Inc. Arens • Electric is a family owned and operated Englewood company that has been serving the Front Range area for more than 28 years. Arens Electric is a Gold Star Certified member of the Better Business Bureau and a member of the Independent Electrical Contractors Association. Chong explained that, although the Bid price is higher than the original estimate, the project scope of work required modification of the electrical component, which was · not in the original estimate. The amount is available in the 2013 Budget. Following Supervisory Committee approval, Chong anticipates seeking approval from the Englewood City Council during the May 6, 2013 Meeting. Final Completion is scheduled for September 2013. ACTION TAKEN -Gary Sears moved that the Supervisory Committee approve a construction contract with Casey's Construction, LLLC, as the lowest responsive bidder, in the amount of $181,040 for the Building Space Project. Michael Penny seconded the motion, and it carried unanimously. 10. Building Space Needs -Office Trailer Project Xcel Easement Agreement Chong Woo said natural gas heating will be provided for the pre-manufactured office trailer building; there is currently no natural gas service in the proposed area of the building. The existing trailers are heated via electric power. Natural gas will provide a lower economic impact compared to electric energy. In addition, natural gas equipment will allow standardization to the other buildings within the facility. Xcel Energy (Public Service Company of Colorado) has prepared a Grant of Easement. The easement is 30 feet wide by approximately 500 feet in length. The easement will contain a 2-inch underground • gas main with a 1.25-inch gas service. • • Supervisory Committee Meeting March 18, 2013 Page five David Robbins noted that the contract will require reversionary language, and asked that a copy be sent to Jennifer Hunt and/or the City of Englewood for review. The contract will also need to go to the Littleton City Council, and Chong will send relevant information to Charlie Blosten. ACTION TAKEN -Gary Sears moved that the Supervisory Committee approve a Grant of Easement to Public Service Company of Colorado to install an underground gas line located within the Littleton/Englewood WWTP. Charlie Blosten seconded the motion, and it carried unanimously. 11. Lighting Replacement Project -Status Update Chong Woo said that the Lighting Replacement Project consists of replacing aged and energy- intensive fixtures with newer and more energy-efficient fixtures over the next three years. Staff prepared three (3) design alternatives which include replacement utilizing primarily 1) fluorescent , 2) LED technologies, or 3) LED technology w/out one-half of digester complex. The alternatives were reviewed and compared using simple payback and net present values. After discussion, Committee members expressed support for the second alternative -LED technologies. Gary Sears expressed some concern about going over budget. ACTION TAKEN -Gary Sears moved that the Supervisory Committee support Littleton/Englewood proceeding with the LED technology option for the Lighting Replacement Project, with the caveat that a plan will be presented that is more within budget. Michael Penny seconded the motion, and it carried unanimously .. 12. Bennett-Kiowa Farm Listing Jim Tallent noted that the listing for the Bennett-Kiowa farm site expired last year. The realtor has suggested re-listing the property at $2,500 per acre ($2,367,500), and dividing the property into three parcels to make it more saleable. The Committee members agreed to leave the property as is, for now, and consider re-listing when prices are higher. .ACTION TAKEN -None. 13. NACWA Excellence in Management Award Jim Tallent informed the Committee that Littleton/Englewood has submitted an application to NACW A seeking Platinum recognition through its Excellence in Management Program. ACTION TAKEN -None. 14. Hill & Robbins Report Jennifer Hunt's comments appear elsewhere in this report . ACTION TAKEN -None. 15. Schedule for the Next Supervisory Committee Meeting The next Supervisory Committee meeting is scheduled for Thursday, May 16, 2013, 9:00 a.m., at the Littleton/Englewood Wastewater Treatment Plant. Adjourned i0:05 a .m.