Loading...
HomeMy WebLinkAbout2013 Ordinance No. 028• • • 9 b iv CONTRACT NOjl 8~-~D \ ::> ORDINANCE NOS SERIES OF 2013 BY AUTHORITY COUNCIL BILL NO. 25 INTRODUCED BY COUNCIL MEMBER WOODWARD AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE BOARD OF COMMISSIONERS OF ARAPAHOE COUNTY, COLORADO, BY AND THROUGH THE ARAPAHOE COUNTY CLERK AND RECORDER, AND THE CITY OF ENGLEWOOD, COLORADO, TO CONDUCT A COORDINATED ELECTION ON NOVEMBER 5, 2013. WHEREAS , pursuant to the Uniform Election Code of 1992 (Articles 1 to 13 of Title 1, C.R.S.) as amended, governmental entities are encouraged to cooperate and consolidate elections in order to reduce taxpayer expenses; and WHEREAS, the City of Englewood has participated with Arapahoe County in conducting coordinated elections since 1993; and WHEREAS, Arapahoe County and the City of Englewood have determined that it is in the best interest of the taxpayers and the electors to conduct a Coordinated Election on November 5, 2013;and WHEREAS, Arapahoe County and the City of Englewood desire to set forth their respective responsibilities for the Coordinated Election pursuant to the Intergovernmental Agreement. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The Intergovernmental Agreement for Coordinated Election is attached hereto as "Exhibit A". The Intergovernmental Agreement for Coordinated Election is hereby accepted and approved by the Englewood City Council. Section 2. The Mayor is authorized to sign said Agreement for and on behalf of the City of Englewood. Introduced, read in full, and passed on first reading on the 1st day of July, 2013. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 5th day of July, 2013. Published as a Bill for an Ordinance on the City 's official website beginning on the 3rd day of July, 2013 for thirty (30) days . Read by title and passed on final reading on the 15th day of July, 2013. Published by title in the City's official newspaper as Ordinance No~8: Series of 2013, on the 19th day of July, 2013. Published by title on the City's official website beginning on the 17 th day of July, 2013 for thirty (30) days. I, Loucrishia A. Ellis , City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is m,e copy of the Ordinance passed on final reading and published by title as Ordinance No.&, Series of 2013 . • • • • • INTERGOVERNMENTAL AGREEMENT FOR COORDINATED ELECTION ARAPAHOE COUNTY NOVEMBER 5 , 2013 (Election) This Intergovernmenta l Agreement is entered into by and between the Board of County Commissioners of the County of Arapahoe, State of Colorado and the Arapahoe County Clerk and Recorder (he reinafter jointly referred to as the "County") and the ------:-:-c_i--:-:-· t=-y-:-:-o--:-:-f----:-E-::-n_g l-:---e--:-w:-0-:--0--:-:-d---::------:----:::--:--:-:---:-:--::-:--------....: __ (hereinafter refe rred to as the "Political Subdivision" and/01·-"jurisdiction"). WHEREAS, pursuant to the Uniform Election Code of 1992 , (Articles 1 to 13 of Title 1, C.R.S.) as amended , governmental entities are encouraged to cooperate and consolidate elections in order to reduce taxpayer expenses; and WHEREAS, the County and the Politi.cal Subdivision have determined that it .is in the best interest .of the taxpayers and the electors to conduct a Coordinated Election on November 5, 2013; and WHEREAS, the Colorado Constitution, Article X, Section 20, ("TABOR") requires the production of a mailed notice ("TABOR Notice") concerning certain ballot issues and/or ballot questions that will be submitted to the =electors of the County and the Political Subdivision; and WHEREAS, the County and the Political Subdivision have determined that it is in the best interest of the taxpayers and the electors for the County to print the TABOR Notice for the November 5, 2013 election; and WHEREAS, the TABOR Notices of several jurisdictions are to be sent as :a package where jurisdictions overlap; and WHEREAS, when appropriate there should be county-wide coordination of the production and mailit7g of the TABOR r--Jotice package to effectuate the purposes of said constitutional section ; and . . WHEREAS, the County and the Political Subdivision desire to set forth their respective responsibilities for the Coordinated Election pursuant to·this Intergovernmental Agreement. NOW, THEREFORE, IT IS AGREED by the County and the Political Subdivision as follows: 1. The November 5, 2013 election shal l be conducted as a Coordinated Election in accordance with the Uniform Election Code of 1992 (Articles 1-13 of Title 1, C.R.S.) as may be amended and the Voter Access and Mod ernize d Elections Act (HB 13-1303). The election .participants shall be required to execute agreements with Arapahoe County for this purpose and may include municipalities, school districts and special districts within the Arapahoe County limits and the State of Colorado. 2. The November 5, 2013 election shall be conducted by the County as a mail ballot election . 3. The Arapahoe County Clerk and Recorder-shall be designated as the Coordinated Election Official and the Political Subdivision hereby identifies Loucrishia A-Ellis, city cJ erk as its Designated Election Official. 4. The County shall perform the following tasks in relation to the Coordinated Election, to wit:: a. Negotiate an ag reement for the printing of the official ballots. Mail Ballot IGA 2013 I or 5 E X H I B I T A b. Provide a copy of the ballot layout and the text of the off icial ballot to the Designated Election Official for proofreading before ·aut~orization to begin printing of al l ballots. c. Provide a copy of the Political · Subdivisions' ,legal boundaries as defined in the • Arapahoe County Street List Locator :no later.than August 2, 201 3. . .. ~ ~, . . ' ' . d. Certify the complete, "as of" number ;of-registered electors within the Arapahoe County portion of the Political Subdivision no later than October 07, 2013 . I '. ,. / ( ; ;. ", ~ • ' , • ! :. . . : , ·: •:::~( __ , \,' !.'. .. -: ; . . ' f ~-, .: '·1 !' ' ' .... ' ' ' / ,e, -DeJiyt::r a propos~d. el!;}ctiq,n plan t\) 1he, Se¢re~ary ·ofState ·no :laterthan. 90 ·days prior to the coordinated eledion. · ·· · · · •· ·· .,.,,. · ,, · ,:. · · · ·:,.:. ' :· :..: ' .,;-·,: ·. · ·,:1r·; · : !c: , __ ;j r:, ·. f ·j ("'.:'. '. _ . .''."1 :--:· '! ·,, . I ( .. 1, •r ,-: . :f : Proyide mail ballots, affidavits, certificates, envelopes, instruction 'cards ;:e 'pia :cefr1erit baliots, and other necessary supplies tq eli,giblevoters '. .. : '.·.· • · · · ' ..... , : : _, . , ~· . ·: ··:i !·:· -r : . -··.r :: ~: .. -. . . ,,,-.9·: Appoint, compensate, instruct and oversee the board of canvassers : .. •h,: ~-:· oi I .::-d:.,.1:·· .. : :·:,:'! :' \,'j ::;.,,'i1_ L ·v·····•1,'·;:,'.·· --,~. ;, . ,1 A.P p9it1t, ::c.qmp~ns~,t~ I ,!n,s~rUct ,~n',d over.~~e ct~e · Judges :of the electi6'n, ir1cludirig ·counting judges . •. · ·•·:-1 ·· · :-·· --:-: :· -·~;n.::i:!-':· 1r:;i:·_u···-.;~·,•: .. _.·.ir_:-t, r,:·:iL~·:·~:.i'. .. r:: ::.;_· ,·.,,•! LI .. Publi~h pnd post the required legal notice pursuant to c.'ifs. §ffs-107(2.5)(a)(I)) no . . t,it'ehf-i=an ' 20 'days 'l)efore the i coordinated ieledtiori .... ·, ,.. . . . . ,· . ·:.:u .J :• ... ;·:,_:::-v:_q .:. ~i. ·;1 ·:· .::· .. ,_-_:<: <:-··:•· ,:· ·, .. -~': r ·,-··1". '.·.•· ',.,. . . : . ' j. Publish and post the required legal notice pursuantto c :RS. '§1_:5-205 'thatis published :n.0 . -,:,.1;:iatec'thc1r1 ;1D days,:prio~, t?: the electi9n for t~e, j~,r.isdiction's b~llo_t issues, ballot questions .. ':, ··' ·,\.>,and/or 1candidates .. ; . • .• · ·. · ·· ' '.·· .. ,r.,,·:• · · ;: ", ,,c, .. · ·:)n'. : .. :' __ :_:,,.:. , 'k ·p -rciv'i'~~·}s~ppo'rt ~n Hie ,~ate .of .t~~::~~ecti~n . .'~Y:.~~ele.phorn~:;~;~.:i:; 1 '.,p~rson : ·?.~ould _ th,e ~eed ',.::.-H ::! :-;aris~1 :I W.li1til c,ourit,inQ ·r9fthe,,9E;1llot?~·i.s,,pg07ple,t~-q'.i!,•::; .· _,, ·... . .. . . . .. "· -.. , .. ,, . ., ., -..... ".' '''I. s 'upeNf~e'§··d~liv'er~ dfiball0ts ·,td '·j~dg·~~·;:di~:t~ib~tiG~; :q~;dliri\~·'.~ 1nd .,66~nhn.~t 6f';6Jri6ts and the survey of returns. ' · c-,; · · '· · •· · ·· · . :~ ! •'./ '. :·· rn , .. Prov,ide -.unofficia !.results.,of the ,election via arapahoevotes.com. . '·'. -~-' .. · ·· 1· .· .. :.:-... '.::·.-;,,-':~:;-;;;: ;:~-··;:,' .. ,/.;·; .. :✓> .. 1 :~::;_;.·_:; ... ::;.1 . .-.··_--···1 ) :,; :.: ·'' .::. ~.! .•. , .. ,.!\'"' n. Prior to tabulation of voted ballots, provide the participating jurisdiction.test bajlots of the .· . ,,:; ,! : j urisdictiqr:i_':s : bc1II()\ .s~yt~( s.) .. to 1 E!lloyv for, t~~ting of electronic vote-co urittri£i 'e/qJ'i'prrf~i,E ' . • .. , ... ' • ·, ··'•. 1 '1 ·' • -. I t .,,._.' '",•.. ,!;, ,::;,· !? :'_'i~j~jf-\]· ::::·tc:·.;:••:.··.,·'.·".•"': .. :y •· :,;\. ·: I\'"')·····:··. J',, . ·a:· p'fovfde ,,.an 'ff '--ci'p'erate :'.the , :CoLmty';s :ejeg.trqnic;; yotjng , .rri~'chj'n~f .anc(' vote~dounting equipment. There will be no charge for the pre-ei'edion pre·veritative 'mainte'rrarice dri : ,'. '::°' ~~:~:~~le!~tmn:ic .vo:!~-~·9YDting~g~J~m~pt 1~Bs 1W/~::e!;~f.t_iEn 1,~~,~~~:1,:·._} .',. ,. ·. :: ·:'.,. : .. ;:::i :,,,, .· p:' Mamtam a l!st ·of ·names rand pre:c1nct-nu1110,~rs ,,of.el1g1bl~,.,elf?.ctqrs. t_qgetber w1\h:the date on which the mail ballot was sent and the date on which the mail ballot was returned · or .:·:.J',J·~·_,:!: .·; ; .. ;: C!£·~·flV1:· '~i:. ~r. .. :_ir :· ,-:(,, ... q.;'•MaiITTtair:t •a'lisLof.a.ctua l •voters from .t~e Nov~m~~r 5, 2013 election, and upon request, ··• :;i , r it .;g·eneliate.,,a·pri~t.eq listpf th~,p~r~o~8 ,;v.'Vbq.,yot~q.f9llowing ·'the ·.ele~tion. The ·cost will be ;·'-,•l:,i· :r.:$Jil.Cif5.;;~U2 -Ger,t)p~r ,11ame.-;-, · .· ·:.:'.':,•/-,"-., .. '· ' ' ... ,:·,,,,::·: ,·,:· 11 >'\; ;,-. <): . St9 ~{-~ll,'J~t,ed :ballc5ts,1f0r arninirnwm cifi25 ;momths,,ar;id ,all iothe/~~~.~r!~!~ require~ bi law . . to be saved, in 1such a fr1anner :that:they;may 1;be 1aopess.ed ,,qy-Jh.e ,,1?:cl~!PIP.,~timf r~ri'~9i,9tion, if necessary, to resolve any challenge or other legal questior;is thc1t .mighLarise '.r~garding th~: e,Ie,t;:t!c::n . · · --.. .. ' · ' s. Keep a careful and ~ccurate ~·c 1 ~ounting ' :6f ·tin%;;: sJpplitis ; printing costs and salaries attributable-·. to · the ,County's , administration of, the . election for the jurisdiction . The participating jurisdiction's proportio11al share of actuai ' costs shall 1be based on ·county expenditures relative to the November 5, 2013 election. · Mail Ballot IG A 2013 2 or 5 • • • • • 5. The Political .Subdivision shall periorm the following tasks in relation to the Coordinated Election, to wi t: a. Certify the candidates, if applicable, and the list of ballo t issues and/or ballot questions on a portable data storage device or by email (with receip t confirmed by the County Election Department) in Microsoft Word format along with a paper copy no later than 4:00 p.m. on September 6, 2013 . The ballot content must be certified in the order in which it will appear on the ballot. The jurisdiction shall be solely responsible for the accuracy of the information contained in the certificate. The certified list of candidates, ballot issues and/or ballot questions shall be final and the County will not be responsible for making any changes after certification. b. Within one day of receipt, proofread the layout and the text of the jurisdiction's portion of the official ballots before authorizing the printing of all ballots. c. Publish and post any required legal notices for the jurisdiction 's candidates, .ballot issues and/or ballot questions, other than the notice required by C.R . S . §§ 1-5-205 and 1-7.5- 1 07(2.5)(a)(I) that is published no later than 10 days prior to the election . A copy of such published legal notice shall be submitted to the County for its records. d. Prepare, hand-count and deliver to the County Clerk , the required test deck of ballots for testing the electronic vote counting equipment. Participate in logic and accuracy test, date to be determined . e. Remit payment directly to Arapahoe County within 60 days of billing for its prorated share of ALL COSTS relating to the printing and mailing of ballots and all other election expenses described in Section 4. · f. Comply with the provisions of the Uniform Election Code of 1992 (Articles 1-13 of Title 1, C.R.S.), and the time guidelines schedule as attached hereto as these relate to the November 5, 2013 election. The Political Subdivision shall notify the County of any exception no later than 29 days prior to the election. g. The Political Subdivision shall defend and resolve at its sole expense all challenges relative to -the candidates, ballot issues and/or ballot questions as certified to the County for inclusion in the November 5, 2013 Coordinated Election. · h. Submit to the County a map identifying the participating jurisdiction's boundaries no laterthan July 2.5 , 2013. 1. Certify to the County, no later than August 19, 2013, the Political .Subdivision's legal boundaries from the Street List' Locator provided to the Political Subdivision on July 29, 2013. . J. Obtain and deliver a certified copy of the property owners' list for the Political Subdivision, (if deemed applicable), that has been reviewed against the voter registration records in the office of .the Arapahoe County Clerk and Recorder. 6. If the Coordinated Election includes a ballot question and/or issue governed by Colorado Constitution, Article X, Section 20, ("TABOR"), the County shall perfor-rn the following tasks in relation to the TABOR Notice: a. Certify the complete number of registered electors and/or· household addresses with one or more active registered voters, within the Arapahoe County portion of the Political Subdivision no later than October 07 , 2013. b. Determine the "least cost" method for mailing the TABOR Notice package . Nothing herein shall preclude the County from sending the TABOR Notice or Notice package to persons other than electors of the Political Subdivision if such transmittal arises from the County's efforts to mail the TABOR Notice package at the "least cost." M uil Bullo1 IGJ1 2013 J of 5 c . Include the text, and provide a proof as written and in the o rder submitte d, in accordance with the TABOR requirements fo r the TA BO R Notice. Coordinate and mail the TABOR Notice .package .in the time fra_me as required by law... _ . . , .... ,,., :·-' -.· ··-·! ,.. .. . . . d .. ,. Keiep . c1 c~r~~ul and ac~ur~_te accoun~ing , ~f 'time, supplies, printing ··costs and sa laries _atti-ibutable ·to the 'County 's "TABOR Notice ·ser.vice.s for .the Political ·subdivision . The -.. , P .oJ!ticai ·sUbdiyisiori 's'pro~ort.ioniilshare _::_of -actual . costs shall be : based on ;the County's , ··• Jotai expenqiJLJ r ~s·r~lati~~;tq :the -201:;3 TABORJl-i.fotice :< ,·;, · :i ,, .. 7;;: :: :1t _1the ~;:,Q9qrd in at#.d" :ii~-;t12:~::_i !r'.2l ~~~;~\~ \@~_1_i,~~ ;;,9:~::~:@:6h : i~~.~(p(:1r~H-i./~.?/t rb~~:t9Y Co lo rad 0 Const_itution, Article ~' Section 20, ( TAB8;!~,,)( __ Jth~-P,pl1J1c~L ,'?u,~~1~,.~,10~.:-s,~?II perform the following tasks 1n relation to the TABOR Notice: · · · ···---·-----·· · ·· -'·· -·-:. .. ( : ,., i - ' ~•• ... ' ,.: ___ .;_:;_,! ,· ·,:' . ., :,:,~::·. -~-~;·\·: ;;;·,r:_ __ \.Jr::;:;_:,: __ :·: 1.:i<:'••·:·,.,;·)~::. <:.:~:.:•,,. 'c "· ·,·i_.,~ '·•':(' .. ,,_•,,·: a. Publish all required '·l~'gal ·notices ifcif the' jurisdiction's balldlt ,que~tiG1ns/bali'ot :issues, other .•. ,:; ,th~rn :tr-ie i llObce}hat :iq ,;r;~quire,~/b~-C.;F~.~-,_.§k5.~~o?.t~f.t.:i~ ~Y?li~r.~q lrQ ll~tffx_th,~m 10 days I ,1,• • •'" '! '._, • 1 , b.e.for:e Jh~;:elect,on, .' IJl{bl9h , ~qy ers .,_;aJl,.peJ:t.~nent . 1rf9,rm,c;1t1on ;' ~9~t,Elc:J,r,r . ~t?t~tE:l ., A copy of _ :such publ1sl:ied legal :nqt1Cle .sh9II be subr.n1tt~d to the Cp4rtY fpr its records. _ · b . Com.ply wifh''the:::provisio~'s'··of ·the ' Unifor~"Electi~n ;Ccidei:;of:1 1 :9 :~2.::(Articles ,1-13 of Title '1.; •C.R:S.)., and:tliJe .,time ,guideli1;1~.s 5.chf::dule , ?S )he5.e, relate tq)he Nov~m.ber 5, 2013 ::electiGn 'in ,the 1P.olitical :Suqdi.visio11, ;.Llnle.ss . :9½Jper.~eded ~bY.cither'"(~gal auth'6rity . · -, · " · · · · · • ·.(·,, i ';,.-!.: . ''.:. ·.:.: '.:,;r ·._ ... 11 . : . · -.. ·. c . Receive petition representative 's written summary ;;o h comments ,i r:elating to ballot ' ·' •· ;: , _ t ss!Jes/ba'llot :questions ;: _ ,; >:. .•· --_ ,., . . . ,: : :.·_,-;; \,,. !;,, ·-: .. _.-. -··•·'·.'I; r ,,.' ·.: ....... ~' . . • ' ·'' , ... .. ·,·' -' 'I' .. ; i_.. • :it.., ;( :_:':._--.:. f ·!···,(/:;;;": ·, ,i·;·i• .. _1 _ _.--·: ', □.-The''Pcilitical 'SUbdiVisibn ·shall '-Certif-y !a 11iiina'l .and.:,:8 x•.a~t :tJ~:~t;§8,8 . .:'.§:!Y.!Jlr.nsri,Ot,comments concerning its ballot issues and/or ballot :cquestio111 's,i::.alorng :t:v.iitt;i J tlne 1/F~,quired fiscal ·• : ·infor,JTiatio.n <to:,:the : :.Q ou_nt~,t:;'cip:,::po ct,~_q!~•.A§ia ;:',stq r ~.g~. ,QE3,:fic;:~ .. q_r,, :e~t:1jl _(with receipt ,. : : ' r,: ': / . ',Co'r,ififme:d {byr thei :E[E?.:0tiq_rn:J ~~,P.?.l11TI~Dt \,dt)7~J'iliprp,~9'ft i W9r cf.':~r\9 :,;with.,.;·~,]J~pe.r copy I no .t : ~:_ \/-,::·-Jat.er ~tril -'ah)':4 ~.0.0 p.4T1 .:_..ori ~/:~-~;pt$.DiQ.~f:~4J;)J,:::·2•0·l~~,..':.fci ( i..tlRJW,.SJO;h · ih"J:'.U:1°:Ei ~:FABO:R --:Notice mailing ,,(:•~., ,.• , .... ,."''•'· .,_, " , ,t• ,t· __ "l~,•·<c•·! •r ., ',"!~.--•••1•"•~•r"•:••~----.•:-""·I -•,'. '• as required by Section 2Q ,,oJ .:Ariicle X .. oL .the ... Colcir.aaci _,Co'hstitution .' 'Thi:\'·process of ,, •,,,,,-;,,,.,N,,,•-•--·•~'•' ••••·-•• ......... _ .. , ...... • '•'•~':. ... ,.,. ,; • · '~-••'" , 1•••••(J-•1 ,•, J ,•j ,< '1 '),'.' O ,, ..,. __ receiving written .comments relatin.g to ballot issue·s'/bi:illo t cj'ues'tio'ri:s aricl ·summarizing . , sucri '-,cofoments ?;aS :-P.equi'reHlb'V 'Se'ctic:iri ';:2'(}:mfi iArticle 1:X,;6fdthre i+D :0l0raGl0 C©nstitution , is ',,' . '. tne 'sol'e''' ·resb cins:ibifity l.;of it he ~'P'olitica P;~:subaivisionTf •!~f IThe:froe:riified ' te xt-~:summary of comments and fiscal ifrffOr1l1ation;i s'h'al L;Se firfai1:1 6t J::;th e-C0unty 1'v'.l:.d 11 :hot be :responsible for ---. 1me:ikin:g :a·ny ~changesra"fter ;the :·cer.tifi~ati?n·1'.;, , ,.;, . ,·:,,:: . , , 1 • "' .. 1,•,;,M, The Political Subdivision shall defend and res 'oh!.:e, iat \;tts r;~.0.le .,,i ex;pense, all chaHe.nges rela~iv:~: tC) tb? T:-AB91;\.;~,(?ti;s.~s frft,difi,ed . t~ .~~~ ,_squntY ,~C?r,, !nclusion in th:e.T.,A:B:OR Notme 'pac-kage .,qr:,,1.ts .;No.yember ;5, ,20 .13 ,.,Coord cnatea .Election. . ., ....... , __ 1 •. _, ....• '.t .1·>.-... i !-:-·.-ti·1 .1.r•·c , ::--:r ·.,, , ,-'f,:Y!·· -~_,1 ,_;:_:l'-j(:'.'._·-;··~:.!!)!'.:: e. Remit payment to the County within 60 days of billing for the prorated ·cost relating to •ii:,. ·the-priiriting ·!and mailing -.qf the TAt:30R Notice _ package and all other expenses ·!,, ,,,. desc;r::ibed:hin ,S-ection ,6 --·' -,.·----·r·· · --· · ' : ....... :~.. • •• 1 1... I .. i .. , ,--I -_.! ··-·· • • •• , .. \: : , .:.i, :_ -, . r ;-:--: ~_..::..... , . i .... ! -_. _'. ... . .•. 8 . The Politic a(S~bdi vi sfd H avers ·'tliaHF has ·safficienr :fuhds·1available ,.in ·:its _,.:approyed budget to · ·--:,pay,its :prorated releotion expenses Jortbe,Nov.ember.5, .. 201.3 Coordir:i ated Election . . , 1 ,:·)::·,:'' •.• ,.,,; ... •·-.•. ,, .• ,,;. _·· _ ~ _ .,· ...• ,' . -1 '· .. ,_ ,.,,!,' ·._.,·.: .. • ;.,, · ·1 .... r.,;, .. ii -l i :-~)[:;__,. __ ,.:)!,~:., r.J•::_":,.:.-i'.'.,; ;.·· _) ; :·: ,i 9 ... 'Unies~/·o·theiv/i's e '~g;Ef ~d \n ::wriffhg ;:0 thi s 'i lntergovernineiital :Agreem·ent i.and the -:inter;pr:etation thereof shall be governed by the laws of the State of Colorado·.: '.,; · : • i·I • :f1 j :-'.'•:,: ~•:. , ' :•... ,I •·, ;. • I••, > ,· ·." • ! .. , ,.. , ·•--•• , , : , •, . ' .10. ;;Shoµld . ·a ·n_y provisJon · ·of 'this 'ic lntergo\lemmental :Agreement ·be ;,determined •by a court of . "competen't 'jurisdictidd 'to be ; ufrCcinstifutionE.!l '•o (16therwise :;null and 'l \l.Did, •.i it •is:the. intent of the pa1iies hereto that the remaining provisiohs o·f this ·· Intergovernmental ,Agreement shall be· of :full force and effect. • • -11 : •. Noti'c~~ ;to be provided un:de(thi s' Intergovernmental Agreement shal k be .given in ' writing eithe r • . ' by hand delivery or di 'pos 'if in the Unitetrsfates mail /certified mail ; -return :receipt requested , with sufficien t postage, to'the fo ll owing ·pe rsons : · ivlllil Ballo l IO A 2 0 13 4 of 5 • • • Matt Crane DEO Name: Loucrishia A. Ellis Arapahoe County Clerk and Recorder Title: City Clerk 5334 south Prince St. Address: 1000 Englewood Parkway Littleton, Colorado 80166-0211 City, St, Zip: Englewood, co 80110 12. This Inte rgovernme ntal Agreement may t1ot be modified, amended or otherwise altered unless mutually agreed upon in writing by the parties hereto . ARAPAHOE COUNTY BOARD OF COUNTY COMMISSIONERS Rod Bockenfeld, Chair Date Matt Crane, Coordinated Election Official Date JURISDICTION NAME: City of Englewood __ ....:_ __ __::::..._ ______________ _ By Randy P. Penn Date Title Mayor Mnil Bnlloi lGA 2013 5 of 5 +.Coordinating Jurisdiction Calendar for November 5, 2013 Coordinated Election Date Event Reference • 25-Jul Jurisdiction to provide copy IGA Agreement of legal boundaries to County Clerk 26-Jul Last day to notify county 1-7-116(5); clerk of intent to participate 1-1-106(5); in the coordinated election IGA Agreement (100 days prior) 2-Aug County Clerk to provide I GA Agreement copy of legal boundaries to jurisdiction 7-Aug Earliest day for School 1-4-803 (1 )(b) District Candidates to circulate nominating petitions (90 days prior) 7-Aug Last day for County to 1-7.5-105(1) provide mail ballot plan to Secretary of State 19-Aug Jurisdiction to certify legal IGA Agreement boundaries to County Clerk 27-Aug Last day to sign IGA 1-7-116(2) (70 days prior) 30-Aug Last day for school director 1-4-803(2) • candidates to file petition (67 days prior) 3-Sep Last day for write in 1-4-1102(2) candidate for non-partisan 1-1-106(4) election to file intent (64 days prior) 3-Sep Deadline to cancel 1-5 -208(1.5) participation in a (Amended) coordinated election (63 days prior) 6-Sep Coordinating jurisdictions 1-5-203(3) to certify ballot content 1-1-106(5) (60 days prior) 20-Sep Deadline for filing Tabor Art X, Sec. 20(3)(b)(v); pro /con statements with DEO (Friday before the 45 th 1-7-901(4) day before the election) 21-Sep UOCA VA ballot mailing 1-8.3-110(1) deadline (45 days prior) 23-Sep Candidate audio files for (Amended) voting machines must be complete • 24-Sep Tabor notices filed with 1-7-904 County Clerk ( 42 days prior) I-Oct Public Test (a), 9:00am (Amended) • 4-Oct Ballots in custody of 1-5-403(1) County Clerk (32 days prior) 4-Oct Last day to mail Tabor Article X , Sec. 20(3)(b) notices (30 days prior) 7-Oct Clerk to provide registration 1-5-303(1); list to coordinating 1-5-304; jurisdictions (1 st list by 30 th 1-7.5-107(2)(a) day prior) 15-Oct Last day to submit a paper 1-2-201 (3 )(b) registration application by mail, through a VRD, at an agency, or at the DMV 15-Oct County drop-off locations & service centers open for business 15-Oct First day to mail ballots 1-7 .5-107(3)(a); (22 days prior) 1-8-111(1) 1-1-106(4) 17-Oct Clerk and Assessor provide 1-5-303(1 ),(2); supplemental lists 1-5-304(1 ),(2); (20 days prior) 1-7 .5-107 (2)(b) 26-Oct Notice of election to be 1-5-205( 1 ),(1.3 ); • posted 1-1-106(5) (10 days prior 2 days after) 28-Oct Last day to register to vote 1-2-201 (3)(b )(III) online 29-Oct Last day to apply for mail in 1-8-104(3) ballot if mailed (7 days prior) 2-Nov Saturday mail ballot drop-1-5-102.9( 4)(b )(I)(B) off (Amended) 5-Nov Election Day Art.X, Sec. 20(3)(a); 1-1-104(6.5); 1-7-101; 1-41-102(1) 22-Nov Deadline for Canvass Board 1-10-102(1) and official abstract (17 days after) • • COUNCIL COMMUNICATION Date Agenda Item Subject July 1, 2013 9 a iv Intergovernmental Agreement with Arapahoe County for Coordinated Election Services INITIATED BY STAFF SOURCE Election Commission /City Clerk's Office Frank Gryglewicz, Director of Finance and Administrative Services Loucrishia A. Ellis, City Clerk/Election Commission Member COUNCIL GOAL AND PREVIOUS COUNCIL ACTION The City of Engle woo d has participated with Arapahoe County in conducting coordinated elections for every City of Englewood General Municipal Election since 1993. RECOMMENDED ACTION Approve, by ordinance, an intergovernmental agreement between the City of Englewood and Arapahoe County for the November 5, 2013 Coordinated Election . • Because of State Legislation and the Taxpayer 's Bill of Rights (TABOR} amendment approved by the voters in 1992, coordinated elections are to be conducted throughout the State by County Clerks . Arapahoe County has advised the City of Englewood it will be conducting a Mail Ballot Election on November 5, 2013. The County has the capability of coordinating this election and including the City of Englewood. • The Election Commission agrees that it is in the best interest of the electors of Englewood to conduct elections jointly with the other political entities within the County. In order to participate in the 2013 Coordinated Election, the City of Englewood must enter into an intergovernmental agreement with Arapahoe County. Staff has reviewed the proposed intergovernmental agreement and concurs with the Commission's recommendation. FINANCIAL IMPACT Since costs are based on several variables, e.g. th e number of registered electors in the City of Englewood at the time of the election, the number of ballot questions, the number of entities participating in the election, the financial impact is only an estimate. Based on the known facts, the cost of the 2013 Municipal Election has been budgeted at $25,000.00. LIST OF ATTACHMENTS Proposed bill for an ordinance