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Home My WebLink About2013 Ordinance No. 031' ., • • • ORDINANCE NO. 3L SERIES OF 2013 BY AUTHORITY COUNCIL BILL NO. 28 INTRODUCED BY COUNCIL MEMBER WOODWARD AN ORDINANCE AUTHORIZING AN APPLICATION FOR AND ACCEPTANCE OF THE 2013 COLORADO DIVISION OF EMERGENCY MANAGEMENT "SPECIAL PROJECT GRANT" BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE STATE OF COLORADO DIVISION OF EMERGENCY MANAGEMENT FOR THE LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT HAZARD ANALYSIS. WHEREAS, the Emergency Management Performance Grant (EMPG) program is designed to provide supplemental funds for strengthening of local government emergency management offices in preparing their communities for disaster planning, mitigation, response and recovery, while conserving local resources; and WHEREAS, the City of Englewood received grants starting with the FY-2007-Supplemental Grant to assist in the development of the disaster preparedness for the City of Englewood; and WHEREAS, the Colorado Division of Emergency Management has stated that the EMPG program is expected to continue for the foreseeable future and has encouraged the City's participation; and WHEREAS, the Littleton/Englewood Wastewater Treatment Plant has been updating its emergency plans and procedures and has conducted a hazard analysis of the facilities which revealed gaps in necessary emergency capabilities; and WHEREAS, the passage of this Ordinance will approve an application for the 2013 EMPG- "Special Project Grant" for funds totaling up to $3,600.00, to fund emergency supplies for the Littleton/Englewood Wastewater Treatment Plant which will include eight (8) hand held radios for field staff, emergency food rations, one mounted AED and one portable AED, which will be funded with the acceptance of the 2013 EMPG -"Special Project Grant"; and WHEREAS, the applications are made through the State of Colorado, who manages the distribution of the EMPG funds, which originate at the Federal level with Federal Emergency Management Agency (FEMA); and WHEREAS, this is a 50% match grant which will be paid by the LIE Wastewater Department, who have funds allocated for this purpose; and WHEREAS, there are Federal Emergency Management Agency (FEMA) funds being received for the LIE Wastewater Treatment Plant Hazard Analysis projects "Special Project Grant". 9 b ii NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes an application for 2013 EMPG-"Special Project Grant" for funds up to $3,600 .00, attached hereto as Exhibit A. Section 2. The City Manager is hereby authorized to sign the 2013 EMPG-"Special Project Grant Application" for this project, for and on behalf of the City of Englewood. Section 3 . The City Council of the City of Englewood, Colorado hereby authorizes the acceptance of a 2013 EMPG -"Special Project Grant" upon award by the State of Colorado. Section 4. Upon award of the 2013 EMPG-"Special Project Grant" the Mayor is hereby authorized to sign for and on behalf of the City of Englewood, Colorado in accepting this grant Section 5. There are Federal Emergency Management Agency (FEMA) funds being received for the LIE Wastewater Treatment Plant Hazard Analysis projects "Special Project Grant". Introduced, read in full, and passed on first reading on the 15tl' day of July, 2013. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 19°' day of July, 2013. Published as a Bill for an Ordinance on the City's official website beginning on the 17th day of July 2013 for thirty (30) days. Read by title and passed on final reading on the 5th day of August, 2013. Published by title in the City's official newspaper as Ordinance No.-3.L, Series of 2013, on the 9th day of August, 2013. Published by title on the City's official website beginning on the 7th day of August, 2013 for thirty (30) days. I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a-yue copy of the Ordinance passed on final rea ·ng and published by title as Ordinance No. -~-V, Series of 2013. • • • • • • 2013 EMPG Special Project Grant Application Applicant Information Applicant Name (Tribe/County/City): City of Englewood Contact (Name): Steve Green Title: Emergency Management Coordinator Address: 3615 S. Elati St. Englewood, Co 80110 Phone: 303-762-2476 Email: sgreen@englewoodgov.org Proposed Use of Funds _X_ Operational (EMPG-eligible costs within the performance period) _Project Completion (EMPG-eligible costs within the performance period) Both ( award to be used for a combination of costs) Please provide a brief description below: The Littleton/Englewood Wastewater Treatment Plant has been updating their emergency plans and procedures and has conducted a hazard analysis of their facilities. The analysis has revealed gaps in necessary emergency capabilities. We are requesting funds to purchase 8 hand held radios for field staff, emergency food rations, one mounted AED and one portable AED . Signature E :x I- I E I , Budget: Normal Operating Costs Salary Rent/Lease/Utilities* Phone* Office Supplies* Copying/Printing* Travel* Training Equipment Total Special Pro_j ect Costs Salary /Staffing Design/Plmming Equipment Materials/Supplies* Copying/Printing* Travel* Training Administration* Total $ Federal Share Reimbursed (up to 50%) $ $ $ $ $ $ $ $3,600.00 Reimbursed (up to 50%) $ $ $ $ $ $ $ $ $3,600.00 Non-Federal Match ( 5 0% or greater) $ $ $ $ $ $ $ $ 3,600.00 Match (50% or greater) $ $ $ $ $ $ $ $ $3,600.00 *Note: Please see the EMPG federal guidance regarding classification of Management and Administration (M&A) costs. The federal share (to be reimbursed) M&A costs may not exceed 3% of the federal share of the budget. M&A costs beyond 3'½i of the federal share may be approved and documented as part of the non-federal match requirement. Note: Please ensure that any equipment proposed is listed as EMPG eligible on the ·DHS Approved Equipment List (AEL). Provide a list of equipment to be purchased with these funds. • • • • • • Authorization (Signature of Authorized Local Government Representative) The undersigned does hereby warrant and guarantee that he/she is authorized to sign and submit grant applications on behalf of the named local government. The undersigned does hereby submit this application for financial assistance in accordance with the Emergency Management Performance Grant program administered by the Colorado Division of Emergency Management and certifies that the applicant will fulfill all requirements of the program and that all information contained herein is true and correct to the best of his/her lmowledge. Signature: ________________ Date: ________ _ Title: Emergency Management Coordinator Organization: City of Englewood Office of Emergency Management For OEM Use: OEM Regional Field Manager Approval Signature: ______________ Date: ________ _ Budget: Planning Organization Training Exercise Equipment M&A CITY OF ENGLEWOOD, COLORADO By: ---==--G,......a""r __ y ... b~e""""a""r"""-s'""==, .-c~i=ta;-,,,,,y,=r;M--a"""n'""a"""q""'e=r ...... _ • • • COUNCIL COMMUNICATION Date: Agenda Item: Subject: July 15, 2013 9 a i 2013 Emergency Management Performance Grant - Special Project, Wastewater Treatment Plant Preparedness Initiated By: Staff Source: Englewood Office of Emergency Management Steve Green , Emergency Management Coordinator COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Council has approved previous grants from the Emergency Management Performance Grant program to support disaster preparedness w ithin the City of Englewood . RECOMMENDED ACTION Staff seeks Council's approval to apply for and accept, if awarded, funds of up to $3,600.00 from the 2013 Emergency Management Performance Grant (EMPG) Special Projects program , to fund emergency supplies and equipment for the Littleton /Englewood Wastewater Treatment Plant (L /E WWTP}. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The EMPG grant program originates with federal funds, which are distributed by the Federal Emergency Management Agency (FEMA) to the states, who then distribute funding to requesting jurisdictions' emergency management offices . The City of Englewood has received funds from the EMPG program starting with the FY2007 Supplemental Grant, in support of the Englewood Office of Emergency Management (OEM). In coordination with the Englewood OEM, the L/E WWTP has been updating its emergency plans and procedures and has identified gaps in necessary emergency capabilities, including the need for eight hand- held radios for field staff, emergency food rations , one mounted and one portable AED . The total expenditure for these supplies would be $7,200, 50 % of which would be supported by the EMPG award. FINANCIAL IMPACT EMPG grants require a 50 % match . The L/E WWTP has available funds that have been allocated to meet the match for this grant request. LIST OF ATTACHMENTS Proposed Bill for an Ordinance