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Home My WebLink About2013 Ordinance No. 032• ORDINANCE NO. _32-.. SERIES OF 2013 BY AUTHORITY COUNCIL BILL NO. 29 INTRODUCED BY COUNCIL MEMBER WOODWARD AN ORDINANCE AUTHORIZING THE APPLICATION FOR AND ACCEPTANCE OF THE 2013 COLORADO DNISION OF EMERGENCY MANAGEMENT "SPECIAL PROJECT GRANT" BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE STATE OF COLORADO DNISION OF EMERGENCY MANAGEMENT FOR AN ACTIVE SHOOTER EXERCISE. WHEREAS, the Emergency Management Performance Grants (EMPG) program is designed to provide supplemental funds for strengthening of local government emergency management offices in preparing their communities for disaster planning, mitigation, response and recovery, while conserving local resources; and WHEREAS, the City of Englewood received grants starting with the FY-2007-Supplemental • Grant to assist in the development of the disaster preparedness for the City of Englewood; and WHEREAS, the Colorado Division of Emergency Management has stated that the EMPG program is expected to continue for the foreseeable future and have encouraged the City's participation; and WHEREAS, Englewood's Office of Emergency Management (OEM) is planning a full-scale active shooter exercise scheduled to talce place in November, 2013, which will involve 6 neighboring police agencies, 3 neighboring fire departments, 2 hospitals, Tri-County Health Department and the Englewood School District; and WHEREAS, the passage of this Ordinance will approve the application for the 2013 EMPG- "Special Project Grant" for funds ofup to $1,700, which will support hiring a contractor to conduct a Unified Command class and related tabletop exercise for the police and fire departments, these funds will also pay for the printing costs associated with printing the exercise materials; and WHEREAS, this is a soft-match grant, so there are no direct costs to the City in accepting this grant the required matching funds are accounted for thorough the existing salaries of full-time employees who work in emergency management as all or part of their duties; and WHEREAS, the applications are made through the State of Colorado, who manages the distribution of the EMPG funds, which originate at the Federal level with Federal Emergency Management Agency (FEMA); and • WHEREAS, there are Federal Emergency Management Agency (FEMA) funds being received for the Active Shooter Exercise "Special Project Grant" project. 9 b iii NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes application for a 2013 EMPG-"Special Project Grant" for funds up to $1,700.00 , attached hereto as Exhibit A . Section 2. The City Manager is hereby authorized to sign the 2013 EMPG -"Special Project Grant Application" for and on behalf of the City of Englewood. Section 3. The City Council of the City of Englewood, Colorado hereby authorizes the acceptance of the 2013 EMPG -"Special Project Grant" upon award by the State of Colorado . Section 4 . Upon award of the 2013 EMPG-"Special Project Grant" the Mayor is hereby authorized to sign for and on behalf of the City of Englewood, Colorado. Section 5 . There are Federal Emergency Management Agency (FEMA) funds being received for the Active Shooter Exercise "Special Project Grant" project Introduced, read in full, and passed on first reading on the 15°' day of July, 2013. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 19 th day of July, 2013. • Published as a Bill for an Ordinance on the City's official website beginning on the 17th day of • July 2013 for thirty (30) days . Read by title and passed on final reading on the 5th day of August, 2013. Published by title in the City's official newspaper as Ordinance No. 3.J,series of 2013, on the 9th day of August, 2013. Published by title on the City's official website beginning on the 7th day of August, 2013 for thirty (30) days. P. Penn, Mayor I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is J. i,fue copy of the Ordinance passed on final reading and published by title as Ordinance No. r:J._~_,: Series of 2013. Loucrishia A. Ellis • .. • • • 2013 EMPG Special Project Grant Application Applicant Information Applicant Name (Tribe/County/City): City of Englewood Contact (N aine): Steve Green Title: Emergency Management Coordinator Address: 3615 S. Elati St. Englewood, Co 80110 Phone: 303-762-2476 Email: sgreen@englewoodgov.org Proposed Use of Funds _ X_ Operational (EMPG-eligible costs within the performance period) _ Project Completion (EMPG-eligible costs within the performance period) Both ( award to be used for a combination of costs) Please provide a brief description below: Englewood OEM is planning a full-scale active shooter exercise scheduled for November 8, 2013 . The exercise involves 6 police agencies, 3 fire departments, 2 hospitals, Tri-County Health Department and the Englewood school district. We are requesting funds to hire a contractor to conduct a Unified Command class and related tabletop exercise for the police and fire departments. In addition, we are requesting funds to pay for the printing costs associated with printing the exercise materials. Signature E X H I B I T A Budget: Normal Operating Costs Salary Rent/Lease/Utilities* Phone* Office Supplies* Copying/Printing* Travel* Training Equipment Total Special Project Costs Salary/Staffing Design/Planning Equipment Materials/Supplies* Copying/Printing* Travel* Training Administration* Total $ Federal Share Reimbursed (up to 50%) $ $ $ $ $ $ $ $ Reimbursed (up to 50%) $ 1700.00 $ $ $ $ 2 00.00 $ $ 1500.00 $ $1700.00 Non-Federal Match (50% or greater) $ $ $ $ $ $ $ $ Match (50% or greater) $ 1700.00 $ $ $ $ $ $ $ $1700.00 *Note: Please see the EMPG federal guidance regarding classification of Management and Administration (M&A) costs . The federal share (to be reimbursed) M&A costs may not exceed 3% of the federal share of the budget. M&A costs beyond 3% of the federal share may be approved and documented as part of the non-federal matcb requirement. Note: Please ensure that any equipment proposed is listed as EMPG eligible on the DRS Approved Equipment List (AEL). Provide a list of equipment to be purchased with these funds. . - • • • .. • • • Authorization (Signature of Authorized Local Government Representative) The undersigned does hereby warrant and guarantee that he/she is authorized to sign and submit grant applications on behalf of the named local government. The undersigned does hereby submit this application for financial assistance in accordance with the Emergency Management Performance Grant program administered by the Colorado Division of Emergency Management and certifies that the applicant will fulfill all requirements of the program and that all information contained herein is true and correct to the best of his/her knowledge . Signature:. ________________ Date: ________ _ Title: Emergency Management Coordinator Organization: City of Englewood Office of Emergency Management For OEM Use: OEM Regional Field Manager Approval Signature: Date: -----------------------Budget: Planning Organization Trainin Exercise Equipment M&A CITY OF ENGLEWOOD, COLORADO By: Gary Sears, City Manager t#i, ...... ·,,. • • • COUNCIL COMMUNICATION Date: Agenda Item: Subject: July 15, 2013 9 a ii 2013 Emergency Management Performance Grant - Special Project, Training Initiated By: Staff Source: Englewood Office of Emergency Management Steve Green, Emergency Management Coordinator COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Council has approved previous grants from the Emergency Management Performance Grant program to support disaster preparedness within the City of Englewood. RECOMMENDED ACTION Staff seeks Council 's approval to apply for and accept, if awarded, funds of up to $1,700 from the 201 3 Emergency Management Performance Grant (EMPG) Special Projects program, to support hiring a contractor to conduct a Unified Command class and tabletop exercise, along with associated printing costs for the class and exercise . BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The EMPG grant program originates with federal funds, which are distributed by Federal Emergency Managerment Agency (FEMA) to the states , who then distribute funding to requesting jurisdictions' emergency management offices. The City of Englewood has received funds from the EMPG program starting with the FY2007 Supplemental Grant, in support of the Englewood Office of Emergency Management (OEM). The Englewood OEM is planning a full-scale active shooter exercise for November, 2013, which involves six neighboring police agencies, three neighboring fire departments, two hospitals, the Tri -County Health Department and the Englewood School District. Funds from this grant would be used to support hiring a contracto r to conduct a Unified Command class and tabletop exercise for police and fire departments. It will also be used to pay for printing costs associated with the training and exercise . FINANCIAL IMPACT The award is a soft-match grant, so there are no direct costs t o the City in accepting it. Required matching funds are accounted for through the existing salaries of full-time employees who work in emergency management as all or part of their duties. Appl y ing for and ac c epting this g rant, if awarded, would h elp to conserve limited City resources. LIST OF ATTACHMENTS Proposed Bill for an Ordinance