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HomeMy WebLinkAbout2013 Ordinance No. 063' • • • ORDINANCENO. ~b SERIES OF 2013 .CONTMC'X No. I 09 -aD \ 3 BY AUTHORITY COUNCIL BILL NO. 59 INTRODUCED BY COUNCIL MEMBER GILLIT AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ENGLEWOOD AND THE ARAPAHOE COUNTY SCHOOL DISTRICT NO . 1 CONSOLIDATING PREVIOUS SHARED SERVICE AND JOINT ACTIVITY INTERGOVERNMENTAL AGREEMENTS BETWEEN THE TWO PARTIES; MODIFYING AGREEMENTS CONCERNING HOSANNA FIELD AND AUTHORIZING APPLICATIONS FOR GRANTS . WHEREAS, shared service and joint activity intergovernmental agreements have been identified between the Englewood Parks and Recreation Department and the Englewood School District; and WHEREAS, many of the agreements shall remain in place and do not need to be modified; and WHEREAS, Ordinance No. 1, Series of 1998 /1999 pertaining to the City hosting the Englewood Schools Website has terminated because Englewood Schools now have their own website; and WHEREAS, an Intergovernmental Agreement dated July 15, 1974 pertaining to tennis and handball courts is terminated because the handball courts now belong to the School District and the tennis courts were removed and replaced with an inline hockey rink; and WHEREAS, Ordinance No. 41, Series of 1984 pertaining to Maddox Elementary Use space for Nature Center has terminated because the Nature Center no longer exists; and WHEREAS, Ordinance No. 6, Series of 1984 pertaining to the Englewood High School Swimming Pool Use has terminated because the EHS swimming pool has been torn down as part of the new 7-12 Campus Project; and WHEREAS, a Joint Responsibility Letter regarding Englewood High School Tennis Courts has terminated because the EHS tennis courts have been torn down as part of the new 7-12 Campus Project; and WHEREAS, Ordinance No. 17 , Series of 1983 and Ordinance No. 12, Series of 1987, concerning the Hosanna Complex need to be modified so as to reflect the current agreement between the parties; and WHEREAS, the parties wish to share in the development of a synthetic field at the 7-12 Campus and desire to set forth their understanding in that regard . 1 9 b ii NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The following Agreements shall remain : Ordinance No. 57, Series of 2012 -New 7-12 Campus Projects for Bldg. Use Tax • The following projects were identified and have been completed as part of the sa les tax rebate : Alternate 2 (includes $24,000 for intersection improvements); Parking along Lehigh (not le ss than 40 spaces); Mansfield Parking (not less than 29 spaces); Traffic Signal Improvements at Logan/Mansfield. Ordinance No. 38, Series of 2005 -Inline Hockey, Joint Responsibility of Rink/Basketball Court at Sinclair MS (Alternative High School) Ordinance No. 3 7, Series of 2011 -Conmmnity Gardens at Charles Hay/Clayton Ordinance No. 36, Series of 1998 -C layton Elementary Athletic Field Ordinance No. 14, Series of 2013 -CFAHS/Gyms Use of Gymnasiums by City IGA Ordinance No. 66, Series of 2011-Flat 14ers Project to keep kids healthy/active IGA All Schools M emoranclum of Understanding Distribution of Program Flyers. Section 2. The following Agreements shall be terminated: Ordinance No. 1, Series of 1998/1999 -City to Host School Website Intergovernmental Agreement elated July 15, 1974 -Tennis & Handball Courts Ordinance No. 41, Series of 1984 -Maddox Elementary Use space for Nature Center Ordinance No. 56, Series of 1999-Flood Middle School Beautification Project Ordinance No. 6, Series of 1984 -Englewood High School Swimming Pool Use Joint Responsibility Letter -Englewood High School Tennis Courts. Section 3. The following Agreements shall be modified as follows: Ordinance No. 17, Series of 19 83 -Hosanna Complex Detention Pond Intergovernmental; Agreement and Ordinance No. 12, Series of 1987 -Hosanna Complex Detention Pond; Intergovernmental Agreement Shared Maintenance Adjustment shall be modified as follows: • School District and City will share the annual maintenance costs at a 50/50 split less any revenues received from the rental of the site (Athletic Fields, Baseball Field and Softball Field). 2 ' • • • • • • • All scheduling of the complex will continue to be administered by the City . • Englewood Schools will continue to have first priority on usage . The City will receive second priority regarding usage. After City use, the City will rent the facilities out to the public to help offset the total maintenance cost. (Revenues generated from rentals will be deducted from the total maintenance cost before the maintenance expenditures are split between both parties). • The School District will be responsible for school activity functions (lining fields, field set up, restrooms, access , etc.). The City will be responsible for City and rental activities (field set up, restrooms, access, etc .). • Englewood Schools will maintain and be responsible for all above ground facilities at the Hosanna Athletic Complex. These are items such as: buildings, fencing, dugouts, bleachers, goals, etc. • Parks and Recreation will maintain and be responsible for all below ground facilities at the Hosanna Athletic Complex . This is to include: mowing, aeration, fertilization, irrigation, pesticide application, tree maintenance, infield and warning track amendments and maintenance and all ball field/athletic field maintenance (sod, infield edges, mounds, warning track, bases and anchors). • Each organization shall be responsible for the activities and functions which they schedule on the fields. This includes field lining, restrooms, access , trash disposal, etc. During the remainder of the year, Parks staff will empty trash receptacles when there are no functions scheduled. • Supplies for the restrooms will be supplied by the Schools (TP, paper towels , soap). Snow removal will be completed by Parks staff throughout the complex, up to but not including the stairs on the southern portion of the complex . • It is also agreed upon that Parks staff and School staff will conduct a monthly meeting in order to further communication on the scheduling of events at the complex, field striping and any other maintenance related issues that arise. Monthly meetings will occur between February and September on a mutually agreed upon day and time for the season. Section 4. Englewood Schools and the City of Englewood will share in the development of a synthetic field at the 7 -12 Campus. • City Council authorizes the City Manager or designee to apply for grants to help fund the construction of the new field . • The School District will fund any additional costs beyond the grant amounts received by the City. • The School District will maintain the field and will assume all costs related to maintenance. • The City will schedule all activities on the site . Englewood Schools will continue to have first priority on usage. The City will receive second priority regarding usage. • All revenues received from rental of the site will be deposited in a capital replacement fund account. This fund will be used strictly for replacement of the turf at the end of its life span . 3 Sect ion 5. The Agreement Between the City of Englewood and the Arapahoe County School Di s trict No. 1 is attached hereto as Exhibit A. Introduced, read in full, and passed on first reading on the 4th day of November, 2013. Publi shed by Title as a Bill for an Ordinance in the City's officia l news paper on the 8th clay of November, 2013. Published as a Bill for an Ordinance on the City's official website beginning on the 6th day of November, 2013 for thirty (30) days. Read by title and passed on final reading on the 18th day of November, 2013. Pub lished by title in the City's official newspaper as Ordinance No . ?3, Series of 2013, on the 22 11c1 clay of November, 2013. Published by title on the City's official website beginning on the 2ot1, day of November, 2013 for thirty (30) days . Penn, M ayo r I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Co lorado, hereby certify that the above and foregoing is J Ji-le copy of the Ordinance passed on final reading and published by title as Ordinance No. ~Series of 2013. -, 4 • • • • • • AGREEMENT BETWEEN THE CITY OF ENGLEWOOD AND THE ARAPAHOE COUNTY SCHOOL DISTRJCT NO . 1 This agreement , entered into this __ day of _____ , 20_, by and between the City of Englewood, a Colorado Horne Rule Municipality (herein called "City") and the Englewood School District. WHEREAS, shared services and joint activities have been identified between the Englewood Parks and Recreation Department and the Englewood School District. Section 1. The following Agreements shall remain in place: Ordinance No. 57, Series of2012-New 7-12 Campus Projects for Bldg. Use Tax • The following projects were identified and have been completed as part of the sales tax rebate : Alternate 2 (includes $24,000 for intersection improvements); Parking along Lehigh (not less than 40 spaces); Mansfield Parking (not less than 29 spaces); Traffic Signal Improvements at Logan/Mansfield. Ordinance No. 38 , Series of 2005 -Inline Hockey, Joint Responsibility of Rink/Basketball Court at Sinclair MS (Alternative High School) Ordinance No. 37, Series of 2011 -Community Gardens at Charles Hay/Clayton Ordinance No . 36, Series of 1998 -Clayton Elementary Athletic Field Ordinance No . 14, Series of 2013-CFAHS/Gyrns Use of Gymnasiums by City IGA Ordinance No . 66, Series of 2011 -Flat 14ers Project to keep kids healthy/active IGA All Schools Memorandum of Understanding Distribution of Program Flyers Section 2. The following Agreements shall be terminated: Ordinance No. 1, Series of 1998/1999 -City to Host School W~b'site Intergovernmental Agreement dated July 15, 1974 -Tennis & Handball Courts Ordinance No . 41, Series of 1984 -Maddox Elementary Use space for Nature Center Ordinance No. 56, Series of 1999 -Flood Middle School Beautification Project Ordinance No . 6 , Series of 1984-Englewood High School Swimming Pool Use Joint Responsibility Letter -Englewood High School Tennis Courts E X H I B I T A Seclion 3. Ordinance No . 17, Series of 1983 -Hosanna Complex Detention Pond lntcrgoverm11ental Agreement and Ordinance No. 12, Series of 1987 -Hosanna Complex Detention Pond Intergovenu11ental A greement Shared Maintenance Adjustment shall be modified as fo ll ow s: • School District. and City will shar e the annual maintcnan c.:e cos ts at a 50 /50 sp lit le ss any r eve nue s recciv ccl from the rent a l of th e site (Athletic.: Field s, Ba se ball Field and Soflb a ll F ield). • All scheduling of the complex will continue to be administered by the C it.y. • Englewood Schools will continue to have first priority on usage. The City will receive second priority regarding usage . After City use, the City will rent the facilities out to the public to help offset the total maintenance cost. (Revenues generated from rentals will be deducted from th e total maintenance cost before the maintenance expenditures are sp lit between both parties). • The School District will be responsible for school activity functions (lining fields, field set up, restrooms, access, etc.). The City will be re sponsible for City and rental activitie s (field set up, restro oms, access, etc.). • Englewood Schools will maintain and be respon sible for all above ground facilities at the Ho sanna Athletic Complex . These are items such as: buildings, fencing, dugouts, bleachers, goals, etc. • Parks and Recreation will maintain and be re sponsible for all b elow ground facilities at the Hosanna Athletic Complex. This is to include: mowing, aeration, fertilization , irrigation, pesticide application, tree maintenance, infield and warning tra ck amendments and maintenance and all ball field/athletic field maintenance (sod , infield edges, mounds, warning track, bases and anchors). • Each organization shall be responsible for the activities and functions which they schedule on the fields. This includes field lining, restrooms, access, trash disposal , etc. During the remainder of the year, Parks staff will empty trash receptacles when there are no functions scheduled. • Supplies for the restrooms will be supplied by the Schools (TP, paper towels, soap). Snow removal will be completed by Parks staff throughout the complex, up to but not including the stairs on the southern portion of the complex. • It is also agreed upon that Parks staff and School staff will conduct a monthly meeting in order to further communication on the scheduling of events at the complex, field striping and any other maintenance related issues that arise. Monthly meetings will occur between February and September on a mutually agreed upon day and time for the season. 2 • • • • • Section 4. Englewood Schools and the City of Englewood will share in the development of a synthetic field at the 7 -12 Campus . • City Council authorizes the City Manager or designee to apply for grants to help fund the construction of the new field. • The School District will fund any additional costs beyond the grant amounts received by the City. • The School District will maintain the field and will assume all co sts related to maintenance. • The City will schedule all activities on the site. Englewood Schools will continue to have first priority on usage . The City will receive second priority regard ing usage. • All revenues received from rental of the site will be deposited in a capital replacement fund account. This fund will be used strictly for replacement of the turf at the end of its life span. IN WITNESS WHEREOF, the pa1iies hereto have executed this Agreement the day and year first written above . ATTEST: CITY OF ENGLEWOOD Loucrishia A . Ellis , City Clerk Randy P. Penn, Mayor ARAPAHOE SCH OL DJJ!YfRICT NO. 1 ,,,f" 3 ', . • • • COUNCIL COMMUNICATION Date: Agenda Item: Subject: November 4, 2013 11 a ii Englewood Schools/City of Englewood -Consolidation of Intergovernmental Agreements Initiated By: Staff Source: Department of Parks and Recreation Jerrell Black, Director of Parks and Recreation COUNCIL GOAL AND PREVIOUS COUNCIL ACTION A City that provides diverse cultural, recreational and entertainment opportunities. A safe, clean , healthy and attractive City. A progressive City that provides responsive and cost efficient services. RECOMMENDED ACTION Staff recommends that City Council adopt a bill for an ordinance that consolidates and terminates past Intergovernmental Agreements between the Englewood School District and the City of Englewood. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The City of Englewood and the Englewood School District have pa rtnered in shared services and joint activities for many years. Most of the agreements that are listed in the ordinance relate to Parks and Recreation programming and joint use of facilities. Some of the existing agreements have expired, some of the agreements will be terminated, some agreements will remain unchanged, the Hosanna Complex Detention Pond agreement will be modified and a new agreement will address shared costs and responsibilities of the development of a Synthetic Turf Field at the new 7 -12 Englewood School Campus. FINANCIAL IMPACT Hosanna Complex -Currently, the School District pays the City of Englewood $12,000/year for maintenance of the Hosanna site . This agreement will change that distribution to a 50/50 split, less an y revenues received from the rental of the complex. Syntheti c Turf Field -The City will submit applications for grants to help fund the field. Any costs beyond grants received by the City will be the responsibility of the School District. All revenues received from the rental of the synthetic turf field will be deposited in a capital replacement fund account. These monies can only be used for the replacement of the turf at the end of its lifespan. LIST OF ATTACHMENTS Prop o sed Bill for an Ordinance