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Home My WebLink About2013 Ordinance No. 064• • • BY AUTHORITY ORDINANCE NO . &!I SERIES OF 2013 COUNCIL BILL NO. 61 INTRODUCED BY COUNCIL MEMBER OLSON AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF AN INTERGOVERNMENTAL PUBLIC LIBRARY GRANT FROM THE COLORADO STATE LIBRARY. WHEREAS, the State Grants for Libraries Act (C .R.S. 24-90-401) provides for State grants for libraries; and WHEREAS, this Grant is subject to requirements of the funded program as specified in the guidelines which include a commitment to obtain educational resources that libraries would otherwise be unable to afford; and WHEREAS, authorized activities include: • Expenditures for educational resources to support the educational and informational needs and activities of residents, students, or faculty . • Expenditures for educational resources that support or enhance opportunities for early literacy and early learning. • An end-of-grant report that describes how the grant funds were used and statistical and/or anecdotal reports on the benefits of the grant-funded resources.; and · WHEREAS, the Englewood City Council was appraised of the availability of funds through the Colorado State Library at the September 16, 2013 Study Session; and WHEREAS, the Colorado State Library has awarded the Englewood Public Library $7,637 for the funding period October 1, 2013 through June 1, 2014. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the acceptance of the Colorado Public Library Grant to the Englewood Public Library in the amount of $7,637, attached hereto as Exhibit A. Introduced, read in full, and passed on first reading on the 18th day of November, 2013. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 22nd day of November, 2013 . 1 9 bi . ' Publi shed as a Bill for an Ordinance on the City's official website beginning on the 20th day of • November, 2013 for thirty (30) days. Read by title and passed on final reading on the 2nd day of December, 2013. Published by titl e in the C ity's official newspa per as Ordin ance No. ~Series of 2013 , on the 6th day of December, 2013. Publi shed by title on the C ity 's offici a l website beginning on the 4th day of December, 2013 for thirty (30) days . I , Loucrishia A. E llis , City Clerk of the C ity of Englewood, Colorado, hereby certify that the a bove and foregoing is ln~ffe copy of the Ordinance passed on final reading and published by title as Ordinance No. t£T,Series of 2013. 2 • • • • • Subgrantee Information : ·:~=!~--~-~r1 ~r.:r c:1 L)Er / .. \f ~!l\fi:.:!\f ~: C)i-ED U ::::..-,T~::1i \ :cL c;K,_!:-,DC· STt:.Tr-: :.J 8F<L-~n Y t-i.V,!AKD r,to-:·1~1~.J 1.T!O h· ST ,!'.\TE (3 f{!-\\\ITS FC>R LlBRARIES P.CT 20 1 EAST COLFAl'. AVE ., ROOl\/1 304 DENVER , CO 80203 Date: Citv of E.nglewood / Eng lewood Public Library Action# Octobe r 28 , 2014 1 Action Ty pe Budget Approval Current Year Allocation :$ 7637 Legislative and Fiscal Data: Program Title: State Grants for Librar ies Authority: State Grants for Librari e5 Act (C.R.S . 24-90 -4 01) Funding Period: October J , 2013 -Jun e 30 , 2014 State Grant Code: 3207 Terms and Conditions of Award: r This grant award is made subject t o the provisions of all applicable acts and regu lati o ns ► This grant award is made subject to the applicable provisions of the State Grants for Libraries Act C.R .S . 24-90-401 . ► The COE ma y terminate a grant award upon thirty (30) days notice if it is deemed by CDE th at the applicant is not fulfilling the requirements of the funded program as sp ecified in the guidelines. Program Requirements : The program requi1·ements inc l ude a commitment to obtain educationa l resources that libra ries would otherwise be unab le to afford, t o the end that the state will rece ive th e corresponding benefits of a better educated and informed population . Authorized Activities: ► Expenditure s for educational resources to support the educational and informational needs and activities of residents , st udents , or faculty . ► Expenditures for educational resou r ces that support or enh ance opportunitie s fo r early literacy and early lear ning . Fiscal Requirements : r If any finding of misuse of these funds are discovered, project funds wil l be returned to COE ► An end-of-grant report that describes how the grant funds were used ·and statistical and/or anecd otal r epo1·ts on the benefits of the grant-funded resources . ► Cash i ng of award check will indicate grantee's acceptance of the award and compliance with the State statutory and regulato ry requirements. This Subaward Agreement represents the enti1·e agreement and under·sta ndings between the Parties with res pect to its subject matter . fi.n v modificatio n s to this agreement shal l be made in writi ng and must be signed by the au t ho ri zed represe ntatives of both parties 10/29 /13 Colorado State Lib r a ry Date E I X H I B I T A PUBLuC LEBR'A.R'l GRANT ELuG#BH.fTY F 'ORl!fl Fl/2013~·2014 STATE GRANTS FOR lvBRARIES COLORADO STATE LIBRARY FY 2013-2014 State G1·crnts for Libraries are prov ided by the Colomdo State Libra1y to enab le public librari es, school libraries , and academic libraries to obtain educationa l resource s they would otherwise be unable to afford, to the end that the state will receive the co rr es ponding benefits of a better educated and inform ed population. (C .R.S. 24-90- 402) Due Date: Tuesday, October 1, 2013 5:00p.rn * Please read th e FY2013-2014 Stale Grants 101 · Libraries Guidelines caref ull y to understand e ligibility req uir ements, el igible uses, timeline for expenditure of funds, and re porting req uirements. • Complete and submit the appropriate Grant Eligibility Fo rm by October 1, 2013, to certify that the library me ets th e re quirement s to re ce iv e funding and intends lo use the iunds as i-equired by law. • Secure \he appropriate signatures o n \his Grant Eligibility Form. Omitting -required s ig natures may disqualify the app lic ant. ti Completed forms may be provid ed via E-mail, IVlail , Fed-Ex, Courier, 01 Hand-Delivered. • The Stale Library receives no Mail or Fed-Ex de liv eries on the weekends. All Mail goes to a ce ntral proce ss ing uni\ before del ivery lo Stale Library which can delay receipt. " Allow at least 3 busines s days for processing. Send original (or scanned, s igned copy) to: Colorado Department of Education Colorad o Stale Library Attn: Susan Burkholder 201 East Colfax Avenue, Room 304 Denver, Co lorado 80203-1799 email: Burkllolclrn· ~i(fi>cck.staie.ccJ.US Courier Code: C912 9/1/2013 cde COLORADO DEPARTMENT of EDUCATlON Page 1 • • • f' • • • Public Ubran; Grant Eli qibi ii tv Fo rm State Grants to Libraries 20i 3-2014 !\lam e oi librmy/libr·ary district Englewood Public Li brary Conta ct Per son t\lam e and Title Dorothy Har·grove, Library-·D ir ector T ele phone Em a il 303 -76 2-2553 dhar-gro ve@en ql e woodqov.org Th is ce rtiiies that th e Engl ewood Public Library meets all requirements to receive funding. Please type in an X for Yes o r No for each requirement: Eligibility Requirement Yes No 1. Will utilize this funding to purchase eligible educational resources to augment X learning and earl y literac y efforts of the librar·y 2. Legally established and operated und er Colorado Library Law . X 3. Borrows and lends to other Colorado libraries without a charge X 4 . Belongs to the Colorado Libraries Co llaborate Program X htt[2:L{_www.cde.state.co. usL cde Ii bLclc 5. Makes no cha rge s to p1·imary clientele to use the interlibrary loan servi ce or X access the Internet 6. Meets the Internet access by minors requirements in C.R.S. 24-90-X 404(C)(I, 11 ,111) htt12:/lwww.cde.state.co.us/cdel ib /li brarvlaw/Par i4 .h1m 7. Staffing and service hours -has paid staff available in th e library for a X minimum of 20 hours each week 8. Reporting -will s ubmit repor1 to State Library by August 15, 2014 X 9 . Under t he TABOR amendment, can th e institution accept th e amount X allocated to the in st ituti on? Maintenance of Effort Requirements. This State Grants for Libraries funding is d es ign ed to s uppl e m ent , not supplant, local fundin g for-lib ra ries. T o be el igible, applicants mu st demonstrate their effort t o obtain fund s from existing lo ca l reven ue sou rces. Pl ease provide th e following library co l lection budget information for your c urre nt fi sca l year and the p revious three years of actual ex penses: 9/1/2013 Page 2 ibrary co ll ect ion budget (including d atab ase subsc riptions), minus any grnnt$ to the library for co ll ections FY2010 (r.1ctua \) $189,462 r:Y2011 (actua l} .$180,624 .. r-Y2012 (a c tual) $185,520 FY20l3 (budgeted) $185,300 If th e FY2013 library co ll ect ion budget is less than the average of the previous t hree years, the Colorado State Librc1 ry will contact you for additional inform at io n to determine your eligibility. Chair of Board of Trustees or other appropriate authority : Type narr:(e ancl litle: Gar? Se ars. City Mana ger, Citv of Englewood ., ., •• __ ,, S ignature ii / '-' / Dat e / Library Director; Type name and title : Dorothy Hargrove. Director of Librarv Services S i rfature / L.,/' I I CJ Date For State Library use only: lvleets e ligibility requirements Ye s I\Jo __ Grant Award $ ------·---- Ass ista nLComm issioner Date Grants Administrator Date 9/1/2013 Page 3 ..,_ • • • ' .. • COUNCIL COMMUNICATION Date: November 18, 2013 Agenda Item: Subject: Acceptance of grant funds from 9 a i the State of Colorado Dept. of Education for the Englewood Public Library Initiated By: Library Services Staff Source: Dorothy Hargrove, Director of Library Services COUNCIL GOAL AND PREVIOUS COUNCIL ACTION This grant was discussed at the September 16, 2013 Study Session and Council expressed support for the Library to proceed with the grant application. RECOMMENDED ACTION The Library requests that Council approve a bill for an ordinance authorizing the application for, and • acceptance of, a grant from the Colorado State Library in the total amount of $7,637. These funds are designated solely for the purchase of library books and other materials supporting early childhood literacy. These materials will be cataloged and made available for circulation to our community. • BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The State of Colorado has in past years granted similar allocations for public, school and academic libraries throughout the state, but the funding for these grants was only restored in the most recent legislative session. The amount of funding is based on population served and the number of entities requesting funds. In exchange the City will report to the State details on purchases, as well as the impact these additional books have on library service to the community. FINANCIAL IMPACT The grant stipulates that these funds will supplement, not replace, budgeted funding from local sources, so there will be no cost or savings for the City. There is no requirement for additional matching funds. LIST OF ATTACHMENTS Proposed Bill for an Ordinance