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Home My WebLink About2015-04-06 (Regular) Meeting Minutes• • ENGLEWOOD CITY COUNCIL ENGLEWOOD, ARAPAHOE COUNTY, COLORADO Regular Session April 6, 2015 A permanent set of these minutes and the audio are maintained in the City Clerk's Office . Minutes and streaming audios are also available on the web at: http://www. eng lewoodgov. org/inside-city-hal l/city-cou ncil/agendas-and-m in utes 1. Call to Order The regular meeting of the Englewood City Council was called to order by Mayor Penn at 7:33 p.m. 2 . Invocation The invocation was given by Council Member Mccaslin . 3. Pledge of Allegiance The Pledge of Allegiance was led by Council Member Mccaslin . 4. Roll Call Present: Absent: A quorum was present. Council Members Jefferson, Olson, Gillit, Mccaslin, Wilson, Yates, Penn None Also present: City Manager Keck City Attorney Brotzman Deputy City Manager Flaherty City Clerk Ellis Deputy City Clerk Carlile Deputy City Clerk Washington Director Gryglewicz, Finance and Administrative Services Golf Operations Manager Spada, Parks and Recreation Plant Manager Stowe , Littleton/Englewood Wastewater Treatment Plant Business Services Manager Goodburn, Littleton/Englewood Wastewater Treatment Plant Engineering and Maintenance Manager Woo , Littleton/Englewood Wastewater Treatment Plant Open Space Manager Lee , Parks and Recreation Parks Supervisor Barton , Parks and Recreation Police Commander Englert 5. Consideration of Minutes of Previous Session (a) COUNCIL MEMBER WILSON MOVED, AND COUNCIL MEMBER GILLIT SECONDED, TO APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF MARCH 16, 2015. Vote results: Ayes : Council Members Yates, Mccaslin, Wilson, Penn, Jefferson, Olson , Gillit • Nays : None Motion carried . 6 . Recognition of Scheduled Public Comment Englewood City Council April 6, 2015 Page 2 (a) James Jordan, President of the Rocky Mountain Railroad Heritage Foundation, discussed the fee waivers for use of Hampden Hall and the Community Room or use of the Malley Center for a Symposium on May 2 , 2015 . 7 . Recognition of Unscheduled Public Comment (a) Tom Grushka discussed the impact of RTD's fare change proposal in Englewood . (b) Elaine Hults , an Englewood resident, felt the City should hang our heads in shame that we are losing our firefighters , but it has to be done . She said she kept telling the Council over the years, to look at the numbers more carefully . Counc il responded to Public Comment. 8 . Communications, Proclamations and Appointments (a) A proclamation declaring April 17 , 2015 as Arbor Day was cons idered . COUNCIL MEMBER GILLIT MOVED, AND COUNCIL MEMBER WILSON SECONDED, TO APPROVE A PROCLAMATION DECLARING APRIL 17, 2015 AS ARBOR DAY. Vote results: Motion carried . Ayes : Counc il Members Yates, Mccaslin , Wilson , Penn , Jefferson , Olson , Gillit Nays : None Jerry Barton, Parks Supervisor , accepted the proclamation . 9. Consent Agenda COUNCIL MEMBER OLSON MOVED, AND COUNCIL MEMBER GILLIT SECONDED, TO APPROVE CONSENT AGENDA ITEMS 9 (a) (i) AND 9 (c) (i), (ii), (iii), (iv). (a) Approval of Ordinances on First Reading (i) COUNCIL BILL NO . 8, INTRODUCED BY COUNCIL MEMBER OLSON A BILL FOR AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF ENGLEWOOD AND BROKEN T PARTNERS LLC FOR OPERATING THE BROKEN TEE GOLF COURSE INDOOR TRAINING CENTER. (b) Approval of Ordinances on Second Reading There were no items submitted for approval on second read ing. (c) Resolutions and Motions (i) RESOLUTION NO . 45 , SERIES OF 2015 A RESOLUTION APPROVING A SUPPLEMENTAL APPROPRIATION TO THE 2015 BUDGET TO FUND THE • • HIRING OF AN EVENTS COORDINATOR FOR THE FOURTH OF JULY FAMILY FESTIVAL AND • FIREWORKS . (ii) CONTRACT WITH AM WEST CONTROLS FOR A SUPPORT AGREEMENT FOR INSTRUMENTATION AND CONTROLS EQUIPMENT THAT CONTROL AND MONITOR PLANT PROCESSES AND COLLECT DATA IN THE AMOUNT OF $48 ,000 . • • • Englewood City Council April 6, 2015 Page 3 (iii) CONTRACT WITH AM WEST CONTROLS FOR A SUPPORT AGREEMENT FOR ROUTINE, NON-ROUTINE AND EMERGENCY PROGRAMMING SERVICES TO SUPPORT THE SCADA SYSTEM HUMAN MACHINE INTERFACE SOFTWARE THE CONTROLS, MONITORS PLAN PROCESSES AND COLLECTS DATA IN THE AMOUNT OF $48 ,000 . (iv) AN EXTENSION OF A PROFESSIONAL SERVICES AGREEMENT WITH BROWN AND CALDWELL FOR ENGINEERING AND ENVIRONMENTAL SERVICES IN AN AMOUNT NOT TO EXCEED $40,000. Vote results: Motion carried . Ayes : Council Members Yates, Mccaslin , Wilson, Penn, Jefferson, Olson, Gillit Nays: None 10 . Public Hearing Items No public hearing was scheduled before Council. 11 . Ordinances, Resolutions and Motions (a) Approval of Ordinances on First Reading (i) Director Gryglewicz presented a bill for an ordinance amending the Englewood Municipal Code relating to redistricting of the City Council Districts within the City of Englewood . COUNCIL MEMBER OLSON MOVED, AND COUNCIL MEMBER WILSON SECONDED, TO APPROVE AGENDA ITEM 11 (a) (i) -COUNCIL BILL NO. 9. COUNCIL BILL NO. 9, INTRODUCED BY COUNCIL MEMBER OLSON A BILL FOR AN ORDINANCE AMENDING TITLE 1, CHAPTER 5, SECTION 1, OF THE ENGLEWOOD MUNICIPAL CODE 2000, RELATING TO REDISTRICTING OF CITY COUNCIL DISTRICTS WITHIN THE CITY OF ENGLEWOOD, COLORADO . Vote results: Motion carried . Ayes: Council Members Yates , Mccaslin , Wilson, Penn, Jefferson, Olson, Gillit Nays: None (ii) Manager Lee presented a recommendation from the Parks and Recreation Department to adopt a bill for an ordinance authorizing an Intergovernmental Agreement with South Suburban Parks and Recreation District for an easement agreement at the #5 Big Dry Creek Trailhead . COUNCIL MEMBER GILLIT MOVED, AND COUNCIL MEMBER MCCASLIN SECONDED, TO APPROVE AGENDA ITEM 11 (a) (ii) -COUNCIL BILL NO. 10. COUNCIL BILL NO . 10, INTRODUCED BY COUNCIL MEMBER GILLIT A BILL FOR AN ORDINANCE APPROVING AN AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ENGLEWOOD, AND SOUTH SUBURBAN PARK AND RECREATION DISTRICT APPROVING AN EASEMENT ACROSS CITY PROPERTY FOR A SEGMENT OF THE BIKE PATHWAY . Vote results: Motion carried . Ayes : Council Members Yates, Mccaslin, Wilson, Penn , Jefferson, Olson, Gillit Nays: None Englewood City Council April 6, 2015 Page4 (b) Approval of Ordinances on Second Reading There were no items submitted for approval on second reading . (c) Resolutions and Motions (i) Director Gryglewicz presented a recommendation from the Finance and Administrative Services Department to approve, a resolution authorizing the purchase of physical storage for information technology infrastructure. Staff further recommends awarding the contract to Peak Industries in the amount of $99,896.00. COUNCIL MEMBER OLSON MOVED, AND COUNCIL MEMBER WILSON SECONDED, TO APPROVE AGENDA ITEM 11 (c) (i) -RESOLUTION NO. 46, SERIES OF 2015. RESOLUTION NO . 46, SERIES OF 2015 A RESOLUTION AUTHORIZING A CONTRACT FOR THE PURCHASE OF CRITICAL PHYSICAL STORAGE UPGRADES UNDER SECTION 116 (b) OF THE HOME RULE CHARTER. Vote results: Motion carried . Ayes : Council Members Yates , Mccaslin, Wilson, Penn, Jefferson, Olson, Gillit Nays : None • (ii) Director Gryglewicz presented a Recommendation from the Littleton/Englewood • Wastewater Treatment Plant Supervisory Committee to approve, by motion, an Information Technology Network Infrastructure Upgrade Project for the replacement of network switches and related software and maintenance support. Staff recommends awarding the contract to 24/7 Networks in the amount of $204,000 shared between the Cities of Littleton and Englewood. COUNCIL MEMBER MCCASLIN MOVED, AND COUNCIL MEMBER OLSON SECONDED, TO APPROVE AGENDA ITEM 11 (c) (ii) -RESOLUTION NO. 47, SERIES OF 2015. RESOLUTION NO. 47, SERIES OF 2015 A RESOLUTION FOR AN INFORMATION TECHNOLOGY NETWORK INFRASTRUCTURE UPGRADE BY SOLE SOURCE FOR THE LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT (LIE WWTP). Vote results: Motion carried . Ayes: Council Members Yates, Mccaslin, Wilson , Penn, Jefferson, Olson, Gillit Nays : None (iii) Manager White presented a recommendation from the Public Works Department to approve, by motion, the purchase of a Sanitary Sewer Flusher Truck. Staff recommends awarding the bid to the lowest acceptable bidder, Faris Machinery Company, in the amount of $182,650.00. COUNCIL MEMBER GILLIT MOVED, AND COUNCIL MEMBER OLSON SECONDED, TO APPROVE AGENDA ITEM 11 (c) (iii) -THE PURCHASE OF A SANITARY SEWER FLUSHER TRUCK FROM FARIS MACHINERY COMPANY IN THE AMOUNT OF $182,650.00. Vote results: Motion carried . Ayes: Council Members Yates, Mccaslin, Wilson, Penn, Jefferson , Olson, Gillit Nays: None • .. • • Englewood City Council April 6, 2015 Page 5 (iv) Manager Woo presented a recommendation from the Littleton/Englewood Wastewater Treatment Plant Superv isory Committee to approve, by motion , a construction contract for the Gate Replacement Project located at the Littleton/Englewood Wastewater Treatment Plant Staff recommends awarding the contract to the lowest reliable and responsive bidder, RN Civil Constructors Inc ., for a total cost of $292 ,950 .00 . COUNCIL MEMBER JEFFERSON MOVED, AND COUNCIL MEMBER OLSON SECONDED, TO APPROVE AGENDA ITEM 11 (c) (iv)-A CONSTRUCTION CONTRACT WITH RN CIVIL CONSTRUCTORS INC., FOR THE GATE REPLACEMENT PROJECT LOCATED AT THE LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT, FOR A TOTAL COST OF $292,950.00. Vote results: Motion carried. Ayes : Council Members Yates , Mccaslin , Wilson, Penn, Jefferson , Olson , Gillit Nays : None 12 . General Discussion (a) Mayor's Choice (b) Council Members ' Choice (i) Continued from the March 16 , 2015 City Council meeting: Discussion of Motion to approve waiving the fees for use of Hampden Hall and the Community Room or use of the Malley Center by Rocky Mounta in Railroad on May 2, 2015 . COUNCIL MEMBER JEFFERSON MOVED, AND COUNCIL MEMBER WILSON SECONDED, TO APPROVE WAIVING THE FEES FOR USE OF THE MALLEY CENTER BY ROCKY MOUNTAIN RAILROAD ON MAY 2, 2015. (HOWEVER, THE GROUP WILL PAY FOR THE ATTENDANT). Vote results: Mot ion carried. Ayes : Counc il Members Yates , Mccaslin, W ilson , Penn , Jefferson , Olson , Gillit Nays : None 13 . City Manager's Report City Manager Keck did not have any matters to bring before Council. 14. City Attorney's Report City Attorney Brotzman did not have any matters to bring before Council. 15 . Adjournment MAYOR PENN MOVED TO ADJOURN . The meeting adjourned at 8:50 p.m.