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HomeMy WebLinkAbout2015-05-18 (Regular) Meeting Minutes•• • • ENGLEWOOD CITY COUNCIL ENGLEWOOD, ARAPAHOE COUNTY, COLORADO Regular Session May 18, 2015 A permanent set of these minutes and the audio are maintained in the City Clerk's Office. Minutes and streaming audios are also available on the web at: http ://www.englewoodgov.org/inside-city-hall/city-council/agendas-and-minutes 1 . Call to Order The regular meeting of the Englewood City Council was called to order by Mayor Penn at 7:40 p.m. 2 . Invocation The invocation was given by Council Member Mccaslin . 3 . Pledge of Allegiance The Pledge of Allegiance was led by Council Member Mccaslin. 4 . Roll Call Present: Absent: A quorum was present. Also present: Council Members Jefferson, Olson, Gillit, Mccaslin , Wilson, Yates, Penn None City Manager Keck City Attorney Brotzman Deputy City Manager Flaherty City Clerk Ellis Director Gryglewicz, Finance and Administrative Services Director Kahm, Public Works Director Black, Parks and Recreation Senior Planner Neubecker, Community Development Deputy Director Henderson, Public Works Recreation Services Manager Sack Fleet Manager White, Public Works Planner I Kirk, Community Development Communications Coordinator Hoffhines Engineering/Maintenance Manager Woo, Littleton/Englewood Wastewater Treatment Plant Facilities and Operations Manager Hogan , Public Works Acting Fire Chief Herblan Acting Assistant Chief of Support Services Fox, Fire Battalion Chief Ertle Firefighter Blacke Fire Medic Barringer Fire Medic Busi Fire Medic Nieto Driver Operator Engineer Flor Police Commander Englert Englewood City Council May 18, 2015 Page 2 5 . Consideration of Minutes of Previous Session (a) COUNCIL MEMBER GILLIT MOVED, AND COUNCIL MEMBER OLSON SECONDED, TO APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF MAY 4, 2015. Vote results: Motion carried . Ayes : Council Members Yates , Mccaslin , Wilson, Penn, Jefferson , Olson, Gillit Nays: None 6 . Recognition of Scheduled Public Comment (a) Warranties . (b) Clothes ." Rita Russell, an Englewood resident, addressed City Council regarding Service Line Elaine Hults , an Englewood resident , recounted an old story entitled the "Emperor's New 7 . Recognition of Unscheduled Public Comment (a) of service . Doug Cohn, an Englewood resident, said he wanted to thank the Fire Department for 106 years (b) Laurett Barrentine, an Englewood resident, said the City 's Executive Sessions are not there yet. An Executive Session topic cannot be about an elected official (the Judge). That is not legal, please don't do it • again , she said . She also objected to her CORA request , regarding the salary and compensation paid to the • City Attorney and Municipal Judge , being denied . Council responded to Public Comment. 8 . Communications, Proclamations and Appointments There were no communications , proclamations or appointments . 9 . Consent Agenda COUNCIL MEMBER OLSON MOVED, AND COUNCIL MEMBER GILLIT SECONDED, TO APPROVE CONSENT AGENDA ITEMS 9 (a) (i), (ii), 9 (b) (i), AND 9 (c) (i), (ii), (iii), (iv). (a) Approval of Ordinances on First Reading (i) COUNCIL BILL NO . 21 , INTRODUCED BY COUNCIL MEMBER OLSON A BILL FOR AN ORDINANCE AUTHORIZING ACCEPTANCE AND DEDICATION OF TWO TRANSPORTATION AND UTILITY EASEMENTS TO THE CITY OF ENGLEWOOD , COLORADO FOR SIDEWALK, SIGNAGE , AND TRAFFIC SIGNAL EQUIPMENT IN THE 4900 AND 5000 BLOCKS OF SOUTH BROADWAY, ENGLEWOOD, COLORADO. (ii) COUNCIL BILL NO . 22, INTRODUCED BY COUNCIL MEMBER OLSON A BILL FOR AN ORDINANCE TO APPROVE THE GEOGRAPHIC INFORMATION SYSTEM (GIS) SHARING AGREEMENT WITH THE CITY AND COUNTY OF DENVER. • • Englewood City Council May 18, 2015 Page 3 (b) Approval of Ordinances on Second Reading (i) ORDINANCE NO . 19 , SERIES OF 2015 (COUNCIL BILL NO . 12, INTRODUCED BY COUNCIL MEMBER OLSON) AN ORDINANCE APPROVING AND AUTHORIZING A THREE YEAR INTERGOVERNMENTAL COOPERATION AGREEMENT BETWEEN ARAPAHOE COUNTY, COLORADO AND THE CITY OF ENGLEWOOD , COLORADO RELATING TO THE CONDUCT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP (HOME) PROGRAMS FOR PROGRAM GRANT YEARS 2016 THROUGH 2018. (c) Resolutions and Motions (i) RESOLUTION NO . 53 , SERIES OF 2015 A RESOLUTION FOR A SUPPLEMENTAL APPROPRIATION OF FUNDS TO COMPLETE THE RECREATION CENTER HVAC PROJECT. (ii) RESOLUTION NO . 54 , SERIES OF 2015 A RESOLUTION FOR A SUPPLEMENTAL APPROPRIATION OF FUNDS FOR A PROFESSIONAL SERVICES AGREEMENT FOR COMMUNITY BRANDING PROJECT. (iii) RESOLUTION NO . 55 , SERIES OF 2015 • A RESOLUTION ADOPTING THE APPROVAL OF A POLICY FOR THE NAMING OF CITY OF ENGLEWOOD PARKS AND RECREATION FACILITIES . (iv) THE PURCHASE OF A 2015 CHEVROLET CAPRICE FROM A DEALERSHIP THROUGH THE STATE OF COLORADO FLEET MANAGEMENT BID IN THE AMOUNT OF $31 ,163. Vote results: Motion carried . Ayes : Council Members Yates , Mccaslin, Wilson, Penn , Jefferson , O lson , Gillit Nays : None 10 . Public Hearing Item (a) COUNCIL MEMBER GILLIT MOVED, AND COUNCIL MEMBER WILSON SECONDED, TO OPEN THE PUBLIC HEARING TO GATHER INPUT ON COUNCIL BILL NO . 17, AUTHORIZING AMENDMENTS TO TITLE 16: UNIFIED DEVELOPMENT CODE AMENDING THE REGULATIONS CONCERNING ADMINISTRATIVE ADJUSTMENTS. Vote results: Ayes : Council Members Yates , Mccaslin , Wilson , Penn , Jefferson , Olson , Gill it Nays: None Motion carried and the Public Hearing opened . All test imony was given under oath . Senior Planner Neubecker presented background information regarding Council Bill No . 17 , authoriz ing • amendments to Title 16: Unified Development Code amending the regulations concerning administrative adjustments . Those providing public comment included : Matthew Casey , Laurett Barrentine, Tim Alberts, Elaine Hults and Steven Ward . Englewood City Council May 18, 2015 Page4 COUNCIL MEMBER GILLIT MOVED, AND COUNCIL MEMBER OLSON SECONDED, TO CLOSE THE PUBLIC HEARING TO GATHER INPUT ON COUNCIL BILL N0.17, AUTHORIZING AMENDMENTS TO TITLE 16: UNIFIED DEVELOPMENT CODE AMENDING THE REGULATIONS CONCERNING ADMINISTRATIVE ADJUSTMENTS. Vote results: Ayes : Council Members Yates, Mccaslin , W il son , Penn, Jefferson , Olson, Gillit Nays : None Motion carried and the Publ ic Hearing closed. 11 . Ordinances, Resolutions and Motions (a) Approval of Ord inances on First Reading (i ) Planner Kirk presented a recommendation from the Community Development Department to adopt a bill for an ordinance vacating The Broadway Planned Development. Staff further requests that Counc il set July 6 , 2015 as the Public Hearing date to gather public input on the proposed amendments. COUNCIL MEMBER GILLIT MOVED, AND COUNCIL MEMBER WILSON SECONDED, TO APPROVE AGENDA ITEM 11 (a) (i) -COUNCIL BILL NO. 23 SETTING JULY 6, 2015 AS THE PUBLIC HEARING DATE TO GATHER PUBLIC INPUT ON THE PROPOSED AMENDMENTS. COUNCIL BILL NO . 23 INTRODUCED BY COUNCIL MEMBER GILLIT • A BILL FOR AN ORDINANCE VACATING THE BROADWAY PLANNED DEVELOPMENT AND ZONING THE • AREA MU-R-3-B . Vote results: Motio n carried. Ayes : Council Members Yates , Mccaslin , Wilson , Penn , Jefferson , Olson , Gillit Nays : None (b) Approval of Ordinances on Second Reading (i) Counc il Bill No . 18 , authorizing an intergovernmental agreement with the City and County of Denver to provide Fire Protection and EMS Services . COUNCIL MEMBER OLSON MOVED, AND COUNCIL MEMBER YATES SECONDED, TO APPROVE AGENDA ITEM 11 (b) (i) -ORDINANCE NO. 20, SERIES OF 2015. ORDINANCE NO . 20 , SERIES OF 2015 (COUNCIL BILL NO. 18 , INTRODUCED BY COUNCIL MEMBER WILSON) AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY AND COUNTY OF DENVER AND THE CITY OF ENGLEWOOD , COLORADO TO PROVIDE FIRE AND AMBULANCE PROTECTION . Vote results: Motion carried . Ayes: Council Members Yates , Mccaslin , Wilson , Penn , Olson Nays : Council Members Jefferson, Gillit • • Englewood City Council May 18, 2015 Page 5 (ii) Council Bill No. 19, authorizing revisions to the Englewood Municipal Code to coordinate with the intergovernmental agreement with the City and County of Denver for Fire and EMS Services . COUNCIL MEMBER WILSON MOVED, AND COUNCIL MEMBER GILLIT SECONDED, TO APPROVE AGENDA ITEM 11 (b) (ii) -ORDINANCE NO. 21, SERIES OF 2015. ORDINANCE NO . 21, SERIES OF 2015 (COUNCIL BILL NO. 19, INTRODUCED BY COUNCIL MEMBER JEFFERSON) AN ORDINANCE TO REVISE THE ENGLEWOOD MUNICIPAL CODE 2000 TO COORDINATE WITH CITY COUNCIL'S DECISION TO CONTRACT WITH DENVER FOR FIRE AND AMBULANCE SERVICES IN THE CITY OF ENGLEWOOD, COLORADO. Vote results: Motion carried . Ayes : Council Members Yates, Mccaslin, Wilson, Penn, Jefferson, Olson, Gillit Nays: None (iii) Council Bill No . 20, reconc iling outstanding intergovernmental agreements, grants and contracts with various organizations to coordinate with the intergovernmental agreement with the City and County of Denver for Fire and EMS Services . COUNCIL MEMBER GILLIT MOVED, AND COUNCIL MEMBER WILSON SECONDED, TO APPROVE AGENDA ITEM 11 (b) (iii) -ORDINANCE NO. 22, SERIES OF 2015 . • ORDINANCE NO. 22, SERIES OF 2015 (COUNCIL BILL NO. 20, INTRODUCED BY COUNCIL MEMBER OLSON) AN ORDINANCE APPROVING, ADDRESSING PREVIOUS INTERGOVERNMENTAL AGREEMENTS, GRANTS, AND CONTRACTS DUE TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ENGLEWOOD AND THE CITY OF DENVER Vote results: Motion carried. Ayes : Council Members Yates , Mccaslin, Wilson, Penn , Jefferson, Olson , Gillit Nays: None (c) Resolutions and Motions (i) Manager Sack presented a recommendation from the Department of Parks and Recreation to approve a resolution authorizing naming the Belleview Park ballfield the "Jack Poole Field". COUNCIL MEMBER OLSON MOVED, AND COUNCIL MEMBER GILLIT SECONDED, TO APPROVE AGENDA ITEM 11 (c) (i) -RESOLUTION NO. 56, SERIES OF 2015. RESOLUTION NO . 56 , SERIES OF 2015 A RESOLUTION AUTHORIZING THE NAMING OF BELLEVIEW PARK BALLFIELD TO THE JACK POOLE FIELD . • Vote results: Motion carried . Ayes : Council Members Yates, Mccaslin, Wilson , Penn, Jefferson, Olson, Gillit Nays: None Englewood City Council May 18, 2015 Page 6 (ii) City Manager Keck and Communications Coordinator Hoffhines presented a recommendation from the City Manager's Office to approve, by motion, a professional services agreement for community branding/marketing initiative . Staff recommends awarding the contract to Slate Communications , in the amount of $51 ,450. COUNCIL MEMBER GILLIT MOVED, AND COUNCIL MEMBER WILSON SECONDED, TO APPROVE AGENDA ITEM 11 (c) (ii)-A PROFESSIONAL SERVICES AGREEMENT FOR COMMUNITY BRANDING/MARKETING INITIATIVE, AWARDING THE CONTRACT TO SLATE COMMUNICATIONS, IN THE AMOUNT OF $51,450. Vote results: Motion carried . Ayes : Council Members Yates , Mccaslin, Wilson , Penn , Olson , Gillit Nays : Council Member Jefferson (iii) Director Fonda and Manager Woo presented a recommendation from the Littleton/Englewood Wastewater Treatment Plant Supervisory Committee to approve , by motion , a contract for the Lighting Replacement Project at the Littleton/Englewood Wastewater Treatment Plant. Staff recommends awarding the contract to the lowest acceptable bidder, Colorado Lighting Inc., in the amount of $120 ,399 .93 . COUNCIL MEMBER OLSON MOVED , AND COUNCIL MEMBER WILSON SECONDED, TO APPROVE AGENDA ITEM 11 (c) (iii) -A CONTRACT FOR THE LIGHTING REPLACEMENT PROJECT AT THE LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT. STAFF RECOMMENDS AWARDING THE CONTRACT TO THE LOWEST ACCEPTABLE BIDDER, COLORADO LIGHTING INC., IN THE AMOUNT OF $120,399 .93. Vote results: Motion carried . Ayes : Nays : Council Members Yates , Mccaslin , Wilson , Penn , Jefferson , Olson, Gillit None (iv) Manager Hogan presented a recommendation from the Publ ic Works Department to approve, by motion , a construction contract for the Recreation Center HVAC replacement equipment. Staff recommends awarding the contract to the second lowest acceptable bidder, American Mechanical Services , in the amount of $856 ,516 [Contingent on approval of 9 c i]. COUNCIL MEMBER OLSON MOVED, AND COUNCIL MEMBER WILSON SECONDED, TO APPROVE AGENDA ITEM 11 (c) (iv) -A CONSTRUCTION CONTRACT WITH AMERICAN MECHANICAL SERVICES FOR THE RECREATION CENTER HVAC REPLACEMENT EQUIPMENT IN THE AMOUNT OF $667,426. Vote results: Motion carried . Ayes : Council Members Yates, Mccaslin , Wilson , Penn , Jefferson, Olson , Gillit Nays : None 12 . General Discussion (a) Mayor's Choice (i) Council discussed future Study Session topics. (b) Council Members ' Choice • • • .• • ( Englewood City Council May 18, 2015 Page 7 (i) An Arapahoe County Fair Sponsorship on July 23, 2015 was discussed. COUNCIL MEMBER GILLIT MOVED, AND COUNCIL MEMBER YATES SECONDED, TO APPROVE AGENDA ITEM 12 (b) (i) -AN ARAPAHOE COUNTY FAIR SPONSORSHIP OF $500 FOR THE BOOTS, NOT SUITS KICK-OFF DINNER ON JULY 23, 2015. Vote results: Motion carried. Ayes: Council Members Yates, Mccaslin, Wilson, Penn, Jefferson, Olson , Gillit Nays: None (ii) Registration for the Colorado Municipal League Conference in Breckinridge , Colorado from June 16-19 , 2015 was discussed . COUNCIL MEMBER OLSON MOVED, AND COUNCIL MEMBER GILLIT SECONDED, TO APPROVE AGENDA ITEM 12 (b) (ii) -ALL CONFERENCE COSTS (AS ESTIMATED IN THE COUNCIL PACKET) FOR COUNCIL MEMBERS GILLIT, JEFFERSON, MCCASLIN, OLSON AND YATES TO ATTEND THE COLORADO MUNICIPAL LEAGUE CONFERENCE IN BRECKINRIDGE, COLORADO FROM JUNE 16-19, 2015. Vote results: Motion carried . Ayes : Council Members Yates, Mccaslin, Wilson , Penn, Jefferson, Olson, Gillit Nays: None • 13. City Manager's Report City Manager Keck did not have any matters to bring before Council. 14 . City Attorney's Report City Attorney Brotzman did not have any matters to bring before Council. 15. Adjournment MAYOR PENN MOVED TO ADJOURN . The meeting adjourned at 9:58 p.m . •