The URL can be used to link to this page

Home My WebLink About2015-07-06 (Regular) Meeting Agenda Packet1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Roll Call. Agenda for the Regular Meeting of the Englewood City Council Monday, July 6, 2015 7:30 pm Englewood Civic Center -Council Chambers 1000 Englewood Parkway Englewood, CO 80110 5. Consideration of Minutes of Previous Session. a. Minutes from the Regular City Council Meeting of June 15, 2015. 6. Recognition of Scheduled Public Comment. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to five minutes.) a. Garnett Stewart, an Englewood resident, will be present to address Council regarding green vehicles. b. Leroy Cockrell, an Englewood resident, will be present to address Council regarding green vehicles. c. Barb Chumley, President of Englewood Unleashed, will be present to address Council regarding the Sprinkles and Biscuits Ice Cream Social. 7. Recognition of Unscheduled Public Comment. {This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to three minutes. Time for unscheduled public comment may be limited to 45 minutes, and if limited, shall be continued to General Discussion.) Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. Englewood City Council Agenda July 6, 2015 Page 2 Council Response to Public Comment. 8. Communications, Proclamations, and Appointments. a. A proclamation recognizing July 2015 as Parks and Recreation Month. b. A resolution appointing Kaitlin R. Baker to the Public Library Board . c. A resolution reappointing Doug Cohn to the Code Enforcement Advisory Committee. d. A resolution appointing Andrew Coonan to the Alliance for Commerce in Englewood Committee . e. A resolution appointing Joseph De Moor to the Malley Center Trust Fund Board. f. A resolution appointing Stacie Flynn as a voting alternate member to the Board of Adjustment and Appeals. g. A resolution appointing David Goddard to the Alliance for Commerce in Englewood. h. A resolution reappointing Paula Grimes to the Englewood Housing Authority. i. A resolution appointing Nicholas Hubbard as an alternate member to the Cultural Arts Commission. j. A resolution appointing Eri c James as an alternate member to the Transportation and Advisory Committee. k. A resolution reappointing James Jordan to the Code Enforcement Advisory Committee . I. A resolution reappointing Martha Kirkpatrick to the Cultural Arts Commission. m . A resolution appointing Kristen Kunz Martin to the Keep Englewood Beautiful Commission. n. A resolution reappointing Marta Mansbacher to the Parks and Recreation Committee. o. A resolution reappointing Amy Martinez to the Cultural Arts Commission. p . A resolution appointing Guy Mason to the Public Library Board. q. A resolution reappointing Chad Michels to the Alliance for Commerce in Englewood Committee. r. A resolution appointing Hannah Miles to the Public Library Board. s. A resolution appointing Ann Elizabeth Morris Cockrell to the Public Library Board . t. A resolution appointing Ben Rector to the Budget Advisory Committee. Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303 -762-2405) at least 48 hours in advance of when services are needed . Englewood City Council Agenda July 6, 2015 Page 3 u. A resolution appointing Emmet Reistroffer to the Liquor and Medical Marijuana Licensing Authority. v. A resolution appointing Drewis Ridley to the Liquor and Medical Marijuana Licensing Authority. w. A resolution appointing Lisa Ruiz to the Alliance for Commerce in Englewood Committee. x. A resolution appointing Kristin Skelton to the Cultural Arts Commission. y. A resolution appointing Kathryn A. Sturtevant to the Keep Englewood Beautiful Commission. z. A resolution reappointing Steve Ward to the Budget Advisory Committee. aa. Recommendation from the Municipal Court to approve a resolution authorizing the reappointment of Angela Schmitz as an Associate Judge. 9. Consent Agenda Items a. Approval of Ordinances on First Reading. i. Council Bill No. 27 -Recommendation from the Finance and Administrative Services Department to approve a bill for an ordinance making changes to the NonEmergency Employees Retirement Plan (NERP). Staff Source: Eric A. Keck, City Manager. ii. Council Bill No. 30 -Recommendation from the Election Commission/City Clerk 's Office to approve a bill for an ordinance authorizing an intergovernmental agreement with Arapahoe County for the November 3, 2015 Coordinated Election. Staff Source: Loucrishia A. Ellis, City Clerk/Election Commission Member. iii. Council Bill No. 31 -Recommendation from the City Clerk's Office to adopt a bill for an ordinance authorizing an intergovernmental agreement with Arapahoe County for installation of a mail ballot drop-off box along with video security surveillance recording system at the Englewood Civic Center. Staff Source: Loucrishia Ellis, City Clerk. b. Approval of Ordinances on Second Reading. i. Council Bill No. 24, authorizing an intergovernmental agreement with Arapahoe County for the acceptance and use of Open Space grant funding in the amount of $200, 100 for the Englewood Parks Gateway Enhancement Phase I. ii. Council Bill No. 25, authorizing an intergovernmental agreement with Arapahoe County for the acceptance and use of Open Space grant funding in the amount of $300,000 for the Englewood RiverRun Trailhead Phase I. iii. Emergency Council Bill No. 26, creating a moratorium on the establishment of new marijuana consumption establishments. c. Resolutions and Motions. Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. Englewood City Council Agenda July 6, 2015 Page 4 10. Public Hearing Items. i. A public hearing to gather input on Council Bill No. 23, vacating The Broadway Planned Development. 11. Ordinances , Resolutions and Motions. a. Approval of Ordinances on First Reading . i. Council Bill No. 28 -Recommendation from the Englewood Mclellan Reservoir Foundation to adopt a bill for an ordinance authorizing a ballot question on the November 2015 ballot seeking the approval of the requested lease /sale of property. Staff Source: Michael Flaherty, Deputy City Manager. ii. Council Bill No. 29 -Recommendation from the City Clerk's Office to adopt a bill for an ordinance authorizing a ballot question on changes to special election timeframe restrictions. Staff Source: Loucrishia Ellis, City Clerk. iii. Emergency Council Bill No. 32 -Recommendation from the Finance and Administrative Services Department to adopt a bill for an ordinance authorizing a certificate of participation refund for the Englewood Civic Center. Staff Source: Kevin Engels, Accounting Manager. b. Approval of Ordinances on Second Reading . c. Resolutions and Motions. i. Recommendation from the Englewood Mclellan Reservoir Foundation to approve a resolution supporting negotiations with the Shea Properties, d .b .a. Central Park at Highlands Ranch , for lease of approximately 37 .9 acres designated as Highlands Ranch Planning Area 81(PA81) owned by Englewood Mclellan Reservoir Foundation. Staff Source: Michael Flaherty, Deputy City Manager/ Englewood Mclellan Reservoir Foundation. ii. Recommendation from the Human Resources Department to approve a resolution authorizing the Collective Bargaining Agreement with the Englewood Employee Association for 2016-2017. Staff Source: Vincent Vega, Human Resources Manager. iii. Recommendation from the Parks and Recreation Department to approve, by motion , a contract for sealing and overlay of Romans Park tennis courts and Cushing, Jason , Centennial, Romans and Bates-Logan Parks basketball courts. Staff further recommends awarding the contract to All Seasons Tennis Courts, the lowest acceptable bidder, in the amount of $49,222. Staff Source: Dave Lee, Open Space Manager. iv. Recommendation from the Parks and Recreation Department to approve, by motion, the purchase of a Thomas Bus . Staff further recommends purchasing the vehicle through Transwest Truck Sales in the amount of $126,490. Staff Source: Joe Sack, Recreation Services Manager and Pat White, Fleet Manager. Please note : If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762 -2405) at least 48 hours in advance of when services are needed. Englewood City Council Agenda July 6, 2015 Page 5 v. Recommendation from the Public Works Department to approve, by motion, a contract for a lubrication system installation for the fleet shop. Staff recommends awarding the contract to Kubat Equipment & Services, the lowest acceptable bidder, in the amount of $69,202.85. Staff Source: Pat White, Fleet Manager. 12. General Discussion. a. Mayor's Choice. b. Council Members ' Choice. 13. City Manager's Report. 14. City Attorney's Report. 15 . Adjournment. Please note: If you have a disability and need auxiliary aids or services , please notify the City of Englewood (3 03 -762 -2405) at least 48 hours in advance of when services are needed . City Council Meeting July 6, 20 1 5 Dear Mayor Penn and fellow Council members, My name is Leroy Cockrell , and I reside at 3675 S. Cherokee Stree t here in Englewood. I would like to speak to you a bout the idea of r eb ran di ng o urselves a s a "Green Community" that is concerned about our environ me n t a l impact on our planet. My wife and I have owned three diffe rent convent ion a l hybr id a utomobiles s ince 2002, and in 2011 we decided we wanted to put our m oney wh er~outh is a n d b uy a "Plug-In" hybrid when we found one we co u ld support to move the bar u p a level. We bought our Chevy Volt over 4 years a go, and we have dri v e n it about 20,000 miles using a total of 36 ga llons of gasoline in 4 years. That a mounts to about 9 gallons of gasoline a year. We use our Prius hybri d that gets abou t 40 mpg on long e r trips, and we use the Volt around town and on sho r t t r ips like to Fort Colli ns or to Monument to watch our granddaughter play volleyball. However, if we wa nted to use the Volt on longer trips too, we could do that if we ju s t buy ga s w h e n we ca n't charge the battery. The first 40 -50 miles are on the battery and t hen we b uy ga s until we can plug in and cha r ge. The volt gets about 40 mpg us ing gasoli n e o n ly. On electricity only, we can go about 40 miles on $1.50 . The only th ing that make s the wheels go around is the electric motor, and the gasoli n e generator only gen e rates electricity for the system to keep the car moving u nder electr ic power. I would like to talk about Hybr id vehicles because ma ny p eo p le do no t truly understand the technology and use the terms loosely. In t:kC s imple terms, a Hybri d vehicle is one with more than one power source. Most Hybri d s tod a y combi n e a gasoline powered engine with an electric motor through some kind of a synergistic device that stand between the two and he lps t h em work together. Ga soline e ng ines have low torque at slow speeds but they have goo d torque at high speed a nd the ability to maintain a desirable speed over a lo n g pe r iod o f t ime as long a s they have fuel. Electric motors have high torque at low speeds, but they run out of e nergy in short time periods. Combin ing the two make s goo d sense as they can comp li ment each other and increase efficiency of the vehicle. Normal common hybrid vehicles do NOT require infrastructu r e investments to recharge them as they charge as you drive them, a nd the r e is n o place on th e vehicle to plug them in or otherwise charge their batteries. On the other hand, plug-in hybrids like the Chevy Volt can be recharged by plugging them into level 1 chargers (110-Volt Power), 220-Vo lt 30 amp level 2 ch a rge stat ions or Lev el 3 fast charge stations that charge at higher amperage like maybe 50 amps. The higher the current for the charge stations as measured in amps, t he fas t er the batteri e s can be recharged. However, anything that operates above standard 1 1 0-volt cha rgers t h a t normally operate at 7 a m p s or 12 amps requires special chargers as infra struct ure. 1 The refo r e, t hey require ca pital expen di t u r es to buy the speci a l chargers and budget ap p ro va ls. The Ch evy Volt is un iqu e in that it has an on-board gasoline powered generator that kee ps the ca r going when the u sefu l charge in t he battery has been depleted thus e li m in ating "Range Anxiety." However, the on-board generator does NOT r echarge t he ba t tery. One must plug into a power source as listed a b ove to recharge the batt ery. Ty Dic ally this happens ov er ni ght in the garage. Th e exception is re ge ne r a ted p ower generated w he n the ve hi cle is traveling "down hill" when t he e lectric m otor is convert ed ""O a ge n era tor electronically a nd adds electricity to the battery fo r both typ ic a l an d pl u g-in hybrid s . If we consider Chevy vo lts that can use 110-v olt p o we r to rech arge over night for example, there would be no issue for sp ecial ch arge r s if there a re enough 110-volt 15 amp plugs fo r the number of Volts in t h e flee t. If r echarge statio ns at leve l 2: o r higher are requ ired because faster ch a r gi ng is r e q uire d, t h e n additio n al infras t ructure would be required. In that case I wo uld t h ink council a pproval of ex penditures fo r the additional chargers would be a bu dget iss u 2 s imila r to i ns ta lling a CNG fueling station. However, the cost would probably be less for a n e lec tric sys t em as compa red to a CNG system. I wo ul d li ke to s uggest t h a t we for m an ad-h oc committee t o study the alternat ive fu els is sue and ge t r e ali s tic costs fo r the -alternatives u nder consideration as we have di sc uss ed . We defi nitely need t o get RFP's for alternative powered vehicles as well as exp ec ted mai ntenance d ifferen ces an d infrastructure requirements to support t h e alternativ e ve hicl e s . We n eed knowledgeable people t o get realistic cost esti mates a n d seriously look at: t he alternatives before making a firm decision that ma kes a long-term commi tm e n t lik e th e r equest ed E85 bus with a life of about 9 - 10 years. Th is t a ke s time and effo r t th a t we ne ed to be willing to commit if we rea lly w ant to make the effort to change t h e paradigm and decrease costs by using a lte rn a t iv e power fo r ve h icles. I recommend tha t knowledgeable citizen input would b e val ua ble t o the com m ittee in m a king a good decision~and it is suggested that the comm ittee be compr ised of ci t ize n s that can work with Pu blic Works to help them s e e t h e o p p ortunit ies fo r a greener fl e e t. l sincerely hope we can make a difference t ogeth e r . Tha nk y ou a ll for t h is o p po r tu n ity t o speak to you on this important subject. 2 PUBLIC COMMENT ROSTER AGENDA ITEM 7 UNSCHEDULED PUBLIC COMMENT July 6, 2015 PLEASE LIMIT YOUR PRESENTATION TO THREE MINUTES PLEASE PRINT NAME ADDRESS TOPIC ~ 1 .lruHetf ~.a,~ 11&~ 6 . P.-WJ ~ ea__ ~ {_ «ss (,Z/) dr~ l Q_--/-K om, Q/hy ;)'6':J & s Li rJCo !bL ~cdQS -lcq9{j fl!; vCfW!IllJ ~ Y~J ~ U,11 p ug' I s-. fYt.4-A._1 tiAs'; e=:'E·r: ·t £.FD · [ • l-e -e.tl S 0-A' C . · & \e ~~he. c) 3G>< s: S .~~'-Q.;~ ~o trD ~~ ,------· Doug Cohn compiled this information for the City Council Meeting 303-762-8873 Properties owned by EEF 7-6-15 1000 Englewood Pkwy City Hall Arapahoe County Assessor's Office records show these other properties are owned by, the EEF . r<..t· w i ~e~~ A'O c.a-rn'.es g'f rop-e~i~> W v · 800 Englewood pkwy EEF owns land, WRI the buildings 901 W. Hampden Wri owns a small piece, EEF the rest 3435 s. Inca WRI owns the business ground, EEF the rest 901 W. Hampden EEF owns it all 705 W Hampden EEF owns land, WRI the buildings 551 W Hampden EEF owns land, WRI the buildings 699 W Hampden EEF owns it all Unaddressed area just east of 699 EEF owns it all Question: Is the City getting any rent from all that property and sales tax from the businesses on our ground? ~pJ> {c:rrf? ~(b~ Vlt?l-#%=-d~~-m.R&A6 ·tuj~~/'~ Dear Mayor Penn and fellow council members, My name is Ann Morris Cockrell. I live in Englewood at 3~)75 S. Cherokee Street. I was privileged to attend the Government "Fleet E>~pe> 8t Conference" where many vehicles, trucks & heavy equipment, were displayed that were all gree,n--that is they· used alternative sources of power such as hybrid and all E~l ectric. I understand that a 28 passenger bus is being considered or might be approved tonight that uses E85 gasoline (85% gasoline with 15% ethanol). There wa1s a 28 passc~nger diE~sel, and there was also also a hybrid bu:s on display for nearly the same price as the E85 gasoline bus that is bein~J «:onsidered by Englewood. Before a final decision is made that could block the chance~ to gel green in this area for maybe 9 to 10 y1ears. I am suggesting th is is an opportunity to go gre~en in IEnglewcmd with a vehicle that will use l1~ss ·fuel anid !have;! loWE!r mairiitenance costs. Perhaps the city could BENl" a bus 1for a whilE~ (or even up to one year) while this issue is studied as to the best bus to purchase. Thank you for this opportunity to speak with yc,u c1n thus important topic that I feel is important foir our commun ity. • • ~ Ba PROCLAMATION this country, including the City of Englewood, Colorado; and WHEREAS, our parks and recreation are vitally important to establishing and maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and environmental well-being of a community and region; and WHEREAS, parks and recreation programs build healthy, active communities that aid in the prevention of chronic disease, provide therapeutic recreation services for those who are mentally or physically disabled, and also improve the mental and emotional health of all citizens; and WHEREAS, parks and recreation programs increase a community's economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and WHEREAS, parks and recreation areas are fundamental to the environmental well-being of our community; and WHEREAS, parks and natural recreation areas improve water quality, protect groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative buffers to development, and produce habitat for wildlife; and WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and the outdoors; and WHEREAS, the U.S. House of Representatives has designated July as Parks and Recreation Month. NOW THEREFORE, I, Randy P . Penn, Mayor of the City of Englewood, Colorado, hereby proclaim the month of July, 2015, as NATIONAL RECREATION AND PARKS MONTH in the City of Englewood, Colorado. I call upon Englewood parks and recreation supporters to join in recognizing the importance of our nation's parks and recreation facilities, to recognize the employees and volunteers and to learn more about how to support the places that bring our communities a higher quality oflife, safer places to play and healthy alternatives through recreation programming for everyone. I urge the citizens of Englewood to enjoy what their community has to offer by taking part in their favorite sports, and visiting the outdoors. GIVEN under my hand and seal this 6th day of July, 2015. Randy P. Penn, Mayor • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING KAITLIN BAKER TO THE PUBLIC LIBRARY BOARD FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS , the Englewood Public Library Board prepares and recommends to City Council a master plan for the development and maintenance of the City library system as well as policy issues; and WHEREAS , there is a v acancy on the Englewood Public Library Board; and WHEREAS , Kaitlin Baker has applied to serve as a member of the Englewood Public Library Board; and WHEREAS , the Englewood City Council desires to appoint Kaitlin Baker to the Englewood Public Library Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Kaitlin Baker is hereby appointed to the Englewood Public Library Board. Kaitlin Baker's term will be effective immediately and will expire February 1, 2017. ADOPTED AND APPROVED this 6th day of July, 2015 . ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis , City Clerk 8b • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION REAPPOINTING DOUG COHN TO THE CODE ENFORCEMENT ADVISORY COMMITTEE FOR THE CITY OF ENGLEWOOD, COLORADO . WHEREAS, the Englewood Code Enforcement Advisory Committee was established by the Englewood City Council with the passage of Ordinance No. 71, Series of 1997; and WHEREAS, the Code Enforcement Advisory Committee is an advisory committee focused on the activities and services of code enforcement and regulatory processes of the neighborhood services of the Englewood Police Department; and WHEREAS, the Code Enforcement Advisory Committee makes recommendations to City Council and to the City Manager or his designee for improvements relating to neighborhood services in the City; and WHEREAS, Doug Cohn has served as a member of the Englewood Code Enforcement Advisory Committee; and WHEREAS, Doug Cohn's term expired on July 1, 2015; and WHEREAS, the Englewood City Council desires to reappoint Doug Cohn to another term. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Doug Cohn is hereby reappointed to the Englewood Code Enforcement Advisory Committee. Doug Cohn's term will be effective immediately and will expire July 1, 2017. ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado , hereby certify the above is a true copy of Resolution No . __ , Series of 2015 . Loucrishia A. Ellis , City Clerk Be • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING ANDREW COONAN TO THE ALLIANCE FOR COMMERCE IN ENGLEWOOD COMMITTEE (ACE) FOR THE CITY OF ENGLEWOOD , COLORADO . WHEREAS , the Alliance For Commerce In Englewood Committee was established by the Englewood City Council with the passage of Ordinance No . 5, Series of 2001; and WHEREAS , the Alliance For Commerce In Englewood Committee advises the Englewood City Council, focusing on the creation of an environment in which existing business can thrive and new business can prosper; and WHEREAS , there is a vacancy on the Alliance for Commerce in Englewood Committee; and WHEREAS , Andrew Coonan has applied to serve as a member of Alliance for Commerce In Englewood Committee; and WHEREAS , the Englewood City Council desires to appoint Andrew Coonan to Alliance for Commerce In Englewood Committee; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT : Section 1. Andrew Coonan is hereby appointed to Alliance for Commerce In Englewood Committee. Andrew Coonan 's term will be effective immediately and will expire July 1, 2018 . ADOPTED AND APPROVED this 6th day of July, 2015 . ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis , City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis , City Clerk 8d • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING JOSEPH DEMOOR TO THE MALLEY CENTER TRUST FUND BOARD FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Malley Center Trust Fund was established for the use and benefit of the Englewood Senior Citizen Recreation Center known as the Elsie Malley Centennial Center; and WHEREAS, the Trustees recommend to the City Council appropriations from the Trust Fund for the use and benefit of the Elsie Malley Centennial Center; and WHEREAS, there is a vacancy on the Malley Center Trust Fund Board; and WHEREAS, Joseph DeMoor has applied to serve as a member of the Malley Center Trust Fund Board; and WHEREAS, the Englewood City Council desires to appoint Joseph DeMoor to the Malley Center Trust Fund Board; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Joseph DeMoor is hereby appointed to the Malley Center Trust Fund Board. Joseph DeMoor's term will be effective immediately and will expire February 1, 2016 . ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk Be • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING STACIE FLYNN AS AN ALTERNATE VOTING MEMBER TO THE BOARD OF ADJUSTMENT AND APPEALS FOR THE CITY OF ENGLEWOOD . WHEREAS, Stacie Flynn has graciously offered to serve on the City of Englewood's boards and commissions; and WHEREAS, currently there are no vacancies on the boards and commissions; and WHEREAS, the Englewood City Council desires to appoint Stacie Flynn as alternate member to the Board of Adjustment and Appeals; and WHEREAS, City Council has requested staff to send this alternate member packets for the Board she will be serving on so that she can maintain an understanding of the current issues and rules; and WHEREAS, because of the necessity of having a quorum for this quasi-judicial board and the super majority voting requirement when a regular member is absent, the alternate for this Board may participate in the hearing and vote on the case heard; and WHEREAS, while the alternate will only vote at the meetings where a regular member is absent, she is nevertheless requested to attend as many meetings as possible to get a feel for the membership and issues; and WHEREAS, Council wishes to express its gratitude for the volunteerism and service that this individual wishes to bestow upon the City; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Stacie Flynn is hereby appointed as an alternate voting member of the Englewood Board of Adjustment and Appeals who may vote if another member of the Board is absent. Stacie Flynn's term will be effective immediately. ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No . __ , Series of 2015 . Loucrishia A. Ellis, City Clerk 8f • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING DAVID GODDARD TO THE ALLIANCE FOR COMMERCE IN ENGLEWOOD COMMITTEE (ACE) FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Alliance For Commerce In Englewood Committee was established by the Englewood City Council with the passage of Ordinance No. 5, Series of 2001; and WHEREAS, the Alliance For Commerce In Englewood Committee advises the Englewood City Council, focusing on the creation of an environment in which existing business can thrive and new business can prosper; and WHEREAS, there is a vacancy on the Alliance for Commerce in Englewood Committee; and WHEREAS, David Goddard has applied to serve as a member of Alliance for Commerce In Englewood Committee; and WHEREAS, the Englewood City Council desires to appoint David Goddard to Alliance for Commerce In Englewood Committee; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. David Goddard is hereby appointed to Alliance for Commerce In Englewood Committee. David Goddard's term will be effective immediately and will expire July 1, 2018. ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8g RESOLUTION NO. • SERIES OF 2015 • • A RESOLUTION RECOMMENDING PAULA GRIMES FOR REAPPOINTMENT TO THE HOUSING AUTHORITY FOR THE CITY OF ENGLEWOOD, COLORADO . WHEREAS , the Housing Authority has a commitment to provide housing to low and moderate income families within the City of Englewood; and WHEREAS , Paula Grimes has served as a member of the Englewood Housing Authority; and WHEREAS, Paula Grimes has offered to serve and has applied for reappointment to the Englewood Housing Authority for another term; and WHEREAS, the Mayor desires to reappoint Paula Grimes to the Englewood Housing Authority for a term expiring July 1, 2020 ; and WHEREAS, the Englewood City Council supports the Mayor's appointment and wishes to express its gratitude for the volunteerism and service that this individual wishes to bestow upon the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Paula Grimes is hereby reappointed to the Housing Authority for the City of Englewood, Colorado . Paula Grimes' term will be effective immediately and will expire July 1, 2020. ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis , City Clerk for the City of Englewood, Colorado , hereby certify the above is a true copy of Resolution No . __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8h • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING NICHOLAS HUBBARD AS AN ALTERNATE MEMBER TO THE CULTURAL ARTS COMMISSION FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood Cultural Arts Commission was established by the Englewood City Council with the passage of Ordinance No. 5, Series of 1996; and WHEREAS, Nicholas Hubbard has graciously offered to serve on the City of Englewood's boards and commissions; and WHEREAS, the Englewood City Council desires to appoint Nicholas Hubbard as an alternate member to the Englewood Cultural Arts Commission; and WHEREAS, City Council has requested staff to send this alternate member packets for the Commission he will be serving on so that he can maintain an understanding of the current issues and rules; and WHEREAS, Council wishes to express its gratitude for the volunteerism and service that this individual wishes to bestow upon the City; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The Englewood City Council hereby appoints Nicholas Skelton as an alternate member of the Englewood Cultural Arts Commission. ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8i • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING ERIC JAMES AS AN ALTERNATE MEMBER TO THE TRANSPORTATION ADVISORY COMMITTEE FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood Transportation Advisory Committee has been established as an advisory committee focused on transportation issues in the City of Englewood and shall seek to promote close cooperation between the City, individuals, businesses, institutions and agencies concerned with transportation related activities; and WHEREAS, Eric James has graciously offered to serve on the City of Englewood's boards and commissions; and WHEREAS, currently there are no vacancies on the boards and commissions; and WHEREAS, the Englewood City Council desires to appoint Eric James as alternate member to the Transportation Advisory Committee; and WHEREAS, City Council has requested staff to send this alternate member packets for the Board he will be serving on so that he can maintain an understanding of the current issues and rules; and WHEREAS, while the alternate will not be able to vote at the meetings, he is nevertheless requested to attend as many meetings as possible to get a feel for the membership and issues; and WHEREAS, Council wishes to express its gratitude for the volunteerism and service that this individual wishes to bestow upon the City; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The Englewood City Council hereby appoints Eric James as an alternate member of the Englewood Transportation Advisory Committee. ADOPTED MTI APPROVED this 6th day of July, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015 . Loucrishia A. Ellis, City Clerk 8j • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION REAPPOINTING JAMES JORDAN TO THE CODE ENFORCEMENT ADVISORY COMMITTEE FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood Code Enforcement Advisory Committee was established by the Englewood City Council with the passage of Ordinance No. 71, Series of 1997; and WHEREAS, the Code Enforcement Advisory Committee is an advisory committee focused on the activities and services of code enforcement and regulatory processes of the neighborhood services of the Englewood Police Department; and WHEREAS, the Code Enforcement Advisory Committee makes recommendations to City Council and to the City Manager or his designee for improvements relating to neighborhood services in the City; and WHEREAS, James Jordan has served as a member of the Englewood Code Enforcement Advisory Committee; and WHEREAS, James Jordan's term expired on July 1, 2015; and WHEREAS, the Englewood City Council desires to reappoint James Jordan to another term . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. James Jordan is hereby reappointed to the Englewood Code Enforcement Advisory Committee. James Jordan's term will be effective immediately and will expire July 1, 2017. ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8k • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION REAPPOINTING MARTHA KIRKPATRICK TO THE CULTURAL ARTS COMMISSION FOR THE CITY OF ENGLEWOOD, COLORADO . WHEREAS, the Englewood Cultural Arts Commission was established by the Englewood City Council with the passage of Ordinance No. 5, Series of 1996; and WHEREAS, the purpose of the Cultural Arts Commission is to provide planning for the development of cultural arts activities and to implement an Arts Plan; and WHEREAS, Martha Kirkpatrick has served as a member of the Englewood Cultural Arts Commission; and WHEREAS, Martha Kirkpatrick's term expired July 1, 2015; and WHEREAS , Martha Kirkpatrick has offered to serve and has applied for reappointment to the Englewood Cultural Arts Commission; and WHEREAS, the Englewood City Council desires to reappoint Martha Kirkpatrick to the Englewood Cultural Arts Commission for another term; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COLORADO, THAT: Section 1. Martha Kirkpatrick is hereby reappointed to the Englewood Cultural Arts Commission. Martha Kirkpatrick's term will be effective immediately and will expire July 1, 2018. ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado , hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk 81 • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING KRISTIN KUNZ MARTIN TO KEEP ENGLEWOOD BEAUTIFUL COMMISSION FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Keep Englewood Beautiful Commission has been created to advise the City Council on all matters pertaining to environmental protection and neighborhood beautification; and WHEREAS, there is a vacancy on the Keep Englewood Beautiful Commission; and WHEREAS, Kristin Kunz Martin has applied to serve as a member of the Keep Englewood Beautiful Commission; and WHEREAS, the Englewood City Council desires to appoint Kristin Kunz Martin to the Keep Englewood Beautiful Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Kristin Kunz Martin is hereby appointed to the Keep Englewood Beautiful Commission for the City of Englewood, Colorado. Kristin Kunz Martin's term will be effective immediately and will expire February 1, 2016 . ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8m • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION REAPPOINTING MARTA MANSBACHER AS A YOUTH MEMBER OF THE PARKS AND RECREATION COMMISSION FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood Parks and Recreation Commission was established to advise City Council in all matters pertaining to recreation; and WHEREAS, Marta Mansbacher is a current member of the Englewood Parks and Recreation Commission; and WHEREAS, Marta Mansbacher's current term expired July 1, 2015; and WHEREAS, Marta Mansbacher has offered to serve and has applied for reappointment to the Englewood Parks and Recreation Commission; and WHEREAS, the Englewood City Council applauds the volunteerism of this Englewood youth and desires to reappoint Marta Mansbacher to the Englewood Parks and Recreation Commission; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Marta Mansbacher is hereby reappointed as a youth member to the Parks and Recreation Commission. Marta Mansbacher's term will be effective immediately and will expire July 1, 2016. ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No . __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8n • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION REAPPOINTING AMY MARTINEZ TO THE CULTURAL ARTS COMMISSION FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood Cultural Arts Commission was established by the Englewood City Council with the passage of Ordinance No. 5, Series of 1996; and WHEREAS, the purpose of the Cultural Arts Commission is to provide planning for the development of cultural arts activities and to implement an Arts Plan; and WHEREAS, Amy Martinez has served as a member of the Englewood Cultural Arts Commission; and WHEREAS, Amy Martinez's term expired July 1, 2015; and WHEREAS, Amy Martinez has offered to serve and has applied for reappointment to the Englewood Cultural Arts Commission; and WHEREAS , the Englewood City Council desires to reappoint Amy Martinez to the Englewood Cultural Arts Commission for another term; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Amy Martinez is hereby reappointed to the Englewood Cultural Arts Commission. Amy Martinez's term will be effective immediately and will expire July 1, 2018. ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk 80 RESOLUTION NO. • SERIES OF 2015 • • A RESOLUTION APPOINTING GUY MASON TO THE PUBLIC LIBRARY BOARD FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood Public Library Board prepares and recommends to City Council a master plan for the development and maintenance of the City library system as well as policy issues; and WHEREAS, there is a vacancy on the Englewood Public Library Board; and WHEREAS, Guy Mason has applied to serve as a member of the Englewood Public Library Board; and WHEREAS , the Englewood City Council desires to appoint Guy Mason to the Englewood Public Library Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Guy Mason is hereby appointed to the Englewood Public Library Board. Guy Mason's term will be effective immediately and will expire February 1, 2018 . ADOPTED AND APPROVED this 6th day of July, 2015 . ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis , City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8p RESOLUTION NO. • SERIES OF 2015 • • A RESOLUTION REAPPOINTING CHAD MICHELS TO THE ALLIANCE FOR COMMERCE IN ENGLEWOOD (ACE) COMMITTEE FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Alliance For Commerce In Englewood Committee was established by the Englewood City Council with the passage of Ordinance No. 5, Series of 2001; and WHEREAS, the Alliance For Commerce In Englewood Committee advises the Englewood City Council, focusing on the creation of an environment in which existing business can thrive and new business can prosper; and WHEREAS, Chad Michels is a current member of Alliance For Commerce In Englewood Committee; and WHEREAS, Chad Michels' term expired July 1, 2015; and WHEREAS, Chad Michels has offered to serve and has applied for reappointment to the Alliance For Commerce In Englewood Committee; and WHEREAS, the Englewood City Council desires to reappoint Chad Michels to the Alliance for Commerce in Englewood Committee; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Chad Michels is hereby reappointed to Alliance For Commerce in Englewood Committee. Chad Michels' term will be effective immediately and will expire July 1, 2018. ADOPTED AND APPROVED this 6th day of July, 2015 . ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No . __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8q • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING HANNAH MILES TO THE PUBLIC LIBRARY BOARD FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood Public Library Board prepares and recommends to City Council a master plan for the development and maintenance of the City library system as well as policy issues; and WHEREAS, there is a vacancy on the Englewood Public Library Board; and WHEREAS, Hannah Miles has applied to serve as a member of the Englewood Public Library Board; and WHEREAS , the Englewood City Council desires to appoint Hannah Miles to the Englewood Public Library Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Hannah Miles is hereby appointed to the Englewood Public Library Board. Hannah Miles term will be effective immediately and will expire February 1, 2019 . ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8 r • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING ANN ELIZABETH MORRIS COCKRELL TO THE PUBLIC LIBRARY BOARD FOR THE CITY OF ENGLEWOOD, COLORADO . WHEREAS , the Englewood Public Library Board prepares and recommends to City Council a master plan for the development and maintenance of the City library system as well as policy issues; and WHEREAS , there is a vacancy on the Englewood Public Library Board; and WHEREAS, Ann Elizabeth Morris Cockrell has applied to serve as a member of the Englewood Public Library Board; and WHEREAS , the Englewood City Council desires to appoint Ann Elizabeth Morris Cockrell to the Englewood Public Library Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Ann Elizabeth Morris Cockrell is hereby appointed to the Englewood Public Library Board. Ann Elizabeth 's Morris Cockrell's term will be effectiv e immediately and will expire February 1, 2016 . ADOPTED AND APPROVED this 6th day of July, 2015 . ATTEST : Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis , City Clerk for the City of Englewood, Colorado , hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis , City Clerk 8s • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING BEN RECTOR AS A MEMBER OF THE BUDGET ADVISORY COMMITTEE FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood Budget Advisory Committee was established by the Englewood City Council with the passage of Ordinance No. 16, Series 2013; and WHEREAS, the City's finances and budget activities are important to the very essence of the City of Englewood's community; and WHEREAS, the City Council recognizes the importance of citizen involvement in setting the scope of the budget activities in the City; and WHEREAS, Ben Rector has applied for appointment to the Englewood Budget Advisory Committee; and WHEREAS, there is a vacancy on the Englewood Budget Advisory Committee; and WHEREAS, the Englewood City Council desires to appoint Ben Rector to the Englewood Budget Advisory Committee; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. Ben Rector is hereby appointed to the Englewood Budget Advisory Committee. Ben Rector's term will be effective immediately and will expire July 1, 2018. ADOPTED AND APPROVED this 6th day ofJuly, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8t • • • RESOLUTION NO. SERIES OF 2015 A RESOLUTION APPOINTING EMMETT REISTROFFER TO THE ENGLEWOOD LOCAL LIQUOR AND MEDICAL MARIJUANA LICENSING AUTHORITY FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood Local Liquor and Medical Marijuana Licensing Authority has been created and has all powers of the local licensing authority as set forth by the State of Colorado to grant or refuse licenses for the sale at retail of malt, vinous or spirituous liquors and fermented malt beverages, to conduct investigations as required by law, and to suspend or revoke such licenses for cause in the manner provided by law; and WHEREAS, the Local Liquor and Medical Marijuana Licensing Authority shall grant or refuse local licenses for the cultivation, manufacture, distribution, and sale of Medical Marijuana; to conduct investigations as required by law; suspend, fine, restrict , or revoke such licenses; and Emmett Reistroff er desires to serve the City and has applied for appointment to the Englewood Local Liquor and Medical Marijuana Licensing Authority; and WHEREAS, there is a vacancy on the Englewood Local Liquor and Medical Marijuana Licensing Authority; and WHEREAS, the Englewood City Council desires to appoint Emmett Reistroffer to the Englewood Local Liquor and Medical Marijuana Licensing Authority; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Emmett Reistroff er is hereby appointed to the Englewood Local Liquor and Medical Marijuana Licensing Authority. Emmett Reistroffer's term will be effective immediately and will expire July 1, 2016 . ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No . __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8u • • • RESOLUTION NO. SERIES OF 2015 A RESOLUTION APPOINTING DREVVIS RIDLEY TO THE ENGLEWOOD LOCAL LIQUOR AND MEDICAL MARIWANA LICENSING AUTHORITY FOR THE CITY OF ENGLEWOOD, COLORADO . WHEREAS, the Englewood Local Liquor and Medical Marijuana Licensing Authority has been created and has all powers of the local licensing authority as set forth by the State of Colorado to grant or refuse licenses for the sale at retail of malt, vinous or spirituous liquors and fermented malt beverages, to conduct investigations as required by law, and to suspend or revoke such licenses for cause in the manner provided by law; and WHEREAS, the Local Liquor and Medical Marijuana Licensing Authority shall grant or refuse local licenses for the cultivation, manufacture, distribution, and sale of Medical Marijuana; to conduct investigations as required by law; suspend, fine, restrict , or revoke such licenses; and Emmett Reistroff er desires to serve the City and has applied for appointment to the Englewood Local Liquor and Medical Marijuana Licensing Authority; and WHEREAS, there is a vacancy on the Englewood Local Liquor and Medical Marijuana Licensing Authority; and WHEREAS, the Englewood City Council desires to appoint Drevvis Ridley to the Englewood Local Liquor and Medical Marijuana Licensing Authority; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Drevvis Ridley is hereby appointed to the Englewood Local Liquor and Medical Marijuana Licensing Authority . Drevvis Ridley's term will be effective immediately and will expire July 1, 2018. ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No . __ , Series of 2015. Loucrishia A. Ellis, City Clerk 8v • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING LISA RUIZ TO THE ALLIANCE FOR COMMERCE IN ENGLEWOOD COMMITTEE (ACE) FOR THE CITY OF ENGLEWOOD , COLORADO . WHEREAS, the Alliance For Commerce In Englewood Committee was established by the Englewood City Council with the passage of Ordinance No . 5, Series of 2001 ; and WHEREAS , the Alliance For Commerce In Englewood Committee advises the Englewood City Council, focusing on the creation of an environment in which existing business can thriv e and new business can prosper; and WHEREAS, there is a vacancy on the Alliance for Commerce in Englewood Committee; and WHEREAS , Lisa Ruiz has applied to serve as a member of Alliance for Commerce In Englewood Committee; and WHEREAS, the Englewood City Council desires to appoint Lisa Ruiz to Alliance for Commerce In Englewood Committee; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COLORADO, THAT: Section 1. Lisa Ruiz is hereby appointed to Alliance for Commerce In Englewood Committee . Lisa Ruiz's term will be effective immediately and will expire July 1, 2018. ADOPTED AND APPROVED this 6t11 day of July, 2015 . ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A . Ellis , City Clerk for the City of Englewood, Colorado , hereby certify the above is a true copy of Resolution No. __ , Series of 2015 . Loucrishia A. Ellis, City Clerk 8w • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING KRISTIN SKELTON AS A MEMBER OF THE CULTURAL ARTS COMMISSION FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood Cultural Arts Commission was established by the Englewood City Council with the passage of Ordinance No . 5, Series of 1996; and WHEREAS, the purpose of the Cultural Arts Commission is to provide planning for the development of cultural arts activities and to implement an Arts Plan; and WHEREAS, there is a vacancy on the Englewood Cultural Arts Commission; and WHEREAS, Kristin Skelton has graciously applied for appointment to the Englewood Cultural Arts Commission; and WHEREAS, Kristin Skelton was previously named as an alternate member of the Cultural Arts Commission; and WHEREAS, the Englewood City Council desires to appoint Kristin Skelton to the Englewood Cultural Arts Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Kristin Skelton is hereby appointed to the Cultural Arts Commission for the City of Englewood, Colorado. Kristin Skelton's term will become effective immediately and expiring July 1, 2017. ADOPTED AND APPROVED this 6th day of July, 2015 . ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk Bx • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION APPOINTING KATHRYN STURTEVANT TO KEEP ENGLEWOOD BEAUTIFUL COMMISSION FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Keep Englewood Beautiful Commission has been created to advise the City Council on all matters pertaining to environmental protection and neighborhood beautification; and WHEREAS, there is a vacancy on the Keep Englewood Beautiful Commission; and WHEREAS, Kathryn Sturtevant has applied to serve as a member of the Keep Englewood Beautiful Commission; and WHEREAS, the Englewood City Council desires to appoint Kathryn Sturtevant to the Keep Englewood Beautiful Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Kathryn Sturtevant is hereby appointed to the Keep Englewood Beautiful Commission for the City of Englewood, Colorado . Kathryn Sturtevant's term will be effective immediately and will expire February 1, 2017 . ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No . __ , Series of 2015. Loucrishia A. Ellis, City Clerk Sy • RESOLUTION NO. SERIES OF 2015 A RESOLUTION REAPPOINTING STEVE WARD TO THE BUDGET ADVISORY COMMITTEE FOR THE CITY OF ENGLEWOOD, COLORADO . WHEREAS , the Englewood Budget Advisory Committee was established by the Englewood City Council with the passage of Ordinance No . 16 , Series 2013 ; and WHEREAS, the City's finances and budget activities are important to the very essence of the City of Englewood 's community; and WHEREAS, the City Council recognizes the importance of citizen involvement in setting the scope of the budget activities in the City; and WHEREAS, Steve Ward is a current member of the Englewood Budget Advisory Committee ; and WHEREAS, Steve Ward 's term expired July 1, 2015; and WHEREAS, Steve Ward has offered to serve and has applied for reappointment to the Budget Advisory Committee; and WHEREAS, the Englewood City Council desires to reappoint Steve Ward to the Englewood Budget Advisory Committee. • NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF • ENGLEWOOD, COLORADO, AS FOLLOWS : Section 1. Steve Ward is hereby reappointed to the Englewood Budget Advisory Committee . Steve Ward's term will be effective immediately and will expire July 1, 2018. ADOPTED AND APPROVED this 6th day of July, 2015 . ATTEST: Randy P . Penn, Mayor Loucrishia A. Ellis , City Clerk I, Loucrishia A. Ellis , City Clerk for the City of Englewood, Colorado , hereby certify the above is a true copy of Resolution No . __ , Series of 2015 . Loucrishia A. Ellis , City Clerk 8z • • • RESOLUTION NO . SERIES OF 2015 A RESOLUTION FOR THE REAPPOINTMENT OF ANGELA SCHMITZ, AS ASSOCIATE MUNICIPAL JUDGE FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, pursuant to Article IX, Part II, Section 68, of the Englewood Home Rule Charter, "Council may appoint one or more associate judges, who shall sit at such times and upon such causes as shall be determined by the presiding municipal judge;" and WHEREAS, Associate Judges are appointed for four year staggered terms; and WHEREAS, Angela Schmitz's prior term expired June 19, 2015; and WHEREAS, Judge Vincent Atencio requests the Council reappoint Angela Schmitz to another four year term as an Associate Judge for the City of Englewood; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Angela Schmitz, shall be and hereby is reappointed as Associate Municipal Judge in and for the City of Englewood, Colorado, for a term commencing July 6, 2015 and expiring July 5, 2019 . ADOPTED AND APPROVED this 6th day of July, 2015 . ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015 . Loucrishia A. Ellis, City Clerk 8 aa • • • COUNCIL COMMUNICATION Date: Agenda Item: Subject: July 6, 2015 9 a i Bill for an Ordinance adopting amendments to the City of Englewood NonEmergency Retirement Plan (NERP) Document Initiated By: Staff Source: City of Englewood, Finance and Administrative Eric Keck, City Manager Services Department COUNCIL GOAL AND PREVIOUS COUNCIL ACTION The City Council and staff has not discussed the changes incorporated in the attached bill for an ordinance. Council has consistently updated to the Plan to insure it complies with Internal Revenue Service (IRS) requirements. RECOMMENDED ACTION Staff recommends City Council approve a bill for an ordinance authorizing required changes to the NERP Plan Document. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED This bill for ordinance does not substantially change the current level of pension benefits for the NERP participants. The bill for an ordinance makes changes required by the Internal Revenue Service (IRS). The Plan document is amended to comply with standards necessary for the IRS Letter of Determination. The amendment has no impact on retiree benefits. FINANCIAL IMPACT There is no financial impact to the NERP. LIST OF ATTACHMENTS Proposed Bill for Ordinance . • • • ORDINANCE NO. SERIES OF 2015 BY AUTHORITY COUNCIL BILL NO. 27 INTRODUCED BY COUNCIL MEMBER ------- A BILL FOR AN ORDINANCE AMENDING TITLE 3, CHAPTER 4, SECTION 16, SUBSECTION 3, OF THE ENGLEWOOD MUNICIPAL CODE 2000, ENTITLED "CITY OF ENGLEWOOD NONEMERGENCY EMPLOYEES RETIREMENT PLAN AND TRUST AS AMENDED AND RESTATED EFFECTIVE DECEMBER 31, 2012". WHEREAS, the City Council has consistently updated the NonEmergency Retirement Plan (NERP) to insure it complies with Internal Revenue Service (IRS) requirements; and WHEREAS, the proposed ordinance does not substantially change the current level of pension benefits for the NonEmergency Employees Retirement Plan participants; and WHEREAS, the proposed ordinance makes changes required by the Internal Revenue Service (IRS) in order to comply with standards necessary for the IRS Letter of Determination; and WHEREAS, the NonEmergency Employees Retirement Board voted unanimously to support the amendments. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 3, Chapter 4, Section 16, Subsection 3, of the Englewood Municipal Code 2000 to read as follows: CITY OF ENGLEWOOD NONEMERGENCY EMPLOYEES RETIREMENT PLAN AND TRUST AS AMENDED AND RESTATED EFFECTIVE DECEMBER 31, 2012* 3-4-16: Limitations . 3-4-16-3: Annual Benefit and Contribution Limits. The Plan incorporates by reference the requirements of Code Section 415 and final regulations interpreting Code Section 415, as applicable to this governmental retirement plan. The cost-of- living increase of Code Section 415( d) shall continue to apply to increase the dollar benefit limit of Code Section 415(b) after the Member's severance from employment. The limitation on contributions of Code Section 415( c) shall apply to Member contributions that are made to the DROP account, as described in Section 3-4-7-8(1). The limitation year is the calendar year . 1 Solely for purnoses of applying Code Section 415(c) limits. compensation is defined as wages within the meaning of Code Section 3401 Ca). plus amounts that would be included in wages but for an • election under Code Section 125(a). 132(0(3), 402(e)(3). 402(h)(l)(B), 402Ck) or 457(b). all as described in Treas. Reg. Section 1.415(c)-2. Section 2. Safety Clauses . The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Englewood, that it is promulgated for the health, safety, and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Section 3. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the application thereof to any person or circumstances shall for any reason be adjudged by a court of competent jurisdiction invalid, such judgment shall not affect, impair or invalidate the remainder ofthis Ordinance or it application to other persons or circumstances. Section 4. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of such inconsistency or conflict. Section 5. Effect of repeal or modification. The repeal or modification of any provision of the Code of the City of Englewood by this Ordinance shall not release, extinguish, alter, modify, or change in whole or in part any penalty, forfeiture, or liability, either civil or criminal, which shall have been incurred under such provision, and each provision shall be treated and held as still remaining in force for the purposes of sustaining any and all proper actions, suits, proceedings, and prosecutions for the enforcement of the penalty, forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or order which can or may be rendered, entered, or made in such actions , suits, proceedings, or prosecutions. Section 6. Penalty. The Penalty Provision of Section 1-4-1 EMC shall apply to each and every violation of this Ordinance. Introduced, read in full, and passed on first reading on the 6th day of July, 2015. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 9th day of July, 2015. Published as a Bill for an Ordinance on the City's official website beginning on the 8th day of July, 2015 for thirty (30) days. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk 2 • • • • • I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on first reading on the 6th day of July, 2015. Loucrishia A. Ellis 3 • COUNCIL COMMUNICATION Date Agenda Item Subject July 6, 2015 9 a ii Intergovernmental Agreement with Arapahoe County for Coordinated Election Serv ices INITIATED BY STAFF SOURCE Election Commission /City Clerk's Office Loucrishia A Ellis , City Clerk/Election Commission Member COUNCIL GOAL AND PREVIOUS COUNCIL ACTION The City of Engle w ood has participated with Arapahoe County in conducting coordinated elections for every City of Englewood General Municipal Election since 1993 . RECOMMENDED ACTION The Election Commission recommends approv al , by ordinance, an intergov ernmental agreement between the City of Englewood and Arapahoe County for the November 3, 201 5 Coordinated Election . Because of State Legislation and the Taxpayer's Bill of Rights (TABOR) amendment approved by the voters in 1992, coordinated elections are to be conducted throughout the State by County Clerks . Arapahoe • County has advised the City of Englewood it will be conducting a Mail Ballot Election on November 3, 2015 . The County has the capability of coordinating this election and including the City of Englewood . • The Election Commission agrees that it is in the best interest of the electors of Englewood to conduct future elections jointly with the other political entities within the County. In order to participate in the 2015 Coordinated Election , the City of Englewood must enter into an intergovernmental agreement with Arapahoe County. Staff has reviewed the proposed intergovernmental agreement and concurs with the Commission's recommendation . FINANCIAL IMPACT Since costs are based on several variables, e.g . the number of registered electors in the City of Englewood at the time of the election , the number of ballot questions, the number of entities participating in the election , the financial impact is onl y an estimate. Based on the known facts , the cost of the 2015 Municipal Election has been budgeted at $25 ,000.00. The County has provided an estimate of our final cost. However, we are not forwarding a TABOR issue to the ballot and their estimate is based on the number of participating coordinating entities and /or State they anticipate, which is subject to change . LIST OF ATTACHMENTS Proposed Bill for an Ordinance • • • ORDINANCE NO. SERIES OF 2015 BY AUTHORITY COUNCIL BILL NO. 30 INTRODUCED BY COUNCIL MEMBER~~~~~~ A BILL FOR AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN ARAPAHOE COUNTY CLERK AND RECORDER AND THE CITY OF ENGLEWOOD, COLORADO, TO CONDUCT A COORDINATED ELECTION ON NOVEMBER 3, 2015. WHEREAS, pursuant to the Uniform Election Code of 1992 (Articles 1to13 of Title 1, C .R.S.) as amended, governmental entities are encouraged to cooperate and consolidate elections in order to reduce taxpayer expenses; and WHEREAS, the City of Englewood has participated with Arapahoe County in conducting coordinated elections since 1993 ; and WHEREAS, Arapahoe County and the City of Englewood have determined that it is in the best interest of the taxpayers and the electors to conduct a Coordinated Election on November 3, 2015;and WHEREAS, the City shall provide the Coordinated Election Official with a copy of the ordinance stating that the City has adopted the exclusive use of Title 1 of the Colorado Election Code and that the City will participate in the Coordinated Election in accordance with the terms and conditions of this Agreement; and WHEREAS , the ordinance shall further authorize the presiding officer of the City or other designated person to execute this Agreement ; and WHEREAS, Arapahoe County and the City of Englewood desire to set forth their respective responsibilities for the Coordinated Election pursuant to the Intergovernmental Agreement. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The Intergovernmental Agreement for Coordinated Election is attached hereto as "Exhibit A". The Intergovernmental Agreement for Coordinated Election is hereby accepted and approved by the Englewood City Council. Section 2. The Mayor is authorized to sign said Agreement for and on behalf of the City of Englewood. Introduced, read in full, and passed on first reading on the 6th day of July, 2015 . 1 Published by Title as a Bill for an Ordinance in the City's official newspaper on the 9th day of July, 2015. Published as a Bill for an Ordinance on the City's official website beginning on the 8th day of July, 2015 for thirty (30) days. Randy P. Penn, Mayor ATTEST: Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on first reading on the 6th day of July, 2015. Loucrishia A. Ellis 2 • • • • • • INTERGOVERNMENTAL AGREEMENT BETWEEN ARAPAHOE COUNTY CLERK AND RECORDER AND CITY OF ENGLEWOOD REGARDING THE CONDUCT AND ADMINISTRATION OF THE Arapahoe County Elections IGA NOVEMBER 3, 2015 COORDINATED ELECTION PREPARED BY: MATT CRANE ARAPAHOE COUNTY CLERK AND RECORDER 5334 S. PRINCE STREET LITTLETON, COLORADO 80120 303-795-4239 Page 1 E x H I B I T A THIS AGREEMENT is made by and between the Board of County Commissioners of the County of Arapahoe, State of Colorado, on behalf of the Arapahoe County Clerk and Recorder (hereinafter referred to as the "County") and City of Englewood (hereinafter referred to as the "Jurisdiction") (hereinafter collectively referred to as the "Parties"); and WHEREAS, pursuant to the Uniform Election Code of 1992 (Articles 1 to 13 of Title 1, C.R.S.) as amended, governmental entities are encouraged to cooperate and consolidate elections in order to reduce taxpayer expenses; and WHEREAS, pursuant to section 1-7-116, C.R.S. if more than one jurisdiction holds an election on the same day in November and the eligible electors for each such election are the same or the boundaries overlap, the County Clerk and Recorder is the coordinated election official and, pursuant to section 1-5-401, C.R.S. shall conduct the elections on behalf of all jurisdictions whose elections are part of the coordinated election utilizing the mail ballot procedures set forth in article 7. 5 of title 1; and WHEREAS, the County and Jurisdiction have determined that section 1-7-116, C.R.S. applies and it is in the best interest of the taxpayers and the electors to enter into this Agreement to conduct a Coordinated Election on November 3, 2015; and WHEREAS, such agreements are authorized by State law. NOW, THEREFORE, for and in consideration of the promises herein contained, the sufficiency of which is hereby acknowledged, the Parties hereto agree as follows: This election shall be conducted as a Coordinated Election in accordance with the Uniform Election Code of 1992 (Articles 1-13 of Title 1, C.R. S.). The election participants will execute agreements with Arapahoe County for this purpose and may include municipalities, school districts, and special districts within the Arapahoe County limits and the State of Colorado. The Arapahoe County Clerk and Recorder shall be designated as the Coordinated Election Official (hereinafter "CEO") and the Jurisdiction hereby identifies Loucrishia Ellis as its Designated Election Official (hereafter "DEO). FURTHER, the Parties agree as follows: SECTION I. PURPOSE AND GENERAL MATIERS 1.01 DEFINITIONS: Arapahoe County Elections IGA Page 2 • • • • • • A. "Address Library Report" means the address report from the Secretary of State voter registration system (hereinafter "SCORE") which defines street addresses and precincts within the jurisdiction. B. "Coordinated Election Official" (hereinafter "CEO") shall mean the County Clerk and Recorder who shall act as the "coordinated election official," as defined within the Code and Rules and, as such, shall conduct the election for the Jurisdiction for all matters in the Code and the Rules which require action by the CEO. C. "Colorado Election Code" or "Code" means any part of the Uniform Election Code of 1992, (Articles 1-13 of Title 1, C.R. S.) or any other Title of C.R. S governing participating Jurisdiction's election matters, as well as the Colorado Constitution, and the State of Colorado Secretary of State (SOS) Rules. D. "Coordinated Election" means an election where more than one jurisdiction with overlapping boundaries or the same electors holds an election on the same day and the eligible electors are all registered electors, and the County Clerk is the Coordinated Election Official for the jurisdictions. E. "Contact Officer" means the individual who shall act as the primary liaison or contact between the Jurisdiction and the County Clerk. The Contact Officer shall be that person under the authority of the County Clerk who will have primary responsibility for the coordination of the election for the Jurisdiction and the procedures to be completed by the County Clerk hereunder. F. "Designated Election Official" (hereinafter "DEO") means the individual who shall be identified by the Jurisdiction to act as the primary liaison between the Jurisdiction and the Contact Officer and who will have primary responsibility for the conduct of election procedures to be handled by the Jurisdiction hereunder. To the extent that the Code requires that an Election Official of the Jurisdiction conduct a task, the DEO shall conduct same. G. "General Election" means the election held on the Tuesday succeeding the first Monday of November in each even-numbered year. H. "IGA" or "Agreement" means this Intergovernmental Agreement between the County and the Jurisdiction for election coordination . Arapahoe County Elections IGA Page 3 I. "Jurisdiction" means a political subdivision as defined in§ 1-7.5-116, C.R.S. and referenced in the Code and, in this Agreement, is interpreted to refer to [Coordinating Entity Name]. J. "Mail Ballot Packet" means the packet of information provided by the CEO to eligible electors in the mail ballot election. The packet includes the ballot, instructions for completing the ballot, a secrecy envelope, and a return envelope. § 1-7.5-103(5), C.R.S. K. "Post Election Audit" means such audit as set forth substantially in the Colorado Election Code. L. "Precinct" means an area with established boundaries within a jurisdiction used to establish election districts. M. "Proposed Jurisdiction" means a jurisdiction which may be formed pursuant to this election which is not yet identified by a tax authority code in the County Assessor database. When the context of this Agreement so requires, a Proposed Jurisdiction will simply be referred to as a Jurisdiction. N. "Regular Biennial School Election" means the election held on the first Tuesday in November of each odd-numbered year. 0. "SOS" means State of Colorado Secretary of State. P. "SOS Election Calendar" means the most recent election calendar as published on the SOS website located at www.sos.state.co.us and attached hereto as Attachment B and incorporated herein by this reference. 1.02 JOINT RESPONSIBILITIES A. All parties shall familiarize themselves with all statutory and regulatory requirements impacting coordinated elections and TABOR notices if required. B. Nothing herein shall be deemed or construed to relieve the CEO or the Jurisdiction from their official responsibilities for the conduct of the election. Arapahoe County Elections IGA Page 4 • • • • • • C. All parties shall adhere to all applicable provisions of the Colorado Election Code which are necessary or appropriate to the performance of the above duties, as well as to the time guidelines schedule as attached hereto as these relate to the election. D. All parties shall enforce all provisions of the Fair Campaign Practices Act as they may apply to the conduct of the election. 1.03 JURISDICTIONAL LIMITATION A. The Jurisdiction encompasses territory within Arapahoe County. This Agreement shall be construed to apply only to that portion of the Jurisdiction within Arapahoe County. B. Where the Jurisdiction is entirely contained within Arapahoe County, the CEO has authority in setting ballot order and number. When the Jurisdiction is split among more than one county, the Jurisdiction agrees to coordinate with the CEO prior to agreeing upon ballot order or numbering. SECTION II. COUNTY I JURISDICTION RESPONSIBILITIES The County and the Jurisdiction shall each perform their respective duties and/or functions within the context of this Agreement: 2.01 THE COUNTY SHALL PERFORM THE FOLLOWING TASKS IN RELATION TO SAID ELECTION: A. Give assistance and information to the DEO of the Jurisdiction on any matter related to elections to ensure the smooth and efficient operation of the election (such information shall not include legal advice). B. Designate a Contact Officer with the specific duty of assisting with the election of the Jurisdiction (such oversight shall not preclude such Contact Officer from assisting with the elections of other jurisdictions or from performance of other tasks as delegated by the CEO). C. Adhere to all applicable provisions of the Colorado Election Code that are necessary or appropriate to the performance of the above duties . Arapahoe County Elections IGA Page 5 D. Use the Address Library Report and any documents provided regarding annexation, inclusion and or exclusion, to identify eligible electors within the Jurisdiction. a. Provide the Jurisdiction with an Address Library Report which defines Jurisdictional boundaries in terms of residential street ranges based on County Assessor data. b. County will verify errors, omissions, and/or corrections identified by the Jurisdiction against County Assessor data, and where appropriate, modify street ranges to accurately define the eligible electors within the Jurisdiction. E. Deliver a proposed election plan to the Secretary of State no later than 90 days prior to the Election. F. Contract for Mail Ballot Packets with a vendor acceptable to the CEO and remit payment directly to the vendor. G. Lay out the text of the official ballots in a format that complies with the Code. (See also Section 1.03 (B) herein). H. Provide ballot printing layouts and text for proofreading and signature approval by the Jurisdiction prior to final ballot printing. I. Mail the ballot packets as required by the Code. J. Make available a certified list of registered voters on or before the deadline as set forth within Attachment B. K. Appoint, instruct, oversee, and administer the payment of the judges of the election. L. Coordinate, instruct, and oversee the Canvass Board. M. Prepare and run the required Logic and Accuracy test deck, along with a test deck provided by the Jurisdiction. Arapahoe County Elections IGA Page 6 • • • • • • N. If applicable, provide daily business day pick-up of the sealed ballot container(s) containing voted ballots from all assigned locations. Provide replacement sealed empty ballot container(s). 0. Publish and post the required legal notices pursuant to § 1-5-205(1) and § 1-7. 5- 107(2.5)(a)(I), C.R.S. Notice shall be published for the Jurisdiction's ballot issues, ballot questions, and/or candidates on or before the deadline as set forth within Attachment B. P. CEO will refer members of the public and press to the DEO regarding specific questions about candidates or ballot questions. Q. Provide the necessary electronic voting tabulation equipment, personnel properly trained in electronic tabulating equipment, programming of the vote tabulating equipment, and the facility to conduct the ballot tabulation. R. Establish and maintain mail ballot drop-off locations and designate and operate Voter Service and Polling Centers as required by and in conformance with the Colorado Election Code . S. Maintain a list of names and precinct numbers of eligible electors together with the date on which the mail ballot was sent and the date on which the mail ballot was returned or cast. T. Conduct and oversee the process of counting the ballots and reporting the results by Jurisdiction. U. Conduct a recount of the ballots where the final ballot tabulation results are close enough to require a recount by law, or if not required by statute, upon the request of the Jurisdiction, for any reason. In either scenario, the cost of the recount will be charged to the Jurisdiction. If more than one Jurisdiction is involved in the recount, the cost will be pro-rated among the participating Jurisdictions equally. V. Provide unofficial results of the election on election night by telephone or electronic transmittal upon request. W. In conjunction with the Jurisdiction, prepare and run the required Post Election Audit before certifying election results . Arapahoe County Elections IGA Page 7 X. Conduct a canvass of the votes and certify the results of the Jurisdiction's election within the time required by law and forthwith provide the Jurisdiction with a copy of all election statements and certificates which are to be created under the Code. Y. Submit to the Jurisdiction an itemized invoice for all expenses incurred under this Agreement. Within sixty (60) days from the date of receipt of such invoice, the Jurisdiction shall remit to the County the total payment. Z. Keep a careful and accurate accounting of time, supplies, printing costs and salaries attributable to the County's administration of the election for the Jurisdiction. The Jurisdiction's proportional share of actual costs shall be based on County expenditures relative to the Election. AA. Store all election records as required by the Code in such a manner that they may be accessed by the Jurisdiction, if necessary, to resolve any challenges or other legal questions that might arise regarding the election. 2.02 THE JURISDICTION SHALL PERFORM THE FOLLOWING TASKS IN RELATION TO SAID ELECTION AND TABOR NOTICE (IF REQUIRED): A. DEO shall familiarize themselves with all statutory and regulatory requirements impacting the Jurisdiction. B. Identify a DEO to act as liaison between the Jurisdiction and the CEO. C. Identify immediately to CEO if Jurisdiction is shared by any additional county. Procedures will be followed as per SOS Rule 4.2 to determine controlling county for purpose of setting up shared races, issues, and questions in coordinated elections. (See Section 1.03 (B) herein). D. The Jurisdiction shall provide the CEO with a copy of the ordinance or resolution stating that the Jurisdiction has adopted the exclusive use of Title 1 of the Colorado Election Code and that the Jurisdiction will participate in the Coordinated Election in accordance with the terms and conditions of this Agreement. The ordinance or resolution shall further authorize the presiding officer of the Jurisdiction or other designated person to execute this Agreement. E. The Jurisdiction confirms that it has sufficient funds available and appropriated in its approved budget to pay its prorated election expenses for this Coordinated Election. See Attachment A. Arapahoe County Elections IGA Page 8 • • • • • • F. The IGA must be returned to the CEO with all signatures executed on or before the deadline as set forth within Attachment B in order to enter into an intergovernmental agreement, per the Code. G. Use the Address Library Report provided by the County to identify eligible electors within the Jurisdiction. In order for the CEO to provide correct ballots to electors, the information contained in the Address Library Report must be accurate. If the street list information and/or certification are not provided by the date specified in Attachment C, the Jurisdiction may not participate in this Coordinated Election. H. Identify any errors, omissions, and/or corrections to the street ranges used to define Jurisdictional boundaries, in writing eighty (80) days prior to Election Day . I. Provide CEO certification of the accuracy of the Address Library Report including any changes, additions, or deletions to be made to the street ranges and return with signed IGA on or before the deadline as set forth within Attachment B. J. A Proposed Jurisdiction, not already identified by a tax authority code in the County Assessor's records, will provide the CEO's office with a certified legal description, map, and a street list, identifying the street ranges for all streets within the Proposed Jurisdiction on or before eighty (80) days prior to Election Day. In the event residential addresses are not available, the Proposed Jurisdiction agrees to provide a list of the land parcel numbers that are within the boundaries of the Proposed Jurisdiction. K. Provide CEO certification of any annexations, inclusions, and/or exclusions, to the Jurisdiction, including all supporting documents, on or before eighty (80) days prior to Election Day. L. Review all petition information and verify the information against the registration records, and, where applicable, the county assessor's records as per§ 1-4-908, C.R.S . After review, the DEO shall notify the candidate of the number of valid signatures and whether the petition appears to be sufficient or insufficient. Upon determining that the petition is sufficient and after the time for protest has passed, the DEO shall certify the candidate to the ballot and, if the election is a Coordinated Election, so notify the CEO. M. Jurisdiction is strongly encouraged to write initiatives in plain, non-technical language, worded with simplicity and clarity in compliance with all statutory requirements as per§ 1-40-105(1 ), C.R.S . Arapahoe County Elections IGA Page 9 N. Respond to inquiries as follows: The CEO shall respond to all correspondence and calls within its expertise relating to election procedures. The DEO shall refer correspondence and calls relating to election procedures, and which are outside of the DEC's expertise, to the Contact Officer for response. The CEO and Contact Officer shall ref er correspondence and calls concerning the substance of the ballot issues or the operations of the Jurisdiction to the DEO or a person designated by the Jurisdiction to respond to correspondence and calls, which person the DEO shall identify and designate at least forty-five (45) days prior to the election. The DEO and/or the person so designated by the DEO shall respond to correspondence and calls within a reasonable time after being notified of the same by the CEO. 0. Determine the ballot title and text. Certify, if applicable, the candidate, the list of ballot issues and/or ballot questions electronically (with receipt confirmed by the County Election Department) in a plain text format on or before the deadline as set forth within Attachment B. The ballot content must be certified in the order in which it will appear on the ballot. The certified list of candidates (order determined by lot drawing, or if applicable, city/town charter), ballot issues, and/or ballot questions shall be final and the CEO will not be responsible for making any changes after the certification, except those prescribed by statute. Due to limitations in the voting software, the CEO will not accept text that includes, but is not limited to, bold, italic, underline, bullets, tables, strikethrough or indentations. All caps are reserved for TABOR issues only per the Code. a. The Jurisdiction shall defend and resolve at its sole expense all challenges relative to the candidates, ballot issues and/or ballot questions as certified to the County for inclusion on the ballot. P. Jurisdiction is to provide the phonetic pronunciation of each candidate's name to assist with the preparation of the audio ballot at the time ballot content is certified to the County. This information shall be left in a voice message recording at (303) 734-5365 and shall include the candidate name, jurisdiction and title of office. Candidate information must be provided by the date specified in Attachment C. Q. Jurisdiction must indicate whether question(s) are a referred measure or an initiative from a citizen petition. The Jurisdiction understands and agrees that any ballot content submitted to the CEO after the ballot content has been certified, may result in its candidates, issues, or questions not being on the ballot for the election. R. Within one business day of receipt, proofread the layout and the text of the Jurisdiction's portion of the official ballots and TABOR notice (if applicable) and provide written notice (electronic format) of acceptance before the printing of the ballots and TABOR notice (if applicable). Arapahoe County Elections IGA Page 10 • • • • • • S. Prepare, hand-count, and deliver to the CEO, the required test deck of ballots for testing the electronic vote counting equipment by the date specified. T. For elections where owning property in the Jurisdiction is a requirement for voting in the election, utilize the online inquiry terminal to access the State of Colorado and Arapahoe County voter registration records to confirm voter registration and verify "property ownership" information. U. Provide the CEO with an initial and supplemental certified list of "property owners" (if applicable) eligible to vote in the election, as determined by the Jurisdiction, who: a. Own property within the Jurisdiction, appear on the State of Colorado list of registered voters, reside at an address as shown, that is not within the boundaries of Arapahoe County ("Out of County" property owners); or, b. Own property within the Jurisdiction, appear on the Arapahoe County list of registered voters, reside at an address that may not match the property address as shown on the County Assessor's list, but is within the boundaries of Arapahoe County ("In County" property owners) . c. The lists shall be submitted as an electronic copy. The electronic copy shall be submitted to the CEO using Microsoft Excel format. The spreadsheet shall contain no more than one (1) eligible elector's name per line. Each line shall consist of the following separated fields: eligible elector's voter identification number (if applicable), last name, first name, middle name, mailing address, city, state, zip, parcel number, phone number, if available, and Arapahoe County precinct number, if applicable. V. Publish and post any required legal notices for the Jurisdiction's candidates, ballot issues and/or ballot questions, other than the notice required by§ 1-5-205, C.R.S. A copy of such published legal notice shall be submitted to the County for its records. W. Notify the CEO within twenty-four hours of the completion of the final ballot tabulation whether a recount is required or desired. The Jurisdiction shall reimburse the County for the full cost of the recount. If other Jurisdictions are included in the recount the cost of the recount will be pro-rated among the participating Jurisdictions as per§ 1-10.5-101, C.R.S. X. Within sixty (60) days from the date of receipt of an invoice relating to the Jurisdiction's prorated share of costs for the printing and mailing of ballots, TABOR Arapahoe County Elections IGA Page 11 Notice (if required), and all other election expenses, the Jurisdiction shall remit to the County the total payment. Y. Pay any additional or unique election costs resulting from Jurisdiction delays and/or special preparations or cancellations relating to the Jurisdiction's participation in the Coordinated Election. 2.03 TABOR A. If the election includes a ballot question and/or issue governed by Colorado Constitution, Article X, Section 20, ("TABOR"), the County shall perform the following tasks in relation to the TABOR Notice: a. Certify the complete number of registered electors and/or household addresses with one or more active registered voters, within the Arapahoe County portion of the Jurisdiction in accordance with the dates in Attachment B. b. Determine the "least cost" method for mailing the TABOR Notice package. Nothing herein shall preclude the County from sending the TABOR Notice or Notice package to persons other than electors of the Jurisdiction if such transmittal arises from the County's efforts to mail the TABOR Notice package at the "least cost." c. Include the text, and provide a proof as written and in the order submitted, in accordance with the TABOR requirements for the TABOR Notice. Coordinate and mail the TABOR Notice package in the time frame as required by law. d. Keep a careful and accurate accounting of time, supplies, printing costs and salaries attributable to the County's TABOR Notice services for the Jurisdiction. The Jurisdiction's proportional share of actual costs shall be based on the County's total expenditures relative to the TABOR Notice. B. If the election includes a ballot question and/or issue governed by Colorado Constitution, Article X, Section 20, ("TABOR"), the Jurisdiction shall perform the following tasks in relation to the TABOR Notice: a. Publish all required legal notices for the Jurisdiction's ballot questions/ballot issues, other than the notice that is required by § 1-5-205, C.R.S. that is published no later than 10 days before the election, which covers all pertinent Arapahoe County Elections IGA Page 12 • • • • • • 3.01 information required by statute. A copy of such published legal notice shall be submitted to the County for its records. b. Comply with the provisions of the Uniform Election Code of 1992 (Articles 1-13 of Title 1, C.R.S.), and the time guidelines schedule, as these relate to the election in the Jurisdiction, unless superseded by other legal authority. c. Receive petition representative's written summary of comments relating to ballot issues/ballot questions. d. The Jurisdiction shall certify a final and exact text and summary of comments concerning its ballot issues and/or ballot questions, along with the required fiscal information to the County, on portable data storage device or email (with receipt confirmed by the Election Department) in Microsoft Word and with a paper copy, within one business day of receipt, for inclusion in the TABOR Notice mailing as required by Section 20 of Article X of the Colorado Constitution. The process of receiving written comments relating to ballot issues/ballot questions and summarizing such comments, as required by Section 20 of Article X of the Colorado Constitution, is the sole responsibility of the Jurisdiction. The certified text, summary of comments and fiscal information shall be final and the County will not be responsible for making any changes after the certification. e. The Jurisdiction shall defend and resolve, at its sole expense, all challenges relative to the TABOR Notices certified to the County for inclusion in the TABOR Notice package for its election. SECTION 111. CANCELLATION OF ELECTIONS CANCELLATION OF ELECTION BY THE JURISDICTION. A. In the event that the Jurisdiction resolves not to hold the election, then notice of such resolution shall be provided to the CEO immediately. The Jurisdiction shall be liable for the f ult actual costs of the activities of the CEO relating to the election incurred both before and after the CEO's receipt of such notice. The Jurisdiction shall provide and post notice by publication as defined in the Code. In the event that the Jurisdiction resolves not to hold the election after the last day for the DEO to certify the ballot order and content to the CEO (see Attachment B), the text provided by the Jurisdiction cannot be removed from the ballot and/or the Ballot Issue notice (TABOR Notice) . Arapahoe County Elections IGA Page 13 SECTION IV. MISCELLANEOUS 4.01 NOTICES. A. Any and all notices required to be given by this Agreement are deemed to have been received and to be effective: (1) three days after they have been mailed by certified mail, return receipt requested; (2) immediately upon hand delivery; or (3) immediately upon receipt of confirmation that an email or fax was received; to the address of a Party as set forth below or to such Party or addresses as may hereafter be designated in writing: To County: To Jurisdiction: 4.02 TERM OF AGREEMENT. Matt Crane Arapahoe County Clerk and Recorder Elections Department 5334 S. Prince St. Littleton, Colorado 80120 Fax: (303) 794-4625 mcrane@arapahoegov .com Loucrishia Ellis City Clerk 1000 Englewood Parkway Englewood, CO 80110 Fax: (303) 783-6896 Email: lellis@englewoodgov.org A. The term of this Agreement shall continue until all statutory requirements concerning the conduct of the election and the creation, printing, and distribution of the TABOR Notice, if needed, are fulfilled. 4.03 AMENDMENT. A. This Agreement may be amended only in writing, and following the same formality as the execution of the initial Agreement. 4.04 INTEGRATION. Arapahoe County Elections IGA Page 14 • • • • A. The Parties acknowledge that this Agreement constitutes the sole and entire Agreement between them relating to the subject matter hereof and that no Party is relying upon any oral representation made by another Party or employee, agent or officer of that Party . 4.05 CONFLICT OF AGREEMENT WITH LAW, IMPAIRMENT. A. In the event that any provision in this Agreement conflicts with the Code or other statute, this Agreement shall be modified to conform to such law . No resolution of either party to this Agreement shall impair the rights of the CEO or the Jurisdiction hereunder without the consent of the other party to this Agreement. 4.06 TIME OF ESSENCE. A. Time is of the essence for this Agreement. The time requirements of the Code shall apply to completion of the tasks required by this Agreement. Failure to comply with the terms of this Agreement and/or the deadlines in Attachment C or the Code may result in consequences up to and including termination of this Agreement. • 4.07 GOOD FAITH. • A. The parties shall implement this Agreement in good faith, including acting in good faith in all matters that require joint or general action. 4.08 NO WAIVER OF GOVERNMENTAL IMMUNITY ACT. A. The Parties hereto understand and agree that the County, its commissioners, officials, officers, directors, agents, and employees, are relying on, and do not waive or intend to waive by any provisions of this Agreement, the monetary limitations or any other rights, immunities, protections or defenses provided by the Colorado Governmental Immunity Act (the "CGIA"), §§ 24-10-101 to 120, C.R.S., or otherwise available to the County or the Jurisdiction. To the extent the CGIA imposes varying obligations or contains different waivers for cities and counties, both the Jurisdiction and the County agree that they will remain liable for their independent obligations under the CGIA, and neither party shall be the agent of the other or liable for the obligations of the other. 4.09 NO THIRD PARTY BENEFICIARIES • Arapahoe County Elections IGA Page 15 A. The enforcement of the terms and conditions of this Agreement and all rights of action relating to such enforcement shall be strictly reserved to the County and the Jurisdiction, and nothing contained in this Agreement shall give or allow any such claim or right of action by any other or third person under such Agreement. 4.10 GOVERNING LAW: JURISDICTION AND VENUE A. Unless otherwise agreed in writing, this Agreement and the interpretation thereof shall be governed by the laws of the State of Colorado. Venue for any and all legal actions arising under this IGA shall lie in the District Court in and for the County of Arapahoe, State of Colorado. 4. 11 SEVERABILITY A. Should any provision of this Agreement be determined by a court of competent jurisdiction to be unconstitutional or otherwise null and void, it is the intent of the parties hereto that the remaining provisions of this Agreement shall be of full force and effect. 4.12 ATTACHMENTS. B. The following attachments are incorporated herein by this reference. Attachment A 2015 Cost Estimates Attachment B SOS Election Calendar (subject to updates) Attachment C Arapahoe County Key Election Dates END OF PAGE Arapahoe County Elections IGA Page 16 • • • • ARAPAHOE COUNTY BOARD OF COUNTY COMMISSIONERS Nancy N. Sharpe, Chair Date Matt Crane, Coordinated Election Official Date City of Englewood By: Randy P. Penn Title: Date Mayor Loucrishia Ellis, Designated Election Official Date • • Arapahoe County Elections IGA Page 17 ATTACHMENT A CITY OF ENGLEWOOD · COST ESTIMATE 2015 COORDINATED ELECTION ARAPAHOE COUNTY COLORADO 'S FIRST Cost Estimate Based On: Active Registered Voters Coordinating Entities 2013 Turnout Estimated Election Day Turnout Estimated Mail-In Turnout Estimated Households for TABOR Estimate UOCAVA Voters Mail Ballot Costs Ballot Materials & Processing Outer Envelopes Return Envelope Ballot Packets Supplemental Packets Processing Instruction Sheets Secrecy Sleeve Pre-Marked Test Deck Car Rental Ballot Team Mileage Postage Freight Charges Postage Out-Bound Mail Ballot Tem~ Personnel Costs Ballot Processing Temp Staff Signature Verification Temp Staff Temp Staff Background Check 17,219 15 44.3% 76 7,552 11,611 99 Qty. 17,219 17,219 17,219 3 17,219 17,219 1 7,552 7,552 17,219 17,219 Qt~. 7,552 7,552 7,552 $ $ $ $ $ $ $ $ $ $ $ $ $ $ Unit Cost 0.05 0.14 0.80 30 .00 0.04 0.04 110.16 0.06 0.01 Sub Total 0.0012 0.10 Sub Total Unit Cost 0.81 0.09 0.04 Sub Total Mail Ballot Election Expense Estimate I Mail Ballot Cost per Vote Cast Page 1 • Total $ 860 .95 $ 2,324 .57 $ 13,775.20 $ 90.00 $ 602.67 • $ 688 .76 $ 110.16 $ 431.79 $ 57.35 $ 18,941.44 $ 20.65 $ 1,727 .07 $ 1,747.71 Total $ 6, 150.03 $ 678.31 $ 283.22 $ 7, 111.56 $ 27,800.71 $ 3.68) • A TT AC HM ENT A • CONT . • VSPC Costs Egui~ment & Su~~lies Qty. Unit Cost Total WIFI Connection 76 $ 0.04 $ 2.87 Laptop Computers 76 $ 4.02 $ 306.97 iPad Rental 76 $ 0.74 $ 56 .29 Machine Seals 76 $ 0.08 $ 6.30 Dymo Labels 76 $ 0.01 $ 0.63 VSPC Supplies 76 $ 0.58 $ 44.08 VSPC Ballots 76 $ 2.91 $ 221.87 Blank Stock for BOD 76 $ 0.27 $ 20 .97 Toner for BOD 76 $ 0.59 $ 45.34 Provisional Ballot Envelope 76 $ 0.21 $ 15.68 Machine Delivery 76 $ 0.52 $ 39 .92 Sub Total $ 760.91 Personnel Costs Qt~. Unit Cost Total VSPC Election Judges 76 $ 6.52 $ 497.45 Election Judge Background Check 76 $ 0.88 $ 67 .19 Sub Total $ 564.65 • VSPC Election Expense Estimate $ 1,325.56 I VSPC Cost per Vote Cast $ 17 .38 I Other Costs Additional Costs Qty. Unit Cost Total Ballot Bridging 1 $ 80 .00 $ 80 .00 UOCAVA Online Ballot Marking Tool 99 $ 0.01 $ 0.99 Sub Total $ 80.99 Notices Qty. Unit Cost Total TABOR Printing 11 ,611 $ 0.36 $ 4,179 .96 TABOR Postage 11,611 $ 0.10 $ 1, 161 .68 Notice of Elect ion 1 $ 60.00 $ 60 .00 Sub Total $ 5,401.64 Total Election Expense Estimate $ 34,608.90 • Less Cost Shared by Coordinating School Districts & State $ (17,685.35) Estimate of Total Due to Arapahoe County $ 16,923.55 Page 2 Secretary of State ~i ... , .. .. 3-December (Wednesdav) 4-December (Thursday) 5-December (Friday) 11-December (Thursday) •.·: 2-January (Friday) 9-January (Friday) 14-January (Wednesday) .. 2-February (Monday) 27-February (Friday) ,' 3-April (Friday) 15-April (Wednesday) 14-May (Thursday) .:, : 1-June (Monday) ... 24-July (Friday) 3-August (Mondav) 3-August (Monday) 5-August (Wednesday) 5-August (Wednesday) 5-August {Wednesday) 20-August (Thursday) 25-August (Tuesday) Attachment B. 2015 Election Calendar Coordinated Election: November 3, 2015 . .,. .. : . ·' ... ,.... .... ,, Dece1T1ber~ 2014 > ·. CC: .·. .·: ".._: .· -· ··, . . :. : .· ~-· ...... . : First date for meeting of the title board . (No sooner than the first Wednesday in December after an election). 1-40-106(1) Last day for the Secretary of State to compile and total returns from all counties and complete statutory recounts, 1-10-103(2) if any. (30 days after the General Election) 1-10.5-102(2) Last day an interested party may request a recount of the results of the General Election at their own expense. 1-10.5-106( 2) (Within 31 days after the election) Last day to complete a requested recount by an interested party. (No later than the 37th day after the General ,· 1-10.5-106(2) Election) •: ,. --January, 201$ \, ;"> ;)"' .;.: .• 'i', .... ···;: i •. . : . .'· .. .. - Last day for Secretary of State to generate a list of electors showing who voted and who did not vote in the 1-2-305 election. 1-1-106(5) Last day for state office holders/appointees to file personal financial disclosures, or update form. 24-6-202(4) 1-1-106(5) Last day for General Assembly to convene 2015 regular session. Art. V, Sect. 7 . February, 2015 · ... , ·.· ... ,• .,.- •.,' : .-. . Deadline for the county clerk and recorder to provide the county chairpersons of the major political parties with a 1-2-605(8) list of records cancelled under the NVRA. (no later than 90 days after the general election) .. Deadline for the Secretary of State to distribute a free list of who voted in the 2014 general election to each major 1-2-305(4); 1-1-106(5) and minor political party. (no later than March 1 following the general election) April 1 2015 .i---: ·,· >·', .. ·.: . . Last day to submit a draft to the Secretary of State of a 2015 proposed initiative to be heard by the Title Board If 1-40-106(1) the initiative is to be voted on In November. (by 3:00pm, 12 days before the last Title Board Hearing) Last Title Board Hearing for measures that will appear on the 2015 Coordinated election ballot. 1-40-106(1) ,: May,.2015 ... : :-: <'>.' .-.:;-.•.. :. ,:' ·· ... ' ' : : The General Assembly must adjourn no later than this date. (regular sessions must not exceed 120 calendar days) Art. V, Sect. 7 ,' ·-·. .. . •. · June; 201$1: _-;/::•.• .. -·· :•. ··' ·• .• ·,:· .. .:. : •. :: . •: Last day for the Secretary of State to notify county clerks of qualified political organizations' loss of qualified Rule 3 .7 status . (no later than June 1 of each odd-numbered year) ,! : : . . ·· . _July, 2015 .:•: ' > '<.••., ' ' If a political subdivision has taken formal action to participate in the Coordinated Election, It must notify the 1-7-116(5) county clerk in writing. (100 days before the election, if the governing body has taken formal action) 1-1-106(5) _ August, 2015 . . : (.·, .:. : -< '<. ·:.· ·•·. Last day to file an initiative petition with the Secretary of State for the 2015 Coordinated Election. (no later than Art. V, Sect. 1(2) 3 :00 PM, at least 3 months before the election) 1-40-108 Last day to file an addendum to a previously filed initiative petition that was deemed insufficient. (within 15 days Art. V, Sect . 1(2); after determination of insufficiency, but no later than 3:00pm at least 3 months before the election) 1-40-117(3)(b) Last day for the county clerk to submit a mail ballot plan to the Secretary of State . (no later than 90 days before 1-7.5-105(1) the election) Rule 7.1.1 Last day to designate Voter Service and Polling Centers and Drop Off Locations for the 2015 Coordinated election Rule 7 .9 and submit accessibility surveys to the Secretary of State. (no later than 90 days before the election) First day a candidate for the office of school district director may circulate a nomination petition. (no sooner than 1-4-803{1)(b) 90 days before the election) Last day for the Secretary of State to give written approval or disapproval to a submitted mail ballot plan, if the 1-7.S-105(2)(a) plan was filed on August 5th. (within 15 days after submission of the plan) Rule 7 .1 Deadline for the county clerk and coordinating political subdivisions to sign intergovernmental agreements for the 1-7-116(2) 2015 Coordinated Election. (no later than 70 days before the election) Last updated: 6/1/2015 Use this as a reference guide only. Always refer to the Colorado Constitution, Revised Statutes, and Secretary of State Rules for applicable provisions. Page 1of4 • • • • • • Secretary of State 2015 Election Calendar Coordinated Election: November 3, 2015 28 -August Last day for cand idates for the office of school district director to file a nomination petition . (no later than 67 days (Friday) before the election) 31-August Last day to file an affidavit of intent to run as a write-in candidate for a non -partisan coordinated election . (by (Monday) close of business on the 64th day before the election) ·. ·, . . .·. . September; 2015 .-: .. ,,'.·· ., . ·.· : . ... ·i •• •·• .. ' 2-September Last day for the Secretary of State to issue statements of sufficiency or insufficiency for initiative petitions filed on (Wednesday) August 3rd . (no more than 30 calendar days after the petition is filed) Last day for the designated election official from each political subdivision that intends to conduct an election to 4-September certify the ballot content. If the election will be coordinated w ith the county, the certification must be delivered to (Friday) the county clerk and recorder of each county that has territory within the pol itical subdivision. (no later than 60 days before the election) 4-September Deadline for the county clerk to file security and conti ngency plans with the Secretary of State . (no later than 60 (Friday) days prior to the first election where the procedures will be used) 4-September Deadline for the county clerk to begin video surveillance of designated areas for the Coord i nated Election (at least (Friday) 60 days before the election) 4-Septem ber Last day for the Secretary of State to send notice and certification of the Coordinated electi on ballot to the county (Friday) clerks. (no later than the 57th day before the Coord inated Election) 9-Septembe r Last day for the designated election official to subm it a mail ballot plan to the Secretary of State to conduct a (Wednesday) nonpartisan election by ma i l ballot if the jurisd iction is not coordinating with the county clerk. (no later than 55 days before the election) 18-September Last day to file pro/con comments pertaining to local ballot issues with the designated election official In order to (Friday) be included in the ballot issue notice. (the Friday before the 45th day before the election) 19-September Deadline to send mail ballots to military and overseas electors . (no later than 45 days before the election) (Saturday) 21-September Last day for a petition representative to submit a summary of comments i n favor of their local ballot issue . (no (Monday) later than 43 days before the election) 22-September Last day for the designated election official to del iver ballot issue notices to the county clerk. (no later than 42 (Tuesday) days before the election) 24-September Last day for the designated election officia l to order registration and property owner records for use by election (Thursday) judges in a local election that is not coordinated with the county . (no later than the 40th day before the election) 24-September Last day for the Secretary of State to give written approval to a mall ballot plan submitted by a designated election (Thursday) official for a nonpartisan election, if plan was filed on September 9th . (within 15 days after submiss ion of the plan) ··-October,2015, . .--·.' -· 2-0ctober (Friday) Last day to mail notice of election for ballot issues . (At least 30 days before a ballot issue election) 2-0ctober Last day for the Legislative Council staff to print and distribute the ballot information booklet for statewide (Friday) measures to active reg istered voters. (At least 30 days before the election) Deadline for the county clerk to provide initial registration lists, and county assessor to provide initial property 2-0ctober (Friday) owner's list ordered by political subdivisions . (first list provided by the 30th day before the election and the supplemental list provided the 20th day before the election) 9-0ctober Deadline to complete changes in the boundaries or divis ion of precincts for nonpartisan elections . (No later than (Friday) 25 days prior to the election) 12-0ctober Last day to submit an application to register to vote through a voter registration drive for the Coordinated (Monday) Election . (No later than 22 days before the election) 12-0ctober First day mail ballots may be sent to voters, except for UOCAVA voters, (Monday) 14-0ctober Deadline for the county clerk and recorder to provide supplemental registration lists, and county assessor to (Wednesday) provide supplemental property owner's list ordered by political subdivisions. (no later than 20 days before the election) 14-0ctober Last day for the designated or coordinated election official to publish notice of the Coordinated Election . (no later (Wednesday) than 20 days before the election) Last updated: 6/1/2015 Use this as a reference guide only. Always refer to the Colorado Constitution, Revised Statutes, and Secretary of State Rules for applicable provisions . 1-4-803(2) 1-4-1102(2) -· -· 1-40-116(2) 1-5-203(3)(a) 1-5-616(5)(b) Rule 20 .7.2 1-5-203(1) 1-1-106(5) 1-7.5 -105(1) 1-7-901(4) 1-8.3-110(1) 1-1-106(5) 1-7-903(3) 1-7-904 1-5-303(1) 1-5-304(1), (2) 1-7.5-105(2)(a) ('' . ·. ' Art. X, Sect . 20(3)(b) 1-7-116 1-1-106(5) Art. V, Sect. 1(7 .5)(b) 1-1-106(5) 1-5-303(1) 1-5-304 1-7 .5-107(2)(a) 1-1-106(5) 1-5-104(1) 1-2-201(3)(b)(I) 1-7.5-107(3)(a) 1-5-303(1),(2) 1-5-304(1),(2) 1-7.5-107(2)(b) 1-1-104(34) 1-5-205(1) 1-7.5-107(2 .5)(a)(I) Page 2 of 4 Secretary of St ate 2015 Election Calendar Coordinated Election: November 3, 2015 14-0ctober Deadline for the designated election official to mail a copy of the notice of election to the county clerk of each (Wednesday) county in which the political subdivision is located if the election is not coordinated by the county. (no later than 20 days before the election) 14-0ctober Last day to post Voter Service and Polling Center, Polling Location, and Drop-off signs for the Coordinated Election . (Wednesday) (at least 20 days before the election) 16"0ctober Deadline for the county clerk to send mail ballots to each active elector for the Coordinated Election. (no later (Friday) than 18 days before the Election) 19-0ctober Last day to appoint board of canvassers for a nonpartisan election that is not coordinated by the county. If the (Monday) election is coordinated, the canvass board will be appointed in accordance with the intergovernmental a~reement. (At least 15 davs before election) 19-0ctober Last day the designated election official for a municipal or special district election may mail a voter information (Monday) card to each household. It may be included with the ballot issue notice. (no later than 15 days before a nonpartisan election) 19-0ctober Counting of mail ballots may begin. No results may be disclosed until after 7 :00pm on Election Day. (15 days prior (Monday) to the election) 23-0ctober Equipment inventory lists due to the Secretary of State. (no later than 10 days before use in the Logic & Accuracy (Friday) Test and the Post-Election Audit Test) 23 -0ctober The election notice must be posted in the designated election official's office. (at least 10 days before the election 5-November. and until 2 days after the election) 26-0ctober Last day to submit an application to register to vote through the mail, a voter registration agency, a local driver's (Monday) license examination facility, or online to receive a mail ballot for the Coordinated Election. (through the 8th day prior to the election) 26-0ctober First day Voter Service and Poll i ng Centers must be open (At least 8 days before and on election day, except (Monday) Sunday) 27-0ctober Elections Setup Records are due to the Secretary of State for the Coordinated Election. (No later than 5 :00pm on (Monday) the 7th day before the election) 30-0ctober First day Drop-off locations must be open. (At least 4 days before election day, including Saturday) (Friday) 1·: ' ' " November; 2015 ' · '' '.· :i '-: .' ' -'' :: 3-November Coordinated Election (Tuesday) (Polls open 7 :00am to 7:00pm. First Tuesday in November) 3-November All ballots must be in the hands of the county clerk by 7 :00pm on election day in order to be counted. Ballots cast (Tuesday) by mil itary and overseas voters must be sent no later than 7:00pm on election day and received by the close of business on the 8th day after the election. 5-November Deadline for the Secretary of State to notify counties of the voting devices and races selected for auditing (Thursday) purposes . (Within 48 hours after the close of polls) 5-November Deadline for the county clerk to send missing signature, signature verification, and missing ID letters for mail and (Thursday) provisional. (within 3 days from signature/ID verification but no later than 2 days after election day) 12-November Last day for ballots cast by military and overseas electors to be received by the county clerk in order to be (Thursday) counted. (no later than the 8th day after election day) 12-November Last day for elector to cure signature discrepancy or missing signature, or to provide missing ID for mail and (Thursday) provisional ballot to be counted. (within 8 days after election day) 17-November Last day for verification and counting of provisional ballots to be completed . (within 14 days after election day) (Tuesday) 20-November Deadline to complete the canvass for the Coordinated Election . (no later than the 17th day after the election) (Friday) 20-November Deadline for the county clerk to report the results of the post-election audit to the Secretary of State. (no later (Friday) than 5:00pm on the last day to canvass) 20-November Deadline to submit official Abstract of Votes for the Coordinated Election to the Secretary of State. (no later than (Friday) the 18th day after the election) ·:· .: December, 2015 ; ' :' '' : 3-December Last day for the Secretary of State to compile and total returns from all counties and order appropriate recounts, if (Thursday) any. (No later than the 30th day after the Coordinated Election) Last updated: 6/1/2015 Use this as a reference guide only. Always refer to the Colorado Constitution, Revised Statutes, and Secretary of State Rules for applicable provisions. 1-5-205(1),(2) 1-5-106 1-7.5-107(3)(a){I) 1-10-201(1) 1-5-206{2) 1-10-101 1-7.5-107 .5 Rule 11 .2.3 1-1-106(5) 1-5-205(1.3) 1-1-106(5) 1-2-201(3){b){lll) 1-7.5-107(4.S)(c) Rule 11.4 1-7.5-107(4.3)(b) :< : -:- Art. X, Sect . 20(3)(a) 1-1-104(6.S) 1-7-101 1-41-102(1) 1-7.5-107(4)(b)(ll) 1-8.3-111 1-8.3-113 (1), (2) Rule 11.3.3(a) 1-7.5-107(3.S)(d) 1-7.5-107.3(2)(a) 1-8.5-105(3 )(a) 1-8.3-113(2) 1-1-106(4) 1-7.5-107(3.5)(d) 1-7.5-107.3(2)(a) 1-8.5-105(3)(a) 1-1-106(4) 1-8.5-105(5) 1-10-102(1) Rule 11.3 .3(m) 1-10-103 1-1-106(5) ' 1-10-103(2) 1-10.5-102 Page 3 of 4 • • • • • • Secretary of State 2015 Election Calendar Coordinated Election : November 3, 2015 4-December First day the county clerk may stop video surveillance of designated areas for the Coordinated Election . (through Rule 20.7 .2 (Thursday) at least 30 days after the election, unless there is a recount) 4-December Last day an interested party may request a recount of the results of the Coordinated Election at their own 1-10.5-106 (2) (Friday) expense . (within 31 days after the election) 10-December Last day to complete a requested recount. (no later than the 37th day after the Coordinated Election) 1-10.5-106 (2) (Thursday) I "' ·' ·.,·.,, .. : i\ ··, ,,~ •, '": ... ·:.;Jc., Jan_uary; 201~·.· . '' . · .? :.i\' :>ST-:.1i. : ,~.··: · .. -::,.:::: ,. ,• ·' ,·' ,··.: •', ;.: "· .~ :·'" : :,-... ·, ,,.,. ' ,.: ', ', ' Deadline to be affiliated with a major or minor party to run as a party candidate. (Note : For major-party assembly 1-4-601{4)(a) 4-January designation, this deadline may be dictated by party rules.) 1-4-801{3) (Monday) Deadline to be unaffiliated to access the ballot by petition as an unaffiliated candidate . l-4-802(l)(g){ll) l-4-1304(2)(b) 4-January Last day to affiliate with a political party in order to vote in the precinct caucus If held on March 1. (2 months 1-3-101(1) (Monday) before the precinct caucus) 13-January General Assembly to convene 2016 regular session . Art. V, Sect . 7 (Wednesdav) 8-January Deadline to submit a petition to qualify as a minor political party. (Must be signed by at least 10,000 registered 1-4-1302(1) (Friday) electors and submitted to the Secretary of State no later than the second Friday in January) 29-January Last day for Secretary of State to issue a statement of sufficiency/insufficiency regarding petition to qualify as a 1-4-1302(4)(b) (Friday) minor political party, if petition is received on January 8 (No later than 21 days after rece ipt) • An i nsufficient petition to qualify as a minor political party may be amended once prior to 3 p.m . on the 7th day 1-4-1302(4)(c) after the notice of Insufficiency . Last updated: 6/1/2015 Use this as a reference guide only. Always refer to the Colorado Constitution, Revised Statutes, and Secretary of State Rules for applicable provisions. Page 4of4 '.;__ .:~:· .. · Attachment C. 2015 Coordinated Election • Abridged Calendar Key Dates for Coordinating Jurisdictions Resource provided by Arapahoe County Elections. Use this as a reference guide only. Always refer to the Colorado Constitution, Revised Statutes and Secretary of State rules for applicable provisions. Find a complete election calendar at: www.sos.state.co.us/pubs/elections/calendars/2015ElectionCalendar.pdf Date Reference 24-Juk Judsdiction. to provide copy 6flegal bOUIJdaries to . COuntYClerk +./ ... _:; '' · · · · 24~Ju1 c: ... L~st day to n9tify C.ounty ,~lerk of intent to partiqipate in -r-7-116(5); · ·'. . .-·· lh_e. C96rdiriated f:lectio_n (1()0 days prior)>,:: ·.;./. ;; .<\ · • t~1~106(5);, •• ·;. ,,_< :·' ., '" •· ,< · \ \: " . ·" · IGA Agreement 31-Jul 5-Aug 5-Aug 14-Aug _25-Aug j. 28-Aug 31-Aug " ~4-~ep : ··.::' ., 4-Sep 18-Sep 19-Sep 21-Sep . 22~Sep . 24-Sep County Clerk to provide copy of legal boundaries to jurisdiction First day candidates for School District Director may circulate nomination petition (90 days prior) Last day for County to provide mail ballot plan to Secre- tary of State (90 days prior) Jurisdiction to certify legal boundaries to County Clerk Last _day for county cl~rk and coordinating jurisdi9tions · . to sign intergovernmental agreement (70 days .prior) ··· Last day candidates for School District Director may file nomination petition (67 days prior) Last day for write-in candidates for non-partisan election to file affidavit of intent (64 days prior) .... ·.- ·;· ., · Lastday for coordinating jurisdictions to certify ballot .: .. content to county clerk (60 days prior) . :-. Candidates must record their name exactly as it appears on the statement of intent, and must provide the record- ing to the county clerk no later than the deadline to file the statement of intent. Deadline, to file TABOR pro/con statements w.ith jurisdic- tion DEO (Friday before 45th day before the election)· Deadline to send mail ballots to military and electors (45 days prior) Deadline for a petition representativetofile pro stci.te- 'mentswith jurisdiction DEO (43 days prior)· Deadline for jurisdiction to file TABOR issue notices with county clerk (42 days piior) . . . ·. Deadline for jurisdiction to order registration and proper~ ty awrier records itnot coordinating with county (40qays prior) · ·· · . . . IGA Agreement 1-4-803(1 )(b) 1-7.5-105(1); Rule 7.1.1 IGA Agreement 1-7-116(2) ... 1-4-803(2) 1-4-1102(2) 1-5~203(3)(a) Rule 4.6.2 .1-7-901 (4) . 1-8.3-110(1); 1-1-106(5) 1-7-903(3) 1-7-904 1-5-303(1) Accountable Jurisdiction Jurisdiction ·. County Clerk Candidate County Clerk Jurisdiction Jurisdiction, County Clerk Candidate Candidate !11J~li'.~~~~f t !Wi1~t: i: ~:i:li,J;i Jurisdiction Jurisdiction Candidate Voters, Jurisdiction County Clerk Voters, Jurisdiction Jurisdiction Jurisdiction • • • • 2-0ct 2-0ct TBD Deadline to mail TABOR notices (30 days prior) Clerk and Assessor provide registration list and/or prop- erty owner list ordered by jurisdictions (30 days prior) Public Logic and Accuracy Test of Voting Equipment 12-0ct Deadline to register to vote by Voter Registration Drive 12-0ct First day mail ballots may be sent to voters, excluding UOCAVA (22 days prior) 13-0ct County ballot drop-off locations and pick-ups begin 14-0ct Clerk and Assessor provide supplemental registration list and/or property owner lists ordered by jurisdictions (20 days prior) 14-0qt · L~stday for .design~teq or cciorqinated election official : tO publish notice of Coorgirlated ElectiOn (20 dayspfior) -''.' > . . . ·•. . :: c ' ' : . ( >'<:: : , . • . . . "·' ~: 14-Qqt Deadline to send election notice to county clerk if not:· ' '''-: ; coordinating with county (2cf days)/ ; " .·. ' ' ' " Article X, Sec. 20(3) (b); 1-7-116; 1-1-106(5) 1-5-303(1); 1-5-304; 1-7 .5-107 (2)( a) 1-2-201 {3){b)(I) 1-7.5-107{3)(a); 1-5-303(1),(2); 1-5-304(1) '(2); 1-7.5-107(2}{b) t-1-104(34); ' 1-5-205(1); . '. ·'· 1-7.5-107(2}{b). ~ )-5-205(1 ),(2) .·· 19-0ct Counting of ballots may begin (15 days prior) 1-7.5-107.5 23-0ct Notice of election to be posted (10 days prior to election 1-5-205(1.3); • 26-0ct 26-0ct and 2 days after election) 1-1-106(5) County Voter Service & Polling Centers (VSPCs) open Last day to register to vote through the mail, agency, motor vehicle, or online and receive a ballot by mail 1-7.5-107(4.5}{c) 1-2-201 (3) (b) (Ill) 27-0ct Last day to apply for and be mailed a mail-in ballot (7 days prior) 1-7.5-116(3) County Clerk County Clerk County Clerk Voters County Clerk County Clerk County Clerk County Clerk, ·.·.. Jurisdiction· . Jurisdiction County Clerk County Clerk County Clerk Voters Voters 31-0ct Saturday mail ballot drop-off sites open 1-5-102.9(4)(b)(l)(B) County Clerk 3-Nov 12-Nov 12-Nov 20-Nov • 4-Dec Coordinated Election Day (Voter Service and Polling Centers and Ballot Drop-Off locations open 7 a.m. -7 p.m.) Last day for military and overseas ballots to be received by Clerk in order to be counted (8 days after election) Last day for electors to cure signature discrepancy or missing signature, or to provide missing ID for mail and provisional ballots to be counted. (8 days after election) Art.X, Sec. 20(3)(a); 1-1-104(6.5); 1-7-101; 1-41-102(1) 1-7.5-107(3.5)(d); 1-7.5-107.3(2)(a); 1-8.5-105(3) (a); 1-1-106(4) 1-8.3-113(2) 1-1-106(4) 1-10-102(1) County Clerk, Voters Voters County Clerk, Voters County Clerk Deadline to complete the canvass for the Coordinated Election. (17 days after election) ~~~~~~~~~~~~-=---,-~-:-:-:-~~~~--,---,-~ ,.::~ ;;~~'.rn'b~:~~:~?gj-~Ji~~t~i~w~;~~~~~~~11r :~'.~J~i:~t~~~Ei;:.li;~::~t~I~~:'.·.:~!~r~~;.::_t~ :~?i.0ii:}.1 ;~;~}~_'.r1;~::;-;:~r1;: ~1 [i~:i~ ~i~,;;;: ;·'.; ~ ~ :_ ~~-_:. ~·_:.~:1~ j Last day for interested party to request a recount at its 1-10.5-106(2) Any own expense. 10-Dec Last day to complete a requested recount. 1-10.5-106(2) County Clerk Date July 6, 2015 INITIATED BY Agenda Item 9 a iii COUNCIL COMMUNICATION Subject Intergovernmental Agreement with Arapahoe County for installation of a mail ballot drop-off box along with video surveillance recording sy stem at Ci vi c Center. STAFF SOURCE Election Commission /City Clerk's Office Loucrishia A. Ellis , C ity Clerk/Election Commission Member COUNCIL GOAL AND PREVIOUS COUNCIL ACTION City Council re v iewed this proposal at their June 29, 2015 Stud y Session . RECOMMENDED ACTION The Election Commission recommends Council approv e, by ordinance, an intergovernmental agreement between the City of Englewood and Arapahoe County for installation of a mail ballot drop-off box, along with video sur v eillance recording system, at the Englewood Ci v ic Center. The Election Commission agrees that this provides an opportunity to better serve our citizens . • taff has reviewed the proposed intergovernmental agreement and concurs with the Commission 's recommendation . FINANCIAL IMPACT This action will not have a financial impact on the City of Englewood. LIST OF ATTACHMENTS Approved minutes from the June 10, 2015 Election Commission meeting Proposed bill for an ordinance • • • • 1. Call to order City of Englewood ELECTION COMMISSION June 10, 2015 6:30 p.m. Englewood Civic Center 1000 Englewood Parkway City Manager's Conference Room The meeting of the Englewood Election Commission was called to order by Chairperson Berger at 5:31 p.m., in the City Manager's Conference Room. 2. Roll Call Present: Absent: A quorum was present. Members Berger, Cohn , Mayer, Ellis Member Haraldsen Also present: Deputy City Clerk Washington Council Member Yates 3. Citizen Forum Council Member Yates did not wish to speak . 4. Consideration a) Charter Amendment; Special Election timeframe City Clerk Ellis explained to the Election Commission that recent initiative and recall inquiries have brought to light how problematic it would be to hold a Special Election at any time up to 45 days prior to the November election, as the Charter allows. When inquiries come in January or February, it allows the proper time to prepare for the Special Election. It can take 50 to 90 days to put an election together. City Clerk Ellis has been in discussion with Matt Crane, Clerk and Recorder for Arapahoe County. Mr. Crane is more than willing to coordinate with the City Clerk 's office to hold a Special Election if needed . Trying to conduct a Special Election prior the General Election would be difficult, because from late August on the County's equipment is tied up. City Clerk Ellis recommends City Council put a Charter question on the General Election Ballot to amend the Charter§ 14 Special elections to read: "No special election shall be held within ninety forty five days before or forty-five days after a general municipal or state election." City Clerk Ellis is tentatively scheduled to speak to City Council on this matter on June 29th at the Study Session . The ordinance will go on first reading July 5th, and if approved, will go on second reading on July 20th_ City Clerk Ellis is also taking an IGA (Intergovernmental Agreement) to City Council, July 5th for first reading , if approved and on July 20th for second reading, for approval of the installation of a 24 hour drop off ballot box. The location of the box will be on the second floor due to parking and access issues. [Clerk's Note: Staff is currently re-evaluating the placement of the box.] The County will pay for the cameras and the box . City Clerk Ellis distributed a redacted copy of a citizen's email inquiring about the process to recall City Council members. City Clerk Ellis also distributed her response setting forth the recall process. Englewood Election Commission Page 2 June 10, 2015 City Clerk Ellis reported there is an initiative petition being circulated , but nothing has been filed with • the City Clerk's office yet. The deadline to file the petition is August 5th in order to place the question on the November ballot. Discussion ensued. MEMBER COHN MOVED, AND MEMBER MAYER SECONDED, TO RECOMMEND THAT CITY COUNCIL APPROVE A BILL FOR AN ORDINANCE SUBMITTING TO A VOTE OF THE REGISTERED ELECTORS OF THE CITY OF ENGLEWOOD, AT THE NOVEMBER 3, 2015 ELECTION, A PROPOSED AMENDMENT TO THE HOME RULE CHARTER TO ADDRESS A SPECIAL ELECTION TIMING ISSUE. Vote Results: Ayes: Nays: Absent: Motion carried . 5. Member's Choice Members Berger, Cohn , Mayer, Ellis None Member Haraldsen The Commission members had no additional comments . 6. Clerk's Choice City Clerk Ellis reminded the Election Commission about the Board and Commission Appreciation BBQ on Monday , June 22 , 2015 at 6 :30 p.m. at the Englewood Recreation Center. 7. Adjournment CHAIRPERSON BERGER MOVED TO ADJOURN . The meeting adjourned at 7 :11 p.m. /s/ Sharon Washington Deputy City Clerk • • • • • ORDINANCE NO. SERIES OF 2015 BY AUTHORITY COUNCIL BILL NO. 31 INTRODUCED BY COUNCIL MEMBER ------ A BILL FOR AN ORDINANCE APPROVING AN INTER GOVERNMENT AL AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF ARAPAHOE COUNTY AND THE CITY OF ENGLEWOOD, COLORADO, FOR INSTALLATION OF A MAIL BALLOT DROP-OFF BOX ALONG WITH VIDEO SURVEILLANCE RECORDING SYSTEM AT ENGLEWOOD CIVIC CENTER. WHEREAS, the County conducts election services throughout Arapahoe County; and WHEREAS, to better serve its citizens and to implement HB 13-1303 the County desires to install additional main ballot drop-off boxes at locations throughout Arapahoe County; and WHEREAS, pursuant to 8 Colorado Code of Regulations Section 1505-1 :7.5.1, all mail ballot drop-off locations must be monitored by an election official or video security surveillance recording system; and WHEREAS , Arapahoe County and the City of Englewood have met and discussed locating a mail ballot drop-off box along with a video surveillance recording system at one of the City's locations and mutually agreed that the County will install a mail ballot drop-off box and video security surveillance recording system at the City of Englewood Civic Center, located at 1000 Englewood Parkway, Englewood, Co 80110; and WHEREAS, Arapahoe County will provide, install and maintain the mail ballot drop-off box and video security surveillance recording system; and WHEREAS, intergovernmental agreements are authorized and encouraged by Article XIV, Section 18 of the Colorado Constitution and 29-1-203 C.R.S. (2004); and WHEREAS , the Englewood Election Commission agrees that this provides an opportunity to better serve our citizens. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood hereby authorizes an Intergovernmental Agreement with Arapahoe County for the installation of a mail ballot drop-off box along with video surveillance recording system at Englewood Civic Center is attached hereto as "Exhibit A" . Section 2. The Mayor is authorized to sign said Agreement for and on behalf of the City of Englewood. Introduced, read in full, and passed on first reading on the 6th day of July, 2015. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 9th day of July, 2015. Published as a Bill for an Ordinance on the City's official website beginning on the 8th day of July, 2015 for thirty (30) days. Randy P. Penn, Mayor ATTEST: Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on first reading on the 6th day of July, 2015. Loucrishia A. Ellis • • • • • • INTERGOVERNMENTAL AGREEMENT THIS INTERGOVERNMENTAL AGREEMENT (the "Agreement") is entered into effective the __ day of _, 2015, by and between the BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF ARAPAHOE, a political subdivision of the State of Colorado, whose address is 5334 South Prince Street, Littleton, Colorado (the "County") and the CITY OF ENGLEWOOD, a fJPtlr/fM f:ltl4J)V/:5JOJJ of the State of Colorado, whose address is_ /q:t)llJ~llNJf) /JAl?t#'f,t '-1!!~/P li'Jlp (the "City") (individually as the "Party" or together referred to as the "Parties"). WHEREAS, the County conducts election services throughout Arapahoe County; and WHEREAS, to better serve its citizens and to implement HB13-1303 the County desires to install additional mail ballot drop-off boxes at locations throughout Arapahoe County; and WHEREAS, pursuant to 8 Colorado Code of Regulations Sec. 1505-1:7 .5.1, all mail ballot drop-off locations must be monitored by an election official or video security surveillance recording system; and ./ WHEREAS, the County and City have met and discussed locating a mail ballot drop-off box along with a video surveillance recording system at one of the City's locations and mutually agreed that the County will install a mail ballot drop-off box and video security surveillance recording system at the City of Englewood Civic Center, located at 1000 Englewood Parkway, Englewood, Colorado 80110 (the "Premises"); and WHEREAS, the County will provide, install and maintain the mail ballot drop-off box and video security surveillance recording system; and WHEREAS, intergovernmental agreements are authorized and encouraged by Article XIV, Section 18 of the Colorado Constitution and COLO. REv. STAT.§ 29-1-203 (2004). NOW, THEREFORE, the Parties hereto agree as follows: 1. Site Location. The City hereby grants to the County a revocable non-exclusive license to use, in common with other licensees and the City, a certain portion of the Premises to install and maintain a mail ballot drop-off box and video security surveillance recording system (the "License"). 2 . Term and Termination. The term of this Agreement shall be effective as of the date first written above and shall run for a period of ten (10) years. The Agreement shall automatically renew for additional ten-year periods. This Agreement may be terminated by either Party upon forty-five (45) days written notice to the other Party. Upon termination, the County shall restore the Premises to the condition as near to original condition prior to installation . E x H I B I T A 3. Description of Improvements. The County will install a mail ballot drop-off box, • similar to the one pictured in Exhibit A, and a video security surveillance recording system (the "Improvements"). The video security surveillance recording system will include a video camera and a recording system, and allow for continuous recording during use of the mail ballot drop-off box. 4. Funding of Improvements. The County will fund the entire costs for obtaining, installing and maintaining the mail ballot drop-off box and video security surveillance recording system. 5. Use of Premises. A. Mail Ballot Drop-Off Box. The County is authorized to install a mail ballot drop-off box at the Premises on or by the October 1, 2015, or as soon after the execution of this Agreement. This may also include installing a cement pad to affix the box to. B. Video Security Surveillance Recording System. The County will install a video security surveillance recording system that includes a camera (2 megapixel IP or better) and a recording system. The video security surveillance recording system shall remain in place, functional and connected to a video recording system pursuant to SOS Rule 20. 7.2. 6. Maintenance. A. At all times pertinent to this Agreement, the City shall, at the City's expense, maintain the Premises in good repair. B. During all times at which the mail ballot drop-off box and video security surveillance recording systems are installed and in use at the Premises, the County shall maintain such equipment in good repair. 7. Access. The County, its agents and contractors shall have the right of ingress and egress in, to, through, over, and across the Premises for any purpose necessary and at any and all times necessary or convenient to both Parties for the full enjoyment of the rights granted to it in the License granted in this Agreement. 8. Damage to Premises. The County shall be responsible for repair/replacement of City property damaged by the County pursuant to this Agreement. 9. Notices. Any notices to be provided under this Agreement shall be given in writing and either delivered by hand or deposited in the United States mail with sufficient postage to the addresses set forth below: 2 • • • To the County: To the City: Arapahoe County Attorney 5334 S. Prince Street Littleton, CO 80120 and (send to both) Arapahoe County Department of Facilities and Fleet Management 1610 West Littleton Blvd. Littleton, CO 80120 City of Englewood I a;o e J.J r;, tt.wt>on PA-K-YV# f.NGUNt12 b , ti/ 8 t> I IO Attn: L-PtUJfl./fuJA-A. E. 41~ 1!./rY ~)::-. I 10. Assignment. The Parties shall have the right and authority to assign to any appropriate local governmental entity any and all rights to use and all obligations associated with the License pursuant to written notice to the other Party. 11. Counterparts. This Agreement shall be executed in two duplicate counterparts, • each of which is deemed to be an original. • 12. Governing Law. The terms, covenants and provisions hereof shall be governed by and construed under the applicable laws of the State of Colorado. For the resolution of any dispute arising hereunder, venue shall be in the courts of Arapahoe County, State of Colorado. 13. Headings. All section headings are for convenience or reference only and are not intended to define or limit the scope of any provision of this Agreement. 14. Extent of Agreement. This Agreement represents the entire and integrated agreement between the County and the City and supersedes all prior negotiations, representations, or agreements, either written or verbal. Any amendments to this Agreement must be in writing and be signed by both parties. [Remainder of page intentionally left blank.] 3 ATTEST: Clerk to the Board ATTEST: Title : (!!TY el£R.)L BOARD OF COUNTY COMMISSIONERS OFTHECOUNTYOFARAPAHOE By: Chair, Board of County Commissioners (or representative authorized by resolution) CITY OF ENGLEWOOD By: Title: 4 • • • Exhibit A • • • 5 .. ·" • • ORDINANCE NO . SERIES OF 2015 BY AUTHORITY COUNCIL BILL NO . 24 INTRODUCED BY COUNCIL MEMBER WILSON AN ORDINANCE AUTHORIZING AN INTER GOVERNMENT AL AGREEMENT ACCEPTING A 2015 GRANT OF ARAPAHOE COUNTY OPEN SPACE PROGRAM FUNDS PROJECT NAME: ENGLEWOOD PARKS GATEWAY ENHANCEMENTS -PHASE I , BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF ARAPAHOE, STATE OF COLORADO. WHEREAS , the Parks Gateway Enhancements Project highlights a much overdue need to replace seventeen signs that are currently comprised of 50 year old hand made identification signs with a more modem, updated design for park identification signage with additional landscaping surrounding the park signs; and WHEREAS , Parks and Recreation staff believe these park ID signs are the gateway into each of our neighborhood parks and are critical to identifying each of Englewood's parks and will improve • the image of the City of Englewood; and • WHEREAS, the Parks and Recreation Commission recommended the design at their January 10 , 2013 meeting; and WHEREAS, the City Council of the City of Englewood supported the City 's Arapahoe County Open Space (ACOS) Grant application for Park Gateway Enhancements Phase I by passage of Resolution No . 5 , Series 2015 ; and WHEREAS , the City of Englewood was awarded the 2015 Grant of Arapahoe County Open Space Program Finds Project Name: Englewood Parks Gateway Enhancements-Phase I in an amount not to exceed $200 , 100; and WHEREAS, the passage of this Ordinance authorizes the City of Englewood to accept the Arapahoe County Open Space Grant for Park Gateway Enhancements Phase I ; and WHEREAS, there are no federal funds being used for this grant for Englewood Parks Gateway Enhancements -Phase I . NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the acceptance of the Arapahoe County Open Space 2015 Grant for Englewood Parks Gateway Enhancements -Phase I, attached hereto as Exhibit 1 . 1 9 bi • "' Section 2. The Mayor is authorized to execute and the City Clerk to attest and seal the • Intergovernmental Agreement accepting a 2015 Grant of Arapahoe County Open Space Program Funds Project Name: Englewood Parks Gateway Enhancements-Phase I, on behalf of the City of Englewood, Colorado . Section 3 . No federal funds are being used for this grant for Englewood Parks Gateway Enhancements -Phase I. Introduced, read in full, and passed on first reading on the 15th day of June, 2015. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 18th day of June, 2015. Published as a Bill for an Ordinance on the City's official website beginning on the 17th day of June, 2015 for thirty (30) days. Read by title and passed on final reading on the 6th day of July, 2015. Published by title in the City's official newspaper as Ordinance No. _, Series of 2015, on the 9th day of July, 2015. Published by title on the City's official website beginning on the 8th day of July, 2015 for thirty (30) days. Randy P. Penn, Mayor ATTEST: Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by title as Ordinance No._, Series of 2015. Loucrishia A. Ellis 2 • • • • • LNTERGOVERi~l\.'IENT AL AGREEl\fENT REGARDING 2015 GRANT OF AR.\PAHOE COUNTY OPEN SPACE PROGRAM FUNDS PROJECT NAME: ENGLE\VOOD PARKS GATE\YAY ENHANCEMENTS -PHASE I This Intergoverrunental Agreement ('·Agreement"'), is made and entered into by and between THE BOARD OF COUNTY COMl\USSIONERS OF THE COUNTY OF ARAPAHOE, ST ATE OF COLORl\.DO, (the ·'County") and THE CITY OF ENGLE\VOOD, a municipality and political subdivision of the State of Colorado (the "Grantee'·) (collectively, '·Parties'' and individually a "Party"'). \VHEREAS, on November 4, 2003, and on Nowmber 1. 2011. the voters of Arapahoe County approved a county-wide sales and use tax to be deposited in the Arapahoe County Open Space Fund and used for specified open space purposes as set forth in County Resolution No. 030381. as amended by Resolution No. 110637 (Open Space Resolution): and V/HEREAS, the Open Space Resolution authorizes the County to mv-ard discretionary grants from its Open Space Fund to municipalities and special districts. as more fully set forth therein: and \VHEREAS, on May 12, 2015 the County approved the Grantee's Grant Proposal for the Englewood Parks Gate\Ya)' Enhancements Phase I Project ("Grant Project''). which is attached hereto and incorporated by reference herein as Exhibit A, subject to the execution of an intergovernmental agreement and subject to the terms and conditions contained herein: and \\'HEREAS. this intergowmmental agreement is authorized by Article XIV. Section 18 of the Colorado Constitution and Cm.o . RE\·. STAT.§ 29-1-203. NOW. THEREFORE. the County and the Grantee agree as follows: 1. Amount of Grant. The County hereby awards Grantee an amount not to exceed $200,100 ("Grant Funds'') for the Grant Project from the Arapahoe County Open Space Fund. 2. Use of Grant Funds. The Grantee agrees that it shall only use the Grant Funds for the Grant Project. as described in Exhibit A. 3. Disbursement of Grant Funds. Subsequent to execution of this Agreement. the Grant Funds shall be paid via ACH transfer on a reimbursement basis upon receipt of the approved status reports and documentation of expenditures as outlined in Paragraph 10 below and no more often than quarterly. No more than 75% of the grant funds \Vill be reimbursed prior to the Final Report approval. The final 25% of grant funds \\ill be reimbursed following the project inspection and review and approval of the Final Report and project deliYerables Time for Use of Grant Funds. The Grantee agrees that the Grant Project must begin \Vi thin 45 days of the award notification. The Grantee agrees that the Grant Project will be completed and the Grant Funds \\ill be expended by no later than 1 E x H I B I rn l. 1 two years from the date of this fully executed Agreement. unless a longer period of time is otherwise agreed to by the County in writing. The Grantee understands and agrees that if the Grant Project cannot be completed by the end of the agreed upon time period the County may require that the Grant Funds be refunded to the County Open Space Grant Fund, be re-distributed to another agency and lor be used for another viable and timely grant project. 4. Interest on Grant Funds. The Grantee further agrees that. after receipt of the Grant Funds. the Grantee \\'ill use any interest earned on the Grant Funds only for the Grant Project as set forth in Exhibit A. 5 . Administration of Grant Project. The Grantee shall be responsible for the direct 7 . supervision and administration of the Grant Project. The County shall not be liable or responsible for any cost overruns on the Grant Project. nor shall the County have any duty or obligation to provide any additional funding for the Grant Project if the Grant Project cannot be completed with the awarded Grant Funds. Grantee also agrees to comply with all local. state and federal requirements \Vhile completing the Project unless specifically waived. Grant Project Site Visits . Upon 24 hours \\Titten notice to the Grantee, the Grantee agrees to alk)\\' the County to make site visits before. during. at the completion of and/or after the Grant Project. 8. Acknowledgement of Countv bv Grantee. The Grantee at,.rrees to acknowledge the County as a contributor to the Grant Project in all publications. ne\vs rdeases and other publicity issued by the Grantee related to the Grant Project and agrees to allo\\' the County to do the same . If any events are planned in regards to the Grant Project. the County shall be acknowledged as a contributor in the invitation to such events . Grantee shall cooperate with the County in preparing public information pieces. providing photos of the Grant Project from time to time. and providing access to the Grant Project for publicity purposes. Event information. event materials and press release infornrntion related to the Grant Project must be sent to the County Grant Administrator for re\·iew and filing. 9. 10. Required Sign at Project Site. The County agrees to purchase a standard sign for each grant project. Grantee agrees to pay the sign cost to the County for each grant project . Grantee agrees to erect and permanently maintain at least one sign in a publicly Yisible area in recognition of the Grant from the Arapahoe County Open Space Program. If the Grantee \\-ishes to use their own sign and design. the Grantee must submit the sign location. design. and \\'Ording to the County Grant Administrator for approval prior to manufacture and/or installation of such sign. Such sign shall be erected prior to the completion of the Grant Project or its public opening. v,-hicheYer is earlier. Report Requirements. On or before January 3pt and July 3pt annually, the Grantee agrees to pro,-ide the County \\ith Grant Project Progress Reports that conform to the format proYided by the County. Each Grant Project Progress Report shall include supporting financial documentation as requested in the fonn • • • ... • • • 11. 12 . provided. Upon completion of the Grant Project, the Grantee also agrees to submit to the County a Final Report that conforms to the format pro\·ided by the County: a final spread sheet comparing the original budget to actual expenses that certifies Grant Funds used in compliance \Vith the Open Space Re s olution: and GIS data \\·ith location and boundaries of the Grant Project. The Final Repo11 shall also include supporting financial documentation as requested in the County report form and high resolution photographs of the progress and finished results of the Grant Project. The Grantee further agrees to provide the County \Vith digital copies of said photographs. delivered as separate high resolution jpeg images. The Final Repmt shall be submitted \vithin three (3) months of Grant Project completion unless a longer period of time has been agreed to by the County in \\Titing. The County shall be allo\ved to use infom1ation and images from these reports in publications. public infom1ation updates. and on the County·s \Yeh site. Failure to Submit Required Reports. Upon \Vritten notice from the County·s Open Space Grants Administrator. informing the Grantee that it has failed to submit any required status report and /or final report. the Grantee shall submit such reports to the County through the County·s Open Space Grants Administrator within thirty (30) days. and. if it fails to do so. the Grantee shall be deemed to be in violation this Agreement pursuant to Paragraph 15. bclmr. Record Keepin!! Requirements. The Grantee shall maintain a complete set of books and records documenting its use of the Grant Funds and its supen-ision and administration of the Grant Project. The County or any of its duly authorized representative s shall han:! reasonable access to any books. documents . papers. and records of the Grantee \\·hich are pertinent to the Grant Project for the purpose of making an audit. examination. or excerpts . The Grantee shall keep all books. documents , papers. and records. which are pertinent to the Grant Project. for a minimum of three years. 13. Changes to Grant Project. The Grantee agrees and understands that its Grant Project, once it has been appro\·ed by the County. may not be changed without the County· s prior appro\-al. Proposed changes must be formally requested using the applicabk Grant Project Fom1 proYided by the County. Changes may not begin until the County has issued an approYal. which may also require the execution of an amendment to this Agreement. 1-t. Maintenance. Grantee ahrrees to assume responsibility for continuous long-term maintenance and public safety of open space lands, trails. recreation facilities. amenities. signage or other project s funded by the Grant Funds . 15 . Failure to Comply and Reimbursement of Grant Funds . The Grantee understands and af:_rrees that the County may require the Grantee to reimburse the C aunty if any portion of the Grant Funds are not used in accordance with its approwd Grant Proposal and this Agreement. Failure to comply with the terms of this Agreement shall result in default and the Grantee shall be ineligible for any future Grant Funds until the \·iolation is remedied or after such other time period as determined by the County. 16. Remedies . The rights and remedie s of the County as set forth in this Agreement shall not be exclusiw and are in addition t o any other right s or remedies provided by law. 17. No \\'aiYer of Ri£rhts . A waiwr by either Party to this Agreement of the breach of any term or provision of this Agreement shall not operate or be construed as a waiYer of any subsequent breach by either Party. 18. Relationship of the Parties . The Grantee shall perfonn all duties and obligations under this Agreement as an independent contractor and shall not be deemed by virtue of this Agreement to haYe entered into any partnership. joint venture. employer/employee, or other relationship with the County. 19. No Third Partv Beneficiaries. Nothing in this Agreement shall give or allow any claim or right of action whatsoever by any third pmty, including. but not limited to. any agents or contractors of the Grantee. 20. 21. 22. Severahilitv. Should any one or more prov1s10ns of this Agreement be detennined to he illegal or unenforceable. all other provisions newrtheless shall remain effective: pro\·ided. hmvcver. the Parties shall f 011Im ·ith enter into good faith negotiations and proceed with due diligence to draft a pro\·ision that will achieve the original intent of the Parties heretmder. Written Amendment Required. This Agreement may be amended. modified. or changed , in whole or in part. only by written agreement duly authorized and executed by the County and the Grantee. Venue. Venue for the trial of any action arising out of any dispute hereunder shall be in Arapahoe County District Court. pursuant to the appropriate rules of civil procedure. Notices. Notices . as referred to in this Agreement. shall he sent to: COFNTY: Board of County Commissioners of Arapahoe County 5334 South Prince Street Littleton. Colorado 80120-1136 and Arapahoe County Attorney 5334 South Prince Street Littleton. Colorado 80120-1136 and Arapahoe County Open Space Grants Program Administrator 6934 S Lima St Unit A CentenniaL Colorado 80112 ... • • • • • • and GR.\NTEE: 24. 26. 27 . City of Engle\ mod 1155 W. Oxford A venue Englewood. CO 80110 Applicable Lav·/. This Agreement shall be construed and enforced in accordance with the la\\'S of the State of Colorado. Counterparts. This Agreement may be executed in multiple counterparts. each of which will be deemed to be an original and all of \Vhich taken together \Vill constitute one and the same agreement. Incorporation of Exhibits. Unless otherwise stated in this Agreement. any exhibits. applications, resolutions. or other documents referenced in this Agreement shall be incorporated by reference into this Agreement for all purposes . Section Headings. The headings for any section of this Agreement are only for the conYenience and reference of the Parties and are not intended in any \my to define. limit or describe the scope or intent of this Agreement. 28. AssiLTilment. The rights. or any parts thereof. granted to the Parties herein may be assigned only with the prior written consent of the non-assif:,rning party. 29. Extent of Aureement. This Agreement constitutes the entire agreement of the Parties hereto . The Parties agree that there ha\·e been no representations made regarding the subject matter hereof other than those . if any. contained herein. that this Agreement constitutes the entire agreement of the Parties \\ith respect to the subject matter hereof. and further agree that the \'arious promises and coYenants contained herein are mutually agreed upon and are in consideration of one another. 30. Sim1atmes . The signatories to this Agreement represent that they are fully authorized to execute this Agreement and bind their respectiw entities. IN WITNESS WHEREOF. the County and the Grantee hm·e executed this Agreement as of the date set forth belO\Y . DATED this ____ day of ________ . 2015. ATTEST: GRANTEE: By: ___________ _ Name Title ATTEST: Randy P. Penn Mayor By: _________ _ Name Title By: ---------------Name Title Loucrishia A. Ellis City Clerk COUNTY OF ARAPAHOE STATE OF COLORADO By: ______________ _ Shannon Carter, Director, Intergovernmental Relations and Open Spaces Pursuant to Resolution No. 150211 6 • • • • • • ft.R.A PAHOE COUNT Y COLORADO 'S FIRST 2015 Standard Grant Grant Proposal Arap ahoe County Open Space City of Englewood Parks and Recreation Departmera~ Englewood Parks Gateway Enhancements (Phase I) TABLE OF CONTENTS Englewood Parks Gateway Enhancements (Phase I) PART A-Application Summary Form PART B-Minimum Qualifications and Eligibility Form PART C-Application Checklist PART D-Project Timeline PART E-Project Budget PART F-Project Details PART G-Attachments 1. Resolution 2. Long-term Commitment Letter 3. Evidence of Property Ownership 4 . Support Letters 5. Documentation of opposition and responses 6. Evidence of Commitment from funding partners 7. Photos 8.Site Maps 9. GIS shapefil e 10. Other '" Cm..111ti ! Communication 19'99 o Request for Proposal -City fntry'J1 a y Monumentation o Suggested Scope of Work-City of Englewood Signage Proj ects-1999 is Tacit<o Dssign-Design Intent Siatement e Parks and Recreation Commission Minutes-May 2002 I() Parks anrl R-etr,eation Commiss!on Minutes-October 2012 @ Parks and Recreation Commission Minutes-November 2012 o Parks and Recreation Commission Minutes-January 2013 G Tacito D~sign-Total Design Fee Contract Amount o PKM Design Group-Park Signage Graphics Invoice Page 1 Page 3 Page 6 Page 7 Page 8 Page 12 Page 21 Page 22 Page 24 Page 25 Page 58 Page 63 Page 64 Page 65 Page 77 Page 80 Page 81 Page 81 Page 82 Page 83 Page 85 Page 86 Page 88 Page 90 Page 92 Page 94 Page 95 • • • • • • 2015 Arapahoe County Open Space Grant Application Part A-Application Summary Form Grant Category (check one): X Standard '· Small This application will be scored on a 100-point scale by the evaluation committee and must Score a minimum of 75 points. Applicant Information Name: City of Englewood Address: 1155 West Oxford Avenue, Englewood, CO 80110 Primary Contact: Dave Lee I Title: Open Space Manager Telephone: 303-762-2687 Email: dlee@englewoodgov.org Primary Partner Information (Additional partners should be discussed in Part F: Project Details, Question 13 of the application.) Name: No Additional Partners Address: Contact: • , 1 ·. ;'r ,---'.,_ Tit~.:·,,, Telephone: '. /·. ·-'o' ._. ' .•:. • ... .. "·"·-~: .,.:•·/. '.·: ...... ·:· ... \_ Email: /;:.· f'. -··-., .,. ..... . . \'. ~;{if\ ,, ' -,: .( , ,: Partner Responsibilities: r '"· , ,. /:'f 'J ·-··r~.:::;; ~ : ,, .. , .. _ .,. -~ .. --'· \ -, .. ~ -~~~ -~-/" ~.~ \. ::;;i.D '· •I· ti ·Praj~cfin'formati9iJ 1· Grant Category: Standard Grant ..... '· ~ ~ -···{ -~-·.-;; ~.r · \' '-.. .... •"" Project Type: Site Improvement Project -~ .. ,,. "' . . .. , ,,.. Project Title: Englewood Parks Gateway Enhancements (Phase I) Address: Belleview Park 5001 S. Inca St. Baker Park 2200 W. Wesley Ave. Emerson Park 2929 S. Emerson St. Bates-Logan Park 2938 S. Logan St. Romans Park 1700 E. Floyd Ave. Cushing Park 700 W. Dartmouth Ave. Miller Field 3600 S. Elati St. Jason Park 4299 S. Jason St. Rotolo Park 4400 S. Huron St. Centennial Park 4630 S. Decatur St. Englewood, CO 80110 City or Unincorporated Arapahoe County: Englewood GPS Coordinates: Belleview Park -39°37'27.36"N 104°59'57.93"W, Baker Park -39°40'23.83"N 1os0 oo'49.18''W, Emerson Park -39°39'48.Gl"N 104°58'37.17"W, Bates-Logan Park- 39°39'50.35"N 104°58'52.46"W, Romans Park -39°39'23.89"N 104°58'03.70"W, Cushing Park - 39°39'36.90"N 104°59'46.95"W, Miller Field -39°39'06.46"N 104°59'36.28"W, Jason Park - 39°38'23.83"N 104°59'59.30"W, Rotolo Park -39°38'09.59"N 104°59'50.52"W, Centennial Park -39°37'53.GO"N 105°01'22.26"W Grant Request: $200,100 Cash Match Total: $83,300 Total Project Amount: $283,400 2015 Standard/Small Grant Application Page 1of95 I Percentage of Total Project: 29% Brief Project Summary (400 words or less): project description, components, need, goal, beneficiary, planning, community input, results The Parks Gateway Enhancements (Phase I) demonstrate a much overdue need to replace 17 signs that are currently comprised of SO year old hand made park identification signs with a more modern, updated design for park identification signage with additional landscaping surrounding the park signs. The community believes these park ID signs are the gateway into each of our neighborhood parks and are critical to identifying each of Englewood's parks. Replacement of the park ID signs will improve the image ofthe City of Englewood. The goal is to replace all current park ID signs in 2 phases and update the image of our City, which is a major goal for City Council. Signage design was brought through a planning and selection process approved by the Englewood Parks & Recreation Commission and City Council. Phase II for this project will consist of replacing 8 park identification signs in smaller parks and greenbelts and providing for landscaping around the identification signs in 2016. The City of Englewood anticipates submitting a grant request for this phase as well. 2015 Standard/Small Grant Application Page 2 of 95 • • • • Part B -Minimum Qualification and Eligibility Form Certify the below minimum qualifications and eligibility criteria: • • Applicant Name: City of Englewood Application Category and Type: Standard Grant -Site Improvement Project Project Name: Englewood Parks Gateway Enhancements Briefly answer the following qualification questions : 1. Is applicant in good standing with Arapahoe County Open Space? Discuss past performance (past five years); discuss all on-going Arapahoe County Open Space Grants, and the number and types of grants for which your agency is applying in this cycle. The City of Englewood is in good standing with Arapahoe County Open Space . Over the past 5 years, Englewood has received 6 grants. All grants have been completed within the allotted time frame. The one except ion is the River Run grant, which expanded in project scope due to a major project sponsored by Urban Drainage and Flood Control and South Platte Working Group. The proJ~ct encompasses an area from Union Avenue and the South Platte River to Oxford Averiue:·and the South Platte River . .. . ~ ~ ~ . . 'c. . _,··~,·-.; -: :-~ "::'.":'\ ;: Englewood currently has 2 on ~goihg ,grants,,'(Hd~~rj,6~ Synthetic Turf Field and Duncan Park Redevelopment). Both gi\an,ts are 'in ~the finaHt~ges of completion with final reports pending. \':\ _/i:}· ) " ;~~JY Englewood will apply for 2 standard. grants ttlif c'Ycle. The grants are for River Run Trailhead (Construction Project) lmproveihents and Park Gateway Enhancements (Site Improvement). 2. Discuss project alignment with the Arapahoe County Open Space Master Plan; local adopted Master Plan; or other approved planning documents. The Open Space Master Plan provides a 100-year vision, 25-year master plan and 5-year action plan for implementing the purpose and goals of the program. The vision states that the County will be forward thinking, understand and embrace the open space, park and trail needs of current residents, and define a harmonious relationship between people and nature in the County for future generations. The vision for the Program is summarized as: Healthy Lands, Healthy Communities, and Healthy People. The Park Gateway Enhancements project compliments the mission of the Arapahoe County Open Space Plan . • Acquire, conserve and protect open space -The Park Gateway Enhancements project will continue to identify and protect Englewood Parks and open spaces . 2015 Standard/Small Grant Application Page 3of95 • Build county open space parks and trails -With updated and proper Park Gateway • Enhancements Englewood Parks will attract new users and help maintain a healthy community. • Cooperative partnership work -This project allows the continued partnership between the City of Englewood, Arapahoe County Open Space and area groups such as Englewood Unleashed and Pirate Youth Sports to strengthen the Englewood Park system. • Leverage funding for open space, parks and trails -The Park Gateway Enhancements project wlll leverage funding sources from ACOS Grant Funds and Shareback Funds. 3. Describe how this project addresses specific objectives In the County Open Space Resolution #030381/#110637. Document is pasted an the Open Space Grant Program page of the County Website. The Park Gateway Enhancements project speclflcally addresses the following objectives of the County Open Space Resolution #030381/#110637. • Preserve urban and rural open space and natural areas -Proper ldenttflcatlon and wayflndlng Improves the usage.of,~n dopen spaces. This project will preserve 7.~ ~~~ k the Englewood Park systemiWlt:h•deslgnatea Pif slgnage and encourage Increased use through the attractlveJ<iesJ~~I~~ of Arapahoe County. • Provide, maintain and lmP.ri)'e 11ii8lijomoQrks, open space, sports fields, picnic faclllties and biking, walklAg an~nfOltl-use. r:Jrt. The Park Gateway Enhancements project will Improve the oJelilH~~~rk system. Gateway slgnage Is rather like a first Impression. By re~l~~ua~lgnage with new designs will not only unify the Identity of the entire park•system but signify the quality of our parks. t~~ ~::3 :~\ t~ \ {:.J ;::. ~ .. ~=·~ ~} ~··.J -1 '•/ Acknowledge the minimum quallflcatfon-co m~ H!nts1lstet.I bt!law.-All components are ; :, ;.. ... · ! . ~-· . I:· 1 ~'.. ' ,~)., ~ . {.. :· .) required to meet minimum qualifications:· · · ·· · ' " ·· · ./ All items on the enclosed application checklist are included In the application ./ All questions are answered in Part F and all supporting documents are attached In Part G ./ All budget forms are attached, completed and signed by the agency's highest authority ./ Application format and document order follow Instructions ./ Above eliglblllty and qualification questions are answered and meet Arapahoe County Open Space eliglblllty requirements ./ All required forms are signed by agency's highest authority ./ Minimum cash match requirement met (29% of total project) Applicant certifies that all of the above Items are included In the application and that all Information submitted is true to the best of their knowledge. Authorized Signature:~ (mustbeslgnedbyhlg ~ 2015 Standard/Small Grant Application Page 4 of 95 Date: __ f=_.S_-...... /s __ _ • • • • • Project Title: Englewood Parks Gateway Enhancements (Phase I) Part B -Minimum Qualification and Eligibility Form (cont'd) For Arapahoe County Use Only: Initial Review Date (pre-qualification):---------------- • Minimum Qualifications Met (yes/no)? • Past Performance and Status: eligible for funding, probationary status necessary (e.g . special award terms or funding conditions), or ineligible: • Application Contents, Formatting and Overall Presentation: ·~ ... '-.,. . . • Minimum Score Met After Evaluation: • Final Ranking and Recommendation After Evaluation: • Comments: Grant Program Administrator Signature:--------------- 2015 Standard/Small Grant Application Page 5of95 Part C -Appllcatfon Checklist Use the application checklist to verify that all of the required documents are Included In this application In the order listed below. All sections are required to meet minimum qualiflcatlons . ./ Part A -Application. Summary Form ./ Part B -Minimum Qualifications and Eligibility Form (must be signed) ./ Part c-Application Checklist (must be signed) ./ Part 0 -Project Timellne ./ Part E -Project Budget Narrative and Forms (all forms must be completely filled out and signed) ./ Part F -Project Details (narrative response to project questions) ./ Part G -Attachments (Identify each attachment with the table of contents cover page and list attachments In the following order) 1. Evidence of support from highest authority (official letter or resolutlon)- lncluding commitment to complete the project; statement that matching funds are secured; and certification that the project wlll be open to the public or serve a public purpose upon completion 2. Evidence of commitment ~lon'9t ~intenance (offici~l letter or resolution) 3. Evidence of property 0'1,!"'~ ' (legal documentation) 4. Evidence of community jP.>P'6~1 rs · « port -maximum of S) 5. Documentation of OPP.OillJOh n s lb 'ii If applicable) support letters) \ ~ ~ 6. Evidence of commitm&l')tj£P7 · ~rs (cash match/In-kind match 7. Photos (pre-submittal) ~ 8. Site maps (project location maps) 9. GIS shapefile,.if applicable (Include on compact dls.c), 10. Other (clearly tttle:'a'Gquisition d~um'ent~-tion ~ia'ppllcable, or other supporting documents) ' ·. · ·• 1 • ' • Applicant certifies that all of the above Items are included In the application, in the order listed above, and that all information submitted is true to the best of their knowledge. Authorized Signature: (must be signed by hlg ~agency} Print Name and Title: S:a-lL ~ 'i>. •-.....JDeo ,,., ~ .-£: 2015 Standard/Small Grant Application Page 6 of 95 -Date: __ c~-.-C--.... 4-C-- • • • • Part D .-Project Timeline (5 points) • Use the below project timeline sample as a guide to complete your proposed project timeline. Project timeline must be realistic to receive full points. Task Jun Jul Sep Oct Nov Mar Apr May 2015 2015 2015 2015 2015 2016 2016 2016 Grant Notification IGASigned Solicitation of Vendors Project Bid Award(s) Upper Sign Manufacture Ground/Site Prep Concrete Base Installation Upper Sign _._,. --.. ·"· -. ,. . ... -"-'. .: ., .... Installation :-.>...., ·•$'f···· I ,<"·''-·~\ Landscaping • .. , .. . .";; ---'\·( ... ,-::'·>--, . ' ?):, ., Final Report ~)! ,.· ) . ·: ,{ . j;:t81 i': / , .. : ,:::y ,. i~ l ·.[Jf~~j/ '~ .;,' "\ ~·-·~ . , . •· r ,, .•• ·' -~ _, .•.• ,..,,_-•• -.. ~ --· ,,_. ,,,.,,,._... __ ••.•. 'T•\•• .................... , 2015 Standard/Small Grant Application Page 7 of95 Jun Jul Aug Sep 2016 2016 2016 2016 Part E -Project Budget Narrative and Forms (10 point~) Budget Narrative: Provide a clear and concise budget narrative for this project (250 words or less). The Englewood Parks Gateway Enhancements (Phase I) project will construct 17 park identification signs (8 large, 9 small signs) and include landscaping around each sign. Large sign fabrication is estimated to cost $8,850 each sign, concrete base installation is estimated to cost $7,000 per sign and sign installation in the field is estimated to cost $1,218 per sign. Small sign fabrication is estimated to cost $5,930 per sign, concrete base installation is estimated at $6,390 per sign and sign installation in the field is estimated at $1,218 per sign. Landscaping surrounding the signs is estimated to cost $490 per sign. Budget Forms: All project budget forms must be completely filled out following the rules and regulations set forth in the application guidelines and instructions. Each budget form must be signed by the highest authority in your agency and included in this section of the application. The following project budget forms are attached and required to be complete and included in the application to meet minimum qualifications: • Summary Budget Form: The summa ·r-,d;,,udg~tfQrm must be fully completed and .· ... . ··~,. --~ ..... , ,;,. . .. successfully match up with the ,budge!riar~~tiv~i,~he grant budget form, the match ' " "··' · ·· ··' .-·, v f•,·>' '> budget form and the selectio7"¢r~~ri~;9 ,~~~i9n_~:f1.)[~.\ ;'. :~:}}-··-.-· /·~·;~!::~ .;J, ·~J.~)~jr~ ~ • Grant Budget Form: The grant,.~pd~~~f~rm m'.~~~:~~ completed with sufficient detail to be accepted. Please reference t~~}a _p,1iit~;~~~~~t.,for the expected level of detail. Budget items are to be broken dowry ~into categories, and then broken down into the detailed use of funds within each cat;go6/"by line item and cost. • Match Budget Form: The matcii 'budget"to'r'm 'n1usibe ~corripleted with sufficient detail to be accepted. Please reference the sample budget for the expected level of detail. Budget items are to be broken down into categories, and then broken down into the detailed use of funds within each category by line item and cost. The match budget form includes cash match and in-kind match. Only cash match counts toward the percentage of match required. The cash match requirement is 25% of the total project amount for Standard Grants and 10% of the total project cost for Small Grants. In-kind match is significant and shows partnership and community support for the project. Administrative costs to prepare the grant application are not an eligible expense. 2015 Standard/Small Grant Application Page 8of95 • • • • Sources of Funds Date,Slicured· · .. ·. -.... -~. Arapahoe County Open Space 15-Jun Applicant match 15-Jan Parks General Fund 2.Jul ACOS Shareback 14-Dec Applicants City of Englewood ·--:/9wf;f 'I :?QI 2015 Standard/Small Grant Application Page 9 of95 Part E -Su. Budget Form County _Grant Request Cash Match l_n-Klnd Match $200,100 b{t:f~~~~~~;;f t¥~:~~qi.ll I i?l~~~~l=i~~~~~?-~-~ ~1~1 ~~~:--1 f'•",O· .. ,.,,.,., .. ,,, . ..,,,17J,>~-llf.!l',('.~"'1~'7.! t~ -:-~:·=~ .. ~i~~.::k.~~;·~:~ii_·,=~~ filt\il,'l~<-''.Ji~'5lit.ff!tf4k1W1-..,/j;~'\i.~ [ .... ,.,,_ U"~:6...:~..,.~-,;~::i~~~ffi/_:'~ '.J~···~'t.""'-'1"'' . ..,,.. • ..,,,...,.,.=;::g iC}\;:.i.c ··~!:-<' t'i~·:i.t:-¥.r• i!·-.n.t_,;:.;/;~,,'p:.:~ ...... l1!.:::'"~a~~}r.,,.,-.~:~r."";.>. .~ .. 1· -~fi'e\--r.~A".! ~-·f?tr*~~~{f.¢1"95~Ji~ $66,700 $15,500 $1,100 Project Tltle1 Englewood Parks Gateway E Yean N•m• and Tltle: Dave Lee, Open Space Manager • Total Project Funds $200,100 $66,700 $15,500 $1,100 2015 Part E -Grant Budget Form/Use of Funds Category 'DetaUed ~ of Funds per category Grant Request Amount -·-_.,.. ·-- Large Sign (8 signs) Sign fabrication 70,800 $70,800 Concrete sign base 56,000 $0 Sign inslaHatlon 9,700 $0 Landscape 3,000 $3,000 Small Sign (9 signs) Sign fabrication 53,400 $53,400 Concrete sign base 57,500 $57,500 Sign installation 11,000 $11,000 Landscape 4,400 $4,400 $200,100 Appllcantl Qty of Englewood Pnt ... ct Tide: Englewood Parks Gateway Enhancem "--~'j99 • --Tlllm -...., Open Sp11ee M•""ll• Date: '$ 2015 Standard/Small Grant Application Page 10 of95 • • • • Part E -Match Bu.arm/Cash and In-kind • Category Detailed Use of Funds Category Sign design, color lasoprint, Slgnage Design Fee large color output and mountina Landscape design fees for landscape Design Fee irrigated and non-irrigated areas Park Identification Signs Sign fabrication, Concrete sign base, Sign Installation Landscape AppllCllnb Oty of Enalewood .......... '9s f' 19'?= Date: a 2015 Standard/Small Grant Application Page 11of95 Source of Match Cash In-kind Total Amount Parks Genera Fund Budget 15,500 $15,500 ACOS Share back 1,100 $1,100 ACOS 0 $0 Shareback l\vU:> Shareback 56,000 $56,000 ACOS 9,700 $9,700 Shareback ACOS 1,000 $1,000 Shareback Total $83,300 so $83,300 Project Title: Englewood Parks Gateway Enhancements Name and TIQe1 Dave Lee, Open Space Manager Part F -Project Details (75 points) Applicants must respond to all of the following questions to meet minimum qualifications. This section is worth 75 points. Applicants must limit this section to 10 pages and answer all questions to meet minimum qualifications. If attachments/supporting documentation apply to a question answer please fully answer the question and reference the document in Part G. Please do not answer a question as "N/A". If a question is not applicable, please explain why it is not applicable to be considered for the full amount of points. Select the Grant Category: X Standard Grant: $50,100 -$300,000 funding opportunity, 25% of total project amount minimum cash match requirement D Small Grant: $100 -$50,000 funding opportunity, 10% of total project amount minimum cash match requirement Select the Project Type: Project Type/Project Details: The project ~~tegorie~ for the standard and small grant applications are below: .· ,/ -~'-··,: "'"···-~:~·0;-;;:::.'.;'.\ • . -· / ... ~··,;; .... '"·'·'-·"7· _.,~·;"\, ··:· .··.~;, ·'i-\. D Trail Project: Projects that ar~'ffi:9.Stl~·tniJ!9 on~t_~~ion or renovation/restoration, trail- related bridges, trail-related r6.~<J ,cr~~sin,8s, oqr~J,~~ead parking and shelters. X Site Improvement Projects: ~rioje,ptsifo ~'site irnpf <N ement, restoration and ., . ..... / i!1 g •. , .. , .. , .. ,,;.-/ (: repair/replacement including:n·~tur.a1 J e~r:v~get~tl9'p/restoration, park improvements, \. ·'-· ,_-<:f ;-1~ ·' ·-..... ,_; ~l:-v-~·.:,\J ~ restoration, repair/replacement .(rtJ,a't inclJ!_de:.P.laygrounds, shelters, sport fields, "...;._,_ ,~· . "··.j),••;· .f' landscaping). This category may iriclud.~. !n ~ef.io'r trail segments or connections, but the majority of the project should be site improvements other than trail. D Construction Project: Construction. projects.may.include new park amenities such as playgrounds, shelters, sport fields, restrooms, and interior trails or connections. D Acquisition Project (standard grant only): Eligible projects involve fee simple acquisition of land for public open space, park or trails; acquisition of buffer land; acquisition of a conservation easement and/or acquisition of water rights. D Environmental Project/Cultural Education or Interpretation Project: Projects focused on environmental or cultural education/interpretation installations may include associated sign bases, panels, landscaping, benches and shelters. 0 Other Project: Other allowable project categories include: stream-related projects, wildlife habitat, and water quality. These projects should not fit into any of the other project categories. Please contact the County Grant Administrator for questions related to allowable projects. Selection Criteria Questions (75 points): 1. Describe the project goal, extent of scope and expected results . Be specific; discuss what the project will provide, quantities, size, project elements, useful life of project components, and deliverables. Discuss the current condition of the project site and what i mprovements or changes are being proposed and why. Provide detailed maps 2015 Standard/Small Grant Application Page 12of95 • • • • • • and photos in Part G. Describe how the project will be designed, constructed and managed and how you will choose vendors, materials, systems, etc. Describe how this project improves access and connectivity to any existing trail network, natural resources, and/or community resources. If this is an educational project, discuss the long term educational outcomes expected as a result of this project and how the project connects people to each other, the natural environment and/or community resources. Complete the budget form in Part E consistent with this narrative (15 points) Gateway enhancements include replacement of 50 year old hand-made park identification signs with updated, modern design park identification signage with additional landscaping surrounding the park signs. The community believes these park ID signs are the gateway into each of our neighborhood parks and are critical to identifying each of Englewood's parks. Replacement ofthe park ID signs will improve the image of the City of Englewood. The goal is to replace all current park ID signs in 2 phases and update the image of our City, which is a major goal for City Council. Phase I will include the following parks: Belleview, Baker, Emerson, Bates-Logan, Romans, Cushing, Miller, Jason, Rotolo and Centennial Parks . ,,·· ~~ 3" N; -.. ~,·;· i;~:>·---... The Phase I scope for the projec:t .. is to rey..lac¢/ii'p_ark ID signs in 10 different parks. This project also includes landscap .~;¢nll~ti~eoifiiJj ·•~·~.(iounding each identification sign. ;, i ...•. · .•:'.:;·,_ .. ,<i "· ', ·-.-1 ~, ;1 There are 2 sign design sizes (C>n1;darg~, 9ne srri~U}~ The large gateway signs (8) will be constructed in community pa ;,~~~~ri"q/t~~:small ;~J~p~'i (9) will be constructed in neighborhood parks and at secq·~gfv,;,;~ptri~.~4;~~~~9fnmunity parks. The large sign dimensions are approximately 9 fe~t ~wide by~.6~Wfeet tall. The small signs are approximately 6 feet wide by 4 Yi fe.ettall!·Each sign is non-illuminated, aluminum construction on a cast concrete base with a 6 inch mow strip around the base. The paint for the aluminum is acrylic polylfrethai1e·graffitrre·sistant in "Federal Green", "warm white" and "brushed aluminum" colors. Life expectancy for the project is estimated to be 20 years. The Gateway Enhancement project will be advertised for competitive sealed bid. Bid specifications will be developed and advertised on Rocky Mountain Bid Net. A vendor will be selected based on the price of their bid and experience constructing such a project. The Gateway Enhancement project will update and improve the overall image of Englewood Parks & Recreation and the City of Englewood. The project will also improve access and connectivity by more clearly and prominently identifying Englewood Parks to automotive, bicycle and pedestrian traffic. 2. Describe the community/neighborhood and user groups the project will serve. Discuss the type of users (children, adults, seniors, families, sports leagues, youth groups, etc.) the project will serve and estimate the number of user groups annually that will benefit 2015 Standard/Small Grant Application Page 13of95 from the project. How did you arrive at this estimate? Describe the service area for this project (how far will users travel to use the project site). (5 points) The Englewood Parks Gateway Enhancements will serve the Englewood community, the surrounding neighborhoods and all park users from outside of Englewood. Englewood parks are visited by many families, adults, seniors, youth and adult sports leagues. The gateway enhancements will provide Englewood with a new branding image for our parks and clearer, more obvious identification for our parks. A recent citizen survey from the 2014 Community Livability Report Englewood, CO stated that 88% of Englewood's 31,676 citizens use our parks. Englewood parks are locally renowned and receive many visitors from around the metro area. 3. Describe any scenic, historic or cultural values associated with this project. Will they be preserved or restored? Describe specific natural resources at the site, including habitat and/or water. List predominant wildlife species and vegetation on site. Discuss impacts to these resources as a result of this project. If this is a conservation easement acquisition project, describe the conservation values and public benefits/value of the land, easement or water resource,.,(s;'RpJ'nt~):-· .... ,t~:).:..·i.l~> .. ,~.-,,...<>;;.::.;;:z.. ;,ii ). . There are no scenic, historic Of '.~_ult~!,.~:~;!~~~-~~i~f~ated '":'ith the En~lewood Parks Gateway Enhancements. The ten parl<1locat1ons1a11e comprised of typical suburban park :-1 ~·¥-': -~" ~t~·-.f -::'.'\~!~:a .l natural resources, ha~itat and ,~-~~e~!{h;~,par~:~~~~}ill irrigated and conta'.n the typical bluegrass turf and nat1ve/non-n.at1y:~ tre.e sp~9~~;·(cottonwood, oak, ash, lmden, spruce, ... ,._ 1::-_t~~ ;.;-;~l;;:t ' .o!,;:~.;;:·:;, ... ;j~{'~' ~:; Austrian and ponderosa pine speGtes):founa\algng the Front Range. Belleview, Cushing and Centennial Parks respectively c'Ontain "a·small stream, a pond and a lake. The habitat value of these parks would be categorized as low. Typical bird species include sparrows, robins, finch, geese, etc. Anima1 ·spec1e·s indiide·tox;'toyote, skunk, rabbit, etc. Impacts to the natural resources are considered to be extremely low. 4. Discuss the ownership and legal access to the proposed project site, including right of access without trespassing on adjacent property. Detail any third-party rights, easements or other encumbrances that exist. Provide supporting documentation proving ownership, legal access or permission from landowner and a site map in Part G. (3 points) The listed parcels of property: Belleview Park-5001 S. Inca St. Baker Park-2200 W. Wesley Ave. Emerson Park-2929 S. Emerson St. Bates-Logan Park-2938 S. Logan St. Romans Park-1700 E. Floyd Ave. Cushing Park-700 W. Dartmouth Ave. Miller Field-3600 S. Elati St. Jason Park-4299 S. Jason St. Rotolo Park-4400 S. Huron St. Centennial Park- 4630 S. Decatur St. are located in Englewood, Colorado. The City of Englewood is the sole owner of these parcels. Vehicle access to the locations will be provided by current public streets. No third party rights, easements or other encumbrances will affect this project. The City of Englewood owns all park property and is managed by the Parks and 2015 Standard/Small Grant Application Page 14of95 • • • • • • Recreation Department. Arapahoe County parcel search ownership verification is located Part G. 5. Describe long-term maintenance of the project site. Estimate the annual costs to maintain the site, how those numbers were calculated, how you intend to fund maintenance and who is responsible for maintenance. Explain how maintaining this project site changes your agency maintenance budget. (Provide projected budget changes, detailed cost estimates, how you plan to accommodate these changes, and explain how you arrived at those numbers.) Provide a commitment letter from the management/maintenance agency addressing long-term maintenance and include budgeting for funding maintenance in Part G. (7 points) The City of Englewood owns all park property and the Parks and Recreation Department will be responsible for the long-term maintenance of every park, all landscape enhancements and signage for the project. The City of Englewood annually allocates funding in the Parks and Recreation Department budget for personnel, commodities and capital for regular repair and maintenance for all park infrastructures, amenities and facilities. The 2015 Parks Division Mainf~~j.lc~,~udget is $2,137,252. The Parks Department currently maintai~s _a~p~?.~Jrjl _~~~~,I ~~~~ acres of p~rkland, o~en space and green space and the parks gat~way ttr;thap~.e~~n~, ;;ire not estimated to increase the overall maintenance budget f pf ~!"a9¥;y~~fs du ~;t~~t~he low maintenance cost materials used in the project (concrete ~h'd po,w,~Efir coat~jfraldminum). Landscape designs were added with the goal of keeping,irl;;ii~t~'rl ~nce .~Q's./(.i~w. The maintenance of the . ~-, -:····;J ~.~it •Jlft~ ,;r·):r~? ,f landscaping will also be absorbea•,i.ttt9 th""'e•exis!Jng parks budget for 2015 as these areas do not result in a significant increas.e 'in··area'c>"r plant material to manage. 6. Summarize planning effortsto·date ah<finvesfmerits made prior to submitting a grant proposal. Discuss pre-submittal meetings, dates and outcomes. Be detailed and include eligible pre-planning costs on the Match Budget Form in Part E. See application instructions for details. Proof of pre-submittal planning expenses must be submitted as an attachment in Part G. All attachments should be clearly labeled on the Part G cover page. (5 points) Planning for the park gateway signage initially started in 1999. The City of Englewood was interested in strengthening the community image and heightening awareness of Englewood. Tacito Design Inc. was selected for design development of entry port monumentation, city district signage design and park gateway signage enhancements. An advisory committee was formed to help guide the process and to communicate with their constituencies in the community. The advisory committee was comprised of policy- makers, local merchants, residents and City staff. In early 2002, four park signage design concepts were developed at a cost of $15,500 (see Part E and G) and in May 2002, Tacito Design met with the Englewood 2015 Standard/Small Grant Application Page 15of95 Parks and Recreation Commission and selected a park signage design concept. In the next number of years, the economy began to contract and Englewood went through a number of years of budget freezes and reductions. The project was put on hold due to a lack of funding resources. In 2013, the City was awarded a $250,000 grant from Arapahoe County for the redevelopment of Duncan Park. As part of that project, the new park gateway sign age enhancements were incorporated into the redevelopment of Duncan Park. Due to the success of this park redevelopment in the fall of 2014 and the input received from citizens and policy-makers, the City would like to move forward with updating and enhancing all park gateway signage. As part of the Gateway Enhancements project, options for landscape designs were drawn up by PKM Design Group at an expense of $1,100. (see Part E and G). 7. Is this project "shovel ready"? Provide evidence that this project will be completed within two years. Is design and engineering complete or is there still work to be done? List any permits that will need to J>e·obt;,ih:~~:fer implementation of the project and existing status of obtaining those •p:ermitst(·Fe~~.;~l 404, County or City Planning or } ., _. ~-.. -.~--·:h1·· ,..-;·•~'-·~ <:,~~ ;~. \ Public Works, Storm Water D~aina~_~,1~"~~)~i D9~~\th~ project necessitate a change in zoning? Itemize anticipated c¢,st~ f?r:~p.ie ~mits, ~9~~~fp ment fees and consultants. Detail costs in the correct Part E Bud~~tF~r~. :~?rrel,~~~,J-~sponse with the Project Timeline in Part D. Project timeline must be.:,r~~li~i¢'t6\reteiy~~full points for this question. If this is an acquisition project, list the due :d.t !igenc·~\fi'~'f'.n·§ you already have available or will pursue (such as purchase agreement,' preliminary title work, appraisal, environmental site assessment, survey, etc). Purchase agreement or option with seller and preliminary title work should be secured and indiided"in'tn.etapplication and attached in Part G. Include detailed costs in Part E. (S points) The Parks Gateway Enhancements project is "shovel ready'' if selected as a grant award. Design and engineering has been completed. landscaping designs have been completed. Two park ID signs have already been constructed as part of a previous ACOS grant award during the redevelopment of Duncan Park. After reviewing the project with the City Planning and Public Works Departments, there are no permits, government fees or zoning changes required. 8. Describe the planning process that identified this specific project as a priority. Is this project listed as a priority in a master plan, site specific plan or other adopted planning document? If so, discuss that plan. Describe the relationship of the project to any local, regional, state or system-wide master plan. Give the name of each plan and list related element(s) within the plan. Was this project identified through an independent community planning process? Describe this process. (S points) 2015 Standard/Small Grant Application Page 16of95 • • • • • • This project was identified through an independent community planning process by the City's Community Development Department. During the planning process that started in 1999 through 2002, the City was desirous of a sign age plan that would blend the various signage needs {Civic Center, Entry Port, District and Park Identification) throughout the City in one uniform design theme. Unfortunately, the project was put on hold due to a lack of funding resources. Recently, the economy has begun to improve and Duncan Park was redeveloped with help from a grant from Arapahoe County Open Spaces and the use of shareback funds. New park identification signage was constructed in Duncan Park that has now raised the priority of making all park identification signage uniform by replacing all of the existing 50 year old park signs. This grant request is not a typical site improvement project which would be included in a long range planning document. This project has been an issue for over twenty years as our current park identification signag~ has "b.ecome very outdated. Due to more pressing City of Englewood comlflit trl.eiits'i~ci?P.tiprities as well as the economy, this '~ -. <•··~ ~··-·· •• ,t;;.:,~· '.;.> ·:,::.;:~." project has not been funded bcii has been,thof:6't:1ghly reviewed and would be a .: .. s~:::!• "" ..... / ... ~· l' ,...... i.~rV2fi?1i \ welcomed project by the resic;1¢o!s of:Englewoo '"-' p Arapahoe County. ~ :;,/• .. J'/' ~.\; .·'1 _.. --_;; ., ;· (' / ,J ~ ;,,,,, l \ c.:.}t ./ ~ ~~\. .. ·-i:1~~[~ ,,~ Even though this project is not lis;~.i:I i,hi ~ spec.ffis,planning document, parks gateway '•.;. ·.:.~ ~ ; ""''-~: -/, ·":-;·,:'.,..:-··::.:;-;/ .1- e n ha n cements are fundamental to P .... ~rk usag~~>This enhancement project creates a community identity with the park syst;m:~;~lcomes new users and establishes the level of care and maintenance thatis pr.ovidedJn ,ou.r..P .ar~s·-·~-··· 9. Discuss any efforts to obtain public input, disseminate public information, develop partnerships, develop partnerships for cash finding or in-kind contributions, and garner community support specifically related to this project. In most cases, evidence of a transparent public process will be required. For acquisitions, the process may be tied to a public process for an overall master plan rather than identification of a specific parcel. For regional trails, the process may need to include notification and/or involvement of residents from adjacent jurisdictions. Discuss any objections or opposition to this project. Include any letters, petitions, news articles, or other documents evidencing opposition . What has been done to address concerns and how has the opposition responded? (5 points) Planning for the park gateway sign age initially started in 1999. The City of Englewood was interested in strengthening the community image and heightening awareness of Englewood. Tacito Design Inc. was selected for design development of entry port monumentation, district sign age design and park gateway signage enhancements . 2015 Standard/Small Grant Application Page 17of95 An advisory committee was formed in 1999 to help guide the process and to communicate with their constituencies in the community. The advisory committee was comprised of policy-makers, local merchants, residents and City staff. In 2002, the Englewood Parks & Recreation Commission selected a park signage design concept. The Commission is an advisory board made up of Englewood citizens who guide public policy for the Parks and Recreation Department and make recommendations as public input to Englewood City Council. During Parks and Recreation Commission meetings held between October 2012 and January 2013, parks signage was again reviewed and approved in order to have new sign age in place for the Duncan Park Redevelopment grant (meeting minutes are attached Part G -10. Other). Along with the successful redevelopment of Duncan Park, the new park identification signs have received a great deal of.attehtion:fr.om folks throughout Englewood. Many .r1:1 ., ··:.·.......,.. ···i ··;~:·;.'.>~. citizens have requested that the gateway.:sign~.:t,~:h~heir nearby parks receive the same upgrades. r:/. i:t/~·:;i~!~l All Parks and Recreation Commission rheeting(ar~' open to the public and their ~. ;· .. J , ! :: '· ::: .... , . :\::r:··:y i r comments and input are invalua~l~'irf ad~r:e.s~iljg,any public concerns. We have received ·~.· .; ·····i .~:$,·~· /"'' no objections or opposition toward this pr:oposed project. 10. Describe how this project addresses ·indlisiVity"per the· Americans with Disabilities Act guidelines. (3 points) Parks Gateway Enhancements is an atypical project that does not fall into the guidelines of ADA. The project is a gateway enhancement that allows all individuals to identify specific Englewood parks and to enjoy all the amenities each park has to offer. 11. Discuss the need and urgency for this project and why it is a priority. What opportunities are lost if this project is not funded now? (5 points) The need and urgency for this project is great. The project was started 16 years ago and has stalled several times due to the economy and lack of sufficient budget funding in recent years. The City is currently embarking on a new era of identifying who we are and what services we provide to our citizens through the development of a new mission and vision statement: To promote and ensure a high quality of life, economic vitality and a uniquely desirable community identity by proactively collaborating with our citizens and businesses, developing a safe environment, creating opportunity and through the provision of reliable, affordable and flexible services. 2015 Standard/Small Grant Application Page 18of95 • • • • • • City Council has given approval for the Parks Gateway Enhancements as an initial step towards this new mission and vision. If the project is not funded now, it will likely lose its priority standing as other City departments compete for City Council endorsement and funding. 12. If successful in obtaining this grant, how will the agency use this project to inform citizens about the value of the Arapahoe County Open Space sales and use tax? Address the public outreach plan, signage plan, celebration, dedication, etc. (2 points) The Parks Gateway Enhancements Project is about creating an identity. As recognition of the grant funding and support, permanent signage identifying ACOS has been incorporated into the design of all 18 signs and will be installed as part of gateway enhancements at all 10 park locations. Approved sign designs are attached in Part G - 10. Information will also be added to the City of Englewood's web site identifying the project and funding sources during all~. foito\~ing construction. The Englewood Herald will run information and .a:ri'ews -s~oae·s:th'r9ughout the project. Social media such as Facebook and Twitter1~illt b:~.:Fs .~.~)0:p f9~i;~,e project updates, recognize accomplishments and promot~ fµnding P.artner~:\*~?i ! \'0r~:/")fr 1 ( ~-:··:·~IQ'.i j 13. How much of your planned casfrhJ~tc~. fs'!;~q.1~e.~?!How much still needs to be raised •''); ,. _:.;. ~:·. ·::: --~ .•• [--· _;l '"" .I' and what are your plans for raising :a9ditionaff,ijnds? What is your back up plan if you are unable to raise those funds? De'scribe·the"cash and in-kind partnerships established for this project. This does not include partners who have contributed to previous phases or partners that plan to cohtrib-utetcHuturephas·es·. Explain if partnerships were not possible or necessary for this project. Include all partner support letters in Part G and clearly label on the section cover page. Include match from all partners in the Part E Budget. All support letters must be dated within the last six months to be eligible. (5 points) The entire cash match is secured. We are planning on using Arapahoe County Shareback Funds. There are no other cash or in-kind partnerships with this project. Partnerships were not possible for the gateway enhancements in ten park locations at this time. 14. Briefly discuss support from entities and user groups that are supporting the project in other ways than cash or in-kind contributions. Support letters should come from users, user groups, community members, volunteers, schools, etc. A maximum of five (5) support letters should be attached in Part G and clearly labeled on the section cover page. All letters should be dated within the last six months. (5 points) Englewood has broad based support for the Parks Gateway Enhancements project . Englewood Unleashed is a community dog park advocacy group. Their goal is to 2015 Standard/Small Grant Application Page 19of95 enhance the off-leash parks within Englewood. The group raises funds for improvements within off-leash · parks, performs monthly park cleanups and ensures that pet owners are responsible stewards of the parks. Pirate Youth Sports is a local non-profit organization that serves Englewood youth by providing a variety of sports activities In many of our parks. Improved park slgnage would improve Identification of parks and athletic fields used by Pirate Youth Sports and visiting sports organizations. Englewood Schools serves our community's academic and athletic needs for youth. The City and school district partner on shared use of numerous sports fields and tennis courts. Mr. Gllllt Is a community member and citizen advocate for our parks. He resides adjacent to one of our larger community parks and Is a huge supporter of our Parks and Recreation programs . Certification of accuracy for the Information provided In Part F: Applicant certifies that all of the .above .answers are accu.rate and that all information submitted is true to the best of their knowledge. , ... : ~! ~· • •• ~ ,r i.:; ri. .t.;, c.-~~:, ~-·; Authorized Signature: ~2 (mustbesignedbyh/gh~cy) Print Name and Title: ..I:-U.3~ 'h N-~ -~ U:.q.-A-.-.-"').._.... 2015 Standard/Small Grant Application Page 20of95 Date: /-L--/.s=- • • • • Part G -Attachments (10 points) • • Use this as the table of contents cover page for the required application attachments. Attachments in this section are supporting documentation to the questions answered in Part F. To receive the full amount of points available for each question, sufficient supporting documentation must be attached. List all attachments in order, by name/title and by page number. 1. Evidence of support from highest authority (official letter or resolution**)- including commitment to complete the project; statement that match funds are secured; and certification that the project will be open to the public or serve a public purpose upon completion 2. Evidence of commitment to long-term maintenance (official letter or resolution) 3. Evidence of property ownership/legal access (legal documentation) 4. Evidence of community support (letters of support -max. 5, known objections) 5 . Documentation of oppostition and responses (if applicable) 6. Evidence of commitment from funding partners (cash match/in-kind match support letters) 7. Photos (pre-submittal) 8. Site maps (project location m ·a'p .~):,::"'."::,> .. ,• ''r''. ··_ ' r, • '"·-<! . :' "?; .I'.,~$. •' " • ~·~. :"\.."!.~ 9. GIS shapefile, if applicable (in..~lude on compact disc) ,, ; .. ··'" ,,, . ...... ~ ;, .... . ~ 10. Other (clearly title: acquisition dci'.~dme~t_atiqn, if applicable, or other supporting ~ t:. (_/ r~,~ / ... ,\. r··i f documents) ·, · .· · '/· 1 .... ,:: ,_/ .J \·:~~</ )\L~:.~·-· ~\-~? **Resolution from a Governing Body or an Official Letter from Highest Authority must include all listed applicable items and must designat~~~ts ·p~~ific person to sign the grant agreement and related grant administration documents.** -.... ---"'-""~"'·' ..... ~-..... -~\ .<.·•·.·· ... ,..J -·~·--.,.;, : ••• ;, ~ -•.•• 2015 Standard/Small Grant Application Page 21of95 Part G Attachments -1. Resolution RESOLUTION NO. -5_ SERIES OF 2015 A RESOLUTION SUPPORTING TIIE CITY'S ARAPAHOE COUNTY OPEN SPACE GRANT APPLICATION FOR PARK GATEWAY ENHANCEMENTS PHASE I WHEREAS, the Parks Gateway Enhancements Project highlights a much overdue need to replace seventeen signs that are currently comprised of 50 year old hand made park identification signs with a more modern, updated design for park identification signagc with additional landscaping surrounding the park signs; and WHEREAS, Parks and Recreation staff believe these park ID signs are the gateway into each of our neighborhood parks and are critical to identifying each of Englewood's parks and will improve the image of the City of Englewood; and WHEREAS, the Parks and Recreation Commission recommended the Tacito Design for this project at the May 9111, 2002 meeting; and WHEREAS, the Parks and Recreation Commission a~ recommended the design at the October lllh, 2012, November 1511a, 2012 and January 10 , 2013 meetings; and WHEREAS, there are no federal funds being used for the Park Gateway Enhancements Phase 1 project; and WHEREAS, the City's Arapahoe County Open Space grant application will request $200,100 in grant funds with a required City cash match of $83 ,300. Englewood shareback funds have been budgeted; and WHEREAS, Parks and Recfeation will bring back an IGA if approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCU., OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the application for an Arapahoe County Open Space Grant for Park Gateway Enhancement attached hereto as Exhibit A. ADOPTED AND APPROVED this 20th dayofJamwy, 2015. A. Ellis, City Clerk 2015 Standard/Small Grant Application Page 22 of 95 • • • • • • I, Loucrishia A Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No . ..5:_, Series of2015 . 2015 Standard/Small Grant Application Page 23of95 Part G Attachments -2. Long-Term Maintenance {' c T y 0 F ENGLEWOOD DEPARTMENT OF PARKS ANO REC:l\~ATION .Arapahoe County Open SpilCe andTralls Advisory Board 6934 South Uma Street, Unit A Centennfal, COSD112 December 1, 2014 Re: Lons·Term Part Maintenance Dear Open Space Advisory Board, The City of Ena lewood Parks 11nd Recreation Department Is committed to the lo111-tenn maintenance .and manaaement of 111 Englewood parts and park Infrastructure within the City. The City of Englewood .allocates funds for the long·term maintenance, repair and replacement of pan !nfrastructUtt. Ongoing maintenance functions Include: slan mairltA!nance, sign repalr/replacemenl, 1raffitl removal and landscape maintenance. The Parks and Reaeation Department Is fu11ded aooually lhrough the Oty of Entlewood's General Fund .as part of the core services provided to the citizens of die City of EfWlewoocl. Maintenance of the Englewood Parks Gateway Enhancements Is currently Included In all long-term maintenance prllifi1mS .and actfvltfes and will c:cntlnue to be a part of all such actiYltfes Into the future. Sincerely, Jerrell Blade Parks and Recreation DirKtor 1155 W . Oxford Avenue Englewood. Colorado 60110 Phone 303·762-268-0 Fax jlil-762-:i6S8 2015 Standard/Small Grant Application Page 24of95 ..... w er.;lawoo<ICtW .or; • • • Part G Attachments -3. Evidence of property ownership • City of Engle od • I ~ ]2015 Standard/Small Grant rpplication Page 25 of 95 ______ ., ____ ·------ ENGLEWOOD PARKS AND RECREATION SYSTEM City of Englewood Department of Parks and Recreation 1155 W. Oxford Avenue Englewood, CO 80110 {303) 762-2680 • (303) 762-2688 FAX Centennial Cushing Baker Jason MIRer Field Duncan Emerson Romans Rotolo Bates-Logan GREENBELTiORAINAGE WAYS Herb Hosanna· Athletic Comp lex Barde Clarkson Amhersl Nonhwest Greenbelt Southwest Greenbe lt SWIMMING POOLS Sinclair Jr. High Scheel Englewood High SchaOI GOLF COURSE River Golf Course CENTERS Malley Sr. Center Englewood Flee. Center Baker Park 031002621 2015 Standard/Small Grant Application Page 26of95 • • ·'&ii!ii • =----· .015 Standard/Small Grant Application Page 27of95 Ii Belleview Park 033752325 031992184 034389211 \ llll•JU .. •' 2015 Standard/Small Grant Application Page 28 of 95 Belleview Park 033752325 031992184 034389211 • • • • • • Arapahoe County -Parcel Search Page I of 1 PIN: AIN: Situs Address: Situs City: Full OWner List: Owner Address: City/State/Zip: Neighborhood: Neighborhood Code: Acreage: Land Use: Legal Dase: 033752325 2077-09-4-00-015 1500 W Layton Ave Englewood Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Englewood Ind Area 3537.00 47.2400 That Part Of Se 1/4 Sec 9-5-68 Desc As Beg 37 Ft E & 1054 Ft N Of Sw Cor Of Sd Se 1/4 Th E 308.26 Ft Th Se 648 Ft 4.09 Ft & 287.91 Ft Th N 93. 79 Ft Th Se 511.4 Ft Th S 210.56 Ft Th E 146.5 Ft & 96.3 Ft Th N 10 Ft Th Ne 98.8 Ft Th S To A Pt On N Line Of W Belleview Ave Th E 328.78 Ft & 300.4 Ft To W Line Of S Inca Dr Th Nw Alg Sd W Row Line 240.5 Ft & 293.75 Ft Th Ne 63.42 Ft Th Nw 144.75 Ft Th Ne -----------·-----"-·----·-----------··--·····-------------- 2014 Appraised VslutJ 2014 AS$1Js.sed Value Total 24,693,293 7,161,055 Building 0 0 2013 Miii levy: Land 24 ,693,293 7,181,055 72.800 Lend Line Units Land Value Land Use 47.2400 AC 24,693,293 Recreation Note : Land LJne data above c:omisponds to thfJ lnlllal sppralsed vafue and does not reflect subHquenl eppeel related 8dju$1ments, If any . • Nol an parcels have available photos f aketches . In some cases a sketch may be dlflicuH to read. Please amlact the Assessors Olllce for assistance. Measurements lakan from Iha exterior of Iha build · The Arapahoe County Assessoni Office does not warranty the accuracy of any akelch, nor assumes any responslblllly or Hablllty to any user. Although some parcels may have mulUpte buildings and photos, at this time our system Is llmlted to 1 sketch and 1 pholo per parcel number. Sorry for . Inconvenience. 2015 Standard/Small Grant Application Page 29 of 95 New Search Arapahoe County -Parcel Search Page 1 of 1 New Search Printer Frie -----------------·---------·· .... ·---~-·--·~------------- PIN: AJN: Situs Address: Situs City: Full Owner List: Owner Address: City/State/Zip: Neighborhood: Neighborhood Code: Acreage: Land Use: 031992184 2077-09+00·014 *Photo I View Parcel Map Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Englewood Ind Area 3537.00 2.1740 Treasurer'! Inform Sales by Tax Ye11 Nelghbor1 2013/' 2011 /: 2009/, 2007/: 20051 Complete Ne ighbor! Sales Information Hi Tall District L1 Legal Desc: Beg 1035 Ft E & 30 Fl N Of Sw Cor Se 1/4 Th N 370 Fl Th Nw 287.91FtThS577.11FtThE2t Ft To Beg Sec 9-5-68 Total Building Land 2014 Appraised Value 1,136,400 0 1,136,400 2014 Assessed VBIU8 329,556 0 329,556 2013 Mill Levy: 72 .800 ... -----------------~ Sale Book Page Date Price Type A713 6443 •Munl Sched 10-24-1997 395,000 DEED 3619 0343 "Mufti Sched 04-01-1982 1,004,900 WARR 3443 0484 07-01-1981 355,166 WARR Land Une Units Land Value Land Use 94700.0000 SF 947,000 Recreation Nale : Lsnd Une data above coTTesponds to the Initial appraised vBllla end does not reflect subsaquent appesl related edjustments, If any. • Not all parcels have avaRable photos I sketches . In some cases a sketch may be dl!Bcull to read . Please contact the Assessors Otllca for assistance . Measurements taken from tne exterior of Ille buil The Arapahoe County Assessors Office does not warranty the accuracy or any sketch, nor assumes any responslblllty or ftabHlty to any user. Although some parcels may have munlpla buildings and photos, at this lime our system Is Umlted to 1 skelch and 1 photo per parcel number. Sony lo Inconvenience . 2015 Standard/Small Grant Application Page 30of 95 New Search • • • • • • Arapahoe County -Parcel Search PIN: AIN: Situs Address: Situs City: Full Owner List Owner Address: Clty/StatelZlp: Neighborhood: Neighborhood Cade: Acreage: Land Use: Legal Deac: 2014 Appralsed Value 2014 Asse:sad Value 034389211 2on-09401-020 1225 W Belleview Ave Englewood Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Englewood Ind Area 3537.00 3.0610 Lots 1-4 Blk 1 Mavdon Sub Total 1,333,440 386,698 Bulldlng 0 0 2013 Mill Levy: Land 1,333,440 386,698 72.800 Land Line Units Land Value Land Use Pagel of 1 133344.0000 SF 1,333,440 Vacant Commercial Lots Note : I.and Une data above corresponds to the Initial apprelsed value and does not 1Bflect subsequent appeal f81ated adjustment!, If any . • Nat all parcels have avaHable photos I sketches . In some cases a sketch may be dlfllc:ult to reacl. Please contact the Assessors Office ror assistance . Measurements taken from the exterior al Iha build . Th& Arapahoe County AssasllOB Oflce does not warranty Iha accuracy or any 1kelch, nor assumes any responslbUlly or llablHty to any user. Although some parcels may have multiple bulkllngs and photos, at this time our &y1tem Is llmlted to 1 &ketch and 1 photo per parcel number. Sorry for . inconvenience . 2015 Standard/Small Grant Application Page 31 of95 New Search 2015 Standard/Small Grant Application Page 32 of 95 Centennial Park 031978165 031978246 031978238 031978173 032594322 032620269 031978416 . . '" -----=--.•. .......... ; • • • • • • Arapahoe County -Parcel Search Page 1of1 PIN: AIN: Situs Address: Situs City: Full Owner List: Owner Address: City/State/Zip: Neighborhood: Neighborhood Code: Acreage: Land Use: Legal Dase: 2014 Appraised Value 2014Assassed Value 031978165 2077 -08-1-00-029 Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110·2373 Vacant Unplatted Parcels 2942.00 7.0600 Parcel Of Land In S 112 Ne 1/4 Sec 8 Oesc As Beg 400.2 Ft E Of Nw Cor S 112 Ne 1/4 Th Se 1355.88 Ft To Pl On N Line Of W Union Ave Th E Alg Sd line 660 Ft MIL W Of E Line Of Ne 1/4 Sec 8 Th N 130FtThW1021.87 Ft Th Nw 1232.53 Ft Th W 130 Ft To Beg 8-5-68 Total 3,530 1,024 Bull ding 0 0 2013 Miii Levy: Land 3,530 1,024 68 .749 Land Une Units Land Value Land Use 7.0600 AC 910,740 Vac Unplatted Area> 5 .0 Acres but< 10.0 Acres Note · Land Line data above corresponds lo the /nit/el eppralsed value and does not renect subsequent sppeal rtlated adjuslmenls, ff 1ny. • NOC au parcels have avaffable pholos I skelches . In soma cases a sketch may be dllficult to reacl. Please conlacl Iha Assessors Ollice for assistance. Measurt1menls taken from the exterior of lhe build The Arapahoe County Assessors Office does not warranty the accuracy of eny sketch, nor assumes any responsibility or llablllty to any user. Although some parcels may have multiple bulkllnga and photos, at lhls lime our system Is Umlted lo 1 sketch and 1 photo per parcel number. Sorry for . Inconvenience. 2015 Standard/Small Grant Application Page 33 of 95 New Search Arapahoe County -Parcel Search PIN: AIN: Situs AddreH: Situs City: Full OWner Ust Owner AddreH: Clty/StateJZlp: Neighborhood: Neighborhood Code: Acreage: Land Use: 031978248 2077-08-1-00-039 Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Vacant Unplatted Parcels 2942.00 11.1300 Page 1of1 Legal Dase: Beg 655. 78 Ft S or Nw Cor or E 1/2 Se 1/4 Ne 1/4 Th Sw 1104.45 Ft Th Se 356.97 Ft Th E 968. i Ft Th N 508 Ft To Beg Sec 8-5-88 2014 Appraised Value 2014 As»sStld Velua Sele Total 5,565 1,614 Book Page 6942 0546 Building 0 0 2013 Miii Levy: Date 04-09-1993 Land 5,565 1,614 68.749 Price 0 Land Une Units Land Value Land Use Type ac 11.1300 AC 5,585 Vac Unplatted Area > 1 D.0 Acres but < 35.1 Acres Nole · Land Line data above corresponds to the Initial appraised value and does nOl reflect subsequent eppeal related adjustments, if any. • Not all parcels have avaRable photos I skelches. In some cases a sketch may be dllllcult to l'lllld. Please contact the Assessors Olllce far asslstanai . Measurements taken from the exterior of the build The Arapahoe County Assessors Office does not warranty lhe accunicy of any lkelch, nor assumes any responsibility or Rablllty to any user. Although some pan:ela may have multiple buildings and photos, at this time our system Is limited to 1 sketch and 1 photo per parcel number. SDfl'Y fat . Inconvenience . 2015 Standard/Small Grant Appl ication Page 34 of 95 New Search • • • • • • .. ~pahoe County -Parcel Search Page I oft PIN: AIN: Situs Address: Situs City: Full Owner Ust Owner Address: Clty/State/Zlp: Neighborhood: Neighborhood Code: Acreage: Land UH: Legal Desc: 2014 Appraised Value 2014 Auessed Velu11 031978238 2on-08-1-00-03a Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Vacant Unplatted Parcels 2942.00 14.6100 Beg 988.77 Ft E or Nw Cor or S 112 Ne 1/4 Sec 8 Th E 391.2 Ft Th S 275 Ft Th Se 631.2 Fl Th~ 180.78 Ft Th Sw 1104.45 Ft Th Se 356 .97 Ft Th W 53.09 Fl Th Nw 832.53 Ft Th Ne 492.09 Ft To Beg Sec 8-5-68 Total 7,305 2,118 Bulldlng 0 0 2013 Miii Levy: Land 7,305 2,118 68.749 Land Une Units Land Value Land Use 14.6100 AC 7,305 Vac Unplatted Area> 10.0 Acres but< 35 .1 Acres Note : Land Une data above corresponds to lh11 lnitia/ appraised value and does not reflect subsequent appeal related adjustments, if any. • Nol all parcels have avaffable photos I akatches . In some cases a sketdl may be dllllcult to read . Please contact the Assesaors Office for assistance. Measurements taken from the exterior of the build · The Arapahoe County AssesSOB Office does nol wamanly lhe accuracy of any ;kelch, nor assumes any responslblllly or llabUlly lo any user. Alttlough some parcels may have multlple bulldlngs and photos, at this Ume our system Is limited to 1 skeldl and 1 pholo per parcel number. Sony for . Inconvenience . 2015 Standard/Small Grant Application Page 35 of 95 New Search Arapahoe County 4 Parcel Search PIN: AIN: Situs Address: Situs City: Full Owner Ust: Owner Address: City/State/Zip: Neighborhood: Neighborhood Code: Acreage: Land Use: 031978173 2077-08-1-00-031 Englewood City or 1000 Englewood Pkwy Englewood, CO 80110-2373 Englewood Ind Area 3537.00 1.9300 Page 1 of 1 Legal Desc: Beg 538.77 Ft E or Nw Cor S 1/2 Ne 1/4 Sec 8 Th E 450 Ft Th Sw 492 .09 Ft Th Nw 400 Ft To Po 2014 Appraised Value 2014 Assessed Value Total 300 87 Bulldlng 0 0 2013 Miii Levy: Land 300 87 68.749 Land Una Units Land Value Land Use 1.0000 LT 300 Open Space Nole · Land Una data above corresponds to the Initial appraised value and does not relTect subsequent appeal related adjustments, if any. • Not au parcels have available photos I sketches. In 110me cases a sketch may be dll'llcult to read. Please conlad the ~ Ollice for assistance. Measuremanls taken from Iha exterior of the buUd1 The Arapahoe County Assessor.i Office does not w811'Snty the accuracy of any sketch, nor assumes any responslblllly or llabRlty to any user. Although some parcels may have mulUple buildings and pholos, at lhl11 lime our system Is Hmlted to 1 sketch and 1 photo par psrcel number. Sorry for . Inconvenience. 2015 Standard/Small Grant Application Page 36of95 New Search .. • • • • • • ' ~pahoe County -Parcel Search Page 1of1 PIN: AIN: Situs Address: Situs City: Full Owner List: Owner Address: City/State/Zip: Neighborhood: Neighborhood Code: Acreage: Land Use: 032594322 2on-oa-1--00-048 Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Vacant Unplatted Parcels 2942.00 4.1000 Legal Desc: Beg 141.58 Ft W Of Ne Cor W 112 Se 1/4Ne1/4 Sec B-5·68 Th Alg Curve To Left 493 .87 Ft Th S 8.58 Ft Th Nw 631.2 Ft Th N 275 Ft To N Line Se 1/4 Ne 1/4 Th E 458.42 Ft To Beg ···-·---------------------------------------- 2014 Appraised Valua 2014 Assessed Value Land Line Total 2,050 595 Units 4 .1000 AC Building 0 0 2013 Miii Levy: Land Value 528,900 Land 2,050 595 68 .749 Land Use Vac Unplatted Area > 1.0 Acre but < 5.0 Acres Note Land Une data above conesponds to th• Initial 11ppraiSed vs/u1111nd dolls not renect subsequent appeal r!lated edjustments, if 111y. --------------...... -.... ,---·-'~"·--... --···--... -... --·--------------~~ • Not au p;ucels have available photos I sketches . In some cases a sketch may be dlllic:ult to read . Please contact the Assessors Office for assistance . Measurements taken from the exterior of the buRd The Arapahoe County AssesSOB Office does not warranty the accuracy of any sketch, nor assumes any responsibility or llabUlty lo any user. Allhough some parcels may have multiple buildings end photos, at this Ume our system Is llmlled to 1 sketch and 1 photo per pan:el number. Sony for . Inconvenience. 2015 Standard/Small Grant Application Page 37of95 New Search ·Arapahoe County -Parcel Search Page 1 of 1 PIN: AIN: Situs Address: Situs City: Full Owner Ust: Owner Address: City/State/Zip: Neighborhood: Neighborhood Code: Acreage: Land Uaa: Legal Desc: 2014 Appraised Value 2014 Assessed Value Sale 032620269 2on .oa-1-00-os2 2501 W Union Ave Englewood Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Vacant Unplatted Parcels 2942.00 1.8400 Parcel Of Land In Ne 1/4 Sec 8 Desc As Beg At A Pt On N Line Of Co Rd No 1 Wh Is 77.4 Fl Nw From Se Cor Se 1/4 Ne 1/4 Sec 8 Th Ne 101.1 Fl Th Nw 185.06 Ft Th W 538.24 Ft Th S 130 Ft T E 538.24 Ft Th Ne 101.1 Ft To Pob Sec 8-5-68 Total 920 267 Book Page 8107 7057 A820 0553 Bull ding 0 0 2013 Miii Levy: Date 05-02-2001 12-03-1998 Land 920 267 68.749 Price 0 29,000 Type CTOR SWAR Land Lina Units Land Value Land Use 1.8400 AC 237 ,360 Vac Unplatted Area > 1.0 Acre but < 5.0 Acres Ncle Lend Une data above corresponds le lhe In/Ila/ appraised value and does not reflect subsequent appeal related adjustments, if any. • Net all parcels have available photos / sketches. In some cases a sketch may be dlllict.llt to read . Please contact the Assessors Olfice for assistance. Measurements taken from the exterior or the build' The Arapahoe County Assessors Office does not warranty the accuracy or any sketdl, nor assumes any responsibility or llabRlty lo any user. Although some parcels may have multlple buHdlngs and photos . at this lime our system Is limited to 1 sketch and 1 photo per part:el number. Sorry for. Inconvenience . 2015 Standard/Small Grant Application Page 38 of95 New Search • • • • •• • • Arapahoe County -Parcel Search PIN: AIN: Situs Address: Situs City: Full Owner List: Owner Address: City/State/Zip: Neighborhood: Neighborhood Code: Acreage: Land Use: Legal Oesc: 2014 Appraised Vslue 2014 Assessed Vslue 031978416 2on -os-1-03-009 Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Englewood Ind Area 3537.00 B.2300 Lots 1-7 Blk 2 & Vac W Tufts Ave Adj & Lot 3 Blk 3 Cent Ind Park Total 3,256,546 944,398 Bulldlng 0 0 2013 Miii Levy: Land 3,256,546 944,398 68.749 Page 1 of 1 Land Une Units Land Value Land Use 6.2300 AC 3,258,548 Recreation Note · Land Une data above corresponds to the Initial appraised value and does not reflect 5Ubsequent appeal relatad adjustments, If any . • Nol all parcels have avauable photoa / skelches . In some cases a sketch may be difficult lo raad. Please contact the Asseaaors Office for assistance . Measurements taken rrom the exterior of the build · The Arapahoe County Assessors Office does not warranty the accuracy of any sketch, nor assumes any responslblNty or llabllty to any UHr. Although aome parcels may have mulUple bulldlngs and photos, at this Ume our syslem Is llmlted to 1 sketch and 1 photo per parcel number. Sony for . Inconvenience . 2015 Standard/Small Grant Application Page 39of95 New Search 2015 Standard/Small Grant Application Page 40 of 95 Cushing Park 033564561 033564545 -.:·_·, ~-=--·::. • • •• • • • ,!rapahoe County -Parcel Search Page 1 of I PIN: AIN: Situs Address: Situs City: Full Owner Ust OWner AddreH: Clty/StateJZlp: Neighborhood: Neighborhood Code: Acreage: Land Use: Legal Oesc: 2014 Appraised Vslue 20 14 Assessed Value 033564561 1971-34-3-00-079 Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Non-Ind Englewood 3588.00 4.7500 That Part Of Sw 1/4 Sec 344-68 Dese As Beg 30 Ft S & 100 Ft E Of Nw Cor Of Sd Sw 1/4 Th S 125FtThW100 Ft Th S 519.5 Ft MIL Th E 334 Ft Th N 676 Ft Th W 231.35 Ft To Beg (Park) Ex RoadSec~e Total 3,207,105 930,060 Bulldlng 0 0 2013 Mill Levy: Land 3,207,105 930,060 72 .800 Lsnct Line Units Land Value Land Use 4.7500 AC O Recreation Note : Land Line data 11bovs corresponds to the lnllisl appraised 11slue Biid does not re/feet subsaquent appeal related adjustments, If Blly. ---·-··---·-------- • Net all parcels have avaHable photos I &ketches . In soma cases a sketch may be dllflcult to reacl. Please contact the Assessors Olllce for asslslance . Measurements taken from the exterior of the buHd . The Arapahoe County Assessors Offtce does not waminty the ac:curacy of any &ketch, nor assumes any responsibility or Uablllty to any user. Although some parcels may have multiple bulldlnga and photos, at this time our system Is Hmlted to 1 sketch and 1 photo per parcef number. Sony for. Inconvenience . 2015 Standard/Small Grant Application Page 41of95 New Search Arapahoe County -Parcel Search Pagel of l PIN: AIN: Situs Address: Situs City: Full Owner Uat: Owner Address: Clty/State/Zlp: Neighborhood: Neighborhood Code: Acreage: Land Use: Legal Desc: 2014 Appraised Valua 2014 Assessed VBIUB 033564545 1971 ·33-4-00-083 840 W Dartmouth Ave Englewood Englewood City or 1000 Englewood Pkwy Englewood, CO 80110-2373 Englewood Ind North 1971 3538.00 4.9500 That Part Of Se 1/4 Sec 33-4-68 OescAs Beg 18 Ft W & 30 Fl S Of Ne Cor Of Sd Se 1/4 Th W 180. 7 Ft To E Row Uneof At & Sf Row Th Sw Alg Sd Row Line 733 .22 Ft Th E 420.33 Fl Th N 695.37 Ft To Beg Ex Road Sec 33-4-68 Total 2,177,424 631,453 Building 21,204 6,149 2013 Miii Levy: Land 2,156,220 625,304 72.800 Lend Una Units Land Value Land Use 4.9500 AC 2, 156,220 Recreation Nola : Land Line data above eotresponds lo Ille Initial appraised value end does not mnect subsequent appeal related adjustments. if any. • Not all psn:els have available pholos / &ketches . In soma cases a &ketch may be dlflk:ull to read . Please contact the Assessors Ollic:e for assistance. Measurements taken from the ex1erloroftha buld i The Arapahoe County Assessors Office does not warranty the accuracy of any &ketch. nor amJmes any ruponslblllty or Nablllty to any user. Although some parcels may have multiple buildings and pho1os, at this Ume our system Is NmHed lo 1 &ketch and 1 photo pet parcel number. Sorry for . Inconvenience. 2015 Standard/Small Grant Application Page 42of95 New Search • • • • • • I CDI ... .. . .... , .. ;•• • • • /0 .. " ·11 '/J . i.L.i-·-·~~ . .'!~ .... l'l.HESLE.Y :· , I --•• au •• •• -... ... ~-~ z. ® • -® 'Yrl~•l•d • ,,,. -C tlK..., l• u ll 11 ,. ,. ,. ~ ~ -Ill .. , i I I : r~i ·Ii . ·-~11111·r1ai''"f•ll•~ ... .... _ .... _________ ....: .... ;;......:..-....::...-----~:::....--..:i.-111..:1~~~~~;.... ....... =:=,:. r=;· J"ci =tw·1 r--:r--r::r"""~~--=nr1!rT:T.~---==--..,..'::"lll"'"l....,=..,..~:-r=:-r.::-r::':'l'-::':':':r::rr~-o;r.l',ll"'I.,· !~ -~ . ~~~· _, - 2015 Standard/Small Grant Application Page 43 of95 Baker Park 031002621 Arapahoe County -Parcel Search PIN: AIN: Situs Address: Situs City: Full Owner List Owner Address: Clty/StateJZlp: Neighborhood: Neighborhood Coda: Acreage: Land Use: Legal Deac: 2014 AppralSIJd Value 2014 Assessed Velu1 031002621 1971 ·28-3-03-023 Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Southlawn Gardens Annex 2070.00 0.8350 Lots 7·8 Blk 2 Southlawn Gdns Annex Dedicated To Public For Park Total 600 174 Building 0 0 2013 Miii Levy: Land 600 174 72 .800 Pagel of l L11ndUne Units Land Value Land Use 2.0000 LT 600 Tract Note : Land Line dela above correspond& to Iha Initial appraised value and does not rellect subsequent appeal related adjustments, if any. • Not aR pan:als have available photos I sketches . In BOme cases a sketch may be difficult lo read. Please contact the Asaessora Olfice for aaalstince . Measurements taken from the exterior of the buUd1 The Arapahoe County Assessors Office does not warranty the accuracy of any sketch, nor assumes any responsibility or llablDty lo any user. Although some parcels may have multiple bufkffngs and photos, at this Ume our system Is Rmlted to 1 sketch and 1 photo per parcel number. Sony for . Inconvenience. 2015 Standard/Small Grant Application Page 44 of 95 New Search • • • • • • 2015 Standard/Small Grant Application Page 45of95 I. , .. • ·-- . . J .. .. .. ... I ,.!!i" l' " • •1 ., ... I Jason Park 031964547 031964555 Shft 'I •• 1 "I •1 I , •1 . . - Arapahoe County -Parcel Search PIN: AIN: Situs Address: Situs City: Full Owner Ust: Owner Address: City/State/Zip: Neighborhood: Neighborhood Code: Acreage: Land Use: 031964547 2on-o++oo-032 1025 W Quincy Ave Englewood Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Oxford Heights 2nd Fig 1692.00 4.noo Page 1of1 Legal Desc: Beg 660 Fl W Of Se Cor Of Se 114 Th N 659.5 Ft Th W 330.5 Ft Th S 659.5 Ft Th E 330.5 Ft To Beg Ex Rts/Way 4-5-68 2014 Appraised Value 2014 Assessed Value Total 238,500 69,165 Bull ding 0 0 2013 Miii Levy: Land 238,500 69,165 72.800 Ll!llld Line Units Land Value Land Use 4. noo AC 238,500 Recreation Note : Land Lin& data above corresponds to thtt lnHlal sppral$ed value and does not reflect subsequent appHI refaled ad}Usbnents, If any. • Not au parcels have available pholos / sketches. In same cases a sketch may be difflcull to reacl. Please cantact the Assessors Office for assistance. Measurements taken fn>m Iha exterior of the build The Arapahoe County Assessors Oflk:e does nol warranty the accuracy of any sketch, nor &llSl.m8S any responslblllty or llablllty lo any user. Although some pan;els may have mulllple buMdings and pholos, al lhls Ume our system Is Hmlled lo 1 sketch and 1 photo per parcel number. So1TY for. lnconvenlenee. 2015 Standard/Small Grant Application Page 46of95 New Search • • • • • • -·~pahoe County -Parcel Search Page 1 of 1 PIN: AIN: Situs Address: Situs City: Full OWner List: Owner Address: Clty/StatelZlp: Neighborhood: Neighborhood Code: Acreage: Land Use: Legal Oesc: 2014 Appraised Value 2014 Assessed Value 031964555 2on-04-4-00-033 Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Oxford Heights 2nd Fig 1892.00 3.2800 Beg 1320.1 Ft W & 659.5 Ft S Of Ne Car Of S 112 Of Se 1/4 Th E 330 Ft Th S 361.5 Ft Th W 82.f Ft Th S 50 Ft Th W 82.5 Ft Th S 57 Ft Th W 82.5 Ft Th S 26 Ft Th W 82.5 Ft Th N 494.5 Ft To Be Exempt Total 164,000 47,560 Build Ing 0 0 2013 Miii Levy: Land 164 ,000 47,560 72 .800 Lend Une Units Land Value Land Use 3.2800 AC 164,000 Recreation Note : Lend Line data above corresponds to the Initial apprelsed value and does not retfect subsequent eppeal related adjustments, if any . • Not an parcels have avallabla photos I sketches. In some cases a sketch may be dlntcult to read . Please contad the Assessors Ontca for assistance . Measurements taken from Iha exterior of Iha buHd• The Arapahoe County Assessors Office does not warranty Iha accuracy of any &kelch, nor BS11Jmes any responsibility or lablllty lo any user. Although some parcels may have multiple bulldlngs and photos, at this Uma our system Is Hmlled to 1 sketch and 1 photo per parcel number. Sony for . Inconvenience. 2015 Standard/Small Grant Application Page 47 of 95 New Search • Miller Field • 031943281 2015 Standard/Small Grant Application • Page 48of95 •• • • !u8pahoe County -Parcel Search PIN: AIN: Situs Addre&B: Situs City: Full Owner Ust: Owner Address: Clty/StateJZlp: Neighborhood: Neighborhood Code: Acreage: Land Use: 031943281 2on-0a-2-oo-004 3649 S Cherokee St Englewood Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Jacksons Broadway Heights 1324.00 o.noo Page 1of1 Legal Desc: Beg At A Pt 765 Ft S Of Cen Of lntersed Of W Hampden Ave & S Cherokee, Th W 309 Ft To Pt ( S Delaware, Th S 125 Ft Th E 309 Ft To Pt, Th N 125 Ft To Beg Ex Rds 3-5-88 2014 Appraised Valua 2014 Assessed Value Total 38,500 11,165 Bulldlng 0 0 2013 Miii Levy: Land 38,500 11, 165 72.800 Land I.In• Unlbl Land Value Land Use . o.noo AC 38,500 Recreation Note : Land Una data above corresponds to Iha lnlfftJI appraised value end does not rel1tJcl subsequent appeal related adjuslmenls. If any . • Not all parcels have avallable pholos I sketches. In some cases a sketch may be dlfllcult to read . Please contact the Assessors Olfice for assistance. Maasuremenls taken from the exterior of the buldo The Arapahoe Counly Assessors Oflk:e does not WBIT8nty lhe ac:airacy of any skelch , nor assumes any responslblllty or HablHty to any user. Although some pan:els may have mulUple bulldlnga and photos, al lhls time our ay&lem Is llmHed to 1 akelch and 1 photo per parcel number. Sony for · Inconvenience. 2015 Standard/Small Grant Application Page 49of95 New Search 2015 Standard/Small Grant Application Page 50 of 95 Emerson Park 031035112 • • • • • • A£apahoe County • Parcel Search PIN: AIN: Situs Address: Situs City: Full Owner Ust: Owner Address: City/State/Zip: Neighborhood: Neighborhood Code: Acreage: Land Use: 031035112 1971·35-2-00-002 Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110·2373 Vacant Unplatted Parcels 2942.00 1.1620 Page 1of1 Legal Dase: Beg 16 Ft E Of Ne Cor Of Lol 1 Dobbins Resub Th E 166 Ft Th S 305 Fl Th W 166 Ft Th N 305 F To Beg 35-4-68 2014 Appraised Value 2014 Assesffd Value LandUne Total 149,640 43,396 Units 1.1600AC Building 0 0 2013 Miii Levy: Land Value 149,640 Land 149,640 43,398 72.800 Land Use Vac Unplatted Area > 1.0 Acre but < 5.0 Acres Note : Land Une data above COITflsponds to the /nit/el 1ppralsed value end does not raflsct subsequent appeal related adjuWT!ents, If any_ • Not ab parcels have avallable photos I sketches . In some cases a sketch may be dlfllcull to read. Please contact the Assessors Office for assistance. Measurements taken from the exterior of the build• The Arapahoe County Assessors Ofllce does not wa1TI1nty lhe accuracy of any sketch, nor usumes any responsibility or ltabRlty to any user. Although some parcels may have multiple bulfdlngs and photos, at this lime our syscem Is Umlled to 1 sketch and 1 photo per parcel number. Sony for. Inconvenience. 2015 Standard/Small Grant Application Page 51of95 New Search 2015 Standard/Small Grant Application Page 52of95 Romans Park Romans Park 031045665 • • • • • • · Arapahoe County -Parcel Search PIN: AIN: Situs Address: Situs City: Full owner List: Owner Address: Clty/StatefZlp: Neighborhood: Neighborhood Code: Acreage: Land Use: 031045665 1971 ·35-4-00-005 Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Non-Ind Englewood 3586.00 4.4520 Page 1 oft Legal Oeac: Beg 30 Ft S Of Ne Cor Sw 1/4 Se 1/4 Th S 150 Ft Th W 1293.04 Th N 150 Ft Th E 1292.87 Ft To Beg35-4-68 -------------·-----·--- 2014 Appraised Value 2014 Asse.ssed Value Total 3,168,793 918,950 -----------------·------- Building 162,568 47,145 2013 Mill Levy: Land 3,006,225 871,805 83.418 Land LJne Units Land Value Land Use 193950.0000 SF 3,006,225 Recreation Note . Land Llne dais above corresponds to the Initial appralsad value end does not 18/fect subsequent appeal misted adjustments, If any • • Not au parcel$ have avallable photoa f sketches . In some cases a sketch may be dllf'ICUll to raad. Please conlaet the Assesaora Office for assistance . Measuremenlll laken from the exterior of the build The Arapahoe County Assessors Office does not wananly the accuracy or any Sketch, nor assumes any responalblWty or llabHlty to any user . Although some parcels may have mullfpfa buildings and photos, at this llme our system Is limited to 1 sketch and 1 photo par parcel number. Sony for· Inconvenience . 2015 Standard/Small Grant Application Page 53of95 New Search ~-.;.-•. -.. _:::·:...;:,:.-~ 11./lhCT-.IYf· -.. --·-··-··-·-··---··--·---··-· -11.Plti-=t.A'lf __ _ 2015 Standard/Small Grant Application Page 54of95 Rotolo Park 031987326 ,....,,..., .... ,_. .... ~ ......... .--............... s ,] s *ifiigil • ..... • • • • • · =Arapahoe County -Parcel Search PIN: AIN: Situs Address: Situs City: Full Owner List Owner Address: City/State/Zip: Neighborhood: Neighborhood Code: Acreage: Land Use: 031987326 2077-09-1-00-053 Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Jensen Sub Neighborhood 250.00 2.4800 Page 1of1 Legal Deac: Beg 995 Ft S & 30 Ft W Of Ne Cor Of Ne 1/4 Sec 9 Th W 65.2 Ft Th Nw 140 Ft Th Sw 60 Ft Th N 32.09 Ft Th Nw 11.92 Ft Th N 80.92 Ft& 258.97 Ft Th Se 154.65 Ft Th E 121 Ft To Pt On W Line S Huron St Th S 47 Ft & 144 Ft & 184 Ft To Pob 34-4-68 2014 Appralud Value 2014 Assessed Value Total 300 87 Bull ding 0 0 2013 Miii Levy: Land 300 87 72 .800 Land Line Units Land Value Land Use 1.0000 LT 300 Tract . Note : Land Line data above COtTesponds to the lnltfal appraisad value and does not 19fted subsequent eppea/ related adjustments, if any . --------·--------------------------- • Not an parcels have avaHable pholoa / sketches . In some cases a sketch may be dlllk:ult to read . Please contact the Assessors Ollk:e for assistance. Measurements taken from Iha exterior of Iha bulld1 The Arapahoe Counly Assessor. Office does not warranly the accuracy of any llkak:h, nor assumes any responslblllty or llablllty to any user. Although soma parcels may have mulUple bulldlnil• and photos, at 11111 lime our system 11 lmlled lo 1 sketch and 1 pholo per part:el number. Sorry for. Inconvenience. 2015 Standard/Small Grant Application Page 55of95 New Search ·-· ':JL~:-:i..-:_·· ·-· .•• . -........ _...-........ _..._ .... ~ .. .. -. ' . . .... -,.. ... -.--~ ... ~ . ., 2015 Standard/Small Grant Application Page 56of95 Bates-Logan Park 031012996 I~-· ,. -. ~. :~ -~.~~ ... • • • • • • _Arapahoe County -Parcel Search Page 1of1 PIN: AIN: Situs Address: Situs City: Full Owner Ust: Owner Address: City/State/Zip: Neighborhood: Neighborhood Code: Acreage: Land Use: Legal Desc: 2014 Appraised Valua 2014 Asse!Sltd Value 031012996 1971-34-1-00-038 Englewood City Of 1000 Englewood Pkwy Englewood, CO 80110-2373 Non-Ind Englewood 3586 .00 5.2800 Beg 840 Ft N & 30 Ft E Of Sw Car Of Se 1/4 Ne 1/4 Th N 150 Ft Th E 296 Ft Th N 300 Ft Th E 2£ Ft Th S 76.6 Ft Th Alg Curve Se 285.1 Fl Th Sw 68. 7 Ft Th Nw 122.1 Ft Th Alg Curve Sly & Sety 331 .3 Ft Th W106.4 Fl Th N 25 Ft Th W25 Ft Th S 25 Ft Th W 56.5 Ft Th N 150 Ft Th W29B Ft To Beg 34-4-68 Total 2,851,960 827,068 Building 0 0 2013 Miii levy: Land 2,851,960 827,068 72.800 Lend Une Units land Value land Use 5.2800 AC O Recreation Note : Land Line deta above ~rresponds lo the ln/Ual appraised v1Jua and does not reflect subsequent 1ppeat rellled adjustments, if any. • Not an parcels have available photos /sketches . In soma eases a sketch may be dllllcult to nsad . Please contact Iha Asaesaora Ollice for assistance. Measuniments taken l'rum the exterior of lhe bulk! The Arapahoe County Assessors Olllce does not wannty the accuracy of any skatch, nor assumes llllY responslblBly or llablllly lo any user. Although some parcels may have multiple buildings and photos, at this time our syslem Is UmHed lo 1 sketch and 1 photo per parcel number. Sony for . Inconvenience . 2015 Standard/Small Grant Application Page 57of95 New Search Part G Attachments -4. Evidence of Community Sup po~~ ~r; c T y 0 F E N G L E w 0 PARKS AND RECREATION COMMISSION January 8, 2015 Arapahoe County Open Space Grant Program 6934 S. Lima St. Unit A Centenninl. Colorado 80112 Advisory Board Members: 0 D I am writing this letter of support on behalf of the Englewood Parks and Recreation Commission in support of the Englewood Parks and Recreation Department's grant application for Gateway Enhancements in Englewood parks. Gateway enhancements in the parks will improve the overall perception of Englewood as well as improve the connectivity with park users by clearly identifying park names and locations. Enhancements to the parks gateways will reflect the ongoing improvements taking place in the City of Englewood. These upgrades to the parks will reiterate to the public that the City and the Department of Parks and Recreation values and takes pride their parks and their community. Thank you for your consideration of the Gateway Enhancements for Englewood Parks. SincereiJ ___ _ z..:: Chair Englewood Parks and Recreation Commission 1155 W. Oxford Avenue Englewood, Colorado 80110 Phone 303-762-2680 Fax 303-762-2688 2015 Standard/Small Grant Application wwwoenglewood,01,1S Page 58of95 • • • • Englewood Schools A Relentless Focus On Learning December 4, 2014 Arapahoe County Open Space Grant Program 6934 S. Lima St. Unit A Centennial, Colorado 80112 Dear Board Members, BRIAN K. EWERT Superintendent of Schools On behalf of Englewood Schools, I would like to offer my support for an Arapahoe County Open Space Grant that would provide Gateway Enhancements in Englewood parks. New gateway signs in Englewood parks will enhance the overall image and perception of Englewood. The enhancements to the signs will reflect the transformations and improvements that are taking place within the City of Englewood. The new park signs will also help identify the parks to visitor and resident alike. New park gateway enhancements will convey to the public the pride and dedication that the City has towards its parks and the community . We support the City's grant application for the Gateway Enhancements in Englewood parks. Sincerely, :137 , . Brian Ewe Superinte ent 4101 S. B nnock St. Englewoo , CO 80 I I 0 Roscoe Da idson Administration Building • 4101 S. Bannock St • Englewood, CO 80110 • Phone: 303-161-1050 • 2015 Standar /Small Grant Application Page 59of95 December 16, 2014 Arapahoe County Open Space Grant Program 6934 S. Lima St. Unit A Centennial, Colorado 80112 Dear Board Members, Advisory Board Members: I am writing th is letter of support for the Englewood Department of Park and Recreation 's application for grant funds for the Gateway Enhancements. As a citizen of Englewood and a neighbor of Belleview Park, I believe that the Gateway Enhancements in Englewood parks will enhance the overall image and perception of the City Englewood. The upgrades to the signs will reflect the transformations and improvements that are taking place within the City of Englewood. The new park signs will also help identify the parks to visitors and residents alike . New park gateway enhancements will convey to the public the pride and dedication that the City has towards its parks and the community . Thank you for your consideration for this application. Sincerely, Rick Gillit 4985 S. Lipan Drive Englewood, CO 80110 (303) 246-4780 2015 Standard/Small Grant Application Page 60of95 • • • • • • December 4, 2014 Arapahoe County Open Space Grant Program 6934 S. Lima St Unit A Centennial, Colorado 80112 Dear Board Members, Englewood Unleashed is a non-profit organ1mtibn wh1Ch is dedd:ated to public education for otT- leash dog recreation, site sclecbon, park maintenance and fundraising for the City of Englewood's off leash community. Created in 2004 Englewood Unleashed has been vital in the development of Englewood's first dedicated dog park, Canine Corral ,located in Belleview Park, as well as maintained off-leash privileges at four other Englewood Parks . Englewood Unleashed continues to work with, a.Cl and ass~ the City of Englewood's City Council, Parks and Recreation Cornmiss1bn and Parks and Recreation Department by raising funds and providing volunteer support to tinprove and better maintain the off-leash parks in Englewood, in which dogs can exercise without leash restraint lb a clean, healthy and safe environment Our organization bas supported the City with funds for dog park signage in the past and fully supports the City of Englewood's application for Arapahoe County grant funds for the Gateway Enhancements. These enhancements will expand access and connectivity to the parks as well as improve the overall image of Englewood Parks and Recreation and the City of Englewood for all citizens and visitors including those of us with pets. Sincerely, President, Englewood Unleashed 2015 Standard/Small Grant Application Page 61of95 December4, 2014 Pirate Youth Sports Laura Sakry, President 4550 S. Galapago St. Englewood, CO 80110 Arapahoe County Open Space Grant Program 6934 S. Lima St. Unit A Centennial, Colorado 80112 Dear Board Members, This letter is written on behalf of Pirate Youth Sports. l am writing this letter in support of the grant application for the Gateway Enhancements for Englewood Parks. Pirate Youth Sports is a non-profit, all volunteer organization that serves the youth of Englewood by providing recreational and competitive sports for boys and girls, first through eighth grade. Pirate Youth Sports utilizes the parks within Englewood for our various sports and feels that new gateway entrance signs would enhance the City of Englewood's image. The new signs would be one of the first things visitors from outside Englewood would see when they arrive at the park for practices or games. The signs would not only help indicate to residents and visitors that they are at the correct park, but would also make an impression about the park that it is maintained and valued by the citizens of Englewood. We support the City of Englewood's application for grant funds for the Gateway Enhancements for parks within the City. Sincerely, a~.7i§lao Pirate Youth Sports 2015 Standard/Small Grant Application Page 62of95 • • • · Part G Attachments -5. Documentation of opposition and responses . • No opposition or responses to include • • 2015 Standard/Small Grant Application Page 63of95 Part G Attachments -6. Evidence of commitment from funding partners No funding partner commitment to include 2015 Standard/Small Grant Application Page 64of95 • • • rallUMUOl.lllllO:::lll::>-/, rllUlU;) • • Current Park Signage at Belleview Park • • Current Park Signage at Belleview Park 2015 Standard/Small Grant Application Page 65of95 2015 Standard/Small Grant Application Page 66 of 95 Current Park Signage at Baker Park Current Park Signage at Emerson Park • • • • , • Current Park Signage at Bates-Logan Park • • Current Park Signage at Romans Park 2015 Standard/Small Grant Application Page 67 of 95 Current Park Signage at Romans Park Current Park Signage at Cushing Park 2015 Standard/Small Grant Application Page 68 of95 ' • • • • • • Current Park Signage at Cushing Park Current Park Signage at Miller Field 2015 Standard/Small Grant Application Page 69of95 2015 Standard/Small Grant Application Page 70 of 95 Current Park Signage at Jason Park Current Park Signage at Jason Park • • • • • • Current Park Signage at Rotolo Park Current Park Signage at Centennial Park 2015 Standard/Small Grant Application Page 71of95 Current Park Signage at Centennial Park Current Park Signage at Centennial Park 2015 Standard/Small Grant Application Page 72 of 95 • • • • sign is non-illumina ted . aluminum construction on a cast concrete base paint system shall be Matthews acrylic polyu rethane graff iti resistant paint color 1: Englewood standard fede ral Green (PMS 3425) verily color 2: Matthews "Brushed Alumi num · metallic color 3: Matthews ·warm Whi te " arch is two pieces; roll -formed alumi num skin over internal alum inum structure . as required; weld two pieces together; weld s shall not show; pa int finish two colors. as shown Proposed ACOS approved signage design 2015 Standard/Small Grant Application Page 73 of95 struts support ing arch shall be 2 1/2"sq T beam profile ; paint finish color 2; struts shall sl ip-fit into arch & into sign cabinet sign cabinet shall be brake -formed with returns on three sides. as shown; paint finish color 1; fasten to internal aluminum structure with counter sunk flat head. vandal-resistant fasteners. equally spaced . as required sign face shall be brake -formed with stepped detail on two edges left & right; returns on three sides. as shown; paint finish color 3; fasten to internal aluminum structure with counter sunk flat head. vandal -resistant fasteners. equally spaced. as required letters shall be 1/4" thick aluminum plate; paint finish color 1; • fasten to sign face with blind , vandal -resistant . mechanical fasteners , as required; typeface : Optima Regular logo medallion shall be roll-formed alum inum skin over internal aluminum structure. as required, to form cylinder that intersects sign cabinet; paint finish color 2; logo plate shall be 112· thick aluminum plate: paint finish color 3; logo components shall be 1/4" thick aluminum plate; paint finish color t; entire logo medallion assembly shall be fastened with blind. vandal-resistant. mechanical fasteners. as required escutcheon where sign meets base shall be brake-formed with returns on three sides. as shown; pa int finish color 1; fasten to internal aluminum structure with counter sunk flat head. vandal-resistant fasteners . equally spaced . as required base shall be cast concrete with chamfered edge & "visual " finish; "ENGLEWOOD " letters shall be 1/4" recessed into cast concrete; all surfaces of concrete, including recessed letters. shall be visual quality with clean edges & comers; provide s·w concrete mow strip on four sides of base flush with finished grade provide detailed shop drawing for review prior to fabrication landscaping, structural engineering & footing is by others • • . . . TACITO DESIGN INC 110WAZEESlllffT SUITE JU OENYUI, CO lO llADO 8020 2 JOJIS0919J bob.,tUilDdlsi1n.um www.11 titod11111n .com GRAPHIC OUlGN WAY FINDING WEI Sil[ OtSIGN SIGNAGf SYSTEMS l'ACKAGING City of Englewood Department of Parks & Recreation Park Identification Sign 1/2"=1'-0" Preliminary Design 11 .05.12 Design Development 11 .15.12 Final Design 12.20.12 Add Arapahoe info tt.24 .14 Revised 12.01 .14 Sheet number 1.0A/t5a Proposed Landscape Design CITY OF ENGLEWOOD LARGE PARK SIGN -IRRIGATED Proposed Landscape Design PLAN VIEW 6' CITY OF ENGLEWOOD LARGE PARK SIGN -NON-IRRIGATED 2015 Standard/Small Grant Application Page 74of95 Skyrocket Juniper Feather Reed Grass Dlanlhus .s:::>i Mexican Feather W* Grass • • • • • • Proposed Landscape Design " r 1 16' • Lavender • Oayllly @ Featller Reed Grass II Olantllus CITY OF ENGLEWOOD SMALL PARK SIGN -IRRIGATED Proposed Landscape Design CITY OF ENGLEWOOD SMALL PARK SIGN -NON-IRRIGATED 2015 Standard/Small Grant Application Page 75of95 ( 1!\ ol fni.:1·1·.nu<I Proposed Landscape Design CITY OF ENGLEWOOD SIGN-NO PLANT MATERIAL 2015 Standard/Small Grant Application Page 76of95 Cill' oi [nalcwond • • • • • • City of Englewood, Colorado 2015 Arapahoe County Open Space, Parks, and Trails Grant Application o · Englewood Parks Signage Modernization Belleview Park Site Plan Map LEGEND o Sign Locations D Park Boundary Lines January 2015 {' 9 200 400 Feet 600 • • City of Englewood, Colorado 2015 Arapahoe County • Open Space, Parks, and Trails 0 Grant Application Englewood Parks Signage Modernization Miller Field, and Baker, Emerson, Bates-Logan, Romans, Jason, and Cushing Parks Site Plan Map LEGEND 0 Sign Locations a Park Boundary Lines January 2015 {' 9 200 400 -=== Feet • 600 • • • City of Englewood, Colorado 2015 Arapahoe County Open Space, Parks, and Trails Grant Application 0 Englewood Parks Signage Modernization Centennial Park Site Plan Map LEGEND o Sign Locations a Park Boundary Lines January 2015 '' Q 200 400 Feet 600 Part G Attachments -9. GIS Shapefile Included/Submitted in Part G. Attachment 3- 2015 Standard/Small Grant Application Page 80 of 95 Evidence of Property Ownership Page 26 Also included on CD • • • . ·Part G Attachments -10. Other-Council Communication 1999 -. • • COUNCIL COMMUNICATION DATE: October ~a. 1999 AGENDA ITEM SUBJECT: Entry Port Monumentation, District 11 c ii Signage, and Parks Signage INITIATED BY: Department of STAFF SOURCE: Art Scibelli, Business Neighborhood and Business Development Development Coordinator COUNCIL GOAL AND PREVIOUS COUNCIL ACTION: Quality of life, South Broadway Action Plan action item. No previous Council action. RECOMMENDED ACTION: Staff recommends that Council award the design contract to Tacito Design. BACKGROUND. ANALYSIS, AND ALTERNATIVES IDENTIFIED: Staff interviewed two design consultants for the Entry Port Monumentation, district Signage and Parks Signage contract. Tacito Design has extensive experience designing and constructing public facility signs. Tacito's graphics and designs were more Innovative and exciting than those of the competing firm. This consulting contract is about enhancing Englewood's community image and identity within the metro area -letting people know when they have arrived in Englewood. It ties together the commercial corridors, CityCenter, and parks; one community, one identity. It takes into account the design elements that are already well underway, I.e. CityCenter logo, federal green color (similar to Englewood's new forest green color), banners on South Broadway, ornamental ironwork, colored concrete banding, and median design. It is a design effort that is intended to coordinate common community design elements. The entry port design proposal includes Identity monuments at four key locations: North and South Broadway and East and West Hampden entry ports. Funding has been requested in the FY 2001 and FY 2002 capital budgets to construct these entry ports. District signage will be designed for the four distinct districts along South Broadway. Signage far parks and recreational facilities will be designed concurrently to provide for a unified community design theme throughout Englewood • 2015 Standard/Small Grant Application Page 81of95 Part G Attachments -10. Other-Request for Proposal-City Entryway Monumentation .----Please refer to Advisory Committee section for evidence of public process/input REQUEST FOR PROPOSAL CITY ENTRYWAY MONUl\IIBNTATION Purpose The City of Englewood is interested in strengthening community image and heightening aware- ness of Englewood. The selected consultant will assist the City of Englewood in the preparation of design development level Entry Monumentation Concepts (plan, elevation, and details), as well as with public meetings. The Entry Monumentation concepts will be developed in coordi- nation with City staff and citizens and will address topics including potential location, vehicular and pedestrian circulation, the desired image for Englewood, cost, materials, and methods of construction. Approach The selected consultant will attend a series of Work Sessions that include City staff, Design Ad- visory Committee, and residents, as appropriate. The selected consultant will work with the City to generate alternatives for each of four potential locations for evaluation. The alternatives should include visual presentations. The consultant should seek agreement from the City as to which alternative best reflects the tone, style, and image of the corridor and the City. The monuments will be located at the Englewood/Denver border, the Englewood/Littleton border on Broadway, the Sheridan/Englewood border, and the Denver/Englewood border on Hampden A venue. It is important that each entry reflect a unique nature reflective of the location and neighborhood, and still project a consistency of style through common design elements and/or materials. All entry ports should be representative of an Englewood image. The Englewood im- age wilJ be developed through discussion with the public, staff, and through review of back- ground materials provided by the City. The consultant should assist the City in seeking community support by leading meetings as ap- propriate, and by sharing ideas and listening carefully to community issues. The consultant should be an experienced environmental graphic designer with five or more demonstrable years of experience with civic projects of this scale. Designer must be able to design, document, and manage a large scale project. Advisory Committee The selected consultant will work with the D~sign Advisory Committee for the project consisting of policy-makers, representative 0 South Broadway and Hampden A venue merchants, residents, and City staff. This Design Advisory Committee would act as a sounding board and advocacy group to guide the work and to communicate with others in their constituencies. 2015 Standard/Small Grant Application Page 82of95 • • • • • Part G Attachments -10. Other-Suggested Scope of Work-City of Englewood Signage Projects 1999- Please refer to section Cl on next page for Parks and Recreation Signage Suggested Scope of Work A. Entry Port Design: 4 Key Locations (submit separate proposed budget for this activity) I. Background Review 2 . • Review existing information, photos, base maps, background materials pre- pared and gathered by the City; • Review City of Englewood history to assist in creating a design image; • Review information for potential locations for monumentation along the South Broadway and Hampden corridors, characteristics, limitations, and opportuni- ties at the following four specific locations: a) Automotive dealerships. Designer should examine city maps to determine exact city boundary location. b) The Hampden Avenue Sheridan/Englewood border (across from City- Center Englewood). c) The northern South Broadway border of Denver and Englewood at Yale Avenue. d) Hampden Avenue Cherry Hills Village/Englewood border. Public Input • The designer shall conduct a total of six meetings with the entry port/banner design team. This commitree shall have community and corridor representa- tion. • Designer shall discuss issues on potential monumentation locations, principles and objectives for monumentation design, and City image with committee members. • Designer shall create a report documenting principles and objectives for the monumentation. This report should taJce the fonn of a design intent statement, which shall represent an objective list of criteria to which all parties can agree before design begins. The design intent statement should be a vehicle that al- lows the design team to build consensus amongst interested parties. 3. Analysis • Prepare draft concept for monumentation locations identified in Item 1 above. a) Southern south Broadway Englewood/Littleton Border; 2015 Standard/Small Grant Application Page 83 of95 District SignageDesign (submit separate proposed budget for this activity): 1. Conduct field review of four districts on South Broadway: a) North Gateway b) Downtown c) Cherryln d) South Gateway 2. Prepare two design concepts for signs in each of the four districts. 3. Present ideas for siting of the signs in each district, i.e., at beginning and end of each district, etc. C. Parks ·and Recreation . Departrnefit Signage (submit separate proposed budget for this ac- tivity): l. Present two design alternatives for common use in 12 of the City's parks. Said de- sign alternatives shall be by the Parks and Recreation Board and subject to re- finement after review. Parks are as follows: a} Baker b) Bates/Logan c) Belleview d) Centennial e) Cushing f) Duncan g) Emerson h) Rosana Athletic Complex i) Jason j) Miller Field k) Romans n:· Rotolo f:\dept\Jlbd\group\bus\:ut\s. bro:idw:iy\rlps\cnuy pon monument:ition rfp-2 .doc 2015 Standard/Small Grant Application Page 84of95 • • • Part G Attachments -10. Other-Tacito Design-Design Intent Statement TACITO DESIGN INC • • • December 16, 1999 Design Intent Statement/ 2nd Draft 5655 SOUTH YOSEMITE STREET SUITE 101 GREEN\11000 VltlAGE , COlOR400 80111 lDJ BSD 9315 FAX JDJ 850 9191 VOICE The purpose of this Design Intent Statement is to establish goals end objectives for the City of Englewood Signage projects in a manner which will help to build consensus among interested parties. The Design Intent Statement will be used throughout the design process to verify that the design concepts and final solution successfully meet the needs of the project. These statements are not presented in any particular order. 1. South Broadway shall be the unifying essence or this project's sign age efforts . 2. Complement existing and/or planned Englewood Streetscape Program . 3. Strengthen community image, unifying all areas under one civic identity. 4. Entry Port Monuments shall set the design theme. District signage and parlcs & recreation signage shall follow suit with a •tamily resemblance· to the Entrv Port Monuments . 5. Entrv Port Monuments shall shall emphasize city gateways with large , vehicular-scale element(s) that respect the history of the City and acknowledge pedestrians. These four monuments will be similar to one another. yet allow for the differences in each location. 6. District Signage shall identify unique areas within the City of Englewood, calling attention to each area's amenities, past and/or present These signs will be similar to one another, yet allow for the differences in each district 1. Parks and Recreation Signage shall identify and celebrate the presence of City parks and open space, increasing the awareness of vehicular and pedestrian audiences . :,·. 2015 Standard/Small Grqnf Application Page 85of95 Part G Attachments -10. Other-Parks and Recreation Commission Minutes-May 9, 2002 Please refer to section V for Park Sign age CITY OF ENGLEWOOD PARKS AND RECREATION COMMISSION May 9, 2002 Englewood Recreation Center, Adult Activity Room 1155 W. Oxford A venue 5:30pm AGENDA I. Call to Order II. Approval of Minutes for April 11, 2002 III. Scheduled Visitors (presentation limited to 10 minutes) IV. Unscheduled Visitors (presentation limited to 5 minutes) V. Park Signage-Lee and Bob Gnaegy, Tacito Design VI. Recreation Project Bond Update -Black VII. Golf Medal Award-Black VIII. Golf Course City Administration Fee -Black IX. Water Issues -Black X. Off-Leash Park Pilot Program Update -Lee XI. Centennial Park Update -Black XII. Cultural Arts Commission Update -Moore XID. City Center Update -Garrett XIV. Director's Choice Capital Projects XV. Commission Member's Choice XVI. Adjournment Attachments a. b. c. d. e. f. Minutes of April 11, 2002 2002 Englewood Holiday Parade Memorandum MOA Design and Build Information April 28, 2002 Denver Post Article regarding Golf Courses National Senior Health & Fitness Day Ayer Memorandum from Ben Greene regarding Fires on City Property Please notify Debby Severa at 303-762-2684 by Tuesday. May 7, 2002 if you are unable to attend. 2015 Standard/Small Grant Application Page 86 of 95 • • • • • • .. v. VI. PARK SIGNAGE-LEE AND BOB GNAEGY, TACITO DESIGN The meeting was turned over to Dave Lee, Open Space Manager, who introduced Bob Gnaegy of Tacito Design. Gnaegy began discussion on park signagc for the City by showing Commission members the four designs under consideration. Gnaegy explained that he had been working with Dave Lee, Austin Gomes, and others from Community Development to create a family of signs for Englewood parks. Gnaegy said that the purpose of the signage is to unify and create attention for the park system. Gnaegy explained that the signs would be double· faced and placed in conspicuous locations in each park. Gnaegy added that there was a range of detail options that could change according to budget. Commission members discussed size, maintenance concerns, etc. Chairperson Gomes asked Gnaegy what the cost would be for the signs. Gnaegy responded that the estimate was $9,000 -$14,000 apiece if purchased six at a time, including installation. Chairperson Gomes asked Lee to tally Commission members' votes for one of the four designs. Design #2 was chosen. Gnaegy told Commission members that a revised design would be presented to Commission again in the future. RECREATION BOND PROJECT UPDATE -BLACK Gary Hultberg, Recreation Manager, announced that the Rec Center and Malley Center parts of the Bond Project were on schedule and on budget. Hultberg said that requests for qualifications had just gone out for the aquatics center, and that construction should begin by February or March of next year. Hultberg added that the aquatics project was expected to be completed by Spring of2004. VII. GOLD MEDAL AW ARD -BLACK Black returned discussion to the Gold Medal Award briefly discussed at the beginning of the meeting. Black said that just to be selected as a finalist for the award was very important, and says a lot about Englewood leadership and staff. Black added that this was the Department's second time as a finalist, the last time being in 1970. Chairperson Gomes asked when the award would be presented. Black replied that the announcement would be made at the National Parks and Recreation Association convention in October. VIII. GOLF COURSE CITY ADMINISTRATION FEE -BLACK Black announced that the Director of Finance Administration had discussed with him asking the Golf Course to pay an administrative fee to the City of$130,000 per year. The Director of Finance Administration suggested raising fees $2 per round to cover the fee. Black and Commission members discussed the importance of keeping the fees low, citing a Denver Post article included in members' packets regarding the current glut of golf courses. Commission member Waldman asked what the administrative fee was for. Black replied that it is to cover services that other departments (Human Resources, City Attorney, etc.) do for the Golf Course. Discussion ensued. Council Member Garrett added that City Council is looking at all enhancements and cutbacks to balance the City's revenue shortfall. Jerrell Black mentioned the possibility of getting the funds from the Golf Course's reserve fund of $600,000, but added that there were numerous other Golf Course projects that have been projected for those funds. The Commission was not in support of raising golf fees or using funds from the Golf Fund balance. Council Member Garrett said he would convey the Board's concerns to City Council. 2015 Standard/Small Grant Application Page 87of95 Part G Attachments -10. Other-Parks and Recreation Commission Minutes-October 11, 2012 Please refer to section V for Park Signage City of Englewood PARKS AND RECREATION COMMISSION Minutes of October 11, 2012 I. Call to Order The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5:30 p.m. by Chairperson Gomes at the Malley Recreation Center, 3380 S . Lincoln Street. II. Present: Absent: Also Present: Approval of Minutes Austin Gomes, Chairperson Mitch Waldman, Vice Chairperson Mark Husbands , Commission Member Duane Tucker, Englewood Schools Liaison Donna Schnitzer, Cultural Arts Commission Liaison Jerrell Black, Ex-Officio Douglas Garrett, Commission Member Karen Miller, Commission Member Bob Mccaslin, City Council Liaison Dave Lee, Manager of Open Space Joe Sack, Recreation Manager Bob Spada, Golf Manager Joyce Musgrove, Recreation Program and Facility Supervisor Chairperson Gomes asked if there were any changes or corrections to the minutes of September 13, 2012. Director Black noted that the location of the meeting was incorrect and should read the Englewood Recreation Center. The minutes were approved as amended. Ill. Scheduled Public Comment There were no scheduled guests. IV. Unscheduled Public Comment There were no unscheduled guests. V . Park Signage Dave Lee, Manager of Open Space, told the Board that in 2002, new park signage information was brought to the Board for its review and approval. Lee distributed to the board members four examples of park signage that was shown to the Board in 2002. Lee noted that the Board chose option #2. Lee went on to explain that he wanted to bring forth discussion on the signage again because of wanting new signage at Duncan Park when it is developed . Englewood Schools Liaison Duane Tucker asked if there were any other reasons besides aesthetics that Design #2 was chosen. Lee replied no, explaining that the current signage is very outdated , dating back to the 1970's. Lee stated that in 2015 Standard/Small Grant Application Page 88 of95 • • • • • • ' VI. VII. 2002, the City had decided to move forward with new signage for the four entry points into Englewood but then the economy changed and it was put on the back burner. Black explained that Community Development had contracted with Tacitio Design to look at signage for the entry points into Englewood so the Department decided to partner with Community Development and have Tacito Design come up with some designs for park signage. Black reported that the Department spent approximately $15,000 for the conceptual designs. Discussion followed. Gomes asked where the new signage would be placed. Lee stated that the new signs would go where the existing park signs are with additional smaller scale signs going in at the secondary entries. Board members were told that the price listed on the information they received is 2002 dollars. Lee told the Board that the purchase of the new signage would be spread out, and not done all at once. Black explained to the Board that they wanted to have the Board look at the signage now so when they start developing Duncan Park, things will be in place. Discussion followed. The question was asked in regard to damage and vandalism to the signs . Black stated that the Department wants to make sure that part replacement is key and anything that is damaged or vandalized can be fixed or replaced . Discussion followed in regard to board members choice for signage . Design #2 was the Board's preference. A motion was made by Vice Chairperson Waldman and seconded by Commission Member Husband recommending that design option 2 be pursued for park signage for the City of Englewood parks. Ayes: Gomes, Waldman, Husband, Schnitzer, Tucker Nayes: None Motion passed. 2013 Budget Discussion turned to an update on the 2013 budget. Black stated that the 2013 budget will be going to second reading at Monday night's City Council meeting. Board members were told that Council had requested a two percent reduction in 2012 budgets with another two percent reduction going into 2013. Black explained that for Parks and Recreation , the reduction meant the elimination of a full-time Program Administrator position . Black reported that City Council is now requesting another one percent reduction going into 2013. Board members were told that the additional one percent reduction will mean the elimination of the Youth Program Administrator in addition to all youth programs, impacting approximately 7,000 participants. Black reported that at Monday night's City Council work session, Council decided to accept the budget as is without the additional one percent reduction and look at it again in February after holiday sales. Black noted that Council will vote Monday night as part of the second reading. Black told the Board that he needs to iterate that the budget cuts are way beyond a little here and a little there, that it is now into personnel and program cuts. Recreation Update Recreation Manager Joe Sack gave an update on Department events. In regard to the Freedom Service Dog's Festival of the Bastardino that was held on Saturday, September 8 1h in Belleview Park and Pirates Cove, Sack reported that they have recently met with staff from Freedom Service Dogs for a debriefing. Sack passed 2015 Standard/Small Grant Application Page 89of95 Part G Attachments -10. Other-Parks and Recreation Commission Minutes-November 15, 2012 Please refer to section VI for Park Signage City of Englewood PARKS AND RECREATION COMMISSION Minutes of November 15, 2012 I. Call to Order The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5:30 p.m . by Chairperson Gomes at the Broken Tee Englewood Golf Course Maintenance Facility at 4000 S. Clay Street. II. Present: Absent: Also Present: Approval of Minutes Austin Gomes, Chairperson Mitch Waldman, Vice Chairperson Douglas Garrett, Commission Member Karen Miller, Commission Member Bob Mccaslin, City Council Liaison Duane Tucker, Englewood Schools Liaison Jerrell Black, Ex-Officio Mark Husbands, Commission Member Schnitzer, Cultural Arts Commission Liaison Dave Lee, Manager of Open Space Joe Sack, Recreation Manager Bob Spada, Golf Manager Wayne Niles, Golf Course Superintendent Chairperson Gomes asked If there were any changes or corrections to the minutes of October 11, 2012. There were none. The minutes were approved as presented. Ill. Scheduled Public Comment There were no scheduled guests. IV. Unscheduled Public Comment There were no unscheduled guests. V. Arapahoe County Open Space Grants Recreation Manager Joe Sack told the Board that the Department has received the unfortunate news from GOCO that it was not successful with its grant application for the development of Duncan Park. Sack reported that it was very competitive with forty seven grant applications requesting approximately $11.7 million and only nine grants awarded in the amount of $2.2 million. Sack stated that the Department will be contacting GOCO to get feedback on its application and will also be moving forward with its grant application with Arapahoe County Open Space. Discussion followed . A motion was made by Commission Member Douglas Garrett and seconded by Commission Member Karen Miller in support of the 2015 Standard/Small Grant Application Page 90 of95 ' • • • • • • • Department of Parks and Recreation grant application submittal with Arapahoe County Open Space for the development of Duncan Park . Ayes: Nayes : Gomes, Waldman, Garrett, Miller, Mccaslin, Tucker None The motion passed. VI. Parks Signage VII. VIII. In regard to last month's discussion on park signage, Open Space Manager Dave Lee reported that he now has five renditions of the sign (Option 2) that the Board had selected . Pictures of the five renditions were distributed to board members for their favorite . Lee explained that the signs are aluminum powder coated with epoxy paint and the letters are epoxied or glued on. Lee also noted that the logos are solid all the way through and the signs are all easily maintained. Vice Chairperson asked if the signs are one or two sided . Lee answered both . Englewood Schools Liaison Duane Tucker asked in regard to prices for the five renditions . Lee replied that they are all the same price. Tucker asked if any of them fit in with existing signage. Lee replied that Option 1 fits in w ith signage at the Civic Center. Following discussion , board members agreed that their preference is Option 1 b with the flattened roof design from option 1 a. Golf Course Restaurant Bob Spada, Golf Manager, informed the Board that the restaurant contract with Jim Dadiotis, The Grill at Broken Tee, LLC will end on December 31 , 2012 after eight years . Board members were told that the City went out to bid and only one bid was received . Spada noted that the one bid is from a vendor that comes with a lot of experience. Spada stated that they will be going to City Council on December 3rd for formal approval of the contract and the new vendor will begin on January 1, 2013. The Board was told that the restaurant will be shut down for the first week to do some maintenance work. Discussion followed in regard to the new owner, Craig Caldwell , and his experience. Waldman asked in regard to Dadiotis. Spada replied that he did not bid . Centennial Park Cyclo-Cross Race In regard to last month's discussion on the request to hold a cyclo-cross event at Centennial Park on Thanksgiving Day, Lee reported that the group has decided to hold the race somewhere else. Lee stated that the group has said that they would still like to hold a race at Centennial Park sometime next year. IX. Cultural Arts Commission Update x. Black reported that the Cultural Arts Commission is currently considering several projects that it can do. Director's Choice Black told board members that generally in December a board meeting is not held and if the board agrees, the December meeting will be cancelled . However, Black explained that if any member wants a meeting or has an issued that they feel 2015 Standard/Small Grant Application Page 91of95 r"dl L \l 1-\Udl..lllllt!llL!) -J.U. Ulllt!r-r"dl I\!) dllU "t!l..lt!dLIUll 1...Ullllfll!)!)IUll IVllllULt!!)-JdflUdry .LU, LU.l~ Please refer to section V for Park Signage City of Englewood PARKS AND RECREATION COMMISSION Minutes of January 10, 2013 I. Call to Order The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5:30 p.m. by Vice Chairperson Waldman at the Englewood City Center, City Council Conference Room, 1000 Englewood Parkway. Present: Absent: Also Present: II. Approval of Minutes Mitch Waldman, Vice Chairperson Douglas Garrett, Commission Member Mark Husbands, Commission Member Karen Miller, Commission Member Bob Mccaslin, City Council Liaison (arrived at 5:40pm) Duane Tucker, Englewood Schools Liaison Donna Schnitzer, Cultural Arts Commission Liaison Jerrell Black, Ex-Officio Austin Gomes, Chairperson Dave Lee, Manager of Open Space Joe Sack, Recreation Manager Bob Spada, Golf Manager Jeff Jones, Recreation Program/Facility Supervisor Vice Chairperson Waldman asked if there were any changes or corrections to the minutes of November 8, 2012. There were none. The minutes were approved as presented. Vice Chairperson Waldman asked if there were any changes or corrections to the minutes of December 13, 2012. There were none. The minutes were approved as presented. Ill. Scheduled Public Comment There were no scheduled guests. IV. Unscheduled Public Comment There were no unscheduled guests. V. Park Signage Recreation Manager Dave Lee informed board members that in their packet are examples of park signage with the changes that they had recommended at last month's meeting . Lee told the Board that the first sign in the packet is the Park Identificat ion Sign that will be placed at the main entrance into the park. The second sign is the Small Park Identification Sign that will be placed at secondary entrances to the park. Lee reported that the other signs in the packet are examples of the Rules and Regulations sign and a park reservation information sign . Lee pointed out the Rules and Regulations sign will now include a QR Code 2015 Standard/Small Grant Application Page 92of95 ' • • • • I • that will link the customer to the City's website . Commission Member Mark Husbands asked if park reservations can be made online. Lee stated that at this time they cannot. Recreation Manager Joe Sack reported that plans are to have online facility reservations in place later in the year. In regard to the park signage, commission members stated that they thought the new signage looked great. • • VI. Duncan Park Grant Update Before discussion went to an update on the Duncan Park grant applications, Sack introduced Jeff Jones, the new Recreation Program & Facility Supervisor for the Englewood Recreation Center and stated that Jeff has been the Adult Sport Recreation Program Administrator for the City of Englewood for the last twenty years. Sack told the Board that the Department is very excited to have Jeff step up into the new position. Jeff told the Board about himself and his new responsibilities. Discussion turned to an update on grant applications for Duncan Park. Lee informed the Board that as they are aware, the Department was unsuccessful with its GOCO grant application in August of last year. Lee reported that he and Sack have been working diligently on an Arapahoe County Open Space grant application that will be due the beginning of February and another grant application for GOCO that is due in early March. Lee explained that they will be requesting $250,000 from Arapahoe County and $350,000 from GOCO. Waldman asked what the Department will do if it is unsuccessful with the grants. Lee replied that they will phase the project. VII. Intergovernmental Agreement/Facility Usage. Englewood Schools Black informed the Board that the Department of Parks and Recreation and Englewood Schools are considering partnering together for an Arapahoe County Open Space grant for a synthetic turf field at Englewood High School. Black explained that a stipulation to all grant applications is that before the grant application can be submitted, all Intergovernmental Agreements need to be in place and finalized so a meeting has been scheduled with Brian Ewert, Englewood Schools Superintendent, to discuss the agreement. Black said that they hope to have the agreement completed in six months. Commission Member Miller asked where the field will be. Black explained that it is the practice field behind the stadium. Black then stated that they will be losing one of the fields at Hosanna which will result in lost revenue for the City . The Board was told that the School District has been very accommodating, agreeing that if a field is lost, the City can use the new synthetic turf field to compensate for lost revenue . Black discussed the current Intergovernmental Agreement that is in place between the City and School District and plans to revisit it and condense all City/School IGA agreements for inside and outside facility usage into one agreement. Black stated again that it is their hope to have the agreement in place by mid-year so can they can submit a grant application for 2014 funding. Waldman asked if the Department applies for an Arapahoe County grant for Duncan Park and then the Arapahoe County grant with the School District, will Arapahoe County award both grants. Black stated that he has seen agencies receive two grants though it is more unusual than common. Black said that GOCO will not award more than one grant to an entity per grant cycle while Arapahoe County will award up to two grants to an entity per cycle. 2015 Standard/Small Grant Application Page 93 of95 Part G Attachments -10. Other-Tacito Design-Total Design Fee Contract Amount l ! i ! ! j T11Ci10 Dcsig11, Jn,. i 5690 DTC &uf.mzrrl i S11i1r ]10 Eur Tawtr j Entfrwooti. C111Pra.l11 80 I II ! 303 850 919 7 I FAX 303 .850 9315 I i I _,'. i ., j I ...Jol~~i ! Invoice 102095 I i l I July 1s. 2002 i ! Dave lee • l Parks & Recreation j City of Englewood ! 1155 West Oxford Avenue I i Englewood, Colorado 80110 i ~ i I ! Re: Parks & Recreation Slgnage i I i PO #020187 j I j Total design fee contract amount, Parks & Recreation Signage I I I I Fee deposit, 25% of total design fee contract amount, PAID i I I l Work to date , to 80% completion I I I ! Color laserprints for client coordination ! I Large format color output & mounting for Parks Commission presentation $8,525.00 120.00 112.37 SIS,SD0.00 <3,875.00> <8,525.llll> !~~~~~~~~~~----~~~------------------------~~~~~~------------! Total due, this invoice l I I i Design fee balance (50%) i I j Payment due August 2. 2002. ! Thank you . i j I I ! i i I Federal Taxpayer j Identification Number: 841 069 281 i i ~ i i i ! 2015 Standard/tmall Grant Application Page 94 of 95 ! $8,751.37 $3,100.00 • I • • • .. • Pa~ G Attachments -10. Other-PKM Design Group-Park Signage Graphics Invoice • Dave Lee 7353 S. Alton Way , Suite 125 Centennial, Colorado 80112 phone 303 .804.0080 fox 303.804.0070 www.pkmdg.com City of Englewood Englewood Rec Cent fl 1155 W. Oxford Ave. Englewood, Colorado 8011 O Item Description Reid Review P .Miers -field review with Dave Lee Graphics P .Hendrix -sign graphics for Arapahoe County Grant ----. -· -- Make payments to PKM Design Group, Inc. 7353 S. Alton Way. Suite 125. Centennial, CO 80112 -Please ·direct·all·bifting -questionsio· i>atricia ·Miers ·at· .804.0080 or at pkm@pkrndg.com. 2015 Standard/Small Grant Application Page 95of95 ·------ Invoice Date Invoice # 12/30/2014 1903 Project Park Sign Graphics I · Period · Nov /Dec 2014 Qty Rate Amount 1 130.00 130.00 26.5 36.80 975.20 I Total $1,105.20 I • • • ORDINANCE NO. SERIES OF 2015 BY AUTHORITY COUNCIL BILL NO. 25 INTRODUCED BY COUNCIL MEMBER WILSON AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT ACCEPTING A 2015 GRANT OF ARAPAHOE COUNTY OPEN SPACE PROGRAM FUNDS PROJECT NAME: RIVERRUN TRAILHEAD PHASE I, BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF ARAPAHOE, STATE OF COLORADO. WHEREAS, the Englewood City Council authorized the application and acceptance of the Riverside Park planning grant in 2011, and in 2014 City Council authorized an Intergovernmental agreement with Urban Drainage and Flood Control District to complete the design of the site; and WHEREAS, Urban Drainage Flood Control District (UDFCD) is managing the river corridor project in partnership with the City of Englewood, City of Sheridan, South Suburban Parks and Recreation District, Colorado Water Conservation Board and Arapahoe County Open Space as part of the South Platte Working Group; and WHEREAS , the South Platte Working Group members agreed that the river downstream of Oxford A venue and is destined to become a focal point for bikers using the Mary Carter Greenway Trail as well as river enthusiasts enjoying kayaking and fishing; and WHEREAS, these Trailhead amenities will include a large park pavilion, playground, restroom facilities, and ADA access to the South Platte River and regional trails; and WHEREAS, the RiverRun Trailhead will be completed in multiple phases . Phase I -Site Preparation will include removal of existing improvements, erosion and sediment control, construction surveying, earthwork and stormwater facilities; and WHEREAS, the Trailhead will be located on property owned the by the City of Englewood next to the Broken Tee Golf Course which is located in the City of Sheridan; and WHEREAS, the City Council of the City of Englewood authorized an Intergovernmental Agreement accepting the 2010 Riverside Park Planning grant between Arapahoe County and the City of Englewood by the passage of Ordinance No. 38, Series of 2011; and WHEREAS, the City Council of the City of Englewood authorized and intergovernmental agreement regarding the construction of drainage and flood control improvements for South Platte River at Oxford Avenue between the Urban Drainage and Flood Control District, the Colorado Water Conservation Board and Arapahoe County by adding the City of Englewood,, the City of Sheridan and the South Suburban Parks and Recreation District as participants by the passage of Ordinance No. 50, Series of 2014 ; and 1 9 b ii WHEREAS, the City Council of the City of Englewood supported the City's Arapahoe County Open Space (ACOS) Grant application for RiverRun Trailhead Phase I by passage of Resolution No . 6, Series 2015; and WHEREAS, the City of Englewood was awarded the 2015 Grant of Arapahoe County Open Space Program Finds Project Name: RiverRun Trailhead Phase I in an amount not to exceed $300,000; and WHEREAS, the passage of this Ordinance authorizes the City of Englewood to accept the Arapahoe County Open Space Grant for the construction of the RiverRun Trailhead Phase I; and WHEREAS, there are no federal funds being used for this grant for RiverRun Trailhead Phase I. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the acceptance of the Arapahoe County Open Space 2015 Grant for RiverRun Trailhead Phase I, attached hereto as Exhibit 1. Section 2. The Mayor is authorized to execute and the City Clerk to attest and seal the Intergovernmental Agreement accepting a 2015 Grant of Arapahoe County Open Space Program Funds Project Name: RiverRun Trailhead Phase I, on behalf of the City of Englewood, Colorado . Section 3. No federal funds are being used for this grant for RiverRun Trailhead Phase I. Introduced, read in full, and passed on first reading on the 15th day of June, 2015. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 18th day of June, 2015. Published as a Bill for an Ordinance on the City's official website beginning on the 17th day of June, 2015 for thirty (30) days. Read by title and passed on final reading on the 6th day of July, 2015. Published by title in the City's official newspaper as Ordinance No._, Series of 2015, on the 9th day of July, 2015. Published by title on the City's official website beginning on the 8th day of July, 2015 for thirty (30) days. Randy P . Penn, Mayor ATTEST: Loucrishia A. Ellis, City Clerk 2 • • • • I, Loucrishia A. Ellis , City Clerk of the City of Englewood, Colorado , hereby certify that the • • above and foregoing is a true copy of the Ordinance passed on final reading and published by title as Ordinance No._, Series of 2015 . Loucrishia A. Ellis 3 INTERGOVERt~J\IENTAL AGREEMENT REGARDING 2015 GRANT OF ARAPAHOE COUNTY OPEN SPACE PROGRAM FUNDS PROJECT NAME: RIVERRUN TR<\.ILHEAD PHASE I This Intergowrnmental Agreement ( .. Agreement'"), is made and entered into by and betvveen THE BOARD OF COUNTY COMl\HSSIONERS OF THE COUNTY OF ARAPAHOE, ST A TE OF COLORADO, (the "County .. ) and THE CITY OF ENGLE\VOOD, a municipality and political subdivision of the State of Colorado (the "Grantee'') ( collectiv-ely, "Parties'· and individually a "Party .. ). ·wHEREAS, on November 4 , 2003 , and on November L 201 L the voters of Arapahoe County approved a county-\vide sales and use tax to be deposited in the Arapahoe County Open Space Fund and used for specified open space purposes as set f01ih in County Resolution No . 030381, as amended by Resolution No. 11063 7 (Open Space Resolution): and WHEREAS . the Open Space Resolution authorizes the County to award discretionary grants from its Open Space Fund to municipalities and special districts. as more fully set forth therein: and E x H • I T 1 WHEREAS, on i\fay 12. 2015 the County approved the Grantee· s Grant Proposal for the River Run Trailhead Phase I Project ("Grarit Project''). which is attached hereto and incorporated • by reference herein as Exhibit A, subject to the execution of an intergo\·ernmental agreement and subject to the tenns and conditions contained herein: and WI IEREAS. this intergowrnmental agreement is authorized by Article XIV. Section 18 of the Colorado Constitution and COLO . RE\'. STAT.§ 29-1-203 . NOW. THEREFORE. the County and the Grantee agree as follows: 1. Amount of Grant . The County hereby awards Grantee an amount not to exceed $300,000 ("Grant Funds'') for the Grant Project from the Arapahoe County Open Space Fund. 2. Use of Grant Funds . The Grantee agrees that it shall only use the Grant Funds for the Grant Project. a s described in Exhibit A . ... . 1. Disbursement of Grant Funds. Subsequent to execution of this Agreement. the Grant Funds shall be paid via ACH transfer on a reimbursement basis upon receipt of the approwd status reports and documentation of expenditures as outlined in Paragraph 10 belmv and no more often than quarterly. No more than 75 ~10 of the grant funds will be reimbursed prior to the Final Report approval. The final 25% of grant funds will be reimbursed following the project inspection and revie\v and approval of the Final Report and project deliwrables 3. Time for Use of Grant Funds. The Grantee agrees that the Grant Project must begin within 45 days of the award notification. The Grantee agrees that the Grant Project will be completed and the Grant Funds v.ill be expended by no later than • • • • two years from the date of this fully executed Agreement , unless a longer period of time is otherwise agreed to by the County in \uiting. The Grantee understands and agrees that if the Grant Project cannot be completed by the end of the ahJieed upon time period the County may require that the Grant Funds be refunded to the County Open Space Grant Fund, be re-distributed to another agency and .'or be used for another viable and timely grant project. 4. Interest on Grant Funds. The Grantee further agrees that. after receipt of the Grant Funds, the Grantee will use any interest earned on the Grant Funds only for the Grant Project as set forth in Exhibit A . 5. Administration of Grant Project. The Grantee shall be responsible for the direct 7 . supervision and administration of the Grant Project. The County shall not be liable or responsible for any cost overruns on the Grant Project. nor shall the County have any duty or obligation to provide any additional funding for the Grant Project if the Grant Project cannot be completed with the awarded Grant Funds. Grantee also agrees to comply with all local. state and federal requirements while completing the Project unless specifically waived. Grant Project Site \'isits. Upon 24 hours written notice to the Grantee. the Grantee agrees to allow the County to make site visits before. during. at the completion of and1or after the Grant Project. 8. Acknowledgement of Countv bv Grantee . The Grantee agrees to acknowledge the County as a contributor to the Grant Project in all publications. news releases and other publicity issued by the Grantee related to the Grant Project and agrees to allow the County to do the same. If any events are planned in regards to the Grant Project. the County shall be acknowledged as a contributor in the invitation to such e\·ents . Grantee shall cooperate \\ith the County in preparing public information pieces, providing photos of the Grant Project from time to time. and providing access to the Grant Project for publicity purposes. Ewnt information. e\'ent materials and press release information related to the Grant Project must be sent to the County Grant Administrator for review and filing. 9. 10. Required Sign at Project Site. The County agrees to purchase a standard sign for each grant project . Grantee agrees to pay the sign cost to the County for each &JTant project. Grantee agrees to erect and pem1anently maintain at least one sign in a publicly visible area in recognition of the Grant from the Arapahoe County Open Space Program. If the Grantee \\ishes to use their O\\TI sign and design. the Grantee must submit the sign location. design. and wording: to the County Grant Administrator for approval prior to manufacture and ;or installation of such sihTfl· Such sign shall be erected prior to the completion of the Grant Project or its public opening. \Yhichever is earlier. Report Requirements. On or before January 3!51 and July 3!5 1 annually, the Grantee agrees to provide the County with Grant Project Progress Reports that conform to the fomrnt provided by the County. Each Grant Project Progress Report shall include supporting financial documentation as requested in the form 11. 12. pro..-ided. Upon completion of the Grant Project, the Grantee also agrees to submit to the County a Final Report that conforms to the format pro..-ided by the County: a final spreadsheet comparing the original budget to actual expenses that certifies Grant Funds used in compliance v.;ith the Open Space Resolution: and GIS data \Vith location and boundaries of the Grant Project. The Final Report shall also include supporting financial documentation as requested in the County repmi form and high resolution photographs of the progress and finished results of the Grant Project. The Grantee further agrees to provide the County \Vith digital copies of said photographs. delivered as separate high resolution jpeg images. The Final Report shall be submitted \Vithin three (3) months of Grant Project completion unless a longer period of time has been agreed to by the County in \\Titing. The County shall be allowed to use information and images from these reports in publications, public information updates. and on the County 's web site. Failure to Submit Required Reports. Upon \\Titten notice from the County's Open Space Grants Administrator, informing the Grantee that it has failed to submit any required status report and /or final report, the Grantee shall submit such reports to the County through the County's Open Space Grants Administrator \Yi thin thirty (30) days. and. if it fails to do so . the Grantee shall be deemed to be in violation this Agreement pursuanr ro Paragraph 15. hel<nr. Record Keepin!! Requirements . The Grantee shall maintain a complete set of books and records documenting its use of the Grant Funds and its superYision and administration of the Grant Project. The County or any of its duly authorized representatives shall hm·e reasonable access to any books. documents. papers. and records of the Grantee which are pertinent to the Grant Project for the purpose of making an audit, examination. or excerpts . The Grantee shall keep all books. documents. papers. and records. which are pertinent to the Grant Project. for a minimum of three years. 13. Changes to Grant Project. The Grantee agrees and understands that its Grant Project. once it has been approYed by the County, may not be changed without the County's prior apprm·al. Proposed changes must be formally requested using the applicabk Grant Project Form provided by the County. Changes may not begin until the County has issued an approval. which may also require the execution of an amendment to this Agreement. 1-1-. hlaintenance. Grantee agrees to assume responsibility for continuous long-term maintenance and public safety of open space lands . trails. recreation facilities. amenities. signage or other projects funded by the Grant Funds . 15 . Failure to Complv and Reimbursement of Grant Funds. The Grantee understands and agrees that the County may require the Grantee to reimburse the County if any portion of the Grant Funds are not used in accordance with its approwd Grant Proposal and this Agreement. Failure to comply \\ith the terms of this Agreement shall result in default and the Grantee shall be ineligible for any future Grant • • • • • • Funds until the violation is remedied or after such other time period as determined by the County. 16. Remedies. The rights and remedies of the County as set forth in this Agreement shall not be exclusive and are in addition to any other rights or remedies provided by law. 17. No Waiver of Ri2:hts . A waiwr by either Party to this Agreement of the breach of any tenn or provision of this Agreement shall not operate or be construed as a \Vaiver of any subsequent breach by either Party. 18. Relationship of the Parties. The Grantee shall perform all duties and obligations under this Af,.rreement as an independent contractor and shall not be deemed by virtue of this Af,rreement to have entered into any partnership. joint venture . employer/employee. or other relationship with the County. 19. No Third Partv Beneficiaries. Nothing in this Agreement shall giw or allow any claim or right of action whatsoever by any third party. including. but not limited to, any agents or contractors of the Grantee. 20 . 21. 22. ,., __ ). Severabilitv. Should any one or more prons10ns of this Agreement be determined to be illegal or unenforceable. all other provisions ne\·ertheless shall remain effective: provided. however. the Parties shall forth\vith enter into good faith negotiations and proceed \\ith due diligence to draft a provision that \vill achieve the original intent of the Parties hereunder. \Vritten Amendment Required. This Ahrreement may he amended. modified. or changed. in \\·hole or in part. only by \\Titten agreement duly authorized and executed by the County and the Grantee . Venue. Venue for the trial of any action arising out of any dispute hereunder shall be in Arapahoe County District Court. pursuant to the appropriate rules of civil procedure. Notices. Notices. as rderred to in this Agreement. shall be sent to : COU~TY: Board of County Commis sioners of Arapahoe County 533..J. South Prince Street Littleton. Colorado 80120-1136 and Arapahoe County Attorney 533..J. South Prince Street Littleton. Colorado 80120-1136 and Arapahoe County Open Space Grants Program Administrator 693..J. S Lima St Unit A Centennial, Colorado 80112 and GR.\NTEE: 24. ,~ ~). 26. 27. City of Engle\ mod 1155 \"'\'.Oxford Awnue Engle\\·ood, CO 80110 Applicable Law. This Agreement shall be construed and enforced in accordance \Vi th the la\ VS of the State of Colorado. Counterparts . This Agreement may be executed in multiple counterparts. each of which will be deemed to be an original and all of which taken together \\·ill constitute one and the same at,.rreement. Incorporation of Exhibits. Unless othenvise stated in this Agreement. any exhibits, applications, resolutions, or other documents referenced in this Agreement shall be incorporated by reference into this Agreement for all purposes . Section Headirnrs . The headings for any section of this Agreement are only for the convenience and reference of the Parties and are not intended m any \Vay to define. limit or describe the scope or intent of this Agreement. 28 . Assil!nment. The rights. or any parts thereof, granted to the Parties herein may be assigned only with the prior written consent of the non-assigning party. 29. Extent of Al!reement. This Agreement constitutes the entire agreement of the Parties hereto. The Parties agree that there haYe been no representations made regarding the subject matter hereof other than those. if any. contained herein, that this Agreement constitutes the entire agreement of the Parties \Yi th respect to the subject matter hereof. and further agree that the Yarious promises and covenants contained herein are mutually agreed upon and are in consideration of one another. 30. Siimatures . The signatories to this Agreement represent that they are fully authorized to execute this Agreement and bind their respectiw entities. IN \\'ITNESS WHEREOF. the County and the Grantee haYe exc:cuted this Agreement as of the date set forth belO\Y. DATED this _____ day of _________ . 2015 . ATTEST: GRANTEE : • • • • • • By: ___________ _ Name -Randy P. Penn Title -Mayor ATTEST: By: ___________ _ Name Title By: --------------~ Name Title - -Loucrishia A. Ellis City Clerk COUNTY OF ARAPAHOE STATE OF COLORADO By: --------------~ Shannon Carter, Director, Intergovernmental Relations and Open Spaces Pursuant to Resolution No. 150211 ARAPAHOE COUNTY COLORADO'S FIRST 2015 Standard Grant Grant Proposal Arapahoe County Open Space City of Englewood Parks and Recreation Department RiverRun Trailhead Phase I • ORIGINAL • • RECEIVED • TABLE OF CONTENTS • • PART A-Application Summary Form Englewood Parks RiverRun Trallhead Phase I PART B-Minimum Qualifications and Eligibility Form PART C-Application Checklist PART 0-Project Timeline PART E-Project Budget PART F-Project Details PART G-Attachments 1. Resolution 2. Lorig-!erm Cor:nmit!11ent Letter 3. Evidence of Property Ownership 4. Supp_ort Lett~rs 5. Documentation of opposition and responses 6. Evidence of Commitment from funding partners 7.Photos 8. _5i~~ ~aps 9. GIS shapefile Page 1 Page 3 Page 7 Page 8 Page 9 Page 13 Page 24 Page 25 Page 27 Page 28 Page 30 Page 34 Page 35 Page 36 Page 41 Page 44 2015 Arapaho·e County O p·en Space Grant Application Par' A-Applicat ion Summary fo r m Grant Cat:gort (che:k cne j: X St a~d;-d -·, S~a i: Th is app lic ation \Nill be scor ed o n a 100-p o int scale by the eva luatio n co mmittee and must Score a minimum of 75 poi nts. I -A pplicant Information Name: City of Englewood Address: 1155 West Oxford Aven ue, Englewood, CO 80110 Primary Contact: Joe Sack i Title: Recreat ion Servi ces Manager I Telephone: 303-762-2682 __________ . _____ ___, I Email: jsack@englewoodgov.org I Primary Partner Information ---------·-j (Additional partners should be d iscussed in Part F: Project Details, Question 13 of the application.) 1 [ Name: Urban Drainage and Flood Control District i I Address: 2480 W. 26th Ave., Suite 156-B, Den~.er·G0~0211 I ' Contact: laura Kroeger / <. ·I n~1e:~sistant Manager ===l Telephone: 303-455-6277 , ·· 1 .. ,....----:---+---------·---···---------; Email: lkroeger@udfcd.org . , . . ., I Partner Responsibilities: River and traff en ~~m:flfn ents, de~fgnation of lo ~atron as a trailhead 1 ~ ' I . . . '' .'/ Prpj~cJ tnformatic;)n ' Grant Category: Standard Gr an t ...... : ---~ i Project Type: Co nstruction Project I Project Tit le: RiverRun Trailhead Phase i - I Address: 2101 West Oxford Ave nu e Englewood, CO 80110 ! 1--C_it_,_y_o_r _U_n_1i_n_co_r-=-p_o_r_at_e_d_A_r_a-=-p_a_h_o_e_C_o_u_n_tv_,_·._· C_i~ty~. _of_S_h_e_r_id_a_n ___________ .. ________ J GPS Coordinates: 39°38'35.Sl"N 105°00'51.59"W i i Grant Req uest: $300,000.00 I J Cash Match Tota i : $100,000 I Pc:rc~mtag; of Total Project: 25 % ' l------------'----------'----~------=--------··.J l Tota l Project Amount: $400,000 I >-----~~~~~~~--~---~ Bri ef Project Summary (400 w ords orl.ess ): p:c]t?c i: de sc:-i ~'t:0.-!, :.::;;:po ::e,1ts .. 1~ s.:.i ;.: :.• j bene·ilc~2 ry 1 ~~a r-1 ningi c~:-.'"i:rn ;..i~:t -~· ::---1;:L1t .. i ;-:5uf r~ Th e Ri v erRun Trallhead is a cc nstru cti J;i project alo ng t h e So u'th Platte Riv e r and Oxford Av enue . Th e Tra Hh ead is a pa rk -li ke s;tting which i.vlll ~ndd ; a large pa rk p3 vW ~n; playgrou nd , re stroom fa:i!it ies, AD .A. access tc th? So uth Platte Rlv Er and regi o na! tra i! 2ccess . Thi s locatlon Ls destined t o b :come; maj or foca l p1J int for b i kers usi ng t h e rvlar y Carte:-Gr;.;:-ivv ay Tra n as w ell as ri 'IH e nthusiasts e njay!ng ka yaki ng, flsh !ng and ~vl m mi ng. The Ri verRun Traiih:ad 1.vll! be cornp i etecl i n m ultipl e p h ase s. Phase 1 -Site prsparatio:: will include remova l of existing improvements, erosion and s<:dim:nt contra!, constructior: sur..,.eying, earthwork and stormwat~r faci l ities. Tnis grant request is for Phase 1 only. The ---~ 2015 St a nd a rd/Sma ll Gr31 t Applicatio n • • • • • • I proposed trailhead footprint includes exist i ng improvements such as asphalt, concrete J curb/s id ew alk, landscape plantings, water lin es, stormwater infrastructu re, and l ight i poles/electrica l sys t em, all of 1,.vhich must be r emoved. Erosion and sediment contro l /;Best l Man2gement Practices" (BMPs) w i il be i n sta ll ed to protect against soil erosion and sedimen t I laden water lea ving the trailhead site during construction. BMPs will include silt fence, I stabilization of staging areas, vehicle tracking control, sediment logs, and inlet protection. Construction surveying will be completed to establish proposed grades for earthwork and layout of the stormwater system. The proposed trailhead will significan t ly lower the existing , grade to allow ADA accessibility and connections to the river and planned regional trail. Earthwork will include excavation and fill on-site and excavation and haul off-site. Existing topsoil will be stripped and stockpiled for reuse in later phases. Constructed stormwater facilities will capture, detain, treat and discharge to the South Platte River. Facilities will include / I , an inlet in the parking lot, piping to a detention pond, a sand filter with an underdrain system , j outlet structure from the pond, and outfall piping and embankment armoring in river. i I The Trailhead is a part of the larger South Platte River/RiverRun Trail project, which extends from Union Avenue to Oxford Avenue. The partnered project between the cities of Englewood, Sheridan and Littleton and other organizations "int=luqing South Suburban Parks and Recreation , District, Urban Drainage and Flood Con~r:dl aridthe .Colbr;.~do Water and Conservation Board will I enhance the South Platte corridor as ~·~ecr.eatfon<a .l ::re~ouri;:e for the entire region . The river- oriented project will provide eastside: anq W_!=StsJc;!e tr:~!fs, improved river access and in-river l _~_r:!hancements while restoring and rti1,~tal.izl~g t.~e ri~ei: a~.~ its habitat. 2015 Standard/Small Grant App ii cation Pare B-Minimum Qu .alification and Eligibilit y Form Certify the below minim um qua !lfa:a tion s and eligib ility cri t eria: Applicant Name: City of Engle w ood Application Category and Type : Sta n dard Gran t, Construct ion Project Project Name: Ri v erRun Trail h ead Phase I Briefly answer the follow ing qualificati on questions: 1 . Is applicant in good standing w ith Arapahoe County Open Space? Discuss pas t performance (past five years); discuss all on-going Arapahoe County Open Space Grants, and the number and types of grants for which your agency is applying in this cycle. The City of Englewood is in good standing with Arapahoe County Open Space. Over the past 5 years, Englewood has received 6 grants. All grants have been completed within tne allotted time frame . The City of Englewood is in good standing with Arapahoe County Open Space. Over the past 5 years, Englewood has received 6 grants. All grants have been completed within the allotted time frame. The one ex.ception ·is ,t.he Riverside Planning Grant, which expanded in project scope due tea ~-~Jbr.pr9jeCt sponsored by Urban Drainage and Flood Control and South Platte ·wor.kin~Gr9°lJp. Th~ project encompasses an area from Union Avenue and the South Pi~tte ''Rivertb O~ord .Avenue and the South Platte River . Englewood currently has 2 on ~~oing g~a~ts (H.osanna Synthetic Turf Field and Duncan Park Redevelopment). Bot h gran~s are in-the finaFStages of completion with final reports pending. Englewood will apply for 2 standa r d .grants,this cyde. The grants are for RiverRun Trailhead Phase I (Construction Project) and Park Gateway Enhancements (Site Improvement). 2. Discuss project ali gnment with the Arapahoe County Open Space Master Plan; local adopted Master Pla n ; or othe r approved planning documents. The Open Space M aste r Pi an provides a 100-y ear vi sio n, 25-yea r m aster plan a nd 5-year action p l an fo r imp lementin g t h e purpose and goa ls of the progra m . The vi sion states that the Cou nty wil! be forvvard th inki ng, und2rstand and embrace th e op2n spa ce , pa rk an d tra il n eeds of current r es id e nts, and define a harmonio u s r el ati onship between p:npl e and natu r e in the CoL:nty fo r future ge neration s. The vision for th 2 Prog r am is summarized as: H22!th y L2nds, Hea lthy Com munities, an d H ea lthy Peop le . The Riv e1R un TraH h22 d proj ec t define s the m iss ion of the Arap 2h o2 Co unty Oper: SpacE Plan. 2015 Standard/Smal ' Grant Application • • • • • • 3J Acquire, conserv e and protect open space -The RiverRun Trailhead project will develop th i s rnderutillzed space into a pa rk area with access to the So u t h Pi.::tte River. 0 Build county open s;::iace parks and trails -W ith the completion of this park th e location wil! be preserved as a permanent park to provide green space for this underserved neighborhood of residents in Arapahoe County. 0 Plan countywide trails network: This project is destined to become a tra il head to the Mary Carter Greenway Regional Trail system with both east and west sid e river access. ° Cooperative partnership work -Through this project many partnerships were developed or enhanced. The partnered project between the cities of Englewood, Sheridan and Littleton and other organizations including South Platte Working Group, South Suburban Parks and Recreation District, Urban Drainage and Flood Control and the Colorado Water and Conservation Board, area businesses and neighbors have pledged to develop this park space. o Leverage funding for open space, parks and trails -The RiverRun Trailhead project has leveraged a number of funding sources including ACOS Grant Funds, Share back Funds, Conservation Trust Fund~,ar:id ·~ity._pf Englewood General Funds. The trail project overall has financial ~uppdtt'fr;.o.·~ .Ul:b,~rn Drainage and Flood Control, Colorado Water and Consef~ati-9o ;Boa5~/~itY -of Sheridan and other South Platte Working Group members.; · .. 3 . Describe how this project add t.~~se?·~pe;~if_ic ot)jed)ves in the County Open Space Resolution #030381/#110637. Dqc_umentis -paste.d on the Open Space Grant Program page of the County Website. . · -' The RiverRun Trailhead p~9j~~t spe_cifjq;illy00a.Qdr.~sses_the.following objectives of the County Open Space Reso lutio!l #030381/#110637. ~ Preserve urban and rural open space and natu r a l areas -Th i s project will preserve this area as a park to be used by a il curr ent and future residen t s of Arapahoe County. 0 Prote ct lan d s t h 2t preseive w ater quality in rivers, lakes and st reams -The RiverRun Trai lh ead and Trail Project have been s p eci fi cally d;esigned to prot ect the South Platte water r es ource. Th!s project Viill sa ve thi s area fiom co mm er cia l or other types o f development . . .,. Provide, maintain and improve n eighborh ood parks, open sp ace , sports fi e lds, p icnk: fa ciliti es and biking, 1rvaiking arid multi-use trails. Th ; deve lopment of the RiverRu n Traiihead fills the fi...!nda m enta! bask need of provid in g park and ope n space. The Rh.1e rRun TraHhe ad wH! provid e p a il< ar ea , playground; pavilion, restroom facilit ies , trai! and river access . l;np:-ov2me rrts mad e by this project will enhai1ce the outdoo r experie n ce whil e e n couragin g youth and their fami.!ies to spend more time outdoors in their comm unity. c Protect wi!d !ife: habitat a nd corridors -The RiverRtm trai i project ca lls for the cha nne li za tion of th e r[v er which wi!! improv2 w ater flow a nd w ater conditions. These cha nges are expected to improve the stagnat e fish habitat in the South Platte 201 5 Standard/Small Grant App lication Ri ver. Th e improved tra il access o n bo t h sides of th e ri ver will ensure that the river co r ridor will r emain protect ed. Ac kno wledge the mi nimum qualificatio n componc:nts listed below. Afl components are required to meet minimum qualifications: ./ All Items on the enclosed application checklist are included in the application ./ All questions are answered in Part F and all supporting documents are attached in Part G ./ All budget forms are attached, completed and signed by the agency's highest authority ./ Application format and document order follow Instructions ./ Above eligibility and qualification questions are answered and meet Arapahoe County Open Space eligibility requirements ./ All required forms are signed by agency's highest authority ./ Minimum cash match requirement met(% of total project) Authorized Signatu re: ~~f!:~~~~~~~::s'..! (m ust be signed by h h 2015 Standard/Small Grant Application Page 5 of 44 Date: .1-:.r--a- • • • • • • Project Title: River Run Tra il head Phase I Part B -Minimum Qualification and Eligi bili t y Form (cont'd) For Arapahoe County Use Only: I niti al Revie w Date (pre-qualifica tion):----------------- o r.,,1i n i mum Qual ifi cations iVlet (yes /no)? e Past Performance and Status: eligible for funding, probationary status necessary (e .g. special award terms or funding conditions), or ineligible: o Application Contents, Formatting and Overal l Presentation: Grant Program Admi ni strator Signatu re: __ ....,...,.,,,-------------- '. ' Fin a! Re view Date (after evaluat ion ): ..... '-,-· ------.-."" .. --_..,..._ ________ _ ., c Minimum Score Met After Evaluation: ill Fina! Ranking and Recommendation After Evaluation: c Comments: Grant Program Admini strator Signature:---------------- 2015 Standard/Small Grant Application Part C -Application Checklist Use the application checklist to verify that all of the required documents are included in this a pplication In the order listed below. All sections are required to meet minimum qualifications . ./ Part A-Applica t ion Summary Form ,/ Part B -Minimum Qualifications and Eligibility Form (must be signed} ./ Part C-Application Checklist (must be signed) ./ Part D-Project Timeline ./ Part E -Project Budget Narrative and Forms (all forms must be completely filled out and signed) ./ Part F -Project Details (narrative response to project questions) ./ Part G -Attachments (identify each attachment with the table of contents cover page and list attachments In the following order) 1. Evidence of support from highest authority (official letter or resolution)- lncluding commitment to complete the project; statement that matching funds are secured; and certification that the project will be open to the public or serve a public purpose upon completion 2. Evidence of commitment to 1_$lg~alntenance (official letter or resolution) 3. Evidence of property ownersnlpl.e I acess (legal documentation) ,~ . ~~-4. Evidence of communi~~I · ers ~~-~pport -maximum of 5) 5. Documentation of OPP.qstt o d?sP.on es,(lf applicable) 6. Evidence of commltml-,.. o J . ding ers (cash match/in-kind match support letters) ~r1..ef t ?# 7. Photos (pre-submittal) ~4 ,~ 8. Site maps (project locatlo · ps) · 9. GIS shapefile, if applicable (in UcJe on compact disc) 10. Other (clearly title: acquisition documentation, If applicable, or other supporting documents) ~--·"'"-~"~~...,,. .. ~==-- Applicant ce li:lfiss tiiat an of the aboit e items are Included In the application, In the order listed a::iov e, and t hat a ll informatio n s ub mit!ed is t ru e t o the best o f their knowledge . ,~u~h orizscl S ig natu roe::-4'.-~bd~~:!fE~§:::=__~ (must ,f:i e sign ~d by hig · $t outhority i.li agency) ?rll-it Mam ~ and Titl::: ~-?L :fi~K ».·~$~ <l'zy. -a-.~ ~ R~~ .... ~ 2015 Standard/Small Grant Application Page 7 of 44 • • • • • • Part D -Project Timeline (5 points) Use the below project timeline sample as a guide to complete your proposed project timeline. Project timeline must be realistic to receive full points. Task Site Grading I Jun : Jul i Sep : Oct i Nov i Dec I Jan I f•Jlar 1· Sep ! 2015 l 2015 I 2015 i 2015 I 2015 I 2015 l 2016 I 2016 I 2016 Nov j Ja n I 2016 2017 I I i I Stormwatei Detention Constructio n I t--~~~~~~~-.,.~~~~~-;-~~~~--,~~-,..~~-:-~~-;-~~-!'-~~o------i iFina! Rep-Or'! I 2015 Standard/Smar Grant Application Part E -Project Bu dget Narrative and Forms (10 points) Budget Narrativ e: Pro vid e a clear and concise budget narrative for this project (250 words or less). The RiverRun Tra il head will be completed in multiple phases. Phase 1 -Site preparation will incl ude removal of existing improvements, erosion and sediment control, construction surveying, earthwork and stormwat er facilities . Demolition and site preparation will cost $60,000. Erosion and sediment control is budgeted at $10,000. Construction surveying w ill cost $10,000 and will be completed to establish proposed grades for earthwork and layout of the stormwater system. The Trailhead will require significant earthwork to lower the existing grade to allow ADA accessibility and connections to the river and planned regional trail. Earthwork will include excavation and fill on-site and excavation and haul off-site which will cost $240,000. Phase I construction will also include the construction of stormwater facilities for $80,000. Budget Forms: A ll project budge t forms must be complete_l{filJe,d out followlng the rules and regulations set forth in the applica ti on guidelines and instru cti or,'is .-Each h1Jdget f.orrn fiTust be signed by the highest authority in you r agency and included in this section ·Of the .apP,lipation. The'f.o !lowing project budget forms are attached and required to be complete and , induded in the -~ppli¢~tion to meet minimum qualifica t ions : e Summary Budget Form: The summary· budge( form m1.fst be ful!y completed and successfu !!y match up with the budget na rrative, -the 'grant 'budget'form, the match budget form and the selection cr iteria questio ns. o Gran t Budge t Form: The grant·budget fo r m 'must be · completed with sufficient detail to be accepte d. Please reference the sample budget for the expected level of detail. Budget items a re to be broken down in t o categories, and then broken down into the detailed use of funds within each category by line item and cost . o M 2tch Bud ge t Form: The match budget form must be completed with sufficien t deta il to be accepted. Please re f erence the sample budget for the expected level o f det ai i. Bi.idget items are t o be b roke n do;,vn into ca tego rie s, a nd then broken down into the d et ailed use of f un ds ·within each category by line item and cost The match budget fo rm i ncludes cash 11".atch and in- kind match. Only cash matc h rnu:its toward the pe;centage of match required. The cas'"1 match requirement is 25% of the tota1 project amou'1 t for Stand2rd Gr:mts a nd 10% o f th e total project co st fo i Srnal i Gr a nts. iri-kind m2tc h is s;gnificant and shows pa rtnersh ip 2'1d comm unity SJp port fo~ the project , .O..dmin:s~rat1ve cos t s to prepare t h e gra rit app ;ication are r:ct an e li g:bie expen:;e. 2015 Standard/S'.Tlall Grant Application • • • ~~ IJQ ... 111 "' ... VI os 0 ;J -a. t a. Iii 3 ~ ~ Q1 ::> ... ~ '2.. g' d; 0 ~ ..... ,...,.. 1· ..,>.;,} f ·, - l- 1 f " i.' ~ t r- • , 5oun:es of Funds Date Secured 111f.l015 D:atr. r-- 4····-:11'..l .... ~.&~\ • Part E -Summary Budc@t Fttm County Grant Rf!quest $300.DOO cash MD:h I I~ Match L~~-~.~~.~~~1~~~~.:~{:=.~:~~t~1~~~l ~i::: ~;~~-~ .. ~.~---· .~ ... · 1 $100,000 N:am@ 31111 T"rtle: Joe Sack ~~~~----~~- R ecre a Ci on Services Manager Total~ Ftmds $300.000 $100.000 $() so . " l I l I 1 ' i i ,' • ~~ !I'll "'"' f1I 1.11 i:g 0 ::J -0. t a. Ii\ 3 ~ ~ iii ::J .... )> "O '2. g' ... s· :> ' • Part f.-Grant Bud£t!t: Form/Use of Funds Ct\teoory Detalled Use of Fund• per Category Ero8k>n Sediment Control sat fence, tt.bltzed Btaolng area, sediment control ~s, Intel protection Clearing and grubbing, b1!e/lhrub ntmavnl, tree Demolition & Site Pf1'parDtion protection. Sawcut/mmowl asphalt, demolllon of c:oncnstlt IJdewaldcurb, removal of light poles, removal of slromwnter nle~ng. Earthw0f1< 8. Site G~ Excavate & stockpile topsoil, eftlthwortt-fdl on site, ~lfthWolt< haul oft llte. Construction SUMtYtng Construction survey alftklng, gmde control, profect linls, and l11yout $tonnwab:r Inlet structure & piping from pnrlltng lot Slocmwaler Detl!lnUon , pond, aond ilter syslem, ou11et structunt ioutf 1111 to rtver, outfallbMk lllmClring AppUcant: City Df EnlJIWood Slgna.:::~ ZJ/g ff): I --~.__...__ ____ _ • Crnnt Request Amount $10,000 $10,000 $35,000 $35,000 $165,000 ~1 65,000 i10,ooo $10,000 SB0,000 .00 $80,000 Sloo,ooo Pntfect Titht: RlverRun Trallh!!!ad ~I Na1ne and Title: Joe Sack ~~~~~~~~- Rec re at I on Service• Manoner • '1J N QI Q ~ ~ .. II\ ..... lit 0 :I -c. :t ~ Q. ~ ~ Ci') iil ::J ... ~ 'E.. iii" c:::. 0 :I •· • • ~ E -Matth Budget Form/Ctuh md 1111-tdnd ~~ Detailed UH of Funds per Scuce of Match Cash In-kind lT@t.~1~ ] CaMgory __....£m""''N''M-QIR Cltaring and grubbing. treel5'wb n!fnOV.1111. tme pnDctian.~ Can58nr.ltion Demolition a. Site Prepmration asphalt. demaition of oancnite TnmFund $25,000 ~5.000 sidewalk/curb. n!mDVal ol Dght poles. remowl of stmmwater inl@tSl'pPing. -.. ~ ~ " .. Excavate & stockpDe IDpsoi. :_,;: ____ :. & Sb Grading earthMlrtc-fiU on .sitll. ACOS ~5.000 fi7 5.0DO eartlMartt haul off slte. Shsnback ~~ Total $100,000 $0 $100,000 A...,-bdtyol~ Slgna ...... , ~ s~ Date: _5 /~ Pmject Titles RJverRun Trailhead Phase 9 Name 31111 Titles Joe Sack ~~~~~~~~~~~~---~~ Recreation Services Manage!!' Pa re f -Project De t a il s (7 5 p oi nts} A pp l ica nts m ust res pond t o al l of t he fo ll owing questi o n s to meet min i mum q u aii ficat ions . Thi s section is w o rt h 75 poi nts . Applicants must limit this sect i on to 10 pages an d ans 'N er a ll q u es t io ns to meet m in i mum q u al ific2tion s. If atta chment s/supporting document ation app iy t o a question ans w er please fu li y answe r the question and reference the docume nt in Pa rt G. Pl ease do not answ e r a question as "N /A". If a question is not appl icable , p l ease exp lai n w hy it is not applicable to be co nsidered for the fu ll amou nt of points. Select the Gr an t Category: X Standard Grant: $50,100 -$300,000 funding opportunity, 25% of tot al proj ect amount minimum cash match requirement 0 Small Gran t : $100 -$50,000 funding opportun ity, 10% of total project am ount minimum cash match requirement Select the Project Typ e: Pr oject Type/Project Detai l s: applications are below: The project categ_ories for the standard and small gran t lJ Trail Project: Projects that are mostly:.t-rail ·tonstruction or renovation/restoration, trail- related bridges, trail-related r~'a-d crosslngs;.~r trafrhead parking and shelters. . . ~ , . ,_ . . . \ .~ [' Si t e Improvement Projects : Projecµ for'csite improvement, restoration and repair/replacement including :~rj~tuq3.l r t~~vege~atio11/restoration, pa r k improvements, restoration, repair/replacement (m~y ;lntlu:de playgrounds, shelters, sport fields, landscaping}. Th is category may irislcf deTnterior'trail segments or connections, but the majority of the project should be site fmprovements other than trail. X Construction Proj ect: Cons t ruction projects may include new park amenities such as playgrounds, she lters , sport fields, 'restrooms, afld'friterior trai ls or connections. l._ A c quis ition Project (s t andard gran t only): Eligible projects invo lve fee si mple acquisition of land for public open space, park or trails; acquisition of buffer land; acquisition of a conse rvation easement a nd/or acqu isition of wat er r ights . i--En v i r onm en tal Proj e ct /Cultura l Education o r Interpretation Project: Projects focused 0 11 en viron me nta l o r cu ltu r al edu cat ion/interpr etati on installations ma y include associated sig n bases , p ar.els, l and scapi ng, be nch es and she lter s. · · Othe r Project: Oth er a!!ov;ab!e project ca t egori es in cl ude: stream-r el at ed proj ect s, w i ldl if e ha bit at, arid w at e r qu ality. Th ese p roj ects sh o ul d not fit into a ny of the o th er project cat ego ri es . Pl eas e cont act th e Co unty Gr a nt Ad m ini stra tor for qu es tion s r elat ed to a ilow a b!e pro]ect s . Se l ac£ion Criteria Qu ;stion s {75 points); 1. Des crib e t he proje ct go a l, e xt e nt of scop e a nd expecte d r es ults. Be sp ecific; discuss what th e p r oj ect wlil provid e, q u antit i es, size , p ro ject e lements, use ful ll fa of project compo nents, and d el ive r a bl es . Di sc uss t he curr ent con d ition of t he project site and w ha t i m p rovem ents o r ch anges ar e b ei ng proposed and \iVhy . Pro v ide d eta il ed ma p s a nd p hotos i n Pa rt G. Desc rib e ho w t he p roject w ill be designed, co nstru cted and 2015 Standard/Sma ll Grant App li ca tion n-.-.... "ii !t -+ AA • • • • • • managed and ho w you will choose vendors, materials, systems, etc. Describe ho w this project imprnves access and connectivity to any existing trail netw ork, natura! resources, and/o r commu nity reso urces. If this is an educationa l project, d iscuss the long term educa ti ona l outcomes expected as a resu lt of this project and how the project connects people to each other, the natural environment and/or community resources. Complete the b udget form in Part E consist ent with this narrative {15 points) The RiverRun Trail head is part of a major river corridor improvement project in and along the South Platte River adjacent to the trailhead site. Urban Drainage Flood Control District (UDFCD) is managing the river corridor project in partnership with City of Englewood, City of Sheridan, South Suburban Parks and Recreation District, Colorado Water Conservation Board, the South Platte Working Group and Arapahoe County Open Space. The overall project includes a mile of regional trail along the east bank of the South Platte River, recreational and habitat enhancements in the river, access to the river, parking lot improvements at Oxford Avenue on the west bank, and upland park amenities. The Trail head is an integrated component of the overall river corridor project. The existing site is underused. Cu,i:reritly a majority of the trailhead site is an existing asphalt parking lot, turf aieas, ~hd ria~tive ·af~as. 'r~e parking lot is too steep to meet ADA requirements and stormiater'fa~jl[t:i~s ~r~ un~ersized and do not meet current standards. Existing grades cr~ate a high.area th-at blbcks views and access to the South . ~ . . ' ., Platte River . The Trailhead is a 4 acre multkpurpose prdject with goals to engage the South Platte River, expand access to the Mary Carter Greenway Regional Trail system and provide a destination for trail users and the surrounding communities to recreate, relax or host an event. It will result' ln a unique user experience unlike anything else in the Englewood park system or along the greenway trail. The proposed trailhead will include: e Integration wit h existing and proposed regional trails -plaza and access points Qi Shelter structure, 200-250 person capacity (pre-fabricated type) e Increase parking capaci ty -199 park i ng stalls includ i ng 4 ADA access i ble stalls (1.75/ acre) @ Piayground -natural play theme c Restroom (p r e-fabrica t ed typ2) -three toilets fo r men and wome n ;:; Landscaping & Irrigatio n c River access from tra i!head c Sto rmwate r faci liti es t hat meet cu rr ent s·ta nda rds -capture, detentlon, treatmen t and con v eyance The Trailhead will be built in phases . Thi s grant request is for Phase 1-Site Preparation. Site preparation will include removal of existing improvement s, erosion and sediment control, construction surveying, earthwork and stormwat e; facilities. The following is a summary of each category proposed in Phase 1: 2015 Standard/Small Grant Application o Erosion Sed im ent Control -Silt fence, stabilized staging area, sed im ent contro l logs, In le t protection: Disturb ed area= 3 ac res o Demolition & Site Pre paration -Clearing and grubb ing (2 acres ), tree/shrub r emo val, tree protection, Sa w cu t /removal asphalt (6500 square yards), demol ition of concrete side w alk/curb (500 linear fee t), removal of l ight poles (4 poles), removal of stormwater in lets/pip in g (425 l inea r feet) Q; Earthwork & Site Grad in g -Excavate & stockpile topsoil (1900 cubic ya r ds), earthwork-fill on site (3000 cubic yards), earthwork-haul off site (13,000 cubic yards) c Construction Su r vey in g -Construction staking, grade control, project limits and layout lb Stormwater Detention -Stormwater inlet structure ((1) Type R) & piping (24" pipe/ 25 linear feet) from parking lot, detention pond, sand filter system (filter media/perforated ABS underdrain), outlet structure (custom reinforced concrete). Design life of concrete pipe and structures is 50 years, detention pond and filter system des ign life is 25 years with ongoing maintenance and replacement of filter media . The Trailhead is curren tly under:,·desigp byM,elallghlin Whitewater Design Group (Civil Engineer) and OHM Design {L~nd~c:ape :Afc!:iite~}. ·-y s% design drawings were completed in August 2014 . Fipa·l De"~~gn 'iNi'll 'Decortlpleted by May 2015. Naranjo Civil Contractors has been se!ectetj 'throti~~ tfle UrJ:ian (i)fainage and Flood Control District's Project Partners Program. Thi~ . .'prqg~~m sel.ects co.jltractors from the District 's pre- qualified contractors l ist. There a)'e ~everal advan'tages to collaborating and engaging with the contractor duri n g planning -~nd .design.·. Cost estimates are more accurate because they have been prepared by Naranjo who is building the project. Value engineering is completed .dur:ing the design prnc::ess by c;ontractor feedback on constructability of designs and materials specified. Lastly, the contractor better understands the project goals and objectives by being involved with planning and design. Once the design is completed a construction contract will be negotiated with Naranjo to build th e project. 2 . Describe the community/neighborhood and user groups the project wili serve . D iscuss th '= type of u:ser s (c hildren, ad ults, sen io r s, families, sports l eag u es , y outh groups, etc.) the project w Hi serve and estimate th e number of u se r gro up s an nually th3t will b enefit from the proj2ct. How did yoi.J arrive at this estimate? Describe the se rvic e area for this project (hoi,v far \Viii us2 r s trav el to use th~ project site). (5 polntsj The RiverRun Trai!h ea d se rve:s as part of a r egional trail and r ec re ational am enity for u se rs alon g the So uth Platte Rlver anrl the Ma ry Ca rt er Gree nway Reg ional Tr ail syst em. Cyclists, jaggers, roil e rbl 3d2rs, kayak ers , ·w alke r s, f isher m e n a nd wildlife viewers of all ages utilize the trail system on a d aily basis. It is estimated from a vis u al inspection of t he exi sting trail th at tens of thou sa nds of individu al s and gro ups use t hi s trail and will 2015 Standard/Smal! Grant Application "---•P"-LAA • • • • • • benefit frorn a new trailhead annua!!y. As this trail is a regional draw for cycling and kayaking, the s:rvice aiea for users is estimated to be a radius of 20 mi l es Oi more. 3. Describe any scenic, historic or cultural values associated with this prnject. Will they be preserved or restored? Describe specific natural resources at the site, including habitat and/or \Nater. List predominant 1,vild!ife species and vegetation on site. Discuss impacts to these resources as a result of this project. If this is a conservation easement acquisition project, describe the conservation values and public benefits/value of the land, easement or water resource. (5 points) There are no historic or cultural values associated with the RiverRun Trailhead Development (Phase I}. However, the site contains some scenic values associated with being adjacent to the South Platte River. The river was channelized through this section by the US Army Corps of Engineers to prevent major flooding events. This project aims to improve the scenic value of the property by enhancing views to the river from the trail head. The site is an important riparian corridor link from being situated along the Platte River. There are native and non-native tree species (cottonwood, Siberian elm, ash and catalpa) which were plant~.d -as 0 p?trt'-of the Broken Tee Golf Course and a river beautification project back in th~·~i~tt= !9.BO~s~ Tfi~.habitat value would be categorized as medium. Many birds and anim~ls migrat~~·l:!,P at;td 'd9wn along the Platte River. Typical bird species include ma n y spsties ofduGks;' Dlu~ h~~on, sparrows, robins, finch, geese, etc. Animal species include b~'.,aye_r,1 fp~; ¢eer,,_cdyot~, skunk, rabbit, etc. Vegetation on the site includes irrigated blue·&!fss/dryJand gfass~~ and many broad leaf weedy plants associated with disturbed soils. 'lr.ppaqts ;to t-he nat'ural resources are considered to be low. Riparian access fo r movement"up.ao .9.-.Cf6w'n the river will not be adversely affected as new trees, boulders and landscaping will be added to the site. 4. Discuss the ownership and legal access to the proposed project site, including right of access without trespassing on adjacent property. Detail any third-party rights, easements or other encumbrances that exist. Provide supporting documentation proving ownership, legal access or permission from landowner and a site map in Part G. (3 points) The parcel of property loc ated at 2101 West Oxford Avenue, Englewood, Colorado, is located in the City of Sheridan. The City of Englewood is the sole owner of this parcel and the adjacent parcel known e Brok.:n Tee Go lf Co urse. Vehicle access to the RiverRun Trailhead will be provided by the current entrance used by the Golf Course . No third party rights, easements or other encumbrances wi!! affect thls project. Arapahoe County parcel search O\.Vnership verification is located in Part G . 5. Describe long-term maintena:ice of the pro}ect sit e. Estimate the annual costs to maintain the site, how those nu mbers vvere calcu lated, how you intend to fund maintenance and who is responsible for maintenance. Explain how maintaining th i s project site changes your agency mainte nance budget. {Provide projected budget 2015 Standard/Small Grant Application n ___ •r -L •• changes, detailed cost estimates, how you plan to accommodate these changes, and explain how you arrived at those numbers .} Provide a commitment letter from the management/ma i ntena n ce agenc y addressing long-term ma ;nte n ance and include budgeting for funding maintenance in Part G. (7 points) The City of Englewood owns all park property and the Parks and Recreation Department will be responsible for the long-term maintenance of every park including al l landscaping, structures, trails and playground equipment for the project. The City of Englewood annually allocates funding in the Parks and Recreation Department budget for personnel, commodities and capital for regular repair and maintenance for all park infrastructures, amenities and facilities. The 2015 Parks Division Maintenance Budget is $2,137,252. The Parks Department currently maintains approximately 250 acres of parkland, open space and green space and infrastructure. Phase I of this project will not require additional budgeting for funding maintenance costs because this project consists mainly of earthwork. When the Trail head is completed with all listed amenities, it is expected that an additional $16,465 will be added to the Parks Divi sion Mainter.iartce ·:budg~t for labor, irrigation, restroom/shelter maintenance, sno '"'' and trash rem~va_J,tr~~·~n·d:tµrf maintenance. ' ' . ' ' 6. Summarize planning efforts t~ 8.a~e ·and ·i,nvestment~ made prior to submitting a grant proposal. Discuss pre-sub mitt.al me·~iing·s, daJes arid outcomes. Be detailed and include eligible pre-planning costs on th~ Mfutci~,:Bµdgirt Fofm in Part E. See application instructions for detaiis. Proof of ,gr_e-~ubm~al P,Ja'~ning expenses must be submitted as an attachmen-t in Part G. All attachmen!s,sh0uld be clearly labeled on the Part G cover page . (5 points} Ir. 2011, the City of Englewood was awarded a $50,000 planning grant from Arapahoe County Open Space with a total project cost of $134,600, for Riverside Park Planning. Shortly following the grant award, the City of Englewood was contacted by Urban Drainage Flood Control District (UDFCD). UDFCD had identified the river corridor from Union Avenue to Oxford Avenue for potential improvements. As discussions unfolded of re l ated projects al ong t he South Platte River, Riverside soon became RiverRu n and designat ed as t h e Trailhe2d o f th is p r oj ect. This p r ocess prompted th e re-est ablishme nt o f the So uth Pl atte Vv'ork ing Group . Part n ers of t h2 So uth Platte W orki n g Gro u p in cl u de th e City of En gle w oo d, Ci ty o f Sh erida n, City o f Litt le t o n, So ut h Suburba n Parks a:id R2creat i nn Dlstri ::t, UDFCD, Co lo r ad o W at e r Co n servatio n Board and Arapa h o<= Co unty Ope n Spa.:e. Jn 2012 , t h e pl :m n '.;i g gr2 r:t 'A as put o n h o ld an d a gr ant ext e n sio n w as a'N ar ded u nti i th e So ut h Pl at te W o r ki ng Gro u p cou l d provide direction and long ra nge plans for the ri Y2r corridor. Th e South Pi atte Wo r ki ng Grou p began meeti ng mo nth ly to create a v ision for improvements alo n g th e r iver . 2015 Standard/Small Grant Application l""l ___ • .,_c. ... • • • • • • By 2013, the vision started to take shape and the City of Englewood contracted with UDFCD to create the design of Ri v erRun Trai!head. UDFCD working with McLaugh!i?l Whitewater Design Group and OH M Des ig n will complete final design by May 2015, currently with 75% of the design wor k completed and vetted through the Sou t h Pf atte Working Group . 7. Is this project "shovel ready"? Provide evidence that this project will be completed within two years. Is design and engineering complete or is there still work to be done? List any permits that will need to be obtained for implementation of the project and existing status of obtaining those permits . (Federal 404, County or City Planning or Public Works, Storm Water Drainage, etc}. Does the project necessitate a change in zoning? Itemize anticipated costs for perm its, government fees and consultants. Detail costs in the correct Part E Budget Form. Correlate response with the Project Timeline in Part D. Project timeline must be realistic to rece ive full points for this question . If this is an acquisition project, list the due diligence items you already have ava i lable or will pursue {such as purchase agreement, preliminary titl e work, appraisal, environmental site assessment, survey, etc). Purchase agreement or option with seller and preliminary title work should be secured and in~luded:in °t(le application and attached in Part G. Include detailed costs in Part E. (S 'polr:its). · .. Mclaughlin Whitewater Desigrj Gro4p ,a8d DAM 0~$ign are currently working on Final Design . 75% design was compl~ted =lry)\U,gust 2G14.:lrhe design team and the City of Englewood have engaged the City of Sh~r.i~an :in r~.~iew of preliminary design drawings. A contractor (Naranjo Civil Constru~qrs):has beer{selected through the Urban Drainage and Flood Con trol Di strict's Projed Par.tners ,.Program. The project timel i ne presented in Part D has been prepared 1.Nith input from Naranjo. The Trailhead wil i be built as part of the overall river CO iridor project. Constr.uction -of river improvements will start in fal l of 2015. Phase 1-Site Prepa r ation 'Ni ll start in fall of 2015 and be completed by spring 2017. Permits will be req u ired to build the trailh2ad. T h ~ City and design team h ave conducted a revie w me eting with th2 Cit y o f Sh erid3n. The fo llowing a1e permits that are requ i red: ::; Acce ss & Righ t -of -W ay Per mit -City o f Sh .=rid3ri :;i Grading Per:n it -City of She ridan o Storm11v2t er/Erosion Se dim ent Control -State of Colorado/City o f Sheiid a n .o Bu ild ing & Ughtln g-C!:y of Sh e:-idan The Cit y of S h ~ridan h as rec; wes ted th at the Design Team wait t o submit fo: permit ~ to build the project within 12 months prior to con strnctlon. Pe rm it applications w i!i be compl 2ted at this t ime. i'ic zoning chang2s aie required. 2015 Standard/Small Grant Application 8 . Describe the p l anning process t h at identified this specific project as a priority. ls t hi s proj ect listed as a priority in a master plan, site specific plan or other ad op t ed planning document? If so, discuss that plan. Describe the rela ti onship of the project to any local, regio n al, state or system-wi de master p!a n. Give the name of each plan and list related element(s) within the plan. Was this project identified through an in d ependent community planning p r ocess? Descr ibe th i s process. (5 points) Preserving open space and nat ive areas, enhancing trail access, adding trail users and creating recreational opportunities are the objectives of the RiverRun Trailhead project. In 2006, Englewood Parks and Recreation Master Plan supported acquisition and development of open space and areas that improved or increased connection to the Mary Carter Greenway Trail. The Master Plan further identified this property as an opportunity to become a trailhead as well as meet the needs for additional outdoor gathering spaces in the community plus offe r an excellent opportunity to access the South Platte River. Englewood Parks and Recreation Department's pavilions are reserved over 82% of the usable dates and large group reques_ts .t-yJ?.icallY are not accommodated due to the lack of enough large picnic pavilions jrf the' area.-Thls ~project will provide additional picnic pavilion space and a playground as .weft aScr:e(!te :~!.:'-dynamic access point to the South .. _,. • . .•. ... 1: ' Platte River. The water recrea.·t-ional 'opp,brtur:iit~es"Yill be dramatically increased with the paved ADA access to the ~i Y,er,.Hs~.rs;can obSerYe wildlife, fish, wade, swim and kayak in an area that has seen''J .ittle .d~e.1, This~l .ocat_j on with restroom and parking facilities will accommodate the ·ma.~y .. MaJy ·carterGreenway Trail users. In 2011, Arapahoe County Open Space awarded a $50,000 planning grant recognizing the need for the future dE;!velopme.nt of this sit~. Planning for the Trailhead became the focus of the South Platte Working Group as they developed the vision of the South Platte River corridor. With the p l ann in g grant completed in 2014, the trailhead project is ready to begin . 9. Discuss any effo rts to ob tain public inp ut, disseminate p ublic information, develop partnerships, d eve lop partne rship s for cash finding or i n-kind contributions, and garner co mmun ity su pport speci fical ly r e lated to this project. In m ost cases, ev id e nce of a tran spa ren t pu bl ic precess w ill be r 2q uired. for acqu is itions, the process may be tie d to a pub !ic process for an ov2ra ll m as t er pl a n ra th er than identification of a spec ifi c parcel. Fo r r egio n al trails, th e process may r;ee d to include not ificat io n and/or i nvolve men t of re sidents fr o m ad~acent j u i isd1ctions. Di sc uss any o bj ections or oppos ition to this project. Include any le tters, petit ions; n ews articles, or other docum e nts evid enci ng op pos ition. What has been done to address concerns and how h as the opposition re spo nd ed? (5 po i nts) In 2013 , the So uth Platte Working Group wa s re-established during a visioning charrette for the Sou th Piatte River which included local municipa lities , specia l interest groups, community leaders, property owners and other stakeholders . The South Platte Working 2015 Sta ndard/Small Grant App li ca tion • • • • • • for this project. This does not include partners who have contributed to previous phases e r partners that plan to contribute to fu t ure phases. Explain if partnersh ips wer e not possible or necessa ry for this project. Include all partner support le tte r s i n Part G and clearly label on the section cover page. Include match from all partners in the Part E Bud get. Ail support letters must be dated within the last six months to be eligible. (5 points) The City of Englewood is in support of funding the RiverRun Trailhead and trail project. This partnered project between the cities of Englewood, Sheridan, South Suburban Parks and Recreation District, Urban Drainage and Flood Control District and the Colorado Water and Conservation Board is an exciting opportunity to improve recreation and economic development along the South Platte Corridor. Urban Drainage and Flood Control District has contributed $551,000 towards the RiverRun Project as noted in the attached partner commitment letter Part G. The City of Englewood has committed $100,000 as the cash match for Phase I of this construction project. The cash match is secure and budgeted using Conservation Trust Funds and Arapahoe County SharebackF1:mds. Funds have been budgeted for construction of the Rive r Run Trailfiead in the city's Five-Year Cap ital Master Plan . 14. Briefly discuss support from efltitles•-and •user g~oup!) that are supporting the project in other ways than cash or in-ki ~.e. cor;itr,i,butions. ,Suppbrt letters should come from users, user groups, community memq~rs, ,.Volunteers~ scb:6ols, etc. A max i mum of five (5) support letters should be attach~~ .in,.F>a'r:t G andc:l~arly labeled on the section cover page . All letters shou ld be dated witfi in the 1.asfsix months. (5 points) Overwhelming support fQr th.e Biver:Ru_n T.railheaq an~. trail project throughout the region is provided by the South Platte Working Group members and the communities they represent. Agencies and businesses providing support letters have indicated the primary reasons as being enhancement to an underutilized area, providing river access, an d numerous recreat i ona l opportunities that wil! be provided to the cities of Eng l ewood, Sherid an, a nd Littleton as well as all Arapahoe County residents as a r egiona l attra ct ion . 2015 Standard/Smail Grant Applicat ion Certfflr::ati~!i of accuracy for the informarti on orovided In Part F: Applicant cer(ifies that all of the abov2 answ~rs arc: accurate crid that al! info rmatio n subrni tt ecl is true to the best of their knowledge, Authorized Signature: ~ (must be signed by high ~ority in agency) Print NamE and Ti tle: ~? :StA!.e &= j.~~ .,~~,,.Af~...,,.1'.&~hb- 2015 Standard/Small Gran t Application Pa2e 23 of 44 Date: /-r -z:::.~ • • • • • • Part G -Attachments (10 points) Use this as the tab!e of con te nts co ver page for the required applicat io n attachments. Attachments i n this sectio n are sup porting documentation to the quest ion s ans wer ed i n Part F. To rece iv e t h e f ull amount o f po i nts avail able for eac h ques tion, suffic ien t su pportin g documentation mus t be attached. Lis t ali attac hments in order, by name/titl e and by page number. 1. Evidence of support from highest authority (official letter or resolution**)- including commitment to complete the project; statement that match funds are secured; and certification that the project will be open to the public or serve a public purpose upon completion 2. Evidence of commitment to long-term maintenance (official letter or resolution) 3. Evidence of property ownership/legal access (legal documentation) 4. Evidence of community support (letters of support -max. 5, known ob j ections) 5. Documentation of oppostition and responses (if applicable) 6. Evidence of comm itment from funding partners (cash match/in-kind match support letteis) 7. Photos (pre-submittal ) 8. Site maps (project focati9n rirapsJ 9. GIS shapefile, if appl icapfe {incJU-de on ;comp,ac t disc) 10 . Other (clea rly t itl e : acquisition dd·c.Umehtatibn, if applicable, or oth er supporting documen t s) *"R esolu ti on from a Governing Body or an Official L_etter from Highest Authority must include all listed applicab le items and must designate a specific person to sign the gran t ag r eement and related grant admin ist ra t io n documents.** 2015 Standard/Small Grant Application Page 24of44 Part G Attachments -1. Resolution s RESOLUTION NO.~ I SERIES OF 2015 1,;.1 A RESOLUTION AUTHORIZING THE CfIT'S ARAP . .6.HOE COUl'\TI OPEN SPACE GRA.'l\.1T APPLICATION FOR THE CONSTRUCTION OF T'tlE RNERRUN TRA!I.JIEAD PHASE I WHEREAS, Council authorized Lhe application and acceptance of the Riverside Park plamring grant in 2011 and in 2014 Council authorized an IntergoYerrunental agreement -with Urban Drainage and Flood Control District to complete the design of the site; and \VHEREAS, Urban Drab.age Flood Control District (UDFCD) is managing the river corridor project in partnership with the City of Englewood, City of Sherida.'l, South Subt!W>...n Parks a.rid Recreation District, Colorado Water Conservation Board and Arapahoe County Open Space as part of the South Platte Working Group; and WHEREAS, The South Platte Working Group members agreed that the river downstream of Oxford A venue pro\.ided recreation and economic benefits for the eat ire region and this area was identified as RiverRun Trailhead; and \l/HEREAS, the RiverRun Trailhead is a construction project along the South Platte Ri"ver at Ox.ford Avenue and is destL11ed to become a major focal point for bikers using the Mary Carter Greenway Trail as well as river enthusiasts enjofillg hyaking and fishing; and WHEREAS, these Trailtead amenities will include a large park pavilion, playground, restroom facilities, and .A.DA access to the South Platte River and regional tr-.:..ils; and \VHERE..A.S, the RiverRun Tr.ailliead will be co::npleted in multiple phases. Phase I -Site Preparation wili include removal of existing improvements, erosion and sediment control, construction su.ryeying, earthwork and storrnwater facilities; and \VHERE.AS, the Trailhead v.ill be located on property C\med by the City of Englewood nex: to the Broken Tee Golf Course which is located in the City of Sheridan; and WHEREAS, there are no f.;<leral fi . .tnds being used fur the RiverRun Trailb.ead Phase 1; and W:..fE..REAS , t.he City's Arapcl:.o-e County O~n Space gr"'<illt appllcation \Vill r~ues! $300 ,000 in gran t fonds v.iih a r~qcired City c~ tru!.tch of $10C,OOO which has been bu dget~i; an d NOW, THEREFORE, BE 1 r RESOL \"ED BY 11IE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLO WS: Section 1. Th; City Council of th~ City of Englewood, Co lorado hereby authorizes the attached app1icatiorr fur ~ Arapa.1o-: County Open Space Gra.;t for the construction of L~e Ri ver Run Trailhead Phase 1. Atr..acherl he:eto as Exhibit A 2.015 Standard/Small Grant Application Page 25 of 44 • • • • • • L Loucrishia A. Ellis, City Clerk for,tjle City of Englewood, Co above is a true copy of Resolution No.~ Series of201 . 2015 Standard/Sma ll Grant Applicat ion Page 26of44 / Part G Att ach me'l t s -2. Long-Te:r m Ma:ntenance ~~' c T y 0 F ENGLE VVO 0 f P ,a, F. T f\1 E ~ T 0 F P A R K S A N D f.. E C R E A T I 0 N Arapahoe Couniy Op;!n Space and Trails Achisury Beard 6934 South Lima Street, Ur.it A Centenn ial, co 80112 Dzce:r.be: 1, 2014 Re: Lo ng-Te r m Park Maintenance D€U Open Space Ad'l:Sory Boa;-d,. 0 D The City cf Englewood Par~s a:ul Recreation Oepartment is con1mit";<?d to the lor.g-tenn ma intenaro<o: and management of all Eng :ewocd parks and park Infrastructure within the City. The Cit'/ of Englewood al!oca~es funds for the long-term maintenana!, repair and rep :a.:ement or p11ri infrastructure. Ongoi11g maintenanc2 fu::ct ions includ e : t.-ash pickup, graffiti r~o·1a!, pe;1odk: piayground equipmsmt ir.specfon a nd repa!rs, re stroom and i:knic pavilicn deaning, turf maintemmce and mowing, tr.Ill and sidewalk m.3ir.t\!na:ic~, tr!i!, shrub and landmipir.g malntenar.ce, lighting and plumb ing maintenance and r::?pa ir. rna Par'i<S and R?Creaticn Dep 1mrr.ant Is fl.'ndl!d annually ti'.roug". the City of Engiewocd's G1tneral F .. md as part of the ccra se111!ces pro·;lded to the citizens cf tr.e Oty of E~!ewood . River Run Trallhead !s currently lnduded In all long-term maintenance programs and i!ctivlties .;md will a:mti;;ue to be a part o r !!II such ~cthntle9 into the futt..T!?. 2015 St a nd ar d/Small Grant Appli ca ticri 0-..rro _,., .,.,,~ Ji }il • • • • P2rt G Attachments -3. -E vi d~n ce of p-op :rty O'Nil ersh1p • P.ive:-Run in She rid a,1 PIN 03483550~- • 2015 Sta ndard/Smsii Grant App:icatior. Pi!'~: Jc:fi ; Situs ~.zl!!r·:r-:2: Sit1;s Ciiy: Full OWl'lOi' !.lc;t: 0 Hn er Addra::;s: City!State!Zip: fl!elghbomocd: Nalghbcrhood Cod~: Acraaee: Landl Uoe: Leg;il 0-Gs!:: 20:.; A;f;trziscd V£.!uc 2a i 4 A$SiEe:;:;-C 'Is r:;~ Q~-3~C~ 2'J77--0-!-~-~>:•fJ7 "i Eng'sw c-od C;t'/ 0 1 iCC-0 E11~!ewO'Xi Pbry1 Er.~leWV""A, CO 80~ 10-2~73 Englevroo-:l 'rd he:; 3537 .0D O.OOCO !?age 1cf1 That P<:..i OfTne Sw 1.1.4 Sec4-frei Deso As Eleg Af Tr.e Nw CerOf Sd Sw 1!4 Ti'. E i945 F!Mi;_ Tr. Sw 141 .15 Fi& 45 .09FITi'! Se 71.8~ Fl Th SwS4.85 FITh Se104.9'.: Ft Th Sw7:; 39 FI T.'"15 78.65 Ft & 135.36 Ft Tn Sw440.93 Fl Th W57.93 FtTh S 177.87 Ft Th ~V 1fgf'.3 Fi To P.. Fl 0;. The IN Un.a Di Sd Nw 1/4 Tn N Tc Sa;i s~ 4-S.E3 Toizl ! 650,727 197~4 ~1 El<.il!dlr.~ 411,£i7 11 9,386 Land 269,050 7B,025 80 767 L~'7 jLJr.e.: l!ni·b Lai-,ci V:J.!r.;~ W:.nd U~~ 1 .00-JO l 1 ::.OO Oc~r: S:;ac.: N:;:e LGi"!d LTic .. ~stE ~.;~:o c.;::-c~~-:r.C.S tc !if'.?;;:.~:;!;;;;-:~-~ r.:.Jc c 2.~ :·v-:.s .'!~ :-;:,-;::-:: ~..;.:::;.4~sn: ~~g; .~!eS ~..Jr.$i~i~,t£-~ ~~y · A.:t"'.:cgii ~-=rr.~ ~~~:s ~a; nt:TC m:lf~~;:. ~~;c.::.-9 2:'":.LJ ~~:~.;}~, .si u~ t1'r~ i:!_;!" s 1 ~t:-~:n Js lr.?tit;~ t; : s;_e.!ci'\ srid 1 P•i:;!o p.~ ~~:-::~ ~u."n:e ~ Sc:lt fer ;q-:~ .. ~;.,;~ce . 2015 Standard /Sr:;a!i Grant App!ica::or. • • • • • • T y r;, c_,, F E E \N 0 p "· f\ K ;; ;:.~ . ' i ~ p R t <;;: R f f , 7 ; 0 l"i c 0 ·"'' M I s s i 0 ., la.111.!a.')' ~' 2015 Arapilho; County Open S~ce Gnt;I Progra..rn 6934 S. Llrr.zi St. Ur.i i A Cen tennial , Colc::?do W l l:;; 0 I !1m wri ting 1his i<:tJ ;;:r Clf :rup¥'~rl en b~M!f of the Eugiewc-od Pi.Irks aod Recr~io.< Corr.missicn in sui:-t'Ort oi rte Engi;wvocl Piirlt.s ~,d Rc:~ior. Dep<!J1r...e nf s g;..r.z applicatioo for th: Riv~rR!m 7 railhearl. Tr.c RivcrRun 7rallti:ad 11long the South Ph!te Ri'ler wili nc! c ri iy ~me a re=tior..-L d:stiootlon fot Che entire ~iCl'n , bu! will al so im;:"i'Ove a.~ re.110~ the ri ver amf its habitats. Tilis re~ a.--e2 a!or.g th~ South Pla tt e River will be eajoye(! b; bicyclists, byakers , fis hers 1.t.:d €roe g-;nera! i;-ub!i1;. Troe trail read will also i:e ADA m::cess ib ~: sc t.~ e·1eryom car1 eaj oy &.1w un'Znities. The s ne~r. restrooms, ai-.cl pfaygmund aPd.S will be a draw for any ~"tdoor enthusiast. The Comm.issi<:i1 Is supporting lhis gran! applica!ion becaus.:! tr.ls development i!!lrog l~ si Veil" wrn o:nlwnce the imng~ cf the Ci r-t cf Engle'MYA v.i tltin our OWiil ':C imoonity ar.d beyond. T'nis edditioo will substtnli~e th; City of Englewood 's df1Jication 10 its p;W..s ar.d lt:e eiwlronir>!r.t. 'Thank ycu for ycur c~.1e-Vltic;i c i Che RwerR:u r. Trai !r.ezd tor E:!gl.:wood 's F.!.-Ks and R~--reafr;-r• De~'1rr.e:nt. ~· . ~i r.ce re.:y , /.i ------ 2 01 5 S:a 1daid/Sma !! Grant Applica t!o:-' D::cember 4, 20 l ~ City cf S h"'F.d~r: ~~ iD! S. Fed~! Bl ·,;~. Sheridan, CO §,Ji 10-SJ g<;> 303i7S2 ·22 GO FAX 303i783-!85.J Arapahoe County Op..~ S ~e Gran t Progrs m 693 4 S . Li ma St. Uni ! A. Centenn ial, Colc~o 80J 12 ! iim 't<Ti ting thi s !Ette; o fSL'Ppori for the Eng!ewoo<l Oepartr:ien! of Park ar.<l R:::cn::-d l io n's 9p!ica1ion for v.mds fo~ the R.iverRun Trdlhead. The City o f Sheridan is par!!!ei:ing with th e City of En2Jewood i:nd olhe: organiza!icilS to provide this ertl=cein<::!! to tl:e South Pfatte PJver Corridor. This !railhead wi!i pro~~de the cit iz ens of Sheridar., Englewc<'tl, Li!!letor. e:id Sou:h Metro Denver a pl<iee to t1 s h, kaysk, swi1:1 and enjoy natl!:':=. The sheller, re:strooms and playgn:;u nd will pro 1,:ide an aesthe"Jc p!a~e fo r bikers lo rest and th~ g~~ral pubiic to take in the na tural surrour.d:ngs . This L'<?i lhcad wi!I be en i mpro•em~nt to the land that i.; owr1'!d by the City of Eng lewcOO, but is !ocatro within th: City of Sheridan. This L"lZ..::t of land is c-Jrr~n!l:J' not b:ing utili.zec and v!il i rr.ake Sh;rida'1 :ir.d the e;:;tirc Sou !h Met::; area a d ~!rae 1 e p!~c:e ~o ii·l ~ -:li:d •'is!t Tha.qk ycc for }'::->-~:-~c~iC~J;3 tior: ofti:: R.:"·-e:R~t Tra i!!:e:j fo:-£-:g!e':·,·cc.1!s Par'.r.s a::~ R~:a t ic:: Dep ~:-:n~e nt. Dev'.n Grn:1ee::;· City iVI~-ia ga ·:'i:y o!SQ:.;id J ~ 201 5 Standard/Sma li Grant Applicat ion "'"""""·d..sherldan.co.us • • • • • • ..\rapa!:ce C.Ol!!lty 0-y:n S;>"'~ Gr:..-rt Prog;a."11 6934 S. Lima St. t:n.'t A C~tennial, Colorad<:i 80112 I am \';ritbg OD behalf or Oxford ~-clbg in S'~yt:en of the grant appllc:cici'l foi the F..i';~!Qm Ti-.Jlhead along ti:e Scuth Platle R!ver • Tt.e m.ilbead, shel~ a..•d p!ayg:cund that ·,;;fil be&. pa.~ cf me T:aitr.ead ~·m irnprvv~ the area !l!ld m:ike it 11 de-.,'"tfuidoo ~ Eel-'l_s located~ tile 1Ia!fr.e3d Jo.:::iticc, ~c!li Re::ycllcg is c:--.cii~ to D:!\11: a n.i:2 :iutdcor pl=? fo~ ow e:mp!oye~ to re:l.r. Ci ~..aps l:a?teque ai•ce; 'i'.'Ot.~ w.b tia: funilie:; or CO'h"O~ J...n-1 iznFroveIDeuts to the a-~ n= the Sout:i Platte Rher 1;,i!; t~ app;."..ciz'.:d by :ill of us wi:o ;•;erk 21;d L'n ll~/- Tn:mkyoc, Jobi; Kc:rt Ox:i'ol'tl Re..-ycling- 2400 W. Oi:iord Av':. ~ewe:~ CO 8~ ! 1 •: 2015 St a r.card /Sma:i Gra nt Appl ica t ion ---~..,. ~~ ri·EW;S:; Arapa hoe Counti Open Spaca Gr~·~t Prrigrs·;, 6934 S. Lima SL Un:t f:., Cen!enni3!, Colorado 80112 E.500 S. QustG: S ~ S:.Jta 25-V Gra:T~-o cd vma;a : co S!J11~ I c:m wTlt!ng lh!s letter !n suppor: -::i n t;,;ir2i; c4 W=.;;te M :in2g6~nt for Die 2'2:1i appl!~Uori for b1s R1'Je:Ri.:r; Tram;ead 21cng ti1e Sci.it: Piatle PJ·0". As a bus in ess locat'3d ne ar it.s PJ verRu :i Tr2ii~ead. ws fi.!1!y support b e imr,nJVemsr.ts and e r:riar.~;;-:ent~ ti:at 11tili be rrade to the lcca~c r> &lja•.:;srit b ihs So'Jtli P:ate River. Th: !railhead, shelter 21d p!ayground i;Jill improve the area and ~1e perc splicn of Engl5wocd as a 'i hci E We en courafe irnproverr:en!E ta al! !ieciJy 2iec.s in Er.)eMod espa ciafiy ihosa !hat crcc-..;r.::ga &n·'1i:onmenral s;.i sta'.:iar:lil:y er.ci :L~6J:'.li r:~a ':'~!\ Th ank yct.i tc~· yoJr ccn sid~.:.tc r ci !.";~ P.j·~-Ru'I Tra 'l head foi Er,~le ucc{) s Par.-s and Recxea 'fo - Oepa!ime1 t 2015 Standa rd/S m al l Grant Appl ica t io n D::iao :t:t n f .dd • • • • Part G -Attachments 5. Documentation of Opposition and Responses • No opposition letters or responses to include • 2015 Standard/Small Grant Application 0'.>0Q :211. ,....f .11.ll Part G -Attachmen ts 6. Partner Commitment URBAN DRAINAGE AND FLOOD CONTROL DISTRICT Paul A Hindman. Executr;e Di.r:..,:lor 2460 v:. 26th Avel'l!.Je , S•.i!e 1568 Denver. CO 80211 ·5304 December 17, 201 4 Arapahoe County Open Space Grant Program 6934 S. Lima St. Uni t A Centennial, Colorado 80 I i 2 Dear Arapnhoe County Open Spac e: Te!eptcre a;:o.455 6277 Fax 3C"3·4S5 ·7880 w.-..w.udfcd.019 Urban Drainage and Flood Control District (UDFCD) is committed lo Ll1e City or Eng lewood's River Run Trailhead. UDFCD, the Cities ofEnglew1lod 3nd Sheridan, South Suburban Pa.>ts nnd R~reation District, and the Colorado Water ond Conservation Board have partnered with Arapahoe County Open Space lo continue the South Platte Working Group. Lil.st year, the working group conduct~d a vi.sioning charrette that btought major stak::ho lde rs together lo map out opportunities fer impro~·cment along the South. Platt: River. 11!e outcorr.e demonstrated the importance or the improvements iiltluded in the River Run Park Project that goes from Oxford lo Union along the South Platte River. The goal:; of River Run Park are :o i::crea.se the regional trail connectivity and cap;:1city, enhance the river ecosys tem, and provide river access and in-ri ver recreation while maintaining 1he 100-year conveyance. The River Run Trailhead is a key compor.ent of the proj::ct ns it provides unique amenities not found along the rive r tha t will attract more users lo lhe area. These amenities include; park ing. large picnic pavilicn, rest:oom~. water refil l and a nalural play area for kids. Without the trail head th e foll potcntill! of otfie: improvements will not be realiz.."ll. Tne FJver Run Park Project is an outstanding C!l!lmple of leveraging resources and agencies working together to provide the greatest benefit to the community. UDFCD is proud to be part of this proj~t ll!ld is committed to the restoration of the natural, beneficial functions of the lkcdplain and river. UDFCD has already contributed $551,000 to the River Rur. Park Project. Pa ul A. Hindn:a;: Ex~c u!i v e Di ~!•li 2015 Standard/Sma il Grant Application Page 35 of44 • • • • Part G -Attachments 7. Photos • • -------1 I I Existing Conditions-RiverRun Trailhead view north-Mary Carter Greenway Trail Bridge Existing Conditions-View south-East Bank of River 2015 Standard/Small Grant Application ..,. ---L a• Existing Conditions-View south-East Bank of River Ex isiting Conditions-RiverRun Trailhead vie w north-future site of Trail head 2015 Standard/Small Gran t Application P ~PP ~7 nf44 • • • • • • 2015 Standard/Smal l Grant Application PriPP ~8 of 44 , 1 ·o'HM . Qesign-View east of river and Trail head DHM Des ign-Vie w north of r iver access and Tr ailhead 2015 Standard/Small Grant Application P;::u;p 39 of 44 OHM Design-View south of east side trail ' OHM Design-View east of playground • • • • • • 2015 Standard/Small Grant Application Page 40 of 44 OHM Design-View southeast of plaza at Trail head Attacnments 8. Site Mans 1C1arrtl')rYl~llC,r,;.nt Anrllk;lflnn P:wP 41 nf 44 • • City of Englewood, Colorado 2015 Arapahoe County Open Space, Parks, and Trails Grant Application River Run Trailhead Site Plan Map Dcn~rnlicr 2014 Not to Sc.1/e • • • • City off nglewood, Colorado 2015 Arapahoe Countv Open Space, Parks, and Trails Grant Application 0 River Run Trailhead Stl'eet Map LEGEND -Pedestrian/Bicycle Trails December 20·14 {' Q 800 1,600 -2,400 - §! al ~-~ ili 1-+ -·- i·-t-- y (' b o~UMBINE : I / I VA Ul!E Yr ' 1. , , ~ ·'I j "' ,_,~ ' t''L: --·· i--- LIHLETOl\I -! - 1-----l -]'..E YAU-:AVf: CJAR1A!OUTH mm ENGLEWOOD HAl'tfPOENAVf. i ; ' I CHERRY HILLS QUINCYAVfi ' -q -' _____ '.) __ r l . I A-ili -R :a R'~A : -1. ---t. -· r-... ' I I I ·1 . -<---!- t· ' ' 1 -• --·· ---1 -. ~--_,..._. ·-~-... -·--1··---- 1 VILLAGE I ! I I I Bf.l.L EVIEW ~vr; 1 1 ~ 1 '.--' -. ...... -~ ·~---··-------~ .. ···---··"T' ,-ry I ~. J I 11 1 ai ' GREENWOOD i;;· ~I , ~· ,.. :;J i ;;;: VILLAGE ~· ml I ~1 ~ -~-.... \.I §:! ~ . :-J ! + '-···-... ----~-..... _. ,... ·--· . . ' ~ . -f .. , ' .. , ~ CENTEN~HAl ARAPAHOE: Im VRYCHEEK HD l COUNTY LINF: RD .. /J -~---, I I j ·" l ! -~-~ HIGHLANDS RANCH all Grant Appllcatlon Page 4'3 o • • City of Englewood, Color.id<> 2015 Arapahoe County Open Space, Parks, and Trails Grant Application River Run Trail!Jead Vicinity M,1p LEG E'tiD -South Pl$.tte' River c::J Arapahoe .Caui:lfy Bounl'Ji:u:y -Major l'.ltghways Arterial and Collector Slreet& DPn•rnlH~r 2 014 fi) (} 1 2 3 Miles • • • • Pa rt G-Attachments 9. GIS Shapefile Included/Submitt ed in Part G. Attachment 3-Evidence o f Property Ownership Page 28 Also included on CD 2015 Standard/Smal l Gr ant Application • • • ORDINANCE NO. SERIES OF 2015 BY AUTHORITY COUNCIL BILL NO. 26 INTRODUCED BY COUNCIL MEMBER WILSON AN EMERGENCY ORDINANCE CREATING A MORATORIUM ON THE ESTABLISHMENT OF NEW MARIJUANA CONSUMPTION ESTABLISHMENTS. WHEREAS , the Englewood City Council received complaints concerning a business that is open to the general public and permits the burning, smoking, inhaling the vapors of, or otherwise consuming marijuana in any form on the premises of the business ; and WHEREAS , Council desires a six month moratorium on any future marijuana consumption establishments; and WHEREAS, Licensing staff will work together with the Police Department and the Fire Marshal to evaluate this information and forward it on to the Englewood Liquor and Marijuana Licensing Authority for recommendations , and ultimately to City Council ; and WHEREAS , Community Development staff will work together with Licensing staff, the Police Department, and the Fire Marshal, to submit language addressing the proper zoning for marijuana consumption establishments to the Planning and Zoning Commission for recommendations and ultimately to City Council. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COLORADO, THAT THERE SHALL BE A MORATORIUM ON THE ESTABLISHMENT OF NEW MARimANA CONSUMPTION ESTABLISHMENTS . Section 1. An emergency is hereby declared requiring immediate passage of this Ordinance for the immediate preservation of the public property, health, peace and safety; it is hereby declared that an emergency exists and that this Ordinance shall take effect upon its final passage. Section 2. The moratorium declares a six month moratorium on any marijuana consumption establishments . Marijuana consumption establishments shall mean an organization, business, club , or commercial operation that allows its members or guests to burn, smoke, inhale the vapors of, or otherwise consume marijuana in any form on the premises of the business. Section 3. During said moratorium the City Council directs City staff to develop appropriate recommendations to Council, consistent with the Colorado Constitution and State regulations. Section 4. The City Council finds the provisions ofthis Ordinance are temporary in nature and are intended to be replaced by subsequent legislative enactment so that the moratorium or temporary suspension as specified in this Ordinance shall terminate on January 21, 2016. Introduced, read in full , and passed on first reading as an emergency Ordinance on the 15th day of June, 2015. 9 b iii Published by Title as an emergency Bill for an Ordinance in the City's official newspaper on the 18th day of June, 2015. Published as an Emergency Bill for an Ordinance on the City's official website beginning on the 17th day of June, 2015 for thirty (30) days . Read by title and passed on final reading as an Emergency Ordinance on the 6th day of July, 2015 . Published by title in the City's official newspaper as Emergency Ordinance No._, Series of 2015, on the 9th day of July, 2015. Published by title as an Emergency ordinance on the City's official website beginning on the 8th day of July, 2015 for thirty (30) days. This Ordinance shall take effect immediately upon final reading on the 7th day of July, 2015. Randy P. Penn, Mayor ATTEST: Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by title as Ordinance No._, Series of 2015. Loucrishia A. Ellis • • • .munity Media of Colorado State of Colorado County of Arapahoe AFFIDAVIT OF PUBLICATION )ss This Affidavit of Publication for the Englewood Herald, a weekly newspaper, printed and published for the County of Arapahoe, State of Colorado, hereby certifies that the attached legal notice was published in said newspaper once in each week, for successive week(s), the last of which publication was made the 22nd day of A.D., 2015, and that copies of each number of said paper in w Notice was published were delivered by carriers or transmitte , the subscribers of said paper, according to their accustomed m • office. for the Englewood Herald State of Colorado ) County of Arapahoe ~-\i, "'~ -~· The above Affidavit and Certificate of Publication subscribed and sworn to ·'"·.' .··· .~.,,,':' i'" before me by the above named Gerard:!",! publisher of said newspaper, who -~\ -·' -::-'1-,o·f:::-.:~ . is personally known to me to b~ tp~;identi arson in the above certificate on this ?'ff .. 22nd day of May A.D., 2015. · :~ Notary Public, • " ·~. ' :f}t"" ·'.r' 8ARllAAA KAYl10Lft llOTARr l'UaJC ,::.:,.<:==. My Commission Expires 10/12/16 ""'--ffll- Public Notice ·· . Cl!Y O ~ Et<IG~EVyOOQ . : ; '.' • lilcrui2'r oF i>ue r.1c ·HEAR°I No ~ .'. -; • :~: :_:. ,.; r::.. '. . . • •;< ... ;· : . : .• _JULY 6, 201s '.'.··:·-''. .. ·~, : 1?'·t -~· --· . . Ni;>!ice is iiereby giveli'.that iiie CltY . ( . Council of the. City oJ .Eng l elNoq~.; t ·. ·:~ Colorado; has ,sqheqill8'1;a-Publlc·,;::, ':; Hearing ata Regula i',Clty c'ciuncn",. ~ :;i Meet1ngo11JuLY.&;21Hs;:&tii3ck : :; . p.rii.-ln lhe .l;lty Counc il-Chiiml;>e.iS'of "' · EnglewooctCivli:' Center, 1 OlfO-·. . . '. Englewood Pari<way, to gather "· 1 public lnP.ut ori Counci f Biii No. 23 a --' bill for .an ordlninice yacattng the . .· l!roacfyla_y Planned _Qevelo~rnen\i!-n~. r~ . zon ln.!i 1!1• area _MU~-3-Ei:: .. ; ,._• y . ~ , Interested P.•rties may express ·:~,.; ·· 't opinions In person at.thil;Publlc .. c . .: ·'. ~1 Hearing or In writing to be received '.«: ! · .'by the City C.lerk by S:OO ·p~in. on•,; . .< ) .· J.uly&, 201s.·Anyonewlsfifng·fo . f~. '-' : speak at the P,u~ll~ Heartn.1f may ca_i~: !:, the City Clerk's Offlce,'303.76~.2407 . '. to.sched~le thefr presentatlo ri,ora . ::. _ _ sl gn:upsh•twlUbe-avallabie _a,tth,e~, ,; . door,. · ·. · ." -· ·:·-,- e/~riler of<-::· ~-; ~:( <~:::i.."[_·;:~~~~~:\''.' ,: the Eng!ewociitclty .eoimcll'' +'"~ -;.:' .. · ·,~ ~ .·?.~)~;. :·~--·-:~· .~~-:¥·., ~7.:.-~::~t-·:~~:f ;~ . Loucrlshia A:.Ellls , MMe · , '.· --·' ' , City Cl~rk,~Clfy.of EnglewCi~ii'i~--<·: ; ec\ 1000 Erjgl~o~d P~rl\Wa~; ,;,:/;:'/·· _· .. -· j En~le~o;o~.'.·C!il9rad_? 8Q1,1Q;! :;:_-_, ? { Legal Notice No.: 56297 ~ ~: -·. :· -;>;. : t~t~~~:lci!il~~~~:m :,~g~:.~ :',-§'/L_ }~ Pµblisher :The Engrewood ·Herald · :·· : _., .=an=d=th=e=L=ittr=et=on=l:::nd=e=pe=n=de='n:::t. =';:::·'=' ::'::. · ~-; ,~ • • • PROOF OF PUBLICATION City of Englewood, Colorado Official Website www. eng lewoodgov. org I, Loucrishia A. Ellis, City Clerk, for the City of Englewood, do solemnly swear that the attached legal notice (Notice of Public Hearing on July 6, 2015 on a public hearing to gather input on Council Bill No . 23 -a bill for an ordinance a bill for an ordinance vacating The Broadway Planned Development was published on the Official City of Englewood Website from May 20, 015 through July 6, 2015. ,,....,,__...,._... !/.~ State of Colorado ) ) SS County of Arapahoe ) Subscribed and sworn to before me on this 6th day of July, 2015. My Commission Expires ~Uc 11 O!Dlg SEAL SHARON l. WASHINGTON NOTARY PUil.iC STATE OF COLORADO NOTARY 10200240211158 MY COMMISSION EXPIRES JULY 1, 2018 • • • CITY OF ENGLEWOOD NOTICE OF PUBLIC HEARING JULY 6, 2015 Notice is hereby given that the City Council of the City of Englewood, Colorado, has scheduled a Public Hearing at a Regular City Council Meeting on JULY 6, 2015, at 7:30 p.m. in the City Council Chambers of Englewood Civic Center, 1000 Englewood Parkway, to gather public input on Council Bill No. 23 a bill for an ordinance vacating the Broadway Planned Development and zoning the area MU-R-3-B. Interested parties may express opinions in person at the Public Hearing or in writing to be received by the City Clerk by 5:00 p.m. on July 6, 2015. Anyone wishing to speak at the Public Hearing may call the City Clerk's Office, 303.762.2407 to schedule their presentation or a sign-up sheet will be available at the door. By order of the Englewood City Council Loucrishia A. Ellis, MMC City Clerk, City of Englewood 1000 Englewood Parkway Englewood, Colorado 80110 PUBLISHED: May 20, 2015 Official Website of the City of Englewood, Colorado • COUNCIL COMMUNICATION DATE : July 6, 2015 AGENDA ITEM: SUBJECT: Public Hearing for Ordinance vacating 10 a The Greenwood Point "The Broadway" Planned Development INITIATED BY: STAFF SOURCE: Audra L. Kirk, Planner I Community Development COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Council considered the ordinance for vacation of The Greenwood Point Planned Development at the first reading on May 18, 2015. RECOMMENDED ACTION Staff recommends that Council consider testimony during a Public Hearing on the vacation of the Greenwood Point Planned Development. • PROPOSED CHANGES CH Greenwood Point Communities, LLC, the owners of the property since 2011, propose to update the communal club house and recreational facility, as well as construct a new amenity building. The proposed changes would be an administrative review under the current MU-R-3-B zone district requirements, however, due to its Planned Development status an amendment to the Planned Development is required, regardless of the scope of the change proposed. As an alternative, the owners propose to vacate the Planned Development and follow the MU-R-3-B regulations. BACKGROUND In 1972 the City established Planned Development (PD) regulations as an overlay that superimposed additional development regulations upon base zone districts. Planned Developments were required for all multi-family residential projects over four units. The purpose of the Planned Development was to permit and encourage diversification in the location of structures and the appropriate relationship of various uses. "Where a conflict occurs between an approved Planned Development and the regulations of the underlying zoning district, the approved Planned Development prevails except with regard to permitted uses, dwelling unit density, and off-street parking requirements", (Comprehensive Zoning Ordinance 22.4A- 2 as amended by Ordinance No. 19, Series of 1981 ). When The Greenwood Point Planned Development project was submitted in 1984 with an excess of four units, the R-3 zone district required a Planned Development. The Greenwood Point Planned Development was brought before the Planning and Zoning Commission on February 22 , 1984. (The underlying zone district in 1984 was R-3 , High Density Residential; today this is the MU-R-3-B zone district.) In 1984 the • Comprehensive Zoning Ordinance (currently the Unified Development Code) had a density bonus of 70 units per acre for properties with a minimum of 42,000 s.f. of land. This bonus density would have allowed the property to build up to 1422 units. Under the current UDC, the MU-R-3-B zone district would allow 877 units, currently on the property there are 312 units. Vacating this property would reduce the potential • of 1422 units to a maximum of 877. In 1984 The Greenwood Point Planned Development met the dimensional requirements (height and setbacks) of the Comprehensive Zoning Ordinance. This is also true for meeting the dimensional requirements of the current Unified Development Code, see the chart below for 1984 and current dimensional requirements. Requirement 1984 Code Current Code As-Built Maximum lot 35% 75% 51.09% coverage Does not include Includes garages and garages and carports carports Building Height 60' 60' Approx. 35' Density 1422 Units 877 units 312 units Allowed 70 units per dwelling with permitted density bonus Parking 1.70 spaces per unit 1.5 per unit 598 total spaces 530 total spaces 1 guest per 5 units 531 total spaces PLANNED DEVELOPMENT AMENDMENTS • July 26, 1984 -reduced the number of buildings from 24 to 13 while increasing the number of dwelling units from 290 to 312. • May 14, 1985 -an administrative amendment to the plan was granted for a change to Building 7 to accommodate engineering issues . • October 8, 1 985 -amendment to add a new tennis court. In 1 996, the Planned Development overlay district regulations were repealed and replaced with the Planned Unit Development (PUD) regulations. Pursuant to the PUD regulations: "Planned developments approved prior to July 1, 1996, are governed by the development plans and regulations of the underlying zone districts" (Englewood Municipal Code, 16-4-15, July 1996). The change to the PUD still requires that all amendments to Planned Developments go through the same steps as an amendment to a PUD, including a neighborhood meeting, Planning Commission public hearing and City Council public hearing and Ordinance approval. CITY DEPARTMENT AND DIVISION REVIEW The applicants attended two Development Review Team meetings in fall of 2014 to discuss the owner's desire to update the communal club house and add an additional building. In response to staff comments, the owners removed a proposed new residential building from the plan, but retained the new amenity building. At the DRT meetings, the owner and representatives were informed that an amendment to the Planned Development would be required for any future development. Alternatively, they could apply to vacate the Planned Development, and have future developments reviewed administratively under the regulations of the underlying MU-R-3B zone district. • • • • • SUMMARY The 1984 Broadway Planned Development fully complied with the R-3 District requirements. The code requiring the Planned Development zoning no longer exists in the Unified Development Code, therefore, if submitted today this project could be reviewed and approved administratively. The overlay of a Planned Development adds time and expense to a property owner because any development change requires an amendment to the Planned Development, including a public hearing with the Planning Commission and a public hearing and ordinance approval by City Council. Allowing future development to be reviewed under the requirements of the base zone district would be consistent with the reviews for other properties in the City, except those under a PUD . FINANCIAL IMPACT There is not direct financial impact to the City. LIST OF ATTACHMENTS Planning and Zoning Commission Staff Report Planning and Zoning Commission Minutes Planning and Zoning Commission Findings of Fact Bill for Ordinance • • • {' c T y 0 F ENGLEWOOD COMMUNITY DEVELOPMENT TO: THRU: Planning and Zoning Commission Michael Flaherty, Deputy City Manager FROM: Chris Neubecker, Senior Planner, Community Development Audra L. Kirk, Planner 1 DATE: April 21, 2015 SUBJECT: Case ZON2015-002 -Public Hearing Greenwood Pointe PD Amendment/Vacation ("the Broadway") APPLICANT: Kimley-Horn & Associates 990 South Broadway Suite 200 Denver, CO 80209 PROPERTY OWNERS: Colrich, LLC Jose Ruiz de Chavez 444 West Beech Street Suite 300 San Diego, CA 92101 PROPERTY ADDRESS: 5312 South Broadway Circle REQUEST: The applicant request that the Planning and Zoning Commission consider the vacation of The Broadway Amendment Planned Development. RECOMMENDATION: The Department of Community Development recommends that the Planning and Zoning Commission approve the vacation of The Broadway Amendment Planned Development, with no conditions. LEGAL DESCRIPTION: See Attached Planning & Zoning Division Building Division Economic Development 303.762.2347 303.762.2356 303.762.2599 1000 Englewood Parkway Englewood, Colorado 80110 www.englewoodgov.org • • • ZONE DISTRICT: PD, Planned Development MU-R-3-B, Mixed use medium to high density residential and limited office, (underlying zone district). PROPERTY LOCATION AND SURROUNDING LAND USE: The subject property of this PD is located at the southeast boundaries of the City of Englewood, at South Broadway and South Broadway Circle . Areas to the north and east are with the cities of Littleton and Greenwood Village and are mostly residential in nature. Surrounding areas to the west and south are within the City of Englewood city limits and are zoned MU-B-2, a mixed use business district. The properties in the MU-B-2 zone district are currently and historically used as auto sales lots. BACKGROUND: In 1972 The City established Planned Development (PD) regulations as an overlay that superimposed additional development regulations upon base zone districts. At that time, development in the R-3 zone district of four or more units required a PD. The Broadway PD was brought before the Planning and Zoning Commission on February 22, 1984. The underlying zone district was R-3, High Density Residential, today this is the MU-R-3-B zone district. In 1984 this development would have met the dimensional requirements of the Comprehensive Zoning Ordinance. This is also true for meeting the dimensional requirements of the current Unified Development Code, for example : setbacks, height, density, etc). An amendment to the PD was filed July 26, 1984 to reduce the number of buildings from 24 to 13 while increasing the number of dwelling units from 290 to 312 . The amendment to the PD was approved. On May 14, 1 985 an administrative amendment to the Plan was granted for Building 7. The amendment was to accommodate engineering problems with the building. October 8, 1985 an amendment to the plan was submitted to add a new tennis court. All of the aforementioned amendments could have been approved administratively, had a PD not been required. In 1996 the PD overlay district regulations were repealed and replaced with the Planned Unit Development (PUD). Pursuant to the PUD regulations: "PD developments approved prior to July 1, 1996, shall continue to be governed by the respective development plans and regulations of the underlying zone districts." The owners of the property would like to update the communal club house and recreational facility, as well as construct a new amenity building. The proposed changes would be an administrative review under the current MU-R-3-B zone district requirements . However, due to the required original PD of 1984, a formal request is required for this change and any other change, regardless of the scope of work . • • • NEIGHBORHOOD MEETING SUMMARY: Pursuant to the Unified Development Code PUD procedure, the applicant conducted a neighborhood meeting on Wednesday, February 25, 2015, prior to submitting the PUD application. Notice of the pre-application meeting was mailed to owners and tenants of property located within 1000 feet of the proposed PD property. A meeting summary is attached (See Exhibit A). CITY DEP ARTMENT AND DIVISION REVIEW: The applicants had a two Development Review Team meetings in fall of 2014. The ORT meetings were to discuss the owner's desire to update to communal club house and add an additional building. The owner and representatives from Kimley-Horn were told at those meetings that an amendment to the PD would need to happen for any future development to take place, or they could apply to vacate the PD, and have future developments reviewed administratively under the regulations of the underlying zone district. SUMMARY: The PD was required due to code requirement that any development four or more units be developed under the PD process. The 1984 development fully complied with the R-3 District requirements. These code requirements no longer exist. The overlay PD adds time and expense to the property owner because any development change would require an amendment to the PD. Allowing future development to be reviewed under the requirements of the base zone district would be consistent with the reviews for most other properties in the City. ATTACHMENTS: Exhibit A: Legal Description Exhibit B: February 25, 2014 Neighborhood Meeting Summary Exhibit C: Greenwood Point Apartments Planned Development Amendment Application - Written Statement Exhibit D: The Broadway PD ALT A / ACSM La • I-w ~ z u ~ -~ 0 I-z a.. w ~ 0 z 0 w ~ • 0 I-z w 0 :E a... 0 ....J ~ LLJ > w Cl z Cl w z w z <! ....J w a... ~ lJ • ColRich Background lill" Founded in San Diego in 1977 lill" Family Owned Business lill" Generations of Excellence lill" Attention to Detai L .,,. Design Minded lill" Improves the Surrounding Neighborhood • • • • • • ColRich in Colorado Property City Date Acquired Greenwood Point Englewood 11/30/2011 Alta Springs Denver 12/22/2011 Dayton Crossing Denver 9/25/2012 Woodstream Village Denver 9/25/2012 Village Creek Westminster 12/4/2012 Conifer Creek Aurora 7/25/2013 Lakeview Towers Lakewood 8/29/2013 Sandpiper Westminster 2/12/2015 The Lodge Denver 4/21/2015 • • ~ QJ .......J ....J ~ \,... ca Q) ca ..µ ca (]) on "'O Cl) "O ....J 0 .:::t:. 0 u ~ o~ • 0:::: ~ • • ~ CIJ ----~ ... i. t<' Si-co ' I . l ,, • , I .. \ ' (]) . ' ca \ \! ' .., ..., co CIJ on -0 \ · ... · CIJ --"C ~ 0 0 u ~ • ~~ • • • • • • • • ~ Q) ClJ ~ u ~ ClJ ~ ..... c co L. 0 0 L. • u :::J <( • • • (J) ..µ ..... Vl on c ..... ..µ c.n ..... >< LU ·~ c 0 • • • • • Initial DRT Review .. ';.'.~) 'O \ • , ' • ,......._~ AL TNACSM LAND TITLE SURVEY -}).....,, ~'(~ ~ff:O .. n«lllOl'm1t...,.lllll~MC't'.c-.1t.~•ltll.lh\1Wq ... WfSl .,,., .. _, . "<_ fih \ / ' f:S,~Ol"'1Q/.f'fll(JJOCO"""'t'Y~l!A1'f0fCQ.OfW,o . \fr. -.... .,, ......... \~ -~-0 "'· I' ;"C' ~... . ~ " 'la '» ~"· :=-r_-yr ~.---... . . '-.((fr... ,.._ .. "':.-:::-~ ~~ 'C' . --......_ .. ..... ,..:---_ ff ··. ' ""-~--lb{!_ ._.,,,··, ~-~... ·(6 ..... ?"' -.....::: g ••• --'"':: "'' ·~'\ :!'-~---~"'~-~ :·, • <.:~·· f)Q ~ '""''.... ·~ '~. ~-' • ' \.. 'I.. /ti ··--..:: " ..... ;;.i.~ ..... l )-Submitted in August, 2014 -·-. )-DRT Comments Received in September, 2014 )-Feedback generally positive with Conditions )-Concerns from Initial ORT • Fire Department Access • Utility Connections ~. l l l; ~· .. I•~ I ~~--'--.. .. ·.:". "'-.' '1'[~ y:)" ~-~-·~ . ~' "'i."il" ...,.. ......... ,, -\ ""'"'' ~\ i!!·... ''~ ' ~ ., ... ,, "1mi"'...'!-I •., t~ " ~ ·~ , ·-r ·--, " .,, .,,-,;s I . ' ,. ~o-.)J_ r"-. .. ,; • ' .. "' -"'A.:W:~ --,; 'I ..... "l •• ?:.--... ---"":.· I Q/ --..... --tllol!'° , ~ I ,.1. 4 ~;~ #-_! i ... / t-i:f.r"l.~~.lf '.l]-1'~, --~~Jt. ·., f'-J. g~: ·'~ ._'G'.. .• ~ _ ,. -.. --i..;_ .fl~~ r'l---t 1 -:i ,,~-1 , ,_ 5 _ i -.. .,J. ..__;'Cf~~. ~· ~-=--L 11a ---~~r--_J ,,,.~ • -..,.__ • I ZS.T-'--, .- ~€::~::: ~~~ ~~:;·~:."' ,. ·--- ""'~',..,'"" . .....,... -3 • Second DRT Review • : . .. /q; . . 0~ ALT A/AC SM . l\~.P,.l!J.~.~!i¥~Y .. l' \ J. " OFMNN40E..ITAT!OI~ ,~-~-.'.: . '-,, ---........ 7J ' -_.. " ' _-, I• " ~2 '""""''°"'"'"; -·. •J -''" ',)-~~". ' ~1• rr 'l.., ..,,.... ~ • f .~ ' • ", '"" '•"""181!0<6!( r--• . ...._., \::-.. ~ ' <: ~,, ; _ __,., .... _ ... l ~ ,. . '. , ..... ' ,.' ...... ·:--.. '"' '-../~~-.. ~~-... ,., .. ........ _ -- -:k ·' ""' .. ' "-·=--,,_ ~ ' ~-<..),·... ', .-.--,'-a;-~ > Submitted in November, 2014 > ORT Comments Received in December, 2014 > Feedback generally positive with Conditions > The updated Site Plan improved both Fire and Utility constraints > Potential to Vacate the Planned Development was discussed at ORT meeting •.r1 -::':.-."\.:. <t=1-• .., 'II". •.v.;, \ •.,J l 1;L.:_--. , · '1 4 \\ 1. " "' ':,. J.,,.• .\1 r : l ,, ,,;,,,.'...;"-,, .. • -"" ., t'l ~ " ·\';1 : '1 ,:If,; i: ir:.. ~L--1 o..-0--r -,, CTr:;·~r=-~ l - :· ' : .._~' -~ " , ·--'::'f 1 -i .. 1. ;r • I :L , : _j -~-..os,·.:-;:-·:_ ~ ~· • .t _ __,,+--• L;-,_, , 1 __ -, l • I -· -· .. ... ---. , >-E--l --. ---1 '· . -.... -. -"''· -~ -' ' -. ~=--1 I ""-""•·'··· 1 -....,,..._,. ~-;v~ ~-•,,;c~.: e: ·-·-• .--:.---= 1-'!!r.!!!•.z;,, t I • -· ... q .. . ........ ~ 3 • • • • Q) "'C re s.... OSl a. :::::> "'C Q) V"> 0 .~ a. 0 s.... • a.. (lJ "'O ctJ s.... Oil a. ::l "'O (lJ Vl 0 c. 0 s.... a.. ' ' ... .. . .... ::: ... ~I u•i' ~ _,:E . r i I ~i ! " ... • • • • Greenwood Point MU-R-3-B Zoning Code Analysis Units Based on Lot Area Current 312 16 Units/Acre Max Allowed •sn 43 Units/Acre *Per Englewood Municipal Code 16-6-1, MU-R-3-B District Parking by Code Occupant: 1.5/Unit• Guest: 1/ 5 Units• Total Required = Current Total = 312 x 1.5 = 468 312 Is= 63 531 528 Uncovered & 70 Enclosed *Per Englewood Municipal Code Table 16-6-4.1 • • Area Surface SF AC Total: 885,372.78 20.33 Roof: 111,403.30 2.56 Green Space: 433,039 9.94 Hardscape: 340,930.48 7.83 Lot Coverage: 51 .09% Max Lot Coverage: *75% *Per Englewood Municipal Code 16-6-1, MU-R-3-B District • ~· • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • e I. CITY OF ENGLEWOOD PLANNING AND ZONING COMMISSION REGULAR MEETING COMMUNITY ROOM/CITY COUNCIL CHAMBERS APRIL 21, 2015 CALL TO ORDER The regular meeting of the City Planning and Zoning Commission was called to order at 6:00 p.m. in the Community Room of the Englewood Civic Center, Chair Fish presiding. Present: Absent: Staff: Bleile, Brick, King, Kinton, Knoth (arrived 6:29), Madrid, Townley, Fish, Pittinos (arrived 6:09), Freemire (Excused) Mike Flaherty, Deputy City Manager/Interim Community Development Director Chris Neubecker, Senior Planner Harold Stitt, Senior Planner John Voboril, Planner II Audra Kirk, Planner I Dugan Comer, Deputy City Attorney Also Present: Brad Meighen, Logan Simpson Kristina Kachur, Logan Simpson e Brian Valentine, Kimley-Horn Associates Adam Harrison, Kimley-Horn Associates II. STUDY SESSION Englewood Comprehensive Plan Update Harold Stitt, Senior Planner, shared the updated schedule of public meetings and a map with 13 neighborhood areas identified in the City. The neighborhood areas are designated to assist with small area planning as well as to identify needs specific to that area. The next two Planning and Zoning Commission meetings will include a study session to examine the various neighborhood areas. The neighborhood assessments will result in strategy and implementation recommendations. Mr. Meighen explained that by examining the City at a neighborhood area level, there will be more guidance for staff in the Comprehensive Plan when evaluating new development for suitability. e Mr. Meighen outlined the various qualities that will be evaluated in each neighborhood. He used the Bates Logan neighborhood to illustrate the criteria that will be used to identify st rengths , weaknesses and opportunities in each of the neighborhood areas. As an example of a catalyst in a neighborhood, he pointed out a school property that may be available for redevelopment in the future and suggested that parcel may be an opportunity to rezone in order to determine what that possible redevelopment could be. Discussion continued regarding the merits of changing zoning in some areas to encourage higher density and commercial enterprises. It was determined that the possibility of changing zoning from Sherman Street to Logan Street between Yale and Hampden will be presented at the community meeting for the area. Mr. Voboril added that feedback obtained from the community concerning the potential redevelopment of former school sites indicates a preference for more senior housing. Mr. Stitt and Mr. Meighen encouraged the Commissioners to comment on the draft of Neighborhood Assessment document. Note: After a brief break, the Commissioners moved to City Council Chambers for the remainder of the meeting and public hearing. e Ill. APPROVAL OF MINUTES • April 7, 2015 Minutes Knoth moved: Bleile seconded: TO APPROVE THE APRIL 7, 2015 MINUTES Chair Fish asked if there were any modifications or corrections . There were none. AYES: NAYS: ABSTAIN: ABSENT: Bleile, Brick, King, Kinton, Knoth, Madrid , Townley, Fish None None Freemire Motion carried. e IV. FINDINGS OF FACT CASE #2015-01 ADMINISTRATIVE ADJUSTMENTS & VARIANCES Knoth moved; Bleile seconded: AYES: NAYS: TO APPROVE THE FINDINGS OF FACT CASE #2015-01 ADMINISTRATIVE ADJUSTMENTS & VARIANCES AND FORWARD TO CITY COUNCIL WITH A FAVORABLE RECOMMENDATION. Bleile, Brick, King , Kinton , Knoth , Madrid, Townley, Fish None ABSTAIN: None ABSENT: Freemire 2 • • • • • • Motion carried. e V. PUBLIC HEARING CASE #ZON2015-002 VACATION OF PLANNED DEVELOPMENT, GREENWOOD POINT APARTMENTS/AKA "THE BROADWAY" Knoth moved; King seconded: TO OPEN THE PUBLIC HEARING FOR CASE #ZON2015-002 VACATION OF PLANNED DEVELOPMENT, GREENWOOD POINT APARTMENTS/AKA "THE BROADWAY" AYES: NAYS : ABSTAIN: ABSENT : Bleile, Brick, King , Kinton , Knoth, Madrid , Townley, Fish None None Freemire Motion carried. e STAFF PRESENTATION Audra Kirk, Planner I, was sworn in. Ms . Kirk reviewed the applicant's request and the history of the property. The application is to vacate the Planned Development (PD) on the property at 5312 Broadway Circle, Englewood , Colorado, known as the Greenwood Point Apartments . Ms . Kirk clarified that the property owner is CH Greenwood Point LLC , and not Colrich (which manages the property). e The vacation of the PD would result in the property reverting to the underlying zoning, MU-R-3-B without development restrictions other than what currently exists in the Unified Development Code. The prior amendments to the PD were reviewed. If the PD is vacated, new development could be reviewed and approved administratively. e Ms. Townley asked about the difference in density between the former R3 zoning and the current MUR-3-B. Ms. Kirk responded that they are the same. e Mr. Bleile asked if the current site building, size, density and parking are below the current development requirements. Ms. Kirk responded that they are well below current relations that could be approved administratively. Mr. Fish asked how many PDs are located in the City. Ms. Kirk responded that there are 20 other properties governed by PDs. Mr. Fish asked if they are similar types of properties to the one being addressed by the publi c hearing . e Chris Neubecker, Senior Planner, was sworn in. Mr. Neubecker explained that there 20 PDs scattered throughout the City . Mr. Neubecker was unfamiliar with the original creation of the PD process. The PD process is no longer in the code. The PD process 3 creates an overlay and does not affect the underlying zoning as opposed to a PUD that changes the zoning for a particular process . Discussion continued regarding the purpose of Planned Developments . e Mr. Fish inquired about the boundaries of the property. Ms. Kirk reviewed the map of the area illustrating the boundaries and the adjoining properties. The parcel is adjoining to Greenwood Village, Littleton and unincorporated Arapahoe County. e The vacation of the PD would not create any non-conforming uses. Vacation of the PD would not change the underlying MUR-3-B zoning. The parcel would no longer be subject to the requirements of a public hearing to make changes within the development. e Ms. Kirk explained that the applicant is proposing to build a new amenity building. With the vacation of the PD , issues such as setbacks , height and other regulations per the U DC (Unified Development Code) for the zone district MUR-3-B would apply to any future development on the property. e APPLICANT TESTIMONY Brian Valentine, Kimley-Horn, 990 South Broadway Suite 200, Denver, CO, was sworn in . Mr. Valentine thanked the Commissioners for the opportunity to present their case. Mr. Valentine represents Colrich, the property owners . He reviewed the history and other properties owned by Colrich in both the Denver metro area and nationally. He has worked on several properties that have undergone improvements after they were purchased by Colrich . e Mr. Valentine reviewed the property via a PowerPoint presentation. Through the review process with the City, it was determined that there are several barriers to adding an additional residential building at the east property line due to fire access requirements and constraints with utility service. e At this time, the owners are considering adding an amenity building, expanding the pool deck and remodeling the existing clubhouse. He stated that after meeting with neighboring residents , the developer may be willing to adopt a development agreement that would restrict building height on the east end of the property that is adjacent to Greenwood Village. Any such agreement would be a permanent condition recorded with the land. e Mr. Brick clarified that the Commission is not ruling on the merits of the buildings or amenities; he also asked about the financial impact of the PD on the property owner. Mr. Valentine confirmed that they are only seeking to vacate the PD and that the cost of bringing changes to the PD to the Commission are approximately $10,000-$20,000, which includes consultant expenses related to the public meetings, preparation for hearings and preparation of renderings. 4 • • • • • • Mr. Bleile asked what the new building would be used for; Mr. Valentine responded that it will be a fitness center . Mr. Bleile asked if the developer has intentions to sell the property; Mr. Valentine replied that the company generally holds properties for long term investment. Mr. King inquired about the potential development agreement and the possibility of a height restriction on the east end of the property. Mr. Valentine offered that the details have not been established . Mr. King asked about the current building heights; Mr. Valentine responded that they are approximately 60 feet in conformance with the MUR-3- B regulations . e PUBLIC TESTIMONY Todd Biggs , 6 Sunset Lane , Greenwood Village, was sworn in . Mr. Biggs' property adjoins the Greenwood Point Apartments property. He expressed concern about changes being made to the property without public review. His concern is about future development and building height on the far east end of the property . Mr. Bleile asked how Mr. Biggs' property would be affected should a building be constructed where the tennis courts and dQ park are located. Mr. Biggs responded that his privacy and views would be affected. Andy Buettner, 7 Sunset Lane , Greenwood village, was sworn in. Mr. Buettner is concerned about potential development on the east end of the Greenwood Point Apartments property . He is appreciative of the wi II ingness of the developer to consider a development aeement. Debbie Perry-Smith, 5475 South Clarkson Street, Greenwood Village, was sworn in. She presented an e-mail that was written by Greenwood Village City Councilman Jerry Presley who was unable to attend the public hearing . A copy was received for the record. She is in agreement with the previous testimony by Mr. Biggs and Mr. Buettner. e Mary O'Brien, 5548 South Washington Street , Littleton , was sworn in. She is opposed to development at the east end of the property. e REBUTTAL Ms . Kirk responded to the question regarding the costs related to amendments to the PD; in addition to the costs outlined by Mr. Valentine it would cost the applicant $1,000 in fees to apply for a PD amendment. Ms. Townley asked Ms. Kirk if the developer would still be required to go through the Development Review Team process should the PD be vacated. Ms. Kirk responded that although the Development Review Team process is not mandatory for projects, it is highly encouraged as a valuable tool to address issues related to the development prior to formal submittal. 5 Mr. King asked about the review process; Ms. Kirk responded that plans can be submitted without going through the Development Review Team process but it would potentially take longer for the approval process if they had not previously been reviewed . El Mr. Fish asked if applicants propose ideas that may not be feasible would the Development Review Team offer feedback . Ms. Kirk responded that the Development Review Team consists of members of various departments including Public Works, Utilities, Fire , Building Division , Traffic, Wastewater as well as Community Development. If there are issues with the plan, comments are provided to the applicant. Mr. Bleile asked if vacating the PD would require a full Building Department permit review for future alterations to the property. Ms . Kirk responded that any permit would be subject to review for compliance with the UDC. Mr. Bleile asked if the current PD includes a height and density restriction . Ms . Kirk replied that the current PD has density and height limits of 60 ' (sixt y feet ). The density included in the current PD plan has a density bonus that would allow for greater density than the underlying MUR-3-B zoning. El Mr. Kinton asked if any precedence exists for vacating Planned Developments. He asked if there is a process to continue with notification and public input into further development. Ms. Kirk replied that there is not; that was the function of the PD. El Mr. Madrid asked about the previously mentioned developer's agreement. Ms. Kirk rionded that the issue just became known prior to the public hearing . Mr. King asked if it is practical to develop the section of the property in question. Ms. Kirk indicated that it is permissible from a zoning standpoint but she could not comment on the opinion of other City departments. e Mr. Bleile asked if the PD limits the development with regards to heights and density . Mr. Valentine responded that the underlying zoning dictates the height and density of the development. El Ms. Townley asked if the company has any other properties that have development agreements. Mr. Valentine responded that they do have one in Denver that is being developed with height limits with waivers. El Mr. King asked Ms. Kirk if additional documentation exists for the PD. Ms . Kirk replied that there is not. e Brick moved; Knoth seconded : TO CLOSE THE PUBLIC HEARING FOR CASE #ZON2015-002 VACATION OF PLANNED DEVELOPMENT GREENWOOD POINT APARTMENTS /AKA THE BROADWAY. 6 • • • • • • AYES: NAYS: ABSTAIN: ABSENT: Bleile, Brick, King, Kinton, Knoth, Madrid, Townley, Fish None None Freemire Motion carried. ~ Bleile moved; King seconded: TO APPROVE CASE #ZON2015-002 VACATION OF PLANNED DEVELOPMENT GREENWOOD POINT APARTMENTS/AKA THE BROADWAY AS PRESENTED BY STAFF WITH A FAVORABLE RECOMMENDATION TO CITY COUNCIL. ~ Discussion Mr. Brick reminded the Commissioners that the task is to decide whether or not to vacate the Planned Development. The Commissioners discussed the difference between a Planned Development (PD) and a Planned Unit Development (PUD). e Mr. Kinton commented on the unique location and features of the subject property with rerds to being a good neighbor to adjacent jurisdictions . Mr. Knoth stated that he feels this process is eliminating the need for time and resources to bring development issues to the Commission. Vote: e Bleile -By reverting back to the base district zoning, it allows for pro-development, lower cost of ownership that may be passed on to tenants; we want to make doing business with Englewood easier, prevents large increases in density . Brick -The original PD was perhaps created to be able to review the property. The Englewood Comprehensive Plan states that Goal 1, Objective 1 .5 -shape the region pattern of growth and development by buffering and defining communities and 1.6 - protect prominent visual features such as the Rocky Mountain Front Range and the South Platte River corridor . There has been a history of solid cooperation between Englewood and Greenwood Village. Because of the ambiguity of the PD document, he votes no because he believes the public should have input. King -Yes, continuing to require the landowner to amend the PD could negatively affect the property due to the costs involved with requesting a change. His recommendation is that the owner and the owner of the adjacent properties reach an agreement prior to the City Council decision on the matter . 7 Kinton -Mr. Kinton concurs with Mr. Brick; we should take our neighbors into consideration. He is also concerned about voting for something that reduces the public process and public input. He is sympathetic to the applicant for the costs involved, but without precedent he votes no . Knoth -Yes , the requirement that the applicant submit to a public hearing is not in the best interest of our City . e Madrid -Yes, based on the testimony he does not see any additional gain in height or setbacks between keeping the overlay vs . the MUR-3-B zoning. The current administrative review process is adequate for this property. He also agrees that a developer agreement would be appropriate. If the developer chooses to increase density it will be in accordance with the City's goals. His vote is to remove the PD overlay. Townley -Yes , although the current PD provides a process , it also creates barriers to development and improving the housing stock within Englewood. A developer agreement would be the right thing to do and would be a good thing to have in place prior to the City Council meeting . ~ Fish -Agrees with the Commissioners who voted yes. He believes the Comprehensive Plan is very clear in its intent of Revitalization, Redevelopment and Reinvention that can only be implemented with flexibility to allow developers to change their properties appropriately. AYES: NAYS : ABSTAIN: ABSENT: Bleile, King, Knoth, Madrid , Townley, Fish Brick, Kinton None Freemire Motion passes. VI. PUBLIC FORUM No members of the public had comment for the Commission. VII. A TIORNEY'S CHOICE Deputy City Attorney Comer did not have any comments for the Commission. VIII. STAFF'S CHOICE Mr. Neubecker reminded the Commissioners that the meetings on May 5th and May 19th will begin at 6:00 p.m. to discuss the Comprehensive Plan. VIII. COMMISSIONER'S CHOICE The Commissioners did not have any further comments. The meeting adjourned at 8:50 p.m. Isl lulie Bailey , Recording Secretary 8 • • • • • CITY OF ENGLEWOOD PLANNING AND ZONING COMMISSION IN THE MATTER OF CASE #ZON2015-002 GREENWOOD POINT PLANNED DEVELOPMENT VACATION FINDINGS OF FACT, CONCLUSIONS AND RECOMMENDATIONS RELATING TO THE UNIFIED DEVELOPMENT CODE INITIATED BY: Kimley-Horn Associates CH Greenwood Point LLC, Owner 47 47 Morena Blvd. #100 San Diego, CA 92117 ) ) ) ) ) ) ) ) ) ) ) ) ) ) FINDINGS OF FACT AND CONCLUSIONS OF THE CITY PLANNING AND ZONING COMMISSION Commission Members Present: Bleile, Brick, King, Kinton, Knoth Madrid, Townley, Fish Commission Members Absent: Freemire This matter was heard before the City Planning and Zoning Commission on April 21 , 2015, in the City Council Chambers of the Englewood Civic Center . Testimony was received from staff, the applicant and members of the public. The Commission received notice of the Public Hearing, the Staff Report, and a copy of the proposed change to the Greenwood Point Planned Development which were incorporated into and made a part of the record of the Public Hearing. After considering the statements of the witnesses and reviewing the pertinent documents, the members of the City Planning and Zoning Commission made the following Findings and Conclusions . FINDINGS OF FACT 1. THAT the Public Hearing on Case ZON2015-002, Vacation of the Planned Development at 5312 Broadway Circle, also known as the Greenwood Point Apartments (AKA "The Broadway"), was brought before the Planning and Zoning Commission by the Department of Community Development, a department of the City of Englewood. 2. THAT notice of the Public Hearing was published in the Englewood Herald on April 9, 2015, Notice of the Public Hearing was on the City of Englewood website from April 14, 2015 to April 21 , 2015 . 3. THAT the Staff report was made part of the record. 4. THAT a Public Meeting was held on February 25, 2015, and that notice of the Public Hearing was mailed to owners and tenants of the property located with 1000 feet of the subject property. 5. THAT testimony was received from the public at the Public Hearing. 6. THAT the applicant met with the City Development Review Team twice in the fall of 2014. 7. THAT the property is adjoining to multiple jurisdictions: Greenwood Village, Littleton and Unincorporated Arapahoe County. 8. THAT the applicant proposes to vacate the Planned Development overlay in order to allow flexibility for development of the property. 9. THAT the original Planned Development requirement for development of four or more units is no longer included in the Unified Development Code. 10. THAT the underlying zoning of the property is MUR-3-8 and the regulations as such will apply to any future development of the property. 11. THAT the Planned Development overlay requires a formal request and public process in order to make amendments to the approved plan, which creates a financial burden on the property owner. CONCLUSIONS 1. THAT the proposed vacation of the Planned Development overlay will allow changes to the development to be approved administratively by applying the regulations contained in the Unified Development Code for the MUR-3-B zone district. 2. THAT by vacating the Planned Development overly, the property owner will have greater flexibility to improve the property. 3. THAT the property owner will be spared additional expenses related to the property by having further development reviewed and approved administratively. 4. THAT the underlying zone district MUR-3-8 allows for less density than the existing Planned Development allows. • • • • • 5. THAT the proposed changes are in conformance with the 2003 Englewood Comprehensive Plan by supporting Redevelopment, Revitalization and Reinvention. DECISION THEREFORE, it is the decision of the City Planning and Zoning Commission that Case #ZON2015-002 Vacation of the Greenwood Point Apartments/AKA "The Broadway" Planned Development should be referred to the City Council with a favorable recommendation. The decision was reached upon a vote on a motion made at the meeting of the City Planning and Zoning Commission on April 21, 2015 by Bleile, seconded by King, which motion states: AYES: NAYS: ABSTAIN: ABSENT: TO APPROVE CASE #ZON2015-002 VACATION OF THE GREENWOOD POINT APARTMENTS/AKA uTHE BROADWAY// PLANNED DEVELOPMENT AS WRITTEN BE FORWARDED FOR APPROVAL TO CITY COUNCIL WITH A FAVORABLE RECOMMENDATION . Bleile, King, Knoth, Madrid, Townley, Fish Brick, Kinton None Freemire Motion carried. These Findings and Conclusions are effective as of the meeting on April 21, 2015. BY ORDER OF THE CITY PLANNING & ZONING COMMISSION • • • ORDINANCE NO. SERIES OF 2015 BY AUTHORITY A BILL FOR COUNCIL BILL NO. 23 INTRODUCED BY COUNCIL MEMBER ------ AN ORDINANCE VACATING THE BROADWAY PLANNED DEVELOPMENT AND ZONING THE AREA MU-R-3-B WHEREAS, the subject property of the Planned Development is located at the southeast boundaries of the City of Englewood, at South Broadway and South Broadway Circle. Areas to the north and east are with the cities of Littleton and Greenwood Village and are mostly residential in nature, surrounding areas to the west and south are within the City of Englewood city limits and are zoned MU-R-3-B; and: WHEREAS, in 1972 the City established Planned Development (PD) regulations as an overlay that superimposed additional development regulations upon base zone districts; and WHEREAS, at that time, development in the R-3 zone district of four or more units required a PD; and WHEREAS, the Broadway PD was brought before the Planning and Zoning Commission on February 22, 1984, the underlying zone district was R-3, High Density Residential, and WHEREAS, an amendment to the PD was filed July 26, 1984 to reduce the number of buildings from 24 to 13 while increasing the number of dwelling units from 290 to 312; and WHEREAS, the amendment to the PD was approved. On May 14, 1985 an administrative amendment to the Plan was granted for Building 7. The amendment was to accommodate engineering problems with the building; and WHEREAS, October 8, 1985 an amendment to the plan was submitted to add a new tennis court; and WHEREAS, in 1996 the PD overlay district regulations were repealed and replaced with the Planned Unit Development (PUD) regulations; and WHEREAS, pursuant to the PUD regulations: "PD developments approved prior to July 1, 1996, shall continue to be governed by the respective development plans and regulations for the underlying zone districts"; and WHEREAS, the owners of the property would like to update the communal club house and recreation facility, as well as construct a new amenity building, and 1 WHEREAS, the PD was required due to code requirements that any development of four or more units be developed under the PD process. The 1984 development fully complied with the R-3 District requirements. These code requirements no longer exist; and WHEREAS, the proposed changes would be an administrative review under the current MU-R- 3-B zone district requirements. However, due to the required original PD of 1984, a formal request is required for this change and any other change, regardless of the scope of work; and WHEREAS, the overlay PD adds time and expense to the property owner because any development change would require an amendment to the PD; and WHEREAS, allowing future development to be reviewed under the requirements of the MU-R- 3-B base zone district would be consistent with the reviews for most other properties in the City; and WHEREAS, following the required Public Hearing on April 21, 2015 the Planning and Zoning Commission considered public testimony and voted 8 to 2 in favor of forwarding the proposed Planned Development vacation to City Council. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The Broadway Planned Development is vacated. Section 2. The area underlying the Broadway Planned Development shall be zoned MU-R-3-B . Introduced, read in full, and passed on first reading on the 18th day of May, 2015. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 21st day of May, 2015. Published as a Bill for an Ordinance on the City's official website beginning on the 20th day of May, 2015 for thirty (30) days. Randy P. Penn, Mayor ATTEST: Loucrishia A. Ellis, City Clerk 2 • • • • I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the • • above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on first reading on the 18th day of May, 2015. Loucrishia A. Ellis 3 • • • COUNCIL COMMUNICATION Date Agenda Item Subject Ordinance to approve July 6, 2015 11 a i placement of a ballot question on the November 2015 ballot authorization of the future sale of Mclellan Reservoir property. INITIATED BY STAFF SOURCE Englewood Mclellan Reservoir Foundation Michael Flaherty, EMRF Board COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Ordinance 41, Series of 1999, established the creation of the Englewood Mclellan Reservoir Foundation (EMRF), a non-profit corporation charged with furthering the development of the Mclellan Reservoir property and transferred the property to EMRF. Ordinance 41, Series of 2014, authorized a ballot question to allow the trade of EMRF property. Voters of the City of Englewood approved Referred Ballot Question No. 2E on November 4, 2014. The current recommendation for a 2015 ballot question was discussed with City Council during an Executive Session on June 1 S, 2015 and during the June 29, 2015 City Council Study Session. RECOMMENDED ACTION The EMRF Board recommends that City Council approve the proposed bill for an ordinance authorizing a ballot question on the November 2015 ballot seeking voter approval of the future sale of EMRF properties, following the termination of an initial lease term of not less than 20 years. BACKGROUND The Board of Directors of the Englewood Mclellan Reservoir Foundation (EMRF) manages the Mclellan Reservoir properties on behalf of the City. EMRF has previously leased property in Highlands Ranch Planning Areas 84 for auto uses and in Planning Area 85 for a charter school. In efforts to market property in Planning Area 81 (PA 81 ), the prospective lessor has requested that EMRF consider a sale of the property at the end of the initial lease term, in order to facilitate the long-term use by an institutional user. The Board of Directors of EMRF believes that a future sale will provide for development of its properties that, due to the complexity and cost of development, might not otherwise be developed in the near future. Future sales will provide for development of the EMRF properties (Planning Areas 81, 84, 85, and 87). The City Attorney has drafted language for the proposed ballot question, which was discussed with City Council during an Executive Session on June 15, 2015 and the June 29, 2015 Study Session. FINANCIAL IMPACT The proposed ballot question has no immediate financial impact. However, if the question is approved by voters, future leases and sales will result in significant revenues . LIST OF ATTACHMENTS . Proposed bill for an ordinance ORDINANCE NO. SERIES OF 2015 BY AUTHORITY COUNCIL BILL NO. 28 INTRODUCED BY COUNCIL MEMBER ------ A BILL FOR AN ORDINANCE SUBMITTING TO A VOTE OF THE REGISTERED ELECTORS OF THE CITY OF ENGLEWOOD AT THE NEXT SCHEDULED MUNICIPAL ELECTION ON NOVEMBER 3, 2015, AUTHORIZING THE FUTURE SALE OF MCLELLAN RESERVOIR PROPERTY AT THE END OF A NOT LESS THAN 20 YEAR LEASE TERM. WHEREAS, the City of Englewood ("City") is a hone-rule municipality organized and existing under the provisions of the Colorado Constitution Article XX; and WHEREAS, the Englewood McLellan Reservoir Foundation was formed to oversee the development of the McLellan Reservoir property; and WHEREAS, the Englewood McLellan Reservoir Foundation established covenants or use restrictions on all lands within the development area to ensure a consistent high level of development; and WHEREAS, Englewood McLellan Reservoir Foundation's primary function is to provide protection to the McLellan Reservoir's water quality; and WHEREAS, Englewood McLellan Reservoir Foundation has previously leased property in Highlands Ranch Planning Areas 84 for auto uses, and in Planning Area 85 for a charter school; and WHEREAS, the Board of Directors of the Englewood McLellan Reservoir Foundation believes that a future sale will provide for development of PA 81, PA 84, PA 85 and PA 87, that, due to sizes, the complexity and cost of development, might not otherwise be developed in the near future; and WHEREAS, leasing for not less than 20 years prior to the sale of the property will provide even greater protection to the McLellan Reservoir's water quality when compared to development without the restriction; and WHEREAS, an affirmative vote of the citizens of Englewood is required to accomplish a sale under the Englewood Home Rule Charter; and WHEREAS, the Englewood McLellan Reservoir Board recommends the voter approval authorizing the future sale ofMcLellan Reservoir property PA 81, PA 84, PA 85 and PA 87, following the termination of an initial lease term of not less than twenty years. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: 1 • • • • • • Section 1. There is hereby submitted to the registered electors of the City of Englewood at the next scheduled municipal election on November 3, 2015 a question, to read as follows: Question No. Shall the Englewood City Council be allowed, by Ordinance, to sell Utility Department property described in Council Bill No. 28, Series of 2015, held in Douglas County at the end of the initial lease term; the initial lease term being not less than twenty years? ___ Yes No --- Section 2. Each elector voting at said election and desirous of voting shall indicate his/her choice by depressing the appropriate counter of the voting machine or by the appropriate marking upon paper ballots where used. Section 3. The proper officials of the City of Englewood shall give notice of said next scheduled municipal election, such notice shall be published in the manner and for the length of time required by law, and the ballots cast at such election shall be canvassed and the result ascertained, determined, and certified as required by law . Section 4. The property listed as PA 81, PA 84, PA 85 and PA 87 in Exhibit A, may be sold after the initial lease term of not less than twenty years. Section 5. If any section, paragraph, clause, or other portion of this Ordinance is for any reason held to be invalid or unenforceable, the invalidity or unenforceability shall not affect any of the remaining portions of this Ordinance. Introduced, read in full, and passed on first reading on the 6th day of July, 2015. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 9th day of July, 2015 . 2 Published as a Bill for an Ordinance on the City's official website beginning on the 8th day of July, 2015 for thirty (30) days. Randy P. Penn, Mayor ATTEST: Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on first reading on the 6th day of July, 2015. Loucrishia A. Ellis 3 • • • • • • m x ::r O" ;::+: )> • • • COUNCIL COMMUNICATION Date Agenda Item Subject Jul y 6, 2015 11 a ii Charter Question for November 3, 2015 Election INITIATED BY STAFF SOURCE Loucrishia A. Ellis, City Clerk/Election Commission Election Commission/City Clerk's Office Member COUNCIL GOAL AND PREVIOUS COUNCIL ACTION City Council reviewed this proposed amendment to the Charter at their June 29 , 2015 Study Session. RECOMMENDED ACTION The City Clerk's Office and the Election Commission seek Council approval of a bill for an ordinance submitting to a v ote of the registered electors of the City of Englewood, at the November 3, 2015 Election , a proposed amendment to the Home Rule Charter to address an election timing issue. The amendment would change Special Election timeframe restrictions . Pursuant to Colorado Revised Statutes § 1-13 .5-110. Special elections -"Special elections must be held on such date as may be provided by law by the local government calling the special election ." Englewood's Home Rule Charter, Article II § 14 Special elections states that "no special election shall be held within forty-five-day s before or after a general municipal or state election." Holding a Special Election 45 days prior to a general municipal or state election becomes problematic. This would definitely cause election administration problems. The County is willing to work with the City in the event we have to call for a Special Election . But from late August on , their equipment is tied up. The County has procedures, equipment and best practices in place to facilitate a Mail Ballot Election, such as the ability to provide signature verification. We would like to change it to make sure we are not forced to hold a Special Election too close to the November election, so that we would not be able to contract with the County for election services . The Election Commission feels it is in the best interest of our citizens to coordinate with the County. We would like to amend the Charter§ 14 Special elections to read : "No special election shall be held within ninety forty five days before or forty-five days after a general municipal or state election." FINANCIAL IMPACT This action will not have a financial impact on the City of Englewood. LIST OF ATTACHMENTS Approved minutes from the June 10, 2015 Election Commission meeting Proposed bill for an ordinance • • • 1. Call to order City of Englewood ELECTION COMMISSION June 10, 2015 6:30 p.m. Englewood Civic Center 1000 Englewood Parkway City Manager's Conference Room The meeting of the Englewood Election Commission was called to order by Chairperson Berger at 5:31 p.m., in the City Manager's Conference Room. 2. Roll Call Present: Absent: A quorum was present. Members Berger, Cohn, Mayer, Ellis Member Haraldsen Also present: Deputy City Clerk Washington Council Member Yates 3. Citizen Forum Council Member Yates did not wish to speak . 4. Consideration a) Charter Amendment; Special Election timeframe City Clerk Ellis explained to the Election Commission that recent initiative and recall inquiries have brought to light how problematic it would be to hold a Special Election at any time up to 45 days prior to the November election, as the Charter allows . When inquiries come in January or February, it allows the proper time to prepare for the Special Election . It can take 50 to 90 days to put an election together. City Clerk Ellis has been in discussion with Matt Crane , Clerk and Recorder for Arapahoe County . Mr. Crane is more than willing to coordinate with the City Clerk's office to hold a Special Election if needed. Trying to conduct a Special Election prior the General Election would be difficult, because from late August on the County's equipment is tied up . City Clerk Ellis recommends City Council put a Charter question on the General Election Ballot to amend the Charter § 14 Special elections to read: "No special election shall be held within ninety forty five days before or forty-five days after a general municipal or state election ." City Clerk Ellis is tentatively scheduled to speak to City Council on this matter on June 29th at the Study Session. The ordinance will go on first reading July 5th, and if approved, will go on second reading on July 20th_ City Clerk Ellis is also taking an IGA (Intergovernmental Agreement) to City Council, July 5th for first reading, if approved and on July 20th for second reading, for approval of the installation of a 24 hour drop off ballot box . The location of the box will be on the second floor due to parking and access issues. [Clerk's Note: Staff is currently re-evaluating the placement of the box.] The County will pay for the cameras and the box . City Clerk Ellis d istributed a redacted copy of a citizen's email inquiring about the process to recall City Council members . City Clerk Ellis also distributed her response setting forth the recall process. Englewood Election Commission Page 2 June 10 , 2015 City Clerk Ellis reported there is an initiative petition being circulated, but nothing has been filed with the City Clerk's office yet. The deadline to file the petition is August 5th in order to place the question on the November ballot. Discussion ensued . MEMBER COHN MOVED, AND MEMBER MAYER SECONDED, TO RECOMMEND THAT CITY COUNCIL APPROVE A BILL FOR AN ORDINANCE SUBMITTING TO A VOTE OF THE REGISTERED ELECTORS OF THE CITY OF ENGLEWOOD, AT THE NOVEMBER 3, 2015 ELECTION, A PROPOSED AMENDMENT TO THE HOME RULE CHARTER TO ADDRESS A SPECIAL ELECTION TIMING ISSUE. Vote Results: Ayes : Nays : Absent: Motion carried. 5. Member's Choice Members Berger, Cohn, Mayer, Ellis None Member Haraldsen The Commission members had no additional comments . 6. Clerk's Choice • City Clerk Ellis reminded the Election Commission about the Board and Commission Appreciation • BBQ on Monday, June 22, 2015 at 6 :30 p.m. at the Englewood Recreation Center. 7. Adjournment CHAIRPERSON BERGER MOVED TO ADJOURN . The meeting adjourned at 7: 11 p.m. Isl Sharon Washington Deputy City Clerk • • • • ORDINANCE NO. SERIES OF 2015 BY AUTHORITY COUNCIL BILL NO. 29 INTRODUCED BY COUNCIL MEMBER ------- A BILL FOR AN ORDINANCE SUBMITTING TO A VOTE OF THE REGISTERED ELECTORS OF THE CITY OF ENGLEWOOD AT THE NEXT SCHEDULED MUNICIPAL ELECTION ON NOVEMBER 3, 2015 A PROPOSED AMENDMENT TO ARTICLE II, SECTION 14 "SPECIAL ELECTIONS" OF THE ENGLEWOOD HOME RULE CHARTER. WHEREAS, Article II, Section 14, of the Englewood Home Rule Charter addresses the time frame for special elections; and WHEREAS, pursuant to Colorado Revised Statutes § 1-13 .5-110, Special elections -"Special elections must be held on such date as may be provided by law by the local government calling the special election." WHEREAS, the Englewood Home Rule Charter states "No special election shall be held within forty-five ( 45) days before or after a general municipal or state election."; and WHEREAS, holding a special election 45 days prior to a general municipal or state election becomes problematic causing election administration problems; and WHEREAS, Arapahoe County is willing to work with the City in the event of a call for a special election but from late August Arapahoe County equipment is tied up; and WHEREAS, Arapahoe County has procedures, equipment and best practices in place to facilitate a mail ballot election, such as the ability to provide signature verification; and WHEREAS, the passage of this ordinance will amend Article II, Section 14, of the Englewood Home Rule Charter to read: "No special election shall be held within ninety (90) before or 45 days after a general municipal or state election"; and WHEREAS, the longer time period will ensure the City is not forced to hold a Special Election too close to the November election; WHEREAS, the longer time period will enable the City to contract with Arapahoe County for election services; and WHEREAS, the City Clerk met with the Englewood Election Commission and recommended a change from 45 days before to 90 days; and WHEREAS, the Election Commission voted to support the change. 1 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. There is hereby submitted to the registered electors of the City of Englewood at the next municipal election on November 3, 2015, a proposed amendment to the Charter of the City of Englewood, Article II, Section 14, to read as follows: Question No. _ Shall the Home Rule Charter of the City of Englewood, Article II, Section 14 , be amended to read as follows: ARTICLE II. ELECTIONS 14: Special elections. (1) Gen eral Provisions. Subject to the limitations imposed by this Charter, Council may call special elections as necessary either by resolution or by ordinance. Notice of such special elections shall be published and shall cite the section of this Charter which governs the proposition to be submitted to the electors. No special election shall be held within forty five ninety(~ 2Q) days before or forty-five (45) days after a general municipal or state election. General state elections may be used for submission of city propositions, except as limited by this Charter, and shall not be considered as special elections for city purposes. Any proposal, question or proposition may be submitted at any general or special municipal election except as hereinafter limited. The ballot for all elections, except election of officers, shall state briefly the nature of the proposition and shall provide appropriate means to vote for or against the proposition. (2) N umber, Limited. A. Not more than one special election shall be held, under provisions of Section 46 ofthis Charter, during any twelve month period; provided, however, that proposed initiated ordinances, questions or measures may be submitted at any general municipal or state elections, or at special elections called under provision of other sections of this Charter as limited in Section 14(3) hereof. B. Any proposition submitted under Section 77 of this Charter shall not again be submitted under Section 77 for one year thereafter . (3) Subject, Limited. Elections held under provisions of Section 6, Section 77 and Section 104 of this Charter shall be held separate and apart from all other elections and shall be limited to submission of only one proposition in any one election. ___ Yes ___ No 2 • • • • • • Section 2. Each registered elector voting at said election and desirous of voting shall indicate his/her choice by depressing the appropriate counter of the voting machine or by the appropriate marking upon paper ballots where used. Section 3. The proper officials of the City of Englewood shall give notice of said next scheduled municipal election, such notice shall be published in the manner and for the length of time required by law, and the ballots cast at such election shall be canvassed and the result ascertained, determined, and certified as required by law . Section 4. Only if the question is approved by the registered electors of the City of Englewood shall the Section be amended and the Charter, as amended, certified to the Secretary of State. Section 5. For purposes of Section 1-11-203.5, C.R.S., this Ordinance shall serve to set the title and content of the ballot issue set forth herein and the ballot title for such question shall be the text of the question itself. Any petition to contest the form or content of the ballot title may be filed with the District Court and a copy served on the City Clerk within five days after the title of the ballot question is set by the City Council on final reading of this Ordinance. Section 6. If any section, paragraph, clause, or other portion of this Ordinance is for any reason held to be invalid or unenforceable, the invalidity or unenforceability shall not affect any of the remaining portions of this Ordinance. Introduced, read in full, and passed on first reading on the 6th day of July, 2015 . Published by Title as a Bill for an Ordinance in the City's official newspaper on the 9th day of July, 2015. Published as a Bill for an Ordinance on the City's official website beginning on the 8th day of July, 2015 for thirty (30) days. Randy P. Penn, Mayor ATTEST: Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on first reading on the 6th day of July, 2015. Loucrishia A. Ellis 3 • • • Memorandum: To: From: Date: Subject: Honorable Mayor and Members of the City Council Eric A. Keck, City Manager 1July2015 2005 Certificate of Participation Refund Parameters Ordinance The City Council will be required to adopt an emergency ordinance that will facilitate the refinancing of a lease-purchase agreement for the Englewood Civic site. Currently the City's agreement with the Englewood Environmental Foundation (EEF) for the lease of the Civic Center requires an annual lease payment which a portion thereof is then utilized to pay the debt service on Certificates of Participation. The current COPs are refundable at this point in time as they are Series 2005 Certificates that are "callable" every ten years. We currently owe $10,460,000 at an interest rate of 4.5% per annum . The refinancing of the 2005 Certificates of Participation can occur as of 1 June 2015. The refunding of the COPs will facilitate considerable savings to the City over the life of the remaining lease which is set to expire in 2023. The emergency ordinance that will be before the Council on 6 July 2015 enunciates the terms by which the refunding of the 2005 Certificates will transpire. The language of the ordinance allows for the Council to enunciate the parameters for the refinancing to occur including the authorization of a new lease-purchase agreement with the savings realized in the debt; allows for the Mayor or Mayor Pro Tern to sign the improved lease agreement; approves the refinancing and related documents that will approve the refinancing; and provide the necessary protection that the City would require a transaction of this type. Approval of this emergency ordinance is crucial to the success of the COP refunding. Staff respectfully requests that the Garrett Rule be suspended so that the Council can both hear and act on the ordinance on the same evening. Thank you for your time and consideration of this important matter. If you should have any questions or comments, please do not hesitate to contact me . 11 a iii • • • ORDINANCE NO. SERIES OF 2015 BY AUTHORITY A BILL FOR COUNCIL BILL NO. 32 INTRODUCED BY COUNCIL MEMBER ------- AN ORDINANCE OF THE CITY OF ENGLEWOOD, COLORADO APPROVING THE REFINANCING OF A LEASE-PURCHASE AGREEMENT FOR THE ENGLEWOOD CIVIC CENTER SITE TO PRODUCE AN AGGREGATE SAVINGS TO THE CITY, AUTHORIZING AND APPROVING THE DOCUMENTATION RELATING TO THE REFINANCING; AND DECLARING AN EMERGENCY. WHEREAS, the City of Englewood (the "City"), in the County of Arapahoe and State of Colorado (the "State"), is a legally and regularly created, established, organized and existing municipal corporation under the provisions of Article XX of the Constitution of the State of Colorado and the home rule charter of the City (the "Charter"); and WHEREAS, pursuant to Article I, Section 3 of the Charter, the City is authorized to enter into one or more leases or lease-purchase agreements for land, buildings, equipment and other property for governmental or proprietary purposes; and WHEREAS, in order to refinance, among other things, the renovation of the Englewood Civic Center and the construction, acquisition and installation of various public improvements in and around the Englewood Civic Center, there were previously executed in the aggregate principal amount of $18,880,000 Refunding Certificates of Participation (Civic Center Project), Series 2005 (the "2005 Certificates"), evidencing undivided interests in the right to receive revenues payable by the City under a Master Lease Purchase Agreement dated as of October 1, 2005 (the "2005 Lease"), which 2005 Certificates (i) were delivered under a Mortgage and Indenture of Trust, as amended and restated dated as of October 1, 2005 (the "2005 Indenture"), by and between the Englewood Environmental Foundation, Inc., a Colorado non-profit corporation (the "Corporation") and UMB Bank, n.a., as successor trustee thereunder (the "2005 Trustee"), (ii) are presently outstanding in the aggregate principal amount of $10,460,000, (iii) bear interest at rates ranging from 3.90% to 4.50% per annum, and (iv) are currently subject to optional redemption upon 30-days prior notice to the holders of the 2005 Certificates; and WHEREAS, based upon discussions with Public Financial Management, Inc ., as the City's financial advisor, the City has determined that a material savings can be realized by the City through the payment and cancellation of the outstanding 2005 Certificates with proceeds generated from the issuance of Refunding Certificates of Participation (Civic Center Project), Series 2015 (the "2015 Certificates") pursuant to a Mortgage and Indenture of Trust between the Corporation and the Trustee (the "2015 Indenture") which is secured by a mortgage on the Civic Center Building located at 1000 Englewood Parkway in the City, and a request for proposals has been distributed to banks and financial institutions for consideration by the City in connection with the refinancing; and 4849-9592-4773.1 1 WHEREAS, the 2015 Certificates, if and when issued, will evidence undivided interests in the right to receive certain revenues payable by the City under a Lease Purchase Agreement by • and between the City and the Corporation (the "2015 Lease"), which 2015 Lease will be substantially similar to, and replace, the 2005 Lease (all capitalized terms used and not otherwise defined in the recitals hereof shall have the respective meanings assigned in the 2015 Lease); and WHEREAS, the Base Rentals and Additional Rentals (both as defined in the 2015 Lease) payable by the City shall constitute currently appropriated expenditures of the City and shall not constitute a debt or multiple fiscal year direct or indirect debt or other financial obligation whatsoever of the City or a mandatory charge or requirement against the City in any Fiscal Year (defined in the 2015 Lease) beyond the Fiscal Year for which such payments have been appropriated; and WHEREAS, the 2015 Certificates shall evidence undivided interests in the right to receive Lease Revenues (defined in the 2015 Indenture), shall be payable solely from the Trust Estate (defined in the 2015 Indenture) and no provision of the 2015 Certificates, the 2015 Indenture, or the 2015 Lease shall be construed or interpreted (a) to directly or indirectly obligate the City to make any payment in any Fiscal Year in excess of amounts appropriated for such Fiscal Year; (b) as creating a debt or multiple fiscal year direct or indirect debt or other financial obligation whatsoever of the City within the meaning of Article XI, Section 6 or Article X, Section 20 of the Colorado Constitution or any other constitutional or Charter limitation or provision; ( c) as a delegation of governmental powers by the City; ( d) as a loan or pledge of the credit or faith of the City or as creating any responsibility by the City for any debt or liability of any person, company or corporation within the meaning of Article Xi, Section 1 of the Colorado Constitution; or (e) as a donation or grant by the City to, or in aid of, any person, company or corporation within the meaning of Article XI, Section 2 of the Colorado Constitution; and WHEREAS, there have been presented to the City forms of the 2015 Lease and the 2015 Indenture; and WHEREAS, Section 11-57-204 of the Supplemental Public Securities Act, constituting Title 11, Article 57, Part 2, Colorado Revised Statutes, as amended (the "Supplemental Act"), provides that a public entity, including the City, may elect in an act of issuance to apply the provisions of the Supplemental Act; and WHEREAS, the City Council desires to authorize the necessary actions and documents, and otherwise proceed with, the lease-purchase refinancing of the Civic Center Building in order to reduce the future aggregate rental payments scheduled to be made by the City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO: Section 1. Authorization of the Lease Purchase Agreement. The 2015 Lease, in substantially the form and with substantially the content presented to the City, is in all respects approved, authorized and confirmed. If and only if the execution and delivery of the 2015 Lease (i) results in a present value savings of not less than six percent, expressed as a percentage change in the aggregate amount of the Base Rentals (as provided in the 2005 Lease and the 2015 Lease) and computed based upon the arbitrage yield for the 2015 COP to the date of delivery of 4849-9592-4 773 .l 2 • • • • • the 2015 COP, assuming semi-annual compounding, (ii) does not extend beyond calendar year 2023 and (iii) does not provide for Base Rentals in any calendar year that would exceed the Base Rentals currently set forth in the 2005 Lease, the Mayor, or in the absence of thereof, the Mayor Pro Tern of the City Council, is authorized and directed, for a period of 120 days following the effective date of this Ordinance, to execute the 2015 Lease in substantially the form and with substantially the same content as the form thereof presented to the City, for and on behalf of the City, but with such changes therein as the Mayor may, on the advise of the City Attorney, deem necessary or appropriate. Subject to the conditions set forth in this Section, the City Council hereby approves the leasing of the Leased Property by the City under the terms and conditions of the 2015 Lease. Section 2. Approval of Reimancing and Related Documents. The City Council approves the refinancing of the 2005 Certificates by the Corporation and all necessary actions relating to such refinancing, including without limitation the conditional call of the 2005 Certificates subject to the issuance of the 2015 Certificates. The City Council elects to apply all of the provisions of the Supplemental Act. The appropriate officers and officials of the City are hereby authorized and directed to execute and file an Internal Revenue Service Form 8038-G in connection with the refinancing, and to execute and deliver any and all additional certificates, documents, instruments, request for proposals award and other papers, and to perform all other acts that they deem necessary or appropriate, in order to implement and carry out the transactions and other matters authorized by this Ordinance, and execution by the parties thereto shall constitute the City's approval of such documents and certificates in the form so executed. Section 3. Consent to Assignment and Sale of Proportionate Interests. The City Council hereby acknowledges and consents to the assignment by the Corporation of all rights, title and interest of the Corporation, pursuant to the 2015 Indenture, in, to and under the 2015 Lease to the Trustee, and the delegation by the Corporation of all duties of the Corporation under the 2015 Lease to the Trustee. The City Council hereby acknowledges and approves the assignment or sale of proportionate interests in rights to receive certain payments under the 2015 Lease. Section 4. Year to Year Obligations of the City. No provision of this Ordinance, the 2015 Lease, the 2015 Indenture or the 2015 Certificates shall be construed or interpreted (a) to directly or indirectly obligate the City to make any payment in any Fiscal Year in excess of amounts appropriated for such Fiscal Year; (b) as creating a debt or multiple fiscal year direct or indirect debt or other financial obligation whatsoever of the City within the meaning of Article XI, Section 6 or Article X, Section 20 of the Colorado Constitution or any other constitutional or statutory limitation or provision; (c) as a delegation of governmental powers by the City; (d) as a loan or pledge of the credit or faith of the City or as creating any responsibility by the City for any debt or liability of any person, company or corporation within the meaning of Article XI, Section 1 of the Colorado Constitution; or ( e) as a donation or grant by the City to, or in aid of, any person, company or corporation within the meaning of Article XI, Section 2 of the Colorado Constitution. Section 5. Reasonableness of Rentals. The City Council hereby determines and declares that the Base Rentals, which shall not exceed $1,500,000 annually, represent the fair value of the use of the Leased Property, and that the Purchase Option Price, which shall not exceed $11,000,000, represents the fair purchase price of the Leased Property. The City Council 4849-9592-4 773 .I 3 hereby determines and declares that the Base Rentals do not exceed a reasonable amount so as to place the City under an economic or practical compulsion to appropriate moneys to make • payments under the 2015 Lease or to exercise its option to purchase the Leased Property pursuant to the 2015 Lease. In making such determinations, the City Council has given consideration to the current market value of the Leased Property, the cost of acquiring, constructing or equipping property similar to the Leased Property, the uses and purposes for which the Leased Property is being and will be employed by the City, the benefit to the citizens and residents of the City by reason of the use of the Leased Property pursuant to the terms and provisions of the 2015 Lease, the option of the City to purchase the Leased Property, and the expected eventual vesting of full title to the Leased Property in the City. The City Council hereby determines and declares that the leasing of the Leased Property pursuant to the 2015 Lease will result in facilities of comparable quality and meeting the same requirements and standards as would be necessary if the acquisition of the Leased Property were performed by the City other than pursuant to the 2015 Lease. The City Council hereby determines and declares that the duration of the 2015 Lease, including all optional renewal terms, authorized under this Ordinance, does not exceed the weighted average useful life of the Leased Property. Section 6. Ratification of Prior Actions. All actions heretofore taken (not inconsistent with the provisions of this Ordinance) by the City Council and by the officers and employees of the City directed toward the lease purchase financing for the purposes herein set forth are hereby ratified, approved and confirmed. Section 7. Headings. The headings to the various sections and paragraphs to this Ordinance have been inserted solely for the convenience of the reader, are not a part of this Ordinance, and shall not be used in any manner to interpret this Ordinance. Section 8. Severability. It is hereby expressly declared that all provisions hereof and their application are intended to be and are severable. In order to implement such intent, if any provision hereof or the application thereof is determined by a court or administrative body to be invalid or unenforceable, in whole or in part, such determination shall not affect, impair or invalidate any other provision hereof or the application of the provision in question to any other situation; and if any provision hereof or the application thereof is determined by a court or administrative body to be valid or enforceable only if its application is limited, its application shall be limited as required to most fully implement its purpose. Section 9. Repealer. All orders, bylaws, ordinances, and resolutions of the City, or parts thereof, inconsistent or in conflict with this Ordinance, are hereby repealed to the extent only of such inconsistency or conflict. Section 10. Declaration of Emergency and Effective Date. The City Council has been advised that in order for the City to secure a Base Rentals savings due to lower interest rates currently present in the market, and recognizing that market interest rates are changing materially from day to day, it is necessary to execute and deliver the 2015 Lease, and facilitate the refinancing of the 2005 Certificates, soon as possible; therefore, the Council hereby finds and determines that this Ordinance is necessary for the immediate preservation of public property, health, peace and safety and shall be in full force and effect immediately upon final passage by • the Council. • 4849-95924773.l 4 • • • Introduced, read in full, and passed as an emergency ordinance on first reading, on the 6th day of July, 2015. Published by Title as an emergency Bill for an Ordinance in the City's official newspaper on the 9th day of July, 2015 Published as an emergency Bill for an Ordinance on the City's official website beginning on the 8th day of July, 2015. Randy Penn, Mayor ATTESTED: Loucrishia Ellis, City Clerk I, Loucrishia Ellis, City Clerk for the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of an emergency Bill for an Ordinance, introduced, read in full, and passed on first reading on the 6th day of July, 2015 . Loucrishia A. Ellis 4849-9592-4 773 .1 5 • • • COUNCIL COMMUNICATION Date Agenda Item Subject July 6, 2015 Resolution of support for the Englewood 11 c i Mclellan Reservoir Fo undation to enter into negotiations for a ground lease with Shea properties INITIATED BY STAFF SOURCE Englewood Mclellan Reservoir Foundation Michael Flaherty, EMRF Board COUNCIL GOAL AND PREVIOUS COUNCIL ACTION In 1999, City Council authorized the creation of the Englewood Mclellan Reservoir Foundation (EMRF} for the purpose of facilitating the development of property adjacent to the City's Mclellan Reservoir . On December 1 7, 2007, Council supported EMRF in the sale of approximately 11 acres of PA85 to RTD for $3.2 million. On December 1, 2008, City Council supported EMRF in leasing approximately 12.8 acres of PA84 to IT Denver. On December 6, 2010, Council approved a resolution of support for a lease agreement with Benjamin Franklin Charter School. At its October 1 7, 2011 meeting, Council adopted a resolution of support for a lease agreement with Miller Family Real Estate, llC. On March 4, 2013, Council adopted a resolution of support for lease negotiations with MKS, llC for lease of property in PA85. City Council discussed the current proposal duri ng an Executive Session on June 15, 2015 and requested that EMRF bring a resolution of support forward for consideration. RECOMMENDED ACTION EMRF recommends City Council approval of a Resolution supporting the EMRF to enter into negotiations with the Shea Properties, d.b.a. Central Park at Highlands Ranch, for lease of approximately 3 7.9 acres designated as Highlands Ranch Planning Area 81 (PA 81) owned by EMRF . BACKGROUND In 1999, City Council authorized, through Ordinance 41, the creation of the Englewood Mclellan Reservoir Foundation, a non-profit corporation charged with furthering the development of the Mclellan Reservoir property and transferred the property to EMRF . During the Executive Session of June 15, EMRF presented City Council with an offer to to lease PA 81, with a future option to purchase, and the basic deal points of the offer. Council directed the EMRF to proceed with formal lease negotiations. The details of the draft lease agreement, as proposed by Shea, which remain open to further negotiations, were discussed with Council and are outlined below. 1. A lease term of 20 years, with extensions up to 65 years . 2. An initial net annual rental rate based on a $6 /sq . ft. value with a capitalization rate of 4.5 %, or approximately $435,000/year. 3. An annual inflation rate increase of 2% for years 2-10, with an adjustment for years 11-20 based • on inflationary factors. 4. A purchase option at the expiration of the lease term, based on the fair market appraisal of the land in an unimproved, vacant condition. 5. Agreement by EMRF and the City of Englewood to include a ballot question for the November 2015 City election to authorize approval of the proposed future purchase option. 6 . In the event the ballot question authorizing the lease option is not approved, Shea may elect to execute the lease without the purchase option, or to not execute the lease without further obligation . 7. The lease, if executed, would take down the property in a time frame to be determined. 8. The exchange agreement between Shea and EMRF would take place either following or simultaneously with the closing of the lease, if executed. Approval of this resolution will allow EMRF to enter into formal lease negotiations with the objective of completing a lease agreement, and if successful , EMRF will submit to City Council prior to formal approval by the Board of Directors. FINANCIAL IMPACT Subject to successful negotiations, the lease of PA 81 will result in a minimum of $435,000 in annual lease payments, escalated by 2%/year for the first 10 years of the agreement and adjusted for inflation in years 11-20. The sale of the property at the end of the initial lease term would be completed at fair market value at that time, subject to voter approval of the 2015 ballot question. LIST OF ATTACHMENTS Site map of subject property Proposed Resolution • • • • 0 ~ :': ::: ~ ~ ::: :;,? ;i; ~ ~ ~ 0 ~ ~ ® . ~ ~ .,; ,.: :: • ..; ..; -N -N ~ -0 0 0 ~ ~ ~ • ~ < < ~ u 0 ~ ~ -~ ~ • z ~ § § § § ~ ~ "' § § "' "' "' "' "' "' § § --- -- ' « ~ ' . ® ® ~ ~ ~ ~ RESOLUTION NO. SERIES OF 2015 A RESOLUTION SUPPORTING THE ENGLEWOOD MCLELLAN RESERVOIR FOUNDATION TO PURSUE LEASE NEGOTIATIONS WITH SHEA PROPERTIES FOR PA 81APPROXIMATELY37.9 ACRES. WHEREAS, the Englewood McLellan Reservoir Foundation was formed to oversee the development of the McLellan Reservoir property; and WHEREAS, the Englewood City Council authorized the creation of the Englewood McLellan Reservoir Foundation, a non-profit corporation charged with furthering the development of the McLellan Reservoir property and transferred the property to Englewood McLellan Reservoir Foundation by the passage of Ordinance No. 41, Series of 1999; and WHEREAS, the imposition of covenants or use restrictions on all lands within the development area ensure a consistent high level of development; and WHEREAS, leasing for no less than 20 years prior to the sale of the property will provide even greater protection to the McLellan Reservoir's water quality when compared to development without the restriction; and WHEREAS, Englewood McLellan Reservoir Foundation received an offer from Shea Properties to lease PA 81, approximately 12.8 acres, with a future option to purchase as outlined: • A lease term of 20 years, with extensions up to 65 years. • An initial net annual rental rate based on a $6/sq. ft. value with a capitalization rate of 4.5%, or approximately $435,000/year. • An annual inflation rate increase of 2% for years 2-10 , with an adjustment for years 11 -20 based on inflationary factors. • A purchase option at the expiration of the lease term, based on a fair market appraisal of the land in an unimproved, vacant condition. • Agreement by Englewood McLellan Reservoir Foundation and the City of Englewood to include a ballot question for the November 2015 City election to authorize approval of the proposed future purchase option. • In the event the ballot question authorizing the lease option is not approved, Shea may elect to execute the lease without the purchase option, or to not execute the lease without further obligation. • The lease, if executed, would take down the property in a time frame to be determined. • The exchange agreement between Shea and Englewood McLellan Reservoir Foundation would take place either following or simultaneously with the closing the lease, if executed. WHEREAS, the passage of this Resolution will also support Englewood McLellan Reservoir Foundation to entry into formal lease negotiations with the objective of completing a lease agreement; and 1 • • • • • • WHEREAS, ifthe negotiations are successful Englewood McLellan Reservoir Foundation will submit the agreement to the Englewood City Council, prior to formal approval by the Englewood McLellan Reservoir Foundation Board of Directors. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The City Council of the City of Englewood, Colorado, hereby supports the Englewood McClellan Reservoir Foundation to pursue lease negotiations for PA 81 approximately 37 .9 acres with Shea Properties . ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST : Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis , City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No . __ , Series of 2015. Loucrishia A. Ellis, City Clerk 2 • COUNCIL COMMUNICATION Date: Agenda Item: Subject: July 6, 2015 11 c ii Collective Bargaining Agreement Between the City of Englewood and the Englewood Employees Association for 2016 -2017 Initiated By: Staff Source: Finance and Administrative Services Vincent Vega, Human Resources Manager Department -Human Resources Division COUNCIL GOAL AND PREVIOUS COUNCIL ACTION The previous Collective Bargaining Agreement with the Englewood Employees Association was approved by Council for 2014 and 2015. RECOMMENDED ACTION • Staff requests Council approval by resolution of the Collective Bargaining Agreement between the Englewood Employee Association and the City of Englewood for 2016 and 2017. The contract covers approximately 195 employees. • BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The City of Englewood and the Englewood Employees Association entered into negotiations in May of 2015, in accordance with the City of Englewood Charter. The members of the Englewood Employees Association duly ratified, through their elected representatives, the Collective Bargaining Agreement. Significant changes to the contract include the following: 1. Under Article 2. Duration of the Contract: employees covered by the Contract may reopen negotiations for Article 8. Compensation prior to May 15, 2016. 2. Under Article 8. Compensation: employees covered by the Contract will receive a 2-4% increase, based on their evaluation, on 2015 base wage rate, on their anniversary. A wage reopener for 2017 has been agreed upon under Article 2. 3. Under Article 17. Holidays: employees covered by the Contract will be eligible to receive two and one-half times the employee's regular hourly rate for hours actually worked on the holiday. 4. Under Article 18. Uniform Cleaning Allowance: employees covered by the Contract will be eligible to receive up to a maximum of $200 of required work shoes . FINANCIAL IMPACT The impact of the increase on wages at the 2014 average of 2.92 % is approximately $283, 110. Increases • will be effective on the employee 's anniversary date. The impact of the changes to Articles 1 7 and 18 are approximately $30,250 for a total approximate impact of $313,260 for 2016. LIST OF ATTACHMENTS EEA Collective Bargaining Agreement for 2016-2017. Note: Changes to the Managerial, Supervisory and Confidential employees (MSC), Directors and Part Time Employees pay plan will mirror those of the EEA. • • • • • RESOLUTION NO. SERIES OF 2015 A RESOLUTION AUTHORIZING THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE ENGLEWOOD EMPLOYEES ASSOCIATION AND THE CITY OF ENGLEWOOD FOR THE PERIOD OF JANUARY 1, 2016 THROUGH DECEMBER 31, 2017. WHEREAS, the City Council of the City of Englewood authorized a "Collective Bargaining Agreement" with the Englewood Employees Association for January 1, 2014 through December 31, 2015 with Resolution No. 64, Series of 2013; and WHEREAS, the City of Englewood and the Englewood Employees Association entered into negotiations in May, 2015 in accordance with the Englewood City Home Rule Charter and the contract provisions; and WHEREAS, the members of the Englewood Employees Association, duly ratified by a majority vote, the 2016-2017 collective Bargaining Agreement; and WHEREAS, the Contract is two years in duration; and WHEREAS, the sigillficant changes from the current Contract, are as follows: • Under Article 2. DURATION OF CONTRACT -employees covered by the Contract may reopen negotiations for Article 8. COMPENSATION -prior to May 15, 2016. • Under Article 8. COMPENSATION -employees covered by this Contract will receive a 2-4% increase, based on their evaluation, on 2015 base wage rate, on their anniversary. A wage reopener for 2017 has been agreed upon under Article 2. • Under Article 17. HOLIDAYS -employees covered by the Contract will be eligible to receive two and one-half times the employee's regular hourly rate for hours actually worked on the holiday. • Under Article 18. UNIFORM CLEANING ALLOWANCE -employees covered by the Contract will be eligible to receive up to a maximum of $200 of required work shoes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The City Council of the City of Englewood, Colorado hereby approves the Collective Bargaining Agreement between the Englewood Employees Association and the City of Englewood for the period of January 1, 2016 through December 31, 201 7, a copy of which is attached hereto as Exhibit A. 1 Section 2 . The Mayor and the City Clerk are hereby authorized to sign and attest this Collective Bargaining Agreement between the Englewood Employees Association and the City of • Englewood, Colorado, for the period of January 1, 2016 through December 31, 2017. ADOPTED AND APPROVED this 6th day of July, 2015. ATTEST: Randy P. Penn, Mayor Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __ , Series of 2015. Loucrishia A. Ellis, City Clerk 2 • • • •• • COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF ENGLEWOOD AND THE ./ ENGLEWOOD E11PLOYEES ASSOCIATION JANUARY 1, 2016 -DECEMBER 31, 2017 E x H I B I T A INDEX • PAGE ARTICLE 1 INTRODUCTION 1 ARTICLE2 DURATION OF CONTRACT 3 ARTICLE 3 RECOGNITION 4 ARTICLE4 EMPLOYEE RIGHTS 5 ARTICLE 5 HOURS OF WORK 6 ARTICLE 6 OVERTIME WORK 7 ARTICLE 7 ACTING PAY 8 ARTICLE 8 COMPENSATION 9 ARTICLE9 LONGEVITY COMPENSATION 10 ARTICLE 10 ANNUAL LEA VE 11 • ARTICLE 11 PERSONAL LEA VE 12 ARTICLE 12 SHORT TERM DISABILITY (STD) 13 ARTICLE 13 WORKERS' COMPENSATION 15 ARTICLE 14 MILITARY LEAVE 16 ARTICLE 15 FUNERAL LEA VE 17 ARTICLE 16 JURY DUTY AND WITNESS SERVICE 18 ARTICLE 17 HOLIDAYS 19 ARTICLE 18 UNIFORM CLEANING ALLOWANCE 20 ARTICLE 19 TUITION REIMBURSEMENT/DEGREE ACHIEVEMENT 21 RECOGNITION • • ARTICLE 20 LIFE INSURANCE 22 ARTICLE21 INSURANCE 23 ARTICLE 22 RETIREE HEALTH INSURANCE ASSISTANCE 24 ARTICLE23 PENSION/RETIREMENT PLANS 25 ARTICLE 24 LAYOFF 26 ARTICLE 25 LEA VE OF ABSENCE (WITHOUT PAY) 27 ARTICLE 26 GRIEVANCE PROCEDURE 28 ARTICLE 27 WRITTEN CORRECTIVE ACTION 30 ARTICLE28 DUES DEDUCTION 31 ARTICLE29 ASSOCIATION ACTIVITIES 32 ARTICLE 30 STANDBY PAY 33 ARTICLE 31 CALLBACK 34 • ARTICLE 32 LABOR MANAGEMENT COMMITTEE 35 ARTICLE 33 EXCLUSIVENESS OF CONTRACT 36 • 11 CONTRACT BETWEEN THE CITY OF ENGLEWOOD AND THE ENGLEWOOD EMPLOYEES ASSOCIATION ARTICLE 1. INTRODUCTION This contract entered into by the City of Englewood, Colorado, and the Englewood Employees Association has as its purpose the promotion of harmonious relations between the City of Englewood and its Employees, a fair and peaceful procedure for the resolution of differences; the establishment of rates of pay and hours of work, and other conditions of employment as set out in the City Charter. Except where limited by express provisions elsewhere in this contract, nothing in this contract shall be construed to restrict, limit or impair the rights, powers and authority of the City as granted to it under the laws of the State of Colorado and the City's Charter and Municipal Code. The rights, powers, and authority include, but are not limited to, the following: A. To determine the overall mission of the City as a unit of government. B. To maintain and improve the efficiency and effectiveness of City operations. C. To determine the services to be rendered, the operations to be performed, the technology to be utilized, or the matters to be budgeted. D. To determine the overall methods, processes, means, job classifications or personnel by which City operations are to be conducted. E. To direct, supervise, hire, promote, transfer, assign, schedule, retain or lay-off employees. F. To suspend, discipline, discharge, or demote for just cause, all full-time permanent classified employees. G. To relieve employees from duties because of lack of work or funds, or under conditions where the City determines continued work would be inefficient or nonproductive . H. To take whatever other actions may be necessary to carry out the wishes of the public not otherwise specified herein or limited by a collective bargaining contract. I. emergency. To take any and all actions to carry out the mission of the City in cases of • • • • • • J. Nothing contained herein shall preclude the City from conferring with its employees for purposes of developing policies to effectuate or implement any of the above enumerated rights. The City retains the right to change any past practice which is not in violation of this contract. In the event a past practice is sought to be changed by the City Manager or department directors, the Englewood Employees Association will be provided reasonable written notice of the intended change. The Englewood Employees Association retains the right to grieve any change in practice which is in violation of this contract. 2 ARTICLE 2. DURATION OF CONTRACT A. This contract will take effect on January 1, 2016, and shall continue in force to and including December 31, 2017, provided that either party may reopen negotiations for Article 8, Compensation, by giving written notice of intent to negotiate Article 8 (B) prior to May 15, 2016. B. This contract or any part of it may be terminated or renegotiated at any time by mutual consent of both parties. C. If any article or section of this contract should be held invalid by operation of law or any Court of competent jurisdiction, or if compliance with or enforcement of any article or section should be restrained by such Court, the remainder of this contract shall not be affected thereby and this contract shall remain in full force and effect, and the parties shall promptly meet and negotiate for the purpose of attempting to arrive at a mutually satisfactory replacement for such article or section. D. The parties agree and understand that provisions relating to employees covered by this contract shall in no way displace or modify present or future statutory case law of the State of Colorado. E. The parties acknowledge that during negotiations which resulted in this contract, • each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter appropriate for contract negotiations and that the understandings and agreements arrived at by the parties after this exercise of that right and opportunity are set forth • in the contract. • 3 • ARTICLE 3. RECOGNITION • • The City recognizes the Englewood Employees Association as the sole organization certified pursuant to the provisions of the Charter of the City of Englewood as the exclusive representative for the public employees within the following bargaining unit: Included: All full-time, classified employees of the City. Excluded: All supervisory, managerial, confidential, part-time, temporary, and contractual employees, and all employees hired through the use of Federal, State or other outside funding sources for special projects or programs, and all others who may be determined prior to or during the life of this contract as provided under the City Charter . 4 ARTICLE 4. EMPLOYEE RIGHTS A full-time classified employee who is not excluded per Article 3. (Recognition) of this contract shall have the right: A. To form, join, support or participate in, or to refrain from forming, joining, supporting, or participating in the employee organization or its lawful activities; and B. Bargain collectively through their certified employee representative. C. No employee shall be interfered with, restrained, coerced or discriminated against because of the exercise of these rights nor shall the right of an individual employee to discuss employment concerns with the City be infringed upon. 5 • • • • ARTICLE 5. HOURS OF WORK • • All departments, functions or activities shall observe office and working hours necessary for the efficient transaction of their respective services. A. All employees covered by this contract shall work at least forty ( 40) hours per week. The work week shall consist of five (5) eight-hour shifts, or other work schedules as determined by the department director per the "Modified Workweek Schedules" policy. All employees shall be scheduled to work a regular work schedule and each shift shall have a regular starting and quitting time. Should the work schedule be changed, affected employees will be notified 24 hours in advance except in the case of an emergency as determined by the department director. B. Employees shall be entitled to two (2) paid rest periods not to exceed fifteen (15) minutes or one (1) thirty (30) minute rest period for each shift worked. Rest periods shall be under the control of the supervisor or department director. C. When possible, employees who work beyond their regular quitting time into an overtime situation will be eligible for a fifteen (15) minute rest period before they begin the overtime work. When possible, additional rest periods will be granted under the control of the supervisor or department director similar to rest periods granted under subparagraph B. above. D. When necessary, employees shall be granted a fifteen (15) minute personal clean- up period prior to the end of each shift. The clean-up period shall be under the control of the supervisor or department director. E. All employees will be granted an unpaid lunch period during each shift. As a normal occurrence, this lunch break will commence between the beginning of the third hour and the beginning of the sixth hour of the shift. An employee and supervisor may agree to waive this time limit due to work related or personal issues. See City of Englewood Administrative Policy # 2, "Hours of Work/Overtime", and Policy #3, "Meal Breaks", for further clarification . 6 ARTICLE 6. OVERTIME WORK A. For all employees covered by this contract, except as specified below, duties performed over and above the assigned work schedule shall be considered overtime. B. FLSA non-exempt (hourly) employees shall be compensated for overtime work at the rate of one and one-half (1-1/2) times the normal pay rate or compensatory time off, computed at the rate of one and one-half ( 1-112) times. Because compensatory time is accrued at one and one-half (1-1/2) times, it shall not be considered as "hours worked" for purposes of overtime calculation. The City retains the right to assign overtime work to any employee qualified to perform the work. 7 • • • • ARTICLE7. ACTINGPAY • • All persons appointed to an acting position, at the sole discretion of the Director, will be compensated at the minimum rate of the acting position pay range or 5% above the employee's current rate of pay, whichever is greater. The employee must be in an acting capacity for thirty (30) consecutive calendar days before said employee becomes eligible for acting pay. Such pay will be retroactive to the first day the employee assumes the responsibility of the position. See City of Englewood Administrative Policy Manual, Policy #1, "Acting Pay" for discussion of acting pay for positions not covered by this contract. 8 ARTICLE 8. COMPENSATION The City's pay philosophy is to position the maximums of EEA pay grades at the median of the maximums of the market. A. RECLASSIFICATION OF POSITIONS If a job is reclassified to a grade higher than it occupied prior to the Salary Survey (as defined in the Compensation and Classification Plan document) the incumbent's pay will remain the same until his/her next Performance Evaluation. If however, the employee's pay at the time of reclassification is below the minimum of the new grade range, it will be brought to the minimum of the new grade range prior and in addition to any increase based upon the Performance Evaluation score as described below. B. WAGE INCREASES Beginning January 1, 2016 through December 31 , 2016, employees whose wages are below the maximum point of their grade range are eligible for a base pay building developmental increase, from 2% to a maximum of 4%, on their annual evaluation date. An employee's increase percent is based on the score received on his/her Performance Evaluation, not to exceed the maximum of the grade range. Rating Scale 1 % -2.99% evaluation score = 0% increase 3%-3.99% evaluation score= 2% -2.99% increase 4%-4:99% evaluation score= 3% -3.99% increase 5% evaluation score= 4% increase Employees who have progressed through the developmental zone and reached the maximum of their grade range will no longer be eligible for base pay building increases. They will, however, be eligible for a one-time, lump-sum, Merit Pay award. The Merit Pay award is based on the score received on the employee 's Performance Evaluation. Employees in the developmental zone whose evaluation scores would raise their pay above the maximum_ of the range , will be given base pay increases to the maximum of the grade range only. Any additional award will be non base building and awarded in the form of Merit Pay. Note: Regardless of the Total Score on the Performance Evaluation, no pay increase or Merit Pay award will be granted if an employee is on a Performance Improvement Plan in any area _ Once the conditions of the PIP have been met, the employee will receive the appropriate increase, retroactive to the PIP completion date _ C. A change in the evaluation date will result when: (1) The employee is on leave without pay. (See Article 27) Leave of Absence (Without Pay) (2) The employee terminates his/her employment and later is reemployed. The new evaluation date shall be determined by his/her new employment date. (3) The employee is promoted, demoted or transferred. 9 • • • • • • Fundamental changes to the above will be made only with prior consultation and review with association representatives. ARTICLE 9. LONGEVITY COMPENSATION Effective January 1, 1984, and thereafter, all new hires shall not be eligible for longevity compensation . 10 ARTICLE 10. ANNUAL LEA VE Employees covered by this contract shall earn annual leave each pay period as follows: Length of Hours per Hours per Earning Service Pay Period Year Limits 1. 0-4 Years 3.08 80 208 Hrs. (thru 48 mos.) 2. 5-9 Years 4.62 120 288 Hrs. ( 49 thru 108 mos.) 3. 10+ Years 6.15 160 368 Hrs. (109+ mos.) Accumulation of annual leave shall neither be authorized nor computed for any purpose after the maximum earning limit has been reached. Part time service is not included in the "length of service" calculation for annual leave eligibility. The schedule for use of annual leave shall be determined by the needs of the department. Annual leave shall be taken at the time convenient to and approved by the department director or supervisor. However, the City will make reasonable efforts to accommodate the request of an employee to use annual leave where a genuine emergency situation exists. Annual Leave Pay The rate of annual leave pay shall be the employee's regular straight time hourly rate of pay for the employee's regular job. Annual leave shall be allowed only to the total hourly amount accumulated up to and during the pay period in which the leave is taken. · Work During Annual Leave If, after the employee has begun his/her annual leave and the City requires the employee to work during the scheduled annual leave period, the employee will not be charged with vacation time for the number of hours worked. Annual Leave Pay Upon Separation When an employee terminates employment with the City, they will be compensated for unused annual leave earned as of the date of separation. Annual leave is not to be used to extend an employee's date of separation. 11 • • • • ARTICLE 11. PERSONAL LEA VE • • All employees covered by this contract shall be granted 48 hours of personal leave time with pay which an employee is entitled to use for the following purposes: A. Employee's own illness/injury B. Illness/injury of employee's family C . To attend to personal business For any employee who has not used the 48 hours of personal leave by the end of October of each calendar year, the unused hours will be converted to annual leave. Personal leave shall be scheduled and administered under the direction of the department director or supervisor. In the event of illness/injury in which personal leave is requested, shift work employees shall notify their supervisor at least one (1) hour prior to their scheduled reporting time. Personal leave shall be prorated for employees beginning and terminating employment with the City . 12 ARTICLE 12. SHORT TERM DISABILITY (STD) (Formerly Temporary Disability-Non Job-Related) Short term disability (STD) granted for non-service connected injury or illness of an employee with at least ninety (90) days of service with the City, whose disability prevents the employee from performing his/her duties. STD is paid at 100% of the employee's regular hourly rate. The City agrees to provide employees covered by this contract STD leave with pay for employees absent as a result of illness/injury as follows: 91 days-4 years (thru 48 mos.) 5-9 years (49 thru 108 mos.) 10+ years (109+ mos.) 34 7 working hours 520 working hours 693 working hours STD leave shall not be accumulative. January 1 of each year the City shall restore 100% of the number of hours used by an employee during the preceding year as follows: 91 days-4 years 5-9 years lO+years Utilization up to a maximum of 1 73 working hours up to a maximum of 260 working hours up to a maximum of 34 7 working hours A. Authorization for STD leave with pay shall only be granted after the first normal daily shift of disability. The elimination shift to access STD shall be taken and paid in the following order: personal leave, annual leave, compensatory time. If all accrued leaves have been exhausted, the elimination shift shall be taken as leave without pay. B. Authorization for STD shall only be granted for personal illness or injury, not service connected, including maternity related disability. See City of Englewood Administrative Policy #31, "Family and Medical Leave Act (FMLA)". Sick Leave Option All sick leave accrued by permanent employees prior to January 1, 1980 shall vest with the employee, and may be used in the following manner: A. After exhausting STD hours. B. By cashing in all accrued sick leave accumulated under the previous plan upon normal retirement from the City at the rate of one hour's pay for each two hours of accrued sick leave or one hour's pay for each four hours upon separation from the City. 13 • • • • • • C. By cashing in accrued sick leave, once each year at the conversion rate of four ( 4) hours sick leave for one (1) hour pay, not to exceed a conversion of more than 400 hours each year. Reporting of STD The employee or a member of the employee's household shall notify the employee's supervisor at least one hour prior to the employee's scheduled reporting time. No STD leave will be granted to an employee who fails to notify their supervisor prior to the beginning of the employee's work shift. Verification of Disability If absence from work is three (3) days or more , a medical release must be provided to the employee's supervisor, who will forward it to Human Resources for possible Family and Medical Leave qualification. Abuse of STD Abuse of STD occurs when an employee misrepresents the actual reason for requesting STD or when an employee uses STD leave for unauthorized purposes. An employee who makes a false claim for STD leave shall be subject to disciplinary action up to and including termination . 14 ARTICLE 13. WORKERS' COMPENSATION A. For any on-the-job injury which causes an employee to be absent from work as a result of such injury, the City shall pay to such employee his/her full wages from the first day of his/her absence from work up to and including the 90th calendar day of such absence, less whatever sums received by the employee as disability benefits under workers' compensation. The City requires any employee on workers' compensation to submit to an examination(s) by City-appointed physician(s) at the City's expense or under the provision of workers' compensation. If the injury or illness results in an absence of over 90 days, the employee may request to supplement the 66&2/3% wage benefit granted by the provisions of workers' compensation with personal leave, annual leave or sick leave (if applicable). Short term disability is available only for non work related illnesses or injuries, so cannot be used as a supplement to the workers' compensation benefit. B. All workers' compensation injuries shall be reported to the employee's supervisor within 24 hours of the injury or before the employee leaves his/her department of employment. 15 • • • • ARTICLE 14. MILITARY LEAVE • • The authority for this policy is derived from the provisions of the Unifonned Services Employment and Reemployment Rights Act of 1994 (USERRA) and Section 28-3-601 C.R.S. through Section 28-3-607 C.R.S. The City is obligated to grant military leave without loss of pay for absences not exceeding fifteen (15) days in any calendar year. Fifteen (15) days equates to fifteen 8-hour days, or 120 hrs. The City cannot require an employee to use annual leave for such purposes. The employee may, however, request use of vacation, compensatory time, or leave without pay to supplement absences exceeding those covered by the fifteen ( 15) day military leave allowance. Military leave of absence will result in no loss of any condition of employment that would have nonnally occurred if the employee had not been absent for such purposes. Employees are responsible for providing their department directors copies of all military orders that will result in a leave of absence for active military duty. Employees are also required to notify their supervisors at the earliest possible date upon learning of scheduled military duty. Employees who fail to return to work according to the provisions of USERRA and Section 28-3-601 C.R.S. through Section 28-3-607 C.R.S. are subject to disciplinary action up to and including tennination. Employees must remit to the City any pay received by the military for the period of time the employee is on paid military leave. This remittance shall occur immediately upon receipt of the military pay (in instances that the military pay is greater than the employee's City pay, the employee may elect to forego City paid military leave). The City will make a reasonable effort to adjust work schedules and assignments to accommodate employees fulfilling military obligations . 16 ARTICLE 15. FUNERAL LEAVE Full-time employees are eligible for up to forty (40) hours of funeral leave. Annual or personal leave may be requested if additional time off is necessary. Funeral leave applies to members of the employee's family. For purposes of this policy, "Employee 's Family" will mean the employee's spouse, or the children, grandchildren, parents, grandparents, brothers, and sisters of the employee or of the employee's spouse. 17 • • • • ARTICLE 16. JURY DUTY AND WITNESS SERVICE • • Leave will be granted to an employee called for jury duty or to appear as a witness in his/her official capacity in obedience to a subpoena or direction by legal authority. The employee will receive their regular salary for jury duty served. Any jury pay will be reimbursed to the City. The employee may retain any reimbursements for mileage and parking. Employees on jury duty or called as a witness in their official, City capacity will be expected to work as much of their regularly scheduled workday as their jury duty schedule or appearance in court permits. When an employee is subpoenaed as a witness in private litigation to testify, not in his/her official capacity but as an individual, accumulated leaves will be used to cover the time absent. All accumulated leaves must be exhausted before the time absent can be taken as leave without pay. Employees will not be paid overtime or earn compensatory time for time served as a juror or a witness. Overtime is computed on hours actually worked over forty (40) hours at the assigned job. An employee must return to work after being excused from jury duty if there are more than two (2) hours left in their regularly, scheduled workday . 18 ARTICLE 17. HOLIDAYS A. The following days shall be considered official holidays by the City and all employees covered by this contract shall be entitled to ninety-six (96) hours of holiday pay: 1. New Year's Day: January 1. 2. Martin Luther King Day: the third Monday in January. 3. President's Day: the third Monday in February. 4. Memorial Day: the last Monday in May. 5 Independence Day: July 4. 6 Labor Day: the first Monday in September. 7 Veteran's Day: November 11. 8. Thanksgiving Day: the fourth Thursday in November. 9 Fourth Friday of November following Thanksgiving Day. 10 Christmas Eve: December 24. 11. Christmas Day: December 25. 12. New Year's Eve Day: December 31. B. Any employee covered by this contract who does not perform duty scheduled on the working days or have approved paid leave immediately prior to and following a holiday shall not receive pay for the holiday. C. Employees required to work on an official City holiday will receive approved • holiday pay at two and one half times the employee's regular hourly rate for holiday hours actually worked up to 8 hours. Hours worked over 8 hours will be paid at the overtime rate (time • and one-half). For departments permitting other holiday compensation options, the procedures are as follows: i. Approved overtime pay (time and one-half) for number of hours actually worked on the holiday IN ADDITION TO up to 8 hours of holiday leave to bank and take at a later date: OR ii. Approved holiday pay at two and one-half times the employee's regular hourly rate for hours actually worked on the holiday. D. When one of the foregoing holidays falls on a Sunday, the following Monday shall be observed as the legal holiday. When any of the foregoing holidays fall on a Saturday, each employee shall be entitled to a day off for such holiday, which day off shall be scheduled as the City Manager determines, but no specific day shall be observed as a holiday for purpose of closing City offices and functions. See City of Englewood Administrative Policy #33, "Official Holidays", for further clarification. 19 • • ARTICLE 18. UNIFORM CLEANING ALLOWANCE • • If an employee is required to wear a uniform, the employee shall wear the uniform only as authorized by the department work rules. The City will provide uniforms, cleaning and replacements. The City will provide required work shoes up to a maximum of $200 per year with department director approval. All employees shall maintain a presentable appearance while on duty. The employee is responsible for any damage to the uniform by negligence or deliberate act. 20 ARTICLE 19. TUITION REIMBURSEMENT I DEGREE ACHIEVEMENT RECOGNITION • See City of Englewood Administrative Policy #29, "Tuition Reimbursement/Degree Achievement Recognition". 21 • • • ARTICLE 20. LIFE INSURANCE • • Term life insurance will be provided by the City for employees covered by this contract in the amount of one time his/her annual salary. Upon separation from employment, the employee may convert the life insurance per the life insurance plan conversion agreement in place at the time of his/her separation from employment. 22 ARTICLE 21. INSURANCE A MEDICAL The City will pay ninety percent (90%) of the premium cost for "employee only" coverage, eighty-five percent (85%) of the premium cost for "employee plus one" coverage and eighty percent (80%) of "family" coverage for the medical insura11ce plan designated as the basic City plan. Employees will pay 10%, 15% or 20% of the premium cost, depending on the level of coverage. If the City offers any optional medical insurance plan(s), the employee will pay the difference between the City's contribution described above and the premium cost of the optional plan chosen. B. DENTAL The City will pay ninety percent (90%) of the premium cost for "employee only" coverage, eighty-five percent (85%) of the premium cost for "employee plus one" coverage and eighty percent (80%) of the premium cost for "family" coverage for dental insurance. Employees will pay either ten percent (10%), fifteen percent (15%), or twenty percent (20%) of the premium cost for dental insurance, depending on the level of coverage. C Any dispute concerning the interpretation or application of benefits provided under the health or dental plans shall be subject to the plan appeal process. It is expressly • understood that this article is a non-grievable item under this contract. • • 23 • ARTICLE 22. RETIREE HEALTH INSURANCE ASSISTANCE • • Retirees will be guaranteed conversion privileges to the Health Insurance Conversion Plan available through the City. For those who retired prior to December 31, 1996, the City will pay $50 per month. For retirees after January 1, 1997, the City will pay $75 per month. For those who retire on or after January 1, 2010, the City will pay $100 per month. For purposes of this Article, "retiree" shall be defined as all employees who separate from the City at age 55 or older and have completed 15 years of continuous, permanent, full-time service (immediately preceding the date of separation). See City of Englewood Administrative Policy #66, "Retiree Health Assistance" . 24 ARTICLE 23. PENSION/RETIREMENT PLANS The pension plan description for employees covered by this contract is set forth in Title III, Chapter 4 of the Englewood Municipal Code. Additionally, the plan description for the Non- Emergency Employees Money Purchase Plan is available for inspection in the Department of Finance and Administrative Services. 25 • • • • ARTICLE 24. LAYOFF • • A. Whenever there is lack of work, lack of funds, or under conditions where it is determined that continued work would be inefficient or nonproductive, requiring reductions in the number of employees, the appointing authority shall designate the department and positions in which the layoff is to be made. In identifying individual employees to be laid off, the appointing authority shall consider the relative ability of all employees within the position classification, taking into account the employee 's documented performance history and then seniority with the City. B. Employees laid off shall be put on a recall list for one year following their layoff. Employees recalled from layoff into the same job classification shall be recalled in inverse order of layoff. If they are recalled into a different position, those recalled must have the demonstrated ability and qualifications to perform the available work as determined by the City. No new employees shall be hired into positions covered by this contract until all employees on layoff status desiring to return to work have been recalled. C. Employees identified for layoff shall have the right to displace an employee in any position classification which the employee formerly held in the department, taking into account both the employees' documented performance history, demonstrated ability and then seniority with the City. The employee ultimately displaced shall then be the person laid off unless that employee in turn has effective displacing rights under the provisions of this article . 26 ARTICLE 25. LEA VE OF ABSENCE (WITHOUT PAY) After twelve months of continuous service and upon approval of the department director, in concurrence with the Human Resources Director, employees may be granted an unpaid leave of absence of up to one year for compelling personal reasons not related to Family and Medical Leave reasons. All accrued, paid leave must be exhausted before the beginning of the unpaid leave of absence . Employees on such leave do not accrue personal leave, annual leave or longevity pay. Employees on unpaid leave of absence are not eligible for holiday, jury, military, funeral or administrative leave. When an employee is on an unpaid leave of absence, he/she will remain in the City health and dental insurance plans, provided the full premium is paid by the employee. The employee may retain the benefit accrual rate they were eligible for at the beginning of the unpaid leave, provided the employee returns to work with the City on the agreed upon date. Upon return, the employee's hire date will be adjusted if the leave has exceeded thirty (30) calendar days. An employee who engages in other employment, including self-employment, while on official leave of absence, will be terminated effective as of the last day worked, unless prior written approval has been obtained from the Human Resources Department. Employees on an approved leave of absence, who fail to report for work by the first day after the expiration date of the leave of absence or a properly approved extension, will be terminated from their employment with the City as of the last day actually worked. 27 • • • • ARTICLE 26. GRIEVANCE PROCEDURE • • A grievance is defined as a claim or dispute by an employee covered by the terms of this contract concerning an alleged violation of a specific provision of this contract. The employee shall be required to follow the procedure as set out below: A general grievance is defined as a grievance that concerns a group of employees or the bargaining unit in general. A general grievance can only be filed by the Association within the time frame specified in Step 1, and the initial review will occur by the department director at Step 2 below. A. "Work Day" means calendar days exclusive of Saturdays, Sundays, and City recognized holidays. Step 1. If the employee is unable to settle the grievance or dispute orally and informally through his/her immediate supervisor within five (5) working days of the date of the occurrence of the grievance, or the employee's knowledge of it, the employee may, within the succeeding five (5) work days, file a written grievance with his/her supervisor. The supervisor shall attempt to adjust the matter and shall respond in writing to the employee within five (5) work days. Step 2 . If the answer is not satisfactory, the matter shall be presented in writing by the employee to the department director within five (5) work days following receipt of the supervisor's response. The department director shall respond in writing to the employee within five (5) work days. Step 3. If the grievance still remains unadjusted, it shall be presented by the employee to the City Manager in writing within five (5) work days following receipt of the response of the department director. The City Manager or his/her designated hearing officer shall have a meeting with the grievant to review the grievance and all relevant information. Within ten (10) work days of that meeting, the City Manager or his/her designated hearing officer will issue a written decision. Step 4. 1. If the grievance is still unresolved, the Association within fourteen (14) calendar days after the reply of the City Manager or his/her designated hearing officer, may by written notice request the matter be submitted to arbitration. The parties will attempt to choose a mutually agreeable arbitrator. If within five (5) days of the request for arbitration the Association and the City cannot mutually agree on an impartial arbitrator, a request will be filed with the American Arbitration Association for a panel of seven (7) arbitrators to be sent to the parties. The arbitrator shall be selected by a method of alternative striking of names from the panel, with the first strike determined by a coin flip. The final name left on the panel shall be the 28 arbitrator. The arbitrator shall be requested to issue a decision within thirty (30) days after • conclusion of testimony and argument. 2. Each party shall be responsible for compensation to its own representatives and witnesses. The fees of the arbitrator shall be borne equally by the Association and the City. 3. Authority of Arbitrator The arbitrator shall have no power to add to or subtract from or change the terms of this contract. The written decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall limit his/her decision strictly to the grievance submitted which has been properly processed through the grievance procedure outlined. 4. Failure by an employee or the Association to comply with any time limitation shall constitute a settlement of the grievance. Should the employer not respond within the prescribed time, the grievance will automatically proceed to the next step. At the employee's option, the employer may be allowed additional time to respond. Processing Grievance During Working Hours Grievances may be investigated and processed by the employee or designated employee representative during working hours, within reasonable time limits, without loss of pay, provided notice is given and the workload permits. 29 • • • ARTICLE 27. WRITTEN CORRECTIVE ACTION • • Whenever more serious grounds for corrective action exist (i.e., more serious than those deemed by the supervisor to warrant oral corrective action) the supervisor should issue a written corrective action. The written corrective action will be addressed to the employee and will include the following information: • The violation • The specific behavior • The dates of the behavior • The warning that continuance of the specific behavior will result in disciplinary action, and • An offer of assistance in correcting the behavior. Both the employee and supervisor must sign the document (if necessary, the supervisor will note that the employee refuses to sign the document). A copy of the written corrective action will be forwarded to Human Resources to be included in the employee's official personnel file. The employee will have the opportunity to submit written comments in response to the written corrective action to be included in their file. This Article shall not be grievable under this contract, nor shall it apply to probationary employees . 30 ARTICLE 28. DUES DEDUCTION A. The City agrees to deduct the Englewood Employees Association dues each pay period from the pay of those employees who individually request in writing that such deductions be made, subject to the garnishment laws of the State of Colorado. The amounts to be deducted shall be certified to Human Resources by the Treasurer of the Association, and the aggregate deductions of all employees shall be remitted together with an itemized statement to the Treasurer by the 15th of the succeeding month, after such deductions are made . The authorization shall be revocable during the term of the contract, upon written notice by the employee to Human Resources. B. If no wages are paid to an employee authorizing such deductions in any given pay period, deduction for that pay period(s) will be made from any wages which may be paid to him/her in the succeeding pay period(s). It is expressly understood that the City assumes no liability and shall not be liable for the collection or payment to the Englewood Employees Association of any dues during any time that an employee is not actually working for the· City and actually on the payroll of the City. In the event of error on the check-off list, the City will not be responsible to make adjustments, until notified by the Treasurer of the Englewood Employees Association. C. The Englewood Employees Association shall indemnify and hold the City harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provision of this Article. • D. Changes in the dues amount to be deducted shall be limited to two (2) changes • each year, providing a thirty (30) day written notice is provided to Human Resources. E. Should the change in the deduction method require a computer programming change, the Englewood Employees Association shall be responsible for the cost of such change or changes, at $30 per hour with a four (4) hour maximum. Payment from the Englewood Employees Association shall be made to the City Finance and Administrative Services Director within ten (10) days of receipt of billing. 31 • • ARTICLE 29. ASSOCIATION ACTIVITIES • • The City agrees that during working hours on the City premises and without loss of pay, Englewood Employees Association members may be allowed to: • attend two (2) EEA meetings annually. The City, however, retains the right to maintain appropriate staffing levels as determined by the department director and will not be required to pay overtime or compensatory time necessitated by attendance at the meeting. Members may be called back from such meetings to address emergencies. Other membership meetings may be called to address issues of general interest. If these additional meetings are held during employees' work shifts, the City retains the right to either approve or disapprove attendance on City time (i.e., during times other than employees' lunch and break periods). Notice of such meetings, specifying whether it is biannual or general interest will be provided to directors, managers and supervisors two weeks in advance, unless it is mutually agreed to waive this provision; • post EEA notices on City designated bulletin boards; • solicit EEA memberships during employee's non-work time. Additionally, the Association may call monthly meetings of its board, to be held during the board members' lunch periods. One (1) week's notice will be given to supervisors if the meetings are expected to exceed the lunch periods . Board members may also be allowed to represent employees on grievances. They will be allowed to represent employees at labor management committee meetings and negotiations. During negotiations, EEA negotiation team members may meet during work hours to discuss issues with appropriate notice given to directors, managers and supervisors. The Association team shall not exceed eight (8) members . 32 ARTICLE 30. STANDBY PAY Standby pay is defined as compensation for employees covered by this contract who must be immediately available to respond while off duty. All employees covered by this contract and assigned standby duty shall be compensated at a rate equal to eight (8) hours at his/her regular rate of pay for one week of standby duty. Standby pay shall be prorated for standby duty of less than one week. (Example: an employee assigned standby duty for one day will be compensated at a rate equal to 8 hours I 7 = 1.14 hours). Standby pay shall not be substituted with compensatory time. 33 • • • • ARTICLE 31. CALL BACK • • Any time an employee on off-duty status (including stand-by duty) is called back to work he/she shall be credited with a minimum of two (2) hours pay at the rate of one and one-half (1 112) times his/her regular hourly rate. With the approval of the department director and subject to departmental guidelines, the employee may choose to substitute compensatory time for call back pay . 34 ARTICLE 32. LABOR MANAGEMENT COMMITTEE A labor management committee consisting of four (4) members appointed by the Association and four (4) members appointed by the City shall meet on a quarterly basis. The committee will only deal with group issues that are not dealt with through other existing committees or grievance procedures. The Association will send its agenda items to the Human Resources Director at least one (1) week prior to the date of the quarterly meeting. City policy changes will be presented at the quarterly labor management committee meetings. Emergency policy changes will be immediately forwarded to the Association for distribution. 35 • • • ! . • ARTICLE 33. EXCLUSIVENESS OF CONTRACT • • The City and the Association agree that the terms and provisions herein contained constitute the entire contract between the parties. The City and the Association agree that all negotiable items have been discussed during the negotiations leading to this contract and, therefore, agree that negotiations will not be reopened on any item during the life of this contract, except by mutual agreement of the parties. IN WITNESS THEREOF, the parties have caused this contract to be signed by their respective representatives, and their signatures placed thereon, on this day of July, 2015 at Englewood, Colorado. ENGLEWOOD EMPLOYEES A§; .. _ LL --.... CITY OF ENGLEWOOD -- Susan Quirk, President Mayor, Randy Penn ATTEST: cfohilYLlljfill, Vice President City Clerk, Loucrishia A. Ellis City Manager, Eric Keck 36 • • • COUNCIL COMMUNICATION Date: Agenda Item: Subject: July 6, 2015 11 c iii Tennis and Basketball Court Overlay Initiated By: Staff Source: Parks & Recreation Dave Lee, Open Space Manager COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Vision: To promote and ensure a high quality of life, economic vitality and a uniquely desirable community identity through the delivery of reliable, affordable and flexible services and by proactively collaborating with our citizens and businesses to develop an environment that fosters safety and opportunity. Council has previously approved contracts for the repair of tennis and basketball courts at all park locations. RECOMMENDED ACTION Staff recommends that Council award, by motion, a contract to All Seasons Tennis Courts, the low bidder, for sealing and overlay of Romans Park tennis courts and the basketball courts at Cushing, Jason, Centennial, Romans and Bates-Logan Parks in the amount of $49,222 . BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED All six of the above mentioned courts are in need of resurfacing and repair due to cracking and peeling of the surface. A maintenance schedule is compiled on an annual bas i s of courts needing repair and resurfacing. Typically, the courts are scheduled every other year for repair and resurfacing. Bid proposals were solicited for the repair of all tennis and basketball courts in the parks. All bids came in higher than the budgeted amount for the repair of the courts. In light of this information, the Belleview tennis courts were omitted because they were in the best shape and needed the least amount of repair. Bid documents specifically state the option of selecting a partial or complete bid shall be at the discretion of the City of Englewood. All Seasons Tennis Courts is the low bidder based on the partial bid. FINANCIAL IMPACT All Seasons Tennis Courts is the low bidder for the resurfacing project with a bid of $49,222.00. Funding for the court resurfacing is budgeted in the 2015 Open Space Fund . LIST OF ATTACHMENTS Barton Memo Bid Specifications Bid Tabulation Sheet Contract for Services 1.ou Ellis Leigh Ann Hoffhines Am: .t: To: Monday, July 06, 2015 2:13 PM #City Council Cc: Subject: Attachments: Jerrell Black; Dave Lee; Lou Ellis ; Stephanie Carlile; Sharon Washington Updated Council Communication -Tennis & Basketball Court Overlay (11 c iii) 11 c iii -tennis court overlay -UPDATED.pdf Mayor Penn and Members of City Council -an incorrect version of the Council Communication for 11 c iii (Tennis & Basketball Court Overlay) went out in the packet for this evening's City Council meeting. A copy of the updated Council Communication is attached for your reference and hard copies will also be available this evening. The corrected version has also been uploaded to the FTP site, the OwnCloud site, and the City's website. The updated version contains more detailed background information in the "Background, Analysis, and Alternatives Identified" section. Ou r apologies for the inconvenience. Le igh Ann From: Leigh Ann Hoffhines At: Monday, July 06, 2015 8:43 AM ""lllf: #City Council Subject: New Link -7-6-2015 Council Materials uploaded The materials have now been uploaded to the FTP site. For those of you who have had trouble accessing the link I sent late Thursday, please try the link below. The materials can be accessed via this link: ftp://CityCouncil:!3ngl3wOOd!@ftp .englewoodgov.org Please let me know if you have any problems. Thanks, Leigh Ann From: Leigh Ann Hoffhines Sent: Thursday, July 02, 2015 7:13 PM To: #City Council Subject: 7-6-2015 Council Materials uploaded Good evening -The materials for Monday's Study Session and regular meeting have been uploaded, along with this week's Council Request Update and Council Newsletter. We have lost access to the FTP server, so had to come up with a workaround for this week's Council .terials: https://cloud.englewoodgov.org/index.php/s/zxoAluQGNfTstqn 1 If you ~ave any problems at all accessing the files, please let me know . The City offices will be closed tomorrow in -observance of Independence Day , but I will be checking email occasionally so can try to troub leshoot any problems you have . • e a fun (and safe) 4 th of July . Th anks, Lei gh Ann Leigh Ann Hoffhines Communications Coordinator City of Englewood 1000 Englewood Parkway Englewood, CO 80110 303-762-2316 lhoffhines@englewoodgov.org www .englewoodgov.org I Facebook City of Englewood's Mission: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community identity . • • 2 ' COUNCIL COMMUNICATION • Date: Agenda Item: 11 c iii Subject: July 6, 2015 asketball Court Overlay Initiated By: Staff Source: Department of Parks and Recreation COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Vision : To promote and ensure a high quality of life, e nomic vitality and a uniquely desirable community identity through the delivery of reliable, affordable a flexible services and by proactively collaborating with our citizens and businesses to develop an environ ent that fosters safety and opportunity. Council has previously approved contracts for t e repair of tennis and basketball courts at all park locations. RECOMMENDED ACTION Staff recommends that Council award, by otion, a contract to All Seasons Tennis Courts, the low bidder, for sealing and overlay of Romans Park tenn · courts and the basketball courts at Cushing, Jason , Centennial, Romans, and Bates-Logan Parks in the aunt of $49 ,222 . • BACKGROUND, ANALYSIS, AND TERNATIVES IDENTIFIED All six of the above mentioned co ts are in need of resurfacing and repair due to cracking and peeling of the surface . A maintenance schedule s compiled on an annual basis of courts needing repair and resurfacing . Typically, the courts are schedul d every other year for repair and resurfacing. Bid proposals were received from a total of three vendors . FINANCIAL IMPACT All Seasons Tennis Courts is the low bidder for the resurfacing project with a bid of $49,222 .00. Funding for the court resurfacing is budgeted in the 2015 Open Space Fund. UST OF ATTACHMENTS Barton Memo Bid Specifications Bid Tabulation Sheet Contract for Services • • • • Memorandum To: Dave Lee, Manager of Open Space From: Jerry Barton, Englewood Parks Department Supervisor Subject: Basketball and Tennis Court Overlay Project Date: June 6, 2015 After reviewing the bid sheets from the three companies that submitted bids for the tennis court and basketball court overlay project, the low bid is from All Seasons Tennis Courts . It is my recommendation that we spend the $49,222.00 to have the tennis court at Romans Park and the basketball courts at Cushing, Jason, Centennial, Bates- Logan and Romans Parks done by All Seasons Tennis Courts . • • • {' CITY 0 F ENGLEWOOD PURCHASXNG DIVISION INVITATION TO BID REQUEST NO. ITB-15-006 DATE: March 27, 2015 Tennis and Basketball Courts Overlay Project The City of Englewood will receive sealed bids for supplying "Tennis and Basketball Courts Overlay Project" as per specifications no later than Thursday, April 9, 2015 prevailing time, 2:00 P.M. MDT. Bids will be received at the Englewood Civic Center 3rn Floor Central Cashiering Attention: Procurement Division 1000 Englewood Parkway, Englewood, CO 80110-2373 . Bids will be publicly opened and read aloud at 2:00 P.M. in the Public Works Conference Room located on the 3rd floor of the Englewood Civic Center. Bidding firms are asked to mark envelope "Tennis and Basketball Courts Overlay Project" in lower left hand comer with the Bid #ITB-15-006 shown on the front of the envelope in which the bid is submitted. The City of Englewood assumes no responsibility for unmarked envelopes being considered for award. If City offices are closed due to inclement weather, an amendment will be issued with a new date, time and address of the bid opening. At time, date, and place above, bids will be publicly opened and read out loud . Late bids will not be accepted under any circumstance, and any bid so received shall be returned to the bidding firm unopened. In addition, telegraphic and/or bids sent by electronic devices are not acceptable and will be rejected upon receipt. Bidding firms will be expected to allow adequate time for delivery of their bid either by air freight, postal service, or other means. Bidding firms are invited to, but not required to attend the bid opening. The City of Englewood has contracted with BidNet that utilizes a central bid notification system created for the City of Englewood. This system allows vendors to register online and receive notification of new bids, amendme11ts and awards. If you do not have internet access, please call the BidNet support group at (800) 677-1997 extension #214. Vendors with internet access should review the registration options at the following website: http://www. RockyMou ntainBidSystem.com The City of Englewood cannot guarantee accurate Information of plans and specifications obtained from sources other than the Rocky Mountain E-Purchasing System (RMEPS). Any questions or darifications concerning this bid shall be submitted in writing by e-mail to astutz@englewoodgov.org at the City of Englewood, Procurement Division, 1000 Englewood Parkway, Englewood, CO 80110. The bid title and number should be referenced on all correspondence. All questions must be received no later than 10:00 A.M. MDT Thursday, April 2, 2015. All responses to questions/clarifications will be listed on the Rocky Mountain E-Purchasing Site as listed above in the form of an addendum no later than Monday, April 6, 2015. The City will not be bound nor responsible for any explanations or interpretations other than those given in writing as set forth in this invitation for bid. No oral interpretations shall be binding on the City. All material submitted in connection with this bid becomes the property of the City of Englewood. Any and all bids received by the City shall become public record and shall be open to public inspection after the award of a contract, except to the extent the bidding entity designates trade secrets or other proprietary data ta be confidential. The successful bidding entity agrees to comply with all applicable Federal, State, County and City laws, ordinances, rules and regulations that in any manner affect the items covered herein and agrees to secure all necessary licenses and permits in connection with this Invitation and any goods or services to be provided . Where bidding entities are required to enter City of Englewood property to deliver materials or perform work or services as a result of an award, the entity will assume the obligation and expense of obtaining all necessary licenses, permits and insurance . The bidding entity shall be required to have property, liability, and workers compensation insurance with minimum limits of $1,000,000 .00 and to provide the City with copies of the certificate of insurance. The successful bidding entity will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin and will comply with the Americans with Disabilities Act . By submission of the bid, the bidding firm certifies that the bid has been developed independently and submitted without coordination with any other bidding entity. The City of Englewood shall have the right to reject any or all bids, and to waive any informalities or irregularities therein and request new bids when required. In addition, the City reserves the right to accept the bid deemed most advantageous to the best interest of the City. Any award made in response to this Invitation to Bid will be made to that responsible bidding entity whose offer will technically be most advantageous to the City- price, delivery, estimated cost of transportation. and other factors considered. The option of selecting a partial or complete bid shall be at the discretion of the City of Englewood. Jf this project is for a public works project or public project, as defined in Section 8-49- 102(2} C.R.S . the contractor shall comply with 8-17-101 C.R.S. which requires the contractor to use at least eighty percent (80%) Colorado labor for any public works project financed in a whole or in part by State, counties, school districts, or municipal monies. BIDDERS MUST SUBMIT PROPOSALS ON THE ATTACHED BID PROPOSAL FORM AND INCLUDE ONE (1) COPY MARKED (COPY) 2 • • • • • • Alicia Stutz, CPPB Procurement Specialist City of Englewood, CO 3 • • • GENERAL INFORMATION ITB-15-006 Tennis and Basketball Courts Overlay Project The City of Englewood's objective is to hire a qualified and competent Contractor to provide all labor, materials and equipment necessary to fill and level cracks and apply resurface material to two (2) Tennis Courts and five (5) Basketball Courts per specifications at the following Englewood Parks Locations: 1. Cushing Park (700 W . Dartmouth Ave .) 2. Centennial Park (4630 S. Decatur St.) 3. Jason Park (4299 S. Jason St.) 4. Bates/Logan Park (2938 S. Logan St.) 5. Romans Park ( 1700 E. Floyd Ave .) 6. Belleview Park (5001 S. Inca St.) Project Schedule: Bid Package Available: Friday, March 27, 2015 Questions Due: 10:00 A.M. MDT Thursday, April 2, 2015 Bids Due: 2:00 P.M. MDT Thursday, April 9, 2015 Job Start Date: After May 15, 2015 Job Completion Date : By June 15, 2015 The Owner of this project is the City of Englewood, 1000 Englewood Parkway, Englewood, CO 80110 . The Contractor is responsible for obtaining all required permits prior to commencement of any work on the project. Contractor's use of Premises: The contractor shall limit their work to between the hours of 7am and Spm., Monday through Friday except City holidays. Any other times of work shall be by approval of the engineer. The contractor and their subcontractors will be allowed on site only during the established working periods. There is a 5% bid bond required for this project. Each Bid shall be accompanied by an appropriate guarantee in the form of a Bid Bond, Certified Check or Cashier's Check made payable to the City of Englewood in an amount of not less than 5% of the bid amount. The awarded Contractor will be required to have ready and furnish a "Performance, Payment and Maintenance Bond" in the amount of 100% (copy attached) executed by a surety company acceptable to the City of Englewood within 10 days of Notice of Award . 4 Sample Contract: a sample contract, which the City of Englewood intends to use with the successful contractor is attached to this ITB and identified as "Sample Contract". Exceptions to the contract should be identified and submitted with the contractor's proposal. Proposed exceptions must not conflict with or attempt to preempt mandatory requirements. The Contractor will be required to have a City of Englewood License and pay fees based on the license type. All bids to include 3%% Sales and Use Tax, and a 11.% Arapahoe County Open Space Tax, on materials incorporated into the project Liquidated Damages: There are no liquidated damages for this project. Statement of Qualifications: Included in the bid documents is a Statement of Qualifications form that must be completed and submitted with bid proposals . Insurance -See "Insurance" document (attached) for required insurance which must be kept in effect during the performance of this work. Certificates must be provided to the City prior to undertaking any work . All work performed under this solicitation will be performed in a manner that will protect the public and workers during the construction and comply with all applicable laws and regulations. The Contractor shall be solely, and completely responsible for the conditions at, and adjacent to, the job site, including safety of all persons and property, during the performance of the work. This requirement shall apply continuously and shall not be limited to normal working hours. The duty of the City to conduct construction review of the Contractor's performance and is not intended to include review of the adequacy of the Contractor's safety measures in, on, or near the construction site. The Contractor shall guarantee that work and associated incidentals shall remain in good order and repair for a period of one (1) year from all causes arising from defective workmanship and materials, and to make all repa irs arising from said causes during such period without further compensation. The determination of the necessity for the repair or replacement of said project, and associated incidentals or any portion thereof, shall rest entirely with the Director of Parks & Recreation, whose decision upon the matter shall be final and obligatory upon the Contractor. Miscellaneous site use items include, but not limited to: maintaining pedestrian and vehicular access to and around existing facilities, not reasonably encumbering site with equipment and materials, assuming full responsibility for protection and safekeeping of products stored on the premises, obtaining and paying for use of additional storage or work areas needed for operation, patching any damaged existing paving on adjacent properties ,and keeping roads and other areas clean of dirt and other debris. The contractor will store products in accordance with manufacturer's instructions, seals and labels intact and legible. Store products subject to damage by the elements in weather-tight enclosures, maintain temperature and humidity within ranges required by manufacturer's instructions, storage of hazardous materials and wastes shall be in accordance with local, state and federal fire codes and regulations , note requirements on Materials Safety Data Sheets (MSDS), store fabricated products above ground, position on blocking or skids; prevent soiling or staining, cover products subject to deterioration with impervious sheet coverings, provide adequate ventilation to avoid condensation, and store loose granular materials in well-drained areas on solid surfaces • • • • • • and prevent mixing with foreign matter. Do not store materials from other products on sites unless specifically approved by the project inspector. All disposal of debris resulting from the Contract Work, unless specifically allocated to another scope of work, shall be the responsibility of the Contractor. This includes scheduling, costs and interference in the use of trash collecting, containers, trucks, etc. The contractor is responsible for awareness of, understanding of, and compliance with all local, state and federal regulatlons regarding the disposal of any hazardous and non- hazardous wastes. The disposal of all waste material such as demolition debris, broken concrete, pavement, trees, roots, rocks, pipe and excessive earth material shall be the responsibility of the Contractor. The contractor shall supply a dumpster or dump truck to haul away all trash and debris. The work site must be kept neat and orderly while the work is done. The Contractor shall not store debris on site nor use any dumpster except his own. The contractor shall provide barricades, safety guards, temporary fencing, signage andlor other methods to secure trenches, open excavations, and other unsafe conditions resulting from this construction. Contractor shall adhere to all safety regulations. No reimbursement. will be made by the City of Englewood for any costs incurred prior to a formal "Notice to Proceed" or purchase order being issued. The Contractor shall commence work under the contract on or before the 10111 day following the "Notice to Proceed" unless such time for beginning the work shall be changed by the City of Englewood's Project Manager for this Project in the "Notice to Proceed." The successful bidder upon Notice of Award will execute the contract and furnish required insurance certificates to the City of Englewood. The Contractor shall be responsible for any sub-contractor brought in by the Contractor and insure all sub-contractors comply with all insurance & licensing requirements. All work shall be made in accordance with good commercial practice and shall be adhered to by the successful Contractor{s), except in such cases where the delivery will be delayed due to acts of God, strikes, or other causes beyond the control of the Contractor. In these cases, the Contractor shall notify the City of the delays in advance of the delivery date so that a revised delivery schedule can be negotiated. Should anything be omitted from the Contract Documents which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the Contractor shall secure written instructions from the Owner before proceeding with the construction affected by such omissions or discrepancies. The Contractor shall furnish all materials, labor, equipment and perform all operations required to complete the work in accordance with the intent of the Contract, Drawings and Specifications. A listing should be provided of all sub-contractors and additlonal qualification information should be provided as to the experience of the firm that will remove existing and construct the Recreation Center HVAC Replacement. Identify the contact person and supervisory personnel who will work on the project. Resumes of each person should be provided with emphasis on their experience with similar work. 6 City of Englewood Tennis & Basketball Courts Overlay Bid for 2015 Specifications Standards: 1. Courts to be cleaned using a high pressure washer. 2. Cracks are to be cleaned of all foreign debris and vegetation. The cracks are then to be filled with using Guardian crack repair system or equivalent and ground flush when dry. 3. It will be required that an acrylic binder mixed with sand and mortar be used for cracks and edges. 4. Courts are then to be leveled with an approved leveling mixture. Then one coat of an acrylic surface product that provides a long wearing base. 5. After which two coats of acrylic resurface material. 6. The tennis courts will confirm to USTC and TEA court standards. 7. All work will be completed within thirty days of receiving the contract (Work may not begin until after the 15th of May and be completed by the 15th of June) Painting: 1. The courts are to be painted as follows. The basketball courts are green with white 2 1/4"1lnes. 2. The tennis courts at Romans are a blue playing field with green side lines with white 2" play lines. These courts wlll have 10 and under lines which are 1 3/4"added along with the regulation lines 3. Belleview tennis court Is red playing field with green sides with white 2" play lines. These courts will have 10 and under lines which are a light blue 1 3/4"" wide llneu. 4. Application temperature must be 50 degrees or warmer and no immediate chance of rain fall. 5. All basketball center court lines will leave a seven foot gap in the center so that we can put in the city logo after work has been completed. 1. Cushing Park (700 W. Dartmouth) basketball court-215 linear feet 2. Centennial Park (4630 S. Decatur) basketball court-136 linear feet 3. Jason Park (4299 S. Jason St.) basketball court -233 linear feet 4. Bates Logan Park (2938 S. Logan St.) basketball court -270 linear feet 5. Romans Park (1700 E. Floyd Ave.) basketball court -250 linear feet 7 • • • • • • 6. Romans Park (1700 E. Floyd Ave.) tennis courts -822 linear feet 7. Belleview Park (5001 S. Inca) tennis courts -695 linear feet Below are sample photos of the condition that the courts are in at this time. Cushing Park basketball court 8 • Centennial Park basketball court • • 9 • Belleview Park tennis court • Jason Park basketball court • 10 • • Romans Park basketball court • • Romans Park tennis court • • 12 • • Bates Logan Park basketball court • • • • City of Englewood Bid Tabulation Sheet Bid Opening: Thursday, April 9, 2015 2:00 PM MDT ITEM: ITB-15-006 Tennis and Basketball Courts Overlay Project Apparent Low Bidder Hellas Construction, Inc. Coatings, Inc. 5903 Lamar All Seasons Tennis Courts Exceptions/Comments: 12710 Research Blvd., Ste St., Arvada CO 80003 I 303-40 Pinecone St., Golden, There were no Addenda Item # and Description #240, Austin, TX 78759 I 423-4303 I Richard E. Miller CO 80401 I 303-355-4582 I for this project 512-250-2910 I Tommy Jim Mease -Owner Mrnn11n<>I -VP 1. -Cushing Park Basketball Court/ 215 LF $ 6,000.00 $ 7,500.00 $ 4,975.00 2. -Centennial Park Basketball Court / 136 LF $ 5,000.00 $ 5,920.00 $ 4,482.00 3. -Jason Park Basketball Court/ 233 LF $ 6,000 .00 $ 7,860 .00 $ 5,087 .00 4. -Bates/Logan Park Basketball Court I 270 LF $ 6,000.00 $ 8,600.00 $ 4,986.00 5. -Romans Park Basketball Court I 250 LF $ 6,000.00 $ 8,200.00 $ 5,012.00 6. -Romans Park Tennis Courts/ 822 LF $ 22,700.00 $ 36,540.00 $ 24,680.00 **7. -Belleview Park Tennis **Revised Bid Tabulation. Courts I 695 LF Parks has removed this $ -$ -$ -from the project t:i1d I otal : $ 51,700.00 $ 74,620.00 $ 49,222 .00 • C:\Users\lvoncolditz\AppData\Local\Micr.indows\Temporary Internet Fi les\Content.Outlook\IL52W4KZ\ITB-1 5-006 Tennis BBall C. Tab .x lsx Jun.02.2015 07:44 PM All Seasons Tennis courts 3033996S03 PAGE. 2/ 5 • • • City of Englewood 1000 Englewood Parkway Englewood, C080110 (303) 702-2412 CONTRACT POR 8BRVICB8 UNDER $tD,OOO AOFU!EMIENT NUMIER 12·122 THIS CONTRACT made and entered Into on , 2015_ by and between All Seasons Tennis Courta701 Pine Cone St.,Goldon. Co.80401 hereinafter Name Addreaa City SIZlp called the CONTRACTOR and theCITY OF ENGLEWOOD, hereinafter called the CITY . WITNESSETH: The parties do hereby contract and agree as follows: 1. The CONTRACTOR shall furnish the CITY for a total contract price of: Forty-nine thousand two hundred twenty-two dollars and .00 Dollars ($41,222.00 . the following services: rt!uf1c1 b111sttb1H 9nd tennte court! At the location of:Cushlng. Ceptennja!. Bate1=Loaan,Jason and Romans Partss CW 8DDllCablt) 2. The term of this contract eh all begin on 2015_ with work to be completed on or before September 30 , 2015_. 3. The Contractor shall not commence work under this Contract unUI the Insurance required under Paragraph 21 of the Tanna and Condltlonthas been acqulredand satisfactory proof of such lnaurancehea been submitted to the City. 4. The servlcea shall be supervl88d by; or the project shall be Inspected by the Project Manager for the City, or his or her authorized representativ~. 5. Terms of Payment The City agrees to pay the Contractor for the performance of all the work required under this contract, and the Contractor agree& to accept as the entire and only compensation therefore, such sum or suma of money as may be proper In accordance with the total estimated price or prices set forth in the Contractor's proposal attached and made a part hereof. Payment shall be made in a lump sum upon ftnal completion of the project unleas other terms are agreed to by the City in the statement of work.A 10% retalnage of the awarded project amount wlll be withheld until flnal Inspection and acceptance by the Project Manager. 6. This Contract Includes the general terms and conditions ea printed and set forth In the follow ing pages , and the Contractor, by executing this Contrac~ agrees to comply with all such general terms and conditions . 7 . The Contractor shall guarantee all labor and material uced In the performance of this Contractfor a period of one year from the final written approval by the City or as per the Request for Qualification Specifications. Jun.02.2015 07:44 PM All Seasons Tennis courts 3033996803 PAGE. 3/ 5 B. IN WITNESS WHEREOF, the parties hereunto have subscribed to this Contract, Including au Contract Documents as listed below: __ .... X Proposal/Scopa of Work Statement X_ Insurance Forms ___ Purchase Order No. X_lmmlgratlon documents CITY OF ENGLEWOOD By (signature) (data) . (date) NOT!: Federal Regulatlone (Code Section• 8041 and 8209) require non-corporate recipient• of $800.00 or more to furnleh their taxpayer Identification number to the payer. The ragulatJon• al•o provide that a penalty may be Imposed for fallure to fumlsh the taxpayer ldentlflcatton number. In order to comply with theH regulation•, the City require• your federal tax Identification number or Social Security Number, whichever la applicable. 2 • • • Jun.02.2a1s 07:44 PM All Seasons Tennis courts 3033996903 PAGE. 4/ 5 GEN§BAb TERMS ANO CONDmONI • PRQPOSAL ACCEPTANCE Praponia are tubl•ct 10 1ccept1nce by the atoning of 1 conlracl and l11u1nce of 1n appropriate purch111 order et e within elxty (80) day1 after th1 1'9C.lpt of quo\H Ul'llt11 othlMWI•• 1tlpulatec1. The Olly r1aerve1 the right to accept or reject any and 111 quatH and 11 the right ta w1lv1 any lnformellty In any quot.. 2. SITI QAMINAJION. If 11ppllcable, Contractor mu1t e1C811'1ine Iha 11t1 ind certify all meaaunimenbl, 1peclllcatlon1 and eondltlon1 affecting the work to be perfonned at th• 11te. By 1ubml1tln; thtlr quo\1 a contractor warranta that they hev1 made 1uch 1111 examination as they dffm neceaeary aa to the oondltlon of the •H•, Ha 1cc1ulblllty for material•, workmen and utHltlta and ablllty to pratact axlatlng 1urfeC1t and 1ubaurface lmprovementa. No clllm for 111owanca ot lime or money wlll b1 anowed aa to such matte11 or for 1ny other undiscovered conditions on the •Ile. 3. eau!pMENT AND LA80R, The Contractor 1han furnlah 11! tool1, equfpment, app1ratua. fac:llltlH, trll'llPOrt•tlon, labor, end ma!erlal neceaHry lo fumlah the 111VICN het9ln deacrlbed. The aervlcee to be performed et auch t!mea ind place• 11 dlraoted by the authorized City repre1ent1tl111 11 lndlct11d In the work 1peclftcatlon1 or 11at1ment of work atllched hereto. 4. IMICONTBACTOBS. Contnictor 1gree1 ID bind •ve~ 1ubcantr1ctar by teim1 of thll eo11tr9CI H r11 •• 1uch t11m1 ara 1ppllcable lo 111bcontracto1'1 wortt. If Contraator 1h11l 1ubcantr1ct any p11t or thla contra~t. Contractor shall b• fully responsible to the City for actt and omllllon1 or hit 1ubcontnictor and or p1raan1 either directly or lndlr.ctty employed by hlmeelf. Nothing contained In the contr1ct dacumente shell create any contractual relltlon1 between any 1ubcontractor and the City . 5. DEfAULT BY CONTRACTOR. When Con1r1e1or. or any aubeontractor, or vendor ehad fell to dellller any article or service or allaU dellller any artlcle or eervice Which doe1 not conform to the work speolflcatlona, the City may, upon five (5) bualn ... daya' prior written nolioe describing the default, at Ila option. annul and Ml ••Ide the contrect entered Into with Hid Contractor, aubcontractor or vendor either In Whole or In pan. and enter Into 1 new contract In tuch a manner which WOUid be to the b11t advantage or tht City, The C~y re111VM the f'IGht to cancel any articles or 11rvloet which the Contractor may be unable to fumllh becaUM or economic condtt1on1 , govamm1nta1 regulation• or other 11mnar cauaea beyond the control of the Contractor provided 111tlar1ctory proof 11 rumllhed to Iha City, If raqueeted. e. poNmACT CHANGE&. No change• or 11terallon1 to thla contract ahall be made without 1peclftc prior written approval by both p1111e1. 7. WORKERS. Conlraator lhal at el j Ume1 enforce strict dlsclpllne and good order among hi• employee• and 1hal not employ an work any unfit pa,..on or anyont not ekllled In work a11lgned to him or her. Any peraon In the employ or the Contr.ctor who the City may deem Incompetent or unfit ehell be dlamlleed from the Job •Ile and shall not ag1ln be employed at the site without wrll1en con1ent from the City. 8. 8UBSDTUDON8, Na 1ub1lltutlon1 or m1ter11t• or ~n• from tho11 1pecllled In the Statament of Work 11hall be made without the prior written 1pprava1 of the City. 9. CONTRACTOR IUPl!RVlllON. Conlrador shd provide compe1an1 1upeivl1!on of pereonnel empfayecl on th• Job all•, u11 of equipment. and • Y of workmanship. CLEAN UP. Debrie •hlll be removed from the preml111. The job 11'9 ahtll be kept In order at all Ume1 when work !1 not 1ctu1Uy being perfatTM•d and 11\1111>• m1lnt11n1d In 1 Hfe and c1een condltlon . 11 . ACCEH TO WORK . City reprn11ntaUv11 1hall at all limes nave accau lo work wharaver It II In preparation or progrese _ Contractor •hall provide aefe and proper facllitiea for such access. 12. PROJECTION OF WORK AND peop!RTY. The Contr1ctor 1hell 1rect and properly maintain at alt tlmea, aa requ !red by cond1t :on1 and pragreu of work , 111 necusery aafeguarda, algnt, barrtera, Ughta, and watchmen for protection of workmen and the public, and ahed pt1at danger 1lgn1 warning 1geln1t huarda created by auch features In th• courae of th• conatn.i=lon. t 3. QCCYPANcy. The City reterv11 th• right to occupy buhdlnga at any time before formal contract completion and auctt OCCtJpancy al\111 not conetltute ftnel acc:eplance or approval of any part of the work covered by this coniract. nor •hall such occupancy e>etend the date 1peclfled far 1ub1tandal camplalian of the work. 14. t.HIQNMEm Of CQNTMCT ANQ PUBCHAll! OBQl!B. Th• Con1r1otor shall not aHIQn or tranafer by operation of law or olherw!te any or 111 of lte rlghll, burden•, dullaa, or obllg1t!on1 under thlt contnict without tha prior written conHnt of the City. HI, FQBCE MAJEURI CLAUIE. The par11M to the Contract ehell be alCCUled from performance thereunder during the time and to th• extent ther they are prevented from obtaining, dellverlno. or performing by att or God, fir., atrlke, 1011, or thortaoe of tran1por11tlon flollltle1, lock-out, commandnrlno or materlall, produda, pllinta or f1cmtiet by the government. when 11tl1factory evidence thereof I• pra .. nted 10 the othar party (ioa). provided that it 11 satlefactorly 11tabH1hed that the non-performance 11 not due to the flult or neglect of the party not performing. te. HOLD HARMLE91 CONTMCI. The Contractor 1h1ll 11ve, defend, hold h•nnle11 and Indemnify the C ty from and 1g1ln1t any and 111101111 1 damagea, Habtn!le1, clalma, and co1t1 of whatsoever kind and nature for Injury to or d!lllh or any person and for loss or damage to any property occurring In connection with or In any way Incident ta or arising out of tht ocoupancy, use, aervlce. operetlona, or performance of work on property under the terms of thls contract by eny employee, agent, or repre11nt1tlve of Conlr1ctor and/or Its aubc:ontractora unle11 1\leh 1019 w .. a raeult of the negll;1nl 1d9 or oml11lcn1 af the City, 17. PAYMENT. Unl111 oth1rw!11 specified, the Contractor 1h1ll render Invoice• ror matertai. dallv111d or 11r.1lce1 performed undar the Contract/PurohlH Order. The City •hell make payment for m1ter1111 , 1upplle1 at other aervlca1 Nmlah1d under this Contract In lump aum en compleUan of th• work within thirty (30) d1ys after del!very to and approval by the •llthGrlied City reprHentatlve or all Invoice• and other docum1n11ry evlden~ reuonab1y ,.quited by 11'1• C:ll}'lnoludlng th• aatlefactory reiH .. of ail Ilene or clelm1 for u.m. by euboot1trao10,., iabo,..,.., and maloerial 11uppll•,.. for wort\ or mat1rl1l1 • ad under thl• Contract/Purmasa Order (Which approval ahlll not be unl91aonably withheld). PEftMITI ANQ LICINBEI. The Contractor and all ot hit amploye11 1 1genll, and 1ubcontlactarv 1hell 11cure and maintain In force, at Contl'llctor'1 1011 COit and axpanae, such llcanH• ind p&m\lta •• are required by law, lnclucllng any UcanH• or permHa requl,.d by the Oily in c:onnactlon with the furnishing cf ma11r1111, 1uppll11 1 or aervicea herein ll1tec1 . tSI. CONmACTOR NOT AN OFFICER. EMPLOYEE. OB AQENT OE It!& CITY. Whlle engaged In carrying out other terrne and condltlona of the ContraCl/Purchau Order, the Contractor la en Independent Contractor, and not an officer, employee, ag•nt, partner, or Joint venture or the City. Jun.02.2015 07:45 PM All Seasons Tennis courts 3033996B03 PA:GE. 5/ 5 20. CONTRACTOR'S ANQ SUBCONTRACTOR'S INSURANCE . The Contractor 1hall not commence work under thla Contract until he h11 obtained the lneunince required under thla paragraph and aatlafactory proof of auc:h lnaurance h11 been aubmltted to City. Except for worker's compenaauon lnaurano•, tht policy 1h1ll not be amended or modified and the aoveraga 1mount1 ahall not be reduced without the Clty'a prior written con11nl. The City •hall be named •• an 1ddlUon11 Jnwrad and be fuml1hed thirty (30) d•Y• wrJUen notice prior to cenc1ll1tlon. The Contractor ahall not allow any Su~con1raC1or, employM or agent to commence work on thl• contract or any aubcontract unUI the ln1ur1nce h11 been obtained. a) woRKES'I COMPEN96TION INSURANCE. The Contractor ahall procure and 1h1H maintain during the life of thl• contr1ct Worl<er'a Compenaatlon !naurance on all or hi• employeH to be 11nga;1d In work on the project under thle contreot and In ceae of any auch work aublet, the Contractor •hall require the eubcontractor prtivlcle Worker'• Compenealion Insurance for all of lh• 1ubccnt111cto!'I employe11 to b• engaged Jn auch worl< unleae such employee& &NI covered by the Contractor's Worker's Compen11tlon ln1urance. b) CONTRACJOB'S PUBLIC LIAB!UD' AND paopesrv QAMAGE INSURANCE!, Tri• Contractor and any subcontractor •hall procure and 1h1ll maintain during lhe llfe of this contract. Contractor'• Public Uablllty lnaurance In an amount not leas than S1 ,000,000 for Injuries, Including accidental death to any one parson, and subject to Iha same limit for aach peraon, in an amount not leaa than $1,000,000 on account of one accident, and Contractor'• Property Oamago lneurance In 11n amount not Jou than $1 ,000,000 . 21. WARRANJYICUAblTY.Tha Contractor, manufacturer, or their aaelgnad egenta shall guarantee the workmanship, producl or service performad agaln•t det.cta or faMurH of m1tartal1 for a minimum period of one (1) year from detlvary or th• final completion data for the work. AU worj(manahlp and m1rchandl11 must be warranted to be In compliance with appllcable Colorado energy, cona11V1tlon, and envtronmental 1t1ndard1: unltHI longer minimum period I• required In the atetement of work. Contractor 1h1U fuml•h all manufacture•' and auppller' written gueranteee and warrant•H covering metertal• and equipment fum!ehed purauanl to this Conlnlc!/Purchue Order. 22. ABS!QNMENT OF CLAIMS, In aubmlttlng a quote on thla project. the Contraotor or any tubcontractar agreeing to eupply good1, eervlcea, or malerlale, end entering a contract. the Contractor and/or aubeontractor do offer and 1g11Mt IO 11algn lo the City all right•. title. and lnt1re1t In and to all cauae1 of action It may have pursuant Ihle 1ubcontract. Thll aulgnmant ahaU ba made and become effective at the time the City tendara final p1yment to Iha Contractor without further acknowledgment by the partle1. 23. COMPLIANCE WITH LAWJ. Contrector ahell give all nollcea and comply with aH Jews, ordinance•, rule• and ntgulaUona baartng on conduct or work ae Indicated or apecllled In !he Stalemant or Work. Ir Contractor obeerv11 th11.t any of th• wol1t required by thla contract 11 at variance with any sud't lawa, ordlnancea, rul11 or ragulallon1 1 Contraclor 1haH notify tha City, In writing, and, at th• 10Ja option of the City, any necHaary changea lo th• 1cope or work •h•ll be made and thl• Contraot 1h1n be appropriately amended In wrllln;, or thl1 Conrr1c1 ahaH bt terminated alfactlve upon Contl'lotor'• receipt of a wrttutn termination notice from Iha City. It Contractor perform• any work knowing It to ba In vlolatlon of such Jaws, ordinance•, rule• or regulation• and without firet notifying the City of auch violation, Contractor shall bear all co1tl arl1lng therefrom. 24. TIME 18 OF JHE EHENC!i, Time la o1 the e11enca In the performance ot and compllanc• with each or the provl1lona and condition• of thll contract. 25. GOYSBNING LAW. Thia contract aha II be governed by and conetrued In accordanea with the tawe of the State of Colorado. Vanue wlll be proper In A111pahoe County, co, 28. NO ORAL MODIFICATION. Any waiver, amendment, modHleeUon, CDnaent or ecquleecence with reapect to thla contratt or any pravlalon of thl• contract or with reepact to any failure 10 perfonn In ac:cordlnce therewith 1hall be aet forth In wrttlng and duly executed by or on beh111t of the party to be bound the,.by. 27. .IAIQ&The partl&1 under&tand and acknowledge that each party 11 tubjld lo Artlcle X, S 20 of th11 Colorado ConaUluUon (''TABOR;. Any pra11l1Jon or thla contract or lta attachmenta whleh impo1e1 upon the City, directly or Jndlr9ctly, any lin1111clal obligation whatloever to be performed or whlc:h mey be performed Jn any n1oal year 1ubaequent of the year of exeoutton of thll oontraot le expreaaty made contingent upon and aub)ect to liJnd1 for auch ftnanctat obllgatlon being appropriated, budgeted and otherwlae made avallable. 28. PROVISIONS BEQU!BEQ BY LAW Q!!l!M!D INSERTED. Each and every provlalon of law end oleuae required by law to be lnHrttd In thla contract •hall be deemed to be lnMrted herein and thl• contr1ct 111111 be read and enforced H lhough It were Included therein. 29. VARIFICATION OF COMPLIANCE WITH C.R.S. 8·17.5-101 ET .SEQ. REGARDING HIRING OF ILLEGAL ALIENS (a) Emp!oyeae, Contractol'9 and Subcontractora: Contractor 1h1I not knowingly employ or contrlct with an Hle11el alien to perform work under thla Contract.Contractor shaft not contract with a 1ub·contractor that falla to certify to the Contractor that the 1ub-contractor will not knowingly employ or contract with an tnegal alien to perform wor1< under thla Contract. [CRS 8·17.6·102(2){•)(1) & (II).] (b) V•rtflcallon:Contractor wlll participate In either the E·Verlfy program or the Cepartment program, •• deftntd In C.R.S. 1"'17.a.101 (3.3) and S.17 ,5· 101 (3.7) raapectlvety, In order 10 connrm the employment eligibility of all employees who are newly hired for employment to perfomt work under !hi• publlo contract for eervlcea. Contractor le prohibited from using the E.Ver1fy program or Iha Cepar1m•nt progrem procedurn to undertake pre-employment 1croanlng of Job appllcanta while thl11 contract 11 being performed, (c) Duty to Tennlnet. • Subcontract: If Contractor obtain• actual knowledge that a eubcontJaetor performing work under this Contract knowingly employa or contracts with an Illegal •l;.n, the Contractor ehell: Id) (1) notify the eubcontractor and the City within three daye that the Contractor hH ac;tual knowledge that the aubc:ontrac:tor le employing or contrlctlng with an Illegal alien; and (2) ta nnlnal• the auboontrlict wllh tho 1ubcontraetor If, wllhln thnia d1y1 or Ntoalvlng nollae required pursuant 10 thla paragraph the auboonirector doee not atop employing or contracting wllh the 1111911 alien: except that the Contractor 1h1U not terminate the contract wlth tha a1.1bcontr1ctor If during auch lhre11 day• th• subcontnictor provide• lnformotlon to oatabllah that th• eubaootr•olar h•d not knowingly employed or contrllcted with the illegal allan. Cluly to Comply with State lnveet!gatlon: Conttactor •hall comply with any r111on1ble reque1t of the Colorado Department of Labor and Employmentmada ln the courH of an lnvestlgatlon by that the Department I• undartaking purtUant to C.R.S. B-17.5-102 (5). (•) D•maget for Breech of Contract: The City may terminate thl1 contract for a breach of contract. In whole or In part, dua to Contractor'• breach of any 111otlon of thla paragraph or provlllone required pureuant to C.R.S. 8-17 .!·102. Contrtctor llhall be • • • • • • COUNCIL COMMUNICATION Date Agenda Item Subject July 6, 2015 11 c iv Purchase/Replacement 28 Passenger Bus Initiated By Staff Source Department of Parks and Recreation Joe Sack, Recreation Services Manager Department of Public Works Pat White, Fleet Manager COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Vision: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community identity through the delivery of reliable, affordable, and flexible services and by proactively collaborating with our citizens and businesses to develop an environment that fosters safety and opportunity. Council has supported previous vehicle purchases to provide recreational programming opportunities that include transportation. RECOMMENDED ACTION Staff recommends that Council approve, by motion, the purchase of a 28 passenger Thomas Bus . Staff recommends awarding the contract to Transwest Truck Sales for $126,490.00 with an Adams 1 2 bid and cooperative purchasing. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Unit 5230, a 2006 Thomas 28 passenger bus has met the minimum mileage requirement, maintenance dollars expended and years of service for replacement. Currently 5230 has 100,382 miles of use. In 2014, the Travel and Outdoor program area conducted 142 trips with 2, 1 71 guests which generated $58,611 .00 in revenue. Trips included excursions, hikes and ski outings organized by the Malley Senior Recreation Center. FINANCIAL IMPACT Funds for this project are available through the Capital Equipment Replacement Fund (CERF). Purchase was approved in the 2015 Budget. LIST OF ATTACHMENTS Summary Specification for New Vehicles Transwest Customer Quotation Adams 12 Five Star Schools Award and Cooperative Purchasing • • • SERVICENTER GARAGE SUMMARY SPECIFICATION SHEET FOR NEW VEHICLES ADAMS 12 FIVE STAR SCHOOL AWARD# ITB 15-090-Type A and Conv. School Bus ENGLEWOOD BID# MANUFACTURER OF VEHICLE Thomas MODEL OF VEHICLE C2Bus AIR CONDITIONING YES NO AUTOMATIC TRANSMISSION YES NO POWER WINDOWS YES NO POWER DOOR LOCKS YES NO 4 WHEEL DRIVE YES NO FLEX FUEL OPTION YES NO CERF REPLACEMENT YES NO NEW ADDITION TO FLEET YES NO DEPARTMENT VEHICLE ASSIGNED TO 021301 Recreation Services COMMENTS: This unit will replace Unit 5230, a 2006 Thomas 28 passenger bus . It has met the minimum mileage requirement. maintenance dollars expended. and years of service for replacement. The current unit has 100.382 miles of use. The replacement bus will be purchased through Transwest Trucks Bus Sales for $126.490.00. This includes the flat floor option (of $1.500.00). This purchase is a piggy back purchase as a stated cooperative purchasing effort. Funds are available through the Capital Equipment Replacement Fund and were approved in the 2015 Budget. Quotation 305573: ,_ ~~ ~-J;~~fJ'YiJ)l~J* ~~ ~r.:J.!J•~.iib=!Ji} Prepared For: CITY OF ENGLEWOOD 2800 S PLATI'E RIVER DR ENGLEWOOD, CO 80110 28 Passenger Thomas C2 Bus Buying off of Adams 12 Bid Quote Number: 305573 Model Profile: Saf-T-Liner C2 221TS Quote Date: 5127/2015 Product Type: Vear: Commercial Transportation 2016 Chassis Model: 82106 Chassis MFG: FLNER GVWR: [GVWR} Passenger Capacity: 28 Headroom: 78 Wheelbase: 199 Brake Type: AIR Prepared By: Jon Shaw Bus Sales Transwest Trucks 20770 E. 1-76 Frontage Road Brighton, CO 80601 Direct Line: (303) 301-7417 Cell: (303) 618-5169 Fax: (303) 655-7381 Jshaw@transwest.com Customer Order No: 28 Passenger Engine Type: Fuel Type: CUMMINS ISB260 DIESEL, 6 Cyl, 260 HP, 2600 RPM DIESEL Fuel Tank Capacity: 60 Transmission Type: Allison Automatic 6 Speed Axle, Front: Axle, Rear: DA-F-10-310,000# FF1 71.5 KPl.13.74 DROP SINGLE FRONT AXLE, 10000-lb Capacity DA-RS-21-4 21K A-SERIES SINGLE REAR AXLE , 21000-lb Capacity Tires, Front: RADIAL FRONT TIRE, MICHELIN XZE2,11A22.S 14 PLY Tires, Rear: REAR MICHELIN XDN2 11 R22.5 14 PLY RADIAL Suspension Front: 10,000 LB. TAPERLEAF FRONT SUSPENSION Suspension Rear : AIRLINER 21,000 LB. REAR SUSPENSION Includes the Followlna EQulDment: DEALER ADD On's EQUIPMENT • AC front and rear • 1 Carpet Walls • 1 Install Carpet Ceiling and LED light Center Ceiling • 1 Wabaslo Timer Meets all FMVSS requirements In effect at the time of manufacture. Total for 1 complete unlt(s): Delivery Cost: City of Englewood Terms and Conditions: Quote Expires: Net30 30 Days s 124,990.00 Included OPTION: Flat floor with 255nOR22.5 tires and 23K air ride suspension add S 1500.00 Customer Signature: Date: • • • • • • Optional Equipment Included· Body: 1 1 1 1 1 7 1 1 1 4 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ·1 ·1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 [A000000161) ALERT-POI INSTALLATION [AOOOOCHECK] LOOSE ITEM OPTIONS • CHECKLIST [A200100000) POI IDENTIFIER-DEALER PERFORMED [B299001000) FREEDMAN COMMERCIAL SEAT PACKAGE ALERT WITH BELTS [8610000095] BELT-ELA SHOULDER/PUSH BUTTON LAP [B635599041] FREEDMAN HI BK 2 PASSENGER WALL.RECLINER.UNDER SEAT RETRACTO [0100200002) LOGO·FRT RS & RR [0100600002) LABEL-PIO WOO EMER EXIT 2· BLACK [0101502001] LABEL-ENGLISH AG2 .AIR.ENT DR [0102500001) REFLECTTAPE·P/O WOO WHT [0102901001] REFLECTIVE TAPE-EMERGENCY DOOR REAR WHITE [0103900000) FIRE EXTINGUISHER-5 3A·408C [0106400000) VISOR-TINTED DRIVER 'S SIDE WINDOW 6"X30" [D106500000) VISOR-WINDSHIELD SUN 6"X30" TINTED [D106600003) HORN-SPEAKER LS COWL LEG [0106900003) RADIO-AM/FM W/CD & PAGE [0107000000) REFLECTORS·AMBER(2) MID BOY 3" (0107100000) REFLECTORS-RED (4) RR/RR SI 3• [0107313002] HATCH-RF ESC MODEL 1100/1600 ENG(2) [0108700000) HANDLES-WIS SERVICE, PAINTED {D108800003] FLAPS-MUD, REAR 22.S"WIO LOGO (0108900001] FLAPS-MUD, FRONT 16"W X 12"H (D109000000) HOOKS-TOW, REAR BOLTED (2) (0109300001) ARM ASM-W/S WIPER WINTER (2) [0109400000] MAT-HEATER STEP TREAD ALL FRONT ENTRANCE DOOR [D110024COL] KIT,FIRST AID 24 UNIT COLORADO [0110100000) KIT· BODY FLUID CLEAN-UP NATIONAL STANDARDS [D110500000] STEPS-EXT WIS SERVICE [D116100002] LOCATION-VESTIBULE FLOOR PLATE LEFT SLB FE [0119200003) LOCATION-OVERHEAD STORAGE CENTER 24 F.A.K. [0119603001) LOCATION-VESTIBULE FLOOR PLATE AFT REFLECTIVE TRIANGLE [D122201000) CUTTER-SEAT BELT WIHAND GRIP (D122301000) BLANKET· FIRE, EVAC AIDE 30 X 96 [D122400000) TRIANGLES·REFL. 3 W/BOX [D123000002) DOOR-STORAGE BOX W/O GLASS (0123800000) ANTENNA· RADIO SWIVEL BASE (D125200000) MANUAL·ORVR'S/MAINT.ENGLISH [D126200000] LETTER· OVERHEAD STORAGE BOX "SAFETY EQUIP" (0130200000] DECAL-LOW SULFUR FUEL [0130400000] LOC-EMER BLANKET CURB SIDE REAR (0130500000] LOC-OIH STOA RS 10 UNIT B.F.C [0130705000] ELEC-NO ZONAR MONITORING [D131100001] LOCKS-KEYED ALIKE #CH545 [0132200000] LABEL-RR DA EMERGENCY DOOR DO NOT BLOCK [0132600000) DECAL-ENTRANCE DOOR VANDALOCK ENGLISH [D134200000) LABEL-RR EMERGENCY DOOR INSTRUCTION (D134600000] LABEL·"DEF ONLY'' [D134901000] LABEL-REGENERATION WARNING 201012013 EPA ENGLISH (D200200002) FENDER-QUARTER 24" BATTERY BOX DOOR (D200600000] BODY ADJUSTMENT-FREIGHTLINER, BTA RS FUEL FILL LOCATION [D201600001] APPLICATION· COMMERCIAL [D202800001] FLOOR-NON ADA [D300601002] DOOR-ACC SOLID PANEL [D300800000) LATCH-DOOR INTERIOR STORAGE OVER WINDSHIELD [D301100001] ELEC-PWR CELL PHONE OUTLET LS [D302000000) VANDALOCK·REAR DOOR W/BOLT (0302305005] DOOR-ENT AG2 TINT TEMP LOCK (0302404000) POWER SYSTEM-AG2 AIR ENTRANCE DOOR (0302901000) LATCH-3-POINT, RR EMERG DOOR (0303104002] OPER·DOOR AIR ENT.WI BAT.2 POS. (0303911000) VANDALOCK·ALUM.ENT .DR.CYLINDER WIKEY [0304000002] PULL-ENTRANCE DOOR, EXTERNAL ALUMINUM (0309001001] LATCH-DR INT STOA OVA DRVRSHDR [0309701000] LATCH-UNDERBODY COMPARTMENT 30/60 LOCK LEFT SIDE 1 ST [D309901000] LATCH-STORAGE COMPARTMENT 30/60 LOCK RIGHT SIDE 1 ST [0400400002] LPS·DOME OVER DRIVER LED [D400500002] LPS·DOME OVER STEPWELL LED 2 Quotation 305573: 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 [D400700221) LPS-DOME PASS MIN (4) 221T [D400900002) SWITCH-AKA DOME LPS FAT/RR [D402200002) LPS-EXT AFT OF ENT DOOR LED [D402400003) OPERATION-STEPWELL LAMPS WITH IGNITION/DOME SWITCH(S) [0402500000) LAMPS-STEPWELL WITHOUT HOOD (1) [D402801002] LPS-STP/TAIUDIR AMBER/REV LED [D405900001) LPS-LIC PLATE ILLUMINATION LED [D406000002) LAMPS-SIDE DIRECTIONAL AMBER FRONT 2 CP LED [0406700000) OPERATION-LAMPS REVERSE WITH REAR EMERGENCY DOOR OPEN [0406900003) LAMPS-ID AMBER/RED LED (0407000002) LPS-MKR ROOF FAT/RR LED WELDON [0407100002] LAMPS-MARKER ROOF MID LED WELDON [0408901000) LPS-STOP/TAIL 4" FLS.MT L.E .D. [0410801003] LPS-SI DIR AMS LED GAD RR.AXLE [D416400000] BLOCK-FUSE CUSTOMER ACCESS [D417100000] LPS-DOME REAR MOST [D417200000] LPS-STORAGE BOX SINGLE [D418600002] OPER-PRE-TRIP INSPECTION [D419601001] ELEC·SEAT BELT PILOT LAMP [D419700001) OPER-SEAT BELT PILOT LAMP [D419900000] LAYOUT-ROCKER SWITCH STANDARD [D420300000) CIRCUITRY-MULTIPLEX PRESENT {D420600000] SWITCH-STORAGE BOX [D500001006) ACCUSTYLE, HTC, RMT, RS EXTNO [D500301001] MIR·B EXT.CROSSVIEW HTO S.S.BRKT [D501402221] RAIL-COMMERCIAL TRIM AT WINDOW LINE [0502513000) PAINT-EXT HNDLE(S) BLACK [0502600000) BUMPER-REAR 2 BRACES NO EXHAUST HOLE [D503300003) CAP-FRONT ROOF W/OWARN.LPS. [D503400001) CAP-REAR ROOF W/O WARN.LPS. [0503702300] SHEET-UPPER SIDE EXTERIOR 16 GA. [0504007221] SHEET-LWR, L MID 16G,21" (0504109221] SHEET-LWR,L AR 16G,BOX FWD 221 (0504207221) SHEET·LWR,R MID 16G,21" [D504309221) SHEET-LWR,R RR 16G,BOX FWD 221 [D504500003) DOOR-U/8 L BATIEAY 24" [D505500001) DECAL·"DIESEL • [D505712021) FENOERETIE-STURBR 21" BOX BOTH [0506114221) PAINT-EXT WINDOW AREA BLACK [05063SCQOOJ PAINT-EXT GAD RAIL 0 WOO SAME AS BODY [05064SCOOO) PAINT-EXT GAD RAIL @ SEAT SAME AS BODY [05065SCOOO] PAINT-EXT GAD RAIL @ FLOOR SAME AS BODY [05066SCOOO) PAINT-EXT GAD RAIL@ SKRT SAME AS BODY [0506747001) PAINT-EXT BUMPER REAR BLACK [D506900001) PAINT-OMIT BLACK PAINT FRONT/REAR ROOF CAPS [D507100002) LS STORAGE BOX 1·60" WIDE (D507400002) LATCH-BATI DOOR NON-LOCKING [D507601000] LATCH-FUEL FILL ACCESS W/LOCK (D508200002) AS STORAGE BOX 1 • 60" WIDE [D510657000) PAINT-SOLID COLOR WHITE [D510800001] BTR FUEL FILL RECESS, W/DOOR (D510900001] VENT-STATIC NONE [D511800001) LATCH-LOCKING DEF ACCESS DOOR [D512900001) RAIL-SNOW RAIL NONE [D601100011] HEADLINING-VESTIBULE ACOUSTIC, GRAY,W/ DRIVE/ENTRANCE LAMPS [D601402221] STRIPS-AISLE, GALVALUME 221T [D601510221] FLR·GRY VINYL W/13" CTR AISLE [D601600006) FLR-BLK WHEELHOUSE AND HEATER [0601701221] FLR·PL YWD MARINE GRADE 221T [D602001221] SPEAKERS-INT. 30 WAT.(4) 221T [D602200007) MIRROR-INT 6"X30" CAMERA [D602400002) LABEL-VEHICLE CERTIFICATION NON-SCHOOL [0602500221] RACK-LUGGAGE INT TUBULAR [0603000000] PAO-DR HEADER, RR EMER 36'W [0603300000] PAD-LUGGAGE RACK ENDS [0603603084] HTR-U/S LS 84,000 BTU LOC 3 [0604007084] HTR·U/S LS 84,000 BTU LOC 7 [06047071BS] HOSE-HTR BLUSTRIP W/W/H POS 7 [D604800000) HEATER-ENTRANCE DOOR STEPWELL [D604900002] HOSE-STEPWELL HEATER BLUSTRIPE 3 Quotation 305573: • • • • • • 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 8 2 2 2 4 1 1 1 1 1 4 1 1 1 1 1 1 1 l 1 (0605200001) CLAMPS-PLUMBING HEATER CONSTANT TORQUE (0605301000) CLAMPS-UNDERSEAT HEATER CONSTANT TORQUE (0605810002) CONN-HTR(1) CONSTTORQ/BLUSTRIP (0607500000) HOLDER-CERTIFICATE 4"X 6" [0608501000) TREAD-STEP ALUMINUM ENTRANCE DOOR BLACK [D608600000] TRIM-STEPWELL HORIZONTAL WITH DIAMONETTE NOSE (0609100000) PANEL-ACCESSORY MOUNTING SAFTEY EQUIPMENT (0609901002) INSULA TION·FRT BULKHEAD W IACRSY 2"POL Y (0610330003) RAIL-ASSIST FAT ENT DR 30"W (0610403221) H/L-PASS AREA ACOUS GREY 221T (0610600221] INSULATION -RAFTER CAVITY 221T [0610800000) INSULATION· URETHANE (0610901300) PAD·SHLDR RAIL, GAY FIRE BLOCK (0611201004] STANCHION-RS WI MOD PANEL (1) 30" (0611301002) STANCHION-LS WI MOD PANEL (1) (0616800221) SEALANT-PLYWOOD FLOOR EDGES (0617000000) SEALING-FLOOR COVERING (0620600000) HOLDER-STORAGE, CLIP BOARD (0700000001) GLASS-WINDSHIELD ONE PIECE WITH TINTED BAND [0700103000) GLASS-RS FAT STAT TNT TEMP [0700203000) GLASS-LS FAT STAT TNT TEMP [D700500003) FRAME-WOO TRANSIT T-TYPE (0700530003) FRAME-WOO TRANSIT T-30 "W (0700540003) FRAME-WOO TRANSIT T-40 "W [D700600L06] FRAME-WOO PIO VERT TEMP TTYPE LS (D700600R06] FRAME-WOO PIO VERT TEMP TTYPE RS (0700730007] GLASS-WOO TINT TEMP T-30 " R [0700740007] GLASS-WOO TINT TEMP T-40 " A [0700900005) STOPS-WOO O" [0701200001) GLS-LWR RR DR TEMP TNT [0701300001) GLS-UPR RR DR TEMP TNT [0701600008) WOO-DRIVER'S TEMP TINT (07036300081 GLASS-WOO TINT TEMP T-30 " L [0703740008) GLASS-WOO TINT TEMP T-40 " L (0800600001) ANTI-FREEZE, NOAT EXT.LIFE ·340EG. (0801100001] CAP-FUEL FILL BTR LOCKING [D801200000I SHIELD-EXHAUST PIPE (D9001040011 SEAT-DRIVER NATIONAL W/HEAT [D900302000) ARMREST NATIONAL ORVR'S ST. NONE [D900403003I UPH DR.ST.FABRIC BLK NATIONAL [0900503007] PEDESTAL-NATIONAL AIR Wl2 SHOCKS [D901600000) ELEC-PEDESTAL, HEATED SEAT 4 Quotation 305573 : Optional Equipment Included-Chassis: 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 , 1 1 1 [FL-018·002] AIR BRAKE PACKAGE [FL-093· 1 G4) RADIAL FRONT TIRE, MICHELIN XZE2, 11 R22.S 14 PLY [FL-094-0GK] REAR MICHELIN XDN211R22.514 PLY RADIAL [FL·101·2RJ] CUM ISB 6.7·260 260HP@2300 RPM,2600 GOV,660 LB/FT@ 1600 RPM [FL-103-004] ANTI-FREEZE TO -34F,TEXACO EXTENDED LIFE [FL-107-032] CUMMINS 18.7 CFM COMPRESSOR [FL-111-001] STANDARD ENGINE OIL [FL-122·081] ALLIANCE FUEL FILTER/WATER SEPARATOR HEATED INDICATOR LIGHT (FL·124·1CC) LN 12 VOLT 270AMP 4949PA PAO MOUNT ALTERNATOR [FL-128-076) CUMMINS INTEGRAL EXHAUST BRAKE WITH VARIABLE TURBO (FL-130-003) SANDEN COMPACT AIR CONDITIONING COMPRESSOR [FL-132-004} ELECTRIC GRID AIR INTAKE WARMER [FL-138·010) PHILLIPS 750 WATT/115 VOLT BLOCK HEATER [FL-140-039) ENGINE HEATER RECEPTACLE MOUNTED FACE OF BUMPER , LEFT SIDE [FL-141-031] WEBASTO 17K BTU COOLANT HEATER [Fl-142-009] BATTERY ENABLED WEBASTO SMARTEMP CONTROL FX 7 DAY TIMER [FL-148-079) PROG RPM CTRL WITH A/C OR 12.75V LOW VOLTAGE AUTO HIGH IDLE [Fl-149-013] CRUISE CONTROL·ELEC ENG,W/SWITCHES IN LH SWITCH PANEL [FL-155 -057) DELCO 12V 29MT STARTER WITH INTEGRATED M [FL-160-025} DIAGNOSTIC INTERFACE CONNECTOR,9-PIN, S (FL·162·002) IGNITION SWITCH CONTROLLED ENGINE STOP [Fl-166-002] PHILLIPS 150 WATT/115 VOLT OIL PREHEATER [FL-170-041] ADDL AUX LINES W/MANIFOLD PLUMBING AND COMBINED SHUTOFF [FL-172·016] CONSTANT TORQUE BREEZE CLAMPS ON 1" IN DIA GREATER, SSC [FL-174-003] CAST COOLANT BOOSTER PUMP WITH AUTOMATIC CONTROL [FL-185-108] NO CLUTCH PEDAL WITH ADJUSTABLE SUSPENDED BRAKE&ACCELERATOR [FL-198-002] AIR RESTRICTION INDICATOR MOUNTED ON INTAKE [FL-230-001] 60 GALLON/227 LITER STEEL RECTANGULAR FUEL TANK,BElWEEN RAIL [FL-23U-004] 11.5 GALLON DEF TANK [FL-273-037) WARNER ELECTRIC ELECTRO-MAGNETIC ON/OFF [FL-284-095] 12VOL T POWER SUPPLY LH PANEL [FL-285-020] SOLID STATE CIRCUIT PROTECTION, PDMS WIT [FL-292·1AV] (3) ALLIANCE 7T31 GAP 31 12V BATTERIES 2100 CCA [FL-293·070) COLE HERSEE BATTERY CUT-OFF SWITCH, BATTERY BOX MOUNTED (FL-300-046] STD FAT TURN SIGNALS W/GRILLE MTD LED 7X3 AMBER STEADY BURN [FL-311-005) DAYTIME RUNNING LIGHTS SET@ 85% (FL-312·038} INTEGRAL HEADLIGHT/MARKER ASSEMBLY WITH CHROME BEZEL (FL-31 C-998] NO CAB FRONT UPPER INBOARD VISUAL [FL·32F·005] OVER DOOR LAMP, RIGHT HAND FRONT ENTRANCE DOOR [FL·342-1K8] ALLISON 3000 PTS AUTOMATIC TRANSMISSION [FL-343-342) ALLISON VOCATIONAL PACKAGE 226 ·FIFTH GEN [FL-345·082) 5 GEN PUSH BUTTON ELEC SHIFTER W/REMOTE MTD ECU [FL-346·003) TRANSMISSION OIL CHECK AND FILL W/ELECTRONIC OIL LEVEL CHECK [FL-3ST-001] SYNTHETIC SOW TRANSMISSION LUBE (TES-295 COMPLIANT) [FL-370·011) WATER TO OIL TRANSMISSION COOLER-FRAME MOUNTED [FL·386·082} 1710 DANA SPICER MAIN DRIVELINE WITH HALF ROUND YOKES [FL-400·1AS] DA-F-10-3 10,000# FF1 71.5 KPl/3.74 DROP SINGLE FRONT AXLE [FL-402·083) BENDIX ADB22X·V AIR DISC FRONT BRAKES [FL-404-1BB] AIR DISC LONGSTROKE CENTER PORT FRONT BRAKE CHAMBERS [FL-405-030] FRONT AIR DISC BRAKE INTERNAL ADJUSTERS [FL-409·021) CHICAGO RAWHIDE SCOTS EAL PLUS XL FRONT OIL SEAL [FL·40T·002] SYNTHETIC 75W-90 FRONT AXLE LUBE [FL-418·018] CON-MET ALUMINUM FRONT HUBS WITH PRE-SET BEARINGS [FL-419·004] DISC BRAKE FRONT ROTORS FOR HYDRAULIC BRAKES [FL·41T·002] SYNTHETIC 7SW-90 REAR AXLE LUBE [FL-420-1C8) DA·RS-21·4 21K R·SERIES SINGLE REAR AXLE [FL-421-588) 5.88 AXLE RATIO [FL·423·083) BENDIX ADB22X·V AIR DISC REARBRAKES [FL·426·1AH) AIR DISC LONGSTROKE 1-DRIVE AXLE SPRING PARKING CHAMBERS [FL-428·030} REAR AIR DISC BRAKE INTERNAL ADJUSTERS [FL-440·021] CHICAGO RAWHIDE SCOTSEAL PLUS XL REAR OIL SEAL [FL-450-018] CON·MET ALUMINUM REAR HUBS WITH PRE-SET BEARINGS [FL-452·998] NO TRACTION ST ABIL1ZER [FL-460-008] STEEL AIR BRAKE RESERVOIRS INSIDE FRAME RAILS [FL-46A-032) 700 CUBIC INCH MINIMUM AUXILIARY AIR [FL-4n·060] BW DV-2 AUTO ORN VLV W/HTR ON WET TANK, PETCOCK OTHER [FL-480-009] BENDIX AD·9 AIR DRYER WITH HEATER 5 Quotation 305573: • • • • • • 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 [FL-485-002) EXTERNAL CHARGING SCHRADER VALVE [FL-490-101) WABCO 4S/4M ABS W/TRACTION CONTROL [FL-502·1EF] ALCOA 88367X 22.5X8.25 10-HPLT ALUMINUM WHEELS [FL-505-1 EF] ALCOA 88367X 22.SXS.25 10-HPL T ALUMINUM WHEELS {FL-524-001) POLISHED FRONT WHEELS (OUTSIDE ONLY) (FL-525-001) POLISHED REAR WHEELS (OUTSIDE ONLY) [FL-52M·003) TIRE/WHEEL BALANCING·LEAD FREE WEIGHTS [FL-532-002) ADJUSTABLE STEERING COLUMN [FL-545·505) 5050MM (199") WHEELBASE [FL·546·1AJ] 5/16" X 3" X 10-1/8" STEEL FRAME 120,000 PSI YIELD [FL·556-1DF] 1·PIECE 14' PTO STL 1/4" HO BUMPER JACK PROVISION [FL-558·001) FRONT FRAME-MOUNTED TOW HOOKS [FL-576-034) INSTA CHAIN AUTO TIRE CHAINS [FL-620·062] 10,000 LB. TAPERLEAF FRONT SUSPENSION [FL-622-284] AIRLINER 21,000 LB. REAR SUSPENSION [FL-644·069] FIBERGLASS HOOD WITH SOFT OPEN AND CLOSE MECHANISM [FL-646-023] HOOD MTD CHROMED PLASTIC GRILLE [FL-65X-003] CHROME HOOD MOUNTED AIR INTAKE GRILLE (FL-698·001) RADIATOR MTO A/C CONDENSER [FL-700-002) HEATER, DEFAOSTER,AND AIR COND [FL·721·029) 112DB BACKUP ALARM [FL-738·001) DIGITAL FLUSH MTO ALARM CLOCK IN DASH (FL-742-007) (2) CUPHOLDERS, LEFT HAND AND RIGHT HAND DASH [FL-763-801) FASTEN SEAT BELT INDICATOR FOR CUSTOMER SUPPLIED SEAT BELT {FL-786-998] NO POSITIONING/LOCATING SYSTEM [FL·79A·075] 75 MPH ROAD SPEED LIMIT (FL-810-027] ELECTRONIC SPEEDOMETER WITH SECONDARY KPH SCALE, NO ODOMETER [FL-81 Y-001] PAE/POST TRIP SYSTEM TEST [FL-846·001) AMMETER [FL·84C-023] PRIMARY MOOE GEARS, 6 FORWARD [FL-84L·017] DSS, ARM, FS; DSS·DISABLED,AAM·DISABLED, FS·DISABLED [FL-84U·998) NO MOOE SWITCH [FL-864-005) TRANSMISSION OIL TEMPERATURE INDICATOR LIGHT [FL·882·009) 1·VALVE PARKING BRAKE SYSTEM WITH WARNING INDICATOR (FL-910-001) SINGLE AIR SUSPN LEVELING VALVES (FL·980·88J] CAB COLOR A: E180WM008 TBB WHITE BASF (FL-99C·015) 2015 ONBOARD DIAGNOSTIC/2010 EPA/CARS 6 Quotation 305573: I nB 0 • 0 0 I CJ~ ' ! ' i ·L I l:J ~ 8 0 ! I ~ c g J 6 _11 I u~~ ~ 1lud I . ~ [ ' I ~ I ii 1- a::: 8[] w > I~ ii: Cl :+ n ~ I co N i 3l .. # • ., El ~ : i ~ . I .. § 8 (.) % i: e ~ ~ <( -c " .... a.. ~ i :J ~ <( i -r (.) a: z !! ~ ~ ~ (!) 'Z ·~ !:! 0 en _l'l I ~d " I B " ! I i 8 I • 9 ................. --------------~-• • ~ Five Star Schools 1500 E 121" Ave • Thomtan, co ao2•1 • Office: f72ot tn-4m • Fax: (720} m .... m Mandav, Aprll 27, 2015 Tf31\SWUt Trucks Attn: Jon Shaw 20770E1-76 Frant111 Road Brflhton, co 80603 Phone: (303) 289-3161 Em•R: Jshaw•transwest.cam Re: Notlca of Award, ITB 15-090-'J'nle A and Convantlanal School Buses Mr.Shaw, Adams U Five Star Schoots (District) has cansld.red the submlttlls received for the abcM!-dlSCtlbed lnvbtlon to Bid. Tiiis letter will serve as a Notlca of AWitd far th• followlnt buses: (J} 29·/lomnger T~ A School Bus w/Whnk:holr UJt $61,JBEA (JJ 29-l'a•nllfU rvpe A Sdaool Bus $SS.450EA Upon your 1cceptance, 1 reptlSefttltive ftom our Transportation Department wll contact you to flnalize the cletillls for the buses Included In this award. You are requested to acknowted1e yow acceptance of this Notice of Award In the space provided, retwnl1111 sllned copy ta Adams 12 Five Stir School District, Attn: ICyle Jimenez. Senior Buyer, Pun:hasJnt Department, 1500 E 121* Ave, Thornton, CO 8024L BY: Kyle Jimenez ES:iiil=~ Print Name: KyleJlmlnu lltle: Senior Buyer Dlte: 4/27 /J5 BY: Jon$~ Print Name: :Sw 'S~ Tide: ~ '§£~ Date: L/-?S-J S -----.."!iS.ECTION IL SPECIAL CONDmONSs--=----· '. CONFLJcrs WlTHIN THE CONTRACT DOCUMENTS: In lhe event dill conflicU exist within lbc ConlrlCt Doeumenls, the policies stllled la lhc faDowing panpphs shall aovem: A. Addenda shall supersede all alhcr Canblet Documents lo the CXClnt sp:ified. Subsequent addenda shall supersede prior addanda anl1 ta the extent speciricd . e , Drawings Ind specuations se in1a1dcd IO...-UNI lie mulmlly cxpllnllory 111d shall be KceplCll and used u 1 whale Uld nat scpanldy. Sh11111d Ill'/ item be omiaed from either !he dtlwinas or tpCCific:llion. u specified, it shall be Implied that such omissions are conllfncd in both 1be dtlwinp and the speciftcadons a necesary for the proper comtruclion oftbtl wade herein specified. Sbould any error or ~between lhe spccirtcltians and drawinp exist or appear ta exist, the Bidder shill not av111 itself of such manlfcstlJ 1111lntcatianal cnor Dr omission. •Ill mut have same explained or llljus1ed by the Dislricts Project Muqcr' before proc:cedina with Iha wade in question . 7. COOPERATIVE PURCHASING EFFOKTS: 11lc Disarict Is a member oflhe Coopndvc Educ11iaall Purchmina Counctl (CEPC), The aqraplay of the CEPC l1a aloq lhe fionl ran&c atlhe Roc:ty Mllallllins Jin the FL CaUins.IGroelcy 1rca in the nol1Jl to Coknda Sprinp ia lhe .a Tiiis mllllbcrshlp af public pun:hain& dcpctmentJ n:paents apprmcimllcly seventy pe=nt {70%) orlhe K· 12 public school enrollment in the Stale orColonda. la is henlby 11pccd lllCI udcntoad lhll MJ member of lhc CEPC may, at its diSCRtion. av.ii itself ortbis conlrlCt and purcbue any and Ill items speclfaed herein tiUlft lhc successfiil Bidda(s) at lhc cannct pricc(s) established hercift. If a CEPC member uercises this oplioa, it shall be w.dmtaacl lllCl apeetl dill such en cnnplllCll( daa nol bind eidlct Ille CEPC member or !he suecassftd Bidder 1D the 1cnns, conditions or pmaihng awards FflCl1dcd lhrou&b l11is llid 10Hcitatioa; nor does it pceclude lhe CEPC 1D1mbet li'om pwsuing a puRhlse ar purcblAs lhrou&h their awn canhctina mclhods with anodler or other vcodo11 11111111 be filrther undmtaod and 8pud dial the Dislrica is not a leplly •lllding JlldY IO any coatnclUll aperDCSll lllllle bctWlltll a CEPC manlJer and 1he Bidder as a result orlhis bid Eada CEPC mensber wldch ddamina lo enter inlo • connctull 11ran1cmcnt wilb the suc:ccssAtl Bidder lhlll estabtu its cnm coalrlef. Flse its awn anlccs, issue its own purchu: ordca, llc invoiced Ihm fimn and mm ils awn paymcnll, Mil issue ltS owa wmption cerdralcS as nquired by lhc Bidder. I. DEFICIENCJES, DEFECTS AND/OR DAMAGES TO PRODUCl'S SHALL BE CORRECTED BY BIDDER: 1he 1UCcasfill Biddcr tbaU pnxnpdy conect all dcfJCicacies, defcdl and/or damaaes ia equipneN or pllJlluc!s delivered ID lhc: Dislrii:t In scardlncc wich Ibis Bid. AU canccdans shall be made within five (5) Clll:lldar days after such dalicicnc:lcs, ck:fcdS andfor damlpS an: verbally n:potWI lo the Bidder by the Pwdlasln& Oll"tce 1bc Buldar shall be rcsponsn.te for llJina, processing and collcctina aU dama&c cJaims epinsl &he ddppor ~applicable 9. DELIVERY SHALL OCCUR NO LATER THAN DATE LISTED BELOW: The Bidder shall complete Ill dclivc:rics by no Iller lhan Thursday, July 30. 2015 All clchvaics shell be made m accordance wtlh aood comaaercillt pnct1cc and shall be ldhcn:d lo by the -=ssful Bidclcr(s). i:xc:cpt • suc:h cases when: &he dclivc:ry win be delayed ck&c to acts of God, strikes. or odJCr causes bcyand Che control of I.he Bidder In dus: cases, lho Bidder shall nail~ the Dislrict of the dofays in lllvanc:c of 1hc: dchvcry dAtc so lhal a revised delivery schedule can be nqalialcd. JO. DELIVERY LOCATIONS AND llOIJRSSPECIFIED: The Bidder shall deliver items in ~an wilh Utis Bid 10 lhc Adams 12 Transportabon Dcpannacnl which is IOCllled al 1350 E 12&h A vc. l1lomtan. CO 8024 t DcliYeria will only lie acccpkd fi'am I 001.111 . lo 4 OD pm Monday llvoup Fnday SECT10N ll IPECW. CCNOITIQNS ADMIS 12 fNE STNI &CHDOl.S -BID NO 1HIO • •• • • • • COUNCIL COMMUNICATION Date: Agenda Item: Subject: Jul y 6, 2015 11 c v Approval of Lubrication System Installation for Fleet Shop Initiated By: Staff Source: Public Works Pat White, Fleet Manager COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Mission: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community identity. Council approved funding in the 2015 Bud get. RECOMMENDED ACTION Staff recommends Council approve, by motion, awarding Kubat Equipment & Service (the lowest technically acceptable bidder) a contract in the amount of $69,202.85 for the install at ion of a shop lubri cation system in the Fleet Maintenance Shop in the amo unt of $69,202.85 . BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Currently, the Fleet Maintenance Shop does not have a functional pressurized lubrication system. When veh icl es are being serviced, technicians have to move barrels of oi l around in the shop, or fill buckets of oil to refill ve hicl es. This system wi ll have hose drops for every two stalls , elimin ating the curren t practice. FINANCIAL IMPACT $69,202.85. The funds are available in the Servicenter Fund , and the expenditure was approved in the 2015 Budget. LIST OF ATTACHMENTS City of Englewo od Bid Tabulati on Sheet in reference t o It em Bid ITB-1 5-007, Lubrication Contract for Construction • • • City of Englewood Bid Tabulation Sheet Bid Opening Date: May 15, 2015 2:00 P.M. MDT I Apparent Low Bidder I ITEM BID: ITB-15-007 Lubrication System I Fleet Shop ts1a tsona Vendor Y/N SOQ Y/N Total Bid Exceptions: Kubat Equipment And Service, Inc. 1070 S Galapao St Denver, CO 80223 Craig Hoyer -President 303-777-2044 y y $ 69,202.85 Eaton Sales and Service, LLC 4803 York St Denver, CO 80216 Bruno Busnardo -Sales Manager or $67,840.00 with 303-296-5716 y y $ 78,721.00 I Graco equipment I CONTRACT FOR CONSTRUCTION #CFC/15-33 CITY OF ENGLEWOOD, COLORADO 4'HIS CONTRACT and agreement, made and entered into this __ day of , 20_, by and between the City of Englewood, a municipal corporation of the State of Colorado hereinafter referred to as the "City", and , whose address is ------------------' ("Contractor''), commencing on the day of ____ , 20_, and continuing for at least ten (10) days thereafter the City advertised that sealed proposals would be received for furnishing all labor, tools, supplies, equipment, materials and everything necessary and required for the following: WHEREAS, proposals pursuant to said advertisement have been received by the Mayor and City Co1,.mcil and have been certified by the Director of Public Works to the Mayor and City Council with a recommendation that a contract for work be awarded to the above named Contractor who was the lowest reliable and responsible bidder therefore, and · WHEREAS, pursuant to said recommendation, the Contract has been awarded to the above named Contractor by the Mayor and City Council and said Contractor is now willing and able to perform all of said work in accordance with said advertisement and his proposal. NOW THEREFORE, in consideration of the compensation to be paid and the work to be performed under this contract, the parties mutually agree as follows : • • A. Contract Documents: It is agreed by the parties hereto that the following list of instruments, drawings and documents which are attached or incorporated by reference constitute and shall be referred to either as the Contract Documents or the Contract and all of said instruments, drawings, and documents taken together as a whole constitute the Contract between the parties hereto and they are as fully a part of this agreement as if they were set out verbatim and in full: Invitation to Bid Contract (this instrument) Insurance Performance Payment Maintenance Bond Technical Specifications B. Scope of Work: The Contractor agrees to and shall furnish all labor, tools, supplies, equipment, materials and everything necessary for and required to do, perform and complete all the work described, drawn, set forth, shown and included in said Contract Documents. C. Terms of Performance: The Contractor agrees to undertake the performance of the work under this Contract within ten (10) days from being notified to c9~mence work by the Director of Public Works and agrees to fully complete said work by k , plus such extension or extensions of time as may be granted by the Director of Public Works in accordance with the provisions of the Contract Documents and Specifications. D. Indemnification: The city cannot and by this Agreement/Contract does not agree to indemnify, hold harmless, exonerate or assume the defense of the Contractor or any other person or entity, for any purpose. The Contractor shall defend, indemnify and save harmless the City, its officers, agents 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951 www.englewoodgov.org 1 including Worker's Compensation claims, in any way resulting from or arising out of this Agreement/Contract: provided, however, that the Contractor need not indemnify or save harmless the City, its officers, agents and employees from damages resulting from the sole negligence of the City's officers, agents and Employees. • E. Termination of Award for Convenience: The City may terminate the award at any time by giving written notice to the Contractor of such termination and specifying the effective date of such termination, at least thirty (30) days before the effective date of such termination. In that event all finished or unfinished service, reports, material (s) prepared or furnished by the Contractor after the award shall, at the option of the City, become its property. If the award is terminated by the City as provided herein, the Contractor will be paid that amount which bears the same ratio to the total compensation as the services actually performed or material furnished bear to the total services/materials the successful firm agreed to perform under this award, less payments of compensation previously made. If the award is terminated due to the fault of the Contractor the clause relating to termination of the award for cause shall apply. F. Termination of Award for Cause: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its obligations or if the Contractor shall violate any of the covenants, agreements or stipulations of the award, the City shall have the right to terminate the award by giving written notice to the Contractor of such termination and specifying the effective date of termination. In that event, all furnished or unfinished services, at the option of the City, become its property, and the Contractor shall be entitled to receive just, equitable compensation for any satisfactory work documents, prepared completed or materials as furnished. Notwithstanding the above, the Contractor shall not be relieved of the liability to the City for damages sustained by the City by virtue of breach of the award by the Contractor and the City may withhold any payments to the Contractor for the purpose of set off until such time as the exact amount of damages due the City from the Contractor is determined. G. Terms of Payment: The City agrees to pay the Contractor for the performance of all the work required under this contract, and the Contractor agrees to accept as his full and only compensation therefore, such sum or sums of money as may be proper in accordance with the price or prices set forth in the Contractor's proposal attached and made a part hereof, the total estimated cost thereof being Sixty nine thousand two hundred and two dollars and eighty five cents. ($69.202.85 ). A 5% retainage of the awarded project amount will be withheld until final inspection and acceptance by the Project Manager. H. Aoorooriation of Funds: At present, $69,202.85 has been appropriated for the project. Notwithstanding anything contained in this Agreement to the contrary, the parties understand and acknowledge that each party is subject to Article X, § 20 of the Colorado Constitution ("TABOR"). The parties do not intend to violate the terms and requirements of TABOR by the execution of this Agreement. It is understood and agreed that this Agreement does not create a multi-fiscal year direct or indirect debt or obligation within the meaning of TABOR and, notwithstanding anything in this Agreement/Contract to the contrary, all payment obligations of the City are expressly dependent and conditioned upon the continuing availability of funds beyond the term of the City's current fiscal period ending upon the next succeeding December 31. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, • and otherwise made available in accordance with the rules, regulations, and resolutions of the City • and applicable law. Upon the failure to appropriate such funds, this Agreement shall be deemed 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951 www.enqlewoodgov.org 2 • • terminated. The City shall immediately notify the Contractor or its assignee of such occurrence in the event of such termination . I. Liquidated Damages: The City and Contractor recognize that time is of the essence in this Agreement because of the public interest in health and safety, and that the City will suffer financial loss, and inconvenience, if the Work is not complete within the time specified in the bid documents, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving, in a legal proceeding, the actual loss suffered by the City if the Work is not complete on time. Accordingly, instead of requiring any such proof, the City and Contractor agree that as liquidated damages for delay, but not as a penalty, Contractor shall pay the City $0.00 for each day that expires after the time specified for substantial completion until the Work is complete, and $0.00 for each day that expires after the time specified for final completion until the Work is finally complete. J. Assignment: Contractor shall not, at any time, assign any interest in this Agreement or the other Contract Documents to any person or entity without the prior written consent of the City specifically including, but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law). Any attempted assignment which is not in compliance with the terms hereof shall be null and void. Unless specifically stated to the contrary in any written consent to an Assignment, no Assignment will release or discharge the Assignor from any duty or responsibility under the Contract Documents. K. Contract Binding: It is agreed that this Contract shall be binding on and inure to the benefit of the parties hereto, their heirs, executors, administrators, assigns, and successors. L. Colorado Labor Law: If this project is for a public works project or public project, as defined in Section 8-49-102(2) C.R.S. the contractor shall comply with 8-17-101 C.R.S. which requires the contractor to use at least eighty percent (80%) Colorado labor for any public works project financed in a whole or in part by State, counties, school districts, or municipal monies. M. Contractors Guarantee: The Contractor shall guarantee that work and associated incidentals shall remain in good order and repair for a period of one (1) year from all causes arising from defective workmanship and materials, and to make all repairs arising from said causes during such period without further compensation. The determination of the necessity for the repair or replacement of said project, and associated incidentals or any portion thereof, shall rest entirely with the Director of Public Works whose decision upon the matter shall be final and obligatory upon the Contractor. VERIFICATION OF COMPLIANCE WITH C.R.S. 8-17.5-101 ET.SEQ. REGARDING HIRING OF ILLEGAL ALIENS (a) Employees, Contractors and Subcontractors: Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor shall not contract with a subcontractor that fails to certify to the Contractor that the subcontractor will not knowingly employ or contract with an illegal alien to perform work under this Contract. [CRS 8-17.5-102(2)(a)(I) & (II).] (b) Verification: Contractor will participate in either the E-Verify program or the Department program, as defined in C.R.S . 8-17 .5-101 (3 .3) and 8-17.5-101 (3 .7) respectively, in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under this public contract. Contractor is prohibited from using the E-Verify program or the Department program procedures to undertake pre-employment screening of job applicants while this contract is being performed . • 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951 www.englewoodgov.org 3 (c) Duty to Terminate a Subcontract: If Contractor obtains actual knowledge that a subcontractor performing work under this Contract knowingly employs or contracts with an illegal alien, the Contractor shall: (1) notify the subcontractor and the City within three days that the Contractor has actual. knowledge that the subcontractor is employing or contracting with an illegal alien; and (2) terminate the sub-contract with the subcontractor if, within three days of receiving notice required pursuant to this paragraph the subcontractor does not stop employing or contracting with the illegal alien; except that the Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with the illegal alien. (d) Duty to Comply with State Investigation: Contractor shall comply with any reasonable request of the Colorado Department of Labor and Employment made in the course of an investigation by that the Department is undertaking pursuant to C.R.S. 8-17.5-102 (5). (e) Damages for Breach of Contract: The City may terminate this contract for a breach of contract, in whole or in part, due to Contractor's breach of any section of this paragraph or provisions required pursuant to C.R.S. 8-17.5-102. Contractor shall be liable for actual and consequential damages to the City in addition to any other legal or equitable remedy the City may be entitled to for a breach of this Contract under this Paragraph . IN WITNESS WHEREOF, the parties hereto have executed this Contract the day and year first written above. ~· CITY OF ENGLEWOOD By: _<Z_.,,......_..a&..I'/, __ ~ __ Lf"-""-"· ,___J __ Date:-"'-'#-~__.,....~~.____-_ • (Department Director) T7 By: ______________ Date:-------- (C ity Manager)_ Eric Keck By: ______________ Date:-------- (Mayor) -Randy P. Penn ATTEST: ____________________ _ City Clerk -Loucrishia A. Ellis • 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951 www.englewoodgov.org 4 STATE oFCelomJ,o > COUNTY OF bQ)l\.l~ ~ ss. On this ate I 20_lli before me personally appeared c rq(<f, ~ n , known o me to be th of '\I r · • ~Jue O , the corporation that executed the within and foregoing in tru ent, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. My commission expires: _~__,_f ..... 'Z+-(_:a--o_t 0 __ • ~;ff~ =~OTARY . State of Colorado Notary ID 200840243n My Commission Expires August 7, 2016 • 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951 www.englewoodgov.org 5 SCHEDULE A OUTLINE OF STATEMENT OF WORK • {Provide the requested below information) 1. GENERAL [Identification of parties and date of execution] Kubat Equipment and Service, 1070 S. Galapao St., Denver CO 80223. [Reference to Construction Services Agreement by date] 2. NAMES OF PROJECT COORDINATORS: Pat White 3. SUMMARY OF PURPOSE FOR STATEMENT OF WORK Remove existing lube reels and piping at City of Englewood Fleet Facility, 2800 S. Platte River, Englewood CO 80110. Existing piping will be capped and plugged upon removal and disposed of. New reel banks (5) will be installed in the fleet shop for the following products: Engine coolant, Mobile 1 engine oil, Delvac engine oil, Transmission fluid, and 15046 hydraulic fluid. New reel assemblies will be installed on ceiling structure with unistrut channel, supports, and fittings. Vendor will plumb from lubrication room to new product reels with 5/8" high pressure tubing for engine oils and 1" copper tubing. New piping will be suspended from the ceiling structure with unistrut channel, supports, and fittings. Product piping will be tied into product pumps. At each pump and reel location an isolation ball valve will be installed. In lubrication room vendor will tie into the existing air outlet and install a Yi'' copper air manifold to supply the • product pumps. For each pump an isolation ball valve will be installed. Upon the completion of the installation all of the lube lines will be purged and all new equipment tested for proper operation. 4 . EQUIPMENT AND PROGRAMMING TO BE PROVIDED BY CITY (IF ANY) NA. 5. OTHER CONTRACTOR RESOURCES [If desired, provide for the Contractor's commitment of its own staff, facilities, and other resources by nature or item] 6. DESCRIPTION OF WORK PRODUCT AND DELIVERABLES [Include functional and technical specifications of Work Product and Documentation, and refer to any specific enhancements that may be sought.] [Describe prototype or components to be delivered.] [Include as Deliverables copies of the reports of all project reviews, inspections, and tests conducted during the course of performance .] 7. SPECIAL TERMS, IF ANY 8 . MODE OF PAYMENT: PO 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951 www.englewoodgov.org 6 • < 9. PAYMENT SCHEDULE City will pay Contractor for the work in accordance with the following payment schedule. All payments to ac>ntractor are contingent on Contractor's satisfying the Deliverables/Milestones set forth in the Payment Wchedule. Payments shall be made upon City's written confirmation to Contractor that the Deliverables- Milestones have been satisfied. [Insert payment schedule] 10. SCHEDULE AND PERFORMANCE MILESTONES This schedule sets for the target dates and performance milestones for the preparation and delivery of the Deliverables by Consultant. Performance Milestone Responsible Party Target Date 11. ACCEPTANCE AND TESTING PROCEDURES : Upon the completion of the installation all of the lube lines will be purged and all new equipment tested for proper operation. 12. LOCATION OF WORK FACILITIES : Servicenter Substantially all of the work will be conducted by Contractor at its regular office located in ____ _ City will provide the City office space and support as it agrees may be appropriate, at its ------ .ility. IN WITNESS WHEREOF, pursuant and in accordance with the Contract Agreement between the parties hereto dated , 20_, the parties have executed this Statement of Work as of this __ _ day of , 20_. CITY OF ENGLEWOOD, COLORADO .By: _____________ __ (Signature) (Print Name) Title:-------------- Date: -------------- 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951 www.enqlewoodgov.org 7 Date:--=~=-· __.-.4~£.;;.._--L ....... 'L------• • • 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951 www.enqlewoodqov.org 8 PERFORMANCE. PAYMENT AND MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS That we _hereinafter called the Principal, • d hereinafter called the Surety, are jointly and severally eld and firmly bound unto THE CITY OF ENGLEWOOD, County of ARAPAHOE, State of COLORADO, hereinafter called the Owner, in the sum of ($ ), lawful money of the United States of America, to be paid to the Owner for the payment whereof the Principal and Surety hold themselves , their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly bound by these presents. WHEREAS, the Principal has, by means of a written agreement dated ---------entered into a Contract with the Owner for the construction of which Contract is by reference made a part hereof the same as though fully set forth herein ; NOW, THEREFORE, the conditions of this obligation are as follows: FIRST, The Principal shall : (1) faithfully perform said Contraet on Principal's part and satisfy all claims and demands incurred for the same; (2) fully indemnify and save harmless the Owner from all costs and damages which said Owner may incur in making good any default. SECOND, To the extent permissible by law, the Principal shall protect, defend, indemnify and save harmless the Owner, the Architect-Engineer, and their officers, agents, servants and employees, from and against suits, actions, claims , losses, liability or damage of any character, and from and against costs and expenses, including in part attorney fees, incidental to the defense of such suits, actions, claims, losses, damages or liability on account of injury, disease , sickness, including death, to any person , or damage to property, including in part the loss of use, resulting therefrom , based upon or allegedly based upon any act, omission or occurrence of the Principal, or his employees, servants, agents, subcontractors or suppliers, or anyone else • der the Principal's direction and control (regardless of whether or not cause in part by a party indemnified reunder), and arising out of, occurring in connection with, resulting from, or caused by the performance or failure of performance of any work or services called for by the Contract, or from conditions created by the performance or non-performance of said work or services. THIRD. The Principal shall pay all persons, firms and corporations , all just claims due them for the payment of all laborers and mechanics for labor performed, for all materials and equipment used or rented in the performance of Principal's Contract. Contractor's Guarantee. The Contractor shall guarantee that work and associated incidentals shall remain in good order and repair for a period of one (1) year from all causes arising from defective workmanship and materials, and to make all repairs arising from said causes during such period without further compensation, and shall keep the same in said work and repair without further compensation for a period of one (1) year from and after completion and acceptance thereof by the City. The determination of the necessity for the repair or replacement of said project, and associated incidentals or any portion thereof, shall rest entirely with the Director of , whose decision upon the matter shall be final and obligatory upon the Contractor. Every Surety on this bond shall be deemed and held, any Contract to the Contrary notwithstanding, to consent without notice : • 1. To any extension of time to the Contractor in which to perform the Contract. 2. To any change in the Plans, Drawings, Specifications, Contract or other Contract Documents, when such change does not involve an increase of more than twenty percent (20%) of the total contract price, and shall then be released only as to such excess increase . 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783 -6951 www.englewoodgov .org 9 Further, every Surety on this bond shall pay to this Owner all costs and attorney fees necessary to enforce the provisions on the bond provisions contained herein . Unless prohibited by law, an action on the payment and performance provisions of this bond may be brought • by the Owner or any person entitled to the benefits of this bond at any time within five years from date of final settlement of the Contract, and under the maintenance provisions of this bond an action may be brought within five (5) years from the time the cause of action arises. Principal and Surety are jointly and severally liable under the provisions hereof and action against either or both may proceed without prior action against the other, and both may be joined in one action . SIGNED AND SEALED THIS __ day of __________ , 20 . IN PRESENCE OF: ATTEST: (As to Corporation) By: ____________ ~ Secretary (CORPORATE SEAL) COUNTERSIGNED: By: ____________ _ Resident Agent (Print Name Below) Name Title Surety Attorney in fact (SEAL OF SURETY) (Accompany this bond with Attorney-in-fact's authority from the Surety to execute the bond, certified to include the date of the bond.) Approved for the City of Englewood: By : -------------- City Manager • • 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951 www.engl e woodgov .org 10 City of Englewood. Colorado Sales and Use Tax and Arapahoe County Open Space Sales Tax The contractor, or any of his/her sub-contractors, shall be required to pay all sales and use (regular and/or Ailding) taxes levied by the City of Englewood and Arapahoe County on any materials built into, incorporated • used (such as formwork materials, etc .) on the project including rental of equipment. In addition any equipment purchased within the last three years and used on this project is subject to a 3.5% sales tax plus .25% Arapahoe County Open Space Sales Tax. Upon completion of the work, the Contractor will be required to furnish the City with an itemized statement of the tangible property upon which the tax is due. Building Use Tax is collected on a permit for materials that become part of the improvements to realty. Any other materials not included in a permit are subject to regular use tax. This includes, but is not limited to temporary fencing, tools and equipment purchased or rented for the project, and any other items that would normally be subject to regular use tax (consumed/used by the contractor). A contractor is liable to the City for regular as well as the building use taxes . If City tax has been paid on items subject to regular use tax in Englewood or elsewhere, please provide a receipt for taxes paid to receive credit. All materials subject to regular use tax will be collected when sales/use taxes are filed or when an audit is performed. The contractor shall report separately on Form FR39a the materials that become part of the improvements to realty versus other materials not included in a permit as stated above. The contractor and/or sub-contractor may be exempt from the tax (for example, State and RTD tax) when the material becomes part of the structure for a tax exempt entity. The contractor and/or sub-contractor must obtain an exemption certificate from the Department of Revenue to purchase the materials tax free. Each sub-contractor shall compile a complete list of paid invoices, based on materials purchased directly by the sub-contractor, including the following information: invoice number, invoice date, vendor's name, invoice amount, amount of tax due the City, type of materials (cement, rebar, structural steel, flooring , etc .). [Form FR39a] .e contractor shall compile a complete list of paid invoices based on materials purchased directly by the contractor, including the following information: invoice number, invoice, date, vendor's name, amount of invoice, amount of tax due the City, type of material (cement, rebar, structural steel, flooring, etc.). [Form FR39a] At completion of the work, each sub-contractor shall submit ,on forms supplied by the City of Englewood, to the contractor, a document similar to Form FR39a and the "Affidavit" (2 copies) duly acknowledged, based on the information compiled as indicated above. The contractor shall forward all said certificates to the City's Project Manager. (The City will supply said forms.) The contractor and all sub-contractors shall keep sufficient records to verify the amount of purchases subject to use taxes due to the City and the amount of purchases subject to Arapahoe County Open Space taxes due to Arapahoe County. This documentation shall be maintained for three years subsequent to the issue date of the Certificate of Occupancy. Prior to the City issuing the Certificate of Occupancy (CO), all applicable City of Englewood Regular Use and/or Building Use Taxes and Arapahoe County Open Space Tax on any tangible property built into, incorporated or used on the project must be paid . • 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951 www.englewoodgov.org 11 CITY OF ENGLEWOOD, COLORADO DEPARTMENT OF FINANCE AND ADMINISTRATIVE SERVICES AFFIDAVIT COUNTY OF _____________ ss. (Title) (Signer's Name) ---------------------------------'being of lawful (Business Name of Contractor) age and first duly sworn, deposes and says: That under the terms of a contract dated , 20 : That was the prime or sub-contractor for the installation of equipment and/or construction of a ---------------------for the -----------------------------; that between the dates of (Entity Name) -------------' 20_ and , 20_ said contractor built into or installed tangible, personal property upon which use tax is subject; the entire purchase price is listed on attached form, and that evidence of payment for said tangible, personal property are available for inspection by the City of Englewood. That the tangible, personal property upon which the tax was paid was actually built into or installed in said • (Type of Structure and Project Location Address) The entire purchase price of said tangible, personal property and the tax thereon is listed on the attached form. hereto and make a part hereof. The contract is not yet completed D The contract was completed--------' 20_. ------------____ _ Contractor's Signature Date Before me---------------------' a Notary Public in and for ------------County, Colorado, personally appeared------------ ---------------' know to me personally to be the person whose signature appears hereon and who subscribed his signature hereunto in my presence this day of -----------------------'A.D.20 . My commission expires----------- Date Notary Public (SEAL) FR39/Section3 • 1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951 www.englewoodgov.org 12 • • • ~-~~-~~ INVOICE VENDOR'S NAME MATERIAL ONLY 3.5% ENGLEWOOD 3.5% ENGLEWOOD .25% ARAPAHOE . {Please list each separately) SALES TAX USE TAX COUNTY SALES (cement, re-bar, Number Date Cost (If paid) TAX 13 structural steel, flooring, etc) End of Document 1000 Englewood Parkway, Englewood, Colorado 80110-2373 Ph (303)762-2412 Fax (303)783-6951 www.englewoodgov.org ' • • • 14