HomeMy WebLinkAbout2015-12-07 (Regular) Meeting Agenda Packeti1!= EflQlewood AGENDA
1000 Englewood Pkwy -Council Chambers
Englewood, CO 80110
Regular City Council Meeting
Monday, Dec. 7, 2015 •7:30 p .m.
1 . Call to Order.
2. Invocation.
3. Pledge of Allegiance.
4. Roll Call .
5 . Consideration of Minutes of Previous Session.
a. Minutes from the Regular City Council Meeting of Nov. 16, 2015.
6. Recognition of Scheduled Public Comment. The deadline to sign up to speak for Scheduled Public
Comment is Wednesday, prior to the meeting, through the City Manager's Office. Only those who meet
the deadline can speak in this section . (This is an opportunity for the public to address City Council. There
is an expectation that the presentation will be conducted in a respectful manner. Council may ask
questions for clarification, but there will not be any dialogue. Please limit your presentation to five
minutes .)
a. Recognition of student artists whose artwork is included in the 2016 Englewood Calendar:
Isaiah (Jett) Coleman, 11th Grader at Colorado's Finest High School of Choice
Avery Garcia, 2nd Grader at Cherrelyn Elementary
Jake Swenson, 12th Grader at Colorado's Finest High School of Choice
Alexis Garb, 3rd Grader at Clayton Elementary
Brianna Cervantes, 9th Grader at Englewood High School
Eden Thomas, 1st Grader at Cherrelyn Elementary
Emelia Mullen berg, 9th Grader Colorado's Finest High School of Choice
Brook Sullivan, 6th Grader at Clayton Elementary
Gabriella Fatovic, Kindergartner at All Souls School
Miranda Coleman , 9th Grader at Englewood High School
Estie Vercande, 1st Grader at Cherrelyn Elementary
Jes Connell, 9th Grader at Colorado's Finest High School of Choice
Dustin Peterson, 10th Grader at Englewood High School
b. Oscar Reyes, from Color Esperanza, will thank the Council for their 2016 funding .
c. Color Esperanza will address Council regarding their vision and outreach in Englewood .
d. Doug Cohn, Englewood resident, will address Council regarding historic preservation.
e. Elaine Hults, Englewood resident, will address Council regarding Council's decorum.
7. Recognition of Unscheduled Public Comment. Speakers must sign up for Unscheduled Public
Comment at the beginning of the meeting. (This is an opportunity for the public to address City Council.
There is an expectation that the presentation will be conducted in a respectful manner. Council may ask
Please note : If you have a disability and need auxiliary aids or services, please notify the City of
Englewood (303-762-2405) at least 48 hours in advance of when services are needed.
Englewood City Council Agenda
December 7, 2015
Page 2
questions for clarification, but there will not be any dialogue. Please limit your presentation to three
minutes . Time for unscheduled public comment may be limited to 45 minutes , and if limited , shall be
continued to General Discussion .)
Council Response to Public Comment.
8. Communications , Proclamations, and Appointments.
a. Proclamation declaring December 15, 2015, Bill of Rights Day.
9. Consent Agenda Items
a. Approval of Ordinances on First Reading.
i. Council Bill 60 -The Littleton/Englewood Wastewater Treatment Plant recommends
Council approve a bill for an ordinance approving an IGA for NetDMR between the UE
WWTP and Colorado Department of Public Health and Environment, Water Quality
Control Division for the Clean Water Act National Pollutant Discharge Elimination
System permit-required electronic reporting of the Discharge Monitoring Reports. Staff:
WWTP Director Dennis Stowe
ii. Council Bill 62 -The Police Department recommends Council adopt a bill for an
ordinance authorizing the Englewood Police Department to accept grant funding from
the Colorado Department of Transportation (COOT) 405C Traffic Records Program for
an E-Ticketing system. Staff: Deputy Police Chief Jeff Sanchez
b. Approval of Ordinances on Second Reading .
c. Resolutions and Motions.
10. Public Hearing Items .
11 . Ordinances, Resolutions and Motions .
a. Approval of Ordinances on First Reading.
i. Council Bill 61 -The Utilities Department recommends Council approve a bill for an
ordinance approving Valley Sanitation District Supplement #24. Staff: Director of
Utilities Tom Brennan
ii. Council Bill 58 -The City Manager's Office recommends Council table a bill for an
ordinance amending Title 6, Chapter 1, Section 8, of the Englewood Municipal Code
2000 adopting smoking prohibitions, state standards, further defining public buildings
and unifying the definition of tobacco throughout the code . Staff: City Manager Eric
Keck
b . Approval of Ordinances on Second Reading .
i. Council Bill 59 -Approving a six-month extension on the marijuana social club
moratorium . Staff: Interim Community Development Director Michael Flaherty
Please note : If you have a disability and need aux iliary aids or services , please not ify the City of
Englewood (303-762 -2405) at least 48 hours in advance of when services are needed .
Englewood City Council Agenda
December 7, 2015
Page 3
c . Resolutions and Motions.
i. The Public Works Department recommends Council approve, by motion, the purchase of
a 2016 Freightliner M2 106 dump truck with an attached PB loader from Transwest
Truck Trailer RV for $183,521 . Staff: Right of Way Services Manager Larry Nimmo &
Fleet Manager Pat White
ii. The Fleet/ServiCenter recommends Council approve, by motion, the purchase of a
Volvo IFB-15-015 four wheel drive loader from Power Equipment Company in the
amount of $116,816 .00. Staff: Fleet Manager Pat White
iii. The Utilities Department recommends Council approve, by motion, the Advanced Utility
Systems annual maintenance billing in the amount of $61,496.86. Staff: Director of
Utilities Tom Brennan
iv. The Utilities Department recommends Council approve, by motion, the Denver Water
Board invoice for the Meadow Creek Dam Outlet Works Replacement Project in the
amount of $329,878.14. Staff: Director of Utilities Tom Brennan
v. The Utilities Department recommends Council approve, by resolution, the Assignment of
License Agreement from Wildacres, LLC for crossing the City Ditch to 2 T Acres LLC.
Staff: Director of Utilities Tom Brennan
vi. The Community Development Department recommends Council approve, by resolution,
the Finding of Fact in the matter of appeal of case #2015-09, 4635 S. Pearl St., Urban
Lot Development. Staff: Interim Community Development Director Michael Flaherty
12. General Discussion.
a. Mayor's Choice.
b. Council Members' Choice.
i. A motion authorizing the recruitment of a new City Attorney through the use of an
executive search firm RFP.
ii. Executive Session: For discussion of a personnel matter under C.R.S. Section 24-6-
402(2)(f) and not involving: any specific employees who have requested discussion of
the matter in open session; any member of this body or any elected official; the
appointment of any person to fill an office of this body or of an elected official; or
personnel policies that do not require the discussion of matters personal to particular
employees.
iii. Approval of a resolution establishing the salary for the Acting City Attorney.
13. City Manager's Report.
Please note: If you have a disability and need auxiliary aids or services, please notify the City of
Englewood (303-762-2405) at least 48 hours in advance of when services ar~ needed.
Englewood City Council Agenda
December 7, 2015
Page4
a. CML Workshop: Effective Governance for Elected Officials Friday, Jan. 29, 8:30 a.m.-4
p.m. in Denver.
14. City Attorney's Report.
a. Executive Session: For a conference with special counsel for the purpose of receiving
legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b).
15. Adjournment.
Please note : If you have a disability and need auxiliary aids or services, please notify the City of
Englewood (303-762-2405) at least 48 hours in advance of when services are needed.
Lou Ellis.
From:
Sent:
To:
Cc:
Subject:
Attachments:
Leigh Ann Hoffhines
Friday, December 04, 2015 4:37 PM
Joe Jefferson; Amy Martinez
Lou Ellis
Speak in g points for 12/7 Artist Recognition
12-7-2015 artist recognition script.docx
Good afternoon, Mayor Jefferson and Council Member Martinez! Here is the script for Monday night's calendar artist
recognition .
Joe, you will do the welcome & introductions, I will thank the sponsors and call the kids up . You can hand them the
envelope with concert tickets when you shake their hands, and Amy will present them with their framed artwork.
I will have a hard copy for you Monday night. You will see that I have listed all the special guests who have been invited;
I will cross out any who are not in attendance Monday night.
Let me know if you have any suggested changes on the script or the presentation plan.
Thanks, Leigh Ann
Leigh Ann Hoffhines
Communications Coordinator
City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
303-762-2316
lhoffhines@englewoodgov.org
~Ehglewood
www.englewoodgov.org I Facebook
City of Englewood's Mission: To promote and ensure a high quality of life , economic vitality, and a uniquely desirable community
identity.
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,December 7, 2015 • 2016 Calendar Artist Recognition
MAYOR JEFFERSON:
• Good evening and thank you for coming to help us recognize the students whose
artwork is featured in the 2016 Englewood Calendar.
• We are pleased to see so many of you here to help us honor these talented artists!
• Before we get started, we have some guests in the audience I would like to
recognize.
o Englewood School Board Members:
• Tena Prange, President
• Kevin Ebert
• Jason Sakry
• Sharon Scheminske
• Dagan Thomas
o Superintendent of Englewood Schools, Dr. Wendy Rubin
o Englewood's Art Teachers:
• Mary Lynn Baird, art teacher at Clayton Elementary.
• Kate Dulaney, art teacher at Charles Hay World School (former art
teacher at Cherrelyn and Bishop).
• Erick Swanson, art teacher at Englewood Middle School.
• Ryan Talbot, art teacher at All Souls School.
• Emily Winthrop, art teacher at Englewood High School.
• Kim Young, art teacher at Colorado's Finest High School of Choice.
o Englewood School Administrators:
• Mandy Braun, Principal at Englewood Middle School
• Jon Fore, Principal at Englewood High School
• Linda Lewis, Principal at Bishop Elementary School
• Eva Pasiewicz, Principal at Cherrelyn Elementary School
• Dr. Bobbie Skaggs, Principal at Colorado's Finest High School of
Choice
• Nicole Westfall, Principal at Clayton Elementary School
• A little background on our annual calendar: Each year the City of Englewood
produces a calendar that showcases Englewood's talented student artists.
• To help choose the artwork that is included in the calendar, we hold an art contest
that is open to all students who live or go to school in Englewood .
• The 2016 Calendar features 13 pieces from this year's student art contest.
• I had the pleasure of serving on the selection panel, along with current and former
City Council members, members of the Cultural Arts Commission, and members of
the local arts community.
• I am going to ask Council Member Amy Martinez to help me with the presentation.
Prior to her recent election to City Council, Amy served on the Englewood Cultural
Arts Commission for several years and has been a long-time supporter of the
calendar project.
• I would also like to invite Communications Coordinator Leigh Ann Hoffhines to help.
[You and Amy will move to the front of the dais and I will step to the podium.]
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·LEIGH ANN:
• We would like to offer a very special thanks to the art teachers, the parents, and the
school administrators who support these talented artists every day.
• Before we recognize the artists, I would also like to acknowledge our generous
sponsors for the 2016 Englewood Calendar:
o Museum of Outdoor Arts
o Frame de Art
o Englewood Arts
o Signs on Broadway
o Colore Italian Restaurant & Pizzeria
o Englewood Lions Club
o Englewood Cultural Arts Commission
o Bernice Wolosyn
o Englewood Schools
o Greater Englewood Chamber of Commerce
o Englewood Housing Authority
o Thompson Automotive
o Christian Science Reading Room
• We are returning the artists' artwork this evening, matted and framed.
• Artists will also receive:
o Tickets to an upcoming Englewood Arts concert in Hampden Hall here at the
Englewood Civic Center. (Thanks to Englewood Arts for donating the tickets -
good for any concert throughout the 2015/2016 season except the March 19
performance.)
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•
,. Now, let's recognize the artists -I would like each artist to come forward as I call
your name.
• And the 2016 Calendar artists are ...
• Isaiah (Jett) Coleman, an 11th Grader at Colorado's Finest High School of Choice.
Jett's painting, entitled "I wish to swim with the fish with a shell on my back and a
smile half-cracked," is featured on the cover of the calendar.
• Avery Garcia, a 2nd Grader at Cherrelyn Elementary School. Avery's collage,
"Mean Bird," is our January artwork.
• Jake Swenson, a 12th Grader at Colorado's Finest High School of Choice. Jake's
artwork, "Jessica," is featured in February.
• Alexis Garb, a 3rd Grader at Clayton Elementary School. Alexis' "Dream Cat" is
featured in March.
• Brianna Cervantes, a 9th Grader at Englewood High School. Rebecca's pastel
piece, "The Chicago Sky Line," is featured in April. (Note artwork created at EMS)
• Eden Thomas, a 1st Grader at Cherrelyn Elementary School. Eden's painting,
"Rousseau Tiger," is our May artwork.
• Emilia Mullenberg, a 9th Grader at Colorado's Finest High School of Choice.
Emilia's piece, "Koi Time," is featured in June.
• Brook Sullivan, a 6th Grader at Clayton Elementary School. Brook's painting, "The
Big Elephant," is featured in July.
• Gabriella Fatovic, a Kindergartner at All Souls Catholic School. Gabriella's
painting, "Lion in the Jungle," appears in August.
• Miranda Coleman, a 9th Grader at Englewood High School. Miranda's artwork,
called "Gloom City," is featured in September.
• Estie Vercande, a pt Grader at Cherrelyn Elementary School. Estie's collage, "Hot
Dog Cool Cat," appears in October.
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•
• Jes Connell, a 12th Grader at Colorado's Finest High School of Choice. Jes painting,
"Seven Moons," appears in November.
• Dustin Peterson, a 10th Grader at Englewood High School. Dustin's painting, "Jojo
the Cat," is our December artwork.
• Note Top SO artwork in the calendar, in addition to top 13 featured artists.
• Thanks to all of you for coming this evening to help us recognize these talented
artists .
• Let's give them another round of applause.
• Don't forget -there are plenty of calendars available on the table in the back of the
room.
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PROCLAMATION
WHEREAS, the first ten Amendments to the Constitution of the United States of America,
known as the Bill of Rights, were ratified on December 15, 1791; and
WHEREAS, December 15, 2015 marks the two hundred and twenty-fourth anniversary of the
ratification of the Bill of Rights to the United States Constitution; and
WHEREAS, the Bill of Rights recognizes, affirms and protects fundamental human and civil
rights for which persons of all races have struggled for thousands of years; and
WHEREAS , the Bill of Rights is the foundation of American liberty, securing our most
fundamental rights including the freedom to speak, assemble, and practice our faith as we please;
and
WHEREAS, to preserve the rights and freedoms secured by the Bill of Rights, our forefathers,
and hundreds of thousands of men and women serving with police agencies and the Armed
Forces of the United States, have sacrificed, suffered and died; and
WHEREAS, the rights and freedoms guaranteed by the Bill of Rights deserve perennial
celebration and the sacrifices made to protect the Bill of Rights deserve eternal remembrance;
and
WHEREAS, to commemorate the Bill of Rights with a special day honoring the fundamental
rights it enshrines and the sacrifices made to create and preserve these rights, and proclaims these
rights to the citizens of the Englewood, to this Nation, and to the World; and
NOW THEREFORE, I, Joe Jefferson, Mayor of the City of Englewood, Colorado, hereby
proclaims December 15th, 2015 as:
BILL OF RIGHTS DAY
and urge all citizens of Englewood, Colorado, to observe Bill of Rights Day in a manner that
brings to mind the meaning and importance of each of the Ten Amendments contained in the Bill
of Rights.
GIVEN under my hand and seal this 7th day of December, 2015.
Joe Jefferson, Mayor
Nancy Fritz
From:
Sent:
Leigh Ann Hoffhines •
Tuesday, November 24, 2015 11 :20 AM
To:
Cc:
Subject:
Attachments:
Nancy Fritz
Dugan Comer
Bill of Rights Day
2014 Englewood BoR Proclamation.pdf; Bill of Rights.doc; 151106 C Coffman Flier.pdf;
2014GovHickBillofRightsLtr.pdf
Here's the info we received on the Bill of Rights Day proclamation request. I believe this will be included on the
December 7 City Council Agenda .
Thanks, Leigh Ann
From: Andy McKean [mailto:andy@libertyday.org]
Sent: Wednesday, November 18, 2015 11:44 AM
To: Council
Subject: City Council
Dear Englewood City Council and Mayor Penn,
Would Mayor Penn again Proclaim Bill of Rights Day In Englewood (see attached). Also, would the Mayor and City
Council members volunteer to visit classes in Englewood Schools, at any grade level, to give students their own free cop.
of the Bill of Rights (attached), encourage them to read and study them, and give copies of the Bill of Rights to citizens i
Englewood?
My landline is: 303-989 -4833 Maybe you can reach out to students for Attorney General Cynthia Coffman's event on Bill
of Rights Day, December 15th (attached)? Governor Hickenlooper is considering recording a message to the people of
Colorado for Bill of Rights Day.
Andy McKean
Founder and President Emeritus
The Liberty Day Institute
www.LibertyDay .org
,\ndy@LibertyDay.org
Unified Direct: 720.316.1069
*Rings both my office and home office simultaneously
'{~ l'·tTt\~ 'f-\y fn~. Y~ 1 > -....... ...... .... .... L ·.--l ti...
Office: 303.333.3434
Toll-Free: 866.718.3434
3443 S. Galena St., Suite 120
Denver, CO 80231
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EXECUTIVE CHAMBERS
136 State Capitol
Denver, CO 80203 -1792
Phone (303) 866-2471
December 15 , 2014
Andy McKean
Founder and President Emeritus
The Liberty Day Institute
3443 South Galena Street, Suite 120
Denver, Colorado 80231
Dear Mr. McKean:
STATE OF COLORADO
John Hickenlooper
Governor
On behalf of the State of Colorado, it is my distinct pleasure to support the Liberty Day Institute
in its efforts to increase civic literacy among the young people of our State .
Today marks the 223rd anniversary of the date when the Bill of Rights was ratified, and as such,
it provides a fitting moment to learn and reflect on the cherished rights and duties embodied in
the first ten amendments to the United States Constitution. By encouraging students to not only
better understand this important document, but to also share and discuss it with their friends and
family members, you are helping to plant the seeds of civic engagement in the next generation.
Once again, I thank you for everything you do to help educate and empower young people. You
have my best wishes now, and in the years to come . Keep up the good work!
Sincerely,
Q_~~ t~~or
I -·
PROCLAMATION
\VHEREAS, the first ten Amendments to the Constitution of the United States of America,
known as the Bi II of Rights , were ratified on December 15 , 1791 ; and
"WlIEREAS, December 15, 2014 marks the two hundred and twenty-third anniversary of the
ratification of the Bill of Rights to the United States Constitution; and
\VlIEREAS, the Bill of Rights recognizes, affirms and protects fundamental human and civil
rights for which persons of all races have struggled for thousands of years; and
WHEREAS, the Bill of Rights is the foundation of American liberty , securing our most
fundamental rights including the freedom to speak, assemble, and practice our faith as we please;
and
WHEREAS, to preserve the rights and freedoms secured by the Bill of Rights , our forefathers,
and hundreds of thousands of men and women serving with police agencies and the Armed
Forces of the United States, have sacrificed, suffeired and died; and
WHEREAS, the rights and freedoms guaranteed by the Bill of Rights deserve perennial
celebration and the sacrifices made to protect the Bill of Rights deserve eternal remembrance;
and
WHEREAS , to commemorate the Bill of Rights with a special day honoring the fundamental
rights it enshrines and the sacrifices made to create and preserve these rights , and proclaims these
rights to the citizens of the Englewood, to this Nation, and to the World; -and
NOW THEREFORE, I , Randy P. Penn, Mayor of the City of Englewood, Colorado, hereby
proclaims December 15 1
\ 2014 as:
BILL OF RIGHTS DAY
and urge all citizens of Englewood, Colorado, to observe Bill of Rights Day in a manner that
brings to mind the meaning and importance of each of the Ten Articles contained in the Bill of
Rights.
GIVEN under my hand and seal this 15th day of December, 2014.
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COUNCIL COMMUNICATION
Meeting Date: Agenda Item:
Monday, December 7, 2015 9ai
Initiated By: Staff Source:
Subject:
NetDMR Subscriber
Agreement
Dennis W. Stowe, Littleton/Englewood Wastewater
Littleton/Englewood Wastewater Treatment Plant Manager
Treatment Plant (LIE WWTP) Mary Gardner, Environmental Compliance Division Manager
PREVIOUS COUNCIL ACTION
No previous counc il action taken.
RECOMMENDED ACTION
The Littleton/Englewood Supervisory Committee recommended on November 19, 2015, Council
approve by Ordinance the Intergovernmental Agreement for NetDMR between the
Littleton/Englewood Wastewater Treatment Plant (LIE WWTP) and Colorado Department of
Public Health and Environment, Water Quality Control Division (CDPHE WQCD) for the Clean
Water Act National Pollutant Discharge Elimination System (CWA NPDES) permit-required
electronic reporting of the Discharge Monitoring Reports (DMR).
-ACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The NetDMR Subscriber Agreement allows the LIE WWTP online access to submit required
DMRs for the LIE WWTP 's CWA NPDES permit. Electronic submission of DMRs fulfills the
requirements of the CWA NPDES program pursuant to 40 CFR 122.4(1)(4).
FINANCIAL IMPACT
No financial impact
LIST OF ATTACHMENTS
NetDMR Subscriber Agreement
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ORDINANCE NO .
SERJES OF 2015
BY AUTHORJTY
COUNCIL BILL NO. 60
INTRODUCED BY COUNCIL
MEMBER ------
A BILL FOR
AN ORDINANCE APPROVING AN INTER GOVERNMENT AL AGREEMENT (IGA)
"NetDMR SUBSCRIBER AGREEMENT" BETWEEN THE COLORADO CDPHE WQCD
(REGULATORY AUTHORJTY) AND THE LITTLETON/ENGLEWOOD WASTEWATER
TREATMENT PLANT.
WHEREAS, the ''NetDMR Subscriber Agreement" is used by Clean Water Act National
Pollutant Discharge Elimination System (NPDES) permit holders who submit Discharge
Monitoring Reports (DMRs) and other NPDES permit-required reports electronically, or
change/update reporting status information from a previously-submitted application; and
WHEREAS, to abide by the terms and conditions for use of the NetDMR System by use of the
assigned electronic signature as a hand-written signature; and
WHEREAS, the "NetDMR Subscriber Agreement" allows the Littleton/Englewood Wastewater
Treatment Plant (LIE WWTP) online access to submit the LIE WWTP's required Discharge
Monitoring Reports (DMR) for LIE WWTP's Clean Water Act National Pollutant Discharge
Elimination System (NPDES) Permit; and
WHEREAS, submission ofDMR's electronically is required to fulfill the reporting
requirements of the Clean Water Act NPDES program pursuant to 40 CFR 122.41(1)(4); and
WHEREAS, the LIE WWTP is required to comply with electronic DMR reporting no later than
January 1, 2016.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The City Council of Englewood, Colorado, hereby approves the
Intergovernmental Agreement "NetDMR Subscriber Agreement" between the Colorado CDPHE
WQCD (Regulatory Authority) and the Littleton/Englewood Wastewater Treatment Plant, a copy
of which is attached hereto as Exhibit A.
Section 2. The Mayor is hereby authorized to sign the Intergovernmental "NetDMR
Subscriber Agreement" between the Colorado CDPHE WQCD (Regulatory Authority) and the
Littleton/Englewood Wastewater Treatment Plant (LIE WWTP), a copy of which is attached for
and on behalf of the City of Englewood .
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Section 3 . The Mayor, pursuant to 40 CFR 122.22(a)(3), being the ranking elected official
may authorize the Littleton/Englewood Wastewater Treatment Plant Manager to sign permit
applications and reports, pursuant to the "NetDMR Subscriber Agreement", including required
discharge monitoring reports for the LIE WWTP's Clean Water Act National Pollutant
Discharge Elimination System (NPDES) Permit.
Section 4. Pursuant to 40 CFR 122.22 (a)(3)(b)(l-2) the authorization shall be in writing by
the Mayor and shall specify the position having responsibility for the overall operation of the
regulated facility .
Section 5. The Mayor hereby authorizes the Littleton/Englewood Wastewater Treatment
Plant Manager to sign permit applications and reports pursuant to the "NetDMR Subscriber
Agreement", including required discharge monitoring reports for the LIE WWTP's Clean Water
Act National Pollutant Discharge Elimination System (NPDES) Permit.
Introduced, read in full , and passed on first reading on the 7th day of December, 2015.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 10th day of
December, 2015.
Published as a Bill for an Ordinance on the City's official website beginning on the 9th day of
December, 2015 for thirty (30) days.
Joe Jefferson, Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on
first reading on the 7th day of December, 2015.
Loucrishia A. Ellis
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Subscriber Agreement Page 1 of 6
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Agency: Colorado DPHE WQCD
Subscriber Agreement Number: 75496741-1651-420b-9d8a-2c6elb86bd52
Generated On: 2015-10-13 11:31:50.0
Account Reference: 14889
NetDMR Subscriber Agreement Instructions Page
This form can be used for permits issued by: Colorado DPHE WQCD, hereafter referred to as "the
Regulatory Authority"·
Purpose
The NetDMR Subscriber Agreement should be used by Clean Water Act National Pollutant
Discharge Elimination System (NPDES) permit holders that would like to apply to submit Discharge
Monitoring Reports (DMRs) and other NPDES permit-required reports electronically, or
change/update your reporting status information from a previously-submitted application . Submission
ofDMR.s electronically is an alternative to using paper forms to fulfill the reporting requirements of
the CWA NPDES program pursuant to 40 CFR 122.41(1)(4).
Basic Information on Who Should Fill Out the Subscriber Agreement
• To request use of electronic reporting for DMR information, the Responsible Official, the
person who has the authority to sign permit applications, reports, and other permit-required
submittals (e .g., DMRs) as described in 40CFR§122.22 (a}, can designate themselves or
identify a duly authorized representative to electronically sign the DMRs for the facility.
• If the Responsible Official plans to electronically sign DMRs submitted through NetDMR, then
· the Responsible Official will also sign as the Signatory Authority named in Section F of the
Subscriber Agreement.
• If the Responsible Official plans to authorize someone else to sign and submit the electronic
DMRs as described in 40 CFR § 122.22(b ), the Responsible Official will sign Section E and the
duly authorized representative will sign as the Signatory Authority identified in Section F.
• If the authority to electronically sign for a permit is to be delegated to multiple Signatory
Authorities, then each individual Signatory Authority needs to submit and sign a separate
Subscriber Agreement.
• This Subscriber Agreement cannot be used to register multiple permits that are issued by
different regulatory authorities.
How to Submit the Subscriber Agreement
Print and sign this form, save a copy for your records, and mail the completed Subscriber Agreement
below to your Clean Water Act Regulatory Authority for their review at the address below.
Colorado DPHE WQCD
Attn: Data Management Supervisor
WQCD-OP-B2
4300 Cherry Creek Drive South
Denver, CO 80246-1530
httos://netdmr.eoa.eov/netdmr/nrotected/subscriher i:tPTP.P.ment htm? tlnwTrl=<mh<u·rihP,. 1 ()/1 ~ /')() 1 '
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Subscriber Agreement Page 2of6
You will receive a confirmation email from the Regulatory Authority when your application has been
·processed and approved. For assistance or questions please contact Colorado DPHE WQCD at 303-
691-4046 or CDPHE.WQNetDMRHelp@state.co.us .
A. Signatory Authority Information
The Signatory Authority is the individual that intends to sign DMRs and signs this Subscriber
Agreement in Section F.
User Name:
Subscriber Name:
Organization:
Email Address:
Phone Number:
dwstowe
Dennis Stowe
Littleton Englewood WWTP
dstowe@englewoodgov.org
303-762-2600
B. Permit Information
Signing privileges are requested for the following permits:
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2900 SOUTH PLATTE
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C 00032999 ~ITTL_!!!~N/ENGLEWOOD, I ---· · lcITlli1S Ul'
RIVER DR Parent Self
!ENGLEWOOD, co 80110 I I
This request is (check one):
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D
D
NEW: a new user request by this facility to use NetDMR reporting
REQUEST FOR REACTIVATION: a User ID re-activation ofNetDMR reporting for a facility
that had discontinued using N etD MR
CONTINUATION WITH NEW AUTHORIZATION: an updated Subscriber Agreement
submitted because a new Responsible Official and/or Signatory Authority has been identified at
the facility
RENEW AL: an updated form submitted when a permit application is submitted
Permit ID(s): --------------
INACTIVATION: Explain reason for inactivation in the box below and identify whether the
inactivation is temporary or permanent
Permit ID(s): -------------
Notes to Permitting Authority (Optional unless Inactivating):
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Subscriber Agreement Page 3of6
C. Terms and Conditions
• PURPOSE: This agreement creates a legally binding obligation for the signer of the Agreement
(the Responsible Official and/or Signatory Authority) to abide by the terms and conditions for
use of the NetDMR System, and memorializes a mutual understanding that the signer of this
agreement is as legally bound, obligated, and responsible by use of the assigned electronic
signature as by a hand-written signature. -
• ACCEPTANCE & EFFECT: Acceptance of this agreement by the Regulatory Authority shall
be evidenced by notice from the Regulatory Authority, provided electronically, that this
agreement has been approved.
• SUBMITTAL & RECEIPT: A Document shall be deemed to have been submitted when it is
accessible to the Regulatory Authority. A document shall be deemed to have been received
when it can be fully processed. No document shall satisfy any reporting requirement until it is
received.
• VERIFICATION: In accordance with the associated certification statement, the signer of the
Agreement is responsible for the truth and accuracy of the content of each submission. The
signer of the Agreement also has an affirmative obligation to check the accuracy of the
document as received by the Regulatory Authority and to notify the Regulatory Authority
promptly if the document was sent without authorization or differs in substance in any way
from the document that was submitted.
• INABILITY TO TRANSMIT OR FILE REPORTS ELECTRONICALLY: No party shall be
liable for any failure to perform its obligations in connection with any Electronic Transaction or
any Electronic Document, where such failure results from any act or cause beyond such party's
control which prevents such party from electronically transmitting or receiving any Documents,
except that the signer of the Agreement (Responsible Official and/or Signatory Authority) is
nonetheless required to submit records or information required by law via other means, as
provided by applicable law and within the time period provided by such law.
• SEVERABILITY: Any provision of the Agreement which is determined to be invalid or
unenforceable will be ineffective to the extent of such determination without invalidating the
remaining provisions of this Agreement or affecting the validity or enforceability of such
remaining provisions.
•
• TERMINATION AND RENEWAL: The Agreement may be terminated at any time by the
Regulatory Authority. Upon termination of this agreement, the associated ability to submit
electronic information through the NetDMR system will be terminated. The Regulatory
Authority will provide notification of termination, including the date on which termination
takes effect. A new Responsible Official and/or Signatory Authority must resubmit this form at
the time that a new permit application is submitted or when Responsible Official and/or
Signatory Authority responsibility transfers from one person to another.
https://netdmr.epa.gov/netdmr/protected/subscriber agreement.htm? flowid=suhscriher ---10/11/?01 ~
Subscriber Agreement Page 4of6
-Note: Termination of this agreement may eliminate the ability to comply with permit
requirements for any continuing operations. Paper DMR Reports will only be accepted under
this permit where the permittee has provided sufficient justification and obtained prior approval
from the Regulatory Authority.
• GOVERNING LAW: This Agreement shall be governed by and interpreted in accordance with
40 CFR § 122 and 40 CFR §3.
• AGREEMENT:
1. I agree to protect the electronic signature device, consisting of my NetDMR system user
name and password, from use by anyone except me. Specifically, I agree to maintain the
secrecy of my password and security-and challenge-question answers; I will not divulge
or delegate my user name and password to any other individual; I will not write or save
my password or challenge question/answer pairs to a script or other mechanism that
allows its use or application by someone other than me;
2. I agree to contact the Regulatory Authority Colorado DPHE WQCD at 303-691-4046 or
CDPHE.WQNetDMRHelp@state.co.us within 24 hours if any of the following occurs:
• suspicion or determination that my user name, password, security question answer,
or challenge question answers may have been lost, stolen or otherwise
compromised;
-.... ,. ... ; ..... nf' "" .. _ ....... ;1 ... ,..+;f1,.o+;nn f'n.-""" ""t1'u1hr that T nn nnt hPltPVP th~t I -l..""'""'-J.t'" V.A. u.&.£ ...,-.1.~t.t.A..I. .1..&.V .. .l..l..l. ... -.... V4.I. AV4 ""4 ... J _ ...... •A•J ....... _ .. A --••---••-•..,; _ _._., -
•
performed; •
• if, after receipt of COR, there is any evidence of discrepancy between any
electronic document I ha\.re signed a.~d subn1itt~d a.t~d ~vhat_.the ~1et0~1R system
has received from me;
• if I do not receive an e-mail notification within 24 hours for any submission
electronically signed using my credentials; or
• if I cease to represent the regulated entity specified above as signatory of that
organization's electronic submissions.
3. I understand and agree that I will be held as legally bound, obligated, and responsible for
the use of my electronic signature as I would be using my hand-written signature;
4. I understand that I will be informed through my registered electronic mail (e-mail)
address whenever my user name, password, or challenge question/answer pairs have
been modified;
5. I agree to provide and maintain an email address by which to receive communications
from the NetDMR system. I understand that this account must be accessible only by me
and that I have an affirmative obligation to check this email account regularly. If any
email sent to me by the NetDMR system is returned as undeliverable, I will explain why
this occurred when requested by the Colorado DPHE WQCD;
6. I understand that the NetDMR system reports the last date my user name and password
were used immediately after successfully logging in to the system;
7. I understand that whenever I electronically sign and submit an electronic document to the
NetDMR system, I will receive an e-mail at my registered e-mail address; This e-mail
will inform me that a submission has been made to the system from my user account and
will contain instructions to view information regarding the submission, including the •
Copy of Record (COR) for the submission; and
8. I agree to retain a copy of this signed agreement as long as I continue to represent the
regulated entity specified above as signatory of the company's electronic submissions.
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Subscriber Agreement Page 5 of6
D. Inactivation/Removal
Permittee must indicate reason for inactivation in Section B of the form. This is done to inform the
Regulatory Authority whether the permittee is no longer in business or has a temporary reason for
inactivation.
E. Responsible Official Authorization
The Responsible Official is the appropriate individual identified under 40 CFR §122.22(a) with the
authority to sign permit applications, reports, and other permit-required submittals (e.g., DMRs). The
Responsible Official can also delegate the authority to electronically sign DMRs to a duly authorized
representative(s) as described in 40 CFR §122.22(b).
F. Signatory Authority Signature
The Signatory Authority is the NetDMR user that submits this agreement to request approval to
electronically sign DMRs. The Signatory Authority has the authority to sign DMRs under 40 CFR
§ 122.22(a) or is a duly authorized representative(s) who has been delegated the authority to
electronically sign DMRs by the Responsible Official as described in 40 CFR § 122.22(b ).
Permit ID: C00032999
I, Dennis Stowe, have the authority to enter into this Agreement for LITILETON/ENGLEWOOD,
CITIES OF and Permit ID C00032999 under the applicable standards.
By submitting this application for C00032999, I, Dennis Stowe, have read, understand, and accept
the terms and conditions of this subscriber agreement. I certify under penalty of law that I have
personally examined and am familiar with the information submitted in this application and all
attachments and that, based on my inquiry of those persons immediately responsible for obtaining the
information contained in the application, I believe that the information is true, accurate and complete.
I am aware that there are significant penalties for submitting false information, including the
possibility of fine and imprisonment.
Signatory Authority Signature Title
Print this form, save a copy for your records. and mail to:
Colorado DPHE WQCD
Attn: Data Management Supervisor
WQCD-OP-B2
4300 Cherry Creek Drive South
Denver , CO 80246-1530
Date
• Checklist-Regulatory Authority Use Only:
https://netdmr.epa.gov/netdmr/protected/subscriber aQfeement.htm? tlowT<l="11h""·"hPr 1 ()/1 ~/'J()l'
Subscriber Agreement Page 6of6
Check Information Name Date
Fonn Received by •
Verified ICIS-NPDES Permit Limits
Regulatory Authority Approves NetDMR Authorization
ICIS-NPDES NetDMR Flag Populated
User Approved in NetDMR Application
Notification to User
Inactivated?
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COUNCIL COMMUNICATION
Meeting Date: Agenda Item: Subject:
December 7, 2015 9aii Colorado Dept. of
Transportation E-Citation
Grant
Initiated By: Staff Source:
Police Department Deputy Chief Jeff Sanchez
PREVIOUS COUNCIL ACTION
N/A
RECOMMENDED ACTION
The Police Department is recommending that City Council adopt a bill for an ordinance
on first reading authorizing the Englewood Police Department to accept grant funding
from the Colorado Department of Transportation (COOT) 405C Traffic Records Program
for an E-Ticketing system.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Police Department submitted an application to the Colorado Department of
Transportation (COOT) 405C Traffic Records Program to purchase an E-Ticketing
system that would be used by Patrol, Traffic and Parking Control. We were recently
notified that we were selected to receive grant funding.
An electronic ticketing system will help improve the completeness, accuracy, and
uniformity of citations written by our officers; eliminate the need for manual entry into
our Records Management System (RMS); and will eliminate the need for citations to be
hand-delivered to the courts .
FINANCIAL IMPACT
The total amount of the grant is $94,356 .25. COOT will pay 80% of the costs =
$75,485.00. (We will initially be responsible for paying the vendor and will then request
reimbursement from COOT.)
The Police Dept. is required to provide a 20% match which equals $18,871 .25. Our
match will consist of personnel salaries during the implementation of the system, to
include training, testing and initial use .
LIST OF ATTACHMENTS
Bill for an Ordinance
Colorado Dept. of Transportation -Traffic Records Unit -FY16 Funding Application -
405 c
Colorado Dept. of Transportation -Purchase Order •
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ORDINANCE NO.
SERlES OF 2015
BY AUTHORITY
COUNCIL BILL NO. 62
INTRODUCED BY COUNCIL
MEMBER -------
A BILL FOR
AN ORDINANCE APPROVING AN APPLICATION AND AUTHORIZING THE
ACCEPTANCE OF THE COLORADO DEPARTMENT OF TRANSPORTATION (CDOT)
TRAFFIC RECORDS UNIT FY16 FUNDING APPLICATION -405C, BETWEEN THE CITY
OF ENGLEWOOD, COLORADO AND THE STATE OF COLORADO DEPARTMENT OF
TRANSPORTATION.
WHEREAS, an electronic ticketing system will help improve the completeness, accuracy, and
unifonnity of citations written by our officers; eliminate the need for manual entry into their
Records Management System (RMS) and eliminate the need for citations to be hand-delivered to
the courts ; and
WHEREAS, the Englewood Police Department submitted an application to the Colorado
Department of Transportation (CDOT) 405C Traffic Records Program to purchase an E-Ticketing
system that would be used by Patrol, Traffic and Parking Control and have been notified that they
were selected to receive grant funding; and
WHEREAS, the passage of this Ordinance will approve the application and authorize the
acceptance of the CDOT Traffic Records Unit FY16 Grant Funding; and
WHEREAS, the total amount of the Grant is $94,356.25 -CDOT will pay 80% = $75,485.00 ,
the City will provide 20% match= $18,871.25, the match will consist of personnel salaries
during the implementation of the system, to include training, testing and initial use.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The City Council of the City of Englewood, Colorado hereby authorizes application
for the Colorado Department of Transportation (CDOT) FYl 6 Funding Application -405C Traffic
Records Program Grant for an E-Ticketing system for funds up to $75,485.00, attached hereto as
Exhibit A.
Section 2. The City Council of the City of Englewood, Colorado hereby authorizes the
acceptance of the Colorado Department of Transportation (CDOT) 405C Traffic Records Program
Grant for an E-Ticketing system Purchase Order, attached hereto as Exhibit B.
Section 3. The Mayor is hereby authorized to sign the acceptance of the Colorado Department of
Transportation (CDOT) 405C Traffic Records Program Grant for an E-Ticketing system for and on
behalf of the City of Englewood, Colorado .
Introduced, read in full, and passed on first reading on the 7th day of December, 2015.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 10th day of
December, 2015 .
Published as a Bill for an Ordinance on the City's official website beginning on the 9th day of
December, 2015 for thirty (30) days.
Joe Jefferson, Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on
first reading on the 7th day of December, 2015.
Loucrishia A. Ellis
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COLORADO
Department of Transportation
Transportation Systems
Management & Operations
COLORADO DEPARTMENT OF TRANSPORTATION (COOT)
Traffic Records Unit
FY16 Funding Application -405 C
Application Due Date:
February 15, 2015
Application Submittal:
Submit application electronically, in Word format, via e-mail to
George.Atencio@State.CO.US: David.Bourget@State.CO.US: Alisa.Babler@State.co.us
AND mail or deliver two signed hardcopies to the address listed below. The hardcopy applications
MUST contain a signature, the electronic version does not require a signature .
Colorado Department of Transportation; Attn: Alisa Babier
HQ Safety and Traffic Engineering Branch; Traffic Records Unit
4201 East Arkansas Avenue, 3"' Floor
Denver Colorado 80222
303-757-9967
Please send all questions by email to the
addresses noted above .
E x
H
I
B
I
T
A
COLORADO
DepartntentofTlansportation
Transponation Systems
Management & OperahOns
PART1
Introduction
P~oject title: Electronic Ticketing Program
Check the performance measure area(s) that is addressed by this project:
0 Crash
18J Citation/Adjudication
0 Emergency Medical Services
0Vehicle
0 Driver
0 Roadway
Check the emphasis area(s) that best describes the focus of this project:
(Separate applications need to be submitted for more than one project)
181 Timeliness
181 Accuracy
181 Completeness
l8J Uniformity
0 Accessibility
0 Integration
Applicant Agency/Organization: Englewood ~~lice Qe~rtme_n_t ________ _
Applicant Project Director: Jeffery L. Sanchez
Name
Deputy Police Chief
Title
3 15 S. Elati St. En.Qle\'tQJ>d ..... CO . 80110 jsanchez@englewoodgov.ora . 303. 762.2494
City/Zip email telephone
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COLORADO
Depart:JnentofTransportation
Transportation Systems
Management & Operations
PART2
Description of Activity and Budget
In this section, describe the following six topics In narrative form. The narrative for all topics may
not exceed six single-sided pages -the page limit does not include the budget pages or
budget narrative. Use at least a 12-point font. Hand-written applications will not be accepted.
1) Problem Identification -Describe the problem to be addressed, supporled by current and
relevant local data . Define your target population and describe how they are impacted by this problem.
Use data specific to the local area and the target population the project intends to serve . Please refer to
http://www.coloradodot.infalbusinesslqrants/safefyarants-for data sources and more information. Data
points that serve as a baseline measure to evaluate your project impact on the target population and local
area must be included.
Currently, our officers use handwritten citations when making traffic stops . These
citations are then reviewed by a supervisor before they are hand-delivered to our
Records Unit. Records personnel then enter citation data into our Records Management
System (RMS) before they are then hand-delivered to either Municipal Court or the
Arapahoe County Court for disposition .
For years, we have struggled with citations that are often illegible and are missing
critical information. This makes it difficult for our Records staff to accurately enter
citation data into RMS. Currently, each · citation has to be entered into RMS which takes
upwards of two minutes per citation. In 2014, we wrote 10,530 citations.
The problem is further compounded when the Courts cannot make proper charging
decisions and/or dispositions due to citations that are difficult to read and/or have
missing information. There is no doubt that tickets are routinely dismissed due to these
errors since it is not practical for the Courts to contact officers for further clarification.
Whenever we issue a citation, it should be complete and legible so that citizens
understand why they were stopped, why they are being cited , and what actions they
need to take to resolve the matter.
We also need to have accurate information so that we can do proper data analysis in
order to determine high-accident locations and problem areas. We then have our
officers focus on these problem areas .
Currently, we hand deliver citations to both Municipal and County Courts. Municipal
citations are forwarded to the court usually within 24 to 48 hours (Monday thru Friday);
County citations are hand-delivered on a weekly basis by our Detectives when they go
to Court on another matter .
J}.."lllf COLORADO
~Y Department of Transportation
• Transportation Systems
Management & Operations
2) Project Goal(s), Objectives and Activities -
Goals -A broad statement about what the program expects to achieve . The goal is the description of the
final anticipated outcome or result
Ob/ectlves -Objectives are clear, realistic, specific and measurable. Objectives tell how a goal will be
met.
Activities -Activities comprise the plan of operation for the project. In a detailed and concise way, the
activities describe how each objective will be achieved.
Goals -The goal is to increase the percentage of citations utilizing standardized data
entry and to have no missing critical data elements.
Objectives -The objective is to purchase an electronic ticketing system which will help
improve the completeness, accuracy, and uniformity of citations written by our officers;
eliminate the need for manual entry into RMS; and eliminate the need for citations to be
hand-delivered to the courts.
Activities -If awarded, the Police Department will purchase ten handheld units that will
be utilized by our Traffic Unit, Patrol Officers and our Parking Control Officer.
These units will be set up so that the officers will be required to complete all citations
using standardized terminology {i.e. location , type of violation, etc.). All required fields
will need to be completed before the citation can be issued.
The citation data will be uploaded into RMS before being electronically transferred to
either the Municipal or County Court.
Non-identifying citation data will be made available to COOT when requested.
If awarded, it will take approximately one month for City Council approval.
Implementation will then take upwards of four months since three vendors are involved
in this project.
3) Project Evaluation -Describe the evaluation strategy that will be used to show project
effectiveness and document successful activities. An evaluation plan should be designed so that an
independent observer can confirm or measure whether or not the objectives have been met and progress
was made toward the goal(s) by changing numbers, knowledge, attitudes, or behaviors. Petformance
measures (PM) should follow the format described in ·Model PM for state traffte records systems"
(specifically, page 11 ).
The number of electronically issued citations having no missing critical data elements
will be compared with the total number of electronic citations for 3 months after the
project is fully operational. This percentage will be compared to the same ratio for
manually written citations for a three month period before the project started.
During that same three month period, we will average and compare the number of days
required for the transfer of data from the Police Department to the courts using the
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J}..'Wfl COLORADO
~Tf§ Department of Transportation
,. Transportation Systems
Management & Operations
electronic citation system with the number of days required for the transfer of manual
citation information to the courts.
4) Agency Qualifications -Describe the applicant agency's resources and skills to adequately
manage the project. Briefly describe qualifications of staff or plans to train the staff who will work on the
proposed project, ;nclud;ng fiscal staff.
The Police Department uses a team approach in how grants are administered and
implemented. Deputy Chief Jeff Sanchez has administered a variety of state and federal
grants; Commander Tim Englert oversees all technology projects in the Police
Department; Elsa Walker is our Records Unit Supervisor; Glenda Bird is an l.T.
Technical Support Specialist assigned to the Police Department; and Kathy Cassai is an
Accountant with the city who is assigned to handle all Police Department grants.
5) Community Collaboration and Support -All projects should demonstrate that
partnerships exist or are being developed. Identify partnerships and planning groups that were included in
the planning and implementation of this project. Those partnerships may include, but are not limited to,
Jaw enforcement, traffic engineering, health departments, social servk:es agencies, schools, private
businesses, churches, foundations and other community-based coalitions and organizations.
The planning group for this project consists of representatives from the Police
Department, Municipal Court and Information Technology to include the Deputy Police
Chief, Support Services Commander, Traffic Unit Officers, Parking Control Officer,
Records Unit Supervisor, Community Relations Specialist, Municipal Court
Administrator and an Information Technology Specialist.
The outflow of this project will be the issuance of citations that are error-free and
accurate thereby reducing citizen frustration and confusion; will eliminate the time
needed to enter citations into RMS; will reduce the time needed for citation data to be
transferred to each respective court; and will provide accurate data analysis in order to
more effectively address high-accident and problem locations in the City of Englewood.
6) Long-Term Sustainability and Total Project Funding -Describe the plan for
reducing reliance on federal funding in the future. Describe the long-term plan for the programmatic
development and ongoing financial support of the project. Is this project being funded using funds other
than those provided from this grant? If yes, list the type and approximate amount of other funding that will
be used to support this project. Has this project previously been funded by CDOT? If yes, list the years
funded, approximate dollar amounts and progress to date ;n addressing the identified problem.
The Englewood Police Department will maintain this project by appropriating the
necessary funds to pay the yearly maintenance and support costs, as well as replacing
equipment on an as-needed basis.
7) Budget Narrative -Provide a justification and explanation of the budget items listed on the
Detailed Budget Table. All budget figures should be justified and explained. Failure to justify and
explain/show calculations could result in denial of funding.
/}.. .. COLORADO ,
~~ DepartrnentofTransportatton
w Trans;iortation Systems
Management & Operations
PERSONAL SERVICES: Explain how the salary and fringe benefit and overtime rates for each
position were determined. NOTE: Contract employees or Independent contractors should be
shown under Contractual Services, not_ Personal Services.
Officer salaries will be computed at the level of a Police Officer I -$37.20/hour I
$77 ,381. 7 4/annually (2015).
OPERATING EXPENSES: Explain how the costs were determined and justify the need for the
various line items . Items with a unit cost less than $5,000 are considered operating expenses
and should be listed in this category. Items/equipment costing $5,000 or more should be listed
under Capital Equipment (see below). All purchases should be made through competitive bid,
state or local award, or established purchasing procedures.
Below is an itemized list of Operating Expenses:
• Motorola handheld units -10 units x $1,450 = $14,500
• Motorola warranty -1 O x $250 = $2,500
• Motorola mag stripe reader -9 x $125 = $ 1, 125
• Motorola 4-slot Ethernet cradle kit -3 x $425 = $1,275
• Motorola battery -10 x $59 = $590
• Motorola battery charger kit -3 x $180 = $540
• Zebra printer (ZQ520)-9 x $660 = $5,940
• Zebra receipt paper -2 x $95 = $190
• Zebra printer (ZQ51 O} -1 x $525 = $525
• Zebra receipt paper -1 x $75 = $75
• Zebra accessory adaptor -10 x $60 = $600
Total Operating Expenses= $27,860
CONTRACTUAL SERVICES: Explain why proposed consultant services cannot or should not
be provided by project staff. Explain how the hourly rate or flat rate was determined. For each
consulting organization, indicate the number of people to be assigned to the project, number of
hours per person per day to be spent on the project, and a breakdown of the contract price by
major cost item. Professional services should be procured competitively.
The vendor selected must perform the installation of this system.
Prior to submitting the short form request, the Police Department requested quotes from
Brazos, who is a leader in the electronic ticketing industry, LogiSYS, who is our RMS
vendor, and CSDC, who provides Judicial Enforcement Management System (JEMS)
services for our Municipal Court.
Below is an itemized list of Contractual Services:
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Brazos:
COLORADO
Department of Transportation
Transportation Systems
Management & Operations
• Licenses 10 x $750 = $7 ,500
• Setup and Configuration = $9,000
• Standard Training Package = $3,500
• Parking Task= $1,500
LoaiSYS <Interface):
• Interface to Brazos E-Citation = $12,500
• Services = $4, 125
CSDC (Interface):
• Ticket Upload Interface= $9,500
Total Contractual Services= $47,625
TRAVEL: Explain the relationship of each cost item to the project, (e.g., if in-state training or
conference travel expenses are requested, explain the topic of the conference and its relationship
to the project). Do not include out-of-state travel costs -these costs must be requested and
approved through a separate process that will be detailed if funds are awarded. Mileage should
be listed as an Operating Expense.
None.
CAPITAL EQUIPMENT: Equipment is defined as an item that has a unit cost of $5,000 or more
and a useful life of one year or more. Explain why the proposed equipment is essential to
conducting the project and is not currently available for use within your agency or organization . If
the proposed equipment is to be shared with entities outside this project, the cost should be pro-
rated based upon the percentage of use of the equipment by this project. All equipment must be
purchased through competitive bid state or local award, or established purchasing procedures.
None.
MATCH: Match must equal 25% of federal funds requested or 20% the total project cost and
can be reflected in a lump sum in one line item, or across multiple items or budget categories.
The contributions can be in-kind services or direct cash support . Other sources of federal
revenue may not be used as an agency match for highway safety projects.
The match will consist of personnel salaries during the implementation of the system, to
include training, testing and initial use to determine functionality.
The total cost of the project is $94,356.25.
Our match is $18,871.25 which will be in the form of Officer salaries .
COLORADO
DepartnlentofTranspartation
Transportation Systems
Management & Operations
DETAILED BUDGET
PERSONAL SERVICES
Annual Total %of
Annual Full· Fringe Annual time to
Name of PoslUon time Salary Salary this Benefit Cost nrolect
Police Officer I n381.74 77381.74
SUBTOTAL
(2) OVERTIME
Overtime No.of Name Ra ta Hours ($)
SUBTOTAL
TOTAL PERSONAL SERVICES
OPERATING EXPENSES
Number Cost per Unit of Description Units ($)
Total
($)
18871.25
Total
Cost
{$)
s
Total Cost
($)
"See Narrative -table has insufficient room to include all items Total Cost
TOTAL OPERATING EXPENSES $27860
•
COOT
Share Local Match
($) ($)
18871.25
18871.25
COOT Local
Share Match
{$) ($)
• s 18871.25
% 25%
COOT Local
Share Match
($) ($)
COOT Share Local
Match
$27860 $
100% o/o
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COLORADO
Department of Tu,n.sportation
Transportation Systems
Management & Operaoons
CONTRACTUAL SERVICES
Dates of Hourly Rate
Contractor Contract ($)
Brazos
LogiSYS
CSDC
TOTAL CONTRACTUAL SERVICES
TRAVEL
In
State
Description ($)
Total
Cost
1$1
21500
16625
9500
Total Cost
547625
Total Cost
($)
Total Cost
TOTAL TRAVEL $
CAPITAL EQUIPMENT
No.of Cost per Total Cost
Description Units Unit ($) ($)
Total Cost
TOTAL CAPITAL EQUIPMENT $
COOT Local
Share Match
1$\ ISi
21500
16625
9500
COOT Share Local
Match
547625 $
100% %
COOT Share Local Match
ISi ($)
COOT Shara Local Match
$ $
% %
COOT Local Match Share ($) ($)
COOT Share Local Match
$ $
% %
COLORADO
DepartinentofTransportation
Transportation Systems
Management & Operations
Budget Summary
COOT Share Match
1. Total Personal Services : $,__ ___ _ $18871.25
2. Total Operating Expenses/Incentives: $27860 $
3. Total Contractual Services: $47625 $
4. Total Travel : $ $
5. Total Capital Equipment $. ____ _
6. Total lines1-5 (Amount Requested from COOT): $75485
7. Total lines 1-5 (Amount provided by applicant): $ 18871.25
Total Project Cost (Add lines 6 & 7): $94356 25
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COLORADO
Departn\entof Transportatton
Transportation Systems
Management & Operations
PART3
Certifications and Assurances
It is hereby understood that this Application and the attachments hereto, when approved and
signed by all concerned parties, as indicated shall constitute an agreement by and between the
applicant organization to perform in accordance with the terms of this Application and
attachments, taken as a whole. This agreement is based on COOT procedures and Federal
guidelines found in 49 CFR, Part 18 and 2 CFR, Part 225, in order to standardize and simplify
federal grants. The signature below of an authorized representative of the applicant agency
certifies and ensures that all the following conditions will be met.
1) Reports -The Contractor shall submit quarterly reports, a final report at the end of the
project, and special reports, if any, as outlined in the Project Agreement. Please read Part
4, Reporting Requirements, following this section.
2) Copvrights. Publications. and Patents -Where activities supported by this project produce
original copyright material, the Contractor may copyright such, but COOT reserves
nonexclusive and irrevocable license to reproduce, publish, and use such materials and to
authorize others to do so. The Contractor may publish, at its own expense, the results of
project activities without prior review by COOT, provided that any publications (written, visual
or sound) contain acknowledgment of the support provided by the National Highway Traffic
Safety Administration (NHTSA) and COOT. Any discovery or invention derived from work
performed under this project shall be referred to COOT, who will determine through NHTSA
whether patent protections will be sought, how any rights will be administered, and other
action required to protect the public interest.
3) Termination-This project agreement may be terminated or fund payments discontinued or
reduced by COOT at any time upon written notice to the Contractor due to non-availability of
funds, failure of the Contractor to accomplish any of the terms herein, or from any change in
the scope or timing of the project.
4) Fiscal Records -Contractor will maintain complete and detailed accounting records of all
costs incurred on this project, including documentation of all purchases of supplies,
equipment, and services; travel expenses; payrolls; and time records of any person
employed part-time on this project. Federal, state or COOT auditors shall have access to
any records of the Contractor. These records shall be retained for three years after the final
audit is completed or longer, if necessary, until all questions are resolved.
5) Funding -The Contractor will utilize funds provided to supplement and not to supplant state
and local funds otherwise available for these purposes. Funds are to be expended only for
purposes and activities approved in the project agreement. Reimbursement will be made
periodically by COOT based on approved requests for reimbursement. If matching funds
are required, the Contractor will expend them from nonfederal sources, which must be spent
no later than 30 days following the completion of the project.
6) Cost Principles and Grant Management -The eligibility of costs incurred and the
management of this project shall be determined in accordance with 2 CFR, Part 225 and 49
CFR, Part 18 for state and local agencies, 2 CFR, Part 220 and 2 CFR, Part 215 for
educational institutions, and 2 CFR, Part 230 for nonprofit entities.
7) Obligation Funds -Federal funds may not be obligated prior to the effective date or
subsequent to the termination date of the project period. Requests for reimbursement
outstanding at the termination date of the project must be made within 30 days or those
funds may not be paid.
COLORADO
Depart:mentofTransportatton
Transpatation Systems
Management & Operations
8) Changes -The Contractor must obtain prior written approval from COOT for major project
changes, including: changes of substance in project objectives, evaluation, activities, the
project manager, key personnel, project budget or transfer of funds from one category in the
budget to another. The period of performance of the project, however, cannot be changed.
9) Program Income -COOT safety programs encourage Contractors to earn income to help
defray program costs, but there are federal regulations that must be followed. Program
income is defined as gross income received by the State and/or Contractor directly
generated by a grant supported activity, or earned only as a result of the grant agreement
during the grant period. Income earned by the Contractor with respect to the conduct of the
project (sale of publications, registration fees, service charges, donations for child safety
seats, etc.) must be accounted and income applied to project purposes, used to reduce
project costs, or be used to meet cost agency matching requirements. The Contractor is
responsible for reporting all program income according to federal and state requirements.
10) Purchases -Purchase of equipment or services must comply with state or local regulations.
After the end of the project period, equipment should continue to be utilized for traffic safety
purposes and cannot be disposed of without written approval of COOT. The Contractor
shall make and maintain an inventory of equipment to include descriptions, serial numbers,
locations, costs or other identifying information, and submit a copy to COOT.
11) Third Partv Participants -No contracts or agreements may be entered into by the Contractor
related to this project which are not incorporated into the project agreement and approved in
advance by COOT. The Contractor will retain ultimate control and responsibility for the
•
project. COOT shall be provided with a copy of all contracts and agreements entered into •
by Contractors. Any contract or agreement must allow for the greatest competition
practicable and evidence of such competition or justification for a negotiated contract or
agreement shall be provided to COOT.
12) Participation bv Disadvantaged Business Enterorises -The contractor agrees to take all
necessary and reasonable steps in accordance with Title 49, CFR, Subtitle A, Part 26 to
ensure that minority business enterprises have the maximum opportunity to compete for and
perform contracts. Recipients and their contractors shall not discriminate on the basis of
race, color, national origin, or sex in the award and performance of any subcontracts
financed in whole or in part with federal funds.
13) Non Discrimination -In the performance of this agreement the Contractor, by its signature
below, certifies and assures that it shall comply with all Federal statutes and implementing
regulations relating to nondiscrimination. (These include but are not limited to: (a) Title VI of
the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race,
color or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of
1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination
on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29
U.S.C. §794) and the Americans with Disabilities Act of 1990 (42 USC§ 12101, et seq.; PL
101-336), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d)
the Age Discrimination Act of 1975, as amended (42U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age: (e) the Drug Abuse Office and Treatment Act of 1972
(P. L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse: (f) the
comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act
of 1970(P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol
abuse of alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S. C.
§§ 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug •
abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et
seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing;
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COLORADO
DePartli\ent of Transportation
Transportation Systems
Management & Operations
(i) ant other nondiscrimination provisions in the specific statute(s) under which application
for F~deral assistance is being made; The Civil Rights Restoration Act of 1987, which
provi~es that any portion of a state or local entity receiving federal funds will obligate all
programs or activities of that entity to comply with these civil rights laws; and, (k) the
requirements of any other nondiscrimination statute(s) which may apply to the application.
The Contractor shall not discriminate on the basis of race, color, ·national origin, sex,
religion, age, creed, Vietnam Era and Disabled Veterans status or sensory, mental or
physical handicap in the provision of any terms and conditions of employment or the
provision of service or benefits otherwise afforded and will take the affirmative action
necessary to accomplish the objects of the above referenced laws .
14) Political Activities-In accordance with the provisions of the Hatch Act (5 U.S.C. §§1501-
1508 and 7324-7328) no funds, materials, equipment, or services provided in this project
agreement shall be used for any partisan political activity or to further the election or defeat
of any candidate for public office or to pay any person to influence or attempt to influence an
officet or employee of congress, or an employee of a member of congress, an officer or
empldyee of congress in connection with the awarding of any federal loan or the entering in
of any cooperative agreements.
15) Sin I ' Audit -All non-Federal entities that expend $500,000 or more of Federal awards in a
year re required to obtain an annual audit in accordance with the Single Audit Act
Amen ments of 1996, OMB Circular A-133, the OMB Circular Compliance Supplement and
Government Auditing Standards. A single audit is intended to provide a cost-effective audit
for noh-Federal entities in that one audit is conducted in lieu of multiple audits of individual
progr~ms . Nonfederal entities include States, Local Governments, and Non-Profrt
Organizations. The term non-profit organization includes non-profit institutions of higher
education and hospitals.
16) Safety Belt Policv -No funds, materials, property, or services will be provided to any political
subdiyision that does not have a current and actively enforced policy requiring the use of
seat tlelts.
17) Drug Free Workplace-In accordance with the Anti-Drug Act of 1988 (41 USC 702-707) and
Drug-l=ree Workplace (42 USC 12644), COOT has the responsibility to ensure that unlawful
manufacture, distribution, dispensing, possession or use of a controlled substance by any
empldyees, grantees, and/or sub-grantee of the Contractor and/or any such activity is
prohibited in the Contractor's workplace.
18) Colorado Standard Field Sobriety Testing -All law enforcement officers who are performing
impaired driving enforcement activities with funding from COOT must be in compliance with
the ct.lrrent Colorado Standards for Field Sobriety Testing Standards .
19) Debarment and Suspension -The applicant certifies, by signature below, that neither it nor
its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency.
20) Restriction on State Lobbying -None of the funds under this program shall be used for any
activity specifically designed to urge or influence a state or local legislator to favor or oppose
the adoption of any specific legislative proposal pending before any state or local legislative
body. Such activities include both direct and indirect e.g., "grassroots• lobbying activities,
with one exception. This does not preclude a State official whose salary is supported with
NHTSA funds from engaging in direct communications with state or local legislative officials,
in accordance with customary state practice, even if such communications urge legislative
officials to favor or oppose the adoption of a specific pending legislative proposal.
21) Certifibation Re ardin Federal Lobb in -The undersigned certifies, to the best of his or
her k qwledge and belief, that:
~Wfll COLORADO li:).Y' Department of Transportation
.. Transportation Systems •
Management & OperatlOns
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the
award documents for all sub-award at all tiers (including subcontracts, sub-grants, and
contracts under grant, loans, and cooperative agreements) and that all sub-recipients shall
certify and disclose accordingly.
This certification Is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by section 1352, title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure.
22) Federal Funding Accountability and Transparency Act -The State is required to report for
each sub-grant awarded as shown below. Contractor agrees to provide the information •
below upon request for reporting purposes.
• Name of the entity receiving the award;
• Amount of the award;
•Information on the award including transaction type, funding agency, the North American
Industry Classification System code or Catalog of Federal Domestic Assistance number
(where applicable), program source;
• Location of the entity receiving the award and the primary location of performance under
the award, including the city, State, congressional district, and country; , and an award title
descriptive of the purpose of each funding action;
• A unique identifier (DUNS);
• The names and total compensation of the five most highly compensated officers of the
entity if-of the entity receiving the award and of the parent entity of the recipient, should the
entity be owned by another entity;
(i) the entity in the preceding fiscal year received-
(!) 80 percent or more of its annual gross revenues in Federal awards; and
(II) $25,000,000 or more in annual gross revenues from Federal awards; and
(ii) the public does not have access to information about the compensation of the senior
executives of the entity through periodic reports filed under section 13(a) or 15(d) of the
Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the
Internal Revenue Code of 1986;
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COLORADO
DepartJnentofTl'ansportation
Transponation Systems
Management & Operations
PART4
Reporting Requirements
Reporting Frequency: The Office of Transportation Safety requires four types of reports in
conjunction with highway safety projects :
1. _Quarterly reports during the life of a project;
2. A final report at the conclusion of a project . This is to include training and consultant
reports, if applicable;
3. Special reports as required; and
4. Annual Report Template (to be provided by COOT)
These reports keep COOT informed of a project's progress, explain any difficulties encountered,
provide a background of infonnation that can be passed on to others, suggest ways in which
COOT can assist with the project and aid in distribution of state funds .
Quarterly Reports: These are to be submitted quarter1y and are due within twenty (20)
calendar days after the end of the reporting calendar quarter as follows:
First Quarter:
Second Quarter:
Third Quarter:
Fourth Quarter:
1 October -31 December
1 January-31 March
1 April -30 June
1 July-30 September
Report due January 20
Report due April 20
Report due July 20
Report due October 20
If there is no activity during the reporting period, submit a report indicating so. Any original or
innovative ideas or methods employed in your project should be incorporated into your reports.
Fourth and Final Report: Final report to be submitted within 45 days of contract
completion, which is no later than November 15.
Final reports are to be detailed and must describe whether the project objectives were
accomplished, if technical and fiscal problems were encountered, and what improvements in
traffic safety have resulted or probably will result. Included in final reports will be copies of
publications, training reports and any statistical data generated in project execution . These
final reports should discuss the following:
1. Accomplishments compared to the original project objectives;
2. Were all activities of the project completed as scheduled? Include dates and milestones
when studies were completed; equipment acquired, installed and operated;
3. Any unanticipated proceedings that affected the project;
4. Funding and costs for completion of the project in relationship to original estimates; and
5. Third party performance if applicable. A copy of any consultant reports should be included
with the final report .
COLORADO
Department of Transportation
Transportation Systems
Management & Operat10ns
Special Reporting: Special reporting procedures may be required, including performance
measures. If so, reporting frequency will be detailed in the project agreement.
Annual Report Template: An Annual Report template will be provided to the contractor in late
October. The contractor is responsible for providing the requested information and submitting
back to COOT. The templates are then used to form the basis of the Office of Transportation
Safety and Traffic Engineering Branch's Annual Report.
PARTS
Reimbursement Requirements
COOT funds grants on a "cost reimbursemenr basis only. COOT will not make payments in
advance or in anticipation of goods or services.
Claims for reimbursement will be submitted to the OTS on a monthly basis if there are any costs
incurred.
Final claims for reimbursement must be received by COOT no later than November 15 (for
costs incurred through the final contract month of September).
Claims for reimbursement received after the above cutoff date will not be
reimbursed.
Unallowable Project Costs: All projects must follow appropriate state and federal funding
regulations. Examples of unallowable project costs indude, but are not limited to, the
following:
• Projects not dealing with traffic records improvements;
• Routine roadway construction or maintenance;
• Office furniture and fixtures and
• Funds that supplant existing budgets*
* Federal regulations prohibit supplanting of funds. Examples of supplanting include: replacing
routine and/or existing State or local expenditures with the use of Federal grant funds and/or
using Federal grant funds for cost of activities that constitute general expenses required to carry
out the overall responsibilities of state, local or federally recognized Indian tribal government.
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COLORADO
Department of Transportation
Transportation Systems
Management & Operations
PART&
Signature Requirements
I declare under penalty of perjury in the second degree, and any of the applicable state or
federal laws, that the statements made and contained under the title Certification and
Assurances above are true and complete to the best of my knowledge.
I have read and understand the above Reporting and Reimbursement requirements and
will comply with these requirements made and contained herein on pages 1 O and 11 to
the best of my knowledge.
Applicant agency/organization Authorizing Official (person with contracting authority):
Jeffery L. Sanchez Deputy Police Chief ----.N ...... a=m=e,,..-----------····~--------n'""1tl6~----------
---~-=--~--,-~------js_a_n_ch_e_z .... @_e~glewoodgov.org 303.762.2494
Address (if different than above) em; jts /i ~ telephone
Data
The agency personnel contact information below must be completed
1. CONTRACT/PROJECT DIRECTOR 3. PROJECT COORDINATOR
Name: Jeffery L. Sanchez Name : Jeffery L Sanchez
Address: 3615 S. Elati St. Address: 3615 S. Elati St.
Englewood, CO 80110 Englewood, CO 80110
Telephone : 303.762.2494 Telephone: 303.762.2494
e-mail: jsanchez@englewoodgov .erg e-mail: jsanchez@englewoodgov .erg
2. ACCOUNTING RECORDS/CLAIMS 4. MAIL PROJECT PAYMENTS TO:
Name: Kathy Cassai Name: Kathy Cassal
Address: 1000 Englewood Parkway Address: 1000 Englewood Parkway
Englewood, CO 8011 O Englewood, CO 8011 O
Telephone: 303.762 .2411 Telephone: 303. 762.2411
e-mail : kcassai@englewoodgov.org e-mail: kcassai@englewoodgov.org
Colorado Dept of Transportation
4201 E. Arkansas Ave.
Denver, Co 80222
Buyer: Steve Waldmann
Phone Number: 303-512-4902
Agency Contact: Alisa Bahler
Phone Number: 303-757-9967
Vendor Master#: 2000021
Phone: 303-762-2413
Vendor Contact:
DATE: 11/17/2015
IMPORTANT
The PO# and Line#
must appear on all
invoices, packing
slips, cartons and
correspondence
Invoice
Award#:
BID#:
urchase Order
State of Colorado
Page# 1 of 1
~~~~~~~~~~~~~~~~~~~~~~TO: COLO DEPT OF TRANSPORTATION
CITY OF ENGLEWOOD
4201 E ARKANSAS AVE ROOM 330
Denver CO 80222 v
E
N
D
0
1000 ENGLEWOOD PARKWAY
ENGLEWOOD CO 80110 Payment will be made by this agency
...__~~~~~~~~~~~~~~~~~~~~~~~Ship
INSTRUCTIONS TO VENDOR TO: Colorado Dept of Transportation
4201 E. Arkansas Ave
I. If for any reason, delivery of Ibis order is delayed bcyood the delivcryllDBtallation date shown, please notify
the agency contact named at the top left (Right of cancellation is reserved in imtances in which timely delivery
is not made). 2. All cbcmical5, equipment aod materials must cooform to the standards required by OSHA.
Denver CO 80222
3. NOTE: Additional tenm and conditiom on reverse side or at address shown in Special Instructions.
Delivery/Installation Date: 09/30/2016
SPECIAL INSTRUCTIONS
LINE PRODUCT NUMBER
PRODUCT CATEGORY
DESCRIPTION
UOM
PLANT
QUANTITY UNIT COST TOTAL ITEM COST
00001 AU 75,485 l. 00 75,485.00
92500 7001
Englewood PD E-Citation
4111
I agree to comply with the statements made and contained under the title
Certification and Assurances in the Office of Transportation Safety and Traffic
Engineering approved application.
I have read and understand the Reporting and Reimbursement requirements andwill
comply with these requirements made and contained on pages 10 and 11, of said
application, to the best of my knowledge.
TIDS PO IS ISSUED IN ACCORDANCE WITH STATE AND FEDERAL REGULATIONS
https://www.codot.gov/business/procuremant-and-contract-
services/purchase-order-terms-and-conditions/purchase-order-terma-
and-conditions/view
DP-01 (R-02/06)
DOCUMENT TOTAL: 75,485.00
POR THB STATS or COLORADO
Authorized Signature Date
Signature not required if PO tranSlllitted
electronically.
E!
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COUNCIL COMMUNICATION
Meeting Date: Agenda Item: Subject:
December 7, 2015 11ai Valley Sanitation District
Supplement #24
Initiated By: Staff Source:
Englewood Water & Sewer Board Tom Brennan, Director of Utilities
PREVIOUS COUNCIL ACTION
None .
RECOMMENDED ACTION
The Water & Sewer Board, at their October 13, 2015 meeting, recommend Council
approval, by ordinance, of a bill for an ordinance approving Valley Sanitation District
Supplement #24.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The City of Englewood provides sewage treatment outside the City through contracts
with numerous connector districts. The area is defined by the natural drainage and
extends south and east from Broadway to 1-25 and from Hampden to Lincoln Ave.,
excluding Highlands Ranch . By contract, the City of Englewood must approve any
additions of land to be served by the districts. These are usually in-fill situations that are
within the area it has committed to serve. Adequate capacity has been provided in the
treatment plant to accommodate all such future inclusions.
A request was made by Global Storage, LLC for inclusion into the Valley Sanitation
District. Valley Supplement #24 is for an area approximately 4.4 acres. The property
currently has a residence on septic that will be rezoned to commercial, and will be
tapped into the Englewood sewer system.
The legal is attached as Exhibit A. The property is located near W. Union Ave. and S.
Decatur St. at 2690 W. Union Ave.
FINANCIAL IMPACT
None.
LIST OF ATTACHMENTS
Bill for Ordinance
Valley Sanitation District. Supplement #24
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Present:
Absent:
WATER & SEWER BOARD
MINUTES
OCTOBER 13, 2015
Wiggins, Penn, Oakley, Burns, Moore, Lay, Habenicht, Gillit, Olson
Also present: Tom Brennan, Director of Utilities
John Bock, Manager of Administration
The meeting was called to order at 5 :01 p.m .
1. MINUTES OF THE SEPTEMBER 9, 2015 MEETING & PHONE VOTE .
The Board received the Minutes of the September 9, 2015 Water & Sewer Board
Meeting and phone vote of September 16, 2015.
2. GUEST : KELLY PICKET-3 CARRIAGE BROOK RD . -CHERRY HILLS VILLAGE.
Ms . Kelly Picket appeared before the Board to request relief on an upgrade tap fee for a
water line tap at 3 Carriage Brook Road. An engineers' report was included that a larger
tap size is needed because the service line is 580 feet.
Motion :
Moved:
To grant the request from Ms. Picket to waive the upgrade tap fee for
the water line tap at 3 Carriage Brook Road.
Seconded :
Motion carried unanimously.
3. TEST DRIVE A METER PROGRAM.
The Board received a Memo from John Bock, Utilities Manager discussing the situation
where, after a year of being on the program, a customer does not respond to notices to
either transfer to metered or grant us access to retrieve the meter.
4. BOARD & COMMISSION APPOINTMENT PROCESS .
The Board received a memo from Eric Keck, City Manager, regarding the boards and
commission appointment process when an alternate is being recommended to fill the
seat of a person who has resigned.
5 . VALLEY SANITATION DISTRICT SUPPLEMENT #24.
A request was made by Global Storage for inclusion into the Valley Sanitation District.
Valley Supplement #24 is for an area approximately 4 .4 acres. The property currently
has a residence on septic that will be rezoned to commercial, and will be tapped into the
Englewood sewer system. The property is located at 2690 W. Union Ave.
Motion:
Moved :
To recommend Council approval of Valley Sanitation District
Supplement #24 for 2690 W. Union Ave.
Seconded:
Motion approved unanimously .
6 . PUBLIC ACCESS TO McLELLAN RESERVOIR .
A request for public access to Mclellan Reservoir was received . Englewood has
historically restricted public access to Mclellan Reservoir. As a surface water source, it
is vulnerable to contamination with direct human exposure. Preventing additional
pollution from occurring in a water source by restricting public access reduces the
amount of contaminants that have to be removed from the water.
Considerations for opening Mclellan Reservoir for public use include park management,
trash collection, liability and maintenance, all of which are expensive issues. There are
no restrooms, paved roads or parking facilities currently in place. Existing fish and
wildlife ecosystems would be greatly impacted . Adjacent neighbors have indicated that
opening the reservoir could meet with strong resistence.
Motion:
Motion:
To recommend to Council to establish an Administrative Policy
restricting public access to the Mclellan Reservoir.
Seconded :
Motion passed unanimously.
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The meeting adjourned at
The next meeting will be held Tuesday, November 10, 2015 at 5:00 p.m. in the
Community Development conference Room.
Respectfully submitted,
Cathy Burrage
Recording Secretary
WATER & SEWER BOARD
MINUTES
NOVEMBER 10, 2015
Present : Wigg ins, Penn , Burns, Moore , Lay, Habenicht, Olson, Oakley
Absent : Gill it
Also present : Tom Brennan, Director of Utilities
John Bock , Manager of Administration
The meeting was called to order at 5:02
0
1) MINUTES OF THE OCTOBER 13 , 2015 MEETING.
The Board rece ived the Minutes of the Octobe r 13, 2015 Water & Sewer Board Meeting.
Motion : To approve the Minutes of the October 13, 2015 meeting.
Moved : Burns Seconded: Habenicht
Motion approved unan i mously.
~
2. GUEST : JOHN CHRISTIAN -4557 S. LOGAN ST . -SEWER REFUND .
It was discovered during a sewer bac k-up that the house at 4557 S. Logan St., owned by
Mr. John Chr istian, was on a septic system. It was never connected to the City's sewer
system, but being billed for sewer service. John Bock, Manager of Administration ,
refunded the amount Mr. Christian pa id back to the Statute of Limitations date . The
amount refunded was $1,474.44 . Mr. Ch r istian appeared before the Board to request a
refund on his sewer bill beyond the Statute of Limitations , back to when he purchased
the property on September 18, 1998 to cover expenses related to the back-up. The
additional refund would be $845.61 .
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ORDINANCE NO .
SERIES OF 2015
BY AUTHORITY
COUNCIL BILL NO. 61
INTRODUCED BY COUNCIL
MEMBER -------
A BILL FOR
AN ORDINANCE APPROVING SUPPLEMENT NO. 24 TO THE VALLEY SANITATION
DISTRICT CONNECTOR'S AGREEMENT WITH THE CITY OF ENGLEWOOD TO INCLUDE
ADDITIONAL LAND WITHIN THE DISTRICT BOUNDARIES.
WHEREAS, the Valley Sanitation receives sewage treatment in accordance with a contract with
the City of Englewood; and
WHEREAS, Valley Sanitation District has submitted a request for inclusion into Valley
Sanitation District of a parcel located near West Union and South Decatur Street -2690 West
Union A venue, Englewood with the proposed use Commercial; and
WHEREAS , Supplement No. 24 is for approximately 4.4 acres which and currently has a
residence on septic that will be rezoned to commercial, and will be tapped into the Valley
Sanitation District; and
WHEREAS, said annexation of this additional parcel of land will not increase the tap allocation
to the Valley Sanitation District; and
WHEREAS it is necessary for said District to amend its contract with the City of Englewood to
include this additional land within the District; and
WHEREAS , the Englewood Water and Sewer Board reviewed and recommended approval of
the Valley Sanitation Supplement No. 24 to Connector's Agreement at their October 13, 2015
meeting;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The Agreement between the City of Englewood and Valley Sanitation District
entitled "Supplement No . 24 to Connector's Agreement" is hereby approved.
A copy of said Agreement is attached hereto as Exhibit A.
Section 2. The Mayor and City Clerk are hereby authorized to sign and attest, respectively, the
said Agreement for and on behalf of the City Council and the City of Englewood .
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Introduced, read in full, and passed on first reading on the 7th day of December, 2015.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 10th day of
December, 2015.
Published as a Bill for an Ordinance on the City's official website beginning on the 9th day of
December, 2015 for thirty (30) days .
Joe Jefferson, Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on
first reading on the 7th day of December, 2015 .
Loucrishia A. Ellis
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SUPPLElYIENT NO. 2 '-/ TO co~~ECTOR'S AGREEl\tIENT
THIS AGREEMENT, made and entered into by and between the CITY OF ENGLE\VOOD,
acting by an through its duly authorized Mayor and City Clerk, hereinafter called the "City," and
VALLEY SAi"'\"ITATIO~ DISTRJCT, Arapahoe and Douglas Colmties, Colorado, hereinafter
called the "District,"
WITNESS ETH:
\VHEREAS, on the 18th day of April, 1955 the City and the District entered into an Agreement in
which the City agreed to treat sewage originating from the District's sanitary sewer system within
the area served by the District, which Agreement was renewed by Connector's Agreement dated,
April 15, 2013.
\VHEREAS, said Connector's Agreement provides that the District may not enlarge its service
area without the vvTitten consent of the City;
NO\V, THEREFORE, in consideration of the mutual covenants and undertakings herein set forth,
the parties agree as follows:
1. The City hereby consents to the inclusion of ce1iain additional area located in Arapahoe
County, Colorado, owned by Global Storage, LLC and more fully described on Exhibit A attached
hereto and incorporated herein by reference, into Valley Sanitation District. The City agrees that
said additional area may be served with the sewer facilities of the District, and that the City will
treat the sewage discharged into the City's trunk line from said additional area, all in accordance
with the Connector's Agreement dated, April 18, 1955 and Amended April 15, 2013. Accordingly,
Exhibit A referred to in Paragraph 1 of the Connector's Agreement dated April 18, 1955 and
Amended April 15, 2013, is hereby amended to include such additional area.
2. Each and every other provision of the said Connector's Agreement dated April 18, 1955
and Amended April 15, 2013, shall remain unchanged .
{VAL 00019969 .1 } I
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IN 'VITNESS \\.-'HEREOF, the parties have set their hands and seals this __ day of
-------' 20 __ .
ATTEST:
CITY CLERK
(SEAL)
ATTEST:
~gM:&
(SEAL)
{VAL 00019969.l}
CITY OF ENGLE\VOOD
BY:
l\IAYOR
VALLEY SA.i~ITATION DISTRICT,
ARAPAHOE COUNTY, COLORADO
BY:f/;lld~
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COUNCIL COMMUNICATION
Meeting Date: Agenda Item: Subject:
7 December 2015 11 aii Smoking Prohibition
Initiated By: Staff Source:
City Manager's Office Eric A. Keck, City Manager
PREVIOUS COUNCIL ACTION
The City Council has previously conducted a study session on 26 Oktober 2015
concerning the prohibition of smoking adjacent to publicly owned facilities and parks.
The proposed smoking ban was initially raised by former Councilperson Jill Wilson
earlier in 2015. On 2 November 2015, the initial ordinance prohibiting smoking in public
places was brought forward.
RECOMMENDED ACTION
Staff is recommending that the City Council table this proposed ordinance so that
further study and refinement of the language concerning a prohibition of smoking
adjacent to public facilities and venues can occur.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The City Council Study Session conducted on 26 Oktober 2015 brought forward many
concerns from Council members concerning smoking adjacent to public facilities as well
as smoking within City parks wherein athletic and other active recreation activities
occur. At that meeting, the Council enunciated a desire to see an ordinance brought
forward which prohibited smok ing adjacent to public facilities and within the City's pa rks.
Furthermore , staff was encouraged to designate areas within all of our public properties
where smoking would be permissible .
While a broader prohibition of public smoking altogether was raised at this meeting, the
Council determined that a much narrower focus of prohibiting smoking in public
buildings and parks was more appropriate.
FINANCIAL IMPACT
There was no direct financial impact identified with this proposed ordinance .
LIST OF ATTACHMENTS
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ORDINANCE NO.
SERIES OF 2015
BY AUTHORITY
COUNCIL BILL NO. 58
INTRODUCED BY COUNCIL
MEMBER WILSON
AN ORDINANCE AMENDING TITLE 6, CHAPTER 1, SECTION 8, OF THE ENGLEWOOD
MUNICIPAL CODE 2000 ADOPTING SMOKING PROHIBITIONS, STATE STANDARDS,
FURTHER DEFINING PUBLIC BUILDINGS AND UNIFYING THE DEFINITION OF
TOBACCO THROUGHOUT THE CODE.
WHEREAS, Colorado Revised Statutes §25-14-207 permits a city to enact, adopt, and enforce
smoking regulations that cover the same subject matter as certain provisions of the Colorado Clear
Indoor Air Act; and
WHEREAS, no local authority may adopt any local regulation of smoking that is less stringent
than the provisions of part 2 of the Act; except that a local authority may specify a radius of less than
fifteen feet for the area included within an entryway; and
WHEREAS, the municipal courts or their equivalent in any city, city and county, or town
• have jurisdiction over violations of smoking regulations enacted by a city; and
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WHEREAS , the City Council of the City of Englewood, Colorado finds that further restricting
public areas where smoking is prohibited protects the public health safety and welfare of the
citizens of Englewood; and
WHEREAS, the City Council finds that it is in the best interest of the City of Englewood to
protect non-smokers from involuntary exposure to smoke; and
WHEREAS, the City Council finds that the purpose of these regulations promote the public
health, safety, and welfare of the citizens of Englewood.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The City Council of the City of Englewood, Colorado hereby authorizes amending
Title 6, Chapter 1, Section 8, of the Englewood Municipal Code 2000 to read as follows:
6-1-8: SMOKING RESTRICTIONS .
A. Definitions.
The definitions set forth in C.R.S. §25-14-203 shall apply unless the context otherwise requires or
such terms are more specifically set forth in the Englewood Municipal Code .
B. Public Building is further defined to include the property surrounding such building. including
but not limited to parking lots.
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C... General Smoking Restrictions:
Except as provided in Section 6-l-8(D) ofthis Chapter. and in order to reduce the levels of exposure
to environmental tobacco and marijuana smoke. smoking shall not be permitted and no person shall
smoke:
1. In any indoor area. including. but not limited to :
~ Public meeting places.
h., Elevators.
~ Government owned or onerated means of mass transportation. including. but not limited to.
buses. vans. and trains.
d. Taxicabs and limousines.
e. Grocery stores.
f. Gymnasiums.
Jury waiting and deliberation rooms.
h. Courtrooms.
k Child daycare facilities.
1· Healthcare facilities including hospitals. healthcare clinics. doctor's offices. and other
health care related facilities.
~· Any place of employment that is not exempted. In the case of employers who own
facilities otherwise exempted from this Chapter. each such employer shall provide a smoke
free work area for each employee requesting not to have to breathe environmental tobacco
smoke. Every employee shall have a right to work in an area free of env ironmental
tobacco smoke.
l. Food service establishments .
n . Limited gaming facilities and any other facilities in which any gaming or gambling activity
is conducted.
o. Indoor sports arenas .
Restrooms. lobbies. hallways. and other common areas in public and private buildings.
condominiums. and other multiple-unit residential facilities .
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Restrooms. lobbies. hallways. and other common areas in hotels and motels. and in at least
seventy-five percent (75%) of the sleeping quarters within a hotel or motel that are rented
to guests.
I: Bowling alleys.
~ Billiard or pool halls.
t. Facilities in which games of chance are conducted.
y,. The common areas of retirement facilities. publicly owned housing facilities. and nursing
homes. but not including any resident's private residential auarters or areas of assisted
living facilities.
v . Public buildings including the property and parking lots surrounding such a property.
w. Auditoria.
x. Theaters .
v. Museums.
~ Libraries.
Public and nonpublic schools .
ll· Other educational and vocational institutions .
m. The entryways of all buildings and facilities listed in above Subsections i and ii.
D. Exceptions to Smoking Restrictions.
This Chapter shall not apply to:
1-Private homes. private residences. and private automobiles: except that this Chapter shall apply if
any such home. residence. or vehicle is being used for childcare of day care or if a private vehicle
is being used for the oublic transportation of children or as part of healthcare or daycare
transportation:
i . Limousines under private hire.
,J,. A hotel or motel room rented to one or more guests if the total percentage of such hotel or motel
rooms in such hotel or motel does not exceed twenty-five percent (25%).
~-Any retail tobacco business.
~· The Privately-Owned outdoor area of any business. except that the entzyways of businesses
located in a building or facility listed in Section 6-1-8CC)(2) and outdoor areas referenced in
Section 6-l-8CC)C 1) shall be subject to the provisions of this Chapter .
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6. A place of employment that is not open to the public and that is under the control of an employer •
that employs three (3) or fewer employees.
l-A private. nonresidential building on a farm or ranch. as defined in Section 39-1-102 Colorado
Revised Statutes that has annual gross income of less than five hundred thousand dollars
($500.000.00).
8. The areas of assisted living facilities that are designated for smoking for residents. are fully
enclosed and ventilated and to which access is restricted to the residents or their guests. As used
in this Subsection CH), "assisted living facility" means a nursing facility. as that term is defined
in Section 25.5-4-103 of the Colorado Revised Statutes. and an assisted living residence. as that
term is defined in Section 25-27-102 of the Colorado Revised Statutes .
.2_,_ Smoking in vehicles so long as the windows. roof. and doors are closed and sealed.
10. Smoking areas designated by the Englewood City Manager.
Section 2. Uniform definition of Tobacco. The following definition of tobacco shall apply to
E.M.C. 6-1-8, and, E.M.C. 7-6E-8
Tobacco: Cigarettes. cigars. cheroots. stogies. and periques: granulated. plug cut. crimp cut. ready
rubbed. and other smoking tobacco: snuff and snuff flour: cavendish: plug and twist tobacco: fine cut
and other chewing tobacco: shorts. refuse scraps. clippings. cuttings. and sweepings of tobacco: and
other kinds and forms of tobacco. orepared in such manner as to be suitable for chewing or for •
smoking in a cigarette. pipe. electronic smoking device. or otherwise. or both for chewing and
smoking. "Tobacco" also includes cloves and any other plant matter or product that is packaged for
smoking
Section 3. Safety Clauses. The City Council hereby finds, determines, and declares that this
Ordinance is promulgated under the general police power of the City of Englewood, that it is
promulgated for the health, safety, and welfare of the public, and that this Ordinance is necessary
for the preservation of health and safety and for the protection of public convenience and
welfare. The City Council further determines that the Ordinance bears a rational relation to the
proper legislative object sought to be obtained.
Section 4. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the
application thereof to any person or circumstances shall for any reason be adjudged by a court of
competent jurisdiction invalid, such judgment shall not affect, impair or invalidate the remainder
of this Ordinance or it application to other persons or circumstances.
Section 5. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or
conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of such
inconsistency or conflict.
Section 6. Effect of repeal or modification. The repeal or modification of any provision of
the Code of the City of Englewood by this Ordinance shall not release, extinguish, alter, modify,
or change in whole or in part any penalty, forfeiture, or liability, either civil or criminal, which
shall have been incurred under such provision, and each provision shall be treated and held as
still remaining in force for the purposes of sustaining any and all proper actions, suits,
proceedings, and prosecutions for the enforcement of the penalty, forfeiture, or liability, as well
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as for the purpose of sustaining any judgment, decree, or order which can or may be rendered,
entered, or made in such actions, suits, proceedings, or prosecutions .
Section 7. Penalty. The Penalty Provision of Section 1-4-1 EMC shall apply to each and
every violation of this Ordinance.
Introduced, read in full , and passed on first reading on the 2nd day of November, 2015 .
Published by Title as a Bill for an Ordinance in the City 's official newspaper on the 5th day of
November, 2015 .
Published as a Bill for an Ordinance on the City 's official website beginning on the 4th day of
November, 2015 for thirty (30) days .
Brought forward on the 16th day of November, 2015 and continued until December 7, 2015 ,
for further review and discussion.
Read by title and tabled on final reading for the purpose of amending the proposed Ordinance
on the 7th day of December, 2015 .
Joe Jefferson, Mayor
ATTEST:
Loucrishia A. Ellis , City Clerk
I, Loucrishia A. Ellis , City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is a true copy of the Ordinance title and tabled on final reading on the 7th
day of December, 2015 .
Loucrishia A. Ellis
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COUNCIL COMMUNICATION
Date Agenda Item Subject
December 7, 2015 11bi Ordinance to approve the
extension of a moratorium on
new marijuana consumption
establishments -2nd Reading
INITIATED BY STAFF SOURCE
Community Development Department Michael Flaherty, Interim Director,
Community Development Department
PREVIOUS COUNCIL ACTION
Ordinance 28, Series of 2015, created a moratorium on the establishment of new
marijuana consumption establishments .
BACKGROUND
City staff has worked with the affected departments and the Englewood Liquor and
Marijuana Authority to evaluate information and potential impacts of marijuana
consumption establishments. The Authority has created an Ad hoc committee to study
the issue. While the committee has made progress , they have not yet formulated final
recommendations to forward to City Council. Until Council has had the opportunity to
review recommendations and establish regulations for potential future marijuana
consumption establishments , the Community Development Department, through the
Planning and Zon i ng Commission, cannot establish zoning regulations for the
placement of potential new marijuana consumption establishments in the community .
RECOMMENDED ACTION
The Community Development Department recommends that City Council approve, on
second reading, the extension of the moratorium by six months to allow the Ad hoc
committee of the Englewood Liquor and Marijuana Licensing Authority to complete their
review and forward recommendations to City Council, and for City Council to act on the
recommendations of the Authority.
FINANCIAL IMPACT
There is no financial impact through the extension of the moratorium .
LIST OF ATTACHMENTS
Proposed bill for an ordinance
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BY AUTHORITY
ORDINANCE NO.
SERIES OF 2015
COUNCIL BILL NO. 59
INTRODUCED BY COUNCIL
MEMBER GILLIT
AN ORDINANCE EXTENDING THE EMERGENCY MORATORIUM ON THE
ESTABLISHMENT OF NEW MARIJUANA CONSUMPTION ESTABLISHMENTS FOR AN
ADDITIONAL SIX MONTH PERIOD.
WHEREAS, the City Council of the City of Englewood, Colorado established a moratorium
on the establishment of new Marijuana Consumption Establishments by the passage of
Ordinance No. 28, Series of 2015; and
WHEREAS, the original Moratorium was to run for six (6) months, terminating on January
21,2016;and
WHEREAS, the Moratorium was intended to provide time for staff to work with the
Englewood Liquor and Medical Marijuana Authority, and the Englewood Planning and Zoning
Commission to establish licensing and zoning regulations; and
WHEREAS, an Ad Hoc Committee was formed to discuss the issues of regulating and
licensing Marijuana Consumption Establishments with the goal of recommendations being
presented to the Englewood Liquor and Medical Marijuana Authority and the Englewood
Planning and Zoning Commission; and
WHEREAS, on October 22, 2015 the Englewood Liquor and Medical Marijuana Authority
indicated that it desired to be the licensing agency for Marijuana Consumption Establishments in
the City of Englewood; and
WHEREAS, the issue of zoning of Marijuana Consumption Establishments will be going
before the Englewood Planning and Zoning Commission in December; and
WHEREAS, the issue of regulating and licensing of Marijuana Consumption Establishments
went before the Englewood City Council at a Study Session on November 2, 2015; and
WHEREAS, the City Council referred the matter back to the Englewood Liquor and Medical
Marijuana Authority to further address and make recommendations concerning:
• Whether a six ( 6) month inspection by the Fire Marshal should be required;
• Whether sale of food should be allowed;
• Whether security measures similar to retail marijuana should be adopted;
• Whether sharing of marijuana should be prohibited;
• Whether premise/plan should be inspected in same manner as liquor;
• Whether visible products should be prohibited;
• How should employees be protected from smoke and fumes;
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• Whether hours of operation should be limited;
• Whether distancing from schools, parks and places where children congregate is
appropriate;
• Whether requiring zoning to be located near public transportation is appropriate;
• Whether outdoor patios should be prohibited; and
WHEREAS, the Fire Marshal shall forward recommended changes to Englewood's Fire Code
to the Denver Fire Chief for approval; and
WHEREAS, an additional six month moratorium is needed to provide time for the drafting,
review, and public hearing on the proposed ordinances.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT THERE SHALL BE A MORATORIUM ON THE
ESTABLISHMENT OF NEW MARIJUANA CONSUMPTION ESTABLISHMENTS.
Section 1. The passage of this ordinance will preserve public property, health, peace and
safety.
Section 2. The moratorium declares an additional six month moratorium on any new
marijuana consumption establishments. Marijuana consumption establishments shall mean an
organization, business, club, or commercial operation that allows its members or guests to burn,
smoke, inhale the vapors of, or otherwise consume marijuana in any form on the premises of the
business.
Section 3. During said moratorium the City Council directs City staff to develop appropriate
recommendations to Council, consistent with the Colorado Constitution and State and local
regulations.
Section 4. The City Council finds the provisions of this Ordinance are temporary in nature
and are intended to be replaced by subsequent legislative enactment so that the moratorium or
temporary suspension as specified in this Ordinance shall terminate on July 17, 2016.
Introduced, read in full, and passed on first reading on the 16th day of November, 2015.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 19th day of
November, 2015.
Published as a Bill for an Ordinance on the City's official website beginning on the 18th day of
November, 2015 for thirty (30) days.
Read by title and passed on final reading on the 7th day of December, 2015.
Published by title in the City's official newspaper as Ordinance No._, Series of 2015, on
the 10th day of December, 2015.
Published by title on the City's official website beginning on the 9th day of
December, 2015 for thirty (30) days.
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This Ordinance shall take effect thirty (30) days after publication following final passage.
Joe Jefferson, Mayor
ATTEST:
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is a true copy of the Ordinance passed on final reading and published by
title as Ordinance No._, Series of 2015.
Loucrishia A. Ellis
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COUNCIL COMMUNICATION
Meeting Date: Agenda Item: Subject:
December 7 , 2015 Purchase of M2 106
11ci Freightliner Dump Truck
Initiated By: Staff Source:
Public Works Right of Way Services Manager La rry
Nimmo & Fleet Manager Pat White
PREVIOUS COUNCIL ACTION
To promote and ensure a high quality of life , economic vitality, and a uniquely desirable
community identity . Purchase was approved in the 2016 Budget through the Capital
Equipment Replacement Fund (CERF).
RECOMMENDED ACTION
That Council approve by motion the purchase of a 2016 Freightliner M2 106 dump t ruck
with an attached PB loader. This unit is being purchased through a cooperative awa rd
with the Colorado Department of Transportation.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The unit that is being replaced , Unit 3315 , a 2008 Freightliner M2 106 dump truck w ith
an attached PB loader, has met the minimum replacement criteria of years of service ,
hours of use, and maintenance dollars expended .
FINANCIAL IMPACT
$183,521 purchase price . Funds are available through the Capital Equipment
Replacement Fund (CERF).
LIST OF ATTACHMENTS
Summary Specification Sheet
Copy of COOT Award #311000482
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SERVICENTER GARAGE
SUMMARY SPECIFICATION SHEET
FOR
NEW VEHICLES
STATEAWARD#__.C~D_O~T_A_w~ar=d=---31~1~00~0~48=2~~~~~~~~~~
MANUFACTUREROFVEHICLE~__.......Fr~ei~g~ht~lin~e_r~~~~~~~~~
MODEL OF VEHICLE M2 106 Chassis with PB loader ~~'"-=~--------------......... .--.....-..-..........._~~~~~~~
AIR CONDITIONING YES NO
AUTO MA TIC TRANSMISSION YES NO
POWER WINDOWS YES NO
POWER DOOR LOCKS YES NO
4 WHEEL DRIVE YES NO
FLEX FUEL OPTION YES NO
CERF REPLACEMENT YES NO
NEW ADDITION TO FLEET YES NO
DEPARTMENT VEHICLE ASSIGNED TO 021003 Streets and Drainage
COMMENTS: This unit replaces Unit 3315. a 2008 Freightliner M2106 truck that
has met the minimum replacement requirements of years of service. hours of use. and
maintenance dollars expended. The replacement unit is being purchased through a
Colorado Department of Transportation cooperative award. The unit will be purchased
through Transwest Trucks for total cost of $183,521.00. The purchase was aP,Proved in
the 2016 budget and the funds are available in the Capital Eguipment Replacement Fund
(CERF) .
Prepared for:
MIKE MOORE
STATE OF CO ANO POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone; 303-757-9798
Description
EXPECTED BODY/PAYLOAD CG HEIGHT
ABOVE FRAME "XX" INCHES : 32 .0 ln
CUM ISL 300 HP @2000 RPM, 2200 GOV RPM,
860 LB/FT@ 1300 RPM
67 MPH ROAD SPEED LIMIT
CRUISE CONTROL SPEED LIMIT SAME AS
ROAD SPEED LIMIT
5 MINUTE IDLE SHUTDOWN -TIMER RESET
WITH CLUTCH AND SERVICE BRAKE
PTO MOOE ENGINE RPM LIMIT· 1500 RPM
PTO RPM WITH CRUISE SET SWITCH • 700
RPM
PTO RPM WITH CRUISE RESUME SWITCH • 800
RPM
PTO MOOE CANCEL VEHICLE SPEED • 5 MPH
PTO GOVERNOR RAMP RATE -250 RPM PER
SECOND
ENABLE REGENERATION IN PTO MOOE
AUTOMATIC MAINTENANCE MONITOR WITH
ALERT AT 5% OF INTERVAL REMAINING
PTO MINIMUM RPM -700
REGEN INHIBIT SPEED THRESHOLD -0 MPH
2016 ONBOARD DIAGNOSTICS/2010
EPA/CARB/GHG14
2008 CARB EMISSION CERTIFICATION -CLEAN
IDLE (INCLUDES 6X4 INCH LABEL ON LOWER
FORWARD CORNER OF DRIVER DOOR)
STANDARD OIL PAN
ENGINE MOUNTED OIL CHECK AND FILL
ONE PIECE VALVE COVER
SIDE OF HOOD AIR INTAKE WITH FIREWALL
MOUNTED DONALDSON AIR CLEANER
DR 12V 160 AMP 28-SI QUAORAMOUNT PAD
ALTERNATOR WITH REMOTE BATTERY VOLT
SENSE
(2) ALLIANCE MODEL 1131, GROUP 31, 12
VOLT MAINTENANCE FREE 1900 CCA
THREADED STUD BATTERIES, NON FCCC
ONLY
BATTERY BOX FRAME MOUNTED
Application Version 8.8.008
Data Version PRL·10M.004
ENGLEWOOD PB LOAD MAC
Prepared by:
Will Schafer
TRANSWEST TRUCK TRAILER RV 2ono E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone r (303)289-3161
Weight
Front
Weight
Rear
10/30/2015 11 :20 AM
Page 2 of20
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Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone: 303-757-9798
Description
STANDARD BATTERY JUMPERS
SINGLE BATIERY BOX FRAME MOUNTED LH
SIDE UNDER CAB
WIRE GROUND RETURN FOR BATTERY
CABLES WITH ADDITIONAL FRAME GROUND
RETURN
NON.POLISHED BATTERY BOX COVER
POSITIVE LOAD DISCONNECT WITH CAB
MOUNTED CONTROL SWITCH MOUNTED
OUTBOARD DRIVER SEAT
POSITIVE AND NEGATIVE POSTS FOR
JUMPSTART LOCATED ON FRAME NEXT TO
STARTER
CUMMINS TURBOCHARGED 18 .7 CFM AIR
COMPRESSOR WITH INTERNAL SAFETY
VALVE
STANDARD MECHANICAL AIR COMPRESSOR
GOVERNOR
AIR COMPRESSOR DISCHARGE LINE
ELECTRONIC ENGINE INTEGRAi. SHUTDOWN
PROTECTION SYSTEM
CUMMINS EXHAUST BRAKE INTEGRAL WITH
VARIABLE GEOMETRY TURBO WITH ON/OFF
DASH SWITCH
RH OUTBOARD FRAME MOUNTED VERTICAL
AFTERTREATMENT SYSTEM ASSEMBLY WITH
TOPSTACK
ENGINE AFTERTREATMENT. DEV ICE.
AUTOMATIC OVER THE ROAD REGENERATION
AND DASH MOUNTED REGENERATION
REQUEST SWITCH
11 FOOT 06 INCH (138 INCH+Q/.5 INCH)
EXHAUST SYSTEM HEIGHT
RH CURVED TOPST ACK
6 GALLON DIESEL EXHAUST FLUID TANK
100 PERCENT DIESEL EXHAUST FLUID FILL
LH FORWARD FACE OF DIESEL EXHAUST
FLUID TANK 48 TO 52 INCHES BACK OF CAB
STANDARD DIESEL EXHAUST FLUID PUMP
MOUNTING
STANDARD DIESEL EXHAUST FLUID TANK CAP
STAINLESS STEEL AFTERTREATMENT
DEVICE/MUFFLER/TAILPIPE SHIELD
HORTON DRIVEMASTER ON/OFF FAN DRIVE
AUTOMATIC FAN CONTROL WITHOUT DASH
SWITCH , NON ENGINE MOUNTED
Application Version 8.8.008
Data Version PRL-10M .004
ENGLEWOOD PB LOAD MAC
Prepared by :
W~I Schafe r
TRANSWEST TRUCK TRAILER RV
2ono E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone ; (303)289-3161
Weight
Front
a
2
Weight
Rear
65
10/30/201511 ~20AM
Page3of20
Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER , CO 80222
Phone: 303-757-9798
.. . . .. Description
CUMMINS SPIN ON FUEL FILTER
COMBINATION FULL FLOW/BYPASS OIL FILTER
Prepared by:
WlllSchafer
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone : (303)289-3161
Weight
Front
Weight
Rear
1100 SQUARE INCH ALUMINUM RADIATOR 20
ANTIFREEZE TO -34F, OAT (NITRITE ANO
SILICATE FREE) EXTENDED LIFE COOLANT
GATES BLUE STRIPE COOLANT HOSES OR
EQUIVALENT
GATES POWERGRIP SHRINK BAND HOSE
CLAMPS WHERE POSSIBLE
RADIATOR DRAIN VALVE
LOWER RADIATOR GUARD
PHILLIPS-TEMRO 1000 WATT/115 VOLT BLOCK
HEATER
CHROME ENGINE HEATER RECEPTACLE
MOUNTED UNDER LH DOOR
ALUMINUM FLYWHEEL HOUSING
ELECTRIC GRID AIR INTAKE WARMER
DELCO 12V 38MT HD STARTER WITH
INTEGRATED MAGNETIC SWITCH .
ALLISON 3500 RDS AUTOMATIC
TRANSMISSION WITH PTO PROVIS.ION
ALLISON VOCATIONAL PACKAGE 223 •
AVAILABLE ON 3000/4000 PRODUCT FAMILIES
WITH VOCATIONAL MODELS ROS, HS, MH AND
TRV
ALLISON VOCATIONAL RATING FOR ON/OFF
HIGHWAY APPLICATIONS AVAILABLE WITH
ALL PRODUCT FAMILIES
PRIMARY MODE GEARS, LOWEST GEAR 1,
START GEAR 1, HIGHEST GEAR 6, AVAILABLE
FOR 3000/4000 PRODUCT FAMILIES ONLY
SECONDARY MODE GEARS, LOWEST GEAR 1,
START GEAR 1, HIGHEST GEAR 6, AVAILABLE
FOR 3000/4000 PRODUCT FAMILIES ONLY
NEUTRAL AT STOP· DISABLED, FUELSENSE •
DISABLED
VEHICLE INTERFACE WIRING CONNECTOR
WITHOUT BLUNT CUTS, AT BACK OF CAB
ELECTRONIC TRANSMISSION CUSTOMER
ACCESS CONNECTOR MOUNTED BACK OF
CAB
Application Version 8,8.008
Data Version PRL-10M,004
ENGLEWOOD PB LOAD MAC
4
10/301201511 :20 AM
Page 4 of 20
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Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER , CO 80222
Phone ; 303·757-9798
. Description
CUSTOMER INSTALLED CHELSEA 277 SERIES
PTO
PTO MOUNTING. RH SIDE OF MAIN
TRANSMISSION
MAGNETIC PLUGS , ENGINE DRAIN ,
TRANSMISSION DRAIN. AXLE(S) FILL ANO
DRAIN
PUSH BUTTON ELECTRONIC SHIFT CONTROL,
DASH MOUNTED
TRANSMISSION PROGNOSTICS· ENABLED
2013
WATER TO OIL TRANSMISSION COOLER, IN
RADIATOR ENO TANK
TRANSMISSION OIL CHECK ANO FILL WITH
ELECTRONIC OIL LEVEL CHECK
SYNTHETIC TRANSMISSION FLUID (TES·295
COMPLIANT}
DETROIT DA-F-14 ,7-3 14,700# FF1 71 .5 KPl/3 ,74
DROP SINGLE FRONT AXLE
BENDIX ADB22X-V AIR DISC FRONT BRAKES
NON·ASBESTOS FRONT BRAKE LINING
FRONT DISC BRAKE ROTORS
SKF SCOTSEAL PLUS XL FRONT OIL SEALS
VENTED FRONT HUB CAPS WITH WINDOW,
CENTER ANO SIDE PLUGS -OIL
STANDARD SPINDLE NUTS FOR ALL AXLES
FRONT AIR DISC BRAKE INTERNAL
ADJUSTERS
TRW TAS-85 POWER STEERING
POWER STEERING PUMP
2 QUART SEE THROUGH POWER STEERING
RESERVOIR
ORGANIC SAE 80/90 FRONT AXLE LUBE
14,600# FLAT LEAF FRONT SUSPENSION
GRAPHITE BRONZE BUSHINGS WITH SEALS·
FRONT SUSPENSION
RS-23-160 23,000# R-SERIES SINGLE REAR
AXLE
6.14 REAR AXLE RATIO
Application Version 8..8 .008 •
Data Version PRL-10M .004 (l.vliJiClllA@
ENGLEWOOD PB LOAD MAC
Prepared by:
WdlSchafer
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone : (303)289-3161
Weight Weight
Front Rear
50
40
250
180
101301201511 ~20 AM
Page 5 of20
Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone: 303-757-9798
Description
IRON REAR AXLE CARRIER WITH STANDARD
AXLE HOUSING
MXL 17T MERITOR EXTENDED LUBE MAIN
DRIVELINE WITH HAl.F ROUND YOKES
BENDIX ADB22X·V AIR DISC REAR BRAKES
NON-ASBESTOS REAR BRAKE LINING
ASPHALT SPREADER CLEARANCE REAR
BRAKE GEOMETRY
REAR DISC BRAKE ROTORS
REAR BRAKE OUST SHIELDS
SKF SCOTSEAI. PlUS XL REAR OIL SEALS
AIR DISC LONGSTROKE 1-DRIVE AXLE SPRING
PARKING CHAMBERS
REAR AIR DISC BRAKE INTERNAL ADJUSTERS
ORGANIC SAE 80/90 REAR AXLE LUBE
23 ,000# FLAT LEAF SPRING REAR
SUSPENSION WITH HELPER AND RADIUS ROD
SPRING SUSPENSION • NO AXLE SPACERS
STANDARD AXLE SEATS IN AXLE CLAMP
GROUP
FORE/AFT CONTROL ROOS
AIR BRAKE PACKAGE
WABCO 4S/4M ABS WITHOUT TRACTION
CONTROL
REINFORCED NYLON, FABRIC BRAID ANO
WIRE BRAID CHASSIS AIR LINES
FIBER BRAID PARKING BRAKE HOSE
STANDARD BRAKE SYSTEM VAl.VES
STANDARD AIR SYSTEM PRESSURE
PROTECTION SYSTEM
STD U,S , FRONT BRAKE VALVE
RELAY VAi.VE WITH 5-8 PSI CRACK
PRESSURE , NO REAR PROPORTIONING
VALVE
BW A0-9 BRAKE LINE AIR DRYER WITH
HEATER
AIR DRYER MOUNTED INBOARD ON LH RAIL
STEEL AIR BRAKE RESERVOIRS
Application Version 8.8.008
Data Version PRL-10M .004
ENGLEWOOD PB LOAD MAC
Prepared by:
Will Schafer
TRANSWEST TRUCK TRAILER RV 2ono E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone : (303)289-3161
Weight Weight
Front Rear
·S
5
120
20
10/30/2015 11 '.20 AM
Page6 of20
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Prepared for:
MIKE MOORE
STATE OF CO ANO POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone ; 303-757-9798
Description
CLEAR FRAME RAILS FROM BACK OF CAB TO
FRONT REAR SUSPENSION BRACKET , BOTH
RAILS OUTBOARD
PULL CABLES ON ALL AIR RESERVOIR(S)
UPGRADED CHASSIS MULTIPLEXING UNIT
UPGRADED BULKHEAD MULTIPLEXING UNIT
4975MM (196 INCH) WHEELBASE
11/32X3·1/2X10-15/16 INCH STEEL FRAME
(8 .73MMX277,8MMI0.344X10 .94 INCH) 120KSI
1525MM (60 INCH) REAR FRAME OVERHANG
FRAME OVERHANG RANGE : 51 INCH TO 60
INCH
CALC'D BACK OF CAB TO REAR SUSP C/L (CA)
; 130 ,45 in
CALCULATED EFFECTIVE BACK OF CAB TO
REAR SUSPENSION C/L (CA): 111.85 In
CALC'O FRAME LENGTH • OVERALL : 285.39
CALC'O SPACE AVAILABLE FOR OECKPLATE :
130.45 In
CALCULATED FRAME SPACE LH SIDE : 165.8
in
CALCULATED FRAME SPACE RH SIDE : 135 ,29
in
SQUARE END OF FRAME
FRONT CLOSING CROSSMEMBER
STANDARD WEIGHT ENGINE CROSSMEMBER
STANDARD MIDSHIP #1 CROSSMEMBER(S)
STANDARD REARMOST CROSSMEMBER
STANDARD SUSPENSION CROSSMEMBER
THREE-PIECE 14 INCH PAINTED STEEL
BUMPER WITH COLLAPSIBLE ENDS
FRONT TOW HOOKS· FRAME MOUNTED
BUMPER MOUNTING FOR SINGLE LICENSE
PLATE
FENDER ANO FRONT OF HOOD MOUNTED
FRONT MUOFLAPS
GRADE 8 THREADED HEX HEADED FRAME
FASTENERS
Application Version 8.8.008
Data Version PRL-10M .004
ENGLEWOOD PB LOAD MAC
Prepared by:
Will Schafe r
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone : (303)289-3161
Weight
Front
120
10
30
15
Weight
Rear
10/30/2015 11 :20 AM
Page 7 of20
Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER. CO 80222
Phone : 303-757·9798
Desc:rfptlon
50 GALLON/189 LITER SHORT RECTANGULAR
ALUMINUM FUEL TANK · LH
RECTANGULAR FUEL TANK(S)
PLAIN ALUMINUM/PAINTED STEEL
FUEUHYDRAULIC TANKi S)WITH PAINTED
BANOS
FUEL TANK(S) FORWARD
BLACK STEP FINISH
FUEL TANK CAP(S)
ALLIANCE FUEL FIL TERIWATER SEPARATOR
WITH HEATED BOWL AND PRIMER PUMP
EQUIFLO INBOARD FUEL SYSTEM
HIGH TEMPERATURE REINFORCED NYLON
FUEL LINE
MICHELIN XZE 12R22.5 16 PLY RADIAL FRONT
TIRES
MICHELIN XOE MIS 11R22 .5 14 PLY RADIAL
REAR TIRES
CONMET PRESET PLUS IRON FRONT HUBS
CONMET PRESET PLUS IRON REAR HUBS
MAXION WHEELS 90541 22 .5XB ;2510·HUB
PILOT 6 .. 20 INSET 2-HAND STEEL DISC FRONT
WHEELS
MAXION WHEELS 90541 22.5XB .2510-HUB
PILOT 2-HAND STEEL DISC REAR WHEELS
FRONT WHEEL MOUNTING NUTS
REAR WHEEL MOUNTING NUTS
106 INCH BBC FLAT ROOF ALUMINUM
CONVENTIONAL CAB
AIR CAB MOUNTS
NONREMOVABLE BUGSCREEN MOUNTED
BEHIND GRILLE
LH ANO RH GRAB HANDLES
HOOD MOUNTED CHROMED PLASTIC GRILLE
CHROME HOOD MOUNTED AIR INTAKE GRILLE
FIBERGLASS HOOD
Application Version 8.8.008
Data Version PRL-10M .004
ENGLEWOOD PB LOAD MAC
Prepared by :
Will Schafer
TRANSWEST TRUCK TRAILER RV 2ono E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone; (303)289-3161
Weight
Front
20
50
Weight
Rear
10130/2015 11 :20 AM
Page 8 of20
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Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER , CO 80222
Phone : 303-757-9798
Description
TUNNEUFIREWALL LINER
SINGLE 14 INCH ROUND POLISHED AIR HORN
ROOF MOUNTED
DUAL ELECTRIC HORNS
SINGLE HORN SHIELD
DOOR LOCKS ANO IGNITION SWITCH KEYED
THE SAME WITH (4) KEYS
REAR LICENSE PLATE MOUNT ENO OF FRAME
INTEGRAL HEADLIGHT/MARKER ASSEMBLY
WITH CHROME BEZEL
LED AERODYNAMIC MARKER LIGHTS
DAYTIME RUNNING LIGHTS
FREIGHTLINER LED FLANGE MOUNTED
STOPITAIL/TURN LIGHTS WITH SEPARATE
INCANDESCENT BACKUP LIGHTS
STANDARD FRONT TURN SIGNAL LAMPS
DUAL WEST COAST MOLDED-IN COLOR
HEATED MIRRORS
DOOR MOUNTED MIRRORS
102 INCH EQUIPMENTWIDTH
LH ANO RH 8 INCH MOLDEO·IN COLOR
CONVEX MIRRORS MOUNTED UNDER
PRIMARY MIRRORS
STANDARD SIDE/REAR REFLECTORS
DUAL LEVEL CAB ENTRY STEPS ON BOTH
SIDES .
2·STAGE ELECTRIC HORN ANO HAZARD LAMP
ALERT CONTROLLED BY PARTICULATE
FILTER REGENERATION REQUIRED STATUS
63X14 INCH TINTED REAR WINDOW
TINTED DOOR GLASS LH ANO RH WITH
TINTED NON-OPERATING WING WINDOWS
RH ANO LH ELECTRIC POWERED WINDOWS,
PASSENGER SWITCHES ON OOOR(S)
1-PIECE TINTED ROPED·IN WINDSHIELD
2 GALLON WINDSHIELD WASHER RESERVOIR
WITH FLUID LEVEL INDICATOR. FRAME
MOUNTED
OPAL GRAY VINYL INTERIOR
MOLDED PLASTIC DOOR PANEL WITHOUT
VINYL INSERT WITH ALUMINUM KICKPLATE
LOWER DOOR
Application Version 8.8.008
Data Veralon PRL-10M .. 004
ENGLEWOOD PB LOAD MAC
Prepared by:
Will Schafer
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone; (303)289-3161
Weight
Front
4
Weight
Rear
5
10130/2015 11 :20 AM
Page 9of20
Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone; 303-757-9798
Description
MOLDED PLASTIC DOOR PANEL WITHOUT
VINYL INSERT WITH ALUMINUM KICKPLATE
LOWER DOOR
BLACK MATS WITH SINGLE INSULATION
DASH MOUNTED ASH TRAYS ANO LIGHTER
FORWARD ROOF MOUNTED CONSOLE WITH
UPPER STORAGE COMPARTMENTS WITHOUT
NETTING
IN DASH STORAGE BIN
CENTER STORAGE CONSOLE MOUNTED ON
BACKWALL
(2) CUP HOLDERS LH AND RH DASH
GRAY/CHARCOAL FLAT DASH
SMART SWITCH EXPANSION MODULE
5 LB. FIRE EXTINGUISHER
FIRST AIO KIT
HEATER , DEFROSTER ANO AIR CONDITIONER
STANDARD HVAC DUCTING
MAIN HVAC CONTROLS WITH RECIRCULATION
SWITCH
STANDARD HEATER PLUMBING WITH BALL
SHUTOFF VALVES
DENSO HEAVY DUTY AIR CONDITIONER
COMPRESSOR
BINARY CONTROL, R-134A
STANDARD INSULATION
SOLID-STATE CIRCUIT PROTECTION AND
FUSES WITH SPARE FUSE KIT
12V NEGATIVE GROUND ELECTRICAL SYSTEM
DOME LIGHT WITH 3-WAY SWITCH ACTIVATED
BY LH AND RH DOORS
LH AND RH ELECTRIC DOOR LOCKS
(1) 12 VOLT POWER SUPPLY IN DASH
Prepared by:
Will Schafer
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone : (303)289-3161
Weight
Front
20
10
2
Weight
Rear
TRIANGULAR REFLECTORS WITHOUT FLARES 10
PREMIUM HIGH BACK AIR SUSPENSION 70
DRIVER SEAT WITH 3 CHAMBER AIR LUMBAR,
INTEGRATED CUSHION EXTENSION,
FORWARD ANO REAR CUSHION TlL T.
ADJUST ABLE SHOCK ABSORBER
BASIC HIGH BACK NON SUSPENSION
PASSENGER SEAT
LH AND RH INTEGRAL DOOR PANEL
ARMRESTS
Applicatlon Version 8.8.008
Data Version PRL-10M .004
ENGLEWOOD PB LOAD MAC
10/3012015 11 :20 AM
Page 10 of20
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Prepared for:
MIKE MOORE
STATE OF CO ANO POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone : 303-757-9798
Description
BLACK MORDURA CLOTH DRIVER SEAT
COVER
BLACK MOROURA CLOTH PASSENGER SEAT
COVER
3 POINT FIXED D-RING RETRACTOR DRIVER
AND PASSENGER SEAT BEL TS
ADJUSTABLE TILT AND TELESCOPING
STEERING COLUMN
4-SPOKE 18 INCH (450MM) STEERING WHEEL
DRIVER ANO PASSENGER INTERIOR SUN
VISORS
GRAY DRIVER INSTRUMENT PANEL
GRAY CENTER INSTRUMENT PANEL
BLACK GAUGE BEZELS
LOW AIR PRESSURE INDICATOR LIGHT AND
AUDIBLE ALARM
2 INCH PRIMARY AND SECONDARY AIR
PRESSURE GAUGES
DASH MOUNTED AIR RESTRICTION
INDICATOR WITH GRADUATIONS
97 DB BACKUP ALARM
ELECTRONIC CRUISE CONTROL WITH
SWITCHES IN LH SWITCH PANEL
KEY OPERATED IGNITION SWITCH AND
INTEGRAL START POSITION ; 4 POSITION
OFF/RUN/START/ACCESSORY
ICU3S , 132X48 DISPLAY WITH DIAGNOSTICS,
28 LED WARNING LAMPS ANO DATA LINKED
HEAVY DUTY ONBOARO DIAGNOSTICS
INTERFACE CONNECTOR LOCATED BELOW LH
DASH
2 INCH ELECTRIC FUEL GAUGE
PROGRAMMABLE RPM CONTROL -
ELECTRONIC ENGINE
ELECTRICAL ENGINE COOLANT
TEMPERATURE GAUGE
2 INCH TRANSMISSION OIL TEMPERATURE
GAUGE
ENGINE ANO TRIP HOUR METERS INTEGRAL
WITHIN DRIVER DISPLAY
(1) DASH MOUNTED PTO SWITCH WITH
INDICATOR LAMP
NO LANE DEPARTURE WARNING SYSTEM
Application Version 8.8.008 •
Data Version PRL-10M .004 @:Mlllnl)
ENGLEWOOD PB LOAD MAC
Prepared by:
Wiii Schafer
TRANSWEST TRUCK TRAILER RV
20no E 176 FRONTAGE ROAD
BRIGHTON , CO 80603
Phone : (303)289-3161
Weight Weight
Front Rear
10
3
5
1013012015 11.~20 AM
Page 11 of20
Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone: 303-757-9798
Description
ELECTRIC ENGINE OIL PRESSURE GAUGE
AM/FM RADIO WITH FRONT AND REAR
AUXILIARY INPUTS AND J1939
DASH MOUNTED RADIO
(2) RADIO SPEAKERS IN CAB
AM/FM ANTENNA MOUNTED ON FORWARD LH
ROOF
POWER ANO GROUND STUDS IN/UNDER DASH
RADIO WIRING WITH POWER CUTOFF WHEN
VEHICLE IN REVERSE GEAR
ELECTRONIC MPH SPEEDOMETER WITH
SECONDARY KPH SCALE , WITHOUT
ODOMETER
STANDARD VEHICLE SPEED SENSOR
ELECTRONIC 3000 RPM TACHOMETER
IDLE LIMITER , ELECTRONIC ENGINE
PRE·TRIP LAMP INSPECTION , ALL OUTPUTS
FLASH, WITH SMART SWITCH
DIGITAL VOLTAGE DISPLAY INTEGRAL \\llTH
DRIVER DISPLAY
SINGLE ELECTRIC WINDSHIELD WIPER
MOTOR WITH DELAY ANO ARCTIC TYPE
BLADES
MARKER LIGHT SWITCH INTEGRAL WITH
HEADLIGHT SWITCH
ONE VALVE PARKING BRAKE SYSTEM WITH
WARNING INDICATOR
SELF CANCELING TURN SIGNAL SWITCH WITH
DIMMER, WASHERM'IPER AND HAZARD IN
HANDLE
INTEGRAL ELECTRONIC TURN SIGNAL
FLASHER WITH HAZARD LAMPS OVERRIDING
STOP LAMPS
CAB COLOR A: L0006EB WHITE ELITE BC
BLACK, HIGH SOLIDS POLYURETHANE
CHASSIS PAINT
NO FUEL TANK CABINET PAINT
POWDER WHITE (NOOOSEA) FRONT
WHEELS/RIMS (PKWHT21 , TKWHT21 , W, TW)
Application Version 8.8.008
Data Version PRL-10M.004
ENGLEWOOD PB LOAD MAC
Prepared by:
Will Schafer
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON. CO 80603
Phone : (303)289-3161
Weight
Front
10
Weight
Rear
10/30/201511 :20 AM
Page 12 of20
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Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone : 303-757-9798
Factory Weight
Total Weight
Description
POWDER WHITE (N0006EA) REAR
WHEELS/RIMS (PKWHT21 . TKWHT21 , W , TW)
BUMPER PAINT: FP24812 ARGENT SILVER
DUPONT FLEX
STANDARD E COAT/UNDERCOATING
U.S. FMVSS CERTIFICATION , EXCEPT SALES
CABS ANO GLIDER KITS ..
Weight
Front
7474 lbs
74741bs
Prepared by:
Will Schafer
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone : (303)289·3161
Weight
Front
Weight
Rear
Weight Total
Rear Weight
4074 lbs 11548 lbs
4074 lbs 11548 lbs
EPA 2013 CUMMINS ISL ENGINE EXTENDED WARRANTY DC2, 3
YEARS/100,000 MILES/160 000 KM FEX
TOWING EXTENDED/ROADSIDE SERVICE WARRANTY, 2
YEAR/UNLIMITED MILES/KM, $550 CAP
(+)Weights shown are estimates only .
If weight is critical , contact Customer Application Engineering ..
Application Version 8,8,00B
Data Version PRL-10M ,004
ENGLEWOOD PB LOAD MAC
10/30/201511 :20 AM
Page 13 of20
Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone '. 303-757-9798
Prepared by:
WHISchafer
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone : (303)289-3161
QUOTATION
SET BACK AXLE · TRUCK
CUM ISL 300 HP @ 2000 RPM , 2200 GOV RPM , 860 LB/FT
@ 1300 RPM
ALLISON 3500 ROS AUTOMATIC TRANSMISS ION WITH
PTO PROVISION
RS-23-160 23,000# R-SERIES SINGLE REAR AXLE
23 ,000# Fl.AT LEAF SPRING REAR SUSPENSION WITH
HELPER AND RADIUS ROD
.. ~ ....
DETROIT DA·F•14 .7-314,700# FF1 71 .5 KPl/3 .74 DROP
SINGLE FRONT AXLE
14 ,600# FLAT LEAF FRONT SUSPENSION
106 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL
CAB
4975MM (196 INCH) WHEELBASE
11/32X3-1 /2X10~15116 INCH STEEL FRAME
{8 •. 73MMX277.8MMI0 .344X10 .94 INCH) 120KSI
1525MM (60 INCH) REAR FRAME OVERHANG
PER UNIT TOTAL
VEHICLE PRICE TOTAL# OF UNITS (1) $ 182,295 $ 182,295
EXTENDED WARRANTY
DEALER INSTALI.ED OPTIONS ---.,.... ·-·---------CUSTOMER PRICE BEFORE TAX
lt~!~~i~. . --.. __
FEDERAL EXCISE TAX (FET)
TAXES AND FEES
OTHER CHARGES
$ 1,400 $ 1..400
$ 0 $ 0 ·-·-· -· _,._,_, .. ~.,,._ ... ,.,,"'"-·"'-~,~~,.,~--... ~~:
$ 183,695 $ 183,695 ---$.
$
$
(174.0) s
0 $
0 $
(174 ,0)
0
0
IBEi~llB:--
TRADE-1N ALLOWANCE $ (0) $ (0)
BALANCE DUE (LOCAL CURRENCY) $
QUOTATION DETAILS
PB LOADER MODEL L 100 CT With Pull
Tarp
Application Version 8.8.008
Data Version PRL-10M .004
ENGLEWOOD PB LOAD MAC
$
'183,521 > $
98,160 $ 98,160
10/3012015 11::20 AM
Page 14 of20
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Prepared for:
MIKE MOORE
STATE OF CO ANO POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone : 303·757-9798
0Jimler Truck Financial
Financing that works for you .
Application Version 8.8"008
Data Version PRL·10M .004
ENGLEWOOD PB LOAD MAC
Prepared by:
Will Schafer
TRANSWEST TRUCK TRAILER RV
2ono E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone: (303)289-3161
See your local dealer for a competitive quote from Daimler Truck Financial , or
contact us at lnformation@dtfoffers .com .
Daimler Truck Financial offers a variety of finance, lease and insurance solutions to
fit your business needs, For more information about our products and services, visit
our website at www .daimler-truekfinanclal.com .
10/30/2015 11 :20 AM
Page 15 of20
Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone; 303-757-9798
::!:
Q. a::
Q) c
Ci c:
w 1,500
1,000
500
0 20 4.Q 60
Vehicle Speed (MPH)
VEHICLE SPECIFICATIONS SUMMARY -SHIFT CHART
Prepared by:
Will Schafer
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON_, CO 80603
Phone; (303)289-3161
80 100
Model .. ><'""' •H • < i'H « H• « '"'<H'"H •• •••• • ">• '" "'' ._..._ "'" • .,,,., • ,....,. '" • • • •• ""'.''·"'"''', • ""',, •••" ,,,,, . .,,.,,., "'"'''"'"'"'-"''•'"••••·••,.•• •••-'• ••·••"'·•"•'•'••• ,,.,,. •••••• M2106
Cab Size m29) ...... ., ... ., ..................... ,. ....... ,., .. ""'"'"""" ................. ., 106 INCH BBC Ft.AT ROOF ALUMINUM CONVENTIONAL CAB
Oe:si~ C~lse Speed {mph) ...•.... .._ ....................... .,; ............... ., .......................... ,. .................. , .. rn ... ,,.. ....................... ., ........................ , ......... , •• 65;0
Application Version 8.8.008
Data Version PRL-10M ,004
ENGLEWOOD PB LOAD MAC
10/3012015 11 :20 AM
Page 16 of 20
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•
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Prepared fo r:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER , CO 80222
Phone : 303-757-9798
Prepared by:
Wia Sehafer
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON , CO 80603
Phone : (303)289-31 61
Eng ine (101) ............... "' ...... ,., ................................. ,.., ...... CUM ISL 300 HP@2000 RPM , 2200 GOV RPM, 86 0LBIFT@1300 RPM
RPM at Peak Torque ., .............................. ,.,.,.,,,, ............ , ........................................................................... ., ................................... 1300
Transmission (342) ..................................................... .At.USON 3500 RDS A UTOMATIC TRANSMl SS ION Wmf PTO PROVISION
Gear Ratio : LL .................................................................................................................................. ., ........................................... NIA
Gear Ratio : L ,,,,..,,.,..,.,, .. ., ..... ., .. ,, ........................... '""·•··""'"'·"'"""""·••"'·'•······· .. ·······., ............................................................... ,. ......... NIA
Gear Ratio : 1 .... m, ................ ,, .... , .............. , ........ ,, ... ,.,,.,, ................. ,, .............................................................................................. 4 .59
Gear Ratio: 3 .............................................................. .., ............................................................. ""., ...................... .,,.,"" ....... ,.,,,.,,. •. t,~·
Gear Ratio : 4 ...................................................................................................................................... ; ............................................ 1
Gear Ratio: 5 ........... .,,,.,,,.,,. ................................................. "" ........................................................... , ................................................. 0.71
Gear Ratio : 6 .. ~ ............ ,., ...... "'""~ ......... ~~·· ~ .. ., ............ ,,,,,,.., ..... ,. ......... ,. .. ,..,, .... , . ., ...... ,." ....... ,.,. .. 11) ·• •·~ ,.~ H .... ~ .. , ., ,.~ 1· fi·f.,..,<!,. • •tl'"'i., .,., .... ~"'""""~"~~•u • .... "' .... ~ ....... w·• ..... w, ••.•• ., ........ K ........... ~,. ••• •U •~0~~5
Gear Ratio : 7 ......................................................................... ~ ........... .,. .................. h ................................ .,,. ... ,. •••.•• .,. ....... , ... , .......... NiA
Gear Ratio: 8 ............................................................................................................................... -............. ;; .......................... ,. ....... NfA
Gear Ratio : 9 ............................. "" ............ , ........... , ... .,. .............................................................................. ., ........ ,. ........................ NIA
Gear Ratio : 11 ...................................................................................................... , .. ,. ... , .••• .,.. .... , . .,, .... ,, ............................................... NIA.
Gear Ratio: 12 ............................. '. .................................................................................................................... , .................. .;. .... .,,,, .. N/A
Gear Ratio: 13 .............................................................................................................. ,. ............................................................... NIA
Gear Ratio : 14 ,.., ....... ,,,,.,, .................................................. --................................................................................... -..... ,. ................ N/A
Gear Rat io: 15u, , . .,,. .. u ., .... _ •. , .••• ~.-., ~· .... , .. """~"'r."., .. ,,., ...... , "" ,,_ ... , .. ,.,, ......... , ... , ... ~·~ ....... ~,.·1·• ~it-t•H·~'""-t n• ~it_. ..... ~#""'" •• ..,," ..... ., .................. ,..~·"", .. ~"""" '·"·~""" .. '"""''·•"••·n ., ..... " ......... ,. ..... .,.NIA
Gear Rat io: 16 ......... ~ ..................................................... ; ............................... ~ ............ , ....................................................... , ............. N/A .
Gear Ratio: 17 ............................... ,. ........ ; ..................................................................................................................... ,.. ........ , . .,N/A
Gear Ratio : 18 ........................................................................................................................... , .. , ............ : ............... ; ......... ; .......... NfA
Aux iliary Transmission (352)., ................................................................................... , ......................... NO AUXILIARY TRANSMlS$10N
High Gear Ratio ................................................................................................................... ; ....... .,;;..,..,, .. ,,, .. , ................. ,. ......... ; ....... NIA
Transfer Case (373) .................................................. ., ..................... ,. .......................................................... ,. .... NO TRANSFER C.ASE .
Low Gear Ratio ........... , .......................... , ............ ,. .................................................................................................................................. NfA
High Gear Ratio ..... w ................. ,,.., ......... ., ........... , .. .,,..", ...... .,.. ................................................................................ : .................... N/A ·
Rear Axle (420) ........................................................................ ,. .............................. RS ~23·1$0 23,000# R-SERIES SINGLE REAR AXLE .
Number of Speeds .............................................................................................................. .., ........................................... ,.,.,,H ·•'." ....... 1
Rear Axle Gear Ratlo(s) .............. ; ........................ _ .................................................... , ............. ; ............. : •• , 6.14 REAR AX LE RATIO .
Rear Tires (094) .................. ,.,,. ....................... , .. ,. ................... ., ........ , ......... MICHELIN XDE MfS 11R22.5 14 PLY RADIAL REAR TIRES .
Revolutions per Mila ..... ., ................................ , ••.• "''' ... "''"'""'''""''"''''., .• ,. ........... , ........................................................................ , ....... .498 .
TABLE SUMMARY -SHIFT CHART
Application Version 8.8.008
Data Version PRL-10M.004
ENGLEWOOD PB LOAD MAC
10/301201511 :20 AM
Page 17 of20
Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone ! 303-757-9798
Prepared by:
Will Schafer
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON, CO 60603
Phone; (303)289-3161
jl1311m;1~-;;0~1-Tr311m~~1 fM1~!1(;~jl ~~~~
(,c.:11 t,n.11 llatw ltlllo
1 4 .59 6.14 28.18 NIA 800 5 .6 9.4
2 2 .25 6.14 13.82 104.0 1078 11.3 19.2
3 1 .54 6.'14 9.46 46 .1 1506 16.6 2B .O
~-4 1 .00 6.14 6 .14 54 .0 1429 25.5 43.2
5 0.75 6 .14 4.60 J3 .3 1650 34.D 57.6
6 0.65 6.14 3.99 15 .4 1907 39 .2 66 .4
Perfonnance calculations are estimates only; If performance calculations are critical , please contact Customer Application
Engineering.
Appllcatlon Version 8.8.008
Data Version PRL-10M .004
ENGLEWOOD PB LOAD MAC
10130/2015 11 :20 NII
Page 18 of20
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Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER, CO 80222
Phone ; 303-757-9798
~-----196 ln------+1<60 In>
·--------2971n-------~·
VEHICLE SPECIFICATIONS SUMMARY -DIMENSIONS
Prepared by:
Will Schafer
TRANSWEST TRUCK TRAILER RV 20no E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone: (303)289-3161
Model ..................................................................................... ,., ................. ,. ..................................... , ................... -...................... M2.1 OB
Wheelbas•(545) ........................................... .., .... , .... , .... ., ... ,, .............. .,. .. .,. .. ,., ........ "" ......................... 4·975MM {.19a INC:H)WHEi:LBAsE
Re•r Fr11me Ov~ (8&2) .................................... ~ ... ,; .................... .., .................... 1525MM (60 INCH) REAR FRAME. OVERHAHG
Fifth Wheel (578) ............. '.''"~, ........ ., •..•••... ,. ................................. ., ..... , ... ,,,.,,.,,.,,...,,.,.,.,,,.,,,""''._. ........ "'.,,,.. ... , ............ ., ........ NO FIFTH WHEEL
fvllount ll\g Loca.tlon .(577}~ .................................................................................................................... NO FIFTH WHEEL l.OCATJON
Mmcintum Forward Pos*lton (f:n) ............................................................................................................ : .......................................... o
Maxilrrum Rearward Position (In) .............................. ,. ....................................... , ........................................ -................................. , •• 0
S1fde lncren'lent (in), .. ;~ ....................................................................................................... .,, ................. ,. ........ , •.•..•. ,., .... ,,... .. "" ................ a·
Desired Slide P~siliOn (itl} .................................................................... ;; ............... ; ...................................................................... 0.0
Cab Size (&2tl) .......................... "" ...................................................... ,.106 tNCH BBC Ft.AT ROOF ALUMINUM CONVENTIONAL CAB
Sf.eepet($82) ...... ; ....... ; ................... , .... , ......................................... ; ...... ," ................. "., ....... , ............... NO SU:EPER BOXISLEEPMCAB
Exhaust S)l'Si.em (016) .... ; ......... RH OUTBOARD FRAME MOUNTED VERTICA.LAFTERTREAlMSNf SYSTEM ASSEMBLY WffH
TOPSTACK
Application Version 8.8.008
Data Version PRL·10M.004
ENGLEWOOD PB LOAD MAC
10J30/201511 ;20AM
Page 19 of20
Prepared for:
MIKE MOORE
STATE OF CO AND POLITICAL SUB
DIV
4201 EAST ARKANSAS
DENVER , CO 80222
Phone : 303-757-9798
TABLE SUMMARY -DIMENSIONS
Prepared by:
WiH Schafer
TRANSWEST TRUCK TRAILER RV
20770 E 176 FRONTAGE ROAD
BRIGHTON, CO 80603
Phone : (303)289-3161
-40 .7
3-0
130 .4'
111 .. 8
18 .6
D.O
18 .6
19D.4
196.0
60 .0
296 .7
0 .0
41 .0
Performance calculations are estimates only . If perfonnance calculations are criticat, please contact Customer Application
Engineering.
Application Version 8,8 ,008
Data Version PRL·10M .004
ENGLEWOOD PB LOAD MAC
10130/2015 11 :20 AM
Page 20 of20
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CITY COUNCIL AGENDA REQUEST
Regular: 181
.. . . .
Council Meeting Date: December 7, 2015 .. ~· . . : : ..
JUC/ttfll~ ; . .;
Submitting Department: Public Works .,
..
Person Submitting Request: Pat White, Larry Nimmo
Estimated Time For Staff Presentation: S minutes
Description of Agenda Item:
Approval for purchase of 2016 Frelghtliner MS 106 dump truck with PB loader in
the amount of $183,521.
Additional Comments:
The purchase was approved in the 2016 budget, and the funds are available
through the Capital Equipment Replacement Fund (CERF).
NOTE: Work with City Attorney's Office to prepare resolutions and ordinances.
-Find Agenda Request Form template and save It In L:Shared Oata\Agenda Request Form.
-Put Council Communications & exhibits In L:Shared Data\Agenda City Council
Materlals\2015\Meetlng Date folder by Thursday, 11 days, before Regular Council Meeting.
-Put Study Session material In L:Shared Data\Study Session Agenda Materlal\2015\Meetlng Date
folder by noon the Wednesday before that Study Session •
!J,_......._E---:ii ___ 0 ~:t_ew_oo_d _______ .
CITY COUNCIL AGENDA REQUEST
Regular:~ Study Session: D
Council Meeting Date:
Submitting Department: Public Works
, Person Submitting Request: Pat White, Larry Nimmo
Estimated Time For Staff Presentation: 5 Minutes
Description of Agenda Item: Approval for purchase 2016 Freightliner M2 106
dump truck with PB loader in the amount $183,521.00.
Additional Comments: The purchase was approved in the 2016 budget and the
funds are available through the Capital Equipment Replacement Fund (CERF).
NOTE: Work with City Attorney's Office to prepare resolutions and ordinances.
-Find Agenda Request Form template and save It In L:Shared Data\Agenda Request F,orm.
-Put Council Communications & exhibits in L:Shared Data\Agenda City Council
Materials\2015\Meeting Date folder by Thursday, 11 days, before Regular Council Meeting.
-Put Study Session material in L:Shared Data\Study Session Agenda Material\2015\Meeti ng Date
folder by noon the Wednesday before that Study Session.
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COUNCIL COMMUNICATION
Meeting Date: Agenda Item: Subject:
December 7, 2015 11 cii CERF Fund Purchase of
Four Wheel Drive Loader
for the Utilities Department
Initiated By: Staff Source:
Utilities Department Fleet Manager Pat White & Utilities
Director Tom Brennan
PREVIOUS COUNCIL ACTION
The existing Volvo L50D wheel loader was purchased in 2004.
RECOMMENDED ACTION
The Administrator of the Servicenter recommends Council approval, by motion, of the
purchase of a Volvo I FB-15-015 four wheel drive loader from Power Equipment
Company in the amount of $116,816.00.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The proposed four-wheel drive loader is for a Volvo IFB-15-015 four wheel front loader
with optional electric heated mirrors and pallet frame and forks will be replacing Unit
1409, a 2004 Volvo L50D wheel loader. The loader will be used primarily for handling
materials such as rock, roadbase, asphalt and bedding materials necessary for laying
water and sewer mains, sewer point repairs, snow removal, yard maintenance and pipe
installation.
This piece of equipment is also used for removal and recycling asphalt and concrete on
projects and handling bundles of pipe and pallets . The loader also provides a finish
grade on trenching and excavations.
FINANCIAL IMPACT
This purchase will replace the existing 11-year old front loader under the CERF
replacement schedule.
Englewood received four bids on November 12, 2015 for Item #IFB-15-015 for a four
wheel drive loader. The lowest, acceptable bid was from Power Equipment Company in
the amount of $114,093.00 with optional add-ons .
Funds are available through the CERF Program.
LIST OF ATTACHMENTS
Summary Specification Sheet & Bid Tabulation Sheet
• City of Englewood Bid Tabulation Sheet
Bid Opening Date: November 12, 2015 2:00 P .M. MDT
ITEM BID: IFB-15-015 Four Wheel Drive Loader .. -
Addendum Four Wheel
Vendor 1 Drive Loader
Wagner Equipment Company
18000 Smith Road
Aurora, CO 80011
(303) 739-3000
Andy Kratt y $134,215.00
Power Equipment company ,,
500 E 62nd.Ave ·.
,' ·.'
Denver, ·co 80201 . :-·
'
(303) 288-6801 ' .. ·. :· ·' '.. __ -,
''
... .· " . · .. ,,
Andy Remmo ... , .. Y· .. :''.·. $ t13,643~00
11tan Machinery
9600 E 104th Ave
Henderson, CO 80640
(303) 286-7000
Miguel Garcia y $ 144,068.39
Honnen Equipment
5055 E 72nd Ave
Commerce City, CO 80022
(303) 287-7506
Steve Stotz y $ 127 ,042.00
• •
I · Apparent Low-Siaa~-~I
.
Parts Service
Manual Manual Total Bid Exceptions/Comments
...... u•IL UI Mcu;11h1t= IS
$ 94.00 $ 678.00 $ 134,987 .00 1•u1 1 I U.UU
' ,· ''
' '
,, '•' : .: ' ··::..
" ... ., "' ..
•·. ·. ....
. '····· ' •. """-)'".:: . ./ . . ·. ~ ., . -:_ ';. ·.· .. •. . '' _: .. · ... . :··._ .
'·$,, '·150.00 .. $ 300.00 '$ .~14,093.00 ,. ' :: ' -..... , ' .:·
·" ' .. , I :''
$ 240.37 $ 652.37 $144,961.13
...... I QllL.)' uuic:;:i. llUL
$ 375.00 $ 575.00 $ 127 ,992.00 "'"''"""9" ••u•"• "''' .. 'H""'...,
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COUNCIL COMMUNICATION
Meeting Date: Agenda Item: Subject:
December 7, 2015 11ciii Advanced Utility Systems
Annual Bill
Initiated By: Staff Source:
Water & Sewer Board Tom Brennan, Director of Utilities
PREVIOUS COUNCIL ACTION
None.
RECOMMENDED ACTION
The Utilities Staff recommends Council approval, by motion, of the Advanced Utility
Systems annual maintenance billing in the amount of $61,496.86 .
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Advanced Utility Systems billing is for an annual maintenance fee for the CIS
(Customer Information System) computer program system established in 2004 . CIS
produces and maintains Englewood 's data base for the water, sewer, storm and
concrete inside quarterly billings and the annual outside City sewer billings. CIS also
processes and credits payments received by check, credit card or cash . The
Englewood Water and Sewer Board, at their November 10, 2015 meeting, approved the
Advanced Utility Systems annual maintenance billing.
FINANCIAL IMPACT
The $61 ,496.86 billing is a contractual obligation under the CIS Agreement of 2003 and
is a budgeted item under the Water, Sewer and Storm Water Funds .
LIST OF ATTACHMENTS
Advanced Utility Systems Invoice #MN00088528
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WATER & SEWER BOARD
MINUTES
NOVEMBER 10, 2015
Present : Wiggins, Penn, Burns, Moore, Lay, Habenicht, Olson, Oakley
Absent: Gil lit
Also present: Tom Brennan, Director of Utilities
John Bock, Manager of Administration
The meeting was called to order at 5:02
fl]
1) MINUTES OF THE OCTOBER 13, 2015 MEETING .
The Board received the Minutes of the October 13, 2015 Water & Sewer Board Meeting.
Motion: To approve the Minutes of the October 13, 2015 meeting.
Moved : Burns Seconded : Habenicht
Motion approved unanimously.
0
D[;§.1
2. GUEST: JOHN CHRISTIAN -4557 S. LOGAN ST. -SEWER REFUND .
It was discovered during a sewer back-up that the house at 4557 S. Logan St ., owned by
Mr. John Christian, was on a septic system . It was never connected to the City's sewer
system, but being billed for sewer service. John Bock, Manager of Administration,
refunded the amount Mr. Christian paid back to the Statute of Limitations date. The
amount refunded was $1,474 .44 . Mr. Christian appeared before the Board to request a
refund on his sewer bill beyond the Statute of Limitations, back to when he purchased
the property on September 18, 1998 to cover expenses related to the back-up. The
additional refund would be $845 .61.
The Board expressed concern about setting a precedent on refunds beyond the Statute
of Limitations . The Board noted that this would be a single except ion, extended on ly to
the current owner and not any prior property owners.
Motion :
Moved :
To approve Mr. Chr istian's request for a sewer bill ing refund beyond the
Statute of Limitations back to when he purchased the property on
September 18, 1998 in the amount of $845.61. This is a single
exception beyond the Statute of Limitations and should not be
considered a precedent.
Burns Seconded : Moore
Motion carried unanimously.
~
2. CITY DITCH ASSIGNMENT OF LICENSE AGREEMENT FROM WILDACRES TO
QUEST .
The Wildacres, LLC City Ditch License Agreement was approved by Council on
September 19, 2005 for crossing the City Ditch along Santa Fe with a 2" water line and
an electrical service line . Wild acres has requested an Assignment of the City Ditch
License Agreement to 2T Acres LLC as the owner of record .
The License Agreement allows the 2" water and electrical line to cross 12" beneath
Englewood's 4811 City Ditch pipe from Santa Fe Drive to the adjacent property located at
8025 S. Santa Fe Dr.
Motion:
Moved:
To recommend Council approval of the Assignment of License
Agreement from Wildacres, LLC for crossing the City Ditch to 2 T Acres
LLC.
Burns Seconded: Lay
Motion carried unanimously.
3. MUNICIPAL CODE CHANGES -DAMAGE TO FIXTURES, RESPONSIBILITY AND
METER REQUIREMENTS .
Changes to the Title 12-lA-4 and 12 -1A-8 Water section of the Municipa l Code were
noted over a period of time . These changes will add updated requ irements, provide
consistent terminology and remove obsolete practices .
•
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Motion: Recommend Council approval of Ordinance changes to Title 12, Chapter
lA, Sections 4 and 8.
Discussion ensued regarding changing the existing practice where the City provides
water line replacement from the stop box to the curb stop in the street. Members of
the Board recommended further discussion at a future meeting on continuing the water
line replacement service for properties zoned residential, but not solely owner
occupied . Tom Brennan, Director of Utilities, will gather additional information to
differentiate between residential and commercial zoning in the R-1, A-B & C and R-2.
Duplexes and apartment buildings were discussed . Penn and John Moore noted they
believe the program is good business practice that will benefit Englewood citizens and
that the water line replacement program should continue .
The Board concurred to table the Motion pending further information at a future
meeting.
~
4. DENVER POST ARTICLE DATED NOV. 2, 2015, "CHURCH THAT FLOODED IN THE
SPRING HAS MORE PROBLEMS WITH WATER."
The Board received the article that appeared in the Denver Post regarding the water
service line leak at the Dragon's Den at 285 and Clarkson St., which is owned by the
Sanctuary Christian Fellowship Church . A church member had dug into State ROW
without a permit to find the source of the leak . Tom noted that the City
Distribution/Collection crew cut off the service line off at the main.
The owner received two estimates from contractors and has retained an engineering
firm to resolve the problem. They are going to try to fix the service line by boring into
285 and replacing the line . They will keep Englewood apprised of their progress .
5. MEADOW CREEK DAM/DENVER WATER BILLING
The City of Englewood and Climax Molybdenum Company jointly own the Cabin-
Meadow Creek System, which includes Meadow Creek Reservoir . Under the 1965
Agreement with Denver Water, Denver operates and maintains this system . The City of
Englewood and Climax Molybdenum reimburse Denver for the operation, maintenance,
repair and replacement costs incurred by Denver in operating the system. Climax owns
55% and Englewood owns 45%.
Denver Water invoices Englewood quarterly, and in turn, Englewood invoices Climax for
their share. For this invoice, Denver Water replaced the Meadow Creek Dam Outlet
Works including a new valve house and five valves. Denver will be sending Englewood a
10-year capital project plan for budgeting purposes.
Motion : To recommend Council approval of the Denver Water Board invoice for
the Meadow Creek Dam Outlet Works Replacement Project in the
amount of $329,878.14 .
Moved: Oakley Seconded: Moore
Motion approved unanimously.
6. ADVANCED ULTILITY SYSTEMS ANNUAL BILL.
The Advanced Utility Systems billing is for an annual maintenance fee for the CIS
(Customer Information System) computer program system established in 2004. CIS
produces and maintains Englewood's data base for the water, sewer, storm and
concrete inside quarterly billings and the annual outside City sewer billings.
Motion: Recommend Council approval of the Advanced Utility Systems annual
billing in the amount of $61,496 .86.
Moved: Penn Seconded: Lay
Motion approved unanimously.
The meeting adjourned at 5:55 p.m.
The next meeting will be held Tuesday, January 12, 2015 at 5:00 in the Community
Development Conference Room.
Respectfully submitted,
Cathy Burrage
Recording Secretary
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ENGLEWOOD WATER & SEWER BOARD
PHONE VOTE
NOVEMBER 17, 2015
A phone vote was taken from the members of the Englewood Water and Sewer
Board for the November 10, 2015 minutes:
Motion:
Moved:
Ayes:
To approve the minutes of the November 10, 2015 Water
and Sewer Board meeting.
Habenicht Seconded: Wiggins
Wiggins, Penn, Burns, Moore, Lay, Habenicht, Gillit, Olson,
Oakley
Nays: None
Members not reached: None
Motion carried unanimously.
The next Water and Sewer Board meeting will be held at 5:00 p.m. on Tuesday,
January 12, 2016 in the Community Development Conference Room.
Sincerely,
Cathy Burrage
Recording Secretary
AD VAN c ED TM
UTILITY SYSTEMS
a DM,'iM vfX. Hlln'i.c CM!f'littr Corpt;ra:im1
Remit To: N . Harris Computer Corporation
62133 Collections Center Drive
Chicago, IL 60693-0621
Ship To
Englewood , City of
Don Ingle
Englewood Civic Center
1000 Englewood Pkwy
Englewood , CO 80110
USA
PO Number
Ordered Item Number
Customer No .
ENG01A
Description
Salesperson ID
Bill to
Invoice
Date
Page
Englewood, City of
Don Ingle
Englewood Civic Center
1000 Englewood Pkwy
Englewood, CO 80110
USA
Shipping Method
LOCAL DELIVERY
MN00088528
10/31/2015
1 of 1
Payment Terms
Receipt
Unit Price Ext Price
1.00 AUS -MAINTENANCE
0.00 NOTE
CIS Infinity Support
Annual Maintenance Support for the period of Jan 01 , 2016 to
Dec 31 , 2016
US$61,496 .86
US$0 .00
US$61,496.86
US$0.00
Please note that the payment is due on or before the maintenance period start date . Therefore, please
allow at least 10 business days prior to the due date to mail your payment.
Invoice Questions? Please call Maria El Rami at 613-226-5511 ext 2242 OR e-mail
melrami@harriscomputer.com
Subtotal
Misc
Tax
Freight
Trade Discount
Total
US$61,496 .86
US$0 .00
US$0.00
US$0 .00
US$0 .00
US$61,496.86
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COUNCIL COMMUNICATION
Meeting Date: Agenda Item: Subject:
December 7, 2015 11civ Meadow Creek
Dam/Denver Water Billing
Initiated By: Staff Source:
Water & Sewer Board Tom Brennan -Director of Utilities
PREVIOUS COUNCIL ACTION
None.
RECOMMENDED ACTION
The Utilities Staff recommends Council approval, by motion, of the Denver Water Board
invoice for the Meadow Creek Dam Outlet Works Replacement Project in the amount of
$329,878.14.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The City of Englewood and Climax Molybdenum Company jointly own the Cabin-
Meadow Creek System which includes Meadow Creek Reservoir. Under the 1995
Intergovernmental Agreement between Denver Water, City of Englewood, Climax
Molybdenum and Denver operates and maintains this system. The City of Englewood
and Climax reimburse Denver for the operation, maintenance, repair and replacement
costs incurred by Denver in operating the system. For this invoice, Denver Water
replaced the Meadow Creek Dam Outlet Works which included a new valve house and
five valves.
Climax Molybdenum owns 55% and Englewood owns 45%. Denver Water invoices
Englewood quarterly, and in turn Englewood invoices Climax for their share. The
Englewood Water and Sewer Board, at their November 10, 2015 meeting, approved the
Denver Water billing for the Meadow Creek Dam Outlet works Replacement Project.
FINANCIAL IMPACT
The $329,878.14 billing is a contractual obligation under the 1995 Intergovernmental
Agreement with Denver to maintain the Cabin-Meadow Creek system. Englewood will
pay $329,878.14 with $181,432 .98 to be reimbursed by Climax Molybdenum.
This is a 2015 Capital Project item under the Water Fund -Source & Supply.
LIST OF ATTACHMENTS
Denver Water Acct. #242554
Minutes of the Nov. 10, 2015 Water Board Meeting & Phone vote of Nov. 17 , 2015
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WATER & SEWER BOARD
MINUTES
NOVEMBER 10, 2015
Present: Wiggins, Penn, Burns, Moore, Lay, Habenicht, Olson, Oakley
Absent: Gill it
Also present: Tom Brennan, Director of Utilities
John Bock, Manager of Administration
The meeting was called to order at 5:02
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1) MINUTES OF THE OCTOBER 13, 2015 MEETING .
The Board received the Minutes of the October 13, 2015 Water & Sewer Board Meeting.
Motion: To approve the Minutes of the October 13, 2015 meeting.
Moved: Burns Seconded: Habenicht
Motion approved unanimously.
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2. GUEST: JOHN CHRISTIAN -4557 S. LOGAN ST. -SEWER REFUND .
It was discovered during a sewer back -up that the house at 4557 S. Logan St., owned by
Mr. John Christian, was on a septic system . It was never connected to the City's sewer
system, but being billed for sewer service . John Bock, Manager of Administration,
refunded the amount Mr. Christian paid back to the Statute of Limitations date. The
amount refunded was $1,474.44. Mr. Christian appeared before the Board to request a
refund on his sewer bill beyond the Statute of Limitations, back to when he purchased
the property on September 18, 1998 to cover expenses related to the back-up. The
additional refund would be $845.61.
The Board expressed concern about setting a precedent on refunds beyond the Statute
of Limitations. The Board noted that this would be a single exception, extended only to
the current owner and not any prior property owners.
Motion:
Moved :
To approve Mr. Christian's request for a sewer billing refund beyond the
Statute of Limitations back to when he purchased the property on
September 18, 1998 in the amount of $845 .61. This is a single
exception beyond the Statute of Limitations and should not be
considered a precedent.
Burns Seconded : Moore
Motion carried unanimously.
rt]
2. CITY DITCH ASSIGNMENT OF LICENSE AGREEMENT FROM WILDACRES TO
QUEST.
The Wildacres, LLC City Ditch License Agreement was approved by Council on
September 19, 2005 for crossing the City Ditch along Santa Fe with a 2" water line and
an electrical service line . Wildacres has requested an Assignment of the City Ditch
License Agreement to 2T Acres LLC as the owner of record.
The License Agreement allows the 2" water and electrical line to cross 12" beneath
Englewood's 48" City Ditch pipe from Santa Fe Drive to the adjacent property located at
8025 S. Santa Fe Dr.
Motion :
Moved:
To recommend Council approval of the Assignment of License
Agreement from Wildacres, LLC for crossing the City Ditch to 2 T Acres
LLC.
Burns Seconded: Lay
Motion carried unanimously.
3 . MUNICIPAL CODE CHANGES -DAMAGE TO FIXTURES, RESPONSIBILITY AND
METER REQUIREMENTS .
Changes to the Title 12-lA-4 and 12-lA-8 Water section of the Municipal Code were
noted over a period of time . These changes will add updated requirements, provide
consistent terminology and remove obsolete practices.
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Motion: Recommend Council approval of Ordinance changes to Title 12, Chapter
lA, Sections 4 and 8 .
Discussion ensued regarding changing the existing practice where the City provides
water line replacement from the stop box to the curb stop in the street. Members of
the Board recommended further discussion at a future meeting on continuing the water
line replacement service for properties zoned residential, but not solely owner
occupied. Tom Brennan, Director of Utilities, will gather additional information to
differentiate between residential and commercial zoning in the R-1, A-B & C and R-2 .
Duplexes and apartment buildings were discussed . Penn and John Moore noted they
believe the program is good business practice that will benefit Englewood citizens and
that the water line replacement program should continue .
The Board concurred to table the Motion pending further information at a future
meeting.
t?l1
4. DENVER POST ARTICLE DATED NOV . 2, 2015, "CHURCH THAT FLOODED IN THE
SPRING HAS MORE PROBLEMS WITH WATER."
The Board received the article that appeared in the Denver Post regarding the water
service line leak at the Dragon's Den at 285 and Clarkson St ., which is owned by the
Sanctuary Christian Fellowship Church. A church member had dug into State ROW
without a permit to find the source of the leak. Tom noted that the City
Distribution/Collection crew cut off the service line off at the main.
The owner received two estimates from contractors and has retained an engineering
firm to resolve the problem. They are going to try to fix the service line by boring into
285 and replacing the line. They will keep Englewood apprised of their progress .
5. MEADOW CREEK DAM/DENVER WATER BILLING
The City of Englewood and Climax Molybdenum Company jointly own the Cabin-
Meadow Creek System, which includes Meadow Creek Reservoir. Under the 1965
Agreement with Denver Water, Denver operates and maintains this system. The City of
Englewood and Climax Molybdenum reimburse Denver for the operation, maintenance,
repair and replacement costs incurred by Denver in operating the system . Climax owns
55% and Englewood owns 45%.
Denver Water invoices Englewood quarterly, and in turn, Englewood invoices Climax for
their share. For this invoice, Denver Water replaced the Meadow Creek Dam Outlet
Works including a new valve house and five valves . Denver will be send i ng Englewood a
10-year capital project plan for budget i ng purposes .
Motion: To recommend Council approval of the Denver Water Board invoice for
the Meadow Creek Dam Outlet Works Replacement Project i n the
amount of $329 ,878 .14.
Moved : Oakley Seconded: Moore
Motion approved unanimously.
6. ADVANCED ULTILITY SYSTEMS ANNUAL BILL .
The Advanced Uti lity Systems bill i ng is for an annual maintenance fee for the CIS
(Customer Information System) computer program system established in 2004. CIS
produces and maintains Englewood's data base for the water, sewer, storm and
concrete inside quarterly bill i ngs and the annual outside City sewer billings .
Motion: Recommend Council approval of the Advanced Utility Systems annual
billing in the amount of $61,496.86 .
Moved: Penn Seconded: Lay
Motion approved unanimously .
The meeting adjourned at 5:55 p.m .
The next meeting w i ll be held Tuesday, January 12, 2015 at 5:00 in the Community
Development Conference Room.
Respectfully submitted,
Cathy Burrage
Recording Secretary
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ENGLEWOOD WATER & SEWER BOARD
PHONE VOTE
NOVEMBER 17, 2015
A phone vote was taken from the members of the Englewood Water and Sewer
Board for the November 10, 2015 minutes:
Motion:
Moved:
Ayes:
To approve the minutes of the November 10, 2015 Water
and Sewer Board meeting.
Habenicht Seconded: Wiggins
Wiggins, Penn, Burns, Moore, Lay, Habenicht, Gillit, Olson,
Oakley
Nays: None
Members not reached: None
Motion carried unanimously.
The next Water and Sewer Board meeting will be held at 5:00 p.m. on Tuesday,
January 12, 2016 in the Community Development Conference Room.
Sincerely,
Cathy Burrage
Recording Secretary
0) DENVER WATER
City of Englewood
Attn : John Bock
1000 Englewood Parkway
Englewood CO 80111-2373
Meadow Creek Dam outlet works replacement
INVOICE
1600 West 12th Avenue
Denver, CO 80204-3412
303-628-6486
Invoice Date:
Due Date:
Account#:
Page:
10/27/2015
11/26/2015
242554
1 of 1
Invoice Date
10/27/2015
Invoice#
296360
Remarks Amount
329,878.14 W97218 Meadow Creek Dam
Total Amount lnvr
Tax Amount
Amount Due
$329,878.14
$0 .00
$329 ,878.14
PLEASE MAKE CHECKS PAYABLE TO: DENVER WATER
EASE KEEP THIS PORTION FOR YOUR RECOROS.
EASE RETURN THIS PORTION WITH YOUR PAYMENT.
5) DENVER WATER
CITY OF ENGLEWOOD
ACCOUNT NUMBER
242554
INVOICE NUMBER
296360
1000 Englewood Parkway
ENGLEWOOD CO 80111-2373
DUE DATE
Nov 26, 2015
AMOUNT DUE
$329 ,878.14
Please enter amount enclosed
1$
Write account number on check and
make payable to Denver Water
00 080 906128 001000001 80217 3343
111•••1··I11•111II1·I'I'•11I•1I1I1I1·••1·••1•11 I• I·· I·•••··•• I 1 I I
DENVER WATER
PO BOX 173343
DENVER , CO 80217-3343
700 0000296360 00000000329878140
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COUNCIL COMMUNICATION
Meeting Date: Agenda Item: Subject:
December 7 , 2015 11cv City Ditch Assignment of
License Agreement from
Wildacres LLC (8025 S .
Santa Fe Dr.) to 2T Acres
LLC
Initiated By: Staff Source:
Utilities Department Tom Brennan, Director of Utilities
PREVIOUS COUNCIL ACTION
None.
RECOMMENDED ACTION
The Utilities Staff recommends Council approval, by Resolution, of the Assignment of
License Agreement from Wildacres , LLC for crossing the City Ditch to 2 T Acres LLC.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The License Agreement with K.C. Ensor, Green Valley Turf Co., and Wildacres LLC
was approved by Council on April 7, 2003 for crossing the City Ditch along S. Santa Fe
Dr. with a 2" water line and an electrical service line. Wildacres, LLC has requested to
assign the License Agreement to 2T Acres, LLC pursuant to Paragraph 9 of the April 7 ,
2003 License Agreement
The License Agreement allows the 2" water and electrical line to cross 12" beneath
Englewood's 48" City Ditch pipe from S . Santa Fe Drive to the adjacent property located
at 8025 S. Santa Fe Dr. The City has reviewed the Consent to Assignment of the
License Agreement. The Englewood Water & Sewer Board, at their November 10,
2015 meeting, recommended approval of the Assignment of License Agreement from
Wildacres to 2 T Acres.
FINANCIAL IMPACT
None.
LIST OF ATTACHMENTS
Resolution
Assignment of City Ditch License Agreement
Minutes of the Nov. 10, 2015 Water & Sewer Board Meeting & Phone Vote of Nov. 17 ,
2015
RESOLUTION NO.
• SERIES OF 2015
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A RESOLUTION FOR THE APPROVAL TO AUfHORIZE THE "CONSENT TO
ASSIGNMENT" OF THE 2003 CITY DITCH LICENSE AGREEMENT FROM WILDACRES ,
LLC. TO 2T Acres , LLC.
WHEREAS, the Englewood City Council approved a License Agreement and Temporary
License Agreement with K.C. Ensor, Green Valley Turf Co., and Wildacre, LLC for crossing the
City Ditch by the passage of Ordinance No . 27, Series of 2003 ; and
WHEREAS, Wildacres, LLC has requested A "Consent to Assignment" of the City Ditch
License Agreement to 2T Acres, LLC pursuant to Paragraph 9 of the 2003 License Agreement;
and
WHEREAS, the City has reviewed the assignment of the City License Agreement as to form;
and
WHEREAS , the Englewood Water and Sewer Board reviewed and recommends Council
approval of the City Ditch "Consent to Assignment" of the License Agreement from Wildacres ,
LLC for crossing the City Ditch to 2T Acres, LLC at their November 10, 2015 meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The "Consent to Assignment" between Wildacres, LLC, 2T Acres, LLC and the
City of Englewood, Colorado, attached hereto as Exhibit A , is hereby accepted and approved by
the Englewood City Council.
Section 2 . The Director of Utilities is authorized to execute the "Consent to Assignment" for
and on behalf of the Englewood City Council.
ADOPTED AND APPROVED this 7th day of December, 2015 .
ATTEST:
Joe Jefferson, Mayor
Loucrishia A. Ellis , City Clerk
I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No. __ , Series of 2015.
Loucrishia A. Ellis, City Clerk
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Consent to AssiiJ!ment
This Consent to Assignment is entered .into between the City of Englewood, a municipal
corporation of the State ofColoraao ("City''), Wildacre, LLC, a Colorado limited liability company
("Wild.acre" or"Assignor"), and 2T Acres, LLC, a Colorado' limited liability company ('"Assignee"), this
~~y of August, 2015. ·
WHEREAS, the City and _Wildacre,·K.c . Ensor, Jr., individually and a.s trustee ofK.C. Ensor
Trust, Mary Edith Wilkins, Barbara Ensor, and Oreen Valley Turf Co (collectively"Liccnseesj en~red
into a License Agreement dated April 7, 2003, recorded with the Recorder, Arapahoe County, on April
23, 2003, Reception No. B30860SO ("License Agreement"), under the terms of which Licensees 'were
granted an exclusive license to construct arid maintain a bridge and related roadway across the City•s
Ditch right-of-way ·described therein for access by Licensees to and from South Santa Pe' Drive and to and
from Licensees' respective real properties located on the west side of Santai Fe Drive; and
. WHEREAS, tho said bridge construction has been completed and is located within tho existing
driveway as depicted on the License Agreement; and
WHEREAS, Wildacre has entered into a contract to sell all of its real property and improvements
known as 8025 South Santa Fe Drive, Littleton, CO to 2T Acres, LLC., and desires to assign its rights and
obligations undei the License A~ont to 2T Acres, LLC pursuant to Section 9 thereof; and
WHEREAS, 2T ACRI, LLC has agreed to accept all of Wildacro's obligations wider tho License
Agreement arising after date hereof by its Acceptance contained herein.
NOW, ~ORE, iii consideration of the mutual covenants herein contained, City, WildaCre,
~d 2T Acres, LLC agree as follows:
1. Wildacre hereby assigns all of iu right, 'title and interest under the License Agreement to_
2T Acres, LLC. .
2. City hereby consents to tho assignment of all of the rights granted to Wildacrc under the
License Agreement to 2T Acres, LLC. ·
3 ..i 2T Acres, LLC, by its Acceptance, hereby accepts the rights and obligations of Wtldacre
under tho License Agiecment ~d agrees to be bound by tho terms thereof.
4. · City hereby releases Wildacrc from all responsibility under the provisions of tho License
Agreement and acknowledges. that Wilda.ere .has perfonned all obligations on its part to be performed
under the Liconso Agreement through date hereof.
S. Each of tho parties h~eto represents that it is not aware of any default under the License
Agreement by any other party •
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H
I e
I
T
A
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IN WITNESS WHEREOF, this instrument has been executed as of the day and year first above
'Written. .
APPROVED:
ACCEPTED BY ASSIGNEE:
2T ACRES, LLC
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Address: 8025 S Santa Fe Drive
Littleton CO 80120
STATE OF COLORADO )
{k .. MJ'!-Y' . ) SS.
COUNTY OF~\ )
CITY:
CITY OF ENGLEWOOD. COLORADO
By: _____ _
Tom Brennan
DlredDr of Utilities
ASSIGN Oil;
Wll..DACRE, LLC, a Colorado limited
~7J-~ ~er ·
The foregoing instrument ·was acknowledged before mo this ~y of August, 201S, by Teny
D. S~anson, DVM, as Manager of Wildacre, LLC, a Colorado limited liability company.
Witness my hand and o~cial seal.
My commission expires: ---~~.=..::::....r....,it:,,---
J
STATE OF COLORADO )
[) o -IJ.\}.Dv ) ss.
COUNTY OF ~\He&! )
The foregoing instrument was acknowledged before me this ~ay of August, 201 S, by"Kelly
B. Tisher, as Manager of 2T Acres, U.C, a Colorado limited liability company.
Witne!s my hand and official seal. k" } }
My commission expires: y85 di?\°{
, f
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COUNCIL COMMUNICATION
Date Agenda Item Subject
December 7 , 2015 Resolution approving Finding
11cvi
of Fact and Conclusions in
the matter of the appeal of
Case #2015-09, 4635 S.
Pearl
INITIATED BY STAFF SOURCE
Community Development Department Michael Flaherty, Interim Director
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
This matter came before City Council on November 16, 2015. After taking testimony,
Council voted to uphold the Planning and Zoning Comm ission's decision and deny this
appeal.
Pursuant to the Englewood Muncipal Code , Section 16-2-18(C):
"The decision of the Council shall be made in writing, and a copy of the written decision
shall be given to the appellant."
Following Council approval of the Finding of Fact and Conclusions , staff will provide
each of the appellants with the written decision .
RECOMMENDED ACTION
Staff recommends approval of this Resolution and forward the Findings of Fact and
Conclusions to the appellants.
BACKGROUND, ANALYSIS AND ALTERNATIVES IDENTIFIED
On September 22 , 2015, the Planning and Zoning Commission held a public hearing on
Urban Lot Case #2015-09 , for the proposed development at 4635 South Pearl Street.
The Commission approved the development on an 8-1 vote . Findings of Fact were
approved by the Commission on October 6 , 2015.
The decision of the Commission was appealed by three parties, Katie Coons-4655 S .
Pearl , Cynthia Brown-4633 S . Pearl and Jeremy and Cassandra Letkomiller-2856 S .
Lincoln .
On November 16 , 2015 , City Council held a public hearing on the appeal of the case .
After receiving testimony , Council denied the appeal on a 4-3 vote .
FINANCIAL IMPACT
There is no financial impact.
LIST OF ATTACHMENTS
City Council Resolution
Findings of Facts and Conclusion in the matter of appeal of Case #2015-09, 4635
South Pearl Street, Urban Lot Development. •
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CITY OF ENGLEWOOD CITY COUNCIL
IN THE MATTER OF THE APPEAL )
OF CASE #2015-09 4635 SOUTH )
PEARL STREET, URBAN LOT )
DEVELOPMENT )
INITIATED BY:
Katie Coons
4655 South Pearl Street
Englewood, Colorado 80113
Cynthia Brown
4633 South Pearl Street
Englewood, Colorado 80113
Jeremy and Cassandra
Letkomiller
2856 South Lincoln Street
Englewood, Colorado 80113
)
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FINDINGS OF FACT AND
CONCLUSIONS OF THE
CITY OF ENGLEWOOD
CITY COUNCIL
Council Members Present: Jefferson, Gillit, Yates, Olson, Barrentine, Martinez,
Russell
Council Members Absent: None
This matter came before the Englewood City Council on November 16, 2015, in the City
Council Chambers of the Englewood Civic Center upon an appeal, filed by Katie Coons,
Cynthia Brown, and Jeremy and Cassandra Letkomiller, of Planning and Zoning
Commission's decision in Case #2015-09, 4635 South Pearl Street, Urban Lot
Development.
Testimony was received from Brook Bell, Planner II, Christine Martin, Amber Alsadi,
Cassandra Letkomiller, and Jeremy Letkomiller. Written information in the form of a
Council Communication and supporting documentation were incorporated into the record .
After considering the statements of the witnesses and reviewing the pertinent documents,
members of the Englewood City Council made the following Findings and Conclusions .
1
FINDINGS OF FACT
1. THAT the Public Hearing was initiated upon an appeal of Planning and Zoning
Commission's decision in Case #2015-09, 4635 South Pearl Street, Urban Lot
Development filed by Katie Coons, Cynthia Brown, and Jeremy and Cassandra
Letkomiller.
2. THAT notice of the Public Hearing was published on the official City of Englewood
website from November 4, 2015 through November 16, 2015, and published in the
Englewood Herald on November 5, 2015.
3. THAT Englewood City Council approved Ordinance 45, Series 2014 on September
2, 2014 amending the City's Unified Development Code and establishing the
Urban Lot designation.
4. THAT public testimony was received by staff and four members of the public.
5. THAT the lot cannot otherwise be used for any purpose permitted within the zone
district applicable to the property.
• The only permitted use for a 3, 125 square foot Jot in an R-1-C zone
district is a one-unit dwelling on an Urban Lot.
•
• The subject property cannot be used for any other principal or accessory •
use listed in Table 16-5-1.1: Table of Allowed Uses.
6. THAT the waiver, or modification, if granted, is necessary to afford relief with the
least modification of the development or dimensional standards otherwise
applicable to the property.
• The proposed house has a footprint of approximately 985 square feet
and is two stories with a total of approximately 1, 600 square feet of
habitable space.
• The proposed one-unit dwelling would not encroach into the required
setbacks for an Urban Lot.
• The proposed site plan complies with the minimum Jot area, maximum
permitted Jot coverage, minimum Jot width, maximum height, minimum
setbacks, and bulk plane requirements for an Urban Lot in the R-1-C
zone district.
7. THAT the proposed development is consistent with the spirit and intent of the
Comprehensive Plan.
• The proposed one-unit dwelling is consistent with the Housing Goals
and Objectives listed in the Roadmap Englewood: 2003 Englewood
Comprehensive Plan, specifically Objective 1-2, Objective 1-3, and
Objective 2-1.
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8. THAT the lot coverage, bulk plane, height, setbacks, and massing of the proposed
development will not vary substantially from the surrounding properties or alter the
essential character of the neighborhood.
• The proposed site plan and elevations comply with the lot area, lot
coverage, lot width, height, setback, and bulk plan requirements for an
Urban Lot in the R-1-C zone district.
• The proposed development will not alter the essential character of the
neighborhood.
• The proposed development will improve a currently vacant lot in the
neighborhood.
9. THAT the proposed development is compatible with the established development
patterns and intent of the zone district.
• The established development patterns for the neighborhood include pre
and postwar wood frame and brick single family homes on a traditional
city grid.
• The majority of the homes have sloping roofs and the architectural styles
are varied.
• The proposed one-unit dwelling is compatible with the established
development patterns and intent of the zone district .
CONCLUSION
THAT a majority of City Council concurred with the Findings of the Planning and
Zoning Commission in Case #2015-09, 4635 South Pearl Street, Urban Lot
Development, and voted to uphold the Planning and Zoning Commission's decision,
and to DENY the appeal.
DECISION
MOTION: TO ACCEPT THE FINDINGS OF THE PLANNING AND ZONING
COMMISSION AND TO DENY THE APPEAL
Moved by Gillit; Seconded by Olson
Vote:
Yes:
No:
Absent:
Abstain:
Motion passed (summary: Yes=4 No=3)
Gillit, Olson, Yates, Martinez
Barrentine, Russell, Jefferson
None
None
• Motion passed.
3
These decisions and Findings of Fact and Conclusion are effective as of November 16,
2015.
BY ORDER OF THE ENGLEWOOD CITY COUNCIL
Joe Jefferson, Mayor
ATIEST:
Loucrishia A. Ellis, City Clerk
4
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RESOLUTION NO.
• SERIES OF 2015
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A RESOLUTION APPROVING FINDING OFF ACT AND CONCLUSIONS IN THE
MATTER OF THE APPEAL OF CASE NO. 2015-09 PERTAINING TO 4635 SOUTH PEARL
STREET, URBAN LOT DEVELOPMENT.
WHEREAS, the Englewood Planning and Zoning Commission held a public hearing on Urban
Lot Case #2015-09, for the proposed development at 4635 South Pearl Street in September 2015;
and
WHEREAS, the Englewood Planning and Zoning Commission reviewed the Findings or Fact
and approved the development on Urban Lot Case# 2015-09 located at 4635 South Pearl Street
on October 6, 2015; and
WHEREAS, the decision of the Englewood Planning and Zoning Commission was appealed
by three parties to the Englewood City Council; and
WHEREAS, the City Council held a public hearing on the appeal of Urban Lot Case #2015-09
on November 16, 2015 and voted to uphold the Planning and Zoning Commission's decision and
deny the Appeal.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The City Council of the City of Englewood, Colorado hereby approves the Finding
of Fact and Conclusions of Urban Lot Case #2015-09 and deny the Appeal.
ADOPTED AND APPROVED this 7th day of December, 2015.
ATTEST:
Joe Jefferson, Mayor
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No. __ , Series of 2015.
Loucrishia A. Ellis, City Clerk
.:.ccE lVEL!p.: Enyglewood
1 2015A D M I N I S T R A T I V E S E R V I C E S
ENGLEWOOD, CO
OFFICE OF THE CITY ATIORNEY Request No. RFP-15-018
Date: December 8, 2015
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cp
REQUEST FOR PROPOSAL
Executive Recruitment for City Attorney
The City of Englewood is requesting sealed proposals from qualified service providers for an
independent contractor to provide executive search, recruitment and assessment services for the City
Attorney position.
The City of Englewood will accept proposals until 2:00 p.m . MST, Friday, January 8, 2016. Request for
Proposals will be received at the City of Englewood, Department of Administrative Services,
Procurement Division, 1000 Englewood Parkway, Englewood, CO 80110-2373. If hand delivering
proposals, please deliver to Central Cashiering located on the third floor of the Civic Center.
Interested firms are asked to mark the envelope "Executive Recruitm . nt for City Attorney Proposal"
in the lower left hand corner with the Request #RFP-15-018 shown on the front of the envelope.
Proposals received later than the date and hour specified will not be accepted under any circumstance,
and any so received shall be returned to the firm unopened . In addition, facsimiles and any other
electronic method of sending proposals will not be acceptable and will be rejected upon receipt. Firms
will be expected to allow adequate time for delivery of their proposals by air freight, postal service, or
other means.
The City of Englewood has contracted with BidNet (RMEPS) Rocky Mountain E-Purchasing Site and
utilizes a central bid notification system created for the City of Englewood. This system will allow
vendors to register online and receive notification of new bids, amendments and awards. If you do not
have internet access, please call the BidNet support group at (800) 677-1997 extension #214. Vendors
with internet access should review the registration options at the following website:
http://www.RockyMountainBidSystem.com
Any questions or clarifications concerning this Request for Proposal (RFP) shall be submitted in writing by
e-mail to Alicia Stutz, Procurement Administrator to: astutz@englewoodgov.org. The title and request
number should be referenced on all correspondence. All questions must be received by December 18,
2015 at 12:00 P.M. MST. All responses to questions/clarifications will be listed on the Rocky Mountain
E-Purchasing website address as listed above as an addendum prior to the RFP submittal deadline.
The City will not be bound or responsible for any explanations or interpretations other than those given
in writing as set forth in this Request for Proposal. No oral interpretations shall be binding on the City .
1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6896
www.englewoodgov.org
1
RFP -15-018 Executive Recruitment for City Attorney
All material submitted in connection with this document becomes the property of the City of Englewood.
Any and all information received by the City shall become public record and shall be open to public
inspection should an award of contract result from this solicitation, except to the extent the bidding entity
designates trade secrets or other proprietary data to be confidential.
The City of Englewood will accept Request for Proposals from qualified individuals, organizations or
firms interested in providing executive search, recruitment and assessment services for the City of
Englewood. No reimbursement will be made by the City of Englewood for any costs incurred prior to a
"Formal Contract Agreement." -
Scanned or re-tvoed responses: If in its response, proposer either electronically scans, re-types, or in
some way reproduces the City's published proposal package, then in the event of any conflict between
the terms and provisions of the City's published proposal package, or any portion thereof, and the terms
and provisions of the response made by the proposer the City's proposal package as published shall
control. Furthermore, if an alteration of any kind to the City's published proposal package is discovered
after the contract is executed and is or is not being performed; the contract is subject to immediate
cancellation.
The City of Englewood shall have the right to reject any or all proposals, and to waive any informalities or
irregularities therein and request new proposals when required. In addition, the City reserves the right to
accept the proposal deemed most advantageous to the best interest of the City. Any award made in
response to this Request for Proposals will be made to that responsible individual, organization or firm
whose offer will technically be most advantageous to the City.
I. Introduction/Schedule
The City Attorney for the City of Englewood is retiring effective January 8, 2016. The City Council seeks
the assistance of a professional executive search firm in filling the upcoming vacancy. Council has
requested that the selected search firm work in tandem with the Englewood Human Resources Division
(see Scope of Services enumerated in Appendix I)
A schedule of key dates for the RFP process has been established as follows:
December 8, 2015
December 18, 2015, 12 p.m.
January 7, 2016, 2 p.m.
January 12, 2016 *
January 18, 2016 *
February 1, 2016 *
*Tentative dates
II. Proposal Requirements
Issuance of RFP
Question submission deadline
Proposal submission deadline
Short-list selection notification
Interviews
Selection of search firm announced by
Council
A. Proposals must be typed or legibly printed in ink. The use of erasable ink is not permitted. All
corrections made by the Proposer must be initialed in ink by the authorized agent of the Proposer.
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RFP-15-018 Executive Recruitment for City Attorney
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B. Proposals must contain a manual signature of an authorized agent of the Proposer. If the Proposer's
autherized--agen-t-f-a-tls-to -sign-the -Proposal-;-its-Pr--oposal-shall be-consi-clerect--non--responsi v e--anoL_ ___ -
ineligible for award .
D. The accuracy of the Proposal is the sole responsibility of the Proposer. No changes in the Proposal
shall be allowed after the submission deadline, except when the Proposer can show clear and
convincing evidence that an unintentional factual mistake was made, including the nature of the mistake
and the actual intention.
Ill. Oral Presentations
During the evaluation process a Selection Committee composed of Council members and staff, may, in
its' sole discretion, request that one or more of the proposers make ora l presentations . Such
presentations will provide firms with an opportunity to answer any questions the Selection Committee
may have on a proposal. Not all proposers may be asked to make oral presentations. The Selection
Committee may not ask any of the Proposers to make such a presentation. The Selection Committee
will present the list of finalists to the City Council and notify those selected to continue in the process
on January 12, 2016.
IV. Interviews
The Englewood City Council expects to interview the finalists presented by the Selection Committee in
a Study Session open to the public on January 18, 2016 6PM, MST.
V. Final Selection
It is anticipated that the final selection of a firm will made by February 1, 2016. See Appendix I for
tentative schedule of project subsequent to February 1, 2016 .
CONT ACT WITH PERSONNEL OF THE CITY OF ENGLEWOOD OTHER THAN ALICIA STUTZ REGARDING
THIS REQUEST FOR PROPOSAL MAY BE GROUNDS FOR ELIMINATION FROM THE SELECTION
PROCESS.
Alicia Stutz
Procurement Administrator
City of Englewood, Colorado
Phone: (303) 762-2412
Fax: (303) 783-6896
Email: astutz@englewoodgov.org
1000 Englewood Parkway, Englewood, Colorado 8011 O Phone (303) 762-2412 Fax (303) 783-6896
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RFP-15-018 Executive Recru itment for City Attorney
Appendix I
SCOPE OF SERVICES and TENTATIVE SCHEDULE
The consultant shall perform executive search, recruitment and assessment services at the direction
of and subject to City approval. A tentative timeline and general scope of work follows, but is only a
guideline:
• February 2 -15, 2016 Finalize contract with Consultant, to include designation of Project
Manager for Consultant. City of Englewood Project Manager will be the Director of
Administrative Services, Shelley Becker. Outline project details.
a. This step may include Consultant travel to the City on February 8, 2016 to gain input
from City Council in order to develop detailed candidate profile and the criteria that will
be used to evaluate candidates.
• February 16 -29, 2016 The Consultant, with the assistance of City HR staff will finalize the
candidate profile and project details and design an appropriate advertising campaign, including
but not limited to :
a. Developing and mailing brochures to appropriate audiences
b. Advertising in professional journals, publications and websites
c. Contacting professional associations
d. Identifying and marketing the position to potential candidates in the field
e. Posting on City and Consultant websites
f . All applications will be submitted to the City through its website.
• March 1 -31, 2016 Position is posted. Consultant will receive and screen applications and
resumes for minimum requirements established by City Council. Applications that meet
minimum will be further screened to include: initial background/reference checks, personal
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&/or telephone interviews, etc. •
• April 4, 2016 Consultant recommends short list of candidates for the Council's consideration.
With assistance from the City, the Consultant will design the most beneficial interviewing
process, which may include:
a. Developing interview questions for panels
b. Training panelists
c . Coordinating various aspects of the interview process
• Week of April 1 sth Conduct interview/assessment process approved by City Council
• Week of April 25th Consultant will conduct background and reference checks for top
candidates, as required. Final follow up interviews &/or meetings with City Council will occur.
If requested Consultant will assist with final offer.
• May 1st Offer made to successful candidate.
*Timeline is subject to change at the request of City Council.
1000 Englewood Parkway, Englewood , Colorado 8011 O Phone (303) 762-2412 Fax (303) 783-6896 •
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RFP-15-018 Executive Recruitment for City Attorney
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SIGNATURE PAGE
RFP-15-018
EXECUTIVE RECRUITMENT FOR CITY ATTORNEY
PROPOSAL FOR THE CITY OF ENGLEWOOD, COLORADO
Proposal Due Date: Thursday, January 7, 2016 2:00 P.M. MST
Submission Date: ______ _
Each respondent must sign the proposal with their usual s ignature and shall give their full business address.
Proposals by corporations shall be signed with the name of the corporation followed by the signature and
designation of the President, Secretary, or other person authorized to bind it in the matter and shall have the
corporate seal affixed thereto. By signing below , Vendor further represents that this proposal is valid for at least
120 calendar days from the date of submission.
Company: Signature:
Address: Name:
Phone: Title:
Fax: Date:
Email: F.E.l.N./S.S.N.:
1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762 -2412 Fax (303) 783-6896
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RFP-15-018 Exec uti ve Rec ruitment for C ity Attorney
(SAMPLE) CITY OF ENGLEWOOD
PROFESSIONAL SERVICES AGREEMENT
Contract Number ___ _
This Professional Services Agreement (the "Agreement") is made as of this __ day of ______ _
20 __ , (the "Effective Date") by and between , a corporation
("Consultant"), and The City of Englewood, Colorado, a municipal corporation organized under the laws of the
State of Colorado ("City'').
City desires that Consultant, from time to time, provide certain consulting services, systems integration services,
data conversion services, training services, and/or related services as described herein, and Consultant desires
to perform such services on behalf of City on the terms and conditions set forth herein.
In consideration of the foregoing and the terms hereinafter set forth and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound,
agree as follows:
1. Definitions. The terms set forth below shall be
defined as follows:
(a) "Intellectual Property Rights" shall
mean any and all (by whatever name or term known
or designated) tangible and intangible and now
known or hereafter existing (1) rights associate with
works of authorship throughout the universe,
including but not limited to copyrights, moral rights,
and mask-works, (2) trademark and trade name
rights and similar rights, (3) trade secret rights, (4)
patents, designs, algorithms and other industrial
property rights, (5) all other intellectual and
industrial property rights (of every kind and nature
throughout the universe and however designated)
(including logos, "rental" rights and rights to
remuneration), whether arising by operation of law,
contract, license, or otherwise, and (6) all
registrations, initial applications, renewals,
extensions, continuations, divisions or reissues
hereof now or hereafter in force (including any
rights in any of the foregoing).
(b) 'Work Product" shall mean all
patents, patent applications, inventions, designs,
mask works, processes, methodologies, copyrights
and copyrightable works, trade secrets including
confidential information, data, designs, manuals,
training materials and documentation, formulas,
knowledge of manufacturing processes, methods,
prices, financial and accounting data, products and
product specifications and all other Intellectual
Property Rights created, developed or prepared,
documented and/or delivered by Consultant,
pursuant to the provision of the Services.
2. Statements of Work. During the term
hereof and subject to the terms and conditions
contained herein, Consultant agrees to provide, on
an as requested basis, the consulting services,
systems integration services, data conversion
services, training services, and related services (the
"Services") as further described in Schedule A (the
"Statement of Work") for City, and in such additional
Statements of Work as may be executed by each of
the parties hereto from time to time pursuant to this
Agreement. Each Statement of Work shall specify
the scope of work, specifications, basis of
compensation and payment schedule, estimated
length of time required to complete each Statement
of Work, including the estimated start/finish dates,
and other relevant information and shall incorporate
all terms and conditions contained in this
Agreement
3. Performance of Services.
(a) Performance. Consultant shall
perform the Services necessary to complete all
projects outlined in a Statement of Work in a timely
and professional manner consistent with the
specifications, if any, set forth in the Statement of
Work, and in accordance with industry standards.
Consultant agrees to exercise the highest degree of
professionalism, and to utilize its expertise and
creative talents in completing the projects outlined
in a Statement of Work.
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RFP-15-018 Executive Recruitment for City Attorney
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(b) Delays. Consultant agrees to
notify City promptly of any factor, occurrence, or
event coming to its attention that may affect
Consultant's ability to meet the requirements of the
Agreement, or that is likely to occasion any material
delay in completion of the projects contemplated by
this Agreement or any Statement of Work. Such
notice shall be given in the event of any loss or
reassignment of key employees, threat of strike, or
major equipment failure. Time is expressly made of
the essence with respect to each and every term
and provision of this Agreement.
(c) Discrepancies. If anything
necessary for the clear understanding of the
Services has been omitted from the Agreement
specifications or it appears that various instructions
are in conflict, Consultant shall secure written
instructions from City's project director before
proceeding with the performance of the Services
aft ected by such omissions or discrepancies.
4. Invoices and Payment. Unless otherwise
provided in a Statement of Work, City shall pay the
amounts agreed to in a Statement of Work within
thirty (30) days following the acceptance by City of
the work called for in a Statement of Work by City.
Acceptance procedures shall be outlined in the
Statement of Work. If City disputes all or any
portion of an invoice for charges, then City shall pay
the undisputed portion of the invoice by the due
date and shall provide the following notification with
respect to the disputed portion of the invoice. City
shall notify Consultant as soon as possible of the
specific amount disputed and shall provide
reasonable detail as to the basis for the dispute.
The parties shall then attempt to resolve the
disputed portion of such invoice as soon as
possible. Upon resolution of the disputed portion,
City shall pay to Consultant the resolved amount.
5. Taxes. City is not subject to taxation. No
federal or other taxes (excise, luxury,
transportation, sales, etc.) shall be included in
quoted prices. City shall not be obligated to pay or
reimburse Consultant for any taxes attributable to
the sale of any Services which are imposed on or
measured by net or gross income, capital, net
worth, franchise, privilege, any other taxes, or
assessments, nor any of the foregoing imposed on
or payable by Consultant. Upon written notification
by City and subsequent verification by Consultant,
Consultant shall reimburse or credit, as applicable,
City in a timely manner, for any and all taxes
erroneously paid by City. City shall provide
Consultant with, and Consultant shall accept in
good faith, resale, direct pay, or other exemption
certificates, as applicable.
6. Out of Pocket Expenses. Consultant
shall be reimbursed only for expenses which
are expressly provided for in a Statement of
Work or which have been approved in advance
in writing by City, provided Consultant has
furnished such documentation for authorized
expenses as City may reasonably request.
7. Audits. Consultant shall provide such
employees and independent auditors and
inspectors as City may designate with
reasonable access to all sites from which
Services are performed for the purposes of
performing audits or inspections of
Consultant's operations and compliance with
this Agreement. Consultant shall provide such
auditors and inspectors any reasonable
assistance that they may require. Such audits
shall be conducted in such a way so that the
Services or services to any other customer of
Consultant are not impacted adversely.
8. Term and Termination. The term of this
Agreement shall commence on the Effective Date
and shall continue unless this Agreement is
terminated as provided in this Section 8.
(a) Convenience. City may, without cause
and without penalty, terminate the provision of
Services under any or all Statements of Work upon
thirty (30) days prior written notice. Upon such
termination, City shall, upon receipt of an invoice
from Consultant, pay Consultant for Services
actually rendered prior to the effective date of such
termination. Charges will be based on time
expended for all incomplete tasks as listed in the
applicable Statement of Work, and all completed
tasks will be charged as indicated in the applicable
Statement of Work.
(b) No Outstanding Statements of Work.
Either party may terminate this Agreement by
providing the other party with at least thirty (30)
days prior written notice of termination if there are
no outstanding Statements of Work.
• 1000 Englewood Parkway, Englewood, Colorado 8011 O Phone (303) 762-2412 Fax (303) 783-6896
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RFP-15-018 Executive Recruitment for City Attorney
{c) Material Breach. If either party
materially defaults in the performance of any term
of a Statement of Work or this Agreement with
respect to a specific Statement of Work (other than
by nonpayment) and does not substantially cure
such default within thirty (30) days after receiving
written notice of such default, then the non-
defaulting party may terminate this Agreement or
any or all outstanding Statements of Work by
providing ten (10) days prior written notice of
termination to the defaulting party.
{d) Bankruptcy or Insolvency. Either
party may terminate this Agreement effective upon
written notice stating its intention to terminate in the
event the other party: (1) makes a general
assignment of all or substantially all of its assets for
the benefit of its creditors; (2) applies for, consents
to, or acquiesces in the appointment of a receiver,
trustee, custodian, or liquidator for its business or
all or substantially all of its assets; (3) files, or
consents to or acquiesces in, a petition seeking
relief or reorganization under any bankruptcy or
insolvency laws; or (4) files a petition seeking relief
or reorganization under any bankruptcy or
insolvency laws is filed against that other party and
is not dismissed within sixty (60) days after it was
filed.
{e) TABOR. The parties understand and
acknowledge that each party is subject to Article X,
§ 20 of the Colorado Constitution ("TABOR"). The
parties do not intend to violate the terms and
requirements of TABOR by the execution of this
Agreement. It is understood and agreed that this
Agreement does not create a multi-fiscal year direct
or indirect debt or obligation within the meaning of
TABOR and, notwithstanding anything in this
Agreement to the contrary, all payment obligations
of City are expressly dependent and conditioned
upon the continuing availability of funds beyond the
term of City's current fiscal period ending upon the
next succeeding December 31. Financial
obligations of City payable after the current fiscal
year are contingent upon funds for that purpose
being appropriated, budgeted, and otherwise made
available in accordance with the rules, regulations,
and resolutions of City and applicable law. Upon
the failure to appropriate such funds, this
Agreement shall be deemed terminated.
{f) Return of Property. Upon termination
of this Agreement, both parties agree to return to
the other all property (including any Confidential
Information, as defined in Section 11) of the other
party that it may have in its possession or control.
9. City Obligations. City will provide timely
access to City personnel, systems and information
required for Consultant to perform its obligations
hereunder. City shall provide to Consultant's
employees performing its obligations hereunder at
City's premises, without charge, a reasonable work
environment in compliance with all applicable laws
and regulations, including office space, furniture,
telephone service, and reproduction, computer,
facsimile, secretarial and other necessary
equipment, supplies, and services. With respect to
all third party hardware or software operated by or
on behalf of City, City shall, at no expense to
Consultant, obtain all consents, licenses and
sublicenses necessary for Consultant to perform
under the Statements of Work and shall pay any
fees or other costs associated with obtaining such
consents, licenses and sublicenses.
10. Staff. Consultant is an independent
consultant and neither Consultant nor Consultant's
staff is, or shall be deemed to be employed by City.
City is hereby contracting with Consultant for the
Services described in a Statement of Work and
Consultant reserves the right to determine the
method, manner and means by which the Services
will be performed. The Services shall be performed
by Consultant or Consultant's staff, and City shall
not be required to hire, supervise or pay any
assistants to help Consultant perform the Services
under this Agreement. Except to the extent that
Consultant's work must be performed on or with
City's computers or City's existing software, all
materials used in providing the Services shall be
provided by Consultant.
11. Confidential Information.
{a) Obligations. Each party hereto may
receive from the other party information which
relates to the other party's business, research,
development, trade secrets or business affairs
("Confidential Information"). Subject to the
provisions and exceptions set forth in the Colorado
Open Records Act, CRS Section 24-72-101 et.
seq ., each party shall protect all Confidential
Information of the other party with the same degree
of care as it uses to avoid unauthorized use,
disclosure, publication or dissemination of its own
confidential information of a similar nature, but in no
event less than a reasonable degree of care.
Without limiting the generality of the foregoing, each
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RFP-15-018 Executive Recruitment for City Attorney
party hereto agrees not to disclose or permit any
other person or entity access to the other party's
•
Confidential Information except such disclosure or
access shall be permitted to an employee, agent,
representative or independent consultant of such
party requiring access to the same in order to
perform his or her employment or services . Each
party shall insure that their employees, agents,
representatives, and independent consultants are
advised of the confidential nature of the Confidential
Information and are precluded from taking any
action prohibited under this Section 11. Further,
each party agrees not to alter or remove any
identification, copyright or other proprietary rights
notice which indicates the ownership of any part of
such Confidential Information by the other party. A
party hereto shall undertake to immediately notify
the other party in writing of all circumstances
surrounding any possession, use or knowledge of
Confidential Information at any location or by any
person or entity other than those authorized by this
Agreement. Notwithstanding the foregoing, nothing
in this Agreement shall restrict either party with
respect to information or data identical or similar to
that contained in the Confidential Information of the
other party but which (1) that party rightfully
possessed before it received such information from
the other as evidenced by written documentation;
(2) subsequently becomes publicly available
•
through no fault of that party; (3) is subsequently
furnished rightfully to that party by a third party
without restrictions on use or disclosure; or (4) is
required to be disclosed by law, provided that the
disclosing party will exercise reasonable efforts to
notify the other party prior to disclosure.
(b) Know-How. For the avoidance of
doubt neither City nor Consultant shall be
prevented from making use of know-how and
principles learned or experience gained of a non-
proprietary and non-confidential nature .
(c) Remedies. Each of the parties hereto
agree that if any of them, their officers, employees
or anyone obtaining access to the Confidential
Information of the other party by, through or under
them, breaches any provision of this Section 11, the
non-breaching party shall be entitled to an
accounting and repayment of all profits,
compensation, commissions, remunerations and
benefits which the breaching party, its officers or
employees directly or indirectly realize or may
realize as a result of or growing out of, or in
connection with any such breach. In addition to,
and not in limitation of the foregoing, in the event of
any breach of this Section 11, the parties agree that
the non-breaching party will suffer irreparable harm
and that the total amount of monetary damages for
any such injury to the non-breaching party arising
from a violation of this Section 11 would be
impossible to calculate and would therefore be an
inadequate remedy at law. Accordingly, the parties
agree that the non-breaching party shall be entitled
to temporary and permanent injunctive relief against
the breaching party, its officers or employees and
such other rights and remedies to which the non-
breaching party may be entitled to at law, in equity
or under this Agreement for any violation of this
Section 11. The provisions of this Section 11 shall
survive the expiration or termination of this
Agreement for any reason.
12. Project Managers. Each party shall
designate one of its employees to be its Project
Manager under each Statement of Work, who shall
act for that party on all matters under the Statement
of Work. Each party shall notify the other in writing
of any replacement of a Project Manager. The
Project Managers for each Statement of Work shall
meet as often as either one requests to review the
status of the Statement of Work.
13. Warranties.
(a) Authority. Consultant represents
and warrants that: (1) Consultant has the full
corporate right, power and authority to enter into
this Agreement and to perform the acts required of
it hereunder; (2) the execution of this Agreement by
Consultant, and the performance by Consultant of
its obligations and duties hereunder, do not and will
not violate any agreement to which Consultant is a
party or by which it is otherwise bound under any
applicable law, rule or regulation; (3) when
executed and delivered by Consultant, this
Agreement will constitute the legal, valid and
binding obligation of such party, enforceable
against such party in accordance with its terms; and
(4) Consultant acknowledges that City makes no
representations, warranties or agreements related
to the subject matter hereof that are not expressly
provided for in this Agreement
(b) Service Warranty. Consultant warrants
that its employees and consultants shall have
sufficient skill, knowledge, and training to perform
Services and that the Services shall be performed
in a professional and workmanlike manner.
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RFP-15-018 Executive Recruitment for City Attorney
(c) Personnel. Unless a specific number
of employees is set forth in the Statement of Work,
Consultant warrants it will provide sufficient
employees to complete the Services ordered within
the applicable time frames established pursuant to
this Agreement or as set forth in the Statement of
Work .. During the course of performance of
Services, City may, for any or no reason, request
replacement of an employee or a proposed
employee. In such event, Consultant shall, within
five (5) working days of receipt of such request from
City, provide a substitute employee of sufficient
skill, knowledge, and training to perform the
applicable Services . Consultant shall require
employees providing Services at a City location to
comply with applicable City security and safety
regulations and policies.
( d) Compensation and Benefits.
Consultant shall provide for and pay the
compensation of employees and shall pay all taxes,
contributions, and benefits (such as, but not limited
to, workers' compensation benefits) which an
employer is required to pay relating to the
employment of employees. City shall not be liable
to Consultant or to any employee for Consultant's
failure to perform its compensation, benefit, or tax
obligations. Consultant shall indemnify, defend and
hold City harmless from and against all such taxes,
contributions and benefits and will comply with all
associated governmental regulations, including the
filing of all necessary reports and returns.
14. Indemnification.
(a) Consultant Indemnification. Consultant
shall indemnify, defend and hold harmless City, its
directors, officers, employees, and agents and the
heirs, executors, successors, and permitted assigns
of any of the foregoing (the "City lndemnitees") from
and against all losses, claims, obligations,
demands, assessments, fines and penalties
(whether civil or criminal), liabilities, expenses and
costs (including reasonable fees and disbursements
of legal counsel and accountants), bodily and other
personal injuries, damage to tangible property, and
other damages, of any kind or nature, suffered or
incurred by a City lndemnitee directly or indirectly
arising from or related to: (1) any negligent or
intentional act or omission by Consultant or its
representatives in the performance of Consultant's
obligations under this Agreement, or (2) any
material breach in a representation, warranty,
covenant or obligation of Consultant contained in
this Agreement.
(b) Infringement. Consultant will indemnify,
defend, and hold City harmless from all
lndemnifiable Losses arising from any third party
claims that any Work Product or methodology
supplied by Consultant infringes or misappropriates
any Intellectual Property rights of any third party;
provided, however, that the foregoing
indemnification obligation shall not apply to any
alleged infringement or misappropriation based on:
(1) use of the Work Product in combination with
products or services not provided by Consultant to
the extent that such infringement or
misappropriation would have been avoided if such
other products or services had not been used; (2)
any modification or enhancement to the Work
Product made by City or anyone other than
Consultant or its sub-consultants; or (3) use of the
Work Product other than as permitted under this
Agreement.
(c) Indemnification Procedures. Not-
with-standing anything else contained in this
Agreement, no obligation to indemnify which is set
forth in this Section 14 shall apply unless the party
claiming indemnification notifies the other party as
soon as practicable to avoid any prejudice in the
claim, suit or proceeding of any matters in respect
of which the indemnity may apply and of which the
notifying party has knowledge and gives the other
party the opportunity to control the response thereto
and the defense thereof; provided, however, that
the party claiming indemnification shall have the
right to participate in any legal proceedings to
contest and defend a claim for indemnification
involving a third party and to be represented by its
own attorneys, all at such party's cost and expense;
provided further, however, that no settlement or
compromise of an asserted third-party claim other
than the payment/money may be made without the
prior written consent of the party claiming
indemnification.
(d) Immunity. City, its officers, and its
employees, are relying on, and do not waive or
intend to waive by any provision of this Agreement,
the monetary limitations or any other rights,
immunities, and protections provided by the
Colorado Governmental Immunity Act, C.R.S. 24-
10-101 et seq., as from time to time amended, or
otherwise available to City, its officers, or its
employees.
15. Insurance.
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RFP-15-018 Executive Recruitment for City Attorney
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(a) Requirements. Consultant agrees to
keep in full force and effect and maintain at its sole
cost and expense the following policies of insurance
during the term of this Agreement:
(1) The Consultant shall comply with
the Workers' Compensation Act of Colorado and
shall provide compensation insurance to protect the
City from and against any and all Workers '
Compensation claims arising from performance of
the work under this contract. Workers '
Compensation insurance must cover obligations
imposed by applicable laws for any employee
engaged in the performance of work under this
contract , as well as the Employers' Liability within
the minimum statutory limits.
(2) Commercial General Liability
Insurance and auto liability insurance (including
contractual liability insurance) providing coverage
for bodily injury and property damage with a
combined single limit of not less than three million
dollars ($3 ,000,000) per occurrence.
(3) Professional Liability/Errors and
Omiss ions Insurance covering acts, errors and
omissions arising out of Consultant's operations or
Services in an amount not less than one million
dollars ($1,000,000) per occurrence.
(4) Employee Dishonesty and
Computer Fraud Insurance covering losses arising
out of or in connection with any fraudulent or
dishonest acts committed by Consultant personnel,
acting alone or with others , in an amount not less
than one million dollars ($1,000,000) per
occurrence.
(b) Approved Companies. All such
insurance shall be procured with such insurance
companies of good standing, permitted to do
business in the country, state or territory where the
Services are being performed.
(c) Certificates. Consultant shall provide
City with certificates of insurance evidencing
compliance with this Section 15 (including evidence
of renewal of insurance) signed by authorized
representatives of the respective carriers for each
year that this Agreement is in effect. Certificates of
insurance will list the City of Englewood as an
additional insured. Each certificate of insurance
shall prov ide that the issuing company shall not
cancel , reduce , or otherwise materially change the
insurance afforded under the above policies unless
thirty (30) days ' notice of such cancellation,
reduct ion or material change has been provided to
City .
16. Rights in Work Product.
(a) Generally. Except as specifically
agreed to the contrary in any Statement of Work, all
Intellectual Property Rights in and to the Work
Product produced or provided by Consultant under
any Statement of Work shall remain the property of
Consultant. With respect to the Work Product,
Consultant unconditionally and irrevocab ly grants to
City during the term of such Intellectual Property
Rights, a non-exclusive, irrevocable, perpetual ,
worldwide , fully paid and royalty-free license, to
reproduce, create derivative works of, distribute,
publicly perform and publicly display by all means
now known or later developed, such Intellectual
property Rights .
(b) Know-How. Notwithstanding
anything to the contrary herein, each party and its
respective personnel and consultants shall be free
to use and employ its and their general skills, know-
how , and expertise, and to use, disclose, and
employ any generalized ideas, concepts, know-
how, methods, techniques , or skills gained or
learned during the course of any assignment, so
long as it or they acquire and apply such
information without disclosure of any Confidential
Information of the other party.
17. Relationship of Parties. Consultant is
acting only as an independent consultant and does
not undertake, by this Agreement, any Statement of
Work or otherwise, to perform any obligation of City,
whether regulatory or contractual , or to assume any
responsibility for City's business or operations.
Neither party shall act or represent itself, directly or
by implication, as an agent of the other, except as
expressly authorized in a Statement of Work.
18. Complete Agreement. This Agreement
contains the entire agreement between the part ies
hereto with respect to the matters covered here in.
19. Applicable Law. Consultant shall comply
with all applicable laws in performing Services but
shall be held harmless for violation of any
governmental procurement regulation to which it
may be subject but to which reference is not made
in the applicable Statement of Work. This
Agreement shall be construed in accordance with
the laws of the State of Colorado. Any action or • 1000 Englewood Parkway, Englewood , Colorado 8011 O Phone (303) 762-2412 Fax (303) 783-6896
www.englewoodgov .org
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RFP-15-018 Exec utive Recruitment for City Attorney
proceeding brought to interpret or enforce the
provisions of this Agreement shall be brought
before the state or federal court situated in
Arapahoe County, Colorado and each party hereto
consents to jurisdiction and venue before such
courts.
20. Scope of Agreement. If the scope of any
provisions of this Agreement is too broad in any
respect whatsoever to permit enforcement to its
fullest extent, then such provision shall be enforced
to the maximum extent permitted by law, and the
parties hereto consent to and agree that such
scope may be judicially modified accordingly and
that the whole of such provision of this Agreement
shall not thereby fail, but that the scope of such
provision shall be curtailed only to the extent
necessary to conform to law.
21. Additional Work. After receipt of a
Statement of Work, City, with Consultant's consent,
may request Consultant to undertake additional
work with respect to such Statement of Work. In
such event, City and Consultant shall execute an
addendum to the Statement of Work specifying
such additional work and the compensation to be
paid to Consultant for such additional work.
22. Sub-consultants. Consultant may not
subcontract any of the Services to be provided
hereunder without the prior written consent of City.
In the event of any permitted subcontracting, the
agreement with such third party shall provide that,
with respect to the subcontracted work, such sub-
consultant shall be subject to all of the obligations
of Consultant specified in this Agreement.
23. Notices. Any notice provided pursuant to
this Agreement shall be in writing to the parties at
the addresses set forth below and shall be deemed
given (1) if by hand delivery, upon receipt thereof,
(2) three (3) days after deposit in the United States
mails, postage prepaid, certified mail, return receipt
requested or (3) one (1) day after deposit with a
nationally-recognized overnight courier, specifying
overnight priority delivery. Either party may change
its address for purposes of this Agreement at any
time by giving written notice of such change to the
other party hereto.
24. Assignment. This Agreement may not be
assigned by Consultant without the prior written
consent of City. Except for the prohibition of an
assignment contained in the preceding sentence,
this Agreement shall be binding upon and inure to
the benefit of the heirs, successors and assigns of
the parties hereto.
25. Third Party Beneficiaries. This
Agreement is entered into solely for the benefit of
the parties hereto and shall not confer any rights
upon any person or entity not a party to this
Agreement.
26. Headings. The section headings in this
Agreement are solely for convenience and shall not
be considered in its interpretation. The recitals set
forth on the first page of this Agreement are
incorporated into the body of this Agreement. The
exhibits referred to throughout this Agreement and
any Statement of Work prepared in conformance
with this Agreement are incorporated into this
Agreement.
27. Waiver. The failure of either party at any
time to require performance by the other party of
any provision of this Agreement shall not effect in
any way the full right to require such performance at
any subsequent time; nor shall the waiver by either
party of a breach of any provision of this Agreement
be taken or held to be a waiver of the provision
itself.
28. Force Majeure. If performance by
Consultant of any service or obligation under this
Agreement is prevented, restricted, delayed or
interfered with by reason of labor disputes, strikes,
acts of God, floods, lightning, severe weather,
shortages of materials, rationing, utility or
communications failures, earthquakes, war,
revolution, civil commotion, acts of public enemies,
blockade, embargo or any law, order, proclamation,
regulation, ordinance, demand or requirement
having legal effect of any governmental or judicial
authority or representative of any such government,
or any other act whether similar or dissimilar to
those referred to in this clause, which are beyond
the reasonable control of Consultant, then
Consultant shall be excused from such
performance to the extent of such prevention,
restriction, delay or interference. If the period of
such delay exceeds thirty (30) days, City may,
without liability, terminate the affected Statement of
Work(s) upon written notice to Consultant.
29. Time of Performance. Time is expressly
made of the essence with respect to each and
every term and provision of this Agreement.
•
•
1000 Englewood Parkway, Englewood, Colorado 8011 O Phone (303) 762-2412 Fax (303) 783-6896 •
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RFP-15-018 Executive Recruitment for City Attorney
•
•
30. Permits. Consultant shall at its own
expense secure any and all licenses, permits or
certificates that may be required by any federal,
state or local statute, ordinance or regulation for the
performance of the Services under the Agreement.
Consultant shall also comply with the provisions of
all Applicable Laws in performing the Services
under the Agreement. At its own expense and at
no cost to City, Consultant shall make any change,
alteration or modification that may be necessary to
comply with any Applicable Laws that Consultant
failed to comply with at the time of performance of
the Services.
31. Media Releases. Except for any
announcement intended solely for internal
distribution by Consultant or any disclosure required
by legal, accounting, or regulatory requirements
beyond the reasonable control of Consultant, all
media releases, public announcements, or public
disclosures (including, but not limited to,
promotional or marketing material) by Consultant or
its employees or agents relating to this Agreement
or its subject matter, or including the name, trade
mark, or symbol of City, shall be coordinated with
and approved in writing by City prior to the release
thereof. Consultant shall not represent directly or
indirectly that any Services provided by Consultant
to City has been approved or endorsed by City or
include the name, trade mark, or symbol of City on
a list of Consultant's customers without City's
express written consent.
32. Nonexclusive Market and Purchase
Rights. It is expressly understood and agreed that
this Agreement does not grant to Consultant an
exclusive right to provide to City any or all of the
Services and shall not prevent City from acquiring
from other suppliers services similar to the
Services. Consultant agrees that acquisitions by
City pursuant to this Agreement shall neither restrict
the right of City to cease acquiring nor require City
to continue any level of such acquisitions.
Estimates or forecasts furnished by City to
Consultant prior to or during the term of this
Agreement shall not constitute commitments.
33. Survival. The provisions of Sections 5,
8(g), 10, 11, 13, 14, 16, 17, 19, 23, 25 and 31 shall
survive any expiration or termination for any reason
of this Agreement.
34. Verification of Compliance with C.R.S. 8-
17 .5-101 ET.SEQ. Regarding Hiring of Illegal
Aliens:
(a) Employees, Consultants and
Sub-consultants: Consultant shall not knowingly
employ or contract with an illegal alien to perform
work under this Contract. Consultant shall not
contract with a sub-consultant that fails to certify to
the Consultant that the sub-consultant will not
knowingly employ or contract with an illegal alien to
perform work under this Contract. [CRS 8-17.5-
102(2)(a)(I) & (11).]
(b) Verification: Consultant will
participate in either the E-Verify program or the
Department program, as defined in C.R.S. 8-17.5-
101 (3.3) and 8-17.5-101 (3.7), respectively, in
order to confirm the employment eligibility of all
employees who are newly hired for employment to
perform work under this public contract for services .
Consultant is prohibited from using the E-Verify
program or the Department program procedures to
undertake pre-employment screening of job
applicants while this contract is being performed .
(c) Duty to Terminate a
Subcontract: If Consultant obtains actual
knowledge that a sub-consultant performing work
under th is Contract knowingly employs or contracts
with an illegal alien, the Consultant shall;
(1) notify the sub-consultant and the City
within three days that the Consultant has actual
knowledge that the sub-consultant is employing or
contracting with an illegal alien; and
(2) terminate the subcontract with the sub-
consultant if, within three days of receiving not ice
required pursuant to this paragraph the sub-
consultant does not stop employing or contracting
with the illegal alien; except that the Consultant
shall not terminate the contract with the sub-
consultant if during such three days the sub-
consultant provides information to establish that the
sub-consultant has not knowingly employed or
contracted with an illegal alien.
(d) Duty to Comply with State
Investigation: Consultant shall comply with any
reasonable request of the Colorado Department of
Labor and Employment made in the course of an
investigation by that the Department is undertaking
pursuant to C.R.S. 8-17.5-102 (5)
(e) Damages for Breach of Contract: The
City may terminate this contract for a breach of
contract, in whole or in part, due to Consultant's
breach of any section of this paragraph or
provisions required pursuant to CRS 8-17.5-102.
Consultant shall be liable for actual and
consequential damages to the City in addition to • 1000 Englewood Parkway, Englewood, Colorado 8011 O Phone (303) 762-2412 Fax (303) 783-6896
www.englewoodgov.org
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RFP-15-018 Executive Recruitment for City Attorney
any other legal or equitable remedy the City may be
entitled to for a breach of this Contract under this
Paragraph 34.
IN WITNESS WHEREOF, the parties to this Agreement have caused it to be executed by their authorized •
officers as of the day and year first above written. This Agreement may be executed in counterparts ,
each of which shall be deemed an original, but all of which together shall constitute one and the same
instrument.
CITY OF ENGLEWOOD, COLORADO
By: ________________ Date: _____ _
(Department Director)
By: ________________ Date: _____ _
(City manager)
By: ________________ Date: _____ _
(Mayor)
City Clerk •
(Consultant Name)
Address
City, State, Zip Code
(Signature)
(Print Name)
Title: ______________ _
Date: _______ _
1000 Englewood Parkway, Englewood , Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6896 •
www.englewoodgov.org
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RFP-15-0 18 Executi ve Recruitment tor C ity Attorn ey
•
•
•
STATE OF ______ _
SS .
COUNTY OF _______ ,
On this ________ day of __________ , 20_, before me personally
appeared , known to me to be the of
--------------------•the corporation that executed the within and
foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of
said corporation for the uses and purposes therein mentioned , and on oath stated that he was autho rized
to execute said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year
first above written .
My commission expires: ________ _
NOTARY
1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951
www.englewoodgov.org
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RFP -1 5-01 8 Executive Recruitment for City Attorney
SCHEDULE A • OUTLINE OF STATEMENT OF WORK
1. GENERAL
[Identification of parties and date of execution]
[Reference to Professional Services Agreement by date]
2. NAMES OF PROJECT COORDINATORS
3. SUMMARY OF PURPOSE FOR STATEMENT OF WORK
[General description of work or services]
4. EQUIPMENT AND PROGRAMMING TO BE PROVIDED BY CITY (IF ANY)
5. OTHER CONSULTANT RESOURCES
[If desired, provide for the Consultant's commitment of its own staff, facilities, and other •
resources by nature or item]
6. DESCRIPTION OF WORK PRODUCT AND DELIVERABLES
[Include functional and technical specifications of Work Product and Documentation, and
refer to any specific enhancements that may be sought.]
[Describe prototype or components to be delivered.]
[Include as Deliverables copies of the reports of all project reviews, inspections, and tests
conducted during the course of performance.]
7. SPECIAL TERMS, IF ANY
8. MODE OF PAYMENT
9. PAYMENT SCHEDULE
City will pay Consultant for the work in accordance with the following payment schedule. All
payments to Consultant are contingent on Consultant's satisfying the Deliverables/Milestones set
forth in the Payment Schedule. Payments shall be made upon City's written confirmation to
Consultant that the Deliverables-Milestones have been satisfied.
[Insert payment schedule]
1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951
www.englewoodgov.org
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RFP -1 5-018 Executive Recru itment for City Attorney
•
•
•
•
10. SCHEDULE AND PERFORMANCE MILESTONES
This schedule sets for the target dates and performance milestones for the preparation and
delivery of the Deliverables by Consultant.
Performance
Milestone
Responsible
Party
11. ACCEPTANCE AND TESTING PROCEDURES
12. LOCATION OF WORK FACILITIES
Target
Date
Substantially all of the work will be conducted by Consultant at its regular office located in
City will provide the City office space and support as it agrees may be appropriate, at its
______ facility.
IN WITNESS WHEREOF, pursuant and in accordance with the Professional Services Agreement
between the parties hereto dated , 20_, the parties have executed this
Statement of Work as of this day of , 20_.
CITY OF ENGLEWOOD, COLORADO
By: _____________ ~
(Signature)
(Print Name)
Title:--------------
Date: _____________ _
Company Name
(Signature)
(Print Name)
Title: --------------
0 ate:
1000 Englewood Parkway, Englewood, Colorado 8011 O Phone (303) 762-2412 Fax (303) 783-6951
www.englewoodgov.org
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RFP-15-0 18 Exec ut ive Recru it ment for C ity Attorney
•
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•
RESOLUTION NO .
SERIES OF 2015
A RESOLUTION ESTABLISHING THE SALARY FOR THE ACTING CITY ATTORNEY
OF THE CITY OF ENGLEWOOD, COLORADO.
WHEREAS, the City Council for the City of Englewood, by Section 64 of the
Englewood Home Rule Charter, has the responsibility of establishing the salary for the City
Attorney; and
WHEREAS, on November 16, 2015 the Englewood City Council accepted the
resignation of the City Attorney and appointed an Acting City Attorney; and
WHEREAS, the Acting City Attorney should be compensated during their tenure as
Acting City Attorney; and
WHEREAS, the City Council has determined that the salary of Acting City Attorney
shall be adjusted accordingly.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, THAT:
Section 1. The base pay for the Acting City Attorney shall be $ ------
commencing November 16, 2015 .
ADOPTED AND APPROVED this 7th day of December, 2015 .
ATTEST:
Joe Jefferson, Mayor
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No. __ , Series of 2015.
Loucrishia A. Ellis, City Clerk