HomeMy WebLinkAbout2013-08-05 (Regular) Meeting Agenda Packeti. .,II to Ord •r,
ln voc,HiU11
.~gco.da for th e
Rt•gul ar Mee tin g of th r
tnglcwood Cit y Co unci l
Monday, ~ugu sl 5, 2013
7:3 0 pm
En glr wood nvir C n 1er -Co un c il r h.,mber,
1000 E11gl ewood PJ r kw,1y
I 11 gle wood, 00 11 0
•1. Ro ll all.
5. Co nsic!L•r;n io n of Minu 1e~ oi Pr <.:v io us Sess io11 .
a. ,Ma u ne:-i fr om th e Re b11 l,tr City Counc il Mec 1•ng of Jul y 15, 10 13.
l,. ~ecog111 11un of Sc.:hecu:ed Pu blic Cu111 rn ent {Th b 15 an pp rtl mlly fr r 1he pl1bli< :o adc.fre)s Cuy
r1 1111 h 11 \01,11111 rn ;i y ~ ... ~ q111,,;;1in nc; fnr d.11d11 ,1t1 n n, h 11 1 lh Pr? "111 nn; hP .lny rl1 ,,lng11P PIP;1"P l11n1 1
yo ur pr SP11 l,1t io 11 to fi vt:! minu tes./
.i. j u')li11 r"\Ull~I, 11 1e 11 1L e1 u l J lvLu l NL·1gl1 lJU d 1uu d \<\1JILh µrugc.:111 . \v iii l )c µ11~'>~t1 I tu tli >L U':1 ')
llUI S,11,C{' ,l b,1 1 •mcn t.
7, Rccogn itio 1 o f Unsch edu led Public Co11 11nen1 1Th1s 1s J n oppo r1u 11 i1y 1or th~ pub l ic to add ress Ci ty
ro11 n ti nunc1I rn a ,1.; ques t1 ns fnr l,i r1(1c;11io n hut !lu .. •rl• will not be n y dtdh 1 •u e Ple a" lim it
your p rt:51..'lllJ tio n l u th rt•t• rrnnu tcs. Tune i r un :,c hc du lcd pLl bl ic c or men t 111:1v be lirnir cd 10 115
inim,,~s an d if lim ned. s h:i11 b con 11nue d 10 Gen e 1,1 I D isct1 s!-1o n )
L0lmc 1I f<es po nse 10 r'ubl1 l l o m m c ,u
8 Com m11n1r,11innc., Pr nrb,n ,11inn s .1!l d Aproin1111P 11K
a, An e ,n,,il {1 0 111 C,11h crinc Town ley il 1H1 01..1ncin g he , r sig nc1 1ion from Kee p En glr wood
nc,n11 1ful.
Pl l!J<;e 110 1r : II ~•ou h<h" ;i <1 1s,"lh1hl)' ,md need au,1 lr,1r\' ,t ds 01 ~et\'lces . pk•a <.e no1Jf\ the City of l nr.lcwood
(JJJ.7<,!·!•I0J) t1l l1•;1s1 ,18 I 0 111 -.111 ,,ch•;1m.e of \\htn ser\·1ces .lie ne eded
r ng lewood Cl ri· Coun fl Agenda
AU!V S1 5, '.?01)
Page 2
9 . C o nsen t A genda lle 111s.
a. A p pr oval of rdirunces on Fi rst Re adinu
Counc il Bi ll o . 33 -Ri:com111c :1 ddllo11 from 1he Police D e;)art mcm ro adopt ii bill for
;rn rdma11 ce ;w 1h o n 1.11 1g 1h e aµµlica 1.0 11 fu r, an d rtt.L cpt,m u.:: u f, ti Wd ll l J,\d1 d ilu11 11l1t.>
Bu1 e ,n1 of Justice Ass isl an,e (dv .. 1 .-! n,,m e .ivte moria ! lu s1ice As sis tance Gr,111l (JA )
Pr ogram . Stoff So urce : DcpUI) Chie f Jeff Sa nchez.
d. Coun c il Bill No. 3o -Recomrnen datro n fro m the Co mm un uy Develo p rr-11~111 Depa rlmen t
10 ;,dnpt ,1 hil l lnr Ml fmi in;<1n n• ,1111h()n11 ng lhP ")PC-1111nn of 1wo lntergovrrnm r n t;i l
~t1 h gran l ee Agree m en ts \Vt lh A rapah oe County for I hc 2U 13 Com mun,tv Oevelo p menI
Bl ock Gra11 1 (CD ll G). Slaff Source: Harold Still, Senior Pla nn e r a nd Janel Gr inmll'II ,
I lo usin g Finan ce Sp eci illi sl.
ia. Cc,unc1 I Bill N o . 38 -Recom mendatio n from 1ha f 1nanc.:e Jnd Adminis lr,lli~·e Services
Dcpar1m enI 10 .,do p r a bill for :m ordin ance aulhor izin t~ changes tu 4-4-~ of the
I n g1Pwn n d M1111 1('1pa l ( ocfp (B 111ld 111g U5c I axes). Sla ff Soun:e: Fra nk Gr)'g1 -..~•ic z,
Direc lo r of Financ e and Admini st ral ivc Scn•icrs.
iv. COl 1nci l Bill No. 39 -Reco m menda non fr om 1he Finance and Adm in ist rJ tl\'C.' Se rvice s
D cp.1 r1rn c n1 10 .:1d o p t ,1 bill lor .:-i n o rd1n,:rn ce elimin ,11i ns Title 5, Chap 1er 17, C ·1 111i_: Oul
o f Busine ss and amage d Goods Sa les and adaing ,, n ,w Sect io n IO 10 Ch,1p1e r 1 f'l f
Ihe Enclewood M 11 ru ip,1 I orli-• 1,1ff So urce: Frtmk C ryglrwic1, D ir ector o f f inance
a nd Admin is trative Sl'rvi ccs.
Coun ci l Dill No. 40 -Reco m mendaiio n fr o n1 Ihe r 1n~m ce and Ad rn in ist ra1ive Se rvice s
Dcpar 1m en t 10 ado p l a bill ior ~m o rdinance ,1 mcncf ing T11lc 5, C h.i pl c r 6 (Adult
En ter1.1i nment l:st,1hli !;h me n ts) o f the EnJ:;le wood Municip .1 1 Co de to refie ct ac lual
p ra c tic es .i n d p rocedmes. Staff So urce: Franl< Gryglewicz , O irl1l ·l t 1r o f Finance anrt
Adm ini slraliv e ~ervices.
\'L Cuur1ci1 Bill Nu. 4 2 -Re Lu 11111 11:;'1Hl,1 tiu11 f1 uu 1 tlil! Cun1 111u11i 1y D evt:lupnlt:nt De pc1 1lmen l
to .:id opl a bill for ,rn o rd tncm ce Vi1 ca 11ng l 1tilit1e~ e.1scm en Is ,11 50 0 1 So uth B1oadw,1y
,m d 508 ..\ S(,uth /'.comJ Str ee t Slaff Su urcc: Audra Kirk. Pl .1nnc r I.
b <\pprO\ JI 0 1 O rdi na nces o n 5ccond Read in g
I rncrgenl'.y Cu u11c1 1 Bill No. :7 -AlllhOJ izf ng tl·e 1ss U,U1 Le of Gui( Corn ~t' Bomb
Council Bill No. 20 -:\u Ih oril tn g the .:,pplica tion for. ;ind a cce pt,11ic c o r il 20 I J
Ern e,gerlt.Y M,1n r1 ern ent Perfo rmance Gr,1111 fr om th e S1,1tc oi Coloradc, Dcp.111 men1 o f
Eme rgency M.1n.1gen1cnt in the .mIoun I of S3,600
111 < o unnl Hi ll Nn .!LI -.'\11thn rr 1111 g 1he apph r,1 11on fo r, a nd (1ccep 1.1n ce o f. a 2U I J
Emergency M,1 nagemeni Performance Grant rh e SIaI e o f Col oracl o Depa rtment oi
b11 1;:114t!nt.y M,111.i ~~1111::n1 in th ~ ,1111u un1 uf $1,iOO
Pl,•;i,,• nnlt• If y n 11 h ,Wt" ,1 d1r,,,h1li l)• ,lllcl 11,.•ed ;\l•~•h~,, .t id r, nl \Pn.•o(f'\ p !l',IW OC'llit)' lh (' Ctr)' (li Er-c!f'WO
(J0J-i 6 ~-1 ~0JI JI lc ,1,1 ·H\ h l 1U1 ) l11 ,td\',mcc o f "hen ~cr\1CL') J l l' 11'-·cdt'l.t
[11 i;lcwuod ti}' OllJILtl A~c 111,l,1
Augus 1 S, 20 13
l\1gC' J
Iv. Col1n c1I Oil! No. JO -A pproving 1l n 1n 1ergovern ff en 1al a grce me,11 w ith Urba n D ra ina ge
,incl Fl o o d Con u o l D istr ict to support fund ing o f a stu d y of Big Dry C ree k D ra,nage"'•Y·
v. Cou ncil Bill N . 3 I • -4,pp rovi ng .i n inter f:overnm ntal ,1r,ree mcn1 accep1i11g grant funds
fr o m Grea t Ou tdo o r,; Colo rado {GO 0) for the f)un r,,11 P.irk rl Pv Plo p 1n r 11 1.
vi. Cou nc il Bil l 1v. 32 -Aµµ1ov 1nH ,1n 11 11e 1govern me n1c1 I ,1gr ee rn en 1 accepting gran l funds
fr o m A rJ pahoe Co unty O o en Sp ace (A O ) fo , ,he D11 ncan Pa rk d eve l,;prn en ,
c. Re s:ill1ti o 11s .lmf Mo tio ns
Rccom111 c ndmion fr om 1hc Fi nanc..:! and Adm1n is tr.:11 ivc Sen ices Dc pMtmcn t to J pprovc
d re:,u hn iu 11 )t't1 111g 1l1e liL~11 )t: ft'e'.:I fqr 111~ Pw hc1)e 1 or Va luilblc 1\1t 1d ~s lice 11 St!S. St.,ff
Sourc e : Frank Gryg lC'wicL, Dirccl o r of Fin ;ince and Admif1is 1r,1ti\•e Services.
10 Pu b l1 c H ec1r 1np, Item'-(N u ne Sch d1 1l ed)
I I . O rchn t1 r1Les Rcsolu 11 0 11s ,rnd M oti on s
,l . Aµpff,1 al o f O ,dinances or1 Fii st Re,1di ng .
Co u11 ..:1 I Bill 1"!ri -~a -Re coinmcn d nt io n fr o m th C' U 11 lc 1n n/[nglc w o d \V,1 sIc w.:i Ic r
r ,:.:-,11 11 11;!1\I PI J 11( S11pt!r,1)v1y Cu 111 11 1ill t:c! l u d JOp l ,1 bill for .-i n 0 1di nance apprnv1ng a
leJse ~1g ree men 1 i o r th e Bye rs Bm~o li ds Farm . Staff So urce s: Stewart H. Fond a,
Utili tie s Dir ector a nd Jim Ta ll e nt, 'rr,.a hn ent Divis ion Manage r, Litll c lon/Englewoo d
Wast~wa ter Trea tmen t r · ,mt
11• Cullnc1I Bill o . 35 Rccon11 111:n d.:i 110 11 fr o m th e C1Iy M ~n.1 Ge r'~ Offi ce 10 co11 s1 d er ,1 hill
fu, d l l u rd i1h111 C~ d p, .. rovi 11~ the sale o f the His Ioilc Englewood D epnl to To m and P,llti
~ar so n. Sta if So urce : Mic ha el Fl a herty, Dc pul y Ci ly M anage r.
ii i. Coun ol Bill No . 37 -Rcco11 11nendation f,0 111 th Community D evelo pme nt Dep.:1r1 111 c nt
to ;,clopt ,1 b il l fo r .rn o rd inJnce ;wI ho ri1.mg ,1rnendmcnts 10 T11l e 16 : Unifi ed
De\cl opmc111 Code rcg .:u d in g dis11ll eri es , br~werie~ .tnd w111 c ri s. <;1;i(f f11rt hc ,
1cLUt 11111 emb C il )' Cou 11L .. •:I 1\ugu:,1 19.20 13 .t~ 1111..! dc.1 1c iu , 1l 1c P uU lk. H 1.:o.1 1i11t u 11 tl,b
111 ,l!ter . ~taff ~o urcc: Chri s Nr u bcckcr. ~c ni or Pl ,mner.
h A pp rn v,1 1 nf O rdin.1 nces on '\ernnd RP:-1clin g
c Resohnions ,1 nd Motion s
Rc commend.1 ti o n fr om the P.irks ,md Recreauo ,1 Dep art me nt to Julho nze b y motmn, .i
contr a cl fo r th e con~tructi on o f N o rl hwesl G ree nbel t Pl ayg rou nd Projec t 10 th e lowes1
,1ccept a ble bidde r Ric hde ll Co nstru c ti on , In c in th ,11nount of S:!27.995 St aif So urce:
D,w e Lc r , Man,,ger o( Ope n Space .
Pl e,1w no te . 11 you h,l \t! J cl1s,,lnhty Jnd need ,111:\1hJ r\' ,l ds or 5c 1v icc~ ple.uc notify 1he Ci l)' of Englewood
(JO} i'J.?•2•t051 .1 1 le;1s1 -16 how s m adv,mc e of \,·hen scrv1cc1 Mc nel-<l t'fi.
Cng lc"ood C1ry Coun ci l Ascnd.,
A11 g11~1 ~. 20 1 l
f',lJ,;e 4
,c tu1 111 11l'm JJ t1 0n 11011 1 tlie U1tle 1 11/LnRl ew o cl Was 1ewa1e rTrea tmcnl Plan l
urc-1\:0.uiv Co111 111i11 ~~ Iv .1tl 11.)111.1:: li y 11 11.,1iun, a c n!lauclion conIr,1c t for th e Pla11 1
die!. Rcur.1i1 dlld R ·pl,Kement Pr o ject loc.=.1ed a1 th e l.1t1l e 1011/rn s lcw od \\1"5fe Wt1 l e r
l 1cJt11 1L'11t Plan t Std(( reLo inme11 rls ilWar d1ng 1he con1 ,ac : r 1he lo west a ce pt i1ble
l;iddt:"I, Sidl lt:k COll)IHU..IOIS In '-. •. tn rhe am Uni of 1, 42 1, 00. s,.u·r So u rces: Sh:w a rt It.
Fonda, Utilities Dire c tor a nd D e nnis Slowe, l illl cto n/Englcwood Wa stc w ,1tc r
Tre atme nt Pl a nt t\-1.\nage r .
12. C.,c-11 c r,1 I D iscus:;io n .
.1 . Mayo r•~ Cho ice .
h. Counc il M em bers' ho icc.
i 3 . Ci ly M,1 nage r's Reporl.
l •l ( ny All n 111f-y '1, 1-1.'.PJln rl .
I.'>. Arl jou 1111 nc 1u .
Pl ease no1e If 'r OU h,t\C J c1 1s,1bd1ry and need ;i u,1 tJ r', .uds Of 5('1\ ICCS plt,tse 110 1 ,, the Ci l\ (){ l.n glL•\\ OOd
(303 :(,;! 1 405) a t lc.i,;t 4B hours 111 ,1d,.111cc f \,h ~n )fl\lCC5 ,uc: reeded
PUBLIC COMMENT ROSTER
AGEN\l:lA ITEM 7
UNSCHEDULED PUBLIC COMMENT
August 5, 2013
PLE,\SE LIMIT YOUR PRESENTATION TO THREE MINUTES
P :..EASE PRINT
NAME ADDRESS TOPIC
..
Englewood City Coun ci l
August S. 2013
Good Even ing Council Member s,
I am here t o ask the que st io n Why? I'm asking for myse lf and for the numerous ci tizen s wh o
have asked me the sa me question . Why is the City Council willing to se ll Depot Park for
$3 0,000? For an investment of $287,000 and a loss of $257,000 it is a crappy return and not a
sound bu si ness decision for public do llars. It is al so one of our la st remaining ties to our pa st
and our own un ique Englewood History. Why -Why would you sell It if you really care about
o,ir ci ty and our citizens? Hav e rh e City Manager and City Attorney plll so mur.h pre ss urP on
you lo se ll that you feel you don 't h ave a choice ? It is aga inst our own City Chaner to sell park
land wilhour a vole of !he peop le, sn wh;,I is lhP rea l rPa so n 7 Wh en Depot P;irk is sold ii is gone
forever and one of the las t pi eces of our Eng lewood Hi story is sold o ut from under our ci tize n s
an d we lose . Th e Cit y M anager and City Attorney are ju st appoint ed by you the cou nci l. and
a11s we1 to no one But you ar e ele cted to your µo~i tion by th e citi,en s or thi s ci ty dnd it i) "yo u"
t hat will fo rev er be known as th e City Co uncil who so ld th e Englewood Ci tize n s "Down t he
Riv er" for a meas ly $30 .000 .
I ,st July 2012, M r. Di et rick mad e an offer to buy the Dep ot Lan d for $6 5.000 and dona te th e
depot l o t he So ciety. Counc il man Bob Mccaslin came up to me rubbin g two of h is fingers and
thumb; he said an d I qu ot e, •a me as ly $65 ,000 , sh ow m e th e money , th at land is w o rth
$300 ,000." It apparently ha s become immensely devalued, w hy? Howeve r, I th ink Bob
Mccaslin is ri ght about th e rea l value of that land in a few yea rs to come . When our De nver
n eighbor who is entitled to buy the land an d pa sses on , the valu e will be as Mr. Mccaslin
stated , $300,000 or more. Our Denv er neighbor's fa mily wil l be able to sell the val uable la nd
and our En glewood Citi zen s lose again .
Many cit iz ens have co mm ented, "If I had known the En glewood Co u nc il w as willin g to ta ke
such a small am ount of mon ey for t ha t land : would have bought it." Se veral citizen s t old me
they h ad mad e offers in t he pa st to buy the Engl ewood Depot land . One citizen had offered
$100,000, another citizen $125,000 and Mr. Dietrick had made three offers i n the pa st before
the Englewood garden was put in . Th ese r equ es t s w ere se nt to th e City and to M ayor Jim
Woodward at th e tim e. Non e of th ese gertlemen rece ive d res pon se s from th e city or Jim
Wo odward . There were three silent offers on March 19, 20 12 when t he city wanted to se ll
Dep ot Park fo r $5 0.00 0, and then the young woman who offered $150,000 to ope n a ga rd en
shop an d wa s turn ed down . Why Mr. W oo dward are yo u in such a h urry to se ll that land now
fer a m ~asly S30 .000 and how many offers has t here been 1n th e past that we know nothing
ab out ?
I want to thank Counc ilman Rick G1lli t and Joe Jefferson for sta nding up for the citizens of thi s
co mmunity with us . I highly recommend Rick Gilli\ for re -election to coun cil an d plea se c1t 1zen s
volunteer to help him , even if you do not live in Rick 's di strict . Rick has fought hard for good
envernment in thi~ city th e la st four years and we need him badly.
Thank Vnu
l~a May Nicholl
Lind s•y Von Cold itz
FW KEB • Cott' To wnl~y
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f rom : tale l ow nley [nrnlto:ca leto wn ley(a)ho t m~J
Sent : Wednesd ay, July 31, 201 3 3 :03 PM
To : Aud ra Kirk
Su hject: KEB • Cate Town ley
Hi A ud ra.
· rry I fo rget to send thi s earl ier .
U nfortu nate l y, I neecl 10 re~1gn m y appoInImen1 o n K eep hnglewood l:l eau l i lul.
6 a
MY pcrs na l :1nrl prnre..,s innal rcs pnn ::.ihi li11c~ have grn wn anrt I nccdc<l 10 m:1 ke ~n mr rl cc isi n ns tn cu t hac k in
my vo lunt eer hours . 1 hn v1.: er-joyed my time on KEB and I hope to purti cipnt c..· in KEB event s in the future .
Thank yo u .
C:11 e Town le y
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COIINCII COMMUN ICAT ION
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Dale: Agenda Item: Subject:
Au gus t 5, 20 13 9 ., i Appl ica ti on 1nd Accepta n ce o i th e Edward
B)•rn e "'Ae mo ri a l h1s tice Assis tan c e G rein !
(JAG) F\' ~0 I 3 Loc,1 I S01icitati o11
i
I
In itiated By: _ \ Staff So u rce:
Po l11,.e D.__.p ar tm._.nt Deputy C hi 1 Je fi Sa n d , ' -
COUNCIL GOAL AND l'RE VIO US COUNC IL ACTION
Fo r lht' p,v,,t c;,i;>vpr;i l ye,1fc;,, 1lw I ng 1'='\voo d Poli n· Dt •prtrllll~nt has receiv cl :d\\'t1r(I Byr n e i\•iemo ri a! lustice
,\,.,,:;,1~1,1111 P r.r~n•,; Th '-P gr.:1 n t-. lw l p 11 111Ci p'1 lir<••rf'l;1 1 d t=-q uipni rn l p d H h ,a;i_ses .
RECOMMENDED ACTION
Th e Puli ce Dep~1rtn 1c-nt i~ rQ Cf1 rn111 Pnding th.:it C it v Council .,~n pi ,,n Ord nunre w th ri1 111 tt the [n glc,,ood
Po l1<.e Oe p:Hl lll Pn t tc ~1p p ly o r .md KCe pt ,1 gi ,,11 1 t1ward fr '1 nl th e HureJ U •ii lu<.!1 Ct·• Assis t.1111...e EdwM d
Byrn e t\lcrn o ri .il Just1t c A !.:.,i i;t;mcc Gr~111 t !}AG) P,ogr,1111 .
• BA CKGROUND, ANALYS IS, AND ALTER NAT IVE S ID ENT IFIED
Th e C ity o f Lr1gl,-)\\OO d Po lic \' Dep,,rtrn t>n l wa !, n01 i1i ed that w~ wcrl! award t!d ii 14.46 5 fr o m th~ Bu reau 0 1
lu::i liu: 1\!1:,1:,l ,llllt.! (BJ'\). TI ,e ~1w ,11J l'!:1 l1d:,t'd UfJ LJ II c.1 Lu11 ~;1e'!:l':liu 11 c&:, 1n,mJ a 1ed J·\G fo 1n u !,1 ,,hic h is h c1sed
on the Slate '':, :,hare ui ,,1oleni c.r i111 e ,rnd pu 11ul ;1tuJ 11 . ·n,e Ci1 y u t En~lewou,../ reLt'ive:, ,11 1 c1111u1 111 1 1,ased on
o ur proport i on o i 1h e Sl ·H ·s 1!1 , ••e-yeur vi olent crim e a:c1dg
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I he 1--'ohce Uep,;1.r t11 1ent 1s r qui red to sl 1bm 11 ~n ;:1pph c.1llon 10 th e SJA ou tli ning how this all oca.11 O11 w il l be
spenl. ·1 he BI A r quires thJ l Jn 111 c1.1 I rev i ew bv l 1t v Counc il he conduct eel onvr tu th e suhrn1 ss 1on o( til e
,1 pplic.ition, 11 p os!lthl e.
n m iundrng w ill he used to purch;1~i! ne,, P~rson.11 Pro tec tive r q uipme nt (P PE) c1n d corn 1111111 ic ~1ti ons
eq uipme nt fnr th e \WAT tc ,,111 .
FIN ,\N CIAL IMPACT
The funding (S 14.465) wdl bL• use1.l to purch,,~c new Pe r~o n.1 1 Pro tec.li ve [q uip ,rn .. •rll l1)r the u iu c _.,
(511 ,8 1~) ;rnri c n n11nim1 r,11 1n n ,; P q 1Hpm 1•n1 l n r 1h 13 S\•VAT team (S::! b 13).
usr OF ATTAL : IM ENTS
Prop s d Bi ll to; ,1n O r dm~rn cc
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ORDINANC'F. NO
S F.RIF., OF 20 1 i
RY AUTHORITY
COUNClL BILL NO . 33
INTR DUC ED BY CO UNC IL
MEM BER ____ _
A BIL L FOR
AN OR DINl\NC'F ~UT HOR l7.TI\Ti A 1-.:TER ,OVP.RNMP.NTAL A REEM ENT
REGAR nn-:r. nn, APPI.I C:AT ION l'OR /\ND AC'('E l'"I A C:F OF AN FDWARI) Ii YR F
MF.lvl()[d AI , Jl JSTI CF ASS ISTANCF. GR "-NT (JAG) PROGRAM FY 20 13 IDCAL
s nur n ~T ION
\VHER..E AS, 1he F.nglcw nnrl tny C:n un cil prcv1m :sly n11 1hnri 1.e<l 1hc ap pl i n1in n fo r ancl
ft cccp1:111 cc o f .h1s1 i cc A ,;:sis t:mce Cir:m t <: (.IA<i) w 1t h 1he pa.c;t..1cc of O rdina nc e #4 9 . Series o f 20
rdin:in r:1· #12 . Snies 20 09 ; and Orri i n;mcc :12·1, Se ri es of 200 9: Orcl immc~ #16. Seri e s of 201 0 .
Orrt in:tn cr ,:n1, Seri l'~ nf 201 I: and Orriin:mce Nn 24 ~cri c..; nf 20 12; an d
\Vl IEREL\S , lh c awa rd is hascd lll)On :i cnn ['r ei.c.1onri l I) 1n.1 nc \:u ed .I A\r fo n n ul :1 w nic j-. ba s ed
o n 1he Srn 1c ·s sh;m:-ofv10 \en1 c·n mt" ,met pOpltl :u if"l n nnC Englewnnci rccc-ives :m nm n11n1 h,1c:cd nn
lhe C i1 y ·s pro portio u of the Stal e'; 1hrec.-ycar violcn·. c rime avern ge : :m<l
\\'I rEllEA..S , th e Ju stice Assic.rn ncr Gra nt is R nnr.-matcl ti ng gr::-111 fo " 20 11, nwn :-ci i ns th e C:11y
o : Engiew c,od Fo 11r1 eec T:,ousa nd, Fou r l·hll]drrd snrl Sixi y-Fivr T)r,ll ar-, ($14 ,4/i, 00); and
WHE REA S, the JAG funding w ill be used to pl!Tl'hr sr nc-v: Pr1 son:il Pro 1cc-11ve Frpli pment
(PP E) t'o r th e Englcwo d Pol;cc Depa rtm ent and co rmmni c,1 ,or ... eq t.L:.prn~nt fo :-tbe Englewood
SWAT team ; an d
\\THE REAS , th e Ju sti ct= As s ist 3n cc Gra nt in :orpormc s fund s fr om the U.S. D·.:r anm cnt o f
Ju~t 1cc
•ow. TI IER.[FOJ ·:. BE IT ORl)AI 'DOY THE C ITY CO VN C:ILOF rJI F C IT Y OF
ENGLEWOOD , C LORAD O, AS FO LLOWS :
Sccili>n_l, The City Co un ci l of the C,t y o f En glcw od, Colo rad o hereby a ut honzes the C:iy to
up ply fo r and ncccpt the J us ti ce Ass iswncc Grnnt fro m Edw;ird Byr ne J us· ice Ass istance-Gram
P ro!,.rr um, uu och cd hc n.:1 0 us Exhibit A.
Secti on 2. The ~1ayor 1!-aut hcrized to exec ut e the a.;cc pta ncc of 1hc gr,111 1 fC'r und ou bchnlf
of the l ity of E11glcw oo d
Section 3. ·n1t.: JJ::,t 1i..:e A;,s 1::,u1 m .• c Gumt rn co rporn 1cs federal fund s from th e U$ Departmt.-r1 t of
J us tice .
luuuUu~cU, read in full , au U µc1ss cll ~1 11 fi rst 1em..lU1g 011 th e Stli J ..i )· uf ALl gu :-.t, 201 J .
Pub li shed by Title as a Bill for :m Ordm ance 111 th e ity 's o:l ichi l newspap er on the Yth dny o f •
August, 20 I 3.
Published as a Bill fo r an Ord inanc e on the :uy's nffi cral website beginning on the 7th day of
Au gu st , 20 13 tor thirt y (30) clay s
Rnnd y P. Penn , Ma yo:
ATTEST.
L ucri,ihi a A. Elli s , C u y C lerk
I, Lo ucnsh,n A. Ell is, Cny Ck rk of I he< :11y nf En glewood, olorad o, here by ccnify th at lit e
ar'ove r1nr lorcgn mg 1s :i true co py of a B111 fo r an Ord inan ce . int rollu ccd , read m full . amJ pc:::.!i.cll u11
m:1 re:tc1 me nn 1h e 5lh day of August, 2013 .
Lo ucri!i hi :i /\.. Elh s •
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U.S. Dl'par 1m cn1 of Ju stic e
Office o f Ju sti ce i'rogr oms
Bureau of Justi ce. ArsLwmce
mtB No . 112:-0329 •· The U S. Depart ment of Jusl Icq CDO J). Office of Ju stice Prog ram s· (OJP ) Bureau_qf..,lustice
~sista nc e (B JA) is seeking app li catio ns for fun ding under th e Edwa rd By rn e Me moria l J ustice
Assistance Grant IJAG) Progra m. Th:s program furthers th e Deportment's mission by assisting
state , loca l. and triba l efforts to pre ve nt or re duce ~r ime and violence .
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2013 Local Solicitation
Eligibility
Applicants are limited to un its of local govern me nt appeari ng on the F Y 20 13 JAG Allocation s
Lis t. To view thi s lis t, go to www .bia.9011/prog ram s/ja o/13ja gal1ocation s.hlml. For J AG P rog ram
purposes, a unit of lo ca l governmen t Is : a town , township, vi ll ag e, parish, ci ty , coun ty , bo ro ugh,
or oth er general purpos e po liti cal su bd iv isio n of a state ; or. it may also be a fed-,rally recog ni ze d
Indian tribe tha t perto rm s law en fo rc eme nt functions (as determined by the Secret ary of the
Interior). Othe rwi se a uni t of local gove rnm ent may be any law enfo rcement distri ct or judicia l
en force me nt distri ct estab li shed u nd er applicable state law with au thority to independe ntly
establi sh a bu dge t an d i111pose taxes . In Lo uisian a, a unit of loca l governm ent means a district
attorney or parish sheriff . In th e Dis tr ict of Colum bia or an y U.S. Tru st Temtory, a unit of local
governme nt is an y ag ency of th e Dis trict of Columbia or federal governme nt pertormin g law
en for ceme nt func ti ons for th e Dist rict of Col um bia or S. T rust Territ ory .
Deadline
Applican ts must register in OJ P's Gran ts Man ag ement Sys tem (GM S) prio r to sub mitting an
app:ica tton for this funding opportun~y. Select th e "App ly O nl ine" button associated wi th th e
soli c itation title . (Sea ·How to Appl y,' pag e 19.) All regi str ation s and app licatio ns arc due br
8:00 p .m. eastern tim e on Ju ly 9, 20 13. (See "Dead li nes . Rc gi,lratiun and App lica tion," page 4.)
Contact Information
Fo r te ch ni cal assistance wi th submitting the appl ication. co ntact the Gran t: Management
Sys tem Support Hotline al 1--888-549-990 1, option 3, or via e-ma il to
GM S .HelpD es f:@usdoj.gov .
A
Note : Th e ...:M§ Support Hotline ho urs of ope ration are Monda y-Frida y fr c,m ·oo a m t o 12
midnight easte rn time , except federal holidays.
For assistance wi th any other requirem~nt of t11is so licita tion. con tact the BJA Justice
Information Cent er at 1--<!77-92 7-56 57, via e-mail to JIC@ telusishg com . or by live web c~at.
The BJA Justi ce Information Ce nter ho urs of operat ion ar e 8:30 a.m . to 5.00 p.m. easte;n ti me,
a nd 8 :30 a .m . io 8 :0 0 p.m . east ern time, Monday through Fri day, on the so licita tion close date .
Yo u moy also co nt act your State Pol icy Advi so r:
www.b1a .gov/ Ab ouUConta ct s/Prog rams Off ice .html.
Funding opportunity number assigned to announcement: BJ A-20 13-3599
Release date : Ma y 30 , 201 3
CMB U o, 112 1..()J..'9
AiJ 010,,n;t ,;01·e ,1J21'2 8!70 1J
BJA 20 13 35 S9
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• CONTENTS
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Overview 4
Deadlines : Regi stration and Appli cation 4
Eligibility 4
Pro gram-Speci fi c Informa tion 4
Amo u ,1I and Leng th of Awards 6
Bud ge! Infor mation 6
Otn er JA G Requirements 9
Reportin!J Requirem en ts and Perf orman ce Measu res
Pnori tl es
Whal &n Ap plication Shou ld In clud e
lnformalton lo Co mplete th e Appli cation for Federal As sis tan ce
(SF-424) (Required )
Abstract and Project Identifie rs (Required )
Program Narrative (Required)
Budget and Budget Narr ati ve (Required)
Review Nar ra tive (Required )
Tribal Autho nz,ng Resolution (i f applicalJ le)
Addition al Attachments
Othe r Standa rd Form s
Review Process
Additio nal Requireme nt s
How To Apply
Provide Fee rthar.k lo OJP on his Soli :itati on
Applica tion Ch eckl is t
o,m,~c.. 1121 03li
t\p.)roval Ea1>ne5 02llR/20 13
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17
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RJA -20 13-35PA
Edward Byrne Memorial Justice Assistance Grant (JAG) •
Program: Local Solicitation
CFDA#16.738
Overview
T l1 e Edward Byrne Memoria l Ju sti ce Assistance Grant (JAG) Pro(!ram (42 U ,S.C . 3751(a)) is
the prim>1ry provider o f f eder al crirninal justi ce funding lo stat e and loca l juri sdiction s. Tho JAG
Prog ram pro \/ld es sl>1t es and unit s of local governments with cri t ical fund ing necessary lo
support a range of prog ra m areas includi ng law enforcc rn e I. prosecut ion and cou rt pr og rams ,
preve ntion and educat ion prog rams, correctinns and co mmu ni ty correcl ro ns, drug trea tment and
onfo rccment, crime vr clrm a nd wrtn ess on itr alr ves , and pl anning, 1>va luallnn , and tect,nolog y
improve ment program :;.
Deadlines: Reg istration and Application
A [lplir.a nt s must regist;,r irr GMS prior to submi tt ing app lication fo r thi s fundrng opportu nity .
Select the "Ap ply Online" butt on associated wi th th o ~o lici tat b n titl e. The dead lrne lo rogrstcr in
G M S and th e deadline to apply for fund ing un de r tloi s an nouncem ent is 8:00 p.m . ea stern l•m c
on July 9. 201 3 See "How To A pp ly" o n page 19 for d ~lai ls.
Eligibility
Refer to t he tit le pAg e fo r ellgihlllly unde r this p,og rdm .
Program-Specific Information
Program Areas
JAG f und s may be used fo r sl otc and loco l initiativos, te chn ic al assista nce , str,tegi c pla nning ,
res ea rch an d eva luatio n (i ncludi ng forens ics). data co ll oc lion, t raining, parson ,, I, eq uipm ent,
fo rc nsrc labora tories. supplies, co ntractu al suppo rt , and crioninol just ice inform at ion system s tha t
will improve or enltanc" such area s as :
Law enlorceme nt programs .
Prosec ul ro n and co urt programs.
Preve ntion and educat ion prog rams.
• Correct ions and community co rr ectio ns pro grams.
Drug tr ea tment and e nfo,cement proo rams
Pl onnr ng. evaluation , a nd technology impr ove m3n t prog r~ms
Cri me victim and witn ess pr ograms (othe r thon compe nsa l ro n).
Aw ard Rec ipient Responsibilities : The Chref Executive Offrce r (C EO) of an eligible unit u'
local govern ment or other offi cur designated by th e CEO mu st submit the appli catio n for JAG
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f unds. A unit of local government re r:eivi ng a JAG award wil l be respon sible for t he •
administrat io n of th e funds lnclrr d lng · dist ribut ing th e fund s. monito ri ng th e award : submitt ing
BJ A-20 13-359 9
O MO tic. 1121-0:129
1'n:,1:,yul bt)lri,t 01fJW.!U1J
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quarterl y fin anci al ~la lus (SF -425) ard performa nce metri cs rep ort s and annua l programmatic
reports: and pro viding ongoing o vers ight and ass is tan ce l o an y subreci~1 en:s of the fu nd s .
Governing Body Review : No fewer than 30 da ys prior to appliC3 tion submi ss ion , th e applicant
ag ency (fisca l agA nt in dis pAral e situatio ns ) mu st mak e the grant applicatio n availab le for evie w
by the govern ing bod y (or l o the org anization designated by th e gover ni ng bod y Se e the
Review Narrative section on page 15 for additiona l information .
Public Commen t: Al the ume ol appli cation submissio n, the applica nt ag en cy (the fi scal ag enI
in disparate situations) mu st provid e an assurance th at the applicati on was mad e pub lic and an
opportun ity lo co mm ent was provided to citizen s an d nP.lghbo rn ood or commun ity organ ization s
to the ext ent th e ap plica bl e law or esta blished proc edur e make s su ch an opportu nity availab le.
See the Rev ie w Narrative sec tio n on page 15 for addition al Information,
Prohibited Us es : No J AG funds may be exp end ed ou tsid e o f JAG prog ra m area s Eve n wIt h1n
th ese prog,am areas , howev er , JAG fund s canno t be used directl y or ind irectl y for securi ty
enhancem ent s or equi pm enl for nongovernmental enlilie s nol e ng aged in crim inal ju~tirn nr
public sa fely. Ad diti ona lly , JAG funds may not be use d directly or ind irectly to prc,•,;d e for
any of the follow Ing m atters unless the BJA Director certifies that extra ordinary ,.,!
e xigent c ircumstances ex ist: maki ng th em esse nti al to the maintena nce of publ ic safety anc
good order:
·vehi cles , ve ssels, or aircraft .
.. Unmanne d ae nal ve hicles/unmann ed aircraft, airc ra ft sy5 1ern, or ae ri al ve hi cles
(UA/UASI UAV).
Lu xury items .
Real es tal e.
Consiruct lon proj ects (oth er than pen ;;! or co rr ectiona l ins titutio n~).
• An y simi lar matte rs .
•Police cruisers, police boats , and ~olice helicopters are allowable vehicles under JAG
and do not requi re BJA certlflcallor •
.. Unmanned Aircraft, A ircraft System, or Aer ial Veh ic les (UA/UAS/lJAV): No JAG funds
may he expend ed on the se item s unless the BJ A Director ce rt ifies thal extrao rd inary an d
ex ig en t ci rcumstan ces exi sl , ma ki ng th em esse nt ia l to the ma intena1 c~ of publi c sa fety and
good o rde r. Also , an y grant awa rd us ing funds for l t,i s purpose ma y be su bjecl l o ad ditional
repo rt ing criteria , whi ch will be s pell ed o ut in a cus 1011112ed sµec1al c ondition att ached to the
grant award .
For Information rela t ed to requesting a waiver to obtain BJA certification for any
prohibited item , or for examples of a//owab/o vehicles that do not req<Jire BJA
c ertification, refer to the JAG FAQs on BJA 's JAG wi,b pag e.
Evidence-Based Programs or Pra ct ices
OJ P places a strong emph asis on the use of data and evid ence In policy mak ing and program
de ve lop 1enl in crimin al justi ce. OJP Is comm itt ed lo:
imp rov in g the q ua ntit y an d qua lity of evide nce OJP gen erates ;
BJA-20 13,3599
O M B/◄1,1 11?1-0329
Ap.irov111 E,r1,u 0212u,0 13
• integrating evidence int o prog ram, practice , and po licy decision s within OJ P and th e •
fi eld ; and
Im proving th e translatio n of ev idence into pra ctice .
O JP co nsi ders pro grams and practices to be evi dence -ba sed when thei r effe ct iveness has been
demonstra ted by ca u sal ev idence , generally obtained through one or more outcome
eva lu atio ns. Ca usa : evide nce doc um enl s a re lation sh ip be twe en an activity or interventio n
(in cl ud ing tec hnol ogy) an d Its intended out co me, including meas uring th e direc tion and size of a
ch ange, and th e exte nt to wh ich a ch ange may be attributed lo the activity or
intervent ion . Ca usal evide nce depe nd s on the use of scient~i: method s to ru le out, to the exte nt
possible, al ter,1ati ve expla na tions for th e documented cha nge . The strength of causal evidence,
ba se d on th e fac tors described above , will influe nce th e degree to which OJP considers a
program or prac ti ce to be eviden ce-based .
O J P's C ri mP$nlutions a0v web si te is 0ne resource tha t ;ap plica nts may us e to fi nd info rm at ion
about evidence-based programs in crimina l JUStlce, juve nile jus tice , and cri me victim services .
Add iti onally, when con sidering evid ence -based prog rams and practices specific to reen try . it 1s
recommended that juri sdi ct ions review th e Wha l Wor ks rn Reen try Clea rin g hou se for im po rt an t
researc h on th e effecti ve ness of a wid e va ri ety of reen try programs and pra ctices . The
Clea ringhou se pro vides a onc ~stop shop for pr actitioners one service prov 1dcr3 see king
guidance on evidence-based ree ntry intcrv,;,ntions .
Amount and length of Awards
Eligible awa rd amounts unde r JAG are posted annually on BJA 's JA web page :
www.b ja .gov/P rogra mD et a1 ts.aspx'/Program 10 =59 .
Awards of at least $25 ,000 or more are 4 yea rs in length wi th an awa rd pe ri od of October 1,
20 12 thro ugh Septe mbe r 30 , 20 16. Extensions beyo nd a 4-ye ar period ma y be ma de on a case-
by-case bas is at the discreti on of BJ A and must be requested via th e Grant s Management
System (GMS) no less than 30 days prior to the grant end date .
Awards that are less th an $25,000 are 2 yea rs in length wi th an award period of October 1,
2012 th rou gh September 30, 20 14. Re quests for up to two ad diti onal years to complete
pe rfo rmance of th e awa rd w ill be gra nted au tomati ca lly. pu rsuant to 42 U.S .C. § 375 1(f ).
E xten sions beyond a 4-year period may be made on a case -by-case bas is at the discreti on of
BJ A and must be requ es ted via the Grants Man agem ent Sy stem (GMS ) no les s than 30 days
prior to the grant end date .
All awa rds are sub ject to the ava ilabi lity of appropria ted fun ds and to any modifications or
additional requirement s th at ma y be imposed by law.
Budget Information
A p pli ca nt s must submit a bu dget and budget narrat ive ou tl ining how JA G funds, in cl uding
administra tive fun ds if appli cab le, will be used to suppo rt and imp lement the prog ram . Se e the
budget narrative des cription under "What an Application Should Include" on page xx for
more information.
Ot.16 tio 1121-0320
l\pprcr,al 1:-pre, Ul12 8/20 1J
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Formula : Once each fi sc al yea r's ov erall JAG 0 rogram fund ing le vel Is determined , BJA
partn ers wi th th e Bureau of Ju sti ce Stati stics (BJS ) to begin a four -step grant award ca lculation
process w hicn consists of:
1 . Computing an initia l JAG all oc ation for each state and terr itory, based on the ir share of
vio lent crime and pr pulatio n (weighted equally).
2 Reviewing the initial .JAG alloc ation amount to d etermine if t he state or territory allocation
is less tha n the min imum ("de m1 nimus ") award amount defined In th e JAG legislation
(0 .25 percent of the total). If this is th e case, th e state or territory is fun ded at the
minimum level , and the fun ds required for thi s are dedu cted from the overa ll pool of J AG
fun ds. Each of the rema ini ng stat es rece ives the 111 inimum awa rd plu s an additiona l
amoun t based on their sh are of vio lent c rime and pop ulatio n .
3 . Dividing each state's fina l awa rd amount (exce pt for the territories and District oi
Columbia) betwee n state and local governme nt,; at a ,ate o f 60 and 40 perc ent ,
res pec tivel y.
4 . Deterro,inin g loca l unit of gove rnm en t awa rd allocation s, whic h arc based on th ei r
proportion of the state's 3-ycar vio lent c 1ime average . If a local eligible awa rd am ou nt is
less tha n $10 ,000, th e fund s are return ed to the state to be awa rd ed to the se local urnt s
of govern ment throug h the sta te agency If the eligible awa rd amoun t is $10 ,00 0 or
more, th en th e local governm ent is eligible to apply for a JAG awa rd direc tl y from BJA.
Administrative Funds: A unit of loc al government may use up to 10 per cent of th e awa rd,
incl ud ing interest for cos\s associated with administering JAG fund s .
Supplanting: Supp la nt ing is prohibited under JAG . Ap pli ca nt s ca nnot replace or su ppla nt n on-
federa l fund s that have been appropriated for th e same purpo se . Sec the JAG FAQ s on BJA's
JAG w eb paae fo r examp les of supp lanting .
Leveraging of 'rant Funds : Although supplanting Is ;irohibited , t"l e lev erag ing of federal
fund ing is enc0l .. .-1g ed . For example, a city m&~ util ize J AG and Ho mela n d Secu rity G rant
Prcgram (HSGP ) mon ey to fun d different po, 1oons al a f si on ce nt er project. In in stances w here
' 1erag Ing occ ur s, all federa l grant fund s must be trac kec o.'ld r porte~ ,1 " separa tely and may
not be us ed to fund th e same lin e items . Add itio na ll y, federal fu ids ca nnot be used as mat ch tor
oth er federal award s .
Di sparate Certification: A disparate allocation occ u rs when a ci ty or mu nicip ality is alloca ted
one -a n d-one-ha lf times ( 150 p,,rce nt) more than th e county, whil e th e co unty bea rs more than
50 percen t of th e co sts ::i ssocia ted with pro ,ccution or incarceration of th e municipa lity's Pa rt 1
violen t c rime s. A disparate allocati on also occurs wh en rnu lli p,e cities or mu n icipa lities are
co llectively al located fou r tim es (400 pe rcent ) more tha n the county, and the co un ty bears m ore
tha n 50 percent of the co ll ectiv e cos ts associa ted with prosec 11tion or in carcer;it ion of Rach
mun dpality's Part 1 violent crimes
* Jurisdiction s cert ified as di sp arat e must ident ify a fi scal agent that wil' submit a joint
application fo r th e agg regate eligible ailocation to al l disparate munic,,,a lities . The joint
appli ca tion must determine and speciiy the award dis trib ution to each unit of local
"overnm ent and th e purpo ses for wh ic h the fund s wi ll b e used. 'Nhen beginnin g th e JAG
BJ A.-20 13-3599
OMBNo. !12 1--0329
AliP~"'tll E~1 . .wes 02'26'2013
app licalion pr ocess, a Memorand um of Underst and ing (MOU) thal identifies wh ich •
j urisdiclion will serve as the applicant/fiscal agenl fo r Join \ fund s mus\ be compleled and
si gned by \he Authorized Represe,n tative for each participating jurisd rction. Th e signed
MOU sh oul d be attached to th e a ppl ica tion . For a sarn~le MOU , go to
www.b1 a.gov/Funding/JAGMO pnf.
Tru st Fund : Awa rd recipie nt s may draw down JAG fund s rn adva nce . To do so , a t rust fu nd
m us\ be eslablishe d In which lo d eposit lhe f unds. The trusl fu nd ma y or m ay no t be an 1ntaresl-
be aring accounl. If subrecipie nt s draw down JAG funds in adva nce , they '1iso must establ ish a
t ru st fund in whic h to deposit funds . Th is trust fun d requirement does not app ly to direct JAG
award recipients or sub rec ipients that draw-down on a re rmbur se ment basis rath er than in
advan ce
Limitation on Use of Award Funds for Employee Compensa tion ; Waiver: W it h res pect lo
any awa rd of more than $250 ,0 00 made under thi s sol1 cita t 1on, rec1pien 1s ma y not use federal
funds to pay total cash co mpe n~a ti on (salary plus cas h bonuses) to any employee of t he award
recipient at a rat e th al exceed s 11 0 pc rccn l of \he ma xi mum annu al salary payable l o a membe r
o f t he Federal Govcrnmen l's Senior Ex ecutive Service (S ES) at a n age ncy with a Certified SES
Pe rfo m1an r.e A pp raisal System for 1hat year. The 2013 sal ary table for SES employees is
available at www.ourn.gov/oca /1 31 bles/indexSES a sp Note: A rccipienl may co mpensate an
e mployee at a greater ra te, pr ovid ed the amount rn excess of th is compensati on lim itation is
paid with no n-federal funds. (Any such add itional cornpensalion will nol be cons ide red ma tching
funds where match requrrem nt s apply )
The Assistant Attorney General (AAG) lo, O JP may exe rcise dlscretton to wai ve, on an
individual basis, the limita lion on compensation rates al lowable under an award . An appli canl
req uesti ng a wa ive r shou ld incl ude a d etailed justifi cat ion in !he b udget narra tive of t he
a pplication . Unles s th e applicant submits a waiver request an d j us1i ,cation wi th t ho applicati on,
the applicant sho uld anti cipa te t hat OJP will requ est the appl ica nt to ad;us t and resubm it th e
b udg et.
T h e justificalron shou ld rn clude th e particula r qua li fi ca ti ons and expert ise of the Ind ividua l, th e
uniqueness of the serv ice the rn div1dual will provrd e , the in drvid ual's s pec ifi c kn owl edge of tt,e
program or pro ject bei ng unde rt aken wi th awa rd fun ds, an d a st atement exp larni ng that the
individual's sa lary is comm ensurate wilh th e regular and cusloma~/ rate fo r an ind ivi dual w ith
his/he r q ual ifi cati ons and ex perti se , and tor th e work lo be do ne .
Minimization of Conference Costs : OJP enco urag es applrcan ts to revrew the OJ" guidd nce
o n conference approval, plan ing , and reporting tha t is ava ilab le o n the OJ P web site at
w1Nw 01 p .gov/fundi ng/confcost.h tm . This guidance sets ou t the curren t OJ P policy, wt1ich
requir es al l fun din g recrp 1ents th at pr op ose to l1old o r sponsor co nfe rences (i nclu di ng meeting s,
training s, a nd oth er similar eve nts) to min imize costs, require s O J P revrew and prior wrillen
approva l of most co nfe rence co st s fo r coope rati ve ag reemsnl recipients (and ce rtain costs for
grant recipients), and generally p rohibit s t he use of OJP funding to provide food and beverage s
at conferences . The guidance a lso se t s upper limits o n many confer ence costs, includ ing facility
space, a ud io/vis ual services, log istica l pla nning services, programmatrc pl a nning servi ces , and
food a nd beve rages (i n the ra re cases where roo d a1rd beverage cost s are perrnltled a l all ).
•
P rior review and app ro val of conference costs can take lim e (se& lhe guidance f or spe cific •
d eadlines), a nd applicants should take thi s inlo account when submitting propos al s. Applicants
OJA-2013-3599
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A.pp ·tN:il f ~PHlU 02/281'20 13
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also should und ersta nd tha t conference co st limits may chan;ie and th at they shou ld check the
guidance for updatis befo re incurring such cos ts.
Note on food and beverages : OJP may ma ke exceptions to the general prohib ition on using
OJP t nd1ng tor food and beverages, bu t wltl do so on ly In rare cases whe re food anc:
beve rages are not oth erwis e available (e.g., in elcl reme ly remote are as/: th e size of th e eve nt
an d capac it y of ne arb y fo od and b eve rage ven dors would m ake it impractica l to not prov ide food
~11 d be verages ; or a spec ia l P"•5en tat Ion at a confe re nce req u ires a ;,le nary add ress where
ccnl eren ce part icipa nts have no other time to obt ai n rood and beve rages . Any such exce~tlon
reri uires OJP 's prior written ap prova l. Th e res tr iction on food and b everag es does not apply to
water provided at no cost , b ut does apply to any and all oth er refreshme nt s. regardless of th e
siz e or na tu re of the mee tin g. Additional ly , this res tr ic lio n doe s not affe ct dire ct payment of per
diem amounts to individuals in a tr ave l sta tus under yo ur organiza tion 's trave l policy .
Costs Associati,d with Language As s istan ce (If applicable): If an applic,.:,t proposes a
progra m or activity tha t would deliver services or benefits to individuals, th e costs of ta king
reasonah le steps to provid e meaningful access to those services or beaeflts io1 individu als wi th
limited Eng li sh profic iency may be allowable. Rea sonabl13 steps to provide meaning ful access to
servi ces or bene fi ts may include in terpre tatio n or tran slr1 t1on SA rvi ces where app ropr irlt e
For additi onal inforrna ion , see th e "Civil Rig hts Complia nce " sect ion of the OJP "Othe,1
Re qu irements for OJP Applicatio ns" web page at
www .oj n .11 sdoj gov/fu nd ing/ot her 'P.q uirements .htm .
Match Require 1.,ent: While ma tch is not requ ired un de r the JAG Prog ,am, match is an effective
strateg y to expand justice fund s and bu ild buy-m for local crim ina l ju stice 1nit1atives. Matching
funds be come pa rt of th e ove rall award amount , and as suc h are su bject to audit and must b e
expended ~r dcobllgated prior to closcoat
Other JAG Requirements
Body Armor Certification
Ballistic res is tant and stab-resista nt body armo r ca n b e funded throu gh two BJ A-
administered prog1a m ,: the JAG P1ogr~111 and the BulletJroof Vest Partnership (BVP)
Program .
T he BVP Prog ram is designed to provide a cr iti ca l resource to state and loca l law
enforcement thro ugh the purc ha se of ballisti c-res istan t an d ,tab-re;i,tant body a1 rno1. A
jurisdiction is able to request up to 50 pe rcent of the co~;t of a vest wi th B VP fund s. For more
information on the BVP Prog ram , including elig ibility a nd applic atioa , re fer to the av P web ~-
• J AG funds may also be used to pu rchase vest s for an agency, but they may not be used to
pay for tha t po rtion of th e ballistic -resi stant vos t 150 perce nt) that is not covered by BVP
fund,. Un like BVP. JAG fu nds use d to pur cl1ase vests do not require a 50 percent match .
• Vests pur chased with JAG funds may be pu rc hased a t any threat leve l, make , o r model from
any dis tributor or manufact urer, as long as th e vests h ave bee n tested and found to com pl y
with the latest app licable Nationa l Institute of Justice ba ll istic or stab standards . In addition ,
vests purchased must be American -ma de . Informa tio n on th e la test Nationa l Institute of
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justice (N IJ) standards can be foun d at: www .nij.gov/top1cslt 0chno log'(/body arm or/snfctv
ini tiati ve .htm .
• As is tile case in BVP . grantee~ who wish to purchase vests w ith JAG fund s m ust certify that
law e nfo rcemant age ncies rece,ving ves ls have a written "111 andotory wea r" policy in effect
FA Qs rel~ted to th e mandatory wear policy a nd certiiications can be found at
www.bia .gov/Fund lng 1J A G FA0 .pdf . Th is policy mu st be in place for at least all uniformed
officers before any FY io13 funding ca n be used by the age ncy for vests. The re are no
req uire ment s regarding the nature of the policy oth e r than rt being a mandatory wear policy
fo r al l uniformed officers while on duty. Th e certification must be signed by the certify ing
official and must be attached to tne ap pli ca tion . If th e gra1 te c proposes to chang e proje ct
activities to ut ilize JAG funds to purchase bulletproo f vests after the appl i::ation pe riod
(uuring th e project period). th en th e grant ee must submi t tr,e signed ce rtifi cation to BJA at
t11at time . A mandato ry wea , co ncept and iss ues pa pe, anc a model policy are avai labl e by
con t acting the BV P Customer Support Ce nt er ves ts @u§doi.gov or toll fr ee at 1-877-758-
3787 .
A copy of th e ce rtifi cati on related to th e mand atory wear can oe lou nd at :
;'/Ww.bj a qov/Funding/13 JAGBV PC ect.pdf.
Interoperable Communicotlons
, G rantees (includin g subgrantees) that are usin g FY 20 13 JAG Program funds to support
e m e rg ency comm unications acti vi tie s (inclu ding the purchase o r interoperable
co mmunication s equipment and tectm o logie s such as vo i:e-ovc1 -i11tern et ~ro toco l bn dg1 ng
•
or gatewa y devices , o r equi pm ent to support th e huil d out of wi reless b roadba d networks in •
the 700 MHz public safety band und er th e Federal Co mmunir:ati ons Commission (FCC)
Waiver Order) must ensure:
► Compliance with the FY 2013 SAFECOM Guidance /or Emergency Communication
Grants (inclu ding provisions on te chnical stan dard s th at ensu re and enhance
in terop erable communica ti ons).
► Adhe rence to the tech ni ca l sl andarc s set fo rth in t he FCC Waiver O1d er . or any
succeeding FCC orders, rules, or regu lations pertai ning to bro adband ope,ations 1n the
700 MHz public safety band .
► P rojects supµort the Statewide Conunu11 1ca l1on lnte1 ope1 a b11i ty Plan (SC IP) and are fu lly
coordi nated wit h th e full -tim e Stat ewide Interoperability Coof(Ji na trn (SW IG) in til e state
of th e proj ect. As t he cen tr al co ordination point for t he ir st ate 's interope rability effo rt , the
SW IG plays a criti cal role, and can se rv ' as a valuable reso urce . SW ICs are
responsible for the implementation of lhe SC IP throug h coo rdi nati on and co ll aboration
w 'th th e eme rg ency respon se comm unity. Tlie U .S. Department of Homeland Security
Office of Emergency Cc,mmuni catio~s mainta ins a list of SW ICs ior each of the 56
st al es and ter rit ories . C ontac t O EC@hg .dhs~
► A ll comm l'nica tions eq uip ment pur ch ased with gra nt awa rd fund in g (plus t he quantit y
p urcha sed of each item) is identified dur in y q uarte,ly perf011nance rn ell ics 1eporti 11g .
DNA Testing of Evldentlary Materials and Upload of DNA Profiles to a Database •
If JA G program funds will be used for DNA test ing of ev1dentiary ma teria ls , any re sul ting eligi hle
DNA p rofiles must be uplo aded to the Combined DNA Inde x Syst em (CODI S, the nati onal DNA
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database oper ated by the Federa l Burea u or Inv es tiga tion (FB I )), by a government DNA lab wi th
access to CO DI S . No profiles ge nerated wi th JAG fundi ng may be en tere d int o an y other non-
governmental DNA da tabase ,1Hhou t prio r express written approval fro m BJA . For more
in fo rmation , refe r to the NIJ FY 20 13 ONA Ba cklog Reducti on Prog ram, ava ilable at
www .ncjrs.gov/pdffilcs 1/nij ls l001 062 .odf. In addi ti on, funds ma y not be used for pu rc hase of
DNA equi pme nt a11d supp lies when t11 e result ing DNA prorile s froni such tec hn ology are not
accept ed for entry in to CODIS.
Reportin t1 Requirements, Performance Measures, and JAG Showcase
Subm ission of rei tormance measures da ta is not required for th e application . In stead,
applicants shou 1d discuss in their application their proposed meth ods tor co ll ectin g data for
perfo rm ance rneasures . Refer to the section 'What an Applica tion Shou ld Include ' on page 15
for additi onal ,:,form ation .
Award recip ien ts wi ll be requ11ed to submit qua rterl y financia l statu s (SF -4 25) and annual
prog ramma tic repo rt s throug h GMS , qua rter ly performance metrics repo rts (see Pe rtormance
Meas ures section be low) through BJ A's Performance Measurement Tool (PMT), an d r ede ral
Fund ing Acco untaolllty and Transparency Ac t (FF ATA) reports through the FFATA Sub-awa rd
Reporti ng System (FSRS) as necessary (see FcAT A section be low).
Performance Measures
ro assist rn futt rlhng the Depa rt ment's responsibili tie s under th e Government Pertonma nce and
Resu lts Act of 1993 (GPRA), P.L. 103-62, and the GPRA Moderni zation Act of 20 10 , Public Law
1 11-3 52 . applicants who rece ive f unding under th is solicitati on must prov ide da ta that
measures the results of their work done unde r this solicitation . Quarterly performance metrics
reports must be submitted through BJA's Performance Measurement Tool (PMT) web
site , available at www .bjaoerformance tools .or.9 . The performance measures can be found
at : www .bj aperform ance tools .org /help/JAGMeasuresQu es tion naire .odf.
Note on Project Evalu ations
Ap pli cant s th at propose to use fun ds awarded throug h thi s wlicrtation to co nd uct prnject
evaluati ons sho ul d be aware th at ce rta in project evaluation, (such as syste matic investigations
desig ne d to develop or con tribu te lo generalizable knowledge) may cons titu te "research" for
purposes of applicab le DOJ huma n subjects protection regu:-~;ons. However, project
eva lua tions that are inlend ec only to generate Internal im prove ments to a program or se rvi ce , or
ar e co nducted o ly to meet OJP's ;ierformance mea,ure da ta report ing re quirements likel y do
no t t:a nst iru te "research." App lican ts ;houl d provide sufficie nt information for OJP to determ ine
wnelhe r-lhe pa rt icular project they propo ~c woul d eit her intent iona ll y or unintenti onally coll ect
and 1or use informati on in su cil a wa y tliat it mee ts the DOJ regula tory defi ni tio 11 of research .
Resea rc h , for the purposes of human su bj ects prot ectio n s for OJP-fu nded programs. is defined
as , "a syste mati c in ves tigation , including resea rch deve lopment, testing , and eva lua tion ,
desig ne c •o develop or co ntribute to gene ralizable knowledge" 28 C.F.R. § 46.102(d ). Fo r
add iti ona l information on determ ining whether a proposed act ivity would constitut e res earch,
see the decisio n tr ee lo ass ist applica nt s on th~ "Resea rch and th e Protectio n of Huma n
Subjects" sectio n of l he OJ P "O ther Req uirements for OJP Applica tions" Web page
• (www ojo .usdoj .gov/fu nd ing loth cr rcgui rcments.hlm). App lic ants who se p ropo sals ma y involve
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a research or stati st ica l compon ent also shou ld revi ew the '·Co nfid enti ality" secti on on that Web •
page.
Notice of Po st-Award FFATA Report ing Requ ire ment
Applican ts should a nticipa te th at OJP will require all recip ie ms (other than individ ua ls) of awards
of $25,000 or more under this so li citati on cons iste nt wi th the Federa l Fu nd ing Accountabihty
and T ranspa rency Act o f 2006 (FFATA ), to repo rt award rnformalion on any firs t -tier subawards
tot aling $25,000 or mo re, an d , in ce rta rn cases, to report Inform ation o n the names and total
compensation of th e five most highly compe nsated executives of th e reci pie nt and fi rst-lier
sub recipie nts . Eac h app licant entit y must ens ure th at it ha s the necessary pro cesses and
sys tems in pl ace to comply wi t h th e report ing requi re ments shJ uld it rece ive fu nd ing . Rep ort s
regarding sub awa rd s wrll be made through t he F FA TA Subawa rd Repo rt ing System (FSRS)
fo und ot \VWV1.fsrs.gov .
Not,;, also t:.~I appli cants sho uld anlic ;pal e that no subaward of an awa rd mad e under this
so lic•'1l'r-. m ,, 'Je m ad e to a subreci pient (oth er than an ind 1vidu ;il) unless the putenlial
sub r Ao· ,,~n·. •,r.q ,ire s and pro vit.le s a Data Unrver sal Numb er:,1g System (DUN S) numbe r.
JAG !.'h o wL.ase
This JA G Showca se was designed lo rd entrfy an d h ig hlight JAG p rojects that nave
demonstrated succes s or have sh own p ro mise in red ucing cri me , positive ly impacting
c:immun ii:es, ate . Be causP the JAG pr o gram pr ovi des state, tri bal, and local jurisd icti ons witn
fle xibility to ta ilor the progra ms to fi t their needs, a wide variety of programs ha ve been funded •
across th e country . Each yea r, new methods to redu ce and prevent crime, vio lence, and c rug
abuse · and , lo improve t he fu nctioning of the crim inal justi ce sy ste m are being dis co~ere d . BJ A
stnve,, to increa se awareness of JAG funds invested in innovation. evidence-based prog rams
and pmgram eva luations . This page is ir ,!ended to serve as a resour ce for crim inal justice
pro fe ssio nals in the field vi ho seek lo stay informt,d of some th e m o5 1 inte resting , innovat ive ,
re ults o riented proJects that have been fund ed with JAG mon ey in the last seve ra l yea rs .
.JAG success stones success ston es should rnclude the · name and locat ion of program/project;
r orn t of co ntact w it h phone and e-m ail ; a mount of JAG fun drng rece ived and in which fi sca l
year: and a bri ef summary desc ri bing t he program/project and its impact. BJA stro ngly
e-ncourag es and a ppreciates an nual (or more fre que nt) subm issio ns at
JAG .S h o w case@ojp.u s do j.g ov o r vi n th e on finc fo rm .
Priorities
BJA 'ecogn,2t,s that th" dc·.vn tu rn in the economy has res ulte.f in sig nifica nt pre ssures on Sl~te
and loca l c r1m lnal just ice syst ems . In the se chal leng ing tim es . sh ared prio riti es and leveraged
resources ca n make a signi fi cant im pact . In l1gh1 of thi s, it 1s important to make SAAs and loca l
JAG recrpients awa re of several area s of pnority th at may be of h elp on maximizing th e
ett ectiveness of JA G fundrng at the state and local leve l.
In addition to our longstanding and un wave ring comm itm ent to keeprng violent cr ime at its
lowe st leve l in de cade s, the followi ng priorr ties represent key ar ea s where BJA will be focusin g •
nat io nally a nd invit e each sta te and l0<;al JAG recipient to joi n us in addre ssing t hese cha lleng es
as a pan of o ur JAG partn ersh ip .
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Reducing Gun Vio lence
In the aft er ma th of th e Sand~ Hook El . nentary School trag edy and mass shooting :, in Aurora ,
Oak Creek, and Tu cso n , BJ A encou r·, ;es stales and lo calities to in vest valuable J AG funds in
prog ram s to reduce gun vio :e nce , er ,bc'? ,,xisting firearm s laws, ... nd en hance report ing lo the
FBl 's Na tional Insta nt Cri minal B ar:.,;ro u110 Check Sys te m . Other impc rta nt pri ori ties in clude
strengthe ning sc hoo l sa fety, 1mprr; r.ng crim 1• 1al j ustice/m enta l healt h co lla borations, and
sup porting joint fi rst responder crit1 (.~o incid e,1t trai nin~.
Recidivism Redu ction and JuS iv.-S •,t o m Realignment
In this time of fisc dl austerit y anc1 smaller sta te and local b udgets , recuc in g unnecessary
incarceratio n in a manner that promotes publ ic safety is a paramount goal. Effective co mmunity
supervision co upled wi th evidence -based prog ram interventions can resu lt in sig nificant
reductiuns in recidivis m . A priority funding area is the implementa ti on of effe ctive pre trial
services programs and innova tive programs ~nd app roaches in probatio n and oarolc
supervision that improve serv ices lo offenders and in crease co llaborati ve efforl s among
community superv ision ag encies with law en torcern ent and the co urts . CurrAn cly 17 states and
local gove rnments are work ing to co ntrol spi raling incarceration costs through ju stice syste m
reforms and rea lignmen t under th e Justice Reinvestment In itiative (JRI). Stra tegic investm ent of
JO.G fun ds to implement J RI legislation and po licy ,·ha ng es in thos" states an d loca litie s can
augment federal fund s and ach ieve greater cost sm ings and re;nvostme n ts in prog rams to
promi se publ ic safety .
Indigent Defense
Another key priority area in the c riminal J-stice system is support for indigent defense. BJA
con tinues to en courage state s and SMs to use JAG fun ds to support the vital needs of th e
indigent defense com munity . Attorne y General Hold er has consiste ntly stre ssed !hat th e cri si s 111
indig ent defense reform is a serious concern which must be addressed if tru e justice 1s to be
achieved in ou r nation. In 2002 . th e Am erican Bar Assoc iation (A B A) pub lis hed T en Pri n ciples
of a Public De fense De livery System wh ich repr sent fundamen tal build in g blnc~s for
implementin g qu ality legal ropro s:ntation for indigent de:fcnd an s . (S&e ABA T en Principles.)
Evidence-Based "Smart" Programs
As a res ult of the cu rre nt fisca l crisis , ma ny police depa rt ments are expe ri ncing u nprece dented
budget cu ts, lnyoff s, and reduction~ in fo rc e. Th ese challenges r,iu st be met by making wider
use of advance ments in the law enforceme nt field in the last several dec ades which rel y on u se
of data, crime analysis, crime mapping and other analytic tools, cutting edge tec hn ology, and
resea rch and evalua ti ons rega rd1nr eff ective policing stra tegies an d prog rams . BJA offers a
number of program mode ls des ign ed to effec tively imp le ment evi dence bas ed stratt •gi es
inc luding Smart Polic ing and Smart Probation . A useful matri x of ,;,vi den ce-based pt.licing
prog ra ms and stra tegies is av ailable through tho Cente r for Ev1dc r oc -Ba sed PoP / at George
Mason University and provides val uallle in forma ti on on policing strategie s and p rogra m s that
work . BJA encourages states to use JAG funds to support th ese "sma11 policing " strategic s,
incl ud ing a fo cus on rea l tim e crime analys is cente r5 (C ACs), and effective pa rtn erships with
universi ties and resea rch part ne rs and with non-tradi tional crim in al justic e partne rs .
Coun terterrorism co ntinues to be the n umb er one pr io rity for DOJ . At the state and Iceni l<ev el ,
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high fun ction in g, evidence -based , da la-drive n pub lic safety agencies ar e a critical component of •
our nation 's 'all crimes" st rat egy. In ad dition , the JAG Program has long supported effecti ve ond
collaborative multi -jurisdictional task forces and jus ti ce information sl1a rin g prograins, whi ch
continue as a pr iority in order to mainta in ou r na tion's hi storic redu ct ions in vi olent cr im e.
What an Application Should Include
Appli ca nts st,ou ld antici pa te that ,f the y fai l to su hmi t an applic ation that contains all of the
s pecifie d eleme nts, ii ma y negative ly affe ct the rev ie.w of their app lication . and . sho ul d a
decision be ma de to m;;ke an aw ard , it may resul t in the inclusio n of special co nd iti ons that
p reclu de the reci p ient from accessi ng or using awa rd fu nd s pe nding sa ti sfacti on of Iha
condition s .
Refer to the BJA Gran t Writing and Manag eme nt Academy aod O JP's G ra nt s 10 1 for an
o veiview of wh at should be incl uded in ea ch application requirement. The se tr aini ng s can be
found at b jo .ncir s .gov /gwmal ind ex.html and www .oip .gov/granl s10 1I .
O JP st rongly recom mends use of ap;:>r opriately descrip tive file na mes (e .g ., "Prog ram
Narrative," 'Budget Narrative ," "M emoranda of Unders tanding ," etc.) for all atta chm en ts .
1. Information to Complete the Application for Fed era l Assistan ce (SF-424)
T he S F-424 is a sta ndard form req ui red for use as a cover she et for su bmis sion or p re-
app lica:ions, applications , and re11ted info rm ation . GMS ta kes informa tion from the
ap plica nt's p rofile to 1Jo pu late the fi elds on th is form.
2 . Abstract
Applic ants must prov id e an abs tr ac t tha t inc ludes the appl icants name, title of the pmie ct,
goa ls oi th e project, and a descr ipti on of the strateg ies to be us ed. In addition , above or
below the ab stra ct narrative , applican ts must Identify up to 5 project identifiers th at woul d
be associated wi th proposed project act ivi ties . T he list of all id entir.e rs can be fou nd at
www bja.gov/Fu ndinal JAGld entifiers.pdf. The abstr act should not exceed a half-page , or
400-500 wo rds .
Failure to s ubmit this required Informat ion will result In an application bei ng returned
In the Grants Management System (GMS) for inclus ion of th e mis si ng Information OR
the attachment ot a withholding of funds special cond ition at th e time of awa rd .
3 . Program Narrative
t .J:p .,cants must submit a progra m narrative that generally des cribe s t he prop ose d program
activ itie s for the two or four year gra nt pe riod . The na rrative must outline the type of
prog rams to b e fu nd ed by the JAG awa rd and provid e a br ie f analysis of th e ne ed fo r the
programs . Na rra tiv es must also idenlif1• antici pa ted coordina ti on effort s involving JAG and
related justice fu nd s. Ce.t,fie d dis parate juri sdictions submitting a joint application must
sp ecify th e fu nding dist ribu tion to ea ch disp ara te unit of local gove rnm ent and the purpos es
lor whi ch the fu nds will tie u ed
Fail ure to submit this required information will resu lt in an application being returned
in lhs, Grants Management System (GMS) for inclusion of the missing information OR
the ::t tachment of a withholding of funds special cond ition at the time of award .
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• 4 . Bu dget an d Budge t Na rrat ive
Applicants must submi t a budg et and budg~t na rrative out lini ng how .JAG funds . ,n clud ln g
ar m In is trative funds if ap plicable , will be used to su pp or1 and impl eme nt the program. Tr11 s
rarra tive sh ould includ e a full brea kdown of administrati ve costs as w ell as an overview of
how funds will be all ocat ed across approved JAG p u rp ose areas. App lica nts shou ld uti lize
til e f llow ing ap proved bud ge t cate.90 I ies to label th ~ re~ue stta d admi, 'st, ati v1e and/or sub-
grant expe nditures : Pe rso nnel , 1-nng e Benefi ts, Travel, equip ment Su pplies,
Co nsulta nts /Contra cts , and an Oth er category . For informa tiona l pu rposes o nl y, a sa mple
budget form may be found al wNw .ojp .usdo1.gov/fu nd 1n g/fo rms/b udge t deta,l.pd l.
Failure to submit this required Information wlll result In an application b ei n g returned
in the Grants Managem ent System (GMS) for inclusion of the missing i nform ation OR
th e attachment of a wi thhold ing of fund s speci al c ondition at th e tim e of aw a rd .
5. Re vie w N arrative
App lican ts must sub mit • ,forma ti on documenti ng that the da te the JAG app lir.a tio n was
made ava il able for revi ew by th e governing body , or to an orga niza tio n designa ted by tha t
9ove rni ng bridy, nn t lnss th an 30 da ys hR fore th e ap plicati on was submittr-,ri to BJA The
attn chm onl must also specify tha t an op por1uni ty lo comm en t wa s orov id ed to citizens prio r
lo applica tion submission to the extent app li cab le law or es tablished proced ures ma ke s uch
oppo rtunity ava ilab le.
Below are notif icat ion language templ at es that c an he ut il ized in c ompl et ing th is
sectio n of the appl ic ation,
• The (provid e r.am e of Stat e/Te rritory) made it s Fiscal Ye ar 20 13 JAG application available
to the (provi de name of governing body) for it s rev iew and comme n t on (provido d ate): or
inte nd s to do so on (provide date).
•
The (provid e nam e of City/County for Local JAG an d nam e of State for State JAG)
made its Fis ca l Year 2013 JAG application availab le to ci tize ns for comment p rior to
appli cation subm iss ion by (prov ide mer,ns of notificat ion ): or th e app lication ha s not yet
be en made ava ilabl e for pub lic review/comment.
Failure to s ubmit this required infc,rmation w ill result in an appl ication be ing returned
in th e Grants Man agement S ystc ni (GMS) for Inclus ion of the mi s si n g i nform at ion OR
the attac hme nt of a withhold ing r,f fun ds speci al condit ion at th e t i m e of aw ard .
6. Tr ib al Authoriz ing Resolution (if appli ca ble)
Tri bes, triba l org an iza tions , or third partie s propo sing lo provi de dire ct se rvice s or ass istanc~
to resid ents on tri b,il lan cs shou ld ,nclud e in their applica tions a resolu tion ," lett er , affi davit.
or ot her do cu ment ation ac appro;iriate . that ce rtifie s th at tho ap plic.int has the legal
autho1i l)• f,0111 the 11ibe(~) to irn ple 111 e:l\l llte p,opo sed ~roject on tribal land s. 111 those
ins tances w hen an org a,,123 tIon L'r consort ium of tribes app lies tor a grant on be h alf ot a
lribe or mu ltiple specific tr,bes , th en th e applicatio n should inc lu de appropna te legal
documen tati on, as describe d above . fro m all tri bes that wou ld rece iv e services/assistance
und er th e grant. A con sorti um of tr ibe s for wh'ch existing conso rt ium bylaws allow action
wi thout suppo rt fro m all trib es in th e consort ium (i.e , witt1ou 1 an autho rizing resolutio n or
co mparab le leg al docum entatio n from eac h triba l governing body) ma y subm it , in stead , a
co py of ,ts conson ium bylaws vi ith th e ap plica tion.
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Applicants that are u nable l o submit v,ilh th e ap µll ca!lo11 a full y-e,ec uleu (,.e .. sig11ed ) copy
of ap propriate legal documentati on . as d~scriued auove. co sislenl wit h tile dppllcablc
tribe's governance stru ct ure , shou ld . al minim um , suumi l an u11 sig11ed , dr art version of su ch
lega l rt ow m enlalion as part of It s appll ca li~r, (~s ::ep l 111 cases whe rs , wi lt, ,~sµe ct lo d trib al
consortium appli cant , co M:irt lu m bylaws allow acllc'I will10ul th e su pport of all co nso rtiu m
m ernher 111 aas) if selected fo r funding , use of and acLes s to fund s will be contingent 011
m ,·~;pI· or th e fu lly-exP.r.u led le gal docu mentation
7 Ad~ltlonal Attor.hoients
Ju-I°:Jlrtlnr.{. CP<1l f1ed as d lsparnle must rrl,mlify a fisca l ag ent Iha! will subm it a joint
appllcatlo f ~: '! "aggregat e e ligible all oca t,on to all di spa rate munlc lpallllos . Th e Jo int
~p plr c;,I ,o n mu ,-. ,Jelcrmin e And sr,9c<fy the awmd rl lst rlbull on lo each un i! of local
!J ,,,p,.-,,r,0 rI ar.d t!ie purposes for wt11 ~h the fund s w ill be us ed When h'!g1nnlng th e JAG
.,Jl) .. i.'.!'!I, ,n µrece ss , A Me m ora ndum of Understanding (MOU ) !M l lei rllifl AS wl1ich
J11 ri sd1 c11 r,n w,11 se rve a s l h app l,c;,nt/frsCAI ag ent fo r joint fund must he co mr letod and
sign ed by the Aulhori,ed R ep resen tative for each pa rt icipa ting juris dicti on. Th e sioned MOU
must be att a ched to the applica tio n For S/l m rle MOU , o 10
,,.,ww ll a .rynv/Func11ng l.lAGM Lll J nrH
Failure to submit thi s required Information w il l re s ult In an application being change
requeste d in the Grants Management Sy stem (GMS) for Inclusion of the m issing
Information OR the attachment of a withholding s pe ci al condition al the time of award
if time does not permit for a change reques t process.
,, .l!i<pllcant Disclosure of Pending Applications
l}pplicants a re to disclose whe ther th ey have pending apphcal1 on fo r fec fer a ll y fund ed
a,s,sta ncc that in cl ude request s for funding 10 su pport th e sa me ~ro jecl be ino pror osed
under l h<s solic,1 at1 on and wl1 I co ve r tt,e 1d en 1Ica l cost ,t erns ou1 1ined in th e budg et narr ative
and worksheet in the applr catron unde r thi s sohc 1I a1,on I he d1 cl osu re should in clu de bo th
direct applications fo r federal fund ing (e g ., applicati ons lo federal agencies) and indi re ct
a · , 1ca li ons for such fu nding (e .g ., app l1c211ons to State age ncies that will be subawarding
r .,,al funds ).
OJP seeks th is int o rmat,on to help avoid any Inap ?ropna1 e d upl•ca t,::,n ot tund 1ng
Leve rag ing multip le tu nding sources In a compl eme nt ary mann er l o rmp l~me nt
comprehensive programs or p roIec ts i~ enco uraged and Is not seen as ,n app rop nal e
duplr co tion.
Appl ic on t a tho ! have pond ing appli catio ns as de sc ribe d above are to orov,d the allowing
informot,o n about pending o ppllco l ions su!Jmitt od wit hi n the las ! 12 m on ths·
• the fede ral or slate fu nding age ncy
• !he solicitat ion na me/project na me
• ti1 e point of cunldcl 111 fon 11al io n al Iii~ •µp lica ule fundi ng age ncy
BJA -W l 3-3599
OMU l\o lll l -C,Jl&
Aslr11o~n1 E.Jr:p 1,,., 01'2612 0 \J
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Fodera I o r St.1 te Solic ltat lo n Name/Ph ono lE-mall for Poin t of Conta ct at Fund ing
Funding N;uro1 /Proj ocl N"me Aoa ncy
Ao ency ,--"", :--, I", r,,. r'-9 , I' r=
DOJ /Co~s COPS Hinng p;~o•1 p ~~'lPff 7io~~Q.0,1>Jr,o : 1a"f:.doo@usooi gov
HH S/ Substance Drug Free Co mmlTl)ltl eS John-Doe . 202/00 0-0?00"1ohn.aoe@hhs gov
Ab us e & Montal Montori ng Program/
Heallh Se rvices Nor1h Cou n1y You th
Admir.istratlon Mcn tmino Program
Applicants sho uld in clud e th e tab le as a s~oar-a te att achm en t, wi th th e fil e name "Disclos w e
of Pendi ng A pp lica tion s," to th eir app licati on . l\pplleants th at do no t have pending
eµplicatio11s as descriti ed above are t::i includ e a statement to this effect in the scpai ate
attac hm ent page . (e .g . '"!Applican t Name; does no t h ave pend ing ap plicati ons submitted
within th e las t 12 month s for federa ll y fun ded assistan ce that in cl ude requests for funding to
support th e same projecl being proposed ur.der th is solicit ation a1d wi ll cover the id e ntica l
cost items outlin ed in the budg et 11 arra tive and worksh ee t in tho application under thi s
so li cita ti on.")
9. Other Sta ndard Forms
Add iti onal form s that ma y be requ irad in con necti on with an awa rd are ava il abl e on
OJP's fu ndin o page at ~.ni p u~rln i qovlf11 nr1J na.'form s htm For succe sful Rpp li cR nls ,
rece ipt o f fu nds ma y be con!t nge nt u pon sub mi ssion of all necessary farms Note In
parti cu lar the followin g forms :
a. Standard Ass urances·
App licants must re ad . certify, and submit this form in GMS prior to th e receipt of any
awa rd fund s.
b . Ct:rlif1cati o11s Reqa rd11•1 Lci,I,ying, DdMrt m,1:l , Suspt:11 sion nc O ll ie:, R.:,Q;J_11sil1 il il y
Ma tt ers , Rnd Dru g-Fr ee or kpl ace Reg,memia nts·
Applica nts mu st rea d, ce rtify an d submit in GM S p rio r to the rece ip t of ar,y award funds .
c. /\ccounting Sys tem and Fi nancial Cop::ibi\1ty Questio nrai re
Any applican t (other than an in divi dual) lhat is a n on-gove rnm ental enti ty and that has
not received any awa rd from OJP withi n the past 3 yea rs mu st download, co mp lete, and
s•;bmit lh is fo rm
"These O J P Stan da rd Ass ura ncos and Cert ifi catio ns are forms v,hi ch app lic ants accepl in
OMS. Th ey are not add it iona l fo rms to be uploaded at l11e ti me of applica tion submiss ion .
Rev ie w P rocess
OJP is co n1111itt ed Jo ~11,uri11 g ~ fair and open pro cess for awdrdi ng gra 11ts. BJ A reviews tht:
appllca uon to mak e sur e that lhe 1n lrrmatI on p•aso ntod Is reasJ nab le, understand able ,
measurabl e, and ach1Pvab le, as we ll as co ns istent with th e sol icitation . A p plications fo r formula
aw;uds wi ll be rev iewed to ensure stat11l ory req ui remen ts have been me t .
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A11p1uvnl E•prns 02.1;,w?O I :\
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BJA -20 13-3599
Abse nt expli cit sta tutory aut ho rizati on o r wri tt en delegation of author ity to th e con trary, all fin al •
g rn nt awa rd d oc1 s1ons will be made by the Ass istant Att orney Genera l wi ll make all final owa ro
docis1o ns.
Additionai Requirements
Appl ica nts ·:d lected for awa rds m ust ag ree to co m pl} with ad diti on al leg al req uirements ui:on
acceptan ce o r an award . OJ P e ncourages aµplican ls"' review the 1nfo1mation ~ ,,1_3inlny to
lhese ad d ilio nal req uirement s p rior to submitt 111g an app li ca lio n. A ddillo11a l informa ti o n fo • each
requ irem e nt cr1 n he fou nc.1 at www .o 1p.usdoj "JOV'f1mdi nn ir 1·.,!c!r rng ulremP.nls ht m.
• Civil Right s Compliance
• C ivil Rig hts Com plia nce Specific•~ S<Jte A dministering Aae ncies
• Fa ith-Ba sed and O tl 1er Co 1m nur. '· Organizati o ns
• Cnnfl dent 1a hty
Resea rch and th e Pro t ection of Human Subj ects
• Anti-Lobbying Act
• Financirtl and G overnm Ant A11di; Require ments
• Na ti o n al Envi ro nmen t al Policy Act (NEP A )
• DOJ Informat io n Technology Standa rds (i f applicable )
• Single Point o f Conlact Revi ew
N on -Sui:pla nt 1ng of State or Loca l Funds
• C rim inal Penalty for Fa lse Sta tem ents
• Comµlianc•; wilh O ffice or Ju st ice Programs Fin .. _ .:1al G,:,<1g
• ·u spe ns 1on or Terrn mct l1on of i:und mg
Nonprofi t Organizations
• For-µrofit Organizalions
• G nve rn mer.t Perf orma nci;, ;,m d Res ults Act ( PRA )
• Rig ht s in lnt .. ll ectu al Property
• Federa l Fun j 1ng Acco unt a bility an d T1a nsparency Act o:2006 (FFAT A)
a .. mNo ,12 1.03211
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BJA -7013-35.9
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, Awards in Exce ss of $5 ,000 ,000 -Fed er,il T axes Ce rtifi ca tio n Req uire m nt
• Policy and Guidance for Coni e11:m ce Approval , Plamiir 19 , a nd Reporting
, O JP Training Gu id i ng Princi ples for Grantees and S ubgrante es
How To Apply
Applica nts must submit applica ti ons through th e Grants M anage ment System (GMS ), wh i ch
provides cradle to grave support for t he appl ication , award , and management o f Jwarcf s a l O JP .
Applicants must register in GMS fo r each specific funding opportunity. Although the
registration and submission deadlin es are t he same, OJ P urges applicants to regis ter
imm edlately . espec;811y if this is thei r first time using th e system Comrlete ins:ructions on how
to reg ister and SL•omit an applicati on in GMS ca n be fou nd at www o ip.usd oi.gov/gmscbt/.
A pp lic ants th at ,,xperience tech nical diffi culties d uring t his process should e-mai l
GMS.HelpDesk@ u sd ol.g ov or ca ll 888-549-9901 (o~tio n 3), Mand, y -Friday from 6 .00 a .m . to
m idnight eastern time, except fede ral holidays . OJP recomme nd , : ,at applicants registe,
Immediately to prevent delays in submitting an applicatio n pack ar,e :iy th e deadline .
All applicants should complete the fo ,lowing steps:
1. Acqui r e a Data Universal Numberi ng System (DUNS) number. In 9 eneral , t he O ffi ce of
Management and Budget req uir e s that all applican ts (oth er tha~ inoiv1a ual s) for federa l
fund include a DUNS number in t heir applicat ion fo r a new award or a suppl ,ment l o an
existin g award . A DUNS number is a unique sine-digit se quence re:og nized as lhe
un iversal standard for identifyin g and differe nt,aling entities rece1·, i11g federal funds. The
ident ifi er Is used for track ing p urposes and l o va li da te address and point of co nt act
informati on for federal assis t ance applicants , re cipients, and subreci pients. The DUNS
number wi ll be used t roughout t he grant life cycle . Obtaining a DUNS numter is a free ,
one-time activity. Call Dun and B radstreet at 866-705-571 1 to obtai n a DUNS number o r
apply online at ,w,w.dnb.co m . A DUNS number is usuall y re ce ived within 1-2 business days .
2 . Acquire registrat i on with the System for Award Management (S. M ). SAM replaces the
Ce ntral Contractor Registration (CCR) database as th e r eposito ry for standard
infor mat ion a bout federal fi nancia l as sista nce appli ca nt s. reci pi e nts, a n d subrec 1pie nt s. O JP
req u ires th at all applica nts (oth er than i ndividuals) for fed era l fin ancia l assistan ce mai ntain
cu rrent regist1 ations in the SAM database . Applicants mus t update o r renew their SAM
registrati on annually to maintain an active status .
Applicants t hat we re previou sl y regi stere d i n tile CC R database must , at a mini m um :
• C re ate a SAM acco unl .
• Lu J ir to SAM and migrate perm issio ns to the SAM acco un t (al l the ent ity
regis rations and records sh ould a lre ady have been migrated ).
Inf ormati on about SAM reg istrat ion procedures can b e accessed at WWN .sa m .g ov.
3 . Acquire a GMS username and password. New users must create a GMS p rofile by
selecting the 'First ime User" link under the sign-i n box of the §MS. home page . For mor e
i nformation on how to regi sl er 1n GMS, go to ,vww.o iu usdoi gov/gmscbl/.
IJ W:1 1\o 112 1.032P
,\~rovo l Elr>res 02!28;20 13
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BJA-201 3-3590
4 . Verify the SAM registration in GMS , formerly CCR r egi stration . OJP requests that a ll
a pp lica nts ve rify their SA M registrat ion in GMS. Once logged into GMS, click th e "CCR
Claim"" l,nk on the left side of the default scree n. Click the submit butt on to verify the SAM
(forme ly CC R ) re gi stratl-,n.
S. Se arch for the funding opportunity on GMS . After loggi ng into GMS or co mpleti 0 " the
GMS profil e for usern ame a,,c' password, go to the "Fundi ng Opportu nities· link on tne left
sid e of the page . Se lect "Be . :.au of J ustice Ass ista nce' an d the "Edward Byrne Memorial
Justrce As sis tance Gra nt (JAG) Program-Local Solicit, t, o."
6 . Reg ister by se lecting the "A p p ly Online" butto n 15 " ated w ith t he so li citation title.
The sea rch res ults from st ep 5 will display the solici , t lie alo ng wi th the registratio n and
a ppl ica tion dea d li nes fo r this fu nd ing oppo rt unity. Sr • 'r Ie "A pµl y Online ' button in the
'"Act ion" colu mn to reg ister for this so lic1 tatio11 an d create an applica tio n In the syste m.
7 . Complete the Disclosure of L1>bh ying Ac t ivitie s, if a pplicable . Any appli can t th at
expe nd s any fund s for lo bbying o.:l,vr t1es must provid e the detailed 1n lorma t1o n requested on
the form , Disclosure of Lobbying Activitie s (S,-LLLI .
6 . Follow the d irection s In GMS to submit an application con si sten t with t his
s o licitation . Once submr!1e d , GMS w ill di splay a co nfirmation sc reen stnt ing the submission
was successful. Importa nt : In ~o me insta r,ces, appli ca nts mus! wait for GMS approval
before they ca n submit an appl ica tion. OJP u1ges applicants t o sub mit the ap pli ca ti on at
lea s t 72 hours prior to the d ue date of the application .
Note: GMS doe s not acce pt e•ecutable file types as appli cation attachment s . The se
d is allowe d fil e typ es include, but are not limited to . the fo llow,ng B)(te nsions • com ,"' ".bat ;·
".a xe• ".vb s," ".cfg." ".d a!." '".db," ".dbl ,'" ".dll ." ".i ni," ".log ," ".ora." ".sys ," and ".zip ·
Nole: Duplicate Applications
If a n applicant submit s mul tiple versio ns of an ap plication, BJA will review t he most recent
ve rsio n sub mitt ed .
Expe rie ncing Unfores een GMS T e chnical Is s u es
Applicants th at experience unfo resee n G MS tec hn ical issues beyond th eir co nt rol that prevent
th e m from submitting t heir appl ication by the deadline , mu st a-mail L'le BJA Programs Office
staff w ithi n 24 hou rs after the applicati on dead line and request apI oval to submit the ir
appli ca tio n . Th e e-mail mu st des crib e the technical d iffi culties and rnclude a ti mcline of th e
ap plica nt's su bmi ss ion efforts, the complete gran t application, the app lica nt's DUNS number,
a ntJ an y GMS Help Des k o r SAM tra c<m g numb e1( ). No t e : BJA doe s not automatically
approve requ ests . Alter th e pr og ram office rev iews t11 e su!Jm issi on, an d contact :t ie GMS
H e lp Des k to valid at e the re ported tech nical issues , OJP wi ll info1m lhe aµp licant whether \he
reques t to submi t a late appli calion has been approved or de nied If t he technica l ls~ues
re p o rt ed canno l be vali dated, the application vAII be rejected as un timely .
The foll owing cond it io m, ar e not va lid reasons to permit late subm issions : ( 1 ) fa ilure to registe r
in sufficient time, (2) fai lu re to fo llow G MS instructio ns on 'low lo register and apply as posted
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on its Web si;e , (3) fai lure to foll ow ea ch instructi on in th e O JP so licitation, and (4) tech ,1k:~1
issu es with the applicant 's com puter or information technology envi ronment , inc ludi ng firewa ll s .
Notificatio ns regarding known technical problems with GMS , if any, are posted at the top
of tl>e OJ F :m ding Web page at www.ojp.usdoi.gov/fun d l,1g/s olicitations.htm.
Provide feedback to OJP on Th i s Solicitatior.
-" ~~~ ., ".l J P in improving its applica tion and award pro ce sses , we en co urag e applicant s to
e ·" ,q fe edback on th is so ll c,talion , the application submiss ion process , an d/or th e app li ca ti on
re ,ew,µee, re·:iew process . Feed.•ack may be provided to
Q...J.P So li cil al.iQnf ~ed ba ck@usdo i .go v.
IMPORT ANT : Thi s emo il is for feedba ck and suggestions on ly . Rep' cs arc not sent from lh is
mailbox. If you have specific question s 011 any program or l "chnical aspe ct of the so lici tation ,
you must directly co ntact the appro priate nun ,be r or email listed on the front of this so licitat io n
document. Th ese co ntact s are provided lo he lp ensure lhal you can di rec ll;· reach an indivirlua l
who c,i n ,iddress your specifi c question s in a ti mely manner.
If you ar e inte res ted in bei ng a reviewer for oll,er OJP gran t applications, pleas e email your
resume J oipp ee rr eview@lmb ps .com . Th e OJP So li ci tation Feedb ack email account wil l not
forward your res ume. Note : Neither you nor anyone else from you r organization ca n be a pee r
reviewe r in ~ co mpe titi on in which you o r your organi za tion have submi tted an ,ipplication .
0MB No 1 i,1..03?-J.
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A pplication Ch ecklist
Edward Byrne Memorial Justice Assi stance Grant (JAG) Program
FY 20 13 L o c al Sol icitation
Th e application che ck list has r,~an :reated to assist in d eve lop ing an ap~lica tion .
Elig ibi lity Requ irement :
__ Jur is diction li st ed a s tr o log al nam e on th e applica l1 on corres ponds with the elig ible
j u risdiction listed o n 8 JA '~ JAG web page
__ Federal amoun t reque·:tod Is wi t hi n the allowable limit of the F Y 201 ~ JO.G
Alloc at1ons List as li st ed on BJA's JAG w eb page
Wh~t a n Applicat ion Shou ld Incl ude :
__ Application for Fede ra l Assistance (S F-4 24 ) (see page 14 )
__ Abstract (see pa ge 15)
__ Program Narrat iv e (see pag e 14 )
__ Bud gel and Budget N arra tive (see page 15)
__ Review Nam,live (seP. pay~ 15)
__ Applicant Disc losu re of Pending App lica 11ons (see pag e 16)
__ Othe r Standard Fo rms, if appli cable (s ee pag e 17)
__ DUNS Nu m ber (see page 19 )
. ··-SAM Reg 1strat 1on (see page 19 )
__ Discl osure of Lobbyi ng Activities, i applicab le (S F-L LL) (se e page 20 )
OME rlo 112 1-0 3211
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• COl.:N CIL COMMUN ICAT ION
Dale Age nda 11 cm
A ugust 5, 20 13 9 a ii
INITIATED BY : STAFF SOURCE :
o m muni tv D evelo p 1n en1 D part me n t
COUNCIL GOAL '\N D PRFVIOUS COl l 'llnL AITION
Suhj erl:
l n tereovern1nPnt.1 I Agr PP m Pn ri.
be tween th e C ity and Ar~p,,h oe
Coun t
Counc il passed O ,cl in.rnce o. 25, 5u r il!!) f 20 I J relatin13 trJ the r i"lr l i,-ip,11i on in lht-' IJ rh,in lrn rnty
Fnt Ilem cn l Pr o~r.1111 for C BG and H O rv,E iu ncl s l o~ fi sc.1I ~1e~rs 20 13 throuuh 20 15 ; ,rnd Jl so p ,1~~1 •d
R..:~o luti o n .',o. 8 ~. Sc, ie s ui 10 I : s uppo~!in:; the su b.-11i s: .. v n o f ,1p plic a 1io11s fu r 20 13 D BG fu nding
RE CO MM[NOW ACl ION
App ruv ~ ,1 81 11101 t1 11 01LJ111~111Lc <.1utl,u 1i1.111g lf 1~ 1.:~ec ulio 11 o l h, o l 11l l!rgoverrmcn 1,1 I Suhgra ntee
Ag , t:m en1s 1or th e 20 13 Ar.1 µJ h tH:' u ur11 y C(111111 11mi 1y De\ clup1 11 t:r11 Bl o d . C i.i n t Pror,rr1111 betwe-e n 1h e
• A rJ pJh oe Board ut Coun1 y o rnm iss ioners and 1h e Ci ty o f Englewood.
BACKGROU .'IIIJ , ANA LY ~IS, ANO ALT EHNATIVtS IUtNTIFIED
·-h e Fede ral Community De,elopm 111 Bl ock Grant (CD SG ) ProP,rJm p rovi,•es grants to u111 1s o f loca l
g vcrn m e nt an d urba n counties to meet 1lVJs mg and comnw111ly d r velop,n ent needs . The o bJec th·e ot 1h c
Pr rog ram is ac hieve d through proj~cts de, elo ped b1 the lo c~I govern lllent that are des ig ned I give priority
to those acti\,it1 cs :il i'l t benefi t IO \\· a ·1d m uck ra1e-i nco1 11 e farn ili es . hmds a re allocat ed by sta1I I1 ory 1ormul a
to e ach en titl em e nt area. A1c1 pd hoe County is an appro\'ed entit le me nt area . Th gra n t f\lnd s J re
rli,tnhu led by A r ,1pahoe Coun ty 10 eJc h pa rt 1c ip,wng c itv w it hin 1h e o u ntv .
$100,000
S 2i,jQQ
io r th e Ene rg,1 Efficient En gl e\,ood (FJ) p roJ 11 0 p r vid~ m .1·chmg grJnh to twelv e I m · ILi
mod c r,11c incom e ho m L•ow,•crc; (nr 0nt>r gy eh1 c 1e ncy int t?rior .1nrl exl e11 o r h o m e
In 1provem -e ri1s; a nd,
i1J r th e H u u:,111~ R d 1d lJi h lJ t11,.,11 p1 ujcL1 tu p 1ovicl t' Im\ llllt're:,l io~n s ar ,d /o r gra nt s lo thr..:-c
UlCOP~t! idi~ibl e ho m eo w ne rs to r hea lt h ,md :,<ltt:l y 1t:l dte d li u rne 11 11µ1 o vemefll:
An add itional $22 ,500 0 1 tll': C ,ty's ,1lloc.:1ti on 01 CL>~<j 1unds was ap p roved oy A"apahoe Couaty to
support th e H 0 use 0 1 Hope Staffi ng µr jc ct It ,~as reques ted th at Arapa h oe unty co ntra I direc tl y w11 h
• Fami ly rre e for the admi:i ,st rati on o l th e pr oiect.
flNANC IAL IMP ACT
The xisung em ployt!e::i i11 C :.,·• ,, uni ty D evelopmen t are ava il able 10 ild rrnni s: r the pr ojc:c ts and th ir
sa la ries t1n d be nefi l'!t ~.i •.:' µuit u, ti ·•· Ci ty's contri b u1lon. The Ci ty w1 1' util 11.e a porti o n oi the CD BG furvim g
f,01 11 U th p ,u jt:Ll!ii ('.!::i t. f 4,00t}l w p drtidlly o (f::id 1l 1t: 1..u:,b o f 1hose ::ia la11 cs and benefi t:,.
LI Sl OF ATTA CH M ENT S
P, u pu:,c d Bill iur c.111 G rd i11 u11Lt'
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ORDINA N E 0 .
SERrES OF 20 13
BY AUT HORI TY
COUNC IL BLLL NO. 36
INTRODUC ED BY COUN CLL
MEMBE R ____ _
A BrLL FO R
AN ORD !NA "C E APP ROv u,1 G AND AlJTHORIZING T HE EXE CUT ION OF TWO
INTE RGOV ERN ~E NT AL SUB GRANTE E AGRE EMENTS FOR 20 13 CO lvL\,1 Ui\lT Y
DEVEL OPME NT BLOC K GRAN T (CDB G) BETWEE N THE ARAPAHOE BOARD OF
CO UNT Y CO MMI SSI ONE RS A\JD THE CIT Y OF EN , 1.EWO OD, CO LO RAD O.
WH EREAS. th e Cit y Cou ncil of the C ityo fEn~lc woo d approved the axecuuon ofan
lmt!rp.ovcnunc nwl Agrcc 1!1cnt betw een 1hc C11 y of Eng lewood an d Arapa hoe C0 u111y by pr.ssagc
of Ord in ance Ko . :!5. Se ri es of 20 12, covc ri n);! 1hc C it y's pa rt ic-ipn ti 10 in the Ara pnhoc: Co u111 y
DBG En titlement Prog ra m fo r fu nding yea rs 20 13 thro ugh 20 15; and
WHER EAS, the Er,µlcwood Ctty Cout ,,il passe d Rcso lutio u 2. Ser.c s of 20 12. supp on ing
Housin g and Co mmun ity Developm ent th:11 amhori 7•:d submilli ng an applicat io n fo r 20 13 C DBG
fundi ng: anci
WHE REAS . the Energ y Effi cie nt Englewood Project has been catego ri zed as a housing
rehab ilit at ion activity: and
\VHEREA S. tht: Ho usi11g Rehabil itation Projec t l1as bee n ca 1ego ri zed as a hous ing
rc hab ili 1:1 1i on activ it y.
NO W, THEREFORE. BE IT ORD".ll\'ED BY TH E CITY COL/1'C IL OF THE CIT Y OF
F.N GI.F.WOO O, CO LORADO. lH,'.T:
~,~c,inn I The S11hgr:m1ec Agre ement fo r Arn;rn hoc Co u111 y Co nm·u nity Deve lopment B loc k
Grant F111 's -S11 ht,'Ta 11 tee: Ci ty of Fn glcwood, Proj ect Na me: Energy Efftc ic111 En glewoo d (E3 )
Projt:c t Num ber · EN I-I S J \ J '\, .it tac heci here10 a" F.x hih11 A,'" he rehy acceplcd a.n d ap prove d by
th e Engle"1ood Ctty Co unc il.
Sc:c tion 2. 'n 1c Subgra nlce Agrce mc,1 1 fo r Arap ahoe Co i111 1y C0 mm un i1y Develnpmcn l Rl0ck
Grn m Fu nds -Subgra nle t:: City of Engle\Vood. Projl'ct Na me· I-l ous in g Rt•hah ili rn :ion Pmj cc1
!\umb er: ENHS 13 I 3. att ached here to as Exh ibit B, is he reby accep ted and ap proved by th e
Englewood City C(,Jncil.
Sect ion 3_Com muru ty Develo pm ent Block Grant (CDBG) funds arc Fede ra l Housin g au d
Urban Dcvc\o pm ;;nt fu nd s whi ch are 3dm:ni stered throug h .:\ra pahoe Co unty, Co lorado .
~-T he ~'1ayor is hereby t.1u th uii ,c.:J lu si g.11 ~a id Agn::c11 1~ms f,11 o.11J 011 \Jdia lf vf tht:
C i1y of Englewood, Colorado.
~cct in n ~. T he Cu-y ti.•1rmn gc r -.hnl l he :rnIhori::,,cd to furthe r ex1cnrt thr. snh gr:rnt r.c agreeme nts
for l'roJCC I Number EN !·IS 13 15 and ProJer 1 Nu mber EN HS 111 ~ a11,1chcd hereto
f r the Arapah oe County Conununny DC\'Clopm cn1 Uloc k lirn nt l'rogram ns needed .
Int roduced, rend in fu ll. and pa ssed 011 firs 1 rend ing o n th e 51t1 dny of Au gu sl, 20 1 3.
flubl i ·hcd b y T it le as a Bill fo r an Ordinu ncc in the Ci1 y ·s officinl news paper cm 1hc 91.b d:iy ol
Allb'USI, 20 IJ
Pub li:,hcJ n., a 81II for nu O1din<1ncc 0 11 th e Ci1 y's o fficia l \\cl>s 1t c bcg 11 mi ng on the 7th da ) o f
A ug us1, 20 1) fur 1h irty (JO ) da ys.
Loucri shia A. Elli s, C ir; C le rk
I. Lou cris hi n /\. Elli s, Ci 1y 'Jerk of th e Ci ty of Engl ewoo d, Co lorn do, hereby certify tha 11hc
nbo,·c nnd fo regoi ng is a trn c co py of n 81 11 fo r nn Ord inn ncc. in1roduc cd, read in ful l. and p:1 ss cd nn
fir st reading o n 1hc 51h da y of August , 20 13 .
Loucris hin A. Elli s
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SUB GHA NH .E Al;IU:1:-1\'ll ~NT FOH
ARAPAHO E COUNTY
C UM MU '!TY Ul £V E LUP 1ENT BLOC K G R AN T F IJ NnS
lITT ,R NT H £: C it of £nglcwo ocl
l'llO l LCT N1\M E: •:ncr1:~• Effi ci ent Eni:lcwuod (E3 )
PROJEC T NUMl.l t::R: ENHS 13 15
·n ,is Ag rcc 111 en11 s made b) and be 1wce n the Board of Co un ty 'omm1 s,1 oncrs 0 1 t he· C unty
of An,pah oc. State of C<>lorado, fm the Comm uni y Dc vcl<>pmc n1 I lo:k rr;,n l'ro_ram in
th e Co mm uni ty Reso urc es Dcpanrn cnt (hcrc1na te , referred lo ns th e Olu1 ty) nd the C ity
of l111 glcwo o1l (1 1c1cn1u.lkr rcfc11 cu 1u us Lhc ,ubGran1c c) fo, thr con duct ri f a Co1111mmit y
!Jcvc lop mcm l:l lock Gram (C:Dl3 G) Pro1 ec1.
L PUl<l'OSE
Th e pnmary ohJc c1 ivc of Tit le I of 1hc Hous.11 c and Co ni,n1111 ,1,v n ,•vclrip m"nl /\rt of I \17~.
as amende d, :me of th e 011u11wrny Developme nt J)lod Grn111 (C DU G) i'<ogrum unde r thi s
Titl e ii th e ucvck,p1 ns11t uf via bk urban co;nm unit ics . by providing decen t ho us in g. u
s u11ablc l:vm g cnv 1ro11mcn1 and cxpa ndin it ec onomi c oppo rtum t1cs. prn 1c1p;i li y for low and
modcralc in com e pcr'-c:'"s
Th~ proj ec 1 by the SubGrantcc kno wn as E ncr g,r El'li cicnt 1::n glew uo d (K1) (Prqjcct) will
be ca rried ou 1 in acco rda nce with the Scope of crvi cc ~. attA rh ·cl 1,1 1 an d mr rpo ra ied !,e rt·in
as Ex hihi: A
l he SuhUran tce may pro ceed to in cur costs for th e P1oj cc1 li j)U II receipt f an offi cial
1·Nrmct· 1n Prnrrer'" tram the ou11t y.
II. W O RK TO B E 'O M l'L K I Ell LI \' T H I:: SU UC KAi'iTEE
·nu.: g ranl fund ~ :ire l o n~ used on ly to provi dt..· SC rv lCl:S lO J\rn pah C COll lllY 1'!;'-!dc:.·nt ~,
c,<d uuing rcsidcm , of th e CIT)' of J\urorn , I er Count y CDl)li gwoc hn c,.
It 1s cxprc~~ly ag re ed and u11d crs to c,ci that th e total amount tu he pmd hy the C.1,11 n1y
wid er th is co ntrn ct shall no! ex c eed S1 00,000 , Druwdow11 5 for the pay men t n('
el igibl e expense s shall be 111 ad c agamst tlt c li11e iwm budge, s pec:fi cd in th e Project
Budget and m acco rdan ce w,u, pert omrnn cc <'riteria cstahh shcd m Exhi 11 !\ Sc ope
of Servic,·, l11t· pa<1 11 ·s cxprt·ss ly n·c·og111 1c :,hat th e ubG rnmcc is to be pllicl with
CD BG fw ,d, rec eived fr om th e fcd crnl gove rnm ent , and th at the ubli gu 1i un of Ute
Count y to makt-pa ymcm 10 ubGran 1 c i1 cont in ge nt upo n receip l or such litnds , In
th e event ti tat sai d funds , or an y pan thereo f, arc , nr heco mc. unav ailab le, Loen the
5=o un 1y may immed iately tcnnin atc r, amend thi s Ob'fCemc nt To the extent C.R,S.
§ 29-1-110 is appli cnb lc , any fi nai1 ci .i l obli~,uion of th e Coumy ro lhc 'ublirantcc
bc)•ond thr c urrent fi sc ul ye ar is also on1 i111scn• up on adequate t'u nd s brin e
11pprup ri a1cd. buJgt;l~d t11 1d olbt:rwi sc uvuilub lc.
Upon C:<p1r:11i n uf thi s Ag re eme nt , r.!.i idcnti fu.:d by 1hc Af!tcc rn cn t Duh.: rn1U
Projec t Deadline (De adl ine) in E,:hibi 1 /\, th e Su LG r,1J1lt e shall trn ns fer 111 1h r
Co 111 rt a ll )' C DBG fund s on hand 111 the ti1111· nf expira tr on an d any ac count s
recci vuhlr 1111rih111t1bl e 10 ,he rr sr c,f CIJ ll ; lun ds. These tran s ferred frrnd s s\111 II
rcvc I1 to the Cou 111 y nnd be ulili 2,cd fo , oth er purp o cs.
13 . Timclinc
All i'roJcC t ll Cl 1v i1ic:s shnll be co mpl ctcd urrd clrnw reque sts ,u!J11nttc d hy Ilic
Dcud li11 c unle ss lh c S11h \U an 1ce rr t•li fic , th ,· uu rrt y in wr11 111e thi ny (10 ) da ys priur
tu 1l1t· D eadl in e Lh a1 1hr fun d~ c:rnn nt bl' dis b1 1rsc d. An extension rna y be gra nted, in
wrrtm e , 11 1 whi ch all dr..iw r-cquc.:st~ be su bmitted und Proj c~t ac11vi 1i rs sim ll be
u ,mpl ctcJ by thirty (30) dny s fo ll owi ng the Dcad li11e . Irr the cve rr l t~al th e
cor n plctio n dca dh 11 c fo il s un a w,·e •eml or huhciay, thr Deadline will he co ns,d erc d
th e wo rk day pr ior '" 1hc sr ht·d t1!ed compl ct,on date . II th e project ,cq ui re,:
;•d rli1io 11al ume pasl th e exte nded Dead lin e, 1hc ,\grccmc11 1 mus , be :uodilicd hv
mullrnl :igrccmcnt o f the Cou nty and t.he SubG 1 mllc:c:.
C. Pt!rform aru·t• \r1tni:i
In occorci n11cc wi th the li.111d111g rrpp h otion su blll illcu hy th e Sub(irunl ce ln r th e
Pr ject. th e 1.,ritc1 1u liMcU ln.:luw itn.: to h.: met duri11 g tht· l"X t·cu ti un of lh t: l'roJC Cl as
ide ntifkci ,n F.xhih 11 /\ Sr · pc of Serv ices
I Qunnti linbl c oa ls
2. Cu11t1111111it y Impa ct
3 \'1onthly l'crforrna ncc Sl:lndo rds
I . i'rOJCCI cc ports w;II be d,ic w11 hi n twcr11 y (2 0) dn ys followi ng th e end uf
enc h re p rrin g peri od as s pecifi ed irr fah ,bi t A Sco pe uf Servi ce, until
th e l'rujcct is co mpl eted
2 Th e omrh,I annu al aud11 and/or hnone,11I Stat em ents for th e Su bG,nnl cc
in whi ch both rev,;nucs und c~pcndilurc s fo , the CIJ \3 O Pwjec t;
dc sc ribcd herem rue det ai lcu arc du e annu ally The las t cornplet ccl
o fficial annu a l audit repor1 and /o, Frrmn cwl S1atc111 111s sh ,111 be du e on
May 31 , nm! lur tour (4) yea rs thcrcu flcr on Moy 3 1
3. Non -prn lil c rgdn i;~n,011 s 1ha1 expend $500,000 01 11 1urc urr11 uJ l!y in
fcdcru l fund s sliu ll co mply w11h th e Si nele A11rli1 1\ct of \<J 84 , u!I
arn cnd cd , a~ im plerncntcd in UMIJ C irc ula r 1\-133, and oth er
appli cab le lcd ern l rcg ulu 1w ns.
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111. RE. PONSIRILITl~:s OF THE S IJH C:IU 'ITE:F
,\, Fl'l lcra l Cumplian cc
Th r S 11hGr:1111 ,·c . hall co mpl y wi th all applicabl e federa l law s. reg ulati ons und
rcquin;mcnts 1 mid ull p,o -..i 10 11~ uf th e grant agn:e:ne nt~ rccc1v cd fr o m th e U.S .
Dcpartm c,11 or I lou,rn g and Urban IJevc loprnerrt (HUD ) 111 Lh c Cou111y , ·11,esc
includ e bu t arc not lim i1 etl lo rnr·11p lrnm·t· w1 1h lh <· prov1<.;it,r1-: of the 11 usin g anti
Co mn1uni 1y Dcv cl op rn cnl Acl of 1974 1111 d all mi es, rc gulatiu 11 ~, gu1Ud im::s an d
circ ul,11; pro mulgated by the vnr iou, federa l dc panrn cnt s, nrenc rc,, adrnr11 1wa11 011 ,
ana com mrss ron~ rclnti ng to 1c DBG l'rog r:rrn . /1 lr sLr ng ofmrn c nf rl1L· "P rlirn~l c
law~ i.11",. Jlnti on s .trc as foll ows
I . 24 L I-I< l'an 57 IJ :
2 24 f'I( l'art s H,I an r X~ as ,l f'pl icabk p,•r 24 f'FI( 57 (1 SO~:
1. Trtle V I of the Cr,il l<.rgh ts 1\ct or I l/64:
4 . T nle V IJI of th e C'i\1 1 Rr ghL~Act o f 19bk ;
5 Scc1;o ns 104(0) and 109 .,r the ll ousi ng .tnd Corn111 uni ty 11 C'\'t'lnp111cnt
/let c•f I 074 ;
G Fn ir li uu sirr g 1cg ul11tr uns es ta blished in the Farr Ho us in g /let , l'u hl,c l..nw
\JU -2S4, <111 c Loxc cutr ve Order 11 063 ,
7 ,ec 11nn ,04 of 1',,· Reha bilita tion Act of I "73 ;
8. As best os guid cl111 cs cst abh shcd III P No,i c 90-'4 ,
9 Th e Energ y Policy <1 11d Consc rvalr on /\c t (Pu blr< I .nw 94-163 I and 24
CFR !'art 39:
. No rr dr,;rnmm ,,ti n in emp loyme nt. csu1bh shcd by Ex cc u11vc Order
11246;
11. Eq ual c1:i pl ov mc 111 ppo rt urtit y and min ori ty hu,ini:ss rntcrpri«·
1L'g ula 11ons es tablis hed in ]4 CFR pru·t 57 0.9M:
I~ Sectio n J of th e ll uu,i111t,a 11d LJ rlw1 Dc1cl 11 prn cnr 1\c t of' 1968 :
·1 he rmq1o se ol ,cc t,on } ,s 10 ensure th at cmplo) 111cm a nd other
cco 11 nm11 nppnr1111111u ·s gl'rH:rn tcd by ct11 ain HUD finnn cwl :i ss 1stm11.:c
!i lrnll . to 1hc grc itt csl c.~1c11 I fcct !->ib le. ,11 1J 1..:t I11~I ~tc111 with ex isting
Fcd r.rnl. Slate and local law s und rcgulatro rr s, be drr cc t('(! Lo low-and
ve ry low 111 comc person~, pnr1 1C'11\;ul y lh t'Sf' wno are rt:"c ipi cnt s of
govemm clll us ~1nt unc c fo 1 hou sing . ii 11cl 10 bu smcss co nce1 ·:s wlii d 1
provide eco nomic nppo nu nit1<·; Lo low-and very lo w-t nco me pe rso ns
. Fcd c:ol proc ur em ent rule ~ when pu rcl u1,in g '-C-rv1 c1·,, '-t1pp iie s,
111 nt cr inl s. ,r equ1pm c 11 1. The ttpp licab le f'cdc ru l rcg ul n1i o11s a rc
cu ,11,1i11 cJ i11 . 24 CFR Part 85 or tluuu gh 24 CfR Pa rt 4, ns
upp l rcab lc;
14 Lead nased Pain t regu lati o,. es tab lished rn 2•1 CfR Parts 15 und
570.608 ;
I:,, Aud it rcqurrcme nLs establt shcd 111 OMR Circular /1 -1 r. and
16 . OSI princi pl e, csta blt<hcd 111 0 M B C:rcul nr5 -87 and A-122 as
applica ble pe r 24 C FR 570.502.
17 . Con fl ict o f In teres t.
u) Ap[l fir·ahiliry
(I) In the procurc 111cm o f sup pli es. cqu ip111 c111, cunstructinn ,
an d crvices l,y th e Cou nty and O) th e SubGra ntee, t!,e
cu nn i t o f 111 1<·rc•s1 provisi ons ,n 24 ,;FR 85.36 und 2• FR
84 42, rcs pcct1vc ly ~It al! appi).
(2.) In all cas es no t gov e11 1cu l>,1 24 Cl'I X5 1r, nn c1 4 4 , the
pruvis 1011s o' 24 C FR 570 t i I (2 1 sh~II n;,p ly. Such ca ·cs
ncludc the acq uis it io n and di sposition of re:.:11 p1up:.!r l_v anti
t~c pr<1vis ion of as s,stan,, by the C:0 11 n1 y or by 11s
SubG rdnicc!; 10 inrl 1vid 11 :1 ls, bus in ,;:s!,C S, nod other pri vate
e11 t1t ie!> unm:r ch;1b le uc ti ··1tic~ that m,tnoii,c :iU t:.h
uss1s 1un cc (c g., rcha;Jii i1Jtiu11 , pa:,,.c rva 1i on, :1 ml oth er
i111 p10 \l.·111c r11.!, uf priv:11c prn pert1cs or hu;1i111 cs pu rsuant to
74 FR 57 0.202 . o r gra nts lo ans, and ot her ass istance tu
bu sme~ri cs, i11 divichm ls. and 01he1 p;ivatc c111 i 1ic~ put o.;11 rrn t
to 24 C FR 5 70 .20 ' 57 0 .204 , 570 4,, c,r 570 .7 UJ /1)).
h) tnnfh(·ts p rh n11..1..;,,,d The gc nern l rule is thJ t
pe rso n!; desc ribe d in paragra ph ( ·, ur this sec tion wh n
cx:rcis e or h1.1vc exe rci sed any fu nc1ions or resp nsibli 1t 1cs
w it h r ''-PN't 10 CCJ BG ac ti v1t1cs as~i::acd unde r th i.~ part , or
w ho are in u r ·snion to part ici pate i11 a Ucci si on-m ;ik i ng
process 0 1 giJ i 11 i11 sidt• in fo nn at inn w1 1h regard to suc h
act iviti ei;, 111 ay not o bta in d fi nanc ial interes t u, bc nc fi:
fr m a CDl3 G -n,sistcd or 'ivi ty, e1 lhc1 ru, themsel ves or
th ose wit h wh 111 thr) have hu sincs s Cl !' irn medintc fa mi ly
ti e.s. durmg the ir 1cnun.• o r for one year thcr cafl cr.
r·) 1-'er.mns covered The confl ic t of h tcrcsi 11r1.,visitJ u~ of
parug ra ph (b) or thi s ,ec1iu11 upp l y to 111y pc r,rn1 who ,s an
em ployee, r1 ern1 ,~ons ult an t otricer , or c lcctl'cl official or
a p po11 1ted o !lie ,al o r 1h e 'o mty, o, a11 1 designated pu blic
ugc ncics, ur of thl' S ul,G ,antce thil l .ire ,cc ci v1 11 g fl1nds
umk r tins pan
d) Ex cep 11 011s Upon the writ ten request of the Cu unt,1. HUD
may grant a11 l..'.Xcc pt1u11 lo tht pro vis ion-.: 1l f parn grn ph (b) of
th is sc ctmn nn n ras<.·-by.casc bas is whe n it h~ 5ut i:,ln i.;1orily
met the thresho ld req ui rements of (d)( I ) uf this sec tion,
takin g 11110 acco un t the c,11 1111 !J11 vc cni ·c ts n r para.,>rap h (d)(2)
u l th is scctr on
(I) /hra shuid rc q 11 ircmc111s. JIU !) v ·ill co nsider an
exc ept ion ,111 ly ,,fter th e Cuunty ha., pmv irlcd the fo ll o win g
tl ocurn c11tn1 ion·
i. 1\ di scl os ure or the ,iatm c of th e cu nni ct,
acc u11 11M11 ic d b_\ 111 1 as~ura 11 ce that thc rt· has bee n
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publ ic di s I s ure of 1he confl icl and a dcsc , ipl i n
of ~o w the pu bli c di sclosure was mad e ; and
i1. An opini on of th e oumy·s ,1mr.1cy 1hat the
int eres t for which the cxcmp ti o:1 is so ugh t would
110 1 viulrttc Stall"! r loc al law .
( 2) l-ac1or.1· 10 be co nsidered for excep11011.1· In
detcr miuin g wheth er 10 grant ;1 req ue sted exce pti on aft er the
Coun ty t1 lL'i sa tis fo cto:il y 111 ct th e rcqu lrcmcn:s o f paht grap li
(cl )( I ) of lh is sccuon , I-I UD sha ll co nclud e Ihm such an
exce pti on wi ll se rve lo funhcr ,he purpo ses ol th e Acl an<l the
eITcc tivc and rffi::icm adrnin is trmion o f the Cot1 nty's
p1 vg1,u11 u, pru_i ct.t, tuki 11 g int o acto um the follow in g fa ctor s.
as app licable:
i \A'he t er 1h e exce pti on wou ld prc,v1d c a
signi£i ca1 1 c st be nefi t or nn c.:ssc nt ial dcg nx: uf'
cxpe r.ise 10 the program or proj ect that w uld
oth erw ise no t be nvailablc :
ii Wh ether an OpJ Ol\u nity w~s pro vided fo r open
i.:u rnpctiti vc biddin g or ncgot iaii n;
iii . Whe the r the pe rso n a!Tectt-d is a me mber fa
group or cl ass of low-or modcra tt:-in c mt!
pe rsons intended 10 be the bc11 cfi c1a1 ics "r the
ass isted acti vit y, and the cxccp1i on wi ll ;,e mu l
suc h per son to rece ive gen erally th e sa me
intere sts or be nefits :1s arc bei ng mad e uvai la .IL:
ur pro vided to 1h c gro up or class ;
iv. Wh ether the affected perso n has wi tl1 drawn fr om
hi s or her fun ct ions or responsibilitie s. or th e
decision 111 ulJ 11 g pru1.a.:s:::. wit h rr.:~pt:!.:l tu Lh t:
specific ass isted ac1iv 1ty in ques tion ;
v \Vtw th er the inte rc!,1 or henc:it was prese nt bdO re
lh c affec ted pccsu n was in" pos iti on as dc sc ,ibcd
m par ag rnp h (b) of 1his sec tio n.
vi Whether undue ha rds hip wi ll rc,ul 1 e ither 1n th e
CoL .ll Y or l:~e pt =-:to n utfcc tcd whe n w...:ighl'd
ag ain st the pu bli c int erest mved ty avoi di ng the
prohibited co nfli ct: and
vii Any othe r "c leva m cons id c1at1 011 s.
18. The Sub l dl llCc c,nu1u1 c 11gugc in a fc dc 1J lly fun ded co111 ra ct wi1h a ny
cnllt y rcg1s1c rcd in the Lists of Pnrti cs Excluded From Federa l
Pro c11rt:>1n cn 1 or N unpro curl'rn cnt Progrrm,;;,
: 9. Labor S1and•rd s (Ua ds-!Jacon)
Ex cep 1 fo r lhc rctm ili tnti on or res1dc nti.:1 I pro pcny ha ,
on1a ins le ss ihan ei ght (8) units . lhc 'ub Gran 1cc, and ,·
co11 1rnc to1 and ull subco nt ract ors shall co mply wi th 1he Da v1s-
Baco 11 Ac t. 40 U ... 27(.a to 276a -7, and nppi;,•nbk
regulat ions o f the Dc panmtnt of La bor unde r 29 C.F.R. Par;:,
n;qui ring lh c pay 111 t:1ll of wages at ra 1es uf nut I ·~s than thL·s.:
prcvatl1 11 g on similar co nstruction in th e h1ca lit y as dcterrnin cJ
hy !h e Secretary o f l.ahnr, w hen !ht: proj <'ct costs to ·al $2,0CO
or m ore and 1he work 1s fi na nced in whol e or ita part ,vr.h
as is tance provided und er this Agreeme nt. T he app lical:I!!
Da vis-Bacon wage rat t sc hedul e mu st be includ ed in all tid
and contrac t doc ument s, as well as 1hc· ··rcdl..!rnl Labor
Stan da rds Prov is ions'', Form HUD-40 10 .
20 Lc:i d llasc d Point Rcg11l :11inn s
If the 1-'roJC'Ct in volves acqrnst uon. con strucu on, dem oli t1on 1
reha bi lit a11 on. or any other :ic:1v 11 y ,e lated to res identi al
ho using, and the bu ilding \\'JZ built pri or ,,_. 19 78, Lead Based
l'a.i:11 Laws and Regulatio ns ap ply , as estab lis hed in 24 FR
Parts 35 and 24 r R 57 0.60 8. Plll1he,. ail a p plicJbk fc der.-.1
um.l stale.: luw s n.:ldt 1 1g lo lt:mJ-ba :,,cU pu in1 muM bi: rulluw t.<l .
in clud in g s uch regul auons promu lga ted by the U.S
f'11 viron mcn ;1 1 Prrn crtinn .i\gcnry mu{ !he S1r1 r ncp,mm rm
o f l'ubl ic Healt h and En ,ironmc nt , mcl udi n g reg ul au ns for
non-ho usinr, bu ildin gs . If the Sub G-ani ee docs not fo ll ow
:i.n d doc um e:11 lead based pai nt 13ws nn d reguJ n, · 1n
co rnp linnet , the Sub 'rantcc will no t be eligibl e fo r
reim bursement .
21. En\'ironmcn t:il Revi ew
vtw1tJ1stand111 g an y ;J:"O \'I 10:1 of tlus Agrce mcn t1 th e part ies
hereto ag ree and ac kn owled ge th at thi 5 /\grecm cn t doe5 11c ,
c nsti ~utc a co mm 1t:ncnt QI fun ds or sit e appr \'al. and th at
such c mmi tm en t of funds or app rov al ma occur onl y upo n
~ati :,,im..:tury 1.u111p letiu11 of en , 1rummm lal rt, icw anti . ir
req uire d . receipt by Arn pa h,;e Co unty of a release of fe nds
from th e U.S D pan men t o ' Hous in g an d Urban
Development un der 2~ r-R Pa n 58. The part ies fu nh er
ag ree tha t th e prov ision of any fm,d s to the proJC Ct is
co ndi!ion,·U on Arnpn huc Co u ty's dct cnn ir1 n1i n 10 pro cf.:cd
with, mod ify , or ca ncel th e r roject based on the result s of a
~ubs c:qucnt LnviTL1m11 c11l d! rc,..icw.
2 1. 1 lniform {elLH':l ti O!I A.c l (l1 1.A)
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Th ~ Proj e..:1 is suhJec t to the.• re lo cat io n and ocquis iu o n
re9 ui rc mcn ts of tl1c lniform Re l at1o n Act of 1970. as
amen ded , and imp lemented at 4 9 CF){ Part 24; Scc u on
I 04 (d) of the Housing & Co mmuni ty Deve lopment Act, a~
am ended, and imp lc mc nt Ni at 24 CF R Pan 42 : and
Di sph,cc mcnl , Reloca tio n, Acqu ts ition. an d Rc pla c rncnt f
Hous in g imp le ment ed at 24 CfR 57(1 60 6 . Th e S ubG rantec
mus t co mp \v wit h th e Co unt y'& A~ti Ois p\ace me111 end
Rel0cnt ion Ass isrn nce Pl.m nn fi le:
n. ton-Appropriation~ Cla u~e
·1 h,· Su blira ntec ag ree s Lhat it wil l 111cludc in eve ry co ntra c1 it cme rs, whi ch relic ~
t1pon CD!3 G moni es fo r fun din ~. a non-approp riat ion clause th at ""II protect itse lf,
and he Cr untv fr om anv lia bili ty or respo nsi bilit y ur an y sui t \:vhich 111 ig h1 rc~ul t
l'om the discont in ua nce of (T>H G fi.mdi nc for :my m1so:1 . Be cause th is SubGrantcc
Agrec ,n c-n t invo lves fund s fro m c. fed eral grant , to th~ cxtcir. 1hcrc is a cunn ict the
fo ndin g provis ionr. of this i..bG rnntt:c Agree ment. th..: fcd:rnl grant and the fr.c:era l
stn t tcs cont ro l ra t,1cr tl ian the prov isions Lll' Sec tion 24-9 1-103 .6, C. R.S . wiLh rc;\Jrd
tu ,my public wo rk r roj ects .
C. Ex penditure Restriction s
/Ii i CD BG fund s thnt arc approved by HUD fo r ex pendit ure t111der th e o unty's
,rant agreeme nt. in c\11rf in~ lhose t:1 ;.:11 an· ide ntifi ed iOr the SubGran tcc 1s Projec ts and
acti 1·iti es . shall be all oc ate d to the specift c projects nnc: ncti vit:es descri bed and iistcd
in til e grun t ng rcc mcnt s. The allocated fund s sh all be used and expended ,m ly fll r
tl ,c project, ai ,d act ivit ies lur whi ch the flt nd s arc id ent ifi ed .
I>. Agrce m c nl C.:han ge!-
No proiects or activ iti es. nor tl--.c amou nt allocm i..:d the refo re , may he chan eccl
wi thou t approva l hy th t-· ('ou n1y and accepta nce of the rl·vise cl Final Sta temen t
and/o r Co nso lid ated Plan by HUD, ii' 1cqu ired . Ch an ges muc,t be req ues ted in
wri tin g and may not be gin 11 nti l a modifi c;ition to th is Agrcem ~nt is full y e~etut~d .
K Direc t Projcrt S u1,,•n•ision and Aclmini strn ll on
, he Suh lirantcc shal '. be respons ible for the direct ,·upc rv ision and ad 1ni1li strat ion of
its res pec tiv e projects or act ivit ies . Thi s task shall he accomplished thrnu gh th e nse
of 1he Suh Graat ee's staff, age ncy a nd emplo yees. T he SubG rantee sh al l be
rrspo ns il--lc i'or any injury to per ~v ns o r dama ge to propcny resulting fr om th e
ncg li gc nl ar.:ts o r err ors and om iss ions of its st aff, ag1.:11ts amJ t:inpluyt,;cs . Bt:ct1u & Lh e
SubG rantc e i, res puus i bk for tl1e d irect sup erv ision and ad ministration of its
proJ cc <s or ac11v 1t1cs, the Cr .nt ' sha ll no< be liab le o: respo ns ib le fo r cos< overru ns
by the SubGran tee un :u1 y projects or not iv 111cs The ounty shall ha ve no Jut\' or
blig3u on 10 pr ovide .my additi onal fu11 J i11~ 10 the Suu Graut cc if it · projec ts or
U10 tiv 11<cs cann ot be c mp lctcd with tli c rw "'' ollucu t,·d by th e Cou:11) to th e
S ub nm cc . Au y 0s1 vwun, sh all be th e soic rcs pcnsibi li y of the, nhG ra nt cc
n1c SubGran tce agrec.s th:11 all fund s all oc ated 10 it for app rove d pmjc ct,;
or ac tiviti es sha ll be used so lel y for tt,e purposes ap proved · y the
\011r.r y Sa id hm ds sha ll not be used fo r any non :i pp rov cd purpo ses.
2 ·n,c SubGrn ntcc ag ree s th at the fund s all ocu tcd for ,111 , npp , ,vcJ p, ujc cts
or nc ti vi ti cs shall be sufli cicnl to co mp ~tc saiJ µruj~l..'.t::. or m:Liv iti es
w1 th olll M)· ad diti o nal CD RG fu:1t.l 111g
F. 1 ntfrmuit y
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To tit ; exten t all nwecl by 1!111 . lhl' Suhlirantce shall 11de mrn ty w1d holJ harmle ss tlie
Co un1 y Hnd 1f t: elec:t<·d an d r1pp omt cd o !f ic:1als1 offi ce rs. em ployee ~ and u 1cnt s from
and aga in st an) and all losses 1 dar age s. li:1biliti cs, cb.1 ms, suit s, acti ons or cos ts,
incl udin g attCl mcys fee s, made, usscrt cd or incurred as ? result of an t.1i.1 111 dgc or
alleged damage 10 person or pro r cny r>cc a,iont d bv the acts u, u111i ss ion : o r
SubG ran 1cc 1 its officers, employee s . .lf!t:Jll ~. con tra ctors or subcontracto rs, ar i!,:ing •
out o f or 111 any \\'ay co 1u1 c1,;tr.:d wi th the Prujl'r t or the pcrfo n:wn cc of 1hi!'-on trn<'l
G. Bo rnlin ~~ and In surance
l f rhr ~u hGrant ee 's proJe ::1s mvol H! const mcti on ac ti vities , any Contru cto r it uses fo r
said r1c:t ivities shall be requi red to provide ..i nd mctint cin , unt il fina J acce pta nce by the
SubUra11 1ec o r nil wo rk by su ch O!llr!ICIOr, th e kind s and mi 11 i111 111 11 llU\ll lls ur
insurru1ce ns fo ll ows :
I. Cu111p1d1t.:nsivc GL:nt:ral Liabi lity: In lhc :i mo1 m1 of not less 1ha 11
$1.000 , 00 r.0 111 b111 cd smgl e lt111i 1 Covrmgr 10 111d udt"
a Pr"mi:.es O perati on ·
b Pru du:1 s/C omple1ed Opcr.ni ons
c. Br,,ad Fo m1 Co Pl r'1Cl ual Lin bil 11 y
d. l11d •;pe nd e11 1 Co ntra cto rs
c Broad f-o rm Pro pcny Du111a gc
f Emi loyecs as t\JJitium,I In su ;cd
i;. Personal i,tj ury
It , Arr.pnhn e Cn 11111 y anrl 1h r S11 bliran1 cr a., Ad :11,onal Named
ln <.ured
\Vaiv er o f ubrogm ion •
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Cu 111 prchc11 ,ive Aul umu bik Liabil11 y: In th e amo un t of nol le ss th an
$1.000 ,000 combined sin gle limit fo r bodily inJury and pro pert y
dnr:,~g(• Covernge to intlucl c
n. Arapa hoe 'o unt ) nnd tht: SubG ram cc a~ mJ.<li1tu 11a l Nam~d
ln,u:ed
b. Wai ver <1 fS ubr gm 1011
E111p lu~cr, Lia uili'y and W rk crs Co mpcn sa 11o n: Th e Co ntracto r
shall sec ure ao d main ta in cmp lovcr's lia bi lity and Worker's
Co mpt."n sati on ln sur.mce th~t will pro tc.~c t 11 ng amst :my an d all
claim s rcsu hing from inj mic:::s 10 1-rnd de mit or wu rk~r•, c11 gag~t.! in
worh. under an y co nlra ct funded pur ~u ant to lh1s Jgrcemcnt.
Cove rage 10 inclu de Waive r ofS uhro{',111 nr
All referen ce d insuran ce polic ic ~ and/o r ccn1ficmc s f insurnnc e
sha ll be su~jcc l 10 he foll owi ng s11pu lm1 ons:
a Undcrwnt crs shall have 110 ri ghLs ·f rec over) sub rog ation
ag11i11 ~t :\J clJMh or 'ou 11ry u1 th e SubG 1i111 tcc 1 it bt.:i11 g tnc
m1cn1 f the parti es th at th e in sura nc e po licies so effect ed
sha ll prote ct the panics and he prinrn ')' cnvemi.:e br nny and
:ill losses cov ered by 1h c des rib t:d 1,,:;ur.u1 cc .
b. The clau se ent itled ' Othe r I nsuran ce Pn,visiom.,'' conta in er' 111
an )' pol ic• includ ing Arap ahoe Co ur,1y as an add iti onal
named in sur ed sha ll not ap ply I Ararahoc County , or the
SubG rant ee .
c. The 11 .s uran cc co mpanie s iss uing the po licy or polici es shall
hJvc no rcc0 11 rse agr:ii 11 '-l Ar;tp nhre Coun ty, or th <t
Su bGramc r for payme nt o f any prcm iLUm due or for any
nssc ssm cm s und e r any fo rm of any poli cy.
d Any and all deduc tibles co 11 1t1in cd in an y ins urance [J0 licy
sha ll be as sum ed bv and at the so le risk of th e Co ntr:,ctor.
Ce rt1l1 ca1c of fnsura nct· 'l11 e Co nt ra ctor shall nol com n1 cncc work
11ndrr rmy c·o n1 rm:1 fund ed pur~uanl to thi s !\trrce 111 cnt until he h:i s
subnuncd to tb c SuhGrantc e, rece ived app 1c,n1l tJ1 c1eof. i...La l i fii.:dk-,
or 111surnn cc ,h wi1:g th at he il ns comp hcd w1: , the forc goin ~
in surance req uire ments Thr S11 hGra111 er shall also sub mil a c:opy of
the 'o ntrnct or's cc nifo.:n1cs of in suran ce to the Co un ty
01wi 1hs1a ndin g the provi sions contai ned in tri, para grap h (H) set
fort h hcrcinnbove , the C unty rcsc rvc t, the riµh t to modify 0 1 wn i vc
said p1v vi~1u11 s for pro_1ec 1s or activit ies fc,r which th ese prov isions
woul d prov r prohibit ive . The Sub Grant cc unders tands. ho wever.
that the dec i.:don to waive or rn odify th ose pro,,1sions 1s fu ll y ·.,ri tl11 :1
the di ·crc ti on ofth r ~ow:ry .
In accord an ce wi th 7.4 FK pa n s 84 and 85 . the fo llow:ng hc,nd :ng rc~11i re ment·:
shRII :,pp ly tn nil prnjr·r ts ex cccdin ~ th e simpl ifi eri at:,1 111 s11ir,n th re shold (c un-cntly
$100,UUU)·
I. A bid guar nlll ec fro m cnc h bid de r cquivu lcnl 10 5% of th e bi d price ;
2. A perfo m1 ancc bond on the pan of the con tra ctur fur I 00% uf th e
t.:u 111rm;:. prit:t'. arn.l
J . A pay ment bond on the pa n of the contra ctor fnr I 00% of the
cn n1rn~t pri~·r
H. Hcrn rd s
The SubG ra111 cc shall 11 1ai11 tai11 a 1..01 11ph.:te st:t uflJ uu ks urn.I rc;..:u r<ls ducu 111 cmin g its
u,c uf CDJJG fund s an d ics supel"\·ision and admin istrati on of the l'roj cc t. Rec ord s
are to include tlo cu men1nr io 11 vc rl fy in G Prnj cc 1 e!igi hili 1y 11 nd 11:.\linna l 0~1c ct1ve
r nmp li;in cr, as we ll a.c. lin anr ia l and oth er ad mi n.s1rat1vc aspects in .io lvcd in
;>crt ormin g th e Pro_1 (•ct Th e Su hGra n!cc sha ll provid e fu ll acc CS!) 10 1:,:!sc boo k!i and
rec o rd s to th e Co unt y, the Sec retary of HCD or his dcs i~nt!c, th e Offi ce o f Inspect r
Li enernl, nnd the: Gc ncrn l Ac cou ntin g Office so Lh at co mplian ce witl: r-l"d cr-..il h.1ws
and reg ulati ons may he co nfinn ed. Th l' Su bG 1m 11ce fu1th cr ap,1ees tu pro vilk tu th~
Cuu11 ty uµu 11 1::4 uc.:s1. a r..:u py uf any uuUi i rep ort ~ pt!rtai ning to the Su bG ramec's
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Gnan cial operations duri ng the te1m of th is Agreement All records per1a i11i11 g In the •
Proj ec t are 1.0 he m;\i111 m11 cd fnr a min imum of fiv e years fo ll owin g close -out of tli e
ProJ eCt
I. llc po rt in g
11,e SuuG rau tcc shall ftl e all repurls .u1d uther infunnmiun r-,ccss ary to com ply with
app li cab le federa l law s and rcgu lati0 ns a.~ req ui red hy th e r nun 1y an d HI II) This
~hall inclurlc prov idi ng I ~hr Coun:y tht.· tnfurrna t1011 necessary tu cump lctc ann ual
11c:-fo rmance Report s in a t11nc.-l y fa shion.
,I. Timelin ess
·11,c SubG ran 1ce shall co mµ:, wi th the pcr ln m1 an cc stanrlarrl0 cs1ah\i ,hc,d in Ex hi ba
.I\ o f this Agn·cment rh t? "ubG nmter-unacrstand s th at tmlure 10 com ply ,v11h th e
cstab hshed stand ard s may ler,d 10 a can ce lla tio n of th e ProJ cc l and l less of all
uaex pcnd cd fun ds.
K. Rci mbur c111 cnt for Expenses
The Su bGrante e ag rees tha befo re 1h,• C:oun 1y <:A n d1s:rih1 11 e Any C"l1HG fund s 10 ii,
the Sub Gran1 ec mus t sub n: ll 10 u,e Co unty's Ho us rng and Co mmunity l)e ve lo pme nl
Serv1 ::es IJ1 v1s,on doc lm1 en la tion in the fo nn requ ired by thnt D ivi sion which •
prorerly and fu ll y 1den l1fie s the am ount whi ch the Ss l,Grnn tec is requ es ting 01 th at
time . The Coun ty sh:tl l have trn (JO) wo rking days 10 rev iew the reque st. Upon
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approva l of the req ue st, th e Co unty wil '. chstri bute .:,c 1c4ucslcd fu nd s to th e
SubGrant ce as soo n as poss ibl e.
All program in co me dir ectl y dc rr vc d fr om the Arapah oe C Unl) o mmun,ry
De ve lopment Bl ck Grant Program rece ived hy th e SuhGram ec will be rctumcd to
th e C un ty un less aut hori zed in Exhi bit A Scope o f Se rv ices l be retaine d by th e
SubG iam cc and Ji sp,:rsc d fu r 11s approved CDBG l'rojec l act 1vi 11es . If the rctenuon
and re-use o f Progra m Inco me is Au thorized . it mu st be d ispersed fo r ns ai;pro vrcl
CDBG Proj ect activ 11i cs be fo re "'lditi o nal DB G fu nd s arc reque sted !'1 0 11 , the
Cou n1 y. Fo ll owing comple ti u o f th e SubGrant cc 's /\rn p,tl,uc Co unt y Cf •il(j
l'ru,1 cc1s, all progra m mcumc dire ctl y ge nera ted ro m the use of 'IJ BG fund s will be
rcmnt cd 10 th e Co unt y.
M. Rea l l'ro pcr·tr
Rr:al prope n y acq 111 rcd in whole o r in ran w 1tl1 CD OG ti.m<ls s hall ac ut iliztd in
arcorrl a nct• \Vll h the sc ope and goals ide nt ified 111 Exhi bit /\ Sco pe o f Serv ice:,
ull achcd to tin d made a part uf 1hi 5 Ag rccrn cm . Shoul d th e pmpcrt) in que:;1iun be
S(l ld or 0 1hcrw ise dispo sed or, or th e apprc,ved prop en y ui aµc cli sco r.tm ucd . the
Sul:>Gra mee sh all 1dhcre to 1he requi remc ms o r 2t C f.R Pmts 84 o r 85 (us
a pp lica ble I regardin g the use ,_,d <l is po sit io o l' real pr pc n y.
N. 1'tate and C11 u111}' Law Cu rnp lianrr
All rcs ponsibiit 1cs "r th e SubGra.nt cc c111 1111 e1atcLI here in ·hall be s ubj ec t ltl
dpplica blc late o Colo rado statu tes and Co w11y ord rn ances. re so '.ut ions, nil cs, an ·!
rcgu lati cns.
0 . Suhcu11tr:1l't s
If su bco ntract s arl used on th e Projc c1, iht· "1 1hGran 1ec ag rccs thal the pr vit;1uns or
th is Ag ree ment !::hall uppl ~1 lo u:1y sub1.:o nt rac l.
J>. Suspension ur Terminati on
Tlli c. Ag rccmc at mil )' be 1111111 eJiatd y sus pende d r te:mina 1cd up on wn uen
nmilica tio n from the Co unty rl the SubGranlt!C rnatc riall v fai ls to comply with an y
tcn11 o f this Agrec mcnl. TI 1i" Ag ree men t may r1 lso be tcnnina ted fo r convenien ce by
mutua l agreemen t of'lhe Co unt y and the Su bGrn nl ec
(,/. Urban C ounlv Uesig1111tion
In !he even! thai the L nit f General Locnl Gov ernm ent sho·.ald wit.hd rn-.v fr om the
County's "Urb nn Counl) 11 dcsign:1 li on1 th is .•'.grcc mcm sh nll 1cm1i na te as c,f th e
tcnnmat io n date 01 th: Co untv's CIJ OG <rent A.~reo mcnt \\I th H D
R. Certification
I he Su bG ran tee cc ni ,es that to the be st c l ,ts knowledge and belie f:
I . No eedern l appro pr iat cd fund s have been f"II N will be paid , b) or
o n be half o r it, to nn) perso n for innucnci ng or ,mcm;:it.in g 10
in fl uence an offict.:r rn cm pl oyc:e c,f all ) agc..:111.;y. a Mcml.i cr o f
Cong11.::s~. i!ll uffic.1:1 u1 cn 1p:o)'cc of Cu11g1 t.:~:,i. ur dfl employee f a
Member of Cong res s in con 11cctin11 wi th the Jward ing f rmy Fc clrra 1
con:ra ct 1 i'·1e m:iki ne of any Fed era l crn·,·, 1hc nrnking o f any f·cdcra l
lo:in , tlw cnt ~ri.n g 1n 1 o l nny c:1. rerativ l' ng rec rncn:, and the
extension, co 111 inu~ll 1011 1 rcnc\\·::a l , am-:ndmcnt, o r mod1rica1 io n of an)
r l'd er:.1! co 111 rnc t, granl, loan, or coop1:rtnivc-agree me nt, un d,
If an y funds oth er tha n ecd era l ar propr :atcd fu nd ~ ha ve been paid o r
will be µaiJ ~o any pt:r!)u 11 !Ur i11flu t.:m.:i 11g L•r a1u..:111ptin g to i11 l1ut:11 ce
an offi ce r or 1.!mpl oyee of any agency . a I cm her or l onr rei:.i:.. nr
ffi ccr or empl oyee of Cm 1 rc~~ •H 1111 em pl oyee. nf 1 Mernh r r o f
Ct,ng rl'SS in co nn c•ct1 011 with tlu s i·e deral con 1ract, gra nt. loan , or
c opcrn t1vc agree rn c n:1 it will co mp lete a nd s ubmit ~tand ard Fom 1
LI..L , 11 Di ~c'.osu re Fo nn to Rep n Lob l"yi ng.'' in nccordancc w11 h its
in stru cti0n s.
S. Di s:ll iuwantc
If it i, de 1.en11in ed hy I rt H J or n1hcr l·dcral :tBe ncy 1h·11 th e cxpc nrl itu rc, in whole or
in pan . fo r lfw uhG rantee's Projec t or m:nv 1t y was 1111 pnJpe r. 111::i.p pro pn atc or
1n cil g iolc: 10 r rc imbursc ,m:n t, the n the SubGr:rn tee shal l reimh irse thi: Co unry i.O the
fu ll exten t o f the d isa ll ow,mec.
T. R, .. vcrs ion ur As!!c l5
l ipon expir::11i o11 of1h1 ~ Agreeme nt, the Suh (ir:mtt!l' slml l trn nc;fC'r to 1lw Co unt y a ny
\J1 BG fund s o n h:md :11 th e tim e 01 c.xp 1rnt1 011 :u1d :rn y ~ccount :-. rl·cc iva k
au ributabl c 10 the use o f CDU G fu nds . Any rea l pr<•p crty un der th u bGra ntce's
control that ,v-.5 acqu irtd u r im . rove d in whole ur in rnn v. it h CDBG fund s
(includiug C l BG fu uds prov id ed t11 the Su Gr,1ntc e in tl,c fo rm nf a io an) in
excess of $2 5.000 1s eit hc,
(i) Used t mec1 one nf the nm,ona l nhj ecti ves in § 711 2 R (form,·r ly
§'i70 go 1) 111 11il fiv e yea rs attcr e,p,rntion I the ag re ement , o r lo r such
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lo nge r pcr ioC of tim e as de ter min ed to be app rop 1 .al~ by th 1,.; County and
s pecified in Ex hi bit A Sco pe of Serv ices; or
(ri) No t used rn accordan ce with nuti onu l objecti ve s in §5 70 .208 (fo nnerl y
~570 .90 1), in whic h event the SubGra~tee shall pay to the Cou nty an
amo ullt equal to the crment market va lu e of th e propert y le ss an y p ·nio n
of the value att rib utable to expen ditu re s of non-CD BG fu nd s for the
Jcquis 1t ion uf, or im p1ov enn:nt to , th e prop~r ty .
I V. RES rONSIBILITIF:S OF TIIE COUNTY
\/.
A . A dministr:tii vc t'u ntr-o l
The Pa ni cs recog ni ze ;,nd und ersta nd th at the Cou nty will be tnc govc rn mc,11a l
entity req uir ed 10 exec ute a.I grnn t agre em ent s re civ ed from HUD pur suant to th e
Co unty's re ques ts for CDBG fu 11ds /\ccu rdin gl,, the Sub Grn nt ec agrees that as 10
its projects r ac ti vit ie~ pe rformed or co nd ucte<l un de r any CDBG ,1gre c-me nt , the
mmt y sha !I have the nec essa ry edm i11i slra1 ivc co ntrol requi red to meet HUD
rt qutrc mr 11ts .
B. Perfo rm ance anti Co mplian ce l\1l onitor ini.:
The Crnm ty's :idm inistra tivc obli g~ti on::; to th e SubGnintcc purs uant to pa ra gra ph A
above sh al l be li mited 10 the perfo m1;u1 ce of th e adm ini stra tive tasks nec essary t•J
make CD BG fu nds av aila ble to the SubGrant ec and to prov id e Housin g and
Co 1nmuni )' Dev elt,pmcnt Serv ices staff whose job it will be to mo ni tor the vario us
pr<>j cc ts funded witli CDBG rnunic, tu •111J 11 it u r c mpliancc with appli ca ble Federa l
lnws am \ regu lat10 1:s.
Reporting to lll /ll
·111c aunty will be res po:1s 1blc fo r seein g thm all nece ssary re ports anrl infom1a1inn
req uired of the Co 11 ,11y arr filed w11 h HUD a11d o ther ap pl ic,rbk Federal age ncie s in
a tim el y fas hion .
EXT ENT OF Tl·U: AGREEME NT
Thi ~ agreement , mc ludin g any do c um ent s att ached as exhbns which are hcre bv
in c,irporat erl hen·i n by reference , rrprc.·se nts the enti re ai,d 1ntcgra ~..:d ag ree men t
be twee n the Co w1ry , and SubGrantec and s upersede s all pnor nego ti at ions ,
rep rese nt ations or agreemen ts, eithe r wrmen o r oral. Any am endm ents to this
a['ree men t mu st be in writ in g and sig ned hy ho th th e Cou nty , and S11bGra nt ee If
any porti on of thi s agree ment is fo und by a co urt of co mpe tent jurisd ictio n to be
,·oid and/or un cnf 1\.:eab le 11 is th e m1cnt of 1hc p:,r11t:s th:..1t the re m:iimn g pOIT.l't:s of •
th is agreemen t shall be ol !Ull lo rce and effect
Vl. NO TI CES
NJt ices 10 be p1u vid ctl 1111tl c1 tl 11 s Ag 1cc11 1en1 shal l be gi ven .tl writin g and eith er
dchv e r"d by hand nr depo sncd in the Unit ed States n, .. ,J Wllh ui'i.1 cnl pllstag e to
1h r r1d cl re s~c.'-sei fn11 h·
I o th e Cou ni y· Arapahoe Co um y ,.\.lturney
533 ' ' Pri ne~ Street
Li 11l c1on. 0 ROl 20-J 136
an d
r\.rap ~:oc Cou my ! lou'-:in g :mrl r.ommunit y n cvclnpm nt
· 600 W Lntl c,o n l31vd ., ;;3ou
l.1ttlct a n. 0 80 120 2060
Tu 11,~ SubG,antec . Cit y of Eng lewood
A·rn -.: .lam:I G1 immcll
I Otl O Engle wuod Pk wy
l:.11 gle wood, ·o O I I 0
In W1u1css \\'hereo f. t..h e Purti c3 hov e cn uscc l d1is /\grcc mcn·. 10 be dul y e;\cC ukc th is
dn vof .20 1:
Subti rru ll ee :
Si g11an.irc Ra ndy P . r ~n n
Ti tle-Ma y:,r
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Boa rd of ount y rommi ss ionr rs
Arnµu hoc County, Co lorad o
n,;;:;-K lemm e on hcha l f o:· the Boa:d of Co unty Co mmissio nc:s
Pur..;un 11l to Re so lu tion N 130 152
EXHIBIT A
SCOPE OF SERVICES
FOR CDBG REHAB
Progr~m Name : Englewood-EnerRv Efficient Enslewood (E3)
CFOA #: CDBG 14.218
ProJt!cl II : ENHS 131 j
AG ":EEMENT AMOUNT: $ 100,000
AGREEMl:Nl END DATE AND PROJECT DEADLINE: 4/30/2014
INTRODUCTION
Thi s Sc o ne ot ~e rv ir.e s is attached to and lncorporat,d into the SubGrantee Agreement between the
Soard of County Commissioners o' the County of Arapahoe , State of Color ado and t he City of Englewood
(SubGrantee) as referenced in the llgreement. Th e purpose of this Scope of Services is to further
describe the project requirements referenced in Section :1. C. • Performance Criteria of the SubGrantee
Agreement.
1. FEDERAL REGULATORY INFORMATION
CD8G National Objective': Benefit to low-and moderate · income (LMI) housing
HUD Matri• Code : 14 11 Single Unit Proposed Number of beneficiaries ': 12
Residential
• Beneficiaries are to be counted by th• nurnbe, o f total number uf O PEOPLE or fZI IIOUSEHOLDS who
will bencnt from the project (ln clud lni all members of a household).
The Projer t will be carr ied out under t r1e·
0 CD8G Area Benef it defi nition l2J CDBG Limited Clie nt ele definitioh
For Lim ited Clientele Activ ities: Sel,ct wh ich method of in come verification will~ us~d:
0 Self -Cen ific ation {8] Verlficat 1011 with suµporth1g h1cur,,e= docu111!!n tc1 tion
If Income will be verified'. se lect the method tha t will be. used to determine annual household income :
0 N/A [8l Part 5 Section 8 0 Census Long Form O IRS Form 1040 Lons Form
2. ACTIVITY DESCRIPTION/PERFORMANCE GOALS
1 Chl"8' to appropr iill• Na :l onal Obj1teli..,. It ntceuarv ,
'for cte,mpllons ot eam income ,.,,111u1ion mt!lhod and 11qu lf 1Jdocumtnl1Uo:,, 10 10:
blJp :J/www·hYd 59v{pffj (£i{tpd/jffprdablchou slnit/t 111itllna/wrblc~,~
Thti wtbMt e p,ovld1, an on-l lnf! 1ncomt cal:uluo, lor Puh nfthl! thre, v1trlfir.:111lnn me1hod1. The UH? of lhP ulcul11 or 11 rf"Q ulrt d and I pr ,nt .
cu1 ol lhe compleled uikul,tor 101 each houuihold n,ht11d mw.1 tie IT\illnulnrd on rn11 .
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a. Purpose (•hart d~scrlptlan al program purpose)
The E3 project is available within the c,ty of Eng :ewood to ass ist low and moderate income
families with incentives to encour;age ronservat ion and energy efficiency upgra de s.
b . Goat, and Community Impact
To provide loan and/or grants to ·.2 single family homeowners with in Englewood.
c. Project Address-throughout Arapahoe County
Sit c5 within Engl~wood i>ddresses unknown at this time .
d. Name of Organization Carrving out the Actlvlty-<itv of Englewood
Organization is: 12)Another unit of local go,'t; □Another public agency; Ocaoo only; 0
Subrecipient only ; :::Jcooo designated as subre cipient
e. Local Jurisdictions rules and regulations/AD .II
SubGrantee agrees that It has read and understands the local jurisdiction's rulC?s Jnd rcgulatiom
and local co des pertain ing to the work and that all wurk will l.Je permitt~t.J with the municip ality
and completed according to its rules and regulations . SubG cantee w ill perform the work in
accordance with the Americans with Disabilities Act (ADA).
f. Detailed Program Requirements
The responsibilities of the City of Englewood for implementation of the program will include :
• Market the program;
• Ac ce pt all applicaliu11!>;
• Determine applicants' eligibility and approve or deny grants;
• Maintain a list of approved contractors;
• Complete a Site Spec ific Environmental Review ;
• Contact Arapahoe Cour.ty Weatherization, if eligible refer client;
• Determine needs and develop comprehensive work specifications based on
Energy Audit ;
• Prepare client documentation;
• Monitor rehab activity;
• Com ply w ith lead ~based paint regulations and en~ure that tencrnh, ownt'r!>
and contractors are aware of their rights, responsibilities and options;
Maintain program activity rPco rd~ and produce re ports as ser forth in th is
contr~ct;
• Homeowner selects company/individual to conduct work or purchase
materials . Company name and/or individual name is matched against the
Federal Excluded Party List System by City to insure elig ibilil"/ to receive
federal funds . This is cumpleted beiore any work begins . Onre cleared the
homeowner is instn,:ted to proceed and to enssre appropriate permits are
nhtainod, If rP.quired, hy the Enelewood Building and Safety Division .
• Cnsure that costs are reasonable
o Uoes not exceed that which would be incurred b~ a prudent person
under the ··rcumstances prevailing at the time the decision was
made to incu r the cost;
o Is consistent with sound business practices ; and
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I, Program Income
o Is cons1'1tent with market pr ices for similar goocJ~ c111d services ;
Payment may 1,e matle either directly to homeowner, upon receipt of paid
invoices, or p~ld direct ly to company/individ ual. Re imbursement Is 80% of
the tota l inv01ce when a 20% match Is requ ired Copies of checks and
invoices are placed in file;
Items will meet or exceed energy standards set forth at
www .energy5tar .g9v; and
Homeowner sign -off un the 10b being completed as stated In the description
of work.
Program Income is thL gross income receiV"ed by the SubGrantee directly gcncrJted from the
use of CDBG funds under th is :18reement. Prosram income includes:
Proceeds from the sale or lease of property purchased or improved wi th C03C:i funds
until five years after t he term ination or th i~ Agre ement;
Proceeds from the sale or lease of equipment purchased w ith CDRr. fun ds;
• Gross mr.nme from the use or rental of real or personal property acquired , con structed
or improved by the SubGrantee le,ss costs inc idental to the generation of income ;
Payments of principal and interest on loans made by the SubGrantee us ing CDBG funds ;
Proceeds from the sale of loans or obligat ions secured by ,oam made with CDBG funds ;
Interest earned on program Income pending Its disposition (NOTE: interest earned on
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CDBG funds held in revolving loan funds is not program i ncnme and mu st be remitted to •
the U.S. TcP.asury at least ,nnually); and
Funds collected through specia l assessments on properties not owned and occupied by
LM I households in order to recover the CDBG portion of a public improvement.
The County Oauthorizes [8ldoes not authorize the SubGrantee to retain Program Income loll•
used fo r eligible CDBG activities . ff authorized, Program income may be used for the following
purposes : n/a
Reporting program income : Monthly, the SubGrantee must report to the County on the
amount of Program Income received , less costs inciden tal to the generation of Program Income .
Any Program Income in excess of t he amount of C0BG fund s identif ied in Sect ion i . Budget must
be re paid to the County .
I. Budget
ITEM
Granrs for Encri;y
F.tfic ien<".V
·:roT-AL
TOTAL
The ~mounts in eich buctge,t line Item may bt adju1t1d with the written approval of the County; provided , how~vcr, th.it the •
total amount ot the award does not chance .
Ret:,lnaac : Up to S" t1f each dr.sw moy be retained to en,ure trut the work is completed S1t isf1ct:,r ity . RetalnJge withheld w:11
be p111lrt w::hin fi.rl ,fays upon the completi on and ulisfactory inspect ion cf the work .
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3. DRAW REQUESTS
Draw re qt1 e st s are due fo r each calendar mont h by the 20,. da y of t he following month. Draw requests
must include:
a. Draw cover sh eet showing itemized list o f expendit ures (HCDS form !
b . Supporting documentation (check all that apply):
[8) Thirct ~pi\rt y invoicP S or rer eip t c.
~ Check co pies showing payment cc1shment (cancelled checks)
C' U~n Wa ivers
C Davis-Racon Certified Pay rolls
fg Federa' Accountability and Tra nsJJ a rtm cy Ac t form (Alldchmenl 1 )•
•Per the Federal Accoumah fllt -y 011d Trum,ptJt t•r1q· Ac, of 100G a~ am ende1, cumpensotion da :a f or ceru,;r.
ojf1c1 !JI$ mvsr be re ported. The report f o rm ,s attached herein os Attochtn!nt l -Th ,s f orm must be
suhmirr ~rl with thl' f,ru rl mw rtqc,tst a nd updnted if t¼ere are cho11g~s
{8: Si te Sp ecif ic Environmental Review check lists
Note: Payments on draws submit ·d ofter Moy 20 ll"O Y be delaye d due t o end-of-year HUD reporting
4. REPORTING
Data collection must be completed demonstrating income eli gibility and achievements met towards
meeting the objectives described in Section 2 Activity De scription. The disbursement of funds is
contingent upon the rec~ipt of the required information.
Repons are d ue for Pa ch r.illenr1ar month by thP 2n't n~v o f t he i .. ,1r• .ving month. Reports must include :
• No. o f beneficiaries served during the reporti ng period
• Oemai raphic informat,o n• for O th~ i11diviU udl ::.erJed, or ~ each ho usehold
• Hous•ho!<i i ncome• (if applicable)
Bri ef narrc1tive report on act 1vitie!> containec in Section 2
Prog,a11 Income
'HCDS will provi de a form for the collection of beneficiary i ncom e and dPmneraphic infnrmation;
howPvPr, th p SubGrant ee may use its own form , o r a form used for another fund source for the sam~
progra m , provided that t he fo11owing information is colle cted :
Unique ide ntifier : Ndme cmtf address
• Whether the head o f household is temale and/or d isabled
• Whether the head o f household is aged 6 2 yea rs er older
• Total number of household members
• Total income of all household members
• Ethnicity: Hispanic or Latino OR Not Hispanic or Latino of ea ch hous~hold member
• The race of each household m,mber:
Whit e
Bld ck or African American
Asian
American Indian or Alaska Native
Native Hawa iian or Other racilic Is lander
American Indian or Ala,ka Native and White
As ian and White
Black or African American and White
American Indian or Alaska Native and Black or Alrlca n Amer ican
Other Multl•Raclal
NOTE: Bo th erhnrciry AND race category must be selected for each household .. ,ember
Signature attest ins to the accuracy of the information submitted .
S. RECORD-KEEPING AND MONITORING
SubGrantee shall rota in on file the following documents for a period of five years beyond the final clo,e•
out of l11is grant. Files shall be made available to !lrapahoe County, the Departmeot of Housing and
Urban Devf!lupmenl, lhe Office of Inspector General, the General Account i 1g Office, or any other
federal regulatory agency, i..p on requesl fur munitoring purpose s.
1 . Agreement between County and SubReclple?nt
2. Draw Requests and supporting documentation (s ee Section 3 Draw Requests)
3. Annual aud its
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Each property file must contain : •
~. Homeowner apr,llcatlon for assistance
S. Source docume1 ,ts useC to determine income eh5ibility and income verification calculator prin t-
out (ii HUD lncrme calculato r is used!
6. Agreement be•.wcen the SubRecip ient and homeowner
7. Promissory r,ute and Deed of Trust, including any addenda , if applicable
8. Title check or copy of deed, documenting ownership of property
9 . Sit e Specific en vironmental reviews approved by the County
10. EPLS (.tl(!t:k un (.Urilrdclor and >ulJconlrnctors used
11. Copy of Flood Insu rance Certificate or Policy , if prnpertv is located in a FEMA JOO-year flood plan
1 2 . work write-up/scope of work
13. 11or.umentarinn that the work w,s conducted per the approve d rehab standards and the local
jurisdiction's h0t1si ng codes
14 . Copies of initial and final inspections and check -1•,;t s, pe r fo rmed by;, hcPnsed co11tractor
15. lien waivers obtained for progress payments and fu ial payment from all contractors and
5ubcontractor!i
16. Beneficiary Data (see Section 4 Reportins)
FOR COUNTY USE ONLY-FEDiRAL IDIS REPORTING
1. Pe:1orTNnce Go•I: O C1t1te iutUbl, Dv1ng trNlrcnm!r.U; ~Pre'lde dect!nt ;,ffo1d,1b!c hoinlng; Ocrrc11cr:u11om t c11pu,1u11llit!~
2. Perlormanee Outcome: 0 AvJil.abllitv/Acc~uibiJitv; 0 .l\ffOl'd:t!>llity; (Bl Su11a11ubi litv
.3 . Chetk b:i• ii projett aodren ls 10 :,e mull:PCI as confidentlal O
II . Activity PurpcH: □Prevent Homeleunus, □H•lp\t·.c Homeleu; □~•1 p1ho1ewlt h HIV/A 'Di: 0._.•111 pe"\or, w+th d o blt ,tiei •
'i OArcompllshm11n:s to b11 rer,nrtl!d ar anoth•r .tctivhy: IOI~ ti
E. Activhv btinR c,rritd out bv Grant,e1 Oves: Ono ti vu , awvit,, Is bl!tnK carru.•r ou1 through : Ot:mploV?ts ; 0 Con1rac1or~; O
Dolli
Poge S
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7, If Agr ccmt.'nl h with ;ano1t-e r Countv dtptrtmen:. the Jttlv,:y .... 111 bt ca rried cut by . O c ovr:v cmp lovccJ; O con :,•ct o, ~. Oeoth
8. Arca Type : 0 CDFO Arei; 0Loul Tar1et Aru; Ostraieav A1e1
!), 5pe cJ nl Ct1om1ct crll:1u. 0Pruidl!nllally DL'tlared m1Jor 01umr A1eJ1 ; 0His1orl t PrescNalion Area; Oerow nfiel~ Redo'lelcpmeni
Are1 -lndlc1te nu111 ~ ol .i,1r, rr med lill ted :
10 Ac;th.itv lnfo,m,tion : Oone•for •One RcpliLt';;;;; 0 0t~pt.ice-net-t; O t Jvorcd "tllVl t\'; 0Sp«ia ' Antssment; lJAevti lving fund;
0Flo.atrundec
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Attachment 1
Federal, Funding Arcounlahility :ind Trunsparenci· Act (FFATA)
In acc o:-dancc with Fe de r.t i Arquisi1ion Regulation Clause 5 2.204 · 10, rcpon ing h requ i1ctJ fut i1wu 1c.Js of $:?5.000 or
more .
----------"-Information Field Rc:si,ons,
lkfi11 iliur:~ 1-:nit De fo 'Jtld nn lhc ,ewe"~"~' ="'~•h~"~''~",'~"---~,------------------1
I . Agency or Jurisdict io n DU NS numb:r :
3. S ubrtcip:cnl Par::nt OUNS numbe;:
(reporl If dltTf'rtnt from """ncy numhcr
1bu\·c)
4. Loca1iun ur Ent ily Receiv ing Award :
((ull sln:ct nddrcss)
5. Prim<try locution ofp;rforni anc~ of the l\w.:1rd :
(City, Sta It> and Congressionnl J>i slrkt)
fi In 1:lc pr~ccding fisca l year, Co ntractor icccivcd :
~.) $2 5,000.000 or mo,c in annual gms5
re ven ues from federal procu1 cmt:lil
comracts/subconm1cts nnd /o r fcdcr el fin ancia l
assis u:m ce 2.w;mt!I or subn wards subjec : to the
Trdnsoarcnc v Ac:.
t .) 80% 01 murc or :ts annual gross revenu :s
Ara pahoe C:11 un!y
Cily o f Eng lcwnorl
t\nswcr Trnc 0 1 Fabe (below)
fro m fe Cerol pr oc urem ent contra ctS/)ubcunlnn.b j
an d.'or tt:dcr.1 l financi al 3ssistance :,wards or
s ubawards subicct :o 1he r rn ns narencv Act. _
c .) l "hc publ ic does 1101 have access to I
inforn1ati on ;ihout the c1 1111p.:1t:,dtiu n of its fiw
mos1 highl y comp ens ated Exccu 1ivc5 throu~h
1
periodic rr.rnn/;; filed through the Securities
'---~~~-x~c~~~•n~•~~••~A~c~•o~r~t~9~34~•~r~t~h,=IR~~------'-------------__
An answc.·r lfl que.\'llntI 7 u re11mrrd ONLJ' HJlten nil unswcr.,· to11ucs1itJ1u-6 are trur:.
7. Nn1n ~~ anl: :01 :1 1 com~cns:u ion of th i: fi,•c (5) mo~ highly compens;it:d E~c:cu1iv c.:, fo ~ !he pr~ced in& 0.;c31
vear:
~; Comp:osati op An10µII I
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By signing below, I cert ify the in formation con,a incd in this report is complete and accurate to the best of my
knowled ge.
Sig nc11u:e of Responsible Admin is trate·:-llnd Title Date
D2finit10;-is
1. The DUNS Number of the agency receiving the award, which is used as the unique entity
identifier .
DUNS Number • Dun and Bradstreet (D&B) -This commercial entity maintains a repository of
unique identifiers (D-U-N-S Numbers), which are nine-digit sequences :ecognIz<id as the
universal standard fo, ident1fy 1ng business entit ies and corporate hierarchies . Any organization
that has a Federal contract or grant must have a DUNS Number.
2. The name of the entity receiving the award; Sub-Grantee, Sub-Recipient, Sub-Awardee .
3. The DUNS Number ol the agency receiving the award (if different than Sub-Recipient in box
#1), which Is used as the unique entity identifier. DUNS Number -Dun and Bradstreet (D&B)
-This commercial entity maintains a ,,;-pository of unique identifiers (DUNS Numbers), which
are nine-digit sequences recognized as the universal standard for identifying business entities
and corporate hierarchies. Any organ ization that has a Federal contract or grant must have a
DUNS Number.
4 . The business office location of the entity receiving the award under the award including the
city , state , congressional district. and country
5. The primary location of performance under the award including the city , s:ate , congn,ssional
district, and country .
6. The names and total comi:,ensat;on of the five highest-paid officers cf an entity if, in the
preceding fiscal year, that entity received: 80¼ or more of its annual gross revenlles in Federal
awards , $25 ,000 ,000 or more in annual gross revenues from Federal awards, ancl the public
does not already have access to data on executive compensation through reports 'iled under
section 13(a) or 15(d) of the Securities Exchange Act of 1934, or section 6104 of tt .e Internal
Revenue Code of 1986 .
Pogc 8
SUBGRANTEEAGREEMF.NTFOR
AR.\PAJIOE COUNTY
C5!k! i3t/-Sl1/ .Ill
I COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
SUBGRANTE.E: City of Englewood
PROJECT NAME : Dousing Rehabilitation
PROJECT NUMBER: ENHS 1313
This Agreement is made by and between the Board ofCow1t y Commissioners oilhc County
of Arapahoe , State of Colorado , f'>r the Community Development Block Grant Program in
the Community Resources Department (hereinafter referred to a.~ the Coumy) and the City
of Englewood (hereinafter referred to as the SubUrantee) for the conduct of a Community
Development 131ock Grant (CDBG) Project.
I. PURPOSE
The prim a.ry objective of Title I of the Hous ing allC! Community De velopment !\ct of 1974,
as amended, and of the Community Development Blo:;k Grant (CDDG ) Program under this
Title is the development of viable urban commun ities, by providing decent housing, n
suitable living environment and expanding econo mic opponun ities, p~in <.i pully for low and
moderate income persons .
The project by the SubGranice known as Housing Rehabilitation (l'roject) will he carried
out in accordance with the Scope of Services, anachcd to, and incorporated herein as Exhibi1
A
The SubGrantee may proceed to incur com for the Proj:ct upon receip t of 1111 official
''Notice to Proceed" from the County .
II. WORJ< TO BE COMPLETED BY THE SUllGRANTEE
The b'l'anl funds are to be used only to provide se:-vices to Arapaho e County residents,
excluding residents of th~ city of Aurora , per County CDBG guidelines .
A. l:'uyment
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It is express ly agre.ed and understood ti,01 the total amount to be paid by tl1e County
under this contract shall not exceed $27,500. Drnwdnwns for the payr ,ent of
eligible expenses shall be made against the line item budgets specified in the Project
Budget wtd itt accordance with performance criteria established in Exhibit A Scope
of Servte<:s . TI1e parties =xprcssly recognize that the SubGrantcc is to be paid with
CDBG furjs received from the federal govemmcn~ and that the obligation of the
County to ,,,ake payment to SuhGrantec is conlingcnt upon receipt of such funds. ln
the event that said funds , or any pan thereof, are, ot beconie. u,,available, then the •
County may immediately terminate or, amend this agreement. To the extent C.R.S .
§ 29·1 ·110 is applicable, any financial obligati on of the County to the SubGrantcc
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heyond the current fiscal year is also contingent upon adequate funds being
appropriated, budgeted and otherwi se available
Upon expirat:on of this Agre ement, us identified by the Agreement Date and
P~oject Deadliuc (De ad line) in Exhibit A , the SubGrantee shall transfer to the
County any CDBG funds on hand al the 1irne of expiration um! uuy acco unt s
receivable attributable to the use oi CDBG funds . These tran sferred funds shall
revert to the County and be utilized for other purposes .
R. Timeline
All Project activi ties shall be completed and draw reqne.<t.< s11 hmitred hy the
Dcndlinc unless the Subgrnntec notifie s the County in writing thirty (30) days prior
to the Dendliue tliat the funds cannot be disbursed . An extension may be granted, in
v.Titing, in which al' draw reque sts be submitted 11 11d Project activities shall be
completed by thirty (30) cays fo :lowing th e Dzadline. In the event that the
completion deadline falls on a weekend or holid ay , th e Deadlme will be considered
the work day prior to the scheduled completion date . If th e proje ct re quires
add iti onel time past the extended Deadli ne , the Agree ment must be modified by
mutu al agreement of th ~. County and the SubGrantee .
C. l'erformancc Criteria
In accordance with th e funding applicatiun submiued by the SubGrantec for the
Project , th e criteria listed below are to be met during tl1e execution o f the Pruject as
identifi ed in Exhib it A Scope of Services.
1. Quantifiable Goais
2. Community Impact
3. Monthl y Perfom,anc e Standard s
D. Reporting Requirements
I. Project rep orts will be due within twenty (20) days fo llowing the er.d of
each reportin g period as speci fi ed in Exhib it A Scope or Services until
the Project is completed .
2. The official annual audit nnd/nr Financial Statement s for the SubGrnnte e
in which both reve nues and expenditures fo r the CDBG Pn.;ect.<
described herein arc deta iled arc du e wtnunlly. The las l :omptete G
official annual autli t r~purl am.J/ur Fin aucia l Stateme nts shall be due on
May J I, and for four (4) years thereafter on May 3l.
3. Non -pro fit organi zati ons that expend $500 ,000 or more annually in
fcder t' fun ds shall comply with th e Single Audit Act of 1984 , as
amende d, as im pl emented in 0MB Circul ar A-133 , and other
applicable federal reg ulations .
Ill. Rl!:S i:'ON SIBILITIES OF' THE SUIJGRANTEE
A. Federal Compliunce
The SubGrnntec shull comply with all applicoblc federal laws, rcgulntioM and
requirements, and all provision5 of the grant agreements received from th e U.S.
Department of Housing e.nd Urbun Development (HUD) by the County . These
include but me 1101 liutlted to compliance with the provisions of the Housing and
Community Devc iopment Acl of 1974 and ali mlfs , regulations, guidelines and
eirc11lat'!: prnmulcated by the various federal uepa11mcnts , agencies , a1rr.inis1ra:ions
and comrriss ions relating ,o lhe CDBG Program . A lislmg of some oflhe applicable
laws and regulations are as follow s:
l. 14 CFR Part 570 ;
2 . 24 CFR Ports 84 and 85 as applicable per 24 CFR 570 .502 ;
3. Titie VI of the Civil Rights Act of 1964;
4 . TiUe YUi of the Civil rughts Act of 1968;
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5. Sections l04 (b) and 109 of the Hor ,·g anci Community Development
Act of I 974; •
6. Fair hnusing regulations established in th e Fair Housing Act, Public Luw
90-284, and Executive Order 11053;
7. Section 504 of the Rehabilitation Act of 1973 ;
8. Asbestos guidelines established in CPD Notice 90--14 ;
9. The Energy Policy and Conservation Act (.Pubhc Law 94-163) and 24
CFR Part 39;
I 0. Non-discrimination in employment, established by Executive Order
11246 ;
I I Equal employment oppurtwtity and minority busine ss enterprise
re gulmions e~tablishcd in 24 CFR part 570 .904;
12 Se ction 3 of the Housin g and llrhan Development Act uf JO(j8 ;
The purpose of secllon 3 is to ensure ,hat r.mr,loymcnt and olhe,
economi c opportunities generated oy ce rtain HUO financinl assistance
shall, to the grcatcsl extent feasible, and consistent with ex isting
Federa l, State and local laws und regulations, be directed to low-and
very low income persuus, pa1ticularly those who are recipients ol
government assis tance for housing, ar.d to business concerns which
provide econom ic opportunities to low• and very luw-incomc persons.
13 . ~ederal procurement niles when purchasing services, supplies,
materials, or equipment. The. applitllhlc federal regulations are
contnined in : 24 CFR Part 85 or through 24 CFR Part 84 , as
applicable; •
14 . Lead Based Paint regulations cstnblished in 24 CFR Parts }5 and
570 ,608 ;
I 5. Audit requirements established i11 C-MB Circular A•l 33; and
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16 . Cost principles established in 0MB Circulars A-87 and A-i 22 as
applicable per 24 CFR 570.502 ;
17. Conniet oflnterest:
a; Applic"bility.
(I) In lhc pro curement of suppi:cs, equip:nent, construction,
unc.1 services by the County and by the SubGruntcc, the
conflict of interest provisiuus i11 24 CFR 85.36 and 24 CT'R
84.42, respectively shall apply .
(2) In all cases not governed i>y 24 CFR 85.36 and 84.42, the
provisions uf 24 CFR 570.611 (2) shall apply . Such cases
include the acquisition and dispo si tion of rea l propc:ty and
the provision of nssistance by the County or by its
SubGmntees to ind iv idu als, businesse s, nnd other privnte
entities under eligible activities that authorize suc h
assista11cc (e.g., rehabilitation, preservation, nnd other
improvem ents of private properties u r fac ilitie s pursuant to
24 Cl-I{ 57 U.2 02; or g:ants, loar.s, ur.d other a~sistancc tu
busmcsses, individuals, and ot her pri vate entities p~rsu ant
to 24 CFR 570 .203, 570.204, 570.455, or 570.703 (i)).
h) Co,if/i cts p1·0/1ibitcd. The general rnlc is thut
persons dcscribec\ in pnrngra:,h (c) of this section who
exercise or hav e ex ercised any function s or responsihilities
,vith respect to CDBG activities assisted under thi s part , or
who are in • position to participate in a decision-making
pro:ess or gain inside infom,atiun with regard to su~h
activities, may not obtain a financial interest or bcnclit
from a CDBG-assistcd activity, either tor themselv es or
tho.e wilh whom they have business or immediate family
ties, during their tenur e or for one year thereafter .
c) Persons covered. Th e confli ct of interest provisio ns of
paragrnph (b) u f this section apply to any person who is an
employee , age nt , cons ultunt , offic~r, or elected official or
appointed officinl of lhe Co unly , u, any de si gnated public
agencies, or o f the SubGruntee that ure receiving funds
under this pru1 .
d) Exceptions . Upon the written request ,:· the County, HUD
may grnnt :111 e~ccption to tlte provisions o f paragraph ib) of
this section on a case-by-case bw;is when it has satisfactorily
met the thrc , Id requirements of (d)( I) of th is sec tion ,
taking intcJ ace ,ulll tl1e cumulative effects of paragraph (dX2 )
of lhis section.
(I) Th res hold requirements . H L' D wilt consider an
exceplion only afler the County has provided the following
do cumentalion :
i. A disclnsure of the nature of the conOi~t,
accompanied by an assurance th at there has hee n
public disclosu re of the conllict and a demi : ion
of how the public disclo sure was made ; and
ii. An opinion of the Cm.mty 's uttomey that the
interest for which the exemption is sought would
nut viulate State or local law .
(2) Fa cwrs /0 be cunsicl"recl fur exceptiun;·. In
drtermining whethe r to grant a requested excepti(l n after lite
County ha s satir.fn c:,,rily met the requirement s nf pam g:uph
(d)(l ) of thi s sec tion . H U D shall conclude tlmt ~uch nn
exce pt ion will serve to t\lrther the purposes o f the Act and th e
cm,cuvc nnd cfficic~\ administration of the County 's
progrn :u or p:oj cct, tnki ng int o occu unt the following factors,
as apµlicable :
i. Wheth er the exception would prnviJe a
signiflc1111 t cu st bene fit or ·111 essential d:~rcc of
cx penise to the program or project thut wo uld
othcnv isc not he availab le;
11 WheU,er an opportunity was provid~d fnr open
compe titive bidding or negoti atio n;
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iii. Whether the person affe:1ed is a member of n
group or clus•; of low• or moderate-income •
pcrstms inlcndcd to be ll:c beneficiaries of the
assisted activity, and the cxccptior. will permit
such person tu receive generally lhe same
interests or benefits as are bo::!ng rnatlc uvailable
or ?mvi~crl to the gmup or class;
iv . Whether the affected person ha s withdrawr. from
his or her JiJnctions or responsibilities, or th e
decision making process with respe ct to th e
specifi c uss is tud activity in que stion,
v. Wheth er the interest or benefit was present before
the affocled pcrsui: was in a position as described
in paragraph (b) of th is S<!!;lion;
vi. Whethe r undue hardship will r~sult citl1cr to the
County or the pcr.;on affectcn wh en weighed
ag,uinst the public intercsl served by avoidin g th e
prohibit ed conllict; und
vii. Any other relevant considerations.
18. The SubGruntcc ctt 1111ul cugu)l~ i11 a federally funded cuntrac t with any
entity reg is tered in the Lists of Purlics Excluded Prom f-edcral
Procurement nr Nnnprr urcment Programs .
19. Labor Stondnrds (l>nvis-Hucon) •
!,;xccpt for the rchobililotion of re sidential property lhot
contains le ss than eight (8) units , the SubGrnntee, ond its
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:ontraclor and all subcon1ractors snnll comply with the Dnvi s-
Bacon Acl , 40 U.S.C. 276a to 276a -7, and applicable
regulations of the Depa rtment of Labor under 29 C.F .R. Pan 5,
requiring the pa yment of wages at rates o: no : le ss than those
pr~vnilinJ:! u11 si 111il•r consu·uction in the locality as dete rmined
by the Secre tary of Labor, when I.lie projc;;t cos:s total $2,UUU
nr more nnd the work is finnnr.t.ci in whole or ir, part with
" istuncc pro vided under this Agreement . The npplicnble
, , ,s-Bucon wage rate schedule must he included in all bid
111 1 contract document s, as well as the "Federal Llibor
~•:in dar ds Provision s", Form HUD -4010 .
20 . Lead Based Paint Regulation s
If the Project invo lve s acqui sition , constructir , cicm oli ticm,
rehab ilitati on, or any other activity r::latea lo rc sidclllial
h.iu~in ~. and the bui idin g was built prior to 197 8, Le ad Ba sed
?aint Laws an d Regul ation s apply, as establ ished in 24 CFR
Purls 35 u1tu 24 CFR 570 .608 . l'ut1her, all appli cable fcdcrol
and stale luws relating to lead-based paint must be fo llowed,
in clt ,ninc ~uch reculations p:omulga.ted by the U.S.
Environmental Protection Agency nnd the State Depurtment
of Public Health and Environment , including regulations fur
non-housing buildings . If the SubGrantee docs not foll ow
and docwnent lead based paint laws and re1:1ul ation
compliance , tl,e Su i,(l mnlce will not he. eligible for
re imbursement.
21. E11viro11mcntal Rcvi,·w
Notw ith standin g any prov isi!ln oi this Agreement , the parties
hereto ugre e ond ucknowled ge that th is Ar,'l'ee ment does not
constitute a commilmenl of funds or si lt: appro va l, and th at
such commitment nf fund s or approv al ,nay occur o~ly upon
snlisfoctory compl,tion of environmental review And , if
required, re ceipt by Arapahoe Cou111y of a release of funds
from the U.S. Depanmer,t or Housing and Urbnn
Developmenl und er 24 CPR Part 58 . The panics further
ng,e e that the provi sion of an y fun ds to the project i~
conditi oned on Arapahoe County 's determination 10 pro ceed
w ith , modify , or cancel the project bas~d on th e re sults o f a
subsequent env ironmental review .
21. llniform Rclocntion Act (URA)
The Project i5 subject :o the relocation end acqu1s1t1on
requ irements of the Uniform Relocation Act of 1970 , as
amended, and implem ented at 49 CFR Part 24; Section
I 04(d) of lhe Housing & Community Dcvelo;,mcnt Act. as
amended , Hnd implemented at 24 CFR Part 42 ; and
Displacement, Relocation, Acqui .sit.in n, and Re?l•cement of
Hou si ng implemented al 24 CFR 570.606. The S·.1bOrante e
must comply with the County's Anti D1splaccmcnt and
Relocation Ass istanc e Plan on (le.
B. Non-Approprialhins Clouse
The SubGrantee agrees that it will include in every contract it enters, which re lies
up on CDBG monies for funding, a non-approprint1 on cla use thAt will protect itself,
and the County from ony liability or responsib ility er any suit which might result
from the discontinuance of CD BG 1i.mding for any reason. Because this SubGrantee
A11wc111em involves funds from a federal grnnt, 10 the eMtent there is n conflict \he
funding provisions of Lriis SubGn111tec A1,~·cement, th, federal grant und the federal
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stm111 es control rather than the pruvisiu11s of Section 24-91-103.6 , C.R.S. with regard •
to any publ ic work projects .
C. Expenditure Restrictions
All CDDG funds that are approved by HUD for expenditure under the Coun ty's
grant agre~mcnt, induding those that lll'C identified for the SubOrantee's Projects and
activities. si1all be allocated to the specific projects and activities desdb:d and listea
in the gran: agreements. TI1e allocated funds shall be used and eMpended onl y for
the project~ and activities for which the. fumls arc identified.
n. Agreement Chnngcs
No proj ec ts or nctivitics, nor the amoum allocatd therefore , mny he changed
w ithout approval by the County and acceptance of the revised Fina l Statement
aml/ur Con so lidated Plan by l!UD , if required . Changes mus t be requested in
writing and may not begi11 until a 111odification to this Agreement is fully executed.
E . Uircct Project Supervision nnd Administration
The SubGrantee shall be respons ibl e for the direct supervision and admini;tration of
its respe ctive projects or uetivities . This task shall be accomplished through the use
of the SubGranlec's staff, agency nnri employees . The SubGrantce snail be •
,.,sµonsiblc fo r any injury to persons or damage to property resulting from the
negli&ent acts or ~rrurs ad omissions of its slllff, agcots and employees. Because the
SubGrantee is responsible for tl1e direct supervision and administ:ntion of its
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proj ects or activities , the County shall not be liable or responsible for cost ove rruns
by the ~ubGrant ee on ,my r,rojew or activities . The County shall have no d•J:y or
oi>ligation to provide any additional funding to thr Su:iGramce if its projects or
acti vities caMot be completed with the funds £ .o cated by the County to the
SubOrantee . Any cost overruns shall be the sole responsibility of the SubGrnntee.
I . The SubGrantee agrees that all funds allocated to it for approved prrjccts
or activities shall be used solely for th e purposes approved by the
Coumy . Said fun d:, shall not be used for an y non-upp roved pur;,oses .
2 n,e SubGrantcc ag rees that the fund s all ocated for a.iy approved projects
or activities shall be sufficient to complete said proj ec ts or activities
without any additional COBG fundi ng .
F. Indemnity
To the exte:1t all owed by law , the SubGraitee shall indemnify and hold harmless the
County and its elec ted and appointed officials, otiicers, employees and agents from
and agains t any and all losses, dan:agcs, li abiliti es, claims , suiL~, actions or costs ,
in cluding ann meys fees, made , asserted or incurr•!d as a remit of any c!amage or
o.lleg-.d damage to person or property occas ion,j hy the acts or omissions of
SubGrantcc, its officers, employees: agcn!s, contractors or sub c.:o ntractors, arising
uul uf ur in any way co nnected with the Proj ect or th e pcrform!tllce of thi s contract.
G. Hooding and lnsuruncc
If the SubGran tee 's projects involve construction activities, any Contractor it uses for
said act ivi ti es sha ll be required to provide and main:ain, until final acceptance by the
SubGrantec of all work by such ContraLtor, the kinds and minimum amounts of
insuranc e as follows :
I. Co n:p r:hensivo General Liabil ity . In the am ount of not less thun
$1,000.000 combined singl e limit . Covemgr '" include :
a. Prem ises Operations
b. Products/Comp ieted Operations
c. Broad Form Conlr'dctual Lia'Jility
d. In dependent Crmtra clnr.a
e. Broad Fonn Property Damage
f. Employees as Additional in sured
g. Personal lnj w-y
h. Arapahoe County and the SubGrantcc as AddillOnal Namcci
Insured
i. Waiver of Subrogation
2 . Comprehensive /.utomobi le Liability: ln the amount of not less th an
$1 ,000,000 combin~d ~;ngie limit for bodily injury and rroperty
damage . Coverag e to inclllde :
a. Arapahoe Cou.,,ty a.,d the SubGrontc c as additional ~amec
In sured
b. Waiv er uf Subruglllion
3. E:mploye rs 1.iahility and Workers Compensation : The Co ntractor
shall sec ure and mainta in employer's liability nnd Worker's
Com pensation Insurance thot will protect it "B ains! any nnd nil
claims resultir,g from injuries ta and death ol' workers engaged in
work under an y contract funded pursuant to this agreement.
Coverage to include Waiver of Subrogati on.
4. All referen ced insurance µolic ies and !or c:nif'i cates of in sumncc
shall be subjec t to the ful 1owin!l stipuletiu11s .
a Unccrwri t.ers shall have no rights of rt:covt:ry subrogation
aga ins1 Arnpahne County or the SubGrnmcc : i1 b::ng the
intent of the parties that the ir.surance policies so effe cted
s!:iall protecl the parties and be primary cov era ge fo r an y and
nil lo sses covered by the de scrib ed in suran ce .
b. The cluusc cnt:tlcd "Other Insurance ?rovi si om.1' contained in
an y po:icy including Arapah oe County ns an ad dit ional
named ills ure d shall not apply to Arapaho e Counly, o, th e
SubGrantee .
c . The insurance companies issuing the policy or polici es shall
have. no recour se agains1 Arapahoe County , or the
SubGrantee for paymen t of any premiums due or for any
asses~ments unde• any form of any policy .
d . Any and all deductibles contnined in any insuranc e poli cy
sha;l be ass umed by an d at the sole ris k of the Contraclor.
5. Certificate of Insurance: The Contraclor shall not co mmence work
under any con1ra c1 fonned pursuant to this Agrt.-cment unlil he has
submitted to th e SubGrar.t~e. receive:! approval tl1cr:o f, certificates
of insurdrlce showing that he has co mpl ied with !he foregoing
insurance requirements . The SubGrantee shall also submit a copy of
the Contractors certificates of insurance to the Coun:y.
6. No t wi1hsta11 uin ~ Lht: pn,visiou s cont.?ined in th is paragraph (H) set
forth hereinabove, the County rcservr.s the ri~ht to modify or waive
said prov is ions for proj ec ls or act ivil ies for which th:se provis ions
w:>u ld prave prohibitive. Th e SubGrantee understands , howeve r,
Iha: the de cis ion to waive or modify those provisions is fully within
the discretion of the County .
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In accordance wi 1h 24 CFR pllrt.s 84 11nd 85, the follow ing bo nding m ;u:,cments
shall apply to all projects exceeding lh e si mplified acquisiti on threshold (currentl y
S100,000):
I . A hid guarantee from each bidder t:11uivultnt to 5¾ uf the bi:! price;
2. A performance boll'l on the part of the contractor for I OU% of' th e
contract pri ce~ nnct
J . A pa yment bo nd on 1he part of' th e controctor for I 00 % of th e
contra ct price .
II. Reco rd s
The SubG ru ntcc shall maintain a co1rp letc set of books and reco rcs doc ume nting its
use of CD BG fund s an<: its superv isi on and adm inistration of the Project. Records
arc lu include doc u111c111 a1ion verifyi ng Project eligi bi lity and notional objecti ve
com:,l iancc, as well us financia l and other ad.-nini,trdt ive aspect s involved in
perfo rm ing lh c Project 'nie SuhGrantee shall provide full access to th ese books and
records to the Count y, the Sccrolary of HUD or his designee, the Office oflnspector
General , und the General Account ing Offii;c so thal co mpliw1ce with Federal laws
and regulation s ma y be confirmed . ·n,e SubGrant::e turth er agrees to provid e to the
Co lmty upon rec1u es t, a copy of any audit reports pertaining to the SubGrantee's
finw 1d al upcrmious d u,ing the tcnn of' thi s Agreeme nt. All rec ords pertaining to the
Prn jec: are to be maintained for a mi ni mum of five years following close-~ut of the
Project.
I. Rcponing
The SubGrantec shall !ilc all report s and oth~r infonn ation necessary to comply with
applicable Fe deral la ws w1 d regulations as required by the County and HUD. This
shall incl ude provi ding to the County th e in fo rmati on necessary to complete annu al
Performan ce Rep ort s in a :im e.y fa shion .
J. Timeliness
The SubGrnntec shall comply with the performance standards established in Exhibit
A of thi s Agree men t. The SubGramee undcrstand8 U1a l faibr c to ~o mply with the
cs1ao li shed slan c!ards may lead to a cancellatiot of' the Project and a lo ss of al l
une xpended fund s.
K. Reimbursem ent fnr Expens es
Tnc SubGrantec agrees th al before the County con di stribute any CDBG funds to it,
th e SubGra ntcc mus t submil to the Co unty's Housing and Community Deve lo pment
Services Divis in n do cumenrntion in th e form required by lh at Division which
properly lllld fully idcmilics the amount which the SubGramee is reques ti ng al that
ti me . The County sha ll have ten (10) working da ys tu 1eview lhc 1eque st. Upon
approval of the rcques~ Ilic Cuwlly wil ! distribute the requested funds to the
SuhGrnntee ns sonn ?-~ po ss ibl e .
L. Program Incom e
All program income direc '.ly deriv ed from the Arapahoe County Community
Development Dl ock Grw,1 Program rece i'led by th e Sub Gmn tee will be returned to
th " Co unty unless auth or ize d in Exhihit A Scope of Services to be retained by the
SubGran1cc.: witl uispc r~ed for its approved CDBG Project activities . lf the retention
~nd re-use of Prognun Income is Author iz,:d, it must be d:spcrscd for its approved
CDl:lG Project 11 r.1ivi1i :,s hr.fem: additional CDBO rw,ds are requested fr om the
County. rol iowir.g comp kli on of lhc SuhGran tec's Arapahoe County COBO
Projects, all program inc me directly genel"aH"1 frnm lh e use ofCDBG funds will b~
rem itted m the Co unt y.
M. Reul l'ropcl'IY
Real property acquirci.l in whulc u1 111 p1111 wiL'1 CDIJG funds shall oc ut ilized in
acco rdm,ce with th e scope nnc goals iutntinci.l in Exhibit A Scope of Services
a<tached 10 and ma:le a pa rt of this Agreement. S.1ould the property in question be
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so ld or otherwi se di sposed of, or lht Af!f!IOVed property usage di~cominut:<l, the •
SubGmn1ec shull adhere 10 the requirements of 24 CFR PP.TIS 84 or 85 (a s
app!i::ablc) re gardin g the use nnd di spo siti on of real property .
N. Stutc aml County Law Compliunce
All respons ibiliti es o: the SubGraaiee enumerated bcrein shal l be subject to
applicable Sta te. of Col ornrln statutes and County ordinance,, resolutions, rules , and
regulati on$
0 . Suhcontratts
lf su bcontract5 ar~ used on 11 ,c Project, the SubGranlcc agrees that the provi sion s of
th is Acrccm enl sh P.11 npply 10 ""Y subcontract.
I', Suspension or Tcrmin•tion
This Agreement may be immediately suspended or tenninated cpon wrin en
nutiflcal iu11 frrnn U1 c County if the SubGranlcc materially fails to comply with any
t e:111 of this Agreemenl . Thi s Agrccmcnl may also be tcnninated foe convenience by
mutual ngreemenl of the County and the SooGrantee .
Q , llrb•n County Designation •
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l11 the event that tl1e Unit of General Local Government sho sld withdraw from the
County's "Urban County" design ati on, this Agreement shall tenninate as of the
tenn ination date of th e Cnunty's CDBG grant Agreement with HUD .
R. Certification
The SubGrantee certifies that to the best or it ~ 1:nnwleni:e nnrl hclie.f:
I . No Federa l appropriated funds have been paid or will be paid , by or
on behalf of it. to ~ny person for influencing or attempting to
inOucn ce an officer or employee of any age ncy, a M~mber of
Co ngres s, an officer or employee of' Congress, or an empl oyee of a
Member of Congress in connection with fae awardin g of any Federal
cont:act, th e maki ng of ~ny Federal gi'Bnt, the makin g of any Feder2l
loan, the entering into of uny cooperative ag reement, and the
extension , co~tinuntion , renewal , amendment, or modification of any
Federal contrac '.. gran t, loan, or cooperative agreement; anj,
2. If any f1L1d s ulhcr than Fcdcrul app,opriated funds have been paid or
will be paid to any person for in:luencing or ancmp:ing to influence
an officer or empl oyee of any agency , a Member of Congres s, an
officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contra ct, grant, luun , ur
cooperat ive egreement. it will complete and submit Standard Fo::Ill·
LLL, "Disclosure Form to Report Lobbying ," in "ccordance with its
ir1slructio11s .
S . Disnllnw•nrc
If it is detem1ined by HUD or other federal aget,c y th at the expenditure, in who le or
in part , for the Si:bGrantec's Project or activity was improper, inappropriate or
ineligible for re imbursement , then the SubGrantec shall re im:iursc the County to th e
full extent of the di sa ll owance .
T. Reversion of Assets
Upon expimiion of th is Agr eement , the SubGrantee shall transfer to the County any
CDBG funds on hand at th e time of exp ir?.tinn and any accounts receivable
attrib ut able to th e us e of CDDG funds . Any real property under the SubGrantee's
control that was acquired or improved in whole or in plrt with CDBG funds
(including CDBG funds provided to the SubGrantee in the form of a loanj in
excess of $25 ,000 is either:
(i) Used to meet one of the national obj ectives in §570.208 (formerly
§570.90 I) until five year s alier expiration of the agreement , or for su ch
longer period of tim: as determined lo lie appropriate ·,y the County and
specified in Exh ibit A Scope of Services; or
(ii ) Not u sed in ac:ordance with national objectives in §5 70 .208 (formerly
§570 .901), in which event the SubGrantee shall pay to the County a n
amount equal to the current market value of the propcJty less any portion
of the val•Je attributa,ie to ex pend it ures of 11011-CDBO funds for the
acquisitio~ of, or improvement to. th e pro :,eny .
JV . RESl'ONSllll LITJES OF THE COUNTY
A. Administrative Control
The Ponies recognize and und erstand that the County will be the governmental
entity reqcirec to execute all grant agrccmc~ts rcceh·cd from 1-ICD pursuant to the
County's requests for CDBG funds. Accordingly, the SubGrantee agrees thal l1li to
its projects or activit:es performed or conducted un der any CDBG agreem e~t, the
County shall hnvc the ne:essnry odministr.1ti ·:e contro l required to meet HUD
requirements.
B. Performance and Compliance Monitoring
The County's a-:lrninistrative ubligatiuns tu th e SubGrautee pursuant 10 paragraph A
above shall be limited . to the performance of the administrative tasks necessary to
make CDBG funds nvailnble to the SubGmntee and to provide Housing and
Commwtity Develo;>melll Services staff who se job it will be to monitor the \'ar ious
projects fU11 ded with CDBG monies to monitor co mpli ance wi th applicable Federoil
la ws and regul ations.
C.. Reporting to HUD
The County will be responsible for seeing that nil necessary reports and infonnatior.
r~<1uired or Ute Cuumy w·e fil e d with BUD and other appl icable Federal agencies in
a :imely fashion .
V. EXTENT OF THE AGREEMENT
This agreement, includin~ any documents attached as exhibits which are hereby
incorporated herein by reference, repre5ents the er.tire wid integ.ated agreement
hctwecn the County, and SubGrantee w,d supc:sedes all prior negotiations,
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representations or agreements, either wrinen or ora l. Ar.y amendmenls tn thi s •
agreement must be in writing and si gned by both the County , and SubUrantee. If
any portion of tlti s agr~emcnt is found by a court of competent jurisdict ion to be
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void and/ur :mcnfurccablc, it i~ U,e intent of the parties that the 1cmaining portions of
this agreement shall be of full force and effect.
Vl. NOTICES
Notices lo be provided under th ;s Agreement shall be given 111 writing and either
delivered by hand or deposited in the United States muil with sufficient postage to
the addrcsse~ set forth:
To •.he County : Arapahoe County Allomcy
5334 S. Prince Street
Littleton , CO 80 120-1136
and
Arapahoe County Housing and Community Development
1690 W. Linleton Blvd., /1300
Littleton, CO 80 I 20-2C69
To the SubGran ,ee : C ity ofEnglewoud
P.TTN: Janet Grimmett
l 0G0 Englewood Pkwy
En~ltwood , CO 81)1 I 0
In Witness Whereof, the Parties h• ve caused th is Agrecmenl to be duly e':ccuted this
_____ day of _____________ , 2013.
Suh(irantee:
Signalllrr. -Randy ? . Penn
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Title _ Mayor
Board of County Commissi oners
Arapahoe County, Colorado
L>rm Klemme on behalf of the Board of Cow11y Cornmis sion:rs
Pursuant to Resolution# UOl 52
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EXHIBIT A
SCOPE OF SERVICES
FOR CDBG REH/\B
Program Name : Englewood·•Houslng Rehabilitation
CFDA #: CDBG 14.218
rroject #: ENHS 1313
AGREEMENT AMOUNT:$ 2 7 ,500
AGREEMENT ENU DATE AND PROJECT DEADLINE : 4/30/2014
INTRODUCTION
This Scope of Services is attached to and Incorporated Into the SubGrant ee Agreement between the
Boord of County Comm issioners of the County of Arapahoe, State of Colorado and the City of Englewood
(SubGrantee) as referen ced In the Agreement. The purpose of this Scope of Services Is to further
describe the proj ect requirement s re i erenced In Sectio n II . C. • Performan ce Crlteri• of the SobGrantee
Agreement.
1. FEDERAL REGULATORY INFORMATION
CDBG National Objective': R•nefit t o low -and moderate-inc me ILMll hous lrg
HUD Matrix Cude : 14A Singlt Unit Proposed Number of beneficiaries•: 3
Residential
'Benefic iaries arP. to be counted by the number of total numberof O PEOPlE or~ HOUS EHOLUS who
will benefit from the project (including all members of a hou sehold).
The Project will be carried out under the :
0 CDBG Area Benefit ci efinitinn ~ CDBG Limited Clientele d efinition
For Limited Clientele Ac'.lvllles : Sele cl wilicil rnethuJ o f in come ve rification will be used :
LJ Self -Certificat ion C>s] Verification with supporting inr.ome documentation
If in come will be ve r ifi ed', select the method thot will be used to determine annual ho us ehold Incom e :
0 N/A ~ Part 5 Section M O Census Long Form O IRS Furm 1040 Lorog Form
Z. ACTIVITY DESCRIPTION/PERFORMANCE GOALS
1 Chan11c l u •µp1u1,11 i•ll! Ni1tlu11,1I Ob jl!ctive If necc:u1rv.
'~or d6 ,rlplion1 of each Inco me ver ification mcthoc :11\d rtqvirtd doc.umrnutlon. eo ,.,,
h)1p ://www.hud -revJ9fl 1cc:1/ted/:.ffordi1blthO\!!l.nall!~calc111;argrJcalrJll JPr.cl rri
Thi ~ w1b1 lle pr ovl4H an on ,ll nt lr,comP ral:uUllor fc, eich of 1hc thf!'t vc:rlll callon mr:th od~. Thr 1110 of tilt calt ulato r Ii. reQ Ull t d and ii p1m 1,
out nf ,n,. rnm11lc1,.rl r11l :ulatn r for eac h househ old anintd must be ma1n u ln td on me .
a. Purpose (short description of prosram purpose)
The Housing Rehabilitation Project is available within the City of Englewood t o assist low and
moderate income fomilie~ with lhe financi ng of their ma jor hou se hold re pairs .
b. Goals and Community Impact
To i.,ruvide loan end/or cram s h,\ 3 sinsle fomlly homeowners wlth 1r Englewood .
c. Project Addro<S•throughout Arapahoe County
Sites within Englewood addresses unknown at this t ime .
d. Name of Organization carrylnc out the Activ ity -City of Enslowood
Organlzallon Is : 12!Anutl1or un it or local BOV'I ; ["]Another public agency ; Ocsoo only; 0
Subrcdpienl only : O c1mo de<lgnal•d •• sub reclplenl
e . Local Juo'isdlctions rules and rcculatlono/ADA
SubGrantcc agre~~ lhal It hct 5 re ild and under~tand!> th e loca l jur l~dlction'::: rul ct..ind regulations
and l oca l r.od es pertaining to the work ""d thut all work will be permi tted w ith the municioa llty
and completed according to I" rul es and reguiat ion s. SubGranlee will p erform Lloe wu r k In
accordance w itn the Americans with Disabilllles Ac t (ADA),
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f. Detailed Program Requirements
The responslb1llt1P.s of'the City or Englewood for lmplernenldtion or the program will Include: •
Market the program :
·• Ac cept all apptications;
Deterinlne applicants ' eligloilitv aHd aporove or deny grants/loans.
• Maintain a list of approved contr,,r.t ors;
• Complete a Site Specific Environmental Rev iew;
• Determine rehab needs and devl!lup comp rehensive work specification s;
• Structu re contractor blddlne prorPs s;
·• Prepare contractor ond client documentation ;
• Monitor r ehab ac tivity:
• Comp ly w ith lead -based p;un t rr.g ulatinn s ;urn ensure that temmh, ow 112 rs
and contrJctor > are aw3re of th ei r rights, responsibil iti es anti opt ion s;
W.alr11ai11 prugrcm1 activity reco rds and produce reports a:; !iC t forth in th is
cont ril c:t ;
a. Program Income
lnspccL each rehab once completed wilhthe contractor, and slcn-off o n
t1·,e )o b being completed os stated in th e description or work; and
Ensure ttia l all City permit ti ng""" local sLaHuarc s are met .
Proeram income Is th e gros1 Income rec eived by the ;ubG ,amee direct ly generated from the
use of CDSG funds under this Asreement Proeram incom• Includes :
Procetds from the sole or leo,c of property purchased rr improved w ith CIJK G fund~ •
un til fi vt! yt!ar!t ilfter th e t~1rn i11alion of this Asreem,nt;
Proceec1s from the sal e or lea se or equipment purchased wiLh CDBG funds ;
• • Gross Income from th e use or rectal of real or pe rsonal prope ·ty acquired , constructed
or improved hy the SubGrantee less costs incidental to the generation of I ncome;
Paym•nts o f pr incipal and interest on loans made by th e Sub~rantee using CDBG fund s;
Prcc e!'ds from th e sale of lo ans or obligat ions secured by loan s made wi th CDBG funds ;
lnterc :;t ea :11~d un prog ram income pending I!:. di spositio n (NOTE : int crc5 t corn2d on
CD3G fund ~ held In revolv ing loan fum.h, is not program income and must be rem itte d to
the U.S. Treasury at least annually), and
Funds collected th roug h special as se ssments on properties not owned and occupied b"
LMI hou;e hold s In order to recover the CDBG portion of a public improve meet.
The County {Xlau thorize s 0does not authorlte the SubGrantec to re :ain Program Income to be
use d for eligible CDBG activities . If authorl,ed, Program Income may be use d for the following
purpos es : The F.ngl Pwnnd Hou sing Rehabilit ation Program
Rcport inc progl'llm Income : Monthly, the SubG rantee mu<t report tr. the Cnunty on the
amount of Program In com e rctclvcd , lc s!i cor.·~ inc idental to the generation of Pro gram Incom e
Any Prur,1 an 1 In come in !Mcess of the amount of CDBG fund~ ide ntified in Sect ion i. Bud ge t must
be repaid 10 the County .
I. Budget
ITEM TOTAL AMT. PD Bl'
BUDGET COUNTY
Ad min-Personn el Com ~Sfi,000 $2,500
Proj.c1 Rehab Cost, .~21,000 '",000
AMT PD BY
Eoglewaod
$11.500
:·,.-~·-!iZ~~i;;.~,itPl~~:-~~~~~u:.,~ ~?1.8-l'{QQ.0' ~i:t:[~~ t·:1S?J.}~1lJ.~;;f~~::i ~~~5 ~~~v;i,;:~:J..<,!
1h~ n111 ounh 111 eac, bJd11et line Item ma\' t.1.. ;ijiu~tcd with the written ap:,roval of the Co un t.,.;pmv1 ded , how ever, ~hat the
tot•I am0 ·.1 nt of tho av..1rc does not change .
Rera lnA ce : Up to SY. of each draw ma\' Lie rct11incd to ensure that the wo,k Is compl eted sati sfactorily . Retalnaet wlt hhel c wlll
bt oa ld within 60 di vs upon th e co inph !tlon and nusfa ctorv Inspec tion of the work .
3 . DRAW REQUESTS
Draw request s are d1 :e for c .ic h c.alcndar month by th e 20 1·• day of th e following m nmh . Oraw rr.q ue5ts
must i11 cl ud~:
a . Draw cover she et showing itemlied li st of expenditure s (HCDS l urm)
b . Supporting d oc umentation (check all that apply):
[2:1 Third -party i11vcices or rece ipts
~ Chec k copies showing payment ca shr.i e nl (c n cell ed checks)
0 Li en Waiv ers
0 Davis-Boc o n Ce rtified Payrolls-th e one unit is considered a group home and therefore
e>cemp1 from Dilvi!i Bacon
181 Federal Acc ountabliily end Transparency Act form (Atta ,:hment I)'
•p~, tli e Fe r!ercl Acco untabUJty ond Trwsporcnry Act of 1006 o s omtm ded, compensnrlon drua /nr CPrtnm
of/1 c1c /s mu sr br reported. Tht report .form Is attPched hert ln ff$ Attochmnir 1. This form must te
subm,tr,d wlrh th, firH draw requt'M and up'iated If thtre or ~ c/!an :,es
fgJ Site Speci fi c Environmental Review chec:klists
Note: Payments on drawi submitted after M oy 20 m ay be dela yed du e to end-of-year HUD re;,orting
4. REPORTING
Data colleclio11 must be completed tlemofls:rnt ing income eligibility and ach ie ve ment s met towards
mee t i ng the o lJjectlves described in ;ection 2 Act ivity Description. The d isburs ement of funds is
c:ontingent upon th e rect!iµ~ uf ~he re qu ir ed Inform at ion .
Reports ar e d Je for each calend a, 111u11th b\' :he 20111 da y or the fo ll owing month . Reports must include :
No of beneficiarie s serve d durin g the repor:in g periud
Demographic information• fo :' 0 th e 1n div 1d11;1 ! se rved , or ~ each hou seho ld
HoJsehol d income• (if app licable)
Brief narrative report on activities contained in Section 2
Program \11 com~
'HCIJS will provide a form for the collection of ben efic ,ar'I income and demographic information;
howevP.r, tn e SubGrantee may use Its uwn rorm , or a form used for another fund source r,r the same
oroeram, provided tnat t he following informaliur. is collected:
Uniqu e identifier: Name and adctress
Whether the hea d of household Is femal e and /or disa bled
Whether the head of household is age d 62 years or older
• Total numlJi:r uf household members
Tntal income of all house l 1old members
Ethnic!ty : Hisp anic: or Latino OR Not Hisp anic U" ·~at in o of each househ old member
The race c,f each house hold memb er:
Wh ite
Black or African Am eri can
Asian
America n lncii i1n or Al o5ka Native
Native Hawa ii an or ::.Hhcr pa ci fic Is lan de r
Am erican India n or Alask a Native ond White
Asian and Whil e
Hla ck or African Ame r ican an d White
Am eric an lndian ·or ·Ala ska Nal ive c:u1 LJ ·Bla d or African Ame rican
Other Mulr ,-Kacial
NOTE: Bo th r.:h niCIC )' ANV race category musr be >elected for ear.h house hold m ember
Sign ature attesting to the ace · ,cy ot th e information submitted .
5. RECORD-KEEPING AND MONITORING
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Su bGrantee shall reta i n on fil e the following documents for o period of five years beyond the final cl ose-•
out of this grant. Flie s shall be made available to Ara pahoe County, the Department ot Hous ing and
Urhan Deve lopment, the Offi ce u; Inspector Gene,al, the Gene ra l Accounting Office, or any othe r
feder:11 regu lat ory agen cy , upon re quest for moni toring purposes.
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At minimum, file5 must contain·
1. Agreement between County imd SubRecipient
z . Draw Requests and supporting documental_ion (see Section 3 Draw RequeSts)
3 . Annual audits
Eacn property Ille must contain:
4. Homeowner apphcatoon loo assistance
5. Source documents used to determine income elig ibillty and Income verification calculator print•
out (if HUD income calculator is used)
6. Agreement between the SubRecipient and homeowner
7. Prom issory Note and Deed of Trust, including any addenda, if ap~licable
8. Title check or cony of deed, documenting ownersh,p of property
9, Site Specific environmertal review, npproved b1· the County
10. EPLS check on contractor and subcontra ctors used
11. Copy of flood Insurance Certificate nr Policy, if property is .0 ,,11,rl in a FEMA 100-year rood plan
12 . Woo k write-up/scope of work
13. Documer.tation lhal ti,~ work was conducted per the approved rehab standards and the local
jurisdiction's housing codes
14. Copies ot inlt al and final lrspections and check-lists, p~, funned by a licensed contractor
1~· i..1en waivers obtaine · for progress payments and final payment from all cuntrc:11.w rs end
subcontractors
16 . Beneficiary Data (see Sect,Jn 4 Reporting)
fi·oli;t:0cJN't1'\tis"E;0,ir,,'::3 F.ecelii>:4'lt>1s,Ri(iio'iir,Ni.;
1. P~1ru1111 ,1 11;e Cig•I: OCr,:111, su·Iab't Uvinc cnvlronm 1nu: [EJPro..,lcc riecenr ~llnrdahl !! hotHlic: □Create eco-.omlt opportu1,itlt1
l . Periormance Outeom~· D Av,,Uabll IY/AccmlbUitv; 0 Affordab 1h1V, [8J Su.stain ab11ity
J. Check bo11 lf ~roJect 1ddr,ssls to bt markt:t as conhdtnual 0
,. Attivltv Purpou~: 0P1l"lent Homel,ssn1m; Cittetp the Home le5S ; QHelp lho~e w:tt, HIV /AIOS; O1-telpptm,u11) w \11 lib •blll1 ic1
!i , CJ ,ccompll1hmcnr~ 10 be reported ill ;in0Iher itdlVity: ID1S f.
6, hct·vlty being earned our by Gra111ee ? Ovn: Ono II ye~. act ivity•~ brine cm1eo otit throuch : Q!111pluy1:e1; 0 Contractor!.; 0
:loU1
1, If Agr~tmtnt 1, w ith ~noth o r Co11n~ de:,anm,.,t, th e aruv11v will h., carried oul b\·: Ocountv~mplovces; Ocontru.tors ;
Oeo1h
a. Area l'/pe. Ocorn Area; □Local hr«et Ale a; O strilegv AIca
9. Special Ch.1ractenst1cs : 0Presioenti;illy Oed;Hed ma1or Ols;ute, AreJ ; OtllStorlc P1eurva tlo n An:d; Oe,ownfi!!ld Rede,"lop'Tlen1
Arc.t -indi cate number cl ;m e sremedia1ed :
lO. Ae1ivlt•, 1niormalion : Oonc-101 ,0nt Replace~ Ou1~l:m!menl. OFavou!oJ A\\111hy; Ospi:~1 .al A11eume nt ; 0Rcvolvlnr: f vnd ;
0:10;11 funtJ ~tJ
Attachment 1
Ferlerol funding Accuunl•uility and Transparency Act (FFA TA)
In occordanc:c with Federal Acquisiti on Regulation Clause 52.204-10, rtponing is :~uia-td fo : it Wa rd~ or S2S,OOO or
:nore.
Information rield Rc.s1,u11M•
Dclinnlons con he fo 1111d on !he tcv cm: urlhh ruuu .
I. A~c::ncy or Jur isdi:lion DUNS numhcr: Arapahoe County
2. Sub1ccipicn1 name Re cei ving Award : City of Englewood
J . Suorccipicnt Parcn: UUNS number:
(rt port If d iITcrcn t from ngr.n r.y n11mh1ir
nbovtt)
4. l..oc :ui on of Entity R:ccivin~ Award.
(full street udtlro,s)
5. Primc.ry luc1;uio11 oi Pcrrcmnancc of the Award :
(City, Stntc and Co ngnssion11 I District)
I
Amwer True or False (b elow)
6. ln tht pn:L:eding fi.sca i year, Con tro:ioi-received:
a.) S25,0UO,OOO or more b annt:al gross
revenues from federa l procurement
ccnlJ'BcLS/suboornracts 1md/or federal !inttncill
assistance awards or sub:iwards st:Ojec t to the
TronsDarcncv Act .
b.) 80¾ or more nfiLo,; annua l grcss :evc nu es
fro m federal procureme nt comnu.:ts/)ubcomracts
and/or fcdcn1l 1inan~ial asslStancc aw.lrds or
si:bawards subject to the Transparen cv Act. ----c.) The pub lic does not hil\oC 11c-r.c,;!t to
mform11ti1m nhout the compen sa tion orits five
:non hichl y cornpcnsated Execut ive s throug h
pcrhidic rt r ons filed through the Securi ties
__ g_xchen~c Act or 1!134 onhc IRS . --A u rm swer to q_u.t!,f/,'n11 7 is requirer/ ONLY tvhcm all t1ttswtrs to questions 6 arc true.
7. Names an d tutal 1,;u ;up:.:11 sation oflh: fiv e (5) mo:.t hi shl y .:ompensatcd Extcurives fnr the preced in~ fi sca l
year
11inLli!me Compcn!>a\io n Amounl
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By signin g be low , I cert ify the informat io n conusincd in this rep ort is comp le te and 11:curetc 10 the be st o:'my
knowledge.
Signat ure of Res ponsib le Ad ministrator an d Ti!lc Date
Definitions
1. The D UNS Number of th e ag en cy receiving the award , wh ich Is used as the unique entity
identi fi er.
DUNS Number -Dun and Bradstreet (D&B) -T1 is commercial entity maintains a repository of
un ique 1dentif1ers (D-U-N-5 Numbers), which are ni ne-digil sequences recognized as the
universal standard for identifying business entitles and coroorate hierarchies. Any organization
th al has a Federa ' co~tract or grant must have a DUNS Number . · ·
2. The name of the ent ity receiving the award; Sub-Grantee , Sub-Recipient , Sub-Awa rdee.
3. The DUNS Number of the agency receiv ing the award (if different than Sub-Re ci pient in box
#1 ), which is used as the unique entity identifier. DUNS Number -Dun and Bradstreet (D&B)
-Th is commercial entity mai'ntains a repository of unique identifiers (DUNS Numbers), which
are nine-digit sequences recognized as the universal standard for identifying business entitles
and corporate hierarchies . Any organizat,on that has a Federal c:>ntroct or grant must have a
DUNS Number.
~-The b usiness office location of the entity receiving the award under the award including the
city, state, congressional distri:t, and country.
5. The primary location of performance under the award including the city , state , congressional
district, and country .
6. Thi. names an:i total compensation of the five highest-paid officers of an entity if, in the
· precedin'g 'fisca l'ycar ,'that entity received : SC¾ ·or more of its annual gross ·revenues in Federal
awards , $25,000,000 or more in annual gross revenues from Federal awards , and the public
does not already have access to data on executive compensation through reports filed under
section 13(a) or 15(d) of the Securiti~s Exchange Act of 1934 , or section 6104 of the l:l!'!rnal
Revenue Code of 1986 .
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COUNCIL COMMUNICATION
Date: Ag, ",da Item: Subject:
August 5, 20 13 9 a iii A Bill for an Ordinance Making Changes to 4-4-2 of the
Englewoor! M11 nicipa l Code (Build ing Use Taxes )
Initiated By: I Staff Source:
Fi nance and Admini5trntiv~ Service.s Department Frank Grye lewic1, Directo r ...
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council di scussed lh is issue with staff at the study session on Juli• I, 2013. Council req uested sta ff
ru epare a bill for an or dinance mak ing changes that will clarify language, add a definition tor "Real tstate"
in th e Code, as well as up dat e laneuace re!larding rhe minimum amount a projec t must be to before being
allowed to make paym ents.
RECOMMENDED ACTION
Staff recommends Council approve th e all ac hed bill ior an ordi nam:e making chang es to 4-4-2 of the
Englewood Municipal Code as noted in tl.c following section.
BACKGROUND, ANALYSIS, AND AL TUNA TIYES IDENTIFIED
Generally, a contractor issued a permit fa , work in the City of Enelewood is s11hjpr·1 1,, building use tax on
half tho, ~01111 dCt pr ice tim e• ) .. , percent. Unde r tho, cu rro,nt Cod e, a con tractor can mak e pa yme nts if the
project ,s over $200,000. This amount may have been relevant who,n tho, la nguag e was writte n but is fa r
too low , as eve n small project~ easily exceed S200,000.
Current Code ianguage is vague regarding what is subject 10 the builciing IISP. lax . All building materia ls
use d in the "footpr int " of the building as well as "site work ." Sile work includ"5 constructi on material s but
also l~n dscaping, u1llily Installation, c urb and gull o,r, p,trki118 lu1111Jl ~rials, e tc .
The propos ed ch~nges are shown below:
4-4-2: · Definitions .
Be•!tr; Include• land and anythjng firrd 'mmnyahle nr nermanenllr attached to jt ,ych
as hyildings, walls, fi•turcs. imprpyemsnts, roads, trees, shrubs, fences, sewers, flnJl",~~-
utUlty systems.
4-4-S•J•B-2 Bui/ding/Construction Materials and Supplies : Any person •,;he eees nel n1a ia1ain a
"""''""enl ialaee ef l,usine., ilhin the heandaFies ef lhe Gil, an!I who shall build, construe! or
improve any building, dwelling or other structure or improvement lo realty whatsoever Lim:l!!!:ti.!l&
l>u1 nut limitrd to siructures, and sile work such as landscaein& utility infrastruduc«, curb/1utter
jp:;t;aflafinn, Parkin& Int FGSMrfaciDC, CIC,) within th e City shall, tJpon applir~tinn for a~ •
permit fnr lmproyemsol IP realty oay as a deposit for payment of the tax levied by Section 4-4-5-1
an amount equal tn three and one-half percent (.J..5%) of fifty percent (.50%) nf th• e•tlmatr.d cos!
or lolal contrad nrice of the 1truc1urc imnmvemeot or three and nne:balf nrcrrnt (l.'i~
Percent (40%) nf the estlDHted cost of the lmornvement otbcr than 10 the structure~
t.a~'e''"'· ,t.a, Jf the CJUroiled cosl or Jbe 101al contract prjce nf the lmnmvrment tn really is in
l:llf!Ull ~"6 t. .. aet,ed 1ile11."1Ae ffolla" ($~) lbm mlHion dollars cs1,000;000 001 or••
"'r.t hy City <:nuncil N@wlutinn, lhe Clly Man<1&P.[ nr dp,;ggP.e, al hisDJcr discretion and upon
appllcatnnn to rt, may authori,e a wanver of sairl deposit and accept the payment of said tax on a
monthly, quarterly or other basis, based upon actual rurchases of materials, supplies and equipment
fnr which such lax may b e du e, subject l o surh rul e.s an d regulat ro ns as the sard City may adopt. In
all c ases whPre the deposit re~uired by the provlsrons r,f H11s Section is made, if It 1s determined at
th e time of the cnmpletion of the bu ilding, dwellme or other stru cture of improvement tron, the
invoices and statements reflectine the p,rrcha se therefor, that the deposit made as herern 1eq1111ed,
together with the actual payments to the City as a sales lax, is in excess of the actual tax due
thP.rP.tor, thP pP.rson making sa id depos<t or payinB ~aid tax may make application to the City for
rP.fonct nf ,my ,1mn11nt f)<'lri 1n P>C C:P SS of th e .1 r 111.1I taxPs due, in which ev e nt 11 shall be the duty of
th e p erson making ~11 ch -'r>rlici'ttion to furnish all necessary bills and invoices evidencing over-
payment of the tax, and, if the said City is satisfied that there has been such overpayment, ii shall
refund su ch overpayment to the ta).payer .
FINANCIAL IMPACT
These changes to the Code w ill better inform contractors of the materials they use that are subject to the •
Building Use Tax . Revenues could increase In the future as collection of taxes will be made on all materials
used for a project including the building footprint and any work on the site.
Increasing the amount that a project must exceed before b eing allowed to go on a payment plan will insure
the City of Englew ood c o llects more Building Use Tax when the building permit Is ls1ued Instead of
collecting taxes over a period of time.
LIST OF ATTACHMENTS
Pnupused bill fo r am ordinance
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ORDINANCE NO .
SERIES OF 20i 3
BY Al'THORITY
COUNCIL Bll.L NO. 38
INTRODUCED BY COUNCIL
MEMBER ____ _
ABO..LFOR
AN ORDINANCE AMENDING TITLE 4, CHAPTER 4, SECTION 2, OF THE ENGLEWOOD
MUNTCIPAL CODE 2000 RELATING TO BUILDING USE TAXP.S
WHEREAS , the cuJc p1ovisio11s allowing periodic payments of building use tax has not been
amended since the 1985 code; and
WHEREAS. the Englewood Mwiicipal Code requires a deposit for building use taxes for small
projects and allows larger projects 10 pay building use taxes on a periodic basis; and
WHEREAS . the current threshold is $200,000 (two hundred thousand dollars) which was
reasonable in 1985 but is low tod•y because JnUSI projects easily exceed that amount and so those
proJects valued at S2UU,OOO (two hundred thousand dollars) or below should be treated as other
smaller projects; and
WHEREAS, the changes clarify current code language in describing what is subject to the
building use tax; and
WHEREAS, the Director of Finance and Administrative Services 111L1 with U,e Englewood City
Council to discuss this matter at the July I, 2013 Study Session.
NOW, THF.REFORP., BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO , AS FOLLOWS :
.s.wil!IJJ.. The City Coun,,il of the City of Englewood, Colorado hereby authorizes amending
Tille 4, Chapter 4, Section 2, entitled "Definu ions" of the Englewood Municipal Code 2000, hy
insening the following tenns in alphabetical order, to read as follows :
4-4-2 : Definition,.
When used in this Chapter, the following words and phrases shall have the following meanings,
unless from the context it clearly appears that u differelll meaning is indicated :
/.lealor In,ludc:$ land and IYl)1hinc fixed immovable or pegnaocnUv attxhed 10 n such,,as
hnildincs walls fixtures jmm·ovffllcpts.roads tress shrubs fencq a,wrn s1ructum.JWd
utilitv &vstems
~-The City Council of the City of Englewood, Colorado hereby authorizes umending
Title 4, Chapter 4, Section 5 Subsection 3, oflhe Englewood Municipal Cude 2000, entitled
Payment and Collection of Use Tax to read as follows :
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4-4-5-3 : l'aymenl and Collection of Use Ta,.
[EDITORS NOTE: 4-4-S-J(A) contains no changes and is therefore not includc:<l here.)
B. Payment and Collection on Specific Items : The following special p10visio11 shall apply to the
payment of any use tax due on the use. consumption or storage of the follow ing items:
2 . Building and Cqn,stm£tiun Materials unJ Suµplit1s : Any person he daes I et MOitllaiR a
l'IHlftltRIHII y,laee ef hu11i1uttm iLhi11 Hie, lmllf1d11·i• efll1e Ci\) Hui who shall build,
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curu;lrucl ur improve uny bWhli11g, dwelling or other sttuc turc or improvement to realty
whaLSOevc:r firn;lw.JinG bu! not HnPted to strucWW .. and,,,sitc work such u lond.taPins
utilitY iu(rastructws; curb/eutter i11~tallatioo,JW:kinR lot rsurfacinG cts.l within the City
:d1a1l. upon application for a ~crmit OOmnmxsmsP' IP realty poy as a depos it
for ,,ayment of the tax levied by Section 4-4-5-1 an amount equal to three and one-half
pcrccm (3.5%) of fifty percent (50%) ofths sstimalcd sost or total GPntmst erics of the
WWWts .im2rove»entorthrcc OPd enc•haI(CJ S%) offonv PS£SSnt (40%) of the
cstimatM cost of tbs imnmYSPsnt other than to the structure · ~~1'
the Mtim.ated cost or the total contract Price of the iIDJJPxswsP1 to re?ltY is in excess of
t" a htmtit ad thoua&nd doll&,e ES2QO.OOO .OO) three rni!liBP dollars ($3 000 000 00) or as
SF\ bY Citx Council Re2luti2n the Citx MAPSSF gr desiKPFS ?I his/her discretion and
upon application to it. may authorize n waiver of said deposit and accept the payment of
said tax on a monthly, qunrtorly or other bas is, based upon actual purchases of materials.
supplies 1111d equipment for such tox may be due, subject to such rules and regulations as
the said City may adopt. In all cases where the deposi1 required by the provis ions of this •
Section is made, if it is determined at the time of the completion of the building,
dwelling or other structure of improvement from the invoices and statements rellecling
the purchase therefor, that the deposit made as herein required, together with tbe actuol
payments to the City as a sales ?.>X. ;sin c.coss of the actual tax due therefor, the person
making said deposit or paying .. id""·' may make application to the C ity for refund nf
any amount paid in excess of the actual ta,c, due, in which event ii shall he the duty nf
the person making such application 10 furnish all ncc.ssary bills and invoices evidencing
over-payment of ~t< tax , Md , if the said Cily is satisfied that there has hcen such
overpayment , 1t shall refund such overimyment to the toxpayer .
Section 3. Safet y Clause, Th , Ci ty Co uncil hereby finds . determines. and dec lares that this
Ordinance is promulgated under the general police power of the City of Englewood, that it is
promulgated for the health , safety , and welfare of the publ ic. and that this Ordinance is necessary
for the preservation of health and sa fet y and for the protection of public convenience and
welfare. The City Council funher detennines that the Ordinance bears a ratioru,I re lat ion lo the
rropcr legislative object sought to be obtained .
~ SevorabiHty If any clause. sentence, paragrnph, ur part of th.is Otdiunncc or the
application thereof to any person or circumstances shall for any reas on be adjuJ~ed by a court of
competent jurisdiction invalid, such judi:inent shall not affect , inipair or invalidate the remainder
of this Ordinance or it application to other persons or ci1cw1~lanccs .
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~ Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or
connictins with this Ordinance or any portion hereof are hereby rcpe.aled lo the extent of such
incoMistcncy or conflict .
Section 6. Effect of repeal or modification. The repeal or modification of any pmvision or
the Code of the City of Englewood by th is Ordinance shall not release, extinguish , alter, modify,
or eh:u,ge in whole or in part any ?cnalry, forfeiture, or liability, either :ivil or criminal, which
sbull have been incUITed under such provi sion, and each provision shall be treated and held as
still remaining in force for the purposes of sustaining any and all proper actions, suit,,
pro ceedin gs , and prosecutions for the enforcement of the penalty, forfe iture , or liability, as well
as for the pUIJ)ose oi sustaining any jud~enl, decree, or order which can or may be rendered,
cnwrcd , or mnde in such :ict ion.'i, suits , proceedings, or prosecutions.
Section i . ~ The Penalty Provi.s ion of Section 1-4-1 EMC shall apply to each and
every ,iolnt1on of thi s Ordinance .
Introduced, rc,id in full, and passed on first rending on the 5th day of August, 2013 .
Published by T ille cs a Bill for an Ordinance in tbe C ity 's officio! newspaper on the 9th day of
August, 20 13.
Published as a Bill fo r nn Ordinunce on the City'r. official website beginnini; on the 7th day of
August, 2013 for thirty (30) days .
Randy P. Penn, Mayor
ATTEST:
Loucrishiu A. Ellis , City Clerk
I. Loucrishiu A . Ellis , Cit y Clerk oflhc City ofEnglewood, Colorado, hereby certify that the
above and foregoing is a lruc copy of• Bill for an Ordinance, introduced, read in full , and p as sed on
first reading on the 5th day of August, 2013 .
Loucrishi• A . Ellis
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• COUNCIL COMMUNICATION
Date: Agenda Item: Subject :
August 5, 201 3 9 a IV A Bill for an Ordinance Deleling Ch,1pl er 1 7 of Tille 5 and
adding language 10 Chapter 5, Ti tl e 1 of the Englewood
Municipal Co de (Business and Li cense Regul ations )
Initialed By:
Finance and Admini strative Serv ices Deparlment
I Staff Source:
Frank Gryg lew lcz, Dire ctor
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council discussed this issue with staff at the study sessio n on July 1, 2013 . Coun ci l requested staff
prepare a bill for an ordin ance del e li ng Tolle 5, Chapter 17, Going Out of Bu si ness and Damage d Go o ds
Sales and adding a new Section 10 10 Chapter 1. A bill for an ordinan ce Wits p:epared and plac.:e on the
Augu st 5, 201 3 Regular Agenda 10 delete Chapter 17 of Till e 5.
RECOMMENDED ACTION
Staff reco mm e nd s Counc il approve the attached ~ill fur au urui11a11ce deleti11g Cli Jµtc r I 7 u f Till e 5 h it s
• entirety and adding ad,Jitional langu age lo Ch apt er I as fo ll ows:
s+Jo: · Special conditions of the License,
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Ljceo•e holders shall not employ any untrue. deceptive gr mj~eadjng advertising and
thaU conducl sales in strjcl copformlty with "'P""rntatinn• made in a,tvertjsju
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Titl e 5 of th e Englewood Mun ;, -pal Cod e was complete ly rewri tten in the 199(),,. 1'-t that time C,ty slafi
bel ieve d a license was necess J , to ad dress false and misl eading "going out of business sales " beca use a
few viola tors held perpetual going out o f busin ess sales . Sin ,~ th at tim P. few, if any of the li censes have
been is sued """ sta ff beli eves th e li cense can be deleted fr om Code If ne w !,1nguage Is .;dded requir ing
li cense holder s not 10 us e "untru e, deceptive or misle adin g advertis ing." Also, tl w ,,ew language requires
th e licens e hold er lo "con d11 c1 sr1 le~ in stri c:1 r:onfnrmily with rP.pres enlations rn11d!! 1n advertising'' to insure
customers ar e not mislead thal sales are ,1s repre se nt ed.
FINANCIAL IMPACT
Th ese changes lo th e Code are revenu e neutral .
UST Of ATTACHMENTS
Proposed bill for an ordina nce
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ORDINANC E NO .
SERIES OF 2013
BY A\JrHORffY
COUNCIL BILL NO . 39
INTRODUCED BY COUNCIL
MEMBER ____ _
A BlLL FOR
AN ORDINANCE ADDING SECTION 10 TO TITLE 5. CHAPTER I, ENTITLED "SPECIAL
CONDITIOl'-S OF THE LICENSE"; AND DELETING Trl'l.E 5, CHAPTER 17. ENTITLED
"GOING Olli' OF BUSINESS AND DAMAOFD GOODS SALES", OF THE ENGLEWOOD
MUNICIPAL CODE 2000 .
WHER EAS. Title 5 of the Englewood Mw1ic1pul Code was rewritten In the I 990 's ; und
WHEREAS , in the 1990 ', the Ci ty believed n li ce nse wo~ necessary to address false ond
mislending "going out of business snles". because o few violntors held perpetual goin11 out of
busmcss sales ; and
WHEREAS, since the l990's few ii onyofthe licenses have been issued •u th•t such license
can be eliminated from the Englewood Municipal Cude by adding new language to the Code
requirina license holders not to use '\intruc. deceptive or tnislcading advcnising"; and
WHEREAS , the possagc of this proposed ordinance will add new langungc requiring lhe license
holde r to "conduct sales in strict t:unrt.1nuity with representations mode in odvenising" to insure
that customers arc not mislead and that sales are ns advertisou ur 1cprcscntcd; and
WI-IF.RF.AS , Title 5, Chapter 7 of the Englewood Municipal Code 2000 1s outdnt,xt; and
WHEREAS , misleading advcnising 1111d conduct ing snles in confnnnity with representations
made in advenising i• being inscncd into Title S. Chapter I of the Engls"Wood Mun ic ipnl Code
requiring license holden; not to employ misleading •dvcrtising ru,d requ iring them to conduct sale•
in confom1ity with representations made in advenising ; nnd
WHEREAS , the Director of Finance and Administrative Services met with lhe Englewood City
Council to discus s these 111R1tcr• al the July 2013 Study Snssions .
NOW, THEREFORE . BE IT ORDAINED BY 1'HE CITY COUNClL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS ;
~ The City C.ouncil of the City of En1ilcwood , Colorado hereby authorie.es wncndi1111
Title 5, Chuptor I, by the nddition of a new Section 10, entitled "Special Conditions u(tlw
U,cns•" uf lite Englewood Municipal Code 2000, to re.id IIS follows :
$:l·IQ· 5e■slel CnndltlPPI cf lbs I ISCPH
} ,iccmc hold11J 1bnll ng\ emplov nnx untau;.dpplivc Pr mtstr,ading advcni~ing and shaU
G1Uldt1ct sals l!n urict confom1itx »'ilb n:ntsAmt@tionLmadc in odvsnisina,
Sectiol\l The City Council of the Cily ofF.nglewood, Colorad ~ hrn,by repeals Title 5,
Chapter 17, "G01ng Out of Bu•ine"' nnd 01Ul13&ed Goods Sales", of the Euglcwood Munic ipal
Code 2000, in its entirety nncl re.serves Chapter 17 for future legislation .
~G&lns-()1114-Bu&ln<KIHfld 9a111111d C11il1 81111
For lhe p...,,011 efth~lfr(lw,.following-4enuo, 1,i.. .. ,o, • erdo 111d their dori ·•ti••• oho II
hA1111 1111 M11111h11e gi •eR he,ein:
/:)alff••r~J 6'1-. ,k: A tt11I• h,IH ewt in oweh a mau1er ae te HBtJenahl) oouse-the-puhlHHo-belieY¥
1h01 lite &Alt will off1, geei&a l!IIIRllttrH 0) Ii•~. PA\Ahll, "'Al@F, RF other rlit&BR ,
'1tJirtt Glt~• Rf ,.,,.,IN _,fr; ~le. A eele held owl in tJYtth II RHti1u~1fftH la f1tt1K:111ahl1 eawao th111'w8lie
to helie e tlM11 , wpe11 the di,~he-ateokofgeedo •• l,..,d th• ~u•i•oe• ee 111 ••••• 111d ill
h• Qif;eAnlimt11I, inuludiR& Intl 11et lifN1ed te the (,ellu in~ u•l1Hi . tttijuttu1 '1.1, edjuauu111t1
nl1e1111ie11, 011sig11ee!t1,bo11lm1pt,lleReli·H>H<lmi11H1~18Aorli>ell<Ht1--9f-eil<BH,.-l>lltle>!ll-&1
IN!ll11'e, BwihUn& eeA\11111 demn , elosYl1, eF1lihuN 1 Y81ntnHlH1 dtedtlan' end, anee\Her'B, RMI
day&;-foRklld~K1•a1 i1111el 11111 111111 de~,, lw~r-M; li11u iflnl1RF1 , IA11A er
loBA11 ffl8Fllftl-' sAll!e, Feeei••er·e, tftu1,11'tt , quiuiu~ h1:1ui1111s,
,:fJei1'!J . lti m11111 te im1IYEle aa,, RBB•e, ORl8, ll'lllfohandiAe er othe,.~.tt-4M
oojoot efa oalo ,oplalN ~l tllis !;'INtpl@r
It ulttlll l:,u 11ml11 ~ul hl aa1,cl1:11!t it tt~in~·ettl-ef••e\-e-sokt&-prior-10
oblaiAiA@ 1 li1:1111&1 lfo1M IA•• l.1Hlliling « >flie@r M11 e1pl ~
A-: Pt11·80119 ntling JtWfBIMPll te IUI erder er preeeu, efe eewt of-oompelenl-jurisll1e1ie9t p1,ue11S
••ling ia ••-••••• ee llh tkoir p0u·,,. ond •~. a11d ••l puhli11l1• ~r•
11e s11aft11P, n•A•eine "' elhe, pwhli1atio11 1 he p1:1hli9~fnith,ony e.t 1F1ie1R1IAl1
111ithow1 1111011 ll!lls• ef he lelao , ~ •• ..,,i a er 111i&l .. ~i•g el11,ae10, •• wi1hu•t 1111• 11~1• lh•t
~..,.;,,;,,.,. eflhio Qho~terhe e ""' h ■on ••IIIJ!lied witlt..
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~ 17 a 1 • 1111ll•■li • r.r bleo ■H,
A. +he 1ppliaa1te111<,, • sei1111 ew1 are1111iam '"""' d•111•~1Mlo11&1 ahall ea Made
ift-eeeeffla__.,,.illHh• '"""i•i••• e(J:.i!!!j, Chapter I .
6 17 41 Speelal Gndlll•11• HII RHlrletloao af Iha bieeaoe.
ill addhion t• li••••i•e •••1iiliR 1111 sot H!Flh i• Ch•~llr I eFthi, +ille, Iha fella ~
fH9','ia1e11& eholl •11pl,•:
A. &.1", ;.., lJtlf'. ,, Re,,11, e I. ill add ili•• te all &~flliaoelu lieon,e r,,a, Ille a~
d"fl••il ilh 1h1 bi11••• OmoeF-On-omoont •~wal le 1hN1 ••d 0e8 helfr8re•n1 (~ sq ') eflhe
retail ••I•• eflh• ·••de IA In seld d<lrins Ill• AMI., eah er !Al eele . +he bioo,,., Qflleo,
ahall Hlaeli ah 1111 depeeit l,o,..i """" prior 11111., 1M re,,a11a lllee with Ille bi1111&e Qfllaer h)
tho liHR&a heldor . Alier the ••••• lh• llfll'lioOIII ehall dope,il illl lhe l.iHRH om-
lllllOYAI eijaBI 1e 111111 &Rd••• helf,e,a1RI (U!~l eflhe 111ail ,.alee el'llle l!B8d& ••Id in Ille
~• may ho iR the re-eFaaal, 8r e ileed eaa1r1ehl11e lhe
bieenlll Offiaer, +he 1oeerde BRd IFaR&aalie11& ef1h1 nppliaBRI shall e, uttl~••I I~ oold)
n i1 Bl tho bi"""' Olftoer ~11F ine the period efllla &ala . bieenee h0ld1F8 l<,iliRI! le aeR1ply
u•illl lhe ea lee tu liliRI! and ,ai 1110111 ,,a i,iofto ef..E!!,_j1 Chapter 4, of lhi&-QidlHlhall
r.,,r.i1 llteir depeeil Md !he bia ■RBO Oliieer shall plffBYI !he p1ep11 aelleelieR of ell &111e1111 cs
11••11•1·11 dao te tho Cit)',
A-Aef-4he pe~'l'FIOIII efall 18N86 duo , BIHi II t 81 ilittttlieu iti JtfO idlMI e~ BR 11r11•upFi n..Cl~
011~i1, 1110 Cits• ohall FIIYRI le the liaoRSe helder BRl fuRds dep esilod h)' ll,e lieo11&1 lleld11 ,
8 . 'Fe,.,. ~{l.i••""• +he li•••ee ahall aulhenH lh• ••I• deurieed in 11,eappl ieeli e• fer u ,aFiud
of.not-mon--tlwfl--mRll (fiO) e0n&1awli • doyo . ~ ••• ti rn • lieense nno,oal may he alle'lo'ee . 'I'll•'"'' "Bl shall Rel 8Maeod lhiA) (l9l ee11n•w1i, • ~•>• •,no,· 1ho lie11111 111pi1ee, ell
h ,einre s 11e1 i iliM Alvill eNae, and ne t reeu1He under •hu &8Jlle diHal er i,ulinel e• Rer1ll1i,
fef.e.por,uiJ uf t • (2j ) ""'"·
Gr Gwlie, &f.l,iet1t1e Holdc~dit1on to nqu,,111uwus ofChAf'IBf I eftkis lille, the
~ies Me r111uirad ef lia1At11 heldeM 1tnder 1hiN 1:1hu1nur1
-1-. ~le 1dlli1ielll 10 in 101ai, ,.,y be mad• dllf'.1111h1 pofiaJ ur~1• lioe11se,I sale 10 lhe
tiluttk ttf 1eeds 11et feP'lh iR ,he ~-auaehad te t.h1 appliealien fer liABFIAO .
~-biHnee heldet!Hihall 1, • ., a 1il1M1 II 11,, J!I••· Rf ••I• 8 e11plieo11 a~
~lo~ ewhllli~Htl illt l-111 IJ!IJ1liaa1ien mul ehall pre&eAl oueh dwpliaates 10 iA&rteehRg
efii11ial, wp,m Pltf,YMI. liAeh lieottfiB t-lelder ehall fwlher lu,up lt ailobh, Kit i:1tipee1ing
effieiele ltio ete.tk raee,Ele er ether reee,~ ef We h111eiF1ess relaling te 6Aid Rale er his
af)J!l+e, ...... ~-
~ bieensa helde.u &hail eel -,mJflt:t) ttt1) 1111tR11 , deeer,ti t1 or migleading ad enising,
4 . bi••""• heldo,s oholl eeRtitteH~~
flfJFU98AtallOA& mAfle iA RR 11F1isi111 .
~ I ,ieenae helEie,e sl'81l h'"'ll 0111 ~•uJ, ••P•Nlle ••d opaPI &um 1he geeds lis1ed i• lh•
filed-invB11t0r:i1e au baiR8 eej ■ut efDAI@ , 11nd FA&l,11 mHh disliflDlien olt!DI 10th" JJW~lie by
plaait11t tt1tt11 1::111 ttll in 11 toriali saelH in and-obout-dMtpl&ou efeala 1 apprising the 1rn ►ll9
eftho 1111111 af•II oueh eeede .
~ Hiq'"R'''' r,f<=io9tls. 1f aRy eoode IIHuribu~ in llu, iH,enterr; &1 e PefflB, ad ffem-the-pltee-ef
••I• •~lhe,iMd by lhe liHRDl 111>,11 900d1 llhall I••• their idlllli!y as tho Bleell •fORl eflhe
"91lee•· deli••J 11, 1he lieenae, •1• li•••ao ill l>IH691KKH1Ader this alla,10, fer •••dueling•
BRII Aflho&1 geo8e refMe•18d t°f:eM the 9ale l:hat ide,niff~ lhetu ·i1h l11e e,igieal lieeftBe.
~ ~l!m!,..TI1e City Council hereby finds , detennincs, and declares lhat this
Ordinance is promulg111w under tl,e general police power oflbe City of Englewood, lhal it is
promulgated for lhe health, safety, and welfare of the public, and tbal this Ordinance is ncces"8ry
for lhc prescrvulio11 of health and safety and for the protection of publi.c convenience and
welfare. 111c City Council further determines lbal lhc Ordinance bears R rnlimml relation lo the
proper legis lative object sought 10 be ob1n ined.
~ Severab1litv . If any clause, sen1ence , pnragraph, or pan of I.bis Onlinun ce or 1he
opplicnlion thereof lo any person or ci rcumstances shall for any reason be adjud~cu by a cou11 of
competent jurisdic tion invahd, such judgmenl shnll not affoc1 , impair ur invalidate the remainder
oflhis Ordinance or ii applicat ion to other persons or circwnslanccs.
Seclion s Inconsistent Ordipanccs All other Ordinances or pol1 io ns there-of inconsi stenl or
conflicting with this Ordinance or any poniou h<reof arc hereby repealed to the CKtcnt of such
inconsistency or conflict.
~l~ E[cc1 of repeal or modjficatjon. The repeal or modification of any provision of
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lhe Code ufthe City of Englewood by this Ordinance shall nol release , extinguish , alter, modify, •
ur change in whole or in plll1 nny pcnnlty, forfeitw·e, or liab ,lny, either ci vil or criminal , which
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shall have been in curr,.d under such prov ision, and each provision shall he treated and held as
still remaining in force for the purposes of sustaining any and all pmper action<, suits.
proceedittK•• aud prosecutions for the cnforccmcnl of the peru,hy, forfe iture, or liability, as well
as for the purpose of sustaining 1111y judgment, decree, or order which can or may be n:ndc-rcd,
entered. or made in such actions, suits, proceedings , or prosecutions.
Sectjon 7. Penally . Th e Penally l'rnvision of Section 1-4-1 EMC shall apply lo each and
every violntion of this Ordinance.
Introduced, read in lull, and passed on first reading on the Sth day of August, 2013 .
Published by Title as n Riil for an Ordinance in the City 's official newspaper on the 911
' day of
Aui;ust, 2013.
Published as a Bill for an Ordinance on the City 's offi cial website bcgmning .:,n the 7th da y of
August, 2013 for thirty (3 0) days .
Rnndy r . Penn, Mnyor
AlTEST:
Loucrishio A . Ellis, City Clerk
I, Loucrishb A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify tl1a1 the
above and fort:going is a true copy of a Bill for an Ordinance, introduced , read in full , and passed on
first reading en the 5th day of August, 2013.
Lnucrishi a A. Ellis
5
COlJNCIL COMMUNICATION
Dale: Agenda llem: Subject:
August 5, 20 13 9av A Bill for an Ordinance Making Changes to Title 5,
Chapter 6 of the Englewood Municipal Code (Adult
Enten ,mmenl Establishments)
Initiated B)·:
Finance and Adminislra,ive Services Depart n,ent
I Slaff Source:
Frank Gryelewicz, Director
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council discussed this issue wllll staff at the study sess ion on July 1, 2U1J . ouncrl requested staff
prepare a bill for an ordinance deleting cu rrent language and adding new language to reflect actual
pra ctices ,ind procedures follow ed by City stJH to implPmPnl ;mrl P.nfmrP thP vMint1 ~ lin:~nses issued und er
Title 5, Chapter 6 of th e Englewood Municipal Code.
RECOMMENDED ACTION
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Staff recommends Council approve the ,,nached bill for an ordinance deleting ,nd adding language in Title
5, Chapter 6 to reflect current, actual proce d,ires.
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BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Title 5 of the Englewood Mun icipJI Code was complete!,· rewritten in th e 19 90, and continues lo be
refined as new ir.formati o., is obtained ar.d feedback fron, the actual procedures or issues are obta ined
from City staff. Changing "must" l o ·ma y" reflect current, actual practices followed by City staff. Currently,
staff only inspec t$ th e premises of est ab lishrnents if deemed necessary or a complaint received.
FINANCIAL IMPACT
Th is change to the Code is re,·enue neutral.
·usr OF ATTACHMENTS
Proposed bill for an o rdinance
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ORDINANCE NO .
SERIES OF 2013
BY AUTHORITY
COUNCll. BILL NO . 40
11'1kODUCED BY COUNCIL
MEMBER _____ _
Al:IILLFUk
AN ORDNANCE A'-1ENDL'IG 11TLE 5, CHAPTER b, SECTION 4, SUBSECTION A, OF THE
ENGLEWOOD MUNIClPAL CODE 2000 RELATING TO SPECIAL LICENSE Al'l'LICATION
FOR ADU. T ENTERTANMENT ESTABLISHMENTS .
'\VHEREAS, the current code language is outdated and docs not reflect actual practices and
procedures foll,,wed ,y the City 10 imp lement and enforce the various licenses iss ued under Tit le
5, C~.apter 6 of the Engl:wood Municipal Code; and
\VHEREAS , the Director of Finance and Administrative Services met with the EnglewooJ City
Council to discuss these matters at the 1-Jly I, 2013 Study Session.
NOW , THEREFORE, BE IT ORDAINED BY THE CITY COUNCll. OF THE CITY 01'
• ENGLEWOOD, COLORADO, AS FOLLOWS ·
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~-The City Council of :he City of Englewood, Colorado hereby authorize s amending
Title 5, Chapter 6, Section 4, Subsection A, entitled "Special license App/icarion" of the
Englewood Municipal Code 2000, to read as follows :
5-6-4: Special License Ap pllcatioo.
A . For :ill adult entertainment establishmenls in ::tdditinn 10 lhP. liccnse .:pp1ic:ation requirements,
in Chapter I of this Title, the awlicaut umst comply with the following ;pcci nl appli, nlion
requ irement s:
l. Diagram requirement:
i. 11,c apolication must be accompanied by a diagram showing the configuration of the
premi,e,, including a sra1ement of Iota! floor space occupied by 1he business and
design,t ing the usc of each room or other n:ea of the premises .
ii The diagram shall designate all areas of the prentises where patrons are not
permilled .
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iii . The diagram need not be profe,sionali y prepared , hut m11st he nra svn to a designated
scale. or dru.wu with marked dimcmi ons of the intcno r of the premi:.~s to an
accuracy of plus or min us six inches (6 ').
1v. n.e ni agra m shall des ignate lhe pince at which 1he licen se will be co nspicuo:i sly
posted .
v. ~o alteration in the configuratton of the premis es or an y change in use of 30) ro om
ur ari.:a as show n on the diagra m may be made without the pri or writte:1 approval of
the Lice:ismg Ottk:er .
v1 111 0 I ,iccnsing Offi ce r may waive lite dia gram requ irement for renewa l sp pl it:ntions
if tl1e appli cant adopt s a diagram that was pre,•1011,ly s11hmined and cenifics that the
confi gura tion uf the pre mise j has not be en 9!tcrcd sin ce i~ wns p:-epa red and that the
u;e of any area or room ,n 11 1e pre mises has not changed .
vii. The ;t ppli ca nl mu st be qualified accon.liug, 1u the provis ions of this chapter and the
premi ses muSI l!La.! be inspe cted by th e Ci ty •1~ i!2Jllll!!£ compl iance
wilh th e la w.
2. No li cense granted by thi s chapter sh•II be transferred. The lic ense holder shall have•
copy of the d iagra m on the licensed premises fur inspection at any tim<.
3. Self-inspection of licensed premises. TI 1c lice nsee , or his dcsignnlod represenbtive, shall
make sani tary in spect ions of the lice nsed premi se.i; at least once per month . m1U sl u1.JI
recut'd 010 tindiugs on a form supplied by the Licen sing Officer. Each liccn.sed premi ses
shall post and mai nt ain ir. 3 re adil y acc essible place. a schtfil ule fo r maintainini! the
sanitati on of the premises .
4. Sea ling for un sani tary or umafe con ditions. A lir:i:::nsr.d prcmi!ies, or any pa n then::of.
ma y be sealcu b} o,dct' of th e Licensing Of:iccr upon his find i11g of a violalion of this
chapter re ;u lting in an unsan il~ry or unsafe condition. Prio r to scalin~. l11.: Li cc-ns in g
Officer shall serve on the licensee, by pers onal serv ice on him or by posting in a
co nspi c,1ous pl ac e on the li cetBed prem ises. a nul i1.:t: vi the violation and an order to
correct it within twent y-fou:-(2-1) hours after scrvic.e. lf th e \'iC11ilti on ;~ not corrected, the
Licen.sing Officer may physi ca lly seal 1l1c ponion of the licensed premi ses in violation to
disco ntinue use. This shall be ,n effect un1il the violation has been corrected and the seal
removed by 1he Liccn,ing Office , The Lice nsing Office r shall affi x to premises a
conspicu ous sign labeled "unc .c.1 n11 or ''unsafe /' as 1hc case may be.
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5. All activities. materials, devices , and novelties shall be performed or displayed in such
mAMcr that they cannot be seen by anyone other than the customers who hr1ve entr.r~ct
the licensed adult entertaiMtcnt establishment.
6. No person , merchant, employee or agent shall, in the cuurst: of selling, n::11ting 1 or
offering for sale or rental, a tangible or intangib !e product, se rvice or goods, expose "a
specified anatomical area'' or carry on ::i. "spccific..-d sex uni a"• ivity. N
7. It ~all be ·mli(wful fu , an} en1ploycr. of an adult ent ertainment eiao.b!ishmcnt to receive
ti p!. from I tr ,.ns t:.~cept HS fell ows :
A li ce1tscc that J c,i re ., to provide for li ps fr om its patrons shall pro vide one or more
boxes or other c .mfuj1,t r j lo re ce ive tips . AH tips for such emp:oyecs shall be pla ced
by l.1< :>a'.,t on oftl1e ;d11h ~atertainmcnt est.•blistuncm into the tip box .
ii. Ar. adu lt e11ter1ammen1 cstabhshmcnt that provides tip boxes fo r its patrons as
provided in this section slrnll post one nr more signs to be conspicuou sly visible to
the ?alrons on the premi ses in leuers at least one inch (I") high to read as follows:
"all tip s are 10 he placed in tip box and not handed directly 10 the. entertainer. Any
physical comae., between th~ palruu a11d entertainer is flr ictly proh1bitcd .11
[EDITORS NOTE: 5-6-4 Sub sections (B) through (E), contain no changes and are therefore ~01
include.,l. here]
Section :Z. i'i.•l'.-,y Clauses. The City Council hereby finds, dete:mines, and declares that this
0 11in"<nce is pr~•nulgated ender the general police power uf the City of Englewood, that it is
µromuigatcd for the health, safety , and wellare of the public , and that this Ordinance is necessary
for U,e preservaticn of health and safely and for the protection of public convenience and
welfare . The City Council funher rletermines that the Ordinance bears a rational relation to the
proper legislative ~·,jcct •o·•ght to be obtained.
Section 3. ;:?,. i .<,' .1bili1y. If any clause, semence , paragraph, or part of ~Ii, Ordinance or tho
applicat ion thereof to any person or circumstances sha il for any reason be adjudged by a coun of
compete.ttt jurisdicti on inva lid, !\Uch judgment shall riot affect, impair or invalidate 1he remainder
of this Ordinance or it opp\ication to other pen.ans or circ11ms1nn ces .
Section 4. Inconsistent Ordinances . Al l u:hr.r On.li11a11ccs or po1tions thereof inconsist ent or
conflicting with this Ordinance or any portion hereof are he reb y repealed to the extent of such
inconsistency or conflict.
Section 5. Effect of repeal or modi(jco1ion . The repeal or modifi cution of nny prnvi ,inn nf
the Code of the Cit)' of Englewou<l by this Ordinance shall not release, extinguish, alter, modify,
or change in whole or in part any penalty, forfeiture, or liability, either ci,il or crintlnal. which
shall have been incurred under such provisi .. n, and each provision shall be treated and held as
still remaining in force for the purposes of sustaining any and all proper actions, suits,
proceedings , and prosecutions for the enforcement of the penalty, forfeiture , or liability, as well
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as for the purpose of sustaining any judgment, decree , or orrter which can nr may he rendered,
entered, or made in such actions , suits, proceedings, nr prosecu110ns .
Sc.:1jon 6. Penally. The Penalty Pruvision of Section 1-4-1 EMC shall apply w each w1d
ever-· violation of this Ordinance.
l11110Jucc:J, ,.,.Jin full, and passed on first reading on :he 5th day of AugJst. 2013 .
Published oy Title as a Bill for ru1 Ordinnnce in the City'• official newspaper on the 9th day of
August, 2013 .
Published as a Bill for an Ordinance on the Ci 1y 's <>fE ci; I wet>Sile. heeinnmg on the 71h day of
Augu st, 20 13 for thirty (30) days .
Rand y P. Penn , Mayor
ATTES T :
Loucrishia A. Ellis, City Clerk
I, Lou crishia A. Ellis , Ci ty Clerk of the City of Eag lcwood. Co lorado, hereby certify that the
above and fnreg r,i ng is a true copy of a Bill for an Ordinance, iniroduced, read in full , and µasscJ un
first reading on the 5th day of August . 2013.
L<:-uorishia A. Ellis
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• Date:
August 5, 2013
Initiated Bi·:
COUNCIL COMMUNICATION
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Agenda Item:
9 a vi
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Subject:
Ordinance Vacating Utilities Easements al
5001 South Broadway and 50811 South
Acoma Street
Community Devel• ,:,ment Audr<1 I . Kirk, rlanner I
--I Staff Source: J
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COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council has riisr.1 1ssP.rl thP. prnpo(,P.rl ciP.vPlnpmP.nt ill prP.viorn; St11rly ~p-..:,,;.,,!', ;mrl Cn 11ncil M eelin 11,s
RECOMMENDED ACTION
Staff re commends adoption of th e Council Bill vacating th e utilities easements Jt .,001 South Broadway and
5084 South Acoma Street.
• PLANNING COMMISSION ACTION
Ther~ ha?t Ln~e11110 µrt:!viuu~ <tc.:liun.
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BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Representatives o( Cadence Development approached City staff several months ago ahout the potential
development of the former Larry Miller Nissan property. The new development would include a specialty
grocery store, an auto parts retail store and other components y~t to be determined. The pre posed project
has gone through the Development Revi ew Team on two separate xcasions. Community O~velopment,
Public W orks, Utilities, Fire, Police and Building and Safety staff have .)een invo lved in meetings concerning
this is w e and are working with the developer to resolve issues brought , •n in 1:,e ORT meetings.
One o( the issues brought up was the existin~ utilities easements througi , ·l the pt:>perties. These
easements are located in vacated City of Englewood rights o ( way that were to be Gr~nd Avenue, from
Broadway to Acoma and an alley running north and south on the property. Grand Aver:ue was vacated by
Ordinance No. 25 Series o ( 1969. Th e alley was also vacated by Ordinance No, 25 Series oi 1969.
Potential utility easement users identified were Xcel Energy, Qwest Corporation d/b/a as Ce,:turylink, and
City of Engl ewood utilities. Ex cel Energy anrl Century! ink haw, no nhjer tinn lo vacating th e ease ments .
Documents to verify th is are allar.h erl .
Represenlalives from Cadence Development attended the Ju ly 9, 20 13 Water and Sewe r Board me.cling
and asked that th e Cily o f Engl e wood vacate any easemenls that the y have on lh is properly. The Waler
and Sewer Board did approve lo release all Cily of Englewood easemenls.
While there were easemenls for ulililies on the property, lhe utililies were never put in place. The a ppli ca nt
is requesting lo va ca le lhe easemenls as lhey appear o n paper.
FINANCIAL IMPACT
ThP.rP. MP nn dirert cnsts th e C.uy w ill incur by va r.a ling the easem en ts. Vacation of th e ease ments will
allow developmen t lo procPed o n lh e former Larry Miller Nissan properly. Al build ou t the projecl is
e slirn a ted to gene ralP. M arly ~360,000 in sale ta x revenu e annually. Annual property lax collecled by lhe
clly Is estimatP.rl at $2 1,000. O ne tim e use tax re ve n11 es .ir e eslimated al $1 jb,UlJU.
LIST OF ATTACHMENTS
Proposed Bill for an Ordinance
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ORDINANCE NO .
SERIES OF 2013
BY AlITHORITY
COUNCIL BILL NO . 42
INTRODUCED BY COCNCIL
MEMB ER _____ _
A~IJ.LFOR
AN ORDINANCC VACATING TIIE lITILITY CASEMENTS LOCATED AT 5001 SOUTH
BROADWAY MD 5084 SOlITH ACOMA STREET , IN THE CITY OF ENGLEWOOD ,
COLORADO .
WHEREAS , representatives ofCo<lcncc Development approached the City regarding potentinl
development of the former Larry Miller Niss an prop eny; and
WHEREAS, there arc existing Urihty r,11scment , t;,roughout the propertie s : nnd
WHEREAS. these U1 ili1y Eosernenls are localed in the vacalcd Cily of Englewood Rtghl-of-
Way Grand Avenue, from Broadw ay 1o'Acoma and in an alley running North and Soulh on lhe
prnpcny: and
WHEREAS, the Englewood Cily Council approvod 1he vacation uf Gra nd Avenue by the
passage of Ordinance No . 25, Series of 1969; and
WHEREAS, polenlial U1ilily Easernenl users 1dcn1ificd were Xcel Energy, Owcsl Corporulion
d/b/a CenluryLink and lhc City of Enl!lcwood Ulililies Depanmcnl; am!
WHEREAS . Xcel Energy and CenturyLink have no object ion to vacation the easements
WHEREAS . lhe Englewood WatcJ w1d Sewer Bow·<l approvcd the vacation oflhc Utility
Easements at lhe July 9, 2013 meetmg.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS :
~. The City Council or the City of Englewood , Col orado. hereby authorizes vacat ion of
the U1ility Easemenl at 5001 Sou1h Broadway and 5084 South Acoma as shown on Exhibits IA
1 B. in the City or Englewood auached hereto.
ln1roduced. read in full, and passed on fir.al readinri on the 5th day or August, 2013 .
Published by Tille as a Bill fur an Orduwnce in the Cily's orficia l newspaper on lhe 9~ day of
Augus1 , 20 13 .
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Publish~-J usu Bill for an Ordinunce 011 the Cily"s official 11,cbsilc bcginnin~ on the 71h day of •
Augu.i, 20 13 for !hilly (30) duy s.
ATTEST:
Randy P. Pcm,. ~ayor
I, Louoristiiu A. Elli s, C11y Clerk of the City of Englewood, Colorgdo, hereby cenify that the
above anu foregoing 1s a !rue copy of a llill for an Onl inance, inlroduced, read in full, und po ::sc d on
firs! reading on lhe 5th day of August , 2013 .
Loucrishi• A Ell IS
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• ORDINANCE NO .
SERIES OF 2013
BY AUTHORITY
COUNCIL BILL NO . 27
INTRODUCED BY COUNCIL
MEM.BER WOODWARD
AN EMERGENCY ORDl1'ANCC 0 !' TIIE CITY Of ENGLEWOOD , COLORADO, ACTING
BY AND THROUGH ITS GOLF COUltSE ENTERPRISE, AUTHORIZING THE ISSUANCE
01' GOLF CO URSE E>;TERPRISE REVENUE REFUNDING BONDS, SERIES 2013. FOR
THE PURPOSE OF REFUNDING rn c CITY'S GOLF COURSE LNTERPIUSE REVENUE
REFUNDING BONUS, SERIES 2liC:.. PRESCRIBING THE FORM OF THE BONDS ;
PROVIDP.-JG FOR THE PAYM ENT N' THE BONDS FROM THE OPERATION OF THE
GOLF COURSE FACILIT lES; AND l'ROVTnlNG OTHER DETAILS AND APPROVING
DOCUMENTS IN CONNECTION WITH THE B0:-.IDS .
WH EREAS. the City of c ngl ~wood, Colorado is a municipal corporation duly organized
111,d operating as a home rule ci ty unde. Article XX of the Constitution o f the State of Colorado
and the Charter of the City (unless otherwise indicated , capitaliL.eJ term s use, iu this preamble
f <1»1l have the meanings set forth in Section I of this Ordinance); and
WHl::llEAS , the City has heretofore established, operated and maintained. through its
• Golf Course Enterprise , the Englewood Municipal Golf Course ; and
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WHEREAS. the Golf Course Enterprise, initially established pursuant to Ordinance No.
57 . Series of 1993 of the City, constitutes a g0vemment owned business which is authorized to
issue its own revenue bonds and which receives under I 0% of annual revenue in grants from all
Colorado state and local governments combmed, and it is hereby detennined that the G,,lf
Course Enterprise is an enterprise within the meaning of Article X, Section 20 of the Colorado
Con stitution ; w1d
WHEREAS, City, acting by and throuirh its Golf Course Enterprise . has duly authorized ,
sold. issued and deliv~rcd its Golf Course Revenue Refunding Bonds, Series 2003 in the original
principal amount of $2,935 .000 , of which $2.515 ,000 in aggregate principal amount is currently
outstanding : and
WHEREAS . the Series 2003 Bonds are subject to prior redemption on December 1. 2013,
and on any interest payment date th ereaft er, al • pri ce o f par plus accrued interest to the date of
reden1ption; and
WHEREA S. the principal of and interest on the Series 2003 Bond s arc payable at UMB
Bank , n.a. (as successor to The Bank of Cheny Creek , a :lranch of Western National Bank) as
paying agent; and
WHEREAS , pursuant to Section I 06 of the Charter the City may issue refunding bonds
by ordinance, without an election, for the purpose of paying outstanding bonds of the City; and
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WHEREAS, Stifel , Nicolau~ & Comrany, lncol'Jlnrnted ha.~ rresented a pmrosal to the
City to refund the Series 2003 Bonds on a current basis through the issuan ce of Golf Course
Enterprise Revenue Refunding Bonds, Series 2013, and the Council has determ ined that the
negotiated sale of the Bonds to said company is to lhe best advantage of the City; and
WHEREAS, the net proceeds derived from the sale of tlte Bonds, together with other
:~3ally available funds of the City, will be immediately applied to the payment of the Refunded
Bonds on tl1c Redemption Date: or irrevocably deposited with the D,mk and placed into a special
fund and tru~1 accounl for the purpose only of paying the prin~ipw of and inlen:sl Jue and
ray~_. le on the Refunded Anntls nn the Redemption Dare ; and
WHEREAS, the Series 200) Bonds will be defeased upon the issuance of the Bonds and.
on the date of issuance of the Bonds , no other bonds or financial obligations will have a first lien
on the Net Revenue of the UolfCourse 1-'acililies; and
WHEREAS, the Co unctl desires to authorize the issuance and sale of the Bonds and , as
provided in Title 11, Article 57 , Part 2, C.R.S., de legate the authority lo the Sale Delegate lo
determine the Dated Date, interest rates and annual maturities for the Bonds , as well as the dates
on which the Bonds may be redeemed and the existence of any capil .'izcd interest , in accordance
with the provisions of this Ordinance; therefore
DE IT ORDAINED DY TIIE CITY COUNCIL OF THE CllY OF ENGLEWOOD ,
COLORADO:
Section 1. Definitions . As used herein , the following capitalized terms shall have the
respective mean ings set forth below, unles s the context indiculcs mherwisc.
"Bank" means UIV'3 Bank, n.a.
"Be11efidul Owner" means any person for which a Panicipant acquires an interest in the
Bonds.
"Bond Account' means the "Golf Course Enterprise 2013 Bond Accoun t," establishc:J bv
the provisions hereof for the purpose f paying the principal of, premium if any, and interest on
the Honus , including the Interest Subaccount and the Prin cipal Subaccount.
"/fond Counsel" means (a ) as of the da te of issuan ce of the Bonds , Kulak Rock LLP , and
(b) as of any other date, Kutak Rock LLP or such other attorneys selected l>y the City with
nationally recognized c ?ertise in the issuance of municipal bonds .
"Bond Purchase Agreement" means th, •!P'eemcnt between the City and the Purchaser
concerning tl,c purchase of the Bonds by the Purchnser and the delivery of the Bonds by the City.
"Bond Registrar' means the Bank, or its successor , which sh•II perform the function of
registrar with respect to the Donds.
"Bo11ds" means the Golf Course l:.nterp.isc Revenue Refunding Bonds , Series 2013,
authorized by this Ordinaqce.
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4842-66)6-85]2.)
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"Business Day" means any day other than (a) a Sarurday or Sunday or (b) n day on which
banking in,titUlions in the State are authorized or obligated by law or executive order to be
closed for business.
"Capit..t lmproveme111s" means the acquisition of land, easements, facilities and
equipment (other than ordinary repairs am! replacements), and the construction or reconstruction
of improvements. bettenncnts and extensions, for use by or in connection with the Golf Course
Facilities which, under Generally Accepted Acc<:>unting Principles for governmental units as
prescribed by the Guverrunental Account Standards Board, arc properly chargeable as capital
items .
"Cede" means Cede & Co., the nominee of D re as record owner of th e Bond s, or any
successor nominee of OTC with respect Lo the Bonds.
"Certified Public Accormtanf' means an independent certified public accountant within
the meaning of§ 12-2-115 , C.R .S ., and any amendment thereto, licensed to practice in the State
c' Colorado.
"Cha rter" means the home 111le Chaner of the City.
"City" means the City of Englewood, Colorado, acting by and through its Golf Course
enterprise.
"Co de" means the Internal Revenue Code of 1986, as amended .
"Combined Maximum Annual Principal ancl lntcre,1 Requiremc11ts" means , with respect
lo the Bonds or an issue of Parity Lien Bonds for which such tenn is used, an amount equal to
the maximum ame>unt required lo be paid in any single current or fulUre calendar year as the
princip al of (including any maadatory sinking fund requirements) and interest on uutsta.nding
Bonds or Parity Lien Bonds, respectively, excluding any such bonds which have been defeased
pursuant to the terms of the authorizing do cuments . For purposes of calculating the Combined
Mllimum Annual Principal and Interest Requirements in a.ny culcndnr year of final maturity of
the Bonds or an issue ot' l'arity Lien Bonds, respectively, tltere shall be subtracted from the final
principal payment for said bonds any ca.~h or the present value of any in•.'e stments deposited in a
reserve fund or account established pursuant to the auth ori zing documents which are properly
alloca ble to said bonds . For purposes of calculating the Combined Maximwn Annual Principal
and Int erest Req uirements for an y issue of securities bearing a variable. adjustable or other
similar rate which is not fixed for the entire term thereof, it shall be assumed that any such
securi1ics Outstai,ding at the time of computation will bear interest during any period, if the
interest rate for such period has not been detennincd, at a fixed rate equal to the highest rate
home during the preceding 36-month period or, if the securities have not been outstanding for a
36-month period, two-hundred basis points above the rate home by said securities on their date
of is suan:e.
"Co111i11ui11g Disclosure Undertaking" mca.ns the Continuin£ Disclosure Undertaking of
the City executed and delivered by the City in connection with the iss-uance of the Bonds to
facilitate comr,liance with Securities and Exchange Commission Rule 1 Sc2-12 ( 17 C.F.R.
§ 240.1 Sc2-l 2).
"Cons11/1ing Engineer" means any qualified , rcgis11:r<XI or licensed profess ional engineer •
practicing under the Jaws of the State of Colorado, who is independent in fact and not Rn officer
or employee of the City.
"Counci f' means lhc City Council of the City acting as the governing body of the Golf
Course Enteiprise.
"C.R .S." means the Colorado Revised Statutes, as amended and supplemented as of the
date hereof.
"Dated Date" mean s the dated date for lhe Bonus as i:stablished in the Sale Certificate.
"Dcfeasa11 ce Securities" means bills, certificates of indebtedness, notes, bonds or similar
securities which arc dir<'ct non callable obligations of the United States of America or which are
fully Wld uncomlitionally i,:uarantec:d as to the t imely pa)1ncnt of principal Rnd interest by the
United States of America .
"Depository" means any securities depository as the City may prmide and appoint, in
accordance with the guidelines of the Securities and Exchange Commis1ion, which shall act as
securities depository for the Bonds.
"DTC' means tho Depository Trust Company, New York , New York, and its successors
and assigns.
"DTC Leiter of Representations" means the OTC Letter o f Representations from the City •
10 IJTC., dated December 29, I 99R , to induce DTC to uccep t securities of the City as eligible for
deposit at OTC.
"EMbling Laws" means the Cho.rter; and Title 11 , Article 57 , Part 2, C.R.S.
"Event of Default" means any one or more of the events set forth in the Section hereof
entitled "Events of Default.·•
''Escrow Account1
' means , in connection with the Bonds , th e account , if necessary ,
established for payment o f the Refunded Bonds pursuant lo tlie Escrow Agreement and the
provi~ions hereo f.
·•Escro w Agent" means the Bank , or its successor, l\'hi ch shall perfo,m the function of
cs,srow OJ!<'!:! under the Escrow Agreement.
"Escrow Aireemeflt" mc1111s the Escrow Agreement between the City and the Escrow
Agent relating to the administrat ion of the F.scrnw Account, if any.
"Federal Securities" means direct obligations of (including obligations issued or held in
book-entry form on the books of), or obligations the princ ipal of and interest on whicJ. are
guaranteed by , the United States of America. •
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"Fif>,•111 Year" mean;; the 12 months commenc ing Ja.,uary I of any year and ending
December 3 , of said year.
"Golf Co11rse Enterprise" means the Golf Course F.nterprise as established by City
Ordinance No . 57, Series of 1993 , as said ordinMce may be amended from time to time.
"Golf Course Enterprise Fu11d" means the G.ilf Course Revenue Fund of the City whi•:h
accounts for the financial activity of the Golf Course i;nterprise Fund .
"Golf Course Facilities" means oil of the City 's Golf Course Fncilities including without
limitation intorcsts in real and personal property now owned or hereafter acquired whether
situated within or without the City boundaries and all present or future improvements,
extension,, enlargements , betterments, replacements and additions thereto .
"Gross Rc1•c11uc" means oil income and revenues directly or indirectly derived by the
City from the uperdlion aud use of tlie Golf Course Enterprise, including without limitntion, any
rates , lees and charges for the services furnished by, or the use of, the Golf Course Entcqirisc,
and all income attributable to an y past or future dispositions of property or rights or related
contracts, settlements or judgments held or obtained in connection with the Golf Course
Eutcrprisc or its operations, and including investment income accruing from moneys held to the
credit of the Golf Course Enterprise Fund ; provided however, that there shall be excluded from
Gross Revenue any moneys borrowed and used for providing Capital Improvements ; any money
and securit ies , and investment in cr ,me therefrom , in any refunding fund, escrow account or
similar account pledged lo the po)111ent of nny bonds or other obligations ; and on y moneys
received as grants or nppropriat:ons from the Unikd States, tl1c State of Colornrlo or otlicr
sources, the use of which is limited or rcsnicted by the granter or donor to the provision of
CApitnl lmprovernents or for otht:r purposes resulting in the general unavailability thereof, except
to the extent any such moneys shall be received as payments for the use of the Golf Course
Facilities, services rendered thereby , the avai lability o f any such service or the disposal of any
commodities therefrom .
"Interest Payment Date" means the interest pa}ment jates set fo1th in the Sale
Ccnificatc.
"Interest Subaccount" means a subaccount of the Bond Ac-count reaffirmed by the
provisions hereof for the purpose of paying the interest ,m the Bonds .
"Municipal Code" means the City of Englewood MunicipAI Code , as amended .
"Net Revenue" means the Gross Revenue after dedl,cting the Operation and Maintenance
Expenses.
"Official Statement'' means the fin al version of the Preliminary Official Statement.
"Operation and Mai111e11a11ce Expenses" means all reosonoblc and necessllJ')' current
expenses of the City, paid or accrued, for operating, maintaining and repairing the Golf Course
Facilities, including without limitation legal and overhead expenses of the City directly related to
the administration of the Golf Cc-urse Enterprise, insurance premiums, audits, charges of
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depository hanks an.i paying u11ents , professional services, salaries and administrative expenses, •
labor and the cost of materials and supplies for current operation; provided however, that there
shall be excluded from Operation and Maintenance Expenses any allowance for depre-:iation,
payments in lieu of llll\cs or franchise fees, legal linbilitics not based on controct, expenses
incurred in COMection with Capital Improvements, paymen~ due in conncclion with any bonds
or other obligations, and charges for the accumulation of reserves .
''Ordi11a11ce" means this ordinance which authorizes the issuance of the Bonds, including
any amendments propt:rly muue heret o.
"Vwsranding" means , as of any date, all Bonds and Parity Lien Bonds , except lhe
following : (a) ony Bond cancelled by the Cily or the Paying Agent, or otherwise on the City's
behal f, at or before such dote; (b) any Bond held by or on behalf oflhc City; (c) any Bond for lhc
paymenl or the redemption of which moneys or Defcasance Securi1ies suffi1.ienl 10 mcel all of
the payment requirements of the princ ipal of, interest on, and any premium due in connection
with the redemption of such Bond to the dote of maturity or any redemption date thereof, shall
have !heretofore been ueposile<l in trust for such purpose in accordance with lhe section hereo f
entitled "Uefeasing;" and (d) any lost, apparer.•· · !Stroyed , or wrongfully taken Bonu in lieu of
or in substitution for which another bond o. Lher secunty shall have been execuled and
delivered.
"Owner" means the regislere<l owner of any Bond , as shown by the registrolion books
ma intained by the Bond Registrar.
"Parity Lien Bonds" means one or more series of additional 1, ,nds, no1cs, interim
secw·ities or other obligations issued by the City pursuant to the Section hereof entilled
"Additional Bonds," having a lien on the Net Revenue which is on a plll'ity witl1 the lien of the
Bonds .
"Parity Resen•e Amou11t" means, as of 1111y dote on which it is calculaled with respecl to
any issue of Parity Lien Bonus, lhe least of (a) I 0% of the principal amount of said rarity Lien
Bonds, (b) the maximum annual debt service in any calendar year on said Parity Lien Bonds or
(c) 125% of the average annual debt service on said Parity Lien tloncls ; provided, however, that
tl1e Parity Reserve Amount may be reduced if, in the opinion of Bond Counsel , the funding or
maintenance of it at the level otherwise dett:rminoo pursu ant lo this definition will cause the
reserve account for such Parity Lien Bonds lo exceed the llltlOWlt permitted by the Code to be
invested in higher yielding investments ns a reasunobly reciuired reserve amow1t and replacement
fund .
"Participnnts" means any broker dealer , hank or other financial instiru1ion from lime 10
time for which DTC or anothL'f Depository holds the Bonds .
"Payi11g :1ge11t" means the Bank with its principal office in Knnsos City, Missouri, or ils
successor, which shall perfonn the function ofpayin11 agent wilh respect lo the Bonds .
•
"Paying Agent and llegistrar Agreement" means the agreement daled as of the Dated
Date, between the City ond the raying Agent/Bond Rei;istrar, concern ing the registration, •
transfer, exchange lll1d paymml of the Bonus .
6
• "Permiued lnvestmc,n•" means any lawful investment permitted for the investment of
funds of the City by th ~ Charter and the laws of the State.
"Person" melllls a corporation, firm, other body corporate, partnership, association or
individual and also include,: an executor, administrator, trustee, receiver or other representative
appointed according to low .
"Pre li111i11a1y Official Stateme11t" means the Preliminary Official Statement concerning
the Bonds wid the City used in connection with the marketing of the Bonds.
"Principal Paymem Date" means wiy maturity rlat~ for a Bond, as set forth in the Sale
Certificate.
"Principal S11baccount" means a subaccount of the Bond Account reaffirmed by the
provisions hereof for the purpose of paying the principal of and premium, if any, on the Bonds .
"Pro Raia Portion" means when used with resper.•. to a required credit to the Principal
Subaccount or the [nterest Subacco uni, the dollnr amount rlerived hy dividing the amount of
principal or mterest to come due on the next Principal Payment Date or Interest Payment Date by
the number of monthly credits required to be mnde prior to such payment dote .
"Project" means the capital improvements financed with the proceeds of the Refunded
Bonds.
• "Purchaser" meru,s Stifel, Nicol•"~ & Company, Incorporated , the origi:.~! pur~hu,;cr of
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the llonds.
"Rating Agency" means Fitch IBCA., Moody's Investors Service, Inc. e r Standard &
Poor's Ratings Services, a Division of The McGraw-Hill Companies, Inc.
"R,?cord Date" means either (a) the fifteenth day of the calendar month next preceding
each Intere st Payment Dat e, if such rlate is the first day of the month or (b) the first day of the
calendar month if the Interest Payment date is the fifteenth day oftheinont'i.
"Redemption Date" means December I , 2013.
"Refimded Bonds" ,,r "Seri es 2003 Bonds" means the Golf Course ltevenue Refunding
Bonds , Series 2003 , as uuthori zcd by the Refunded Bonds Ordinance.
"Refunded Bonds Ordi11ance" means the City's C·dinance No . 89, Series 2003.
"Refunded Bond Requirements" mewis the sum of (a) all of the principal then outstanding
on the Refunded Bonds on the Redemption Date and (b) all unpaid interest accrueu on the
Refunded Bl'nds to the Redemption Date.
"Refu~ ling Projecr" means the current refunding of the Refunded Bonds and other
purposes for which the proceeds c-f the Bonds may he expended unrler the Enabling Laws,
includine,, but not limited to, milking deposits to the Escrow Account, if necessary, and the Bond
7
.'\cCQunt pursuant to the Section hereof entitled "Initial Credit of Bond Proceeds" and paying the •
costs of issuance of the Bonds ..
"Reqr,ired Re . .,.rve Amount" means, a~ of any date on which it is calculated, the least of
(a) I 0% of the principal amount of the Outslllllding Bonds, (b) the mnximwu annual debt service
in any calendar year on the Outst1111ding Bonds or (c) 125% oftbe average annual debt service on
the OuLStanding Bonds; provided, however, that lhe Required Reserve Amow1t may be reduced
if, in the opinion of Bond Counsel , the fundin.g or maintenance of it at the level otherwise
dctennincd pursullllt to this definition will cause the Reserve Acx:ount to exceed the amount
pem1ittcd by the Code to be invested in higher yielding in\'csbner,ts as a reasonably required
reserve amo unt nnd replacem~nt fund .
'·Reserve Accmmf' means a special account of the Ci ty designated as the "Golf Course
Enterprise 2013 Bond Reserve Account," created by this Ordinance for the purpose of paying, if
nc,ccssary, U1e principal of, premiu.•11 if any, and interest on !he Bonds.
"Reserve Acco1111t C'omract" mear-,· a surety honrl, insurance policy, letter of L'Tt:dit ,
investment agreement , investment contra c: 1)1' simliar instrument.
"Sale Certificate'' means the certificate executed by the Sale De!ega•e under the authority
delegated pursuwit to this Ordinance, including but not limited to the Sections hereof titled
"Bond Details," "Delegations and Porame1ers" and "Approval of Official Statement and
Miscellaneous Documents''.
"Sale Delegate" means the Director o f Financial Scrvi~cs of the City or the City
Manager.
"Special Record Date" means 1he record date for determining Bond ownership for
purposes of paying defaulted interest, as such date may be detennined pursuant to this
Ordinance.
"State" means the State of Co'orado.
"Subordinate lien Bonds" means one or more senes of additional bonds, notes , interim
securities or other obligations issued by the City pursuer.I to the Section hereof entided
"Additional Bonds," having a lien on the Net Revenue which is subordinate or juni or to the lien
of the Bonds.
"Ta,: Compliance Cert .'ficatc" tne311S the Tax Compliance Certificate, date.! the date on
which the Bonds arc originally issued, and delivered to the City by Bond Counsel, as such
instTw;tions may be , ,uperseded or amended in accordance with their terms.
•
Section 2. Authorization . In accordance with the Constitution of lhe State; the
Enabling Laws; ru1d all other laws of the State thereunto enabling, there :lhall be issued by the
City, acting by w1d through its Golf Course Enterprise, the "Golf Course Enterprise Revenue
Re'.'unding Bonds, Series 2013 ," in the aggregate principal amount of not to exceed $2,700,000,
for the purpose of paying the costs of the Refunding Project. The accomplishment of the •
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4&1 2·6636•8532 .)
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Refunding Project is hereby authorized , approved and 'rdcred and it is hereby determined that
the Bonds mature at such time not exceeding the estimated life of the Project.
Section 3. Bond Details.
(a) Registered Form, D,nomlnatinns, Origi11al Dated Date and Numhering .
The Do:ids shall be issued as fully registered bonds, shall be doted as of the Dated Date,
and shall be registered in the names of the Persons identified in the registration books
maintained by the Paying Agent pursuant hereto. The Bonds shall be issued in
denominations of SS ,000 in principal amount or any intewal multiple thereof. The Bonds
shall be consecutively numbered , begiiming with the nwnber one, preceded by the letter
"R.u
(h) Maturity Dates, Principai Amou11ts and lntere.11 Rates. The Bonds shall
mature on the P,inc ipal Payment Date in the years and in the principal amounts, and shall
bear interest at the rates per annum (calculated based on a 360-day year of twelve 30-day
months) set forth in the Sale Certificate.
(c) Accrual a11d Date,. of Payment of Interest . Interest on the Bonds shall
acc:ue at the rates set forth in the Sale Certificate , from the later of the Dated Date or the
lnt ·:·:t Interest Payment Dote (or in the case of defaulted interest , the latest date) to which
ir.,rrest has been paid in full and shall be payable on each Interest Payment Date.
(d) Manner a111I Form of Payment . Principal of each Bond ~hall be payable
to the Owner thereof upon µresentation and surrender of such Bond at the principal office
of the Pa)ing Agent in the city identified in the definition of Paying Agent in the Section
h~reof entitled "Definitions" or at such other uffict of th~ Puying Agent des ignated by die
Pa)ing /.. gent for such purpose. Interest on each :Jond shall be payable by check or draft
of the Paying Agent mailed on each Interest Payment Date to the Owner thereof as of the
close of business on the corresponding Re,·ord Diite; provided however, any such interest
not so timely paid or duly provided for shall cease to be payable to the person who is the
Owner thereof at the close of h•L~iness on the Record Date and shall be payable to the
person who is the Owner thereof ~t the close of business on a Special Record Date for the
payment of any such defaulted interest. Notice of the Special Reconl Date shall be given
to the Owners of the Bonds not less than ten days prior thereto, by first-class mail to each
such Owner, as shown on the registration books kept by the Registrar, on a date sel ecred
by the Paying Agent, stating the date of the Special Record Date and the date fixed for
the payment of such dclilulted interest. Interest payable to any Owner as provided in this
paragraph may be paid by any other means agreed to by such Owner and the Paying
Agent that does not requ ire the City to make moneys ovailabie to the Paying Agent
earlier than otherwise required hereunder or increase the costs borne by thr City
hen:under. All payments of the principal of and interest on the Bonds shall be niade in
lawful money of the United States of Amenca.
(e) Book-Entry Registration. Notwiths181lding Bl1Y other provision hereof,
the Bonds shall he delivered only in book-entry form registered in the name of Cede &
Co ., as nominee of DTC, acting as securities depository of the Bonds and principal of and
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41U2-6636,8SJ2 .l
interest on lhc Bonds shall be paid by wire transfer lo DTC; provided, however, if at any •
time the Payinii Agent deh:nnines, and notifies the City of its detennination, thal DTC is
no longer able to act as, or is no longer sntisfactorlly perfonning its duties as, secwities
depository for the R"nds , the Pnying Agent may , nt its discretion , either (i) designate a
substitute securities depository for DTC and reregister the Bonds as directed by suc.h
substitute securities depository or (ii) tenninate the book-entry registration system and
reregister the Bonds in the names of the beneficial owners thereof provided to it by DTC .
~either the City nor the Paying /\gent shall have ony liability to DTC, Cede & C1J ., ony
substitute securities dc'l)()sitory , any Person in whose name the Bonds arc rcrcgistcrcd at
the directi on of w1y sub.<titulc securitie; depository, any beneficial owner of the Bonds or
any other Pcr.;on for (A ,' any detennination made by ll:e Payinl( Agent ,,ursuwil to the
proviso at the end of the immedia tely preceding sentence or (B) nny action taken to
implement such detennir1a1inn and rhe prnct:dures related thereto that is taken pursuant to
any direction of or in reiian~c c,n any infonnation provided by OTC , Cede Ill. Co ., any
substitute seewities depository or any Person in whose nwne the Bonds are reregistered .
(I) f,'fnal D#termination of Bond Details. The authority to detem1ine other
details of the Bonds is defosated to the Sale Dele gate in the Section hereof entitled
''Delegation and Parameters ."
Section 4. Delegation and Parameters .
(a) Delegation . The City Council hereb y delegates to the Sale Delegate the
authority to detennine and set forth in the Sole Certificate: (i) the matters set forth in •
subscct;on (b) of this Section, subject to the applicable parameters set forth in subsecti on
(c) c,f thi.s Section; and (ii) any other matters that, in the judgment of the Sale Delegate,
are nc.-;cssary or convenient to be set forth in the Sale Certificate and arc not inconsistent
with th,: plll'wnerers set forth in subsection (c} of this Sect ion.
(b) Sule Cert/flcute . The Sale Certificute fur U1e Bonds shall sci forth U1c
following matters and other matters pennittcd to be set forth therein pursuant to
subsection (a) of this Section, hut each such maner must fall within the applicable
param eters set forth in subsection (c) of this Section :
(i) the Dated Date nfthc Bonds;
(ii) the Principal Payment Date ;
(iii) the Interest Payment Date ;
(iv) the aggregate principal arr.ount of th e Bonds;
(v) the price at which the Bonds will be sold pursuant to the Bond
Purchase Agreemenr;
(vi) the amount of pri11cipal of the Bonds manuing in any particular
year and the respective interesr rates borne by the Bonds ; •
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48,42.<,(.,J(,-85 Jl,J
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(vii) the Bonds which may be redeemed at the option of the City, the
dates upon which such optional redempti on ma y occur, and the pri ces at which
such Bonds may be opth nally redeemed; and
(viii) tl1e principal amounts, if any, of Honds subject to mandatory
sinking fund redemption , and the year~ in which such Bonds will be subject to
such redemption.
(c) Parameters . The authority delegated to the Sale Delegate by this Section
shall be subject to the following parameters:
(i) in no event shall the Sale Delegate be authorized to execut,· the
Bond Purchase Agreement 1111d Sale Cer:iticate after the date that is one (I) year
after the date of final adoption of thi s Ordinance;
(i i) the aggregate principal amount of the Bonds shall not exceed
$2 ,700 ,000 ;
(iii) the final marurity of the Bonds shall be no later than December I,
2033 ,
(iv) the net eITective interest rate un lhe Bonus shall 1101 exceed 5.95%;
( v) the mnximum annual debt servict due in any year on the Bonds
shall not exceed $300 ,000 ; and
(vi) the issuance of the Bonds shall ach icw one or more of the
purposes set forth in Section 11-56-104 , C.R.S .
Seedon S. Prior Redemption .
(a) Optional Redemptio11 . The Bonds shall be subject to redemption 01 the
option of the City, in whole or in part, 1111d ifin part in such order of maturities as the City
shall delennine and by lot within a maturity on such dates as set forth in the Sale
Certificate .
(b) Mandatory Sinki11g Fund Rtdtmption . All or any principal wnounl of
the Bonds may be subject lo mandatory sinking fund rcdemptton by lot on the dates and
in the principal amounts specified in the Sale Ccrtiticotc al a redemption price equal lo
the principal wnount thereof (with no redemption premh!Jll), plus accrued interest to the
redemption date . Al its option, to be exercised on or before the forty-fifth day next
preceding each sinking fund redemption date, the City may (i) deliver to the Paying
Agent fur c1111cellalion of w1y Bonds wilh the swnc maturity date us the Bonds subject lo
such sinking fund redemption and (ii) receive a credit in respect of its sinking fund
redemption obligation for any Bonds with lhe same maturity date as the Bonds subjecl to
such sinking fund redemption which prior to such date have been redeemed (otherwise
than through the operation of the sinking fund) and cancelled by the Paying Agent and
not theretofore applied as a credit against any sinking fund redemption obligation . Each
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4842.(,6 )6-Slll l
Bond so delivered or previously redeemed shall be credited by the Paying Agent at the •
principal amount thereof to the obligation of th e City on such sinking fund redemption
date, and the principal amount of Bonds to be redeemed by operation of such sinking
fund on such date shall be accordingly reduced.
(c) Redemption Procedures . If less than all of the Bonds within a maturity
are to be redeemed on any prior redemption date, the Bonds to be redeemed shall be
selected by lot prior to the date tiKcd for redemption, in ~uch mll!lner as the Bond
Registrar shall detennine. The Bonds shall be redeemed only in integral multiples of
$5,000 . In the event a Bond is of a denomination larger than $5,000, a portion of such
Bond may be redeemed, but only in the principal amount of SS ,000 or any intesral
multiple thereof. Such Bond shall be treated for the purpose of redemption as that
nurnbL-r of Bonds which results from dividing the principal wnoW1t of such Bond by
$5,000. In the event a portion of any Bond is redeemed, the Bond Registrar shall ,
without charge to the Owner of such Bond , authenticate ll!ld deliver a rcploceme1:t Bond
or Bonds for the unredeemed portion thereof.
(cl} Redemptinn Notice . Not ice of any redemption of Roods shall he given by
the Paying Agent in the name of the City by sending a copy of such notice by first class ,
postage prepaid mail, not less than 30 days prior to the redemption date, to the Owner of
each Bond being redeemed . Such notice: shall specify the nwnber ur 11W11bt:rs uf the
Bonds so to be redeemed (if redemption shall be in part) and the redemption date . If any
Bond shall have been duly called for redemption and if, on or before the redemption date,
there shall have been deposited with the Paying Agent in accordance with this Ordinance •
funds sufficient to pa:v the redemption price of such Bond on the redemption date , then
such Bond shall become due and payable at such redemption date, and from and after
such date interest will cease to accrue thereon. Failure to deliver any redemption notice
or any defect in any redemption notice shall not affect ~ie valid ity of the proceeding for
the redemption of Bonds with respect to which such failure or defect did not occur. Any
Bond redeemed prior to its maturity by prior redemption or otherwise shall not be
reissued and shall be cancelled .
Seedon 6. Form of Bonds . The Bond$ shall be in substantially the fonn set forth in
Appendix A hereto with such changes thereto, not inconsistent herewith, as may be necessary or
desirable and approved by the officials of the City executing the same (whose mru,ual or
fa csimile: si1111atures thc:n:un shall conslitute conclusive evidence of such approval). All
covenants, statements, representations and agrecrnenrs contained in the Bonds are hereby
approved and adopted as the covenants, statements , representations and agr~ernents of the City .
Although attached as ru,d appendix for the convenience of the reader, AppendiK P. is an integral
part of this Ordinance and is incorporated herein a.~ if set forth in full in the body of this
Ordinance.
Section ? • Execution, Authentlutlon and Delivery of Bonds.
(a) Execution . The Bonds shall be: exc:cutc:d i11 1he nwnc: and 011 bt:half ufthc
City with the manual or facs imile signarure of the Mayor, shall bear a manual or •
facsimile of the seal of the City and shall be anestcd by the manual or facsimile signature
12
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of the City Clerk both of whom arc hereby authorized and directed to prepare and execute
the Bonds in accordance with the requirements hereof. Should any officer whose manual
or facsimile signature appears on the Bonds cease to be such officer before delivery of
any Bond , such manual or facsimile signature shall nevertheless be valid and sufficient
for all purposes.
(b) .4uthendcativn . When the Bonds have been duly executed, the officers of
the City are authorized to, and shall, deliver the Bonds to the Paying Agent for
authentication. No Bond shall be secured bv or entitled to the benefit of this Ordinance.
or shall be valid or obligatory for any purpose, unless the cenificate of authentication of
the Paying Agent has been manually executed by an authorized signatory of the Paying
Age~t. The executed certificate of authentication of the Pa}ing Agent upon any Bond
shall be conclusive evidence, and the only competent evidence, that such Bond has heen
properly authenticated hereunder.
(c) Delivery. Upon thr authentication of the Bonds, the Paying Agent shall
ddiwr the s ame in accordance with the provisions of the DTC Letter of Representations
and other procedures established with the consent of DTC and the Paying Agent. Upon
receipt of the agreed pitrchase price of the Bonds in accordance with the Bond Purchase
Agreement and issuance of the approving opinion of Bond Counsel, the Bonds shall be
released by DTC and the Pa}ing Agent for cred it to the Participants and the Beneficial
Owners.
Section 8. Registrotlnn , Exchange and Transfer nf Rnnds; Pe,.nns Treated as
Owners.
(n) r .,·tration . The Paying Agent shall maintain registration books in
which die owusrship , transfer and exchange of Bonds shall be recorded. The person in
whose name any Bond shall be registered on such registration books shall be deemed to
be the absolute owner thereof for all purposes and neither the City nor the Pa}1ng Agent
shall be affected by any notice or other information to the contrary.
(b) Tramfer and Exchange. The Bonds may be transferred or exchanged, at
the principal office , f the Paying Agent at the location ident ified in the definition of
Paying ~,geot in the section hereof entitled "Definitions," for n like aggregate principal
amount of Bonds o f other authorized denominations of the same maturity and interest
rate, upon payment by the transferee of a trans fer foe , any tax or govemrnentnl charge
required to be paid with respect to such transfer or exchange and any cost of printing
bonds in connection therewith . Upon surrender for tran sfer of any Bond, duly endorsed
for transfer or accompanied by an assignment duly executed hy the Owner or his or her
attorney duly authorized in writing, the City shall execute and the Paying Agent shall
authenticate and deliver in the name of the transferee a new Bond .
(c) Limitation.• nn Tran .efer. The City and Paying Agent shall not be
required to issue or transfer any Bonds: (i) during a period beginning at the close of
business on the Record Date and ending at the opening of business on the first Business
Day follow ''.lg the ensuing interest payment date, or (ii) during the period beginning at
13
4842-&.>)6-8 5l2.)
1he opening of business on a dak 45 days prior 10 lhe dale of any rt:<lemption of Bonds
1111d ending at the opening of business on the first Business Day following the day .'n
which the applicable notice of redemption is mailed. The Paying Agent shall not be
required to transter any &>nds selected or called for redemption.
Sertion 9. Replacement or Lost, Uestroyed or Stol~n Bonds. If any Bond shall
become lo~t, apparently destroyed, stolen or wrongfully taken, it may be replaced in the form and
1enor of Llie lost, destroyed, stolen or taken bond 1111d the City shall execute and the Paying Agent
shall authenticate and deliver a replacement Bond upon the Owner furnishing, to the satisfaction
of the Paying Agent: (a) proof of ownership (wh ich shall be shown by the registration books of
the Paying Agent). (b) proof o f loss, destruclion o r lheft, (c) w1 indemnity to the City and the
Paying Agt:nt with res-pt:cl to the Bond lost. destroyed or taken, and (d) payment of the cost of
preparing and executing the n~w bond or bonds.
Section 10. Tax Co,·enants . For purposes of ensuring that the interest on the h'lnds is
and remains excluded from gross income for federal income tax purposes, the City h.rrehy
covenants and declares that:
(a) Prohibited Actinns . The City will nN use or permit the use of any
•
proceeds of the Bonds or any other funds of the City from whatever source derived,
directly or indirectly, to acquire any secur ,1ies or obligations and shall not take or permit
to be tal:en any other action or actions, which would cause an y Bond to be an "arbitragr.
hond" within the meaning of Section 148 of the Code, or would otherwise cause th,·
interest on any Bond to be includiblc in gross income for fcdcrsl income tax purposes . •
(b) Alfirmativ,, Actions. The C ity will at all times do ond perform all act s
permitted by law that arc necessary in order to assure that interest paid by the City on the
Bonds shall not be includible in gross income for federal income lax purposes wider the
Cude ur any other vulid provision of law. In particular, but without limitation, the City
represents, warrants and covenant~ to comply with the following rules unles.~ it receives
an 1pinion of Bond Counsel stating that such compliance is not necessary: (i) gross
proceeds of the Bonds and the Project will not be used in a manner that will cause the
Bonds to be considered '•private activity bonds" within the meaning of the Code; (ii) the
Bonds are not and will not become directly o· indirectly "federally guaranteed"; and
(iii) the City will timely file an Internal Rcvcm c Service Form 8038-0 with rcspccl to
the Bonds, which shall contain the infonnation required to be filed pursuant to
Sec1•011 !49(e) ofU1e CuJ~.
(c) Tax Compliance Certificate . 171e City will comply wiU1 U1e Tax
Cumpliance Certificate delivered 10 it on the Jate of issuance of the Bonds, including but
not limited by the provisions of the Tax Compliance Certificate regarding the application
and investment of Bond proceeds , the use of the Project, the calculations, the deposits,
the disbursements, the investments and the retention of records described in the Tax
Compliance Certificate ; provided that, in the event the Ta~ Compliance Certificate are
superseded or amended by new Tax Compliance Certificate drafted by, and nccomponicd
by an opinion of, Bond Counsel slating that the ,, se of the new Tax Compliance •
r.ertificate will not ca~c the interest on the Bonds to become includible in gross income
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for federal income tax purposes, the City wiil thereafter comply with the new Tax
Compliance Certificate.
(d) Designation of Bonds as Qualified Tux-Exempt Obligations. TI1e City
hereby designates the Bonds as qualified tax-exempt obligations within the meaning of
Section 21i5(h)P) of the Code. The City covenants that the aggregate fac1: amount ofnll
tax-exempt obligations issued by the City, to;iethcr with govemmentni entities which
derive their issuing authority from the City or are subject to substantial control by the
City, shall not be more than $10,000,000 during calendar year 2013 . The City recognizes
that such tax-exempt obligations include notes, leases, loans and warrants, as well as
bonds . The City further recognizes that any bank, thrift institution or other financial
institution that owns the Bonds will rely on the City's designation of the Bonds as
qualifie.l tax-exempt obligations for the purpose of avoiding the loss of I 00% of any
utherwi:<e available int~~est deduction attributable to such institution's tax-exempt
holdings.
Section I I. Creation of Fund and Accounts. There is hereby reaffirmed the Golf
,. ·, ,m, Enterpri se F,•nd and there is hereby established the following accounts of the Golf
C;ourse Enterprise Fund, which shall be maintained by the City in accordance with the provisions
flf th is Ordinllllce :
(a) the Bond Account, within which there are established the Interest
Subaccount and the Prineipol Subaccount ; and
(b) the Reserve Account.
Section 12 . Appllcatlon of Bond Proceeds; Funding of Escrow Account.
(a) Applic11tion Qf Bond Proceeds. Upon payment to the City of the purchase
price of the Bonds in accordance with the Bond Purchase Agreement, the Bonds shall be
delivered to or as directed by the Purchaser . The proceeds received by the City from the
sale of the Bonds, following the cost of issuance of il:e Jl,:,nds, shall be applied as a
supplemental appropriation~ v the C ity as follows:
•IM:-6&l6-8lll.l
(i) to the Interest Subaccount, the accrued interest on the Bonds from
the Dated Date to the date of issuance and capitalized interest on the Bonds, if
any;
(ii)
Amount;
to the Reserve Account the amount of the Required Reserve
(iii) tu the inw1ediate payment and cancellation of the Refunded Bonds
as acknowledged by the party receiving such payment or to .h e Escrow Account,
proceeds of the Bonds which, when comb;,1ed with other legally available moneys
of the City, arc sufficient to satisfy the Refunded Bond Requirements or to fund
the Escrow Account in accordance with the repon of a Cenified Public
Accountant as required by the provisions hereof.
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(b) Addition11I FunJin11 of Escrow AccounL On or before the date of
delivery of the Bonds, the City shall deposit to the Escrow Account, if necessary, such
other legally availai.,,~ moneys of the City as may be nece.~sary to fully fund the Escrow
Account as provided in subsection (a) of this Section ar.:l in the Section entitled "Call and
Payment of Refunded Bonds."
Section 13. Security for Payment of the Bonds; Flow of Funds .
(a) Pledge of Net Revenue. The Bonds shall constitute an irrevocable and
first lien upon the Net Revenue, but not necessarily 1111 exclusive such lien. The Net
Revenue is hereby plcd11cd to .he payment of the Bonds .
(b) Flow nf Fundt. The City shall credit to the Golf Course Enterprise Fund
all Gross Revenue immediately upon receipt The City shall pay fror.1 the Golf Course
Enterprise FW1d all Operation 1111d Maintenance fapenses as they become due 1111d
payable. After such payment or the allocation of Gross Revenue to such payment, the
City shall apply the Net Revenue in the following order of priority:
FIRST, to the credit of the Interest Subaccount, the amounts required by
the Section hereof entitled ··uond Account," and to the credit of any other bond
account or subaccount hereafter established for the payment of interest on Parity
Lien Bonds issued in accordance with the Section he reof en .· ·.,ed "'AuJitional
Bonds"';
SECOND, tc, G,<. credit of the Principal Subaccount, the amounts required
by the Section hereof entitled '"Bond Account,"' and to the credit of any other
bond account or subaccount hereafter established for the payment of the principal
of. and premium if any, on Parity Lien Bonds iss ued in accordance with the
Section hereof entitled "'Additional Bonds"";
THIRD, to the credit of the Reserve Account, the amow,ts required by the
Section hereof entitled "Re~erve Account" anrl to the credit of any other account
hereafter established as a reserve account for Parity Lien Bonds issued in
accorda.,ce with the Section hereof entitled "'Additional Bonds";
FOURTH, to the credit of any other fund or occount hereaf !er established
for the payment of the principal of, premium if any, o.nd interest on Subordinate
Lien Bonds, including any sinking fund , reserve fund or similar fund or account
established therefor, the an1ow1ts required by the ordinance or other enactment
authorizing issuance of the Subordinate Lien Bonds ; and
FIF'i"H, lo the m:uit of any otho::r funJ or account as may be do:si1111ated by
the City, to be used for any lawful purpose, any moneys remaining in the Golf
Course Enterprise Fur.d after the payments and accumulations set forth in FIRST
through FOURTH hereof.
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(c) Bond.f Do Not C:onsritutc a Debt. All of the Bonds, together with the •
interest thereon and any premium due ;n connection therewith, shall be payable only out
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of: (i) the Bond Account; or (ii ) if necessary, the Reserve , .ccount. TI1e Owners mt\)' not
look to nny general or 01her fund of the Ci t y for the payment of the principal of, premium
if any, and interest on the Bonds, except the funds and accounts pledged thcrr,to by this
Ordinance, and the Bonds shall not constitute a debt or an ind~b1edness of the City within
the meaning of any constitutional or statutory provision or limhation: nor shall they be
considered or held to be general obligations of the City.
Section 14 . Bond Account.
(a) Use of Moneys in Bond Account. Moneys in the Bond Account shall be
used solely for the purpose of paying the principal of, premium if any, and interest on the
Bonds. On or before tl1e last day of the month preceding each Interest Payment Date,
there shall be deposited with the Paying Agent an amount from the Interest Subaccount
which is sufficient to pay the interest. on the Bondr due on such Interest Payment Date .
On or before the last da y of the month preceding each Principal Payment Date, th~re shali
be deposited with the Paying Agent an amoun1 from the Principal Subaccount which is
sufficient to pay the principal of and premium, if any, due on the Bonds on such Principal
Payment na1e.
(b) /11terest Subuccount. TI1e Interest Suhaccow1t shall be used to pay the
interest on Bonds. llpon delivery of the Bonds, the City shall credit to the Interest
Subaccount the amount required by the Section hereo i entitled "Initial Credit of Bor,d
Proceeds." On or before the last day of each month, commencing in the month next
succeeding the du1c of is.~uance of the Bonds, lhc City shalt credit to the Interest
Subaccount, from the fliet Revenue and any interest income to be credited to the Interest
Subaccount pursuant to the terms hereof, an amount equal to the Pro Rnta Portion of 1he
interest to come due on the '3onds on the next succeeding Interest Payment Date.
(c) Principal Subaccount. The Principal Subaccount shall be used to pay the
principal of and premium, if any, on the Bonds . On or before the last day of each month,
commencing in the month next succeeding the dote of issuance of the Bonds, the City
shalt credit to the Principal Subaccount, from the Net Revenue and any interest income to
be credited to the Principal Subaccount pursuant to the terms hereof, an amount equal to
the Pro Rat a fortion of the principal coming du e on the Bonds on the next succeed ing
rrincipal Pa~• .-.c.r.l Date.
Section IS. Reserve Account.
(a) Use of MoneJ>s in Reserve Account. Moneys in the Reserve Account
shalt be used, if necessary, only to prevent a default in the pu;,nent of the principal of,
premium if any , or interest on the Bonds, and the Keserve Account is hereby pledged to
the payment of the Bonds . In the event the amounts credited to the Bond Account are
insufficient to pay the r,rincipal of, premium if any, or inte:·est on Bonds when due, the
City shalt transfer from the Reserve Account to the appropriate subaccount or
subaccounts of the Bond Account an amount which, when combined with moneys in the
subaccount or subaccounts, will be suffident to make such payments when due .
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•1142-66J6-Sll2 J
(b) Fundit1K at1d Maintena11ce of Required Resuve Amount. The, Cily shall. •
upon delivery of 1he Bonds, credit 10 lhe Reserve Account lhe amount required by lhe
Si:ction hereof entitled "Initial Credi! of Bond Proceeds ." The Reserve Account shall be
maintained in the amount of the Required Reserve Amount until such time as the amounl
credited \hereto, when combined with moneys in lhe Bond Account, will be sufficient to
pay the principal of, premiwn if 1111y, and interest on oil oflhe Bonds, at which time such
mom,ys may be applied for such purpose. If at any time the amount of lhe Reserve
Ace<.,unt is less than the Required Reserve Amount, lhen the City shall deposit to the
Reserve Account from lhe Net Revenue, 11mounts sufficient 10 bring the amount credited
to the Reserve Accou, to the Required R~erve Amount. Such deposits shall be made as
soon as l"''"ible after such use, but in accord1111ce with and subject to the limitations of
the Section hereof entitled "Security for Payment of Bonds; Flow of Funds ."
The Required Reserve Amount shall be funded IU'd maintained by any one of or
any combination of (i) cash; {ii) Pennitted Investments; :ind (iii) a Reserve Account
Contract which provides for payments when 1111d as required for purposes of the Reserve
Account and is is sue.d by on obligor whose obligations such as the Reserve Account
Contract are either (A) rated by a Rating Agency as investment grade or (B) if a rating
has been obtained on the Bonds or any Parity Lien Bonds whose obligations are rated by
each Rating Agency that then maintains a rating on the Bonds or any Parity Lien Ronds
in a category (or comparahle clas•ification) equal to or higher than the category, if any, in
which the l:londs or any Parity Lien Bonds are rated. A Reserve Account Contract ( .,II
satisfy the Required Reserve Amount by the amount payable to the City pursuant to such •
contract.
(c) Valuatio11 and /11tcrest /11come. Moneys credited to the Reserve Account
may be invested or deposited in securities c,r obligations which arc Permitted
Investments; however, such investments shall be valued at fair market value and marked
to market at lease once per year. Additiomtlly, the •nvestment of moneys credi1ed to the
Resc:rve Account shall be subject to lhe covenants and provisions of the Section hereof
entitled "Disposition and lnvc,;tment of Pr.,ceeds; Tax Coven1nts." F.xcept to the extent
otherwise required by such Section, so long as the amount of the llcsen·e Account is
equal to the Required Reserve Amount, all interest income from the investment or
reinvestment of moneys credited to the Reserve Account shall be credited to the Interest
Subaccount and/or the Principal Subaccount , as may be determined by the City; provided
that if the am.,unt of the Reserve Account is less than the Required Reserve Amow11, Oien
such imerest income shall be crc:dit ... -d lo the Reserve Account. The amount on dcposil to
the Reserve Account shall never ex~eed 1he amount of the Required Reserve Amount.
Section 16. Escrow Account; Payment of Refunded Bonds.
(a) Immediate Payment and Canceliarlon of Refunded Bnnds . In the event
that (i) the date of delivery of the Bonds L .:curs on a date which permits the •rrevc:><:able
deposit of the gross amount necessary for the payment and cancellation of the Series
2003 13onds on the Redemption Ddte into the bond account for the Series 2003 Bonds .
established with the Refunded Bonds Paying Agent 311d (•i) the Refunded Bonds Paying
Agent reaffirms the amount which is necessary for the payment and cancellation of the
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4&42~J6.8S32 '
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Series 2003 Bond s on the Red cmp ti n Date , the net proceeds of the Bonds sha ll be
app lied fo r s uch purpos e.
(b) £.,rablishment a11d Mai11 te nunce ~{ Escrow A ccou11t . In the event tha t
the ne t proce ed s of the Bonds ar c not app lied to th e immedi ate paymen t and cancellati )n
of th e Refunded Bond s a,_; set fort h in paragraph (a) of thi s Secti on, th ere is hereby
estab li shed a s pec ial accou nt design ated as th e ·'Go lf Co urse Re ve nue Refunding Bond s,
Series 2013 , Esc row Account ," wh ich shall be maint ained in acco rdan ce with the
provisions hereof and of the Escrow Agreeme nt. The Escrow Account s hal l be
maintained in an amount at the time of the i~itial deposit s there in and at all time s
s ub sequentl y at leas t s uffi cient , toge ther with the known minimum yi eld to be de rived
from the: inilial invcsuncnt and ;my h.:rnp urar y n:i 11 vc~unc11t ufthc dcpusit s tlil'rcin v1 w1~·
pan there of in Defeasance Sec uriti es to pay the Refunded Bond Requirem ent s f r tho se
Refund ed Bond s to be paid fro m the Escrow Ae cmmt . Ex ce pt as ma y he oth er wi se
provi ded in the Escro" Agreement, the Cit y shall have no ri ght o r tit le to the mone ys
cred ited to or held in th e Escrow Acco unt, and such tit le sh all be an d is hcrcb v
tran sferred to the Bank in tru t fo r the pa yme nt of the Refunded Bond Requirements f~r
th ose Refunded Bon ds to be paid fr om th e Escrow Ac co unt purs ua nt 10 the f-s crow
Agree men t. fone ys shall be withdrawn by th e Ban k fro m th e Esc row Accou nt on th e
Red empti on Date to pcnnit the payment wi th ul default of the Refund ed Bon d
Requirements fo r tho se Re funded Bond s to be pa id from the Escrow Account. If for any
reason the am ount in th e Esc row Account shall at any tim e be in sufficient for th e purp ose
he reo f, the Cit y shall forthwith fr om the fi rst mone ys uvu iloble therefor dep osi t in such
ac count s uch additional mone ys as sha ll be necess ary to pem1i 1 the pa )•ment in fu ll of th e
Refunded Boncl Requi re ment s for th ose Refund ed Bond s to be paid fr om the Escrow
Acco unt.
(c) Call of Refu11ded Bonds. Subject to the issuance of th e Bonds, th e
Co uncil docs hereby de clare its intctll to exe rcise on behalf of and in the name of the City
it s opti on 10 redeem all ~f the Refunded Bond s on the Redempti on Date. The City hereb y
aulh uri zes w1d irn:v,,CH bl y instruct s the Esc ro w Agent lo gi ve u r cause to be gi ven a
noti ce of refu nding . defc asance and redempti on of the Refun ded Bond s .
Sect ion 17. Various Fi ndings , Determinations, Dec larations a nd Covenant< The
Co un ci l , having IJce n fu ll y infor med u f <1J 1d ha v111g co nsidered all the pcmncnl fa cts and
c1rcu ms tances, hereby fi nd s, d~tenmnc,, de clar es and cove nant s wt1h the Own ers of th e 13 onds
1ha1 :
(a) the Ci ty has entered 111to a DTC Le tter o f Rep re se nt atio ns whi ch wi ll
govern th e boo k-e ntry re gist ration sys tem for the Bond s ;
(b) it is in th e be st interes t of the Ci ty and its re idcnts tha t th e Rnnrl s he
auth ori zed, so ld, issued and del ivered at the tim e, in th e mwmer an d fo r th e purp ose s
prov ided in this Ord inance ;
(c) th e Ci ty elec ts 10 app ly the pro vis ion , of the Pan 2 of Art icle 57 of
Title 11, C.R .S., as amend ed ; and
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(dJ 1h e issuance of th e Bo nds and all proced ures un den aken in c iden t 1h ere10
ar e Ill fu ll compli ance and co nfo nni1y wi th nil ap pli ca ble requirements, provisi on s and
limitatio ns pr escribed by the Co nstiru tio n and laws of th e Siatc and 1hc C it y, includin g
the Chaner, nnd all condi ti ons and limitations o f the C hancr and oth er appli ca bl e law
re la t ing to the issuan ce o f the Bo nds ha ve boen sati s fi ed .
Scctiou 18. In vestments . Mo ne ys dep osit ed in tl tc Bund !'lccow1t ,rnd tl1c R eserve
Account , and an y moneys held b y th e Payin g Agenl with respect to th e Bonds, shall be in ve sted
in Pe rm111 ed I.n ves1m en 1s, provid ed 1ha1 1h e investm ent o f such mone ys sha ll be subject 10 any
appli c able restrictio ns set forth in the Tax Compliance Certiti c ulc ru 1d in th e "Tax Compl ian ce
Ccn ific atc" o r simila r cenifi cate de li vered by 1hc Ci ty in co ru1cc 1io n wi1h th e issuance o f lh c
Bo nd s 1ha1 describes the C ity's c xpcc lntions regarding th e use and in ves tment of proceeds o f the
Do r.:l ~ and other mone ys and the use of w1c Project Unle ss oth erw ise prov ided here in, all
imcre :il inco 1rn.: from Ll1e in vt:s lln cn l or rd nvt:s lmtnt of 111u11c:ys t.:r~dikt.l to ,my account 01
subaccoum es tabli shed herein sha ll rem ai n ,n nnd become pan of such account or sub accowu .
Section 19. Mainte nance of Rat es and Covernge . Th e C ity here y cove nant s that it
will establish, mai nta in , enforce and co ll ec t rntes , fees nd charges fo; services fu rn ished by or
1he use of th e Coif Course Faci lit ies 10 create Gross Revenue each Fi ;cal Year suffi c ient 10 pa y
Operation 111d Maintenance Expenses and to crea te Net Revenue ,n OJt amount : (a} equal to not
less 1h an 135% of the amo unt necess ary 10 pay when due the principal of nnd intere st o n the
Bo nds and an y Parit y Lien Bond s coming due during such Fi scal Year; and (b) to make up any
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ddici cncies in the Rt;.-Sc rvc Ai.:~uunt c1ml any rese rve uccuunt i.:s tab lish1.:d fo r Pari ty Li en Bon <l s. •
In th e cwm th at the Gross Revenue at any time 1s not suffi cien t to make such paymen ts, the Cit y
shall increase such rates , fee s and charges to an extent whi c h will ensu re th e payment s ancl
acc umulatl ons required by thi s O rdinan ce .
Sec ti on 20. Addilionnl Covenants :tnd Agreements. T he City hereby funhcr
irr(•voca bl y covenan ts and agr ees wi th each and every Own er that so 10 1.'-as any of tbc Bond s
rem a in Out stand ing:
(a) Co mpete nt /lfarrag emetll. The Cit y sha ll em pl oy comp c1cnt mo nugcment
perso nnel fo r the Gol f Course facilit ies :utd will co ntinu e to opera te an d manage the Golf
Cuur~l! Fa...:i li ties in an effi cient am.I ccu nomi cal man ner in aL:co r<l am.:t: with all Jp pli cab le
law s. ru le s and re gu lati o ns .
(b) Main te nan ce of Record.,· and Acco11ntI . The C il y shal l keep prope r
books of record and a cco un ls showing com pl ete and corr ec t en u·ies of all trnn sact ions
re latmg to th e fond s and aec .,unts referred to her e,n and in such mann er thal U1e G ross
Rev en ue and th e Nl!t Re venue ma y at all times be readil y and accura tely determi ned.
(c) A lfr11ation of PropcrlJ'. The City will not sell o r alienote any of th e
pro pcn y co nstituting any pan or ali of th e Go!fCoursc f aciliti es in an y ma,n cr o r to an y
ex lent as mii;ln reJ uce th e steuii ty p,uvi uod fo r the payment o f the Bonu s, bu t th e C1t y
may so il an y ponion of such pro pcn y whic h shall ha ve been repl uce<l by oth er similar
pro pen y of at lea.s t equal ,·a lu e , or whi ch shall cease to be necessary fo r th e efficien t
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op eration of th e Go lf Co urse Faciliti es: provided however, th at the proceeds of any such
sa le of propcny shall be incl uded ns part o f the Gross Reve nu e
(d) Pay metll fur U,e a11J Ser vice,. 11 ,e City w ill pmmµtl y ,ende r I.nil s for
scn~ccs furni shed by or the use of th e Golf Co urse Fa ilitics , shall use all lcg a: means 10
ass ur e prompt pa}m ent th ereof, ·h"II lake such action as may he ncces~ary to mnkc
delin quent rat es. fee s an d charges of th e Go lf Co urse Facil ities o li en up n th e real
pro perty served . So long as an Ev ent of Defuu lt has not occ urred and is continui ng
hereunder. th e C ity shall. in its di screti on, be entitled to pro vi de a rcas nnble leve l of
co mp lementary and fre e use of the Golf Co ur se Faci liti es.
(c) A udit>·. Al ;cas t once a ye ar in the time and ma.1.ncr prov id ed by la w , th e
Cit y will ca use an audit to be per fo nn ed f the reco rd s relat in g 10 the revenues and
expenditu res of t:1c Go lf Co urse Fa cilit ie s. Sucl · audi t may be n1 adc pan o f and incl uded
within the genera l aud it o f the City, and made i:1 1 the ~amc tim·.: a.-s tht· genera l audit. In
add it ion , at leas t on ce a year in th e ti me and mann er pro vided by law, th e City wi ll ca use
a bud get to he prepa red and :1Cln1 tcd. r ori r, ofth•· "ud get anrl the aud it wi ll he fi led an d
re corded in the pla c~-s , tim e an d mann er pr ov ided by law .
(t) l ns.1ra11 c,·. ·11 1c C ity w,11 can)' s uch fo nn s o f 111surancc n 111surab le liolt'
Co urse Fac di ies prop erty as wo uld nr dinaii ly he cnnicd hy u11li tics havi ng simil ar
pro perties of equ al ,·aluc , such in surance bei ng in s uch amo unts as will pro tec t the Goll'
o ur sc Fa cilit ies an d it o peration . In th e eve nt o f any loss or ca rn age to the Golf Co urs e
Facil iti es, or in th e event pan or all of tl1 c Go lf Course Faci liti es is taken by th e exercise
of a po wer o f emi nent domain . th e in s ur ance proceed s or th e co nd em nat io n award s hall
be used fur restoring . 1cpltu.:i11g ur r1;:pa iri11 g th e property lost. dam aged or taken, nnd the
remaind er the reof, ii' any , sha ll be co nsi dered as Gross Kcvenu e; pro\'ld cd, however. tha t
ii the Cou ncil detem1in es that th e operat inn of th e (1 nlf Cnu rse Faci li ti es and th e sec urit y
fo r the Boi,ds will not be adverse ly aff;ctcd thereb y, tl1c Co uncil mn y detcnn inc not 10
res tore , re place or repai r the pro pen y los t. dam ag ed or taken and al l o f the in suran ce
proceeds or cond emn at ion aw ard shall be co nsidered as Gro ss Rev en ue.
(g) S 11rety B on ds . Each Cit y o ffi cial or ot her person having custod y of nn:
fun ds denved fro m tl1c o pe ration of th e Go lf Cours e Fa c il iti es. or responsib le fo r the
handlin g n f suc h fund s. shall be full ) bond ed at all time s. whic h bond s ha ll be
co ndit io ned upon the pro per Jpp hcati on of said fund s.
(h) E11rerpri se Sraru s. The Cit y ha s estab lished, and covenants to continue to
ma ima in , the Cinlf o ursc Fa cilitie s as an "enterpri se" with in the mea nin g of Arti cle X.
Secti on 20 of ,he Colorado Co nst ituti on; provi ded , however , after ca lend ar yea r 20 I 3 th e
City may dis quali fy th e Go lf Course Facilities as an "em erp ri se" in any year in whi ch
said dis qualifi ca tio n doc s not mJtcriall y. adversely affect the enforceabil it y of' th e
covenan ts made pursuan t to 1l1i s Ordi11an ce. In the e ven t the Go l f Cou rse Fa c iliti es ar c
dis4uahfit:<l as an ente rp ri se and the c11fur"cub ilit y of the covenants made pur suant to thi s
Ord inance arc mat eria ll y, adve rsely affected , the Ctty covenants to unm edia tely take a ll
ac ti ons neces sary to (i) q ual ify th e Golf Co urse Fac iliti es a, an ,,n1 cr pri se wi th in th e
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111cw1i.1 g o f Arti cle X , Sec tio n 20 f the Co lornd o Constitu tion and (ii ) ))C n11 11 th e
enforce ment of Lhe covc nw-n s mad e hc1 cin .
(i) Protectio11 u/ St:c urity. TI1e Cit y, its offic ers . agent s ant.I c111p luyccsi shull
not take an y actio n in such mann er or 10 such ex tent us might prejudi ce the securit y for
the paym en t o f 1h e prii,cipal of and in1 crcs 1 on th e Bonds and an y oth er securi1 ics paya bl e
fro m the Ne t Revenue acco rdin g 10 th e tenn s thereof. o co ntra ct shall be ente red into
no r any othe r acti on taken by whi ch the right s f th e Owners migh t be prej udi ci all y and
ma teriall y impaired or diminished .
S ectio n 21. Additio na l Bond s.
(a) No S uperior lien 8011ds. No bo nd s, no tes, interim secu riti es o r oth er
o bligati o ns shall be issued pa ya bl e fr o m the Ne t Revenue and ha ving a li en thereo n
whi ch is sup eri or to th e lien o f the 13 onds.
◄S -1 2-6636·85 .!2 J
(b) Parity Lien B,md,r. ·n,e 'i1 y muy issue Pu ri ty Li en Bon ds if:
(i} ,\s o f the dJle of :ssuunce of the Pari ty Lie n 13onds the City is in
substnntiul co mpli uncc w ith nil of tlu.: co ,·crnuus o f th is Ordi nnncl.!:
(i i) As of the do te of iss uance o f the Pari ty Li en Bon ds the City is
~urrcnt in th e acc umulati on of all amount s r quir ed 10 be th en accumu lated in the
Bond Acco unt and th e Reserve Accounl :
(iii ) Fo r un y I 2-mo nth pe ri od during th e I I •mo n1 h pcn od 1mm edia1 ci v
ptec cdin g th e dale o f iss uw,cc o f such Pa rity Lien Bond s , the Ne! Reve nue is
suffici ent IU pay an am u1n11 rcprcsc111in g not less th an 125 % o f th e Co mbine d
~1ax imurn A nnu:\I Pri nc ipal and Interes t Requ irement s for th e O uis ta ndin g
Bond s , Out stnm\i r,g Pnri1 y Li en Bo nds , if nny . nnd th e Pari1 y Lie n R nd s
pro posed 10 be issued. Fo r purposes o f such lest, if tl1 ere has been ad o pted a
sch ed ule ,,f in crea ses in rat es, fe es and charge s d uri ng 1he pre cedi ng I 8-month
perio d, ti .! J\:'c t Rcven uc may be inc reased fo r th ose months in which sul.!h
inc reas e wa s not in effect fo r th e 12-month peri od in whi ch such ca lcu luti on is
mad e by addin g 10 th e ac tu al rcv cnu,:;3 fo r such peri od im estimated sum eq ual to
100% of tht:: c~t i111 utcd I11l:1t:a~c i 11 11..wt::11u1.:~ whi ch wuu !J have bee n 11..:a li1.~U
during :sui <l pc,;:no<l haJ su d1 in crcas~ been in efft l't f0 r the c111 irc I 2•mo11 tli pciiud
(the rcquircmcn 1 "" fn n h in this suhr,"mt,'l'arh (i 1iJ sha ll 1101 appl y 1,1 any Pari ty
Lie n l:lond s issued for th e pur pose o f rcft m,lm g less tha n 11 11 of th e U11 1s1an rl1 ng
Bo nd s); an d
(.1v) T he ordi nan ce, in den ture or othe r docu ment prov id in g fo r lhc
issuan ce of th e Parit y Li en Bond s musr provide fo r a reserve account , whi ch is
es wbl ished in th e amount of th e Pori1y Reserve A mount , and a bond acco unt fo r
th e Pari ty Lie n Bo nd s suc h acco unts mu st be esta bli shed an d 111 ai111ained on
sub stan tiall y the sam e ,erms and co nt ain sub s1an1i 11 ll y the same pro vis ions as sci
fr oth in thi s Ordi rw,ncc fo r th e Res erv e Accoun t aml the Buml Accuunl .
rcspcc.:ti vcly.
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A wri t1cn ccnificatc by th e Mayor (or lhc r Ci ty ofti crnl or employee les 1gn oted
in wri ti ng by th e Mayo r) 1h 01 !h e con dition · sci fn rth in pnrn grn ph< (1) and (ii) ahove hav e
bee n met, an d a wrincn ccniticate b y n Ccrt,ticd rubli c Acoo un tn tll or onsu lti ng
·ni;i nccr th at th e cond 1t1on sc i fo nh 111 paragraph (ui) above has been m e!. hJII
cn ncl11s1vcly rle lcnninc Iha suc h co ndit ions have been met in acco rd ance w11h th e 1cnn ·
hereof.
(e) Subordi111ltt1 1.i ,11 lionds. So long as 110 Eve n! of Dcfnul1 sha ll ho ve
occ urre<I an d be cnn tinuin g, n/\,hin!l here in sh all preven t th e Cit y fr om iss uin g
S ub ordi notc L,cn Bond s.
s~ctiou 22. Defeasance . Wh en oil prm ipul, interes t and premiu ms, !f an y, 111
cnnn ec 1inn wi1h a Bnnrl ha.s hcc n dul y pa id, the pl edge and he n and all o bli gmi ons of the City
here under slrn ll thereby be discharged wi th re spec t 10 sa id Rond and th e Bond shnll n lo nger be
deemed 10 be Out s1andmg . There sha ll be deemed I be such du e pu y111 en 1 whc11 th e City has
pla ced in escrow an d in tru st with a commercial bank locn ted w ithin or w1 th ou1 th e State o f
Col rucl o, and ex ercisin g Lru ~t pow er s, an am oun t ~11 fti ci<•n1 (i ncludi ng tht! knnwn m ini mum
yicl<l f1um Dcfca!-.Ul h,,c c:cu1 itic s in wluch such amount ma y be initially inves ted) to meet u\l
rcqu 1n:mc n1s ol pnnc 1pa l, int ere st and p1 em 1ums , 1f an y, os the s ame bec ome due 10 !he ir fina l
man,ri1i e< nr 11 pnn tk signH!f•d pri N rc,lcmp tinn <ln tc s The Dcfcasmt ce 'ce uri11 cs shall be co me
due nt or prio r 10 th e respec tiv e tim es on whic h th e proc eeds th ereo f shall be needed , i11
accordance with a sched ule establi shed and agr eed up on het\\cen the Cit y amt such bw1k at tl 1c
time o f th e crc uti n of the es cro w. or the Delcasance Sec ur iti es shal l be su b.1 ce 1 to rc dc mp11 011 r11
th e opli 11 ,,f !he hold ers J1cr co f 10 uss ure such av ail nbil ny as so m·edcd tn mee t s11 rh sc hedu le
The su fGcic11cy uf tl1 c csc1uw shall uc dc1c11n i11ed by a Ccnifie d Publ ic Aceo un ill nl.
ecti on 23 . Event s of Defuull . n,c occ urre nce or exi sten ce of any one or m re f the
fo ll ow ing events shall be nn Even t of Defau lt here un der
(a) payme m of th e princip al of or rcd cmp1i o11 premium on any B@ d is 1101
mu rk by the Cit y when due :
(b) P•>mcnt o f the int er es t on .111 y B 11d 1s no t m ade by tJ1 e ity whe n due;
(cl the C11 y detault ~ 111 !he performa nce of llll ) other o f it · covc11am s in th i
On!1,,,1 nl'c, and s uc h rl cfa 11 lt co 11 1in11cs for 10 cl ays after wri 11c 11 not ice spcc 1 fying such
defa ult ,md requ iri ng the same to be remedi ed is give n to t.h c i1y by !he Own e rs f 25 %
111 aggrega te prin cipa l 0111 011111 of 1hc Bonrl s then Outstan ding; or
(d) the Cit y fil es a ,,eti lio n un,l er !h e fccl c rn l hn nkrupl cy la 11 s r other
appli cab le hankrup tcy luw s seekin g 10 ad ju st the ob li go 1i ons rcprescn 1cd by the Bonds.
ectlon 24 . Rem edie s For Ev ent s f Default . pon the o ccurre nce an d e n1111u an ec of
an Eve nt of Defau lt , th e Owne r of an y Bon or a 1ms1ce the re for, may prn1ec 1 and enfo rce th e
ri ght s of any Ow11 er by pro per legal or cqu11 nb le remedy deem ed mo t cffcc lu nl in lud in g
111,ut damu s, spcc1ti c perfo rm ance ol any co1e nan ts, inJunc 1i ve rel ief or req uiring !h e Cou ncil to
a,·1 as tf it wi:rc th e tm tee nf an ex pre ss 1ru st, or ny co mbination of such remedi es . All
procccdm gs sha ll be maint ained for th e equa l be nefi t and pro1ce tio n of all Owners. An y re ce iver
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nppoinr cd t r, protrcf the ril!ht s o f Owners muy tu t: p ~s c::,:,;iu11 uf mtd upcra tt: a.iuJ mainta in the
Uo lf Course Fa c,111,es 111 the snme mnnn er ns th e C'i ty it self mi ght do. The failure of uny Ow11c r
to pr ,cccd roes not relie ve the Cit y or an y pers on of nn y lia h1h1y fn r fai lllr e to pcrfonn nny dut y
hereunder. The foregoi ng ri ghts am in add iti on 10 any oth er nght , ,rnd th e ex ,·rc,sc f nn y ri ght
by an y Owner sha ll no t be dccmC(l 11 wu ivcr of tmy oth er right.
Sec tion 25. l'crmill cd Amendments to Bond Ordiunncc. The Cit y may, w it ho ut th e
co nse nt of ->r not ice t th e Owners, udop t amendment s r supp lements to tl11 s Ord in ance , whi ch
amcndmc.,ts or su pp lement s shull thereafter fo 1111 a pa11 he reo f. fo r an y one or more u f th e
rh ll O\\lin c rurp oc.;cs:
(a) to cu re any u111bigu 11y. tu cuie , currcc t 01 su pple me nt an y fo nn al defe ct or
om i sc.;irm nr in cmp .. i -.rc111 prrw ision con tain ed in thi s On.li nam.:c . tu mak e ru1 y p1ovis ion
ne cessar y or de sirab le du e lo n chn 11 gc in law. to mnk e any prO\'i.s ions w1Ih n.:s pt.:c l 11..1
ma tt ers nrising und er tin~ Ordin anc e. or to make nny prov Is1onc. fnr any <Hh er pu rpo se, if
s uch prov isions are nece ssary or de sirab le and do not matcn ally ad\'erscly afft•ct th <
int crcsls f1h c O wn ·rs o f the Rond :.;
(h) to subjec t to thi s O rdin,in ce or pl edge to th e 11a~111<111 ol the Bonds
~dJ 1t1onnl revenu es, propertie s or co llut cro l ; and
(c) 10 gran t or co nfer upon tho Ow ners any additi onal nght s, re medi es.
powers or atllh tit y that ma y be lawfu ll y granted to or co n ferred upon the Owners.
Section 2(,. Amendments Requiring C on se nt of Owners. Except fo r amcndn lo ry or
sup pl c111c 111 ul ord1m111ct::,; m.l uptcd pu 1:,uant t lhc Sectio n her eof cn tttlc d ·•r c,rni ttcd ,\Jncndmcnt.s
In Ooncl O rcli nancc:· the O wne rs o f 110 1 le ,~ th ,ui two th irds in aggreg ate principal amount o f the
Hnmls then Out stand ing sha ll ha ve th e nght . fr om time to time . tu consent tu u11d ap ptove th e
ad o ption by th e ( tt y of such ordinan ce, amcndato ry or supp lemental hereto as shall be deemed
necessary or de sirable b y the C11 y IC\r th e purpo se of modifyin g, all erin g. amci,!l ing , ndcling to or
res cind ing , in :my particul ar, any of the ten ns or prov1 ions C' ntam ed m this n rclin :mcc ;
pr v1dcd howc,cr, that wit hout t~c co n. cnt of th e Owne rs of all the Bond s nlkctcd thcrcb).
11 0 L}ung herein co ntain ed shall pcm1i1 1 or be con3truc<l us penni ttin g:
(,1) a chm,gc in the tcnns of the mamri ty of any Bo nd , 111 the princ ipal am ount
of an y Oo11J ur th e iah.: u r 1111,.;1 '-·s t thtaeon , or in 1..hc term s of pri or rctlcmp l ion of un y
Bond :
(b) an i111pa in 11 c11 t of the ri!!,ht of the Owner 10 in 1in11 c su11 for the
<'nfmccmcnl n f n11 y p:iymc n1 o f1hc prin cipa l nf, premiu m if an y. or i11 tc1 c,t 011 th e B t1Cls
when du c..•:
(c l
Bond s:
lhl' cr..:at in n of" hen upon th e Nc L Rev enue ranking pri or to L!i c lic11 uf th e
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(cl ) a privi lege or pri on t y of any Rnnrl or any premiu m or inte res t payment
ove r any ot her Bond or premium or int erest payme nt ; or •
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(c) a redu ct ion in the pcrccntugc 111 pnn ipal run ount of the Bon <l , the co nsent
of whose Ow ners is requ ired for any such :lll'cndntn ry or s uppl eme nt al rd inance .
If at an y 1i111 c 11,e City ;hall ,lc si1e to ad opt an amend atory or su pp lcmcntol Ndinun cc fo r
any of th e purposes of th is Section, the Cit y shall ca use notice of th e pro pos ed adopti on f uch
amendatory or s up plemen tnl ordinan ce to he eivc n hy mailing su h not ice by cer.ified or
1egis tc 1cd fir st class mai l 10 th e Pur chase r and to euc h Owner o f n Bond to th e addre ss s hown on
the reb~Stra tion bo oks of th e Bo nd Rcb~Strar, at least 30 da ys pri or to the proposed <la te of
nrl pt inn f rmy s uc h amcndato,·y or supp lemental onlinuncc . Such notice s ha ll bric ll y set fo rth
the nature of the propos ed amendat ory or su pp lement al ordinance and ha ll s tate th nt co pies
thereof arc on file 01 th e offi ces nf Lhc Ci ty or ,u11 1c u1l 1c1 s uitable locai i n fo rm pcction by all
Ow ner s. If. wi thin 60 days or s uc h longe r pcri d as slrnll be prc sc nbed by th e Cily fo ll ow ing th e
givin g of su h no uce , the o-,,ner s of not les s tlwn th e requi red perccntag~ in ag gregate prin cip al
1u11 uun 1 uf th e BCJ nd s th en Outs1and ing at the 11m c of the exec uti on of an y such amcncl mory or
supplemental ordm ~nc e sh all haw conse nted 10 and approved the cxcc ut io11 the rcuf as herein
pmvicl ed, no Ow ner of any Bond sholl hove any nghl to object to any of I c terms and pro v1s1ons
co nt lll ncd therei n. or the ope ra ti on th crcol, ur in any ma nne r to quc"ti on the proprie y of 1hc
adopti on and cfTcc 1i vc ncss thereo f, ur tl 1 c11jui11 01 lt!,l 1ai 11 1hc C it y from nd ptin g th e sa me or
from takin g ruw ac tion pursu ant lo th e prov 1s 1ons th ereof.
Sec tion 27. 1-.:ffcct of Am enrlm cn l. Upon the ex ec uti on of any am cn dat or1 or
s upp lcmcntul onlina11 cc pur s uant tu Utis O1<li11a11 ce, thi s Ordinance shall be deemed he
m difi ed an d amend ed in acco rd ance thcrc w11h, and !h e respective righ ts, d utie s and ob li ga tion s
under this Ordinan ce of the r ·11y , th e Rond Re gist rar , th e Pa ying A gen and all Owners o f &a nds
th en Out stan di ng shull therea fte r be dc tcmt incd. exe rcised nnd enforced hereunde r, s ubject 1n all
re spec ts 10 such modi fica ti ons and amendment..
Sectio n 28 . Rcmovn l or Resignal inn nr Roncl Registrar or Paying Agent; S ucc esso r s.
Th e Pa ying Agcn : and B nd Regi strar may resign. m be removc,l b) the C it y 01 an y time wi th or
w1 1ho u1 ca use. In lh c even t of the re m va l or res ignau on o f the Bo nd Regi strar or Pa ying Agen t,
th e riry shall .1p po in1 a uccesso r as oon thereafter as may be practicab le , and in s uch event ,
shu ll give wri ltc n noti ce thereo f to eac h Owner by mailin g to th e nddresses shown o n 1hc
rcgi tratton hoo ks for th e Bonds. Any s uccl! ·so r Pay mg Ageu t ,hall . be a tru s t com pan y or han k
in go d standin g loclt~J in or inco rpordted under the law s o l !he State; be du ly auth orized to
exl!rci c;e trn st powers ~ be s uhJcc l 10 examin ati on by 1 federal nr "tall' a111h nri1 y~ and ma mtnin a
repu n «I cap ita l and surplu s u f 1101 les s 1ha11 $ I 0,000 , 00.
Sec ti on 29. Authorization To Ex ec ute Documcnls . l"h c Mayor (o r other Ci ty o ffi cial
or employee designat ed in writing by th e MoyorJ sh II . an d is hcr..,hy a111hori zed and directed to
tah all actio ns ncecssa, y ur apprl•p t iate to e ffectua te the prov is ions of this Ordin ance, includin g,
':,ut ~ot limit ed 10, cxecu 11on of s uch ag reeme nts, ce n,fi cates and affid av its as may c reasonab ly
requ1:ed by the Purchaser For a pc rin d of liO da ys fo ll ow in g the adopt ion of th is Ordinance. the
Sale D .. legatc is authorized lo e,cculcd the Bond Purchase Agreeme nt . whi ch shall be in
s ubs1a n11 a ly th e fo nn presented 10 the Cit y al th is me etin g and shall be com plctctl in accu 1Jw1ce
wi th the tc nn s of thi s Ordin ance . TI,c Ma yor , th e City Clerk an <l al l othe r offi ce rs of lh e City arc
hereby au th ori zed and dire cted to exec ut e the Conti n uing Disclos ure Uncle n akin g, !he PHying
Age nt Agr eement , the Esc row Agreement, a "T il.'< Co 111pli a11 cc Cc11 ifi cat c'1 or sim i lar cer1i fi catc
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dc ~cri bin g th e Cit y's expectati on s rcgarc mg the use and rn vcsunent o f proce eds of th , Bo nd s And
other mone ys , an Internal Revenue Servi ce Fonn 8038 -G with re s pe ct to th e Bonds; and all oth er
ducu mc nl~ aml cen, (kates ncces s1u-y o r des irab le to effectu at e th e issuance of the Bonds, the use
anrl invcstmcn 1 of proceed ~ of th e Bonds and the other tran sac ti on, contemp lat~d here b y
(together the "Fi nancin g IJ oc umcn ts"J . 'I he exe cut ion by th e Sa le Delegate of th e Bond
Purchase Agre ement an d the cxc-c ution by th e Mayor (or th e Ma yor's dc signcc ) of the Fm ancin g
Docwn ent s auth o,iz ed herein sha ll be co nclusi ve proof f tl,c app roval by th e City of fr,e temlS
th ereo f.
Se<'ti on .1 0. Offici•I Statrnient The Prelim inary Officia l Sta tement is here y
au thonzed an d app r vccl . 71,c Prelimrn ary Ofti c,al Sta tcm eat ,s hereby deem ed by th e Coun r ol
to be fina l as of its date with iP th e mc,m ing of Ruic l5c2 -12(b)(I) o f th e U.S . Securi tie s and
Exch"ngc Con11 11i s,io11 . The Co un ci l hereby au th ori ze s th e preparation and di strib ufon of a fin al
O ffi cia l Statement in conjun ct ion with an offer of the Bu nJs to the public . The Offici al
St atement shall co ntain such correc ti ons and addi ti ona l or 11[xin1cd in fnrmatina• so th at it wi ll nm
co nrnin any unt rue st atem ent o f a mate ri al fa ct or omn to sta te a ma tenal fac t nec ess ary in order
to make th e state ment s mode th erein , in li ght of the circum stan ces un der whi ch th ey were mAcl e,
nut m1slc(t<li11g . Jl!l· Ma yor is hcn·~y uut.h uriL1:J to exe cut e co pie s of th e Offii.:ia l Statemen t on
beha lf nf 1hc ("ity .
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Secti on 31. Ho lida ys . lf th e dm c for makin g any pa)111ent or perform in g any action
hereu nd er shall be a lega l holida y or a day on wh ich th e pnn c,pa l o l'li ce o f the l'a)ong Agent or
Oond Rc1,~st rar is a utho ri zed or requi red by low to rcmoin cl osed , such pa)1ncnl may be made or
•ct parfurmcd u u the nc .,t s ucceedin g da y whi ch is n t a lega l holida y or a day on whi ch 1hc •
principal offi ce of the Pa ying Agen t or Bond Regis trar is auth orize d or rc4uirctl by luw to 1c1n ain
d osed.
Section 32 . Limitation of Actions . ln accordan ce with Sec tio n 11 -57 -2 12, C.IC~ .. no
legal or equitable acti on can be brough t with re spec t lo any lcgi sla11vc ac ts or proc ccding.s in
cu nuc ct iun wit h the au th oriz at ion or issuance of tl te Bo nd s mor e than JO days after the issuance
or au 1hnri zmi on of such securit ie s, whichevei oc curs later.
Se cl'ion 33. Pledge of Revenu es . Th e creation, pcTfcctinn , cnfnrcemcnl nn<i pri ori ty of
the pled ge o f reve nue s to secu re or ply the Bond s shall be gov erned by~ I l -)7-2U ij , C ICS . an d
thi s Ordi nan ce . Th e Pledged Revenue shall imm edi ately be s ubject to th e lien of such pledge
with out any µh ys icu l delivery, fihn g ur furtl1c , act. ·n,c lien o f s uch pledge on th e Pled ged
Re venu e sha ll he on a pari ty with all other Parit y Lien Bond s, :in<i shall hav e pri ority o wr any
and all othcrobh gat1 ons and ha bihn es of the C11 y. Tbe hen of suc h pledge shal l be valid , binding
m1d enfo rceable us uguin sl all pcrso, .s ha vi ng cla ims of an y kin o in to rt , c ntrsct or otherwi se
agai ust th e Cit y i,res pc ct1 ve o f whether s uch pers ons hav e noti ce of s uch li ens .
Sec tion 34. No Recourse Against Officers anti Agents . Purs uant to § 1 1-5 7-209 .
C.R.S., 1f a member of th e Co un cil, or any offi ce r or agent nf 1h e 1.i ty ac ,n go od fa ith , no civil
reco urse shall be avai lable agai nst s uch member , offi cer or agent fo r payment of th e prin ci pal,
intere st or prior redemp tion premium s on th e Bonds . Su ch recourse shall not be avai lable either
d irectl y or ind irectl y thr ough the Co un ci l or u,e City , or othe rw is e, whether by \'irtuc of an y •
co nstit ut ion , statut e, rul e of !aw , en forccmc nl of pe nalt y, or mhc rn•isc. By th e accc-p tanc c o f the
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Oond s and as a part of the CC'ns1 dcrn11 n of 1hei r iss uan e, any pe rson purch asi ng o r se ll ing such
Bond s pecifi call y waives any s uch recnursc .
Sec tion 35. Conclus ive Recilal . Pursuam 10 § 11-57-210, C.R.S., the Bond s shall
co nt ai n a rec ital 1ha1 1hey are iss ued purs uant 10 cenai n provisions o f the Pan 2 of Anicle 5 7 of
Ti ll e 11, C.R.S. Such reci ta l shall be co nclu sive ev id ence of tl1 c val idit y and the rcgu lari ly of' the
issu ance of the Bonds atler their deli very for val ue .
Section .\6. Costs and Ex 11 cns~s. /\II coSIS and expenses in curred in cunnc c111Jn wi1h
1he iss uance and paymen t o f th e Aond s shall be paid &om legal ly ava il ab le mon eys ot th e C11y,
and such moneys are hereby approp riat ed for th al pu rpose.
Sec tion 37. Rat1flcarton aod Approval of Prior Ac ll ous . All ac ti ons hereto fo re taken
by the office rs of th e Ci1 y and th e membe rs o f th e Cou nci l. no1 incon sistent with th e provi sions
of thi s Ordi nance, relati ng lo 1h e au1h nri zntinn , sale, iss ua nce and de live ry of the 13 nds, are
hereby ratifie d, approved and conf_inncd .
Sec tion 38 . Ordinance lrrcpcalable. Arter 11ny of the Bond s have been 1s ued . thi s
Ordinance shall cnnstitu le a contr act be tween th e Owners and tl1 c C it y, and s hall be and rem ai n
,rrcpca lnb lc unu l th e Bond s an,l th e interest acc rnmg thereon s hall ha \'c been ful ly paid . satis fi ed
lln d di sc harged, us here in provided .
Sect ion 39. Rep•alrr . Al l ord ers. ylaw s and ordi nance s of the Ci ty, or part s thereo f,
inconsis1ent or i n co nflict w1lh thi s Ordin ance , are hereby reper1 1l'd to th e ex l enl nn ly of ~uch
incuns ist l.!m;y or confl ict.
Sec tion 40. Sever ability. If an y section , parab'l'aph , c lause or pr ov ision of tlu s
Ord in ance shall for an y re aso n be held In he inva lirl or un e nfo rce able, the in va lidi ty or
unc nforcea bility of su ch sect io n, paragraph, cla use o r provi sio n sha ll not affec t any o f th e
remain ing provi s ions of thi s Ordin ance, th e im ent being th at the same are severable .
Ser rion 41. Emerge nry De rlaration and Effec ti ve Date. The Co u11c il has been
advi sed th at in order for the City t secu re th e low interest rnte s c urren tly present in the market
and avo id a po ss ib le in creas e 111 su ch ra te s, II ts nec essa ry 10 is s ue !he Buml s a., suu n as po ss ib le .
There fo re. for said reason. the Co uncil decla res that this ordin ance ts necessa ry r r th e
immedia te preservati on o f pu blic prop ert y, heal th , peace, or sa fet y and an emcrge,.;c y exist s.
TI,is Ord inunce ,hall be e ffe ctiv e inune.di ,ncl y upo n final pa ss age an d be pu bli shed wi thin se ven
:la ys a!lc 1 pub lica ti on fo ll owmg tinal passage .
In tr od uced , re ad in foll , ruid pas,~d on fi rst rend in g HS an tm~r ecncy ord inance o n the
Is"' day of Jul y, 20 13
Publi shed by Titl e as :lJ1 Emer gency B111 fo r an Ordtnanc e in the C ity 's offi ia l
news pape r on the 19th da y of Ju ly, 20 13.
Publ ished us w1 E111 cr;.,c ncy Bill fur an O,dimu1cc on the Ci ty's officia l website bcginni:ig
• on the 17"' day of July , 20 1 J for thirt y (30) days .
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Read by title and pass ed on final r~1di11g a~ an cmt:TgL11 ..:y orJ i11dJ1cc cm the 5t h Jay uf Au gust. 20 I J .
Publi shed by tit le as an emergency ordin rt nc c in lhc Cil y's officia l tt c:w::iµapt:r a::. Ordinanc e No.
Series of 20 13. on the 9th .iny o f ''"b"'"· 2013 .
Pu bhsh cd by l it le as UH ..:mcrgcm.:y u 1Ji11a 11i;c uu 1hc tt y'~ vffi :ial we bs ite bcguuun: on the 7th d,t)' of
Au g us t, 20 13 fur th i11y (30) ,.bys .
Ran dy r Pen n. M•yor
ATT EST:
Lo ucrishin ,\. El lis, C ity Clerk
I. Lo ucri shia A . Elli s. C1 1y !erk of Lhc 11 y of Englewood. Co lo rado, he reby ccr11fy th.11 th e :tb vc
und fore go ing is n tru t: co py of :in t:mc q;ency Ordin3 1lCC pa ss ed on fin a l rc:id in g and pubh sh1.'CI b} lill t as
O rdinance No._, Seri es of WI 3
l.ou cn shia . Elli s
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\Jo . R
Al'P EN DLX A
!FORM OF BO!'i DI
I Fru111 uf l3 uml]
UN ITF.D STATES OF AMER! A
ST ATE O F COLORADO
CITY OFF. 'G I .F.WOOD
Acting Ry an d Th rough It s
GOLF COURSE ENTERPRISE
GO LF COU RSE EN TERPRI SE RE V EN UE REFUNDI NC BOND
SERIE S 20 D
Int er es t Rat e Maturi!)' Dat e Dat ed Date
_____ 2013
CUS IP
RE GISTER ED OWNER : ccle & C'u .
Ta., ld cnt ifi cn ti on 1"umbcr: 13 2 55 11 9
PRI NC'IP A /\MO UN T: DOLLAR
City of Eng lewood , Co lorado , a dul y or ).\anizcd an d validly exi sting Cit y und m uni ci pal
corpora tion of the State of Co lorad o, ac11n g by and through th e Golf ourse En terprise (th e
·"C it y") for va lue recei ve d, her eby promi ses to pa y, solely ou t ,fth e spec ial acco unt s he rein aft er
des ignated but not ott,crwisc , to the rcgi slc:rcd uw 11cr named abuv c, or rt:gistcrcd assigns , on the
m.1t uri 1y da te spt-cilie d above or on th e date of prior redemption, the pn nc111a l amo unt s pecified
above. ln like manner the Cit y pro mise s to pay in k rcst 0 1: ud1 prin C'\pa\ am oun t (computed on
th e ba.s i, u f a )GO-do) yea r of 1wc lvc 30 -da y mont hs) from the Da ted Dat e ~pcc ificd above , ot the
inte rest rate p :r annum spec ified ab ove . pnyn ble semiannuall y on -,.----,-and ___ _
cHch yc.•a r, r-n mnll!11 cing on ______ , 20 13, unti l th e pri ncipal £1 mount is pa id at matunt y
or upon pnor red empti on . he pri nr,pnl of 1h1s Bo nd and premi um , ifany , arc pay :ible in la wfu l
mone) of the Uni ted State s of Ame ri ca to tl 1c reg istered owner hereof up n marunt y or pri or
redem pti on and pr ese nta tion at the principal o.:-cc of UMO Bank n.a. (the '·Payi n~ Agen t"), or
its sm:~c ssor. a:; Pa ying Agent.
Payment o f each in sta ll ment of inte rest sha ll be made 10 the regis tered ow ner her eo f
whose name sh all appear on the re gis tratio n boo ks o f th e City mai nt.1incd b:, or on be h al of the
Ci ty by tl 1e Payrn g Age nt , or it s succ ess or, as Bond Re gistr .1r, 31 th e clo se o f business o n the
fi tkcnth day ,,r th e calen dar mont h nex t preced in g ea ch in tere st payment dat e (th e "Recu,ll
Date"), and shall be paid by check or draft of the Payi ng Agent mail ed on or befo re th e mterc st
payment date to s uch registe red own er at h,s address as it ap pears on such reg,stra ion books.
The Pa yin g Agent may make µay 111.:11t s u f 1nterc s1 on any Oond by su h olt crno tiv e mean s as
may be muru all y agreed to berween the registered owner o f suc h 13 nd and th e Payi ng Agen t, os
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prov ided III the o rchn an cc uu1h o ri 1.i ng th e is s ua nce of lhis Bond (Li u: "Buml Ord inanc~·•i . An y •
s uch in1 crcst 1101 so ti mely pu1 d or dul y provi ded fo r shall cense 10 be pnyable 10 1he pcrsn n who
is 1h c regi stered os:ncr hereof at 1hc clos e o f busin es s on 1he Re co rd Dale an d shall be payab le 10
1hc pcr,un wh u 1; 1h c rci;iste rcd owner hereof al the cl ose or busin ess on a specia l record dal e
(1 hc ''Spcc1a l Rcc<'rd Dme") estab li shed fur 1h c paymcnl of any defaulted interest. Noti ce of th e
Special Record Ua:,, an d the date l"ix erl tnr th e paymcm of defaul ted inlcrc st shall be giv en by
fir st class mru l to th e regi stered o wn er hereof as show n on the registra ti on hook s on a date
scl cc tccl by the Bond Registrur .
If th e date for makin g any pU)m ent r perfo rm ing an y ac u on shall be a legul ho liday or a
,lay un whi d 1 the prin cipal o ftice of the Payi ng Agcn1 o r Bond Rc gis trnr is au th oriz ed o r requirccl
hy law to re mai n closed , s uch paymen t 111ay be mode u; ac t pc 1fo rmc J on 1hc nex t s ucceedin g
day whic h ,s 1101 n lcgnl ho lid ay or a d ay on whi ch th e pri nci pal o ffic e uf' th e Pu ying Agen t or
Bond Registrar is au th ori zed or required by law to remain cl osed .
TI,is Bond ,s or.e o f a senes aggrega ung $ ____ par vnln e, nil o f lik e date , tenor and
effec t exce pt as 10 nu mbe r, prin cipnl unwu nt , in1eres 1 rn 1c and d a•e o f ma tun ty, iss ued fo r the
purpos e uf 11111 in g tl ,c cos1s o f providin g cert ain Golf Course En tcrpn sc facil1ti es nnd
im provements, h> v1r1u~ u f urnJ 111 full ~un l'u n11 i1 y wit h th e Con sti tuti on o f the S!atc o f Co lC'rndo ;
th e City Charter, Ti tle 11, Art ic le 5 7, Pan 2, C.R .S .; nnd all other law, of th e Stale of Co lorado
th ereunt o enabling , and purs uant to th e du ly adopted Rnml Orrl inancc . Pur suant to§ 11 -57 -2 10,
C . R.S., s uch reci1ul sha ll be conclu sive evi dence o f the vali dity and th e re gu lari ty of the iss uance
o f the Bonds aft er th eir delivery for va lu e. It ,s hereby rec ited. ce rt , fied and warran 1ed th at all o t
1hc rcyui rcmcn ts of law have been ful ly mplicd wit h by 1hc pro per o ffi ce rs in issui ng thi s •
Rnncl .
The prin c,p nl of, pre111iu m i i any. and i tcrcst un 1lu, Bund a,e payab le o nl y o ut of: (a) a
s pec ial aecmmt designated as th e ·'Gol f Course Fn1crpri sc 20 13 Bond Account ," into whi ch iJ1c
C ity cov enan ts and agrees to dep osit, fi-om the r,·venucs dcn vcd fi-0111 the ope rati on o r 1he goV
co urs e fa cili tie s comprising the Gol f Co ur se Ent erpri se after de<l uct10 ,1 of operations an d
111uin lcm111c e cos ts (li te ·':,,.Jct Revc nu c11
), am unt c; suffi cien t to poy thc princnol of rmd interes t on
the Bo nds wh en the same become d ue an d pa yable; a11J (b ) if nc ccssar ,, a specia l acco um
de signated as 1h c "Gol f r:ourse F.n tcrp nsc ?.O 11 Bcmcl Re serve AecoUJ11 ," all as more pa11 icu lar ly
sc1 fo rth i11 th e Bond Ordinance . The Bonds shall cons111 u1c nn 1rrcvnca hle nnd tim hen upon the
Net Re venu e, bu t not necess ari ly .in exclusi ve s uch lie n. SubJect to expres sed cond1 t1 ns,
ub ligati o ns in a,l d11 1on to :~~ Oo nd s o f th,s iss ue mn y be iss ued and mude paya ble fr o m the Nc 1
Re venue having a li en the reon s ubu r<l inalc 1u1d ju ni o, 10 the lie n of the Oonds o f this iss ue or,
subJect to addi ti nal ex pre~~ed con rliti nns , havi ng a lien on the N et Re venue un a parit y with th e
lien of the Bond s of thi s isi.uc, rn accorda n•;e with lh c ;,ro vi sions o f the Aonrl Orrl111ancc .
It is hereby recited , ceni tied and wa rrant ed that for the pa)incn 1 o f 1his Bo nd , 1he ity
h -rca tcd and w,11 maintain the s pec ial accou nt s referred 10 a bove , llld will depos 11 th erein ul
ut 111 c Nd Rcveuu e the amounts spe cified i11 th e Oond Orcli!loncc , nnd out of such acco un ts. ~ts ~n
irrcvocahlc charge ther wn, "ill pay 1he pnncipal uf. µr cnuu m if an y, nn d int ere st o n thi s Bon d in
th e mann er prov ided by 1h r !'l a nd Ord in anc,·.
J O
4 S◄2-66l6 SS)'.! l
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TIIIS 8 0'.'<D DOES NOT CONSTIT UTE A OEAT OR INDEB TEDN ESS OF HIE
CITY WITH IN Tl-IE MEA ING Or ANY CON ST ITUT IO AL OR STATUTORY
PRO VISIO . OR LIMITATIO, , AND SHA LL NOT BE CONS ID ERED OR HELD TO BE A
GENE RA L OB LI GATION OF THE C ITY .
Reference is ht"reby made 10 the B<'nd Ordin ance fo r an nddi tionn l des cript ion of the
nature w1 d cxlclll o f the securit y for the Bonds , the fund s and revenues pkclgcd 10 the pa yment
thereof", th e right s and remedi es of th e registered owner s of the Bonds, the manner in which the
Bo nd Ord 11rnncc ;n ay be arncndc cl , and th e othe r te1m s and con diti ons upon whi ch th e ~ond s ar e
,ssucd, co pi es of whic h are on fil e for public in spect io n at th e offi ce of the Ci y Clerk .
[11 ,c redempti on pr ov isions establ ished in the Sak Ce nifi ca t~ shall app ear in thi s place.)
The Bon ds will be red ee med onl y m integr al multipl e of S5 .000 . In th e eve nt a Bo nd ,
of a dc11omin atio n large r tJian S5 ,000 , a porti on of such Bond ma y be redccmcrl , but onl y in th,
pri ncipal am ount o r $5.000 or any in tcgr nl mult ip le th ereof. Suc h Bond w ill be trea ted fo r th e
purp m:e s of redemptio n :i s th at numb er o f B nd s whi ch res uh ~ fr om divid i11 g th e prin cipa l
amou nt of ssch Bond by SS,000. In th e eve nt a pon ion or" th is Oond i< red ccm•:d, th e O nd
Rcg i:,lr a1 :,hull. \\ ith uut chtL dC tu Llu.: n.:gbtcrW u,._ llL1 vf thi s Bum.I. au ti 11..:n til:tt lc and deli ver a
repla ce ment Bond 0r Bond s for the unred eem'Xl poni on .
. 011 cc of ri or red cm p11 on shall be ~,ven by maihn g o copy of th e re demp tion no 1i cc, nm
less th an JO da ys prior to the dat e fi,cd for red empti on, to 1he regis tered ow ner o f th is Bond al '
th e addr ess shown on the rq.,,j ;trnti on bo oks main tai ned by th e Bond Reg istr ar, in th e mann er sc i
fo rth in th e Bond Ordi nance . All Bond s ca lled for rede mpti on will cease to bear int erest aft er 1hc
-.pec ifi e<I rcdemptinn rl fl h!, providecl fun rls fn r th ei r rc<lcm pl inn Hre on cicpn sit at th e pi nce of
pu)menl al that time .
The Ci1 y and Bond Re gi strar shall 11 01 be requir ed 10 issue or tran s fer nn y Bo nds :
(a) during a ,,criod beginning at the cl ose of busin ess on th e Rec ord Date and ending at rhe
opening of bu sin ess on th e fir st bus111ess da y fo ll ow in g th e en su ing int eres t µ~vment date , or
lb ) du n ng th e pcn od bcg 111n1n g at th e opcrnn g of bu ·iness on a date 45 days pri or ,o the da te of
any redem ption f Bonds and endin g at th e openin g of busi ness on the fir st ousine ss day
followinµ. th e da y 0 •1 which the app lica ble notice o f red em pti on is mail ed. Th e B nd Re gisrrn r
hall not be re quire~ 10 tran sf"c r an y Bonds sclec tccl or ca ll ed fo r rcdemp11on. in who le or in pan .
The r i1y, 1. ' yi np. A ge nt an rl th e R nrl Registr ar may deem and tr eat the reg is tered
owner of thi s Bond as tJ1 e abso lut e owner here of fo r all purp os es (w hether or not thi s Bond shall
be ovcrdm :). ond uny notice 10 th e co111 rnry shall 11 01 be bin ding upon th e City, th e Paying ,\gem
u1 lhc Bu11 d Rc gis tia 1.
Thi s Bond may be exch an ged at the prin cipal o ffi ce of 1he Bon d Regi strar fo r a li ke
aggre gate pnn c1pal amoun t of Bond s of the same matunt y of oth er auth onzcd denommau ons.
Thi • Bond is tran sferable by the reg istered own er here of in pe rso n or by his attorn ey dul y
aut ' ,ri zed in wri ting. a1 the prin ipal o ffice of th e Bond Re~istrar . but only in th e mann er,
sub,. ;t to th e li111i1a1i ons , and up on payment of th e charges provid ed in th e Bond Ord inan ce and
upon surrend er w1d can ccll a1i n of this B ncl . 111is Bond may be tnm sferred up on 1he
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reb,i stration books upon deli very to the E:ond Rc i;is trar of this Bond, nc co mpiu1i cd by n writt en
instrument or in stnm,c111> of trw1s fcr in fonn and wit h guar ant y of signature sa ti sfac tory to the
Bor d Registrar, du ly execut ed by th e owner o f thi s Bond or hi s ullome y m fa ct or lega l
rcp re.senrnt1 ve, co ntamm g wri tten in stru ctio ns as t o the details of the tr ansfe r of the Bond , along
wi th the socia l secu rit y num be r or le<lera l emp loyer 1dcn 11fi ca tion num her of such tran sfer ee . In
th e ev ent of th e tran sfer of thi s Bond , the Bond Rc~str nr shall enter th e tran sfe r o f ownership in
the regi strati on bo oks and shnll auth ent icat e and deli ver in th e nan1c of th e trans feree or
tran sferees a ne w fu ll y regis t ered Bond or Bonds of nuth onzcd den ominations of the same
maruri ty and interest rate for the nggrcgatt principal amo unt which the registered owner is
enti tled to rec eiv e a t tl1 c earlie st prac ticable tim e. 17t e Bond Reg istrar shall chor gc ,he owne r of
thi s Bond for every such tr amfcr or ex(,hange an amo unt ,umcic nt to , :irnburse ,t for its
rens<'nahlc fees and fo r any tax nr oth er gm,emm cnta l charge req uired to be puid with re s pec t tu
suc h lrans fcr o r exc hange .
Thi s Bond shall not be vnlid or beco me ohli ga tnry for an y purp ose or be enntl cd to w,y
securit y or bene fit unde r th e auth onzing Hand Ord inan ce unlil the ccn ifi catc of auth enti cation
hereon sha ll have been sign ed h y th , '3 ond Re g1strar.
f. TES TIM ONY WHEREOF , the C11 y Coun cil of th eC,t yofl:-nglcw n;t ha s c:111 ,sed thi ~
Bond to be signed by the fa cs imi le sign atu re of the Mayo r, scaled w11 h a fac s11ni lc of th e seal of
the C it y, and att ested by th e facs imile s ig'l aturc o f th e Clerk th ereo f. all as of th e Dated Dat e se t
fo rth at th e beginning o f thi s Bond .
(F3c simi le Seal]
Alt<.:stcd:
By 'Fucsi n ilc igna tu re)
C it y C lerk
C ITY OF E 'GLl:'WOOD , CO L ORA D O
By Facs imi le Si ,nat ure
Mayo ,
CERTIFICATE OF AUTHENT I C . .\TION
Thi s Bon d is one of th e [l onds of the is su e dcs cnbed in the with in mcnttoncd Bo nd
Ordinw,ce.
Date of R~gislrat iu n
and Authentica tion :
4fW?-66J6-3!J? 3
U:vt B BANK , N.A., as Bond Re gis tra r
By ______________ _
Auth oti,cd igna tory
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ORDLNAN CE U.
SERIES OF 20 I 3
ff\' ALJT HOIUTY
COUNC IL B[LL NO . 2R
INlllODUCED BY CO N IL
ME~1BER WOO DWARD
AN OIW IN ANCE AUTHORIZLNG AK APP LICATION FOR A D ACCEPTANCE OF THE
20 13 CO LORADO nrvl SION OF EMERGE NCY MA NAGEM ENT '·SPEC IAL PR OJECT
R,\NT'" BETWEEN TH E CITY OF ENGLEW OOD . COLORADO AND 11{E STATE or
COLORADO DIVISION OF EMERGE NC Y MAN AGE ME:-.IT FOR THE
LITTL ETON/ENG i .EWOOD WASTEWAT ER TR F.A TM ENT PLANT HAZARD ANALYS IS.
WI IBKEAS , th e Emergency Man agement Perfo n nnncc Gran< (EMPG) progrnm is clcsignctl to
pru v1<l c:: supµlemcuta l fw1d 3 fo r strengthening of loca l go vcmme111 em erge ncy manaccmcn 1
offi ces in prepariug lhci t co m111w11tics for di saste r planning , miti ga ti on response and recove ry ,
while con serving local r~uua.:cs. :111J
WHEREAS, the C ity of Englewood re ei vcd gram s s taiting w1tl1 t he F"Y-2007-Supplcmentnl
Grant. to as sist in the devcl pm cnt of the di sas ter prep aredn ess fur Ute Cit y vf Englewood; <"lld
WHEREAS, tht Colorado Di visi on of Emergency Manageme nt h ts sta t ed 1'.iat the EMPG
proi,-am lS expec ted 10 continue fo r the fo reseeable future and has encoura ged the C i1 y ·s
panic 1p:i ti on: and
Wl-l F.RF:AS , tl,e Littleton/Englewood Wastewater Treatment Plant has b een updating it s
emerg en cy pl ane. ;mc1 proced ures and has condu cted a ha7.ard analys is of th e fac iht ies whi rl\
revea le d gap s in neces r1ry t:mergency capabil iti<.s; an d
WHE REAS , the pas sage of tlm Ordinance will a p prove an appli cat ion fo r the 2013 EMPG -
''Spec ia l Project Gmnt" fo r fw 1ds tom li ng u p 10 $3,600.00 , to fund emergency s upplies for the
Liu lcw11/Engl cwood \Vas1cw at cr Trcn tmt·m Plan! which will mcludc eigh t (8) h:mct held rn.ri im:.
for fie ld stafT, c111crgcucy foo d ration.°', one mou nted /\ED and one porta ble AED. whi ch wi ll be-
funded witl1 th e acceptance fthc20 l 3 EMPG ··S pcc1a l Project Grwu"; and
WHEREAS, the applu:a ll ons arc ma de through t he State uf Colora do, who manages the
distribu,ion o f the EMPG fund s, wlu ch o nginate at the Federal level w1 1!1 F cdernl Emcrgcnc)
Maitngement Agen c y (FEMA); an d
WHEREAS. thi s is a 50% m at:h grant wlu ch wi ll be pa id by the UE Was tewat c'T Dc,ianmcnt,
who ha ve fund s a ll o ca ted for tl us purpose; and
WHEREAS, there arc Federal Emergency Management Ag ency (FEMI\) unds bei ng
rec eived for th e UE W astewater Tre.1tmen1 Plant Hazard Ao:1 lysis proJects "Special Project
G ran t".
OW, T H ERET'ORE . OE ff O RD/\INED Bl' TIIE C ITY CO CIL I· 'II-IE l 'll'Y UI·
E NG LEWOOU , COL RAD(', T II AT
Si,;:1ion I lbe Cny Council o f the C;1y o fEnglcwo"'1, < :olnmdo hereb y au1hori zcs an app licauon
fo , 2 13 EMJ j "S pcc,al ProJCC 1 Grnnl" for funds up 10 S ,o(J() 00, a l.'\chc,I hc-rct ~ a., l:xli ibi1 <\.
,S ec uon 2. The ·ny Man ager rs he re by authonzcd I sign 1he 2013 E !PG "Sµed .,I Pt OJCCI
G r:in t Apphca lt<m" lor lhts proJCC t, for and on behalf of ~,e City uf En~le wood.
Sccrion ). The C ity Counc il of the C11 y of Englewood, C ol rad o hcrchy nu th onzc, the
acceptance o f a 20 13 EMPG "Special Project Grant " upon award by th e Stnt e of Colorod o.
Secti on 4 . Upun awarJ ufthc 10 13 EMJ" "Spc ml Proj ec 1 Gran!'' the Mayo r 1s ht.-rcb y
aut hu1 iLc:d to 1g11 for and on beha lf of th e Ci ty of Eng lewood , Colo ra do in ncc cp ing thi s grant
Secti on 5 . T hc1 c urc Feder~! Em<..'f'gcn cy M anag ement Agency (FEM:\) limci s hcrn g rccc 1vcc!
fo r the LIE \Vn :,t cwnter Trca1m c111 Pl.m t Haz"rd Am,ly sis pro1 cr15, ··spec ial ~roJec1 ,r:mt ".
In troduced, rcJd m ll!ll 1 nnd pa ,s l•rl "" fir s· rcn <li nc on Lhc IS'h day of Ju !y. 20 13.
Pub lished by THI<~ :ls ;i Hill fn r an Ordin .i ncc in the Cay"s f!it:ia l ncwspa rcr on the 19m day c-f
J ul>, Lil \
Pubh she\1 as a Bill for <m Onti ua.1 1ct: un the Cit y's offici:1 1 wcbs i1c bcgmm ng on th e 17t h d:iy cf
July 20 : 3 fo r thin v (3 0) u<1ys.
Reau by 1i1le a nd passed on fina l rc11d11 1g r,n 1ho S1h da y of Aub'IJSI. 20 13.
Pub lished by 1i\le m Ul c Cay's officia l newsp:1pcr :is Ordm an cc No _. c;;cncs of :!01 3, on
the 9th cla y f /' .gust, 20 13.
Publi sl1cd b) tit le o n the C11y1s tlicrn l wchs1t e he innin g on th e 7th da y of
August, 20 13 fo r lhmy \lll) days
Ran dy r. Penn. 1nyo r
Arl ES T :
Lo11rri shrn /\. Elli s. C it y C lerk
1, Loucmhia /\. Elh s. C it y C le rk of the C11y o f 1--t1glewond, C:n lorado, hereby cnify that th e
.i bovc :u1 d foregoing is a true co py o ft.h e rdm .1 nc-t• p:i~,;;ed on fin al rea di n~ mid pu bl 1shcu b)
title :is rduumcc No ._, Se n ~s of 201 .1
Lo ucrisilia A . Elli ,
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201 3 E MPG S p,·c iul Project Grant Ar111lic11ti on
Ap plicant Jnform111iuu
Appli cant Nwnc (Tribe/Lo unty /C1ry;: Ci ty ofEnglc w,,u<l
c nta,·t (Name)· tevr Green
Ti Li o. 1'tn ergoncy Munngc mcnt Co rdi nolOr
Addres s : .o l S S. Eiuti St Euglewootl, Cc, 80 10
Ph one: 303-762-2476
Emu il: ~g reen cnglcv,1oodgo v.org
l'ropuscd Use of •·1md s
_X _ O perati ona l (EM PCi-elic1b l cnsL~ within th e pcr formun cl' pcnod )
_ Prujcct Compl clion (E MP G-c li gible cos ts within the per~ m1s nce per irid)
_ Roth (aw ard to be used fo r a co mbin miu 11 o f costs )
Please prov ide c bncf desc ripti on bd w :
The Li nl etoniEnltlcwno d '.Va slcwntc r ·1 rcatrn em Pl unt ha s been updati11g th ei, eme rge ncy pl ans
an d procedures and has co ndu ctc<l a haz.ard analysis of their faci liti es . The anal ys is has re.vealed
gap, in necessar y emcr gcnc, cnpub ihtici:.
We are request mg fund s t purchase 8 han d held radio s !or field staff, em e rgency food rations ,
one mo unted AED nn d one portable AED .
Signu1urc
Rudg et:
Norrnal p ern t mi; Cos1s fcder.tl : 'hare Non -Federal
Rc 1mbu•secl (up 1n '\0%) Mat c h (50% or greater)
Sulury $ $
Rcn t/Lca.sc/U tili tic s' $ s
Phone• $ s
Office S uppl ies • $ $
Co pying/hinting• $ $
Travel " $ s
·rnuning $ s
Equ ipm ent $ 3,600 00 S 3,600.00
Total
S pecial Project Cost,; Rcimbut sed /up to 50%) Mu tc h (5 0% o r greater)
Salary/Staffing $ s
Design/P lanning $ s
Equi pmcnl $ s
M a 1eri nls/S uppli es• $ $
'n pyi ng/Prinlin g • $ $
'!'rav el • $ $
Training $ $
Admin istr at ion• I s
T otal $ S 3,6IJU .OO ~ 3,6 00.00
'Note: Pl ease sec th e E MPG federa l guidun cc rngurding classifir•tion nf M•nugemcnt and
Ad ministrutio11 (M&A) costs. Th e fcdernl s b ll r e (t u hr r cimburs1•cl ) M &A costs mu y not
eicced 3 % of the fed eral sburc of the budget. M&A c osts beyond 3 u/o of th e fe d e ral shnrc
WU )" be UJJprovcd nnd docum ented us port of th e nt •n-fedc ral ma t ch rcquireme11t.
Nu te : Plcusc e n s ure that any equipm en t proposed is li s ted 11 s EMP G e li gible oo the UH S
A pproved E qui11mcut Li.s1 (AEL). Provide a li st of eq uipm enl tu Il e purchased with these
fund s.
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A uth o rization (S iguatun· of A uth o ri zed Locul Gov e rnment R cpn:se nt.u!ivcJ
Th e und ersi~ned doe s hereby wa rran t and guarante e 1hu1 he/s he s au ll1 uii1-:d to s ign and
s ubmi1 gran1 np plica11n ns o n behalf o L11e name rl local govc ni mcm . The unde rs ,gnec
dues bereh y ,ubm i1 thi ~ a ppli cati on fo r fin ancial as sistance in nc:nrdan cc with the
bmerg cncy Manage ment Pe rforrmmcc Gru111 program adm ini s1c:ed by th e Co lorado
Oiv ,s inn of Emerg ency Man age mc nl and cert ifies Uiat th e ap phcant will fu lfill all
requi re ments of th e prog ram ?nd 1h at nil in fn rrnuti on conta ined he re in is true and co rrect
tc th e best of hi s/he r kno wled ge .
Signa ture:________________ Date : ________ _
Ti ll e: £mer en cy Man ag emenr Cor,rdin ator
r ganiz 1tinn: City of Englcwnod Office of F.1>ll'rge 11c_v Uanag emcnt
For OE 1 Use :
OEM Reg ion al Field Manager .'\pp rrwn l
Signarnre : ______________ Dme: ____ _
B udget:
Plmning
Or ga.,i za ti on
Trainir,
Exercise
Equipm ent
M&A
CT'l'Y OF ENG LE WOOD , CO L OR,\DO
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BY AUTHORrrY
ORDINANCE NO.
SERfES OF2011
CO UN 'IJ, l:IJLL NO. 29
INTRODUCED BY CO UNCIL
MEMBER W OOD WARD
AN ORDINANCE AUTIIORIZTN G THE Al'l'LI 'ATION FOR AND ACC EPTANCE OF THE
2013 COI.ORAOO DIV ISION OF EM ERGENCY M A N AGEMENT "S PECIAL l'KUJECT
GRANT' BETWEEN THE CITY 0 F ENGLEWOOD, CO L ORADO AN D T l lE STATE OF
CO LORADO DIV ISION or EMER GENC Y M ANAGEMENT FOR AN ACTIVE SH OOTER
EXER C ISE .
WHEREAS , the Emer gency Manngcment Performance Grants (EMPG) pro gram ,s dcs ,b'llcd
to pro vide sup plcm1..,t1a l fuud s for sLrcngthcning oflocnl government cmcrgcnc} ni.a m,gcrn ent
offi ces in prep nri n(!, 1hc1r co mmudtic s for d1sns tcr pla nninR , miti ga ti on, response ancl re c ve ry,
while conse rving locnl resou rces; :m et
WHEREAS , Ll1c City ofEug lcwood rccc,vcd grnntr. starting with tho FY-2007-S uppkmcn rn l
Grant to ass ist in the deve lopm cm of the di sil stc1 µrcµaredncs s for the City of Englewood; and
WH EREAS , the Co lorad o Dtvi;ion of Emc-rgen cy Mana gement has stated that the El'v(PG
program is expect ed t co ntim 1c fnr the foreseea ble future and have en co ura ged the Ci ty's
pa.n ic 1potion , and
WHEREAS , Englewoc J's Offi ce uf Ernc ,gc ncy Managemen t (OEM) is planmn g a full-sc ale
active shooter exerc ise sched uJcd to take place in Novembe r, 2013 , wil ic h wi ll invo lve 6
nc,ghbonng police agencies, 3 nei ghborin g li re d epart ment s, 2 hospitals, T ri -County Healt h
Dei ,nment anrl th e Englewood School Distri ct: and
WI I.EREAS, the passage ofthi , Ord inance wil l approve the 11pplic:111on for the 2013 EMPG -
''Special Pruj~l Gram " fo 1 fund ~ of up to $1 ,700, which wi I suppon hin ng a contr:1c1o r ro
conduc1 a Unified Comm.and cl as s and related wbl c:tup cxc1ci se for the po li ce and fire
de paitn 1ent s, these funds will :,l so p3y fo r the pnnti11 t; cos ts associated wit h pnntin g the cJtercisc
m;ttcnn ls: and
WH.EREA S, till s is :1 soft -mat ch gr.mt, sn there are no dir ec t co sl'i to the City in accep ting thi s
g:rowt th e required 11m1 chin g fun & nrc accoun ted for thorough the ex isting s:i luics nf full-tun e
empl oyees who work in emergenc y ni.uu1g c.:1u r.:11t as all o r pan of their duu cs, an d
WHEREAS , th e app li cat1on s arc made throu gh the State of Colorado, who manage s th e
di stributi on of th e EMPG fun ds, whi ch originate at the Federn l level w1 1h Fcdcrn l emergency
M:>n agemcnt Agency (FEMJ\); and
WHEREAS , there are Federal EmcTgeu cy Managemen t Agen cy (FEMA) fund s being
received fon.he Acti ve Sh oot er Exerc ise "Special ?rojcct Grant" p10Ject.
9 b11i
NOW, THEREFORE, BE rr ORDAINED BY THE CITY CO UNC IL OF Tl-IE CITY OF
ENG i .EWOOO , COLORADO. THAT :
Scc!!.Q..!!.J.. Th e ·uy r.nuncil of the Cuy of Eng lewood. Cu luiaJ u li a cb y aulhu nzt..~ aµµlic:ati on
for a 20!3 t::Ml'G-"S pecia l Pn~cct Grnnt " for funds up to Sl.700 .00. attac hed htrctu as Ex hib it 1\.
~i.:cti on 2 . The Ci ly Manager 1s hereby authonzcd In ·, ·.n 1h c 20 I~ EMPG -"Spec ial Project
Gront Ap plica ti on" for and on bchnlf of the Cat y of Eng 1c~ .. ,ood .
~-T he City C ounc il of th e C ity of Englewood, Colorado here by authonzes the
acccpumcc of th e 201 3 EM.PG "Spec-in I Project Gran t" upon nwa rd l>y the State of Co lorado
St:1:t1 on 4 . Upon award of 01e 2013 EMl'G -·'Special Project Gront" th e Mayor is hereby
authorized tu ,i1s1 1 fur and 0 11 bchulf f th e City of Englewood, Colomdo.
Secti on 5 . ·n1e rc are Federal Emergcm:y Mana)!cmcnt Ag::ncy (f'EM ,\) funds being rec eived for
th~ Ac1i vc Sl 1nn1cr Exerc ise "Spec ial Projec t Gmrn" p,u jccl
lntro,tuced , re.id in full , ;met ri asscd on firs t r~ding on the 15th i.l.1y ur Jul y. 20 13.
l'ublis bcd by Tttlc as a l.1111 for an Ordin ance in the C ity's offi c ia l newspaper on the 19" <la v o f
July. 20 13
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Publi shed ns n Bi ll for an Ordi nan ce 011 the l'ity 's o lfatal webstt e begmnm g on the 17th day of •
J ul y 2013 fo r th irty (30) dnys .
Read b y 11t lc and passed on fin al reading on the 5th day oi August, 2013 .
Pub hs l.1c:d 1,y Lille in the Ci1y's offic ial ncwsp npc r us OrdinD.nce No.__, Serie s of 20 l 3, on
the 9th day uf Augus t. 20 13.
Puh l,s htXI by 1itl c on the Ci1y 's uff11..:ial web site bcginn.i ng on th e 7th da y of
/\ugu.st , 2013 for thi n y (30) days .
A'lTEST: Rnndy P Penn. Mayor
l.oucrishia A E llis, C ity Clerk
I, Lo ucnshia A . Ellis. City C lerk of th e City of Engl ewood. Colorado, hereby cc-rt,fy that the
aUuv c au<l fo rcgo ui g 1s a true copy of the Ordi nance pass ed on fuu \ readmg and publi shed by
title a s Ord inance N o _. Serie s of20 13
Loucrisltla A . Ell is •
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20 13 EMJ'G S pecia l l'ruject ,runt Appl ic uli un
Ap p licant lu formatio n
App licant Name (T rio e/Co uary/Ciry): Cit y or Englewood
Co ntact (Name): Stev e ·reen
Titl e: Emergenc y Mana ge ment Coo rdi nator
And ress : 16 15 S . Elnti S· .. Englewood , Co 801 10
Ph one: 303 -76 2-2 4 76
Emai l: r.green englewoodgov .nrg
Pro posed Use of Fun ds
_X _ Optrational (EMPG -digibk: costs wi01 in the pcrfo nnun cc per io d)
_ Project Co mple\lon (EMl'G-e ligib le co lS wi thin the performance pe ri od)
_ Both (award to be used fo r a combin auon of cosls )
Please pro vide a brief de sc rip tion I low:
Englewoo d OE M is plannin g a fu ll -sca le acti ve shoolct exercise sc heculed fo r Novem be r 8.
2013 . The exe rcise invo lves 6 police age ncies ,; fi re dcpa nm cnlS , 2 hosp ital s. Tri -Co un lv Health
Depar unclll an d th e Cn glcwood schoo l district.
We arc requestmg funds to hire a comractut tu co ndu ct a Unifi ed Co mmnn d class a.nd rel ated
ta bletop exercise for the po~ce and fire de panme nt s. ln add iti on. we ore reque stin g fund s lo puy
fo r th e printing costs as,.-~iated with printin g th ~ exercise mat erials.
Signa ture
Hmlgt't :
Norm al Operuung C11sts F ederal Shure Non -Federal
Reim bursed (up 1u 50%) Ma tch (50% or greater)
Saiary $ $
Rent/Lease/U ti liti es ' $ $
['hone • $ $
O ffict. Sup pli es• $ $
Copying/Pri niing• s $
Travel' s s
Training $ $
Eq uipmc.nt s $
Total
S pecial Project Cosl!l Rei mbursed (up 10 :,0%) Ma tch (5 0% or greater)
S ul wy/Staffi ng $ 1700.00 $ 1700.00
D esign/Planning $ $
Eq uirment $ $
Mai eri nls/S upplics • $ $
Copym g'Printin g • $100 .0 0 $
Trave l• $ $
Training $ 15 00.0U $
Administration• $ $
Total $ S1700.00 $1700.00
•Note: Please see the EMPl ; federal guidnnce regarding cla ss lficut iu u ur Muuugemeut and
Administration (M&A) cos t s. The fcdcrol shun (to hr r ei mbursed ) M &A cos ts may nul
exceed 3% or the federal shore or th e budge t. M&A cos t! beyond 3% of t he federa l share
may ~c ap proved aud documented as port ur the non -federal match r e quirement.
Note: Pl cnse ensure 1h11t 11o y c4 uipment r,roposcd is li sted as EMPG eli gib le on tl-t OHS
Appr oved Equipment List (AEL). Provide u list uf c11uipmenl to be purchased with t hese
foods.
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A ut hori zation (Sig nature of Authorized Loca l G ov e rnme nt Re pres e ntat ive)
Th e undersi gned does hereby warran t an d guaran tee th at he/sh e is au thori zed 10 s ,gn a:,d
submit gram a pp lic ati on s on be ha lf of the nnm cd local 14overnm ent. Th e undersigned
dnes herehy s uhmi t th is a pplicall on for finan cial ass is tance in acc ordance with the
Eme rgency M an agement Perfo rm an cP-(rrant progrnm administered hy the Co lora do
Divi~ion of •m e rge ncy Man age me nt and certi fie s that th e a pp Li ca nt will fu lfi ll al l
req uirements of th e prD !,'rarn an d thu t nil info rmati o n c nt uin ed he re in is true un d correct
to the best o f hi s /he: knowkdH"·
Signature : ________________ IJ ate : ________ _
Ti tle : Emergen~)' Ma 110Ke mc111 Coordina /O r
Organiza lt on : Ci ry of Englewo od Offir.r nf F:mrrgr nry Mrm nge m enr
Fu r OEM Use :
OEM Reg ional F idd Man ager Ap pro val
Signature . ______________ Dnte : ________ _
l3 udget:
Plannin g
Org aniz ati on
Traini ng
Exerc ise
F.q uipmeni
M&A
C H 'Y UE' E NG LEWOOD , COLORAD O
B y ;
r ~ry S e ars , Ci :y Ma na g e r
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ORD INANCE NO.
SE RlES OF 20 IJ
RY Alfl'HOR IT Y
CO UN CIL BILL NO. 30
lNTRODUCED BY COUN CIL
MEMBER WOO DW ARD
AN OR.DI NAN E Al fl'HORIZL N AN INTER GOVER.N MENT ,\L AGREE MENT
ENT ITLED " ;\GR£EMEi'H R.EGARD[NG FUNDING OF MAJOR DRAIN AGEW AY
PL ANN ING ANO FLOOD IL'\ZAR.0 AR.EA DEL INEATI ON FOR BI G ORY CR.EE K
(DO WNSTR EAM F COUNT Y LI.N I;)" UE rwt:i::, I H E UKl.l l\N DRAINAGE AND FLO OD
CON TROL DISTRJ CT, GRE ENWOO D VILL AGE AND TII E CI TY OF EN GLEWOO D.
WHEREAS , Eng lewood parti ci pa1cd in the la.::t romp re hensiw :mal ys i-. nfR 1g 11r)' Creek in
I 998; and
IVHl:REA S. Urban Drnmagc and flood Con1ro l Di strict (UDF C:D) p1 gra111 mcd a new stud y
of 1hc Di f; Dry Creek Drainage\,ay from Count y Lin e Road 10 the Sout h Platll: Riv er: and
WHFR EAS , 1ho project will in clu de ne w mapping of B,g Dry Creek from Count y Lin e Road
10 the Plauc Rive r, devc lop:m.11t of a M ate r Plan, and <ldining th~ Flood H:\z.1.rd Ar e.,; ;rnrl
WH EREAS , the cost shari :1g p1opu!')ii l is fa vurn blc 10 1l 1c Cit y of Englewood and benefit s the
l::.nglcwood c1t1 zcns wuh : ldcnt1 fy111g design lonn now s for !Uture improve ments (i.e. c ros sin g
st nu.:tur~s): 1dent 1fy 111 g arc:i s needi ng stabili z.1 1i on; identifyin g re gi onal water qu a I tt y
oppo nuniue s; and Floo dpl ain ma nage ment for futu re develop ment ; Hyd rolo~ic infom uni on and
lociti ons. align.·nent s. and s1zmg nf s1orm sewe r<;, channel °', and dc1e n1i on/retent ion bns ins : ew
mapp ing or fl oo d ha7.a rd areas and I 11m1 s; and Cos 1 esti mates for budget ing pu rp oses: an d
WHERE AS, there are no Federa l Fund s bei ng used as thi s projec t wi.l be funded by fo 11d,
recei,ed from the Urban Drainage and Fl oo d Co nt ro l U1 str1 ct, the Sou theast Metro Stom 1watcr
Au1 horit y, th e City of Greenwoo d Vi ll age and th e C'n y of Eng lewood .
0 111 , THE REFORE , BE rr ORDAI.NED BY THE CIT Y COUNCIL OF TII -r rr v ()F
ENG LEW OOD, CO LORADO, AS FOLLOW S:
Sec uon I. n ,c Cll y Counc il 01 the Cn y of Engle wood , Colorad o hc 1eby autho ri2es th e
lmcq.!O\'Cmmcnta l Agreem ent entitled ''Agrecme nl Regardi ng Fund111 g ot MaJo r Uramagcwu y
Planni ng and Flood 1-hz,,rd Arca Oelin ea 1ion fo r Big Dry Creek (Dow nsirea m of Co un ty Lme)"
between the Urban Dnlnage 111d Fl ood Control Distn ct, Snu :h c,1~1 Metro S1nm1wa 1cr Au ll.o rit y,
Greenw ood Vi ll age nnd the City of Eng lewoo d, J co py o f whi ch is mnrkcd as --E xhibit A" and
auac hc=U ht:n;:10 .
Section 2 711e Mayor and th e i,y Cle rk arc hereby au tho n zed to sign and ancs t sai d
Inter governmental Agrecmem on beha lf of th e Ci 1y of Englewood
9 b iv
S_~~t i 11 • >Ju fe dera l fund s are bei ng us ed fo. th e Major D:n ina gcwa y Planni ng an d floo d
H•u ir<l A rea Delincaiiun fur Big Dry Creek p1 oj cc1.
lntmduccd, rend m full , nnrl passed o n first read ing on 1hc 151h day o f Ju ly. 20 I J .
Publi shed by T u\e ns a 131II fe r an Urdm:mce m the C11 y's offic ia l new'-p:t per on the I glh day of
July, 20 13.
Publbhcd o:. n Bill fo r nn Ordm rmce <'11 1he C it y'!: offi cial web site beg umm g oa the 17th d.'.ly of
J u ly, ~0 13 for 1h ir1 y (30 ) dn ys .
Rea d by till c and passed o n final rc.,din g o n th e 5th da y of Augu s1, 20 1 J .
Pulilis lu.:J Uy 11 1k 111 the.: Cit y"s ffi c ial nc\\sµa pcr n!i; Ord1 nJn ce t<o. ~ Serie s of 2013. on
the 91h day o r ,\u ~uSI, 2013 .
Publis hed by 1itle o n th e C i1y's o ffi c ia l websit e bcb,j nn in g 011 1h c 7th Ja v
A ugust, 2011 for 1hil1) (30) days.
Kand ) P Penn , M:t yor
ATTEST
Lo ucrishia A El li s, Cit y Clerk
I, Lo ucr ishia A. Elli s. Ci1 y Clerk of the Cit y of En g,lcwooC, Co lorad o, hereby cc1 tify 1h;n th e
:i l.J u H : rtUJ fu,cgui ng b a true ~oµy f 1hc 0 1J 111a ncc pa sse d 0:1 final read ing an d pub li shed by
title as Ordind m.:c ~u _. Series o f 20 13 .
I .oucri shi;, ,\ FIii ,;
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• t,G REEM ENT RE ,ARDING FUN Drr-:G OF
MAJOR DRA IN AGEW A Y PL ANN"IN G AND
FLOOD I I AZ ARD A REA DELINE /\ T ION FO R
BIG DRY C P,E EK (DO W NS TREA M Of COUNn' LI 'E)
Agree mcn1 No . 13 -06.01
TH I AGREEMF.NT, mndc 1h is _____ dny nf _________ .2013 , by and
between U IUMN OR.ArN AGE ANO FLOO D CONTR L DI STRICT (hcrci nn ncr called "D I STRJ CT"),
SOU THEA ST MSTR O STf •RMW ATER 1\1 ITI-IO RITY (hereinnflo:r called "S EM SW A"), C ITY O F
(ji{J,EN WOOU VILLAGE (hcreinaft crca !lcd "GREENWOOD'") and C ITY O F ENGLEWOOD
(herei nafter callcrl "F.J\"GI.F.W OO I)"): (hcn·in of1er ,EMS WA , G REENWOOD and ENGLEWOOD s hall
be co ll cc11v cl y k no wn as '"LOC AL Sl'ON O RS" and D I STKI CT and LOC /\L SPONSORS s ha ll be
collr ctive ly kn own :1 s "P,\RTI F.~"):
W I l"NloSSETH T H AT:
W HEl(EI\~, l)Jc;.;TR IC:T in n pnli cy -;1n1t•1nc n1 prev iously 11do 1nc d (Rci:;o hmon No 14, Se ri es of
!!,1 /U), cx;:,rcsst:d an in tent 10 ass ist pu bli c bodies which ha ve l:creto fore cna c1cd t1 oodpl am zoning
ll'IC:\Slll(',;; :1 nct
WHEREA S, DI STRI CT has prcv iou$ly establi shed a Wo rk Pro gran: fo r 20 13 (Rt:solu liun N o . 57,
Sene , o f 2012} whi ch incl uric ,;; m,1s1 cr phn nin c: and
• \V I-I ER EA . PARTIES now des ire 10 proi.:l'cd wit h <.lc vc lopme 111 ofa drnin:i gew ay ma s1cr pl;rn and
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fl oocl ha z;ml arc:i clel 1m·:u ion (F H An ) fnr Rie Ory Creek dow11stream of Coun t~ Lme Rc.:td (h ereir1a ft cr
ca ll ed "PRO Jf::CT"); and
WHFR F.AS. PARTIES rle,,rc lfl acquire ma ppin g needed to co nduct Ul l' rui::inc 1:ri ng c1udie s for
PRO JECT; and
W H ER.Et\S, PA Rl'IES desirr. in engage an engine er 10 rend er ccnoin tcchn i::al and profc ss ionnl
adv·ce aud 10 com pile info nn mion, e vi\lca te, stu dy. an d rec omme nd design so lu:ions to such dra in it£C
problc:n s for PRO JECT which ri re in 1hr hes ! i111err.c.1 nf l>AR TI F.S
NUW , IHt:.IU:.t·O K..E , m cons idc ra 11on of the mut ua l p:-om 1scscon1 ai n~d htr ern , PARTl tS he reto
agree a.s fo ll r,ws;:
I. SCOP E OF AU KEE.Ill EN r
2.
3 .
r m~ .\grl'emcnl dr.:fi nes 1hc ,.csµons ibiluie s and finan crnl co mm,1 men1s n•'PA RTIE S w11h n·~1wr 1
10 PR OJEC T.
PROJECT /\REA
DISTRJCT sha ll enga ge an enginee r and ob 1111n rnupp1n g as needed to ptrlom, or suppl y 11 ecessary
servi ces in connec ri.1 n wi th and re spectin g the plannin g of PROJECT of th e area and wa tershe d
show n on th e anac hed Exhibit.-\ doted Apri l 20 I J, (hcrc ma f1cr ca ll ed '"A IU:A ").
SCO PE OF PR OJECT
Th e purp ose of PROJECT 1s 10 develop a dramugc wa y ma.c:;1cr plnu and FHAD , i1,clud111 g
hy<.lrologi c in formn ti on w,d th '" loc ution s. alig nment s, and s1zi11~ of s 1orn 1 sewers, ch:11 u1d s,
p!.in\Ag rttrue111\I J1I.IUtJO!
df•1e11 1101VrL'tcn 11on b11,;;111 c:;, a nrl nt her fac1 ht 1L-q nnd np pune113n ces nccd~d I prov1cle t-rfi ri.:nl
stonnwn 1c:-draina[!C with iu AREA . ·nu: p1up u)..-<l wo rk shall in luJe.. but 111.1 1 be li111 11cJ to,
nwppi ug ; compila1i on o!' ex istin g d nrn ; ncc ess.11-y field wo rk ; an d developmen t nn d co nsi sLcn t
evalu annn ; 11 11 rcMn nnhlc ahcrn n!i \'t!'i so 1hnt the mo st fcas 1hlc drmnage and fl oo d co 11t10I tn,tS tc r
pl .!11 cu u lie 1.ktcnnincd J.1t c! 1ust ifo::d im AR.E A Co 11 sidern tio 11 sha ll Uc giv en 10 costs , exi stlll g and
pro posed la nd 1.,,sc , c>,i s1i ng a nd propo!ed drainngL' systcil;S, known Cr:,ina gc or fl oo d ing problems ,
knnwn or nnuc1pat t;d croi:ion pr blcms. s1ormwa tcr q uo lil y. n~ht -of-w ay m:cd s, c.~ist ing wetla nds
and r ipaddn zo1ws, open spn ce and wild life hnbitJt ben c:its , and lega l require m ents Conc c pmal
.1 h ematc 1>11\nr. shall be d eveloped s uc h that compnnson with tbcr ah cnrn 1cs can be m ade.
Dm:nag c sys tem plan ning sha ll be done in 1wo pha ses by 1he eu~inccr engage d by DI STIU C r.
cu lmmnting in .1 drn rnu gc mu ster phm rl'poil Ourin g Lh c ii nu phn:ic , the :11:lcc 1cd cnri nccr shn ll
perfo rm :\II !,ludi ~s anC duta gu 1lu:rin g needed to pre p.1 rc a n uhen rn ll \'f'S analy sis rcpo~I c 111 a111 111g a
h1ic r PRO J BCT t!csc:i ption . s tudy histo:-). schcmaur.:~ i all t.'nu,l Vt:!> J c:vd\lpt:d , their i.:u~l!>, mu.1 u
di sc uss ion o:' the pr os an d crn~ o f eac h nh ernn t:vc A r.ini;le nhernoti ve w ill be r.dcctc d h )
fl A RT I F S a h e r 1:lc-rc•,11 ru• :lr ul r-v ahrn r10,, n l 1hr 11 lt cnrn 11\.C'-an11 \yi;11, 1epnr1 I Junnt 1h c second
ph asc, th c cnginccr shall Uc directed 10 prc purc u p1d11 11i.J 1dry ,(csign fu , th e !i t:b.teJ .a hc1 na tivt'.,
wh ich shall be in cl uded in the fin :?1 dr:1 i11 .1gc ma slcr plnn rcrmt
•1. PWLIC NtC:ESS ITY
5.
PAR TI GS rig te thut tlu,: wo rk pcrf 1med pur suJ1U to lhi s /\\H en,~:11 is n: cssnry fo r lhe hea llh.
SJ fe1 y, comfort, convcnirncc, u11d we l fn rf' (\f oll 1h ~ p eo ple oi th e Srnte , and is of par1icu lar bc11?fi t
to the inh ab it an lS of 1-ARTIES a nd to 1hctr pro pcny 1'.1crc 111 .
PR OJECT COSTS
PART IE agree that fo r th e pu:-p SL'S of this Agret·m<.·nt PRCJI ECT cos 1.,, shn ll consisr of, nnrl he
limi ted 10, mop ping, masttr pl anmng. FH.I\D und rclatL·d se rvices fi nd con1ingcncic:s mu1Uatl y
ogrccaO\c to PART IES . Pr oject costs u1c l'Jlima lcd not 10 exceed $250,000.
o. FTNi\NCl /\l COMMITM ENT S OF !'A RT IE~
PAR T IES sha ll each conmhuti: th e: ru!l ow11 1~ pcrcc 11 1a ~c~ and max in1u111 a11n)llll l!> ru r t'it JECT
co:;1s n!l. dc'i ncd m Pnrn grn phs 5:
MaFle r Pl a11
~'lfil'.Shifil
DI STRI CT 50 .00%
SE MSWA 35.5 0%
C,REF.NWOO(J S.50%
ENGL EWOOD 6 .00'}n
TO TAL 100.00%
7. M1\NAGEMFNT OF FrNe,r-;c r;s
Max1m11m
lJlill!.Lhlllwn
SIU0,000
s1 : .ooo
Sl7,000
<12 )~0
s :00,000
l·HAI>
Co ntribut ion
$50,COO
SS0,000
•
•
Payrncn l by Dl STRJ CT 01 $1 50.000, bJ SEMSWA of $71 ,000, by G'.,EENW OOD of $ 17,000 and ••
by ENGLE WOO D of $12,0 0 shall be madt'. to OISTJll<"T MlhSt'(Jll{"nf l o ~xccu1 1on oithi s
•
•
•
9.
/\grec mr.:nt and w11hm 1hir1 y (3 0) culc-n dnr dny-: ,,r rcq 11 e"1 f(l r p11y111r 11 1 hy !11 ST H I T . 'l11t'
pay ments by l'A K.T I ES shall be held b y t)IST RI T :n fl specia l nmct m !lil) ru1 111 l'1l'mr.:11 1:i uf
rROJECT us nuthonml b, PA RT IES , and as defi ned hcrc,n DIS l'RJ CT shall provi de n penod,c
acco1u111 ns ol PROJE T fi..nd 5 B\ ,\ell O!'l ri pcnodic no11 ficJ11011 10 LOC '\L PONS ~S of nn y
unp :11 ohlig ati ons. An~ 1mc res.1 ca mcd by the mon ies. co11 1ribulcd hy PARTI ES sha ll be ac crue d
to th l' spc:d nl fo nd c'-labhs hed h) nl STR ICT for PK JEC I' mu! such 1111crcs 1 shn ll he used r ·1ly for
PR J ECT ant.I will 1101 n:quirc nn urnen dm ent IO 1hi ~ i\gu·r.:111c11 1.
In th e ev ent thn t it hcrnmc:, 11C'cc3s ary 11nd ad vtsuh lc 10 chan ge the SC OPl' of work to be pt•rfo rm crl,
th e ncc..l fo r :o uch change s rhall fi rr.1 be discussi:d with PAJ{'I 1G , und 1h e1 r cc11 ern l c uccrrcnct•
rece ive d ht:fort.' iss uance: c • i\11 amcnd1111 .... ::; r add end a. N Lil ungcs shall be app rovt·d :h:11
111crca ,;1• 1hc co-.rn hc)'mul Lill' fu 1:d s nvJi lnbl e III rhc PROJEC r furHI un less iuul un ll l the 11dd111011.il
fu nds nct.·1kd arc cumm i1t cd b y PART IES hy ;u1 n111 c 11J11n:n 1 t,1 thi~ 1\g rc:c:m cnt.
W1 1h in one yc :i r of c.:omplc tin n of PR JEC T if then· ar1· monie s includi ng i11 1cn.!~I t!nrnccl
n .:in11111 :11 s whi ch n.rc :101 onun,ncd , ohh gat ~d. or d i1;p<•rscd . o::tch part y shall 1t.·cc1vt.• u sh :a rL· o f
such 111 u111cs, w:uc h shar es sl1t1l l he co mpul t'd :I!<!. were the on ~11111 I "ha rc 1t,
l'RQ /l'CJ MAJ'l'JNG
Uplm cxc1.:ut 1u11 uf lht:, 1\1,!1cc 111cnt J IST RI r will soli . it 1,111..cli p:opus.1 b fo r ma ppi ng sc r.11ccs
nnrl c:ngav c tnr m:t pp ing firm suhm1 t1111 g !ht.• lowes t pri ced pr Opl) al tlrn t ,s also JUci gcr1 hy
D ISTRICT 1u !,e r~s po ns ibl ~ :111d quti li ficd 10 pc rfo nn L'rtc work DIST l~lrT re ~c-r w ~ 1hl' n:,~111 tn
rCJCC t 1111 ;, µr upusal and to w111 vt· nny fonnal rcqmrcmc n1s <lunn g the cv,.luatio n of the propo snls.
DISTRI CT will admin iste r th c c ntra ct \\'ilh the ma pp ine. firm . '111e mop pi ng St'rv1c~s cu ntractl!J
li v D1ST R.IC I' wi ll provi de fo r 101>ograph 1c mnppm!,; 01 11 2-foo t c ntour mtcr.•nl nn d n ::.co lc o f
I-inch IO O-feet.
•!!\STER PL ANN ING AN O Fl-11\0
L pon cxc .:u11 or o f 1h1 s ,\~rrcL·11 1t.·11 1, l 'A l<TIE S shall sulc c1 nn c11 gmccr 11 .unml ly u1,,;rc~·ub le 10
PA RTIE S, D!STlt lC I. w11h <he ap 1iro\'.il of I. CAL SPONSOR~. shall co ntru« wi th the selected
cng1111:c1, !\l1 ull Jd11 11 111s1:1 tl1 c c,11 1t111cl, ,111d <i h,,!1 ::aapc n i!\L .111d cor,rc!m,11t· 1h c pln 11 n111 ;. fo r til e
1.kvc1o;mwnt of 11lt cmnt1,1t.."$ an d ol prclimm:iry dc!Hg n
10, PUll lJ21lliD EPORT ' AN!l PROJECT DATA
IJI 'l'l<I C I wil l pwv1dc 10 ea ch 01 LU(';\L SP NSU\(S om: co py of th ~ drn fl FIIAIJ rep ort and
one cn;,y o r the final FHAD re port nnJ 01 1c c:o uy of th1.· rinnl coucc pt ua\ de :i il,!11 rc:µort in Ele c tro 11 ic
Mu stc-r Plau (~l1 lan) ti ,nn at.
Upo n cu mpl~1ion o r PROJ ECT , clec tro111 c file i or u!l 11mpp1 11 ,;, drawin gs , and hydmlc,g:ic nn d
hyclrnu lic cn lc uln11on!i dc vdopcd by the en gincn con1 nctc d for PR OJC CT sha ll bt.• prcw 1ded IV any
LO CAi. SPO NSO RS rcq,,es uni; suc h darn .
; I TFRM OF Tl!F AGRFF~IENT
'Ill e 1cnn o f 1hi s Abrrecmcm sha ll 1.:omm cn c ... pon fi nal n c:cu t1011 by nil P1\RTll;S nnd sh:\11
ll'nm nat c two cars nftcr the fi nJ l mo s1cr p \munng report is deli vered to DISTR ICT nnd the fi nal
pl.t:1\Aiz 1crrnml\ I 3\130 602
nccuun lml.?, o f l\11ub u11 1h:µu !tll III DISTRlCT 11, p1 ov idcll lo 11\l l'All l lES pur~uant 10 Purng r11ph 7
here in.
1 • LIAl:!11..IIY
Eu d 1 part y he reto ~hull bt 11.::,uu 11 :::,ib l~ lo , m1y su ns, de ma nds, cos 1s o:-11cuons nt lnw 1c 11iultin g fro m
i1 s ,wn ocLS or omi:m on9 und mny in sure agaim:t 1mch 1>0::s ib1111ics ns :1p;,ro prin 1c.
IJ. ~IDJLlJ:IE~ CH' I ()["A l S~l l N~l_ilil;
Eac h LOCA L SPONSO R ugrccs 10 dt:si1:rm1~ m1J as :::i i1t11 11 PH OJECT rcp 1c!lc 111 nt1vc tv ucl 1111 11s
behalf in ull 11iot11·~ rc ln tcd 10 PROJECT Sm d rcpror.c11 1:i 1ivc 'ih:t ll coo rdm :uc nil PROJh T
rela ted h.:rnc i bc twc.•t:n PARTIES , c.hn ll illl cm1 nil pm~rc.c:s mceunf'S. iln cl shnll tw rr 1:pnn1;1hle Im
))rC1\'id11 111 nll 11\'uilnb k: rK OJECT•rcl:ucd (iii: i11fu 111 1,11iu 11 lo l,u: c11g 111 cc1 11 µu 11 1cq uc~t t,,
0 1S rH I I . Su 1d rcp rcscnuit1 vc shnll hnvc th e nu1hori i) fo r nil o;,provri ls, nuth n:--.1 1io11 ~. no ucc $,
or co 11c u1Tc m·cs rcq ui n·cl undl'r 1h 1s Agrel'111 r n1 w 11 h the c xcef'rJOII ,u tlw ,111 1hn T"ry 10 r -:ec 11 1c 1h1 1;
AL:rccmclll nr nny 1\m cnct mc1w: or ndclc nd o tu 1h b A):1 cmcn t. uu lc:-.:-. :-.p c"1ril.nlly ,111 lhlH w.:d tu du
~o by thL· I .Ci ,\l., PON • >R being rc prc :;cntcd .
LOCAL SP NSO RS r1un:1.· 10 revie w all drn ll r1'Jlo.1rt i; and 1n pr w lr r om,wn t'> w11h in .1 1 rnlr11<l 11r
dnys afccrc hc draft rcpons hove been 1>rnv 1dcu by 111 ~ n u c r co LO 'AL SI' N ORS. LOCA L
SPONSORS 111 o .,grcc lo c vnlunt c the nhcrn oli\'CS pn:~cn tcli 111 the ultcnu1 ti\'CS nnn ly:H:-; rep ort , to
sdc:1 an ah l'n uui ve, nnd 10 no tify DIST IU C.:1 ot 1hr1r ct ecmnnls) wu hin NJ t·nlcm lnr ,ln)s uncr tlw
ohem:11 ,vrs ,uolys is report is provide d co LOC '\L Sl'ONSOH S b, OISTH IC-r
14. RESPO sm1i,rrn ;s o r D I ST ltlCf
No 1wi 1hs 1amling any o f the prov is,uns of th, Agr~c mcm , the E\:f'ct111 vr Direclor of I llS I Kl< ··r,
of\cr coo 1dimu ion wi th LO .I\..L SPONSORS , shall be th e on ly md1vul rn,1 aut hon1.c,I 1u l1 11cc.:t \Jr
1cdi1 cc 1 tlu.: cfTurt fuu dc<l und er 1hi ~ Agrc cmc nc. DISTRI C T nlllY t1 ppoin 1 n Proj ect trcc tur who
Gha ll rcp rci:c 111 tlu.' Exec uti ve Directo r m muttt:n. rd utcd IO PROJECT . DISTR ICT shall be
rc.<:,pn11 '-1h lc rnr cnttn\111 u11ng with I.( .,AL SI NSOR the infonnation devc lo p<'.d by 1hc vari ous
c.:011 :-.ulw nb li ireJ l,y DISTRICT 11 11d fu1 obtai 11111 g all co 11cun cn cs from LO CAi , Sl'ONS ORS
m:c dcd t rompl c1c PR O JE 'T 111 :1 t1111cl y 111unn c1
I >. AM l ·N ll\H•N l s
Tins A)!r ccmcf\l cu111a111s ull of tli c lc1111 :i u g 1ceJ UJ>im Uy 1.111J U!II L'll~ PART IES . All) ,1111c11d mc 11 1~
10 1h 1s Atrc cmcnt !iholl be in writing onJ c.<ccut..:d by P/\1 TIES hcrclo tu hr v:i hd o.mt b111tlrnc
16 . SFV l:IJ1 1l l!JIX
If any cl m1:ic or provisio n hc rcm conta ine d sha ll Im udimJHctl IO be 11 1vJ1i d ui um:11fu11.:cu l,lc Jiy u
cou 11 o f co111pctcnt Juri schc11(1n or hy opcr.1 11m1 C'lf rt ll) uppliceblc luw. such 111 vn J1d 01
unen l< rcenh le dmu;~ or prov 1s 1on shnll 1101 JITcc l the: vull d11 yof1 hc.· A1:t1t.·c111cn1 ci: ,1 wl•o\{• nncl a ll
01h c r c lauses or pro vis ion s shn ll bt.• gi ven fu ll force und effec t.
pl.111\Acr«nm,1\ Ill I lOW 2
•
•
•
• 17. 8~~
•
•
l'nt!. /\grccmcnl shnll be govemed by a nti co nst ru ed 111 occo rdrmcc wit h the la ws rd the Sto le ot
Col uH,do Vc 1 I r 1111 >' and nil lega l i,Cll ons on.s ing unde r 1rc J\grcc ni cm :i hnll li c in 1h c Dis tnc l
Court m ,\111! tor 1h c oun t-v nf Den ver. Suu c of Co lorado .
18. /\SSION /\fl\l,IT Y
No p11 r1 y to 1lu s Agiccml'lll sh ull ess ig n ur lrnnsf r an y C'lfi 11-n (!nl!= or nhh i;n 1in11 c; t•rcu mfr r
w11h"1111 hc pri or wn uc 11 co11 sc111 ot 1hc 11011 11 ss 1gn 111g pa rt y or part ies 10 tlu s Agre emen t.
I 0 . lillfilJ.Nl, EFFl·CT
Tiu:. pr ov is i 115 f 1h1s Airrcc rn cn1 slH\11 hmd nn<l sha ll rnu rc 10 the be nefit f P/\R I ICS h(•rc 10 und
to their rcsp l'Cll vc Mn.:c css o1s 11 111 1 pc 11 11 lucd us~ig11 ~.
20 E F0Rf'[M11I 11:Y
P1\ R l'l t..::S he ret o agree 1111d ncknow lec.l ~c th iu tl11s Ag ree ment may he en fo rce d tn law or 111 eq uny,
h y <lc c rc e of ~•pc .:1fic pc rformun c c or d umn µc ~. o~ s uch 01he 1 lega l r c qu 11ah lc relief :t!. mn y be
nvai lnb lt! s uh jcc t 10 th e prov i:;1ons or lh c lnw:,. o f 1he . late of Col orm.lo .
!I Tl:IUvlJt!ilI N .OF ;1 l'EMENT
22
·1 hb A ~rcemc:11I mn y bt• 1cr111 ina1ccl upon th m y (J O) ct av !"i wnucn 11ot1c l ' bv nn v pnrt v t.:> thi !i
/,~rccmcnt . but onl y 1f the re nrc 110 cu111 1ngcn1, ouIc.1r111d111g co mra i:ts. If th ere arc co n11ngcnt,
outs l!ln dlll l' con1rac1s. 1h1 i, Ae,·l:c mcn t mn)' nly bl· 1c1111m n11 •d l1pun 1he ra nre lm110 11 of nil
co n·mgc :it , ou1s1muling co ntra cts. All cos ts nssoc intcd wi th 1hc cnn cell:111011 0 J'1he co n1111i;c I11
con1rn ct :s shull h.: !!hared betwe en i'AHTIE S in 1..hc snm c rati o(s) n~ \lCn" their con tribu1i ons unrl
!;UhJci:t to the 111,1K11n 11 m n111 ou111 f en h pnn 11s co mributi on as sc i forth her ei n .
111 CtJ1111 c:11on with 1.hc pc rl'o mrnn cl' of w r~ und,.-r this A gn•~11u•n1 , PA RT l fS ,,ercc nnt tn rrfu'-<' tn
hire. li tsc hurge, prC1 mo1c o: dc 111Cl 1c, or lo d1 ;cn11 un.ite m mallt:rs ol co mpe11 sa11on agum st tmy
perso n othcr-A·isc <1u ul ific cl on tl1l· hn'l ir of rnc c, colnr, 11ccs1ry , creed, rcht;iun . 11 nt10 1rn l ori gin,
gen tler, ugr, mil ita ry ,;lnt us, scx ual onc 11 u111on. 111111it al st atus, or phys ical 01 m nial d1.11 bll11 v nnd
lllrthcr n!!('ccs tn msc rt the fl1r~go 1111, prov1~1011 in all subcmmacl!i hc rcu11dc 1
l3 i;P rRO l'R lil \'I O N~
Not-.·•ith s1a nd111 i; ,u1 y 0 1hc r 1cr111 1 co ntli 11 on. or prov 1sIo n herei n , t:,1ch um! rvcry ob hg:n1 on o l
I OCA I S l'ONSOR S and 1or DI ST lt l 'I' slated in this Abrccmcnt 1s s ubjL'\:t 10 lh t' requircm cnl of' n
pnnr apprnp nn lion ol' fund s 1hern fo rt U)' Ili c ap proprm1r r,uvcr n111 c hody of cn ch L C /\1..
~l'UNSU I( nnu/or lJ IST KI C I .
2'I. 0 '1'11 11(0 PAR:rY BENEFJC l/d (IES
11 i s cx prcsi;l y unde rst ood nnd 11gre.cd th ,1 I c11 fo rccmcrt1 o f ,h e Ic n11 s ;incl cu 11 d1t1 0 11 s of :t1 1s
Ag 1cc111c111, ,111 d ,111 li gltt !<i ofncti on l t",ln.tm g 1 .s u h cn i rc.c mcm, shall be smc tly reserved to
PAH TIF S, ;1 nrl nn1h111 g con1n111ccl in thi i. Agrccmcnt shall i;ive or all ow any s u:h cl nim or right o f
ac1I ur1 t,y nny olh t:r or third person on such Agreemen t. It is the c.<p:css ml cntion of PART ll3 S 1hn1
11tnnl.A ~rccm£11t \lJII IUWl
nny P Cr.'.('l'l or p :irty oth er th nn an y l'IH.' of L 1CAL P NSOR o r D ISTRJC T re ('1vi11g !~rv 1c t 3 11r •
b:;ndi1s under 1h1s /q,,rrtenum t sha!I bi; dee med to b(' 1m inc1Clc:11n \ e efi crnry nnl v
25 . 11,I .GA L Al !ENS
PAlf l'll ·S ngrcc thlH any publi c con1ru c1 for i:ic rviccs c>.ccu tci.l us n r~sult of this m1 crt ovcr.1111cn H1 !
nt~wl!:ncnt ~hull proh ibit thl' ·m ploy me111 o f :llcgr1l aliens 111 con1 phun cc wu h . 8-J7.5.101 .R.S t:1
seq. TI 1c fo llow in~ l11n gun{:.e slmll be irn;ll1 ded Ill nn v cnn trm:1 for pu bli ,; se,vicc:s. "'I he Co n~ulrnn t
o r CnnLra ctor .;hall 11 0 1 mui by s1g11 111 g :hi ::: Al;r~en 1e11 1 ccrti ti t !; thn 1 i1 do~;; 1.0 1 kJ 1uwi ngly em pl oy
nr rnn1 rnr 1 w11h nn 1l lc.•g i'll nlu•n tn 1wr lnrm work nm ~ 1111,; Aorrcmc111 1·011 c:11\1r1111 or \1n1ra1;1 r
!>htt ll tHI I c·1H c 1 iu tu c s ubl.UU ll ,tct w1:h a 11o uhcu1111 ,1Lt u1 th,1 1 flu h tu l.t=Jti f} tu the 011sulla1.1 u r
Ctint ra ctor th;ll th e: subcontrn ctor rli all 1101 kn wm_;ly cmp\,..y or c11 n1rnc1 ,v1t h on illci;ol oli en to
pcrfi n :1 work un der tlus 1u1 h hc con 1rnc1 for !i crvi cci;. l rn1~11 ltn nt nr Cc1111ra c1or nffinm: 11ml th ey
l1 t1v c vc rific<l 1hrough 1•1:w c ipa1i un in Ili c C I 1.1d c1 Er 11 ploy111 cm Vcri fi c;1 1t on ph.1grn m t.:!:ln1l.,li '.)lu:d
p 1m:unn1 10 8-\ 7 .5-102 (5 )(c) C .R.S. o , the E lcch rnm· E111p loymc11 1 Vcrific11 ti1111 Jlrog r,1.111
ad111i 111 ~1crccl jointl y t,y the Unitl·d Srn1c s rkµn runt'lll ofll o1m ln 11cl Stcurn y and the ·ucia l Sl·cuii ty
Arl mimi:i 1mti on thnt C ni:i uhon l or Cont rnctor do co 1101 c111p loy ilk~nl a li en s 011:t uhitn l nr
( 0111 mr tor ,._ pmh1h11 t•d lro m m mc 1h,-st" proct"d11rt'1> ·n m1<lt' .,kt-pri:-empl 1Jy111e111 -.crL·i.•n m g nl'111 h
:i :;pl ic mu !:I wh ik thc pulJ h · Willi te l fu1 ,crv i;cs i, bd 11).! pcrformctl.
In the c,cnt thn ; the Co n~11 \1nn1 or Co ntrnc 1nr nhtnin!J nc tual know lcd£C tl 1u1 11 sul>con lrnc 1or
p er l nrm inr work 11 111 \e r :h ,s '\ ,ret:mcn : k1,nw mrly cmplny, orrru 11rn c1c; w11 h rm 1lh:p;11 nhc·n, fl u•
C ,nsult a11 t u1 Cu1111ac tu1 ,;hnll Lt.: n:,p.1i 1\:J 1u:
A No 1ify the r.ubcon 1rnctor and PART IES within 1hn:t clay s 1h:u 1:1e C nr.ul 1ru11 c:,r Co ntru cl r
ho s ncm al knowl edge th nt the subco ntra cr r is cmploymg or co ntro ctmg wuh nn 1ll ce al nl,i•n;
aud
8 . Tenni n:1 1e tht> subc on1rac 1 wi tl-the suhco ntm ctor 1f wuhi u tlirel' da)s of re c.viub 1hc 11011 :c
requir ed the Subcor urnc 1or du es 1101 stop cmp loy in~ or ontra cti ng w11h the ilk gn l nli en:
except 1hu t th e Co11s11l 11111 1 or on1r,1c1or shnll 1101 tt"m1i nul l ' the ont1J CI wi 1h the
Su hco11 1n1ctur if <l ,mng su :h tlm.il' da ys the ubco11 :r.1ct,,1 1>wv1 Jcs 111fonn:11ion lu t.•siabi ,i.h
that !ht: s u· co n1r.,c1or hlh 1101 k.no wrn gl~ l"! ploy ed ,,, c~intra ctcr. w11 h nu illc g,tl nllcn
on ·uh om or Coa tru c tor 1s required under :1115 A~:-cc:ncnt 10 comp ly with nnr rtnso nJblc rc:qu cs 1
h v tlu-Co l rud o [)(-pnrlmL•nt ofL11bor ,tnd Employment (UEPAR.T MC:NT ) mad e m the i.:o ursc of an
in\cst i~:11 1011 f)EP.'\RTMENT is umh.:n~kin g purs unnt to 11 s lcg:11 nut hontr .
Vi~dnti II o f'thi s scc li un ofthi~ Ai;rcc mcn 1 shall cc,11s1 11u1c II brc11 ch of 1l11 s Agrcc111 c1,1 and may
n•s11 II m ten n m:'lllon hy l'A.l{T IFS Cf!nsult :1111 or .... o n1 :-11c1orc:h:1 II be lt;ih \(' 10 111\RTIE S for ac 1u nl
nnll c on sc<1ur 111 111 l thmm ~cs 10 I' ART IES rcs uilin }! from such breac h purs u.1111 10 S-17.5-101 (3)
.R S. l1AHT ll·S 5hul l al:io rc por1 nny sucl1 brcnch 10 th e ()ffac o f 1hc Scc rc1nry of Stnl..;.
( 011 ,1111 11111 nr C '.nr m11 crnr ,wknow ll'dgcs dun nFV ART MF T 111 ,,y 111 ve'-:1 1gtll t' whl•tlu:r C'ons 11 l1.t11 1
u · Cu11 t1 11ctiJr 1~ l.0111µ\y111~: wit h lhe pru vision of tlt c A~1cc 111 r.:11 1. T lus rnav indmlr on-S li t:
in s pr.:c uo m; :111cl 1h r n·v1 cw nf cl ocumc 11 tnti o11 th ,11 prover. t!,c ci11 ze 11 r.hip of ti n)' pc mon µcrfo nnin g
•
•
•
•
•
"' rk und er tnfa Agreeme nt nr.U <m )' ot her rc :ir.on :i.ble st eps :ie ct•:snry to detcm1111t-comp lann cL' w111
1ht· pro,·1s1 un s of 1h1 s sl!c 110 :1.'
26 . EXEC T ION I COUNTcl{J'ARTS
This Agreemen t shnll bl· exc t11 ed by r"ARTIFS m counterpnrn, und o n ly UJICH1 :xtcution o f 1h ~
respon sib le roum crp nrts by tveryonc li sted he rein s:i al\ lh1 s Ab-ri=cmcnt br tn.:atcd a:, exec uted by
PAR T IES
\V J IEREF0KE . PAR '! JES here to have cau sod thi s uis1111111c nt to ht· ,·xccu rcd hv pro pe rly
au1honzcd sig nrnures as of th e dulc and yea:-at>ovc wri1tc11 .
(. E,\I,)
I E L)
,ITI'E T:
APPROV ED :
11la11 \'\i;1crnk'11tl\~\I }0(1('1}
URBAN DRJ\INA EA ND
FLOOD CO 'TROL DI ST RICT
By ___________ _
Title F\ccuti w Di re It
Da le ____ _
SOUTllEAST METR STOI I\V /\TER
ALTIIORll'\'
ll, _____________ _
T11 lt-____________ _
(~1·111.)
IITTF"<;T ·
APPR OVED :
pl.•n\Agr~mn11\ I J\I JOS02
CITY OF GRE E 1WOOD Vl!..LIIG E • Ry ____________ _
I 1!1 c ____________ _
Da te. ____________ _
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Al T ES I"
11lau\J\g1rcu1cnt\1 ]\I JU002
CITI' OF ENGL F.WO OIJ
By _____ _
Ra ndv P. P~n:,
T itle Mavo r
Dme ____________ _
E/\,-i 18 IT A
B,q C•y C•,;,e ~ I CP :, e AO
Aq~10 ,1mr1te 'Na1ershed Lm1,~s
Ao11 i :?1: 1 3
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LI lJl'II ORI rv
ORDINAN CE NO.
SERIES Or 2013
.0 1" IL Bll.L NO . 3 I
I I IWDU ED l:I Y COUNC IL
MTTMIJER \V OOD\VAR IJ
AN ORD!NAN E 1\UTHOKl7.INU AN l'I I FIW 0\1 1 I\N Mr:NTAI. AG REEMENT
REGARDC'IG Tll lc 20 1.\ ,RAN T 1'1(0 1 ,REAT UTDO ll\S CO LORADO , BETWEEN TH E
STATEBOARDOfTII EG I\EA'I l ll<lU I\Sl'ULl R IJ U TRU ·1 FlJNDAHDTHECITY
OF ENG LEW OOD, OL Kil FO R lll JN 'AN l'AKK DEV ELOP MEl',T .
\VHER.EA S. the Fnglew . od <.:11 y C 1111n l 1111 1ho n11.·d 11 n lnlc.'rgnve n11nent:1 I Ag:n:c:me nl
bi:twccn th e Ci t on<l En glew ood S ·lll hll ', lor 1h c lc ,l!:c of IJun cnn Scl wo l property for pa rk and
recr e1111011a l pu 1po~c , w11h lhc pu M,ugc: of 0 1d111.rn ce No 5, 1978; and
\VI I ER.l:.1\S, the ·1ty ol Er.glc,\c,od, l ·,,lorudo Im~ ma1n 1n1ncd and operated Duncan Pru-k a3 a
communi ty pnrk fr~r ov,·r 1h1rt v vcur s 11nd 1l1c park 1s co nsidered n va l,mb lc and irrepl acea ble pan
of th e f-n glewnod pnrL: }(H'III, nnd
WII EREA S, ,n 200 11t c Arn ~nh oc 'chon l Di,tnc t No . I [Eng lewo od Sc hoo l Di stri c1] vo ted
to sel l 1'1c Dun can Piuk p1 u11c 11y . 1111J
WHER.EAS, Dun can l'ar~" 1h r onl y l'nrk loca ted in the so uth eas t quadr ant of the Cit y of
Eng lcw od: nnd
WHEREAS, the Englewood CH)' Co unc tl auth orized a Contract fo r D,-,d for th e pu rc hase of
Dum:<1 11 Ptuk bc twe(n the l ~ll f o f Englewo od and Arapahoe Count y Sc hool Dhitri ct No. I
(E nglewood Schoo ls) wuh the passage of Ordinan ce No . 4 1, Series of 2007 , "'"'
WHEREAS , th e En~lcw,>0cl ·u v 'oun ctl 11 ut hori,ed un lntcrgove mmcnta l Agreement
rcgari ling 11tc 200 7 ,real Ou 1doo rs 'o l rnd o (GOCO) Grant be tween th e City and Great
Outd no rs Col orado Tru sl Fw1cl f I Duncan r.uk acqu isiti on \,.,11h rhe p:i s~;i gc ofOrdimm cc No. R,
Scnc, of 2008: and
WI IEl\.tAS , th e l:.ngl e"oo d Ctl y Co un ci l au th onzcd Engle wood's G:an t appli cation for the
Ci tv's Grc>t O utdo ors Cu l rndo (G 0) fo r the des•b"' and development of Duncan Pa rk wi th
the pn ssage of Ord111n11cc l\o. ~. cries f 2009 : nml
WI IERF.AS , in ouppon o f Eng lewood 's Grc:u O u1 doors Colorado (GOCO) Grant award fo r
lhc Du11 ::u1 P11 1k Pl 11 1111111 g the: 'it ) ·uu m:il ul'tlt c City of Eng lewood passed Ordinanc e No . 20,
2U 11: nnd
WIIEREA S, 1hc Englewo od C 11 y Councli pa ss ed Reso luti on No . 33 ,Scries of20 I 3 io s uppon
of Englewood's Cirnn l npplt ·nii on 10 Gren < rl11tcionr s Col orad o (GOCO) for de ve lo pm ent of
Duncun P rk : and
9 bv
\VJ lEREAS , the passage of this Ordinance will nUlhorizc lh c ccccptnncc of the Grcn t Ou tdoo r •
Co lomdo Grant (GOCO) fo r the Duncu n Purk Develop me nt; and
WHEREAS, there urc no Federal funds being used fo r th e Great Outd Mrs Co lorado Grant fo r
Dun can Pnrk de velopmen t; and
NOW , THEREFORE, BE IT RESO LVED BY THE CITY COUNC[L OF THE CITY OF
ENG LEWOOD , COLORADO, T HAT:
St..'ct ion I . T he Lnt ergovemme nl nl Gra nl Agrec:men r rega rd 111g the 201 , ,rnn t 0f fire~I
ll;itdnors l'olorndo (GOL'OJ fo r th e devcl opmc11 t of Ouncnn Pnrk, a tt ached hereto as fahib tt A,
1,;; hi:rchy accc ptccl :mrl il pprnvcrl hy the Eng lewood \11 y Co unci l.
Secti on 2. 17 1c Mayo r and Ci ty Clerk nrc hereb y auth orized 10 sign and .at te st sai d
Agreen te nt s for and on bchal f o f th e Cit y of Englewood. Colora do .
Sectiu 3. Nu Fed era l fumb a1c lu~i11 g u:,.t;t] fo 1 Liu.: G,ca t Outdo 1s Colo1ad o Gran t fo r
Du11~111 Pm·k d~vdupu1c n1 .
lmroducc d. rea d m full, nnd pus sccl on fi rst rcnd111 g on the 15 th dn y of July, 2013 .
Pub lis hed by Titl e a!; n 8 111 fo r an Ord in :rn cc in the ity's offic ial ncws pupcr on th e t 911 1 d~t y of
J uly, 20 13.
Publi shed as a 13 111 for an Ord tnam:c on the City 's ofiic.rn l ·,,~•bs il e be grn rung on the 1 It h dn}1 nf •
Ju ly , 20 13 lor tltirty (3 0) days.
Read hy ti tl e a n · pas cd on rinn l readm g on the 5th day o l August , 20 13.
Publi shed by title m the Cit y's o fficia l newspa per as O rdinance :-lo ._, Series; uf2013 , on
the 9th day of August . 20 1 J .
Pul,liit hcU by ti1lc un the Cit y'if. ufficia l wc l,si1e begin ning on the 7th day of
August, 20 13 for th irt y ( 0) da ys.
Rnnd ) P. Pen n. Mayo r
ATT EST :
Loucn shi a A. Elli s, C it y Clerk
I, Loucn sh1 a A l:.llt s, l'tt> l'lerk oft he City o f F.ng lewoo<I , Colorado. he reby certify th at th e
ilbnve ~nd forcgm ng 1s 111rnc co pyof 1h c Orrl1nancc passed on final reading and publi shed by
111le :11.; Or<l innn ce f\n. ---J Se n es of ZO IJ .
Lou cri slua A. El lis •
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GRAl\'T AGREE !ENT DATE: ______ _
Pru _jcc l Tille:
\untrnct Numh rr :
Co111p lc1i on Dut e:
lloard :
Grnn tcc:
rROJ l!CT:
Dun ca n Par k Ocv clo Jun cnt Ph ase 11
0304
.lun e 11 , 201 5
PARTI ES TO AG REEM EN T :
T he S tate Bu nrd of th e Great O utdoors olor :11 l0 Trust F uud
303 Eas t 17"' Avenu e, uit e 11160
Den ver, C'O Xll211~
Cir) or Engh:wou tl
RE CITAL S
A. The Sta te Bo ard o f the Gre at Outdoo rs Colo ra do Trn s1 Fu nd (re l erred 10 herein as
"C. CO'' or 1hc '·a oard") is a po li1i ca l s ubd ivision or 1h c Stal e or Co lorad o. cre ated by Art icle
XXV II of the Co lor.ad o Cons ll to tion, ad opted at th e Nove mber 1992 Gc J1 eral Elccuon, wh ich
w ln:k apprnpii titc:, iJ pu1tiuu uf l11 c lll'.t p1oct:c~s uf the Co lorado Lonery to the Bo.uC and d11c:c ts
th e l:l oard to ,nvcst 1h osc proc eed s in !h e State 's park s, w1ld hl e, ope n space and re creationa l
rcrnu rces.
B. !..11 l 99 4, th e Boa rd c,catcd a statewid e gra nt program, pursua:11 to wluch e li g ibl e
entitl es co ul d apply for grants for local gove rn me nt par ks and ou:do or rec~ca tion project s to
wl11ch Grnn1 ee re sponded wi 1h a dc 1ailcd a pplica1i on (1hc "Proj ect Appl icati on").
C. G1a111 ce subm1tt ::d n Proj ect Ap pl ica tion to the Uoard \\1h1ch contemplat es the
exe cutio11 o r11t e project enlitl ed and desc ribe d above (1hc "Pro_icc t"), Th e pan ics acknowledge
thnt th ~y h:we on fil e a co mpl c:c copy of thr Projec t App l:c at ion . wh ic h u, mcorp or :ned hcri:111 .
D. The Dou rd ap prove d Gra11 1cc ·s Projec t App lic3 ti on on Jun e I l 1 20 I 3, ;ubjcc t 10
Lit e ex 1.:culion of.! dcta 1lcc! gra m 3grc cmen 11 an d subjec t to the tenn s and cond rn ons set forth
herein . The pa n,es ,111end 1h is agre emeni to be 1he de 1a de d fina l gram agrecme n1 required b y !he
Boa rd (the 11 Ag rcl·mcn1 ··).
AG l<EF.MF.NT
NO \V, THEREFOR , in cons1 derat 1o n o f the parti es' mul ll al l OVe rw.nt s con tain ed her e in
and other good n11d va lu ab le consi derati on. the re ceip t an d su fli cic ncy o f wh ich are hereby
acknow ledge d , 1he pani cs here to agree as fo ll ows·
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I nco r11or:1tion of Recitals The Rec1 tals St't fo11h a bov e are herrhy inrorpn ra tcc1 1mo
ti 1e te rms of thi s Agreement.
2 . ll,('presenia tions nnd \\'n rr:rnti cs of Gnrntcc.
a. Grnntcc is a Mwnicipali ty, Uul y organ ize d in acco ,danct: "ith the ln ws of Co lorJdo and
h:1 s full :rn<l l:w.1 f11 l :n!l1 n--ity 10 cn icr in to, an t.l l'. 1np ly with lhc term ~ of. tl u~ A~1cc1 11 c111 .
b. G rantt :c 's go \1.:rm 11g body has au tho ri n d ent er in c int o !his Agrc emcn1 a:; ev id enced by
lhc rcs o lt1 ti o 11 att r,c he d hc 1cl0 us Exh ibit A.
c. Grnnt ce w.:.rra,:ls LHll it has good :i nd suffic ient 11tl e to the propcn y or propcnics on
which til e Pr jcc t is 10 be located (th e "P ro pc n y"). GOCO nrny rcq\l in: Grant ee ta provide
evide nc e o r its w11c1slup uf th e Prop erl y an d en cum bra nc es age.i ns t th e Propc:-t)' snti s:'ncto r; to
GOCO in GOCO' di screti o n prior tu fu11d11 1~.
3 . l;r:10 1 an1t Proj 1•rt . c:;uhjc....:11 0 1h1· 1cnn s and :.ond itton s set fonh in thi s Ag rccn1t.:n t. Lht:
3oard hereby awards 10 G ran tee a sum 110: :o exce ed $1,0,000 00 (th e "Gra nt '") The Gra nt
!::hall he u5cd by G ;:rn tce sole ly to comp lete the Projc.-cl. Ill sub st:rntial conform11 y w1 1h the fin;1 I
plnn s, spcc1 ri co ti on:;, d esignr. nnd ::e s approved by th e Board.
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4 . Prnji.:ct Scope. Giarnee sha ll not matcn J.ll y mod ify thr Projec t or the Project budge t •
(anachcc.l hereto is E.,liibit B, tin: "B udg ct1 ') with o ut th e pri or wr itt en approva l o f the Exccu tiH
nirer.1nr ofGOCO (''Executive Dir~c to r") or th e E;i..ecut1vl' Direc tor 's Jc sign t c, such approva l
10 be in GOCO's so le dis creti on. Any mat erial mod ifi cation lO the Projec t undertak en wit ho ut
G O 's prio r w mten con sent may be dee med a bre:lch nfthis J\grc cmcn1 hy GO 0 , e:n i:ling
GOCO to all rcincd 1es :t\'a ilab le unde r this Agre ement. If G rant ee-dc tcnm ncs with re11,onah le
probability that the Project will not or cwm o: be co1,1pl e:ed as re fl ected in the ProJ ect
Appli ca1ion1 Grantee w ill prompt ly so advise th e Bonrd, nnd coopcra.tc in good fai th to seek a
n:solu t1o n l.itfore .:111 y fu11h er funds a,c adv;rn cc d .
5. C:rnnr,•r F.fforfc. Gmn '"r sha ll co mp lete the Projec t in t1 ll mc ly fo shion . in ;1 g1..1od and
wor kman li ke manner, and cnn~is tenl with thii;; l\grce mt:nt and GOCO's appro vals rt.:la tcd to the
Proj<c t
6 . Co 111pl clio11 Onie. Gro nt cc sho ll co mplete the ProJ cCt and submn .IS F,nal Report no
l.nc rthan June 11 , 20 15 (th e "Complct ic n Dat e") whi ch is tw o ca lcnrl ar years afte r the Bo ard 's
approva l of the ProJc~t. G1a11h:c 111 ay 1L:4uc:s t Jll ext ension o f th e Complc:ion Date in
com pl ian ce wi th GOCO 's Overdu e Grants Policy, u !!U111ma1 y ufwhich is att J.c.hcd as Ex lubi t C
(''Uvcrd ue Gran l'-Pnl1cy") lf\lran1 ce determines wi th reasuiittb lc prub.11.J ili1 y th at llu: P1ojec1
will not or cann ot be co mpleted by the Complc uon Da te or any ex.te nd ed compleli on d3 te,
Grant ee will pro mptl y so advi se the Board1 and co opcrmc tn go od fan h to seek a rc.so lu:io11
befor e any furt her fund s arc advanced .
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7. M:u ching funds . Gran tee sha ll ob 1ni11 riw ma1r.h·ng cas h and i11 -kmd c n1 rih ut 1o ns for
the Proj ec t as refle cted m th e 1J udgc 1 and as required by GOCO polic)', ,nd sha ll prov ide such
evide nce of th e sa me as GO CO may require in ii.!> rea so nab le disc rc1i u11 .
8. Dhhursl•m ent of f. .. 11,ds.
a . Progre ss Pa )men t: Grant C'C ma y opt ~o rcL:c1vc II port1un ufth:: 1a1 ll fund s nftc1 Slil rt ing
but pri or 10 comp leting work on th e Pr o jec t (a "Progra ss Pa yme nt"). li rai nee s hall pro vid e
GOCO with 2 progress r!'port detai ling cxpc 11 di 1ur s and prog ress mad e to da te C'Pr n~::-...:ss
Rcpo 11''). ·n 1c Prog re ss Rep ort mu st be su bmitlcd ;.1 sing GOCO's Progress Rcp on fo rm
(avai lab le at www .g,oc o on; or by conta ct in g GOCO) GOCO nHJ y, i1 1 ils di sc 1 ct ion , requc~t
ad dit ionul clo cu:nc nta tion to s upp on ma k1:1 g n Progress l1.1yment. A Progress l'uymcn: shu ll not
exceed GO O's pcrcc-nt ag,· o f cx pcc 1cd rwera ll costs (a s dc 1crrni11cd by the CiOCO . Ap proved
b udgc 1) ap pli ed to th e vu lu c of doc umer:tc d :.:.lig 1blc c~pc ni;cs or 50% o f the Gra nt. v,h 1r.:hcvc:--is
le ss . A Pro gress Pa ;1nclll shall be cuns id cn:U a Juan u11 11 I the Proj cc l is compl ete an d r,na l
Payment (ns dcfmcd bclll \\') has he~n rn adc.
b . f'inJl Pa yment Once the ProJCCI 1r, co mplc lc, Gm n1 cc shall subm it a fi nal re port 10
GOCO clc 1c1ilm g the uc compll !:illlll cnt ') o f and c.-..pc11 d11u1e s rclu tt:d to the Projec t (!h e '1f-i11n l
Rcpo1 t"). ·111c Prn!rc t 1s '1cu mpl ctc" when all fa ci lit 1cs, lrnil s or o th er improv ements inc lud::.:d in
th e Projt'cl ,v. hrr • : .. ii ll and arc read y fo r their int ended use . The f 111a l Rep ort mu st be
sub rn itt ctl · .:. ;; \I,. () Final Re port fo nn (3va tlabl c J1 w·.vw . •oco.o !J! or hy co 11 1ac Lin g
GOCO ). U( < .. O mJ y, in its chscr clto :1, 1cq ucst add1 ti o1,i 1I docu mcnta:ci on before it s approva l of
the co ntcnls vfl hc h nal Rcpon . U1i0n UUl'U 's review and appro,·al of the fina l Report , GOCO
s ~all pa)' th e ou1sta11 d ing bala nce on th e Grant (th e "Fi nal Paymc nt "i, s ubje ct to nn ) rcd uc:ic ns
cont cmp ln1cd by an y prov ir.ion of1 his Agr eeme nl.
9. Co111P:ium for Disbursement of ~·unds. bc:pl as prov ,ded 111 l'a rng ,aph 10 below,
thl' Gr~rnl 1s mbj(!c: 1r, thl~ foll wing req uire men ts and con dit ions .
a The Grn ni and all m:.11 ch ing funtl:, ,httl! Uc u:-i c<l u11 ly fu1 the cos t of fix ed ;,1sscts , in cludi ng
co nstru cti n of new foc ili tic s, and cnlargcm c:nt o-rc:nov:lll on of cx 1s 111 g faci li t ies The Gran I
a nd all mmchmg fund s m~y not he usc cl 10 pay for mainte nance cos l'i, adm ini str ati v~ cos ts (such
.-is salari es u::isocint cd wit h 11dm1 n1 meri 11 g the Gr:1111 , office s upplie s, lc lc pno nc, or trave l
cr.p~nscs), non-ft xed as sets (s uc h as athl clic ur mai ntt.:mrnc e c4 uip 111 cut), 01 any o~hcr costs
dee med lo be inel ig ib le by the Board . al the Board 's so le di,cr e1i on .
LI . Disburscmc:,t of Gr.mt fund s sha ll be made on the buSIS of costs ac tuall y 111cu n-cd by
,rnntcc an d ,upportc d by wr111cn docu mentatto n (rece ipt s, bi lls, etc .). OO CO ,nay. in i1 s
d is cre tion. de pen di ng on 1i1e natur e of the Protect , require docume ntation 01' mccha u,cs hen
wai ve rs or wa ive rs of c la im s to pub li c proj ec t pcrfonnan cC' bond s :.s ;1 pr cnn<ii tic,n lo any
d !!<ib ur scmcm uri tlc r lh1s Ag 1ccmcnt
c Fxrc pl H< ot herwi se ~g reec' tu in advan ce by GOC O in a cord anre with th e te nn s of 1h 1s
Ag rccm cnt 1 no ma teri al mo difi cal1 0ns m:iy bt.: made to the ProJcct Malm al modifi ca tio ns to 1hc
Project to wh ich GOCO has 1101 ag reed m.i y re sult in u 1t.:du c:t10 11 in the Gra nt. ·1ti.'la1 cri ul
modifi cations" may i11 c ludc.\ b11 1 nre not neces sari ly llm 11ed I , :1 rrdu c11 on tn Ow 101:1\ :-o c;t n f ;he
Prop:ct , u reduc tio n in the !117.C nr number of recrc1u 1o nal dcvcl p 11c111 cO tnJ)()ll Cnts t be
1..u 11 ~tru1..ti;d, ch;1 11 ~cs to the natul'c of the 1cc rcat io11 . dcvclopmc:11 comp one nts i.'> be const na ct ed,
o r any th cr va riance fru m tlic PrvJcCl :i:-. p1c sc 111cd in the Pro ject A p plic nt ion . It is the sole
res pnn.,.1b il11y nf nrn ntt;e to ,nfnrm nor.o of UH)' such mo difi cat ions to the l1ro_1 cc l. GO CO
. tro ngly enco urages Ura n lee to coma e! GO ··o in writ me\\ 11l'n i1 hccom ci; nw :n c nf nr ""i 'i hr-<. tn
111nke ,:my suc h modifi c:m on s, howeve r se em • nl y mmo r , to th e l'roJ ec t
10. \V:i_ivcr . ·1 l u: Cxc c ulivc Director O· :h: l~,r.:cu1i vc Dire t r's dcs ig,1cc mo) 111 suet•
pers on 's d1scrt!li on. waiYt: ur tig 1cc IO 111".;1;,Jy u,c u t1l'J rc u(1h1: o l.Jll gnt iorn, i11 :·,:u1 011s 8, 9,
and 11, of the Au rrcmrnt . nr nrny pr.m11 t pctfon11 a1 ;.:c o i one or mu rc o f )u ch ul.i li gati om,
s ub seq uent to <l 1sb ursc111 cnt.
I I. P n mcnt o r G rnn t S uh ·cc c to .~uN"i.. 1cr:t 'lc 1 I ,o t t ('n' l'rncccds . Pa vmc nt of the Gr:rnt
1:, ~uliJeCt 10 GO O's dc 1cr111 ina1hm in i1s s 7c.7i~cr~tion 1h01 II hus rc,:civcd ;11cl hJ ,; avnilnb lc
s uftic 1c11 1 11 c1 lollC r)' p rncet:,.b tu fu nJ tli-; Grn 11t. b uetr.:1111 111111 1~ t he sufft c 1e1 1 y of ne t lot tery
prnrr r1 ,, (i0f:(') may c n11.,.1dc r :d i foct s :m<l 1Tc um su111ccs :h 11 dee ms rn.::;c)~.U >' u1 li t:M 1Jli lc in
it s d1s crc1 1 n. 111 c lu din tt , Uu1 a o1 \11111 1cd u,. :ult'(}ll :l lP rr,;crvr ~, fllnrtin r, rr qrn rcnw nts and/or
co mnut men ts for oth er pa st, current and llltur e gnu11s, and pa:it , c urre-11 1 :-in d hrurr U• n~n
opc rutin g c.1C pcn;,c~ and bud getar y nce di::.
12. Projec t Opcn1l h.111 uml Mai111c11a11 cc .
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u. l ,rn nl ec s ha ll o pt'rat e, m:m ng t', :mr1 main ti-\in the : l'rojcc: ·n a rcasonn hle srn tc f rcpn ir lor •
the pu~poscs s pecified m the Proj ect Appli ca1:c,:1 tor a pcnl:J of 2' yea rs rrn :11 1hr t111 1r nf
comp .::ion of the Project or the use ,ii li fe or th e Projcct, iu Jcco rdnncc with pr duct warrai u1c!>
nnd /or 1hc ~cncm ll y accepted Sta!Hl nrd~ 111 the pnr ks/re crcoti on com1m1 11 ity, ond prov id e :md
1mii11 tui11 m.ces:t lo lht: P1 uje1.:I 011 U to the P1c.,pc r1y, 1c gardlcc;s of th e Propc n y's owni;r !>hip .
b. F:u lurc to co mF'Y with the prov 1s1ons or Parag ra ph I ? :1 ma y he clccm t!<I a hrea :h b y
Grantee undt:r Pura grnph 2 11 be low .
GOCO sh~dl nut be lrnb le fo r any os: of morn tcnan c:c , :-mm :,gcmcn 1 or o p mu on tl f :he
l'rt)JCC t
d . \V1 1h111 60 da ys of a reas ona ble req uest by lht: Boa rd, Gran tee w ill p1ovuh· lil t· Rr,arcl w11h
ad equ ate records rc n cct in g the opcrati 11..; ond nrn in tcnan cc co st~ o f the i'roJcct and pro vide the
L-i a 1 J with such lH her in~ rma ti on co ncernin g ih c use of the Pr ~eel hy the pu bli c nnd ;he imp:1ct
of th e P roj ect .
13 Puhli r AC Cl'"" Gr:intt:e agn:e s , lur 1t scll'and 11 s s ucce~mrs l!1 intcre~I, In nll nw
rcnsonnbl c pub lic acccs:; to the Pru 1cc1 for lh t.: tcnn s pzc 11ie d m Secti on 12. tir:m tcc may
lcm pomnly c lose s uch puhlic acccs!i fo r co nstrucl 1o n1 muim cm.11 cc, emergen cy ~it ua tio ns1 or
utlu.:1 1ea:;u11 al.Jl c 11u rpo :,;;c~
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14 . Cu111uliun re wit h H.rgulutnn.· Ri•nuin·rn c nt ~ 1111d Ft:d r.r:i l and Sl:ltl' M :11ult11c~.
lira 11 1ec her eb y ass umes rc spo nsib1 !i ty fo r comp l.a11 ce with nil , cgu lutory rcqu 1reme 11 1s m all
nppli cable are as. in clud ing b1111101 li mited 10 no1 ,d1 sc nmi11 a11 on, wo rker sa fety , loc al lnbor
prc.fc rcn l·£'~. p1cfc rrccl vcn dnr r rngm rn s, cq 11 :i.l r:mpl nym1,;n1 opp ortunit y, use of com pcllt ivc
bid d mp , ptn nit ~, ;1pp rov :t l !i, a nd thcr sim1b r rcquircincnl s. To the cx1 cn1 pcnm ttcd b y la w,
Gm111 et wi ll intl cmni :'y u11d hohJ th \: Bu 111 d hJ111 1lc s~ f10111 nr y lia J ility fo 1 any fo ihnc tn cumply
w11h a11y such apph cablc rcqu 11c 111 rn 1s.
15 Nonrlhrri mina tion D11 r-i ne the p1 :r fo r111nncc o f th is /\g rcc mcnt , Grantee J 11d it s
co:llractors, !1 ub co nt rac torn und ag cn tb sh nll 11 01 un l nw fu l l y chsc ri nti nat c .1 gainst :lily emp loyee
u1 upµlu.:m11 fur c11 1plu y11 1c11t bcc :rn :,c ofrncc , 1cli g,1on1 co lor, nilt ionul ur 1gi11 , J.n ccstr y, phys ica l
hw u.J1 c11 p1 111crll cn l conditi on, mnril al status , ag e or ~ex , or nn y other basi s prohib itctl by locnl,
stntc or fc dcrn l lnw Grau tcc nnd it co ntra ctor. shall cn"u rc 1ha l the cv alu nt1o n an d 1rcat11u..:11 1 0 1
1hc ir t·m pl nyccc; n11cl 2ppl1 can t!= ~ r emplo yment are fr cl' of such d1 sc rim ma uon. Fu11 hcr. dunn g
th e pcrlo rma 11 ce of tlu s Agrcc mcn l G rantee 11 11d anyo ne ac1iug 011 1Jc h:1l f f' Grantee shull 11 0 1
cu~ugi; i11 ;u1 y un lawful J1 S(.;rll ll llrnti 11 111 pcn111 tt1 ng JCcr.ss ancl u,;c o f'thc l'roJ cct.
\(i l'uhli cit a nd l'rc,j l'Cf lnfnr 111 uliu11 ,
a. (iranrn c ~ha ll cree l and m:unta m a sign :u a p1n111111 c11 1 lrwm 1on on thl! Proj ect ~itc
11 .kn wlctg 111g the as,isrn ncc of Urc nt O utJoors Co loru do ond the Co lorado Lo11e ry. GOCO
will pro 11.l c 'rn ch s igns m no cos t to l'ir:.u11cc Al tcrnauvcly, GO ·o will provuk rc:pr rn !ucib lc
sam 1,lc s o f it s log o 10 Gra ntee fo r custom sig ns
1. 0 0 sh all approve 111 a tl va ncc th e dt!sign ofa11 y pemmnent sign m:ll r ri:d ly
va1yi 11 t~ r,0 111 the sigm prov ided by GOCO To obtai11 such a ppro val, Gra nt ee s hnll subm 11 lO
GO O pl nns descri b111 g 1h c n11111 bcr , c1 cs 1gn, pl acem ent, and wordmg or s1g ns an d pl a,·:.i rcls. P lu11s
shall be sub11111t ed to th e Board fo r revie w un d uppr oval pri or 10 compl cuon o l the l'roJcc t.
ii . r hc 3uard n10 y w1thh Id Fi rlill Pa ym ent pe nd mg cv iCe ncc of plJ cc mcnt of
1)1..:llll!UICII I :-i iJJ,1141).\!i:.
b. (inn1cc shall ac kuo wlcdgc Bo ard funding 111 ull pu blic ily issued by 11 co nccrn 111 g 1h c
PrnJrr l
c (i1.J11 H:c :-.lw ll l.u upc1 .t lc wtth tin; l3 C\ri 1d o r the Do arJ 's dcs 1gnce 111 adv,u1 u· in pr eparin g
pu hl ... anfon11:n 1011 pie ces rc l,tt cd lo th IJ1 01 cct.
cl . nu ucr shall gtv t' the Boa rcl the ngh1 :inri oppnr11111 11y 10 11 "<' in lormati<,n gai ned fr o111 t~u,.:
Pr J ·c t
c Grdn lcc shall giv e the Oo ard a 111111im u111 lJ da ys · notic e or ProJ ect grnno ~pcru ngs ,
cle di 1·.11 i111 1s, or 01h cr rvc nt,
(. G1i1u lc:c !i h.1II ~1 e tam ely no1i cc of the Proj ec t, its in 11uguru 1ion 1 sign dicun cc, an d
t011rn ,c 11011 to the loca l members o f th e o lora co ·cncral AS$Cmbly, membe rs r,f tl1 c board o f
r.rnin ty comm 1,:;slnnerc; nf 1h cm mt y nr cou nrie, in wh ich lh ProJCC I is lo catt:d , a!i we ll a.c. 10
rhcr r1prro pn mc publi c o fli crnl s
g. Grante e shnll provi de q ua li y digi tnl photognph s or prin te d ph otographs, if unobl e to
prov,J e clig lla l phot ographs ( o ll ccti vely, "Ph otogra ph s") of the co mpleted l'rojcct with the Fin al
Rcpo,t Fu1 lhc .i vo 1d a11cc of Uo ul>t. all Phu lug,a ph ~ t..1 ~c11 l,y G1 a11tce uf t.l1c P,ujt:l..l 1.,u11 Mi tutc :i a
"work mad e fo , lure" pur s,••nt I the U.S co pyri ght law (17 .S.C. Scc t10 11 20 1 :b)) Grantee
tt grN~'-that nll cnpyr1ut11s and olh r r pm peny ri ght~, in 1hc l1h n10 ern p hs clc vc ln r,ed hy Ciran 1cc In
co n1 u11 ct1on w uh til e ProJec t nre fur1h cr owned by UU 'U :i nd ·r:rnt ec hereby lor~vcr ::ind
irrevocab ly a1;sign s to GOCO, w itho ut furth er con sideration, ail ngh t, uilc ;i nd in tere s t in s uch
co pyrigh ts nnd oth er p1opri c1ary righ ts. Gron trc agre es th ut GO CO , it s successor s and ass ign.;,
shul l ha ve lit e cx cl u~ivc 11 ~lt l :.:, fil e co pyri~ht app lica l1o ns in the Unit ed States and th ro ughout
1l1c wo r h.l w 1hc r:1ow g1 ,phs . or any pu 11i u11 th cn.:uf, 11 1 til t: na me uf GOCO . Gramcc hl!rcb)
tlfl r c; 1h:1t nnr:n, II ~ !-llCCr'iS()fC. ,mt :,i. .. ign~ 111:iy HCI :t i, ;m n cy-i n•fR t.:I In C'XCCll tC rrn y
doc um cal!. lhot GO CO dee ms r1 ccr.!!isary t re cord 1h1s grnn t w.lh the Uni ted S tate ;; Co pyri ght
Office or e ls ewhere . Grant ee agrees t cxcc tH c any and all doc umc ncs rea s onab ly rcqm:!.lc d b)
G OCO 10 un fo rcc it s ri ghts und~:-th b prov ::d on .
h. A t 110 t 1111 c. ::,hull G 1u 11 t ct: 1c 111t!>t:ll l 111 o.uy J11J111 1t!1 to thL· µul,l 1 0 1 llJ ,111 y p lirl)' 11t,11 it i~
;1ffii,a 1c t.1 Wi t h Ci OCO or ac ti11 g 0 11 hcha lrur ,oco.
17 l...1:thilit v
n. Grun tee shull be re s ponsib le fo r, nnct to th e ex ten t pcrmi ncd by la w (includin g o.ny
co 11 stitu ~ionnl or statu tory limi 1ot io 11 s on the ab ility of a gove rnm en tal entity to pro vide
11 1Ut.=11111 1ficat1 u11), 111dc111 11 1fy , dcfoud it11tl livid lm111 1lt.::-.~ th e Bu,uU , i1 .-,uffi~t;I S. agt11 t:-aml
employees fr 111 any nnd al l li ab iliti es, c lai ms. de man ds, darn a,:es or cos ts (i nclu rling season abl e
lrg:t l fees) rc~ultme from , emwint nut nf, min nn y w ny cnnn r ctc•cl w i1h nr i ncir!cn l 1n Ci rantc:::·..,
pcrlomrnn cc of this Ag reeme nt . Gr.mtc c here by w;i ivcs an y and all ngh ts to any type of c,:p ress
or impli ed ind emn it y or ng h1 o f co nt ribut io n fro m th e Stat e of Co lorado 1 th e Board, Its mcm bcn:,
CJ ffi ccrs , age nts or emp loy ees, for un y lrn bilily re sultin g from, gmw ing out o f, or in any wn y
1.,0 111 ,cctc<l w it h or inc id en t to this Ag1ccn 1c11t. G1 antcc ,1cl-...n owlr;d ges tl ia l 1i a11tee is lhc ow 11c.
of th e rroJ ect and th e Propcny up on \Vl;ich ii 1s loc ated, or as co ntro l of the Project and the
Propl'rt)', ;m d thal UU 'U m ·1 thr1 posses r s 11 01 ront rols 1hr l'rn;ce r, 1hr l1r prny, n('lr thc.-
opc r:ni o11 s of 1h c ProJeCt.
lJ . A11 ~J1inp else m t!1i s /\grcc mc111 to the con trar y 1101w1t:1st,111d i11 g, n 1cnn or con dit ion of
th b A grcca\cut :,ll a ll lic c 11s1111 cd u1 m1cq11 t=h.'d ts a '-'•lll\'Cl , c1l.1t.=1 cx p1c!>!<l lll irnpli t:d, ufu uv uf
LIi e immuni ti es, ri ghL"i , bcncfi1 s or pro 1cc uon p1ovid cd 10 tbc Bolrd under the Co lor;ido
Li ve rnrne 11 ta l lm mun l'y l\cl ("CGlA ') i,s anwnd cd or i1c; m.1y bl: :m1~11drcl 111 1hc fn 111 re
(in c luding , v,rit huut liniita t1<1n 1 u11y a1n cnd111 cnts to s uch SUllU te, or unde r an y s im ila r st atu te
wh,c.h 1!> s u bsequen tly ena ... tcd). Th is pr visio n may Jpply 10 G:antc c if Gra ntee qu alifie s for
prorcct ion under th: Co 10ra do Govcmm cntu l lmm1111 1t y Ac1, C.R.S. §24-10-1 0 I er seq . TI ,c
Boar d ,m I Grn ntc c 11nU 1.1i,rnmJ :imJ l1g rcc 1t1i.Jt liaUilit y fo r dai1m, fo, i11Ju 1i c :, tu per:,un:, 01
prnpc n y ari,;;ing Cll ll of th e nceligcncc of rhc Hrm rrt , it, memb ers, officia ls , agen ts and empl oyees
m uy be contro llrd ;111d/or l11111 tt.'r\ by 1he. prov1 s1 on s o f th e \G I A The p:1r11e s ag re~ rh:11 no
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r rov is 1011 of thi s Agreement shall be con stnicd in such a mnnn c r as to reduce th e cxtc111 10 \V J11ch
the CG I.<\ lim its the lia bilit y of ih e Board. i:s membe rs , offi ce rs, age nts and empl oyee .
18 Au di ts and A,:cou ruin[!. Gr.mtee sha ll ma :ntain sta ndard (inane .al acco un ts ,
doc umen ts, und rccurd s rel ati ng to tlt e use , 111a nag\. 1ncnt , nncl opera tion of th e PrOJCCt. The
accc,utHS, do cuments, and r•·~or d i r~latc d to the Projc c• shall be rctni ncd by Gra n:cc l'ur nut le ss
•~an fi"t l5) ye a:s follow ing th e date of disbur sem ent o f fund s un de r th ts Agreem e nt. The
;'.l ,.. ·u d , ~r its de_!:1gna1,•cl agent , sh:ill ha ve the right , u pon rca ~n nablc notice to Grantee . to audll
th •>oo ks a..1 d rccorci:. ofGran !~c "h,ch pertain to th e Project and to th e use and d is po :;111 0 11 rif
thl' G rant. Wh ~!c (" ·;m ice is 11~1 r c4u i11;a l to use G A.Ar' (G cncrn ll y Accepted :'\cco u n t i:,g
Pi·1 nc 1plc~1. t.i ra .,1ce shall use re asonable and app rop rmte acco unt.ng sys rcms i n mai nL a i1111 1g :h~
rt:q11ircd r,•, rdc ., re,und cr.
,~ !'i.:.'111;£.Lio n. Th:-oughout th -! tcnn of1h 1s A gree men t, GOCO s h:t ll b wc th ~ rigl11 tn
in s pc~, L· e P1ujc1.;1 10 ascertain c rrphaucc with th is Agrccmcnl
20. \\lifhdrawa_l of 80~1rd F 1,mli11g; Tcrminalion of Agrccmcnl. A11 yth1 ng e lse 111 thi ·
Ag r<.·cn1c1 11 nr otherw ise to the c on tra:-y notw1t hs1ancl mg, the Boa rd m ay \V llhd ra \\1
1 111 who le or
i,1 p~n. the Gnrnt :md /or tcnm n~tt <.· :h h. Ag reemen 1, nnd /o r Sl•r k ;1 re fund of payment-. alr ea dy
111 aJ c i f th~ Board de tenmnes tn ti s d1scrclion th at :
3. fo ct!= have :>.nsc n or s1l"llatt ns have occurred tha t fu ndam ent a ll y alt er the expcc ta1i o ns o f
the per1 1es or mak e th e purp oses forthe Gran t as contemp lated infeasible or imprac 11 cul;
Jny 111 rt1 e1i.i l 111od 1fi ca ti ons in the sco pe or nature of the Project have occu rred from tha l
~;h1ch wa s present ed in ihc PrOJCC t Ap pli cat ion and s uch materi al rnodiriL:at iu11 s hti vc 11 u t
rccoi, cd th e pri or wri tten approva l of GOCO ;
c. ;.ny ~lulcme nt or re prese nta tion made by Gra ntee m tr.c Project Applica11 on, thi s
At • 't!t:111cn 11 lhc Prug.1css Repo1t, the f-in a l Repo rt, or otherwis e 1s un1111c, inaccu rate or
.i mpl cte man y ma teria l respect ;
<I. the res ult s ofG(ICO's re \'i ew a ft he Prog re ss Repo rt , or the F in al Rcpon arc no t
acc c ptu blc to GO O;
c. Lhe i'roJec t wtl l not o, ca nn I be co111 plc1ed hy th e Coaip lc11 011 Date or any cxw nsiu ns
granted thcrc:to or de lay; in th e im plementa tion of th e Project have oc cu rred whi ch, m th 1.:
Ooard 's j udgmen t, make thr Pr nj ec1 1rnpra cti cri blc ;
f. the Project will not or cannot UL" 1,;u111 pl ctctl wit hin the DuJ gc l or .any a pproved
nw d1li catto ns, or the to1al Project cost and/or Gra nt eL"'s matc hin g fun di n~ arc redu ce d ;
g. titl e to or encum bran ces aga inst the Prop erty :l re or hcco me s 11ch 1h2 1 Gn1 ntce is unabl e 10
cu rn plc::tc th ~ P1uJ cct 1 u1 the ?10J ccl and/or 1he Propc n y arc or hcco me u11 nv 3i\ahlc fo r pu bli c use.
2 1. Rr cuc h.
a. Tn tl1c eve nt th at< ·r:mtec bre:t chc.'-nny nf th c 1cm1~. covcmm 1s, rc prc scnt a1ions , or
cond iti o ns of tins Agrce mcn l, th ~ Doard ma y clt•ct tn e:n fnrc c any rin d all rcrncri ies av ail nblc at
law or in cq uiL y, in cludi ng ._,.t hout hm1t auon , ;my of the fnllnw mg
i . Pri or to payn cnl ofGr:ln t.
A . Withdraw th e Gran , and tenmn :ll c 1h1s Ag re m ·111 ; a nr1 ,
B. Deny Grant ee t.l :£1'J ilit y for p:111 1c1pnt1on in h 11 11re Uo ard granl s, lnnns or
proj ects .
i 1. After puy ment (panin l or fu ll) of Gr ant:
A.. Dc~y Grante e eh gi':>:l:ty fo r paru ciJla ti on in future Board gra nts, lonn s or
prOJCcts:
U See k spec ific pcr for mun cc ofGrant ce'sobl iga 1ions und er this Agree ment ;
C . Rcce iv: r:,mburs~:ncn: 111 full o f disburse me n t made un cle r the Grant.
b . The fore gomg remed ies arc c umu lat ive w1a ma y b~ exc rc:scd ind ependentl y o r in
•
co mb111a t1O11 and arc no t C.'\:c lu siv c i.O one nnoth cr Oi to any otter rem edi es availab le at law or in •
1::qui ty. l.J1 th e cvcm GOCO mu .s t pursue an y rem edy he reund er nnd is the sub~tnmi.1 ll y
prcv ai li11 !( pan y , GOCO shall be awarded it s costs nnd reaso nable legol fees, in cludin g coslS of
cu ll ectio u .
22 . Guu d F:iit h. '17 n:r~ i~ n11 ob li ga tio n of tood fa ith o the part of bo th purtic.:s, incl udin g
th e obligation tu mak e t;111 t:ly co11m 1ut11cal ,o.1 of inform aun:1 ·.,·li ic h may re as onabl y be be li eved
10 be materia l 10 the uthe1 pally.
23 . J\5s tgnm c11 1. Granlt:t.: 111 a , nut a~:)i~11 it s ngh ts unde 1 th is Agre ement wi tho ut the.:
co nsent of the Board. whi c h cu nst:nt ~hiJ II bi.: U1 th e Jbnetion of the Boa rd . Any ass ignm ent
shri ll req uire !hat, m n. mmim um , the ass ignee is eligi bl e lo 1ccd vc gran~ fro111 the Bo •u d and
n,sumc" \lrn nlc c 's ongo in g ob li gJ.ti ons un der thi s Ag r<.·t.:mc nl.
2A . Appli c:l hl ~ u ,w T lus .~e rcemc n1 "hall be governed by the laws o;'thc State of
Color ad o and \'cnuc for any dispute hereu nder sha l l l i e cxcl11 sively i n the State Co un s of the
City and Coun ty ot' Den,·er.
25 . No .J oint Ve ntu re . Noth mg in uns Ag reemen t sh;i.11 e con ~tn 1c<1 to c reate ajo1nt
vcnrurc, p.:inne rship, cmployc rlc mp loyec or ot her relat1o mhip hr rw cen 1h e panies he reto othe r
th an ind ependen t contract ing pa rt ies . Excep t as pcnrn ttcd under the re med ies prov isions
hereund er, neither party shrill h.:Jve the. expre ss or imp lie d ri g.ht to act for , o n beh alf of, .;rm 1h r
name o f the ot her pany. •
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26 Sc ,•cra hilil\'. If nny prov ision of 1h1 . Agrccm r nl , or 1he a ppilcat1011 thereof, 1s fou nd 10
be rnva lid, Lh !.' rrm :1incl cr of th e pnwis1nm; o f thi s Agrecmcn:, or the ap phc atto n of s uch
pro vis io n, oth er lhan tho se ns 10 w h,d : 11 is fo und to be 111 ,·nlid . shall remu :n in fu ll forc e and
effec t.
27 Ti mf' i~ uf 1h r Eliis r nrc Tune is ofth '" esse nce in l!!1 5 Ag re crm:r1t .
28. Surv i\'oil The t:;11ns and pr ovi sio n!> of th1~ ~\gn·c.,1 c11 t nnd tb c r,nrt i s ' cov ehnnt:.
hereu nder shall surv ive th e fund mg of lhc G ram am i ,,1c co mpl et1on of the Prr. :"rl
29 . Fa~ Dntl Co untcrp:lrlS T his Agrrcm nl m ay :•!" cxcr utcc1 111 one: or more co untc rpa,1 s ,
c:n .. h uf whid, shall he an orig ina l, hul all o f winch \; t .. ·1 tnken 1(lgether sh :111 com:t itu tc one
Agree ment. In ctdc.htto11 1 lh c p:irt ic s :i.grcc 10 rccn;; ~-•;ignallln!!> of 111 1!1 ,•\c 1v .n 1t Lrnm,1 111lt t:U
by tclc cnp y or c•1n.1il as 1fthcy were ong 111a l signa ture.,
30. Third Puri,• Hc ndid :1n . I ht Bon.rd and ran tcc hereb y uckm ... vlr:dgt· nnd agrrr rlrnt
tl us Agree ment 1s imem.kU uu ly t, ~o n:1 l ht.: 1d a11ve 1igh 1s and obh ga t1on!i be tw ee n the Bonrd
and ,rnntcc, a nd thal 11 1lmd pa: .f bcncfi cian es arc : •~·· :cd
31 . Co nst ruction . C:i ch par1 y hereto has rt.'\ 1 wed .l nd rcv 1~<' (or reqnc'-tt:d r::\11sions n
thi s Ag 1cc 11 1c11t 1 u11d th e1cfo1 c1 an y us ua l ru les of co nstru cti on rcq111 rin g that am bigui ties :m;' to
be reso lved aga inst a pa:1i cula r plriy sha li not be :1pplica blc m tl u: cu11 M1U L:t1u 11 11 ml
i111 crp rcta1 ion of 1h1 5 Agrcc mcnl.
32. ~-Th e fn durc of c 1t11cr part y to enfo rce a 1enn he reo f shall not he deem ed :i
waiv er of such term or ri ght o cnforc :::me nt as to tha t breach u1 u11y ~ub:-i c4uen t lnca~h of t he
some , similar or diffe ren t nature. l\o waiver shall be enforccabk her eund er unle ss signe d by th e
part y aga in st wh om 1hr \\.'.t ivc r is i.:ough: to be enfor ced
33 . Enlirc A1 1ree 111eru . EKccp1 as exprc~~ly pru vid cll l.c1c i11 , th b Ag1 c::mcnt onstitu tcs
th e entire agreement of the part ies . Ne, ora l und erstand ing or ag,ce m~nt not in corpora ted in th is
Agrt"f"llH"nt shall he h·ncl i g upo n the p::i.rl:,is . No chang es to th is Agri.:emcn: sha ll be va li d
unless mndc as nn c.mend mc nt to th is co ntra\. t, appro ve d by th~ Dou d, :mJ !-1gnec.J by th t.'
part ies .
1,, WI T NF.~S \11 111 KEO F, the part ie s by s1gnat ;, .'eiO'.V of their aut ho ri zed n·prcsc n1 a11 1•cs
exec ut e this Agr cc11 t:lll cffccl 1vc :is of the _ da y o ( _______ 20
STATE BOARD OF T H E G1ll,A I' GkJ\N rEE:
01 J'~l100 RS COLORADO TR U ST FUN D Ci ty of En glewood
By : ___________ By.
Lise Aange cn bru g
F.xec,1 tive Di rec tor
!\a rm:
T1 t1 c.
Ra r.dv P .
Ma vo r
Pen n
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BY i\UTHORJTY
ORD INAN CE N<'.
S l'RIF S O F 2011
CO UNC IL Bl.L L NO . J2
IN RODUCED BY COUNC fL
ME Jl,.fHFR W OO [)WAR[)
AN RDI ANCE ALf rH OIUZ lJ\'G AN I 'i'ER GOVERNMENT .'
Af'CFP l'NGA c0 I GRANTOFARAP AH OE C U TYOPI
PR OJECT '. '.1E: DU1'CAN !'ARK DEV ELOPMENT BETW I·
l:N OLC W J D. CO LORAD O .'\ND TH E BOAR D OF OU NT \
"OU NTY (l f' ARAPA II OE , ST,\TE OF CO LORA DO.
l:EM I, 'I'
I' ..;E PROG RAM FUNDS
l lf-CITY OF
u .,1~I1 ssI NERS OF T HE
WHERE/\ , !h e Ci1 y Cow1c 1I 01'1 hc Cily of Englew ood ou1hon ,c<l nn ln1 crgo1•cmmc n1a l
crce mcm fo r 1hc tense of Duncan SchooVprop cn y fo r 1hc par k ., d recr c>tiona l purroscs
be twe en Englewood Schoo ls and the f'it y hy 1h c r a~sHcc of Orel in 1nce! No . 35. Sc n es 1978 : and
WHEREAS, th e: i:.ng li.:wuuJ .ty Cu uu cil ituthonzed .i on1 ,.1 t f r Deed fo r the purchn sc 0 f
Uun can Pnrk bctwt:cn Englewoo d Schools :md the Ci1 y by the. p:i ssngc of J11Ji 11,111c c Nu . 4 1,
Scncs 2007; nml
WHEREAS, th e Englewoo d Cuy Co w1 r 1i rt111hori 1c,I Rn ln1 crgov crnmtnta l .'\~rec~nc nt
rcga rdtng the 2007 :\COS Gront between Ar;i p'\hoe Co unt y and th e C ity fo r Dunca n Pnr k
\cqutsit iun by th t: pu~sugc uf 0 1 di11a 11cc No. 52 , Series 20 07; nnd
Wl IEREAS , 1hc passage of Rcso lu1ion No. 2, Senes ol 2UIU suppc>n cd 1hc 1ty's Arnpahoc
Cn um y Open Sp nc c (ACOS ) Gm 111 npp lica 1i on for desig n and dc vcl o pm cnl of Don nn l'nr k; and
\\I ILEREA S, the pns,:agc of Rc so lu11011 No. 6, Se rie s of 201) sup po ne<l the C11y's A 0
Gran t upp licmi\)11 fo 1 1o.Jc:\'d op111 ::11 l vr Dunc.,n Par k, nd
WHEREAS . 1hc pn ssngc of thi s OrJ ,na ncc ,iuhonzos 1h c C11 y of l,ng le11 ood to acce pt 1hc
Arnp ah1w \ou1uy Ope n Spc1cc Grn 111 for lht: rede vel opme nt of Du ncan Park ; and
\VllEREAS , Du ncn n Park Rc dc \'c lopmeni m loc11 1ed :\I 4S00 South Pcnnsy lvru ua Str ec:t
co nsis1ing ui3.J. HCTc fun ner sd lllu l ~itc tlmt \\'a~ pluc hascd fr om Englewood Schoo ls using
lirc.1t U1 udoors L'olom do (GU 'O ) Gram fu nd,. Arup nhoc owu y Open Space (A OS) Gran t
funds as well ns shar e bac k fu ntls with 1h e in1 en 1i011 to deve lop 1he prop cny ,mo H nc 1gl1borhoo d
par k; an<l
w11 ;· :AS, 1hc goal 15 1 redevel op the propc rt ) 11110 n neighb orh ood pork ollowm s 1h is
Englewood neighb orhood and lo al co mmurut y to c.,;,pr.:nc rn;c thl~ only 11c1ghborhood park in the
s u1hcn s1 comer or th e Cny; an d
WHERE!\ . i1 is n111 1ci pa1ed thai 1h c rc.leve lopcd park nmcru 11 cs will ,ncludc an athlet ic fie ld.
pa vilio n, re stroom, bos ketb:ill co urt , playgr oun d, new co nc rete wa lks an d la nds c:-i ping : and
9 b vi
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Wl l ~RFA., ,here arc no federal fun ds being used fo r lillS ~rn nt fo r th c rcdcvclop rn ent of
Dunca n Pnrk.
NO W, rn ERE FORE. BE rr ORnAlNED BY THE C IT Y COL C lL Of TIIE ITY OF
le 1GU:WUO IJ. ' LORA i 0 , rH AT :
Scc rion I T he Cit y Co· .nc,I ,,f 1hc Ci ty o f En glewood. Co 'orado hereby authonzc ; the
:t cccptancl' of the Arapahot: County 0 1,en Spncc G r:m t fo, th e dcv d n pm cnt nf n ,m can Park.
rmnchcd heret o ns l:xhibll I .
Sccqgn 2. l'h c Mayo r 1,,; r· ,·1orizcd to ex ecute and th e: C it y lcrk 10 att est and scnl th e
Lntc rgovcrnmcnrn l :-\,Lrrc:ement a ccplinµ n 20 13 Grant of Arnpa hoe Coun t/' Upcn Spn ce Progrn m
Fu nd , Pmjcc 1 ru ne: Dun can P,1rk Redc"elopmcn on beha lf of the C it)' of En~l cwood, Co lornd o .
Sc~i.Q.O ... .J.. No fc dcrn l fund s urc being u:;cd fo r this gr:m t f,l r the red ev elo pm ent f Dunc:m
Par k.
Int ro duc ed . read i11 ul l. ,,i,d pnss.J on lirst reading on the I 5t h d:i y of July, 20 13 .
Pu bli shed by Title ns n Dill forrm O rd inance in the City 's o fti l.!1.11 ncw-.p npcr C\n tht: 19th d 2y C\f
Ju ly. 20 13.
Publi shed as a Bill fo r an Ordinan ce on th e Ci ty's ofl ic tn l web site bcg:nmn g on the 17th day o f
July, 2013 for thi rty (30 ) da ys .
Rcud by t it II) ;:md pa ss ed on final rea din g c,n the Sth day of A l1°""1, ::w : 3
Publi shed by tit le in the ity's o fli cial new spape r as Ordi nan ce Ko. . Seri\;:, u r 20 l3, l lll
the 91h day of Augu st, 20 13.
Pub lished by title on the City's nffi inl wchi.il c heg1nning nn 1hc 71h day o f
Aug ust, ~0 13 fo r thiny (3 0) d a)'S .
Rand y P. Pen n, M .. yo r
Xn'EST:
Lou cn shrn A. hll is. C1ty Cler k
I, I rn1 crish1n ,\ Flh s. Cil)' C lerk o · th e ity o f Engl cwcod. Co lo rad o, hereby ce n ,fy th at th e
nbo\"c :md fo rc gc,ing 1s a tru e co py of the Ordinn nce pass ed on tin RI re;uli ng a net p uhli shcd hy
ut lc as Ord urnncc No ._. Se rie s of 20 13 .
L<'uc ri shi n A Ell ie;
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CNTE RGOV£RNM ENTAL AGRF.EMF.NT REGARDLNG
2013 GRANT OF ARAPAHOE COU1"TY OPEN SPACE rROGRAM FUNDS
PROJECT NAME: DUN CAN PARK DEVELOPMENT PHAS E I
1 ;., lnt crgovcmm cn tnl Agreement ("i\grncment '), is ma de and en tered in to hy nn d
he .. ..-ce n tH E n nARJ) OF C OUNTY COJI.Jll1ISS ION"ERS OF Tl:IE COUNTY OF
ARAl'At{OE, S 'fATE OF COLORA DO , (the "'.:,,un1 y") an d THE CITY OF
~t,r.i..~W C OD , a muni c:ipu lit y und po lll 1cal subdi vis ion o ~ I: r S,nte f Colo rado (the
'·C 1r .. :·e'') ( ol1cct ively, aPartics " a,1rl indi vid 11 all y A "Party 11
).
WH EREAS, on Nov cm!Jer 4 , 2003 , and on November 1, 20 1 I, th e voters of i\rapuh oc
·oun1y ap proved n count y-wide snlcs and use tax tu be depo si ted in th e Arapahoe Co unt y Ope n
Space Fund and us ed for speci li cd open space purp oses as se t fo rtl1 in Count y Re so lutio n No
030 38 1. as am ended by Resolu ti on No . 11 0637 (O pen Spa ce Reso lnll on); and
WH EREAS, thl' Open Space Rcso1 lion authori zes the County to aword di se rc ti onnry
grnnl s from it s Open Spucc Fund 10 mu niciprtlitics un d specia l d istri ,· s, as more fu ll y set fonh
,herein : nnd
WHEREAS , on May 7, 20 13 th e Co unt y approved th e Grantee 's Grant Proposa l for th e
Dunc: 1 P•rk Orvc lopmont Phasl' 1 Proje ct ("Grant Proj ect"), which is attached heret o and
in corp ora 1cd by rcfC rcn ce here in as Ex hiUi t A, subjec t tu Lhc cxct::utiu n of an in tergovernm enta l
agree ment an d su bject to the tenns and co nditi ons cont ained hc rem: mid
WHEREAS, thi s int ergov ernmental agreeme nt is aut horized by Art ic le XJV, Section 18
nfthe Co lorad o Co nstitu tion and r ,1.0. RE V. STAT.§ 29-1 203 .
NOW , THEREFORE , the Coun ty and th e Grant ee a._.,-c e as foll ows :
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filT!QUn t of Grant. Th e Count y hereb y awards Grant ee an am o unt not to ex ceed
$250,000 ("Grant Fund s ") fo r the Grnn1 Project fro m 1hc Arapa hoe Count) Open
S pace Fun<l .
Use o f Grant Fund s. The Gran tee ag re es that i1 shall on ly use the Gmn t Fund s fu r
1hc Gra nt Projec t, as des c1ibed 111 E.<l,i bit /\.
Time Fo r Use o f Gran t Funcl s . ·n,e r.ran te e agr ees tha t th e Gra nt Fund s will e
expen ded by no later than two years fro m th e dale of u ansfcr of Go ant Funds fr om
the Grnntor to the Gran tee , unless a longer peri od of tnne 1s oth erwi se agreed to
by th e County in writin g. TI1 e Gran1e e un de rstands and agrees th at if th e Grant
Pr oject canno t be co mpleted by the en d of th e agreed upon tim e peri od as s et fort h
in Ex hibit A or by the en d of an cxtend,:d time period as approved by the Count y,
or if the Grantee fai ls to co mp lete th e Grant Projec t as set forth in thi s Agreement
and as se t fonh in Exhibi t A, th e Cou.nty m,y req ui re tha t th e Grant Fund s be
rcfundeJ to th e Co unt y O pe n Sp ace Gran t Fund, to be re-dis tribu ted 10 an other
ag ency an d/or for an oth er viable and time ly grant projL'C I.
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4 . Int erest on LJ r"-!,:J'.!!ili!li -T he Urnnlee further ,grec s th at , a fter receip t of th e Grant
Funds, th e ,rantiu: will use a ny interes t earn ed o n the Grant Funds r nly for 1he
Grnn t Pr ojec t ns •c l fonh in Exhi bi l A.
5 . Admmislration nf Grnnt Pro jec1. The Grantee she ll be res p ons ible for th e d irect
supervision and a dm in istration o f the Grant Project. n,e Count y sh all not be
li a ble or res· "' siblc fo r any cost overrun s on the Grant Projcc1. No r s hnll the
Co11nt y ha ve my duty o r obligatio n to provide any ad ditio 1,al fu ndi ng fo r •J1c
Grant Project ,f the Grant Project ca1111ot be com pleted w ith tlie Grant Fun ds
uwankd by 11 1~ County 10 th e Gra111 cc. Grantee a lso ai,:rce s lo comply with all
local, s ta te nml federal requiremen ts whi le co mpleti ng the Projec t unless
s pcc 1ficrr ll y WA1ved .
6. GranU 'r_ojcc ! 3i tc_yisi_;s. Up on 24 hours written not to lhe Grantee, the
Grnlll cc ai,:rec, 10 ull ow ~,c Co unt y lo mak e site ,•isits bc fu re, duri ng, al the
completion o f and1o r after the Gra n I Prnj ccl.
7. A ck nowled ge m ent of Cou nt y bv Grant ee. TI 1c Grn nl cc agrees 10 acknow le dge the
Coun1 y as a contr ibutor to th e Gran t P1 o ject i11 all publica 1i ns, n.ws 1clcases and
u tiicr publi c it y issued by the Gra ntee 1cl 11 1cd tu the Giant Project and •grecs tu
all ow the Count y 10 do the s ame. If an y cvcats ar e planned in regard to the Grant
Pmjcct , the .011n 1y ~ha ll he ack no w ledged as a conoributn r in th e in v 11a 1ion 10
s uch events . G rant ee shall coo perate with th e County 111 preparing pu blt c
infonn nti on pi eces, provid ing photos of th e Gmnt Projec1 fr om lime 10 ti me, and
providing access 10 the Grn nt Project fo r pu bli cit y purposes.
8. B.sg uirect Sig-n nl Proj ect Sit e. Gra nt ee agrees 10 cre el and pennnn cntl y m ai ntain at
least one sign in a publi ly visi ble area Ill rc=gnition o f th e Grant fror the
Arapahoe Counl y O pen Space Program . Th e iocati on, form , design , and wording
o f s uch s i!,'1 s 1·,..ii l be approved by lh c Cou nty pri or to man ufacture a nd/or
ins tullati on of such s ign. Such sign shall be erected prior to the completion of th e
Gran t l'wject or its publi c openi ng, whi che ver is earl ier.
9. Repo11 Requi rements . On or be~ re Jnnunry 3 1, 2014 the Grru,tee agr ees 10
provid e the Counly with an i11itia l Grant Project sta tu s re pon th at confonns to the
fun11a t pro vided b y the Cu unty . TI1e rcµu ,t mm ut ivt: shall dc,~1ibc the µ1ogrcss in
complcDng th e Grant Projec., mi lestones, :ind the use of th e Gran! Funds and
mn 1ching fund s to dn1 e. Upon com ple li on o f 1h e Grn nt Projccl, the Grantee alsn
a grees to submi t 10 th e County a final rcpon 1ha1 co nfc>nns to th e fo nnat provided
by Lhc Co unt y, ul ng with u fin al s preadsh eet co mparin g th e ori gi na l budget IO
nclU al exp enses 1h 01 ccnifics what th e Grant Funds have been used fo r an d 1h a1
1J,~ Grant Fund s h ave been used i11 accordan ce will 1 the Open Space Resolutio11 .
T he final report s hall alsn incl ud e high resolu1i on ph otob<ra ph s o f th e pro':rc ss an<l
fi nishe,J res u iLs of 1h e Gra n! Pmjcc t Th e Gra ntee fu nher agrees 10 provide the
Counl y with digital co pi es of said pho1ograp hs, deh vered as sc,pa r at e hi gh
r eso luti on j~ ~ im ages. The fi n ,I rc-pon ;hall be submitted within L~rcc (3 )
months of Grant Proj ect c<>m plct ion unl ess o lo nger peri od of time h as been
agreed lo b y 1hc County in wn1i1r c. The Co unty s hall be a llowed lo use
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12.
in fomiat ion and images from th ese repon s in pub h-;at ions, pub lic infonnat,on
upd ates, and on th e Co unty's web si te .
Fai lure to Submi1 Required Rcpons. Upon wri nc n no ti ce fro m the C ounty 's O pen
Space Grants Administrator, informing th e Grantee that it h as fa iled to submit ani•
req uired status report and/or final rep rt , th e Gmnt ee s'.1all su bmit s uch repo rts 10
the Co unty through th e Co unty 's pen Space Uran ts Adm mis trat or within thtny
(30) days, and , if it fa ils to do so, the Grantee sha ll be deemed to be in vio lation
thi s Agree me nt. TI1e Grnntee shall be ineligib le fo r an y fu tu re Gran t Funds , un ti l
and unless such report s have been submin cd to th e CoLL1 ty.
Record K ecl!.!!1g Requ i1cme11 ts . The: G 1 antt:t: sh-•11 mai11 :ai :1 a complete se l of
bo oks and re cords do cu mclll ing it s use of the Gran t Fund s and it s supervi si on
and admini strati on of th e Gran t Project. The County or any o f its dul y au th orized
reprcscnl ativcs shn ll have reaso nahl c access to any boo:<s. doc ume nts , papers , and
record s of the Grantee wh ich arc perti nent to th e Grant Project fo r the pu rpose of
maki ng an audit , examination, or excerp ts. TI,e Grantel! sha ll keep all books,
docu ments , papers, ,md re-co rds, whic h are 1>crti nem to th e Grant Project , for a
mini mu m of ;hree yea rs . Gra nlc • ne,rces 10 n .. ,,on 10 1he Cou nty any u~cxpcnd cd
Gmnt Fun ds und consu lt wi th lh c Co unt y co ncerning proper accounting fo r
un expe nded Gran t F•·~ds prio r to co mpletion of the G rant Projec t fin al report .
RcimbJrsemcnt of Grant Fun ds. The Grant ee und erstnnds and agrees tha t if any
ponion of the Gram Fund s arc no t used in acco rd an ce wi th it s approved Grant
Propo sa l and /or thi s Agre eme nt , the Co unt y may require th e Gra ntee to reimb urse
the Co unty in th e a-iounl of such Grun t Fund s tha t urc not used for 1 1c Gran,
Pr0jcc t or tha t are not used in accordance with thi s Agreemen t.
13. Remedies. The rights and remedies o f th e Co unti• as set forth in thi s Agrecmen:
shall not be exclu sive and arc in addition to any ~th er righ ts or remedies p rov id ed
by law .
14 . No Waiver of Right s. A wai ver by either Pmy to th is Agreemen t of the breach of
u11/ term or pru vis ivn of lh b Agrccnu:nt shall nul up c:ra tc ur bt: 1,;,.ms tru c<l as a
wi iver of any sub sequent brea cn by ell her !'art y.
15 . Ci1an ges to Grant Pro ject. The Grantee agrees md unders tand s tha t it s Grant
Prnjec t. or ,e it has hee n e pp,nvcrl h~ th e rount>, may nm he chai ,t•,\I w it hout the
Count y's prior appro v:tl . Fropo s.:d chan ges mu st be reque ste d in wr.1.1ng nnd may
not begin until th e Cou nty h as isrn cd an app rova l, whi ch may also require the
exccutic n of an amen dm ent to thi s Agreement.
16. Tr,msfer of Int eres t in..lic!!D.LfI.Qjm . The Gran tee unde rstand s an d agrees that no
b ud or int cccs ts acquired with th e Grant Fu nds as pan of 1!10 Grant Project may
be sol d, lcas c<l, t1aded, or 0 ih crwi sc co nvc;cd, nor may an c,;.cl usivc l i e<:n sc or
pennil on sai d land or ;n t<!l"e sts be 3i ven , wi thout pn or approval o f the G ra ntee 's
governing bou y uft cr co nducti ng a public heari ng. Th e Grantee fu rther agrees ,f
such s~ 1e, le as e. trad e or co nveyance is maJc .J r an exclusive license or interest
has been given, the proceed s sha ll be depos ited in an pen s pa ce fu nd t be used •
fo r pu rposes consis te nt with tire Open Spucc Re soluli un.
I 7. Use R c,;_lrictions on /lcguircd Lo nd s . In orde r 10 ens ur e the lo ng-term pro 1ec1io n
o f lard• fo r parks and open s pace pu rpo ses. con,istcnl with th e Open Space
Rcsol ui;rn. unless o therwise no1ifie.d in wri ting hy the C'n11n1 y, r.rn ntee ngrtes 10
place us,-resuict1on s on any re al pro perty uequired with the Grum Funds, in the
for m of J conserv at ion case ment or o deed rcstri cti un (''us c~rcslr it.:tion
documc,ll "), ns determined by the Count y, by axccu1u1g nnd record in g ;ud1 use-
rcstri i;t iP 1 :fo cumc.:n l. Pri or Lo th e excel.l ion :md reconfa:c of any 11~e -restri c1inn
docwnc,·•., .ind prior to the l!ish11rs emen1 of any Grnnt hmds for pu rp oses o f the
ac-0ui s tion of reaJ prope rt y, the Grantee m ·,1s1 firs t ohtuin writte n nppro vul as to
the 1unn cm <l cont ent of th e use-r estri cti on d<,cu mcnt, and the manne r :in d timin g
cf its recor ding , from the Co unty A11ornc y·s Offi (;c . a11U Grnnlcc agree s to wmpl y
will • iht: tc::rn ~:, d 11d t:0 11di ti uns of any such appnwnl , :ml t!S<i Gnmrcc opls instead to
ri nr '1~~l•.:p 1 1hc aw ~rri of Gran t Fund s and to forgo th e dis bursement t su ch
hntls.
18 . Ma intenance : Grantee agrees tn as sume rct.pun<:i hi lity fo r cnntinurn1 s lon g -tcnn
main tenan ce and publ ic safety of open spa ce land ~, trails 1 rec re at ion laciliti cs,
mnen11 1es, signage ur other projects funded by the Grant Fu nds.
19. Relat io nship of the Parti::s . The Grantee shall pe r fo rm all duties an d o bligat io ns
under thi s Agreem ent a an in dependent contracto r and shall not be deemed by
\'irtuc of this Agrci:m ,mt to hav e ent ered into any partnership, join t ve nt ure.
cmploycr/em ployr;e , or other rel at io nship w itl1 lire C uu nt y.
20. No Third P arty Beneficiaries. Nothing in th is Agrccmc11 t shull give or all ow Oil)'
claim or ri gh t o f acti on what so ever by any third pat'.y , incl ud in g, but nut li mited
10 , any ag ents or conlrnc turs o l' th e Grantee.
2 1. Scvernbility. Should any on e o r more provisions of this Agreem e nt be
dete rmined to be illega l ur une11 forceable, all other provisions neven helcss shall
rema in effec tive ; prnvirlerl , how ever, th e Parties shall fo rth w ith ent er into good
fait h negot iatio n s and proceed with due d iligence to dratt a provis ion that wi ll
achieve the origi na l in ten t o f th e Part ie s hereund er.
22. Written Am endment Kegurred . T his Agre~1 n cn1 rn ay be am ended , m od, fiecl , or
changed, in w ho le or in part , o nl y by wn ttcn agreem ent duly autho ri zed an d
executed by the Co unt y and the Grantee.
23 . Venue. V c~iuc for the trial o f an y acti on ari si ng out of any dis pute hereunder shall
be in Arapah oe Co unt y Disucct Court, pursuant to tir e appropriate ruks uf ci ,il
procedure .
24. Notices. No ti ces, as rc fctTcd to in this /lgrecmcnt, s hall be sent to .
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CO NTY : IJoard o fC 011n1y Co nm,ss ,on~rs f Arapahoe Co unt y
,1 :1 4 So111h Pri nce <;1re e1
Li1t lc10n, Col orn do 801 20-11 }6
Ami
Ara pahoe Cou nty Auome y
511 4 So111 h Pri nce S1rcc 1
Littl eton, Co lora do 80 1~0 11 16
and
Arn puhoc Coc nt y O pen Space liranl s Arlmmi stra tor
69 34 S Li ma t. Uni t A
Ccnl cnni ul, Co lorado 80 I 12
an d
GRANTEE : Dave Lee
Ope n Space M nnagcr
Ci ty uf cng!t-wood
I I. 5 W. Oxford Ave .
~.ng lcw od, ··o 80 I I 0
25. Arn li cnh lc Lnw . Thi . Agreem ent slrnll be co 11 s1ru ccl and e nfo rc ed in ~,ccordan cc
wi th !h e la ws of 1h e State o f Co lora do .
26. flli!lLJlLlgr.c;i;_mlill[. Thi s Aj!rc emcn t co nstitute s lh c en ti re ugr ceme:nl o f' lhe
Par1ic ~ hc rt't O The Pm1i::-s agrc·c th at !he re have hcc n nn rc pmsen tnf inns m ark
rcgunJin g the subjec t molte r hereof othcr than th os c, if any, cont uincd herei n, th at
thi s Agreeme nt co nstitut es the en tire ag ree ment of 1J1c l'an ies with rcspc c 10 the
subje ct uwuer here-of. im d l\uthe r agree 1h ut the vari ous prorr.:scs 11nd cove na nt s
co nt ain ed herein a.r e mut ua ll y agree d upun und arc in co,1si dcratto n o f o:1c
anu tl1 cr.
27 . Co um cninns. This Agreement muy he executed in mul ti ple co unte rp art s, ea ch of
whi ch 11 · 1 be deemed 10 be an origi nal and all of whic h ta ke n logcLh cr will
co nstiwt c one nnd th e sa me ngree mcnt.
18 In corpo ra tio n o f r.xhibi L"i . Un less nthcnvi sc s1utcd 1i1 thi s Agrcc mcm, an y
exhibit s, apph cnt ions, re ·olut1o n , or othe r doc umc nls re fcrc 11 cecl m this
i\grceme n1 sha ll be in co rp ora ted by rel'ere ncr. into tl11s /\gree men 1 fo r nil
purpo se s.
29 . Sectio n lJ.!:aclings . ·; nc head ing s fo r nny scc tt on o f thi s Agrccmcn l ar c on ly fo r 1h c
co nven ience an d refcrcr ,cc of the Pani cs an d arc no l in1e 11 clcd in any way w
define . 111ml or de sc rib e •.he sco pe or inten t of 1h is Agreement.
30 Dish ursrmcnl o f G:::1.n.LF11nd s For l:rn d a1~1uisi1ion projects, 1he Gra n, F11ncl s nrc
10 be made R\'ai lab !•: to th e Grant ee by lh e ounl y ot th e lime o f rea l es tate
clos in g, subje ct 10 the p~ovisio ns of'Scc 1i on 17. For nil ot he r types of projects, 1h c
Gran! fund s sha ll be tran sferr ed soo n ufic r lh c cxcc u1 io11 o f 1hi s Ab'T'Ccm cnl. Th e
pmfo1Tcd m eth <'rl 11 st·cl hy the Co unt y tQr trnnsfe r of th e Grnnt Funds rs by AC H •
A ulhori~ation . Grantee ugrccs to th rs meth od .
3 1. A,;slr;!llM,!)1 The righ ts, or '"'Y purls the reo f, [llllrt tlXI 10 tir e Parties herei n mn y be
us ·ign cd only with the prior wri ucn co ns ent of tl,c non-nssigni ng part y.
32 . Signn turcs, T he signntoric s to th is Agreemen t represe nt thnt they arc fullv
authorized to execute this A~eemc ut um1 l>int.! llu:'.1 a:spci;ti vc cn titk s.
IN WITN ESS WI IE REOr-, th e Coum y und th e Gron tcc hu v" ex ecut ed th is Agrecmcnr a s
of the cln1c set fo nh be low.
DA TE!) thi s ____ d uy of ________ , 201'.
A'ITEST :
I)
Na rr ,c -Lo u e r l°~hi d-,\--:-rub
Ti tle -C LtV C le rk
ATl'EST:
Hy: ___ _
.Mntth C\\ rnnc ,
Co unt y Clerk tr, tire 13 oard,
(O r Au tlr uri ,.cd Dep ut y)
GRANTEE :
8y. ___ _
Nrun c -R,rn dy P . Pen n
Ti tle -Muvor
CO i JNTY OF /\RAPA I JOE
STAT F. OF (;()LC)l{ADO
lly: ___ _
Sl im mon Ca rt er, D ir c~tor, lntc 1guvcrnrn c1 1l ul
Rcl a1i uns and Open SpJl.:C
rursuunt IO Rcsn lutinn No . 110 I 52
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Ex hibi t .\
City of Englewood
Parks and Recreation Department
G ra nt Prop o sa l to Ar apahoe Co un ty O pen Spa ces
2013 Standard Grant
Duncan Park Development
Phase I
'11 ~PA HO E COLI N,:
) I r ', S J :. C ~ S
TABLE OF CONTENTS -Duncan Park Development
Part A -Basic Project Information
Pa11 B -Project Details
Part C -Maps, Plans, Drawings
Part D -Photos
Part E -"iimelinc
Part F -Resolution and Letters of Commitment
Part G -Budget
Standard Gra nt hppllcation
Pa ge 2 of 34
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ARAPAHO!:: COUNTY
OPEN SPACES
Standard Grant Application
Open Space Grants Program
2013 Standard Grant Application Form
.. P~R,: A ,... Basic Project lnforinatlon -~tandard Grants
Appllca11t /.project.Prof ile.
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Name of Applicant (city. l own or dlSlrtctJ : City of Engiewood
Nam e of Pro)oc t (fl•• words o r less, please ): Duncan Park Development Phase I
Contact lnf<?rmation ·. ., • ,I :·,_:· •'· •· ..
Pri ma ry Conl act Name: Dave Lee I Phone (wo rk): 303-762-2687
Ph an• 1•el/): 720-884-7808 -----Titl e: Open Space Manager I E-n :lee@e nglewoodgov.org
l\ddroos : Englowood Recreation Center, 1155 West Oxford Avenue Englewood, CO 80110
Proj~_ct Type;· ( 0 c hc~k box to the le!t)
Trn ll
7 ----------Site Improvement /Co ns truct,o n
c--ACQu isitio n --
---· En vi ro nm ental or Cultural Ed uco tion,'lntcrprc tatio n .@§ (ole ase describe):
~ ··aci°sitJ L/c~tio~ infor!llatioi,· ,,
' ,~c l Site Address : 4800 South P~n,,sylvania SI, Englewood , CO 80110
Neares t major cro ss streets : Belleview Avenue and Broadway
Citv: En11lewood I or I Unincor pcra ted Arapahoe County
II anv oar1 ol slle is outsid1J Ara ~e ~ou~~iase ius tlfv orooosed us e c,' funds oulside Countv : NA
In three words, summari.:e the benefits of lhls pro ject to you r city, town or dis tri ct :
Commun ilv eanc revitalization
Nom o(s) of Jurl sdlc!lc,,(s) gov ern ing the projec t site .
Cltv of En9lowood -Zonrng ce scn pt ion at project sile :
R-1-B
Is re-zoni ng required to imp!em Fm l this pro jec t?
No
Namo of lnndowner(s) or or oje ct si te or tr ail co rr iCo r.
Cltv of En alew ood
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Has a sII e plan for thi s pro]ecl loeo lion been apeIE_ve<fl Ye s Wh en? 12/18/-12--
If not ,_ls a site plan ue ndina? Exoected da te to be adoo Ied?
Summary Project Doscrlption
In one sentence tell us wh at you wrll do wrlh ii re gran t mo ney and what lhe end res ult wrll be .
Duncan Park is a 40 year o ld school sile Iha! w,11 be deve loped a nd revitalized wit h ne w pa rk amenities
including a pavilion. athletic fi eld, re stroom . basketball court. playground , horsesh 0" p r!, 1rrrga 1;on
.em . la dseo ping and walkw~ys .
Sianda rd Gra nt App lication
Pag o 3 of 34
In 150 words or less~ write a p ress /new s reloase about your project: (project name, location,
agency, goal for the projec,t/end result, who will benefit, why it Is Important, etc .)
Dunca n Park, 4800 Sou th Pennsylva nia S lreet , Eng lewood , is a 3 .3 ac r e form er school slle tha l wa s
pu chased from Eng lewood Schools using Arapahoe County Open Spa ce (ACOS) gra nt tu nd s,
sha reback fun d s and Great Ould oors Colo rad o (GOCO) grant fun ds, wi th the intention lo develop the
propmly inlo a ne ighborhood park . Th e goa l Is to cevelop the property from a fonmer publ ic school slle
to a 11eighborhood park t hat will benefit the unde served res idents in the southea st corn er of En glewood .
These residents curre ntly lack ad equa e park acre ag e . The anti cipale d park ame nities will Includ e an
ath letic f ield , pavilion , re stroom, basketba ll court, playground, concre te walks and landscaping . This
gra nt a pplica tion is re questing funding for Pha se I of th e project. Phase I will includ e a 20'x20 ' pavi lion
with 4 tables, men's and women's res troom a nd a portion of the exte rio r an d interior concrete sidewa lk.
Project _Flnan~ial Summary : (s ame nJmbers as bud get pa se -rouxl all r,g ures 10 nea res t S 100)
1. Grant Reaue st $250,000 iotal reQ ues ted from Coun ty
2. Cash Matc h Funds + $104,300 appl icant c.;:ist, mal ch must bA minimum of 25l'/o
t---oi lhe arant amount re □ue ste d {2 5% of lin e n
3. Oth er Ca sh Sources + $2,800 (und lnQ from o:her so ur ces
.\. In-kind con l ributlo 11s + $0 total va ·ue of in-ki nd cont ributio ns
5 . Prolect sub-tota l = $357,100 total ot lmP.~ 1, 2, 3 f'n d 4
6 . Contlnge nc\' + $67,900 estimat:;, may not De charg ed to County and ma y
t-not be use d as cash match
7, TOTAL PROJECT CO ST = $425,000 Total mu ;! equa l li nes 5 and 6 above
Lin e 7 (c1bove) must eq ual a~I expe nses plus con11nge ncy a nd must be lh •! sa me as the .i Ii ~:!!! on the detci iled
budge t (,age in cluded late r .. Ile Qran t applica 11on. ?leas e doub le chec1< thot a ll figu res are th t! same on thi s pa ge
and on 1,,e budqcl altachmer t.
P rojoct Partners (lis t conl rlaullng partn erc -c,,sh or In -kind ; llcmizeln i~e bu dget; allach lotter(sl with Part F
Fundlna / In-kind Partners Contact Informat ion : (Name Phone , E•maill
All Sou ls ~lhol ic Chu rch & Scn ool Rov . Robe11 Fisl,~r 3(1 3-789-0007 , arot ir@ allso uls5 5,ora
Enc lawood Un leashed Barb Chumlcv Prcs ide,1 1 303-419-66ij<1 ch umlcy83~@aol.com
~lewood Soccer As sociation Misha Ra smusson (720) 97 1-/980 mlsoa rolana@va hoo .com
Authorized Agent and Signature
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I, Jerr e ll Bl ack, he reby affi rm Iha ! I arn the aut ho rizcu agent ro, !ho Qi1Y. of Englewood apply ing for the grant
OG da::;cribed here in, ond th ot I om legally authori .:.ed on beha lr •f sa id enlily to apply for , as Its age nl, this
Arapahoe Co un ty Op en S pace Gra nt a nd that l hav e roc l 1ved and agree to ab ide by th e grant gu idelines , policie s
~n d procertu re s.
Stand ard Gra nt Applic.::ttir,n
Page 4 of 34
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... PART B -Proiect Details
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e lm provemonUCo_nstructlon ~roject : (site imP.r.?1.1emer:1 ts! conetr1;1q_tion or re no vJ tio n projects 5:uch as na tural
-~ 're -vegeiatlon/resto;at!on , .his to ric silo or b"ulld !n g res tora tion,' playgrounds, shelte rs, i~ndscaptng, sp ort fields,
f / incli.Jde sho,t tra il s6gments or COnneclion S but majority or pro ject is site im p~ovemenls other than th e lrai1; may
I n)Ud8 1le fns 'that lm6 r0 Ve tfie rlla na qemeht / maint8n a ~lce ofslte} . ' . . . . . '
Describe project goal and extent/scope and oxpected results (what will project provide, sl:ee,
square or lineal feet , number of plants or square feet of landscaping , irrigati on , acres re-vegetated
or restored , etc .):
The goal of the project is to provide new and updated par1< ameniti es to the mos t underserved so ulhe.ist
sec tion of the C ity. Th ere is a groat la ck o f par1< acreage ~nd facil it ie s in lhIs aroa of the C ity. T he project
will provide the following park amenities: an under 10 athletic field, 20 'x20' pavilion with 4 tables, me n's
and women's rest ro om (2 flush amenities for each side with hot/cold water), 74'x42 ' concrete
ba sk etba ll/soo rt court, 2 to 5 and 5 to 12 age range playgrounds, 4 seat ben ches , horseshoe p it, 8 foot
wide exte rior and interior concret e wa lks, irrigation system and addit ional landsca pin g (58 trees , 105
shru bs . 167 ornamental g rass es and 28 perennia ls;. Pha se I of t11i s project will include a 20 'x20' pavilion
with 4 tabl es, men's □nd women's restruom and a portion of the exterior and interio r concre te sidewalk.
Discuss how the site Is currently managc,d a l\'l programmed, and the Impacts of multiple uses :
The si ta is currently managed as a ne ighborhr11,,d ;commurnty par k. During the summur of 2012, the old
Dunca n School buildi ng was demo lished to mal:e way fo r the new par1< ~menltie s Currently on he sit e
ther e ex ists a playground and ba sketba ll court co nst ructed durrn g the 1970's. L.ocal lea rns use the north
end of th e par1< fo r U6 soccer practices . The si te also serves as a fonmal off-leash area fo r peop le to take
their dogs .
I 11;,scribe the service area for this project (distance people ca n expect to travel to use
1
provements):
. tcan Par1< presently accommodates an average numbe r of pa r1< users despite its aged amenities and
"ck of modern park features. Th is is in part due lo the lack of green space available in the so utheastern
regi on of the City. It is estimated tha t 22 ,000 park guests visit Duncan Par1< annually. The service area
for this project is estimated at one ha lf mile radi us (walking distance) surroun~ing th e park . The par1< is
surrounded by sing le fa mily residentia l homes. The neighborhood population that Duncan Park serves is
estimated at 2,621 .
Describe the type of users (famllles, c hildren , seniors , etc.):
Cas ual dro p-in ure accounts for the majority of park visits including many dog enthusiasts that enJoy off-
,eash privileg es during the par1<s specific off-leash hours Currently Englewood Soccer Association c.an
only hold U6 learn practices o n lhF ,mall field space. During the planning pro cess, a maj ori y of the
neighbors indicated they wan ted a 11ore fonmal picnic space wi th th e availabili~· of restr~oms and activity
areas for ~1e neighbort-·•od youth such as playgrounds, athletic field and a sport court while maintaining
off -lea sh privileges.
~'""" ..... '"" wm ....... ;,;.;., ; .......... ,.,;,., ..... ,
uring a site visit o n August 15, 2012, a Co lorado Parks and Wi ldlife offi ci3I ma de the following n otes
er irspecting the park: "Colo rado f'ar1<s and Wildlife (CPW) would not expect to find any lhr.iat&ned or
dang&,ed species inha biting Duncan Par1< in Englewood . C PW would expect to find a variety of smal l
amma ls and birds ullllzlng Duncan Pa r'~. Migratory bi rd s an d their activ~ ~e sts are protected by state
d federa l law~. CPW recomm ends ins pecting trees and shrubs fo r active neits prior to the
( · ,mencem enl of deve lopment and/or postpo ning tree removal until after th e n<1sting season . Duncan
·1 , drk 1s co rr .'osed of nonnative grass e~ and a mi xt ure of native and nonnative tre e s and s hrubs. T11e
Stanc'-·d Gra nt Ap pllcallo
Page o of 34
habitat value a t Duncan Park would be ca tegorized as low. Native and no nnati ve tr ees may be re m oved
from the park as a result or the d evelopm ont. T he loss oi ve getation wo uld resu lt in the loss of potential
cover and food fo r a varlely of speclus. In addition, d uring th,; construc,llon ph ase, si ll fencing , tracking
control pad , concrete wash out area, inle t prote ction and curb so cks will be imp leme nted in order to
m inimize an y potent ial impacts to the envi ro nm e nt •
Summarize your p la n ning offorts to date and investments made pr ior to submitting a grant
proposal. Quantify a nd describe any past funding commitments or grant used to pre-plan this
project:
City Council aut ho rized th e pu rch as e of Du nca n Pa rk fro m Eng lewood Sc ho ols in 2007 . The p urch ase of
D unca n Park was suppor ted by a GOCO grant, a ACOS gra nt an d Arnpa hoc Co un ty Sharcback Funds. rinal
pa rk acqui sit ion Wd~ l.ur plt!tetf in 20 10 . Redevc loornent of D u11 Ldn Pdrk, incl udi n~ the remov,11 of th e old
school bu ild in g Is su p pon ed by th e Parks M astc, Plan, ado pted In 2006.
In 201 1, Ci ty Counc,I authori zed th e accep tance oi a COCO D unc;,n Plan nin g grant. Du ri ng th e ve tt ed
pla nning pr ocess, pa rk a ,,,eni t1e were de1er111 in t!d to incl ude: a pa vili on, a, ulti ·use sport fi eld, a basketba ll
co ur t, p/a ygrou 11ds1 re~lfoonis, land ~cd pin g a, d an inte 1na l tr,ul. n ,e es tmrate<l cos l of th t:: tot ol 1t!dt::vdoprnt:11 t
o f n ,111can Pail 1< ·1 l m 1lhnn dnlla rs
Cur ren tly, sha f·:ba ck a 11d Co nserva tion Tru 'i l Fu nds ;u c bP.in g rcscrvrd as matc hing fu nd s 10 be use d in gran :
app lica li on s ~ 1,1 for th e d e'✓e l o pm e nt of Dun can Park .
Describe efforts made, dates and<. c,tcllmes of required pre-submittal meetings with the planning
departme nt i n your Jurisdiction:
A Deve topm c nt Review Team (DRT) meeting wa s held on De cember 18, 20 2 which mcludeo
representatives fro, ' the following City of Eng lewood Dcpart'11ents : Park s, Communi ty De velopment,
Engineering , I raffi c, Fire, Building , Utilities, and Was:ewa ter Treatment. T ha project was a pprove d .
Describe how the project wil l be designed, constructed and managed for s ustainability :
Du ncan Park will be designed , constr ucted and maintained fo r sustainabi lity th r'lugh disconnected
im pervi ous a reas and the use of sand-set pavers. Thi s design trait will allow fo r grealer wate r Infiltration
into th e soi l. Proposed li ghting fo r th e p ark will all be low -ene rgy LED . The restrooms are d esi gne d with
clearstory windows a llowing n at ural light du ring the day a nd wi ll have sel f-locking doors to reduce graffiti
and va n dalism . Si te furnishings will have some recycled content whenever possi ble. The irrigat ion sys tem
was designed as a tow wa te r u se syslern w ith bubblers and low capaci ty irnga ti on heads whi le using rea l
time weather-ba sed dala for inigation s cheduling . The athlet ic fi eld was desi gned so t hat it c,m be rotat ed
to provi de less waa r on the t urt. Existing co ncrete will ue re cycled and existing ame niti es in t he park will
either be reused or re cycled . Concrete pavcrs, steel stru ctures, site fu rnishi:tgs and recycled rub berized
play surtaces a re a ll ra ted for yea rs or use and minimal maintenance.
D iscu ss cc,nting e ncy plans . On the budget page includ e a contingoncy line item in both the
revenu e s e c tion and expense section (both assigned to the appl icant).
For thi s p ro ject co ntingency fun ds exceed the 10% minimum requiremenl We are budgeting 19%
co ntingen~y beca use we are unsu re how bids for con struction will come in and be ca use thi s proJect will
be phased . W e believe additional fu nds wi ll be necess ary to c·~ve r the expense of a phased approach 10
this p roject. Certain ~reas of the pro;ect will be to rn up twice ~, bot h phases are wnstru cted , th us we an, .,.
a ll owing f o r rer ai rs t o Irrigation, co ncre te , ele~t rica l, so d , rn ob11iza ti on and const~Jction ad m11 11stration .
Standa rd Grant Appli ca tio n
Page 6 of 34
Ooscribe how the project improves connectivity to local or regional trails, natural resources and/or
•mmunity resources:
"'1 e D ncan Park proj ect will serve as a n eig hborhood destination and res ource for b icyclists u sing the
's neighborhood bicyc le routes. Th e C ity's neig hborhood bi cycle routes wore lai d out in a pattern
aeslgned lo con ne ct to all of the active Ci ty parks ana schools . Du can Park Is connected Into th is
system Iii rough a neig hbo rhood bi cycle feede r ro ute th at connect s ea st-west betwee n the Clarkson
regio nal route, and the Big Dry Creek Trail and Winde rm ere re gional route, via Layton
Avem,e/Pennsylvania Stree t/Chenango Avenue . Fa ci lities at Duncan Park that will serve b:cyc le riders
include restrooms and water fo un tains . sea tinp areas for ea ting or re sti ng, a nd play areas for ~h ildren .
Dis cuss the need and urgency for :his project, and why it is a priority:
The 2006 E ng lewood Pa rk s and Rc cr.:~lion Master Plan noted Dunca n Park as being localed in a part of
th e City underserved by pa ,·k land . The Master Plan sp ecifica lly recomme nos replac in g agi ng playground
~meniUe s and addi ng picn ic faci lities anc; additi onal upd ated park fa ci liti es (Master Pla n, page 30). Th e
existing playground equ ipm ent was in stalled in the early 1980's .:ind is not accepta ble due to age and
we ar and te ar.
Throughout the pla nnin g pr ocess pre pa11ng fo r th e ACOS grant h.:i s bee n seen as an opportunity to gai n
~
nd,ng to beg in the developr1en I or Dun can Pa rk . The Depart ment wil l be a pplyi ng in tile sµri n g of 20 13
a Grea t Ou td oors Colo r~do (G OCO) grant for additiona l fu nd ing . Currently, Conserva ti on T r usl Funds
d ACO S Share Back Funds ave bee n rese rv ed to compl ete the fu nd ing of the park project.
e City of Eng lew 0od, like mos t mu nicipalities. has been hit hard by th e rece ss io n . T he Parks and
r,reativn operalil '\'.J budget has been red uced by more tha n 10 % ovor th e post fi ve y ea rs and all City
~i tal Projects FLl r,d dollars have been elim inated within th e De partme11t. We are fortunate to receive
Arapah oe Cou nty Open Spa ce Sh areback Funds and Co n servation Trust Funds for our capital
main tena nce needs a d new deve lopment opportun ities . If th is project was no t able to be und ertaken
within the next yea r, the park wi ll los e pnonty sta tu s among co struct1 on projects with in the City of
Englewoo d and may not be completed fo r several yea rs . Ma tc:,ing fund s may be diverted to other
projects. This wi ll cre ate the need to con duct additional needs assessments , plann ing and updated
construc tion documents .
Describe any historic values within the site -historic trails, buildings, landscapes, etc.:
Dur.can Park is a small urban/sub urban park en vironme nt situa ted on 3.3 acres . O rigina l!)', ru's tic homes
buil t in the early 1!JOO's were loca ted on thi s si te. By th e 1950's, growth oi our co mmunity req u ired
additional elementary schools and this sit e was deve loped . Duncan School was named after Elsie
Duncan. a long ti me elementary school teacher in Englewood fro m 1928-1954. It was often said that she
!augh t ma ny chi ldren and years later ta ught their children ~swell. Educational signage will be added to
th e site describi ng th e history an d use of Duncan Park for a new gene ration of ch ild re 1, and the ir famili es
Du n~-'l n Pa rk is also 11 ,e ho111 e for two ve ry large Amc:ri ca n Elm trees, the only two in o ur park system .
Flo wer gard ens and shru bs provi de food sources fo r many anim als and insect spec ies . In ~rpreti ve
signage will be installed to help tie the se environmenta l and edu ca tional opport uni tie s to an outdoor
I ~ora1ory li ke Duncan Pa'k for Ille nea rby All Sou ls S chool as "' }II as the entire Englewood Schools
( ·tric!.
Sta nda rd Grant Ap~licalio n
Page 7 of 34
Identify the native ecosystems, in general, underlying the project site (e .g. short grass prairie,
wetlandri, etc.): Do any portions oftha native systoms remain intact? lfso, are they being
pre~erved or restored?
A r epresentative f rom the Colora do Parks and W ildl ife inspe cted the park in Au gust of 2012 and provided
an environmental impact r eport for the project. T he re sults of the envlronme11 tal im pacts are as fo llows :
The park was not designed with n ati ve ecosyste ms. nor a re th ere any nati ve eco systems intact or be in g
preserved . Colorado Parks and Wildlife (CPW) would not expect to find any threa l e ned or e ndang ered
spe cies :nhabilino Duncan Pa rk in Englewood . C PW would expect lo fi· :l a vorie ty of smell mammals and
bi rds utili zing D u ncan Park. Migratory birds and their active nests are pro tected by state and fed eral laws .
CPW recommends in spe cting trees a nd s hrubs for active nests prior to the commen ceme nt of
deve lo pment and/or postp,,~ing tree remova l until aft er the nesting season . Dun can Pa rk is composed of
rn.,,1-na ti ve grasses and a m ixtu re of native and non-nati vs trees and shrubs. The habilat va lue at Dunca n
Pa rk would be ca tegorized as low. Native ""d non -native trees may be removed from th e park a s a res ult
of the deve lopment . The loss of ve g etati on woul d re su!t in lh e loss of pottm tiai cove r and foo d fo r a variety
of species. CPW recommends pl anting na tive trees and sh rubs in place of any trees and shrubs removed.
Native p lanting s would o ffer food and/or cover for a varie ty of species . Re p la cing non-nati ve vegeta ti on
w ith n ati ve tree s a nd shru bs wou ld p rovide food and/or cover for wildl ife.
Describe specific na•u ral r esources including scenic and water resources . List predominant
wildlife species and ve.ietation on si te . Discuss impacts, positive and nogative, to these
I resources to result f r om your project . Highlight any species on state or federal lists. (For birds
ploase group species -i.e . sc.i ,.-,blrds, raptors, etc.):
Duncan Pa rk is a typ ica l ur ba n/sul.J urban park. T here are no scenic or na tural wa te r resources in lhc pork.
Tl1ere is no known plan t o r wild life species o f conce rn on lhe propose d proj ecl site. The predominant
wi ldlife species consist o: typica l s uburba n bird specie s (crow , mag pie , sparrow, ro bin, finch). while anima l
species consist of squirre l, fox, coyote and raccoon . T he area o f Dunca n Park is irriga te d bluegrass turf
wilt some park a menilies . The area arou nd the sile Is deve loped residential. Dun can Park is used for
aclive commu nity recre ation progra m s . The fa ci liti es are r ep lacement or developm e nt of exisling facilities.
The sl le is not a critica l habita t for a particular specie s, or an a rea w ith high value for nesting, feeding or
calving . The project will not change the impa cts on wild life as it replaces o r enhan ces ex isting fa cilities.
There is no substan tia l impact to species t hat rest , feed, or use th e Are 3 for re producti ve cycle s. There is
no loss or redu c tion of habitat areas . There is no rntr usion into area s w:th little exis ting human impacts .
The a rea is an urba n-l ike neighborhood park se tt ing tha t hos exte nsive use by youths and adults
participatin g in a ctive an d pa ssive outdoor r ecreational acti viti es . Beca use th e impact Is non-oxis lent,
th ere is no need to esta bli sh a mitig ation plan fo r adve rsely affected spec ies. Th ere is no need to screen ,
protect, f ence , or cre ate wildl if e buffers for this project. other tha n during the co nstruction proces s. This
project h as no posi ti ve be neli t o n w ild life and the adve rse eff e ct Is m in ima l. The comp onents are wi th in
active recreation are as already in existe nce .
Estimate the number of e nd-users monthly that wi ll benefit from this projoct :
Duncan Park presenlly a cco mmodate s a fa ir num ber ol pa rk user s, rl esp ite it s lack of park ame nities an d
the ir advanced age. ii is e sti mated that there is an averag e of 1,80 0 pa rk patrons thal visit Dun can Park
month ly. __
Des cribe how this project addresses specific objectives of County Open Space Resolution
#030381/#110637 :
The Duncan Park O'3veloprne nt proj ecl spec ificall y addresse s lhe fo ll owing ob j ective of th e Counly Open
Space Re so lution #03038 1/#t 10637 .
Provide . m aintain and im prove ne ighborho od pa rks , open spa ce . sports _!ie lds, pi cnic fa ciliti es , and
S ta ndard G rant Apµlica tio n
Page 8 o: 34
bikinq , walking and mult1-use tr ails :
lli(> develo pm en t of Dunca n Park fills th e undamental basic need of providi ng park and open space. For
.rs D uncan Pa rk has provided some green spa ce for neighbors and school part icipan ts but this locat1on
y ',i mited due lo the sc ho ol building and its placement in the ce nter of th e sit e. With the removal of th e
L, ,Jing and new desig n of th e pa rk , more open space will be made ava ilable al on g wi th overall b etter use
of the entire site . Th is projec t will al low the youth sport associa tions access to add itional fi e ld space as
we ll as pro vide improved recrea ti ona l sp ace fo r neighbors , fam ilies and community you th . From young
fa milie s jus t starti, 19 out lo older res ide nts, a ll want to expe ri ence tile laughter and joy fr om pl ay ing in their
nei ghborhoo d park . Improvements and ad d ed amenities wi ll only enhance this ou td oor experience w hile
encouraging yo uth and their fam ilie s to spend mo re lime outdoors in the ir commun ity.
List the elements of tho Arapahoe County Open Space Master Plan th at apply to this proj ect :
This Open Space Ma ste r Plan prov id es a 1 OD -year vision, 25 -year mas ter plan an d 5-year action p lan for
Imp lementing the pu rpose and goa ls of the progra m. The visio n sta tes tha t the Co unty wi ll be fo rward
thin '<in g understand and embrace the open space , park and trn il needs of current res ide nts, and defin e a
harmonious relations hi p betwee n p eupls and na ture in the County for fu ture gener ations . T he vis io n for
the Program Is summa rized as : Hea lt hy Lands, Healthy Co mm unili es, and Healthy Peop le .
The Du ncan Park Deve lopment projec t defin es Iha mis sion of th e Arapahoe Cou nty Open Spa ce Plan .
Acq ui re, con serv .a and prote ct ope n space -ACOS grant and Share back fund s were used in t11e
pu rchase of thi s site an d save d this loca ti on from bei ng developed into housing .
Bu ild co unty ope n space parks and trails -With th o purchase of this s ite com pleted in 20 10, th e
loca tio n was pr ese rved as a permanent park to provi de green space for this underserved
neighborhood or residents in Ara pa hoe Cou nty .
·• Coope rative pa rtner shi p work -Th ro ugh the pu rc ha se of thi s property many pa rtn erships ,. Jr6
dev eloped or enhan ced . Partnerships betwee n GOCO , ACOS , Englewood Schoo l District, City of
Eng lewood , Englewood Un leas hed, All So uls Catholic Church a d Sch ool, E nglewood Soccer
Associat ion , Engl ewood Yo uth Sp orts As socia tio n and Neighbors of Dunca n Park have bound
togeth er wi tn the goa l ot saving s and further develo pi ng this space .
Leverage fundi ng for open s pa ce , parks and tra ils -Thi s Duncan Park proj ect has leveraged a
number of fundin g sou rce s including ACOS Gran t Fu nds, Shareba ck Fund s, GOCO Grant Funds,
Conservation Trust Fund s and City or Engle wood General Fu nds we re used to purchase and
furth er deve lop lhis sit a
Discuss the community b enefits and enhancement to quality of lifo to result from the completion
of this project (both for the immediate community and the wider public in the surrounding region):
Th e 2006 Englewood Park and Re crea tion Master Pian notes the la ck of adequate numoers of soccer
fi elds (page 3 1 ). The addit io n of a socce r/multi-use athle tic field (currentty there exists a practice area)
w ill substantially help En glewood Socce r A ssoc iation me et the ne ed s of th e youth socce r program . Tilt,
Eng lewood Soccer Associa tion reports they have 325 playe rs ages 4-18 . It is antici pated that the athl etic
fi eld area wi ll be mLit i-se and wou ld also accommoda te th e Eng lewooc' Yo uth Sport s Association 's
(EYSA) foot ba ll prog ram . Cu rrently , EYSA has four yo ulh footba ll lea rn s und e ; t2 and serves 70 fo otball
playe rs .
~ouls Ca tholi c School , located one blo ck south from Duncan Par!., wo uld also benefit rom thi s project.
•Schoo l and Paris h wo uld acc ess th e p ark and utilize the outdoor spa ce for ed u ca tiona l and
r( 'Jtional ~urpo se s. The Scho ol serves ea rl y lea rning through ei ghth grade ant! ha s 440 total s tud en ts .
Standa rd Gra nt Applic,1lion
Page 9 o l 34
Neighborhood drop-in use wi ll conlinue and is expected to in crease following the co mpletton of the
development project. II Is estimaten tha t 22,000 par1< gu ests visit Dunc an Par1< an nually; these esticr,ates
are based upon a 20 11 usage study conducted by the Perks and Recreation Department. With the
proposed park development, it is anti cipated that new p ark amenities (ie: picn ic pavilio n, soccer/rnulli-u se
athletic fie ld and state of the an playgrounds) w ill increase park vis its by 60%. Phase! of th is pro j ect
(Pavilior, and Restrooms) Is est imated to increase usag e by 25%.
Tht!re is a lso a co mmunity-wide need for picnic pavilion areas with nea rby playground facilities . Currently ,
the department's picnic shelters are reserved over 90% of the des irab le dates. Ea ch year the C ity must
turn away many ind ividu als and groups hoping to rese rve pi cn ic pa vil ions. Dun ca n Park ne ighbors as well
a s resi dents living in the sou theas t section of Englewood must use ot her pa rks for these acti vities as
opposed to th eir own neig hborhood p11rk
Describe relationship of the project to any local, regional, state or system wide mRster plan. Give
the name of oach plan and list relate d elmno nt(s) within the plan -DO NOT attach any plan beyonti
a one-page rendering :
T he Eng lewood Pa rks and Recrea ti on Ma ster Plan was approved in 20 06 and fu11d ed in part by
Conservation Trust Funds T he Maste r Pla n w;,s then adopted by ordinance in to th e Ci ty of Englewood
Comprehensive Plan . Conceptua l Parh Plans were developed for neig hborhood and community pa rks,
including Duncan Perk . It is 1m ponent to note that a the time (2C05/2006) of th e Master Planning
process, it wa s unknown t1 1a t the Englewood School District would be divesting It se lf of surpl us school
p ro perti es due to budget reductions and that th e C ity would end up acq uiring Du ncan Park . As a res ult ,
th,, publ ic pla nni ng process related to Duncan w as of a :,mailer scope assuming th a t the Scho ol District
w,,utd ma intain p ro pe rty owner shi p and t he small school buil ding wou ld remain (Master Pla n Site Pian,
pag e 16).
When it becam e a ppare~• that the Eng lewood School District intended to se ll the Dunca n Park propeny , a
grass roots cit izen e rr J keep th e site a pub li c par1< was established . Many me etings we re he ld with
Englewood Schools, l::nglewood Parks and Recreation Commission, Ci ty Counci l and community groups
including Duncan Par1< Neighbors and Englewood Soccer Ass ociati on relaUve to Duncan Par1< acquisi tion
and grant funding opportunities. Although specifi c par1< site pl anni ng .was not d iscussed in detail. the City
explained that If the propert y v:as acquired, th e opponunity to raze the school building and complete ly
deve lop the site would bd av.ai labl e .
Wit11 the C ity's , ;quisition of the site secure , the Park s and Rec reat ion Commissio n and Clly Council
e levated Duncan Park development to ,ts top park Improvement priority . In 20 1r, GOCO provided a
planning grant that funded th e plannrng process . In co nclu sion of th e planning pr ocess neighborhood
users, the Parks and Recre ation Commission and C ity CounLi l have deve loped a conse nsu:; of the
desi red park ame nities as well as furthe r establ ished the project at a to p pri ority.
-----------------------------------------; Describe the steps taken to date to make this project ready for implementation, and how , if funded
your agency will complete the project within one to two years after the receipt of funds:
The City understands th e shovel ready requirements of th e ACOS grant process. City Council h as
committed to completing the project within two yea rs of Iha ACOS grant award/lGA. A two ye ar project
completion is also the time requiremen t of o ur other intended partner gran t appli ca tion (Gr ea t O utdoors
Colorado). As our tl meline indicates. In 2013, the City w ill lmm edl,telybegin th e bidding and P hase I
construction proce, s. During th e spring ?f_3.9_12 , a final conce pt design was co m~~ted and co n st ru ction
Standard G r:rnt Application
Page 10 of 34
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documenls have been finalized. This grant application Is req uesting fu ndin g for Phase I of the project.
Phase I wi ll in cluc9 a 20'x20' pa vilio n wil h 4 la ~los, men 's and wo man's restroom and a portio n of the
••l erio • and interior concrete si dewal k
( .it any permits that will noed to be obtalnod for implementation of the project and existing status
of obtaining those permits . (Clean Water, Federal 404, County Plann i ng or Public Works, :;Ity
Planning or Public Works), On tho budget page, Itemize expected costs for permits, government
1ees and consultants :
Th e Eng lewoo d Building and Safety D epa rtm ent req uir es a building pormit for the pi cnic pavilion and
reslroom. All other pa rk fe a tures do not require any permitting . Englewood Public W orks Departme nt
requires a co ncre te and excavation permll for all wo rk pertormed in th e rig ht-of-ways (exter ior sidewal ks).
Does the present zo ning of the site permit tho suggestod use? If not, wha t changes will need to be
accomplished? What Is the t lmetln e to accomplish any r equired changes?
Th e curre nt zoning for th e area is R-1-B (Sing le Uni t Resid en tial District). The cu rr ent zon ing allows for
park land Jse,. \Jo zoning changes will be necessary for lhls projec .
Discuss any efforts to obtain public input, disseminate public Information , develop partnershlp-;-
for cash fund ing or In-kind contributions, and garner community support specifically related to
th is project:
The Du ca n Park planning proiect be gan b !he sum:ner o r ?0 11 The design finn I-ured th e Duncan
Pork si te wi th re presentative s from the C ity of Engle wood . The design team racorded t he c urre nt
co.1d 1t1ons , mai ntenance practices and concerns regardir,. potential Improvemen t s a t the park.
e desig n tea m then made Dun can Park neighbo,. awar e of the opport un ities lo p rovide roen back on
e Park du ,ing ti ,e I11asIe r plannin.i process These o pport unit ies inc lu ded 1nlonn ati on ca rd s (which were
1d deli vered, door-to-<ioo r , to over 900 ne ighbors in a hal f mile radiu s o f ~he park), proj ect infomnR tl on
poin t si gnage in t he Park a nd on-line and paper surve} ,. The informatio n card s and info rm at ion point
signs provid ed the locatio ns, dates and t imes for th e pu bli c open houses and Park Info Point m eetings.
The info point sig ns in th e park also includ ed a QR co de that linked bac le the Ci ty o f Eng lewood's
website a nd an online survey and ,ad a survey drop box where paper surveys co uld be p icked up and
d ropped off. The on-line and paper surveys were available fo r three wee ks and ov r 50 respon ses were
re ce ive d.
The City of En gle wood and the oesign team held two Park Info Poi r l meetings . The Park Info P oint
meetings we re an informa l o pportunity to co nect witn park users in their space, a ll owing them to sho re
lheir perspectives u n the proj ect and express Ideas and c,,nce rns reg arding the potentia l improvements .
Fo llowing the initial outrea ch , the design learn compile d tt 3 fe edb ack from the co mmunily a nd used th,s
informati on w,lh the si te analysis to develop a series of project goals and IJ-u ee µrelirni na ry plan options for
the Parl1.
Three ope n houses we re held and over 100 Dunca n Park neigh borc att ended. At th e fir st open hou se,
allendees wer e asked to se lect the ir preferred desrg n opt ion . The co m 1en ts, feedback an d vo tes were
ta llied and used lo deveI..>p a primary fiMI design tc, be presented At lhe second open house During the
second open house , feedback and d irection regarding the fi na l design, mater ial/detail and pl ayg ro und
elements we rr gathered . Using the in fomna tio n gathe red al the second open house , the Ci ty of
glewood and th e desig n team created a fi nal pion for Du ncan park wh ich included the associated costs
· 1 potential phasing . The fi nal o pen house cons is ted of revisions 10 the final des ig n. The final
j , .yground desig n was also displayed fo r comm ents . Mos t of the questio n s we re cente red on t he ground
Stan dard Grant Ap p 1ica tio~
Page 11 of 34
b rea ~ing and expected completion date. Overall, th e feedba ck was ovciwhel mlngly posit ive .
T he C it y of Englewood places ~ strong va lue on th 9 lmponanc& of pub lic outreach and co nse n sus-
buildlng, an d crafted a process to r interacting with the Du ncan Por1< ne ighbo rhood th at wa s b oth
responsive and engaging . kea ch ing out to sta ke holders, surround in g neighbors , the public a nd Cl:y of
Englewood repre sen ta t ives was the fo undatio n o r this pr oce r,s. Through extens1ve oulre;,ch and
participation , he fin al Maste r Pl a n wa s re fin ed and adju sted to reflec t the needs and pers pectives of tho
Englewood community . Duri ng th is process, All Souls Sch,10 1, Englewood Unleashed and Eng lewc,od
Soccer Associ a tion ell ha ve com m itte d resources as we ll as & finan cial contrib uti on Iot a \ or $2,800.
Describo ownorshlp or logal access to the site, Including right of access without trespassing on
adjacent property. If the agency docs not have fee simple ownersh ip or the site, attach lotter with
Part F below , from property owner(s) granting occess and support for this project.
The prope,1y Is owned by the City or Engl owood a nd Is a dedicated City park . There are 2 houses w' ,ch
bo rder the sou thern portion f'l f the part<. Th e pa rk ,s bo1dereu by a fence loca led al th e prore rty bou ndary
that el ,rninatet right o r access and trespassin(J onto private property.
De scribe long-term ma intenance of project I silo . Attach with Part F below, a lettc,r of
commitment or evidence of agreement from the msnagementlmaintenanca agency
•ddresslng long-term maintenance / funding for completed projoct:
~, ~ C ity of Eng lewood own s the propeny and the Part<s and Re creatio n Dep artme nt 'NIi i be 1 f•~c,,1c,ns 1ble for t he lo1o;;-t erm maintena nce of !ho park, proiect improve ments and slgnage for th e
1 r,tojccl. The City of Cngte wood annua ll y alloca tes fund iny 11 1 the Park s and Rec reatio11 De panme nt
budget for pe rson nel, co r111 noditl as and cap'la l lo r regular rep air and ma int enance for all pa rk
lnfra stn ,~t ures, amen,1,es a nd fac ili ties . The Part<s Department currently mainta ins approxima te ly
250 ac;es of part<la nd , o pen space and groo n s pa ce . Ove r $1 36,000 is allocated annually In l he
P orks l;epartmenl bu dget for repa ir an d m ain tenance or trail s and othe r Infra st ructure Pl e a se see
a ttached letter or commitmen t fr om Part<s a nd Re creati on Director Jerre ll Black affirm ing our long -
t erm mainte nance com m,tment, page 29 .
Describe ~ow this project aJdresses lnclusivity por the Amorlc.ms with Disabilities Ac\ guidelines :
Duncan Pan-. development will be co nstruc ted using th e 2010 ADA Slonderds for Accessible Design . The
following elements have incorporated into th e d esign t111ou ghoul 11 ,e park an d comply with a fully
accessible ADA pa rk .
Romove all ba rri ers to access
Provi d e □n □cc e s sib l e rout e of travel and accessibl e route ol tra ve l to the play tQl'i pment
Prc'lide a ra ng" of accessible equipment and play equipment
• Provide an accessib le surta ce benealh all access ible equipme nt
• H att of all elevated play components on a r,lay structure will be accessible by route ancl /or
tra nsfer point.
The developm an l nr Duncan Part< will provide the fo llowing park amenit ies : an under 10 □thl otic, fie ld
accessible by exterior sidewalks, H'x42' co ncre te bask etba ll/sport court accessib le by con c,e te
s1dowa lk s, 2 to 5 and 5 to 12 age range playgro unds mee ting A DA standa rds with pou red In place
surfacing providing a ccess iblllly , 4 sea l be nches lo cat~d or ne w concrete sidewalks , and 8 foo t wido
extP.no r a nd Inte rior concrete sidewalk all ADA compii □n '. Ph ase I of this p,ojecl will in clude 20'x20'
pavilion wi th 4 tab les wi th accessi ble seating, men's and women 's res troom ADA compliant and a port ion
of th e ADA exterior and in terior con crete sidewa lk.
Sta ndard Gran, App11callon
Pa s:io 12 or 34
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If s uccessful 111 obtai r.inp this grant , h ow w ill tho agency u s e t his project to l nfom, c itize ns about
t he value of tt,e Arap ahoe Co unty Open Spac e sa le tax? Address public outreach plan, s lgnage
plan , ce lebra·<,o n , etc .
Temporary sign age announcing l he cons lru ctio n projec l will ~e instal led at the corner of Layt on Stre ot ond
:ennsylva nia Avenue . The signag e will ldo nti fy all funding pa rt ners fo, the project and lis t the proj ect
time line . Pe, ma nent slgnage Id entifying ACOS support and fu nding will b e Instal led at th e main ent ran ce
lo the park once the project has been comp lFJ ted .
lnform atio11 wi ll al so be added to the City of Eng lewood's web site iden tifying the project and fund ing
sources during and following constr uction. h e Eng lewood Hera ld will ru n information and a news story
related to the project as co nstruc tion commenc-.s and befo ,e ll1 u rllJ lJ un cu lling c~remony . Social tvl edia
such as Facebook and Twitter will bo used o provide project u pd at es , recognize accompll sl1ments and
promote fu nding partners.
A ribbon c utting ce lebra I1on w\1 1 be sc hedu led at the c omp le tion of this projec t as a way to recognize the
partnershi ps , fund ing age nts, citizens, cou nt y and loca l dignitaries thal he lped m ake lhis project ha pp en .
• I
Standard Grant App lical,on
Faye 13 of 34
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PART E -Project Tlmellne Duncan Part Development
Task E.urn...ci Hours _,.;;
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Estimatecf TOT AL Hours and/or Final Daa ofl Scplc:mber 2014
Completion :
Sta11oan.1 Grant ApphcatNJn
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RB3OLtJnON NO. L
SllRll!S OF 2013
A P.ESOLtJIION AUTIIORIZING 1l!I! APPLICATION FOR A l0:3 ORAN'!' Of
AP.AP AHOE COUNTY OPE!> SPACE PROORAM FUNDS FOR DUNCAN PARK.
WHEREAS, the City Council of the City of Ena!ewood ntborlied an lllle.r1ovcmmcnul
Agreetnent for the lease ofDur.c11n !:.chnnlfr\mrerty rm p•rk Rnd recrtatiolW purposca betw"!sn
En$!lcwood Schools aod the CilY by the palU1e ofOrdinance No . ll, Seric.1 I 918; ond
WHEREAS, lhe Enalewood City Council ,uthorizcd a Contract for Deed for the pun:hase or
Dw:can Puk bctw= l!oglewood Schools aod lhe City by tho pa,,11' o! onlinaoc, No ' '.
Serie, 2007; and
\Vl!ERF.J\S, the En&lewoot City Counttl 1\llhoriud ID blcrgovcrnmcntal All"""'Clll
rcgudlo& the 2CO7 I COS Gnni bclweco Anpahoe C.:Cunty and tlu: City for Duncan Park
Acqul~tion by the pa,saa< o!Ozdin"'"c No. ll, Scrica lU01; and
WICEIU!AS. the puugco(Onli1umi.:c Nu . 8, Sc:ie, 2008 autborim:1 an lnteraovcrmnensll
Aarcomcnt regarding the 2007 Grant from Or:at Outdoors Cohmulu bet.ween Great Outdoon
Colorado Trust Fund and the City ofEogltwcod for Duncmi Park Aeq,Wsitbn, ar.d
WHF.R..'F..AS, the (1MS1'ge ofOtdlnance No SO, Seriea of 2009 rruppor.ed the Gty'o Orc:il
Outdoos, Colonirlo (('«..0) Clnlnt "J1plicatioo Cot dcs!111111nd devtlopment oflh:oom Park; and
WHEREAS, the pwascoCRcsolution No . 2, s~.; .. of 2010 •lll'J'Oncd the City's A:11paho<,
Ccuoty Open Spaoc (ACOS) Gmnl applicmon for cleoian and dovclopm,ot ofD"""'n Pork; aod
WHERl!AS, the pw1gc0f0rditaw:c No. 20, Series oflOI I IU!)J)Or.cdlh. Clty'aOOCO
Gnni a..,.,d for the Duoun Park Pl,tuting; nod
Wlil!l'.EAS, the pmqcofRcsolutionNo. 74, Series of2012 oupportcdtbeCtty'a GOC:O
0nm application for ffikftlopmcnt of 1JuDcan PIii; aod
Wl:!EPJ!AS, the PiWIKe of lhi! Resolu:Jon au~nz.es the r;,ty or Englewood to mnke
epplic.liou bt An:.paboc County Open Space Oraru for 1!.,c redevclapmenl of DtmCID Port; and
Wlll!IU!AS, Duncan r..i< Rcdcvclopn,cnt locaud al 4800 South Pccmyl wni> Sn..i
cocsiltizi.& of 3.l c.:re former ~ool :i:ite lhAl wu pun;hAKd &om Englewood Schoo:.S u~in¥ Orcat
Q\ltdoon Colorado (GOCO) Graol funds, l\np:ihoe County Ope•, Space (ACOS) Gran! funds a,
well u 1bnn back fundt w~ the intcntior. to davclop the property itllo I neighborhood puk in
lhe snnthenst comer of thr: City. md
. WBER.r~s . it i1 anticipated t,•1111he d~~loprd park ameo.i.tiH will i.ic::tude a. pavilion., 11 multi -
use sport fie :d. a beslctball court, )'layiirourui.,, :'efflMm.1 , land.4ciping and R.11 i.a1m:Jll tn1 :l ; tt1d
WHEREAS, lherc are oo fede ral N-.. ds bcJ'lg used for lhe dcvdopment of the f>Jnc:iin P11r1c
:-iow, THER!!PORI!, BE rr RESOLVED BY THE CITY coui-cn. OF TF.E CITY OF
l!NOLEWOOD, COLORADO, AS FOLLOWS :
Standard Grant Appli cation
Page22 of 34
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~-The Cuy Council or lh, City of l!ocJewood, Colnrado btreby ,upporu the
appliC4tion fo r the Anpahoc Cowrty Open. Spa te Onml 2013 fur lh: development of Duncan
PMC, attached hereto u &rubit A.
~-The Dircl.tor of Pub and R~rcltion ii autlK>riud to tJCCC'Jte and the City aenc to
attest and ,e11I the Applic!\tic::n for R 201) Oflll:11 cf .\rtplhoc County Opea Spice Pro,ram. Fund.,
Pn,jOl:l Nomo: Duncan Park Dcvel opme:u on beh11f of the City of t!t,sJewood, Colarodo.
ADOPTED AND APPROVED thiJ 22nd d&y or JIJIIW)I, 20 11
i Loucrilhia A. Elita, City Qe,t ror \I>• City of 1::ng1 ... ixx1, Coler.ado , hcn,by certify !be ····-~, .. _,_,_,,_, ,_~'
Lo I A. Elli,, Cky Clcrl<
Standa rd Grant Application
Pago 23 of 34
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C T y 0 F ENGLEWOOD
DEPARTMENT OF PARKS AND RE C REATION
December 111 2012
Arapahoe County OJ)!n Space
6934 s. lime St. Unit A
Centennial, co 80112
De.ti Bu1trd Members,
On behalf of th• Crtv of EnRlawood Parks and Recreation Commls~lon, I am writ ins th l!. letter In support
of the City of Englewood's srant .1pplicotion for the davcloJ:mcnt of Duncan Park .
With ACOS grant support, the City was able to purchase ttle DLnc1n Paik property from Enalewocid
Schools, who were disposing of surph.1s property to offset bud&et reduction~. We we re able to sa·,t 1hP.
site as fh,rltland ctnd now we havr. rnted thf! small sr.hocll hulldil& ano completed dtslln and
construction documents fllr thP park redev,lopment.
In May of 2006, the Parks and Recreation Commission adopted a Parh and Recreallon Master Plan
whkh ldenllfled the southeast residential arta of the City as presentlv being under .. rvad; with 1
relatively low partdand level of service.
The Parks and Recreation Commission has ldontlfled me redevelopment of Duncan Park as Its highest
park development priority, w, a ppr.date the opportunity to be consider.d for ACOS gr•nt dollar, for
this ve,y Important project.
Sincerely,
Austin Gomes, Chalrpenon
Parts and Recreation Comml.ss1on
C~y of Englewooo
I 15~ W. Uxford Avenue trl&hiwcod, C.:oloradc tl0l 10 Phone J03•7b ElbH0 hl.lC JOJ ,7&2 ·2 666
www.an5'r.,,w,t1~AJII&
Standard Granl App:l cation
Page 24 of 34
Duncan Park Neighbors
O•c•mber 10, 2012
Araipahoc County Op,n Space
6934 South um, 5l,.,.,l
C ■nt ■nn !al, CO 80112
Door ACOS Bm1rd Members :
Englewood, Colorado
w .. lrtt" group of aver 100 hom ■owriors and ne111hbo1s llvlng around Duncan Part( In Englewood, CO who have
grentlv appreciated tr ant money vou previously 1w1td«1d tor 1he de1Jsn up1rndts of our cherished
nclshborhood park,
Aj we've shated In the past, th!, popular park Is the only nelihbnrhood park to meet the net:d:. of this corner nf
Enalewood -an nrea that "-Pre~cnts opp1011;imately 20 percent of the town's po,uf1tlon. lhc makeup ol this
n~lr,hborhooct has chang.ct dromatlcallv lri tl,e last 6 vears to now have mtany young f dmllles with chlldren 1h.,t ploy In the park.
Recently we ll'rtrn■d that rou would consider thls park far" dovelopmcnt 1ran1. With this money, our Oty told
us we would be Ible to move forw.ard with tho /mprovemcnu to our p1rlcl 'thi• lltUe park hl!i bten In s~•t
11fPed ol redev.lopmcnt ond Improvements. As much as we h1v1 enjoyed thb t,a1k for ',tan, we look forward to
the planned Improvements th ■t will prov/df for mo re outdoor oc:tlvltlts, and make this park the JP.We i of our ne/thborhood.
The C,ty plans to woric with our group as It Ukes the neccs:sary steps lo renew our part. We know a grant from
yo:._1 would give us all the resour~s we nP.Cd to do ,o. We ro1pectfully rcauest that vao consider Duncor, Pftrk In
your process, and help our ncl,ihborhood tj!illllt the dreo1ms we have fur Duncan Park.
·~~ lL
4890 s PcrN1)ylvanra St
rnsh,wuod, co 80113
Aepre,,nun11: Duncan Put NPlghbon;
Standard Grant Application
Page 25 of 34
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A LL SOULS CATHOLIC CHURCH
Oecombct 12 , 201 2
Ara p.ihoc County Grant program
6934 S. l hna St . Un it A
Ce nl c nn laL Colorado 801 H
Ou r Arapaho~ County Open Space s,
All Souh Catholic School 1, plemd to write th l, letter ol 1unpo~ lo r the City of En1lewood '1 ACOS 1rant
appl lc atio n for inc deve lopment of Duncan Pa rk .
All So ul \ r <1 lhnl lc Cichi,ol a nn !hl.' Ci ty of f.nct (l wood Ovp;i rtme11 t ol Parb and Rtcrt!~lion hav o had a lunA
standi ng rolatlon,hlp. As the school property ,ti.-ngod hand, from f na lowood School~ to tho Cltyof
Enaltwood, All Soul, wu allowed to remain In the old !i thool bulldl~ whi le our new preschool foc illt y
wn bclnQ built. Now tho1t the old ~choul bulldlna has boen demoli shed, v,c arc looking forward to the
redc¥elopment of Ouncen Park . • With ovnc,n Pa rk In clc»e proximity to our school, ther~ will be mulupie cpportun1tlu ror our school to
utllllt the park . We will have the abtHIV to use thl! park as an outdoor cl1ssroom, avm and on tleld days .
We would also be able to eohan ce our sports prosnms on the standllrdlttd rl eld that wlll be Included In
the rNtevelopment .
Overall, 1 redeveloped Duncan Park wou ld offer many new ind educat 1 nal opportun ities to the
chlldren and staff at AU Soul,. Wt arc In support of the develol)menl 1rant and we wish to •uppart the
dove lopment effon ol Ouncan Parf< with a S2 ,ooo .oo donation .
It k our h ope that ynu wlll ran~h1er the City of F.n9l t'wood in thah srant appllca tlon for funding the
development of Duncan Pa rk.
Si ncerely,
Rev , Rob~n O, flsn•r,
Pastor
All Souls Catholi c Chur ch & Sch ool
495(1 S, l01an St.
f.na lo woo d, en ROl 1;
:ltandard Grant Application
Page 26 of 34
Arap•hoo County Open Sp•c•
69J4 s, Limo street
Centennial , CO 80112
December 14, 2012
. ,·.,,.,,~~,.
,, ~ -.'.1 .: .-. .
M<jlewood
~
Dc ,u Ar•1>ahue Counly Opftn Sfuca Doard ;
En£1t>Wontl UnlAashad Is a non-profit Ofllanlrat lon whlt:h wa s formr.tl tn ~upport off-
leasn dog prlvllr.gr.s M 1foslsMted µarlu wllhi11 tl\ij Cltv of Englewood. Duncan Pork Is
o,,., nf four 11<11~hborhood parb in tho City with oll-Jeall> prlvlfc,gcs ~nd the only park In
~outh~A'lt (nglcwood.
CU work5 With, aids and assists 1he City of Englewood by rolslnJ funds and providing
volunteer support to hT,pro,,., and bettar nialnt~ln Iha off-lHsh parks In Enslewootl in
order to provide dogs a place 10 eicerdso wlthDU': lcosl, n!!lr.llnt In ij ck,an, healthy and
safe environment. Wtt arl.'I wrlllnlJ in support of the development tran\ whkh
Endewood Is llPPMnc tor and wr wl,h 10 su11p01t their ~evef11pment effort of Oun,an
Pork thruueh a $~au don;i~on .
EU t.:\1l ~1 va11,~ cnmm1rnity splri'i iu,d nel,:ihborhood rt-htllou'J thmu,gh v.lrlo1~:. nutrr.,,ch
dfort,. We b~IIC!\'P. lhnt D,m<>n P.irk i5 one of the,e valuable assets ~nd hope thor vou
will vi ew lhA prnjAct •• worthy of your funding dulla1 s .
B~rl, Chur~l~y . Pre~iur.nl
Englewoo,J UnlAHhAcl
Standard Granl Applicatio n
Pago 27 of 34
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Bnglewaad Soccer AuoclaUon
P.O. Bo• 2264
Englewood, Colorado 801 SO
Arapahoe Count)' Grant program
6934 S. Lima St . Unit A
Cenlcnnlal, Colu1c1du 80112
RE : Eng11wo0:t Dunc.in Pa r :,•afll ~ppllcat lon
December 1, 2012
Dear Soard Members .
&
SOCCER
I am writ inc this tettC!i on behalf of ln1:lewood Soi:cer flssociatlon . Engtewnort Snr.r~r wu ri;ut of the
P.ffnrt. In conjunction with the City of Enelewoort, tn save Duncan Par\ from residential development in
20l0 and continue to support the p•rks redevelopment.
Currently we ~re lookin& fol'Ward to the next ph.1sc Ir, the dc·,elopment or the perk . Now thet the
plann tng has been completed. we look forw.rd to a larger formal athletic. nel\J 1111d aJdlllur.•l park
1menllles that will ootontv bt:nt:fil uur y!Julh, the surrounding ne1lhbu1hood and the Chy of Enslewood
1i a whole . There I:. a shonage of mulU•use athletlc fields In Englewood, with che southeast quadrant of
Enalewood at thf' lOP of the list. over the pist yean, our ten and unde, youth In the D1•nc1n Park arH
have only hid an informal htlf field to practice soccer. The rew formal athletic Reid wlli certainly be
utilized to the fulest.
Englewood soccer Association Is I youth socce r program for children ages 4·18, wilh over 325 youtl1
players. Since its if'reptlon In 1983, En~lewood Soccer has u1ill1ed Duncan Park for Its youth soccer
programs and we support this project with a S250donatlon.
w, hope that you will favorably consider the City of Englewood in their grant applit atlon tor fundi~ the
development of Duncan Park .
Sincttrely,
Misha Rasmussen
Englewood Soccer A~sociation
Standard Grant Application
Page 28 of 34
~,
C T y 0 F E N
Drr,,RTMCNT CJ r PARKS
,'\rapt1hue County Open Space an::t Tr alls Advisory Soitd
6934 South Lima Str•.-e t, Unit A
Centennial, CO 80112
December 6, 2012
Re: Long -re rm Park MaintP.n-1nre
Oear Open Space Advisory Board ,
G L E w 0 0 D
,\ND RE C RE A110N
':"he City of Cnglewood Parb and R~creation Department Is commltt1:d to the lon1-term maintenance
and m.inag~mc:mt of al ' Cnglewood parks and park lnhdstructure wtlhln the city. The City of En1lewood
allocates funds for the long-torm ·n,Jntenance . repair ind ,eplJcem•ntui parktnfraltructwe. Ongoln1
maintenance functions Include : tr-1sh pickup, craffitl removal, periodic piavaround equlpmenl Inspection
and repairs, restroom and picnic pavlllon deanln&, tlKf malnterutnc~ and mOYtlng, traa and 1ldew1lk
ma intenancf, tree, !.hruh Md landsnpi~ mainttnanm, llg;hdns ,rd plumhing ma intenance and rel)illlr
and lthletic Held maintenance and prep.
Tht: Park~ and Recreation Oepanment ts funded annuallv throu1ti the Cily ol Er1lil!'Nuod'5 Gttneral Fund
as p1r1 of the core service:. pruwhlt.d to lhe cltlzen."i of the CltYof En&l,wood . Oune1n Park Is currently
inc!u ded in all long-term maintenance programs and activiUe!> and wlll continue to be a pan of all such
activities into the futurc .
Sincerely,
Jerrell Bleck
P.1rks and Recreation Olrector
11 35 \V. Oidt..rd n,•(:llll (' E11slc•,\OLIII. Culu1,1dtJ HOl 111 r1i ... ~ :itJ),;l,l,:,~660 t=.n: )U),:IJ.:.~l>tnl
Standard Grant App .. ~atlon
Page 29 of 34
1'\,\\ 1'11,:Jc"•l~<',:_O , .-n ;:
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Name of Project: Duncan Parj( Development
Sources of Funds Date
Araoahoe Countv -,.,.,n Soace 6/2013
Citv of En_iowoocl 1/2013
l'ffllllhbomood SuDDOl'l Gmuos 6120 13
Other lundino source -Contingency ('"10% of total 1120 13
nmiectl
Totals • Sources of Funds
Uses or Funds -Exoenattures Pr.....,_d Data
Site Wait 10/13-9114
Landscaoe 10113 -9/14
Structures 10113-9/14
Site lurnishin9s 10/13-9/14
lrriaation 10/13-9114
Site Uohlino 10/13 -9/14
Required signage acknowledging 10/2014
grant from Arapahoe Countv
Subtotal -Proiect Costs
Contingency ('"10% of total 10/2014
cmiedl
Totals -Cost Dlus conti naencv
Authorized Signature: G~ l
Print Name: Jerrell Blac
Standard Grant Application
Page 30of 34
• PART G -Bud_g_et
Name of City I District: CiiY of Englewood
Countv Grant Reauest Cash Match In-Kind Match TotalPr....,..Funds
S250000 n/a n/a S25C,OOO
Illa $104 300 $104,300 ruoo S2800
S olher cashl'm-kind
-not from County grant -$67,900 $67,900
$250000 $175 000 S Other malch ~.000
From Coumv Grant Cash Match In-Kind Match ToCal Pr_, Costs
S32 300 S101.100 $139,'400
$7500 S7500
$190000 I $190.000
$10 600 $10600
$7,500 $7,500
$1 ,700 $1 700
minimum $400 required f.400 required budget
budQel eu,ense line Mem 81<'1fHtS8
S25G,OOO $107,100 $357100
-not charged to County -$67.900 $67,900
$250,000 $175000 Stor.tin-llind ,,.,,._
request+ cash match + in-kind malch (= sublotal) + cont._.,.,} $425.000
Dale: 12::-18-/:)...
Title: Directer or Parj<s and Recreation City of Englewood
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• COUNCIL COMMUNICATION
Date : A3enda Item: Subject:
August 5, 2013 9 Ci A Resolution Setting Li cense Fees For Purchasers of
Valuahle Art icles
lniti•ted By:
Department of Finance and Adminis1ra1 1vc Services
I Staff Source:
Frank Gryglew,cz, Director
COUNCll GOAL AND PREVIOUS COUNCIL ACTION
Th e Council dis cuss ed misce ll aneous lice ns es, rees, and ch,1 nges to Bu ilding Us e Ta;\es at the Jul y 1, 2013
s~ssio n. City Coun cil dir~cted slJH tu prcµ:n~ d rc)olutiu11 tu estt1blish the licen:,e fees for Pu rd1dser uf
Valua ble Hems li ce nse holders. The City has charged th e iees for this li ce ns e since th e license was create d
by ordinance but th e fees h ave ne ve r been set by resolut ion.
RECOMMENDED ACTION
Slaff recommends City Coun cil ap 1)rove th e attac hed resolution setting the li ce nse fees for th e Purc haser of
Va lu ab le Articl es lic ens es. Staff re qu es ts Co uncil approve th e following fees :
• Licens e Applica ti on Fee (non-refundable ):
Annual License Fee
$15 .00
S25 0 .00
S.30
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Fee ior Each Sing l e llem Transact ion (Transaction Fee)
BACKGROUND, ANALYSIS, AND 1 LTERNATIVES IDENTIFIED
City staff revi ews Title 5 of the Engl ewood Mt•nic ipal Code and the associa ted fees co11li11uali v 10 insure th e
lan guage is current and relev anl and th e fees M e comparab le l o lh ose charged in th e metropolitan area.
FINANCIAL IMPACT
The propose d fee in crease s will 1101 increase or decrease revenues to th e City of Engl ewood as th e fees
approved hav e been in pl.ice but nev er off1 c1ally apprm•Rd by reso lut10 n.
LIST OF ATTACHMENTS
Proposed resolution
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RESOLUTION NO .
SERIES OF 20 13
A RESOL UTION SETTING LICENSE FEES FOR PURCHASERS OF \I ALU ABLE
ARTICLES.
WHEREAS , Title 5, Chapter l ,ofthe EnQlcwood Municipal Code cstnb hshcs that the City
Coundl sets license fees by resolu1ion : and
\\'HF.RFAS , the City nt' Englewood City Council discussed mi sc ellaneous licenses. fees . and
changes to Buil ding Use Tax es in July, 20 13: and
WHEREAS . th,, Englcll'ood City Co11 11ci l dc1mni nccl the fee< fnr Pun:hascr nf Val11ahle
Articles licc-nse nredcd to be t•stablislwci: :mrl
WI IEREAS, the passage or thi s proposed resol ution wall l'.ilahlish licc ni.e fcL'S for Purrlu1-.n-.
of Valuab'.c ,\nicles .
NOW, THEREFORE. BE IT RESOLVED BY THE CITY COU NCIi. OF Tl-IE CITY OF
ENGLEWOOD. COLOR.ADO. J\S FOLLOWS :
Scc11ou J. The City Co un cil of the Cit)' of Englewood, Colorado authorizes the followin~
License Fees for Purcha sers of V ,1\unble Article s as follow s:
License Application fee {non-refundable}
A1111ual License Fee
fee for E~ch Single Item Trr111si11.:t1011 (Tn111~actiu11 Fee)
$ t 5.00
$250.()0
S .30
ADOPTED AND APJ>ROVEO tlu s 5th day of August. 2013.
A 1·1 EST :
Rand y P. Penn. Mnyor
Loucri shia A. Ellis, Ci ty Clerk
I. Lo ucri shia A. Elli s, Ci1 y Clerk ior the Cit y of Englewo od. C!l lormlo , hcrcb;· certify the
above is a true co py of Reso lut io n No . __ , Series of 20 I 3.
Loucnstua A. Ellis, Ci ty Clerk
COUNCIL COMMUNICATION
• Date August 5, 2013
I
Agenda Item -
I
Sullj«t
11 a i Farm Lease Renewal Agreement
LIE WWTP Beneficial Use Farms
INITIAlEO BY
Lillletnn/Fnglrwnrnl Wastewater TrP.almenl Plant -
Supervisory Commillee
STAFF SOURCE
Stewart H. Fonda, Director of Utilities
Jim I al lent, Uperallons IJ1v1slon Manager
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Various farmers perform form management servlc~s on City own ed properties near Byers, CO. The Byers
farm is us••d In apply ,1ahili1rd rlnme,tir wa,trwater hiosoli<' in ,1 heneficial ""' rrogram . In ~011 C.nuncil
approved 5-year le,1se agreements with these farmers . One property not includ.,d in this action was
pwchased in 2008 whid, included a farm management lease throunh the original land purchase · this
agreem ent has expired .
RECOMMENDED ACTIO'II
Th<? re co mmend('d action is to approve , by Ordinan ce, ,1 new 2-year cash -1e:'l c.<" ngrPPmer1t for ·
1. G;uy and Nancy Meier and Ja~on Meic1
• BACKGROUND, ANALYSIS, AND ALTERNATIVES IUENl'IFIED
•
Based on crileria established by regulatory requireme nts , the Lilllet on/Englewood WWTP was granted
approval by th e Cit ies of Englewood and Lill le ton ( 1995, 1996 and 2006) to purchase dryland iarm
property (Byers forrn). This properly is used fc• long -term applicalion of domestic wastewater biosolids
gen e1Jt:!U by th~ (JLility. While plt111t slaff opert1lcs and nmi11te..1in s th e biosol rch appl ica t1011 program ,
farming serv ices are contracted via cash-lease and provided through local far11 ers. Gary and Nancy Meler
and Jason Meler conduct farm management activities for a portion of the Byers larm.
At the May 16, 20 13 I /F WWTP Surrrvi,nry CmnrnitlPe mP eling rliscussinn was held and arlirm
re commend ed and approved to mn ew th e cu rre nt $8.00/ac,e cash-lease for two years . This shorter term
will bri ng ;,II form lease agreements to b e renew ed at the same time nnd can be acled upon with one
o rdl na11ce action . Ca sh•le,1 se pla ces all direct farming costs with Gary Me ie r, consistent with our other
leases. Not sharing fJrmrng cost wllh the Lrlres w,11 result in redu ce d budgetary expenditures for L/E
W\'JTP
A new 2-ye ar lease doc ument, bas ed on exis ting previously approved $0/acre rnsh-le;,se, wa, prepared by
Hill and Robbin,. The lease document was reviewed and ,1ppruved by both Englewood and Lillleton Ci1y
Attorneys .
FINANCIAL IMPACT
With recon unended cas h-lease pricing of S800/ac re, firm rev en ue of $\0,0 16 will be generated each ye ,ir,
rcgnrdlc ss of commodity/economy tr end s .
LIST Ot ATTACHMENTS
Li1t le1on/Englewood WWrP. Gary and .'<ancy Me ier ,ind laso n /Aeier Cash Lease Agreerr.ent
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ORDINANCE NO .
SE RIBS OF 20 I 3
DY AllTIIOIUTY
COUNCIL DILL NO . 34
INTRODUCED DY COUNCIL
ME~HER ____ _
AHILL FOR
AN ORDINANCE ALTl'H ORIZING A FARM Lb.SE AGREEMENT l'O R A FARM IN TME
LITTLITTON/ENOLEWOOD WAST EWATER TR EA TM ENT PLANT BIOSOLIDS
MANAG EMENT PRO<lRAM
WHER EAS , the Cit ie s of Lillleton and [nglcwood jointly own properties near Byers , Colorado
and Bcnnell, Co lorado which arc used Ii.Jr Ilic L.i1tlctu11/EnHlcwood Wastewater Trcauncnt l'l nnt
(UE WWTI'} llt oso hd s Management l'rogran,; and
WHl,RF:AS . this Program use s dryland farm propert y for long-tcnn applicat io ns of domes ti c
wa ,tew ater bt o,olids ~cncratcd by the (UE WWfP); ard
WHEREAS . tli e Englewood City Co unci l approved the purch113c ond 5 year leaoc back of
famtlaud to Meier m l:lycrs by th e passage of Ordinance No . 55 , Serie s uf 2007, au d
WHEREAS, there is an ongo in~ bios olids npplicntion covered by an cx1sling !Clise on the Me yer
fann which nms throu gh 2013; and
WllEREAS , the Me ier 's lcos c begin s 011 Jul y 6, 2013 forn lcnn of one (I} year, rcncwnblc for
one (I) addillonal year .
NOW ' THEREFOR E, BE IT ORDAINED BY THI: Cl rY CUU NCIL OF THE c rrY OF
ENGLEWOOD, CO LORAD O. AS FO LLOWS :
fui!ai2n_l . Th e City Cou ncil of the City of Englewood hereby authorizes a "Fam, Lease"
Uctwcc11 Gary Meier and Nan cy Meier and the cities of L11tl cto11 nnd En~lcw ood co mmcnc111g on
July b. 20 13 . for a term or one (I) year, and renew able rur une (I) ycut , anachcd heret o ••
Exhibit A.
s,-,tjo11 2 . The Mny or is herehy nuthnrized to sign the Meier Fann Lca.se Agreement for and on
behalf of the C11 y of E11glcwood .
Int roduced, read in full , and pass e<.I 011 firs 1 n:adi11~ 011 tl,e 5th day of August, 2013.
l'ubli shcd hy Title as 11 Bill for an Ordinance in the City's officia l new spaper 011 lhe 9th day of
August , 2011
l
Published ns n Bill for nn Ordinuncc on the City', officiul website begi1ming on th e 7th doy or
Au gust , 2013 forthiny (JO) d•ys .
Art'EST
Lou cri &hin A Elli s, Cit y Clerk
I, Loucrishin A. Elli s, City Clerk or the City or Englew ood, Colorado, hereb y ccniry that the
nb o\'c and foregoing is n 1ruc copy of o Uill for on Ordinance, in lrodu ccd, 1cad in full, and pa,m:cl on
fit st rcadin~ on the 5th day o r Augu st . 20 1 J .
~uc11 shio A Elli -, ---
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.FARM LEASE
THIS LEAS E is dated as of 7 ··-.6 , 2013 , and is m:ide ano entered into by
and between th e Cities of Litt leton .and Englewood, collectively referred to hereinafter as
"Lcssor",.und ·Gary and ·Nancy ,Meler .and .Jasoo Meier . referred to hereinafter as "Lessees".
On this date, Lessor has leased to the Lessees the following described Jlre:nises situated in the
Counties of Adams and Arapahoe, State of Colorwlo, to wi t:
[Sec Exhibit A:uttached .hereto Rnd made a .part hereof.]
together with all huildingnnd ·improvements on the ,premiscs (hereinafter referred to,., the
"Leased 'Property"):in accordance with :the ·following ,terms :
I . Thi~ lea.~e replaces and supersedes in its entirety , Niy prior lease agreement
between the ·parties . · This 'lease sliall 'hc -for ·the term -of one { l}ycar;1cnewable annuaily fo r
ori~ (I) aililitionlil year commencing on Jt1l1118T)''I, 2013 , ·at the rem of:$8 ,00 (Eight doll&r.i}
per acre ,jiei-·year on famililile ·acres ·oirtht •Leased Property (1,252 :acre&) for .a total ,annual
lease payment of $10,016.00 .
2. 'Thc'lcase payment-is to ·be maile .payable to the order .of.
·•rutt1e1on/En@cwood WW+rP
and delivered lo :
· 'Uttleton/Englewooi!WWTP·
e/o Treatmcrtt Division Manager
2900 South Platte River Drive
·Englewooa:co·sono"' . •' _::·:~ •· .... , ·.· ',. .
by December 3 1 (following lhe 'harve!lt) of each year that'lhis lL'llSc, is -in effect.
3. Lessees shall thoroughly plow , cultivate and fmm in accordance with good farming
practices, all l1111ds comprisin1(lhc Leaaeil'l'ropcrty tliat ure not in grass, fallowed by mutual
~greemeni of the parties, or otherwise imfurnuiblc.
4. Lessees shall use the ·Lea.sed Property as a dryland fann and for no -other purpose:
whatsoever, and ""'Peci1llly w_ill not let or pennit the Leased Property to be uqed for any other
busines s or p_uwose whatsoever .
5. Lessees shall be responsiblr ·for Jill'cost,;·and e-penses associated witll use of lhe
Leased Prt1peny as a dryland fum1, .;xccpt that Lessor, at its own c:-0s1 and expense, shall be
responsib le for furni shing, ·transporting, and applying all fertilizer ;in lhe fotm ofbiosolids, to the
Leased Propef!y. ·
6. All fertili zer to be used on the Lt:<SSed Pro pcrt y·shall be transported , furnished , and
appiie~ by Les sor at such times and at agronomic rates as determined by Lessor. Lr:ssoes shall
not apply DIJY fertilizer on the Leased Property ,without the prior written consent of Lessor. •
Lessor may use e portion of the Lca5cd Property for staging areas for biosolids application .
Stalling arc:il'size and loC11tiun will be as dc:tcnnined by Lessor.
•, ~71 ~ •• • •''' ' \: • • •• I '• •
·7 .. ;!bessecs shall not .assign 'tliiiHcasc, 'Sllblct,,or.relinquish :thc 'Lcasc:iM'ropc:rty,.undcr
thc,j,enalty111f,a•mrfciture of.a11'ibeTights.of'the1-css= undcr,or by.virtuc:·oflhis:lcase, at.the
election o'fthe Lessor . '· ' ·
8. !Lessees shall protect.1he ,Leased Property, including builtlings , gates, fence~,
shrubbery, and improvcrnciits 'thimon from dllidamoges ,and shall!keep the same in the same
condition 11$it"CY 11re now in, or ,muy be al any time placed in by the Lessor, subject to normal
wear'and teiir. 'Le.~seenntilhlo no act whereby ·any :insurun~ 011 ,build,ings,l)lay be . .. .
invalidated and shall not remove, or :al low .any other .person to •rc:move;.fi'om the Leased
Property~ of the buildings,,gatea,fenoes, shrubbery, and improvements ofany kind
I •, .: ~-it ~:· , " ' ·'1··· ., ;, ,1 ':· .·•·· ,.• I •' I ,• ., , , , !
','" 9: ~accs·shall .no t.,1111).furrows so w;:to .cause ,gjtcl)~s.,!?·~ash !h~~C\'5."f! ri;C?~Y,
u11Jess.first.l)livmgiii 1writtc;!l ,Cqrulc;!lt· cifithe , ~s.SJ:!r., L.ess,C!;s ,shal)~!~,o'!t ~-~,~~J,1,n, in,,.
goo'd •repa1r,1during .the operation ·of :this 1Leasc,.al1'.ditches .~elong!i)g .O.~ ap PPft!i"!11g10,,!li~,.
Leased l'roperty .
10. Lessees shall ·well and •seLSOnably put ,in ,and ,tend ,tq.J•~.crops,grown on the
Leased Property, shall hove .oil small grain harvested .and threshed ;,y October 1 of each year;
and if not harvested and threshed as stated, ·the Lcs.,or ,m~y'.J)l'Oc,eec\,•o ·do so.after ten ( I 0) •
days notice .to the Lc:ssce, and take enough of the Lcsscc:'s grain to pay expense of such
harve!lting or thffl.'lhing. ·
11. Lessees shall accept the fences •1pon said Leas~ :P.r.qpcrt.Y .BS. they arc now
e.xisting. 1,f'
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12. Lessees shall, at the expiration ofthis Lease, or'!pon .a breac;h .. ~Y.,th• Lessees of
any of the cov.cnants herein contained, without furthcrnotice of any'kind, quit and s\llTClldcr
the po!l!ll:Sllio~iiii"ci.occupar°icy ,ofLcasw.l'ropc:ny in as good condition as careful use and
·natµral wear B,!ld. tear th~qf will -permit. ,.
• / ·~· ••• ,::• •. ~•1 ' •• ,.. I ,.. l ' ,, • . '~ . . . . ...
. , 13 , All .goods .and chattels, or .any. other propeny u.,ed · or kept on ·the 1:casc:d Property,
shall be held for the. rent or damages u'n'cier'ihls ·Lcaiic, whether exempi"mim:e~ccution ·or not,
m~i!)g or intC£1ding hct:i,,l,Y ~. gjve theJ,.dsshr ~ v~ijd"ilna fir.rt lieri 'upon any ·ancf 'iill goods
.and ,~hattcls1 crops ancJ.u~er ,pn,,p::rty ~C:IUl)g\ng to the.Lc:ssc:c:s. ,
• '\"' ,· 'I '\ ' ••.' ,-,.,, I '--,,,.:;••• J. ,.I 'I '' ' •• ,! I j ~•• • '
14 . Lessees shllir ~ultivate'arowid any structures or facililie.s oonstrucli:() by Lc:.i.or Wld
where applicable, .and sha1I not impair or hinder, but shall oocipera~e wiih l.esso. 'in the use of
domestic wastewater biosolids.11pplication on ,(!ic Lcascd .Propeey .
. , , . ..15. The.Lcssor:res~e.s ihe ,righi to ~eel the lease iluring its term for ·iiny of the
following reasons: a) ifthe ·u:ssecs should tik~.al,~ liciion' or fail to'tiki:!iiny ictioWlhat "
threatens the Lessor's interest in the Leased Property, including ·.tht violation of'any . •
environmental.lows, rules,regulotions or ,standJirds ; .b) iftl1e Less~ should fail to abide by the
.1'cssor',s instructions con~ng residual.nitrogen levels .in the soil and ~gronomic rates of
2013 Furm Leue P1~l of1
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application ofbiosolids; c) iflhe .\,cssccs .arc ,fanning in a maMer which limits the Lc559r'.s
ability to apply biosolids to the Leased P.rop~y; d) if the Lessees arc not fannil)g 'in a manner
that constitutes good fanning practice.,;; .c;)·if.thc Lessor detcmiines that it ~II no ,longtT •Utilize
the Leased Propeny for the production of croj,s .
16 . Lessor also JCServes the righ t for itselL its agents and its designees, including 0U1cr
government officials , to enter and to have access, at all reasonable times during the term of' this
lease, to the Leased Property for the purpose of sampling. application , monitoring, testing,
screcniQg. m~piqg, plotting or dOiIJg IIIJY other procedure, task or function deemed necessary b;,
Lessor in conjunction with its'oiosoliils 'production anil appiicauon operation 'and for any oilier
plJ!llOse including. but not limited .to , i~ng._the Lea.sed Property 1111d ·10 make such repairs,
additio!lli, ur improvements as Les_sor ~,y deem n~.
l 7. It is understood and agreed that the Lessor reserves the right to cancel this lease at
its sole d iscretion. Should Lessor cl~ to ex~sc-its rialit of cancellation, it inusi' do so in
writing, on or before October I prior to the onniversary date hereof, in which event this lease
mall be terminated effective on the anniversary date and neither party shall be entitled to further
payments or damaaes as the result of said termination ei ;ept for any pl yments due and owing at
the time of cancellation. · · • .: · ·' •-.' "· · '
18 . All payments from the 'Lesliee shall become due and payable upon forfeiture of said
Lease, or upon abandoning said Leased Property, and if it becomes necessary for the Lessor 10
bring action at law to recover possession, damage or rent, the Lessees agree to pay a reasonable
111\omey's fee therefore, and all costs attending the same .
19 . Lessees shall indemnify, defend and hold harm less ussor and iis suc=rs,
assigns and n:prcsentah~·es from and against.any and all damages , claims, losses, costs,
liabilities, and expenses of any kind whatsoever (including but not limited to reasonable
attorney fees) which may be asserted agairutt or suffc:rcd by Lessor or the Leased Property or
any part thereof, as a result of, on account of or arising from (i) any breach of any covenant,
representation; promise, warranty or agreement made by Lessee, or (ii) iqjuries or damages to
person or property resulting or alleged to result from ony fault or negligem.-e of Lessee or his
agents or employees , or from th,~ possession, use , occupancy , or maintenance of Ilic Leased
Property by Les.sees, their agent,. employees, or affiliates .
. 20 . TI,is Lease shall not be sublet or assigned . Any purported sublease or assignment
shall be void , and shall resull in immediate termination of this lease .
Lessor reserves the right to sell , contract to sell, or grant eesements or rights-of-way
over, through, under, or on, the Leased Property at any time during the term of this lease . subject
to the rights and interests of the Lessees hereunder.
22 . All notices, demand s, or other documen•s required or desired to be given, made
or sent to either Pany under this Agreement shall be made in writing, shall be deemed
effective upon-receipt and shall be personally delivered or mailed postage prepaid, cenifiw
mail, return receipt requested , as follows :
TO LF.SSOR:
l:ittleton/Englcwood WWT-P ' · '·
c/o Treatment Division Miinag_ei
·2900 ·::i~iiti, Plotte'Riverl>rive
'Eiigtc~oaa; co so-no
l I,• I '', .,
'.J'O LESSEES :
iGar-y and-Nnn~y Mei"1'
326'5 ·soR1fs5 ,1 -·,.
B'yers "CO 80 I 03 ·
:-"·;:i,·;,•. ( ·,1
..... ,
·-;p _;_:~: ·11 ,i••-· ... ,; ,.. "i'•ll~!; .J •·, i• \•• ,,;.. -i~ ·-,,, {1 1"1,1 • ,.: ,,,,,.,.', •>•"·
:" ',;;I :: .• 1.,: .. ,i 1:!·I.,\":, . ,. ,, .,, 1'F:'r:-:!1.:(·=··l.,;:;!•,..\ ... I • I· ,1'•1, I • •• (' >'/, :-•, r~~i ,' .,,:
"l'h~-'adil\:ei.idf'f~r n~iic'~ may'l,e f{{ifug~1bi,~tt'et\ noiice ·givon 'lo iiie other 'Party in 11\e
ffl~~-~~videcf~bo~':'· ~··~'":\. :..,;··· ... _.-:--~·_,-_:· __ :.•. · · · ; · · .,._.::· · ·••
This le~ shall'be in effect as of the dat~-first alio'~c i\'liiten.
2013'Farm Lc:ose
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•4• • 1 : , ri•·,;•, · r ... ::1· .. t. · .
: (f,i~narur~/ol~f"' i,_n S!'parale ~ge.1
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Paae 4 of7
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LESSOP.:
CITY ENOLEWOO::>
By : Randy P. Penn, Ma:,or
CITY OF LITl'LETON
By: Dc:boie Brinkman, Muyor
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LESSEES :
. ..Aayd14ri, By: Ociry Mc:ic:r
By.N~l!lz~
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2013 form L,.,, Pns• 6 uf7
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Exhibi t A
LEGAL DESCRIPTION
Parcel I:
The East 112 of Section 33 , Township 3 South, Range 57 Wost of lhe 61h P.M ., County of
Adams , Stale of Colorado .
Parcel II :
The West 1/2 of Section 8 , Township 4 Soulh , Range 57 West of the 6th P.M., EXCEPT the
West 40 feet for county road purposes ns described in Quit Claim Deed recorcled September 8,
1948 , in Book 618 , at Page 121 , County of Arapahoe, Stnte of Colorado.
Parcel Ill :
Section 17 , Township 4 South, Range 57 West of the 6th P.M., EXCEPT the West 40 feel w1d
the South 40 feet thereof as described in Qui1 Claim Deed recorded September 8 , 1948 , in Book
618. nage 128, County of Ampahoe, State ofC~•orado .
• Date:
August 5, 20 13
Initiated By:
City Council
COUNCIL COMMUNICATION
Agenda Item :
11 • ii
I Subject :
Ordinance approving the sale of the
, Englewood Depot.
I
Staff Source :
__ __, ____ M_ic_h_a_e~~l~herty, Deputy Ci ty Manager
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Ci I~1 Council has rti sc u,-.ert th e s;ilP o( lh e F11gl ew nn d f)ppot sever.ii ti111 es <wPr th e lrts t two years . At Il 1e
l11nP 17, 2011 <;1t1dy c;P .. c.i r.n, lrn111nl rl i-.r u-.-..i:-rf th P iinrlincc. nf lhP p;t nPI rh :.t Ii .vi hP Pn r n •wpr,prl In rPViPw
and mak e rP co mmendat ions on the fina li !i ts ' pr 0 1:os als fo r the sale n( the depo l. At th r1t lime , Coun ci l
direc ted staff to prepare a resoluti on in supp o rt of th e proposa l for th e propertr su bmitted by To rn and Patti
Par son. During th e Ju ly I Ci ty Council m ee ting. Coun cil approved a re sc lution ,1u th o ri ci1g st,1(( to nego tia t e
th e sale of the depot to Tom and Patt, Par son. Th e ,n.i.lt er \\.1S nb,o disc us~ed durirw an Exec uti ve Seisio n
on Jul y ~2. 20 13 .
• RECOMMENDED ACTION
Stdff is presentir:g io, Council's L(1ns dcrali o n d l.,il l fo1 dll u1Uil1dtlLI! Jµµruvi11 ~ J Lu11trdc..l fu1 tlit::' :,J I~ uf th~
E11glewuutJ Oeµu t Jnd JdjJce11t pr uperty tu Turn and Patti Par son .
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BACKGROUND, ANALYSIS, A'IID Al.fERNATtVES IDENTIFIED
In November, 20 11 , the City ot Englewood issu ed a Kequest tor Propos,1ls for th e sa l e ot th e Englewood
Depot property. One pr oposal was re eived, but was eve ntually withdra1vn . In November, 20 I 2, the City ot
Englewood is sued a seco nd Requ es t fo r l'ro;>osals for th e sa le o f th e dep o t. Tiiree pr op osa ls were receive d .
Aft er discuss ions wi th Counci l. th e list w,1s na rrowed down to two fin,1 li sts: th e pro posal suhmitt ed by Tom
and Palti Parso n io r a Living Ll'lt erprcss Mu se um ,1 nd tht> En gl ewood Hhtor ic Pr ese rvation Society 's
proposal for .in Englewood Histo r f Mu;eum.
A se lec tion pan el wa $ co nvene d to rttv ,cv,• and ma ke r':!commendations regard ir g the finali sts ' proposa ls.
The pan ~I w as n1ade of up thr ee profess ionals w ith ex perti se in historic prese rvatio n and fin anc ing o f
hi~tm ic i;trnn1.irP ptP\Prv ;ition anrl tvm Fngl ew nnci ritin1ni. appn int prl h\' lity Cnnnril After reviewing th e
prn pO"-''~ ,,ml in1,.,rv iPwi ne the 1e prf:!s 1:mt ativ es fr om th e f1n<lli s1 oruani za lions . Ihe pa nel unanim o usl y
recommend ed th e pr o po sal submitt ed by th e Parsons .
Counci l di sc usse d th e reco mm endations during th e junc 17, :!013 Stud')-' Ses sio n J.nd approv ed a resol uti on
on July I auIh orizing stJff to negotiat e th e sa le o f the property to th e Pars o ns. Staff was instruct ed to
negotiat e the ter ms of lh e contra ct wi•h th e Parsons to includ e th e following co nditions :
• The buyer must sec ur e cl preservation ca scrnc nt witnin 180 dJys fr om th e dutc of sc.1 lc .
• The City of Englewood w,11 ha,e th e ri ght oi first re fu1al in the e-•e nt of a future sale of th e property. •
FINANCIAL IMPACT
,he Ci ty w,11 1cccivc $30,000 fro rn the s,1le of th e properly .
LIST OF ATTACHMENTS
Pr oposed bi ll fo r an o rdinan ce
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ORDr.-lAJ\CENO.
SE!ill:S Ul-"2013
BY AuTHORITY
COUNCrL BILL NO. 35
TNTRODUCED BY COL"NCrL
MEMBER
/I BILL FOR
AN ORDINANCE AUTHORIZTNG THE SALE OF THE ENGLEWOO D DEPOT PROPERTY
TO TOM AND PA TI! PARSON .
\VHF.RF.AS, the Englewood D<'[lOt was buill in the early 1900's and was located along the
railroad 1racks near what is now the intersection of Hampden Avenue and Snntn Fe Drive; and
WHER EAS 1 as ra ilroad frtiWu am.I pa s~cngcr trJffi...: Jcclmcd in the l950's it wa s c losed ; and
WHEREAS , the Englewood Depot wa s movr~ to a vac.1n1 lot O\\'ncd hy the City ; and
WHERliAS , late in 2012 the F.nglewnnd City Council made the decision to seek a buyer and
sent oul a request for proposal to r~storc the building and put it to use; and
\VHEREAS 1 twu p1oposals were u;cdvcJ ; and
WHERE/IS . an Englewood Historic Preserva tion So ciety a prop,,sal w:-. to tum the
Englewood Depot into a mu seum ; and
WHERE/IS the propos al by Parson would undcnake hist oric res to rati on of the Eng lewood
Depot and turn the in si de into a letterpress operati on and museum using their own resources and
seeking historic restoration grants; and
WHEREAS, the Englewood Cit y Council creatc:d a live-member committee to evaluate the
two proposals for restoration attd reuse of the Englewood Depot submitted as a result of the
Cit y's request for proposal ; and
WHEREAS , lht: E\'alumion Committee:: wa.., made uµ ufllucc µruftss iouals, v,dth cxpc11isc
related to h1stonc preservatton and fmancmg of historic structures and two Englewood residents ;
and
WHEREAS , the E\'aluation Committee recommend ed moving forward wirh lhe Parson
propo sal ; and
WHERE/IS , during the June 17, 20 I 3 Study Session, Englewood City Council discussed the
finding s offered by the Evaluation Committee . and
WHEREAS , City Council approved Resolution No . 6/i, Series of 2013 m1thnri1.i11g the City
Manascr to negotiate a sale of the Englewood Depot to Tom and Patti Parson ; and
WHEREAS. City stnff cnn not find fl rec ord of the propcny being dedicnted for pnrk
purpose~; nnd
WHEREAS, the Pork s and Rccr<.iion Master Plan of 2006 nntieipntes the transfer of the
pro perly to other, more econo01ically productive use!i ,
NUIV, 'l'J-IEJU::FUK.E, BE IT URL>AIN l:1> HY I HE CITY l 'OUM.:11 . I>~ THE lTI YI lr'
F.Krn ,F.wn o n. c rn .nRAnn, AS rnu,nw s:
~-The City Council of the City of Englc•wood, Co lorado hereby authoriu:s the City
Mur.n~cr to si1111 a Sales A~'l'cemcm eontainin~ the cnndi tiu ns listed in the City's Re4ucst fur
PropL,sul i11clutli11 ~ a prt:sc.:rvntiu11 ca~11 1c::111 1l1ru u).!h the Culumt.lu Hi s1urica \ fuu11Uati u11 a111.l a
first rigl1t uf rcfu,•I for thb prop c1t y in the event the Buyer se ll s the propct1y in the futu1e. The
right o f first refusa l will 1101 be triggered if the Duye r transfers the property to a limited liability
co mp any or non-profit owned and controlled by Tom and Patti Parson or if title i, 1ru11,fcrrcd to
their son by inheritance .
ScctiC111 2. TI,c Cit y Co un ci l of the C,ty of Englewood, Colorado hereb y authorizes the Mn yor
to sign th e (.lull Claim Deed fo r Uw so le ol th e Englewoo d l)epol prop cn y to Tom 1111d 1'11111
Pa r,c;on
lniroduc, d, read in full , and pa ssed on firs t reading on the 5th day of Au[lllst . 20 l 3.
Publi shed by Ti1k as a Bill for an Or dinance in the City 's official news pa per on the 9" day of
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August , 2013 •
Publtshcd usu Bill for un Ordinance on the Cit y's officiol websi te begimling on the 7"' dny of
August , 2013 fo r thiny (3 0) day s.
Randy P. l'enn, Mayor
ATTEST:
l.oucrishia A. Ellis, Cit y Clerk
I, l..ou cnshia A. Ell is. C11y Cler k of th e Cit)' of Englewood, Cu lorn du, hereb y ccnify th nt the
abov e nnd foregoing is n true copy of a Bill for an Ordinan cl!, 1111roduced, rend in full, and pns!.cd 011
tirst rending on 1hc 5th dny of August, 20 13 .
I nucns lu a A FIii!.
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COIINCII COMMUNICATION
Date : Agenda Item : Subject:
Aur,u sl 5, 20 1 3 11 a iii O rdin ,,~ce Adoplinr, Am endmen lS t a Ti tl e 1 f, ,nncPrning
Di st ill eri us, Breweries an d \,\li1lt:t ries
Initiated By: Staff Source:
Cu111111 u11 1ly D uv cl opmcnl D eoarlm ent Chris Nt::ubcckcr, Senior Plnnn cr·
COlJNCIL GOAL AND PREVIOUS COUNCIL ACTION
There has been no previ ous L oun c1 I ac ti on concerninr, Ih,s man er. Cou nc il discuss ed th e topic aI the July
2~, 20 13 study session .
PREVIOUS PLANNING COMMISSION ACTION
The Planning and Zoning Commission co nducted a public hear in g on iu ly 2, 20 13 l o co nsider the
proposed amen dmen ts l o Title 16: Unified Development Co de establishing 20ning tor c.Jislill enes. breweries
and wineries. Two members of th e public were pres ent, but elec ted nol 10 test ify. Following dis cussio n, th e
Commissio n vo led 9 l o O in favor of forwardin g 10 City Counci, proposed amendments l o Chap ter 5: Use
Regu lations, an d Chap ter I I : Use Classifications, as prese nt ed in th e allached Bill for an Ordinance.
RECOMMENDED ACTION
Th e Community Deve lopm•nl 0Prarrn1r nI recommends adoption of a Bill fo r a11 !)rd 111ance auth orizing
ame ,,cfm ents to Ti tl e '16 ; v 11ifie d D~velopnien l rnrl P r«.ogar rl ing dis tille ri es, h,eweriPc; and wineri es on First
RcJ ding, and we reco mmend se lling Au gust 19, 20 1 3 as th e d.11 e for ., Public HParn ,g lo cons id er
testim o ny on th e proposed am endments.
BACKGROUND, ANALYSIS, AND ALTERII.Al'IVES IDENTIFIED
111 Augu~l 2012 , th e Planning and Zo ni ng Co 11 vni?-,ion hea rd reques ts for a new brewery and sc par~,tely
heard of µllu,., fu, 1.1 11 1;:w Ui still l.:!r~. TI1 t{ l11ewe1 twas evenlually approved as a conditional use and recently
ope ned a~ "Br e w!t 0 11 Broadway'. Di!ttill,1tiu11 ur 11lu.1 hol, however, is cmr ently prohibited {Se c. 16-11 ·1 G 2
c (2}). Th ere was conse nsus frorr, Ih e Planning and Zo11i11~ Cuu11nb!tiu11 tu ,eseu rch the ~e ind us tries and
co nsid er co de ,1m endmenIs 10 faci liIa1 e 11ew b usiness development.
On July 2, 20 I .l 11,e t'lanrung and Zoning Co mmission reviewed the proposed cod e chan ges, hel d a public
hea ring, and recom mended th at City Council approv e an or d111a nce 10 allow dist1llenes and cl ari fy language
on breweries and win eries . The• proposed changes would allow dis lilleries, breweries ,,nd wineries as
2
Permitted Uses In 1-1 and 1-2 di,tri cts. The Cu111111i>>1un ,tlso ,uµpo rted the se busi11eS>e, as C o nditional Uses
In the M-2 , M L-8-1 and MU-8-2 dismus J> lu11H ,» the businesses are lim ited in size ,md designed to
enco urage pedestrian traific with such act ivities d!i ldp roo ms, re tail sal es, tours . etc.
Some o( th e key cle111e11b ul this IJI OjJOsdl i11clude ·
• Distilleri es would no longer be prohibited.
• 1-1 and 1-2 districts: Distilleries, breweries and wi11erie> would be "Pem11tred Us es"
• M -2. MU-R -1 and MU-B-2 districts : Distilleries, breweries dlld wineries would IJe "Cu11di1iu11•i Uses"
wrth a lrmtl ol I 0,000 square feet o( gross noor area.
• With111 M-2, MU -R-1 and MU -B-2, distil leries. breweries and wineries would u11ly IJe allowed i11
conjunctrnn wrlh a tap room or rPta il sales area. which would count toward the 10.000 square lout
limit . These ieat11res would ensure that businesses in these highly visibl e mixe d us e district> ~ener,te
fnnl rrnffrc and street activity. (Within 1-1 and 1-2, tap rooms a11d retdil sJles JleJ, would 1,e •lluwed,
h11I nnt req111rnd.)
• D efiniti ons are prorosPri fnr "ciic.tillery ", "'hr ewery ", "wi nery" an~ "lap room~. The definitions are
desrenect tn ;,lign wrth th e State ol Co lorado definiti ons.
• The def1111t1on of "Mic ro-h rrwe ry " rs rrnrnsrrl inr removal. Mlcro-hreweries will fall under lhe
definiti on o t "brewf!ry".
ANALYSIS
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The distillation ol alcohol i; cur1e11tly µr uhibileu i11 EnKlewood. As ,, resull, new distill eries are prohibited.
The relatively recent but sig11ifican1 growth ol 1he udlt uistrlling ind,istry in Colorado and the Uniled States •
has a pro mising future, and one loc•I residen t pr uµu,e, t , open a small dist illery in Englewood. Others are
also CO fl!ii<lerin~ srn41II Ur~wt!ri~!i . In orde r to focihtate bus in ts~es de velopment, staff pr oposes the se
amendmern, lo the Unili eu Development Code.
Contrary to 111d11 y manurac1u1 111g businesse s. distilleries, breweri es and wineries do not gen erate significant
noise. uuur or lralfic. Distilleries and breweries smell similar to bakeries, and truck deliveries may happen
only d fow times per month. As a result1 smaller craft distillers, bre'-\'Cr$ and vintners ca n fit into mi~cd use
Uusiru:S!i districts with re lat ive ly few impacts, provid ed their size 1s limited. Larse manufacturing operations
in mixed use distri ct s. however, co uld nega tive ly impact the str ee tscapc and the pedestrian experience with
IJrge, blan k walls lacing th e street. This is why a size limit o( 10,000 sq . h. is recommended. Production
li111ib (ttallom o r barreb) were exami ned but we,e determ ined 10 be too cumb ersome lo monitor and no t
nt:!cessari ly reOective o( th e character of th e operation.
Dh,tilleries , breweries and winerie s can also attract visitors into the community. Especially small sca le
pro du ce rs foc using on hi gh quality, these businc!iSC'S often include tours Jnd "tap ,ooms" that general e
p e destrian activity. (Th is is why these industries would be allowed in mixed use districts only if they inclu de
a tap room, re tail store, or other elem ents that generate foo t trJffic and/or sJ le s tax.) Tap rooms and tours
are supported by the Comprehensive Plan, which envisions Broadway as a walkable and attracti ve
destination with uniq ue speciali ze d produ cts . New m,:mufJcturer s without the se fo ol traffic senerators
would need to locate in th e industrial districts .
Licensing oi di s ttlleries, brewe rie s an d wineries is pr ocessed at the state level depending on th e use. A
Brewe rs ,'<01 ,ce from th e Bureau o( Alcohol, Tobacco and Firearms is also required. Any busin e ss th at
wi5hcs lo manufacture and sell "malt, vinous or spirituous liquors" musl obtain a M anuta cturer's Lic ense •
.1nd Who le saler's li cense, respectively, fr om rhe Stale. There are no reslrictio n s on volum e of productio n
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placed on these licenses. Stale licensing goes through a slafi review process. 1 here are no pubhc hearings
or other notices involved.
Currently, the only physica l restricti o ns placed on obtai ning these li censes are th a t the business must be ('I)
at least 500 feet from schools and (2) at least 500 fe e t from d ay lab or businesses.
FINANCIAL IMPACT
Th e re 1s no d irPrt imract to the City as a result o f th,, o rdinance. Th ere i, currently one local investor that is
actively working to open a distillery in the city, and a few others are inv es tigating Englewoncf fm nP.w
bus iness loc ati ons. Indir ec tly , it is ilnt ici pJtcd thilt this ordinanc e will h;ivc ,1 posi tive fin.rncial imp act on the
community by tm co urag Ing craft dis 1i111;m, dnd br~wtr:, tu luLde in the City .
LIST OF ATTACHMENTS
Planning and Z o ning Commission St aff Report -lun e 21 , 2013
Planning and Zo ning Commission Minutes -Jul y 2, 20 13
Planning and Zuninb .:umm i!.!,iu 11 Fi11t..li11g~ uf F.t.Ll • CJ!,t! "u. 2012·05
llill lor an Ordinance
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TO:
THRU:
FROM:
DATE:
SUBJECT:
M E M 0 R A N D
Planning and Zoning Commission
Alan White, Community Development Diredor
Chris Neubecker, Senior Planner
June 21, 2013
Casi, # 2012.05 Public Hearing
Zoning for Distilleries, Breweries and Wineries
Recommendation:
u M
The Community LJevelopment Department requests that the Planning and Zoning
Commission review, t~ke rlllblic testimony, and forward to City Council a recommendation
for adoption as written proposed amendments to the Unified Development Code of the
Englewood Municipal (.ode l1tle lb, Chapter 16, Use Regulations, and Title 16, Chapter 11,
Use Class ifications and Defin,itions of Terms. rPlating to Dist illeries, Breweries and Wineries.
Background:
On June 4, 2013 the Planning and Zoning Commiss ion discussed possible changes to the
Unified Development Code (U DC) concerning distilleries, whid1 are curre11t ly prohibited
(SP.c:. 1 li-11 -1 G 2 c (2)). At that meeting, th e Commission supported moving forward with a
change to the UDC to allow distilleries, breweries and wineries in 1-1 and 1-2 districts. The
Commission also supported thes e businesses as Conditional Uses in 1111, M-2 , MU-8-1 and
MU-R-2 district s, with a maximum size of 10,0 00 square feet.
J'he Co mmission asked staff to bring the p roposed language back for d final review b efor e
starting the ordinance process with City Council. Attached for your 1evie...., is the proposed
code language. Some of the ke y clements of this pr op o sal include:
• Alcohol distillation will no longer be prohihitPci
• 1-1 and 1-2 dbtricl. Distilleries, breweries and win eries would be "Permitted Uses "
• M-2 , MU-B-1 and MU-B-2 districts : Distillerie s, breweries and wineries would be
"Conditional Uses " w,1h a limit of 10,000 square feet of gross floor are~.
• Definitions are proposed for "disti llery", "brewery", "wintry" and "tas ting room". The
definition of "microbrewery" is proposed to change to more cl .,sely follow the State
• of Colorado definition .
I 000 Englewood Parkway Englewood , Colorado 80 I to PHONE 303-7'' '-2342 FAX 303 783-6895
• Prorlucrion volume limits liavt:e been removed from the definitions (except for •
brewery and microbrewery), slnc:P. r.onditlonal uses would !.Je rei:ul~tetl by buildi111:
size, not production volume.
• Tasting rooms would be limited to 30% of gross floor area of manufacturing facility,
or 1,000 square feet, whid,ever b greater.
• Within M-2, MU-B-1 and MU-ll-:1 ail distilleries, hrPweries and wineries shall only be
allowed in conjunction with a tas ting room, retail sales area, tavern or restaurant.
• Definitions have been Mod;fied 10 ~onform to State of Colorado definitions
No additional des ,gn standards are pr<Jpnse d for thPse manufac:turing fac:ilities in the M-2 ,
M U -8 -1 or MU-B-2 districts.
~
I he distillatio•1 of alcohol is n,rrPnlly rrohlhilPrl .. 1 Englewood. As a result . new dist ill eries
arc prohih;!:o d. The relatively recent but significant growth of the cra ft d ,still ,ng ind11 s1ry in
Colorado and the United States has a promising future , and one local resident has proposed
to oµen sud, " business .in Engl ewood. In order 10 allow the new distillery, and facilitate
busines<e s dPvelormP.nl in Englewood, staff pruµo,e, ,un,e, a111 e11Jr11 e n1s 10 the Unified
Development Code co ncern,ng di;tilleries, breweries and wineries .
Contrary to many manufacturing businesses, distilleries, brew eries and wineries do generate
signiflcall! traffic, noise or odor. D istilleri es and breweries smell similar to bakeries, and •
deliveries may happen only a f P.w llmP.s per month. As a rt:!su lt, smaller craft distillers,
brewers and vin tn ers can fit into trad itional mi~ed use bus iness dislricts with relativP.ly f P.w
impacts, provided their size is limited. In industrial zones , the impacts of larger operations
would be no greater than other traditional light or heavy industries .
LJistiller ies, breweries and wineri es ran also a l ract vlsllors in to the community. Especially
small sca le producers focusing on high quality, these businesses often include tours and
"tasting rooms" that generate activi ty in bus iness or industri,11 zones.
Recommendation:
Staff believes that the draft ordinance captures the 111ten1 and consensus of the Co mmis,ion
from the meeling of June 4"'. We believe that thes e changes help support new busines s
develoµr11e11l but will also help protect community character and crea te active pedestrian
envlronmPlllS in th P M-2 , \I\U-8-1 and MUB-2 1fotricls.
A motion lo recomm end approval of the ordinance to City Counci l is needed .
Nt!Jl( SlliDSi
If the Plan ning & Zoning Commission recommends approval , w P intend to move forward
with first reading of an ordinance by City Council . •
Attachments :
Amendments to Title I b pertaining to Breweries, Distilleries and Win eri e,
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Plmrin& o.nd Zoning Co mmi ssio n
rubl ic Hearing
Cuc #2012-05. Dis1itlcr1e s. Hrc"cr ics and Wineries
Study Session
C!.\C 2012 -06 Ligh : Ktti l Corrid or Pinn . Cn.,;r 201 3.05 2014 MY<.:11
July l, 2013
P•ge I of 5
CITY OF ENGLEWOOD PLANNING ANO ZONING COMMISSION
REGUI AR MEETING
July 2, 2013
Minute~ and audio are available at:
http :i/www.cn gl ewood go\' .org/1 ndex .as ps ?page= 152
I. CALL 'fO ORDER
B
The regular mee ting of the City Planning and Zoning Commission wa s ca lled to o rd er at
7:02 p .m . in the City Council Charnb e,s of the Englewood Civi c Ce nl er, Chair Brick
pres iding .
Pre sent :
Absent:
S:aff :
Bleil e, Roth . v;,. ;. \I, -l'<F•:, Kn oll1 , Fish, Brick, Kinton, Townl ey
Freemire (aller ·-.11 e>
None
Alan Whi:e. Comr.1unity Development Director
Chris Neubeck..r, Senior Planner
Dugan Comer, Pru,ernting Attorney
II . APPROVAL OF MINUTES
June 4, 201 3
Mr. Fis h moved:
Mr. Knoth sec onded : TO APPROVE THE JUN E 4, 2013 MINUTES
Chair Bri ck aske d if !here were any m odifications or correction s. Mr . Bri ck requested one
change on page 3, thi ·.d paragraph. The wunJ "us in g" ue dldnged to ·'used".
AYES :
NAYS :
AP.STAIN :
ABS EI-JT :
Bl eile, Roth, W elk er, Knolh , Fish, King, Brick, Kinion
None
Townl ey
None
Motion ca rri ed .
Planning and Zonin& Comm1ssmn
Public Mcanng
Case ll2012.05, 1)1 s1 illcncs , IJrcwc,ic, ind Winl!ric-.
S1utly SL-s s1on
Case 2012-061.ight Hoil Corrk!o, l'lnn, Cn.sc 20 1)-C.S 2014 MY CP
Jul)' 2. 2013
Pap.el or,
Ill. PUBLIC HEARING
0
Case #2012·05, Distilleries, Breweries and Wineries
Mr. Fish moved:
Mr. Bleile seconded: TO OPEN THE PUBLIC HEARING ON CASE #2012-05
AYES:
NAYS:
ABSTAIN:
ABSENT.
Rolh , Kno1h . King, Rrir.k , RIPIIP., Fi sh, l i,wnl,• •, 'II P-i<Pr, Kintnn
:,,Jone
None
None
Motion carri ed.
Mr. Neubecker, Senior Planner. was sworn in . I le provided b,1Ckf\10und informalion on 1h e
ameriJments. He noted several changes Slaff is recommending to the amendments since
1:1e packel wenl out He stated ~taff approves of lhe mod1f1ed amendments and
•ecommcnds they be forwarded to City Council.
Discussion points included :
• Nuisance definition
• Remove r::icrobri,wery i11 ils e111irely . Micro".•rewery would be considen!J a
brewery
• Noise, odor 1101 significant
• Definitions for dislillery, brewery, last ing room and winery
• Remove all from TSA distri ct; takP up latPr whPn TSA is disr.1 1~sP.d
• Remove language reicrring to product ion volume
Mr. Rolh moved:
Mr Rl erle secondPrl : TO no SF THF PllRI IC' HEARING ON C' ASE #201 2-05
AYES:
NAYS :
ABSTAIN ·
ABSENT:
Roth , Knoll,, King, Brick, Bleile, Fish , Townley, Welk e,, Kinion
None
None
None
Motion ct1 rried .
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Plan 11int1 Hn<l Zunittr, Cn mrn i~'l ion
Publ ic Hcari11.11
Case '2012-05. Distillrr irs, Brcwcric.~ and Wincric~
Studv Scss1'1n
C,N:· 2012-06 L•HII! Ka il C1 11 11flo1 Pl1111, C.:a.\C 201 J•U .S 20 14 MYCI'
Ju ly :?, 2013
Paer 1 o f5
D
Mr . Fish moved :
Mr . Bleile seco nd ed : CASE#2012-05, AMEN DMENTS TO TITLE 16: UNIFIED DEVELOPMENT
CODE RELATED TO DISTILLERIES, BREWERIES AND WINEf<IES AS
STATCD BE RECOMM[NDED FOR APPROVAL TO CITY COUNCIL
WITH A FAVORABLE RECOMMENDATION WITl--1 Tl-IE FOi.LOWiNG
CONDITIONS:
1. Section 2, Brewery definition : sI1ik e "a nd th e co mbined
volume of f<,rmentecl malt hevpr;igp and /ot mall liri11or
produclion exceeds 1 ~.ODO barrels per year
2 . In Seclion 2 rem ove the definitior of Microbrewery
3 . Section 3, In the Table of Allowed Us es, remove dll
refere nce to Microbr ewery
4. Section 3, in lhe fable of Allowed Uses, remove Brewery
f, v m th e Food and Beverag e Servi ce section
4. Serlion 4, remnvP 14. P.. in ils enlirely
Mr. f-ish slated he feels !hi s issue fit w ell wilhin !he Comprehensive Pl an, wh ich ~romotcs
busin~ss in the Lily. II will e11ha11Le !he City and is a greal direction for the Cily t u go.
Mr. Welk er sai c he fell it is in substantial agr ee menl with th e way we tre,;I other bus ine~;es
in lh e distri cts .
Mr. Kinion felt lhe amendments were well thought o ut and is somet h ing that is nf<?dPd as
an update to !he Co mprehen sive Plan.
AYES:
NAYS :
ABST,1IN :
ABSENT :
Roth, Knoth, King, Brick, Bl eil e, Fish , To wnley, Welkn, Kinton
None
None
None
Molion ca rri ed .
STUDY SESSION
UPDATE : LIGHT RAIi CORRIDOR PLAN
El
Mr Voboril presen ted a slid e show pul tn gP lhP.r by lhP rnns o,ltanl s, 1randall Arambula PC.
The Commi ss ioner's co mmen ted lhroughoul the slide show .
This agen da item will go to Public Hearing 011 J11lv 16'".
l'lannin~ anrl Znninc Cnmmi sotinn
jlui.!k. lh:tu inK
Cli i'e Hl0 12•05, Ois1 1llcrh:s., Drewcnc:. nnd Wineries
S:udy s~«inn
C11sr: 201 2·06 Lltthl Ru1I Corridor Phtn. Cl&SC 2013~5 2014 MYC~
Jul) 2, 201]
Pug~ 4 nfS
MULTI-YEAR CAPITAL PROIECT
Q
Director White stated nothin!: has c'ia nged from the past few years; there is still a limited
amoun: of mo11ey available for new projects. There will ue aµproxi111ately $1 rnillio11 left ior
new projects.
H P notPrl th P City ha, r<'reived notification of fu11di11g dvailauility fur ''N ext Steµs" fulluwi11g
completion of the LiL!,t Rail Pl an. ~laff is proposing to submit an application for an
additional $200,000 in funding to develop an alignment feasibility and alternatives analysis
for the "Rail Trail" µmlected bikeways Jlld the Floyd exte1,sio11. n,e City must provide 20%
In matching fu,-,ds , or $40,UUU. Staff is re comm en ding this be considered a priority.
The Cu111111issiu11 disuissecl sever di items nut 011 Stdff', li st.
Mr. K11oth moved:
Mr. Ki11g sern11ded: TO ACCEPT STAFF'S RECOMMENDATIONS AS WRITTEN
Mr. Welker offered a Friendly Amendment to consider the Old Hampden Corridor
StreetsLaµe d µriurity dbu. M1. K11uth and M1. King ac cep ted hi; Fr ie ndly ,._mendment.
AYES:
NAYS :
ABSTAIN :
ABSENT:
Roth , Knoth, King, Brick. Bleile, Fis h, Townlev, Welker, Kinton
None
None
None
Motion rnrrlrrl .
IV. PUBLIC FORUM .e
There was n o public present at this tim e.
v. ATTORNEY'S CHOICE
El
There was no attorne\ prPsen t at thi s time .
VI. STAFF'S CHOICE
.0
Di 1e1.to1 Wl,ile sidled the 11ext 111eeli11 g will ue 011 July 16 ''. which w ill b e a public hearing
on the Light Rail Corridor Pl ,111 He asked that the Commissio n hrinc the Ligh t Rail Corridor
Plan booklet that wa5 111 tonight 's packet lo the hearing.
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rlannmg and Zoning Commissio n
ttublic Ucarlng
Case #2012·05 , Distillcr1cs , llrcwcric., LUld Wineries
Study Session
CllS: ~01 :!-06 LiJhl Rnil Corridor Plan , Case 2013 -05 2014 MYCr
Jul) 2. 2013
P11gt Sof~
Dlre:t~r White informed thr, Commission that the Recorc!ing Secretary, Barbara Krecklow,
will ',e reti,ing ne•t week. Nancy Fento n will iill 1n as the Recording Secretary until
Bart.·11 a', rtplacernent is hirec.
VII. COMMISSfON~R'S CHOICE e
,1,,\1 Bleile a keel ir dPvone knew how long Xcel and Denver Water are going to be working
in l he C.H,.
S,:veral 111<:e111 Ge rs co ngratulated Oarba ra on her retirement.
C:hair Brick thanked City Council for their courtesy and enthusiasm in the Comprehensive
Plan discuss ion two weeks ag o. H e stated he thought they showed a real positive attituc!e .
Mr. Fish noted he has many fond memories of Flood Middle School and encouraged the
memb ers to stop by th e school during the demolition proces s.
·rt~ meeting adjournet.l al 9 ;00 p.m .
l'lancy G . Fenton, Recording Secretary
• CITY OF ENGLEWOOD PLANNING AND ZONING COMMISSION
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IN THE MATTER OF CASE #:.!012-US,
FINDINGS OF FACT, CONCLUSIONS
AND RECOMMENDATIONS RELATING
TO THE UNIFIED DEVELOPMENT CODE
DISTILLERIES, BREWERIES AND
WINERIES AMENDMENTS
INITIATED BY:
Community Development Department
1000 Englewood Parlcway
Englewood, CO 80110
FINDINGS OF FACT ANI">
CONCLUSIONS OF THE
Cm' PLANNING ANO
ZONING COMMISSION
Commission Members Present: Bleile, Brick, King, Knoth, Roth, Fish, Welker, Townley,
Kin ton
Commission Members Absent: None
This matter was heard before the City Planning and Zoning Commission on July 2, 2013 in
the City Council Chambers of the Englewood Civic Cen ter .
Testimony was received from staff. The Comrni'.,sion received notice of Public Heari ng, the
Staff Report, and a copy of the proposed amPndments to litle lo Unified Development
Code which were incorporated into and made a part of the record of the Public Hearing.
Alter considering th e sta tements of the witness and reviewing the pertinent documents, th~
members of the City Planning and Zoning Commiss ion made the fo llowing Finding~ ann
Cunclusiu11s .
FINDINGS OF FACT
1. THAT th e Pl1IJ,1c li"ali11g on the Unified Development Code (UDC) Distilleries,
Breweries an d Wineries Amendments were brought b efore the Planning
Commission hy th e nepartment of Community Development, a department of the
City of Fng lcwood .
2. THAT notice of the Public Hearing was on the City of Englewood website from June
19, 2013 through July 2, 2013 .
J . THAT the Staff report was made part of the record .
4, THAT in September 20 12 a request was made tr open a distillery in Englewood.
Page-I orJ
THAT a distillery is not list ed as a permiUed, limited or conditio na l use in any zo11e
di~lrict within the Table of Us es in the U DC.
6 . THAT thP I Ir>, PxprPssly proh lhits "a lrr,br,i ;. rlistillatinn' as a h ea vy 111i111Ufo c turi11p,
activity in those zone districts 1•,hc,re h e~:./ manufacturing is a perrnillen use 11 -1
Light Industrial and 1-2 Heavy Industrial).
7. THAT th e proposed amendments ore ne ces: .. ,,y in order ior the Citv 10 help suµµorl
11ew busini,ss develuprnent and attract vi.It . '· to E11gl~wood.
!I. THAT distilleries, brewe11er, ;uv ! wineries do not Kenerate si r"litica11t tratlic, noise or
odor.
9. THAT within the M-2. MU-13-1 or MU-13-2 d,st. .. :ts , no distillery, brewery 01 winery
shall exceed 1 0,000 ,4uare feet of gross flour area .
I 0 . THAT within thP M-2, Ml i-R-1 nr Ml 1-R-l d,stricts, any di stillery, brewery or wmery
11.
shall be permitted only in co11Iunct ion with a restaurant, tav ern, retail sales or tasti11s
· room located on the same premises as the manufacn1ri11s of the beverage.
THAT distilleries, b reweries ,1nd wineries may include dn 011-µre111ise> IJSli11g rourn
as part of the µru1ciµle use a, long as the floor area utilized for the tasting room Is
less than or equal to thirty pP.rc:Pnt (l0%) of th• tntal flnnr arPa of thP farility or
·1 ,OU0 square feel, whichever Is greater. subiect to state and federal regulations .
12. THAT distill~ries, breweries ,•nd wineries may include the sa le oi iood for
co 11sumption on the premises, sui,j ect to State Liquor Cod~, local health department
requii ements, and IO<.d l ;w11i11g regu1aliu11,.
CONCLL . ONS
1. THAT th e Publi c Hearins 011 the Unified Development C0dc Distilleries. Breweries
an d Wineries Amendments was brought before the Planning Con•missio11 b y the
Department of Commu11ity Devel opn1e11I, d depJrl111e11I of lite City uf Englewouu .
2. THAT notice of the Puhlic: Hearing was nn the City of !:nglewood website from Jun e
19, :,•JU through July 2, 2013 .
3. THAT the amendments will enhance the City and ,s a great direction for the City to
go.
4. ntAT the zoning c:hangr ronforrm tn Roadmap Fngl•wood: 2UU3 Englewood
Comprehensive Plan Objective 1-2: Actively engage ,n att racting new businesses to
th e City.
11agc2of3
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5. THAT the previously discussed revised amendments be forwarded to City Council.
DECISION
THEREFORE, it is the decision of the City Planrnng and Zoning Comn,ission that Case
ff20n -os Unified Development Code Di~tilleries, Breweries, and Wineries Amendments
• i,,. uld 1.Je referred tu tl1t: City Cvu11Lil with ,1 favorable ,ecommendatiun.
h, decision was reached upon a vole on a motion made at the meeting of the City
l'l,111 ning and Zoning Commission on July 2, 2013, by Mr. Fish. seconded by Mr. Bleil e,
,vlitch motion states :
CASE#2012 -05 , AMENDMENTS TO TITLE If,: UNIFIED DEVELOPMENT
CODE RELATW TO DISTILLERIES, e.KEWERIE5 AND WINERIES AS
STATF.D BE RE COMMENDED /-OR Al-'1-'ROVAL 10 CIIY COUNCIL
WIT/-/ A FAV()RABI.E RE COMMENDATION ~:I/TH Tdf FOLLOWING
CONDITIONS :
I. Section ~. i.'lrewery definition: strike "and 1he combined
volume of f<,irmentecl malt h:vernge and/or malt liquor
production exceed s 12,000 barrels per year''
2. In Seclion 2 remove the definition of Microbrewery
~ectinn ~. in thP Tahir o f AllowP.rl I JsP.s , rP.movP. all
reference to Microbrewery
4. Section 3, in the Tab le of Allowed u st•~. remove Brewery
from the Food and Beverage Service secll\1I,
5. Seclion 4, remove 14 . e. in its entirety
AYES:
NAYS:
Bl eile, Rolh , King, Fish, Brick, Knoth, Welker, Townley, Kinton
None
ABSTAIN: None
ABSENT : None
Motion carr ,rd.
These Finding, and Conclusions are effective as of the meeting on July 2, 2013.
BY ORDER OF THE CITY PLANNING & ZONING COMMISSION
John Rrick, Chair
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ORDINANCE NO .
SERIES OF 20\3
BY AlITHORfl'Y
COUNCIL 80.L NO. 37
IN l'l(UJJUCl.:ll IJY COUNCIL
MEMBER
A DILL FOR
AN ORDINANCE AMENDING TITLE lb, CHN'l'ERS 5 ANLJ l l PEKMITl"IN(i
DISTILLERIES, BREWER \ES ANn WINERIES IN THE CITY OF ENGLEWOOD.
',\ HEREAS. in W12 the Englewood Planning and Zoning Commission heurd requests for n new
brewery and seporntcly hem! of rlnns for a new distillery. which was not allowed under the current
Unified Development Code: and
WHEREAS, the Stnt c li ccnsc.s nncl regulates these industries but the Englewood Planning and
Zoning Commi,ioion, the Englewood Liquor Authorit)' and th e City C:onncil herehy find that the
Sutic has nut prc:-emptcd the City of Englewood':, Home Rule oC,\\>'Crs rcllting to the zoning o f
U1cse industries; and
WHEREAS, there was c011SC11SUS from the Englewood Plor, ~,g and Zoning L:omnussion to
research the se-industrie s And cumidcr Code amendment s to facilitate new business development:
ond
Wl!EREAS , the Englewood Planning am! Zuniug Cununission reconuncndcd that City Council
approve an ordinance to nllow distillencs and clarify language on breweries and wineries w1J ulluw
distilleries, breweries and wineries as Pemlitted Uses m 1-1 and 1-2 districts and as Condtttoml
Uses in the M-2, MU-B-1 and Ml 1-R -2 Districts as long as the businesses ore limited in size und
designed to encourage pedest ri an lna(fic with such act ivities as tap rooms, ret11il snle,.;, lours, etc .
NOW , THl:iKt.FORE, BE IT ORDAL"ffiD BY THE CITY COUNCll. OF Tl LE CITY OF
ENGLEWOOD. COLORADO, AS FOLLOWS :
Sccljoq j. The City Council of the City of Englewood, C\ll<1rodo hereby authorizes nmcndmg
l'Hlc I b, t.:hapler 5, Secuon I, Subsec tion C, entitled Table of Alluw, J Vsc.,· of the llnglcwood
Municipal Code 2000 , to read ns follows :
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COMMERCIAL USES
!\dull Use All types as defi ned in I' p 16-5-2.C.I
Chapter 16-1 I
-
Agncu ltural Use Greenhouse/ nurse ry, raising I ·p p 16 -5-l.C.2 ! of pi ."nts , flowe rs, or nursery I
SIOCk i
Animal Sales ~d Service Anima l shelter pp
KenneL'day care L pp
Pct Siore (live animal sale) p p p I' I' p
Srnall animal veterinary L L p C I' p
h'>s p1tal o r c lin ic
'
Assembly Assemb ly hall or auditorium, p p i' C p p
hall rental for meetings ~r
social occ:1sinn$. I
M em bcrship organi,at ion p p p C pp
(excludmg adult use)
DcpcndeJJ r Ca ., Depenc.lt:-nl cai c: i.:emcr (less cc C (. er p p p p p P C l o-5-2.C .7
than 24~-i ur ca re, any age)
Enlerta inme11t/ Amuscmeut . Amwcmcnt es tabl ishment C C C C cc
In door
Hookah lounge r r p p p
Physical f:lness cenlcr/spa ? p p p pp
I Theater and p p p pp
I
pcrfonnancc.'co11ccrt vcnut:, I
not in.:ludmJ! atlu lL
entt::rtaiw m.ut
Enterta inme nt/ Amusen _t r..• Gene ral outdoor recrea tion C cc
Outdoor
F111anci;1J l n~ti 1u1i on Check cashing faci lity p p I' p
11
• • •
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Fic.mcfal institution, with I L p Pj
dri ve-through sc:rv ice
i
Frnancial institution. without p lD p :j> pp
drive-through service I !
Food and B everage Setvicc Bre"·.fub p p p p pp
I
Caterer p p pp
His,eh,e"' ef3i p pp
Re r;taur.mt. bar. ta\·em with p p r p p p
o r without outdoor operations
Restaurant, with drive-L p p
through scr:ice
s11,a b:ogm (i~iil"'1 mw C i;; C '!:
1!J!u;,wec,: R"1ill'1'.l! Ill I
5
~""J:)' I
Tal:c out and delivery only p p p
\1edicalJScien1ific Service Clinic r p p p p p p pp
Hospital !' p p p pp
I
Laborato11· (dental, medical p p p p p p p p pp
vr optical)
Medical Marijuana ~tcd1cal marijuana center p p p pp 16-5-2.C. I:
16-~-4 .C.l.f
:.ledical marijuana oplional A A A p p I 6-5-2.C. 13
premises cu ltivation I 6-5-".C. l.f
operation
Medical marijuana infused A A A Pr 16-5-2 .C. I 3
products manufocturer 16-5-4.C.l.f
• • •
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Office Office. type I (general) p p P r r r !' p p
Office, type 2 (limited) p p p p p p p p p p 16-5-2 C.8
Retail Sales and Semcc Crcmatonum C
(Personal Service)
Dry cleaner, drop-off site p p p p p p
only
lm;tructi on 1I service p p p pp
Massage therapy p r r r r I' p p
Mortuary p p
I
'
Persona l care I' p p p p p
Service : photography studio p p p p p p
and pbo10 lab, upholslery,
printer , locksmith , tailor
7
Tattoo and body-piercing I p p
establ ishm<·nt
Temporary employwent cc 16-5-2 .C.l I
bu~incss
Retail Soles and Service Equipment renta l L pp
{Repair and Rental)
Repair shop (not including p p p I' p p
lUtO)
Retail Sales and Service (Sales) .A.ntique store p p p p p p
Ar1 gallery p p p p p p
Auction house p pp
Buy-back. second-hand. p p p p
thrift, consignment stores,
largo
• • •
• • •
Buy-back , second-hand, p p p pp
thrift . con.;ignmcnt stores,
small
Convenience store !' p r r r
Grocery/specialty food store p p p p pp
Interne t sales locatit:m p p r P
Liqu or s1ore p p p p p p
Pawnbroker p p 16-5 -2.C .10
Rela il sales. general I p p p P/C p p ForTSA,
merchandise P if S:10,000 sq . 0 .,
C if> 20,000 sq . fi.
of l!fOSS lcasablc
noor area
School Trade or ou.;iness school p p p C p p 16-5-2 .C. l 2 I
9
-
Studio Rad 10/1elcvision broadcasting p p p
<tudio, recording/film srudio
Vebicle and Equipment Automob ile pawnbroker p pp 16-5-2 .C. IO
Aut omoti ve sales, rental L r r 16-5-2.C.3
Automotive ,;erv,ce and r r 16-5-2 .C.4
repair. incl uding body or
fender wcrk
I
Au1 omn1ive servi ce and L pp 16-5-2 .C.4
repai r, not including body or
fender work
Au1omotivc service station L p p 16-5-2.C.5
(gasoline facility)
C.r wash, auto detailing L LL 16-5-2 .C .6
l o-5-2 C.4
Commerciol storage of p p 16-5-Z .C.3
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• • •
opcub le vehicles
Fu el dispcnslc.g L p p
Parking facility, stru cn...r~ C C C C L L C pp 16-5-2.C.3
\Ope ra ble vehicles), principal 16-5-2 .C 14
use
!
Parlting area, surfa.;e
I
C C c c L L C p p 16-5-2.C.9
(operable ,·ehic les), princ ipal 16-5-2 .C.3
USC
I Rctr(':'lional veluclcs and L p p
boats , sa les or ren tal
Vi silo r Accommodation Bed and br.,alcfast p p p
Hotel p p I' p l'
Hotel. exiended stay p p p
I -
11
Wholesale Sales and distribuuon pp
MAKUFACTIJRIN<i/11\l)USTRIAL USES
Industrial Servi ce Industrial service, light C p p 16-5-2.D.3
(TSA only}
Industria l servic e, htavy p
Manufacturing, Including B= s;; s;; C u l li;Ps;;I~
Pmces!-i ng, fa hri ca rion, or
Assembly
~ C i:; C ff lti::Ps;;1 4
~ s;; i:;_ !: l'l' ~
'---'-
Manufacturing, light C p p 16-5 -2 .0 4
(TSAonlyJ
"'.1fauufaau riog , heavy
I
p
-
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• • •
\Varchouse/ Storage ~uel storage (principal use) L
Mini•storngc facility I' p
!I.loving and storage p p
'---
Outdoor storage p p 16-{i-7 .G
S1orage yard for vehicles, pp 16-5-2.D.6
I cquip:nent, matenal, and/or
supplies
W arebousing and/or storzge p p
I
\Vaslc/Salvc.gc Automobile wrecking/ I
CP 16-5-2 .D.1
salvage yard
Commercial incincntor C
Hazardous waste handling cc 16-5-2.D.2
I
13
ltccycling operation, all p p 16-5-2 0 .5
?JOCessing occurs within
cm:l11st:J structure
Recycling operation, so me, or cc 16-5-2 0.5
all processing occurs outsrdc
an enclosed structure
Sanitary service C
Waste transfer Slii.t:o o (not CIC in cluding bav;rdou..:;. wa..c;1e)
[EDITOR ·s NOTE· 16-5-i. I r\CCt-,:"c.;sot< Y lJSES c o ntains no changes aod is cbcr-:focc 001 included here)
[EDITOR 'S NO TE : 16-~-l .I TEMPORAR'i USES contains no ch.1n~es and is th erefore not included here)
[EDITOR 'S 1'OTE: 16-5-1 . I USES NOT MENTIONED contains oo changes and is therefore oot included here)
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~-The City Council of the City of Englewood, Colorado herehy authorizes amending
Titl< 16, Chapter 5, Section 2, Sub s,ction C, by the addition of a new Paragraph 14 entitled
"Breweries , Di61illeries and Wineries." of the Englewood Municipal Codr 2000, to read as
follows :
[EDITOR, NOTE : I 6-S-2(C'( I} through (13) contains no changes and IS therefore not included
here]
16->2: Use-Specific Standard•.
C. Commercial Us,•3·.
J.i. liwKrri£r>' Dini{lc:r:icr. Jl'inerics a,rdJ:.uum·,. ·y Re,·1a11rams
g. Within the M-2 MP -B-1 Md MU-B-, districts these USSi shall be wrmitted
oolv in coniwiction wilh A restru1mm tevem rstnil s?IS§ or solm momlocated,,on
lh.c;mmc ncsmiae ns the manufucturios of the bexerase
h. WithinthcJ1-2, MU -B· l nnd MkB·' districts. tbe§e u~c& shall r~
lQ,QUQ,souurc feet of m:oM floor urcn
Au 2n·nrcmi1ss ales room m.nv be n Pert of the orinciPle use a., Ions os the On2r
area utilized for the Hies room i§ less then or cauel to thirtx nerceo\ UQ.%) of the
L21Pl Qom erSA of the facilitv or one thousondsguerc feel fl 000) whichever is
srcatsr subiect toStats and federal rcmlotiom
Y. :Otcsc usamax include tbs sale of food for consumption on the Prcmi!lAAe
subicc 1 to State Llauor Cods CS9Uiwocnts.
£i Il.LQ,;..uSAAnshalJ be designed and oocratsdinAuciu manner so as not to create
w~amis imuacls 1m swrou,islins uses ,
Sec1jon 3 .. 11,c City Council of the City of Eni;lewood, Colorado hereby authorizes
amending Title 16 Chapter 11, Section I. Subsection F(9) oflhc En~lew<>od Mwlicipa l Code
2000. to read as fol:ows:
[EDIT ORS NOTE : 16-11-l(A) through (F)(S) cuntaius uu clwngcs a.u( is therefore not included
here]
ll>-11-1 : USE CLASSrFICATIONS.
F. Commercial Uses.
9. Food and Beverage Service.
01arac1eri.,tir.., This cattgory includes establishments. for example, restaurants,
c.,fcs , coffee shnps, hars , tnvems. and any food/beverage sales establishments,
which sell food fo -on-or off-premise cortSwnption . Accessory uses may include
15
deck s and patios for outdoor seating, dri,1e-through facili tie s, custu11u.:1 wul
employee parking areas, and valet parking facilili::.s .
b. Sp ecific Use T,vpe>. This category includes the fo :l owing use lypes:
( 1) Caterer. A service consisting of preparation and delivery nf fnod and
beverages for olf-site co nsumption , without provision for on-site pickup or
cons,1mpt1on
~ Uiare~FB"'efl. A r..eilil) ler tl,o ~•0 J.••!lu11 ,.,d l"'•~•~iu~ ofl,001 r.,,..,,Atod
~ses far Elieu:i~ulieA, n1a·11 er Aaleeale an er effthr preffli~eii
Tho 11111111• dfl,uu1 p1aduoha11 er •••ii r.,ilil) el,all n•l 011eeod I l ,ijOQ
"""'"'" .r~ ••• , •• yee,,
(;I. 6) Restaurant, Bar, Tavern (with or without outdoor operations). A retail
establi shment where the princip:-1 bu siness 1s the sa le of tOod and beve rages
m a rcady-10-c unsumc slate. Thi s use type in clude s lunch co unters and
refreshment stand s selling prepared fnod and dri nks fnr immedia te
co nsumpti on . Opcralions may include outdoor scaling area, or outdoor food
service, subject to all applicable use and development ,tw1dw<ls sel forth iu
,his Tille .
(4 l) Restaurant, with Dnve-Through Service An ealing/drinkin& estoblishment in
which the principal business is the sole of foods or beverages to the customer
in a rea dy-lo-<:onsume state and in which lite dcsill!l or melhu<l uf upe1alion
of all orany portie>o of the business allow, food or beverages lo be served
dircclly to the customer in a molor vehicle without the need for the customer
to exit the motor vehicle.
(,'. 4) Ta ke O11l and Deli very Onl y. An ea ti ng/drinking cstablishmc'Til , ~•ncr•ll y
without pntmn seatin g, that provides food and/or beverages 10 bt" dchvered
or to be picked typicall y for co ns ump tiun off the pi-cmiscs of such
cstabli;hment .
('-~~ ~. /' rt1rlAHrAAt 1hel iReluded lhe bn niRg af8eer as &Jt aet1t!!iYl:IF)
"5e . Toe ,alum• of beer produelien ef,uok liiailil) &hall Rel •••ood ~""
lllew;aed fol¼F {2,•190) hBR~I• ~•• l ..... ~retail cs)jlb (ishm;Jll,.Will
mr• ~es vot mors 1han seYEPW-fourJh qusand Pd oom wllon s (2 400
baqsJ•> of m•h lill~LP.I f~ientcd malt,bc;vcggcs gn i1sfa.c:iwal. lUlO!!!iw.
nch SAl!iPdi!UCi\L
16
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[EDITORS NOT£. 16-11-1 (F)(l O throu r,h IQ) contains no change s and is therefore not inciudcd
here]
~. The City Co uncil o f the City of F.nglewood, Colorado hc~ehy authorizes amending
Title 16 , Chapter 11 , Section I , Subsection G(2)(b) and (c) of the Englewood Municip•I Code
2000, to read as follows:
G. Manu/uc:1t1rlngl /11du.\·trial i.JscJ.
2. Mw1ufai.:l uring , luc luding Processing, Fabrication, or Assembly.
a . Cliaract eristic.:.\·. lnduslrial cstablislunents involved in the 1nan ufocturing1 processing,
fabrication, packab'lllg, u 1 u::.scmbly of goods. Natural, man-made, raw, secondary, or
panially complcttd nultcri uls may he: used in the manufacturing process. Produc ts
may be finished or sc-mi-Hnishc<l an<l arc ~•ncrall y made for the wholesale mnrkct ,
for trntsfer to other plant s, ur Lo unlta fo1 fiI ms or cons ume rs . Such uses mny ulso
mdmlc industries furnishing labor in Ll1c 1.;i1SC o f the refinishing o f manufactured
an ,cles. C ustom industry is included (e .g., establisl"nents ptimarily engaged in the
on-site product ion o r goods by hun <l manuf•c turing invo lv in g the u,c o r hand tools
and small-scale equipment). Goods arc gencrn ll y 11ut <l is µla ycJ 01 sold on site. but if
so, they arc a subordinate pan ol'wtal sula. Relat iv el y few cu stomers come to the
manufacturing site . Accessory activities may mclutle limited retail sales, o ffices ,
cafeterias, parking, employee recreational fiu,;ilities, warchou.\es, storage yards .
repair facili ties, truck fleet s, and caretaker's quarters.
b. ~pecific Use Types. This category includes the following use typ.s:
(1) Brc1•,1gry · N1v cs tablishmem _licensed bx tbs arncrin tc State nnd Fedtr.al
1uthodties where mall liaunrs or fowsmsd malt beverages arc manufactured.
except brew Pubs as defined Or ns this definition maY be modifi ed in C,R S
~
QJ Distiik a,. Apv esta blisluutnt liccns rslbx,,tlu;,,1 2nronn alf..Statond J:t:d cral
®tlmriti cs wl1c1c su.uil uouui®ors,are manufactured Or PS Jhik dPOni1j~
wav be modified in CR S l2 ➔7 .. JU 3
ill Saks Room · An est11 blishment....or.oort ion of a man ufocmdnr c§tablis htru:nt ,
lb?tnllows cusJ9WCrs to laSlcJMnmlss of wine beer or mirituou s li.q~
w.nnufactured or nroduccd bx P siAslc distillFD' brewso: or wrnery;mJ
~ensed as i\-s:1l c§ mom ou uuant to.a State Manufactwer 's ki.e;9i~
12-47 ➔02 } ore Stote Limirnl,,Winecy Lic;nse{CJl S 12 :tl2:403l A sales
rooO' mav rnclude th£ sale of such Products io addition In rFlalsd itC!ll§,
IWltkl:liw:..<:'i$.nts, sp;ci•I eyents en1eoainmegt and/or [pod Qr asthjs
ddinit12n mav be modified m CR$ I 24 7alOJ es soo
17
C1J Batttsc 'r RettaUl'illUi Auuyil;;unblishmem ►licsmGcd by the t1PPro2oatc S1nu:
~JJU:IW~mtic§ thuuslls food for con.wmruion no ths Rrcruis&A and
lb•L mpnufac1yrcs not more 1bag two hundced,,fi.tb'..ihll!!UWI.WO,oom gaHons
of winr on its orffllis m; rt1ch xsm.
{~) 1EwL·rr Nix cs tablishmcntliccns cd bx the APPromiqts StDlund Fcdernl
nuthorities , where vinous liquors a~uuuiltctureJ cxcsm1 lhnl tbs term docs
nC!lJru;l11rle,aYm1~1'11Uan1 liceust;d pyrsuan110 U::11.-420 c Rs Qr
~finjtjon may he modified jn c R s I ':1 7 -1 Pl
(~ !i) Manufi1c1uring, light: Manufactu nng uses 1hat do nol involve the genera· w n
0111 s1dr the propcn y of noise , odor. vibration. dust, or ha7.8rd . Examples
include, bu1 are no 1 li miled 10 : wm:mbly ufprc-fohri""tr .! l'•n• manufa~1u,,
of electric, electron ic , or optical instrument s or devices ; manufacture n11d
asse mbl y or nrtific io l limb s. delltures, hearing aids, and surgical mstnimenb,
manllfacturc, process ing , :md pnc~:mg nf food product s, cos metic s. ,md
manufacturini; of components, jewelry, clothin)l, trinwuug <lcxora ti uns , am!
any si milar iit:111 .
(-21.) M,mufacturing, f/euvy: Manufa cturing use~ thitt may mvnlve th e gcnE":r&tiou
outside lhe propeny of noi se, odor, vibration. dust 01 ha:zard . Examples
include, but are not Hmitctl lu: relining ur initi al pro1.;csi;ing of raw matcr;·\Js ,
ro ll mg, dr;awing, or extruding of metals; and log decking, st~. c1gc, and
ponding.
c. Excaptions The manufuc1uring, processing , fa bricatio n , or asscmhly of' 1he following
items is prohibilcd:
(I J Abrasives , basic manufacture;
(2) Aleellelie-<li~;
(,-l ) Animal by -pruuuc1', basic 11 u111u fac1 u1c and process in~:
(4-l) Asplult, manufacture and processing;
(¼ ~) Auio111obilc slu·cdding, crushing , baiing, compnclmg and similar
opcrntions ;
1.6-~ B io logical waste , processing;
(~) Bunc black, basic 111w1ufuct wc;
(3-l) Carbon black or lamp black, basic manufac,ure ;
1 6
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Chc.rcool, b:is ic mnnufacturc~
(+II 2) Chemicals . heavy or induslrial, basic manufac1ure or processing;
(~ .LID Cinder anci cinder blocks. h.isic ~,anufacture or processing ;
(+:! JJ) Coal or coke, numufacture or procc ·;sing;
(~ .Ul Concrete and concrete products , manufacture or fabricntion;
(-1-4 ll) Detcrgc,11s, soaps and by-products, usmg ammal fat, basic
manufacture ~
~ f.eRM1mhtEI ffl ·i1fi ,oul •egHID~lu p,e1hte1e. fRMIUk!Olltfe:
(-M; ill Fenihzers . manufacture or processing ;
(-1+ ill Fungicides , manufacture ;
(-14 .l.f/) Uasses, otber than nitrogen and oxygen, manuracture;
(.Will Glass manufacture ;
(~ lw) Gluc and :i izc , manufacture,
(~ .1.2) Grain ll'jlling ;
(22 W Grnphi1e . manufacture ;
(~ 2J) Gyp su m nnd olhcr fonn s of 11la ster hnse , manufacture;
(:!4 l2) Insecti cide s, manufacture ;
(~ ,U) Insulati ons. flammable types , manufacture or fabrica tion ;
(;!6 ~) Matches, manufacture ;
(ii+~) Meat slaughtcnng ;
(;i8 ~ Metal shredding and similar operations;
19
(~ 61) Metals. extraction or smelting ;
(~ ZB) Metals, iu~ot.!, pigs, sheet.!, m· bAr?, manufoctu. a;
(:H '2) Oils and fots, animal and vegetable, :nanufacture;
(~ l2) Pnint:;, pigments, enamels, japans, lacquers, putty, varnishes, whiting ,
and wood filh:rs, manufacture or fabrication ;
(;!,'Ill) Paper ?Ulp and ccU. ,sc, bcsic mnnufncture;
(:.4-ll) Pornffm , mnnufacturc,
(3-5 ll) Petroleum and petroleum products , manufa cture or proces sing :
(~ .:lJ.) Portland anrl si milar c.cments, manufa cture ;
(:.+ ;u) Rubber. manufacture , or reclaiming;
(~ ~) Sawmill or plan.ing mills ;
(;9 ll) Scrums , toxins, viruses, manufnctwc ;
( 4Q W Sugars and starches, manufacture;
(4l-J.2) Tannery;
(~ ~ T urpen tine, manufacn1rn;
(4-+ ill Wax and wax products, manufacture ; ,md
(4416) Wood pre,;crving by crc-osotin~ or other pressure imprcr,ation of
wood by preservatives .
~-111e City Council or the City ol l:ingu,wond , t:olorado hereby authorizes amending
Title 16, Chapter 11, Soct1on 2, Sul , ·tion 8(2), "Definition of Words , Terms , and Phrases", of
the Englewood Municipal C:ode 20w, by inserting in alphabetical order to rcud"" follows
"16-11 -2: Definition of Words, Tums, nnd l'brnses.
0 . Definition of Words, Tcnms, and Phrases
20
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Beer An alcoholic bcvcrasc made l?x U;swin¥ arulI~~!1Jmm cereals usuallY~
boclcv aud Qavorsd witn haos aodJhe likr for a slighll:.:Jv.•u;r truuc B;;r shall not contain
mcatcr tban6% olc2hol bx votwnt: otht:rwisc it shall b,;. classified H o 1·12irituous liouor" Or
as this dcfinjt ionm•x he modjfjr<J io c RS. l.l -47-1~:i.
Brewery · Anv estahli5bmsm hewed hv the @PJC9Pciate s,a,~ and Federal auth2dties when;
mah lieuon or fwnnmted mall bevaases arc maoufasluc4id..~ml bmw nubs rs defined. Or J'S
this dcfinitionmav be modified inc RS 12:47-103
Di,IJill,;ry · t-iwtablishmcnl liscmcd bx the aogroeriatt: State and Federal authorities.,,whm
snirituous liauors arc manufoc1uir4 Or auhis defirut1on.max.be modified in CR s 1247-103
,♦fie. Bhre,,e,: A faeilily fer t:he rnodYelien end f)ttelea~ing of Beer feRneHled on the pF~IBises
fer dis~ribtttieR,; atail, er helesale-ee-eF-off:-the-pFemi~m, of \rear JIFedwalion ef
Bij8k tiieililj .~_.n RBI ...... d 12 ,ogg b8ffels of b8er ~•r )'HF. See del'i!ulieA ef ..
Paed flRil .Qe, eRtge SeP•iH
Sales Raam : An establishment or Portion of a mwiufacturins estabijshm;Q\ tha,Lall,ows
customers to taste srunnlcs of wine beer or spirituous liauors maoufacrursd or 2roduced b¼ a
¥insle distillco: braco· or wiucrv and hcensed as a sales room PUTSYAAI to a State
Manufacturer's) isms; CCR S 12 ➔7-402} or n Slats I imi1st Winery I,icense CCR S 12-41:
403) A sales mom max include the sale of such nruducts io Mdditiov to rela1ed items markttin&
events soecial events cntmaioroent and/or food Qr as llij~,.®finition mov be modified in
CRS 12;47~10:lct sea
Vinwsc ·r Revauceat A rstail wablishmem lisrnssd bx ths oooroodatc; State aod Federal
authorities that sells 6'>.P4 for consumot100 on the nremisss am.Uhat 111;;nufac1w·ss nm mms tban
U'to.hundred fifiy thousand 1250 000} oallops 0( wjnc op it s premjses each..¥.laU.
Winery · Anv establishment licensed ~we.anmoPriate Statu.nd federal a4thont~
vinous liouors are 1J¥lruWlct1irctLcxccnt that 1hs tePD does not include a Yinloec ·s Rcstaumnt
4c;nsed Pursuant to 12 ➔7:420 CR S Or as this definition ma v be modified in CR S 12~-
JJlJ.
Secti on 5. Snfetv Clnuses . TI,e City Council hereby finds , detennines, and declares that this
Ordiuancc is promulgated wider the general police power of the Cit)' or Englewood, lhat it is
promulgated for the health, safety, and welfare uf the public, aud th2.t this Ordinance is necessary
tor the preservat10n of health and safety and for the protection of public convenience and
welfare . The Cit)' Council funhcr determines thnl the Ordinance bears a rational relation to the
proper legislative object soueht to be obtained
21
~ Sevcrabj!jty . If any clause, sentence, parngrapl~ or part of this Ordinoocc or the •
application thereof to nny person or circumstooces shall for ony rca so a be adjudged by o court of
competent jurisdiction invalid, suchjudgmen1 shall not affect, inl1,air or in\'alidate the rt:mainder
of this Ordinance or ii application to other persons or circumstances
~ Jncon!>15tcnt < >rdtnnn.ill.i_ All other C )refinance.~ or portion~ I hereof inconsistent nr
conflict mg with this Ordinance or any pnninn hereof arc hereb y repealed to the extent of such
1nr.onsii;.tency or conflict.
~ fil&;l_jj.(JJ'ltOJJI ot.mudililalill!ll, n,e repeal u, ,uoditkation of any µr ovisiuu of
the Co<lc o f tl,c City of EnRlcwoo d by this Ordinance shall not release, extinguish, alter, mod ify,
or chauge in whole c.r in part any penalty, forfeiture, or liabilily, either civil or crimmal. which
shall have been incurred under such provisinn , and each pro,ision shall be treated and held os
still remaining in force for the purposes of sustoining ooy and oil proper octions, suits,
proceedings, rutd prosecutions for the enforcement of the penalty, forfeiture, or liobihty, as well
os for the purpose of ss<taining any judgment, decree, or order which can nr may be rendered ,
entcr(.-d,1 or made in such actions, suits, proceeding!\, or prosecuti on.1:;.
S"C I\QU ~. ~ The Pennhy Pro visi on of Section 1-4· l EMC shall apply to coch and
every violation of thi s Ordinance .
Introduced, read ia full, ar.d passed on first reading on the Sth da y of August, 2013 .
Publisl,ed by Title as a Bill for an Ordinan ce in the City's offic ial newspaper on the 9th day of •
August , 2013 .
Published as a ll11l for an Ordinance on the Coty '< official wchsite hcgmning on the 7th day of
August , 2013 fnrthirty (30) days .
Rand y I'. Penn, Mnror
ATTEST:
Loucrishio A. Ellis, City Clerk
I, Loucnshrn A Ellis, City C:lerk of the City of Eng lewood. Colorado, hereby cenify that the
above and forc~oing is a true copy of a Bill for an Ordinance, introduced. read i11 full, and passctf on
first reading on the 5th day of August. 2013.
L~u cri shia A. Elli s
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• COUNCIL COMMUNICATIONS
Dat e
AuguSI 5, 2013 I
Agenda It em
11 C i I
Subject
Norlh wesl Greenbelt Playground
Initiated By
De par1ment of Parks and Rec rea lion I
Staff Source
Dave Lee . Manager o( O pen Space
COUNCIL GOAL AND PREVIOUS COUNCIi. ACTION
Counci l Goal· A Cit)' that providc.•s dive rse cultur al, rec:re ,11 ion ,1I ;m rl 1:)ntrrt;1inm en t np()ort11niti P.s. Co un ci l
h.,s support ed JII previo us grant app lications from Arapahoe Colmty Ope n Sp,1c e.
Ci ty Co uncil p1 ~v1 ously Jpproved Reso lu1i on No. -1!, ~eries o( 20 12 su ppo rling th e Arapahoe C o un1y Open
Spac e granl applicalion for Pla ygroun d Renova tion at Northwes t Gree n~elt .
RECOMMENDED ACTION
Staff rec ummen ds that Ci ty Co,mcil award, by motion, a con lrac t to th e low est bidder, Richto ell
Constructi o n, Inc. fo r th e co nslruclion o( Northwes l G ree nbelt Pl aygrolJnd Pr oje ct.
• BACKGROUND, ANALYSIS , ANO ALTERNATIVES IDENTIFIED
The Ci ty of l:nglewood will repIace t en to tw enty yea r old ou tda t ed/nun-ADA co mpliJnt playground
equipment al Norlhwes: Gree nbelt wi th modern , safe anc ADA compli ant pl av grmmd modules. A new
rub heri7.ed fall 1one ,;,11r ii'lrP ;mrl AO,\ ~r n u;,;,ihlP wa lk w.,y will hP includ ed in ti,P prnj Prt. Pl .1y ground
eq uipment will b e age approp ri ate fo r 2 10 5 y.ear old and 5 l o I 2 year old .1 s e ran ges. The new playgro und
facri ty v,ill bt'11t:diI the umJer st:"rved nor l11we:,t Eng lewood commun ity. Curr ent 1y there is onl y one park ,m d
a gr eenbelt se rving th e ne'ghborhood. Th e nei ghborh ood is la rge ly surrounded b1• Li ght and Ge neral U se
Industrial (1-1 & 1-2 ) businesses .
Pla yground bi d specifi c a li ons requi red a ce rta in r,umb er and th eme -Iype of pl.ty eve nts or equi v.1l ent in
nu mbe r and similar th eme. Th e Ri ch dell Cons tru cIi on base bid did not have th e sam e nu mber oi pl ay
events th at are ADA accessi bl e as the origin,111 1• sp ecified pla1•gro und equipment. Therefore. th e Li llie Tykes
playground eq uiprn en l w as ,el ec te d at an additiona l 1>ri ce al $1 4,558 to ensure 1ha1 every play eve nt is
ADA ar.ces sibl e. A produ ct comparison sheet has bee n provided as a re i er ence fu r ADA compati bility.
FINANCIAL IMPACT
Total project costs are estirn,,t ed at $227,99 5. Sour ces of (und 1ng will he provided by th e grant award of
$1 56,600 from Arapah oe County Open Space and $113 ,700 budgeted fr o m sharP h ack funds in th e City's
2013 Open Space Fund .
• No f ederal f unds are b ei ng used ior th e rena ,•at Io n of th e playground al Norlhwes t Greenbelt.
LIST OF A TTACIIMENTS
Bid Tabulati o n Sheet
Pl,1ygrnt1nc1 Prnrtur l tnmpitrir.n n-.
Pl ayg round Ap parat us
Pl avwu und Sd1cm,1t lc
C o ntra I
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City of Englewood 8/d Tebul•lion ShHI
Bid ODtnlng : ThutldlW, June ZO , 1013 J:00 PM MOT
ITiM1 ITl -1MOI Nor1t,w11t Or11nblH Pl1varout1d Con1trucuon ,,otect
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ee!rtnt Low iidd•t
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COffl:Mrtl&l '1at I lllffl, lfl ltlld of ltwl low
l'OUndtul!MnlfUIM, "'""'"1 INII
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PRODUCT COMPARISONS BETWEEN LITTLE TIKES ANO PLAYWORLD IYSfFMS
NOR fHW~S r GRHNB ELT PLAYGROUND RENOVl\l'ION
1. Acceulhility
little Tikes GELErlSt-i structure Is completely A.DA. acc,ssible inc luding the slld~~-rhe spiral
staircase In the center loads to an 88" high single platform which 1117'7" across . There are 8
play •vonu available fur participants on this platform and •II are ADA accessible . In addlllon .
there are 6 on-ground play events includmg lnter~ctivc panels and an ovNhead lt1dder .
Pl;eywu1hJ ~V!tl~llt !l llrt \ u11 ly 3 c u111µUII L!lll!II llldl ,J lluw for ADA dCCt'Uil>IUtv , 3 additloual p1'1y
events ue based off of the 96" platform with no ADA acc ess. Thom i., no ev ident w1.y for
participants to access tht upper platform without going to the outside of the structure and
advancinR up one of the climbcn, wh ich is .:in ildvanccd move. The sp ira l sl ido is not accesslblc
al all .
2. Ruuf/Shad•
L11t1e Tlkes has a 12 ' 3" roof span protecting all AUA play event s. ttecause of this e11panse of t he
strur.ture, It allow,; more room for children to play l'lBPlhe r 1nthP. ~hadP
Playworld Systems roof line is 9' l ", 0ffcr1ns li?ss stiadc to al l p.11icip.1nt!;.
3. Capacity
The Little Tikes equipment can accommodate 13;1 children at one t irne, with all ADA acrtsslble
pl•y ··•lltl on the GELEFISH .
The Playwortd Systems equipment .:an acc ommodat e 102 children at one t ime, 1ncludm1 anl'V 3
or 4 ALIA acc es sible r>lay event!. 11va1l~b le.
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northwest greenbelt playground renovation
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• CONTRACT
CITY OF ENGLEWOOD. COLORADO
THIS CO\JTRACT and agreement. made and entered in:o this _s!__~ day of A....,.,.,t-, 208 by and
be~Neen lhe City of Englewood. a municipal corporalion of the Stale of Colorado hereIT,afler referred to as the
"City·. and ;<:'.11:1-\ OG-u (',.,..i.<;i"f.'.uL.'llc,l , I ~, L . . whose address is
JBll t',v£-t:Ow %,,;Q . Crn,nif"?? ,.-;,. w fa.ii-J .. ("Contrac•or"), commencing on the ~S '~ day ol ~ 1:S,. 201.J and continuing to? at least ten (10) days thereatter the City adve11ised Iha: sealed
proposals would be racei ved for furnishing all labor , tools, supplies. equipment, materials and everything
necessary and required for the following :
PROJECT : NL,) G,e,;,..,,Y'e,i\ ?'t<-'f.:. ro u..& B,e,w: .. -.;.:..~e-,,
.j
WHEREAS, proposals purs c ant to said advertisement ha ve been rece ived by the Mayor and City Council and
have be an cert ifi ed by :he Director of Parks and Recreation to the Mayo r and City Council wilh a
re commendation that a contract for work be awarded lo the above named Contractor who was the lowest
~al iabli} a.~~ ras;,cn~i bl~ bidCc, th c:cto rc . il r.d
·WH EREAS, pursuant to sa,d racommen dat1on , lhe Contract has been awareled lo the above named Contractor
by the ~layer ~nd City Coun ci l and sa id Contra clor is no'N willing and able 10 perform all of sa id work in
accordance with sa (1 adven'serrent and his pro posa l
NOW THEREFORE, in consideration of the co,11pensat ,011 lo be paid and the work to tie perfo rmed under ihis
·contract.the pal'l ies mutually ag·ee as follows . •
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A. Conlrac; Documents: 11 is ag reed by the parties hereto that the followin, I.st of instruments,
drawings and dccuments wh ic h are attached or incorporated by referAnca con ,tituta and shall bo
referred to either as the Contract Documents or the Contract and au of said instruments , drawings,
and documents ta ken together as a whole constit ute the Contract be;ween the pal'lies hereto and
they are as lull y a pal'l of this agreement as if they we re set out verbatim and in full:
Invitation to Bid
Cor,tract (this instrument)
lr.surance
Pertormance Payment Maintenance Bond
Technical Specifications
Drawings st-eels / -Ui
B. ~ of Work : The Contractor ag rees to and shall furnish all labor, tools, supplies. equipment ,
ma te ia •.s and everything nece;;sary for and requ ired to do . pertorm and complete all the work
descn',ed, drawn, set forth . shows. and included in sai d Contract Documents .
C . Terms or Performance : The Contractor agrees to undertake the per1ormance oi i~e work under th is
Contract within ten (1~ from being notified lo commence work by lhe Director of
P.;;.,·\:.s , ll..e.i:.. and agrees to f<Jlty complete sa id work bv ·2.t '?,r ·2,~., 3 . p .us s~ch ext ansion
or extens ions or 1ime a, may be granted by the Director of Parks and Recreahon , ,n accordance with
the pro•1ision s or the Contract Documents and Specifications
1 1),)0 r::-.;l e · .. ·,o d ?~::1 ;,13 •1, ~:-.:;l~·,.•:ioC., Colo:-&do i3H.l0 ?:". (lYl ) l f 2•2-1il2 ;:'3;,c. (iO)I Hl·S)S!.
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D . lr.cemnif.caticr Tr,e cit y canr.ot and oy th •s A;reerr.en,Ccr1ra,t coej net agree 10 indemnify,
hold har,Td ess . ex onerate 01 assume the defense of the Coniract01 or any othe r person or cnt,ty, for •
any pur~ose. The C.:i mractor shall l!ef~nd, Inde mn ify and sa,e harmless the Cil'l, its offlcers, agents
an<J empluyees h:im any and all c:aims, demands , suits, actions or proceedings cf any kind or na tur~
incl~d ·ng Wof<!r'S Compensation claims, in any way resulting ham 01 arising cut of this
A;reemenuc.:in1racI pr.,,i nec , however. that the Contractor need nGt incemnify or save harmless the
C ity . its o'f,cers . ag ents and emplo'lees !,om damages resulting fro ei the sole negligen~e of the C,t'/s
officP.rs. agentc. r1nr1 ~mptnyees .
E Term 1r.a t1on or Award to~ Convenience · Tt1e City rr ay ten\J nale the award at an'/ time by giv,r~
\• .. ri!tan noucr II'.: the C::.ntractor of such t1:r ;Tun·.11 on anC s;eof'/1r.g tne :H~cllv~ dat~ of such te r:n1nat1 on
at least lh1r.y (30) days before the ettect1va dale of suc h 1erm Ina IIon . In t~al event all f1n1shed or
unf,nis~ad sar.·ice reports, material (s) pr ep ir ed or furnished by the Con1rac1or attar the award shall . al
lhe option o i the Ci ty . become its property II lhe awa rd ,s lerm,nated by lhe City as provided here,n, the
ConlrJclor wil l be paid that amount whict be3rs lhe same ratio 10 the total compensation as the
se~ices acIually performed or material furni5 hcd bea r to the tolal ser11ce s/mnt crmls the succcs~fu l fi rm
ag r!ed to p~riorm under t~is award less pa'fments ot c::>mi:ensation pr~viouril J mace . II :he aword 1s
:e rrninated due 10 lhe fault cf lhe Co ~1ra:1or the cla use re latin~ l o 1erm1r.a1ion of :he award for caJse
~~= j 3::f• I
r :::n 11 11 1d'.l l.:11 uf A'N Gf1J iur Ca4.se If , ti iouyn any caLse tnt Cc nua cti:ir sna il fail to iu .fo l ,n a tt mt:1 ·1 and
prcp~r I;"1ar ~nc r ,ts obl iga t,o n!> o, ii t11e Cornr ac :or s,,all violaie cry of lhe co·,e n~r,t s. ai;reemt!nf5 or
s:1 ;:L!l~t1cns c f :t:e 3'N3r':. the C,!~, sli::!11 1t:t •i: !II~ rn;I •! 1.<-' 1e1m 1na t~ th-: :!'n3rd b'J i;1•1i1".J wrine ~ no 11ce to
the Contractor of such term ination anc spe c1i~i11g the effective ~ale of 1ermina11on . In tha l eve nt. al l
fu rnis he1 or unrirnshec ser,ices 3t lhe option of the C,ty. bec~-ne ,Is ~~peI\y, an~ th e Conlr ,clor ~ha ll
he enut ed 10 rer.e 1ve jus 1. equ i1at,1e compensa 1ion tor any salisiac1ory WOJk doct.:ments . preoa r~d
r..::i m;,IA I ~~ or r.1a 1a r ats as h!f'n1~hP.r! •
Nor,11Ihs lan~,ng the above . It .e Con•racIor ~h~II not be reliP.'led of lhe li~h.:i1y 10 the Cily for
damages susta,ned by the C11y by vinue of breach o r 1ne award by Ihe Contractor and the
City ma ·, 1:111hhclC any payl"i".4:nts to tre Co n1 nc1or for the ~u r;,ose oi se t off nul sucn I me
as U\e exac t ;1mount of danag es due the Ci ty tt:,m tt-e Co 1tr1c1cr 1s dl?te rrrnned .
G Ter-ns o f Pa •,,ient: ·rhe C 1lv agrees 10 pa y tho Contr actor for the 09rfo rmanc~ of all th e war\<
requ,rad under th is conlracl. ano the Contraclor agrees 10 accept as his fu ll and onl y compensation
the refor~. iuch sum or $urr~ of mone y c1s m.:1y be proper r. acc ord.:ince wu~ the price or prices se l
forth in the Contractor's prooosa l aaached anC mncc a part r,ereor . the total estimatec cos1
tne reof be 1ngj'..v ... ,... \•:=zwc~••,:...S.. \:i--:!.-.. \·t ::;;>~c::. .. " Lt,k'::::::-.1:...~-'''"",:;,;,. ~ .. ,A ,:;,,; ··~~-ii( . .', •C:-,'l ,,il,:.,·» l s ~
H ~ ,ria :ion of Fu~~s . Al present . S 1.1.1 '31 ;> h as oee , app ropriated fo r the
pro1e:1. NoN1i1hS1anding anythirvJ conta ined in this o,greement lo Iha contrary, the panies
1111~ers1300 3nc acknowleC,;e lhat ea i::h pany is sut.1ei:1 10 P..n1c 1~ X. § 20 of the Co lor 30 o
Co n s1.tu 11or. (·TA:'!OR") The pa ,1ies :;i Ml In1enc 10 •tio 1a1e :he :cr~,s anJ re~uireme~ts of TABOR
by tha C'(~cut Io n of tnIs Ag ,·aement. II Is unde rs tood anc ag r~e<1 tha t ;h,s Ac;reem~n t Coes not ::e3te
a r:'\d~H 1s:a 1 '/:;a ~ ~1 :~c : er 1nC 1r~:: ee:t or :):,h~at1")n •.•rt"'1r 1-:e m~3 n1r.c; -:f TAS OR a :1d,
nu t·,-,i tr,;tc1t,d,n~ ar.-r,h,ng In 1l"',1s M..:;r~emer.ti Cvr11rac.i tv ihe u ,ni•ar I al: :.a yrr.21 : ijCh<; :i t1c.11 i of tl":1:
C1~J' ar 3 gx;)(-ass ly de;:ie nc~nt and co r,c1 t1 oneo:! 1.:pcn ,~,~ ,:~r1l1 :i •.::n~ a•131l;1"J1 ll '.'J 01 f'.!nf'!c bey~nc th~
l3 rm ol tna C1ly 's cu rrant i1scal per iod ending upon the nexi SLCCe~d 1ng December 3 1
• Financia l
obhgati ;j r1s u! ihe Ci t', pa •13ble afte r the curre nt fls.:al y~ar ara co ntinseni upon h.:r,~s for Ina : pur;Jos.
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bei ng a;iprJpriated , b<:dge\ed, and othe~.iise made a•1ailable in acco rdance with t~,e rules .
regulations. and resolut.ons of the City and applicable law Upon the failure to appropriate such
funds , lhis Agreement shall be deemed terminated . The Cily shell immed ialely nolify the Contractor
or its a~si~nee of such occurrence in lhe e·,ent of such terrn1nation .
I. .Ass ignmen1 : Cor.trac:or sha ll not . at any tirr.e . assign any in terest in this Agreement or the other
Contract Oocumen:s to any person er en tity without the prior wriltP.n conse~t of the City specifically
1ncl1Jdin;i . bLt without limilat,on . moneys that may become cue and moneys that are due may not be
assig ned ;,ithOut sac,, conseri (e,cept to the extent that tre erect of tnis re str iction may be limi:e d
r:y law) A.ny anempted as sigr,ment which is not in compliance with the terms hereof shall be nu ll
and vo,~ Ur less spec1\1ca11y stated to tne contrary In any wr,tten con sen: to an Assignment. no
Ass :gnment wi ll re lease or disch arge t~.e Ass igno r frorr an y duty or responsi bility under the Contract
Docume nts
Con tract 811,~ing It is agr eed lhal th,s Conuact shall be binc,ng on anC in ur~ to the benefit of the
;-:1:·.~; .. F..~:-,, ::-.r:. !·,:::·; ~:-;.~·;::,::; :::-:-:;:;:J ··::; i!lli;:;::~s a :-:'. 5::-::::::;e,r,:;
K Con trn ctcrs Guara ntee. Th e Con tr actor shall gu3ran 1ee that work an:l associa ted 1nc :dentals shall
:2 ma1n in scod orCe r and repair for a ?tmod of one ( 1) year lrom all caujeS ;rnsing fro m de lec t1ve
,.\,,:,r'-·rr,ar ;t",!p ;rd l·C!i ~na l':-. 3r1,'j t,) m.;.:..; ;1: r,:,p;ir; ;r;i;i:-,c, fr ,7,rn 58.i,1 ;:~1_1 :;::,<; ,"lm ir Q s;,;.-;h :,o;,r;t:,r,:
W\thou: h.:rther compansaticn . The determination cf the necess ity for the repa,r or replacement of sa1C
pr::,1c ct. 01·.c a33:,ci at-::c: u1c1c!-6 r,tals vr an., ~crtion 1her~c.i. shall re!:>t entirety wnh the Director of Pa;:.:.s
and Recraa :1cn whcsa de cis io n upon me matter snau be !1na1 and obl1ga;o rf upon tne Contractor .
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VERIFICATION OF COMPLIANCE WITH C.R.S. 8•17 .5-101 ET.SEQ. REGARDING HIRING OF ILLEGAL •
ALIENS
(a) Employees, Contractors and Subcor,tracton: Con,rnctor shall not knowingly employ or contract with
an ill~gal alien 10 perform wo« uncer t~1s Con:racl. Contraclor shall not contract wi th a subcowaclcr lhal lails
lo cenify to the Cont:actor tha t lhe subcontraclo r will nol know ing ly employ or contract with an illegal alien to
perform work under tn.s Contract. {CRS 8-17 .5-102(2)(a)(li & (11).J
(b) Verification : Cont r3CIGr will pJrtici;>.Jte in eithe r the E ·Ver.f'J ;,,cgnr.-, or tr.\'.: Dc;;..1rtm on t pr ograr.,, a:.
defined in C.R.S . 3.1 7_;.10 1 (3 3) and 8-17 .5-101 (3 .7) respectively. in or -:er to :onlirm the employment
el c;rb ilit',' of all emplo yee s who are ne•,v ly h1re:j for emp ioyment to perform work unc!cr thi s public contract.
Contrac :or 1s pr~h1bi1ed from us:ng the E-Verify program or Iha Cepanmert program procedures to undertaka
pr,: .. ~mplo •1men t scraening of job api:l\cants wh ile this contract 1s baaing performed .
(c} Duty to Terminate a Subcontract: If Cortra cto r obtai ns aclual kiowlecc;e tha t a ;ubcomractor
pe rt ::,r 1T'.1na wo r'<. urder th is <:on1ra ,:1 know ,nt_;;l 'J 9mplo'J'i c.r co ntra r.ts wit h an 1ltec;a1 ;i hen, the Co ntract:,r shall :
( l ) noaly In~ suhc:o n1 rn c1or anc l tne Ci t:, w11 hm 1n,e-e d.1 '/o; lhr'II 11'",f! Con1r 3r.:or ha s a::.:ual
";1V·A \t:Jg e 1h21 ina SL.r.con 11 ac10 r ,s employ1n~ or contr ac t.n; witn rm 11te ga1 ahe n. an a
i 2) 1err:.1r,a te n·.e sut-ccritr a.:t with Ihe subcon trsct,)< 1L v,,1 \1"':in lhre e t':!v s of re,:ei•1ir.c r.otlce
ri:'1uir ed ;:,t;rsuant t.c lhis parag ravh the su bc onlractm does not stop employing Or contracting ~vith the
ii!e £a l :lie n. excep t tl'",at I:--,e Cora;a ..:tc,r sr,ca not 1ermir,atc tr1 -: i::on trac : with th e S\.bco~!i :,dor if duri ng
$uC h three cJ a•,s lf1i:: subconl rdclu r ~ru •11U~~ i11fom1cH1·J11 to esii:!iJlis :, that l11e su~ccnuactor h:1s not
know ing ly emplO '/EC or con1ra c1ed with th e iilegal alien .
(d) Duty to Comply with State Investigation: Co ntrac tor shall comply with any reasonable reque~\ ol lhe
Colorado Oepanment er Labor ar.d Smployment made 1r, the cocrse or an in·,estiga ticn by 1r,al the Oepar.ment
i; u~c er:akin,;; ;;ur;caot ,o C R.S. 8-17 .5-1 02 (5).
(e) Damages for Broach of Contract: The City ma y terminat e 1hi~ co ntract fo r a brea ch or contra ct, in
w ho le o, in pan, dee t:, Contractor's breach of any sacticn of th is parag ,aph or pro,isions require d pur suant to
C .R .S . 8-17 .5-102 . Contrar.tor shall be liable lor actual and conseqcential damages to \he City in ~ddition ;o
any other :e,;;al or eqcitable remedy tne City may be entitled 10 for a breach or tr,1s Co-iiract under tn ,s
Paragraph .
IN WITNESS WHEREOF , the parties hereto have executed this Contract l11e day and year first written
above .
C IT Y o;: ENGLE'/1OOO
By·---------------Out:= _______ _
ATTEST : __________ _
:.:,:.; =--::·•=w-,r ?3:-:-: ... ·a ·..-. :.:-.-;:.~·,1:~-:. ,·:~~~=a~.:, 1Vi .:.i ::-. n :J, ~=i2-2 -i.2 ::n (j )j l 1 ~j -~;5 :
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City Clerk
Date: _______ _
.---. On 11·11~ ~ day or J ,,.-1 . 20jJ. before rr re µeisur a:ly aµµea reu S i'•:~li:--
\c.,_<.L k l.i.:.l \ . known \o me to be 11,e 8Cr\l C\.C ,-\ :f ol
£:.,./! h..::L., i, i ( . v \ :v:-,-\-11.te :h,_(0-. the cor porati on lhat exec u:ed the within and
fo rr.aoing ias1rumenl . and acknowledged l~,e sa id ins•rument lo be the free and vol unlal"/ act anti deed of said
corporat,on lor the uses and purpcses therein mentioned, and on oath staled that he was authorized to
exec ute said insl rument. ·
•
IN WIT'IESS WHEP.SOF, I have hereunto set rr.y hand and affixed my officiil seal the day ar.d yea r firs :
above written. · -
( A'\,, )." ,-{f)
•
My commiss ion ex;ii re s: '7/.~--/ I :.-;-, ...... /.' )',/J(,'\ • , y~·,
NOT)(RY / ' ~./
:.,)O.J ::::-.qlc·,,::oc ?.a:i<;Hll/, c.:::sl~·a1ood, Colo:-a:io 3 •J ll0 ?h (1031 ni-2"':.2 r.ix (Hl l 73)-69:il.
e::-.:le·.,,ood-:.:,·, o=-::
PEIIFORMANCE PAYMENT AND MAINlENANCE BONO
KNOW ALL MEN BY .~ESE PRESENTS Thal we l\,ch,kll Conmucti"'1 . lnc. _hereinatter called Ille Principal,
and C,m1 r-m ~1t\ B,mJ i1:1: !lml lmuum:.: C1,111 panr hereinafter cal ed the Surety, are jolnlly and saveraHy
held and firmly bound unto THE CITY OF ENGLEWOOD. County of ARAPAHOE, Slate of COLORADO,
hereinafter called the Owner, In the sum of r ,,_,,o HunJrrJ T1,1•cmr St\·Cn Thoi..1nd " ($ 12"",9'1 ).tXJ . ),
lawful monoy of tho United Stetos of America, to bo paid to tho Owner for th• payment whereof tho Principal
and Surety hold themoalves, their nelni, exeeutoni, adm inistrator-a, succ:ossora, and ass igns , jo lr.lly and
severaUy, firmly bound by lhesa presents .
WHEREAS . the Principal has, by means of a wrmen agreement dated ________ ontorod into a
Contract with the Owner tor the conslnJcUon of ;-..:o«h wc11 Grc cnhdc Pt a1'l.'Tour:rl Rc;,o\·atio n which
Contract is by reference made a part hereof lhe same 33 though fully set forth herein ;
NOW, THEREFORE, the eondition$ of this obligation aro as followo:
FIRST , The Principal shall : (1) faithfully perform said Conl!act on Principal'• part and satisfy all cla ims and
demands incurred for the same ; (2) fully indemnify and save harmless the Owner from all costs end damages
which sai:I Owne r may incur ir, maslno gncd any defa ult.
SECOND , To u,e extent permissible by law, the Pr incipal shall prolocl, ,Mund, iride11111ily a:id :;ave harmles s
the Owner, lhe Architect-Engineer, and their officers , agents, servants ard employees, from end against suits,
acUons, claims, 10-.ses, liability or damago of any eharactor, and from · and against oasis and oxpensao,
including In part attomay fees, Incidental to the defense of auch suits, actions, claims, losses, damaget or
liability on account of injury, disease, sickness , Including dealh, to any ?'"°"· or damage to property,
Including in part the loss of use, resulUng tMrefrom, based upon or allegedly based upon any act, omission or
occurtence of the Principal, or his employees, servants, agents, subcOntractors or suppliers, or anyone elsa
under the Pr!nclpal's direction and contro1 (regardless of whether or not cause, In part by a party Indemnified •
hereunder), and arising out of, occurring in eonnection wtth, resulling from, or caused by the performance or
failure of performance of any wort\ or services called for by the Con~ect, or from condltiona cr98ted by the
performance or non-performance of said worl< or seNlcas .
TH IRD . The Plinclpal shall pay all persons, firms and corporallons, al just claims due them for the payrrenl ol
all laborers and mechanics for labor performed, for an n .. ,te~als and equipment used or ranlad in the
performance of Princlpa l's Contract.
Contractor's Guarantee. Toe Contractor ~all guarantee that worl< an~ associated incldenlals shall remain In
good order and repair for e period of one (1) year from all causes arising from defective wor1<lnanshlp and
materials, and lo make all repairs arising from said causes during such period without further compensation,
and shall keep tha &ama In aaid work and repair without further compensation for a penod of one (1) year from
and after completion and acceptance therao! by the City, The determlnallon of the necessity for the repair or
replacement of said project. and associated lncidanlals or any por11on thereof. shall rest enUrely "'1th the
Director of~. whose decision upon the matter shall be nnal end obligatory upon the Contractor.
Every Surety on this bond shall be deemed and held , any Contract to Iha Contrary notwithstanding , to consent
witnout notice :
1. To any ex1enslon of time lo the Contractor in wlilch to pertorrn the Conlract.
2. To any change in the Plans , Drawings, Specificalions . Contract or other Contract Documents. when
such change does nol involve an Increase or more than t~anty percent (20'fo) of the total eontracl
price, and shall then be released only as to such ~xcess lnc,sase.
100 0 &n9lewr.,od Park-..'ay, tngle.wcod, Colorado 50110 Ph l lOll 762•24.l.il: Pu (303) 7SJ·6Hl •
lfN'I,/. angl~dqov. orq
6
• F'11rther, every Surely on 11'.is bond shall pay to this Owner all costs and attorney fees necessary to enforce Iha
provisions on tho bond provisions contalr.ed herein .
Untes, prohibited by law, an acllon on Iha payment and performance provisions of this bond may be brought
by Iha Owner or any person entiUed to Iha benefits of this bond at any lime within llve years from date of final
settlement of the Contract, and under the maintenance provisions of thlG bond an action may ba brought within
five (5) years from Iha time the cause of action arises .
Principal and Sure~/ are jolnUy and severally liable under the provisions hereof and acUon aga inst either or
both may proceed without prior action against the other, and both maf be Joined In one ai;Uon.
SIGNED ANO SEALED Tr\18 __ day of _______ -P-..,
(!N ws~NCE 0"1 ?.::/
\ ,( \ ',/J .\ . '.i. .x
. I I ' ' :~~tr ::O"P.',1riitlon)
Secr~-
(CORPORATE SEAL)
• COUNTERSIGNED:
•
By: Nm .-\ppli c:1.l>lc
Resident Agent (Print Name Below)
{Accompany this bond with Attomey-ln-facl's authority from the Surety to execute the bond , certified to Include
the data of Iha bond . l
Approved for the City of Englewood : By. ----=-,-,--------
City Manager
10 00 Englewood Pa:kV&y , En!llewoocl, Colorado 80110 Ph (l•-•I 762·2'12 Pu ()0)) 78)-051
w,.,. e.ngleWOOC:.gov .o:-q
7
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{'
CITY 0 F ENGLEWOOD
PURCHASING DIVISION
INVITATION TO 810
RfQU!:ST NO. l'T!•13-00CI
DATE : May 28, 2013
Northwest Greenbelt Playground Construction Project
The City of Englewood will receive sealed bids for supplying "Northwest Greonb1lt Playground Construction
Projoct" os per spccifical iono no later \hon Thursdoy, Juno 20, 2013 prevailing limo, 2 :00 P.M . MDT . Bid s will
be rece ived at tne Front Desk oi the UE Wastewater Treatment Plant located at 2900 S Platte River Dr ..
Englewood , CO 80110 . The Bid Opening will occur at u·,e above noted locat ion .
Bidd ing firms are asked to mark enve lope "NWGB Playground Conwuctlon" le lower left hand comer wi th tho
Bid #ITB-13-006 shown on the front of tho envelope In wh ich the bid Is submitted . The C,ty of Englewood
assumes no respons ibility for unmarked envelopes be ing considered for award If City offices are closed due
to inclement weather, an amendment will be Issued with a new date . lime and address of the bid opening ,
Al limo , cate, ard place above. bids will be publicly opened and read out loud . I.ate bids will not be accepted
under any circumstance, and any bid so received shall be returned to the bidding finm unope,,3d , fn addition ,
telegraph ic and/or bids sent by electronic devices are not acceptable and •:,i '.I be rejected upon receipt. Bidding
finns will be •xpected to allow adequate lime for delivery ol their bid either by air freight. poslal service, o, olher
means . B• .ing fi rms are invited lo, but not required lo atlend the bid opening .
The City of Englewood has contracted with BidNet that utilizes a central bid notif,calion system created for the City
of Eng lewood . This system allows vendors to register online and receive notification of new bids, amendmenls
and awards . If you do not have internet access . please call the BidNet support group at (800) 677 -1997 extens ion
#214 . Vendors wilh Internet access should review the reglslrallon opllons at the following website :
htt0:J/w1rn.R.ock vMc\.!n~ain8idS•1sto m .cor.'I
Any queslo, os or clarifications concerning lhis bid shall be subm itted in writing by e-mail lo
astuU:G>enclewoo do cv .o ro at the City ol Englewood , Procu,ement Division, 1000 Englewood Parkway ,
EngfeWOOd , CO 60 1 10 . The bid title and number s~.oufd be referenced on all correspondence . All questions
must be received no later than 2:00 P.M. MDT Thursday, June 13, 2013 . All responses 10
questi6ns/clarfficalions will be fisted on the Rocky Mounlain E-Purchaslng Site as listed abo,,e In the form of an
adderdum no later than Monday, June 17. 2013 . The City will not te bound nor responsible for any explanations
or interpretations other than those given in writing as set forth In this Invitation lor bio . No oral interprelalions shall
be blnd ino on the City .
All moto ri al sutmitt ed ,n connection with this bid becom es the propcr1y of lhe City of Englewood . My and ell bids
rece ivec by the Ci~/ shall become publk: record and shall be open to public inspection after the award of a
i.O QO !:;-.:~h..,ou<.1 Pd:k ·1111 y, E:\(Jle•,;oo<!, Col v :.e1Uu 3011 0 Ph 13 0 3) 762 -241 2 f~x ()O)t 18)-6951
;,,·,,·;. t ; . .::.~ .•. -:,_:'
cunlrae1 , except to U1e extent u,e bidd ing enti~/ designates trade secrot, er othe, proprietary data lo be •
confidential.
The successful bidding er.tity agrees to comply with all applicable Federal, State, County and C ity laws,
ordinances, Nies and regulations t~at in any manner affect the ~ems c,verad herein and agrees 10 secure all
necessary licenses and perm;ts In connection with this lnvltaUon and any goods or services to be provloed.
Where bidding entities are required to enter City of Eng lewood property lo d•llver matertsls or perform work or
services as a rcsu~ of an award, the entity will assume the obligation and expense of obtaining all neceaeary
licenses. permits and Insurance . The bidding entity shall be required to hav• property, liability, and worl<era
compensation k ,suranca wi1h minimum limrt s of S1 ,000,000 .00 and to p,ovlde the City w~h copies of !he cenificate
of Insurance.
The successful bidding entity will nol discriminate against any employee or applicant for employment because of
race, color. rollglon, cex or natioral origin and will comply with the Arnor'cans with Disabililies Act.
By submission nf the bid , the biddlno firm certifies rhat the bid has been developed independently and submr.ted
wi1hout coordination with 11ny other bidd ing entlly .
The Ci~/ of Eng lewood shall ha,e the cght lo reject ony or oil bids, ood to waive any informalities o, irregulant ios
the,ein and request new bid s when required. In add ition , tho Cily mser,es the right to accept the bid deemed
most advantageous to the test interest of the City . Any award made In response ,o this lnv~ation lo Bid will :,e
made 10 that responsible bidding entity wnose attar wlll 1echnically be most advantageous to the City-p~ce.
delivery, estimated cost of trars~ortation, and other factors conside1ed. The option or selecting a pa~.ial or
complete bid shall be at the disc:etion of the City of Englewood .
BIDDERS MUST SUBMIT PROPOSAl..S ON THE ATTACHED ero PROPOSAL FORM
The city of Englewoo d Is exempt from all federal , state, and local taxes .
Alicia Stut.:
Federal Tax 1.0. 84 -6000583
State# 98-03470-000
Procurement Specialist
City of Englewood . CO
•
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GENERAL INFORMATION
IT8•13·008
Nonh•.vest O reenbelt Playground Construction Project
The City of Englewcod's objective Is lo hire a qualifie:l and competent Contractor lo prJvide all lator, materials
and equipment ne cessa,y lo construct lhe Northwest Groenbelt Playground, the location address is 2010 W .
Vanar Avenue , Englewood , Colorado 80110.
The 1TB includes demolilion, construction, new playground equipment. fall zone materials. concrete wnlk, and
landscaping.
Project Schedule:
a. Bid Package Ava ilable : Tuesday, May 28 , 2013
b. Pre-Sid MeeUng : Tuesday . June 11 , 201310:00 A.M . MDT
c. Oueslio ns Due : n .ursday, June 13, 2013 2 :00 P.M. MDT
d . Bids Due: Thursday, June 20 . 2013 2:00 P.M. MDT
e . Construction Complelion Deadline : Septen,ber 30. 2013
Documents becoming contract documents are :
a. The 1TB
b. TheSOQ
f. The Contract Drawings
g. Technical Specificatior,s sections in Divisions 1, 2 ar.d 3
The Consulling Designer of this project is Patti Miers . Projecl Manager, Ph (303) 804-0080 of PKM Design
Group , Inc ., 7353 S. Al ton Way, Suite 125, Centennial , CO 80112 .
Rocommandad Pre-Bid Maetlng: There will be a pre -bid mccling or Tuesday, June 11, 2013 at 10:00 A.M.
at the Englewood Civic Center 1000 Englewood Parkway , Englewood , Colorado 80 110 2"' floor Community
Room .
There Is a 5% bid bond required for this project. Each Bid shall be accompanied by an appropriate
guarantee in the form~!~ Bid Bond, Certified Check or Cashier's Check made payable to the City of
Englewood in a amount of not less that 5% of the bid amcunt.
The awarded Contractor will be requ ired to have ready and furnish a 'Performance, Payment and
Maintenance Bond• in tho amount of 100¾ (copy attached) executed by a &urety company acceptable lo the
City of Englewood within 10 cays of Notice al Award .
Sample Conuact: a sample contract, which the City of Englewood inlands to use with the successful
contractor Is anached to this 1TB and Identified as 'Sample Contract·. Exceptions to the contract should be
identified and subm itted wit h the contractor's proposal. Prop osed exceptions must not conflict with or attempt
to preempt mandatory requirements .
The Contractor will be required to have a City of Englewood License and pay lees based on the license type .
AJI bids to Include 3½% Sales and Use Tax, and a 1/.¾ Arapahoe County Open Space Tax, on materials
Incorporated Into tho project .
1000 E::ri q l!·.,ood ?1:-k'"!'f , Z:1gh.i :,r.,C , Co l o :ado 80 11 0 ?n (3 0 3) 762-24 12 Ft1 J( (303 ) BJ-!>9 H
:::.::i.. ~~-:: !:",;,;;::; ·: . --.
Liquidated Damages :
The Contractor shall agree thal as liquidated damages for delay , but not as a penalty , the Ccntractor shall pay
the O.Vner (The City of Englewood), $250.00 (two hundred and fifty dollars) for each day thal explras aher the
lime specified under "Project Schedule' until the Work Is finally compleie.
Statement of Qualificati ons: Included in the bid documents is a Stotarr.ent of Qua lifications form that must
be compleled and submitted 'Nit!, bid proposals .
Insurance -See ·insurance· documenl (atlached) fer required Insurance which must be kepi in effect durtng
lho performance of this work. Certificales must be provided lo lhe Ci~/ prior lo undertaking any work .
All work performed under this solicitation and attached drawings, wil ba performed In a manner that wm protect
the public and workers during th• construction and comply with all applicable laws and regu lations .
The disposal of all waste maIorlal durtng the projec, shall be lhe respons ib,iily of the Ccntractor . The
contractor shall supply a dumpster or dump truck lo h3ul away all tr•sh and dsarts . The work slle must be kept
neat and orC:er ly wh il e the wo rk is done . Tti e C~nt racbr sha ll no t st:>,e de bri s on site nor use any du mpst e,
except his own .
The Contractor shall not carry on cons truction operations on Saturdays, Sur.days, or holidays unless
previously arranged . The Contractor shalt be allowed to wor1< between the nours of 8:00 P .. M. to 5:00 P.M.
MDT, Monday through Fr1da ·1,
No •eimbursement will be made by the City of Eng lewood fa, any costs inccrred prior to a formal "Notice to
•
Pro,,eed" Q! purchaso order being issued . The ConI ,actor s~all commence work under the cor,tract on or •
befors the 1 Dti day following the "Notice to Proceed· unless such ti me for beginning the work shall be ch anged
oy the City of Englewood's Pmject Manager for this Pm ject in the "Notice to Proceed." The project shall be
completed no later than Monday, Seplember 30 , 2013 .
The successful bidder upon Nolice of Award will execute the contract and fumisa required insurance
certificates to the Cil'/ al Englewood .
The Contractor shall be responsible fo r any sub-contractor brought in by l he Contract,,r and insure all sub•
contractors comply with all Insurance & 11censIn, requ irements.
All work sha ll be made in accordance with good commercial practice and shall be adhered to by the successful
Contractor(s), except in such coses where the delivery will be delayed due to acts of God, strikes, or other
causes beyond the control of the Contractor. In these cases , the Cont ractor shall notify the City of the delays
in advance ot lhe delive r, date so that a revised del ivery schedule can be negoliated .
Should anything be omitted from the Contract Doc uments which Is necessary lo a clear understanding of the
wo1k , o, .-~ould ii ar .iear that various instructions are in ccnOicl. lhen the Conlractor shall secure written
instructions from the Owner before proceeding with the construction affected by such omissions or
discrepancies. The Contractor snail fumich all materials, la bor, equ ipment and perform all operalions required
to complete the work In accordance with the intent of the Contract, Drawings and Specifications.
A l isting should be prov ided of 311 sub-contracto rs and add itional qualification 1nformabon should be pmvidM
as to the ex~e rie nce of the fi rm that will constru ct the Founcation and Civil Wort<s of Pre•Manufactured Off.Ce
Bu ilding Project. Identify the contact person and supervisory per>oMei w ho ..,;1 1 work on the project. Resumes
of each person shou ld be pmvlded with omphasis en the ir experience with similar work .
10 •)0 !:nc;h ·.,oo:i ?:\:'.<'"'-'/, C:nt;l.•wo oc., C:.il.v :-a::.o B0ll0 Ph()•))) 1 62·2 4 1' :°4 A ll OJ) 1a3•69 5l
.... :: ~ ,·::: :'. =: ··. ! : ~ •
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C le111#: S3219 8RICHCON
ACORD. CERTIFICATE OF LIABILITY INSURANCe: I '~;,;;·,;;;;-~
THIS CERllflC"lE IS ISSUED AS A 11\AnER Ot' INFOAMA,flQN O~l't aNOCQNFER$ NO RIGHTS UPON-r HE C!llttlPICAf( HOLOER. THIS
Cl:.k TI FICA TE DOES MQr Afl'\A.MA llVl!!L '( OR N!!QA.T IVILY AMe:HD, CXT CNO OA A.L TER THE COVE RACE M-FORCiD IV THi POL ICl&S
01:LOW , THIS CERTIJ'.ICATi a: INSUR,.HCI OO liS NOT CON!TITUT!: "CONTR.&CT RETVIF.F.N THE ISSU ING INSURERISI. AUTHORIZED
REPRESENT& TIVF a~ PROOUCeR. i\.~0 THE CERllFlCATE HOUlU .
. IMPORTjNf• lltt,1 c1rtilc:111a holder 11 an .l.DDmONAL l>-SURED , th1 poUcvl iH) mu,1 be end:>rHd. If SU(UICG.,_TION IS WAIVED , subl,.cl lo
Iha terms and con::llltoru of lht P4)1ky . con•in pol ic,e 1, rNV require 1n 1rdor11m1111. A .i31emc1111 on 11111 u n!Ocat• doll not confer rigt-.11,; ta thu
cort1flc~t• hold11 In li~u "'' ,uc, ondo,.tm1n11,1.
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Willis of Colorado, Inc.
2000 Soul h Colorado B:,u lcvaro
Tower II, Sulle 900
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j~.i.el'.l0l72'"777fi
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Oen11u, CO 80222
I fllUIIOIStAltmioa.GC.01,1 U,t,CM! 1~_;_~-•
_______ ! .,.,uu11 ,1 B ituminous CnSUaily Company 12009S
i1;,~uw1 P iR~_col Anur;1nc11Comp.1nv ---·---~9~. -
Rlchdoll ConiUuc;\o n, Inc
7001 Colar:ico Bh,d .
Denver, CO !002l
l':O\I ERAGES CER Tl~ICATE NUMBEil '
~u•c Alllantlnsun1nceCompany --· _ --~
W!l.u~n -I
1 1HSUlffkl:
AE'IIS !ON NUMBER :
ouc~, ON Cf 0 1191.lllOM •ioe•t~, /\'l ◄ICU:,1An1Ch ACOII) Ill Add \\tt~t\11 .. Nlllt s,~.,,. .. _ ti ...... ,~41011 rn :irtdl
Project Descri ption: NW Groonl>ell Playground Rtnov.itlon
centlrlC.l.lt': HOLOEP.
::11y of En glewuuLI. Culu 1,nJu
100 Englewood Pa1li.way
Engltwoo~. CO 1011,J
C.6M C EI 1.t.T10N
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nee SJPIPAll():-f Qo1,:f U<ER~o=-NOTICE Will BE OEllV!JltO [N
ACCOROANCt WIT/I Hit! P()'.IC f l'AOVlilO«&.
Z ,,ae-2010 ACORO CORflOAAllON. All ri ghts !U,Of".t OCS .
A(;ORO 2S (2010JQ~) 1 of 1 tn, ACURO n .i rnt ,Hl d logo ,re 1tw 1,1c 1cti m.a , .. J o t ACORO
"S1G-4GG◄:t1M H-'G02 3 ISUER
ITB-13.006
11,orth,•••t Gre,nbelt Playground Construction Pro ject
610 PROPOSAL FORM
9100ERS AR: REOUESTEO TO SUSMIT A LU~.1 P SOME FOR iME ENTIRE PfiO~ECl INCLVUING
ALL PE,U.11 TS , LA3 0R, BONDS , MATcRl~•-s ANO SUPPLl:S Ns:OC:O TO COM;:LET: THE
PRO J1'.CT IN ACCOP.D ANCE ''/\TH TH!: INT ENT OF T-1!: CONSTRUCTION DOC UMEN TS·
Or.e st if.h ~,ct for t~e ccm,·r•!r:l!nn :t !1 <1 1ns\;:,:ri~11:nn oi lhQse imi)rovements to the Non ,wt;sl
Graa nbelI Playgrourd ,
This Contact w ill be awarded to the lowest reliable and responsible bidder.
Th·s oft er shall 09 ooe n to acc e::>t ance and is 1rr e11 oc ab1 e for si:'\iY (60) t1ays From tn e b a
c1os 1119 oate
Tne und er s!g:-i ed b1dder here by ac;rees :o be reaCy and to a:icear at :h e o::k:a of t'.,e
Deoan.men t of Par~s ano Recreation, to execute Ihe aliac.hed form or Conlra ct m cor.:orm1ty nl
!his bic and als o to have rea c y and furn ish tne reQui ·ed bo nd In tne sum o: ihe fl;,I amOL.n t or
this proposal, executed by a S\J tety CC',T.pany acceptable to l~e City of Englewood , at any ti me
'M t~,n ten (1 0 ) days from the date of a w ritien no:i ce :rem the Ditector or Parks .>nd Recreation
to do so , mailed to ihe ad i:!ress herei na ft er given.
Thls Propo sa l is ma de 'Nitnoct an'I co nn ec :ion wi :.:1 any ot her persons , f1m,s, or ;:orpora 1tons
rna \..in•~ a ny ot :-1er oid ror t'1is same woe\( anc! is i11 all res pei:1s fa ir and w1U10".J l co 11us1011 ur i ra•.1 d .
Tne U nder:;igne d Oidde r ::ic know!.::cgez the righ i of the C,ty iO !eject on y or all hies subm i:toC
and to waive informal .ties there1r1.
--;;roo Efl g t e -,.o o c Par ~'l'.Qy . £ng 1 e·.\Oo c, Co l or a ,:o ~1)1 ·.o P., ( 3i•l• 762 · 2.: 12 F•x ( 303 ~ •
753-6951
w-1,w. c;-;:: ~•1.0.;:i:!:.:•1 c::
NORTHWEST GREENBELT PLA YGROU ND ELEVAT IONS
IS IO UO CUfT'tnU • Mil'f JU, ,uu
610 ICHEOU l E
SUPPU MEN1 Al Ul"l lt CO STS
1"5'Nctlon, to l idd e r: Co m pt('tC th<! un11 :o\t of c;a ~i, ,tcm ,nd catcd belc w Co ~t w ill ,m;:ludc al! m.1tc1t,i1-..
1,co, ill'ld eQu1 ►m e n1 for u1 11all11 1o n ,n u co roance wit h t:"l e Plans and S;,e c1 lu:ulon 1. Un lt p11t e \ w 11 bt
u\ed lor il djuumeno In 1hc c.11e of aC1 C1l11on \ o r aeIt 1lorn of ite m i ltom thl~ contr.tct.
It em OMcM pt•o n Rid Uni! Un it Ptlr:it Tnt .al Co lt
l SOD \TiU PPING. REMOl/0.l SY I/ "f-S".
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8 CON CRETE PAV ING 16"1 IV s J ~O.,
9 SI LP£NC E LF I ~.c c
10 a~xtG" >UYGR.OU NO CURB u ~ 3 ~c;:J -
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12 ENG INEE RL .' WO OD F 6 ER CY I 3 5:.:,,, ·
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17 1· 1/2" PCL Y(1'H YL:N~ Pl PE " s ~,Sc;.
18 l "POLY E'T HYLENE LF I ~.I )•
19 AALN9 LAO l 8~0 ;'-M PRS SPRltlK l (R EA s .2 ~ •.••
20 TRE E PROTECT IO'i EA s ,n... ..... "i '
l\ EROIIO N CO NTaOc B..A r<KCT IF I O.~c•.
21. V[IIIC LC tRACK ,NG CO NTRO L " S/~-"'-'
23 CO NS1RUCT ION F[NC(, 6' HT cha in li nk ·.f I ,2 .~>·
24 CON CRETE VI A SHOUT (l s '/-~.Cf) -JG ST A81l1ZE O 5TAG IN G AREA (A s ,~.,,,
27 !EMOV AL Of CO~CRE T: PWING ;, s i lW --23 RE MOV AL o:: CO NC R£l:'. CU R3 l( I 4 . .:o
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f an 1ndMC1..•al · _______________ doir,g business :1 s
If a par:ne rs11p ______________________ _
By :----------------
3 us ness aGd re ss. name a:id phcre number oi 8 1C:ccr:
7cc t C0:c~~;; t½:-~~
nember cf r,rm
co1:oraftcn
The nama and to cat1on of lhe last wor~ o f !his \(i nd n~rein cont em::,la!ed upon wt-ich 81C"der was
eng aged 1s as 1ono w:
Fu r u;fo11 ndllun rnla ii v~ h~1~to o ~cse re rer to .
Narn e ____ __,_ __ Tit le ·-----_
Add ress _______ _ ./
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763 ·6Y51
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--COUN CIL COMMUNICATION
Date Agenda Item Subject
August 5, 20 I J 1 1 C ii Plant Ga tes Re pair and
Replacement Pr oject-Award of
lnn..,lrurti o n ( n ntr.:1 c-1
INITIATED BY STAFF SOURCE
l.i tt leton/Fngl ewood WWTP Supervisory St ewart H . Fond a. D i rect or oi Utilities
Comm ittee D en nis Stowe, Pl ant Manager
COUNCIL GOAL ANO PREVIO US COUNCIi. ACTION
Counci l ,1µp1oed l of th e ~0 13 1.illletun/Englewouu WWTP Capita l lnhastructu,e Bud get.
RFC:OMMFNOEO ACT ION
The rt:<.:um mendec acli un i!I to appro ve, Uy M oti on, d t:u rn,tru<.:tiu11 LUll lrd Ll fur th t: Pl .mt Gal~~ R~pair and
Re pl acement Project loc,1 ted at th e Littleton/tngl ewood WW IP. Staff recommends awardi ng th e conlr,icl
l o 1h e lowest respo nsive bidde r, Stanek Construc1o rs Inc .. in the amount o f $ 421 ,000 .
• BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Th e Littleto n/E nglewood WWTP facility contains a number of process areas whi ch include tanks, channels
and underground piping . Ga tes are uti li zed lo contro l was tew.,te r flow through th e process areas and to
prov ide iso lati on . Proper functi oning is necessary to m aint ain pldnt operati ons.
As part of ou r routine capital infrastru ct,ire proiects, 11 main p l an t gates have been identified for needed
repair and rep lacement. The g"tes v;try in age from th e or ig,nal plan t conslruclion in th e 1970s to thP
ex pansion projects conducted in the 1980;. Th e gates range in size from 48 -66 i nches. Without these
gates we can not perform nee ded maintenan ce ac:tiviiies .
Th e Projec 1 was adve rtised on the Ro cky Mountain E•Pu rchasing Sys tem IBidnet). A total of three (3) Bids
we re receiv ed, wilh lh e foll owing base bid results .
Velocity Constr ucto rs Inc., Denver, CO
Stanek Construct o rs In c., Golden, CO
RN Civil Constru ctors In c., Ce ntenni al, CO
S 312,163
$ 42 t ,0O0
S 433,000
Following th e Bid Openin g, Vel ocity Constructors Inc . formally requested t o wit hdraw its Bid. Vel oci ty
ci ted a major oversigh t in the constru clion se qu ence and work scope that wa1 not included in th e origi nal
Bid price. After r ev iew, l hP City of FnglPwoo d ac ce pted the withdraw requesl.
Stanek Constr uc tu,s ln L. "'''dS ide111ifitd as the dµµdrenl low bi ddtr. Bcis~d on uur rt!vi ew. Stant!k '~ Bid is
• responsive and compl ete. Stanek is a general const ructio n contractor special ·zing ir wate r-wastewater
projects. Stanek is well known 1n the industry, and qua li fie d and competent to perform the scope of work
fo r this Project . The Proj ec l was budgeted, and th e contrac t amount ($4 2 1,000 ) is available in th e 20 13
Budg et.
FINANCIAL IMPACT
Th e Bid amount is included in the 2013 Capital In frastructure Budget and w ill be shared 50/50 by the Cities
of Englewood and Littl eton .
LIST OF ATTACHMENTS
Bid Tabulation Shee t
Contrac t
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cny 01 Etlf/eW-Bid r,ou1111on Sl>ffl
Bl<IOoonlng: Wen-,July 10, 1013
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A olAddandum.,l'IN T T
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CONTRACT
CITY OF ENGLEWOOD, COLORADO
THIS CONTRACT and agreement, made and entered into this __ day of
_______ , 20 _, by and between the City of Englewood . a municipal corporation of
the State of Colorado hereinafter referred to as th! "City', and Stanek Constructors. Inc .,
whose address Is 851 Corporate Circle . Su ite 1ll8. Golden. CO 80401 ('Contractor"),
commencing on the day of ____ , 20 _, an1 continuing fo r at least ten (10) days
thereafter the City advertised tha t sealed p,•oposalt would be received for furnish ing all
labor, too !s, supplies . equipment. materials and evt•ry1hing necessary and required for
the following :
PROJECT : LIE WWTP Plant Gates Repair and B-:olacement Project
WHEREAS , propn~Als pumuAnt to said advertisement have bt:'ln received by Iha Mayor
and City Council and have been certified by the Director of Uti lities lo the Mayor and City
Council with a recommendation that a contract for work be Awarded ta the above named
Contractor who was the lowest reliable and responsible bidder therefore , and
WHEREAS, pursuant to said recommendation , the Contract has been awarded lo the
above named Contractor by the Mayor and City Council and sa id Contractor iR now
wi lling and able to perform all of sa id work in accordance with said advertisement and
his proposal .
NOW THEREFORE, ,n consideration of the compensation to be paid and the work to be
performed under thi s contract , lhe part ies mutually agree as follows :
A . Contract Documents: It is agreed by the parties hereto that the following list of
instruments, drawings and documents wh ich are attac~~d or incorpora ted by
reference constitute and shell be referred to either as the Contract Document&
or the Contract and all of said instruments , drawings, and documents taken
together as a whole constitute the Contract between the parties hereto and
the~ are as fully a part of this ag reement as if they were set out verbatim and
in full :
Invitation to Bid
Contract (this Instrument)
Insurance
Performance Payment Maintenance Bond
Technical Specifications
Drawings sheets SM-7. SM -1 2 SM-17. SM -19 SM-50. SM-52 SM-54,
M-04-001. and S-04-163
Spill Control , Management and Clean Up Document
B. Scope of Work : The Contractor agrees to and shall furnish all labor, tools ,
supplies, equipment, materials and every1hing necessary for and requ ired to
do, perform and complete all the work described , drawn , set forth , shown and
included in said Contract Documents.
Re vised 07/2 5 /13
C. Terms of Perfimn11nce : The Contractor agrees to undertake tho performance
of the work under this Contr11ct within ten (1QL.!!m from being notified lo
commence work by tho Director of Utilities and agraas lo fully complete said
work by December 3. 2013. plus such extension or extensions of time as may
be granted by the Director of Ulilltles in accordance with the provisions of the
Contract Documents and Specifications .
D. lndemnWication : The city cannot and by this AgreemenVContract does not
agree to Indemnify, hold harmless. exonerate or assume the defense of the
Contractor or nny other person or entity, for any purpose. The Contractor ~hall
defend, Indemnify and save harmless the City, Its officers . agents and
employees from any and all claims, demands, suits. actions or proceedings of
any kind or nature Including Worker's Compensalion claims. in arty way resu!ling
from or arising out of this Agre<imenVContract : provided, however, thrt the
Contractor need not indemnify or Gave harmless the City, its officers , 011 •nts antj
employees from damages resulting frr,m the sole negligence of the City's
officers, agents and Employees.
E. Accidental Spills and/or Releases of Chemical&. Process Wastewater or Other
Unpermilted Substances to the Sito If a release of chemicals, process
wastewater or other unpermitted substance is spilled, leaked, o r otherwise
released to lhe environment or Site, by CONTRACTO~. subcontractors ,
suppliors , or anyone else for whom CONTRACTOR is responsible,
CONTRACTOR will take immediet1<, steps tc secure or otherwise Isolate such
condltlo~. immediately notify tha L1ttleton/Engiewood Wastewater Treatment
Plart statf and contain and clean up any such substance c,r splll. CONTRACTOR
Is responsible for making ail notifications and complying with all regulatory
requirements related tP sur.h an inc ident. Any >'>11Ste generated as a result or a
spill , leak, or other release to the environment or Site by CONTRACTOR,
subcontractors, suppliers , or anyone else for whom CONTRACTOR Is
responsible shall become the property of CONTRACTOR and shall be disposed
of In accordance with all applicable requirements . In addition to cleanup and
disposal costs, CONTRACTOR is responsible for all costs associated with
demobilizalion , reJ110bil :zation. medical examinations, and all other costs, claims,
losses, and da111ages, including but not limited to attorney fees and litigation
costs as well as fines and penelties, incurred by Littleton/Englewood Wa:,tewoter
Treatment Plan as a result of any substance or material that is spilled , leaked, or
otherwise released to the environment or Site by CONTRACTOR,
subco.nlractors, suppliers , or anyone else lor whom CONTRACTOR is
responsible .
F . Termination of Award for Convenience: The City may terminate the award at
any tim e by giving written nollce lo the Contractor of such term ination and
specifying the effective da '.e of such termination, at least thirty (30) days before
the effective date of such termination . In that event ail finished or unfinished
service, reports, material (s) pn ,pared or furnished by the Contractor after the
award shall, at the option ol lne City, become its property. If the award Is
terminated by the City as pmvided herein , the Contractor will be paid that
amount which bears the same ratio to the total compensatlort as the services
actually performed nr material furnished bear to lh e total services/mate ri als the
r<ov i c•d 0 ·1 /2 S / 13
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successful firm agreed to perform under this award , less payments of
compensation previoU&ly made . If the award is term inated due to the fault of the
Contractor the clause relating to termination of lhe award for cause shall apply .
G. Termina ti on of Award fo r Cil.W : If, through any cause, the Contractor shall fe ll
to fulfill In a timely and proper manner its obligations or W tho Contractor shell
~'iolete any of the cownants, agr eements or stipulations of the award , the City
shall have the right lo terminate the award by giving wr itten notice to the
Contractor of such term ination and specifying the effective date of tem1inatior..
In that event , aw furnished or unfinished services , at lhe option of the City ,
become Its property , and the Contractor shall be entitled to rece ive just, "qultable
compensation for any satisfactory work documents . prepared completed or
materia ls as fum lshed .
Notwithstanding the above , the Contractor shall no t be relieved of
the liability to the City for damages sustained by the City by virtue of
breach ol the award by the Contractor and the City may withhold
any payme nts to the Contractor fo r the purpose of set off until such
time as the exact amount ol damages due the City from the
Contractor Is determined .
H. Terms of payment: The City agrees to pay the Contractor for the performance
of all the work required under this contract. and the Contractor agrees to
accept as his full and only compensation therefore , such sum or sum s ol
money as may be proper in accordance with the price or prices set forth In the
Contractor's proposal attached and made a part hereol, the total estimated
cost thereof be ing Fou r Hundred Twenty One Thousand and no/100 Dollars
($421 .000 .00). A 10% retalnage of the awarded project amount will be
with held until fi nal inspection and acceptance by the Project Manager .
I. Appropriation of Funds : At present, $421,000 .00 has been appropri .,ted for
the project. Notwithstand ing anything contained In th is Ag reernenl to the
contrary, the part ies understand and ac knowledge that each party 1s subject to
Article X § 20 of the Co lorado Constitution ("TABOR'). The parties do not
intend to violate the term s and requ irements of TABOR by the execution of
this Agreement It Is undRrstood and agreed that th is Agreement does not
create a multi -fiscal year direct or indirect debt or obligation within the
meaning of TABOR and , notwithstanding anything in this Agreement/Contra ct
to the conirary, all paymeni obllgetlons of tho City are expressly dependent
and conditioned upon the continuing availability of funds beyond the term of
the City 's cu rrent fiscal period ending upon the next succeeding December 3 1 .
Financial obligations of tho City poyable after the current flacal year are
contingent upon funAs for that pu rpose being appropriated , budgeted , and
otherwise made av.,.lable in accordance with the ru les, regulations , and
resolutions ot the C ity and appl ,cable law . Upon the lailuro to appropriate
such funds , th is Agreeme nt shall be deemed term inated . The City shall
immed iately notify the Co ntractor or its assignee of such occurrence In the
event of such tem1 lnatlo11 .
Rev ~aod 07 /25 /ll
J. Liquidated Damages : The City and Contractor recognize that time is of the
essence in this Agreement because of the public Interest in health and safety,
and that the City wlll suf!!u financial loss, and inconvenience, If the Work Is not
complete within the time specified in the bid documents, plus any extensions
thereof allowed In accordance with the General Conditions . They also
recognize the delays, expense and dllficulUes Involved in proving , in a legal
proceeding, the actual loss suffered by the City ii the Worl< is not complete on
time . Accordingly, Instead of requiring any such proof, lhe City and Contractor
agree that as liquidated damages for delay, but not as a penalty, Contractor
shell pay the City ll for each day that expires after the time specified for
substantial ccmpletion until the Work is complete, and 12. for each day that
expires after the time specified for final compietiM until the Work is finally
complete.
K . Assignment: Contractor shal l not. at any time, assign any interest in this
Agreement or the other Contract Documents to any person or entity without
the prior written consent of the City specifically including . but without limitation,
moneys that may become due and moneys tha: are cue may not be assigned
without such consent (exciapt to the extent that the effect of this restrict ion may
be limited by law). Any attempted assignment which is not in compliance with
the terms hereof shall be null and void . Unless specifically stated to '.h e
contrary in any wrilten consent to en Assignment , no Assignment will release
or discharge the Assignor from any duty or responsibility under the Contract
Documents .
L. ~lnding: It Is agreed that this Contract shall be binding on and Inure
to the benefit of the parties hereto, their heirs, executors . administrators,
assigns, and successors .
M. Contractors Guarantee: The Contractor shall guarantee that work and
associated incidentals shall remain in good order and repair for a period of one
(1) year from all causes arising from defective workmanship and materials, and
to make all repairs arising from said causes during such period without further
compensation. The detemiination of the necessity for the repair or replacement
of said projsct , and associated incidentals or any portion thereof , shall rest
entirely with the Director of Utililies whose decision upon the matter shall be
final and obligatory upon the Contractor.
VERIFICATION OF COMPLIANCE WITH C.R.S . B-17 .5-101 ET.SEQ. REGARDING
HIRING OF ILLEGAL ALIENS
(a) Employees, Contractors and Subcontractors: Contractor shall not knowingly
employ or contracl with an illegal alie~ to i,,,rfom, work under this Contract. Contreclor
shall not contract with a subcontract~·• that fails to certify to the Contractor that the
subcontractor wilt not knowingly employ 01 contract with an illegal alien to perfonn work
under this Contract. fCRS 8-17 .5-102(2)(8)(1) & (II).)
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(b) Verlfic-,tlon: Contractor will participate In either the E-Ver\fy program or the •
Department program , as defined in C.R .S. 8-17 .5-101 (3.3) a.id 8-17 .5-101 (3 .7)
rospoctlvely, In order •o confirm the emp loyment eligibility of all employees who are
newly hired for employment to perform work urder this public contract. Contractor is
Revi oed 0 ·1/2,/13
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prohibited from using the E-Verify program or the Departmlln • vrogram procedures to
undertake pre-emp loyment screening of jnb applicants while !his contract is being
performed .
(c) Duty to Terminate a Subcontract: If Contractor obtains actual knowledge that
a subcontractor performing work under this Contract knowingly employs or contracts
with an illegal alien, the Contractor shall:
( 1) notify the subcontractor and !he City within three days that the
Contractor ha6 actual knowledge that the subcontractor is employing · or
contracting with an illegal alien; and
(2) terminate the sub-contract with the subcontractor If, within three days
of receiving notice required pursuant to this paragraph the subcontractor does
not stop employing or contracting with the Illegal alien; except that the Contractor
shall nol terminate the contract wilh lhe subcontractor if during such three days
the subcontractor provides information to e&tablish that the subcontractor has not
knowingly employed or contracted with the illegal al ien .
(d) Duty to Comply with State Investigation : Contractor shall comply with any
reasonable request of the Colorado Department of Labor and Employment made in the
course of an investigation by that the Department is undertaking pursuant to C.R.S. 8·
17.5-102 (5).
(el Damages for Breach of Contract: The City mey terminate this contract for a
breach of contract . in whole or in part, due to Contractor's breach of any section of this
paragraph or provisions required pursuant to C.R.S. 6-17 .5-102. Contractor shall be
liable for actual and consequential damages to the City in addition to any other legal or
equitable remedy the City may be entitled to for a breach of this Contract under this
Paragraph .
IN WITNESS WHEREOF, the parties hereto have executed this Contract the day and
year first written above . -
C ITY OF ENGLEWOOD
By :_____________ Date :
Stu Fonda, Di rector of Ut i lities and L /E Was r."'' t"'r ~•reatrnentPlant
ATTEST:--=.,---------
City Clerk -[,o ucrishia A . Ell i s
Rev i sed 07 /25 /13
Scanck Conctructors , In=.
By:~me)
r/signature) .
Ro o c :t s . St~nek , President
(Prinl name and TIiie )
STATE OF __ co ____ J
COUNTY OF ,Te f f erso:1
) ...
)
Date: J u l y 29. 2013
On this 29t h day of July , 2Oll, before me personally
appeared i{o oerE S . SuweR , known to me lo be the Pr e side:ic
___ of Stct.nek. Constructor s, Inc . , the corporation that
executed the within and foregoing Instrument , and acknowledged !he said Instrument 10
be the free and voluntary act and deed of •aid corporation fo r the uses and purposes
!herein mentioned, and on oalh sla1ed Iha! he was authorized lo e,ecute said
instrument
IN WITNESS WHEREOF, I have hereunto sel my hand and affixed my official seal
lhe day and year first above wrlllan.
My commission expires: ? /,-, /:,,.. 1(,, Lt<~ NOTARY
LANA K SZCZEPANSKI II NOTARY PUBLIC
STATE OF C0L0'IAD0
NOTARY 10 I 200114002302
MY CONWSSION 1:APIRE~AUGUST 01.1011
Revioed 0'7/25/13
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