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HomeMy WebLinkAbout2012-06-18 (Regular) Meeting Agenda PacketI. C ,11 to O rd er. 1. Pledg e o f ;\llcgia nu' 4. Roll Call. Ag enda fo r th e Reg 1,l ar Meetin g of th e En glew oo d Ci ty Coun ci l M o nd ay, Jun e HI, 2011 7:30 pm En r,l ewoort C iv ic c~111 er -Cow, ii h.:u nben; I 000 Eng lewood Par kway En gl ewood, CO 80 I I 0 5 Con si d c rJtion o f ,\1 inutcs of Previ ou s cssion . a. Minut es from the Re ula r Ci ty Council Mee tin g oi Ju ne 4 2012 6. Recog nition ni Sche duled Public Com ment. (Tlris is an o pµortuni ty for 1h e public 10 address Ci ty Council. Counc i! ma y a sk questions fo r cla ril1ca tion, but th e re will 110 1 be any rlialogue. Pl ease limit yo ur pre se ntati on to ii •.-c riu nu les .) 7 Recognitio n 01 Unsche du l ed Publi c Com ment. (Thi s 1s an opp o rllHH ty 1o r !ht• public to ,1 ddre;s Ci ty loun o l. lounc 1I may ask qu es t ions 10 1 clJ ri fi cati on. but th ere w ill not lie any dialog u e. Please limit y011r r,rP~f-n t,11 inn tn thrPe m mu t(u;, rune 1or un sch~d uled public commen t ma~ b e limi tt>d to 45 rrnn utes, an d i i lim,ted, shall be co ntinued to Ge nera l D i scuss i on.) Cnunril Rr-...,r,nnc;p I n P11h li 1 Commen t U. Co111m un1 c,t t1 cms, Prod,1 m .1tinnc., .ind Arpo intmrnic; f'IL•ase no te: If (O u h,wc., d1s.1b1 lit~· and need iH1\1l1.i ry ,lids o, st.>rvices. plea se 11ot1f.,• th e C11y of (nr,lewood 11 0 1 ;"fl:? :?•10;)1 al lt•J ~t .i R hoL.1<; 1n ,Hh,1nce 0 1 when !>~/'\icC!> .ue n<.'cdccf (nglewcod Citv Coun cil Agenda Ju ne 18. :W I :! P,1 gc 2 d. Aµ~ . .H uvc.1 1 u f O rdii 1d11Lt~ u:1 Fir sl Rt',.H..li11 ~. Council 8111 N o 35 -Re c ommenda ti o n ir om the Utilities Depa rt men t to app,ove a bill fo r an o rdina n c e <1p p r0\•ing Supple me nt # 16 6 to the onnec to ,·s Aere emen1 <;ou lh 8i1 1P 51ln 1ta t10 11 D1s 1ri c 1 au thorizing 1h e i nclu sion o f land with in th e d is tri ct. Sta ff Source: Stewart Fonda , Direc tor o( Utllillcs. f"rn mn l Hill No 1(, -Rerom111 e11 da 11 n fro m the Utilities Departm en t to aoprov e tl bill fo , .. ,n rd in an cc .,pprm 1ns Sup plen 1e nt # I h 7 to the C o r 1wc101's Agree1 n en l Southg.i te Sd1 111L111 011 D1 st ric1 ct u tho1i1111g th e i nc lu !l 1o n o f la nd w ithin th e district Staff Source: Stewa rt Fonda , D irector of Uti lit ies . iii Council Bi ll N o 38 -RPc nrn 11~enda 1io11 frnm th €' Fin;mrP ;mrl Admr'l1Sl r,11i vP Sri rvirP, D cpo n m cnt l o approve a b ill fo r an ordinance m.J k ing c hanges to /\'o nEmergenq, F111pl oyees Re tir e rn e nl Pla n (i'-11:RP) St,1ff Su uru·s : fr,mk Gry glcwin, Directo r of Finance and Administr.1liv e Services. iv . Co uncil Bi ll N o 4 2 -Re commend ation frorn l1 br,uy Department to .1 p p rove a h rll inr ;1n ordmance auth n zi n g an 1ntergoverr,::,entat ag reemen t w ith ihc ,'v1arm I 1.ib :<1 ry Ne tv.,ork Slaff Source : Dorothy Hargrove, Director oi Lib rary Services. h Ap prnv,11 n i Orrli n,1 n cP, n n ~Pcnnd RP ~rlmg CuunLil Bill No. 37 -A du p Ln ~ dll rtfi r1,u 1u 1 <1pp1uvi11g 11 ,c Dt>1We1 Regio na l Co unci l of Govt!rnmen 1s l onsort 11..J m Agr ?effi ent 10 1 the Sustau1c1 hle L o mmurntI es i111 t1c1 t1 ve. c. Resolutions and Motio ns ·10. Pub lic H earing It ems. (Non e Schedu led .: ,1 . App1ov,1I of Or dinanccs o n Fir st Reading . ou nci l Bil l No. 40 -Rccommcnd a110 11 from the Commu nity Dcvelo pmen 1 Dep.:i rt m cn t 10 ad op t a bill for an o rdinJncc aut horiz ing th e execu tio n o f :w o lnl rgovern m e n l a1 Su br,r.1n tee Aisr ee m ents wi th th Arnp ahoe Boarrl of Co ur1 ty Comrrnss ioners fo r !he 20 12 Arar~hn.:. C011n ty Cnm mn rn ly Oe\Plopmrnl Rlor k C.rant Program . Slaff Sou rce: Harold Stitt, Sen i or Planner . 11. lou nc1I Bill N o . 41 -Re commenda tion tra m thP U 11l11 1es O cµa rtr11 e111 to approve a bi ll 1o r ci n o rdina nce autho r11.1n g the Agr ee,11.!nt (or ·1 cmporal) Le ase ,rnd/or Re-D ive rsi on o f Reusable Re turn FIO\\S o ( Wa ter Agr eement wi th Ce nl e nni a1 Wa l er and Sa nitation D istr ict. Sl aff So u ;·cc: Slcwarl r vnda1 Dire..:tor of U tilities. PlcJse note; If you ha\ e a di~., hty and need ,lUlt.1 1a t) aid~ o· ~erv CMi, pl ease no11iy th e City of Enr,le:~-.ood (J01·7b2•24 05) JI leas 1 46 h our ~ m ai.h anc c of when scrviu•s a,e nt'edcd [nglewood Ci!)• C:>L1 n 11 Ag nda hme 18, 20 12 Page 3 1 ~- I 3. 1,1. I j b. Approva l o f Ordinances on Seco nd Reading. c. Re so lu 11 0 11s an d M o tions . Re commenda ti o n fr om Fi na n ce and A :1·nin1s tr,1 t1 ve !:>P rvicEs D ep ;utment to approve a rPs o lutio n a ut ho rr1 in g .1 transfer c\nd supplemen tJI a pproµr ati on 0 1 fu nds for th H urn,ine Socie ty of th e So uth Pla11 e Va ll ey 2012 o perations. St aff Source: frank Gryglc wic z, Director or f in a nce and Administr a ti ve Services. i1. i?ecommendati o n from the ' J11 ht1 es Depa rlm en t to ,lJ 'prov~. 0 ~, ,11o t1 o n1 Amendment #3 to th e contract w it h Camp, D re,,; r, .in J M cKee i n th e amount of $'3,2 40 for adri i:'on,11 en c in ee11 ng and des ign se rvices to th e A ll en Plant U lt ravi olet 51s te:11 D es ign. Staff So u rce: Stewart Fo nda, Director or Utiliti es. 111. Re commenda ti on irorn the U11 l11t es Depa r1 me nt to approve, b y 111 0 11 0n, Amc ndm P.11! /14 to th e contrac t with Camp, D ,ess er, and McKee in the amou nt o f $2 72 ,8 14 to r ac'di11on al en gin eerr ng and co n strucuon m anagemen t services to th e Alle n Plant Ultra\ iol et ~-,·ste m DL•:,i g11 . St dH SuJrcc: Sk w.1rl Fondd, Dirccl u r of Uli!ilic:,. C~ne ral Disc uss,o n M,1yo r's C hoice b. Co uncil \1 ernb e 1s· hoice. City Manage r's Report. City Att .:,rn ey's Repo rt Adj o u rnm ent. Please no1e If you h,we a dis,1bili 1y ,1 nd n,:,cd ;,.m:ihary aids or services , pl ease noli~• th e City of En&lewood (303 ~6~ 2,10 5) "'le,,st ,18 hoLHl 11, adv~nce ofwh('n SC'l'-1ces .:ire n t=e ded PUBLIC COMMENT ROSTER AGENDA ITEM 7 1!!!$.s:€1i1Ell>IJll!Ell>JP.l!JBl!IEIE1!)'!!'!M.E~il"• June 18, 2012 ~1!!1Mltt'E0.©,miREsEN jTr1Mm0N•T1i'i>llilltaEEIM1Nl!lmEst ADDRESS .li©P..1€1111 It\: r·"' to kl .i r ,ci,· ONf UNITE Englewood \\'ho I T h e (): \\l I li!\l· h.11 1,,1 p 1.:1-.; flt i11 · ~t •• l '" h 11111hl .... iri.:l!Ut:nll, ·., hL·n \\1.· 11. 1.tl k.w\.! .,".,Lil ,,:hu, ,._,,11111 :-! 111 ",, ·l ·t !, . , 1•1 d ·r 11.·, " lc-. \1 . •11: \\h\:1, 1l. 1 .· 11 .. ·.ullln! h'lll ,k •-1•1111.il I I , ... t:ll lll l'. lt l .I '-l'IT1PI), 11'11.,!I' · t.'1.:t 11l 1,:th11u:;h! 1•1Jl 11 ! ,. ,II !h.,1d. · I ,11 n-,11 ,._,,u!,• 1 ... i hi.:;u ·111· ) ,q , !-..!IP\\ \\11,• II: 11 rx·r -.11 n -... _ \. 'I. 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I nfk ,, 11.•t! \\,,1,!111 , ! ,p1..·11c1h.1. .lur 11.: '..:1 t·. 21 112 .r t hL' I ·1 ck,,,,.,,! 111::1 '1.·h,,.d 'r11rt , \rcn.1 !1t oi ~1101111 111.n11 'h;:i1.:.:h1.·~ \,!l lht'.H h1 :nd11.\\,11 111.·,·1 •1.. 1.\ 1 I! ,·11rmr ( i1 ,d l k \ h .111.~lllj.! ,1111 IL''-. !!l.l tht \\111d ,11 (i11d ·li1. \t."I\ \\,I ~ ~••U h.l\. ~L'l't; \\ Jnt 111µ. r1 .\\ I"\?.: .. .'hi \\ 1 If" Ill~ h •'\ Id lhl'lll h,·.1: Ill~ II \\ h.1 ,!,, :,·u ,.~,·• \1 l, •l. 111 • ,,, '"'! ·1tu1 11 .111 1.· .t,,,,1111 1.--t .1:·1 ,·.m 11d•· 11,,.,' a ... a., ;aQF '"' s.s.a .. op , ■ C.\l) L Englewood Historic Preservation Society PO !lox 1123 4 Eoglcwood , CO 801 5 1 J0J-26'1-'l76R hi s1oric lcgilry'.!!)g m.1 il co m ~ww tt,s1oricEng lcw,,OO .co m About Us Dedicated to P reserving the H 1stor1c Le gacy o f Englewood , Colorado The Eng It wood His tori c Preservation Society has a two -fold mission . The first priority is acquisitio I of the Depot , completing the build ings restoration , and inaugurating the Depot a•, a commu nity mu seum. Th e museum will offer and house exhi biti o ns of our City , the region , and tell the story of the role the Depot played in the history of th e railroads of the Southwest . The Society has in its collection nearly 120 cataloged items and an additional estimated 1100 unlisted items donated by citizens and fr ien ds . The second portion of our mission is to identify , gather , pre serve , and protect our City's histo ric legacy by acquainting and educating our citizens , the ir children , visitors , a nd new residents to our City about our root s and th e importance of our his tory to ma intain a strong foundat ion 1n building our future . Our agenda includes introducing our Society and it s m issi on to local service orga nizat ions such as : th e Lion s Club , the Shriners , the Elks Clu b, local churches, Englewood Chamber of Commerce , and community leade rs th rough presentat ions doc umenting th e San ta Fe Depot's history and the his torica l g rowth of our Ci ty . We have beg un our monthly afternoon hi stori c lecture series at the Englewood Public library featuring speakers who have a specific area of ex pertis e relat ed to the histo ry of Co lorado as we ll as the history of the railroad s in Colorado . Some of the upcoming lectu re s inc lud e presentations on the Hi story Craig Hosp ita l , Gold Dis covery in Colorado , Minin g Tec hniq ues , D inosa urs Once Liv ed Here , the Native Amer ican In dians of Co lora do , th ei r Tools ana Weaponry , and the Mounta in Men of the Regio n. There are upcoming lectures fe aturing Southwestern Railroad History and the story of the Santa Fe Record Setting Run from Los Ang eles to Chicago. Along with the lectures , our bimonthly Summ er Tours begin in July whi ch will define and visi t th e "now and th en " hi st orical sit es in our com munity . The Tours will include a comp limentary lunch and possibly an opportunity to pan for go ld W e ar e a 501 (c)(3) Corporation . For information or questio ns regarding ou r organiza ti on , becomi ng a member , to ur o r lecture infom1ation ; plea se con tac t us by phone at 303-269-9768 or 303-789-9102 , email us at historiclegacy@gmail.com. Ou r ma il ing ad dress is : Englewood Historic Preservat ion Soci ety , PO Bo x 11 234 , Englewood , CO 80151 . PO llo, I 1234 Englewood Historic Preservation Society Dedicat ed to Preserv ing th e H1stonc Legacy of Eng lewood , Co lorado En ~lc wood, CO 80 15 1 303 -269 -9768 hi s1onclcgacy @gma il.co m \\ ww. l-1 isto ricE nglcwoo J.com Englewood Train Depot : At the urging of the City of Englewood, the Depot was built by the Atchiso n, Topeka , and Santa Fe Railways Company ,n 1915 replacing a small wood trame two story buIld Ing used as th e tra in station bu ilt In 1898. Th e Englewood Depot is th e only Colorado example at the mission style railroad depot designed by the Sa nta Fe Railways Comp any There were fifty stat ions built in this architecturo , style thro ugho ut New Mexico , Arizona, and in to Ca liforn ia . Only a few of the fifty mission type depots along 1he Santa Fe sys tem inc lu ded a bag gage and fre ight facilit1·. The Eng lewood De pol was bu ilt w ith th e baggage and freight additi on co mplete with a high cap,.~it y seale and a 125 foot lon g woode n pla nk load ing dock . Toda y, on ly two mIssIon styl e sta.ions remain . O ne se rv es as a U.S. Post Offi ce in Gloriett a , New Me xico and th e other is th e Engl ewood Depot with the un ique fr eight annex . The Depot ce ased all ope rati ons around 197 4 . Th e Depot was targeted for demolition in 1993 to make way for the Light Rai l proj ec t from Denver to the Littleton and th e south subu rban area . Du e to pub lic intere st , th e building wa s moved by the Professional Build ing Move rs , In c of Littlet on . Colo rado on Septembe r 19 , 1994 from ,t~ ongina l lo cation (Hampden and Santa Fe) to South G alapago and Dartmouth , in Englewc.od . The Station is located approxim ately one block from the existi g Bu rlington North ern Santa Fe (B NS F) tracks and sits on th e prope rty In th e sam e orienta1i on re la tive to the BNSF tra cks as it did in its origina l lo ca tion . On Nove mber 9 . 1994 , th e Sta te of Colora do Hi,tori cal Soc iety des ignated th e Englewood Sa nta Fe Ra ilways Dep ot as a State His tori ca l Build ing, Number SAH .778 . Th ere are a total of th irty six tra in depo ts in Col or ad o which have surv ived the theory of bulldoze the past to make way for the future . Of th P th ;rty six , only two are listed as unu sa bl e. The occ upi ed depots range from tourist wel com ;-:ent ers to chambers of commerce offices , res taurants to art cen ters . priva te homes to . ,sing , and seni or cente rs to museum s. The Engl ewood De po t is listed as a pro babl e mu .-,u, n. Currently , th e Englewood Historic Preservation Soc iety is working d1l1gently to acq uire ownersh ip of the Depo t and th e relat ed property , complete th e bu ildi ng 's res to ra tion , and to ina ugura te th e Englewood Depot as a community museum . Ca rt y plans under co nside rat ion in cl ud e provid ing a permanent model railroad club display , rotating ex hibits of Englewoo d memorabilia and artifacts, historica l pho tog raphic exh ibition s, and art and photography shows by lcca l an d regional arti sts The Eng lewood Histori c Prese rvat io n Society is fortuna •~ to have in ,t s co ll ection near ly 120 cata loged items and an est ima ted addIt 1onaI 11 00 ur ,led ,terns dona ted by fr ie nd s and ci tizens . Dave Pas chal , H,s to nan tor th e Eng lewood Histori ,; Prese rvation Society HE LP US SAVE AND RESTORE THE HISTORIC ENGLEWOOD SA NTA FE RAILROAD DEPOT AS A CITY MUS EUM FOR OUR C ITIZEN S ANO THE COMMUNITY Englewood Historic Prescnation Society Membership AppUcatloo Date : _____ _ Wt an, a SOI (c)(3) non-profit organization . Membenhip contributions are tu deductible contribution., for the preservation of Englewood history, culture, a1'tifacts, buildings aaud cowmuuity . We welco me your membership and int erest m the wo rk or the Society . __ Regular Membenhip (520.00 nnnuully) S ______ _ __ Family Membenhip (DS.00 annually) S ______ _ __ Busio ... Membenhip (SI00.00 annually) S ______ _ __ Corpornte Memben<bip (S500.00 •nnually) S _____ _ __ Patron Membership (51000.00 annually) 5 ______ _ Duuution to _________ _ ___ Total amount cnclosL-d S _____ _ l'lease make a ll checks p ayable to : 'EnglcwOQd llistt'ri t Preservation ~>Cidy (Please Print ) Name: ____________________________________ _ Spoust's Name (for Fnmily Membership): _______________________ _ Additionnl names (children): ____________________________ _ Address: City: _______________ State/Prn•inci,: ____ Z ip/Vos tal CoJe: _______ _ Phone: ___________ _ E-mail addr=s: ________ _ Applit.u nt 's signature: _____________ _ I'd li ke to vo luntee r to help with (c in;lc as many as apply). r ro gram id eas ~gram prcscn1 er Exc u~io ns sr:1ff Me mbers hip Act iv iLit.-s Staff Ot he r PO Box 11 234 Englewood, CO 8015 1 Email : hi storic lcgacy@w1 1si l.oo m 303 -789-9 102 · 720-373 -981 2 PO Dex 11234 Englewood Historic Preservation Society Dedk:ated ID Presutving the Historic legacy of EnglewOr.d , Colorado F.nglcwood, CO 80 I 5 I J0J-2 69-9768 histori<k:giu:y@gmail.com June 12,2012 The Englewood HiSIOrical Preservation Society is proud lo ~nt the next lcctun: in its monthly Historic Se ri es, "Cruig Huo;piJJ ... o ccotury of compassion and the rebu iMing of lives". lhe pictorial journey will be presented by lhc Aw-.u ~ Winning Author, Herb Tabac along with Craig Hospital Historian. Bi U O'Daoiel, and the Din:ctor of Craig's Public Relations, Ken Hosnk. The story of Craig Hospital will trace its evolution Imm the early days ss n TB sanitarium to becoming the leading rchnbilitntion hospitul in the United Stan:s . Known for th e dedication. devotion, and compassion by Craig 's staff, the leg;,cy of the Hosp ital 's fOWJdcr Frank Cr.ii; is still pn.'VUlcnt today . 11,e monthly seri es, in cooperntion with the Englewood Pub lic Library , features ;fH1cpth discussions of the fabric of the people, places, •nn events that shaped the Englewood area 's unique history . From the original Taylor tents to its modern fac ility in Englewood, Craig Hospital exemplifies the importanro of retaining the history of an idea and with the knowledge of its heritage uses the historical past to grow for the futun:. The Englewood Historic Preservation Society is dedica.cd to the prcsaVtttion of the history of Engl ewood . The Society is opposed to the ph;tosopby of "bulldon: for progn:,,,". Our chart.a" expressly state s the belief that the future of Englewood should be built on the foundation of its history . As an examp le. our organization is lookin g to acq ull"C, restore, and maintnin lhe Englewood Santa Fe Train Depot. Our goal, upon the complo,lion of the n:storation of thi s Stale of C.o lonrdo Oc<igJtRted J-ljstorical Building. is to inaugurate II museum Lhal offer.; and houses exhibitions of the historic and colorful legacy o f our City, the region, and the role the Depot contributed to Southwcsu:rn railroad hismry . Tir<· Craig Hu,,")lillll prescnllltion will be held at the Englewood 1-'ublic Library on Friday , June '2'/" at 3 :00 pm . As alwoys, •dm ission is free and refreshments st:n1cd. Fo r lnfonnatinn on this or 11pcrnning progroms. please call 3 0)-789-9102 or 720-373 -981 2. Ida Mny Nicholl Co mmunity Relatio ns Oirecto, Engle-wood Historic Pr=rvntion Society Englewood Historic Preservation Society Histoi"ic Serie · Guest Speakers Friday, June 29 th 3:00 pm Enf!lewood PUbllt Library f're omission Sponsor s : • • COLJNCII COMMUNI CA TI ON Dall·: )Lin e 18 , 20 1~ I Agend,, 11 cm: 9 ,, j I Su bject: So u1h ga1c Supplcmen1 # 166 I NITIATED BY : U t1l1 ties Dep,1rt1n i:-nt I ST,\Ff SOURCE: )lt,w,ln H . Fon d,,, D irec tor of Utilili Ps COUNCIL GOA L AND PREVIOU S COUNCI L ACT I ON RE CO MME/\DED ACT ION The VV,1t t r ,1 cl Srwer BfA1rd, at the ir 1\p11 I 10 , :rn I :! 111 ee1111 g, H~ro n1 111e11ded Co u11 c1I ,1µµrov,1I o f a Bill for an o ,d ,n,mce ,,ppro ,·,n g, uthg"te ~u ppl pment # 16 b. BA CKG ROU,'ID, ANALY SIS, AND ALTERNAT IVES ID ENTIFIED Th e Cit y ,)fr nglcwo od prov ides s1:w,1 g,.:: tr atrn ent lo app ro \imdtl:.'ly J ~.0 00 dCCow 1t ~ ou1 si cl e th e Ci ly th 1ough co n11a cts w ith num ero us con nec tor dis tricts The tH e il is d~(1ned by the nalural drainar,e and e,te1 1d~ so u1h .rnd e.:is t i1 cm 1 01 uJ.dwJ y to the Va lle y I li ghw~ty ar id f1u m Hampddl lu Lu1 cul11 Ave, excl udin g I ll ghl ands ~an ch, By co nl r,l c t 1h e Hy o f Englewood mu si ap prove an y add 1t 1ons of land 10 be served br 1h e dismcis . These are usua ll y 111-fill s1t ua 1in ns th al .ir e wi thin wh a1 th e C11y cons,ders to be 1h e area it lltls co mrrntt cd to serve. Adeq uat e cap.-1 ci1y h;:1s bee n prov id ed in the 1r ea 1rn ent pl ant to accom mnrl~IP ;i,11 c.uch f111 11rp mrl 11 c:.in11 c:. A 1111 P)..:t ll o 11 ni 1h i.; p,HrPI nf lrwd will nnl innP,1..,P Ii t;i p all ocati on or the Sou 1hga 1e S.u,il il li on D 1.s 1n c1. A req u e>s1 w,1, m.,d c by 1·1e Sou th g,lle S;:inll~l t1on D i::.trit:I represr-11t1ng th e owne r, C.ueth ,rnd NJ t.1li t> 1'ic hol, for incl usron oi Su ppl enwn t t: 166 rn1s 1stm g of ,1 pa rcel to t.1!:ng 2 5 .1crcs 111 10 th,~ Sot ll hg,\l c S,1rn lJ t1on D 1stn ct for ,eside nt,a1 u~e. Th e pr oper\)',~ cuir c111 ly ,ancd R sidcn ti JI Th e purp o~e o ( 1h c inclu si on 1s to inst,all a sewe r lin t: .in d ro1111cc1 to th e ex istin g sewer main rn the str ce:t. Tht: lcs,11 is auacl1t!d as hh ib,1 "A". The p,o peny is l.:x:<1 ted oa th e sou th ea st co me, 01 E. Be ll ev iew and S. Holl\' St. FINAN CI Ai. IMP ACT i\.one . UST OF ATTACHMENT S • Wat c, and Sewe, Board Minut e, 1,o m Apri l 10, 201 ~ Prop osc•d 8 1II fo r O ,d,na nce • • • -~ Roll Ca ll WATER & SEWER BOARD MINUTES TUESDAY , APRJL 10 , 2012 Present: Clyde Wi ggin s. Jo Lay , Chu ck Ha b~rncht, Tom Hum s, Wayne Oak ley . Ke ll s Waggo ner. Lin da Olso n, Jim Woodwa rd , Ste11 Jl1 Fo nd a, Ca th y Bun·age Abse nt/Exc use d : Rand y Penn , John Moo re -~ I . M IN UTES OF THE MAR CH 13. 20 12 I\I EET IN r.. Motion: Ap prove the Mi nm es of th e March 1'l,2012 Wa ler and Sew r Ro arcl mee 1in g . Mo \'r d : Burns Seco nd ed : H"beni cht Ahstain : Woodwa rd Motion pas se d unanim ous ly. ~ 2. L ETTER FROM STATE OF COLORADO DATED MARCH 28, 20 12 RE: ,\LL EN FILTER PLANT R.£S W UALS DI S l'USAL. ·1 he Hoard received a le1 ler fr om th e S1a1c of · .:. •rn do da ted March 28, 20 12 regardin g the Ci1y o f Englewood 's Allen Water Filt n::ion Plan! .. :dua ls dispo sal. Siu discussed 1h e po1c n1 ia l cos l and approve d dispos al sil cs. -~· 3. SOUTHGATE SU PPL El\1£NT #166 . The Boa rd rece ived a requ est fro m Ga re th and Na tali e Ni cho l fo r inclu sio n of Supp le ment 11 166 10 in clud e a parce l o f 2.5 ac res in 10 1he So u1hga te !>ani1a1i on Di stric t for res identiJ I use . The purpo se of th e inclu sion is to ins tal l a sewe r lin e and connect to the existin g sewe r main in th e str eet. 1olion : Waggoner Second ed: Habenicln Moti o n passed unanimous ly. 1?1), 4 . INTRODUCTION OF YASSER ABOUAIS H -UTILTIES ENG I NEER I V AND THE W AT E R CO NSE R VATION 11 1.AN . Mr. Fo:,da in tro du ced Y asse r Abouaish, the new tili tic!:i Engi net::r IV tu lite Buct rd . M r. Abo uaish di sc us~c d the Waler Co nsc r\'alio n Plan proj ec t. ~. 5. u:..sumnu u :D v1s1T0R s. Ryan La ird ap pea red as an unsc hed uled vis i1 or. Mr. La ird not ed 1h a 1 th e Water Board Min ulcs and uudio ponion ha .s nol been po slcd on Ilic C it y we bsit e. lie also 1cq ucs tcu th al age nd a a11ae h111 e n1s also be posted on the we bsit e. Staffn o1c d !hat the y w ill make sure !hey arc po ste d. Mr. Laird also reque sted an index of past Water Board mee ti ngs be p art o f th e web s it e. 6. OTHER 1111 eviewed rlisc11ss ions betw ee n David Hill , wa1cr all orney fo r E11 glewood an d J im Lockh ead, wilh th e Denv er \Vo ter Board , reg ardin g a pro pos al. C tt y Counci l, al th e Apri l 9 , 20 12 stud y sess ion, ap proved up 10 $7 million fo r GO bonds for water s ys1cm projects. Tot al amount of vario us proj ec ts will be fo rth comin g. Mcc1ing adjoumecl 5 :25 p.m . The ne,t Wa ler ,nd Sewer Boa rd meeti ng wi ll be May 8, 20 12 at 5 :00 in !h e Co mmuni ty De velo pm ent Co 11 f~1e nce Room. Rcs pcc 1full y s uhm i11 cd. Ca 1hy Burrage Record in g Secre tary • • • • • • ORDl1'ANCE KO . SERIES OF 20 12 BY AUTHOR.ITV COUN CTL BTLL KO . 35 !NTR ODt IC En RY cnUNcrl . MEMB ER ____ _ A 13[LL FOR AN ORDINANCE APPROV ING SUl'PLE MENT NO . 166 TO THE SO UTHG ATE SANTTAT ION DI STR ICT CONNECTO R ·s A GR EEM E:-!T F R TI-fE INC LU SION OF LAND \VITHIN THE DI STR.J CT BOUNDARJES \\/HERE.AS, So ut.h gak Sani1a1 1,)n U 1s1ricl recommc-nd ,;; 1h e inc-\11 ,;;inn nf ;i ppro'l(i ffl <tl<'ly 2 5 ncrL-<:: i111 0 1h c Dist nct; and \VHEREAS , sa id in c!u s1 on 1s located on lh e So ut heast co me r or East Be !lcvi ew an d South Holly Str eet in Greenwood Vi ll age ; and \Vl--fER.E.i.\S, th e pro po sed incl usion is t in stall a sewer \me and connec t 10 th e exi sting sewe r main in th e stree t; an d WHEREAS, the zoning of thi s pro pert y in G,ee nwood Village IS cu:-re ntly zoned Resi denti al which is the prop os ed use of th1 s propeny ; and \VHER.EAS , s:ud annex mion of thj ~ parc el of land wil l not increase the tap all ocat ion to the Southga te Sanj tat ion Dis tri ct ; :md \VHERE AS, the Englewood Water and Sewer Board rcco 1;1.m cndcd ap pro val o f Lhi s Agrccnu.·m at 1ts Ap ri l I 0. 20 12 meeti ng, NO W, THE REFORE . BE IT ORDAINED BY THE CIT Y COUN CfL OF THE CITY O F ENG LEWOOD . COLORADO , AS FOL LOWS : Sect ion I ·n,c Agreement between the Cit y of Eng lewood and Southga te San itati on Di stric t cmu led "Supplement No 166 , to Co nn ec tor 's Agree ment ", which mc lu dcs 2 .5 acres located on the Snuthc.1st co me,-of Eas t Hc ll cv icw and Sou th Holl y Stree t in Greenwood V,ll age, is hereby acce pted and approved by the Eng lew oo d City Coun cil. A co py of smd Agreement is ntta chcJ l1c 1 tto as "Ex.hil>ll I" a1 1<l i11w 1 pu i ate-J hc1c11 1 by referenc e. Sect ion 2. Th e Ma yor and Cit y Clerk arc hereb y auth on zcd to sign and atte st, re spectivel y, th e said Awcemen t for and on beha lf of th e C i1 y Counc il ;mrl 1h e C'i 1y nf Fne lewond, \.f!lorado . Int roduced, read Ill full , and pass ed 0 11 firs t rea ding on th e 18th da y of J une , 20 I 2. Publi shed by T ill e as a Bill fo r an Ordinance in the Cit y's o ffi ci ul new s paper on th e 22 nd da y of June , 20 12 . Publi shed as a 8 111 for an Ordinan ce on the City 's offi cia l we bsite begi nnmg on the 20t h day of Ju ne, 20 12 io , th irty (JO) dars. Randy P Penn, Mcyor /\HEST Louc rish,a A. Elli s. Ci t)' Cle,, I, Lo ucri shia A . Elli s, Ci 1y Clerk of the City of En gle woo d, Colo rado, hereby cert ify th at lhc uh ovc nnd for egoing 1s n tru e co py o f a Bi!I for an Ordin ance, intrc-do ccd, rend Ill fu ll , and p:i s~cd on fit '.:it real.l in g un tht: __ Ja y u f ______ , 20 12. I rn1 cri,;,h i ;1 A Ell is • • • • • SUPPLEMENT NO . _i.!ak_ TO C ONNECTOR 'S AGR EEM ENT THIS AGR EE MEIIT, made an d entere d Into by and between th o CITY OF ENGLEWOOD, acling by and lhrough its duly au t11o rizcd Mayor and City Cle rk , hereinallcr ca ll od the "C ity," and SOUTHGATE SANITATION DISTRIC T, Arapa hoe and Doug:as Co unti es, Colo rad o, herei naft er called the "Dist ri ct,· WITNESSETH : WH EREAS , on t1 1e 20 th d ay of June, I 961 , the Ci ty and th e Drslrict en tered into an Agr ee ment in which the City ag reed to treat scwa go ori gi naling fro m the Distr ic t's sa nitary sewe r sys tem with in tho are a se rved by th e rns Iri cI, whic h Ag ree men t was renewe d by Co nnecto"s Agreemen l dated November 16 , 1988 and Amended April 20 , 2009; and WH EREA S, said Con nector's Agr een1ent prov iU i::~ 11 ml t/10 dls lric t ma y not en large its service are a wit hout the writt en co nsen t of th e Cil y: NOW , THEREFORE , in considorali on of !h o mutu al covenan:s and und ertaking s he rei n se l forth . th e parties agree as foll ows : 1. The City he reby co nsen ts to th o in clu sion of ce rt ai n additiona l a rcil loc;a tod in Ar :1 n~hne County , Colorado, owned by Gareth J. and Notallo G . Nichol and more fully de sc ribed on Exhibit A atta ched he reto and in corp orat ed herein by refEre nce, into So uthg ato Son it ation Dis trict . Th 9 City eg re os that sai d additi ona l area may be St:!1 ved wit h Ille sewer fa cilities of the District, and th at the City wtll l reat tho sewage d ischarged int o the C ity's tru nk tin & ham said adlllli o nal ar ea , a ll In acco rd anc e wi th the Connec Ior's Ag reement dated November 16, t 988 and Ama ndod Ap ril 20, 2009. Accordingly , Ex hibit A rolerred 10 In Paragraph 1 of the Connector's Agreeme nt dated Nove mbe r 16, 1938 and Ame nded April 20, 2009 , is hereby amended 10 inc lud ~ such ad diliona l ure a. 2. Each and every other prov isio n ol lhc s;1 id Co nn eclor's A.gr oe ment da ted November 16, 1988 and Amen ded Apr il 20 , 2009, shall remain unc hang c , IN WITNE ~c; WHEREOF, the pa r1 ies hav e se t their hands and se als th is __ doy ol ___ • :.II ATT EST. CITY CLERK (SEAL) CITY O F ENG LEWOOD lly· ccMc-A:-:-YO::-R:::----- SOUTHGATE S ANIT ATI ON DI STRI CT, ARAPAHOE AND DOUGLAS COUNTIES, CO LORADO By ,!.z •~"(~~ ~NT 'I' Inclusion Peti tio n Page 2 I 1:, F e l, Dated thi s _ -·-day of _____ , 20(~. 5 -,g 1--':> ~-~ v'cr1 [i"' ~ C ,' r . ,-8 2-. 2,, Address Address Telep h one Numb er S ATi::: OF CO LORADO COUNTYOF f\1d-..(?a...\ c> ) ) ss . ) T elephone Num b,j r Th e foregoing instrum ent was ack nowledged befo re me this _j_h_ day of t e.. .L, , 2octL:_, by L ,3--: [ l) / _ -~0-H My co mmissi on expires: 0 /t 't / I 2--, CARO i.OTT [~~ -· NOTARY PUBLIC STATE OF COLORADO My Comml Balon EJ;,1,.,0 G/14i2 0l2 • • • • • • EXHIBIT A (Legal Description) Lot 3, Re-S ubdivi sion of Tract s 17 thru 20, The Clark Colony No . 3, Sect ion 17, Township 5 South, Rang e 67 West, County of Arapahoe , State of Colorado , Together with ½ of the vacated street adjacen t to the North line of subj ec t prop ert y . 'I:_;-.• , .. . ,, -~ ,, \ , .. I ,' l/ \\ ~J \\ ', 55 '<~- • • • COUNC IL CO MM UN ICA TION Date Ju ne 18, 201 2 9 a II So u th gate Supple m en t # 16 7 I Agenda It em I Subjec t >------------~------~-----~-----------__ ,_ I STAFF SOU RCE INITIATED BY Ut ilit ies De p ar tm nt Ste\>vJ rt H. Fonda, Di rector oi Utili 1ies CO UN CIL GO AL AND PREVIOU S COU NCIL ACT ION RE CO MME NDED ACT ION ·1 he V1/.1 ter i\nd Sewer Bo<1 rd, a l th e ir M ay 8, 20 12 meeung, recomm e nd t d Co 1m u 1 Clpprovfll u f a Bill ior r1 11 O rch nance a p p rm,i n s Sou th ga te Su p plem ent # 167. BAC KGRO UND, ANALYS IS, AND AL l ERNATIVES IDE NT IFIED The C ity 01 En gl ewood p ,ovides sewage treatmen t to ap p roximate ly 32 ,000 accou nts o utside th e C ity throug h contrac ts w ith numero us connec to r d1s 1r icts . The ar ea is d efin ed by the natur al dra ina g e and ex tend s so uth a nd eas : fr o m Broa dway to the Vall ey I ighway a nd fr om Ham;,de n to Lmcoln r\ve. e).cl udi ng I l i ghlands Ra nch Oy on tr Ac t th e City of (nglewood m us t approve ;my addit io ns oi land 10 be served by the d1o;tri cts. These a·e usuc1 ll y m-iill si tua ti o ns th a t are w it hin wh a t the City cons id e rs l o b ~ the a rea it has co mmi tt ed 10 serve. Ad eq uale ca p aci 1y has been p rov ide d i n t l1e tr ca 1m en 1 pl illlt to acco mrn odat c all suc h fu tu re 1ncl us 1ons /\nncxJti o n o f 1l 11 s pn rcc:I of land w ill not incre ase, th e til.p a lloca 1i o 11 of 1h e So u1 hr,a te S,111 ,tati o n Di,tric l. A requ est ·.,·a s n·h1de by th e Sou th g,·ue S.1n 11 ;,11 0 11 D istnci r epr esen ti ng th e m vne r, C,1rla G. Shankle, fo r in clu~ion f Su p pl eme1 t # 167 cons1i;ti11 g of a pa rce l 10 1ali ng ::?.19 acres int o the )o uthga te San i l a ti o n Distr ict i or res 1de11 1i,l l use . Th e proper!)' b crn ren tl y zon ed Res 1de n1 i,1\. Th e pur pose o f the in clusm n is t0 inslall a sewer li nr> and con n ee l to 1he e-<ii;1ing sewe r rn ~u n 111 th e srr ee l Th e lega l is atta c hed ,1 1, Exhihi1 "A '' 11" p ,o p erty is loc<1 1ecl 0 11 the no rth sicl ~ of[. G .uden Ave nu e , wcs l o f Col o rado Blvd . FIN ANCIAL IMP ACT None. U ST OF ATTACHMENTS Wale r .1nd Sewer Boar d Minut es 1rorn M;iy 8, ::!O 11 Proposed 8111 fo r O rdinance • • • WATER & SEWE R BOARD TUESDAY, MAY 8, 2012 C OMMUNITY DE VE LOPMENT CONFi;-RENCE ROOM Roll Ca ll. Present : Clyde Wigg ins, Chu ck H,bcnic ht , Tom 13 um s, Ke ll s Wuggoncr, Jim Wuoclwurcl Stewart Fo nda (No t voting), Cat hy Burrn ge (Not voti ng). Ab sent /Excused : Jo Lay, Wayne Oakley , John Moo re, Randy Penn , Lmd a O lso n. Also present: Jaso n Clark, Tom Br ennan an d Yass ar Abo ui sh The mee tin g was call ed to ord er at 5:03 p.m . ~ 1. M I NIJTESOFTHEA l'RJ L 10,2012MEETI NG. Mo ti on : Ap prove min utes o f the Ap ri l I 0, 201 2 Water and Sewer Board meetin g. Moved : Habcnich 1. Seconded : Bums. Mo tion passed unanimously. ~ MOTION FOR T H £ ENGLEW OOD WATE R AND SF.WER BOARD TO ENT ER AN E X ECUTIV E SESS I ON PU RSUANT TO C RS24 -6-402 (b) FO R DISC US SI ON OF WATER LITIGATION W I TH TH£ WATER ATTORNEY . Movecl : ll abcnich t Secon ded : Waggoner Motion pass ed unanimo usly. Li nda Olson enter ed al 5:07 p.tll . _l?Jl MOTION TU RETURN TU rt-I E HEt;ULAR SES SION OF TH E W A TER AND SEW E R BOARD M EE T ING OF MAY 8, 20 12. Motion : Woodward Seco nd ed: l·labc nic l1I Mo tion pa ss ed unanimo usly. '-~-2. SOUTH GATE SUl'l'LEMENT #167. The Board received a reques t from Car la G . Shankl e fo r inclusion ofS upp lc mc nl #167 to include a parce l of2 ,39 acres into the Sou thgate Sanitation Di stri ct for rcsidc nua l use. The purpose of 1h e in clusion is to in stall a sewer line :md co nn ec t 10·1hc exis tin g sewer main in ,he street. Mo ti on: To rccom111cnd Co un cil app rova l of So uthg ate Suppl eme nt 11167 . Moved: Waggo ner. Seco nd ed : Bu ms . Mo tio n pa ssed unani mousl y. I?]; 3. ALLF.N Pl ANT ULTRA VTOLET SYSTF.1\1 ll F.S l(;N -,\M F.N llM ENT 1/.l . Tom Brennan, Util it ies Engineer, appeared to gi vt an overv iew of th e ultra,•iolet (UY) proj ect fo r the Allen Filter Plan t anJ the pro posed Amend ment 113. Thi s ame ndmen t is fo r th e de s ign of elec1ri cal upgrades to !he plant loa d ce nt er . . \1o tiou : To rec omm end Coun ci l approva l oflhe co nt rac t for addi ti ona l eng111een ng and de sign servi ces 10 Camp. Dresser & McKee in the amount o f $53 ,2 40 .00. Moved : Habenich t, Seconded : Waggoner. Motio11 passed un anim ously. -~-4. AL L£:-< P LANT ULT R AV IOLET SYST EM DES IGN -AMEN D~fENT 114. Tom Brenn an appea red to give an 01ervi ew o f th e prop osed Ame ndment II ~ fo r the All en Plalll UV system . The p1opu::ic<l contiac l wi ll be for cn~i11c cri11g S1.'.'t '-'icts dur ing cu 11 slruct iu11, sit1.: visits, spe ci a lty mspcctions and desi gn clan fi cal\o ns. i\1 oti ou : To re commend Co un ci l approval, by moti on, of the con tr t"n, .. I for additiona l engineeri ng and co nstru cti on managemen t services to Cam p, Dresser & McKee in tl1c amou nt ofS272 ,814.00 • • for const ru cti on man agemen t services , • Moved: Burns. Stcu 11 t..lt:J : Wa~gon c:1. • • • Motion passed un an imo us ly -~ S. DRO UG HT MANAGEME NT PL AN. Va ssar Aboui sh, Uti lities Eng in eer IV, app c;arcd 10 discuss th e progres s or ~ng lewood 's Wa ter Co nserv ation Plan and Dro ught M anage ment Plan . A possib le $50,000 gra nt from the State was also di sc usse d. An anicle will ap pear in th e up c, min g Pip eline address ing drought miti gati on a:1d co nserva lion pla nn in g. · ~' 6. CHANGES I N COLIFORM PHO CE DURE!j , Jaso n Clar k, Wa ter Pl ant Superintend ent , appe ared to explain the Sta te 's ne w co lifonn tes tin g proced ur es . The All en f-ilter Pl3nt has not ex peri enc ed a maximum contaminant leve l violati on for ba cteria in th e b s t 30 years, bu t wit h th e new po lic y the odds o f ha, ing a vio lati on increase sli gh tl y . 7. NSC H EDULED V I SITORS. No unsched ul ed visitors . -~ 8. OTHER. None . Meeting adj o um cd at 6:40 p.m. The nex t Water and Sewer Board mee ting wi ll be Jun e 12, 20 12 at 5:00 in the Co mmunit y Dev elopm ent Co nference Room . Respectfully sub min ed, Ca thy Burra ge Recor ding Secr etary • • • ORD INAN CE NO . SE RJ ES OF 20 12 BY AUT HO RJTY COUNC IL BIL L NO . 36 INTRODUCED BY CO UN CIL MEMBER _____ _ A BI LL FOR AN ORD INANCE APPROVI 1G SUPPLE MENT NO. 167 TO THE SOUTH G A TE SAN I l'ATI ON DI ST RJ CT CONNECTO R ·s AGREE MENT FOR Tl-IE INC i.US iON OF LAND \\llTI-IIN THE DISTRICT BOUNDARI ES . WHEREAS. So uth ga te Sa ni ta tio n Di s1ri c1 recomme nd s the inc lusion o f ap prox imate ly 2 .39 :icn~s mto the Di stri ct; :1 nd WIIEREAS . sa id inclu sion 1s loca ted o n th e No nh si de of Eas t Gard en .A.ve nu e. west of Co lorad o Boulev ard in Green wo od Vill age: and \VI-I E.REAS. the propos ed in cl usion is to mst~d l a sewe r line an d conn ec t !O the exi stin g sewer main in the.: street: and WHEREA S. the zo nm g of thi s pro perty in Gree nwoo d Vi llage is c urrentl y zo ned Re side nti al wh ich is thP. propos ed use of th is propcr1 y: and WHEREAS, said annc xa li on of tlu s pa rce l o f la nd will not in crease the tap all oca 11on to the So ut hga te San ita tion Di stn ct: and \J,/l·IERE ,\S , the Englewood \Vmc r a nd Sewer Bo md recomm end ed approva l o f this Agreemen t at 11 s May 8th, 20 12 mee ting; NOW. TH EREF ORE. BE rr ORD AJNED BY TH E CTTY COUNC ll. OF TH E CIT Y OF ENG LEW OOD , C LOR ADO , AS FO LL OWS : Sec tion I Th e Agree ment between the Cit y of Engle woo d :m d So uthgace Sa nit at ion Oi ,tric t em itt ed usuppl t mcnt No. 167, to oru1 cctor's A grcc mcn1··, wh id inc lud es 2.3 9 ncrcs located on the Nort h s ide ofF:ts l Garden Ave nu e, \V e!-1 of Color:1do Rou levard in Gree nwoo d Village 1s hereb y acce pt ed and appro ved by the Englew oo d Cit y Cou nci l. A copy o f said Agreement ·; .111 achcd heret o r\S "Exh jbit I " nm.I i111.:u1puia 1cd hr.::1ci 11 li y rt:fl:rcm;c Sec tio n 2. Th e Mayor an{I City Cl erk an; he reby authorized to sign and attes t, respec ti ve ly, th e 1,;rni Agrcc 1~1c:nr for :md on behalf oi th e C 11 y Cmmc il :md the Ci ty of Englewood , Colo rado. ~1 1roduccd , read in full, and passe d on fir st rea din g on th e 18t h day of Jun e, 20 12 . Pu hl is hect hy Ti tl e ns a Bill for an Ordinan ce in the City's officia: news pap~r on the 22 nd oa y t f June , 20 12. l'ubhshed as a Bi ll for an Urdir.ancc on th e C11 v's urti ctal wet, ;e 1,Lg1ming on the 20th day of June, 2012 fo, thirty 00) days. · Lo ucri shia A. Elli s, City Clerk I, Lou cri sh1:i A. Elli s, Ci1y C:crk of the; Cit)' of Eng lewood, Co\ornCo , her eby cc ni fy tha t the above a11d forego iug is :1 true: i.:o:-,y of ..t B11\ fu1 :11 1 Ord irn1 11 i.:c , 111u ot!Jc c:d, read in full, and pnss ccl on fi rs1 react ing 011 th e __ da y of ______ , 20 I 2. Luucrishia A . Ell is • • • • • • SUPPL EMENT NO. jJ,,_J_ TO CONNECTOR'S AGREEMENT THIS AGRf'f.MENT, made and enlered inlo by and between th e CITY OF ENGLEWOOD, acling by ,;,j th rough lls duly authorized Mayor and Cily Clerk , nere'na ft er called !he "City," an d SOUTHGATE SANITATION DISTRICT, Arapaho• a nd Ooug las Counii es, Colorad o. here inaft er ca lle d th e "Di strict." WITN ESS ETH : WHEREAS, on lhe 20 1h day ,of Jun e , 196 1, lhe Cily and !h e Oi sl ricl Pnlereci int o an Agreement in whi ch the City agre,~1 to t,eat se::w;;1 ge orig inati ng from th e Dis tri ct's sanitruy sewer system with in the are a se rved by the District , wh ic h Agreem ent was renewed by Co nn ector's Agreem ent dated Nove mb e r 6, 1988 and Am end ed April 20, 2009; an d W H REP. said Connec lor"s Agreeme nt r,ro virt es th at th e dis trict may not e nlarge its Se) vi a re ~ witho ut th e writte n co nsent of th e City ; :"lDW , !t-ff'S E1,;-0RE, in co nside ra tion of lhe mutual co venant s a nd un derfa kings herein ~et fo rth , th e part lc::: ag ree as follow!>: 1. The City hereby consc 11ls to the inc lu slon of ce rt ai n addil1ona l are a loca led in Arapa hoo Counly, Colorado, ow ned by Ca rlo G. Shankle an d more full y desc ri be d on Exhi bit A attache d hereto and incorporat ed here in by re ference . in !o Southgate Sanit atio n District. The Ci ty agree s that sa id addi tional area maybe se rved with !he sowe r faclllt1es of lhe District , and lhatlhe City will treat the se wag e discha rged in lo the C ity's trun k line from said additional area, all in ncc ordance w:ih th e Connector's Agreement daled November 16 , 1988 and Amend6d April 20. 2009 Accord ingly, Exh ibit A re fe rred to in Paragraph 1 of th e Connec tor's Agree ment dated Novc mb e i 1 G, 1986 and Amended April 20. 2009 , is hereby amended to include such addilional area . 2 . Each an d every other prov isio n of th e said Connector's Ag reeme nt daled November 16 . 1988 and Amended April 20 , 2009, shall remain uncha nged . IN WITNESS WHEREOF, the parti es hav e se t U 1c.:11 hand s and se als this __ day of __ . 201 _. ATTEST· C ITY CLE R K (S EAL) CITY OF ENGLEWOOD By_~------ MAYOR SO UTHGATE SANI TATIO N DI STRll,T, ARAPAHOE ANO DOUG LAS COUNTIES, COLORADO r-: X H I B J. T l EXHIB IT A (Lega l D esc ripti on) Loi 6, Sierra Vista, County of Arap a hoe, Stale of Colorado ~ICINITY MAP Y AVE. S) ARAPAHOE ES TATES WATER DISTRICT 77S-9589 _RD. (B 7 QQ ~ DI STRICT BOUNDA!i;·~_;;:§? -• 1 . 65 N gw 4/~\ ~ 1··~2000· 2000 0 4000 c'5 • • • COUNCIL COMMUNI CAT ION D ate: Ag enda It em: Subj ect : Jun e 18, 20 12 9 a iii 8111 fo r an O rdinanc e ar<•,p ting amen dm ent s to the C it) of En ~l ewood N onEm rgency Re ti1 e111 e11 1 Pla n IN ERP) Doc ume nt Initiated Ry: Cit y of tnglewood, Finance and Ad m1 n is 11 .111 ve I Staff Sourr e: Frank Gryglewic z, O,rec tor Serv ices D e•iar111 1en1 cour-.:CIL GOAL AND PREVIOUS COUNC IL ACTION n1 e C·rv Coun cil and staff d1scrn se d the chanu.es inco rpo r:u ed m rhe ~tt ached bill fo r an ordin,mre at th e Ju ne 4, 20 I 2 Stu dy Sess ion. Rt OMM ENDED ACTION StJfi recom mends ity Cowicil ap p1 ovc the ,1tt dd1ed bi ll fo , ,Hl o rd inance mald n~ neC e!>5illY c han ges to th e NER P Plan D ocum ent. BAC KGROU ,'-JD, ANA LY SIS, AND ALTE RNATI VES IDENTIFIED The primary pu,po!ie of th e atta che d b ill for an o rdina nc is to incorporat e pro p os ed am endment s h) 1h{' ''1!:R P dnc 11me nt th,11 wi ll c1 dd th e th re e pPrC Pnl employe e co ntribu tion th .1 1 w ,1<. negoti;11 ed w ith the Eng lew ood Emplo~ee s i\ssoc i,1ti o n {E[A) to help o ffset the c os t of provi din g pensio n b enefi ts and equali ze emp loyee contribu tions w ith the N o nE m ergenc y Empl ovees M oney Pu rchase Pl an (N EM P) Th e ame:i dmen ts are n o t in tended to ch ange retiree b en efit s p rovi de d p rior 10 th e effe ctive d ate of th e amendm ent s. The att .1 ched memor.:ind um (prese nt ed to Coun ci l on lune 4, 20 12) su mma ri 1.es th e var ious rcqui r --d chan ges not onl )' 10 implement Ihe empl oyee contri bu ti on but also in cl ud es langua ge clcnn up, cu pital1 .:::a ti o11 co n::.is tcncy , Jnd in co rp or.1 Ics Intern.J I Re ve nue Se rvice ,c:qu 1rcmc 1u s Lo preserve the q ualified status 0 1 the Plan . FIN ANCIAL IMPACl The 1mpl eme nta11o n th e th ree p ercent employee co ntr1b ut1011 sh oul d reduce the nnp ac t o f fund111 g the N ~RP ove r the lo ng-t erm as w ell as eq uali ze the emplo 1•ee contribu tion w ith the N o n Emerge n C\' Emp ln vees M on ey Purch as e {N EM P) Plan . 11ST OF ATTACHMENTS Mc rn o rdn dum Da ted May JO, 20 1 2 Pr op osed Bill fo , O rd111 ance. • • • Memorandum To : Ma yor Ra ney Penn and Cny Co unc il Through: Gary Sears , City Manag er City of Englewood " Department of Finan~"'d Ad~istrative S -c~ '· From: Fran·· ~ryglewicz, Directo r o f F nancc and Ad:-nin 1stra tive Services Dote: May 30 , 20 i2 Rt!: fnforrna 11011 fo, lhe June 4, 2012 Study Session -Non Emergency Employees Re t1rcmenl Plan (NERr) Amendmen:s The pnma)' purpose o f the proposed amendments to the N[RP 1s to adc the '.h ree perce nt employee contribul 1on that was r egol1al ed with U1e Eng lew ood Employees Associa ti on (EEA) 10 help oHse l th e cost of provId Ing pe ns,an be nefi ts and ec uah ze e111ployee coril11 bullons wIIh u,e No11 Emergency Employee s Money Purchase Plan (NEMP). The amendmen ts a,e not in ten ded to ch ange benefi ts pro vided pnor 10 the effective date of th e amendmen ts If Council ay rees , a bill for an ordin ance with ttl e prop os ed changes will be prese nte d ro, CoLnc il's considera tion at tt-ie Juri"' 18 , 20 12 Regul ar Mee ting In co nj unction wilh add ing the employee conlributior-1, add1tio1a l requ irements inc lude. a , Revising th e Pl an doc ume nt ettecllve De cember 31 , 2012 (lh1s da:e coin c ides w1lh payroll p roc ess ing). b . A provisi on to retune Accu mulat ed Contributions (wi lh inl erest) for termma led non•vcs te d M embers . c . A provision to refu nc Ac r.u mulmec Coni nbut ions in F.Xr.A s~ of total b enefit s pa id to Re t ir e es. Beneficiaries or altern ate payee s . T his provides that the mm1murr Plan benefits paid will a lways be al least the amount of th e Accumu late d Contr1b ut1ons . d . Guidelines ror the repa yment of Accumul ated Co ntri bullons for reh ir ed employe es Iha! may be eli gible and choose l o parti cipate in the N ERP Repayment mus t be by payroll deduc tion or a rollover from a qua liried plan w1 1t1 in twelve months of rchuc The re payment res trictio ns arc n ecessary f or the comributions to rema in pre•l ax . e . Language to compl y w ith IRS res trictions and set cus l om ary prac tices for the dislribution o f Accumu lotcd Contrib ution refunds o f $1,000 l o S5,000 by e ither .:i t.:ix .:iblc di stribu tion o r ro ll ove r to a qua lified pla n. 2. Clar ificati on of the rules rel ated to the res tora tion of prmr ser,ice for a, employee v-ii th a bre ak 1n servi ce. 3. Updat e the required fed eral gui de lines for qualify1n~ • tory service. Th ese guidchne s comply w 11t1 l he Uniforme d Serv ices Employment and Reemployrnem ,,ts Ac t (US ERRA) regulated by !he federa l governmc 1t. Thes11 chang es will insure Pla n camphar,~ :. Cl;u1fir.;itio n o f lhn 1mm ~Employee" to clan fy w hn is P.ltg 1ble for the N ERP Changes lo co:nply with fe dera l res tn ction s on Pl an m anda tory d1slnbut1o ns of DROP benefits to minim ize potent ia l undue tax burn ens on DROP partIcIpanIs The ln lernal Revenue Service (IR S) pro hib its m an datory distribut ions. 6, A req uest l o clean-up languag e Iha! provides for distribution s 10 be m ade less frequent th an month ly. An example is 1f a r8tir e~ we re lo re ce ive be nefit p~yrnt:nts of less than $10 0 ;,e, mo nth, the retiree coulCI re qu est the b enefit be pa id quarterly ins tead at receiving a lump su m payment This place s an ad rrn nis trative bu rd en requiring addit ional p rog ramming change s for lhc few reti rees requ es l ing periodic :m ym e:it ~ w hn rm; due an a m o unt less than Si 00 per month 7. Mu lt iple changes l o provide c larity and consistency th roug hou t the Plan doc ument Co nsistont cap it alization or to rm s w it h a definition under the P la n • The I RS prov ide s I.Hm efi cial tax treH tment for "q ua l ified" reti re ment plan s. To pres erve thi s b11ri •frr ·ul l ox treotmcnt, plans m ust com ply w ith numerous IRS re q uirements , inc ludin g insuring retirement p! .. , 1"-ore uul y ,nte ndo d l o provi de bene fit s for retired employees . Th ese res l :1c11on~ lncluC:e not ri llowtng lhe re c,n ploymcn l of a retiree to receive bene fits unle ss t ile em ployee reasonably h ad no intention of return ing lo wo rl{, or is ove r 62 yea rs of aqe when benef it s co m mence d ano separates serv ice or at least t 20 days . • • • • • OR l11NANCF NO . SERIES OF 20 12 BY AUT HORITY r.rn JN GL Rn.I O 18 INTRODUCED BY COLNC IL MEMB ER _____ _ i\ BLLL FOR AN OKDINi\NCE AME :-J UI. (j I rJ LI: 3, CHN'.I Ul 4, ENT I I LL'U ··CIT Y OF ENuLl!WUUIJ NONEMERGEN CY EM PL OY EES RET IREMEN T PLAN AND TR UST AS AMENDED AND RESTATED EFFE CTIVE DECEMB ER 31. 20 12 OF TH E ENGLEWO OD MUNIC IP 1\L CO DE 2000. WHE REAS , dun ng the mos t recen t ncgc ti a 1011s w11 h the Englewood Employee s .A.ssoc inti on (EEA) rcg:i rdi ns hcncfils, ii was agreed tha1 tlhisc employees would mah a three percent (3%) co ntrib uti on to tl u: No nEmcrgcncy Empl oyees t\.~ri?"!;!llt-i1 t f>l;u, (NERP); il nd \VI-I EREAS , thi s :omribu1 io 11 1~ 10 hc\p offscl the co st o f prov icl1 11c pen sion bl·11 cfi 11i and equa lt ze c111 plo}ec co ntnbu11 011 s wi,hin the N :tEmcrgeacy Emp loy,·e; Rc1irea1ent Plan (NERP); and \V HCRl:AS. th~se amend111e 11 1s are not intended to cha ngt! n:un:l" benefit s but to make the nccc"snry chtingcs to the NFR P Pl;in Oocunu:11 1 required h y thit; <\grccmcnr NOW , TI·IEREFO RE, BE IT ORDAINED BY TH E CITY COUNC LL OF TH E CITY OF EI\G LE \VOOD . COLO RA DO , THAT: Secti on 1. r nc City Co un1,,;il of the Ci ty v f Eng lew oo d, Co lorado , hereb y nu1h or izc s am1,,;ndm g T11l e 3, haptc r 4, of th e Muni cipal Co de 2000, 10 read as follows : Chapter 4 CITY OF ENGLE WOO D NONE~11:RGENC Y EMPL OY EES RE TIREM EN T PLAN AND TRUST AS AMEND ED AND RESTAT ED EFFE CT IVE J \,>'C:>,,JW I, 2QQ8 DECEMBER 3). 20 · 3 -4-J: Pu rpo se. Effcc 1ivc as of Janu ary I, 11,)'J',I LJcccmb cr .U~. the C tt y l ·o un c 1l of tnc City adop ted the amen ded and rcs 1a1cd Plan, :i s ~ct forth hcrei 11 , to co nr inuc and rcp lncc th e Plan prev io usly in effec t. The Pl an and Retirement Fund are inte nded to meet the requi rement s o f Scc 11 ons 40l(a) and 50 1(a} uf thc hncmal Rc vc;11ue Cot.le of 19 86, m, ;m1crK.lcU . The Pl iJH, p cv iously J..11 ow 11 a~ th e " il y ol Englc\\ood Retire ment Plan ," shall-l!t!retn&fw-be ti ~7t0w11 as th e "C ,t y of Englewood Nonemergency E1 ,1p1 oyc<·s Retirement Plan." ·n1 c Pl an a11d the Retirement Fund fom1in g a pan hereof, were estab lid1 cd and shall be maintained or th e exclus ive benelit of th e elt gible Emp loyees of the C t1 y and thm Benef1c1anes . Nu µm t o f Lh1: Re1in::11 1c 11l Fund can ever rc ,cn to th e L u 1 except as nc rcrn a fl cr pro \·••I d or be Lsed • fo r or d ivcncd to purpos es oth er tha n th e exclusiv e benefi t o f lhc! Emp loyee: 11f thc l ,1 and thei r Bcneti ctan es . This am en dm ent and resta teme nt o ft he Pl an sha ll not, in any way, affect the rights of fonncr Employ l!c:s who pa.n icipatc d in said Plan n11d who eit her ret ired or othcrn'lSC 1cm11n al t:rl 1·11 •ir cmp~oyment priN tn ~.~~ n,e Clllb.eili, .. 20.17. ·n,e riu h1i; if ;my, of '>uc h 1,,1, U •f Em ploycl'S an J o f th eir B cnc Gc ian cs and the amounts o f their bcm·fils, ifan ;1 shal l t.~"'l t1l\,1 1c to be gove rned by the provi s io ns of th e Ph n :t s it was m effect o n Decem ber H ,1-9.0& ~-1r 1hc doh;, if c urlie r. o f th eir re t ire ment o r tc nninnti on o f e m p loyment . w 1\c ss spcu !i .:.1 ll y prov rkd fo r otherwise herein, 3-4-2 : Definiti o ns ond C o nstru ction . 3-4-2 -1: Name. T he rc:tinm1 em inc o me pl an ns set fo nh ir.. tf:js l .. un 1cnt shall be kn own as the City Cl f Eng lewood No nemcrJ.!Cn c:, Frn pl oycc1:. l~c 1i rc111r n1 Pl:m :mr1 Tm "t :rnd 1~ hrrri n"ftrr rcfcn"rrl 1n :'\C. 1he 1'Pl m1 ., 3-4-2-2 : Definitions. Unk ss the conlc ,"t othe rw1 ~c 1cq ui 1cs, tlic: J:fi nitium, d11,I gc m.:1,1! IHl1 vi,1 011 ~ ..:u111 <11 11c<l 111 tlu ::, S uU :-.cf..:ll l'n guvcm th e co n'i 1ni c1iun o f thi s res wtc d Plan. A . Acc,,,ed IJ c:ne fi t m ca11 s th e bencti t d ct cnnmcd 111 :1ccordancc w11h Src11 011 J ~-7 hereol , 13 . .4cc11 mul01e d Co111 n b 111io11 _ m:an > th e sum of the Member's co nt ribut io ns tO this Plan. credi ted with in lerc.. 1hcrcon al the ra1 e o f J pe rcent pi:r annum ~P..i!Y.J.UelU of the Member's bc ncfi l C V l l\lllt:ll C ►S C. .·IL •i,nria l (o r .-l cru arial/y) Eq uimll'nt me:ms cq u:i lit y in va lue o f the aggrcga1c amou nt s cxpw •cd to be rece ived und e r d ifferen t fo rm.; o f pn ymcm bo cd 0 11 in1 crcs 1 rntc onJ mo rt a lity assum 1:io ns :i s defin ed be low unl ess o therwi se s pc,,::ifi call y p1 ov1 dcd i11 th e Pk111 , !m erest '{ate Ass ump tio n for Altcma u, c Pcn od 1c Bcncii ts. The 1nt crcs 1 mtc used for pu rpose s o f comp uti ng allcmn tivc pcnoc1c fem~ of be ne li ts s hal l be 7.5 ptrce nt cffoc tiv, January I. I 986 1. /11 'U<''i t Rl,te As.\·11 rnpt 1,m /nr Sinr:le-S11 111 A 1vmc t1 n. Effec tive fo r the c:i lc nda r year begi nning on Ja nu ary I. 1986, and fo r eac h calendar yc:i r foll o w in r ,;;cqu entia ll y thC'renflC'r, th r inlcrcs r r:u r US ( 1 fo r r11fJ>0Sf•s of comp11 1mg s ing\c.•-s urn paymcms sh:t ll be the 1mm~d wtc an nuit) r:n c (s ubJ cc t 10 :1dj wa mc111 :1s rcqll 1red ~ r dc fe rr etl an nu 11 1cs) used by 1he l)en!;io n Benefi l G u:mi.nt y Corpora t io n :1s o f 1hc Jnnu .111· I coincid en t w1tl1 o r prcccd1 11g the da te as of whi ch the .i.moum u f the altcmati,·c fo m, of bc1 1cfi1 is be in g dctcn nin c.<l )11.:rcun<l cr. 3. Mortalit y Assum ptiot1 . • • • a. Effecll\'C Janunry I, 20 12, them rt3lit y assumplto n fo r c3lcu la11 011 shall bca uruscx ra te that is fifty rcrc:::r.t (50%) male . fift y pcrccm (50%) percent fe male, take n from the 1994 group a•un11 1y mortnli1 y table . For the peri od July I , 1999 10 Decem ber 31, 20 I I, suc h 111or1a l11y ass umption shall be o ,1111 s,·x r>le th at is fifty rcrce111 (50%) mole, fift y percent (5 0%) femal e, take n fr om ,he 1983 gro up annuity mo rtality table . Prio r lO July I , I 999. such rn ort nluy ass urnpll on shall be• uni sex rate that is fift y percent (50%) male , fifty pc recm (5 0%) ·•:male , token from 1hc 1971 gro up an nu11y mortality tab le. b Solel y for pur poses o f Sec t ion 3~-16 -2. he reof, o n nnd a rt er Janu(l ry I . 20 I:!. th e mortality assumption for ca lculati on shall be ;i lmi ~t:x ra te 1ha1 1s fin y pcrccnl (50%) male . lif1 y percent (50%) femal e. to ken from 1hc 1994 group annu11y morlolity tab le. In the case f di stri bulion wilh annuity starting dates cm or afte r December 3 1. 2002, th e mon~lity iablc used to adj ust any be ne fi t or lim11ation under Code Section 4 l 5(b)(2)(B), (CJ, or tD) as sc i fo rt h in Scc1i o11 3-4-16-3 of +!he Plan is th e tab le pre sc ri be d hy Re v Ru \ 2001-62 D. /Jc11 cjici01 y means 1hc per son or pe rsons who or e so designa ted by 1hc Memb er . ~, '' ·1tm1~er or Vc i.1 ql Mcmhc;r lrn s filed. 'llh the! Re1ire 1mm t Rsn nl ill ace .1.:4 -~-1 . lO recein~ :my pa}111tn t 10 which n Ot!nc:lici ary ma y b(!comc cn tillcd under tin s Pion . E. Boa rd o r R,mremem /J ua rd mea ns th e Bo:-i rd ap poi nted b y the C ity Cou rn.:il and ch:irg.\.·d with 1hc gencrn l administrmi on o f the Phm as ~e t for1 h in Section J-tt_g -11-1 hereof. • F. City mea ns 1he C ity of Eng lewood. Slat e of Colorado G. Ci1y Co 11 11cil means the Cu y Co w1c1 \ of the City . • 1-l . Code ur /11t emal Hev11 ,111 e (.'ode me,m s th e i.n tcnrnl Revenue Coclt! of 19~6 16 U~l' ( 19 86), ;i s amended from time ll11i m e . Co mpi!IISat;on means 1hc tolal cash remu nerati on paid to tttt ~~fora calendar year by th e C ny for persona l service~ 1 ·, tin as rcpon cd on ~he Effif}~ ~ inc ome tax with ho ldi ng st:1lement or statement s (Fonn \V -2, or HS sub sequent equival ent ), includ 111 g longevit y pay and cxc lud mg bull' ,;cs, cx tr~ p:1y , compc:nsati o n time, overtime. lu mp-sum paym~nts m h t!tl ofaccmea vacn uon tim e, sick I ;we. or personal lea ve, work er's com pcnsa11on nnd any co ntri bu11 011 by th e Ci1 y under thi s !'Ian. or th e hk c, bul inc\ud111g any c rnpcn sa 1i on 1hal the OO>J,k;y"" Mrnil>cr ha s elected to have de ferred under Se cti on 457 and Sec ti on 125 of ,h e lnt cmal Reven ue Co de . Effec tive Ja nuI1ry I QS9. the amowll of .i tvkinbcr's c,,mpen sation fo r the pu rpos es of the Plan dllnn g any Plan )~Car sha ll nol cxcc«l lwo hun dred 1h0 usnnd dollars (S200 ,000 .00) subj ec t to cos t- of-li ving adJUSt111c11t s in :i ccordancc with L'odc Section 41 S(d). In add11i o n 10 other ap plicable llm i1 ~1t1ons set for1h in 1hc 13tlan, anu rm tw11h s1and 111g any other provi sion o f the v Ian IO the co nt rary, for ~Cl an,., c:1 bc ginmng on or aflc r January I , 1996, the ;"J1111un l ~0 11 1pc11~:n io n 0!0 cnd1 "noncligib lc member" tak en im o accoum un der the pJ;!lnn shall not exceed th e Ommbus Oud gct Reco11ciha tio11 Act '93 ann ual co mpe nsati on li mit The OBR.A.. '9 3 annu ~tl co mpcnr.ati on limi t is S 150 ,000, a., :i dju med b) th e commi ss ioner for inc reases in the co st o f livin g in acc ordan ce wnh Code Sec tion 40 I (a) ( 17) (h) TI1e en,., nf livin g :u!J11 s1rnc n1 in cffccl for a ca h:ncfar ye.1r applie c; 10 nn y pe riod , nnl 3 exceed ing 12 11101:ths, o ver whkh cornpc.11 . a t ion is determined (determin ati on period) • bcgmmn g m suc h cnlc ndar ye.ir. II a dc tcm1mn 11 on penod co nsists 01 fewer 1hn n 11 month s, the OBRA '93 ann ua l cc11npcnsmio n li mi t will be mult ipli ed by a fr acti on, th e nu merat or o f wh1ch is the num ber o f mo 111hs in th e dctcnnh1:n ion per iod. :111 d th e dcnomimuor o f whk h 1s 12 . A "nonc li gib lc me mber'' is any m,Mc mbcr \I.ho fi rst became a ~ember in the fl Ian c!u nn :1 p l J:m y 1c:1r hcl~111111 ng on m after .Janu ary I , 1996 Effective Janu ary I , 1989, thro ugh Dcccmhcr 3 I, 1996. in dc tc.-nnimng the compcni;a tion o f a mN cm bcr fo r pu1])os cs o f this limito 1io n, the 111l cs o f Code Sec tion 4 14(q)(6 ). sha ll ap pl y, except III nµp ly111 g, such ru les, the term "fomi ly" shall inclu de only th e spo use o f the member and any li neal descendants of the member who ha ve nm auainc<l age 19 before the clo~c of the year, c ffocuve January I , 1989 1hroun 1, Decem ber j I , 1996. if. as a rcs ull of the npp hc11 11 on a l such ruks the adJu s1cd an d compcn sa11 on hnu tati on 1 :xcccd<..'Cl then 'he limi1 n1io n shall be pro rn 1ed among the a ff ·1ed indi vi dua ls III proporti m , ea ch such indiv idua l's compr.::nsatio n us dcten nincd l ' dcr thi s Sub sccli on 2-I 0-2-2(1 ,f thl! Englewood Municipn l Code pri or to the app li ca tion o1 .ni s limi 1a1io n. For purposes o f 1. ... k ulatmg Comp cn.smion 011 or aft er Ja11ua 1y I. 2002. the limita tion under Cod e Sec tion 40 1(a)ll 7) 1s in cre,scd w $?00.0 00 .00, as adju sted. J . Credited Sc ,v1cl' mcnn c; the period o f Se rvice rende red hy :m Employ e.:1.· a!i a Member for w h ic h rcdit is ~!l owed . K. Di:i:a biluy mc:ms a ph y~ica l or mental cond ition wh ich cmulcs th e Membe r 10 n.,-cc 1vc .i di sab il ily income under 1he long -tenn di sab ili1 y i nsurance co n1rac 1 mai111 a in ec! by th e Ci ty. L. Ejfec1ivc Date &fiihis Pla n _,.,, w~s ori gina ll y ,ffc c1Lyc Janu ary I. 1970 a1 ·1 · +hts--amc ndcd and rc stutcd Pi nn 1s afreet i ·e CHHtfio nur,,; I. 199 1 fr.Qfil.time to tune. M. F::mplnyN' mean, any r c r,on cmpl ny crl hy th ~ City ~Ma ~~ent; fu ll -1 imc....non~i:xcn10_.1, n ~ . . " . . B===.._.,_._.....,..,_,,,.,.,,""",,_,,""'""' ••· li•i· •nEI ~-Fo r the p urposes o f th.is re t irement pflun, poli ce o ffi c ers, po id fire fi gh ters, 011d elected -· =-==~ , · -; ' · l!l'lSOll IJli3j)iJ s ;tlll!J.il "-'-'""""""""-,,,,,......,'""'"""""''"""""· on 1s re vise , l~~e-.kmuary-l.--1 .!J.8.1-;--mt.4uded,1~e111 1~le~•t!e:" Ara le·ls~B en=t~l a:·ees ·i1 hin 1h e !Hdfrn ing ..i: <><le-&eelien-4-l-l{t~~H-kueM~n1~-«J11Slitu te -l<>Sfrt1 ta11..wei 1t~ ,;,i . -f"'IOen l of th• i,enhii,:hl> •01n1"'1<sa1eJ "e,kfere• • 11!Ji11 the mea, ing e f Ce~• Soat+on 4-l4+>)(l)(('J(ii), ,hen ·he""" "lem 1>loi·ee' will nat-i,ll'llhie •~H'ffif'~w,r;,,I b~ o plrin desorihed iu-GoJ c Seot ion t. J 4(n)(S) unles~H~t-hi>r •in~ flFO"i ll eE.I b) the 1e-rms-of-thi s P+a ,r. N £.xem,'.J I £mploy£"e mcn11s an Emp loyee h~1vi ng one of the fo ll uw mg tillt:::-. a~ <ldi11t:J by City Pers onnel Pohc 1cs mid Procedure s . Cit y Manngc r, A-sstst-a 1H ~.U: Hy l'\'lana gc r . an y Departn •cn t 14....i l rrc.lill. Muni cipa l Ccurt Judge. l'tt y !\itom ey, and Ass istant Ctty !\tlo rncy . Effec tive fonuary I . 1988 , "E.<cmp t Emp loyee'' shall also include an y manage ri al, superv isor; or contid1...1 11 ml emp loyee as de lined by i1y PC'rso 1111 cl Poli c 1~:-.:md Procedurl'S . • • 0 Final Avera ge Momhly Co mpensation means I /36 of a Membe r's toia l Co mp en sation during th e tl urty -six (36 ) cons ecuti ve full calendar month (de tenni ned wi tho ut th e in cl usion o f a ny B reak in Se rvice) wilhhl th~ last ont hundred twe nty (120) completed foll calcnd t1 r m o nths of cmpl oymc'O t with the Cuy which yie ld the highe st avern ge Com pensa tion . In the event the Me mber was emp loyed for fewe r th an thirt)'-S ix (36) consec ut ive fu ll calen da r m nt hs, ,uch avera ge m nthl y co mp en sat ion shall be ba sed on hi s Comp en sa ti on fo r the thirt y-six (36) success ive full month s dun ng his las t o ne hundred twent y (; 20 ) fu ll ca lendar m :,ths of e m ploym ent wi th th e Ci ty that would yield the hig.hest avcrlge, o r !ti s fu ll pcrioJ o f such employme nt , if less than th irt y-s ix (36) mon ths . f.Qu,urooscs o(calc11l ating~ M2!Jili! · u1ui:nsi11~rn1bcr's,,C.omll.~o sm.um.s haU b_~ cansiil i:r.g\__CQ1w,usali.o.n_onlyk1!tu.1kn~11U11omhloLll'.hiclwbc jg creasc js oaW (!IO.IJgj; th~ month in whi ch tA>JliU1nent __ 1rs ,.. P. /11.rnran ce Company means an y in sura nce comj,any or co mpanies app ointed by the C it y ~ for long -t em1 di sab ilit y coverJ ge, or as provided m Sub;ecti on 3-4-12-3 hereof Q. l...t!ll W.' of Ahse 11Cl' mean s any ab sence :mthorizcd by the Emp loyer und er such Emp loye r's standa.rd perso nne l pra cti ces , provi ded that a ll persons unde r !amj la r ci rcums tan ces m us! be treat ed rilik !: in the i ri1ntmg cf such L l'i:IV C o f Ab sence, i1n cl prov id cd fur.he r thi\t th e bnploycc rci ums c.r re tir es w1th111 1he pc::n od spec ified in the :''llilh o ri1.cct Lea ve o f J\hscn cc. R. i\tfember me ans any pe rso n included m the memb ership of 1h1s Pl.111 as provid ed in Sc ct1 on J-4-3 hereo f E f.feoHY-&-lf1oonry I , 19 8 7 , tmoludeci ns-member s-fl re-ie,ased-e1npl eyd0s 11itli:i 11 the-111'.slll iHg e fCe~e See tie 11 1 I 1(nt(-2+, ,, S. No rmal Rerirn me111 Agt! lll t!a ns a ge six1y-li ve (6 5\. • T . Norm al Rcrirc mcrr Dm c mean:. the fir st day o f the calc:ndar month co 111 c1de nt with or ne xt fo ll owing the s1.<1 y-li ft h (65 th) birthda y o f th e Membe r. f "/a n mean s City of Englewood No nemergency Emp loyees Re1irem e111 Pla n and Tnis1. as amended fro m tim e J tune. V. P/m1 .·1du11 m r.tra ro r mea ns th e Retirem ent Bonrd of the City . \V /"1/m ; }'enr mea ns th e ca ·:ndar year srnm ng Janu ary I and e11d1ng Dece mb er J I . X . Pr~viuus F'ltm 111c;:i ns the filw Gil) e f £.,01(.~lct~ (in cliJJi11 g th~c...Cit · Qf !;_uglew_ Q n a · n I any predecesso r pla n(s) theret o) in fo rce and, 'fe e t fo r th e pcnoG pri or to Ja1rnm,-I , 1999 ~ember 11..l.Oll. tke Pl ea lmeai• being omeHaea ona f~-Any re ference herei n tn 1h e Pr ev iou s Plan .1 s of n ccn:tm cfa1c M fo r a ccnam period shall be deemed a referen ce to the Previous Plan as the n in e ffe ct. Y. Rcli,-ed M e mber means ,1 fo nncr Member whose cmp h }, ,r nt tenninated by reaso n of rc1ircm cn1 ~.PJflinP to Scct1 on 3-4 -6:J , r .'·1-Sf.-~ and who is rcc ci\'ing o r is c11111lcd 10 rcc ci ,·c , o; wh ose Benefi crn ry o r cs 1.,1 c 111 ,--mill ed 10 rt 'Cl'IVt', bcncfi 1s under tlu s Plan . Z. Retireme,i f Ilene/it or Pen rio r, means any Rc 1i1 -.:111e!ll l:l r .H:fit prov id ed fo r in Sec ti on 3-4 -7 hereof . 5 AA . Rellremem Fund or F11nd mean s th e "CHy llf Engkwood Non,:mergc ncy Emplo)Ces Rcurcment Fund ,'' 11K1mtn 1ned b·, th e Rcurc mcnt Bo ard or Ill acco rcfanc c wuh th e tcnns of th e Trust Agre emcn1, amend ed 11 m tun e to tun e, which consti tutes a prut of this Plan BB . Se rvice means 2 person's period or peri ods o f emp lo)lllen t as an Empl oyee use d 111 dc1crmining cligihili ly or 1hc mnnunt nf hem·fi1 r: a, dcsr nhcd in Section 1.4.4 hcr l'v f. CC . Tn1s1ce means a ny qua\,fied and ,c,i ng Trcstce appoi nted b)' the City Coun c il ns Nnmcd f-idu c inry for the in vcs1111cm an<I man 11gc111~n1 of Pl an a;;,c ts. as prO\'i dcd rn Section J-l • 12 hcn:ol. DD. Vested Memher mean s :l fonncr rvt cm hcr wlloi;e Cred 1t ~d Serv ice !m s tcn nma ted by reason ot her than rc ltremclll or LJ1 sa biht y, wJ19JL.~klc.d...a e s 1e 5 1 ~ r · · 1 · I ~ and who is cnti tl td to rcr.cive. o r whose Beneficiary or cslate is enti tl ed 10 recei ve, be ne fit s under 1hi ~ Plan . A Vestt!d Member s h:ill bec ome a Retired Memb er upon the actual co mmen cement of bt:n cfit pay men ts J-.S-2-3 : C uus1ructio11 . T he mas cu lin e ge nd er, where nppca rin g 1n the Plan. shall he de emed tc.1 in clude 1hc fem ini ne gender ,rnd wo rd s used in the singul a1 s.li all 111dud c th e plum I udcs~ llie cu11te.'CI de.1rl y 11lll1ci1 lo tu the;: l.:lll lltdfy . Wu1d s s u1.:h ;1:--"hereo f," "herein ," and ''h-:::reundt:r," sha ll refe r 10 1hc en11rc ~flan. no < to any panicul ar prov ision or sectio:1. The JJ Ian and trust shall eac h fo nn a pan o f the other by re feren ce and tcn ns sha ll be used 1h ere111 111terchan gc;ib ly. 3-4-3: l\·lcmbersliip. 3-4-3-1 : Em pl oyees o n ,Januar)' I . 1970. E,·cry pe rson who wa s an~ "' o f the C it y o n fanuary I. 19 70 co uld become n n\M_ember in th e p a on SLl '.~h dn tc by pro per ly fi li ng wnh the Re tirement Board , on or befo re such d.it c, th e fo nn of m..:m bers hip ngrc emc.tt fornj shcd fo r tha1 pu ,po se . .A.1 1y such pe1 s011 wh o d id nul fil e.: the: f.m11 uf 1111:m ber!:>hi p agrc~mc 11i 011 1..ir bcforc such dale rn ay th ereafte r file such member shi p agree ment and bec ome a !\·I em be r o n the fir st da y of an y subse qut!nt month. 3-4-3-2: £m pl oyres lli rrd After .Ja nunri· I. 1970 . Fo r eac h t!,E 111pl ovcc hired aftt:r J:inuary I. 1970. and pri or 10 tvta y 2 1. ]flQ I. me mberslup 111 th e t=tflan shall be :i. cond iti on of empl oy ment ;inci eil ch ef111pl 11yet! !-h nll he,.o mc a ~it':n her 0 11 1lw d ate o f cmploymenl . Sur h efmp loyec shal l be required lo com plc1e the form o f membership ngreemcnt :it the tim e 0 1 cmploym~nl or :i ppt1 intm c:nl , except JS foll ows: A . Thi! C i1y Coun c il m;i y. by ordin ance. est abli sh o plional pensi on 01 dcfen cd c o 111pr.:11!:>at iu11 plan s l(.1r t! °;>.c rn pt ~ =mp lo yec s . Upu11 e st a b li slunrnt o l any such opu ona l plan(s), an efx ·--mpt eJ;;mp loycc has the o p l iO n to elect 10 co me w1tlun the p1ov1s ions o f such pl an : prov ided. howeve r, that an etxe:n pt el;,mpl oyee ma y nm concurren tl y be a mem ber of mor e th an o ne (I) retircmem plan to whi ch th ~ Cit y is making C(\ntrihull ons on hi s or he r bclrnlf dunng lu s or her e mpl oyment by th e C it y. In the event that an) satd );exempt el;,mpl ovcc of th e Cit y. who 1s pres entl y a tHM_cmbcr of 1he JJfla n. clcc1s to come wl1 hin 1he pr0\1Sions of • • ;my 01h cr re1irt'm c nt pl :rn e~whli ,hcrl hy th e l il y lounc il nn cl funded :-i ll or in pan by th e • City, he s hall have 1hc o pti o n l o become a 1,1, 'cstcd m cr.1bcr o fllw r f lan (regardless o f • • • whether or not he hns complet ed five (5) yea rs of ~red1ted s:ie rv1ce) or to withd raw fro ·n the pj!lan the amount ca lcul ated unde r Secti on 3-10-2 hereof. For ea ch e!;.xem pt e!;mp loye, hired on or .,ncr January I, 1988, membe rship in the money purchase plan sh:t ll be a co ndi l1on of empl oyme nt. B , An ttfm pl oyt•c who b,·ronH"S an efxemrt efmployec h~ pro 11101i nn nr ;1 pp "in1111 en1 or othe rw ise, sha ll have s 1.xty (60) day s fr o m the effe c11 ve d:Hc o f thrir ap po intment Ill sa id cxc 111p 1 postt ion durin g whi ch to elect either to rema in in th.i s JJf lan or to become a 1rn:111 bcr of an optional plan . prl!Y.iclcct.JliullllQDal P.l ,Html!Sl.mwir~ 1bc sa me Member Comributisln ~u )-4 -"·I rcauircs for this Plnn -T he elec tion to become a member of a nother pla n ~h nll be irre\'ocnble except as provided LO S cc 1io n 3-4 -18-2 . In the event tha1 a mb:J,ember elec ts to co nvc n hi s or hc1 member ship 10 lhc Ci1 y of Englewood Nonemergen cy Empl oyees Mone y Purchase l'la n (mone y purcha se pl an), a d ctcnnmabl e amou nt shall be tra nslcncd 111 acco rd ance with Scc1 ion l-4 -1 8-3 C . lly Co un cil p1 cvio us ly dcs igna h:d the l11 1c111at1011al Cay /\'1an agc111c nt .:iation Retirement Corpo ration De ferred Compensation Plan ("ICMA-RC Plan") whi ch is establ ished under Secti on 45 i of the Code as an optional plan to wh ich th e Ci1y would ma ke co ntrihu1ions on beha lf nf e&xcrn pt e ·mpl oyces who dcc1 lh.i s op lion. D. C11y Co unci l prc vim.s ly cs 1abl ishcd a mo ney pu rchase pla n !O r manageria l, '-Upcrv1 sory or co nfidenti al emp loyees cffcc 11 ve Ja nua ry I . 1988. as a plan to wh,ch the Cit y and th e empl oyees shall mak e co ntributi ons on behnlf of any efxc mpt afmployec wh o pa ni c1 patc s 111 such pl.i n. Effec ti ve Mn y 2 1, 200 I, s uch plnn i s rcn nmcd the City of En gl ewood No nemer gency Employ ee s M o ne y Purc hase Plan . E Effec 1i vc Jul y :?-0 , 200 1, a f»,hl cmbc r 0 f 1hi, ~£1:ln who H•· I . An aclivc eJ;m ploycc. incl udin g an eJ;;mp\oycc c urrentl y receiving benefit s umlt:r th e Ci ty's long•term d1sabillly co ntrac t, or 2. A v,Yc s1ed nlJ:1 cmbcr. s hall h:1Vc th e o pti o n to elect , in accord:i nce w1t h Section 3 4 18 - 1, wheth er or nm to he co :ne a memb er o f the Cit y of En glewood No nemerge ncy Em pl oyees .vl one y P rcha se Pl an ("money purchase plan '"). F. i\ non-ex empt emp loy ee hi red on or a ft e r May 2 1, 100 I. shall inrn1e dia tcly upon cmp ln)lrlC11t ckcl to pani":ip ,,tc.: 111 c1t lt cr 1h b tJf la11 or 1b c m i me} purdmsc p lan . S,11J clc ~11u11 shall be irrevoc able excep t a~ provi ded in Sec tio n 3-4 · 1 S<t J.,i .J .J: Termin nt ion Memb ershi p o l any tttM,embc.:r shnll tenrnn ah! ii ancl when he sha ll cease to be an ef mpl oycc fo r an y rea so n. ex cept as pro vi ded in Sub scc11o n :-4-4 .3 or Subscct iO'l 3-4·)·28 hereof. Cred ited s:_icrvicc shall be us,,d to detcnninc a ffi t:j.cmbcr's a ,e.cc rucc b!lencti t and clig,b1h ty for bencli ts under th e pf Ian. A ffi b_1emb cr"s i,/;;red,tcd s crv icc JS th e ela psed lim e pcnod from his 7 date of cmj)l oyment with the C ity , as an efmployec, to his date of tcnmnauon ot suc h emp loyrnen1 . e'°e pl as provided bdow J-4-4-2: I .i mirnrion on Crc>ditrd :'\<'n 'iC'<' A . No peri od of es;rcd itcd s.S,c tv icc s ha ll be dee.meet 10 be incre ase d or ex ten ded by ovc nune . 13. Crcd11 cd •Servi ce s hall no1 in clude any pen od of lime during which 1he mMember is on an approved ~lea ve ot aAb sc ncc or mtcrru p11on of se rv ice as provided in Subscc uon J -4-4 -3 hereof. r Peri od<; nf em ploymen1 \1.i1h 1h cC'ity rrinr '" th e dmc 1hc ef.mp lnyct: hccn m~ n •"Mcmhc r shall not br included a s rcditcd sS,crv1cc un less such an el;,mpl oy cc (I} clectc._ 10 beco me n fflMcmbcr o f 1hc pj!lun on January I , 1970 pursuant to Sub sc-c1i o11 3-4-3-1 hereof, or (2) 1s i;ovc1 cJ Ullllcr the µrov1~11 .. ,11s o f Sub si:ction 3-4-4-3 hereof. IJ . Crcdued s~cf'\·1cc shall no1 incl ud e any pcn od on the ba r1s of w'.11ch J rc.·:1rcmcn1 benefit 1s pi'l yable und er :m y o th er defined benefit rctircmcm or pen sion plan to w~ich the Cil y made co mnbu1ion s. 01 her than bcncfiis payabl e under 1he Federal Soc ia . ·,ccuri1y Ac1 or !h e Volu nteer F1rcfigli 1ers' Pen sion Fu nrl C. Crt:dited G~t!rv ice shall nut in cludt! any peri od of ti me fo r wh ic h lht Ci!y con uibutes on behalf o f an~ ej;mpl oycc 10 !he ICMA-l<C Pl an the C11y of [11~~ u.ru;ru c;mcu · ~~ cc · .)'. • .f\JCkh ili~ilU or i.lll )' 01:1cr o ptiona l tJ,e;..:t=t=t,tl OOfll!"'!lsati&tl plan in lieu of !his i,J!lan , as provi ded in Sub scc 1ion 3-4-3-2 hereof. F. Credi1 ed s~ervice shall 1101 be exiended beyo nd a m,Member's da 1e of 1emu11a11011 for lump- sum pa ymt:nt s in lieu o f acc ru ed vc1 ca ti on, s ick leav e or per so na l lca\'C. G. Credited s~er\'ice sh:ill not incl ude any period of time th at a ~ember co n1inuc s workin g fo r 1h e C'1ty nf1cr co mmcn ce mcnl o f 1hc n1M cmbcr's pnr1tc1pntion in 1he dl!fcrrcd rc 1i re 1nl.!n l optio n pla.i1 puJSua111 IC Scc110 11 )-4-7-S J-4-4 3: llr cnk In Se r vice . A. A R',Mcmb cr sha ll incur a break ,n se rvi ce if hi s sServic c as an efmployce tennin a:cs . ROO-ll<l ~-•'1.'lf-reHi A~+e-e-fH-f+1~~"-Hlf4fl~llli n-tw~..y.a-(-I~,~~!~ SEffl il8Ct lCtFR~lRAIO d The Rcti1 cmcnt Board shall lmve the µowc1 to dctc11nine when a b1cak Ul service sha ll hav e occurred , and such deten·ninati on sha ll be made in a nondi sc rimin atory manner ·111e fol lowi ng shall not be cons1dc 1 l.!d n brc a~ •n .>c:rvicc A J... A tcmpor:1 ry lny .of' hec;1 11 ~c of an 1l1n e~i:. nr frlr purpo<;er. o f ecn nnmy, stis pcns urn , or di sm issal, fo ll o \'CJ 1y dea th , or reinstatement, ree mplo yment or rcappointm~nl wi1hin one (I) ycnr B. J,. A fo mci l IJ.ca ,·e of •e.bsc ncc, duly approved by 1hc Ci1y Manag er fo r a spec,lic pcn od, followed by dl!.11h or by rc111statcment , rcempl ,,l~'Tllcnl or rc ap pomHnt.'TII wi1hin 1hirt y (30) days al\er 1cmti nalion of 1he lj.eave of •Absence . s • • • • • .!1 • G, ~~ Rllj' Rl0Rl80F "'"116 i~~l<!AR~IIIO llttH ttt½tttit) .i CI' "td8 dr lhd U,H~ud S lllld.i (i11alt1 d111g !)(!I iJd in tl.d U 1tih::i:,I ~Hll~I Ma.in&-tt11lme ef "'ar) slaell, "'1il<,.al,senoe ef reas eAal>l&-jus1ifiea11en re, add 111enel dela1·, re!11rn 00 the Se p •iee of1he Cilrwillain nine11· (9Q) ea1•s aAer 1he tim e "'heH-O di so ho,:ge-frt~HnHtfar) s@r ·iee RS f:irsf.-o~le 10 su1:1 I:\ em13l e~·ee h~ tRaHHil<>1al,er e r empleyee e ees net mlim 1a 1he Sep•iee ef1lae Ci 11• Y i1h1n-+lae-l-iffie sp ee1fied aB a,.e, s\:leh lert••e of a8senee i;haU--be-eettstde-rad e 13realc 1n se r •1e-&. Nelwttl!Sland~pre • i,ien a f 1he plan 10 the een1ra,:·. ~,~ sep ice eredit M1 resp0 rt -tEe ill ee pra lElaEI in oeee FtleA ee widrGooe-Sec~ion-4 l-4f<>), Q... The penod during any ~ave of a~bsenct: or i111 em1p1ion of sS,,: ·ice shi't ll no1 however. be included in ~rcdi1cd s~crv1cc , Effcc1i ve a s of August 5. 1993 , a !L eave of oi).bsence pursuan1 IG the F:11ni ly and Medi cal Leave Act of 1993. shall nOI be co nside red a break in serv ice: how ever , th e eE_m ploycc wi ll 1101 rc cc 1\'C any s~crvicc cred it during suc h 3n ab sen ce . . \Her Januury I. 19~P . 1fe11) lom1er m1m1 1J.er~eo-Or-nttn e!"ted ) relum s l0 ser ·10tHtS-M ~tlt)IO)'t,0 •11h in Ii •·~ (5) years AAer 1,1 s fl Att!l of 1ermin ati on~-or-tf--a-femuw--11,1~~ returns 10 sep ·joo as ••~Aer--s ueh-fi..,.,(5) 1•ears l,u1 ··i1h et1 1 reeei>'ing any siHgl e ti1:u11 pR)nt c?11I lie rc?um:l er, 1lie11 f.J~l~liealll" wier erc?t:l i1eEI ser ·iaa shL~tefW-ts.e '"'" prier ereEli oea se p ·ioe shall ea porn,,mollll;• lest suejoe110 ,1l1e-fo11l1er '"", isiens e f fltis ~ul3re01ien 3 4 1 3. lfan)' s1::1 eh reh ire e,l.+netn~hod reHtmefl le seP tee 11 s a11 em13 lay ee wi;.lti-A-f.we--{~ar-s-after-tlwHk~Mnioo-t+oo,-ho&r --::ei •·eEl a single su11~y11Nml--ffi--lH,l• &Helifeme•t l,enefi 1s, An ae1 unrial reeue1ien sonll 1,e muJe in hi s re1iremen11,,~.....ie, Suasem ieA 3 1 la I here e f>1nles s the rep sys the Fund-wtll;in-+weRt,y fe "' (2 ·1) ameu nt , "'ilh Hll6Ft!SHlHlle-rat<O-de1ermifled-ull<ler--Su~011 3 1 2 2C2 l.ereeffin1eres1 rate assu mpl·K>ll fer-sit>g'-nl-jlBY~rom !he HAie !ho meml,er re ee i··•d the pa1mea, 10 111"-dafe-ef ~ .:w'!cl.l,;=!illl.!ebd!!.afil/d&.il.l!.!11.!MJEb!l:lli.!ill!lilllill!l.!.IY:.L.li,l,l,l"5.!lM.!::iaW!li.ebJJ!h~ IJW-Linci1ilil: ilb'S PCC nr int C:UUJltion of ==,..._1,"""""""'=,.,.,=.,,_,.,,,,,,. ... ,.,"'"""...,.,"""'""' · · lt~_Mi;mb..eq_Cr%iitc.ct 1, (OUllllJ!Qli • • ' , • · · \ ) a lliJll C, ' ·, ' ' ' ' V [Qllover ~ i!£.Wll.!llll . P~YrolLdi:.c1J~!!Q1whc.Memllli,ni11sLmaru o □e-rnnc irrevocabl e c)eqion µtlllrui;turn..to :.s;ndrus ...MJ;mileund;h<;.J;les1iilllll1,s1 au1horize payro ll de duq1on.Q(Jhc:,.m1~ ~11'.lll'Q\ nyeca sof.tiik ocrio.cUn ou · ~cy.on.d.J)..mon 1b s.nf.Jlu:,Member 's r,;ium 9 , de~ic:omed ilc. MembeLc.on1ribu1i_~ns. 1hc__paymil Ci l'..Jlutm rjbed i11 C9_d,s.,S,c->,1iwl,{hl(2),.J.Uill · Lde.due1mrut uc 10 1em1ination or 1hs Member's :i!l!in.Jh~!lu,cD,,wrni pcnod21~iUlm•m =======•..,...,~1~h~c~~...,,m,.,~B"'u:s:,.,.,(ll\Y,jJQJhcJ>Jan 14• Pi\>lii £Ql tbe \i.;~w uhil\al C®IUbt ll illl lS RsDHY!llbnl must be Jl]?~ _descub!:d..11L1he_p1-e_c.w:J iui:al!llli\i:.i!lllu. ll. W!l..ll'!l.!Jl!ig,..-.iww .si:n:m:,..1s~1 · · 1e dau: ,-.,.,_,....,.""",.,......,,."""""""""""""""" .. .Jh~ l'lnn..»;i!Lrcs t.mc 1hs ,!l -~~"""':"""""":"~~=: sa Ves ted Memb er on '·~--"""""'"'""'""'"""'-"'"""''-"-'""""""""'""""-='-"-'!d"'-IILOWlllJJl lali:d..Conm mm · om I c an. • Mcmhcrs o f 1h e ~,Cl:"l n :\S of J:urn :uy l , I Q87. wh o \t.'t're prc\inucdy cnve red hy th e r fl;in hu1, du e to a prior tcm1ina tion o f employment, rec eived s uch a si ngle-s um payment , and were tli c111 ct:111ploy ed b y the City ,cgardl c·~ o f1 hc time that expi red bc:twccn their 1cm1 ·r.,1tion date and rc cmploymi!rn dat e, shall have unt il Ju ly I. 198 9, in o rder 10 elect to repa y suc h sin g lc-swn am o un t and there by avoi d such act unriJI redu cti on. T he amo un t to be repa id sha ll • be calcu lated as set fo n h and must be repaid b)" July I . i 989 . . '-\.ny former nonves 1ed el;,m p loyee wh rerums 10 service as an -el;,mploycc murc th;u1 five (5) years aller h.1 s dJtc o f 1e mu not1o n and \1vh o 1s a mM,cmbc r of Lhc 13 'Ian as o :· Janu ary I , 19 87, shn ll have unl il September 30. 1987 to mnke wn nen appltcat ion to 1>,e Rwremen l Boa rd to have hi s prior~rcditc-1 s:i'!rv1 l·e, if an y , rcs 1ored . T he Retirement Bo ard sh:1 II review suc h Jp plicmio n and sh:ill determine on a nondi sc nminat ory b Js is , w hether s u ch prior ~rcditcd ~sc rvi\..C sla all Uc IC ~tu ,cd. U11t.l ~hall in form the tttMcin br r o f it s dclc nnin :.nio n by Do.:e mbc r 3 1, 19 87. A.ny Mcmbcr of the Plan wh o \\US an Empl oyee 0 11 Janu ary I . 1970 and who dtd n t clcc1 to b c:omc a f\lcr 1bcr o f the Plan on fanuary I , 197 0 pursu:mt 10 Sub secti on 2-10-3-1 hcrL~f will , as o f Ja nuary I . 1987 , receive credi t fo r all service prior to 1hc date h:-actuillly bec ame a Member o f the Pian . Su ch ., Me mb er 110,y elec t in writin g, pri or to Ju ly I 19 88 , tu pa y a sing le sum amount dct ennin cd on the ba sis o f the amou nt or a~cc umu ltncd :ontnbu110n s thn t said Member wo ul<l hav e acc umulated in th e Plan as of Jul y I, 1988 had he el ected to becom e :1 l\.1ember of th1: P l:rn on January I. IQ 70 and made th e rcq t1ircd co n1nbu11 ons l'a ch year on th e b os1s of com pL!llSn t ion he rcc civcC e,.~h year . If th e Mcml:c r elects not 10 pJy the si ngle sum amoura , hi s f t.:tin.-111c111 S1J:•.:11 cfit Jclcmunc<l u1 :l.kr Sub si;,,;11 011 3-1 -i-l I 1i.:uf ;hail be reduced by the ctuana l eJ;qu1 vakn1 of 1he sin gle s um paym e nt due ns of J tly I , 1988. 1--1-4--4, E ffect of Othe , Pinns 1 0 • • • • Cred it ed Serv ice shall not inclu de nny peri od on th e basis of wlti t.:h c1 Rc:t in::mc:111 Bc::u c:.fi t i~ payable under any other defin ed benef11 rc1iremcnt or pension plan to which th e Cit\' ma de co nt rib ut ions , otl-.e r than ben efit s pa yab le under the Fede ra l Social Securi ty Ac t or th e Vo lunteer F1 rcfigh 1ers' Pen sio n Fund. Cred ited Servic e sha ll not inc lude any period of time fu1 which lln; Ci ty contribu te s 011 behalf of an Exempt Employee to the ICM A-RC Pl an or an y oth er o pti onal deferr ed cornp cnsai ion pl an in li eu of 1h is Plan. as providec in Sub sec tion 3-4 -3-2 hcreot. 3-4--l -5: Mi sce ll aneo us. No Pcnod of Credited Se rvice shall be deemed 10 be in cre ased b~· ovc nnne . A yea r o f Crc dncd Se rvice sha ll be give n for each three hundred sixty fi ve (365) da y •)c1iod. beginning with th e fir st day of em ployment , whi ch elapse s while th e ef mploycc is ent it led to Serv ice credit und er th e abo ve pro visions of Subsect ion J-4-4 he reof. k!-,-t,.6.;....Cn:dilc!LS.foicc.fotlill lit on• 5cnic •·· em~ · CID· from <IY~lified ntllitao-scrvi c du d nc 1he ·emplo1ment a[a ,, · , · · with rcs o · -· - a, Crc du ed Scmce ~eccssa,v 10 Be co me n Ve sted Memb er, ~'ice co mus wward lhe Gve (5) vcars ofCrcd ucd Scfficu1e1 u· C C . Jl., C.1cducd Scp-jce for :\II Pu moses ?\her Than Vcs1cdMcmb.cc..Re.mii rcmcnts For Ilfil™ ·s.c rib ect i s s· · ,~ •'• , i ··a~~ r c)cCIS JA.J11akc comribu 1i ons 10 1hc we s..de.<.:.rib cd in Subse cJi<m ~ 3-4-5 : Co ntr ibutions . J-4-5-1: M<!mhcr Contrihutions E -ile . ··ill e e ,equif6d-or-penmnea 10 00AIFl8Ul<H0-lR<!-l'lan . £.,,,.,.,_,....,==.,_....,..,,'""''""'"" 1 ·IDJ.,gi;~lUOl 2 ng Mrmbn js crn.uiww.~ ~ wbn_sli all ontnb1u c.1 0 141;.£1'1 ~ .... .,.,""'"'""'""c ru e 's "9lllWfilli2llfor pcr j uch 1\ls _@MIJglla\e.d,;ls_Mi:rnbi:r . 11 cl1 -=~=---.,.,.---=~-~l~d~Ji~x~1b~C-,J~C~.1=1Y-~UL\tYidW!L'l! lPl ouw: 1 crt from tbs Memb er's gross inc-omLJor fc derill =====~-oll~l~ri~b~µ1~iO~ll.-. he Cny sb;H be added to IQC ~8c~unwlmcd Co ntrib,111ion s..inJhu 11Jt · ~ct!_~ i:u n1ribu11onuo.-1lu~.w.t.il g Credited seo'icc or is no l r.t"t~LvJns 11 3-4-5-2 : C ity Con t ribu ti o n s. TI1c Cuy w ill , fr o m time to tim e and nt least annuall>•1 make contnbutio ns to the T ru st Fund to the cx 1ent nec essary to fi nance the bcnc:fit s provided by the Plan o n a sou nd actuarial ba sis. The ity ex pec ts to co mi nuc such cont n buti ons lD the Plan, but as.;umes no respo nsibil ity lO do so nnci re serves Li ll.! righ t to suspend or to red uce con tn bu 11on s at nny tune . :t -4-:=;.,J : Ap plic11tion o f Forfr iture" Any amo um fo rfeit ed b eca use o f the tcnninati on of employment ,)f n Member prior to h is lrn ving acqui red J fu ll y ve st ed ri ght 10 Re tire ment Benefits , bec <.1 ust: of tl u: J t:dlh ufa11y ~cmbc1. 0 1 tor ::i.ny 01!1cr reaso n, shall not be applie d to 111crca sc t he benefit s which wo uld otherwise be payable to any o th er Member. The amo unt s so fo rfe it ed shall be applie d as soon as possible to reduc e the c ontnbut ions requ ir ed to b e made by the C ity . 3-4-~4 · Co nlrihu tio.ns_fo.r_I!_i;:riruis of Q ur,li fic d Mil itn_cy_s cni c.e. a!i • 1~rnnt~Q~..llY..11>\:...lh!; s 1l1c Memb er '-'.wu,g mncdJ;onunu9.!!fil' riod.o bs.,.Mcm bc bs-•.1u.ilifi cd m.iliw rv servic;e ·□1c A Me mber m;w wake su ch cont rib utions duang a ocri od bc giruung_oi~e.LS wcmol~11W 1tu he Ci1v,;wd liw ine fo r 1b e slmncr of fll'tl5l~ars or thwi ll1.ll~ ~gcnod..pi gualiliclmilirnw-sJYiss To 1he ex ten t 1\ls Member ma kes @rudb.u tiQ)lS ~.., this....S_(:c.1ion .... 1.~Msm2Cr will rece ive Crsdi 1cd ScP:'i cc as.;ks.crib,£d,,.in SubscsJ4w 3-4::i-6(Bl for the Pr:riU<!Jil-Uu alifi.t-d ;uilitttrY ;,s;rv isc:: w whid1 \hi,µ.illllrjbu tionus:lmc. 3-4-6: Rc1iremcnt Dat es. J-4-6-1 : Norm 11 I R etirem t nt All ~nna nv1 ll, f:tll lime Einploycc.:s vf lh c Ci t y s ha ll become one hundred percent ( 100%) vested upon att :mun ent of thei r No rma l Reu remem /\gt! and 111:ty rc11 rc at any 1i m c th erca lic r. The c ffecl 1\e da te of retirem ent unde r the pro vis ions abo ve shall be the fi rst day of the fi rst mcm th fo ll owi ng the m0111 h in whi ch c:uch F.mpl oycc ci 1hcr: /\. Actu a ll y retires from c:m p lo yrni:nt wit h the C 11y, or B. Has att o.mr.d No nna! Kc11rcmc nt Age and ,~ :1 ">art -lim e Ve sted /\•1cmbcr empl oyee of the Ci ty, or 2 . Has ceased to cam C rcdncd Service due tO the applica 110 11 o f Secti o n 3-4 ~-4. 3-~-o-2: Ea r ly K eti r em en t . • • • • • • A. Regula r Ear ly Reriremenr : A Me mb er or Vested Member who ha s a11ain ed the age of fi ft y. fi ve (5 5) years und hns c omp ll!tcd ot lea st li ve (5) years o f C redited Scmcr.: may e lec t to reti re under Re gular Ear ly Retirement an d have benefi t payments co mm ence as of th e fir st day of any ca le ndar month , wlu c h sha ll not be less than thirt y (30) nor more than ni nety (90) da ys after th e fi ling of wrinen notification wit h the Retir eme nt Board. B. Spcciri/ Early Retirement: A Member sh.ill be eligible for Special Ea rl y Re t irement a s o f th e fir st day of rmy ca lend ar month if hi s cmp loymcm tcrmjnm es after he h;i.s :111 ai ned th t age of fift y-live (55 ) and the sum o f h!S age plus hi s Credited Serv ice at 1em1in ,ti on eq ua ls eighty- eight (8 8) or more. Su c h a Me mbe r may elect Speci al Earl y 1{ctirc mc nt upo 1l th e filin g o f w1111 c 11 11otifi c a1i o n with the Re tirement Board not less than thi r1 y (30) nor more th an nin ety (90) day s prior to the d:u e ben e tit payments arc to commcnc,:. 3-4-6-3 : Oclnyed Retirement . Every Member upon reach ing hi s SJ xty-iift h (65 th) bin hd ay shall be ful ly ves ted in th e benefi ts cn rn cd pri or lo sut:h dntc i nd shall be c li g1blc to retire un de r the Pl an. How ever , any Me mber eligib le for no nna l reti rement may d cct 10 de lay his rc1i rc m<•11 1 d ;11c a s pcnn111 cci hy the Cuy Personnel l\:1 li cies and Pro cedures . Hi s de lnyed retirem ent date: slrn ll be th e tirst day of th e month, co in cident with o r next foll owing the dmc o f hi s ai;twtl lclii cmrnt. As a comJ1 t1u 11 preceden t to co ntinu anc e in empl oyment beyo nd th e No mial Ret irem ent Date, th e Member shall fil e with the Re tirem ent Board th e writt en dc s it;:rr lati on of a Bene fic iary , wheth er or no t th e Me mber e lec ts an op ti o nal b enelil in accnrd :1nce w11h Sect inn ~-4 -~ h1:-n:~o f. 3-4-~: Dis ability Retirement. Any Memb er who is di sabled pur suant to Sub sec ti on 3-4-2-2(K) hereof shall qual ify fo r n i'-<1 hi lit y rc1i rcmcn1 ;i,;: provid ed herei n. l',1,}n1 en1 of a Dis~bil ny Re1 irement Bene fit shall comm ence on th e fi rst day o f the mont h next foll ow in g bis NoITT a l Retiremen t Date.~ t3tt)maut shall b1:J 111u!:1~ i.l~ 1.:1f khd 111 .1 t.le) 1:J f "Rt! ffll:JR~h iR ·hi eh ~fi e dernh-eH-he-ReliFOEI iteml:le r eeesrs er ll.is Disobili:y eeases , ... il.iehe•·er fi,st-ooours . If Disahi lit; eea ses e:i er after th e iv'eml,ers ~le Afl al Re1if.,men1 !;>ate aAel ile dees net roteffi te fu ll tioa e em~le;•flent ·itlHhe-Gity, ~,s abtlil) Re 1ireme1H [lenei+4-5holl ha r.ie n1im1eEI in d1e--s ,u~1er as ir hi s Di s·18i lit~ ha~ ~ !!..1.l'Jll~nll.![the Djs abjljJy Rctir cp 1cmJ3,sne4U!illllb.<;,i1Ub,e;JQ rn1a lfoqn des cri bed iu Sc;.q ion 3+7 -5 unl csu uc,Msmbsc gLcc.1~ionaUollll.ll..\ID.l!i!ltL\lLS.1.;,1lQJJ i+s If the ~ Mem ber's Dts abt lit y ceases prior 10 hi s Nomrn l Retir ement Da,c an d he tS not reemployed by lh c (_ 1t y. and ifhc had met the req uirement s fo r :in earl y o r d e ferred ves 1ed Ret ire men t Ik nc fi 1 C'11 the d ate of hi s rcti re 1r.c nt from Disa bi lit y, h e s hall be enti tled to receive, c o mmencin g o n the fi rs t da y of the month nex t fo ll owing hi s No rmal Ret1r~me111 Da te , a Re tire men t Benefit cqlla l to t}.e early o r deferred vested Retirement Benefi 1 10 w hic h he woulc ha ve been ent itled , as of th e da te of hi s disab lem<n t. Su ch Retireme nt Benefi t to be c .1 lcu latcd shJII consid er the C redited Service he cou ld have recei\"ed duri ng the perio d of his D isa bi lit y. if 1h e Member requests th e comrue ncc mcnt o f his early or deferred vested Rct ir cmcni Be nefit as o f the fi rst day of the mo nt h ne.xt loll owrn g his Ii tty li tlh (5 5th) b1nhda y, or ns of th e li rs. da y o f a ny subseq uen t mo nth which precede s hi s No rmal Ret irement Date. hi s Retireme nt Be 1efit shall commence as o f the begi nnin g o f th e month so reque sted, but the amo unt thereo f shall be 13 rc du ::cd in accordance wi th Subsect ion 3-4 -7-2 hereof ba sed on the numb er of years by wh.i ch the • start ing da te of the Reti remen t Benefit pn>1ncms precede the Mem ber's Nonna I Retirement Date. If Disab ili ty ceases before a ~Membe r atta in; his No rmal Retire men t Da te and the Membe r ,s ree mployed by th e Cit y, the Ret irement Benefit paya bl e upo n hi s subsequent rc llremcnt sh.1 11 he d etcrrmncd in .1ccorcfrl ncc wi lh 1h e p m vis ion, nf S11 h,cc1in n 1-4-7-1 hereof inc ludin g Credited Serv ice for th e peri od that he was d isabled. No twi th s tandi ng i'.\ny other provi sion o f thi s Secti on, no Member sha ll qunli fy for a Disab il ity Rcti reuu:nt Bc m:fit 1f tl n: BuarcJ J t:kn 11 i111:.s Lh.11 Id!> D i!>.t bil i1 y n:sult s fro m au aJd ic1io 11 tu n arcotic s or hal lucinogen ic d ru gs, an injury suffered while engaged in a fe lonious or cri minal act or ent erprise , or service in the Armed Fo rces o f th e Uni ted Stales whic h c:1tillc s the Member to a vetc:--an's d1sab1l11 y pension . Disa bil ity und er the Plan sh all be cc ns 1dc rcd total and penna:i clll if it is detcnnined by the Board th at the Member is elig ible and rece iv ing rli sabih ty ben efits from the long-tenu di sabilit y ins uran ce cnn :rac1 nrn in rnincd hy the Ci ty. Di snbi ii1y sh all be cons ide red to ha \e ended i f. prior to hi s Nonna \ Retiremen t Date. th e M crnbcr is no longe r eli gible fo r benefi ts fr om th e long-tcTTTl di sob iht y ins ura nce co mrn ct mni ntnincd by the Ci1y. 3-•:•6-S: Required Di stribution of Retirement Benefits. No twith sta ndi ng any oth er prov ision of tlti s 1 1J.n , di stribution of bcnt!fil s und er thi s Pl an sha ll conm-1 ence not later tha n Ap ri l l of the co len dor yea r fo ll ow in g th e later of the calendar year in wh ich 1h c tvfemb cr att ai ns age seventy and one-h al f (70½) or th e ca len da r yea r in whic h 1t -- M ember reti re s. Di stri bu1i o11s sha ll be made in ac co r J nce wi1h the requi remen ts o f regu lati o ns under Code Section 40\(a)(Q) :1s :i ppli ca ble to govcn uncnrn l phms , in cl ud ing th e min imum incidc n1al death ben efi t rcq ui rcmc ms. 3 -4-7: lletiremcnt Benefit s. 3 .4 .7.1: Norma l or Delayed Reti•cmcnt Up on rcu rcmcm a l o r aft er hi s No nn al Retirement Date . each Re tired Member sha ll receive a mont hly Re 1irement Bc nc fi l equal to one an d one halfperccm {I ½%) of the Membe r's Fin al 6..veragc M\)nt hl y C o mpe nsat ion mu lt ip lie d by the total number of yea rs (incl udi n{~ frac lio na l year<.) of 1h e Mcmhcr 's C redi ted Sc;-v 1cc 3 -4 7-2: E nrl)' R etire menl. A . .'l,1g1 ,/ar Early Retirement . I\ Mc111 bc1 01 Ves ted Member, cl 1g 1blc fo r Regu lar Ea rl y Re 1irement and retiri ng pri or to hi s ft 1o nna l Ret iremt:llt Dme , sh all be t.1 11 itlc:d 10 a n:d ul:cd Re ti remen t Benefi t whic h shal l be his Acc rued Benefit on his Regu lar Early Retirement date, redu ced by one fourt h of o ne percen t (.25 %) for each month by whi ch th e payme nt commences prior 10 the first oftbe month fol lowing his Norma l Ret irement Dat e. 8 . Special Earf.v Relirement. A Member who meets the requi rementS fo r Spec ia l Earl y Re rircmcnl sha ll receive a monih ly am r,un t com puted r1 s fo r a No nna l Retiremenl Be nefit 14 • • • • • consi dcnng his C redited Se rvi ce to th e date of hi s actua l Retir ement , pay a ble with out re duc ti on fo r ea rl y co mmen ceme nt. 3-4-7-3: Disabi lity R etireme nt . A Mem be r wh o meet s the req uire ments fo r a Dis ab1l1ty Rctircmcn1 Benefit as a resu lt of recei vir1 g pa)1ncnt s fro m the City's long-tcnn disa b ili 1y insurance co nt rnc 1 sha ll recei ve n mon thly am ount comm enc in g on 1hc fir st da y of the month ncx l following 111s Ncm1~I Reti re ment Date and computed as for il nonn :11 rc tircmcm under Su sc:c ti on 3-4-7-1 h~rco f, co nsid erin g hi s Fin al Average Month ly Co mp ensau o11 m the dat e o f tu s rct1rcmcn1 fro m U1 sa bil11 y and Cre dit ed Service fo r the peri od he rec eiv ed long-term dis abili ty bcn cfil s from the Ci ty's long-tc.·m1 disah ility in surance co ntract . 3.4. 7-4 : Drlnyed R etirement. A M cmhc r retiri ng ~ubscq ucnt to !u s Non 11a l Re tir emen t Dat e shall receive tht: monthl y ,).1,cti rc me 111 1,Jlcnc fit co mput ed und er Sub sect ion 3-4-7-1 hereof, co nsi deri ng hi s/her fl;in al c1A vc 1 ugc tttb:1 nth)y ~0111pc11snt ion ;11 the date of h isn1cr .ictu al rc t1rcrn cn1 ;,,nd 1h c ~rcditcd s.S,erv 1ce he/s ht.! ac cu muln1cd to th e date o f hi s/her actual rcti rc:mc 111. 3-4-7-5 : Nor11111 I Form o f J'Rymr nt Unl ess opti onal bt=nt!li ts have hccn e lected or a rc p rescrib ed purs uant to Sect ion )--4 -8 hereof. the bas ic mo111h.l y F,li et irem ent b~en efil. comp uted as set fort h a bove, shall be a ten {IO) ycmcen ain an d life bene fi t. Such benefit shall be in equa l month ly payments co nu11cncing on th e lirs ! clay o r th e m o nth next fn\lowin g 1he retir ement rl a1 e, and coruinu ing at 1nonthl y mterval ,; C r a period or one hundred ru netecn (11 9) additi ona l mont hs end fo r the ,jl,etired ittM,cmb er's liletune thcrcullcr . T1i~ last bcm:li t 1>uy 1n c11t ~l1all be 111ade on lhe fi rst day of the mon th of th e f ctircd H-1Mern l~c1 ·~ Jcath, unl ess pa ymcm s have be en made fo r fewer th an one hw1drcd twenty (1 20) mon ths. in \·.,h.i ch event payme nt s shall be co ntm ucd 10 th e named bl!enc fi ciary, ccasmg when an :l.ggrega tc af on e hundred twemy (120) mo ,uh ly p~ymcn tli have hcen m:ulc in the F,Retired fl\M cmb cr and his /her I,Jiencficiary. If th e ,f,et1Ted mM ember IS married at the tim e ben efi ts arc lO co mmence, th e s pa usa l co nsent rcq u1rcme!11 ls of Subst:l'li or 1 3-4-8 -2 hereof 111u::.t bi.: Ille ! befo re pny mcnts und er thjs Sect ion co mm ence. In th e evcn1 th at no 9Jlc ne fi ciary is livi ng at th e deat h o f such r~e11red ff-\Mt:mb er, 1h c: aAcllmn:11 e);qui val ent va lue o:the monthly ins ta ll ments for th e ba lance of the 1cm1 ccn a in will be compu1cd and pai d in one sum to the e:s 1atr.! of th e FRc11 red mM:c:mbc1. If at the <l cc 1th o f' the last surviv in g 9 enefic1a ry fo \l owu1g the de.::!th of th e f Re tired n1Mcmb cr, moni hl y installments hav e not yct be en pai d fo r th e tcnm ce nain , the •~ctua n a l • !;quiva lent value of the in stal lments for th e bal :m cc of th e tenn cert ain will be cv mpu1 cd and paid in one sum lo the cstale of the la'-t su rv ivi ng 8Jlcne fi ciary. As provided by Subsec ti on J-4 -16-2 hereof, ,Retireme nt bUe ne fi ts ma> be suspe nd ed for a ,ll,c tircd ffij\i ember du ring a pe ri od of employme nt su bsequent to hi s/he r actu a l rc t1 r<1 ncnt da te duri ng whi ch h c.'shc is rehired und receivin g com pcn snli on as an em ployee of the Ci ty. MonthJ y payment s sha ll comrntnce and be dctcm1ined pursuan t to such Subs cc11 on 3-4 -1 6-2 hereof. 3-4-7-6: Accrued Credits and Ve sted Benefits Under the Pn•viou s P inn Pre served . 15 ·n 1c res tm cmcnt of the pfrcv10us ~l!lnn by 1tu s I' >lun shnll not opcrmc to cxcl11dc, d im~ni j h, linut • ur rc~tnct l he pa}111en 1 or conti nua tion of pa~en1 of benefits acc1 uc<l oJ!:i r Lct.:c mln:r ~ ~ I he amoun t of s uch, rc v1ous p 'I an benefi ts, 1f any , 111 the course l f payment by tht: ((rustec unde r said pCr ev ious p.Pl an. to any person on December ;.;.,.+<19& lQ.1.!l.U. shall be corum 11 ed by lh i! tJ:m stee umicr the lnlt;I rtgrccmrnt fnrmi ng it pnr1 of thi ,; r£lnn, m the Si1 111C' mann er, u11 dim1 m shed . preserved, :i nd fu ll y ve sted under this p flan The eligibility fo r , and am ount of. any be nefi t of n.ny kind, pa ya ble conuncnc ing nncr Dec embe r ""+'l&{i .lQ,J.QH •;11,Jer th ,~ p),:lnn 10 or fo r an y perso n who wa s a ttiMcmbcr of t he pj;rev iou s 1,r1 "rm,1 who bc:nmc a m,hl .;mber o f this res tated p),:lan as of Jan~"'-I. 1987 Dece mber 3 I ~(Ul. sha ll be dl'!r nnincd un de r the provisio ns o f thi s ~flan . 3-4-7-7 : lncrca sei ! Vc nc fi1 s for Retired i\tcmlJcrs a nd Bc11 cfi ci11r it!I I t .:1 , c Ju h I I . )'; _ 1 ttt.Mcmbcrs and bt> ..... :cti c iarie~ who se p;.1,n1cn ts co mmenced befo re J nn u:i ry I , I Q9 \,!!_di rP{'e\\'e n fiv e pcrccnl ('i%) 1n.:rt:n ~c in lhri r pe11,io11 pt1)1llCllt , 1.;11 hj cc1 10 fu ture adjmtm ent a " Jctcmtincd by the Boa rd. Effect ive January I , t 99ti. ::i ll nt,Members nnd hL!encli ci:ui es \\!hose paymen ts co mmenced bcfo ri: Ju ly I , J 9QS, !.hal l rcc.:i\'c n 1l ;rct pe rce111 (3%) in::rease in th eir p~n ::i ion paymen ts s ubJCCt to future :ld]u stH tcnt it" dctcmuncd by the Board . Effcc 1i vc January', 200 0, all m.,Mcmbcrs und hflcncfi c iorics whose payments conum:nced befo rt: Janumy l, 199•1, ::,,hall rc i.:ci vc a three pt:n.:t:111 (3%) im:re:is c in th d1 pt:!h !Oll p<.1)'111c 11ts s uLljc1.:I Iv t-utrn, :-tdJllStment as dctc11111 11 ed by 1h e Uoa rd . F.ffcc1ivc h1 ,uary I . 200 1. all mM cmhcrs and bfiencfi ciari es whose pa ym ent s commenc ed before fan uary l. 2000. sh ~II receive a three perc ent (3 %) 111crc.'.!s c in th eir pens io n pa yments subjcc1 10 fu 1urc aclJU Stment as determined by th e Ooa rd . J-4-7-8: De fe rred Reti re ment Opt io n Pl an (DROP). A Effective Daw. No twithst::rndmg Sub st."('tion 3...,i .2.2(L), 1ereof, lht' provisions co ru :1i 11 erl 111 1hi s Subsection 3-l -7-8, hereof shnll be effecti ve on October I , I 999 B. t,tle. I he program provided 111 tlu s 5 ubs cc11un J-4-7-8, he reo f, may be referred to as the ''['.'~OP." Applicability . ·n1c p rovis:ons o f th is Sc.::.ti on 3rc ap p lic:1bl c ,vi th rc s pccl to those 0 1hcrwi sc dig1blc fflhlcmbcrs o f th e Plan who se elec ti on 10 part ic ipat e in the OR.O P occurs on o r after !h e effect ive date co11t a111cd 11 1 this Su bs ection 3-4-7-S(A). hereof. An "eligible ~em ber" is any mM_cmb er who ha s a1t aincd 1h c n!jorrnn l FRct1rcmc11t a!?,J tc m acco rdance wit h Sub sect io n 3-4-2-2(T). hereof or the s~pccial eJ;arly ,)1,eti ren,e nt d[la te in acco rdan ce with Subsecti on 3-4.6.2B. ,\ "panicipa tin g DR O P ~ember'' is any eli gib le ffl.M cmb er who has elected 10 pa ni ciput c in th e DROP ns prov ided by thi s S bscc tion 3--1-7-8, hereo f. D. l'urµose . The purpose of the IJl{(.)P IS 10 a ll ow an ei,g ,bl e ~ember 10 elect , in hcu o f 11 nmediatc icm1ina 1ion of employment and rl!\'.c1 p1 o f f.!ic tiremcnt i;,Jlenefit or pfcnsio n, w con tinuc emplnymen t for :1 s pecified penod nf lime and tn hn ve .he eligihlc m,Mcmb er's • F,Bietirement bf!enefi t or pf ens ion paid in to the DR P accounl until the end of such specified • µct 10LI of tile par1ic ipat ing DR OP m~cmbcr's par1ic 1pation . ai which time emp loymen t is to 16 • • • cea se. An eligible n~cmbcr musl choose the FRc tircmen t b,leneftt provided tn Subsecti o n 3-1-7-1, he reof. or one of the ret irement op ti ons pro vided in Secti on .l-4 -8, hereof. at the same lllne the el 1g1ble "'Member elects 10 part ,c 1pa1e 111 1he IJK O I'. E. Participation. An eligibl e m,Mcmbcr m;l y parti c ipate m the DR OP only once . An eli gible n,t,iem ber who ha s re.1c hed 'ormal ,Re1ireme111 aAge mus t elec1 10 par1icipa1c in 1he DR O P within ninety (90) da ys after 1hc laic, of ana mment of ~omial •Bc1 ircmen1 •.(lge or 1hc cffcc 1i"c detc of th e DROP . An eli gib le 1 !\· ember may elec 1 to pa11i c1pate 111 the DK P upon ti li ng of writt en nmifi ca ti on wi1 h th e Rct1rcmcn1 BO:i rd not less than six ty (6 0) nor more th an nin ety (90) days pri or 10 1he dat e o f ,m ended p:trti c ip a1i on. I'. Tmn . Th e dura 11on of a participatin g DROP embe r's pa rt1 :ipaii on in the DRO P shal l not exceed a 101a\ of three (3) yea rs. As a cond1 1ion precedc 111 I pa rti cipati o n ,n th o DROP . th e participating DR Or tttMc111bc1 shall cxci..:utc i111 im.:vucct blr.: agrcc 1111.:11 1 wi lh 1ht: e(:i Ly in lhc fonn pre sc ribed by th e Ret ire men t Board , which shall , amo ng 01her items, clearl y and uncqu1voca ll y srn tc th at the parti c ipatin g DROP ffl emb er mu st retire 110 lat er th:111 the d:1 1c pre sc rib ed in the ngrr.:r mcnt whic h ma y not exceed th e third nnnivcr sary of th e p:i n ici putin g DR OP 111Mcmbcr's part 1c ·pa 1i on in th e DROP. ai:d tho participating DROP tttglcm bc r shall also acknowlc dgt· that no L11sbur sc ment of any DROP fund s can occ ur abst'm th e rct1r cmcn t o r de:uh of 1h c pi1 nicipa 1i.n : DRO P fHM,t'mhrr G . tm ermp1um of Paru cq:at,011 . if the part icipati ng DR OP m~cmbc r·s panicipm ion 111 th e DROP is int errup ted h) nu litary scr:ice, th ere shall be no 111terrnp1ion of mcmbcrslup in 1hc DR OP. Such a pa rt ic ip ating DR OP ember's r.fcnsion shall co ntin cc to be paid 1111 0 1he pa111c 1patin g DROP mM,cmbcr's DR OP accounl while in the 1iU l i1 ary se rvi ce fo r 1hc ba lance o f 1he th ree-year maxim um term c \ccwd by the DROP ~ember under Subsection F. H . Effcc 1 on Partic ,pmion in rlw Plan Upon co mm encc mc.--n t c-f the eli gible ~ember's part1 c1 pati on 111 the DR OP, a tflJ\'lemb er's e~redi tcd sS,erv,ce, 11:inal al).,·erage ~onth ly ~ompc11sa11o n and a · cc ru cd bfienc ti1 sha l: be fro zen. A part1c1p at1n g UKUP 11,tdemb er s hall not sh are in ;rny s11 hsc-g uc111 fon11 ul ri im prnvement s l-lnw ever, a part icip :uin g DROP ffi.Memb er shall share 111 an y ad hoc in c rease granted to fB,ctircd mM,cmbc rs . Co ,wibw,0 ,1 . Upon cn mmcnccmcm of the chg1blc ,~ember's part1 c1pation 1111he DR OP, the ,J.Sc1 irc111cn1 l,j;!c .. cfit or ~,Ccnsi on provi ded in Se c1ion 3-4 -7 and Sec u cn 3-4 -S hereof, s h,,\I be pai d i,110 the pai 11 c1pa 1111 g DROP ~ember's DR OP acco unt. filwalv · · {\g; Decemb er 1 I 'QI , 1)u: Mcmb,U<!ll,!trib.w ipn.Le uir · y ¥I li on 3-4-5,;l.shallb e pai,liruQ ~MliLll:JlltQP.J'J,.cmbcr 's DROP acco um . In no case shall 1hc ~ity co n1ribut 1on, prov ided fo r in Scb scc 1ion 3-4 .5.2 he reof. be used to fund the DROP. · J1 _ · l'tl Q 1s..p1 c_omrib llliQ11sjlndc r C.oduc.1;1iQn.11.'li,d sba )l apply to Membe r con1plt1111 on s10a stcJ lLlhi: DRQr ;1ccou nt ~agly. lwt,.Qt hcr,amount s transfen-cd or paid 10 a pa ni c,pati ng 11,Mcmbcr's DROP ac co unl shal l not constit ute annua l acl di1 ion s un ck-r Corl e Src.1inn 411 Ad111in1 s 1ra11 on of DRUP Jtsse1s . Parti c ipa11 ng DROP fl\Mcmbcr s may direct 1hc,r DR OP mo ney to any of th e in vcs rm e11t op tio ns a pprove d by th e eJioa rd fori h , DR OP. There sha ll be no b"l.larnmccd rate of invc stmcm return on DROP dcpo si1s. Any k,sses , charges o r c.,pcns es incum::d by th e µa 11u.:1p..iti ng DROP tt~c11 1b cr 111 such tttM,c1 11ber's DROP accow1t by vinue of 1hc inve stm cn option s sclcc1ed b)' the parti cipating DROP mt,iemb cr, shall no 1 17 be made up by 1he C1 1y 01 !h e Pla n. b u1 all of s,me shall be borne by 1hc par1i cipa1ing DR OP • m.M,cmher. Trnris fcrs he1wcen in ve~1rn en1 opt inn s sh :ill be in :icc nrd::m cc wi rh th e rul e:; and rcb'ulations o f the DROP. A DRO P accoun 1 shall be estab lished for c,ch pa rt ic1 paiing DR OP ttt.M cmbcr. Such DR OP ncco unt sha ll be adju sted, no les s freq uen 1l y than :uu1unll y !Or co ntributJ o n'i , d istri but 1t111s and net im•cslmcnt t!a mi11g 3 ;uuJ l u:,~c :, K. Rt!gulo tions. ·111c Rcti rc11 ,cnt Board is authorized to ad opl ruks and reg ula ti ons gove rning , ,e DR OP. L. Fi!cs . lf tbc DROP acc ount shall be ~ 1bJec:1 10 :m y frcs o r c harges of an y kind, such fl'cs o r chm gcs shnll be c harged tu the pn rti c1 pa1ing DR O P n1Mem be r's ac co un l. M. Fo rm of Pa,·me111 . For pu rpo ses o f th.J s Sub secti on 3-4.7.g here of, a· rctir~c" 15 a part11;1pa 1111g LJKUP ffi.Membcr w ho h.:rmmat cs cmploymenl or reachl!s th e thr ee•ycar limi t fer part1 cip a11 on in th e DR OP A rc 1ir ee mu st choose one of1 hc following r~n ns of payment fr om !he individua l's DR O P uc co ulll : Deferred Payment . Di s 1n hu1i on fro m a DRO P :1 ccoun l m:i y bz deferred un til a dale designated by the: retiree:. When de~ignn ting the dale up on whi ch di stnb u11 ons shall commt.1 1cc. the rctm:c m u~l .tl su th.:s ignutc tl1 c fi,m1 of pay 1nc111 fi u,11 1.1 11t.: l 1f thc a1.ail alJk opti ons. Rega rdles s of thl dal e c hosen by 1he ret iree, all dis1ri bu11 ons mu s1 commen ce no later than the year 111 which the ret iree attain s the age ol'70 1/l; l .wnp Sum . A nnc-tirn c di stributi on oftbe ret irec·s enl!re acco unt ba lance . includin g a di ree l rollover un der S ubsecti on 3-4-17-3, 3. Periodic: Ptiymcm s Dc.~j ignating 1111 Am ou,•u Di stnbut io n of th e: retiree's acco unt ba lance by month ly pa)1nc. ts 111 an amoulll dcs igna1ed by the reti ree , uniil the cnlirc balam.:t: u f t he :.i cco wn 1s d1stn b uted ; 4 . Per wtlic P<iymem sfur ,1 De,;ignnteJ Pr n nd ofT,m t!. Month ly payme nts 10 the retire e fo r a pc ri d dcs ignate<l by the retiree Tlu• !)i'lyr'll1'11 wi ll he ca lcul :11 ed <:uc h lh:H upon 1he occ urren ce of the In.st month ly p 3)1TI' H, th e ent ire ba lance of the account will be di stribut ed; Imr,al M1111mum R~qwred 0 1s1n bw1 011 . Acco unt ba lance is di stnbu1cd ns period ic payment s that arc calculated ba sed on th e rct 1Tcc's liic expectan cy (and lhc ht'e e: .. pe ctan c~1 o f the reti ree' des ignated beneficiary, if ap pli ca bl e); or 6 Co,,,b inat1o n o f L um p S um and Pc n oJic Paym c:n ts . An ini tial lu mps m plymcnt of a n .:11nou 111 desi gnated by the ret iree. fo ll owed bv a designa tion of n num ber of s ubse quent 111 unthl y pay men ts u ! an .1111uu111 1rnyaU\e on a 111v1Hhl y ba sis. D1s1ribu1 1o ns shall be mad e 111 acco rdan ce w ith (he rccpirement s ofregu \a11 011s under Code Scc 1i on 40 1(a)(9). 1ncl ud111g m111imum incidc111al dcalh bcnclil rcquirc men ls o f 1110!\e rcuul ati on(,. lf+he•-~ttf&t., ... tno k&.:rt10-:ieleo1 ie-n-as-1 Omrof paJ1tlenl w+1h1n-t h1ny-(-30) days o r -~••vld) ,,, •. ,, 0r-e•~f-llt.,.+k,~ttttit--fot1~i.f,,-the i)R{)l';-a-l~~ 18 • • • • • N. Parricipnii11 g DROP Member's Dcmh : Spousal Bemjiciary . If th e pani c1pa 11n g DR OP n~cmbcr die s durin g th e period or th e panic ipa 1111 g DR OP lflMc mber's parti cip ati on in the DROP and the part ici pc1t lng DR O I' n'-Mcmbcr's de s1 gnil tcd bL1 cncfl cia ry is the panicipa tin g DRO P mMcmber's survi\'ing spouS<' 10 whom th e participati ng DROP tHMcmber was legall y ma1T1ed at the time or th e pa rt1 c1pating DROP m,M.cmbc r's dea th, the part icipa tin g DRO P mb_l cmb cr's de signar ed 01}.enc fi ciary sh:111 rec ei ve , al th e bJi1c11 elic im-y's opti on, .t lump 1.;,u 111 pa)ment fr om th e decea sed pan 1c 1pa 1ing DRO P mMembcr's indi vidual DROP accoun t ba lance or eq ual mont hl y in sta lhrn::n1 pa yme nt s fr om th e dccca sc..-d panici pating DROP lfl/)iember's individ ual DROP ac count over a pe ri od no t 10 exceed the ;pous c's lire or life cx pcctnnc y. ~ioo-i!Htlilde-l>y-Hie-<lesig11etoo bene !ieia,y "'ithi a silit)' (6<>~1~ de,e¼,lr0f-t-l1e-pnrt:toipm•ing.f>RGP-rnem ber,a-lump-fiun rpay-men1-sha-l--l-be-t 1inde: 0 . Pa rri c,paring DROP ,\1ember's Death , No n•Spo w;a l f)ene.ficimJ1• A marri ed pa ruc1p at rng nROP ~ cmhcr 111:i y cie.~1b'l1 a1c !.omco ne oLher than hi s Gp ous c to be a primary bJJ ene f1ci ary, provi ded spousJI consent as prescnbed in Sub sectio n 3-l• ~7, hereof. is obtuim:ll . If 1l11;: part1 cipu ti1 1g DR OP tt1J'lc mb t:r di t:::, clu 1 lng th e 11cn u<l uf th c p.1 1tiL:ip.iti ng DROP lflt::!cmber's participat io n in ,he DR OP, and ,he parti cipau ng DROP ~ember's dc signm cd bJ2encfic iary 1s someone oth er th an 1he participa ting DR OP ~ember's surv iving spouse to whom the panicip :n ing DR OP AlMcmber wa s k gnll y rna m cd at the tim e o f th e pm11 •.;ip :1ti11g DROP mMcmb cr's death , the de signa tc:d 0 cnd iciary sha ll recci\'e a lu mp sun1 pa ~'111 cn t equa l to the deceased parti c1pallng DR OP ftl-Mcmb~r·s md1•.11dual DRO P accou nt balan ce. P. r'arricipar ing DRO /" i\fc ,,,ber's Dc:arh , No Dcs 1g11nrcd Be neficia ry . l f1hc pnrti c1pn11n i; D ROP ~cm':lc r Cic s duri ng thl~ pc nod l)f 1h c parti cipatin g DROP mMemb er's partici pa1i o 11 in th e DRO P, and th e des ign ated b,!;!ene11 ciary has no < su"•ived the part ic ipat ing DROP ffi!)1cmb cr, 1h r pa r1 icipat in g DR OP ffi.Mt·mbcr's csl;Hc shall rece ive a lu mp s um payment equa l to th e dece ased part icipa ting DR OP ttt)\,1cmbc r's ind ividu al DROP acco unt ba lance . Q . Nn !mf'l/ct nf DROP Pa rticipu tio11 0 11 Other Death 11 nd Disability Benefi t.<. flROP partic ,pz ti on shall not affec t any oth er deaih or di sa bilit y benefi t pro vi ded to a m,Memb er und er fede ra l low, sl:i tc )Jw . c~it y ord111 ance, or an y right s N ben efit s un der any appli cab le co ll ':.'.'c!ive bargaini ng ngrccm cnt. R. Rr.1 r nn f'l ivi1y (Ra ... .':-DROP). For purp oses o f1hi s Suh sccl ion J-4-7 -S (R ). "ret roactive participation da te" mean s Ja11Uaf) I 1 199 91 or such la1crdatc as would have been on 0 r af1 cr mt eli gib le ttt.M,embe r\ rctirc111e111 t..l a1t:, bu t pri u1 tu th t: cfft:t.:tivc <l at..::u f tht: DROP , ,m<l which was se le c1ed by the el igible ~ember to co nunc nc c pan ie ipati on m th e DR OP . Not wi 1hst3ndin g Subs ectio n 3-4 -7-S (A ), hereof an el igible P.'IM_cmb cr who \~1ould hf\\'t! qu alified fo , the DRO P on his ret ro acti ve panic•pati on date, had ,he DROP been in e ffect on tha t date , ma y elect to have In s 1n d1v1dual DROP acc ount crcd11c<l w ith a onc•t11n c lump sum payment. Su ch one•limc lump sum pa yment sh:t ll equa l th e sum of th e num "·r:r of pf.en s1011 pa,111c11 ts whi ch would ha ve been paya bl e pri or <o the effe cti ve date of the DROP. had they cun urn:m:c<l 011 the ttt_Mcmbc r·~ rt!l1uact ivc: pa r1 idp'1 li u11 dal e, 1..:n:Ji1e.l wtt h uuc1cst usin g the actu ari al 1111 eresl ra 1e assumpt ion pro vid ed 111 Subs cc1ion J.-4 -2-2(C), hereof. Sl!ch lump 3um pa yment sh:i.11 be m:i.d c as so on as :1dmini str:H1 vcl y feas ible afte r 1h c c ffe c11ve dale o f th e DROP. If a part ic 1pa1Log DRO P mt:,lcmbcr el ec ts to ha ve the one-tun e lump sum pa ymenl depo su ed 1010 his UK U JJ accoun t, 1he three -yea r pcnod specified in ubsect10 n 3-4- 1 9 7-SF. hereo f. w ill bcgm to run. no t on the date o f such electi on. but o n tht pan1 cipat mg DROP •~emh er'c: re1ro:l c 1ive pnn ic 1p :l l i nn d;:i te S. Fidu d a,y Liab ,lit)'. T he DRO P ,s intended to foll ow Sec t ion 404 (c), o f the Employee Retirement Income Sec '"l l)' Act o f 19 74 a nd th e appli cable Depanmcnt of Labor Regul at10 11s t-1du c1ancs o f the Plan mny be rd1 e ved of lia b1ht y for any losses wluch are th e d 1rec 1 and ne cessa ry res ult o f irw . rnncnt instructi ons given by a parti cipa nl. 3-4 8: Optio n11I Fo rms of Bcn!!fil s. 3 -4-N-1 : Ge n era l . Subj ect to such um fo n n ru le s and rcgu!J 1i ns :l s the: F etirem ent b~oa rd may prescri be and the rcs1 rict1 ons co11 ta in t:J 1n th is Scctt o n 3-4-8 her eo f . .:t mM cm ber or""-c~1 cd m.M,c mbcr may. in lieu o f th t: b:-1s i.:-f .B,M m:m c nt b,li cn e1·11 c: prt1 vidrd in <;ec ri on 3-4 -7 hf'rco f, clcc1 .111 ~ of the fo llowin g fo nns of r~t::uremen1 0,IJ,c nc tits whi ch sh:ill be th e e~ctu ari:tl til;qui valent of th e be ne fit 10 whi ch he wo 1ild o th cn\l SC be c11111 \cd . In ca se of n married Member wh o se spouse do.:s not conse nt as desc ribed in Scctivn 3-t -S-2 hcrc o f. pa ym e nt shall be m,H.k .i ~1.:.o n.l i11g to Sec tio n 3 4 -!S-2 . rnc fHM e mb cr o r ;;~cs tcd mJ.\l.l cmb cr must 11 kc :my elcct1on o f an op1 i01 :al benefit in wriun~ •. 111d sue !· eleuion mu st be liiecl w nh th• ,).\cti re mc nt eUoai d a t least thin y (30) days pnn to th e due date of the fir st payme nt of f&c iin·mcnt bllenefi ts under the pfl:m. Th e e-lecti o n o f an o ption nlJ.} be c han gc•ri ~1 ;my 11 :nc pn or to th :ny (10 ) day ,;; prccc:cli ng the du e d:uc of the fir ~t payment o f r,R eu rcnll'nl b.§.cncli ts un de r the pl!lan. l lowcver, an o pt io nal fom1 o f p 3)'1TICnt 111:t j not be elec ted unless 1hc va lue o f th e pa yment s expec ted to be paid 10 the mM_cmbc r exceed s fift y pei ccm (50%) o f th e \aim: o f th e to ta l bcnc £il :i lube pmti 1.J:1Jcr SLi ch vpdU11JI fvn11 . J-4-8-2: Qualifi ed Joint nnd S nn'h ·or Be nc lit Opti o n. Tht Qualified Jo int and Survivor Be-nt.'fit o ption pro vides ~n i dj u stcci monthl y Rctire mem B, .. 1c fi1 poy111en I d uri ng th e Retired ~,te mber':. li fe; :-.nd th e spOU!;C (to whom the ~fcmbcr wns 111mT ic d \i..hc:11 iii '-R clt1l'lllt:l ll Benefit 1.:011 utu:11cr.:d), if survi "ing at the Members dC'a th. Sil :tll re cei ve th crc:after for life a momhl y Rt:tirc mcr.t Bc11 efit or fifty percent (5 0%) o f 1hc: aUj u:,i c::<l rn on;h)y nmoun\ paid to the Memb er. \Vit hlll 1 rr:lrnnnhl e tune her"o re th e Memh cr s Ret1 remcn1 Bene lit co mm encement date hereu nd er, tt-.c R.i:1ircmc nt Bo:1 rd sha ll p rovide to the Mcmbc:r a wrillen ex planat ion of 1h e 1cn11s and condtt1 011s o f th e Qualifi ed Joint t.lld Fift y Pcrcc nl (50 %) Survivor Benefi t set fo nh hc'"Cln and the e ffec t o f re fu sin g 11. If 011 01 a lic, fa nca ry l. 19S7, 1hc E111p loy ct: wish~s to el ect a fo r 111 o l payment oth e r tha n the \)ua lt ft ed Jo mt and Sun'IVo r Benefit (described in th is Sec tt o n), such c lccuon wil l not b ecom e effec 11 ve unl e ss his s pouse (t f he has a s pouse who can he located ) conscn ls 111 writi ng to such el ect ion. ackn owl t'dges the effect of such election and hc:.s s uch co nse nt and ac knowl cdg.i c nt wi1n cssed by ;1 Pi nn rcp rc'>enrn li ve o r il 110 r:i ry puh li c ,\ prn r crly co mplet ed ben efit 1.'.lcct 10 11 fonn lfum is hcd by the Reti re ment Board ) must be rcn1 mcd 10 the Rcti1 c 111 t:11l Bna 1d w11hin n..i nety (90) da ys pn or to th e Member's benefi t conun cm:cm cnt da le . If til e Memb er fil es an ot her elect io n fo rm aft er the earlk-r fo nn an d pri or tu hi s bc uc fn co mm encem ent <l ate, the ea rli er for m s hall be annull ed . 3-4-8-J : One ltundrNI Perc£'nr .loint and Sur\.'h ·o r Bene fi t Optio n. 1·11c o ne hwtdrcd perce nt ( I 00%) Joint end Survi vo r Bi:·nc fi t optio n provi de s adj usted mo nthl y Reurement Bt m:fi 1 paymt:nb J unug Ute Rct11 cJ Mc111 bi:r's life:, .:md upon hi s de.1 th il ftcr 20 • • • • • re ti rement, co nli nuc payments 1n the sam e amo unt 10 a des 1g1rn 1ed Uencflcia r, du ri ng the ll fo of ~uc h Bene fi ci a ry . J-4-8-4 : Fifi)· Per ce nt Joi nt and Sun-i \'or Be nefi t O pti on . The li ft y percent (5 0%) Jo in< an d Survivor Oeneii l op tion pro\'i de s red uced mo nthly Reti rement Benefi t paymen ts du ri ng th e Rc1ircd Mcmhcr's li fe , and , l'j)On hi s dea th aft er retirement , continu es r 11yrncnt in an amount Cl1un l to onc-hnlf (½) of the nmount o f' such re duce d payments to a design ated Be nefi ciary duri ng the life of s uch Ben e fic iary . Paymeni shall be co ntinued to tht de sign ated Benefi c iary fo r life . 3-4-8-5 : Fi\'c-\'ca r Cert a in a nd Life Bene fi t Opti o n. T iu: fivt: (5) Yt:ar C ert ai n and L ife: Be nefi t up tiu n proviJ c:~ mlj u:;tc:Ll 11 1u 11thly Rc:t1 n.:mc nt Be nrdi t payme nt s during the Reti red Me mb er's life. nnd upon hi s death aficr re tirement withi n th e s ixty (60) momh per iod, payme nt s shall be co ntinu ed Lo th e des ignated Ocnc fi cia ry fo r the ba lance o f 1hc si xty (60) morn h pcnocl . 3-4-8-6: Lifetim e ll mcfit O p tio n. Th e Li fe time· Ekn efit option provides 10cre.1 sl"d month ly Rc1m.:·mc n1 Rcncfi t ri'\ymcnt ~ d uring the Rell re d Me mber's life wi th no co nt in uations o f payment :1 fl cr hi s dc.at h. 3-4-8-7 : Benefi cia r y . The ~·I emb er or Vest ed M emb er mu sl dcsi gna 1e his Bcnefi ctary !11 m i ting . I f o n or after Ja nu ary I , 1987, a -nanicd Membi:r or Vested M ember" ishcs to designate someone oth er th :111 his spou se 10 be a pri ma r , Be nefic iary (or wis hes to cont in ue, a Ct er January I, 1987. such a design ation ma de priu , 10 Janua ry I . 198 7), such des ign at ion will no t beco me (or co nti nue 10 be) cffcc11vc unl ess hi s spouse (1f hi s spouse con be locotc d ) cons e nts in writ in g to s uc h d es ign ati o n (or ion n of bc 11 efi 1s) w hic h may not b e cha nged with out spo usa l co nsem (o r th e consent o f the spo use expre ss ly pi:;.nit s des igna tions by the Memb er or Ves ted Member witho ut any requ ircm cn.1 o f furt her consent by the s pouse), acknowledges th e effect of such des ignation and has suc h consent and acknowledgment witn essed by a Pla n rep rcsemat ivc or a not ary pub lic . Such dc sig:n :11 io n shall be made in writing upon a fo nn pro vide d by the Reti rement Board mid sha ll be fil ed w11h the Ret trt.:rm:nt Boarc1. 111t: !:-1 1. s uch dr;s ignmion li lt:U wi1h th e Rc 1irc111 c 11t Boa,d shall co ntro l. The Mem be r or Ve31ed Mem ber may de s ignate a diffe rent Bene fi c iary for DROP bcnc ii 1s . Rc1i rcmcn1 Bcncfi 1s and for dea th be nefi ts descri bed Ill Scc11on § .l=•-Ll,,.Md 3-4 -9. 3-4-8-8: Minimum Month ly Pny mcn ts. If the mont hly benefi t 10 whi ch an y Membe r~~ or Bene fi ciary shall bC1;o mc cnti1!ed unde r the Pinn sha l I be less than one hund red doll ars (SI 00 .00). th e Rc1u emc n1 Boa rd sha ll ha ve the ri ght 10 direc t that th e Actuaria l Eq uiva lent of s uch benefit shall be pa ,d in a lum p s um! 0H n-i11s1o llme n ts-n i e1 ueh-i111er"'ols-us-w i ll-resu l1-in-eaeh-p11~1ne-1 11-0 1no u 1tt 11 tg 1o-i.1 Ha1st-o ne lwnJ r<'<l--doll ars (S IQQ .QQ). 3-4-9 : Uca th ll e uc fit s. • 3-4-9-1: Death of on Ac ti ve Member with F i\'e (5) or M or e Years ol ~S ervice . 21 If an act ive Member d ies aft er com pl ctin~ [ivc (5) or more years of~ s;icivicc , th e • sur,·ivin ~ spot1 se shall rece ive fifty percen t (50%) of th e Memb er's at,ccru ed 1,~enefit for one hundrt!d 1wc:nt y (120) mon lhs c ertain and life the reafter . 1-lov,cve r. if the-spou sC' is more 1h:rn fi\'C (5) yen.rs yo un ger than the 'iemb er. the mo nthl y benefits w it! be reduced b y one and one-half pcrcl!nt \ 1.5%) fur ca1,;h yci.tJ that their diffcre11 c in age ex ceed s fi ve (5) ~•c3rs. If the Mem ber is not surv1 vcd by a spo us e o r Ir the spouse consents t a dcsibrnatcd Benefi ciary o ther than llu.:: spous e accordi ng to Sec tion JA-8-7 , th e de signa ted b~enefic1ary shall re ce ive fi ft )' perce nt (50%) o f th e Mem ber's monthl y acc rued benefit fo r one hundr ed twen ty (i 20) month s ce na in . If th e M t.:mhcr ts 110 1 sur\1ivcd by a spouse or designated Oenefi ci:!ry, the one hundre d 1wcntv ( 120) mo nthly pa yments sha ll be compu ted and paid in ii s in g le sum 1n th e Mcmher'<; c.c:1n1c The pa ymcm to 1hc s uf"\i vin g s po use or des1gn:1ted Beneficiary will c:o mmcncc on th e fir st da y v f 1he mo nt h foll owing the: d ate o f th e l'vfcmb cr's d ea th, o r if later, th c dut c the Memb er wou ld hav e a.tained age fifty -ti,·e (55). !fa Member 's deat h occ ur.; prio r 10 :11 , firty-fifth (55tl,) uirthJay, the Ket1rc111ent lj oard may ele ct, with the consent o f th e Member's spouse, des igna ted Beneficiary o r es tate to pa y the spouse , Ocn cfi ctary or estate J sin g le sum paym ent at th e llml! of the Member's dea th. cqw,I to th e Ac tun ri al Equi\la lenl of the p~ymc nt due wh en the Memb er would have ;rn:1 i11C"cl :tgc tifiy-fi \'e (SS ). 3-4-9-2 : Dcu th of a Vested ff--9-tsabk."O Membe r or Member w ilh 11 nisobilit)' Prior to C'om ml'II CC III Cll1 of Puymt·ub. In th e e vent a Ve sted Membe r or a ~Member )l'.llll il-Ris'1b.l llU: dies prio r to th e commen cement of payment s fr m 1hc Plan , th e surviv ing spouse shall rece ive tiny percent (5l1%) of the Member's Accrued Benefit fo r one hundred 1wen ty t 120 1 rnonth s -:cnain and li fe thcre:1 fter H o w e ver, if th e ,pouc.e i ~ more than five (5) yc-..;1r c. yo 1rneer 1h nn the t\·1e mber. th e monthl y be ne fit w ill be reduced by one and one-half percent (1 5%) for each year d1at their d 1 ffcr encc in age exc eeds fi ve (5) years. If the Member is r .0 1 survived b) n s pouse o r if the s pouse co nsc n1 s ma des 1gmHt.::U B::m:fo.:i :uy ut hc 1 1liw1 LJ1I" spouse acco 1di11g to Secti on )-4-8 -7. the c•es ,gnatcd l:!cne fi ctary sha ll rece ive fift y pe rcen1 (50%) vf the Member's month ly Acc ru ed Benefit for one hundred twenty ( 120) month s :en ain . If the Member is not s11 rv 1vcd by a spouse or des ignat ed Bene fic iary. th e one hundred twent y (120) monthl y payment s shall be comput ed :md r ~iri in a c.i nglc sum to 1hc Mem ber's estate . Th e p:1 ymcm to the surviv in g spo use or 1.1 1;c.i gn:1tc d 13cnc fi crnt)' wi ll comm ence o n the fir st dn.y o f 1hl' mo nlh foll o win g 1he d:11e of 1h c Mcrr,bc r's death, or if later. 1he date the Membt:r would have ,wained fift y-five (55). If a Member's dt(llh vcc urs µri oi to hi s f!fty.fifth (55th) birthda y, 1hc Rc 1irc mcnt lk1nrd ma y el ec t, wnh th e comcnt of th e Member's spou se, d esigna ted 8cnefic.:ia ry or t.:sum: tu pa y lhc ~puu ~c, B·~·nc1ic iary or esta te a smglc sum payment at the ume of the Member's dl.!a lh. equa l 10 the •\Ltuarial Equi v:t lem of ihc payment du e wht.:n the Membe r would have at1ai11ed a~c fift y-fi ve (,,). 3-'· )-3: Dea th {l f on Act ive Membe r Betwee n No rm11I nnd t>el oye d Retirement Dntc s. In 1h e ev ent □ Membe r co1111nucs m Ci1y cmpl oymc111 .i flc1 lu~ ut:l,un nal t,R cw c111c 1H dQa 1c and d ies before ac tu a lly re1tnng, then he shall be deemed to have re tired o n the fir st day o f 1hc calendar munt h in whic h he dies . If an o ptio nal fo rm o{, pa ym,-nt has been elec ted ,.ll1£.l!£illll ~J sha!l be de temuncd by the omjon eleqcd, lfilfl<I D.Q.Qm,on al fQon ofpaymcgt gas ;,_e.rn _~)$ned Jhe Mem~y Acrni,.d Rrncli t shall be g,i ,~o hi s..s um.vin • spous e for 2! 1u Qlc d t\Ve ntY O20).lllQJllh.§sen31n-il'1he Member is not s u.rvi\c d by a s pouse o r if the .:>pousc con sen ls to a dc s 1gni'\ted Dcnclic iary olh cr 1han the s pou st according to Se~1i on 3-'1 -8-7, th e des igna ted Benefi ciary sha ll rccch-c one humlrc<l per cent (100 ';.\) ur the l\1cmbcr's mont hly 22 • • • • • Accm e rl Rcne fo for o ne hundre d 1wcn1y (120) mo n1h s certain. If th e Member is not s urv ived b y a spouse or des ignat ed Benefi ciary , the one hu ndred twent y ( 120) monthl y payments shall be comput ed and paid 111 a sing le sum tu the Mcm bcf s csli:1\1:. Death benefit pay ment~ shall co nuncn ce on th e fir st day of th e mont h followi ng th e Membe r's dea th. 3-4-9-4 : De•tb of a Retired Member or llenelicinry In th e;: event a Re lircd Me mbe r or Benefic iary dies while recei vin g Rcti rcmc lll Benefit paym ent s. th e. death Uc ncfo , if any, wi ll bt: <lc 1c nni 11 c:J by the fo n11 f Rcti.1 cmcnt Ben efit bein g pai d. ln the eve nt that no designated Benefi ciary is li vi ng at the death o f such Ret ired Memb er and tem1 ce rtain pa yn1cnts are du e. the Ac tu arial Equi va lent va lue o f the monthly in stallm ems fo r th e bal a nce o f th e term cc r t ;1in w ill b e con •ut cd and pai d in o ne sum 10 the est:u e o f the Re t ired Memb er. If at th e de ath of th e las t sc rviv ing Bene fi ci ary IJ ll owing the dea th of th e Reti red Membe r, month ly in stallment s have not yet been paid fo r th e fu ll peri od of th e 1e n11 certain , 1hc .A.ctuan al Equi valent va lue of the in stallment s fo r th e ba lan ce v i't hc tc m lCcrtain will be co mputed and pa id in 0 11 e sum 10 the es tat e of the las t survi vin g Ben efi cial)'. J±N: Mi nimum Plan llcncfit ~. Tb s 101;1 \ 11 mo_11uLQ,[£1:iuJ.1e.ncflt" naicl 1gJ.b,£l-Jumb,r,r the Me111b.eLS..,Sl 1r;1vm11 sornrne th i;; M.£)nbcr 's alternat e PHYS> and th e Mc;mb cr ·s Bc;nefidilriJ;:ubaJLPJ a 1ninmu101.S9~ Memb er's <\ccu1mtlamlD1 · · · · · · · · · · · · ·_p;ti1U.0_11J.o MJ:..mlls.u .Bsn~~JL"U,-'!J!!"-""ill4l.,_,.,,"""-'....,""""""'"""'"""""°"'"'-""!>.e,"""'1'-"" . ~,ioi e11t of rinv Ot hc dxn th of the Member any.,.i,>J.iu_p.ilY.J!!lli!ill.l>JWJu.Y.Jrui..!l;~~.u.m;ru;~.,_Qcfilll!l.W.!ll.il.lil.U.W 3-4.9 ., shaJLb.~ mmle..to th,; '1c mber's sw:xw 1uutllll!sc gr , non e Jo the Memb er's cs 1m c. bl-~-6 ; Suni rnc.BcnefitsJ OJ:.D~a1hs.Jluring Military_ Ser.xke . • ).Qfil j(a MtmUl;Llli<;Vbik.Jl." fomliu ,, ~~~,..u1b .. suM=eow1wh.,e1,.rs .. b1a•=======·~===11 W!DiOYill£JlL\l'.il h.1h.c;,.Ci1):Jlue..lQ)ll SJ!ea1hJouuu:u.QS. S )'L, . benefit acc(Ualus.JmiruuQJ .h~ period o_(..m1aJ.ili.t;.d.,mili1 1uy.s.cn•jc e) prpvjded und er th e Plau. 3-4-9 ~'\],: S upplementa l llra tb llenefit for Me mb ers Hired Pri or to January I , 1971>. In ;"1 cl d11 1011 to the deat h benefit provided in Su bs ec tio ns I , 2 an d J, a l thi l Sec ti o n 9, a lum p s um supp lemental be 11c ftt sl·,all be pi!yab lc to tlt c spous e o r, iflhc s po use consents according to Sec ti on 3-4-8-7 , to the des igna ted Benefi ciary of any active Me mber, Vested Membe r or di sa bled Memb er who die s prio r to 1hc conunenccmcnt of -:,B.ctirement Bjicncfit p l )111Cn t s fr om the Plan. The suppl em e ntal d c::tth benefit sha ll be cq unl 10 the am o un t o f cc umula ted oContributio ns as of hi s dat e o f de.uh plus two perce nt \2 %) o f the <>Compen sat io n rccc ,vcd by him subseq'.l •:nt to December 3 1, I 975 and pri orto Janu ary I, I 983. If such Member is not sun•ived bv a dc,1!,'T!atcd Benefici ary. the lump su m payment sha ll be made lO hi s es tate . 349-{;~: Un iform S imullaucous Dea th Acl. 23 r hc prov 1s10 ns of any State law providi ng lor lh t.: d1 stnbu11 on ot estates w1der the Umforrn • Simultaneous Death Ac t, wh en ap plica ble , shall go"cm th e dist n buu on of deat h be nefi ts paya ble under t'.11s Pl an. 3-4-10-1: Covcrn gc . 8\.:n c:fi t~ :,,J1 all l,~ p aid lu ..i Mt:11 1ln:r u11dt:1 t.his Scct10 11 3-6:1· 10 hc1 cof if lus e mployment 1cnni.natl''-fo r reaso ns othe r 1ha11 rc 1ircmem . D1sab1luy or l.lc;tth . 3-~-10 -2 : Less than Fin Years of C r cd ill'd Srrvicc. !f a Mem ' ·m1lim'.Jm;nLl!illu hc Cill' s;.i 1ds bcfo ce •he.Men tl.\l o es 1be fi"e (5) years of CrcdiJ.!:d I emtm:;.1,Acc umu la1ed Comrihu1jops 10 the Mcm the ~ ·41-t+-m4'tHRei"~~110m ·i1h 1he C:i1y 1e rmi~r-r.easf}1-tt. Ather 1h aA re 11reA'l@RI. ~t·~1)f1a r 1e lu s ~lo nn1l Retir@Ahml Da te--ond 1m0r 10 hi s ee m 13 ~~(-'-} y-&1.r-:re f-Groo it-ed-SeR-t00:,-1-he-o nly-benefi H-o--w h+el 1 l~a shall ~e @Rlith1d \:l:nd0r l0 il!i Plan shaU be : -,\-+J¼1 em a u111 e flus !\oo-t.tffH.Hntetl Centnl'3t:Hi c 1~s. ifon~. 1~lu s a, ~-0e11t (2%) of1ae Go 11,peasa1io n-reoe1~) '""'""' ss esequ"" t~F ~110 pn o , 10 JaAUBF/ I , 19 83 . J .. 4-1O-3 : Fi"c or More Yca,·s of Credited SerY ice. :.IM+l<i. A Memh cr!< shall hr a Vc!jl\:11_.~.1:.m!lri:A th <' Mn nhru e mployment wi th the Cit y tc:n mnatc:~ [;l . 1-'[o r reasons oth er thn n re tire ment lh.!.v..11.filfu:~ lbC JC9\JlfC.1)J Cnt SJll.Scc ti QnJ -1 6-1,-1.-1~ ~-pucl fo l ,ca sous otiu:11.Uilll. D1 s.:i hi l11 y o r dc mh, ill}£ I;! !}tnor to h1 s Nonna ! Rc1ircm e111 Da te, Ji ll! C. w~1th fi,c (5 ) o r mo re years of Credit ed Service, I~~ A. Te lea • e his ,'\eett AUil aH:0 Ce ntfK>Ut-ie nS-(H~ft in lh -R1:H 1Femen1 µund an ti Beae me-a ~~ 2 4 • • • • • B. To ,eae,•·e, "' liea E>Hlil•<>ll~ re~.,,d or !,is ,\emH11a lo1ed CeAtFi~- pe,eeAI (2%) e f 1!1e CempeHsa tieH ••••1• ed 01· hifn saeseq11eHt 10 Deeemhe, l 1, 19 75 an<! t>f'Mlf-«>Jarnia~ If s110h e , le,.,1,e, fails 10 eloe; ei tee, ef tea aae"'e •11!,111 , :,.e ty (9Q) da '., oAe r !us Elate e f teFA1i Aat10 H fmm-t ho 111an , then he shall 1,e tloen,ed 10 ha ·• olee 1ee 10 lea ··• 1115-+\00liffi\Hl!led Comril>ut-tens e n Elepesit-ru\G-beoome-a-V-es H~i h~ffl)ef A Vested Member sh all be en titl ed to a deferred •Kes ir cment Benefi t whic h sha ll be one hu ndre d pe rce nt (100%) oflu s Acc rued Ben efi t on th e da 1c o f hi s 1cnn in.1t1 o n of membe rs hip i.n the Plan. Such deferred Rc11rcm c1 H Bc ncftt !>hal l comm ence on the fi rst day o f th e ne xt month fol low ing the Ve sted Me mber's Nomm l Retirement Date . In li eu of rece iv ing th e deferred Retire men t Ben efi t up on his Non na l Rc tirc mcm Daw, lhc Ve sted McrnL ·r ma y dcct to receive o redu ce d Rc11rcmcm Benefit beginning upon 1hc fi rs t of an y 1nonth s uh~cqucnt to his a11amrnc11 1 of Jf!C fift y.five (55). The re duc ti on shall be o ne-fourth o f enc percent (.~5%) fo r each momh (three perce 111 (3 %) per ye ar) by wh ich pa )mems commence pno r ~o the fir st o f the :1 10 111 h followi ng hi:, No rmal Rct1remc 11t Date: A. Vi.:~1cd Member 1hQJD a wuCWJ..UJ.OJJU Q the Plan bcfon; l;1m i ;1n ""6 may elect many um e pri a r to his No rma l Rc1ircmc m Oi1 1c 10 recei ve, ln li eu of all ot her bcncfi1 s under 1h c Phm :me! prov id ed benefit payme nt s lrn vc not yet co11 u11c11 ccd . a refund o f hi s Acc umu la ted Con1rib u11 0 1!s. ,r any! ~\11_rb le 10 Member comabutisms,,n1 ;1cfe tS,,.ilvtl?.J~u..b...;foLG,.~ I 976 and,,),1l 11cd as of the dat e o f the refund plu s two pe rcent (2 %) of !u s Co mpc,1s11 ti on rece ived sub sequent 10 D ece mber 3 I . 1975 and pri o r to Jan uary I , 1983. A Vested Member who di~lnot ~cih.llihl.t lS to Ill e Pla11 l2 cfJ,re Ju1 11illCLL1.9..7 6 n1ax.JJ_y_lsk.ctJi1_KC..e~a.rs:.fuu · .fil£!' 1 u aLe.d _o 11ri b.111ion s 3-1 -11: Admin is trnti oo of th e Pl an. 3-~-11 -1: Retirement Roord. ·n 1crc 1!> hereby created a board to be kn own as th e No n Em erge ncy E mpl oyees Ret ire ment Board of the C11 y of Eng le woo d ("Ret irem ent Board") whi ch shall be co mp osed o f seven (7 J mcmhc rs. One (I) member shall be an d ec tcd member o f the C11 y Co uncil wh o sh all be se lec ted by a m:,Jnri 1y nf th e memher s nf r 11y oun ctl On e (I) mcmb c:-shall be the DiF.a etor of FiAan eial ge r·,ees apr0imaEI B'.' the City ~ _r . Two (2) me·-1bers sha ll be em pl oyees of 1he C1 l} who ,lie Members of the Pl ~n. who shall be selcclcd by a vote of all s uc h l\lt:m bcrs m accorcl.m cc with such proce dur es as the C1t y Manage r may adopt , fro m tim e to 1imc . Three (3 ) members •,h all be IIH<Jlilying el ectors of th e C11 y who ;hall be se lected by a maJorit y of 1hc 1111:mbc rs 0(1ht· C11 y Co un ci l In addi1i on. 1hc rity Man:1 gn , nr hi,;; <lcs 1gncc, c;;h:i ll c.c rve in an advisory c ap;,cit y, as ;in t:X officrn l. no11vo 1i11 g member Member s ,,f the Re tu emem Boo rd shall be app ointed fo r fo ur (4) yea r tenns. proVJdcd th e sa,d mem ber co ntinu es to po ssess the qua lil ica t1 ons prov1 J cd here in during the member's tcnn and , fu nhcr ~ rov1ded th m : A nie Counc il member sha ll scr-c d unng his 1e1m of offi ce as a Co mte ii member; and B. Th e 01Fo e1er ef fino,1 ei al Sep ·;ee s Q!y~ shall serve durin g his ,enwe 1n o ffi ce as suo!1-D 1roo1er w~- 25 Should a v.1cancy occur in the mcmbcrsh1p of th e Rc 11remc nt Board , 1he sa me sha ll be filled for • the dura 1i on of the un exp ired tcnn or.ly, 111 th e same manner as pro vided her ein . Pri or to e nt cnng 11 pnn 1he pe r form .,n ce of 1h.: d11t ie c:. nf :l memb er of the Rrtircment Rmuct , each memhcr the re of shall take and sub scribr.: an oaLh th at he nccep ts the o bl igations 11 11 po;ed upon h.im by th e pro\'is ions of 1lu s Pl an and that he sha ll fa ith fu lly per fonn th e dutie s of suc h ofli :c five (5) membe rs of the Rct 1rcmcnt Boa rd sha ll co 11s1i tu1e a quorum . All ac ti ons ta ken by the Boa rd s ha ll be approved by a maj on ty vo te of a qu orum ot the K.cmcmc nt Boa rd mem bers. All n1;tiom decisio ns an d dc1 crm 111m ions o f1h c Boa rd shall be rt'cc,rded in th e minut es of 1hc Rctir emt.:n t 13on rd and. unle ss inco11 s1s1e111 with the provis ions of th e Plan . shall be bi nding and c nc\usi\'e ur on all in1 crec;1ed pan i~ No mcrnbc.:r of th e Board s hnll receive co mpe ns m,on for his :;erv1ce on th e Board bu t a mem ber 11 1..1 y bL: 1c 11 nliu1 st.x! fu , 1 r.:a sow1blc cxpc11 sc:s in cun1.."Cl 111 connec ti on wi th his duties as a memb er of the Board 3-4-1 1-2: Mnn ogt1nent of th e l'lan. In :1clci11 ion to the power~ and nh ll gm ions impo~cd upon th e Boa rd as Tru:;trc pursuun t to Subst:e l1 on 3-4 -12-1 hereof, 1h e Re 11rc:me11 1 B 3rd sh:!11 h:wc nil powers r.ecc si:aiy iO efft•c1 1hc 1nanni;c 111cnt :rnd ndmi ni:;tr,1 ti on of the Plan in acco rdan ce wi 1h HS tc nns . 111 :ludi ng, but not limi ted 10 , the follow in g: A. ·1 o cs t:ibltsh ru les and rc bru lat 101tl.i fo r th e admfo1 strati o11 of t he Plan, :-or managi ng and discharg111 g th e duties of the Boa rd. fo r th e Bn:ird's )WTl gove rn men t and proccdurl' m s<• domg, an d for th e pr cs cn:,:rnon an d the pro tectio n o f th e Fun d. R T ,1 inl crprct the provisi nn!-of the PJ;rn :md tn de rem 1ine :my and all qu ~lmn,;; an smg und er the Plan or in connec tio n wll h the admini s1rat ion lhcrcof. ;\ record of such :1c11on and :111 oth er matte rs p rope rly :onnng before the Donrd shall be ke pt and prcsc:-v cd . C . To dc1enninc all matte rs a ffe c ung the e!ig 1b1l1ty of any Employee to be or become a Member 01 th e Pl ln D. To dctcmlinc the amoun t of th e \-lcmbcr's contnbu11 ons to be wtt hhcl d b) the City tr, .lccordnncc \\ ith 1h c· Pl ;i n nncl In m:1i n1 :iin such records of Acrumu lat cd Cmtribu t,on s a s :uc nt:cessary under said Pla n. E Tu J ctcrn un c the C1cd 1tc:d Se rvi ce of any Mem ber and to comp ute the amount o f Rc1 ir c111c111 Benefit , or other sum . pa ya ble unclt.r the Plan 10 any pe rso n F. To muh orizc :rnd direc t a ll di sburscmc ut s ofRc 1ircmc11 1 Ocncfit s an d o;hcr sums under th e Pl an. G. l o emp loy suc h cou nsd Jnd agen t:; and to ob 1:11n such cl eric al, mcd1 cr\\, lt·ga l :rnd ac 111 ~n :'ll serv ices ns it may deem nece ss ary or nppro prime in c:trrying out the prov,sio ns of the Pbn H. W11l1 the advice of 11 s ac tua ry 10 adopt, fr01n time to ume fo r purposes uf the Pla n, !:luch mor1:il1t y and oth er tab les as ll may dctm nece ssa ry or approp n ate for 1hc opera 11on of the Pla n. 26 • • • • • I. To make or :trrangc: fo r valuatio ns ond apprai sn ls of Fund ass ets he ld unde r the P\a1 1, :rn d . with the adv1 ce o f th e <11.:tuary, 10 dele mu ne 1he hab 1l ii1 es of the Plan . To ho.d asse 1s of 1hc Plan ln a specia l acco um cl\lit lcd "Re urement l'lan Fund ," and invest and rein vest the sa me and to make such wilhdrawals th ere fr om as arc au thori zed by th e Pl an for the payment of Re ti remen t Ben efi ts :md the c:<pcm,es of1he Boa rd :md 1h e memb ers 1hcreof. K. To c reate re serves from s uch ass ets for nny purpose. L. To m:-:i nta in suc h reco rds a nd ac count s a11d to re nd er .s uc h fin a ncia l statements and repo rt s as ma y be required by 1hc C ll)' Co unci l. M. To authorize one or mor e mem be r. of the Retircmcm Board to sie.n a\l lcea l do cun:cnt s mi d rc pons e n beha lf of the R,:t ircmem Board . -- N. ro perfo nn such ot hi:r duties as ,na y he rcquircJ of a Pl an Ad mrn1 slra tor under 1hc applica bl e law s and rcg:ul alion s J-4-11-3: Mi sce lluneo us. All pnip cr cxpc1\sc incurred by th e Ri.!t irc mcn t Bonrd in th e ndmi ni slrnt ion of th e.: Plt111 . if n o t pnid by the C a y. shall he pat d fr om the Fu nd when auth onzed by the Ret irem ent Boa rd . The Re tirement Board s hall lrnvc no pow er to add to, subt rac t fro m or mod ify an y of 1hc t e rm s o f the Plan. nor to change or add 10 any ben e fit s prov idcJ by the Plan, nor 10 wa ive or foi l w ~pply .i ny rcq uin.:me n1 s of d igi bili ly fo r Ret iremen t Benefit s unde r the Plan . A membe r of the Re1ireme111 Ooard shall not vo te on any ma tt er re latlll f.! sol el y to himse lf o r to hi s right s or bcr.cfi ts und er 1he Pl an. If a Boa rd membe r is so di squal ifi ed to act and th e rema1 rnn g mem Jers ca nnot agree, th e C ny CC\u nc 1I sh all appoint a tempora ry sub slltut e 11 1e 111 ber to exer c ise all 1he powe rs oi the d1squ ahli ed member conce mi ng the matt er in wluc h he is disq ua lifi ed. Th e decision of th e Rcti rcmcnl Bon rd nnd any nc 11 cn taken by n in res pect 10 the mnnng l·mcnt o f tht! Pl an sha ll be cc nclu sive and bin di ng upo n any and all cmolr.)'CCS. o ffi c~rs. forme r c1 ·p l(lyecs ;md offi ce rs. Mcmbc~i . Rc1in:d Membe rs, Ves ted f\kmbr rs, the ;r Oenefic iaril's, ht.'1r1;;. Ji stri buti.:t:s. c.xccu tc rs. admini strat ors and :l S!l ign :-. and upon all oth er person s wh mso evcr, but lhe Board at an all umes shall ac1 JI\ :i u111fonn and no ndisc riminatorv manner . Nd th t.:r the t.:s tabl ishmcnt ufth1 s Pla n nor an y modili ca tio ns th1:reof or an y actio·n taken th ereunder or any omi ss ion 10 ac t. by the Boan.I , the Ci ty Co un cil or ar.y of1h e ir membe rs sha ll be consm1 ccl a s giving to ,ny Membe r or 01hcr perso n nny lega l or cqu11a blc ri ght aga i11 s1 1h c C ity or any o ffi ce r or emp loy ee the reof or again st the Retir ement Boa rd . thr it y Co un cil , or :my o f 1he ir members. J-4-12 : Retirem ent Plan Trust Fu11tl . 3-4-12-I : Appointm ent of Tr ustee . 27 TI 1c Reu remc nt Boa.rd o f the C it y . and tt s members . arc hereb y app o inted :md co ns 111u 11;,:d Tm!,lcc • o l th e Re tirement Pl:rn l·und nnd shnll hold , 111 :1 11:?.gc and co 1111 ol Lh c same lll .iccordance wi th th e prov1siom }1cri;in co n1ai11cd . 3 -4-12-2 : The Trust Fund . All Ci 1y and Emp loyee co111rih l!tliJ I\S ~nd :i ll 1nve-:rmcn 1c. •;•c n:nf, 1o ge1hcr with all :1ccumulati ons. accruals , r.:a.mi n~s and i.nco mc wit h respec t i hc rcto, s hall be he ld by 1h e Tn1Sl l'C' in tru sl hereu nder as th e Tn1 s1 Fun d for use m pro\'iding the benefit s und er 1h c Plan . No pan o f the :-.n iJ curµu s u r income sha ll be used fo r o r d ivert ed 10 purp os es ot her 1h nn th e exc lu sive bcncfi 1 of the Mem be rs, Retired Membe r~, V cM cd J\h:ml.Jc 1~, their Be11 dicin1i c s or csrn tes under th e Pla n, prior to the satis fa ction of all liabi li 1ics he.!rcuml cr wiLh res pec t to Lh cm, except ~uch fU1 1J~ wl1i1.:l1 , upo n tc n111n at10 n o l the Pl an , nrc m excess of th e amow\l required to full y fund 1hc Pl an a11 d urc ch.c so lel y w crront!ous a.;tunnn l ass um pt ions . No pe rson sha ll ha ve any 111t cre st 111 or ng.hl to (my part of th e assl!tS of 1hc r und ex cept as and to the extent cx pn:ss ly prov 1d..:d 11, the Plan . J..4-12-:\: Pnrpo"e" n ncl Aulho rit~• of th e Trusl er. h is the purpos e :\nd intent of th e l'uy in .::o nstit uung and :lPJX'in ting th i: Rc.'tirl'.11t.:nl Rnmd ·,s Trustee of the T nist Fund to give 1hc Rct irc 11 11;:1H Bo:ml fu ll J)O\\t:r 10 es tabl ish such in vestm ent or purchas ing pr ·grn 111s as th e Retirement Boa rd may deem 11 cccs su1y or nprropna1c to provide ..i s~u1a111.:t' tlrnt tl u:n; )ha I l>c .111 d<lt:4 uate sou 1cc :O r the pa)1nc11t o f all benefit s pro vi ded herei n. The Tnistl.!c, however, shall not be rc s pons1blr.: for 1hr: l:U!lcl:tiun u f :..i ny Cit y u, Emp loyee co ntnbuttons. In serv111g a; Trnstc c. 1hc Ret irement B ar d ma y dc1cm11 nc to· 1\. Us e the Tn.i st Fund for th e purchnsc of oni.: or more 1:7ou p n.nnui ty, or oth er, ins ur .:in cc • po li cir..:s from onr..: o r more In suran ce Comp anie s ;mth orizt:d to d0 busmc.:::;s w11hin th e S1atc of Cclora do, whereby said lnsurnn ~L" Co mpany agrees to pa y all or a porti on or the benefi ts herein provided fo 1; 8 . C l,ntr:tcl wit h a c mmcrcia\ bank, c han crcd unde r ci thc:r th~ statu tes of th e S1:11 c of C 'olor;i <l n or tht: Ullitcd Stu tes of /\.merico and doin g b\l s in ess within th.i s Sta te . wit h .i tm st com pan y orga ni zed pursua m to th e statu tes of the Sto tc of Co lorn do end doi ng bus in ess wi th in th is Stat t:, or with a n1cmbc1 u f tll c New Yur" S tuck ex chan ge 0 1 the Ameri can Stoc k Ex change, doin g bu s iness wuh in thi s Srnt e, lO hav ~ a.ny of such part ies imcst fu nd s l lll bd1a l f uf tli c Trnstcc ; C. D1rectlv 11wes 11 hc :1 ssc 1s oft hc Trn st Fund: n F ~t:ih li,h m i in vcs1rncnt pro gr am . partl y funded by msur,111cc am\ p:inl y fun c.h:d bv in vcstlll l.:'nt i., or E. Rc1ai r, 011 n d1 screti r,nn.rv h.1 s 1s :m irwcs1ment ndvir.or lu,:c11 t cd :i s such und er the lln itcd Std tcs li 1\o CStmclll \dv,;or's Act of 1941.), wh ic h invc sun cnt ;ulv 1:w r 1s nl~o 11 !' invcstllll'Jll coun sel as dcf111l'll i11 )lllll Act. 3-4-12-4 : Investments . l.J1 se rv in f! :t s r rus 1ce, t he Rctircmcm Boa rd shall be auth on 1.e<l and cmpowtrcd, 111 ns so h di scretion. 10 111 vcst an d rein ves t the Trust Fune\ it S fo ll ows; 28 • • • • A A set;; of the f~e 11r c 111rn1 i£1 md (othe r 1ha n ~s;;r..1~ o f the dri+f, llE,Qf. account s ) shall be mves tcd i11 m:cord:i ncc with Colo rad o Kc vi scd Statut es Secti on 15-1. l -102 , t111d cr th e Uruform Prude rn ln veswr Ac t B. As set s of th e dr8!J ~ accou nt s shall be invested in ncc ordnn cc wi th Colorado Re vised S1ntut cs Section 24 54 I 12(3 )(c) 3-4-12-5 : Trll 'i l l'C''i Powers SubJt:c.;I lu the:: p10 Vi !-ai o11s uf Su bsc..:llun s 3-4-12-.3 an d 3-4 -12-4, he reof, in tts in vestment nncl ad111in is1ra1 1on of the Tn1 s1 Fun d, the Tru stee is autl1 ori 2.ed and empowered with re spec t to any securiti es or oth er property hd <l in the Tmst rund· A To "ell , ex.c~ange , convey . lr:m sfc r, lc:1 sc fo r nny JH:rio<l. pled ge. mongagc , grant opti ons . contrn cl with re s.pect tom o th erwi se encumb er o r d is po se thereof. at pubhc or prha1c sa le , fo r cash or np on cred it or panl v for bnth. an d no perso n dea lin g with the Trn stcc sh nll be bo und to sc.: to the L!.pp licnt io n o f the purclm se mont;y or m 111qu ire im o the v:l li<ln y, cxpcd 1c:1,cr o r pro priety or a ny such sn lc or other di spositi o n. U . To sue, defend . co mpromis e. arb11ratc . co mpound and ~cllk an y d eb t, ob l1 gm 1on or cl n1m d ue it as T 1stc.·t• or any nther 1-ui t N l r g.i l prnceccfin ~ 1nvn lv111!J thi:: Trus1. and to rl!ducc the ra1 c o f int erest 0 11 , to c:<1cnd or o the r\\ ise mothfy, or to fore cl ose;: upo n de fa uh or ot herwi se en force: any s uch debt , ob ligat1u11 or 1.:hm11. C . To gi\'c g .me r:i l or specifi c proxies or powers of :i tt omcy w11 h O ! wi1h ou1 power oi s ub s1i tut11,n , D. l'o vote Ill per son or by prox y 0 11 an y stocks , bond s or oth er secu riti es for th e con \ers ion Lhcrcof mto oth er stock s, bo nds or sccuriues, or to deposi t them m any voti ng 101s1 or with any pro 1cctt \C or lik e co mmi nec or wi th a tru s1ec or depo sitorie s clc s1gna1~\ therc~y . or to cxc.:n.:i~t: a11 y 11gl 11s to subscnbc fo r addit10 11,1I stock.'i , bond s o r ot her sec uri ties and to 1. ,k c any and :ill ne cessary payment 'i th erefor. an d 10 j oin and pa11i cipatc in or to di sse nt fr om ;md oppos e any rcorgan i1,a tion1 n.:capitnl iwtio n. co nso lid ntion, liq u1da11 on, sale or merge r of corpo r:1u o ns o r pro perti es in whi ch it ma y hl· interes ted as Truste e, upon such 1e·nnr• an d condi 1i0ns as Jt may dee m wi se E. To re giste r any sccunllcs or other pro pcrt y in it s own 11.im e o r in the name of 11 s nonuncc. v:n h or wit hou t the Jdd it ion of word s ind1 ca11ng th at s uc h "ccu rHi es J.TC held 111 .1 fid uclr\f)' capacity, or to hP:d .in y sccuntic s 1n bearer fo nn, b.Jt the boo ks nnd 1ccord s of the l'ni s1cc sh:i ll at all 1i mcs show th :11 ~n s uch 11wcstmc nt s arc pnrt of 1hc !'rust Fun d. F. To rc1a in, man :1g(·, opc.•ri!tl'. rl·p ai r, imp rovt.>, pan1t1011 , dt~d ,c-:1 1r nr 01 hr rw1•w cl c;li \1:i1h any real es tat e held by it. G Tc ret ain u111 nvcstcd s uch ca sh as ii nutv deem necess ary, with out ob li gatl n 10 p:i y intere st 1hcn.:o n. II In ge nera l, to cxcrc ist..: nil powe rs in th e manag eme nt oflhe rrust Fund which any ind ividua l co ul d ex erc ise m 1h e mnnngcmcnt of pro pcn y o\vncd in hi s ow n ri ght 29 c..:c ~::,m) µar tic s tO auy ::u.:co umi 11y, litiga11on, or ot her proceeding s sh all include on ly the • rrustcc and the Ci ty Council. and the sculemcnt or judgmen t m :my such case ;'.l which the Ci1 y 1c. duly ~e rvecl nr c 11 ed ,h:111 he hindmg upo n :\II Mtmbers , Re1ired Mcm hcrs, Ve s1"d l\fo mbcrs, or Bcncfi cirui cs und t:r thL· Pi nn , nnd up on oil perso ns cla 1mmg h>•, th ro ugh or ui1d cr them . 3-4-12~6: Admini st ra tion of the T rust Fu nd . The Trn c:1cc ,hnll ;,a y or di ,1rib111 c all P in n hc nl'r.1 s from the Trn sl Fund m s uc h fo rm , in such umou nli. nt s uch li mes nnd to such pnyccs ns mR)' be nu 1horizcd by th e Ret irement Bo:i rd. The Tru s tcl' ma y em pl oy suit...i J le agen ts anc! co un se l Th e !.::<pcnscs inc urred by th e Tru ste e in the pcrfn nn:rn cc of 11.s du 11 c!-hereunder ;-inrl .,II pro per d1 :\rgc.c: Mei rli s hursem e,uc: nf 1hc T n1 s1ec , inc luaing nll 1nxcs lnwfull) n scss cd upon or in rc sp..:c l of lh c Tni st Fund or il s in come, shall be chargc;d ~nd pa id oy th e Tru s1cc fr om lhc Fun d. No member of the Rc11 rcmc nt Boa rd . as Tru stee. sha ll re ceive com pensa ti on fo r his services ns such but shall be e11 t11led to be reimbursed for an y cxpf'll"-C ~ 1n.:urrt·cl hy him nn hchalf ~,f 1h c Tru c:1 F'11ncl 1n 1hc e~1c 111 th ", c:uch cxp enscc: ru e nnt paid by the C11 y 1 he; l'ru s1cc shall kcc;p det ail ed, accura te accou nt s ol all iJ\\esunc nt s, receipt s and dis bursemc;nt s ;111cl 01 her 1r:111c:,1 ,:1inn c: herc unclcr All rt ccn unts, OOok c: .111cl rcc nrct <:. r~\:1 1111g I herein shnll he o pen 1n ins pec.:1ion hy any per son des ignated hy the Cit y at nil rca sonnb le 1i mt:s. TI1 e Tru st l!e slrn ll 111au11.1i11 su...:li fc:,;u1 ll s. 111ukc ~u1..:h 1.:urnputal iu11~ unJ pcrfu n n ::.u<.:h 11 unis1::ria l act s a~ tht: Cil y trom 11 mc to tune may requc!lt On or bef ore 1\ugust I nnd Februnry I ct c:ic h ye:i r, the l'rn ste c • shal l fil e a repo rt wi th the C ity in s uch fom1 as th e C 11y may reque st. Thi s repo tt shall show all pu rdrn sc s, ~ale s . re cei pt s, di sbu rseme nt s :ind other tran sacti ons effe cted by the Tru stee duri ng the !!iX (6) 11to111 h pc :-iod fur wliid1 th e rcpun i::. filed . h shall 1..onw in .i u cx t1c t ,,.lt:sc ript 1un , the cos 1 value as shown on th e J'ni ~1cc's book s ;!lld the 11mrkct va lu e as of 1hc end of s uc h pcnod ot eve r) 11cm th en held in the Trust Fun d . The l'ru stce shal l he fo reve r re lieved fr om all liabi lity 10 the C it y, the Fund, and any Mem ber o r Benefi ciary wi 1h re!:pcc t to the propnety of any of its ac 1s u r l1m1 ::tai,:1io 11~ shv,,•11 i11 ~ud1 11.:poll unl t:ss wi1 l111111fo c1y (90) da ys aftc1 the 1c~cipt 1r :iuc h re port , th e Cll y giv es the I m stec Wrtltcn nOIICC ol 11 s ObJCC II Oll or ObJCCl10l1S to any ll~"IICr SC I f0tth the rein . The ... 1u s 1cc s'.1nll not be liJlJlc , cll ltc 1 1~ ,1 l11JJ ) \ll 1ml iv itluall y, fu 1 the 111alJ 11g , 1e1c 11l 1u 11 , u 1 s<1h: o l an y m vestmcm or rc 1nvcs 11n cnt made by 1t or ungmall y r~cc iv cd by It as hcre m provntcd nor fo r any ex pense o r liabi lity, here under , no r fo r an y IClss tc, or diminu ti on of the Tni st Fund unless due IO or ansmg fr o m it s own i;ross nt:gli gt:nct, rni sco nclu cl, di shonesty or lad, o r good fo 11h. T hl TrU!:ilCc.: umy cons ul! w11 h cou11sd ,ut J sha ll be full y p1ol t,:\;lcd in acti11 g up 11 th e ,!d\'itc o r cou nse l. Un less othcn.v1 sc adv1 sc;d, the Trustee ma y assum e th~ll 1hc l'lan at a ll 11m cs quali t1cs tJndc r Int ernal Re venu e ode Sect ion 401 (:i ) and that the Trn st hereby eslllbli shc<l is at all ti mes t:1 x e..;e l'n pt unde r lntcmll Reve nue Code Scc uon 50 I (a), as :imcndcd , or a s uccess or prov ii;;ions . Tiu: T ru:,\cc ~h all hav e nu 1c.sµuu!>iliili1 y fo1 the.: Jccu;m.:y uf any info rmat io n furni sll ~d it by the C11 y 3-1 -12 -7: H.cm ovnl of Tru st ee . 01lu.ng he rein sha ll be co ns trued 10 proh ibit the l il y Co uncil l'r om rcm onng th e Kct1reme111 ll o:ird as Tru stee of th e Retirem ent Fu nd by appropria te amcndmcn1 to 1hi s agreement . Up on JO • • • • re mova l o f lh e Trustee. t11 e Cily Co un ci l shall appo mt a successo r Tru stee or Fundi ng Agent. pon ti c li ve ry by th e remov ed Tru stee to HS successor of a ll propcn y ofth~ Fund , less such reason able amo unt as it shall deem necessary 10 prnvi<l c for it s exp enses, and :rny taxes nr adva nces chargeab le or pa yable ou t o f th e Fu nd, the successo r Tru stee or Fun ding Agent sha ll thc1c up on hav e the pvwers and dut ies as arc con fc 11cd upon it by the Tru M Ag1 cc111 c.:11 t 0 1 gJO up annuit y contract. No successo r Tmstcc or Fundi11g Agen t shall h:we any obl iga ti on or li abili 1.y with rc spt.'C t to th e ac ts or omiss io n of its prcdcccs!-ors . 3-4 -13 : ll ctir cmcn! Benefi ts a nd Rig ht s ln nli enn hl e. 3-4-13-1: In a lien abili ty. M<·rnhc rs, Rettrcd Mem bers, Vcsled l\tcmbcrs and th l'ir Bcnefic1ariL"s un der lh c Plan are he reb y re strained fr om se llin g, trnn sfcrnng, an tic ip atin g, ass igning, hypo thc cn ting, or othe rwi se lJi:.,pu~iu g uf th c::i r Rc::ti rc rnent Dc11dit 1 pros pcc11vc Re tire ment Benefit. or any othe r ri gh ts or in terest under the Pl an , and any att empt to anticipa te , ass ign , pledge, or otherw ise di spose of the sa me shall be void. Said Reti rem ent Benefi t, pro spcc1i vc Reti rement Bcncfi 1 .tnd rii;lu s and in1nes1s o f s:-i1d Mt'n1b ers, Re tin::·d Members, Ve sted Me mbers or Beneficia ri es sh3ll no t at 3ny tim e be subjec t to th e c lnim s of cr editor s or others for liab iliti es or l 11 s of s:tid Membe rs, Retir ed Membe rs, Vested t\'1c mb c.:rs or Bene fi ciaries, nor be liab le to attach mcm, exec uti on, or oth er lc.:g:11 pruccss . Notwllh stm1 d111 g th t! fo reg oin g, th e Retiremen t Boa rd may approve payment. A Ass ignment s for : Chil d Sllpp ort purp oses prov id ed for in Colorad o Revi sed Stat ut es Sec ti ons 14 -10-118(1) and 1~-14-107. as they ex isted pri or !O Jul y I, 1996: B. lnco mc as signmc ms fo r Ch il d Support provided for in Colora do Rc:vi s~d Stat ute s Sect ion \4 • 14-111 5; C. Writs of ga rnis hment that are the re sult of a j udgme nt taken for arrcarngcs for Chi ld Support or fo r 'hild Suppo11 debt ; a nd D. Pa yments made in co mpliance wi th a prope rl y exec uted and ce rtifi ed co urt order app rovmg a wrill el\ agreement divid ing rl3.ct ircmcnt bQcnc fit s between ::i member and an alt enrnle pa yee f<i,e-!'), entered into purs uam to Colorado Revised Statut es 14-10-1 IJ (6) J-4-IJ -2: llnn krupt c)'· lf:i ny t\tcmbcr, Rctir.Jd Membe r, Ve sted Member or Dc nefi c i:iry sha ll beco me b:rnknipt or att empt to anti c ipa te, assign or pledge an y bcncfil ~ •1ndcr the Plan, then such benefit s sh all. in th e ch sac11o n of th t Reti re ment Hoa rd, cease, and int zvc nt the Rc11 rcmcnt Bo.i rd shall have au thorit y to cau se the same.:. or any pnrt th ereof. to uc held o r ~p pli 1~ to or fo r the bene fit of such Melllber , his spou se, hj !, chi ldren , or other dependent s, or any of them, m suc h manner and in such proponio ns as th e Retiremen t Uoarcl m:ty deem pro per . 3-4-14: Mod ificati on o r tJ.cr min nt ion of pJ:l nn. 3--1-14-1: E<pcc tnti un. It 1s th e expec tation of 1he City tlw t it will com muc thi s Plan and the paym ent of it s contri but ion s hereunder 111dcfin.i tcly, bu t cont 1nunncc o f 1hc Pl an is not ass umed as a co ru ra ctua\ obl iga1io n of 1heCity . 31 3-4-14-2 : Amendment . The C11y rese rves th e righ l 10 aher, an •end , or 1ermina1e the Plan or any pa rt !h ereof in such mann er as it ma y dcte nnine , and su~h nhcrati on. amen dment o:-1cnnina t1on shall take cffcc1 u po n noti ce the reof fro m 1hc C ity to the Rcll remem Board : provided 1hat no such alternti o n or amendment shall provid e that the Rct ircmeut Bcnetit p:1y:1b le l o :my Re1trcrl M('mh er c:h~II he.. le55 th an th:n prov;ded by hi s Ac~umul a1cd Contri but ions o r affec t 1he righ1 o f any fvtember to rec ei ve a refund o r hi s Acc umul ated Contributions and shnll not direct ly o r indi rec tl y red uce nn y M t:m br.:r '~ Accrued ~. Aud p1ovidcd furthe r, that no alt era tio n or lcnn i nati on o f the Pi nn or any pan th ereof shall pcn nit an y pan of th e Fund 10 rcvcn 10 or be rccov crublc by the Clly or be used fo r or diverted 10 purpo ses oth er lh an the excluS<ve be nefi t o f Members. Re ll red Members, Ves ted Members o r Bcncfi crn rics w1der the Plan. c~ccp t suc h lilnds, 1f an y1 a s may rcnu m at tcnmnation o f the Pbn a ft er snt isfoc 11on of a\l ll abi l11i es with re spect 10 Mem bers, Rct ire d Membe rs, \/es 1cd Membe rs and Ben efi ciari es under the Plan and are due so lel y 10 e rro ·.,eo us ~cn rn ri al assu mpt io ns Funh cr , no amen dmen t ~h:1 11 cause 1nc climrn ation fan o ptional form of benefi t nu r th e c lim.inaii on or rcdu cl ion of an e:1rl y Rc tir cmeni Benefi t 1l mt con1inucs nft cr ret1r e1nr,nt. J --1-14-J : Appro\'HI Uudcr the lntcrnul R eve nu e C ode. n 1e Pl an 1s 1ntc11 dcd to con1ply wit h the rcqu1 rt:me nt s of the appl1cablc prov 1s1011s o f lntc mal Reven ue Code Scc1i on 40 l (a), a s now in effec t or hereafter amen ded . and any modifi c ati on o r amendm ent o f the P la n may be mnde re troac ti ve, as ne ce ssary or appropria lc, to esta b li sh and maintain such complian ce . 3-4 -14-.-&: Oi sco nlinun nce . The C it y rc~crvcs the: right t1 l a ny tu ne: 4111J fo1 any rea son s:i.1i sfoc 1ory to It to d iscontinue pcnnanc111ly all CCl ntributio ns under thi s Pl an . Such di scontinuaJ 1cc shall be Ucc mctl tu be: a comple te 1cnrnna 11o n of th e Plan . 3-4-14-5: Term in otio n . l.n the cvrnl o f a parti:l l n r c"mplctc 1crminal1nn o f 1hc Pla n. th e Acc rued 8cneli ts up to th e d :ite o f tcnTUn ation li y th e affected Employees ::md I heir Benefi ci:m es sh:\ll be nonforfe it ab lc and .\I I a ffe c ted fuo ds sh.i ll be a lloc nted 10 nffc>cted Mcm cr s, Retired Memb ers, Ve sted Mc1nbcrs and Ocnc:fi ci~u 1cZ) on the fo ll owing p rionty basi s o f: A . An amo unt equal to th e Accumul a ted Contribu tions, o r balance thereof, whi ch wo ul d be p:,ya bk to the Memb ers, Re u red Member s, Ve sted Members or l:lenc fl c ia nes should death occu r on the da te of th e tcnnmJt ion of thr Pl an. B An nmuu n1 of 1he rem:-i ini nc .t~,c 1s cc pml 10 ~ pro rnta por1 io n de termined on lh e b~s is of the rati o lh at the ac tuarial reser'\'e for hi s Acc m ed Benefit minus the am uni in A nhovc c r cd11 crl to him bc ors 10 Lh c torn I of s uc h oc· 1nriJI reserves minus the :iggreg:i.tc o f am oun t s allocated um.k r A . abo,·e . 3-4-14-6 : Oi s1ribu1i on . • • • • • • \Vi 1rn the assc Ls of the Tru s1 Fund have been all ocated as in dic ated abO\'C , the di stribu tion may be made in the for.n of cash or nonirnn sfcrn blc nnuuy co ntr.1 cts as dc tcmuncd b)' the Ke11 rcmcnI Board . provided 1h0 1 any affected fu11ds rcnc,i11in r, aft er the sa ti sfac tion of al l li abilitie s to affected Me mbers, Re11 red Member s, Ve,tf'<l Members and Be ncticiories under the Plan ma y be withdr:wm by the ;{c tiremcn 1 Beard fr om the Fu nd and rr-fundcd to the Cit y. J -4-15: Rcse r\'cd. 3-4-16: Limi lA lions. ]-4-16-1: Rce mr luym ent of Former Non\'C sted Members. If a \1cmbc r's cmploy111en1 tcmun <HC:i pri or to hi s be com mg a Ve sted Me mber anJ t~1e Membe r is sub sequ en tl y reem pl oyed as an Em pl oyee, such Mcm 1 er shall not be en titled to recei ve credi t fo i his prt:vrn us Credi 1ed Se rvi ce uncle, 1h e Pl.1n , except .I!. rmv1d<'ct in Suhc:.•cli o n '-4-1-' hr.rcn .3 --$-1 (,-.2: Reemployme nt of Forn ,cr !\1e mb crs If a lormcr Mcrnh cr IS ree mpl oye d as an Empl oyee of the City !!JL\'[ ~fiet )i,m1or ·.l.)Jlll, 110 Retirem en t Benefi t pa)1ncnts shJ II be made durin g the period of such reempl ovmcn 1 ill~ · · · ~ · · · · · · · · · nd the eC'Y..i!J cuhr1n Up on the sub seque nt vested tcnnina tion of emp loym ent by suc h a Me mbe r, the Memb er sha ll be entit led to re ce ive a Re tirement Bcnc fi1 based on 1) hi s Credi ted Serv ice prior to the drJte of hi s pre\ ious tenmn ati on (except Crcdi 1ccl Service ln~t 0frnr A H ·e ("i) ~'OAF l=ireeh uncicr Suh ~cc t inn 3-4-4 -3 hereof, ii) his Cred ited Service during the period of lus reemployme nt iltilJJY}, and iit) in the cus c of a di sa bled Mem ber , his Crcdac d Service while d1s nblcd. 1.n 1hc case of reemployment. of i'l fo n11t:::r Member who received, 1>rior 10 his rcc rnp loymc nl , any bcn'!fit pa yme nt s (whet be : sin gle sum or penod1c ) with res pect to wluch Credn ed )crv1c<" is re stored hereun der , the Re11rc mcn 1 Benefit pa ya ble upo n hi s sub se quent r1::tire ment shall be n:du ced by the .'\ctuarial Equi·,·alcnt of such p,tymems, other tha n D1sab1 l1ty Rcurc mcnl Benefi t pa yme nls, he received priOF-lO ~IUs--t\Ja mlal-R-e;il'ement-Qa1e ~ ":z;. u11l css 5uc h payme nt wa s il single llifili:;i sum that l"as repaid under ubs ec 1i on 3-4-4-3 here of. 3-4-16-3: An11 unl Bene fi t end Co ntribulio n Li mil s. The Pla n 1nco rporatcs by refc ,·cncc the rcqu 1rcmcn 1s of Co de Sect ion 4 15 and firm! reg ub1i o ns in1e~,rct111g Code Sec11on 41 5, as applicab le 10 this governmenta l rc tucmcnt plan . ·nie cos 1-of- li v111g in crea se of Code Secti on 4 I 5(d) sha ll co ntinue 10 apply :o increa se the do lla r benefit limi t of Code Sec11 011 4 I 5(b) afterthe Member'sse, trance from employment. The ll mi1 at1on on contribu tions of Code Section 4 I 5(c ) sha ,; ,pply 10 Member con tributi ons tha t arc made lo the DROP accoun t, as describe... ·n Nt-iG-1&-l.£.i Sc:ction 9-:e ~-The limita 1i on yea r is the calendar year . J3 3-4-1~: Cu u~uli<la li u 11 or i\lt'r~rr. The Plan shall not be co nso lidated r mer ged ''-'Ith , nor shall an y ass e1s or hab1hllcs be 1ranslerrcd to any othe r Plan, unless the benelits payab le to eac h Member 11 the Plan 11ere tem1in:11 ed immed ia tely after such actio n wo 1 ld be equ.1110 or g.rca u:r than the bcncfi1 s to wh ich such Membe r would have been cnt11\c<l if thi s P \1m had hccn 1crnunatcd 1mmcdi:1tcl v before s uch ac ti on. J -4-17: Mis cc ll nncou s Pro\'ision s. J -4-17-1: Ri ght s of Mcm hcrs. Each m,Mcmbcr shall be advi sed o l the genera l provi sion s ol th e ~j.!la11 and upon wn ucn req uest addre ss ed to the Rctt rcmcn1 Board sha ll be funnshtd \\'Ith an y 111fonn:i 11 on rcquc !i.ted regard ing his s1a1 us, ng h1 s nnd pnv ilcgc s u1Jdcr the pP,l ::rn . Nc 11 hc r th e esta bli sh ment of the p lan, the grn nt1 n~ of .-t F&cti remcn t Bllencfit, nor any ac 1ion of the Cil\ or 1hc Ret1rcmem Doilrcl sha ll be held or co nstrued to con fer up on any perso n any right to co ntinue cmplo~rne nt. nor, upon dii.m,~~ri l, :my n ~h! or m1ere,1 •n th<• Tm c;r Fund 01h~·r tha n.,~ lwrc•m pro vid ed J 4 .17-2 : Limitn lion of Linbility. • Nu tttM,t:111l1c:1 :-hall h,i vc any n~lll lo •Rc111i:111c 11t L1}t:11di ~ u11Jc:1 tile vfl.111 , c.tl.Cpl Mn.:h , 1ght!'i 1 if any, as 1n.1y acc ru e to h im upon hi s remcmcnt from ~he service of the Cit y unde r the provis ions o f the ~flan wh.i\c it ,s in effect. All such benefit s arc paya ble so lely oul of th e Tro st Fune! and in no cvc111 shall the Cit y, the Trustee. or th e K.ct1rc111 c111 Board mem be rs be li able tl11::1cl or . Ntttber • th e establishment of 1h1 s pf Ian , nor any amendment or modifi c:u1 on 1hc rco f, nor fai lure of 1hc C it y 10 pro vide s ufficient con tributi ons to th e ,rune shall be const ru ed as givin g 10 any h-1 e mbc r, or o-.ht:r person. any leg al or equ it able nght agains1 the C il y, \,r any 0fticcr or director thereof. or ngain~t 1h e Reriremenl Hoard , or an y mt·mhrr lh r rL,.-,f J -4-17-J: Direct Ro ll overs. A. Ge naul TIii .) :iCC II UII .1ppllc.) t u J1.)\11 l.J ut1 uw. 111ad c VII UI ,1nc1 J.:n u.iry I , 1993 No t"'i1:1stand11~~ any provi sio n of the pf Ian to the contrary that would mhcrwi se lim.!l a d1 sln~utce's c lcc11on un''cr 1h1 s section , a d1stnbu 1cc ma y elec t, at lh c lime and 111 the manner pres<nbcd by th e ;11!oa1u , to ha ve an y po rt ion ot an d1 g1b lt: rollover d1stnhu11on wh ich cxcc;ds $200 .00 p11d directl y 10 :1.11 chg1b lc rct 1rcmcnt pl an spcciricd by the d1 stn hutcc in a di rect roll o ver If , di stribt11cc's direct ro\ Inver d1stnbution ,s less th an $500 .00, the distnb utcc ma y onl y el ec t to direc t ro llo ver 100 pc rc c11 t of the cl ig1b lc ro ll ove r Jistribut 1011 . B. D c {imt1011s : \. Eligible l?ollovcr Oi \·tnb111to11 An e li gible ro ll ove r di s1ribu11on is nn y di s1ribut1 o n o f all u1 any poniu11 uf tltc l.Jal.111..:i.: tu llu; \.'.1c<l 11 t,f the Jbt1ihu1cc, e.,ci.:p t that an cli g1ble roll O\Cr di stnbu11 on docs not inc lude : any d1 s1 nbut1 on 1hat 1s one of a :;cries of sub sta nt,a l\y equal pcnod,c payments ( 11 icss ircqucntly tha n an nu.1lly) made for the life (or hfc cxpcciancy) of the dm nbu1 ce or th eJOITI I li ·:cs (or JOl nt htr cx1>t.:C tanc1cs) o l th e d1 stribu1cc and th e d1Stnbu tee's dc-sig natcd beneficiary, or fo r a spocified penod of 1cn ( I 0) years or more: any d1~tnbuti on 10 1hc extent such distnbution 1s required und er • Code Scc 11o n 40 I (a)(9): ru1d the ponion ol an y dis tnbu tion that ,s not ,ncludablc in gross 3 4 • • • in come (delem,incd wll hout regard to the cx c\u;ion for net unrcnll zcd appreciation with rc spc 1 10 emp loye r sccunt1e s). For ch stnbu11 oiu mad e after Dece mber 3 1, 2007 , a porti o n o i II di stri butio n sholl not fu1l \o be on clir:iHc rol lover di stribution merely bcc.iu sc 1hc ponmn coma sts of 3fter-t..1x Ert.!;:,ioyce co ntributi ons which are not includ1blc 111 gros~ 111co 111c Howeve r, such porti or may be trans fc rrui onl y 10 an 1nd 1\'idual rrrm•mrm iHTnll nt nr ~nm1i1y d c,;;c nhe.d in ti c,·11"n 40S(a) nr (h) nf th e Code, 0 r in a direct trust cc-lU •lrusH.:c trans fer too qua!ific,I. tru st described in Sec ti on 401(a ) of1.he Co de ,i.•h1 ch 1s c,.c111p1 frfl m tax under ·cct1t ,11 <i OI (n) o f the Cu<lc or to an annuit y co 111rnc:.1 de sc ribed 111 ScctJon 403(h) of the Cod~, provided such trust o r con 1rnct prmidt..'" fo r sepa rate acco unt mg for amounts so \ran sfcrrcd (a nd eammgs th ereon) in cl udin g scp nru tc ucco unun g for the porti 1m of s.1ch di stributio n which 1s includiblc 111 gros!) inco me n.nd 1he ponion o f such distnLu 1icn which is 110 1 so includ1blc . f:I,g,hlr Heti r tJm C'III Pinn . An clig 1hlc rc1ir cmc11 1 plan is an indi vidua l reti rement account dc sc nbcd 111 Cece Scwon 408(a), an indi'1dual retireme nt annuity dcscnbcd in Code Scl.1i u11 t108(b), unt.l a1111u11 y pl ,m <l c:,,1.:11Uct.l 111 CuJc Scct1u11 40 3(J), u r a 4 .-,Ji tied ll '\JSI de sc ri bed m Corl e Scc \\on 401 (a), 1ha1 accep ts 1hc di s1ri bu1e e's eligib le ro ll over Uisui bu 11 on . I lowi;vc r, in th e case o f an cl' ·iblc ro ll ove r dis 1nbu1 io11 to th e s urviving ~po usc. :'\11 clig 1bk reti rement pl:111 1s an inuividual rcti rcmc n1 accoun t or in di \idual rcttrl.·m cnt ;mnu11 y. Fffcct ivc Ja nuary 1. 200 :!, an eli gibl e rcllrcmcnt plan shall nlso mean :w .1r111u11 } contr.1 1 de.;c nhed 111 Cod e Sec11 on 4QJ(b) and an eligib le plan u11d cr Code S1.:1.tio n 457 (b) whic h is ma in ta mcd L,y a state, po httc al subdivi sion of a stale . o r a).!e ncv or mstrumcnta lny o f a st.i tc or politic al subdivisio n ofa state an ci which agree:; l o sc parnt ch, a.:co um for 11mo unl s transferred int o such pl nn from thi s Pinn . Th e dcfi uiti on of d1 g 1bh: rc11rcm e:1t plan s hall also a pp ly in the case o f a di str1 bu1i on 10 a s urviving c.:p us e. o r to a s po uw n r fo rmer spouse who is the ri herna te payee und er a qualified clcun ec.1 ir reli\li()n or<l rr, :i.s drfinrd in Co de Secti on 4 \ 41Jl ) Effcr ti vc-J;mu:try I , 200R , an e ligib le rc tircincnt pl an shall al so mean a Rot h fRA described m Code Scc1i on '1 0 A(h). suhJec t to any ap pli cable limit s de sc ri bed in Code Se ctio n 408A(c). IJ n tn burcc A d1s 1ri bu tce in c lude s an emplo yee or former empl oyee . 111 additi on, 1hc empl oyee 's or fom1c r emp loyee 's surviving s pou se nnd the employee's o r fo m1 er empl o yee's spo use or fom1e r spouse who is the alternate payee un ~,-r a qualifi ed do111 cst1c rclmious order, as de lin ed 1n Co de Sec tion 4 I 4{p), :1.re OIJ · n butccs w11 h regard '" 1h c intc rt.-<.t of lhc c.:pnn "e or forn1cr ,pnu!-e D1r,•ct Rulluwr. t\ t.l 11 c \:l 1ullu \cf b ;1 p ayment b) the pl,!lan 10 o:ic clibiblc rct11c ll\c 11t pl:1 11 s pcc di cd by Lit e l1 1st nbutc c. IV1111w oj 30 Day No 11 ccfor C11sho 11 1s of $5 ,000.00 ($3 ,500.00 Prior 10 Janu ary /, J99S) ur I.cs.,· lf-0 An di k ro ll ov 'r di s1n bu1i on i£..ttte-1&-whi eh Gees See1i ens <10 I (a)9 I I 01tt!-4++,,in-1>0H;pf>1~1«;h-d1S1F1bltH{Ht-may commence less than 1h111 y (JU) da ys aft er 1he nnt,re rcq111re<l 1111dc r .,_,~HAA ~ Sec ti on 1.411 (a) 11 (<>),~'./)is given , pro\'\d cd 1hat: The Uoa rd cle arl y in fo rms th e ~cmhcr that th e mMcmber has, n gh t 10 a period o f at lea!;t thirt )· (3 0) d.:iys after recei ving the 11011 cc to consider the dec isio n of whe 1hcr or no, 10 c lc.::i a d1rcq roll qvc1 d1SIAeu1i011 (011 d, ifepp liaal,le , a pa11iaula1 d 1s1nb1:H10R 013110n). and 35 b. Ti u.· tt¼J\lcm er. nflcr rL·c:c1v11 1g the nnu cc. uffi,,mlli\'c ly elects rt distribu ti on. C . Dis 1rib 1u iv 11 w IH.-1 cfN011 -.Sj11111 se Rl.!11 ,'.fi<:w,y. t\ 1t:mbcr's non-spo use Benefi ci ary ma y ck cl tn ha ve an y purti on o f nn cl iµibk Pinn disuihution pnid in o d irec t tru stcc-to-\ru ste c tran s fer to nn ind 1vtC h1 al retirement nee um or annuit y desc rib ed in Section 401(c)(8)(B)(i) r (ti) of the ,.,de 1h :11 is csta li,hcd to re ce ive th e i'lan distributio n on beh alf of the 11cnr fi c rn ry For 1>11rposrc. o f tlm SuhsC't ti on r , :\ 1m s1 tnilin1:lined fnr lh c hcn cfit nf one (I) or more dcs1g11atcd bcucfit.:1nr ics m~t~ b..: lht 13 cndici:i ry to the ex 1cm prov ided 111 ru les prc :,c rib ctl by :he Sc ·rcrnry olTrcn !.ury . lf thc Member d1..::; after 1hc Membe r's requ ired bcgi 1uu 11g d,ll c .,~ defined in Sc1,,.11 011 )-l-6-5 h t:rco f. th e required minimum di stributi on 1n th e yc ,ir u fllc:.uh OhlY I\Ul be tr,111~fe rrcd d Ccu1lli 11g tu th!!) S ub:,t:c.;l1 u11 3-4-17-JC. The req uirement s o f Code Sec ti on 402(c )(I I ) ap ply 10 d1stnb,tio ns under th is Suhsecuon 3-4 -17- .IC . 3-4•18 : ~l un cy Purc hn sc Pl un Choice a nd Tnrnsfer of F und s. E:.ch :i c 11vc e mpl oyee who ,~ a mMcm bcr inc ludm g :m y empl oyee c urrc n ly rcc c 1v111g benefit s Lrnd cr lhc ( 11 y '!. lu nh term di ~ab ilit yco ntra ct. :md each v~cstc d m \!nlhcr sh:i ll have th e o p11 0 11 o l co11 vcn 1ng fr om n1 c mhcr5h1p 1n thi~ pPlnn 10 memb ers hip in the mo ne y pu rc husc plan The :lpplit...,llh.J ll l u '-'--'II\CII 11 1u ~1 he 111:;dc 1n ,,, iti ng, on or before July ! 5, 2001. Funhc nn orc, the ffi!\Jcrnh cr mu st crn 11 1>lclc th e w.1iv cr nnd rclc;!.S c d oc t:mc11 1s a:, spc:cin<:U i11 Sec tion 3-4 -18•2 . J -4-18-2: \\'a i vcr 1rnd Hclcasr Hcq uiremc ut. E:1 ch d1g1b l~ n~k111h c r und er S t:cl10 11 3-4 -3-2B or 3-4-1 8-1, who \\'tshcs 10 exercise th e opli on oC CJ1wc:11 11 g member hip to the mone y purcl:ase plan must sign a waiver and rclea3c withi n th e 11 mc fr :nn cs ·•pccifi ecl h ) the OoarJ and in a fom1 a ccept able to the Bom d. wai vin g :t i! righ1s 10 a ddi1H"J bt·nl'fi t p,·11 ~1 n fr11m thi s rPl :111 rmC relea s ing the lity :md Rnrircl frnm :my lin hil uy tn !he n 1M,cmb ..:r ;11H V1 ,r hi s t>I' hc.:r 9J1c:n cfi ci aric s for such a de fi ned benefit pen sion or any c laim ba :;ed on th!! cc,m,er :i ion to th e mo 11 ey p11r chnse p l:u t S:ti d elec 1io n shri ll be irrevocab le unle ss the e (mplO)CC chai :gc s statu 5 from nn e,xempt e~mpl oyc c to a no:1-cxcmp1 em pl oyee, in whi ch ~.t M· ~1u • .l1 eJ;1n p lt,)t:c 111.1 ) dcct w1lhi 11 ~i...:ty (6 0) J i.t ys uf !he ch,u1gc 111 !)ll1lu~ h) agrti u Uo:omc a RIJ\'1c 111bc r uf tlu s pPl an. e ~n tee · aga in.b.~co1 .a p;rmincg oa l Y 111 he 111cn~y purcl1asc 1w1J s101tpl~1J r ~q 11 )1.c, 11l,;,sums Membe r Comnbu11QJU!§¥C II PD J:4- 5. Jl."\l\1 1 c:-J., $J>l t11 1 I n 1h c eve nt ;i n e&mp lu)ee rej oin s thi s ~el .:m, 6ua-t ~l-i¼I-Hm~ n1ior Ii · o (5) )'OA FS A·a m 1he 1raa s k!1 ,hte, el)•d1 teJ s£,p ·ie, shall rnt h, """"''~ •~m r>lf>~•• ""d sueh e ,61!lpl &y ee shall n01 be ··em,d-<11Hil l,e er she enm s Ii e f5)) car; e f .,.-,..111, ,I ••P·ia , ;yl,s •~""'" to-411s-or-J,-1uy-titt<Hl~ I · pv ions of cct ion 3-4-4- ~t·m11n t'Y1:b :Jht•[ lh e Fm ~Wl:lLCrt"d'Ji'(j Ssc'it'C sha.lllif,,.t:.¼5lfil,C'JI_Ei1ud s u.w:ifw:.t·cl IQ 1l1e 11 1oncy.p.uri:h~.1~.m,,J. 110 Lb !]lll[mi,.d,.b.n, · llls.l'Jit .1 -4 -Ui-): Trau~fc , o r F uud s. Fach d1 g1ll lt: m.1\iem bcr under Sccuon 3-4-)-1 8 o r 3-4 -1 S-1. who chooses 10 exerci se th t.: op uon to co nvc n lu s l1 f her mem bers hip to the mone y pur=h.1 sc: plan shall have a dcicnninable amount ll jnsfrrrcd to th e money purchase plan . The amo unt trans fcrrecl on hc hal t ol e.1 ch suc h ml\J cmb cr i~ the .lC lunna l cqu1 \'alcnt prcscn l va lue (w hfoh shall include an adju s1men t if the • • ml\1emh er qu.:i\1fi es fo r ~Special eflfl y FR ctircm cnt or rJ1 cgula r ef;:t rl v F8,ctiremcnt as o f th e dmc • 1h1· mM cm er chances slatu s fo r a mNember descri bed in Sect ion 3-4-3-28 and is Jul y 30 . 200 1. 36 • • • for a mt::l emb cr descri bed in Sec tio n J-4 -18-1 ). as of th e date of 1ra nsfer of 1hc ffihlcmber's a cc ru cri eiaen efit. For purp os es of lhis Sec ti on 3-4-18-3 1 the tcm1 "a clu aria\ equ iva lent pr esent voluc" shall be ba sed o n an interest ra te ass ump tio n of seven and one-half percent (7 .5%} and th e monali ly ass ump1i on of a uni sex ra 1c 1ha1 is fifiy pcrccn l (50%) male , ftf1y percen l (50%) fema le , take n from the 1994 gro up annu it y monali1 y !ab le (excepl tha1 the 1983 group annu ity monalily l:lh le ~pp l i es fnr l r<lnsfers before J;unrnry I , 20 12 ). The date of transfe r of the m,t:::1.cmbcr's a.;\ccrued e6,enefi 1 sha ll be as soon as practi ca ble after 1he electi on da te fo r a lllM,cmbcr de scr ibed in Sec1io n 3-4-3 -213 , a nd /\ugus 1 31, 200 I , or as soo n as pracllca blc thcreal\e r , fo r a mMembcr dcscnbed in Sec tion 3-6-1 S-1. Secti on 2. Safc1v C lnu ses. The C i1 y Council hereby fin ds, dct cnnincs, ond dec lare s thnt thi Ordrn ance is prom ul ga 1ed under 1he g, s cral po li ce powe r of 1h e Ci1 y of Englewo od , 1ha1 ii is promu lgated for the hcah h, safety, and welfare of the publ ic, and tha t thi s Ordinance is necessary fo r the preserv ation of hea lth and sa fct 1 and for th e pro 1ec ti nn ni puh lic co nve ni ence ;mrl wel fa re. T he City Co un ci l furth er de tennmes thal th e Ord inance bea rs n ratio na l relation to th e proper lcgis lati \C object sougl11 tu be u b tainelL Sec ti on 3. Severn bili lv . If any clause, se ntence , paragraph , or pa rt of th.i s Orclirrn nce or th e ::ipp li c:uion th ereof to any pe rso n or ci rcu mstan ces sha ll fo r any rc :1so n be adjud ged by a co un of co mp ete nt ju risdi ctio n in\'alid . such j udgment shal l not affect, impa ir or inva \ub tc the re maind er of this Ord in ance or it ap pli ca ti on 10 01 hcr pe rsons or c 1rc umsta nccs . Scc 11o n 4 . Inco nsistent Ordi nances . Al l ot her Ordi nances or porti ons thereo f mc onsis1en 1 or con fli cli ng with 1hi s Ordi nance o r an y portion hereof arc hereby rcp c.il cd to the ex ten t of such inconsis tency or co n rl ict Scc1io n S Fffcc 1 nf re peal nr rnncl !fic:i tinn The repeal or modinc:\!ion o f ;my provision of the Code o f 1he Ci 1y o f Eng lewood by this Ordi nance shall 1101 re lease, cxiingu ish, aher, rn odif,·. u1 .::ha11 ~t' in whul<: t.'I' in part any pcrn-dty. for feitur e, or liab 1\it y, en her c 1·,:1 I or crimrn al, wh.ic h shall have bee n in cu rr ed under such prov ision, and ea ch prov ision shall be tr ea ted and held as sti ll rcmai n.:.ng in fo rce fo r the purposes o f sustai ning any and all pro pe r actions, sui 1s, proc~eding s, and proscc u1i ons fo r the enforce me nt o f the pena lt y, forfe i1 urc , or li nb ili1y, ns well as for 1he p urp ose o f sustaini ng any jud gme nt , dec ree , or order whi ch ca n or ma y be rendered, en tered, or m:1dc m such ac 11 ons , suit s, proceed 111 gs , or prosecu ti ons . Scc 11on 6. Penall y. Th e Pen all y Prov ision ofScc1i on 1-4 -1 EMC shall ap ply 10 each and cvc1)' vio la ti u11 of th is O1d i11 a111.:t:. Lntr od11ced , re ad 111 fo ll. and passed 0 11 li rst r~d 1ng on 1h e 18t h da y of Ju ne. 20 12. Pub lis hed by Titl e as a !:h!I fo r an Urdina ncc 111 the City's orticrnl nC\\Spapc r on the 22nd d:!y ol Jun e. 201 2 Pu blis hed ;\s a 01II fo 1 a.11 Ordi111'.11H.:e u11 the City'!> ofli1.:i a l wcbsll~ l..iegimu 11 g u1 1 tilt: 20 th d..iy uf Jun e, 20 I 2 forthirty (30) da ys Rand y P. Penn. Ma yor 37 Lo ucri sh i• A. Ell is, City Cl erk I, Lou cri,hia A EIits, Cit) Clerk of the City of Englewood . Co lorado. hcrcb v cert ify that th e above 3nd fo rego in g 1s a true copy o f J 8 111 fo r ::rn Ord inance. introduced , read in fu ll . and passed o n fir st n:ading on the __ d.:.:, of _____ ~ 2012 . Loucnsh1 a A. Elhs 38 • • • • COUNCIL COMMUN ICATION D•lo: Age nd• It em: Subj ect : June I R, 20 12 9 .. , iv En glewood Pu bl ic I ihr ary SPrvir P Ag rrP mPnt wi th M armot library Network Init iated By : I Staff Source: Li brary Dc pc1rtm ent D oroth y H argrove. D irec to r o f Libra ,y Se rvices COU NCIL GOA L AND PREV IOUS COUNCIL ACrlON O n i\\o nd ay, May i, LOI:! D o ro th y Hargrove, D irecto r 0 1 L1b r,1ry Serv ices, p rov id ed Council a bri ef overv iew ol th e Ma rmot Libra ry Ne twork and discu sed the e"<pected c1d vantages o ( mernb rs11ip sh uld the Englewood Pu blic L1 b ra,y choose 10 becom e a part of th e 'e1wo rk. M arm o t subse quently pr ovided a Sc 1v iLc Ag1ec111c 11 t (u, dpp,u vdl. RE COMMENDED AC l'ION 1 he l ibrary Depart ment reco m mencs C it y Cou ncil a µp rove a b ill fo r an ord inance aut ho 11 zin g Jn 11H r,rcovernm e nt:ll ,1 erec,ment wit h Ma rrn ot l.1h r.vy Network Th e agree men t bec om es eff ec ti ve O t her I , ~01 2, w11 h 1he opti on for annu.i l renewals, ,ind ,Ill cx ::>ec ted irnp le11 1e 11I ation date of IJnuary 1, 20 13 . BACKGROUND , A,'IALYS IS, AND ALTERN ATIVES IDENT IFIED Pu bl ic librar ies use an in teg rateo libra,y S)'S tem (ILS) 10 handl e ba sic o perati o ns , incl uding ac quis iti o ns. ca taloging, ci rculation and se ard1 ing fo r library ma terials .i nd informa ti on. The Englewood Public Library has use d o ne vt?ndor fur th e I.is l several yea rs, but because this ven dor is no lo n ge r fu lly suppor tin g ou r c urrenl ILS ve rsion, Lib rary stnff stud ied oth er op tio ns. VVe also ex pl ored ways to share reso urces w uli o th er Colora do li oraries We were ia ,orabl 1• imp ressed with the Marm ot Library Network. B,1se d in G rand l ur 1ct1 on and govern ed by representJt ives fr om m e m ber l1bra1ies thro ughou t Color;ido, t!ie Ne tv,1o rk n ot o nly provrd es co,t-effec11 v c acces s 10 a na trona ll \' rec ognized ,rnd up-l o-da te ILS, bu t also all ows m ember lib rar ies to shJre O\ er I 4 m 1ll 1on it ems in their re spcctr\ e coll ec 11o ns Sra t w ide co urie r se rvice de li vers boo ks and othf'r m;i1 pr1.:1 \~ to om li h r.,ry r,,1 1ro1v, from o lh Pr mPmh er li hr~1 ri c11:. o n a rPpul;u h.1 ~i~ ThP NP l\\'Ork w ill nHN support and tr aining io r o ur staff, al l at h igh ly tdvo rable prices This IL S wr ll improve th e efficie ncy of Lib rary op er;1 Ii ons rn cl oiie: advdn ce d sc rvte~ opt ions to ou r piuron s FINA NCl,\I. IMP ACT Th e 201 ~ cos t of r onve rs,on 10 th e Ma rmo t LibrL1 ry Ne twork sys tem w ill be S 10,500, w ith ,1 subseq uent :i nnua l cost o f S3·1 ,,1110 . Th ese fund s :ire :\lready 1ncl11d cd in the 20 12 L1br :1ry budge t Jnd the ex p ected 2013 bud ge t. so no ad dt1 1onal fund s w ill be required . 11 ST OF ATTA CHMENT S Propose d B111 fo r an OrdinJnce • • • ORDINANCE NO . SERIES OF 20 12 BY AUTHORITY CO UN CI:.. BlLL NO. 42 INTRODUCED BY COUN Cl"L MEMBER ____ _ A BILL FOR A N ORD rN AN <::E APPROVING AN INTERGOVERNME NTAL AGREEMENT BETWEE N HIE CITY OF ENGLEWOOD AND THE MAR 10T LIBRARY NETWORK . WHEREAS , l l 1c C11y uses an i111egra 1ed li brary sys tem (IL S) 10 ha nd le ba sic operati ons and 1hc cum.:nt \'c ndor no longt:r provi des supp ort service s fo r the L1 brary ·s sys tem. and WHEREAS, th e Manno ! Library Network is a member ne twork of libraric-s and lib rary di stri cts, an d WH EREA S, Marmm Library Nct\\'Ork provides cost-c ffe cti\'c ac cess to an up -to~<lmc ILS as well "°' a<·cc-1;<. to ,hared 11 cms in rhc mc mh cr li hr:mrs' i.:0 lkr1 io11 s, :nut WHERE AS. thi s Ne rn ur k o f ltb ra rie s and library dis1nc1s will al so provide suppon ,md trainin g fo r lib rary staff at fa vo ra ble prices, NO W, THEREFORE, BE 11 ORDAINE D BY T HE C ITY COU 1C IL OF Tl-I E C ITY OF ENGL EWO OD, CO LORADO. THA T : Scc11o n I. Th e C11y Counci l of the C ity of Englewood he reby au thori zes the ln 1crgovcmmcn 1al J\gn:crm.:11 l cntillc;J ·'Ma11 m.J l LiU1,uy Nct wuik Sc1-..·1ci; .'\gn:cm c n1 •· by ~mi bclwccn tlt c Ci1y uf Eng lewood :ind 1hc M:irmot Li brary Network ac; n11nchcd hereto as ExJ ubll A. Secti on 2. The ~fa ye r is :rn th oriz cd 10 ex ecut e :md Lhe C11y Clerk to ~n es t and se n! the lntcrgovcrnmcn 1al Agrecmcn l for and on beha lf o f1he Eng lcv.·oo d Ci ty Co un cil. Int ro duced , read Ill fu ll , and passed O il Grsl rea ding Oil th e I 8th day o f Jun e, 201 2 Pub li shed by T itle as a Bil l fo r an Ordrnancc in the C11y·s officia l newspaper en th e 22 nd day of Ju ne, 20 12 . Publbh cJ i.1:t ..i Bill fu:· an 0 1Jirn.1m.:c un th e C11y's L1 fficrn l wt.:b::,ilc bcg111ni11g un tht.: 20th day uf • June, 20 12 fo r 1hiny (30) days . Rand y P. Penn, Mayor !\'!TEST· Loucr i,hia A Elli s . Ci ty C le rk I, Loucnshia A. El lis. C 11 y Cle rk o f1hc City of l:11gl cwood. Co lorado , her eby cci11f y 1ha1 1he ab cwc nnd foregoing i:; n true CClp )' of n Bill fDI nn Ordinanc e. imroduccd. read 111 lull , and pa ssed 0 :1 firs t !"cad in gon the da y of _____ ,20 1:. Loucris lua A. Elli s • • • • • MAMMOl LIU RAMY N flWORK SEMVICE AGMHMEN T WITt-1 ENG LEWOOD PUBLIC LIBR ARY l1 1is MJrmot librJ ry Nel\,ork Srn•1ee Agreem en t (~A greemer r) is 111 .ide by .ind bet,,een 1'A,1r mo I l ib rary Netw ork , In c. w1 1h o ffi c l'll in G r,md Jum.11 u 11 , Cu lu,,Hlu, hL·rcilldfl~r rdt:'fll•d lu ,1) ~M,111 11ur, ,mJ fn gl~wvud Pub lic Ubr .1ry in En glewo od, Co lor ,1do. here 1"l ,1fl er rrfer red lo ,1s "M en 1hrr ." ,\, Mc·m b ('r 1s ,\ pubhc hb 1,1 ry w1 1h I l1h rM)' loc,1 tion ,n Engl(•wood, Color.1do B. Marm ot 1s the .1drm 111 s1r;i1 or io r the Marm ol l.tbrary Ncl\',Olk h11k111 g ,nc m bt•r hb1.1rie s C Th e par11cs <He dcsirou ) of en tenng 11110 ,111 agre..:m cnt cJ ~1i11111~ th(' srr.,,crs lo b e prO\'ldl'J by M~umo l 10 M1 •mU r•r, t he ,-051 1hc lf•o (. ;mcl the n e,htc;, d u 11e s, ,i nd n l:,lig :i lwuv, nf lhP rp,;pPf ll vP p .11 ti Pc; ,,·11h r pi.p Pr t rn the 1\l ;irin o l I ib,my NC I\\Ol k. In cons1der;ir io 11 o f th~ io · •go ing ,md 111 fur lh r c 0 11s1rJe·;i 110 11 u f ,11~ ilm.c 10 be paid for 1hc ser.•tecs rendered, the parll cc:. ,lgt CC ,'.\S fol/0\\S: I . Dcfirntiqnc:.. ,1. "Ml!mbrr" sh,1II 1ndud1~ iV\1.•111 b1.:r ~ l>r,111<.h loca:iuns ii .·rnr, µrov1Jed th,H 110 OP L'r,H1 011 s loc;i n•d il l ,1 br ,mc h loc,111011 tonsutu tc ,1 !>t:pd r,11C• leg .i i c1rnl), .1p i.1rt from the Nkmbcr. b '•N Iwor~ N ode",~ either A, One 1cl •·cu 111r 11u rnc.i1 iuts lmk 10 the Marmot L1 b r,1rv Network by ,1 d rdi,.:l l<'rl drc111 1 .1 :l11llm c:.lrrNI h v M,1nn n 1. OR R) .111 u1I PnwI rl ,111 r n ,mPrnn11 .1rlr111nt stercd by Me mbe r c '·Acces~ Sc sion " 1s th e unit b)' wluch 111 ul1 iplP srnu1h ,mL-'O US lil)l,11)' .. ,,1 ff u~er~ .ire me,.sured , 111111 1 .. cl , ,in d l1r f:'nc:. .. ci i:<1c h .'.rtworl... Noc.Ir su pporr mul tiple 1\cces s )ess1ons on th C' M,111 1101 Libr;i ry Nrtwork d. "(nr1clu ncn l 0 , 1,1' m e,1.n s 1h:~ fo rrn .ind conl e11 I l1cen~ed by M,11 111ot lo be g,1thf'rcd fr o1n web ser.•1ces .-.nd d1spl,"l)1ecl 111 1he onl1 ne publi c ,,c ess ca 1alog along w11h 1he Mrmbcr 's own ca talog d.1 1,1 c. '(n11 d 11ne111 Service s" me;im th r seM ::e!, by wl Kh t11e F111ichmrnt l),11,"l 1S dt'ilvr,rd 10 J\\Pmber, induclt11g .111y ,;o ftw,,rt' l ooLunc•d 1hf'r r 1n . "r m 1chmt"n t r ,ov,dC'rs" 1ndudc, bu l J 1f' not li11 11 1ed 10 .. uc;h org,111 1,,1 110:1 '> ,1'> l'BSC'O !Novel.1s1), Bowkc, (5ynd~tics l, Arna1.o n. Open l 1:,r ,1 ry, Googlcbook,. ;rnd VVil-.1pc d 1,1 . The h~l o f Em ichme H PJOv1dcrs ma) ch,1nge rrom tune 10 lune ,vt,irrno l 111,,111 1;un s li cense,; d S approp11 r1fl', ,me.I 1x 1s~Ps sp ecific tmns ,i nti cond111 011s to Mrmhrr ,ts rcq u 1rcd . In the ev en t 1\1 ar1no t ch,mi~cs any or 1he t111 1chrn ent Pro v1d,~rc., lll!S l\grcemcn l sh,1 ll ,1pp!y to ;i ll new 01 sulN 11111 ~d (nr 1chr11 en l Prov ider s. M,Hrnor'~ "cope of ervices. M,111 110 1 \\Ill 1nm•1de 1hr followmg sNv 1ce, to t,.\e111aer · J O pt·1,llc and 111air11,1111 th e M ,1r 111t1 ! l1 hr~trY Nc t\•1o rk cornptJ1 e1 sy.-.1e1ns: h /\1,11111.IHI, r l'\IC:.l' ,l!ld up~r.1 d1• lht' M,1rmn t I 1hr,1ry .\Jf'lwnrk rnmpt1 1Pr h,1 rd w,lrf' .111d 111,;1,,II P rl softw.irc•; c. P10\•1dC' lJS ('r ~,µport to include !rou ble shoo 11n ~ sys 1c111 an.1l y~1s, ,ind rJ C'vclapnif'n l, d. Tr.1l 11 Member e n plo\'Cl'S :i s o f1t•n as ne '.'dcd and as sc heduled by mu 1t 1.1 l ,1grce me11 t; C' ln fonn /\h'rnb c·, of 11s 1t''-f)Ons1b1hhc ior lhe ptu ch t.,t· of 1t•r111 m,1 I equ1p1 11 ent 1lnd 111,11(-n.ils 1equ11 C'd ;ind spccrfl cd b~ i\1Jrmo1 10 connect 10 thl' Marmol l 1b rary Ne1,,ork . ,\t Member cNjUl'~t. Mart11o t w 11I Urokcr the pu rcl i.t sc 0 1 tc rrn ,n al eqwpn 1en l J nd lll il le n;i l) ,1cco rchn & to 1he s1,1nd,uc Ice ~cl 1edule (A11 ?.cl 11 11ent B) c,1 o l o thc1 cq rn 11rnc 11 1 .1nd 1n 11cr 1,1ls as 11 11 11u,1 ll y ,1grt'Ni ; lr bt,111 ,md 111 .1 111 1,un 1\1cm oo t ,1 clm 1n1stered 1e1eco mmumc ,111 ons sc-rvicr fo r i\:rr. ... orJ.. '\J c cl c,<;, a provici cd for in 1\1tc1 chrner.1 A, mrl 11ci 1nr, 1r !C'ccun n umic ,111ons hard wil re anrl equipment; f( Con fi gur e 1l 1e 1Vi.:111no t \Viel e ~r ,, '-'C I\\Orl-. (WAi'.') 10 ,Keep I uc;i>r roI1 nee1to n s owr the ir ut>me1 where Memi;e , o pts lo use its own hu (~111l't Set\'lCf' Provid er 111 o;1e,1 d o f /\\arn1 01 -i1dnu 111 s1ered te lecommunk.:1 11o no; (erv1ce: g . Prov rde S fl w.i r•~ Access $:<!)S toos 10 1hc l\t1rrno1 L1 b r,11y Nel\\ork ,:s µro v1ded (o, rn ,\t1 :i chm en 1 A; h. Pr(l\,ule ,:m o p1i on ,1 I equ1 pm r 11 1 mam 11:n ,111ce sc n ·1 c 10 Memb er f · mer e ompu tr r \\Ork s1,11 1ons, prin lers. ba r co de rea dt'f S, ,111d o l ht•r 1·quip111 c11 1 ,1 s priJvidt.-d for 11 ,\1t ,1c/11m~n1 C· J . M P1 11hcr'o; O bl1 ga t1 01 •'-· M t'mbc•r sh.i ll a . Purclh1se lb 0\\!l \\Ork slalluns. cables 10 Ne l\\Qr~ ~'odes. b~H CCt cl C' rc,1de 1>. b,11 L Odt! l,1hdo; ;rn d lhN l '(Ju1p11h•11 1 .111d 111 ,llf'ri.1!,;;; b . Ao;c..1m1 t~ 1f'o;prm ;1b1hty frn .1 11 ongoing c,1 1,.losmg ,111d 1c:1ro,;1,cr11vc co m c rs1on o f loc.,I lr br;i r) r n ll Pr l mn,;; c Pr1?p.1re :ill m:Hc-r 1als to ,,ccommo::l .,•P uo;e \\llh l he M ,1rmo1 L1br .,-y '\!P t\,'ltk; cl. v\:ii11 1.,in i1s o w, datab.1se re cord >; e. Fo ll ow 1r ou b1e ._t,oo:mg pr cedu res ,1 nd em e,gen y/downlm1e co H111g ency pl.i n s pro\1cl t·d b ) i\ ,~m not; d cnt 1fv cont,1c 1 perso n::.); J nd g . Fo ll ow /,\J rn •o 1 p o hc ,cs and pro cd urcs 1,ostcd ,1: hllp //www m ,1r!llOL0 1g /nodi•/4 :! 4. Cost ot Se"•Ce'" I qpi pment ilnd M.1:e1 <1 ls. Mc111bcr ~l i.111 p.1 ) +\\,inno l the iees for scr.1n · ,mcl pwc h,1 5(.' pnces for e q u1rm 1en1 ,111d 111 c1 te n,1ls ,is pr o.,,dl•d fo, 111 tvlmr no l's s1,1 n rl,u d fp c sch edule . ,1 s ou tl m,.-d 111 All ,1ch111e 111 0 i\\,1r1110 111 1,1y ,11 •"'" 111nc, an 11s so le d 1scrc11011, mcrc.,sc or dec re ;1 :,c the f1..--c:, flJ 1 :,c rv •Lt: ,md pur base pm.es ru, L'~U pmcnl .i nd 111,11 e11.1b l.Kh ,1dd.11on 01 1c q s1on sh .ill bt.· efil'lll\'l' .11 ~u d, 1i11 1c :,pi:Lificd IJ\' 1\\,1111101 , \,l1i d 1 wi ll iJt' ,11 11.::,1:,1 1!111 1y {30) Jdy:, ,iflL•1 M .1 ·111u 1 ~i\'c~ w rit ten 110 1ru~ u f :,ud1 111u t•,1:,e rn d ecre a~e . A s requi a-cl hy M,11 1110 1 IJ )l,1w,, µ111.t' d 1.111 ~t':, d l t' ;i pproved by 1he M,lUIIOI Fxecuuvc Uo ,1,d Ir! l hC' ('V..;nl 1\'iHfllL,I 11 1cre.1se~ .my j)lllCS or ha rge <, u nder 1he Agreemcn1. MPmber m ily, ..1 1 11s opt.on ;md will1c u 1 h,1bih t), 1erm In,1 1e 11le Agrermt-ni bv g1v1 ng nm el) (9 0)d,1y w r1 nen no uce to l\\.lnno l. ~. l n11e n( t>,l)'ll]t'lll M,lrrllOI sh ,1\l bi ll r-.1e1111Jr r en .1 11 ;innu ,I bJS-1s. tn ,1dv,1nce. M,m 11or sh,1 11 hill Member lo r the pur chase price ut eq u1;J111ent ;md rn ,1feri.,ts \•,hen su ch ,1,e del1,e,ed to \1em:J er . • • • • • • In the eve n t Member should reque'-t ,1dd1 11011.1! Nc t\v ork Nodes or Acces~ Sessions for th e Ma rmo l L1br.uy Netw o rk du nn any ler m of this Agrec 11 w11 1, 11tcn !\\emb er's c s1 of '-e l'\ices slHII b e p1or.t1 t>d from d:\l e of .,ccesc:; .ind ., b1 !11ng c:;en 1 to Membt!r. All pil)'me n1 s h y M ember to 1\.\armo1 sh;i ll be due wi l hin 1hir1 y (3 0) dil)'S o i 1he rl .:1tc a bitl mg 1s clehvcred, ,-.1,1 rmo 1 sh,tll bill M mbcr b 1 p.wrn<.·H fees :11 1hc f,t.1 tul ory r.11e o f 8% per .1n11wn. Mc111b c1 ·n ay \\1t hho ld ,111y p.J\'m ·n t in wh ole or in pMI fo , pro duc ts/sc 1\'1ces fo u nd by l\1cmber to ht: dC'fC'c:ivc , un 1m1 e ly, lm~.,1i!)fo ctory, o lhcm i se no l conf rming 10 the dcsc 11p1ion, o r 110 1 1n .iccordancc wi th ,111 ,1pplic;1!.,l e w,1r ,;11111 es, law s. o rd111,1r 1ces , rules ,m d rc~1.il:w ons. Pay ment or ,lCf t:p lan ce/usc Ut N\e1 nbcr shall no t be deemed ,1 w ,11 vcr c ·sc 11I •11t c11 1 o t ,111y d etect or non co nfornury 111 lhc produc1!i/scrv 1 es 6 17Pi.iu ll 111 r,wrneru . Shm.fd /\h.!mbcr foi l 10 make ,1nv p ~1y111 cn 1 due to Ma rmo t \\ith111 the p t.•11 od se l fo rth 111 ptu ag r.1ph :;, M.1nno l ..,h.111 gi ve ,'v\ember w ntten no ttce of such d e( .. ull 111 p;i,y 11 wn1. I( M em ber fr1il .., to corr('c l 1h e d ef,1u lt w1t h1n 1h11 1y (30 ) d,,y~ c1h cr l he dil lC o f ~L H h w ri tl en no 1,ce, M ,1 rrno l sha ll ha ve th e rlt!,I H 10 ch scon t11111 e serv1Ces fO Mt-1n ber ;md en1 er upon 1t-c prr;111 sf'S of i\\embc r, 1i 11cccss;uy, lo remove Milrmol' electncal ci nd tel?CO mmu111c,111on s equ1pmP11t ,ind w umg 11c cc·~:,;1r)' 10 disco 1111ec1 f\1embcr from i!tc ess to lhc 1\\r1 rmo1 Li brary ,e l\\or . M;:111110 1 mc1 y onl v cn1cr Member 's 1;,c1hl rC'.._ to rl ,~ronnt'r t or rt'lllOVf:' ,t s eq u1p rnt>11 I upon l t',l ",011,1hlt> ,1dva nct' 1.0 11ct>, ,11 ,1 Inn (' th,l f JS rnu 1u,1 1ly convr111e111 to lhe ;1,1r1i es c1n d v:l11 ch w ill b e m111 m111L' d rs r11p t1 o n o f Mcmbei's o pe r,1110115 TI1e d1 c;con1Ull1,11cc 01 c;rrvicc•s hL'r(•un de , i:h .-.11 110 1 rl'lic,c i\·l embe r (,om l 1.:1h 1lity ior p,1\n1e 11 l lu 1 !>~I\IL t.'' pH•v1ou:,ly µl(,1 ,1J 1·c ur rm p,1v1n(•n t fo r ,1 11)' t-qu1 p111l•111 ,1 ·1d 111.i1t•r i.1 h, rnd t•11 ·U h ) MP mhPr. In ,1cl di 11011, ,\.\e mhcr sh.111 ,1 lso p.1~• all ccs 1s .,ssoc ialed ,,·11 h remov,1 1 from th e lnteg r,1te d Ubr.i r) ~ys tc-111 ,ul d l t•11 n ul.lllo n of the l••le L01 11111111uc,111on circ uits mcl udmr,, bul not hm trd 10 e-x 1r,K l ion o f reco rd s, dele 11on o f ~copes. discon ne c t fee s ;m d Mi1rm o 1 !i ta ff l ime, m ,1cc ord,11h.t: ,,1th l ht.• ice· c;d 1ed ult.· m Al!,t\.hllll '/1 1 IJ , as it rn.i y bt· ,11 11 t:11de<! 7. Term cl lld RL~ll ('\\a l pf A\1 1..f:..l.'.illl: Tlw ll lll lrll 1er111 of !lus .igrel!lll P.lll ,h,111 l;egm Oil O t Io l a:, I ~O 12 ,1 11d ,h,111 p,cp ire on Dece mb er 3 1, :?O 13 i°'olice oi ,mnual p rici ng wil l be dis lri b ul ed lo l he mem bers hip o n ur bdrnc Sc p11.:111IJe 1 I o ( c,1<. 1 lale 11d.ir yc.ir and w ncwc1I lOll lracts w tl l btlomc due 0 11 eptern ber 30 o f C,lCh ye .11. , 011ce of non-1PnC•\,,ll rnu :-1 be g1,c n 1n \\rllng ninety ('JO) cl ays pll or 10 c>.pi,,1 11 011 o f the e\lslm g co n1rac1. ,\II th e r ro ,is ions of lhis i\gree rn enl !-h ,11 1 re r11 c1 m m lu ll fu h t: ,111J t'ff l'\.I duri 11i, ,11 1~' l~Ht~\,·,111,~11 11 , flit.: fullu wi11~ t<1IJl e 111,1kt.·~ lht.::~l' lt.·111 ,~ 1...k •,11 l111 !1;tl l f'II II' ,\uto 11 ,1t1C Renewa l I : Auto t1 ,111 c Renew,11 2: ,\u lo t1 ,1t1 l Rf'1 h.•w,1I J : Octnh ,~r I JO 12 j,lllll,l ry I. :!O 13 J,1n u.1rv I, 2tl I •I /<H Hl ,IIV I , 20 15 0Pf'P/1\hPr 1 1, 20 1 1 Decl'mhl'1 1 1, 20 I ] December 3 I , 20 1,1 DecembN J 1, 20 l S H. T t'rn1t11 ,1111 111 . Upo n h rr 11111.1 l1llll, p llr~u.11 11 lo 1•,u,1~rc1 ph.., 6 cu 7 ,1hm1· 1\1,H 110 1 m,1y 0 11h t.'ll lcr f\l em ber'\ i,1 c 1htir.., IO (11..,co nn cc t 01 rC'movC' 11s eq ur ;J mcnt upon 1caso.1,1 ble adv,1nce no u c, Ma time th,1 1 ,s mu1u.1 lly convenrin l 10 lhE.-p,1rl11"S ,1 11d whi ch w ill b e m 1n111111.e d1i:r up 11011 o f Me111bei 's OJ)C'1,1 11011s M ember sl1J II p.iy dll cos 1s fo r services rl' 1derccl up lo 1he d k cll\~ d.:i te of 1e1111111t1 1ron ,1 11<1 sh,1U p;iy M arm o l fo, ,111 equ,pmcnt .ind 111:u cri,1ls onfe1 t'd by M c111hcr. M emb •r shall t\lso p.1 y ,,II cmts ;-i sso cic11 ~d \,11 h rcmo,c1 I fr om th e lrll egr;i 1ed l.1br,1ry Sys lcm ,111U 1cr 1n u1a 1io 11 of 1hc telecornrnurn c;i 1ton nrculls u1c.lud u1g, h111 110 1 li rrn l cd t ex u;ic hon of ll'ford s cle leuo n o f sco pi.:s, drscon 11 ec1 fees and M,1m 101 .:;rah tu11 e, n ,1ccorcf;in ce w 11h 1he fee i:c he<lulc m ,\1 1ach 111c111 8, as n r1U)' br .1 111 entlt-d. 9. VV,;1t ;in1 y \t\1,1r1,1 nr IJ1 i:d,11 m1>r ,1nrl I 111111,11io11 of l 1,1li1l i1y a /\\,1m 10 1 \\ilrrants th,1 111 owns or h,1s righb to use .i ll asse rs, indud,ng so f1wa 1e, h a rdw;u e ,ind eq uipment, 11cccss,11 y fo r lhc oper,111o n of th e M a11 11 01 Ub rdl)' 1'cl\\ork 111 s e>.press lv ,tg reed 1hc1 1 th ere 1s no w,1rr ,m 1y o i 111('rch,1 111 .1 b,I Hy or runes, tor .1 pa rtrcul,11 purpose, expressed ur 1111 phcd , by M,nmu l \\ll h rl~ •,.u J lo rt llY :,,J fl ,,·.tr t' m ed u) r onncc11on w ilh 1hc ,'.•\ilrfflO f 1.ibr;uy • Nt~l\•m 1k. An v wu ,k:,l,1\1 011 :, u, µcr1phcr,1b tl1iJ\ r\1 ,iu uu l pu11 ... h,,scs o n beh;tlf ol, a nd dcl 1ve·s to, Mem ber 1111 111L•d,,w.·ly be 0 111 c 1ht.• p, µc rty u f i\\1•111Ut:"1, ,ind LUlll t.' w 11il wh,11ever ,,.1rr,m 1s pro·.,,d cd by e,lC h man ufa c1ure1. N\;m nor du e::, nu t 111d 11 u fi1 uuc t:>, d))t:111lilc, or wc1n,m 1 ha rdw a,e procu1ed on bc h,1l r of M\'.'r nber 1\o\,1rm o 1 do~!I ,!gr t'~ to periuru I lht> !'lt:rv,c.c s can ! "tnpl a 1ecl b y this .1\grcc111cnt 10 th~ ~.11i sf,1e 1io n 0 1 Mem ber ,111d wi lh 1hc :,i.tml • .ud uf 1.,11 1.: ,m cl skill of Jn t:!).per t rc-gularly renclerhg se-v1ces ol 1he typ requi red by th is Ag1eeme111 Jt1 U 111 conlo rrnan c w 11h :t pphc,1 hlc> !,1.v Marmot s1.1U no t be 11,,ble for ,m y drrPn. spr-c ial, or conse{1u en t1 ;11 da111,1ges ;ir1c ing ou t of 1hi; Agrre111 en 1. h y u ~c of ihc hardw;.,e o r ohw .,r c by MemlJe 1 0 1 l h e M ;um I Library Nc1work b 1\s lo Ihe l.11 1ch111c nt D ,1I,1 ,1nd th e I n n :::h mcnt ~er\'KCS, M armol makes 110 w,m.=inlles, •xpr c~s 0 1 1111 p l1 l'd , ,rn d e,pres~I~• exc ll 1r.es ,1 11 w ;111;1 11 hc .. 01 m crr h ,111 tal.11l1ty a;1d f1I 11e~s ior ,1 p.1r 1i cul;11 p :1rpose. M ;m 110 1 rn akc~ 1io \\',uran11 es 01 1f>p rcsen1 ,111 o n s rt:1_;.i 1d 111 ~ 11e accur,1cy, .1dc:q uac·,•, or c n1 p lelc 11 ss of lhe (nnch111 en1 Oa1i1 o· the t nr 1ch111 en t ~crv iccs. In nn CVL'lll c;h,1 11 f\l arm o t be liable fo, ;rn v lnci tr ·c l , 111Cui en 1,1I , speci,11, 01 cunsequ en 11.1I c-.w1,1gcs arising ur o f the uc;e o f o r i1uh1111y to u ,;e lhc [rni uuncnt Data or En 11 chmenl Senill'S r All righ ts in Cov,·1 lr nilgrs ,1 rr rrSl-'IVt.'il :l )' 1h e origin.i i cop yr1 Jhl o·"'nc,s. C ver lnMges arc pro\ idecJ ~.,s is.~ ,md \\id1 ;i I 1.-lu f'i. w,th:>ul w,m;rnty o f .-my kir 1d w11 hou1 l11 111 tu1g the fon:g.r,mg. ,,.., l o cove, 111 ,agcs, \l\,1rrnoI c·,p ,essly drsd.mm ,1ny .1nd «II w11r,u 111e5, wherht"r e'w:p ress, 11 11p!1cJ , o, s1,1 tu lo'), 1ndudrn g w1thou l I11111 I,1110 n ,uw \\,1 ,r;,1111es oi 111lc, 110111 n1 erfcrc11 1.· 110 11 111 hngc111('n t, 111forr na t1 on .1! conl('n l, m crch;m1 ;i1Jilily an d fi tn ess IOI' .1 p,1rucu l,1 r 11urpo~c. 10. ['(cu ~c1b lP D d,1 )'S. The pa rt ies sh ,111 me 1hc·ir bcq efior1i. topcriorm their d u t1 l'S undf'r l h1s Agn•crn cn l ,n a urnel\ f.:tsh 10 11. 1 lowPver, 111P o!Jh gil ti n of a p ,llf\' s1all be postpc,ned au tom~hc« ly i( the party is p rcvc11 1ed from m rctln r. i!s obi ~a 1101 h y rc,1son of any c;1:1w s bC'yon d us re,;1 5-0n ,1 hlc con tr o l, c;,,.c cp l 0 1he obligd tion to mai...c m1y m er-t ,1s provided in par,1gr;,r>hs •1. 5 and 6, provided th: p~1 rty p revcnl ed fi om rendering nr1for 111 i111cc notifi es th e, 0 1hc•1 p;u 1v 1m111 C:>cfi ;i:el\1 and in dc1a1I o f the c rn rnnf'n c m c n t ,i nd nil ture o r su r h r1 Gui se and th e p·o bc1b le co·lsequencl:s thcr('of. ,111d p rovided 1hr1 r ,1 irh ;1;:ir lv u c;pc; it,; ht>sl p11 or1 s to render pen orm;mcc 111 a 111n ely rna1111 er u 11 l1z1n~ to such end il ll 1 rc;nurcri. rr.l';n na hl,• rr-q1 11rc•rl 1n tlw rut umslan.:es. mclu d1n g obt,11111ng sup p lies o r ~e rvices from o th,:,· c;n1 11 rPc; 1f c,1 m p MP rP,1o;;nn;,h ly ,1\;1 11.lhl,• 1 1. [nfo·cemPnt Th e p rcv,1 1line. ra•ly in any h11ert11nn rnncPrn ing th,,; ;igrr>rrnf'n l i.h:111 lic reimbursed b y the,, o thf'r p:i r ly (or ,1 1! cos ts ,111 d cxp ~ns cs mcurrt--cl in \1 1d1 p rnrt>,•rl i 11r, ir1rlt 1ci i11 J; rr,1c;o11,1blc ,,11 orncys fees. I 111 g.11ion .msing o u t of anv cispu tc concernm& th ,· Ae·,•,•m ;,111 i.lu\l hf' hrn 11 gh1 onl~• in ,\i1es., Coun l ~•. Color.:1do I:!. Notice,;, All nn11CL'':. required 0r provided h c•rc11 1 slnll be 11 1 w r itu1g, ,rnd .. t..111 h e ,uld a~i.,ed 10 the p arry 10 \\hom st1 1d ·,uticc 1s d 1rcc1 d J nd ~h.,11 be d~•p o!'1t(.'d in the Umtl.'d Sta tes 111.11i , cc r11 fi ed n1.11 I, relwn ,ccc1p1 rcquc'..li:d. \\llh post,13(' prcp,11d 1hc1CG 11. <.,,ch no tice sh .ill b e cffoc:1\e o n 1h e d .,IC' of rccc,pt 13 \•\'t1M"r. ,\ny w aiver by c 11lwr p ,1 r1v n l J1w provision of th is Agree nrn l sli,1 11110 1 imply ,1 sub!icq u <'nl wn 1\ c 1 u f th,11 01 ,ln\ othi:r provistan. 1 ·~. Coui 1j 1,~r p ,11 h, TI 11> t\grcer11c 111111,l) e e\e1.11l t::J 111 ..:.o un ler p,l r\5, e,1c h of which shall b e ce~mcd a11 01 i g11 1,1l cUHJ .ill u f w l1 id1 1oge tl1t.;'I :ih c1 II 1..Vll>lilll!e I It.' :i..une 1nstru111 e n 1. 15. l'phhc Con1r,1c 1,; l rn S1 ·rv1u·) RS §B•\7 5·10 1. !Nut ApfJ /i.,d lJle to ,tg,eement,, ref,,tins to t f1e offer, issu .inc f..', ur !l~•l i: uf !ll"<.uritit•), 1t1VL'!l flll t!11 l dclvi)urr !l crvic t'!I o ,-fw1d n,,1n.igement !len-ices, spo,rsured projK't'i, in ter,:m 1c rr1111 1:11 tdf d}Jtl't.'mL•11h, ur i11fv r111.ttirm tech11 o logy St!f"l'icf.•!i or products ,1fld scrviC(lsj Con1r;l(tor cer1 1fi cs. w:m~111t !I, .i nd c.1gcl:!c> 111 ,11 i i lfot'> n1..1 t l...no"in gl) • emp loy o r lon1m c1 wi 1h ;111 1ll c-g.1 I ,\lien w ho will pelfor m wur~ untie, 1hi!t 1..u11 11,1L1 ,ind \\J II • • • confir m Ih c employment cli~1bih Iy of JI! e111plo,,ccs who are newly hir ed for emplo)'mCnl 1n the Uml t!d SIa Ies 10 p rrfou n ,,a rk un der th1! contrc1 c 1. 1hr ou gh parucI pa11on ,n the E•Vc nfv Program o r 1t-c O,:,p:1r1mcn1 progr. m es 1.i bl1shcd pu rsu;inl lo C RS §8-17.5-102 (5)(c), Con 1ra c 1o r S-11.1 11 nn l kn owing!)' employ or co n trac t with an ill ega l ,,hen 10 pe rfo rm work lmder this con lr acl or co ter Into a cor11 r:i c 1 w1 1h ,1 subcon 11 .ic1o r 1h ;11 foi l s to c e11ify 1u Cu11 1r,u . .1ur 11!.1 1 th e !.u lJu..>11\1,10 0 1 sh,,11 110 1 knm .. ·1 11gly c m plO) or con lrac t with ;111 illega l alien to perform w o rk und er this contwc1. Con trnclor (a) shcill no t u se E-Ve rif)• Progr,1m or Dep nrlment program p,oced ure s 10 uncfor lak e 11rf'-1'.m p loyrncn t ~c rcemng of 10b applican t s wh,le 1t,is co ntrac 1 is being pe rform ed, (b ) sh ;i ll no ti fy I hc s11bcon lr it CIOr an d 1hc con 1,;1c.11ng 51,HC agenc)' w llhin lhr ee d;tys if Conlr r\c l or h;:.s c1 c1ual k nowledge 1hn 1 ;, subco ntr il CIOr is c rn µlo )•in g o r co nlr ,H:ti ne wi l h ,111 illcg;1 I ;1 1!1:n for w o ,k un der this co111rac 1, le) shall 1errrnnat c 1h c subcon 1r:ic1 if a su1J con 1,;1c10 1 d oes nol stop employing or contr;1c 1mg w 11h the ille gal ilhen w1 lh111 thr ee d ,1rs of receivi ng rhe 110 1ice, ;in cl (d) sh,111 comply w ith rcaso n ,1b lc rcqu es l s n 1adc 111 the course of ,,n invcs 11g:\lio n, undertaken pur sLrn nt 10 C RS §8-1/,;.J02(Sl, bv 1hc Colorado Ocparun cn t of labor ,ind [rn p loym ent 1f Con rr,1c 1or participates 11 1 1hc Dcparlrncnt pro ~re 111 . (on 1r.1 c to r shall rl ehvP 1 10 th<> rnn tr;ir1111g S1;11e .,ge n cy, lm 111 u 11on of Higher Ed uca 11on or poli lict.11 su bdivision ;i wntt c n, n o tarized ,,Hi r11 M l io 11 , affi n ru n~ th,1 1 Con!l actor h,1:; t.•,;rn 1i11 ,:d t he lcgi\l work !i li'tu!-o f suc h em p loyee, ,1n d sh,1 11 comply N 1t h ;ill of the o ther rc qwrc 111 c n 1s of 1hc D cp,1rt111 cn l program If Con 1rc1 cto r (a ils lo co rnµl y w it h c1 ny 1equ11 eu1 e11 1 o f llus p rov1:,,io , or Ch:~ ~lH ?.5-11.Jl et seq., 1!·e con1 rac1mg ~1.,1e age ncy, in snr ufio n o f high er cducalion o r poli11ca l subd ivi sio n may termin;llc this con tr i'.C I for brei\ch ;1:1d , tf so Ie,111 1n;i ted , Contri\Lto, !l hall be li ,1 blc fo r d,11n,1 ges . 16 . Rc:lc ~,,nt (olor11d0 I 11\_yj. l·1'111no,1I obl1 g;111Clm o f 1\\e mber p,1y.1b le ,1 i1c r th e cu ire n t fi ~c ,11 yt'ill .ue cori ungcnt upo n funds for Ih,11 purpos~ being .1pprop 11,11 ed, bu dgc 1t.:U, ,11 11.l u 1l1~1w 1!l t' 111 J l.C ava1 li\hle. Th e par1Ie s .icknowl<'dgr 1ha1 appropriation o( rno ncys IJ) Mcrnl>cr is ,, govem mcnt,1 1 function which MPmber c,1nr10 1 con tr actuallr commit to m ;1dvancc an d 1ha t 1·,15 Agrcem enl does nnt ron~tilLJ!t": {i) ., multiple fi sc ;i l year dire I or 11 1J ircc 1 debt or fi n,rnc1;i l o b lig,1 1ion, o r (i1) ,111 oblig.,tio n p,,y;ib1e 1n ,,ny fi-.c:,I ~•e ar beyo nd l h<> ri sct'll yea r (0 1 wlu::h funds ,uc lawfully appropria l ed . or (iii } r1n obligiltion crc.1 IIng ., pledge of or " lien on ,\•\ember 1,,,,, or scncr.1 I rc vcmics. In th e event Member's bo;ud does no t .1p prov e ;m appropriatio' of fun ds at ,1n y time d uring th e l erm o f this Agree11w11 1 1o r any pJy nF•nl due or to beco111e clu e <o r a fi K al vea r durmg lhc 1t.:rm o f this Ar,r ccm cnt, Member sh.1 11 h,we 1he ngh1 to termindl C 1·1e Agreements on 1hc l,1s1 day of 1he fi sca l per1 od fo r wh ic h sufricie n1 ,1pp1 opri ,1t 1o ns were rece ive d, w1 thou1 penally or e.~p e11se , Member may 1c11rnn ,11e 1h1 s Agh•cm cn 1 by givin g no11 ce in writi nc 1h,11 {a) fu nds hav e 110 1 b een ~rprn pri;i lP<I for lhe fl sc,1 1 period , and (b) ,'v1ember h,1!> C).h,1 ustccl :\II fu nds lega ll y ,w,1ilablf-' for 1he pa ym ent. M.ir111 0I um lt:r !l l,1mb 1!1,H L~rtc1i11 11 1fo1111.l110 n, 111duJing th ~ 1\g1cc111t::11 l ,11 1d ,111 b.hib1 b 1here to, ;ue public 1ec01ds .w:i1labl c for publ ic 111spcct1011 an d copy in g under 1hc, olorado Publ ic Rec rd s ·\ct., C.R.5. §§2-l-7210 1. e t seq. ;ind 0 1her .ip plic:.i lilt· l.1 ws No rc nn or cond1 11on of lhc Agreem en t sh :ill he con slnJed or Hll erprct ed ;is ,, w ,uvcr cxpr6s or un phed . o f iillY o( lh .• i111mu n11ies . n~hrs, b enefits. pro1ec 110 11 ~. o r 0 1hc1 pr ovisio ns, of tlw Color~do Gove•n11l C'1H ,1 l lrnn ur1ity Ac l , C RS §2 11-10 10 ! et se q 17 lndcpC'n dl'nt Conu,1ct1)r Ro le. Marmo t sh all pl'no rn1 It s du11 es hcrcunde, as .,n 1111 lcpc11de,11 co11 1r,1C1or ,1od not .,s ;m e111p loyee ci lher M ilrr no r no r i'l ll)' age nt or em ployee o f M,1m1o t sha ll be d ecrn ecl 10 be ;.111 11gent or c111ployc1.: .. 1 M c,nbcr. 18 u~P n f ln l("UPnu.11 PronNtv 8~• signing below, Member .:igrces and ackno\' ... ledges ll\11 th e LUllt•L11u11 , Ll l!',ll1u11, .ital ,1r i.11 1gc111t=11I uf t lit: E111 1"'h11k1l! Data offered by [nr1 chmcn1 r rov1dcrs co rlSl lllll('S 11He ll c-ct u,1I property w ho ll y owned by [nrich rn ent Pro vider~ ,,ncf/or their liccmo rs. \-Vh1le 11 1s unch!rstood tha t the Enr ic hm ent Dal ,\ will be pubhcly available on open electrorn c 11 e1w or~s. ,\.\ember will use 1he Enn chrn en l 0 .11,1 only for llw in1 emlccJ purpo se of ;i ug111 en1 1ng Member's li brJry 0 11lmc pubhc and s1uden 1 access c,1 1alog .,nd web sir e . I 'l. Pr gp,iP I,1ry Righ t"i The Enri chment at,1 Jnd Ennchmen t SelVICC5 m ade ,wail,1b!e 10 Member under 11 11s 1\greemcn1 ,1re protccl ed by copy11g:i ts, 1r.:idem.:i rks. tr,1de ~ccrc1s. or 0 1her p r:>p r1 c 1~1ry 11131m MPmbcr :-1c k owledee-; 1h.11 [nri chmenl Providers, lhC'lr lice nsor \, nr ha th o wn a 11 r1 gh1, rillP ;md • intcrrsr, 1ndudinn, wuhou I l1nii1:1 hon, th e copy11gh t, in ,m d 10 Ihe Enr1chrnen 1 D.1 I,1 ,i nd Iiw [n11 c hme n 1 Se rvices .,nd .,11 co1111>oncnt! thereof. TIi e copyr1gh 1 :md litl c to .1 11 P'Ope1ty 1n tercs 1s in or to the En richment Data ,1n d th e En ri chne n ! Scr\iccs .ir e ;ind c.h ,1 !1 rcrn;un in Enri ch 111c1 u l'rowdcrs, 1hc11 lice11:iu1:,, o , b o 1h ,,s ow 1e1 ,111(1 tl11 s Agreemen t sh"U not grr1nt 10 Mc-mbt',, or ,rny Member ,tfiili :rn.• o r ,1g~1 ll, 0 1 ,m y Mt!111U~1 p.111011 , ~111denl, vo luu tct:1, c:11 1µlu)·ee ur l l!i~'• ,my li gh t uf O\\ner::ih ip the rein . MC'111 bcr w,ur;u11s and represen ts 1h;11 11.1ember ;md Member's p:1 uo 11s, s1uden 1s, vo lontet!rs, emp loyPes , u sers and .1gen1 s st·all 1101 mod11)•, remo ve dele te, ilugm cn t, add to, publlsh, 1ran smI1, p;1r 1icip ;ue in the lrcrn sfe r 01 Sil le of, crea te dcnva1i vc wo rks fro m or m an~• w,lY cxploll .:m~ o( the Enndvnen: Da l.l or th e [nr ichmcnt Serv ices, in \\hc,le or in piUI. If no specific res1nr 11on s ;ue di c;o l;iye d, Member ,ind use rs of the Enric hrn e11 1 Servic es may ma ·c coµies of selec t porti ons of l he Emichm e11 1 D;1 1,1, prov;cled 1ha1 th e copies are m.ld onlv for persc nnl use ;md m y nolic es contained in 11,p l:•1r1drn en 1 D,lla. <uch ,i s ,1II co:.,yngh l noti ces t1 tu lern.1rk lt.'g cn ds . or o ther p rop r 1c t;iry 11gh11, no tices arc main tained on such op1ei F.,,.,.r•pr ,15 0 1hr r\v1i;P 11r-r1111 l1NI 11, 1hi\ AgrPPlllf'n l o r .1, p rm 1ll cd b~• the fo ,~ use p1M ese und c: 1h e U.S . co pyn1;111 laws (sec, e.g., 17 U.S.C. Sec tio n 107 ), nc1lh(•r tv\c111bcr nor usc r!i of the Enrr chn1 cnl Scrv 1c('!; m,1·,· upl o;i d, f>O ~I, 1cprod1J ce. 0 1 d1 !;!ri bu1e 11 a nv way Emichment D.i la pro tec lccl by co;:,yrigh l, or other p1 ounc1;ir,, ngh t, wi 1h ut o b1:1i111 11g 1Jl·1 n 11 ss:u11 uf the uw1 11 •1 o f the cop ~ 11gh 1 or other 1J1 op11cl) 11gh 1. 2lJ . lncc-m111 fl c<1 11on. Exc ept .1 5 rn.1 y 0 1llt.•r\v1s(" be excl uded from 1\\a11110 1 o; h,,b1 hry under I11,s Agrecrncn 1, \1.ir1110 1 shall dc1cnd, ho ld harm l~ss ;111(1111cle111111iy i\•l('rn hcr, tc:. o ff1cen,, directors. e111 p1J)ees, ag e111s .in d ,111orneys. ror, from .i r,d ,1g;uns1 ;m y and ,111 cl a11 m, de .nand s. SUI!!), fin es, p er 1,1 11i es, cos ts. expen ses (incl urhng, w 11hou 1 1111111.i uon, re<1son;ible r1 11o·ne)1S fee s), ,md lo sses of every na 1u1c- wh,1 1socvcr. {"M;irn 10 1 D:i111ages") 1eil1 h111g fr om or c;1userl hy 1he 11egl1gcnce o r fau lt o f Marmol or It s emp loy ees ;mcl ag~111s ;mc.J/or for Marmot's breach or v,olatro n of :my v f Marmol's represen 1.:1 11 ons . warr.:.n 11~s. cov en ;i nts or agrc~111~n1 s co111 a111cd m this 1\gree111ent. To l he extenl pcr ,rnll ed by l;iv,•, Membe r c:.h,1U cl e,,.nd, hnld h,1rr nle~"' ,1nrl ind P111111 ~• Mil rmot. 11 1;, o flirr rc;, rl11 E>r.lo1~. •mpl oyees, .1gents ,1nd ,1 1torneys . fot, fro1 11 ;me! ,1g;ii ns1 ,1nv ;md ;ill ;:i ;i 1m ;, dcm;mds. suit ,, Ii ·,",;, • pen;ih ies, cos t~. e"pen:;es (includi ng. w ith ou t lim 11 .:i 11on, f('asonJblc Jttome >ts rec>s). and lmses ol C'VCr) n;i1urc wha 1so n ·cr, (''Member O;i m:ir,cs") ar ising from M crnbc,·'.t use o r opc,,1 Iio n o ( the '\\,11rno r L,L ,a1y N c l wu1k i!Od/01 Nk11 1be1~!; I.J1c,1 h 01 v1ol,111on o f any o ( Member's reprc se n1a1 1ons, •Vdll .11 1\1~~. L UVCJl,1111~ Uf .1g1t:tll l t:llh lUllldlllt:U Ill lhb A!;H.'l.'tlll'lll. 2 1. t.,r•vc1,1b1 htv . II any pro,•1s1on o t tlu s Agreement 11;, held 10 be 1ll eg11l, 111v.1 11d or Ln rnforceab le under pre se n t or future lav .. s effec llve dur ing th e 1e1r11 hereor, such provision sh,111 be fully i;cver,1b le and th1 s Agreemen t sh.ill be cons tr ued and enforced ,15 if su ch ille gal. ir w ali c' Ci r uncnrorce,1b le provision neve r compri sed ,1 PJ rl hereo f; and 1he rern,1111111~ provIs10 •1s hereof 5:hn ll re 111;ii11 in full :'o rce ,ind effe ct ,lnd shi ll not be .1 Hec 1~d by lhe illegal. mv.1hd o r unenforceable r rov1s1on o~ by 11s sc vcr,:a•icc hc rc f.-0111 . i:url hcr rn orc i11 li eu o f such 1ll eg ,1I, irw;ilid or unenforr eahle rrov1c:.1011 th ere ,;h,1ll be .1dded .1utn1n .1 1ir.1 1ly ;1,; p.111 r,f 1h1 c:. Agr Pe111c"1f .1 prnv1<1n 11 :1,;; !,111111 ,H III its ll..'1I11s 10 su c h 1llc•~.,I . mvahd ◊r lmcn iorce.1 blc p1ovisro 11 .is 111.1y be po~s1 bl l! .,n d be lcg,11 . val id and cnfor cc .iblc . 2~. ~ 6.l t:1,J I w 11h lt:!i p cl.l tu •\11.iJu n l'III B whid • 111,l y b .: ,11111:ndc U Uy M,11111 0 1 in lb rliscrc uon , thi s 1\grccmcn t 111ay be 1'\111 Cn (lcc!, rn odlflcd or supplemer uctl only by an in sH Ullll'III 111 wn t111g e>.ecu ted by lhe pa rti es here to . In th e event M ,1nno1 mc re,1sc s ;my puces o, ch,lrgcs und er the Agreemenl, Memb er m;iy ,11 HS opl ion an d ,,11hou 1 l1,1b 1l 11y, 1err111na 1e the A greerne11 1 by g1\'lllll nine ty (90) day ,vr1 1ten notice 10 M,1r111o t. 23. ;\o;,c;i 1nm,en 1. Ne i th er 1111s Agreement no r any ngh l cr~a1 ec hereby sl·all be ass ignable by c:1Ih er par!\' w11hou l the consc111 of lhe oth er part y. 24. A1;,1ch111e n 1c;. 11u?• provisions of 1he followin g att ;ich men l s .1re mdudC'd :is p.irt of 1h1s Aerl'C'lllCn l A. M.irrno t Prov ided Serv ices 8. Fe,;-Schedul e • • • • 25 . f nur e A grerment. nus A rcem cn l con lilins lhC' c nhre ,1gI ccmt!nl of th e p,1 r1 ies. TI1 ere are no o ther ;i grPPrn en l'-br twPrn lhP p ar11p~ :,.,:o 111od1fir i'l ll on, aller,1l ion or amendlll cnt of 1h1s 1\g1cc111 c n1 sh,111 be cffc ct1 \'C unless redu ced to ., wri tmg signed b>' ho1 h p,1 r1ics hcrc 10; w11h 1he und crsta 1H.ling 1h e At1 ,1chmcn 1 8 may be revised fr o m time 10 1im a l 1hc d iscrc lio n o f M.ir111 0 1. 111 the cv 11 1 M~rn 10 1 in creases any pri ces or c h :irges under th e Agre e111en I, t-.l cmber may, al il s o p tion ,,n c.J with out l1,l b 1ll ry , 1rr111lna 1c 1hc Agreeme nt hy gi vi ng ninety (90) d,w w n11c11 no tice 10 M ar mo t ·1h1s Agreeme nt shall be bind ing 0 .1 1he p,1 r11 es hereto :in d their succcsso·s; provi d ed. ho wever , th,11 1h1 s Agree m ent may 110 1 he assign ed by ci 1hcr party wllhoul the wri U(•n conse nt of the o ther 1>a rty 26. Fffpp1vr Date-of A1•rl'e11 w ru . ·1h1s Agrcc111cn1 sh,1 11 be effective ;1 s of Oc tober 1, 20 12. [NGL[\VOO PLBLI C Ll !lR,\R\ B1': ---------------By:----------- rit lc : ___________ _ T11l e. Dale ___________ _ Cl !(',------------- • • • Attachment A -Marmot-Provid ed Services /l"X';' r.,. \0\-, MARMOT Ll llnAII Y NETWOI\I< Mar mot Library Network p11ce quote for Engle wood Publlc Lib rary April 18 , 20 12 1 Basic Svs lern mcludes C11 cu la11on . Cmarno mu. Ac q u15 111C'ns , Se rials , Repons.. T•~u ning , WA M, Cor,tent Subs cn p!lons shared O'JcrDr 1ve collec11on, u11l1r r11led VuFIJlO OPAC , on e (1) WAN Access or Wi\N T elecom Service , one (1) s1att !less,on, Council Se at , Con11n 111no Educat ion Pa1t1 c 1;:,a1 1on 1n To:.k F o rc es & Marmol User G roup ] Assuming you can provi de bib & hold ings data in MARC ro,ma l, and pa11 on data 1n com,n~ dc:h m1led format and do not ,1:4uuc i,;11c ul a1 lon 1ra nsac1 1on data to De m1q raico , Mc:111 1101 con prov1oc thJ!. se rvice at no ch arge 3 l h-,, INN-Aeac11 (P 1ospec1or) subscnp 11on 1s OPTIONAL It inclu des membership 1n a re910,1a 1 u nron ca l al og and resuurce sha rt ng system hosled by 1tte Colo·ado A!h ilnce of Rese:.rch L1brartes II does nQ.! ,nc ude fu ll membershi p in the Alliance I. 1 N1 1r 1/J 7·" '.'ti. l~1 ,11u1 l 11 11 1 11n 11. 1 11 U I o:;u I lJ7 U-2•1/· 1·i ( I \'.'WW m ,1t11 111t u 1 ~ • • Atta chment B Marmot Pric e List Ja nua ry • De ce mber, 2012 MJ'ffl nl1A1'111tt99,ol .. l.lllfoty 1 ytl..., •w sru,,.· ~11'_,..N,_,,,.oc .,.,,..I! 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O~l1G1 COl'~1<1 rN ,t. r 1 o,Jt,i ~"°"'lll\u-.. 11 \,00~ •JHJOl'l•ou1n"Ol ,_1 _l "°'""""°'"""'...:alM 1$0000 0 .lQ 110 II U .O Ol\t N,,,allH .,,oCut .. l<IUJ o..r,w ~••• l Xl~l111U,1-..o l'.1l1'1 0,1 ir1,i a-,.1!:P ,,,..., ,_._, ........... .,•-~·•·1~1s1 !(('()00 I t ,:,0(1(1 ,1~ 00 [11,...,111 ,0000 , .. r , 11· ,,om oco t< ...... ,.,. 1aoo 0 OOh~•:•· 000 [11.M111 • O OO hlffillt ' • • • ORDIN,\NCE NO . SERIES OF 20 12 BY AUT HORfTY COU NCIL OLLL NO. 37 INTR ODU CED BY CO UN CIL MEMB ER WOODWARD A ORD INAN CE AUTH ORIZ[NG AN INTE RGOV ERNMENTAL AGREEMENT ENTIT LE D THE DE:-JVE R REG IONA L COUNC ll. OF GOVE RNME NTS (D K COG) CONSO RTr UM AGRE FMENT f-OR TH E SUS TAlNABLE CO MM UNITIE S fN fTIAT IVE BETWEEN THE CITY OF ENGLEWOOD, CO L RADO AND DRCO G. WH EREAS. the Denve r Regi onal Co un cil of Governments (DRCO G) has a Su sta111 ablc Co nu mmi ti cs Re gional Pl:in nin g G r:m t from the r:cdcra l gci vemmcnt to support the rc gion,tl pla nni ng acth.-iti cs which correspond with the act ivit ie s of ·'Sustai nablc Co mmu nities Ini ti ative : Mell o V151on 2040 Pl an Update ''; and WHEREAS , the Gran t in cl11d cs Federa l Fu nds from the U.S . Depanmcnt of Housmg and Urb an Develop ment (HUD), Dep011ment ofTmns pon at1on (DOT), anrl th e Environmental Protec ti on Agency (ET A) wh ich awa rd ed th e De nver Regi on 4.5 tvfillion Do ll ars fo r th.i s Plann in g Grun t; and \\~-IERE1\S, the Cit y Co unc il of the Ci ty of Eng lewood pa ss ed Re so luti on No . i8, Series of 20 11 , suppo rt mg the submi ss ion of an application by DR COG for a grant unde r HL'D's Sustainable Co mmunitie s Regional Pl ann mg Gran t; and WH EREAS , th e pa ss age oftlus proposed ordtnan cc atnh orizc s the Clly's pa n iClJJati on ,n th e mtc rgo vcmmc nt al agree ment ''DRCOG Susta inab le Commurnties lnitta ti ve Conso rt iu m .'\grecment "; and J\'OW , THEREFORE, BE IT ORDA INE D BY TH E CfT Y COUNC IL OF T l IE Cll'Y OF ENG LEWOO D, CO LOR/,DO, THAT : ) . !'l'fil-Th e ·11y Counc il of th,· C11 y of Englewood, Co lorado hereb y au lh onzes the !nt ci t ,· ~nncnrnl n.grccmcnt l'lllit lcd "DRCOG Su!tta i.n ~b le Commun.it1e :. l1 i.il1 n.ti vc Co nso rt1 urn .'\gre t:.111en t" by and between the Ci1y of Englewood and the Den ve r Regiona l Cmmcil of Govc n1111 c11 ts (DR COG), as a11achcd here to as Ex hib it A. Section 2 The MJyor 1s m1t horized to sign sa id Intergovernme nta l Agreemen t fo r and on be half of th e C,ty of Engle"'ood lmrod11 :cd, read in full, an d pass ed on first readi ng on th e 4~ day o f June, 20 12. Publtshcd by Title as a Btl l for an Or~inancc in th e Ci ty's official newspaper 011 th e 8th day of J11n c. 20 12. 9 bi Pub li shed as a Bill fo r an Ordin3!1 ce on th e Ci1 y's ofT1cial wc)sitc begrnning n the 6th <by of Ju ne , 20 12 fu1 1h11 ly ()0) da ys Read by titl e and pass ed on fin a l rca din)l on th e l 8tl 1 da y of June, 2012 . Publi shed by tlllc 11 1 th e Cit y's offic i:il new sp:iper as Orrl111 :,,ncc Nil _, St·ri es o f 201 2, 011 th e 22n d d.:iy of June , 20 1 l. l'ubh shcd by titl e on th e t.:11y ·s of'fl ci al we bsite bcguining on th e 20111 day nf Jun e , 2012 for t h1 11 y (30) da ys . Rand y P. Penn, t>1nyo r Al T EST: Lo ucri shi a A. Ell is. Cit y Clerk I. Lou cri shia A. Elli s, City Cle, k u f the C it y uf E11 glc wood, Co lorad o, here by ce111fy 1h a1 th e abo ve and lbregoin g 1s a true copy of the Ordi 1mncc pass ed on fi nal rea ding an d pub lis hed Uy ti:lc as Ordm ancc No._. Se ri es of 20:2 . Luu c11sl11a A Ell is • • • • Consortium Agreement Fr eq u ently Asked Ques t ions Q: Who from my o r ga ni z alinn s h o u ld s ign th e /\gr c c111cnl'/ A: A.ny reprc sen tcllive of t he ori~a n1 za tmn th at ha5 the aut horit y to enter into an agrr.e mcn1. on be ha lf ur th~ urean,za~ion may sign 1:or locr1 I go•,crnrncnt~, thi !; m ay be a Planning Dir ec tor, City or Cnu nty M anage r , elected o rrici al or ot her officer who is abl e to sign fo r t he en uty . Q: Is th e Agree m e nt legally h111din g ·1 A : The Agree m ent docs not create tiny fi nancia l or o ther obligations anrl d oes not givP. ri se to any claims for brEa ch. !'h e ma in pu rpo se of the Agre ement is to conf irm the governance str ucture and very ge nera l role ~. A Co nso rtium Agreement fo r th ese purposes 1s ;i required part o f t he Sust a,na ble Co mm uni t ies Regiona l Pl anning Grant. Q: W h a t is th e r o le uft h e "point pe r s o u " that eac h lll t!IHU e r mu s t d e s ig nat e'/ A: The po 1nt oer so n wi ll se rve as th e pmnary con tact for corn mun icil ti on abo ut th e Sus tai nab le Comrnunit1c s ln1t 1at 1ve. Note tll at la ngu age tram a previo us draft of th e J\r,reement i11cl 1Lil t111 g l he poin t person wi ll "c ast the rncinb er'~. vo te on an~, mnll er upon wh ich r1 vot P of mPmbe r t!> taken" has bl'Cn removed . Q: Do til l' regiu n al pl a nnin g ani v itics i 11 cl u1 lcll in th e ~11 s La i11Jb lc Co11 11111111iti cs fni t iiltive cu rres p u111I wil h t h e Metro Vi s ion 2 0 40 1'b 11 update, or w ill l'h Py 1,•;,rl tn lh,• d cvP lo pm c nt o f s o m e o ther r cg io n HI pl:tn '! A : The rceiona l planni ng act,v it ,e, will be parl of the Metro Vis ion 2040 Plan u pda l c . : .. ..,, ,,."" 4.<1•• ~ • • , . • • 1 ' ' . ' Q: Will o r ga1 1i-za li o ns t h a t cl on 'l s ig n t.l w Ag r Pr 111 e 11 1 h,• <'xc 'l llfl rrl fr11 111 l h1 • Me t ro \lis io 11 pl a 1111i11 g proce~,! A· Ah so lul Ply nnl nevelopme nt ol the MP lro V,sion 2040 Plan will be an op n an d publ ic pr occr.s. Q: Is I.h e Co11s orliu111 s 11 pcrsed i11 g l h e n o rmal DR COC. p ro~c~,'/ A: l~o. DR COG is the regio nal cl ernion-m~k1ne body and lh e Agrr emrnl nnrs nol cha ne e Lh at Q: My ct11nn1t111ity is 11 'l o n a f'as T ra cll s Co rric1 o r : w hy s h o ulc1 we sig n th e Agrcc 1n c nl '! A: There are sevc ril l reasons com mun,Li es no t loca ted .ilong th e Faslrack s Cor rid ors rccP iv1nc grant fundine m ny w ish lo sicn the Agrcf!mc t • Fas Tr acks is a rc11ional pro1e ct with rcg1or.al benefits Th e Sust ain a ble Commu ni ti es lrnliative aims to max imiz e th e benefits of FasTracks and ensure th ese b ne f1ts t•xtend wel l beyond t he 1ransi t line s them se lves. • Lcsso 11s lea , ned ll 1ruugh th e cv 1 r iUu1 µldnn in~ activ itie s and ca tal11lic projects ca n .1pp ly l o oth er transit corridors. The Sustainable Comrn un it 1es 1nit1 at1ve in clud es ree 1ona l plannin g act1 v1t1 cs that wi ll r1d dress the fu ll ORCOG plan ning are a and a broad range of issues , suc h as Ru rat To wn Ce n1er s. • By sig ni ng th e Agreeme nt, part ner s affirm thei r co mmi tme nt o f 1"atchins rc!::o urce ~ ;ind w1\llngness to co ll aborate wi th new partn ers on new issues. • • • Consortium Agreement /11ny 16, 20 12 B~cl<grn und r he De nver r egion en1ov s a slo ri cd his tory o f co ll aboration, anchored by th e e n vt!r Regional Council of Govern m ents (DR CO G), it s S6 me mber governments i.lnd more t han 50 years of wcavIne land u se, t rnnsportution and envi 1011111 i:.'11lJ I C.011Lc1 r1:. int o i.1 fully int eBrated regiona l pla n . Metro Vis ion, most recently updat ed in rebru ary 70 1 1, wov1de s t he fr;tmr>wnr k lh:iI will r:u id c this region i nto il lutu rP. of e>.pa n dcd o pportunities for pe o ple of all ages, in co me s and ilhiliti es, support in!! 1J ibr an t con umm ities and a roh u,;;t reg iona l econorny. In November 20 11 the Susta in able Co mmunities Partnership, a federal collaborat ion o f the U .S. Department of Housi ng and Urb an Development (HUD /, De partment of Tr an sp ortation IOOT), and En v iro 111 n e111 ,1 I Pr o t el.lion At:ency (EP A), awarded t he De nver rer~lon a $4 .5 million Re g mnal Plannmg Grant. With !his grant fundinc . a Cono;o rtium of munictp~li lie s, count ies , st ate a u cncies, ho using aut hontre~. no nprofi t s, corpora te interest s, philant h ro pi c a nd 1-:ademic o rgar1 ization s will work toee thc r to further en ha nce and implement Metro Vision, w hile add res:. "lg one o f o ur r egion 's m o st pr ec;s ing onll ~-· ,11 1t;; d 1<1 ll cngcs: lever ac ing t he plan n ed S&. / b 1llt o n expansion o f t he I-as I racks trr1n sn ys t em . Th is d ocument , .. :.t ahlishes th e goals uf the Lunsortium and the co nditio n s unde r wh ich Con sortium n 1t!11 1lic r:,. !i ii.di µa rt 1c ip a1e in the pl anning and rel a ted act1V1 t 1cs fun ded by til e u sta111ab le Con 11nun 1t 1es Hcei o,1,11 Plan nine (ir;in 1, o;o mctim es r efe r red t o here in as t )rn l11itiat 1ve . Goa l s The Co n.rnrtium'~ uvcr.1rch1ng go ill 1!1 tn align mv estm~n t s, µ,og, c111 1:, t.1 1ul µu l1<..ic:, lu 1r1t1x 1111i.:c the benefits that res ult from the r c~1on 's inve stment m transi t. W e anticipate a region with gr eat er access 10 j o b o pp ort lln1:i es ,1c ,oss the enl ire income sµec trnm, lo wc, combined trans port at io n a nd housing cost s, r ed u ced cons1.,n'pt10 11 of f ossil fu e l s, re duced strain o n ou r air and Wdtcr re sou rc s, and ultimat e ly the d cvclo pmr.nt Cl co11 Lt=11 tr dt e J. 111 ,xe tl •u~c. pc l.l c~tr 1a11• ;rnd bicy cle fri cnrt ly "urb;in centers" alo ne transit lines th;it J ll n-. .. reside nts to ,,;i o:;i ly a r n u;o:; th<"1r d ,1ily n PP rl i. witho ut h.iv mg to r,e t into a car . Gra 11l -Ft11Hl e cl Acti vi ti es The plann in g µroce!.!; 1:; dividi!d int o five , am ca t egor ies . T he first three represe nt d 1st11h.l but interrelat ed planning leve ls -r egio n al, corr idor and sit e-s p eci fi c (Ca t alyt ic Pro1ect s) The remainine two -St ~k e ho ld N Eneageme nt and Out com es Assess m e nt and Knowled ge Sharing (OAKS ) cu t ac ro ss and i;upport p la nn ing effort s at all three leve ls. Reg iona l plan ning ac t1 ·,1t 1c s w ill foc u s on furth e r refine me nt s • to Merro V,sio n, particularly the i ssue s of access to hous ing ch o ice s and eco no m ic oppor t uni1y Det ailed execution planning at the corrid or level will brine M etro Vision clo::.c r to imp lementation , and w ill foc us o n th e three tran stt co rndo r s cu rre ntly under cons truct 10 11 as part ol t he innovative (AGL( P3 oublic - priva t c part ner ship (Gol d, Eas t , and Nort h•Ne st rail/US36 ORT ). Cor rido r-leve l plimni ng will m tu rn lead to t he 1dentiftca tio n and se lect ta n of three Lata lyuc Pro1 ects (one on each corr idor) at ~pecif 1c sit es that offe r the pnt c nti ;i l for tr.insforma tio nal changes. The W est Line, whic h rece ntly co mpl eted com dor w ,de plannin g, has also 1denuf1 ed a fourth C2 talyt1 c f-'roJect at the ~he 11 dan )tation. Pre-deve lopmen 1 rlannine, Pnv1ron m e ntal r ev iew and policv chanc es tha t cat alyze redeve lopment a t the~e si t e!; w tl l 1n t urn prov ide valua b le les sons for o th er tra nsit stati on ilrca$ th roug hout th e reg ion . Re nclits to Co n so rtiu111 Me mb e r s Pa rticipa t e in r eg ional and co r ri dor pl anning M Ptrn Vi sin n ;rnrt t hr ror ririor pl ann in g pr ovides .i fr am ewo r k where Conso,t,um m ember§ ca ,, find co mmon ground o n shared goals the reg io n can co llectively work toward. l.on so r t1 um member s can play a ro le ensuri ng M etrn Vi,;ion rt nr1 rorrirlnr r l.1 nni ne ;'!rtivit1es re fl ect an d adva n ce I h~ mi ss1 ,:>11 of th eir lo cdl Hu ve rnrn en t, orca ni za t1o n or con slit uency . Recognize the v al ue o f comm un ities with in th e regi onal context The ph ys icil l and cult u r al diversi t y o f th e many commun ities t hat com prise t he Denver r1:giun !.1ea 1es • t he opportun it y for a wide va r iety c f econo mi c de ve lopment Initiat ives and living styles . lhrough part icipation in M e t ro Vision ond co r rrdo r planning ac1iv itics, Cons ortium m e mbers ca n ra ise awareness o f the u ni qu e co n tribut io n t hat each indiv idual comm unity m akes toward regio na l goal s. ln turn, il stronger, more livable r egion w ill ~erve to strcrgth en and ~u :;t;:ii n its indiv idua l communities Ga in access t o tools, data and best pra ctices A rori,;id er;'t hlt> .i mount n f ci ;i t ;i wil l be co llec ted and d isse minated as part of the Metro Vi sio n .1 nd cor r id or planning process. Gr ant resou rces will also fvnd t he dev el o pment o f d ec 1s1on suppor l tools, cas~ studi es of hP "i l p r actices, ;ind training o pp ortuni1 1c s for Co nsonium member s. Thes~ r eso urces will 111 1.:,~d~e Co nsort iu m 111 e11 1be r~· u ml erstaoding af the l1vc biHty pn 11 c1p les and ca pacity tu en ha nce liv ,1bilit y wit h in th ei, ow n communities. Fost er new part11crship~ and inc1casc d coll .il>o1 dlion a m □n (! entities in the rer,i o11 The Metro Vision and co n id or planninf~ pr oce~s wi ll b1m P, t oge ·ti er sta keh older s tr am a wide Vil r ietv of se.:tors and d;sc ip lin~s. :.o me o i whom m ay n ot hdv c w o,kc J tu..,t:lht::r pre-.,iuu !>ly, c1nd highlii;l\t opportunities for Con so rt ium m embers wit h simi lar goa ls to co ordmat e ffo rts and align ,~sou r ces These re latio nships will live beyonrf t he gra 11 t-fundi 11 g pe, 1ud <.1 11Ll suµµu 1t ongo ing collabor aiion . • • Access funding opportunitie; • h, recoen it 1o n nf the Denver rPe1o n·~ ongoIne comm1tm P11 t to .1 dv;mc in e -.u-.r.11 n.1 bi1 11 y, Hl/0 h ;i ,; awarded the regi o n Pre fer red Su~ta 1na b1h ty Status. Consort iwn m ern bers may th er efore be able to cla i m ddd it rona1 p oint s or r ec eive spc clil l cons1 der <1tion v•./hen applying ro, fund ing through HUD an d other aeerwcs afl1h ated w1 l h th e I ede ral l'art ne r sh1p tor !>usta in abll1ty . Hcs p ou sihiliti cs or C0 11 so rt i 11111 Me mhe r s Act ive ly coll abora t e on regiona l, co rr idor, an d sit e -leve l planning activities Con sonium mem b ers wi ll work to gethe r th rough t he M e tro Vis1c,t1 and corrid::»r planninc activities to identify sh ared goa ls, values and m tc re!;t S, and to deve lop co nsen sus on polici e s crnd strat egics fo r iru plement i1t•on . Auive engagem ent may incl ud e participation in t he Corrido, Working Groups st akeh older comm i1tees. advisor\' co mmittees , worksho p s and t rai nirigs, ca se st udies, and other o ppo r tu n ities t ha t arise t h roughout t he p l an ning proces s t o r.o nl nbut e to th e overall effo rt. In contr ibu t ing to lhe effort , Consortium members w ill m~k e good on any co mmitment~ _of ma tch ing l e !:iO U I CCS Sh are informat ion c1 nd ensure broad participat i on The full Consortium will conve ne ;it least twice annually to sh are inform at ion o n t he ir collective effort s and ,1ddresi; any ket• iss ues th at arise during the pla nning process. Co nso tum members w ill also se rv e as a rn bassadors for lh e Sust a in able Commu n it ie s ln illittive, rt ss ist ing wi th out ·eoch b oth t o rn c rn b crs ot the p u bl ic and to m em be rs of th e 11 organizati o n o r loca l governme nl . ll\• rais ng awa r i:!n ess of th e plann ing act iv it ies and iden tifying pot ential new p.i rtne rs, Co n so rt ium memb~r s will he lp en su re t he Initiat iv e 1s comprehensi ve 1n sco pe and rnclud es a broad dive r sit y o f perspectives. particu 1arl y from co1rn1n11 1·lit!:o thdt dte t 1ddi l 1U11 dllt u11 dc1 rcµ1c$ent ed 111 the µlar 1111 n ~ µ,oces.s.. Cow o rt iu1n m embers will des,gnale a noinl pe rson w 1l h 1n the i r organ izati on w ho will serve as th e pri mary co nt ac t for t he Init iati ve an d w ho w il l be respon si bl e fo r communicati ng the activ iti es o f t he Co nsortiLrn t o th eir orga 1mation and cons t ituen ts. If 1he point of con tact chan ges, th e Consort ium m emb~r mus t pr ovide DRCOG staff with cont ac t i n formatio n !or the new d es rgna ted co nt act p er so n . A ssis t wi th plan implemen t at ion Con so rt iurn m embers w ill hel p ,ct e1111fv oppo nuntt ies t o implement th e proIec t s and strategies id en tiried in Mecro Visio n and th e co rridor plan s. Co nso rti u m m embe rs wil l al so foci lita·e t\ny nee ded r ~vi si on s to cx1st1n r, plan s to en su re co n!i Istcncy w ith co rn rnon r egio nal o r co rri dor leve l goills. Gov e rn a m:c Strn c turc Figu re 1. Consortiu m Governa nce Structure The Consortium is compnsed of the g:oups below in volved m ench of the t hree levels of plc nn ing and im plemen ta t ion: reg,onal, corr,rlor, a nd site (cmnlytic project:;) RC'cto11g fcs wit h thick w /,in• borders represent deci sion -mak ing bodJeS . Executive Comm&ttee Jnput and Support for All Three Plar1n1ng Levels Stakotioldcr Outcomes A&scsomont Regional State and Ptilliinlhropic Enoaaement and Knowledge Sharing Resource Rcglonol Pcrtncr.l Group Group Group Partnors , 'Wcsl Conl(lol IO rectlvo gran1 uoOlng tor c,:natyti c proittCf on!'(; a1 0 1t1c1 co ,,ws 10 1cct:NU lunding b r bolh plann!ng a1a c.,1,,~c p10irc•~ The r o les, purposes an d r es po n sib ilities of 1h e v.irious cornrni ll ce s ilnd gr ou p:; ;i,c as ccncrn lly de!.cnbcd b elow. The (xc cutive Co mm111 ce is au t homed to promulga t e \"l r itten f!Uidelin es governing the si1e , 11 1c111bership, remova l o f members, nn d p ro cedures u f t hat con11111 tt ce, providecl the 1i uidclin es ;ire consist ent with t he provis,o ns below. l:Jch Co r ridor Workin g Group is au t hor ized t o promulga te such guidelines fo r thei r own ~roup, un d t he Exec u t ive Direct or o f DflCOG i'.; ,w t hori zcd t o promul ga t e such guide lin es for nll 01 her co 111 m11t ccs nnd groups. Th e Exccu rivc Comm itt ee, compri!.cd o r le ader-. from t he public, pm,Jte, and n o n -p rofit se ctor s will µrovidc p ro ject oversieht to ensure the proposed pl;innmg eff orts m eet thP obJec t1 ves se t forth III th is Ac rccmcnt ;"In d ,e~ul t i n implcm2ntab le strategies th at equ 1t ablv bene fit th e D enve r r ee io n Th P Committee wi ll wor k towa rd co,1s ensus when rn ak,ng dco s,ons, but up on th e affirma11ve vo t e of the m a1onty or m cmbcn ptC!.Cn t and vo llnG, the Co m mit t ee m ay de c,d c ilny quest ions that ca nnot h e r eso lv ed by co nse ns us. Th e Committee will m ee t quanerly and ,a,e t he lo llow1ng respon s1b 1l1r · ~s : • • • • • Serve as champions fo r the ln1t i.H1 ve , setting the l o ne fo r regional co lla boratio n and ad voc atin g fo r the pla nn ing proce ss • If nt!tt!!t!ta ry , reso lve co nrticts or d i!t µu l c~ dnd 1t'di ret.l dflV J l.livitic!t not a ligne d w llh th e Consor tium's ohjrrt i\lflC. A pprove the in it ia l work p lan and any su bse qu £nl n ,o dif1urions Re ce ive q uart e rl y u pr.,11 c s an d provi d e fee dbac k 0 11 gran1-fu ·1de d ac t ivi t ie s, gra nt fu nd expe nd iture s and all oc..11ion of mat ch,nfi res ou rces • Educa t e and 111form oth en abou1 the l11i1i ;11i vP • Provide direction t o t he Coordin al ing Co mm itt ee o n how crant•funded i'lc t ivities co u d b e coordinated w it h ;rnd amphry other a lh cd e ff o rt s • t-ach l:xccut,ve Co m mitt ee m ember wi ll r e p resen t th e pcrspect ,vc at t11 e11 particular rn1 erest grou p, w h ile se e ki ng co m111 on gro u nd wi th o th e r interest g roups • As d escribed be low, lhe Execu livc Co m mit t ee w ill provide input t o DRCOG t hroughou l lhe r cc1onal pl;rnn mg pro::ess, .t nd the DRCOG Boa r d o f Dir ectors i~ the final dC'c:sion 1t1a ker on any pro posed upda t rs t o th e Meua Visio n pl a n. The Exccu1 ive LornrrntteP rnay a lso milke r ecnmmrincl ations t o nH COG ree;.urlinc r h,incr-s tn lh l• c r ;i nt hurl g,., Th e Coordinating Committee , co m pri sed or :i 1.1H h u m OR COG o111Ll 111 1::mln::r:i u f Mile High Cur meet ~. wi ll prn•1ide logist ical suppo rt and tlity-t o-d ay pr o je ct d i rection, i1nd suppo rt the: Exec utlv Commiltec m providine 1>rojcct o ve rsigh t. It s key functions are ens uring integ ra tion of ref!1ona l, cor r idor a nd r;ttalyt ic pro1ec1 planning e ffort s, and kee p ing t he Exec uti'le Co mmitt ee info rme d of gra nt activities and any ,t!ldle d iSS li es. The Co m mi ttee will make dec isio ns by consensus. Any 1sst:cs t h at cctnno l be re solv ed by consensus w il l be eleva t ed t o t he Uecutive Comm ittee . Sp cci ic respo nsibilities o f the Com m ittee include . • En sur e co ord ination c1monP, Consoruurn members a nd a m onr. gra nt -rund ed activit ie s • Deve lo p d e tai led sco p es o r work for sub -recipie nl!> and cont ra ctors as 11 ecdcd • A.tl en d t o HUD r equi r ements rnr reporting on and managing the g ran t-fund ed ac iv it ies The Denver Regional Cou"cil of Governm ents (DRCOG), as the ncgio n al Planni n g Comnw; ,on il nd Met ropol ita n Planni ng O r giln irn t lon IM PO) f or t he De n ver reg ion, will lea d and toordin.:i 1c Jl1 r eg ional planruni; e ff o rt s, including th e polen!ia l expa n !)10 11 o f r eg ional g od ls and policies w 1th1n fvl c:tro Vi:;1on . Th e DR COG Un;11d of Dir ee l ors, co mpnscc1 of e lect ed o fficia ls from each of th e m e m b er gove rnment s, will make a ll p o licy re la1e d dcc1 s1on s rcgar dmc th e u ri da t c of flletro Vis,on. DllCOG's Art icles o f Association de t ail the Boarcl 'c; rt ec 1sio n•makin p, p rnccdurcs. To emu re part icipa tio n of key stJkchol dcrs 111 rcc1o nJI p . .,nninc. DRCOG int e11d s t o e !.tabhsh the t wo com m it tees d cs cnllcd b e low. Th e Exccu11 vc Co mmi11cc wi ll als o provid e in pu t t o t he DRCO G Uoard t h ru ugho ut the r e g1 0 1h1I p la n11•nc proces s Th e DRCOG 13oc1r d 1~, the I m ill d cc,~ion rn a kcr o n ;1 ny prouosed u pdat es t o the M et ro ~ision pl;rn . I h e Ci t izens ' Advisory Commitcc e, co mprised o f re sident leaders f rom through out t he rcr;1on, m cludi ng md,v 1d u als r epres n tmg the in.c,est s of low in co m e house holds ;n 1n orit1 es, the e ld t?r ly and peo ple w l ~h d i '.ab lllties, w1U w ovide reco mmend:1tions to t he DRCOG Bo <:trd on M e rro Vi sion pn licif'I '. ;inrl I he ngagf'm ent 1.1; 1 mmtm i1y mPmher ~ in t hP rPetnnal plan n ine, prorpo;ir,, p;1 r1 ir.u l;uly lh t' dlrec: i11vo lvcm~11 t o l lhU\l. l·,•pildll'( lHHJe rre p rc~cn tetl . • The? Techn ical Planninc; Advisory Committee, co mpri.ic d of lo ca l pl an ni ng 5ta ff and suhjec t-maue, cxpe 1 b, will p rovide t e·.i ri 1 ,1 1 rcco11111 1cn dat 10 11 ~ t o 1hc DRCOG 0oard on c Htu 1$ t u im pr u\lc M etr o \/1sion . DHCOG is al~o servi ng ;:i :. ft sc .i l ;rnd .:idrn in istrutivc Jgc nt fo r the gr.:r nt .ind will il ll oca t c rc :;o u ,cc:. to su b recipient s an d award co n sult ant co n tract s as needed. Thr ough it s annual bu dr,e tmg process, the DR COG Bo:i rd will a pp ruvP the s rant budge t ~n d <m y ~ub~c quc nt ch aucc s. r he OR CO G Adrnim:;trat ive lomm 1tt te w ill ap p ro ve cnntract s w ith ~ul.J -rec1p1 c nts ann rn11 su lta nts. f"h r• Corrirlor Working Gro11 p i;, rnm r ri c;cri n l rity ;11"~ ,,un .:. ,ff" 1i!lo;, hnming <1u thnritir c;, ;ind c;u bjerr- rnatter c,:pcrts, w,11 di 1cLt corr h.l o r~lc vc l p lanning ac, ,, 1t1c!, J 110 !!~tdl.Jh ~h d v1~1 ur 1 dnd go..ib urnquc tu t h e i r corricJ o r Ea ch Conidor Work1nr, Gru up w ill e ith er 111 anusc 1tsc,1ta!yt 1c pr o ject direct ly or delega te t h at 1.-,sk t o ,1nothe r e ntity. The f"),1sl ing W c5 t Lin e Wo,king Group , having succe ss fully c;1 r ried out co rri dor ~vc l pl anni ng over the pas t y~ar, w i ll focus p r 1mu ri ly on cat alytic pr oj ect plan ninr, ac t ivi ties . The o t her th ree co r rid ors (Ea st , Gold and Northwc.a rad/US36 en ) will es tablish new Workin g Gr o ups a nd creat e th eir own go,..cmance structur es, using th e West Lin e Work ing Group as a m odel. Recunn ect i ni; ;\mcrica w ill serve as the Corridor Coordinora, ac r oss these now W o rki ng GrOl.p S t o ass ure align m ent v11t n !:>C KP G obJeC tl\l e s, provid e t r ammg and capac ity building, an d share bes 1 pr;;cti ce! am on e Workmc Groupr;. Ea ch Working -roup w 1!1 receive direL1 l"l pu t fro m la rge r co m d o r -w1 de Stakeho lder Co mmittees. which will inclu d e loc,1 I r C'c.i dC'n t s Co r r ido r Wo rlcine Grou p s w il l ma kp all po licy - 1e ld te d Uec isi un~ res dfUln g co u1d u r dnd Cd td lyt ic p ruj~Ll pld nni nl! effo rt s. The Regional Reso urce Group inclu de s oq~;rni zatio ns w it h dem onst r ated >Ub 1ec t-m at t er c :-c peru se 1n ho u si n g, 1ra ns po rtat ion, co rn mu nlt y ;ind econ omi c developm ent , ed uca1i,.rn , cr ea t iv e b11 siiicsscs and 1hc a rts, p ublic h ei1 ll h , en...,iro nmen t.:11 isS IJl:!S, urba n agri cult ure . iss ues relevan t rn o lder adults, pro motinc c qu1 ta bl C' o utco m es for lov,-mco rnc populatio ns, .i nd ~t akr>h old er enG..I Ge m ent. Mem bers or t his wou p arc co mmitt ed and ;wail able to provid e input an d c1 ss 1s tan ce at t he be hest of r egiona l, corrido r and c.1 1.ity t ic pro ject leade rship ,,eer1 r;. Many have commit\ed ma t chi ne rcsourc~s and/or o ff e re d r;e rv1ces at ii ch scm inted ra te . t:ac h member o f t h e regional r eso u rce gr oup w,11 p rovi d e mfornwlio n on the typ es of asc;ist ance and o;e rv ic cs t h ey c;in off r, w hich ()RCOG will d 1s1ribu t e t o th e lull Con sortiu m Th e O utcomes Assessm~n t and Kn owl f!dgl! Shuri11g (OAKS} Group w ill h elp evd lll ,Jl c the uu t w mc') or r w rP nl and prc v io 11r; pl;inning f'ff n11o;, prO\lide op porturnties l o share less on5 I arncd and hl'S I pra ct ic es, ;rnd e 11 su1 c thr.se lr:ssoo s a~e 1n ;cp,rat1.!tl mtu u ni;oing pl u1111111!!, l'rlo1t~ th ru u15 h t he Uc,..clu p,nl'nl uf p erfo rm ance rn easurc~s ;u1d d eci sion suppon too ls. Th e OAKS group in cludes Un Iver s1 ty cf Co lo rado- Dc 1wc 1, l l lt.' Cu lo rdd O O~po.J r l1 n 1:1H uf Pu b l1l He llh dnd th e Fn\1 11 0111 1"'11\, PlttccMattc , s and Reconne :::t mg J\rne, 1ca . .A.ct1v1 t 1es of thi s gro up "1.·1ill supoor t th2 col ection and d1 sse min;,t io n of • • ~,,r.i,-• :1• °\ <ll1' • ~ • \ ' O O A • \ ~ • ·: f : • • ' '• _, '' • ••, ~•~ ~ .. • • . acro ss Ju ri sdictions. Case study report s w il l cva luaH• t he existin g t,ght rail corri dors in t he Denve , regio n {Soul h east and Sout hwe H lines ) us we ll as the corr ,d or nearmg com plet1 on (Wes t Line II t erm~ o f I he ir co ntribut ion to re giona l target s. l esson s learne d both locall v and nauonally wlt l be 1n ,f";t •a 1~t1 rn 10 resio n a l, corri dor, a nd ca 1a !yt ic p ro je ct nlannin g e ffo rts 1hro uc h th P ui;e o f rn t i nr,-r :5e rlrc1t;1nn support tools , OR CO G's onl ine rcp,1 o nal c!ata cata log wi ll also make ,fa t a and mlor r1c1tior1 a~i;rc1 ated wi th the proposed plann,ng act iv itie s wid ely ;w ai lable . J he Stakeholder Engagement Group mcludes FRE SC, The Denv er Fou ndati on , I ra ns,t t\~-•a u• •· ;J nd PlaccMattcrs nm, c ro up w ill ensure stak eho lders hav e me aninc ful opportu nllles to prov 1Jl! i nput and fe edb,Jck th ro ur,hout the J)r oposcd plannin g and 1mple mc ntat1o n act1v1t1es at the re giona l, co rrido r and ca1aly\ rc p roj e c t lcve b , a:. w ell ns the 5k 11'5 and kn ow ledr;c rc qlJi1 ed to pa rt icipate effecl iv cly Act iv,t 1f"s of t his r.roup will i nclude capacity bwld1n g and stakeho ld er engage rn ~n t among trad1t io n;,Uy di s.idvant aged co m m u n1t1 es ; C1t 11ens' Academies tha t enga ge il bro;id range of constitu e nts, and l arg e ,;calc, in ter~clive mee t1n g~. These effort s will he lp populate th e regiona l C1 t1 te ns' Adv is ory Comm 1tt eL' and Comdor Stakehold er Co mmitt ce !i, pJrt1r.u li1rly wit h p eopl e typi ca ll y unclrrrepre!:en rn d in t he plan n in g pro ce ss St a re ond Rcgionar Partners in c.hid e 1h e Co lora dc :J cpart m cn l !. o r lo r.~11 affair~., publi c he.1 1t h ;:md environment. and transpo rtat io n; t he Regi o r,al Tr;J nsport at ion District ; and t he Reg iona l Air Qualit y Cou n ci l. Th es e partners have co mmitted st aff ti m e and techni ca l expert ise , and will ensure st ate and regional effo rts. are coordimlled w ith and enha nce the proposed .:;c t 1vities. Philonthro,oic Partners have also comm itte d fu nding and tech nicu l ex pertise t o direc tly suppurt t he propo:;cd Jc tivi t i< ;,, i1 5 we l l as fundin g fo r a variety of relateJ irn \lativcs thrll will en sure the bene fits gained are wides prea d ;i nd realize d for generations to com e. /\rro unl nbi li ty Me a~11r<'s DRCO G is serving as fi sca l and admi ni strat ive agent for t he grant t1 nd will ac t in a represe nta t i ve capaci ty w i~h !IUD on be hair of all m embers of the Conso rt ium with res pect to repo rting t o H UO and ensu nng cornpl1 a11c e w 1th th e r equirc ments of th e gra nt proa ram. In this capacity, DIK OG wi l l a d rni 11isle 1 gr iJ r1l fund i nc, budce 11r1 s ;rnd accou nt me, and will be th e co ntr,1 cting ag ent to award an d ;1d'Tli n 1s t P 1 ,;;ub rec1 p 1cnt con tracts and other co nt m ets as nee ded . DRC OG nay es tabli sh rules and pol icie s goJ erning the pr oc css fo r iJw ar d o f contracts , including without limitat ion ru lei; prohibiting ar 1 11al o r potent i.1 1 con flir ts of mtcrl'!;t. All Co nso1t il1m men 1bcrs that have plcdr,~d in -ki nd su pporl o r nt hc f m ;n cll requirements w ill work w11 h DA COG to document the numl.J e, o f hou rs spen t 011 th~ proJect ;111 d t he alloc ilt1o n o t oth er matcti ,ng rt:sou rc.~s, !lnt.l wi ll ~nt e, into an agreem en t gov crn111 r. t hci, pl etl cc 1r req wre:J by DR C1G /\II Co nso rt ium rnern bers t hat will be ,eceivi ng gi ant fund s l sub r1..~1p1 en t s) w ill enter 1n 10 a form al co ntrac t w ith OH COG th at o ut l in es th e w ork 10 be µeiform e<.l and dehv ernb les, and pro v1d e progress r ep o r1s to ORCOG on a regular bas is, OR CUG will use th es e report s t o stlare mformat io "I on the st atu ~ o f grdn l- funded act 1v111es with the large r Con sort ium . Expan s io n uf Co n sort:i urn Me rnh e r s hip Any entity sup portive of l he Conso rt ium's goals m ay ;oin at any time bv bccom:ng t1 sir,nil tory to this Asrccmcnt The Exec utive Commit I ec , Coordmilt ing Comm1 tt~c. Corr id or Wo r king Grou p5 .1n d ORCOG Bo ard may und en ak e special ou treaLh to en ga ge new pa rt ners and underrepresen 1ed co nst1tu e nc1e s as , ,eeded. Uuralion ofCunsurlium Agi-cc m c 111 This \~recment sha ll rnrnain in fo ri:e for the durat ion of th e Sust a,nabl e Co mmunities Rcui o nal Plan ni ne G ran, fu nd111g penod, wh1r:h 1s e.<pcc tcd t o co nclude 011 l·!:b,uary I S, 20 15 !his Ag 1cemc 11t and 1h e Co n<.,ortiurn m.1v be rori !•riucd b ,..yo nrl thl"' er,1111 cnnrl11 s1nn datP t lu o ue h ;, writ ing c;1enPrl hy t hnc;p mem ber s wishing to LOntinuc this Agree m ent beyon d t he gram co ndu~iu11 dr1 l ~. Withnn11v~I From C:n 11 ~nrti111 11 Agn '"m""' Any member 111ay, at ,rny l ime, µ1uv it.lc w riu e11 noliLt! lU DH CO G of t hei r intt::nl to lt'<1 Vc the Cun~ortium, wt11c h not ice shall ~tale th e effective dJte c l w ithdrawal. Upon withdrJwill. the member sh;ill no k1 nncr be J pilrty to 1his Acreemcn t ;111 d sh all no longer rece ive any ucnefits of Conso rt ium membersh ip, un lf!s•, 1 herc i s a spcclf 1c writt en agreement to t he con t rary. Ho wever, a w ith drawing m ember shall remo1 in o b lii;a t cd t o sattdy any µledge of in kin d $upport or ma tc h req uire nu! t that is ou t standinB at th e I ime o l w ithdrawal. It approved by DHCOG , the mem ber's obh gauon may be sati sfi ed by wor~mg with ORCO G to secure PQU iv al;,,nt ret.Ol lr CP~ from ;rn ah e r n;nivP r.mircP Cha n ges Lu Term s uf Agree ment Th e r°)lf'Cll l ivP Co mmiltPP mr1 y, ;i f1 ~r rnn 1\ullntion with thr> Conr.n rtium mem ::>e r s, el ect t o chanee the ter m s o f th1~ Agrcc rucnl Jl J ny t 1rn ~ dlld wi ll pr uv ide wr ilt1:11 11o llfic.u ti o1 1 of ,u ,y d 1c111ges t o the ent11 e Con sortium 1nembership Signnlurcs An entllV b ecome s a member of the Consortium b y signing th is Agreement and returninn it s s;ign .iture p age to OR CO G Thii Ag ree m ent may be signed 1n any num~c r of co pi es or counlcrparts, ea ch o f whkh sh.i ll con stit ule an 0~1g ina l and nil o f which shall cons litut c one and same do:umc 11 t. Sig nattire :;ub mittc d by foc~i ,mlc 0 1 c lcct ro n 1c :rJ 11 5mi!.!iion sh all be 5uff1cien1 .-.ntJ b 1r.dinc . Sign a ture Page Fo llow s • • • Ins t r u ction; Th is Agrccmen1 ,s t o be sign ed by a r ep resc ntJtivc or eac h Co nsortium member w ho has the au1 honty 10 e nte r into an {lf!reeinent o n bc hc1 lf of that ent ity . Please re turn yo u r e nt i ty'!. si r,n ed ong,n al o l 1h,s Signa ture Page t o Jill Loc antore at DRCOG , 1290 Broa dway, Su li e 700, De nver , CD 80203 Pl ease keep il si Bned cop y o f this Ag re em ent for your re cords. By s1gn 111 g I his Conso rtium Agree m ent, the un d er sir,ne d party he reby agrees to j oin t he Denve r Region Su stamn b le Communnies Conso rt ium e ffccti,,c ;u f th e da t e o f 5ign in g and ae·ees t o 1he provisio ns o f the Co n,;o rtium Ac rec mc nt. EXECUlCD this __ day ol _________ _ <;igna t urc Randy P . Pe nn Nam e (plea se print) Ma or l 1tle O re.1 1112.i t ion Prim a, y Po int o f Co ntac t : Name l ule Pho n e E m.iii M ai ling acirt ,e~s __ 20]2 ,I:<· '<'t~• I ~'\ • --• ,, , -' • I<',\ • ' ' OPTIONAL Additi on a l ln fn n na l io n ArP-''> o f thP S ,r.·ni nahlP . ,, ... ,m 1m ;1ies lnit1aliv,! your org aniza tir · w ill pa rticipate in : Chetk all tlw1 opµlv [I Met ro Vi sio n Plan Updat f' D Reg ion al Re !>uuru:= Grnu p D Bo omer Bono D Exec ut ive Committee D r.cgional Eq ui1 • A:• .. :;~ □ Coord inat ing Co mrn1ttce Li St akehold er lngag ement D Cor rid or Pla nnin g 0 Citi ze n s' Aca demie5 0 E.1 5t 0 Uu trea ch t o traditionally 0 Go ld rl isa rl v ant ~1ee ti crunmunities 0 Northwest Ro il/US 36 BP.T [I Outcor 11e!l Assessm ent ;ind Knowled ge D Cata ly;,ic Pr ojects Sh arinR D Wes t 0 Ca se Studi e s ([xistint,; Tra n!>it V Ea st 'J nru;) " Gol d D 1/v nf~ ~J ;'O!, and Tr aininGS D Northwest Ro H/US 36 BRT De t ail s o f h ow your orgd 11i 1.,:11 iun c.wticipa t e~ pd1 t ici µc.1 t i11g in th e ar c ~s checked abov e: Mil l ch ine r eso11r r f'c; yo ur o f erl111z;it 1on w i ll commit t o the Sustail"\abl e Communit ies In itiative: □ Cash Va lue : Descript io n . 0 In -Kind D Other • • • • • COU NCIL COMMW,/ICATION -- Dat e: Agenda It e m : Subje ct: lu ne 18, 20 12 11 a I l ntergov c rnrn ent al Agreerr.en ts be tw ee n the Ci ty and Ara pahoe Co u.1tv In itiat ed By: Co mrr1u nitv Devel op 1:,e nt 0Pptt 1t111 ~nl I Staff Sou •ce: Ha rol d Stitt. ~.cru or ?la n ncr C"OU ' r:IL GOA L AN D PRfVI OUS COUNCIi. ACT ION (.'r .,('f pa ~scd 0 1d in ,1nce No. 22, Ser ie s of :!009 rela ting to the par ti c i pat ion in th e Urba n Coun t) l.11 1.1h ',1e n 1 Prog ram fo r CIJ l1 G an<i 11 \f\[ fu nd s fo r fisc<1 I yea rs 20 10 thr :>ugh ~01 ~; and also passed Reso lu1 1or. ,\Jo . 90, Se ri es o f 20 11 su opor1 ir 1f' th e submission o f appli cations fo , 20 I 2 C D BC fund ing. RECOMMENDED ACTION Ap p rove a Bill ror Jn O·dina nr:e authori;:ing the ex ec uti o n o ( tw o ln tergovp rnmen trt l Su b~~rantee Ag reemen ts ior th e :w 12 Arapah oe o unty Communr1 v Developmen t Blor k Grilnl Prog ra·11 betwee1 1 the Arr1pahoe Buard o f Coun ty Commiss io n e r:. r111d th e City of fngl~wood . BACKGROUND , ANALYS IS, ANO ALTERNAT IVES IDENTIFIED Th e Federal C o mmu ni tv D tvelopm cn l Block G rant (CDGC) Pr ogra1n provi des grant s to l ,.-:its o f local gov ernm ent and ur bnn coun ties 10 rn ee t housing and co mmunity deve lopm en t need s. Th e objec tive o f the Pr ogram i s ac hiev ed thro ugh pro1ec ts d eve lo p ed by th e loca l governme n t th at a re design ed 10 g ive p rt o ri ry to th ose .1 ctiv uies th ;u b e nefi t low a nd m ode rat e•i nco rn e fa rrn l ies. Fu nds are all oc.11 ed b 11 st,11ut o ry fo rm ula t c, e., h en 1i1 !e1n en t a re.i Arapah oe Coun ty is r.n ilpproved cntitle ,··"'nt a rea . Th e gr,1n1 fun ds arc d1 s1ribu 1cd by Ara p,1hoc C ou nw 10 ear h participating city w ithin the county For F) l U I .!, run ds were ,1pp roved 10 s 1ioport the io llow111g prOJCCts: $100,000 fo r lne En ergy Hf,c,enl r 11 gl cwood (I" .I) p1 01cc 11 0 p rov ide ma tching gr,111 ts to iou 1t ee 11 low to mode r;1 1e 1ncor~1e hoP ,em"1crs for e nergy eff1 ciency inlt:'rio r a nd e'-:l erior h o m e imp rove ments; and, iur l'1 !! H urn,i11g Re liJl;1litJtiu11 µ,vjcLI tu p ruv1dt.! luw 11 ,tcft!!lt lud n!I dml/0 1 g 1d11b tu in com e e li gible homeo,, ner!:. for h ea lt h and safety relat ed home 11 11 prove me nt s. An addi 1io11 al S22,S 00 o f the City's all ocation of CDBG fund s w as approved by Arapa hoe County to suppo ,1 the H o use of H o p e Staffing p ro ject. It was re qu 0 s1ed th at Arapah oe Cou nty c o n trac t di rec tl y wi th FJmil y Tree fo r lhe ad mini!-trat 1o n o f th e pr0J"'C l MNANC IAL IMPAO ThF P-.:ii;1i11e Pm r,lnyPP'-in ( o mmun ity DPvPl opm e n t MP .-w .11l;1h!P 1,, ;i dm,111 i;1p1 1,\P rrr,ierri; ,•md th ei r salarie s nnd b en efi ts .:ire p .vt o( !h,~ City's co n tribu tio n . The City will ut lt .!.c J pr,~tion of the C DBG fu n di11 g f1 u 111 Uuth p1u je Ll'> (e~L $6,000) to µ.u tia ll}' offse 1 th e cJl sts u l r ,.1>c 5Jl arit:s and benefi ts. 11 ST Of ATTA CHM EN TS Bill fu, .1 11 011J 1narn .. e • • • • • • ORDINA NCE NO . SE RIES O F 20!2 BY AUTHORITY CO UN CIL RILL NO . 40 INTRODU CED BY COUNC IL MEMBER ____ _ /\ BILL FOR AN UIWL\/AN CI:: Al'l'ROV ING AND AUTH ORIZING T l-I E EX EC UT ION OF TW O INTERGOV ERNM ENTAL SUB (;R ANT F.F. •\GR FFMENTS FOR 201 2 C'0\1MUNTTY DEVELOP~1ENT BLO CK GRA\/T (CD BG) BETWEEN THE ARAPA II OE BOARD OF COUN T Y CO MM IS SIO NERS AND Tl-I E CIT Y OF EN GLE WOO D, COLO RADO . WHEREAS . th e City Co uncil of the City of Engl ewood approved the execu ti on of an l nte rgove rrun ental Agrcr::ment be tween the Cit y o f En gh:wood an d Ar:1p:1hoc Co unt y by pass age of Ord in ance o. 22, Se ries of 2009 , co\·cr ing the Cit y's part icipa ti on in the Ara pahuc Co unt y CDDG Ent11l c111 cnl Prog:-am fo r fundi:l g years 20 IO thro ugh 20 12: and WHE REAS, the Engl ewood City Co un cil p3ssed Re so luti on 90 , Se rie , of 20 11 , supp ort ini_; I-l ousing und Co mmun ity Dc\'cl Opm cnt 1h a1 ,n11h o nzc d subm jui ng an 3pp li cal!on fo r 20 12 C LJ O J fu ndi ng ; and WHERF AS , 1hc Fncrgy Fffi ci(•n 1 Fng lrwoocl Proj<.·et h:is bcl"n <.:all'go n2L'd as a hou si ng rchabih thtio n c1c tivi1 y; and WHEREAS . th e I-l ousing Rchabil itmi on Project nas been cate go ri ze d as a ho usi ng rch ab 1li tatlo n activity; and WH EREAS, Th ese Co mm unity Deve lop ment Block Grant (C DB G) fund s are Federa l Housmg and Urb an Uc vc lopm cni tu nds whi ch arc ad1nuu stercd throug h Arap:i hoe Co un 1y, Co lorado . NOW, TH EREFORE , BE IT ORDt\lNED tl Y TH E C IT Y COUN C IL OF T HE CITY O F El\G LE\VO OD. CO LORADO , TII A J'· Secti on I . Th e Su bgr:m tcc. o "C1 ent for Ar;;1pahoe Cou nt y Cu nunu nit y Developme nt Block Gra,•t Fund ; Sub gra nt cc: City of L .. ~lcwood, ProJec t Na me: Ener gy Effic ie nt Eng lewoo d (E3) Proiect N umbe r: EN I-I S 1222, Jll achcd here to as Exhi bit A, is hcrcb ) accepted and ap1,rove d by 1hc Englewood Ci1 y Co 1111 ci l. Sec 11on 2. The Su bg.ra ntc c: Agreeme nt fur A1ap ahoc Cu uut y Cu 11u11u ni1y Dt!vdu p11 !t:11l Bl ut.:~ Cr:in t Fu nd s Subgrantcc : Cit y of Eng lewood, ProJCC I Nc1 mc: Mousing Reha bilita ti on Proj ec t Numb er: ENHS 1223, att ac hed hereto as fah1b 1t B, rs hereby acce pted and ap proved by t!1e Englewood C i,)' Council. Sec ti on 3 Conunun lly Dc rc lop mcnt Bl ock Grant (C DBG) funds are Fed eral Housmg and Urba n Deve lopm en t fund s which arc admini stered through Arapah oe Coun ty, Co lorad o. 1 Section 4 T he Mayor is hereb y authori zed to sign satd Agreeme nts for and on behalf of the Ci ty of Englew ood, Colorado . Sec tio n 5 Th e City Mnnagc r shall be autho ri zed 10 furthe r extend the subg rn 11 tcc agrccmcn ls for Ptoj cct Number EN HS 1222 am\ Project Number <:tl HS 1223 anad1c<l hereto for the Arapahoe Co unt y Commun it y Uevc loprn cni e· nck Granl Program as nee ded Introduced . read in full. and pass ed on fir st re ading on the I th day of Ju ne.2012 . Pub li shed hy Ti tle n:; n D ill fo r :m O rdi nnncc 111 the C 11y·s offic 1:1 I newsp~pcr o n the ~2 nd da y o f June , 20 12. i'ublt shcd as a Btl l tor an Ordmance on the Cll y"s ol li cia l web sll e bcgmmn g on the 20th day o\ June. 2(\ 12 for thin y (30 ) days Ra nd y r . Pc1111 , Mayor Loucri sh 1a ;\ Elli s. Cit y Clerk • l , L oucri shia A . 1:.l h s, C11 y C lerk o l the Cny ol 1:'.nglewood, Co lo rnd o, hereby cc n11 y that the • ~b vc ,ind fo rcgo 111 g is a tru e co py of:, Bi ll for :m Ordin :mce , imroduccd , read in full , and pac.sed on lirst read ing on the __ day of ______ . 2012 . Loueri shia A. Elli s • • • • '•ll BC,l<A NTEE AGREEMENT FO R A RAP A HOE CO UNTY COMl\ !",; '! . .lt;.VELOPMENT BLOCK GRANT FUND S SU 0CRANTEE : City of Englewood Pl{lJ LCT N.".ME: Energy Eff":ic n1 Englewo od (E3) PRO .I F.CT NUMBER: EN II S 1222 Th is Agrccmcnl is made by and be1wecn lh e Board ofCounl y C, mmissi oncrs of 1he Cou111y of Arapahoe , Slale of Colorado, fo r the Community Develo pm tnt Bl ock Grant Pro gram in the Co mmunit y Resources Depa ,tm enl {hereinafter referred 10 :is 1h e Cou111 y) and 1hc Cil)' of Eng lewood (hcreinaflcr re ferred to as ti1 c S ubGra,t cc) for the co nducl of a Co mmunit y 1Jc vc lopmc111 l:ll ock Gra nt [C Dl:lG ) l'roJect. I. PU RP OSE The primary objective of Til le I of 1he Ho using and Co111111uni 1y Deve lopm ent Act of 1974 . _ _jl.,_s!!I!£!!dy!l, an_d_q_(._ih c Co1f11!1 1mit y Pcl ·cloprn cnt Bl ock Grant _(C DB_G) Program _und euhis _____ _ T1t lt: is lhe develo pmen1 or v1.Jb 1':: urb an co 111111u111li es 1 Uy pru\ idi 11 g Jl'l:t:ut huusing , a s uitable li ving cnvironrnenl and cxpandm g economic opportuniti es, prin cipall y for low and modera te incom e pers ons . The proj ect by lhe S ubGrn nlee known as Energy Efficie n t Eng lewood (EJ) (Project) wi ll be carried ou1 in accordance wi1h the Sco pe of Servi ces, anached to, and in co rp orated herei n as Exhib it A. TI1 e SubGrarlcc ma y pro~ced 10 incu r costs for th e Project up on rec eip t of an officia l "Notice 10 Procccd 11 from the Co un ty. I I. wonK TO BE COMPLETED BY THE SURGRANTE£ The gram funds are 10 be us ed onl y to pro vid e sm•ices IO Arapaho e Coun 1y res idenlS, excluding re sident s o f th e cit y of Aurora, pe r Co unl y CDBli gu1de hn es Pa yment expressly agreed and under.;too d that the total amount to be paid by th e Co unl y under thi s co nlracl shall nol ex ceed SI 00 ,000 . Drawdowns for th e pa)~ne lll of el igible expenses sh all be made aga in st th e lin e 11cm budget s specified in 1he Project Budg et and in accordance with perfomrnn ce cri tena estab li shed in Exhibit A Scope of Se rv ices. Th e panics express ly recogn ize that the Su bGran1 ec is lo be paid wit h CDBG fund s recei ved fr n~1 the federal govern ment , dlld lhal 1hc obliga ti on uf lhc Co unty lo mak e payrncn l 10 SubGranlec is continge nt upon rec eipt of such fund s In the even t that sa id fund s, or any pa rt th ereof. are , or become, unavai lable, then th e County llld)' immc.Jiatd y IL:rmim:1t c.:: or, u111t:nd thi s agrtc mcnl. Tu t.h c cKlt:nt C.R .S. § 29-1-110 is applicabl e, any fi nanc ial obli ga li on of 1hc Cou nly lo th e SubGran lcc beyo nd th e current fi sca l year is a'10 ::o nt1ngc n1 upon adequalc fund s being • approp riated , budg e1ed and otherw is, ,va llab lc, Up on e .xpirat ion o f thi s Ai:,,,-ecmcnt, a.; id en1ificd by the Agree ment Dat e and Project Dead li ne (Deadlin e) in Exhi bi t A , lh e SubGran tce shall tran sfer 10 1he Cou nt y any ClJB G furn.l s on hand .,t lhc tim e of c?.pira tion ancl auy :.n.:l.OU IHS rece iv ab le attnbutab\e to lhc use ot '.UL!G fu nds . Th ese lran sterr ed l\mds sha ll re vc n to the C:ou11 1y and be uti lized fo r other purp os es . B. Time lin c All Pr oject acti vi1ics s hall be com plete d and draw req uests su bm itted by the Deadlin e unl ess 1\J c Subgzan tce nolific s the County in wrili ng th11t y (301 days p1 ior to th e Deadltn c th at the \unds can no: be dtsb uried . !'In ex 1cns 1on ma y be gran led , tn wri tin g, in which all dra" req ues ts be submitted an d Projec t activities shall he completed by thirt y (3 0) da ys follow in g the Deudhn c. In lh e eve n! th at the completion de:1dline foil s on a weekend or holiday, 1hc Deadlin e \\ill be con si dered the work day pri or to 1hc sc heduled co mp letio n dme . If 1\te projec t rc4u i1 cs --add itiona\-time -p,cs th e c,<1ended-Dea dlinc~ th e .'\greem en1-mu s1-be -rn odified ·by -- muru al •.wecme n1 of th e ounty an d the Su bGran1cc. C. Performnnce C rit er ia In acco rdan ce with th e fund mg applicm ion submi1tcd by 1h c SubGrantee for 1hc ProJect, the criteri a lis ted belo arc 10 be met duri ng the exccu ti OP of the ProJCC I as 1dcnti fled in fahib i1 A cope of Ser\'i ces. I, Quant ifi abl e (j oa ls 2. Community lmpac l 3. Monthly Pcrfon nuncc Slnndurd s D. Reporting Requirements I . J'1uju.:t rcpurt s will be du e wi1hi11 twc111 y (2 0) da ys fu ll uw1 11g ihc cm\ of eac h rcport 111 g peri od as spec i\i ed in Exh1bi1 A Sco pe of Servi ces un u\ th e Proj ect is co mpl eted 2. Th e officia l an nu al audit and/or financial Statement s fo r 1hr SubGra nlcc in wh ich both revenues und expend11ures fr· the DBG Projcc ls describ ed herein are detai led are due annually . ·n,c las t co mpl eted ofli c1a l annual audit rcp on an d/o r Fin ancrn \ S1a1eme nts shall be due on May 3 I, and for four (4) v•ars lherear.eron 1'vlay 3 1. 3. Non -profit or~am zatio ns th at ex pend $500,000 or more annu all y in federa l fu nds sh all comply with the Single Audi! Ac l of 1984 , as a1n emkd, "' implen11.:11 tcd 1n 0MB C ircular A-133 , and other • applicable fed era l regulati ons. • • • • Ill . RES PO NS IBI L ITIES OF TH E SU BGRANTEE A . Fr rl r ra l Cnmpli oncc I he SubGrantc c shall comp ly with all app lica hl c fed eral 1,1\l'S, regulations and req 11 irc~11t:-1,i s, ancl .111 prov is ions of lh c gr ant ag ree ment s rece ived from the U .S. epa:1men t of Ho using and Urban Dcvclo prnc nt (HUD) by the County . ·n,csc mcludc bu t arc not lim ited to comp liance wit!, th e prov isions of the Housin g and Cn m11111n it y n cv clnpm cnt /\ct o f I G7 4 and all ru les . rcg ula tt ons . gui del ine s and ci rcu lar s promu lga ted by the va ri ous fe dera l depa111n cnt s, age ncies, ad ministra ti ons ~~d ~o m1m ss1ons re lat ing 10 th e C DB G l'rowarn . 1\ li s\ing of some of the appl1cable lo ws and reg ulation s arc as follo ws : I. 24 C FR Pan 5 70 ; 2. 24 C FR Pa ns S4 and 85 as dpp l,cablc pcT 24 C FR 570 .50!; 3. ·1 i:lc VI of th e C iv il Righ ts Act of 1964; 4. ril 'c VIII of the Ci vi l Rig hts Act o f 1968 ; 5. Sec 1:0ns 104(b) and 109 of the Housin g and Co mmun ity De velo pment Act of 1974 ; 6. Fa1T housing rcgulattons established in the Fair Hous 11 1g Ac t, Publ ic L.1w 90-284. and Exc-c utive Orde, I 1063. 7. Section 504 of the Rehabi li tati on Ac t of 1973; 8. As bestos guidel ines es tabli shed in CPD Nut icc 90 -44 , 9. TI,e Ener gy Poli cy and Co n;ervat ion /\ct (P ubhc Law 94-163) an d 24 CFR Pm1 39; 10 . Non-di sc riminati on m cm pl o}m Cn t. csiablis hcd by Ex~cut ivc O1Jc1 11246: 11 . Eq ua l cmplo)on cnt oppo11unity and minorit y business emerp nsc rcgu lat i ns estab lished in 24 C FR pan 57f1.90 4; 12 Sec ti on 3 of the 1-l ous mg and Urba n De• clop rnent Ac t of 1963; Th e µurposc o f scc t1 01 1 is 10 ensure tna t emp loyment and other eco nomi c opporru niti cs gcncr~ncd by cenam H UD fi nancia l ass 1s1a111.:t! shal l, 10 the great est ex tent fc as il ,lc. and r onslSlc nl with existing Federal. State an d loca l laws and rt·gulati ons, be directed to low-and \Cry low in CtJ mc perso ns, parti cL•lar ly lli ose wh o arc rec ipi ent s of govc rnm r nt :iss ista ncl' fo r hnus rn g, nnd lo huc;inc ss co nce rn s whi ch provi de eco nomi c oppo rtuni ties 10 low-and very \ow-iPcomc per so ns . 13 . ~cd era l procu rcmr ,t ru les when purchas ing services, su ppl ies, mat eria ls, or equipment Thc-app \ic rih lc fr,icrn l rc1,ru la ti r,1s arc co n1,mc d in . 24 c rR Part 85 or th rougl, 24 CFR Pan 84 , as apph ca b\c ; 14. Lea d Based Paint reb'Ula tions establ is hed in 24 FR Pan s 35 and 57 0.608 ; IS . Aud it rcqu1Tcmen1s establi shed in 0MB C1Tcul ar A-13 3; dnd 16. Cost prin c,p~ t s!Ob i,ne<l in 0MB ir euln rn A 87 and <\-122 as • app li cablo pc , 2,: CFR 5 70.502; 17. Co nOt .:t ,•f lnter st: 11) r) d) App!icubiln (I ) In the ~• •·tt rr·ment of sttpphc ~. •~ttipment , co nstruc ti n. and ser\1ce, by the Co unt y and by th e S ubGrant cc, the cui1111,! uf i,nc n:s t ptuv isiuns in 24 CFR 5.36 and 24 CFR ~4.4 l, rc spc:itve ly shal l app ly. (2 ) In .,11 cases ne t governed by 24 CFR 85. 6 and 4.42. the prm :•, ,·,r,, nf 74 CFR ,·,o 6 11 (2) s'rn ll apply . Such cases inclu de the :,cqu 1s1t1on und chspo sit ion o f real property and the provision ur as ~i~l t11 1<.:c by lit e Co unt y 0 r by it s SubGrantees to 111d1v1dual s, hu s,n esscs, and ot her private e nti tie s und er eli gib le act ivities that authorize such as.sic;1an cc· (cg , rchab il irn li on , prescrv;11i on, and othe r improve ments of pn vo tc pro pcnics or foc i Ii tic s pursuant to 24 CF R 570 .202; or ~rnnl..;, loa ns. and ol hCi nss 1st<1 11cc to bu smcsst.:s, in d1v 1dual s anJ o lhcr pnvatc cm 111 es p1ir3u;m1 to 24 c m 570.203. 5iv.204. 570 .4 55 . or 570 .703 (i)). Ii) ('nnjlic ts prohibited. Th r general rn le is tlt a; persons descri bed 111 paragra ph (c) o f thi s section v.ho c.\c 1<;isc ur hc1 v~ cxcn.:bcLI any ru n\;llU JH, ur rt!s ponsihili ti t!s w ith res pec t to CU 8 G .'.l Ctivitie s assiste d und er th is part , or who are i n a positio n to parti ci pate in a dc ci!10 1Hnakmg pro c,::ss or gni:1 inside infonnatlo n wi h reg nrd 1 such uct ivi tic s, ma y no t obtain a fi nan cia l int cresl or ben efi t fi o111 11 CDBG -as~i!-i lc d ac ti \'ity, ci tht:r fur lhcrrn:i dv c::, or th ose with whom they ha"e bus in ess or 1mm cd1atc famil y ties , durin g their tenure or for one ye ar thereafter. P;,nons cov,•rrvl Thr co nflirl of inte rc•s t pro visio ns of paragraph (b) of thi s sec tion np rl y to nn y perso n who is an i.::mµluycc, ugcnt, l:U nsultant , o ffi ce r, or t::lce tcd official or appotn tcd of11c1al ct the Cou nt y. or any designated publi c age ncies. or of the Sub Grantec that arc rccc,vini; fund s unckr this part . Exc.eptions. Upon the writicn requ es t o f the Co u11t y1 I IUD ma y grant an c,.ccptio n to the provisions of paragraph (b) of this sec ti on on a casc -by-cuse bas is when it ha~ sat is facto ril y met the thres hold rtx;u ircmc:nt, of (d)(I) of thi section, takin i; in to acco unt the cum ulati ve efiects of para&,raph (d )(2) o ftlus St'C t1 un. (I) l/11 es hold req111reme111s. HUD will co ns id er ,rn c,ccpt,on on ly after th e Co unt y has prov id ed th e fo llowing dnc11111e.11t:u inn: i. A disc losure of the na1ure of the conOic~ t1LU 111 1pu11 iOO liy i.111 a:,!)m;rn c;c thi.t! thcu: has bcL:11 • • lt • • public disc los ure of the co nth ct and a tlc scrip ti on of how the publi c di s cl os ure wa s made : and ii . An opim on of th e Co unt y 's att orne y that th e int eres t fo r wh.i ch th e exemption i; so ught wou ld not viola te State or loca l law. (2) Factors l o be comidered for excep ti ons. In detenrnning whcth~r to grant a req uested excepti on after the Cou nt y has sa tisfac toril y met th e requirements of para gra ph {d)(I) of th is sec tion, HUD sl1al l co nclude tha t such an excepti on will serv e 10 fu n.h er the p urposes o f1hc Act and th e effective nn d effi ci ent adm in is 1rat1 on of th e County's progra m or proj ect, tn king i:1to ac co unt th e foll ow in g fac tors , as appli cab le: i. Whctl1cr the exce ption wou ld pro1~de a signifi cant cos t benefi t or a n essen, 1 degree o f expcni sc to the pro gram o r project 1ln1 wo uld oth erwi se nut be ava il ab le: 11 . Wh ether nn opportunity wa s provi ded fo r open ·compcli l!vc bi ddi ng or negu 1i n1i o n;-- i11 . Whctl1c r the perso n affected is a membe r o f a group or clas s of low-or modera te-incom e perso ns int end ed to be the be nefic iari es u f the ass isted act iv ity. an d the '.xce pti on wi ll pennit such perso n to rece ive gen erall y th e s ame inll-rt::sts or benefi ts a.':i arc being r.iiu..lt: avail able or prov ided 10 th e group or cl as,; iv. Whether th e affec ted perso n ha s with drawn from his or her fu nclions or rcs pu n~1bili tics1 ur til t: decisio n ma king pro cess with respec t to :he specific ass ist etl acti vi ty in q ues tion ; v. Whet her the mt ercst or bene fit wa s prese nt bcfu re th e affe cted pe rson was in a pos iti on as described ir. paragraph (b) of this sec tio n; vi. Wh eth er undu e hardship wi ll res ult ci tl1 er to the Co unt y or the perso n affected whe n wei ghed aga ins t th e pu b li c 111tcres l se rved by avni din g lh e proh ibited co nn ,ct; an d v11 . Any oth er releva nt cnn<,i c\crat 1ons. 18. The Sub C.,r an tcc can not engage 1r1 a fccc1a ll y fund ed co nt ract wi th any en tit y reg is tered 111 tl1 c Lists ol l'an ,cs Excl uded Fro m Federa l Proc ure ment or Nonprorurc mcn t Programs 19. Labor Standards (O,wis -Baton ) Exc ept for the re hab il itatio n o f re sidential propcny tha t co nt ain s less than eight (8) unit s, th e SubGra11 1cc , and it s contra ctor and all s ubcon trac tors shal l com pl y with the Dav is-• Bacon /\ct. 40 U.S .C. 2760 to 27fo-7, and npplicnb lc regulat ion s of th e Dcpanmcnt of Lab or under 29 C .F .R . Pan 5, requiring th e payment of wages a t ra te s of not less th an those pre vaili ng on ~irn i l3r con struct 10n in th e loca li ty as determ ined by the Secrcwry uf Labor , when tl ,c p 1ujcct costs to tal $2 ,0 00 or more and th e work 1s lin anced in wh ole or in part wi th as sis tance prov 1clcd und er this Ag reemen t. The appl icable Davi s-Oacon wage rate schedule mu sl be inclu ded in all bid and 1ntra ct doc u11c nt s, as wel l as th e "l·cd crn l Lab or Stand:, s Pro vis ions", Form HI ) -4010 20 . Lead Ua sc d Pain, Regu latio ns If the Proj ec t in vo lve s acquisition, e,,.mstru ction , clcmo li t1 011 1 reh abilit ation, or any ot her acti vit y rclat ccl to residen tial hou sin g, and the building was bui h pri or to 1973 , Le ad Ba sed Paint Laws and Regul ati ons app ly, as established in 24 C FR Pw1s JS and 2-1 CFR 570.60 8. Fu rther, a ll app licab le federal - and state laws re lating to lead-based paint mu st be fo ll owed , includin g such rel! .,in s pro mu lga ted hy the lJ .S En viro nm en tal Protf JO Age ncy and t.hc Stntc D1,;po.rt , 1cm of Publi c Health ano environm ent , includ ing reg ul ati on ; fo r • non-housi ng buildin gs. If th e SubG ran tce does 1101 f Jll ow and do cument lead based pa int law s an d rC!,'l lati on comp li an ce, th e SubG ran tce wi ll not be eli gi b:e fo r reimbu rseme nt. 21. E nvironmenta l Review No twi th standi ng any pro,·isio n of this Agrerm ent , th e pani C's hereto agree and acknowledge that th is Agrsement doe s nm con st11u1c a comm11 mcnt ol tunds or site approval , and th at su ch commitm ent of fun <is or Hppro val TTlri Y occ ur onl y upon sati sfac tory complcllo n of environment al review and , 1f requ ir ed, receipt by Arapahoe Count y of a re lea se of fund s fr om th e 11 S. nepM1rn enl nf Hnu~ing and U:oan Dc,clopmcnt under 24 CFR Pnrt ·s . The pa n ics fu:1 hcr agrt•e that the pro vision of any fund s to the p1 ojec : is cond itioned on Arapa hoe oumy"s determina tion to proceed with , mod ify, or cance l the project based on th e resu lt s of a sub sC£1:.1'!n1 cnvironmc.:nta l rev iew . 21. Un ih rm Rel oca tiJ n Act (U RA ) • • • • B. The Project is subject lo th e reloca ti on and a qui si1i on rcqui rc111c nl s of the Unifonn Rel oca ti on Ac1 of 1970 , as amend ed, ar d implem ent ed at 49 CFR Part 24 . Secti on I 04(d) of the Ho using & Com munit y Develop ment Act , as amended , Jnd impl emented a\ 24 CFR Part 42; and Displ acemen 1, Relocat ion, Acq 11i s i1i nn, an d Replacem ent of Hou sing irnpl emc n1 ed al 24 CFR 570 .606 . The SubG ranl cc mu st co mpl y wi th th e a unty's Anti Di spl ace ment and R eloc at ion Ass istan ce r lan 0 11 fi le. Non-Appl'OfJriation s Cla use Th e Sub Gran tee agre es thal ii will in clude in every co nt ra ct it enters, whi ch re lic s 11pnn C ORC'i mnrn c~ fnr fundin g, a nf\1H1 pp rn pri :u irm chm'-C th;it \VI II prntcc1 it self, and the Co unt y fr um an y li abiht ) or rcspon s1bJ\11 y or any su11 which mi ght result fr om the d1sconnnu ance of CD DG fun ding fo r any reaso n. Bec au se thi s . ubG rant cc A gre-:m cnt invo l ves fund s from a federa l ,b'Tan t, to th e cxtenl there is a-co nfli ct th e fundi ng prov is ion s of thi s Sub Grantec A!-,'fCe mcnt , the fe deral want and the fed era l statUl CS co ntro l ra ther th an the pr~vis ions of Sec ti on 24-9 1-103 .6 , C.R.S. with regard 10 an y pu bli c -.,a rk proje cts . C. Ex pen diture Res tr ic tio ns All f'DRG fu ncl , 1ha1 are apprme,I hy HI JD fnr cxpcnd in,re uncl rr 1hc Cnun 1y's grant agree men t, includin g those that arc idcnl!fi ed fo r th e SubGra nt ee's Projects an d activ i11 es , shall be all oc at ed to the specific projects and acti viti es descri bed and listed in 1h e flTant •flTeements. The all oc:i tcd fu nd s shall be used an d ex pended onl y fo r th e projects an d activ iti es fo r whi ch th e fund s are ide nt ified . D. Agrccrnc nl C han~cs No projects or acti vi ti es, nor the amo unt all oca ted th ere fo re, ma y be chan ged with ou t approval by the Co unty and acceptan ce of the re\lsed I-Ina : Statement and /or Conso lidated Plan by HUD , if rcqui ,cd . Changes mu st be reque sted 111 writin g and may not beg in unt il a modifi ca ti on to t\11 s Agreemen t is fu l!y executed . £. Oii c• .. 1 Project S u pcn•is ion and Ad ministr atio n Tne SubG nu;t ec shall be re sponsi ble fo r the direct supervisi on and adm in 1stra t1on of its respecti\l' proj ects or ac tivn,e s Tin s task shall be acco mpli shed through the use Jf :he Suburan tcc's sta fl ; agency and empl oyees. The Sub Grantec shall be res po nsible for any inJu ry tc perso ns or damage to pro peny res ult in g fr om th e neglige nt act s or tTiors and om i.;,ons of its sta ff, agent s and em pl oyees . Be ca use the SubG rn ntec is re~:.o nsib )c for the direct supc rv 1s1on and admini stra ti on o f its pr0Jec1s or ac1i vi 11 es . the Co un1 y shall not be li abl e or respon;ib lc tor cos ! oveITtJn s • by the SubGramee on any projccls or acli \'i1ies. The Co um y s ha ll have no dut y or obl igation lo pro vid e any addi1i o.i al funding 10 th e SubGran 1cc if i1 s projec \s or ae1i vi1i es cannol be co mp le,cd with tl1 e funds all oca lcd by th e Cou 111y lu !he S ubU ran1e e. An y cos1 ov emins s hall be the so le re spo ns1b1 1it y ot'the S ub Urantce . I. Th e SubG rantcc agrees lhlt all fund s all ocai cd to it for app rov ed projcc ls 01 activi ties shall bt: usctl sulc ly fo r the purpos es app ruved l,} the C oun ty . Said fund s shall nol be used fo r any non -ap prov ed purposes . 2. TI1e SubGrantcc agre es th at the fun ds all oc nted for a ny approved projects ur act iviLi cs shall bt: suffit.:icnt tu w mp lclt.: said proj t:t;t.s m acti vi ll cs w1 thou1 any addi 1i onal CDB U tim dm g. F. ln dcnmil~· To th e cxtenl allowed hy law , th e SubUramce sha ll i1d cm111rY and hold liann less th e County an d its el ec ted and app oinlcd offi ci al s, o ffi cers, empl oyee s and agent s fr om and lgai1 .s t ·an y and all losses ,· damagcs,-lia bil iti es, clai.m s,-suit s, acti ons m· ·costs ,-·-· 111dutl ing allurnc.:y s fcx :,;, made , ..1sse rtt:<l or inL:um~d a'i a re sult uf w1y <l amagt: u1 all eged dama ge lo pers on or propert y occa sioned by th e acts or om1 ss1ons of SubGran1 ce, 1ts offi ce rs , emp loyees , agents , co mracto rs or subcon lra c1ors , ari sin g out of or in an y way co nne cted •,vi th th e Proje ct or the pcrfom1a.nce o f thi s con tract. • G. Bonding and Insurance If the SubGrnntcc's projec ts in·.,o lvc co nstru ctio n ac ti vities, :my Contrn ctor it uses fo r said ac tivit ies sha ll be req uired 10 provid e an d maintai n, un ti l final accc pl an ce b y th e SubGrantce of' all wo rk by su ch Contractor, th e ki nd s an d minimum amounts of im:urn nce a~ fo ll ows : I. C omprehen si ve Genera l Liab ility : In the am ount of not less than S 1,000 ,000 co mbi ned singl e limi t. Co verage to in cl ucl c: PrC"mi scs O pcrn tions b. Produ cts /Compl c1cd Opera tion s c. Bro ad Fonn Co nt rac lual Li abilit y d. lnd epende~t Contractors e. Broad Forni Property Dam age f. Emp loyee s as Arl di1 io nal Insured g. l'cr sonal Injury h. Arapah oe Coun1 y and th e SubGra nt ee as Addit iona l Named Insured 1. \Vai vt:t uf Subrug al 1un • • • • 2. Co mprehen sive Aut omobile Liab ilit y: ln the amount of not less th an SI ,0 00,000 co mbin ed s mglc limit fo r bodi ly in Jury and pro pert y damage . Cov erage to in clu de : 2 . Ara pahoe Cou nt y and th e Su bGran tec as add iti ona l Na med ln surcd b. Wa iver of Sub roga ti on ). Empl oyers Liabil it y and Work ers Com pensati on. The Co ntrn cto, shall secu re and mainta in empl oyer's li abi lity an d Worker's Comp ensation In surance that wil l ~rotcct it aga in st any mid all da irn · res ulti ng frum injuri~~ IL dcuth of work ers cngagc<l in wo rk unde r any co ntrac t funde d pursuant to th is ai;,,ree ment . Cov erage to inc lu de Waiver of Subroga ti on. 4 . A ll re fere nce d insu rance policies and/or cer1i fi ca tcs nf irnmrnn ce shall be subject to the fo ll ow in g stipul atio ns: a. Und erw rit ers sha ll ha ve no right s of recovery subrv~at ,on aga in st Ara pahoe County or the SubGnm tee; ii being the ---inte nt of the -part ies tl 1a t -the ·insurn nce po licies so effected · shall prot ect tl1 e panics and be primary co·1 crage fo r any and all lo sses covered by th e desc ,ibed insu rance. b. Th e cla use entitled "Ot her in surance Prov isio ns" contained in an y poli cy inc ludin g Arapahoe Co unty as an additi onal named insu red shall not ap ply to Arapahoe Co un ty, or the Su bGrant ee . c. The insurance co mpa ni es issuin g the ro licy or po licies sha ll ha ve no reco urse agams t A:-a paho c Counly, or Lhc SubGrn nt ec fo r payment of any premiu ms due or for any assess ments under any form of any pol icy. d. /\11 y and all dc<lu ctibles co 11 tai11e<l i11 any insurn ncc poli cy shall be assumed hy and at the so le ri sk of the Contra ctor . 5. Ccrt1fic a1e of ln sura.11 ce: Th e Con tra cto r shall not co mm ence wo rk und er any cnnirnct fu ncl eI1 rmrswmt 10 thi s Agrcc m cn 1 unti l he ha:;. submmcd to the SubGran tee, re ceived ap proval th ereof, ccnificates of rn surnnce show in g th :ll be has co mpli ed wilh th e torcgo 111g in s ura nce rcc1 ui rcmc nLs . The S ubGrantee shall also submit a co py of the Co ntractor 's cert ifi ca tes of ins uran ce to th e Co unty . 6. Notwi th standin g the prov isions con tui nc<l 111 thi s pnrngrnp h (H) set fo rth hercin abov e, th e Cour:y reserves th e ri ght to modify or waiv e said pro vis ions for proje.:ts or activities for which these provi sions wo uld p1uv e p1ohjl.J1tive . 171c SulJGnmhx u11de rst,md s, huwcvc-r , 1h at the dec ision to waive or modify 1!10,e prov isions is fu ll y within th e discretio n of the County . In accordance with 24 CI-R parts 84 and 85 , the fo ll owing bonding requ irement s • shall a 1ply to all projects exceeding the si mplifi c<l acquis11 ion thrcs hnlrl (curre ntl y S I00,000): I . A bi d guaran tee fro m each biJdcr equiva len t 10 5% of tl1 c bi J pri ce ; 2 . .-\ pcrfu m1 ancc bo nd on Lh c pan of th e co ntra ctnr fnr I 00% nf th e co !ll rJcl price; and 3. A paymen t l.i und 0 11 ~1 e part uf the ,. mrac tcr for I 00 % o f the co nt mct pn cc. M. Rec ords Th e SubGra'l lcc sha ll ma,nl am a co mplet e s1:1 e,r boo ks and reco rd s cl ocumcnttog 1lS us e nf CD RG fon ds and iL1 supe1>1isi on and arln,to i,u·ari n of the Prnj ect. Reco rrl , arc to inc lude doc umentati on verifyin g Proje ct eligib ilit y :ind nati onal rtJjecti vc cu 111pl ia ru.:e, as wdl as fi1mm:1 al aml other utl111i 11 istr<Hi vc asp~h i11\..1 lvcd i, perfo nni ng th e Proj ec t. ~nc SubGra ntc r. sb'! pro vide full access to these hooks ano record s to the Cou nty , the Secretary o f 1-1 D o r his de sign ec , th e Office of In spe ctor G~neral} and ·th e General-Acco untin g O ffi ce so tha1 ·co mpli nnce w 1th·Fe dcral laws am! regula tions may be run finned . The Su bGrantt:t furtl1cr agrees to prov i,le to the Co unry upon request, a cop y of an y audit rcpon s penai nm g to the SubU rant ee's r,,;rui c ial operati ons durin g th e tern, o f thi s Agreemen t. Al l reco rd s pe rt ain ing to th e Project arc to be main 1ai ned fo r J minimum of fi ve year s fi \low ing closc-oui o f the • Prujcct. I. Repor tin g Ti ic S ubG,anlc::t: ~ha ll file all rcp urt.~ aml ot hc::r i11 fu111aa tiu11 llt:t.:~s .. u-y lo co mply \.11th app lica bl e Fcdera! la\\s and regul ati ons as requ ired by th" Count y and HUD. This shall include prov idmg to th e Co unty th e in fo rm ation necessary to comp lete annu al Perfornm nce Report s in a tim ely fas hion. J. Timeliness Th e Su bGrantee shall comply wit h th e perfo nn :mce standard s estJb \ishcd in Exh1b 11 A o f th is Agreement. ·1ic SubGrantc e undcT stan d~ ,hnt fai lure to co mp !} with the established standa rds may lead to ll cance ll ation 0f th e ProJec t and a los.: of all Ull(''(r• ,,ded fund s K. Rcimbursc 111 c11t fo r Ex penses l11t: 'ubG rantc e ai:,,rccs tha t before th e :::ount y can di stribut e any CDl3G fund s , it. th1.: Sub Grant ee 111u s1 subm it to the Cuu11 rys !lous in g and Commurn ty Dcv-:lop m1..:1t Services lJiviston docum entation 111 tlte form reqrnred by that Divis ion wh 1cl1 properl y an d fully iJcn tifi cs 1hr amoun t whi h ,1,e Sub Grante e is requcs t,n g at tha t • tim e. The Count y shall :,av e te n ( I 0) working da ys to review the req uc ,I. Upo n ---·----------- • • • appro va l of th e req ues t, the Co unt y wi ll distribu 1e 1he requested fund s to the S11hGran1cc as soo n as pmsibl e. L. Pro gr am In co m e All pr'.,gra m inco me dire ctl y den vw fr om the Arapah oe Co unt y Co mmun ity Dcvc 1op mem Block Gran t Program receiv ed by the SubGran tec will be returned 10 the Co unty un less authori zed in fa hibit A Sco pe of Serv ices 10 be rerni ned by th e SubGra mee and di spersed for its approved ('!)BG Proj ec t acti vit ies. If the reten ti on and re-use o f Program Inco me is Au th ori z,;d. it mu st be d ispersed fo r its appro ved CDBG Proj ecl ac1ivi1 ies before nddi 1ional C DB G fu nds are requ es ted fr orn the o unl y Foll owing compl eti on of 1h e Su bG ra!llcc's Ara pahoe Co unt y CDBG Proj ects, all program 111co111c dirc c1l y gc 11era1cd fr m 1he use ofCDBG fu nd s wi ll b~ rc rnincd to the Co unl y. M . Real P roper ty Real prope rt y acq uired in who le or i11 pM1 wilh CDB G fun ds shall be utili zed in accordance ·wi th -1he sco pe an d-go al s idcnu fic d in fahi hi1 · 1\-Swpc of Se rvi ces ana ch cd 10 and mad e a part of thi s Agreement. Sho ulc th e propert y in quc-s1ion be old or ot herwise dis pos ed of. or th e appro ved property \!s age d i;continu ed, 1hc Sub Gram ec sh all adhere 10 ,, .. rcq uirc111c 11 ts of 24 CFR Pari s 84 ur 85 (as ap pli cab le) regardi ng the use and disposi tion of real prop ert y. N. S1a1c and Co un1y Law Compliance All re spo nsibilit ies of the SubGran1ee en umerated herlin sha ll be subject to ap pli cahle Sime of Co lomdo statute s an d Cu u11t y or ui11a11c"s, rcsolu1 io 11s, rul es, 0 11d rq,,'lllat ions . 0 . Suhcon1racts If sub contracts are used on lh c Proj ec t, th e S ubGrantcc agrees lha l th e pro visio ns o f th is Agrccmcm sh all app ly 10 any s ub co 111ra c1. P. Sus pension or Tcnninatio n Thi s Agreement may he imm edi ately ~us pend ed or 1enn ina ted upon wrin en no 1i fi~a 1io11 fr om th e Co unty 1f th e Su bGran tee makriall y fa ils lo co m ply with any 1em1 oftl1i s Agree menl. Thi s Agreemem may also be 1cnni na1ed for co nve nie nce by mutu al ;igrct-mcnl of the Cou nl y and the SuhGrnnt ce Q . Urba n Cou r ·y Des ign a ti on ----------------------·-·----------··-- ln th e eve nt tlmt the U ni t of Ge nera l Loca l Governme nt should w11hd1aw frrn 11 the • Count y's "Urb an Co unt y" des ignati on , thi s Agreem ent shall tennmatc ru, of the 1cm1 inalton date of lhe Cou nt y's CDBG gra nt Agree ment 11~th HUD. R . Ce rtification The S ub Gra nt cc cen1 fi es th at 10 the bes t of its know ledge ancl bclt c f: I. :-J o Federa l appro pri ated fu nd s have been pai d or wi ll be paid , by or on be ha lf of ii, to any perso n fo r 1110ucncing or att empt in g to mfiu l'.ncc an o fli ctT or empl oyee of an y ag en c y, a Mcmb e1 of Cnngress, an o fli ccr or empl oyee of Co n1,'fe,s, or an empl oye e of a Membe r of Co ngress in co nnecti on wit h th e award in g o f an y Federal co ntrac t, the making of any Federa l gram , th e ma kin e nf any FC'rl crn l lon n, the en tering int J of any coo pcnni"c agrcenu:nt , and 1he ext en sion, crn 1ti nu,:·,ion. re newa l, umc :1clm c:111 , vr n1udific...a uo 11 of a11y Fed era l co ntract, grant, loa n, or coo;,cra uvc agrccmtnl , and. , 'any fund s oth er than Fed eral app rnpria te,I ll1n ds ha ve bee n pa id or will be pa id to any perso n fo r in nue ncing or attemptin g to influ en ce a,1 officer ~r emplo yee of an y agency, a Mem be r of Co ngr ess, an omcer or emp loyee of Co ngress, or an empl oyee o f a Member o f Co ngre ss in co nn,,ct ion with thi s Federal co ntract, gr ant, IJan, or coo pcrati ,e agreement. it will ccmplete and s ubmit Stan dard Fo rm - LLL, "Di sc los ure Fo nn to Repo rt Lobbying ," in accordanc e 1v 1th its 1nsLru cti ons. S . Disall owa ncc I fit is dctennin cd by I-IUD or ot1'er federal agen cy tha t th e ex penditu re , in whole or i n part, for lh c Sub Gran tcc'.; Proj ect o;-ac ti vi ty was irn pro pcr 1 in app ropriutc or rnch gib le for rei mburs ement , th en the SubGramce shall re im burs e th e Cou1 :ty 10 the full e.,tent of the disal lowancc . T. Reversi o n of Assets Upo n cx p1 ra 11on of 1111 s Agreement , 1h e Subura ntec sha ll tran sfe r to th e Coun ty any CD BG fund s on han d al th e ti ,n e of cxp1ra1 io n and aw accou nt s rece ivab le a ll ributah le 10 th,· use o f Cl1BG fond s Any rea l pro perty in ci ,·r lh c SubGrant ee's co ntro l that wa s ac qui red or imp rove d :n whole or in pdrl wit h CDBG fu nd s (includ ing CDBG iund s provi ded lo the S ub Gran tee in the fo mt of a loan) in excess of $25 ,0 00 1s e1 l1 1er: (i) Used 10 n>>,'1 one of the nati ona l objec l!ves in §570 .208 (fo nner ly • §570.901 ) un11 I fi vr years Jf\er ,.xµira uon of th e ag1 cement , or for such • ---------·--- • • • longe r pcn od of 11me as de te nnincd 10 be a pp ro pn alc by th e Co u ty and speci fi ed in Ex h 1hi 1 A Scope of Scr·,ices ; or (11) Not used in accorda nc,, wi 1h nationa l obJecllvcs ,n §570 .208 (fo nn erl y §570 90 1 ), in whic h eve n1 1he i;u hGran lcc sha ll pay 1n 1he Co unt y an amoun t equa l to tl1e current n,arkel va lu e ol the property less any port ion of the value a ttributabl e to <,xp cncl11 urc s of non-CLJBli tund s io r the :1cc11 1i si1i n11 of, or 1mprovemcrd 10, th e prop ct1 y I V. RE SPON SIBILITIES OF TH E COUNTY V , A. Arl mini 1;tr :lli vt• Co ntr ol n,c Partie s recognize an d und ers tan d that the Co unt y wi ll be th e govern ment a l c111ity required 10 cxrc 11t c all gran1 agn::cmc11 1s rcccivc,I fmm Ht JD pursunn1 tn th e Co unty's reques ts for C DB G fu nds . Accordi ngly, the SubG ra111cc agrees that as lo its projecc: or activiucs pcrfo nn cd ·or con du ct.:d under any CD BG a[,'l'ec m ent ~ th e Co unty "hall have the necessary ad mirn "tra 11ve con tro l rcqrn rcci to mec1 HlJO require me nt s . R. Pe rforman ce anrl Compli::rn ce Monitoring Th e County's ad mini strative obligations to tnc SubGramee pur suant to paragra ph A above shal l be li mited to the per fo ,mancc of the admin istrative tasks necessary 10 mak e CDBG fu nds availab le to the SubG rant ee and lo provi de Housing and Co mmunit y Devclop 111 cm Sc'T\'1ce; staff whose job it 11ill be 10 mo nit or the various projcc1s fu nrlerl with CDBG monies to monitor com pli ance with appl ica bl e Fe de-c al laws and regu lat ions. < ·. R c pnrting to HI IO I he ·oun ty will be responsib le for see 111 g tha t all ne cessary r(.'j)0rt S and mforrnai ,on re.qt ired ofth r 011n 1y :ire fi\C(I \Vilh HI Jn mid oth c-r appliC'able Fede ral rie.cncies in a ti mely fa shion . E XTENT OF THE ACRE@1ENT Thi s agree men t, in ·11 din g any documcnL~ anarhcd as exhibits w ,ich arc hereby incorporJ lcd herein by reference. represents the cntm: and inlcgr;,tcd agreem~nt between 1he County, and SubGrantec and s upersedes al l prio, ,1cgo1ia1 ions , represc 111a1ions or ag reeme nt s, ei ther written or oral . Any amendr. ·ms 10 thi s agree men t must be in wri tin g an d signed by bo th th e County, and Sul Gran tee . If any po ni on of thi s agre emen t is found by a cou r1 c,f co mpe1c11 1 jllli sdic ti 0,, to be void an dlo r un enforcea ble , it is th e mtc nl o f th e pmt ics that the n.:maining po rti ons o :" • thi s agreem ent shall he o -fu ll force and effect. V I. NOTI CES Nouccs to be provid ed under th is Agreeme nt shi ll h~ gi v::n in wiitin g and eithe r deliver ed by hand or depos it ed in the Unit ed Stme s mai l with s uffi c,cm po stage to the addres ses set fonh : To the Cou nt)': Ar apahoe Courn y /\H omey 5 j34 S. Prin ce Str ccl Li ttl eto n, CO 80 120-1136 and Ara pahoe Co unty I lous ing an d Co mmu nit y Dev el opment 1690 \V. Li ll k ton Blvd ., f/3U0 Li ll let on ,('') 80 120-2069 To th e St1b Grant ce : Ci ty o f Englewood ATTN : Jan et G rimm ett I 000 Englewood Pk wy Englewood, C'O 80 I I 0 In Witn ess Wh ereof. the Par ties have ca used this Agreement 10 be du!~ executed thi s d ayof . ________ ,2011. S ignatu re Title • • • • • Bow-d of County Co mnmsio ne rs Arapahoe Co unt y, Co lor ad o Do n Kl em me un beha lf uf1 he Board of Cou nt y Co mmi ssio ners Pu rsuan l 10 Reso lut io n 11 120 11 3 • • • EXHIBI T A SCOP E OF SERVICES FOR CDBG RE HAB Program Name : Englewood-E n ergy Efficient Englewood (E3) CFO A U: COBG 14 .218 Pro1c ct ff: ENHS 122 2 AGREEMEN T AMOUNT :$ JD0,000 AGREEME NT END DA TE AND PROJECT DEADLINE : 4/30/2013 INT RODUCTI O N This Sco pe of Se rvices is attached to and mcorporat ed into th e SubG rantee /\g ,eeme nt betwee n the Board of Co un1y Co rnm i:;sioners of th e Cou nty of /\rap:::ihoe, StJtC? of Co lo rado and the Ci ty of Englewood -(Su bGran t ee ) as referenced in th e AgrP Prnen t The purpose o f th is Scope of Services IS to further describe the project requiremen t s r Aereemen1 . nee d in Section II . C. • Performance Cnter1a of the SubG ran tee 1. FE DERA L REG ULA TO RY INFOR MATI O N c...,sG National Objective 1: Benefit to low-and moderate-income (LMI} housing HUD Matrix Code : 1'1 A Si ngl e Unit P oposed Numb er of beneficiari es •: 12 R,u;,id e ntial •B eneficiaries are to be co unt ed by t he number of total number of O PEOPLE or~ HOUc;E HOlC.S who will benefit from t he project (m:lud 1ng all m em bers of a hous ehold). The Project will be ca rried out under th e : 0 CDBG Area Ben e fit defin itioa (gJ CDBG Limited Clientele def1n111011 f.o r Li mite d Clientc le Act ivit ies · Selec l which met hod of income verification will be used : 0 'ie lf-Certiflca t,on ~ Ve rification with st:oporting income documentation II in co m e wi ll be verified'. se lect t he method that will be used t o determine annual house l10 ld income : lJ N/A ~ Part 5 Section B O Cens us Long Fo rm O I RS Form JQd0 Lone rorrn 2. ACT IVITY DESCR IPT ION/PERFORMANCE GOALS 1 Change to .i ppropna1e Nat10 ,al Obi ect1ve 1l necessary 'for de!>Cr lptlom ol eac h mcome vcnhca t1an method .ira required aocumen lilt10f'I, go 11:1 n11p:{/www hud 3ov{ollic.c ~/tpd/;1U o1dablehou~i ngfl r<1 ninsJweb/c.1lculatorft11w1~ Th i) .YCb~l \l' pru11ldc~ dO un-lin~ inUJllll' L.ll 'lul,:1101 tu, C•Lh ot 1111: l hlt:l' 11~1Hlc,1 tlor1 11\t:\ho,h me VII! of l h l' .. itlc.ulat o , I r equire:::! and a p t1 1'l\• out ol the comcle1cd , .. 1cul a101 lor uch hcu se hold asrntec mu~t be mamt111wd on Ide a. Purpose I short Cle sc r i ptio n o f pr ogr am purpose ) rhe (3 project 1s ava i lable with in the City of Enrilewood to ass i st low and moderate income famil ies with incentives t o encourage conse rvat,on and energy efficiency upgrades . b . Goa ls an d Community Impact To provide loa n and /or gran t s to 12 <i ngle family homeowners with in Eng lewood . c. Project Address •throuch out Arapahoe Co unty Si tes within Englewood addresses unknown al th is t ime. d . Name o f Orga niz a tion Carryi ng out the Ac tivi ty -Ci t y of En ~l c w ood Organization is : f8)An o th er unit o f lo cal ~ov't: □A noth e r pub lic agency; OcbDO on ly; D Su b rccipicn t o n ly; Oce oo designated as subrec1 pien t e . Lo cal Ju risd ic tions rules an d re gul at ions/ADA Su bGran t ee ar.r ees tj,;i1 ii ha s r ead ;:ind unders tan ds t h e loca l jurisdictio n's rules and reg ula t ions and local codes pertaining to t h e wor k and thdl dll wo ,k will b e p~111 11 tlt:d wi th tile mun ic ipality an d completed according to its rules ano reP.ulat io ns . SubGrant cc will Dc r forrn the work in ;icco rd;:rncc wi:h the /\m encans with Disa b1 l i1ies /11c 1 (AD/\). ·----·-----· ··•· -·----·-·· -----· -------·--------· f . D et ailed Prog ram Requirem ents Th e responsibilit ies o r th e City of En glewood for implemen tation of the program will includ e· Mark et th e program , Accep t al l ap plications; Det ermine app lica nts' eli gib ility and approve or deny grants; Maintai n a l ist o l approved contractors; Comp let e a Site Specific Environmen t al Review; Co ntact Arapahoe County Weathe11za t iu n, if eligible refc, cht!nt; Det er mine needs and develop comprehensive wo r k speci fications based on Energy Audit; Prepare cl ien t documcn iatlon; Monit or reha b activity; C0mµly with ledd •ba scU pai ,u rcguldtions dr1d e 11 su 1 e that tenants, owners ar1d co nt ractors are aware o f th eir rights, res ponsibi l ities an d o ptions; MJinta i n prog r.:irn activity re co rds and produce repo rts as 5e t fort h in thi s con t rac t ; HmnPowner c;elec ts con1pany/1ndi\/1 d ua l to con duct w ork or purchase ma teria l s. Co mpan y name and/or individual name i :i ma tched as.:11 ns t the federa l [xclud ed Par t y Li si Syste m by City t o insure eligibil ity to receive fe deral funds This ii; completerl before any wnrk begins . Onc e clea red t he homeowner is instructed to proceed and to ensure approp rintc permits a rc obtain ed, 1f requ ired, by th e [nglewood Building and ~afe t y D1v1s1 on . En sure that costs are rea so nab le : o Do es not exceed that whid1 would be incu rred b·t a p rudent person u nder th (' ci rcum st ance:; preva1 l mg at the time t he decision was made to incur th e co !.t; o Is consist ent w ith ~ound b l 1!i i11~!i!i µ1t1 t tiL1:!i, an:,; • • • • • • o ls consistent w ith market pnc es ror simil ar goods and se rvices; Pa yment may he made P1t hPr rt irP c t ly rn ho meowner, Li pan receipt of paid invoices, or pa id di rec t ly to companv/md ividual. Rei mb urseme nt 1s 80% of t he total invoice when a 20¾ m at ch ts required . Copies of checks and invoi ces are ral;irtt rl in file; Items wi l l m ee t or exceed energy standards set forth at www '?ne rgys tar.gov · and Homeowner sign .off o n the job being completed as stat ed in t he des cription o f work . g. fl ,,i:-r,v ·, Income ,'r ''? "t •, i;,come is tte gro s: tncome received by the Su bGran t ee di,ec tl y ge nerated fro m t he u c o f COBG runds under thi s A.g r eement . Program income :11c ludes· • rroceed .r, fr om th e ~o lc or lease o f pro perty purchased or improved w ith CDBG fun ds until fi ve years af ter th e term inat io n of this Agreement; • Prnc~eds from th ~ sa le o r lease o f ~quipr(lent purch dsed w ith CDBG funds; • Gro~ ;ncome from t h~ use or renta l o f rea l or pc rsonol property i.lrqu i rcd , con~tru ct cd o r improv :•'.:! by t he Su bGrantce less costs in cidental to the ge n eration o f income; •--Payments of princi pa l and -interest or loans ma de by t he SubGr antee us ing CDBG fund s; -- • Pr ocee ds from th e sale of lo ans or obli gations sec ured by lmns made w ith CD0G fund~, • Interes t earne d on program incom!! pending its d is posi tion {tJOTE : i nterest ea rn ed o n COBG funds he ld in revolving loan funds is no t program inc o me and m us t be remit ted to lh e U .S. Trea su rv at lt:ast t1 n11 ua lly); and • Funds co llected through special as se ss ments on properties not owned and occ u pied by LMI house holds in order to r ecove r th e CDBG portion of a publ ic improvement. Th e County Oauthorizes [8Jdocs not authorize th e SubGrdntee to ,etain P1ogrdm IP 11n1:: to Lu.~ u se d for el ig ib le CDBG aciivities. If authorized , Program income may be use d for the followi ng pur poses : n/a Reporting program income : Monthly, t he SubGrantee must repo rt to th e Cou nty on th e amoun t of Program Income re ceived , less cost s inciden ta l tCJ the gen eration of Program Income . Any Pr og ram In come m excess o f t he am o unt of COBG funds identified in Sec tio n i Bud ge t mu~I be repaid to the County i. Budget ITEM TOTAL AMT . PD BY AMT PD BY BUDGET CO U NTY Englewood 1\d1m n Pers onnel Co5t!. $25 ,000 S I ,7 20 $23,280 Ad min-Lea d Ba sed $1,20 0 S1.200 Pai nt TeSllne A d nun-Energ y Audit $1,0 80 $1,080 Co~L\ Gnuus for Ene rgy $96,000 $96,000 Effi cien cy ' -· TOJii L . ..:.:: ., ;$113:280 ,·.:.-· · s .100:000 .. ·1 S23.289 -. 7 The amount5. to ea ch budget ,m e Item m ay be adJust cc w ith the w rnten app roval of !he County; pro..,lde d, howe•,cr, that the • to tal amount of the aw;ird docs not chance. Reta l nage· Up to 5% o f each draw may be retai ned to ensure t hat t he wo rk Is comoleted sa t1sf actorl1y . Retillnace withheld will be pil1d w ithin 60 davs upon 1hc cornplc no n and ~at 1sl ac tor,· m~pec t lo n o t :he work 3 . DRAW REQUESTS Oraw req ue st s arc d ue for each ca len da r mon t h by t he 20th day of th e fo l lowing rnonlh Draw req ues t s must i nclu d e: n Draw cove r shee t showing it em ize d list of i:ixpendit urc5 (HCOS fo rm ) b. Supoo rtln g documen t at io n (check all tha t apply): ~ Th i rd•party invoice s or rece ipts [8l Chcd cop ies showing p.i ymc nt cas hm ent (cancelled chec ks) C Uen Waiv~, ~ 0 Ot,.\'is-Baco n Cert ifi ed Payro lls ~ ~elJe ral Acco u nt ab i li t y and Transpa ,en cv Act for m (A ttachmen t 1)• _ •p,: fh..E.._f~IT[a/..A_ccoUJ!rab1 /Jy ong__ Tr.QMparency__Aft of 2006 os amcnQ!d,g[!Jpffl!Ot 1on dora for cc,_nom --· ___ _ of' c,n '._ muH br ,,.pnrtn f. Tnr rPpnrt /mm ,s arrnrhrd het l'rn 01 Artadrmf'nt J lhn/oan mus t be rnbm1 :re d ¾1th rhe /1rs r dro ...,, re q11tsr ond 1Jprlarerl If rh ,.,r nrr ,.,nnar._ [8) Site Speci fi c Environmental Re vi ew chec kli sts No re: Payments on draws submiu ed after M ay 20 m a y be delayed due co e nd-of-year NUD reporting 4 . REPORTING Dat a co ll ection mu st be com p leted i:1emon st rat ing in c.;me eligi bility and ach ievements met towa rd) m eeting th e objec tives descri b ed i n )ec tion 2 Ac ti vity Descri ption. Th e d isbursement of funds is co nt,nsen t upon t he rece ip! o f th e requi re d inform at ion. Report s are due to r each ca le nd a r m onlh by t he 20" da y o l t he fo ll ow ing mon t h R< ports mus t inc lude : No . o f llcncfi ci.i rics se rved du ring the reportinB period Demog raphi c i nfo rm ati o n • f u r D th e individ ual se rv ed, or (gJ each ho use hold House hold i nco m e• (i f appli cable) Bn ef narra tive re po rt on ac t iv1t 1es tonta ined in Sec tio n 2 Prn gra m Income .. HC OS wdl pr'lvid e a form fo r t he collect 1on of ben efi et ary in come and demograp hic in o rm atio n: howeve r, t he .. ubGrant ee may u se its own fo rm , or a form use d for another fund sou rce fo r the same pr ugrdm , µ1 0-.·id cd tlla l l ite ro 11ow 1ng i11fo11natio 11 i ~ co ll ec ted Uniq ue identifier : Name and ad dr ess Whether 1 , hea d of house ho ld 1s fema le and /or dis ab led Whe t he r t he head of house ho ld 1s aged 62 years or older • Total numb er of house ho ld m embe rs Total in co me of all hou se ho ld membe,s Page 4 • • • • Ethnicity · Hisp anic o r La t ino OR Not Hispanic or Latino o f each house hold member • • • Th e ra ce o f each household mem ber : White Black or Africa n American Asia n American I ndia n or Alaska Native Native Hawaiian o r Other pacific Islande r American Indian or Alas ka Native an d White Asia n and W hite Black or Africd n Am erican and Wh1t e America n Ind ia n o r Alaska Nat ive and Blad or Afri can Ame rica n Ot her Mult i-Racia l NOTE: Bo t h ethnrc1t y AND roce ca teg or y mus/ be selected fo r each h ousehold member • Signature attes ting to the ilccu racy o f th e infor.,,at,on su bmitte d . 5. RECORD -KEE PING ANO MONITORING Su bG ra nt eP c;h;i U rPt;ii n o n file thP followine rinr11mrntt;. for ;i pNinrl nf five yea r,; b(.lyond thr final cln\P· .•.. ou t o f this grant. Files sh all.be made avai lable t o Arapa hoe Co unty. the Depa rt men t o f Housing and Ur ban Developme nt , t h e Offic e of In spect or Ge neral , the Gene ral ~cco unt 1ng Office, or an y o ther federal r egu latory agen cy , upon rr qucst fo r mon itorin g pu rp oses . 1. Agre eme nt betwee n County and SubGra nt ee 2. Dr aw Re 11 uests an d su p po rt ing Clocum entallon (see Se ctio n 1V Dr aw Requ es t s) 3. Benefi cirtry o~u (,;;ee C:,pr t 1011 v Re po rt 1ne) 4 . Annual au dits 5. Records or compliance wit fed e ral procu rement rule s when the SubGrantee awards contract s, u t iliz ing CDBG fu nds, hr le·v ice~, sup plie s, mate rial s 0 1 e quipment, that ilrC i n th e amount o f $10 0,000 or more, or whP CDBG funds, in any amount, are used for co nstruction activities. SubG ran t ee s sho uld fop ,,•.-. thP.i r loc al jurisd ict ion 's o r Sta te procureme nt po lic:ies; pr ovided that they are not m conflict wu~ app ltcable fede ra l law . Labor clauses co n1 ained 111 HU 0 -4010 and the applicab l e Davis-Bacon wage ral e decisio n must be a physical parl o f a bid 11a ckag e 24 CFR 85 .36 a Copies of b id docum en t s b. Copies of con t racts c Co pie s of all payme nt s and suppo rting documentation to con tracto rs and vendors 6. Reco rd s pe rtaining to Labor Law s an d Req uiremen ts h:tp://www.hucJ .gm /off rces /adm/hudcl1ps//o rms //•/e,/<O JU.pdf 7. n rwi,•R.irnn w,iee ra1e deric;io,1 ,; wh en proj PCI cos t 4-are $2 ,000 o r more 8. Davis-Bacon weekly pa yro ll re co rds , includ i ng overti m e reco rd s 9. Sect ion 3 outreach e ffo rts , for co ntracts b etween the Co unty and SubGrantee t ha t are in tne amount o f ~100,000 or mo r e, and for co nt racts bet ween the SubGrantec and ii s sub - con t ra cto rs t h;:t t are in t he a mo u nt o f S2 0 0.000 or more a. Wome n and M i nority Bus ine ss En te rpr ise• outreach effo rts and reco rd s "'f contra cts wit h woman-and rrnnor 1ty-owne d busmess es b. Cop ies of co nt r ac ts with sub .con tractors 10 . Reco rd; of lea d -based pain t assessment , abatement and fina l cleara nce, if applicab le 11 . Re cords o f asbestos ass ess ment , aba t eme nt and final cleara nce , if app lic ab le 12 . R~cords or ac qui si tion d11 d/u1 rE:loC dllu n 11 dpplicdb le FOR EQUN1;ifilS1 =qNLY~~OeiA~i1 01 s~ReP6 RTiNG I PNforma n cr C.oa l· O :ieate ~u itat>le living (!n vilonmtnB. ~Pm~1df' d ett"nt ,flord aOl t' hou ~ n 1.1, Oc,ca·r r.to i omu .. o pon·tunlt I!\ "1 Perl o1mance Ou1comc O Av.1tlabl !ity/Accernb!l11y, 0 Affordi1 b1 h1Y, iB) Su1t,1m•::11litt 3 . Chet( boa 11 p,oiect ad drtss Ii to bf' ma1ke j ilS tonf den till 0 A.Ch\/11'/ :iu,po1e 0 P rtven1 tlomeles~neu, 0 He11) t iit fiorfltless. CHt!p 1ho\e wllh HIV/AIO S, Or1r o persons ...,,1h disi1i b1litl!'i O tuMm(lli\t n1,n11 10 be rtno rtf'\'! ;u ano1he1 it t l1v t v l015 :1 flc t,vity t:11..'Inc c;1rr,e:I cut bv Gra nt,o1 O vt:\; O no 11 1~1, .ictw•t v 1, b1in g ca1 rltd out 1tu rrneh 0 Emplovee l: 0 Co n:r; ion; 0 Bo th If t.9,eoment \ wi t h anc,1 he r C01..111•v l1eprtm.,nl . lh .. ~·1,,,1y w1 I h" (Jr r1el'I n,,. h ~ O r 'lunlv PmnlnvPP\. [jfMl r 1r tor(; 01\oth Ar1•~ l vni> Crmo A, .. ;1 ; D • n•l\l Tarc ••I M~a , 04-·ralflRI AtP.~ SpN:1i\l Ch araoemt1cs· O Pr ~~td e nU alty Oe :t ared "IU JO; 01sau e1 r,rc.1 : Q H1Uo•1c Prese rva t,ol" t, ,e a rle·o,..nl ,,!!d Rc:f l'"l'loornrnt JO /\ctlvily l n fJrm,mon O one.fu,-0 ,,~ Re 11l~tt•1w nt, 0Dbul.i t emcr t, 0 f1111J rt'tJ Ac \1·111\, O s~t."t 1,l!,\,,.,.~,ment, 011 , ... 01,u,g fund. 0 1 lucl\ Fu1d ed • • • • • Atta ch ment 1 F edcrul F undin g Acco untabi lit y a nd Tran s pure ncy Act (FFATA) ln occordn n:e wi th Fcdcrul 1\cqui:;ition Rcguln11o n louse S2 '20'1 10 , re po r1111 g 1a re qui red for nwnrds o fS 25,000 o~ more . lnfornrntiun flc llJ Delini11on 5 c:1111 !>C found on !he 1C\C"c nf 11u l fo ,n r----,-. ~A~e~en.c y or Jiu ·'1 1ct1on DCNS numb er- S16 rc c1p 1ent Parenl DU 1: numb er (rcpurt if d iffere n t from :.ce u cy u umher nhcw t·) 4. I .o::;H1 on of E111 11~· Re:eiv11 1~ Aw ar d {f11II s1r rl't :ultlrc~s ) ~;;;i-~: lo<.:.i 11 u11 of Perfo rm. nee of th e A,";m! __ _ (City, ~111 tt• :ind Ci1 11~n•1osio11al D1!itrict) a.) $2:i.000.000 or more in ann ual gross rc:H:nuc~ frum fcJc r,tl p1 ucu1c1 ncnt conLrnc:..v'~ubcon tra cL"i c.ndlor federa l linan crnl ass istance n .,a.,ards or sub awards subjcc1 to the Trans :m:ncy Act b) S0~o or 11 1.'rC of 1lS ,1111111:tl gr oss rcvc nu~•,; fr r..m fdc ra l procurement ,ontrn ctS1:;ubcontrocts amVor fc <lc nl ftn anc rnl as,1.sta ncc awards or Arapahoe Cu unl y C 11 y of Engl ewood --A ll'-Wl!f Tru°corf.t1 I~~ subuward s -.ub l!l'I 10 the ·1 ra n~p :1 rcncy .\ct. --+----- r ) Tht p:1lillc docs no! h:i vc ncccss 10 111fonnat1011 a bou t lhe co mpc11s;111 on o 1., five 1,1 0~1 lu ~hly co m;:,cnsn 1c d L;,,.cc un vc~ 1hrouJ;b p1 nod1 c rcpons fi led throui;h 1h c Sccu n1i1..•!'.> bcll ancc Ac t 01 l~J•1 or th e U<.~. A n ,m .\"111.:r w q1w,·tim1 7 is r,:quirrd 0 ,\11. Y 11'11 r ,i all a,HwP.n w q1u>t tion.v 6 flft.' tru e. N:un cs :ind 101 :11 .:ompc11sa tio1 . o i'thc ft w (5) mos1 lu t:h l y c ,11 n pens :i1 cd Exccu:1vc-. fo , the p rc ccd m g iisca '. yt::ar ~ame r..Q.m..JK.mrn!!.!1!1./\ rnouut ---------- D} s 1g 111ng be low, I cc ru fy the 111 fonr111110 11 c:.m.u111cd in th1~ 11:pl•rt ii. comp lcu:-r.nd nccu1 u1t: 10 1hc bc.:s t of my knowlc:d1;e Sii;nn 111 rt• o f R""l'OJ1',1'r,J t' Ad1111111 ~trnrnr nncl I 111L· f>:111•--- Definitions I . The DU N S Nu mber of th e agency re ce iv 1ny ttu, awa I u, which is ust,U as th " uni que t,11 \ity id entifi er. DUNS N u m b e r -Du n a n c Bradst ree t (D&B ) -This comme rcial ortity maintairs a repos itory of u ni_q uo ido n tif ie rs (D-U-1\1-S Num b ers), whi ch are nne-d,9 1! se q uen ces rac2gnized as !ho --.. uni ver sal standard for ide nti fying bus in ess e nt it ies an d co rpora te hic rar ch1cs . Any orgnni za ti on tha l h ~s a Fer,era l co nl ract or grant mus \ have a DUN S Num be r. ? T h e na me of !he AntIt y recA rv Ing th A aw ard ; Su b -G ra nlee , Sub -Rec1 p1e nt , Sub-Aw ard ee 3 Tl1e D UN S N um ber of th e agency re ce ivi ng lhe award (if different th an Sub-Re cipien t in box #1 ), wh ich rs used as th e uniqu e e ntity id entifi er . DUNS Numbe r . Dun a nd Brad street (D&B ) -Th is com m ercia l enilty m ai nta ins a reposi l ory of uniq ue iden ti fi ers (DUN S Nu mbe rs}, wh ich a re 11i no-d igit sequen ces recogn i,ed as the un1ve rs;al st;;indard fo r ide nt ifyi ng bus in ess ent ities a nd co r pcr □tc hiera rch ies Any o r g □nizotio n tha t ha::; o Federa l co ntra ct or gran t mu 5t h:JVe a D U NS Nunrber. 4 The busin ess offi ce location o f the en tity receiving the awa rd un der th e awa rd 1n clu,iing the city, stal9 co ngreJs ional dis tric t, a nd coun try ~ I he pr ima ry location of pe rfonr1ance un der th e awa rd rnr.lud 1ng lhe cr ly , stale , co 11gruss1011 ;,! distric t , and co unt ry 6 . The na m es and to lal con1p ensa l,a:i of lhe fi ve highe sl-pa 1d office rs of an e nt,ty if, In the procedi n~ fiscal yea r, tha t en tity receive d: 00% or more of its annu al gr oss revenues in F o d c r □I a wa rG,. ~25,00 0 ,000 or more in an nua l gross revenu es fr om Fe dera l <1 wa rd s, ,111u Il ic µulJ lic docs not a lready ha ve access to da la on execu tive co mpensa tio n through reports filed under section 13(a) o r 15(d) of th e Securi ties Exc hange Ac t o f 1934 , or sP.r.ti oa 6104 of the lnlP.rn al Revenue Code o f 1986 Pu gc 8 • • • • SU8(.;llANTl£1!: Al;J{El!:MF.NT !<OR AR.AP / HOE COUNTY COMMUN ITY DEVELOPMENT BLOCK GRANT FUNDS SUUCRAN TEE: City of Englewood PRO,IECT NAME : H ous ing Rehabilitation PROJECT NUMBER: ENH 12 23 Thi s Ag recm cm is made by and betwee n the n.,ard of Cou nt y Co mmi ss io11c1,; of the Cuw ,ty of Arapaho e, State of Colorado, for tlt c Cornmw1 ity De velop ment Bl oc k Gra nt Prob'Tlllll u1 the 'ommuni ~y Rc sour~es Departm ent (herein after refe rr ed to as the Co unty ) and th e C it y of En glew ood (hcre inafl er ,dcrrcd 10 as tl,c ubGraut cc) for tli c cuml uu of a Comm unit y Deve lopmen t Bl ock Gra nt (C DBG) Proj ect. I. f'URI'OSE ll1 e primary objective o f Title I of th e 11 using a nd Co mmun ity Deve lo pment Act of 1974 , as mnc ndcd , and of the ommun ity Developm ent Olock Ci rant \ C Dl3 G) Program w1dcr th is Ti tle is th e devel opm en t of viahlc urh an co mmuniti es, hy providing d ece nt housi ng, a suit able livu1 g e nvironment and expandin g economic opportunities, prin cipally for low and moderate in co me pe rsons. • Th e proj ec t by the S ubG rantee kn own as I-l o usi n g Rclrnhilitution (Proj ect) will he ca nied out in accorclan cc with th e Scop" of' Se rvices , att ached tr,, and ineorp or tcd here in a., Exh ibi t A. • TI1e SubGrantcc ma y proc eed to inc ur cos Ls for the Project upo n rece ipt of an o lli ci al '·No tice to Proceed " from the Co unt y. II , WORK TO BE C OMPLETE!) BY T H E SL'UG RANTEE TI1e grant fund s arc to be used onl y In prov id e serv ices to Arapahoe Co unt y res idents, cx cludm g res id ents of the cit y o f Au ro ra, per Co unty CDU G r uideline s. A. l':iymrn l It is ex pre ss ly agreed and und ers too d th at th e total am ount to be paid by th e Co un ty unde r thi s co ntrac t sha ll not exceed $27 , -oo . Dmwdo \\11S 'or th e pnymcnt of el igibl e cxpmses sha ll be made agai nst the line item bud gets s pecified in tl1 c Projec t Bud get and in acco rdance with pcrfom1an cc c rit eria esta bl is hed in Ex hib it A Scope o f Services. Th e part ies ex pre ss ly recog11i ,..e that tl1 c Sub Ciranto.o is to be pai d witb C DB G fund s received fr om th e federal go vernment , and that th e obl iga tion oft.he Co unty to make paym ent to Sub Gmn tec is contin ge nt upon recei pt of suc h fund s. In the cvc1ll th at sai U fund s, ur :my parl th ereof. arc, or become , unavail able, th en th r Count y ma y immediate ly tennin ate or, mn end thi s agree ment. To the ex te nt C R .S. § 29-1-110 is app li ca bl e , any financ ia l obligatio:i oftltc Coun!y to th e Sub Grant cc beyond !he current liscal ye ar 1s al so conti ngent upo n ade ~uat c fu nds be in g • ap propriated , bu dgeted and otherwi se avai lahle Upon expira tio n of this Agree ment , as ident ifi ed by the Agreemen t Date and Project IJcadl ine (Dead lin e) in Exhib it A, the SubGran tec sha ll tra nsfe r to tJ1 c County an y CDrl G fu nd s on hnnd al th e tim e of exp irat ion and an y acco unL, rece ivab le attributu blc to tJ,e use of C DBG funds . These lnm sfcrrcd fund s shall revert to th e County and be utili zed fo r other pu rposes. B. Tirnclinc A ll Proj ect ac tivi ties shall be comp leted an d draw requests submitted by tJ,c IJcadlinc unl ess th e Subgrantcc noti fies th e County in writing thirty (30) da ys prior tn th e Dead line that th e fon ds carmot be di sbursed . An cxlcnsion may be granted , in wri ting, in whi ch a" draw reque sts be submitted and Project activit ies shall be co mpleted by thirty (3 ) days fo llc ·,,,ng tJ1c Deadline . ~, the cve111 that the comple tion deadlin e fall s on a weeke nd or holiday . the Deadl ine wi ll he cons id,_red 1h e wo rk day prior 10 tJ,e schc-du lcd cc .. nple ti on date. If th e proj ect requ ires additio nal tim e pas t tJ,c c,1e nd ed Deadli ne, the Agreement must be modified b)' mutual agreement of the Cou nt y an-d th e Sub Urain ee. ·----- C. Performance Critcrin ln acco raancc with th e fu ndin g appli cation submitt ed by the SubGnu,tcc for the Proj ect., tJ1 e crit eri a li s1ecl below are to be me t durin g the execution of th e Project as identified in Exhibit A Scope of Serv ices. I. Quant ifiab le Goal s 2 . Community Impac1 3. Month I y Pcrfonuw,ce Standanls D . Re11o rtin g Requircm cnLs I. Project rc pons will be du e within twenty (20) days following !he end or each reponing period as spec ified in Exhib it A Sco pe of Services unti l th e Proj ect is co mp leted . 2. TI1c officiai annual audit an d/or Fi rnu1 cial Stat ements fu r the SubGnu1tce in wh ic h botJ1 reve nu es and ex pendi tures fo r the CDl3U Projects desc ri bed herei n arc deta iled arc dne an nu all y TI ,c last co mpl eted offi cia l ann ua l aud it repo rt ancVor r-inan ciul St11 tcmcnts sha ll be due on May 3 I, and fo r tour ( 4) years th crcanc r on Ma y 31 . 3. Non-pr fi t organ iza ti ons th at ex pend S500.000 or more annua ll y in federa l fun ds shall comply wi th the Si ngle Aud it Act of 1984, as um cnd cd , as imp leme nted in 0MB Circular I\-I D , and ,,ther • applicable fe deri l regul ation s. • • • • Ill. RESl'ONSIBILITfES OF TH E Ul3GRANTEE A. Federa l Co mpliance The Sub Gran tcc shall co mply with al l ;,ppl ica hl c federa l laws, regulation s and rcq ui rcmc ntsi and a ll pro vis ions o f the g,r.:inl ag.rccmt:n ts rece i ved Crom th e U .S. Depnn me nt of Hou sing and Urb an Developme nt (HUD) by th e Co unt}. These includ e but are not limit ed to comp liance with tl1 e pro vi sions o f tl1 c I-lo us ing and Community Deve loµ111 c111 Act of 197 4 an d all ru les, regu lations, 1,>ui de lin es and circu lars promu lga ted by tl1e vmioLLS fede ra l de prutm ent.s, agencie s, ad min istrn ti n ns ru1d co mmi ssions relatin g 10 th e CD BG Program . .'\ lis ting of some o f tl1c app licab le la" .. ::;,,.: reg ul at ions arc as fo ll ows: I. 24 CFR Part 570 ; 2. 24 CFR Parts 84 and 85 ,s app licab le per 24 CF!{ 570.502 ; 3. T1tk VI of th e 1ivil Rights Act of 1964 ; 4. Title VII I of th e Civil Rights Ac t of 1968; 5. Scc tt ons !04(b) and 109-of !h e I-l ous ing an d Cornmunity Dcveiopn:ic nt Act of 1974 ; 6. Fai r housing reg ula ti ons establ ;shed in the Fair Hous in g Act , Publ ic La w 90 -2 84, and Exec utive Ord er 11 06 3; 7. Sec ti on 50 4 of th e Reha bil itation Act of 1973 ; 8. Asbestos guidelin es estab lishe d in CPD Nm icc 90 -44 ; 9. Tlie En ergy Poli cy ru1d Conservation Ac t (Pub lic Law 94-163) and 24 CFR Pnn 39; I 0. No n.<fi sc rimi na ti on in emp lo yment , estab lished by Exec utiv e Ord er 11 246; 11. Eq ual e111 plui•mc111 uppurtun it y and mino rity bu sin ess enterpri se reg ulatio ns establi shed in 24 CFR pan 57 0.904; 12. Sec ti on 3 of th e Housing and Urb an Deve lopm ent Ac t of 1968; ·n,e pur pose of secti on J is to ens ure tha t emp loyme nt and oth er eco nomi c npponuniti es ge ne rate<.: by ce rtain I IUD rinan cial ass i st ance shall, to th e grea test ex te nt feas ibl e, and co nsis tent with ex istin g Fede ral, State and loc al laws and regulat ions, be directed to low-an J ve ry low inco me perso ns, parti cu larly tho se . ...,ho arc rec ipie nts of government assis tance for ho usi ng, and 10 bu sin ess concern s whi ch provide econo mi c o pp ortuni ti es to low-and ve ry low-in come perso ns. 13. Federa l proc ur c ,nc nt rules wh en purchasing serv ices , supp l ie s, ma teria ls, or eq uip me nt . The ap pli cab le fe deral regulati ons arc contai ned in: 24 FR Pan 85 or tl1 ro ugh 24 CF R Part 84 , as ap plicab le ; 14 . Lead Bas ed Paint reg ul at ions established in 24 C FR Parts 35 an d 57 0.608; 15. Audit requ irem ents e stab li shed in 0MB Circular A-133; and 16 . Cus1 prin ciples established in 0 MB Circul ar:, A-87 and A-122 as • ap pli cab le per 24 Cfl{ 5 70.50 2; 17 . Co nflict of Interes t: a) Applica bility. (I) In the proc urement of su pplies, equip men t, constructi on, ;u,t] serv ice s by Ll1c Cuunt y and by the SubGrn nt ee, tl1c conflict of inter I provisions in 24 CFR 85.36 and 24 CF R 84.42. respective ly shall appl y. (2) !Ji al l cases not governed hy 24 CFR RS.36 and 84 .42, the provi sions of 24 CFR 570.611 (2) shall app ly. Suc h cusc s in clutll! tlu.; at:4 uisitiun am.I <l isp1J siti n of real pru pcrly am.I th e provis ion of assistance by the County or by its SubGrantee s to indi viduals, businesses , and other priv ate entitie s un de r eli gi hle <1c1ivi tic, th;:t1 authori ze ,uch as sis:anc c (e.g .. rc habili tati on1 prese rv at io n, and other impro ve me nts o f pr ivate prope rties or faci liti es pw·suan t to 24 CF R 5 70 .202; or grant s , loan s, and ther assistan ce to bu sinesses , indi vidual s , and other private ent it ies pursuant 1n 24 CFR 570 .2 03 , 570 .204 , 570.455, or 570 .703 (i)). b) -Conflict., prohibi red. l11e general rule is that persons desc,ibcd in paragraph (c) of thi s secti on who exercise or ha ve exercised any functions o r re spo ns ibilities wi1h re spect to COB O act ivities ass isted wid er thi s part, or • who are in fl rnsi tin n 10 part icipal c in H dec is ion-mak ing process or gai n in si de in fo nnnti on w ith regard to such al:li v1lic.:::s, may nol ob lai.J1 a financ ial inh:rest or be nefit from a CUBU-assi sted ac tiv ity, either for them selves or those with wh om they have bus in ess or immediare family ti es, during th eir tenur e or fo r one ye ar thereafter. c) Perso ns covered. The conflic t of interest provis ions of paragraph (b) of tl1is section app ly to any pmuo wh o is an empl oy ee , agrnt, co nsulta nt , onieer, or elected official or a ppo inted o fficial of th e Co unty. or any desi gnated public agencies, or of th e SubGramee th at arc receiving fo nd s under thi s part . d) Except ions. Upon th e written reques t of th e Cuw1ty, HUD may granl an ex ception to the provis ion s o f paragraph (b) ot lhi s sec tion on n case-hv -case basis when it has sa ti sfac ton ly met the thre sho ld req;tirements of (d)( I) of thi s sec ti on . takin g in to acco unt 1h s cu111u lativ e effects of paragraph (d)(2) of tl1i s sec tion . (I) 71ireslwld requirements HUD will conside r "'' ex ce ptinn only aft er the Co unty has provided th e fo ll owing documentati on: i. A di sclosure uf tl 1c nature of the co nfli ct, • accompanied by an assu rance that there has been • e • pub li c di sclo sure of th e conJlic1 and a descrip uon nf how the puh li c disc losure w ~s m ~dc ; and ii. An opin io n of th e Co unty's att orn ey th at the int eres t fo r which th e exemp tion is so ught would not violate Stat e or local law . (2) Fa crors ro be co midered for excepriom. ln dctenn,nin g whe ther to gran t a requested excep ti on afte r th e Coun ty has sa ti s focto ri ly met th e requirem ents of parar,,,-aph (d)(l ) of thi s sec ti on, l·nJD shall con clud e that such an exception "; II se rve to furth er th e purpo ses of the Ac t and the effecti ve and efficien t adm ini str ati on of th e Co un ty's program or proje ct, •ak.i ng into acco unt th e fo ll owing fac tors, as app licab le : i. Whe th er th e exce ption woul d prov ide a significam cos t benefi t or an es sential degree of cxpcn isc 10 the progmrn or proj ect th at wou ld oth erw ise not be availab le; ii . Whe th er an oppo rtunity was provid ed for open t:urnp ~t..itivc bide.l ing or ne gotiat ion ; -·-·---·-··-ii i. Whe thCi ·ihe-pcrsOrl-8 ffec 1Cd ·is· a··n1embcr o(a ·-- gro up or class of low-or modera te -income perso ns intend ed 10 be the benefi c iaries of th e ass isted activity . an d th e exception wi ll pe rmit s uch person 10 receive ger.erall y the same intere sts or benefits as are being made av ai lable or provided 10 the group or class; iv. Wh eth er the affected perso n has wi th drawn from his or her function s or respons i bilities, or the de cis ion maki ng pro cess with respect to the s pe cifi c ass isted activity in question ; v. Wheth er the intere st or benefit was present before the affec ted person was in a po sition a~ clc serihcd in paragmph (b) of this secti o~,; vi . Whether undu e hard shi p will re.s uit either to the Co unt y nr th e pc~"" affec terl wh en weiehcd against th e 1. 1bli c interest se rved by avoid in g the pro hib it ed co nfli ct; an d vii . Any oth er re levant considerat ions . 18 . Th e SubGrant ce cann ot engage in a fe dera ll ) fun ded co ntra ct with any entity reg 1stcr ~d in th e Li sts of Part ies Excl uded Fro m Federal Pr ocure ment or No nproc,:urcm en t Pr ogra ms. 19. Labor Standards (Davis-Bacon ) Excep t for the rehabilitat ion of residen ti a l property that co nta in s less th an eight (8 ) units, the SubG rantcc, and its c o ntracto r and a ll subcontractors shall comp ly with th e Davi ~- Bacon Act , 40 U.S .C . 276a to 276a-7, and app li cable regulati o ns of tli e De partment of Labor unde r 29 C.F .R . Part 5. req ui ri ng th e pay men t of wage, al rates uf not less than th ose prcva 1lm g on simil ar cons trucu on i.n th e loeah ry as detennined b)' the Secre 1arv o f Labo r, when the project costs total S2.000 nr mnre nnd the w ork i~ finan ced in who le or in part \\~th assistance prov ided wider th is Agreement. The appli ca ble D av is-B aco n wage rn le schedule mu st be ind uckd in a ll bid and contract docum ents, as we ll as th e "Fed eral La bor Standard s Provi sions", F orm HUD-40 I 0 . 20. Lead Based Paint Rcgululio os u· lhc l'roJe I im·o lvcs a cquis iti on , constructio n, demol iuon , rehabili tatio n, or any o th er activit y re la ted to residential h using, and the hnildin g wa s huilt prior tn 197K , I .ead R aseci Pai nt Laws an d Regulations appl)', as esta blished in 24 CF R _rans 35 an d 24 CFR 570.608. F urther, all appl icable federal and state laws re latin g to lead-based pain t must be fo llo wed, includ ing such regu lations prom ul ga ted by the U.S . • F.n viron mcnta l Pro tecti o n Age nc y an d the State De partment • of P ubl ic He al th an d En vironment , includin g reg ul ati ons fo r no n-housing bui ld ings. If th e SubG rant cc do cs no t follow and docum ent lead base d paint laws and regul ation co mpliance , th e SubGrantee wi ll not be eligib le fo r re imhu r;c mcnt 2 1. Euviruumcutul Rc,•ic ,, Notwith stand ing an y prov is ion o f thi s Agreement, the parti es here to agree a nd acknc,wl edge tha t thi s Agreement does not \..Ulls tilulc a commit.Im nt of ftmds or site approval , anJ that such commiuncnt of fJnds or ap proval may occur onl y upon sati sfa cto ry complc!io n of enviro nmenta l ,·c vic w and, if required, receip t b} Arapahoe County of a rdcase of fu n ds from lh c U.S . Department o f Housing and Urban Develop ment und er 24 Cf'R Part SR . TI1 c parti e s further agree th at th e provis io n of an y fund.; to th e proJect is -:ond itio ned on Arapahoe County 's det emtina ti on to proceed with , modif}, or cancel th e project based on th e re sults of a sub seq uent cnvironmcn taJ re view 2 1. Uniform Rclocali on /\cl (URA) • • • • n. Tl1e Project is subjec t to the relocat io n and ac qui siti on req uirement s of the U11ifo r111 Rclocatiu 11 Act of I 970 , as ,un endcd, and implemented al 49 CFR Part 24 ; Se cti on I 04 (d) of the Housing & Co mmun ity Development Ac t, as ame11J eu, w,J i111plernc11 1eu al 24 CFR Pan 42 ; and Di splace ment . Re locatio n. Acqui siti on. an d Rep lacement of Housing implemen ted at 24 CFR 570.606. Th e SubGrantec mu st co mp ly wi th the Co unt y's /\nt i Di splace ment and Re locat ion As sist,rnce Plan on til e. Non -Ap propria t"io ns Cla use 1lu~ S11 bG r.mt ce agrees th at it will includ e in every co ntrac t it e nters, whic h rel ie3 upon CDBG monies for f,mdi ng, a non-appropri ati on clause tha t will pro te ct itself, and th e County from any liabil ity or res ponsibi lity or any suit whi ch mi ght res ult fro m th e di sco ntinu ance o C DBG fund mg fo r an y re aso n. f.e ca usc th.is SubGr:u1tec Agree ment in volves fund s fr"m a fed eral grant , to the ex tent th e re is a confl ict the fundin g provisfons of thi s SubGrant cc Agreemen t, th e fed eral grant and the fe deral statu tes co ntro l rather than the pro vis ions of Sectio n 24 -9 1-103.6 . C.R.S. wi th r gard to an y publi c wo rk projects . C. Ex penditu re Res tric t io us All CDB G fund s tha: arc appro ve d by HUD for expe nd it ure un de r the Co un ty 's gnu u agreeme nt, including th ose that arc ide ntified for th e SubGrantee's Proj ects an d activit ies, shall be alloca te d to th e specifi c projects and activ ities dcsc rih crl and listed in the grant agreeme nts. The all ocated fund s shall be used ard ex pend ed onl y for th e proj cm and ac ti vities for which th e fund s arc identi fied. Jl . Ag reement Changes J\o proj ects or acti vi tie s, nor th e am o unt all oca ted therefore , may be cl,mgcd witl1 ou1 appr oval by tl1 e Cou nt y and acceptan ce o f the revi sed Fin al Sta tem ent and/or Co nso li da ted Plan by HUD , tf requir ed. Chan ges mus t be requ est ed in ,i.T iting an d may not begin unti l a mod ifi ca ti on to thi s Agree men t is fully cxcclltcd . E. Dir ec t l'ro jcc t S uperv ision :ia d Adm ini stra tio n The ubr,ran tee shall be responsib le for tl1 e direc t supcrvi sie , an d admi ,tistmtion of it,; res pec tive projects or acti viti es. Ths taSk shall be acco mp1 ished tltrough th e use o i tl1 e SubG ran tee's staff, age ncy and emp loyees . The SubGrnmee shall be res pon.sih le fo r any injury lo pe rsons or dama ge 10 propcny res ulting from th e neglige nt acts or errors and omiss ions of its staff, age nts and emp loyee s. Beca use th e Su bUramee is re spor.,ibl e for the dir ect supervi sion and ad mini s• a ti on of its proj ecLs or activaies. the Co unty shall no t be liable or re sponsible for cost overruns hy th e ~uhGran tce on any projects or activi ti es. T ne County shal l have no duty or o bli gation to provi de un y additional funding to th e SubGrantcc if its projects or activities cannut l,c c u 111plc 1e<l \\ith the fu nd s all ucatcd by the Co unty to the SubGrantcc . Any cost overru ns shall be U,e so le respons ibility 01 th e SubUrantcc . 1. The Suh<lrant cc agrees th at all fund s all ocat ed to it fnr approved projects or activiti e s shall be use d so lely fo r th • purpo ses a pproved by th e Count)' Sa id fun ds shall not be us ed fo r any non-approved pw-po scs. 2. Th e SubGrantee agrees that th e fu nd s a ll oca ted for any ap proved projects or act ivitie s sh.~l be sufficien t to compl ete said projccLs or ac ·vi,i e.s with o ut any addi ti o nal C DBG fund in g. F. In demnity • Tu th e ex tent al lo wed by law, the SubGrantec shall indemnify an d hold ham,lcss tl,c County and its elected and appoin ted offi cials , o lli cers, employees and agents fr o m and agains t .un y and all losscs ,.damagcs, liabi lities , claim s, s uits , ac tio ns or costs, incl ud ing attorneys fee s, mad e, asscncd or in c urred as a res ult of an y dam age or al lcgcd damage to person o r property occasioned by the acts or omiss ions o f S ub Grantee, its offi cers, e mployees , agents , contra ctors or subcontractors, ari s ing o ut ofor in an y way co1111 ectcd v.ilh th e Project or the performance of th is co ntract. • G. Bo ndi ng and I ns urancc lf th e S ub Grantce's p rojects invo lve constru c tion acuvities , any Contractor i uses fo r said activ ities s hall be requi red to pro,s de and maintain, un ti l final acccptlllcc by th e SubGran tee of all w ork by s uch Contractor, the kinds and mi;,im um arno w1Ls of in s urance as foll ow s: I. Comprehe ns ive General Liabili ty : In th e a mount o f not It ·,·., than $1,000,000 combin ed s ingle limit Coverage to rn c ludc : a. P1 em 1scs Op!..:rat iuns b. Products/Completed Operati ons c. Broad Fonn Contractual Li abi li ty d Inde pend ent Co ntrartors c . Broad Fonn Pro perty Dam age f. Employees as Additiona l Ins ured g . l'crsonaJ lnJury h . Arapahoe Co unty and th e SubGramee a, Additional Nam ed In sured i. W aiver ofS ubroga11 o n • • • • 2. Comp rehensive Automohi le !.:ahi lity · In the am ount of not less th an $1,000 .000 combined sing le lim it fo r bodi:y injury and property dam age . Coverage to include : o. Arn poh oc Coun ty and th e S ub Grant~e as addi ti onal Named In sured b. Waiv er of Subrogati on 3. Empl oyers Li ab ilit y and Worke rs Compensati on : The Co ntrac tor shall secure and mainta in empl oye r's lia bility an d Work er's Co mpensation In surance that wi ll pro tec t it ag ain st any and all cl aim s resu ltin g !Torn injurie s 10 and death of wo rk ers engaged in wo rk unde r any cont rn cl fun ded pursuan t to thi s agreement . Coverage to include Waiver of Sub rog ati on . 4. All rcfe rencc:d in sumncc po li cic:s ancV01 ce rt.Hica lc:-. uf insumucc shall be subject to the followi ng st ipulation s: a. ndcrv.Titers shal l have no rights u f recovery subr ogation agams t Arapahoe County or th e SubGrantec ; it bcmg the intent o( the parties that th~ in suran ce polic ies so effec ted shal l protec t th e panic s and be primary cove rage for an y and all loss es cov ered by the de sc ribed insurance. b. The clause entitled ·•other Ins uran ce Pro vis ions" co ntained m any pol icy in cludin b Arapahoe County as an addit ional named u1 sured shal l not apply to Arapahoe Co unty, or th e SubG ran tcc . c. TI,c in surance co mp ani es iss uing the policy or policie, shal l have no reco ur se agains t Arapahoe Co unty , or th e SubGran tee for payment of any premi•ims due or for any assessments under any fom 1 of any po licy d. An} aud all uc<luctiblcs contained in an} ins uran ce policy shall he >Lssu rn ed by and at the so le risk of the Co ntractor . 5. Ce nifica tc of In . urancc : llte Contractor shall not commence wo rk un der any co ntract fu nded purs uant 10 th is Ag1cc 111cn t um il he has sub mit,ed to th e SuhGrant cc, received apprmal the reo f, cc n di ca tc s of insuran ce sho ,,.1ng th at he has cc,rn plied with th e foregoing tns uran cc requ irements . The SubGrant cc shal l also submi t a co py of th e Co ntractor's ce 11i fica tes o f i11 s umncc to th e Cmu1t y. 6. )/0 1witltstandi ng th e provision s contained in this paragraph (H) se t forth herein abovc, the County reserves th e righ t to modify or waive said provi sio ns for projec ts or activi ties for wh jch these pro visions wo uld prove pro hi biti ve. The SubGrantee understand s, however , that th e dec is ion to wai ve or modify those provisions is full y wiihin the discretion of th e County In accord ance with 24 C FR purLs 84 and 85, th e fo ll ow ing bo nd ing requiremen ts shall apply to all projec ts cxcceu i11 g tl,c si mplifi ed acqu isiti un tl1rcsholu (c urrent ly $ I 00 ,000): I . A bid guaran tee from each bid der cqui '"al ent to S% of the bid pri ce; 2 . A pc rfu n nancc bond on th e part of the cu ntrdctor fo r I 00% of the con trac t price; and 3. A paym ent bon d on the part of the co ntractor fo r I 00% of th e co ntrac t price . H. Reco rd s • The Sub Grant ec shall muint11in n co mpl ete se t of books and reco rd s do c umentin g its use of CDB G fun ds and its sup ervis ion and ad mini stra ti on of the Proj ect. Reco rd s are to inc lud e doc um enta tio n vc1i fy in g Project el igibility and n ati onal objecti ve cn mpli nncc, HS well as fin ancial and ot her admini stra ti ve as pec ts in vo lv ed in pcrfo lTllin g th e Proj ect. "Jbc Su bG ran tec shall provide fldl access to th ese boo ks an d reco rd s to th e Co un ty, th e Sec retary of HUD or hi s designec , the O ffi ce of Ins pector G_e ne_ral, an d the Ge n_eral Acc ounti ng Offic e so that co mpl ian cc _v.~tl, Fedeml laws a nd re gul ati ons may be confirm ed. The SubGrantce further agree s to pro vide to the Co unty upon requ est, a co py of an y audit rep orts pc ttainin g t o tli e SubGrantcc 's fin ancial operati ons durin g tl1 e term of thi s Agreem en t. All reco rd s pct1 aining to the P roject arc to be ma int ained fo r a minimw,1 of fi ve year s fo ll owin g cl ose-out of th e • Project. I. Reporting The SubGran tcc shall fil e all rc pons an d oth er i.nfonna ti on necessary to co mpl y "otli a ppl icab le Fede ral la ws an d regu lati ons as required b} the County and K\JD . Thi s s ha!I includ e pro vi din g to tlt e Co unty th e in fo rm ati on necessary to co mplete annual Perfo rmance Reports in a ti111 c\y fa!;hi on. J. T imeliness 11,c S ubGran tce shall co mpl y ""tl' the pcrfo 1T11 ancc standard s es tabl ished m Exhi bit A uf tl1i s Agree ment. The Sul::"ran tee und ers tan ds that fa ilure to com pl y with the cs ta blts hcd standards may lem a cance ll ati on of the Projec t and a loss of all un ex pended fonds . K. Reimbursement for Expen ses T he Su bGrantc e agre es th at before th e Cow,ty can di stri bute any CDBG fu ids lo it, the S•1bGrautce mus t s ub mit to the Co w1t y's I-l ousing an d Co mmun ity De velopm ent Serv ic es Di vis ion doc um entation in the fo 1T11 required by th at Div is ion whi ch properl y an d fu ll y identifi es th e Bmo 11nt which the S11 bGrant ce is requestin g at •.ha t • time. Th e Co un ty shall huve te n (10) working da ys to review tl1 c reques t. \i pon • • • approval of the req ues t, the Co unty wili d1 su,bute the requested fund s lo th e S11bGran1ce as soon as possib le L Pro gram In come All program income direct ly denvcd from the Arapah oe Co uw y r:o mmunity Deve lopment Block Grant Program received by th e SubGrartee wi ll be returned 10 the Co unty un less a utho ri zed in F.xhi hit A Scope of Services to he ret.,in ed by the SubGra nl ee and di spe rse d for its ap pro ved CDBG Proj ect ac tiv iti es . If th e re tenti on and re -use of Pro gram In co me is Auth ori zed, ii must be disperse d for its a pproved CDB G Project act ivities before addit ional CDBG funds arc reques ted fr om the Coumy. Fo ll owin g co mpleti on of the SubGrantce's Arapahoe Co '1nty CD BG Projects , all program income di rect !)' ge nerated fro m th e use ofCDB G fund s will be remitted to th e Co unty . M. Real Property R.:al prope rt y ac quired in whole or in pan with CDBG fund s shall be utili zed in ~cco rdance wi th th e scope and goa ls identified in Exhi bi t A Scope of Se rv ices nuac hcd to-and made a pan of thi s Agreeme nt. Sho,L!d-th e -property in qu esti on be - so ld or oth erwise d isposed of, or Ili c app rove d prop erty usage di sco ntin ue d, th e SubG ran tt:e shall adhe re IO !lie rcquiremcnLs of 24 Cl'R Parts 84 or 85 (as app li cable) reg ardir.g th e use and di spos itio n of real prop en y. N. S tut c and Co unty Law Co mpliance All respo nsibiliti es of the SubGrantee en umerat ed here in shall be subject 10 applic.1bk Stale of Coluradu statut es and Coun ty ord in ances , re sol uti ons, rule s, and regu lat io ns. 0 . Sub co ntra ct s If su bcontracts arc used on the Project , the SubGrantee agrees tha t the provisions of th is Agree ment shall ap ply 10 any subcuntract. P. Suspension or Termination This Agreeme nt ma y he imm cdia1c ly sus pended or terminated upon wri ll cn noti ficat ion from th e Co unt y if the Su bGran tce ma teriall y fail s to co mply wi th any term of this Agree ment . Tlu s Agreeme111 may also be tenninated fo r con •c11i _ence by muhial agree ment of the C.ou111y and the Sub,~rnnlec . (.J . Urban Couuty Uesig oalioo In th e event that th e Un11 of Gcncml Loc al Government should withdraw from the Co 1.l!lty 's 11 Urban Co unty" de signation , thi s Agree ment sh all tennimn e as of the tcr:nin ati un date of the Cu unty's CDB G grant Agreement with HUD . R. Ccrrifi cn ti on The SubG rant ee ce rtifie s th at to the be st c,f i 15 l:n o·.v'.cdge and be li cf- i. No Federal uppropriatcd fu nJ s have been paic! ur will be paid , by o, on bchal f of it to (illi r,er;on fo r inJlu r.ncing or at tem pti 'lg ;n infl ue nce an office r or em ployee of an y age ncy, " Me mber of CO f1b'TC SS , an office · or emp loyee of Co ngress, or an empl oy•:c of a Member of Congres s in con nect ion ,v'th the awardin g of any Fcde ml con1rac1, die making of any Fed eral gnnt . th e maki ng of an y Federal loan , th e enterin g in to o f any coo perative agreement, an d the <::h tcnsion, co ntinuat iori , rem:wa l, amendm ent, or mod ifirati un uf any Fede ral co ntrac t. grmn , loan. or coopera tive ag,~cment ; am!, 2. If any fw 1ds otl1c1 tl uw Fcucrnl app rop riat ed fund s have been ~aid or wi ll be pa id to any pers on for inJ lucnc in g or attem pting to .nfl uencc an officer or emp loyee c f any agency, a Member of C::on gress, an 01li ce r or cmµloycc of Co ngre ss, or a., emp loyee of a Mem ber o: Co ngress in co nn ec ti on 11,i th this Fede ral con tract, grant, loan , or coo perative agre ement , it will com plete and suh mit Standard fonn- LLL , "Di sc los ure Forni 10 Report Lobbying," in oc co rdnn cc "ith its in stnt ctio ns. S. Disall uw ancc If it ;s dete rmined by HUD or ou1 cr fe deral age ncy that the cx penditore . in wh o le or io pai1 , r r th e SubG ranlcc's Proj ect or acti vity was improp er , inupprop ri ntc or ineli gible for re im burse men t, then th e Sublirantee shall re im burse the Coun ty to the fu ll ex te nt of th e disall owan,e. T . Rever s ion of Asse ts Upu 11 cxp ira 1io11 uf thi s Ag1cc 111 cnt , Vic SubGrantec shall trans fer to th e Co unty un y CDBG ti.Inds on hand at th e time of exp irat ion and an y acco un ts receiva ble atiributa blc ta th e use of CD\3 G fund s An _; rea l pro pe rt y unde r the SubG rantee's conlrn l that was ac qui red or imp rov ed in whole or in pll.!1 with C DB G fund s (in clud ing CD BU fund s provi ded tc th e SubGrantce in th e fo rm of a lom) in excess of $2 5,000 is e ither· • • (i) 1 'sed to meet ooe of' the na iiona l o bject ives in §5 70 .2 08 (fo rmer ly §570 .90 1) unt il fi ve years after cxp ira 1inn of th e agree men t, or fo r such • • • • lo nger peri od of tim e as dete rm111 ed to be appro priate by th e Co unty and spec ifi ed in Exh ibit A Sco pe o f Se rvi ces; or (ii ) Nu t usc.:<l in accordan ce with nat ional objec ti ves in §5 7 J .208 (form er ly §570 .90 1), 111 which even t the SubGrantec shall pay to th e Co unty an an1o un t equ al to the c urrent mark et value of th e p roperty !cs£ any pr,rtion of the va lue attributab le to e xpe ndi tures of no n-COBO fund s for th e acqui si tion of, or imp ro ve ment to , tl1e prop ert y. J V. RESPONS IBILITIES OF 1'HE COUNTY V. A. Administrative Co ntrol Th e Panic s reco gnize and understand tha1 tl1 e Co WJt y will be t.he gove rnm e nta l entity req uired to exec ut e al l grant agree ments rece ived from HUD pur suant to th e Co unty's request s fo r CDB G funds . Acco rdingl y, th e SubGrantee agrees tl1 a1 as to its proj ects o, ac tivitie s pcrfo nncd or conduc ted u12de r any_CD BG agreem ent. the Co unty shall have th e necess ary admirustrative control requirc.:d to meet HUD requiremenL'i . 8 . 'l'criormnncc nod Co mplinncc M o;iit oring The Coun ty's admini strati ve obli ga1io ns to th e SubGrantce pu rsuan t to paragraph A a bo ve shall be li mited to the perfo rmance of the admini strative tas ks necessary to make CD BG fun ds availa ble to tl1e SubGran tcc and to provide Housin g and Com munity De velop ment Se rv ices sta fT who se job it will be to monitor th e vari ous projec ts fund ed wi th CDl3 G monies to monitor co mpl iance wit11 appli cable Federal laws and regulations . C. Re po rting to HUD ll1 e Co unty will be respo nsible fo r see in g that all necessary reportS and info nn a ti on requ ired of th e Co unty arc fi led \\1th HUlJ and oth er applicable Fe deral agenc ies 111 ::: time ly fa"h ion EXTENT OJ<' ;'H_F, AGREEMENT llus agreeme nt , in cludi ng any do cu ments atta ched as exh ibits which are hereby in co rporated he re in by refer ence, rep rese nts tl1 e entire and integrated agreem ent betwee n th e Coun ty. and S ub Gran tec and supersedes all prior neg otiati ons , re prese ntati ons or agreements, eith er writt en or oral . An y amendm ents to thi s aw-ceme nt must be in writing and signed by both U')e Coun ty , and SubGran tee. If any port ion of this agree ment is foun d by a co urt of co mpet ent j urisdictio n to be vo id and/o r u11 cnforccab lc, i· is the 11tte t of the pan ics thm th e remainin g portJons o f thi s agreement s hall be o f full force an d effect. VI. NOTI CES Notices to be provided under thi s A~•~cmcnt sh al! be given in writing and eith er rl eliv~red by han d or dcpos it cr! ;n the Unit ed Stat ,·s mail with s ufli cicnt post age to the uddrc ss cs set fonh : I o th e County : Arapa l:"c C ount) Att orney 533 4 S. Prin ,'.C Stree t Lit'leton CO 80 120-1116 muJ Arapah oe Coun ty I lousing and Communit y Deve lopment 16 QO \\I r it1lc1 on Blvd ., #300 Little to n, CO 801 20-2069 To th e Sub Grantee : C it y of Engl ewood A TrN : Janet Grimm c11 I 000 1,ng lewood Pkwy Englewo od, CO 80 I I 0 In \\li 1n ess Wh ereof, th e Panics havl' ca us ed thi s Agree me nt to be dul y ex ecuted thi s _dayof _ _____ ,20 12 SubGrantcc : Signature l'itl e • • • • • • Board of Coumy C~mmi ssio ners Arapah oe County , Colo rad o Don KJcn,mc on beha lf of th e Board of Co unt y Co mmi ss ioners Pursuant to Resol uti on #1201 I J • EXHIBIT A SCOPE OF SERVI CES FOR CDBG REHAB Pr ogram Nam e: En glewood --Hous in g Reha b ili tation CrDA # CDOG 14 .218 Pro j ect#: ENH S 1223 AGREEMEN T AMOUNT : S 27 _ 500 AGR EEMENT END DATE AND ,'ROJECT DEADLINE : 4/30/2013 INTRODUCTION Th is Scope of Ser,ices is anached to and incorporat ed into the SubGrante e Agreement be twee n t he Board of Cou nty Co m miss1on~r~ of l he Co unl y or A rd pd hoe, Stdte of Colorado dnd the Cit y of Englewood (S ub Grantee l as referenced in t h e Ag r eement. The purpose of t his Scope o f Services is to f urther des cr ibe th e project requirements refere n ce d in Se ction II. C. · Performance Crit eria of the Su bGrant ee Agreement . • 1. FEDERAL REGULATORY INFORMATION • CDBG Na tional Objective': Benefi t to low-an d moderate-inco m e (LMI) housing MU D Matr ix Code : 14A Sing le Unit Propose d Number of benefici aries ·: 3 Res ,dentia l 'Beneficiar ies are to be counted by the number of total nu mber of0 PEOP LE o r [8J HO U~E HO LDS who will benefi t from the µroject (incl ud ing all members of a house hold). The Project will b~ carried out unde r the : D CD BG Area Bene fi t definition [3J CDBG Limited Cllente le definition For Li mit ed Client clc Ac tiv1 t1 es Selec t which me thod of income verific ati on will be used : 0 Se lf -Cert 1ri catio n {gJ Veri fica tio n wi th supp orting income docu ment ation If i nco me will be ve rified ', se lect the method that w ,11 be used t o determ ine an nual ho use hold inco me: 0 N/A 18) Part 5 Sect ion 8 0 Cens u s Long Fo rm O IKS Fo r m 1040 Long Fo r m 2 . ACTIVITY DESCRIPTION/P ERF ORMANCE GOALS 1 Ch;rngc to ipp,0:>1la te Na tion.al ObjectNe 11 neteHary. 'for de \cnr,lrons ol e.ch mccme venf,~tion met hod and requ ired documenmion, go to: h\lp /{www hud goY/offl;e\/t)d/;,ffordablt"h ouiln H/!r.tl nlni/wrb/c.alcul.a1o r/t.J kul 119r cf,i Thes wcbme pro vi de s ;in on -li ne mccm, c..i lculat or for e.ach ol the th ree verllt<illlon mcthoch The use ot the cat cula 1or I\ rcau lr ea and a pflnt ovt of the compleled ta lt ulat cr for eac.h ri,u\eh:ild ;uiisied mull be main1 alned on file Page I a. Purpose (short description of program purpose) The Housing Rehabilitation Project is avai lable wit hin the Cit y of Eng lewood to assist low and moderate income famil ies with the fi nanci ng o f their major household repairs . b . Goals and Community lmp.ict To provide l oan an d/or grants to J single family homeowners within [nglewood . c. Project Add ress -throughout Arapahoe County Si t es with in Englewood addre sses unk nown at th is time . d . Name of 0re~nization Carryine out the Act ivi ty -Ci ty of Enc l cwood 0rganiz.:ition i s: ~Another unit of local gov't ; =Ano th er pub lic agency; OcBDO only; 0 Sub , eciµie11t only; Ocsoo d~!>i~ndted a!l su br~ci p i12 11t e. Local Juri sdiction s rules and regulatior,s/ADA Su bGrantee agrees tha t it ha s read and understands the lo cal jurisdiction's rules and reg ula tions and l oc al codes pertaining to the work ""d t at all work will he pPrmiued with t he municipa l hy and complet ed accord i ng t o it$ rul es and resu1ati o ns. SubGrantee w ill perform the work in ac co rdan ce wit h the Americans with Dist1bilities Act (ADA). f . Det ailed Program Requirem ents The responsibilities of the City of Eng lewood for implementa t ion of t he program will include : Market the proeram ; • Accept all appli cations; Determine app licants' eligibi lity and approv e or deny gra nt s/loa ns. Maintain a l is t of approved co ntractors; • Complet e a Si te Sr ecific Environ me nt al Review; Dct cr,-.i 'le re hab needs and dt>v e lop co mprehensive work specifica t io ns ; • Structure contra ctor bidding process; g. Program Income Prepare contractor and cl ient documentation; Mon itor reh ab act ivity; Comply with lea d-basl!d pa in t regu lations and ensu re that tenants, owners and contractors are aware of the ir rights, responsibilities and options; Ma in tain program act iv it y records and produce repo rts as set forth in this contract; Ins pe ct eac h rehab o nce completed with the co ntractor, and sign -off o n t he job beine co mpleted as stated in the det.cription of work; ;ind Ensure thJI all City perrnitting ar,IJ loca l standa rd s are met. Proeram incomP i~ thP ernt.~ inromP re ceived by the S11hGrn nt ee di rectly ge nerate d fro m th e use of CDBG fu nd r, under thi s Agreeme nt . Procram inco m e incl udes : • Proceed~ frum the ~die u, lccl~C or pruµerty pur d 1a !.e d 01 improved with CDBG run ds • • until five yea r s after the termination of this Agreement; • Pr oc eeds from th e sale or lease of equipment purchased with CDBG funds ; • • • • Gro ss in come rrom t11e tJSe or rental of re al o r pe ,so na l property acquired, co nst ru cted or improved by the SubGrantee less cos ts inci dental to t he gene ration of income; Payments of princ i pa l and interes t on loan s made by t he Sub Grantee using CDBG fund s; Proceeds from the sale of loa ns o r ob l igatio n s secu re d by loans made with CDBG fund s; In tere st earn ed on pro gram income pending its d isposit io n (NOT E: interc:.t ea rn ed on CDBG fund s he ld i n revo lving loan fun ds is not pro gra m inco me and must be remi tted to th e U.S. Treasury at least ann ual ly); and • Fun ds co ll ect ed throue,h speci al assess ments o n p ro pe rt ies no t owned a nd occupied by LM I hou seho lds i n order to recover th e CDBG portion o f a public improvement. The County [8la uthor lzes 0does not authome the SubGran t r.c to retain Program Income to be u sed for eligible CDBG activit i es. If authoriz ed , Program income ma y be u sed fo r th e fo l lowi ng p urposes; The Englewood Housing Rehab 1litat1on Prog ram Reporting progra m i ncom e : Month ly, the Su bGran t ee must re port to the Cou nty on the amount o f Pro gr am Inco m e receh,ed, le ss cos ts incidenta l t o the g~nera t io n o Prog ram Inco m e. Any Progr.:im In come in excess of the am ou nt of CDBG fund s iden ti fied in Se ct ion i. Budget m us t b e re paid to ch e Co unty i. Budg et ITEM TOTAL BUDGET AMT. PD BY COUNTY AMT PD BY Englewood AMT PD BY Bank Line of Credit Admin-Perso nn el Costs $50,000 $3,000 $4 7,000 $0 Proje ct Reh ab Cos lS $37 ,000 $24,500 $12 ,500 £.-1:tr·;,~~:.:.1:t¢.;:I,(~;~-:,_;·,:;, c .)~87 ,QOO:-:Z:: ~6Jl.~::{:';;rnw;~!W~~;;i;~3i ~,t§'lf™ The amounu in ea ch budget lin e Item may be adjusted with t he written approval o: the County; provided, howc ,.:!r, that ~he t:ital amou nt of 1he awar d d:>cs not ch;m c c Retalnae;c : Up t o 5% o: c ac ~ draw may hP rp :;tl nfld tn enrnre t h;it the w ork i\ co'Tlp let ed sa t ldactori1y Ret ai naee wit h held w il 1;e pai d w ltt-ln 60 days upon the c:, p!e tio n an d satis fa ct o ry 11Spect1 o n of the work. 3. DRAW REQUESTS Draw reques t s are due for each ca le nd a r mon th by th~ 20th day of the fullu w int; m o nth . Draw request s mus t in clud e: a. Draw cove r shee t showing itemized lis t o f c xJ:.,cn d i tur cs (H CDS form) o. Supporting docum entatio n !check all that appl y): {8J Third •party invoi ce s o r r ec eipts ~ Check copie s sh owing payment cashment !can ce lled check s) 0 Lie n Waive rs 0 Da vi s·BJ con Cc nificd P.J yro lls-t hc one unit i:; co nsid ered .i gro up home J nd t he refore exe mpt from Dav i s Bacon l8} Federal Acco untab ility an d Tra nspa ren cy Act form !Att ac hm ent l)" "Pt!r the Federal Acrnunrablllty and Transp are ncy Art of 2006 as amende rl, compenHHm n rlnto fnr ce rw ,n off,c,o/s mus t be reported rhc report form is ortoch ed h f'rrin as Atrachmen t 1. rh is farm must be submitred wirh the [ir5 t dr aw req uest and updated 1/ there ore d'/on gts Page 3 [8j Site Specific Env ironmenta l Rev iew checklis ts • No te : Pa yments on draws :.ubmitted u/ler Moy ZO may be deluy ed u'ue fo end-oj-year HUD reporting 4. REPOR TING Da ta colle ction must be c.om pl eted demonstra ting income elig ibil ity and ach ievement s met towa rds 111 ee 1in~ lhe objectives desc 1ibcd i n Sec tion 2 Activity Descri µtlon . The disbur seme nt of lu nds is con tingen t upon the receipt of the required in formation . Repo rts are due for ea ch calendar month by the 20" day ol thr !allo win g mont h Rep orts must include : No. or beneficmncs serv ed dur in g the reporting pL•rio d De mog raphic rnfor mat,on · for D th e mdiv1dual served, or~ each household House hold income ' (if appl icable) • Bri ef narrative repo rt on acti vi l iei; co nt ai ned in Sect ion 2 Prosram In come ·H CDS w ill pro vr de a form for th e co ll cc t1 on of beneficiary income and de mograp hi c information; -howe ,.ie r, the SubG ran ee may use its own fo rm , or a form used for another fund sou rce fo-r thC same prog r am, provi ded t hat the following informat io n is co ll ected : Unique identifier ; Nam e and address W hether the head of household is fema l e and /or disabled Whe t herthe head of househo ld is aged 62 yPars or olde r To1al number of household members To ra I income of all ho use hold mem be rs Ethni city . Hispani c 0 1 Lali110 OR Not Hispanic or Latino of each household mem ber fhe ra ce of each house h old member: White Bla ck or African Am er irr1n Asi,,n Amer ican Indian or Alaska Na tive Native Hawai ian or Other pac ific Islander Am eri can Ind ian or Ala ska Native and Wh ite Asia n and White Bl;,ck or African American and White Am crici:in Ind ian or Al.i ska Ntwve ilnd Ola ck or Afr ica n l,merican O t he1 Mu lt i•Rac ic.1 1 NO TE: Bo t h etlm,c,t>• AND ra ce cat egory must be selected far each household member Sig natu re att es ting to the acc uracy of the information submitied . 5 . RECORD -KEEPING ANO MONITORING SubG ra n tee shall retain on file the following documents for a pe11od of five years beyon d the final close - out o f this erant. File s sha ll be made avai labl e to Arap aho e Coun1y , the Dep artme nt of Hou sing and Page 4 • • • • • Urba n Developm ent, the Offi ce of In spec t or Ge neral , t he Gen eral Acco unting Office, or any other fed eral regu latory agency , upon requ es t for m onitoring purp ose s l. Agreem ent between County and SubGrantee 2. Draw l\equests and supp on l ng doc umentation (see Secuo n IV Draw Reque st s) 3. Beneficiary Data (see Se ction V Reporting) 4. Ann ual audits 5 . Record s of compliance w ith federal procurement rules when the SubGran tee awards con tra cts, utilizing CDBG funds, for services, supplies, materials or equ ipment, that a re in th e am o unt of Sl 00,000 or more, or wh en CD8G funds, in any amount, are us ed for constructio n ac tivitie s. SubGrantee s should follo w the ir local Ju risd iction's or State pro cu rement policies; pro vided that th ey are not in co nfli ct with app licab le fed e ral law . Labor clause s contain ed in HUD -4010 and th e applicab le Davi s-Ba con wage rate de cisio n mu st be a ph ysica l part of a bid pa ckage . 24 CFR 85.3 6 a. Copi es of bid docum enls b . Cop ies of contract s c . Cop ies o f all paym e nt s and supp o rting documentation l o co ntr ac to ,s and ve ndo rs 6. Reco rds pertain ing to Labor Laws and Requ i rements hrt p ://l'lw1v .h ud .go1/officcs/odm/hudclips/fo rms/files/40,0.p df 7 . Da vis-Ba con wage rate dcci 5io ns when pro ject cos ts arc S2,00 0 or more 8. Davis-Bacon weekly payrol l re cords , incl uding overtime records 9. Section 3 outreach efforts, for contracts between the County and SubGran t ee t hat are in the amount of $100,000 o r mart:!, and for contract s be twee n the SubGr.lntee and it s sub - con tract ors that are i n the amoun t of $200 ,000 or more a. Women and Minority Busin ess Enterprise · o ut rea ch efforts and re cords of contr acts w ith woma n-and rn lnority -owncd b us iness es b . Co pies o f contra ct s wit h sub -contractors 10 . Re co rd s of le ad-base d paint asse ssment, ab atement and final clearance, if applicable 11. Re co rd s of asbestos ass essm ent , aba t em en t and fina l clearance, if appli cable 12 . Records of acquisition and /or re loca tion, if app licable ~--~™IllI,l 1, Perfor mance Go al: Ocreate su lt;ib le ll ving env iron men ts; ~Provide dece nt affo rda ble ho using, O cre.J le economic ooportunitle1 2. Ferlor1T1ance Outcome O Ava1 lab ill tv/Acc 1m iblhtv : C Affor rl ~hitltv: @ Sum,i11;\b 1h1y l. Chl'ck bo~ ,r ::r rojert ad d1c !.~ l\ to be marked a\ con l1 den tml 0 4. Act MtV Puroose . 0Pnmrn•. Homele1s ne~s 0 HelP th e Homeless : 0 Help thos e with tt 1V/AIDS;0 1l elo persons wllh d sabili:ie\ 0Accomp1l~hments to be rep orted ;;1 ~nol11er ~ctivlty : 'DIS~ 6. Activity bcing camciJ oui Uy Ciran tt e 'Ovu. Ono lfll:S, .icti~ bt:l"t' c..tmtd ou l through, 0Employi:e \, 0 Cor11ui;:to 11 D Bot h If A.grce rn cn l 1s w ith another County •~epartment, the aC1iv 1tywill he car1ied out by: Ocounty cnp1oycci, O comrac to ri; Ollo1h A1ca Type : O cOFO A,ca; 0 Loea l l a1get /lrea ; O!itri11 egy Arc11 Spe cial Chara:te r1st1cs · OP1es 1dent1~lly 0ed;ue d majo r D,sa1ter Area ; O H1st oric Prescf\tat !on Aru ; OBrownlle!i: Redevelopme nt A11!o1 -1:1dlca 1e number of acre ; rem eoiat~a : 10, Ar;Uv 1t v ln!c rmA llon : Oone-lor •One Rcp!;t(cmcnt ; Q Dl\placcmen c; O ravo red ActM tv; Q s pedal AUl'Hmcnt; Q R('votvln 1: Fun d; Onoat Fund cd Page ~ • • • Attachment 1 Frdcra l Fundin g Accuunlallility and Trans paren cy Act (FFA TA) ln accordanc e wilh Federa l Acq ui sit io n Regulati on Clause 52 .204-10, re port ing is req uir ed for award s of S25 ,000 o r more. - In ro rrn e l io n Fidd Respo nse Ddi11i 11ons C4n be found on U1e r:vcrse of Uus form I. Age nc y or Juri sdic1i on DUNS numbe r: Ar a pahoe Coun ty 2. Sub11.::1 p 1ent nam e Receiving ,,\ward : C it y o i Engl~w ood ], s u·bre.::ipicm Parc m UUNS llU1'"1'o cr: (re po rt if rl iffo ren1 fr o m A[~c ncy n umhf'r obov,) 4. Locatio n of Entity Rccci , ing ,\wa1d : (foll street uddrcs s) ;, Pr im ary loca ti on of Pc rfo nn ancc of the Award: {City. S t.at e and Congr essional Di strict) Answ er Tru e or False (below ) 6. ln l11 c prcc:ding fi sc 1I year, Co nt ni clO r rece ive d: H.) $25,000,000 or more in annua l gross revenu es fr om fe de ra l pr ocuremen t co ntra cts/subcontra cts a.'l d/o r fed eral financia l nss ismn cc aw ards or subawards subj ect to thi: Trnn sparcncy Act. b.) 80'% or more of its annua l gr oss rev enues fr om fe deral proc urement contrac ts/s ubc ontracts ""1d/or fede ral finan ci al assis tance award s or su haward s !>uh ject 10 the Trn m parcncy ,\ct. c.) TI1 c public docs no t have access 10 in fomliHion abou t lhe compe nsa tion of its fh ·e mos t hi gh l}' co mpc nsaic d Executives thro ugh pe ri odic reports li lcd through the Secu rtt 1es Exc h•n•e Ac t of 193 4 or lh e IRS. -A n rmswer to qu es t,on 7 lJ' requued ON L )' when all an swers to quc.s twns 6 are tru e. i . Name s and to ta l com pensa tion of the fi ve (5 ) most highl y co mpen sat ed Ex ecutive s fo r the prcc cd tng fisca l ycii.l . Prim >-la me Cu11 11x:11 ~.i1iu11 AtmHIII I Page 7 -------·-··------ By :iigniug bel ow, I ccn ify lhc i11fur111 at ion cu111c1i,11cd in lh is rcpon is coinp leu. and accurate to th e bc s1 o f my k.J1o wlcJgc . Sigmi turc o f Re sponsib le Admi11i :.1 rn w1 and Ti tle Date , ..ifinitions 1 The DUNS Number of th e agen cy re ceivi ng the award , which is used as the uni que entity identifier. DUNS Number -Dun and B radstreet (D&B ) -This co mmercial ent ity mainta ins a repository of unique ident ifi ers (D-U-N-S Numbers), whi ch are nine-digit seq uences re cog nize d as the un iversal standard for identifying busi ness en ti ties and corporate hierarc hies . Any organization -- that has a Federal con tract or g rant mus t have a DUNS Number. 2. T he name of the entity rece iving the award , Sub -Gran tee, Sub-Recipient , Sub -Awardee . 3 T he DUNS Number of th e agency recei vmg th e award (if differen t than Sub-Recipient in box #1 ), which is used as the un iq ue enti ty id entifier DUN S Number -Dun and Brad street (D&B) -Th is co mm erc ial entity m ainta ins a repository of un ique identifiers (DUNS Numbers), which are nin e-digit se quences re cogn ized as th e univers al standard for identifying business entities an d corp or ate hierarchies . Any org anization that l1as a Federal con tract or grant must have a DUNS Number. 4. T he b usiness office loc ation of the ent ity re ce iv ing the award under th e award including th e city , slate cong ressio nal distri ct, an d country . 5 The primary locat ion of performa nce under the awa rd in cl ud ing the ci ty, state , co ngressional distri ct, and cou ntry . 6. The na mes and total com pensa tio n of th e five high est-paid offi ce r 3 of an en tity if, In the prece ding fi st;al yea r , th at en tity receiv ed . 80 % or mo , e of rts annua l yross revenue s in Feueral awa rds , $25 ,000,000 or more in ann ual gross reven ues fro m Federa l awa rd s, and th e public doe s n ot already have ac ces s to data on executive compensa tr on thro ugh reports til ed under sec tion 13(a ) or 15 (d) of th e Sec uriti es Exchange Act of 1934, or section 6 104 of the Internal Reve nue Code of 1986 Page 8 • • • • • • COUNCIL COMMUN ICAT ION Dale: Age nda Item : Subject: lu ne HJ , 20 12 11 d II Ce ntennia l Agr ee m en t for Tem porary l ease of Return Flo,vs I nitialed By : I Sta ff Source : U t11i1 ies D epart me nt Stewart 1-1 . Fond.1 . Direc tor o f U tiliti es CO UNCIL GOA i AND PREV IOUS COUNCIL An-ION Co uncil p.lsse d the origi n.ii Ce nt enni;i l AgIee ment for Temp or,1 1) Lea se of Return Fl ow s on Ju ly I , 200 2 and re,,ewed May 19, ~803. - Council passe d the Ce ntenn ia l Ag reem ent for Te mporary Leas e of Return Fl ows o n Jul y 12, ]004 . Th e ag rec rn en l w.,~ ,1 re newal of that agr em em. RE CO MMENDED ACT ION The En glev,·ood Wa te r and Sewer Boar d, at th ei r Jun e 1 :?, 28 1 2 mee ti ng, reco mm ended Co un ci l app rova l of the Agreeme nt io r Tem porary Lease and/or Re-Di ve rsio n o f Reus ab le Return Flows of Wi!ter Ag 1el.:!m ~n 1 wi lh Ce nt en ni al VVa ter an d S,rn ita ti n n D is tti c 1. l1 b a:s o 1ec o rnm e ncl ed tha t th t! Ci ty M ana ger be gr,rn ted th e aut hority 10 ex t end th e agree men t on the anniversary da te fo r three su ccess ive ycJ rs. BA CKGROUND, ANA LY SIS, AND ALTERNATIVES IDENTIF IED Englewo od inj ec t granul ar activa ted c.:-tr bo n to impro ve WJ ter quJlity into a forebay near Union t\ve. and th e S. Platt e Riv er , but the pr ocess cr e,1 tes blackene d wa ter tha t can not be direc tly intr o duced int o Ci t)· D itc h for exc h angi ng . Clea r wa ter r an be exchan ge d up Ci ly D itc h but mu st be pu mpe d in to th e ditch fr om a fo reb ay ad jace nt 10 the All en Pl an t. En glewoo,I has no pump o r pip~ for pumpin g th is torebay, but Cen ter ni al 1s ag ree ing to prov id e an d in stri ll the pun1 p rmd pipe at C e,,ten nia f's so le ex pense. Cen tennia l m,ns n.'lJSdb le wc1 stewcH~r ret urn flo ws to th e S. Platt e Rive r .1nrJ [ngl ewood h.:i ~ n11:.!,1 l1 S to re-diver t these Hows al U ni on Aven ue and eith er use th em or redeli ver to Cent enn ial. The propo se d ag ree m en t wo uld di \•Crt the relurn fi ows Jnd pay Ce nt ennia l $8 5.00 an acr{!•too t tor the fl ows, plu s p11 n1p1n g cos ts. lnglewood w ould only ,1 cqwr e the return fl ows at its so le disc r ti on. Cen tenn ral w ould c.1c qu1r e aH return Oows delivere d to M cl ellan Rese rvo ir th at are not ac qu ired by Engl ewood and shall p.,y f nr,lewood S30/,icre foo l, µlus pumpin g cos ts . l'I NA r-.C IAL IM PACf Eng lev,•ood w ill pa~, Cen tenn ia l $85 per a cre fo r all re1 wn :lows it c hooses to acquir e fro m CP n :Pnn i;1 I and Cen ten nir1I sh ,1 II p ;1y Fncl ewood \30 pP r ilf'ff' io r rP turn flow-. t'lrq 11irPrl hy c n te nn 1JI. LI ST O f <\TTAC HM ENTS Waler an d Sewer Board Minu tes fr o m lun e 13, :Oi 2 \Na ter an d Sev.1er Board M1 n u l es fro m hme 12, ~O 12 Propos d Rill inr Ordin.1n r t-' • • • • • • WATER & SEWE R BO A RD PHONE VOTE -WEDNESDAY, JUN E 13 , 2012 Ph one Vo te Roll Call . Co nta cted: Clyde Wigg in s, Chu ck Haben ic ht , Tom Burn s, Kell s Wa ggo ner. Jim Woodward , Linda Ol son , Joe Lay, Wayne Oakl ey, John •loore , Rand y Penn I. 'II NUTF:SOF Tll l::.I NEIZ,20 l 2MEETI N<..;. Mo ti o n : Approve minu tes o f the Jun e 12, 20 12 Wate r an<l Sewe r Board meetin g. Mo ve d : llabcni cht, Seconded: Wiggins Motion passed unanim ously . Th e next Water ai:cl Sewer Board mee tin g will be Tu esday , Ju ly 17, 2012 at 5.00 p.111 . in th e Co mmun ny Deve lo pm ent Co nfere nce Roo m. Res pec tfully subm i11ed, Cat hy Burra ge Re co rdin g Secre tar y • • • l{oll Call. WAT ER & SEWER BOARD MI NU TES T UESDAY , JUNE 12 , 2012 Prcsr nl : Clyde IVigg111s . Jo L1 y, Chu ck Habc111ch1. Tom Dums, Wa yne Oakle y, Kell s Wag go 11cr, John .V!oo re. Ran d y Pc 11n. Lt11da Olson , Jim Woodw ard, St ewa11 fo11da (No l vo lin g). Ca thy Burra ge ( 01 v01:11g). Ab sent/Excused : No ne Also pre sent: Tom Br ennan. En gin ee r IV and Ya ss cr Ahoua ish, Engine er I V . The meeting \\':J S ea llrd 10 ord er al 5:0 1 p.m . L~l I M IN I JT l:SOFTHEMAY8,20 12. Al'PROVED BY PIIONE VOTE The Minu tes o r the Ma y 8, 20 12 Water Doa rd me et mg were ap pro ved by pho ne ,·ote on May 18, 20 12. l~l 2. AGR EEMENT FOR TE Ml'O lv \R \'LEASE/IND/OR RED !l'ERSI ON o r R.EUSADLE RE TUR N FL OWS . Tom 8 rl.!nn an, Engi nee r !V . npp ar ed before the Board to disc us s th e ag rcc 111 en1 in whi ch Cc n1mnia l own s reusable was lcwatn re turn nows 10 the S. l'l all c Rive r lhal Englew ood ha s me ans 10 re-diver1 at Urnnn ,\vc11ue Mo1i on: To recomm end Cou nc il approv al of 1he Agree mcn1 for Tern po ra1 y Lease a nd/o r Re-Divers ion o f Re usab le Rerum now s of Water As'l'ccme,11 with Cente nnial Water and S.:m it:n!on di s1ri ct. It is also rec ommen ded th at th e Cit y Ma nager be gran ted th e au th orit y 10 ren ew 1hc agrecmcm on th e an niv ersa ry date for three success iv e yea rs . ivtovcd : '1um s Seconded : Penn Mo 110n passed una1111nous ly. l~l 3. ALL RECYCLE -WESLEY AVE . V A CATION UT ILITY ISS UES . Tom Br en nan revi c\\'ed th (' prop osed vacat ion w ith A ll Recy cle Pr esen tl y n \\a ter main is loca ted in th e Pub l1 ROW in \V . Wesle y ,\,·e. and \V . ll arva rd Ave. and"' an ease 111 e111 ,n vacated S. Pec os St. that servi ce onl y .'\I I l<.c cyc llll g w11h 12 taps ranging fr nm °'/R" 10 2". T he Hn:ird rcco 111m e11cl s ,\11 Rccyclr lak ow nershi p of the wa1 <·r m~in s rind ass um e all main tenance o f th em. An er d1 sc uss 1o n, th e re was a genera l co ncurren ce from th e \Va ler flo ard 10 allow All Recyc ling ass um e ow nership o f l hc main . A che ck \'a l\'c and m aste r meter i n \V. \Vt.:slc y Ave . an d W. Ha rvard Av e. at th e ca st prop en y line of . Rarila St. will be required . J GRAND AVE . -WAT ER LI NE CONS TR UC T ION . • The 13oard rec eived a me mo "rom Mit ch Ril ey, d,,ted Ma y 29. 2012 discussing co nd iti ons • tha t res ident s ma y encounter j urini; constru cll on of the W . G rand Av enue w alt'r main . l~l 5. ENGLE WOOD W ATE R CONSER V t\T IO 'PLAl'\NN ING GRA '-IT i\PPLIC A TIO 1 -DRA FT . Y"'~~~, AIJuu.1i~lt rc:v 1t:w cd 1l11; \V .i t1..:1 Cu n~c1v~1 tiun Plan G1 .111 t Appl ic.i liun drafi lha t wa s subm i1ted to the Colorado Wa ter Co nser.•auon Boa rd. This is a pr ere qu is ite to obtaini ng fi 11 a11 c ial ass ista nce from the C'olom do \Va tcr Co nse rvat io n Hoard and th e Color~Jv \Vatl'I R c:,uu1ccs and Puwc r D1:\'du p111c 111 Authu 1 ity. lfill1 6. DR OUGH T MA 'AGEMENT PL AN . (ATT . 6) Yassc r Abou a1sh reviewed the Drou gh t Manageme nt !'Ia n dra ll. Mr. Abouai sh expl a111 cd 1h at th is is :t rom poncnl o f th e Wate r Conse r.•ation Plan Pub he no ti ces , fe edback and re sid ent i11 \'olvcmcn t ,,.-ere di scusse d. • • 01 • • 7. PRESS REL EAS L FR OM COLORAD O DEPT. Of-LA W, "AT TORNE Y GENE R.A L ANN OU NC ES IN DICTMENT O · CENT EN Nli\L BUSINES S SU SPEC T ED Of-DHR1\UDING WE ST ERN SLO PE RESTA UR A NT S." I he Uoard rccL'l\ cd an ar11clc re ga rdin g 1hc 1nd 1c1men1 of I-r ank Ura nds c a nd Erica \V ic ki nd-Br andse and Ccnl cnnial-bas cd Pro Grclsc Trap Serv ices, In c. II is all eged tha1 lhcy lie d on an oflicial fo m1 and defraud ed rcs 1aurn n1s in Gr.m l lll nc11on. l~l 8. MO VI NG JULY 10 WA T ER BOARD M EET IN G TO JU LY 17, 20 12. Th e July \V:11 cr :in d Sewer Board mce1ing was move d 10 Jul y 17,20 12. lfJll 9. OT II ER . Kon e The mec1ing adjou rn ed al 6 : 14 p.111 . Th e 11 cx1 W,11 cr an d sewer board meetin g will be Ju ly 17. 20 12 at 5:00 in 1he Com rnu nily Deve lopme111 r.on ference Roo m. Rcs pe ctf\1lly subm itt ed, ~ Cath y Burrage Reco rchn g Sec retar y • • • ORDINANCE NO SERIES OF 20 12 BY AUT HORJT Y A BILL FO R COUNC U.. IJ ILL NO 41 INTRODUC ED BY COUNC IL MEMB ER AN ORD INA.\ICE AU THOR.lZ L\IG A LEASE AG R.EEME NT BETW EEN CENT E!\N lAL WAT ER AND SANlTA TION [)I STRJ CT AN D THE CIT Y OF EN G LEW OD, CO LOR.A DO, ENT ITLED "AG REEM ENT FO R TEMPORA R. Y LEASE ANDiOR RE -DIV ER SIO N OF RE USAB LE RET URN FLOWS OF WA T ER", WHFREI\S. Fnglcwoorl injcc1s gra nul ar ac tivated c:1 rbon to imp rove wa te r quality nea r Uni on A vc . an d Somh Plane Ri \'er, bu t the proce ss c reate s blac kened wa ter 1ha1 cann o t be dir ec tly int rod uced in to 1h c City Di 1ch fo r exc hange; and \V H l:1U:AS , clea r wa ter ca n be exc hanged up ctt y dttc h but 111 11 s1 be pum ped mt o 1hc Cnv Dit c h fr om the rc.:scrvoir ac!jn ccn t to the All e n F1hcr P!a nl, and W I I ER.EAS , Eng lewood hJs no pum p or pipe fo r pum ping th.i s water, bu t Ce nt ennia l is .:1gree 1ng 10 pro\'idc :md insta ll tli e pump anc.l pl '.JC a1 Centen ni al ·s ~o lc expe nse; and \VH EREAS. Ce nt en ni al \Valer and Sa nita tion Dis tri ct 0\.\111 S reusab le ,,•:ts te watcr re 111m fl ows 10 the So111 h Pl :111(' Rivrr . an d 1hc rity nf F.nglewood hali m cm 1s lo re-di vert these fl ows at Union Ave nuc-and eit her use th em or redel iver them to Centen nial ; and WHEREAS , the Agreemen t auth ori zes di vers ion of th e re tu rn n ows and paymen t to Ce nt enni al of$85 .00 an acre foo t fo r th e nows, plus pumpi ng co sts: and WHERE AS, Ce nt enn ial wo uld acq uire all re turn nows delive red 10 Mclell an Rese rvoir that arc no t acq uir ed by En !;lc wood and shall pny En gle wood $30 .00 un nc rc foo t. plus pum pi ng costs; and WHEREAS, th e En ~kwo od City Cout 1cil appro ved an ln tc rgovc mm cntal Agreeme nt fur the lease of En glew ood's Smp lus wa ter in 2003 an d 2004; and WHE REAS, the Englew ood Wate r and Sc" ,r Board reecm mendcd approva l of the Agreement for Tem porary Lea se AncVO r Re-diver sio n of Reusa ble-Rerurn flow~ o f \Vale r betwc:::e11 Cen1 cn nial Wate r an d Sa nita tion Dis tric t and th e City of En glewood at i1s Ju ne 12. 20 12 mee ti ng . -1 - N \V , THEREFORE . BE IT ORDA INED BY TH E CITY COUNC IL OF THE CITY OF ENGL EWOOD , CO LORADO , AS FO LLOWS : Sec ti on I . The Eng lewoo d Ci ty Co un cil hereb y app roves renewal of the Lea se Agrccmcn1 between the Cit y of Englewood an<l Centennia l \Vatcr and San11ation Dis1ric 1 cnti 1l erl ''Agreement for T cmporn ry I e:1,c tmd/or Re•nivcr1ii n 11 o fR e11s:1b lc Re turn Flo ws n f \V n1cr'', A copy of s11 1d Agree ment . marked "Exhibll J\ .. , is nttn chcd hcrc1v nnd m curpurnh.:d hen:in by rt!fen::11 cc. Section 2 The Mayn r ;:met C ty ,Jer k are hcr chy autho ri zed tn sign and :m es t 1hc ,;;,a id Agr eement for a nd on behalf o f the Ci ty Council f the C it )' of Eng lewood Scctwn 3 rhc l:nglcwood C11 y Manager shall be au 1hon zcd to fun he r ex tend and/or amend th e ''Agn .. >t:mcn l For Tempo rary Lease And/ r Rc-Divl!rSiCl n f Reusa ble Return Fl ows O f \Va ler'' fo r a pe riod o f three year s through Oc tobe r 20 141 20 15 and :!O 16 ,f needed . Introd uced. read in fu ll. and passed on firs t read in g on the I 81h day of June, 20 12 . Publi she d by Title ai; o Bill fo r an Ordin ance 111 the C'!ly's v fficial ncw 5p~p cr v n th e 2:?nd day of J1111 e, 20 12. Publi she d as a 13ill fo r an Ordinan ce on the Ci!y's offi cia l websi le hcg innin g on the 20 th day of June . 2 12 for 1h 1n y (30\ da ys. ATTES T : Randy P. Pe nn , Mayor Loucn s!u a A. Elli s, C11y Clerk I, Louc n slu :1 A. Elli s, Cuy Cle rk o f th e C11y of Eng lewoo d , Co lorado, hereby certi fy th a1 the abO\'C and fo rcgoin i:; is a true copy o f a Dill for an Ordmancc, int rodu ced , rcild in full , an d pa ssed on fir st read rn g on the __ day of ______ . 20 12 LoucnshiJ A. Ell is -2 - • • • • • • AGREEMENT FOR TEMPORARY LEASE AND/OR IU::-DIVE R SION Or REUSA.UL E RETURN FLOWS OF WATER . 1. lntroduc11on : Parties and Purooscs . Centennial Wa ler and Sanitation Di str ic t (Ccntenn.ial ) own.s reusab le return nows to the Sm11h Platte Ri ver whi ch consist o f C entennial's reusable wa ter discharged by C entennial 's M nrcy Gu lch wa stewater lrcutrnent plant (the return Oows). The Ci ty of Engl ewood (Englewood) has a means to re-divert the return fl ows at Uni on Avenue , and citl1er retain them for use by Engl ewood or redel iv er same to Centennic .. The patti es intend tliat En glewood shn ll attempt to divcn the rclum fl ows, w1dcr lhc circ11m~rnn ces sct·fort.h be low, ,md pa y Centennjal for the return fl ows ii sa me arc retained by Engl ewood ; and th at Ce ntcruiial wil l p ay Englewood fo r re- directing th e 1eturn nows, ir sa111 c i:U-c rcJclivcrcd to Ccnl cnnlal . It is anti cip ated t.hat Englew ood wi ll attempt to dive n the return nows at i1s Union Aven ue pump .s tat.i on, and either u~c same immediately in its Al len Treatment Plant , or exchange same up C it y Dit ch to M cLc ll au res er,,o ir, i.n Englewood's dis cretion . Th erefore, the panics have agreed as follow s: 2. Ccntc nu iu l to Gi ve No tice o f Avai h1bi lit y; En glewoo d Res,on~c. Centennial will advise Englewood, on a daily basis , of the amount o f ava ilable rctmn n ows at Englewoo d's Union Avenue pump sta tio n . Englewood wil l ad vise C entc1mial. on a dail y bas,s, of available re.tum fl ows Eng lewood will 001 l.>e div erting . 3. Engle wood lU Attempt 10 Di ven. Englewood will make reasona ble efforts to lawfully divert the return flo ws at its Union Avenue pump station . Engl ewood shall have no o bligati on to divcn : a) if divcr..ion woul d impai r the necessary quality of water in!.rod uced into Englewood's water tr eatment pl11 nt o r introduced iot o Ci ty D itch fo r exchange, as detmnined tn Englewood 's sole disc reti o n: b) except to th e extent that Englewoo d determines to u se th e return fl ow, imm ediately in its Al len Treaunent Plant, plu s the exchange capac ity in C ity Ditch; c) to the extent tlia t the capacity in Englewood's pumping system after su pply ing Englewood 's demand is less th an all of the avai lable return fl ows. Englewood shall have no obligation to use th e ,eturn fl ows immediately in its All en T reatment Plant. While En glew ood shall make reasonable ciJon.s to divert the return fl ows, the panics recogm ze th at various fa ctors may mak e diversion im prnct 1c nl, nnd Engle woo d sha ll have no liability to Centennial for failu re to divert . Englewood will account for re turn n ows diverted at it s Uni on Avenu e pump st ation . 4 , Englewood to Ex change Up Ci ty Dit ch . Englewood will make rea sonab le efforts to exchange the diverted return Oows up C it y Dit ch and into M cLcllan Re ser,,oir, via th e pump station from City Ditch to Mcl..ella.n Reservoir. 5. fulgl_ewood's Op ti on to Acqui re Re turn Fl ows Deli vered to Mcl..ellan R eservoir. Englewood will acco un l for the return fl ows deli ver ed by ex chnngc to McLcllau Re serv oir, Englewood wil l have the option to acquire the return fl ows rlclivercd to Mcl...e ll an Reservoir (and Englewood will •"'!uirc ,ctum Ouw s used immedi ately ill Englewood 's Allen Treatment P lant). Within four days aft er th e end of ea ch week (ending Sa turday at midni gh t} En glewood will notify • C entennial if it wi shes to acqu11c al l nf th e return nnws d eli vered 10 Mclell an duri ng th a1 week . Englewoo d wi ll pay cn tc:nnia l $85 per .o cre fo ol for nil of the return fl ows which it acqu ires, and pay 1he rumping costs ns soc intCU v.1tU iliu sc 1etw 11 nows. Rdum nows so acq uired by Englewood shall be treated as Englewood's wawr fo r nJI purp oses, an d ma y be used by Englewood r delivered to Cemeni1ia l unde r any agreement between Eng lewood and Centemual. Return flows del ivered to M el .e ll an ns 10 which Engl cwonrl rl nc ~ n o 1 give such noti c.e shall bel ong to Centenni::i l. 6 . Ccntcnnia l 's l'aymet1t for Re'"!Jl Fl ow~ Acquired by Cent ennial. C entenn ial shall aC<1 uirc HII rclum Onwi. clr.livcrc:d In \1cf cl!;m Rc~civoi r thil l nre nnt ncq ui red by Eng lewood . Cente nnial r.hall pay Englewood $30 per :i cre foot to retu rn fl ows acquir ed by Ce ntennial, plus nll pumpin g custs associated with dc Li,cry of those u:ruru fl uw.\i lu M1.:Ldla11 Res ervoir . 7. Tem noru ry Pumping f ac iliti l!S frrun the Forcba.,. Re servo ir nex t w the Allen Trcmmen l Pla nt Englewood curren tl y injects gran lll ar ac tiva ted c.ubo 11 (GA C) 11.Ho the fo rcbay .t <lja l';t:l\l tu the South Pl a11 c Ri ver , fro m whic h Englewood's Uni on Avcnucpumpin~ sta ll on pumps water to the Allen Treatment Plam faci liti es . r n,e GA C is injected because c f the current severe qi:alit y prob lem, in the South Pl a11 e River.} The wa ter con tainin g the GAC is blackcnc,I in cnlnr anrl th ere fore cannot be directl y introd uced int o City Ditch fo r exc han ge pwp oses. Th erefore, :i substilule supp ly o f c lear wat e r to be exchanged up City Dit ch must be pumped iuto C it y Ditch from a fo rebay reservoir adjacent to the Al len Treatment Plant (aol to be confu sed with the • l'o reb oy al the nvcr). (Pumping of th.t s subs titute su pp ly will be unnecessar y if the GAC injection at the river forcba y sh ould cease.) Englewood bas no pump and pipe to acc,,mpli s h the pumping of this sub sli tu tc suppl y fr om the forcba y reserv oir . Centennial will provide and ini;ta ll suc h n pump and pip e, and hook it up to a power source, at Ceutc:llrual's so le expense . Englewood and Centeru,inl wil l cooperate in determini..ug the loca tion , nature and instal lation of the pwnp an d pipe. Al th e end of this Agreement , Ceotcnninl will remove tlie pump, pipe and power hookup at Ccutennial's sole ex pense , unle ss the parti es otherw ise ngrec . ,, .. ."e11!ennia l will res tore ao y excovnti oo o r alt erm io u o f th e fore ba y and surrounding areas , a.t CenlL"!ln h1..l 's so le ex pen se. 8 Pumpin g Cos te;, Englewood wtl l reaso nab ly del crrn.i.n e pumping costs, whi ch are 10 include power , ot he r opcra 11on co sts, and main1 ena11 cc. 9. T cmunnti on. Ei1hc r F:ne lt:wnod nr Ct!n trmnia l rnny 1crmin atc thi s A[VCctn Cnt a A er ~ days wrillCll noti ce to the oth er pany . lf 1101 ~o l ennm ated , t.hi :; Agreement wiU tcrminutc nt th e soone r of Oc tober 3 1, 20 1.3 0 1 tl,e CC!,S ilt io11 uf fl ow s in Cit y Di tch bel ow the Allen Treatment Pl ant , wh.iche vcr soo ner occurs, unl ess th e pan ,es otherwise agree l'h.t s Agre<:mcn l rrmy be renewed fo r three (3) addi tional o ne (I) yea r tc n ns u pon tb e signat ure of the C ity Manager and th e Centennial Water .1n<l Sn nit~l ion f>i i;tri c1 M :rnaef!r . -2- • • • • 10. P;iymcnt. Englewood will account for dc li\•t:ncs , Englew ood wil l pay t:cnt enma l for re turn Oows acq uir ed b y E11c lcwood wi thin thi r1y (30 ) dn ys ufl cr the end of th e mout h during which particul ir del iveri es wc.:rc mm.le 10 E11g lc wo od Ce1Ue1u1iol will pu y .E 1,glewoo d wi1hi.J1 thirty (30'. clny s after the end of1he mo nlh dur ing wh ich panicular deliveries were mu <l c tu Ccn tc:1111 ia l. 11. Firnm c.inl Obli Patio n.,; ~ub jec1 10 Anpmprin11 nn . For nny mult iple-fi scal ycm firHln c1ol ohligot ions by th e Chy or Distri ct thnt extend bcyt •nd i1s cun c11 1·fis ca l yea r, the frnn ncia l obllgn tic )ns d f the Cit y or Di stric t wider thi s Agree me nt s hti ll be s ubject lo and hmll cd by the ripprop ruu,on of sufflc 1cnt funds therefo re by i1s govern ing bo dy. Fu nds for this A!(fccm cnt ha ve been hungctcd , aut horizc<l and appropnatcd by th e Ci ty a 1d Dis11 ic t ro , th e 20 12 fi :.ct1I ycttr , N01h ,11 g hc,·cm u blig at cs th e C ity or Di:mict to bu ciget, aut horize or ap prop rin tc fun ds fo r Any fu 1urc fi sCll l ye ar. 12. fu;j lc Ei]gincer . Cc:ntcndal will be: rc :;pom;iblc fo r :my nt·cc~:,1ry notice 10 the State Enginee r's office, 1.c;suri ng I.he S1n1e Engiuec,.r's offic e th 111 iLs rc1urn nows arc indeed reusab le nnd ~iveniblc by En!;lcwood, and rcpor1111 g 1n 1hc !SUl\c l:11gi11 cc1·s o f11 cc:, 111 cou p crntion with Englewo od . ClTY OF EN ,I EWOOD By · _________ _ Mayo r • Dated : _______ _ CENTENNIAL WATER AND SANIT A TJON L'ISTRICT • • • COUNCIL COMMUN I CATION Date : Agenda It em: Subject : Jun e I 0, 20 12 11 CI Resol u ti o n fo r a sup p lemental ,1ppr o pri a1i o n fo r the Humane Soci ety of th e So uth Plan e Va ll ey lnili aled By: Hnance and Adrnirns trauve )ervtees Uepartment I Staff Sour ce: Frank C..rygl t~w 1cz, Direc tor COUNCI L GOAL AND PREVIOUS COUNCIL ACTION C1 1y m111 ii discussed this issue "11h staff ,1 1 the l un e 4. 20 1:? S1udy Sess ion. Co uncil di rected s1a ff l o drafl a 1esol u1i o n for a supple111 en 1a l appropria11011 fo r $•11,000 to fun d the Human e Soci e ty of tht' South Pldti e Vd ll e} (H SS PV) :!0 12 u µe 1J t1u11 ::,. RECOMMENDED ACT ION - Sl aff recommends Ci ty Cou nc,I approve lhe aua ch ed reso lution for ,1 su pplem enlal appro pria1i o n 10 the 2012 Bu dge t to HSSPV oper;1ti ons as fo ll ows: SOURCES Ar-.D USES Of FUNDS GENERAL FUND : SOU RCE OF FUNDS: U nass ign ed/Unres lri l ed Res erves USE OF FUNDS : Pa ym en1 to the Human e Soc iely of th e Sou th Plan,· Va li er ~ACl<GROU ND, ANALYSIS , AND ALTERNAT IVES IDENTIFIED $4 1,000 S-11,C' 0 Thi s suppl ern en1 al c1pµr op 11dti on to 20 12 is prese nte d tor Counci l's consid er,lli o11 al thi s tin.,: be cau se th is ex penditur e wa s not anti cipat ed when th e 20 12 Bud ge 1 was pr epar ed Th e I llll i=ton C1 1y Coun cil vo te d to ,1pprovc pa yi n g th e HSSP V an add1t1 on ,1I $4 1,000. FINANCIAi IMP ACT The General Fund s unass 1gn ed/u nres 1r1 c 1ed reserv s w ill decre ,1 se $4 I ,IJUU . ;_151 OF ATTACHMENTS Proposed Reso lu tion •• ,. • RES OLUTION JO SERIES OF 20 12 i\ RESOLUT ION AP PR OVING A SUPPLEME NTAL APPROPRL",T ION TO THE 2012 BLU GET FOR TH.E HUMANE SOCIETY OF THE SO rl! PLAnE VALLEY Wi·ll,REAS , 1hc C'i1y of Fn glcwn ncl is rcq11 1rc<l hy Ci 1y Chane r 10 ensure 1ha1 ex pe ndi 111res do 1101 exceed legall y adopied appropriali ons: and WHER.EAS, 1hc 2012 Oud gc t was submill ed and approved by 1he Englewood C1 1y Counc il in Oc 1obc r 20 11: and WHEREAS, 1he Hunmnc Soc ieiy of 1he S0t11h Pla ue Va ll ey (I ISSPV) h;Ls rcqucsicd acldi1i o11al funding for their 20 12 opcra 11ons, and WHEREAS . 1hc cxpc nd11urc co uld not he fo1escc11 and 1hcrc fore was 11011ncludccl m 1hc 20 12 Bud ge t NOW , TI IEREF OR.E, 1:11: IT RESO LV FD OY TIIE C ITY COUNC IL OF TIii· CITY OF F.NG LE\\'00D, COLORADO, i\S FOLLOWS . Section I . The Budget tor th e C11y of l:.nglcwood, Co lorad o, 11; hereby ame nded for 1hc ye ar endin g 2012, :-a~ fnllmv ,- 20 12 SUPP L[MENTAL A PPROl'RL\TI ON GENE RAL FUND SOURCE OF FUN DS: Una ss ignedlUnres 1ricted Res erve r. USE OF FUNDS: Pny men t to the 1-lum:me Society of rh c Sout h Plauc Valley S 41.UU0 S 41 ,000 Section 2. Th e Cit y Man nger an d the Direc tor of Finan ce and Adiruni ,1ra11vc Servi ces arc hc ~cby nuthon zcd w make the abo\'~ c han ges 10 1hc 20 1 :2 Budget for th e Cit y o f Englewood . ADOPTED AND APPROVED thi s IS'" day of Jun e, 20 12. Rand y P. Pe1111, Ma yo r Lcucnsh 1,1 A 1:llt ;, Cny Cl er k I, Lo ucris hi,1 A Elli s, C11y Clerk fo r the Ctt y of En glc w1..,od, Co loro dr, hereby ce rt ify 1he above is a tru e co py of Reso luti on No, __ , Se ri es o f 20 12. Loumsh,a A Elli s, Ci ty Cle rk • • • • • • COUNC IL COMMUN IC UION D J lc: Age nda ll c rn : Suh jc cl: lune 18, 2 12 11 C ii Allen Plan t U hraviol et s1,s te m Design -Amendm ent #3 INITI ATED BY U ti li ti es D epa rtm ent I STAFF SOU RCE Ste\\art H. Fo nda, D irec tor of U ti li ties COUl'>CIL GOA L AND PREVI OUS COU NCIL ACT ION Counci l approved,, contrac l wiIh Camp, D resse r and McKee {C OM ) for e n ginee rin g and construc t ion rnanag eme nt !>e rvict.' o n 1\pnl 19 , ~0 1 0 fo r I hc des ign o f l hc 11 l1ra v1o l~t !U V) c/isrnfectrng sys tL·rn . RECOM MENDED ACT ION TIi l' [ng lc,"uod \•V,11c r and S •wer Bo ard, a t their May 8, 20 1:? mee ting, reconun ~nclc cl Coun ctl approval, by mo Hon, oi the co mrac 1 fo r Jdduion al en gmcen ng and ocs 1g11 se rv ices to C,Hnp. Drcs!>e r & tv\cKee 111 the amount of i,53,24000 for d esi gn o f el .,c1ri c,1I UPt(ra des to th e p lant l oad cen ter . BAC KGRO UN D, ANALYS IS, Al\0 ALTERNAT IVES ID ENTlfl ED Th Long Ter m Tw c En han c e d Sm f~Ke \•\•a ter Tre atm ent Rule w.1s ;1do pt e d b y Co ngre ss o n l;"m uary 5 1006. In this rule, th e En viro nmenta l Prot ec tion Agency requ11 d tha t wa te r sys te ms mee t additi o nal Cl'\'Ptos poridium (c,yp to) removal requirem ent s. Th e s1,s tem must be opera tio nal by Oc to b er I , 20 13. UV o p erat es with a band o f ligh t th at d isinfects wat er al a ce rt ain wav,•leng th in th e ul lrav i o let ligh t sprc tru m. Wate r at th A ll n f ill er Pldnt w ill be tr eat ed by th e UV sys ltrn ,1 fte 1 the filt ,ation p,ocess and beiorc cl 1l or in ,1ti o n , th en pu mped int o I he cli st 1i bl1ti o11 system. Th e UV p ro ce ss w,11 re d uce so d1u111 hrpochl or it t.' (ch lor111e) u~e . i!:J an ex I rc 111 el y f,1s 1 µrocc~s t o inJ.c ti v J te cry pto, 1~ p 1oven tec hno l ogy, requires th e small est fo otp11nt ,m d is :h m o st cost effoctiv t!'. L IJ1V\, the sel ec ll'cl en ginee r cuns11 ltc1 nt, has comple ted severJ I o th er UV sys tems th ro ugho ut th e Urn ted S!Jtcs. and they are also farnilia, w1 Ih the All f n W ,ltPr TrP tHmPn l Pl.m t, h;wmg ronc;u ltPd n n o th Pr wt1 tPr tr ea tm ent pla nt p rojects Th ey ha ve des igned 111 odi fi , ,,l ions to th e o ld clearwell . 11 clear.veil roo i, th e UV ~ys te111 . ,.11 1d th e ~h:<:tri cal up grcl(les D u ri ng an overall elec trical sys t m e\aluaI 1on by NEI, an audi t rcvt!i\l ed Ihat th e exis Ii ng ma in e lectric JI loa d cen I c r w,1s becoming o bso l et e. w ith rL·p~ur p J rts at .t prem ium Th e 1o,HI center 1s vitJ I lur p owering the entire plant, including ihe pumps an d trea tm en t p rocesses It w as de tc rirnncd that additio nal p lant el ect rica l upgrades to th e load ce nter a r e requir ed and would be cos t e iiec I 1ve ID include th is 111 the UV comtru c11on pr o1ec1 At tl11s time 11 1s r o uehly es1i mat ed th a t th e load center rnochi1ca11ons w ill cost SB00,000. Thi s w ill be b id with th e UV co n st,u c ti o n pro j ec t. FINANCIAL IMP AO' CDM 's proposal is fo r $53,2 40.00. LI ST OF ATTACHMENlS \,\ta ter and Se\•Ve r Boa rd Minut es iro n, Mav 8 ... 0 I:, O ri gin al Pr o fess io n.1 1 Se r\iices At;r e w 1v!nt Th ird A rn c ndmen 1 to Agreement • • • • WATER&SEWER BOARD TUESDAY , MAY 8, 2012 COMM UNlTY DEVELOPMENT CONFERENCE ROOM Roll C al l. Prese111 : Cl yd e Wigg in s, Ch uck Habern chl , Torn l:Jum s, Kell s Wagg oner, Jim Woodwa rd, S1cwan Fo nda (No l vo lin g), Cat hy Burrage (Not vo ting). Ab seut/Exruscd : Jo La y, Wa y .. s '-"~IL:, .<a im Mo ore, Randy Penn , Linda Olso n. Also present: Jaso n Clark. Tcm •lr enr:m an d Va ssar ALoui sh TI1 c mee1 ing was cal led 10 order at 5 :03 p.m. • .~: 1. MINUT ES OF THE APRlL IO , 2012 M EETING. • Motion : Approve mi nules o f 1h e April 10, 20 12 Water and Sewe r Boa rd mcc1ing. Mo ve d : Ha bcni ch l, Seco nd ed: Bum s. Mo 1ion passed una nim ously. ~: MOTJON FOR TIIE ENGL E WOOD WATER AND SEWER BOARJ) TO ENTER AN EXECUTIVE SESSION PURS UANT TO C RS24 -6-402(b) FOR DI SCUSS ION OF WAT E R I.ITIGATIO N WITH TIIE WATER ATTORNEY. Moved : 1-!aben ir hl Scron d r d : Waggo ner Molio n pa ssed unan imous ly. Lmda Olso n cnl erc d al 5:07 p.m . .. l~l MOTION TO IlETUR_'I TO TH E REGULAR SESS IO N OF TII E IV ,\TER AN D SEWER BOAJiO M EETING OF MAY 8, 201 2. Motion : Woodward Seconded : H abe 11i ch1 Moti on passe d unanimo us ly. ~I 2. SOUT HGATE S UPl'LEMENT 11 167. Th e Board rece ived a requ e,1 fr,,m C:ar la G. Shankl e [or in c,us:.,r, r i <:upp lement #167 to inc lu de a par cel or 2.39 ac res int o th e So u1hga1c Sai 1it at ion Di strict for res ide nt ia l use. The purpose of t.h c in clusio n is to insia ll a sewer !me and co nn ec 1 to' th e ex istrng sewer ma.rn m the s u·ee t. Mo ti on : To recommend Co unc il approval of So uth ga te Supp!ern cnl 11 167 . Mol'ed : Waggo ne r, Secoud cd: Bum s. Motio n passed una nim ous ly. '~• 3 . ALLEN PLANT UL TR.A Vl 0LET SYSTE M DESIGN -AMENDMENT 11 3. Tom Brennan , Utiliti es Engineer, appeared 10 gi ve an ov erv iew o f the ult raviole t (UV) project for u,., Allen Filter Pl ant and th e proposed Am endment #3 . This :•:!J en dm cnt is for the desi gn or electrical up ;;radcs to the pl ant load center . Mo ti o n : To 1eco m111c11J Cu uu ~II ap pr vval ufthc co nt rac 1 fo r add it io nal engi nee rin g and desig n se rvi ces 10 Ca mp . Dresser & McKee in the amo unt of $53 ,240 .00. Moved: Ha be nic ht , Seconded: Waggo ne r. Motion passed una1 1irn ous ly. l1), 4 . ALLEN !'LANT ULTRA VIOLET SYSTEM DES IGI\' -AMENDMENT ff ~. Tom Bre nnan appe2rcd to i,:ivc an overview ofthc pro posed Ame ndm ent #4 fo r 1hc AI IC'n Plant UV syste m. The proposed contract will be for engin ee ring serv i cs durin g cons tru ction, site visi1 s, specia ll y insµcct1ons aJ1tl des ign cl a•i fications . • • l\1otiou: To rcco mm cn ci Co1111r il ~ppro val , by moti on 1 of the contrnc t fo r addi tiona l engi nel!r ing an d co nstru ctio 11 management serv ices to amp. Dresse r & McKee in 1h e am uu111 ofS272,8 14 .00 fo r constru cti on manage ment sc tvi ces . • Move d : Bums , Seco nd ed: Waggo ner. • • Mot io n passed unanimous!)'. •~j 5. DROUGHT MANAGEMENT PLAN. Vassar Aboui sh, Utiliti es Enginee r IV, ap peared 10 di sc uss th e prn gress of En3lewood's Wate r Co nse rva tion Plan and Drought Mana ge ment Plan . A possible $50,0 00 gran t fr om the St ate was al so di sc ussed . A n anic le will app ea r in the upc oming Pipe line address in g drou ght miti ga ti on and conservation p la nmng . ' i.~. 6. C HA NGES I N COLIFORM PROCEDURES. Jnso n Clark , Wa ter Plant Superin tend ent. ap peared to explain the State 's new cu li funn te sting procedures . The Allen Filte r Plant has not experienced a maximum contamin ant leve l vio lation fo r ba ctcn a in the last 30 )'ea rs, but with the new poliC )' the odds o f havmg a vio lat ion in c reas e sligh tl y . 7. UNSCHEDULE D VISITORS. No unsched ul ed visitors. ·fill : 8. OTHER. None . Mee ting ad Jou med at 6 :40 p.m . The next Wa ter and Sewer Board mee tin g will be June 12, 2012 at 5 :00 in the Co mmu nit y Development Confe renc e Ro»m Respec tful ly submitt ed , • Ca th y Burra ge Recording Secretary • • • PRO FESS IONAL SERVICES AGREEMENT This Professional Services Agreem ent (lhe "Agree menl ") is made as of lhis _i.:l!!: day o f -1h!1r:,_~, 20il, (the "Effective Dat e') by Ca mp Dre sser & McKee Inc., 555 17" Stree l, Suite 1160Dtinver, Colorado 80202 , a flln~_ili corporalion ("C onsulta nt"), and The City o f Englewuod, Co lorado, a municipal corporation organize d under the laws of th e stale of Co lora do ("City"). City desi res that Consult ant pro vi de certain consulting services as descri bed in Exhibit A, and/or rela ted services as desc rib ed herein , and Consult anl desires to perto rm suc h services o n behalf of City on th e terms and conditions set forth herein. In co nside rati on of th e foregoing and the te rms hereinaft er set forth and other good and va luable conside ration, the receipt and sufficiency of which are hereby acknowledg ed, th e parti es here to , intending lo be legally bound, ag ree as follows : 1. Definitions . The l erm s se t forth below shall be delined as follows : (a) "In telle ct ua l Property Rig hts" shall mean any and all (by wha teve r name o r term known or desig nated) tangible and inta ng ible and now known or hereafte r existing (1) rights associate with works of autho rsh ip through out the universe, inclu ding bu t not li mited to copyrights, mo ral rights, and m ask- wo rks, (2) tradema rk and trade name rights an d si milar rights , (3) tra d e secret rights, (4) patents, designs , algorit hms and oth er industrial property rights , (5) a ll other intellectua l and ind us tri al prop erty rights (o f e'le ry kind and nature through ou t the unive rse and however desig nat ed) (includ ing logos , "rental" righ ts and rights lo Iemu11 eralion), whe th er arising by operation of law, contrac t, license, or otherwise, and (6) all regis tratio ns, inttia l applications , renewa ls, extensions, co ntinuations, division s or reis su es hereo f now or he reatter in force (including any rig hls in any. of th e foregoing). (b) "Work Pr od ucl" shall m ean all pate nts, paten! applica tions , inve nt ions, designs, mask wo rks, proces ses, me thodologies, copyrights an d copyrighta ble works, trade sec rets includi ng confiden tial information, da ta, des igns, manuals , trai nin g ma teria ls and docum entatio n, formulas, knowle dge of manufac tur ing processes, meth ods, p rices, finan cia l and accounling da ta, products and prod uct specifica ti o ns and all other lntell ec lu al Property R ighls crea ted, develop,id or prepared, docum ented and/or deli verec l by Consu lt an t , pursuant to the provision of the Services . 2. Statement& of Work. Dur ing the Ie rm hereof and subject to the term s and con ditions con ta ined herein , Consu ltant agrees to provide, on an as requeste d bas is, the consulling servi ce s, systems in legiation services, data conve rsion se rvi ce s, ,ra in ing services, and relat ed service s (th e "Services") as further desc ribed in Exhibit A (th e "Sta teme nt of Work") for C ity, and in such additional Stateme nts of W ork as may be executed by each of the pa nics hereto fr om l ime lo lime p ursuan t to this Agreement. Eac h Sta tement of Work shall sp ecify th e scope of work, specif ications, basis of com pens atio n an~ pay ment sc hedule, estimat ed leng th of timr r~q uire d to complete each Sta tement of Wo1<., including the est im ated starVf inis l1 da tP.s, and other releva nt information and shall i11 curpo ra te a ll terms and conditions containe d in th is Agre ement 3. Performance of Services . (a) Performance. Consu lt an t sh,,11 perform the Se rvices necessary to complete all services outli ned in Exhibit A in a limely and µrofessional manner consiste nt with th e spe cifi cations, if any, set fo rt h in th e Sta temen t c f Work , an d In accordance with in dus try stand ards. Cons ultan t agrees to utilize its prof essio nal engi11 ee ring expertise and creative tale nt s in co mpl eting the p rojec is oull ined In lhe Sla tement ()f Wo·k . (b) Delays . Car.suit.-: i agre.is to notify City pro mp Uy o f an y fac tor. occurrenc, . or even t co ming to its att en tion th"\ may a 'fo r.I Consultant 's ability to meet th o rc 4u irerm.'l'ls <" th e Agreem ent, or that is li kel t 1-, occasion ae I material delay in completion vi II ~ ;,. ,ifl<'IS contemp lated by th is Agre ;• 11e,nt , v an y Statement of Work . Such notice sha ll be give n in the eve nt of any loss or rea ssi gnment of key em ployees, threat of strik e, or major eq uipm en t failur e. Time is expressly made of the esse nce with respect lo eac h and every term and provision of th is Ag ree ment. (c) Discrepancies . · If anyth ing neces sa ry for th e clear (>'lders tand ing of th e Services has been ornilfeo frc,,; · e '\greemen t spec ificatio ns or it app ea <· ma t various instructions are in confli c.·, Vendor shall secure written instruction s from City's project director before pro ceed ing with th e perfo mance of the Serv ices aff ected by su ch omissio ns or discrepan cies . 4. Invoices and Paymen, Unless v<herwise provided in a Stat ement of Work . Ci ly sha !I pay the amount s agreed to in a Stat emen t of Work withi n thi rty (30) days following the acceptance by Ci ty of th e work ca ll ed for in a Statemen t of Work by Ci ty . Acce ptance proced ures shall be outlined in the Slat emen l of Work . If City di spi.~es all or any po rt io n ol an invoice for cha rg es, the n C it y shall pay the undi sput ed portio n of the invoi ce by th e due date and shall provide the following no lificalion with respect to the dis put ed portion of lhe invo ice . Cily shall noti fy C.lnsultant as soo n as possib lo of the speci fi c amount di spul ed and sha ll provide reasonable de ta il as to th e ba sis for lhe dispute. The parties shall th en att empl lo re solve lhe disputed po rti on of such in voice as soon as possible. Upon reso lulio n of th e dispute d po rt io n, City sha ll pay to Corrsullanl the re so lved amount. 5. Taxe s. City Is not sub jecl • taxalio 11. No federal or oth er taxes (exci lu xury, tran sporta tio n, sa les , etc .) shall be included in quoted prices . City shall not b o ob :igaled lo pay or reim bu rse Co nsultan t for a1.y faxes at1rib ula bl e to th e safe of any Se rvi ces which are imposed on or measure d by net or woss income, capilaf, net wort h, fra ro~ise, privil ego, any Olher ta xes, or ass essmen ts . no r any of th e foregoing im po se d on or payabl e by Consuhanl. Up on writt en no1ificatlon by City and subseque nt verificat io n by Co ns ult ant, Cons ullan 1 sh all reimb ur se or cre dil. as Appl ica ble , Cily in a tim ely mann er, for any and nil taxe s erroneous ly paid by City. Cily shall provide Consul lan t wit h, nn d Consu ll an l sha ll accepl In good failh , resale, direc t pa y, or 0lher exe mption ce,tifica tes , as app licable . 6. Out of Pocket Expenses. Consultan t shall be reimb ursod on ly for exp enses whi ch are expre ssly provid ed for in a Statement of Work or which have bean approved in advance in writing by City , r rovided Consu lt ant ha. furni she d such do cu mental ion for auth ori ze ex penses as City may reasonably re qu est . 7. Audits . Consu lta nt shall provid e such empl oyee s and in depe nd en t audi tors and Ins pec tors as City may desig nate with rea so nab le access to all sit es from which Services are perform ed fo r th e pu rpos es of pertor ming audi ts or inspections of Consu llant's ope rations and com pl ia nce wi th this Agreem ent. Cons ull ant shall provide such aud ito rs and in spec l ors any reaso nabl e assistance llrat they may req uire . Such audits sha ll be conduc ted in suc h a wa y so tha t th e Servic es or services to any oth er cus tomer at Co nsul tan t are not impacted adve rse f1•. 8. Term and Tennlnntlon. Th e term of th is Agr eemen t sha ll co mm ence on the Eff ec tive Da te and sha ll con tinu e un less thi s Ag reemen t is lerm inated as provided in this Section 8. (a) Convenience. Ci ty may, withou t cause and withou t pe na lty, lerm ir1d l e th e • provi sion of Se rv ices under any or all Sla tement s of Work up nn l hirty (30) days prior wrilten noti ce. Upon such tennina tion, City • • shall , upon receipt of ,m invoice from Cons ultant, pay Consultant for Services actually re nderer! pri•Jr to the effective ·date of such term ination. Ch arges will be based on time expended for a ll incomplete ta~ks as listed in the ap; 1icabte Sta teme nt of Work , and all complet ed tosk s will be cha rged as ind ica ted in th e ap plicable Statement of W ork. (b) No Outstanding Statements of Work. Eitr,er party may terminate this Agreement by provid ing th e .-th•ir pa rty w ith at leAst thirty (30) days prior w ritt en notice of ter mi natio n if th ere are no outs tanding Sta te ment s of Work . (c) Mc.l~rial B r ea ch. II eit her party mate r',lC ~ d 1,olts in tho performance or any te~,11 ,,1 , St· : ~'ent of Work or this Agreemen t with ,.,spt , ,,, d specifi c Statem ent of W ork and does not substanlia 1':t c ure such default within thirty (30) days alter receiving written notice of such default, then the non-defaulting party may terminate this Agreement or any or all .:,u tstanding Sta tements of Work by providing te n (10) days prior written notice of term ination to the defautting party. {d) Bankruptcy or Insolvency. Either pa rty may terminate th is Agreement effective upon written notice slating its intentio n lo terminate In the event the other party: {1) makes a general assignme nt of a ll or substantially all of its ass ets for the benefit of its creditors; (2) applies for. conse nts to, or acquiesces in the appointment of a receiver, tn ,ste e, custodian , or liquidator for its bu si ne ss or a ll or substantially all of its assets : (3) fil es , or consents to or acquiesces in, a p etit ion seeking reli ef •. reorganization under any bankru pt cy or insolven cy laws; or (4) files a petition se ek ing re lief or reorganization under any bankruptcy or insolvency laws is filed against that other party and is not dismissed within sixty (60) days after 11 was fil ed . (a) TABOR. Th e parti es unde rstand and acknowledge that each party is subject to Article X , § 20 of the Colorado Constitution ('TABOR'). Tha part ies do not in lend lo violate the terms and req ui rements .,, TABOR by the execution of th i~ Agreement. It is understood and agreed tha t th is Agree ment doe s not create a multi -fiscal year direct or in direct debt or obligation wi thin the mean ,ng of TABOR and, notwithstanding anything in th is Agreement to the contrary, all payment Ollligat,ons of City are expressly dependent and co ndilionerf upon th e co nt inuing avallabiltty of funds beyond the te rm of City 's current fiscal pe riod e nding upon the next succeeding De' ember 31 . Financia l obligations of C1 1y payable aft e r the current fiscal year are c0n tingent upon funds for th a t purpose bein g appropriated , budg eted, and ot1Ie rwlso made ava ilable in accorda nce with the ru les, regulations, and resolutions of C ity anu applicable law. Upo n th e failure to approp riate such funds , this Agre ement sl1all be de emed terminat ed. (f) Return of Property. Upon lerminalion of lhi~ Agreement, both parties ag cne to return to the other all propert y (in cluding any Conf idential Information, as defined in Section 11) of the ot her party that it may have in its possessio n or control. 9. City Obligations, City will provide timely access to C~y pe rsonnel , ,:;ys l t 'l1S and information requireo fo r Consuttant to i •erform tts oblip tions hereui ,d~r. City shall prc -vide to Cons ul1ant's employees performing it s obligations hereunde r at City's pre mi ses, without charge, a reasona ble work environment In compliance with a ll applicable laws and regulations, including office spa ce, furniture, te le phone service , and reproduc tion, co mputer, facsimile, sec ret arial and other necessa ry equi pme nt, supplies , and serv ices . With respe ct to all third party hardware or software oµen,ted by or on behal f of City, City shall , at no expen se to Consultant. obtain all consen ts, licenses and sublicenses necessa ry for Consuttan t to perform under the Sta temen ts of Wori< and sha ll pay any fees o r oth er costs associated with ot,ta lning such co nse nt s , li cen se 3 an d subli ce nses. 1 o. Staff. Con sulta nt is an inueµen ti~nt consu ltant and neither Consultant nor Consultant's staH is , or shall be deemed to be employed by Cit;•. Ctty is he reby co nt racting with Consultant for the Servic t:s described in a Statement of Wo rk and Consu ltant re se rv es the lig ht to dr,termi ne the m et hod. m anner ~ed mean s by vA1ich th e Services wi ll be pe rl orrn,•d . The Sorviccs sha ll be pe rf orm ed by Co nsultan t or Cons ultan t's staff , and Clly shall no t be 1eq uired to hi re, suJ.,erv ise or pay any as~i sta nts to he lp Cons u Nan t psrl or m th e Se rvices unde r th is Agree m en t. Exc ept to th e exte nt that Cons ultan t's work must be pe rlormed on or wi th City's comput e r,-or City's exis ting softwMe, all materia ls 1.·sed fn providing the Servi ce s sha ll be prc,,ided by Cons ult an t . 11 . Confident ia l Information, (a ) Obligations . Eac h parly hereto rnay rec eive from t1 1e ot her party information whic h rela tes to th e othe r party's bus iness, researc h , deve lopmen t, trad e sec rel s or bus in ess affai rs ("Con ff de nt iaf Information"). Subject to the provisions and except ions se t forth in the Colorado Open Reco rd s Act, CRS Sec tio n 24 -72-101 et. seq., each µa rty sh all protect all Confid entia l lntorrn atio n of the other party with the sa me degr ee ct ca re as It us es to avoid una ut horize d use, dis closure, publication or di sse mina tion of its own co nfidential inf orma ti on of a si mil ar na ture, b ut in no eve nt fess than a reas on abl e deg ree of ca re. With out limi ting the gen era lity of the forego ing, each party here to ag rees no t to dis closo or re ,~. any oth er person or enti ty access to ti ,~ othe r pa rty's ConfirJentlal Informat ion excep t such disclosure or access shall be pe rm ir.~d to an employee, agent, representati ve or inde penden t consultant of such pa rty req uiring access to th e same in order to perfom, his or her employ men t or servic 9s. Each party shall i 1su ro th at the ir e mploye es , agen ts, n•pres ,ntatives, and ind epende nt consul tants a rP advised of lhe con fid ential na tu 1e of the Confidential lnfo1ma tion and are prec luded from taking any action proh ibi ted unde r th is Se cti on 11 . Further, eacr. pa rt y agrees not to all er or remove any ide ntif ication, copyrig ht or oth er propri etary rights notic ; which indicates th e ownership of any part of such Confid ential Inform ation by th e oth er party. A party here to shall und ertak e to immediately notify the othe,· party in writing of all ci rcum stances surrounding any pos ses sion, use or knowledge of Co 1o fidential Info rmation at any location or by any persor, or ent ity oth er th an thos e autho rized by th is Agreem . Notwi th stand ing th e foregoing, not hing in Ag ree ment shall restrict either party wit h re spect to infor ma ll~n or data ide nti ca l or simila r to tha t contained :, tho Confiden ti al Informati on of th e oth er pJi:y but wh ich (1) that part y righ tf ully poss ess~ 1 bef ore ii Ieceived such in form ation from ti ,t other as evi denced by writlen doc um ent ation; (2) sub sequently become s pub li cly avaI lab lP. •1, ·ough no fault of thal party; (3) is subseq uently furni sh ed rightfully to that parly by " 'l1i rd oa1 ty witho ut res tric ti ons on use or d:sc tos ur e; or (4) is requ ired to be di sc lo se d by law, provided t: ;ii lhe disc losi ng party will ex ercise reasonable eff orts to no tify th e othe r part~ prior to dis clo sure . (b) Know-How . For the avoida nce of doubt neit he r Cit y nor Cons ulla nt sha ll be prevented fr om making use of know-h ow an d principles learned or ex perience ga ined of a non-proprietary and non -confidential nature . (c) Remedies . Each of th e part ie. nereI0 ag re e that if any of th em, th eir off icer employees or anyo ne obtai n ing access to th e Con fidenti al Informa tio n of the oth er party by, th rough or und er th eni , brea ches any pr ov ision of this Section 1 1 , the non-breachi ng panv sha ll be entitle d to an acco unti ng anJ repaym ent of all profit~. co mpe ns:::iion , commissions, remu nerations and bunefi ts wh ich th e bre ac hing rtv, it s off ice rs or empl oyees di rectly or in . al ly rea li ze or may realize as a result of or g,owing ou t of, or In co nnec ti on with any suclt br each . In addition to, a11 d not in !im itation of the fo re goi ng, in the eve nt of any breac h a'. this Section 11 , the part ie s agree that th e r on-breaching party will su ffer irreparabl e ha · m a nd th at the total amount of monetary da mag es for any suc h injury to th e non-brea ching pa rty ari si ng fr om a vio lati on of th is Section 11 would be impo ss ibl e to calc ul ate and wou ld the refore be an inadequate remedy at la w. Ac co rd ing ly, th e pa rti es agree tha t the non-breac hing party shall be en ti tled to temporary and perm anent inj un ctive relie f agains t the b re aching party, its . office rs or emp loyee s and such othe r right s an d remedies 10 whi ch the non-breachinr pa rty may be &ntitled to at faw, in equit y or under thi s Agr ee me nt for c.ny violatio n of thi s Section 11. • • •• Th e provisions ot this Section 1 1 shall survive for five (5 ) years fo llo wing the expira tion or termin~ti on of this Agr ee ment for any rea son. 12 . Project Managers . l:ach party sh all designa te on e of its emp loyees to be its Projec, Ma nager under each Sta teme nt of Wor k, wt.o shall act fo r that part y on all matters uode r th e Stateme nt of Wor1<. Eac h pa rty shall no tffy the other in writing of any r eplacem ent of a Pro ject Manag er. Th e Proj ect Managers for each Stat ement of Work sha ll meet as often as ei th er one reques ts to rev iew the status of th e Statemen t of Work . 13 . Warranti es. (a) Authorit y. Co nsultan t represe nts and warrants that: (1) Consu ltant h.iG th e full co rporate ri ght, power and auth ority to ente r in to this Agreement and to perform the ac ts requ ired of it he reu nd er; (2) th e exec ut ion of th is Agre ement by Consullant , and th e performa nce by Consul tant of its obligations and duties he reu nder, do not and will not violate any agreement to which Cons ulta nt Is a pa rt y or by which it is oth erw ise bound under any applic ab le law, rul e or regulation; (3) wh en exec ut ed and de li vered by Co n sul tant, this Agreement will co nstitute the lega l, valid and bindin g ob liga tion of such party, enforceab le against such pa rty in accordance wit h its te rms ; and (4) Consullant acknov.le dg es that City ma kes no representations, warranties or ag re ement s related to the sub jec t ma tt e r hereo f tha t are no t exp ressly provided for in this Agreement (b) Service Warranty. Consultan t warra nt s that its emp loyees and co nsul tant s shall have suHi cien t ski ll , knowledge and training to pe rf orm Serv ices and th at :~e Se rv ic es shall be pe 1fonT1ed in a pro fess ion a, an d workmanli ke mann er. (c ) Personnel. Unl ess a speci fic number of P.mployees is se t forth in th e Sta tement of Work, Consu lt ant warrants it will provide su tt icien t empl oyees to co mpl ete the Se rvi ces orde red wit hin the app li cable time frames es tabl is hed pu rsuant to thi s Agreemen t or as se t for1h in the Stat ement of Work .. Shou ld Ci ty reaso nably determ ine th at parti cu lar per son nel p rov ided by Con sultant are not sat isfac tory or are req ueste d by City to be repla ced for good ca use shown, Consu lt an t sha ll, with in five (5) working days of rece ipt of such requ est from City, provide a sub sti tute em plo yee of su tti cien t skill , kn owledge , and tra ining to pe rf orm the appli cab le Serv ice s. Cons ultant shall require em ployees pro vi ding Service s at a City lo ca1io n l o co mpl y wi th ap plicable City secu rity and safety reg ulations and po licies . (d) Compensation and Benefits. Consu lta nt sha ll provide for and pay the comp ens ation of employe es and sha1 pay a ll ta xes, contr ibutions, and benefits (su~t· as, but not limited to, work ers' compen sa tio n 'Je .1efits) whic h an employer is required to p81 relating to the em ploym ent of employees. Cit:, shall not be liable to Con sultant or to any employee for Co nsu ltant's failure to p erform its compe nsation, bene fit, or tax obligatio ns . Consu ltant shall indemnify, dafend and hold City harml ess from an.:i aga inst all such ta xe s, contribution s and benefits and wi ll comply wi th all as soc iated gov ernmental regulat io ns, includ ing the fil ing of all necessa ry reports an d ret urns . 14. Indemnification. (a) Consu ltant Indemnification. Cons ultan t sha ll indemn ify, defend and hold harmless Ci ty , its directo rs , otticers, emp loyees, an d agent s and th e successo rs and pe rmitted assig ns of any ot th o foregoing /t he "City lndemnitees") from and agai nst alt !~sses , cla ims, obllga t,ons, deman ds , assessments, fi nes and pe nalties (wh ethe r civil or crimina l), liab ili ties, expe nses and costs (including reasona bl e fees and disbursements of lega l cou nse l and accountants), bodily and other persona l injuries, da mage to tang ible pro perty, and othe r dam11gcs, of a ny kind or na ture, suff ered or incu rre d by a City lnde mni tee to th e exten t directl y or indirec tly ar is ing fr or., or related to : (1) any aci , error or omission by Consulta nt or its rep resentatives in th e pe,fo n nan ce ol Consultant's obllgalions unde r thi s Agreement, or (2) a ny mat eria l breac h in a repre sen tation , wa rr an ty, covenan t or ob ligat ion of Con sult ant contained In thi s Agreemen t. (h) Infringement. Consultant will Indemnify , de fend , and ho ld City harml ess fr om all ln de mn ll iable Lo sses arising from any th ird party claims ll1at any Work Product or methodology supp lied by Consultant infringes or mi sapp ropri ates any lnlell e ctual Prope rty rlghls ol any third pa rty; p rovided , howeve r, lhat the fore go ing inde mn ilicalion obligation shall 110 1 app ly lo a ny alleged Infr ing ement or misapprop riati on based on: ( 1) use of th e Work Produ ct in combination with produ cts or se rvice s not provi ded by Co n su ltant to the extent that such infringe ment or misap pro pria tion wou ld have been avoided ii su ch oth er products o r serv ices had n•Jt been used; (2) any modification or en han ceme nt to th e Work Product mad e by C ity or anyone other th an Con sulta nt or its sub-consultants ; or (3) use of the Work Product ot,,er than as permitted under this Agree ment. (c) Indemnification Procedures. Notwithstandin g anything else containerl in this Agreem ent, no obligation to ind e rnnily which is se t fonh in thi s Section 14 shall apply unless the party claiming indemnification notifies the other pany as soon as practicable to avoid any prejudice in the claim, suit or proceed ing of any matters :n respect of whi ch the indemnity may apply an d of which th e notifying party has knowledge and giv es !he other party th e opportunity to control the re spon se th ereto and the de iense ther eof; provided , howev er, that the party claim ing lndemnifica11on sha ll have the right to participate in any legal proceedings lo contest and defend a claim for ind emnlficallon involvi ng a thi rd par1 y an d to be rep resenled by its own al\orneys, all at sue!, party's cost and ex pens e; provide d further , however, !hat no se tt lement or compromise of an assert ed lhird -pa rty clai m othe r th a n th e paymenVm oney may be made wi thout the prio r written co n se nt ol !h e pa rty claiming inde mn ification. {d) Immunity. City, ils office rs, a nd its emp loyees , are relying on, and do not wai ve or inlend lo w;;i ive by any provis ion ol th is Agreement, !he monetary limit allons or an y other . righls, immuniti es, and pro tec l ior s ' provided by !he Co lorado Governm ent al Immunity Ac!, C.R.S. 24 -10 -10 1 et se q ., as fr om time lo lim e ame nd ed, or oth erw i. ava ilab le to City, ils office rs , or it s employees. ff . ln~urance. (a) Requirements . Cons ultant agrees lo kee p in full force and elfccl a nd ma in1ain at its sr ',. cos t and expense th e f oll ow ing po li cies of insura nc e during the lerm of this Ag ree ment: (1) Th e Con suHa nt shall com ply wi th the Workers' Comp ensation Act of Co lorado an d shall pro vi de compensa tio n insurance lo protect ti ,e City from and aga inst any and all Work ers' Compensat ion claims arising fron, per1onnance of th e work under this co m; a.:1. Worker s' Comp ensation insuran ce must cove r obligalions impo se d by applicable laws for any employ ee eng age d in Iha performance of work und er th is conlract , as we ll as !he Employers' Li abili ty wi lhin !he minimum sta tutory li mits. (2) Comm e,cial Genera l Liabil ity Ins urance and aut o liability insurance (including contractual liabi lity in su rance. providing coverage for bodily in ju ry and prop erty damage with a combined sing le llrnll cf not less than three million dollars ($3,000,000) per occurrence . (3) Prolessional Liability/Errors and Om iss ions In su rance covering acts, erro rs and omiss ions aris ing out of Consultant 's opera ti ons or Services In an amount not less than one million doll ars ($1 ,000,000) per oc currence. (4) Employee Di shon esly an d Compuler Fraud Insurance covering losse s ar is ing out of or in co nnec llon wilh any fr audulent or dl~hones t acts com mi!l ed by Co nsultant p ersonnel, acting alone or wilh ol her s, In an am ount not less u,an one mill ion do lla rs ($1 ,000,000) per occurren ce. (b) Approved Companies. All cuch in surance shall be procured wil h such insura nc e companies of go od stan ding, per mitted to do bu si ness in the cou ntry, state • or ter rit ory wh ere lhe Services are be ing perf orm ed. • • (c) Certificates . Consultant shall provide Cily with certifica tes of insurance evidenc ing com pliance with this S~rti on 15 (includ in g evidence of ren ew,-;' cf !1:,w,1 nce \ signed by authorized represerw ,11ver. of the respec tive car riers for e"lc t-yenr thqt th is Agro~~mAn t is in effA t C,·i •,ficatcs of insura nce will list the C.,1 d C·•,i!-, 'O d as an addhiona l insured. Ea ,,·, ·e, if!ca te of insurance shall provide nldt ,, e is:uing company sha ll not cancel, req ucc, or oth erwise mat eria lly change tha insurance afforded under the above po licies unless thi rty (30) days' notice of su ch cancella ti on, reduction or materi al chang e has been provid ed to Ci ty . 16. Rights In Work Product. (a) Generally. Except as specif ica lly agreed to the con trary in any Sta ,eme nt of Work, all Int ellectua l Property Righ ts in and to the Work Product produced or provided by Consuttant under any Statement of Worl< shall remai n the property of Consullant. With respec t to th e Worl< Product, Consultanl un conditio nally and irrevocably grants to Cily during the term of such In tellectua l Property Right s, a non -exc lu sive, irrevocable, perpetual, worldwide, fully paid an d royalty-free licens e, to reproduce , create derivative works of, distr ibute , publicly pe rt orm and publicly display by all means now known or later developed , suc h Intellectua l property Rights. (b) Know-How . Notwithstanding anything to the contrary herein, each party and Its resp ec ti ve pers on nel and con su llants shall be free to use and emp loy its and their gen eral skills, know-how, and ex pertise , and to use, disc lose, an d employ ·any ge neralized ideas, concepls, know-how . meth ods, te ch niqu es, or ski ll s gai ned or lea ,.,, 1 during the cou rs e of any ass ignm ent. so I as it or they ac qui re and app ly such info m ,~,ion without disclosure of any Confidentia l Informat ion of the other party . 17. Relationship of Parties. Consultant is acting on ly as an ind epende nt co nsultant an d does not underta ke , by thi s Agreem ent , any Slatemen t of Work or otherwise, lo pertorm any obligation of City, whgthe r regula tory or con tractua l, or to assume any responsibility for City's business or operati ons. Nei the r party shall act or represen t itself, d irectly or by implication , 35 an agent of lhe othe r, excep t as expressly auth orize d in a Statement of Worl<. 18 . Compiotc Agreement. ·r1,1$ Agree ment contains th e enti re a~rneme; ,i between Iha part ies hereto wi th respect to the mat1e rs covered he rein . 19 . Applicab le Law. Con su llant sha ll comp ly wi th all ap plicab le laws in pertorming Services but sh all be held harmless for violation of any overnme ntal procu reme nt regulati on to whic h it may be subject b11t to which reference is not made in the app li cable Statement of Work. Th is Agree ment shall be construed in acco rdance wi th the laws of the State al Colorado . Any action o r proceeding bro ught to interpret or en force th e provisions o f th is Ag ree ment shall be brought before the slato or federal court situate d in Arapahoe Co unly, Co lorado and each party herelo consen ts to jurisdiction and venue before such courts . 20. Scope of Agreement. If th e scope of any provisions of this Agre ement Is too broad in any respect whatsoever to permit enforcemen t to ils full es t extent, th en suc h provi sion sha ll be enforced to the max im um exte nt permitted by law, and the parties hereto consent to and agree th at such scope may be judic ially modified accordingly and that l he who le of suc h provisi on of this Agreement shall no l th ereby fai l, bt rt th at the scope of such provisio n shall bg curtailed only to the exten t necessa ry to con lo,m to law. 21. Addit i onal Work. Atter receipt of a Statement of Work, City, wit h Consultant's consent, may re quest Consu lt ant to undertake additional wo rk with res pec t to such Statement of Wo~<-In such eve nt, City and Consultant shall exe cute an addend um to the Stalement ol W ork specifying suc h additional work and th a co mp ensation to be paid to Con sultan t for such addiliona l work. 22 . Sub-consultants. Consultant may not subcon tra cl any of the Serv ices to be provi ded here under withou1 the prior written co ns en l of City. In the even t of any permitted subco ntracting , !he agreement with suc h th ird party sllall provide that, wi th respect to th e subcontracted work, suc h sub-consult ant sha ll be subject to all of the obligations of Consult an t specifi ed in this Agreement. 23. Nolices. Any notice provided pursuant to this Agreement shall be in writing lo the parties at the addresses se t fort h b elow and shall be dee med given (1) ff by hand delivery, upon receipt thereof, (2) three (3) days af1 er deposit in th o United States mai ls, po stage prepaid, ce rtified mail, return re ce ipt ,eq ues ted or (3) one (1) day afl er depos rt wi th a nationa ll y-recognized overn ight co urier, sp ec ifying overnight prio rit y delivery. Eithe r party may cha nge its add ress for purposes ol this Agree mer,t al any ti me by giving written notice of such change lo the other party hereto. 24 . Ass ignment. Th is Agreement may not be assigned by Consultant without the prior written conse nt of City . Except for the prohibition ot an ass ig nmen t contained In th e prece din g sentence , this A!:,reernenl sha ll be bind ing upon and inure to the beneftt of the heirs, successors and assigns of th e parties here to . 25 . Third Party Benefici aries . Thi s Agreement is en t ered into sole ly for the benef it of the. pa rt ies hereto ···,d sh all not co nfer any rights upon any person or entity not a party l o th is Agreement. 26. Headings . Th e secti on headings in this Agree men t are so lely :or convenience and s hall not be co n sid ered in its in!erpretalion . The reci tals se t fonh on the first page of this Ag reement are incorporated into the body ol this Agreement. The exhi bits referred to lhrouohout th is Ag reeme nt a nd any Sta tement ol W ork p repared in conlormanco with thi s Agreement are incorpora ted in to thi s Agreem ent. 27. Waiver. Th e fa ilure of 0tthe r party at any t.me lo require pertormance by lh e oth er pa rty pf any provisio n of this Agreement sha ll not elfect in any way lhe full righ t to require suc h pertormance at any subsequent time; nor sl1all the waiver by either pany of a breach or any prov ision ol thi s Agree ment be tak en . held to be a waive r ol the provision rts elf . 28. Force Majcure. If pe rt orrnance by ~o,-su ltant ol any serv ice or obligation under this Ag reement is prevented, rest ricted, delaye d or inleriered wil tl by reason ol labor disputes, strikes, acts of God, fl oods, lightn ing, srwore wea th er, short ages of materiols, 1d :I0ning , utility or comm nications fa ilu re~. earn.qu akes, war , revolution , civi l commotlor ac ts ol publi c enemies , blockade, em bargo o r any law, order, proclamation, regula tion, ord inance, dema nd or requirement having legal effect of any governmental or judicial authority or representative of any such govern m en t, or nn y oth er act whether sim ilar or dis simi lar lo those referred to in this clause, which are beyond th e reasonable conlrol of Cons ult ant, then Consu lt an i shall be exc used from s ch p erforma nce to the extent of such prevention, restri ction , de lay or int eri erence. If the period of such de lay exceeds thirty (30) days, City may, wi thou t liability, l eroni.1a te the alfected Statement of Work(s) upon wrirte . notice to Consultant . 29 . This pa ragraph in tentionally deleted 30. Permits. Consu ltant ~hall at · s own oxpenso sec ure any and all lice nses, pe rmi ts or certtt ica tes tha t may be required by any federal , state or loca l statute, ordinance or reg ul alio n for th e pr forman ce of th e Se rv ices under the Agreement . Co nsultant sha ll also comp ly with the provisions or all Applicab le Laws in periorming the Services unde r the Agreem ent. Al its own expense and at no cost to C ity, Cons ultant shal l make any change , alt eration or modification tha t may be necessary to co mply wi th any Applicable Laws th at Co nsulta nt fa iled lo comply with at th e timo of perto rm anca of th e Services . Notwilhstanding the foregL ,ng, Consulta nt sh all be en title d to additiona l compensation ii, aft er th e effective date of this Agreement, l here is a change lo a ny Applicable Law which requires a cha 11ge or modification lo th e ServicP.s . 31. Media Rel eases. Except for any . announcemen t in tend ed solely for in ternal distributi~n by Consultant or any disclosure required by lega l, accounting, or regu lal ory • •• •· requirements beyond the reasonab!e con trol of Consu tl ant, all media releases , pub li c ann ounce ments, or public disclosures (inc luding, but not limite d to, prom oti on al or marketing material) by Co nsultant or its employees or age nts relating to his Ag ree ment N its subj ec t matter, or includi ng the name , trado mark, or sym bol of Ci ty, sha ll be coordi nated wi th and approved in writing by City pr ior to the release th ereof. Cons ultant shall not represent directly o, ir.directly that any Services provided by Consultant to City has be en approved or endorsed by Ci ty or inc lude the name, trad e mark, or symbo l of Ci ty on a lis t of Consult ant's customers witho ut City 's exp ress written con se nt. 32 . Nonoxclu~ive Market and Pu rchase Rights . It is expressly understood and agree d tha t this Agre~ment does not grant to Cons ult ant an exc tw siv,; cigh! io ~rov ide lo Ci t;o an y or all of th e Services and sha li not preve nt City r,·')rn acq uiring from ot11er sup pliers service$ si milar to the Services . Co nsultant ag ree s t1 1at acquisitions by Ci!y purs uant to this Agreement shall neither restr ict the right of City to cease acqui ring nor req uire City to co ntinue any leve l of such acql•lslt ions . Est imat es or forecasts furnishe d by Ci ty to Consultant prior to or dur ing the term of thi s Agroe men t shall not const itut e co mm itmen ts. 33 . Survival. Th e provisions of Sections 5, B(g), 10, 11, 13 , 14, t 6, 17, t9, 23, 25 and 31 sh al l survive any expira ti on or termin ation for any reason c,f thi s Agreem ent. 34 . Verification of Compliance with C.R .S. 8-17.5-101 ET .SEQ . Regarding Hiring of Illega l Allens: (a} Employees, Consultants and Sub-con r.ultants : Consultant shall not knowingly emp loy or co,,t ract •v ith an ill egal al ien to perfo rm wo ;k ur,der this Con tract . Consultan t shai; not con tra ct with a su b- consultant that fails to certi fy to th e Co nsultant that the sub-con sultant will not knowing ly emp loy or con tract with an ill ega l alie n to perform wo ,11 under th is Contract. [GAS 8- 17 .5-102(2 )(a)(I) & (II ).] (b) Verification : Consultant wi ll partic ipate in eithe r the E-Verify p rog ram or the Departm en t program , as defined in C.R.S. 8· 17.5 -101 (3 .3) an d 8-17 .5-101 (3.7), respective ly , in order to confirm th e em pl oym ent eligibility of all employees who are newly hired for emp loy ment to perform work und er this pub lic contract fc ~ servi ce s . Co nsultant is proh ibited from using the E-Verify prog ram or the Uepartment program procedures to undertake pre -emp loyment screen ing of job applica nt s wh il e thi s con tract is being perform ed. (c) Duty to Terminate a Subcontract : If Co11s ult an t ob tains act ual knowledge that a sub-consultant pertorming work unde r thi s Con tract knowi ngly em pl oys or contracts with an ill ega l alien . th e Cons ultan t sh all : (1) no tify th e s ub -consu ltant an d the City within th ree days that the Co nsultan t has actual knowledge that the su b-co nsu ltant is em ployi ng or cont ract ing with an Illegal alien ; and (2) terminate th e subcontract with the sub -consultant if, wit hi;, three days of re ceiv ing no tice requ ired pursuant to this paragraph the sub - co nsultant does not stop employing or co ntracting with th e illegal al ien; excep t lh at th e Consu lt an t shal l no t terminate th e contract with th e sub -consu lt ant H during Sl.Ch thr ee days the sub- co nsultant provides informatior, to establish th at th e sub-co nsult ant has not knowing ly employed or conhacted with an i leg al alie n. (d) Du :y to Comply with State Investigation: Consu lt ant shall co mp ly wit h any reasonable requ est of t he Colorado Department of Labor and Employment made in the cou rse of an inv estigation by th ~i th e Departm en t is un dert aking pu rsuant to C.R S. 8-17 .5 -102 (5) (o} Damage s for Brcad1 of Contract: The City may term ina te thrs co nt rac t fo r a brea ch of contract , in whole or in part, du9 to Con sultant's breac h of any sec ti on of thi s pa ragrap h 01 prov ,sions required pursua nt to GAS 8-17.5 -102. Consu lt an t shall be li ab le fn r actual and con se quential damages to ti ,_ City in addition to any other lega l or e0,t11iab le remedy tho City may be enti tl ed to for a _breach of this Contract under th is Pa ragr aph ~4 . 35. The Co nsu ltant is hereby n()ti1ied of the requirements of Colo rado Constiluliona t Amendment 54, effe ctive Decem ber 31. 2QCJi!, which limits th e righ ts of the holder of a sole source government con tra ct to make polit icJI cont ribu tion s. 36. Mutual Waiver of Conse quen Jal Damages. Mo Iwilhstanding any oth er provision of th lr. , greement to th e con trary, neither party in1,,., 'ing th eir ottice1s, ag ent s, servants and emp loyees shall be liable to the oth er for los t profit s or any spec ial, indirect, incidental, or co ns equent ia l damages in ar,y way arisi ng ou t of this Agreemen t however ca used under a claim of any type or nature based on any th eory of liability (including, but not limited to : co ntract, tort, or warranty) eve n it the poss ibility of suc h damages has been comm uni c3 ted. 37. Limitation of Llablllty In no event shall Consultant's total liability to City and/or any of the City's ottice rs, emp loyees , agents, cont ractors or subcontractors for any and all injuries, c!a ims, losse s, expenses or damages whatsoever arising ou t ol or In any way related to this ag reement trom cause or causes, Incl uding, but not limi ted to, Cons ultan t's wrongful act, omissio n, neglige nce, err ors, stri ct lia bility , breach of contra ct , breac h ot ":a rranty , ex pres s or implied, exce ed the total ~m c unt of fee pa ,d to Consult.in t un der this agmement or $500,000, whichever is grea ter. • • • • • IN WITNESS WHEREOF, lhe pa rti es to this Agreement have cause d it to be execu ted by th eir au1horized officers as of lhe da y and yea r first above wri t1 en. This Ag reement may be execu ted in ~aunterpa rt s, each of which shall be deemed an original, but all of which together s ilall consti tute one and th e sam e instru m ent. CITY OF EN By: Tit! sT Arn oF ib.2.ctlllcLu COUNTY OF J\0 \A\ .\.a.,\ ) ) ss. ) C11 mp Dresser & Mc Ke e Inc. Company Nam e By : fl?/../.f uA Robert G . Armstrong, TIiie : Vice President • • EXHIBIT A TO AGREliM:ENT ll E1'11'EEN OWNER AND ENG INEER (S TUD\', REl'ORT, l?ESIGN AND CO NS'l'l<ULTION SERV ICES) Thi s is an tAh ibil auachcd 10 and made a part of the Agrecmcn1 dared 4//'f. 20 IO , between Ci ry of En glwood (OWNER) an d Cam p Dr<sscr & McK« lnc (ENG!N:"'c:ER) for profmio na l serv ices. I O ENGINEER'S SERV ICES I. I ~,Hdy npd Report Phusc Ex hibu A · ln006 lpo n thi s Agreemen t he cn min g :rec 1i ve, ENG INEER sho ll:: LI Cons ul! wi l.11 0\VNER to .. lurify and dc fi nr OWNER's 1cquiremcnt1, for tJ1e Proj ect and review ava ilabl e data. 1.1.2 Advise OWNER as to the neet"~c:s ity nf O\VNER'r. providing or obtDin ing fro m oth cl'S data r-r services whic h arc n01 pnn of ENG INEER'.c: Se rvi ce.~. :ind .l.'-Sis 1 OWJ\1£1{ 111 ob 1oi nin g ,uch dat.:1 .an d services . 1. 1.3 Jdemify and anal yze requ ireme nts of gove rnmental aul1 1ori1ies h:iv ing jurisdiction 10 ap prove 1he port ions of lhc Projec t speci fied by ENGINEER wi th wh om cons ultnti on i~ to be undcrlJken in co nn cc ri on with lht! Project. 1.1.4 Evalua te va ri ous al1erna 1c so luiio ns ava ilatL 10 OWNER as de scribed he rein, ancf . af1cr co nsul 1nti o11 with OWNER. recomrncmJ 10 OWNEK th ose so lut1 <.,ns which in ENGD IEER's judgmen1 best mee1 O\VNER 's requ iremcnLc; fo r the Project . 1.1.5 Prcpn re a rc:pon (th e "Re po r1''} v.tii ch wi ll c-onta in the s131ement of OWNER's requi1c111ems fo r the Proj ec 1 an d, as appropriate. will co ntain sc hemniic layouts , skc1ches and co nctprual design crilcriu with appro priD.tc c.thibits to intJi cntc. ·111c considcra ri ons involved an d those alternate solu tio ns ava ilable to OWNER which ENGINEER 1ernmmends . Thi s Repo n will be accompanied by ENU JNEER's opinion of Tota l Proj ec 1 CoslS for cn ch so luli on whic h is so rcco mm cncted for the Prnject, inclu di ng the fo ll owing : npini on of probab le Constru cli on Co st. all ow:uices fo r co ntingenc ies including costs of desi gn professiona l :md rda1cd i.ervice.,; h,1sed can inform :11ion fumi$hcd by OWNER fo r :t ll owirnccs an d oth er item s and serv ice.,; ioc ludcd wi th in th e definit ion of Total Project Costs. 1.1.6 f urn is h 1he Report lo and revielY ii wi 1h OWNER . I. J.7 Revise the Report in respon se 10 OWNER',: c.o mmcnts, ns approp ri ate, and fu rnis h Jina I copies of th e Rcpo,1 in rhc number~ forth herein . I 1.8 Submi t the Report wi1hin the stipu lated period indicated herein . I 1.9 ENGCNEER's Servi ces under lh c Study and Rcpon Ph a5e will he co nside red co mplc 1c nl lh< <arlier of (I) di e dare 1Vhc n •J1e Report hos been accep ted by OWNER or (2) lhirty day .; ilfter th e date when such Rev,11 is deli vered to OWNE R fo r fina l nccc p Ulncc, plus in c.ic h case such addiri onal lime as ma y be considered reasonab le fo r o b1nin iog app ro val of gove rnm en1o l ~ ... 1horiti cs hnvirig jurisJi c;tiori 10 revi ew the por11 ons of 1hc Projt"Ct specifi ed by ENG INEER. if such approl'al is 10 bo oblllined duri ng lh e S1ud y and Report Phas<. Q',1,110 MO Engmm-51udy, Rqion. Dei&n and Ccmsinic1 ion Th e d uti es .e.nd respo nsibilities of ENG INEE R durin 1; th e St udy amt Rcr,n n Ph ase as se t fo nh in th is • para graph 1.1 are amended ancl !U ppl cm~ntcd a.~ follows : Th e Eui;incc r sha ll co nduC1 1he fo ll owi ng 1.VOrk.sho1 as p:i rt of lh e 1cqui1e111enti. fo r item I. I. I Kicknff and Planning Worksh op Thii. h11 lf-day works ho p wi ll be held with in !he fir st month of 1hc projec t ·n,e ubj ectivc s will be IO ; Docu ment Lh c Q\VNER's coa ls, obj ec 1ivcs anc.J cri tiuil success fa c1ors for 11 success1 ul proJCCI P1 oviJ e an updu te on t1 1c UV disi nfec tion ind ustry, incl uding rtgu larory co nsi dcre rions .:ind 1ccl mo!of!;y advancc.i., whic h will benefit ttle proJcct Es1a blis h di si nfccti on-r el :Hed \\a tcr qurdlty ,-:oa ls, in cl udi ng pli mary .i nd back-u p rl ii.i:l fec·1ion b:m iers for Crn1io.tpo ridium. Gin rdirl 1111d viru sci. Select pl:i n1 s11ing :rn rf IJV 1cchno logy -'ll crn:1t i\·es to be e,•aluntcd fo· th e Allen \VJ11 Re vic"' !I nd 3p prove criteria :in d we ights fo r the bt:11cfi1-..:o!i t eva lua ti on of des ign .11tcma 1i vc s E.NG INEERS 's pr oj ect in:i n11 ge 1, 1ed111ic.al direc101, .i nd key projca sra lf will nrten d this workshop. The ENG INEER sll all co nduct t..l.1c follu v/:1~ workshops and services as part of the requ ireme nts fo r item J I.~ Si,c Scft CJion \forksl,op Th is half-day works hop "'i ll prese nt th e res ul ts of the site se ltction evalu atio n fo r the ne.w UV fac il ity, based on • directi on recei ved from the OWNER at the Planni ng Work 1~op. Conce ptual layou u of the UV fo ci lity fo r each site altern 1Hive will be prep ated by EN GINEER and presented at the wo rkshop. TI 1e la youLS will be desig ned 10 .acco mmod ate citha low-p1 ~s,1 rc lligh -<.1 u1pu1 (lPHO) or medi um pr ess ure (MPJ UV syste ms. Th e wo rkshup will also in corpo rate res ults of 11,c electrica l field mves1ig.ui o11 perfo rmed by NEI 10 verify etJuiprn e:111 nameplalc data nnd protecti on senin gs. Th e fi e ld in ves ti ga1 io n will include placing power met ers ar s11:u egic loca ti ons 10 dcl enni nc act ual ~f.ite m load s. E!'·J(HNEER will wo rk with th e opcrn tions s1nff 10 determi ne Ilic b~t way lo conelatc th i:.: to pt:a k loud op erotion. The res ults of the field invcs 1iga1 io11 wi ll be used 10 cre.·ue n Power Sys1cm mo del in SKMT "1 lo e,·alu a1e shon circuiL. load now, and Arc Fl as h va lues, :i nd determin ~ ii th e cxis1i ng S)1Slcm will req uire upgra de s or ch:i nges 10 nll ow 1he add itio n of the two UV icchnolog ics. Thi s info rma1 io n \1 :11 he used d uring th e workshop 10: Det ermine if XC F.L Prim.ll)' :mrt Se,.con dary Tr.ansio rm ers me :i dcq untcly s;zed De w min e if ex isti nl! gen era tor is siud fo r ils in te nd ed purpo.se Vc,ify th .i t ex isti ng •!'1 .pmtnt is 1n 1ctl 1O handl e addi1iom l loads • E vi.1 lui1c exi sting :,y .,,r.,,, pr 1ec 1io n fo r pr ope r coo rJin.ui on and arc flas h v11lucs A ssumptw n.r: Up ro three si1ing 11l tc rn atives fo r the UV fa ci lit y wi ll be c"al ua ted in Ph11sc I. S tlection of UV Ma nrifacturers fo r Pilot Test Ei\/G CNEER wi ll eva lu ate the advJn tagcs and '1 it;advnn 1:1ges of e.:ich rechnology with respcc l to mee1ing th e overa ll • goa is or the proj ect, ~nd shortJ is 1 qulllified UV -.:quipmcn t supp lic.1 ~ fvr o\~llcr uppro1,aJ ll)e ENGCNEE K wi ll EAhibil A · 1ncos ''•SC 2 0¼110-ind f:ng·nca.Srudy, Rtp0:1 , Design 111d CutlUucticm • • •· dc \l el o1l the protocol fo r th e UV pil ot tes1 and prepare 1nstalln1 ion documents for 1hc pilot UV rc.,cto r or rea c1 ors . OWNER and ENG INEE R ,·i ll de1ennine wh cthcz LPHO, MP. or both UV techn ologies wi ll be pil oted . Aflcr the UV Test Eq uipment is ins1alled , ENG lN E.E.R ,,.vi ii co nduct training sess ions fo r opc ra1ion of the cq uip mcm and data <.."O llec uon procedures . Engi11ec1 will mctl wi!h lhc opcra10rs bi-week ly 10 rev iew the d:ita and adju st proced ure...; if ntTt ssn ry DdfrcraMes: UV pil I le st promco J and UV tcchao logics lO be pil oted , UV pil o1 equipm e nt in s1al/a1io n drawings fo r in st.1 ll atio n by Owner's cl ec 1ric-.. 1/ 11nd plumbi ng co n1 rn ctor . Fcll!:ibility Study f or 2 !tfGD S oftening FfJcilily . Task I . Deve l p B.i ckgro und Informat io n nnd Defin e J>i ojcct 'V atcr Quality Objec uvcs-A co mp lete minl'ral nnn lysis o f the rn w wat er will be deve loped for th e diff cs cnl WJICr so ur~ and blend s. This informa tion wi ll be !JStd rn t".<:rimM e hardne ss reduct io n 11:nt cn n be achi eved from usi ug lime pJC<.:ipi1a1 io n, membr tmc s n11c1 sod ium b:i sed ion cxclm nge . Task 2 -ldcnt ify Softc nin c Al1 ema 1i ves and De ~ien f'ri1eria -Develo p proce5.c; co nfig urn tions. w.i 1cr q ali1y projectio ns, ch cmic.11 rcquirc.me nlS and rc.\idual s volumes for 1hree so ftenin g altcrn il ti ·•e.c:. Tns t 3 -Comp.vi so n of Sof1cni nt Allemati vcs nnd Si ting Options -·nie ::ui vanr.,e,r.c: :md di-.advo nta ce..,; of 1h e so fl ening alcema ti vcs wi ll be developed and d&usscd with I.h e Owner during a foci li wtcd sof1 eni nt; wo rksh op after the UV prncu1cme111 workshop. Tas k 4 -Concep1ual 1..1youi and Opinion of Probable c,pitD I, Opera ti ons and Main1enance Cos ts -n,e ENGINEER Wl ll use the altcn1.:a ci,·e ,clec1cd during lh e Tn s lc J wo 1Ul1u p tu lleve lo p a conccpru:il Sile plan. process now din grJm and design summary technica l :nemorandurt . TI1e design s ummary w jlf iru:lurl e 1m opinr nn of prob:ably constru<.1 1011, o perati on nn d mnintenancc co s1s based on 1ypica l unit pri ces nnd :illowan ccs for co ntract or 0VCihca d an d profi t UV Pr,.,cus Enginun"ng and Fouling Study Worki·l,op A haJf--0.:y workshop will be held to disc uss proce.,;s engin etring and fou ling des ign issu es, incl uding the resu lts of hi stori cal flow anrl w.11er qu11li1y trending for lhe Allen W rJ>. TI1is wiJI include an upda1e or 1l1c UV mm sminance (UVT) trtnd ing prtsenttd in ENGINF..ER's 2007 Thi and enable the ENGINEER to d:velop ~lC reco mmen rl crt !JV process and eq uipment des ign crittria for llte project. 'lltc init ial results of the UV pilot study wi ll bo di sc ussed at the wo rkshop. in cl wfi11g prcliminury fi11din g.s un lamp slec\'C fouling rtlle s for medium press ure (lv1P) an d low-pr ess ure hi gh-o urp1u (I.PHO) UV FVSl ems . Within rhe first 111on 1h of pilntin ,e, ENGi.NEE R will ha ve suffi cicn l doto in hnnd 10 make a p~lim inary dctermin 11 tion 0:1 th e neco ::-r .i u1 om:i tic wiper sys1 crns for 1he lN rc.1 c1o r c\1uip ment ENGINEER 's proj cc 1 mnnagcr, lechnic.al director und pilo1 Sh.:ty project e11g inccr wi ll 11nend this wo rkshop If th rre are any sign ifica nt or 1,n usual fo ul ing iss ues fo1 discuss ion, Dr . Blatch ley ~~l l be availa ble to .1U t>n d 1he wo rk shop as well , lJrlfrtrabks: Briefing pac ka ge fo r each wo ,b hop ; minu1es from each V.'U rkshop: .Ai l the complet ion of p1!01 t.e.c.r ini. CO M v,,jlJ comp ile all 1hc d:i ta and pr epare a s ur1u uaJy 1cpvr1 o f ,~ul cs IO he used du ring rhe UV Proc u,e men1 Workshop Assumpti-Ons : TI1e Cu y wi ll cnn1int1e 10 ml".1!1-tirc UVT in the fih ered wa ler supply fo r the pu1posc u ( de\·c lopi ng pr ocess desig n cri1 cria fo r the UV sys tem . E.,hibil A • lnOOt, Pitr '\ Uwntr ;m d l?ng1necr •S ludy, lfrpon, ~i&n w d Construc lion 1.2 I '.2 .1 Prcp.:ire fo r inco rp or at ion in th e Ccm trnct Do..:um enu fi nal Dr awi ngs showm g I.h e sco pe, cx 1cnt and chuae1~r o f the work m be per formed 11 nd furn ished by Co ntr acto r and Spc:dfit.:u1 io11!. (wh ir.:h will be pre pa red, where appropnn le, 1n ge ne ra l con forma nce "'llh the si.x 1een-d 1vi s1on form :11 of the Construc1io n Spec ifi ca ti ons lu sti 1u:c) 1.2 .2 1-'rovi dc techn ica l cri teria , wriue n descripti ons and des ign dn1 n for 0 \V NER 's use Ln fili11 c nppli cn uons fo r permi t~ wilh or obta ini11 g app ro val s of such governm ental :mt hnri1 ies n'i have jurisd iclio11 to rev iew or app rove 1he fi na l desig n of th e Projccr, nnd as ~i st OWNE R in cons uluui ons with uppropria 1e nu1hori [ies. 1.2..3 Ad vise OWNER of any .1dju ~1mrnl!> rn ,· ini on o f pro b1ble Constructi on Cos t ilnd 11ny adj u.iamenr.~ In Tnt.11 Proj f ct Costs kn o,, ENG t:NEER .:is 3 result o f chnngl!S in scoµ~. ex rt nl or chan,c1cr or des ign requi rcmc n~ oflhc Proj ect. 1.2.4 Prepn ,e fo r review und npprov.i l by OWNl.:.R, it s lc gol co un sel 11 11d Olhcr advisors, CO nlfll CI ng.ree mcnt fo rms. ge neral co ndi1i ons :111d ~uppk111c111ai y rn:1d iti ons, and (where appro pria te) bid form s, i 11 virn1 io11s 10 bid and ir ,stru cU ons 10 bidders, and nss ist in th e p rcvnrati o n u f u tlic1 1ela 1ed docu mcntli. 1.2.5 Furni sh fiv e co pi es of lh e nbovc doc uments, Drawin gs and Spcc ifi c:11i ons to and rcv i:w them wi !J1 UW Nt.R. • 1.2.6 ENGINEER's services und er the Des ign Ph ase will be considered complete a1 the ear lier of (I) th e dale when th e submitt.11 s hove bee n accep ted by OWNER or (2) thiny clays •ft er the • date when 1mc h submirt als rue dcli vczcd ro OWNER for finnl ncet:p r:mcc, plus in each ca se su ch addi 1io n:iJ lime as ma y he considut-d re;1sonnb le fo r ob tainins appro val of go vernmenta l a ulhorities havjo g jurisdic.ti on to appro ve 1h e po rti on& of the Proj ect dcs isoed nr specifi crl t,y ENG INEER, if such approv:i.l is robe o bta in ed duri ng th e Design Ph usc Th e duties and respon sibi lities of ENGINEER du ri ng tJ 1e Design Ph l1.')t: me am en ded nnd suppl eme otcd ns fo llo ws: .The Engin eer shall co nduct the fo ll owi ng work i.hups us part of lhc req uiremen ts for ite m l .2.1 Conceptual UV Ottign Workrhop This one-dn y work.s hop wi ll present resu lts of the con\X-plua l d tgn ph :isc, inci ud ing fin al proc ess and equipmcru design cri teria, de vel opm en t of conceptual level UV foci lily l!!iynu 1 rlr.,w ings , and c nstr uc1 ion ... 'OSI c.s tim :ues. TI1c UV fa c ili 1y l:iyo ut d r.:iwings will be deve loped to allow eith er L rl 10 or MP UV :»)'Sf tm:. tu be indudcd in the desi gn, si1 1cc th c:,e two tec h1 1ologies wil l likely be inclu ded in tile UV equipm ent proc urement docum ents . ENGfNEER's project manage r, ted 111lca l direc tor nnd critic.i i design c1 isci pl ine lead s (strnctura l. ruchi tecmre, clectric.-11) will n1t r-nd thi s ''-'O rk sho,,. Ctliruahlc:,: Briefin g p.:ick:,ge fo r ench wo1ksho p ; minutes f io111 e.u.h wu,~hup UV Procrv cn,~111 Wm lcslwp Afte r the pilol lc.!i 'ing i~ wmpletc a ha lf-<hty UV pr ocuremeru work.'i hop wil l pre.r.en l key iss ues lor UV equ 1i-,men 1 cech nology ~lcc1io1 and genera te gu id ance on prepa rin& the UV pmcur cmem docume ,m for th e project . A ke y so ur ce of informi1ti ou fo r this 'A/Orh hop wi ll he dt-lHi/?d tc-chni,.:a l an d cost informntion, iaci ud ins v:i lida 1ion reports for ll1e propos ed UV re.:r:t or des ign s. Th is info rmati on wW be ava ilab le fr om quali fied UV vend ors in respo nse to a Tech nical Reques t fo r Informatio n ('J'-k F I) doc um r ,11 to be prcp.u ed by ENG INEER . ENGrNEER's proj ect ma nager :i nd technica l direc 1or Nill nt tend th e ,·,o:ksho p. F.1hihi1A -IIX)06 l':i,:,◄ OWT'!cr Md Eniinca•S lu!l'y, Rqvm , De,;1gra ,i nd C.m trucucm • • • Deli vtrab lts: Workshop briefi ng doc uments , workshop minulcs :md summa ry of deci s ions, techni ca l memor andum su mmnri2.ing th e pilo1 resti ng results Assumptions : Pilot IC.S I da ta and WTP OpCla tionaJ data wi ll be avai lah le in conrdin:lled electron ic form th.1 1 can be i!n.1 lv1 :d usi ng sr-a ndl'I.Td sp1eadshcc t 100 1s. The pilot tes t period wi ll be co ntinu o us over a 4-8 mon 1h period from approxima tely June 20 to tfuough Ja nuary 20 11. UV Sys tem Fin al Desig n Afle r pi101 ies 1ing is co mpleted :i.nd th e UV 1cchnology and/or vendors sc lccrc.d . ENGINEER will prep:trc a Basis o f Des ign Rcpon (DOR) summnril.ing t.he design cl"i tc,ia 1u he used by each of lh edc.si gn reams . ·n 1is wi ll incl ude : required pi pe ma teri al s, valve s, maxi mum h1~dlo ss nnd te nrpcr 111t1 rr.:, nnd wnf 11ion 1cq ui1c111c:nt s . Th e 13DR wi ll include a fi nn l list of clrn wing s and spec ifi cA tions for lhc proj ec t 11long with l•,qu ipmcnt und iristrum1:ntnt ion prcfe1cnccs identifi ed by the City through the work shop s, 11ic de sign tea m will mec l rcgu lnrly wit h th e OWNER's engineeri ng 11 nl. WTP st.:1ff 10 di scuss des ign aherrmtives and wi ll provide fo rmal rev iew s ubmill.a ls whe n th e overall projce1 ;s \0 %, 60 % J nd 90%<."0mplclc . The 30% des ign will hr also used a.I'; the bas is of a faci liuu &I dcs isn wo rkshop wit h C i1y staff. '11ie inrorma 1ion in 1he BDR 111\i the prel iminarydrn wi ngs will ha ve e nough de1ai l to give City srnff : bc11er understanding of po lcnl111 I <·o nfli c 1s and conslrn ctioo iss ue s. ENGINEER's oo mtruc1io11 group will rev iew lhe 30% plans to p1ovid e inpu1 on .. vnstru c1:1!->ility <lu riug the design workshop. The next design subm iu al wi ll be when the drawings arc 60¾ comp lete, .:.fl ich will allow tit~ OWNER to de.rt.:rrn in e if iss ue.lo of C.0111.Xlll 1 abed during the 30% review wo1ks hop have bee n add ressed. The OWNER review wi ll nll ow for any fi nal adjusunc nLc; to t he de.~ib"" :lpp rnndt hefo rc co mpletin g the rcma.in ing co nscr uc1ion dem i ls fo r the 95% design s ubm itul. Al 1his point 1he drawi ngs show al l req uired co nstruct io n, and th e rema inin g work relates 10 fin al rtnmi ng coordin ation and cln rili ca tion of th e co ntractor respons ibi lities . This subm itt.'.1 1 will he stamped, und used as the review submitta l tu CD PHE fu r th e authOriz.a 1ion to co nstru ct 1lle CDPHE submictn l will also incl ude iii ~ results o f lhe pil ot resting 11.0d the BDR. Dcl fr cra.b les: 10 co pies of the Dra fl Busi s of Des ign Rcpon and 30% plans fo r usc duri nc the Des ign Wo • kshop; 10 cop tes of lhc 60% pl ans for Ci l y Rev iew; IO co pies nf lhe QO % plnns nnd spcci fi Cl·<ions fo r OWNER review ; CDPHE su bmiti.l for co nstru ction approva l. On e copy or the ca lcu lations used 10 develop the fi nal des ign . A rsump rio11 : The des ign effon is based on the Ahc.nrn1 ivr A locati on ins ide th e e,:i1:1ing chlorinr con1a ct ba sin . Replacement of th e exi stin g mni n el ectric.a l sw i1chgc.a t is not requi red to supply power fo r the UV s ys tem . One coordin atio n meeting wi 1h CDPHE will be requi red 10 re\'icw comm ent,;, u1d iden tify zny supp lernenia 1 infon11 ation needed . UV IJid Pockagt Prepnrmio11 Wh t.:n the OWNER is ready to proceed w 1 bidding :in d co rL~ructi on of th e l:V sys1cm impro ve ments ENGINEER wi ll prepare 1ht bid doc umt nlF. Th ese ,1.-ill rcflcc1 the review co mmen ts ou the, 90% liUb miHa l 1c1.X ived from th e OWNl:."R and CDP'-0: •nd \.vi ii ,c0tct the specific c-.o n:fitions at the lime of th e bid reg~ding da1 e.c;, con rr i\c l du ,ation, genera l co ndi tions, NT OJ)Cf:ll10nnl co nstraints, and UV p1ocur en1 ent. I.J &.hitil A · ln006 ~jng or Nepo tiati ng Pha5c Afl(•r accep tar.cc by OW;-.'ER of the EN GIN I .ER 's Dra wi ngs, Spccifi c,tions ru1d ot her Des ign Ph,se documenta tio n (inc luding Lhe most recen t opini on o r µrobablc Constructi on Cns 1), :i no up on wrincn nu thori w ti on 10 pr oceed . ENULNJ.:.ER sha ll : O'-''ll ct a,11S EJ1 1;i:1ra -S1 ud y. Rcr,nt, [}c::,it,11 m ti UJ'u:ructi on 1.3 ,J Ass is i o wr,t ER in ad ve rtising for and obtain in g bid s or nego tiati ng propos 3J s f. r th e co ntracl for co nsu-ucti on, ma teria l.,, equ ip ment and ser,·ices : and . whert npp li ra bl e, ma in1ain n r ecord of prospec tive hictr1ers 10 u.h om Bidding Doc mc nrs have bct n iss ued , nttrn,1 prc ~hirt conferen ces , if an y, and rece ive ond process d cposir s for Bi dJiug Doc um ents. 1.3.2 Issue Addenda as appropriate lfl cl ari fy. co rrect, or ch znr,c lhc Bidd in g Document ~ J 3. Co nsult wil.h OWNER 11s f.O rhe Acce p1:1biii ty of i.u bcon1rn c!ors, suppliers and other ptrso ns ao d en1i1ies propo sed by Co ntrnc ror fo r 1hosc porri ons of lh c wo rk as 10 whi t.:h su ch acceprnb ility i::; 1cquircd by the Di d,d iu r, i10Lu mc11 1S. I J.4 Aue nd the b id opening, pre p1Ue bid u.' ,11,Hi on she ers and ass ist OWNER in cva )u:uu g bids or propo sals a nd iri ass cmhlin J! n:1 l .1ward in g co nt rncts fu 1 consrru c ri nn, 111 :ucrin ls, equ ipmc nl nnJ servi~s. I.J .5 The Bid ding or Ncgo1ia1 ing Phase wi ll 1crm ina 1c and rhc Ser vic es to be pc:1(u111u-d or rurni'i hcd lil crcun dcr wi ll tx co1 1siJ c1c<l L:0111pl et c upo n co m11 1cncemcm or rhe Co ns11uc1ion Phn se or upon cessa tio n of nego1in1 1ons with prn spccr he Comrnc t rs. The d u1i es and res ponsib 11iti cs of Ei"'G INEf.R du rltlg rh e Hirlrlin c nr Nrgo,iat inc Ph:i se :a s ,e, fo nh in this paraernph 1.3 arc nmended nnd su ppl t mt nted as follows : The EN GIN EER shcal l condua the fo ll o,\i ng Y.'Orks.h ops as part of the 1equi1c111c11t.-, fur item 1.3. J 0 111:c 1J1c co nsnu crion phm s and sped fi ca 1ions ar.-: finalized, bid SCLc. wil l be printed nnJ se11 1 to 1hc Cil y fo r di stribu ti on IO ge ncrnl contra cto r!.. ENGTNEER MIi p11ni ci p:1te in a half day pre-bid mccr inc nt th e sire nnd prcp11.rc meet in g rmnu1 cs for distribu ti on with 11 bid addeudum . Ddi11trables: 30 stLS of H..10% construction pin.us and spccifica1i on fo r bidding ; e lectron ic ver sions of lhe pre -bid mee tin g min utes And nd clrndum s: hid rr.v irw lcltcr and reoo rnme ndauon A ssumptio ns: Tilc bid documenls i nd add enda p,o.,.id cd by ENGlNEER and \!.'ill be dis rribu 1cd by 1he OWN S<.: any follow-up si1c vi,ilS fo r co n1rac1ors wi ll be handled >,y W'l1' Slaff: 1h c bid period will be 6 weeks or less 1.4 Conc;tru cli gn Ph a~c D ui ing 1h c Cons1 r,1c 11v n Pha se: 1.4 . I Genera l Admini s1 ra1ion of Cons 1ructio n COD!J3CL E GIN EE R shall consu lt wi1h :i nd ndv ise OWNER and ac 1 as OWNER's rc pr escn t.ati vc !L5 provid ed in lh e St:mda rd Ge nera l Condili oru . The rxtc nl and li rni 1:11jons of 1he Uu1ics, res po n.s ibililies and auth ority of ENGINEER as ass igned in said Srand ard Gcnc ml Co nd i1io ns shall 001 be mod ified . e;c;ccp l to the extent provided herein. All of O\\iNER's ins tru crions to Co n1rac1or •.1.ill be is sued 1hrough ENGINEER who sha ll have au1 hori1y 10 ac t on 1:,cha lf o f OWNER in dea lin,es with Con tr.i c1 or 10 1he cx.ttnt 11rov iri ~i1 :n 1his Ag1et.:me n1 and -..1irt Standarrl Gt"n rrnJ Condi1 io ns ex ct pr ns 0 1hc1 u·ise provided in ...,,f11 ing. 1.-t 2 \'i~i1s 19 Si te nnd Oh~crva tion ofC011st1uai ll I.Ji 1.:um11:c tiu11 with ulJ~rv,ui ons of lh e wor k of CC'ntrnct or while in progres s· 1.4 .2.l ENG i.NEER shall muke visits to th e 1,irr at interva ls ap p1n p1i.1re In 1hr va rious Hages of co 11s1mrtio n as ENGINEER deem s neccssa r) in order 10 o bserve ns on falnbll A . l n006 P:igc 6 Ownct and Engu1cc:r ~I nd 7, Heron. Dc:s1cn t11d Constru ,·uon • • • • • •· experienced and qualified desig n professio nal th e prog.ie..i;s nnd q uality of the vari ous aspects of Co nu actor's wo 1k . In ud di1iu11. ENGTNEER shall provi de th e services of a Re sident Project Rcprc.s cnta tivc al tJ1 c s ire 10 ass ist ENGINEER and m P.rovi dc more co ntinu ous obscrva1i ons of s uch \IID rk. "ll1c furn is hing oi such Res id ent Proj ec1 Rcprcs c1110 1ivc service s wi ll not extend EN GINEER 's res pon sibiliti es or cut hori ty beyond th e ~~ifi c limits se1 forth elscwhcr! in thi s p11rn1,rraph I 4 ~uch visits and observ:uio ns by ENGlNEER a nd l11e. 1:csidcnt Proj cc1 Represe ntative .:re nol intended 10 be exhaus tive or to ex.rend to every aspec t o f 1hc work in pro g:r css, or 10 in volve detailed ins pc:ctioru of th e wo rk be yo nd 1he responsi bi li ues spec ifi ca lly assigned 10 ENG INEER in 1hi s Agrcerncn r and 1he Contract Documcnr s, bu1 rat.her are 10 be limi1 cd 10 spo t checking, sel ec tive sa o,pling and similar mc1hods of genern l nbser\lalion of the wor k ba sed on ENGINEElfs exercise of profe ss io na l jud gment as nssist cd by the Rcsid cnc Proj rc-1 Rcprcsc n1a1i,1e. ll nsr.d on info m1Jtion o bc ai ncd d u,mg ~uch vi silS and s uch observa tions. ENGINEER shall endea vo r to de1 cnnine in general if such work i5 proceed in g III u,.:co u.J um.:c wit h rh c Comrn ct Docum ent-; and ENGINEER shall keep OW NER in fo rmed of 1he progress o f lh e work . The 1t!!ipons ibili1ics of ENGINEER contained in this paragraph are ex pr ess ly subj ec t to the li mitati ons sc i fo rth in pa ragraph 1.4 .2 .2 and 01hcr r,).p1c s~ or ge nera l lim iratio ns in thi s Agreement and els ewhere. 1.4 .2.2 Th e purpose ol ENG lNEER's vi sits to and rep 1escmnt..io n by lhc Re.,i den l Proj ect Rcprcsc nw rivc 111 1J1e bil e will be ro en11ble EN GJNEEJ{ 10 l>ell u carry out th e duties nnd rcspo n.c;ibi liti e.-; ass igned 10 nod undertaken by ENG fNEER du ri ng th e Co nstruc,i on P:-rn se, and , in addi1 :o n, by rhc exercise of ENGJNEER 's e ffons as an experie nced and qua lified dr..si1:n proics!<i innnl , to provide for OWNER a !,'fea ter degree of confidence lhal lh e cornplclcd work of Contractor will co nform in gf"nera l to 1he Co mro c1 Docu ments and 1ha1 lhc inttg1i 1y of lh c des ign conce pt of the co mpleted Project as a functioni ng whole "S indicnted in th e Con trnct Do cJ n1 ents hllS been implemenlt.d and pres erved by Con tra cto r. On l11 e oth.:r han d, ENGINEER shall no t. during such visits or as r. result of such observat ions o f Co n1 rac 1or's work in progress, supervi se, direct or ha ve con trol O\cr Co ntractor's work nor sJ111JI ENGINEER have au thoritv O\'cr or respo nsibi li ty for the me.an s, meth ods, techn iq ues , seq uences or pr~cedurcs of cons1ruct ion se lected by Contr;ictor, fo r s.n fcty prtcnurions um.I pr grams inci den1 10 !h e work of Con 1rnc1or or fo r any fai lu re of Contr actor 10 co mply wi1h law s, ruh:.\, rcgula1 iom,, ordinances, code.~ or orders applicable lO Co nuactor'r fum ish ing and pcrfom1111g the wor k. Acco rdin&ly. ENCiJNEF R neither guar.1n tecs the pcrform.1ncc of any Conuac1or r1 or assumes rC.\'J)onsib ili1 y for any Co11trn c1or's failur e tn fumi ,:h 110d pt'rform i1s work io ,.cco rrl nnec with che Con1 , act Docum cr.1s. 1.4.2 3 Duti es, Respons ibili ties an d Authority of the Resi di::nl Projtcl Rcpresc111:1.ti 'JC i\re ~et fo nl1 in Ed1i b11 B. 1.a.J Dcfcc 1jve Wor k. During such vi sit~ a 1d nn !he basis of such o bserva 1ions, ENGINEER .s hnll ha ve au1J101 ii) 10 d isapprove of or rcj ec 1 Co nlta c1or's work whi le it is in fogrcss if ENGINEER belicvc.s Urn 1 ~uc h ""a rk wi ll no t produ ca co 111plc1cd Plujc(...1 th.JI C'O J fo rms genera ll y to tt1c Con1rac1 Doc uments or that it will prejud ice the in1egri1 y of 1he design concept o f the comp le:ted Projea as a fu naioning 1,1.11olc as indicated in rJ1c Contrzct Docume nts . 1.4.4 Clarifi ca ti ons an1 i'!lcmre:1.1 1ions; Field Ord ers. E'NGTNE ER shall iss ue ne.ceo;~r .v cloririC4ti ons and in1crp1cu11io11 s t ii 1he Comrn ct Documents as npproprnllc to 1t,e o,ucrly r~mpl•tion o f the work . Such cln11fi catio ns and in1 crpreL11ions wi ll be "'nshlt!nt wnh the i'"''!nl 01 and reaso na bly inferable from tJ;e &h1bit A · 1/2~ Pll,:c 7 Owua end l:nci11c.rr-.S rudy, Ktpon, Oe:$1,:n v:d OMll'llttion 1.4 5 1.4 .6 l.4 .7 Contrnct Docume nts. EN GIN'E.Im may issue FicJd 0rckrs authoriz in g mi nor vnm.1ions from th e re quirements of th e Co nuact Doc.:umcnts. Onmge 01 Ue rs and 'Yo rk Change Direcih•es. ENG IN EER shall rec••mmend Change Order, a nd Work Change Dirccli vcs 10 0WNFR as appropna1e, and iiha ll p:~pa re Cha nge Orders and Wo rk Chang e Dircc1ivcs ;11; re quired . Sho r Drawjngs ENOJNEER shall rev iew nnd approve (or lake oth t•r nppr pri:lle ac ti on in respec 1 of) Sho p O,awings and S.impfcs ti ad v ihcr dlltl' which Con rrac1or is requirt.d to submit, but only ro , confn rmanct.: wirh t he in fomu1 1ion gi ve n in the Controc1 Docurncn1 s and comp.i11bili1y with the dr.sig n concep t of the com ple:cd Project as a fun ctio ning "hole ns indi ca ted in 1hc Con1.rsc 1 Doc u ments. Such rc \•icws and app1 ovJ ls ur other actio n wil l 110 1 ex tend to mean .", meth ods, tec hniqu <.-..s , sc.qu cu :es 01 p1occclur es of cons rructi on or to safr.1y precaut ions and progr ams incidc nl thereto . SullM itul cs ENGTNEER shall ev alu ate nnd determ ine 1he ncaptabilily of s ub stitut e or "m-c qua l" mn1cri:1 ls and eq uipmen t proposed by Co ntr actor. Howeve r. senices in making rev isions ro Dnwings and Spcci fi cnt ions occas ioned by th e ncccplnn ce of i;;ubstil u1e mot cri31s or cqu ir,rn ent other th an ··or-cqua 1·• items: and ,c;e.rv ic.e." ,,fre r 1he awn rd of the cons trurr io n oo nrrn c1 in C\'a lua li ng and determining rhe 11ccc p1nbi li1y of 4 su bs1i1 u1 e which is .11pp1 opr inte for th e Projec1 or an cxccs.,.ive number of s ubsU1111cs wi ll only be performed pur su11111 10 un amendme nt 10 th is Agr~emcn t fo r addi1i onal co mpcn soti on. • 1.4 8 ln spc c1i9m ood Tes u. • ENGINEER inny require spec ial in sµ~liun s 01 l~ts of th e wo rk, and shall re cei \'e :md reviey., all certHicati:s of inspecti ons, te sts and ap p:ova ls required by lilws, rules, rcgu lat iuns , ordinan ces, codes , orders or the Co ntrac t Doc uments . E.NGlNEER 's review of such ccniO cates v.ill be fo r the pu rpose of determ in ing 1ha1 th e resu lts cert ifi ed indica 1e comp li ance with the Co ntract Docu ments and will not cons 1i1ute an independent cva lu mio n lhat 1he co nlent or proced ures of such inspo..1ioos, 1csts or apprnvals c..o mpl y wi th the req uiremen ts of the Contr~ct Documents . ENGINEER sh11 II be erai rled ro rely on the resu lts of suc h IC SIS. 1.4.9 Pisagrt.ement.c; hf.t ween OWNER and C9n trae1 or ENGINEER sholl re nder the ini1 io / ckdsiol15 on nil cl oim ~ of OWNER and Co n1r ac 1or rel:llin g 10 1he nccc ptnbil ity of th ~ W<1. , 0 1 tlir: in tc rpre uuion of t11e requir eme nts i>f the Conlrn cc Doc uments pena in ing 10 !ht clecu1ion ao d progre.c;s of lhe wo rk. In rend ering such deci sions, EN GINEE R ~hall l>e fair and not show p:m1al ity lo OWNER or Cont.n:i cto r and shall nu l be liulJle iu connecti on with any decision rendered in good fait h in such capacit). I 4.10 ~1s for Payment Uascd o n ENGINEER's on-s ile obse rva ti ons u.s nn ex pe rie nce d an d qua li fird design professio nal an d on re view of App li ca.1ioM for Payme n! anci 1he :irco mpan yin c dnll nnd schedules: I 4.JO I EN G JNEER shall de 1erminc lhe o.moun1s tha1 EN GIN EER 1cwmrn end s C<·ntnctor be p:iid. Such rccom rnend;,:1i on.s of paym c11 l · •i ll b~ 111 \A.Tilin g an d \•·.II con~riru :c ENG INEITR's rc pr escncation 10 0 \'/N1"R. b,1scd on such obsc n 11 tio ns and ,cvic.w, L1 1ul, to We best of EN f1 JEER's know lcdt;e. i11fo 1 nm t io n uad tJclief, the work has progressed 10 the , 'lint indica 1cd, 1he quality of such work is genera ll y in accordan ce wi th the Lv n1r;1:t Documelils • (s ubj cc 1 IV an c,·aluo1io n of such work as a functi oning who le prior 10 or upon Subsumtiu l Comp le1ion , 10 the results t'J f .iny su bsequcrit tes ts c.a llc.ci for in: 1he Comracl Doc ument" and 10 any olhCl qua lific:11ions st.,ted in the El.hibi! /1, • 11:..,()6 Pll~('g Ov.Tio-tu1d f.ti&in ccr-Stud y, Rl"f)Of1 , Oel.WJ an d Co:n11 u.:1irn • • •· reco mmend ati on), and th e con diti ons precedc n[ 10 Contractor's bei ng cntilled to such pay ment appear 10 hnve brcn fulfi ll ed in so fnr as i1 is ENGINEER's ,e.s pons ibility to observe 1hc work. In the case of uni1 pr ice '-''O rk , EN GINEER's reco mmc _ndat io ns of pa)'rnenl v.i ll incl ud e fiaa.J dc1c rmi na 1ions of qu11r 11i1ie.'i and class ifi ca ti ons of s uch v.'Or k (subjec1 ro nny subsequent adju suncn ts all owed by the Co ntr act Doc u111c111.-,). 111c respons ibili ties ,;,f ENG fN EER co ni oined in paragraph 1.4 .10.1 a1e ex press ly subject to the lirni l :Hi ons sci fo rth in paragraph 1.4 .J0 .2 and oth er exp ress or gene;·nl limiuu io ns in th i~ Ag,eemcnt and elsewhere . 1.4 .10.2 By reco nun endln g any p,yme nl ENGINEER shall not thereby be ri e,med 10 hnvc rcpre.se med th at on-si 1e obsen•a1ions made by ENGINEER to check the qua li ty o r quantity of Contractnr'~ wo rk 11s ii is performed :ind furrushcd h:ivc been exhaus1 ive , extended to every aspw of 1he work in progress, or in vo lved c1 el:,ilcd inspu1ions of the wo rk beyond the rC.'iponsibilitic ~ spccifi CJ ll y 11ssig1 1cd to ENGlNEER in thi s .'\grec me nl 1111d I.he Co mrn ct Doc um ents. Nei th er GNGtNEER's rc\l icw of Co ntrnci or's work ro 1 the puq,usc.') uf reco mm end ing p11 ym cnrs nor ENGINEER's reco mmcndar io n of :i ny p3 ymcnt (includi ng fin al pay me111) wi ll iiuvusc on EN GINEER responsibility to sup ervi se. dirrct or contro l s uch \vork or for 1he meims, mctll•)ds, tec hniq ues, scqu en cl's or proced ures of construct ion or safet y precau ti ons or programs inci dent t1 1ereto , or C o111r:ictor's compli ance wit h la ws , ru les, rcJ~ul a1i ons, o rdin ances , ccdc.c; or o rd ers ,pplicablc 10 Con1ne1 or's furnishing and performing the wor k. II will al50 not impo se responsibi lir y on ENGINEER ro rnl\k c uny exAminnti on 10 asccna in how or for what purposes Contractor has used the mo ney s pai d on 11cco un1 nf the rontr.ic t Pri ce, or to detennine tlmt tide to nny of the work, materfo ls or equi pment bu.s p~sed ro OWNER fr ee .ind clear of any lie ns , claim s, sec uril)' interests or encumbrMces , 01 tJiat tlic1e may nor be 01her m atters at iss ue retween OWNER and Co ntraClor ,n Bl mi ght affect the amount th a1 sJ1 uh.I be paid . 1.4 .11 Con tra ctor's Completion Doc um ents. ENGINEER shall receive, re vi ew oOO 1ransmi1 to OWNER with \.\'Tilten comm ent s mai nte nance md opcracing instru cti on s, schedules, guarnm ccs , Bonds, cert ifi cmes or other evid ence of in su rance required by 1hc Co ntrnc.1 Ooc umcn tc;, ccrtifict\le.~ o f ins pe ction, te.sLc; and app iova ls, and morked-up record doc um enis (in cludin g Shop Drawings, Sampl es nnd oth er d:l !II aprroved as provid ed und er paragr3 ph 1.-1 .6 and marked -up reco rd Dra...,'ings) wh ch arc 10 be assembled by Co ntr nc lor in accordance wit h 1he Contra ct Documents IO l"~Llin final payment. EN GINEER.'s rc \'ir,w of suc h d ul:umcn ls wi ll o nl y be to determin e genera ll y 1h at their co ntent co mpli es wi lh th e requirem ent.~ of, ond in the case o f cert ifica tes of ins pect ions, tt.:.'il.\, and approvnfs th a1 th e resu lL~ cc n ified i11 d1c:ue co mplian ce with, lh e Co ntract Doc umen L~. I A.12 Sub sta 111 ial Comllk!i!m Following noti ce fro m Co n1rn c1or th at Con tra ctor co nsid ers the en tir e work ready fo r its in te nded us e. EN GINEER .O nd OWNER , ilC"CO mp:mi ed by Contra clor, shall co ndu ct an insp ectio n to del ellllin e if I.he work is s ub sta ntia ll y comp le1e. If afte r co nsidering nny o bjt c1ions o f OWNER, EN GINEER considers rhc work subst,1n 1inll y co rnple tc, ENG INEER shall deliver , m ti ft ane of Su bstantia l Coi,plcti on to OWNER and ConltllCIOT 1.4 .13 finoJ Notice of A~ah jli1y of 11te Wo1k, ENGINEER shall co nduct a fi nal in spection lo determin e if the co mpl eled work of Co nt rnct or is accep ta ble so !hat ENGINEER may re.co mmend, in v.'fiting, fin al pay ment to Con ua ctor. Acco mpanyi ng the recommend atio n for fi nal pri yment, ENGINE::..'?. shall indi r.a te tha t the 'ol.!()rk is acce ptab le (s ubjcc 1 10 th e p,ovisions of pa ragaaph 1.4 .10 .2) 10 the F.1 hit,i 1 A. ln006 1'.cgc9 Owna ind UlgCl"leo -St udy, J.'.:r pc,,, De.sign anLI Conunic11un bes 1 o f ENGJNEER's kn owl edge, i11fo1m1uiu 11 11ml belie f and ba sed on 1hc cx len r of the • services pe rformed and fuin h hed by ENGINEER under thi s Agree ment. 1.4 .14 Li mirnrion of Rc.~po nsih1li nc !>.. ENG i.NEER Ma ll n61 be res ponsible fo r the acts or omissions of nny Co n1rn c1nr, ,r of ,111y subco nLr nc lor, ;my s upplier, or of an} 01 he1 perso n or organi za1 ion pcrfnr m:ng or fu rn ish in g any o f tht:. wor k. ENGINEER shall no1 be re,pon.'i ib le io r Cnmr:1 c1or's fa il ure to pe rfo rm or furn is h the work in acco rdan ct: wi th th e Co ni r~c , n oru mcnLS . 1.4.J 5. J..1!!utlislJ.l of Cor151 n1 crin n Phn ~e. Th e Cons1ruc 1io n Phase wi ll co mm ence wit h 1he executio n of tht com11 uc1io n co nrra cr for 1he Projec1 or uny pan th ereo f .nnd wi ll leimiu.lll t: up u11 Y,'li 1ten rccommcm.J.u1 Cl!l by ENG Jl'<EER of fina l pay ment The duti es a1 11.J 1c~pu mil11 litics of ENGlNEER du ring rhe Co nstru ction Phn sc as se t fo nh in this p11 1ug111 ph l .4 i.lre urnwded and s11pplcmt!ntcd as lollo ws: f .4 2.1 En c,i nccr WI ii nor pro vide 11 res ident proje ct represe nta 1i,•e fo r Lhi s prC'jec 1. 1.4 .2.3 F..x hib i1 B Du ties and Respo11sibi li1ies of t1ic res iden t proj~cr 1ep1 eH•n1n1ive are no t included as 11ar1 of thi s agreement . 2.0 OW..!'i.E R'S RF.SPONSIBll lTJES 2.1 Pu rnis h to EN GINEER, as re qu es1cd by ENGINEER for perfor man ce of Se rvices as requil '!d by th e Co ntr:i.ct Doc uments, the fol lowi ng : 2 .l Fthibi1 A · l /200j 2.1.1 Data prepared by or serv ices of 01hers, incl uding withour lim itation ex pl orati ons and 1ens of subsurface co ndi rions at or co nti guous to the site , drawin gs: of ph ys ical condirio n.~ in or rel ating to cxi s1ing surfa ce or subs urface stru cture s a1 or co nligu ous to th e site, or hydrographic surveys; 2.1.2 The services of an indepcnd e.n r 1r.1ainc labo rnt ory 10 perfonn a ll inspecti ons , 1es 1s o.nd approva ls of sam ple c., rn n1eri11l s Md C"quipment ; 2.1.3 Appropriate profei sion.:1 1 in1 erprcta 1ion of 1.1 II of 1he for egoing; 2.1 .4 Env iro nm enta l assc.ss rm:rts , audits , in vcs 1ig:?li ons and impact sta 1e111 ents , lrn d other re le van 1 c11v i1u 11mcnt .al \l l cult ural studies as 10 the ProJCC I, th e site and adja cent nrc.1s; 2.1.5 Fiel d ,ur veys lor design purposes and pr opCJ1y, bo unda ry, CJ1semc m. ri gh1-nf.wny, topogr,1phi c and u1 ili ty surveys or da ta, inc l uding rel evant rr.fcrc nce point~: 2.1.6 Pt openy descri ptions: 2.1. 7 Zoning, dud and other land use res tr ictions: ond 2.1.8 O1hcr spccio l dn1n or consu lt .,t ions nm u..,vc:100 in An idc :. OWNER shall be res puu~i !Jk fu r, 11 nd ENG lNEER may rely u(Yl n, 1hc accura cy -'(f compk1e~_s5 of aJ I rc:pons , darn and o rh cr inform;m oc furni shed pu rsu::i nt 10 ,nis p.:i ragrnp b. c.J',.tGlN EE R nm)' use such repons , data and info rma1 ion in perfo rmin g or furni shing se rvices under l11is Agre emen t. Provide, as ,equ ircd by 1he Co ntr ac t Docu ment s, enci ncc rine su rvt-ys nnd sta king 10 cn "1 /e Con ts actor to procu:d with tJ 1e layou t of the w1,rk nnd or her specia l fi eld survey.!.. Q.,.,,1cr and Engi,,c,.,.!-,111<ly, Kq:ut, Llni8n ard r, .. ,.1111n1[)11 • • • • 23 Provide acc e5 s m and make all r-rovi sio ns for ENGlNEER to enter up on public and private property Rfi required for ENGTNF.ER ro J)('rform service.~ under thi s .'\grec.mcnL 2."1 Ex amine a ll al!ernntc so lutio ns, .siudi:s, 1crv1u, skc1 chcs, Drawings, Spccifica11 o ns , proposa ls a nd 01hc1 docu ment s presen ted by ENGINEER (i nduding obt ainin g ad vice of on attorney, insuronce u,unscl or and 01her consu ltant s as OWNEI< deems appropriate with rCJ pect 10 suc h txnmin :11 io•1) and rMd cr in wri 1iag decis io ns pertai ning 1hcre10 . 2 .5 Provide approva ls a n d permit5 from all COH:n11nr r1111 I nu rho riti~s hAv in g jurisd ic 1io n 10 :ipprovc ihc ponions of the Projec t designed or specified by ENOrNEER nnd suc h ap prova ls :i.nd rc,n sc11L~ fr om 01hers :t s may be nt'ct•!.s ar-y fo r completio ,1 or such ponions of 1he r ro ject . :> 6 Pr ovide, :1 s ml'ly be required fo1 c.h e Pioji:4:l: 2.6.1 Accou ntin g, bond a nd fi nan cia l advisory , indep c nd en 1 cos 1 es ti ma ti ng :rnd in sui.in l'.c cou nseling se rvi ces; 26.2 Such lc gn l sc1vi~cs o.s OWNER may 1e11111rc. nr F.N<HNFE R m11y r('rt .,o n:ibly reques t wi1h re gard l'1 lega l iss ue s pertaining 10 1he Projcc1, in clu din g an y rhat ma y be raised by Co nlta c1or: and 2.6.3 Suc h audi ling service s as OW NER may require: 10 ascc nain ho w ur lo r wha t purpoxc Con1rnc 1or has used the money ,; paid on account of the Cont.net Pri ce. 2.7 Provide such inspcr vr mo ni1oring sc rvires by an ind ivid ual or en tity 01her lha n EN(irNF:.ER as OWNER may des ire 10 verify : 2.7.1 1hat Conu ac tor is co mplyi ng with any la~, rul e, rc gul:ui on, ord inance , code or order npp licn blc 10 Con tr nc1o r's performing and furnishi ng the work; ur 2.7.2 ll1at Co11 11 11c101 is tuking a ll necessary precautions fo r sa fety of pc rsri ns or pro perty and com pl yi ng with any specia l provisions of the Con tract Documents appl ica bl e to Sl fe1 y. ENG INEER r'oes not undcn nkc in this Ar,cemcnt lo pcrfonn the services refr:rrcrl rn in 2.7.1 aud 2.7.2 above . nie id rn1.iry of any indi vidual or entity employed to perform s uch services and th e scope of such st'.Tviet.c; wi ll hr di sclosed 10 ENGlNEER. 2.8 Adv ise EN GINEER of 1hc ide nti ty an d sco pe of ~ervices uf any inc!CJ-'Cndcnt con ulrnn 1s e mpio ycd by OWNER lo perform or furnish serv ices in rei;ard to the ProJcct, incl uding, but nor lim it ed 10, Co us truc ti on Mam1gemcn 1, Cost Esuma tm g, Proj cc 1 Peer Re vie w. Vulue Engineer ing, an d Constructabilily Re v1 tw. If O,>INER dcs igrlllrs a perso n or en1i1 y 01her lhan, or in ad diti on 1n, ENGCNEER 10 ,ep rc.se nt OWNE R il l the site, OWNER shall define :in tf set for tl1 in an exhibit th:il is to be mu111 ally agreed upon and ult.ac hed to and mu le II pnn of th is Agrc ~11•!:u t befo re such !.erviccs begin , the du1i es, res po 11Sib il it ics and limi , .. :uions of nuthon 1y o f such 01her puny and the rrl a1io11 thercor 10 lhe du ties , 1esponsibi li1ic.s :md ::1.utJ1orit y of ENGINEER 2.9 Prior ro t.he w111 111c11c.c.11 1e ut u f U1c Co nstn1c1i on Phase , notify E1''GINl::l::I( of a ny vuiat io ns in the langun gc of the Notice o f Acce pt ability of Work, or of an y no tjcc or cc rtifi cn ti on ot her th.111 such Notice th :it ENU lNE£R \\ill be req ues ted to prov ide ro OWNE R or third par 1ics in co nn ec ti on wit h !he fin J1.c in g or co mplet iu n o f th e Pr oj«r. OWNER and EN GD'1EER sha ll ,each ngr~tmc nt on th e terms of any suc h 1ec1ues rcd noti ce or cenifi c:atio 11 and O\VNER shall a u1J101i ze s uch Special Se rv ices as arc necessary In e nah le F.NGTN EER to provide the no1i u or certificati o n req uested undc1 thi s pa ragraph . 2.JO If more 1.han one prime co uu act is to be aW:i rdcd fo , wo ,'~ designed or specified by ENGLNEEH, llc,..,i gn ate a pe rson or cntily 10 hJvc aulhorny and res11on~ioili 1y forcoordirnui ng the ac ti vi t ies among fu..h ib 11 A -ln.D06 P11c 11 O'Aoa and Enginea•Sl\1 dy, Rr pc:n , Dr..s 1in ~ C(_"m trnr1icn lh c \'a ri ous prime conu ac1ors , and clcfin c :tnc1 sc:1 fo rth the d uries , r~1,0 11s1biliries and limi1.i1iom uf . nulh c ricy of such person or entity :md the re lation th e,eo f to I.h e du1i cs, rc.s ponsihilit ies ,tnd a111l1ori 1y of ENG TNF.FR in nn c.x hibil thnt is 10 he mmu nll y agreed upo n :111 d m adtt.:<l to a nd made a pan ot this Agree me nt before such servi ces begi n. 2.J I Fumi sh to EN G lNEEn de1a or e:.1i111a1,d fi t:u res as 10 OWN ER 'S nnt1 c1pated costs fo r services 10 be p,ovid CG by oth ers fo r OW 'ER (such as services purs uam 10 paragr;1phs 2. I. 2.2 and 2.4 rhro ulth 2.1 1, iucl usivc ) and ot1 1c1 Lus ts so th n1 ENGCN l!EK may n1okc the neces sary cakul111ions 10 dc \clop ""'' I"'' iod ici,lly 11 ujus1 EN GINE ER 's opi ni on of To111 Projec 1 Costs. 2.12 Auend the pre-bid conference , hid ope ning, pre-co n51ru cri on co nfe rences , ccns rru crion procrtss and Olh er j ob-reln ted meetin gs and Subsu n1i11J ~omplctio n and fin al pay me nt in,;pnticm i. 2.13 Pr ovi de labo r a nd safe1y equ ipm cru 10 ope 11 and prn 1ec1 m:inholcs and /m to oper3 te wai ves :1n .:I hydrn nt.s as re quired by 1he ENGINEER. 2.14 R.:ar all costs mcidc nl to cornp li11 11 ~ wit h the rc<1uircme nts of the OWNE R's Rcs pons1hi liti cs. ~ 0 I!/l.f[<ff-R lu l) FOR PERFQRMAN <;g Th e time periods fo r th e perfonnnncc of l:."N GINEE R':. se rvices as sc i for lh 1n Arn cl c 2 of s;:i id Agreemc m Jre :is fo llow5: S1udy a11d Rcpo11 Ph .ese Fi nal Dcsi8f1 and Bi dd ing Pha ses Cu 11str ucrion Phas e •l.0 METHO D OF PA YM!;i'!J Apr il 19, 20 10 lltrough Mn1ch 3 1, 20 1 I April I, 20 1 I lhrough Apri l 30, 2012 May I. 20 12 lh:ough Au gusi 31, 0 13 TI1 e method o f paymcnl fo r Serv i~e.c: rcodrrt'd by ENG IN EER sh:ill be l'.15 set fo rtJ1 bel ow: Aaua l labor c.o sts mult ipl ied by 3.10, plus oth er direc 1 exvc n~cs. pl us act ual co s1 of outs ide protess ional serv ice.-. mul tiplied by 1.1 J, but not ro CAceet.l $4 53,264 .00 v1i1h out prio r Owne r aulhonz.a 1io n 5 ,0 SPECIAL PROV ISIONS O\VNER has es tab lished the fo ll o wi ng !i pccia l provi sions and/or other con~idcra 1io11 .s or req11 irrrnen1 s m res pcc 1 of 1hc Assig,un ent : none Elhibit ,\. 112())6 P~g, 11 O ·.-.,m :md Eniima -S cudy, Rqx11t, Do:,cn arul Cur15tiuc 11o n • • • • • TI-IIRD AMENDMENT TO AGREEMENT 11,is AME NDMENT made 1h is 24th day of Ap ril , 20 12 betwee n tl1 e City of Eng lewood, Co lorad o ("OWNE R") an d Camp Dress er & Mc Kee Inc . ("ENG INF.E R'') modifie s the AGREE MElff betwee n the O\VNl;R aw l 1hc ENG IN EER dated Apr il 21, 20 10. '111 e AG REEMENT i< modified by th is AMENDMEN.T 10 add to 1he Dc si~11 Ph ase Service s. SpeCl li cal ly, !h e ft 1llow ing ~ddi 11ons to 1he AGREEMENT arc itgrccd to: Exhibi t A. -Scope of Work for All en WTP Swi1 1~hgc.1r wp lacernent (in clu des sc ope and projec1 schedul e) 2. l'h e s.:l ,edu le for perform ance of ENGINEE R's serv ices in lh c AM ENDM ENT is as fo ll ows : 3, As de scribed in Exhibi t A to th is AMENDM ENT . Pa yme nt of Se rvi ces Rendered by the ENG INEE R. Time and materi ;1 ls pilyment with a not to exceed vaJuc listed in Exhib it A. The tcm1 s and condi tions arc lisled in the Apri l 2 1st, 2010 agrcemc n1. 4. Rea so n of AMENDMENT The OWNE R seek s addit ion al design s1 vic es lu repl ace the sw it chgear a1 the O WNER 's A llc n Wat er Tr eatme nt Plan1. All oth er terms 11.n d cond irinn s o f th e AGREEMEN T of Apri l 2 1, 20 10. as amcmlcd, remain in ful l forc e and effec t. Pagclof2 IN WITN ESS Wl-t EREOF, 1he pnr1ic s hcrcro have cxoe urcd 1his AMENDMENT 10 1he AGREEMENT 10 be effec tive as of the <lat e first above wrincn . OWNER: Qiy of Fn g lr wood B: Sit:wd rt Fonda Ti lle : Uti li1fos D irect or Addre ,;s fo r g i\ ing no1 ices : Ci 1·y of Englewood -Utilitie s Dep.1r1u1c 11t Ene lew L od Colorado RO I I 0 ENG INEER : JJjj _i:_· Vice Presicicn t Address fo r giving noti ces: 555 I 71h S1ree 1 Su iio I Ill() Pa ge 2 of2 • • • • • • r a3 IIC:1 l el ectr ic power eng inee ring Ap ri l 27 Ih, ?01 2 nm Rynders COM Smith 555 17"' Stree t , S ui te 1 100 Denver, Colorado 80202 P.O Box 1265 • Arv rlda , CO 80001 Ph one (3 03) 431-7895 • Fax (303) 431 -1836 w·ww. noiengineerlng .com Ref: City or En glewood , Allen W ater T rea tment Pl ant E lectri cal Switchgear Replacement D ear Tim : T han k you for the o p portunity to provide you with a pro fessional eng inee ri ng services cost estimat e fo r t his proj ect. T his proposal is based on locating n ew 48 0V switch gear for th e All en Plant outsi de near the existi ng transfonners and tran sferri ng loads from the existing switchg ea r to th e n ew switc hgear while the All en Pl ant is in operation . The es timate i s broken down w ith th e scope of work below: ESTIMATED TAS K COST: Fie ld lnves llaatlon S4 400 .00 Swilcha oar Rese arch S4 710.00 Load Sheddlna Scl>e!J:'0 Investia ol ion $2 860 .00 Co ordinallon Stud y $2 690.00 . Arc-Flash Studv $1 010 .00 -· SCADA lnvesli ~a lion $5 420.00 Sinal e Lin es $1 850 .00 Eaulom en l El evatio ns & Dc l oils $1 010.0 0 Sne Plan -.. $84 0.0Q_ Sc hema lies $3 320.00 D emo Pl an $1,85 0.00 Conduit Rou1i ntl Du g _Bj!n_k Deta il s $5 590 .00 Condu iVCabl e Sched ul e $1 010.00 Sueci r.catl on s $3 030.00 Meeti nn s. CD M an d Citv Re vi ew Chan nos $5 960.00 Se ou ence of Cons tru cti on $26 90.00 Civil and Struct ura l Ena ineer lna $5,00 0.00 Tot al : $53 240 .00 . , . ' ' Engineering/Des ign Delivera bles: The list of proposed deliverables NEI will provide includes l he fo ll owir.g (but not necLssarily limited to): Drawings: Single line Diag ram Swi tchg ear Elovalions & Detail s Sc he mat ic Dra wings Sile Plan Demo Plan Cond ui l Rouling & Duct Bank Deta il s Co nd uiUCable Sch edul& Communicatio n Sc h ematic Dr ~wi ngs Switchgea r Founda ti on Plan B~ Coordination Study and Breaker Sellings Arc Flash Study Specifications : Swi tchgear Specifi ca tions Sequence of Construction Please note that the cost proposal takes into acco unt th e difficulties associat ed v,ith worki ng in an existi ng faci lity th al must bo ke pt in operati on wh ile the work is performed. Thi s propo sa l d oes includ e civil a nd stru ctural eng ine ering associated with th e _,vitch g ear bu il ding fo un dation and d emo work . Thi s proposal does not include constru ction services and suumi tl al revi e w. As req ues t~d, NEI is pmviding t11is estimate in a separa te proposal. Please fee l free lo le t me kn ow if you havs any queslions or comments. Thank you fo r lhe opportunity, and we lo ok forwa rd lo working with you again . Best Rega rds, Andrew Humphrey , PE NEI Elr c~i c Powe r Enyi ncefing • • • • COUNCIL COMM UNIC ATION Date: Age nda fl em: Subject : Jun e 18, 20 12 I I C iii t\ll en Plant Ultravio let Sy11em Des 1g11 -Arn cnclmcn t #4 INITI ATED BY U til iti es Department I ~ TA FF SOURCE Si ,-v ar t H Fo nda, D irecto r of U 1iliti cs COUNCIL GOA L AND PREVIO US COUNCIL ACT ION Counc il approved o n tr act to COM o r engm ccnn~ and cons 11 uc t1on man agemen t serv ices on t\pril 19, 20 10 for th e desig n of the ultra violet (LJV, disinfec11 on sys tem . REC OMMENDED ACTION The En glewood VVa t.:-r J1~d Sewe r B oard , at 1l 1eil May R, ~O ! 2 m ee 11 ng, recom rnended Co un :11 approv(1 I, by m o t io n of th e con1 ,ac 1 fo r add1ti orh1I en6inee rin g and cons tru c ti on managem en t se P1ices to C ,1m p, D resse r & ,V1cKee rn th e am o unt o i 5272.81~1.00 for con!:tructio n management servilf'!-1 BACK GRO U ND, ANA LY SIS, M✓D ALTERN ATIVE S ID ENTIFIED The Long Te rm Two En hc1nced Surface Wet ter Tr ea tmen t Rl i:e wa5 adop ted by Congress o n Jl1nuarv 5, 2006. In l h1s ru le, rh~ Env iro, ~1en1a l P·01e:.t1on Agency req uired 1:1a 1 \".'cl l f'r S\S te m s me et ,1 ddrt ion,1I cryp tos p0ri d1u m (crv plo} remova l requirem en t.; Th e sys ten-must !Jc opera li o n a l by Octobtr 1, 20 13. V opera tes wit h a band 0 1 li ght th ~I di sinfec:ts \\ ,1l c r a t il ce rt ain wwe1ength in the ult rav iole t lig ht sp c1n 11n W oter al th e t\llen F1lt c, r:,1111 w,11 bP trea t ed b y th e UV sys t em afier the filtr ati o n p rocess Jnc.J before c hl o r,n ,1tion . th en 1Ju11111 ,1d into 1h e d 1stri buuon svs tem . Th e UV pro cess will red uce so dium hypochl on te (c hl o rin e) use , 1s an c:...trem('ly f~1 st process :o 1nactiv,1te C')'pl o , is oroven tech nology, requires th e small es t fo o l prinl ~ind I'> the m ost (.OS I e 1iec11 v~. C.OM, th e se l..: ·ted engrn ee rin g co n s,,l 1ant , ha s com p lete d scve r,l l other U V sys tems th roueho ut the Un i ted S1.11 es, and they are ,,Isa fanuh ir w ith the A ll e n VVa tcr l r~atment Plant , li ,wmg con sult ed 0 11 o ther water tr ea tm ent plant pr o jec ts. Th ey h;h'C d esrg ned m o dii1c c111 o n s to ii1e o ld clea r'\•ve ll. th e clc .i rvvr 11 rnnf th £> U V ,;,yo;tPm , ;rnd 1h,, r lPr tri r tll 11 pgrarle ,; Th e ><.ope uf con>t ructi on ac ti vit}' was nol estab lished in the o ri ginal contra c t fo r UV in 20 1 u because th e c ons 1ru c ti o n se rvir:es that wo u ld be rec1u 1rcd were unknown. Constr u cti o n serv ices wPr P finr1 li1P rl r1ftPr thP qr;'}~ rlec.ie n p lane. were completed . 1'10 1.v rhr1 1 1t·,p 1n1 P i;cnpe ,..f ,vork hac. b een establ ish ed, !\mcnd m c n l #4 wi'I autho r i1c ,·o n~tr uc t=o n ma1 c1gc mcn t sc-v ii:cs n ecess ary . Tlr s ame ndm ent includes iun c!ins for engineeri ng serv ices durin g consiruc 11on . Th e re side nt CDM project rep w ill be on site 2(1 ho urs ,1 wee k to con du ct sit e visits , spec ialty ins p ec tions and d es ign cla 11fi cat1on s. Fo r cost e rt iciency, C itv staff w ill cove r th e rema in J e r of cons tru c t1on observati o n . CDM will b e p rcvicling t1a ini ng to Cit y staff Co , th e m t1jo r p1ocesses, sys tem s a nd o pe,a tin g e qu ipmen t installed . Ex l11 IJ1I A defu n~:, !Ii ~ e 11 ~111t::t:1i 11 g :>i:r v iu~::i 1.h11in ~ LUIH,lr u 1.,.l HJ11 (~l ,iUll B c.Jdi 11t ·'i 1h11 LU 11 ~truL1 1u 11 d esi gn observc1 t1 o n. FINANCIAL IMPACT CD M's urn pmal is fnr 5? 7~.R 14 no usr O f ArlACHM~NTS \,\';11e r .::i nd Sewer Bo~r d Min utes from M;-i y 8 , 20 12 O ngi nJI Pr o fe~sio nal Serv ice~ ,,greemen t Fo urth A m e-,d ment to A~re emcn t • • • WATER & SEWER BOARD TUESDA V, MA Y 8, 2012 COMM'JNITY DEVELOPME >-IT CONFERENCE ROOM Ro ll C :i ll. l'rcse ol: Clyde Wi ggi ns, Chuck Habenich t, Tom l.lum s, Ke ll s Waggoner, J im Woodward, Stew ar1 Fonda (No t voti n •), 1.alh y Bu rr age (Not vn tin g) Ab sent/E xcused: Jo La y. Wayne Oakle y, John Moore , Rand y Penn , Linda Olso n. Al so present : Ja son Clark , Tom Br en nan and Ya ssa r Aboui sh Th e mcclin g was ca ll ed 10 ord er at 5:03 p.m. • -~ I. MINUTES OF THE APRIL 10 , 2012 MEETING. • M1tio11: App ro ve minute s o f th e Apn l 10, 201 2 Wa ler and Sewe r Boa rd mee tin g. Moved : Hab en ic ht , Seco nd ed: Bum s . Motion pas sed una nimous ly. l?Jl MOTION FOR THE ENGLEWOOD WATER A D SE WER BOARD TO ENTE R ,, N tXECUTIVE SESS ION PURSUAI\T TO CRS24-6-402(h) FOR DISCUS S ION OF WATER LITIGATIOI\ WITH THE WATER ATTC,1-1\'E Y. Move d : J-l abenidn Sccoud cd : Waggo ner Mot ion pa sse d un amm ous ly. Lin da Olson ent ered at 5:07 p.m. l?Jl MOTION TO RETURN TO THE REGULAR SESS ION OF THE WATERA.l"D SEWER UOARD MEETING OF MAY 8, 20 12. M ot iou : Wuu<lw aru S ccu u<l ctl: Haben icht Mminn pass ed un an imous ly. :~. Z. SOUT H GATE SUl'l'Lt:MJ-:N T 11167, The Board rece ived a req uest from Car in G. Shan kl e fo r inclusion of Sup plement #167 to indu<lc a pa rce l of 2.39 ac res in to th e Sout hga te Sa nit ati on IJi stnct fo r res ident ial use . The purpo se of the incl usion is lo ms l al l a sewe r li ne and con nect to'th c ex istin g sewer mnin in rhe strec l Mot;uu : To rccummen d Co un ci l approva l ofSou1h ga1c Suppl emen t #167 . Moved : W;iggoner, Seco nd ed : Ourn s. Motion p:tsscd unan imo us ly. ig) 3. ALLEN PLANT ULTRAVIOL ET SYS T EM DES IGN -AMEN DM ENT #3 . • ram Brennan, Utilitie s En gin ee r, appcare u to give an ove rview o f the ultr avio let (UV) proj ect • for the All en Filt er Pla nt and th e proposed Am en dmen t #3 . ·nu s amendment is fo r the design of electri ca l upgrades to th e p lant load ccn te1. Motion : Tn rc com t e nd Co un ci l approva l of the contract fo r ad diti ona l eni;i ncc ring and de sign se rv ice s to Cam p, Dresse r & McKee in the amoun t of$53,240 .0 0 . ~fo\'ed: Hab enic ht , Seconded : Waeeoner. Motto n pas sed unanimously . -~, 4 . AL L E N PLANT IJLT llAV JOLETS\'ST EM OES IGN -A.\IE NDMEl\°T #4 . To m Brenn an app eared to give an overview of the proposed Amen dmcn l #4 for the All en Plan! UV sy stem . Th e propnsecl cnn trar t wi ll be fo r engine ering services duri,,g co nstnicti on, si te visi ts, specia lt y inspect io ns and des ign cJanfi cati o11s. Motion : To rec omm en d Co w1 cil approval , by mn'.ion , o f the co nl rac1 for add11 io nal engi nee rin g and constrn ction management services to Camp, Dresse r & McKe e in the amoun t ofS272,8 14.00 for co 11 st1uc1iu n manage metll services . • M oved : Bum s, Seco ud cd: Wag goner. • • • Moti on pas sed unan ir.wusly. -~· 5. DROU GHT M.ANAG l~MENT PL AN. Ya s,ai Abou ish, U11 'i ties Engi neer IV , appeared to d isc uss th e progress o l c nglcwoo d 's Wa ter Co nse rv atio n Plan an d Drou gh t Ma nagem ent Plan A po ss ibk $50,000 gra nt fro m th e Stat e was also disc uss ed . An arti cle will appea r in the up comi ng Pipel ine addre ss in g drought mit igation and co nscrva1 io11 pl anni ng. · ,_Jg}. 6. CH ANGE S IN COLIFORM PROCEDUR ES. Ja son Clark , Water Pl ant Supe rint endent, appeared to exp lain the State 's new c0 li fom1 test in g procedures Th e ,\lien Fi itcr Plam has no t ex perien ced a max imum contam111ant le ve l vio lati on fo r ba cteria in th e last 10 ye;1 rs, htll w ith lh e new po li cy th e od ds o f ha vin g a v io latio n inc rease s ligh tly . 7 . UNSCHE DULED VISITORS. No unsc hed ul ed visitors . ~-8. OHI ER. No ne . Mee tin g adjourn ed at 6.40 p.r.1. Th e next Wa ter and Sewer Boa rd meeti ng wil l be Jun e 12, 20 12 at 5 :00 in the Co mm un ity Deve lopm ent Conferenc e Roo m. R.e spe,:tfull y su bm,ue d, Ca th y Bu rrage Reco rdin g Sec retary • • • PROFESSIONAL SERVICES AGREEMENT This Profe ssi on al Services Agreement (the "A gre ement ") is made as -1 this J:t!' day of _f}p,_r .i..J:-__, 20.l.2, (th e "Ettec tiv e Date ") by Cam p Dresser & McKee Inc., 555 17"' Stree t, Suite 1160 Denv er, Colorado 80 202, a~~ co rporat io n ("Consu ltant"), an d Th e City of Eng lewood, Colorado, a mun ic ipal co rporati on orga nize d und er the law s of the sta •~ of Co lorado ("City"). Ci ty desi res th at Consultan t provide ce rt ain consu lt ing services as desc ribed in Exh ibi t A, an d/or re lated service s as described llerein, and Co nsu lta nt des ires to perform suc h services on be ha~ ol City on th e terms and condi tions se t fort h herein . In considera tion of the foregoing and tho terms hereina lt er set forth and other good and valua bl e cons id eration, th e re ceip t and sufficiency of whic h are he reby acknowledged , the parties hereto, inten ding to be legally bound , ag ree as follows : 1. Definitions. Tho terms se t forth be low shall he defined as fo llows: (a) 'Int ellec tual Property Righ ts' shall mea n any and all (by wha tever name or t~rm known or de si gna te d) tan gible and in tangib le and now known or hereafter exist ing (1) rights as socia te with work s of autho rs hip throug hout the unive rse, including bul not limited lo co pyrig ht s, mo ral rights , and mask- wo rks, (2) lradema rk and trad e name rig hts and simila r ri ghts, (3) tiad e secret rig hts, (4) paten ts , designs, algo rtt hm s and oth er Industrial prope rty ri ~hts, (5) all other intellectual and indus trial prope rty rig hts (of every ki nd and nature througho ut the un ive rse and howev er des ignated ) (in cl uding logos, "re nta l' ri ght s and rights to remun eration), whe th er arising by operation of law, co ntract , license, or otherwise , and (6) all reg ish ation s, inrtiai applications, renewa ls, exte nsions, co n_ti nua tions, divis ions or reissue s hereo f now or he rea fter in for ce (i ncludi ng any rig hts in any of the forego ing). (b) 'Work Product" shall m,, 3n ~II pa tents , patent appli catio ns, inv,mtions, designs , mask works, pr ocesses, methodologies , copy ri ghts and co pyrightabl e works, trade secre ts including confidential inf ormation, data , des ign s, manua ls , trai ning materials and doc um entation , form ulas, knowf eage of manufa ctui ing processes , me thods, prices , finan cial and accounting da ta, products and produc t specifi ca tions and a ll oth er Intellectual Prope rty Rig ht s crea ted , devel oped or prepa red , do cume nt ed and/or delivered by Co nsu lt ant , pursuant to th e provision of th e Se rvi ces . 2. Statements of Work . During the ter111 hereof and subj ect to the term s a nd co nditions co nt ained he rein, Consultant agrees to prov ide, on an as requ es1ed basi s, th e co nsu lt ing service~, systems int egratio n se Nices, dala conversio n services, training servic es, and related serv ic es (the "Serv ices ") as furt her descri bed In Exhibit A (the "S tateme nt of Work") for Ci ty, and in such additiona l Sta temen ts of Work as may be oxec ut ed by each uf the pa rt ies hereto fr om time to lime pursuant to th is Agreem ent . Each St ateme nt of Work shall speci fy the scope of wo rk, spec~ica tions, basis of compensa tion an d paym ent schC?du le , es tim ated lengl h of time req uired to comp lete eac h Statement of Work , in cludi ng the es limat ed start/finis h da tes, an d oth er releva nt in format ion a nd shall incorp orate all terms and co nditions con tai ned in this Agreement J . Performan ce of S'ervices. (e) Pertonnanco. Consulta nt shall pertorm the Services necessary to complete all services outlin ed in Ex hib it A in a timely and professional manner consis tent wi th the spec if ica ti ons, if any, set forth in tho Statemen t of Work, and in accordance with indu stry standards . Consultant agrees to utilize ils professional engin ee ring exp ert is e and creo livo talents in comp le!ing th e projects outlined in the Stateme nt of W ork. (b) Delays . Cons•iltant agrees to notify City pro mplly of any factor. occurrence , or even t coming to its att ention that may affect Consultant's abi lity to meet the requirements of the Agr ee ment, or that is lik ely to occas ion any material delay in complet ion of til e projects conte mplat ed by this Agreement or any Statement of Work. Such notice shall be given in the event ol any loss or re assign ment of key employees, threat of strik e. or major equipm ent failu re. Time is exp ressly made o f lhe esse nce wi th respect to each and every term and provision of this Agm amen t. (c) Discrepancies . If an yth ing necessa ry tor the clear und erst andi ng of th e Services has been omitted from th e Agreemen t sp ecffications or It appears that var ious instru ction s are in conflic t, Vendor shall secure written instructio ns from City's project d irector befo re proceedi ng with tho per1ormance of the Services affecte d by su ch om iss ions or discrepancies . 4. Inv oices and Payment. Unless othen~ise provided in a Statement of Work , City sha ll pay th e amounts agreed to in a Sta tement or Work wi lhin thirty (30) days following the acc epta nce by City of the wo rk called for in o Statem ent of Work by City. Acc eptance procedures shall be ou tlin ed In lh e Statemenl of Work. ff City disputes all or any portion of an invoice for charges, lhe n City shall pay the undisputed portion of the invoice by the due date and shall provid e th e foll owi ng notification with respect to th e disputed portion of the invoice . City sha ll notify Consu lta nt as soon as poss ible of th e specific amount disputed and shall provide reasonab le detail as to th e ba sis fo r tile dispute. The parties shall th en attempt to reso lve the disput ed portio n of suc h invoice as soon as poss ible . Up on resolution of the dispu ted portion , Ci ty shall pay to Cons11 lt an 1 the resolve d amoun t. 5. Taxes . City is not subject . taxation . No federal or other laxe s (exci luxury, transportation , sa les, etc .) shall be Included in quoted prices . City shall not be ob liga ted to pay or reimburse Consult;in t fu r any taxes attributabl e to lh e sa le of any Servi ces which are imposed on or mea sur ed by net or gross income, capi tol, net worth, franch is e, privi lege , any oth er taxes, or assess ments , nor any of the foregoing imposed on or payab le by Cons ult ant. Upon wri lten notifi cation by City and subs eque nt veri fication by Consu lla m, Consultan t shall reimburse or credi t, as applicable , City in a timely manne r, for any and all taxes er ron eousl y paid by City. City shal l provide Consu ltant with, an d Co nsultant sha lt acce pt in good fa ith, resale, direct pay, or olher exemption certifica tes , as appllc;ib le. 6. Out of Pocket Expenses. Cons ul tant shan be reimbursed on ly for expenses which are expressly provided for in a Sta teme nt of Work or which have been app roved in advance in writing by City , provided Consultant has furn ished suc h documentation for authorize;;e expenses as City may reasonably request . 7. Audits. Co nsultan t shall provide such emp lo yees and independ ent au ditors and in spectors as City may designate v.i th reaso nable access to all sit es from which Se rv ices are perlonned for th e purposes of performing audits or inspections of Consulta nt's ope rations and compliance with this Agreement. Consu ltant shall provide such audi tors and inspectors any reaso,:~~ie ass ist ance that they may req uire. Such a11d its shall be cond ucted in such a way so tint th e Services or services to any other custome r of Consultan t Me not impacted adve rsely. 9. Tcr.-n and Termination. Th e term ol this Agreement shall com mence on the Eff eL1 ive Date and shall co ntrnue unless th is Agreemen t is terminated as provided in this Se clion 8. (a) Convenience. City may, without cause and wi thout pena lty, 1crminate the • provis ion of Services under any or all Sta tements of Work up on thirty (30) days prio r w,itten no ice. Upon suc h termin ation , City • • •• shall , upo n rece ipt of an invoic e from Co nsu lt ant , pay Co nsu ltant for Seivice s ac tuall y re nd ered pri or to th e ett ectiv e date of such te rmin at ion . Charg es wi ll be ba se d on time expended for all inco mp le te ta~ks as lis ted in : 3 appl ica bl e Stat ement of Work, and all com ple ted tasks will be charge d as ind icate d in th e appli ca bl e Statem ent of Work . (b) No Outstanding Statements of Work . Etth er party ma y terminate this Agre ement by pro vi din g the othe r pa rty with at leas t Il1 irty (30) days prio r writt en notice ct term inati on rt th ere a re no out standi ng St ate ment s of Wor1<. (c) Material Brea ch . If ei th er part y materia ll y default s in 1he pe rt ormance of any term of a Statement of Work o r thi s Agree ment with res pec t to a spe ci fic Statem ent of Work and does not sub stantiall y cure such detautt wit hi n th irty (30) days aft er recei ving writt en notice of such default , then th e non-defaulting party may terminate this Agreement or any or all outslanding Slalem ents o f Work by prov iding ten (10) days prior writt en notice of te rm ina ti on to th e defau lting part y. (d) 6 .~nkruplcy or Insolvency. Efth er party may term inate this Agre eme nt eff ec ti ve upon writt en noti ce stat ing tts intention to torminat e in th e event th e oth er pa rty : (1) makes a general as signment of all or sub stantially all of fts assets for the benefit of it s cred itors; (2) app lies for , co n se nt s to , or acqu iesces in the app oint me nt of a re ce ive r, tru stee, custodian , or liquidator tor its bu sin ess or all or substantia lly all of its asse ts; (3) files , o r con se nt s to or acquiesces in , a petitio n seek ing relie t or reorga nizati on under any bankruptcy or inso lve ncy laws ; o r (4) fil es a peti tion seek ing re lief or reo rg ani za ti on und er any ba nkruptcy or inso lven cy laws is filed against th at oth er pa rt y and is not di smi sse d within sixty (60) days after it was filed . (e) TABOR. The pa rt ies un derstand ar,d acknowl edge that eac h party is subj ect to Arti cle X, § 20 of th e Colorado Constitut io n ('TABOR'). The parties do not intend to vio late· the lerrn s and requi rements of TA BOR by th e exec ut io n of thi s Agr ee m ent. It is under stoo d and ag ree d th at th is Agree ment do es not c rea te a multi -fiscal yea r di rect or ind irect deb t or obli gati on with in th e mea ning of TABOR and, notwith sta ndi ng an ythin g In thi s Agre,:ment to the co ntrary, all paym ent obli r tion s of Ci ty are exp re ssly depende nt an d con ditioned upon th e conti nu ing av aila bility o f fund s beyond th e te rm of Cit y's cu rr ent llscal pe rio d endi ng upon the next succeedi ng December 31 . Fin ancial obl igations of City pa yable after th e current f isca l ye ar are contir 1g ont upon fund s for th at pur pose being approp riat ed, budgeted, a nd oth erwi se made ava ilable in acco rd ance with the rul es, regu lations , an d resolutions of City and appli cabl e law. Up o n th e fai lure to app rop ri2te such fu nds, thi s Ag ree ment shall be deeme d term i,1 ated . (f) Return of Property. Up on termin atio n of thi s Agreem ent , both parti es agr ee to retu rn to the o th er all pro pe rty (in clu ding any Con fidential tnforrna tio11 , a s defined in Sec ti on 11) of th e othe r party th at it may have in its posse ssio n or control. 9. City Obligations. City will provid e ti mely access to City p ersonnel, systems and informat io n requ ired for Co ns ultant to pert or m ns obl igati ons hereunder. City shal l provid e to Consulta nt's employee s perform ing its obllgati ')ns here und er at C ity 's premises, with out charg e, a reasonable work environm ent in co mpl ian ce with all applica ble laws an d regul ati ons, including of1 ice sp ace , furnitur e, teleph one seivice, and re produ ction , co mput er, facsi mil e, sec retaria l and oth er necessa ry equipme nt , sup plies, ,,nd serv ices . With respec t to all th ird party h ard wa re o r softw are operated by or on be,;·.~tf of Ci ty, City shall , at no ex pense to Cons ult ont, o bt ain a ll co nsen ts, li censes and su bt icense s nec essa ry for Co nsul'.ant to pe rf orm under th e Stateme nt s cl Work and shall pay an y f ees or oth er cos ts associa ted .vit h ob tain ing such co nse nts, licens es and sublicenses. 1 O. St att. Co nsu lt an t is an in dependent cons ult ant and nei th er Co nsul an t nor Co nsultant's staff is , or sha ll be deemed to bE1 em ployed by City . City is hereby co ntrac ting wi th Consu ltant for th e Seivices des cri bed in a Sta teme nt of Work and Cons u lt a nt reserves the rig ht to dete rmine the method, mann er and mea ns by which the Servi ces will be pertorm ed . ·,;1e Services shall be perfo1TT1 ad by Cons ultant o r Consultant's staff, and City shall not be require d to hire , supervise or pay any assis tant s to help Consultant perfo.fTTl the Sorvices und er thi s Agreement. Ex cept to the exten t th at Consu ltant's work must be performed on or wi th City's computers or City's exis ti ng software, all mate ria ls used in p rovid ing the Serv ices sha ll be provided by Consultant. 11 . Confidential Information. (a) Obligations . Ea ch party hereto may rece ive fr om the oth er party in formation which relates to th e ot her party's busin ess, research, developme nt, trade secrets or busin ess affairs ('Confid enti al Informat io n"). Subject to the prov isio ns and exce ptions set forth in th e Co lorado Open Re co rd s Act, CRS Se ction 24-72-10 1 et seq ., each part y shall protect all Co nfidential Informa tion of the other party with the same degree of care as it uses to avoid una ut ho rized use, di sclosure , publication or di ssemination of it s own co nfidenti al in formati on of a similar na ture, but in no event les s than a reasonable degree of care. Without limiting the . genera lity of th e foreg oi ng , each party her eto agre es not to disclose or permit any othe r person or entity access to the other party's Co nfident ia l Information e-.ceo! suc h di sclosure or acc ess sha ll be pe , nilled to an employee, agent, repre se nl at ive or ind epend e nt co nsult ant of such party requ iring access 10 th e same in ordc; to perfo rm his or her employmen t or services . Eac h party shall insure th at th eir employees , agents , repre se nt atives , Md ind epe nd en t con sul tants are advised of th e con fi d,mlia l na tur o of the Con fiden tia l Informa tion and are precluded from taki ng any ac tion prohibi ted und er th is Section 11 . Further, eac h party ag rees not to alte r or remove any id entifica tion, copyrig ht or other proprietary rights no ti ce whi ch indicates th e own ership of any part of such Confident ial lnfo,rna tlon by th e other party . A p arty hereto shall undertake to immed iately notify lhe ot her party in v1ri ling of all circums tances surrounding a ny posse ss ion, use or knowledge ol Confid enti al lnt o,ma tio n at a ny loc ation or by any p erson or entity oll~~r than those author ize d by this l\greom . No twi thsl anding lhc foregoing, no thing in t Agree ment shall res tr ic t ei th er party wi th respec t to inf ormat io n or data ide nt ica l or simila r to that cont ai ned in the Confiden tial Inform ation of the other party but which (1) th at party rig htfully possessed b efo re it received su ch in forma tio n from th e oth e r as evidence d by vritte n documen la tion: (2) subseq uen tl y be co mes public ly available through no fault of that party ; (3) is sub se quently furnished rig htf ully lo that party by a t hird party without res tricti ons on use or disc lo suro; or (4) is required to be di sc lose d by law, pr ovid ed th at th e disc losing party will exe rcise reaso nab le efforts to noli fy the oth er party pr ior to di scl osu re. (b) Know-How. Fo r th e avoid anc e of doubt ne ith er City nor Con sultant sha ll be preven ted from making use of kn ow-how and prin ci pl es lea rn ed or ex perience ga ined of a non-propri etary an d non-c onfidenlial nalure . (c) Reme dies. Each of the part ie. hereto agree that If any of them, the ir otticer employees or anyon e obt ai ning access to the Confiden tial Informat ion of th e ot her party by , through or under th em, b re aches any pr ovision of th is Sec tio n 11 , the non -breachin g party shall bo en titled io an account ing an d repayment of all profits, co mp ensation, commi ssi ons, remun era tions and bon efit s wh ic h th e br ea ch ing party, its officers or employees direc tly or Indirectly realiz e or may realize as a res ult of or growi ng out of. or in conn ect io n wi th any such breac h. In add itio n lo, and not in lim itation of the foregoing, in th e ev ent of any brenc h of this Sec tion 11 , th e pnrties agr ee that th e non-brea ching party will suffer Irreparable l1arm ann that the total amount of mon elary damag es for any such injury lo the non-breac hing pa rty ari si ng fr om a vio lation of th is Sec ti on 11 wo uld be impossib le to cal cul ate and wou ld th erefore be an inadequate remedy at law. Ac cording ly, the parties ag ree th at th e non -breaching party sha ll be entitl ed 1,1 temporary a nd perm anent in junctive re lief agai nst the br oaching party, ils • officers or errj)loye es and such oth er right s and rem edi es to whi ch the non-breact,ing party may be entit led to at law . in equi ty or un de r th is Ag reemenl for any violati on of this Sec ti on 11 . • • The provisions of th is Section 11 shall survive for five (5) yea rs follow ing lhe expiration or te rm ination of this Agree ment for any reas on . 12 . Project Managers . Each party shall designa te one of Its employe es to be its Pro jec t Manager under each Statement or Wo rk, who st all ac t f or that party on all matters under th e Statem ent of Work. Each party shall notify th e othe r in writing of any replacement of a Project Manager. Th e Project Managers for each Statemen t of Work shall meet as oft en as either one requests to review 1110 slalus of the Statement of Wo,k. 13 . Warranties. (a) Authority. Con sult ant repr esents and warran ts that: (1) Consultant has th e full co rporate right, power and authority to en t er in to this Ag ree ment and to perform the acts required of it l 1e 1eund er ; (2) the execution of th is Agr eemen t by Consultant , and the pertormance by Co nsultan t of its obligation s and dut ies he,eunder, do not and will not violate any agreement to wh ich Consu ltant is a pa rty or by which ii is otherwi se bound under any appli cable law , rule ,:,r ,egula tion; (3J when execu ted and detiv::,ed by Consultant, th is Agreement will cor •sti1ute the lega l, valid and binding obliga •.ion t•f such party , en fo,ceable agains t such pa~)' in acco rdan ce wi th its te rm s; and (', Go nsultant acknowle dges th at City makes no representat ions, warranties or agreements relat ed to the subject matter hereof that are not exp ,e ss ly prov ided for in this Agreement (b) Service Warranty. Consultan t wa rrants that its employ ees and consu ltants shall ha ve su ffi cie nt skill, kn owledge, and training lo per1orm Sarvices and th at th G Services shall be performed in a professional and wor kmanl ike manner. (c) Perso nn el. Unl ess a specific number of employees is set forth in th e Stateme nt of Wo rl, Cons 11llant wa rran ts it will provide suffic ien t em ploy ees to com ple te the Servic_es ordered within the app li cab le tim e frames esta blis hed pursuant to this Agreement or as se t fonh in the Statemen t of Work .. Shou ld City reasonably determine that particular personnel prov ided by Consultant are not satisfactory or are re 4 ues ted by City to be replac ed for good cause shown , Consultant shall, wilh in five (5) working days of receipt of such requ es t fro m City, provide a substi tute emp loyee of suff icient skill, knowledge, and training l o perfo rm th e applica ble SeNiccs. Consul tan t shall requi re em ploye es providing Servic es at a Ci ty location to comply with applicable City security and sa fety rei:;ulations and polic ies . (d) Comp ensation and Benefits . Consullant shall provide for and pay the compensa tion of em pl oyees and shall pay all ta xes, con tributions, and benefits (such as, but not limi ted lo, workers' compensa ti on bene fits) which an employer is required lo pay relating to th e employmen t of employees . City shall not be liab le to Consullant or to any employe e for Co nsult ant's failure to pertorm i's compensat io n, benefit, or tax obligation s. Consultant shall indemnify, defend and hold City harml ess from and against all such taxes , co ntribu tions and benefi1s and will comp ly with all associated governmental regulations , in cl ud ing the filing of all necessary rep orts and returns . 14. Indemnification. (a) Consultant Indemnification. Co nsu lt ant sha ll indemnify, defend and hold harmless City, its direc tors , officers, employees, and agents and th e succes sors and perm itte d assigns of any of the foregoing (the "City lndemni te es") from and agai nst all losses, c laims, obligations, demands, ass essmen ts, fines and p enalties (whe ther civil or crimina l), li abilities , expenses and cos ts (inc luding reasonable fees and disbursements of legal co unse l and accounta nt s), bodily and other pers on al injuri es, damage to tan gib le property, and ot her damages, of any kin d or nature , suf fered or incurred by a City tn dem,1itee to the exte nt di re ct ly or indirectly arising from or rela ted lo: (1) any ac t, error or omi ssion by Consultant .or its rep resentatives in th e performance of Consultant's obli gations under this Agreement, or (2) any ma teri a l br eac h in a representa tion, warranty , covena nt or oblig ation of Consultan t con ta ined in this Agreement. (b) Infringement . Cons ultant wi ll ind emni fy, de fen d, and hold City h arml ess trom all l nd emnttiable Losses arising from any lhird party claims that any Work Product or methodology supp lie d by Consultant i~fring es or misa ppropri ates any Intellectua l Property ,ight s of any third pa rty ; pro vi ded , howeve r, th at the fo regoing indemnifica tio n obligation sha ll not apply to any alleged Infringement or misappro pria tion based on : (1) use ol the Work Product in combinat ion with produ~ts or services not provi ded by Cons ultant tc. the ex tent th at such infring eme nt or m isa pp ro pria tion would have be en avoide d if suc:1 other prOd ucts or se rvi ces had not been used; (2) any modif ica tion or en han cement lo th e Work Produc t rnade by Cit y or anyon e oth er th an Co nsultant or ,ts sub -consultants; or (3) use of the Work Product oth er th an as permitted under thi s Agreement. (c) Indemnification Procedures. Notwith stand ing anyt hi ng else contained In t his Agreem ent , no oblig atio n to indo mnfy which is set forth in this Section 14 sl1al l apply unless the party clalrning Indemnification notifies tne other part)' as soon as practicable to avoid any prejudice in the claim , suit or proceeding of any matte rs in respect of which the in demn ity may apply and of which th e notttying part; h as knowl edge and gives th e oth er party th e opportunity to control the res pon se thereto and the defense thereof; pro vide d, howeve r, lhal the party clai mi ng inde mn if ic ation sha ll have t11e right lo participate in any ,ega l proceedings to co nt es t and def end a cl aim f or ind emni fication in vo lving a third pa rty and to be represented by its own at!orneys . all at such pa rt y's cos t and expense; pro vi ded further. howeve r , th at no settleme nt or comp rom ise of an asserted third -party claim oth er th an th e paym enUmo ne y may be mad e wit h out the prio r writlen co nsen t of the pa rt y clai ming indemnification. (d) Immunity. Ci ty . ,ts off icers , and its employees, are re lyi ng on, an d do not waive or intend to waivo by any provisio n of this Agreement, the mone ta ry lim ita tions or an y othe r righ s , immun ities, an d prot ecti ons ' provid ed by the Colorado Governmental Immun ity Ac t, C.R.S. 24-10-101 et seq .. as fr om time to time amer,ded, or oth erwi. avai lab le to City . lls olfice rs. or it s em pl oye<;s. 15 . Insurance. (a) Require ments. Consultant ag rees to keep in full fo rce an d effec t an d maint ain at its so le cos t an d ex pen se the foll owi ng policies ot Insurance du ring th e term of this Agr eemen t : (1) The Consu ltan t sha ll comply wi th th e Workers ' Com pensa tio n Ac t ot Colora do and sha ll p rov ide co mp ensation insu ra nce to protec t th e Cit y from and aga in st any and all Worke rs' Compen sa tion claims arising fr om pe rf orma nce of the work unde r this contract. Worke rs' Compensati on ins urance mus t cove r obliga tions im posed by applicable law s fo r any employee engag ed in th e performance of wor1< under th is co ntract, as well as tho Employers' Li ability wi thin the minimu m statutory limit s. (2) Co mmercial General Liab ility In suran ce anrt auto liabilit y in sura nce. (Includ ing contract ual liability ins ura nce ) providing cove rage for bodily inj ury and property damag e with a co mb ined single limil of not less tha n three million dollars ($3,000,000) per occ urren ce. (3 ) Prof ,isslo nal Li ability/Errors and Omi ssions Ins urance cover ing acts. err ors and omi ~sio ns ari si ng ou t 01 Consullan l's opera ti ons or Services in an amoun t not less tha n on e mill ion dollars (S t ,000 ,000) pe r occu rr ence. (4) Employee Dishonesty and Com puter Fra ud In sura nce cove ,iny los ses ari sing out of or in connection with a ny fr audul ent or dishones t acts commi tt ed by Consuttant p erson nel, ac ting alone or wi th others , in an amount not less th an one million dollars ($1,000,000) per occu rr ence. (b) Approved Companies. 1111 suc h insurance shall bo pro cured wi th sucl1 ins urance companies of good standing, • permitted to do busin ess in th e t,•Jun try, sta te or terrr tory whoro the Se rvi ces are bei ng perfo rmed . • • (c) Certificates . Consu ltant shall p rovide City with ce rt ifica tes of insurance evi denci ng co mplian ce with t11is Section 15 (including evidence of renewa l of insurance) signed by authorized repres entati ves of the re spective ca rriers tor eac h year tha t this Agr eeme nt is in eff ect. Certifi cat es of ins urance will li st the City of Englewood as an add it iona l insured . Eac h certificate of in suran ce shalt provide th at th e issuing co mpany shalt not cance l, reduce , or otherwi se mate ri all y change th e insura nce afforde d under the above policies unless thi rty (30) days ' noti ce of such cance ll ation , reduction or materia l change has been prov id ed to City. 16 . Rights In Work Product. (a) Generally. Except as s:-ecifica ll y agreed to th e contrary in any Statemen t of Work, a lt Intellectual Prop erty Right s in a nd to the Work Product produce d or provided by Co nsultant under any Stat ement of Work shall 1emain the property ot Cons ultant . With res p ec t to th e Work Prod uc t, Consultant unwnditionally an d irrevoca bly grants to City during the term of such Inte llectual Property Rights, a non-exc lu sive, irrevocable , perpetual , wor ldwide, full y paid and roy alty-free license, to reproduce, create derivative works of , dis tribute , publ icl y perform and publicly display by all means now kn own or later developed , such Intellec tua l propert y Rig ht s. (b) Know-How, Notwithstanding anyt hing to th e contrar; here in, eac h party and it s respec ti ve person nel and co nsultants shall be free to use and empl oy its an d their gene1al ski lls , know-how, and exp ertise, an d to use, disclose, an d em ploy any gene ralized ideas, concepts , know-how, meth ods, technique s, or skills gaine d or lea rned du ri ng th e course of any ass ignment , so long as it or they acquire an d app ly such info rrrotio n wi thout disc losure of any Con fi dential h/ormation of the other porty . 17 . Relationshi p o f Parties. Consulta nt is acting only as an ind ependent co nsultant and does no t undertake, by this Agre ement , any Statement ot Work or oth erwise, to pe rf orm any obligation of City, wh ethe r re gu latory or contractual , o r to as sume any respons ib ility for City's business or operations. Ne ith er party shall act or represent it self , d irect ,t or by implication, as an agen t of the other, excep t as express ly au th ori zed in a Statem en t ol Wor1<. 18 . Complete Agreement. This Agr eeme nt co ntains the enti re ag reeme nt between the parties here to wi th respec t to the matt ers covered herei n. 19. Applicable Law. Co nsultant shall comply with all app licable laws in performing Se rvices but sha ll be held harml es s for vio lat ion o f any gove rnment al proc urement re gulation to whic h it may be subjec t but to whic h refe renc e is no t made in th e applicable Sta te ment of Work . T his Agreement shall L>e cons trued in accordance wi th th e la ws of the Sta te of Colorado. Any action or proceed ing brou gh t to interpret or enfo rce the provisio ns of thi s Agreemen t sha ll be broug ht be fore th e sta te or fe deral co urt situated in Arapahoe County , Colorado and eac h party here to consents to juri sdictio n and ven ue be fore such cou rt s . 20 . Scope of Agreement. If the sco pe of any prov isions of th is l\greement is too broad in any respe ct wnatsoever to permi t enforcemen t to Its fulle st extent, th en such provision shall be enforced to th e maxim um exte nt permitted by law, and th e parties hereto consent to and agree tha t such scope may be judicially modif ie d accord ingly and tha t the whol e of such provision of thi s Agree men t sha ll not thereby fai l, but th at th e scope of such provision shall be curt ai led ont1• to th e exte nt necessary to conform to la w . 21 . Add itional "'ork. Aft er rece ipt of a Statemen t of We Ci ty , with Consultant 's conse nt , may req ues t Consultant to unde rt ake add it io na l work wit h respec t to such St ateme nt of Work. In such ove nt , Ci ty and Consu lt ant sha ll exe cufe an addendu m to the State ment of Work specifyi ng such additiona l work and the compensa tion to be paid to Consu lt ant for such addilional work. 22. Sub-consultan ts . Consultant may not sub cont rac t any of th e Services to be provid ed hereu nd er without tile prio r writt en cons ent of City , In the even t of any permi tt ed su bco ntra cting , th e ag ree men t wit h suc h thir d part y sha ll provide th at , wi th respec t to the subco ntract ed wor1<, such su b-cons ultan t shall be subj ec t 10 all of the obl iga ti ons of Consulta nt speci fied in thi s Agreemen t. 23. Notices. An y no tice p rovide d pur sua nt to this Agreement shall be in writing to the part ies at the addresses se t for1h below and l;ha ll be deemed give n (1) if by han d deli very, upon recei pt th ereof, (2) th ree (3) days aft er deposit in th e Uni ted States mails , postage prepai d, ce rt ifi ed mai l, ret urn rece ipt reques ted or (3) one (1) day aft er deposit wi th a nation all y-recogn ized overn ight co urier, specifying overnigh t prio rity delivery. Eithe r pa rt y ma y chan ge its ad dress for purpo ses of th is Agreemen t at any tim e by givi ng writte n noti ce of such cha ng e lo the oth er pa r1y hereto. 24 . Assignment. This Agr ee ment may not be assi gned by Co nsultant withou t the prio r writt en con se nt of City. Excep t for lh e pr ohibi ti on of an assignm ,;,n t contained in U1e preceding se nt ence , t his Ag ree ment shalt be bi nd in g up on and inure to the ben efit or the he irs, successo rs and assi gn s of the parti es he reto. 25 . TI1lrd Party Beneficiaries. Th is Ag ree ment Is en tered into so lely for the benefi t of the parties he reto and sha ll not con fer any rights upon any perso n or entity not a party to this Agree men t. 26 . Headings . The section hea din gs in thi s Agree men t are so lely for co nvenie nce and shall not be co nsirt ered in it s in terpr etatio n. Th e rec it als set forth on tho tir st page of this Ag reeme nt are incorporated int o the body cl thi s Ag reeme nt. The exhib its rn fer red to throug hout this Agreement an d ary Statemen t of Work p repa red in co nfor mance w~h thi s Agreeme nt are inco ,porate d into this Agreement. 27. Waiver. Til e fa ilur e of eith er pa rt y al any l ime IC' require pe rt ormance by the oth er party of any provisio n of th is Agreement shall not effec t in any way the fu ll righ t to requi re such performance at any subseque nt time; nor shall the waiv er by either party of a breach ol any provisio n of this Agr ee men t be •ak-i n • he ld to be a waiver of Ille p,ovlslon itself. 28 . Forc e Majeure . II pe rt ormance by Coni:ultan t of ;i ny service or ob liga tion unde r this Ag ree men t is pr even ted, rcs trictet.l , de layed or inte rt ered wi th by reaso n of labor dispu tes, str ikes, acts of Go d, !foods, ligh tni ng, severe wea the r , sho rt ages of ma terials, ra tio ning, utilit y or com munications failu res , ea rthq ua kes, wa r, revo lut io n, civ il com moti on, ac ts of publ ic enemies , blocka de, e111ba 1yo or an y law, orde r, proc lama tion , regu lation, ordin ance , dema nd or requi re me nt hav ing lega l effect ol any gove rnm en al or judicia l au th o,ity or rep rese ntative of 3ny such governmen t , or any oth or ac t wheth er simila r or diss imilar tu th ose refen,;,d l o in thi s clause, whic h a re beyo nd the reasona bl e con trol of Con sult ant , th en Consultant shall be excuse d fro l'T' suc h pertormance to th e exte nt of such preventio n, restric tio n, delay or int erfe rence . If the pe riod of sur.h dela y excee ds thirt y (30 ) da ys, Cit y may, witho ut liabil ity , e rm inate th e aff ec ted Stat ement of Work(s) up on wri tt e,. notice to Consu lt ant. 29. This parag raph in ten tio nall y de leted 30 , Perm its , Consu lt ant shall at its ow n ex pe nse sec ure any and all licenses. permit s or ce rt ifica tes th at may be requ ire d by any fede ral, state or loc al stat ut e, ord ina nce or reg ula tion i or th e performance of th e Se rvice s under the Ag reeme nt. Cons ulta nt shall also compl y wi th the p,ovision s of all Ap plic ab le Laws in perorm ing th e Servi es unde r th o Agreeme nt. At its own ex pense an d at no cost to Ci ty, Co nsulta nt sh oll make any change, alteration o r modi lica tl on that may be necessary to comp ly wi th any Applicab le Laws that Co nsultant fai led to com ply with at tho timt1 or pertorma nce of Iha Services. Notwi th standi ng the foregoing, Consu lt an t shall be en titled 10 add itiona l compensa tion rt, atte r th e etf er'ive date of this Agree ment , there is a cha nge to any Applica bl e Law wh ich req uires a change or modif ica tion to the Services . 31 . r~edla Releases. Ex ce pt for any • announcement intended solely for interna l distribution by Consultant or any disclosu re requir ecl by leg al , accounting, or ,egu latory • • •· req ui r Jments beyond the reas onable con trol ol Consultant, all med ia , eleases. public ann ounce men ts , or public disclo sures (includ ing , but not !imited to, promot ional or 111a1ketl ng material) by Consultant or its empto1•ees or agen ts relating to thi s Agreem ent or its sub jec t matter, C'r inc lu~ing the namo , tra de mark, or symbol of Cily, shal t be coordin ated wi th and app roved i~ writing by City prio r to the release thereof. Co nsultant sha ll not rep rese nt directly or indirec tly tt>,t any Services provided by Consultant to Ci ty lias bee n approv e, 0 1 e111Jorsed by City or in clude the na me, trade mark, or symbo l of City on a li st of Consultant's customers witho ut City 's express written conse nt . 32. Nonexclusive Market and Purchase Rights . It is express ly und erstood and agreed that this Agree ment does not grant to Co nrullant an exc lu sive right to provi de 1o City any or all of th e Serv ice s and shali not prevent Ci ty from acquiring from other suppliers se rvice s si mila r to the Ser,ices. Co nsu ttant ag ree s th at acquisitions by City pu rs uant to this Agroerr cnt shall nei th er res tri ct the righ t of City to cease acquiring nor requ ire City to contin ue any level ol such acquisitions. Es t imates or forecasts furni shed by City to Co nsultant prior to or during th e term of this Agre ement sha ll not co nstitut e com mitm en ts. 33. Survival. Th e p1ov isions of Sections 5, 8(9), 10, 11 , 13, 14, 16 , 17 , 19, 23, 25 and 31 shall survi ve any exp iratio n or tarmination for any reaso n of this Agr eemen t. 34 . Verification of Compliance with C.R .S. 8-1 7.5-101 ET.SEO . Reg arding Hiring of Illegal Allen s: (a) Employees, Con sultants and Sub ~onsultants: Consultant shall not knowing ly e111 ploy or con tra,;, with an ill egal alie n to perfo rm work und er !his Contract . Consul tan t shall not cont ract wi th a sub- consultan t that fails lo ce rtify to !he Consu lt ant tha t the sub-cons ult an t will not knowing ly employ or contract with an ill ega l alien to perf orm wo rk und er this Co ntract. ICRS 8- 17.5-102(2)(a)(I ) & (II).] (b) Veri fica tion : Cons ult ant will part icip at e in eit her the E-Ve rify p rog ram or th e Depart m en t progIa ,n , as defined in C.R.S. 8- 17 .5-10 1 (3 .3) an d 8 -17.5-101 (3 .7), respec tive!~. in order to confi rm th e ern pl oym ,m t eligib ility of all employees who are newly hire d for emplo ym en t to perform work under this pub lic cont,act for services . Consult ant is prohibi ted fro m using th e E-Verity program o r tJ,,3 Depanment pro;iram procedures to undertak e pre-emp loyment sc ree nin g of job app lic ants ,,,hie, this cor.tr ac t is beiny pertormed. (c) Duty to Tc rmln aie a Subcontract: If Consulta nt obtains actu al knowled ge th at a sub -cons ultant p erform in g wo rk under this Con trac t kn owi ngly employ5 or con tracts wit h an ille gal ali en , th e Co nsult an t sha ll ; (1) notify th e sub -cons ullant and the City within thr ee days that th e Consultant has actua l knowledge tlla t th e sub-cons ult ant is employbg o r contracting wi th an illegal alien; an d (2) te rminat e the subcont rac t with the sub-cons ultant if , wi th in thr ee j ays of receiv in g no ti ce requi red purs uant to this para graph 11 ,e sub - consultan t does not stop em ploying or contracting wi th the illega l alien; except that the Consu lt ant shall not terminat e the contract wi th th e ~ub-consul tant if during such three days 1he sub- co nsult?n t provides information to es ta blish that th tj sub-co n sulta nt has no t knowing ly emp loyed or conlrac ted wit h an ill ega l ali en. (d) Duty to Comply with St ate Inve stigation: Con sult an t shall comply wi th any reas onable reques t of the Colorado Departm ont of Lnbor an d Empto yrn ent made in the cour se of an investigation by that the Departmen t is undertaking purs uant to C.R.S. 8·17.5-102 (5) (e) Damages for B;cach of Contract: The City may term inate th is contr11ct fo r a bre ach of co ntract , in whole or in part , due to Co n sulla nt's breac h of any sec tio n or thi s pa ragrap h or provisions requ ired pursuant to C RS 8-17.5 -102. Cons ultant shall be lia bl P !o r ac tu al and consequ en ti al de mages to Ill e Cit y in addit ion to an y otller lega l or equitab le remedy tne Ci ty may be en litled to fo r a _breac h of this Co ntrac t und er this Pa ragraph 34. 35 . The Ccns ultant is hereby notifi ed of the re qu iremen ts of Co lorado Co nsti1 uti ona1 Am en dment 54, eff ec tive De ce mber 31, 2008, wh ich lim it s the rig hts of the ho ld er of a so le so urce gove rnmen t contra ct to make politica l cont ri but ion s. 36 . Mutual Wa iver of Consequential Damages. Notwith sta nd ing any oth er provi sio n of th is Agreemen t to th e co nt rary , ne ith er pa rty in cludin g the ir office rs, age nt s, serva nt s an d employees sha ll be li able to th e oth er for lo st profits or any spec ial , indirec t, inc ide nt al, or conse qu ent ia l da mages in any way arisi ng ou t of th is Agreemenl howe ver ca use d un der a claim uf any type or nat ur e bnsed sn anv th eo ry of liabil ity (i nclu ding, but ,·., ' li'11 :!!:d to : con tract , to rt , or wa rra nty) even if t11e poss ibil i1 y of such dam ag es has been co mmu ni cated. 37 . limitation of Liability In no even t sha ll Co nsultant's tota l li ab ilit y to Ci ty and/or any of tho City's off ice rs, em pl oyees , age n1s, conlractors or su bcontrac tor s for an y and all in juries, claims, losses, ex penses or dama ges wh ats oeve r arisi ng out of or in any way relate d to this agree men t fr om cause or caus es , includ ing , but not lim ited to , Consu lt a nt's wrongful ac t. omission, negl igence, errors. strict liab ilit y, bre,~h of cont rac t, brc cl ch 0f wa rranty , exp ress ur imp li ed, ex cee d the total amou nt of fee pa id to Cons ultan t und er this agree ment or $500 ,000, whicheve r Is gr eat e r. • • • •• •· IN WITNESS WHEREOF , th e parti es to th is Ag ree me nt have caus ed it to be ex ecul ed by th eir authorize d off ice rs as of 11 ,e day and year first abov e w ritt en. This Agree menl may be ex ecuted in counterpa r1s , eac h of whic h sh all be dee m ed an origin al , but all of wh ich to g eth er shall con stitut e one and th e sam e ins tru me nt. CITY OF ENGL 000, LO RADO By: .G nu er STATEOF Ch~cDuJ 12 COUNTV OF \\n\A\,l,QJ\ My Co111111i ss iu11 ex pires : ) ) ss. ) Cam p Dresser & McKeo Inc. Company Name By: tf«/___,,jC._A Robert G . Armstrong, TIiie: Vice Pres i d ent '20 _11> • • EXHlDITA TO AGREEMENT BETWEEN OWNER AND EN GINE ER (S l lJDV , REPORT, DESI GN ANO CONSTRUC TION SERVICES) Tll is is 1111 e:()1ibi 1 atracherl lo aod 111.ldc s pan of 1hc Ag1ccmcn 1 daled t// lo/ , 20 f O , be twee n Ci 1y of Enp lwood (O WNER) and Cnmp Dresser & McKee Inc. {ENGINEER) fo r profess iona l service.,. 1.0 ENGINEE R 'S SERVl C I~~ I. I St ud) and Hc port Ph a~e Upo n 1his A&rcem cat beco min r, e ffr .:-ti vc. ENG INEF.R shall ·: I.I.I 1.1.2 1.1.3 I 1.4 1.1.5 Con,((11 1! wi1h OWNER co c larif)' :ind define O WNER':i 1cq ui11::111c 111s for the P,ojec1 ri nd rev iew avail a ble data . Advi se OW NER as lo tb e necess i1 y of OWN ER 's providing or oh 1ni n111 g fr om 01h~rs c.J a1a or services wh ic h arc no t part of c.NG (NEER's Se rvi ct.S, and ass ist OW NER in oh1 11 ini ng such daw aud !'cn ·iccs. lderuify nnd nna ly 1..e requi re ments of govc mm cnlA I authorities lu1\'i11 g jurisdia:on to approve th e port io ns of the Proj ect specified by EN GINEER with whom co n.su lt..1t ion is 10 be und ert.1ken in co nnecti on wiU11 l,c Projecl Ev1luatc various ohernate so lutions a\'il il ab lc to OWN ER as described herei n, and, after co nsultati on wi th OWNER, reco mmend to OWNER Um.~ .~olu1i ons whic h in ENGINEER 's judgme,a best mcc 1 OWNER's r~ui,cm cnts fo r lh e Project. Prepa re a report (the "Repon") whic h will contain lhc statemem of 0\VNER 's requiremen ts fo r th e Projec t an d, o.s appropri ate. v.·ill oo main schemat ic !Byouts , sketches and co nceptua l design cri teria with appropria te e.1.hibits to ind ica te the co nside rn1i ons invo lved and 1hose b.lttn11Hc ~o lutl ons avail ab le ro UWNER whic h ENGINEER reco mm en ds. Thi s Repon will be accompa oi ed by ENGINEER's op inion o f Total ProjerJ Cos t.i; fo r c:1ch so lut ion whi ch is SfJ 1ecommcnded fo r I.he Proj ec t, includ ing th e following : opini on of probab le C(l nSlru ction Cost. all owances ror con 1inge ncies incl uding COSL'.i of de.sign profcss iumtl an d 1cla1cd scn•iccs based on infom1allon furnished by OW NER for all owances and other items and se n·ices ;nclu dcd ....,i thin the dcfini 1iun of Tora! Project CoslS . I . I .!, Furnh,h the Rcpon 10 and review 11 wi th O\VNER. 1.1 ,7 Re vise the Report in response 10 OWNE R's co mm ents, as appro priat e, and furni sh fin al co pies of th e Repon in th e num ber se t forth herein. I .l .8 Submi t the Report wi 1h;n tht s,iµul~1ed period indi cate d herem. 1.1.9 ENGINEER'b Serv ices under tJ 1e Study nnd Report Phase will be Cl nside red co mp lelc al the wlier o f (I) the dn<: when lbc Report has been acc,ptcd by OWNER or (2) thirry days after th e dnre whe n such Re port is deli ve red to O\Vl\1ER fo r final acceptance , plu s in e.1cl1 c.ase such add iti onal time as may be co n~iclercd reasonable fo r ob 1aining appro\•JI or gover nm enta l au th ori ties ba\•ing jurisd ic,t ion to 1ev iew the por1io11s of the Proj ect s pecified by ENGINEER, if ,;uc h npprovn l is 10 be ob tained during the Study 11 11 d Kcpurl Ph ase. F.\h•h 11 A , 1nOC'6 1-'zgc I Q\\TCf llld e.1 ginw .s 111dy, Rtpon. Desi&n Md Corutrue,ioa Th e duties and rcspo nsib il irics of ENGINEER during th e S 1udy and Rcpo n Phase as se1 fo rth in lhi s . plllii gt aph 1.1 we .i mem.k<l and supp lcmerned as fo llows : T he Engim·,c r shil l! co nduct the fo ll ow ing wo rk shop as p11 n of the re.q uirem ents fo r ite m 1.1.1 Kick off ,wd Pla n ninf! Worh-J,op Th is hal f·dny workshop will be held ,vi1h in lhc fir s1 mo nl h of th e prnj~r l h c ohj e,c 1i vc:!. will be ro : On cum r nl 1hc OWNER '~ cn,,Js, objec1i ve s ond c1 i1 ical su .-ess fo c1ors fo r 11, success ful projt·c 1 Provid e an update o n rJ1c UV di sinfection indu suy, ind uJ 11 g 1c~u lu1 ury i.:o nsidcration!i and 1echnol ogy advances , whi ch wi1 J l>e 11efi 1 1hc projcc 1 E.s rablish disin fr c 11on •rtlatcd waler quJ li1y go.11s. incl udin~ primnry nn d bnck-up disinfecrion bnicro:; fnr Cn1nosporidium , GitJrdio .in d viru ses Se lec t pl.ml siti ng a.nd UV tc chno losy ah cn1 a1ives to be cvo lu n1cd fo , 1he All en WT r Rev ie w and ,,pp ,o,·e cr iteria nncl weig hts rv1 the bcnc fi t-cos1 eva luat ion or dcilgn al1 cma tive s ENOlN EERS's proj ect rn ana,;er , ted m k-a l d irec 1or, and key project su1U ..,.,,II ancnd thi s worksho p . l lle ENG LNi:.1~ sha ll cond uct th e fo ll owing workshop s 11nd scn,iccs as part of the req uir eme ms fo r item I J .4 S ite S tlP.ctio n Workshop TI 1is ha.l f-ci 11y 'NOrk shop \\11 111resen1 the rcsull s of d1 c si te se lection cv11l ua1 inn fn r 1.he new I rv fo c ili1y, based on • d irec ti on rece ived from th e OWNER at th e Plo nn ing Workshop. Co ncep tua l layouts of 11te UV fa ci lity fo r each she alternative will be. prepare.d by ~Gr.NEE i<. and prese nted a1 lhe works hop. Th e layoms will L~ des igned 10 acco mm odate e ither low-press ure hi nh-ourp ut (I.PHO) ,r medium pt.-ss urc (lvfP) UV sy~tems . The workshop wilt 3Jso inoo rrora1c rcsultli of rhe clcctric.,1 fi ~ld investig at ion performed by NE.I 10 ve rif) c4u ip111c111 nameplate dat:1 and pro tecti on ~cttin gs. Th e fi eld invcs1i1;atio n will inclu de vlucing powc, 1111"~::rs ut stra 1cgic locat iuns 10 de termi ne actua l sys 1cm lond s. EN GINEER 'will work wi th lh e opem1io ns r.taff lo de1crm inc lhc bes 1 way to correlate this 10 pea k loa d opera tio n. TI1e rc:;ull s of 1hc fit.I d invc.o:;t it :11i nn wi ll he 11i.ed 10 crentc a Power Syste m model in SK.Jvfn.1 10 e-.a Ju:uc shot1 ci rcui t, lo Jd Oow, and As e Fl ash va lu es, .1 11d dc 1cnnine if lhc c1.i!ltJ1g S)Stcm "ill requ i1c up crad cs or changes to allo\, th e ad dition of 1he 1wo UV 1~hn rn og 1cs. This mfom ,a rion wili be used duri ng tlK:. workshop 10: Determ in e if XC EL Pri ma ry on d Secondary Transfo rm ers arc adcq ua 1ely sized Dete rmi ne if ex ist ing genera lor is .c.iZCl l fn r i1s inu•nrled purpo se Vt:ri fy 1ha1 existing equip menl is r~ucd to handle oddi tion;i ! locds Ew•lu.,te c.,i>liug sy~tcm pr otcc 1iu11 fur proper coordina 1ion and arc flas l1 val ues A rsumpllou s: Up 10 three sui ng ol1e,na1tves for the UV fo ci llly wi ll be ev alua led in Pl1:1se l . Selection o.f UV Manuf a cturers for I'ilot Tcl't ENGrNEER will ev:i lu alf' t.he advnnt:1 ges .1r:d di s.1 d van tnges of ea ch techn ology with re spect 10 meeting the ova all • gol ls of the project., Jnd sltv 1tlis 1 1iuall1i c<l UV CtJUi pru.!111 ~uµplier:s fo r O1,11cr rt pp roval. ]lie ENGINEEI< wi ll E\J11 b 11 A 112006 O,,,,ma 1mJ Ene,ncn -Snitty, Rt l'Ot. Onign J1df',-.,11r,riinn • • • develop the p101oool fo r 1'1c UV pilo t 1cs111nd prcpJrc installiuion docume nts for th e pi lot UV rca c1or or 1e.1c 101s, OWNER nnd ENGINEER will dc 1em1ine whcthes U 'HO, MP , or both UV 1echnologics wi ll be pilo 1ed . Aft er 1hc UV Test Equ ipmcn 1 is in stalled, ENG INEER will co nduct !raining ses sions for opcrn 1ion of th e equipment and c1 R111 cnl1 ,-c1 ion proctdures. Engi neer will meet wilh th e o pc:r aro rs bi.weekJy tu 1e vic:w 1h e dala and ndj us 1 proc edures if ncccssr.1ry Dc/i11,.rab /c s: UV pilor tes 1 pml0co l 1u1d UV tech no lor,ics ro be pilore<l . UV pilol cquipm ~nr ins1nlfn1ion dra wi ngs for insrall111 ion by Owntr's cl cc 1rica l and plumbing ro ntrn c1or . Fea sihilily S tudy f or 2 MGD Softc11in g Facility Tiis k I • Deve lop Bu ckt;u.•uud l11fun11a 1iun omd De fin e ProJCCI W11 1cr Q_ua/ity O bj ec 1ivc:s -A co mp lcrc 111i11 erol an alysis of 1hc rnw \\3ler will he cfcvc loped fo r th e di ffere nt waler sources an rl hlcnrt ~ 111i.c. infon11nrinn w,IJ be us«! 10 e.c;1imnte hardn c.c;s redu ctio n that ca n be achie ved fr om using lime prccipi 1a1ion, membntn es and sodium bascil io n exc hange . Tu sk. 2 -Jdemiry So fc cning Alt em :mves and Design Cri teria -Deve lop process co nfig urn 1ions, w.:ucr qua I tty projections. chcmiC.'.1 11 cq11ircmrn1.~ ;i nrl rr i:irf unls vo lumes fo r thr ee ,;often ing nllcmo ti \'C..S , 'l'l\s k l -Comp nri so n or Sofl cm ns Alte:rn:tti\'c :: nnd Siting Opt ioris-TI 1t: ;u lvan lugc.s <md di sa d v11oiagc.s o f lh c suflcning altcrntil ives \\'i ll be devel oped and di sc·Jsscd wi lh th ! O"ncr durin g a foc ili ralCd so ftening workshop of1cr lhe UV proc urement wo rkshop. T•sk 4 -Co nccp1u.,1 La yo u1 and Opin ion or Probable Cap ital , Opcra 1ion.s anrl Main 1cnnncc Costs-'!'h e EN GINEE R will u 5e th e alt c1mu ivc ::.clcc1W llu 1i.J1i; the Task J worksho p 10 deve lop a co nccp1ual sire pla n, process no w di:l cra m nnd des ign summary rcchn ica l memorand um . The des ign s ummary will inc lud e nn op inion of probJbly co nctructi on, operat ion nnd main tcnince: costs bas ed on 1ypit.1 I un it pr ices nnd allowa nces fo r contra aor overhead and profit. UV Process Engineering ,md Fouling S tudy Wo rksli op A half-ti ny worksh op will be held 10 di scuss process engineering and fo ul ing design iss ues , including th e res ul ts of historica l now and wa ler qu alit y bendi ng fo r lhc Allen Wfl> This wi ll include on upd nle of lhc UV tr.:rn smittnncc (UVT) trend in g prc.scn1cd in ENGlNEF.R's 2007 TM and enable 1he ENGlNEER to develop th e reco mme nded UV p1oc.:s1 •nd cqu ipmem dcs iga mltria for the proj ect TI1e ini 1in l rcw lts of 1h c UV pilo1 srud y will be discu ssed ar 1he wo rk shop , includ ing preliminary findin g~ on lnmp s lt•r vc fo ul ing ro tes for medium pre ss ure(~,) ll nd low-p1c s!iu1c high -ou tput O ... PHO) lN sys tem s. Wilhin 1hc fir st mo nth of pilo1ing, ENGINEER will have suffi ci cn1 dnw in hand 10 mak e a prelimin ary determmati on on the need fo r au tomati c wiper sys1c.ms for th e UV re., 10 , cqu 1p111 t:n 1. ENGINEER 's projec t mana ger, te(.'hn ic.11 di rec tor and pil ot stud y project en ginee r will nll end lh is wor kshop. :i ;Jm c ore :tn) 'ii gn ificnn1 or unu sual foul ing issues for discus sio r., Dr. Ol n1chlcy will l,c a \·-ti la blc 10 :Ul t:nd the ..-·u r~·shop a., we ll . Ddfrcrablr.s: Briefing pa cka ge fo r ea ch works hop : rn 111111t>s from ~:tch wor kshop: Ar the co mplc11 on of pil ot tcs1ins, COM will co mpile all the dnia and prepare n sum mary rcpor1 or rc.s ull s 10 be used durin g 1hc UV Pr01.u1crn em Workshop Ass111np1io ns: The Ci1y will con1i nue 10 meas ure UV l' in the fih e1ed wa ler !:upp ly for 1he purrosc of dcvc lnpinn prncr sscfos ign criteria for 1hc UV syr.l cm , fa h1 h11 A · ll}(Ot, 1'.1gc 3 O"na .uwt &1gult«•.S ru dy, ~tpat, i?..Ji f n i nd C cru11uc110, 1.2 Pcsign Ph ase I 2.1 Prepare for incorpo rat ion in !he Cnn rrn c1 r>or ume ms finnl Dra wings show in g th e scope, ex tent and ch t rnct er o f 1h e work 10 he perfo rmed :ind fu rn is hed by Co n1rnc1o r ond Spec ifi ca ti ons (w h ic h will hr. prcp nl'Ctl, whNe nppropri:uc, in gem·.rn l c.-o nfo ,m:i ncc wi 1h the six1cen-division for mi\l ri f the C:om 1r111·1i nn S~ci li cat ions Jnstiturc). I 2 .2 Provide lcchni cal criteria , \\TiNen de.1,c rip1i o11 s and de sign darn for OWNER's use in filing appli cnt iom for permit s with nr nh 111 ini nc :ipprovn ls of s11d1 governmcnt:i l :aaJ1 orili cs as have. j urisd ic tio n to review or apprnve th e linn l drs ign of the Projec t. and us i;ir.1 OW NER in coni;u lt.111 ions wi lh 11 pp rnpritlfe 11 11 1hori tics 1.2.3 Adv ise O WN ER of any :i <l j11silnr n1 s lo th e opin ion o f prohabl e Co nstru c tio n Cos t and any adju stm ents to ·1ota l Prnjert f'os1s known 10 ENG INEER :l S :t r:.su lt of chan1;;c.'l in sco pe, ex lcn t or chnrn ctcr or d c.c;i1.,'l 1 rC(Ju irem ent..s of 1he Projec t 1.2.4 Pre pare fo r re view :rnrl npprov:,I by OW NER, its leoo l co unsel a nd other ad visors, co nrr,,ct .l !:,'TC:c me nt fo rm.c., cenrrnl c.-o ndi1ion s nnd sup plcme nury condi ri o ns , ond (whe re ;i pprt1p rinr c) hirf fonm, invitmi ons to bid and in struc1ions 10 bidden , an d .:iss isl in th e r rcpn ntinn o f nther re l:1 1ed doc u111 e11 1s. I 2.5 Fnrn i.-:h li ve rn pic.s (\f the above docu men1 s, Drnwmgs und Spccifi ~ali om; to and re view rhrm wirh O\VNF..R. 1.2.6 EN(HNEE R's services un de r Lhe Design Phu &c will be co nsid ered com plel c nt lh e e.irticr of (I) 1he Oni e when th e su bmi"a ls have bee n accep ted by OWNER or (2) thirt y cl nys af1cr the riflt e wh e n such s ubm in nls are de live red to OW~ER for fow l ucce pl nn cc, plus iu cnc h t:JSC !.uch eddi1i on3 J time as may be co ns ide red rCllsonablc for obtainin g upp,ov.i l o f govt:mmcnta l :i ut.h o ritit:s ha\'i ng juriWicti on to epp rovc th e JX,rti ons of lhe Proj ~I d~ignccl or specified by ENG lNEER, if :;uch nppr ovnl is to be ohwi ned du ring 1he Des ign Pl,a.<;e . 'The d ul ie.s and res 1>onsi biliti es of ENG INEER during the Des ii;n Phnse iu c ;1 111 c1Klcd and su pp lem ented as fo ll ows: The Encin eer slml I co ndu{.1 the fo ll owing work shop~ as p.:i.rt o f the rc,1uircmcnts for item 1.2. l Co11 copt11.al U\I Di!sig rt Worksh op Thi s on!! d3y works ho p wi ll pre.scm 1C!.uhs of the concep tua l desi~u µh Jsc, i•1dudi11 g fim1 I 111 oct!ss :ind equi pment Jt.,ii.;11 n i1c1ia, <1cve lopmcn1 fif conccpiuu l leve l UV fo c 1li1y la yo ut tJ rawi ngs. and c:o nsrru ct ion r.0s1 es1i mn1cs. ·n 1e UV faci li ty l.i.yo ut <1raw 111g.s wil l be developed to nllow l'itJ1cr I.PHO or MP UV systems to l>e i1::ludcd in 1h c desicn . since th l!Se 1wo :ech nologic:-. wi ll lik ely be included in the UV equ iprne nl p1 oc urernrnt dnc-11m tn1s. £NG INEER ·6 pro ject m:mn r,c.r , fl'C hni<-nl di,ec tor anct criti cal de sign di sci pli ne le.i d s (fi tr\l("furol, 11rchit cr.mrc , cl e.ctr ica l) wi ll aucnd th is wo 1kshop . Ocli11r:ra /Jte s: Oricfing pack.age fo , ~di w111k!,hop; minutes from each workshop U l' /'rucu r,:mcnl Workshop A fl cr lhc pil ol tc::.t iug ii, wmµlctc tt hal (-Juy UV procure111crn wo 1k.shop will present kl'y iss ue s for UV equipment lcchnorc,gy sclee11on :m<I genera te guida nce on prep:iring lhc UV procur cmen1 do c umen ts for the project. A key som cc or informa tion fo r 1hi s works ho p will be deta iled lcclmical a nd <.'O SI informminn. inf'l11dillC. v:i lirbtion rrport'i • • for I.h e propmf'I I UV re~cto, drsigns . l11 is info rm:iti on ·,vi ii be :wailablc from qualified UV ,cndors in res ponse 10 n • Te ~hni ca l Request fo r Informa1ion (T-Rr·n docu111e111 Iv be IJICpu recl by Et-:GJN EER . ENG !NT£R's p1oj ec 1 mln?.gc r · ,rn d technical direc 1or \\ill all en d lhe worJ.::-.hup l;,Jahil A I n006 011.-n a 1111d ~ctn ca Stud y. W~n. lksrcn and t.:c:•atn.icll <m Page 4 • • •• Drlivt'rah le.t : Wo,·k.c;hop briefing documents, work shop rninu1es and su11111 uuy uf dccbions, [Cchni ca l memorandum sumnmriz ing the pilo r resr ing resu lts A rnnnptioru: Pilot test d;un and \\rp) opera1ionru d:u.u will be available in roo1di1111 1e<l clcctionic form lhA I ca n be ana lyzed usi ng stt1 11do.rd spreadsheet lool s. The pilot rest period wil l be con 1inun11~ nver :i 4-8 mo111h period fr om approx:imarcly J ne 20 10 through JanuAry 20 11 UV S)'!itcm Final Dtsign Aficr pi lo1 tc.~ring is co mplelcd and Lh e UV tec hnology and/or vendors sclcc rcd , ENOINEER will prcp:-ire a Basis of Design Heport (80H) summarizing 1he de.s ign criteria 10 be used by each of the desi,;n learn s . This will include: r'°qui rcd pipe nutcrials, va lves, 1m.x irnu111 hcndlo ss and tcn{pcrn1u1e, und ven1i lo11 on rcqu trcmcnt i;, The UDR will include e. fin:i l lis1 of drn win gs nnd spcc ifi cn ti ons fo r 1he projcc111 lonc wi 1h cq uiprncn 1 11nt1 ins1rumen1 ation prcfc1cn ccs idc[ltificd by the City lhrough the work sl1op s. The des ign lcnm will mee 1 regu lar ly Wi th th e OWNER's engi neering nnd WTP sta ff lo di scu.c,s des ig n :il rcmnc ivcs and will provide formn l rev iew subm ilf als whe n ll 1c ove1 ;1JI projl'cl is 30%, 60 % nod 90% co mple te. The 30% dt!S ign wi ll be also u.~w us the basis of a fa cil ila 1cd de s ign workshop with Cuy s1nff. 111c inform ation in lhe BDR a nd the preliminnry dr:1w inei-will hnvr enm1cl 1 rlt"l:1 il to give Ci 1y srnff o hcllc.r undcr slll.nding o f 1>o 1e111ia l .:unflicrs .111d cons tJu cti on issues. ENG INEER 'S co nstru cti on group wi ll review 1hc 30% plans to provide inµul o n ro,1.~r,11t.·1:1hifi1y duri ng the design wor kshop. The nex t design subrnitu:i l wi ll be when th e drawi ngs :ire 60% co mp lete, wh ich wi ll allow the 0 \VNER ro determine i i issue..s of co ncern n ised during 1he 30% revi ew wo rkshop ha ve been address ed . ·n ic OWNER review will allow for :iny fi nal udju:i;tmcnts to th:: design app1 o ttd1 before. comp lcdng th e remai ni ng con slru cri on de111i ls for t.hc 95% de sign subm ittal. Al thi s poinl the drawin gs show all re<Juircd co nsliuct ion, and tJ1e rc m.:i ining work rclo rcs 10 fina l drnwing coord ination an d clarificarion of the contrac1or rcspo nsibilir ics . Th is submina l will be swm ped. a nd used as th e review subminal ro CD PHE fo r the auth ori z.a ti on to cons tni ct Tiu: CDPHE submi tt al wi ll 3lso include the resu lts of the pi101 te !:ting lllld the DOR. DclivcrnbltJ: 10 cop ies of the Druft Bosis of Design Rcpon and 30 % pla ns for use during the Des ign Work sho p; 10 cop ie s C1f th e 60% plans fo r C ity Re view; 10 co pies of ll1c 90% plHm, And spec ificati ons fo r UWNE H re view; CDP HE submi tta l for con struction app roval . One copy of the calcu latio n!> 11 ,;cd to deve lop th e fi na l des ign . Arnm,ption: The dc.!:i&n cffo r1 is husctf on 1hc A l ic, na 1ivc A louui un insi de the e xi sting chl onnc conr act ba !-i11 . Rcpla cc 111cn1 of1hc e.(i sting main elec tri ca l !'lwi rchgea ~ is not rec1uire.i 10 sup ply power fo r the UV system. On e coo1din.Hio11 mee1 in g wilh CDPHE wi ll be requ ired 10 review co mmen1s, and identify any supp lcmcr,1 al in fo 1111at1Cl n needed . UV /lid Pt1 ckage Prep 11 r111ion Wh en the OWNER is read y to proceed v.iLJ, bidding amt cons1rncti on of lh e UV sys 1t!m improvc1 11cn1 s ENG INEER wi ll prcpa1c 1hc bid doc umems . 111csc \viii reflect lhc re vi c:w comment~ on the 90% sub rni1tal rc.:c ivcd fr om the OWNER :rnd CDPHE, Mt1 "'ill n.•ner t rh t-speci fi c co nditions a1 th e lime of the bid rcgu rd ing dales, cu11tn.1 c t d ura1ion, ge nera l oon diri ons, WTP upe 1a1 io1H1 I con strnin L,;, nnd UV procurcme n1. I 3 !!k!.ilirig or ~ego 1in1inn, Phase Aflcr uccep~11 t:c; t,y 0\l/NEK of rh e ENG rNEJ;R's LJrnwing.s, Speciftc a1io ns ~nd o th er Dt'.S ign Ph i!sc document:ll lon (includ i nj! th e mos t rece 111 opini on o f prnh:1hle C'ons 1r11c-1i on Co .1,1), and up on \q i11cn a11 thoriu11ion to proceed, ENG INEER shal l: EJ.h ,~1 1 A 112006 Pare 5 v,.,,,m ."LJIJ Eng111ta -Sr11dy, RCf'OI I, DCJl gTI :&tld Con1u,1c:.w11 I.J . I Ass is, OV•ll",.1ER in utlvl"ll ising for or.d ob ta111111g bids or negoti:iting p,opos a/s for !he . l:Q lltrn1.:1 ru r co nstruc1i on , ~uerial.s, equipment and services: anti, wh ere appli cahle, maintain a record o t prm;pecri vc bidde rs 10 \,·hom Biddin g Docume nts ha\e. l1":ian issued, :111cn d pre-bid co nferences, 1f any, 3nd receive a nd process drpm ir s for Biddi ng Ooc umen1 s. 1.3.2 I 3.3 1..14 1.3 .5 Is.i.ue. Addcndl ns :1pprnpria1 ~ to cl:arify, con cct, or chnngc rh c OiJdU1 g Do cume111 s Cons ult wi th OWNE R as to lhc ncccp1.ibi lhy of subco 11u111..:1U1s, si •p pli crs :ind 01hcr persons ond cn1iri es pro po sed by Con1rnc 1 r for th ose pon ions of 1hc work as 10 whi ch such acccp1.1bili ry is rcqu i,c:d l,y Ll1c Bidding 1Joc umcn1 s. Auen d th e bid openi ng, pn:pnrc bid lnb ul ation sheer s nnd :issisi OWNER in cvalu:uing bid or proposa ls and in as scm bl ins nnd nwmding co ntJ iK l5 fo r cons1ruct ion, mat er ial~. equipment and se rvices. 111c B idding or Nego 1ia1ing Ph ase •,viii 1cm1ina1e .1 ,ut rh r Serviri:,;; 10 be performed o r fu,ni ~hed th ere und er wi ll tx co n~irlcrr.rl rnmpl ele upo n co n1111 cncc mc 11 1 of the Co nstr11c1ion Phas e ci r up c1n CC.'i!i1Uinn nf ncgoti ntion!i \.1/1111 prOSJ,if:C li ve Co 11ua c1orn . The du1ie s :1nd rcs ponsib ili1i e:; of ENG JJ\l"EER duriug the Dirldiug or Negu1i n1i11g PhJse BS sel fonh in th is par.agrap h 1.3 are D:lllendcd nnd suppl cmcnred as foll uw): Th e ENG JNECR sh.1 11 conduct the fo llo win ~ wo1 kshups us p.sn of rhe requi ren1mts for 11cm 1.3.1 Once the t:o 11.\1J 11c1iun pl;ns ilnd spec ifi ca rions arc fi na lized , bid se1s wii l be printOO and sen11 0 rhe Ci1y fo r di s1n bu1 ion 10 genera l co ntJacmrs. ENGlNEER wi ll parti cip:11e in 11 half d11y prt ~hid mteting at 1hc ril e :1n d prep:irc mwing minute s fo rdis1ri bu1i on wi1h a bid add endum. D ol frerublas: 30 sets of JOOi;t co ns1rn c1ion plans and spcciric.it i ·n fu r biddin g; elec tronic ve1sio 11s 0 11 hc pre -bid meet in~ 111 in u1cs ond addcudum s; bid rc\'icw letter and reccmmend11 1io n .'1.ssiunptiou s: The bid docuni ent!i and ctddcndo prov ided by ENGlNEER and wi ll be distr ibuted by 1hc OWNER; any follow-up si1e visits for contrac lnrli 1,,,-i U be h1mrllerl hy Wn> swff; the bid period will be 6 weeks or less 1.4 Co nst.ru ct ion Phase Ou1 ing 1l1c Co11~1rm.1iun Pl1a ~e: ! a. I Gc11c1J I Adm 1ni s1ra1 1on of Co nst ru ction Cn ntracc. ENGlNEER shnll cons ul! with and advise OW~ER and .1cl Mi OWNER's 1rp1 1•SPn1 :11 ive as prm,ided in the Stancfard General Co ndi ti on " Th e .-x 1en1 and linii1:t1i on~ of 1he du 1i cs , rcs pon.~i bi li1i cs and auth ority of ENGINEER :is ass isned in said S1.:indard Gc ncrn l Cond i1ions sha ll nor be mod ifitd , ~x cept to th e cxrent pro\•idcd hcrcm. All of OWNER's in~rur 1iQnc. 10 Con1rnc 101 w1ll be iss ued through E NGlNECR who shnll hl\c o1u 1lJu1i1 y 10 ac 1 on beh 11 lf of O\Vl\-~R in dealin gs wi1h Co11tJoh .. t0 1 lo Lil e c.,ti::1 1t pr ov ided in this Ag,eement :md said Stnndnrd General Con rJiti uic:, i::.,c.:c p1 us 01/Jrrwi se provided in \\Titm g. 1.4 .2 ~ite and Ob!lefVH tiu p ofCom1ruc1ig p. Ln wrmec.tion wi1h 0blcrvations of th e wo rk of Corunc1or while in pro1:,1Jess: I A.2. J ENG INE.ER shall make vis itS 10 1he si1e a1 in1c rval s app ropr i:i 1c 10 1he w1rious sin ges of construc tion ru ENUlNEER dee ms ncccss.i ry in orrlrr In (l bse 1 vc os an fah1 bi : A Jf.!006 P-.igc 6 O\0.'f\C' ,nr1 FJ,einrr, S1udy, R~por1, D~1i;n a11 d Cuns1nc,ion • • • • c.,1.>e1 icn ccd and qu 11 lified de.-i1 ~n protess tona l 1hc progress and qu ali1 y of the various aspects of Con trn cto r's \-vor k. fn ;u1d ition. ENGINEE R s hall provide t11c services of a Re sident Projcc1 Rcp ,ese nl arivc a1 the she 10 assis t ENG INEER nnd to provide 1110 11: w minuous obscrva ti(l ns of such work . ·111e furn ishi ng of s uch Resident Proje.c:t Represen tative services will 001 ex ten d ENG INE.ER's res pons ibiliti es or a111 ho rity bc}'Ond the spuific limits sci forth elsew here in 1hi s p:tragroph I A . Such visiL, a nd o bserv11 1ion s by ENGJ NEER nnd th e Resi dent Proj ect Repres entat ive arc no t intended to • c.dlllus ti ve or to cxrcnd 10 every l'I Spcc r of th e wo1k in pro gress, or to involve deta iled in spe.c 1ions of the wo rk beyo nd the respn mdh ilitirs spe ci fi c.1 ll y assigned IO ENGINEER in th is Agreeme nt nod the Co ntrac t Docum ents. but ralh er nr c to be Jirnj1 ed ro .,po r chccki11g, se la.:li \'e s.1:unplin g and si:-n ilar-meth ods of genera l obser v:11io n of th e wor k based on ENG JNEER's exerci se of p1 ofes.c;ionnl j 11rtgmcn 1 as nss isted by 1h c Re side nt l'rojea Rcprcsc ntnti ve. Bas ed on inforrn:Hi on ob1nined durin g such vit ils nnd s uch o bserva ti ons, ENG £NEER sh,11 1 endeavor 10 dc1ermine in ge nera l if such work is procet!(!ing in acco rdance wi 1h 1he Con 1rac1 Dncumc nts 1111d ENU JNEER shall keep OWNER inform ed of the progrcs.< o f th e wo rk. 'lne respo nsibil itits nf ENGINEER co nlli ncd in !his paragrap h are expre ss ly su t.,jC(.t 10 lh c limitations set forth in paugrn ph I .4 .2.2 nnd ot her expre.,;s or genera l li11u t.1t ions in this Agrccrnen 1 a nd ehewhe rc. 1.4 .2.2 llic purpose or EN GINEER's visi t., 10 and re prcscutm.fo n b)' 1hc Resident Project Rcprescn lntivc nt lit e site will be to ena ble 0\'GINEEH 10 bcner carry o ut th e du ti es ond rcspom ibi lirics ass igned to and undc naken by CNGJNF.F.R durin g the Com,trncti on Ph ase, ar.d , in addi tion, by th e c>.crc isc of ENGlNI:."ER.'s e ffo rts as an experienced and -1u 11l ifi cd dcsig,1 professional, lo prov id e for OWJ\1ER a grcoier degree of confi de.nee tha t 1hc complc1 cd work of Co ntr.i c1or v.ill co nfonn m genera l lo the Co ntr act Doc ume nts and tha t the in1 cgri1y of [b e d esign concept of 1he co mpl eted Pr oject a, a foncti onin s whole as indi ca ttd in the Co ntract Doc um ents has been im plemented an ci pr csen ·ed by Con tr nc 1or. On the oth c:r luuuJ , ENGJl\1EER s hri ll no t, duri ng such vi sil s or as a res ult of such observations of Conrr :1c1or's wmk in pro gress, supr.rvi,.;e , rtir ec1 or hu ve comrol over Co ntrn cto ,·s wor k no r shall ENGINEER have nuthori ty over or respo nsibilil y io r the mc.nns , mctli oJ~. lC4.:hn ique.s, :,,cq ucnces or procedures of co maructi on se lec ted by Co ntraclor, for s:ifcty prcc.,utions and programs incident to lhe wo,k of Co mracto r or fo r any fa ilur e of Contra cto r to com ply wi th l:1ws. ru les, rec ul ali ons, ordinun ccs, codes or ordct s nppli c.:ublc 10 Con troctors furni shin g and performing the •·ork. Acco rc1in gly, ENGINEE R ndlhcr guaran i~ lh c perf ormance of nay Cu111rnct0 r nor assume s rcsponsi bili1 y for an)• Con1rnc1o r's fai lure In furni sh and pe rform it s wo rl: in accord oncc ...,;th I.h e Contr,,cl Documen ts. I .4 .2 .3 O uli cs, Responsibilities and Authori ty of th e Resident Projec t Re11re-se11 1a1i ve nre set fon h in Ex hibit 8 . 1.4 .3 De f~ Du ring such visits an d on the bas is or suc h observi.1 tions, ENGINEER shall have aulhori 1y tn ,fo11rr;o vt' nf nr rejec r Contra ctor's work whi le it is in progress if ENGINEER believes lha 1 suc h wo rk wiJ I no t pro duce a co mpleted Projec t thal conform.~ ge ner all y to lh c Contiac1 Documents or 1ha1 if wi ll prejudice 1hc in lcgr i1y of 1he design concep t or the comp leted Project 4~ a fu 11ctio.1 ing who le ii~ indi c.,1r d in 1he Co nltnc l Documents. 1.4.4 Cia ri !icz 11m1s aud lnten,1r.1111ioru · Fie ld 01ders. ENGINEER sha ll issue neces sary clar ifi cat ions :inrl int1:rpre1:a io ns of che Conu-:1c 1 Documents as :ippropria1c to the orderly com pleli on or rhc work . Such cl:irifica1 1 m and interpr eL1 ti on.Ci will be con sistent wit h the i111c 11l v f and reasonably inferable fro m the l.:.1.fo b11 A · 1ncxx; f'a1tc7 O'Ntla ;md l!.l1guiu, S111dy. Rcron. Ocs 1cn &nd Cons1 ru c1io11 Cu 11 u 11 c, Doc •mcnts. ENG INEER may iss ue Field Order.; ,ulllorizin g minor \3 ri&1i ons • fr om th e requirements of th e Con uac t Docu men ts. 1.4 5 Ornngc Orders and Work Chan r.e Oirec1ives, ENG INEER sh nll 1cco mmend Chrnge Orde rs and Wor k Ch11 ncc Direc li\•es 10 OWN ER as :i ppro pri ate , and shall prcp3 rc Chan ce Ordr:,-.; :md Wmk Cl rnnge Directive s JS required . 1.4 .6 S!.J!mOrnwi ngo:: ENG INEEll s hlll rc,~c w a nd approve (o r toke othe r a pp ro pria te actio n iu 1e!a µct:t of) Sho p Drawings And Samples and 01hcr Cnta whi ch Conlr t1:c101 i ~ 1e.yu UcJ lu :.u bm it , bm o nl y for co nfo rmnnce wi th 1he informati on gi\'Cn in 1he Con 1rnc1 Doc umc nls an d co mpat 1bi!it}' willl th e dcsig,n co ncept uf th e w rnp lc:cd PrOJCCt as a fun ctio ning whole a s md1 ca1cJ in the Contra !'.! r>oc um cnts. Such 1c views nnd a11provals or othe r ac1i on will no t ex rend 10 me:1 ri 11, mr:th r.tl ~. rcch r.iq uc.s, sequen ces or pro cedur es of constructi c n or 10 safet y prcca uliom and progrum s in c idcm lh erc10 . I .4 .7 Suh !.li fUtC $i I A .8 ENGINEER shall cvulu111e and determine 1hc accep l!!.btli1 y of s u b,1i1 utc or "or-equal" mri tcri als and eq ui pmen t propo~ by r onlra rto r. Howe ver, se rvices in mak ing revisions IQ Dra wine~ :rnrt SJWc ifi c-:uions occ:i sioncd by the accc p1:i11ce of r.ub~titul c ma1er ia ls 01 eq ui pment other than "or eq ual" item s ; ond service s after the awaid o f til e cu mt.r uctiu n co ntra c t in cva lu 1uins :md determining the .:ica p1abil ity of a s ubMil utt: whic h is appro pr iale for th e Project or an c.1;ccss ive nu n,bcr of subsi itul cs wi ll un ly I.N: pe1fonn !:d pursu ant 10 11.n amendm e nt 10 chis Agreen1ent fu r all di tiunal o.1mpcnsa 1ion. l nspcc1i ons an d Tes1s. ENGINEER ma y reqm rc specia l in spections or tes ts of the work, and shall re ceive and review all certifica tes of inspc.c1 ions, tcsL~ and approva ls req uired by lnws, rule.~. regula ti ons, ordin ance s. cod es , orders or the Co ntr act Documems . EN GINEER '1-1e\iew of such cenifiC.'.l tcs. wi ll be fo r lhe purpos e of determ in ing rh nr 1he res11 l1s certified indica te co mp li ance with lh e Co ntract Docume nt,: nnd ,,..;u not cons iitutc no independe nt ev3luntion 1hat th e con1 en1 or prnr crlure.s of such in spections, 1e1,ts or npprov.1.ls co mp ly w1lh the req uirements o f 1he C o ntr:1c t Docume nu;, ENGINEER shlll be entitJ cd 10 rely o n the results of such tes ts. 1.4.9 Disngrecmcnts between OWNER and Co nU aL1 or ENG.I.NEER :.hall rend er th e ini1 i11l decis ions on all cJaim s o l OWNER and Contr uclor relat ing 10 tll e ncccptnb ll 11y of th e work or the interprct.i ti on of the requ irem1m1s of th e Co 111rn c1 Doc uments perta ini ng 10 the c,ccu1 ion an d prog.r CS'i of the wo rk. In rende rin g such decis ions, ENG INEER shall be fair 31\d no t show partiality 10 O\VNER or Comra clor and sha ll no l be liable in connec li on with any dcci si()n rendered in good faith in ~uLh rn p::i ci ry. 1.4 .10 Annlica 1ions fo r Pavm~ Ba~ on EN G INEER '~ on-sit e obscr\'nt ioll!: BS 1,n c.\pcricn ccd and qu alifi ed design pro fc.,sional and on rt \•icw of Appli cat ions fo r Pnymcnt 11nd th:. acco 111p1111yint data and sc hed ules : 1.4 10.l El'JGO,..'EE.R !>ha ll dw :rm ine the 11 mot10ts thot ENGL\J ECH recomme nd.!! • Con rraeto r be p11 1d. Su ch reco rnme ndations of payme nt will be in wri tin g ::nd will co usti hHc l:NG lN.EE R's rep rcs c:n1a1 ion 10 OWNER. ba sed on such ob serva tiO n!i a nd re view, th at, lO the ~est of EN GINEE R's kn o\,1lcd ge. inJo rm :i 1ion and be lie f, the \l.'O rk hilS pros:.rcs scd to the point ind1ca 1ed. 1he qualit y of such work is ge nera ll y in ncco rrl nnce ""'h the t..on rr ;trt Do\'.'unients • (s ubject 10 an e valuAti on of ~uch work as a fun c1io ni ng •.who le pri or to or upon Sut--i;r.,ntin f r omple1io n, 10 1he results of a ny sub scquc ni 1cs 1s c::i ll t>d fo r in th e r o n1r :,c1 Doc um ~n ts and 10 nn y oth er qua lifi cmions s1atc.d in the EJ.hibi1 A · lr.'006 Page:! 0Nnu and Engintcr-S wdy, Rtport, Dc,i1,r. Vl d Con~1ruc1 ic111 • • •· E.thibu A · 1n006 rccr mm endntio n), nod lhe cond it ions precedem to Co mractor 's being enti tled fo s uch pa yme nt appear to have bee n fu l oiled in so far as it is ENGINEER 's r espo nsibil ity 10 observe rhc wo rk. In the cnsc or unit price work, ENGJNEF.R's rccornm en cta1i ons of payment wil l incl ude fin al dc1e,minati ons of quanc iti es ond c lassificatio ns o f such work (subj ect 10 a ny sub.~uen t adjustme nts 31lowcd by 1he Contrncl Doc umc111 s). The respo nsi biliti es of ENG INEER con 1ai ncd in r:1ragr11ph I 4 .10 .1 nre express ly subject ro th e limi1a1 ion s sec fo 1 th i11 paragraph l.4 .I0.2 a nd other cApress o r genera l lim itaiions in 1hi s Agrcemen1 and elscwhe1e . 1.4 . 10.2 By recommending any pay men t ENGINEER sha ll no t the reby be deemed 10 have t epresr.nted that on -s ite obscrv:uio ns made by ENGINEER 10 chec k 1hc qu ality or qu anl iry of Con tra cto r's work il S i1 is performed nnd furni shed ha ve been cx hnus1i ve. c.i:lendcd IC' every n.spect of 1h c wo il.: in progress, or in vo lved detai led in spec 1i ons or the work beyond the respons ib J!i 1ics speci fi ca ll y ass igned f0 ENGTNEER in thi s Agreement nnd the Co ntra c l Oocumcuts. Neither ENG INEER 's re view or Contrn cto r's wo rk fo r the purp oses of recommendin g p:1yments nor ENGlNEE.R's rccorm11cntfati o11 or nny payme nt (including final payment) will impose on ENG INEER respons ibil ity to su pervi se, di,ect or contro l such wo rk or for I.he mC.1ns, me th ods. tec hniqu es, sequences or proced ures of co nstru cti on or s3fc1y precnuti ons or programs in cident thcre10, or Contr nc 1or's co mpliance wi1h l~ws. rul es, regula ti ons, ord inan ces. codes or order s app li ca ble to Conrn,cror 's furni shing nnd performi.ug tlle work. II will also nut impose responsi bi lity on Et-,."GlNEER to m1k c an y examina1i on 10 n.sceri:tin how or fo r what purposes Co n1rnc1or has used the mooey!) paid on accoun1 of the Contract Pri ce, or 10 de1cnnine 1ha1 ti1l e to any o f the work, mn 1crials or cquipmcm has pa ssed 10 OWNER free and clea r of any liens, claims, security in u~rcslS or encumb rances, or tha t 1here may no t be othe r matters at iss ue:. betwee n OWNER and Contr11 c1or tha l mighl affect the amoun l tha: should be paid . 1.4 .11 Con tn\cto(s Comole 1ion Ooc11 men 1s. ENGlNEER shall receive, review aod trans mit to OW NER wit h wrillen commc.n1.> mai nten :rn ce o.nd opera ting irn;truction s, schcclul e.s, gua1 an1ees, BoJJ <ls, ~ni fi cates o r other e vi dence of in suran ce required by the Contract DocumcnlS, ccr1i fica1es o f in spect ion, tests und :ipprova b:, aud marked•up record documt'I\IS (inclu~ing Sho p Drawings, Samp les and other data appro"'ed ss prov ided under paragraph J.4 .6 a11d marked.up reco rd Drawi nes) whi ch nre 10 be assemb led by Co ntractor in acco1da nce wit h the Cont rac t Documenis w obtai:-, final payment ENGINEER's rc\•ie w or such do cumrnt s will only be lo determ ine genera lly 1hat th eir con lcnt comp lies with the req uir emer.ts of, onc1 in the case o f ce nificn te5 nf in <.pectinn.s, IC.Sis, and t pprov al s tha1 the re sults ce rt ified mdic.1tc co m pli aut:e wit.Ji, 1hc Co11trac1 Doc un 1ents. 1.4 .12 Substantia l Comp letio n f-o ll owi ng no tice fro m Contracmr that Co utraclo r co nsi ders 1fl c entire work rt!ady for irs in1 ended use, ENGINEER and OWNER. acco mpanied by Co n1 ra c1or, sh:1 11 co ndu ct an in spectio n to determ in e if the work is subsLan tia Hy compl ete . If af!cr co nside rin g any obj cc 1ions of OW7''RR , ENGINEER co nsiders the work subs 1an1i all y comp l ete, ENGlNEER shall deli ver a ccnificate of Substa nti al Co mpleti on 10 OWNER and Coo lncror. 1.4 .13 1·ina l Notice o f Aetep1objli ty of the Wor& ENG INEER shall conduct a fin al inspe cti on to determine if the comp let etl wnr, of Co n1ra ctor is nccep 1able so tha! ENGINEER may rccommc.nd . in "Tili ng, fi na l payme nt 10 Co111rac1o r. Accomprmyi ng the reco111 mtnrfa1 1on for fina l pn ymen l, EN GINEER shall ind icate that the work is acce ptnble (subjcc 1 10 the prov idons of pa r,1grnp h l.4 . 10 .2) 10 t.J1e Q,,.,1,er an d Esltintcr•Stt1dy , Rc po;t. Dc\,rrn md Con uru crion r ,.ge9 beSI of ENGINEER's knowled ge, informll io n and bel iei and bnscd on the c><en t uf 1he . services perfnrmerl 11nd furn ished by ENGlNEER under this A,b'fccm enl I 4 14 Limiution of Re,c;pgns ibil itic.'-. ENG INEER shall nci t be respo ns ible fo r the dcts 0 1 onti~~ion s of J ny Co nlra ct r, or of any !i ubcon1.rac1or, any supp lier, or o f My otJ1c1 pcrs,.m or o rgan iz.itio n perfo rmin g or furn ishing :iny of the '"'Ork. ENOfNEER sh,1II not he 1c.:sp uns ible for Contrn cior's fai l ure 10 perform or furnish th e w ork in accordance wi1h 1hc Con1rac 1 Documents . 1.4 15. ~n of Ccin!ilruc ri 911 Plu,s ,._. 111 e Coru tructi on Pl1ase w ill ct mrnencc wi 1h the etcc u1 1on of the con srru cti on co nrr:ic t for l11c Pwjcct ur uny pnn thereof .a nd w,11 lc rmina re upo n wri nc n rcc(lmmendRtio n by ENGlNEER of finnl pa yment . The du1i cs a nd rcspo nsibi li uc~ of ENGINE.ER du ring Ule Co nst ruct ion Ph ase as set fo rth in thi~ p:.i ragra ph 1.4 .o re amended Bnd i;upplemenu:d as fo ll ows : 1.4 .2 .1 Engineer "i ll no, provide a residen 1 r 1ojccr 1cpres cnta ti vc fo r this projcc 1. 1.4.2.J Exhib u B Duti es and Res pon sibil ities of the resi den l project represe nta ti ve :ire 110 1 in clu ded as part of th is agreement. 2.0 OWNER 'S RESPONS ffi lUT IES 2 I Furni sh tO ENGINEER. as requested by ENGINEER for pe rfo rm ance of Se rvices a r. req uired by the Co nt rac1 Documents , the fo llowing; 22 2.1 I D,11n prr pnrerl hy or ser vices of olhers, incl udi ng with out limiuui on explornt i:.n,s and !e.'i ls of s ubsu rface condi tio ns a1 or con ti guous 10 1hc si te , drnwings of phy!>ical t:undi l ions in or rel :i1ing 10 existing s urfa ce or subsurface s1ruc l u1cs at or t:o ni iguu us ro the silc, o r hydrograph ic s urve ys; 2.1.2 Ille services of .o n inde pendent tcsti ug lal'01 111Ury 10 perform all ins pecli ons, tests and npp rovnls of sn mplcs, ma teri als llnd cq uipme n1; 2.1.3 Approp ri ate profes sioual i1Hcrp rc1a1ion of 11II of the fo regoi ng; 2.1 ..i Enviro nmen tal assess ments, a.udit.s, in ves 1igati ons and irnp:i c1 s1:11emen1:., and ot her rel evan 1 cn "ir onm cm .11 or cu ltu ral slud ic.s as 10 1h e Proj ect, the site and odjacenr arcn.s : 2.1.5 Field surve ys for design purpos e...s and propcny, boundary , ea scmcn1, n g h1 -of-w11y, topographi c and u1i liry ::.uno cys or daw, inclu ding rc:l evanf rc fe,t:nce poinL,;;; 2 1.6 Property de,mip1ions; 2.1. 7 Zoning, deed an d allie r land use rc..lric 1ion1;; 1111d 2.1 8 Oihcr specia l dm.11 or consulr u1inn( nn1 ro ve rf'd in Anidc 2 OWJ\'ER Sh.'.!11 be responsible fo r, ;111d ENGINEER rn ay rely upo n, 1he :icc uracy and comp lc!cnc.s s uf all report 1.. rulra and o th er informa rio n fu rnished pur sua n1 to this p:ir:igrJp h. ENGINEER may u~e such repnrl!-, rl :i rn ancf infnrma1ion in perfo rminc or fu rni shing .s ervices under th is Agreement Provide, as rcq uUcd by the Co nlr oc t Documents, cnginec 1 in g .\UJ\'cys 1rnd sUiking to enable Co ntra.Clor 10 pr oceed will1 th e ht)Olli of th e work, nud u1he1 5pei.:i11I field su 1vcys . fal1 il111 ,, . 1neoo P;,ic 10 0 <111u :md En,:1ruer Scudy . Rqx,rt. Duii;n imd Con1tn1ction • • • • • 2.3 Provide access ro an d make all provisi ons fo r ENGIN EER to en ter upon public and pr ivate p1 opcr1y as 1cq ui1cd fo1 ENGD\'EER 10 1x:rfo nn serviru under th.is Agr eem ent 2.4 E>.ami ne all nl1crna tc solu tions, studies, reports, ske tches. Orawi r,gs , Spcc ifi ca 1i ons , propo sals and oth er doc ume nt s prc.scnted by ENGINEE R (in clud ioe ob1:1inin g advice o f an aMo rm~.)•, insurance co unse lor and other co ns ul ta nts as OWNER deem s nppropriatc witJ1 res pect lo s uc h cxam inJti on) :1nct render in \Aff ilin g dec isio ns pcrl :i i11ing th crcc o. 2.5 P,vviJ c ap prova ls aud permits fr om all govcnun cntal DUtho ritie$ having j uri sdic ti on to approve 1.he poni ons of 1hc Project desi gned or spec ifi ed by ENGINEER and such app rov nl s and co nsents fro rn others as may be nec:c..;saiy for co mple tio n of suc h po r1i ons of th e Project. 2 6 Prov id e, ns may l\C required for the Project: 2 0.1 Ac-..t,o unting, bo nd and fin ancia l a,h•isnry. indep endent cos1 cslim:11i ng and in surnn cc t:O Ull!)c ling !)t.:.t v ie~; 2.6.2 .S uch lega l ser vices as OW~ER may requi re or EN G INEER ma y rea sona bl y req ue st with rcgtrd 10 legaJ issue s perta in ing to th e Project, inc-hid ing any th al rn:i y be rJ i5cd by Co ntrii Clor: nnd 2.6.3 Such auditin g servi~s as OWN ER may require 10 ascc rrn m ho w or fo r wha t purpose Co 111 nu.:1 ur h 1:&i1 used the moneys paid on acco um ol 1hc Conrrnc r Pr ic e. 2.7 Provide s uch in spec tion or monitoring se rvices by an ind ivid ual or entity 01her 1h :i n EN GINEER ~s OWNER ma y des 1rc to verify: 2.7.1 Th at Co n1 rnc 1or is comp lyi ng wi!h any law, rule , 1e~ul atiu 11, u1di11 um.:c. code or ord er app licable 10 Contractor's performin g and fu rni shing the wo rk; or 2.7.2 Th:u Comracrn r is Lllkin g all necess ary preca ut io ns for safely of ~"'''J TI S or pr operty :in ti co mp lyin g wi lh nn y spec i11 I pr ovi sions of 1he Co ntract Docum en t,; appli cabl e 10 safe1 y. ENGCNEER rt ~ 11 unden akc in th is Agrument 10 perform the servi ces re ferred to in 2.7.l and 2.7.2 ubo v, ·tily of ony individual or ent ily em ployed 1u pc1fo 1111 such servlce5 .1 ml !he scope of su.,, ,~ ,,ccs wi ll be di sclosed 10 ENGINEER . 2.8 Ad,·i !<ic EN GINEER o f 1hc idenl ity and sco pe of serv ices of illl)' inde pend ent co ns ul1 11 ,,1 c; ('mployed by O\V l\"ER to pcrfo n n or furn ish services in re gard to the Proj ec 1, inclu ding, but not li rrn tc J 10, C'n n,;1mcti on M:m:igemenl, Coia Es tim.i lin g, Pr ojcc1 Pee r Rev iew, Va lue Enginecrmg, aur.J Co nstructab ilily R~v icw . If 0 \VNER designa tes a pe rs on 0 1 cn 1i1y oth er than, or m ad dition to, EN GTNEE R lo 1c prue11t OW NER :t i l1 1e silc, OWNER sha ll dc nne and SCI fonh in an cxh1bu 1ha1 is 10 be mu tuall y agreed tJpOn and aunchcd 10 and mndc a pa n of th is Agrccmclll before such se rvices begin, 1h~ dutie s. res ponsi b1li1i es and limi1 n1ions of nuthorily ri f such other pa ny :md 1he reb1i on thereo f to the duties . respo nsi bililie.,; and nulh or i1 y of EN GINF <. 2 9 2.10 Prior 10 lhe co mme nce ment of the Co ns1ructi on Ph :i sc, notify ENGINEER of any va 1 iai ions in 1he langua ge of th e No ti ce of Acc c ptabi lny o f Work, or of any no ti ce or cc n ifi c.ui on 0 1hcr 1han such Nuticc lh at EN GINEER will be requested 10 prov ide 10 UW NER or Lh1rd part ies in connecti on with rh e fina nci ng or co mplet io n of lite Proj ect OWNER nn d ENG INEER s ha ll reJ ch .1 grce 111 e111 on 1hc :erms of any such rcq ues led notice o r cc rt ifi t.J tion :1n d OWNER shall <l uthori 1.c such Spec ial Se rvi ces as .1.re ncc.cs sar; 10 ena ble ENG IN F.ER 10 p,ovi dc 1he notice or ce rti fi ca tion requ est ed under thi s para graph . lf more tha n one primt· con tr ac t is 10 be awarded for wo rk designed 0 1 specifi ed by ENGI.NJ-J:R, des ignnlc a perso n or cn11 ty to have :mth orily and res pons ibi lity for coo rdimui ng th e acti\·il ics am ong CJ.hilm A . 112006 l111 ge 11 Qv..f1rt and l?Ji gir.ca-Stu~y. Rl"p,OJ I, Design rod Coos trJ::tion d1e various prime co ntrac tors, and de fine nnd sci fo rth d1e d utie.li. rc.c;pon~ihi lities nnd lim it,uions of • authority of s uc h person or cllli ty and th e relari on Lhc rco f 10 th e duti es, respon sibili ties and au th ori ty of ENGINEER in an exhib it thar i~ tn he m11 tu11 \l y ag,ced upon and anached 10 nnd mad e a pan of thi s Agrcemcnl befo re suc h !-crvius ht-gm. 2 .1 1 Furnis h to ENGINEER d:i la or es 1ima 1ed ficu res as to OW NER 's nn1 icipa 1cd costs for .se1 vices to be p,ovid~d b y 0 1hers for OVlNE.R (such :is :;e rvices purs uan t lo para graphs 2.1, 2.2 ant.I 2.4 through 2.11 , inclus ive) an d other costs so thnl ENGCNEER llUIY make 1he neccs snry !;ill c ul.tllions 10 deve lop and pe ri odi c.o il y adju st ENGJNEER's opini on ofToLll l Proj ect Cos ts. ::!.12 Att en d th e pre-b id co nfe re nce , bid opc nirig, p1e-com uu ct ion co nferences, cons 1.ruc1io n progress a1 1 other job-rclac ed meetin gs and Substa ntiul <;:omp letion and fin a l p3yme11 1 inspec 1ions. 2.13 Provide labo1 a nd snfr ty CtJu ip ruem to open an d pro tect manho les ond/or lO op erate va lves nnd li yd1 11.11lS as 1t.!q ui ,~ b y the ENGINEER . 2.14 13e.ar ;111 co st.s inc ident 10 00 111pl it1n cc wi 1h the requi rements of the OWNER's Res ponsi biliti es. 3.0 TINE P ER JO IJ FO R PERFQ_gMAN.Q; 'Jltc tim e periods f.,r th e perfo rm ance ofENGlHEER 's services as se t forlh in Article 2 of said Agreemen l arc as fo ll ows: St ud y and Rcpon Ph as..· f'ina l De sign and El idJin g Ph ases Co ns1ruc1 io11 Phas e 4.0 METHOD O F PA YMTiN T Apri.J 19, 2010 thro ugh March 3 1, 20 11 April I , 20 11 through Ap ri l 30, 20 12 May l ,2012 throuchAug ust31. 2013 T he me 1hod of paym en l for Servic es rendered by ENG JNEER sha ll be as se t fo rth be low: ,\ctual l.ihor costs mu lti rlicrl by 3.10, plus ot hc.r di 1ec1 e>.pcn scs, µl us ac mnl cosf o f outs ide pro fess iona l sc.rvic.e.s multip lied by l. JO , bu t no t 10 eicet:J $4 53,264 .00 wi1 hou1 pri or Owner au1horiz.a 1ion 5.0 SPECIAL P ROV IS JO N~ OWNER has es tablished th e fo ll owtng speci al pro vis ions and /or olh er co nsiderau ons or rcq uircmcn ls in res pect o f 1hc As signmen t: none Ethi bi1A · tn006 0,1,.11r, :uul f.11&U1rc r-S 1udy, Rept1rt, Dcsir,n .111d Constmction P.?gc 12 • • • • • FOURTI-1 AMENDMENT TO AGREEMENT Thi s AMENDMENT made thi s 2~th da y of Apri l, 20 12 bc1wec n 1he City of Englewo od, Colorado ("OWNER") and Cam p Dresse r & Mc Ke e Inc . ("ENG INE ER") mod ifi es 1hc AGREEMENT bcl wcen 1he OWNER anrl th e EN GINEER da ted Apn l 2 1, 20 10 . The AGREEMENT is modified by th is AMEN DMENT In arlrl 10 1he Design Ph ase Services. Spcc,fica ll y, the fo ll owing add11 1ons to 1h c AGREEMENT arc a1,~ccd 10 : I . Add 1he foll owin g Exhib ilS: 2 . Exhibil A -Scope uf Wo , k fur 1h c A llcn Wa ler Trcm ment Plan! Ultravio let Di si nfec1i on Sys tem Constru ction Serv ices (incl udes sco pe and project sched ule). ~x l11 bi 1 B -D ul ics, Rt:spo nsibilit ics ;.m d L1m 1tati on:-; of Au tho rit y oi thc Re sident Projec t Repre se ntative The sched ul e fo r pcrfom1a nce of ENGINEER's services in th e AMENDM E NT is as fo ll ows: As de sc ribed in Exh ibit A 10 thi s A~f ENDMENT . Paymen t of Services Rendered by the ENGINE E'l Tim e and ma1eri als payme nt with a not to exceed value lis1ed in Exh ibi t A. Th e tcnns a1,d conditions arc listed in the Ap ril 2 1st , 20 10 agreement. 4 . Re aso n of AMENDME T The OWNER see ks additional servi ces fo r ENGl1'EER 10 pro vi de evnstruc tio n services during 1hc constJu cti on of th e OVINER's UV Di si nfl:c:u on Projec t at the Allen W3 tcr Treatm ent Plan1 as de scribed in Exhib it A. All oth er tem1 s and co ndi tions of !he AGREEJ\fEN T of Apr il 2 I, 20 10, as am ended, 1c111;tin in fu!I for ce an rl effe ct . Pago I of 2 IN WITN ESS Wl-lEREOF, the parties hereto have executed th is AM!:NDMENT to th e AG HEEMENT ro • be effecti ve as of the date first a bove wrinen. OWNER : ~it y of Eng lewoo d B : Stewart Fon da Till e: Utili1i es Directo r Ad tl1css ro , giv i.ng noti ces: _Q\)! of Engl e wood -Ut iliti es Dcpnrl_m __ c_n_t __ _ I 000 En•lc wooci Parkway Enelewood Cvlvrnd o 801 10 ENGINEER : · "itlc : Vice Pre 5ident Address for giving not ic es; 555 I ir h Stre et, Suit I O_Q_ Denver Colorado 80202 • • Page 2 of 2 • EXHIBIT A -AM:E NDM.E NT NO . 4 Sco pe or Work Allen Wal er Trealm ent Plant Ull ra viol cl Disinfec ti u,I Sys lc m Cu n slru cliun Se rvi ces Th is 1s an Amcndme nl mad e a pan of the Profoss iona l Services ,\g reemen l dared Apri l 19, 20 10, between Ci ty or Engl ewood, Co lorado (C it y, also referred to as Owner) and Ca mp Dresser & McKee b1 c. (C onsull an t a};o referre d IQ as Enginee r) fo r cons ull ing services assoc iated wi 1h lh c des ign and co nstru ction of the C'ily's Ult ravio lel (UV) Di sinfccl io n Sys lcm (Projec1) al lhc Allen Wa1c r i"rca tmenl Plan l T he sco pe or 1hese flcili1ies is defined in draft (95 perc enl complete) co ntrac1 do cum ents (Plan s, Specirirnti ons, imd Co ntracl Doe ume nls) prepa red by Cons ull an l d a ted Fe bru ary 2012 and has c ha n5ed subsiant iall y from what was in te nded in the origina l Agreemen t lo mc lu de a new bui lding lo house UV equip ment , demoliti on of :m adjacc nl abandoned p11 mp sta tion and site wo rk As a res ull, the origina l des ign bud ge t was exceeded and co ns umed funds budgeted for engmcerin g serv ices durin g co ns 1111ction. Thi s amendment therefo re includ es fu ndu 1g for the add it iona l des ign se 1v iccs as we ll as an upd ated fee for eng in ee ring services durin g cons lmc tion. The sco pe of serv ices of1h e Co 1,su lt ant describe d in Sec lio n 2 and Ex lubil A o r sa id Agreem ent arc sup pleme nt ed and ame nded as fo ll ows: • Fx hi bit A , add the fo ll owi11g new pa ragra ph s: • I .4.16 Confo nnc d Docu ments Up un co mp leliun of the Bi d Pha se , Cons ult ant will incorporate ad denda ite ms into the Con tr ac t Doc ument s to crea 1e a conformed set o f Contract Doc um ent s. Th e Draw ings an d Speci fiea tions ar e to be iden tifi ed as "Cc,nfo nned Doc1m1enls-Fin al for Co nstr uc ti on.'' Cons ult an t shall provi de lh e Cit y tw o pape r co pies and one electronic copy and prov ide the Con tractor with two pa per co pi es an d one d ec Lrunic copy orLhe Co nformed Doc nments I .4 .17 )'re-Constrnc tion Co nfere nce Consultant will fa cilit ate and pa11icipate in a half-day Prc-Cun struc tiu11 Conference wit h the Co nt rac to r and prov ide clarificat ions and int erpre tat ions o r the Co ntract Doc11111cn 1s as approp ri ate to ass ist wi th con ·truct io n re lated iss ues. Th e pre-co nstru cti on co nfere nce wi ll address the fo ll ow ing : • Corre spondence proced ures and co nt ac t pe rsons Shop draw ing submitta l procedu res Progress mee ti ngs wi th the Di stric t, Co nsu lt ant and Co ntra ctor Schedu ling proced ure s Pay1111.:11 t µroce durc s Change order and tim e extension procedures Coo rdina tio n o f ut ili ties and co ntac t perso ns Co ntrac tors safo ty and emergency procedures !:ng,!e ... ood UV Amend 4 Pagclof4 Storage o f ma terials and sp ec ia l work activiti es or conditions Record dra wing maintenan ce 3J1d sub mis sion requi rements General revi ew o f con struction sequen ce Commu nic3 ti ons proc edures Co ns ultant will prepare minu tes of the pre -co nstru cti on conferen ce and add ress fo llow -up questt ons as nec es s ary. 1.4.18 Res ,dcnt Proj ect Repre sentative (RPR) RPR mean s tl1e autho rize d represc mati w of Consultant who wil l be ass ign ed to assist Co ns ultant al the Proj ec t site duri ng the Co nstruction Phase . Th e RPR will be Consultam's ag ent or emp lo yee and nnci er f:nn s 11 ll an t's s 11pervi s inn . As useci hPrein , th e tmn RPR 111dud cs any ass istant s of Resid ent Proj ect Re pre sent ati ve agree d to by City . The du ti es and responsibilit ies o f the R.PR urc set fo rth iu Exhi b it B, "D11 tics , Re sp onsibiliti es, and Limit at ions o f AuLl1 ori ty of Reside nt l'roJec t Representative." f'or th e puriio scs of this Agreement , th e Co nsult ant s leve l of effo rt is bas ed on 9 month constru cti on peri od mclu di ng start~up, tes tin g, commi ss ionin g (sub s1anti al completi on) u11 d close-o ut (fina l com e letion). During thi s perio d, the Con sultant w ill pro vide an RPR for an average of 20 hours per week fo r 3 tota l vf 784 hours. • Th e Ci ty wil l pro\'iclc inspec tion and coordin atio n o f civi l related item s in c luding bu t not limi ted • to si1 c work, repavi ng, storm drains, i nle ts and co nvcya ucc systems, site acce ss ant.I securit y, as well as con stru ct ion staging and st orage. 1.4.19 Re cord Drawing s i\l th e comp letio n of co ns Lruc tion , Co ns ult3Jll shall prepare reproducible Record Drawings indi cat ing thos e chan ges made during the constructi on proce ss based on constructi on rec nr<l s provi d ed by th e Co ntra ctor an d the RPR . Th e constructi on reco rd s shall indi ca te co nstru cti on changes, sit e ob serva ti on s, drawin gs, and ot her dat a, whi ch th e C ity co nsi ders sig111fi GL111t i.lllt.l des ire s to have in clu ded on th e Reco rd Drawings . C ·1s ult am wi ll not be re s ponsible fo r any errors in or om iss ions in the infonn ation prov id ed b} Comractor tha t is inc orp or.,t ed in th e record drawin gs or oili er reco rd docum ents Rec nr<l n rnw ings shall he pre pared in dieiial fo nnm in Auto CAI' Versi on 200 8 and s ubmitt ed in confo nnance with Cit y 's c urrent stand ards. 1.n addition, th <, -,11s11ltan t sh all p1o vid e tl,c Cit y witlt thr ee (3) full s ize an u fi ve (5 ) half size pap er set s of Rec or1 ,~1rn wm gs as well as one elec trornc se t. 1.4.20 S rnrt -U p Ass ist:111 re Cuns ulta ut will prov 1<lc ass is tan ce with th e sta n up, refin in g, an d adjus ting of eq uipm ent and /o r sy stem s and will pcr fo m, Lhe fo ll owin g: Ob scrv:Hi on :.ind doc um cnf:i tion of eq uipm ent f-unct ion nl dcm onslrmi on tes tin g. P,ge 2 of 4 • • • Observation and doc um entatio n o f Project facilit ies startup rnd shu tdow n procedures provi de d and perfo nn ed b y th e Contrac tor. Inte rface with Con tractors Sys tem lntc gra :or as required fo r vcri fi cat ton o l instrum ent at ion and SCA.DA fun ctio nality. Assis t Cit y in deve lop in g fo m1s and procedures fo r control o f Project fa ciliti es upcra tiun ~11J 111 ai nle 11 a11 cc, arn.l reco rd keeping . ln co mp any with Ci ty, visit the Project to ob serve any app are nt de fec ts in th e compl eted work, ass ist Ci ty in consu ltatio ns and di sc ussions ·.v it h Con tra cto r co ncernin g co rrect ion of suc h rkfoc ts, and mak e reco mm end ati o ns as to repla cement or correcti o n o f defective wo rk. 1.4 .2 I O era tor Trn ini n , Consu lt ant will pro vid e L-ainin g to City sta ff fo r ma jor pro cess es. svs tcms. and equ ipm ent instal led as pan of thi s Project. Train in g shall consist of a one-da y sess ion focu sed on tl1e overall op era ti on o f th e plant . Training shall disc uss process th eory ; performan ce goals and operat ional expectations o f th e 1 JV di!:.in foc ti on sys tem. M:ijor sy:.lern co mp o11 ent s, equipment insl all ed, op era ti ona l requ irements , sa fet y cons id era ti ons, and c01,trol sys tem logic /operat ion shal l be add ress ed durin g the trai nin g. New an d upd ate d O&M man uals c bapt e,s deve loped und e r Para gro ph 1.4 .23 will be use d and dis tribut ed at Project trai ning ses sio ns. 1.4 .22 Opera ti ons an d Ma int enan ce Man ual Co nsult mll wil l pr epare an elect roni c operat io ns and mai nt enance (O&M) man ua l for the Proj ec t. A draft man ual will be de li vere d in pap er fo11 n a1 and th e fi nal manua l will be de livered in elec tron ic fonna t. The O&M ma n ual wil l gc nern ll y in c lud e th e fo ll owing in fo rma ti on ab o ut th e fac ilit y and it s operat ions : App li ca ble re gulat ions ass oc iated wit h th e sys tems. A fun cti ona l ov ervi ew of the equ ip ment and des cripti on of the now sequence thr ough th e sys tem s. Li st o f cqu ipllle nt co mponents nece ssary tor tll (.; op c1alion uf th c sys tem. Descriptio n of sys tems cxpl am ing the op erati on and the purpo se for the syst em . Equipm ent co ntr ol de sc rip tion s. Lists ofi rn po11ant con tacts an d phone numb ers, and pro ced,11c s to fo ll ow in the ev ent ofan emerge ncy . Engle wood UV r\111('n cl ~ Page 3 of 4 The elec tron ic O&M manual Web will be created and managed in M1cros ofl Frontl'age an d wi ll • be d es igned for viewin g in M icrosoft Int ernet Explor er versin n 7.0 or hi gher. Th e manual will include hyperlinks to figures and pho tograp hs of th e equi pment and will in clu de up to 300 lette r- sized pages uf sca11n e;:<l ma 11 ufac turcr s erv ice manual s in Ad obe PDF forma t and up lo 40 photos of th e UV faci lity and assoc iated eq uipme nt. Th e Ci 1y wi ll provide 1h e necessary comp11 1er hardware Th e Consu lt:lnt will provide on-si te lr:iining fr. -ed itin g and use of Lhc man ual. Ex hi hi1 A, Paragrnp h 3 .0, cha nge Constrnc1io n Pha se time period of pe rform ,mc e to "Oc1ober 15, ~012 to Ju ly I , 2013". Ex hi bit A, Paragraph 4.0, de lete entire paragraph aml repl ace wilh 1h e followi ng:" Fo r RPR serv ices, City agrees 10 pay Co ns uh anl at actua l dircc1 lab or cos t lim es a mult ip li er of 2 .J 0; all c•thcr labor Ci ty agrees to pay Co nsult ant at actua l direc1 lab or cos t times a multipli er of J .10. LJirect Project expenses will be paid at cost. The sc 1v iccs of ou tsi de profession als su b-co nl ra ctcrl hy Consulta111 will be paid at ac tu al cost times a multi pl ier of I. I 0. To tal Ag reement up per lim i1 is no t 10 exceed $803,5 58 wi lho ul prio r Cit y J Uth urizatio 11 ." En c le.1.1.)o.>d UV Amend 4 Pagc4 of4 • • • • • 35 1S,o pe )(em No. 1.4 .16 1.4. I 7 1.4.18 1.4.19 -1.4 .20- 1.4 .22 Revise d Tas k 1.4 SUM MARY OF SCO P E AN D FEE ESTfJ\1AT E AM.E NDMENT4 E ng in ee ring Services Duriu g C o11 sfruct iu 11 C ity o f E nglewood UV Di sinfection System Ocsc rintio n Sco ne of Work Sumnrnrv Co nfonn ed Docum cn ls . In corporate adde nda , clarifica tion s into Conlruct Document s Pre-Co nstru cti on • Condu ct pre-co:is tru ction mee ting with Conferen ce Contra ctor . Pr cnarc Agenda and Min utes Re sident Proj ect • Provid e RJ1 R to obsc1ve progre ss of th e work Repr ese nt at ive (RPR) for nine month s at an average o f 20 hours pe r wee k Record Drawi ngs • ln co11Jorate fi eld changes into Drawings and prepare live (5) pa per cop ies and one (I) electronic copy. Start -up , Trdin mg and • Ass ist with start up, tes ting , and refin ing O&M manua l equipmen t operat ions • Conduct o perator trai nm g . Pr epare electr onic O&M Manua l Engineerin g Sup pon ■ Condu ct site vi sits :.111d specialty i11 sµe ctiu ns Service s ■ Review /iss ue design clarifica tion s ■ Rc,~cw c hange orde rs and work change s . Review/approve shop drawings, subm1ttn ls, and sub s :itut cs ■ Review contracto r comp letion documents ■ Obs erve functiona l demon stration te sts ■ Cond uct s ub stan tial and final completion in sp ection s -ToW An;endmcnt Upper limit Pe rcen t of Cun s tru ction Mana gement f ees fr om estimat e d $4.5 milli on Co nstructio n Cos t - Total Fee $7,63 0 $3,48 4 $92 ,8 66 $10,400 $25 , I 12 $13 3,3 22 S272,8 14 6 1°~ EXJ·I IBI T ll DUTIES, RES l'ONS IBU,ITIES, AND LIMITAT ION S or A UTU ORITY OF THE R E SIDENT PRO.me r REPRESE NTATIVE E n g inee ring Consu ltin g Sen •iccs Du r in g Cu uslru ci io n C il )' of E ngl ewood UV Disiufcc1iou Proj ect, All en Wat er Treatm e ut l'l a ot Ca 11111 Dr esse r & McK ee In c. This is an Exhibit attached to, made a part of and 111c01v ora tcd by reference with th e Agrc c111cn 1 rn :id e on Au gus1 26, 2010 be 1wee n Th e City of Eng lewood (City) and CD~1 Sm11h Inc. (Co nsul 1:u1 t1 provi di ng fo r pro fe ss ion al cng inccnng se rvi ces. Consult :111 t sha ll fumi ~h :i Rcs iclimt PmJect Rc prcse11 1:11i ve ("RPR"), ass is1:un s, m spcct o 1!; ;md other li cld staff to ass ist Co nsulta nt in obs ervi ng progress Jnd qun lity of the work of Contrn ct0 r. Thr ough 11 1011..: cx1c 1.M vc u11~itc ubsc rva ti ons of the work in progrrss an d flcl<I check s a l mntcnnls an d eq uipm ent by the R.PR and ass ism nt s , Co nsu llant shall endeavo r 10 prov id e furth er pro ti.:cuon fo r City aga in st de fec ts and defi cie ncies in the wo rk of Contract or. I Jow ever, Co nsultan t shall not. d uri ng snch visits or as a rcs ull of such obsc n 1:mons of Con tractor's work in progr ess, su1x.·:rv 1se, di rnc t, or hav (' control ov er Co ntra ctor 's wo rk nor sli all Consuha nt ha ve a111 ho rity ovrr or res po nsi h1lil y for the mea ns, mc1ho ds, • tec hni que s, se'l 11cnces or proce dur('S sc lecti:d l>y Co ntra c1or, fo r safe ty preca uti ons ond progr ams incid en1 • to the wo rk of Con trac to r, fo r l ny fai lure of Contra c lor to co mp ly wi th laws, 1ulcs , 1cgu lations, ordinan ces , codes or order s ap p licable to Co ntract or's pc rfo111).jng and furn ishin g the work, or rc sponsib11i ty of co11stru 1,:1io n fu r Controc tor 's fai lure to furni sh an d pcrfonn the Work m accorda nce with the Co ntrJc t Doc umc:nu. "The du ties md respo nsi bi~ll es o f the RPR arc limited 10 thos e of Cons ult ant in Cons ul tant's Agreemen t with the Ci ty and m th e co ns1ruc1 ion Conlract Docu ment s, and are for.' ·.:r li mit ed ::md de scri bed ns fo ll ows: 1\. General R..P:l is o nsu lta ni 's age nt at th t: sit e, will ac t as duc..1..1cd by and und er the supe rvis ion of Cc nsul1an 1, Jnd will co nfer wnh Co nsultan t rega rd mg RPR 's ac ti on s. R.P R's dea lin gs m ma11 crs pcn ain in A to the on-s ite work sha ll in ge ner:.ii be with Co nsu lt.m t nnd Co ntrac lor, ke ep ing Ci ty acl\'iscd as necessary HPR•~ deali ngs , .. ~th su bc ontr acto rs sha ll onl y be lhrough or wi tl1 the full know letigt ;m<I :i pprova l o f C'on trac tor. RPR sh2ll generally co mrn11nira 1e wit h f'ity wi 1h the knowle dge ofan<l under th e dircctJon o f Consu h,rn t. B. Du ti es and Rc sponsibili 1i es of RP R I. Schedules · Kcv ,cw 1h e progress schedu le, schcclu lc of Shop Drawi ng submma ls and sc hed ule of values prepared by Con trac tor an d consu lt wi th Co nsult am co ncc:ming acccp 1a bi li 1y. 2. Co nferences an :J 1\(eet1ngs · A1te nd mee 1i ngs w11h onlr ::i.c to;, such~ precons1 ru c1ion con fe re nces, progress mee ting;, JOb conferenc es and othe r project-rela ted mee tings . 3. Liaiso 11 . Pag ,· I of 5 • • • • a. Se n ·c as Con sultant's li aison wnh Co ntract or, working pn ncipall y 1h rnugh Contrn r tor 's sup eri nt endent an d ass ist in und ers tan di ng the 1n1en1 of Co ntract Docume nt s b. Ass ist in ob 1:11 ning fr om Ci ty addit io nal det>.ll s or in fonna ti on, when required fo r proper exec ut ion of the Work. 4. S hop Drawi,1g.t and Samples : a. Record dale of recei pt o f Shop Drawings and Sa mple s. b. Receive Samp le s 1h a1 are furnish ed at 1h c .s ite by Contr:-i ctor, and notify Co 115ult nnl o f av :i ilabi hty of Sa mples for ex ami 11 :1t: 'J n . c. Adv ise Con sult ant and Con 1r:1c tor of 1h c comm encemen t of any Work requi ri ng a Shop Drawi ng or Sample 1f the s ubmi n;i J has not bee n npprovcd by Co nsulta nt. 5. Revie w of Work , R,jection of Defec tive Work, inspec ti ons, and Tes ts: a. Co ndu ct on •s ite observ at ions of the \V or k in progress lo ass ist Co ns ult ant in ck 1cnn ining 1f 1hc Work is in gen eral pro ccedmt~ in acc ordan ce ,,,_·ith th e Co ntract Doc u111cn 1s. b . Rep ort 10 Con sulta nt wh enever RPR belie ve s th at any Work will no! produce a co mpl eled l'roJ ec t th at confonns ge nera ll y 10 the Co nt rac t Docum ent s or wi ll prejud ice th e integ rity of lhc design co n;ep1 of th e co mpl eted Projec t as a fu nc1i onin g whnlc ilS in rli c:i ted in the Co ntrac t Doc um e nt s, or hns been dnmaged1 or docs nol meet the req uirements of any ms pcc1 ion, test or approva l 1cqui1cd to be made ; an d advise Consult ant of Work that RPR be li eves sho uld be co rre cted or rejec ted or shoul d be uncove red for observat1o n1 or requires .i pccia l testing, inspection or 11pproval. c. ~'hen un site ;.1cc o111pan y visiling ins pe ct ors repr esent ing public or other agencies hav111g _1 uri sdi cti on over th e Project, record the res ult s of these in spections and rep ort to Co nsu ltant. 6 . Interpretation o/Contracl D ocumc111 s: Report to Co nsultn nt wh en clan fi cali ons and in 1crprctatiom of th e Cont ract Doc um ents are needed an d trans mi t to Co ntra cto r c lari1i ca 1ion s and in tcrprct~t1011 s as iss ued by Con s ul wn t. 7. /11odij7cmi ons . Cons id er and t\'aluatc Con trac to r's sugge sli ons for modi fica ti ons in Dra wing s or Spe cifi cations and repo rt with RP R's rccommcndati cns to Co ns ulwn t. T 1a n s11 ul tu Cc nt rnc tor in wri ting decision s as iss ued by Cons ull ant. 6. Records: a. Mai 11 1.ai 11 at the job ~ilc.: orderly fi les for co rresponden ce,; .. ;1onc; of job ca n.fcn:ncc s, Sho p Drawings and S>.mplcs, repro duc tions of ori gina l Contra ct D1eum ent s includi ng all Work Change, Add enda, Change Order s, Fi eld Ord ers, additi onal um wing s iss ued s ub se que nt to the execu li on of the Co ntra ct, Con sultant's c lanfi cnt ions ond intcrpr cln tions oft.he Comr;-.ct Doc umen ts, progres s report s, Sho p Drawi ng submit1a ls rece ived fr om and de li \•c rcd to Co nt raclo r and 01h er ProJecr rela ted doc umen ts . Page 2 of 5 h Prepare ;i ri aily report or keep a diary or log book, fo r the days when the RPR is prcscm • record ing Conl r:tc tor's hours on lhc job site, wea th er co nditions, data n:la li vc to 4uc stions of \V o1k Change Dircctivcs1 Changt: Ord ers or cha nged co nd itio ns , li st of j ob site visit ors, dru ly 3c ti vit ics, decisions, observ ations m gen era l, and spec 11i c obs erva tion s in more de tail as in the case of ob serving 1esl proc ed ures; and sen d co pies to Cons uh an 1. c. Recfl rd n;1m es, r1clcire~scs, anc1 te le phone num bers of all on tract ors , sub cont ract ors ;i,1~d majo r suppliers o f m:Hc ri al s and equ ipment. 9. Repurts : a. Fum 1!h 10 Conrnhanl perio di c rcpons as req ui red of proi,s·ess of01c Work an d ofContr c1or's comp li ance with th e progress scl 1edu le and sc hedu le of Sho p Drawing an d Sam pl e c;ubmi1t al.;. b. Consult with Consultan t in advance of schedu led ma;or te sts, in spcc 1ions, or stan of imp ort ant ph ases of th e Work. c. l)rnfi pro posed Chan ge Urdc rs and Work Cha nge Direc 1ives, obtn rn rng backu p ma1eno l fr om Con tra ctor and re commend to Co nsllll;m t Chnngc Order s, Work Change Din.:ctiv cs, and F:cld Orders. d. Report immediate ly 10 Consultant and Ci ty the ~ccun cn cc o f ony u.ccidc nt. I 0. Puy mcm Reques ts: Revi ew Appli cations fo r Pa yment wi th Co ntractor for comp lia nce w11 h the • es tab lished pro ce dur e for 1h en submimon and fo ,ward wi1h recomme nd ai ions to Co nsuh an1, no ling panicula rly th e rcla 1ionship of the payment rcq ues 1ed lo the schedu le of"a lue s, Work complet ed an d materials and eq uipm ent de live red at th e sue hu t not in co;-i1onuccl in the Vi e rk. I l. Ce rt ificate.\·, Aft1in1e11a11cc and Opermio ,i Man uals: Durin g th e course of the \Vork, veri fy that ce rtifi cates, ma intenance and operati on ma nuals and 01he1 data rcqui ,cd 10 be as:i:cm blcd and furnished by Cont rac tor are app li cab le to the items ac tua lly insta ll ed and in accordance wi th th e Conlra ct Doc um ents , and have this m11 cn al delivered to Co nsultan t for review .:rtd forwardi ng 10 Cil y pror 10 fina l payme nt for th e Work . C. Lim11a1 ions of Authonly by RJ'R Re side nt Project Rcprescn1a 1ive · \. Shall nol a utho1i 1..c any d cv i,ni u11 (1 0 111 th e Cont ntcl Do cument s or subs11n11 1on of ma teri31s or equi pm en t (inclu ding ··or-e qu ai" items), unl ess authon zc ct by Consul lant. 2. Shall no1 ex ceed limilati ons ofConsuhan 1's au1hority as set forth in 01 e Agreeme nt or the Con tr>c t Docurnr 11 1s. Pag,· J of 5 • • • • 3. Shall no! undcnake any of th e rc sponsibih11e s of Con tra ctor, S ubcontractors, Supp li ers , or Co n;rac tor 's superintenden t. 4. Shall not ad V1s e on, iss ue dire ctions relative to, or ass ume con trol ov er any :ispec1 or the mea ns , methods, techniques, seq uen ces or procedures of con~tructinn 1111 1cc. such acivic<i or directions arc spccif,ca lly rcqu ucd by the Contra ct Doc umc nis . 5. Shall not advise on, issue directions regardin g or ass um e co ntrol over safety preca ution.:: :mci pTOb'T"Jm s in con ncc1 ion ,vi th the \,Vo rk . 6. Sh:1 1\ not acce pt Shop Dmw ing or Sample submiu als fr om an yo ne olhc r tha n Co ntrac tor. 7. Shall not a uth u11 2e Ci ty to occupy th e P1 ujt:1,a in wh ol e or m pa n . S. Shall not part icipa te in sp ecia li ze d ricl d or la borat OI)' tcSJs or in s pecll ons co nduct ed by oth ers except a s sp ec ifically au th ori zed by C onsultan t D. Se rv ices to be provided by the C ny StafT C11 y of Eng lewood En gineeri ng Staff I. 2 . 3. 4. 5. 6. " '· ~- Att end meetings wit h Contrnctor, s uch as prccons1ructi o n conferences, progre ss mccl ings, jub confer ences and ot ht:.r projecl •relate d mee ti ngs, prepare and c1rc ula 1e mi n utes thereof. Ins pect the in st a llat ion of all buried pip ing and utili ti es. Inspec t the dcmolit 1on of the ex istir.g pump st:1ti on and clca rwe ll. In spect all canhwork, sidewalk, cu rb and gutter, roa dway and s u·eet pa\'crncnt co 11 s11 uc.:t io n. Veri fy th at tests . eq uipment and systcrns start •up s an d opera ting and rr..i in tenance traini ng are conduc ted in th e presenc e of approp ria te pe rso nne l, nnd that C0 ntra c1cr main 1a.i ns adequate tt.:c urd s tl 1t:rc:of; aml ub~e 1vc:, 1cconJ an d rep on to Co ns ult am appro pria 1e derails relat ive to the test proce dures and start -ups. In spec t all e lectri ca l work, inc lud ing but no t lintited to demo liti on of existing eq uipment, ins tall ation of swi 1chgear, wiring, condulls, du ct bank, bo>:es 1 tran sforme rs, hghung and circuitry. \V1tn ess all fa c10111 and field ::icccp 1:1.nce te sts of ln strum cntm io n ond Control cq u,pmcnt and sys tems th at 3i c required . Be fore th e Con sult ant is sues a ccrt ilicatc of sub sta ntial co mpleti on, submit to the C onLra cto, a li st of ob served nems rcqu mng com plc11 on or correc 11on . 9. Ob:;crve whet her Co n1r::ic tor h:1.s had perfo m 1cd inspcc lions required by laws, rul es re g ula t ions, ordinan ces , eo<lcs or orders a pp li ca bl e to tl1c work, in clu ding but not li mi ted to tho se to be per fo rm ed by pub lic age ncies havi ng j uri sdi cti on over the work . 10. Con duct , rin al inspec ti on 111 th e comp any of th e Cons ultant and the Co ntr.lc tor and prep are a rin al li st o f items to be complete d or correcte d. 11. Observ e whethe r items on th e fin al list have been co mp lete d or correc ted an d make re commendat ions 10 Cons u l1an t co nce rnin g accep tance and iss uan ce of 1ht Nouce of Acccp1abilily of the Work . 12. Prcpo1c "Ja,ly 1epur1 ur keep a J ai ry or lug book . fo r the days when Cuy Sta ff is observi ng th e Wo rk record in g Con tractor 's hours on the job sil e, weather condi tions, dail y ac 1ivi 1iec., DllArf)i,tatwBOutoe:0111.P Rd,,,,: Pa ge 4 of 5 nbscrva 1i on s in gen era l, and speci fi c (l hse rva1 ions in more detai l as in the c::ise of obscrvin u tes t • procedure s; anci sen d cop ies 10 Cons ultan t - • • Pa ge 5 of5 • • • 35 !Sc op e Hem No. 1.4 .16 1.4 17 1.4 .18 1.4,!9 l.4 ,20 - 1.4 .2 2 Revised Task 1.4 SUMMARY OF SCOPE AND FEE ESTIMATE AMENDMENT4 1£ugineering Se rvices During C on st ru cli on Ci ty o f Englewood UV ll isinfccti ou System Desc rivtio n Scon e of Work S 11111111ory Co nfonncd Doc ume,,ts • In co rp ora te add enda , cla rifi ca tions into Contrac t Documents - Pr e-Cons truc tio n '" Cond uct pre -constru cti on mee ting with Con ference i Co ntr ,clo r . Prc nare Agenda and Minutes Res id ent Proje ct • Pro vide RPR In oh ~c,vc pro gress of 1h e ,vork Represe nta ti ve (RPR) for nin e mo nth s at an average of 20 hour s per week Reco rd Draw in gs • lncorporatt field ch311i;·, ;nto Drnwings and prepare fi ve (,j i"'f·CC co p1<"; and one (I) electronic 00 1:.,..:.:_ __ .. _. Stan -up, Train ing and • Ass ist wi th star~ ;p1 leSf'lg, an d refi nin g O&M ma nual equ ipment opera ti ons . Co ndu ct operat or training • Pren,rc elec tronic O&M Manual Engineering Sup port • Con duct s'te vi si ts and sp ecialty inspect.ions Services . Review/is sue des ign clarifica ti ons • Review change orders and wo rk changes . Review/app rove shop dra win gs, sub milla ls, and subs titu tes • Revie w contractor co mp letion do cum ents . Observe fun ctional dcmo 11stration tests • Condu ct substa nt ia l an d fina l complet io n inspectio ns Total Amendment Upp er l.imit Percent of Conslrocti on I\·fona gcment fees fr o m es timate d $4.5 million Co ns tru ction Cost .. Total fee $7,630 $3,4 84 $92,866 SI 0,400 $25,112 ·-$133 ,322 $272,8 14 6.1%