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2012-07-16 (Regular) Meeting Agenda Packet
I. Ca ll to O rd er. l rwoc.1tion . 3. Pledue of A ll <!gi ance . 4. Ro ll C.111 . Age nd a fo r th e Rcg uldr ,\h:cl ing uf lh e Eng lew ood Cily Co un cil M ond ay, luly 16, 201 2 7:30 pm En~l ewooa Civic Cen1e, -COl inc il Chamber 1000 Englewoo d Parkw ay En glewood. CO 80 1 10 .>. L ons1d er,111 o n o f fv\l n u tes 01 ~rev ,ous :::te ss 1011 . a. Minu tes fr o :n th e Re1:.1la r Cit y Co unc ii Meeting of Jul \' 2, 20 1 2. r1. Recogn 111u 11 u f s.._h1~J l .led PuU lic Cu 1111 11~111. {TI 1i!, i~ dll uµµur lur 1i ly 1ur !he µul,li1. lu .idd,~~::. City Co un cil. Cotir d i m <,y Js k ques 1ion s io r cl arifica tion, b u l the re w ill no t b e any dialogu e. Pl ease limil your presen t.:iti o n , fi \'P mi11u1 es.} 7. Re co gn it io n of Unsc h edu led Pub lic Co mme nt. (Thi s i!. .m oppo rami:·,1 fo r th e public 10 .,ddrcss City Co un cil. Co unc il may ask qu es ti o ns 10 1 d 1r1 f1c.i tio n. but ther e w ill no t b e any dialogue. Pl ease lim it y o ur pr eseni ali o n 10 thr ee m 111u1 es. Time 1o r unsc h eclul E:..J pLblic c o mmen 1 m ay b e li m i ted 10 4 5 m 111u1 es, ,1 nd if linited, shall be c o n linu ecl to G en eral Di sc uss ion.) Crn m n l Rc_.<;po nsr, 10 P11 hl1c r nm rnr nt 8. Co m m11n 1c.11to ns, Pr o cl.1rn .1 tions, .i nd A p p o i n 1n 1c1l1 s. 9. Co nsen t A ge:1c.l a Item ~ a. r\p p ro , al of O rdin c1 nLeS o n Fi rst Re.-1d 1n g. Please no 1e. If you h,1 Ye J dis:i l>ilily ;i nd nt'cd au~ili,,ry ai ds o r servi ces, pl ease noti fy the City o f Engl ev,•o o d /3 03 762·2•10 51 ill lc ,1!.I -:8 hm us in ,1d\'a·1cf' or when \.e n.lcm cH P needed f.ng e\, x,d Cirv Council Agend.1 jul)•\6 , 201 :! r,,gc 2 b . Ap prov :tl o f O rdin,,nces on Se cond Read ing. Cuu11 c il Bill Nu. 43 -R~Lu 11urn~11<ld ti u 11 f1 u111 th ~ Co rnmurnly Develo pmen1 D ep.inment to adop1 a bill io r an ordin ance ,1u1h orlzing the s.,le of 905 \IV S1anfo rd Avenue, a ProJec l Rcb 11i ld hom e fund ed thro ugh the N ei gh borhoo d S1a b 1hza 110 11 Prog ram c ,ant . c. Reso luti ons an d Moti o ns. Re com m enda 1i o n from th e D ep ar1 rne11 : o f Pa rks and Recre,1tio n 10 app rove. by mo l 1on. J cont ract fo r sealing ,,n cf ove rl av o f Ue ll ev iew Pa,k tennis courts and Ille bas ketball courts ,11 C ushi ng, l;i so n. Jnd Ba tc~-Logan Par ks. Sl aff rP.rommf'nrls ,1wr.r ding lh P hi d 10 ( n,lline~. lnr . th e lo\,est technicallr acc ept.ib le biclde,, 11 1 1h e ,1mc uPI of $66,4 3:'. Staff So urce: Dave Lee, Manager of Open Sp a ce . 10 Pub lic I I earing lt e111 s. (None ~c hed uled.) 1 I . O rdinc111 ces. R~so lu uons and M o ti o ns ,1. Apµro v,,I of O rd inances on Fi rs t Read •n g. Council Bill 'Jo. 44 -Reco mmenda tio n fr om the Pa rks and Rec rea l ion De par1111 e11 1 10 appro v e ;i bill fo r ,in or d1 nanre r1 u1 h ori 1.i ng .i n in 1eri;overn n-:en l JI ,1g ree m en t w ith Arapa hoe County l o open ~pace gran t fu nding for pl,1ygrn1rnrl re nnvai inn ;11 th P NnrlhwP~I lo rr.e nhr!t St.1ff Source: 0.l\lC' Lf'f', M.tn;1eer of Open Space. b . Approval o f Ordin,,nce!i on Second Rcn d ini;. c. Reso luti ons ,1n d M o ti o ns. Recom rn end a1ion frorn 1h e Depa rt m en t o i Human Resourc es to ad o p l a reso lu ti on approvin g the Coll ec tive 1:Sa rgcti ning Agree m en t w 11h the t nglewood Police Benetit Assoc1J t1 on for 2013 and 20 14 . Staff So m ce : Sue Ea to n, Director of 1-tuman Re so urces . ii. Recomrn en da 1io11 irorn 1h e Co 111 rm111 r1v Dcveloprncn l Dcp2rtrnenf to r1 dn n1 ., reso lution exte nding the murat o ri um o n enforcement o f sec ti ons d the Sign Code pe r1.1inin l! to b:rnnc,s. porr ah l signs. ,m d murals until Dece mbe r J I. 2012 o r 1m1il 1h 1~ P.f(ec tivP cb !P of th e Sign Code anwnd nw n tc, w h id 1P\'P r orn,c~ r,,,1 St.iH Sour(·e: Al.rn Whi te-, D irecto r of Co mmunity Oevelopmcn,. 1:?. General Dis cuss ion. a. t'v\ayo r's C ho i ce. b. Cou nc il Members ' Ch o ice. Ple ase no1e · If you h;wl! a disa bili t) anct 11c1•d ,111\ ili;iry ,mis 01 st•1v 1ce~. plc,,se no1 1fy 1hc Ci ty o( l:nr,l ewood jJQJ.752 2 405" ;11 INS! 48 h o ur ~ 111 a<h,1 nce o f \,hen SCf\icC~ ,Hf.• ncc,fod. [ngle~" ood 01' Cmmc1I .-\gen d,, July 16, 20 1 ~ Pi!gc 1 I ·, J, 1/4 . 15. Ci 1y Manage r's Repor1 C11y A tt orney 's Rep o rt. Adjou rn m ent. Plea se n o te: II yo u h ;ive ,1 d1 s,,b1li1 y .111 d n eed .wx1lra1y ,11ds 01 ~e,v1ccs, p!e,1~e no hry th e lit)' 0 1 b 1glewood ()QJ.7(,2,:,10 5) .it le,1s1 .lB hours in advJncc OI w h en 'iCl\ i:es ,ire nec•fod . PUBLIC COMMENT ROSTER AGENDA ITEM 7 WN .S~~tltEll>"-1.l!Ell>ll!l!J IJl!l~{e.©.til!MEIW/ July 16 , 2012 • • • O1\JIN.'\.NCE NO . SERJES nr 20 17 BY AlJT HORJTY CO UN ClL BfLL NO . 43 INTRODU C ED BY COUNCO. MEMB ER WOODWARD AN O RDIN ANCE APPR OV ING T HE SAL E ON THE OPEN MARK.ET OF TH E I.AS T PR OPER TY T HAT WAS PURC HASED AND RE HAJ3lL ITATED W ITH FUND S FR OM THE f-CDERAL NE IGl[BOJU IOO D STAl3TLIZ ATIOK PROG RAM GRANT AND FU . , 46 . WHEKJ:AS , the Eng le wood C11 y Cowic il app roved Kcso lut ,on No. 34, Sencs of 2009 auth onzin g the Ci ty to apply to th e Department of Loca l Affairs. Colorad o DiYi sion of Housi ng for a port ion o f Arap ahoe Co unt y's all oc uti on of the Fed eral Ne ighborh oo d Stabi hza ti on Program fu nds (NSPI ); and WII EREAS , thr ity Co un c tl ap proved Ordinance No. 37 , Series o f 200 9 au thon zing th e ext-c ut io n uf a con tra ct fo r eighb or hooci Stabilization Program grant fundin g bct,,:cc n lhe State of Co lorad o Dc-p artmc nt o f Loca l 1\.ffairs and the City of Englewood; and WHERE AS , th e C it y Co uncil approved Ordi nance No. 49 . Se ri es of200 9 autli orizin g th e puJi.:hi1si;; uf lc n (10) urU Ucnliii cd , singlc.:-fauli ly, V(lt.:ant , furcdu scd µ1upc1t i c:, Ju1;;.ui;:;J U1 lh c cli b<ible ce nsus tracts throughou t th e Ca y o f En glewood to fu lfi ll the NS PI contra ct wllh the Co lorado Department of Local Affair s; an d WHEREA S, the Cit y Co w1 ci l approved Ordinance No . 27, Series o f 20 I 0. auth onzing an amendme nt to the NS PI contra ct bu dgc 1 co purchase up to three (3) addi tio nal unidentifi ed si ng le fa mil y, vaca nt , fo recl os ed pro penics loc:it cd m Ll1 c eli gib le cen sus trn ct s throughout Lhe Ci ty of Eng lewood to fulti ll the NS P I Co ntract wtth the Co lorado IJ epa rtment al Local Affairs, and WHER EAS, the Ctty Co un cil a ppro ve d Ord inance No . 3, Se1ies of 20 11, a uth ori zin g an :un endmcnt 10 the NSPI contra ct bud ge t to purc h:i sc two (2) addi ti onal unid entifi ed s in gle famil y, vacan t. forec losed pro pen 1es locat ed in L'1e eligible cens us trac ts throughout the ity o f Eng lewood to fulfill the NS l'I Contract with the Co lorado Department of Loca l Affa irs; and 'WI LEKAS , the City Co un cil approved Ordinan ce No 34 , Scncs of 20 11. authon zmg an amendm ent to the NS Pl comra ct budget o f purchase up to fi ve (5) add iti onal urnd cntdi cd s ingle fanul y, vaca nt , fo rec los ed pro perti es loca ted in th e eligible census trac ts throu ghout th e Ci ty o f En glewood to futnll the NSPI ontrac t witb tbc Co lorad o Department of Local Affai rs, w1~ WHERE AS, the las t s uch pro pert y 1s alm os t rea dy to be sol d to priva te pa rti es who will sec ure 1he 1r O \\n financing ; and WHE REAS. if an ufft:1 tu pu rc has e is rcc eivet.i fr om auy Cuy cmp loy ce. their fom ily me mb ers, or any bus,n ess ,n which a Ctt y emp loyee has a fi nancia l mtcrcs t, s uch offer wil l be submitted to th ~ Eng1cwo od Cit y Co uiict l for approval; Y b i NOW , TH EREFO RE, BE rr OIWAINED HY THE C IT Y CO UN CfL OF THE CIT Y OF ENGLE WUUU , CO LUKAJ)U, AS FOLLOWS : Sectio n I . Approval is here by give n for the sa le on th e open market of one property which wa s pu rchas ed an d rehab ilit ated with fund s fr om the Neigh horh ood St>hili n 11ion Progra m Gra nr an d Fun d 46 . Sa id prop er1 y w ill he!.nlc\ 10 pri v:it c pan ies who shall secure their own finan cin g . Section 2 . Th e fo ll owin g pro pert y iz .:nnhori zcd to be sold o n the o pen marke t: 90S Wes t St:mford Avenu e . Scc ti ll n 3. Th e sa le of tlti s pro;,ert y sha ll re qui re th e pu rch aser to agree as fo ll ows: I . All households bein g served mu st qualify wid er ihe tenns of the NS P! Gran t. 2. Th e purchas ing household wi ll und ergo a minimum of 8 hours of HUD app rov ed homeownership co uns elin g. 3. The purchas ing household mu st occu py th e prnpcny a!. a pri nc:pa l re sid ence for a min im um o f fiv e yc:1rs . Sec tion 4. The sale pri ce shall be equal to or less thru 1 the cos ts to nc quirc and rccl cvc lop the home. Sec tion 5 . The sa le proceed s will be rc rmb urscd to th e NSPI fund s and ~und 46 upon Lhc rch abilit ati n an d sale c f the fo reclos ed propc11i es. • Sec ti on 6 . The Ma yo r and the Ci ty Cl erk ar e auL borizcd to exec ute the prop er fo rm of deed fo r the co nveyance of th ese propert ies purs uant to Sec ti on 72 of th e Englewoo d Cit y Ch:u1c r. • lntmdu cerl , read in full , ;i nd passed on fi rst rea ding on the 211t1 day of Ju!y. 20 12 . Pub lis hed by T itl e as :i Bill for :l.!1 Ordinance in th e Ci ty's o ffi cial newspaper on 1h c 6Lh day o f Ju ly. 20 12 . Publ ish ed as a Bi ll fo r an Ordmance on the Ci ty's o flicial web sit e beg inn ing on the 3rd da y of Ju ly, 20 12 fo r thirty (30) da ys . Re.id by ti tle and passed on fin al readin g o,i the 16th day of Ju ly , 20 12. l-'u bli shecl by title in th e C it y's offic ial ncwspap t:r ns O r<ii n.1nc:r. No _, St'ries of 20 12. on th<' 20 th d ay nf July , 20 I 2 Publi shed by titl e on the Cit y 's offi cia l we bsit e beginn ing on th e I Sth day of July, 20 12 fo r thi rty (JO) da ys. Rand y P. Penn , Mayo r .\TTEST· Louc n s lua A Ell is, C it y Cle rk • • • • I, Lo ucri shia A. Elli s, Ci ty C lerk of the Ci ty of Englewood, Co lorad o, he reby ec 11i fy •h at the above and forego in g is a tru e copy of the Ord inance pass ed o n fi na l reading an d pub lished by titl e as Ordi nance No ._, Serie, o f 2012 . Louc ri shin A. Ell is • • • COUNCIL COM MUNICATION Date: Age nda Ite m : Subject: i uly I h, 20 1 2 q ' i Eng lewood Par ks C o urts & Ovetl a\' project Initial ed By: I D epa rtmen t of Pa rk s a nd Rec rea tion I Staff Source: D ave Lee, M anage r o f Ope n Sp ace J COUNC IL GOA L AN D PREVIOU S COU NCIL AC TION A Ci ty tha t pro vides div erse cu lt lJr ~I. recr e,1t ion al and en terl .iinrn cnt o pportun it1 cs. Council has prev iou ly appr ove d co ntrac 1s for th e repai r of tennis and ba sketba ll co urt s at al l par k loca tions . RE CO MM F.NDED ACT ION Staff re co mmend s that Coun cil awa rd by mot ion, a co ntra ct to Cra1ings , l11c., th e lowes t tec hni ca ll y acceptabl e b id der, for sea lin g a nd overl ay of Bell e, iew Park ten ni s courts an d th e ba sk e t ball court s ;:.H Cush ing, l:i so ;1 ~nd 8;:i.1cs -Log.1n P;1 rks . BACKGROUND , ANALYS IS, AND ALTERNAT IVES IDENT IFIED All uf th t: c1b ove m entioned co uct s are in need o f res urfacing and rc p,1ir du e to crac kin g an d peelinc of th e surCace . Typicallv , th e courts are sche dule d eve ry oth er yea r for repai r and resurfacing. Bid proposa ls we re rece ived from four ve nd ors . Included with th e doc un,ents Is an email fr om th e Ci ty's Procu rement Specia li st rega rdi ng the se lec ti on o f a con lr ac to, fo r 1h e cou rl repair s. The lowest technically acceptable b "lder ,s Coa tin gs, Inc." ith il bid o i S66,43 ].00. FI NANCIAL IMrA CT Coa ti ngs. In c. was the l owes t tec hnic,1lly ,icceptable bidd er with J bi d o f S66,43".00. Funding for th -2 <.:o tir l resu rfaci ng 1s budg eted in thP 20 12 Open Space Fund LI ST Of AlTAC HM ENTS Proc ure 11 1e11t Specia li st Email Bid Tab ul at ion Sh eet B 1d Pr o p osa l For m Dave Lee • om : nt: To : Cc : Subject : Attachments : Hi Dave, Al icia S tutz Monday, June 25 , 2012 9 :29 AM Dave Lee Jerry B arton: Nancy Reid ; Nancy Fritz; F rank Gryglewicz ITB-1 2-014 Englewood Courts Ove~ay Bid Deci s ion ITB-12-0 14 Tennis Bball Co urt Overlay.pd!; I B -12-014 SOQ Form .docx : ITB-12-014 Court s Overlay Bid Tab .pdf Per our phone con vers at ion I am sending this email t o confirm for you t hat you th e right to se le ct the second lowest bidder, Co at ings, In c., fo r City Council approva l regarding t he Engle wood Co urts Staling and Ove rl ay Project . All Seaso ns Tenn i s Couns bid was the lowest, however t hey d id not prov ide the requ ired sta tement o f qualificat ions as stated on page 13 of the bid documents. Jim Me ase from All Seas o ns Tenn is Cou ns pho ne d me af te r t he bid and mentioned th a1 he did not see the state men t of qu alifi cati ons documen t an d di dn't know it w;:is re quired. Th e oth er bidders did n o t have any Iss ues with read ing the require m ents o f t he bid and acc essing and p rovidin g the documentation w ith their b id proposa ls. Pl ease let me know i f you have any funher questions. Th an k you , Alicia Stutz • rocu re ment Spe cia list ty o f Engl ewoo d Fina nc e & Admi nistrative Servi ces 1000 Eng lewood Parkway Eng lewood, CO 80110-2373 (303) 762 -2412 fax (303) 783-6951 astut1@eng le woo dgov .o rg • City of Englewood Bid Tabula lion Sheet B id Oponlng: Wodnosday, Juno 6, 2012 2:00 PM MDT ., .. . . 1d Ovorlay Project IApoaren t Low B idder n~••e•O '-"Ha " i:;,8 OY IO...-I Addo nd um so a Cushi ng Park Romana Fark Rom .1ni:. Per k Par k Bball Jae.on Par k 'P,uk Te nn is Co ntractor 1 YI N YIN Bball C0urt BballCourt Tennis Court Court Bball Court Court Tolal Ski Excop rlons: Hellu Co nstruc tlo :,, Inc . 12710 Ro&0arc h Btvd Sle 210 Austin, TX 7875! I Tommy McDoug1I (5 12) 250-2910 y y $ 6 ,000.00 $ 5,500 00 S 29,1 50.00 S 6 .200 .00 S 6,40 0.00 $34 ,918.00 S 89 ,11;8 ,00 Ro n ner Sports Surfaces 775 Can osa Ct I Denver. CO 80204 Neal Ot!Poote r (303) 825-.3435 y y $ 4,000.00 $ 5,000.00 $ 25 000.00 S 5,000.00 $ 5,000.00 $30,000.CO S 74 ,000.00 CoatJna•. Inc . 5!J0J Lamar St Noto • Jason Pa~ Bb.1 11 Court prh .. o Arva d a. C O 80003 ee1l m at od for 2 coats or Acrvllc Ric hard Miller (303) 423-4.303 y y $ 4 ,372.00 $ 5.075.00 S 22,430.00 S 4 ,575.00 $ 5,4 30.00 $24 ,550 .00 $ 66,432 .00 Roaurlnco, AU Soasons Ten ola Cwrts The B ldd or did r.ot submit tho n:iaulrod J.400 Braun Ct Statemonr of Ou.i llncations that w.s s Oenver, CO so·20s .. a rr o1 1ne bid docum;:t nts t nd statod o n J im Measo (303) 355-C582 y N · $ 3,339.00 $ 3,855.00 S 21 ,980.00 S J ,6-t.9.00 S 3.670 .CO $25,435 .00 S 61 .928 .UIJ PA, 1:: of tho ITS • • • • • • oo,v BID PROPOS AL FO RM ITB -12 -01 4 Eng lewood Parl<s Courts Scali ng & Overla y Project Hem No . DESCRIPTION Price 1. Cushing Park Basketball Co urt / 92 LF s '-/, 37L OC) .,·,. ...-Roman: Park Basketball Co urt / 190 LF s 5;°o7S..oo 3 . 'Roma ns Park Ten nis Court / 28 0 LF s ?2-, 'Isa. <X:J.'-:-- 4 . Ba tes Loga n Pa rk Bas ke tball Court/ 122 LF s l/S7s.oe> -S. Jason Park Basket ball Court/ 160 LF $ ~':/.JO.o£J * ' 6. Bel lev iew Park Ten nis Cou rt / 888 LF $ 2. </, S°:.)O . CO Total Bid $1£._ l/3 2. . 6eJ -jf z.. eo.,--f.; J fhyi,c. l!.u.,J~ c:..~ ed-.,--r,..-/;J fitr..__ _ BIO PRICE FIRM FOR 90 DAYS . PROPOSAL. Pursuant to and in compliance wrth all requirements of th e Invita ti on to Bid , Instru ct ions lo Bidde rs, all apo lica ble Addenda, and any Drawings for lh e ab ove identified project, th e undersign ed Bidder , havi ng exam in ed th e site an q becom e thoroug hly fa milia r with loca l condhi ons affecti ng th e performance and' easts of the Wor k at the place where the Wo•· is to be performed, heceby proposes and agrees to fu lly complete th e Worl<, including furn ishing of all labor, materials, an d equipment, in ful~I a rd nee · h th~ontract □;;c ents , fo r the u of +, -,--.1 ; ; /'10...S../l ._.,-,' /~O 'r "/r:ri} Dollars -CO whi ch includes all applica-cb-;-le-tc-a-xes_o_n_m ate ri als, equi pm en , labor , and services . IOOO t::ng lc:woo d Pa-l-'W3y , Englewood, Co lor:ufo 80 I I 0-2373 Ph ()03)762 -2412 Fax (JOJ)78J-,195 I www.enalcllttlodgov ore 15 BIDDERS A RE REQU ESTED TO SUBM IT BI DS A S FOL LOWS • Recaip t ol Addenda l'l os ____ __:_ _________ is here by acknowl edged . Or .e suc h bid fo r the const ruct ion and install atio n of tho se impr ovements on th e Englewood Parks Court Sealing and Ov erlay Project This Contr act will be awarded to the lowest re liabl e and respons i bl e bidder . Th e unders igned b!dder here by agrees to be ready and to appea r at the office of th e E~lewc,d Parks an d Recre atio n Depart ment , to P.~ec ute th e att ached form of Co ntra ct in conformi ty .• ~ this bi d. Th is P,opo sal is ma de wi thout any conn ectio n wi th any other persons, fi rms, 01 corporation s mak ing any other bid for th is sa me work and Is in all res pec ts fai r ar•d withou t collusion or !raud . Th e Unders igned Bidd er acknowl edg es the ri gh t of th e City to 1ejecl any or all bi ds submitt e d a nd to waiv e in formaliti es the re in th is _£__ da y of ~-,~-20 12 Si gnature of Bi dder. If an indiv'du al: ________________ doing bus iness as If a partn ership : ________________________ _ By: _________________ mem ber of fi rm I _.W]u. If a corp oratio n: ~ /"Jj S a ___ __,LD-=(u:,..,.,.,,Jc"-""'-----------------co rporation By: G?~ V.f Bus'aess address of Bidde r: ___________________ _ The name and location of th e last work of thi s kin d herein co ntemplated upon Whic h Bidde r was engage d is as fo ll ow: 1000 Engl ewood Pancwuy , Eogl ewoo d, Colorado 801 10-2373 Ph (303)762•24 12 rax (Jf;/783-695 1 www .cn glewoodt,ov.org 16 • • • • • Name ----fJ~'.J.....~&~~2._ _____ Tltle fJ.("ldor Address S'/o3 0->"'lvr s-+ /irve,._Jb Co )<0f03 1000 EnsJowood Parkwuy, Ensl,,•oo d, Co lorado 80 110 -2373 Ph (]0])762-24 12 Fa ·: (303)78)-695! www.engle~od&ov.org 17 • • CI T Y Date Submitted: 0 F ENGL E WOOD PUR CH A S ING DIVISION STA"i'EMENT OF QUAL[IFICATIONS ITB-12-014 En glew ood }'arks Courts Scalin g & Overlay Projec t A11 que stions must be answerc J and the C:uw. gi ven mu st be clear and comp rehens 1ve . lf ncces~1-y 1 qu c:s t10n s may be wswercd on sep arate anacbed sb ee ts. Th e bidder ma y submi t an y additi onal informa ti on. This information will be us ed in the evaluation of yow bid. 1. Nwne ofBidder 2. Permanen t Main Office Address 5 'l o 4. A lf a corporation, State inc orpora ted in _(2Q _______________ _ B. Date oflasl fili ne wllh Secret ary o f Sta1e _:xf._i~s-/~.2=o~t~I _________ _ 5. How mauy ye.ars have yo u bee n engaged in Ibis type of const ru ction , Under wha : firm or trade ~ d~·~; ~~ch? How l~g~•s each com pany been bon ding work? • l 000 Englewood P s.rkway, Englewood, Color a d o 80 110-2373 Pb (303)'/62-24 12 J,'ax (3 03 )783-695 1 www .cnglcwocdr,ov .org • 6. Major contracts o n ban d tha t parallel th e pro posed proj ~cl sched ule th ese showing gross j~I of eac h contract and th e ~pp roµria t• dates of completi on) I .~d.$,"'/1 S,J,1 Z. l, ooD .<'JC, 1 ~..,, I.Jc..J.hs/n .. _ _i)~ ¼,.,,i CU-,~t,~oo Co.,..~/ ,d12-. s~_Q..;,:.J_/Lun C"+n,/o s ~(, ,si rr) . c.o..y u {j; &-/11- -,. Ale you licensed as mu nicipa l contr ac tor or any ofacr tille? _ N~O ________ _ Wh at class an d nu mber? _______________________ _ 8. Genera l type of work performed by you _j~ QPV!J .l (1\ ~ 9. L iquidated damages and/or dis p utes : List all government or agency projects in the las t two (2) years w!:c rc liquidated dnmogcs were or mny be assessed, where subst!mlinl disputes or protes ts occurred or are cu rrently occ urring . Anach e'l'lanation in detail. _ _,_,J>=<?.,,.,.,=L-~~----- 10. Have yo u ever fai led to c ompl ete any work awarded you by a government agency? /{O ff yes, whe re an d why?_________________________ • 11 . Huvc you eve r defaulted or been tc:n:i natcd on a contrac t wit.I-, a govcrrum:r.t agen..:y? NC> If yes, where and wh y? Was the contract b on ded'/ _________________ _ 12 . L i,1 yo ur major equipmen t antic ipa!J!d fo r thi s contract_jes..,J~,._ ~~fr·'~!= 13. Experionce: On a separnte sheet , Ii _., ~t □ject name. localion, date completed, 'a id value, fina l conlrnct vel ue, desc ripti on of wo rk co m! Ir i;ci , ond contract numr: nnd phone number. Provi de at l e.~ tl1ree project exam pl es comp lelcd m the ast fi vo years. l 4 . Do yo u anticipate su bcontracting work under Ibi s contract? ----ii."-'/~Q~------- 1 If yes, what percent to total contract? ____ % an d to wh om? __________ _ 1000 E n glewood Parkway, E n g lewood, Colorado 8011 0-23 73 Ph (303)762-2 4 12 Fax (30 3)783-6951 www .engl owoodr:ov .ore; • • • 15. Bac kground an d ex perie nce of th e pri ncipa l me mbers of your organizat ion wh o will be involv ed in this proj ec t: Name Titl e Expe rience IL y,-..s 16. Are any lawsuits pending against yo,:, you r firm, or the officers of t he firm at th:s limc7 _.Ji.p_ !f yes, deta il : ____________________________ _ 17. Have any charges been filed aga inst yo u or your firm or the bi dd ing entity wi tl, th e off.cc uf co nt rac t com pli ance, th e Equal Opp onuni ty Commi ssion, a stat e government with th e en fo rcement of anti-<liscri min ation legislati on or rcgul ati ous? lf yes, give detail s: ____ ,_,_-"------- 18. Is your co mp!llly currentl y insure d?~~---If yes , with what compa ny? i \Onw /tret ue§-I. oc,c,, (9<,·,i, 19. What arc your company's bond limita ti ons and with wha t bonding comp ,nic:s7 ___ ~--- ~ .5-<2Q, 0 00 PAAf'~/!LJ,-S/2()_,~Skti b 20 . Will yo u, up on request, fi ll out a detai led fi nancia l sta tement and furni sh any other infonnation truit may be requi red by the City?~~----------------- • 1000 Englewood Parkway, Englewood , Colorado 801 10-2373 Ph (303 )762-24 12 Fax (3 03 )783-695 1 www .c.ng1cwoodgov .o rg 2 1. 'Jbe und ers igned here by au:l,orizes and req uests any person , form or CO!Jloration t o fu rni sh an y info rm ati on reques ted by the City in verifi catio n of the re ci tals com pri sing 6is sta temen t of bidd er's quali fi cati ons. Datcat ~,_-6;,,,°1 ,L,___i.a·~ ______ ,th is..k,hch.&J~\/ , I Da:e o f :::3[''-1/)..,_~ ( , 20J.2_ l:l y:_.Q~~=----- Pn nl o.i NAmt 1000 Englewood Paxkw ay, Engl ew ood, Colu rado B0ll0-237 3 Ph (3 03)762-24 12 fo.x (303)783-6951 www.englcwoodgov.org • • • • • • e tORTINGf, INt . ASPHALT AND TENNIS COURT MAINTENANCE sag #13 -Experience T2 Constru ction -303-432-6745 5903 LAMAR STREET ARVADA, CO 80003 303.423.4303 • 303.423.4324 FAX Denve r City Park Tennis Courts Com pleted 10/27 /20 11 Big Value: $113,60C.OO Final Contract Value : $1 12 ,950.00 Refurbished and resurf~t:<?d tenn is courts at 5 city parl<s Richdcll Constru ction -303 -252 -0609 Denver City part<s Completed : 09 /301201 0 Bid Val ue: $160 ,099.00 Final Con tract Value: $180 ,099 .00 RP.furbish and res urface tenniz courts at 9 city pa rks Gree nwood Athletic Cl ub -303 -771-2588 install Nova Pro Bounce Co urt system Completed : 08/23/201 0 Bid Value : $73,500.00 Fina l Contract Value: $73 ,500.00 Richard Ca1T -970-927-5100 Install Nova Pro Au ssie Clay Court Bid Value. $32,100 .00 Fina l Contra ct Value: $32,100 .00 • • COUNCIL COMMU IC,,.TION Dale Jul y 16, 20 12 I Age nda li em 1 1 a 1 lni11 a1ed By I S1JbJ ec 1 ILt\ io r Pl ayg:ound Ren ovati on Jt Nor thwes t C.1 e';?nb e l1 D epa rtm ent o f Parks an ti f!cc reat 1o n I S1aii Sou rce D,wc l ee, Mar 1,J 1,;e r vf 0 p l'11 S pc1 u1 CO UNCIi GOA i AND PREV I OUS COUNCI L ACT I ON l rn 111 ci1 C o al·,\ \ity 1h,1: prnvirfr u; divPr'-P n 1h11 r,c"t l, rPnP~fi n n ,1 1 ,inrl f'nl Prl.1in m e nt o p porturuti es. Co;in cil ha s sup po rt ed all previou s gr.int a ppli ca ti ons fr o m Arapahoe Co unty O pen Spac Ci tv Coun ci l prev io us ly ap prove d Rc<;ol u1i on No. 42 , Se n cc.: of 20 I:? s u p por t111 g 1h c A~,1pa hoc Co11 n1y O p en Sp,1ce gran t .1ppl 1c,tt 1on for Pb vgroun d Re n ovatio n ,11 Northwest G re nbeh. KH.UMMtNUEU ALllON Sta ff rec o mme nds the Coun ci l ap p rO\ e a bi ll tor an o rdin ance auth orizing an Int ergo ve rn m en tal Agreement {I "A) 1,,v 1th Ar~1p,11oe Coun ty fo r the t rn nsier a n.'.1 use o f o p en space grnnt fun di n g m th e am ount of S'l 56,6 00 for th e Playg rou nd Re n ovat ion at Nor~h wes t G reen b elt. BACKGROUND , ANALYS IS, AND ALTERNAT IVi'S IDENT IFIED In 2003, ArapJho e COlm ty vo t ers approved a ten year, quar l er-o f-a-pe n ry sJ les and use tax tr_; ,ay i or prese rva ti on of op en spa ce, pro tec t la nd 'i, ;3 re se rv e wa ter qual ity Jn d provi d e, mai ntai n ,'.llh.1 im pr ove ne1ghborhcod par ks. spor t ll eld ,, µ1cr :ic fo c1l1t1 es and trnil s. Vo ters r er1u1!,o ri ze d th e o p en sp ace tax in ~O 11 for an add niona l I O ye<u s. Th e Ci ty has receive d an n ual s11 ,,1 -.!back fun ds g neraled by th e t i\>. since 2004 . In 2005. th e Coun ty se t asid e a p ...... on at th e ta x r eve n u~s 10 fu11 d com pe1i 11ve r,r,1111 proje c ts r arh year th e l ity is eligible tn ,1p rly frn 11r I n lwn r,r,1 nto; <;i nn• 2005, (nnlew o rl h;is rece 1ve:I eleve n gra rHs IOIJ llllg $1,907, I 00. Th e Ci ty o i En glewood "'ill rep lac e ten l o twenty \•ear old ou1d a1ed/no n-AD A co mpliant playgro un d eq ui p me nt .1 1 N orthwes t Gree n be lt with modern , sa fe an d AD A compl1~1n t playgro u n d m odul es. A n ew r ubbe ri ze d foll ;o n e s u rf ate and /\D A acce:·.s iblc \v .:,l kway w ill be indudcd If! th e p roJCC l. Playg r ou n d equ 1pm enl w 1U b e ag e J ppro pr iat fc r 2 to 5 ye ar old an d 6 l o I ~ yeJ r old age rJ nges. Th e n ew p laygrou n d fa cility w ill be neii l th e w 1clc 1se rvcd n o rtll\\es t En glewood commu nity. Curre n tly ther e 1s o nly o ne p :irk ;ind ., er eenb':'lt .._..,,v ing th e n eigh hnrh onrl Th fl nPighh n rh ood i s large ly surr ounded by Li ght and Ge neral Us e lnd cs lnal (1-1 & 1-21 b usin esses . l'h e chil dr en fr om th is n eigh borh ood w i ll grea tl y b en eiit fr o m h ~w i ng J renovJ 1ed an d u p dat ed pl ay ground faolny . FINANCIAL IMPA CT Tutd l projec t tu:,t:, t.H e e:,1ir11 ,1te d ..i t $270,300. Su utl.t'!I uf fund ing will he prov1d d by lhe gra nt Jward ol S 156 ,600 tro m Arapahoe aun ty O pen !>pace and S 11 J,i UO budgeted i,0111 siiareback funds in th e C rty's ~O I ~ Open pa ce fund. No l"cdcr .1 1 f unds .trP bei ng L1sed io r the ren ova tion o f the plJ ygr oun d .1 1 Nort hwcs 1 reenbe h LI ST OF ATTAC HMENT!> Pr c posed 6 111 101 Ordinance • • • • • • ORDINANCE NO . SER[ES OF 2012 BY AlIT HORJTY COUNC O. BILL NO . 44 INTRUlJ UCElJ HY COUNCIL MEMBER _____ _ A 1311.L FOR AN ORD IJ\ CE AUT HORIZING AN ·'lNTER GOVERN\,IENTAL AGREEMENT ACCE PTIN G A 201 2 GRANT OF ARAPAHOE COUNTY OPEN SPACE PR OG RAM FU NDS PR OJECT NAME : PLAY GROUND RENOVA TI ON AT NORTHWEST GREENBELT'" BETWEE . Tl-IE CITY OF ENGL E\\'OOD. COLOR.ADO ANO THE BOARD OF COut•ffY COMMlSS IONER.S OF THE COUNTY OF ARAPAHOE, STATE OF COLORADO . WHERE AS, in 200.1 , Arnpa hoe Cowl\y voters approved a ten year, quartcr-o f-a-rcnn y sa les and use tax to pay for prc scrvn t,011 of open space : protect lan ds; preserve water qu:llll }'; and to provide. mnin t:u n nnd imprm c ncighho rh ond p:trk ,;;, spon fi eld ~. pi cn ic faci li1 1cs and trail s; and WHERE.i\S , the Cit y of Eng lcwoucJ has rc.,;dvcd an11ua l sharcback fuuds gc11c1aled by the ta)c since 2004 : and ; \V I-IER.EJ\S , 1n :!005, the Co un ty set aside J ponion of the tax reve nu es to fun d co mp etitive gran t projects; and WHEREAS, the City of En glewood is eligib le to appl y fo r up to 1wo grams per year and si nce 200 5 Englewood has rec eived el eve n grnrn s 101a lin g $ I ,907. 100. and WHEREAS , 1he Ci1y Co un cil of lhc City of En glewood approved Re sol ution No . 42 , Series of 20 !2 supportmg 1he Ar apahoe Co unl y Open Sp ace Grant applica 11on fo r 1he Play grotmd Rcno\·ati on at the Northwe st Gree nbelt; and WHEk.EAS . lhc Cn yof Englewood ha s bee n awarded on Open Spa ce Gra111 of $156 ,600 for ihc Pl aygrou nd Re11ova t1on at Northwest Greenbelt: and WI LEREAS the 101al projcc 1 coSIS arc estima ted a1 $270.300. whi ch will be pni d by 1hi s gro 11 1 awa rd and S 11 3,700 budgc1cd fr om sharebac k funds in 1hc Ci1 y's 20 12 Ope n Spa ce Fund ; and \VHER 2AS. there are no fed era l fund s being 11scd for th e rcnn v:llinn of th e pl aygrounrt a1 Nonhwesl Gree nbe lt : and WI-I E!lEAS . 1bc pa ssage of tlus Orrlinan ce authori zes the acccplance of 1he Arapahoe Coun1y 20 12 Open Spa ce Gra nl and 1he ln1e rgovem mcn ta l Gran l Agrccmenl be1ween Ara pahoe Couruy Commissione rs and the City of Englewood fo r th e Pl aygro un d Renovation o.t Nonhwest Greenbelt . NOW , THEREFORE, BE IT nRO/\INFn HY THE C"ITY COUNC lL OF TH E CITY OF ENGLEWOO D, COLORADO, THAT : ec u on I. The lntergove mmcntal Gram Agreement between th e Cit ) of Euglcwuod , Co lo1.1do and Board of Cow11y Co mmi ss ione rs of th e County of Arapahoe, Stale of Co !orado pcna111ing 10 the Pl aygro und Renovat ion at ;..; ;:1!11ves 1 Gree nbelt Gran t, ''Att achm en t 1 ·•, 1s her eby acce pted and ap prov ed by the Eng lewood Ci ty Cou nci l ~i. Th e Ma yo r is aulhurizc J tu execu te and th e Ci l)' C lerk 10 att es t and sea l th~ lnt ergo ve nunental Grant Ag ree ment fo r and on beha lf o f th e C11y of Engle woo d, Colorndo. Imrodu ced, read in ful l. and passed on fus l re:1chng o 11 the 16 th day or Ju ly, 20 12 Publi shed hy Titl e as a Bi ll for .tn On.l irnrnct: 111 the City's offi ::ial newspape r on the 20 th day of Jul y, 201 2. Puhli ~h cd as a Bill fo r an Ordina.n :::c on the C ity's official \\Cbsi tc bcQ inning on the l 8th day of Jul y.2012 for thiny t30) da ys . Ra ndy P. Pe nn, Mayor ATTEST: Lo ucri shi a A. Elli s, City Cle rk I, Lou cri shia A. Ell is, C ity Clerk of the C11 y of Englewo od , Co lorado, hereby renify 1hat the above and fo regoing is n true copy of n Bill for :m Ordin ance . introdu ced , re:id in fu ll , and pass ed on first rcadm g on the 16th day of July , 20 12. l..oucnih1:1 A Elli ~ • • • • • • • 1 .. ,. I NTE RGOVE RNM ENTAL AG REE~1E:'-<T.R EGA RDIN G 20 12 G R.\NT,OF ·ARAPAHOE couNTY_OP EN sr.~ci::.'1;Ii.ocR.A~1 ruN n s PROJ EC'f.•-NAM E: PL AYG RO UN D RE NOVA:r lOi'i .:\T i\'ORT HW EST GREENB ELT TI1 is l,n1cr~9xcm 111 c,nal Agreemen t ('·Ag rc cmend: is .;:;dcic and 'c nt ci·ed int o :.,y ani bc t'~'ecii TH E BOARD OF COUNT Y C0~1~11SS IONERS <fr Tim "'c o UN l'Y OF ARAPAHOE , STATE O f C OLOR.ADO , '(th'f:.-;;Cb urity"i "iin ci'''''ffj \;:' C ITY OF ENGL !,:WOOD ,. a rn uni_ci pali 1y and politi ca l s.ubci iv isiq n; or -the .State of Colo rado (the "G rant ee") (co ll ec tively, ·'Pa rt ies " and incl1vidua lly a "i;a-rty ''.).··.,.: : .· -.. . Wl·IEREI\S. _on Nove mbe r 4, 2003, and on t-!ov _ember·1, 2_0·1 I; th e vo 1crs of Arapah oe County approved a co wu y-1,•ide sales and use ta x to be dcpo~itc d .in"th'e Arapahoe Co unt y Open SpUC~ Ful1 d aqd Js'~d 'ro r specified open sp~cc p~~~·;cs as ·s.,~t-fo11h · i'n CciUnty Reso lution Na. 0303 I : as amended b, Resol ution No . I I 063 7 (th e Open Splice Re solulion );' and •· • . -· • • ., . . . • ' ,·. '· .. 1,, · ... ,. WH F.RFAS , the Open Space Rc~olu1ion authori,e, 1he r ri tint y 1n award rti,cre1iona ry gran ts from it s Open Space Fund 10 muni ci palities and specia l dis1ri ~1s, as more fu ll y se1 fort h thC r~ln~:\,pd 1 •• '· • • ~. • • • • ·' • • • • • WHEREAS ~o n'Ma y 8, 10 12 th e Count y app ro ved thc'Gran te c's gr ant ap pli ca ti on for the Playgrou n d' Rc 11 odtioa ar No rthwe st Grec 11 bclt Projccl ·("G1 ai11 Projec t"), whi ch is anached here to a'rid iricorpo rined by refere nce h ere in as Ex hibit'• A';"'stibjcct lo tlie ·exec uti on of a., inte rg'?vc rnn1 enta l •t;;feme nl and subjec t lo the terms an~ ~o ndi /.io.~s ~~?.ta,in.~d.~efei n; an _d WHER[AS, th is in tergovernmenta l agr ee ment is aut horized by Arti cle XIV , Sec tion 18 of the Color'ad ci Constitution· and COLO. REv . STAT . p9: 1-203 . NOW, THEREFORE , the County and th e Grantee agree as fo ll ows: 1. Am ount of, Grant. The Co unty hereby awards Grantee an amount not 10 exccc-d $15 6,600 ("Gran t Fund s") fo r the Gran t Pro jec t from the Arapahoe Co unt y Open Space l·u nd . 2 . Use of Grant Fund s. Th e Grantee 3gree s that it sha ll only use the Grant Fund s for . ih c Grant Projec t, as des crib ed in Ex hi bit A. 3 . Tu'.le For LJ5 e o f Gran t Fu nds . The Gra:uee agrees th a! th e Grant Funds will be ex pended by no later than two years fr om th e da1e o f transfe r of Grant Fund s from the Grn11l0r to lh t: Granite, un lcs~ a lungt:1 pcliu<l uf lit11t.: is ulhc rwis · agr~c::U to by the Cou n,y in writing . 4 . Interest on Grant Funds . I he urantee further agre es that , afier re cei pt o f1 hc ura:H Fund s, the Gr antee will use any intercs : earned on th e Grant Funds onl y for 1he Grant Project as set forth in its approved gra nt application . 5. Admin is trati on of Grnnt Project. The Grantee shall be cespo nsible for the direct superv is ion and adm inistration of 1h c Grant Proj cc 1. The Cou nty shall not be li uble o r res?o nsibk fo r any cost ovcmins o n th e \lqv lt Project Nor s ha ll the • Cou nt y irn vc any duty nr oUli!:;at ion to prov :de any od diti ona l fu ndin g fo r th; Grnn t Project if the Gran t Project canno t be co mp ieled w11h the Grnn l Fund s awa rded by the Co unt y to the Gron tee . 6. Grant P:-o je ct Site \/;s its . U pon 24 hum s wr it1t:n noti ce to th e Grantee , the Grantee agrees lo allow th e County 10 :nak, :.:,,, ,isits befo re, <lu :ing, al the complc t.011 or and /o r a fter the Grant Proje ct. ·,. Acknow ledgemen t of County by Grantee . The Gra nte e agrees to acknowledge the Co un ty as a contnbu tor 10 the Gran t Prnj cc l in ~II pu bl ica ti ons, news re le ases and 11 t11 cr puu li city iss ued b y the G rant ee relat ed to the proj ec t und a6'Tccs 10 allow 1h e Cou nty 10 do the sa me . 1r any even ts ?.re plan ned in regard lo the Gra nt i'r0jcct , the Co u111y shall be ackn ow ledged as a con trib ut or in th e invitati on t ,_. ;, e· • .. ,s Gran tee sha ll cooperate with th e Co un ty in prepari ng pub l ic; in for-·: .; n, ••;1~;, "'• providin g p\lO tos of th e Gran t Proje ct fr om tim e lo time, and provi d1 -~ t1cre:,~ to the Gra nt Proj ect fo r puhli ci ty purp oses 8 l{cg uircd Sign Jl !1 rojcc1 Sil e . Granlce a~rces 10 erect and pcrr.1 ancm ly maintain at knst one sign in a pub licl y visi ble mc:i in recngnitin n of th e grant f,um the Arnpahuc Cuu111y O pc r, Space Program. The locat ion, fon n , dcs i b'11, a11d wordin g of suc h s ign shall be approved by the Co unt y. Suc h sign sha ll be ere cted pn or to the comp letion of the Grn nt Project or i:s pub lic opening , whi cheve r is ea rli er. 9. Rep on Requ ireme nt s. On or bo rure .Ja n uary 3 I , 2013 the Grantee agrees to • pro vide th e Co unty wi th an init ia l Gram Pro ject sta llJ S repo rt th at de scri be s the amo un1 of progre ss in co mpl eting th e Grant Projec t, Grant Proj ect milesto nes, and th e use or th e Grant runds 10 date. Upon comp leti on of the Gra nt Project , the Gra nte e also ag rees to subm it to th e Co unt y a fina l report, in clud ing a cover letter and a fina l sprcatl shcol cumparing 1!1c origina l bu dget to actua l expen ses th at certi fie s what the Grant Funds have hecn used for and tha t th e Gra nt fund s have been used in accorda nce with th e Open Space Re so lution . The fin al re port sha ll al~o 1ncl udc: a detai leo pro j ec t summar y along with hi gh reso luti on pho togr aph , or tac va ri o us stages f th e Gra n1 Proj ect dcv ,•l o pm r.al and its co mp let ion . Th e Gran tc~ ru1 tile r agrcc.:s to pro vide the Co unty with an elect ro nic copy o f the fin al repo rt, includ in g scpa·a te high resol ution J1 bo lal photograph s. I he lina l rcp on sha ll be s ubmitted withi n three (3) mon ths of project com pl etion unless a lon ge r period oi time has been agreed 10 by the Cou nt y in writ ing. The Cou nty sh all be all owed 10 use info nm tton an <l photogr aph s fr om re port s in pub li cat ions, public infunmHiu11 upd ate s, and 011 the Co unt y's web si te. I 0. Fa ilure lo Submit Requ ire d Re ports . l:pon written l'Oticc from the Cou nt y's Open Space Grants i\dministrato r , infonning the Grantee 1hat i1 has failed tu ,ub:nit '"'Y requ ired s latus report anrlio r final re port, the Gra nt ee sha ll s ubrr,it s uch report s lo th e Co unt y throu gh the Cou nty's Open S pace Gra nt s Admini strat or within thirty (3 0) days. and, if it fails lo do so, the Gra nt ee shal l be deemed to be in vio lat ion • thi s /\~cement. The Gran tee shal l be ine ligib le for an y future Grant Funds . unll l and un less such rep o n s hav e been s ubmltt~d to th e Co unty . • • • II . Rec ord Keepi ng Requ irement s. r he Grantee shall maintain a co mpl c1c sci of honkc:; and. record'-; dnc:u mt:::n ting its use o f .1he Gra n1 Fund s <1nd il s su pervic:inn and adminis1ra1ion of lht Gra n I Projec1. The .Cou nt y or any of it s du ly authorized rcpr es cniauve s shall ha~e rcasonab lc ,acccss lo any bo ok s, document s, papers , and reco rd s o f 1hc Gra n1 ce which arc pc rt incnl 10 th e Grant Proj ec t for th e purpose of maki ng an a11 d11 , ex amin atio n, or excerpts. The Gran1 ee shall keep all boo ks, doc ume nts, papers , and re cords , which are pert inent lo the Qran t PrJjcct , fo r a mi ni mum of thr ee years. Grn nlcc agrees to repo rt lo th e Co unt y .any une x penrl ed Gran t Fund s and cons ul t wit h .the , oun ty co ncerning prop er acc ounltn g fa , unexpend ed Gran! Fu nd s pri or 10 co mpl etio n o flh e Gran i Proj ec t fi nal rc;i ort. ,, . "12.--Reimbursement o f Gra n1 .. F11nd s,,,Thc.Gramee under s1an:ls .and agr ees th a1 if an y po ni on of 1he Gra nt Funds ar c not used 1n acco rddnce wit h HS ap proved Gran t App licatio n and/or this Agreem e nt, the . County may requi re the G :-a ntec to reimburse the Cou nt y in the anw unt of such Gran t Fu nds that arc no! use d for 1h e Grant Projec t or tha1 are not used in accor dan ce with thi s Agiecnie nt. -., ~ . . ' . . . 13. Reme di es . The righ ts and remed ie s o ,: ·he Co unt y as se t forth in 1h 1s A!,f ec mcn l shall not l.H; t:xd u~;v:.; an d are i11 add ili Vn lU ,my ut ht.:r right !l ur n:mt!<lic s pruv itkd 14 . ~I ~ . . No Wai ver o f R11;h ts: A' wai ver by eith er Part y lo th is Agreement of 1hc breac h of a11 y lcrm or prov isio 11, of this A!,'TCemcnt shall not operate or be cons tru ed a'> a wa iver of any subsequent breac h by.either Party . 15. Change s 10 Grant Pro jcc l· .. :Th c Gran tee , ag rees and und cr;tands that it s Grant Projec t, once il has been approved by.the Cou nt y, may nm be c han ge d wilhQUl the l.nu n1 y·, prior ap prova l. Chnngcs m l1st , be re(]u c,ted in wri tin g an d may nnt beg in ur,t1l an amendmen t_ to 1hi s Agree ment ha s been approved _by .th e Co unt y. 16. Transfe r of Int erest in Gran t Project. Th e Grant ee under stands an d agrees that no land or intercs1s acqu ired with th e Gra1:1 Fund as part of the Gra nl Proj ect may L,i.:; ~uld 1 lc aseJ, tra Ji;d , u r uthcr wi s:; \;u nvt yt::d. nor m .1y an e,xl:lu sivc \i l;c nsi.; or penn it on said lan d or iriter~st, be. given ,. ,v i1h ou 1 pri or app rova l o f the Grantee's gove rnin g bod y a fte r co ndu cting a publi c hearin g. Th e Gran tee furt he r agrees ,f such sa le , lease. trade or co nveya nce is mad e or an exc lus ive lice nse or int eres t ho, bee n gi v 11 , th e pro rccds shall be depo sited in en ope n spa ce fond to be used for purposes co nsistent with th e O pen Space Resoluti on. 17. Use~est ri ction s o n Acqu ired Land s. In order lo ensure th e long-term prot ec u on of lands fo r park s an d o pen spa ce purp oses, co nsis tent wi1h the O pen ~pace Rcso lut ,on , unl ess ot herwise notified in wri tin g by 1he Count y, Grantee agrees to pl ace 111,e-re,;tric ti nn~ on any rea l piopcrty acq 11ircd wi 1h thr. Grant Funrl ~, in t~c fonn of a co nserva tio n ease ment or a deed remiclion ("us c-re stri c uon doc um ent "), as de1erm 111cd by th e Cou nty , by exec u11n g and record in g s uch use - res tri ct ion ciocumc r,t. Pri or to th C exe cution and recordi ng of any use-restric ti on document. and pnor 10 th e disb ursemen t of an y Grant Funds for purp oses of 1h e acqu is ition of rea l !)rD pt..:,1 ti1~ : ."",tee must fi rs t ob 1ai n \vri ucn approva ! as to > I the rorm an d contelll o f the use-rc st ri ,:ti on docu men t. and the manna and ti:n ing • of it ~ rcco rrli ng, frnm the Coum y A ll om ey ·s Offi cl·, and ,rn nt cc ngrcrs to co11 pl y 18. 19. wi th th e term t. rind co nd itions o f nn y such approva l , unl ess G rant ee o p~s i nstead lo nul acccpl lh:;! awm d uf Gru nt Fur.ti s and lo forgn th e d1s burst:rm:n : o f sud i Funds . ~,l ai ntena ncc: G r antee agTee s to as ~um c respors1 hi li ty fo r cont in uous lo11g-tc11n ma intenan ce an d pub li c sa fety o f o pen space land s, trai ls, recreat ion fac i!1tics, am en ities , s ignage or other projects run d~d by the Gram Fund s. Reh t innsh i ) or the Parti es. Th e Grant ee shall 1:c r'o rm a ll du11es and oh ! iga t 1<>ns und er this Agreement as an independen t co n,ractor and shall not be deemed hy vir1 1ic o f 1hi ~ Agrer.rr :111 to hB\'e entcrcci i ntn any port nc rship , jo int ven tur e, em ploy er/emp loyee, or oth er rcl::n ion$hip w ith the Co un :y. 20. No Thi rd Pnrt v Beaelicin ries. Nothi ng in this Agreeme nt shall give or all ow nn) dai111 o r rig ht o f Hc li un wh.1t sm:vcr by any third party, i11d udi11 g, hu: 11ut lim itL:J 10, any agen ts or co nt rac tors of th e li ra r'.tcc. 2 1. Sevcrabilit Sho uld a:iy one or more prov isions or th is A1,<rcc men1 be dctctmincd l o be illeg al o r uncr.rorccable. II oth er provis ions nc,et1 '1elcss s ha ll remain e ffective; provi de d, however, the Parti es sha ll fo11hw i1h enter int o good fa ith negoti at io ns an d proceed w ith du e dihgcncc to drn !. a provis io n that wi ll achie ve the or igi nal int ent of th e Pm1 1es hereun der. 22. Wti tte n Amend ment Req uir ed. T his Agree ment ma y be ame nde d, modr fi ecl , or chan ged, in whole or in pa l1 , only by writt en agre em ent du ly autho rized and execut ed by th e Cnunty an d the Gra nt ee. 2 1. Venu e.. Ven ue fo r th e tri al of rmy :1 c1io n .i ri!.i ng nu1 ofn ny cii ,p111c he .. eun dc:-c.hall be in Ara pahoe County Di st ,i ct Court. purs uant to the approp ria te rules or civi l pru<.;c<lun:. 24 . Notice s . Not ices, as refe rred lO ia this Agre ement , shall be sent to : COU'-IT \': Cloard of Co unty Comm issi oners o r Arapa hoe Cocnt y 5334 So ut h Prin ce Street Litt leto n, Co lo rad o 80 I 20-1 136 and Ara paho e C'o umy Arte ne y 5334 South Prin ce Street Li tt leton , Co lornd o 80 120-1136 a:r d Arapa hoe County Open S pace Gra nt s Admi n:stra tor 6934 S Lima St, Un it A Cent erm ,a l, Co lorado 80 I 12 • • • • • 25. 26. 27 28 . and Dave Lee Open Space Manage r C11 y o f Eng lewood 11 55 IV . Oxford Ave . Eng lewood , CO 80 I 10 Applica ble Law . This Agreement sh all be cons tru ed and e n fo rc ed in Jc :ordar cc with the laws o f 1h e Stat e of Co lora do. Ext e nt of Al!recme nt. Th is Agn.:cmcn l const 1tu l cs th t cn ti ll: ag1ee;:rnc nt or the Pa ni cs hereto. ll1 e Pani cs ag ree 1ha1 there have bee n no rep resentations made ' regardi ng the subiec t matt er hereof ot her than thos e, 1f any , ,ont ained he re in, that thi s Agre emen t co nsl i~11 es the cn 1i rc agreement of the Parti es with r~s pec1 10·t11 c subj ec t ma tt er hereof, a nd fur1her agree that the various pro mise s an d covena nts co nt a in ed herein a re muruall y agree d up on and arc in co nsiderat ion o f one anot her. Cou:1t eq1a rt s Thi s Agreernenl may be t'xec.u tcd i n mult iple co un terpar ts, each of wh ich will be dee m ed to be an angina\ and all of which taken toget her ll'ill t:o nstitut e one anC th e sam e agreem ent. \n ea r orai i n o f Exhih it s. Un less othe rwi se sta te d in th is Ag reeme nt, any exhibits, appli cat io ns, rc sO luti ons, or o lh er docum en ts refc:-cnce d in this Agre em ent sh all be ·incorpora ted by re fere nc e into 1h1 s Agreement fo r al l purpo ses. 29 . Section >-leadi ng s. The hea di ngs fo r any sec ti on of th1s Agreemen t arc onl y fo r ,he co nveni en ce and refere nce of the Partie s und a.r e not in tended in an y wny to defin e, Lmit or de scri be the sco pe or intent of thi s Agree ment. 10 Disnu rsc mcn l n fCi ra nl Fun ds. Fnr \anrl acqui sitinn projec ts, th e Grant Fun ds ar e 10 be made avai lab le to th e Grantee by the Co unt y at th e tim e o f rea l estate clos ing, subj ect lo th e provis ions of Sec ti on 17. For di! ot h e r types o f prujccls , ih c Grant Fu nds sh all be tra nsfe rr ed soon aft.e r the exe cuti on or this Agr eement. The preferred meth od used by 1hc County fo r tra nsfer o f th e Grant Fu nd s is by ACH Auth ori za ti on . Gra nt ee agrees 10 th is me th od. 3 I. As si m1ment. TI1 e ri ghts, or any pans the reof. granted 10 the P dMI •. he re in may be ass ign ed only with th e pri or wrincn co nsent o f th e no n-ass igmn , pa rry . 32 . Sign atu res ~rne s igna to ri es to this A&rreemcn t repre se nt 1h a1 lhry are full y au thori ze d to exec ut e thi s Agr ee ment and b111d the ir respective enti ties . IN WI T NE SS WHEREOF, the Coun ty and the Grantee have cxc cu te:I thi s A grcc n1 c111 '" uf"thc da te St!I fo n h below . D.-\Ti:D thi s ____ du, 01 _________ , 20 12. ATT ES T . B y: Nt 11 11 c;· Lo uc ri::;hi.J. A . E l l ie T itle -City Cler k By:. ________ _ Na ncy A . Doty, C lerk to the Board GRAN l u:. COUNTY OF AR.A PAllOE ST ATE OF CO LORA DO By: ____________ _ Shanno n Ca :-tcr, Direc tor , I ntergo vern men tal Relat ions nnd O pen Spnces Pu rs uant to Reso lu tion Ne . 120 113 6 • • • Exhibit A .R A PAHOE COUNTY OPEN SPACES City of Engl~wood G rant Proposal to Arapahoe County Open Spaces" "20 ; 2 Standard Grant" Englewood Playground Renov ation at No1thwest Greenbelt [_ PART A PARTB PARTC PARTD PARTE PARTF PARTG Table of Contents Page Project lnfonnation ..............••..••.................. 3 Resoluti on .......... , .• , ..•• , , ................•.... 5 and 6 Project Detalls . . . . . . . . . . . . . . . . . . . . • . . . . . . . . . . . . . . . . . . . . 7 Letter of Long Tenn Ma intenance . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Maps ....•.....................•........•..•.... 12 thru1 4 Photos ..............•...•..•.................... 15 thru1 8 Timeline ...•....•.•..............•.................... 19 Support Letters ....•............................. 19 th ru 23 Budget ............•........••.....••.............. 24-2 5 Page 2 of 25 _J • • • • • PART A -Basic Project lnfonnatlon -Standard Grants Applicant/ Project Profile ~~amo of Applicant (ci ty, town or distric t): City of Eng lewood N.1mo of Project en _., woro! orlo!.o, ploa:m): Englewood Ploygroun d Renovation at N orthwe st G reenbell Contact Information Primary Co ntact Name : Dave Lee Tille : Open Space Manager Addres s I Pho ne (work): 30l-762-2687 Phone (ce ll): 720 -884 -7 808 I E-mail : dlee@englewoodgov.org (~trcet add rc:.s, c ity , slate, zip code fo r ma :I de live ry) 11 55 'vV est O x'for<J Av~nue, Englewood, CO 80t 10 Proj '!ct Type : ( 0 check box lo !he lefl) Trail X Site lm provem enVConstruclion (playground ren ova lion) Acquisi Lion Environmental or Cultural Educal ion/lnlerpretatl on Ol her (please descri be): Proje ct Sit e Locati on Information ~te Address : 22_22 W est Vassar Avenue, Englewood, CO 80110 Nearest ma ier cross str eels : Dartm outh Avenue and T eion Street I Ci ly: Ena lewood I or I Un incorooralc d Ara oa hoe Cou ntv If anv cart of slle is outside Araoahoe Cou nlv. olease iusllfv orooosed use of fund s oulside Cou ntv: In three words , summarize lhe benefits of thi s pr oject to yo ur city, tow n or district: Heallh, Play, Creati ~ity _ Criteria #2 Name (sl of luris d ic tion!sl oovernina the oroiect site: Citv of En alewood Zonino descript ion al pro ject si le : R-2 -B Is ,e-zon ina reau ired to imol ement th is oro ioct? No Nam e of land owner(sl of p10Jecl sile or tr ail corridor : City of Enqlewood Has a site plan for th is projec t loc a tion bee n approved? W hen? No, playgrounds are exe mpt from site ~Ian revi ew/approval in City of Engl ewood . Cr it eria #3 If no t. is a sile olan oen dinn? Exo ecled date to bo adooted? Summary Project Description In ono sentence te ll us w h at you will do with tho grant money and whal the ond re s ult will be: The City of Englewood will re pl ace exis ting lwenly year old ou ldaled playground equlpmc nl al Northwes t G ree nbelt with mod ern, safe and ADA compliant playground modules inclu d ing ru bberized fall zo no surfaci ng and a n AD.A acces sible walkw ay . C ri ler ic1 #1 In 150 words or less, write a pr ess/ne ws re lease about you r ~•o jec1 (project name, IOCot ion, age ncy, goal !pr_ th e projecVend result, who will benefit, why ii is importa nt, etc .): Crite ria #2 Englewood Pl aygrou nd Renovation at Northwest Gr,ee~be lt 2222 West Vassar Av enue Englewood, CO 80110 Ci ty of Englewood The City of Eng lewood will replace tw e nty year o ld ou ldal od/non-AOA compliant playground equr pmenl al Northwest Gree nb elt v-1 1h modern, safe and ADA co mplian t pldyg rou nd modules. A new rubber ized fall zon e surface and ADA accessible walkway will be included in the project Playground equ ip ment w ,11 be age appropriate for 2 lo 5 ye ar old and 6 lo 12 yea r old age ranges The new playgro und facility will be nefit !he underse rvcd .., north wesl Englewood co mmunity . Currenlly !here is only one park and a greenbelt se rv ing !ho neig hborhood . T he nel ohborhood is laraelv su rround e d bv Licht and Gener'at Us e Industrial (1-1 & 1-2 1 bus inesses . The households in Page 3 of 25 -lhe northwest Englewood ne,ghbor hooc are predom inantly lower income and lhe chi ,dren from 1h1s noighborhoo • will greatly benefit from havin g a renovated and u pcated playg rou nd l acil:ty Proj e ct Financial Summary: (some numbers as budge ! page -,ouad all fig u res 10 nearest $100) Crite ria #J 1. Grant Reaue st $156,600 to ta l reaues:ed fr om Cvu ;1y 2 . Cash Matc h Funds + $ 69,100 ap~licant cash match,,. Jsl be minimum 25% of praiect sub-:o ta l (line 5) J . Other Cash S ourc es + $ N /A fundinq fr om oth er so urces -- 4 , In-kin d contributio ns + $ NIA total val ue of in -kind conlributions 5 , Proiect s ub-total = $24 5,700 total of lines 1 , 2, 3 and 4 6 . Co ntinge,cy + $ 24 ,600 est ima te, may not be cha rged lo Cou nl y-,nd ;;;;;;- not be used as cas h match 7. TOTA L PROJECT CO ST = S270,JOO To:al mu s! equal li nes 5 and u a bove Lin e 7 (above ) m us: eq ua l all expe ns es pl us conting ency and mus! be the same as !he S figure on the detai l ed budget page included later in the grant ap plic;itio n. Plea se, ,ubl e check Ir.a l all figures nro Ih a sa me on !his ~age and on the budnet attachment Proj ~ct P artnE!rs (list conlri bu tmg partners -cas h or in-kind, il ermle in th e budget; atta c h lcttcr(s ) Cnteri a #4 Fu nd ing/ ln •kind Partners Contact Informat ion : (N ame , Phone , E-~ill n/a I -I •• Aut horiz ed Agent an d Signature Cr iter ia ·~ I , Je rr ell Bl ack , hece by affi rm tha t I am !he au t:1 orize d agenl for the Cily of Er,glewood (p r ,nt name legibly) (City or District) a ~piying for the grant as describe d he rein, and 1ha1 I am lega ll y a uth oriz ed on be half of said en tity to a poly fo r , as its agent, tl ,is Arapahoe County Open Space Gra nt and lhal I have rec eivea and agree to ab ide by tie grant g •Jidelines , policies and procedu res . Signa:.i tle of Authorized Ag ent : ~ .,,---., Da te: '.3 _ 1/ 5-( _/-> J /-/2-, r -- Reso,if nor L ett er of Commitment: Crite ria #4 Ali ne an offici al, daled Resolution o r an ofncia l lette r fr om Iha mayo r, boa rd ch a ir or au thor ize d omc,al staling you r agency's lull commitment 10 th •s project Re so lut1on/lette r must 1nclede ce r1ifying st atements as fo llows · 1) the p roject conce pt has been approve d prior to lhe applica ti on deadline ; 2) agency is orepared to cnmple:e th e projec t; 3) matching funds are secured ; 4 ) th e com pl eled projec t wi'I be open to th e public or serve a pu blic purpose: and 5) the proj ect me ets the minimum qu ali fi ca ~i ons soelled out in the ins truc l1ons/q:.;ldell nes in this appl icatio n. - • .,:,;· Page 4 o f25 • • RESOLUTI ON NO .~ SERIBS OF 20 I 2 A RESOLUTION SUP PORTING THE CIT , U: :C:NGLEWOOD 'S ARAPAHOE COUNTY OPEN SPACE (ACOS) GR.ANT APPLlCA'TION h)R rLA YGP.OUND R.EPL\CEMI:.rlT AT THE NORTHWEST GREENBELT. WHE REAS, in 200 3 Arapahoe County vo ters approved a ten (10) year, q uarter-of-a-peon:, sales and use tax to pay fo r p reservation of open space, protect lands , preserve wate r quality >ad provide, maintai.c. and improve m:igbborhood parb , sport fields, pi cnk faci lities and trail ~; aud \VHEREAS, in 200 5 Ara pahoe Co un ty set as ide a portion of the re vc nce s to fund co mpetitive gram projects ; ~d WHEREAS, each year , the City of Englewood is eligib le to app ly fo r up to two (2 ) grant s; and WHEREAS, the e,dsting p layground is locate d ir. :he northwest greenbe lt at 2222 West Vassar Avenu e; an d WHEREA S, plan to remove all of th e ol d playgro und equipmen t and to provi de an AD A co mpl iant walkway lo th e playground ; and WHEREAS , th e En glewood Parks and Rccreatioa Commission has identified the pl ay groun d rep lacement at the northwes t greenbelt a., a priority; and WHEREAS, the total proj ect cosLs arc estimated at $260,<00; if this app li catio n fo r the Arapahoe County Opca, Space Gr2nt is awarded it will pro vi de S 140,•00 ; the additional funding of $120,000 has beca, budge ted in th e 2012 Open Space Shareb ack fund fo r Parks an d Recrea tion Department; NOW, THEREFORE , BE IT RES OLVED BY 11iE CIT Y COUNCIL OF Til:E CITY OF ENGLEWOOD, COLORADO, THAT: Section l. Tnc City Council for the City ofEngJewoo d, Co lorado , beroby supports tl,e City 's Ara pahoe County Op en Sp ace gr .• •l~p lica ti on fo r playground rep la cemen t at the northwest gre en belt project, atta ched hereto ·, ·,:hlbit A. Se ctio n 2. Tne Director of Parks nnC RccreatitJ c is nutl:orized to sign .ill nc·i.;e ssc.ry docurneraLS fo r tile A:apa~oe Cou ty Open Space Grant application for and on behalf of 11,e City Counc il and the City o f Eng lewood. ADOPTED AND APPROVED this 21s t day of February, 2012 . • • PART B -Prolect De t ail s A ll C ri teria Site lmp rovoment/Constructlon Crit eria"# rojo ct : playg rou nd 1 Describe project goal and el<le nt/scope and expected res u lts (wh at w ill pro j ect provid e, size, s q uaro or l i neal f eet, number of plants o r s qu a ro feet of lands caping , I rrigation , acres ro- v egetate d o r restored, etc.): Project will provide updated and more ex tensive play eve nts which wi ll be accessible an d more specITTcally meet l~a se ed s of the ne ighborh ood dem ogra ph ics . Th ere will be tw o pl ay area s p rovide d. T he 2 lo 5 age group playground will be 174 0 sq uare fee t wit h a 10 pl ay eve nt ploy str ucture and separate swings. T he 5 lo 12 age group pla)'g rou nd w ill be 3450 square feet with a 7 pl ay event structur e, an i nfinlly cli mber and se parate swi ng s. T he tw o play areas wi ll have a larg e w ass y meadow In between which includes 5 mature shade trees th at w,11 be m aintained to provide instant sha de . The new irr iga ted law n area will be over 10 ,600 squ are fe et, whi c h was previo us ly open sa nd . 1 D iscu ss h o w t he sit e Is cu rrer.tl y manag ed and p rogrammed , and tho Impacts of mul!lp l o I u ses : The curren t playgro un-i lies on the outer mos t boundary wit hin the Nort hwes t Gree nbelt. Th e I gree nbe lt is a drai nage way for Harvard Gulch. Northwest Gree nbel t pr lmar ,ly serves as ope n space and a tra il connec ti on to the 3 outh Pl aHe River. 2 -Des cri be the se rvi ce area fo r this 1-J :'"~J~...:t (t:l stance peo plo can oxpact to travel to use I Im provements): North west G ree nbelt and th e p:ayg rou nd, located wi th in the park, are considered a ne igh bo rhood pa,,, and have a serv ice area of a ha ll mite radiu s surro un ding tho p ark . Th e cumulati ve park service area val ue is within 1.4 1 to 2.4 0 ace s ee r 1000 22Pulation va lue 2 \ Describe tho typo of u sers (f amilies , child re n , seniors , et c.): Th e type of users wi ll pre dominantly • be child re n (2 lo 12 yem old age range) an d the ir pa rent s . A number of se nio rs liv e In the a rea and 2 will likel y visit the pl ay g!!).l,!D d~ith their grandchildre n . Dis c uss step s you w ill take to minimize Impacts to the orwtro nmcnt ; The pl aygroun d is lo ca ted wi thin an Irrigated bluegrass g ree nbelt . An Incre ase in land scaped surface will res ,1lt from red ucing th e foo tpr int of th o playgro und. This wi ll improve wa ter qu ali ty to the nea rb y d ra inage b y reducing sto rmwater runoff . Co nstru ct ion will hav e neg lig ible envi ronm ent al impa ct. Ero sion con lro l will be fn □l a ce d u r in □ co nstru ction . 3 Summar ize your pl a nning efforts to date and lnv estm on t,; m ado pri or t o s ubmitting a g ra nt proposa l . Quantify an d d escribe an y p as t funding comm itm ents or gran t u sod to pre-plan this project: Th e 2006 Englewood Parks Maste r Pla n ment ions repe atedly the n eed lo upg rade the da ted playground equipment thro ughou t Englewood's pa rk sys tem . In 2008. per mas ter pla n reco mmendatio ns , Englewood upd ated two adjacent playg round s in co nj L1nc tlo n with Improvements th at were mad,a to a picnic shelter and re str oo m at Belleview Park. In conti nuin g th e Park Masle~ Plan reco mm end~tions, the playground renovation at No rt hwes t Greee bc lt wuu ld constitute o ur secoed endeanr and com mitm ent Into improvi ng the qu ality of playgroc ,,ds In Englewood. To da te, we liave ex pended $5,953 from Open S pace Share back Funds in the planning a nd design eleme nts -. for th e etaygrou nd re nov ation al Northwes t Green belt. 3 Describe efforts mad e, dates and outcomes of requ ired p re-s ubmittal meot rngs wi th Iha p la nning deportment In y o ur j ur1s d ictlon : Playgro un d con struction and re novation are exe mpt from site plan rev law/approva l within th e City of En glewood . A review of the Northwest Gree nbelt playgro und renovation ilas been scheduled for Englewood 's De ,·e lopment Review Team . The ORT is comprise d of City staff fro m various City deJartmen ts for th e purp ose of reviewing projects th at occur wi th in lhe City and ma ki ng recommendations based 0 11 impa , ·• to those de partmer,ts and Ci~/ Cod e Reg ul ations . 3 Des crib e h ow tho p roject w ill be d e:i13 ned , c,,n struct ed an d managed f o r s u stain abilit y : The new pl.Jy are2s aro des ign ed to pmtoc ~ the oxistl . lg ma ture vege tatlo n wi thin the site , 11,.fule add 1r19 • more la nds ca ped surface which will im prove wa:er qua lity to \he nearb y drainage by reducing sto rmwater runo ft . Th e large exis ti ng tre e canopies wil l also keep the site cooler an d pro vide altractive sea ling fo r paren ts while thei r c hildren play . Th e specifi ed play e quipmen t ut ili zes pre - consu mer recyc led m ateri al whe rever possible and nea rl y a ll ex:;ti ng materia ls to be remove d fr om the si te wil l bo recvcled . The olav area surfacing two.t aler 'sman' constructio.!!.lncludes recycle d Page 7 o f 25 rub be r on th e bo ttom fo r cushio ning and EPDM on top for /rmg-terOl·,;, :13011ity. Th o pour ed-in -place su rfacing not only provides superior fol l protection for ch il dron , bu! it c!o~s nol requ ire rak ing or co ntinuo us repl e nishing of materia l as the area s are us ed, thereby redu ci-ig lo ng-te rm main te nan ce • labor and malerlals . 3 Discuss contingency plans. On the budget page In clude a contin gency line ltom In both the revenue section and oxpense soctlon (both ass l9ncd to tho ap pli ~s, .. ,1. A 10% Conti ngen cy Fund h as been budgeted in the project for an y unexpected cost over;ig, or for any una nt icipa ted iss ue s wh ich may arise . Due to l he projec t being a re novation of an exis!i,.q pl ayground and recen t cons tructio n bids bei ng very competitive, th ere should be little hks uhood 01 any unexpected cos t overages wit h th is project. In th e event th ere are cost overages , add il iorol Sha reback Funds are available to cover the co sts . 6 Desc ribe how tho project frnr,rovos conn ectivity to local or ro 9lonol tra ll s, natural res ources and/or community resouru,s . The new playground wi ll attr act ni nny 11ew users and in creas e the usage from fonn er and curr er-i l users of the playground and g,~nb elt . The playground will become a sl op-ott po int fo r f am ili es usi ng the Harvard Gulch Trail, wh ich runs th rough the greenb elt. The pl ayground wi ll be lhe first ma1:>c imp rovement the northwesl Englewood ne ighborhood has seen In ap proxim ate lv 30 vears . _Fg~ AII _Projects: (the following q~~es tlons are to be answered for all p roj ect types) C rite ria# 1 Discuss t ho noed and urgency f or this p roj ect, and why It Is a priority: Th e nee d and urgency for new pl ayg round eq uipment is hlgl1. The northwest Englewood neig hborhood ha s not had any improveme nt s to th eir park areas in 20 yea rs . II is importa nt lo demonstrate to th is c<.'11m u nity that they have nol been fo rgotten an d the C ity is willing to in ves t Arapahoe County Open Space fun ds In th eir nelahborh ood 1 Descrlbo any historic values within tho s tto -historic troll s, buildings, londsc,,pos , etc.: Ther o arc no historic val ues within lh e pla yqround ren ovat ion site . 1 Id en tify the .!h till.@ ecosystems, In general, underlying tho proj ect site (e.g. short grass prairie , wellaff · , etc.): Do an y portion s of the native system s remain Intact? If so , are they being • proser-Jd or res tored? Th ere are no native ecosys tems lmp :lcted by th o pl aygrou nd renov atio n. The olavoround is located in an irriqated blu eqras s qreenbell. 1 , Describe s pecific n at ural re sources Includ ing scenic and wate' res ources. List predomlnan: I wlldllfe S?e cles and vegetation on site. Di scuss Im pacts, positi ve and negative, to t hese resources to result from your project. Highlight any s peci es o n state or foderal li sts. (For birds p lease group species -I.e . songbird s, raptorn , etc.): Th e playground re novatio n will res ult :, lit le or no imp act l o !he n~tura l resources in the area . The No rt hwes t Greenbell is part of the , larva rd Gulch d rain age basin . A sma ll stream run s throug h th e gree nbelt basi n , fed ma inly by hard sL•"facc ru noff. P redomin ant wildlife species include red fox squi rrel , rabbit, red fo x, coyote and va riou s bird scecles tvcical in the urban/subu rb an sett ina. 2 Es timate tho n u mber of end•u sors monthly that will b onofil from th is project: Estimated monthly end-u sers: 430 mont hll end us ers wil l benefit from Ille olavarou nd. 2 Describe how this project ad dress es spoclfic objectives of County Op on SpacJ Resolution #030 3811#110'53 7 : The Englewoo d Playground Renovatio n al North wes t Greenbelt address es Ih a s p,,cific objectives sci forth in th e County Open Space Reso lullons 00 30380 and #110637 by pro vid ing , mainta ining and imo rovi na neiahbcrhood oa rk s oer Sect ion VIII .C. 3. D. 2 List the elements of the Arapahoe County Open Space Ma ster Plan that apply to this project: Th e Arapahoe County Open Space Mas ter Pl an's Mi ssio n and Purpo se Slalement pro poses to mai ntai n and improve neighbo rhood parks in th e study are a of Ih a Master Plan including lhe Crty c f Engl ewood. Goal # OS 1 .2 es tabl ishes level of service standa rd s for parks an d tra il s in growth area s policy. 2 Di scuss the community b en efits an d en h ancement to quality of l ifo to resu lt from the ., •completion of this project (both fo r the Immediate community and the wider public In tho surro undlna realon\: Currentl v. neio hbors lo th e olavoround !ravel to nearbi Denver parks to ut ill1;, • Pa ge 8 of 25 • playgrounds for the ir child ren . The surrounding com mun ily ha s requ es ted th a t the playg round be updat ed to allow parents and ch ildren to ut ili ze and play in a local playground ra ther than havi ng to trave l ou tside the area . Th e playgroun d renovation would allo w older children access to a play facility withou t hav ing parenta l supervision at a park so me distance away. The new playground will benefit the com munity and enhance the quality of l~e for the neighborhood by creating a new gathering place or focal po int fo r a commu . • I that currently has very litt le in the way of rec reat io nal oeeortun ities. 3 Desc ribe relatlonship of th o project to any loc al, region al, state or sy1Aem wldo master pl an. Give tho n ame of each plan and list related oloment(s) within the plan -00 NOT attach any plan boyond a one-page rendering : 2006 Englewood Parks and Rec reation Mas ter Plan - Northwest Groenbelt -The Northwest Greenbelt/West Harvard Gulch Trail origin at es in th e City of Denver at Fede ral Bouleva ro , and fo llo ws the Harvard Gul ch alignm en t where ii ente rs the Ci ty of Engle wood at Zun i Street . T he City of Engl ewood and Urban Dra inage and Flood Cont rol are c urrently working together to extend the trai l from Raritan Street to th e east to con nect w it h Tho South Pl::itt o River Tra il. An ex isting ou tdated pla yground si ts at tho int orsoc tion of Va sse r and Tej on Streets wi thi n the greenbelt. The playground serves the north west section of Englewood . Ame nities wH1'1in the playground are in adeq uate and outdat ed in serving the needs of the communi ty . N ew playground eq u ipment would greatly en hance the cond itio n s for play from children in the neighborhood and would be an asse t in attr actin g chi ldren and ad ull s into the greenbelt via th e trai t connec tion from th e Platle River to Federal Bou levard . 3 D osc rlbo tho stops taken to dato to make ·chi s project read y f o r lmplementatlon , and how, if funded your agency will complete the proje=t within one to two years after the receipt of funds: Playground design and cost esti mate s have been developed . Englewood City Council suppons moving forward with l his project by allocating Shareback Funds for th e project and pass ing • a reso lu tion. Upon successful awa rd of thi s grant, th e pl ayground renovation wi ll be bid out fo r cons truc tion . Staff anticipates that bidding, bid award an~ con st ru ct ion will take no longe r than E m onth s deoend ino on weather. 3 List any pemnlts that will need to bo obtained for Implementation of t he project and existing status of obtaining those pemnlts . (Clean Water, Federal 404, County Planning or Public Works, City Planning or Public Works). On tho budget page, itemize expected costs for p emnlts, government foes and co nsultants: The only permits reQu ired for this project are g radi11, and stormwater perm its . 3 Does the present zoning of the site permit the suggested use? If not, what c hanges will need to be accomplished? What Is the tlmeline to accomplish any required changes? Nort hwes t Greenbell is zoned R-2-B and th e ptavorou nd is a pe 11itted use. 4 Dis cu ss any efforts to obtain public Input, dl ssomlnato public lnfomnatlon, develop p artners hips for cash funding or In -ki nd contributions , and garner community s upport speclOcally rela ted to this project : Th e City of En gle wood has part ne red wi th ma ny organ izations an d gove rnme nt agencies lo construct sim il ar park projects. Severa l of th e se groups offer the ir support for the future rleve lopr ,enl of the Northwes t Gree nbell pl a yg rou nd. Through the plan ning and development ph ase of th is project, continued efforts will be made to add additional partners and supporters such as the Eng lewood Schools, En glewood Unl eas hed and ot her u se r groups. T he ~ity will con tinue to tak e an active role and involve all part ne rs, support ers and use r grou ps in the comprehensive design process . Interviewing slakc hol de rs, user groups and ne ighbors will complete our strategy and bu ild collo borot lon In an effort to com pl ete this project. Alt hough the City does not have outsi de financial support fo r th is sra nt appl icati on , fund s havo be en budg eted for ·planning and deve lopment of the ~!ayground . 4 Describe ownership or legal access to the site , Including right of access w ithout trespassing • on adjace nt property. ~ tho agency does not havo fee simple ownersl )p of the s ite, attach l etter from property owner(s) g ranting access and su pport for this p r oject: Th e City of Enq lewood es tab lis hed and owns the orooerty. The property is maintaine d as o oen soace /Park land Page 9 o f 2S and is open to the public from r; am 10 11 pm daily. • 5 Describe long-tenn ma i nt enance of p roject I s ite. Attach a lotter of commitment or evidence of agreement from the managomanUmalnlenance agency addressing long-tenn maintenance I fundina of comoleted ore ect: Pl ease see attached lone term maintena nce le tter . 6 De scribe how th is p roject addressos lnclu slvlty per tho Americans w ith DlsoblllUos Act guldel i no s: The playground reno va ti on project will address inclu sivity per ADA guid el ines th rough th e odd iti on of a new wh co lchoir occesslbl e s;dowal k to th e pla}'groun d. lncl usivily will ct b o be addre ss ed on the playground with the add ,llon of a poured in place ru bbe rize d surface 10 all ow acces s lo the play stru ctures . Engi nee red wood flbar mu lch will also be used In the remain der of the areas surroundlna th e p lay e~1,tem an1. 6 If successful In obtaining tf , !Jra nt, how wilt th e agency ;o this projocc to inforrn cltlz on s about tho value of tho Ara p,,t. )8 County Opon Spoce salo · .. t? Address public outrezi ch plan , slgnago pkm , colobrotlon, ate lnfom10tion co ncern ing the p1., 3round renova !io n and 1he use of ACOS 50los tax dol la rs et Nor1hwest Greenbel t will be inclu ded i11 th e Eng lewoo d He rald new spaper alon g wi th grand openin g ce le bration in rorm alion and a public invite . Info rmati on will al so be disse111i naled via Ille City's web sll e and In the Englewood c ,ozen newsletter, which the City dis tributes to all En glewood house hold s . An Arapahoe County Open Space sign will be install ed at the playground before th e grand opening ce le bra tion . County Commissioners and OST AB Bo ard Mem bers will be invi ted to the community Qra nd openinQ . • • .., . Page I U of 25 ,. I {' C T y 0 F E N rlE P ARlMtNT o r p AR KS Arapah oe Co unt•/ Oµen Sµdce an d Traib Adv iso ry Doa rd 6931, Soutl '.ima Street, Unit A Centennial . CO 80112 fcD 1uary 6, 2012 Re: Long Term Playg round Ma int en anc e Oen r Op en SpJ cc Advi .mry Boar d: G L E Vv 0 0 D ANO RE CR E,,TI O N The City of Englewood Parks and Rec reatio n Dep .. rtm cnt is committed to the lo ng•term ma inte nanc e of all pla yg rou nd s within th~ City of Eng lewood for tne purpos es of ret.·eat io n and lei 5urt:. The Cit'( or Fnelewaad all ocat es funds fa , the long-term ma in tenance and rep lacement of playgrcunds . The,.e funds inc lude the cost s for rep ai ,ing and maintaining 10 pl aygrou nds found t h,oughout the city . Ongo•ng rr.Jintenan ce fun ctio ns lnclu dt!. tra!:i h pic k-up, graffi ti ,emava l, perio dic pla ygroun d "quipn,cn t inspec tion and r~pai rs and pl ayg roi.:nd fall su rfacing repai rs and mai nt enance . The Pa rk s and Recre ~ilon Oep .-rt me nt is funded annually through the City of En glewoo d's Genera l Fu nd as part of the core ser,ic e s pmvldco to l"le ci tiz.e ns or the City cf Eng lewo od . The Northwest Green belt Pl a•;g ,oun d re con str uction w1I Je inclu ded in with the rest c t our pt.iygrounds fo r \ong-t erm :n ain tenance 11 SS W Oxfocd l\vcn u~ (ng cwcod. Cu lorado 80110 JJ hcnc JUJ·/bl·2680 r,u lOl 61 2&8a WWW Cl •&lC"~OOC&OV O'J; PART C -Maps, Plans , Drawi ngs See fo llowing two pag e s v ,c,rnty Map P roje ct Sit e/T opograph ical Map P age 13 Page 14 Page 12 o f 25 C rite ri a# 1 CH ERRY HILLS VILLAGE GREENWOOD VI LLAGE CENTENNIAL ,., .. ,, 20 12 Ard Jho,• lou n t 0 i•n S cJCf-' Pd rks _M1tl T r,,;J.., Cr.int Applitt1 l iu11 ,•!1• ,r\ _1 I. • • • I Va s~a r Ave n ue , 11v ,fl ngli>wut1d 11 o r thwe st g reen b e lt playg ro un d re novation -----. ------ PART D -Photos See fo ll owing three pages Exist ing p laygro umJ con diti ons Spring Rider Proposed Ge lef1sh Playground Mod ule Pa ge 15 of' 2~ Page 16 Pag e 17 Page 18 Cri teria # 2 1 • • • ' f \'":..:; . ... ., ·~--. . . >..... . -· ;·J . ··1 ' - Part E • Project Timeline : Englewood Playground Ren o vati on at N W GB 'c'Fii'tn'if#2""iincill 3 Task Estimated Responsible Measurable Hours and/or Person/Group Objective/De liverable Date to Co m olete IGA Finalized Auaust 20 12 Eng lewood Fina l IGA Do cument -Bid Pl ayg ro und Project Au gu st 2012 Engl ewood B id documents for co nstruction Pro j ect Construction Sept emhe r Englewood Contractor demo and 2012 co nstru ction Grant Status Rep ort Janu ary 20 13 En glewood GranUsta tus update o n oroiect Project Completed Marc h 201 3 En qlewood Plavaround readl' fe r use Grand Opening April 20 13 En glewood ~bratio n and Ce leb ration __ recognition Estimated TOTAL I March 2013 Hours and/or Final I Date of Completi~n • PART F -Support Letters See followin g four pag es • Page 19 of 25 C T y 0 P ,\ R K S AND February I J, 20 I 2 ArJpahoc Co unly Open Space; 6934 S. Lim a Stree t, Unit A Ce nt ennial , CO 8011 2 Advisory Board Membe rs: F R {~ E N G L E w 0 0 D F C RE~T I ON (OMM I SS I ON On behal f of th e City of Englewood's Park s and Rec re at ion Commission, I am writin g in suppon of th e ,ity of Englewood Dc panmcn t o f Pa r'<s and Recreatio n's 20 12 applica ti on fo r (unding LO renova te th e pla ygro und at the No rth " .jrecn bcl 1. At th e Febru ary 9, 2012 , Porks and Recrea tion Co mmi ss ion meeting, the Board was u,fo nncd that a gran t ap pli cati on would be subm itted for the pla yground renovation at th e Nort hwc:st Greenbelt. The Bmm1 made a recomm c:n~ .. on and vo ted • un anim ously m support of the gr ant app lication. • One ro le of the Engle wood Park s an d Rec,eati on Co mmi ssion is to review proposed rec rea tio n facil itie s an d programs and to make recommen dati ons to Englew ood City Cou ncil in a co mpr :bcnsi\'c fashi on. The Commissio n g, ide s policy in the de ve lopmen t of a Parks and Recreation Master Plan, an in ve ntory of al l uf our ex.is tin g faci litie s and progra ms and incl ude s an assessment of equipmen t and loc i Ii ti cs tha t need to be adde d, modified or repl aced. The Master Pl a.1 repea tedly state s th at there is a need to upgrade the dated pla ygro un d equipme nt in Englewood 's park sys tem Th e playground equ ipm en t at the Nort hwest Greenbelt is approximately fi fteen years old and in de spe rat e need of be ing update d . TI1e neighbo rhood will great ly he nefi t fr om av in g a renova ted and upda ted playground fac ility . Th ank yo u fo r you r cons id eration of th is renov1 ti on projec t in the C:ity of Eng le wood . Si ncere ly, //_.-,, ,, _ _-i (__;'tl,(.;Lt<--,-,' ,'-:f r:,7nl 6 Austrn Gomes; Chair Englewoo d f 'lfks and Rc neation Adv isory Board 11 55 W O,ford Ave nue Engl ewoo d, Lola r ado ~O 110 Phone 303-16i-2680 Fax 303-762 -2688 '""'"' d englt wood lO rn. • • • Engle w ood Sc hoo ls A Retenlless Focus On LeamlnQ February I, 20 12 Arapahoe Count y Op en Space Gran ! Progra m 69 34 S. Li11a St. Unit A Centenn ial, Colorado 80 I 12 Dear Boar d Members, Kaon Brortr ~10,1 S!Jpo,lnlundom of \...torlng Sorvlc::o, A CotrVTU'C'C'lbra 41 01 So.It\ BctYw::d Shoo! F~.Colonxlo eo1 10 llll-«k>-l!Xl3 Eng lewoo d School s is a sma ll urba n sc hoo l di stri ct loc 3tcd j ust so utlt of Denve r. Our stak eholders tak e grea t pride in the co mmunit y and th e fa cil iti es wi thi n our city . As we wo rk to renew spaces throughout Englewo od for educa tional purposes, we also cons idi:r park s aw.I rccrc.atio n space as ou r ex tended learn ing fa c il itie s. Ou r schoo ls in th e area ne ar the northwe st gree nb elt fa ce many eball engc s in 1em1s of socioeco nomic status and avail abil ity o f reso urces. Part of our mission is to en sure we co nn ec t our <tudc nt s and famili es to se rvi ces th nt imp rove th eir qu ali ty of life. Tbc north wes t grcc11b c l1 pla ygro und is an area will be a wond erful gatheri ng pl ace for our stud ents an d fami lies wbe n it is updated with safe, engaging eq uipm ent in an inv it ing enviro nm ent. We supp ort th e Ci ty's ap pli ca ti on fo r Ara pahoe Co unty gran t funds for th e C ity of Englewood Playgrou nd Renova ti on at No rthwe st Gree nbe lt, -,,,hic h will enco urage pl ay an d improve the p,uk fo r all c iti 7C HS. Sincerely , ~~ Kare n l:!rotJl Ass istant Sup erint enden t Bial K. Ewer1 • 5'.pomlendonl of Sct-ools ~L Oovld".onAdmnlst:otO"'IBi..dcfo"O • 11101 S Bav-ockS1 . • &lglowood CO 8011 0 • rtior.<.1 303-76 1-10f.0 • fCb'JCXl.6[)o.2I)M 2-1 7-12 Arapahoe L.oun• Open Space Gran t Program 693 4 S . Li ma St 1 •nil A Centennia l, Color-J do 80 11 2 Dear Board Mem b rs, Englewood Unleashed is a oon-profit mgan..iu11i on whic h is rt edicated to public education for off-leash dog recreat ion,:;:,;,.: selection , park maintenance and fundraisi ng for the City of Englewood's off le.1s h cc·rununiry. Created in 2004 Eugkwood Unlea shed bas bee n vita l in the de velopment of Eng lewood's fir..t dedicated dog park, Canine Co rral, locat ed in Bcllc.'iew Park, as we ll as mau11aiued off-leash privilege s a1 fou r other Englewood Parks including Loe Nor1hwest Greenbe lt. Englewood Unleashed continues to work with, airl and assis t th e Ci ty of Englewood's City Coun cil, Parks and Recreation Commission and Park s :1n d Recreati on Depamr.cnt by rais ing funds ~m d providing vo lu nteer supp on 10 improve and better maint ain the off•le.1Sh par ks in Engle wood, in which dogs ca n exerci se wi t.haul leash res tra int in a clean, healthy a.id safe environment. ;.:; . Our mem bers who live in the Northwest Greenbelt area have been active in park clean-up proj ects and our organization bas supported the City wit h fll nds for dog park signa ge. We s:.:ppor1 the City 's applicat ion for Arapahoe Coun ty grnn t fund s for the City of En 0lcwood Plnygro und Renovation at No rthwest Gree nbelt which wi ll encourage play and im ,irove the park for all ci tizens inclu din g those o f us with pets. Sincerely , Dana A. Foulk.s, l:loard Member Englewood Unleashed • • • • • February 19 , 2012 Arapahoe County Ope n Space Div ision tl934 S. Lima Street Centennial, CO 80112 Dear Advisory Board Members, Being a City of Eng lewood Residen t for over many years and residing across from the Nor1hw est Greenbelt I write this letter in suppor1 of the Playground Re no vat ion . The Northwest Greenbelt is truly our on ly green space in the ~or1h area of Englewood It ha s become a necessity in our c,,mmu nity. Unfor1unately, th is area has not had any updates ,n many years and the playgrot.nd equipment is very old and outd3ted . This grant will allow the City of Englewood the first '.,Jp0r1unity in many years to develop a new playground in a deserving neighborhood with many kids . I kn ow there Is great amount of interest and excite ment in the community about this project. Tha nk you for your consideration. Since re ly, ~ Kristin Clay 20 65 W. Vassar Ave . Engle wood , CO 80110 720-296-6634 l . PART G-Budg_e~ Criteria# 3 Name of P roject : Englewood P layground Renova ti on at Northwest Greenbelt Name or City/ District City of Eng lewood - Sources of Fu nd s Date Countv Grant Reauest Cash Match In-Kind Match Total Proiect Funds Araoahoe Countv Ocen Soace S156.6 00 n/a n/a S156,600 App licant cash match n/a $89 ,100 $89,100 Other fundino source S other cash/in-kind Olher fundi no source S other cash/in-kind -- Contingency (=Hl"lo O! to tal project ) -not from County grant -·-$24,600 $24 ,600 Totals• Sourc es o f Funds • St!x;,600 $113,700 $ Other match $270,30 0 Uses of Funds -Exp endit ures Proiected L)ate · From County Grant Cash Maleh 111-Ki nd Match Total Prolect Costs Remo1•e Pfavoround Sand '. $10 500 $ $10,500 - Remove Sidew;;lk $100 s S100 Remove Plav Eauioment $1,500 $ $1,500 Remove Curb $700 $ $700 Subarade Preoaralion $ S5 .300 .05 ,300 Fill S1.3 00 $ $1 ,300 Bladi na ~---· $19~ $ S1 ,900 Concrete Walk $ $6,900 $6 ,900 Concrete Ramo I $1 600 $ $1 ,600 Plavoround Edoer I $8,500 s S8,600 Rubber Surfacina $15 100 $68 900 $84,000 Plava round Eouioment ' $92,500 $ $92,500 Sod $10.600 $ $10,6 00 Toosoil $ $3,900 $3,900 Soil Preparat ion $ $1 ,100 $1,100 --Cedar Mulch $100 s $100 ·-lrrioation $ $3,000 $3,000 ---Mobilizat ion $7.000 $ S7 ,00iJ Surve~1nq $1,500 $ h500 Erosion Control $1 ,500 5 $1,500 • • • • • \. Permits (ciradinci & stonnwater) $400 $ S400 -TeslinQ a mJ lnspeclions $1 300 $ $1 30C Sales Tax $ s $ $ $ $ Re quired slgnage acknowledging .nstal! upon minimum $400 required $ 400 re quired budg el grant fro m Ar apah oe Counlv com pl etion budget expense line item expe nse S ubtotal -Project Costs Conti ng ency (=1 o%ro"total 1project) -not cha rged to County -$24,600 . $24 ,600 Totals -Cost tJlus conlinoencv $156,600 $113,700 $ to tal In-ki n d $270 300 G R AND TOTALS IN FAR RIGHT COLUMN {Musi equa l gran: requesl + cash m a tch + in-kind rn alch (= sub <o lal) + con tinge ncy $270,300 Date.~: -~3/~1~/2=0~1=2 ________ _ Titl e : ___ .,,D"'ir'-'e~c"'to.,,r~-------- rage 25 of25 • COUNC I i. COMMUN ICATION I Date A~e nda Item Sub ject Coll ec tive Bar3ai ning Jul y 16, 20 I 2 11 C i .i\grccm nt Bctvvcen 1h e City and 1h c tP!3A ior ~O I 3 an ~ 20 14 ln i l i,1 l ed By Hum .i n R Pc;o1 rep, r)p p ,1 rt m P nt I Sl aff So urce i;1iP F;t ln n, D irP r to r ni H1 1rnan Resou-ces COUNCIL GOAL AND PREVIOUS CO UNCIL ALTION The pr evious Co lle ctive Bar~a inmg /,grr>emen t \\'It h the En r,l ewood Polic e Benefit As socia tion w~1s app roved by Co un cil f r 201: and 70'1 2. RECOMMENDED ACT ION Staff re qu ests Coun cil appr\w .. ,I by PS l'Jl ut1on oi 1h 1:: Coll e ti ve Barga ini ng A1re ern ~nt he tweer the Er 1gle\,uuU Pu lic.c 13 endit A!>!>ULi ,Hi on J ri tf til t: C it y uf E·1glt:wuvd fu, :?0 13 c1 11c.J 20 14 . l ht: <..O ll lr d l.l • covers a1,prox im ately 54 employee s. • BACKGROUND, AN ALYSIS, AND ALTERNAT I VES IDENTIFI ED Th e Ci1v of En glew '>o d ind 1h e Eng lell'ood Po lice Ben efi 1 Associa ti on en tered into ner.0ti at ions in April o f 20 12 in accordance wi th th e City o: Eng lewoo d Chart er. Th ~ m embe, s 01 1he Eng lewood Police Oenefi t As so ci2 ti 0 n duly ratifi ed, thr o ug h th ei r elec ted repr esent ati ves , the Co ll ec ti ve Burgi'inin g Ag ree me1 1t. Sigrn fi c an l ch.:l nges 10 ti·.:-con tr,, ... t in clud e the foll ow in g: Art icle <J, CQmillillS.dJ.iD.n : En1ol oy~e~ cove red by the Co ntr t1ct \\-ill r cei ve .i market arf justm ent tc thei r 20 12 lx1se w~ge rJ te ~tt ec ti ve January 1, 20 13 ,md to th eir 201 3 base wage ,,He e fi ~l.li vt: jd11u ,uy I , . 0 14 Th ~ dd;w ,tr11 ~11 b wil l I;~ I.M~t:'d upu11 the ~ct ld ry ~ur vey~ Lund u Ltt'd l;y Hum an Res ourc-.?s in Oc l,;ber of 20 12 an d 2013 . 2. A rt icl e I 0, M erit P,w : M erit p.i y has b een eli minat ed . 3. A rt icl e 16, Holi~,: Th e prov isioP guara n1 ee mg LPB A members t en ho llrs o f h olt d,1y l eave cash ou t annu al!y was el1 m1 nated. 4. A rt icl e 19, Perso nal Leave : The c.is h ou: of unuse d pers o nal lea,e h as b ee n elimina ted . Un used pe,sona l lea\fe wi!I instead be ro ll ed ove r in 10 emp loyees' an nua l leit ve banls. 5. Ar1 1cl e 24 . Pensi on /Re irem en t Pl 111 s: By Janu ary I , 20 13, City Council wi ll approv e a non- bindi ng reso lu ti on gran ttn g curre nt pol ic e offi ce rs the ab il ity to choose entry int o th e Fir e and Po lice Pens ion Associa tion of Colo rado. Co ntribu t io ns w ill re mai n th e same for curre nt ottice1s ( I 0% ernpl o}1eei I 0 11/0 C ity ), bu t new off ice rs wt ll con tr ibut e 8% and the City w ill co n1r 1bu te 811/1.1 of thei r ba s wa ge. FINANrlAI IMPACT AS)U1111n g rn a rkc t aJ1 usl111 en ts uf 1.5'~0, tl1c1c will l,~ no fi ·1c;1nci al im pac t associated with 1h e ch•lfl ges 111 ~u 13 an d 20 14 LI ST OF ..\TTAC HMFNTS C ol!ecti ve Oarg,.d nin g Agr ee m en t be 1,\ een 1h~ C1 1y ni En gltwoo:J dnd the Englewood Po licr:' B~n f,t Assoc 1.1 t1o n, Ja r1u .Jr, I. 20 13 -Decemoe r 3 1, 2014 • • • • R.ES OLlrrlON NO . • • SER fES OF 20 12 A R£S OL L:T ION AUTilORIZ ING TH E PROV ISIONS OF THE CO LLECT fVE Bi\RG/\fNING CONTR1\CT BETWEEN 11-fE ENG i EWOOD POLICE BE N EFff A SSOC L,\T ION AND THE CITY O F ENGLEWOOD FOR Tl-IE YT:ARS 2013 -2014 . \VHFRFAS , Ih c F.ne,lcwood Ci1y r"uncil mll hori7e<1 ''Thc rollcc 1ivc llnr gain ing r.nn 1rnc1 Bc1wccn th e En glc\\OO d Polt cc Bencfll A~ .>c iauon and the Cit y of En glewood fo r Ihc Y ears 20 11 -20 I 12; by the pa ssag e of Resn luti on No . 39. Ser.es of 20 IO; and IVl-l[REAS, the Ci ty of Englc"·ooc. and the Englewoo d Poli ce Ben efi t J\s soc1a11 on entere d int o nc g.0 1iot iom in ,\pril of 20 12 in .3 .:co rd ancc w11h 1he Eng lewo od City l lomc Ruic Chnrtcr : ,111d \VI I FRFAS . 1hc me mber , of 1hr Eng k wno ct Poli ce llencfi 1 A!-<::nc i:1 1i nn ,h1l y r:-ui fi cd, hy ;i nrnJority , otc. the Cn llc:.li\'c Rar g:rn ung Ag re emen t fo r th e year s 20 13 and 20 14: and \VllEREA S, the s1grnfi can t changes 10 the co ntrn ct nrc · I. Art ic le 9 Compcnsut 1on : Empl o~cc.:s CO\'Crc d by tJ1c ConLrn ct wi ll rcc<.·ive a nmrkct adju stment 10 their 20 I 2 ba se wage rate effec ti vc January I • 2013 and 10 thei r 20 I 3 ba se wa ge ra te effect ive January I , 20 14. The adjustme nts wi ll be ba sed upo11 the sal:-~ry survc~ s co ndu cwd by Hurn :i n Re -.o urcc s in 01.'.lnhcr 2012 rmcl 20 I ) . 2. AJ1 1c lc I O -Mcnt Pa y: Merit pa y ha s been clim111aI cd . 3. A 11 1c lc i 6 -Holi davs : The provi sion gua ran teein g EPBA ,n embcrs te n hou,.3 of holida y lcnvc cns h ou t nnnunll y wn s elim inated . 4. Article 19-Perso na l Leave. Th e cash 0111 0funu ed per sona l l eave has be en eliminated . Unu.ied per so na l leavt' will ms ten.d be rolled over :n1 0 employees' nnrrn nl leave ba nks S. Arti cle 24 . PenSton/Reti remcnt Plan s: U1/ Jan uary I. 2013 . C11y Co un cil will approve a rio n.b ind111g rc~olu tt on i:,rran tm g currl'nt poli ce officers the abilit y to choose entry L.111 v 1!1c fu e and Pol ice Pension A.:,sod:u ion of Co lorad o. Conu ibu t1 ons will n.:nrn in the sa me for current ofli cers (10% empl oyce/10% Cit y), but new offi cer s will co ntribu te 8% and th !.! Cit y will cont ribu1 c 61% vf their ba se wage. NOW . THER ff•)RE. BE IT RE SO LV ED BY THE C ITY COUNCO, OF TIIE C ITY OF 1:Nu Ll:WUOLJ , CU LORALJU , AS FO L LOWS : Sec tion I Th e City Counci l of the City of Engl ewood. Co loradn hc'T coy appro ves the Collcc 1ivc Barga111 ng Cont rac l between the Engkwuo<l Poll cc Bt.:11di1 A ,~oc1m iun aml the C11 y of Englewood fo rthe years 7.0 13 a11d 2014 , anachcd hereto as Exhibi t /\ . Scc 1io n 2. The MayOi and th e City \erk arc he reby aut ho ri zed to sign and att est the Co llec ti ve Bargaining Co 111ract bet"ecn th e Englewoo d Pol ice Bcneii t Assoc iatio n and th e Cny of Englewood, Colorado ADO PT ED AND Al'PR OVl ·.D tlu s 16th da y of July, 20 12. ATl'EST : Ran dy I'. Penn . ~layor Lou cnslua t\. Elli s, Ci1 y Cle rk I. 1..(l ucn sh,a A Ei lt s, Cn) Clerk !o r the Ctl y 0f Englewood, Co lorad, . hereby cc nil y the abo,c is a true copy uf Rcso lut10 n Ko . . Scncs of 20 12 Louc n slu a A. Ei lt s, City Clerk • • • • • • C01''TRACT BETWEE N TH E CITY OF ENGLEWOOD AND THE E NGLEWOOD !'OLlCE BENE FIT ASSOCIATION FOR THE YEARS 2013 -2014 1bis repro du cti on of th e 2013-201~ C.O ntract has bccu p1ep arcd 1.,y the 1--!um:in Rrsourccs Dcpanmcm for dismhJtion to all covered P,:,lice officm so tb1t everyn ne will be aware of the rigl1ts and benefi1.S contained herein. E X H ' " ' T A. ART , EI ART'.O.E 2 AJ1.T !O.E 3 A1tr:o.r:.1 ARTI CLE 5 .I\.R 'f'I O.E. G ARTI CL E 7 MrflO .. E 8 ART IO .F 9 ARTJ CLE 1.0 AR110.E 11 ARTIQ.E 12 AR110.E 13 AR110.E 14 A RTJ C LE 15 ART ICLE 16 AR"n CL.E 1.7 ARTT O .E 16 ARTJ O.E 19 ARTIQ.E 20 ARTIQ.E 2 1 IND ·X DURATI O N Oi' C'.ONITv\C J'.. .................................... .. R.Ea)GN l .l'I UN .................................................................. .. EMP LOYF.F. RI GI-ITS ...................................................................... . SE N! RJ1Y ....................................................... . .. ................................ 5 HUU l{S OF WORK ....................................... .. ............. 6 ll!DD I IG PROCE DURES FOR SHI FT ASS IGNME NT ..... 8 SPEGAL AS SIGNMENT ........................................................... . .. .. 9 LAYOFF ..................... . ...................................................... 10 COJv!P ENSATION ............. LI O VERTlME WOJUi .......... .. ........................................................ 12 CALL BACK .......... .. ............................................................................... 13 STANDBY.................. .. .............................................................................. 14 Q.011-!ING ALLOWANCE ...................................................... . ... 1 c, AJ\YNU f\ I . I .l'.A VE ............................................................................................... i 6 T JOLillA YS .......................................................................... ...... .. ...... 18 AUMIN ISTRAT[VE LEAVE.................... .. ....................... 19 FUNERAL LEA VE .............................................................................................. 20 PERSONAL LEA VE ............................................................................................ 21 SHORT TERM DI SAll l l .lTY (STD) ............................................................... 22 WOR!-:ERS' COMPENSATION ....................................................................... 14 IT\'SL 'RANLE ........................................................................................................ 25 • • • • • • ARTIQ_E 22 ARTIG.E 23 ARTIO..E 24 ARTIQ...E 25 ARTio..E 26 1 •.•• ARTiCT..E 27 AR11Q.E 28 ART!Q_E 29 ·.:;, -~·. AI'<llCLE 30 RETIREE 1-IEALTH•INSURANCT. ASS ISTANCE ...................................... 26 . ' PE1'.'5 lON / RE "11REMENf PLANS .............................................................. 27 RUL.tS AND REG UL~TI ONS ........................................................................ 28 DUE S DEDUCll ON ......................................................................................... 29 ASSOOA 11 0N AClTVl TIE S ........................................................................... 30 ,. L.EfuR OF CDRRECTNE ACll ON ........................................................ 31 DlSGPLINARY ACilON ................................................................................. 32 GR.LE V ANCE PROCEDURE ........................................................... · .......... : ...... 33 EXQ.USlVE NES S OF CDNIRACT ..................................................... : ......... "35 Ill C( . . . , .... -H E D :\NDJHE · NGLE~·1 OD POLtrE BENEFIT ASSOC IA T IO ,~ 11,is Co ntract cmcred into by the Gty of Enslewood, Colorado, and the Englewo od Police Bene(tL As !-oci a~ion h:1; :is its pGrp oc;c th e promotio n o f h.t n nonlous 11'.lati ons h r twr.t'n th e Gcy of E ng le woo<l a11<l ii, c111ployecs, a f.,i , ao d pea:cful pro cc dur.: for the reso lu ti on of difference s; th e es,ab lis hm em of :,it.es of pa y and how, of work, and oth er co nditi~11s o f employrru:11t muwal ly ag ree d upo:1. Exce pt wnc rc limi t.ed by cx pre::s pro v:S ions els ewhere in this Co ~tr.,ct, nothing •n thi s O:mt tOI Ct sh all be co nst.rucJ to r,:s uic1, limit u, i111pai1 th e :·ig ht.s, powers and authori y of the City as gra nted i.O iL by cott<;[itutio n;:il prov ision, St..1LU [t\ ordina nce , cl:a tt cr or spe cial ne t, th e exclusive powe r, duty and ng 1.s Lo; A. Oc::tcnninc th r. o verall mi sc;ion of the City il!i ,1 u1til of govc r:1mc nt. l>. To mai ntain an d unprov c the effi ciency and eff ectivtness o f City optra'.ions. • To dctc ,mine the services to be rendered , to e ope :~t ions to be pcrf o,med, the • techno loi;r LO be ut ili zed, or the 1nat.t.c1> 10 l,c bud geted . D. To deuo nnio e th e overa ll methods, pro cesses, mea ns, io b classi!icaLi on; or pe rsonr.el b)' whi ch City ope rat ions are LO be co nd ucted. E. To dire ct, supervi se , hire, prom ote , :cm sfer, JSsign, sc hcJule, rctaiu ur !a y-uff employees. r. To suspe nd, d isc ipline, disc hal'gc, anci ,',,r.101.e fo r c.,use, :i ll full -time permanent class ified c111ployc cs . c;_ To rel ieve cmp lo)ll!rS fro m duties bcc ,usc of bc k of wo rk o : fund s, or i:nd cr co ndiLi om: where the City dct ennin cs cont~·n 1ed wol'k wou kt hf" in rffit:ienr or nor1pro<l1 1r.rivP. H. 'Jo uke whacev cr orh :r acti om rmy be necess ary tO carry out the wi shes of th e pub lic no t otherwi se sptcif ied he re in or lim ir.ed by a co ll ectiv e baq;ainii11; co ncract. [. To ~-,ke any and all actions to cany OL~ th e misc,o n o f th e Ci:y in cas es of eme11;eocy. J. Nothing coma in ed here in shall preclude th e Gty from co nferring with iis cmplo}\!e s for purposes of d"'·cloping policies to effectmre or implem ent myof th e ab ove enumera ted·nghts . • • • • AR TI O.E l. DURATIONOFCDJ\.rrRI\CT A. This O:iomct !.hall rake effect on January 1, 2013 and shali continue in force to and incl ud ing Dece mber 3 1, 2014. B. This Co ntract, or any pan of it, may be terminated or renegotiate d at any time by mutua l conse nt ?fhot.h parties. ·· C lf aoy a.-ticle or section of this Contruc°t sho uld be held imaJid by operati on of law o r the District Court, o r if co mplian ce .,,;th or enfo rce ment nf anf arti cle. or scctiiiii' should be res train ed by sucb District Coun., the remaind er of this ContracL shall not be affected th ere by and this Co ntra ct shall remain in full forc e and effect, and the panies sh:ill promptly negotiate for the purpose of attempting to anive :1 t ;t muru;1lly s:ni sfoe10 T)' rep b cem~nt o f ~uch ;uticle or section. D. ·the partie s agree and un de rstand thaL pro visions rclacing to emp loyees covere d by th.is Co □tr,1ct shall in no ""'Y d~pbce or modify pres ent or future stannory o r case law of the Sta te of Co lo rado. E. The patties ackn owledge that dur.ng negoti.,tions wb.ich res ul te d i □ this Co nn-.a had the unlimiLed -ight and oppon:uo.ity Lo tnakc demands and proposals with re spect tO any subj ect o r matter approp:iatc for aegotiauoa discussions and tlraL Ge understandings and agreeme nts arm ~d nt by the parti es after this c.<cri:~e of that ngbt and oppo· ,unity are set fo itb in th.is Co ntract. ARTI CLE 2. Rf~CDG:-Jf"l l ON Tne City recognizes the En glewood Po li ce llc ncfiL /\ssocia 1io n as the employee o rganiz.1ci on cc:,ifi cd by Lhc City of Eng lewoo d as the exc lus ive rcpresc nmi vc for so/Om Police emplO)'C'f'S wi1hi11 ,he f•J ll t>w ing l,a11,,1i11i11g umc: In clu ded: Excluded : All full-t ime, clas sif ied sworn po li ce off icer.; be low the ra 11k of Sergcam of r:h,: CiLy Pr,lir.r Drpa ,, ni,nJC (Sr.c Ciy Oiarm, Artdc )':V. 137:2 (6). (c). All oth er,;. • • • • • • ARTJ CLE 3. EMPLO YEE IUGHTS 1. A ful l-time class ifi ed emp loyee who is not a co nfidentia l employee, a managerial empl oyee, or a sup erviso r shall ha ve the ng bt: A To fo rm, jo i:i, sui:,po n or parti ci~"tc in, or to refrain from fom ,ing, jo ining , sup porting , or panicipating in an y emp loye e o,wnizati on-or iLs lawful acavines. B. B:ui;.iin co Ucctiv el y th rough th eir ce rtifi ed emp lo;,,e represe nta tive. C No Cll:p loye ~, sh.-t!l be interfered with , restrained, ·coerced or dis crirn i,m.e d a,,oaiost bcca'.I.Sc of tbe exc r:ise of th ese rights nor shall th e rig ht of an in divid·Jal cmp lo}i!C to discuss emp loyment co nce rns wi th we Gry be infrin ged upo ri .. 2. · The Gey an d :he Englewoo d Po lice -Benefit Assoc iation mutually agree th at a fair and · impartial inv esti,,"'1ti J n of offi cers is dee med appropriate and necessary. · A written po licy bas bee n develo ped and in clude d in the oper.inons manual speci fi call y address in g th e iss ue of admini strative aud crimi na l icvesci,,"'1cious and employe e ri ghts. No changes will be made in chis policywii.boui pri or cons ultation and ·re,~ew'<'~tb as soci.,rio □ rc pre sc marive(s). . :\1([1 CLE 4. SE NIORJTY For I he purpo ses of this Ct,nt mr.t, se ni ori ty shall he determined fir.;t by length o f r.0 11t,11uous f ull -tunc service with the (j1y Police Deranmcnt acco rding to r.mk and seco nd by length of co minu o us fu ll-L im e sc rv :r.e o.i t½ Lhe GLy Pu lice °Jcpa 1u11em fro m the fim date of hire, prov id ed ,he em;:,loyc c success ! ully co mpleted a probatio nary pe ri od . In cases where t-vm o r more crn p1oy1:cs have the same h.i rt date, the badge num ber as issued br the Dep attment shall c,t<tbbh pn o nry of pc siti o :1 on the se niori Ly lis ,. Empl oye e, sh :ill n,,. r on im te tn nr.c111e se niori ty while la ,d off ,tn:I sc nioti Ly will 1.c 11ni11 ,ttc when an employee has bee n i,.id off for a pe nod of tw elve (12) momh , c,r \llt)l"C.. After an mployc e sur.r.essf ully comp letes the probati onary period. th eir mme shall appear o n the sc nio nty list as of ,he [ii:a chte of hire. 11,e sen ioricy o f an cm?loycc shall tcn ni natc un der an y of the follov.,in g co ndiL ions: • \~~"" a .a id off employe e fa ils to give ·1oticc of rhe rmp lryee's in tc llt to ren 1111 to work within seve n (7) cale ndar da:-,; afte r t. e Gty ha, ,em, to the empl oye e's l:is t kn o w11 address on file with the City, a cc 1tifi ed leller tc ,1ucsti11~ tl,e emp loyee 's return to svo ,k. When th e emp lo)Ce g,ves notice but fai ls ta ren tm tO wori< with.i n seve n (7) ca lcncbr days after rhe afm~s aid lener has been se nt to the empl oyee . When the emp lo1~e·s employment wid·. the City is tenn inatcd for Jny reaso n. Whe n an ~mp loyee is on leave f abse nce as rr n•,irl ed 11nrlc r J\11 iclc 22 , !,caves of ./\bsen ce (Wi thout Pay). fr an employee t, absent for three (3) co nsec utive rtb'tlla rly oc hedu lcd working days withou t nor.ifyin e th e Pnli r.e (l,ief or immediate sup erv iso r prior to such three (3) days' abse nce without goo d caus e "" dctermi:i ed byche Poli ce O,ief. Fatlute to re rurn to work afte r exp iration of a fom1al leave of abmtce . An emp loyee re hired but wh ose ab scnrr fro m C'iy •mp ln)'ment wa.s less than eighte en (18) months will hav e th eir prior accru ed se ni ority wi :h the reti1 emen1 pion rcscored. An cm plGyee rehired, bu t whose abs ence f ro111 City c,11ployment was less tha n rwelve (12) mont.hs will have their pri or acc med se niority re sto red with rega rd to all oth er Gt:y benefi ts. • • • • • • ARTIO-E 5. HOURS OF WORK ·n,e Police Department shall obse rve offi ce and wo rki ng hours necess ary for 1.he eff,ciem trJ.nS arti on of their res pectiv e se rvi ces: A. ~rk Weck A work week is a reg ubr rec wnng period of l 68 hours in th e r orm or seve n co nsecutiv e 24-bour periods. Th e workweek need not be tb e same as the cal endar wee k. The workweek may begin on an y day o f !he wee k and any hour oft.be cla y and nee d 1101 be tb c same for a.I I emplo)"'CS. B. Work Sr.hed11 lc 1. -:1,e wo rk sc hedule for officers, in cl uding ro ll call m d meal periods, shall cor.sist of fi ve (5) eight (8) bour wo rk days; fo ur (4) ten (JO) hou r wo rk OO)'S; c,r oth er wo rk sc hedule as determ ined by the P olice Oucf. Any ch:mg t in an off ice r's bid or :iss igned schedule (starting time , quittin g time, schedule d cL1}~ off) will be made in accordance with p~oraph C exce pt. sc hedul e cha~cs may be made with out notice ii the affected officer agree s. The C.iry agrees to rev iew with Associ,1tion re pres entative s is sues and conc erns regarding cb e me th od and poss ib le co mpensatio n asso ciate d ";ch sc hedule cb.anges. The work sc hedul e rn.1 y be dunge d by t.he P olice O:ue f provided a minimum fiv e (5) days advance notic e is give n. Work sc bedules rnay br. ch.--mged nitbo uL advan ce noti ce in the c1Se of e mn ir-ncit·s :.i s nt'rerm in cd by rh e Pnli ce ri,i rf. Wh en ,m emplo)l'!e's wo rk schedul e is changed for purposes o f trJi nin g, spe cial i,mructio n, etc., t.he s11 rer,isnr shall mili a n:a.so nah lr r.f'o n m ar.cmrn nocbtc t.b e empl o~"c's inte rrns conce rn in g th e sc heduled chan ge. D. Slilling E. Th e nee d for an appro priate leve l of sdfing i1 re cognize d by 1..h e G ty for t.be purpose of efficiency and safcry . ·n,e Poli ce Dep:utment ";[I address t.his iss ue in D epamocnt po li cy. Meal Peri ods Off icers shal l be gnmed a paid meal period of th irty (30) min utes fo r each eight (8) hour work shif-t . Employees working a t.e n (10) bour work shift shall be al lowed a paid forr.y-five (45) minute :nea l pe riod. An emplo,~e may conduct personal busi ness during th e mea l period. lne meal penod sha ll be a ut.h oriu:d and co ntrolled by the emplo;,ee's superv15or. 6 F.mplnye 1es shall be granted a pa:d rest per iod not tD exceed fift een (15) minutes du:ing sp pro xirmtcl y tli e :ir<t onc -ha!f of the cmpl1Jyce', "llubr work c!a y anrl an additio nal fifte en (15) mi nutes rest brea k •Fp ,uxin-.Jte ly in th e se co nd one-ha lf of the wo1\1 ,;,,y. Res t pc,i ods sh,1 1\ be a•.1 cho,i,,._d and co ·1~r~\l c~ by the cn,p loye,.-,. ';tr pc rv1,or. • • • • • • .'\RTia..E 6. BIDDING PROCEDURES FOR SHIFT .'\SS TGN1v1Et•rr Bi ddi;,gfor Watc h e.s an d Days O ff A Se niority ap pli cable tO th e se niority bid process will be detennine d in acc ord an ce v.~th rl1e total length of co ntinu ous emp loyme nt as .a Poli ce Officer with the City o f E □gldvood . Prio r Gry emp loymcm in other than a Police Office r capac ity will uut apply toward se nio ri ty. Probati onary employe es wi ll not be incl nrled ;n the b id process . B. Tbc seni ori ty bid S)~tcro will be app li c.1b le to pr.r.;onncl assigned to the Patro l (.)peraa ons DiVJSio n onl v, and will not be auth oru.ed in any other burea u or spec ial assignrnc nL C Tbe Patro l Ope rati ons Divisio n commander will dedop and pos t a sc hedule prior to eac h ye ar for a t welvc -n 10uth period D. The bid process will begin aft er October I of each year and will be comp lete d by Noveirher 30 of each yur. E. ·n,ere will be a total of five (5) non-biddab le pos iti ons whi ch shall co nsist of rwo (2) no n- biddable positi ons on Watch I and three (3) aoa-bidckb le po sitions on Wat.eh IT . Th e bidding 11 ,-.,ce.ss will :x:gin with cbe most senior Police Officer bd ding th e p ositio ns of th eir choice. In the desce~rlin g orde r of seni ority. eac h remaining Police Offi cer will have choice of the rc maiaiag biddab le pos itior.s. All specialize d pos iti oc.s snc h as en= preve ntio n off ice r, craffic office r, etc . will not be open to bid Th e specialized assignments along with aoy oo-bid pos iti ons on a watch, will be in adclirion lO cbe bidda ble pos ition on each "l\'Jtc!L Officers may re ques t no n-biddab le posi tions and an attempt will be made to acco mmo date them, but snc h pos ition.s will be assign ed at the discretio n of the di,~ion commander. If ar: ccnp loy~c fails to submit a bid io acco rd ance with th e bi dding procedtu1:, th e emp loyee v.~ ,~lin quish the opponunity to bid by seniority, and mil be assigned at th e disc retion of the Patrol Ope r.itions D i\•is ion co rnm.m der. F. An employee in anoth er assignment, who is reassigned to th e Patrol Operations Divis ion will occupy th e positio n vacc,r.ed by the cmpb)'ee th e)' are repbcing . U othe r pos iti ons a,-e avaibblc, the emplo)'l!e may request ass ignment to suc h positi ons, but 1.nay o nly b~ as signed at th e dis cre cion of the Patrol Operations Divisi on cn rn maode r. The off ic er will then be allowed to bid at the next l,iJ p1uccss. It is fun:her under.;tood tbat sho ul d a sc hedul e change for unforese en e merge ncy cin:umstances a.ns e, officer.; may be assigned by th e Patrol :)perations D ivis ion co rncnmder fro m one shift to th e other lD handle wh atever e mergency situ.1 tiou cx:llts du.Tl.c g rb c dur.icion of the cmc11;ency . /11\TICL E 7 SPE .1/11. AS SJ(;NMF.NT n , Deparunr.nl will rnai,,tai n a writtea process for se lect ion an d service indu<liu1; pe rf orm n:e o[ empl oy~cs for speci al assibnmen'.5 in th ~ Poii ce O~e rations Manual. n ,e Pol i:e d ,icf wil l cu usu lL witb Li1c Associat io n reg,u-d ing ;my f:.:: ... :c changes LO d,c select ion proc ess. y • • • • • • .A.KTIO..£ 8. L'1. YOFF \X'henev er there is lack of work, lack of funds , or under :on.:litinos where the City determines cominued work would be iueffic ient or non-pro d uc ti ve Llie &pp·,im.in~ auth o,iry shall designo r.c the positions in which the la)Off is to be ma.de. The orde r of layo ff shall be dccc nn ined by the Ory Manager on the basis of rhe quality and lcngtl: of se n·i ce pmviclec by the employees in th e affecte d areas. -~cy>of wiiili will 'in ~ludc th e cmplo}'ce's total employmen: re cord 1bis record includes anmi.il •' perfoiilia'ncc;,·cvaluati ons, co ,am cncfations, disc iplinary acti ori,, ed ucation, trainjn g, etc. Ai,y.;i:mpl oyecs , !who h.1ve' aot ye t ac hieved permanent or regular SlalUS -:,r ,,,-hi, h.wc less than twelve (12)''nioo tfu::·i;f )lll1 -time cmJ. loymmt with th e Gry shall be laid off fim, rega rdl ess of pc rfoirrfan ce-: iP.ei'i'riaoeri(:e'mployecs who arc L1id off have th e right to be reemp loye d as a po li ce_ office r, in _ invci,;e orde r of laJ,O ff, pmvidcd that suc,h rcch:1l oc c.uri_''-'1thi~ eighteen (18) months 'of byo ff md_ tlie!c&iployee 'iontir.ues to ,ni:ct ihc ' qualif ications fci r.itliai pqs ition. Laid off emp loyees' will ·s·r.,y "o~?ilie ' recall ·'list,for cight~~h (J 8) months : ln ,th,i ev¥iin !ie quality and le ngth 'of se·rvii:e de eqti:i.~ fo,j_oni'y7s liill'prevail. 'l bc-'ret al i lis t shall te'rmii:Lit.e ·,ifie'r· eig li tec n (18) months . Ii financiaH:onclia6ns-."-arrant?ruid ,a1 :t1,e dis creti0n of t'he .:J>o lice Ch;eC:-:iii emploJ<!e, re called from la1ti ff to a 'cia:s~ific~tion:lowi t tlian .th.1t held at .t.l:ie rim,; of the ,b_yuff, ma y be moved up to the nig hest cbssificai:io1Fpri!vi ously -held ':it :an acCelcrJ led pace. · j: · · .:,11 _ ... •• :;!'··. "'.'' · ::;1;J · Emp loyees shall no t co ntin ue to accrue se rvice crc ciit, includin g se niority, or be eli,,.jb le for any uty benefits durin g layoff. In the eve nt of a la yoff , affec ted emp loye es will be give n as muc h advance notice ;;, poss ib le. · · · ART ICLE 9. CDMPENSATI N A.. 20 l2 Salary Schedul e Keg:ular Straight Tim e Hour lv Rare Poli ce Offi cer Probatio nary Po li ce Officer 4'h Oas s Police Offi;e~ 3<d Oass Poli ce O ff i:er 2"' Class Po li ce Officer l " O ass 521.31 $25.92 $28.48 $31.3 3 $34.45 B. The sc hed ul e in" A" above will be adj usted n Jr,nuary l , 2013 to rc flm the 20 i3 "market medi.·m" as dete rmined by the 20 12 Sa la,ySw,•cy. TI1c "market media :," will be based up on the 20 13 median wage o f eithe r th e to p rate for the lughe s: ranki ng pol ice offi cer ~r nwnum of ti1e sahry range for tOp rnnki.ng police off ice r (if the j·Jnsd.:ction u:;c, range s vs . a fl at rate) :1.t: Arvad a, Aurora, Bo ulde r, Q,mmerc~ City, De nver, Grce nwooJ Village, Lakewood, Li:tleton, Lon gmont .111d 11,o mton. The swveywill be co nducted in the 4'1' qu atter of 20 12 by the Human Resmu'C es Departm ent, wi rh the co nr.,mcnce of the EPB/1.. '!"h e Oty and the EPBA wi ll mee t by Novem ber 1, 20 12 to app rove d w ,Uiv ey and fimli 1..e the re vised salary table f r 20 13 . C Th e sc hedule in "A" above will be fur.h er adjusted on Jan ua11• 1, 20 14 to ref iect th e 2014 "1'.larket media n" as dete:min od by d1e 2CU Sala ryS 111vey. 11,c ''market media n" will be :iase d up II th e 20 14 media n wage of c ithcrtho top rate fo r th e h.i ghest ranki ng po li ce off ice r or maximum of the sala ry mnge for to p ra nking police off icer (if tlic jurisdi ctio n uses i.mgcs vs. a fl,,t rate) at: Arvada , Auro ra , Boulder, Co nunerce Cit)', I..>e nver, G ree nwoo d Vi llage. Lal,ewood, Littleton , l o ngmnnr ,nrl 11,omto n. Th e su rv q will be conducted in the 4'' qua rte r of 20 13 by t~e Human R.c so11rces Department., with the concurre nce of the EPBA.. The Gty and th e EPBA will mee t by Novemb er I, 20 13 tu approve 1.he su,vey an d /inaliu th e rev ised s:1.brymblc for 2011. 'll1e wage in crease provided for P olic~ Office r 4th Oas s through 1st Cla.,s shall 11ut be cu u,iJrn,J auto rna tic , but mther based upo n meri to ri ous se rvice. Said class inc rease may be granted or denie d LO an y individu ,,1 Po lice Office r upon re commend,1tion o f tb e Police O,id an d v.itl , th e app rova l of the G ty lvl.anager or dcsign cc upo n written notice to such indi vidml Police Offi ce r. 11ic date in whi ch th e cl ass in crease is ap prov ed shall dctennin~ tJ,c 11cw clas s anni vo1>a 1y da te. 11 • • • • • • .'\RTJG..E D. OVERTIME WORK A: E~~l6y,,,,s ~ove red -by this Contract shall ·_be compellSate d ae\ime and one-half (1 t/.l) th e" einplo}'£s re guLtr hourly rate of pay for all 'ass igneil brnm worke d ove r and abo ve th eir regular DAILY wo rk sc hed ul e. ,- B. Gv'c ri:iine . s_h;i,11,not be pyramided, co mpound ed ·or paid -rnoce' for · the same hour.; worl,cci-' ' " C 111c Gry retam.s the right to ass ign overti me work to any emp loye e qualified tO pe'rfon:n 'th e work .·. " . ,·c;ib . ,',. : · rJ :"· . /.:,-: ::-· .• ' • ;"·11 :~- -D. . Q;,b'rtiilli!,.:\,.iilab)e durin g a given watc h shail b~ 'off ered .on ·,a• ;;o luntary basis to ,inifonn e'a:officfo··wo rkin g during th e prcccdiog'<,;r sucliee ding V:'lii:ch , as dete rmin ed by.7ih~ ,\;i:ch supeniso r,:.i n o rde r of sc i:tioritj,: ,.Lf,no'officer/:icc'e pi:s, the lea.s t se ni or :~ffi~frrhay b~,icqwred to·work the ovc rtiriie, ,ii:taci;omnio aaci ori ,ri:ia y be auth orize d, & th e.Eii:y _inayr at'its discretion, call any offii:e r-in,ib,wiirk t!i c'-o\,c n:ime . • ~. ;~:~ :: 1 :-:r .. '::I ...... !'~ !:' ! , ' . ., : ,: {1·-~ ;\•._,v~;, E. . Ernployec:~~wbo workovenirnc, cal l.back,' aod/.or,'si:andh y b0,min:nay, in li eu of pay, ''tilie:cofupe nsarory :;me off-upoo mutual agri:e.IJ1~tik~rweeij,·.th ~,1;;mployee and th e emp loyee's su pc ,vis:i r.,..lf,the (l! .is no :rnutua1 :i,,,iit-c;_e iner\t;_tl\.e·:ei'!lpb,,ce shall be paid Members of the bargaining unit may accrue a maximum of eighty (8 0) hours of .c6111p,,_ni.atQEY·ii!li,,t0 ~,e ~d in.accord;mce wJth/;itJ'. o[ J;:.JJJ?i l¢:woo d :P olicy # 46 (Corperis~@y,,Tirr•). Q,ippei:i,s,~\QI)' ti;,1~ ·is ,.to be c9 mpens~te~;,at th e rate of one an·d ,o oe,half hours of time off for each one hour ,of ove rtim e;.call ,back, or standby worked in ~~c;ss of ilie daily scheduled w~d< sbili. -' .. · F. Emp loyees required to aa:cod firearms qualifi cation on their off-duty rime will be guarame ed two (2) hours ove rtime pay . 12 ARTIC'.I: 11. U1LL BACK A. An empl oyee o n o ff -d uty st.1tu s who is call ed b,ck \0 d,ny sh all he rrr rli,ed with a minimum o f LW O (2) liolll~ of pay at the rate of one and one half (1 J/2) Lht em ployee's reg ular ho url y wage rat e. 13. An emplo)"!e ca ll ed back 10 work rimin g the fim rwo (2) ho urs prior to the SL1 1\ or the ir regular shift shaU be pa id at th~ ovc1t im e r.ite fo r all ho urs actua lly worked "I' to the sta ning time of their rcgu b c shift. C Sho uld any r.m;,loyee be required to testify before an y coun or d1vis1o nal adm inistrati ve hearin g as a re sult or his/her off icia l d uties wit·h the Ccy, tl 1e um? spent by such c111ployce in prov idi11 ; such tes ti mo ny shall be co n,;idercd to be work time . Jf su:h appearan ce fo r te stim:my LI at a tL-ne when tl ,c cm1,luytc woulJ other.vise be off duty, the employee sha ll be pa id as provided und er Sectio n A and B ab ove. TI,c e mployer sha ll ~•Y to cl 1e Ci ty all wimc ss fees, aud oth er co mprnsa ti on pa id to the employee in co njun ction wi th so tes tilin g exclu ding mil eage fees. An employe e wh o is ca ll ed ror wiu ,c.s JuLy sha U present t•O th eir supe ,vi so r th e original summon s or subpoena fro m the co un or at the co ncl usion of such duty, ,hall provide a signed statement fro m th ~ clerk of th e co wt, or oth er tvidcnce indi cating the amow1t of time his/her pe rson was requ irr.rl. I)_ Whe n m emp loyee is subpoe na ed as a witn ess in pri va te liti gation LO 1.c 1tir y, not u1 h.is/her official capacity but as an individu al, the time absent by reas ons thereo f sha ll be taken as any acc ru ed leave 0 1· lea·,e witho ut pay, if all ac cru ed leave is e,hausr.cd . 13 • • • • • • AR.TI Q.E 12. STANDBY Employee s ass ign ed to standby duty shal l be credited with two :111d one-half (2 ½) hours of pay at ihc ovc nime r.ue of pay for each tv.'l!nty-four (24) h'our period, cltiring whi ch th ey are ·on s=dbi,, Eri1plo)'1!CS a-sig ned to sund by for less ilian a rwc niy-fo ur (24) hour 'co"acinuous period sh'll l be cre di ted with on (·l) ho ur of pay at th e oveni me rate for eac h such a.ssigmtiem .. l,1 /\RTIOJ: 13. O .OTI-iI NG A LL WA NG: A. The Ciy shall furnish, or reimbu rse th~ cos t 0f unifo ,m s, inclu din g leath er gear, insignias, dutJ foo wear and clm.hin E;, req uire d wh ile on duty, and shall pay all co sts of mainte~ancc . rc?air and clean in g thcrw f, provided that rccmb ws=msnt of suc h coses shall no t be rcquird if appro val o f the Po lice 0 1ief is 1.ot obtained in advw ce of ?urchase . .1\l.l emplo}t!C S assigned to non- unifo nn ?Cs i1ions for a period of thin.,• (30) day, or more and not r!qu ircci to he in unifom, ~llli n~ wo rl~ sha ll r :e,ve a cl orhi ng ,llowancc as foll m-s: l. Upon init ial ass ignm ent to a non unifonn po sitio n, th e employee !.h;:I\ 1c:eive a lum1) sum of $12 00 to co ver the ini 1ial cost uf pu ,diasiu g d vtltiu!; fo , tl ,c fiist ye,11 of th e em pl oj'te'S amg nmen l. Emµloyces , wh o leav e non-unifonn positio n vo lunt.a:-il y wi th in the fi1 s1 )"'>r nf I hell' ,ss icnm r·nt, shall rep ay the clo thi.ni; all owan ce at $10) per month fo r every entire momh rc maini nb in the f1rjt ye:i r or the ir :iss ignm cnt . 2. A i\e1 the first year o f their as sir;nm cnt to a non-un.ifo:Tn pos iLio11 1 off:c cr:; shall rece ive Sl OO per monm fo r each month that th ey •~mai n ie tl,e non-u nifon n ,ssignm cnt . B. !he employrr sha ll hr "''l 'nnsihl r· f,1r all los l or ,1olcn ite ms iar,m ifi cd abo ve, or r.l a,rn~c LO lh o same, as a rc:;ult o f the emµloyee's i:eglig,nce or dclibe r:lle act. C. ·11,e Cicy will pro vid e on a re pla ce mcnl basis a high quali ty bull et pro:lf ves t (f bci, • jar.kr t). Rep lace ment sha ll he made o nce eve ry f,ve (5) )~Or.., oc at such earli r time as t11c Cicy is notif ied o f an y evc nl or <.:o ncii Li on rcnd ~ri ng .)uch ;i vcc;t un s;ife fo r it~,; i:1 rc nrl erl p11 rp n<;e, l n rt,r. cvc\ll uf spcc iali,..c J u1 ~uston•'zcd ve sts , th e City will p,ythc same do Uar ainoum for Lh c Gty iss ued • and aurho ,izcd ves t with tl1 e employee p>)ong lh e diff ere nces in cos,. D . /\]] unifo,m ec emplnye ,.s shall h, ann m ll y rei mbur.;c d the cost of one pair of ducy footwe ar up Lo a maximum of $c00 . Offi ce rs sbaU pres nt a rece ipt fo r ch e foo twear to cl ,e Gry be fore rcce irin g the reimbu rse ment. E. F.xr.e pt in the case of the emp loi,ee ·s perso nal neglig ence, emp loyees shall be fuU y re imbu rnc d for any dcpanm cnt approv ed fireami, prescri pti on C)<!wcar, or flashligh t, purchase d by the emp loyee 11,m is da uld ~ed 0 1 d es troye d in tl ie pc 1fo nnan cc of rh e emp loyee's off ici al duties ; o r any dep.,r.:rn cnt ap prov ed firea nn purcha se d by the emp loyee tlu t is se ized as ev id ence and not rewrned to th e cmployce with in 30 dai,:; of se izure. 15 • • • • ARTIQ.E 14 . ANNUAL LEAVE Empl o)>ce s shall earn annual leave at th e fo ll o"~ng rat es . ·Length ~ 0-4 years 5-9 ~>cars 10-19\e•rs 20 and 'above 1"be earning li mits fnr •n nua l leave sh•II be ,s fnll ows: gngth of ,crvicc 0-4 years · : .- 5.9 yr'ars 10--19" years 20 and abo ve !-lours . per Year 96 120 160 170 I-lour; 240 288 . 3<,R • 40 8 A Annual leave sh.-ill oot be gr.,nt ed ro aay •mp loycc until , fte r compl r ti on of. six •(!,) moncl .s consecu tive servi ce with the Gey. • •• l '1 j ,." !·.B. '·" .Tu e schedule fo r use of :umual leave shall be d,,cermiu ed ,.by th e neeos:-o f "the deparTJnenL Annual leave sh.-ill be take n at a time convenient to and approv e·d by th e· Po lice Oiief. (S ee Gcy c.,/_ E ag lewood Adminis trative l'oli cy 30, "Annual Le ve", tor fun:her de tails.) •= I .,1 ;~ Annual l...e•ve-Pa:v . · , TI,c -cite ·of ruuiual b vc pa y shall be_ th e empl oye e's r-;ula.r straigh t tine hourly rate o f pay fo r the empl oree's regular job. Annual leav e shail be all owe d onl y IO tl:i e to tal hourly amount acc wnula te d durini; the pay peri od in w hi ch th e leav e is taken. Work Dun ne Annual Lea ve II after the empl oyee ha.s begw1 th eir ann ual le ave an d L¼e Gey re qum:s Ll 1c employee LU wo rn: during the sche dul ed a1mual leave peri od. the emp loyee shall be compcus atc d a.s fo ll o ws : A Tbe employe e shali be pa id for all ho ur, wo rked ar th e ov enime rate . B. Th e employ.,c sbail nor be clm 1;cd wi th ann ual leave fo r th e oumber of bow~ worn:e d 10 Th ere sha ll be a one-wee k 1111n11num o n use of am1 ual le ave tim e, unle ss oth erwise au 1ho11 zcd by the Polic,· O ,i cf or his/her d cs icr.ated reprcse 111a1ivi·. (F.xr.r.pt:io n: If all pcr.;o na \ kavc has Ucc 11 :.:xhausu:.d ,u.cl d c t:mploycc is ill or in1urcd 1 annu al b wc ma y be ~ub::;Ut ulc d for pc,~o na l kave, and will serve as the cli111in auo 11 shift m order ro aec css Sho,1 Tenn Disabili ty . 111 thi s ins'.a ncr. d,, ,·mp lnye, 11111 si not ify his/her superv iso r one hour prior to the st.irt of h,s/hc sh ift.) -n1 e n 1a ximum use :i f ann11a i leave sha li c no •rcatcr than ,he a1m11nt acc wnulare d by the employee du,ini; the P"Y pc ,i in whi ch th e leave is t.,kcn , and in no eve nt sh:tll the annua l leave exceed fou r (•1) cunscc mivc wc,:k,, u11kss oth erwise auth orize d by the Police Ch ief. Any e mp loytc whc, is sc:p.11'Jtcd iro n~ die service of du: Cit)'t i.e., 1--;lin::nc 11 L1 te m1i11a t i:rn ('f emp loyee has r.o mplctcd six (6) mo mln o f co nun uous sc ,vice ~,th the G ty), o r layoff, shall be ro mpenr:ate d ror rh e unused :1 nnu.1 l lc:ivc tim e ac cumul.uelf al th e ti me of '>t.p:i ra1.i on :i t the cmp lO)l!t's 1q;ula r huwly wJgc t,tlc. Ann u,,I leav e cs not to be us!d LO exte nd an emp lo)"!e'z da te of ~c paraLion . · oc h office r wi ll bid or.c annual lea ve, by scnio,ity, for the ye ar's pe1i od , Ja nua,y I throuph Dece mb er 3 1. A di uo na l an nual lea ve pe,i ods will be gra nte d, on a fir.;r requested basis , o nl y aflfr all se nio riry-bid annual leav es hov e bee n sc hc<lubl. ·n ,e biddi ng p10cc ss for am,u al leave will rnke pla cr. in November as sc hedu le d by the Un ifo1111 Pa crol Dut eau co11 111 ,n1dcr afte r co mpletio n of all biddin g ,o r watehes and dais off. Anmi,I lrav,'< arr ex pe cted robe sc hcd u.led in good fa ith by each emp loyee and shall specify tin! cxa ,.t Jates des ired. Annual leav e will he adm inim red ,1t th e dis cret ion of th e Poli ce ll1 ie f or des ignee fo r perso nnel x:sig ncd LO an y other Bureou(s). 17 • • • • • AR1la.£ 15. HOLi.DAYS . ."·., .•A. 0ffice rs assigned to th c··Unifonn •Patr0I Bureau sh:ill be sc heduled :for one hundred (t oo)·~'o urs -of boli daytim ·w uJ, pa y,, thc"dis pn.-uon' of tlic Poli ce Oiicf r dc signce :. .,,,- 1-Iolida)s wi ll be l,id .if u:r .ill ,1111111.1\ ·lc.,v~ ~,:L, lx:cn bid br seni ori ty, wi th annual leave takin g prece dent over holi da)s . Tl1 c bid time for ho lida ys is th e same time as ann u.-tl leave acco rding to ·.h e bid sc hedu le, e1ccp1 1h at any li olida )S no1 1c li ed ul cd m '""d l,y A ui;us t I of tlm ye ar may be ass igned. B. Of fi cm as,ign r d to th I nv cs ugauvc Services Bureau will be granted ru nety-s ix (96) bo UJS of time off or, the rri;u larl y ob,e,vecl Ory holida)S -If a boliday falls on one of their re gularly sc hed ule d cays off , d1csc cmpl o)cc1 wi ll be give n an altern ate da y off. "Th es e officers ma y als o be granted a ··noaung ho liday' o pt io n. lhcy 11~,y b allowed to exchang e an y of th e bel ow listed ho li days fo r any otl ,c r clay in th e vcar hc/s be is oorm.,ll y sched ul ed to work Scheduling -..,ill be mad e ",ith the appro v,1 \ o f t\1• Po lice O,ief o rdes ignee. Pn:s idems· Da y Vctcrarts Da y r:riday aft er Thonlo;1,1ving Mmin Luther Kin g D:1 y L.,b r Da}" !"vlemori.-tl Day O:itisums Eve New Y!!ar's Eve C If afie r tl ,e emp lo)'!e bas be gun th eir holiday and the City require s th e e mpl oyee to work durin g the sc hedu led h lida y pe ri od, the e mplo;te sball be co mpensated a,, fo ll ows : 1. ·n,e emp loyee shall be paid fo r all ho= worke d at tl::e ove ni= rate. 2. 'T11 c employee shall no t be charged wi th holi day time fo r the nwnber of how1 wo dre c.l . D. \X~1 c11 a new o ffi ce r is hired, he/ she rec eiv es an initial pro rated ho li day leave balance. When an off icer tcnnina t s be fore th e cud of th e ye ar, holida y lea,·e r a.sh nut will hr prora1 cd. If a n11n: .. 1 olfi ccr does not use aJl of his /he r holida y leave by D ecember 3lr. of a given ye,u , ~1t· 111.u.,c d pv1uu 11 will l,c fo rtci1cd. E. l·lnlit b y leave wi ll be admi n,~tcrcd at the dis cre ti on of ii,: Poli ce Qiiei -,, rlcsii;nee fo r pc,;oo ncl .1.1s igned to 111y oili er Bw-ea u(s) . 18 ARTf O _E 16. ADMIN ISTRATIVE LEAVE Administrative leave wi th pay may be gramed an empl oyee at th e disc rc:ion o f the Police d1icf r desig nee . "This ltave i~ used when circumsta nces require in the bm ime rem o f the Gty ~nd/ o r emp lo yee that the emp lo)CC should i.enipo rarily be re lieved from duty. 19 • • • • • • ARTTa.E 17. F UNERAL LEA VE 'Tbe Police Chief shall graad~vc ~rb 'pay co an employee w arun'd tbdi.weral of a member of tb e ernj'loiee's famil y. Th e mu:nl:iifr .cif d:i i~ granted sball be gov emed·by 't:l,·~·ci n::um,rnn ce.~ of tbe case, but in no evem shall they exceed sev en (7) cale ndar clai-s . For the purpose of this secrio a , "employee's famil y' shall mean tb e emp loyee's spouse, or the children, grandchildren, paren~, grandparents , brothers and sisters of t:bc employee ornf th e employees spous e: 2 0 /\Jtr£0.E 18 . P ERSONAL LEA VE Ali e mployees co ve red by this G:>mmct shall be grnnted 48 perso nal bvc how, wi th pay wh ich an employee is entitled to use fo r the fo ll owing purp o•;es, A Employe e's own ilh1 css/111ju1y Il. Illness/in ju')' of r.mr loyees C,m il )' C. T o mend ro µcrso nal Liu.,i ncss Em 1:>loyccs shall have until Octo!:>c r 31 " o f eJch yea r to use th eir anm:a ll y all onzd perso nal le av e. An y un used perso na l leave hou1, shall be co nv ened LO annu al b ve hours at a our. hnur LO o ne hour ratio. l'c 1,onal leav e sha ll be sc hedu led and acl rni nistcrc<l under the direction of th e Po li ce O1 icf. In ,he eve nt of ilL1ess/inj ury in whic h persor.al lcav~ is re quested, the em pl oyee shall 11 otif y their su pe1v isor or o the r perso n dcs i;n,rc d !:,y the su?e1v ,so r Jt least oae (I) hour prior to the ir i:cl 1,·rl1 ,l ed reprn1·i n~ t.im r.. Pe rsu11a l leave ,h.iU Le prorJtc d io r empl oyees begin nin g and tcrmutat.ing cmpl oymc 11L with th e City. • • • • • • ARTI CU: 19. SH OR.TTERMDISAB!l.!TY (S ID) A Defini ti0n ,. ,· :l:Jpo n co mp).etiq~· of 90. days of service, s-rn leave is granted ro r.--~011-se;.,,ice co nn ~;:;,,d injuries (exc ept-as desc'iibcd be low in section D.,2 .,b.) or illnesses · c\f an employe e whicb -preveats the cn,p loyee fro m pe rf orming his/he r duti es as a Gry emp loyee . R. Provis ion ._1 he -Qty'·;igiue t to provide . SID leave witb pay for e mpl o}1;c :; abse nt as a result of illness/in jllTy ad o ll ows : ·.9l•daY,S-4 ye·a..-, s-9 y,,a'rs .... 10 +)<!.Uli .l 47 h o urs 520,l:id urs ·., 693 ho urs ,.;·· C &c wnulaU011 and fu-stq r.;,Uq □ .. ' '-' SID .le?ve';'s ha:iJ ·a~r:•bc .accum ulative except that o n Jw ua9'0h of,:eacb yc3:r, the, Cit}· shall resrore l 00% of th e nwnber of h~urs previously use d by an employee as fo llows: 91 days-4 yea.-, 5-9 ycars 10+ years up tD a maximum of 174 h ours up tD a maximum of 260 h our.; up to a ma.ximum of 3 47 h ours Suc h res to rati on shall co ntinue each ye ar until such time as the em pl oyee accrues the mmmum numb er of hours for whi ch he or she is eligib le under J\nicle 24.B. D. Utilization l . Up u u completio n uf 90 '"')~ of serv ice , authorization for STD leave "~th pay shall ::mly be i;ranted after the first shift of disability. Th e first shift o f disa b ility \\1ll be paid with LIJ e e!'.:,p loy~e•s acc umulate d leave time in the followi ng order: personal lcav~, ann ual leave, holida y leave. Afte r all accrued leaves have been exhausted, the first shift of dis abili:y will be leave without pa y. 2. Auth orizatio n fo r Sm shall only be granted for the fo ll owmg _n:asons : a . Pers onal illne ss or mjwy not sr·rv ice co nnecte<', iodudin g maternity re la ted disability. b. Se rvic e connected iniwy o r illn ess o,1ly alter th:: nin ety days descftlled 10 Article 25 , Workers' Compeosation, bas bee n exhall5ted. r-. Rero n:in g of s·m ·n ,e employee o r a member of the emplo)<:e's househo ld shall notify the ern ploytr '< supe1vi sor at bst u 11c (1) hou r fl' ior to the cmpbye:'s sc hedu led repo 1t ing :imc. No $11) leave will be gramed to an employee who fails to :1ot ify the ir su pervcsc r p,io r to the beginnin g or he emplo)r.!e 's worl: sc hedule unless cin:u11\lt:1nces beyond the contro l o f the empl oyee would noL pcm,it:. Ver ificat ion of Dis abil icy If absen ce fro m wo rk is three (3) dai~ or more , a med ical re lease mus t be prov ided to th e emplo yee's su pe"•isor, who will f rward it to r lu m:m Reso ~rccs for poss ibl e F,mily and Mc dic:1 I Lc11v.:. qua l.i fiL dLirm. If the Police 0 1ief req uires a phy.;ic ian·s st.1tc me111 o r clisab ili 1:y in add iti on 10 tk 0 11 0 me mio ned obove, th e Gty sha ll be ar reaso nab le anc necessa:y costs required to obta in ,Jc:1 pli y,ician'c;; '.t :1 tc:nr rn . !-[. Ahm,· or STD /\n e r:ipl oyec who make s a fa lse cla i:n fo r STD leave shall be su b1ect to dis ciplinary acti on. • • • • • • ARTICLE 20. WORKERS ' COMPENSATION . A. for aIJY on-tlie -job. inj ury whic h causes any cmrloyc< to'be · ibseai from ·~orl" a ·rei~ of · such inj)ii,: .. i.he'-Gifsball pay tci suc h 'm,t,lcifee .,4~/li;r fiill ::~"keI -fro;;, the first da y of -b:is'l·lilr ;Jise acefi-o m~i:ii\ip to a.nd incl udin g the '9_o~ caJ~pa.~_'.cGf ct(i~c &iiib}er.i:~e( k ss :\\n arever s~~recc ived:liy_ i:hi: /~p loyce:as cfoability wage\ under '/w9~is_' c'6i~P•¥.~~~·[l.t~r: ~'?"'ustio u of the oin ery (cfo) cLiys ·;iFili e{;mpkiyc e is still disah lcd;°li e/ shecr.,ri ;\,iil iii, leiiy,'-\'indcr'th ~,pio visions of.Articl e 24. Th e .c:ity reserves th e righ t to require any e mploye e o □ iajwy o r disability leave to su~m~~:10 al, -~,xa~_i1a~iiiH(s(k,G!J',iippoi6 ted p\i}~ic@(l(a(.ii;:c ,~W~',eifle~'.c 'Bf ~der th e •provisi~n-cif workc'rs''coro\x:nsa□o n ·or rh c rc ci rcme ridpensioa'·pib,;is ions as p~~,j clc d' urid cr State Statute. , .. ': ,.,-::. . B ..... 1:',ll inj tmcs th?.t ~ccu r u•.m~•g workin g ho~ .. slul l.,b~,-1cpti rkilJ, the employe e 's ·s,r'ri<•r'\'isnc v.,t.hia ' 2,'.1,,·bo,iri'.!'ci f,thc injury ci r before .'tlie .,eii:ip loyce·11lc aves .1·tlieir department of empl ~ym~ri t'~tl ~s's c~ili~~cc's bc,o □c: tlic"c'oncibl c5 f ili°t-?mpiiiy(;~\,:Oi.ild·ii9~ pc\'fui i.> .~.~~· • • .. ~ .:,~14\·~~\!~·•·1·•,.1 ' •,ill; ,r i ..,"<~1,1 11:·,.;,;;i'.:·•~f'·:,;_•.::;_,!•1 .. C D urin~ the term of this Agreemen t, th e Ci ty sliill 'p"'.iy:ooi 6if'(11/2),6f ·th e si,te• man cfated co ntnbution fo r death an d disability pursuant to § 3 [.J 1-811(4), CR.S ., for off icers hired ~r January 1, 199?, ,I,' · · .i ! .I , ARTlOJ:. 21 il.JSURAJ,CE A. MED ICAL The City wi ll pa y 11i11uy pe,cem (90%) of the pr:miwn cost fo r "rncploycc nlr' cove rage, cight,•five perce nt (85%) of the premium cos t for" employ::e p lus one" covc"ig: and eigh cy percent (80%) of "family" cove rage for the medi cal insuran ce pl an de;ignated as the bas ic City p!:in . Employees will pay I 0%, I :i% or 20% of th e pre mium cost If the Ci ty offe rs an y opti onal medica l insur.m:c plan(s), the c111pb yee will P"l' the di ff ere nce betwe~n th e Gcy's co ntribution d~sc ribed above and the pre miu m cost o f the op ti on al pla n r h nc;f':,. B. DE1'.'TAL 11,e City will pay :iin ety perce nt (~0%) oi the p:e mium cost fo r "cm plo)~e only" covemge, eighty-f iv e percent /8 5%) of the premi um :o,t fo r "cmpioyee plu.1 one" coverage and eighty perce nt (80%) of "fam ily'' cr,vmge for de nul insu,~nce. E mployees wi ll pay 1•J0/0 1 15°/o or 20% of the premium co~t. C. Ll?E • Term life in surance will b e prov ided by the G:y fo r employees co ve red by this Co ntr,cc in an amount eq ual to one year's sa lai y os spe.c ified in Anirlf 9.A or 3, W1 11 pt:t1 sa Li u11 1 whi1..ht:vc 1 appli es, not to exceed $50,000. • D. Any cfup ute co ncern ing the interpreta ti on or applic.,cion of benefits p ro·✓1 ded un de r the hcaltl-_ or de nta l phns slrn ll he s11h jr.r.1. to th e pbn appeal process . It is ex press ly uncl c,smod that this articl e i:; a non-grievable item under 1his Co ntt:ict. • 25 • • • ARTI Q..E 21. RETIJZEE HEAJ..:JH INSURANCT: ASSfSTANCT · . _-it~ undcrstpod and :i!,'TCcd by both-p:u-ties :chat "¢y re ferral to heal th .ins_ur:,.nce for reriree s or ~n:ure rcruj!es is ·□ot to be co nstrued as a P~!qfcli¼_Qj ari-act. The .Cny agn;cs to pay the retiree $75 .oo·'pe"r'moii tli for ·empl oyees who re'cin~'d''c:m 6"r'l:iefon:!'·Oecembe r >l , ·1994; :ui"d $100.00 pe r month fo r emp loyees wh o retire on or after January 1, 1995 . .'\.R T[C LE 23 PE NS [ON/R.ET1RE'tvlENr P LANS O n o r be fore j :lfl uary 1, 20 13, Gty Coun cil sb U app:ove a 11on -bi ndi ng reso lu tion gra ming swo 111 po uce offi cers of the Cicy (incl uding all those in the EPBA) pmial entry into the Fire ,nd PoUcc Pen~ion As sociati uu of 0.,\ura J u (FPP A). FPPA sha ll es1.ab Ush the proced ures and timdi ncs fo r l'Pl'A irn pl cme m.1tio11. Of/icel5 who are hired befo re the fina l imp lerr.c ma1ion of the Fi'PA r"m inn procr.101 shall con ui buLc 10% of h:s/l ,cr bosc wages into the FP PA Smtcwidc Defined Bene fit Plan and th e Ci ty shall conu i bute 10% of eac h off icer's base wages imo the FPPA St.ircwicl c DefincJ Bcn c'it Pinn (u , as man dated by State statute). O ffi ce,, who are hired bcfo,c the final inden,e ntoti on of the-FPPA pens ion program , but remain in eit her Ll,c lOv!A-RC J cfi 11cd cu nuibuti on plJ 11 01 co nv ert 10 the FPPA sponsore d ddmcd co mri butio n pbn or the FPPA hyb ,id plan w1 U comri b,tc IJ% of his/her base wa~e s imo tk ?Ian and the Ci 1 will com,i bu tc 10'1/o of eac h officer's b:.sc wage s ,mo the plan. Oifice" wno arc hired aft er rhc final implcmcmation of the FPPA pension proi;mm sha ll be enro ll ed in FPPA's Statewide Dcfinc<l Benef it Plan a11d he/s he shall wnt,iuutc 8% o f lm /1,c, l,.i,e wage s 11 11 0 th~ plan and th e Cu:y w,11 connibute 8% of h:s /her base wa~es into the pbn. • Tl1e pia n documcnLs for th e City of Englewoo d [OvfA Rc,ircmem Corpo rnt ion 40 l (a) Money Purc hase Plan and tl:c f'PPA Pl.11,s will Le .ivailabl c for in spect ion in the Departm ent of Finance and • Adm in istrative Se rvi ces . • 27 • • • ARTI O.E 24. RULE S A.1\.'D REGulATI ONS . . A. Except as lirriired :Sf i;h c e,1i~ss u:nns of 1..his Co o _tract,·tl1 e,G iy ret ains the ri ght . m ·.promulg:ite reas onable :u.l cs . regulati oii.s. policies; proce dure s and · directiv cs .--:•Said .rules , ·i/,gulatioiis;,po ic ies , ana procedm:c s ·ai:tp •ilii,,'ci:i ~cs•· whic h are ao all ege d -vi c:i L~tio c :of tl ,~-·&,fara ct shall _,~~:subjcct to· me gri evance pro ced ure ,-!··.,,. . . .., . ... , .... B. . ' .Th e Gty agrees .ro,m eet ,,;,d ·co'nfe r in a timely m:ll'Uler witli th ~ ~:o~;~rio n ·concem~g th e fo miulation of chan ges of -rules ao d regula tio ns, policies , p,·Ji:cJun:s 'anJ 'directives. ·• ·.r, ,'.:-•• r , . ; . ·. ~ . . . , 28 AJrnO...E 25 . DUES DEDLX:Tl ON A. 71,c l.iLy agrees to rlerl11c.1. t.hr. Assl)c.i at.ion d,ws on ce eac h pay peri od from the pa y of those emplo)'ees who individ ua lly request in ,vriting tlm su ch de ductions be r:iad e, ,,ub iec t to th e garn.isL 11 1e 11L laws of the State uf Colurado. 11 ,e .mount,; Lll be J ed uctcd shall be ce1tii ied LO Lhc C ity Di recto r ,f l-l wnan Res ources by the T reasurc r of the Asso ciatio n, and the aggregaLc deduct ions o f all emp loyees snail be remi tted toget her with an itemized statement. to the Treasurer b)" the !S tl: o f th e succe~c:Eng mo nth, after such ded uction s ore mad e. Tn e aurho rizot ion shall hr revocab le dwing the term of th e Co ntra ct, upon a thin:; {30) day wri tte n notice by th e emp loyee lO the Cit:; Finance and Admi nistra tiv e Serv ices Dircct0r. B. If no wag<,s arr. paid an a•.tthorize d emp loyee on th e last pay pe ,i od of a giv en P")' pc1i od, de du ction fo r cha t pa y period will be mad e from any wage s which may be pa id to h.im.'hei u11 Lli e i;ex L succ::e Ji11 r, fi11a l 1110 11tl Jy City pay µcrio d. I, is cxp1esly understo od that th e Ci, y ass um es no li"bili t)' and shall not be li able fo r the co llec t.i on or pa;menr. to '.he Assor.i ation o f an y du es durin g; acy ti me tha t an tn1ploy::e is not acwa ll y workin~ fo r the G .y and actua ll y o n thr pc.yro ll of th e Ci1y. l n th e eve111 of errc.:· on th e chrrk•nff list , rhr, City will nnt hr rr•;pon•:ih lr I n 111.ai<c adj usL 1ncnLS, w1ti l notif ied by the · rrcas u:·c r o f L'.1c A::;:.oc iai.:i-J n. C. ·11,e A;soci ation shall ind emnif y and hold the Ci:y hm nl css ai;a inst any and .,U cl aims, su its " ordm, or ju dgments brought or issu ed again st th e G .y as a re:LJt of any act io n L1ke n o r no t take n by the City und er the provisi o n of this A.1ticl c. D . Chan ges in the dues am ount to be ded ucted shal l be lim:ted to two (2) chan ges each year. md pcov ided a tru 1t)' (30) da y written notice is prov ided the City Directo r o f H uman Reso1irces. E. Should the change in the de du ction amou nt or meth od requi re a co mp uter programmin 11, change, the As so ciation shall be respons ible for chat cos t of such change. ,r chan ges, at $,0 per hour with a fo ur (4) ho ur.; max imum. Paym ent fro m the Assoc iation shall be n-.de to the C ity Dire cco r of Hum:111 Reso urce s ,. ··.nin ten (10) day.; of rcce ipc of bill ing. 29 • • • • • • ART1Q.E 26. ASSOClATION ACTIVITIES ·, .. Jl,e: Gcy agrees tha t during w,:,rking .h!Jw, on the Gt)" premises aod ,vi th out loss of pay, Afsoci.nion representatives ma y be al l9we d "to: aoeod .-".ssociation-manag~ment ·meetings; attend ricgotia~o n scss ioa.s;" pciSt .Assoc iariori riiiJ~es on Gey des~naced bulletin ~"'o:ilili ; solic it~Assoc i.1cion rnember.:hi ps during emplo)"'c·s noo-wo rk time; and represent employee's · on grievances -and dis ciplin ary maners prov ided L:.,c work _l9ad pefI!UlS a.s determin ~d by the Police Quef or des ignate d repres 'enimiv c ·and requires no oveitirric 'pay._. , :· ' -.,· · ' • I "! ~' ' 30 !\R.T f LE 27. LETTER OF CO RR ECllVE !\Cf10N A. F. xa mpie s of ,·ea.io ns that may result in an oral or written co rrectiv e actio n are listed under Ciry o f En glewo od Administ rative Po li cy Manual , Policy H 25, "C.OtTC ctive and Dis ciplinary Auion", and the Engl ewood Poli ce Dcpa 11111c11t o,,ciat i n M1nual, Sectiuns 3.1, "Code c,f Co ndu ct' :u.1d J.2, "Disc ipline". B. TI1e emp loyee shall have the "PPO t1 1mi1 y to subm it written c.om m1•nrs in r?spons, 1,, any wr ,rt on co rrec tive action which 1s LO b, in clud ed in th e emp loyee's off ici al per.;o nn cl fi le. C. 11 )e employee 1t t:i.ins the 1i~ht to requ es t an :1 dmnus tr.1fr,c revi ew of .my ·wnttcn ro rrcc1 ive anion which i, 10 hr. inchtClc-<l in 1.he employee's offi cial perso nne l fi le. The Po li ce G,icf sha ll ce tennine th is ad ministr.:tiv e m•iew procc dw-e. A rep rem r.ativc of th e EPB A n,1y be ln ::lu <lcJ iu thi !> ad111i1 1isLral ivt: re vie w p1ur..t:ss al U1c c1 11 µloyre's 1cqucs1.. \X/1 itten fi ndi11 bs of th is ad mi nistnttve review shall be pla ce d in th ~ employ.:e·s o ff ,c b l pc !'lo111 :cl fi l,. D. T1,is An.ic le sha l: 11ot be g:icva bl c under th is Co lll :-.1 r.1. 3l • • • • • • AR'nCll 28 . DJSOPUNARY ACfJO ,: · "Disciplinary acciqns-.ire ·i.hosc personnel acrions administered ar;:iirut " an -ecriplci")<:e for an offensive act or poor job perfo~ce, whi ch ac-..ions adversely affect th e ci~;.;,,nt pay, current SL1tUS, or u,nure of th e emp loyi,e . l. Discip linary action pe nalti es includ e suspension, demotion, and discharg e of "an cmp luyt:c . . 2. Discip linary acciop imy be administered concu rrently with c6rreci:ive ·acrioris ·., ' ,' ; ·, -~ .l:li··} :•. ' ', ·:.-.-,. 1-r· ,. Reas ons for dI.;°cipiiii'.iry"ac~n arc defin ed under Cityof Ehg le\\~od -'Adini~iscrativ e Policy _ Minua!;:J>vljcy # 25 , "G:>rre ctive an d Dis ciplinaiy-'Act.ioa'·i<:ind :th e . Polic e Opcraii on.,··Maiiua!: 3.t', "Code of Co nduct" and 3.2, "-Di.ic:if!lihc'r , :•·," ... ,' ;rj : '-',:!I•~- .'\n emplo y,:e shall be allow ed at his/her d.i.scretion one (I} Association rcprese □tattve: rn be prc:;cnt du1ing prcd isc ip linary meetings. Tnis pro vision sh.1.U apply onl y when an employee .dc si!l"s the assistance of an Assoc iati on rcp~sentative and only wb e □ the employ,c believes that disc iplinary .aqion . .is defined above inay'~e -cikeii ·agairist th e emplo~e. · .::<'' ; . _.;: , .: . . ~,.• .. .. ;,:!':..;:1, t?·'.·~ ,, 'I 32 ARTICLC: 2'J. G lUEVANCE PROO,D:.JI \E A gn evancc 1s def in ed as an alleged violat ion co nce rnin g t.he inte1p re1.1t1on or ap pli ca ti on of o specif ic prov ision nf t hi , Co ntr:i cL 11it emp loyee and the Asso ciati on shall be req ui re d to fo llow th e procedu1~ a, set out below . rr 1.he cmplO)'Ce/ Association is unab le LO Sett le rhe g,i cva nrr or disp111r rmlly oirl ini"n~n:iliy th ro.ig h his/her immediate supe f'·isor v.ithin seve n (7) cale ndar da)> of 1.he date of the 0ccu11·e nce of the gneva nce, or th e empby.!c's kn ow ledge of it, the emp loyee m2y wi1ltin the succc1.J111i; sevc 11 (7) calend ar days hi e a wtitten r;rieva nce wicl1 his/her sup erv isor . ·n,c supe 1visor shall attempt to reso lve the ma1rcr aad shall respo nd in writin g D the e111 plo)'CC with.in seve n (7) calendar da)~-An A,socia1.ion or gm ·r.1 I i;1icvonce sha ll be prese nte d di rectly by th e Pre side nt of El'BA or his <l cs ig11l.!t: Lu Ll 1c Pulice OUe f. Step 2 l.f th e grieva nce s1.iJJ rema in s unreso lv ed, it sha ll be p11!se nted by the emp loyee to the Po li ce 0 1ief in wri tmg withi n seven (7) calcnd1 r dJ)S follow in g recei pt of Ute supc1viso1 ·~ 1c>[XJ t1 sc. TI,c Po\i:e G 11ef shall re spon d m wti ti~g within seven (7) :aienda r days . ff the g1icva ncc still remains un reso lved, it sha ll be presented by the employee t0 the Gry lvla nagcr in wm i.ng \\othin seve n (7J ca lenda r days fo llowing rece ipt ol the Poli ce Oiicf' respons e. TI 1c Cicy Manogcr or his/her desig nated rcp rescn mi·,c shall rrspnnri in wrir ing withi n f 01 mcc n ( 14) calendar .:l ays. 1f Jic 6,icva ncc is still unreso lved , ;he emp loyee •M thi n fourteen (14) calendar da ys :iiter th e rep ly of the Gey l'vb 11 ,gc1 or lt.is /1,cr Jcsig11a ted rcpresrntaLivc , 1my by w,i11c 11 11oti :c 1cqucs t the 11 iatt.cr be heard by an aib itrat0r. If with in fiv e days of th e req ues t fo r arbitrat ion tl1c A.,s oc iati on anri the Gt:y-can not rnu tu:J ly agree on an impart ~1I arbitrator, a requ~s t will be fi led with th e America n Arbitration Association for a pa"d of seve n aib itr.110~ 10 be scm t0 th e pan ics. Tiie ari)i tr.i oo r shall be sel ecte d by a meth od of a.l u:rna□v e s11iki11 g of names from th e p;t.n c~ wicl1 th e firsr. strike dete rm ine d by a co in flip . The foul na me lcit on th e pane l shaU be th e arbitr.1t0r. TI,c arbi tr.1t0r shall be requested tO iss u~ a d!!cisi an wicl,in thin-y (30) days after conclusi on of te stim ony anc! argumc nL Eac h r JJ.ty shall be re sponsibl e fo r co mp ens at.i on to irs owu rqm:l>cnta t'.cs an d wiu,e»es. 'Jn e fees of the arb itrato r shaJ I be shared equally by the Associat..v □ and the Oty. If either party • • desires a ve rb arim record of the pm r.ee rlines, 1t may cause such a record to be made, provided it • pa)~ fo r th e record and m-.kes co pi es avaib blc tG the a.rbitr.uor. lf the other party ~.shes to have a co py of th e rr.ui,;cripL, it shall sfmn: equally al l com of die transcrip L 33 • • • . .' ., .' 1 '.· , . F,i ilure by '½I emp lq~c or th e Assoc iati on to comply ";t!:i ar.y time li.11.1iL1ti 'l □ shall con .;cinm, a s'ci:ile'o1e~t'lOr ih c griev.ince", ;sliou!d·.th e emplci}C r .-not ·~spona•w!_t.hin the 'pre sc nb c_cftime, the gri c~.;;~c'_;.;;Jrauw,iil:iciM pro.cce cl to th e"next <rep . A, th e-·ii-npl_oy.;e 's option, th e -emp loyer ma y ~~:~~z;::::~ili~-to ·re_Spond · .. .-r ' 1 ,. • ·• ::,-~'.:~ · ,,·•_·:. ~:c·~-·_ :•,~-:~!f~: ·;.;..,, ,. ;. _•: ·, i.• Ill U,e arbitrator shall have no powe r to add m or subtract from or chan ge th e te n:ns of ;his Co ntraCL 11,c w,ju,:11 d,cis_i9n of th e aruicrator sh.J '. i -e fiua l and bi~d0g upo n the P:"Fcs. Th e iuli"ia;i1br ' shalf limit-'·his l ncr'.ik cision suict.l y. to th e' Jfn/:1-., ,: ~uomi m,Pwhi cli-·Sas'•,1,ee i1 properly ·proct•s;e d ·iliJUUg h1he gri evi~lCe 'ProCe d~k out1incd · " ·· \!.,.i · ··:.i·1r -~ ·;.•.t• ·, ·1 :-,,,· , Pro rr1;<.i11g Grievance DulID~ I-jou !··""'!"i 1'~~-.... ):.i•--J'1 f --~.-' :·••... .. i•' :,;~ G rievan ces may be in vestiga ted and pro ces se d by the employee an<l e r e (I) on -duty As soc i:tci on re prc sc nraci vt ;it the rmp loyee's n:-qu cs t <lurin g wo rking bow~ ~.ru.::;n . ::a -:onab lc Lime limits wich our loss of pa y provided nouce is gi,•e n and the work load permi t .. ;.::::-. \ ,.r .r ~. i -' 34 /d1.Tl0..E 3 1. EXO,US IVENESS OF CON"IRA CT The Gey and the As sociati on agree tho t ch e ccm,s ond provisi oi,s he rein co nta ined co nst innr the entire Contract betwee n the parties an ~ SU?cr;e d, aU p1e·,iou s commwucatio ns , :ep1~sc nt.1 iv cs or ag reeme nt.<, eith r:r ve rba l or writte n, between th e panie s wi th resp ect to me subject mane r he,~;"· Tn e Gt-y and the Associat ion agree that all negoti abl e items have bee n disct:ssed du,iP,; dw negotiat ions lead in g to chis Co nt rac , and, therefore, agree tha t 11 egoti ati o11s will not be rcu peno d on any it<'m dllling rht li fe of thi s Cont:-act exce pt by mu'.ua l agre ement of rhc ran.ics. IN \'vl T 1'.SS \X'l-!EREOF, the panics have caus ed this Comract w be signed br ti1e1r ,e spc ctiv c rcprcs cmati vcs , and th ei r sii;natures pbced thereon, ou chis __ day of July, 20 12 ll En~lcwoo d, Colo rnd o. OTY OF ENGLEWOOD Ra~dy P. Pen n, Mayor ATTEST: GtyOe~ Gt-y Manage, EN GLEWOOD POLI CE BENEfff ASSOOATION Mark McC1nn . Pres ident 35 • • • • COU/\'CIL COMMUNICATI ON lul y I 6, 20 I~ 1\grncfa II Pm : 11 c 1i Subject: Reso l uuon ex tendi ng th e Te rr p o r :uy Su ~pe ns1o n o r M oraIor iurn o n th e En forcement o f Se lec 1ed Provis ions of th e En glewood Municipal Cod e Pertai ning to Ban ners , Port able S,gns and \·\ur,1ls In itiated By: Conum m1tv D eve lo pmen t Der-·artm ent I Sl aff Source: Alan White, Direc tor COUNCI L Gt l' I AND PREV IOUS COU N CIL ACflON City Counc .ipprove d Res lu tion r--o. 76, Se ri s of ]009, o n October 5, 2009, es tabl ishi ng ,1 t emporary su'i pe nsion m moraurium on e :1fo ,ce m ent of cer1a1r, secuons of the [ngl ewood Munici pa l ode ~000 d eali n g with bJnners and p ortable signs Council also app roved Resolu tion N o. 28, Se rie< of 20 I 0, on Feb ruary I , 20 10, e'i tab l1slung a temporary su spension o r m oratorium o n e n force n1ent 0 1 '.h e dis c reti o nary Jpproval pr oc St, rel.1l c d to \v,111 murJ ls. Cc,mc d combined the two mora lo ri a (b;rnn er/porl .:tbl es ,md murals) i nto a :s ,11 1 reso l u ti on and ex ternh:!d 1:'CH.:h mora l oriu rn in 20 10 un der Resolu ti on N o. 69, Se ri es ~0 10. SuL ~N?1 1~.Hl y bo th m o rat o ri a \\ ·e ex ten ded ,,gain las t vear un der Res oluti on No . 5, ~en es of .!Li l I ;rn d Rec.nl.i tin n N o 7'!.. ~eriec; nf 20 11 Rro:.o l111i nn r---n 19, C:.rr i po;, o f ~01 2 ex l endeci the mo rat orium until 1\ugu st 6. 20 1 :. • RKOMMENDr:D ACT IO N • Staff recom m en ds Cou nc il adop t a resol uti on approv in g an ex t ension o f th e tcmporarr susp ens ion o r rn orat ori urn on th e enio rce 111e11 t o f s l ected provi si ons of th e En glewood M un icipal Code Pert ai ni ng 10 ban n ers, portabl e signs an d mu ,a ls for a pe ri od of tim e up to December 3 I , 20 I 2 or the effe c tive dat e fo r th e pas sag e of Co uncil Bill 39 , Se ri es of 20 12 perta inin g t0 th e Sign ode, w hichever occu rs fi rst. BA CKGROUND, ANALYS IS, A:-ID ALTERNAT IVES IDENT IFIED In ea rly 20 I O the Planrnn g and Zoning Co mmi ssion b egan analysi s ol sign code regul ati o ns and d 1scu ss10 11 of potenti JI iHIH:•1H.lr11e11 1~. Sign LOdt! e ffort !-t •.ve re delct ye d Uy the fH!Le)~it y lu aduµt il uudpl d11 1 d111 c11d111c 11 t~ 10 mee t Fe derJI Emerge ncy Ma nage 111 e nt ,\gency upda tes by th e end of 2010. In 20 11 the sign co de was a~a tn de lavcd by amend m en ls to p ub lic no ti t e requir em ent si as well as , work on p ro posed c h anges to p arkin g and hare.I surf.i ce SIJndards . Th e proposed si gn code ame ndm e nt s we re consid e red by th e Plan n ing and Zo nin g Com mi ss ion on Jun e 5, 20 12. The Commission vot~d una nim ously to recommend arproval of th e amendm ents w ith tw o minor c han ges . Th e :)ro cess o f ad oµting amend m ents to th e U n·Ii ed Development Code perta,n,n g to th e Sig n Code will ,:;.:it!nd b eyond th e ex pira ti o n da te 01 th e c urrent m or atorium. In o rd er to ap pl y con sistent en 1orcem en t procedw £."S 1hro ughou1 th~ entire cod e d1 af1ine ,m d ad o pt i on prnrp,o:., i\ rPc;nl 111 in11 ex1PrHlin e, th P rt 1rrPnl moral o ri ~m is needed. FINANCI AL IMP ACT Th e1e a ,e nu fi n,mc1,1 I impac ts tu th e Ci ty ,,s a 1es 11lt o ( ado p1ing 1hi s Resoluti on . LIST OF ATTACHME NT S • R.ESOL r!ON NO . • • S·RrFSOF20!2 A RESO LUTION RECOM MEKDI NG TO 17-IE CITY MANA GER OF THE CITY OF ENGLEW OO D, CO LORADO AN EX TE NSION OF THE EX ISTING SUSPENS ION OR MORATO IUUM ON TI-IE ENFORCEMENT OF SELECT PROV ISIONS OF THE ENG i .EWOOD MliNIC:IPAI. COD F 2000 , THE SIGN CO DE , PERT AINI, G TO flANNF.RS AND PORTAB LE SIGNS ; THE DISCRETIONA RY APPROVAL PROCESS BY THE CIT Y MANA GER OR DES IGNEE fOR SIGNS UND ER !6-6 -!3iK)())(b) AND !6-6-l 3(K)(4) E.M.C.; AND THE PROV ISIONS PERTAfN!NG TOW ALL MURALS FOR A PERIOD OF TIME NOT TO EXCEED DECEM BER 31 , 20 12. Wl-LE REA S, th e Cit y of Engl ewoo d ha s spent a great dea l of money an d effon promo ting its dO\rnt own arc:i as a shopping destinatio n :md a cultural and artistic venue; and W!-1.EREAS. the Colorado Co un ol Appeal s hos rou nd the rc'(Jutrcmen t tor City 1anagcr re view and appro,•al of certai n types of signs is unco nstitutio na l: and WHE REAS, instea d of spec ial review and approva l tho se signs listed in 16-6-I 3(K)(3)(b), murals \\ill conti nue to be reviewed .is a rcgul~ sign pcnn.it :ind subject 10 1he review times spec ified for all ot her s,gn s; and WHEREAS , the Ci ty Counc il ha s direc ted staff to re view and revise , if nece ssary. provisions of the Sign Code concc m ing th e use and di spby ofw:1 11 mu rals; and WH EREAS, it has bc <..'11 bro ught 10 Council's at1 en1i on 1ha1 some business es in Englewood fee l the Unified Deve lopme nt Code does 1101 adequate ly address the use ofbarmcrs an d ponable signs 111 rcl:mon to the remainde r of the Sign Code; and WHEREAS, staff wi ll need suffi cient time to revi t:w and coordina te recomme nd :n ions re lating to the pro vis ion s i:1 the Code; and WHEREAS. Cll)' Counci l has deemed it nece ssary to coordinate the review of the rufied De ve lopme nt Code and found it appropri :ue to temp orari ly suspe nd enfo rcement o f select pro,isions of th e Sign Code I review by the sta ff and City Council] by the pas sage of Re so lution No . 76. Series of 2009 ; Re sol uti on No. 3, Series of 20 IO; Rcso luu on Nu . 28 , Serie s of 2010 and R,,so lution No . 32, Series of 20 IO: Re solutio n No . 69 , Se rie s of 20 10 ; Resoluti on No . 5, Series of 20 I I; Resolution No . i2. Series of 20 11, and Resoluti on No . 39. Se ries of 20 12: and WH ERE AS. extending the 111oratorium wou ld co nt inue to temp orari ly stop t:nforcerne nt of thu !>c ~t.,,."tiuns, aml WHEREAS , any review or revision to th e Unified Dev el opment Code wi ll hel p protect the pub lic hea lth , sa fety and welfare by prest"rving .1 safe, lw:-ilth y, and !>O und envi ronment withln the City; and WHEREAS. the Cit y Co unci l finds that an additi onal morat orium or tem porary suspensio n of th e enforcc·ment of ceruun prol'is ,ons of the Eng le wood Municip al Code 2000 pc11aini ng to wall murals ; banners and pcnab le sign s :rnd th e d1 sc retio n:1ry approv.il proce ss is neces sary to im plement and begin rev iew of th e Un ified Deve lopment Code ; and WH ERJ:.AS, aft er a revi ew of the cffcc1 of the monu orium relatin g 10 signs on the com munity, • th e reco mm endati on ma y be to keep the Code as it currentl y cx is1s so any pe rso n wt10 purchases, erects or ma in 1ai..11s a sign subj ec t to thi s mora torium durin g the mora1 on um peri od i.n contra ve ntion of th e exi stin g Si gn Code will do so 2t 1he ri sk of bc mg subjcc 11 0 en force me nt 81 th e terminal ion nf 1h e morn toriwn . NOW, THEREFORE, BE IT RE SOLVED BY TH E C ITY CO UNC IL OF 11~1: c rrv O F ENG L EW OOD, CO LORA D O. T l 1x r : Sect io n I . Th e C it y Co unc il o i th c City o f Englewood, Co lorado reco mmends the Cit , fl,'1ana gcr exten d a morat orium or temp orary sus;,e ns1on O!l th e enfo rce ment of th e Englcw oo .1fonici pal Code 2000 pcnain ing to banners and po nablc s ign;: th e di s:rc11011ary ap prova l p rocess by the C ity Mana ger or Des ignce fo r s igns un de r 16-6-1 l (K )(3)(b) an d 16-6 ,l 3(K)(4) E.M .C.; and the provisio ns pe:,;iinin g to wall mura ls. Sec 1ion :!. All si gn s, even th ose subjcc1 to thi s mora loriu m. sh all st ill be re qu ire d 10 c0m ply w11 h I 6-6 -l 3(N) Prohibited, Ha zardou s. and Abandoned Si gns as we ll as 16-6-l 3(M) Main1 c11ancc . Section J. The City Counci l fi nds the prc.w1sions of this Reso lut io n an.: tempo ra ry in nature and an: uncnd ed to be repl aced by sub seq uent \cg 1sl n11 ve en ac tment so 1hat the morn toriu m or temp orary suspe nsion as spec ifi ed ir, thi s Reso luli on should 1e1mrna 1e on Dec embe r 3 1, 20 12 or th e effective dat e for th e passage of C. B . 39 , Series of 20 12 pe nain ing 10 the Sign Code whic heve r occ urs fir st. ADOPTED AND APPROV ED tlti s 16th cla y of Jul y, 20 I:. AJTES'f : Ran dy P. Pe nn , Mayor Lo ucri stu a A . Elli s , C ity Cl erk I. Lo uc n s hi a A . Ell is, C ity C k rk fo r the City o f En g lewood , Color.,do, hereby ccni fy the a bove is a true co py o f Rc so lu11 on Ko . __ . eric s o f 20 12 Lo ucn stua A. Elli s. C ity Clerk • •