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HomeMy WebLinkAbout2012 Ordinance No. 0170RDN.".NCE NO . a_ SERIES OF 2012 BY AUTHORITY COUNCIL BILL 1\0. J 3 11\TRODLCED BY C• -t.JNCIL MEMBER WOODW Ai' D AN ORDINANCE ALTHORIZING AN INTERGOVERNMENTAL AGREEMENT ENTITLED ''FEDER.Al. EQUITABLE SHARING AGREEMENT AND CEP-TlflCA i'ION" BF.TWEEN THE UNITED STATES DEPARTMENT OF JUSTICE. UN!TE1'1 ·. fATtS DEPARTMENT OF TREASURY AND THE CITY OF ENGLEWOOD, COLOR ~!iO ACCEPTING FORFEITURE MONIES. WHEREAS , this Agreement sets forth the requlfemcnls for panicipation in the federal equitable shanng program and the restrictions upon the use of the federal!} forfcitt:<l cush, propeny, proceeds and any interes t earned thereon. which art equitably shared with panicipaling law enforcement agencies : and WHEREAS, Englewood periodically receives monies from the Justice Dcpanment and Treasury Dc-pmmenl for panicipa:ion or assistance provided to chese agencies such as IRS, DEA and the FBI ; aad WHEREAS, one of these federal groups is the South Metro Dmg Task Force, which in exchange for the Englewood Police Dcpanment 's commitment of one officer to the South Metro Dmg Task Force fnr a 2 year period , received the funds in the amount of S2 I 8,000, these funds were 10 o:fset the Englewood Police Dcpanmcnt's cost of the officer's sal ,;y; and WHEREAS , lo panicipale in the program, the City annually signs the Equitable Sharing Agreement and Cenification which in tum is submitted to the federal government cenify1J1g compliance wtth federal forfeirure guidelines; and WHEREAS, authorization of this Agreement is require<! for the City of Englewood's continuation of panicipatian in the United States Dcpanmcnt of Justice Fe ;era! Equitable Sharing and Cenitication and will aut~ori2c the City's panicipation in thi, rrogrmn for 20 I 0, 2011 , 2012 and 2013 . NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF ;HE CITY OF ENGLEWOOD, COLORADO , AS FOLLOWS : Section l . The City Council of the City of Englewood, Colorado hereby authorizes the "Federal Equitable Sharing Agreement and Cenitication" between the United States Department of Junice, United States Depanment of Treasury and the City of Englewood, Colorado pertaining lo the disbursement, with restrictions , oi federally seized or forfeited cash or other propeny for 2010 , auachtd hereto as "Exhibit A". Section 2. The City Council of the City of Englewood, Colorado hereby authorizes the ''Federal Equitable Sharing Agreement and Ce:tification" between the United States Depanmer.l 1 9 bi of .lusti,,e, United States Department of Troaswy 11nd the City of Englewood, Colorado pertaining to the disbursement, with restrictions, offedcrnJ ;y sei1.ed or forfeited cash or other property for 2011, auachcd hereto as "Exhibit 13". Sect inn'.\. Tht~ (;ity ('.nunr.il nftlm r.ity of Englewood, Colorndo hcrd,y ;1ulhnri1.ci: 1hi..: ''Fcdcra' Eqt.:it.ihlc Sh:tring ABrccmcnt and Certification" bc1wccn the United S1,1tc1: Dt.:p:11tmcnt nf Justice, United S1ntcs Dcpm1mc11t ofTrcusury ond 1hc City c,f E11g.lcwood, Color,1do pcnni11ing to tile di~l,ursc111c11l 1 witl1 :·cstrii;tio11s, of l\:i.Jcrally seized t11 forfcil1.:J casl1 m mlu.:r propcl'ty for 2012, which will he received in Fchiuary 20 1 l Scetjon 4. The City Council oft he City of Englewood, Colorado hereby authorizes the ''Federal Equitable Sharing Agreement and Ccrtific,tion" between the United Stutes Depanmcnt of Justice, United States Department of Treasury and the City of Englewood, Colorado r!:nai11ing to tl1e di~hurscmcnL. with rc~lriclinm:, i"lfferlernlly seized or f11rrt-:itc,I cash or othC'.r I· operty for 2013, which will be received in Fcbruury 2014. ~ The federal forfeiture funds, proceeds and m propcny nrc received fiom the Department uf Justice and Treasury Department. ·11,e federal forfeiture funds, proceeds and or prope11y arc to be used in accordance with federal statutes and guidelines. The costs to the C11y are limited to the costs of processing t1nd nccounting of :he tUnds . which costs are budgeted .1nnually in the Police and Fire budgets. ~-The City Manager is hereby authorized to sib'Il said Intcrgovemment~l Agreem ent between the United S1ntcs Dcpnrtmcnt r f .lust ice nml I11e Ci1y of Englewood, Colorndo pe11aining to the disbursement, with rcstrictic'llls, of fcdcr:i.lly seized or forfeited c;mh or other property, on bchnlf of lhc City of Englewood for 2010. Section 7. ·n,c City Manager is hereby authoriicd tu sign said Intergovernmental Agreement between the United States Department of Justice and the City of Englewood, Colorado pertaining to the disbursement, with restrictions, of federally seized or forfeited cash or other property, 011 behalf of the City of En1:lewood for 201 I. ~-The City Manager is hereby authorized to sibrn said lnlcrgovemmentnl Agree1nen1 between the United States Department of Justice and the City of Englewood, Colorado pe11ai:1in1: to 1:1e disbursement. with restrictions, of federally seizcC or forfeited c~sh or other property, on behalf of the City of Englewood for 2012. Section 9. The City Manager is hereby authorized to sign sa,d lntergovemmcutal Agcccmcnt between the United States Department of Justice and U,e City of Englewood, Colorado pertaining 10 the disbursement, with rcstrictit•ns, of federally seized or forfeited cash or other propeny, on bchall of the City of E~glewood for 2013 . Introduced, read in full , and passed on first reading on the 19th day of March, 2012. Published by Title as a l:lill for an Ordinance in the City's uflicial newspaper 011 the 23" duy of March, 2012. 2 Published as a Bill for an Ordinance on the City's official website beginning on the 21st day of March, 2012 for thiny (30) Jays. Read by :itle and passed on final reading on the 2nd day of April , 2012. Published by title in the City 's official newspaper as Ordinance No. 1J.. Series of 2012, on the 6th day of April , 2012 . Published by title on the City's official website beginning on the 4th day of April , 2012 for thiny (30) days . ATTEST: ~\-::r~ ' ~P.Pcnn ,"1ayor I, Kerry Bush, Oeputy City Clerk of the City of Englewood , Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on fi nal reading and published by title as Ordinance No. D, Series of 2012. • ' ' ' Equitaole Sharing Agreement and Certification • M&N,m ,.,1m-0011 fCf)lfl?!1·)MO I \ ' @ Police Oapartmc,n t O Sheriff's Office QTnsk Force (ComplPte Tublc A, pa9e2) O Prose : ,t11,·'s Office O Oth~r (spoclfy) ______ _ Agency Numc: Engle ~.,od l'ol~':P.•"mcnt NCIC/ORI/Tracking Nun1ber: [iJJJoJyJJ:roTJT.iuJ Street Address: 3615 S El •U _S! __ .. ________________ _ City: Englewood .Statc :m ---------Zip: 80110 Contact: ':'itle: _Ch-"-,._1· _____ Flr&t Thomas Last Vande :n:cc Contact: Phone: 303-762-2466 ___ E-mnil: tvandormec@cnglewoodgov.org S•m•., Preparer: Firs~ Kathy _______ La•t_C_a,_.,_ai ___________ _ D Contact Proparor: Phoue: 303-761 -24II E-ma il : lccnssai@lenRlew oodgov.~rg ______ _ Last i:tscal Year End: 12/31/ZO!O Agency Current fiscal Ye.ir Budget: ~10,667,026 .00 O Ncw~artlclpant: Rl!ad tht: ~qultabl e Sh.iring Agreement (page 4) ~r.d !lgn the Affidav it (pag! S) • Complete the Annual Ce rtifica tion R:port . read the Equitable Shar ing Ay re!!ment {pog: 4), 0 Ex i•t lng Partl !l/l,v,,t: and sign the Affl1avlt (page 5) @Amend,4 J Parm: Revise the Annual Cenlflc;Ulon Report, read rhe E-:;ultnhlP Sharing Agreement (P30~ 4:, and sig•11he Affidavit (pogo S) . . Annual Certification Report Summ, ·, llf Equitable SharlnA Activity -- 1 Rc:ylnnlng l!qult1. :1~ '~.srin;i Fund Balance (must motrh Ending Equitable shoring Fund Bol ,nc• from prtoc FYl 2 i=cdc.rol Sharing Funds Recelvflr1 3 FodPrnl Sharing Funds Received from Other Law fnforc ement A~onr.h,:; and Task Forces (complete T,ble e, p•g• JJ 4 Other lncomt 5 Interest Income Arour.d Non-Interest 8oorlng O · lnte:ost Dooring ® ----- 6 Total Equitable Shartng ;:und, (t<>UI ofllnes 1 • S) 7 Federal Sharing Funds Spent (total of lloes • • m below) -- 6 Eeding 6a lance (difference between line 7 and lin• •l 'Justice Agencies are;F81, DEA, I\TF , USPlS, VSOA, 00S, OS.S, and FOA. 'Tremry Agencteuro, IRS, !Ct :BP, U555 , end USCG. Page 1 of 5 JU$,tlco Funds' $:0,6{1.52 $0.00 $0.00 S9.68 $10,651.20 $0.00 $10,651.20 l'reai;ury fund1,,2 $0.00 $50 ,383.26 $0 .00 $38.71 $,;0,421.97 $0 .00 $50 ,121.97 Oec:1mbvr 2:010 'l'tf1lonU Summary of ihu1 Mcmles Snent d Justice Pun , Treasury Fun s .. lotal spent"""' salaries for new, temp~rary, nC'Mo-e>Cceed one year e:i1rloyoa, ~erer to§ VIII.A.u.3 or theJu,vce Gulde $0.00 S0 .00 b Toti,: spen: on ovenlme $0.00 $0 ,00 ··-· --- C TotJI spen':on ,~formants, •buymon~y," and rewards $0,00 S0 .00 .. Total spent on travel and trallllng $0.00 $0.00 -·· • Tote l spent on communlc.tlonl and computers $0 .00 $0.00 f Total spent on weapons and prot~t,e gear $0.00 $0 .00 g Total spen: on electronic rurvelftane, equipment $0.00 so.oo h Total spent c.·q bu!ldlng!o and Improvements $0 .00 $0.00 i Total transfcr J to ttdl~r ttate and locnJ low cnfcrc:cment agencies (complete Table C. p1ga 2) J Total spent on other law enfo!T!menr expenses (complete Table o. r•o• 31 ' Tota l Expenditures In Support of Community-based Programs ' k 1-- :complete Tablet. p1ge 3) I I Total Wlncfall Transr.rs to Othe r Government Agencies (completaTobl• F, page 3) m Total spent on matc~lng grants (comple:elable r .. page 3) n ·Total $0.00 $0 ,00 0 Old your agency rece1ve n:,n-ash assets? O Y:i ® N0 If ya, co~plctc Toblr: H, Pog'C 3, Plnse flU out tho following tables, If appliC11ble, ·rable Al Members of Task Fore• ,..A.;;g:.;e.,n,.cy.,;N.;.•_,m_,e;... _______ --=-----=---...-•N,.Cl•C/•O"'R•l_,ff,...r1c'dn9Numher 11 ! I I ·1 I I I I i Table 8: EqulluUle She.ring Funds Received from other Agencies Tota l the amounttransferred to each agency on separate lines ·1nnsfcrrlng A en Name, City, and Sitt ■ Judice Funds: Trtuu:ury Fund, Tobi• C: Equitable Sharing Funds Transferred to-Other Agencies Total the omount ttensferrc:d to !!ach ag!!:~C)' on sc:parote lines Receiving Agcocy Nilm~ CJty, and State Jvstlce Funds Tro.sury Funds ~~~Na_me:===-=-~~~:::;=-;:]77=;:::::;=--==--=--=-:'.J_ -ill} NCIC/0Rl/fracklng Number. I _ _J__J L__j L__j Page2of 5 Oe :ember 2010 l'c.1hl~ !l: Other Law Enforcement E:xpanH• DHCllpt ion ~f E.~ens ■ Justh:o runds Treasury Funds Tahlc E: Expcndlturns in S 1ppnrt nf Cornmunhy-bmed Programs Rotor to§ vn;.A.1.m and An1mndlr. Cu t the Justice Gulde rpient u.L~~-~----~·-------!,: Table F: Wlndli1ll lr1mslors to Oth1u C:' )l/Crnmcmt At,ondr, Rc!c;to § VIII.A .1.11 or llu:Justlct Guidt and r,,p. 2!i -26oftht. .• J:uryGu/de ·""91 I Reel:••• Justo<.c Funds Tronsury Fur.ds L ________ =_r=_-=::rc=-·Jl Tablt:G: M.atchlngGr•nts ll ofcr to !i VJJ i.A.1.h of the Ju!t'Ci' Gt tidr ;mrl J'l , " of fho Trcawr)'Guide Just1Ct.-f unds Transury Fm,d~ M,t,hlng Grant Name -~---7 ........... l=~lll --] Tobi• H: Other Non-Cash Assets Received Source Dcsc:rlption of A&sct Table I: Civlt ltighli case, N11neof Case [ ~- 0R•:e 'Typ■ of Discrimination A!lagatl □Color D National I □;-;;=-Origin en .r □01.sali:llzy r '3• 0 Othet -- Paperwork Reduction Act N::it:ice Under the Paperwork Reduction Act, a person i, not requlred to respond to n collection ofl.nformation unless it displays• valid 0MB control number. We trr t~ enate a;curate and easUy understood forms that impose the least pos•ible burden on you to complete . The estimated average time to complete this fo rm is ;o minutes. If you have comments regarding the nccru-acy otthis c.timatc, or suggestions for malting this fur111 simpler, please "\''lite to the Asset Forfeiture ar.d Money Laundering Section, P .ogram Mmogement and Strategic Ple.nnlng Unit, 1400 New 'L o:k Avenue, N.W ., Second Floor, Wa,hington, DC 20005. Pagel of 5 Oecember20 1 l '/,r~:)n ,., Equitable Sharing Agreement This Federal Equ .rable Sharing Agreemen~ •nter•d into omong (1) the Federal Govemnier,:, P) the above-stated law enforce:nen! agency ('Agency'), and (3) the governing body, sets forth the requirements to, participation In the federal equitable sharing program and the restrictions upon the use of federally for felled cash, property, proceed,, u,,d ""Y Interest corned thereon, which are "qultably shared with participating law enforcement agencll!l'. By Its signatures, the Agency agrees that I; wlll be bound uy the statutes and guidelines !hat regulate sha,ed assets and the following requirements fo• pardclpttlon In the federal equitable shoring program. Receipt of the signed Equitable Sharing Agreement and Certification {this 'Document1 Is a prerequisite to receiving any equltaoly shared cash, property, o'. proceed,. 1. Submission. This Document must be submitted co aca.,ubmlt@IJsdoj.gov with in 60 days of the end of the Agency's fiscal y,•ar. This Documen t must be submitted electronically with the Affidavit/Signature pagelp~o• 5) oubmltted by fax This will constltut• submission to the Department of Justice anci the Department of Treasury. 2. Signatorlos, This agreement must be ;lgnad by th• head of tho .4geacy and the head of the governing body. Examples of Agency heads include police chief, sheriff, director, commissioner, superintendent administrator, chairperson, secretary, city a:tomey. county attorney, dlslllct allorney, prosecuting attorney, sme attorney, commcnwaalth attnrnPy, and attorney general. The governing body's head Is the person who alloc,11es funds or approves th e budget for the Agency . Examples of governing body head; lnciude city manager. mayo ,·, rlty council chairperson , county executive, county council cholrperson, director, serretary, administrator, commis.io~er, and go•temor. 3. Uses. Any shared asset shall be used for law enforcement purpo;25 In accordance with the statutes and guideline,, . that govern the federal Ecultable Sharing Program as set forth in the current edition of the Department or Justice's Guide ro Equttab/eSharlng for S!ute and Local Law Enforcement (Justice Guidt), ar•d the Department of the Treasury's Gulde to Equitab le Sharing for Foreign Countrle, and Federo( Stare, and Loco/ Low E,,forcement Agendu (Tr,asul)I Guidd. 4. Transfers. Samra tho A9•ncy transfer< cash, property, or proceeds to other mte or focal law enforce,n mt agencies, It mus: flrst verify with the Department of Justice or the Department of Treasury, depending on the so~rce of the funds, that the receivln~ agency I> a foderal Equitable Shoring Program participant and has a current Equitable Sharing Agreement and Certification 0 1. flle. 5. Internal Controls . The Agency agree• to account separately for federal equitable sharing funds received from the Department of Justlc~ and the Department of the Treasury. Funds irom state ano local forfeitures and other sou·ce, must not be commlr.gled with federal equitable sharing funds . The Ag•ncy shall csta~lish a separate revenue account oraccnuntlng code for state, local, Department of Justice, and Department o; the Treasury foriel!Ure funds . Interest Income generated m~st be accounted for In the appropriaie federal forfeiture fund account. The Agency agrees tnatsuch accounting will be subject to the standard accounting requirements and practices employed for other public monies as supplemented by requirements m forth In the current edition of the Ju,tice Gvidc and the T•easury Guide. including th e requirement In the Justice Guide to maintain relevant documents and records for five years . The misuse or mlsapplic~tion of shareo r•so irces or the supplantation of existing resources with shared assets Is prohibited . Failure to comply with any pro , ,;Ion of this agreement shall subject the recipient agency to the sanctions stipulated in th, current edition of the Justi ce nr TrPasury Guides, depending on th~ source of the runds/propert)'. 6. Audit Roport, Audits will be conducted as provided hy the Slngle AudltAct Am•md~ts-of1996·and·OMB· Orcular A-I 33. The Department o' Justice and Departm~nt of the Treasury reserve the right to conduct periodic random audits . Page4o'S Oec!!:mbl.!r 201 o \lertlDn I.P Affidavit~ Amended Form Uruler pcnalcy of perJury, the u11derslgned officials certrry thcet they heve raad and undcr1to11d theh obll9atlons under th!! EqultulJl11 Sl1drlng Agreement am.I that the Information submitted In c:on)unctbn with this O:>cument Is an ilccurate ac.:roµntll1g or funds received and spent by the Agency under the:Justl:~anC/or Treasury Gulde, dudng the reporting pe1lod ttnd that the re:lplent Agency Is In compllanc~ wit~ the N3tlonill Code of Profas~oral Conduct for Asset Forfeiture. The undersigned cenlfy thnt the recipient Agency I!. in com-,ltance with tl\c nondlsc rlm inc1:lon requirements of t~c follov.lng laws and their Oepanmont o f Jusllce lmplamcnt ,.19 ,a~\.lbtlom: Tith: VI of the C'fl.lll Rights Act of 1964 142 U.S.C. § 2000d ar seq.), Tl tic IX of the Cdueatlo:l Amendme:n~ cf 1972 (:i.O U.5 .C..; 1681 et .seq.), Sect ion 50-1 of th@ Rahublll h1 tl0n l\c\ of 1~73 (29 U.$,C. § 794), o.nd the l\gc Olr.::rlmlnilt !on Act or 197!i (-'2 u.s .c. n 610 ~ otsaq.), which prohlhlt Ul:5 -:rlmimition on the ~,ftsls of raco, ,:olar, m,tlonal origin, dl,ablllr1, or agf 111 nny (e:deral~ usl~tod program or adlvlty, ur on thf ba!i l.'.i of r.ox In anyfodenilly iis!.lsted education progrn r-,,r activity, The Agency agrees thnt It wlll comply with nl' federal st.rtute~ and ,egulattons pormlltlng fodcral Jnvei.tlgat:ors acces r: to r8'ord, and anyothor sources of Information ,,s m:i)' be ncce~:::ory to daterm lno compllance with dvll rights and otht:-applicable statutes 1nd regulations, During the pn~t fiscnl year: (1) has any court or administrative agency lss:ued any finding, )11dgment, or d11turmination th~tthe Agency discriminated against any person or group in violation ofany of the federal clv.11 rlgh\S statutes listed above; ,er(2) has the Agency entered into any settlement agreement with respect to any complaint filed with a court or administrative a11ency alleging ·that the Agency discriminated against any person or group in violation ofany of the·federal civil rl!Jhts stntutes llm1r: abnve? OYes ® No If you answered ye~ to the ubuve queslion, co,nplolo Table I Agenc~ So,~20,p,9~ Signature: . Signatu·o: ...,_"d'"""'"""l---lil4LF'l,L>~--- Name: Thomas Vand=•• Name: · Title: Cb.lcfof Pollce TIiie: Data: Subscribe to Equitable Sharing Wire: TI1,Eq\.lltlbleSh11lngWlreb1nele.:tronlcncwaicttcrbt .,_ __ ...,_, __ ,_.._....,,._ _______ ~ glvt!t you Important. 1ubmmlv1, lnfottnlltlal\ 1tg1rdlrig Equitable ShDnn9 ?Ol ide:. p111ct ces. and procedures. Finni Instructions: Step 1: Click to save for your records Step 2: Click .. ., sive Ir, XML format I Step 3: E-mail the XML file to aca.submlt@usdoj.gov Step 4: Fa x THISmtill2 PAGE ONLY to '2u2) 616-1344 FOR ~GENCY USE CNLY Entered by ___ _ Entered on ___ _ o FYEnd: 12/31/2010 II I I I II IIIIIIIIIIIIIII I II II I II II IIIIIIII I IIIII Ill I II I 11111111111111111 Pa co Printed : March 17,201 t 06 :41 O NCIC: CO0030100 Agency: Enalewood Police Department Phone: 303-762-2466 G> State: co Contact:ThomasVandermee E-mall :tvandermee@englewoodgov.org Page 5 ofS December 2010 Vtulonl3 Equitable Sharing Agreement and Certification ® Police Department O Sherirr~ Office O Task Force (Complete Tablr A, page2) Q Pro•erurnr '~ Oi 'k e O Other (specify) __________ _ Agency Name: J:.,, •:!e !.'Q I , Pa lice Dep,11ment NCIC/ORI/Tracklng i,~.,~;er: [c[o:f}=iiJ=a=Ij=.=2.LQJ=i ;=o=;=ilili)=t ;=o=• O=,--------- Street Address: .,ri I<; S E!ati St ------------------------ City: Englewood State: CO Zip: _8_01_1_0 ___ _ Contact: Title: _C_h_ie_f ____ First: John Last: _Co_ll_in_s ____ _ Contact: P!1 u11e . 30]-762-6946 E-mail : ;,ollins (;lenglewonrleov.01·p, D Sam •., Preparer : F'rst : _Kat!:i_~ _________ La st: _C_a_ss_a_i ___________ _ Co ntact Preparer: Phone: ~01-762 -2411 E-mail : k:assai@englcwoodgov.org Last Flscal Year End: 12i 31/201 J Agency Current Flscal Year Budget: $10,9 21.455.00 Q New Participant: Read the Equitable Sharing Agreement (page 4)and sign the Att1da v1t (pag e S) = Complete the Annual Certification Repo r:, read the Equ itable Sharing Agreeme nt (page 4), \!, Existing Participant: and sign :he Affidavit (page 5) Q Amended Fo rm: Rcv i!.e the Ann11;t) Ce-tlli c:ati c n Report. read rhc EqlJitable Sharing Agreement (pii ge 41, and sign the Affidavit (page SJ . Annual Certification Report Summary of Equitable Sharing Actlviiy Justice Funds 1 Treasury Funds' 1 R•ginnlng Equllabl e Sharing Fund Balance (must match Er.ding Eq 'J lta ble Sh11ring Fund Bala r ce from prior FY) S 10,651.20 $50,4 21.97 -- ; Fed eral Shar ing Fund s Re ce iv~u 3 Federal Sharing Fund s P.eceived from Other Law Enforcement Agen cie s and Ta sk Forc es (complete Table B, page 2) $218 ,000.00 4 Other In come 5 In!,, ' Inco me Acc rue d Non-Interes t Bearing O $81 2.08 $4 6 1.10 Interest Bearing (!) --6 Tota.' 'll:Jble Sh aring Funds (toti'II nf lines 1 • 5) $229,463.28 .~Sfl ,RR3 .07 7 Federal Shar ing Funds Spent (t otal of lines a -m below) $0 .00 $) 1,840.03 6 Ending Bal ance (d ifferenc.e between line 7 and li ne 6) i $229 ,463 .28 $3 9,043.04 ' Ju st ice Ag enc.,es Ire~: rat. DE A, An , U5PI S, USDA. 0::1 s. DSS , iJ:"ld FO/i .. 1 Tre cB ury Ag'!n c1es are : 116, ICE , Cb._., USSS, and USCG. Pagc 1 of5 Se;:,t err.bcr W11 Summary of Shared Monies Spent Justice r unds ·rri!asury Funds ··-fut~Jspen1 nn 51l laf' cs for new, temporary, nor-r,·•'?11 '•!.c d ' 1 one year employee!. nefcr lu !t VIII.A.2.a.3 oftheJusr1:.:1:G u1dc 1 TOlill sp~nl ;,,11 uv~1tlr11C! !---------· ----- c. Tot.ii spent :m inform;mts, "buy money,~ and rcw;ird~ --+--------+--- fot,l l spenl on travel and tr,ilning 1-----l----------------·-· ···----------- ----7 $945.45 j To!ill s· ~n t :rn crnnmuni(iltium i111tJ cornpult.:r s ---------·------·--------+-------1--------i Total sµc111 :n1 w c ,11,01 1.,; ,11111 pm!crtlvt! qc:,1r r ot.ii :,::u:.:n t :m e lactrn11ic s111vc1ll,1n c-? eq uipme nt 11 Total srJcnt :m bL!ldi11gs nl"d Improvements Total trimsfcr:; to other state ;1nc1 lo c:al law enforcement agc•1cies (cum~lctc· I ab_le_c_· .-'p_ag'-e_l_l _______ -+-- Total :.::>ent 011 ot ·1er law enfmcc mcnt cxp~nses (c:1mplete Tab o 0. page ll T:>liil [>:pendir:1re.s lri Supnort iJ I Co mmuni ty hn~cd rro9r.11w (coriplcte ·t nblc E, page 3) T,itl Wi11dfall T-,.-n-,r-.-rs-1o_O_t_h_e,-G-,o-v_o_r1_rn_e_11_1 A_g_c_n-ci-c,--+-------- (co nplet• Tab le F. page 3) m l':>tc;I spent o n rnotchirig gr,,nts lcompb1.e Trible G, page 3) Tolal $0.00 o Did yo!Jr agency 1ecei'Ve rior,-ash asst•ls? 0 Yes @ No If :,es, complete l able H, p;:,ye 3. Please fill out the following tables, tf applicable. lable A: Members of Task Force $ l l ,8/4C.O, (~.•ncyNam~ NCIC/ORI/Tracking Numb•r Table B: Equitable Shi1rin9 Funds Received from other A9encies Total t:ie amount lrLt mf~rr~d t:, each ,,;,enq· on separate lin~s Transferring Agency Name, City, and State /\gen:y Nilme: jArnpi'l hoe Co,1nty_S~~i~~!~~c NCIC/Drll/T1a Lki ny NumlJl~I': r C O I O I O I ] 10 -oJ"oT::ol Tuble C: Equltable Shoring Funds Tr ■nsfured to Other Agencies Total lhe amount tram(em:d 10 cech ege:nc)' on separate lines Reu~iviny Agency Name, City, and Stale Agency /\ame :~----;::::::;=:;::::;:::::;=:;::=::::;=:;::::;-----~il Ju:i,tke Funds Treasury Fund, NCIC/ORI/Tracking Number: I W -=================---___Jb=,===cdlb=,===cdl Page 2 of5 ~1•p1ernber 2011 Vt!IIOOJO T11hle D: Other Law Enforcement Expanses Ducription of Expense Table E: Exr,,tndltures In Support of Community-based Programs Refer 10 § VIII .A.1.m and Append,x C of the Jusr/c, Guld, Recipient Table F: Windfall Transfers to Other Government Agencies Refer to§ VII I.A I .n nf the Justice Guide and pp. 25 -26 of the TreosuryJuide Recipient Table G: Matching Grants Refer to§ Vfll .A.1.f, of the )u HiceGuldt and p. 22 of the lreasu1y Gu1d!! CGrantNamo ·;13ble H: Other Non-Cash Assets Rticelved Source Descriptio11 of Asset I Just ice O I Treasury O Justice Funds Treasury Funds II 111 71 Justice Funds Justice Funds Treasury Fund, Justice Funds Treasury Funds. j[ iii ii ] Table I: Civil Right, Cases Name of Case Type of o:scrimination Alleged □nace QColor 'J National I □ l, d -· Origin en er __ D Disability nAge O0ther - ~)erwork Reduction Act Notice Under the Paperwork Reduction Act, a perso n is not re~uired to :·cspond to a collection of information ,m]c;s it displays a valid OM.B control number . We try to create accurate and easily understood forms -tl,a t'impose the ·leasr pos s!ble·bu rden ·on you·to ·complct<,~T-l1c·cs1i m•t•d-nveragc -timc .to .complete_this _ . form is 3C minutes. If you hove comments re@arding the ac curacy of this estimate, or suggestions for making this form simpler, please write lo tht Asset Forfeiture and Money Laundering Section , Program Opera.ions Unit, 1400 New York Avenue , N.W., Tent', Floor , Wa shington, DC 20005 . September 2011 Vtnot1n2.0 Equitable Sharing Agreement This F~t:•.,·i.l l Eq ,.utnblc Sharlrg Agre e ment, entert:d ir.to ar:,o,g (1) th e r~deral Goverr"'\ment, (2) :h, above-stnt ~d k•w e11f orcc11 1cnt itgl':!n::y {"Agency"), and (3) th e gov,.._1 ,1 ing !.,orly, St't~ rrntl1 tl1c req .Jl1 en 1~n1s (or p;inlciputlon m tl1e fedef'r1I equ table sria·i11y proyrr1m ;mr. tlie n.::trtf t11·.-n~ upon :he u se of'ccerally forfeited c;ish, property, procerd s, and c1ny interest er.:rned thereon, whi ch .-:,1 e ec.;unn L"1 1y shc.ir1td with pa·ticipatlng law enforcement ager,cl?s . By Its !;ignature~1, the /\gency agreef, !hat i: will be b:,w1cl b :1 the stil\U 1.es and ~LJ delines tha t regulate ~hilred r:s~,:~t:; i!nd 1lw tollcwlng requirements fo r participaUon in the tetler al equitable sharlnq program . Receipt of the signed Equ itable Sharing Agrecm~nt ,1nd Certificatio 11 (thi s "Docurn en t·) Is a p ·e rcril1i ~i1 e to receivir1g r1 11y equi lilhly !',f1;iretl c.J~h. r,rnrP.rry, nr nroreeds. 1. Submi!.!iion. Thi~ Doetunent rr,wa be ,;l1 hr,lttl:J h :1cn.::ubmlt@)usdoj.gov within 60 days of the end of th e Agency's fis cal ye ;,ir. -his Document 1r,u·~t be submllt ·?d electrnnically with the Affldavit/Sign~ture page(p.ige 51 ~ubmiuecJ by '.ax. This will constitute subm!!i~lon to the Deptll'\ment of Ju!tice and the:: Departmen t of Treasury. 2. Signal <,,;.,,, This ag reement must be si9 11 c•d cy the head of the llgency an d the head of the governing bod,. Examr,·e, p( .llgency head, inclllde pol ice chief, sheri ff, director, commi11ionc,. ,uaeclnt e ndent, admlnls rrator, chairperson, ~•?cretary, city attorney, count)'' illt'orney, dist'ricl attorne/, prosecuting titt:>rney, s1 ··1e attorne)', commonwci'.1th Jttorne-y, and ilttorney gern~rill. Th!" qoveming :1r.rly'$ he;id i!-the pl:'rson who allocates fund s or ilpprnve•s If,:•· ,udget fm the Aaency Ex,,mples or goveming body he.Jds i;iclucie cirv m;mager, mayor, dty counci. chairperson. colinty exe:utlv-~, coun ty co uncil chairperson, dire ctor , :;c crct.1ry, udmlni strator, corn missione r, anrt governor. 3. Uses. Any shared asset shall be u sed for law enforcement ;JUrposl!s in ciccordance with the st,ltutes and guidelines th at :1overn the fed era l Equltab.e Sharing Program as set fort!-. in ·h e :urrent edition of the De;:>arlment or Justice's Guide ro Eq11iroble Sharing fur Sr are and Local Law Enforcemem(Jusr.ceGi,ide), and the Department of the Treasury's Guide to F.quitobl ,2 Sharing for Foreign Counl'ric, and Federal, Sr are. and Local Law Enforcemenr Agenr.ie, ffreasury G11idP). 4. Trnnders. Before the Agency transfers ca sh, property, or proceeds to other state or local law '!nforcement agencies, It must flr~t ve rify with the Department of Justice or the Department of Treasury, depending on the source of the ~.mds. that the receiving agency Is a federal Equitable Sharing Proy10111 IJdlticipimt a11d /ia; a curreru Equitable SI 1d1i11, Ayreerrrent and Certification on file . S. lnlernal Controls, The Agency agrees to account separately for federal equitable sharing fun:ls received from the Department of Justice and the Department of the Treasury . Fwnds frnm state and local forfeitures and other sources must not be co1nr rnn riled with federal equitable sharing funds . a.he Agency ~hall es titbli sh a sepilrate revenu e account or accmmting rmh::i for <:riltf\ lorill, nPpartment of Ju st ice. an:! Department of :he Treasury forfeitu·e iunds. lnt~rest income generated mu :.t he accounted for in tht1 c:1ppropri;itc ftderal for fe iture fund i:!CCount. The Agency agrees that sud, accuurrtlng will Lre ,ul.rje ct to the standard accoun:lng requlrernenll and practic es employed for otlcer public mo ni es as supplemented by requlr~ments set forth in the curren: edit,o n ol the Justice Guide a1d tl1e Trea,ury Guide, in cluding the requi rement in the Justice Guide to maintain relevant documents und records for five years. Th e misu se or mi sa pplication of !ihared resourre!i or the sup Jlantation of existing resources wilh shar ed assets is prohibi ted. f ailure to comply with any provision of this agre,,ment shall subject the recipient agency to the sanctions stipu lated in the current edition of the Justice or TreasuryGo'/des, depending on the source of the fu nds/p"operty. 6. Audit Report, Audits will be conducted as provided by the Srngle Audit Act Amendments ot 1996 and CMS Circular A-1 B. I he Department of Justice and Department of the Treasury reserve t~e right to conduct pe rioclc random aud ts Page~ of 5 September 2011 v,1110111 .0 Affidavit -Existing Participant Undtr penalty of perjury. the undersigned offscial, ce-rtlfy th3t they have read and unrhustand th air obligations under the Equitable Sharing Agreement and that the Informat ion submined In conjunction with this Document Is an accurate accounting or funds received and spent by the Agency under the Junlce and/or Treasury Guides during th~ 1t:!portin9 p•ricd and that thP rPciplent Ag ency is in corrpllar.ce with the Natiorial Code or Professional Conduct fo r Asset Forfe !tu re . The underslgred lertlfy thal the recipient Agency is in compli3ncc with th~ nondiscrimination requirements of the following laws and their .:>epartment of Justi ce implementing regulat ions: Title VI of the Civil flights Act of 1964 (47 U.5.C. § 2000d et ,eq.l, Title IX of the Education Amendments of 1972 (20 lJ .5.C. § 1681 et seq.), Section 504 of the Keh abiliiatioa /let of 1973 (29 IJ .S.C. § 794), and th e Aae [)lmlminarlon Act of 1975 142 U.5.C. § 6101 et seq,), which prohibit discr :mination, · 1 lhe basis or race, color, national origin, disability, or age in any fede ra lly assisted program or activity, or on the basis of sex In any federally assisted cducaliu11 µ,ogre.i n or activity. The Age"'lcy agrees that It will comply w ith al federal statutes and regulations oermltting federal 11,vestigators access to records and any other sources of information as may be neces sary to determine complia nce with civil rights a•1d other applicable st atutes and regulat ions. During the past fiscal year: (11 has any court or administrative agency issued any finding, judgment, or determination that the Agency discriminated against any person or group in violation of any of the federal civil rights statutes listed above; 2r 121 hns the Agency entered into any settlement agreement with respect to any complaint filed with a court or administrative agency alleging that the Agency discriminated against any person or group in violation of any of the federal civil rights statutes listed above? O y cs @ No If you answered yes to the above question, complete Table I Agency Head 5••12 on µa9 e 5ignat~~: Name : o :tns Title: Chief of Police Date: Governing Bf.cl Head ~aa 't 2on p:sge (/ Signature: ;,'-/_, -""''-"'.-f---3tH:~,,.,..;----- Name: Gary Sears Title : City Manager Date : Subscribe to Equitable Sharing Wire: :w:~~~~~:::~~~~::~a: 1 ~:~:~f~1,~;~1~~7:~e!1~1;~1 "';,"',n"'c"'h"'e,;..r,,.;.,.,:.n_l_ew;.;o.;.o"d-o-v-.o"-r-------==~ Equltillble Shulng policlei, pra:Uces. and procltdure,;_ kcassai@englewood ov .org Final Instructions: Step 1: Click to save for your records Step 2: Click to save in XMLformat I Steps: F-ma il the XML file to aca.submit@usdoj .gov Step 4: F,1x ·1 HIS .~GNED PAGE ONLY to 12021616-13 44 ~~~r~:,:::, ,.JU.LllJ!JJ!llll Ill I II 111111111111111 © 0 NCIC: cooo,o:oo Agency : Englewood Police Deparr,,.,; Phone: 303-752-6946 State : CO Contact: John Co i .. ns E-mail : jcollins@eng' woodgov .org Pa!Je S n i i; S~pte mber 2011 COUNCIL l-OMMUNICATION Date: Agenda Item: Subject : March 19, 2012 9 a i LG .A. re : Federal Equitable Sha dng Aflreemenl and Cer.ifiralinn Initiated Ry: I Staff Source: Police Departmenl . .. leff Sanchez, Deputy Chief of Police COUNCIL GOAL AND PREVIOUS COUNCIL ACTION The Federal Equitable Sharing Program allows us to re ceive funds trorn lhe Federal gove rnment on a yearly basis . Our participation in this program c3ntributes to the City's goals of a safe, clean, healthy, and attractive City and , progressive City that prov'·les respc-·1slve and cost efficient services. RECOMM, NDED ACTION Th e Pol ice LJ epartment is recomm ending that City Counc il adopt a Bill for an Ordinanct' authorizing an Intergovernmental Agreemen: allowing the Englewood Police Department to accept forfeiture monies from the Department of Justice and the Department of th e Tr ea sury by completing 1he Federal "Equil)• Sharing Agreement and Certification" form, Th is request is for fiscal years 2010, 2011 , 2012, and 20·13 , BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The Englewood Police Department periodically receives Fe Jeral forfeiture monies from the Justice and Treasury Departments for our participation or assistancf ovided to these agencies such a,. the internal Revenue Service (IRS), Drug Enforcement Agency (DEA, . ,d Federal Bureau of lnvestigatior, (FBI). These funds are used for law-enforcement purposes, such as equipment purchases and training. A•. part of our participation, we are required to sign a Federal Equitable Sharing Agreement and Certificat .on which sets forth the requirements for participation in the Federal Equitable Sharing Program and the restrictions upon the use of federally forfeited cash, property, proceeds, and any interest earned thereon, "'hich are equitably shared with participating law enforcement agencies, including the Englewood Police Department. The City of Engle\Vood's Finance Department place, this mo ney into des ignated accounts and tracks deposits, expenditures, and interes1 on these accounts. Upon year-e nd, the Chief of Police and Mayor sigrr the Equitable Sharing Agreement and Certificatio n, which is then submitted to the Federal Government certifying compliance with fed eral forfeiture gu idelines . 7bis must l>e dorre within 60 days of the end of the City 's fiscal year. FINANCIAL IMPACT Federal forfe iture funds are deposited into the Police Donor's Fund and are useci to pay for police-related equipment and training which would otherwise require Cily funding . For instance , one of tl•e funded pro j ects pays fo , the assignment of orre of Englewood 's Police Officers to the South Metro Drug Ta,~ Force. On or about )Joe 1, 2011, the :ngl~woo d Police Off'cer began his a«ignment ,11 th e So uth M P.Ira 'Jrug Task Force. LIST OF ATTACHMENTS B·II for an ordinance