HomeMy WebLinkAbout2012 Ordinance No. 042ORDINANC E NO . ..!l-c
SERTES OF 20 12
CON'l'llACT NO, 'fl, -:U:,/ ~
BY AUTHORITY
COUNCLL BLLL NO. 42
INTRODCCED BY COUNC lL
MEMBER JEFFERSON
AN ORDINANCE APPROVL\/U AN INTEl\uOVERNMENTAL AGREEMENT BETWEEN
THF. CITY OF ENGLEWOOD AND THE MARMO, UBRARY NETWORK .
WHEREAS , The City cscs an integrated 1ibrary sys tem (LLS) to hand le basic operations and
th e current vend or no longer provide s su pport se rvices for the Library's sys tem: and
WHEREAS. the Mann ot Liorary Network is a membe r ne two rk of librane s and library
districts , and
WHEREAS, Mannot Library Network provides cost-effective acce ss to an up -to-date !LS as
well as access 10 sh:1 red itf!m~ in the member libraries' co llections, and
IVHER.EAS, this Network of libraries and library di stricts will al so provide support and
training for libral)' staff at favorable pticcs,
\/()W, THEREFORE , BE IT OROAINF.[) BY THE CITY COl"NCIL OF THE CITY OF
ENGLEWOOD, COLORADO, Tl-ll\T :
Section I . The Ci 1y Cou ncil of the City of Englewood hereby aut horizes the ~1tergovemmental
Agreement entitled ·1Ma nnot Library Netwc rk s~rvice At,'fef~mcn t" hy an d between thr. City of
Englew ood and the Mannot Librnry Network as attached hereto as Exhibit A.
Section 2. The Mayor is authori zed to execute anri the Ci ty Clerk to attest and sea l the
Intergov ernmental Agreement for ,.nri on behalf of the Englewood City Cocncil.
introduced, read i1. lu ll, and passed on fi:st reading on the 18th day of June. 2012 .
Puhh"h cct hy i"itle as a Bill for 1m Ordinance in the Cil {s uffi ~ia l n~wsp ap~r vn 1hc ~::r~d day cf
Jw1 c, 2012 .
Published as a Bill for an Ord inance on th e Ci ty's official websi te beginning on the 20th day of
June, 2012 forthiny (30) day s.
Read by title and passed or. fin al reading on the 2" da y of Jul y, 2012 .
9 b vi
Published by l;t!c Ill th~ C:ty's oflk ta l newspaper as Ordi nan ce No. ~Series iJf 2012 , on
the 6''' dny of Jul y, 20 12.
Publi sh cC hy title 1)11 :he Cit y's offi cial website hcginnin ~f,n t lh: 1'11 <by nf.l uly . 20 12 fnr rh i ny '~""" '1:: 7>~~ t '"' ' ,. """· """'
.µ~JL_.!::lc:::1!!:::..=.t___
I. Loucrisl ,in A. Elli s , Cit y Clerk of the C it y of Eng lewood, Colo rado, hereby certi fy tha t the
abo ve ;1ncl fore grn ng is n ~1.Je copy of the Ordina1 !;..c pa ss ed un fi1 1rtl 1cacli 1 r111cl puhh slic<l b)
ti tle: as Ordina nc e No. ~rics of 20 12..
MAKMOI LIBRARl' NE1WORK
SERVICE AGREEMENT WITH ENGi EWOOD PUBLIC Ll6 RARY
Titis Marmot Ubr;1 ry Network Scr\'ice Ar,rr>('n1f'nl {NAere cm~mt-) i~ made by r1nd between Martnot Library
Ner.,vork, Inc. wi lh office~. in Gra nd Ju nction, Colora do, h~rein.t her referred to as "Marmot", and Englewood
Publi c: L1brarv m En glewotx.l, Colurn do, hereinuflcr referred lo.,~ ~,,1iember.~
KtCITALS :
A. Member ,s a ::,ublic library w ilh i library 1o c.ltion in Englewoo d, Colorndo .
B. Manno! is the .1dministra 1or for th e Marmot Library Network linking member libraries.
C. TI1e pJrties are des irou s o f en1ering into an i1 gree rnent de fi ning the services lo be provided b y Marmot to
Member, th e cosl thereof, and th e ri ghts, duties, ;md obllga t1on s of the re spective partic~ wit\, ,espect 10
l he M ;m no t Li brary N etwork
In conslderrt1ion u r the fu 1egoing and in fu r ther con:;idE.'f,l lion of 1h e price lo bP n ;i\r. for the services rendered , th e
pa rli f!S agree ,ls fo llm,s:
I . lli!fiuilig15.
a. "Member'' sha!I in clude Memhr•;'c-; hranch locations, if any, provideo that no operat iJns localed
at a branch localion constitut e a separate legal en tity ap~rt frcm tl·.e t 1cm~er.
b . "Network Node" is either A) One tele communications link to the Marmot library N!!twork by a
dedicated circuit administered by Marmo !; OR BJ an internet data <.:u1111t:ction administered by
Me mber.
L. "ALCe!i s Sess ion" is the unil by wh1,:h multiple simuhaneouc; lihr;iry staff 1Jsers are measured,
limite d, and licensed. Each Network Node supports multiple Access Sessio ns on the Marmol
Library Ne1wo1k
d. "Enrichment Data' means the fo rm i nd con te1t licensed by M,umot 10 be gathered from w eb
~c rviccs und &;,p l.1 ycd in th e onlinc p\1 hlir ~r r.r.11;i; r;italog alo11g w1 1h thl' Member's :>wn catalog
•fa ta .
c. "Enrichmen t s~rvices~ means th~ sNv 1ccs oy which the Enrichme nt Data is dt::livercd to Memb er,
i11clud ing any softNare co11 1ained therein .
''E nr ichme nl Provid ers" include , but "re not limit ed to such organizations as EBSCO (N ovel ist),
Bowker (Syndc!ics), A 11ML011, O pcnlibrary, G oo£!c:bool<!:, .:i.nd Wikiped ia . l11e iis l nf F.nr:c:hmenl
Providers m"y d1cmgc from time to, . .,...~. Mmmot ma intai ns iiccnst::S di ai=,pivr,:-ia :a, ti~c! pa~~!:~
-specifi c ter ms cmd conditions to Me · r as ,equi ·ed.-ln the event Marn1ol ·l -l.d11~~s any of the -..
Ennchment Provideri:, this /\~r eeme1 1t ;Jnall apply to all new or su ::>stilu ted ~nr iCunen t Provid ers .
2. M~nnors Scupt! qr Strv ic e~. M;umot will prO \•idc tile following s2rviccs to M c-tnhPr:
a. Ope;a1e and rn,:w,tain the Ma rmo l Lib rary Network coinputer sy ;tcm~.;
b . M am,ai,, rNise, and upg,ad c 1he Marmol Library Netwo rk computer h;i rdwar e and u1stalled
sohwilre,
c. Prov1cle user suppo rl to 111dude tr o uble s11001i11 ~, :,y:i t~•n .,na lyrn, rlllC devclo j)mcnt;
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c . I11rorm M ember of Its rc~pum il>ilili c::. fu 1 Ilic p urd,,w.: uf h.:1111in .t l l.!4t i'p111 t:nt ,tml 11,c:11 e d,1I~
,equired ,ind !;f')e::Hicd by M ;111-.,01 lu cu nn c:ct 10 1he M ,m11u 1 1.il..,r;11 y r-..c 1wurk. Al Mt:111l,c 1
request , M ,1r m o t will bn. kcr lhl! pu rcha !'.c of rt~11ni11 a· eq11li,me111 ,in d m;1te rl:-1l'i 1r :o n.J u1g lu lht!
st.ind:1rd fer~ scl \edule (/,r ilc:hn e11t IJ ) or of 0 1h er c4uip rrun1 and mr.1tcri als ilS 111u h i,1ll y ag rt..:,-:d;
lnr,t.111 ,ind 1u,1 11t ;:m M;mnrn achr i111 !;1C:red h:lc:c rnnmur1 ica1 ion s se rvice for Nl'.l wrnk Neid ·:~. ;ir,
prc,vi <kd fo r 111 Allachin,~nt A, 111 cli.1ding 1et er.rnnr r.unlc,:1ion s h.1rdw,1re and eq11ipm-2 n1 ; O R
L o rn1 gtr1t ! the Marmot W ide Au:a N l!lwork. (WAN) to ~ccc pt u ser connections ovcir the in1 cI 11l'!I
w 1c c McmlJe, opts I ::> u5e 1h o.vn Internet Service rmv1 der 1nS1e~d of Marmo 1-:1dm11m 1cied
1decrn 11111u11ic2 ti o1 1s serv,ce;
g. Pro vide ~o ftwilr e Acce5s Se!-si ons 10 lhc /\i,1nno1 l.l br ;,ry Network a:; provided tor in All.1chrnc"I
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h . Providl' ,:m (fJ I o n:1I eq uiprn<'nf m;,intcn;mce SCl\'1 ce to M e 111bcr (o r microcompu1 er
w o1 h l ,1 linn!, printers, h:,r cod(' rcMlers. and olhcr eow pmcnr .i~ p rovid ed (or in Allachmcnt C;
Pr ovide ;i,;ccss 10 l he !i:1(1 w .ire ;u,,J <fal :iba!,es p rov id ed ior i11 A 1: .. ch 1 ncnl A.
;.1 . ru rc ha se its own v...or'.<s l,llions, cables to N c lwo ·k t..J n d c !i, bw c:>dc ,r:a rh:r ~, b ar coc:e:: abt!ls
;md 0 1hc r equipm e nt ,,nd ina1 e r1dls;
b. Ass 11m 2 rc spo11s l1il il)r rm all ongoing c.1 Ia\oging n11rl ret1ospecllve convel'M0 n or loc:1 I I brary
r:o ll cct1ons;
c.. Pr r.pa re all inr1 teri als 10 .1 c:c:o m111odate use wi.'· the M,1r1no1 Li brar y N c two·k;
d . /V,a int;iin its o wn dM"h~sf.' rr•rn rdt:;
c. Fo llow tro u ble shoo ti ng p rocedu re s ;me eincrgen-:y/dcwntime con tinr,1.:ncy pl;m~ p rovided
by Marm:,t ;
Identify corl!,Jc f per'i0·1(!i); and
r,. f-'.o llow M ;mno t pol icies ;md p roc.:cc urc s '.)os tcd ,,t !illl1:/.'www.mprmo1.org/nod,;;/4 2.
1. Co~,I u( Sc1vi ·.,~~1ill1:!!.!ll.:!..!L •11 1d M,fillli!b. MeanU c :i h,111 pc1y Marmot tl1 e fte!> irn ~t:rvic~ an c
pu1:.ht1 !,t priL~:, 101 el1u ip 111tlll il ml 111,11 1::r ii.'!b ,ts p1u viJt'd frn 11 1 M c111 1ut s !>l<U1 t.l t11J rct: sched ul e, ,'\s
o utlined in A11 adm1e111 fJ . M.1 n not may at ;my time, in ii!> !)u h~ di scrc1i o 11, i11ui::,1st u, Ut:!Lrt:,1 sc tl1 t
rees for service an d purch,"!se prices for r qulpmen1 and matcrlal5 . Each addi ti on or revision shall Ut.:
effective a1 suc h ti me specified by M arr 'l. whid1 will b e al lea s1 thlny (30 ) dr1ys tlfler M.umol gives
wrttten nolIce of such increase or de· •ase . As rec;l1 ired hy Marmot bylaws, price d1a nges arc
app roved bv th e Ma~m o t Executi ve BoiirC:. l:i !he eve nt tl.armot ina e ases any pnces or d\~rgc~
under the Agreem ent Member may, at its o ption an d \o\1th:1 ul l1ab1h ty, t1:rrnin:1te the Agreeme111 b)'
givi11 g ni11ety (9 0) day written notice 10 M armot.
5. Time of Payment. Marmot !hail bill M~mb er on an ;nnual bas is, in ad v,,nce. Maiin o t sha ll bill
Member for th e purch a~e price of equ ipmen t and materi als when Sl:ch are delivereo to Member.
In the even! Member shuulU rt!ques t additi o:Hd NetNork Node:; er Access Sessions ior the ,-..1nrmo1
Lihrary Ne:work during any 1erm of this Agrc~menl, then Member'!:! cml of services sha ll be prorated
iro,-·1 di11e of access and .1 billing sent ro ,,.,.,e mber .
. ~II pay 111 en 1S by Member to Marmol sh all be due withi n thirty (30) days of the date a billing is
deliv e,erl . Marmol $hall bill Member late payment foes al thp ir.t,1tt11ory r.1te of 8% per annum.
Mmnber ma v wlthlmld any ;1ay 111t!11 t 111 whole or in part for products/)ervices found l:,y Member 10
oe de fecti ve, un l imely, uma1 isfoc 1ory, 0 1her,11ise not conforming 10 th e descrip tion, or no1 1n
ac cordan ce w ith all appl icable warranties, laws, ord 111.1nces, rules and :egulatinns. l)aym~nt or
ac:c:e:>tancc/us e by M em ber sha ll 110 1 be de"?mcd a w,1iv er or sett le ment o f any d~f~ct o,
'lonconformily in t!1e products/services .
6. Defau lt in P:wrngnl. Shol1ld Vie1rber fail lo make c:ny paymenl due to Marmot within lhe period s=t
forth in paragrapr 5, ,'./la rm c.1 ~,al' give Member written notice of such default 111 J.Jd y111t'11t . If
M ember fai ls to correct the default wi th in thirty {JO) days after the d;,1e o f suc h written :lOtice,
Marmol sh,111 have the nghl to di sco ntinue se rvi ces lo M€'mbcr and en ter upon ihe p r emises of
M ember, if nec ~s sary, to rem nvP M;,rmor'.1, rlP.clt ical ,1 11d :elt-co mmunications i?Qlllprncnt and wiring
necessary to disccnncct Mcrnbcr fr om acces:; to <he Marmo1 Ubr:-iry Network. M armo l 1T1ay only
e11t i.:1 Mc:: 11Ut:1':; fa :.i litie. 10 dim;nn_ct or remov., its equipment u:>on re asonable ad·,ancc notic<:, JI
a time tha t is mun.ally conveni en t to 1h e p,1rties a11c which will be minimi ;:e d1!.ru prion o f Me:nber's
opl'r.iliors. The d1ir.•:onti nuance of !:ier11c~s hereunder ;hall n01 r el1ev~ f\.lember from li;1blllly for
payment for services p reviously ;1rovided or for paymen t fo r any eq uipmen t and m aterial s ordered
by Memb er. In addition, M~1:1 :H:r shall also p ay all costs associa te d with removal frorn the
ln1 cgr.1 tc d Ubr.1ry Sys lem and i ermina lion of l he releco mrnunicnticn cirr;uits in d Jdin g, but n~I
limit ed to ex'raction of reco rds, deletion or scopes, disconnect fees and M.1rmot staff time, in
accordance v.i1h 1he fee sched ule in Attac hmen t B, as it 111uy L,e an1c11ce d.
7. Term rmd Renewal of Ag reem ent The initial te rm of this agret!ment st 31 ~ b~gin on Oclober 1,
2012 and sh~II expire ,n riPn~mh Pr ] 1, 2013 . Notict! of ann ual pncing will be diitribuled to the
m embership on or before September 1 er each cale nd ar year and ren ewal contr.icts will become
du~ 011 Sc::µlc11 1lu::1 30 of each year. Nelke of non•r~newal must be given in writing ninety (90)
day! pr ior to e>epi rat,on of the ex isting contract. All the provisio:is of this Agreement shall re main
in full force and e:1ecl during any r~newal te r m. The fo llowin g table makes these terms cle3r
Initial Te rm :
Au toma tic Renew.a l 1:
Au tomatic Renewal 2:
Au lom ,1t 1c Renewa l ):
October 1, 2012
Jar,uary 1, 2013
Jan uary 1, 20 14
January t , 20 15
::>ece mber 3 t , 2013
:)cc ember 3 I. 2013
cl ecernber 3 I 20 14
Decembe1 31 . 20 15
8. Tcn nmat·g r). Upon termn1 <1lion, pum:ant to paragraphs 6 or i above, Marmot m ay only enter
Member'!. facihties to d1sCllll"CC I or remove its equipment u pon rea son;i,hle .uiv;u,c-P noti ce. ;u a
ti m e th.ii is mu1u ai iy co:1vt:n i-::11t Iv ii11: µi1 rti~s w,J wl11d 1 v-,il: be mlr.im;;::e •fa;up:ic;~ ~f .~.~cm ~c :'!:
oµe·auons: Mem ber sh,111 pay all cost s for ser\'ices rr.ndered uµ 10 · th e df~ctiv~ da te o f tt:rminati on ..
and sha ll pay Marino! for all L"qu.prnen t ar~d materinl s ordered by M ember . Member sh all also pay al!
costs associated w ith re moval from 1'1e lnl!?grated Library Syslem an d term ina 11on of d1e
telecommunication circuit s indudin&, bu1 not 1 1i1 ed to e,)(trn r1i nn nf rrc.. .., deletion a l scopes.
disco nnec l fees aid Marmot sti ff lime, in accordanc.e with 1he fee s<.Tiedu le in Attachmenl 8, as it
may be ameride<.1 .
9. \,V ;mantv Wprr.lnty Qis<fain1~r and Uri1 1tpt i9q pf u,,QJJ.i.ty.
a. Marmo1 warran1s th,=u it owm or has 11ghts to use all .,~~e ls, hic1udin g soirware, hardw,i re ;,11d
e qu 1pme1ll, ·,ecessi'l ry IOI th e opcr;,tion of the Marm ol lih·.,ry l'!civ,.,,,rk It i:; cxprc s$I)' c1gree d
l hal 1here 1s no w;manty of me1cha n1 ability or fi tn ess for a p,1:1ic ul;u purpose, l!>..J.,r e5sed or
imp ll ed, by Marirot w ith reg,ir cl 10 .111y so ftwJ rc use d in co1 111eclio 11 w11 1l 1he M;mno1 Library
Network. A ny work stat,on!i or periphu,,ls 1hr1 : M;irn 10 1 pu 1chase:; o n be half of, and rle l,vers
10, M ember i111mediilt<:ly bc:coinc th e property of M eir.brr, ;ind come with whillf'Vt..'f' w;uranty
is p1o vi ded by c,1d, ,i;,nutac l circr. Marmo l <.l oes nol 1na nuf.ic l tire, ;1sscinJle, or wmran1
h;,,dware procurer! a ., !J (-:!,r1 I( of Mcinbe·. M,,nrot cl::ics :1gree lo perform the ·.;crv1ccs.
con tc:11,plat cd by thi s Ac1C!cmc11 1 to 1h,? s.1 tisfa cuon or Member :ind w1 Ih the st:mcl:ird of caI c
,incl skill of ;m expcr! r::p,•Jlnily renderi ng se 1vi c.c~ of !he fyp•? r•?quired b)' lhis A~rc c1rn.:n I .111d
in c:o nfonn;mce with ilpplirnhlc law. Marmoi sh.i ll nor be li,1ble for a1y chr ect. ;pcci;1!, or
co nsequen lia l d:iinages ,,ris,nc ou1 of thi !'. Agreem ent , b)· use or lhe ll.1rdw arc or so hw:irc by
Memher or 1he Marmot Lib rary Nclwork.
b. As lo th e Enric hme1,·1 Dat,1 ;m cJ lh c Enrich111cn1 Services, Marmut mak e!'. no w.i n:m l 1cs,
exnress or iinp lied, and expressly ex cludes :ill warr;mt ic~ of 111 c.:rchc1n1,1bility and fi1nc-.s fot a
p.1rlin1 .ar pu rpose . M.irmot 111 .1kcs no warr.inlics or represc ,t;itions regarding Ihe .:icc:11 r;1 cy,
~dP.q11 ;1cy, rn rninr,1P.lf'ne,;s of the Ennc:hmcnl D;'l fa or the f:wichmen t Se r,ic ".!s . In no cve 111
shall N.;mnot h,.. h,1t1lr inr :i11y ind i,r•rl, in r irl r·o 1al. (p cc.i.11, or cuns:..:qw: 11i.1 I J ;11n;1ge~ ;m !:n g
o ut oi th e use o( or 1n.:i hil11y to us:-lhc l.:n-ir:hm<•nt n.1 1;"1 fll F'lnrhin Pn l <:;prv i .~P(,
c . ·.II rigL ts i11 Cove r l,n;i ges .ire !'es ~rvc:d by til e Ofi~n.11 ropy,i(!hl owner ~ Cover l111;"t~C.-s :ire
provided •.J !; i!.; and w1l h ,,II "11111~. wll hou l w.:,,r,.:i nry of :iny l<in d. wilhoul limitinc l :ic
lorcgoing, .1:. 10 ::over irn;igc~ .• M.:irni ot exprcs!:ly <lisc b11ns .1ny and all w ;mantics, wh ethc,
cxp ,c:;s, implie d, or r,tnlul ory 1ncl11dil1& withc ut lunit,1110 11 any w;m;1n ti c~~ r,r litle,
non inlerferenct:, 11011-infrincem ent, i11fonnat1on,1l CD nlcnt, mcrchantnbi li t\' nnd f11ncss rur ;'t
p.11 li(ut.,r puI pose .
IO . f.X(lJ!-atJlf! Delays. The l'.Jilr li<:!~ sl ,all ll~t.! 11 1~1 11!.!SI t.!rru :l!i lu µe1 (u111 1 tl 1ei1 Jutic:s li11der l l 1i~ Ai:;1..:cm ent
in a Il·nely fashion . However, lhe obl!gc.11ion of ;:i p.u1y :.hall Ut-! pu:.1 pL11cU .iutu111nti u 1lly if Iii~ p.t rly is
prcvcn1ed from m ee1ing its ob1igc1 rion by rc:l son o f any ca uses betond its ;e;isonablc co111rol. exctpl
th e oblig,1t 1on to mak e payment :ls provid~d in par.igra ph s 4, 5 and 6, p rovidr.d 1he p:trty pr eve nlcd
from 1e11dering pe ,fo ~ma11 ce notifies the other pany 1111rned1at ely and !n dclnil of lhe
commenceme111 and n;;ture of su c:1 a cau se an d 1he p,obable co 1seq uenccs th ereof, an d provided
lhat S'JCh party uses its bes t effo rt : ~e nd er pcrfo~m;ince in a I mely manne, rnilizin g 10 such e1d all
esources reasc n.1bly r!:lfUir e:d in the circumstances, incl udi ng ob laini ng suppl i es or sc:Nices frorn
otl ·cr sot.m.:e~ i( same are reaso nc:b ly avai labl e.
11 . fn (o rtem_enl. ll1 e p rcv::ilin g p,1r ty in :iny li1 i~.11ion conce rninp. lhis il,Zrecment shall be rei mbursed
by 1he o ther partv .:or ::ill cos ts anrl expe nses incurred in such proceeC:ing, 111cludln~ ,c,,son:l bl c
;111nrn~yor;' fr~P.~,. lirig;uion ;wsine ou t or an)· d1spu1e co ncerning the A greement sh all be b1oogh 1
or,ly in Mr-or;~ 1 0 11111)', r.nlor,1rlo .
12. ~-All 11ohcc5 rcc uired or pro·,idet.l hcr ern sha ll be in wril111r,. ;md •;h.:,,11 bt:> ,1d d1er:;s ed l"I th P
pafly to wh om ~aid noh ce i s di ,ec ted ;ind slm ll be deposi ted in lhe Uni•ed S!J lcs m11 il, cerlifi~d in;iil ,
rc tLirn ,cccip t , cquc:;tc d, with po!;l:tse p1ep;iid th reon. Such no lice !;h:t ll b e effective on :he d,1 Ie of
receipt · ·
1 ). Waiver . Any w.tivc1 l,y ~,Iller µ.11 ly o f ,tn)' p1o vis io11 vr th is A~tet!,ni:1 11 shall not imply ,1 sut:.sequcn l
w:llvcr or that or ;my 01he r prov ,siun.
1 4. Cgqn tema rt~. i"lm Agree m en t m dy ;Je execu 1ed n, count~rpans, each -:,f w hic ·, sha'I be deem~d ;-i n
origi nal an :J i·.ll of wh ich togell1er shall cons titut e lh e s:i rne In strumenl.
15 . Pu:l lk Contrncts For Services . CRS 98-1 7.5-101 jNot App/ic,1ble to agrccmerrts relating to th e
offer, issuance, or s11 /e oi sec:urities1 inve.tment advisory ser vices or fund ma;1~epni,::11 t ser1ices,
sponsor ed projects, inlt!rgovf!rnmcnr,,f ,,greemcmls, or it1fo rm,1tion f<!c:lmolugy se rrices or
products and services! Con t1 i1Clor ce 11i fies , wa ir;m :s, ,ind agrees rhal it does not knowingly
employ o · contrilC I with an ill ega l alien who will perform w,:,rJ.. under this contr.1c 1 an d will
can=i nn 1he cmpbymcr>1 ~lii;ibility o f all employee!. who are n, .. ,..{\, hirPrl for emplovmenl in tl ·e
Unned Slat es lo perform work under this contract. through participation in the E-Veriiy Program
or the Ue pa rtm e nl program es:abllshl!U pursuan! 10 CRS ;!\-17 .:i-".02('.:i)(c ), Contractor sha ll not
knowingly employ or :ontract with an ii egal al ien to p~rfor·11 wc rk under this contract o , enter
into a contract with a subcontractor that fails to cerlify to Co n:::r lor that the sub con1rac 1or shall
no t knowinel y Pt11J1 lny nr contract with an illegal alien to pufor11 work un der lhis contr.icl .
Cor 1rnctor (a) shall no1 use E.-Vcrify Program or De partrnenl urogr,,m procedures :o underlnkc
p1 e-e 111ploymen1 sc ree ning of 10b applican t~ while t11is contract is being performed, (h) shnll
notify the subcontrncror and 1he c ontrvcling State a5 ency w thin three days if Conlracror has
ac tual know1edge Iha ! .1 subconrra c1or is employing o r cur1 l rdt..,i11g 1111th rtll ill~H r1 I ali en fo· work
under thi s contract, (c) shall termin ate the subco:llracr if a subco:1tractor does no1 ~top
e mploying o: contracting with the illegr1 I alien with in three days of receiving the noti ::e, and (d)
!.h~II comply with reasonable requec;l !-m~rle in the c ourse o f an inves1igation, undertaken
pursuan l 10 CRS §8-P.5-102(j). by 1he Colorado Deparlmen l of Labor .,nd Employment. If
Contractor participi:111:!S in the :>epi1rtrncnt program, Contrnc1or sh.il l deliver lo !he contraclins
Sla le agency, lrslituiion of High er Educa tion or political subdivision a written, norarized
,1ffi rmation, ,,ffinninc that Contrac11.,r has examined th e lega l work statm of such emoloyee, anU
c;h;i:I rnmply w ilh al 1 of th e other requiremen ls of !he Ocparlment program. If Con l ra ctor fails 10
comnly with any requircmenl of t his provisio n o r CRS §8 -17.5• 101 ct seq ., the contracting Sla le
agency, institulion o f higher educa tion or poht1c~I !.ubdivision may IPr m innU.' 1·1ic; ronlr;;c t for
brea c h and , 1f so lerm:nated . Contractor sha ll be 1:ab le for damages.
16 .. Relevant Color;\do Laws . Financial obliga1io11s of Member oayable after the current fis cal yea r are
con tingent upon funds for 1ha1 purpose being appropriilled, budgeted, and otherwise ma::le
available . ;he p,,rties acknowlpdge rhnl .inpropriation of moneys by Member is a ~overr:men1al
fun c1ion which Me:nber c annot contractually commit to in advance and that this Agreement dces
not crn :!ili tu tt:: (ii a multiple fisca l year direct or ind irccl debt or fin:mcial obliga tion; or (ii ) an
obl 1ga1ion payable in any fiscal ye ar beya,d the fisca l year 101 whi ch funds are lawfully appropriated;
o r {iii) an obligation crea lin g a pledge of or a lien on Member rax or general revenues. ;n lilt: t:"vtnl
Member's lY;ard Uoes not approve an i,ppropria:ion of fu:-ids at .Jnf time du rin g 1he 1ern1 of this
Agreement :or any ~ayment due or 10 become due for a f:scal year during The term of thi5
Ai;reement, Mem ber sh.i ll h.ivc the rig ht to terminate the Agrecme:-r·t~ on thP l;tsl d;1y r-f the frs:al
1Jt:riod lot which sufficient appr:,pria tio1H were re ceived, wHhoul penc1l ty or expense. M t:. '"'ber may
t er minate lh1s Agreerrent by giving notice in writing that (a) fund ::. hctv~ no l been appropriated fo r
1he fisc al peri od, and (b} Mem be r ha s ex:,austed all fu nds legally avai lable for the payment. Marmot
understands tha t certain informati o n. ind uding the Agrecmen r and all Exhibits lherc to, are pubhc
1 eco rd!; .iv.1 ii.1ble for pu blic insp ec 11on and cop~•ine unrl 14r lhP C:nlor3do Public Reco rd !! Act.. C.R .S.
§§~4-72 -20 1. e l seq. and other applicable lrtws. r-Jo ttmn or condition of the Agreement sha ll be
constru ed or interpre1ed as a waiv~r, e.:cµrt ss 01 implied, of <my of lhe immunitic~. righ ts, benefits,
pro tection!., or olh er provision s, of 1he Colorado Governmcnlal Immunity Act, CP.S §24-10-10 1 el
seq.
17. i11t:t;;"tJ t-:P de1 1[ Cu11lr<t (lyr Ru :s. 1'.•'1arm vt ::;h,i B pe;~c;~ ::$ du:ie!. !1c~e~;!~de~ a~ fl.!1 ~nd -:-po1!11dent
conlractor ;md nut ,1:; 1111 t!m pluyee. Neil 1er Marmo t no r any. ;1 gcnt o r employee of MJrmol shnll be _
deem ed to be an agent o r empioyee of M ember.
18 I J-.,-. n f lnlPIIPr ru;il PropPr[y. By signing below, M ember agrees and acknowledges lhat !he
co 1lt!cfi on, creation, and arran gem en t of the Enrichment Da1a offered by Enrichment Provicers
Lu r1>litutes htellel..lua property wholly owned by Enrichment Providers and/or their licensor~ W hile
ii is u11d er stood tl1a 1 1he Enrichment O r1 1a will be publicly ava l,1ble on open electronic 1,etwork s,
Mem ber will use th e Ern :chment Oi11a only foi lhe nuendcd purp ose o f 11ucmen11n~ Mt'111!.J~r ·s
lib·;,.1y online publi c a·,d s1•.1 dent access ca ta lo g and web sil~.
1 'J Pr o pri(-1 ,,:y ~,gl,i-, Th e Enrichment D~1.1 .,ncl Em ichmen t Se 1vic,:-s 11 u de ;i v;iilab le 1:-l Mf'mbcr under
1h 1s /\greeme111 ilre pro tected by copyrigh t~. tr i'\Geinark s, irr1de secrets . or o th er proprietary righ ts.
Member ;ic bowledgcs lhal ~n nchment t-'rov 1cJe rs, lheir hcensor!,, o r bolh ONr. a:I right, ti tl e Jnd
n11c ,r.s 1, iricludinc, wilho111 lunitat Ion, lhe co I>\'l'lgh t, 111 ,1nci lo ·he l:111 rchncnI Uata and the
Enrichmen: Service5 .:ind ;ill ca ,n ponenrs th ereo l. ·1 he cof)yriGhl cmd 11llc lo all prope rty I11 terc:sls 111
o r to lhe En richmenl Data a nd the E111ich,nen 1 Se rv1ees :uc ,1 1,d sllJII rcrnain in Ernichm cnt Pro v11Jcrs,
their liccmors, or both as owner ;wcl thi,; Agree menl .-.hall nol gr,1 111 to Mernhcr, 0 1 ;rn y Member
:d fil i:i tc nr r1 gcn1 , e>r ;m y Me1nber p111ron sludc:n t, volunlecr, emp oycc or us'J r, an)' rl['hl a:
Ov\rt ersh1p Ihcrcin. t..t em bcr w~rrar 115 .:n d rt\Jre!:l eIIts 1h,11 M c,nbcr .ind M ember's p11 1r ons, s1uclc1 1ts,
vo lunlccrs, employ<:c!'., u5eI :, and ,1g zn1s !.h.:tl l not m ortify, remove, delete, augm e1 11, ;uld lo, pul,lish,
tra ,rnnil. p ,1rt1dp;1I e i1, th e tr.in sfe r or sa le o f, cre:iie deriviltive works fro m, or in ;uiy 'f",1y cxploil ,my
or 1h e Enric hmenl Dala or the Enrichmcnl Services, in whole or in p ;rt. If 110 s:>ecific u:s1ricllon s ;u c
displayed, Member and us ?rs of th e Enrichmen t Si.:rvices 11ay make copies of se lect porl ions or ;he
Enri chme nt Da ta, provided tha t the copies .i re m,1de 0 1111 fo r rer~ona l 11se and any no ri ::cs cor,t,1 1ncrl
111 rhe En richmen t D,,ta. such ;1i. iill c.opyrigh l notices, 1r,1ccm;uk l'!ge nd s, or 0 Iher p,oprie t:iry rights
no!,cr-i. ,,re 1:1.iintair:ed on su ch co,ies. E1C c:cpt a!. othcriA·ise p err niltcd i11 this Agr~emc:nI or .is
pcrrn:ll f'd hy the :'r1 i, me privil ege umfor the U.S. copyricht l;l\'vs (see, e.g., 17 U.S.C St.-c:1io n 107),
nci tlwr M ember nor u sN c nf l hr• Fnrirhmf"nl r,Nvin•< ·11:i y 11 pb;ul, !)m l , rrprnr h1 cf', or rli<;ll'ih:1le 1n
,,ny w,1y Enric hment Da la pro1e cted by copy richt. or nlh r>r p mpri,~:.1ry 1icht, wi thout nht.1 1ning
r>em1 1~s inn o f tl ,e owne, c:f the coovright or 01her propr1e1y ri&h t.
20. fnri c 1n nific,1lion . EX\."f)t ;ir, m,1 y 01,crwh>c be excluded fro .n M ;rn no l's I ~,billly under thi s ,\r,H.)Hment,
M .:irmo l :J:all dfth:!nd, ho lcJ h:i rmles:; ,1od 1ndem ·1,ry Mc1nb~r. its officers, d ll'cc tors, e1np:nyc(1s, q ~ent~
and all orncys, fo·, from und c1g.1 in:;1 ;my md JI! cfo i1 m , dcin:md5, ~Lil'.'i, frncs, prn,1hi c5, cosl:;,
t'!xpcnses {i ncluding, wi 1hm:I ·imitation , rc.ison.iblc ;;i tl orn cy's f::c:;), a nd losses o f cvl:ry nn l'Jrc
w l·.atsoevcr, ("M;1111101 Oi1 111a,;es") rcsulli ng fro1n or cmued by 1hc m:gligcncc or fouh of M Mmol 0 1
its c,nploy ecs and acents und/o· fo r M.r rmo t's orcac :1 or vi ola tion of any o f Ma11nol 's
repres e11tctliu1s, warra11til:S, LU\ll!lldtlb UI it~l~t'IIIClllS L0111.ti11~u in tl 1is Ag•~einent Tu 1l 1e C>.ICn l
pe·rn luecl by lr1w, Membl:I ,;ha :I ddend, hulll li1.1m 1h:-~s w,d i.1d l!11 nity t.ll,ir111o l, it ~ offi c.::1.-!t ~, di1l'!..IUl '::o.
employees, agents <And attorneys, for, fr om ;mcl ,1g.1lns1 ;my and JII cla ims, dcmanr!s, ~w ts, 1ine~.
pe·1.1llic,, costs, expemes (indu d1 11i;, w ltholJI li rn it iltion, rc asorn:1blt aI t orney's fee s), ,,nd losses oi
every nature whal soever, {' Memb er Damages") arishg from Memb>?r's u se o r ope1.it1o n of the
Marmot Li:J rary Network and/or M embe r's breach or viola tion of ,my of Member's represen tations,
w2rran lies, covena nts er agreeme:'l ts contain ed in th is Agreement.
2;. Severnbili ly , If any provision of this Agreem ent is he ld 10 be Hl ega l, invalid or unen forc eable
under present o r f~ture laws effec tive d:J ri ng tl·,e term h ereof, such p rovi>ion sha ll be iul ly
sever,,hle ard 1his Agreemen t shall b e construed and enforced as if such i1 1egal, inv;ilicl o r
unenfo1cc:1b1c o rovisio n never comprised ;. part hereJ f; and the remi\i ni nr, provisioM> her eof sh,111
remai n 11 1 full for ce and dfccr and sha ll n u t b e aHec ted by the ille ~a l, inv,,l id or 1111 c:11 forc.coble
r,rovis ion or hy it; SP.ver,1nce herefrom. Fu rti1ermorc, in li c:u o i $uch illec,11. inv;ilid or
1111Pnfmn .. ;1h',p r,rov1..:;in n, th 1•t<' sh;\P lw ;l(kerl ;u11rnn~ti r,1 lly ~s parl nf l his Agrr.r.m P.,I ,1 pm\lis1<m
;is simi lar in it s terms to 5uch ill er,:i l, inv:1\id o r U11 !;!n forcc.1 IJl f.:! ;)rovi::.ion ;i s lllil)I ~e posc;1b le .ind b e
lcg:i l. v~lid .ind enforce,,ble
2 :!. Amrn drn c·n l. Except w ilh respe ct to Attach 1n cn1 B whid1 m;iy ':>c ;imende d by Mnrino t in il s
di:;cre l io n, thi s Ag, eer ncnt may be i1men d cd, modified or supple111en1 e d o nl·r by an in ,;trumcnl 111
w ri ting exe cuted by th e p <mies hercl o In the eve n t Manno: increases a:iy prices or charges \Hi der
the AB 1t:~n •t~i1 1, Membi::1 I11 .:,y, ,1 1 it s opti on and witho ut l .. 1Uility, 1e1111i na te the Agreement hy gi\-ing
nint:ly (90 ) t.lJy w 1ilt c1111u 1i<__;.! tu M,mnul.
2J. ~~. Neit11cr this Agre ement nor any right c,eaed hereb~ shall be asslg nab:e by elflier p;ir ry
w itho ut 1l1 e co nse11 1 of Ii1 e o th er pi\rf)'.
2 4. A 1:;id1m c n1 5. The prov1~i ons of th e followine altadunen!s ;u e indud ed ;i s p art of th i~ A gre t:!ment ·
A. Marmot Provided St?rv i:e~
B. Fee Sc hedu le
of this Agrr.cment sha ll be effect ive unl ess reduced to a writing signed by bo th parti es
he reto ; with the under standing th e Attachment B ma y be re vi se d from ti me to lime at
the di sc reti on of Marmo t. In the event Marmot increases any prices or charg es under
the Agre emen~ Memb er may, at its option ard without liability, tenni nate tie
Agreemen t by giving ninety (90) day written noti ce to Marm ot. Thi s Agreeme nt shall ',e
bindin g on th e parti es hereto and th eir successo rs; provided, however, th at this
Agreement may not be assi6'll cd by eith er party without the written consent of th e other
party.
26 . Effecti ve Date of Al!rccment. This Agreement shall be effective a5 of October 1. 2012 .
ENGLEWOOD PUBLIC LIBRARY
By : ----,---c--------
Randy P . P,e n n
Title: Ma o r
Dat e: _____________ _
A?TEST:
Loucri s hia A. El lis, Ci t y Cle~k
MAR.'-'IOT LIBRARY NETWORK
By:--~-,,~-!-"°_"=-____ _
Titl e: ---'M.--'"-e_c"-'-i -'-1_ff'.--'c;'--h-,------
.,. z 1-µ 12.-Date:
Attachment A -Marmot-Provided Services
/)lf';r/':.>zr-:;:-.,
f AARN,OT
llllHt.l t\' 1-IET 1-\'0 lt H
Marmot Libra,y N etwo1 k price quote fo r
Englewood P uhllc Library
f HOSTED ILS senv1c i::s
6a s1c S11s1om
Sc:nnc HIIJ n bv Ill
t .dd111ona1 S1af1 Ses sions
~'S,et un 1. Tr;u ninn
Ov e10:rvo hoslinn & t.u!inort
Ovm C>11ve coticcuo n develooment
April 18 , 20 12
Unit e Ono-time
$5,250
l 1.:!60
11 I 10
ti.nnual
$6,000
NTA
S2 .500 included
$1 ,500 included
so I NIA
O no: includ ed not in:ludt!d
$10,510 I U4.440
'Basic System mcludei. Cir;.ulalian . Cat a loging, Acqu1sillom •. Senals Reparts , Training,
WAM, Con lent S Lbscnptions, shsred OverDrive ::ollcction. unlimited VuF1ndOPAC. one
(1) WAN Access or WAN Tel ecom Se rv ice. one (1) staff session . Cou.,cil Seat,
Continui ng Educ at ion , PMic1pation m Ta sk Forces 6 Ma rmot U se r G rJup
1 Assuming )OU can provide bib & holdings data 111 MARC for m at and patron data in
cc mma•delimiteri formal, and do not re qui re cir:.:dalion transaction dala to bl! mi;Jrale:].
Ma,mol cc1 n prol/1de l h1; seN1ce a! no charge.
1 Tt'i!! INN .R each (P rospe-:tc r) subscripl"Jn s OPTIOMAL It includes 1:'l'!mbersh p :n a
reJlonal union catalog and resource stnmng system hosted by !he Colorado Alliance ol
Resea r:h Lib raries 11 dOes nQ! include fu ll membership in t~e All1ance.
Tni s quote is good for 90 day s.
123 No ·1h 711, S1 . Gr:tnd /u nri,un, r.n ft 1 c;o 1 Cl 7C •747 ,33 l i www inMnrnt o•·~
Attachment B Marm o: Pri ce List
January • Dec ember , 2012
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COUNCIL COMMUNICATION
Date : Agenda Item: Subject:
June 18, 201 2 9 a iv En gl e~•vood Pu bli r. I lhr;,ry S f'rv1rP AgrPP.m e nl with
Marmot Library N etwork
Initiated Ry: I Staff Source:
Libra ry D epartm e nt Dorolhy Hargrove, Direc lor o f Library Serv ,ces
COUNCIL GOAL ANO PREVIOUS COUNCIL ACT ION
On M o nda y, May i, 201 2 D o ro lh y Hargrove, D irector o f Li brary ~ervrce ,. prov rd ed Coun cil a brief
ove rview of 1he M arm o l Li brary :-.Je twork ,1n n dis nrss ed 1h e ex p ec l ed advantages of mem be rship should lhe
Englewo o d 0 ub li c l.ib rar,• cho ose to oecom e a part o f the Nelwo rk. Marmo l sub se qu entl1• provided a
Service Agreement for appr ov al.
RECOMME NDED ACTION
The l ibra ry De p arlm ent recommends Cily Co uncil approve a bill for an o rdi na nce autho ri zing an
inl ergo\'ernm cnlal ag rcc m cnl w ith A.•t:1rrn ot Libra ry N etwork . Th e .1g ree me nt beco m es eff ec ti ve O ctober 1,
20 12, w ith lhe opticn for an nual ren ewals , and an expec ted im plem entat ion dale of )anu ary 1, 201 3.
BACKGROUND, ANALYSIS, ANO ALTERNATIVES IDENTIFIED
Publi c libraries u se an irH egrated library system (ILS) 10 handle basi c o peralions, including acquisitions,
cat aloging. ci rculati on and searching fo r library materrals an d in fo rmatio n. Th e En glewoo d Publi c Library has
used one ven do r fur th~ ldst ~ev ernl Yt"Jt !), Uut bec au 5e th is vendor is no lo nger ful y supporting our current
ILS ve rs ion, Lib rar y staff studied o ther o plions. \f',/e al;o explored w ay s t o share resource s with other
Colorad o li brari es. W e w er e favo rably impresse d w it, th e Marmo l Library N etwork. Bas ed in Grand
Jun ct ion and governed by re prese nt atives fr om m ember librari es through out Col o rado, th e N etwork n ot 01 ·ly
provides cos t-effec tiv e access to a nationall y recognize d and up-to-dal e IL S, but also allows m ember libraries
10 ,hare ove r 1.4 milli o n items in 1h eir res pec ti ve coll ections . Stal e-w id e courier se rvi ce d elivers boo ks and
oth er mJteri~1l s to o ur libr.u y p atr o ns fr o m ot her memb er librari es o n ,1 regul ar basis . Th e N etwork will nffer
supper! an d trainin g fo r ou r staff, all al highl y favorab le pri ces . Thi s IL S w ill improve th e efficiency of Lib rarv
operati ons and offer adv ance d se rv ice opti ons 10 our patr ons.
FINANCIAL IMPACT
Th e 2012 cosl o f conve rsi o n to the Marmot ~ibrary N etwork sy st em will be $ I 0,500, w ith a subseq ue nt
annual cus l uf $34,440 . Tlr ese funds are alre ady incl ud ed in 1h e 20 12 Library budge t and the es p ectcd 201 3
budget , so no additiona l funds w ill b e req uired .
LIST Of ATTACHMENTS
Pr opos ad Bill fo r an Ordinan ce