HomeMy WebLinkAbout2012 Ordinance No. 046ORDINANCE NO.~
SERIES OF 2012
BY AVTI-IORJTY
COUNC!L BILL NO . 46
INTRODUCED BY COUNCTT..
MEMBER WILSON
AN ORDINANCE AUTHORIZING AN INTERGOVi:RNMENTAL AGREEMENT WITH THE
CITY OF LITTLETON AUTHORIZING A CONTRACT WITH EMERGENCY SERV ICES
CONSLLTING INTERNATIONAL !'UK A COOPERATIVE SERV ICES FEAS lf:HLI rY STUDY
FOR THE FIRE DEPARTMENTS .
\VHEREAS, :he Englewood Fire Department and the Liulelon Fire Rescue have been
working together and sharing resources and services for more than 3C years; and
WHEREAS , this is a very successful working relationship; and
WHEREAS, the Cities would like to evaluate both departments and delennine the feasibility
of addiliona: shared services up lo and including a possible merger. The auached proposed
scope oi wo ,k details the areas that will be evaluated, and the presentation of the
recommcmlations ; and
\VHEREAS, the c. st of the study will be shared by the Cities from non-federal h:nds
previously allocated to th e Metro Fire Tra ining Center;
NOW. THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE cm· OF
ENGLEWOOD, COLORADO , THAT :
Section 1. The City Counci l of the City of Englewood, -olorado approves ai: !GA lo
commission Emergency Scrvicc5 Consulting ln1cm1tional tc perfonn a "Shared Services Feasibility
Stud y" 'u the :,mount of $57,668. Allached hereto as Exhibit A.
Sec:t1on ,. The Mayor is herehy a11thori1.ed !o sign for and on hehalf o f the C1ty of Englewood.
Colorado.
~ b Ii
l11 ~rnd11ccd. read in full, and pcss::d on first rcadini:: 0n lhe 6th day of Aui::usl, 2012 .
l1l:bli::he;d by Title a:, ;1 Bill frn nn Ort:in :1111.:c in thi.: C iry'.s 1\f!"i .:i:d 1,cwspa1H.:ro111l11..: 1(1111 d :·1v 11r
/\ug1, ... t, 2012 .
l'ubl ishcd as a Bill for an O rcli11:1rn .. ;c l'll the Cily's offo;i al wchsiu,; hcginning 1111 lhl'. .S 11
' d;1y u:'
1\ug11s l , ~OlJ fnr lh1rty (:HI) days .
llci1d by title aml pm;sc:I 0 11 li1ial rc;ITTin ~ 1m the 20th clny of Augu s~ .. 2012 .
l'uhli slu-d hy I11 Ic ;n the Cn y '!,: <d'i1:1:d ncw~papc1 n.i:. Orrli1wn cc No. -~Series o '. 2012, on
the 24 th day of Augw.;l, 2012 .
f1ulil i:-;hed by ti tic nn the City's official web ;;1 te beg:i11mng on the 22nd d<1y of
Augi:s l, 2012 ior lhiny (30) days . --~r -:C~,, .. .,,J.,,.,
~d~
1. Loucrishia A . Ellis, Ci ty Clerk of lhc City of Englcw"od, Colorado, hereby w1il'y lhat lhe
ahov~ and foregoing is, o/)}_11r. copy of lhc Onli1umcc pas~L"d on final rca dini:;, and published hy
'.illc as Ordinance No. 'P,I!· Scncs of 20 12 .
•
Emergency Services Consulting
,, ,~
-cs c w mro@e.so lU 800 757.3724
PERSONAL SERVICES CONTRACT
Tl,is <tr eem ent made this ___ day of __ 2012, __ by and between Llttlnton Fire & Rescue Md
Englewood l ·ire Department (Clients) and Emergency Services Consulting International doin~ business
as an Oregon corporation in Wil sonville , Or ~go n, hereinaft er called ESC!.
WITNESSETH:
1. For and in consideration of t he payment, agreements, and scope of work herein attached as
Attachment A t o be made and performed, Client and F..11:r hPrPhy agree to co mm ence and complete
the consult ation, to provide the work describe~. and comply with the terms of the contract to
conduct a Cooperative Seivices Feasibility Study .
2. ESC/ will furnish labor, materials, and other services necessary t o complete the Project fC'r Client,
and Client shall provide to ESC/ the information, da :a, and assistance required as s~E~ifiert in the
attached scope of work.
3. Fees : The Client shall pay cSC/ a sum not to exceed Fifty Seven Thousand Six Hundred and Sixty
Eight Dollars ($57,668) incluuirrg expen;es. Clients shall share the cost of the proj•ct equally and
shall pay ESCI according to the following schedule :
A. 10% payment due upon signing agreement
~-Monthly invoicing as work progresses, with an lnvoi:e submitted t o each organizatiurr
representine an equal amnunt of the percentage complete
C. Payment sha ll be made within 30 days of receipt of invoice
4. Thi s agreeme nt shall be binding upon all parties heret o and their re spec tive heirs , exec u l·ors,
administrators. successors, and assigns .
.,, Th !' laws of Colorado shall govern this agreement.
6. ESCI shall corr.ply with all federal, state, and loca l laws applicabi 10 the work under this a•· ement.
7. Termination . Client may terminate this agree ment for any reaso n upon thirty (301 days written
notice to ESCI . Pa i m~nt for all work and expenses shall be due immed ia tt'ly upon t ermination by
Clr ent.
S. Amendment. Th is agreement may be amended by mutual written agre ement of all parties .
9. In dep e ndent Contractor . [SCI is engaged as an independent contractor and will be responsible fo r
any federal or state taxes applicable to the payments under th is agreemen i . cSC/ is no t currently
empl oyed by Clie nt and will not be und er the direct control of Client . Becau;e ESCI is an
iridepende1ll co11ua<:to r, Clie n t will nu t Ue li at.Jl e fo r an~ tax w it hholding, social securit y :rnymen:s ,
state workers' compensation insurance, unemployment insurance, retirement ~ystem payment'., or
other similar expenses normally payable on behalf of employees of Client.
JO . Indemni f icat ion : FSCI agrees to indemnify, defend , and hold harmless Client and its o 'licers,
r1ue nts .:rnrl employees, from and against any and all c:lilims, lo !ises, actions. or judr,ments for
dnma~er; or ir1ju1y to perr.ons or pro pe rty nrising o ul of or ir, co nner:tion with the r1rt1-;ir,ci/or any
perfo rmances or c1r.ttvities of fSCI, [!;Cf's agents, r.mploycc~, or rc prc~nt.itive!; under this
Agre e ment.
11. Mtorney Fees . If suit, action , or arbitrat ,o r is bro ught either direct ly or ind ire ctly to enforce th e
t e rms of th i< ;1 r,ree 111 ent, th e pr evailing party shall recover, and the loslnc pa rty hereby agrees to
pay, rco!ion;:iblc attorne\·'s re e s incurred in such proceeding, in the t rial and appe llate court .c., as well
os cu!-.l~ ;.nd disl.Jur!>eme,ts as ordered b·'( a court of compe te nt jurisdiction.
12 ·:his osreement is an integrat ed writing, exc:utec! by the partie!; after negotiation and discussions of
al l material provis io ns . Non e of the parties to this agreement have relied upon ind uc emen ts,
conce ss ions, o r representationc; nf f;irt. Pxr.P p: as se t forth 111 this agreen1 P.nt.
IN WITNF.S S WHi:HE OF, t he 11arlit:~ ht:ic lo ·1a ·,e e>-ec ut ed, e r c.c1115ed to be e>:ecu t ed by their duly
authoriled 0 1 ficials, the agreemen t 1n two {.l) copies, each of wh ic h st·.a l be d er~mcd an oricin::1 1, u n the
.. rst date written abo'le .
Littleton Fire & Rescue
By: _____ _ __________ :itle : _________ Date : ____ _
Signnture
Englewood Fire Department
By : __________________ Tit le : _________ Date: ____ _
s ,~nature
Emergency Services Consultinc lntcrn::1tional
By : _____ _ ______ Title : _________ Date: ____ _
Signature
C5CI Project : Cooperative Services Feasibility Study
Littleton Fire & Rescue and Enclewood Fire Oep;utment
Pope 2
Attachment A
Scope of Work -Cooperative Services Feasibility Study
Phase I: Project Initiation
Ta•" 1-A: Project Initiation & Development of Work Plan
ESC.I will collaborate with th! management teams of the subject orcanizations or ~hr1r project liaisons to
gain a comprehensive understanding of the communities' IJackgrounds, goal;, and •!xp,ictations tor the
project. ESCl's project manager will develop and refine a proposed work plar, that will g Jide the project
learn. This work plan will be ~evclopcd identifying:
Primary tasks to be performe~
Person(s) responsible for each task
Time table for each objective to be completed
• M et hod of evaluatini results
Resources ta be utilized
Possible obstacles or problem areas associated with the accomplishment of each task
Th ,s meeting will also help to establish working relationships, make logis tical arra ngements, determine
an appropriate line of communications, and finalize contrac·,ual arrangemen:s .
Task 1-B: Acquisition & Review of llackground Information
ESCI wilt request pertinent information imd data from each organization's assigned project manager.
This data will be used extensively in the •nalysis and development ot the report document. The
documents and information re lcvont to this project will include, but not be limited to, the following:
Pa st or current emergency service studies or research
• Community Comprenensive Plan documents, including current and future land use information
Local census and demographics data
• Zoning mai;s and zoning codes
• Financial data, including debt information, long-range financial plan s and projections
Department ad ,,inistrative policies and procedure,
• Standa rd OpP.raling Cuide lines (SDGs) and service folivery prac t ices
• Current service delivery objectives and targets fo r each community
Facilities and apparatus inve ntori es
Lo ca l collective ba rgaining agre ements , if appl icable
• Automatic and mutual aid agreements
Records management data, including Na t ional Fire Incident Reper.Ing System \NFIRS) incident
data
• Computer-Aided Dispatch (CAD) Incident reco rds
Lo rn l Geo graph ic Information Systems (GIS) data, where available
Task 1-C : Stakeholder Input
The ESCI project team will cond uc t site vi5its in each co mmunity a nd depart me nt for thP ;-iurpose of
conducting interviews with, and gatherin g information from , key per so nnel including :
Ele cted or appointed officials
Fir~ depart-nen t manage rs an d o ther key ia~ti
ESCI P,ojc ct · Cooperative Services Feasib;/ity Study
Littleton Fira & Rescue and Enclewood Fir e Department
Page 3
Fir ·.anc~ furn.Li on managers
• Corn:n unity planning staff
Humnn resource function coorci nators
Mf!rl irril Oirl"rHH for rr•gmnill or cornmunity EMS, wher e c1pp lica ble
Employee.: und vohrntc-cr i;rnups
• Oth P.rs as tl 1ey 1na y t on Ir illult tu this 1)rojcc.t
Th e pro ject team will interview kcv ~takeho lrJers of :my o ri~an iza tion asso<.iatec with th is !.tllriy. J\t a
minimum, member s of the pro j ect tt!am will intervi ew appropriate community officia ls , fire depanment
offici;ils, volunteer 2!;SOc iatio n leade r~. labor oreil niza ti on re p resP.nt r1ti\l es an d othe rs that the project
L!il m clecins necessdPf.
from tl,-~se interv iews, ESC I will obtain additiona l pe rspect ive on operational, economic, and poli cy
i:;ucc focin~ t he agency. In ad dition, th e pro j e"t tea m will le arn more about avai labi lity of data
occ.e!:!;a-y t·o meet p ro jec t ed eoa Is .
Pha se II : Baseline Agency Evaluations
Thl! initidl µh <t~e!> uf lhe st udy foe.u s Jn a baseiine a ssessment oi the current orcanizll tionot co nd itions of
each 11 gen :::y and :urrent !:e rvi ce pe rform ance 0f the dt;:opartmem~ d11J the ~tudy cJr~d t1S a \Vh olt!. f.SCI
wil : co nrtuct an organiza:ional r eview of · iese department~ baser! on the elem~nt s mcluded in thP
fo llowing tasks. The purpo~e of this eva l ua tion is to asse ss t he agendes' operations in co mpari!.on t o
industry standards and best prnr.:ticei;, .:is wr-i ll ;-g ·o ::recJte a b~n:hmark ar;ainst which the opt ions for
fu t ure ser✓i ce delivery can he rncn!;u rc :I .
Task 2-A: Organization Overview
An overview o f edt:h 0 1 gdrtilet1011 and com munity will be deve loped rtiscus sine :
• Serv ice area population and demographic s
• Hist ory, formation. and genera l de scriptio n of the :ire agencies
• Descriptio n o • the current service delivery lnfrn1;trur tu re
• Guvcrnance and lines of authority
• fou ,,dational policy documents
• Organizatio nal des ign
• Ope rating bu dBe t, fund ine, fpe<., taxa ti on, an rl financial re;ources
Task 2-B: Management Component s
Ear.h o rganirntion's basic m ana g~me nt proccs5Cj will be reviewed , including:
• Mi5sion, vision, st rateg ic planning, goals . and objectives
• Internal assess men t of critica l issues
• lnt e rn ill ac;c;pi;srnPn t of future challenges
Inte rnal and exte rna l communication5 processe::
Document control and secu ri ty
• Reporting and recordkeep ng
, In forma tion technology systems
£SCI 0 raject: Cooperative Services F•asibility Study
Littleton Fir e & Re sc;:ue ;rnd Englewood Fire Depa rtment
Poge 4
Task 2-C: Capital Assets and Capital Improvement Programs
ESCI will rfwiew status of cur ;·ent major cap ita l as~cts (facilities and apparatus) and .Jnalyzc need!.
relative to the existing cond;tion of thosE assets and their viability for continued use in future service
deliv~ry, including :
Facilities -Tour and make obscrv,1t ions in arcils related to !;ta lion efficiency and functionality. Items to
be contained in the repNI include: · ·
• Deiign • Code compliance
• Construction • Staff faci!ities
• Sa fety • Efficicncv
• Environmental is sue s , F•·ture viability
Apparatus/Vehicles-Review and make observations regarding inventory oi apparatus and equipment.
It ems to be revi e wed inch;de ;
• Age, condition, and serviceability
• Distrib ution and deployment
Maintenanco?
Regula tions com pliance
• Future needs
Equipment -Review and mak e observation; regarding i nventory of capital equipment. Items to be
reviewed include:
• Age, condition. and serviceability
Distribution and deployment
Maintenanc:!
Regulations compliance
Future needs
Task 2-D: Staffing and Personnel Management
ES CI will review each department's staffing levels. Areas to be considered include:
Review an tJ ~va luate adaiinistrdlion a11d support staffing levels.
Review and eva luate operational sta ffing leve ls
Kev1ew staff allocot,on to variaus functions ant: divi sion s
Rev iew staff scheduling m ethodology
Analyze current standard of coverage and stalti ng pertorrnance tor inci dents
Review firefighter/EMS staff distribution
Rev iew utilization of career companies, where applicable
=tev iew responsibilities and activity ieveb ui persu11ri~I
Pe rson nel management systems of the departments w ill also be revie w ed, focusing on :
Human resources policies and handbooks
Qua lity and sta tu s of job descriptions
Personne l reports and record keepi ng
Comp?nsatinn sy,tpmc;
)isciplinary process
ESC/ r>ro1 ec r· Cooperative Services Feosibilit ►• Study
Litt let on Fir e & Rescue and ~nclewood Fire Department
Page 5
• Counsf:'ling services
App lication an d recruitment processes
• Te sting, measurinP,, and promotion proces se s
MP.mhN retention efforts and µrogram s
Hc ;:i 't h i.lnd wellner.r. pr ogrdrnS
Task 2-E: Service Delivery and Performance
ESCI will re vi ew and make o bs e rvations ir, arc.?t. ;.pcdfica lly involved in, or tl ffe :.ting, ~ervlce leve l s and
perl o n na n ce of the departments, eit her irn.livldu:-tll•t ur wh~11 upcr.:.ting in con ce11 with one ano :ht:r in
th e study a r ea (the co ll ective jurisdiction of all or~anizat ,on s in cluded m the stucly). Areas to be
revi ewed shall in:lude, but not nece ssa rily be limited to:
De n1and St,1dy-
/,nalysis of curr ent ~crvicc demand by incident type and temporal variation fer each
i1div idudl :,r~anlzation
Analysi s a1d geographic di spl;,y of :urrent servic e demand jensity wllh:n the overall
study area
Di ,;t·rih11tinn Study -
Overview o r t he t u :-nmt fo r ilit y ant appnr;H u s cl -?ployme nt str;tt·pey. r1naly1Pn throu gh
Ge og ~ap hical ln for malio n Sy~t cm ~ .:;oftwar•~. with idcr,tificotion of !:.~rvice ga;,s and
reoundnnr.lP.s. This c.l lst rlhutio11 :;111t.l~ will IJ ~ LU 11 :luct1.:d fo 1 the !:.tucly r,rea as .. , whole,
with all exist ing facilities included in the ttnaly!.is.
• Co ncentration Study -
Ana lysi s or-genuraphic di s pli,y r ,f lhP H•<:pnn sP ti m P. nP.r:P.s s;11y to achieve fu ll effect ive
respcn se fo rce a rri 'lal i n the ~tu dy ;1 rca u!.inG e,:i !:ti ns distrib utio n of all orga nizat ional
res01.:rce s
An:lly sis of co m 1lanv and staff d1 stn~ul1on ,is related to effecti>1e re s~onse fa rce
assemb !y in :h1: study areil
Re liability St11rly -
Analy~i!: of current w orkload , includi 1g unit ho ur utilization o f indiv i:lual companies Ito
tlie extent data i s complete )
Kev iew of actual or estimated failure rate; of individual compani es (to the extent data is
complete )
Ana ll'si s of call co ncu rrencv and impact on effective res ponse force asse mbly
P:.!rformance S1imma ry -
l'.\11alysis of actual ~yst em r espo nse time perforrmince, ilnillyzed by individual comp:mie~
'.to t he extent data Is availab ,e). Performance ana lysis will be con ducted fo r each
;urisdic tion individcally and for the stucy area as a whole.
Inciden t r.n ntroi and manage:ne nt methods
Mu ttJ al and autm natic aid !i'{~tcms
Task 2-F : Support Programs
ESC I w ill revi~w J11U mdke overall oJse rvation s involvi ng support programs with in each organiz.:it io n for
the critical areas of t rai ning, life safet;· service.>, Jnd co mmunications. items to be reviewed inc.:luU~:
Trnining
• Ge neral training competencie;
ESCI Proje:;r : Cooperntive 5e n,/efu; FNnibl/ity Study
Littleton Fire & Rescue and Englewood Fire Department
Training administration
Training schedules
Training facilities
Training procedures, manuals, and protocols
Tra lning recordkeeping
Life Safety Services /Fire Prevention)
Code enforcement activities
New construction :nspection and involvement
General inspection program
Fire and Life-Safety public education programs
Fire investigation programs
Pre-incident planning
Statistical coliertion and analysis
Communications
Alarm systems and communications infrastructure
PSAP and Dispatch Center capabilities and mPlhoris
Dispatch center staffing
Task 2-G: Emergency Medical Services Support and System Oversight
Evaluate the agencies' Emergency Medical Services support and oversight mechanisms to include, but
not limited to, the following :
Review of logistical support services
Review of current medical control and oversight
Review of quality assurance/quality improvement mechanisms in place
Review of system integrity in regards to required credentialing
Task 2-H: HAZMAT Services Support and Response Capability
Evaluate the agencies' capabilities in regards to hazardous materials incident response to include, but
not limited to, the fallowing :
Review of physical and pe rsonnel re sources
Review of training and educ.:dtiu11dl ,u111p/;ance
Review of h istorical staffing performance in regard s t o ha za rdous materials res ponses
Phase Ill: Future Opportunities for Cooperative Efforts
ESCI will use the completed ba seline assessment of each agency to identify opportunities and feasibility
for cooperativ• effo:-ts . The proje ct team will identify areas of dupli cation that can be redu ced t hrough
con solidati o n efforts, as well as pot ential service improvements that can be accomplished . Experience
ha s shown thut this fr equently t:ccomes the overriding influence for public fire servi:e consolidation
efforts.
Items in this section of the repo rt include but are not limited to the areas l isted below . The detailed
inform~tion provides department hc adt and cl !:!ctcd official s with the information n~cessary to mak e
important decisions regarding emergency servi ces consolidation . Included are:
ES C:f Pro1ecL Cooperative Services Feasibility Study
Lit tleton l=ir e & Rescu!! and Englewood Fire Department
Task 3-A: General Partn~ring Strategics
Thr.. ,:;1rin11$ p;:irtn ering strategies are describe:t , be gin ninG with il do•nothing approach i:lnd endine with
complete conwl d ation of the neencie~ int o a 11 cw cme:rgency se,vice provider. The following
a lt ernr1•.ives will be e \'aluated and di5;::u5 se d:
• Comp lete autonomy
• Advanced auto ai,: sy!it?.ms
Func:tiona l consolidation
• Operational c:on5olid;ition
Legal un ifi ca tion or merger
Task 3-8 : Options for Shared Services
The stuc l~ takes nto account the many share~ issues that face each agen:y, and how such mmers affect
the effort to c~n struct a regional model for efficient servir.e. Th ese 'ssses are identified and analyzed.
W ithin each presented option for shared services , ':SCI will eva,uate and discuss the following:
Lev-=!1 of cooperati~n
Eslimated timeline for completion
Attected sect ion , 1.f.!. Arlmlrn5triltion, Operation ~, S1 1pport Se rvice s
Affected stake holders
0 hjertive of str.,tegy
~ummory of :.tr-itcgv
Guidance
Fisca l considerations
5:')cial consid~rdtions
Po l,cy actions
Task 3-C: Fiscal Analysis
[5CI us~s compute:--driven model budgets for r.nch agency to allow a comparative cxJmination of the act-Ja l
public costs for each fire agency, and as a tuul fur a11dly,i11~ lhe l i11a11cidl ellec·., uf dllY tyµe of cu 11so li dation .
Budget modeling is also us ~d to measure the effects ol the proposed change{1). Funding mechanisms are
id~nlified and comprehensive fina ncial outcomes are provided for each consolidation strategy offered .
Review and analyze dep;irtment h11ri eers rtnd revenues .
Hevicw i;e parvte budget ~.
Uevelop projected consol idated budget e'((e nd in g to a minimum of five years .
lden trfy financia l iss ues of conso lidation .
Identify areas of short and lone•tP1 m !-;1vir,es nnd r.01.t s.
Fiscal analysb b a11 impomint <.;ur11po11e11l uf tl1e e111~1ge11q s~rvit:e s evdludliu11 . long-term survi\'al of an
em erg en cy services system requires that the system be adequately funded. E~t:t determines the fiscal state
of each ai(e ncy, and oevelops recommendations on improv ing the financia l resources avai la ble f.:,r
ernereenry ~Prvices . All recom men datto ns are consistent with the muni ,:ipali:ies' financial capability to
provide adcqu~tc, co5t effective ~ervices to citizens. In addition, budgeting practices are t horo ughly
examined, i:tlld dllt'rnate meth odologies may be sugges ted.
In addition to the fisca l state evaluation of each age .,cy, ESCI will present an eva luation of various fund ing
£SCI Project. Cootierative Services Feasfbillty Study
Littleton Fire & Rescue and En glewood Fire Department
alternatives to assist the region in t he sharing of the cost of providing an\' consolidated or merged
emergency services. Presented alternatives will include, but not necessarily be limited to , the following :
Funding based on:
• Redirected funds
• Charitable foundations
• Mill levy
• cost allocation based on:
• Area
• Assessed value
Depbyment
• Servk:e demand
Fixed rate
Population
• Multiple variables
Task 3-D: Public Input Meetings
At the conclusion of Phases I, II and Ill , ESCI staff will fac:titate two (2) community public input meetings
intended to provide inforn,ation and gather Input from members of the eeneral public , community
organizations, and neighborhood assoc iations . In order to assess public sentiment toward potential
future system changes, discussions will center on the followine issues :
• Customer perception of emergency services
Desired leve l of service
• Support for a consolidated err,ergency services system
• General input
TI1e projt::ct te am will prepare survey instruments, questionnaires, and forms to be used durins the
community meeting. Professional graphics and a presentation of study objec.ives will be wsed to
i11c redSI:! custo111 er s1 understanding of their roie in the pro ce ss. The results of the ns~cssment of curre:lt
res,urces, pro jections of future demand and risk, and the fire service costs and existing funding sources
will be summa rized , presented and discussed in the public input meeting. Datu and input sathered frer.n
the meeting will be summ3rized withio the stud\', as well as during meetings with in:ernal stakeholders.
ESCI will provide fa cililctliun staff for the public mteti. ,, but will expect the client to assist with log i~tics,
scheduling, meeting locations, and public advertising .
Task 3-E: Findings, Recommendations, and Plan of Implementation
Any coopera t ive ventu re among the agenci es presents the organizational leaders with a series of
challenges. Successful implementation of this proposal will require that significant matters be
addressed regardless of which form of consolidation is chosen . Those issues will be identified here .
FindinBS
• Fea sibility of each option will be pre sent ed
Pre fe rr ed Option
• Th e preferred option or opti~ns will be pres ented and discussed at length
Policy Action
Necessary policy action by the ele ct ed bodies will be described
'iim e lines
• The reco mmenda ti o ns ou tlined in this se ct ion provide gene ral compl:-t io n t imehne s
ESCI Pro1 ecr. Cooperative Services feas :bility Study
Littleton Fi re & Re scu !:! and £nclewood Fi re Dep.irtment
Page 9
offerP.d to guiriP t he ;1e P.nr:iP.s in rl ev~lopine a mnre oetailed !ist ing rl 11rinc t he for mi11
planning pro cess
Pro ces s ls su:is
Str;1tF?-gi r: rlr1nnine. lee,1 1 ront;ir\P r;1 1innt:, 1r.~n;1cPnw nt r1rrl covPrnan re, funrlinr, ;,rut nthrr
i!C.t1 ('r: will hP rirovid ,.•:I in dr•t'a i1
Ph a se IV: Developmenc, Review, and De/ive,y of Proj ect Repo rt
Tasl< 4-A : Dev elopment and Review of D ra ft Project Report
[!:;Cl will ::1 evelo p and prorh1 ce two (2~ co pit5 oe r org;rn ization of a draft vcr5\on o f t he written report fo r
review bv th e r:l ir.nl and c;ient re pre!.e nta t ive5. Client fce:dbad is a critica l p a rt of this project a nd
ad equri t e opportunity will be p · JV ided for review and discu ss ic r, cf t :1c draft ~eport prior to f-inalization.
Th e report wil l i n:luje :
Dctc:.iled na rra tive ana lysis of each report corn 1:,o nent slruc:tur~d i n ea sy -t o -l'ea d ~ec t i o ns ijfld
duo 11 1µdnied by ex:>lanatorv support to e ncour,,ge .m cJe rsta nd 1ng by botP staf a nd civi lian
rt:!rl d er!)
Cl~iHlv Ue:,igna l t'Ll reto111 111e11d o1i v1 1~, hi~hlight~,I fo 1 eas v re fe r e nc~ ,rnd t1.11,1 :ogued as
11~Ct!~~r1 1y ind rc p u r l dpµer1d ix
Supportive cl1a r t s1 grap lls. amJ dlac n-11n !), wlier~ apprup1 it1t~
~upportive map!:., utilizmg GIS analysis as. nece~sary
Task 4-B: Delivery and Pres e ntation of Hnal Proj ect Heport
FS CI will romplP.tP any nPr.P':'-;i r y rPvic.inni:. n f thP rt rn ft ~rr! prn~11r.f' ;i final vP.rc;inn nf thP rPnn rl in
e lectronir. pdf filP fnrm,1t .
A formal pre sP nt;it ion n f t he prnj,:.,r.f rP.(1n n will hP. mttrlP. hy F.Sf.l prnjP.r.t t Pr1 m rrPmhFr(s) to .1 jo int
meeting of the co m m unity lea d ers a net /or o r eani 1.c1ti o ,s incl11d1;>rl in l h i~ study . Th e pr~~enl.1 tion w ill
include the followine :
fl summary of the nature of the r eport , the methcd s of analysis, the pri mary findings, and
critical rt!c:o mmendations
Supportive audio -vi ~uul prer.cntation
Rev ie•N and explarntion of prima ry supportive cha rts, graphs, diaerams, ar.d m aps, where
appropri:tte
Op;)ortunitv fo r ques tions and answers, as needed
• All pr~)t!llluliu 11 malt:!riab, rn ~~. lr a p hics., a nd wrilten 111:1le rict l will be provid ed to the cl ient dl
t h e con cl usi o n of the prest:!nt at iur 1(!))
ESCJ Projec t . Cooperar fve S!rvlces FeasfO/lity Study
Llttleton Fire & Re!t cU~ and En gl~woud Fire Department
/Jagt 1U
COUNCIL COMMUNICATION
Date:
,\ugust 6, :?O 1 ~ I
Agenda Item : I Subject:
11 a i•i Shored Se rv ic es Feasibility Stud y
Initiated Bt·:
Fire Depa rtm ent I
Staff Source :
Mi c hael Pa ttar ozz ,, rir ~ Onei
COU:-ICIL GOAL AND PREVIOUS COUNCIL ACTION
A progressiv e Ci ty th at prov id es res ponsiv e and cos t effective services.
The Ci ty Council has not tak en an)' acti or. on this •ss ue, hu t it was discuss ed during th e Jul y 2, 20 12
Stu dy s ~s si o n.
RECOMMENDED ACTION
Sta ff recomm end s th at Cou nci l ,1µµr ove an IGA ,vllh the City of Littl e ton fo r the c u·11rr,i<sio11ing of a
Sha,cd Serv ices Feas ib il ity Stud y ::i etween th e En g'ewood Fire Depa rtm e nt, and Littkton Fi·c
Resc ue. Th e study will be conducte d by [rnergen:y Service s Consult ing Int ern ation al (ESC I).
BACKGROUND , ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Englew ood Fire De partmen t and Littl eton Fire Res cue ha ve been working togeth er an d i.haring
resources and services fe r more than 30 yea rs . We have a very succes sful worki ng relatiomhip.
Thi s Slud y w ill ev ahrate hoth depa rtm ents a nd deterrninP th e ieasihility of addi t'onal shared '·""'ices
up t:J and includ ing a possible merge r. The att ached proposed scope of work deta ils the areas th at
will be evaluatec, and th e presentati on of the reco mmendatio ns.
FINANCIAL IMrACT
The cost of th e stud y, wh ich will be shar ed equall y by the ci ties of En glewood and Littl eton , w ill not
e:.:ceed $57,668 . The C iiies will he reirnbu rsed th l' cos t of th e study by th e M etro !=i re Train in g
Cente r.
UST OF ATTACHMENTS
Bill for an Ordinan ce
PERSONAL SERVICES CONTRACT
This agreement made this A2_ day of¥ 2012, by and between Littleton Fire & Resrue and
Englewood Fire Department (Clients) and Emergency Services Consulting International doing business
as an Oregon corporation in Wilsonville, Oregon, hereinafter called ESCI.
WITNESSETH :
1. For and in consideration of the payment, agreements, and scope of work herein attached as
Attachment A to be made and performed, Client and ESC! hereby agree to commence and complete
the consultation , to provide the work described, and comply with the terms of the coniract to
conduct a Cooperative Services Feasiblllty Study.
2. ESCI will furnish labor, materials, and other se rvices necessary to complete the Project for Client,
and Client shall provide to ESCI the information, data, and assistance required as specified in the
attached scope of work .
3. Fees : The Client shall pay ESC/ a sum not to exceed Fifty seven Thousand Six Hundred and Sixty
Eight Dollars ($57,668) including expense.. Clients shal l share the cost of the project equally and
shall pay ESC/ according to the following schedu le:
A. 10¾> payment due upon signing agreement
B. Monthly invoicing as work progresses, with an invoice submitted to each organizat,on
representing an equal amount of the percentage co:nplete
C. Payment shall be made within 30 uay, of receipt of invoice
4 . This agreement shall be binding upon all parties hereto and their respective heirs, executors,
admlni strators, sucL es !i.urs, dlld assi gns.
5. The laws of Colorado shall govern this agreement.
6. ESC/ shall comply with all federal , state, and local laws applicable to the work under this agreement.
7. Termination. Client may terminate this agreement for any reason upon thirty (30) days written
notice to ESC/. Payment for all w:>rk and expenses shal! he du e immediately upon termination by
Client.
8 . Amendment. Thi s agreement may be amended by mutual written agreement of all parties .
9. Independent Contra ctor. ESCI is engaged as an independent contractor and will be responsible for
any federal or state taxes applicable to t he payments under this agreement . ESC/ is not currently
employed by Client and will not be under the direct co ntrol of Client. Because ESCI is an
independent con tr;i ctor . Client will not be li ab le to ~ an\ ta x withholding, social security peymP.nts,
state workers' compensation Insurance , llut~in~loyrnent insurilnce, retirement ::,y s ltm1 µayments, or
other similar expenses normally payable on behalf of employees of Client.
10. Indemnification: ESCI agrees to indemnify, defend, and hold harmless Client and its officers,
agents and employees, from c111d against any and all claims, losses, actions, or Judgments for
damages or injury to persons or property arising out of or In connection with the acts and/or any
performances ur ac:ivities of ESCI, tSCl's ag ~nts, emplo~•ees, or repre se ntatives under this
Agreement.
11 . Attorney =ees . If suit, action, or arb itration is brought either directly or indirectly to enforce the
t~rrns of this agreement, the prevailing party shall recover, nnd the lo!iins party hereby .1r;rees to
pay, reasonable attorney's fees incurred in such proceeding, in the trial and appellate courts, as v,ell
a5 co sts and disbursements as orc.ered by a court of competent jurisdiction.
12 . This agree ment is an Integrated writing, executed by the parties after negotiation and discussions of
all material provisions. None of the parties to this agreement have relied upon inducements,
concessions, or representations of fact, e><cnpt as set forth in thi!i agreement.
IN WITNESS WHEnoOF, the parties hereto have executed. or caused to be executed by their duly
authorized officials, the agreement in two (2) copies, ea ch of which shall be deemed an original, on the
first date written above.
....,'-,,4-...<!,£..;,,Lll'~L,L...~~e::...._:_ __ Title: (Y\04,i( Date~
Englewood rirc ~~---·
turc /(.,1/pj/JY f fEIJIJ
Emergency Services Consulting International
ESCI Pr oject : Cooperative Services Feasibility Study
Littleton Fire & Hescuc ond Englewood rirc Ocoartment
ti
Title: /fJAfo/!_ Date:
Title: S "\/<;) .,_ _____ Date: 91 \l) )"L
Pag e 2
Attachment A
Scope of Work -Cooperative Services Feasibility Study
Phase I: Project Initiation
Task l•A: Project Initiation & Development of Work Plan
ESCI will collaborate with the management teams of the subject organizations or their project liaisons to
gain a comprehensiv!4 u11t.J erstamJing or the cummunilit::i.' backgrounds, goals, and expectations for the
project. ESCl 's project manager will develop and refine a proposed 'NOrk plan that will guide the project
team. This work pla11 will be develupe~ ide nlifyi.,~:
Primacy tasks to be performed
Person(s) re;pons lble for each task
Time table for each objective to be completed
Method ol ev:,1ua:ing results
Resources to be utilized
Pos sible cbstacles or problem areas associated with the accompl is hment of each task
Thi~ meeting will als l help to est ablish working relationships, make logistical arrangements, determine
an appropriate line of communications, and finalize contractual arrangements.
Task 1-B: Acquisition & Review of Background Information
ESCI will request pertinent information and data from each organization's assigned project manager .
This data will be used extensively in the analysi s and developm enr of the report documenr . The
documents and information relevant to this project will include, but not be limited to, the following:
Pa st or current emergenC\• serv·:e st udies or research
Community Compreher dr,cuments, including current and future land use information
Local ce nsu s and dcmogri:l~, ........ atn
• Zoning maps and zoning codes
Finan cia l ddla , includins; debt information, long-range financial plans and projections
Department administrative policies and procedures
• Standard Operating Guidelines (SOGs) and s~rvice delivery practices
• Curre nt service delivery objectives and targets for each commun ity
1--acilities and apparatus invento ries
Local collective bargaining ag reements, if applicable
Automatic and mutual aid agreements
Record s management data, including National Fire Incident Reporting System (NFIR S) incident
data
• Co111µul<:1 · t,, · ~d Disµdtch {CAD; incident re ~o rds
Local Geograµilic lnformatior, Systems (GIS) data, where availablr
Task 1-C: Stakeholder Input
Tl 1~ F.SCI µ1oj~cl t~am will tumJuct !»Ile visits in each commu ni ty and department fo:-the purpose of
conducting interviews with, and gathering information from, key personnel including:
Elected or appointed officials
Fire deoartm ent managers and other key staff
£SCI Pr oj ect . Cooperative Services Feasibitity Study
Litllt:ton Fi, e & Rescue ,md Enclcwoud File Oep;utment
Poge3
• Fir'lance fun:tion managers
• Community planning staff
• Human resource function coordinators
• Medical Director for regional or community EMS, where applicable
• En,ployee a:itl volunteer groups
• Others as they may contribute to this project
The proj~t:.t team will interview key stakeholders of any organization associated with this study. At a
minin,um, merr',ers of the project team will interview appropriate community officials, fire department
officials, volunteer association leaders, labor organization representatives and other! that the project
team de~ms nec essary .
From thP.s e interviews, ESCI will obtain additional perspec tive on operational, economic, and policy
is sues faci11g the agency . In addition, the project team will learn more abou: availability or da ta
necessary to meet projected goals .
Phase II : Baseline Agency Evalunrions
The initial phases of the study focus on a base line assessment of the current organizational conditions of
each agency and current service performance of the departments and th e study area as a whole . fSCI
will conduct an organizational review of these departments based on the elements included in the
following tasks. The purpose of this evaluation l s to assess the agencies' operations in comparison to
industry standards and best practices,•' well as to create a ben, 'lmark again,t which the options for
fut ure service delivery can be me as ured .
Task 2-A: Organization Overview
Ar-overview of each organization and community will be developed discussing :
• Service area population and demographics
• History, formation, and general description of the fire agencies
• DeS>cripticm of the current service delivery infrastructure
• Governance and lines of authority
• Foundational policy documents
• Organizational design
• Operating budget, funding, fees, taxation, and financial resources
Task 2-B: Management Components
Each organization's bas ic managem~nt processes will be reviewed, including:
• Mission , vi si on , strategic planning, goals , and objectives
• Internal assessment of critical issues
• Internal as se ssment of future challenges
• Internal and external communications processes
• Docum ?.nt control and security
• Reporting and recordkeep ing
• Information technology systems
ESCI Prcijecr · Cooperative Services Feasibifity Srudy
Littl eton Fir e & Res cue and Englewood Fire Department
Pag e 4
Task 2-C: r.apital Assets and Capital Improvement Programs
ESCI will revie w status of current major capita l asset s (facilities and appa ratu s) an d analyze needs
relative to th e existing condi:ion of those assets and their viability for continued use in future service
delivery, including :
Facilities -Tour and mak~ observations in areas related to station efficiency and functionality. Items to
be contained in the report include :
• De sign
• Constru ction
• Sa fety
• Environmental issue s
Code compliance
Staff facilities
Efficiency
Future viability
Apparatus/Vehicles-Review and make observations regarding inventory of apparatus and equipment.
Items to be r eviewed include :
• Ag e, condition, and serviceability
• Distribution and deployment
• Maintenance
• Regulations compl iance
• Future needs
t:<. -"'P"'i)•nt-Review and make observations regarding inventory of c.apital equipment . Items to be
, i-.1.:!~w t~d include :
• Age, condition , and serviceability
• Distribution and deployment
• Maintenance
• Regulations compliance
• Fut t.:re needs
Task 2-D: Staffing and Personnel Management
ESCI will revi ew each department's s:atfing levels. Areas tc be cons idered include:
• Rev iew and eva luate administrat ion and support staffing levels
• Review and eva luate operaliunal !:itaffi11g leve ls
• Review staff allocation to various functions and divisions
• Reviel'. staff scheduling methodology
• An alyze current standard of coverage and st attmg performance for incidents
• Rev iew firefighter/EMS staff distribution
• Revi·:w utilization of care er companies, where applicable
• Review resp onsibilities and activity levels of per sonnel
Per sonnel management systems of the departments will also be reviewed , focusing on :
• Human resources policies and handbooks
• Quality and status of job descriptions
• PersonnP.I report s and rer.ordkeeping
• Compensation systems
• Di sciplinary pr0cess
ESC:I Pro1 ecr : Cooperative !>ervices Feas ibility Study
Uttleton Fire & Rescue and Englewood Fire Department
Pog e 5
• counseling services
• Application and recruitment process~s
• Testing, measuring, and promotion prucess~s
• Member retention effor.s and programs
• Health and wellness programs
Task 2-E: Service Delivery and Performance
ESCI will review and make observations in areas specifically involvec in, or affecting, service leve!s and
per'ormance oi the departments, either individually or when operating In concert with one another in
the study area (the collective jurisdiction of all organizat ions included in the study). Areas to be
reviewed shall include , but not necessarily be limited to:
• Demand Study -
Anal•1sis of current service demand by incident type and temporal variation for each
inrtividu;1I organi1.11tion
Anal·1sis and geographic display of current service demand density within the overall
5tud•/ are;1
• Distribution Study-
Overview of the rnrrent farility and apparatus deployment strategy, analyzed through
Geographical Information Systems software, with identlf;cation cf service gaps and
redundancies. This nistrihution study will be conducted fc; the study area as a whole,
with all ex isting facilities included in the analysis.
• Concentration Study -
Analysis of geographic displ,y of the response time necessary to achieve full effective
response force arrival in the stLJdy area using existing distribution of all organizational
resoarces
Analtsis of company and staff distrih11tion as related to effective response force
assembly in the study area
• Rel iabillty Study -
• Analysis of current .workload, including unit hour utilization of individual companies (to
the extent data is complete)
Review of actual or estimated failure rates of individual companies (to the extent data is
complete)
• Analysis of call concurrency and impact on effective response force assembly
• Pcrlormilncc Summary -
Analysis of actual system response time performance, analyzed hy individual companies
(to :he extent data is available), Performance analysis will be conducted for each
jurisdiction individually and for the study area as a whC'le.
• Incident control and management methods
• Mutual and automatic aid systems
Task 2-F: Support Programs
f.SCI will resiew ana ,nake overall observations involving support programs within each organization for
the critical areas of training, life safety services, and communications. Items to be re·,iewed include :
Training
• General training c::>mpetencies
fSCJ Projecr: Cooperative Services Feasibllitr Study
Liltletvn Fil~ & Rejcue and Englewood Fire Departrnent
Page 6
Training administration
Training schedules
Training facilities
Training procedures, manuals, and protocol,
Trnining record keeping
Life Safety Services (Fire Prevention)
Code enforc:ement activities
New constru ction inspection and involvement
General inspection program
Fire and Life-Safety public education programs
Fire investigation program~
Pre -i ncident plann i ng
Statistical collection and analysi s
Communications
Alarm S\•stems and r.nmmunications infrastructure
PSftP and Di spatch Cen ter capabilities and methods
Dispatch center stalling
Task 2-G : Emergency Medical Services Support and System Oversigh
Evaluate the agencies' Emergency Medical Services support and oversight mechanisms to include, but
not lim ited to, the following:
• Review of logistical support services
Review of current medical control and oversight
Review of qual ity assurance/quality improvement mechanisms in place
Review of system integrity in regards to rnquired credentialing
Task 2-H : HAZMAT Services Support and Response Capability
Evaluate the agencies' capab ilities in regards to hazardous materials incident resµo 11,e to i11clud e, but
not limited to. t ~e following:
Review of physical and personnel resource s
Review ot training and educat,Jnal compliance
Review of historical staffing performance in regards to hazardous materials responses
Phase Ill : Future Opportunities for Cooperative Ejforts
ESCI will use the completed baseline assessment of each agency to identify opportunities and teasibility
for coopCriltive efforts . The project team will identify areas of duplication that can be reduced throu gh
•·onsolidation efforts, as well as potential service improvements that can be accomplished. Experience
ha s shown that this frequently become s the overriding influence for public fire service consolidation
efforts
Items in this section of the reJo rt include but are not limited to the areas listed below. The detailed
information provides departme nt heads and elec ted officials with the information necessary to make
important decisio~s regarding em ergency servi:es consolidation . lr,cluded are :
£SCI Projt cr· Coopcrc:tive SE:rvices Feasibiiity Study
Littleton Fir e & Rescue and Eng L-wood Fi re Department
Pag e 7
Task 3-A: General Partnering Strategies
The various partnering st rategies are d escri bed , beg inning with a do-nothing approach and ending with
complete consolidation of the agencies into a new emergency service provider . The following
alternatives will be evaluated and dis cuss ed:
• Complete autonomy
• Advan ce d auto aid systems
• Functional consolidation
• Operat ional cnn ;olidation
• Legal unification or merger
Task 3-B: Options for Shared Services
The stud y takes into acco unt the many <harPd issues that face each agency. and how such matters affect
the effort to construct a regional model for efficiu,t service. These issues are identified and analyzed .
w .thin each prer.e nted option lo , shared services , E~<.:I will evaluate and discuss the following :
• Level of cooperation
• Estimated t imeline for completion
• Affected se ction, i.e. Administration , Operat ions. Support Services
• Aff e cted stakeholders
• Objective of strategy
• Summary of strategy
• Guidance
• Fiscal considerations
• Social considerations
• Policy actions
Task 3-C: Fiscal Analysis
ESCI uses computer-driven model budgets for each agency to allow a comparative examinat ion of the actual
public costs for each fire agency, and as a tool for analyzing t he ftnanc,al effects of any type of consolidation .
Budget modeling is also used to measure the effects of the proposed chang~(sl. Funding mechanisms are
identified and comprehensive financia l outcomes are provided for each co nsolidation strategy offered .
• Review an~ analyze department budgets and revenues.
• neview se parate budgets .
• Oevelop projected consolidated budget extending to a minimum of five yea rs .
• Identify financial issue s of consolidation.
• Identify areas of sl1ort and lon~·term saving s and u :•,1 ..
Fiscal analy·si:; is an important corr ponent of the emergency sr.·:, :~s ev aluation . Lone -term survival of an
emergency services system req •,ires that the system be adequ.• .dy funded. ESCt dete,mines the fiscal state
of ea ch age ncy. and develop, rernmmendatio ns on improving the financial resources avai lable for
emer~ency services . All reco mmendatio ns are cons istent with the municipalities' financial capao ility to
proviue ad equate , cost effective ierv,ces to cit ize ns . In at1d1tion, budgeting practices are thuruu~hly
examined, and alternate-me :hodologie~ may be sueeester1 .
Ir addition t o the fis cal state evaluation of each agency , ESC I will present an e'lal ua tion of various fu1di11 g
:sc i P1u1~~1. Couµe:,ative: Se:,vict:l Feasibility Study
Littleton Fire & Rescue and Englewood Fire Dep artment
alternatives to assist the region in the sharing of the cost of providing any consolidated or merged
emergency services. Presented alternatives will include, but not necessarily be limited to, the following:
Fundi11g based on:
• Redirected funds
• Charitable foundations
• Mill levy
Cost ctllocation based on:
• Area
Assessed value
Deployment
• Service de;nand
• Fixed rate
• Population
• Multiple variables
Task 3-D: Public Input Meetings
At the conclusion of Phases I, II and Ill, ESCI staff will facilitate two 12) cornmunity public input meetings
intended to provide information and gather input from members of the general public, community
organizations, and oeighborhood associations. In order to assess public sentiment toward potential
future system changes, discussions will center on the following iss ues:
• Customer perception of emergency services
Desired level of service
• Support for a consolidated emergency services system
• General input
The project team will prepare survey instruments, questionnaires, and forms to be used during ;he
community meeting. Professional graphics and a presentation of study objectives will be used to
increase customers' understanding of their role in the process. The results of the assessment of current
resources, projections of future demand and risk, and the fire service costs and existing funding sources
will be summarized, presented and discussed in the public input meeting. Data and input gathered from
the meeting will be summarized within the study, as well as during meetings with internal stakeholders.
ESCI will provide facilitation staff for the public meeting, but will expect the client to assist with logistics,
scheduling, meeting locations, and public advertising.
Task 3-E: Findings, Recommendations, and Plan of Implementation
Any cooperative venture amon, the agencres presents the organizational leaders with a series of
challenges. Successful im;,lementaticn of this proposal will require that significant matters be
addressed regardless of which form of consolidation is chosen. Those issues will be identified here.
• r-indir,gs
• Feasibility of each option will be presented
• Preferred Optic,,i
• The preferred option or options will be presented and discussed at length
Policy Action
• Necessary policy action by the elected bodies will be described
• Timelines
• The recommendations outlined in this section ::irovide general completion timel ines
ESCI rro,ec r: Cooperative Services Feasibility Study
Littleton Fire & Rescue and Englewood Fire Department
Page 9
offered to guide th~ agencies in developing a more detailed listing du ring the formal
planning process
• Process Issues
5trategic planning, legal considerations, management and go•,ernance, funding and other
issues will be provided in detail
Phase IV: Development, Revif!w, und Delivery of Project Report
Task 4-A : Development and Review of Draft Project Report
ESCI will develop and produce two (21 copies per organization of a draft version of the written report for
review by t hP dient and client rP.pre s,ntativP,. Client foedback is a critical part of this project and
adequate opportunity wil l be provided for rev iew and discussion of the draft report prior to finalization .
The report will include:
• Detailed narrc1tive analysis of ea:h report component structured in easy.to-read section s and
accom-anied by explanatory support to encourage understanding by bo:h staff and civilian
readers
• Clearly designa ted recommendations highli13hted for easy reference and catalogued as
nece ssary ir. a report appendix
• Supportive charts , graphs, and diagrams, where appropriate
• Supportive maps, utilizing GIS anulysis a~ nece s:;ary
Task 4-B: Delivery and Presentation of Final Project Report
ESCI will complete any necessary revision~ of the draft and produce a final version of the report in
elec t ronic µdf file format.
A i ormal presentation of the project report w ill be made by ESCI project team member(s) to a joint
meeting or the community leade rs and/or organizations included in this study. The presentation will
include the following:
• A summary of the nature of the report, the methods of analysis, the primary findings, and
critical recommendations
• SupportivP. audio-visual presentation
• Review and explanatior of primary supportive charts, graphs, diagrams, and maps, where
appropriate
• Opportunity for questions and answers, as needed
• All presentation materials, files, graphics, and written material will be provided to the client at
th e conclus ion of the presentation(s)
[SCI Projeci Cuuperati11c Se::rvices Feasibility Study
U1tleton Fir e & Rescue and Englewood Fire Department
f'agc lD