HomeMy WebLinkAbout2012 Ordinance No. 062BY AUTHORITY
ORDINANCE NO . /;2-
SERIES OF 201 2
COUNCIL Bil.I. NO. 0.1
INTRODUCED BY COUNCIL
MEMBER WOODWARD
AN ORDINANCE Alfl'l-lOR.IZING Al\ APPLICATION FOR AND ACCEPTANCE OF THE
2013 CU LU~AJJO OFFICE Of EMERGENCY MANAGEMENT'S (COEM) EMERGENCY
MANAGEMENT PROGRAM GRANT (EMPG), LOCAL EMERGENCY MANAGER SUPPORT
(LEMS) PROGRAM BETWCEN TUE CITY OF DIGLEWOOD, COLORADO AND THE
STATE OF COLORADO DIVISION OF EMERGENCY MANAGEMEl'ff .
WHEREAS, the Emergency ,vlanagement l'rogrnm Grants (EMPG) program is designed 10
prov ide su pplemen1:1I fun c'I!. fnr strengthening nf local gove rnment en:crgency manaiernenl
offices in preparing th eir communities for disa ster pl:mning, mitigation, respo nse and recovery,
while conserving local resources ; and
WHEREAS , the City of Englewood has an emergency ,,magement program lhat is growing
in both achievement and capability by engaging staff mem · · ,rs from across the full .1rray of l'tty
services: and
WHEREAS, funds from this Grant suppon the City's emergency management program by:
Fully funding the Emergency Management Spcdali st position.
Reimbursing the City for a portion of the salary for the City's Emergency
Mauagc:mcul Coordinator's position .
Training City staff in emergenc} management related activities .
Purchasing cquip:ncnl lo a$Sist tl1e City's effons in preparedness, res iliency and
continuity of operotions capabilities.
Other expenses related to emergency 1nnnagcroi.:nt, including the City 1s
continuity of operations planning .process : hazard mitigation. and rc,.ponse •nd
recovery planning ; and
WHEREAS , the C'ity nfEnglcwoorl has consi<lently received EMPG 1,trJ.lltS, s1aning with the
FY-2007-Supplemental Grant to assist in the development of the emergency management
program for the City of Englewood; und
WHEREAS. the Col ,rado Divi sion of Homeland Security and Emergency Management -
Office of Emr:gency M.inagemenl has stated that the EMPG program is expcc1cd to cott1inue fot
the foreseeable future and have encouraged the City's participation ; and
WHEREAS, the award is a soft,malch so there urc no di reel costs to the City in accepting it ;
and
WHEREAS , rc4u 1rcd ma1ching funds arc ?.~..:oun lcd for through the existing salnric:~ of /..:II.
tune employees who work in cmcrgtmcy m.utagcmcnl ns nll nr part of their duties; and
WHEREAS, lhc ~assuge o rth1s Ordi1lhnce w ill "l'l'rovc the ,1pplicntion for lhc 2013
Emergency Management Performance Gram (EMPG) for funds or up tn $62 ,4:10 .96 and 1hc
acceptance o l the 20i 3 EMPG Grnnt funds , , r awarded, h y 1hc Ci 1y or Englewood , Colorado .
NOW, THEREFORE . BE IT ORDAJNEll UY THE CITY COUNC IL OF THE CITY OF
ENGLEWOOD, CO LORADO. THAT:
Sr.r.1in11 1. The City \.rn1ncil c)f 1h,~ C:i 1y 11f Englcw,1011 , Colorado her eby i1uthori zes applicati011
for a 2013 Emc,gcncy Management Program (,rant (EMPG) fo, fonds up to $(,2,450.96, ""'' the
:i cc cptnncc o f sn i. i tirnnl, r.houlJ il be uwardt:d, nu:ichcd hereto .1s Exhibit/\.
ScL:lion 2 . The City Mmmgcr is hereby aulhuri1.e::d tu ~ign L)1t; 2013 E111c1gcrn;y Managcmcnl
l'rogrnm Grant Application for and on behalf of the City or Englewood.
lntrodur.c<l, read in full, and passed on lirst rea ding on ,he IIJ th <lay of No-,cmhcr, 20 12 ,
l'uhh shcrl hy Tttle a; a Bill fo r an Ordinance in the C it y's of!i cial news paper 0 11 the 23rd day nf
f\ocmber. 201 2 .
l1ubli :thcd usu Bili for on Ordmonce on the Ci ty's officii,1 wcb :;it c hcgmning 0:1 the 21:;i d:1y of
November, 2012 fo r thirty (30) days.
Read by title and passed on final reading on the 3rd day or:)cccmhcr, 2012 .
Puhlisht:d by title in the City's official newspaper as Ordinance No .~J-;-Scrtcs of 2012, on
the 7th day of December, 2012.
Published hy title on the C ity's official wehsite beginning on the :>th ,fay or
Dcccmbcr,2012 for 1hirty(30)days. u •~ ~ =
-~jdY P. Penn, Mayor
I, Louerishia A. Ellis, City Clerk 01 the Ci ty of Englewood, Colorado, here by certify lh at the
above and foregoing is, tnte copy of the Ord ina nce pa ssed on finnl readin g and publi shed by
title 11s Ordinance No. ~-?,series of 2012.
r Colurado Division of Homeland Security and Emergency Management
I 2013 t::MPG-LEMS Annual Program Paper
Part ll . Jurisdiction lnfonnalion and Signatures
Jurisdiction Name: Cit y of En~lewood
Emergency Progrnm Monuger
Name : Stev~ Green
Job Title: Emer~encl Management Coordinator
Mailing Address : 3615 S . Elati SL Englewoo d, CO 80110
Physical Address (if different): >-------· Phone Con tact Information
· Office Phon e number : 303-762 -2476 I 24 Hour Emergency Line: 303 -76 2-2438
Office Fax : 303-762-2406
Ce llul ar : 303-356-5619
Pager:
E-Mail Address : ss,rcen@en~lewoc,dcov .ors:
E1 ,•ployment Status (Please indicate how many)
Paid Full Time: 3 Pnid Part Time: I Voluntt!Cr : Other:
Jurisdiction Job TiUe Program ManE<:! Reports to : Richard Pctau, Deputy Fu e Chief
Hours worked per week for iurisdictk•n in all job titles: 40
Hours worked ncr week devoted to Emcrgencv Management: 20
Additional Emergency Mana2emcnt Staff
TVlle of Emplovment How manv'? Total staff hours/week Total E.M. hours/week
Paid full Lime orofessional 3 1.20 28
Paid full time clerical
Paid pan time professton.i I 20 20
Paid nan time clerical
Volunteer
Other nersonnel _[. ____
Senior Elected Official (Name and Title) ______ Randy Penn . Mayor __ _
Chief Executive Officer (if different from above) ___ Gary Sears, City Manager ___ _
Signature/Chief Execuive ______________ _
Randy p. Penn, Mayor
Signature·t.mergency Ma11ager/Coonlinator ____________________ _
Date ______ _
Signaturc/COEM Regional Field Man•ger _____________ _
Colorado Office of Emergency Management (COEM)
Emergency Management Program Grant (EMPG)
Local Emergency Manager Support (LEMS)
Program Funding Application
Staffing Pattern for FFY2013
Note: This for MUST lie resubmilf ed wheneve r the juris dic tion hns personn el chanaes .
!JURISDICTION:
1n) 2) 3) 4)
' Dillr. of Appoint-Employr.r. S t;itus-TypP
Clnssif1cnt1on Sp~c1f1cnt1on/Full mcnt or of Appointment
Employee Name Pos,tcon T11l c D.:-itc Hired SEE INSTRUCTIONS
lo hen Green u "' ,u ,u, Cmer enc Mana ement Coard 2"?2/1982 .. Permanent Ex em t ,u
Ri chard Pela u Deoutv Fire Chief hl/1/1974 Pe rmanent • E•emot
Glend i:i Oi1 d T ~c lmica l Sun..-,rt Snecialisf I2/B/2006 Permanent • Non-exempt
~~onlert Police Commander, Communlcat101s 1/311963 Permanent -Exemot
~l~~1_1c h l::morae nc v Manaaam ent ~oec ialis l !litl/£008 ·1 ernocr arv -Non-exomJt
~!..!t tlush Denutv Ci;u Clerk 3/30/1993 Po1ma nent -Exemot
§.S,1~J Pa~. Eme ra encv Disoatc her ----10/7/2005 Permanent
\ 11) ,\ G), II UJ "l '0} 11,
Ill I ! JII l, 0 /\llllll 11 [', unt 1
(,1r,r•, {1, rl I l r,np•oyr1 loll LL 1 l I fl ~' 11', !
.it,,\All1ul f',1.1t.lll' ri(HH'' rlou,, Ho111, [lqblt 11iu,11
.JA O i:inplo,,ol' tJ;nnu ~ '111( •,) Al'ncti1~ I 'ctk \'Jrllk \"uu\ S.:ilJr)' Oc-11c,1 !
~~~~~~~m~ . ~~~~~~~
~~~~~~l:B!3l!IDi~llZil~
51 ,933 9000 40 2 5% $2,597
$0
$0
$0
$0
Colorado Office of Emergency Management (COEM)
Emergency Management Program Grant (EMPGJ
Local Emergency Manager Support (LEMS)
Pro ram Fundln A llcation
Staffing Pattern and Program Funding for FFY2013
Note: This for MUST ba resubmi~ed whenever the ju, 'sdiclion has psrsnnnsl changes.
!JURISDICTION: City of Englewood·-
Salarln & Benefits
LEMS Eligible Salary
A (Staffing Report Block 10 Total): $70,496
LEMS Eligible Benefit,
B (Slatting Report Block 11 Total): $10,605
C Total Salary and Benefl(s (a+b): $ $81 ,1021
Tra\,~1 Expenses
Local Travel
D (mileage, fleet expens e , or other): $ 200.00
E Out of State Travel : $ 400 .00
Conference & Seminars (Registration Fees,
F Hotels , etc.). $ 2,500.00
Tra ining
G (Regist:ation Fees , hotels , etc.): $ 5,000 .00
H Ptu Diem: $
Other (Dues, Certifications and Membership
I Fees):
J Tora/ Travel E1tpenses (D+E+F+G+H+t): $ /J B,100.00(
Offlcs Suppart Expenses (more than $200 for year)
K Office Suoplles and Materials: $ 500.00
Equioment Purchase: Remote data backup s ysten $ 35,000 .00
M EQuipment Lease :
N Rent, Utilities, etc.:
0 Printing a Copying: $ 200 .00
p Postage:
Other (Advertising = 1,000; C ell Phones =
Q 2,040; Aircards = 960):
R Total Offlr:e Support Expenses (K+L+M+N+O+P+Q): $ $ 35,700.001
s Total Reauest IC+J+Rl:I $
T Federal (Ellglble for Reimbursement) Amount (One hall of S): I $
Jurisdiction Emergency Manager Signature
124,901.931
62,450 .96 I
Date
Jurisdiction Chief Financial OHioer Signature __________ Dale
.,, Reg ional Field Manager Signature __________ Date
City of Englewood, Office of Emergency Management
Supplemen: to FFY 2013 EM PG Work Plan
Our principle focus for ffY 2013, outside of the information contained in the Work Pion Template, is
three-fold.
First, our inten, is to broaden the benefit of EMPG funding to include a wide array of projects across the
City of Englewood . We will do this through actively encouraging ha rd rnatches for projects such as the
data back-up system, much needed by the Information Technology Department. This will enable u> to
promote a wider scope of benefit and a greater impact on our general preparedness, while maximiz ing
the City's tightly budgeted funds.
~,econd, our Intent Is to regularly train with personnel at:ru s::. th~ City in di saster mitigatio n,
p•cparedness. response and recovery . We plan to Include our elected officials, neighboring Jurisdictions
irnd Arap ahoe County Emercency Manacement staff in this tra ining .
Finally, our intent is to :111pruvc lh e City 's capabilities and resilien cy thro.ugh completion of, and regula r
up~ates to, our Continuity of Operations Planning process . Th is process will help the City with day-to-
day activiti es , as wel l as furth er enhance its disa ster prer;trPctnPc.t;.
Stephen Green
Emergency Management Coordinator, City of Englewood
COUNCIL COMMUNICATION
--
Date : I Agenda Item:
Nove mber I Y, 2012 11 a iv
'1 Subject:
2013 Emergency Management Performance Grant
Initiated By : Staff Source :
=ngle.wnod Office of Emergenc)' Management
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
This gror.l supports the following Co,mci l Goals :
Steve Green Emergency Management
Coordinator
1) Englewood as a city that is safe, clean, healthy and attra ctive .
2) Englewood ds a progressive city t hat provides responsive and cost effi cie nt serv ices.
Council has approved seve ral pre viou!t gra11l!t from tl 1b µ11.:grd111 .
RECOMMENDED ACTION
Staff seeks Council 's approval to apply to the 2013 Emerge ncy Manage:nent Periorrr;.,r,ce Grant (EM PG)
program for funds of up to $62 ,450.96. and to ac cept su ch iimds as m,y be awarrlPrl to the City.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Funds from thi s grant will support th e City's emergency m anagemen t program by:
• fu lly iunding th e Emergency Management Specialist position .
• reimbur sing the City for a portion o f lh e salary for th e City's Eme,gency Management Coordinator's
position.
• train ing Ci ty slaff in t!mergcn cy man cgeme nt rcl ,,ted ac ti vities.
• pur~hJsing equipment to ass ist the City's effo rt s in preparedness, resili e ncy and continuity of
opera tions capa bili ties.
• oth er exp e nses rela ted to emergencr man,1gem en t, includi ng th e City's co ntinuity of operatio ns
plannin g process and ha7.ard nitigati on, res po nse and recovery planning.
The Emergenc y Management Performance Grants (EMPG) program is designed to prov ide supplemental
fronds fm th e str e ngth ening of local grwe rnm ent em ergency managem ent offices , in preparing their
communities for disaster pla nning. mitigation, re spo nse and recovery, whil e conserv in g local res o urces. The
City of Englew ood has an em ergency manage ment program that is growing in bo th achi ev ement and
c:apa bility eng ag ing staff members fr o m acro ss the full array of City serv ices.
The City oi Englewood has consistently rece ived EMPG grants, starting with th e FY2007-Supplemental
Grant, to assis t in th e develo pment of the emergency mana ge ment prog ram for the Ci ty. The Colorado
Divi sion of Hom ela nd Sec urity and Emergenc:y Managem ent · Office o f Eme rg ency Management has stat ed
th at th e 1:W-PG p n.,~;r,1111 1s e xpec le d lo continue fo r lhe fo rese e able futur e dnd ha ve enco 1:ra 1~ed lhe City's
p ;1rtic ip a :io n.
\Ah~ h:w<:.· h i:f~ll ;1h1t~ to 11 se p;1 st funding fm .1 n11rnh FH nf imp r<wPmt:1n :(, in th P Cit y n f Fn glPw o o d
t!lll Crgenc y 1r,t1n a ~en-1e n1 p rogram, in cl uding :
• Funding fo r 0 11 e pa n-tim e staff mem ber to p erfor m da v-tc-cfa y cr)ergc ncv mJnaJ:ement dutie s.
• Ex e1 c ising th e CiI y's r:.n r r~e 11c y O p1 1r,:Ii om G11ide lines ,11 HI nth cr rr~l,1I ed plan s, ,1s Ih c~y M l:. dev eloped .
• Tra inin g u ( c rn<1rsc n cy m .:rnagcm c nl p c n,0 111h!I a nd o l hc:r d l y 5tJ H r11 c:111hcr ~ in d i:.a :.trr p Lu 111 in3 ;mC
p n:-pa,e d n e ss, c u 11ti11 .1ily uf J (Je l dtiu n~ plt11u ii11 ~ ,111J t:111 .:1g~11Ly l.1p e1,1Iio n s t".e n1t :1 ;u livil h~-..
Signi iic:a nt i m p 1o v e 111c nts .:mcJ d evelopme nt r,f th e eme rgenc y o p e ration s c e I1t l'r in frastr u c trnc,
indutlii:g viw.:,I di ~;p k1 ys, cklw ,ind informat ion :i,;ui.Igcmc11 I, ha r.k•up clcc lri<-;:il cc1 pJ.bilitic~ J nd
slo ra ue Cclbin e ls .
• lnt ew,,rin g rl w r ity of Enr,l ewo("•d perso nn PI .,nd pbnrnnr, proce ss es w i:h nt h1:•r .:-i e endes in tie ne,wPr
l'v\tt r o re gi u u.
FINANCIAi. IMrACT
Th e a.word i~ a ~ • .:,t't ,..,atch grant, :;o tlu.:rc a 1c 1,v dir ect t:Osl5 10 th e: Ci :y 1n a c::cptin ~ it. Rc tj u ire (l 111J tclm1r,
runds are accounted for thro ugh th e ex isfr·,g s.1l .1ri cs of full -li m e (:,nployees who work i n eml:rg ency
m,111,,ge ment as ;1II or p.1r1 or th e ir du ties
The City could, howeve r, increa se th e b ene fit of a,y fun ds re c e ived f·om the EM PG 1irogram by bu dgeti ,1g
hard (c a ~h) n:a.t c he s for certain il e ms su ch as a re111 c l e dat,·1 backup syst em fo r inforr nr1t io n rec overy
C;'lpabilil" JV 1dit18 hard ma td\l's in slc.•a d o f soft rn atc~es rn duce:.•s th e-ccJst or pur d ,ased i te m s to 50%, .rn d
would . ,w 1h e City to use f:MPG fund ing o ver ~, w ider !.p ectrum of ne eds.
UST OF ATTACliMENlS
Propos e d Bill for an Ord ia nc e