HomeMy WebLinkAbout2011-03-21 (Regular) Meeting Agenda PacketAgenda for the
Regular Meeting of th e
Englew oo d City Council
Monday, Ma ;·ch 21, 20 11
7:3 0 rm
En glewood Ci vic Cen :cr -Cou ncil Cham bers
I 000 Englewood Parkway
Englewood, CO 801 10
Ca ll t o Orde r.
2. Invoca ti on.
3. Pled ge o f All egia nce .
4. Rol l Ca ll .
Cons ide rati o n of M in utes o f Prev io us Sessio n .
a . Min 11 tec-. irnm th e RPg ul-H C-it v C r,11 n1 il MPet ing n f 1V\a rch 7, 20 11
6 . Recogn iI 10 11 o f Sc hed ule d Publi c Comment. (This is an opp ortun ity ior the public to address
City C oun cil. Cou ncil may as k ques Iic ns fo r cla rifica ti on, but th ere will 11 0 1 be any dia log ue.
Please ll m il you, prese ntat io n to fiv e minutes.)
a. City Co unc il will r ecognize th e you ng p eople w ho we re no mina ted ior thi s yea r's
Arapa h oe M,,yo rs and Co mmis si oners Yo uth ,\warc.J .
Maxwell Ada1n s,B e rge r, a 12th Gra der a t Humanex Aca d e m y
Ari el Arnirinoor, a 1 ~n G rader at Colorado's Fin es! A lt :!rn,11ive High Scho ol
less ica A rcand, a 12,. Grader al Co lo rad o's Fines t Allernal ive Hi gh Sc hool
Fva n Buck, an ell• G rad er 21t Englewood Middl~ Schoo!
Rebe cc a Erickson , a 12 "' Grader JI En glewood H igh Sc hool
D evyn Fish , an a• Grader at Englewood M iddle Sc hool
Kt!bey H,1IJcr11 1J11, d I 2'h G1c.t<le r el l Hu11M nt:=x ALJ Ch.:!1n y
• \ial erie l enki ns, an 1 •111'1 Grader at Hu rnanex Academ y
Fo rrest Ken ne l, a 1 2th Grade r a l Human ex Academy
CJ Rel, an 5• G rad er at Englewood Middle Schoo l
• TylPr Rn,,, ,1 1211' Gr.ide r ;it lnln rJdn', Fin r-s t A lt P m"11vf> Hi gh Srhnol
D ani el Schroede r. an 8,. Gra de r al En glewood Middle Sc hool
• H arves t Sm ith , a 12"' G rade r at Colo rad o's hnes t Al ternau vc High School
• Alicia Tafoya, a I 2,. Grader at Colorad o's Fin es t Al ternati ve H igh Sc h ool
• Ca rl Wa lker,,, 12~ Gra d er at Colorad o's Fin es t Al 'e,rn ati ve H ig h Sc hool
• Alex W ebs ter, an I I ' G rader 2 1 Hu man cx Aca d emy
Please no te If vou have ..i d1saU ih1y an d n eed au xiliary ..i ids or servi ces. please no1ify ,h e City oi (nglewood
'303 -i hl-2-105 1 JI lc "st 48 hours in adv,1nce of w hen services are net•dc d
Eng lewood Ct !)' Cot111c1 I Agc1w.i
March 2 1, 20 11
P.,ge 2
b. Pau l 13 ravo. Ra pi ds Tech nical Director and former Rapids star, w ill bri ng the Rap id s'
20 10 /\,\ajor League Socce r Champio nship Cu p Tr oph \' To ur 10 Englewood.
7. Rec og ni tio n o( Unsc h edu led Pu blic Co m ment. (Th is is an opp ort uni t)' fo r th e publi c to
add1 t::)) City Cuun Lil. Cu unci l may ask q ues tions io r clari fica tion, bu t th ere will not be any
cl ,a l ogue . Pl ea se lim it 1•our p resentation IO th ree mi nutes . Tim e for unsch edul ed publi c
commen t m ay be limited 10 45 minut es, and 1f l irrnl ed, shall be co nunuerJ 10 General
Discu ss io n.)
Cn un cil Rf11;pnnc.p tn Puh li c CnmmPn t
0 . Co11 1rnuni caIion s. r roclarn ations , and Appoint m ent s.
a Let ter fr om iul1e Lonborg advising Cou netl of her res IgnatIo n fr om til e Allt an ce ior
Co mmerce in Engl ewood.
9. Conse nt Ag end a lten1>
a. App rovc1 I 0 1 O rd in ances 0 11 Fir st Re adin g
b. Ap proval of O rdi na nces on Seco nd Re adi ng.
Cou ncil Bill No. 12, acc eptin g a granl fr om th e Colorado D epa rtmen t o f
T ra nspo rt all o n 10 fu nd th e child pa sse nge r sa fel y sea l p rogram .
ii . Cou ncil Bill N o . 13, approv111g an A ddendum 10 the G o lf Co urse Res tauran t
Concessiona ire Agree men t w ith l)adi ot is G olf En terp rises, LL C.
iH. ou ncil Bi ll No. 14, acce pting an Em erge ncy M anageme nt Perio rmi\nce Gran t
Sp ec i al Pro1c cl Gran t 10 1und th e prepa rau on of 111 s1all ati o n plans for lh e
upgrade o f th~ emerge ncy ::ia ckup ge nera tor al th e Po l ic e/Fire compl ex .
Iv Co unci l Ri ll No I c;, a111 horilin g (o m lil rm IP~,e r1g r~e men1s for th P. tarrn s in the
Li t1l eton/ En glewoo d \1\/Js tewa ter Tre,ltment Plan t Bioso li ds Management
Pr ogra m .
v. Cou ncil Bill No i 6, auth orizi ng an Intergo ve rnm enta l Ag ree ment wi1h th e
Stal e o t Co l or ado 10 Permit Cli ni ca l Tra i nin g IO stud ents o l Ked Kocks
Communi ty Coll ege.
c Rp,;nlt 111 nn ~ ,1nrl Moti o ns
Rt:::0 111n1 end ati on by th e Fina nce and 1\dmin istr al i\.C Se rvi ces D cpJ 1.m cnt to
ad opt ct re)olut 1u 11 dppr u vin g d ~uµµll:!r11~J1 \dl .iµi,.Huµddti un to the 20 11
Bu dge t fo r additi onal expenditures in th e amo unt of 510,000 fo r sec urity
se rv ices for th e Library Se rvi ces D eparunen1 STAFF SOU KCE: f rank
Gry gle w icz, Direc tor .
Pl ('i\Se no1c : If you ha11e a disabi lity ;rn d ·•ced au>.1lia ry .i id<;. or ~crv cc~. please no:if, tlH! Cit) of En clc,, oo d
IJQJ.7 \,2-2 405! at le,,s t 48 hc,ur~ in ,1r . o.111 cc of w ne 11 ser\•1ee s ,ue needed
Eng lewood C11y Council AEencfa
Marc ·, 21 , 20 11
Page 3
11. Recomme nd ation fr om the In forma tio n Tec hn o logy Departmen t to app rove,
by 111 u l ion, lh t: purd1d~~ uf re pl dt.e 11 1e11t <l c~ktup tu1npu l e1s. Sldfi
reco mm ends awa rdin g thi s co ntra ct lo Proacti ve Network Mn nageme nt, th e
lowest accep tabl e bidde r, in th e amo unt oi $56,212 . STAFF SOURCE: Jeff
Koni ~hi , Director.
10 . Pub lic H ea rin g Item. (No Pub li c H ea rin g Sc hedu ied)
11 . O rdi nances , Reso lut io ns and Moti ons
rl. Approva l of O rdinances on Fir !:i t Readin g.
Co unc il 8111 1\1 0 . ·1 7 -Rer:o mm enda tio n fror., 1h Commun ity Deve lopment
Departme nt to adop t a b ill ior an o rdina nce .1 utho ri zin g an am endment to th e
lrHergovernmf!nt al Sl1b gran 1ee Ag reemen t (o r the 20 IO Arapahoe Co un ty
Co n ,,unity Deve lopment Block Grant Program fo r th e En ergy Effi c ient
En •l e.vood Pro j ec t. STAFF SOURCE : Janel Grimm e tt , Housing Finan ce
Specialist, and Harold Stitt, Senior Planner.
11 . Co c nci l B,11 o . 18 -Recorn•'1e ndatllm from the Fire Departm en t to adopt a
bill for an ord ina nce aut hori zir ,.~ acce ptan ce of a H aza rd ous ,V1at eri als
Eme rge ncy Plan ning Gran t ior p•epare dne ss training. STAFF SOURCE :
Michael Pallarozzi, Fire Chief.
b. Approva l of Ordinances o n Seco nd Rea d111g.
Counc il Bi ll No. 8, au th o ri zing th e Englewood Esta tes Planned Uni t
Deve lo pm ent Amend ment No. I , loca ted at '2 10, 1230, t 250, 12 55, 12 70,
1275 ancl t 290 W est Q u incy Circle in th e City o f En glewood.
c. Reso lutions and Motions.
Rcco111 mcnd at ion frorn th e \.\lat er and Se,ve r Boar d to app rove, by mo ti on, a
,nark etin g agreement wi th the Utility Serv ice Pa rtn ers. STAFF SOURCE :
Stew,1 rt H. Fonda , Director Utilities Department .
ii. Reco mn1 enda ti on fr om th e En glewood M cLell an Reservo ir Foundat ion to
app rove J re~olulion supponing J !else .igreem c;H with the Benja,n in rrnnk lin
Chart er Sc hool, LL C. fc • lease oi approx im ately 10.1 acres o f Pla nn ing Area 85
near Mclell an Res er-·->rr . STAFF SOURCE : Michael Flaherty, Englewood
Mclell an Rcs 1"!rvoir Fnu ncf a lion Ro ard.
iii . RcL0111111 1.::rtdd ti cm by thi: Publit: Wurks OepcH l!ll eJl t to r1pprove, by motion , th e
purchase of a 20 11 M · ldin 1750-C ,\sphalt Paver . Staff recom m end s
awardin g thi s con I , ,, th e amount of $1 16,7 00 to the lowest acceptab le
bidde r, Faris Machin ery Company. STAFF SOURCE : Pal Whil e, Fl eet
Scrvi cc nt cr Manager.
Pleas~ no 1e: If yo u n;n e ,1 disa :>ility ;md need ,--.uxilia ry oids or services, ple ase noti fy the City oi :ngle·.,ood
'303•7b 2-l 4U~\ ;u le<lS I ,rn hours in Miv,--.n :e of when sc rv1rpc; ,--.re neede d.
t:.ng lt."woo d C1tv Co un ci l Agend J
M ;;rch 21 , 201 1
Pa ge 4
iv. Recom mendation by th e Fire D epa rtm ent to ap p rove, by motion, a
cons truct io n co ntract fo r th e "Eng lc"ood Police/Fir e Budd ing Ge ne rator
Install atio n . Staff recomm ends awardi ng th is contrac t to the lowe t
respo nsible bidd er. CE Powe r Sys tems, LL C., in th e amount o f SI I q , 100.
STAFF SOURCE : Kraig Stovall, Fire Trainin& Chief.
v. R~Lo nu n~n dati un by th e Co111 111u nil y Developm en t D epartme nt to ap prove,
by 111 0 1i on, a professio nal services ag ree ment co ntract fo r the Englewoo d
Downtown an d Medical ,stric t Comp lete ~tree ts ,\ssess ment Study fu nded
bv a Tri -Cou nty H ~a lth Communities Putti ng Prevention to W o rk Grant awar d.
Staff recomm en ds award,n~ thi s co ntract to Fehr and Pee rs in the amo u nt oi
$88,388. STAFF SOURCE : Jo hn Voboril, Plann er II .
v1. Recomm en dJ tio n by th e Commu rn ty D e\ elopm ent Depa rt men1 to ap p rove ,
bv motion, a profess iona l se rvi c<'s t,gree men t co ntract fo r the Engle,,ood
f\1as ter Bicycle Plan Ro ut e D evt:!lopme nt ShHlf an d lmp1eme11 t<1 tiu 11 Pr ugrdm
fu nded by a fo-Co unt\ Hea lt h Corn mu n111es Pu tting Preven tion to Work G:an t
award Staff reco mme nd s aw arding this con trac t to OV Consulting 111 the
am oun t o f $7-1 ,950 . STAFF SOURCE : Jo hn Vo boril, Planner II .
1 ~. Ge neral Discussio n.
J . tv \ay u 1 '!, ChoiL ,:.'.
En glewood Lio ns Clubs as ~• An nh•ersa ry.
b. Coun ci l Members' Ch oice .
13 . C,t y M anage r's Rep ort.
14 . L,tv A tt orr,ev·s Keport.
1 t;. Ad jo urnm ent
i lei.Se no1e 11 )OU have ,1 d1si\b1 lt tv and need au,11 . .u\ ,l ids o, services, please noufy rt Ciry oi Enp.le1,ood
/303 •7S2·2 •1 -J5 ' il l tea!.t 46 hours in ad v,1·1t..c u:" \\hc11 !,1!/\ILc~ ,11 c 111:1..--<l1•J
,.;.
PUBLIC COMMENT ROSTER
AGElmA ITEM 7
' UNSCHEDULED PUBLIC COMMENT
Ma rc h 2•, 2011
;P Ll.':ASE LIMIT YOUR PRESENTATION TO THREE MINUTES
PLEASE PRINT
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Ci t y Coun cil
Ci t y of Englewood
1000 Engl ewood Parkway
Englewood, CO 80110
Co unci l :
March 11 , 20 11
Please accepl th is lett er c1s my resig natio n from Alli ance fo r Commerce in Enclewoo d (/\CF) I have
acce pted a posi c,o n ou t si d e of the City of Eng lewood ""d w il l be le aving the ar ea at the e nd of this
mont h. Becaus ,· 1his counc il is so imp ort ant to the City an d to Swedi sh I ha ve asked Trent Lin d, the
Chief Oper atin g utt1ce r at Swedi sh 1f he wou ld apply fo1 r•1 e vacancy. He is \0J1 lhng to do so an d will work
w ith Alan White to co mpl ete the ncccHary doc ume ntatio n.
I have thorough ly enjoye d t his ass ig nment and be lieve tha t th ,s co mm it t ee provide s a va luab le platform
for bu si nes s leade rs in En glewoo d.
Thank you for the opportunity to serve o n this co unci l. Swedish has en j oyed such a stro ng re lat ion ship
with th e city and I am exci ted to see that con t inue .
Since rely,
Ju lie G. Len berg
Swedis h Medica l Ce nter
Ba
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iO RD INANCE NO.
SERLES Of 20 l l
DY AUT HOR IT Y
CO UN ClL BlLL NO. 12
fNTRODU CF.D BY COUNCIL
MEMJJE K '.ilLLIT
AN ORDI NANCE AU TH O RIZ ING TH E ACCE PT AN E OF A O LO RADO DEPARTMENT
OF TRANSPORTATION GRANT AW ARD ED TO T H£ CITY OF ENGL EWOOD FOR THE
CHIL D PA SS ENGER SAFETY SEAT PROGRAM
WHEREAS , the Cit y of Eng lewood Fire Dcpanm cm is co mmincd lO reduci ng the inj uries,
disab ili tie s and dca lhs ca used by the impr oper in stall atio n of chil d pa sse nger safe ly sea ts; nn cl
W I I EREAS , th e Cit y o f En gl ewood FHc D epartment so ugh t :m,J w:1:; n.wurdcd a gra nt from lhc
Colorado Departm ent o f Trans portati on (COOT) Grn nl : and
Wl·IERE AS, th e ra ssagc of 1h is Orrli11 :1 ncc aut horizes 1hc <1c ccpt rmce of funding fo r Chi ld
Passe nger Sa fety Seat Progrnm ; :ind
WHEREAS , th e Eng lewood Fire Department provides chi ld passe nger sa fe ty seal insta ll ati on
ed uca tion 10 the pub lic r:t no charge and is committed to helping pa1 rcnt s and/or caregivers learn
how to prop e rl y mst:i ll these devic es; and
WJ-I EREAS. lhe cc nificd ·ircfightcr Ca r Sca t Technici ans ar c ava il abl e during prc-dcsignmed
hour s 10 inspect chi ld safet y sca ts and educate pnrent s and/o r caregivers on pro pe r in stallation ; and
WHEREAS , the gran t will cover th e cost of rc cc11 ifying .six Chi ld Passe nge r Sn fcty Tcchnfoinn s
and th e tra iJUn g of an ndd 11 iona\ Child Passe nger Safe ty Tech ni cia n and suppl y car sca ts for
fami li es in need ; aud
WH EREAS , lhe pa ss age of thi s Ordinance wi ll fun d the purcha se o f car s,·11 s and the supp lies
required for in sta ll :Hion.; apJ
WlU2REAS . thi s COOT Gram awarded 10 the City of Eng lewoo d is $4.5 15.CO with no mat ch
rcqu,rc..:I th e Grnnt peri od ends on Se ptembe r 301
\ ::!01 I;
NOW, TIIEREr-oRE, BE lT ORDAI NED BY TI IE !TY COL~l CIL Ol'T II E C IT Y OI '
ENGLEWOOD , CO LORA DO. AS FOi .1.n ws ·
Sectio1!l. Tht.· Cit y Cmu1ci l of th e Cit y uf Eugk:wuud , Cu lu1all u her eby 11 uth ori zcs th e
i1L.,;cph1.11cc or the Colura Ju Dcp'1rhncn t uf T ra usportalio:1 Gr;uu aw,irdl.A! tu the Cit y of
Englcw oori for fun di ng the E.:~lcw ood Fir e Dcpartm cm's Child Pa ss enger Sn fety Program .
Introd uced, read in fu ll , and pa ssed on fir st rea ding on the 7t h day of March, 20 11 .
' 9 b i
Pub lished by Ti1le as u lJ ill fo r an Ordi nance in th e City's offi cial newspape r on th e 11 th da y of
March, 20 11.
Published as a Bil l fo r :m Ordi na nce 0:1 the Ci[y 's offi cial wcbsll c ht•g inn i11g nn 1hc 91h dn y of
Murch, 20 11 fo r thi rty (3 0 ) cla ys .
Read hy tit le and pas~c d 0 11 fii iu l 1c adin g on the 21s t day of MMch, 20 11.
Pub li shed by tit le 111 1hc Ci ty's offi cial news pap er as Ord iuauce No._ .. cri es of 201 1, u 11
the 25 th day o f Ma rch. 20 11
Pu hlished by 1it le on 1hc Cny ·s o:11c ial \\ebsi1c be ginni ng on the 23rd cl ay of
March 0 11 fo r 1hi11y 00) days.
Jnmcs K . \Vo odwnrd, M~yo r
Al T EST:
Lo ucri,lnn "-· Ell is, City Clerk
I, I .o ucrislti a A. Elli s, Ci ty lcrk of th e Ci ty of En glew oo d. o lora do , hece by cert ify th at the
above and fo regoi ng is a tn1C· copy 0 f 1he O rdinnn cc pm:s cd on ftn al reading and publi shed by
titl e as Ordurn ncc No._. Se ri e s of 20 11.
Loucrishia A. Elhs
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,.ORDCNANCE NO .
SERIES OF 2011
BY AUT HUH.ITY
CO UNC LL BTT,L NO. 13
INTRO DU CE D BY COUN CIL
MEMBER WIL SON
AN OROINANCE APPROV ING AN AD DENDUM TO TII E GOLF CO URSE RESTAURANT
CONCESS IONAIRE AG REEMENT BETWEE N TH E CITY OF ENGL EWOOD AND
DAD IOT IS GU LF ENTl::H.l'RISE S, LLC .
WHEREAS, th e purpos e of th e Agreeme nt is to pro vide snac k ba r, grill an d bar se rvices to
th e go lfin g pub lic and a qu alit y, full -serv ice res taurant fac ili ty offe ri ng brcilkfa !-.t, lun ch and
dinner for gro up meetin gs, sc..:rvicc clu bs und in fo rmn.1 eve nin g din ing, nnd
WH ERJ,AS. th e En glewood C it y Coun cil selec1 ed Cadd ie Shack as th e Co ncess ion air e to
ope rate tht E11g lcwoutl Gulf Co urs~ Clubhuu s1: n.::slau rn nt by 1h c pa s~agc o f 0 1 Ji11an 1:c No . SJ,
Ser ies of 20O4 ; ;rnd
Wl·lli H.E A~. due to th e re nova tio n of th e go lf co urse and the sigttificant redu ction in go lf pl ay in
2006 , the En glewoo d Ci1 y Coun c il appro ved :i revised cont ra ct for th e cu n·c nt rcs tnu r.lll l
concessio naire whi ch allowed the restauran t to con tinu e opera tio ns durin g the gul f course
co nstruction peri od by th e pass age o f Ordinance No . 48 , Serie s of20 06; and
WHEREAS, th e Eng lewood Ci ty Cou ncil npprovcd a go lf co urse res taura nt con cess ionai re
agreeme nt with Dadi otis Go lf Ente rp ri ses, LL C by th e pass age of Ordina nce No. 72 , Se ri es of 200 7;
and
WHEREAS. th e pass age of thi s pro po sed Ordi nance will app rove an Addend um to th e 2007
Co nt ract hv the payment delay of$9,000 fo r rent due in 2010 and elimina te th e ma int enance/repa ir
financia l t... mmitm ent fo r the res taurant r<.."f)airs of $3 ,500 through 20 11 ;
NOW, TH EREFORE , DE IT ORD AJ NED BY THE CITY COU NC[L OF Tl-I E CIT Y LlF
ENGLEWOO D, OLO llA.DO, AS FOL LOWS :
Sect ion I. The Cit y Cou ncil o f th e Cit y of Engl ewood, Co lor ado , hcr ci,y aut hon zcs and ap proves
an Adde ndum to the 200 7 Gu\f Coun,c Rc staura111 Cum;c ~s ium1i 11.: Awct·mcn t w ith Dad iot is Go lf
Emerpriscs, LL C ., atta ched here ~~ ?..nd incorporated herein AS Exhibit P ..
~cct1 011 2. Tile Mayo r and Cir • 'krk arc auth orized 10 execu te and attest said Ad dendum fo r ;md
on be half 0f the Cit y of E11g lewo r,,\
l11trodu ced , rea d i11 full , ancl passed on fi rs t readi ng or the 7th da y o f Ma rch, 2011 .
Puhl ishcd by Titl e as a Rill for an Ordi nance ,u th e City 's offi cial news paper on the 11th day of
March, 20 11
:9 b ii
Publi shed as a Oil\ fo r an Urd11ian cc 0 11 th e Ci ty's officia l web site beg innin g on th e 9th day of •
Marc h, 20 11 fo r th,n y (30) days.
Read by ti tle and passed on fi na l rc.1d 1ng on the 2 1st day of March , 20 1 I.
Puhl ishrrl hy [it lc in l hc Cuy'c; nffi cml newspaper as Ord111a nce l\o. _, Series of 2011. on
the 25 1h da y of Marc h, 20 11
Pub li shed by 1itlc on !h e City 's of'fi cinl wcbsi 1c beginru ngon 1hc 23 rd day of
Marc h, 201 I fur ti nn y (30) du)s .
Jame s K. Woodwa rd , Mayor
ATT EST :
Lou cnshin /\. Ell is, Cit y Clerk
I, l o ucrnhiu A. Ell is, C 11 y Clerk uf !he Ci 1: of Englewood, Co lorado , hereby certify 1hat the
above and f0 rego i11 g is a true copy of the Ordi na nce pa ssed on fi nal reading and publi shed by
titl e as Ord inance No ._, Sc n c, of2UI I.
l.oucri shia A. Elli s
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ADDENDUM
THIS ADDENDUM T O THE AGREEMENT which was ma de on Decc,nber 17, 200 7, betw een the CITY OF
ENG LEWOOD, n Co lorndo munic ipal c orp orat io n, he reinafter rcfcrre,l tn as "C:ny", an d DAD IOTIS GOLF
ENTERP RISE S, LLC., herc in atler re fe rred to as "Concessionaire":
Unde r Sec 1inn 9 ii. Mnint.cnan cc, Re_pnir and l~~p_l~nc_m-The fi rs t expense of any contracturn.l maintenan ce
costs wil l be paid by the concess ionaire as fo ll ows:
20 11 $3,50 0 wi ll be elimin ated
Under Sec:ioll 12. Rent.
Payment de lay for rent due in 2010, by th e follo wiug paymen t plau to fu lfi ll the remain ing rent balance
for 20 10 :
Mar ch 20 11
Ap ril 20 1 I
May 20 11
June 20 11
J uly 20 11
Augus t 20 11
Sep tember 20 11
$ 650 .00
$1 ,1 00 .00
S 1,250 .00
$ 1,500 .00
$ 1,500.00
$ 1,500 .00
S 1,500 .0 0
IN WITNE SS WHEREOF, the partie s hereto ha ve be cunt o set their bands and seals as of the <lay au d year
first above writt f"n .
DATED: ________ _
CJl Y OF ENGL EWOOD , CO LORAD O
"Ci ty"
Dy __________ _
James K. Wood ward, Ma yo r
ATl"EST:
Loucrish.ia A Elli s, C 11) r.Jcrk
DAD lOTI S GOLF IThTE RPRlSES, LLC.
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ORD IN AN E NO.
s·Ell!ES OF 20 11
llY AlJT HC R.JT Y
COU NCTL lllL L NO 14
INT RO DUCED BY COUNCTL
MEMBER GTLLIT
AN ORDINANCE AUT HOIUZING THE ACCEPT ANCE O F AN EMF.RGEN C:Y
MANAGEMENT PERFO RM ANCE GRANT (EMPG) AWA RD ED TO TH E CIT Y OF
ENUl,EWUU U, CO LORADO BY TH E STA TE OF COLO RA'JO DEPARTM EJ\7' OF LOCAL
AFFA IKS.
\VHER EAS, lhc,;; currcu t gcncnllor iu the Fire/Police co mplex is the orig imil generat or supp lied
to the bui ldi ng in th e ea rl y l 970's, befo re th e commun ications center addition and the advent of
co mpu icr sys 1em ,; and rou tin e depend ency on c\ect.rical 11owcr ; and
\VHEREA S. an \"11'"'nccnng stu dy rccommcndccl lhc rep lacement of th e current 85 KW
generator with a 21)0 KW genern tor to supply the emergency need s of th e Ftrc /Pohcc co mp lex; and
WHEREAS , ti ,c Englewood City Co un cil aut hori zed the acce ptanc e of a 2009 FEM/\ U.S .
Depanmcnt of Hot."!c land Securit y Ass istance to Fire fi ght ers Gram Aw unl ru1 tl 1c pu1i.:ha:;e am!
ins tallat ion of an cme,ge ncy back-up ge nera tor for th e Police/Fire buil din g at 36 1 S S. Elati and fo r
the purchase of hai.a rdoll s mnt:!ria ls monitoring equ ipm ent wit h the pa ssage of Ordinance No . 4,
S1,;rics 20 ! 1 , ;rnd
WHE REAS, the Ci ty o f Englewoo d Fire Depanment sought and wa s also awa rd ed an
Emerge ncy Managemen t Performance Grant (EM-PG) Spc -;ia l Projcc l Gran1 , .. :hich sup po rt s th e
Englewood City Co uncil goal s of:
• A Ci ty that provi de s and maintain s quali ty infras tru ctur e (thts gra nt supports the
upgrade o t the c urrent emergency ge nera1 or al Safety Serv ices)
• A safe, clean and a11ractive Ci ty (The provisio n of a re lia bl e nncl adeq uate
eme rge ncy powe r suppl y fo r lire and police operal!ons and th e C11y EOC enh ances
pu bl ic safrty)
• A progres sive Ci ty that pro vide s responsive and cos t efficie nt services (TI1 is gra nt
pays fo r the t.-n llre cos t of the plans rcqu 1rccl to gv to bid for the ge nera tor
upgrn<lc); ;11ul
WHEREAS, the EM PG Specia l Project Gra nt 1s admrn 1stc rcd by 1h 1,; S late; D1.:pan 1nc11t of Local
Affa irs and exis ts to sup port th e emerge ncy manaRcment func ti ons of loc al governmen ts and
muni ci palities ; an d
WHEREAS, usi ng th e EMPG Spec ial Projec t Gra nt Funds fo r this purpose all ows tl1e
previ ously approved fu nding throu gh th e Ass istlJ1ce to Firefight cr's Grant to be used for the costs
rclntcd to th e net un i purcha se :ind installa ti on of the gene rat or; and
WHEREAS, this EM PG Special ProJcc t Gm nt ts a soil mat ch gran t, mea ni ng that the grant is
ma tched throucJ1 oth er em ergency m;i nagc mcnt cx pcndiru n~~. in cludin g sa laries of emp loyees
invo lved in eme rge ncy man age ment ; :md
9 b iii
\VH ERE AS, the Englew ood Fi re Department ha s alread y idcnti fi ~d current cx pcndi 1ures
adequa te to ma tch th e grunt fuud in g, rc suhi11g iu uv mklit io nal cost 10 th e City fo r accep ti ng th es e
fund s; a nd
WH EKEAS , the amount of the E~fl'G Special Projects G ran t is $17,4 00 with t he C it y 1cc ci vi11g
S8 ,700 , which is the c os t of thc c lcctn cal plans;
NOW, THEREFOIZE, B E IT ORDA INED BY THE C ITY COUNCIL O F THE C IT Y UF
E NGLEW OOD . COLORA DO, AS FOLLOWS :
Sect in n I . The Ci ty Cow1 c il of th e Cit y o f Eng lewood, Co lorado hereby auth o n zcs the
acc cp1an cc f th e Eme rgency Managem ent Pcrfonna.i1 cc Grnn t (E MP G) Specia l Project Cirn tll
provid ing the funds fo r the pre para 1inn nf in stall ati on plan s fo rthe upgrade o f the Fire/Po hc c
Co mpl ex emergency gene rator. att ached hereto as All :i chm ent .\.
Section 2. Th e May or is hereby auth orized to s ign said Agreem ent fo r and on be half o f the
C it y of Englewood, Colorado .
lntr octuc cd, read in :~ult. ,:1 uJ pa ss~<l un first 1eadi11g on th e 7th da y of March, 20 11
Pub l is he d by l'ttl c as a Btll for an O rdin ance in th e C.ty's offici a l ncwsp.i pcr u11 the 11th d.t )' of
M arc h, 201 1.
Publ ished a s a Bill fo r an Ordinan c e 0 11 the C ity 's o tlictal webs ite beg111 11 111g o n the 9t h day of
~,forcl1 , 20 11 fo r thi rt y (30) days .
Read by titl e and passed on fi na l readin g o n t be 2 1st day o f March, 20 11.
Pub lis hed by tit le in th e City's n rr.c ial news paper as Ordinance No .
the 2 5th day o f March, 20 I I.
. Series o f 2011 , on
Pu b li s he d b y 111 le 011 th e City 's offi ci al webs ite begi nning on the 23 rd day nf
M arch, 20 1 I fo r thirt y (30) days .
James K . WoodwLtJd , May or
Louc ri sh ia A. Ell is , C it y C lerk
!, 1.oucrishia A. E lli s, City C lerk o f the Ci ty of £n ~lewo od, Co lorado, here by certi fy t hat th e
above and fore':!·~ .1g i,;;" tmc copy of 1h e Ordina nce pas sed on fin al rcad iJ ,g and pub lished by
1i1 lc :i s O rd ir. .cc N o .__: Ser ies of 20 11.
Lo ucnshi:i. A. Ellis
•
•
•
EMPG: 11 1!:M I0l'YH
AG REl£1\illiN T
U ct wcc n th e
STAT!l: OF COLO RA0 O
D EPA R T MENT OF LOCAL AFFAIRS
A nd th e
CITY OF ENGLEWOO D
1;i: ;~·11~tff-~t~~t!t~\f~«tf Q{i'.;\i??~iJ}:•ti~'mft·:.~~:r:~ s·~:~~::{&,J~~tt. i~-'.~;:.$~1}~/i~fil:}~1~t~;~,'.~[1{~;llf~\:\ !~t~
f'\m 11 o f Fin ancial
•\,;si stance:
Acre emcnt ld cntifi c:1cion:
Cc,nlrac t En c!1mbrancc #:
Co mra ct Man agement
Sys tem II :
Project I nformatio n :
hoj eci/Award Number :
Proj c1.:t Nau· . .:.
Perfonnan cc Period :
Brief Descr ip 1ion nf l'rnjccl /
Ass 1s1ancc :
[8J Grau l 0 Lunn A ward Amount : $8 ,7 00 .!!Q.
i I EM I OP98 (nm.A '., prim ary identifica tio n # fo r this agree ment)
(.,·rate u/Cnlorado 's primary ide 11tificatio11 #for thi.r agreement)
1J EMI0P 98
City u f En~Q.Qct electr ic al des ign u date .
Siart D,11c The Hfl i:c 1i vc Dntc End Dntc: 9/30/20Jl
L 11 v o f En r.?.lcwood E1 ncrr.cncy Op :ra tio ns Center electrical upgra des.
Program & Fundinl! Informat ion:
Progra m Nnmc E_!ill.:1&£.DCY Manngcmeo t fcrformR 11tc Urant (EM-110)
Cn la log of Federal Dowc sti c i\ss i,t,,ucc (CFD/\) Number (if fc~cm l fu nds): 97 .042
Fuodmg Acco unl Codes: _1_00_/_7_10_/_F_O_P0_/_7_10_/_5_1 _IO ______________ S£. 700 .00
E Ml'G : 11 EMJ01'98
TAUU: 0 1" (;ON H '.N'l'S
J. PARTIB S ... ........... .................... . .................... .
2. EFFECrfVE DATE AND NOTI CE OF NONLIA UILI rv ........ .. ••·••··· ·••·•··· .. .
. ..... 2
. ... 2
. ...... ) 3 . REC ITAL S .
4 . DEFIN IT IONS ........... .
5. TERM and EA.'U. Y 1'ERML'IA TION ..
6. STATEM 3N T OF PRO JE CT ......... .
7. PAYM ENTS TO GRANTEE ............. .
8. REPORTING -NO TIFI CATION
9. GRAN TEE RECO RD S
I~. CON FlDE NT IAL INFORMAT ION STATE REUJ IW S
l I. CONFLJ C l'S OF INTEREST ........................ .
12. R.E PRES ENTA TJON S AND WARR.AN TI!",~ .... .
ll . IN SURANCE
14 . BREAC H ....... .
15. REYl EDI ES .......... .
16. NOT ICES and REP RESENT A 1WES ..
17. RJGHTS IN DATA , DOCU MENTS, AND CO ~!PIJ l'l.l ( 'OFTWA IU!.
18. GOVE RNM ENTAL IMMUNITY
19. ST,\ TE.WIDE CON TRAC r MA~1AGEME NT SYS '! l'.M
20. RE STR J(.'T JON ON l'U BLJ C BEN RF ITS
2 1. GENE RAL PROV ISIONS .................... .
22 . COLORADO SPEC IAL PR OV IS IONS ..
SI GNATUR E PA GE ..... .
EX.H IDIT A -AP PLI CAB LE LAW S ............... .
EXHIB IT B -STATEMEN T OF PROJECT (SO I').
EXHJBIT C -G RANT AP PLI CATI ON P/\CKAG IL. ..................... .
FORM 1-t;RA NTF UNDING CHANGE LETr ER
I. PARTIES
. .. J
. .......... 4
. ... 4
. ...... •I
.... :;
..................... 6
....... 6
.. 7
. ...... 7
····· 7
. ....... 9
. ........ 9
. ...... I I
..I I
.... II
................... 11
.. 12
.. 12
.. ............ 15
. ..... 17
. ... A-l
..................................... .B-l
. ........................ c-1
................ Fl -I
Thi s Agreement (herein after called "Grw,t") IS cnr crcd in to by and brtwcc n ~,e C ITY OF
ENGLEWOOD(here in nn cr cn ll e<l "Grruu cc"), nnd rhc ST ATE OF CO LOllAIJU ac tmg by and throug h th e
Depa rtment of I .ocal Affairs fo r Ili c hc nefi t f the Di vision f Eme rge ncy Manage ment (herern atl cr ca lled th e
"State" or "DOLA").
2. EF F1':C TIVE DAT E A ND NOT IC E OF NU 'LJAJJLLIT Y.
Th is Grrult sh all not be e!Tc otivc 01 cnforccahlc un ti l 111 s upp 1ov cd anct Si gne d by rh c Co loroct o State Comru ll c1
or dcs igncc (hc:rc in nfi cr called the "f-ffcc t,vc Du re"). Th e S111 1c sha ll nor be liab le lo pay or rei mb urse Grantee
fo r :11 1y pcrfo rrn :incc herru ncl cr, indu<ti ng, h,11 no t l11 n11 cd tu costs or txpc1is cs incurred, or be bound by any
p1 ov ision bcrco f pr ior to (s,·c chrckl'rl <1p t11111(.,~ bcftiw)
A. ~ Tb, Effec tiv e Date.
B. 0 The later to occur o f 1li c EtTcc11v t ')u tc or the thnc uf :t sc~arn11 : k:tt c r iss ucci by th e Dep artme nt
(''Rel ease of Funds Le tt er ") no111ymg (i1,11 tee of the com ple tio n of a sn1 isful'lu1y cuv i,onm cntal rev iew
and aut hor iziu g Gram ce 10 ob ligate u 1 use Orunl Fun ds.
C . 0 The Effo ct1v e Date, p1ov1tlrd , ho\l•~v r1 , 1111 1 ,111 Pr oj cc 1 costs, if spe::.ificH ll y authorized by the funding
auth ori 1y. incurred un or at\cr _, 11 1.1 y ht-s11 bmi11 rcl for rc irnh 11 rsc mcnt as if in curred aft er th e
Effectiv e l),,tc.
D. 0 mse rt dale fur ,1u1hm 11.cd pre 11wcc mcnt cos 11-,, ,lS defined m §-' below L1 11 cl/o r in Ex hibit B, St11 tcme n1
of Pro 1c c1. Such cos ts 1na v be suhm11t cll for 1l:1 mhursc111 cnt as 1f in curred aft er th e Bfft;c tiv1.: Dal e.
•
E. D The C ffcc l1V l' 1),111·, prnv1drd ho w,·vrr, 1h n1 the costs 1dcn 1ifi cd in the chec ked subse ctio ns below may •
b: sub rnin ed fo r n·11 11 U11 1i.c 111cu1 ns 1fmcu rre,I 11fit •r tlw Ef;cc tive Date (see checked subopJion(s) bclo"V);
i. [J All P101ert t 11:i.t :i., ,f 'lfl"l lil 11!1y ,11 1h ci11 ,·l·<l hy lhl' fund1 rg :t utho rity, in::.u:Te<l on or after J.!lli:.!1
!cl!c1..!.l..ill.illi'S r l \1:r l\'1' 11,U'I'., ,\IHI
F,MJ'(;: 1 I F.MI 0P98
ii. D Pre-11 w:ud cos ts for imcrt pu rpose, if any, incu rred on or ufi cr in s<"rt st1lrting Unt c nllowed und er
rh e federal :-i.wa rd for pre-awn rd cos ts .
F . ~All or so me of the costs or ex penses in curred by Graotl!c p 11ur to th e E ffr•;ti ve Dat e whic h hnv,:: been
nr will he pai d wi lh noo-fod cru\ fu nds may be in clude d as a p.Lrt of Grn ~lce 's non-federal ma 1ch
req uirement, set fort h herein and io Ex hil.>i c R, Statzmcnt of Project. if suc.1 costs or expenses are
properl y <lucumcn lcd .l S elig ib le ex penses in acco rcinncc wit~ Exh ib it B §6.6.
J. REC ITALS
A. Authority, Appropriation, and Approva l
Au1h ority 10 col cr into this Gmn l exis ts in C RS §24-32-2105 and hind s have oec n budgc lcd, ap propr iated
and o thcrv,•isc made availab le and a s uffi cient un encumhcrcd bal ance thereof remai ns available for
payment. Required approvnls, clea ran ce and coordina ti on hav e beer. a ccom;:i li shcd from an d wi th
appropna lc :.1gcnc 1cs .
R . Cons idcrntion
The Parties ac k1:owlcc\gc tha l lbe mutua l promises and covenant s co otame d herei n and oth er good and
valua ble cons1dcra ti on arc suffici ent and adequa te to suppu1 l Ll1i s Gi ant.
C . Pu rpo se
The purpose of thi s grimt agrcc men l is described in Ex hi bit B.
I), Refer ences
All rcfc n.·n cec.; in this \lrru 1L to scct1m1s (whCLbc, spelled ou t or usin,~ th e§ sy m bo l)1 sub sec ti ons, exhib it s or
oth ~r atmchme nt~, are referen ces to sec ti ons, sub sec tion s, ex.hibits or other altachmcms contained here in or
in corpo:-ated as a part bcrcul: un k )s u t.li t;rwisc uo ted.
4, D EFINITIO !>S
The fo ll vwi ng lerms ns use d herei n sha ll be construed and interp reted es follows.
A. Evn lunti on
"Evalu?.ti ou'' means th e process o f cxruninj ng Grante e 's Work and rating 11 based on cri teria estn bl i,he d in
§6 and Ex hibit B.
B. Ex hibits and Oth er Attachm ents
T he following arc attached hereto and incorpo rated by refe rence here in :
i. Exlti bil A (App licab le Laws)
ii. Ex.hibi1 B (S tat cmcn l of Project)
ii i. Exhi bit C (G ran t Ap pl icsiio n Pa cka ge)
h·. Form I (Gra nt Fun di ng Chan ge Le tt er)
C. Cou ds
''Good~'' mcaus tangible m,11cri nl nc.q11irt d , produ ced, or de li vered by Grant ee 1,;i th e r se parately o r in
conjun ct ior. v,•ith the Serv ices Grantee renders here und er.
D. Crn ,11
''Gran t" 1nca ns th is agree men t, ils tcnn ~ :rn ci cond iti ons, /\ltach cd ex hibi ts. docum ents inco rp orated by
reference , and any fi uurc mo<l ify mg ag rccme11LS, exhibits, attac hm en ts m r eferences inco rpora ted hr.::rcia
pu rs ua nt lo Col, rado Stn tc law, F isca l R.uks, and State Co ntro ll er Poli c i~s.
E. Cran t Funds
"Gr.1ot Funds" i,1c;m:; av :ii lab lc fonds pa y~b le by th:: Stat~ tc Grantee pursu?nl 10 thi~ Cirant.
F . .P a rt y o r P:1rtics
"Parly '' mc:,n s th e State, .. Grant ee nud "Ptt rl ics " mcnn !-ho th the Stn te and Grantee.
C. Prc-co nlra ct cos ts
"Prc•agreement cos ts", when applicable, means th e cos 1s in c urr ed on or ant'l th e dmc as sp ec ifi ed in §2
ahove , anrl 1h e Fffec 1iv c Da le of 1h is Grant. Such costs s bai\ have bee ,_ cl e1ai lcd in Grnn1cc 's graou
a p;1 licm ion and spec ifi ca ll y au thori z~d by Lh c State and :ncorpora ted hercimo Ex h ibil :S .
H. l'ruj •c t Bud get
·'P rojl~rt Rurlgl"r'' mi:-an.-:: th e hudgel for the \Vork descri bed II\ Ex hi bit B.
f.M l't.;: 11 EM J 0 1'9~
I. Progra m
''Prog rwn" mcaus lh c g1dt11 p:-ug 1a.111, as specifi ed on the first page, tb?.t prov id es th e fund ing for this Grar.t.
J . Re\l i cw
"Revi ew" means exam in ing Grru1tee 's Work to ensure thJ t it is adeq u ate, accur ate, correct ru id in
acco rd ance with the cnteria estab hshcd in §6 and ~:xhibil R
K. Se rvice~
"Services" mean:: the req u ired :.crv iccs to be performed by Grantee pursuirnt to rh is Gr:ml
L. Sub-gran1 ee
''Sub-grant ee" mea ns tlurd -part ics , if any, enga ged by Grantee to rl id in perfo rm ance of it s , 11\gati on s.
M. Wo rk
"Wor k" mean s th e t:u:h ~nrl 11 cti v1llcs Gran te e is requi red to pcrfo nn to fulfill its obliga1ions under th is
Gr1nt and Exhibit U, in c ludi ng the perfonn:tnl.~ of lhe Services nnct delive ry n f 1h,·. Cioo rls
N . \York Prollud
"\Vork Product" mean s the tan gible or inta ngib le rc°'ull r uf Gran tee 's Wurk , iw.1 udi11 g1 but nut li111j 1cd to,
sotl ware, rc sc:irc~. reports, studi es , d.1U1 , ph o1ogrnpbs, i..1 1;ga ti vcs or o lhcr fini shed or unfinisJcd docum ent s,
drnw:ngs , mode ls, surveys , mnp s, ma1 cri als, or work produ ct of any type, inc lu d10g drafls .
S. TERM and EARLVTERMTNATION.
A. Jr1iti nl Term
Unle ss othe rwi se p erm med in ~2 nbove.1 U1 c Part ies respective per forn anccs und er t1u s Gra m sha ll
co mmen ce on the Effective Date . Th 's Gran t sha ll tcm1inatc on 9/J 0/21 11 unl ess soo ner terminated 0r
furth er ex te nd ed as speci fi ed elsew here herein. ---
B. Two Mo nth Ext ension
Th e State, m its so le di screti on up on written notice to Grantee as provided in § J 6, may unil atera ll y ex tend
t.he lt:rm o f th is Gram for a peri od no t to exceed two mooths if the Pwti cs nrc nego tia ting o rep lac ement •
G rant (an d not merely seeking a tenn cx lcns iun) at ur near t.hc cm! uf uny in itial te n u ur auy extension
tl1ereo r. Tbc provisions of thi s Grant in effect when such no tice is given, includ in g, but not limiled to
prices, rates, and delivery rcqu1remcnts1 shall remain in effect during th e two month extension. The two•
montb cx1c11 sio o sh all in1mcdia1ely 1enninatc wh en and if a rep lacement Grant is approved and signed by
the Co lorado S::a tc Contro ll er.
6. STATEME NT OF PROJECT
A. Co mpl eti on
Gran tee shall co mpl ete th e Wo rk and its mher o bl ig a1 ioos as described here in aud in Ex hibit B. T.1e Sta tr
shn ll nol he li ah lc to cnmpcr.satc Grantee for any Work performed pri or to the Effective Dal e or aft er th e
tcrm in.Jti on of this G r:tn t.
U. Goo d s a nd Scr vi,cs
Grantee shall procure Goods a nd Services necessary 10 complete 1.hc Work. Such p1u1,;w·e 111cn 1 shall be
acco m p li shed usmg the l.irnnt h inds and slrnll nm mc;-case th e maximum amount payable hcrcunclcr bj' the
State.
C. Empl oyees
A ll person!; employed by Grantee or Su b.grn otccs shall be co nsidered Gr:mtec's or Sub .grnntecs'
employee(s) fo r all purposes hereunder an d shall not be e mp loyees of th e Suite for any purpose as a res ult
of 1h is Gram .
7. PAYMEN T TO G RANTE1c
T he St:ne sha ll , in Jccordancc w ith the provisions o f 1hi s §7, pay Gran tee-in th e fo ll o wing tlrnn nnt s and using lhe
meth ods set fo rt b below:
A. Maximum A m ount
Tr.e maximum am ount payab le under thi s Grant to Grantee by the State 1s $H.700.00 , as dctc1m incd by the •
Stale from avJi lnble funds . Grnr.tcc agrees to prov ide any addi tional f'u nds requi red for the success tul
com pl et io n of th e Work . Pay me nts to Gramce arc :i n·i.11 ed 10 the. unpaid ob ligated ha lnncc of the <lra 111 ns
St:l r011h in l~\:hih if R
r ng: 4 of I?
EM PG: l l EMI0l'?ij
B. Pay ment
i. Adva nce, In teri m nnt.l Fin al Pa y ments
Any advance payme nt all owed un der tb1s Gran t or in Ex hibi t B sh all comply v.ith Slate Fis cal Ru les
and b~ mil.de in acco rd ance witi1 the provisions o f tb s Ura nl or such Exh ibit. <..ir antec shall init ia te any
pnymcn t req uest<; by sub 111 1Hing in vo ices to lhc Sta te in th e fonn and m.1 nncr set forth an d approved hy
th e Slll lc.
ii. I ntcrcs t
The Stn tc sboll not pay interest o n Grantee invoi ces.
iii. Ava il ab le Funds~Co ntin gc ncy ~ Tcr min ntio n
The Sta te is pro hibit ed by law fr om mak in g fi sc al co mmitme nts beyond th e term o f the Stat e's curr ent
fi sca l ye ar . Therefore, Grnntee's co mpensati on i·. ·:·•!1r.rJc:nt upon th e o ntinui ng nv11i lab ili 1y of 5 1rt te
appro pria tion s as provided in th e Co lorado Spc r ia! I '•,, ,'s:ons, seJ forth below . If federal fun ds arc
used wit.h tb i~ Grnnt in whole or iu part, th e Su.,c'1, pc.rfo nnan cc here u nder is co ntin ge nt upon th e
conl inuin g avail nbility o f sue:, fund s. Pn ymcnt r. pur::u:ull to 1.his Gmot shnll be. mad e only fr om
avai lable fu nds en cum be red for this Grant and the State's liab ili ty for s uch pa ym ents shall be lim ited
to tho amoun t remaining of such en cumbered fund s. If Slate or federal fund s arc not fu ll y
apµrop 1ia:ed, or oth erwi se beco me un av ni lnhl c for thi s Gr:in l, th e Sta te may tem,i ua tc it in who le or to
the ex 1cnt of fun ding reductio n, wi1b ou1 filrthcr liability, after providi nB n0•ice to Gran tee in
accorda nce with §16.
iv. Erru neous Pay ments
At lhe State's so le disc reti on, pny ments mad e to Grantee in error :Or an• reaso n, 1ncl ud ing 1 but not
limi 1ed to overpayme nts or improper pay menLs, an d unexp ended or execs·; fun ds rece ived by Grantee,
may be rccov ·:t:d from Grnntcc by dedu cti on fr om sub scqucot pay men ts und er thi s Grnnt or otl 1e r
Grants , gra nt s or agreem ents between th e State and Grant ee or by other ap pro pr ia te me thods and
co ll ected as a debt due to the State. Such fund s shall not be paid to any party otter than the Sta te.
C. Use of Funds
Gran t Fun ds sh all be used only fo r eli gi ble cos ls ide ntifi ed he re in ru:d/o r in Ex h i bit B.
D. Mn t chin g F und s
Gran tee shall prov:o. i,atch ing fund s as provi ded in Ex hi bit B.
8. RE PORTI NG -NOT IFICATI ON
Reports , Eva lua tions, and Rev iews requ ired und er :hi s §8 shall be in accor dan ce with Ule procedures of and
in.s uch fonn as pre sc ribed by th e State aPd io ac co rd an ce with §19 , if ap pli cab le.
A. Pe rfo rmance, Pr og ress, 1-cr so nnd , and Fund s
Grant ee shall submi1 a repo rt lo th e State upon exp ira tion or sounc r tcnn ia atiuu of th.i s Gmnt, co ntaining an
Evn hmtio n nncl Hev 1r.w nf firnn tee's pcrfonnan cc and the fina l status of Grante e's obli ga tion s hereu nder.
In ad dition, Gra nt ee shall co mpl y wi th all reporting requirem ent s, if any, sci forth in Ex hi bit B.
11. Lit ig ati on Reporti ng
Wilh in 10 da ys ufi cr bei ng :ic rvcd w it h :my plc achng in a legal actio n fi led wi th o co urt or arlm in i!-lra tivc
agency , rela 1cd to U,is Gm ,t or which may affect Grant ee 's abi lity to pcrfo nn its obli gati on s he reunder,
Grnnt cc sh all noti fy the SL1 tc of s uch ac ti on and de liver copi es of suc h pleadings 10 U1 e Sla te 's prin cipa l
1c:::pn::~c 11talive as idc.:11 tific:d hc1ci n. lf the Sta te's pr in ci pal rcprcsc ntutivc is no t then serv ing, such noti ce :10d
copies shall he delive rcrl to the Exec utive Di recto r o f th e Dep artm ent of Loca l Affairs .
C. No neo mpli:rn cc
Gran tee 's fa ilu re to provi de reports an d notify the Stnte in a timely ma nn er in acco rdarn.:...: with thi s §8 11m y
re sult in t..h c de lay of pa ymen t of fun ds 3nd/or 1ermin ~1 ion ns prov ided 111.Kl er 1h is Gran t.
D . .ci ub~rnnts
Copie s of any and ali su bgran 1s entered 111 10 by G ran 1ee to pe rfo rm iLs obliga tion s hereunder slmll be
sul>11 11 tkt.l tu th~ Statt ur its vri ncip al reprcscuta ti vc upon request by !111.: S tate. Any am! all subgrant s
cn lered in to by G:a nt cc rel ated to its pc rfon n ancc hereund er shall eom?IY with all app lica ble fed era l and
Sla te laws and s ba!I pro vid e that st1ch su bb,ran ts be gove rn ed by 1bc law s of th e Sia te of Co lora~o
EMP G: 11 l<:M 101'9R
9. GHA NTU: RECORDS
Grnr.t cc shnll make, kee p, main tain an d allow ii:s pe cti on and momto ri:lg of tl:c tO ll owi:-ig records:
A. Mul ntcnnncr
Grn.111 cc s h:d l make, ke ep, m:untain , and all ow lOspectio n aJ1d moni tori ng by the Sta te of a comp lete file of
<1 II I c~n rd s , documents , c o 1.11 111 un ic.a11on s, notes ar.d other wnucn mat cnal::., electronic medic. fi lCJ, nnd
commu ni cations, pcrta i11i!l g in e.n y m1u111i::1 to ti n; Wu rk 01 Lhc delivery o r Se.rvice.~ (m cludi 11 g1 but not
!,m11 cd 10 the opera li on of pcog rnm s) or Goods he rctJ ndc r. Gra n1cc shall ma intoin such rcco rc s (the Record
Reten ti on Period) until the last to occu r ot tl1e to ll owrn g: (i) a pc:io d of three years atl er the da te thi s Gra nt
is com plett:d, terminated or final pa}m cnt is made hereund er, whi cheve r is later, or (ii) fo r suc:J fun hcr
period at-. may he ncccs.~ruy to rc1v1l ve any pen di ng matt ers. or (iii) if an aud it is occurri ng , or Grant ee has
re ce ived notice that an au-1il is pendin g, th en u111 il su:h audit has hcc n cnmp1 e1ed and its fi ndi ngs havt heen
reso lved (the 11 llc.co rd Rc t,.;11tion Period'').
ll. Insp ec tinn
Grantee sh all pcmUt Lhc S tat!\ the fcd er-11 govcrwncnt an d any other dul y auLhori zed agent of a
govemmc ntal age ncy to au dit. inspecL cxaminr.:. excerp t, co py and/o r transcr ib e Gra nt ee's reco rds re lated to
th is Gr.:1 nt dur ing the Hc cnr rl Rclcn1 10 11 Pcno<l for a period of three years followin g term in at ion of th,!i
G mnt or fin a l pn ymcnt hereund er, whic he:vcr is l ain, to ~ssure co rn plifHl ce with l ht! !t:rm ~ hereof or 10
eva lu ate Gr:1.n tcc 's pcrfo rmu ncc here under. Th e State rescrv :s the ri ght t0 inspec t th e Wor k at all
rc,t !)u 11u1J lc tim es ;md places dunng the te rm of thi s Gr.:rnt, in clud ing nn y ex t ens ion. If th e Work fa il.. to
confo n 11 lO lhc rcqui rcmt..nLS of thi s Gran t, tl!e St.u ~ may n:4ui 1c Gra nt ee pr omp tly lu Uring the Worh. u:to
conformit y with Grant requ trcm ents , at Gr:\Jll.cc's so le expen se. If th e W ork can not be brough t mto
co nfonnaacc by rc-perfomuwcc or other OJCcc tive meas mcs . the State may rcqmrc Gran1cc to take
nec c,snry nc t1on to ensure that future p'!rfQ;mancc confo rms to Grant requi rem ents and cxc~ci ;c the
remed ies avai lable under th is Grant, at law or inequi ty in lieu nf or in co njun ctio n with s uch co rre ctive
mcns urc::1 .
C. Monilllring
Grante e sha ll penmtt lh e State, the federa l government, and oth er go vern ment al 'e'<,cics hnvi ng
jurisdi ction , in their so le d iscre ti on, \l monit or n.11 acli vit1cs co ndu ct ed by Grantee pu rs uru1t 10 the terms of
this Cirant using any rea son a ble proc edure. inc \11ding, but not linucd to : int erna l eval uati on proced ures,
examinat io n of program dal:l, spcci:i l ilO:t !yscs , on.~it c ehcckmg, fonna l aud it exa m.in ati ons. or an} olhcr
proc edure s . All mo ni toring co ntroll ed by the Sta te shall be pcrfom1 ed in a manner lh at sha ll no t und ul y
in1 crfo 1c w ilh 01ru.1 tce's performance hereunder .
D. Final Audit Re port
Gran tee shall pro vide a copy of its aufa re,ort to DOL!\ as sp•·c1ficd in Ex hibit B.
IO . CO NFIIJ ENT!AI , INFORMATION-S TATE RE CORD S
Gran.le~ shall comp ly wllll the provisions on thi s ~ l U 1f it beco mes pnvy to confidential infonnat ion in
co nne cti on wi th Ls pcrfonnan cc hereunder . Con fi dentia l in fo nna tion 1 111c ludcs, bu t is 11 0 1 ncccss anly hm ited 10,
st;i.1 c rccor<i s, personn e l reco rds , and info rm~u ion co nccmmg ind ivid uals
A. Confid e ntiality
Gran tee shall kct.:p al l Stat e 1ta.:u1J s ant.1 i11fu nm,1iun tuuf11.lc111 ia l at all times und 10 co mply wit h all lnw s
and regulat ions con cern in g con fi dcntrnhty ofmfo:-rna tion . Any req ues t or de mand by a third purly fur ta lc
records and infonm ation in the po ssess ion of Gran tee shall ,c immcd ,atc ly forwar ded to the St"tc's
princip al rep rese nt ative .
0 . Notifi c:J 'l io n
Gnrn tcc :;lndl nulify 1ls agc11 t 1 e mp loyees , Sub -grc ut ccs, and ass igns who muy com e in t co n:ncl wit:1 S1:itc
records and co n1i dcn lial infonnati on tha1 eac h is subj cc 1 10 the confi le utia\ity requi 1ement~ sci fonb :\c rci n,
ar.d shall pro Yt dc en ch with a wntlcn ex pl ana11on ol suc h req ti1 11s be fore th ey arc permit'"'! to ,1ccc:;s
such records nud in formmion .
C. Use , Sccuril)', ~nd Rc1e ntio n
C:rnficicmia l infom1a1i on of uny kmd ~ha ll not be d::anbuted or :.o ld to any 1hird p:111y or used by Grn nl l'C
01 11 ,;; &g ents m a ny WiY, cx(.;cpl as ;,u t!Jo111.cd by 1.11s G1;,n t or app1oved m wrning by the Stnte Grn nc cc
•
•
EMl'G: 1 IEM IOP98
sh nll p rov ide 1rnd mai uta in u St:c ur c environment thnt ensures co nfidcmi11\i ty of n il St ntc reco rd s a ud o ther
co nfiden tial in fonnation wherever loc at ed. Confidc nt inl in fon nation sh all not be n;tn inc d in any file s or
Olh crv.,isc ty Gran tee or its age nts, excep t as pcmu tt cd i.n this Gran t or approved in wrnmg by th e: State .
D. D11;c losurc•Liability
Di sclos ure of Stat e reco rds or other co nfi dcniial iafo rma t1 on by Grantee for any rr,aso n may be cause for
lega l ac ti on by t.h ird part.ie s aga inst Gran1 cc 1 th e State or th eir re spec ti ve agems . \Jrnut cc shall , to the exten t
pcrmilt cd by lnw , inde mni fy, ~:we, and hol d harm less the State, its emp loyees and i1 gcnls , 11,e n.im 1 any arrl
all claims, damages, lia bili ty and coW1 nw nrd s in c ludi ng cosls, ex pen ses, a nd a ll omcy foes and re lat ed
co :ts, in curred as a resu lt of any acl or omiss ion by Urantec, or 1LS emp loy ees, age nts , Sub ~grant ces , or
a!;!;i gn ecs pursuant to tJ1is §J 0.
11. CO:'l'F LI CTS or IN TF:l!ES T
Grant ee shall not engag e in an y husmc ss or personal ac tiv iti es or prac ti ces or ma intai n an y re latio nship s whi ch
co nllict m any way wi ll: t.hc full pcrfo rrmuu.:c of Granlcc's u blig.,ti u11s ht:rcundcr . Gran tee a ckn ow ledges th at
with res pcc1 to thi s Grant. ev en t.he appearance ofa conflict of interes t is hann fu l to th e Sta te's in terests , Absen t
the S tate ·s pri or wri tten approval, Gran tee shall refrai n fr om a11y pmc uces, nc 11 viti es or relations hi ps th 1t
rcasurmbl y .1 p pc:a r to be in con ni l,c with the fu ll pcrfo rmnncc of G rant ee's obl igat ions to th e State hen:uoder. If
n confli ct ~1r :ip pcarnn cc exi sLc;, or if ,rantcc is un certain whether u eo nnict or t he appearance of n con fli ct of
interc!. exi sts , Grant ee shall submit to the State a di scl osu re st atement sett ing fo rth th e relevan t deta il s fo r th e
State's co nsideration , Fn ihue to promplly s ubmil a disd os urn st:uenwn t nr In foll ow the Stare•~ dire ction in
regard to th e appare nt confli ct con~tit utcs a brct1cb of thi s Gra nt.
12. REPRESENTATIONS AND WAllllANTIES
Gran tee inakcs th e lollowing speci fi c represent at io ns and warranti es, each of whid1 was reli ed un by the;: Stal e in
enteri ng inl() th i!-\lr:in t.
A. Standard and Manner of Perfo rman ce
Gran tee shall perfonn !ls obliga ti ons he reunder in accordan ce with tb e highes t standards o f ~m.:, ~·:,..:n ao U
di ligenc e in th e in dustry , trncl cs nr profess ion and in the sequence and manner set forth in this Grant.
B. Legal Authority -Gran tee and Grn ntec's Signatory
Grn nt ec warran ts tlmt it po ssesses the lega l authority to enter int o L1is Gram an d that it has take n a ll ~c l ions
require d by ilS proce dures , by-laws, and/or app li rn hlc lnws In exercise 1bat auth ority, and 10 lawfu ll y
aulhonzc ,is unde rsigne d signat ory 10 execute tl1is Granl, or any part thereo f, and 10 bi nd Gran lee to :ts
tenn s. If req uested by lhe Sta te , jraat ec shall p1 .:,v id e th e Srn te with proo f of Graut t:t:'s autbor,ty to ent er
int o thi ~ Om nt within 15 dnys of.ccciving suc h request.
C. Lic enses . Permits, Etc.
Grn.otcc n .. i,rcs::nts and warrants tha t as o l the Effe ctiv e Dat e ii has, an d that at a ll time s duri ng the term
hL'rcof 1t sha ll hnvc, at ils so le ex pr.nc:e, ri ll hc1:n<.cs, certifi catio ns, approvals, insurance, pc m1 ilc:, And 0U1cr
au1ho nzation req uired by law to pcr fo nn its obl ign l io ns hereun de r. Gram ce warra ntc; that it shall nniotai.n
nil necessary lice nses, ce11 1fi cn tions 1 approva ls, insura nce, pcnnits , and c:thc 1 a ul ho ii l...Hious 1equ1rcd to
pro perly perfo rm thi c; Gr.mt , with out rcun burse mcn t by th e State or othe r adju stm en t m Gran t Fund s.
Add it ionall y, nil em ploye es w,rl agents of Gran tee perfo rming Service s under lhi s Gran t sha ll hold all
required li ce ns :;:s or cc111fica tion s, if an y, to pcrfom 1 lh r rcspunsibili1 ics . Grantee, ifa fo re ign corporatio n
or other for ei gn entit y tra nsacti ng busin ess in lhe-Sta . .; of Colorado, furthe r wn rrant s that 1t currently has
ob rnin c.:d and shall 1m1111 ttt i11 nuy appl ica ble ccni fi ca lc of :.iuth ority 10 tr:msa:t business m the !\ta lc of
Colorado and has d'!signa tcd a rcgis tcrt'.-d agcut i □ Culo1ad o tv .,ccc pt service o f proce ss. Any rcvoc ntion,
w1thdrnwal or no n.renewa l of lic enses , cert ifi cati ons, approva ls, in suran ce, pcrmitc; or nay suc h sim ilar
requir emen ts r.ccc ~s ary for Gra nt ee to properly ;,crform ~h e tcnns o f thi s Gro at sha!I be deemed to be u
rn atcr ii:t l lm:acll by Gran 1cc 1\1\d cons titut e ground s for te:m..inau on of tbi s Gm nt.
13 . INSU R ANCE
Grn nt ce Rud its Sub•grn ntces shall obtain and maintain insurn nce as specifie d in thi s sec ti on a t .t i\ time s durin g
th~ tem1 o :' th i> Grant: All po li cies cvid~ncing the in sur:ui ~e cc,vcrag; re~u ircd l:'!rcunder shall be 1ssJed by
tn surar.c c comp tnicc; :;1 11 :;foctory 10 Granl ec and the State
F.MPr., 11 EM10 1'98
A. Grant ee
i. Puhli c Entities
If Gra nt ee is R "puh li c. en1 11y " witb in th e me aning of the Colo rad o Go vernmental !nun unity Act , CRS
§24 10 10 1, cl seq ., as ame nd ed (th e "GIA"), then Grnnt er. ;hall main t?.ill at nil times <luring th e Lenn
of this G~an t such li a bility in su rance, by co mmercia l poli cy o r sclf.insumocc, as is necess :u,1 10 m ccl
its liabi li ti es umkr l11 c GIA Graut t.:,e shail show proof of such insurn n ce sa 1is fa cta r1 10 the Smte, 1f
req uest ed by the Stat e. Grant ee shall require eac h gnuu with -,uh-grantees th at arc puhl it: cu titi cs,
pro vidin g Goo ds or Services hereund er, to in clude ll1 c msuran ce re:iui rcmcnts neccssn r11 to mee t Sub-
gra nt ee ·s lia bili1 1cs und er ~,c Git\.
ii. No11 -l111l11i c Entiti c.~
lf Gr:1 ntcc is 110 1 n 11 publi c en tity'' wi thin th e me:min g of th e GIA. Granlce ~ha ll ob tain and maint a in
du ring th : 1:::rm of th is Gmn t insurn ncc cov erage and poli;ics meet ing t h e s,un ': requ ir eme nts sc i fo r1 h
in §JJ(B) wi 1J1 res pect to sub.grantee~ Lha t urc not "pllb 11c entitic s0
•
ll . Grantees ;rnd Suh-Gro n tee s
Gra nt ee s ball require each Gru nt with uh-gra nt ees , oth er than those that are p ub li c cntit1::;, ~,rov1d10g
Goods nr Serv ices in connection with Lb s Gram, to in clu de imurancc requ ire ments s ubstr Jt?u lly simi lar to
ihc fol io win g:
i. \V orkcr 's Compcns.1ti o 11
\Vu1 kc1 's Co mp cnstt tion Insurance as requ ired by Srn te :-;tanuc, and Employz r's Liability In sura nce
cove ring al l of Gra nt ee and Sub-gr:u 11 cc cmp luycc s a~tiug willun the co ur se nnd sco pe of the ir
emp loy ment .
ii. Gen era l Liability
C:n mmcrc ial Ge neral Liab ility In suranc e wr ill cn on ISO occurrence form CG 00 0 1 10193 or
equivalen t, cove ring premises np crn tio ns, fi re dam ag e, indep endent co ntrac tors, prod ucts and
comp leted opera tions, bl anket Gr:m tu al li ability, persona l injury, a nd adv ert i!-i ng liab ility wilh •
minimum !11 11its as fo ll ows: (u ) $1,000,000 ecch occu rrence ; (b) $! ,000,00 0 genera l am;reg ate; (ci
$1,000,000 prod ucts and completed up eratiuu, aggrega te, and (d) $5 0,000 an y one fire . If nr.y
aggregate lim n 1s red uced below Sl ,000,000 beca use of claims made or pai<l, Su b-!l,l·<Ut1Ce sball
immediately ob tain addi ti ona l insurance to re tore th e fu ll aggrega te limit and furni sh to Grantee a
ccrt ific11t e or othe r doc ument satisfa ctory to Grantee s ho"ing compliance wi th th is pro vision.
m. / Jtomobill' Li nbility
1,utomobile Liability Jn surance co verin g nny aut o (in cl udin g o wned, hired and non-owne d autos) with
a minimum limi t of $1 ,000,000 cnc h nccidcnt co mbined si ngle lim it.
iv. ,\ddll lonal ln surccl
Gran tee and the State sha ll be nam ed as addi tional insmcd on the Co n111u;n.:id l General Lia bili ty an d
Au tomob il e Liabi lity Insurance policies (leas es and co nstm c uon Grnnts require ;lddi ti onul in su red
co verage fo r co mpleted ope ra ti ons oo endorsements CG 2010 I 1185, CG 2037 , or eq uival en t).
v. Primacy of Covc-r :1gr
Co ve rage requi red of Gran tee nnd Sub-gran 1rcs shall be pnmary over :tny in suran ce or sr.lf-in suran cc
p1ur,raJJ1 carried by Gra nt ee or th e Stnt c .
vi. Canc ell ation
Th e above insuru nc c poli cies s hall 1tc l1Jdc provi sions preve ntin g cance l\ath.>n or nun-rcncv. ,ti with oul
at leas t 45 days prior not ice tc, th e Grantee und the Stat e by certified ma c!.
vii.~uhrnga tinn \V aivcr
All in sumn cc poli cies in :rny w:1y rcla1 cri In th is llrarl .i nd !-c curcd and maimamcd by Graat'.:e or HS
Su b-g:-antccs as required he rein shal l in clude cl au ses stming th at eac h cnrr ic r shall waive ail right s of
recovery, umkr ~ulJ1ug alion or otherwi se , aga ins l Grant ee or t:\c S tate, i agencies , in sti tut :ons,
orga niza ti ons, officers, agcnt.s, emp loyee s, am.J vo lunt eers.
C. Ce rtincot es •
Granl re an d all Sub -grantees c..hall prov id e ce:tilicates show mg in s ura nce c o verage requ .rd herc undzr to
the StJ te \\ i1hin :a:vc n busin ess days o f l!le Effc cll\'f' O;:i.1c of 1hi s Grnn l No later th an I 5 days p:ior to the
cx pi ra ti cn date of illl Y su ch 1.'.0 vcrngc. Gr;1 nt cc ::md c:ich Sub gran tee sha ll del iwr to the latr. or fir,m lcc
c~rtifl c:-i 1es oi i ns urance cv1 Ul·11 ~111g 1l~11 c wa l.'i tlmc:::i f In :1cld1IIOD, upon 1cquc!-il by thi: St:ll c :t i :rny other
f:Ml'G : I H~M 10 1'98
lime duri ng th e term o fth 1s Urant or any 3Ub-g ra ul, Grante e and each Sub -gra mee snall , wi thin 10 days o f
s uc h rcque~1. s upply to th e Stat e evid ence s atis fa c tory ~o the S tate o f complia nce with the provisi o n s of this
§13 .
14. BREACH
A. U ct1n cd
Tn addition to any bre ac hes ;pecifi cd in oth er sec ti ons of this Grant , th e failur e of t ithe r Party to perfom1
a ny of it s materia l obli ga ti on s here und er in wh ole or m part or in a ti. .~·y O! s:i tisfo ctory m:umer,
c onsti ru lt!s a brcm,;h. T he insti tu tion of proceedings under , v bankruptcy in~o lve nc y, reorgnnizati o n o r
similar la w, by or again st Grantee, or the appointm ent of a recei ver or 'i im,'..,r "'rliccr fo r Grant.le or :my ,Jf
its pro perty, whi ch is not vacated or fu ll y s tay ed within 20 da ys afl cr the in!.t 1tut1 o n or occ urre nce thc rr >f,
shall als o con stitu te n brcn ch.
B. No ti ce a ncl C ure Period
In Lhe eve nt o f a breac h, notice of s uch shall b e given in writi ng by the c:~r::i cvcd Pa:1) to \:t. o r.h er Party in
th e nli.Lnn cr prov id ed in § 16 . If such brca:h is no t c ured w ithin 3 0 days oi r, .. ,..~ ri: < f w6 n r ;, 11nlic r., or if a
cure cannot be completed wit hin 30 days, or if cure of the bre ach has not ~•,:gun wi:h in j(} day s and pursu ed
with due diligen ce , the State may exercise any of U1 e remedie s set fort i:. in § 15 . Notw itbsianctin g an ything
to the contrary here in, the State, in its so le <l iscrn ti on , need not pro vide advan c e noti ce o r a c ure period and
may imm ediatel y terrni.,ntc thi s Grant in ·.vholc or in part if rcaso nall ly necessary to preserv e publ ic sa fety
or to pw vcnt 11n medrn tc pub.i c cri sis.
JS . REMED IES
If Gran tee is in breach under an y prov ision of U1i s Grant, pro vid ed th at a breach is not necessary un der §IS(B),
the State sball hav e all of th e remedie s listed iu ti1i s § l S in addi tio n to all other remedi es set fonh in . 1ther
secti o ns of tbi s Gnw t fo ll o wing t.:1 e noti ce Md cure pe riod se t forth io 6;1'1(8 ). The State may exe rc ise any o r 311
of th e remedies availa ble to i1, in its so le di sc retion, concurr enll y uf .:or..~-:uti velv. If th e fonn of fmanc 1al
ass istan ce is a lo an , as specified in th e ta ble on pa ge I of thi s Grant, am' ,.-; e •icnt f a temuoatioo of thi s
Gran t, s uch term in a ti o n shall nol cxtin gu ir;h Grantee 's o b liga ti o ns ut\der th e P .. :>n1i ssory N ote :i.nd t he n eed o f
Trust.
A. Termination fo r Ca use and/or Breac h
If Grautcc fa il s to pe rform an y of its obliga ti o ns hereunder with such d iligeac e as :s req uired to e nsure its
completion in a ccordanc e with th e provi sions of this Grant and io n timcl v m anner, the State m ay not ify
Gran tee of such non-p erforman ce in accord an ce with th e provisio ns herr If G rantee ti1ereaft er fai ls to
promptly cure s uch non -perfo rmance wi thin th e c ure p eri od , 1hr Slil tc , ,: .s op unn, may tennin utc thi s
entir e Grant or such part of this Grant as to whi ch th ere has been del ay or a fai lure to proper ly pcrfom1 .
Exe rcise by th e Sta te of thi s righ t shall not be dee med a bre ach of 11s obli gation s here und er. Grantee shall
continu e perform ance o f thi s Gr.Ul t to th r l\x.t e n1 nn l tem1 in:11 cct , if any.
i. Obli ga tions nnd Ri ghts
To th e extent spec ifi ed m uny terminati on no tice, Gra nt ee sha ll not incur fu rtJ11;;r obligati ons vr 1cndcr
fu rther pcr fo nn ancc hc rcu nrl cr pll sl th e c fTcct ive date of such umicc , a nd shall tc nninate o utstanding
orders and sub-gran ts/co ntrac ts wit h third panics . Howev e r, Grant ee ,ha ll com p le te and deliv er to tl1e
State a ll Work, Services an d Goods not c ancelled by the li;;n ni nall on ou t ice a nd may in c ur obhgnti ons
as rtr c nece ssary lo clo so with in th is GrJ11t 1s tenn s. At th e sole di scr:ti o n of th e State , G ra ntee shall
ass ign to the State :.i ii of Gr..u1 tcc·~ right, tii.l c, and int e res t und er ~u cb te rm i□at <:d ord c:rs nr $11h -
grant~/contrnc ts. Up on tenninAtion, G n mtc t :;ball take timel y, reaso nab le aud nec essary action 10
pro tect and preserv e prope rty in rhc possess ion o f Grantee m whi ch th e State has an interes t. All
mat e ri a ls owne d by th e Slate in th e possessio n of Grantee sh all ~c imm edi ately reru mcd lo the State .
All Work PwJ uc l, ul th e o pti on o i th e Sta te, sha ll be del ivered by G rJnt c e to the State aad sha ll
become the Slate's pro perty .
ii. Paym ents
The State:: shJ l! reim bur se Grar.t l c only fo r occc ptcd per fo rma nce up to the dJte v f tcrm :nat io n 1 f ,
a ft e r 1em1in ation by 1hc Stai e, it is dc tem1i11 cd tha t Grn ntee wa.s no t in breac h or that Gra nt ee's nct1on
or in ac tion was t!xc usablc, suc h tcn:1inat ion sha ll be trea ted as a tcm1ma 11011 rn the public i111 c rl .t .:nd
1\,gc 9 o r 11
EM PG: 11 EM I0P9 8
the n g bts and ob ligc.1ions of the Pani cs s hall be Lhc same a:, i1 th i~ G1 ant had bee n ten
publi c in terest, as desc ri be d hcrc m.
iii. Damages and Withholding
No twith stan ding any oUie r re medi al actio n by Lac S1.11e , Grante e also shall re ma,o li abl e lo th e 'late
for any damages sus tai ned by th e Sta le by vi rtl'e of any breach under th is Gran ! by Gra ntee am! U1e
St.i tc may w1th bo ld any pa ym:at to Grn ntee fc the purpose of mitigati ng lhc Sta te's damages , until
1.uc h 1imc as the exac t amoun t of damages du e ,. ~-c StHtc fro m Gran ite is dete rmin ed. 11 1c Sta te 11uy
w1thho ld nny amount tha l mn y be due 10 Grantee n.s 1hc Sta te de~ms neces~ary to pro tec t th e State,
inclu di ng loss as a result oi oult;tandi ng lie ns or clai ms of fom 1cr lie n hol ders, or to re im hursc 1lrn
State for the ex cess cos l!i incurred in procuri ng s irl"U lar go ods or serv ices. Grante;c shall be liable fo r
ex1,;c :,s cos ts incurred by chc Sta te in pro curi ng fro m th ird p:u1ics replacement Work, Serv ices or
;;ubs t!l\HC Goo ds as co\cr
II . E a rly Termination in th e Pu hlic Int erest
T~e State is ent ering int o U1 is Gran t fo r th e purp os e of carry 111g out tb e pub lic poli cy of the Slate of
Colo,·a do. :cs detenmnccl by its Gove rn o r, Ge nera l Assc o1b ly, and/or Cou ns. l f thi s Grant ce ases 10 further
1he p11hli c p licy of the State, th e Sta te, in its so le di sc rzti on, may tcnni natc th is Gran t in whole or in pal'
Exerc ise by the Sc,to of this righl shall nor :o nst i"llc a breach of !h e Siat c 's oblig ation_; here un de r. Thi-.
subscct:o n sha ll not ap ply to a 1 em1 i □a 1i o.1 of l hii,. f.;ra nt hy ti e .~ta le fo r cau~c o r hrcach hy Granlcc. wb1c',1
shnll be governed by§ 1 Sl/\) or AS ot;, .... ;i· ,, 1 ic:.i li y provi ded for herei n .
~1c th od nnd C ontent
Tl.Jc St.ate shall no ti fy Gr:i utcc of s uch 1cm.;lH1 t1on in nccorda nce with §16 . The noti ce ~hall spc:,;ify
the effective dale o f the tl.!nn i11 a1io 11 an d wLc th cr it aITcclo; all or a po r1 ion o f th is Grant.
ii. Ob li g:t li ons a nd fughts
Upo n rece ipt of a tcnrun al ion not.lee, Grantee shall be subj ec t to and Lon1 ply with tile same obli gH ions
and righ ts set fort h in §JS(A)(i). •
iLl. Pay ments
If thi s Grun t is tennin at ed by !he S tate pursu an t to U1i s ~15(8), Gran tee sha ll be pai d an ,mount which
beM~ th e same ra ti o to the tota l rei mbursemen t und er th is Grant a s the Serv ices satisfacto ri ly
per form ed bear to th e total Services covered by this Gra.,t, less pay m~n1 .e previo us ly martc .
Add iti ona ll y, if thi s Gru nt is less t ba.n 60 % co mpl eted, th e S1ate mny reimburse r:mt cc fo r a port !On
of actual out-of-p ocket ex pe nses (not oth erwi se re imburse d under th is Grant ) inc:urrcd by Gran tee
wh ich arc directly at lributii blc to the un completed po:-tio n of Grantee's o blii;ati ons he re und er;
provided tha l the sum o f ,u 1y au<l a ll reim bu rseme nt sh all 1101 exceed th e maximum i1J11 0unt puyaOk to
Grantee he reunder.
C. ncm edics Nol In vo lving Terminatio n
The Stale. at i tli r,Ic d isc reti on, may exercise one or more of :he fo llow ing remedie s in add itio n to ot':ie 1
remed ies avn ilnble lo it:
i. Sus pend Perform:111c ("
Suspend Gran tee's performance wi th respect to all or ar:y oo:-tio n of this Grn n1 pcndi ne nece.~s a1)
co:Tcc tivc acti on ns sp..!ci fi cd by th e Stmc w ith out r.:n titling Gran tee to a n adj ust men t in pri ce/cos t or
pt.!rfu111 1aw..:I.! sd1\.:llu lc . Grnukc sh a ll pro m ptly cease perfo rm ance an d in currin g cosLo; in a~cord ::rn ce
w ith the Sta te 's direc ti ve nn d the State shall not be li able fur cosls i11 c uncd by Grantee aft er the
s uspensio n o f pc rtOnn anc c un der tb1s provi s ion.
ii . Withh old l 'aymc nl
Withho ld paym en t to Gra.n tec unti l co1Tcc 1i ons in Grnntc e's per fonnnace are sausfacton ly made a.nd
co rnpl clcd .
Lli . Hcny Pn ymr n1
Deny p:i.yme n1 .!'or th ose obl igati on s no t performeri , 1h:1 1 due 10 G::rntr.:e 's ac tions or inac tio ns, canno t
be pcrfom1cd or if ;lc rfonn cd , wou ld be of no value to the Stnle; provided, 1h ;it any dr ni :11 of pay ment .
sh all be rcuso nab l.\ relnted to the va lue to the Sta te c,f 1.he ob ligations no t performed .
g~11'C : IIEM I 0P98
iv . Rcmovnl
Demand removal of any of Grantee's ~mp loyces , age nt~, or Sub -gr.mtccs who m the State de ems
mc o mpetc nt , careless, rnrnbo rdinate, unsuitab le, or ulh erwi sc uuac1,;cp tab lc, m whose couti 11 ued
relat ion to this Gram is dc cri1c cl 10 be contrary to the publi c int c~cst or no t i.n 1h c Slate's be st in teres t.
v. IntcUcct 11u l l'rop crl -y
If Grant ee infrin ge;; on a pnten t, co pyrigh t, L-a.demark , trad e sec ret or other mtcl\cclUnl p1 openy righ t
wh ile pcrfonn mg ,ts ob li ga ti ons un der this Gra nt, Gra utec shall, at lb c Sta te 's opti on (a) ob tain for the
Sta te; or Uran te e the nght to use suc h produc:s and se rvicc3; (U) repla ce any Goods , Se rvi ces, or utht.:1
rrn clu ct mv olvcd with non -infnngi nA products or modi fy th em so tfa1t they llcco mc non-mfnn gmg; or,
(c) 1f neithe r of the fo rego ing alt cmntiv cs arc reas onably availab le, rcm ov'! any infri ngin g Good s,
Se rvi ces, or prod ucts nod re fu nd the pri ce paid th erefore to th e Slate.
16 . NO TI CES a nd R EP RESENTATIVES
Eac h indi vid ual idc nl1 ficd below is th e prin ci;ia l rcp resc n1 ativc of th e des ignating Party. All noll ees req:iircd lo
be g.v cn hereunder sh:tll be hand deli vered with rec eipt required ur :-.c ut by 1.;c 1l iri cd u1 n;g 1~1c1cd mai l to such
Parry's princ ip al repre sent ati ve at th e address set fo rth below. Ln addiLion to, bul no t in l ieu of a hard ~copy
noti ce, noti ce also may be sent by e-mai l to Lhc c-m:;il addresses , if any , se t forth be low. Eit he r Parry ma y from
time 10 time dc3 ignat c by wriu co notice sub stitut e ad dresses or perso ns lo wh om su ch nn li res !;ha ll he se nt.
Unles s oth erwi se provided herein , all nmiccs shall be cffocuvc upo n rec:c :pt.
A. State:
B. Gra nte e:
Hans Klll nm, Direc tor
Co lo ra do Department of Loca l Affairs
Div is ion ofEmt.:rgc11 cy Mdllag c:1 11 ent
9 195 E. Mineral Ave., Ste 200
Cente nni al, CO 80 112
Em a il : han s.kall am<@s1a 1cco.us
Steve Grc en 1 Emerge ncy Mm:igemen t Coo rdinat or
CITY OF E\JGLEWOOD
36 15 S. Elnti S1.
Englewood , CO 80 11 0
Email : s ,rc cn en lewood o,., ,_g_ ------~
17. IU Gl:ITS fN l)ATA, D l CU MENTS , AND COMJ'UTF.R SOFTWARE
l bis sccli on D shull J [8J sha ll not oppl y 10 th is Grant.
Any so ftware, re se ur ch, rc pon s, s1udi cs, da1a, photogra phs, negat ives or 01her documcnt.s, draw i· gs, mo dels,
mnteria ls, or Wo rk Prod uc t of any type, mc lud mg drafts , prepa red by Gr:uuce in the pcrfo nna 11cc of its
ohli gnti nns und er thi s Grant shall be th e exclus ive prop erty of lhe Stale nod, all Work Pro du ct shall be de li vere d
10 the Slate by Grn,,:cc upon comp leti on or 1ennin a1i on her eo f. Th e State's exc lu sive rights in such Work
Pru duc l shall includ e, but not be lim.i ted to, Lh c ri !1ht to co py, pub lish, di :;--lay, tra11 sfor1 nud prepare derivative
works. Grantee shall not use, will ingl y all ow, cause or pc nnit s ucb w ork Prod uc l to be used for any purpo se
oth er than the pcr fo m1an ce of Gra nt cc'F oblig ation s hereu nder with out tl':e prio r wn tt c.:11 conse nt of the Stale.
18. GOVERNMENTAL IMM UNl'f'\'
No1wi 1h s1ancli ng :1 ny other prov ision to the co ntrary , nothing here in sha ll co 11stitu tc a waiv er, ex press or implied,
of any of the immun ities, righ ts, benefits , protec tion, or ot he r provisio ns of tb e Co lorado Gove rnmen tal
Imm un it y Al'.l, CRS §24-10-10 I , et seq , as ame nded . Li abi lily f< I' clr.im s for inju ries to pcn:o ns or pro perty
,,g from th e neg ligence of the Staie of Co lorndo , its depa rtm ents , ius1it111ions , agenc ies, boa rd s, officia ls,
and em ployees is contro ll ed and limilcd by the pro vis ioas of th e Govc ro~1cn 1al lmmu n11y Ac l an d the nsk
m,n ngemc nt s1atu 1es, CRS §24-30-150 1, ct seq., os ame nded
IQ. STATF.Wf'O E rONTRACT Mt 11/AGE MEN T SYST EM
If the mn.xunum :1m ou n1 payab le.-10 Grant ee undc : th:;:, Grnnt is$ I 00,000 or g1ca tc r , ei ther on th e Effec tive Dr1 1c
or a 1 anyt im e th crcaficr, ltu:i §19 app li es
EMPG : l lE:v!IOP98
Graotee agree s 10 be gove rne d, and lo ab ide , by th e pro vis ion s or CRS !24-102-205 , §24-102 -206, §24-103 -60 I,
§2 4-101.5-JO I and §24-105-102 co ncernin g the mon itoring or ve ndor perfo rmanc e o □ stale Grants an d inclusion
of Grant pc rfor man.:.e in fo rn rntinn in:\ stmcw ict c Contrn cl Manaecmen t Sys tem . Grantee's pcrfom1 ancc shall be
:a 1bjcct to E valu ali · o :i •1d Re vie•.v in acc ordance wi th the terms and co ndillo ns of 1hi s Graul , S tale. 1:iw , includ in e
CRS §24-1 OJ 5 1 l I, nnd Stale Fi 3cnl Rul es , Policic:; nud Guidao c:e. Eva luat io n a.nd Review of Gr:mtt-c's
pe rfonl1 ancc t,h· I! l:. • part o f lht: 11ornrn\ G 1fl 11t ad111 ini stratrnri proc ess and Grantee's pcrfonnnncc wi ll be
sys tcmau cnl\y rcco .. dccl in the sta tewid e Con tra ct Mnnngcm en t Sys ti..m. Arens o f Ev,1h 1allo11 ,u1d Review shall
inc lude , Lui s ,.1 1 not be l11mted to quality, cos t and ti me lin ess . Colbcti on of in fo rm atio n re levant 10 tile
perforr 11ru1 cc or" Gra nlcc's obliga tio ns unde r thi s Grant shal l be dc tcrrn111 cd by the spc c1l1 c requi re ments of such
ob ligation s and shall inclu de facto rs tai lored lo match the rcqu ircrnc nt s of G cant ce's oh li ga 1ions. Suc h
pc rformm 1r f' infnm1a ti1,n ~hall be entered into the statewid e Contract Man age ment Sy stem at imervals
es ta bli sher! herein an d a fir.al Ev :du.ui on. Revi ew and Raiin e s hnll b:: ren de red wi thi l 10 dnys of th e end of th e
Grant tcnn Gm.n ice shall be notifi ed follow ing !:::1.ch pc rform:1.nce Eval uati on and Revi ew , nnd shal\ :i dd~css or
cu1-rc .. any iJe11ti£i ed problem m a tim e ly mann e r and maiotnin wo rk prog rc:.s. S houl d th e fin:i l perfonna.ncc
Eva lu a 1i on and Review dctcnni ne th at Gra ntee Ut1 11u11s tratc<l a gros!i fa ilure to meet the pcrfomrn ncc mcu sures
es ta bli shed he re un de r, the Execut ive Oitector of the ColorJdo Dc;:>::lftm cn t of Pc rsonnc l and Ad mi11 is lrutiu 11
(Execut iv e Director), upon req ue st by th e Depa nmcnt or Local Af lairs, and show in g of good ca use , may dehar
Grn11 1ce :md prohib it Gra nl ~c fr om bi ddin g on rutur e Gra nts . Gran tee may co nl est the final Evalua t1on, l(cv 1cw
and Ratin g by : (u) fi ling re buttal stntc mcnt s. wluc h may resu lt in eithe r rem ova l or corr eel ion of the c'la \u ation
(CRS §24-105-102(6)), or (h) unrlcr r.RS §24-105-10?.(6 ), exercising tl te debarm e nt pco tcst and a ppea l righ ts
provided in CRS §§24-109-10 6, 107 , 201 or 20 2, whic h may resu lt in the reversal of th e debarmen t and
1cius1a tcmcn t of Gran tee, by th e Exec ut ive Di recto r, up on n showiog of goo d c:rn=.;c.
211 . RESTRICTION ON J'U BLI C BEN EF ITS
This secti on D shall I ~ s bnll 0 0 1 npply to this Grnnt.
C raotcc mu st co nfinn thot lln Y in div idua l natu ral perso n eighteen years of age or older is lawfu ll y prcse n1 in the
Unit ed States pursu ant to CRS §2 4-76.5-101 ct seq . when suc h iod1v idua \ appl ies fo r pubLic benefits prov ided
under tl1is Grant by requiring the fo ll uwiu~:
A. Identi fi cation :
The app li cant shell produ ce one or Lhc fo ll owing perso nal id en tifi ca tions:
A val id Co lorado driv er's hccnse or a Co lorado id en tifi ca tion card. issued pursuant to aniclc 2 of
titl e 42 , C.R.S .; or
ii. A Unit ed States milit ary card or a mil itm)' de penden t's idc111i ficn ti o n i;ard; o r
iii. A United SL1tcs Coas t Guu :-d Merch ant M:uincr card ; or
iv. A Native American 1ribal docum ent.
IJ . ,\md:1vil
Th e app li can l sha ll ex ecute an a ffi da vit herein atia chcd as Fo r m 2, Ani r1a·,it of Lega l Res idency, statin ~:
Thnt th ey nrc Un ited Stntc s citizen OJ legal pcnn:ment res ide nt ; or
ii. Thdl they a.i c oth c,wi sc lawfully present in th e United St.ates pursunn l lo fc dern l l:lw .
2 1. GENERAL l'ROV\SIONS
A . A s~ig 11111 c11 1 a 11d S111J gn111t s
Grantee 's rights :i.u d ob lig ati ons h :reund cr ar c pcr~o11a l anti ma y nu t be trans rl,.:111.:tl, 1.1.,:,ig ucd 01 subg1:u 1t cd
w ith out the pn or, writt en co nsen t of th e .S taie . An y attempt at assigmne □t , transfe r, or subgraming withuu t
such consent shall be voi d. Al l ass ig nme nL.:;, subgrnnts , or sub -gran tees approv!!d by Gran tee or the: St mc
are subje ct to all of U1e provi sion~ hcrco r. Gre.n tce sha ll be so le ly res pon sib le for all as pec ts ofsu·ogrnntin g
arrangement s anrl pr rfo nn:rn rc
B. Jliutl ing Effe ct
•
•
E>:ccpt r\S othc1w is c prO\'i ded in §2 1 (A), i.1 11 µw vis iuns hc1t.:iu con ta.11cd 1 mc lud1n g the be nefits und •
burde ns, shall extend to ancl he bmdm g upon th e P:iriie s' res pe ctive he ir s, legal reprc sen ta1ivc:~, s ut.:1..,r.::i so1 s.
rmd :1ss ig11s
EM PG: I I EM 10 1'98
C. C npli nn s
The capt ions and head ings m thi s Gran t arc fo r co 11 1,.cnic ncc of refe r ence ou ly, and s.,a ll not be use d to
in terpret, de flll e, or limit its pr ov ir.iom: .
.D . C ounr r.r pa r ts
This Gra nt may be exec ut ed in multip le id entica l origin ol c ounterparts, all o f whic h shall constirutc o ne
ag ree men t
E. E ntire U nderst a ndin g
This Cimn t represen ts the comple te in te gra tio n of nll und ,;rstand in gs betwee n th ~ Parti es and all prior
represe ntat ions and unde rstandi ngs , ora l or wn ttcn 1 are merged he rein . Pri m or co ntemporaneou s
nd ditio n.,, de leti ons , or othe r cha nges he re to shall not have tu1y fo rce or effect w hat soeve r, unl es s embodi ed
hr.rc1o1 .
F. ln1 lr111 11Jn c::i li on•Gc ncral
Gran tee s hull, to Ihc extent pc nni llcd by law, indemnify, sn ve , and ho ld ham,less tbc Sta le , ii s e mp loyees
and agcnh. :1 gai nsl any and all claim s, damages, liabi li ty nncl co urt awards inc luding cos ts, expenses, an d
at torn ey fcci: n.n d rela ted costs, in curred as a resu ll of nny .tct or omi ssion by Gran tee, or its e mployees,
ag,cnts, Su b-gra nt ees, or ass ignees pur suant to the term s of tins Gr ant ; however, th e prov isio ns hereof shall
not be cr,n strn ccl 0 1 :ntcrprctcd as a waiver, ex pr ess or imp lied, of any of tile immunit ies, r ig ht s, ben efit s,
pro tec ti on, 0 1 uth1;1 µtuv is1o u::;, ufthc Cul\)rado Govc:11m~ntal Im mun ity Act, CRS §2 4-10-10 1 c l seq., o .
Ihc Federal Tnrt Claim s Acl , 28 (J _q_e, 267 1 c1 seq ., as app licable. as no w or hcreaflo r amended.
G. Ju ris diction nnd Ve nu e
All suits , acii ons, or proceedi ngs rel,ucd to this Graul shall be he ld in th e State of Co lorado and excl usive
venue shall Or in th e City and Co un ty uf Den ver .
H. Li st of ~lec t.d Ap pli ca bl e Lum
Gran Ice al all tim es during tbe performance o f Ibi s G:an l shall co mply w ith a ll app licable Federal and State
lows and lhcir implementing r egul ations, c urrentl y in ex istence and as hereafter amended, in cl uding
wi tho ut lim irnt ion those se t fo rth on Ex hil.Jit A, App lica bl~ Laws , attached hcrc lO, whic h laws aud
regul ati ons arc mcorporn1ed herei r. a ncl marl e ;mrt hereof. Grantee a lso sha ll req uire co mpl ia nce wi:h su ch ·
aws aod rcgulmio os by sub gran te es under su bgran1s pennittcd by th is Grant
I. Loan Forms
If th e fonn of fin anc ial ass\Slancc provided by the Staie is a loan, as spedfo.a.1 i11 th e table on page I above,
Gr ~-1.Hc•.: shnl! t>xec utc a promi sc;o ry no te !.llhsta ntia lly e11 uiva lcnt to Form _ an d rec ord a dee d of tru st
subst ani ially equivs le nI to Fa nn 4 wi1h 1h c cou nty Ilic prope rly res id es.
J . Modificntion
i. Jl y the Parties
Except as spcci fi call y prov ided 1r. thi :. Gran t, mod tlication s hereo f sha ll n ol he c ffcc1ivc unl ess agreed
to 111 wri tine by th r Parties in an amendment herc lo, properly c.·H:c u1ed and :i pprovcd in uccord au cc
with applica ble Colora do Stale bw, St ate Fisca l Rul es, and Office of th e Stale Con tro ll e r Poli ci es,
includ in g, but nu t linntt:tl 1u, 1hc po licy e11 1i 1lcJ MODlflCA TI ON OF CO NTRA CTS -TOO LS AND
FORMS
ii. ll y Operati on of Luw
This Gra nt is s ubJC CI to suc h mod ifica tio ns as mriy be req uired b y changes in Federal or Co lorad o
Srntc: l,1w, 0 1 tli cir implcmcnlmg regul ations. Aily such re quired modifi c:ltion a uto matic:i ll y sha ll be
inco rporated into and be pa rt o f this Gran ! on Ih c effeciive dale of suc h change , as :f ful ly sci for lh
here in .
i ii. Grant F undin g C han ge Lcucr
The State mny incrc:ise or dec rease funds avai lab le under this Grn ut and modify st·leclrd olh cr
pr ov isio ns of this ag reeme nt using a Gra nt Funding Change Lcllc r su bstantia ll y equival ent IO Form I.
Th , provi sion s o f the Gra nt Fun din g Change Letter sha ll beco me p;u1 of and be in corpora ied int o Ih o
ori ginal rigrccment. The Grant Fun di ng Change Lette r is not valid tuni l it ha s 1.H:cn Jpp rovccl by Lhc
S1:nc: Co ntr oll er or dc signee .
EM PG: I l ~M I0 P98
K. O r der of Prece d ence
i . T hi s Gr:t 'lt
The prov is ions of this Gram shall gov ern the re lationship of th e State and Gra nter . In th e event of
conflicu; o r inco nsislcnr.1e~ hc hvccn 1his Gra11 1 ;md i1s exh ibi t. :--.rd a 11.i.,.tw 1cn ts 1UC',lud1nc, but not
limited to, th ose p'."ov id cd by Gran tee, such conni ct~ or inc onc i:;!tr1, :c, c:\!'."Lll be re i.ulvcd by refe rence
10 th e do cum ents in !lw fo ll uwlug unJ t:.:r or pr iuri ty :
a ) Co lorado Specia l l'rovis ,o ...
h) The prn vis:ons of the mai n body ot th is Li rant
c) Ex hib it A
iii E.viibi t B
ii. Loan Uo c urn cnt
Th,s section shall ap ply if the forn1 of fln ancia! ass istan ce, as specdi od in the tabk on ~age I above, is
a loan In the eve n! o f r.n nni cl~ or in consis tencies hctwctn this Grililt and the Deed of Trus t or Lhc
Prom issory N ote, :;uch co nn icts o:-inconsist encies i:;hall be rc so lv zd by rcfcn.:ncc to t.hc doc um cn'..; in
til e fo ll owi ng ordt:.:r uf p1 iu1 ity :
n ) Foml 3, the Pro 1ms.so ry No te
b) This Grant
L . Sc \·tr·a l.lil it-y
Provi Jcd thi s Grant t.an Lu,; t:.:xc...:ul c<l anll ;,erformanc c of the obl iga tions of th e Pan ics acco mpl ished within
its iil te nt , the prov isions he reo f arc i;cvcrablc and an y provi$iO n tha l de clared invali d or beco mes
ino;,crahlc for any rea so n shull no t affect the validity of any o rh er provi si on rlc rcof.
M . S urv ival of Ce rta in Gra nt T erm s
Notwithstan ding anything herein to th e contrary, provis ions of th is Grant r~1uiring cominui.:d performa nce ,
comp !i ance, or effect aft er tcrmi o,iion hereof, shall s urvi ve such tcrmina~o n end shall be enfo rcea ble by
the Still e if Gr:m tcc foi l, tn pe rfo rm N co mply a s rcq ui reC..
N. Tux c,
The State 1s ex em pt fro m all fed eral excise taxes under !RC Cha pter 32 (No . 84-i30123 K) w,J frum all
State and loc al gove rn men t sa les and use taxc , ur.dc r C RS §§39-26-101 and 20 1 ct seq . Such exemp tion s
ap ply when m:u cria\s me pur ·bnsctl or service.~ rendered to Uencfit th e State, provided ho •.vcvc r, tha t cc:1.ain
poli tica l s ubdi v is ions (e.g., Ci ty of De n ver) may require payment o f sslcs or use tax es eve n th o ug}: th ~
produc t or service is pro vid1.:d tu Lhc Slati.:. Grnn tc:: sll all be s le ly li ablt:.: fo r paying suc h taxes as the Sto le
is proh ib ite d from paying for or re unbursrng Ura mcc fo r tb cm.
0 . Third Purty Be nefic i:l ri cs
E nfun.:t:mcut of th is G rant il nd all rights and obligations hereun de r nrc reserv ed sol ely to th e Part ies, and
not to an y 1hird par1y. Any :,,e rvi ces or ben efi ts which third part ic5 receive us ii rcsu h uf thi s Gr:rn t me
i11c1den1al t lhc G:-a nt, and do not creat e nny ri gh ts for such th ird parties.
P. \\'a ivcr
\V nive r of any b. .:h of a lt:.:n n, pro vision, u1 rcq ui1 ctn cn t of this Gia nt, or a ny ri ght or rcmt:.:dy hcrcund~r,
whether cxphcn ly or by lack ot enfo rce me nt, shell not bo co nstrn ed or deem ed as a waive r of 1my
s11hsc quco t hre a1.,;h of such term. prov 1s1on or req uireme nt , or of any othe r ter m , prov is ion, or rcq uia!mc nt .
Tlltl lIBS r U l•'Tttt~ J'/\(;E I Nn :N ' .vNAJ,L Y L EFT !!LAN K
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EMPG: 11 EM10 l'98
COLORA UO S l'E IAL PROVIS I ON S
The Spcc rnl Prov t',inns ap pl y to all CiranLi; exce pt where not ed m italic.,,:.
A. l. CONTf!OLLER' A PPR OVAL. C RS §2 4-30-202 (I ).
This Grru 1t sha ll not be deeme d va li c until it ha, bee n approve d by th e C olo ra do State Co n,· ;il\c r or
dcs ignee.
I 1. Ftl)'ID A VA II.AnI LITY. C R S §24 -30-202(5 .5).
finnncial uhliga ti nns of th e State pa ya ble aft er the c urr cut fi scal year ar c cont ingent up on fund s li ir tbn t
purp os e Ul•,iH~ oµp1 o pri atcd , lm J gctc <l, and oth c1wi se rn ad c a·.,a i\P1Jle.
C. 3. COV l.:JlNMFNTAI. IMMI INITY.
No tem 1 or co nd itio n of th is Gr ant sha ll be co nstm cd or interpr eted as a wa i vc r, express or imph r.d, of an y
of t.hc unmu nitie s, ri ghts , bene fit s, prot ect1 ons, or other prov 1s1on s, of the Colo rud o Go verru nc111 al
Immunit y Act, C RS §2 4-10-1 OJ c t seq , or th r Ft-<l ernl To rt C laim s Act, 2R U .S C. j§ I 346(b) ,nd 267 1 ot
seq ., as applica b le aow oi herea fter amemlt.:d
D. 4. i.KD EPl<:NDENT CONTHACl'OR
Gran tee sh nll pcrfom1 iL'i duu cs here under a,; ilf1 indcp~nd cnt Grn ntee and no t as an employee . Ne ith er
Gran tee nor an y age nt or cmplo ye: of Grant ee sha!I be dee med to be ,1n agen t or emplo ye e of th e Sta te .
G:ant cc and its e mploy ee s and agents arc noi cnutk d to un employ ment i!ls ur a ncc or wor kers comp en sati on
benefit s thro ugh the Sta te aud the Srnt c shall nm pay fo r or olh ciw isc prov ide s uch co·1c ra gc fo r Gru ntcc e r
any of its .1ge nts or empl oye es Une mpl oym e:1t ir.surance bene fi tS sh11 II b e :wn ilah\e to Gra ntee and its
em ploye es and age nts on!) if such coverage is made ava ilable by Gran tee o r a third part y. Grr.n tcc sha ll
pay when due a ll ::i ppli ~ab lc empl oyment taxes iLnd income taxe s and loca l b e ad t..1.x cs incurre d pursuant to
thi s Grant. Grant ee shal l not hav e au .:,ori zat io n, expre ss or imp li ed , 10 bin d tb c State to an y Gmn t, lia bili ty
or un ders tandin g, exce pt as expressly se t fo rth herein . Grantee s:,al\ (n) prov id e and ke e p in forc e worke,s '
l.:0 111 µi.:11 .s .1tio11 a ud unemp loyment com pensation i nsuran ce i n the am ounL'i requir ed by la w, (h) pro vid e
proo f thereof w hen requ es ted by th e St ate, and (c) be so lely re spon sibl e for it s acts and th ose of its
emp loy ees and agents .
K 5. C UMl'LLAN ·;E WITl:I LAW.
Gran tee s~nll stri ctly co mply wi rh nil Pt ppli cnhl ! fe dera l nnrl St ;i.tc laws , rn lcs , and reg11 li11i ons i11 effec t or
hereaft er cst aOli shcd , in cl uding, wi thou t li mitatio n, laws ap plica ble t o di scrimi nati on :tr,d un fair
empl oym ent practices.
F . 6. CHOI CE OF LAW.
Colorndo law , ao c ru les anJ regula ti ons iss ued purs uu t thereto , shall be a p pli ed in th e int crp rc:atio n,
cxec ulio u, and en fo rcem ent of this gran t Any pro vision mclu dcd or inco rp ora ted herein by re ft:r cn cc
which co 110icts with sai d laws, ru les, and 1cgul at1 0.1s sha ll be uull and vo id . Any prov is ion incorporat ed
herein by refere nce wh ich purports to negate this or an y othe r Specia l Prov i s i on in wh olt or in part shall
not be va lid or en for ceab le or nvailn ble in a u} ac1io n at law, whethe r by way of compl ain t, defc r:sc, or
othe rwi se . Any prov ision rcnd ::n:d null and void by the opcra110n or th is pruvi siu11 .1 li all 11 01 i11 v ... !id utc the
rcma in clc r of 1h is Grant , to th e exte nt cnpa bl e of exe cut ion.
G. 7. BINDING ARllITRA TION PR OHIBITED .
The State of o lorn do do es not agree to bind ing arb itra tion by an y c>.tra-J ud i ial body or pers on. Any
provis ion to th e co:i tr nry in thi 5 ca r.tr act or inco:-p c re.t~d bcr~i.n by refe ren ce s h ~ll b~ uul! ~nd void.
H. 8. SOFTWA RE PI RA C Y PR O IDUITION. Gov ernor's f.xe c utivc Order D 00 2 00.
State or ot her pubhc fund s pa ya b le un der th is Grant slrn ll not be uscc for th e acquisi tion. operat ion, or
maint enance o f co mpu ter soflware in violatio n of fed eral cop yr igh t la ws 0 1 uppli cablc lh.:cu~iu g
res tri c1i om Gramc e here by certifi es and warrantc. th al, dur ing th e tenn of th is Grant and ao y cx tcr.sions ,
G:a nt cc h:is an d shall mai ntain in place ap ;:>r pria tc sys tems and cont ro ls to p rcvcn: suc.h im pro r~r .isc of
pub li c fun Js. If lh e Sta te de tenn rn cs t 1a1 Grante e !S m v1oiat1on o f th1 5 prov is ion, the Sta te ma y ex ercise
ar,y re mc-cy a va il Fb ir at 1:i w or in l''] 1it y or under this Gr.mt, incl uding, w i1h n11 t limi1 :11 io n, ;mmediate
tcm1inntio :1 of thi5 Gran t and any r c111cdy cons 1ste 11 1 wi1b fe dera l co pynght laws or ap plicab le li cc:n smg
rcS!fl Cl !OllS.
t:M PG: 11 EM \U l'9R
I. 9. fo:M l'LOY"EE FINANC IAL INTE R EST. CHS ~~24 -18-201 and 24-50 -511 7.
Th e signato rie s ave r thal to the ir kuow ledge , oo e:n ployce of th e State bas an y pc ~o oal or be r.c f:cia l
interes t whr1t soeve r in I.b e service or proper ty described m thi s Gran t. Gra tJIC e ha.s no inte iC s' and sha ll not
;l(:ri ui~c any interest, chrcc t or indi re ct, th at would con ni ~t in nny manner or degree with th e pcrfo nn P.1100 of
Gra nt ee's .>crv;.:c:s n'1d G.T,:1tc-e sh:111 nn t f!mpln y any pr.r,;;f'ln hr1 ·1ing o:;nch knnwn •n lt"res g
J , I 0. YE DOR OFFSET. C HS §~24 -30-202 (I) a nd 2t-J0-2U2.4.
[Not Applicu /J fc to i11terxm ·crn1111:11tul 11g ree mc11 I.,·1 8ubjct.:t tu CR S §24•30·202.4 (3.5), 1!ic St.-1.te
Co OLroll cr ma y withhold pay men t und e1 th e Sia te's ve nd or offse 1 in tc:-ccp l sys1cm fo r dcbls ow ed 10 Sta te
agencies tor. (aJ un paid chil d supp ort dcb1.1 or chi ld surpon arr ca rages; (b) unpa,cl balan ces of lax , acc na cd
tnl crcst , or otlte r char ges spcci 11 cd in CRS §39-2 1-101, Cl seq .; le) unp eid loans du e to the S111d en1 Loa n
Di"i s101 of th e Dcp artm on l of 1-l i~hc r Ed uca tion ; (<') am ounts rcqui-' 10 be paid to the Uncmol oymc nt
r.nm pcr:s alinn Fun d, and (c) oth er unpai d deb ts ow rn g to 1h c S:3te as: .. es u1t offwal agency dct cnmn ati on
or judi c ial .1c 1ion .
K. I J. t'UllLI C GRANTS FOR SERV ICES. C RS §8-17.5-IUI.
/Not ApfJlic:"ble hJ Agrccm ,:,,ts rdu11'ng lu th e offer, is.,·mmcr, or :mil! uf .\.:c ,uilics, i11vestm ,mt udvi so ry
ser vices or fi md m cmageme llf :,·11n 1ice.\\ spo nso red projcCls, lmcrgu"c rnm cnta f Agrt·cments, lJ r
infarmmion technology scn iic c:,· nr protfo cts and urvic4:sj lirant ec cc111fi r.!s, warr anLc;, and agree s t!nt it
docs no t ko cwing ly em ploy r Gra nt ,,1it f. an illegal alit.:n who sha ll pe rform work un de r Lbis Grant and
shall confi rm the cmplovmclll eligib ili ty of al: emp loyees who arc oewl y hire d fo r cmpl oy mc11 t in th e
l /rn ted Sta les to pcifonn wo rk untl cr ,hi s Gran t throu gh pa rti cipa tion m !h e E-\'crify Program or th : Stale
program cs iabli shod purs ua nl to CRS §8 -1 7..<-102(5 ){r), (ir,,ntcc shall nn t kn nwinely emp loy nr Cir ra l with
nn ill ega l :li ic u to pcrfo m1 work under lt1is Gran t or ente r int o a Grant wi th a S.ib-grantcc that fa ils to
ccni~r to Grant ee th nt t!11: S~.1 b-gnu11 cc shnlJ not knowi ng!)' employ or Gnm t w ith :u1 i\le gnl al ien to ~rm
wprk lllllk r th i)-; Graul. G1a.i.,tee (a) sha ll not use E-Vcrify Prog rnrn or Stat e prv gram proc cdurc 3 to
undcrtnl:c pre-emp loyment sc reening of job applican ts wb il c th is Grant is being performe d, (b) sha ll notify
the Sub-grante e and th e Gran ung State agc nc~· w ith in three Cays if Gr rJuc c has actua l l:nowledgc that a
Sub-gran tee ,s em ployi ng or Gran ting with an illega l al,eu for work un der th is Grant , (c ) sh all tc rrnina lc the
Subgraut if a Sub-gran te e docs 11 01 stop employing or Gra nting wilh the il'.e gnl alien within lhrco r ays of
rcec i\'ing th e noti ce . and (d) sha ll cor.iply wilh rea"onabl c reque sts made in the cour;c of an mvcs ti gati on,
undert aken pu cs uant to CRS §8-1 7.5-102(5) by the Colorado Departme nt of Labor and Employme nt. If
G1a ntcc p:irti ci patcs in th e Stme prog ram , Grantee shall d~liv cr lo 1hc Gra ,ring ~t:t te :igcncy , lns ti111t ion of
Higher Ed uc.:,,ti on or po liti ca l subdi vision, a writt <.n, notari zed nffi nn:i ti on, affirm ing tha t Grantee has
t.:x a11111u.:d tl.Jc leg,11 wo:-k sta tus of suc h cmplu ycc, an d sha :J cor:1ply wi th all of the other req uir eme nts of th e
Sta le program . If Gra n\eo fails 10 co mply wi th any req u:r,;rn ,111 of thi s pm visio u ur CRS §8-17.5-JO I cl
se q., the Ur:mun g . late agency, instiluti on of h1 g'J cr cdu ca.:ion or political s 11bdi vis iJn may tcnninatc th is
Gran t for breach and, if so tenn imui:d, Gra nt ee shall be liable tor dam:iges .
I .. 12 . Pfllll.l C GRANTS W IT II ~AT U RAL l'l~ItSOC-S. C HS §24-76.5-101.
G rant ee, if u natu ral pe rso n cigh1 ce n {18) )Ca rs of agt: or olcl cr hen•by swea rs and :,fiinn <.; 1111e lcr pennlty of
pcrJu ry thnt he or i;hc (a) in :1 cill i..c 11 Jr ot ht.:r\Vi".: 1:-1'.vfi.illy prese nt m th e Uni ted Sta 1cs purs ua nt to federa l
law, (I,) sl:all co mpiy wit h lite prnviSJo ns o f C ,tS §2 4 ·7G .5 .. t 0 1 ct seq., and (c) hos produced ouo for m of
idt;nt 1fkn 11 un rcq uin.:d by CRS §2 4•76.5 -103 prior to th e cffcc ll w da te or thi:-; Ci 1;u1t.
Srs Effc.:1..aivc 111/09
T m : llES 'J O~TIII S !'AGE ,r-n:NTI ONAL LY LEFT BLANK
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EMPC: 11 H 110 P98
S IGNATIH E !'AGE
TH E PARTIBS HEH ETO I-I A"✓£ EX£CUT ED nus G RAN T
• Perso ns signing fo r Grn nlee hr rcby sweu r 11n d uffir m th:tt t hl'y ure au th or ize d to acl on (!ro nrt!c '~ J,e,,nlr and
:.i ckn ow lcd,:e th :tt th e Srn tc is r r~:,d n~ on th eir re prcse ncn ti ons lo lh 11l eff ect.
G IL<VITE !i
CITY OF ENCL•;w ooD
By --'J'-'a"'m=e-"s~K~--'W-';o~u~d=w=d=r=d~~~c---
Print ed Nnme of Authonzed lnd11,1 1dunl
Ti1lc'. __ _M_a.'t,.o~r ___________ _
Offi cia l Ti tl e of Autho rized l nd 1v1dual
•si.~natu re
I
STATE F' CO LORAD O
J ohn W. fl icl.c11lo upe r ,GOVEl!N )I
llEPA l!T MENT OF LOC/,l. \.F FAlf,S
Rc.:evcs Brown, Exccu uve D1r ec t01
ID•••:·
l'RE-A l'l'l!OVE O FO RM CONT RACf REVlEWE R
l)y: ___ ~~~-~~-----
Wi ll mm F. A rc hrunbnuh, Jr.,
Finance and Administrutio D Ch ief
Q3 1e: ____________ _
Al .I . t.R ANTS R ~~OlllllF. ~ PPROV Al , II V TH E ST ATI'. C:ONTROI.LE R
CRS §24-30-211 ! r'!q utres the Stn1e Co nl rollcr to a pp rove nll Sla te G r anu. T h l1; Gr.m l Is no1 \'ulit.l u ntil ~i~nct.l ~u,d
d:i lt d below by lhl' S lnte Co ntro lh:r or d cle~n t,. Grantee i.s not n uthorized to b eg in per fo rm :rn cc until s uch tim e. Jr
Crnn lec begin s p t:rform in g prior th er eto,• S t ulc orColorudo is not oblii.,::i t cd to pay Gra nt ee for s u ch p erforrn :m cc
nr fo r a n y gnn d :i nrt /nr i.f'r virt..i: 1,rnv irt erl her f'111H1f'r
STA T E CON TROLLER
U::1 \'i d J . M cL>crmot1 1 C P A
Oy -----c:-,--..,-,-...,,..--------
Barbarn M. Cnscy,
Co n~1oll er Delegate
l ,M I'(.;: IIEM101'98
f'.XII IIJI T A -A rl'U C /\111 ,E LAWS
La ws, n·cul:ni nm , nnrl ·w 1h or nut1 ve i;u 1dan c-c in co:-porn ted mto this Gr a nt i nc lude. without l1111 1IJI JO!l"
I i\gc Discnmina ion Act of 1975, t.2 U.S C.Sections6 10 1, cl seq
2. Age Discnmi na11on m Emp loy ment Acl of · 967, 29 U.S.C. 62 1 t>3 4
3. Amcncn ns with D1::.nb1l111es Ac t of 1990 (A D,\),-,:. U.S.C' l2 I 01, ct seq.
Equal Pay Act of 19&3, 29 U.S.C. 206 (J}
5. h111 n i,;rn 11o n Rcfom1 nud Co ntrol Acl of 1986, S U.S.C . 132:lh
6. .'cct ,011 504 ,r th e Rchab .lit ntion Ac1 o' 1973, 29 U.S.C. 79/4
7. Title VI o f the Civ ,I Ri 1:h1 s Act of 196 4, 42 U S.C. 2000d
8. Titl e VI I o ftl1e Ct\'i l ll 1gh1S Acl of 1961, /4 2 U.S.C 1000c
9. Title IX of the Ed uc ation Ame ndme nt ol 1972, 20 U S .C. 168 1, ct seq
10 Scct1 0 11 4.34 JO I , ct se ~ .• Co lomlu Revi:,cd St11 tu l c~ 1997 , a:. a111e11tl e1 I
11. Th e npp li cnb lt: of lhe followmg :
11.1 . 'ost Pr incipnls fur Stn tc, l .orit l 11rd lndi:\n Tnh:il finvc rn111c 111.,, 2 C: F.R. 225 , (O MJJ Cu cula r A 87):
11.2 . ,ost Prin ci pals for Edu catm n ln s11tu1io ns, 2 C.F .R. 220, (OMH ircu lar A 21);
I! .3 . Cos1 P11 11cipal s fo r No n-P rofi t rga n1z.nt mn s, 2 C.F .ll . 230 , (0MB C,rcuhu A•l22), :m cl
11.4 Audits o f Slat e,, Locn l Govern ments, and Non -Profo rg:t ;11u li ons {U MJJ L'1rcll lar A• I J \); and/o r th e Colo rado
Loca l Gov cmmcn t Audi t La w, 29 1-601 , ct i:ct 1, C.R.S, and Stale implemen ting ru les and regu la tions.
11 .5 l 1111 11 ill1 ,,llu11 ~)la tu~ -Coopc rnl ion A-·ith Fcdcrn l Offic i,1 lr., CR.S 29 19 101, 01 ceq .
11.6 J\a vis-Dn con Acl, 40 'I.S .C. SS 216a 10 276a 7.
11 7 rnrdnnrl Ac,, 40 U.S.C. S 276 c ,incl 18 IJ .S .C . SS 874 .
11.8 . Co ntr:1c1 Work Hours ,md Safo 1y Sran thrd s Act, 40 U.S.C SS 1:!"/-333, rcgnr<l ing lah nr R:anda1ds or fede;ra ll y
a.sMs tcd co ustr uc11on s 1b -uwerds.
11.9 . Wi ld nnd Sccmc Riv ers Act ol l1Jb8, I IJ U.S.C. SS 127 1 el. seq., re laH:cl to pro tcct:ng component,; or po 1cnt:a l
co:11ponen L~ of the nnt :un,il wi ld :i nd sceni c rive rs system .
11 10. Nat iona l l h sto~1c Prcscrvo tion Ac1 of 1966, cu; amended, 16 U.S.C. ,.,o, Execut ive Order No \tli•n
(idcntific:i tio n on d pro1ecti o11 ofh isto ri c properli cs), nr:d tlie Arch :ieo logica l ::md His tori c Pr eserva tio n Act of
191/4 , 16 U.S.C. 469a-l ti. seq.
11.1 1. Rebert T . Staffo rd Disaster Ass ista nce an d Emerge ncy Reli ef Act (S tnrTord A r.t J, 42 L1.S .C. 5 12 1 ct seq., as
amended .
11 .12.. N2.11 ona l Flood ln surance A cl of 196 8, 42 U.S .C 400 I e.:1. seq .
11.13. Comp rehens ive Environmcn :a l Respo nse, ·ompensa tio n, .u1d Lia bility Act o f I 98 0 {C ERC :..A), 42 U.S.C .
104 .
I 1.14 . De pnrtm cnt of DefonH· Aut horiza tio n· Act of 1986, Ti •le !4 , Pan !3, Sect io n 14 12 , P:1b ll c Law 99·145, 50
U.S .. 1521.
I 1.15. US A PATRI OT Ac1of200 l ,(i'u h. L. 107 56).
l l.16. Dig ila l Tclcvts1on Trnnstti ou and l'oblic Safety Ac t of 20 05, (Pu b L 109~17 l)
l l . r"erler ,11 Emergent )' Mnnagem cnt Agency, Dcpartmcm of H urnc:laml Sci..:u1 ity Regu '.t1 tions: ,\II App licable Porti ons of
'14 CF R Chapl t:r I, with the fo ll owmg ?art s special ly no h:r.l nod J ppl icabl c to :tl l giants of FEMA,TIH S funds :
12.1. Unifonn Adm111 1stnti\e Requ iremen ts for G,: nts :11111 Cnnpl'r:tl1 ,•i: Au1el' ,:nt; t 1 S 1..11c and Lo ca l Gcwc rnmcnl.'>,
-14 C.F.lt 13.
12.2 Govcrn me 11 1w1dc Oc hannent nn c\ Suspension (No nproc uremc nt ) and Rcc1ui ft me11t s fo r Dmg-Frcc Workpla ce, '1 '1
C.f.R. 11.
12.3 Ne w llcS1ri c 11 ons on Lobby inr,, /44 C F.R. I~.
13 . Pr ivacy Ac1 o f 1974 , 5 U.S.C. S 552 9 :md Rc eula t1 om all vph.:L' t\1c1i..:umlc1 (•14 C.F R 6 ).
14 . P1 ohib11 1on 1ga 111s! usr ·r-et.1cm l Fun ds for Lubh y1ng, J IU S.C. 13 52
15. None o f the fo nds m.1 .. av uib ble throu gh th is ilgrt·e me nt shnl! he use d i11 cn nl rnvc ut io n of th1.. Federal bu il dings
performance: and reporling req uire ments of Excci.:t1 ve 01der No . 131 23, part 3 of title V of the N:ui onul Enc1gy
Co usc rv,1tio 11 Policy Ac1, 42 U S.C. 825 1 cl. Seq ., or sub title A of utlc I of !be En erg \l Po licy Ac t of 2005 (inc luding
the amc mJm enrn m:iclt thereby)
16 . Noni; of th e funds ma de avn 1l:tb!e shn ll be used 11: co111 ravcnticm of scc lt on 303 of the Er.crgy Policy Ac t of 1992, '12
IJ.S.C. 132 12.
11 . Buy Am cn cn11 Art, 41 U.S C. lOa cl sr:q
18 EMJ'G 2010 G rn nt Guida nce
~Ml 'C : I !EM I 01'98
EX.H I B i'!' B -STATI;:MENT OF l'RO.I ECT (SO P)
GE. ERAL DES Cl{JPTI ON OF Tl-IE T'RO .lECl'(S ).
J.l. Proj ec t Ocsc riptio11. As deta iled in Exhibit C, this p rDJC'C I w ill c.ur pon th e cler.tn r.a l d~~1gn rcq u 1rccl
to connect a gcn ~ra tor to th e police/lire bu ilding .
.l .2. Ptoj ec 1 expenses. All expense s described in th e app rov ~d gra nt a pplicati on, Exh ibit C, <Hill
ca tegorize d in thr :J11dec1 Tahlt : §4 .2 of this FxJ11b it B are eligible for rcimbu:-scmcn t. The re qu ire d
11 011 -fc dcr:11 mat ch nee d not be pro vid ed by tl·c Gran tee on a !me-item by li ne-ite m bims, but 111 .1s1 he
c lt g1bll'. cxpc ndi:u res wi th in th is grun t und prnjcc;L. A11 y iu -ki nd mat ch mu s t lik ewise be cligih lc n.s if II
we re a :nsh expenditure wi th in the prog ram :ind proJ CCt
l.3 . l d cn tifi c:1(i o11 u(S u bg rnnt ce.
Ole LI VER A OL ES :
2.1. Gr:m tcc shall sLib11U 1 n:lrrn u ve an d li nancia \ repo rts dcsc ribmg projec t prog ress and acevrnplis hmc nt s,
a ny delays m mc clin g Lhc obj e ctive s 11:1 d expe nditures to dale as desc ribe d in §5 of tlus E:d11b !t l:i .
2.2. Lisi nd cl iti onnl gmnt dclivcrnb it:5 ~:vnc .
J. l'~'.RSON NEL:
3.1. Rcp locc 111 ent. Urnn lec shall imm cdia lcly notify th,· ·•c par1 111 ent 1f an y key r, -rso nn cl spmfied i·, §3 of
this Ex.1ib 1t H cea se 10 serve. Pro v clecl !here 1s n good-fa ith rc.i.s0 11 fu t tl;c chu 11 gc, i r Gn.11tec wi~!1es 10
rep lace 11 s k~y ;wr-.o nn el, 11 sh;i ll no ti fy !h e Depa rtm ent and see k 11s ap prova l, v. hich 51J :11l be at the
De pa rtm en t's sole disc ,ction, as th~ Dc panm cn t iss ued Lh is Gran t in pa11 rc lianc~ on Grnntcc's
reprcscn tnt ions rcgard111g Key Personnel S u~h nuticc.; sha ll sp:cif-y why the chan ge is ncccssnry, who
the proposed replaceme nt is. what htSlher qual ifi cati ons nrc, and wh en the change will take effe ct.
Any ti1r.c key pc rso nu c\ cease to serve, the Depa:-tm ent , in it s so le di sc retio n, may direct Grar.tcc to
s uspe nd work ou ll..11; P1ojcc t unt il such time ns rcp lu cc mcn ts nrc np pro\'ed. All notic es sen t und !!r this
subsec ti on shall be se nt in accordance wi th §16 of the Gran t .
3.2. R es pon siblC' Adminis l r:i to r Gran tee 's performance hereunde r shnll be unde r the di rect s up~rviS1o n of
M.r . Steve Green, Emerg enc y Man ageme nt Coo rdin ator, :m emp loye e or agent of Grnn1c c1 who is
hereby design:\led as th e respon sib le ndmmh t~alor of th is prnj e ct
3.3. O thr.r Key l'crso nn cl. None
4. FU\/D I NG
Th e Stale or Fed era l pro, ided l'un ds sha ll be lin11tccl 10 t.,c amount(s) specified i.n §7 of the G• ::11 and in th e
Fedcm l and!o r State fund s and percentagc (s) sce tim1 of §4.2 ul' tld s E1thi 1Ji t B, r,ojcct ll11 dgc ,
4.1. M:it cltin g F11nds.
,1 .l . I. l{c11uirc111,•nl 1'1 11.: fol lv wi11g ~he.eked option shall apply
4.1.1.1. n Matchi11 g Punds i\l C 110 1 required under thi:; Grnnl.
4.1 .1.2. [8J Grnnll.:c 's required non fe deral or stntl! lll:\tch contri bu ti on i-. rlr 1:--ilcd in §.1 ?. hdnw . Th e
mat ch ma y:
'1 .1.1.2 .1. {81 in clth.,1,., in-k ind mat ch;
4. i 1.-.2. D nul 11 1dmh: i11-k11a1 ,n ritc h; VI'
'1.1.1.2.3 . 0 111cl 11 dc 110 more th an __ % m-kind mn1ch .
4 .1.2. Gc ncr :1 1. Gra11tcc's n:qu ired 11 ia tch mg co nt ribu tion, i f an ~, ncl!d 11 01 be provided on a line-it em by
lmc-itcm bas ir but must b e at least the pr.;1!..:t.mLagi.: uf thc lut;d piuji:c t expendi tures spcc :fi cd in the
Proj ec l 13, . .;c t tab le.
4.1.3. D11c11mc 11l :it 1011 Do cumcn tat 1on o f cxpc nd11urts fo r the ,,on-fcdi;1o l nrnl ch cont11b1111 011 1s
1eq u1 rcd 111 the same 11rnn11cr as the doc um eurntion fo1 th e gra.111 fun ded cxpcnd!lu 1cs
P,11!t· A I of4-b h1b11 0 Srn1cmr n1 of l' 0J ec 1
E!\lPC: l l EM t 0 P98
4 .2 . Proj cr l B11ll gc1
Pr~jr.c:f A Clll'//)'llme I tem Fed,rc/ Sh nre 11p 10 SR, 700 .00
Ma,chin v No11 -Fcdcra/ Share. $8,700.00
Tot al fo1 Category/Lin c 11 c m G r :111l fund s nucl
G rnnt cc M:nchlrw Coruributiun
Suppli es
T orr1I H1 11t l!r.l
17 4U CJ 10
$17 40 0J!.Q_
4 .3. P, uj cc l 8ml i;e t Linc l1 e 111 Adju stm ent s. Gr:mtcc muy 1:\·ec rlicc:kcd opt io n below):
'1 .).1. 0 nol i:1rlJ11s 1 md:v 1d11 al budcct li n1~ amnu nL'i wit hout ,tpprovnl of t.le St.li e Such ap 1>1 ovnl sh:i.11
be m th e fonn of:
4 .3.1 I . n no1icc 1ss ucd by th e Sta te in .1ccorda ncc with § 16 o f tl 1l r;,:i.n t; or
4.3.1 2. an am en dment in acco rdd.l 1~t: wit h tht MoJiri cn ti on suUsccu II vf th c G 1!11t•ral Provisions
of th e Ci rnnl.
4 .J.2 . (8) adj m t md1vi clt1 nl bud get lin e .imo unt.r, w11h.-,u: the: .S tnte's approv a l if:
4.3.2 I . there arc no 1ra ns fc rs 10 or bc twe c1: admi nis trn 11on budget lines; and
4.3.2 .2 . cum ulati ve budec ta ry line ll ~n: clmngcs du nul ex ceed 1h~ le~~c, ur tc 11 pc1c..c 1i1 o f th e
tota l budgeted a.m ount or $20,000
4.4. No n•S npplanting of Gran t ee f.und s.
Gran lce will c:1surc tha t !.h e fu nds provided by th is Grant :i.re u-cd 10 supp lement and not SHpp l!m1 tl1c ir
fun d!-h 11d gete,\ for the rurpmcs h1•rri n.
5. PAVMENT :
Paym1.:nts ~hall ·J c r.i adc in accordance with thi s se ctio n, 1he pr ov1s1w1s o f thi s Exh1b1t 1 and the r"ovi s:ons se t
forth in &7 of 01 0 Gra nt.
S.1. P:1ym r.111 Sch -.!du lc . Gr:m1 ec s~a\l submit rc~uest s fo r rc :mb u~se ment at lca,t q ua n er ly usin g the
IJ L"partm:n t provided fo rm nr hy lc tt rr with tloc11mcntation :i llac hcd if no form is req uired . One
orig in:il ~isned rci mburscrnen 1 request is due on the sa:nc d:i tcs 3S the requi r d fin;ln cial rcportc;. All
r:q'.1cs ts slmll be fo r cli[;ib \e ocn:nl cxpen::c s incurred by Gra 11tcc 1 a:; de scribed iu §J abo ve . Reque sts
wi l' bl: a1.a .. ornpa ~1l;d by supp.,r1 ing do1,a11nco1a11 on tcta lin~ nt least the nmoun t reque sted fo r
reimbursement nnd :my :-cquircd no n-fo cl ern l mai ch !.;.J 11 !n bu tiu11 . Duu1111cn ta tion req uirements ::i re
Ucs:nhcd m §6.6 be lo w. l f any li nan c1:i.l or probrrc~s rc purts arc delinquc n, at the tm1e o r a pa y:rn:tt l
n.:qt1c ,..•, the Dtµr.rtmcnt 111a ) w1 th )h1 1U such reimburse ment un ti l the requll'ccl rc pons hnve bet:n
subiniH tcl
5.2 . 11:iy m cn l Amou nt. \\!hen 11 on-rcdt!rnl m.-11 ch is re quired , :,uch matc h 1nus1 be docum ctH cd with every
pay 1n cnt n:quc:st Pc··1orl ir. p:1 ym l'll!s will hr 111:-\d~ .is rrquc-Slc !c l 3t the same pcr<.;e11t:1 gc of th e
doc umentaii on sub nn1t c<l ~, · the Gra n! funded ~h:i.rt:. o:" the budget up to any : pp li r:-i hlr· rprnrtcr ly or
c-t h::r prc-closcCl ut mn xin 111ms . Pu ymcm will no t cxc :;cd the 111Hount of c:-is h cxpc,· Jitu rc s documen ted.
F,,xc ~:, m:1tch UJcu1 11c::1!lc.:al a 11 d s uhn1 i1t cd ¼itli uHc 1cu 11l,u1se111cnt 1cqucst wi ll be npplicd 10 :::u br.cqu ent
re ,'1:: .. s ts as 11 cccss.try to maxim ize th e a llowab le rc imi,ursc mc nr
5.3. n c,uilt:inn Address . If mai led, p:1 ymen 1s sh all be rcnu rl ec1 10 l[1 fol low m g :u ldrc"is unl ess ch anged in
accorda nce wit h ~ 16 of the Gran t:
C ITV OF ENGi .Fwnnn
36 15 S Clat1 S1
En°lcwood . CO 30 110
EMPG : 11 EM 101'98
6. ADMINI TRATI VE RE QU I REMENTS:
6. l. Acc ounHn g. CirJnlee sha ll m a.i ntain pro perl y seg regated acco unt s of Gr :tnt fund s, ma tchi ng fli n:ls, and
o th er fo nds associa ted wi th th e Proj ect unc.J mnkc th ose records uvoilable to til e S tate u pon r eques t
6.2. Audit Rc por l. If an n11 d11 is performed on Grnn tee 's reco rds for :my fi sca l year covcrin~ a por11 011 o f
th e 1c rm of this Gra nt or any 01 her gran ts/co ntra cts with DOLA, Gra n!e1· shall submit an elcc lroni c
cop y o f th e fu rn \ :rn rl it n:p"rl , in c \11 rli ne n rr-:pnii in ri ccnnfa n c e wit11 1hc Sin g le Audit Ac.t, 10
dfll :1.:1111ti1 @ht :1l f'.cn .m ,or send the report to .
Dep anme1H of Loca l Affa irs
A..:i;o u11t ing & Fi1rn nc.ial Services
13 I 3 She rman S1rett, Roo m 323
Denve r, CO 8020 3
6.J . M oni lor in g. The S ia« sh.ill moni to r th tS Uran , in acc ordan ce wi 1h §§9(8) and 9(C) of 1hc Gra nt.
6.4 . Reco rd s. Gra ntee shall ma int am reco rd s in acco rdance wi th §9 of th e Gram .
6.5 . n cpo rt ing.
6.5 .J . Quarter ly Fi nan cial St atu s ri nd Pro gr ess Report s. The projcc t(s) a pproved in thi s Grant arc to
be co mpleted on or before the ten11in a:io 11 da te stat ed in §S(A) of t11c Gr.ult Agree me nt. Gra111 cc
shall s ub mit quJr1 crl y fin an ci al stat us and progra mmat ic prog r ess report s for ea ch proj ect
iden tified in th is ag rcc rn cni usin g the Stan dard Federa l Finan cial Stnl u s Repo rt (S F 42 5) and the
Stan dard Peci crn l Prog res s and Pc rfo nnnncc N:-t rra ti vc Re port (SF.P PR), or nth cr fo nns pro vided
by the Dcpa rtm enl. One of eac h wi!h origin al or digi tal s1gn murcs sha ll be s ubmitt ed in
acco rda nce witJ1 tJ1e sc hedule be low:
.;.R,iri"c>H~PcriOd t;,;i }i.:,f.'.~-?:;.·' ~D'UC1D3tC\~:~;;..~11fffl;i1JMk'::
Jan uarv -March Anri l 20
f.lA1>ril :..:.JluYC~~ 1~::·~,.•·'4 ,•::/; ;Ju'l)~r2·0.::;:~ -::x;·~~~:~,;~;f:)~:~:.~··~
J uly-Sep temb er Octobe r 20
6.5.2 . Fi11a l Repo r ts . Gra nlce sha ll s ubmit a fin al fi nanr.ial slatu s aod progress repo111ha1 provides fina l
fina ncia l reco nciliat io n and a fion l cumu lative grant/projcc l acc omplishm e nts report wi~Un 45
dU)S of the end of the projcc u'i;rn nl period . Na obligm io11 ~, of fum.l s c aa remain on the fina l re port.
The fin al repo rts may s ubs tilut e fo r lho q uart erl y reports fo r the fi nal gnart cr o r th e gran l peri od.
If all proj ec1s are cornp lc1ed before tJ1e end o f the granl peri od, lh e fin al rep ort ma y be s ub millec!
a t any ti me before its fina l Cuc el a te. N o furth c.:r re port s will bt· cl ue :-ifl cr 1h e l1 e p:1 rt mcnl has
re"e iv ed, and se nt noti ce of accc pt:mc e of thr. fi nal grant repon:.
6.6. ll cqu irl'l.1 Doc 11111 cnt at iM1. Sufli cicn t d~1a il s hall be prov1dcd wit h reim burse me nt requ es t,;; to
dc 111011sm11 c tha t cx pcm c.:i a rt all owa ble :ind app rupiia tL: .i~ tlet,:il c:ll in th e s ub !i1..ct ions be low herei n.
Grant ee s mu st retain nil proc ureme nt an d ~::iy menl Coc11 1nen lrti io n on s ite for inspection. Thi s s hnll
incl ude, but no l be \1111i tcd to, purch ase orders, rt.:ce ivin g ~oc umcnts, 1nvoiccs1 vouchers,
eq ui pment/se rvi ces idc11 1ific a l1011, nnd tim~ and c ffon r1!po n s .
6.6.1. Ec111ipme nt or tan gible goo cl s. Rcqu::::;ts fo r re1mbu rsc mc 111 for tnng ibl ~ pt!:-:;ona l property wit h :1
pu rch ase price of lcs~ th an $5,000 per item s hou ld includ e th e invo ice numb er, descri pti on of it em
pu rch ase d (e.g . NOAA wea the r r,Hlios)1 and the loca tion and numb er of ilcm s , o r ropii~s of the
paid iav oiccs may lK-su brnin ed . Fo :-equi pment ite ms with a purc hase pnce o f o~ exceed ing
$5 ,U00 , and a use fu l li te of mo1e thnn o ne year, th e Lir a nt cc mus l provide a copy of the pa id
in voice and incl urt c a uni1uc itic r 1ify ine, num ber. This number ca n be th e man ufacru rcr 's scnal
nu mber or, if th!! Gran tee has its ow n existin g in ve nt ory num bering system, that number may be
used . The locmi on of chc eq uipme111 11H 1s 1 also be proviCt::tl. In alklil iuo tu 0 11 g o 111 g 1rncki11g
requireme nts, llr:mtec s h:111 ensure th:i.t tang ib le goods with pc~ 11 cm cost of $500 e r more ;m cl
cqu1p111c nl with per ,Ifil l cos t of $5 ,0 00 0 1 more arr pu11 n 11:cntl y marker as fo llows . "Purchased
w11'1 /11 11d.r µ,·m•1.lrd ,,y ilu:: Ff MA '
l'og.l' R-~•of,: r::,,_111l)11 I) Succ.·mi.:11 1 o rP rn1rc 1
!;M PG: IlllM I0P98
6.6.2 , S en1ices . G ran1 ees shall in c lude contrnct/pu::.hasc order nu m ber(,;,) nr e,,plnycc names, lhe
cJnt c(s) the scrvi:cs were provi ded , lhc nat ure ('If the !;l'rv ice,;, ancl the hourly c on trn ct or sa ;nry •
1 ates, 0 1 mo nthly si\laiy and any frin ge bcncfi L'> ro tes.
6.7. Proc11r cm<'nf. fi ra mec i:ha\1 ens ure its pro cu rement policies meet or CXCt,;Cd loca l, s ta te, and federa l
requ ireme nts . Gram ce s t:o u\d re fer 10 loca l, ~tal c, :t nrl fc rl t:rn l gui da nce pr ior In mnki n~ rl cc isions
1cg:uding com peti tiv e bids. so le source a~ oth er pro curcmen1 iss ues. l n addi t ion ·
6.7.1. So le Strn n:c. A ny suk !>uu1cc l rn.n sact i on m excess of$100 ,000 mu s t b ~ ap proved in ndvnncc by
the De part ment.
<•.7.2. Co ndu ct . Gr:rn tccs sh all ens ure 11:a t: (n,1 All proc urement mins acti ons, \l,h cth~r nego tiated nr
com pclltively b id, an d with out regard to doll ar va lue, are co ndu c 1cd in a ma:l.ne r 1hat prov ides
m:i x1 mum open and fr ee com peti tion; (h) Gran lee mu st be alert to organiza ti onal co nfl ic ts of
in1 cres 1 and/o r non-co mpc l!livti prn cti ccs nmo ng co ntrac :o rs th a t may restri ct or climi nal c
comp etiti on or olhcrwisc rcs l:-ain tr ade; {c) onlra clors who <lr:v el o p or drn 0 ,;;pccifir.at ions,
rcq utremcn ts, s tate ments of work, and /or Requ est:; fo r Propor.a ls (Rf.P s) fo r a pro posed
procu re ment mu st bi; i;xcl u(fo<l f1u 111 b id d in g or submi 1t1 ng a proposal to co 111p ctc for tJ1 c award of
such procureme nt; and (d) Any rcqu t.::s t for exe mpti on of ite m i\~ wi thin thi s su bs ection mu st be
subm iu cC in wri tin g to, and be ap prove d by the aut ho ri ze d Grantee officia l.
6.7.3 . Debarment. Gr.i.ntec sh.i.11 veri fy that the Cont ra ctor is not debarred fro :11 part ici pati on in slate
nnrl fe rl crn l pror,rnms . Sub-grantees shoul d re view con trn clor dt!ba nncc t nation on
h!!P.:'/www.cp ls .J!OV .
G.7 .4. J;'unding Di sclo su re. When iss uinb req uc ~ts fo r prcpcs:\ls , bid so l ici tat ions, an d oth er pub lished
ctocu mcn ls Lie scribi11 g p1 ujcc ts or prog ram s funded in who le or i11 part with th ese grant fun ds1
(jraotee anci Subg rantees shall : (a) sta te th e percentage of th e to tal 1,;us t uf the prugra m or µ1oject
whi ch wi ll be fin anc ed with grnn l mon ey; (bj sta le toe granl progra m n,me and dolJ ar amount of
s 1a1e or fede ra l Funes foe th e proJcc t or prog ra:n ; and (c) usc th e phras e "Tlzi.s projec t was
.mppnrred hy th e CoJorr.do Depa rtment of Local Affairs. Divis ion of Emerf{e nry Ma naKe mer.t '1
b.7.5 . A pproved Pu r c ha ses . G rantee sha ll verify that alJ pu rc hases arc li s ted 10 §I.I above. Equi pmen I
purchases , if an y, sh:i ll be for itcrn s lis ted in the Appro ved Equi?m eot L ii t (A .E.L) for 1h e gra nt
µc ri od on tl:e Respo nder Know ledge Da se (RKB ), n l h!!ps·//w•N \Y .rkb .u r.
6.7.6. Assig nm c nc of Rig hts /Du 1i es /Eq 11ip m c111. Gran tee sl1all c:1,S lU C that no right s or du ties exercise d
under tin s Urn nt, or equipm ent purchn sed with Grant fu nds ha ving a p urch:Hc va lu e of S5,000 or
more are Jssigned wiL1o ut th e pri or wri tt en co nse nt of the Dcpanmenl.
6.R . Additio na l Ad mi nistr:1 ti ve Rc,quirements. None.
ra:,:c r;.-1 ofii ~ fa .1ib11 13 -Stl\ClllClll of ProJCCl
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HY AUT II OR IT Y
ORD INANCE NO.
SE RIES OF 20 11
COUI\C IL BIL L NO IS
INTR ODUCE D BY COUNC O.
~,fE MBE R McCAS LfN
AN ORDINANCE AUTI~OR IZING FO UR (4) FAil/vi LEASE AG REE MENTS FO R TH E
f-ARM S IN TH E LITrLETON/E NGLEWOO D WASTEWATE R TR EATMENT PL ANT
Bl OSO LID S MANAGE ME NT PROG RAM
\VH T:.REAS , lh c Cities of Li 11 lc to11 .a nd Eng lewood j oi ntl y own propen1es near 13 yers, Co lor:l do
and Rc::nn ctt, Co lorado wluc h arc used fo r the L1ttlc 1on/Englcwood \Vastcwalcr Tn.:a trn cn t Pl an t
( /Ii WWTP ) Rinsn li ds Management Program: and
WHER EAS. this Program uses dry land fam1 prope rt y fo r long-tenn appl1ca11on s of domest ic
wasicwmer b1osohds genera ted by the (IJE WWT P); and
\VH EREAS, th e Ben net t property is current ly for sale :;o th at there 1s no cur rent b1,lsohd s
applica tion on those two leases; an d
WI I EREAS, there is ongoing bio so licls applica ti on o n the Byers pro perty cove red :,)' the two
propose d leases as well as an .::xistin g lea st· on th e Meyer farm which rn ns thro ugh 20 : 3; fl ll d
WHEREAS, the se leases comme nce on fan uary I. 20 I I and :u c for :1 tcnn of (1 11 1._• ( 1) y\:~r .
rene wabl e fo r fiv e years;
NO W. TH EIU:fORE , BE IT OR DAI NED BY TH E CITY COU NCIL OF TH E C IT Y OF
EN GLEWOOD. CO LORA DO, AS rQLLOWS:
Sec tion I. The Cit )' Co w1ci l of th e City of Eng lewood hereby aut hori zes a "Fam1 Lease"
be twee n Progress ive Fanns ,md the ci ties of Litt leton and Englewood co mmenci ng on Jan uary I ,
201 1. fo r a tcnn of one (I) year, renewa bl e for fi ve (S ) yc.1rs, end in g on Dctember 3 I , 20 15;
anac..h cd here to as Ex1Libi 1 A.
, ec1io n 2. The City Co un cil of !he City of Englewood he reby mnh orizc" n "Fann Lcusc"
between Crai g ram1S Ge nera l Part ne rshi p and th e c1 uc s of Lit!l cton :lll d Eng lewoo d co mmenci ng
on Janu ~ry I, 20 11, for a tcnn of on\! (I) year , re newa ble fo r fi ve (5) years, ending 011 Oecernbc 1
3 1.20 1 S; allac hed hereto a$ Ex h1 hit n.
Sect ion 3. 111e Cily Co uncil of the Ci t)' of Englewoo d hereby auth orizes a •·r a1111 Le ase"
betw een Kent 13cichlc and the cit ic:. of Li tt leto n :v1d Englewoo d commencing on J:im.::iry ! ,
20 11, fo r a term o f one (I) year . renewab le fo r fi ve (SJ years, end in g on December 3 1,20 1 S;
att ac hed hereto as Exhibi t C.
Scc tio11 4. Tbc City Counci l of the Cit y of Er glewoml hereby au thorizes a ''Fann Lease'"
be1wccn JarPis 1:i urnct and th e cities of L1tt l: Iv , \IHI Englew ood commencing on Ja nuary I.
201 I, fora ,erm of one (I) yea r, renew able fo r fiv e (S) years , end ing on [)ecembc r 3 I,2015 ,
;1t1m:hcU l u::rdu c.1, E,(.hiU it D .
~cct 1on S. rh c Ma yo r 1s hereby ;1 u1hon zcd 10 sig n the fo ur (4) Fann Lea st At,1Teeme 111 s for
a nd o n be half of th e City of Fnglcwood.
hll ro du ced, rea d in fo ll. and passed 011 first readi ng 0 11 th e 7th day of Ma rch, 201 1.
Pu bli s hed by T itl e as :\ Bill for an Ordin :u 1ce in ll w Ci1 y's o ffi<•i;1] new ... par er o n th e 111h ch y of
Marc h, 20 11 .
Puhli sh~d as a Bill fo r an Ordi n,m cc on lh c Ci ty's o ftici.tl website beginnin g on th e 9th dny o f
Ma rch, 20 11 fo r 1hi r1y (30) days.
Kcad by title and pas sed on lina l rcachn J "'' the L Isl day of Marc h, l0I I .
Publi shed by title in th e Cit y 's offi c ial newsp ap er as Ordi na nce No._. Series of 10 11 , on
the 25t h day of March, 20 11
Pu bli shed by titl e on th e Ci ty's nffi ,.:ial websi 1e beginn ing on th :' 23 rd clri y of
March, '.!O 11 tor thin y (3 0) days.
Jam es K . Woodward, Mayor
ATT EST :
Lou:ri shin A Elli s, r i1 y C'ler k
I, Louc ris hi a A . Ell is, Cit y Clerk of the Cit y of Englewood. Colorado. he reby cert ify th at th e
a hove and forcg oi11g 1s a tmc co py of th e Ordinnncc paasc d on li nnl rending nnd pu bli shed by
ti tle a:, On.l inaw . .:c:: '.'J u. er jt,;:, uf 201 1.
Loucr ishi:i. A. Elli s
•
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FARM LEASE
T HI S LEASE is dm cd as o f ____ , 20 1 I , and 1s ma de an d en tered lll lO by
and betw ee n ~1c Ci ti es o f Li tt lctm, and En glewood , co ll ect ive ly referred 10 herc i na fle r as
"Lesso r", an d Pro~ressivc Farms, a Co lora do ge nera l pa rtn c rs l11p , re ferred to he re inafter as
"Lessee". On thi s da te, Le sso r ha s leased to the Lessee, th e followi ng desc rib ed premi ses
situ at ed ir. the Co nmi es o f Ada 111 s and Ara pah oe, 'tatc of Co lorad o, 10 w 11:
\Se c E.,hib it A atta ched here to and rna cle a part hereo f]
to ether with al l buil din gs and i111 prove 111ents on th e p remi ses (here in after re ferred 10 as th e
"l.case cl Property") in accorda nce with th e foll owing terms:
This le ase re places and su persede s in its entir ety , an y pri or lea se ag ree ,•·,e nt between th e
par ties. Thi s lease sha ll be for the tcnn o r one (I) yea r, renewab le anm1all > fo r fi ve (5) years
l'.omm cncing on Jamia ry I . 201 1. and end in~ un De ce m be r 3 1, 20 15 at the ren t of $8 .00
(E ight dol'ars) per acre per ye ar on iannablr acre s on the Lea sed Prope rty , (4993 acre ;) for a
to tal ;!ll1111al lea se pa ylll ent of $39,944.00 .
2. The lea se pay ment is to he made pa yable " · the ord er of:
Littlc to11.'E nglcwood \VWTP
and del ive red to :
Lin letonlEnglcwoocl WWT P
c/o Opera ti ons Mana ger
2900 Sout h Platte R.,ver Dr ive
Englewood, CO 801 I 0
by Dece mbe r 31 (fo ll owing th e harve st) of eac h year that th is lease is in effect.
3. Lessee ,;ha ll th oro ughl y pl ow, cnlti vat e and fan n lit acco rda nce with good fam1 in g practi ce·,
al\ lands i..:u 111p 1 isin g th e Leased Pro perty that arc no t in g r:t!;fi, fall owed by mull rn l :1gr cC llll'nl of
th e parties, or oth erw ise mtfarm:t ble.
4. Lessee shall use the Leased Pr ope rt y as a dry land form and for no ot her purpose
whatsoeve r, an d es pec ially wi ll nu t kt u, µc , u,it the Leased l'ropcrty tu be use d f'or an y oth er
lm smess or pH11)o sc wba1soever
S. Lessee shall be rcs po11s 1ble for all co s1s and ex pan ses n;soc ia tcd with use of the Lease d
l'rope ,t y as a dryla11d farm , exce pt that Lessor, at its ow 11 c st and cxpc11 se, shall be res pon sible
for furn ishin g, trans portin g. aud app ly in g all fertil ize r, in th e fo rm ofbioso lid s, to th e Leased
Prope rty .
6 All frr t,lt zc r 10 he use d on the Leased l'ropeny sha ll be tran sponcd. rurn ished. rmd ap phcd
by Lc!>su r al such li11 :es and at ag~o 11 0J11ic rn lcs as deter mine d by Le sso r. Le sse e sha ll no t apply
any fc 1t ili ze r on th e Lease d Proµc ny witho ut th e pri or w;i uen co nsem of Lesso r. Less or may
use a port io n of th e Lea sed Propert y !or stag ing area s lb r b1oso lid s applica ti on . Stagi ng area s ize
and locati on wi ll be as determined by Lesso r.
7. Lesse e shall no t ass ign thi s lea se, s ub let , or rel in qui sh th e Lea sed Propeny, unde r the
pena lty of a fo rfei ture of all tho right s of th e Lessee under or by virt ue of thi s lease, nt the
e lection of th e Less or.
8. Le ssee sha ll protect the Leased Pro pe rty, in clu din g bui ldin gs, ga ,~s, fen ces , shrubb ery,
r\nd im prove mcnl s u c rco n fro m all damages and shall kee p th e sarr,.! i:• the same ~ondili on es
the ; me now in , or mo y be at nny tim e pla ced in by th e Le-ssor, subject tt, normal wel\r 1md
tear. Lessee sha ll do no act whereby any in suran ce on buildin gs may be 111 va lid atcd and sha ll
nol rem o ve, ur all ow any ud1 cr person to remove , fi om the Leased Propc .t.y any of tbc
buildings, gmes, fe nces , shru bbe ry , an d improveme nts of a:iy kind.
9. Lessee sh all not run fun-ow s so as to cause dit ches 10 was h the Le ased Property, un less
fir st hnv ine 11 wri tte n conse nt o f th e J.ec;s nr. Less ee s.hrtl l cl c:in out and mai nta in in good
repa ir , durin g the opera ti on of this Lea se, all ditches belongin g or appe rtain in g to th e Leased
Pro perty.
I 0. Less ee shall well and seasonab ly put in and tend tr the cro ps grown 0 11 th e Le ased
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Pro perty, sha ll have al l small grain harve ste d and threshed by October I of each yea r; and if •
not harves ted Hnd thre shed as stated , th e I .essor may proceed to do so after ten (I 0) day s
no ti ce lo the L•·ssee , and take en ough of the Le ssee's grain to pay e.,pcn se of such harvest in g
or thre shing.
11 . Lessee s hall acce pt the fenc es upon sa id Leased Property as th ey now are now ex isting.
12. f .essee shall, at th e ex pi ratio n o f thi s Lease, or upon a breac h by the Lessee of any of the
covena nt s he rei n con tained, wi lh mn fu rth er not ice o f an y kin d, q11 it an d surrend er th e
po ssess ion and occ upanc y 0 1~ Len sed Property in as goo d conditi on as care ful use and natu ra l
wear and leu r ther t:of will ptmni l.
13. A ll good s and chattels, or any oth er prr .pcrty used or kepi on the Leas ed Prop erty, shall
be he ld fo r th e rent or damage s unde r thi s Lease. wheth er ex empt frorn exe cut ion or not,
mean ing or in tendi ng her eby to g ive Lh e Lesso r a va lid and fir st li en upon nny nnrt Rll gi'1ods
aad chatt els, crop s and ot her propi!rt y belo nging to the Le ssee.
14 . Lessee shall cul tiv ate aro un d any st:u cturcs or facili ties construc ted by Lesso r and whe re
appl icab le, and sha ll no t im pai r or hi nde r, bu t sha ll woperate with Lesso r in the use of dome stic
was te wa ter bioso li ds a ppl icat ion on the Leas ed Pro perty .
I 5. Th e lessor re serves the right to can cel the lease dnring :ts term for any of the fo ll owi ng
rea sons: a) if'the Le ssee shou ld 1a ke any dCtion or fa il 101ake any nctb n th at thre atens the
Lessor's int eres t in the Lease d Prc pe rt y, inc ludin g the viola tion of any env ·ronm ental laws, •
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rules, regulations or st and ards ; b) if the Lessee sho uld fail to a bi de by the Le sso r's in suuctio ns
conce rnin g residual nitrogen leve ls in th e so il and ag ronomic rates of appli ca tion of b. iso lids; c)
if the Less ee is fa rming in a manner wh ich limi ts the Lessor's abi li ty to a pply bi oso lid s to th e
Lea sed 1>ro pcrty; ~) if the Le::,see is nol fa nni ng in a man ncrthat co nst itutes good fa rmi ng
pra ctic es; c) if the Lesso r dete nn incs that it wi ll no lon ger utili ze th e Le ased Prope rty fo r the
pro duction of cro ps.
16. Le sso r also reserves th e right i-.>r itsel f, it s agen ts and its desi gnee s, inc ludin g other
gov ernm en t official s, to en ter and to have access , at a ll rea sonable times du , ing the term of thi s
lease, to th e Leased Prop erty fo r the purpose ofsnmp lin g, a ppli cat ion , mo nit orin g, tes ti ng ,
sc ree ning, ma ppi ng, plott ing or doi ng any othe r proced ure, ta sk or fun cti on deeme d ne cessa ry by
Lessor in co njun ct ion wi th its bi oso lid s producti on and applicatio n operation and for nny ot her
pu rpose in cl ud ing , bu t not limit ed to, inspect in g the Leased Property and to mak e suc h re pairs ,
add ition s, or imp rovements as Lessor may deem nec essary .
17 . It is understood an d agreed that th e Le sso r re serves th e right to cance l this lea se ut it s so le
discreti on. Should Lesso r elec t to exe rcise its right of c.1 nc ell ati on, it must do so in wri tin g, on
or before Octo ber I pri or to the anniversary date here of, in wh ich event thi s le ase sha ll be
tem,inated effe ctive on th e anni vers ary da te and neither party shall be em itled to fu 1ther
paymen:s or damages as the resu lt of sa id termi nati on except for any pay ments due and owin g at
the tim e of cance ll ation .
18. All pa yment s from the Lessee shall become due and payable upon forfeiture of sa id Lease,
or upon abandoning sa id Leas ed Property, and if it be co me s necessary fo r the Lessor to br ing
acti on a hw to rei.:.~ver p:,sses sio 11, da mage or rent, th e Lessee ag rees to pa y a reasonab le
attorn ey's fee therefore , and all costs attendin g the sa me.
19 . Le ssee shal; .~demnify, defe nd and hold har mless Les sor and its succes sors, ass igns and
represe nt at ives fro m and aga in st any aod all damages, claims, losses, costs, li ab il it ies , and
expe nses of any kin d what soeve r (inclu ding but nul limited to reasonab le attorney fe es) whi ch
may be asse rt ed ugai nst or suffe red by Lessor or th e Leased Property or any part th ereof, as a
res ult of, on acco unt of or ari sing from (i) any breac h of any co~cnan t, repre sent at ion; promi se ,
warranty or ag ree ment ma de by Lessee, ur (ii ) inju rie s ur damages to person or prope rt y
res ultin g or all eged to res ult from any fau lt or negligence of Lc~~ec or hi s r ge nts or em pl oyees ,
or from the possess ion, use, occ upancy, or mai ntenance of the Leased Property by Lessee, hi s
agen ts, empl oyees, or tlffilia tes.
20. Th is Lease sha ll not be sublet or as signed. Any pu rporte d sublease or ass ign ment sha ll be
void, an d shall res ult in imm ed iate termi nati on of tl iis lease .
2 I. Le sso r re se rv es the right 10 se l I, co ntr ac t to sell , or gra nt ca sements or rig hts -of-way over,
through, unde r, or o n, th e Lca ~eJ Propc 1ty at ;my time during th e tcnn o f thi s lea se, subject to
th e ri ghts and in tere sts of the Le ssee r.ereundcr .
22 . A ll noti ces, dcmaml s, or othe r doc um ents req uired or des ired :o be give n, mad e or sent to
e it he r Party under thi s Agree me nt shall be made in writin g, shall be deemed cficctivc upo n
receipt end sh all be personall " de livered or mail ed postage prepaid, ce rtifi ed ma il, re111 m
receipt requested, as follows:
ro LESSOR :
Li tt le to n/Eng lewood WWT P
c/o Op erations Manager
2900 Sout h Platte River Dr ive
Eng le wou d, CO 80 110
TO LESSEE:
Progressive Pa rms
c/o Mar k I .innebu r
800 U.S. Hi ghway 36
Dyers, CO 80 I 0)
The addresses for notices ma y be changed by written notice given le th e other Party in the
manner prov ided above .
This lease shel l be inc feet as o f the date fir st ab ove wrincn.
(Signat ures follow on separate p11f_J'!::)
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L ESSOR :
CIT Y ENGL EWOOD
By : Jam es K. Woodward, Mayo r
CITY OF LITTLETON
Ry: Jim Wood s, City Manager
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• FARMLEASF.
T HIS LEASE is dated _________ , 20 l 1, and is made and entered into by and
betwe en the Cit ies of Li t1l eto n and Engl ewood , co ll ectively referred to hereinafter us "Lessor",
and Crai~ Farms Generul Partnership, referred to he re inafter as "Lessee". On thi s dnt c,
Lessor has le ased to the Lessee, the following described premi ses situated in the County o f
Adams, Stall of Co lorado, to wit :
The f1 2 ~f '.;e ction ~. Township 3 So uth, Range57 West ufthc 6th P.M .
con sisting o Aflpiox imateh 31\J ucre:,. more o r less ,
together wilh all buildings nnd improvemenu. on the premises (11creinaft cr referred to as the
"Le ased Property ") in accordanr e wi t:: :h e following teims:
I. This l~ast 1cp u1.:t.:s w,tl :.upcr ·•«J c~ in its e11l irety, ru1y prio r lease agreement between the
panics. This lea se shall be for tl1c !~m, of one (I) ye ar , renewable annually for fi ve (5) ye:ars
com men ci ng on January I, 201 1, and ending on December 31, 20 15 at the I ont of $8 .00
(Eight dollars ) per acre per year 1)11 fo rmable acres on the Lea sed P1vpc1ty, (316 acres ) for a
tot al annual lcose pa yme nt of $2 ,528 .00 .
2. The lease pa yment is lo be mad e paya ble to the order of:
• LittletonlEnglewuod WWTP
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and delivered to :
Li ttl eton/Englewood WWTP
do Operations Man ager
2900 South Plane Riv er Drive
Englewood, CO 80110
by December 31 (fo llowing th e harvest) of each year that this lease is in effect.
3. Lessee shall lhoroughly plow, cult ;va te and fann in accordance with good fanning practi ces,
ull land s comprising the I.eased Property that are not in grass, fallowed by mutual agreement of
the panics , or otherwise un fa nnablc.
4 . Lessee sha ll use !he Leased Property as a dry land limn and for no other pUJTI0Se
whatsoever, and especia ll y will not le t or pcnnit the Lea sed Prop erly to he uscrl fo r any orher
bus ine ss or purpo !e whats oe ver.
5. Lessee shall be responsib le for a ll costs and expenses asso ciated with use or 1hc Leased
Prop erty as a dryland famt , cxcc'J)t that Lessor, at it s own cos t and expense, shall be responsible
for furni shing, transporting, and applying all l'er1 ili zer, in the l<>rrn ot' bioso li ds, to th e Leased
Property .
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6. All fe rtil iz er to be used on the Leased Property s hnll be tran s ported , furni shed, and ap plied
by Lessor at s uch time s and at agro nomic ratc'S as detcnnincd by Lessor. Les.sec shn ll not appl y
any fert ili zer on the Le 11Sod Pmpeny with out the prior wri tte n consent of Les sor. Lessor ma y
use a porti on o f th e Lea sed Pmpen y fo r stag in g areas for biosoli ds applica ti on. Stag in g area size
and loca tio n will be ns detem,inerl hy Lessor.
7. Lessee s hn ll no t assi!!Jl thi s le ase, s ublet, or re lin qui sh the Leased Propert y, under th e
pe nall y ofa fo rfe itu re of ull th e right s o f th e Lessee under or by vinuc of thi s lease, nt th e
declion of the Le.ss or.
8 . Lessee s ha ll pro tect the Leased Prope11y, including b uildings, gates, fe nces , shru bbery,
and improvements th ereon from all damages and sha ll keep th e sa me in th e sa me cond iti on as
th ey a re now in, or may be at any time pl aced in by th e Lesso r, s ubjec t tn nonnal wear and
tear. Lessee s ha ll do no ac t whe reby on y ins u ra nce on buil di ng, may be inva lid ated and shall
not remove, or a ll ow any othe r pL'l'S0 n 10 rem ov e, fro m th e Le ased Property any of th e
buil dings, gat es, fences, shrubbery , a nd improveme nts o f any kin d.
9. Lessee shall not run fu rrow s so as 10 ca u se ditches lo was h the Louse d Pro p<-rty, unless
firs t h avin g a written co nsent of the L<.ss or . L essee shall clea n oul und ma inlll in in goo d
re pair, duri n g the o pera tion of thi s Leas,,, oil ditches belongi ng or appertai ning lo th e Leas ed
Prope rt y .
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10. Lessee s hall we ll and season abl y p ut in a nd tend to th e crops grown on th e Leased •
Propert y, shall have all s mall grain harv es ted and threshed by October I o f eac h yea r; and if
no t harves te d and thtts hed as sta ted, th e Lessor m ay proce ed to do so a ft er ten ( 10) doys
no ti ce to the Lessee, and 1ake enough of th e Lessee's grai n to poy expense of s uc h harves tin g
or threshing .
11. Le ssee s ha ll accept the fe nces upon sa id Leased P ro perty as they now nre now ex ist in g.
12, Les see s ha ll , at th e e xp ira ti on o f this Lease, or upon a breac h by the Lessee of nny of 1he
coven ants herei n co nrn in ed , wit ho ut fu rth er n oti ce of any kind , q uit ond s urrend er th e
possession an d occ up ancy of Lea sed Prope rty in as good cond ition os c are fu l us e 0 11d non1rn l
wear and le~, th err , f wi ll permi t.
13 . All goods a nd c ha 11e ls, or any other pro peny used or kept on the Leased Propen y, shall
be held for the rent or dama ges und er this Lcose , whether exempl from execution o, not ,
meaning or intending here by 10 give the Lessor a valid and fir st li en up on any and a ll gouds
and c huttcl s, crops nnd other property belongin g to th e Less ee.
14. Lessee sliu ll cultiv3lc around any S~'\l cturcs or fac iliti es constn1c1cd by Lessor and where
applica b le, and s hall not im pnir or hind er, but shall coopera te wi th Lesso r in the use o f do mes tic
wa slewa ter hi osolids a ppli cation on th e Leas ed Property .
15. l11e Lessor reserv es the ri ght to ca ncel th e lease du rin g its term for a uy of tlte fo ll owing
rea sons: a) if th e Le ssee shoul d take any acrio a or fo il 10 take any oc tion th at tltieatens the •
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Lessor 's interest in the Leased Prop erty, in cluding tl1e vio lati on of any environmental law s,
rul es, rcr;ulati ons or sl ondards ; b) if the Less ee should fail to abide by th e Lesso r's in stru ct ions
co nc erning residual nitrogen level s in th e soil and agronomi c rares of app li ca tion ofbioso lids; c)
if th e Lessee is farming in a manner whi ch limit s th e Lessor's ability to apply bio solid s to the
Leased Property ; d) if the Lessee is not fonning in a manner th at constitutes good fa nning
pra cti ces ; e) if the Lesso r determines that it will no longer utilize th e Lensed Prop e1ty for th e
producti on of crops .
16. Le ssor also rese rv es the right for its elf, its age nt s an d its dcs ignce.s, inc.uding other
govemm t.!nl offi chal s, to ent er an<l 10 ha ve acces s, at all rcnsonnble limes dwing the term o f this
k as c, to the Leased Pro perty for the purpose of sampling , appli ca ti on, monitoring , testing,
scrc.-e ni ng, mapping, pluttiug or doing w1y othe r proce dure, ta sk or fun ction deemed nec essary by
Lesso r in co njunction with its biosolid s production and app li cation op eration and for any othe r
purpose inc ludin g, but hot limitcd to, inspecting the Leased Property nnd to make su ch repair s,
addi tion s, or improvement s as Le.ssor may deem nec essa ry .
17. II is understood and agreed that the Lessor reserve: the right to cancel thi s lease al it s so le
di scretion. Sh ould Le ssor elect to exercise its right of ca ncell atio n, it must do so in writin g, o n
or before October I prior 10 the anniversary date hereof. in whi ch event this lease sh all be
tennina1ed effective on the anniversa ry dale and neither party shall be entitl ed lo further
payments or damages as th e result of sa id rerminuti on excep t for any payments due an d owing at
the tim e of con cellA tion .
18. All paym ents from the Lessee shnll become due and payable upon forfeiture of snid Lea se,
or upon abandoning sa id Leased Propct1y , and ifit becomes ne ~essary for the Lessor 10 bring
actio n al law to recover possession , da mage or rent , the Lesse e agrees lo pay a reas onable
allomey's fe e therefore , and oil costs attending th e same.
19. Lessee shall indemnify , defend and hold harmless Le sso r and its successors , Ass igns and
representa tive s from and agains1 any and all damages . c1nuns, loss::s , costs, liabili ti es, and
exp enses of any kind wh atso eve r (including but not limi ted 10 rea sonable attom cy fee s) which
mny be asserted ugnin sl or suffered by Lessor or the LcaH~1 Pro perty or any part th ereof, os a
;·esult of, on acco unt of or ari sing from (i) any breach of 11 •y covenant , repres entation; promi se,
warrant y or agr eeme nt made by Les see, or (i i) inj uri es or <l umog es to person or prop erty
res ultin g or all eged 10 re sult from any fault or negligence or Lessee or his agents or emp loyees,
or from the posses sio n, use, occ upancy, or mai nt enan ce of th<• Leased Pro pcny by Lessee, hi s
agents , empl oye es, or affili ates.
20. Thi s Lease shall no t be subl et or ass igned . Any purported s uokuse or a.signmcnr shall be
voi d, and shall result in immediate termin ati on of thi s lea se.
21. Lesso r res erv es th e right to se ll , contrn et to se ll , or grant ca semen ts or ri ght s-of-wa y ove r,
tltrough , und er, or on, the Leased Property at an y time during tl1c term of tlu s leas e, subj cc1 10
the rights and int erests of the Lessee here under .
22. All not ices, demand s, or oth er doc ument s required or des ired to be giv en, mad e or sent to
either Porty uml er thi s Agreement shall be made in wri ting, sha ll be dccmc-d effecti ve up on
receipt and s hell be pe rsona ll y deliv ered or moiled postage prepaid, certified mail , return
rer 'pt coquostod , as foll ows.
TO LESS OR :
Littl eton/Eng lew ood WWTP
c. o Operations Manager
2900 South Platte P.ivcr Drive
Eng lew ood , CO 80 i ! 0
TO LESSEE :
Craig Fanns Gen era l Partn ership
c/o Jerry Craig
7720 1 U.S. Ifighwa y 36
By ers . CO 80 I OJ
The add ress es fc, noti ce,. may be changed by wrillcn noti ce given to tli c other Party in the
manner p.oviJr.d above.
Thi s le as e shall be effecti ve as o f the date first ab ove writt en.
(Sig11at 111·es follow 011 sepa, ate P"ges)
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• LESSO R:
CI TY EN GLEWOOD
By. James I(_ Woodward , Mayor
CHY OF Ln-Jl.ETON
Dy Jim Woods , City Monagcr
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LESSEE · • CRAIG Fi\RIYIS GENE RA L I' ARTN ERSH IP
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FARM LEASE
T HI S LEASE is dated _________ , 20 11, and is made and entered into by and
betwee n lhe Cit ies o f Littleton and Engicwood , coll ec1 ivcly referred to he re in ofier as "Lessor",
and Kent Beichle, referred lo herei nafte r as "Lessee". On 1hi s da te, Lessor has leas ed to th e
Lessee , 1hc following described p re mi ses s i tu ated in the County of Arapa hoe, Sllll e o f Co lora do,
to wit:
Tha l trnc l of land described as th e W /2 and th e Wi2 F/2 of Sec ti on 25, a ll in
Tow nship 5 South ; Rang e 63 West of th e 6th P.M., co nl aini ng 480 acres, more or
less,
together with all bu ildings and improvements o n 1he premi ses (hereina ft er referred 10 as th e
"Leased l'ropeny") in acco rd ance with th e fo ll ow in g tcnns:
I . Thi s lease rc'Pl aces and s upersede s in its enti rety, any pri or le•se ag reement between th e
part ies . Thi s lease shall be for tli e term of o ne (I) year, renewable annually for fiv e (5) yea rs
co mm encin g on January I, 201 i, and endin g on December 31, 2015 at !he rcnl of $8 .00
(F.ic h1 d ollars) per acre per year on farmable ac res on th e Leased Property, ( 480 acres) fo r a
total annual lease payment of 13,840.00 .
2. Th e lease paymenl is to be made payable to the on. r of:
Lin lc1on/En glcwood WWTP
and delivered to :
Linl eton/Eng lewood WWTF
c;;o Operat ions Man age r
2900 Sou lh Pl att e River nrive
Eng lewood , CO 80 I I 0
hy Dece mber 3 1 (fo ll owin g the harves t) of eac h year that !his lease is in effec t.
3. le,;s"" sha ll th oroug hl y pl ow , culti va te and fa rm in occo rdancc wi th good farmin g pr:ictices,
all land s co mprising the Leased Property that are no t in gras.<, fa ll owed by mutual agrccmcnl of
tl1c parti es, or otli crwi se unfarmable .
4, Le= shall use the Lense d l'rope ny as a dry land fonn and for no o ther pu rpo se
wha1SOe vc r, an d cs per,ia!l y will not lei or permit the Lea sed Pro pert y to be used for any other
bu siness or purpo se wh atsoc vt-r.
5. Lessee sha ll be responsi ble for all costs and expenses associated with use of 1he Leased
Property as a dryland farm.
6. Le.sscc sha ll not assign 1his lease, subl el, or relinqui sh 1he Leased Pro pe1ty, und er 1h e
pena ll y of u fo rfcit w-c of all th e righis of th e Lessee ll ndcr or by vi r1u e of thi s lease, at th e
election of the Lessor .
7. Lessee shall protect the Leased Property, in c udi ng bu ildi ngs, gc,es, fen ces, shrubb ery,
and improvements th ereon from all dam ages and shall keep th e sa me in th e sa me condi tio n as
they are now in, or may be at an y tim, pl aced in by the Lesso r, subjec t to normal wear and
tear . ~essee shall do no uc.t whereby nny in suran ce un hui ldin gs may be in validat ed •ncl shall
not rem ove , or nll ow any <>t her pe rs on 10 re mov e, from the Leased Property any of the
bui ldings, ga tes, fence s, shru bbery, and improveme nt s of nny kind .
8. Lessee shu ll not run fu rrows so as to cau se dit ches to was h th e Lease d Prop erty, un less
first l1Rvi ng a wrinen co ns ent of the Lesso r. Les.sec shell clean out and mni ntnin in good
repair, during the operation of thi s Lease, all ditche s bc l"nging or apperta i~•••g to th e I .ensed
Property .
9. Lessee shall well and seaso nabl y pu t in and tend tu the crops 11ruwn on the Leas ed
Propcn y, shall ha ve all Sir.di! gra in harves ted and thre shed by Oc tober I of eac h year ; and if
not harves ted and thres he<! as stated , th e Le sso r mu y proceed to do so aft er ten ( I 0) day s
notice to lhe Lessee, and take enou gh of the Lessee's gra in to pay expense of such harve st in g
or threshi ng.
I 0. Lessee shall accep t the fen ces upon said Leas ed Property as they now arc now ex isting .
11. Le ssee shall , at th e expiration of this Lease , or upon a breaci, by t~.e Less ee of any of th e
cove nant s herein co nt ai ned, wi tho ut furth er no tice of an y kind , quit and surrend er the
possession and occ up ancy of Leased Propeny in as good condition ns careful use nnd natural
weer and tear th ere of wi ll pennit.
12. Al l goo ds and chattels, or any othe r property use d or kept on th o Lease ~ Property, shall
be held for th e rent or damages under thi s Lease, whP.th er exe mpt from exec ution or not,
meaning or intending hereby to give the Lessor a va lid and firs t li en upon any and all goods
and chattels, crops and oth er pro pe,iy oc lon ging to the Lessee .
13 . Lessee shall cu ltiv ate around any stru ctures or fac il iti es on th e Leas ed Propc n y.
14. The Lesso r reserv es the ri ght to cancel the lease dunng ,ts term for any of the fo ll owing
reasons : (a) il'lhe Le ssee should take any acti on or foi l to take any actio n that thre atens th e
Lessor's int erest in the Leased Property, in cluding the violation of any e nvironmenta l law s,
ndes, regul ations or standards ; (b) if the Lessee is not fam,in g in a monn er th at constitutes good
farmi ng pra cti ces; (c) if th e Lesso r detenn ines thut it will no longer uti li ze th e Lensed Property
for the prod ucti on of cro ps .
IS. Lessor also reserves the right for itse lf, its age nts and it s designees, including ot her
gov.:mmen t official s, to en ter and to have access, ot all reasonab le tim es during the tern, of thi s
leas e, to th e Lens ed Pro perty fo r the purp ose of samp li ng, appli cation, monitoring, test ing ,
screeni ng, mapp ing, plottin g or doing 11ny other proce dure, ta sk or fun ctio n deemed necessary by
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Lessor, includin g, but not limit ed to, inspect in g the Lea sed Prope ny ar,d to make such repai r.,,
add iti ons , or improvem ent s as Lesso r may deem necessary ,
16 . It is understood and agreed that the Lessor reserves the 11g ht to cance l thi s lease at its so le
discretion . Sho ul d Lc.sso r elect to exe rcise its right o f cancellation, it must do so in writing , on
or before October I priur to the arn ,iv er~ary date hereof, in whi ch eve nt this lease shall be
terminated effec ti ve on tl1 e anniversary date nnd neither party sha ll be entitled :~ fu n hcr
payme nts or damages as th e resu lt of sa id tenninati on except for nny payme nt s due nnd owing at
the tim e of ca nce llat ion.
17 . All payment s from the Les se e shall become due and payab le upon forfeitu re of said Lease,
or upon ahando ning sai d Leased Property, and if it becomes necessary for the Lesso r to bring
act ion at law to rcc c vcr possess ion, damage or rent, tl1e Le ssee agrees to pay a reaso nab le
attorney's fee th erefo re , and all costs anending th e same.
18 . Lessee shall inde mn ify, defend and hold harmless Lessor and its succe sso rs, ass igns and
representatives from and agninst any and all damages, clai ms, losses, cost s, liabilities, ancl
expenses of any kind whatsoever (inc lu diag but not limited to reaso n•ble an omey fees) which
may he ass ened agai nst or suffered by Lessor or th e Leased Propeny or any part the re of, us a
res ult of, on account of or ari sin g from (i) any breach of any covenant, representat io n; promise,
warranty or agreement made by Lessee, o r (ii) inju ri es or damage s to person o r property
res ult ing or all ege d to result from any faul t or negl igence of Lessee or hi s age nts or empl oyees,
or from the r-ossessio n, use, occ upancy, or maintcnance of th e Leased Property by Lessee, hi s
agents, em ployees, or affili at e&
19. Thi s Lease s hall not be sub let or assigned . An y pl11lJoned s ublease or assignment shall be
vo id , nnd shall resu lt in immed iate termination of thi s lea se .
20. Lessor reserves the right to sell, co ntract to se ll , or grant casemen ts or rights -o f-way o ver,
th rough, under, or on, the Lease d Prope rty at any time d uring th e term of thi s lease , s ubject to
the tights and interest s of the Les see here w,der.
2 1. All noti ces , dcmn nd s, or oth er documents required or des ired to be given, made or se nt to
either Party un der th is Agree ment shal l be made in writing, sha ll be deemed effective up on
rece ipt and s hall he perso nally delive red or mailed postage prepa id, certi fi ed mail, return
receip t req ue~ted, as fo ll ows :
TO LESSOR:
Littleton/Englewood WW!'P
c10 Operatio ns Manager
2900 Sou th Platte River D11vc
Englewood, CO 80 11 0
TO LESSEE:
Ke nt Bc ichl c
747 5 So uth Co unty Road 145
Be nn ett, CO 80 I 02
T h e ad dres s es for notices may be changed by written noti ce given to the othe r P ar1 y in the
1rn11u1er provided above .
Th is lea se shall be effec ti ve as of the date fi rs t above wrillcn .
(Signatures follow 0 11 separate pages)
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• LESSO R:
rrv ENGLEWOOD
------------··---·---By. Jnmc.s K. Wou<l ward, Mayor
CffY OF Lrrrl.,ETON
By. Jun Woods, City Manager
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FARM LEASE
·1 HI S LEA SE is ,:ated _________ , 20 1 I , and is made a,,d e nt ered in to by and
betw ee n the C1(11,;.S o f Lilll elOn and En~lcwood , t:.oll cc 11 vc ly t cf1.:n ed 10 hcrc in :1 f1 c1 as "Lc~:.oi ",
~m l .J:1111 c) Buruct. 1c fc rrc d to hcrc1 11aflcr nj "L ~:;i;cc". On th1 sdn te. l..es-.o·· lrn s !cr1"1·d 1n lh e
L<''-'-Ct~, the fol lowin g desc ri bed p1 c111 ises si 1ua ted in lh e Cou nl y of Ara pahoe , St at e of Cn lorc1 do,
IOW ll
Th at trac t of land desc rib ed as 1he S/2 of St'ct ion 21, except the W 40 fee t deeded
in Book 636 at Page 9, and the 5 W/4 o f Scc 1ion 24 , all 111 Tnwn shi p S S011 t!1 ;
Ran ge 63 \V es t of th e 61h P.M .. co nwin in g 477 .5 ;,c rt:s. 1110 1c 0 1 less .
tog eth er w11h all hnildi nt_:'-\ :nut im r,rovcmc nt s on the prc111i ses (herc inr1fl cr referr ed to as th e
''Lensed Pro pe rl y"') in acco rd an ce w.lh th e fo llo w111 g temw
Thi s lcil !lC replaces and <iu pc rsc dcs in its cn1ir cry. an )' pno1 le;,se a uwt-mt·n1 hr1w ccri rhe
pan,c, Thi, lease sha ll be lo, th , tc111 1 o r one (I) yea r, renew able aan uJ ll y fo r ri ve (5 ) yea rs
cum 111 c11cing on Janu a,y I, 201 1. and cn d111 g on Decembe r 3 1, 20 I S 111 th e rcnl o f $8 00
(E igh t do llar s) per acre pe r yea, on fa nn nble acre s un lhc I case d 1'1 ope11y, (4 77.5 ac re s) for n
101111 nn uunl lease pay menl or $3,820 00
2 Th e lcnsc .p:l yment is to be made pa ya bl e to 1he ord e1 ut':
1.inlctnn /F.nglewo od WW TP
nnd de livered to·
Littl eto n/E ng lew od WW TP
cio Operati ons Manag er
2900 Sou lh Plane Ri ve r On vc
Eng le woo d, CO 80 l l 0
by Dece mb er 3 1 (foll ow in t, th e harves t) of eac h ye ar that tlu s lease ,s 111 effect
1 I es.sec sha ll thoro ughly pl0w, c,.l11 va tc and flllrn in acco :·dancc w,11 1 good fa nning prac 11ces ,
all land s co mp risin g th e Ll!asl!d Propt ny thn t arc not in g1ass, fo ll owed by mutu ol ng ree mi..:1 \1 of
th e pB11ics 1 or oth e1w 1sc unfa1ma blc
-1 Lc:sse,c; shall u.5c the Lense d P1 oµerty as a dry!and fo 1111 rind for no othc1 purp ose
wlrnt s0cvcr, .a nd espcciallv wi ll 11 01 lct or pc:nnil th e Leased Propcny to be used fo 1 any o th er
busi ness or pu1pose wlrn tso c ver.
S. Lessee shal l be res pons ible for nil cos ts and ex penses asso cia ted w it h ust o ft11 c Leased
P1opc 11y as a d1y land farm .
6 Le ssee shn ll no\ ass ign t!11 s lra~r ~u hl c l. or :·clmq uis h the Leased Pro pe rt y, unde r the
penalty uf for fei 1urc o f all 1h e , 1~h1s o f1hc l.csscz undc , or by vi11uc of I us lea se , .11 1he
r lf'c:lin n nf 11,,~ I t:'c;,111 ·
Lt:~ix :-.1 1cdl 1J11 1t•;1...1 til e LcJ::ic d P1o pc11y, inc l-Jdtng bu1 ld 111 gs , g2tcs, fen ce~, shrubb c1y ,
i\1 1cl I111p rovc111c11I s the reo n f1 o m 11 II di:ma gr.s nnc\ shal l ke e p 1h c same i•, th t sa mr. co nd itio n u:-i
th ey nrc tHI\'-' in, or may he nt nny tim e pln ce cl in by ihc Lesso r. suLJ ... i;I 10 1D rmul wcnr uncl
!t:rn I ,cssc c ... hn ll cfo 11 0 net wh ereby an y in surnn cc on Ouilcl in gs ma y be in ,a lid atcd nnd shull
not re mo ve , o r a 1; :,w any othl!r pc1 son I rc1110 \'C, fr om the Le.1 sc d Propert y an y of th e
Ll1 i ldi 11g:-., ga tes, rcnccs , sh 1 ubbcry, and i111provc mcnt s of 1111) kind .
8. Lessee shn l I 1101 11111 furrows so as 10 ca use d 11c hcs to wash 1hc Lt!:.s crl Pro pc11y. wucss
fir st hrw in g n wri1t c11 consenl of the Le..li.so r. Less ee sli nll clea :i out aud r1mtn ta111 in good
rc p:1i 1, clU1 in g th e o p..:1 :11io n n f thi s Le ase, all dil c hc s b:.:lon~;i ng or c1p pt..·1u rnin g tc the L1:r1~n l
P111p c1ty .
9 cs sc1; sha ll we ll and sc.1s1111alil y µut 111 :rncl tcncl to 1hc C1'O ps gr0\.\'ll on th e Lca~l!d
Prup l!rl y, shall lrn vc all sma ll gim11 lrnrves1cd nnci 1h rcs hccl b) Octobc 1 I of cn<.h yea r; ,1ml 1f
110 1 h,u ·vcs tcd nnd lluc shcd :-i •; sia !cd. 1h e Lrsso r 11u1y p1 n !re c\ In dn :m a fl c, 1c·1 ( I 0) dnys
noll cc to the Lessee. nnct t.1k .; cno L1gh o f 1hc Lc ~:s cc ':.: gi:.i1 1 lo p:1y c~µense of such harvcs trn g
or 1l11 cs hi ng .
10. Le ss ee slrnl l acce pt the fences up on sai d Lea se d Proper ty as they nr-..v arc now ex istin g .
11 . LC::iSCe shull. :11 1hr. c•xpi n1ti 1::u 1 nf lhi s Le;H;c, 01' upon :1 brea•~,1 I· y lhc Le ss ee of any o f th e
cuvc:11u1 11s l1c 1 c in cun1u 111cd, wi tl1 ou1 fu11:~c 1 notice of 11 ny kind , r1uit and surre nder the
po ssess ion ancl occup,mcy oi' Lcr.sed Prop en/ in :t s goo d cundnio n as i.;nre ful use itncl 11 arural
wc:lr an d tea r lh e rr.of' wd I pcnnit
12 . All goo ds :incl c hn11 e ls, or any 01he1 pro µcrl y use d or ke pt on th , Lens ed Prop ei1y. shnll
be lt cld fu , t!i1,; 1 t:nt u 1 ln11m gcs un der thi s Lcns e, wh c 1h cr c~cmpt from exe c ution or not,
meanin g or in te nding he reby 10 giv e the Lesso r n vrt li d mid fi rs: l ien upon an y aml ;,1\l guu11,
a11cl c lrnttcls, c1u ps nml ot hc1 prope rty belong ing to 1hc Lc ~scc .
13 L c::;5cc t h:1 11 c ul1i va1c II ound nn y !i t1 uct u1 cs 0 1 foc 1l1tics on 1h c L ca s~d P1o pe 11 y
14 . rh c Lessor reserves the ri gln to cm1 cc l th e leasc dL11 ing it s 1cm, for :111 y o r ihl' fol lowin g
reaso ns . (a) if 1hc Lessee shnulcl tnkc an y act ion 0 1 fui l to ta,<c any rtc t1011 th;it thren tcns the
I ess nr't.: in1 crcs t 111 th e I...Cilscd Properly, 111cl udi ng tin: violc1t1on cf an y e 11 v 11 011111cn ta l laws,
n.il c:;, rcgu l:ll ions 0 1 stan <lunl s, (b) 1f'thc Lessee is no1 forming in a m:1rrnc1 1ha1 1·n11 s1i111 tr<.; t.,.,n d
f.111111 :ig p 1:11. .. ti u ;s. (c) iftht: Le:,so 1 dc1c11 ni ncs tl ml it wil l no longer 11 1ll 1zc 1\:c Lc:1sccl P1 op c11y
tor lh c prc.:luc 11 0 11 o f cro ps.
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I) Lt~ ·sor ,1 lso 1r ...c rv1 :..o.; tllf' ri ght {hr ii s elf, il s ~1gc 11ts nnd its cl c;s.gnees . in cludin g othcr
go vcmm e1 11 o ffi c ial s , 10 en te r nnd to have ncccs.c., ;11 all rc il so nable tim es d lll'in g tl:c te nn of 1l 11s
lease , h > tl1 c Lca sc;d P1upt:1 1y ru1 tl1e µu1 po~e of s11 111 plin g , appl 1c.i 11on. n1 on 11ori11 g, IC3 1in g,
s:1ec 111 ng, 111app1ng. plo1t 111 g o r ct oi 1ig an y 01 her procl!cl urc, tus~< or fum:tion dt:c mecl ncct:!-.~,11 y Ly •
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Lc s°'o r, in cl udin g, bu t 110 1 l11111t cd to, in spec tm g the Leased Prop eny and to make such repnirs,
additi ns , or improve ment s as Lesso r mily d eem nccrh,smy.
16 I I is 1111cl rrs 1nod and 11g1eed lhat the Lessor re crvcs the ri i;ht to can ce l thi lea se HI it s sole
d1r.;c rc1ion Should Lessor t:l ec t 10 exerc ise its 11 gh1 of ca nccl ln1i o11, it III LLc;1 do so in writing. on
01 bt:forc O tob er I p11 01 to t he ru1n 1vc 1'!rn 1y dntc hereof, in which event tlu s l ensc shri ll be
1cnn in1.1 tcJ c ITcc 11 vc on 1hc m111i vcr!in1y dm c and nc i 1hc r p 1111 y shall h e en 1i 1l cd to further
payments or cl.unagt!s as tht: re sult of said 1cnni11nti o11 cxt:cp l for nny pay111cn 1s d ue ;1nd owing ;it
th e tim e of cnnc clla ti on.
17. All na ymc1ll s from the Lessee slrnll bec omr d11 c nnrl pa yah lr. upon l<lrfcllluc of sa id Lease.
01 up on n:1 a11cl onrn g sa ,ct LeAsc d P1 upe r1 y, und 1fil beco JJ1e s necessary fo r the Lesso 1 10 bring
action at law to recover pos scss1 0:1, dnnrngc or I c nl, tilt.: Less ee ag, ecs to pay a I easo nabk
att u1 111.:y•~ fee tl 11.:1e fo 1c. ,111d ;il l cos ts att end in g th .; same.
18. Lessee slrnll 111clcm nify, dcfc ncl and hold harm les s Lessor and its successo rs, assigns and
rcprcsc ntn t1ves fr om ;m cl ag 1110s1 i1 ny and ni l damages , claim s, lo ss es, co sts, l1nbil i1i cs, and
c.,pc r::;c~; o f :my kind whm soever (in c ludin g but not limucc.1 10 rc,1sonablc rnt om(•y frr-<.) whi ch
may be assert ed .1g:i.1nst or suffered by Lessor or the L t!asc<I Proper ty or a 11 y 1 •, I tl,c1eoC as a
res ult o f, on acco unt of oi ari si ng irom (i) any b rc~ch of 1my covc nnnt , rcprc scntall on; prom ise.
wmTant y or agrci::1m:n1 made by Lc:,scc, OI (ii) i11Ju1 ic::. u 1 da1 1mge s L peri;;o n o r p1o pc11y
rrs uh in~ m ;illr.grrl In 1r.,;ul1 from any fault or neg ligence o f Le ssee or h is agents or emp loyees,
ur fr n m the possession , use, ucc upam,y, or nrni111 errnncc of1h c Lc~~cd Prope11y hy L::sscc . hi s
ngents, emplo yees, 01 affilia tes .
19 ·n,is Lease shall no t be s ublc ; o r ass 1g1,ed . Any pu rpo ncd sublcn;c or ass ig nm ent shall be
vo id, and shall res ult in immctli n1e tenninmion of th is lea se.
:rn . Lessor rese rves th e rig ht to se ll. cnntrn ct to se ll , or grnn l easerncn 1s nr 1ich l!:-of-wa y over,
throu gh, und er, or on, the Len sed Prop ert y al any time during th e tenil o f [hj s lease, s ubj ee l to
1he 1igh1s nnd 11\lcrcsts o f1h c Less ee hereu nde r.
,, I A l l nmi ct.:s. dc1mmd i:. 01 other docw ncms n:q u 1rc d 01 dcs 1rzd to be g ive n , mat.I t; o r sent 10
t.:llhc r Pa rty u11d c1 this Ag1t.:c11H.:11t shall be macle in wn11ng, slrn ll be dee med c ll'cc ti vc l1µ011
rc L:c i pl uncl shn ll be perso nall y dt..:l1 vcrcd 01 malled posln g,c prepa id , cert ified 111 all 1 relurn
re ce ipt tTljlll.!S lcd, os fol low s ·
TO LESSO R:
L1 t1le1on/Englcw ood WV/IP
c/o O perat io ns Mmrngcr
290 0 South Pl ane Rive r D, ive
En glewood , CO 801 10
TO LES SEE :
James C.1...nc l
SO 155 E Co unt y Roa d J O
Bc111 1e 11, CO 80102 -8 208
Th e ndu ,csses fo r 11 0 1 ices ma y be chungcd by wri 11e11 ,,01i cc give n to the oth er \>arty in th e
11rn nn cr ill'ov1 cl t:d nb o\'c .
Thi s lc nsc shnll be i11 c fTccl as of the d?.tc fi1 s1 nbovc wntlen .
(Sig 11t.1t11111., fn l/0 111 cm .,eporme pages)
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• L ESSO R
C IT Y Et-.GLE WOO O
By: Jamc.s I<. Wooclwe,t l, Mayo r
CITY OF Ll'ITLETON
By. Ji m Woorls , Ci ty Man ager
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OR 1 •!:-J ANCE NO .
SETuES OF 20 I I
BY AUT I-I ORJT'
C JUNC IL BLLL NO. 16
INTRODUC ED IW COUNC n .
MEMBER OLSON
AN ORDr NANCE AUT HOR IZING T HE INTERGOVERNMENTAL AGREE MENT ENTITLED
"AHIL IJ\T ION AGREE ME NT TO PERM IT CLINICAL TRAIN ING EN GLEWOOD Fm E
DEP ARTMENT" BETWEEN THE STATE OF COLORADO AND THE CITY OF ENGLEWOOD,
CO LORADO .
W HEREAS, Red Rock s Co mmu nit y College pro vi des tra ining · 1 degr ee in emergency medi cal
serv ices; and
WHEIU:A S, as part of that tra inin g, stud en ts arc requi red 10 co mp lete clin ica l experience,
sup ervised by a preceptor; and
WHEREAS, th e Dean of Red Rocks Co mmunt1 y Coll ege and th e Assis ta nt Pro fe sso r of EMS
appro .ich cd the Cngicwo od Fire D cpmtmcnt reques tin g that the i r student:; be pcnnillcd to wo rk with
the Fire Department 10 ga in so me of that c lini cal experien ce due 10 the vo lum e of ca ll s an d the
ex pert ise of the precept ors of the Eng lew oo d Fire Depai1 men 1;
NOW, THEREFOR E, BE IT ORDAJNED BY T H£ CITY COUNC IL O F TH E C ITY OF
EN G LEWOOD, COLO RADO , AS FO LLOWS :
Sec tion I . The City Council of the Ci ty o f Englcwocxl , Colora do he reby authorizes the IGA
t:1 1ti tlt:U "Affilia tio n J\g1'-=cll tt.:nt tu Perm.it C li 11.h.al TrJi11 i11g E11glev.•oo d Fire Dcpanmcnt" between
the State of Co lo ra do and the Cit y of Englewood, Co lorado , as anaehed hereto as Exhib it A.
Sccl\on 2 . The Muyo r nnd Fire Chief nrc nut.h ori zcd to execu te so id lntcrgovemmcntal Agreement
for and on be ha lf of the Ci ty of Englewood .
ln lrodu ccd , read in full , and passed on lirst reading on lh l" 7t h clny tlf Ma rch, 20 1 1.
Publi shed by Title as a 13 111 fo r an Ordinance in the City 's officia l news paper on th e 11 • da y of
March, 20 1 I .
Pub li::;hu l <1:, c1 Bi ll fur ;i n On linan1.:c 011 1\11; City's ofli cia l web sit e l>cgu uun g on the 9th da y o f
March , 20 I I fo r thir1y (30 ) da ys .
Rea d by title an d pa ssed on fin al readi ng 011 the 2 1st da y of Marc h, 20 1 I .
Pub lis hed by title in th e Cii y's officta l newspn per as Ord inance No ._, Se ri es o f 20 11, on
the 25th day of Marc h, 20 11.
9 b v
Publi shed by Ii tic on the City ':; offi c i::i l web site begin.rung on the 23rd day of
Marc h, 20 11 fo r thi11y (JO) days .
James K. W,,odward, Mayo r
!\TrES T :
I ,0 ucri sh ia A. Elli s, C it y Cle rk
I, Loucri shia A. Elli s , Cit y C lerk of the Ctt y of Englewood, Co lorado, hereby certify th at the
above an d fo rego in g is a tm e co py of th e Ord ,nancc pa ssed on fin a l rcaclmg and pub li shed by
titl e as Ordinan ce No._. Seri es of20 1 I .
Lo ucri s hi a A. Elli s
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Co 111ra cl # CA 110 01 1
CUMMUN I T Y CO i LEGI:.
AFFILIATTON AGREEMENT TO r ERM IT CLINI CAL TRALN [NG
ENG LEWOOD FIRE LI El'ARTMENT
THI S AFFI LI AT ION AGRE l':MENT made, uy and betwee n 1h c State of Co lorad o for the
use and be nefit of th e De partm ent oi Hi gher Edu ca ti on, Stale Boa rd for Community Co ll eges and
Occupatio nal Edu ca ti on, fo r th e use and ben efit of RED ROCKS COMMUNI TY CO LL EG E,
loc.11ed at 13300 We st Sixth Avenu e, Lakew ood, CO 80228 -1255 (hc rci naftc n eferrcd to a;
"RRCC"), and EKG LEWOOO FIRE DEPAR T MENT , located at 36 15 So uth Elat, Sircc t,
Englewood , CO 80 110 (l,ereinaft er referred to as th e "In stitu tion").
WHF.llF.AS , requ ired approva l, dcaraace and coo rdinatio n has bee n accomp li shed from
nnd wi th appropriate age ncies ; and
WHEREAS th e h1Stituti on has the fac ili tie s to prov id e the necessary learni ng expe ri ence s
desired1
WHEREA S the pa rt ies concur tha t it is to tlicir murual adva ntage and benefit that s tudents
enroll ed at RRCC ut ilize tl1 e In stituti on duri ng th e ir Clinica l cxpcrkuccs ; and,
WHEREA S student s and fac ul ty 0f R.R CC prov id e a sou rce of stimu lu s an d an exam ple of
excell ent pat ie nt care ,
WITNE SSETH, that t.h e Pa rti es above-named, in co nsidera ti on of th e mutua l promi ses contained
bcrc1n and other go od and valuable i;urn;idcratio n, hereby agree as fo ll ow s·
THE CLINI CAL S IT E SHALL BE: EJ\GLEWUOD FIRE DEPAIHM ENT
TERM S ANO CON DITIO NS
I. Definition s. The fo ll owiug dcfin it.ion s apply .
a. ''C lini cal" means a program of sturi y a,;; part of a RR.CC cour se or degree
rcqull'c ment, condu cted in coo pcr;.1 ti un wiih th e lnstitu t1on, whereby Clinical
Students und er the sup ervisio n of a pr ecc ptu1 re ce ive expe ri ence and i11stnic11011 in a
professional sett in g
b. ''Precep lor" mea us tha t per son ctn ployc d or rctnin ed by either lt.R.Cf" or th e
1nst1n1t inn to sup ervi se the clini cal ex perie nce .
c. "C lnli cal St ud ent" 111c t11 1s a pcr s01: :!ru ol\cd at RR CC who is 10 com plet e the
Clin ic al
.r•agc 1 of 8
2. Purpose .
As part o f RRCC ed11 r:\1 1onnl req uirc11wn1 s or "" rc'l 11 ired fo r th e awa rd o f a degree
Qr ce rt ifi cate in a part icula r ar ea of stud y. stu de nt s mus t co m plct :. t1 Cli.o.i ca \
experi e nce s up ervi se d by a p rece ptor .
b. The IJ1 s 111111i on has fa cih11cs and pro lcss 1onal sta ff npprn pna tc tor thi s C lm ical.
c. Dy ent er in g int o th is Agree ment , th e pan ics hc·c to do not intend that any of 1hc
RR CC: c:talT or ;m y r.Jini ca l S 111rlcnt i:. 10 he an l!mpl nycc nf t hc ln'J ti1111 10 11 's fnr any
purp ose, except lh:tl tn th e extent that the ac 1ivi 1ics performec.l hl.!reunder 3TC s ubject
to th e provis ions o f the 1-lc alth carc In s ura nce Port nb ili ty l nJ Acco untab ility /\ct o f
1996 (''H nlAA "), the Clink:a \ S1 uJ c11t :,111.1 11 be Jcc111c<l a mem be r or th ~ Inst itut io n's
wor kforce at all tim es while perfomung th e Clini cal du lics and acti vitie s . RR CC
srnff ;md Clini cal S n1 dc nts shall not ac t as th e lnstitu tio n·s age nt s or re pre se ntati ve s
in illlY capdci t y, an d sha ll not mak e an y co 111 rnitmc 11 ts on bch alf o f 1hc ln slitut io n.
The Pan iei:; hereto a re 11 01 pa n.n e~, age nts nor pri nci pals o f on e another.
l 'crnt . Th is con1rn c1 tokes effect on the du tc signed by the Sto tc Contro ll er or dckgn1c.
It sha\l 1c.:11c w aunu all y fur a maxi mum uf tluce (3) ~u11 ~c;:c ut ivc yt:a1 s u11l c~s t:i lhc1 P.i ll y
gh1es wr iucn not ice to lh c oth er r any ninc ry (90) day:; prio r 10 the renewal dme . Thi s
con tra ct ma y be tcnn inatcd at an y tim e by mu tual consc 11 1 o f the parties hc.-eto in
writin g. and signed by th e au1 hor ized repre sentati ve of eac h !'any. 111 the uc111 that a
notice to terminate is g ive n by either Pany, thi s Acrcc mcnt shall co ntinu (! in ful l force
:md effec t so as to pc m11t the CC•'Tlp lcu on o f all Cli nica ls Lh [lt begnn pri or to th e Con tra ct
En<l Date, and wit h res pec t lo su n Climcals, all tcnns an d co nd it ions of1hi s Agrecmenl
shall apply un ti l 1he las t such Clinica l is co mp le ted
4. RR CC Ob li ga:io ns.
a. RRCC ac knowledges it s so le rcsponsib :lit y for tho planm.,g a nd e.<ec uti on of th e
cdu rationa l rrogr;1m thrn u~h i1s pro gram pe rson nel ancl o.,mrnni ty fa cult y.
b. llR CC shall be re sponsible fo r :1co1dem 1c ad min1 s1ra ti on, curr iculum co nh..,11 and
programm i ng, Cl in ica l St ud e nt rcc n uum:nt. ndmi:;sion, promot i n and graclu :Hio n,
mamt cnancc o f all Cli m ca l re cords and rc pons . and tina l detcnninat1 011 a l all grade s
to be awar ded to Clinica l S1 udcn ts for Clini cal parll ci pa ti on .
c. RR CC shall ensure 1h n1 :1 11 C lini cal Stud ent s h:i \f e co mpl cled all :-i ppl icabl e
prc rc qll is il e collrses :rnd :lny o ther rc<1u1 rcmcnl s necessary pri or to C h.nicnl
placcmc nl
d . H.KCC he reby agrees 1,,:, appn sc Cl nu ca! St uden ts o f th e conii dco ual natur e of cli ent
in fo rma1i on.
RR CC will req uirt• C linic:1 \ S111 de n1s rn comp ly with ru les :m rt regll l:11i ons nf th c
In s titu ti on whi le pr esen t wi thin 1hc Instit utio n;
f. RRCC w ill ass un: th at cai..:h Cli 11it.:a l 'lllllrnt am · foculty mt:111bcr will 111.ai11t ,1i11
approp natc ct uTcnl 1mn1u 11i za 1ion s and ev idcr ...c of 1h e abse nce of tu bercu losis;
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g. RR CC will cngag in coup cmti ve planni ng with appropriat e ln st inuion pe rs onne l
fu r th e se lecti on an<I ass 1gnme n1 of stu dent Clinica l learni ng ex peril!nccs
h. RR CC will infonn Clini cal Stu de nt s of th eir responsibi li ty 10 provide an y
transportallo n, m~nls, nnd lodgin g rc lntcd 10 the C linic1.1 \ ro tatio n.
RR CC will ass ure thn1 Chru cal St ude nt s wi ll be rc,;ponsib lc fo r th eir own med ica l
c:trc whil e wi th in th e l.n stit 11 ti nn, ;1lthough th l' In . 11a11io11 mny be ask ed lo rl!ndcr
emerge ncy care in appropria lc and cx tra ordi nai y ci rcu mslan ccs;
RRCC reco p1i zes th e au th ority of the In stituti on lo refuse th e use of ti s foci li tics to
any Clini cal Stu dent wbo doc s not meet the stand ards of lh c In stitut ion;
5. The l nstilutio11 1s Obligatiuru.
a . Tl1c lmti111 1inn w II prov ide fo r th e nne nt :llinn o f Clin ical Stude nt~ at th e Instituti on,
and will mnkc available to th em all o f th e In stituti on 's J)':rt incnt poli cies, mies and
rcgu lrui ons;
b. Th e In stitu ti on wi ll r1 1l ow ac cess to the fa cil itie s of the In stit uti on fo 1 th e clinical
trn iwn g ofClm icu l Stud ent s, includin g th e pn ni cip:i tion ofrhc-C liu1ca l St ud ent s iu
the de li very of med ical se rvice s und e r tbc s up ervision of ass ign ed prece ptors~
c . Tue lnslitu tion ,hall lm ve !,Ole auth orit y and control ove r all as pec ts of c li cnl
services, in cludin g th ose ac ti viti es wb erc in Clini cal Stwle nl s may be expos ed lO or
ir11 erre latc with clients.
d . The l11 s1i1u1ion sha ll , in consuhm ioo with approp riate RRC C focuhy and th e
Prccc pwr, des ignate th os e cli cats to whom Cl inical Stud ent s ma y L,c expose d fu r
their Clini ca l espemncc. The ln s111u 1ion sball dclcm1inc th e dat es of Clin ical
ass igrunent s for specifi c du ti es rel at ed 10 th e Clini ca l rotati ons.
c . The lnstituiiou , in it s di sc ret ion, may at an y lim e cxc lu Cc fr om pan ic ipati on
hcrc w1d cr an y Clmi cal Stud en t who se pcrlom1 ancc is <.l etcnni ned to be detnmenl al
to th e Institu ti on's cl ic rll s1 wh o fa il s to comp ly wi lh proper channel s of
co mmm11 c~1t ion or th e ln.,ti tulio n ·s es ta bl is hed poli cie s :md procedures, or wh ose
pc 1 fu 1u iru1cc is utl1 c1wb c u11 Mti ~fa 1.:tory.
f . Th e In stitu tion wi ll rc nd l.!r emergen cy c ar e to Clini cal Stu den ts in app ro pri11 c an d
c :t lraordurnry ci rc um st:111cc s1 incl ud111 g the use ll f CD -co nsiste nt p.rncl cl1r1 cs ofter
exposu re 10 bl oo d or bochl y nuid s.
6 Ro l h P:trtics :tgr ce lh :11 :
a the y wi ll coo pera te in th e coo rd inati on of Clin icrtl Student s pla ce ment al th e
l ns titu ti on;
b. th ey will notify one an oll1 cr o f an y issue s invo lvin g th e sa fc ry o f pa tic n!s 1 staff,
Cli ni ca l Student s , or fac ull y;
th ey \Vi ii infom 1 one ano1 her o f changes in pe rso nn el, curri cu lum or 1h c ava.il:-,bil ity
o f lcam mg oppo rtuni ti c~ a1 the ca rl 1cs 1 pmsi blc lime ;
r age 4 o/8
d. upon its req ues t, lhc ln stitu 1io n sh all enjoy rcpre se ntmion on th e curric ulum
co mmi ll ee and ad visory boa rd of the program ,
c. any preceptor s who arc employe d by Lhc In s titu ti on shall hi: given "Cli ni ca l
lns tm ctor'' appoi n1 mcnt s wi thin RR C: ·, hut "ha ll 111H receive fi nn.nc1 nl C('l lrl flC nsati nn
or workers' compcnsalio n co vera ge from RR CC as the re sult of the ir £c rv icc;
7. Liahilily a nd ln ~uranccj Govcnuncnt a l lmmuuily .
8.
a. IU~CC , as an e nt ity I th e Stat i: ol Co lorado, 1s ent111t:d to cc n am 1nu nu111uc s under
Colorado bw, in clu din g th e Co lorad o Governm ental Imm unity Act, C.R.S. §§ 24 -
10-10 1. ct se q .. and is se lf-i nsu red for$ I 50 ,000 per perso n and $600,000 per
occ urrence as more fully "ct f,1rth in Ris k Manage ment law s, C.R.S §§ 24-10 -l ·rn i ,
e t se q The partie s :i grcc th:il such ins urJncc shall satis fy all ins ur~mcc requirement s
o f this Agrel.!me nt exce pt as 0Lhcrwisc s pe cifi ed herein .
b. The Co lorn do Coustituti on pro hibtt the State of Co lorado and RED ROCKS
L'U MMUNIT Y CULLEUto from ab'TCCtng to ,,·,dcmruty any oth er party , pub lr c or
private . In additi on, the Co lorad o Govemmc n1al Immuni ty Act limi1 s the tor l
liability of pu J lic en titi es and 1h cir empl oyees i.l!'d aut horized vol un teers rict ing m
1hc course nf a uthori zed EOV crnm cn 1al 11n dcrt,1kmgs. Any prnvis inn nf 1l·.is
Agrceml·nt. whet her or 1101 iu co rpor3t ed herein by re fe rence, sha ll be co ntrol led ,
lim 1tc~ n11 C ot herw ise so modifi ed h y stntu tc . Parti es to tl1 is Agrce mc:11 : sho uld seek
liability protection 1hro ugh the ir nwn im,urance ,:,r oth erwi se.
c. Worke rs' Co mpcnsnuon ins uran ce coverage for Cli rnca l Stu dt:ut s part1c 1pa 11ng
und er th is Agreeme nt sha ll be provi ded by RRCC.
d. Cli ni cal Stu dent li ability in <•trancc ;ha ll be pro vided by RRCC in th e amo unt of
$1 ,000,000 eac h inc id en t or occ wrcncc nnd $3 ,000,000 in th e aggregate.
HlPAA Co rnplhmcc.
a. The pa11ics agree th at to 1hc \.:<le nt re quire d under the prov isions of the Health
In suran ce l'ort abthty and Acco unta brli ry Ac t (Hll'AA) of 1996 as that act ma y be
amended from l 1mt.! to time, and rcg ul.it iu n.:; pro mu lga ted hereund er, RRCC aud
Inst itu tion he reby ass ure they wrll appro pria tely safeguard protect ed hca lllt
info n na ti on (P lfl) made avai la hl e tom ohrnined pursuan t 10 thi s Agree ment
Withou t limiting obligJlious olhcr-~:isc se t fo11h in thi s Agre cm.:m or impo se d by
a ppli cable law, the parties agree to compl y with appli cable requi rem en t:; o f law
relating to PHI and sha ll :
• No t use or further di sc lose Pl-II oth er than as penui n ed or re qu ired by thi s
Agre ement or as required hy law :
Use appropri:'l tc safeguards to prcvc m use or dis cles 11rc o f PI-U other than
.ls provided fn r hv thi s Agree men t;
Report to bo lh panics of thi s agreem ent, :i.n y use or di sclo c:111 ,.s of PH] not
provide d fo r by thi s Agree men t of which SJh c becom es a vmc;
• Ens ... re tha t any s ubcontractors or agcnlS to whom RRC C or ln stitut iou
pr ovide s PHI agree to the same res ln cttons and cond rlrom tha t app ly to
them with res pec t to PH I ;
• Make av:1 il:l hle PH I in accordan ce wi th apphci\bl c l:iw ;
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• Mak e avai lab le 10 the Se,;reiary of the Unilcd States Healt h & Human
Scrvi i..:cs, RR CC I lu stitu tio u 's iutcuml p1act1 cc~. hooks , anti 1ccun b
re lati ng lo the use and di sclos ure nf PHI rece ived pursunnt to thi s
Agreeme nt fo r purp oses of dclennioint: co mp liance wi1h .1ppli ca ble law ;
Pro vid e infom 1::u10n requi red 10 make ~n accountin g of di sc los ures
p ursun n1 to appli c able law,
• Al tb c termi na tio n of t!Ji s Agr~cm enl, retu rn or des tro y all PH I in any
fonn recei ved pur suant to lhi s Agree ment nnd n.:t ain no copie s oflhc sa id
PHJ ; aml
• Thi s Agrccmcn l 111:-iy he :1 mc nd cd fr om tim e 10 111n e, if rmd to th e ex tent
required by the provi sious of HIP AA und th e reg ul atio ns pro rnul ga 1cd
t~ ere und er, so th a1 1!11 s Agree ment is co nsis ten t the rewi th.
9. Termination. This Agreemen t ma y be termi nated as follow s:
a. fur Cu ll\·c ui crn.:t'. E1tl 11:::r Puny 111ay tcmnimth..: thi ::. Ag rec rm.:□t fur ,my rcuson by
providi ng nin ety (90j day~ wr itten notice to the other Party of its inten ti on 10
1cmtinot c, prov ided 01a1 Clini cal S 1udc n1 s shnll be pcmti n cd lo co rnp lelc Cliui ca ls
thm bega n pnor to th e lcrmrnat io n 11ot1 cc.:.
b For Defa ull. A Parly wi ll be co nsid ered ,n defau h of i1s ob lign tio us under Ibis
Agrc crncnl if sudt Party should fa il to ob serve, 10 co mply wiU1 , or to pcrfonn uny
lenn , con diti on, or covena11 1 co mai ned in tbi s Co ntrac t and such fui lurc co ntinu es
fo r ten (10) days afl cr lh c non-dcfaulling Pany give s th e default ing Party wrillen
noti ce th ere of. In th e event of defau lt , the non-defau lt ing PHr1y, upo n writt en noti ce
to th e dc fa ullin g !'an y, may tc mti nalc thi s Co ntra cl as of lh e date spec ifi ed io 1he
no1i ce, and may seek s uch oth er and fur th er rel ief as ma y be provided by law . To the
ex tent reaso na bl e, th e Pnrti es shnll end eavo r in good fa ith lo prevent th e early
1crmina ti o11 of :my ongo in g Clini ca l as a result of th e 1en11 ina t io n of thi s Agree ment
und er this sectio n.
I 0. No Third Party Beneficiari es. h is expre ss ly und ersioo d and agreed 1ha l enforcc rncnl
of th e tcmls and co nditi on s of thi s Agreement, and all right s of ac ti on relati ng tu such
c11 fnr r.emcn 1 sha ll he str icll y reserved 10 the parti es :mrl nothing co nt;1inerl in thi !-
Agrccmc nt shall give or al low ru1y suc h claim or ri ght of ac tio n by any oth er or tbfrd
person . It ,s the ex pr ess mtcnh on of the pa rtie s that any pe rso n olhe :-than a pany to th is
Agrccmc111 r .;c c1vi ng scrvicc i: or be nefit s und er thi s Agree ment shall be deemed l o be nu
inciden tal beneficiary only.
11 Juri!i tliclion and Venue. Tlti ~ Agn..:c rn cul sha ll be gove rn ed by th e la ws uf th e State uf
Co lorado, a11J a ny legal ac tion co nce rnin g lh c pro visions hereof shall be brought in lh e
Co unt y of Denv er, St ale of Co lorado.
12 Assi gmncnl. No assignment of th is Agreement or th e rights and obli g:llions hereund e r
sha ll be vali d wi thout th e prior wr in en appr ova l of the pa n ics .
) ) w~1i ~er . The WdiVC I by c i1.h c1 r ,u ly uf ii br cui.;h UI viul..i liuu uf ;.111 y p1uvi .s 1un u r Lh i::.
Agre cmcn r sha ll not opera te as or be com:tru cci 10 he a waiver of aa y s ubseque nt hrrad1
Pf the sam e or oiher prov ision hereof.
14 . /\nti -Di sa imination . Th t part ies ag ree th:u 1n the pcrfom"l.'.lncc of this Agreement ,
there will be no disc riminilti on again st Clinkal Studen ts. employees , or other perso ns
Pagr 6 of S
1cl u1cd tu 1ui.:c, co lor, sex, 1cligi o11 , CH,;ctl, age, uaciu rn.il urigin, scx unl or iclll ;\li(m, or
rlisab ili1 y
15. Entire Agrecmenl. Thi s Agree ment co nstirul cs 1hc entire .i grccmen 1 be tween th e
pnni e" aml supcrsedt:s rrn y previous co ntrac ts, understand ings , or agree ments of th e
pa rt ie s , whc1h cr orn l or wri ucn, concern ing the subje ct ma11cr of this Agrl'c rn cn t
I 6. A111 c11d111 cn1. ;\uy a111cndmc 11t to 1his Ag1cc mc11 1 mu s t be in wri1ing and mu st be sign ed
by 1hc panics.
17 ~cvcr :1bilil"y. In th e event th al au y provi sion of lh is Ag ree men t is held un cnfo rccabk
fo r any rea so n. lhc rcmru ni ng provis ions of 1hi s Agrce mcm sh:1\1 rema in in fu ll for ce :rn d
cffccl.
18 C om mc11 cc m cnl . Th is contr act s hJJI commence on 1hc d.i tc si gned by 1hc S1a 1c
Co ntrolle r or dclcgmc
INS T ITUT ION Address:
Phone ·
Fa.,
Co11t:1ct 11amr :
Email :
CUL i.EGE Address :
Phone:
r-ax .
Co nt ac l nnmc:
Also :
Ph one:
f..11h 1il.
ENGL EWOOD FIR E DEP ARTM ENT
1(, I ~ S Ela1i S1
Englewood, CO 80 I I 0
03-762-2476
303-762-2406
RED ROCKS COMMUN IT Y CO LL EGE
fn stru cti onn l Se rvices , Dox 35
l.akcwuuJ, CO 802~8-1255
)03-9 14-63 4 3
303-989-6285
Lo ri Bums, RN , MSN
Dea n of In structi on
Ro bc n Vroma n, EMS f-acu hy
,03-9 14 -65S?.
ru l1cn . vro 11m11 (Uh 11.:"' .cJ!y
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Page 7 n/8
T H E PAR1TES H E RETO H AVE EXECUTE D T HI S CO N TRA CT
" Per~om s l~11i ng for Co n1 r11r 1or hereh)' swc:ir 11 nd affirm 1hnt lh t'y arl' nulhorlze d lo acl on Con1 r11c 1or's hl'hnlf and
uckno" ll•dcc th:h the S 1a 1e is relyin g on I h ei r rcprese n1 ado n5 10 ch ar cmc1.
CONTRA CTO R
ENCLE \\'0011 F I RE 1,EPA lffM ENT
Dy. Jrunc..; Woodward
STATE OF CO LOllAOO
Bi ll Rill er, J r, COV EllNOR
Sti1 1c of Co lornd o. Departmen t of Hig her Edu ca uon , Stu1c
Oonrd fo r Commun it) Co ll eges nm! Occ up 111io 1ml Ed ucauun ,
for the use and be nefit o f Red Rocks Co mmun ity Collcec
Titl e: Mn yo r
C. Mic hele Huncy , Pre si dent
•Signu turc By: C. Mic hele Hane y, Pres ident
Onie : _________ _ Dal e: _________ _
21,J Cv:1l1 m.l u1 Sig1,,1\1 11 t: if Ncctl cll
I1 y: Mic hael Pa t1aro1.1 i
U '.GA L R F:\'lt:W
Jo hn W. Su1hcrs, ,uomcy Gcncrnl
NOT REQU IRED FOR TIII S CO NTRA CT Ti1I ..:: r1 rc Chie f
By:. ________________ _
'Sigm1.1urc S1g n nt 11 rc -Assi..;tn nt A11om cy (;(•nt·rn l
Da 1c: _________ _ D,1l c , __________ _
ALL CONTII ACr s REQ UIR E Al'l'llO VAL BY T II E STATE CONTll()LLEll
C RS §24~30-202 requ ires lh e S 1n 1c Co ntro ll er 10 nppr ovc a ll Sta te Co ntncls. T hi s Co ntract is not v:.a lid until
si gn ed un d dnt cd below by the S 1nt c Controll er or dclcgn l e. Co ntruc l o r is n ot n uthorizcd to begin
pcr ror mnn cc unlil such tim e. tr Cor11rnclor begins performing prior th ereto, th e St ate or Co lorndo is not
ob liga ted to 1rny Contrn ciur for such pcrformnncc or for :my ~ouds n nd/or ser vice s p rovi ded tu.•rc und cr.
STAT E CONTROLLER
n a virl J . i\1 r llc r111011, C PA
ll y: ________________ _
Pcg!lY Morga n. Vice Preside nt o f Ad min is trJ li vt Service s
Ur Kath y K.noud1s. Co ntro ll er, Bu sine ss Se rvices
Reel Rocks C'.o mnuuuty lnll c(•.e
Stnw Controlle r Dcl cg 111cs
Da t e:
PtJ!]I 8 0/"
RED ROCKS COMMUNITY COLLEGE
AGREEMENT APPROVAL AND DISTRUBUTION TRACKING
Responsible Initial &
Action Person Date Notes
Standard tem11 late us e d?
AGREEMENT Jane Banzhaf
INIT IATED X6 369 Yes -No -
Renee Archu leta Revi sio ns?
REVIEW Purchasi ng Ag ent ra
(or alternate ) I Yes X No I -
Peggy Morg,n
SIGNATURE V P Business Servi ce s
(or alternate)
Mi chel e Ha ney
SIGNATURE RRCC Pres iden t
(or alternate)
MAILED TO
V ENDOR
ORIGINAL
RETURNED
TO
DEPARTMEN T
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• COUNCI L COMMU ,'IICATION
Date : Agenda Ite m: Subject :
Ma rch 2 1, 201 1 '· 9 C 1 _ Reso lution fo r a Supplemen tal App rop ri ati o n to the
201 t B~d get fo r Ad ditio nal Exp enditures re l.1 ted to
Security Se tvices fo r the Li brary ,erv ices Departm ent
Initiated Br :
Fi1 1Jr1 u: dllU ,\d 1•1i11 i~t1<1ti vc s~1viu~:i, D eµ,11 lJ 11 e 111
l Staff Source :
Fr,111k G ,yg l~wiLL, Dir ec to1
COUNC IL GOAL AND PREV IOUS CO UNCIi. ACT ION
rity Co unci l pa sse d the 20 1 1 Bud get and /,pp ropriali on s bil ls fo r ordin;rn ce,; nn fin al rPa din r,
Octob er ·1 a, 20 10.
Ci ty Counci l dr sc u:;scd thi~ sup plcmcnt,11 ;i pp rop ri:1 1ion ,J t the Fc b ru.i ry 12, :::!O 1 I Stud y Session an d
directed staff 10 pr ep ar e J suppleme nt al i1ppr opri at1 on fo r secur ity serv ices tsecun ty guar d) in the
Libra ry.
• RECOMMENDED ACT ION
•
'~t;-tff rPC"n mm@nrt ._ lity rn11n r il it rr rnv lhP rl ll .:idw d r?,;.ol111 ion fn r ,1 sup r lemP nt;il approp ri atio n to
the 20 11 Bu dg e! fo r Li brary Services fa, secu ri ty se rv ices (secu rity guard ).
GEN ERAL FUND :
SOURCE Of FUNDS :
U nrese rved/Undesign at e d f und Balance
U~E OF FUNDS :
Libra ry Services Department -Secu rity Serv ic es
IJ ACKGRO UND , AN AI.YSIS , AND ALTERNAT IVES IDENT IFIED
5 10,000
$10,000
The sup plem en t,\! app ropn,1 11on fo r 20 11 is prese n ted for Coun cil's co nside ratio n ,1t thi s ti m e
because the need fo r secu ri ty in th e Li brary has increase d and is cons id ered critical 10 th e hea lth
and safety of City staff and th e Lib rary's pat rons.
FIN ANCIA L IM PACT
Th P l!Pnp r;1 I Fund 'i;, un rei;,prvP d/11ndei;,ignr1t Pci f1,nd hri l~nC"P w ill rlPnP~~p s·,o,ooo vvi 1h the passage
of thi s reso lution .
LIST OF ATTAC HMENTS
rropose d Reso llJti o n
•
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RES OLUT ION NO.
St::KI ES OF 20 1 I
A RESO LUTI ON APPR OV IN G/\ SUPP LEM ENTAL APPROPRIATI ON TO TH E 20 11
BUDGET FO R AD DIT IONAL EXP LNDITU R.ES RELATE D TO SECURJT Y SE RVIC ES FOR
r HE LIB RAR Y SERV ICES DEPART MENT .
\VHE REAS , the Cit y of Eng lewood is requ ired by C11 y Chart er 10 ensure 1ha1 exp endi tures do
no t cx.c ec:d lega ll }' adopte d ap pro pr ia 1i on5; and
WHEREAS, the 20 11 Budge t wa s sub miu cd a11 J app roved by the Englewoo d Cit y Co un cil on
OL'.tobcr 18, ~O IO; and
WHEREAS . the need fa t sec uri ty in the l 1l•rary has inc reased and considered crit ical to the
healt h and s;1fety o f C it y sta ff and lh c Lib rary 's p;.Lro ns; and
WHEREAS , th e pa ssa ge of this Reso luti on will ap pro pri ate fun ds fro m the
Unreserved/U nde51 gnated Fu nd to the Li brary Servi ces Depanm ent Fund 10 be used fo r sec u n ty
sc rv i~cs fo r 1he Englewood L1 br:uy .
NO W. T HEREF ORE. BE IT RE SOLVED BY TH E CITY COU NCIL OF THE CITY OF
ENG LEWOO D. COLO R.AD O, AS FO LLOWS:
S<..-c tion I. The Budge t fo r th e Gene ral Fu nd of th e City o f Englewood, Colorado. is hereby
amende d fo r the yc;tr 20 I l. as fo ll ows;
2011 SU PP LE MEN TAL APr,W PRJ A T IO N
GENE RAL F'UN ll :
SOURCE O F FUN DS:
Unrcs c rve-d/U mJcs igmHed f und Balance
USE OF FU N US:
Library Services Dcpa n mcnl -Sccuri1 y Se rvic e s
S I0 ,0 00
S I0.000
Secuo p 2. The Ci1 y Ma nager nnd the Direct or of Finance rind Adm1111 str:1t 1vc Ser.'ices arc
hereby :\Utho1i zc d to m:.1 kc th e above changes to lhc 20 11 Budge t for 1hc Cit y of Eng!cwoo c.l .
AUOPTEU ANU Al'PKU \11:IJ 1l us 11,1 da y ol March, 201 I.
ATTEST .
James K . Woodward, Ma yo r
Lou cri!-hia A . El lis. Cit y C le rk
I, Loucris hia A . Ell is, C11y Clerk for th e Lil)' of Englewood, Colorad o, hereby ccn1l y 1he
abov e is a true co py of Resolu1i o11 o. __ . Serie s of 20 I I .
Loucri shia .~ Elli s, Lil)' Clerk
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COUNCIi. COMMUNICATI ON
Date:
March 2 1, ~()\ \ I
Agcnd,, Item:
9 C ii I
Subjc<I:
A pprm al o f LJ es kl o p Com puters l'urchase_ ,
l niliotcd By:
ln(or111a tio11 Te Ll 111 ulugy Deµ .. H tmt'n t I
Staff So urce:
Jeff Koni shi , D11 ecto r
COUNCIL COAL AND PREVIOUS COU ~CI I ACT ION
City Co un cil has made cl pri ori ty of ensur ing that the Hy prov ides an d maintain s a qua lit)•
in fr astr uctlir e, 1ncl udmg ti -.~ tec hni cal infras tru cture .
N o pr evio us C ou nci l ac ti on ha s been t;ik , ., o n 1h1 s p;.rti culJ r p urchase
RECOMMENDED ACT ION
Appr0\·1 e, by moti on, th e purchas e o f repbce me nt dcs k1op ,~o mru1er~ frnm !hP lmvei:.1 :1 cr t>r')tr\h lP.
bidde r'. Pro acti ve N el\•\'ork Manage ment , in the amoun t oi 556.21 ~-
BACKGROUND , ANA LY SIS, AND AI.TERNAIIVE .S ID EJ\:"(IJ"IED
Sin ce 2008, th e st rate p.y fo r repl ac ing des ~r ,,r comput ers \\as es t ablished to be every lo ur yc a,s.
Based on prev iou s expe ri ence, deskto p computers th at were used in producuon fo r nco re th an the
four yea rs wer e outd ate d and requ ired more service . 1 he cos t of supplie s and reso urce time to
se ·vice ag ing dtsk t.Jp co mpL1 ters was os t pr ohi biti ve co mpar ed lo dpo ppm g pr ice s of new
co mput ers.
\Ve h,we com pil ed our spe~1f1cau ons for des kt op com rJute,s and rece ived th ree quotr s ince all
quo tes we re ba sed on the exac t sa me :;peciri c.,ti ons for the des ktop co mpute rs, th e low es l c;uo te
W3!, l'h U~t.!11 .
FI NANCIA L IMPACT
The compu1 e1 repla ce ment l>w...l ge t fur tl1 i~ µu1Ll1 J~~ b S-74,000 and 1s the Capi tal Pr ojec t, Fun d
l/vl"<'C P). B.1se d o n rhe th ree bids, the one se lected will all ow 1h e City to purcha se th e deskto p
compu t ers to be repl aced in 2011 and ha-e funds avai labl e to purchase 11 add it ional repla ce ment
lapI ops and addi ti ona l sp ar e des ktop computers whil e 11,I I remai ning SJ,000 und er bud ge t.
• LI ST Of ATTACH MENTS
Ven d or Q uotes
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xerox i)
~SE
P1r11 ow
~Av-e·ee 12
~!7AvaADA
AUfi,IUV
Proa ctive Network Management. Inc.
Lo rry Lutum
!'bone JOJ..UJ UJO • Fn: 10J-9 U-UJI
1 l ◄Su wb ◄00 C •,1.SIU1tlOO S.1l 1l..ol.,C ir,,Uu b 8-4 111
OUOTATION
G•nulnt Window, 7 Prohulon1l '4-bH . R1011 lr11 minimum Ol l b rnemorvl
tMD £thlnn II U AU ) CGG.n r. 2nlh l 7 c t r.ht . HT hut l O P r M HIOr
~ V!UUV
VE l OU V
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UG Cni"ttl H1 1'dOrl n
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V~lOl.lV
I HPUSBSIOod o,dK,,..,,. .
vaouv HP ComJI O 1005 Pro Co,,,nuv Kit t OUU ltV•ll)l(IOC DOWlt (O rd
AVMUV HP
Ulll.00 UU!LOO
=~--+--+--------~,,~,~-,.~ .. "'.,"',,.,",,"',=o,ln.adbU1 l~•■-c:n"-=.,,c,,,~w-.. -.-,,.---------+----+-----l VF7 n,w
VHUO,V
ve.eu.1.v
VE51U,V
VE '4ll.V
VllOU.V
OL1li4
''"Mt n•oryOcltlon~•••
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Down r111110 Mt1PCl-1')SOD l,~I t: Mnorv,S11!1H1 c 1:
""'M1nlO.i•1 0 n1io 1"0
02 Oo,,.n~••dt lo IICiQ b 72.)0 rttm SAlA H ■r<: Ori~•. S u b1t•c t:
... Vld110 1Joa1Jdo 0 1lon0,'"
fl &TIR1d1 onHO •~~ 51)m b0u1I I-Hd PCl••IIVlctoCuo:
•0 V.d1ttC11>1•0 liot1•••
0 HP n'.'id la Ol.1 dull.f\H~ c:onnoc1or t &blt OMS5t t om1>1tlblt
•I HY.100
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l,0.00
5E2.00 1,71)1.00
$l2.0O 10.00
~~J~.~;'~'v===t ='~~~H•::;·:··:"':'~":'.'."~":":'"'.:'.'~Th'.'.'.l,~m:'.'.Od:'.'.''~··:'":":':l~:'i-::'~ .. t;~.f:l~j',~~.:t'.,1';,j'~~":~.:C;'.oo'.;:~-:·"''.'."'.'.'.':'.'.~:'.'.'"::::":::::::::::::::t:::;~·:•00;t::~"~-00~
11J •U J.V 0 HP .L.Yur, !It.rt Bu1ln,u O1 wOn U ■W1rnnl',IUpa-.d 1 J\00,00 ,o.oo
Yi; •111.v__ 0 HP ~Yu,. llut Butlneu Da1 ~•.tt • _w:'"'":~U-~r'MI • SUt ,00 ,o.oo
... Plltl no c.r HP WSCA-11 1 NASPO s 1111 Contr1c r •
-"N OTE: Prtdn I I.lb Kl to c:t11ng1 ... ttl'IO\fl notltl ... , H-1•11 P1tk&rd .
l h 1nl y0ulo r tt11 011DOr1 1,mltvlO U IV 1 0111
Prkn 1u b 1<:t t0Sta :1 T1,1.1ndht lnh1 HtU12.00
BILL TO :
ANDY MA Y
1000 ENGLEWOOD P,<WY
Ac:t oun1s Payablo
ENC:I EWO D. co 811\ ,o .2 1n
Cus\O"JIOI Ph one 11'30] 783 6840
COWG.com I 800.S9 4.4ll9
SHIP TO :
C1 TY OF ENGLE WOOD
A'tM IIOn Ta ,,NO V MAY
1000 ENGLEWOOD PKW Y
ENG I.EW OOO. CO 801 10,'37)
Contact ANDY ,-.1 A Y 30 j 7836840
Customer PO ,, OE S>:TOP S
MATTHEW OLSZEWSKI 877 .3 25 ,82 19 FeaE ~ Ground
2 10923
220313
22621 ,.
COW Guv.:1111 111mt
230 North M1 lwau~oo Ave
Vernon Hill s. 1l 60061
Pnono 847 311 5000
•
H P ::.o GOO D co~oo 2~000 40 0 W7P CVR
Mlg!' U SO•VS626UTa AOA.
Cu11\ <ti..1 N,ll•u·,,,1 IP A T11¥h Sutulluu:.
08305?
Hf' S B 3 )00 f:8<100 500Gfl <IG6 WIP O'IR
t.Hgll H SS•VS799U T UA BA
Conu acl "'mIonuI IPA Tocn s0I0110ns
0S JC 52
~I P 5 8 6)D~P 8 /~ 2~VUtl 4L>H W/P D VR
Mlg n H S8-V$649U~ r.,o..r,r..,
Canuact N:n IonaI 1P,, 1 ocn Sol ut,ons
083(52
H P SB 3000 E 7600 320 GB ,$00 W7 P C VR
Mtg i: H58-V S924Uh'At3i\
Con:iac! Nation al IPA lecn Solut1011s
083(52
OE<iOO SPS
SALES QUOTATION
Maste rca,dNisa Govt
SU BTOTAi.
F REI GHT
TA X
7:1) 16
L/4 SU
t .&126
)~.,.,.,=-•< .. ,..,,.-.-1
5278729 21111201 1
GOVT-EX EMPT
73J 10
684 ,e
6 1-1 :io
6J 1 26
2,733 20
0 00
0 00
usc.urmnC}
TOTAL • 2,7JJ 20
P lease rom1 t payment to ·
C OW G;,wu 11u1 ,u1II
75 Rcm1t1a ncc D ri ve
S i.lie 15 15
C n1c ;igo. IL (()6 75 15 15
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Prin t Frien dly
InsighL SfC IOR
Ouo 1c Name 2011 PCOrdcr
Ouo to Numbm 0212756637
Shipping Information
Shippi ng Add ress :
Ci ty 0 1 E ng lew ood
1000 Eng lewoOd Pa-kway
SH ER I DAN, CO 60 110
Pan P
Contract: Oµe~ M <nket
!Quot e H1s1o ryl
Oo scrlptio n S IOCk Oty
Page I of I
1-800-INSIGHT
P.!.!n.! I c loso
Unil Pncc To ta l Pritt!
S625 93 S57 ,59 I 08 !
Subtolal $57 ,5 91.06
Sh1pp 1ng Estimate Not Ootermlnod
T,n . E~\1 mrJlC $4 ,324.97
Toi.i i $61,916.05
t.BOUT INSIGHT P ubbc Se e10, I 1nvo11or flf,lahori, I C,UH1' I P rn,,1cy Statemen t I Bus n o:~ & Aolv•r, P ol,cit, I
a e name ~.. 3/10 /20 11
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Da te:
/\·1arc11 2 t , 20 11
Initiated By :
C O i INCi!. COMMUNICATION
Sub ject :
Amendi ng an Inte rgovern me nt al A~rccrne nt
be tw een the C ity and Arapa hoe County
Staff So urce:
Co mm unity D eve lop ment D epa rtm ent Jan el Grim m ett, H o using Fin anc e Sp ec ia li st
H arold Still, Senio r Pl an ner
COUNCIL GOAi. AN D PRF.VIO US COU NCIL ACTION
l ow t..1 1 pa sse d U rd 1nance N o. 22, ~eri es of LUUIJ relatin g to the part 1c1p ati on in the Urban Count y
Enl illemenl Pro 8ram fo r Comm unity D ev elo pm en t Blo ck G ran t (C D BG) and H O M E f unds fo r Fi sca l
Years 20 10 thro u~h 20 12, and also pas sed Ord in ance N o . 34, Seri es o f 20 10 author izin g the
exec ut ion of tw o in tergove rnm ent al i'l gr ee ments for the H oustn g Reha ilit at1011 and H andyman
Pro ject an d th e Ene rgy Effi cient En g lewood Proj ect fo r 2010 C D BG fun di n
RECOMMENDED ACTIO N
Approve a bi ll fo r an o rdi n ance aut ho ri zin g an amend m ent to t he Inter gove rn m ental Subgran tee
Ag re em ent fo r the 20 10 A rap ahoe County Com munity Oevelo p111 ent BluL k G 1d 11l P1ug 1J111
between th e A rapahoe Bo ard of County Co mmissioners an d th e City o f Englew ood for th e l:n ergy
Effi cient Englewood Pr o j ect. Th is amendm ent w ill increase the am o unt of the contract to $1 2 7,500.
BACKGROUND , ANALYS IS , AND ALTERNATIVES IDENTIFIED
The Federa l Co mmuni ty D eve lop m ent Blo ck Grant (C D BG) Pr ogram p rovides 8rant s to unit s oi
loca l gove rn ment and urban co unties 10 m eet hous in g and community develo p ment n eeds. The
objec ti ve of th e Program is ach ieved th ro ugh p ro jec ts d eve lop e d bl' th e locJI gove rnm ent th at are
des igned to bive priori ty to th o5e activit ie s that benefi t low -il nd m o de r.:i te-in co m c fo m 1li cs. Fu nd s
,re all oca ted by !i tatutory fo rmu la ti) each en tit lem ent a rea. A rapahoe County is an app rove d
entitl ement area . Th e gr;,nt fun ds a re di slr ibuted by Arapahoe Cou nt;, to each pa rli ci p ating ci ty
withi n the county.
In early Janu ary 20 1 t , A r,1paho c County had no t yet iss ued Jh e N o ti ce to Pro ceed for th e H o usin g
Re ha bi litati o n an d H andym an Pro j ec t (Re hab Proi ect). Tl,e rnntrac l complc1r o11 d ate ._,a s A p ril 30,
20 11. Th f> Rt h,,h Prn je c1 h;:1d ;"t lc;o rPreive rl prog ri\m inrnmr w hi ch hy reg ul;i tio ns must hp PX pPn rf Pd
before an y c urrent CDB(j all ocatio n could be utili ze d. txpending program incom e fi rs t in creas ed the
pr obab1l11y that the Reha b l'roi ect awa rd woul d not be ex pea d ed by th e April 30 d eadlin e. Th e E3
Project had received it s N otice to Proc ee d on O rt,.hrr 14 , 2010 Jnd is successfull y in l erv ie w ing
fam ilies. The E3 proj ec t could ass ist nine fami lies r '"' has already creat ed a w aiti ng list du e to th e
de mand from th e co mm unity. R th er th an retu rn · ·• •he Re hab Projec t funding to Arapa ho e C o un ty,
on January 10, ~0 1 t , staff re .Juest ed th e $50,000 er 201 0 CD0G funtli ng app roved fo r th e Rehab
Pr o jecl b e re all oc;11 cd 10 Ihe EJ projecl. Arapa hoe Coun ly ap pro ved Ih e requ esl and issued Ihe
allach "'d amendmen t fo r Coun ci l approval.
rh e am endmen t mod ifi es th e En ergy Effi cient Englewood (E3 ) project as follows:
I . Rea ll ocates $50,000 o ri gin.ill y award ed t o the Rehab P1 ujec t to th ~ E3 p1 oj c t,
2. Increases th e c3 pro Icc t bu dge t fr om ~77,!>UU to$I 27,5 00;
3 . In creas es Ihe number o f househ olds served from 9 to 14 ho mes ;
4. Ex lends th e E3 pro jec I comp leti on dal e fr om A pri l 30 , 201 1 10 Ju ly 3 1, 20 1 I ;
5. Elim ina les and ormts the 2n n/n m ~trh rPrJtlir Pmen t fr om th e homP.ow nPr; and
6. Mocl,fi cs th e bu dg et and perforr ance sta nd ard s to re fl ec t th is chang e.
FINANCIAL IMPA LT
Th e exis t ing employee s in Communitv D eve lopmenl arc availab le to administe r !he projec ts and
thei r sa laries and ben efi ts are p;1 rt of lh e Citys cont rihur 1nn. Th e City will 11tili 7P .i portion nf the
CDIJG funding fr om th e E3 Pr ojec t (e st. $7 ,500) 10 p,rt1 .1 llv offset th e cos ts o f th o se salaries and
l •t!ll t:fl t:,,
LI ST O F ATTAC HME NTS
Bi ll for an O rcl 111 ance
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ORDTNANCE NO .
SERIES OF 201 1
BY AUT I-I ORJTY
,COUNCIL BIL L NO. 17
INTRODU CED BY CO\.fl\"C TL
MEMBER _____ _
A DILL FOR
AN ORD INANCE AUT HORIZING AN "AMEND MENT NUM BER ONE TO THE
COMMUN ffY DEVELOPMENT BLOCK GRANT (CD BG) AGREEMENT SUBGRANTEE.
CITY OF ENGLE WOOD PR OJECT NAME: ENERGY EFF ICIENT ENG LEW OO D (E3)
PROJEC.'T NUM BER : EN HS 10 12".
WHEREAS, th e Cit y Cou nci l of th e Cit y of EnRlewoo d app roved th e exec utio n of an
ln tcrgovcmmcnt al Ab'l"Cc mcn t between the Ci ty of Eng lewoo d and Arapah oe Co uut y by pa ss age
of Ordin ance No . 22, Series of 2009, cove rin g th e Ci ty's participa ti on in the Arapahoe Co un ty
CDBG Entit lement Pro gram fo r fundinn years 20 10 th rough 20 I 2; an d
Wll EREAS, th e Engle wood CHy Cou ncil pa ssed l{esolu uon 7 1. Scn es of 2009, supporti ng
I-l ousing and Co mm unit y Development that authorized submiuing an appli calion for 2010 CDBG
t'und i ng , and
WHEREAS, the Engl ewood Ci ty Cou ncil approved Ordi na nce No. 34, Se ri es of20 10
app roving and au lh orizi ng the int ergovernmental sub grn lllee agreement fo r 20 IO CDBG Ene rgy
Efficient Englewoo d Project whi ch ha s been categorized as, hous111g rehabilitati on activi ty; and
Wli.EREAS, the passage of thi s p oposed ordina nce authorizes Amci.Jmcn t No . I , modify ing
the Energy Efficient Englewood (E3) projec t as follows :
I . Rca ll oc 3tes $50 ,000 originally awarded to th e I-l ousin g Rehabil i,dt ion and Handyman
Proj ec t to th e E3 project.
2. Inc reases U1e E3 project budget fr om S77.500 to $1 27.50 0.
3. Increases ihc numbe r of households served from 9 to 14 homes .
4. E<tend s the E3 projec t co mpleti on da te from Ap n l 30 ,20 1 I to Jul y 3 1, 20 11.
~. F.limin.itr.s :t nd omit s th e 20% m;ur:h requ ireme nt from th e homeown er
6. Mod 11i es chc bud ge t and perlonnance standard s to rcllect thi , change .
OW , THEREFORE, 13E IT ORDAINED DY TIIE CITY CO UN CIL OF T HE CITY Of
ENGLEWOOD . COLO RADO , THA T :
Secti on I. The City Co unc il o f the Ci ty of Eug lewoo d , Co lorado, hereby approv ed
Amendm ent Number One [J th e Conununit y Deve lop ment Bloc k Name : Energy Efficient
Englewood [EJ) P,oj ec t Number. E. HS 1012, allac hcd he reto as Ex hibi t A, is hereby accep ted
and approved by the Englewood CHy Co un ci l.
Secti on 2. The Ma yo r is hereb y auth orized to sign sa1 ,t Amc ndm c111 No . One for and on
beha lf of th e Cuy of Eng lewood, Co lor>do .
l11trotl m;cJ , read i11 full , and pa:,scd on fir st rem.Ji ng u11 th e 2 1st ll ay uf March, 20 11
l'u b h shcd by Tit le as a Bill fo r an Ord111an cc in the C ity's offi cia l newspaper on the 25 th day of
March, 201 1.
Publ ish ed as a B111 fo r an Ord ina nce on the Ci ty's o ffi c ial wcbsue bcgi nrun g o n th e 2Jrd day o r
March, 20 1 1 for thirty (30) days .
James K. Woodward, Mayo r
AlTEST:
Loucrishia A . Ell is, City C lerk
I, Lo ucrishio A . Ell is. C i•y C lerk of the C ity or Englewood, Colorucl o, he reby certify th at th e
above and fo r~iomg is a true t.:upy of a Bi ll fur ;11 1 On.J ina 11 1,;c, int 1u.J u1,;cd, ,call in full , and p~scd 011
fir st rendi ng o n the 21st di .y u fM arch, 201 I .
Lo ucri stua A. Ellis
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AMEN0M FNTNU MH EU ONETOT H E
COMMUN ITY D IWELO l'MJsN T BLOC !< G RA NT AG R EEMENT
SU BGlv\.l'ITEI~: C ITY 01' EN G L EWOOD
!'RO.m e, NAME: ENERG Y EFF I CIENT ~:w:u:wooo (E3)
T'RO ,m c r NUMBER : ENH S 101 2
Thi s First Amendm ent is ma de by and betwee n ll ,e Ci ty of Englewood (SubGrant ce) and the Ooa rd of
Coun ty Co mm iss ion ers of Arapaho e Coun ty, Co lorado (Cou nt y).
WHEREAS , the Sub Grantee agreed lo co mplel e the proj ect know n as U,e En ergy Effi cient Eng lewo od
(E3J proJcct and ent ered int o a Commu nit y Develup 111e11t Dl ock Gra nt Ag1ec111 e11 t (Ag,ccment ) wi th
Coun ty, da ted Octo ber 14, 20 10; and
WHER EAS , the S ub grante e ha, reques ted fun ding fr om th e Hous in g Rchabili ta tio n & H1md yman
Pro1ec t (ENHS IO I)) be rea ll ocated to th e E3 project bud gcl. The $50,000 reall oc ati on i"' cases the E)
bud get :rom $77,500 to $127,500; and
WH ER EAS, the addi t ional $50,000 in funding wi ll resu lt in increa s in g th e ho use hold s ;erved fr om 9 to
14 ; and
WHER EAS, the Su hgrantce has requ es ted a three month extensio n to co mp lete th e project , due to th e
inc reased fund in g. Th e ex tension will extend th e co mple tion elat e fro m April JO, 20 11 to Jul y 3 1, 20 1 I ;
an d
WH EREAS. t he SAFE Ac t and HB 10-114 1 have placed mort gage li cense req uir ements up on th e
SubGranlee that limi t the Sub Gra ntee's ability to sec ure interest in th e p ro perti es o f part icip ati ng
homcownet s. Both parties agree tha t th e 20% match requi rement from the ho m eowner shall be dirninatcd
and omitted from th e ag.-ccmc-o t du e to imp lica ti ons ra ised by the SAFE Act and HB I 0 -114 1.
NOW , THEREFORE , fo r the mu tua l con side rat ion of th e part ies, t11c receipt and suffi cienc y of
which are here by acknow ledged, th e Co unty and S ubGrantcc agree tha t the prujccl uuJget shall
be am e nd ed to $127,500. The numb er of hou seholds se rved will in c rease fro m 9 to 14 . ·n1e
Cou nt y and SubGr antee furth er agree th at U1e proj ect bud get atta ched t o th e origin al Agreement is
co nsid ered nul l and vo id , and th e budget atta ched heret o is now in e ffect und er the ten "~ of U1 e
Ag rccmcnl. The County and Su burantee furth er agree 11ml th e co mpl e ti on da te shall b,·, ,,cnile d
to Ju ly 3 1, 20 1 I .· The Co un ty nn d Sui Grn nt cc furth er agree U1 at ,he 2 0 % match req ui re men t w:11
be climin:i tcd an~ shall be omitt ed 'iu,ll the SubGrn nt cc Agree ment
All oth er tenn s, con diti ons ai1d sec ti ons of' th e uii gin al Co mm uni ty Dcvelupwen: Bl ock G rn nt Agreemen t
not inco nsistent wi th thi s /\mem h11 ~,i t a1c 1t111li ,m cd and i11 cu 1porat ed li c1cin by thi s refe re nce .
/l
In \1/1tn css W hereo f, ~he Pat t ie ;; have cm 1s r cl thi s Amc11 drn cnt to he du ly exe:ut r:cl lrl i~ ______ day •
SubGrn nt l'c: Cit y o f Engl~wuutl
Sign ature Jam es K . Woodward
Board o f Coun ty Commissio nc rS
Arapahoe County, Co loru tlo
n nn Klemm e on behalf o f the Boa rd of County Co mm issione rs
Pu 1:;11:mt to Resolution#-
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PRO.IF.CT BUDGET
COL UM N A COLUMN 13 COL UMN C COLUMN D
l'rojl'C I Aclhili~1 E.stlnrnl rd T u1nl Co~f or CUIJ C Flu 11h Olht r Fund \ Coin nti Utrl
1~11uily ti1 hni:11r m) M l l\llty
f'iujecl ml1ni11istl1t1on, i11cludini: s-1 9,500 SI 0,500 SJ 9,0CO
per..u1u1cl cr,;rr., L.i:--id U:m:d
PJU1 1 tc.s tm,: i.:osu, a11d ~ne1gy
/\ut/i!C05 U
G1:H1L\ ro1 Encl}:.} Effim:ncy l lll,COO S ll 1,000 SIB ,OCO
• TOTAL , Sl 84,S00 $121.!00 157,000
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COUNCIL COMMUNICATIO N
Dale:
March ~1, 20 11 \
Agenda 1t_e111 :_
11 a ij
Initi aled B)':
Fir e Depa rtme n l
\
Subject:
H azardou s Mate ri als Eme rge ncy Planning G ra nt
I
Slaff Sourco,:
Mich ael Pattarozzi , Fire c i ,i e f
COUNCIL GOAL AND PRE VIOUS COUNCIL ACTION
Th e appli r ati o n fo r l his H azard ous Materia ls Emerge n cy Plan ning (HMl:P) Grant su p port s th e
fo ll owing Ci ty Council goals:
• A safe, de(1n an d c1 ttr(lC!1Ve Ci ty (th is grant p rovid es fo r th e tra ining and prepa ratio n
fir elighte rs to re'ip ::md 10 ,1 n d pro tect th a o uze ns of tr.gle .v oo d crcal111 g a safe r c:.,rnmu:1 1ty)
• A prog ,ess ivc Ctty th ,i1 provides res ponsive and cos t efl7cient services (Th is gra nt prL'V ides fo r
the to tal cos t o f train ing n ecessa ry to ensu re h azm at perso n nel i n the C i1 y are well ~~e pared
to resp ond to an in cident at no cos t to di e C ity) .
Ciry C o u ncil h c1s h istorica ll y suppo rted the ap plica tio n for ;:ind recei p t o f fund s th ro ug h va ri o u s
grants to enhanc e c ity infrastru c tur e an d se rvices. Th e Fir e D ep artm en t has previo usl y received
awa1 :f s throu gh th e A~s istance 10 Firefighters Gra nt Program in 100 2, ~003, 2004, d11U 2009. Th e
Fire IJ e partm e nt has als o rece ived E,nereenry Mcrnc1ee ment Pltt nn in g Cr;rn t ill n di ng frnn, ~nn?
th rou gh 20 I 0 .
RECOMMENDED ACTION
Stah recomm ends l 1ty Lounc ,I ad o pt a bi ll ror ,rn o rd in an ce accep tin g th e LO I I 1-1,ll.irtlous
Ma teria ls Emergency Pla nn ing G ra nt Awar d vv hi ch funds two hazma t tra ini ng co ur ses J nd o n e
hazrnJ t exe rci se.
BACKGROUND , ANALYS IS, AND ALTERNATIVE S IDENTIFIED
Th e HM EP G ra nt is fund ed throu gh the Federa l D epa rtm ent o f Tran spona ti on (US DOT) and
dJ1 11 i 11 b l 1.!r•~J by tl w Colur,1 Uu O t:pd1t1llt'rH u f Lu L dl Affd i1::i J11 J ~>.b b tu ~upp o rt haza1do u s m at eridl s
r Ll nning ;t nrl PXP rr ic;.e ;t t l ivi1i ec;, Th e C it y of Fngl,-:.wnnd h,1 s t hr ee 1ra nc;,port ;i 1i on rou tes w hic h ha ve
been des i gnat ed as haz ard o us mat edals rou tes . In additio n, there are n um ero us Ti er II ,ep o rting
fa c ilit ies within th e c itv . Any of th ese fac 1li11 es or rout es has th e po ten ti al to cr eat e acciden ts o r
in cid ents in vo lvin g ha ta rdot·~ 111Jt eri als. I l av in g p ro p erl y trai ned p erso nnel to res p ond to a n d
m a nage th e inci d en1 will gr 1a tl y i mprove th e overall o utcom e o f the inC1d e nt.
FINANCIA L IMPACT
Th e HMEP Gram is a 20% soft ma tch gran1 , mea,1,ng th a1 th e gran t is matched th ro ugh other
cmc,gency managemec t expc rd.tu rt";, in cl uding salaries of empl o)ees involved in emergency
managemt:nt. Tlit-Fnc l \cp.~111111:11t liit!t alieady 1Ucn t1 f1~U l.u rrer ll e .xµem.li tu 1e) ddeqlldl ~ to 111ct td1
th e grant fundi ng, resu ltin g in no addi tional cost 10 th e ci ty tor accep t,n g th ese iu 11 ds. The to tal
amo unt o f the gran t 1s $10,400. Th e city receives $8 ,J W , w hich ,s th e co t of cond uc 11ng th e rwo
classes an d one exe rci se.
LIST OF ATTAC HMENTS
Bill fo r an Ordinance
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ORDLNANCE NO
SERTES OF 201 I
DY AlJTl·IOIUT Y
COUNC IL Bil..L NO . 18
INTRODUCED BY COUNC IL
~EMBER _____ _
AN ORD INANCE AliTHORIZl.:'-J G TH E ACCEPTANCE OF A HAZARDOUS M,\ TER.IA LS
EM ER GE 1CY PL AN! flNG GRANT (llMEP) AWA RD ED TO T HE U :Y OF ENGLEWOOD,
COLORADO BY Tl-IE STATE OF CO LORADO DEPARTMENT OF ' .OC AL AFFAms .
WI-IEREAS , the Haza rdous Materia ls Emcrgc nc} Pl ruming 11-IM EP) Grant is funded 1hro gh
lh c Fcdt:rnl Dcpnnm cnt o fTra.nsponation (US DOT) and ad1 ~1i1u "tc1cd by th e Colo1ado
Departm ent of Loca l Affair s ,md exi sts to support hazardous m~.u.;i;•1s 1,lanning and cxcr cismg
ac ti,~ties: and
\VHEREAS. th e C ity of Englewood h:ss thr ee (3) mmspona ti on route s whi ch ·nave bee n
designated as hazardo us mat erials ro u1 cs .ind there me num erou s Tier TI repom ng fac 11!1i cs wllhtn
1h c it y; an d
\Vl-l EREAS . any of thes e fa cili ti es or rou te s has 1hc po tent ial to create acc id tn ts or i ·•d d··m :-
m 10\vi ng ha 1 ... 1rdous ma terial s: and
\VI-I EREAS, having prope rl y !rained pers onne l to respond to and ma nag e ihc incidco · .. viii
grea tl y imp rove th e ove ral l outco me of ihe in cident ; and
WHE REAS, th e City of Englewoo d Fire Departmen l so ught and was also awarded an
Hazardous Mmeria ls Eme rgency Planning Grnn l (HMEP) which supports the En gle l'OOd Ci 1y
Co uncil goals o f:
A safe. clean aml Clftra ctivc Cny (this gran t pro,..i dcs for the tra ining and
preparatio n of li rr 'igh1 ers to res pond to and protec t th e citizens of Eng lewood
c1ca ting a sa1_1 co nu11u11it y)
A progressive City tha t provides respons ive and cost effic ie111 s u vicc!s (thj s grant
pro vides for th e to tal cos l of traini ng nec ess ary to ens ure hazmat perso nne l in the
Ci ty are well prepared to rc s,,o nd to an inc iden t at no cos t to the Cit y): an d
WI-I EREAS , the amoun t o' the HM EP Grant is $S,320 , which 1s the cost of co nduc 1i ng two
class es :-md one exerc ise;
NOW, T HER EF ORE. BE IT ORDAINE D BY H LE CITY COU 'C ILOF l'l·IE CIT Y F
EN GLEWOOD, COLORADO, AS FO LLOWS :
Sec ti on I. TI,c Ci 1y Counc il of the Ci 1y o f Englew oo d, Colorado hereby au 1horizcs the
acccpto.ncc of the Hazarrlous Ma1cria ls Emergc 11cy Pl a.i 11ti11 g (HEMP) Gram wh.i ch fuJ1J ::i twu
haz.rn .. 1l tra ining courses and one ha2Jna 1 exe rcise, att:ichcd he ret o as .'\t tac:hmL'1'll I .
Introd uced, read in full , and passed 0 11 lirst readin g on 1hc 2 1' d.y of March , 20 I I.
Pu bli !>hL•d by T i.le :1 s a Bill for an Ordinan ce in th e.. .:11y 's offi c iJI newspaper on 1he 25 1h day of
Mnrch, ~0 1 I
Publ ished as a Bill for an O rdinance o n the City's official webs ite begi nrnng o n 1he 23rd day o f
Marc h. 20 1 I fo r 1hirt y (3 0) day s.
Jdmc :-. K. \Vuu<lw anl , ~1ayur
Loucnslu n A . Elhs , C11 y Clerk
!, L oucri shia A . El ds . Ci 1y Ch:rk of the Ci ry or Englewood. Colorndo, hereby cc n ify th at 1h e
ubove and fore goin g is a tru e co py al a 8 1II lor an Urdmanct.:. mtrodu ccd, read m fu ll. and pa ssed on
fir s< read ing 011 <he 2 lsi da y of MJrch. 20 I I.
Lou cri slUi..1 A. Ell is
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H MEP : I IE~17 1ll98
Fonn of Finan cia l
Ass istance:
Al!rL1.m1 1!11t ld cntlO ctit i un :
Co ntra ct En cumbran ce#:
Co ntr ac 1 Management
Sys temµ:
f.r o jcc t Inform atio n:
P,Jjecu'Award Number
Projec t Name :
Pc rfo nmm cc Pe riod:
Dricf Dc 1c ri p1ion of l'roj ccl /
Assis tan ce:
AGREEM EN T
Betw een the
STATE OF COLORADO
DEPARTMENT OF LO CA L AF FAI HS
A nd th r
C IT Y OF E GLEWOOD
Sunim ary
0Lonn Award Amouni: $8 ,320.00
11 EM7 l l-1 98 (DOLA 's primary identific ation h f o r thi s agreement)
(Su,re of Co lorado's prima rr 1den tijica1ion # for 1/i,s agreement)
I IEMil.!:!2.fi
City ot Englewood haz mat 1rain 111 e
S1an Da1 c: The Effec1i ve Da le End Daic : 9130 /20 I I
The City_ofE1wlcwoud wi ll be co nduc1in e a CAMEO haz mat 1raiain g and
rnb letop exercise for th e F ir e Departm ent.
Pr ogram & Fundin g Informati o n :
l'rogr:im N3m e Haz ardous Ma tcr m!s Emcr gc ncv Prepared ness (HMEP)
Cau,lug of Federa l Dome s1ic As sis 1ancc (C FDA J Number (,f federal fund s): 20 . 70 3
Funding Accounl Cod u: I 0017 111/F ITll/37 11 1/5 I I 0 ___________ S3 320.00
~orm Rev ised 0-1/20 10
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:n
e
n
t
l
IIMEP : II EM7 11-19 8
TABLE OF CONTENTS
I. PART IES .
2. EFr-1'.CTI VE DA T E AND NO T :cs OF NONLI ADI LI TV .....
J . RECITAL S ..
·I. DEF IN ITIO NS
5. TERM and l:AK L Y TE RM INAT IUN .
6. STATEM EN T OF PROffi CT
7. PAYME NTS TO GR.ANT EE
3. REPOR T ING -NOTIF ICATION .
9. GRAN TEE RECO RDS
10 CO NFI DEN TIAL INFORMATION -STA TE 1n:r n1ms
11. CO NFLI CTS OF INTEREST .
12 REPRESENTAT IO NS AND WARRAN TI ES .... .
I J INSURANCE.. .................................... .
14 BR.EACH
15 RE MED IE S ..
16 IIOT ICE S and REP RE SE NTATIV ES ....
17 RJ t;HTS IN DA T A, DOCU MENT~, AN D COM P U !Ell SUH\\'.\.RE .
18. GOV ER.'J MENTAL IMM UN IT Y
19 . STATEWIDE CO NTRACT MA NAG EME ~T SYST EM
20. RE STRICT ION ON PUBLI BEN EFIT S
2 1 C.ENERAL PR O VISIONS ..
22 CO LORA DO SPEC IAL PROV ISIONS
SIGNATURE PAG E ..
EX H!BIT A A.l'l'LI CAB LE L •\ WS
EXHJl3IT 8 -STA T EMEN T O F PR OJE CT (SO P) ..
EXH.IBJT C -GRANT A.PPL! ATI ON PA CKAGE
FORM I -GRAN T FUNDING C HAN G E LETT ER
l. '.'ARTIES
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5
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7
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9
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17
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Thi s Agr eemen t (hereinafter ce lled "G rant"} is ent ered inlo by and between the CIT Y OF
F.NG I.F.WOO D(hereinafte r call erl "Gra nt ee"}, and th e STATE OF COLO RAD O ac 1in g by and through the
Dc?a rtmc nt of Local Affair s for th e benefi t of th e Di vision of Emerge ncy Manage ment (hereinafte r ca ll ed th e
":,ta tc " Ul 1'DOLA").
l . EFFE CTI VE DATE AN D NOT ICE O F NO NLIABrLITY.
Thi s Gran t shall not be effe c tive or c:nforcc ab le until it is .i pprov ed ar.d signed by the Colora do Sla te Controlle r
or designec (:tecc inaf\c r call ed th e ' Effc ctJve Dat e"). The State sha !I no t be li abl e lo pay or re imbur se Gramcc
fo r any pcrfonn n.ncc hereunde r. mcludi ng, but not limn ed to costs or ex pen ses in curred, or be bound by any
prn visi on hereof prior to (see chcck,:d op 1i o11 (.f) he/ow):
A .~ Th e Effec ti ve Date .
IJ. 0 Th e lat er 10 oc cur of th e Effect ive Date or the da te of a separa te le ner issued by the Dcpartmc m
("R elease of Fu nds Le tt er ") notifying Gra ntee of the coaipl eti on o r a s,.t is fa ctory en vironm enta l review
ilnd au 1hori 1in g Cirnn tce to ob ligate or use Ci rant Fund s.
C. D Tht: Effo1.:ti vc; D ate; pro vi de d, howcvr;:1, t.hal all P1ojec1 C0 5t.s , if spe cifical ly Juthori zcd by th e fun dit1 g
authority, mcurred on or aflcr __ , may be sub m11t cd fo r re11 nbu rscmco 1 as if incurre d afie r th e
Effec ti ve Da le.
D. D in sert dat e for authorized pre .agree men t costs, as defined ia §4 below 3nd/or Ill Exhi hif B, Statement
o f Projc 1.:t. Such 1,;u sts may be s ub :11 itt r.:J iu r 1t:i mbur!>c111 cnt as if i11 cu11 cd afic1 the Effe cti ve Da te .
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E. 0 Th e Effe ctive Da te , provide d, howev er, th at th , costs id entified in the ch ecked sub se ction ; bel ow rnay •
be subm.i ned fo r reiin b11rscmr n1 ~~ i i incurrerl i\ft e:-the F.ffc:1ivc Oat'.! (\"e!? checked subopt,on ( ;) below):
i. D Al l Prujc 1,;t 1.·usts, if sµt.:<.:iiicu ll y ~w tho1 izcd by the fun ding au 1hor i1y, in curred on or nit er in se rt
fedcrn l grn nl's effec ti ve da1c; and
P:i gc 2 of 17
HM EP: 11 E~l 71 H~8
ii. 0 Pr ~-awu 1d co!)lS fo r in!)cn purp os e, 1f mw •ncurrcd on vr :ift er Insert sta rting dn 1e ullo wcd uml cr
lh <' fodenl mrnrd fo r n re-uwrud cost s .
F. 0 All or so me of lhe cos ts or expenses in curred by Gra nte e prior 10 1hc Effec tiv e Da 1e wh ic h have t ee n
or will be paid w11h non-fed eral fund s ma y be includ ed as a pan of Gra nt ee 's non -fe der al mat ch
rcqu1rcment, se t fo rth herein and in Exh ibit B, S tl te ment of Proj ect , if such cos ts or cx pcnr:.cs arc
pro perly doc um enwd as elig ible ex penses in accor dance with 111 sc:1 refe ren ce to propc:-do cumcnt ati o11
3. REC ITALS
A. Authority, Ap propria li on, and Appro,•a l
Au thor ity to ent er into th is Grant ex ists 111 CRS §24-32-2 10 5 and fu nds have bee n bu c'gctcd, appropri at ed
rmd Olh crwi sc made avail able pursua nt 10 Plea se c i1e S1:m11 ory or ot her lega l reference an d a surfi cic nt
un i:ucum bered ba lance th ere of remm ns ava ilab le fo r pa yment. Requ ired app rornl s, clc:a ran cc and
coordin ati on have been acco mpli shed from and wit h appropnatc age ncies.
B. Co nsillcrur-ion
The Parti es acknowledge I.hat Lhc mu :ua l pro~mscs an cove nants conla ;"cd hr ;:-cm nnd th cr gJod ,n.J
vnl uab lc co nsidera tion are sufli cicnt and adequate 10 sup pti rt th is ra nt.
C. Purpose
The pu rp ose of th ii; grant ngrc cme nl ii; dci;r.rihcd in F.~ hi hit n.
D. Refere nces
All re ferences Ill this Gra nt to sec ti ons (whether spelle d out or using the § symb ol, .. 1~ · .;1:011,, cxh ibi1s or
oth er utlu chmcnt s, arc :-cfc1 c11ccs to scc 1io 11 s , sub sections , ex hib its or c th cr i1 tt1tcl1m ~nt3 <.r :11..n incd here in or
111corpor::ued :\Sa pa n hereof, un less othcn,•1sc note d.
4. DEFI.Nffl ONS
The followm g 1enns as used he rein sha ll be constru ed alld ir~tcrprc ted as fc 1lows :
A. [vulua tio n
"E vn lu :llion" mt'~ns th e process of exu minmg Gra 111 ee's Wo rk ar.d ra rmg II based on cntena es tabl ished in
§6 ar.d Exhibil B.
B. Ex l,!hit s e nd Oth er Att ac hm en ts
The fol!owmg arc 3rt ac hcd hereto Jnd inco:po r:nc d by referen ce here in·
i. Ex.hib il A (Applicab le Law s)
ii. Ex hibit B (S lot ement of ProJe t t)
iii . Ex hib it C (Grant Apphcation Package)
iv. Exbib il D (FFATA Provi sion s)
v. FoITn I (Gra nt Fu ndi ng Change Letter)
C. Go od s
"G oods" mcn ns rnn g1b lc mat erial ncqu 1rcd, prod uced , o: del ivered by Grn111 cc ei the r sc p:1rnt dy or in
con 1unct io n wuh th e Se rvi ces Grnnt cc re nder s here und er.
D . Grant
"Urnnt " mea ns this ag reeme nt , 1ts terms and co nd11 1ons1 .1 1t ac hcd e x 1 ,:s , documents 111 co rpora1 c.:d by
refe rence , and an y fu ture modifying agreements . c.l(l11biLc;;, all achmclH : refe rences incorp ur:Jl cd here in
p11rsu,a11 to olorado Stat e law , Fi sc al Rule s, a:t d State Con tro ll er Poli c,es .
E. \r rant Fund s
"Grant Fund s'' mean s ava ilab le fu nds pa yable by th e S tate 10 Gran Lee pursuaol to tJ1i s Grant.
F. Prtrty o r P a rties
''Pnny" mea ns the Sta te or Gr:m1 cc .tn d "Pan ics" means bot h the St:ue :m rl Grant ee .
G. Pr('-contract co sts
"Prc -ug rce mcn t cos ts", when npp licnbk , mcu us th e costs inc urr ed on or aft er th e da te ns s pec ifi ed m §2
a bove , and th e Effe c1 ive Date of th:s Gra nt. Such costs sha ll ha ve be en cl e1ail ed in G rantee's gra nt
ap pl ica tion and spec ifi call y auth onzed by th e Stale and in corpora ted hcrc into Ex h ibi l B.
H . ~rojcel l:l udgc r
"PrOJtc t Budge t'' met ans th e budget for 1h ~ \Vor k descnbed in Ex hib it B.
I. Prug rnm
··Program•· mean s t!1 e gra nt p1 og1 a111, a:-. spec ified \l ll the fir s! pa g::, tlldt pro vide s the fu ndm g fo1 tlu s Gra nt.
J. Revi ew
"R evicw 1
' m ea ns cx <!minmg Grant ee ·s Work to ensure th at It is ndc qwn c. Rccurat c, correct and in
accordance wi th 1he criteria esta blished in §6 :-tnri F.:rhihit ll
K. Scr"il'cs
··servic es .. mcnn s the requ ired scrv iccs 10 be pcrfonnetl by Gr :i nt:1 pu rsu ant 10 tht~ Gra nt.
L. S ub-grn ntrc
·• ub-gru nt cc" mean s thirci-p ,lrti cs, if :m:h en gaged b·: Grrir 't"e to aid in pc rfomrnn cc of its obliga ti ons
~•I. Work
.. Wor k" mean s 1hc tasks and nct1v 11 1cs Gra nH:e is rcq uin.-d tc, pc rfonn to fu lfill it s ob ligati ons un de r th is
Gra m and Ex hih it ll , incl udine th e ;ic rforman ce or,: . .:: Services nnd delivery of the Goods .
N. \.Vo r k Prod uc t
"Work Produ t.:l " mcun s the tangi ble or in tn ng1b lc rc -..uh s uf Grnn tcc's Wor k, including. lrn l not lim11 cd to,
soft ware, JC !-i l:arch, rc puns, Sll Hlics, <lata , phu 1ug1aph :-:, 11 t.:~a11 v:;:, ur uth cr li11 is hecl u1 u11 fi 11 i:-.h cd doct11u cnts,
drmvi ngs , mudc l~ .. ~urvcy s. map s, mntcri als , or work product of any ty pe , inc lu <lmg dra ft s.
5. TER~I a nd EAJU , Y TERMINATION .
A. Initia l T e rm
Unle ss ot herwi se pcrmiucd in §2 above , Lhc Parties n:spec t1 vc pcn ,,nnancc s under this Grn.11 1 shrill
•.:-nrnm enct on 1hc Fffcc ll vc D:uc Th ie. Cirant ~ha ll tc m1 rn a1c nn 9/.1(}/201 1 unless .:.oon er 1crmiua1cd or
f11 rt hcr ex tend ed :i s s pecifi ed c \se·.vhcrc herein
I:\. Two r.·r onth Ext ensi on
The S1a1e, at 1lS so le d1scrcu on upo n wr 1t:\.·:1 oor 10 Gran tee ns prov ide d 111 ~16, may w1il a1crally c~1c 1d
the term o f 1hi s Grant for a pe riod ncit 10 :) CN i {wo months tf the Part ies J rc ne go ti ati ng a rc pl:iccm .:nt
Grnn l (and not r11 erc l y c.ct"ki 11 e ;t It . :11 , 1t'•t'' ~ .• ,,r) .H r,r nc.,r 1hc 1·nd of 1my in11i al tc nn or nny cxtc n.~lO n
the reo f. Thi'.! provi si ons o f th is Gra n1 1n c.11 ~c l \"hen such nott ce 1s give n. incl uding , bu t not lim iu d 10
pr ices , rn t:s, ;,,nd delivery require men ts , sha ll 11..:mai n m effe ct duri11g the two mo1~th cx 1cnsion. Th .: two -
mo nth ex tension sha ll imm cdiat r.ly tem1in :nc when and 1f a rcp laccmc 1H Gran t 1s approved au d ',1gm:d Uy
the Colorad o State Cont ro ller.
6. STATEMENT OF PROJE CT
A. Comp letio n
Gra nt ee sha ll complete the Work and it.s othe r ob li ga ti ons as dc ;cri bcd herein a nd in Ex lt llii t B. T he State
sh:ill 1101 be li nb lc 10 ~o mp cnsatc Gran tee for any Work pcrfo nncd prio r to 1hc Effor 1ivr 11:i tc.· or :1f1 er the
termin ation o fth 1s Gr,1n l.
B. l;ood s ~ml.I Services
Ci ran tcc s hall Jrocurc Good s and Se rv ices ncccss;ir;• to complctc 1hc Wo rk. Such procu rc111c 111 ~hall be
:icr om ph c.hed usi ng 1h e Gran t Fu nci s ri.nd shall nm increa se lhe 111a~1 rn urn amo unt payable hereu nder by th e
St:i tc.
C. Emp loyees
All persons l'm ploycd by Grantee or Sub-gran iccs sha ll be co ns id ered (.irJntce·s or Sub-gran 1ccs ·
cmpl oycc(s) fo r all purposes bere uud er and shall no t be empl oy ees of the Sta te to r any p11rposc as a resu lt
of 1h is Gran 1.
7. PAYM ENTS TO G RANTEE
TI1c State :;ha ll , in accordanl.'.Z wi th the pro vision s of tlu s §7, pay Grantc z in the follow in g amount ~ and usmg the
me ,hods se1 fo rth below
I
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A . M:u lmum Amou nt •
Th~ maximum amo un1 pa ya ble under 1h1 s Uram 10 (.ira n1 ce by th e Sl:1.tc 1s ~N,J20.0ll , as clc tcm1incd by the
Srntc from av ,1ilablc fun ds . Gran tee a~rc cs 10 pro-i ii.le any ad dnioa al fund s rcquu cd for 1h r: succr:ssfu l
cnmplcti nn or 1hc \\1 01 1,; Ptly mc111.,; to Gra ntee :i re li11U1ed to the unpa id obliga ted bal:mc•.: of th e Gnrn 1 as
set fonh in ILxh ihit 8
II MEP : 11 EM71 li98
U. P:iym cnt
i . Advanrc1 In terim nnd Fln:1 I r ayments
Any adva nce pay ment all owed unde r tl us (ir ~rn t or in Exhihlt B i.hn ll c n11 1p ly w11h Sime Fiscal Rui c,;;
nnd be mnde in ncco rdan cc with th e provisio ns o f' thi s Grnn t or such Exhibit Grnntcc sho ll mitinte an y
pay ment rcquc,as by su bmrn mg 11wo 1ccs to 1he Stat e in the form Jnd mann er set fon h and ;\ppro ,1ed by
Lh c Stille .
ii. Interes t
Tht: Stn lt: sh::ill 1ll1t pay rn tert!S t on Gra nt ee 111 vo ii;c s.
iii. A,·ailnh le F 11n<l ~-f.o nrin gc nry-T crmi11Hlin11
The St ate 1s prohib ited by law fro nt makin g fi sc.il commi1mcn1 s beyo nd 1hc te rm of the S1:11 c'i:: cu:rent
ti s I yc:1 r Th erefore , Gr:i nt cc ·s co mpe nsau on 1s contin ge nt upon 1.hc co11t111um g ava il ab 1l1ty o l Stak
:1 p;'l rn pr i:H1C1 ns as prcwui ed 111 thr Colorndo Specinl Prov isions, ;,ct fo n h belo w 1r fod em l fu nds are
used wi th this Gn uit m whole or in part , the Srn 1c ·s pcrfonn ancc hcrc un dc r is co nt ingt:nt upon the
cont1m11 11 g :wr.1la b1ll ty ol such hrn ds . Pa yme nts pursua 111 10 this Grn nt shnll be mn clc o nl y fro m
ava i\ahl c fund s i:m.:u111hcrcrt for this Grn nl :11 1d 1he S1:ut•'s li.tbil ny fo r sul'h payment s shall l,e lim ited
to th e amount 1cm:u ning of s uch cnc um bc rt d fund s. If State or fe •Jcra l fund s arc not foll )
appro pri ated, or otherw ise become u11a\'a 1l :.i blc fo r tl 11s Urnnt. th e State rnny cmunatc 11 in whole or 10
th e !:!'=lent o f fon ,tm c n·dur 11 on, \ i 1ho11 1 fmlh l."r lin b1 ht y. :1 Rcr prov 1c! ng notit:e to Gm nt ec 1n
:1 c.;ord11nce w11h ~ 16 .
h ·. Erro nro us l'arrncnt s
At lhl' Sta te's ·so le d1sc rct10n , pny mt.·nt i. mJd c to G r:m lCC" in erro r fo r an y re ason. 111c ltding, hut 11 01
limit ed to ove rµ:1 ymc ntS or imp ro per payments, and un cx pcudc d or excess fun ds n:cc ivcd by GrJntc c,
may be rc;;ovcrc fr om ( imntcc by dcd uc11on from ~u h,cqu cnt pa yrn c n1 s under th is ; ani or oth er
Gra n1 ,, grnn 1s or ag rr.:l"mcnts hclw~c n lhc Stale :md Gra nt ee or by oth er npprop rintc meth ods an C
co!lcc1ed n.s a dch t due to 1hc St:i tc. Such funds shall not b~ pn1d to an y p uny oth er th an th e Stale.
C . Use of Fuucls
G rnnt u11 ds shall t,c us ,·d only fo r c hg1blc cos ts ide ntified here in ,ancl,or m Exhibit n.
fl . Matc hi.1g Funds
Gran1cc shall provide matclu ng fund s as prov ided 111 E,hihlt ll .
8. llE l'ORTINC • NOTIFICAT ION
Rcpon s1 EvJ luati ons, and Revi ews requ ire d und er thi s §8 ~ha ll be in :1c:onlan cc wi th the proccdu n·s ol and
msuch fo m1 as pre sc ri bed by the Stnte and in ncco rcl:\n re with § 19 , if :i pp l1 cahlr
A. Pcrformnrn·c, Pro~rrss , Perso nn el, 1rnd Funds
Grantee shall s uhm n n rep ort 10 the State up on C'-pirn11 on 0 1 oo n:.:r tenninati o11 of th is Grant , conta mir.g an
Ev:i h1 :11io11 nnd Rev iew of Gr:mtc c's pc:-fonn :111 cc and the f1.11 :.i l ~tn tu s of Grn ntt.:r's obligat io ns hcr~undt.•r.
In addition, Ci r:m tcc shall comply with :i.11 rcpor1ing requ ire ment s, if'any , se 1 f011 h 111 E~hilJi l n.
B. Litii:a ti on Reporting
With in 10 duy~ ~dl u l.Jl'ing ~i:rve d with an y plc~L l:g :n a lc~a! ac ti on lil r.:d wi th n CCIUrt ur ad min1 su:H1 ve
age ncy, rela ted to 1h1s Gr:rn t or wh ic h nrny aficc t · r'\ntce·s nb1ht y 10 pe rfo nn ns 0Jhga11 011s he reund er.
Grant ee shall notify •ric Stmc of s uch acti o n and del ive r co pies of su ch pleadin gs to th e S1:ttc 's pri ncipal
rt:prcsent ative ns ide ntifi ed he rein If th e Sta te 's pr111 c1p ,,,1 n·prcsc nta ti vc is not th t:n se rvi ng, s uch notice nnd
co p1r1; :h :1ll be rlc-h\·c-rc~ 10 ·h,. r~~rn 1iv e n ir C'r1 0, of 1hc l1 1•par111wn 1 nf I.ora l Affa irs
C. Nonc ompli ancC'
Gra nt ee 's fo 1!u1 c to prov1 d r.: report •; an d no 11fy th e Srnt c in a t111u.:ly mnnn l'r in a cco rda nce w11 h this §H ma y
resu lt in th 1.. ch l:1y of pny n,c:·11 offunJ:; ond /or tr.:1m inutio n us provi ded und er thi :. ,rn 111.
fl. Snb csa nl s
Copies of any ;rnd :tl l s ubg rant s en tered into by Gr1n1cc to pcn onn its o blignti ons he rt1mde r sha ll be
sub mitl cd 10 1he Stn tc or 11s prin cip al 1c prcsc ntn1 ive upo n re qu csl by the Stat e Any en d all s ul:gca n1s
ent ere d in1 0 by Gr:.nt cc re lated 10 11s perform ance here un der sh:1 11 co mp ly "'1th all :1p pli c:1hlt· fcclrr.il :mci
staic laws und shall p1ov1 dc 1ha 1 ,11ch s ub 6'l'a n1s be gove rn ed by 11:e la ws of 1h e S1n 1c of olornd o.
H.\l [I': II E~171 lf OS
9. G RA/\TEE llF C Oll fl S
G ~:uu ce shall make, kct.:p, mu m:a m and allo w :nspe:t1on an d mo11 i1onns o r th e fo ll ow in g records ·
A. Mnln tl'nu ncc
< ,~n.n 1ec shnll m:\kc, keep, m:unt am , an d all ow mspec tion nnd monitori ng by th e Stnt c of a co 111 plc1c file o f
:il l reco rds, doc um ents, co mmu11 1cm ions, notes un d 01:lc r wnncn mat cn a ls, c lec tromc media fill-s, nnd
~o m.:n unic auon s, pcrta 11ung 111 an y m:mn cr to the Wo 1k or th !.! de.li very of Se rvices (in ch1d 11:g , bu t not
lin11 tcd to the opera ti on of pro gra ms·, or Goo ds hcrc und t:r Grnmcc: sha \l nuu ntn111 such records (the R~co rct
Rr tr n11 n11 Pr nnrl) 1111111 1h<" la c.1 1n nc cnr nf 1he fo\low,n g. (i) a peri od of~ years nft cr th e d:u c 1!11 ~ Grant
1s ct•rn plc tcd, 1cnrn na1cJ o r final payment is m:1dc ht.:rl'uu dc·r, whu:he ver is li111:r, or (ii) for such funhrr
pc t1 o<l a:; nmy be noce s:;:1 1y 10 reso lve an y pendin g m a1tcr!:, or tiii) if un i\uciil is occ urri ng, or Gra nt ee hn s
rcce .vcd not ice lhnt an audit 1s pending, then unti l l1ch nudll has been co mplctccl nnd il:.i fi ndin g s hnvc been
rc::,u'.vc d (the ·'R1,;l:0 1d R:;tcmiun Pc 11u<l")
II . ln ,p,1·1io11
Grant ee '>I ,.'.: r,:r~ul th e Suuc , th e f~d crn l govc mm cm nn .-1 any other duly au 1h on zc cl ngc nt of a
governmenta l -'!:-.:n cy to aud1 1. mspcct, c,,am 111c , C:\t.:Cr pt , co 1l 1111d,'or tran scrib e Gr:mtce's n·cu rd i rc lot1.:d to
1h 1i; l ,· .,,,1 d11 nne 1hc Kccord Rete ntion Pcri o<.1 fo r n pt.:rmd o ( !.hru ye :t.rs fo ll owi ng 11.:nni nation of 1h1 s
Grnnl \Jr 1inal p:1ymcn t hr.:rcun dcr. wh1 r hevrr 1'-l:11 cr. to nc.~urc rnmph :m ce wit h 1hr 1erm s 11 ,~rcnf nr to
1,;vt1 lu:11c (,rar.lt:e's perfo rm :mce here un der. The Sta t:: re serves the nght to ms p ccl the \\'a rk :ti ~d i
reasonable umco: und places du r ing th e term of this Grnn t, in c lud ing any cx 1en;,inn. 1f 1hc \Vork fai ls to
lu1o:·..,.,11 1{, the 1cqui1emcnu o f this Grnm , the S1utc mny ,cquin.: Gra n1cc r1 mp 1l y :o brin g th e Wor:< mto
co 1111 ,, .my with r1 nmt rcquin:mcms , ut ,nuucc \ ~u le e,,r>t:11 :-ic If lli c \V ... ,1~ \.,11111 u1 Uc h1 o ugh1 in to
con turman ce by rc-pcrform :m cc or oth er co rrccuvc measu res . \he Stat e may r1,;qum: Grn 111cc 10 tnkc
.ic ccss nry ilCl 1011 to :'l-.i n c 1hat futur e performance c nfon ns 10 Urant rcqu1rcmcnt s and c x1.:rc1sc 1hc
remed it:s nvn 1lnblc und er 1h is Gra n1, nt law or inl'qu11 y in lie u of or in co nJ unctio n w1 1h suc h correc tive
mea sur es .
C.:. M onllod ug
Gr ;1n 1ce ~hnl l pcnmt the Str.tc , the fcdcru l gov crn 11 11.:11 11 t1 11 d ot her govcnmu.mtnl ogc nc 1cs h:wing
jw i~J ict iun. in th c i1 ::,ult disc, ct 10 11 , to monit or nil 11.cii vi tics condu cted b y Gmnt cc purs u :1111 to th e tcnm o f
this iran t us in g any reaso nabl e procttluri.;, bclml ing. ·.1u t 11u l li111 i1cd tl'. i11t c111,1l t:\,ilua1iuu puxcJu ic~.
c:rn 111111 at ion o f pro gmm da ta, spe ci al :i.naly ses , C1 n-s11c ch~ck mg, f'omia l aud i1 cxn m..inn 1ion s, or any ot he r
pro cedures. All mo 111 tonng co11 Lro !kd by th e State shnll be ptrlonn cd m a mann er that sh:i ll not undu ly
intcrfc:-c with Grnm ec's performance hereun der.
D. F in ni Audit Thport
,rant cc shall prov id e :1 copy of 11 s ;,u<l 111 cpor110 DOL\ as spcLi fic d in E:~hihil B.
10 . OKFIDEN T IA L INFO RM ,H IO '-STAT E RE CORD~
Gr:in t('c sl1J II co mply with chc prov 1si vus o n tll 1s §10 1 II becomes priv y 10 c nf1cl cn11nl 111forma tm11 Ill
ro11ncr 1in11 w1 1h i i '-pcrfnnrnmcc hcrc:unrlcr Cn nfi rlc n11 a1 1nfo n11 auon , mclud es. bu l :s not ncc essan ly lumu:c\ 10.
i-.1a 1c records, pl!rs onn c\ reco rds, :md i11 IUn n:ll 1on ccrn cem 11,g md1 v1 dua ls
A. on fid cntl a lit y
lir:1111 ec ~hall keep all S1a1c reco rd s and informati on co nii dc nu nl a.1 :1 \1 ti mes and 10 comp ly with all law ~
and rc,;ll l:11 1011 s co ncerni ng con lid cnt ia ll ty ol mt or matt on. Any req ues t or dcm:111d by n third par1 y for Sto le
re cord:: :md info rmati on 111 the po!-.scss 1on o f Gr ::mtc :.-sha ll be in11n c:lia tcly fu rwn rd cd to th e S111 1e ·s
pnnc1pal rep rese nta tive
B. N orili,·:11i o11
Gran tee shal l nu t1fy its .1gc111 1 em ployee::;,. 11b gm ntcc:;, und J %1g11 s wh o mu y r ome into co n1nc1 wuh St:tt c
1 t:~l1 nb ,1ml 1..u111i di.:11 u ,1 l i1,f u1111.11 1u11 lh,11 c.1d1 i~ suhJC 11 0 the con fid cnuahry rcq uuc mcnt s sci fo1 1h hcr::11 1,
:md shall prov id e each w 11 h a wnu cn •!x planmio n of such rcqui n:111 c11 1:, bc fu1 c th e) ,11 t: pc::1111111 ed to ;\l, css
such rec ord s and mforma 110 11 .
C. Us(', Se t:ur itv. anti Rt•1c 11t io n •
lonfi<k·n 11 al i;1fimna tmn n f a11 y kinrl ~ha ll not be Ji stribUied or SI.l id to any tl111 C p:t.ny or used bv Grnn tcc
rn 11s .1gt:111s 111 J ll} \\'.IV , c-x c1 ·pt :,c; mulwn1 t·~l l,y 1!11" f'ir .,n t or ;1 ppr<WL'tl 111 wntmg t,y 1tw S1:11 c ,1:111t1:c
l',illCl'IOr I '
II MEI': II EM71ll 98
shri ll pro vid e nnd mnum,111 a secu re cnviro nrncn1 tt ensures conft clc nti a lity of nil Stale reco rds and othe r
co nfi c\cnt1 ol informatio n ,\hcrcvc r loc aie d . Co nfld cnt rn l 1111 omrn uon sha ll 110 1 be rc rn mccl m any li \c s or
othe r.vi s(' hy <-.rn n1rr-or i1s :1g ents , r:<cc-pl rti. pcnnit1 Pd m 1his Gra nl or approved in wr it mg by tf.c State .
Jl . Dis cl os urc-U a bili1y
Disc losure o f Stri te records or other confi dcminl ir.fu nnn1io 11 by Grlntce for nny ri:a so n may be c:tus c for
legal acti on by thi ,d parti es agam st Grnntcc, th e S t:i tc or Lh cir n;~pccli vt: ngc:n ts . Gr.1n tc:; sh,111 , to th :; C>.Lc 11t
pcrmi11 cd by law, mclcmnify. save. anti h Id hurmkss the S1:1 tc. its employees and agent~. ngain ~t any nnd
nil cln im s, d nm ngcs, linb 1h1y anrl co u:1 rtwa rds inc l uding cos ts, ex penses , and att o rne y recs nnd rcl a1cd
costs, 111c urrc d as a rcli uh of ,my ri.c t or o missio n by Gran 1cc, m its employee s, nge nt s, Sub-gra nt ees, or
ass ign ees pursuant to this §10 .
11. CO '<F LI CTS OF I NT EP.~S T
Gra111cc sh.i ll 11 01 engage in any bu s11H.:ss or pcrlio nal :1ctiv i1 ic s or pra c11 ccs or main1ni n any re lmio nships whi c h
co nt hct III an y wa y wtt h th e tull ptrl onrn u:ce o l Urnnh:e 's ob li ga tions her eun der. lirnnt ct.: nck nowl cd i;cs th at
w1 1h rc spt.·ct 10 this Gra nt, eve n the appc.-arnncc.-o f u co nflict of in1crcs 1 is harmfu l 10 1h c Sta te's i nt crc sLli . Absen t
the State 's prior writll'O :1;..iproval, Grnnt cc sh .i ll :c fr ai n fr om • ny prac tice I ac tivi ties or re lat io nships that
rcason:1.bly 111pe ar 10 be in co nfli ct wi th 1hc full performa nce of Grunl cc's ob ligat ion s to lhc State hereunde r. If
u con Oict or ~1ppc:11 nn cc exists, 01 if Grn nt cc is uncertain wh ether n con fl ic t or the nppcar:mc~ of n co nfl 1c1 of
il\tcre s1 exists, :ra ntcc shall submi t IO :ne St:1 1e-a dis cl os ure State me nt se ttm g fo rth the rdcva1:1 de t:t ils for th e
Sta te's l'Ol1 !i 1c.lcrn1 1011 FJilu rc to pro mil tly subinit a <.li i dosure statc nH.:nt or 10 fo ll ow the State's directio n in
rcsard 10 the np pnrc nt conn1c t co nstitutes n br eac h of tlm Gra nt .
12 . RE l'RES E'<T ATI ONS Al'-D WARRANTIE S
Grn 11 tcc 111nk cs the fo ll owing spec ific rcprc!-c1Hnt1o ns an d w:1rr:m ti cs, eac h of wh ich was relied on by th e Stale in
cnte ri n); 111 10 th is Gran:
A . Str1nd :1r d :mr1 M:rnnc r of Performance
G rru11cc.· sha ll per form its ob li gm io ns hereu nde r in ncco rd anct· \\'llh the h ighes t sta nd ards of care, skill and
chl igc ncc in the im:us 1ry, tmd cs or profes sion and in the. se que nce and manner se t fo rth in this Grau l.
H. L<gnl ,\uth 11 ril)•--G rnnt ec >nd Grnnlc<'s Slgnarory
Grnntc,;c w.trnnt s tha t it po ss esses the lega l nut horiry to ent er int o this G 1.111l and tlrnt it has ta ken nil act10 11s
rcqu irc-d by HS proce dure s. by-hnv s. i\nd/o r :1p plicable bws to exe rcise tha t authori ty. and to la wfull y
authonzc its uodc rs i3ncd sign alory to excc 111c this Gra nt, or any part ther eo f, and to bin d G:-a nt cc to it s
1emis . If req ues ted by the Slat e, Gt:mtce shall provi de the Sra rc with pro of of Gr:mt cc's aut hority 10 c111 cr
iutn thlli (irn111 w 11hm I~ clays cf rece iving ~11 ch rcq11 c1-i
C. Li ce nses , l'crmi1 s1 EH·.
Grantee repr l'sC nts an d wnrra nts that ns o f the Effec livc Date it has, mid tha t a t all times during th e te rm
li crco r 11 sh II ha ve. at its sole cxptnsc, ;ill licenses, crti(ir.atio ns, app rovil ls, ins u1111 11.:c, pc 1mi1s, and othe1
au 1honza 1io n re qu ire d by law to pe rfo rm its obliga tion.! here unde r. Gra nt ee warr:J.nts th :1 1 11 sh :l ll m:l ima in
JI\ nt.:<ci:.,:1ry licc ns..:s, ce rtifi ca 11 ons, approv nls, insurn nce, pe rmi ts, and other aut hmizatio ns requi red to
prop t!ny perform thi s Gr:-11 1. wn hou t rc imbursc mcn1 by th e State or othe r adjusun ent in Gra nt Fun ds .
Aclcl it i\1m1ll y, :ti \ cmplnycl!"-rmd ager. ~ of C:rnn 1ce pzrfnn n ing ~crvkr!-Hnd rr thi s Grant sh:-t ll hol d ;i ll
required lici;nscs or cert ifica ti ons, if any, to pcrfo nn th eir res ponsibiliti es . Gra ntee, if n fore ign corpo m1i on
or other f reign cntll y trn nsac:mg busin ess m the S1nte of Colorndo, further warr:m1s tJ rn 1 It curren tl y h:1s
obt:imt.•d :1 11 cl i hn ll manrnHn nny appl icable cc n1ii c:11 e oi a u lhonty tu tnrn sa~t bu srn e:.s in the Sta te o f
Co lorado and has cl es ignmcd n rcgi stc 1ccl ag ent i11 Co lorado to acc ept se rvice of pro cess . Any revoca tio n,
with drawal or no n-renewal of licen ses , cc11ific:u ions, appro va ls , insur ::m cc , pcrmi 1s or any suc b si mila r
rcquirc mcnls 11 ccc ~su ry for Gruntcc to pro perly pe rform th e 1cnns o f 1h1 ~ Ci rant shall be deemed to be n
ma teria l breac h by Grantee and co 11s1itute gro und s fo r tcmun a tion of thi s Gra nt .
13. I NSU RAN CE
Gran lce nnd its Sub-grn n1ces shall obta in and maintnin insur:rn cc as s pec ifi ed in this sec tion nt a ll li mes duri ng
th e tcn n of thi s ran t: Al l po hri c.i evi dencing the insu ran ce co vcrngr required here under shn ll be issued by
mi.urn nt'f' co 111p a111 t·s sa1i~f:'IC'1nry 10 r;rm11 rr nnct the S1:-tt i:
H ~l l'.:I': 1 I E M 7 1 It ~~
A . Gr:mtcc
I. l'uhll c li 11tlt lcs
If Grn mcc 1s a "p ubli c entit y " wi1l:in the i~1can in g of the Co lor~nl u Guve n un e111a 1 Imm unity t\l:t, CRS
§2 4-10-10 1, et seq, as nmendect (th e "GIA"), the n Gra nt ee sha ll ma int a in at all times durin g 1hc 1cm1
of th is rnn t such linbilit y insura nce, by co111mcrc i11 l po hcy or scl f-ios ura nce, as 1s ncc csrn l)' to mec 1
ns hab1h11 ,s und er 1he GIA. urant ee shall show proof of such msura nce sau sfoc tory to 1he Sm,e, if
rcq uc:i ted by the S1a 1e . Grn ntcc shnll requi re eac h gmni wuh s ub-g ra n1 ccs tha t are pu :,ll c c nt ll1 c s,
pro·,•id ing Goods o~ 5crvic~s here under, to mclud c 1t:e in su rance rcqum:me ni s neccss nry 10 mee t Sub-
gra nt ee ·,; lrn bi hties un der the IA.
ii. No n-P ublic Entiti es
If Grant ee 1s not a "public cnti 1yt' wi thin the rn cn ni ng of the GIA, Grn ntc c ,hall obrntn and ma inrnin
duri ng the tcm1 oft.hi s Grant iHsura n:::c cove rni:;c nnd polic i~s me et ing 1h .. , imc rcq uircm~n1 s se t fort h
in § I J(B ) w11 h respect lo sub •C!l':.ln tecs tha t arc r.ot "pub lic ent iti es .
8 . C:r11111 rcs :11111 S 11h •G rant ees
G ran h:c s h:1 1\ require each G r:uu w 1l t:ub ~ra n1c,cs, 01her th ,, 'l •\\• 1:1,11 ,M· p u' lie c.nli tics, provi ding
Goods or Serv ices in co nne cti on wi th thi s Grnul , to inclu dC' :~·~ 1l lll 1r, r ;· 1rc mem subs r:i.nti:i ll y sintil:u 1c
the fo ll ow1n~r
\\lu rke r 's C o 111 pcns ntio11
\Vo rkc r 's Compc nsnt ion lns urnn cc ns rcc.:ui rcci by St nlc s1ntu 1e, :i.nrl Employe r's Li:iH lity ln surn ncc
co vcnng all o f G~n nt cc ;,w d S ub•grant cc employees oct in~ w ithi n 1hc co urse nnd scope 0f thei r
c.n,p loy men t.
ii. G ene-ml LialJility
Cu11 11 11c1..:112 l Gcuc,al L1a l,il11 y l11 u1:u1cc w1i nc11 on ISO occ u1Tcncc fo rm CG 00 0 1 10/93 o r
c4uiva lcm, co vering pre mis es opc:rali on s, fi n.: danm~c . imlc pt.:m.h:111 cu11 11 ac 1or s, pro d ut.:t s uuU
co rn plct~d op crn 1ioas , blan ket Gran tu J I li ab 1hty, perso nal inj ury, and advcms in g liabil iry wit h
minimum lim ilS as fo ll ows: (:t) $1,000 ,000 each occu rrence: (b) $1,00 0,000 ge nera l aggrega,c ; (c)
~ 1,UOU,000 produ clS and co mp le1cd ope rauons agg rega1 c: and (d) $50,000 :rn y one fi re. If any
ug grc g:uc l11 n11 is red uced be low $1,0 00 ,00 0 beca use of claim s n .1d e or paid, Sub-gran1 ee shall
1m:11 ed rnt c.y o brnin add 11tonal ms ur:mce to restore lhc full :l ggrcg a1e limit and fu rni sh to GrJnl cc a
ce rti fi cate or other d oc ume nt sat isfa ctory to Gra ntee showin g complin ncc with Lh is provisio n.
iii. Autom1 1hUc Li :1b ilit)'
Aut omobile Li abi lity Insuran ce covering any aut o (incl'Jd ing ow ned, hired :1n d no n•ownc d au l s) with
a 111i111mum lim11 of$1,00 0,000 each acc ide nt combi ned sin gle limi1.
1,1• Additiorrn l In s ured
Grn n1 cc an d 1he S1a1e s!,all be nam ed as add11i ona l ;ns ured ou the Commercia l General '..1abil i1y and
Au tomob 1ic Lia bil ity In suran ce po licies (leases n.nd co ns tru cti on Gra nt s req uire ad diti on:i l insured
coverage fo r compl eted ope ratio ns o n cndo rsc mcn1s CG 20 10 I 1/8 5. G 2037, or cqu iva len ll .
, .. Prlm:H')' of C'o,•erag"
Covl'r;1g1..· rcqui ,cd o f Grn nr cc :l.ll d S uh-grn n1 ee" sha ll he pnm :t ry over any 1n su rn ncc nr ~e lf-insurance
progra m ca rried by Grn ntec or the S rn 1c
,•i. C nn ce ll ution
TI1 c nbove in s ura nce p li ci cs sh:i ll in c lud e prov 1sio s pn:vc nung c:rn cc ll :11 ion or non renew:\) w11ho u1
rit lc n,;1 45 dnys pri r notice lo 1h c G rn ntci.: ,me! the Stnlc by certifi ed m:1i l.
,·ii.S ubrogali o n \\l:ii vcr
All 111 su1a 11 c po licie s in any wa y re lated 10 thi s Gr:m t nnd sec ured and maint aine d by Gr::i nt cc or its
ub-i;rn ntct:~ :.J!, u:q ui1cd Ii 1ci1! sha ll in cl ud e cl :i.usc 5 ~1.1t111g 1hat eac h earner shall W/l 1vc all nghts o f
recov ery , under sub rogallo n o r uthcr w1:-.c, ugamst Grantee or the St:.Jt c , 1l!, a~cm.:1c-s , iustit u11 011 s ,
o rga nizati ons, oOi ccrs , .,ge ms, employ ee s, and vo lu 111 ccrs .
C. Ccr tir.c,tcs
Grn nt cc nncl all Sub-g rantees sha ll prov id e certi fica 1r ·,o win g ms uran<:c covera ge required hcreu r.dc r to
1h c Srnie wi1hi n sev en bu siu ess d,y of th e EfTec ti vc [ of 1his Gra nl. No la1er 1h an 15 da ys pri or 10 1h e
ex pir:1 11 0 11 date of an y s uch cov erage. G rantee and cac .,b-gra nt cc shall d eliver {O the Sta te or Gra11 tcc
cc n1il c1t tc s o f 111s urn ncc cv 1dc11 c in 1J ren ew als th ereo f. In aJdn,on, u pon re4 u~s t by 1hc State at any othe r
f-'age Sof 17
•
•
UM EI': ll t: 17111 98
um e d urmg th e tc nn ot thi s Urani or any sub•grn nt , Gran tee ~rr1 eac h Sub•grnniec shnll , w1tlll ' 'll days of
such r<:quc sl, supp ly 10 1'.:ie State evide nce s:1 11sf:u-1o ry 10 the Sta te o f co mpliance wilh the pro'11 S ,, of th is
§13.
14. BREACH
A. Dcfin r u
In ndd it:on to ru1y breaches spcc1~1cd m other scr.t io ns of tlw Gron., lh c fo 1l ur c or either Pn ny :1., \v~rfo n n
any of its mat er ial obl iga ti ons ht!rt:un dc r 111 whole or m pa n or in ::i tim ely or satisfa ctorv mam:er ,
co nstitu te s a bre ac h. Th e mstitulion of proct"•di ngs under nny bankru ptcy , in so lve ncy, rcu rga1i 1.la11 on or
sinula r Jnw , by or :ign 111 st Gra ntee , o: the ap po inun cm of n receive r or sin'U lar o ffi ce r fo r Grn11 t1.:c er any of
its prope rty, wtuch is not va calcd or full y sta yed wi thin 20 days aft er the institu tion or occ urren ce lhcrco f',
shall nlso co ns titute a breac h.
n. No ti ce a nd C ure Peri od
In the cvcnl of a brc:i ch, not ice of such shall be give n in writi ng by the agg ncvcd Part y to the olh'-, I'.'.lny in
!hr manner provid ed in § l 6. If such breach ii; not c ured wi thin 30 days of recei pt of wrin ::n noti tt;., n, if n
1,,urt: can:101 be co mpleted wit hi n )0 d:-tys , or if c ure of the brea c h has not beg un with in 30 da ys and 1Jur:ucd
wi1h dw.! d11igen ce, the State mny ex ercise any of the remedies set fo nh in §15 . No twi th standing nny t:lin g
10 th e contro.ry her ein , the State, m its so le di scretion, nee d not pro vide adva r1cc nm ice or a c ur e JJcnu~i and
may im111 ed1a tcly 1c:-in iP 1te thi s Grant in who le or in pa n 11' reasonably neccs sriry to preserve pu ~lic sa fe ty
or tn preve nt 1mm cdrn 1e pub lic cns i.!)
15. REMEDIE S
If Gran lec is in urcac h und er e.ny prov isio n of thi s G1an1, prov id ed 1\10 1 a breac h is not r,ecc ss ary under § I S(B),
the Stnt c shall have a ll of th e remedi es lis ted in thi §J S in add it iGn to all othe r re medies se t fonh in oth er
1-v.11r:ns n f th i, Ciranl fol lowing thi..: n,ui cc :ind c11rc p~rinr\ ,ct in r1h in §14(R). Th e St:t lt! 'lla y c xcrci,c an y M ~11
of the remed ies avai lab le to it, in it s so le cli5c rc1i on, co nc urrent ly or co nsec ut ivel y. If tbc fom 1 of fin ancia l
ass i stan ce 1.!-n loan, as spec ified 111 the t:iblc on page 1 of tl11 s Gran!. and m lbe eve nt o f 'l tcml ina 1i on of !hi s
Gr:llll, c:11c h 1crmi n:111 o n ,;;hall no t c ,rnng11ii.h llra ntce·, ohlig:11i m1, un der 1hc Prom is,nry Nn tc nnrl 1h c Occd o f
T ni~I
A. Termin ation for Cause an d /or Breac h
If Grnnl cc foils t perform :my of it s ('bligations hereunde r wi th :mch dilige nce as is req uire d to ensure its
co mple tion in accordan ..:c wi th r.h e pr,: visiom of th is Gram an d in a tim ely mann er, 1hc Stat e may notify
Gran tee of such 11011-pc:-fo nnan ce in ac co rd an ce w ith th e prov isions he rein. If Gra nt ee th ereaft er foi ls to
pro:nptly cure such non-pcrformn ncc within the cu re period , the St:i tc, nt its o p1io n, muy tcm1 inn 1c 1hi s
entire ram or such pan o f thi s Gra nt as to whi cti th ere has been dela y or a failure to properl y pcrfonn.
Exerc ise by lh e Stale o f ib is ri ~ht shall no, be dee med a breach o f i1s obl iga 1ions hereu nder . Gra ntee shall
co nt in ue pe rfom1a ,cc of thi s Gra nt to the: c:x tcut uol termina ted. if any.
i. Ob li ~a ti ons a nd !light s
To th-c extent speci fied in any 1cn nin atio11 notice, Grantee shall not in cu r funhcr obl ig;uion s or rende r
funl1c 1 pcrfo m1au(;~ hercuudeJ pas t the cfl\:~11 vc d<Hc uf suc h not ice , aud ::,ha ll t,;:n nimn c Olll Standin g
orders and s ub -g,rant s/co ntr :tc ts with th ird p:1 11i cs . ll owevcr. Gran tee sh all co mp le te and de liver to the
Swtc all Wo rk, Service:, and Goods not ca rn.:cllcd by th e terminati on noti ce an d may in cur obligat ions
as a rc necessary 10 do so within th i,; Grant 's terms. At the sole discreti on of the Swtc , Gr an tee :;!mil
:,sc 1g11 to 1h r "talc all nf firnn lcc', n e ht, tit le , a nd 1n1 crc,1 unde r such te rmin:-t ted orders or sub-
gra nt s/co ntrnc ts. Upon tennina1io n, Gra11 1ee sha ll take time ly, re aso nab le and necessary action to
pro tect and preserve property m the posse ss ion o f Grant ee in whi ch 1he Sia tc has an interes t A II
mm enals ownecl hy 1hr S r:1 1e m 1hr possessin n nf ,ran t~e ~h :i ll he imm crl ia 1ely rc 111rnccl en ch c St:t tc .
Ali Work Prod ucl, at the op tion of th e State, shall be de livered by Grant ee to the Sta le and sh a ll
bc co m: th e Sia 1e's prop erty.
ii . P ay 111 cn 1s
The Sta te shal! rci:nbursc Gran tee on ly for accep ted perfom,ancc up to th e dat e of termi nati on. If,
after tcmtinat1on by the St ate, ii is dete rmin ed !h:1 1 Gran tee was not in b:-c.Jc.:l or tha t Gra ntee 's actio n
or mncuo n waz cxcusn bl e, such 1cnnm:1t 1J n sh:iil be trc:;.tt'd as a tcnnm~.t10 11 i11 the pub li c 1111 ercs1 and
\'aet· Q nf 17
II MEP : ll liM 7 111 98
th e ri ghts and o b!ign uons of th e Pn11 1cs shall be th e same as 1f th is lirani hnd been 1crmm a1cd m lhc
pu blic inte rest , a s de sc ri bed herein .
i ii . Da m age~ an d \Vil h holdine
No1withs 1ar.d ing any other remedial ac ti on by the State . Gran te e also shall remam liable to the Slate
fnr ;,.ny dama ges !-Usr;1in ccl hy the Stare hy vi rtu e nf :my hrcac h 1md~r thi ~ firan t hy Cirn 11 tc c ar.d the
Sta te ma y with hold any paymcm to Gran tee for the purpcs e of mitiga ting the State's d :1111ag~s . until
surh t i:nc ns the ex ac t nmouat of damages due lo th e Sta te :'rorn G ran tee i~ de tc m1incd . T he Sw,tc ma y
w 1thli o ld flllY muount 1ha1 may be due to Grantee as the Sta te deems neces sary to p ro tect tl1e Srn tc,
in cl udi ng loss as a rcsu lc of 01 1tsm ndi ng li en s or claims or Co nn er '.icn holtlt:r s, ur tu reim burse.: the
Sta te fo r the excess r.o st s inc urred in procuring simil ar good s or services. Gran tee shall be liable for
ex ces s cos ts in curred t y the Sta te 111 procu ri ng fr om third pa.ru es rcplacc mcnl Work, ~crv1cc s or
s ubs titut C' Go ods as cover.
n . En d y T e rn,in il ri o n in :he Puhl k Inte r es t
The Sta te is :ntcr in£ in to this Grnn t for th e purpm:c of (.a rry ing out lhc public policy of the State o f
Colorndo , a s C:,~1cnnincd hy us Govern or , Ge nera l Asr;crr.bly, an d/o r Coun s. If this Grn nt cc:t.<;C$ to f11nher
the pub lic polic y of th e S1.i te , the S tate, in 11 S so le di scretio n, mny tcnnina1c i bis Gran t in wh ole or in part
Ex.crcbl! by Lh •;: S1c11c uf Lh is right shall nut c.0 11 stitutc a breach uf tht: Stat1.:'s ub li gatiuns h ·n:unJcr. Thi s
sub sect ion slrn ll no t ap pl y 10 a termina ti on of this Grunt by the State for c:i usc or breach by Grante e, whi ch
s hall be go,cmctl by § I S(A ) or as oth e:w,sc s pc c1fi ea\ly prov ided fr herein .
i. Md h ocl an d Contr nl
Th e Sta te sha ll u01ify Grant ee of s uc h tcn ni nati on 111 accordance wilh §16 . The noti ce shall speci f)'
the cfTcctive date of the tenmnati cn and whet her ii aff:cts ,II or a po rt ico of th is Gran t.
ii. O hli gn ti o ns :m ri Ri g ht.'ii
Upon rece ipt of:i tcnnination noti ce , Gran tee sh3ll be s ubje ct 10 and co mp ly with t1c same ob !ig:uions
and rights set fo rth in § I S(i\)(I).
iii. Pa y m en t s
If this Gnmt is term inated by the Slalc p ursuaHl to tlii !I §15(8), Gra11 tcc shall b1: JJJi U an m 11ounl whic h
bears he same ra ti o to the 10m l rc 1mb urs cmcn1 under thi s Grant as the Services sat is factorily
perto nned bear to the tot.1 1 Scrv 1c~s covered by thi s Grant, less payments previ ou sly made .
i\ddi ti ona ll y, if thi s Gra nt is less then 60¾ completed, th e Staie ma y rei mburse Gra ntee fo r a port ion
of ac tua l oul-of-pochet expenses (not ot herwi se reimbursed und er th is Gran t) incurred by Gran:oc
whi ch a re directly attributable 10 1hc uncomp leted ponion of Grantee 's obligat ion s hereun de r:
pro vid cci 1h;1t rh c sum of An y ,md ft ll re imburs ement sh:lll nnt e·fc!'"cl !h c m.1ximu m :t m Cl \llll p:1y ab le to
Grnotcc he reunder.
C . R em ed ies No l l11 vo lvi ng Tc rm inution
The State , at 11s so le di scrct1on 1 may exe rci se one or ffi 0re of the following remedie s in ad diti on to oth c1
remedi es a va1!:1 ble to 11 :
i . S u s p end Per fo rma nce
Sus pend Gra n1 c~·s pcrfo nna nc c wuh res pe c t to all or an y porti on or this Grant pc ndmg ne cessa ry
co rr cc 1i vc nc I1on :11. c;p ec ifi r.cl by the Sta te wi Ihout cnu u :ng Ci rant ce 10 nn actju s1mcn I in price/cost or
perfo rman ce sc he dule . Grant ee shall pro mpll y cc.-:i ('r perfon na nce and in curring costs in acc ordan ct'
wit h th e St ate 's directiv e ;-ind lhc S1:uc shall not be li =iblc fo r co sts in curred by Gr ant ee :i ft cr the
sus pens ion of pcrfo nnan ce und er this pro vision .
11. W ithh old Pa yrn cn l
Withho ld pay ment to Grant ee um il co rrc cl!ons in Grn mcc 's pcrfonnancc arc sati sfac tori ly ma de and
compl eted .
iii. De ny Pay me nt
Deny payment for 1hos e obl!gauons not perfo nned, th m du e 10 Gra ntee 's ac tions or 1n act1 011 s, cannot
hC' pc nfl ,m crl nr , if pcrfo nncrl , wnu lr1 he n fno va lu e In th e Sta te; pm vukd , that any denial ofpaymc nl
s hall be rcasona bl} rela ted 10 th e val ue 10 th e Slat e of the obligatio ns n o l perfo rm ccl
l·IM E P : 11 EM71 II Q8
iv . Rcm orn l
Demond ~cmoval of :my o f Grrmt ce's employee s, age nt s, or Sub-gran 1ces whom t.he Slate dee ms
inco mpc 1cm, care less , 1nsubo rdin a1e1 un suitable, or oth erwise unaccept:ible, or whose co minuc d
re la ti on to t.l11 s Grint 1s deem ed to be contrary to the publi c ,mer es t or not m th e State's bes t u1tcrcs t.
v. lnt cll ccrun l Propcrt)'
If Grantee infr inges on a paten t, co pyri ght, trademark , tra de sec ret or oth er int ellect ual property righ t
whi le perfonning its ob ligat ions un der th is Gra nt , Gra ntee sha ll , at the Sta tes op lio n (u) ob tain fo r th e
State or Gramcc the righ t 10 us e such prodw ts and se rv ices; (b) rc pl:l ce any G oods, S erv ices, or ot her
produc t i11 vol ·1cd wit h non -infr in gi ng prod ~•·:s or modify th c:n so th~t th ey become non-infrin gi ng; or,
(c) if neithe r of the fore goi ng altc rnati\'CS arc rcaso na oly avai lab le, remove my i1 1fri ngi ng Goods,
Servi ces , or pro du cts and r(:fund the pr ice paid lh ereforc to the Stale .
16. NOrICES and REPRESENT ATIVES
Eac b ind ividua l ident ified be low is the pri nc ip al r<.'pr:!senra11v e of the de signating Pa11y ,\:I no t1cC':; requi red to
be given here und er shall be han d delivered wi1h rccc,p t req uired or sen ! by cc:1 ifi ed or rcgis lc !C[J mail to su ch
Party 's prin cipal represen tat ive at th e ad d:css se t fo rth below. In add ition to, l-.11 no t 111 li eu of a hard-co py
notice , no ti ce nlso ma y be sent by C•moil to th e e•m::i.i l ad dresses, ifuny , se t fo 1h be low. Either 1'.i :i; ma y from
time to umc de signate by written DOti cc sub stit ute ad dre sses or pe rso ns to whom suc h no t.c c ~, • nall be se ll!.
Un less oth er.vi se provi de d '.1crc in, all noti ces shall be effect ive upon re~'!ipl.
.-\. ~lute:
0 . Cr:rn l cc :
Hau s Ka ll:lm, Di rec tor
Colom.do Departm ent of! nc:i '. Af~air s
Di ·,1isi on or Emergc 111 .. ~ I.-: .,,.lt,e incnt
9 195 E Min cr ,11 A,•c , St.-700
Ce nt ennia l. CO 80 11 2
Email : h:i.ns.kalb m(ri).s 1a1 e C'-! ,~ -------~
Kra ig Stovall, Ba11a \i on Chief
City of Englewood
Arapah oe ounty LEP C
3615 S. Ela tt St.
Englewood, CO SO 11 0
Ema,\: kstova ll (al enclcwoodg ov .nct
17 . RJ GHTS IN DATA, DO CUMENTS,AND COMPUTER OFTWARE
This secti on D sha ll I (8l sh all not apply to th is GrJnt.
.l\n y sn flwa rc, re sea rch, rcpor1 c;, studie", d.1 1a, pl mh gra ph,;, neg at ive~ or ot her ci ocum cnt s, rlrawi ncs , mo del s,
ma1cri als1 or Work Product of any ty pe , mclu din g dra fts, prepa re d by Gran tee in the perform ance of its
obl:gat 1ons 11 11Cer thi s Grant shall be th e excl usive propcny of the Stat e and , all Work Pr oduc l shall be delive red
10 I.h e S1:i tc by Gra n1 ce upo n co mpletion or tcnni mui on hereof. The Stntc's cxc lu5ive ri ght s in suc h Work
Product shal l incl ude, but 110 1 be li n111 ed to, tbe ri ght to co py, pub li sh, di spla y, tra nsfer, ,nd prepare dcri vauve
works . Gr,ntce shall not use, will ing ly all ow, cau se or pem1it such Wo rk Prod uct to be use d for any purpose
othe1 :.hu n ,~ . performance of Gran te e:·~ ubli gati om, ht.:rc:umkr wit huut lh c pri or wrillt:11 i..:0 11 ~t:11 t uf the Stil le,
18. GOVE I ,ME:0-TAL IMMU ~'ITY
No1wit~s 1an dlag any 01hcr prov isi on tr ·'le <.·oo trary , uothi og here in shall cons1i1u1e a w:iiv er, ex pre ss or implie d,
of any of 1h c :mmuriit i~s. rights , t ~,tt fr .,;, pro 1cc 1ion , or othe r pro vi sio ns of th e Co lorado Governmcn utl
lmmumty Att, C.RS §24-10-101, et se q., as ame nded . La,b1 lity fo r claim s for anJ unes 10 perso ns or property
ans ing from the neg lig en ce o f th e Stat e of Co lorad o, its dcpa rtmc1H 3, 1D sti tutions, t\gcnc ics, bo ar ds, offi cials,
and cmplo ycei is controlled sncl hrrutccl by the provis io ns of the Gove rnmenta l Immuni ty Ac t and th e ris k
managc mcrll sta tut es , CR ~ §2 4-3 0 -150 1, et se~ .. as amended .
P:igc 11 cf 17
IIM EP: 1 I EM7 Hl 98
19. STA TEWIDE CONT RAC T Mi\J\A GE MENTSYSTEM
If th e m"ximun, nm o 11n1 payable 10 Grn111 ee und er th is Grn nt is S \00,000 or greate r, either on the Effcc11vl' Dale
or at anyt ime thereaflcr, th is §19 applie s.
Urnntc e agrees 10 be gO\c med, and 10 ab ide , by the pro vis ions of CRS §24 -10 2-205, §24-102-106, §24 -10 3-6 0 1.
§2 4-103.5-101 and §24-105-102 co ncern ing the monito rin g of ve ndo r pcrfonnancc on su.te Grn nts and 111clu;1 n
of Grant per fo rm ance info rmati o n in a st.a tcw i<le Co mr o.c1 ~ia nagt•ment SJstem Gran1cc'i p,·rfomi:inc c ,;;ha11 he
s ubj ect to Eva lu a1ion and Review in ncc ordo ncc with th e tcm,s und c1:1 ndi 11o ns of thi s G ran t, Stn te law, 111 clud1ng
CRS §2 4-103.5-10 I, and Stat e Fisc al Ru les, Poli cies an l.l Ciu idt m.:e. Eu tluuti un ;md Rev it:w uf Grnu tt:i.:'~
pc rformn ncc shall be part of the nonnal Grant admm 1s trati on process an d <...iramc c's pcrtO nnancc will be
sys rcmr11i c!l.ll y rccnrrl cd in the stat cwirlc Conlrnc t Mam.gcmc 11t Sy stem A.J cas of Evalu ati on and Rev iew shnll
in clude, b ut ~lmll 1101 be limit ed ;o quali~/. cos t and timel iness. Collcc1 ion o f in ionnation rclcvan1 to th e
pt 1fvn 11.i m.c ufG1.1111 cc·s obli g;uions und e1 this Gran t sha ll be detcmlin cd by th e spe cifi c requiremen ts o f such
ob hga uons and ha.II inc lude fa ctors tn1 lored to ma1ch th e rcquirerncn t.i of rnntcc·s oblig ation s. Such
pcrfonn ancc info n nat io n sha!l be entere d int o th ~ sta tewide Contract Man :igcme nl Sys tem n1 in terva ls
cst:-ih li shcd here in :'In d n fi na l F.vR l11 ntin n, Revie w :mci R::11.i ng shall he ren dered wi thin 30 days of the ..:nd of the
Grun t tc n1 1. Grant ee sha ll be notifi ed follow ing each pcrfomrnnce Eva lu alio n and Revie w , and sha ll :tdrl ress or
co rrec t an) 1dt:11L 1ficd proU km in H time ly m:11t11 c1 and mai nt ain WOik prog1css. Should the fi na l pcrfornu.ncc
E,·a luati on and Review de tcm1in c that Grnmc c Cemo nstr :ucd a gro ss fai lu re 10 mee t 1hc ;,crfon nanct.: mcas ur i:s
es ta blished hereun der. !h e Executi ve Di rcc 1or of th e Co lorado Depa rtm en t of Person nel and Admi ni strotion
(Exec ut ive D1rc clor), up on r quesl by 1h c Dep~nme.nl of I cal Affai rs , ~n d show ing of c nnrl c~nc:e, may rlch ar
Gran tee and prohib it Gnmcec fr om bid di ng on future Grnnts . Gmntcc m~)' con te:.a the iina l Eva luation, Review
and Ratin g IJ y : (a) fili ng r~bunal sta lemc nts, whic h ma y rcs ull in ci Ll1 ~r n.:rnuv al ur LUnc..:11 u11 uf the 1.:v:ilu a1i ou
(C RS §2 4 -105 -10 2(6 )), or (h) und er CRS §2 4-105-10 2(6), cxcrc JSmg U1 e dcbnnne 111 pro tes t and ap pea l nghtS
prov id ed io CRS §§2 4-I 09 -106, I 07, 20 I or 202, whic b may res ult in the rever sal of tb e debarmen t and
rci ns1:itc men1 ofGrnntcc, by the Exec ut ive Dir ::cto r, up on n showing of good ca use
20. l~F:STRK:TJON ON r U BLI C BENEFIT S
Th i, scc 1i on O shall I ~ shall no1 a ppl y to th is Gra n1.
Gr,mh:c 11m s 1 co11fom tha t any individual natu ral perso n eigh teen years of age or older 1s lawfull y prese nt 111 th e
Un i1cd ~tate s pms uant to CRS §24 -76 .5-101 et seq. whco such indi viJu,,! app li es fo r publ ic benefit. prov id ed
und er lh JS Gran t by requirin g th e followi ng:
A. Identifi cation:
Th e app lkm1l ~liall p1uducc urn.: or tin: full uw iug pc:rso11a l idcmificati oos:
A vahd Co lorado dnver's li ce nse or a Co lorado 1dcnt1fi ca1ion card, iss ued ~mr su :m t to an ic!c 2 o f
111 le 42, C.R.S.: or ·
ii. A Unite d S lal :!S milit :try c:ird or :1 mili tary dc pcnd -:nt 's ide mifi c:lll on r ani; nr
iii. ,\ Un it ed Stat es Co:is t Guurd Merchan t Ma:-in cr co rd; or
iv. .\ Native American tri ba l doc umen t.
R. A ffict :wil
The :l ?plicant shall c,:ec utc :tn affiJ:wi1 herein auachcd as Form 2, Afiid ::v ll of l.e g3 l t\cqdcncy, s1a11 ng·
i. That they arc Unit ed Sta tes ci tizt.'.n or lega l pennancnt rcs 1dcn1 ; or
i i. Tha t 1hcy arc otherwi se lawfrill y pre icnt in th e Uuited tat es pur suant to rt.:t!crn l law
21. GENE !l<\L l'IWV IS IO NS
.-\. Assignmen t and S ubg r :rnts
Gran tee's ri ghts and obli ga ti ons hereunde r arc per so na l oncl muy not be trnn s fcrrccl, assii;ncrl or s ubg ran tcd
withou t 1he prior , wriu en co nse nt of the Sell e ,\J1 y :mempt at assig nm ('lll , u :111 :,fcr , u1 :,u l,granting. wi th out
suc h consent sbr:11 be voi d. All assig nrn en~s. subgran ts, or sub-g rntl e~s app1ovcd by Gra ntee or the State
•
•
ar e sl1hj cc1 10 all .,f the provisi ons hereo f. Grantee !.na ll bt: so lely rc spo11siblc fo r all aspcctS o f subf!rnntinr.! •
arrnnge mcnts ar .. crform:rnce .
HM E I': 11 E~P111 98
B. Bind ing Effect
Except as otherwise pr v1ded m ~2 1 (A), all provi sions hcrcrn co nta in ed, incl udin g th:;: bcnc fil s nnd
b urdea s1 sha ll e . ..:tend to :md be binding up on the Part ies' rcspcc li\'e hei rs. lcg :11 rcp re sc urn.1ives, s uccesso rs,
and ass igns.
C. Ca p1io ns
T he captions and he adings in this Gra nt arc fo r convc mcncc 0 1 rc rcrcncc only, an d shall 110 1 be use d to
iru c rprc 1, de fi ne, or li mit its provi ;ions
D. Co unte r µ:i r ts
lhis Gra nt may be execu ted in muhiplc 1dcn11 ca l oril;II WI countcrpat1 s, all of' whi ch .!!hall con stin1t c one
a g1et:111c11l.
E. Enti re Und e rsta ndin g
This G:-an t repre sents the co mple te rnt cgrm1n n of ,di undcrs t2ndmgs betw een th e 11 :mics and all pri or
repre sentation s and un d:rsrandmgs, ora l or ,~ritt en, :i re me rge d bcrciu Pri or or co ntemporaneo us
oddi lio ns, dc lc cio ns , or othe r chm ~c,c, hrrc l<.. shall not h,1vc an y for ce or effect wh atso eve r, unle ss embodied
hercm
F . lndcrn'lifi cn l io n-Gcnr rril
lira nt ~c .!t·1a\l, '" the extcn1 pcnntll cd by law , mJcmmfy, sa .•c, and ho ld hannl css the State, 11 em ployees
:rnd :l i:;c n1 s, :i.g:i inst :my :md al l .:1:um s, dam.:.gt.:li . li:.bili 1y !llld coun awards includ ing Cl)S l!i, cx pc nst.::,;, ond
att orne y fees and re lated cos ts. mcurrccl as a result of :my :te l or omi ssion by Cir:i.ntcc, or us empl oyees,
agents . Sub -gran1 ccs, or ass ignees ptu suant to th e tem1s of thi s Grant; howeve r, th e prov isions hereo f shall
11 01 he constn.11.:cl 01 intcrpn.:tL'.d a~ :. ·..1.-.,in :1, c.,p , •; 01 i111 pli...-tl , uf any o r the 1111 11 1u 11 i11 cs, ri ght~. bc 11cflls,
p ro tecti on . or oth er pro visions. of th e Co lora do C.r •c nuncntal Immuni ty Act, CRS §2 4-10-101 ct seq .. or
the Feder,! To rt la11n s Ac ,, ZS U.S · 267 1 ct src: ,., applica blz, as now or •. crcafter amended .
G .. l uri sdi ction and Vt.•nu l'
All 5uit s, :i.c tions, or proceedings r :ln1cd 10 th is rn nt slmll be hel d 111 the Stu1c o f Colorado and e xcl usive
ve nue shall be in t.hc Cit y and CoJ1~t) of Dc 1wr.:r.
H . Li st of Se le cted Appli cahl r Lnws
Gron tee at a ll 11mcs dunng ,Il e pc rlum i:tncc of th,s ura111 shall com ply '"th all apphcab le Federa l and Slate
law s :md th eir imp l~mcnting reg ulati ons, ClllTc n1l y in cx 1s1cncc and as hcrea ficr amcod cd, in cludin g
with out hm11 :11 ion th ose set fo rt h on .Kt h ib it A, App li ca ble Law s, au a:hed here to, wh ich laws and
regu lations are in co rp ora ted here in m1d mad e p:m hereo f. ,rantec :i lso sh:1 1\ re quire comp hnn ce w 1tJ1 such
Jaws and regu lations by sutigr;,ntec s u11Jc1 s uli g1a 11 t pc 1111illcd Uy th is r:1 111.
I. Lo:1 n Form s
If th e form of linan crn l ass istan ce prov 1d~d by the St.u c !S a loan, as spe cifi ed in the 1ab lc on page I ab ove ,
Gran 1ec ~hi\ll cxccu lc a pror:·1i ss ury note subs ta nll Jliy equiva lent to Form _ 3nd reconJ a de ed of tm~t
subslan tial!y ..:.qu1va lc nt 10 Form 4 w11h th e ..:.ou 111y 1hc prnpcr1y res id es .
.I . Moclifi f'n tion
i. By th e l'a rl ics
Exc ept as spec11i ca ll y p1ov 1dc d 111 tlus G11 111 1, mod,fic:a t1o ns hereo f 5hall not he cffe ivc unle ss ag ree d
to in wnt in g by th e P:1.r1i es 111 nn nmcml me11 t hereto, prop!:rl y exec u1cd nnd apprCJ ~cl io nccordancc
with a pp lica bl e Col orado S11tle law , Stall' Fisca l Rules , and Ofli cc of lh e Sta le C tro ll cr Pol icies,
io c lud ing, bu t 1101 lun it,:d to, th r pohcy c11t 1tlccl MODIFICATION OF CONTR,\CT! -TO OLS MID
FORMS .
i i. By O p eration of I.aw
Th is Gran1 1s s11 hJ cct to such 111od1 t'i t·a 11om as ma y be requ ired by chan ges in Federa l or Colorado
State law. or their 1111 plc 111c11 1m~ rcglilr111o n;; Any such required moc!1 fi cat ion au1 omat1 ca ll y sha ll be
in corpor1tcrl uH o :md b r "Jan of thi :; Gra nt on tbc effe ctiv e dnt c of suc h ch nngc, us 1f fu lly se t fo n h
herein
i ii. Gr :rn l I 111uli ng Ch:ln j.!C' Le tt er
The St,11c ma y 1111.:11::.i:.r: u1 dc:~1 c::il :l C.: fu mh ava!I J bh-unllcr 1hi s Uram and modify se lec ted 01her
prcw1~1on " nf 1lu" :icrccmc n1 u,mi; :i \lrn 111 F11 11 rl 1n t,: Ch:\ll ge Leiter c.uh ~1:ull1a ll) cq 11 iv:1 lc n1 to For m I.
The prm 1~1 0 11 s of the Gra nt Fund in)!. han gc Le11 cr she ll beco me pan of and be 10co rpor :i 1cd im o th e
IIMEP : 1 IEM 71 H98
origi nal ag ree men t. Th e Grant FunC:ing Chnn[:t Lc11 cr h no t vnhd un ti l II ha i; bee n :tpprovcd hv th e •
C,ra,r. C:nn1rn ll cr or c:..ie nrr
h'... Orde r u f Prccc tJ c 11 1:c
i. This Gr nnt
l bc prorn ions of 1h1s Gra111 shall govern the rcln11 rnsh 1~ of Lh c St111C n11 d ,rn 1u cc In 1hc event of
co nni:ts or in cons iste ncies be twee n 1h 1s Grant nnd HS r\•l11b11 s nml :i t1 11 ch11H~!ll S incl u di ng , but not
lirn :tcd 10, 1t-.osc pro\'idcd by G 'J.nt cc, s uch co nfhr1 s o r 1n c<'m1 stc nc:cs shnll be resolved by reference
to t.hc documcn 1s in the fo ll owing orde r o f pri n1 y ;
a) Colora do Spec ial Prov,sions
b) Th~ provi sio ns nf the ma111 body of 1111 s C.1 a 11
c) Exh ibi t A
d) Exh 1bi1 0
ii. Lo :.111 Doc um e nt
This secti o11 shall appl y if1~c fo~n offi11 n11c1nl oss i11:mcc, ,11 spcc dicd 111 th e table on pgc I above, is
:i loan In th e eve nt nf cnn '1i c1~ or mcn ni;11,11•n c1c1, hc1w r r n 1h 11.; (ira n1 :rnrl th e Ocr .! n fTni'-l nr 1h c
Pro:ni s~o ry No le, such co nfl1 ct!i or in co n51s1c nc1cs ..,hall be rc~.ol vtd hy rcf=.1l'lC~ tu th~ docu mcn t5 m
lht: fol luwmg u1 J i.:1 uf pl iu 1 ily
a) r o,11 J, the Prom1 "'iory No te
bl nus Gm111
L. Sc\'Cru hility
Pruvu.Jcd Lh i~ Gra m can be cxcl:ull!d am l pc1 ~ r111 ,111cc f the u bhgm 1. ·1 of llu: P:m ic -:: iccompl islu:tl wilh m
It s in to;nt. the prov1::.io ns hcrco l arc c.ctJC r:tbl c a11cl :my prov 1s1on that 1s de cla red uwa hd or bccoi n cs
in opcrabl t! for any r~ason shall not afTcc 1 the VJ!1d 11y lfn11y other pro·11sion hereof.
M . S urvivi\l or Certain Gr11 111 T !•rm ~
No1witb srnnd in g anylhin g herein to th e co ntra ry , JYOVI 10 11 or th is irn nt requiring co minu cd perfo rm ance, •
compl ianc e, or effec t a ft er tcrmm:11100 hcrcul, shal l surviv e such 1cm1 111a 11 on and sha ll he cnforccablr. hy
the S1:i tc ifG ran1cc foi ls to pc rt"o nn or co mply a~ rcquucd
N. T axes
The Sta le is exemp t fro m all fede ra l excise taxes under IR C 'haµt cr 32 (No . 84-730 123 K) and from all
S1a1e and loc al r,ovcmmc n1 sale s an d use 1:1,cs nnrl cr 'I(· &§39 -26-10 1 and 20 1 el seq . Such cxcmp 11 ons
apply wh en mate ria ls n.re pur chased r (;C rv ,rci: rc111.lercd 10 hcnc tit the S1ntc : p rovided howeve r, th:11 cc n ni n
polilica l s ubd i\'1~ion s (c.g , C u y of Dcn\cr) mny req uire pn:rni cm f sn lcs or use tnxcs even tho ugh the
produ cl vr ~c:1 vil.:c b p1vv idc d lu ti 11 .. St ,11 c l11 ,111tcc :,.hall be :,,ulc '.y ll ;.1blc fu1 µa)i1tg s ud1 ta,"<cs its the Sta te
1s prol11 b11cd fro m pay mg fo r or rc ,mbur smg u1nn 1,·c lo, 1hcm.
0 . Third P nrry Ben efi ci:1rit!1-
Enforcc mcn 1 of 1his Gra11 1 and nil n ght:, 11 11cl obli li11 11 ns hcrc 1111dcr arc r..;sc rvcd ~o lcly to lhc Pn n ic-s , and
not to any thirJ pan y. Any ~c n ·1ccs nr hcw_1 11 whic h 1h11d p:tr1ies rccc 1\C as a re sult o f this Gra nt arc
in ciden tal to the Gram, and cl 1wt c1cutt! uny 111jh t!> fur ~uch l1111d pa 11i t..:s.
P. \V ah•cr
\V aivc1 o.r any breach of u 1c1111 , p1vv1 ~1 u11, 1 1c-..i u1 1c111c 11t of 11t b G ra1 1t, or r111y , igh1 or 1:me dy he1c u1.dcr,
whe th -:r cxpl icilly 01 by Ind, o cn fo 1~cmcnt, :,hall 11 1 be co 11 s1rur.:d or dc~mcd :is a w~ivcr of any
su bscq uc.!nt brea ch of such 11·rm , nrov 1s1 11 o~ 1 l'q.111c01 ..:.n1, or o nny 01hcr tc m). prov is ion. or requirement .
nm l!EST U l· T Iii~ l'11I ;E IN n : TlONA LLY u :n BL A.N K
•
II M EI': II E~l7 1H98
C OLORADO S P ECIAL l'RO\'IS IONS
The Special Pro vis io ns apply lU all Gnm LS c.:xccp l wht.:n.; nOLt!<l i11 italics.
A. l . C ONTROLLER'S APPROVAi.. <:RS §2 4-J0-202 (!).
Thi s Geant shail no t be de emed va li d uo ti l it has be en approved by the Co lora do State Contro ller or
dcsign ce .
8 . 2. FUND AVAILAB ILITY . CRS §24 -30--202 (5.'.;).
Fina nci al obli gat ions of ~h e Strite pa ya ble after 1he c•Jrr ent fi sc al year are co nt in ge nt up on funds for th at
purpose being ap propriat ed, bud ge ted, and olh crwi se ma ck avai lab le.
C. 3. GOVERNMENTAL I MMUNI TY.
No tcnn or con dition of1h is Gran t sha ll be co nseucd or int c'l)retcd a) a waive r. exp ress or impli ed, o f any
o f th e mun un itie s, righLS, bene fit !:, pro 1cction s, or oth er pro visi on s, of the Co lorado Govem mcnt :-il
lmm un'ty Act, CRS §2 4-10-10 1 ct seq ., or the Fede ral Tort Cla ims Act, 28 U.S .C. §§ I 346(b) an d 261 1 et
seq ., as appl icab le now or hereaft er amended
0. 4. I NDEPEN DENT CONTRACTOR
Gra nt ee shall p:!rforrn 11 s duties he reund er as an md cpcndc nl Grantee and not a.<; an employee. Neith er
Gran 1e~ nor :m y ag::nt or emp loy ee o f Grnntc c sha ll be deemed to be ,m :1gc nt or cmploy,·e o f th e S1a1c
Gran tee and its empl oyees and age 111s arc nol cnt 1tl cd 10 unempl oy men t insuran ce or wor kers co mpe nsati on
bc11c li 1s throuB h the S1u1c and the Stat e shall not pa y for or o th erw is e pro vi de suc h coverage for Grantee or
nn y o f its ~ge nt s or emp loy!!cs . Unempl oy ment ins urance benefit s sh:lll be :wai\abl e 10 Grant ee an :i it s
emp loye es and age nts only if su ch coverage is made avai lab le by Grantee or a tltird party. Gramcc shall
pay whe n du e all app lic able cmp loymt:nt l ax es and incom e tax es and loca l head taxes in c urr ed purs uan t 10
chi s G rant . Grant ee shall not have au th orizati on, cx p:css or imp lied, to bin d th e Slate ID any Grnn t, li abili ty
or understa nding, e xcept as c:<p1e ss ly set fo r '.1 here in. Gran tee sha ll (a) provide and krep in forc e wo rke r!-'
com pensati on and unempl oy ment compen sation insura nc e-:n the amo unts req uire d by iaw, (h) pro vid e
pruof the re of when requ est ed by the State, o.nd (c) be solel y re s pon sib le for it s :i.c 1s :lnd those of its
emp loyee.s and age nt s.
E. S. COMPLIANCE WITH LAW.
Gnmlet: shall str ictly co 111pl y with all ap pli ca ble federal and Stale l.i.w s, rule s, and 1eg ulations in e ffc ;;t or
hereafter est ablis hed , inclu d ing, with o ut linma ti on, law s ap plicable to di sc rimina tio n and w1fair
emplo yme nt prac tice s.
F. 6. C HO IC!s OF LAW.
Colora do \:\\II, and m ies and rcg ul atio-:s iss ueC purs un 11t th ere to, shall be lpplied in 1h e in tcrpre rnt ion,
ex ecu ti on, and enfo rce men t of th.1 s gra nt. Any pro visio n included or incorporated he rein by referenc e
whi ch co nt\J cts wnh sn1d la ws, m ies, and rcg ul r.11 00s sh all be null and ,·01d. Any prov1 s1on inco rp orat t::d
hcrc m by re feren ce wh ic h purp ort s ro nega te th is or an y other Special Pro vis ion in w'.~olc or in pu rl sh~ll
not be va li d or e nfor cea ble or av ni lable m any acu on nt law, whe the r by way of co mpiaint , defense, or
othcnv:sc. An y prov1s1o n r~ndercd null :ind vo id by 1he o pe:-ation o f this prov ision sh:dl not inva lid ate th e
re main de r ofth 1s G ra n1 1 10 th e ex.lent ca!)a bl e of ex ec uti on.
G. 7. BIND ING ARBITRATION l'ROHIB ITEI>.
Th e State of Co lorado docs not ag ree to bind ing a rbitratio n by any extro-judicia l bod y or perso n. Any
provision to lhc contrary in lh is co ntr ac1 or iu .... urp urai ed hcn:111 by ~:.:f:.:rcn:c sh;dl b~ nu !\ !Ind vnid .
H. 8. SOFTWARE Pi RA CY PROHIB ITI ON. Gove rnor's Executive Ord er D 002 00 .
State ,,r other publi c fu nd s pa yabl e under thi s Gra nt shall not be use d fo r th e acquisi tio n, operatio n, or
main tc:1ancc of co mput er so flwr1rc in violatio n of federal co pyri ght law s or app hcnble li ce nsin g
rcs lr ict io ns. G:~mt cc hereby certifies 3nd wa rran 1c; th:il, duri ng th e Lerm of thi s Gra nt an d any exten sio ns,
Gra nt ee ha ; and sha ll ma intai n in pla ce appropria te systems a nd control s 10 pre ve nt .;uch improper use or
public fun ds . If th e State dct crn1i 1i "'S Lh at Gra nt ee is in v1o lat1 on of thi s prov isio n, 1be State may t!x erci se
uny remed y nva il no lc nt lnw or in equ ity or lmder th is G r:rnt , including , witho ut limi tat ion , 11nmedin1c
tenni natio r. of th is Grant and any ~c mcdy com1s1en t with fed era l cop yright la ws or appli cnblc lice nsin g
re stricti ons
HMEP: 11 EM71 HQ8
I. 9. EMPLOYEE FINAJICIAL I NTER£ST. C RS §§24-18-201 an~ 24 -50 -507.
The signa tories aver lhat lO thei r knowledge, no empl oy ee or the Sta•c has an y pcr~onal or bc11e fic ial
inte re st wha tsoeve r m th e serv ice or propeny desc ri bed m tl us Grant. Gran tee has no mtcrcst and shall not
acquire any interest, direc t or indi rec t, 1h a1 would co nni c1 :n any ma nn er or degree w11h the pc rfo nnan cc of
Grnn 1ee·s ~ervi ces and \lrn1 ,1 ec ~hall no! em ploy any person havi ng such known mt~rc st:;.
J. I 0. YEN DOR OFFSET. CRS §§24-30-20 2 (I) and 24 -30-202.4.
(Not llpplicablc tu i11ter:;vvcrnmcnt11/ 11i;r ccme111.1·j Su bJCC I lo CRS §24 -30-202 4 (3.5), th e Sta le
Co ntroller mny w11.hho ld paymen l und er the State 's \endo r offset imerccot sys1cm for dc':>tS owed h) Sta te
a~cnc 1es fo r: (a) unpa id ch ild suppon deb ts or child suppon arrcaragcs ; (b) un paid balances oftnx, accrued
in lcrcs l. or oth er charge s spe cifi ed in CRS §39 -2 1-1 0 1. ct seq: (c ) unp ai d loan s due 10 the Stu de:1 1 Loa ·
Di vis ion of the Dcp:1 nmc 111 of Hi gher Ech1cat inn ; (<l) ~ ounts requ ired to be paid 10 th e Uncmpl oy meni
Co mpc nsntt on Fun d; an d (c) othe r unpaid debts O\\ in g to the Sta te as a resu lt of fi n:11 agen cy dctemli n:ui on
0 1 judic ial action
K. 11. PUBLI C GRAiffS FOR SERVIU ::S. CRS §H-17.5-101.
{N"t Applicable to A,:recmcnts relatin,: 10 tir e offer, iss um,ce, tJ r sa le of securities, invcs rmell/ odri.'iflTJ'
Sl'rvius nr funtl management sen 1ices, spon.•wred proj ec1s. ;,,ft'rg fJl'emmcnt a/ Agreenr cms, or
information tcr ltn ology services nr pro rl11crs mu/ .'i Pr virrs} firnn1 ce ce nif:r.s, w~rra n1 ,, and agrees Lhat it
docs not kn owi ngly emp loy or Gron\ with an 1'.leg:,! :ilicn •.vho shlll pe rform wo rk und er thi s Gr.ii'! an d
shall co nliim th e ~111 ploy111i::11 t eh g ibih ly of u\l cmployc:s who a1c new ly hi re d for emp loyme nt in the
Un11cd S1.me 5 tOJ!£[fo rm work unJ cr thi s Grant, Lhrou gh ~::inic 1pa 1i o., =-the E-Vc n fy Pro gnu 11 ui the State
progra m cSlab lis hed pur suant 10 CRS §8 -1 7.5 -102(5){c), Gra ntee sh. , know ingly emp loy or Grnn1 wi th
an ill egal alien to_pc rform wo rk unde r thi s Gr.1n1 vr enter int o a Gra nt wi th a Sub-gra ntee that fa il s to
certify to Gr:rn 1cc th:ir rh c S11h -cra n1 ce shall not knowi ngly employ or Gra n1 with an ill egal alien 10 R£rf2mt
work under 1hi s Gr::101. Grant ee (a) s hall 1101 use E-Verify P:ogr:un or St:'\le prncr~m procedures to
un dc nak c prc-crnpl oymen1 sc rc :nin g of job app1ic:i.nts whi le this Gr:rn t is be ing pcrfo m,ed , (b) shnll noti fy
the Sub-gra mct: imr.1 Lhc Gr,rnti 11 g StJtc Jgc ucy wiLli i11 three days if Gran1 cc hos ac tual knowlcds c tha t a
Sub-grant ee ,s employ in g or Grant ing wi~, an 11legn l ali en for work under thi s Gran t, (c) shall 1cn .rnc th e
Subgram 1f a Sub-gran tee doc s 0 0 1 stop empl oying or tira nt mg with the ill ega l ahcn wnhm th.re"-days of
receiving th e no 1i ce. mid (d) ;hall compl y wit h re asonabl e requests mad e in the co ur se of an invcs1 iga 11on,
undcna ke n pursuant 10 CRS §8-17 .5-102(5), by th e Co lora do Department of Labor and Empl oy mcnl. If
Grantee p3rtic ip ates in the Stat e program , Graotcc shall del ivci 10 1h e Gra ntin g Sta te agen cy, ln sti1111 ion of
Higher Edu ca ti on or po litic.i i sub divis ion, n wr itt en, notur izcd affinnacio n, aJfirming tha t Gra nt ee ha s
examin ed th e lega l wo rk sta tu s of s uch employee, and sh all cu1:iply wil h ull ui t\11:: ulht:r rcqui 1cmcnts of the
State pr ogram . If liron tcc fails to comp ly w ith any requ ,mnen l of this provision or CR S §S-17.5-10 1 ct
seq .. the Gran ling Stn.lc n~enc y, in st inui on of hi gher edu ca tio n or politica l subdi vi sion ma y 11:nni natc 1t11 s
Grsn t fnr breach and. if so 1crmi na1 cd Grante e shall be liab le for damages .
L. 12. PUDLIC G llA1'TS WITH NATURAL PEll SONS. CRS §2 4-i6.5-101.
Gr:rn tcc, if n na[uri.i \ pcr sun cight cc..:ll (l8) yca:·s uf~1gc 01 uldc 1, lu.:1t:by swea rs and atli n11 s un de r pen al!)' nf
pc rJ ury Ih a! he or she (a) ,s a ci tizen or otherwise lawf-J ll y pre sent in th e Un ited States p11rs ua111 IO lcde rnl
la w. (b) sh nll co mply wi th •h e provis ions of CRS 924-7 6.5 -10 1 cl seq ., and (c) has pro cuccd one form of
irlr.n1ifi ca1ion require d by CRS }24 -76 5-103 pr ior 10 the cffc e11vc da te of this Grn nl.
Si's Effec tive 1/1 /09
T HE RE ST OFTIIIS !'A GE LNTENTI ON ALLY LEFT BLA:'<K
•
I
IIM EP : II E~17 111 9K
SIGNATURE PAGE
THE PARTIES HERETO HAV E EXECUTED TH IS GRANT
• Pe r so ns signing for G ran t e1.: hcrchy swe ar :rnd :1ffirm t hat they are authorlu J to :ic l on Grnnl cc's hc h11 lf an d
nc know lr.dge thu 1 the 'ta te is relylnr, on th eir representations to tlrnt ct fe et.
GRANTEE
Cl l'Y OF EN G LF.l ~OOD STA J'E OF COLORADO
Dy : _J_a-:m,..e,_s-,K..,.--,--h·_o-::o_d_w..,.a_r..,·d-,-,--:-
Pr in tcd Nume of Auth orized lnd 1vid1Ja_l __ _
J ohn W, Hi c ken loope r1 C OVF.RNOR
DEPAR TMENT O F LO CAL AFFA IRS
Titk : Mayo c_ _ _ By: ___________ _
O fficial T itle of /iut horizcd lndi v1 du:1l Reeves Drown, faccutiv c Oircc,~r
D:11e.
•S1g mn ure
Da te: ____________ _
l'R E-Al'PROVED FORM CONTRA CT REVIEWER
B)·: ______________ _
Da te:
Will iam F. Arc hambau lt , Jr .,
Fin:u1 cc and Adm inistra tioo Ch:c f
ALL G IV,NTS REQUIRE APPROVAL ll Y THE STATE C ONTROLLER
CRS §24-30-202 requires th e State Co nt ro ll er to n p p ro ,·(.\ nll Stntc C r irnts. 'l'his Gru nt is not ,•a li d unril s igned :rn d
dated helow hy the St ale Conlroller or l:c tcg1Hc . Grant ee is not t1 11 thori1.cd to bl'g in pcrfor m:rncl' 11111il sol'!: !::11c. U
Gr:111 tee begins perfo rmin g prior lll t>rcto , th e Stat<' of Col orado 1s not obli gated to pay Gra nt ee (dr such ~Jc r forman cc
or fo r :111 y goods nnd /c,r servi ces pro vid ed hercu11d er.
STATE CONTROLLER
D:l\·id ,I. McOcnno u , C P,\
By·----...,,.-,----,---cc-·--------
B:u b:ua M. (Jsey,
Cc111Lro ll c-1 Ddcga1c
Dat e: ____ _
H ~1£1': I J F,~17 111 98
F:X III II IT ,\ -A rru c ,,n LE L A WS
Laws. regul;mons, dOd authonwt ive guufance 1ncorµo ra1cd m10 this Grant include, wuh ou 1 lm11ta 11on :
I . Age D1sc rim ma 1Jon Ac l of 1975, 42 U.S.C .... cct ions 6 101, C'I seq.
2 . Age Discrimina tion m Em ploymen t Ac 1 of I~ 67, 29 U.S C.62 1-634
3 . AJ11e 11ca 11 s "ilh Disnb1l11 ics ,-\ct of 1990 (A.DA), 42 U.S.C 1210 1, c t seq .
4 . Eqcn l Pay Act of 19(,J, 29 USC. l06(d)
5 . lmmigr :l.l ion Refon n nnd Co ntr ol Act of 1986. 8 U.S C. IJ2,1 b
6. Sectio n 501', o f 1he Rch,1bili t.:1t ion Ac t o f 1973 , 29 U.S .C. 794
7. Title VI of tlie Civ il Rights Act of 1964, 42 U.S.C 2000d
8 . T il le VII o f 1he Civil Rights Act of 1964, 42 U .S C. 2000e
9 T it le IX of Ulc Educ111ion Amc:ld mcnt of 1972. 20 U.S C. I 68 1. et seq .
I 0. Se cti on 24 -3 4-)0 1, Cl se q , CulornJo Rc vm.-d S1a1u 1i:s 19 7, it..'i ame nded
11 The appl icable of lh c fo ll ow ing :
11 I. Cos t Princi p:11 s for Sm 1e, Loc:'1 1 a nd lmliiln T ri ba l Gov ernmen ts, 2 C.F R. 225 , tOMB Circ ull\r A-&7).
11.2 Cos t P11 nc1p:1l s for Ed ucati on ln s11tu11ons, 2 C.F.R. 220, (0MB ircu lar A-2 1 ),
I 1 .3. Cost Pr inc ipa ls for Non -Pro fit Orgru112n tions, 2 C.F.R. 230 , (0MB Cucular A-122). and
1 1.4. Aud ns of Sta tes, Loca l (j vc nuncnts, and Non-Profit Org1L11za 1ions (O t-.1.8 C 1rcu l11r A-133); and/or the Co loru do
Local Govc n un c-.11 r\uc\11 La w, ~9-1 -t>Ol , cl seq, C.1<..S ., and Slate imple menti ng ru les and regu lati ons.
I l .S . l nuniirat1 on Statu s -Coo pcra 11 011 wnh Fc<lcra l Officials. CRS 29-29-10 1, et seq .
I 1.6 D11,·1s-Racon ALI, 110 USC. SS 21 6:i to 276;-i -7.
I I . 7. Ccpda nd Act, 40 U S.C. S 276c and I R U SC. SS 87 4.
I I .S. Crn trn ct Work Hour s and S:i.fcty St rn dards Act. 40 U.S .C. SS 3 . 333, rega rdi ng labo r standnr ds for fcdcn ll y
as!t 1sted const ru cuo n su b aw;,n.Js.
11.9. Wil d a.id Sce nic l'Uve rs Act of I 968, I 6 U.S.C. SS 127 1 I!:. sc:q rela1ed 10 prot ecting compone nts or pote ntia l
compon crm of the na ti onal wild and ~ceni c n vt'rs syi.tt:m .
I 1.10. Na ti ona l H1stonc Preservation Ac t of 196 6, as ame nd ed, 16 U.S .C. 470. Ex ec utive Order No . 11593
(1 drn1 ili ca 1io n and pTC1 1ec1io n of his tone propem es), and the Archaeologica l ~md His1oric Prescrva1ion Ac t of
1974 , 16 U.S.C. 469,-1 ct seq .
I 1.11. Rubert T . S1.1ffc.rd Disas:er Assisi~ncc and Emerge ncy Relief Act (S tafford Act), 42 U.S.C. 5 12 1 ct seq ., as
eme nded .
I 1.12 . Net ion,I Floo d lnsun.ncc Ac t of 1968 , 42 U.S .C. 4001 et. seq .
I 1.1 ). Compr~hens,vc Env1ro 11 menL1 I Re s po n,;e, Compe nsntion, an d L1abi\1ty Ac 1 of 1980 (CERCLA), 42 U S.C .
104.
1 1.14. Uepa 11men 1 of Uefcnsc Au th onz..1 t1 on Act of 198ti, l 1Ue 14 , /'an lj, Sec11o n 14 12, J'ub li c Law 99-14). ',0 u.s.c. 1521.
I I. 15 USA PATRJ OT Act of 200 I, (Pu b. L. I 07 -56)
1 1.16. D1g1t~1 l Tt:lev1s nm T nrn~11iu 11 um.I Pul.lli t: Sa fr.:t y ,\i;\ uf 2005, (Pub L. 109-171)
12 . Fedc rnl Emerg ency M:urngcm en t Agency , De pa rtment of Homela nd Sec urity RcRdations : /\II Appli ca ble Po rtions of
44 CFR Chapte r I, wll h the fol lo,,•:i1g P11rts sr,ccin ll y noted and ap plic:ib\t.: to all grnn l s of FEMA'DH S fo nd s:
12.1. Un ifo nn /\d minis 1rn 11vc Rc4ui1cmc n1s for Grun ts and Coop crn11ve Ag1cc 1ncn ts to Stmc nn:! Locnl Govcmmen t5,
44 C.F R. 13 .
12.2 Govcmmcr.1w1dc Dcba1mcn 1 :rnd Sus pension (No nprocu rcmen t) nnd Requ ire ments fo r Drug-Free Workplace , 44 r· FR 17
l 2.J . New Rc s1n ct 101:s on Lobb y mg, 44 C F.R IS.
13. Pri vacy Act of 1974 , 5 U.S C. S 5529 and Rc g ulat io,s aci.:;.p1cd the reu nder (44 C.F.R. 6).
14. ProhiU1tiu11 Jgfi111s l use off-cJcral rund!; for Lobbvrng, 3: U.S C 13'\1
I· None of 1he funds macl c ava il able 1hroug!l 1h1s ag reement shall be used in con travention of 1hc Fcdc r:d bml d111 gs
pc1form1u h_c an d repo1t i11g 1eq ui1emc ut.~ 1 CA c:cu;iv c: Order No 1)12), part ) of ti t le V of the Na1 1onal Encrg)
Conser v,1 1100 Poll ey Act. 42 SC 8251 e1. Se q , or s ub tlll c: r\ of tit le I of 1he Ent rgy Pohcy Ac t of 2005 (mcl cd ing
the amendme nt s mad e th ere by)
16. None of the fond s rmdc :,.":ubblc ~ha ll be ur.cd in co n1r:,.vcr,1ion of sec tion )03 of the Ene,g y Policy Ac l ('1 f 1992. '12
u .SC 13212 .
17 Buy Amcnca n Act, t1 I U.S.C . !On et se q.
IR Ft>rler~I r.rnnl \lmd ;mrc
II M"P : 11 t:~171 11 98
EX.lilBIT B -STATEMENT OF PR O J ECT (SO P)
I . GENE RAL DE SC RJPTI ON OF TH.E PROJECT(S ).
t.l. Projl'ct n esc riplion. As deta iled in Exhi hil C, thi s r mJec.1 aims to fu nher tra in and pr e p:uc 1h c
firefi ghters of Englew ood to re spo nd to a haz mat in cide nt.
1.2 . Project cx 11 enses. All expe nses dcsc ,i bcd in the ,.pprove d gra nt app li cat ion, Exhib it C, and
c..t cgurit.t:t.1 111 tht: B ud ge t Table.! §11.2 uf thi s Exhi bi t B J.n.: c li~i b l:: for n.:i1nb u1 ~..:mc 11 l. Th ~ 1cqui1 i;U
20% non-fede rn l mat ch nee d 11 0 1 be prov idcrl h y th e Grn n1ee rm a line-i tem hy linc-i1 cm hi\S i$, h111 must
be 20 % of the total O\'Crall ex pen diture s, in clud mg an y in-k ind match.
1.3 . ld r nr ifi cation of S ub gra nt ee. Arapah oe County Loc al Emerge ncy Plann ing Cammi Hee
2 . DELIV ERAB L ES:
2. I . Gran tee shall s ub mit narr ati ve and fin nnri ril rcpo n s dest ri b i11 g p l'OJt=Cl progress and ncco m plish men ts,
any de lays in meetin g th e objec tives and ex pendi tures to da tz as desc ribed in §5 of thi s Exhi bu B.
2.2. Lis t ad di ti onal gra nt del ive rab les. Non e.
3. PER SONNEL :
3.1. Repl ace ment . Grantee sha ll nnm edte tcly nott l'y th e Uepanment , f an y key personn el s pecified in §3 of
t.hi s Exhibit B cease to se rve . Pro vi ded there 1s a go od•fa 1t h reas on for the ch:in ge. if Gr:in tcc w ishes to
rep la ce 11 s key pe rs onn el. it shall noti ,'y the Depa n ment and se ek it s approva l, whic h shall be at th e
Departm ent 's so le di sc reti on, ns th e Depart ment iss ued th is Gra m in pa11 rr!iar.cc on G r~nl e:!'s
rcp re sc nta11 ons rc g~ir d mg Key l'cr so nn e!. Such noti ce r hal : s peci fy wh y the change i s nece ss ary , who
the proposed rc plncc mc11 1 is , whnt In s/h er quo\ifi cati ons nrc 1 nnd whe n th e chan~c will tak e effec t.
An y1i111 e ke y perso nn el c~as e to se n·e . the Depa rtm ent, in its sole d1sc rcti on, may direc t Grantee 10
sus pe nd ,vork on th e Projec t unt il such time n~ n:.placc mcnt s arc ap pro ve d. All notice s se nt un de r thi s
subsc c11011 shall be s~n· l..l accv rd 2nce wi th § 16 ol the li ra nt.
3.2. Re s pon sib le-Ad m?ni\tr a to i:-. Grant ee 's perfo nnance here under s h:1 11 be und e r the dir ect superv i;ion or
Mr. Knig Sto va ll, n.!·.:.. .111o n C hief, an cmployc.:c ur t.1gt:i:t or Gr;u1 lt.:t.:, who i:, li e n::by J t::,ig ual1;cl as th e
rc s pons1b k ad min istr ator of this proj ec t.
3.3. Other Key Perso nnel None
4. FUNDING
Th e Stat e or Federa l pro vi ded fun d. shall be limi te d to th e amo unl (s) spe cified in §7 of th e G rn nl :rnd in the
Federal un d/o r Stale fund s and perc entage(s) sec tion of §4.2 of this Exhi bi t B, Proj ect Budget .
4.1. Matchin g Funds.
4.1.1.Rcqui r cmc nt. The fo ll owing ch c.·c.:ked O?ti on shall ap ply
4.1.1 I . 0 Y1 n1ching Fun ds arc no t required und er tl:i s Grn r.t.
•l.1.1.2 ~ Gramcc ·s rl.!qu irl'd non-federa i or stale ma tt:h cururibut iJn i!) lktct1 lc J iu §4.2 Uduw. f he
match may
4.1 1.2.1. [8J mc\ud c lll •k in d match,
4.1 1.2.2. 0 not indndc in-kincl m,11ch; or
t 1.1.2 .3. 0 rn c\ud c no more th an ___ % 111 -k md ma u . .:h.
4.1.2.Ge n enil. Grnn tce ·s required matc hing co nlribu tio n, if an y. need not be provide d on a lir e-it em by
lin z-ucm bas i i, but mus t be at least the pcrcc ct agc of th e 10ml proJt:C l cxpt.:mli turcs Spt;i.:ifkd in tli c
Proje ct Budge t table.
4.J.J.Ooc um cntation . Doc ument atio n o fc .~p cnd11u rcs fo r the non-fod crn l match co ntributi on is
req uired in tn! ~a mc m:umcr as th e doc umcn tat1on for the grant fun ded c~pend itu rcs
l tM EP : 1 t EMl t 11 98
4 .2. P r oj ect BmJ gc1
Pro1ect Ac1ivi tJ1lline It em Federal Share up to 80 %: $8,320 .00
Mntr.l11 11r, Nn 11 -Ferierol Share 20 %: $2,080.0 0
Total fo r C utc~ory/Li ne It em Grn nt Fu nd s nnd
,_ Gnml cc Matchinl! Co11lrihuli u11
I~ 375.UU
._9ther 10,025.00
Tot a l lludPc t $1 n ~00 .00
4 .3 . P roject Bud gel Li ne It em Adj ust m e nts. Unrn tcc may (see checked opu on below):
4.3.1 . 0 not adj ust individ ual bu t.l gc:t l i1 11:: ,u uu uu t:, with o ut a pp ruv ul uf the State . S u\.:h aµprova l sh all
be in th e fo nn o f
4.3.1.1. i..l n utii.:c i:,:,uc<l li) 11l c Sta te in a:cu ida nce wit h §IG of 1hc Grant; or
4 .3.1.2. an ame nd ment in accorda nce w it h :he M odificati on .m bsc c1io n o f Lhe Cenern l Provisions
of the Grant.
11.3.2. fgj :t dJ US t ind ivid ua l bud ge t line :i.mo unts wit;!l"'Ut the State's approva l if:
4.3.2.1. there arc no ~rnn sfe rs 10 or betwee n :ld mini itr Jtio n bud ge t li nes; and
4.3 .2.2. cumul ative bud getary \111 c it em changes do nm exceed the less er of ten pe n.:c111 of 1hc
total bud geted amount or $1 0,000
4.4 . Non-S uppl an ting of G rant ee Fund s.
G ran tee wi ll ens.ti re thnt the fu nds provided by this Grnnt are u::;ed to supple ment an d not s up plan t their
fun ds budge ted fo r the purp u~cs he rei n.
S. PA YM.ENT :
Paymc:uts shall be ma de in accorc!ar.cc with this sec ti on , th e provisio ns of th is Exh ibit, an d th e pro vis ions se t
forth in §7 of the Gra nt.
5 .1. Paymcnl Sc hedul e. Grantee sh all submi t reques ts for reimbu rs ement at leas t quan crl y using th e
De part ment prov id ed form or by lett er with doc ument at ion att ac hed if no fo nn is required . One
o ri ginal s igned rc-imbu nemen1 request is due on th e sru nc dates ris the req ui red fin nnci al rcpon ~. A 11
reques ts shri ll be for eligible ncru a\ expense s in cu rred by Grn ntcc. ns desc ribe d in § I nbovc . Rcqt:csts
w;l\ be acco mpan ied by :m ppo mng documemati un lutaling, ut h:;.t:,t Lh t.! a111 ou rn .-i.;4uc:s 1c d fo 1
reirn ['ur sc mcnt and any req u ire d non-federa l nu 1c·~ cont n bu1ion . Doc 11m cnt at1 on requirements arc
det:c rib ~d in §6.6 be low. If any fi nancia l or pro gre ss reports arc de linquen t 3 t th e ume of a pay me nt
reques t, •he Dep:m111<'nt 111:1y wi1hhold s:u c:.h rr.imh 11r~c 111e11 t nnlil 1he required re pon s h:iv c bee n
s ubmi ttr d . If th e total rc :mburs:i ble expe n!.C !.i report ed fo r the year's grant exc eed the amoun t of lh e
a waal, the cxct:SS CApc11scs 111.i y Uc: e hgiblt-fo 1 co11 sidc 1:i 1io11 fo , any 1ca ll oca lion additio ns mad e <H th e
end of the federa l gra nt pcnod . If any grant end rcall oca11011 fu ndin g !S av a ilab le, eli gibility for thes e
fll ncl s will req uire tim ely repo rt submill al, an d st.ra ng pcrfon nancc de monstra ted th ro ugh the q uanerly
progrrsc: rc pnn " and tl1ro ugh nngoi ne cnn1act/mo ni1 nring .
5.2. Pay m ent Amount. \Vhc n non-fe deral m:;uch 1s req uired, s uch mat ch mu st be doc um ented wi th eve ry
pay11 1c11 t 1c.:qucs; Pcn od ic payme nts will be mJ de :\S reques ted at the sa m!: pcrc cn togc of the
doc um entation sub m11t cd as th e Grant fu nded sh a:-c of Lhe bud gcl up to an y a pplica ble qua rt erly or
other pre-c los eout max im ums . Pay mc:n t will no t cxc rcd the amou nt of cash expenditures doc um ent ed .
Exce <;.s match document ed and su bmitt ed wi th one reimb ur sem ent reques t will be app lied to s ubseq uen t
req ues ts as 11 ccessary to max imize the :1 \1 0\v:l b lc 1e imb ursemen1
H~I EP: 11 E M 7 111 98
5.3. R e mittan ce Address. If moiled, pay m ent s shall be remitt ed to the fo ll owin g nd drcss unlcsa changed in
acco rdan ce with § 16 of th e Grant:
Cuy of Eng lewoo d
Arapahoe Coun ty LEPC
3615 S. El:ni SL
En e lewood, CO 80 11 0
6. ADM I N I STRAI WE l<E(JU IRJ::M£NTS:
6.1. Account in g. Grant ee shell mai nt ain pro perl y segr ega ted acco unts of Gran t fu nds. matching funds. and
oth er fund s ;1ssoc 1at cd w ith the Projec t and ma ke th ose recor ds ava ilable to the State upon reciues t.
6.2 . Audit Report . Jf an audit is pcrfon n cd on Gn.tntcc's n.:c ur J s ro, any li :,i.:u 1 yc::a1 cuv c 1i11 g a port ion of
th e te rm of th is Grant or any other gran ts/co ntract s wit h DOL t\ Gra nt ee ;;hall su bm it an elec tro nic
copy of th e fi nal audi t rc po n , incl uding a rcpo n in ac co:-da ncc with t:'lc Si ngle Aud i1 Ac t, 10
d n l :i .a1uJi1 :ih tale,co .u~ ,or send 1hc rcpo n to·
Department of Locn l Affairs
Acco untin g & Fin anci nl Se:viccs
1313 hemia n Stree t, Roo m 32 3
Den ver, CO 80203
6.3, Monil orin g. The Sts te shnll moni101 this Grant in acco rdance with §§9(B} and 9(C) of th e Gra nt.
6..1 . R eco rd s. Gr antee sh all ma in lain re co rds in accordan ce with §9 of the Gra nt .
6.5 . Rcponin g.
6.5.1. Quarlerl )' Fina nci al Sl•lus a nd Prog ress Re1,orl s. n,c proJec t(s) approved 111 this Gro n, arc to
he cnmp leterl nn nr hcfore 1he 1enninn 1io n da te st3tcd in §S(A) of Lhe Gran t A.gr cc mcn t. Gran tee
sha ll sub mn qua11 crl y fin anc ial statu s r1nd progrJ mma :ic progress re ports for ea ch proje ct
iden tified in th is ag ree ment us ing th e Sia ndard Federal Fina ncial Sta tus Report (S F 4 25) aucl ll1 :;
SL1 nda rd Fed eral Prog ress and Porfomian cc Na rrauv e Rep ort (SF-PPR), or other form s pro vi ded
by the Department. One of each with original sigr.at ur:s shall be submi1 ted m ar~o rdan ce wi th the
sc he du le below :
Reiforl Period '.:, :: i. ;;i'.; .. Due Date :·,. '.r .:-:
Jan unrv -rvtar ch Aoril 20
Aori l :.... June : .·
Jul y -Scolember Oc.tob cr 20
Octobe r .:. Dece mhi:r ·.1anu arv 20
6.5.2. l'i11a l Re porls. Grantee sh all su bmi l a fin a l fi nancial s1an1s and progms re port that provid es fina l
finan cia l recon ci\ia 1iou and a final cumu lativ e gran tl projcc 1 ac co mpli shme nt s rc pon within 45
d:1 ys of the end of th projcct/g r:111 1 period . No ob liba 1i o11s of fu nd s can rc m:un on t he fi na l report .
The fin al re po rts may substi tut e fo r th e quart erl y rep orts for the fi na l quarter of th e gran t pe ri od.
If all projec ts are co mp leted before th e end of th e gralll perio d, the fi na l rc ;,ort ma y be subm i11 ed
at any ti me befo re its fin al d ue da te. No furth er repo rt s wi ll be due-nft er rh e Depnnmen1 has
rece ive d, and sen t noti ce ofaccc ptam:e o f the fina l gran t report .
6 .6. Rcc1u ir ed ))ocu menl :lli on . Suffi cie nt detail shall be pr ovi ded witlJ rcimbursem em requ es ts 10
demo nstra te: thm cxpen sc:s are allowab le :i nd a pp rop ria te as detailed in th e sub s ... 1;tio ns be low herei n.
Gr:t ntcc1, mu'>t reta in all procurement and payrn cnt doc urn cntalio n on sit e for mspe cti on. Th is shall
include, bu 1 not be limited to, pu rchase o~ders, rece iving doc um enls, in vo ices, vouc hers,
~quip mcnt/scrvices ident ification, and tim ~ and e ffort n.:pu rt s.
6.6. l. Eq uipm ent or rnn ~ibl e go ods . Reque s ts fo r reimburse ment fo r tangibl e per sona l µropcn y wit h a
purcha se price of less th an SS,000 pe: ite m sho ul C in cl ud e th e invo :ce 1:umber, d1::script1on of it em
pu1diasnl (e .~. NOA.A. we J til c 1 iad 10s), and the \ocm 1o n an d number of uems, o r cop ies 1)f the
IIM EI': 11E~l7111 98
paid invo ices may be submi ncd For cquii:mcn 1 item s wi lh n purch:.i sc pn cc of or exceeding
$5 ,000, and a use fu l life of rnu1c 1lrn n one ye:u , the G ra ntee 1,1u s 1 provide u co py of 1.bc p3id
invoice 3nd inc lJde a uniqu'! ident ifying number . Thi s nu mber cnn bt: tht: man u fuc Lu11.:1's :,t::ia l
numbe r or , 1f 1h e Grantee has 11 s own ex ist ing !n\•cn1 ory numberi ng system, tha1 numbe r may be
used . Th e locoiion o f 1he equ ipm en1 ,nu ;i also be provided In nd d111 on 10 ongoing 1rack111g
req uire ments, Gra nt ee shall ensure th at rnng :blc good s with per ucm cos t of $5 00 or more and
~q ui pmc nt with pe r uni1 cn~t of S ,000 or more are prom ine ntly marke d as fo ll ows : "P 1.rc l,ased
h·1t h f,m ds p rovuled by the FEM.A "
6 .6.1. Sc.rviccs . Gro 111 ees shn ll in c lude co nt:-:1ct/purch:i se ord er number(~) or employee na me;, th e
datc(s) th e services were prov id ed, the nature of th e sc r :iccs, nnd the ho ur ly cotH ru ct or salary
rat es, or 1nont hly sa lnry amJ ,my fri nge: benefit s rJ tcs.
6.7. l'roc u rcmcnt. Grant ee shall en sure its prol'll re111en1 policir s mee t nr c xre.NI loc:1 1, i;;1·n c, t1.ncl fotlera l
req uirements . Grn n1 cc s hou ld refer to local, stntc , and fodc:-:il g,11 d:rn ce pr ior to ,nukmg Jc~isions
1cgardi11 g compc:u ti vc bids, sole so urc e or oth er pro curcmc nl iss ues . In ndd1t 1on :
<,.7.1. So le So urce. Any sole so ur ce tr:rn sac.:tiun in cxct!s~ 1J '.S IOO ,OOO 111 u ~l be app1u vt:"t.l iu .1d \·a11cc by
tbc Department.
6.7.2. Co ndu ct Grantee s sh3II ens ur e 1h:11 : (u) All proc uremc m transr,c 11ons , wh ether ncgo 1:ucd or
co mp eti tively bid , and wi thou t regard 10 dollar value , arc cot dJc1c d in :! mann er tha t provides
ma xim um open and fr~c com pe1ic ion : (b) Gran tee mu sl be alert to orgn niz.a1iorrn i con fh cl5 of
interest :md/or no n-com pt·111ivc-rrn r 11cc1; :im nnc con 1r:1 c1ors tha1 may rci;;mc t or cl im ir:atc
co mp etiti on or othc rwL sC re str:un trade ; (c} Co nl rnc tors who develop or drnft spc c1fic .'.!.II Ons.
1 cqu iremems, statement s of \\'O r~:. a,;d/o r Rcquc;ts for Pro?os a ls (RFP s) fo r n propo sed
pruc ur cmcm 111us 1 Uc cxi.:lu t.lc<l fu.>111 Lit.ld iu~ 01 s u:un itt ing a prn po al to compe 1c fo r t.h c award of
su cl : proc ur eme nt , an d (d) An y requ es t fo r cxc:11 p1ion of ite m a-c 1.vi thi n thi s s ub~cc ti u11 111.1 ~1 be
su bm1 1ted ,n wnung 10, and be a pp roved by the aulh omed Grn n1 ec official.
6.7.J . Debarment . Grn n1ee shall verify th at th e Co nt rac tor is not debarred fro m pa rti ci p:u ion tn s:at c
and fed era l prog :-a1ns Sub -g ran tees shou ld rev iew co ntrac tor debam1e n1 111 fon 11ation on
hu rd /www cp l~ pnv.
6.7.4. F unding Disclosure Wl,c n iss uir!g req ues ts for pro posa ls , bid so li c irnti ons . ;md 01hrr pu hhshe d
doc ume nt s desc ri bin g projects or progmm :; fun ded in whole or in pa rt wi th ~h csc gr::i nt fund s.
Gra nli.:c w1 J Subg null ecs shall . (a) s~te th : percen ta ge of Il ic tota l cost of th e program or proJCC l
whi ch will be fina nce d wi th gra m money; (b) state th e gra nt pru grJm name and J oll ar a1 11 uunt uf
sm1 c or fed eral fond s for 1he pro1cct or program; an d (c) use 1h c phra se "T/11 s project was
supporred by ih e Co/o ,-ado Department of l ocal Ajfmrs Division of Emergency Mtm agement."
6.7.5. Approved Purch:i ses. Gra n1 ee shall veri fy tha t all purchases arc !isled in §I.I abo ve. Eq uipme nt
purrh:isc;, if :my , c:hnl1 he for item, lii;;teci int.he Approvrd Equip ment Lis t U\.E.L) for th e gran t
peri od on th e Re s po nde r Kno \\'lcclge lh sc (RK.B), al hu ps //ww,~ .rkb .us
6.7.6. Assi gn ment of Ri g hts/Dutics/Eq u ip mC'll l Grn u1 ec sh all en s ure tha t 110 right:.. ur dut ies exercis ed
under this Grant , or c4u ip 111 -:rll purchased with Grant Fund s h:;v1ug a pu rc h;i.sc v;i.l uc of SS,000 or
more arc ass ig ned wit ho ut lht· prior wriucn co nse nt of the Dcp r.nmcn t.
6 .8. Additio na l Adminislrath·c R equire m ents. No ne.
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ORDIN AN CE NO .
SERfES OF. 20 11
DY AUTH ORITY
COUNC il. Bn..L NO. 8 J!'ti j-~
L"ITR ODU CED DY cetrnci p v . U
MEMg.f-11._WOOD WARD
AN ORD INAN CE .'\UT I-IOIUZING THE ENGLEWO OD ESTATES PLANNE D UN IT
DEVELO PMENT (PUD) AMENDMENT NO I, LOCA TED AT 12 10, 12 0, 1250 , 1255, 127 0.
1275 AND 1290 WEST QUI CY CIRCLE IN TI-IE CITY OF ENGLEWOOD, CO LORAD O.
WHEREAS. l),s tin clive Builders, L.L.C., ow ner of the prop erty at 1296 West Quin cy Ave nu e,
Engle wood, Co lorado, subm!lted an apphca 11 on 10 rezone the pro pert y fr om R-1-C Single-F a mil y
Kcs 1dcncc IJ1 s1ncl 10 PuD and 10 sub d1 v1de th e pro pert y co ntained within the PUD : and
WI IEREAS, the En gl ew oo d Estates Subd ivis ion d ivided tl1 e sit e co mmonl y addresse d at 1296
\Ves t Qurn cy Avenue imo seve n si ngle.fa mil y buil din g site s and es tablis hes a pn,ate one-wa y
strcc1 , kn own as Wes t Quincy Ci rcle , to provi de acces~ to 1he propo sed developm ent: and
WH EREAS, th e Eng le woo d Cit y Co unci l approved Englewood Estat es Pl anned Unll
Dc \.clo 1n11cnt (PUD) Uy the pilss ;i gc o f Ordi na nce No . 4 7, Seri es of2004 ; :md
WH EREAS, in !00 9 Habita t fo r 1 lwnani ty of Metro Denver, Inc . di sc usse d pu rc has ing 1he
pro pc11 y fr om Distin cti ve Buil der s, LLC continh!cr.t upon amending rh c ex istin g PlfD to permit a
gren 1cr a mo1111t of dwelli ng uni ti. nn rh c-si re; :uul
WHEREAS , Amendment No . I, propos es th e fo ll ow mg changes to the o n gma l l'u U:
An in crease in 1hc number of rc~1d cmial uni ts fr om 7 to 11 dw ellin g un its
• A change in the type of re si t J I uni ts fr om 7 one-uru t detached dwe ll in gs, 10 3 one -u1li l
det ac hed dwe llin gs and 4 1,,_,.un i1 att ached dwe llin gs .
• A dec rease in the av erage lot s1 1.e fr om 5,78 4 square fee t to 3,454 squ are 1'ce1.
~-1in r cha nge s to bu ildin g sc1 backs lCto ng O' si de sctbnc ks for th e nt!n chcd dwelling
uni ts.
• !\n in crea se in the height from · hic h the b lk plane beg in s; from a 12' heitdll in th e
original PUD, 10 an 18' he igh lll tl£p ro p ed amendm en t.
• A decrease in the amount of p d<l ng fr 4.5 parkin g spa ces per unit inc lud ing gues t
parkin g 10 3.0 parking sr-a ces p r..wt' including gues t parkin g.
• A decrease in the minimum landsca pc.:d area from 40% to 30%.
• M mor chan ges 111 the pri va te road (T r::ic t A) conlibrurati on to 3 CC OffillhJda lc addiu onal
pJrkin g and snow s:orn ge .
The orig inal PUD allowed sto rage sheds provided th ey were less tha n 9 icet in height.
Am endment No . 1 proh.i bi1s all storag e sheds .
WHEREAS . purs uant to E.M.C. 16-2-7(F)(2)(c), 16-2-7(1-1\(2) and 16-2-7(1-1)(3). ame ndm en ts
to Planned Un11 Dcve lopm cni s arc re viewed und er th e same proc edure and criteri a as origi na l PUD
apphca 11ons; and
WHEREAS, th e Planning au d Zoning Co nunis sion he ld a Pu blic Hearin g on Jnn umy S.20 11
and took testimo ny on 1he subj ec t pro pert y whi ch 1s currentl y zo ned Eng lewo od Es tat es PUD; and
1 I b i
WHEREAS , th e Commi ssion reco mmend s app rova l of 1hi s Pl anned Unit Deve lopme nt
Ame ndme nt No . I;
NOW, T HEREFORE, BE IT ORDAIJ\ED BY THE CITY COUNC il., OF THE CITY OF
ENliLEWOO D, COLO RADO, AS FOLLO WS:
~. Th e Eng lC\vood Cit y Co un ci l has rev iewed the Amcndm cn l o . I lo the Eng lewood
Esrn res Plann ed Uni, Dev r loprn enr and pursua nr 10 16-2 -7(F)(2 J(c); 16-2-7 (H)(2'i an d 16-2-7(H)(1)
E.M.C ., fin ds th :i t the P.U.D. amendment is in co nfo mmnce wi 1h 1hc approved Pl arnt ed Un.it
Dc\·clop mcn1 requi rem ent s,
Sec tion 2. Th e Englcw ood Ci ty Co un cil find s tlHll nil n:q uired doc ument s, drawings, referral s,
recom mendati ons an c1 app rov :\l s ha ve bee n rc cc 1\'ed.
Sec ti on 3. The Englewood C11y Co u11 cil fi 11d s that th e amended P.U.D. sit e pla11 is co nsisre nt
wilh rirlop1 cd :,net ~encra ll y accep 1cd 8trtncla rcl'-of clcvcl 11pmcn1 wi 1h i11 1hc Ci1y
Secti on 4 . ·n1 e ame"'\ded P.U.D. site pion is substan tin ll y co nsis tent wi1h the ~o a\s, objt:c li\'eS
an J po li c ie s aud/0 1 nny ,1 th c1 n.lin ancc . la\\ or 1cq ui 1cmc11t of the Ci1 y.
Sectron 5. The Cit y Co un cil of the C11y of Eng lewood, Colo rad o hereb y approves Ame 11drnent
No . I 10 th e Pla nne d Un it Develop men t fo r Englewood Es tates, anac hed he reto as Exhibit A.
~,traduced. read in fu ll, and pa ssed on first read rn g on th e 7th "1y of F.,bruary, 201 I .
Pu bli shed by Ti tle ;1.s :i Bill fo r rm Ord1 nnnce m the City's officinl newsp:iper on the 11 th day of
rcbru ary , 20 I I
Publis hed as a Bill for an Or di nanc e on th e Ci ty's offic ial website bcgi mtin g on th e 9th day of
February, Wi i fo r tl nrty (30) day s.
A Pub li c Hea rin g was held on Marc h 7, 20i I
Rea d by l ttlc and pa ssed on fina l rea din g on the 21st day of March, 20 11 .
Publbhcd by titl e i1 1 th: C11y·~ o fiii..:ia l ncw ~pap c1 i.1 ~ OrJimu1 1.:c Nu _. Sc nc~ ur :?.0 11 . un
the 25t h day o f March, 201 1.
Publi shed by titl e on the Ci ty's offi cial we bsite beg innin g on th e 23rd da y of
March. 20 11 for tltin y (]0) da ys .
Jar ncs K . Wuo dw ,m.l. Ma yor
ATTES T :
Loucn shia A EII IS , Ci1y L"l crk
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I. Lou cnslun i\. l:lh s, Ci1y Clerk c f lhe C11y o f Englewood. Co lora do . he reby cert,f)· 1h a1 1he
above and fo rego in g is :1 tmc co ry of 1h c Ord in ance pa~!<i cd on fin al rea din g and p•1blishcd by
1i1lc as Ord inance No .~ Se ri es of 20 1 I.
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C.UUNCIL COMMUNICATIO N
D,11c: Agenda Item : Suhjec t:
i\\arch 2 1. 20 11 ~W) f,1~0-rse 111e 11t fo·; U lil itv Se rvi ce Partn e rs. In c:
I
Initialed By:
Jim V\/oodwa rd . Mayor o f Englewood
Slaff Source:
S1ewa r1 H . I o n da. D 1rec 1or o f U til it ies
COUNCIL GOAL AND PREVIOUS COUNCI L ACT I ON
·1 he vVa1er and Sewe r Boa rd, at t he i r 1·eb ru ary 9, 20 11 111 eel i111',. recomm ended Iha ! 1h e
rr sues ! b y U l il ily Se rl'ice Pa rln e rs, Inc. l o use 1h e Ci ty o f [nglewood 's iogo fo r pro m o tin g
l heil wa l er and sewe r se rvice li11t> w arranty in su rance be fo rward ed lo C ily Cou nc i l fo r a
Study Sessio n.
Cou11 ci lperso11 I i11d ,1 O lso 11 req u es ted, pe r Council Req u es t 1 1-03 7, 1h a1 acld 11 io11a l
refe1ences fo r LHi l11y Se rvin• P.u l nPrs he n b 1ain Prl
This mart Pr w,,s p rP<Pnl Prl ,11 ihC' FC'h n 1My ~8 . ?O I I rity Coun c il Stu dy Sess io n .
RE COMMENDED ACT ION
Th e MJvo r reco rn mcncs Coun ci l i1pprove;:Gv..r'\l._~ti ~{1h e co ntract wi th U til ity Serv ice
Par t ners to all ow lhe use o f Fnglc-.vood's logo o n a co•.,c r lellc r fo r pro rn o li ona l pu rp oses
fo r waler an d sewe r se rvice warran ty insurance lo Englewood w al er an d sewer c ustom ers.
BACKGROUND, ANALYS IS, ANO ALTERNATIVES IDENTIF IED
U til ity Se rvi ce Partn ers :USP ! offers a w arra nty p rog ram to provid e uti lity se rvice lin e
warr an tie s 10 homeowners . l he wa rr an ly p rog r.rn 1 cove rs the cos t of repa iri n g broken o r
leakin g wa ter o r sewe r li11 es . Th eir promu li ona l mJ teri;i l sla tes that US P co11 1ac ts
r u stom ers w1 th 111 one hour o r 11 1i ng J cl ain1 , loc al plumbe rs Jre u se d and re1)airs are mad e
wit hi n 24 hour~
Al th eir Febru ary 28, ]01 I St udy Sess io n, Co un c il rece ived a m em o from the Utilit ies
D epa nmen l outli nin g co ncerns, narn elv to have USP sup ply ref re nces, lo review copies of
lett ers approve d by o ther m11ni c ip;,l'ti es, 10 sta te 1hat the Ci ty is o nly fo rwa rd ing
informa tio n reg ardi ng a National Lea gue of Ci ti es reco mmend ed compan y, !hat th e U tilit ies
Dep,ir lme n l no t b e con tac ted abou t ques1 io11 s o r c o mplaints abou t USP and that the
En glewood U 1ili 1ics staff w ill no t disc uss th e program wi t h custo me rs.
If Co uncil ilpp ro ves, the Ci ty wi ll si gn a co ntr act and approve a pro motional lett er fr om
US P t hat will use Eng lewood 's logo to lend cr ed ib ility. This le tte r w ill be se nt to
Englewood's utilitie s se rv ice cus to mers. l he le t1 er and contra ct have been rev iewed and
app roved b y th e i ty A tt orney's offi ce.
FINANC IAL IMPACT
Residents who choose to subsc ribe> to the p rogra m "ould pay a month ly fee I n the even t
1:1~re 1s a clai m . USP states there arc no deductibles o r acditional serv ice fee s. ~ach
1v...cantv is so ld indi1·iduall y an d w ill ran ge be twee n S-1 and $5 a mon t h pe r property.
USP pays a roy.1lty fo r eve ry res ide nt that pa rti cipates i n tne program. At the Februa ry 9,
20 1 1 in0c ting, Mu\'O r Woo dw.i rd ,eco mrn ended th,11 ins tead o f 1l1 P p roposed roy.i lty
payn1ent, th,H the m o ney be used to 1rduce ,ate s (o r [nglcw oo d t.us to mc ,s sub sc rib in g to
the U SP wa rr ,m ty p l,rn .
LIST OF ATTACHMEN TS
Re fe rence Su rvey l<esu lts
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• t\•tarch 11, 20 11
The Ho norab le Mayo r Jim Woodward
May or
Cit y of Englc\\oo d, Co lorad o
I 000 Englewoo d Par kway
Eng lewoo d, CO 80 11 0
RE : Marketin g Agreem ent wi th Utility Se n •ice Partn rrs Private Lahr!,
In c. d/b/a Sc n ·icc Li nc Wa rrantie s of Americ a ("S LWA '')
Dear ~layor Wood ward :
\V e have disc ussed emerin g int o a mark et in g agre ement be tween the Cit y o f
Englewoo d, Colora do (th e ·'City '") and S I .\V A.
S L\V A pnwit.k s affun.labk ut ilily se rvice lin e w a11 anlic~ tu <.:un :-i umcr s. h is
SL \\'A ·s unde rstand in g that, in co nside rat ion of SL \VA offe rin g its ex terna l se wer and
wate r lin e wammti cs (t he ··Wa rran ties ") at a I 0% disco unt fr om it s stan dard rate s 10 the
Resi dems (as defined be low) th e Cit y has ag reed to coope ra te ·vith SL WA in marke tin g
SLWA"s services 10 Ci1 y·s resi dent s a nd horn co\\o ters (t. ·'Reside nt s'') as descri bed
be low :
I . Ci ty here by grant s to 'L\VA a non-esc lu sive li cense to use City's name and logos
on let terhead an d rn ar kct in g materia ls to be sent IO th e Re sident s fr om tim e to tim e, and
to be used in adven ising , al l at SLWA ·s sole cos t and ex pen se and subj ec t to City 's pri or
rev iew nnd app rova l, whic h will not he unr easo nahl y co nditi o ned, de layed. or"' ithh e ld .
2. As consi derati on fo r su ch licen se, SLWA shall o ffer th e Warran ties 10 the
Resi dent s at a rat e th at is 10% less than it s standard rate fo r Warr anties offered elsew here
3. Th t.: lcnn uf th is nmrkc.:tin g ag n.:em e nt ,....,ill be fu r one yc;:ar fr om the dak uf the
exec ut ion o f th e ac kno wl cdgem ~a,! below and thi s itb'fee ment will the n renew on an
ann ual bas is unl es s o ne o f•hc part ies give s th e oth er adva nce written noti ce of at leas t 90
da ys th at it dot::s not inte nd to renew th ,::, marketin g agr ee menl. City ma y tem 11 11ate this
ma rkc1ing "£'cement ,~ rl~ys afte r givi ng not ice to SI.W A 1h at SI.\VA is in mate rial
breach or thi s ag ree ment ir such breac h is not cured d u,i ng such 30-d ay period. SL WA
wil l be permiu cd to complete any mark etin g ini tia ti ve initi ated or plmm ed pr ior to the
e ffe ctive dat ~ of any tcrmi1.ati o n of thi s mark eting ag-rec n1 ent. but othe rw ise neith er part y
wi ll ha ,e any forther obl iga tio ns t J ,h e r,ther and ,he li cense desc ri bed in ,his le ner ;;i ll
tcnni nate.
4. SLWA shall in dcrn ni fy. hold hannl ess , and defend City, it s e lec ted offi cia ls,
appo int ed offi cial s, and employees fr om and aga in st any loss , claim , liab il ity , damage. or
expe nse that any o f th em mny suffe r, su s ta in or become s ubj ec t to in conn ec ti on wit h any
tru rd pan y clai m (each a "Claim'') resulti ng fr om th e neg lige nce or '"llfulncss of SI.W A
in co nn ec ti on with . aris in g out of or by reason of this mark eting agree ment. prov ide d tha t
the appl icab le ind cmn itcc notifi es S L WA of an y such Clai m with in a tim e th at doe s not •
prejud ice the ab ilit y of SL\V A to defend •~•inst such C laim . An y inde mnit ee hereunde r
ma y pani ci pnt c in it s, hi s, or her own defe nse, but will be res pon sib le fo r all eos t5
in curre d. in cl uding reaso nabl e an omey s' fees , i n connect ion wilh s ud 1 pan i<.:ipali un in
uch defrnse .
5 . SL\\/ A shall in cl ud e a statem ent in all mar ket 1,1g materia l tha t while the Ci ty
supp o n s th e SL WA offe rin g, SL\\/ A will arrange and be so lel y re spons ibl e fo r th e
pro vision of all se rvic es und er th e war rant y program s. SL WA shall not incl ud e pho ne or
email addre sses fo r th e Eng lew ood Utili ty Dep anmcnt , but shall prov ide SL \V A
customers with th e tele ph one 11 ,1mbcr fo r SLW A"s customer ca ll cen ter. SL\\IA sha ll al so
prov id e the Englewood Uti lity Dcpanmcnt wi th SLWA "s cu tome r call ce nt er tele ph one
number.
If Cit y agree s that th e foreg oing fully and acc urate ly de sc rib es the ag ree ment
betwee n Cit y :md S L \V A . please am u1ge to have a dul y auth ori zed re pr ese ntati ve of Cit y
execu te and date th e ackn ow ledge men t below in eac h o f th e dupli ca te ori gin al ve rsions of
th is lett er and return one to US P in th e enc losed self-add resse d stwnp ed envel ope .
If you have any qu esti ons or wish to funh c r di sc uss th is mar ketin g ag reeme nt .
plea se do not he sitate 10 co nwc t Wil liam Di ones, NW Re gion al Acro u nl Man11er ,
303.803 .0-U if yo u h ave a ny q ucslions .
(Signed on next page}
. 2.
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Very tru ly you rs,
Utili l)· Se r\'iee l'art ners l'ri va re Labe l, In c.
By: __ _
Print Nurnc : ___________ _
Title :
By:------------
Pr int Na me :
Title : _____________ _
Ac kn ow ledged a nd Agr eed:
Cit y he re by acknow led~~; and agree s that th e fo regoi ng len er fai , ly and
accurate ly de scri bes th e ag ree ment between C it y and SL\V A as o f Lhe date o f thi s
ackn ow)c dgcmcnt.
Cit)· of Englewood, Co lora do
Ry:______________ Date : _________ _
Print ame: ___________ _
T it le : ______________ _
/S1g11atur e pa ge to Ma rketrn g Agree 111 e11 1}
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[Cus tome r NameJ
[Customer AddressJ
City of Englewood
[Customer City , State , Z ip Code J
[Co nlact IDJ·
[Dale[
Re : Coverag e for Residen ts
Dear [Cu slomcr Name J·
Co lorado
I arn very pleased to le ll you about a new progra m available for ou r residen ts -one t11 a l co uld rote ntially save you a
lot or money in lhese difficult economic ti mes . As you may know , as a homeowner In lhe City o f Englewood . yo u are
responsibl e for th e mainten a nce a nd 1epc:11 r o f you r buried , ou ts1u~ water serv ice line that runs from th e utilily
con neclion lo yo ur home . If you d iscove red a problem wilh tt,e wa ler line in your ya rd , whom wo uld you ca ll ? Wou ld
you know how lo han dle all lhe d elails invo lve d in gelling yo ur waler service reslored?
Th e City of Eng lewood is proud to pr ese nl a Naliona l League of C rl ies endo rse d prog ra m, l o assIs1 our res id ent s
sho uld they be laced wrlh thrs costly rep air . Service Line warranties of Amerr ca (S LWA) offers a Wate r Lin e
Warranty whrc h wi ll protect yo u from any repairs needed o n your outside, buried wa ter li ne fo r a small monthly fee .
If you sh~u ld need a rep air, SLWA will ha,e a 24-hour hotl ine and wr l l dispatc h a lo ca l plu mber with in 24-hours to
perform the repair . SLWA covers repa ir cos ts up to $4 ,000 per ,ncide(1t , plu s an ad di ti onal $500 a ll owance for public
sid ewalk culling. 1f need ed with no service fe es or deductib les
An une xpected an d cos tl y out s1d e waler line re pair can devastate a fam ily 's bu dge t and 1r you ha ve not al ready se t
asid e money for these typ es of expenses, I would encourage you to protec t your self today by enrolling in th e o utsi de
wa1 er lin e wa rran ty .
If you enroll by Juno 15, SLWA will offer a d/sco unrod price of $4 .25 per month which represents a savings
of over 10 % on their :standiJ rd monthly price. If you elect to pay annually, they will discount the cost further
to $44 ,00 which is over a 20 % saving s.
SLWA has seve r.ii b!!1in g frequencie s an d payment opti ons avail ab le, includin g in vo ice, cre dit card , and dir ec t
debit fro m your checking accoun t.
To enroll , or to lea rn more about this pro gram , pl ease ca ll 1-855-270-1191 to sp eak with SLVV A directly . Or if you
prefe r, yo u may re:u rn u,e botto m poruon of t111s :e tter to SL WA 1n th e enclo se d, se lf-addres serJ. pos tage -paid
envelo pe or \l isil www.utilitylineprotcction.com .
Cathy Burrage
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r om :
cn t:
o :
Cc:
Subject:
Cat hy:
John Manchester ~m anchester@lewisburg-wv .comJ
Mond ay, Morch 07 , 20 11 t :54 PM
Ca thy Burra ge
'Boni ta Sienkiewicz'
RE : Refere nce for Utility Service Pa rtners
We ha ve al lowed th e use of Lew isburg's logo, and ii ha s wo rk ed fin e for us . Th e cove r le tt er c learl y iden tifi es
th e program and 1hc pa rtn ershi p and lis ts th e ir number as a co ntac t number fo r questio ns cu s1o mcrs may havc .
We have b~'C n please d wi th th e arrange ment.
John manc hcs tcr
Ma yo r
C ity of Lew isb ur g, WV
... om : Cat l1y Burrage [!n ,111!0:c bum,ge (al en r•lcwo odgov .o rgj
Se nt: Monda y, March 07, 20 11 I :29 PM
To : 'jm anches ter@lew isbu rg-wv.co m'
Cc: Ca thy Burrage
S ubj ect : Referen ce fo r Ut il i:y Se rvice Partners
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!{.£FE R ENC£ QUE STI ONS R EG ARDING UT ILITY [RVI CE PARTNF:n s
1. Whar 1s yo ur general impress ion o f the services prov id ed by Utility Service Partn ers
reg ardin g fi xin g se rvi ce line prob lc 111 s'? I-low long have you bee n assoc ia1cd with them?
We ha ve bee n as socia 1ecl with Utility .Servi ce Partn ers fo r ~pprox irn a1cl y one yea r. Th ey are an
ex ce ll ent finn and are en do rsed by the \\'es t Vir gini a 11m ic ipa ! League
2. S ince you r c ities· logo 1s being use d for promo tion al pu rpos es, ha s ynu r Sl aff had pro blem s
wi th ci1 ize ns cal:in g in w11h iss ues 1ha1 s hc.uld have bee n addressed by U1i lit y Serv ice Partn ers ?
We have no1 had any pro blems . Th ere is an occas ion al c;d l or lct1 er uu 1 11 u1hin g maj or.
3. H.1vc •·itizc ns co me hack 10 lhe muni cip ali ty 1f an iss ue is not so lved us in g tilit y St::rvicc
Part ners? \Va s 1h c iss ue reso lve d by them ?
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J am not aw are of a uy iss ue 110 1 bei ng reso lved by Utiln y Service Pan ners . •
4 . Docs yo ur munic ipa lit y hav e an agrccm t!nt wit h Util it y Servi ce Pa rtn e1s'! Ca n we ha ve a
co p y?
We do have an agree ment wh ic h is the ir standard ag reeme n1 wi 1h other mun ic ipa lities.
5. Have 1hc rc bee n iss ues 1fth e res ident 's li ne is block ed and 1h cy onl _ ,,ay for repa irs if a li ne is
broken? Who pays fo r TVing th e se rvice li ne• If Ut ili ty Servi ce Pa nne rs arc ca ll ed o ut and i, is
not a hrea k, '"ho pa ys fo r the ca ll ?
\V e lrnv c no t had th at prob le111 .
6. If yo u we re start :ng over wit h U1ilo1 y Serl'i cc Part ne rs 1s 1hcre anyt hin g yo u wo ul d add or
suUt ,act f1 u111 yo ur agreeme nt ? Any une xpected iss ues ?
We have a ve ry s uccessfu l partn ers hi p with Util i1y Service Pann ers and I wou ld give th em an
unqu a lifi ed reco mmenda tion.
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Cathy Burrage
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rom :
ent :
To :
Cc :
Subject:
Attachm ents :
Dear Cathy .
John A Daly II Orland hill s Ud aly@orlandholls .orgJ
Mon da y, March 07 , 20 1 1 1:09 PM
Ca lhy Burrage
John A Daly
Be au tiful En gle wood Colorado
USP-EnglcwoodCo -Re sponsc -2011 -0307 .doc ; USP-Ltr Rc s-2010-0510 pd l ; USP-
MklgAgr2010-0422 .pdf
I ho ve att ached lh c completed survey , o ur agreement and the lette r to res id ents.
Let me know if you need anything else .
Th ank yo u ,
Jo hn
Jo hn A . Dal y Admin is tr;,1or Vi lla ge of Orla nd Hill s r/708-3 49-6666 f/708-3 49-13 58 (plus a Len gth y
Di sc laim er)
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Ma rch 7,20 1 I
IJ car M11ni c1pa hty:
The City o f Englc"'ood. Colo ra do is co ns id ering a rcq ucs! f"'"' Utd ll y Scn·ice Par111c rs 10 use
1hc C it y', logo fur the ir prcmo tion nl puqi oscs.
It wo 11 ld be a ppre ciat ed if yn11 wn 11 lrl lake the tim e to rep ly hy Ma rch 11 , 20 11 10 lhc fo ll ow,ng
questio ns and re turn to: ch un·age@cn glcwo mh;,ov .or y,. Y o ur i11 pu1 1s i111 po1 l~un to En glewood's
Ci ty Council 111 1.:u m,itkrin g thi s rn atc er fo r our co mmunity.
If you have qucs1ions or wis h to ca ll , please r on1ac t al 303-762 -26 43.
Since rel y.
/s/
Jo hn B ock
Manage r o f Ad mini strat ion -Ut ilit ies
C:i1y n f Englewood
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REFERENCE QU ES TION S REGARDING UTILITY SE RVICE rARTN ERS
(Re ,, nse fr om John Dal y, Vill age Admi nistra to r, Or lanci l-lil ls, 11.)
1. What is vo ur ge nera l impress ion of the services provided by Uti lity Se rvi ce Pann crs
regarding fixin g serv ice lint! prob lem s? Huw lu ng have you be en associa 1cd wi th them ?
The Villa ge Boa rd OJ1p1·nved fh P. prnrr•,\·s in April 1 010. Th ey Jun ie bc,•11 11pfro111 a nd s traig ht
furward i11 alt regards. Rrsitlc nrs seem ph•11 scd 11,ir/1 tlt cir se rvic e program , US P aske d 11 s for
locals plum bing firm s to co 11 t11ct for 11rrm1gi11g co 111rac111a/ work. USP did this and h 'C are
pleased u·irh tlr l! /u c(l/ cv,11 ral'tu r tl,ey sclecre,I.
2. S111cc yo ur c11i es' logo ,s bein g used fo r pro111 01io nal purp oses, ha s your sta ff had prob lem s
wit h citi,cns calli ng in with iss ues th at shou l<l have bee n ad clrcs sc<l by Util ity Serv ice Panners?
Ille.-ha ve had about a 1/n zr11 r 11 lls from rf'Sid('ll h , initially . 1H (}S f cu lls 1,,e ,.e t o confirm th e
pn,gra m. Sum e call.\· h•erc askin g advi ce. I /1111 1e suggel·ted (hat 11 ewcr homes (under 20 yt•fl rs)
1,•0 11/cl p rohably 11 01 hr.l'C a nc:c.·11/or thix senit't! noh'. Hmvc VL'r, I ha w! c11frise d resiff ,111 1 ... · that is
is thdr optiu n tu p urtidpal{i or 1101.
3. Have c iti ze ns come back to the mu nicipa lity if a11 iss ue is not solved using U11 hty Service
Partne rs? \Vas tli t: is~u~ re~olvcd by th em?
l fle 11 rt• 1111 m1·are of any unreso /i •c d iss 11 t•s.
4. Dues your muni cip al ity hav e an agreement wi th C11 ht y Servi ce Partn ers '! Can we ha ve a
co py?
l'es, it is arta clt ed.
5. H ave ther e bee n i ss ue s ir th e re side nt 's l ine is bloc k eel and 1hcy on ly p3y rOr rep a1 1 s I f a li11l: is
bro ken ? Who pa ys fo r TV i11 g th e servic e lin e? If Ut il ity Se rvice Pann crs arc ca ll ed 0111 and it is
1101 a break , who pa ys fo r the ca ll ?
Our u11ders1nndi11 g is that any lin e "Fa ilure '' il· subject to th e 1varra 11ty sen ·icc p rogram . n,m
i11dwlt·s bluck"gcs, a.\' 111 el/ as, b,-eakagcs.
6 ff yo u \\'ere start in g ovc 1 with Ut ility Sc 1vi cc Pann i.=rs is there anythin g you would add .:>r
subtr:t cl frc m your ngreem cnr ? A ny 11 ne:<pt·r 1cd issues?
I believe , th e simple agreemeut we have works we ll. /Ja sctl 011 th eir cunp,1ratio11 , to ,lat£', I (t ·e l
tha t any issue will be amicably reso l ve d .
• Partner s. Inc. ____________________________ _
April 2 7, 101 0
John Oo l y
Villoo e Admin ls t rmor
Vi/loge of Orlan d I/ills
15033 5 94" Ave.
Orlond Hill s, 11. 6 0487
Dear Jolin,
Than k yo u for rewm lng tne market in g agreement an d the Jene,. I received it on M on day April 26, 2010.
Brod Ca rmichael, Vic£' Presiden t of Business development and Ph il Rilt:y, Pre5 idem und CEO signed rh e
agreement. I have enclosed on o, iginal cop y f or your re cords. I also hod the marketing dep artmenr make
the changes to the Je ne, and we are war1<ing on everyrhing to be gin rhe cnmpo ig n. : wif/ le t you kno1·1
when the le t cers wi(J be moiled an d I will ke ep you up ta da tt on the cumµuigr, w let you kna.,., the
respon sr that we re ce ive. Tha nh yuufur a/10111 /n g us the opportun ity to work with you in pro 1idin g nu r
programs Jo your residents. We look forward coo long and rnccP~.i;Jul relationship with the Village.
Si11cer:'ly,
~~
"'1 ike Chambers
8L'Sin ess Developmen:
c.,.,, 7-,,l ,'l'Hl.11 '-'111
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Mmch 23 , 20 10
John Da ly, Adm inistrator
"illn ec n fO rlan rl Hills
16033 S 94" Ave
1 rhncl Hills, JL 6048 "/
RE: Marl<cting Agrcr.meul wilh Ulilily Se n •ice Partners, Inc. <.J iu/a crvicc
Liuc Warraulics of Ame ri ca ("SLWAM")
Dear Mr. Daly:
\Ve have disc ussed entering into a ma rke ting agreemen t betw een the Village of
Orland Hills ("Orland Hills") an d SL W AM .
SL\VAM provides a.ITordublc utilit y servi ce :ine warra nt ies 10 conr.umcrn . It is
SLIVAM's und ers tandi ng that, in consideration of the License Fee (a s de fin ed Le,ow) to
be paid by SLWAM to Orland Hi ll s, O rl and Hill s has agreed to cooperate with SLWAM
in murkc ling SL \\1 AM 1S serv ices 10 Orland H ill s 's rcsid~11t s w1d homeowners (1hc
"Residents") as described be low:
1. Ori:llld Hills hereb y 1!,fants to each of SLWAM a no n-cs clusivc license to use
Orl and 1-lills's name and lo gos on lcuerhcad and market ing materials to be ~cn t to the
Re sident s from time 10 time , and to be use d in advert ising, all at SL \V Ml' sole co s t and
e~pense and subject to Orland .11ills 's prio r rev iew and opprov:,I, whic h will not be
unr eas onably con dit ioned, delayed, or w ithhel d.
2 . As co nsidcrn li on for such license, SLWAM will be jo intly and seve ral ly liabl e to
pay to Orland Hill s, with in 30 days of the end of the linal ca lendar quarter, I 0% of tl 1e
reve nu e from USP warranty subscri pt io ns co ll cc 1e,t from the Residen ts during snch
calendar year (t l:e "Li ccnst: Fcelf), toge th er wi th a st::i1 emcnt certifying co l!e ction~ of 3uch
USP revenue , so lo ng as tl1is marke ;ing nereemcnt remains in effect. Or land Hill s wil l
have tl1e righ t, at its expense, to condu ct an annua l aucli l, upon re as onab le not ice and
du rin g 11 uin1nl business hour s, of SL W AM' books and records pertaining lo sales and
rent als to the Reside:11s while thi s marketing agreeme nt is in effect and for one year after
an y terminniion o f thi s ma rketing agre ement.
3. ll1e term of th is marketing agreemen t will be for one year from the date of the
execution of th e aclu10wlcd 5emen t b elow and this ag reem en t will tl,en re new on an
arnrnal bas is unless one of 1.he parties gives the ot~c:r advance wrinc11 nolicc of al lcu!:i t 90
clays tlrnt it does not intend to re new this marketing agreement. Orland Hills may
termina te th is marke tin g agreement O days afte r giving notice to SL WAM that o n e or
l;oth uf U1e111 art i11 111attrial bn:;ich of 11Us abrr t!t men t if suc h breach is not cured during
such 30-day peri od. SL WAM will be pcm1ine d to comp lele any marketing initiaiivc
ini tiat ed or p lon11 ed pri or lo th e effect ive da le of any tcrminat.ion of thi s mw-k e ting
agreemen t and shall puy the Li ce nse Fee to the Orl011d Hill s for the cnlendnr yea, in
whi ch th is marketin g agre ement is term inated uft cr whi ch tim e, excep t for SLW AM '
ob li ga tio n to permit Orl and Hill s to co11<luc 1 an au<l it us dei .:ri bc<l al,u vc, 11ciU 1cr party
will have any furU1cr oblig ation s 10 the otl1 e r and tl1e licen se desc ri bed in this len cr will
te nnin ate.
4 . SLWAM shall , jointly an d se verally , inde mni fy, hold hn rmlcs~, and defend
Orl and lli lls, its ele cted offi cial s, nppoint cd offi ciels, ru :1 employee s from and ogn.in s1
any loss, dai m, liab ili ry, damage, or cx penst! 1h u1 ru1 y of them may !:iu ffer, !)USt ui n o r
beco me subject lo in conne ction with any th ird pa rt y clai m (each a ·'C laim") res ultin g
fr om the neg li(lcnce or willfuln ess of either ofSL\VA.M in connection wi th, aris ing Olll of
or by reas on of thi s ma rk eting agree ment, prov id ed that the appli cab le ind emni tce
notifi es SLWAM of nny such Claim within a time th at docs not prejudice tlt e abili ty of
SL W AM 10 de fen d agai nst such Clai m. Any imlemiti tc c here under muy partic ipa te in its,
hi s, or her own defe nse, but will be respo nsi ble for al l costs i11cu ncd , includin g
rr.aso ,:nblc attorne ys ' fe es, in conne ct.i on with s uch parlicip ulion in s uc h defe nse.
If Orl an d Hill s agrees 1h01 ·J,c fo regoin g full y nnd occu ra le ly describes the
ag reement bcrwcen Or lnnd Hill s and SLW AM, please urrnn ge to have u dul y autho rized
rep re scntu li ve or Orla nd HtJls execute and da te tl1c acknowledg ement bel ow in each of
th e dupli ca te origin al ve rsions of this k ner an d re turn or.e to me in th e enclosed s elf-
addr esse d stam ped enve lope .
If yo u have any ques t.i ons or wish to fu rth er di sc uss thi s murk cti.ng ugrccm cnt ,
ple ase do 11 01 ll esi ta 1e to co111 ac 1 m e.
Very trnl y yours,
Utility Sen>b Partners, Inc.
B~iiu~ ~t ----
Pri nt Name : liJJ.!1.P-1.'~ 1Le-'jJJ -r: .
Ti tle: ~,~t~UO=-=-----
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Acknowl edg<d and Agreed:
Orland Hill s hereby acknowledges and agrees that tl1e foregoing lel1 cr fairly and
accurately desc ribe s tl1c agreement between Or land Hill s an d SLW AM as o f the date of
thi s acknuw lcllgemenl.
Vill age of Orland H ill s :
By:~+
PrintNnm c: JDJ+,J~fl-L.'(
Date : __ 4-. ___ :Z._L_-_2..o_,_o __ _
Ti tle : V,1-L--~ JD/Vl1r/1 $7!Z!t"i1Jl'L
Villaa e of O rland Hill s
O rlan d Hills IL 60467 , ..
l,llull,111l1,ll,,l 1l1,,l1l l,1ll1 1r111l l,1,ll11l 1l,l,l,ll1 11 I
Contn c\ 10 : .._.
De ar
llllno's
Ma y 10 , 2 010
Re: Sowc1 Lin c Covcra nc
t am very pleas ed lo tell you oboul 11 new prograrr nva lla bto fer oor resident s -one In.II co uld potentlillly r..J ve
yotJ a IOI of mo ney tn 11,ese Cl mc ufl econ omic limos. As you know, as a nome:1wi er In 1he V illag e of Ortil nd
llit!s, yo u a,e respons!blo fOflho m11 !n1enonw 1m d reµalr of yo u r hu/1 e!.I, ouL>i lde sewe r servtcc l!ne 1n,11 -uns
from you; ho m , lo the m~ln ~ew er line. If you clsm vcrod n p10b lam wl11 the sov 1rnno In yo ur y:ird, NM m
would you c.ill? Would yo u kno"" how to ha ndl e all l M dclall!. lnv:>l\/l'r1 h a~n!no yo ir sewer sot'\/tco 1cs1o rt'rl'I
Tnc vm.i oc or Or1 ana Hi lts !las rer.e nlly l ormc o a r,cw partnen nl~ wnn Servi ce L,no Warrn nt10s of i\maricn
(SLW A), SLW A otto~ .i Gcwor Lin e W nrnm1y which will pr01ect y ou lro m any rcpo1i1~ r eeded on 1au r o ut!>idc,
bu n,•d !'i f'!Wer llne /or n -.m ;i lt munlhly fnfl It you st-ouid need a re,;iJr, \hey hav e o 2(-houi n01 lln1 ::i nd wlll
d ls pot~h ii loc al, 1icl!nscd p lumber w,lhln,24 -hours l o porlorm thn :epa lr Thero are no seivlt:.tl fo es or
d e<l ud lt>l!!5 . Repl!lr costs 11ro covered up to !4 OO J pe r lnciacn t, plus :in ,iddl\lon:1 1 S4,000 ;i!lowanco for public
5lte c1 cu1llnu, if m1tlc ed .
An unmcpectod iJ r d co st ly outsice sc wor !lne repa ir rJ,n drt v:ist ute ;i fam11y·s h1 1t1ge1 If ~ou n.:ive no1 mrc :idy 5e t
aside monoy ror the so type:; of c~;pcnsc s, I wo ule1 cneo urug ,, you to co ns iCcr !his prot ecllon l oca y, by r.nro'U ng
m the ::i utslde ~ewer ll ne wan.Jnty.
If you rmr o !I by Jut10 1S, 2010, S L WA w/ll offor a dl~countcd prt,;c of S4,;S a m o nth wfllch repra:i enu n
s a vin gs o r over 9 % on th eir staridtu d m onthly p rJc&. If you f1lac / ta PiJ Y annually, t h ey will rll.-.co1111 t 'f:n
c 1s t f urthnr t o $4 8.00 which Is ovor i'J 20 % Sil vings.
Sc rvlc!l Line W a rran1lc 5 a l Aml!1ic11 hn 51!vl!ral bUlng frequunc!cs urnl µt1 :--rnc111 uµilons avalliJ U!t:, lncfuotng
Inv oice , cr eoh c.11rrt . .:1nd d irect Onbll trn m y o ,1r chccklna ac:cou,t,
T o !!nto ll, orto lcc!m more ab:iot thls proc rn m. plense ca11 1-U7-SZ9 -ZE04 to s pea k w ll h SUVA olroc lly . O ri!
yo u p,crcr, )UU m Jy 1c turn tt1 := hcm om por1 1on cf tn\s !etu!lr to SL W A tn tno entlos ud, s11 1!-a C1Caessod e nvetooo.
S ln c.c rc ly,
~ John Doi/
V1 ll~g n Aomlnis l r.;IOf
C111'11p 'o11 w,1rarrt) "":; i nc condition~ wl~bie r,otrthh a t11'law!o;i '""'~rrcnl v1. .. 1u•r lr<m.,•1• r au, ~rttd i,:DU,.,, hr , .. u ,,nt v i;,o,,.,,.
111nr t!ma . Yo11 h•~e lJ davt l'fo m Iha dat, ycu 1rnn1.0rc:ce'¥e ■ M reluo:! At ■r ~d1y1.vcu ...,•J1 t,i:,dml11.rwd lt;e !)10~:a 5"1111 ol
lflY amcu:,' ycu p,ald II), ltT'f port.on oil/le ~n1nly p,e-rtu d su b)e~ Ill ~ni..1,Uon.
__________________________ cu:hc 1c
-~S ervice Line
.J.:.. ~-W arr a nti e s
~~I-nrl\m:rk u
Or1and H lls , IL 60~E7 ....
D Y csl Please e nro!I rn c ~, the oul!:ij11
sewer line worrnnty for just S4 7 5 per
mon lh
0 I wa nl lo save eve:, morel I wm pa y )usl
s-te .oo per yea r 10• l h11 sewer lin t warranty
Sign.ruri:: _____________ !::><1l ll ., ________ _
llllll lllllllll!lllll lllllllllll llllllrn lll ll lll
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\:
ervice Line
. Warranties &\ of Wu. V11 ~inia
I.
2.
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LJ~UTATIONS Al\'D EXCLU SIO NS OF THE
SERVJCE LINE WA.RRAJ\17'IES OF WEST VIRGINIA ("51.W'')
EXTERNAL SEWER LINE REPAIR P ROGRAM (''WARRANTY l'ROGRAM")
The \V:u:r:inry Progn..111 co ven tcp:tir or rcplacc..'T.cnt o f• broken single un dct g:oun d sc\vcz li nc froJD
the uril:t,'s rn2lll scwc:-lin e to lh c exteri or fo uoduion of your ha m~ tr your home U si tuated on :a
sbb, yow-scocr Wl c ffl!lf be: embedded in coocrctc, tt.·bid1 nu7 requite. rdoc.atinc yocr 1cwc.: line as a
mc:uu of rcp iir o r rcpbc:.m c nt. E•cry tca,on:ablc c(fou ~rill be nude 10 n oid cutung thnmeh L'l c
:i,l.1 b, Pla:i.c nun: r.b at npprovcd contncton must hnc 1:afc accc.ss to, and nlc wo Uung cond.inoru :lit
an d ar cuod tnc woclc area . Covcr:igc lS limHcd to $'1 ,000 per occu rrcccc, ?lus l.!l :1.ddi ciocu.l $4,000 fo ~
p.i blicstrccta:ittira~ifucccssw.17 .
Ln A(du for 3 w;mn nty d:iim under thi s \'Vacuory rrac uun 10 ht! vn licl you mvsJ.~.aJl..S.L~
1-86G·92'·90D§ befo re aay rc:pj\ll wads is p c:dormrd. All rc plll: •·o lk wuH be pc .funned b y a:1
::iu thorucd SLW contncto:. No p:,.ymc nu will be mcide for wmk pc.tfotmed hy :i Ot•n-SL\'<-
coolnlctor.
Tnr. Wuranry Probrr:un dx..s ne t cO\"c: lWde.!ground se1.1,•u liucs th11 wcrc in ou:d of rcp:ti.t or
dim:igcd before. you enroll ed U1 the W1U711.0ry l'rcgnun. SLW rct.:LJ.01 c.bc 1icht to imprct rh ,: 111:w~r line
fo r d:m1::igc after you cru oll a.nd you agre e G:it SLW co:unc.to tt 1ball h:i.vc lh c dglit to come o n to
your pr:,pcrty to cooduc1 su ch tnspcccons or to rcp:ur 0 1 1e:p'.11cc yout sewer lioc uud:r th e \'Qur.mty
P1 ogr:un.
Covcrngc uoCc.r the Wi=nnty Pr ogrnm Stam 30 ilil ys ahcr atmllmcut :i nd cont.Dues th~caf1cr so Ion~
:u you rru..kc n.mdy paymcnu . Covr.n.gr. any be oncclcd fo r noup.iymcm. YoU! acco.i!lt must be w
eood suoclicg (cuocm) 10 tcccn'c rrp.ir sci-vice nnclc.1 thi, prngum
The \V:u::1uny Pro1r-~ docs net cov er.
(:i) servi ce to :my sctvcr lin e n 01 con nected to I public scwu syst em, 1ndudu,g :i scpoc system,
lc11 ch 6clcl, cl c..,
(b) a.o y ,ewer lines not owned by you o r d1m::i gc rc!:utd to the br ckup of sewers ,nd dr:lins
o uscd by Sewer Mum lin~;
(t:) service to any sewer line connecte d to a lift m1UOn ;
(d) any hrmc.h line and :in7 Slonn•watc; li.oc CO::Ulc c1ed 10 •h e ~ewe: lioc or th e Sew er Malll Liu c,
(c) u?Wtmg :md/01 moving con-leaking line, to mee t code, !:aw, or c1dinan ccs o: ID sutis ry
dircctl'f'eS of the scw CJ. comp2..1y nr others,
( tunOT:a.l of obstndc.t nc ccss c.n to :acccss the SC"U"ct line;
(p) d:un11~c to row sewer lin e th ;t is caused. dire ctl y or indirec tly , by ynu, :i th ird :1:i ny, nimu.il
dis111 1crs, :i.c:s of God o, b7 mher Ul!tunblc c:au ~C5;
Q1) service. lines otvncd by L',c uri'.ity ot connected to 1 commcrca1 fa cili ty, cood o:niniuw, mu lti-
family o r wa.nufacnucd home (o.l so 4.n own u mob ~c hom e). l f you ou-n a condom inium Pl
iUDlli!i.fu!nil)!..h.o.!D..C.~.J:.aGG -922-900G for £urthc1...tJ1tO !b ur n1 iofoan0don .
\X-heth :r P C:O\'crcd sel'l e.r hoc is 10 be repa.it cd o : :e~l:tced iJ curu:c l7 \\i :.Jcn the discrellon of SLW.
Sl\\l \W SF v,,...,. )0 E.,:trn:.I So,r, •S:nft FW11!01110
"'"
'\Service Line
, .. , Warranties J'tc... .!.. ufWn1Vi11;ln '11
1. Aftr r II sewer lm e i1 t cp:tirc d or n:plticcd. SL\V will prm;dr:: hnic sue re.s ro::itioo ic.11'icc LU tbc
:ificctcd :ur:a limit ed ,n filling in holr-', rr.oundmg (to ::i llow for aculi.ng) 11.Dd sccdiui;. If sbl1 LutWlg is
a r::ccuuy :o ,c pUl or repliicc , brnlce I srwcr lin e, the rCJ u1 .n s uench tVi U he p::i rchcd . r.u Wuranty
Prop-a m c!ocs not pr ovi de fu r rr::pb c.:mcnt of l.ZlJ Oom r::1 ,cnng (r g r11 rrr::1 , h11.:d '\!OOd, mublc,
ceramic tile, etc.). Rc s1out1on doa not Lflcludc rcpl :zcin g uccs o: sbub, a r rc p:i in ng rd•:a •c p:iv cd
:tnd/01 CO!lC.l'CIC su:f:iccs or SUUCtlltC.S in your ya.rd.
8. You have JO chys 6 om the d,ic you mroU tn tht \'(1u:t:Ulty fl roJttuin to c1111cd 11nd 1ccc 1vc II full refund
u! :uiy p:i ymcou you h:a,·c m:id c. You msy uncd I.he \Vu:rt nry Progrnm Dt :i.n y rime, :w d )'O:J will be
rcimbllrlcd t.h c pto r:ita ,h:m of wy mlOUJl t you p1url ~o r IUlf portioo o f the w:i~:tUt}' period sul,jcc t
to c:.ncclfati on, lcs, ll!IJ com plld 1ow1Jds II cl.1.un fil ed on yow-t1ccoun 1; ~.~.SL\~'
m:iy waiv e W)' refun d which is :en than $6 00 , unless o thcnvi sc rcqua :t'd by you.
9. SLW w..y muJify lru$ Wa rr.mry Prob'TllC. by gn,in ~ )'OU )0 d11iy 1' wi:mcn no ur::c and m~y tmn.inm. th e
W.u:a.ory T'1~:a111 iu1 11u1 1p1oymcot \1.-ithln JO da ys o( the p:iy mcot ci uc d::11 c :llld with IJO d:ip' \'/DUcn
no r.ic e for 1ny other i c,uon. If SLW a.cccb du prugr:un fo r n.:uo ns o tht:r thin non p~}'tr.Cnt, yo u wtll
be rr.imb urs c d ll:t:: prn uu shiuc of n.ny c.mowu you p aid fo t u1y putt.i un u ( die w:uunry pc:.:io d
n1bjcct ro CAnr ,-1l n1 in n
10. Dy curol ling, ;ou rcprc!.cnt 1h11t yni1 1 11· not aw:u e: o f :m y pre cxiuing leak ~ or d:itnnr,c to ym u ~cw~r
liuc.
IMl'UHTANT: Plc:i sc 1c 1uin this doclltncnt (o r yow rccoirls . his lhc o (!icinl cop y u f your
w:irr-J 111)' J.grccmcnt.
~L\V W\' SF \'n,,on ).0 f:.11rmil 5(.•u -S.n;lr f'•nu."r Hor.-a
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ervice Line
Warranties
J:i_....._ ofWc11Viq:i,1~
!.IMITATI O N S AND E.XCLUS IONS OF T HE
SERVlCE LI NE WA.RRAJ-.TI:ES OF WEST VlRGfNlA ("SI.IV")
EXTER.'lAL WELL \~A TEll Oil WATER UNE REPAIR PROGRAM ("WARRANTY PltO GRA.111 ")
FOR SfNG!,E FAMU.Y HOMES
11-ic W:1.u:ia 1y Pr ogr.i.m cove.a c:J thc.r n uatcr li ne coc.n cc tcd to a municipa l w:i l cr sys tc.m o: :i well watu li ne
cooncctc d tow u11:l cr1;1o untl wa ter wc.L The \Vafu portion of rh: Ww anty P,ogram cov c..--s u:p :Ur o:
rr:pL,cctr.i:n t of • In.king o r bru kcn sinslc undcigrouo d w:i 1cr rn pp.y lin e Croo 1.hc cw b box (pain: of
connection 'mth th e utili:y's mo.in lin e) to your wat~ meter .. It II.Isa cov ers n single un dc.rb'l OlCl d service line
b etween you r \Vlol lC! meter :rnd di e c.x1C.:or fo u ndution ofyo1c home. The \Vell-Ware r lin r portmn of rhr
W:i.::r:m ty Propn m co-r eu rcp:W or repln ccmc nt of :a dewed, lc:a lcin g, or hroka1 singl e undc1crou nd wd l-
watc.r 5\lp ph· lin e fr o m tl1c poiut of rnn n r cm , hrm-c.ca the br:ac !irriog 11nd th e p!tJe::, nd11p1or tu the
ex terior foucdnrion o ( your bo rne . If JOU! hom e ill ,ituaced en :i sl2b, yo:i r ·w:1ter rupp ly (j:,c,s may be
r mhcriderl in rnnrr,.rr, tVl:uch ttuy ,c.,p llie rel ocating your w111cr m tt,"-l: u:,, a 1evu o f 1cp aitlnr, u1 1cp l:i cing
your ,vatcr supp ly lin e. E,•cry reasom1 ble cffon wi R be mnd c to aV"oi d a.:tting rhr ou uh tL c sl::ib . Plc :15e r.otc
lh111 :ipp:o\·ctl cont::ic10 1; u1ust ha \·c ,:i.fc access 10, :u1d ~:t fc 11,0Ju:1g cumlitiuiu at nnd :uolwtl the work
nre~. Cot"c1ngc is limit ed to $4,000 per cccunc ncc, plus :w adrlici on al $500 fo t pu blic s1dc \vn'..lt C\l!tiuc, if
necc,5:u y .
lu...orJUa Co , n wnrnmtv ch1im under this W=uttW.1)! .. fll'U;:ram 10 be nlici , .. vQl!.J.!ll!.il..i'~
~ ,.2M.h.c!Q.t.C ... !!lU:'..lfJH\ll.Wik..i,LRr.tJ~. All ICJ11Lf wotk u:.us t be pcr fooncd by :i n
:m th oti.., :>L\'Q contr:ictor. No p:i.ymcmll will be 1!'l11dc fo t u·otk pct.fann ed by a non-SLW comrn cto r.
"l bt \X1:w::rn ty P!o&1:::i m doe 1 not covc.r undergmw 1d w~ti:.r lm~s th tt wc1c d o gged, or \VJ tr:r or well lin es
Um were le:i.klng, in orc d o~ tcp:ur o r dad112gd b efore yo u c.n:oll ctl iu 1he W:arr.inr/ Jl rui!l:im SLW retain s
Lhe righ t to inspect ·...br.. well o r W:l.tcr liuc fo1 d::mnue 11ftu )'OU e n roll ::md you og1ee th:tt SLW coot.nct ocs
sh:i.11 h nvc the cigbt to come on to yo ur pmpc1ty 10 co nduc t such inspections o r IO 1cpai1 o: icphrr ynm
wc.U or watu s~cc line under the Wo.mn ty P,ognru,
4. Co\·crncc under the \'<1:u:r::1.ni y Pconr:i.m s:2r11 JO d:1 7\ ,fre r cnrnllmr11t :mcl co nt i.nu es tht:re:iffcr &o lone 11:i
you rn,ke timd y pl ymc ots . Covc.n ge m~y be at..'1.ccled for nor.payme nt. Your accown must be m goorl
st!lndinc: :ninr m) to r,.c-f'1v r ,.,.p air set-vice u.-,C~ 1.hu p•esr.un,
5. The W:unnty Progrn.:11 sp cci fic:ill1 docs not cover.
(a) t he co,c of rc p :ucug, icplACll.'lg 0 1 m oving nictc1 (s),
(b) 1epcin o f cmcc \·null!!,
(c) IUI Y well etjuiprncrn U1 sidc th e home,
(d) p:en 1c Wlk, prcnw c ~-i tch, storn gc tank, or ll1lf br:ocb li nes;
(c) well a? and weU sr:.:1I,
(i) all co mpo oent 5 im.ide Ul c well sb11..ft &orn the pidcss ndaptoc to 11.nd including th e su b:nc.1~ibl e p·.1m p;
(g) clecttic:::i.l lin c r.h:it supplies powc.r &a rr. the home to th e su bru crsiblc p 11mp;
(h) n:ov emcot o f n buried u•cll 10 nbo \"C g:ouoC;
{i) \\':li er sy nc.ms for sprir.klus, poo!s, hot tubs im d /or o lhei outdoor sy stems;
(J) upd:i ti.o g and /or movine r.on-lc:a...\cine linr~ 10 mn1 ("odt, l:iw, or ordmar1ce1 o: 10 t:iudy du-ectivc~ of
!J:e w:11 c., compan y 0 1 olh cn;
(k) r,m,,\,:J nf o bs1:idci. nec u u ry to 111:ct.l, the "tVelJ or w:tc.i li:i c;
Q) r•.p U:-s fo 1 cbm:i.gc ·o o t le:a!u cnuscd, du-cc tl y or indirccd y, by you,:,, th!.rd pmy, nmHal d h:i stcu,
11cc; o f Cod o r by o ther im1un ble c.i.u,~.
SL\\' \l.\' SF Vm,an l .O Ea1 u11~ \Vmr or\Vell-Su,g!c MmiJJ Hom r,
01/0~
(m} se.rv1a lines owned br tbe Jtilit y 01 rnnnec1cd 10 a commercial fa cili:y, co ndomi:1!11"11. mclti-familr
01 m:aou!:.cnucd hom e (a..b u kn ow o a.s mo bile hott.c) J~~~hi
U!!!il)!.Aom( pl r;:i sc call l-8 66:.2Z2-9006 for funbs;r cnroUmc ot infomuullln
\\ihc t.lu:r :i co vered hoc is 10 be rep.ired or 1epbctd IS c.:nl!cly u--it hi n 1bc ruscretion o! SLW.
7. Af1c , • well ur wia 1c:r line U 1epilied o: rcph1c ed, SLW '1.ill tes1 ■r.y re p=.i red ll ccoon uf pip e fo~ le:ih a.nd
?:ovidc b:i sic ~it c 1c~tor:111 uu service to the tffttlt d uci1 l.uni1 cd to fi.1.lmg :n holes , mcunding: (ro allow fo r
icttlicg) :ind sccdwg If sbb cu tt111 ~ il 11ccc!.,a1y 10 rcpflit o r rc pltct a broken w=ic r liuc , du: rcmlrinc tren ch
~-ill be p11chcd The Wun.1117 T"1oguuu UuC$ not proridc for ~p.acem :m o l :iny Door cuvco.ng (e.g. c11rpct ,
hnrd \tt ood, w :uble, CCf'IHlUC nlc, c it), Ru101:iuo1, tltn::, uut iuclt::de rc pl:mnr, tree s o r sh."t:bs ot tc?;uonC
r riv:i.r,. p•l"td :i.nd/o: com:rctc ,w-f~cc, or ~Uut1u11:.1.
8. You hnrt-)0 rh ys f.r ow th e d,cc yo 1,1 c:uoU i., 1hc WarrL'1 ty Pmg1:uu 10 ciw1,,.d aud recci,·c :i full rd und r>f
:i.ny pa}'tnl'n t!t yn,11 have rrude You m::.y ancd lhc Wacnnty P1ogruu al any U!J1c, 111d ycu u,.fil be
1cit."1burs cd 1h c pro nM d ,,,,. nf :iar ur.ount yo•1 o:iid fo r llllf poni or. of the wn.u11n:y pcuuJ ;,Jl.,j:c1 10
c:1 11cellacion, lea ::Ill)' costs pa:d mw:irn:. 1 c-lum bled oo ra:.ir ,ccou nt; ~ ~ Sl.\\"I tu:iy Wll.lvc
:.ny re iund whith is lr • .u th1n 56.00, unl r.~• 01 hrl'\v:•t 1ec:;uc m:d by you ,
9. SLW m ~} modify Li ll , W:1t1:il'll y Progr.i.m by cirire you .lO d:iy~• r.·n:tcn ooti cc 'ln d 1111.y 1cnn1m1c the
W:i.:nuuy P:ogrini fo r nonp 11nnent withi=J lO d.iys of th~ plyci cri cl11c: dar ,-nnd w1th 90 J o.rs ' wi:in cn noti ce
for :my o ther reason. lf SLW c:i.ncU lhc p,cLrnm fo, rcuons ot her 1h :1 n nnrtp,~m~n t, you '"ill h e
reim bursed th e pro Ulll sh1rc of an y a.mnwll ytlu paid fo r :my po:non of th e W:'l'"!~ntr prriw l 1u bjcc1 rn
cancc.lb.ti on.
10 By cnr.>Uinn, rou re pr cs c:ut 1hn you u~ not 1w:.rc of any ;n c -cmung lc;i lt! or d;.rn 1cc to yo11r u·l'U or w:ir r .
l:ne
™PO RTANT , Pl ease rctaiu Luis doc u11 1cu1 for your re cords. It is the offici al copy oCyom warran ty
:\t;rcca1c n t,
SLW \W SF Vu'-'On l O l:.o turuJ W,w_. nr \'('.!I •51Qf)t FanJr llu,:in
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Cathy Burrage
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ent :
To :
Subject :
Attachm ent s:
Cath y,
Paul K. Stevens (pstevens@waxahachie .com)
Monday, Mar ch 0 7, 2011 1 :42 PM
Cathy Burrage
RE : Refe rence to r Ut ility Service Partners
Cathy -office lettcrswa xa hachie .doc; Uti lity Serv ice Partners Ag ree rnent.pdf
I !ere arc the ,mswcrs to )'v u, 4ucs tiuns as we ll as a copy of our ag reement . Please lcl me kn ow 1f yo u hav e any
ot her qu es ti ons.
Si nce r el y,
Paul Steven s
Cny o!W~,u~thit Orkt (9 ,12)'J7.7J JO.Eu , l46
401 S.Rc ,co Hw ot,1ll U&-2101
r.o ao -n1 F~ .. t,n,9J1 .~)1e
V\'....,..h..c h,c ,Tr ..i11Stb6,0111 111tC-,,,CM~ .. ~1.ul•ic .(u,u
From: Ca th y Burrage I ma ilto:cb urragc0-cn glc woodeov.or g)
Se nt : Monday, March 07 , 20 1 I 12 :35 PM
T o: Paul K . Stevens
Cc: Cath y B urrage
S ubj ec t : Re fer ence fo r Ut il ity Se:-v tcc Partn ers
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Marc!J 7,201 I
Dear 1'vl u11 icipa li1y :
Th e Cit y of En glewood, Co lorado is co nsid er ing a req ue st Cron, Uti lity Servic e Part ners to use
tJ1 e C ity·, logo fo r th eir promot iona l purposes .
It wou ld be appreci ated if you wuu lu ta ,e th e rime to repl y by M,tr ch 11. W I I to th e lo ll owi ng .
ques ti ons and return 10 . £.h.t1rrn g£,@cng fcw oo dgov.org . You r input 1s imp ortant to Eng le\\'oo d's
City Cn11 nci l in cons iderin g thi s matter fo r 0 1..r co mmunity.
11 yo u have q ues tio ns or wis h 10 ca ll. ple ase cn nta cr at 303-762-2643.
S1 nccrcly,
Is '
John Bock
Manager o f Adm 1111 st rn tion -l ltili ries
Ci ty of Engle \\'u od
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• R E FERE NCE Q UES TIO NS REGARDI NG UTILITY S ERVI O ~ PART Nl :n s
I Wh nt is yo ur ge nera l imp re ss io n of th e services prov id ed by Ut ility Sc r-•ice Pa n ners
r~g arding fi xi ng ser-•icc lin e prob le ms? How long have yo u bet r. ass ociated w ith the m?
We ju st s tarted th e prog r:im in Sc ptcmhcr or 2010, so we lrn vc not had a claim l11 cd a s or
)'Cl.
2. Si nce your cit ies ' logo is being us ed fo r prom o tional o urp os es, has yo ur sta ff had p ro b lems
with ci ti zens ca llin g in with issue s that sho uld ha ve been addre s~ed by Utili ty Se rv ice Partn ers?
Y,·s. Wh en the iuitial letter was sent to the r es id ent s, we dis covered th er e s hould have h em
a fe w point s that could hav ,, bee n mad e mor e clear. Th e main part was that man y peopl e .
thou ght it was a mandatur) prugrnm . After th ~t wa s explain e d , it was ge nerall y ac ce pted
as bcin ~ a 1>0siti vc program.
• 3. H a\'c c i l i zcns co m e ba c · to the mun icir1a li1 y if :111 issue is not so l ve d usi ng Utili ty Serv i ce
Pan ncrs? Was the iss ue res o lved by them?
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See answe r In ,111 es ti on I .
4. Dot:.·s your mun icipality have an agreement w ith U til ity Service Part ne rs ? Ca n we ha ve u
co py?
\'cs , I w ill se nd a co py.
S. ll av e th ere bcc11 iss ues if the rcs iucnt 's li ne is bl ocked an d the y onl y pay fo r re pairs ,ra hn c is
broke n'/ \\'ho pays for T Vi ng th e se rv ice li ne? If Util it y Sc n •ice Pan ncrs nre call ed o ut and it is
not a brea k, who pays fo r the ca ll ?
There have tur n no ilili ll f S as of y rt bul rhi s was a po int o f di sc uss ion befo re we sig ned 11.J c
ag reement. As expla i ued to us, if th e lin e was bl ocke d a nd did n 't need a co mpl et e
rcp lacc111 c11t , tb cy wo uld still pay fo r it.
6. If you were starting over with Util it y Service Panners is there anyt hing you wo u ld add o r
subtra c t fro m yo ur agree ment ? /\ny un c~pcc tcd issue s?
I think 1h e agree m e nt is fin e. We would h a ve clarified th e letter that ""s sr nl out t o •
r('s id c nr s nod we would h ave made s ure ilicir cull ce nter wa s up nnd rum. in g as soo n a s the
letters were se nt. For about a week , the call center wasn 't l:.tking calls a nd that caused 11
grea t d ea l of co nfu sion and frustration .
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July 14 , 2010
Paul Steven s. Ci ty Manage r
C ity o f Waxahac hie
40 I S. Rogers
P.O. Box 757
Waxa!,achie , TX 75 168
RE : Muketlng Agreem e nt wi th Utili ty Service P•rtn en, Inc. d/b/a Scrvi<e
Line Warrarill e, or A mcrie • ("S L\ A")
Dear Mr . Steven s :
We have disc ussed cn le ring int o a mark eti ng agreem cn 1 bet ween the Ci ty of
Wa,:ahachic ("Waxahac hie") and S L WA .
SLW A pro vid es affo rd ab le ui ili ty service line wa rr ant ies to co ns umers . It is
SLWA 's un de rstanding that , in co ns ide rat io n of the Licen se Fe e (as define d b~low) to be
pa id by Sf.\VA 10 Wax :i hac hi e. Waxa hac hi e has agreed to cooperate wi1h SLWA in
marketin g SI.WA 's serv ice s 10 Wa,ahachi c's rt .:i dc nt s and homeowners (the
''Re side nt s") as desc rib ed be low :
I. Wnxah~c hi e hereby grar,l s to each of SL WA a non-ex clusive li ce nse to use
Wn.xahac hic's nam e and logos 011 lo 11cr head and marketi ng ma teri als 10 be se nt to the
Re sident s from ti me 10 time , an J to be used in adve rt is ing , all at SLWA ' so le cost and
expen se and subj ec t to Wa.,uhachic 's pri or rev iew an d appr ov al, whi ch will not be
unreas onab ly co nditi oned, de layed, or wiLh l1 c/U .
2. As co11 s1 de ra1io n fo r such li cense , SLWA wi ll be jointl y nn d several ly lia ble to
pny to Wax,hnc hi e, wi thin JO da ys o f 1hc end of the f•,u l ca lendar quarter, 12% uf the
re ven ue from USP warran ty subscri pt ions co ll ec ted fr om the Re sid ent s duri ng such
ca lend ar year (th e .. License Fee "), toge th er wi1h a s1ate rn cn1 cert ify in g coll ectio ns of s uch
USP reve nu e, so lo ng as th is marke tin g agree ment remain s in cfTcct. \Va xahnc hic will
hnvc th e ri gh t, at its ex pens e. 10 co ndu ct an annua l au dit . up on re aso11a ble nolice and
during normal bu siness ho ur s, of SLWA ' book s and re cords pert ain i :g 10 sale s ar id
rl!ntals to the Rc sirl en1 s v,•hil e this marketing agreemen t is in cfTcct nn d f'l.•r one year a ftc:r
any tenni nat ion o f th is mar ke ting agreem en t.
3. Th e term of this m1u·kc 1ing ag ree ment wii l be for one yea r fr om th e dat e o f the
execu tion of th e ackno wledgement be low an d this ag ree men1 will 1hen ren ew on an
annu al bas is un li:.ss om: uf th e partie s g ives th e o ther advance wri l1 cn no ti ce o f at leas t 9 0
da ys th a1 it docs not in 1end 10 rene w 1hi s marke tin g agree ment Wa xahachie ma y
ICITTi natc thi s mar keting agrce mcni JO days after giv ing notice to S L WA that one or bo1h
of th em arc in mate ria l breac h uf !his agreement if such 'reach is not cured du nng such
JO -day period . SLWA will be perrni lle d tocomple1e an y mar ke 1ing ini1ia1i ve inuiated,
plo.nned pril f to the cfTe-c 1ivc d:'l tc of :m y 1r.:m,m11 tio n of thi s nuuket in" a~,eemcn 1 und
shaJ I pay lhe L1cc1,se Fee 10 the \Vn irnhachie fo r 1hc calend ar year in \\·h1ch lh is
,.,1ulct ing agnemc nt is tc:rm 1na 1cd aflc r which ti me . i:xccpl for SI . W A · ob liga.1ion 10
permi t u:....,...;,.:;;,:c to co ndu ct an audi t a.s described abov e:, nci 1her pnrty wi ll hnvc nny
f:..tnc r o bl iguti ons to the 01hcr 3Jld 1hc li cense described in ch is lencr wil l 1ermi nmc .
4. SL WA sha ll , join1 ly au d severally . in dem ni fy . hold harmles s, asid dc!Cnd
Wnxah1.11.:hie , its elected o tfi c ial i, flppo intcd o ffi cia ls. and e:np loyees from :inci ae~ins t
nny iOS!I, c la.im, liabi li1y, dam3gc , 01 c~p;nse 1h:u an)' of !he m may suffer. ~u-.1111:1 nr
bccumc sub;cct to in connccllOn with :tny 1h1rd pll1)' claim (~ch 3. "Claim ") resu lti ng
from the nq;ligcncc or willful11 css of ci ,na of SLl,\,A in connection \vi lh, ari s1; oul uf
or by re ason of 1hi s mark.c ling agrcc rl" lll , provided I.hu t the upp lic:ible imJr.m1111ec
nullfic:. SLWA o f an y !i.uch Cle1 m wiU'!,I a lim e 1hn 1 docs no 1 prej udice the abili ty o f
SLWA tu dcft:i1d aga in s1 suc h Cl aim Any indcmn itc c hc rcund•:r mtJ )' pW1icipul e in irs ,
hi:t , o r he r uwn dcfcn:ic:, l,u t w,ll be rcS1,XJ ns1blc fo r aJI cost ~ in curred, ir a:luJing
reas onable att orneys' foe~. in connecti on w ith :iuch partil.i pu.tio n in such defe nse
t · Wu.,a ha.,;hic agrees !hilt lhe forci;om~ full y and accum tcl y <le:i cribcs th e
~ J 1••: · te twce n Waxalmc hic and SL WA , please annngc to have n duly aut horized
•1'(•·~:.cm t·'i"e of \Vn.xnh och ic r xccu te :m<l date th:: iH:k11 uwl~d gcu 1e11 1 liclu w in each o f
lit\· llu plica te origi na l ve rs ions of th is lwe:r and rc1um one 1u me in tlK." cm.:lo.-,cd )df-
ad d1i:ss cd SlJ m pcd enve lo pe .
If ) -u ha ·.ic wiy ques1 ions o r ,..,·1s h IU fun her disrns~ 1hi s 1ruu~c 1111~ ag 1c:cmc111,
pl c;LSe do n01 hc s it:.1 1c 10 co n1 ac1 me.
Ver)' tru ly youn;,
Ulilil) Serv ice P11,1n cn , I n c.
Pn nl Name~,~
·, iil e: R!i>,,P<dT ¢ CfO
By _ff_;¥~~--~
Pnnl Name~;, 1/t 'i/L
Ti1I, -0.~/1Ui/2til!.NJ
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Acknow ledge d •nd Agreed:
Waxahachie hereby ack nowled ges and ag re es Lhat the forc~oing letter fairly and
accurately de scribes th e ag reeme nt be tw een Waxahachie and SLWA as of the date of thi s
acknowledgement .
City of Wa,ahochie :
By : __,_Jl"""(aJ:..,:,.,_,!J;"""("'-""-'-_,..., ___ _ Dote : Augu !l c 17, 20 10
Print Name : Paul S t evens
Tit le : Cit y Manage r
Wh u WeAre
Utillty Service Partn ers, Inc. is a leading independent provider of utlllty line warranties with more than
300,000 products sol d in the United Slates. USP Is a portfolio compa ny of Macq uarie Ca pital, wh ich
forms part of Macq uarie Group Limited. Macqu arie Group Li mited Is a diversified global flnanclal
services o ,l!anlza tlon, w l lh over S304 bllllon o f Infrastruct u re and 01he r assets u nder ma nageme nt
acro ss the world.
The USP m an agement team, with its unique range or ex perien ce a11d expe rtise In t he utlllty products
an d services space , w ill he able to success fully de velo p, tmoleme nt. and support W arranty Programs for
NCTCO G and it s member cit ies.
What We Do
USP provides a complete t urnkey so lu tl on Including pro motion ;rnd marketing, customer service , claims
ad ministration, an d bi lli ng and collection .
The Offer
USP will provide an e.-.terna l wa te1 line w arr ..tnty to Te xas homeowners, which covers the underground
service line from the point of connection t o lhe city ma in li ne to the water meter for S4 SO pe r m onth.
US P will pay the city 12% of all r eve nues colle ct ed frorn the :,ale of t he warranties.
USP Responslbllltles
✓ Pu rchase 11st based on zip plus four codes
✓ Se nd letter to customer (a ll ma t erials approv ed by the ci l y)
✓ Provide customer serv ice
✓ Se nd n"'(m thly Invoice t o customers
✓ Adm i ni ste r and m anage clai m s
City Responsibilities
✓ Provide u~e of city logo on the lener to th'? cu stomer
✓ City M anage r will sig n 1he letter
✓ Pro\lide a list o f zip plus fou r ca d:!~ fl.Jr rna :lln g to cus tome rs
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COUNCIL COMMUNI CAT lu N
Date: Age nda Item: Sub ject:
March 21, 20 11 ... Reso l u1i o n of supporl for E"1Rf 10 enler into a
lease ot approxima tely 10.1 acres 10 Ben Fran klin
Ac~demy Pr oject Developme nt . LL C.
Initiated By: I Staff So urce:
Englt•wuud M ::Ld ld11 Re~t:'rvuir Fmmd ati on Michael Flah erty, EMR F Boa rd Mem b er
COU N CIL GOAL AND PREV IOUS COUNCIL ACT I ON
In 1999, Ci ty Counci l authuri ze cl 1h e creat ion of th e En glewood McLellan Rese rvoir Fo undati o n
(EM RF) for th e purpose o f fa cil itating lhe deve lopme nt o f pro perty adj,1ce n1 to 1h e Cit y's M cl e ll an
Re $cr,,.oir . On D ece mber 17, ~Of,7, C ouncil support ed EMRF in th e sa le of "pproxirna tely 1 ·1 ac res
of 1-l i gh/,rnds Ra nch Pl anning Area (PA; 85 to RTD ior $3 .2 mil lron . O n D ec em be r I , 20 08, C ily
Counc il supp ort ed EMRF in leas i ne approx ,ma 1el1• 12.8 acres o i PA 84 10 TT D en ve r. On D ecember
6, 20 10, City CoLmci l, by reso luti on, supported EMR F in its initi al nego tiati ons wit h Be n Frankli n
Aca dem y Pro jec t Deve lopment , LL C, for 4.9 acres of PA 82 Ea st. And on Februa ry 22 , City Council
,1pproved a seco nd reso lu tion o1 supp ort fo r nego tiati on of a lease of 10.1 acres of an alt ernat e
loc;ati on in PA 8 =i .
RECOMMENDED ACT I O N
EM RF r~cu 1111 nends Cil)' Counci l approv e a reso lu 1,o n su pporting 1h e EMRF to ente r i nto a lease
with th e Ben Frank lin Academy Proj ec t De.,elo:,m ent. LLC , o f approx ima1 ely 10.1 acres of EMRF
proper ty wi thin H ighl ands Ra nch Plann ing Are, 8 5
BACKGROUND
In 1999, City Coun cil author ized, 1hrough O rdi nance 41 , the c reat:oo of th e Eng lewood ,'v\cl el lan
Res en-oir f oundation, a non-profit corpora 1io n charged w ith furth eri ng the devel opmenl of 1h e
M cl ell.:i n Rese rvoi r prope,i)' ;ind 1r.1n sfc rr cd th e prope rty lo EMRF . Th e fellowing go als fo r
deve lopment were es tab li shed b y Ci ty Counci l in O rdinan ce 4 I.
I . Pro tec t th e quality of th e City's ~to rrd wa te r Jt Mcl e ll an ~~-'.!!e rvoir.
2. Pro tec t th e reservo ir ~cosys tem.
3. Establis h and ma xim ize a fu tu re long-te rm in co rn e str ea m to bene iit th e Ci ty
4. Mai ntain 1he qu ality oi the High line Ca nal recreat ,o nal i acil i1 ies and 1h e w etl ands
be twee n C-4 70 and Co unt y Lin e Rodi.J .
5. Minimi1.e deve lopmen t imp <K ts on th e reservo ir
6. Enha nce toe quality of li fe o f the nei ghbo rh ood o f w hi ch it is part .
7. En hance the quali ty of l ife fo r res id erm o f the Cily of Eng l ewood.
Dudng the [XcL.u livl! St::i)iu11 u f FdJJU Jry 7, 20 11, EM RF Dueuor~ i11fu1111 t!d C it y Cu u11lil uf th e •
cha ng e o f property un der cons 1d era11 011 fo r leasin g to the Fra nkl111 Lharter ~ch ool. 1 he chan ge 0 1
location was necessita ted du e to th e re jec tion o ( th e prev iously pro pos ed si te plan by D ou gla s
County ThP drvP lnp er h.1 rf inrl 1r;i 1prl ;1 w ill ingnpc;s 10 prnrPP rl wil h nPgo tia ll nnc; nn 1he all ern .1 li \P
si te. On F bru.1ry 22 , Counci l .1pp r ved .1 resolut ion aut horizing EMRF Direc tors to en ter in to suc h
nego ua tio ns, whkh hd ve result ed 111 thi s lease ag,eement.
Approva l 01 II ,rs res oluti on ack nowledg es City Co un ci l's support of th e lease agree m en t be tween
EMR F and Ben ~ra nk lin Aca demy Proje ct Developm ent. LLC.
FINANCIAL IMPACT
Re nt al inc o m e will ini tia te during th e 6-m onth cons tr ucti on p eriod at th e r,lle of $4 .0 00/mo nth. Th e
annua l base rfl nlr1 I rr1 I P will P'Wil la!P fr nm 1$ l flA ,OM in YP ;1r 1 to 51 AQ ,O()O in YP,1r r;, fnr .,n
aggregate to tal of $765,000. D ependi ng o n the school's ab il ity to ex pand its student pop ulati on,
reven ue in Yea rs G thr oug h 0 wi ll 10 1r1I $647,000, w ilh ,rn nual eKa lJL ions ba)eU 0 11 til t! Com,u111 t:1
Pr ice Ind ex tl lC'rcahe r.
LI ST O F ATTACHMENTS
Rt!::i u lu tiu11 •
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SERIES OF 20 11 I
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A RESOLUT ION SUP PORT ING THE ENG LEW OOD/MC LEL LAN RES ERV O[R
FOUNDATI ON (EMRF) LE ASE OF A PORT ION OF T H.E MCLEL LAN PR OPERTY TO
BENJAM IN FRANK.LIN ACADEMY PR OJECT DEVE LO PMENT , LL C.
ViHEREAS, the Eng lewood/McLcl lan Re se rvoi r Foundati on (EMRF) WLS fo nne d to oversee
the dev elopment of the McL ellan Re se rvoir pro perty ; and
WHEREA . the Eng lewood City Cou ncil su pport ed the Engle wood/Mc l ellan Reservo ir
f-0tmdation in the negoti ati on of a lea se of a porti on of McLcll an propcrt)' with Bc11jami n
Franklin Acade my Project De ve lo?ment, LLC. by the pa ssage of Re so luti on No. 89 . Series 20 10
and Re so lution No. 3 7. Se ries of 20 I I; and
WHEREAS, the Lea se is for approxi matel y 10 .1 acres of th e Eng lew oo d'Mc l ell an Re sen·ot r
Foundati on propcny ; and
WI-I EREAS. Benjamin Fr:lllkJ in 1\cad e111 y Project Development . LL C !-U bmitt cd a Letter o f
Int eres t whic h wa s previ ous ly subm illcd to the Engh!woo d City Cow1c il ; and
WHEREAS, EMR.F Hoa rd of Dir ectors has un animously approved the lease with Benj amin
Fra nklin Academy Pro jec t De ve lopment. LLC ;
!\"O W, THEREFORE. BE IT RESOLV ED BY Tl-IE C ITY COUNC LLOF THE CIT~· OF
ENGLEWOOD. COLORA DO, THAT :
Section I. Th e Cit )' Coun cil o f the City of Eng lewood, Co lora do, hereby supp orts the Ground
Lease of pro peny betwee n the Eng lewood/Mc l ella n Resen•oir Foundati on and Benjamin
Franklin Aca demy Projec t Deve lopmen t, LLC. as shown on Ex.hibil A auache d hereto.
ADOPT ED AND APPR OVE D th is 2 1st day o f Marc h, 20 1 I.
ATTEST :
Jame s K . Woo dw ard. Ma yo r
Loucri shia A. Ellis. C'ty Cle rk
I, Loucn shia A. Ell is. Cit y Cle rk fo r the City o f Eng lewo od , Co lora do . hereby certi fy the
above is a true: co py of Reso lution No . __ , S!!ri e;; of 20 I I .
Loucrisnia A. Ell is, Ci ty Cle rk
DRAFI' • GRO UN D LEA SE
BEN FRANKL IN ACADEMY PROJECT DEVELOPMENT , LL C
:is Tenant
:uuJ
ENGLEWOOD/MCLELLAN RE SE RVOIR FOUNDATION
as Landlord
d a ted as of 'larch I, 201 I
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TABL E OF CO'.'ITENTS
ART IC LE I Fundamental Lea se Term s ...................................................................................... !
ARTI C LE 2 Groun d Lease or Pr emises ...................................................................................... 2
2.1
2.2
2.3
2.4
2.5
26
2.7
2.8
Definit ions
Premi ses.
on dit io n of Premi ses: Tenant Re lea se ............ ..
Impro ve ment s ............................ .
Tit le 10 Im pro vement s. ri,tures and Pe rso nal Propc n y.
Easc rn cnl ".
Land lord ·s Coopcrnt10 n.
Po ssess ion .
..... 2
............. .4
.5
...... .5
.... .5
.6
.. ... 6
..... 6
ARTI CLE 3 Lease T erm a nd Co nditi ons Preecdcnr .................................................................. 6
3 1
32
Tenn ; F.ffec1 ivc n~1e; romrnencemeni r>ai c
Exte nsion Op tion ..
.. 6
........... 6
ARTICLE 4 Rent ........................................................................................................................... 7
4.1 Co nstru ct ion Rem .
4 2 An<e Rent ..
4 .3 Rent Adjustm ent s
4.4 Pa ymc ms.
4.5 N~t Lease.
A llTI C L£ ~ Tn>cs ............... .
5.1
5.2
5.3
Rcn l Estntc Tnx cs
Prorati on of Taxes
Perso nal Pro pcny Taxes.
................... 7
.. 7
.8
.8
···················')
....... 9
... 10
......... 10
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ART IC LE 6 Utiliti es ................................................................................................................... 10 •
6.1 Utili ty Usage ....... .... .. 10
• ART ICLE 7 Use, S ubletting, and Assignmen t .......................................................................... 10
7. I
7.2
Use ......................... .
Ass ignment and Sublenin g ........................ .
...... 10
........ 10
ARTICLE 8 llotcotiooall y Omitt ed! ......................................................................................... 12
ART ICLE 9 Mec hanics Lico s ..................................................................................................... 12
9.1
9.2
Li ens .......................................................... .
Prote cti on of Landlord·s lnt e res r in Premi ses ..... .
.12
. ............ 12
ART ICLE 10 Indemnity :i nd ln sur:tncc .................................................................................... 12
JO.I Ind emn ity ........................ 12
I 0 .2 Appe ar and Defend . . ..... 13
I 0 .3 Insur anc e .. ..13
ARTIC LE 11 Damage or De struc ti on ........................................................................................ IS
• ART ICLE 12 Em in ent Domain .................................................................................................. 16
12.1 Definiti on of Taking and Sub st antial r akin g
12.2 Te nant 's Rip•ts Upo n Takin g or Substan ti al Takin g ..
12.3 Tenan t's k 1gl•t, 'J pon Le ss Than Sub stan ti al Tak in g.
........... 16
. ....... 16
. .... 16
12 .; R.i ( t • Upo n Te mpora ry Tol<i ng . .... . .... 17
12.5 Award ... .. ........... 17
At<TICLE 13 Dcfault ................................................................................................................... 18
13.1 Eve nts ofTenant's Defa ult . . ............... 18
13.2 Landl ord 's Remedie s.
13.3 l.andl o rd ·s Defa ult.
13.4 Anomeys' Fees .
13.5 Waive r of Co nse quenti al Damages
.. 19
.... 2 1
... 22
.. ... 22
• ART CLE 14 Co venant of Quie t En joymc nt .............................................................................. 22
ARTICLE 15 S ubordinati on; Landlord 's Rig ht to Mortgage and Co nHy Premi ses ........... 22
ARTI CLE 16 Transfers by La nd lord ........................................................................................ 23 •
ART ICLE 17 M iscc llnnco us ....................................................................................................... 23
17. I Non-W a ive r of Dcfo uh .
17.2 Reco rd ing ...
17.3 Noti ce
17.4 Su cces!;o rs :m d Ass igns.
17.5 l'<lf tia l In va lidit y ..
17.6 In terp re ta tion .......
17.7 Head in gs. Ca pti o ns. and Re fere nces.
17 .8 Governin g Law ..
17. 9 EXt:'l.'.Ut iu 11 uf Duuurn;nb .
17 I U Force MaJc ur c ..
17.11 Re aso nab le Cvnscnt
17.12 Aut hority ..
17.13 Esto ppel Cen iti cate
17.14 Ho ld ing Over. ................. .
.. ... 23
...23
.2 4
.24
........ 24
.. .... 25
.. ..... 25
. ...... 25
...25
.. ............. 25
.25
.. .. 26
...... 26
.. ..... 26
ARTI CLE 18 Lea se hold Fi naocin g ............................................................................................ 26
I 8.1 Monpge by Tenan t .................. 26
18.2 N ot ice To and Rig ht s Of'Lcaschol d Mo 11 gagecs .27
A l{'( IC LJ,: 19 Rep rese n ta ti o ns of Land lord and Tenant ......................................................... 3 1
19.1 Represe nt a tions of La nd lord .. .. 31
19 .2 Representa ti o ns of Tenant. ........ 32
E.xh ibit A-1 Legal Descrip ti on of Pre mi ses A-1
Fxh i bit A-2 . ite Pion o f Prem ises A-2
Exh ibi t B-1 Lega l Desc ripti o n o f Termi nation Parcel B-1
E.,hibi t B-2 Draw i11 g o fT~nn inat io n Parce l B-2
Ex hi bit C Memorand um o f Le ase C-1
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C.ROIINO 1.F.ASF.
l"hi s GROLNU LEASE (the "Lease") 1s made as of the Isl day of March . 20 11
("EITeclivc Da1c·), by and betwee n E GLEWOODFMCLELLAN RESERVOIR
FOU DATI0:-1 , a Co lora do nonprofit corpora ti on (""Landlord ''). and BEN FRAN KU
ACADEMY PROJE CT OEVELOPMT.NT , Ll.C. a Utah li mited liability co mp.my ("Ten anl'").
WITNESSETH :
Fo r :ind in con sidcra1i on of the mu tu ul covenan ts here in co ntainct1 and other good
tmd va lu able co nsid era tion . th e rcce ip1 and suffici ency of which arc hereby ac knowledge d. the
parti es hereto agree 10 1h e terms and co nditi ons as here ina ft er prov id ed :
ARTICLE I
Fundamcnt ;t l Lease Tl·rm s
For co nven ie nce, 1 hi s Ani clc 1 summa rizes ccrtairi fundament al eco nom ic and busin ess
tc m1s o f thi s Lease .
Effecli ve Dat e:
Premises :
Landlord
Tcnanl
Term:
March I. 201 I
That certain real property de scr ibed on txh ibil A attac hed
lwrcto and 1n co rpora1ed herein by 1hi s refer enc e, co nsis 1ing of
I 0.135 acres at 1h~ Sm11h wes 1 co m er of Pla 7n 11rivc and
Cireensborou~h Drive, High lands Rand,, 0.
F.NCd .F.WOO!)/MC'L FI.I AN R FSF.RVOl R FO UND/\ Tl ON
I 000 Eng le wood Parkway
l::ng lewood . Co lorado MU I I 0
Atlenlion : Pr ~s idcnt
13en Franklin Acad emy Project Deve lop ment. LLC .
Attenti on Ci knn Hi lema n
rwc nt y fi ve (.~5) year ,; from Lhe Co 1nmcn cc1n i.:nt Dale an d any
renewal terms as prov id ed in this Lease.
Fi ve (5) renewa l op ti ons of ten ( I 0) yea rs eac h.
Rent: a . 311 /11 unu l th e las t day o f th e month fo ll o win g the
iss uance u f a Cc rt iiicale of Occ up ancy, 0r Scp tcmba
30 . 20 11, whi ch eve r occ urs fi rst $4 .000/mo
b. Nex t 12 momh s $ I 08 .000 unn unlly , S 9,000 .00 /mo
C. Ncx l 12 mon~1s $12 1,000 a nn ually ,$ I U.08 3.33 /rn o
d . Ne ·1 12 month s ), I 48 .000 ann ua lly, $12, 111 .31 /mo
e. Ne .XI 12 mont hs $175 .000 n,nnia lly , $14,5 83.13 /mu
f. Nex t 12 months $ I 89.000 ann ua ll y, $ I S.750 .00/rn o
~-(Prov id ed Te nant docs exe rcise it ,; ri ght unde r Sec tion
2 .2.C)
Ne xt 12 month s $202.000 ann ua ll y. $16.8:U 33/mo
h. Nex t I:! month s $2 I 6,00 0 ann un lly , $ I 8,1 .J<I.IJ 0/mo
I. Next I 2 mont hs $229 .U U0 ann ua lly , $19.00 8.3 33 /mo
~t11J th \::rca fk r aJj u~tcd wi th the (\111 su1m.:r Pri 1.:c l nd c;o.. wi th a
minimum in crcu sc o( 1% and m:L....:111mm Llf j% ove r prc v10 us
year ic :,sc amoun t J S provided in Art icle 4 .
!'hi-. is n et LeasC'.
ARTI C LE 2
Gro und I.case o f Pr emi srs
2.1 Dcli niti ons .
Fo r p LU1)0~e; of thi s l.0 ase. 1he f,,ll uwin g I Cn m shall have th e lol lnw in e
mean ings:
t\. "Adju stm ent Date" shall ha ve 1hc mea ning set forth in Se eti,,n 4.3 .D.
B. ",\pprove d Suble ase·· sh all have the mram ng sci lonh in Sec t ion 7 3.
C. '·Assess ment s'· sha ll hav e th e meanin g sc i fo rt h in Sec ti on 19 .19 .1.K.
D ''Bas e Re nt'" sha ll ha ve the mcl ning sci lo rlh in . cc t io n 4.2.
E. 1o o asc Re nt S1an Dat c11 shall have th e 11 1ca1 1ing :,1.:1 fu11 h i11 c1.:tiu11 4.2.
F ··Bu il din gs " sha ll mean th e buil d111 gs wh ich ma y he co nst rn clcd by the
Tenant on the Pre mi ses .
r, ''Cas 11 a 1t y·· shall have th e mea nin g sci fonh in 11 .1.
11. ··co nstru ct ion l(c n1'' shall hav e th e mea ni ng set fort h in Sec tion 4 .
I. ··co ns1ruct ion Rent Pcn od" shall lrnve th e m~a ning se t fort h in Sec ti on
4 .1.
2
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J . ··Default'" or --1:vcn t o l De fa ult"" shall hn, c the meanin g sett nh m 13 .1.
K. '"Defau lt Rat e" sha ll mea n interes t accruing at the ra te eq ual to th e Prime
l(ale plus three percent (3%), which rate s ha ll be adjusted wit h eac h change in th e Pri me
Rat e. I low~vc r. in no eve nt shall th !! r,e fault Rate be less than ten perce nt ( 1 Q<%) pet
annum . Fo r purpo ses t" th is Lease , ··Pr ime Rate" shall mean the prim e rn te as p11 h1 i,11cd
in th e Wall Stre et Jo urn al. If the prim e ra te pu bli shed by th e \\'nil Str ee t Jo urna l
be com es una vni lnb lc, La ndl ord shall use the prime ru le as :mnou nccd or pu b'.ishcd by
~u eh oth er or gani7~1tiun or publi ca ti on dS rca,onab ly determi ned by Lan dlord lo be
ro mparub le to the pri me rate now pub lished in the Wall Stre et Journ al.
L. --E ffrc t1vc Date·• shJII mean Ma rch I . 20 11.
~•1. ··Fn vironm cn1:1 l 1 aw·· "-hall have 1h c mea ni ng S{'I fon h in Sec t inn 19. I .J
N. ··Ex cusJ hlc Delay .. shall mea n ,my of the fo ll ow ing eve nt s th at prevent s,
de lays. ret:ircl · o r hind ers a pa rt y"s perfom1a ncc of it s du tie s hereunde r: act of Go d : fi re:
L"nr th quakL": fl ood ; cxp los i n: ,,ar: in vas ion: in,urr\!ction : ri ot ; mob violence; sabo tage:
va nda lism: in abili ty to procu r~ or ge neral shonagc of lahor . ,·qu ipmcnr. faci liti es .
rn all'r inls or su ppl iL·s in thl· op1.'n market ; fa ihm.· 1f1rn nspot1n ti lH 1; strikl·s: h.)1.:kou1 -.; nny
materia l delay causc J by Landl ord wit ho ut f,1 u\t of Temun ; or any de lay s d ue to ca uses
be yo nd th e co mro l of Landlo rd and wi thou t 11 fau lt or neg li geo ce .
0. '•F irst Lx te nsi n Opti on" shnll h:we the mea nin g se t fo 11h in Sec ti on 3.2.
P. '"lmpr ove mc!\l s .. shall me :m th e Buil ding s and an, oth er i111prov cm ems
cc nst r11 c1cd nn the Pre mi ses.
Q. ·'Init ial Te rm ·· sha ll mean the tirst 25 Lea se Yea rs as more spe cif ically
desc ,i bed in Sec tion 3.1.
R. ..Land lord .. is Englcwood/~kLc ll an Rese rvoi r Found ati on.
··Leaseho ld Mon gagc .. shall have th e mea ning set fo rth in 18.1.
T. --1.eascho ld Monga gec •· shall ha ve th e mea ning se t fo rt h in 18.1.
l!. ..Lease Ye ar"' shall ha ve the me,min g se t fo nh in Secti on 3.1.
V "·M cmora nclum of I c:1 sc " i;.hnl l hnvc 1h e ml'Rnin e ~c l frHlh in 17 2.
W --Moneta ry Defaul t"" sha ll have the meani ng se t fo rth in Sec ti on 13.1.
X. ··Non-~fonctary Default .. ,ha ll haw th e me anin g se t fon h in Scr:io n
I 3.1.
Y. ··Pc m1incd Exc q itions·· shall mean th e title exce pti ons set for th on
Ex hibit I) auac he d hereto .
7.. ·'Premi ses .. shall have the meanin g set forth in 2.2.
/\A ·'Re al Esiate Taxe;·• sha ll me an all taxes. howe \'er nam ed , assessed. •
lev ie d, or co ll ected , wheth er on nn ad volorcm bas is or oth e r 1a.,in g me thod on th e
Prem ises, Improvement s, Bu ildin gs, and assess men ts fo r land , be ncnnent s. an d
imp rovement s th at are lev ied or assessed on th e Pr emis es or th e Im prove ment s by any
lawful au thorit 1•, as fi nally de tcm1 incd in acco rd ance wi th law. ne t of any a pplic able
nhnt<'men ts, refu nd s, or reba tes.
DD . "Rent " shall me~n the amou nt se t fo nh in Ani clc 4.
CC. "S ne Pl an" as referre d 10 m Sec tton.2 .2.1\ nnd mrn ched her eto as Ex hibit
DD. "Tenai ,1" is Ben l'ran kli n Ac ade my Projec t Deve lop,. ,II, LL C. and its
pc nn itt cd successors or as signs.
EE . "Tenant 's Devel op me nt Part ner" shall mean a compan y that has ent ered
or wi ll en ter int o a developmen t agreeme nt wi th T cn ant or Te ,rnn t's affi liate f<'T the
purchase:. dr vel op nw nt , com,trn t·ti1m. und l1 pcrat ion 0f cha r1 c.-r sct1o ol~
f l'. ·'Tc m 1i nati on Parcel" shall mean the parcel of lan cl cowa ining 2.6 75
ac res re fe rred to in Sec tion 2.2.C.
2.2 Prem ises .
A . Lea.iie of Prem i~es. In consid erati on of the cov ~nants and ag ree ments
co nt ui ncd herein, and for oth er vulu ub le co nsidera ti on. Lu udlor d he reby lenses to Ten an t
mid Tenant hc rcb,· leases fr om La ndl o rd, upon th e fo llow in g 1 ·mi s, sti pulat ions,
prov isions, an d con diti ons, th at ce rt ai n re a l pro pcn y cons ist in g of I 0.135 acres located at
th e So uth we st co rne r of Pl aza Dri ve and Gree nsboro ugh Dri ve, Highl and s RNtch,
Douglas County, Col orado , CO Lu cent Boulevard and Plum Val ley Lane, mo re
pan icul arl y describe d in Ex hibit A-1 att ac hed he reto and in corp ora ted herein by thi s
reference ("Premi ses"). The loc ati on of th e Premises is sh0wn on Ex hibit A-2 hereto
(th e '·S ,te Pl an").
B. T itle. Landl ord hereby war .1n1s to Tenan t th at it has goo d . marketab le
and insw-a blc title to the Premises. frc, ai ,d c lear of ani mo rt gage s, pledge s, lien s, and
olhcr encu mbra nce s, subjec t only to th e Permi tte d Ex ce ption ..
C. l'.ani,1 1 Tem1i.~ation Right. Th e Te nant sha ll ha "e th e rig ht , upon writt en
noti ce to Lan dlor d no lat er th an Ap ril I, 20 16, 10 remove fr m th e Lease a po rti on of the
Pre mises, cons isting o f 2.67S ac res, de sc ri be d on Ex ibir B-1 and de pic ted on Exib it B-2
attac hed hereto an d inco 111o rate d he re in by this reference ("Tc m1in ati on Parcel"). The
remova l of the Te rm inat ion Parcel fro m th e term s of the Lease sha ll be e ffec ti ve a, of
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11 ·59 PM th e las t da y of the 6011, mont h fo ll ow ing the Base Re nt Sta n Date /\s n
co ndit ion of Tenan t's righ t to remove 1h c Tennin ation Parce l, Tenan t sh3 \I exec ut e 3nd
Jdi v~r tu LJntl km.l an A .m t:11 d 11 1c11 l lU the fvkm oramlum o f Lease , in recor dable fon n,
a.n1endi ng the descrip ti on of the l'remiscs ._\n the eve nt Te na m ex erci ses its right to •
,cmovc th e Termination Parcel. th e Base Re nt sha ll be adj usted as provided in Sec tion
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2.3 Co ndi tion of Pre mi ses: Tcn anl Re len se.
Exc e pt as otl crwisc expres sly pro vid ed here in, th e Pre mi ses rue bein g leased in
11 'ir as -i s rn nd i1i on. Exr,·pt fo r Land lord "s repre se nl ati ons and warrn nt ies ex pr ess ly se t fn nh in
1t,1s Lease, Tenam here by wa ive s. rel ease s. ac quit s and fo re ve r disc har ges Land lord and its
office rs, direc tors. share holdc r:1 , empl oyees, age nt s, suc cessors and ass igns, o f and fr om any and
u1 1 suil~, ,;a uses uf m:ti uri , claims. 1..kmam.b, Uamag cs (ac lu ul am.I pu11itiH:), loss c:s, 1.:osts,
!:ab ili ti es . and ex penses, in cludin g atlom cys' fees. o f tt n y ki nd or nature, in lnw or in equity ,
b ll\\11 or :.•,\:nown , whic h Te nant shall o r may have or acqu ire or po ss ess in any way direc tl y o r
ind irectl y :·,-:me <1 cd with , based upon, or ari sing o ut of Landl ord 's use , ma int e nan ce , leas in g,
U\..\.'f1t:rship. upcra tiun, und de mo liti on of impru vcmc11 ts up on th e Premi ses prio r tu the Efk1..:tivi:
ate of this Lea. e; or (ii ) the co ndi1i on (in cl udi ng environment al co ndit ion and s1n1c rura l
fitne ss ), SlalUS, qua lity, or natu re of the Pre mi ses . Ex ce pt as oth erwi se ex press ly provi ded
herei n, ii is th e inten tion of thi s Lease 1ha1 ru,y and all res ponsibiliti es an d obl iga ti ons o f
Landl orc, and any an d all ri ghts or claims ofTen anl ag ain st Land lord its suc cesso rs and as signs
and afti li a1es. aris in g by vi nue of th e ph,,s ica l co nditi on of th e Premi ses , are by 1his re lease
declared null and vo id and of no p ,scnl o r fu tur e e ffec l as to such pani ,s.
2.4 lrm:,rove mcnts .
Tenan t, at its sole co st and ~x pcnsc, wi1 h il s own fo rces or th ose of it s co ntr ac tors,
may con st.u ct Impro vemen ts o n th e Premises. Pri o r to co n1n1enccmcnt o f con s1ru cti on , Tenant
shall pro vid e Land lord with ev idence of the ava il ab il i1y o f s uffi cient fund s to pay fo r th e
cstimaied co s1 of con stru ctio n. inc ludin g hard costs and so ft cos ts, whi ch ev id e nce sha ll be
.• aso nab ly sa 1i sfac tory 10 Lrutd lord . All of'th e Improve me nt s shall co mply in all res pects with
all app licable gove rnm ental req ui rem ent s. Landl ord acknowl edges 1ha1 Tenruit may su blea se
port io ns of th e Premises to subte nant s 10 th e extent pern,ined here und er, who may co nstru ct th ei r
ow n Imp rovement s. However , th e part ie s agree th at no twithstandi n~ such arran ge melll s, Tenanl
shall rema in res ponsible to L·•.1dlo rd 10 sa1 isfy th e o bligat ions o f Tenant un der 1he Leas e wi th
res pect to such porti ons of 1h e Premi ses .
2.5 Tit le 10 lmp rove men ls, Fi xtures an d Personal Pro pe n y.
Not w i th standing anyth ing to th e contrar y in thi s L ease, all Improvement s. a ll
fix tu res in co rpora ted in 1h e Pr emises owned by Tenan t, ru,d Tenant 's Propeny ( le lin cd late r)
loc med in, 0 11 , or at the Premises or 01hcrwi se co ns1i11.11in g part of th e Premi ses sha ll durin g the
Te rm be ow ned by. and belnng to , Te nam . All bene fi ls and burd ens of owne rship of1h e
fo re goi ng, inc ludin g, without l imitati on, title, deprec iatio n, ta,....: cred its, and all otl1<~r ~a:-. ite ms,
sha ll oc and remain in Tenon1 durin g 1hc Te rm . Upon cxrirati nn n fth c Te rm , any
l;,iprove~1 cnts, fixt ure s in co rp ora ted in the Pr•:mi ses or Tenant 's Pro pen y remainin g on th e
Pre mise s shall be th e so le prop en y of La nd lord . Lan dlo rd ac kn owledges th at Te nant sha i! h.tve
1l1 e righ1.s uhje.:110 1h c te rms of th is Le.c;c, IU se ll an <l lc,c;c lrn provc mcn 1s 10 Tenant's
Deve lopment t'artner with out Landl ord's co nse nt and th at Tenant 's Deve lop ment Pan .,c r shall
have 1he ri ght to enter the Prem ises fo r th e purp ose o f co ndu ctin g perio di c ins pec ti ons and other
purpo ses as prov ided in anv develo pm ent agree mcnl an d rc la1ed docum entati on be twee n Tenanl
and Tenant 's De ve lopment PMne r.
2.6 Easements.
Lan dl ord and Tcnan 1 agree, upo n 1h e rea so nab le rcque sl of e ilh er parry 10 1hi s
Lease, the appli cab le gove rnm en tal age ncy. or a publi c utilit y, 10 cxcc u1c docume nt s whi ch arc
re asonab ly req uired to crea1c u1ilit y ease ments, tem porary co nstru cti on ease ment s, or N hcr
ea~cme nts req uired to consm1 ct the Improv ement s. maintain an d se rvice th e Im provemen ts or
any othe r improveme nts 10 be deve loped on the adjoi nin g land s owned by Landlo rd, pr ov ided
s uch e· cmcnt s do nm unre aso nably inter fere with ei th er party's use of the ir propc n y. Each
party wi ll unde rt ake to o bt ain the co nsem of its mort gagee, if any, to any easements r~quircd
und er thi s paragraph.
2.7 Landlo rd 's Coo pcrution .
Provi ded th ere is no cost or liabi lity to Landl ord. Land lord agr ees to coopera te
wi th Te nant in co nne cti on with obrni ni ng any pcm1i ts and app ro va ls fr om an y appli cable
guvc rnrncnt al auLhurit y thal Tc1 ;ant may deem necessary ur dc .si rab k in co nn cc tiun ,v ith
Tenan t 's o pera ti ons on th e Pren:iscs and Land lord ag rees to exec ute any doc um ents th at arc
re-a:m nahl e req uired hy 1he gove rn mental a11 thn rit y in conncc tinn \V ith suc h rcrmit 5 and
approva ls.
2.8 Possessic11
Land lord shall de li ver possess ion of1h e Premi ses t0 Tenan1 or. •he
Commenceme nt Dat c (as hcrci nafl c r de fin ed).
ARTICLE3
l.t'aSi! Te rm a nd Conditions Precedent
3.1 Tenn; Effec t iv e Da 1e : Co mm ence ment Da te.
The leas e tcm1 ("Initi al Te nn") shall commence on the Effecti ve Date
("'Co nunenccme nt Date"). Unl ess exie nde d as prov ided below, th e Initial Tem1 sha ll exp ire at
I I :59 p.m. on the las t da y 0 1 the sixti eth mont h fo ll ow ing th e issu ance of a Certi fi catc or
Occup ancy , but in no e\'e nt later than Sep tember 30, 2036. For purposes or thi s Lease , the term
'·Lease Year " sha ll mean each 1we lve (12) mon1h per iod begin nin g on the fir st day of 1he mont h
fo ll ow in g th e iss uance of a Ccrtifi caic of Occ upancy , but in no even t later than Oc tobe r I , 20 11,
and the fir st dav of the same mon th of eac h ye ar th ereafter.
3.2 Exte ns io n Op 1i0n.
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Ten ant sha ll have an op tio n to ex trnd the lease for fiv e (5) ad di ti ona l cumc~u1ive
tem1 s. ea ch co ns istin ~ of te n (I 0) years . Eac h ex tens ion opti on shall be on the same tcnns and
co nd iti ons as set fo rth he rein (th ere shall be no opti on.< be yo nd the op ti ons gran 1ed in thi s Sc c1i on
2), excepl the Oa sc Rent shall be adjusted for inc reases in th e Co nsumer Price Index as provid ed
in Section 4.2. Te nant shall have 1h c rig ht to exercise its op tions by prov idin g La nd lord wr iue n
no1ice ex ercising its op ti on to cx1end not less th a n one hllndred eigh ty (180 ) days prior 10 the
ex pi rati o n o f the then current term. As a condi tion of Tenant righ t to exe rcise one o r more •
opti ons to cx 1e nd th e te nn, ai 1h e time of th e givingo f i1s notice of exe rc ise 1l1crc sha ll be 11 0
w1 cu red Eve nt of De fault.
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4.1 Co nstn1 c1i on Rent.
ART I CL E 4
Rent
Tenanl shall pay Four Th ousa nd Dollars ($4,000 .00) re nt per month
(""C o ns1ruc tion Rem") du ri ng the co nstru cti on peri od, acc rui ng fr om th e Com mencem nt da1c
and co n1i nuing un1i l th e fir s, to occur (a) 1he last day of the month fo llow ing th e iss uan ce of a
Ce rt ificate of Occ upancy or (b) Se ptem ber 30.20 11 (""C onst ru ction Rent Peri od"'); wh ich
Cons tru ctio n Ren t shall be payable on th e I S'h da y of eac h month co mm enc in g on the 15'" da y or
th e fir st month o f 1h c Co nstrucl\on Re n I Peri od .
4.2 t!a se l{enl..
Co mme nci ng th e lirsl day of 1he month fo llow ing th e end of1 he Con stru ct ion
Re nt Peri od (""Ba se Re nt Start Date .'), Base Rem shall accrue as fo ll ows and shall be payab le in
I lnit ecl Sta tes Onll ars nn the 1,•h day nf each mnn1h . co mm encin g 1hc fir sl mnnt h fn llnwin g the
end of the Co nstr uction Rent Peri od :
Ann ual Mo mhlv
M out hs 1-12 fo llow in g Ba:,r: Rc:111 Start Da te: S 10 8,000 $9 ,000.00/mo
Mo n1h s 13-24 fo ll owin g Base Re m S iart Date S 12 1.000 $ I 0.083 .3 J/m,
Morth s 25-36 fo ll ow in g Bas e Rent Sta rt Dat e S I 48 ,000 $12.333 ''-3/mo
Months 37-48 fo ll owing Ba se Ren t Start Date S I 75.000 $14.58 3.33/mo
Mo nth s 49-60 fol lowin g Base Rent tart Da te S l 89,000 S 15, 750 .00 /mo
(Prov ided Te nant doe s nol e,ercise its right to term inat e 1h e Lease as to the Tc nninaii on Par cel
as de scribed in Sec 1i~n 2.2.C)
Months 6 1-72 fo ll owin g Base Re nt Start Dat e
Month s 7 J -84 f0 llow in g Base Renl Start Dat e
Month s 84-95 follow in g Ba ~c Rent Stnrt Dm c
$202,000 $16,833.33 /111 0
$2 16.000 S I 8,000.00/mo
$2?9,000 $19,008 .33 /mo
Month s 96-300 (o r com menc in g Mon th 6 1 followi ng Base Rent Stan Dale if
Tenant exerci sed it s righ1 to termine•e the Lease as 10 th e Tcm1ina1ion Parce l)--Re nt shall be
adj usted as provided in th e fo ll ow in g Sec tion 3.
In the even t Tenan t has e lected to termi na te the Le ase as to th e Tem1 jnation Pare d ,
as prov ided in cc1io n 2.2 .C. the Base Rent , comme ncin g the 6 1" month fo ll owi ng th e Base Re nt
Start Da te, sha ll be$ I 89,000. inc rease d by the in crease in the CPI Ind ex (defi ned later) from th e
pri or Lease Year. with a minimum increase of I% and maxi mum mc rcase o f 3% owr the
previous Lease Year am o unt , and th erea ft e r sha ll be in crease d as ab ove prov ide d .
4.J Ren t Adjusu11cm s.
Co mmenc ing 0 11 the fi rst day of the nin ety seventh (97 th) month •ollow,ng th e
Bas e Rent Stan Da te (o r th e fir s I day of th e sixty fir st (6 1 s1) month followi ng t~, Rase Rem if
Tenant has e lecte d to tem1inst e the I.case as In the Te m1in atio n Parc el), and as ( the firs t day of
th e mont h each twe lve( 12) months th ereafter (in each case, th e "J\djusunenl Dat c''), 1.hc Bas e
Rent shal l be increased by an arn ount eq ual to th e pe,crnta gc i11 crca sc in th e CPI Index (a,;
de fined be low ) from th e immcrlia tely prec eding year. prov ide d, however, such in crease shall m
no event be le ss than one perce nt (!%) nor more th an 1h.ree percen t (3%) of the Base Rent o f the
preced ing year. In the eve nt the Te nant e xercise" it s fir "t ex 1cnsion option as provided in Sc, ,;io.,
3. 2, th e Ba se re nt co mmen c ing as of the fi rst day o f Lease Yea r 26 (fir st day oft he 30 1 st mor.•.h
of thi s Le as e) sha ll l,e;: inLrca~ctl Uy an am uu nl c4 ual Lu Lhc pe rcenta ge im:n:ase in th e CPI lmlc x
(as de fin ed bel ow) from the Effec ti \'e Da le of th.is Lease to th e fir st month of Lease Year 26;
prov id ed, ho weve r, in no even t shall th e Base Re m in Lease Year 26 b ~ less th1 n the Bas e Ren t
for the pre ced in g Lease Year Commen cing with Lease Ye ar 27 and r ... 1P!i nu l;•t; with cn~h yea r
th ereaft er durin g ~ny extension op ti on. th e Bo se Re nt !-holl be ir.~r..!f!: ,;• j ,is , :hi! t\djustm en 1
Dat t: by a.n am ou11t equa l to the,; pcrcc11t agc i11crca st: in tli 1.: CPI lmkx la.-.: 1.h .i i'\~! bcl u\v) fr om th e
immedia te ly pre cedi ng yea r, prov id ed , h wc\'er, suc h mcrease shall in no e,ent be less th an one
perce nt (1%) nor more th an three pe rce nt (3%) o f th e Ba se Rent of the pre ce ding year.
As use d herein. th e ·'C PI In dex " shall mean :
11,c C un,u111 cr Price ln<lcx fur all Urban Cons um ers, Dcn\'er, Bo ul de r.
Me tro Are a -All Ite ms In dex (L l'l-U, I ~82-84 eq uals l UU ). pubhs hed by th e
Unit ed States Dcpanmc nt of Labo r. Burea u o f Labor S1a1i s1ic s. If th e CP I In dex is
publ is hed wi th numb ers iss ued other than on a mo nthl y basis , the CPI Index shall
be the CPI index numb er pu blis hed fo r th e dote cl oses t to th e Co mmencemen t
Dat e or the ap plic able Adju s1m c111 Da te.
ii . If th e CPI Ind ex is disco nt inu ed. the CP I In dex adju stm ent sha ll be ma de
usin g co mpa rable stat ist ics on the cos t of living for th e Den ve r, Boulder
metropo litan area as co mput ed and publ ished by an) agency o f th e United Sta les
Guv~n unt=n l or by a re sponsibl e financi al peri odi cal or recogn ized auth orit y
se lected in th e reasonab le di scretio n of Land lord .
4 4 Pa'/me nt s.
Base Rent sha ll be payab le in 1110 111h ly in sta l1111c 111,, in advance lln th e fi Occ n1h ( l 5"') <l ay
o f eac h ca lendar month , at th e ad dress give n fo r La ndl or d in Arti cl e l 7 hereo f. as such ad dress
may be change d in acc ordan ce with An iclc 17 . T he Base Rent shall be adju sted as prov ided
abn ve in Sec tio n 4.:l .
4 5 Ne t I case.
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This Le ase is a ne t lease . Except as may be cxp rcss l) pruvitletl uthc rw ise i11 tlii s
I .eas e, all costs incurre d in co nnection with the co nstruc tio n, ope ration , maint enance and leas in g
of the Improve ments and al l co sts incurred in conne cti on wi,:; and in relation to the Premise s
shall be paid by Tena nt . Except as ma y be xp ress ly prov id ,:d oth erwise in th is Lease, Landlor J
shall h:we no ob liga ti on to make any repr'l irc:, rep laceme nt $ or renewa ls of any kind , natur e or
de~crip ti on whatsoeve r to th e lmprovemcnl s or the Premi se s.
5.1 Real Es tate Taxes.
ARTICLE 5
Taxes
:\. During tl1e term of thi s Lease. Tenant shall as sume, pa y, be ar , an d
di sc harge any and all Real Esta te Taxe s wi th respect to th e Premi ses , or any part th ereof.
and all other taxes in any mann er app li cable to or assesse d again st th e Premise s or
Buildin gs or any part thereof. or again sl an y uf Lilt: 111ai..:hi 11 cry , fi xtu res, equipm en t, or
oth er pro pert y or it em s. Tenant shall pay all Real Estate Taxes direc tl y to the taxi ng
autho ri ties and Tenan t sha ll be credi ted all rei mbur se ment s on accoun t of abat ement s,
refu nds. or re bates of Rea l Estate Tax es durin g the term o f thi s Le as t·. Lamllortl hereby
m,t hn ri ns Tena nt tn fil e and pur sue any prot es t o f th e va luati on of the Premi ses and
abatem ent pe titi on s for aba tement of taxes for any reaso n, as Tenant may dee m to be
appropriate . Landl ord agrees to exec ut e any form ofagrceme nt as may be nece ssary in
co nn ection therewi th .
B. In the event th e Premi ses arc no, in cluded in a large r tax parcel owned
hy I .and lrn d, 1.,,ndlnrd shal l take suc h actions as may be nec essa ry to make th e Prem ises
a separat e Ta.x Parcel. Tenant shall coopera te wit h Land lord in such ac ti on .
C. In th e eve nt th ere is a specia l as sess ment whic h is inclu de d with in the
definition of Real Es tate Taxe s herein , and such as sess ment may be p~id i11 period ic
in stallm ent s, Tenant sha ll pay such in such periodic installment s or mav pre pay or retire
th e pri ncip al ind ebte dn ess on any special i,sess men t and Tenant shall h, res ponsible
on ly fo r th ose in st:illm ent s relatin g to th e peri od in clud ed ·.v ithin the term of th is Leas e,
base d up on the maximum number o f in sta llment s in wh ich th e ~ame may be paid. In th e
event o f any pro posed spec ial assess mem \v o uld pro v id e fo r p:1y ment extend in g beyond
th e tem1 of thi s Lea se (exc lu ding ~r,d extension pe ri od ), unle ss Te nan t ag rees to pa y fn r
all of such assess ment . Landl ord shall ha ve the rig ht to pan icipate in th e proce ss ,,r
appro\·in g or rej ec tin g such nss css men t.
D. Lan~• >rd shal l coope rat e with Tenant so tha t all invoices for Rea l Estate
T,cxc s sha ll be sen• irec tl y by th e tax ing auth ority to Tenant.
E. Landl ord agre es to submi t to Tenant an v invo ice s for Rea l l:sta!~ !"axe s
and not ices o f s pecial assessments w ith rc spec \ to th e Premises wh ich ar e sem 10
La ndl ord wi thin thi n·y (3 0) days af1e r re ceip t by Land lor d. Landl ord shall tumis h
Tenant with copie s of all Not ices of Val uatio n o f the Prem ises whic h are se nt to
Landl ord wi thin ten (1 0) days after rece ipt th crcofr 1d in s uflicien t time to all ow Te nant
10 determine whether or not to co nt es t an y increase in Re al Es tate T:L,es or va luati on. If
Tenan t de sires to comest such in c re ase , Tena nt shall prntcst such valuation or til e an
abatement petit ion wi thin app licable slltut ory time per io ds. Landlord shnll fu ll y
coo perate with Te nan t in any such proc eedin g.
F. Landl o rd a kn "·,·.-J ges that the Premi ses ma y be eligible for tax-exempt
,,. :,,., vith the loca l taxi ng a,111lon i1 ~s that levy and co ll ec t Rea l Estate Tax es and that
r ,·nant (or its su htcnam s) shall have the ri ght to app ly for a ta., ex emp tio n in c<J1mc cti un
wuh the operat ion of a ch 0i'1 sc hool on th e Prem is es. Prov id ed there is no cost or
liabili ty lll Lamllu n.l , Lamll u1J ,hal l c,.,pcrn tc with Tenant in ob tain ing tax -exempt
stat,•-'vr the Pr emise s. I f th e l'remises are :J etc nn ined to be exempt rrom Real t:s u te
T .. ,,,,s by the local taxin v "11'!1oril y as a res ult o f the operati on o f a chart er sc huo l at th e
l'ren··scs. I !\t1 d lord sha ll r ·ss throu gl' to Temmt such reducti on in th e Rea l Estate
Taxes , .i.sd Tenant shall Ml hnv e to puy nny Re al Estat e Tuxe s so long as s uch
cxc mp tiun remains 11 . plar~.
5.2 _1'r ,r ation o f Tax e s.
If th e Tenn shal I ex pire on an y dat e ot her than Dec ember 3 1st o f any yea r. th e
amour.I pay able by Tenant dur in g the cal endar year in "hich such tcnnina ti on occ urs shall be
pro rated on th e bas is wh ic h the numb er of da ys fr om the co mm cncc mcm oi sa id tax fi sc al year
lu arnl includ ing said terminati on dat e bear tO 36 5. A similar prora ti on shall be ma de for the tax
fi sc a l ye ar in whi ch th e Te rm commenc es.
5 .J Perso nal Proneo y~
Tenan t shall pay a ll taxe s charged aga in st trad e fixtur es , furni shi ngs, equ ipme nt
or an y ot her perso nal pro pcny l>elo11gi.11g lo Tcmun . Lt:sscc ma y ~unh:s t any s uch pe rsona l
pro perty taxes. assess ment s or va lu atio ns; pro vid ed . however . ·1 enant shall do so within the time
period pennitted by a pplicable sta tu tes.
ARTI CLE 6
Util iti es
l til it v Usage . Tenam shall as sum e, bea r. pay . and di scharge as it s sole and
separate ob ligati on all of the app lica bl e charges for all uti liti es co nsumed on th e Premi se s.
Except in the eve nt o fan emer gency , ne ith er Landl ord nor Te nant sha ll tak e any ac ti on whi ch
shall int errupt or int erfer~ wi1h an y elec tric, gas , wa ter, ·e wagc, or teleph one service to th e
l'rcmi •cs or tv th e adj oinin g propert y owned by Landl ord .
ARTI CLE 7
Use, S ubl etti ng, und Assi~n mcnt
7 I ~ Te11a nt ma y use and occu py th e Pre mi ses durin g th e Tenn of th e Le ase fo r
all l ::n vfu l uses in acco rd :rnce w ith th e req u irements of th is L east:.
7.2 Ass ignm ent and Sub le tting.
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A. Te nant shall have the right to subl et aJI or any part of th e Premises or
assign thi s Le ase up on Land lord 's prior \\Titten co nse nt which shall not be unrea so nably
wi thhel d.
B. Notwith standing anyth ing to th e co ntr ary contained in Subsection A
above , Te nant shall have the ri gh t to ass ign the Lease and any Impro ve ment s to th e
fo ll owing parti es wit h<'u t Landlord 's pri or wri tten co nsent :
a) A schvo l occ up yin g and opera tin g fr om th e Premi ses . provided I )
nr, uncured Event nf De fau lt then ex ists, 2) the sc hool has successfull y com pl e ted
a bond finan ci ng suffi cie nt 10 pay fo r the cost of the imp roveme nt s, 3) th e school
ass ume s th e o bli ga tio ns o f the Tenant unde r thi s Le ase, and 4) Landlord is
provid ed with a copy of th e ass ignme nt and ass wnption . In th e even t Tenant
ass igns ·he Le ase as pr ov ided in th e forego ing sen tence. Tenant shall be
immedi .1te ly and automati ca ll y released from al l of its obligati ons und e r thi s
Lease r,o·n and after the effective date or such Ass ignment and As sumpti on.
b) Tenant 's Devel opm ent Part ne r, prov ided I ) no unc,trcd Eve nt o f
Det'au:1 th en ex ists, 2) Tenant's Deve lopmen1 Pan ner ass umes th e o bligati ons of
th e Tc nn.m und e r thi s Leas<:, and 3) Land lord is provided with a co py o f the
assig nm ent and assumpti on. TI1c assig nm ent o f th e Lease to Tenant 's
De ve lo pment Partn er will no t rck ase Tenant fr om Te nant 's ob li ga tion s to
Land lo rd und er thi s Lease unle ss Landlord agrees in =iting 10 such re lease .
c) An cn1 i1y th at (A) Tenant controls , is co n1 ro ll ed by, or is under
co mm on contro l with Tenan t hav in g a net worth and liq ui d assets at leas t equal to
th nt or Tenant ; (B) re sults from a merge r o r co nsoli da ti on wit h Tenan 1; or (CJ
acq uir es al l, or subs 1anti ally all , o f the assets of Tenant as a going concern
(co llecti vely , an "!ielat c.!_l..f.~.!:!y''), pro vi ded thal in each case th e Rcla1ed Pan y
fully ass wn es the dut its of Te11 <Jlt under 1hc Le ase and La ndl ord is pro vided with
a co py of the ass ignm ent and ass umpti on.
C No1w i1h stan ding any1hi,,g to 1he co ntra ry co ntai ned in S11 hsec ti on A
above. Tenan t shall ha,·e the right 10 s ub lc 1 th e Premi ses and any Impro ve ments to 1h e
fo ll ow in g pani cs wi 1hout Landl ord 's prior wrinen consent pro vidrd no uncured Eve nt
of Defn ult th e n ex is1s and th e subtenant ackn owledges tha t its ri gh!s are suhj ec t 10 1he
tem1 s of thi s Lease :
a) A sc ho ol occup yut g and ope ra1,ng from the Premi ses. pro vided
Landl ord is provided with a copy of !h e sub le ase.
b) To the original Tcn an l of th is Leas e (i.e .. Ben Fr.mkl in Academ y
Projec t LLC) or it s affi li :ne in th e eve nt th e Lease has bee n as signed to Tenant's
Dcvdupmen l Partner as pro viJ ed i11 Section 2.8.b) above, prov ided La ndlord is
provided with a co py of th e sublea se .
D. Any ass ignmen t or suble11in g shall be effective on ly upon del ive ry 10
Land lord cJ an in strum ent effecting an ass ign ment or subl e11i ng or thi s Le ase by Tenant ,
exccu 1cd by Te nant and the ass ignee or subl essee . Each assignee shall agre e to ass um e,
I I
be bou nd by. and perform all 1c ,ms. co venan ts. and con di tions o f thi s Lease 10 be kep i •
and pc rfonn ed by Tenant an d which ari se afte r the effec tive date of the ass ign men t.
After executi on of the ass igrnnent or s ubl ease, Tenant will forward a omplc ted copy
thereo f to Landlord .
ARTICLE 8
llutentioually Omitr,dl
ARTICLE 9
Mech2 nic s Liens
9.1 Li ens. Te nan t shall p,omptl y pa y when due th e entire cost of all work done to th e
Prem ises by or at th e reque st of Ten ant and Ten ant shall keep the Premise s free o f lie ns fo r lab or
o r mat e ri als . Sho ul d mechan ics ', matc ri almcn·s, or other lien s be fi led agai nst th e Pre mi ses,
Tenant shall CH 11sc the lien t~ he cancel crl an d di sc harge d of reco rd, or sha ll file a bond in
suh sti tutio n of th e mcc h:mic's lien in acc ordan~c wi th the pro "ision s of Co lorad o Rc,·iscd
Stat ut e 38 -22-13 1, rt. s,·u .. with in fur ty-tivc (45) J ays uf Tw an t ·s recei pt o f notice uf such li en.
No twithstand in g th e fo regoing , Tenant may co nt es t, tn gooJ fa ith an d with re as ona ble dili gence ,
th e validity of an y such lien or c la imed li en. prov id ed tha t Tenant shall giv e to Landl ord such
sec.urit y as Land lord may reaso nab ly reque st to ens ure the pay ment of an y amoun ts clai med. If
the Ten ant cont es ts a lien or cla im ed li en, the n on fi nal dctc m1ina1i on of th e li en or claimed li en.
the Tenant shall ca use th e li en to be released and , in the event uf an adve rse jud gmen t, sat is fy •
s uc h judgment .
Q.2 Prot ec ti on of Lnndlnr rl "s Int eres t in Pr emi ses .
Nothing in thi s Lease sha ll be co nstru ed as givin g Tenant or any oth er pe rson an y
ri ght, power or authorit y to act as age nt of or to contra ct for , or pe m1 it th e rende rin g of. an y
service s or th e furni shing of any materia ls in s uch mann er as wo uld give rise to the Ii lin g o f any
mec hani cs · lien s or oth er c lai ms against th e fee of th e Premi ses or th e improve ment s there on.
Land lord shall ha ve the ri ght at all rea so nab le time s to po st, and kee p pos ted , on the Premises
an y no tices wh ich Landlo rd may deem nec essary fo r the pro te cti on of Lan dl ord and its inte rest 111
the Pr emi ses and th e improve ment s the reo n fr om mechani cs ' lie ns o r ot her cla ims .
A RTI CL E 10
l ndcmnity und ln suranc<'
i O. I lm.lcmni ly. Fro m w1 U aflcr the Effrcti vL: Dalt· umJ 1.:un 1i11 ui 11 g , · U 1i11 1t:S
th erealler d uri ng the Te rm hereof:
A. Tenan t assu mes all risk of loss, dama ge, or de st ru ctio n to the Prem ises.
Impro ve ments, Bui ldi ng s and co nt ent s. or to any ot her pro pe n y brou ght upon th e
Premi ses , Imµrovc mc11 ts, aJ1 d Buildin g by T enan t, or by an y othe r pe rson, with or
wit hou t th e consent or kno\\l edge of Te na nt. Tenant he rc b) inde mnifies and ag ree s 10 •
prote ct and de fend Landl ord fr om all suc h los s, dam age, or de stru ctio n including cla im s
an d ca uses of act ion asse n ed ag ains t Land lo rd.
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B. Te mnt sha ll ind emn ify and save harml ess Lnnd;ard fr om any a nd a.I I
claims , losse s, dama ges , 01 ex penses , on acco unt of injuries to or death of any an d all
per son s who msoeve r while on the Premi ses, an d any and all loss or des tru cti on of or
da mag w the Premi ses , th e Im prove ments , th e B uil ding and any cont ent s and perso na l·
propPl't y loca te d upo n th e Premi ses and owrwd by , re nt ed 10, or in rh e care , custody. or
co ntr ul of th e pan ias he re to, or an y o f Tenant · s subt enant s, arisi ng or b'Towin g o ut of, or
in any man na .;c m,,e, .~d wi th: (i) any use and occ up ancy of th e Premi ses by I enrutt or
any subt enant s fo r a Permitt ed Use or othen visc; (ii ) cau sed o r occasio ned , in whole o r
in pan . by re aso n of or ari sin g during the prese nce upon the Premi ses of th e per so n or
th e pro peny of th e Tenant , it s offic ers. em pl oyees , ag ent s, subt enant s, rente rs ,
cu tomcrs. invitees, li cc nscrs , se r\'ants. co ntrn ~tors, subc ontrac tors, material m en,
supplie rs, workm en, la bo rers. and the empl oye es and ag~nt s o f each o f th e fo re go in g. or
any and all other persons, inv ited or ot herwi se. with or witho ut Tenant°s co nse nt . wllilc
on th e Premi ses ; (iii ) ar ising out ofor res ultin g fro m Ti:nant 's dcvc lopm cnt 1 sale o r
mark etin g of the Prem ises and /or the Improvement s; and (i,·) any pl an s or de signs fo r
the lm pro\'em cnts pre pared by or on beha l f o f Tenant.
C'. Te,,ant he reby ind e mn ifi es and saves harml ess Landlord a nd any of 11s
offi ce rs, member s, co ntrn ctors and arenls from any and di! claim s. losses . dan1 ages . or
cxpe n cs , o n account o f injuri es to or death o f an y an d all persons ,v homsoc,·cr. ,md any
and a ll los s or des tru cti on of or damage 10 any rea l m pcr;onal pro pert y adjace nt 10 the
Premi ses, cau sed by Te nant or any of it s l'm ployee s. mru,agers. member s. ofli cers,
t..:u ul rnt..:tur s, subt..:u ntra..:1~.irs. nw ti:1 iahnc n. supp li ers , ,vork.n 1en. lab orers, subtenan ts,
renters. li ce nse es . se rvant s or age nt s.
D. Th e fo regoing ind emni ties shall not app ly to an y injuri es, death, claim s,
losses , dam ages an d exp enses 10 th e extent ari sin g as a res uh o f an y ne gli gence or
intenti ona l acts of Lan dlord or it s o ffi ce rs, e mpl oyees , contr actor s or age nt s.
E. Land lord herebv ind emni fie s and saves harm less Tenant, 10 the ex tent
penni ncd by law, fr om any anct'a ll cla im s. Jesse,. dan1 ages, or expenses , on acc o unt of
inju ri es to or death of any and all per so ns whomsoc\'c r while o n the Prem ise , and any
and all loss or de struc ti on of or Jamag.e 10 the Pr emi ses. the Im provem e nt s, th e Bu ildin g
and any content s rurd per so na l pro pe rt y locat ed upon th e Pre mi ses and owned by. rented
to, or in th e ca.re , cus10 dy, or co ntr ol of lht.: parti i.:s h~rclO , ur an y uf T cm111l · s :,ubt e11 ant s.
arisi ng fr om th e neg li gence or willfu l miscon du ct o r Landl ord. it s o ffic e rs. empl oyee s. or
age nt s .
I 0.2 A pp ear and De fend ,
La11dlurJ ,u,d Tonunt furt he r ag ree, th at if it is th e ind cnwifyin g pan), th at it will
app ear and defe nd at its own c~pe nse, in th e name and on beha lf of th e mde mn ified pan y, a ll
claim s or su its fo r injuri e s to or deat h of person; or loss or de stru cti on of or dru nagc to pro pcn y
ari 3in g or g.ro, .. i ng out of or in any manner con nec ted \\ ith or c.:au!:ic c.1 ur uccill>iu nctl by ur i n
co nn ec tion wi th irs inrl emni1i cs set fonh in 0. JO. i a bov e .
10.3 In su ran ce .
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A. Propcny Damage. Durin g the period of co nstructi on. Tenant shal l keep or
require its ge neral con trac tor 10 keep, a poli cy of build ers ri sk in sur an ce cove rin g loss or
damage to the Im provcmcn ls ~ r th e full cpl a cmcnt cos t of a ll suc h cons lrn lion,
namin g Tenan t's Lease hold Mongagcc, if any , l s a loss payee . Dur ing 1he Tenn and all
opt ion pe ri od s , Te11an1 shall kee p in fu ll fore.: an d effect a poli cy of a ll ris k, specia l fo rm
or equi,a lenl fn m1 pro perly im uran :e cove rin g lo ss or dam age t 1he Premi ses in !lie
amo unt of the fu ll rep lacemem cost t•f th e Building and 01her impr ove ments on !he
Prope11y 1 in an amount at least eq ual to the hnrd cos ts of co nstm ctio n, with a de ducti ble
that is conun erciall y reasonab le in ligh t o f T enant 's financial strength , naming Ten ant 's
Leasehol d Mo n gagee, if any, as a loss payee .
B. Liability In surance . During 1hc Te nn, Tenant s hall keep in full force
comme rcial general liabi li1 y insuran ce or garuge liabi li1 y insuran ce (co ll ective ly, "CGL"),
with bod il y injury cmd prope rt y Uarn agc coverage \v iUl rcspc1.:t to the Prcmi~~~ am.I bw,i rn:ss
operated by Tenanl. whi ch shall name Landlord and, al Land lord 's \\>n ll en reque st ,
Landlord's first Mo n gagcc as addi tiona l in sured s as th eir respecti ve in1 eres1S may appear .
The li11111s of suc h ('GI, polic y shall he 1101 less than $2 ,0 00,0 00 .00 cn rn hined si ngle lim it
fo r bodily i11iury and propcny damage . with a ded ucti ble th at is com merc iall y reasonab le in
ligl,t vfTc11ru11's fiuancia l st1 c11g 1h . 17,c CGL polic y co111b i11cJ si 11~lc li mit fo r bodil y i11jwy
and pro pc ny damage requi reme nt ma y be incr eas ed by Land lord , bu ! not more th ru1 once in
any lluc'C (3) year peri od, to a co mm erciall y prud,0 nt and reaso nab le am o unl , bas ed upon !h e
then cu rr en t ge nera l li ahili t)' in surance co ndi1 ions rrevaili ng in the me tTopn lita n Denv er
market.
C. Work ers· Co mpensatio n Ins uranc e. To th e ex tent req uired by law , Tenan t
sh:,11 mai nia in workers ' co mpensati on in surar,ce covering ilS emp loyees in sta tu1ory limi!S ,
nami ng Tenan t's Leaseh old Mongagee. if any . as a loss payee .
D. Aut omo bil e Liabi lilv. Te nant shall main tain at all ti mes during the Te rm
garage li ab ili ty insurance covering liability arising out of the use of (i) all Tenant 0\'11cd
,chicles, (ii ) all veh icles hired or leased by Tenant an d (ii i) all non-own ed and borrowed
,chicles.
E. Fonn of Polic tes. All in surance requi red hy this Sec ti on shall he with
in surers li censed or oth erw ise pcm1 itti:d to co nduc t bu sin es s in Lhe stat e in ivhic P •.h\!
Pr emises arc located. Any insurru1cc:: hcrcurn .. k:1 may be prov ide d under blru ,h.ct po lic ie s o f
in suran ce. During the las t two lease yea rs o f any ex ten sion followi ng the exp ir ,1tio11 f'
1he F irst Ex ten s ion Op tio n, all properly in surance main tained by Tenan t purs uant 10
subpara1,,ra ph A of this Sec tio n s hnll name Tc nanl ns ins ured and Lan dlord as ad di1i onal
insured, as th ei r interests ma y appcur in acco rd ance with Sec ti on 11 .3. and 1 so long as th e
Premises are murt gagctl pur~wull lu il mun gagc uf whi ~h Ten a.ill hib rece ived w1 ittc11 noti ce ,
shall be subject 10 a sta nd ard mongagcc cl ause m favor of Land lord 's ftrsl mongagcc . All
insurance ma.imained by Tenam pursuant 10 subpara gra Fh B o f this Section shall name.
Tenan 1 as in c;;ured and Landlo rd as addi 1ionnl insure d, n~ thei r in1eres1s may appe.1r , and , sn
long as th e Premises arc mortgaged pursuan t ton mortgage c,'-~ whi ch Tenan t has receive d
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wri ucn nuti._;c, shall b..: !-i Ubjc cl to a ~tamlanl mu rtgugtc clause in favor f Landl o1d 's fi rst •
mo n gagec .
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F. Poli cv Provis ions. All po li c ies of in surance (other than ,df-in ~urance)
enumera ted abov e shall be provid ed by in surance carrie rs having at polit y co mm enc eme nt a
Bes t rati ng of not less th an A-VIII ; pro vid ed , howeve r. th at if the rating of any such insurer
fa ll s below such level , such rati ng reduc tion shal l not co nsti tu te a defau lt here un der
provided all renewa ls of such polic ies shall be with carrie rs with a Best rat in g of not les s
than A-VII I at th e tim e of such re newal . An in creased coverage or ·'wnbrell a" poli cy ma y
be provided and utili zed by ei ther party to inc reas e the coverage provide d by individual or
blanket polic ies in lowe r amoun ts , and th e aggregate coverage provided by all such po licies
wi th respec t to th e Premi ses and Te nant 's li abil ity herew1der shall be sati sfo ctor/ provided
th at such polic ies oth en,,se cm npl y ""th th e provi sio ns of this Sec ti on 11 .
G. Waiver of Righ t o f Recoverv and Subroootio n. With re spect to ony loss
covered by insuran ce or req uire d to be cove red by in suran ce herc~·se , ' 111dlo rd and
Tena nt hereby wa ive any and all ri ghts of recovery aga in st eac h oth er fo r any loss or
dam age to the Pre mi ses or the contents conta in ed therein , o r fo r los s of in ... o !hC o n acc ount
of fi re or other casual ty; and each party·s afo resaid po licies of insurance s~ •II . to the ex tent
available , contain appro pria te provisions recogni zin g th is mutual rc le e a ·.,• waiv in g all
righ ts of subroga ti on by the respec tive insuran ce carriers.
I-!. E videnc c of In suran ce . On or before th e Com mencem e nt Date. Tenant shal I
·ause to be iss ue d to Landl ord ce rtificat es of insurance evi dencing co mpli anc e with th e
appli cabl e cove nants nf th is An icle I 0 . F.a ch such ce ni fica te shal: provide that at least th.irl)•
(30) d.-y s' no tice of cance ll ati on shall be gi ven to th e ce rtifi ca te holder.
A RTI CLE II
Dam age or De stru ction
11 .1 Subje ct to Landl ord's ri ght as pro vid e in Secti on 11 .2, if th e Premi ses or any of
the Improve ment s arc damaged or des troye d du rin g th e Initial Tem1 or any ex tended tem1 as
provir.ed in cc ti on 3.2 ½y a lir e or oth er casualty (""Cas ualty '"), th is Lease shall co ntinu e in
effec t, ,ind Tenant shall continu e to pay the Rem wi thout abate men t. Tenant shall re move and
di spose o f all hazardo us mate ri als in accordance with applicab le lega l requirement s and take
such act ion as ma y be req uired unde r ,,,;,li ca ble municip al ord inance s and othe r law s, rule s and
reg ul ation ,; with res pec t to an y da mage ur des tructi on o f th ~ Tenant 's Im prove ment s. Ten ant
shall not have any obl iga tiun to repair and/or re bu ild th e Ten, ·s Im prove ment s damaged by
fire or oth er cas ualt y or ca use . Tenant sr,.11 promµtl y prov ide a sii;nt barrier and shal l remove all
debri s fr om th e dama ge d portion ,:,fthe Ten a~t·s Impro vemen ts and use di lige nt efforts to place
the Pre mi ses in an orde rl y and safe co nditi 0n. lfrcq ucs tcd by Land lord sho uld Tenant e lect no t
to reb uild , Te nan t shall , at its sole cost and e:,:1e nse , raze and remove ru ,, re maining po rti on of
the Tcmu11 ·s lmpruvemc nts un J fi ll an d grad e t,e Premises in a safe and ;igh 1ly manner as
ex isted un lh c Co 11uncnccrn t:nt Datt!, or stt:d such :iun iun uf the Prt=mi st!s as des ignat t:d by
Land lord.
11.2 In th e eve nt Te nan1 elec ts to re p,"ir and/o r re build th e lmp rove mems, if th e co st of
such repair or rcsto ratinn <:hall he le~"i th &n i he in suran ce proceeds pai d :1.s a res ul t of the
Cas ualty, Tenan t shall be enti tl ed to retain tl ,c ba lance of suc h proceeds to th e ex tent not required
to be ap pli ed to an y Leaseho ld Mc;1gagc . l"enan t slrn ll co mplete all 1•.'ork pro mp tly atlcr th e
oc curre nce of the Casualt y. All repai r and/or restoration work shall be perform ed in a goo d and
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wor kmanli ke manne r and shall be su bjec t 10 all prov isions of th is Leas e a ppl icab le to
co ns1 ructi on of th e I mprovemcnt s .
11 .3 In the c,·cn t a Casualty occt.rs and the Tenalll ele cts no t 10 re pa ir J.n d/o r reb:ii ld,
Tenant shall give written noti ce to Land lord within one hund red twenty ( 120) day s of the date of
th e Ca$ualty of s uch elec ti on , Landlord shall hav e 1h e opt ion, exe rcised by "Till en no1i cc 10
Tcnnnt on or be fore th e e arl ier of (a) one hundred tw enty (120) da ys fo llowing wrincn no1i cc
fr om Te nant of its elec tion not to repair and /o r re bui ld , or (b ) rwo hw1dr ed fo ny (2 40) da ys
fo ll owint the date of the Cas ual ty if Te nan t has fa iled to comm ence rep air or rebui ldin g hy such
time (i1 . whi ch cnse Te na nt shall be dee med to hav e elec ted not to rep air or rebui ld, to (i)
con 1im ,e the Lea se to 1hc e nd o f 1h e then cu rreni term , in whi ch case the re shall be no aba1em c111
of ren ,. and the in s ur an ce procee ds shall be pa id to Tcnanl except to the ex ten t req uired to pa yo ff
anJ di ,charg~ any Leaseho ld Mortg age; provi ded howeve r if the Cas ua lt y occurs d uring th e last
1wo (2) )cars ofth< then currc nl term an d Tcn:mt has el ec ted or is de emed to ha\'e elec tcJ not lo
repa ir or rebu ild, th e in suran ce proc eed s sha ll be po id to Lan dl ord ex ce pt to th e extent req uir ed
to pay o ff and discharge an y Lease hold Mort gage , or (i i) to tcm1 in at e the Lease effec ti ve as of
one hundred twe nt y (120) days foll owing th e date ,>ft hc Casua lty , in which cas e the in suran ce
proceeds shall be paid to Lan dlord excep t to lhc exte nt required to payoff and disc harge an y
Lea se hol d Mort gage .
ARTICLE 12
Eminen t Domain
12.I Defin iti on of Taki ng and Su bstantial Tak ing .
For the purpose o f thi s Lease, a 'Taking" shal l mean any co nd emn atio n or
exe rci se o f the J)O\\er of emi ne nt domain by an y att1.h ori1 y ve st ed with suc h powe r or any oth er
taking fo r pu bli c use , in c ludi ng a pri va te purch ase in li eu of ccnd cmnoti on by an authority ves ted
wit h th e power of eminent domain: th e "Da te of Takin g'' shall mean th e ear lie r of ti,~ ·'1te upon
wh ich title to th e Premi ses or an y poni on ther eo f or an y ri gh1 ap purt enan t the reto so take n is
ve sted in the co ndemn ing au th orit y or the date uron wh ich pos sess ion of th e Prem ise s or an y
pur ti un there of is t;i ken b y 1hc cu mkmnin g au thor ity ; and "Su bs tantiall y All uf the Pre mise s''
shall mean so much of th e Premi ses or the rig ht s ap punen allt there to as, when taken , leave s the
un1a ken porti on unsu it ab le in Te na nt 's re aso nab le opini on fo r the co nti nued feasib le and
eco no mi c operati on of the Pr emi se s b)' Tenant for th e same purp oses as inunedim ely pr ior to
such Taki ng or as contemp lated he re in .
12.2 Te nant 's Ri ght s Upo n Takin g or Sub stant ia l Tak in g.
Eac h parry agrees 10 furni sh th e , ie r a copy o f an y not ice of a thr ea tened or
proposed Taki ng receive d by such party . In the evem o fa Takin g ofS uh stan ti all y All of the
Premises, thi s Lease sha ll termin ate and both Landl ord and Te nant shall be reli eved fr rn nil
fu nher ob liga tions hereunder fr om and aft er the Da te of Takin g. All Bas e Rem and othe r swn s
pa yab le by Tenant hereun der sha ll be appon ioned an d pa id thr ough and inc lu ding 1he Date of
Takin g, and ne ither Land lor nor Tenant shall have an y ri ghts in any co mpe nsati o n or dam age s
pa vable tu th e uthcr in connc c1iu n with such Tak in !!.
12 .3
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In th e eve nt of a T~k in g of less than Sub stanti ally All of the Premi ses, Base Rent
an d ot he r ch arges shall be re du ced fairl y and equitabl y in acco rd anc e witlt the porti on
co nd emn ed or tak e n, e ffect ive as o f th e Da te o f Takin g, and Tenan t shall make all necessary
res torat ions to the Improve me nts so th at the po rti ons of th e Imp rov ement s no t tak en constit ute J
co mpl ete archi te ctura l un it, and the procee ds of the awa rd anri buta bl e to th e va lu e of th e
Improve ment s Take n sh all be reta in ed by Tenan t.
I 2.4 Ri ght s Upon Temp o rar y To.king .
No twi ths tand ing th e fo re go in g, in th e e ve nt of a Taki ng o f th e Premises or any
po rti on th ereof. for temporary u~e (s peci fi cal ly one not ex cee d ing one hundred e ight y (180)
doys in durat ion), with out th e tnk in g of th e fee si mple ti tl e thereto, thi s Lease shall remain in fu ll
fo rce an d effec t, and th ere sha ll be no aba te ment of Rent durin g ~uc h pe ri od . 'I ll \\ard s.
dam ages, co mp ensa ti on an d procee ds paya bl e by the co nde mn er b/ reaso n of ; :r. Takin g fo r a
tempo rary use re latin g to the Premi ses fo r per iod~ pri or to th e ex pira tion of the 1 •ase sha l I be
pa ya ble to Tenant . All such awa rd s, damag es, compen sa ti on am' pro ceeds fo r p,riods utter th e
ex pira tion of th e I .case sha ll he paya hle to I .an dlord. Anythin g tontai ned in thi s Secti on I 2.4 to
the co ntrary no twitl1standi ng, a tempo ra ry Taki ng fo r any pe riod in excess o f one hundred e ight y .
(180) days may, at , enant's optio n , be dee med a pennanc nt T .!k in g and shall be go,·cmed by
Sec tio ns 12.2 or 12.3 above , as appli cab le.
12.5 Award .
Th e award pa id by th e cond e mnin g autho iit y (othe r lhan n T okin g tor o te mpo rary
use) shal l be all ocate d as fo ll ow s:
A. First to th e Land lord in an amo unt equal to the va lue of th e Premises (o n
th e basis of unimp rove d la nd not encumbe red b)' th is Lease)
B. Ne xt to th e Tenam in an amo unt equa l to th e va lu e of the Te nant's
lease ho ld int eres t and Improve ment s,, subjec t to th e ri ght s o f any Leas eh old Mort ga gee ,
plu s Te nant 's movi ng ex pe nses an d an y damages rel ated to Te nant 's loss of bu sin ess. If
th is I.case is not term in ate d , the aw ard for the cost of resto rin g th e Improve ments shall be
payab le to Tenant , subjec t to the ri ghts of any Lease hold Mongagee .
C. Any ot her award pc nnittcd by law sha ll be pa yable to Landlo rd an d
Tena nt a., th eir res pect ive in terests may appear .
Lan dlord w1d Ten ant shal l ea ch have Lh c right to rep resent th e ir res pcc ti \'c interes ts in
eac h proceedi ng or nego tiat ion wi th respec t to a ta king or int end ed tak ing by powe r of
co nde mn ati on and 10 make ful l proofo f th~ircla im ~. Tenznt shall hav e th e so le ri ght to co nt ro l
th e defense , prosecu tio n and se nl e ment of it , clai m to th e ex tent the co nde mn ation proceedi ng or
negot iation affec ts Tenant 's lease hold inte res : here un de r and/o r the Improve me nt s, subjec t to th e
co nse nt of any Lease hold Mon gagee . Land lo rd ,s-11 have the sol e ri ght to co nt ro l the d~ftns c,
prosec uti on and sett leme nt of its claim to th e t ... ant th e conde mn atio n proceed ing or nego tiat ion
affec ts Landlord's reve rsio nary int e res t in the Pre mises and/o r Impro ve ment s. Lan dl ord and
Tenant eac h ag ree s to execu te and deli ve r to the oth e r an y instrument s th at may be reasc,nab lv
requi re d to e ffec tu at e or f'a 1.iJit ate the pr ovisions of thi s Lease rela tin g to co nd emn ati on.
17
ART IC L E 13
Default
I 3.1 Events of Tenant 's De fau lt.
An y o f th e fo ll o\\1ng occ urrence s. condi ti ons or ac ts by Tenant shall co nstitu te an
·'Event of Defau lt " under this Lease:
A. Fa ilure t0 Pay Rent · Breac h. (i) Ternu11's fai lure to make any payme nt of
money required by thi s Lease (in cludin g \\1 th c ut limitation Base Rent or Real Esta te Tax es )
(s ubject 10 Tcnnnt's rig ht of gnod fa it h co ntest \\1 th res pect 10 Re al F.state Tru.e s, as sc i fo nh
in and ns li mited by Art icle 5), withi n ten (10) days afte r the receipt ofwrincn noti ce fr orr
Landlord 10 Tenan t that same is uvcrdue ("~ .onctarv Default ''), in "hidt event such
de lin quent amount shal l acc ru e intere st at the Default Rate; or (ii) Ten ,Jlt 's failure to
observe or perfo nn an ., other material provision of thi s Lease "ithin th iny (30) da ys afte r
rece ipt of wrin cn noti ce from Landlord to Tenan t specif:•ing such default and demanding
that the same be cured ("N on-Monctarv Default"); pro vided thm, if such deliiult cw111o t
\\1th du e diligence be wh oll y cured \\1thin such thin·y (JO) day period , Tenant shall have
such lon ge r period as is reasonably neces sary to cure the defau lt , so long as Tenant pro cee ds
prompt ly 10 commence the cure of sam e \\1thin such thirty (30) day pen od and di ligent ly
pros ec ute s th e cure to co111p leti o11 . l11 no eve nt shall Landl ord be req uired to give more 1.bn
011c 11otic e of a mone tary default dur ing any rw:l"c ( 12) mon th peri od, and in •11e ev•,nt one
•
such noti ce has bee n give n, Tenant sha ll be in defau lt if any pa yme nt is not made when due, •
no notice sha ll be required, and int eres t shall accrue at th e Defau lt Rate fro m the date such
pay men t wa s du , unti l paid .
B. fank.ruptcv . Any pctiti 0n is filed by or aga in.st Tcn"·.1 t under any sect ion or
chapter of the F, deral Bankrup tcy Code , an d, in the case of a petition ti led against Tenant,
such peti tion is 1101 di smissed within sixty (60) day s after the date of such fi ling .
C. lnsol ve.!)9'. Ten'.111t become s insolvent or transfers property in fraud of
credi tors.
D Ass icrnm ent fo r nencfi t ofC'rcditor~. Tenant m~k cs an ass ignm en t !Or ,he
benefit of cre dit ors.
E. Receivers ili p. A re ce iver is appoint ed for an y of Tenan t's assets .
F. Att achmen t. Th is Le ase or Tenan t', interest ,n the Pre mise s or w1 y part
t..l1t.:reof is take n i:>y attacluw .nt. execution or other process oflaw, and such auachmcnt.
exec uti on or oth,·r process I,~-not been releas ed wi thin sixty (60) day s thereafter .
G l ;en Tenant fails 10 obtain a re lease of an y li en ngain c.t th e Pre mises a~
req uired unde r the tenns of thi s Le ase .
In th e ev ent the Tenant co nt inu es to pa} Rent as requ ire d under the terms of th 1s lease, no •
F.ve nt of!Jrfault shal l occ ur solely as a result of'Ten an t's bankruptcy . ir,1olvenc y. ass ignment for
benefit of 11s credi tors. or the appointmen t of a receiver fo r any of Ten ant 's assets.
18
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13.2 Land lord's Remed ies .
Sub'ccl to th e provisions of Sectio n 18 of th is Lease. a Ile r the occ urre nce of an
Eve nt of Defa ult by Tenant , Lan dlord shall have lh e rig ht to institu te fr om tim e to 1ll11e an ac ti on or
acti ons (i) to recover dama ges (ex clu sive of conseq uent ial or special damages), (ii ) for injunc1ive
ancVo r oth er eq uitable relief, and (iii) in th e eve nt of Mo netary Defa ult onl y, to recove r po ss ess ion
of th e Premises and term in ate thi s ! .ease .
A . Monelary Defaul t. In the event o f a Mone tary Defa ult :
(i) Continue Lea.sc . Land lo rd may, at its opti on, conti nue this Lease in
full force and effect , with out termin at ing Ten ant 's righ t to possess ion o f th e Premi ses, in
whi ch eve nt Land lord shall have th e rig ht lo co ll ec t Bas e Rent and other charges whe n d ue,
im.:ludi ng any sw11 s <lu c for a.ny opt ion period for whid1 an cxtt:nsi on opt ion has bee n
exerci sed, togethe r \\~th La ndlord 's reaso na ble an omeys· fees and in terc~t al th e Defo ull
Rat e fr om th e date such payment was due un ti l the dat e paid by Tena nt. ln the al tern ative.
Land lord shal l have th e ri gh t, al its option, to rn2ke any pay ment, such as taxes , oth erwi se
req uired to be mad e by Tenam , in whi ch eve nt such payment shall no t be de emed a cure of .
Tenant's defau lt, and Tenant sha ll reimbu rse Landlord fo r an y suc i1 payment , toge th er 'Vi th
reaso nab le anomey;' fees and inte res t al u,e D~fau h kate from the date Landl ord no ti fie s
Tenant that Land lord mad e such payme nt to the date Landl ord rece ives s uch reimb urse ment.
Land lord shall have the right to peace abl y re -e nt er th e Pr emi ses . wi tl1 ou l such re-en try being
dee med a 1cm1ina1i on of th e Le ase or an acce ptan ce by Landlo rd ofa surr end er thereof.
Landl ord shall al so have lhe ri ght, al iLs opt ion. from tim e lo lime , without tenni nating tl1i s
Le ase. to re let the Premi ses , or an y part thereof, with or "~th out legal process, as th e agent,
an d for u,e accoun t. ofTena~t upon suc h terms and condi ti ons as Landl ord may dee m
advi sab le , in whi ch event th e rents rece ive d un suc h rdcuing shall be app li«J (i) 1irst to tl1e
reasonable and actual expe nses o f such rclening an d co ll ecti on, in cludin g wi th out lim ita ti on
nece ss ary renova tion and alterati ons of lhe Premi ses, re aso nable and acrua l anomeys· fee s
an d any reaso nab le and ac tual rea l es ta te co mmi ss ion s and co ns ulti ng fee s pai d, and (ii)
th erea ft er toward payment of al l s um s ,Ju e or to become dt:c lo La ndl ord he,e und er. If a
suffic ient amount lo pay such expen ses and s um s shnll not be rea li ze d, in Landl ord's
exe rcise o f co nun erci ,tlly reaso nab le effo rt s !o miti gate its damage s (wh ich Land lord her e by
agrees to make), then Tenant shall pa y Land lord any such defi ciency monthl y. and Lan dlord
n:ay brin g ,u1 action or ac ti ons therefo r as suc h monthl y defi ciency shal l ari se and ac cru e.
La11dl orJ shall nut , in an y even t, bt 1ey uire J tu pay Tenan t any swll S received by Lar1d lord
on a re lell ing of tJ1 e Premi ses in excess of the-ren' provided in thi s Lea se, but such c ,ccs s
shall redu ce any acc rued prescm or futur e ob li gati ons o f Te nant hcrcw1J er. Landl ord 's re-
entry and relc ttin g of tl ,e Premi ses wit hout tenninat ion of tl1is Le ase shall no t prec lude
Land lord fr om sub sequent ly 1erm ina ting thi s L•:as e as se t forth be low.
(ii) "i'e m1inate Lease. Land lord may tcm1in ate thi s Le as e by written
notice to Tenant spec ify in g a da te therefor, wh ich shal l be no soo ner than thi rty (30) days
fo llo"ing receip t oi such no ti ce by Te nan t, and this Lea,e shall th en 1em1i na te on lh e dat e so
,pccifie J a-; if suc h da te had been originall y fixed as th e ex pi rati on date of ~,c Tenn . In th e
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00000088 (24) . i,
eve m of suc h 1cm1inmio n. Landl ord shall be cmilied 10 rec over from Tenan t all of the
fo ll o"ing :is damages:
(A) l lie '·worth at the time uf thc award pa y•ne nt " (dcfu ,ed
below) of' any ob liga tion wh ich has acc rued prior 10 th e dat e o f termi nation.
(B) The "wu rt h at the tim e ufthc awa rtl pay 111c111 " of the
amoun t by whi ch th e unpaid Bas e Rent and all other char ges whi ch wo ul d ha ve acc ru ed
nft cr tennin mic'Tl un til th r time o f ;nva rd pny m e nl exceeds th e amou nt of any sum s (net of
rclc ll ing costs and ex penses) ac tu all y re ce ive d by Land lord fr om the Premis es nftc r
1em1i nati on.
(<.) ·n,e "wo rt h at th e time nf 1he award pa ymem " nt
amoun t by which the Base Rent and nil 01hcr charges whi c h wo uld ha ·.,c accrued a f1 cr th e
time of the award pa yment for tl1 e rema ini ng tem1 oftl1is Le ase exceed s th e Fair :vtar kct
Rent (''FMR "), dctcnn ined in the manner set fort h below. fo r the remai ni ng tenn of this
Lease. Th e FMR , as used in th is Lea se, s hall be t he fa ir market re nt 01'1he Prem ises, net
ur market bruk1.:rngt: l:.o mmi ssiu ns a11 J <.:u nsu lti1 1g fc.:c !'i, dS u [ the 1i mc o f the award fo r a
tenn eq ua l to th e rcmamin g tem1 at this Lease s ubse que nt 10 the time of the award
pnym ent (11 ss rnning thi s lense hFl d nC\l been 1ennirnn ed) on an "as is '' hasis, a.~ determ ined
by a li ce nse d MA I appraise r se lec ted by Land lord. At Tenant's op1i on. Tenan t may
se lect an add i1 iona l lic ensed MA I app rai ser 10 estimat e F_MR and Tenam 's a pp ra iser and
Land lord 's a pprai se r sha ll sel ec t a thi rd MAI appra;ser to e stimate t he FMR . in wh ich
case the FMR shall be th e med ian of the thr ee ap prai sa ls. Tcnam sha ll bear the co s1 of
the upprai sul pruccss .
As used in th is Sect io n 13.2. the 1em1 , "worlh :JI th r timr of the aw•r d pay ment'',
shall be co mpu 1cd by all owing simpl e int erest at an aecruul rate equal 10 th e Defa ult Ra te fo r
p:is t due obli gat ions , and a disc ow11 rate to net pres ent value at the time of tl1e award
paymcm of eig.ht percem (8%) per ann um on an ticipa ted fu ture or ligations or reven ues, and
mi tiga tio n amounts, wi th no int eres t or disco unt , on th e amo un 1 of th e obl ig ati ons paya ble
or , the Cate uf such calcu lation . ln the event thi s Lease shall be 1cm1ina tc<l as prov ided
a bove , by summary proceedings or oth~rwi se , Land lo,d, its agents , servan ts or
rcpre sentati \·es ma y imm edi ately or at m,y tim e thereafter peacea bl y re-enter and res um e
possess ion of 1hc Premi ses and , a1 Tenan t's expense, remov e al l perso ns and prope rty
th ere from , by sun ,maf)' dispo ssess ion pro cee ding s. Landlord shal l never be en ti tled 10
dispo ss ess Ten ant of the Premise s p11rs11an110 an y "lo ck-n ut '' or oth er nonjud icial remedy.
(iii ) Rcimbu r;eme m of Landl ord's Cos ts in Exe rcis ing Re med ies.
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Land lord may recover fr om Tc nam, and Tcnan1 shall pay to Landl ord upon demand , as
Additio nal Rent , such reas onab le an d ac1ual expen ses as Landlord may inc~, in recov .,g
possc:ss ioll of the Pr~mi st's, plai;in g Lh t sru111: U1 go od order and con diti on and repairing the
sam e for relet tin g, and all other reaso nabl e and ac rua l ex penses , commi ss ions and char ges
in curred by Lan dlord in exe rcising any remedy provid ed herein nr as a re sult nf an y Fve nt
of Defa ult by Tc nan 1 hcreund er (includin g wi th out li mita ti on reas onable attorneys ' fee s), •
provided tJ1 a1 in no event shall Tenant be o bliga ted 10 co mp ensate Landl ord fo r any
20
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spec ul ative or conseque ntia l damage s caused by Tenant's fai lure to pcrfonn its ob li ga ti ons
•.mc cr this Lease
8. Remedie s Arc Cumul ative . ·111e v,i_,ious rights and re medi es rese rved to
bndl rd herein arc cum ul ati ve, and Landl ord may pur sue any and all such righ ts and
remedi es, in add iti on to any other ri ghts f re medi es avai lable at law or in cq uit v, whether at
the sa me tim e or oth cr,,isc (to th e extent not inconsis ient with specifi c provisions of thi s
Lease). Notwi th standin g an)~hing herein to the co n1rary , Land lord exp ress ly wa ive s its
ri ght to fo rcib ly dispo ssess Te nan t frorr. the Premi ses , wheth er pe aceab ly or oth er,,isc,
,~tho ut jud icial process , such th at Land lord shall no t be en tit led to any "co mm ercial
loc kout'' or any other provi sions of app li ca bl e law whi ch pe rm it lan dlords to di spo ssess
tenan t!: from comm erc ial propenic s "ithout th e benefit of judicial rev iew .
C. M ili ga li on of Damages . l.11 1.hc even t Land lord elects to tc nninatc Lh ~ Lt·asc
and ,eek damages frot':'l Tenant as provided here in, Land lord will use rcasoaat>l e tffons 10
mitigate its dama ges. Land lord sha ll have the op ti on but not the ob liga ti on It• I-s t th e
Prcm1 sc:; f r lease ,,ith a rea l estate broker. ln Lht: c vcrll La.11 r..ll urd dccts not 1u so 1;st the
rropeny but inst ea d elec ts to itself market U1c Prope rt v for lease. such clec tio 11 shal l not be
deemed to co nstitute a fail ure by L;,.~dl ord to mitiga te. Landlord wi ll not be rn ,ligated to
acc:c pt less than the Ut en curr~nt rn an,et rent fo r th e Premises; deviate fro m it s ,1c n
csrnb lis hcl: guid~.lines f\"'r tennnts in cl uding \vi th out limhntion use. ex perienc e. rt putnti on.
and cred irwonhin ess ; lease less th an all of U1e Pre mi ses ; ex tend U1 e te rm of thi s Lease , Gr
expe nd an y money on beh alf of a ne w te nan t. Tenant will not ha ve any independ ent ,
affirma tive claim agains t Land lord on acc ount of La ndlord 's fai lure 10 miti gate iL<; d:m1agc s:
howeve r, s11c h fail11re to miti gate ma y be asscnc d by Te nan t as a defen se to a claim by
Landl ord to the exten t allowed by law .
D. Wai ve r of Land lord's Lien . Land lord hereby waives any statu tory lie ns and
any rights of di stress "'ith respec t to th e Tenan t's Prope ny (as defined be low) Ii-o m time to
tim e loca ted on the Premises. Th is Lease does not gran t a contrac tual lien or an y 0U1e r
sec uri ty imerest to Landlord or in fav or of Land lord with re spect to Tenant 's Property.
Land lord further agree s without cos t to Tenant , to execute and deli ve r such in struments
n:~unab ly rc 4t1 L"Stc<l by Tc.:rnlu \ O:ru m Lim e to t11nc to evidence the .i.forcsaid waive r of
Landl ord . As used herein th e tcnn "Tenan 1's Propertv " shall mean all movab le pani tion s.
business and trade fi xtures, machi nery and eq uipmen t, au tomob il es. comp ut ers, f'um;ture ,
sa tellit e dish(s), signage, co mmuni caLions Lquipmcn L dm.l uflil:e e4uip1 !1Clll, an d all ft..1,itun:1
furni shin gs an d orh cr art icle s of pe rso nal prope rt·y owne d by Tenant and located in U1c
Premi ses.
E. Applicatility of' An icle IR Nn1wi 1h stancling anyth ing 10 the co ntrary
contain,,d in thi s Lease, al l of Landlo d'• remedies se t fonh in Se cti on 13.2 shal l be subject
to the ?revi sio ns of Arti cle! 8 of this Lt ,e .. II' any provi sion of ·ecuon 13.2 is in co nfli ct
with any provi sions of Article I K, the: tc nn s of Article , B ~h;:d l control.
13.3 Lru,cLJ ~rd 's Default.
In th e event Landlord sha ll at any time be in default in the ob sc r.·ancc or pcrfonn ance
of an y o f th e covena at s and ag reement s required 10 be perfom1 ed and obscr.•ed by Landl ord
2 1
hcrewider an d an y such de fault shall co minuc fo r a perio d o f fo n y five (45 ) days af1er wrinen •
no tice to Landl ord (or if such default is in ca pab le of being cu red in a reaso nabl e n anner wi thin
forty five (45) da ys and if Landl ord has no t co mmenced to cu re th e same wi thin said fo rt y fi ve
(4 5) day period and thereafter di ligent ly prosecute s th e sa me 10 complet ion), and Land lo rd shall
not thereafter cu re s uch defau lt. Te nan t shall be entitled . at its elec ti on. 10 bring i uit for th e
co ll ec t ion of any am owns for whi ch Landl o rd may be in defau lt , or for the perfom1an ce of any
oLlu:r ~ovc 11 ant or agrt!crnl!nt <l c vu l vi ng upu11 Lam.Hurd, in ad ditio n to all rc rn cd ics otl 1cf\.••isc
provided in thi s Lease and otherwi se avn il ablr at law or in eq uity under the h ws of the Unit ed
States or th e State of Co lorado .
1.1.4 .'\ 11 orn evs · re_s,_s~
In the event that e ither Landl ord or Tenant commences any s uit for he co ll ection
of any amount s fo r whi ch th e oth er ma y be in defau lt or for the pcrfom1an ce of an , eth er
covcnam or agreemen t hereunder. the pr eva ilin g party in any such actio n shall be awa rded its
cos ts and expe nses, in cl ud in g. bu t not limited 10, all attorney s' fees and expen ses in c urre d in
enforc in g suc h ob ligations and/or co ll ec ti ng s uch amoun ts, fr om th e ot her part y 10 s uc h ac tion .
13.5 Wai ve r ofConseg uent ial Damage s.
{n no event shnll e ithPr La ndl ord o r Te.nan ! ha•,e the rig h1 10 recove r cnn ~eq uentia l
dama ges o f an y kind fr om th e other. Excep t as limi ted hcrcinabovc , all ri ghts an d remedie s muy
be exe rcised and enfo rce d co ncu rr en tly and when~ve r and as ofte n as Land lord or Tenant shall
deem nec essary . In the e vent o f,, defall lt by Tenan t, nothin g contain ed herein s ha ll preclude , or •
be deemed o Wlive r, of Lond lo rd 's ri ght to reco\·e r dama ges ari sin g fr om it s O\vne rshi p or
o peration of the propert y owned by it adja cent 10 th e Premi ses .
A.RT CLE 14
Covenant of Quiel Enj oyment
Lan dlo rd agrees that Tenant shall qu iet ly and peac eab ly hold. posses s, and enjoy
the Premi ses. witho ut any hindrance or moles tation by th e agent s o, err.ployc<"s of Landl ord , and
fullh c r. La11dlord shall , and a11y additiona l e~cept ions created by Tenr.nt or crea ted by Landlord
and app roved by Tena11 1, defe nd th e 111l e to th e Premi ses and th e 11 se ar,d occ upanc y of the same
by Te nan t r1gains t th e lnwful claim " nf nll personc.: who~ne· .•r excep 1 lhOS·": claimi ng hy o r
thro ugh Tenant
ARTI C LE IS
Subord io al iun; La ndl ord's Ri ght lo l\·l ortgag<· :rnd Convey Premi ses
Landlo rd ma y mongage its in tere st in the Premi ses, provided such mort gage
expres sly prov ide s that the rights an d intere sts of the mongagee thereunder arc subj ec t to th e
righ ts and intere st s of Te nant hereunde r and , prov id ed that Te nant is no t in de fau lt foll owin g the
exp irat ion r,r any applica ble c ure ptriuJ, u11der an y pro visiun uf' the Lea:;e a11 d Tenan t (or its
permined s ubles se e) is then in po sse ssion of th e Pr emi ses, th e mortgage e shall agree not 10
tem,in aH the Lease or oth en.vise di sturb Tenant 's right of possess ion in ac co rda nce wi1h 1hc
ti::m1~ and 1,,:ondit io11 s of lhc Le ase. Shot1ld Landl ord se ll , co nvey, or tr ans fe r it s int erest in the •
Pr emi ses or shou ld any mongagee ot Land lord s ucceed to Land lord's inte rest th rough
t'oreclos ure or de ed in lieu th erea t', Tenant shall anom tr> s uch succeed in g parry as it s landl ord
22
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wide r thi s Lease pro mpt ly upon any suc h succes sion, pro vided such s ucceed ing part y ass um es al l
of l andlord ·s d ut ies and obl iga tions und er thi s Lease. Such succ eed in g party shall not be li abl e
fo r any of Landl ord's o bligati ons an d duties here und er prio r to its ass wnption of Lan d lord's
Jutics and o bli ga ti on s here und er. The subo rd inatio n of thi s Lease to the mortg age of Landl ord,
an d th e agree men t o f Te nan t to att orn to an y mort gagee of La ndl ord who succe eds to Lan d lord 's
intere st throu gh fo recl os ure or dee d in lie u th ereo f, are cond iti oned upon ·c"1e mort gagee
pro vidi ng T tn aJ ll ,v ith a wri Ht:n 11on-Ji s1w-ba.ncc agrt:cm ,;:11 t, with co1iu1 1crciall y re asonable
term s. pu.s 1ant to which such mort gagee agre es not to di stu rb Tenan t's posses sion of the
Pr emises und er and pursu an t to the term s of th is Le ase (so long as Te nant is not in de fau lt
here und er fo ll ow in g th e expir ati on of any ap plicable cure peri od s) in the event such mort gagee
acq uires titl e to the Prem is es thro ugh fo recl osure (jud icia l or non-ju di cial). deed in lie u o f
fo reclosure or otherw ise.
ART I CLE 16
Transfers b}' "La ndl ord
1'0 tran sfe r or sale of Land loru's ;"tc r•:s1 here un der shall release Land lord fr om
any of its ob ligat ions or dut ies here unde r pri or d ,, ""Clo. Landl ord shall be re leased of an v
ongo ing o bli gatio ns her eun der fro m and aft er th e date of Sll ch tr ansfe r a 11 rl )nly upon th e
assum ption of all s uch obliga ti ons anti d uties by th e tra nsfe ree of Land lo rd . Notwithstandin g
any1 hi ng co nt ained herein to the co ntrary, in no eve nt shall Land lord have the rig ht to tr ans fer , in
any manner what soeve r. or to sell its interes l here und er .,rior 10 delive ry of possess ion of th e
Premises 10 Tenant .
ARTI C LE 17
Mi s ce ll a ne ou s
17.1 No n-Wai ver o f Defa ult . No acq uie sce nce by ei the r part y to an y de faul t by
the other part y sha ll o perate as a wai ver of it s rights wi th respec t to any oth er breach or defa ul t,
wheth er of th e same or any ::i ther cove nant 0 r co nd ition.
17 .2 Recor d in c.
Thi s Le ase shall not be recorded. The pa rt ies shall e.x ccu tc, ackn owledge. and
de li ve r 10 ea ch oth er d upli cate ori gi nals or a shon fo m1 or memorand u1,1 o f th i s Lease
(··Mem o rand um of Le ase") in substantia lly th e fo m1 of Ex hibi t C att ac hed hcre10 and
incorpo rat ed herein, de scrib in g the Prem ises and se n ing fo n h the Te nn of thi s Leas e . The
record ing shall li e at Te nan t·s c,pcnse. In the e ven t ·1e nalll rec ords thi s I.cas e (ra the r than a
Mem orand um o f Uase) with o ut the pri or wri tte n app roval of Landlo rd, th is Lease sha ll
aut omati cally he deem ed tem1in ated and of no furt her fo rc e or effe ~i.
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17.3 No ti ce
Any notice , request, offe r, app roval, consent 1 or other co mmun icn tio n required or
pcrmitteu tu be given by or on behalf of either pany to I.he oth er shall be given or communicated
in wri ting by perso na l dell very, reputab le ove rni ght co uri er servic e whi ch keep s re cei pts or
deliveries (i.e., Federal Exp ress), or Uni ted States ce nifi ed mai l (retu rn rece ipt reques ted wi th
pos ta ge full y presaid) or exp ress mai l se rvice add ressed to the ot her pany as fol lows:
If 10 Te nant :
With copies to:
If to Landl ord :
\Ji ith copies to:
And
A tt ent ion : ------
Anent ion :
Engl cwood/Mc Lcll an Re se rvo ir Fo und ati on
I 000 Englewo od Parkway
Eng lewood, Colo rad o 80 1 I 0
An ent ion : President
Ci ty of Englewo od
I 000 Eng le wouu Par k way
Englewood , Colorado 80110
All ent ion : City All omcy
Berenba um Weinshie ,lk PC
3 70 I 7"' Stree t. 48'h fl oor
Denve r, Col orado 80202
Anent ion : H. Mi chael Mill er, Esq.
o r al such other addres s ns may be spec ified frr1m time 10 ti me in wri ti ng by eit her part y. All
such no ti ces hereunder sha ll be dee med to have bee n g iven on the date pe rso nall y del ive red or
the date marked on the re turn receipt. un less deli very is refu sed or can not be mad e, in whi c h case
the da te of post mark shall be deemed the da te notice has bern giv en.
17A S uccesso rs and Assi gn s.
All cov enant s, prom ises , co nd it ions, represe nt at ions, an d ag reements here in
contained sha ll be bindin g upon, appl y lo, and inure to the bene fit of th e Partie s hereto am . th ei r
res pe cti ve heirs. execu to rs, admin i~1rnt ors, !-'i ucccssors (i ncluchng sub tcnnnt s), and pem1itt ed
ass igns .
17 .5 Pan ia l ln valid it v.
If any prov ision of th is Le ase or the a ppli cation th ere of 10 an y pe rso n or
c ircumst an ce shall to :my ex te m be he!,: inva l id , the remai nder of thi s Le "se or the ap pli ca:ion .:1 f
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such prov ision to pe rsons or circumstances oth er than those as 10 whi ch it is held inva!id shall
nnl h e affec1ed 1h erc hy , and eac h prn vision f1hi s Lea se sha ll he va lid and enfnrcea hl e tn 1h c
fu lle st ex tent pcm1iuc d by law .
17 .6 ln1 emre1a1 ion.
In intnprctin g l.hi s L er "i t in its enti rety, any additio ns written ur typed tht:re on
sha ll be give n equa l we ight, an d there shall be no inferen ce. by opera tio n of law or otherwi se.
that any provisio n of thi s Lease shall be construe d aga inst ei 1h er pa n y her eto. Thi s Lease sha ll
be co nstrue d withou t regard to an y presu mpti on or other rul e requiring con struct ion aga in st the
Panic s ca usi ng thi s Lease to be draf1ed .
17. 7 Hcadiuµs , Cd pliuns, and Re fe renc es.
Th e section capt io ns co nt ain ed in thi s Lease are fo r co nve nien ce onl y and do not
in an y way li m it o r amp li fy ru1 y te rm o r pr ovis ion hereo f. Tht: use o f th e tcnns '·hereo f,"
·'here und er." and "herein " sha ll refer to thi s Le ase as a wh ok', inclus ive o f th e Exh ibit s, exce pt
when noted oth erwi se . The tenn s '•i nclude." "in clu de s,'' and "in cludin g'' inco rp orat e the
mea ning "wiLhou t li mita ti on.'' Tht: ust o f tl1 c ma::;c ul irn: ur ncull:r grmdcr s hcn:i 11 s hall inc lud e
the ma.sc ul ine, fe minine, and neuter gen ders a nd 1he singula r fom1 shall incl ude the plu ral wh en
the contex t so req uire s.
17 .8
17.9
Gove min Law .
Thi s Lease shall be const rued un der the law 5 o f th e Stat e of Co lorado.
Ex ec,· io n of Docu ment s.
Landl ord and Te nan t shall each coop erate with th e othe r and execute such
docu ments as the oth er parry may reasona bl y requ ire or req uest so as to enable it to co ndu ct its
ope rati ons, so long a., the reque sted con du ct or ex ecut io n of docwnent s does no t derogate or alt er
th e powe rs, ri ~r.1s , dut ies, and res ponsibiliti es of1h e res pec tive Pani cs.
17.10 ForreMaj~
Wh eneve r a pan y is requi re d to per fonn an act ,uide r th is Lca.~c by a ccnain tim e,
unl ess sr cc ifi cally pr o\'id ed ot herw ise in 1hi s I .case , such r arty may ex tend th e dead lin e in 1h c
ev ent of Exc usa ble De lay. In th e event a pany elect s to so ex tend a dea dlin e, such pany shal l
lir st give wr itten not ice IC' th e other pany wi th in twen ty (20) days fol lowing the com mence ment
of the Excu sab le Delay sening fo nh th e eve nt givin g ri se 10 the Excusa ble Delay . Th e part y
elect in g to ex teml the dea dlin e sha ll within twenty (20) day s fo ll owin g th e end o f the Exc usab le
Delay give an addi tional wrine n no ti ce to th e oth e1 part y scni ng fo11 h th e numb er of days the
pe ri od has be en ex tend ed as a res ult o f the Exc usab le Dela y and th e detai ls of such d~la y.
17.11 Re aso nable Co nsen t.
Nmwithstand ing anythi ng to the co ntra!")· co nt a ine d in thi s Lease, in all cases
w~ere conse ni or app rova l sha ll be require d pur suant to thi s Lease, 1he giv ing ui each co nse nt or
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approl'a l shall nOI be llnr~aso nahly "ithhcld or delayed by th e party fr om wh om such consent is •
requi red or reques ted .
17 .12 Au th ori tv.
No a greem ent , including but not limit ed 10 a n agreement 10 am end or m odi fy thi s
I .ease o r to accept s urrender o f th e Premises, shal l be d eemed bindin g upon e ither party, ,m less
in writ in g and s igned b y w, o fficer of the p:>"ly against who m the agreement is 10 be en.force d or
b y a pcrs un des ign ated in writ in g by suc h part y as su a uihmizcd to act. No payment by Tenant
e r rec e ipt by Landlord of a lesse r amount 1han the Ke n I herein st ipulated shall be deemed Lo be
other 1h an o n account o f 1h c earl ie st stipu la ted Rent , nor sha ll any endorsement o r s1at e m cn1 on
,u,y c heck or an y lette r accom pan yi ng an y c heck or pa)1nent of Rent be dee med an acco rd and
sati sfacti o n unle ss express ly a greed to by Landlord actin g thru it s auth orized represe ntati ve , and
Landlord ma y accept s uc h check or pay me nt with out pr ejudi ce to Landlord 's righ t to recover th e
ba lance o f s uc h Rent o r pursue an y other remedy then ava il able to Land lord .
17 11 Fsinppe l 1.er1ifi c me
Eac h pany agrees. fr o m tim e to tim e, within 1wc n1y (2 0) days fo ll owing \\Tincn
request fro m the oth er pa n y , 10 exec ut e and deli ver an es to ppel stat ing that th is Lease is in fu ll
fo rce and effect , and tf modifi ed o r amended. senin g forth s uch modification or amendment, th at
no default e xi s ts, or ii' a default , senin g fo nh the sa m e, a nd s uch o th er foc tu l l matters regardi ng
the Lease as ma y be reasonab ly reque s te d. pro vided suc h estop pcl does not obliga te the pnn y t->
uckn ow lcdgc or co nse nt to any mod ifi cat io ns or interpretati ons oft.hi s Le ase no! prcvi usly •
agreed upo n by bot h panics in writing.
17 .14 Ho lding Over.
Should Tenan t hold o ver. wit hout Landlord 's consent, a ft er th e Le ase term has
expired and cont inu e to pay Rem , Te nant shall become a m onth to mo nth tenant only . In no
event s hall s uch hold over constitute an extens ion of the term of thi s Lease. Durin g s uch hold
over, the Re nt s hall b e an am ount equal to one hw1dred fift y percent ( I 50%) of th e Rent during
th e las1 m onth o ft he 1e rm o f th e Lease , 1ogc1her wi th ni l oth er a mou nt s paya ble by Te nant under
the te rm s o f the Lc :i.sc. '-lo ne o f 1hc tcm,-o f thi s Parugruph or th e ho lding over hy Tenant s hal l
cons titut e a waiver o f ,my ri gh ts o f Landl o rd to 1c m1in atc the Lease at an)' lime .m ,11u re-en ter
and take po ssession o l he Pr emises. Tenant shall reim burse Land lord and 111 dc m111J'y Landl o rd
a gai ns t all damages incurred by Landl ord re s ulti ng fr o m any de lay by Tenant in su rre nd ering
possess io n o f th e Premis es.
IR I Mongage bv Te nant.
ARTI CLE IS
Lea se hold Finnnciug
T e na nt may, fr om time to 1i111e. hypot he c aie , mortgage, ,,led ge, or a li ena te th e
Improveme nt s andior Tenant's leaseho :d es1a1e and righ ts hereunder. Such lien shall be rc fcrrc
to here in as a "Leasehold Mortgage" and th e ho lder or holders ,,f any such hen sha ll be rc fc rre1 •
to herein as a "Leasehold Mort gagee." The Leas ehol d M ort g,,gee 's int erest in th e Premises and
thi s I.case s ha ll be s ub ordin ate . j un io r and suojeet to Land lord ·s owne rs hip o f the Premises and
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in1erest in this Lease. A Leasehold Mo n gage shall encumb er no interest in the Pre mi ses oth er
th an Tenant 's interes t in the Lease and the Improvement s loca ted on the Premise s, includin g any
personal ?ropcny of Tenant , and an y s ubl eases o f ponto ns ot the Prem is es. A Le ase hol d
Mun gugee r it s assigns may enforce such lie n and acq uire titl e to the le as eh old esto tc in nny
lawful way and pe ndin g fo r~(iosu re f suca lien , the Lease hold Mo n gagee may take pos sessi on
of and ope rat e th e Premi ses. per fon n ing all ob!;gotions performable by Tenant , and upo n
fo reclo sure of suc h lie n by power o f sale, judicia l :~re closu re , or ac qui sit ion of the le aseho ld
csia te by de ed in lieu of fo rec losure , th e Leas ehoid \'1 ongagee may se ll and n,s ig11 the lease ho ld
estate hereby crea ted. Notw ithstandin g anyth in g herei n eonrni ncd to th e co ntrar y, th e Lease ho ld
Monga gc e or any pe rso n or e ntit y acquiring such leaseho ld esta te shall be li able to pcrfonn th e
c'il igations im posed on Tenan t by this Lease onl y duri ng the peri od such person has 0 \\11er ship
of rnd leasc holJ esta te or pos ses sion of the Premi ses; pro ide d funh er that, excep t as expre s~ y
prov id ed hcrc in 1 in no even t shnll Lan dlord's ri gh ts be imp aired to exe rcise its remedie s
fo ll owi ng an Eve nt of Defa ult pri or to Lease hold Monga gee's possessio n or owner ship .
Landl ord llb'Tce s to provide an es to ppcl to a~y Leas eh old Mon gagee •Jpon wrinen req uest
therefor , provide d such estop pcl docs not obl iga te Lan dlo rd to ack nowledge r consen t to an y
mo<li fi c;_1tium ... ur intcr pn:latiu 11 :-. uf this Lea~, not previo us ly agreed upo n by hn th partie s in
\\T it ing except as ot herwi se provide d in S<·c1ion 2.1 hclnw
18 .2 No tic e To and Right s or Leaseho ld \fon •a •ec s.
A. Wh en givin g no ti ce to Te nant \\~th rc0 • I IO any defa ult her eunder ,
Landlord shall also se rve a copy of suc h no tice up 1, .UJy Lease hold Mo n gagee wh o shall
have give n Landl ord a wm tcn notice specifymg it s mm c and add res s. No such noti ce
shall be e ffe cti ve agai nst any Le ase hold Mo n gagcc unle ss and until served on nny
I ca,ehn ld Mo rt gagee as herein provid ed. In th e event Tenant shall defau lt in the
perfo nnance of any o f th e tenns, cove nants , agrcemems, and co nditi ons of thi s Lease 10
be perfo nncd on Tenan t's pan , any Le asc h Id Mongagee shall ha ve the ri ght, within th e
grace r,eriod availab le to Tcnan! fo r curing sud1 Jcfoult ur such aJdi tio 11al time as may be
grant ed 10 any Lease hold Mon gagec here in . to c~re o r make good, suc h dcfau li or 10
ca use the sam e to be cu red or ma de good . wheth e r the same co nsis ts of th e fa il ure to pa y
re nt or the fa ilure to perfo rm any othe r ob li ga ti on, and Landl ord shall accept suc h
pc rl ormances on th e pan I any Lease hol d Mongagee as though the same had been done
or pe rformed by Tenant.
l,. In th e case o f a Mon etary De fa ult by Ten ant , Lan dlo rd will take no ac ti on
10 effect a term in at ion of th is I.case by reaso n th ereof unl ess such defa ult has con tinued
be yo nd sixty l60) days afte r Lan dlord shall hove strvc d r, copy of such noti ce upo n
Te 11 nn1 ancl anv Lca.sc hn ld Mon gagee wh o has give n Lru•dlord no ti ce as prov ided in
0.1 8.2.A above , it being ihe int cn l li creuf and il1 e unJerstanding of th e panics that any
Le ase hold Mongagee shall be allowed 1101 less than thirty (30) days in aJd iti o n to any
grace period gran ted to Tenant under this Lc.c.e 10 cu re w1 y Munct.·1r y Defau lt of Tenant.
C. In th e case of any Non-Monetary Defa ult by Tenan t, a Leaseho ld
."1on gagce shall be allowed, in addit ion to an y grace period grante d to Tenant, an
addit io na l tim e as here inafter spe cifi ed 10 cure such No n-Mu,ieta ry De fa ult wi thin whi ch
ei th er:
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•) If su~h default i, a Nun-Monetary dc fou ll or is ot hen ;sc
suscepuble of being cu red by the Lease hold Mongagcc with ou t obtaini ng
possess ion of the Premi ses, to co mm ence and di li ge n1 ly pro ceed to cu re suc h
Non-Mo netary Default wit hin thi rt y (30) day s fo ll owing th e expirati on o f w1y
grace peri od granted to Tenant or thirty (J ll ) days aft er Landlord sha ll have served
a copy ofTenan1 ·s defa ult upon th e Leasehold Mort gage e. whic heve r is later. or if
s uch default can not re aso na bly be cur ed within thi rty (30) da ys , to co nun e nce
s uch cure withi n thirty (30 ) day s fo ll owin g th e ex pi 1at io11 o f any grace peri od
granted lo Tenant or thirt y (30) da ys afte r Landl or shall ha ve se rved a co py of
Tenant 's defa ult uron the Lea sc~0 ld Mort gagee, whichever is lat er. and to
di li ge ntl y prosecu1e 1ho cure 10 , omp leti on;
b) If s uc h default is a non-mo netary default and is not susce p1 ib le of
being cured by th e Lease hold Mortgagee without obtaini ng posse ss ion of th e
Premises , to commenc e proceed in gs to obtain pos ses sion of th e Premi ses v ·ithin
thin y (30) da)S fo llo wi 11 g the c,,pirati on of aJ>) grace period grain ed 10 Tenant or
thirty (30 ) day s alte r Landl ord shall hav e served a co py o t I enant 's dc1,ull upo n
the I .ea sehold Mon ga gcc , whichever is la 1cr , and dil ige n1 ly r rosccu\e such ac ti on
to co mpl e1io n (includi ng posse$s ion by a receive r) an d to c ure s uch defau lt wi thi n
thin y (30) day s lo ll owi ng po ssess io n ur the appo intment of a rece iver i11 th e case
o f a defa ult wh ich is s uscept ib le of be in g cured within thirty (30) days when th e
Lease hold Mort gagee has ob1 ai11 ed rossess:.,n !h ereof. If suc h defa ult can 1101
reasonabl y be c ur ed w11 hin 1hirt y (30) du ys follow in g po sse ss ion or nppo intmcm
of a rec eive r, Lo co mm enc e s uch c ure wi thin thi rty (30) days fo ll ow in g possession
or appointme nt of a recei ver and to dilige ntl y prosec ute th e cure to co mpleli on.
Howe ver, Leaseho ld Mo n gagee 's ri gh t to cure a non-m o net aJ) default shall in no
even! cxie nd late r th a1 th e cxp ira 1i on of nine (9) month s fo ll ow in g 1he date
Landlord served a copy of I enant 's defa ult upon th e Leasehold :Vlortg age e ,
pro vided however. durin g th e cu re pe ri od Leas ehol d :v!ort gagee sha ll keep o r
cau se 10 be kep t c u.rr e11l a ll monetary obl iga ti on s due und er 1he Lease .
D. In the event th at this Lease is tem1inatcd by Landl ord on account of any
defa ult . Land lord s hall gi ve pro m pt nmic c thereo f to ea ch Lease ho ld Mo rt gagee w ho has
gi ven notice 10 be no1i!ied . Landlo rd . wi1hi11 thi rt y (30) day s after rec eiving a wri tt e n
rc411c sl 1lmd o 1. which s ha ll be giv en wi 1hi11 s i.x ly (60) da ys afte r s uch 1enn inati on. w:11
execu 1e and de li ,cr a new lease o f th e Premis es to th e Lease hold Mon gagce or it·
nomi nee or 10 th e pu rchaser, a~signce, or trnm:fe rce . ri s th e ca~c may be, fo r lh L! remaind er
of th e tcm1 of thi s Len sc, co nt aining the same cov cnnnt s, ug rl!c mt.:nt s, tcrms1 pro visions,
a nd li111i 1a 1i on s as arc contain ed here in. pt ovide rl 111a11 l·c Lease hold Mortgagee sha ll (i)
pay to Landl ord. s im ultaneo usly with the delivery of such new lease, al l un pa id ren tal a uc
under th ,s Lease up 10 an d includ in g the da te of the com mence ment of 1hc 1cm1 of s uch
11 ew lea se and all expt:n scs i11cluding 1 without limit ati on. rea sona ble att orne ys · fee s and
d is bursemcn1s and co urt cos 1s in c urred by Land lord in connec ti on wi1h the defau lt by
Tcnanl and 1he tenn ina1 ion and the prcpan1ion of 1h c new le ase. and t ii) the Leas e ho ld
Mon ga gee shall co mmence and dili genli y proc eed to cure all defaults exis1ing under thi s
Lea se w hich are s usc eptible to c ure . No1hin g in 1hi , Lca.c sha ll obl igdlc '"') ease hold
Mortgagee 10 ent er int o a new le as e w1t h Land lord .
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E. Landl ord ac know ledges and agrees th at th e cure of ce rt ai n Non -M onetary
Default s may re q uire possessi n or co ntrol of th e Premi ses, and the prompt an d dili gent
exe rcise or it s right s and remedie s under th e Lease ho ld Mortg age 10 obtain such
posse ss ion or cont ro l sha ll co ns1i1u1e dili ge nt ac tion by Lease hold Mortgagee 10 cure the
default . If Leasehold Mort gagee cannot re aso nabl y rem edy a Non-M netary Defau lt
unt il afte r Leaseh old Mort gagee obt ain s eith er poss ession of th e Premi ses , Land lord may
not IL'rminate or cancel th e Lea se or assen a partial or totol ev icti on by rea so n of s uch
Non -M .i ncia ry Default unti I the exp ira tio n of a reaso nable per io d nece ss ary 10 o btain
eith er po,.,;s,ion of the Pr ,~:1'<iscs '1J :d remedy such non-mo netary defa ult. The tim e
ava il able 10 ,, Lease hold Mo rtga gee 10 ini ti ate forec los ure proceed in gs as afo re sa id shall
be deem ed ex ten ded by the n11m ber of days of delay of occas io ned by j ud,.:iul res tri cti on
agai nst such initiation o~ occa5 ionc d by oth er ci rcum stances be yo nd the Lcas~hold
Mortgage e's control. 1 , .. , .. ,~ ;r ,,di ng any provisi on of thi s subpara graph E 10 th e
co ntrar:•'t \ t11~1lor<l · 1·111 h:-i..: ~.,: right 10 u;m1 im:~ ... ur cancel thi s Lc~t: ur tu ill>Scrt a
pa ni al or total e.ric tio n in .. ·,"ord :mce with 1he 1e m1 s of 1hi 5 Lease ill any ti me nf.er th e
expiration of nine (9) mon lhs fo llo win g 1he dale La ndlo rd served a copy of Te nant ·s
defa ult upon th e Leasehol d Mort gagee, pro vid ed ho we ,cr, l urin g the cure perio d
Le ase hol d Mongagec sha ll keep or ca use 10 be kep t curr ent all monetary 0o li ga1ions due
un der the Lease.
F. No 1wi1hs1andin g anythi ng to th e co ntrar y co nt ain ed in thi s Lease.
Leaseho ld Mort gag ee shall have no ob li gat ion here un der 10 remedy any dc fauh , ac l or
om issio n of Tenant und er th e Le~se . Funhem1 orc, Lease hold Mort gage e shall have no
ob li gai ion 10 cure an y Non-M one 1ary Defa ult oro1her eve111 o r obliga 1i on ofTenan1
whi dl is~ pc::rsunal ubl igal iun uf T c:·•atll am] t.:i:U ll h)t be i.;urt!J b: Lc:asd1o ld Murtgagc e.
G. Durin g the pe rio d th at a Le:1sch old Mort gagee shall be in rossessio n of
th e l'remi ·es and/or durin g th e penden cy of .my fo recl os ure proceeding s in stitut e d by a
Lea seho ld Mongagec, th e Leaseho ld Mortgage e shall pay or cau se 10 be paid all charge s
of whatsoeve r natur e payable by Tcn an, hcrew1de r whi ch hav e been accrued and arc
un paid and which wil l ,he rea fter accru e during said period . Fo llo wi ng the acqu is i1i on of
Tenam·s lease ho ld esta 1e by the Lease hold Mortgagee or its designee, ei th er as ., res ult of
fo rec los ur e or acceptance o f an as signment in lieu of forecl o sure. th e Leaseho ld
Mort gagee o r pa,;y acquiring titl e 10 Tenant 's leaseho ld es lat e , whe reon Landl ord ·s ri ght
10 e ffec 1 a 1enn i11a1 ion of thi s Le ase based upo n th e defa ult in questi on shall be deemed
wa ived . An y defaul t no, susce p1ible o f be ing cu red by the Lc asehul u Mungugcc ur party
ac qui rin g ti tle to Tenant's lease ho ld es tat e shall be and shall be dee med 10 ha.,,· be en
waived by Land lo rd up on co mple tion of th e fore closu re pro ceed ings or ac qui si ti o n or
Tcnan 1's interest in thi s Lease by an y purchaser (w ho may, but need 11 01 be , th e
Lt:asd1o ld Mortga gee) al the fu rcdusurc su_lt:1 o r \v ho mhenv isc a1,;qui rc::, Tc11 w1 t'::, int crc::,I
fro m the I ,·asc hold Mongagee or by vinuc o r a Lease h Id Mo ngagcc ·, Fxercise of i1 s
reme di es. Any s uch purchaser, 01 successo r o f purchaser, shall not be lia ble to pc rfonn
th e obl iga ti ons impo se d on Tenanl by thi s Lease incurred or accruing after such
µurch.1sc1 ur succ cs::,,.lr no lunger has owncr sl1iµ of t1t c leas el1ol d esta te or posse ss ion uf
th e Prerni~e" .
1-1 . No thin g herein shall preclude L.1ndlord from exerc ising an)' o f
Landlo rd ·s righ ts or remed ies wi th respect 10 any other default by Ten anl d urin g any
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pe riod of any such fo rbeara nce, subject to th e rights of any Lease hold Mort gagee as
here in provi de d .
I. In the eve nt two or more Lease hold Mort gage es each ex ercise th eir ri ghts
hereu nd er and th e re is a co nfli ct "hich rende rs it im poss ibl e to co mpl y wi th all such
requ es ts, the I ea sehold Mnr1gagec whose lea .se hnl d mort gage wo uld he sen ior in pri ori ty
if the re were o fo rec los ure shall prernil. In th e eve nt un y Leasehold Mort gagee pay s any
rent al or uLh cr sums duc he reunde r which relat e tu peri ods ut h::1 th tu\ du rin g its actud)
ownership or th e leasc lt Id estate , suc h Le ase hold Mo rt gage e shall be subro gated to any
an d all rig ht s whi ch may be assc 11cd aga in st Landlord with respect to such peri od or time .
J . Upon the reaso nable re que st of any Lease hol d Mo rt ga~ee. Landl ord an d
Te nant shall coo perat e in inc ludin g in this Lease by suitabl e amendm en t or se parat e
ag reement fro m tim e to time any pro vi sion fo r the purp ose or impl ementin g th e
pro tec ti ve provi sions co111ained in thi s Lease fo r th e be nefi t of such Lease ho ld Mort gagee
in all ow ing such Lease hold Mort ga gee rcasonab\c means to pro (ec1 or pres ervr th e lie n of
it s propos ed Leasehold Tni st Deed on the occ urr ence of u dcfu ult unde r the tcm,s of th e
Lease . Landlord and Tenant <hall ex ecu te, de liver , and ac know ledge any amendment ur
sepa rat e agreemc111 reaso nabl y n,,ccssary to e rt ec t any such req uirement : prov ided,
ho wever, th at any such amendm e,•1 or separ ate ag ree ment shall not in an )' wa y affect th e
term o r rent al under thi s Lease oo , oth t:l"\'-1isc in an y ma teria l re spc·c t adv\~rse ly affec t any
rights of Landl ord un der th is Le -.;c.
•
K. Tenant shall re imb urse Lan dl ord an y altomc ys' fee s or ot her direct out of •
poc ket costs in curr ed in co nn ec ti on with any lease an1 endme nts or c th cr doc um ema1ion
or re view in conneet ,on wi th Tenant 's proposed Leaseho ld Mort gage .
L. Pr ovidc J tJ ,ere is no cost or liabi lity to Landl ord, Landlord shal l
reaso nab ly coo perate wi th Tenant in co nn ec tio n wi th any actu al or pro pos ed lease hold
loan or an y oth er potenti al sou rce of fi nan cin g ava il able 10 Tenan t. By way of exam pl e
but not limitat io n, I .an,ll ord shall pro mptl y provide infom1ati ,,n relate d t,, thi s I .ea .se a.s
rc us onably requ ested by the ac tu al or potenti al fi nan cin g source or necessary fo r Ten:m t
tu l:U mpl ct e cu1v app !il:dliu n fu r !>U..:h fi num.:i 11 g; within twe 111 y (20) Ja )S aftc:r bei ng
req ue sted by a curr ent or µrop oscd Leaseho ld Mo11 gage e execute and de li ver a Landlord
an cs toppc l on co mm erciall y reaso nab le term s: an d execu te a standa rd "own er's
affid avi t" for th e benefi t of Te nan t's ti tl e co mpany and prov ide such Land lord
organi za tio n doc um ents , co nsents or reso luti on s as may be reaso nab ly require d by
Tenant 's tit le co mpan y in co nnec ti on with ru,y titl e insuran ce polic ies iss ued to Tenant or
its Lease hol d Mo 11 gagee in co nnec ti on wi th th e Premi ses .
!vi. If any prospect ive Leasehold Mortga gee requ ir es any modifications to
th is Lease as a condi ti on to providi ng a loan to Tenant, Lan dl ord sh .1 11 not unreaso nably
withh old its co nse nt to such modi ficatio ns . prov ide d that Landl ord shall not be re qu ired
to conse nt to an y such modi fic atio n pe n aini ng to th e Base Re nt, th e Tern,, or any oth er
materi al eco nomic prnv isin n of 1h ii:; I .en..<:e , nnr tn :i ny mod ifi cation wh ich \l,muld
materi all y dec rease Lan dlo rd's rights or mate ri a ll y inc rease Lan dlord's bu rdens or •
obl iga 1iu ns hen:w 1dcr a.s n.!c:e;0 11 dl y Jctc nn incJ by LanJ lord .
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ARTI CLE 19
Repre sentation s of Landlord and Tenan t
19.1 Re re scnta lion s of Land lo rd . Excepl as otherwi se di clo sed on Sc hedu le I
anac hed here10, Land lord rep rese nl s and warran 1s 10 Tenan1 tha1. as of th e Effec ti ve Date:
A. L1nd lord i~ a no n-profi t co rpnrnt ion va lidl y or ga ni zed and existin g under
th e law s o~ .he Sta te of Co lorado. Lan dlo rd has th e full ri ght, power and authorit y to
en te r int o th is Ag ree me nt and to per f'o m1 La ndlo rd's ob lig at ion s l:ereunde r.
B. Thi s Agree me nt (i) has be en du ly auth ori zed, ex ecul ed . and deh,ered by
Land lord. an d (ii J is th e bindm g obligation of Landl ord .
C. LJnd lord has not granted. oth er than to Ten ant , any o ut standi ng o pt io n.
nght of fi rs t refusa l or any pree mp tive righ t with respe r.t to th e purch ase o f all or any
pon ,on o t th e P,~mi ses.
D. To the bes t of Land lord 's knowledge, the Premi ses and use and
occ upa ncy th ereof is not in violat ion of any law s and no wrinen notice of such vio lati on
has been 1eccivcd by Landi rd and is 11 01 the subj ect of any ex istin g, pendin g. o,
thre atene d in vcs ti ga ti nn or ir.q uiry by any gove rnm ent al au thor it y or subje ct to any
remedia l obli ga ti on s und er any law s pcnai n111 g to or relati ng to hazardou s ma teri als or
othe r enviro mn cn tal con di ti ons .
E. To the bes t Cl f Land lord ·s kn owl ed ge, th ere are no unre co rded case ments
or ri ght s-of-wa y affec tin g any or all o f th e Premi ses.
I'. No laws uit has been fi led agai nst Landl ord rega rdi ng the Pre mises.
G. There arc no ot her h:a ses, ag reem t:nts o r CD nlract s in existen ce rel ating to
th~ Premi ses . iri cl udi ng 1 wi thout lim itati on, te nrm t '.e:i ses, s1.:rvicc co ntra cts, or
managem ent ag reem ents.
H . Land lo rd hns rccci \·c d no notice f,•1m nny ins urwicc compnn ) ,,i th
respect to the ca ncel btion o f a:i) policy co ncernin g the Prem ises or refu sal of th e
in sur "-!lce com pany to in sure th e Prem ises .
I. TI:cre are no oral ag reements Hffccting 1hr Premi ses .
J. The re is no litt ga ti on pending wi th respec t to th e Prcnt1 scs rclai in g to any
Envirn nm cn tal Law viu lati uus. Cxc cp t as dbdoscd in \\Ti iing by Land lo rd , no notice of
an Envi ronm enta l Law viola1 ion or othe r "~itt cn co mmunicati or. has been re ceived bv
Land lord from a governmental agency or any other perso n or en tit y alkging or
sugge sti ng an Environmen tal Law v1 o lat 1on on 1he Premi ses. I he t,·rm "'Ett\'ironment al
Luw ," as used in th is Agreeme nt, shal l in cl ud e : (I) Co mprehe nsive Enviro nm enta l
Res ponse, Co mpen sa 1i on, and Liabi lity <\ct of 198 0, as amend ed by th e Su pcrfund
Amen dm cms an d Rcauth o ri za 1i on Act of 1986, 42 U.S.C .A. §9 60 1, ct se q.
("CE RC LA "J; (2) So hd Waste Di s po~dl /\c t, as ame nded by th e Reso urce Co ns!rva tio n
and Re co ve ry Act of 1976, J S ame nded by the 1 la:w rd ou s and Soli d Waste Amendm en ts
11
of I 9R4, 42 I ! S C.A . §6QO I, e1 seq .; (3J Fe dera l Wa1e r Pollut io n Contro l Ac l of 1972 , as •
amend ed by th e C lean Wate r .-\ct of I 977 . 35 rnn cnd cd, 33 C .S.C.A. § 125 l , ct cq .: (•)
Tox ic Sub s ta nce, Cu11 Lru l Ac t o f I 976, as am ended. I S U S.C.A. §260 I, cl seq.: (S)
Emerge ncy Plann ing an d Co mmunit y K.J gh t-1 0-Kn ow Act of 1986, 42 u .S.C.A. § 11 00 !,
ct seq.: (6) C lean Ai r Act of 1966. as amended by th e Clean Air Ac t Amendm ent s of
i<lQO , 42 U.S .C.A . §74 0 I , Cl se q .: (7) Na 110 na l Enviro nm ent al Po licy Ac t of 1970, as
umend cd , 42 U .S.C.A . §432 1, ct seq .; (8) Ri ver s and 1-l ar bo rs Ac t of 1899, as am ended,
33 U.S.C.A. §q O I , et se q .; (9) Enda ngered Speci es Act of 19 7 3, as an1end ed, 16 U.S.C.t\.
§ I 53 1, e1 seq .; (I OJ Occ upa tional Sal e ty and Healt h Ac t of 1970 , us am ended , 29
U.S.C .A. §65 1. •t seq.: ( 11 ) Sa fe Drinki ng Wate r Ac t of 1974 , a1 am end ed, 42 U.S .C .A.
§:100(1). cl seq .; and (12) all app lica ble stand ard s, rules . poli cie s and oth er govc m mcn tal
rcq uiremeri !~
K . Th err are no agree ments , comm itm ents or und erstandings by or between
Land lort' an~. an y th ird pan y purs uant 10 wh id (i) Landlord agre es to make the Premises
pa n of an y s pe cial ,.sse ssmems. s pe cia l dis tri ct, or tax ing di stricl ("Ass ess ment ,"). nr (ii)
Land lord or ii: s1:..::cessors in in terest arc required to sell. grant or de di ca te a:1y p:.trt of th e
Premi ses o r to g rant tUl y ease me nt, wa ter ii ght 'i , li ghts-o f-way, ru aJ ur lil:c ll !<!C for i11 gn:~s
and egres s or other use in rcs pcc l 10 any pa n of the Prem ise s, wheth er on acco un t of 1hc
dc \'e lopm e11 t o f adjacent or nearb y real propcny or mherw ise. Land lord has no
kn ow ledge of any Ass ess ments be ing co nt e111 pla1 ed .
L. Landlord has no know ledge of ony foc i. co ndi1i on, or ac ti on, pres ent ,
co nt empl ated. o r threa tened, which wo ul d o r may 1csult in th e h:nnin ation ur i111 puir 111 c1n
of access to and fro m th e Pre mi ses as such access prese nt ly ex ists, and I.and lord is 1101 in
1,1ola1ion of an y e35emems, ri ght s-of-way , co ndi1ions, co ve nanl s and res tri cli ons ,
lice nses, or ot he r ag ree ments bu rdenin g 1h c Premises
\1. Lan dlord owns th e Prem ises free and cleur of an y mo11gogc or dee d of
tru st.
19 .2 l<e present at ions of'lcnant.
Tenant represe nts . \\arra111 s and cove nani s tn I .andlnrd 1l1Jt :
A. Tcn,nt is a li mi1ed lia bility com pany va lidl y orga nize d and ex isti ng
un der the ilws of th e St ate o f tah . Tc n,111 h"s 1hc full ri ght , puwcr anJ auth orily IO
en ter in to I his Agre ·.mc nt ;ind to perfor m ·1 ena nt 's ob l1ga tt ons hereunde r.
B. T h;s Ag reeme nl (i) has been dul ~· a uthoriLcd. cxccu led. and de livered by
Tena nl, a nd (ii ) 1s th e bind ing obliga1 ion ofTcnan 1.
C. Tenan 1·s Cove nan t as 10 I lat.ardo us or Toxic Mate rial s .
i. Te nan1 hereby cove nan ts that Te nan t sha ll 110 1 c.,use or pcnnil an y
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"H aza rdo us S u b stances" (as hcreir,a flcr de fi ned) 10 be place d, he ld, locat ed or •
dispose d of in , on or at the Prcmi i;cs or any part I hereof (•xccpl in ;,ccn rda nce wi1h
all applicab le laws , stat ut es. ordinanc es, and regu lat ions.
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ii. Tenam hereby ap.rees 10 indemnify Landlord and hold Land lord
hannle s; from and agai nst any and all losses , li ab iliti es, damage s, inj uri es ,
ex penses, inclu di ng reaso nable anomeys ' fees, cos ts o f any se tt leme nt or
j udgment and clai ms of any and every kin d whatsoeve r pa id, inc urr ed or suffered
by, or assened agai nst. Landlord hy any perso n or enti ty or govern men tal agenc)'
as a result of the escape, see pa ge . leaka ge, ,pill age, disc harge, emi ss ion.
di sc har gin g or re le ase from , the Pr emises of any Hazardous Sub stance , provided ,
ho,w v · 1.hut the fo regoing indemni ty is limi ted 10 ma11e,s arising so lel y from
Tenan t'; ,·io lati on of the cove nant co ntained in th e preced ing subparagraph 2.C i.
iii. For purp oses of thi s Le ase, "Haza rd o us Sub sta n ces " shall me an
and in clud e th o~c d e111 e11 ts u1 1.:omp w1J s whi d 1 an:: i.:u 111 aim:<l i11 th e I is l of
hazardous sub stanec s now or 1,creafter adopted by the Uni te d States
Env iro nm ent al Pro tec ti on Age ncy (t he "EPA") or the li st of t xic po llut ant s
des ignated b. Co ngress or the EPA or which are now or hereaft e r de fi ned a,
hazardou s, toxic , po ll utants , infe ctious or radioac ti ve by any other Federal, state
or loc nl statute , law, ordi nance , code , ru le. rcgul:ition , order or de cree rcgu lat in i;,
rel at in g 10 , or imp os ing liabil ity or stan dards of' conduc t co ncern in g, any
hazardou s, toxic or dangerou s wa ste, sub stanc e or ma teria l, as now or at any tim e
hereafter tn elkct. "Hazardou s ~ubstance s," fo r th e purpo ses of Lim Parag rap h
16 , shall include petro leum prod uct s, as bestos. and polychlorinatcd bip henyls, and
undergrnw1d ~to rage tank s unl es s installed , maintained , and closed in co mp li ance
wi th all ap pli cab le law s .
,,·. ln the e\'C nt Haznrdous Subs tances arc pre se nt on the Premise s in
violation ofTen&n t's covenant in this subparagraph C, and Tenan t fails to clean up ,
remove, re so lve, minimize th e impac t of, or othe rwise remet:·,1e s ue!: co ntaminati on
in comp li ance with all app li cab le laws and regulations and to oc,.';n a "no furth er
m.::tio,1'' or simi lar clo~un: k:Hc:r from t.h e govtnunc:ntal au tl1 uritk~ Vl ith jurisrliction
ove r such 1-lawrd 11 s Substan ces pen11ining th e deve lopmen t and use of th e
Premi ses as conte mplated he rei n witho ut fu nhe r remed iati on (co ll ectively,
"Re mcdiatc." whic h term shall in clu de obtain in g suc h ap pr wals a.s are required
from applic able gove rnm en tal auth oriti es pri or to th e commence ment of
Reme diati on activi ti es on tJ1e Premi ses), th en Landl ord shall ha vll th e right , but not
the obl iga ti on. aller thi ny (30) days prio r written notice to Tenant and Tenant 's
fa il ure to Rcmedime, or, if Te nant canno t Rcm ediate wi thin thin y (30) days, then
upon Tenant · s 1a ilure to commence pre para tio n uf a pl an to Rericdiatc within such
thirty (30) day pe riod ai1d diligentl y pursue th e approval of such pl an and th e
com plet ion of the re mediation wo rk au th orized by the approved plan In complet io n,
tu enter up un tl1c Premi ses to Re medi ate such contaminat ion . Notwi th;tanding the
fo rego ing, in no ev ent shall Tenant be afforded more than two (2) years alle r the
app rova l of Tenan t's remed iation plan by the appropriat e gove rnm ental age nc y or
agencie s, or aii y shoncr time requi red fo r the comp let ion of such remediation by th e
agencie s in grauting such approval. to co mplete s11ch rem ediatio:· .. Te nant agrees to
commence pre parati on of such plan promp1ly upon receipt of no tice tha t su ch
Haza rd ous Sub,1ances are pre se nt , to ap ply for approval of such pl an promptly, and
to pursue such app rova l diligent ly. All reasonab le costs and expenses in curred by
I .and\nrd in th e ex c,, i~e nr any ~11ch right ", wh ich cot.:ls nnd exr cnscs res uh from
33
Te nant's violati on of the ccvennn ts conwi ncd herein, shall be deemed Addi tio nul •
ile nt un de r thi s Lease and shall t.,,, payab le by Tenant upo n demand .
D. Broker Tenanc ac kn ow ledges that it has reta ined RE/MAX Mas ters.
In c., Ja y Hannon (co ll ec tivel y the "Broker'') as it s rea l estate agent and broke r and agree s
tu pu y s uch Broker an y and all co mpensat ion due it as a result of thi s tra11 sac 1ion.
Land lord has ag re ed to reim b ur se Tenant a porti on of such co mpe nsat ion in ac cordance
with a lc11e r ( gret.:me nr e-<cc:u 1ed pri nr in thi s Lcnse . Excert fo r Jay 1-lnmm on actin g ns fl
broker associa t~ on behnlf of RE/MAX Mas ters. In c., each p:trty hereby indemni fie s an d
agrees to hold th e other parry hrurn :ess fr om all damages , claim s. liabili ties or ex pen ses,
includ ing re aso nab le and actual ano mcy s' fee , /tltrough all levels of procee din gs). res ultin g
fro m ,my clai ms th at may be asse rt ed agains t cJ1 e ot her party by an y real esta te broker or
finder with whom th e indemni fying party ei th er has or is purported to have dea lt .
I Rem aind er of' th is page intentionall y left blank!
34
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IN WITNESS WHEREOF, thi s Lease has been cxl'cu ted as rr th e date wri tt en above .
LANDLORD :
ENGLEWOOD/MCI.E l LAN RESE RVO IR
FOI IN llATION, a Cnlnrnd n non prnfi1 co rp orali n n
IJ y:
Name
Ti 1lc
TENANT :
II EN FRA NKLIN ACA DEMY PROJECT LLC, a
Ut ah lim ited liab ility co mpan y .
IJ y:
Na.me
Title
lS
EXII IB IT A -1
LEG AL DES RIP TION OF PR EM I ES •
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EX HIBI T A
A PART OF "PARCEL I-A" A RECORDED IN OOOK 1777 AT PAGE 140 4. DO UG LAS
COUNTY RECOR DS , ALSO BEfN G LOCA TED f1' THE NO RTHWE ST ONEjUARTER
(NW li4) OF SECTION 4, TOIVNS Hl'P 6 SOU TH . R.AN(;f-6R WES T OF THE 6"
PRIN CIPAL \<IERID IAN , COUNTY OF DOUG LAS, STA TE OF COL ORADO, BE ING
MORE PART ICU LARLY DES CKJ BED AS FOLLOWS ..
AEGll\'N ING AT THE WEST ONE -QUA RTER CORNER Of SA ID SEC TI ON 4: THENCE
N00 °35' 19'W . ALO, G TH E WES T LI E OF SA ID NOR THW EST 0 . [-QUA RTER OF
SA ID SEC T! N 4, A DISTANCE Of 8 18 74 1-1:l:T 10 A PUJ N r UN SUUTH RJ Gl·l'I -U F-
W AY EA SEME 1 T LfNE OF PLAZA DR IVE ,. S RECOR DED AT RECEPT IO N 0
2007045572 , DO GLAS COUN TY RECORDS , TH ENC E ALONG SA ID SOU TH RIGHT -
OF -WA Y EASE~!ENT LfN E THE FOLLO WING FI VE (5) COUR ES :
S5 3°•19'50"E. A DISTANCE OF 42 .28 FEET :
2. N3 G0 10' I 9", A DIST ANCE OF 12.00 FE ET;
J S53°49'SO"E, A DISTANCE O F 760 .93 FEET ;
4. ALO NG THE AR C OF A TA\IG ENT CUR.VE TO THE RIGHT, HAV ING A
CENTRAL ANGL E OF 2 1 '3•1'35 ", A RAD IUS OF 800 .00 FEET , AND AN AR C
LE \IGTH OF 301.26 FEET ;
5. S32° 15' I 5"E, A DISTANCE OF 153 .77 FEET
TO A POINT ON TH E SOUT H LIN E O F SA ID NOR THWE ST Oi\'E-QUA RT ER OF
SE CTIO 4 : THENCE SS9°•10 '0 1 "IV . ALONG SA ID SOUT H LINE A DI STANCE OF
933 .57 FEET TO THE POINT OF l:lE(1NN ING
CO'I TAINI 'G 1\\1 AREA OF I 0. :o5 ACRES (4 41 ,467 SQUARE FE ET ) OF LMD, MORE
OR LESS
EX HI BIT A-1
SITE PL.Al\ OF PRE 11SES •
The ponies acknowled ge that a S it e Plan o f the Pr cm i<•. ·, ana chcd as pa ge I fE,h ib it A-2 .
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A-2
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NORTHWE ST CO RNE R
sec nON ,, 1 s•L ~&ew .
E Xf-'IBI T B-1
S(T J -1/-4 " ALU ~. CAP IN COUC l._ IN W.[OIAN S. At.l PCD AS SHO V.N l , i~.
200' 100' 200·
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s .
~
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SC ALE 1" = 20 0 FEET
®
PARCEL l ·A
ENGLE WOOD / t.1cLELLAN
RESER VOIR FOUNDA f/ON ~
Ht:c;. MJ 99095663, !.!K . 1171, f-'~.i !40J oi
COUGLA S COUNTY R CORDS ~ '-t.=?1 '3O5"
,--R=B00 .00'
w L=301 26'
·-~ \ \\ 'OJf 2 G7Ci Acrt:5
XM!R wH (P 00 1.P J r ASCM!Nf g N32"1 5 '15"W
tr.( 1~1. PC J O!, (10/1 1/19 111 V> I 153 , 77'
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s LJ."1£ ·"" I/• sr.CTION , •
Nl/9 '40'01 ° l , 2CC 1 19 ' (A.JI ) )
... PO INT or POINT OF 5 ., ~~,~~ ~COR NP
CO M\1 £NCEl\l EN T BEGINN ING ~ :1
; ' T6S. R68 W 6 !h P "
Q WE ST \/4 CO RNER A,~• • i'OJND 3 1/4" AI L~ C,,p
SCCIIC N 4, I 6S R6B .I , i,n IN hl,Nl,L ~u ,
J-1/4" COOT AlL'M CA~. ~:: ~1
'/ CAP STt.UPfO •S St-<0 1.W
C"P ')1 1.!J f'l O A', 'J MO.,.,N
UIG/ILANDS f-M NCH · FILJIJG NO. 1:,4 1,
nee. NO 9884Bi'5 ,,0'2l'19'X,J
OU!IGU\S .:ov Nr r' n c.;oROs
iHIS E XHIB IT $ 1\ GRA PHIC O[PICTIO N Of-THE P ARCtl D~SCRJB EO
ON "!H E AnALrlE"O t EGA L OE SCRt rllON AN D 1$ t-lOr lN TD lD ED TO
IN CLUDE SUR'l[Y PL Al REOU IRW[Nl S ~S ~,FINED IN CRS 38 -51
JOB NO. 4 18-0 309 A PAH T OF PAR CEL 1·A ,
SC ALE: 1· • 200-B OOK 1777, PAGE 1404
DATE 31 15120 11 DOU GLAS CO UNTY RE CO RD S
EXHIB IT SHEET 2 NW 11< SE C. 4, T, 6 S .. R 68 W ., 6 TH P.M .
RAW BY· JA C DOU GLAS COUNTY. COLORADO
106.
I;;.!-:.:!~!. --1 f>J Dl9B9 ·461FJOl&ll 9 40!M
C VJL t.N O /!\l,;l ,U\Jr .!I <;LJI/\L\'!N(
P·\55f•\0101\dw 9\£>:h 1bJi..:.\R.::rn~11nocz. Lo::.dwg , 3 /1 5/:?-:nl 12:15:03 PM, 1 :1, J.l\C
A~.000000900 !24)
D.1-!I BITC
MEMORANDUM Or-LEASE
Tl1e pani es ., grce 10 in sert an agreed upon fonn of Mem or andum of Le as e within ten ( I 0) da ys
fo ll owing mutual exe cution of 1J,c Lease .
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EXH IBIT D
PERMIH ED EX CEPT IONS
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COUNCIL COMMUN I CATiON
-
Date: Agenda If ctn : Subj e ct:
Ma rch 2 1, 201 1 rfflilllJ ·-·--·--· -·~ l~P.I>rova l, qf Pur chase of Ma uldin f'.a.\'._e r
In itiated By: Staff Source :
Depart ment of Pu bli c Wr rk s Pat Whit e, Flee t Se rv ice nt e r Mrnage r
COUNC IL GOAL AND PREV IOUS CO IJNCIL ,\CTION
Ci ty Co uncil approv ed the p11rchasP of an as phalt paver in th e 20 I 1 Cap it al Equ ip me nt
Re p laceme nt l·und (C ERF ).
REC OM MENDED ACT ION
Staff recommend s City rn,mnl i-lp p ro ve,~y~~~
1
fh P. purr.hos e o f a 20 11 Mau ldin 1750-C
Aspha lt Pa,-er in the a111 01m t of$ I 16,700 . Staff recommends award ing the bid to th e lowest
,1 cce ptable bidd er, Far is Machinery Co mpany .
BACKGROUND, ANALYS IS, AND ALTERN<\TIVES IDENTIFIED
Th e as ph th pave r lo be rcplacc G Lm 1t no . 32 :!4 . n1cc ts 1h c requ irement s lor yea rs of serv ice and
hours of use , and is in clude d in the 20 11 CER F. The lowe st bidder, Fa ris Machinery Compan y,
mee ts ;11\ speci ii ca li ons. Staff re vie w ed all br<Js and co nducted an or ·te insp ectio n of the ur1 it.
FINANCIAL IMPACT
The Ci ty rece ive d thr ee bids . Fa ri:; Machi ne ry prov ided th e low bid of S 1 16,iOO, dt 1d fund s are
Jv a ila ble thr o ugh th e CERF .
LIST OF ATTACHMENTS
Bid f abulat1 on Sh eet
Summa ry Spec if ica ti o n Sheet
[qu1pm1:"nt Speci fi cd ti on Shee t
I
• City of Englewood Bid Tabulation Sheet
B id Opening : February 22 , 2011 2:00 PM MST
ITEM : IFB-11 -006 High Deck Self-Propell ed As pha lt Paver
M ake/M odel I
.-11: .. ,.,u, 1of Paver Asphalt P a,..e r
•
op
Parts/Operato 1scrvic 11
r Manuals :r.2 P/l anu al Total B id
Apparent Low B idde r
Exc eptions ·
In '"~" .. ' .... 9u,p11,..,;,. .... u"'""""Y !Wei l er P355 IS 134 .867 00 J Incl uded I In cluded I S 134 ,867.00 INo exccp:ions l isted I
Mauldin 17SOCI S 11 6,700 00 1· d id not list I did not list $ 116,700.00 Note: Vel"tdo r di d not u se th e Bid Pro poul
Form Provi ded.
No B id No Bid N o B id No Bid No B id
I···----··-·---.-·,-.. ·-··· ---.. ,--.. y llecBo y 8500B J S 133 ,489.00 j No Cha,ge I No Charge j $ 133,489.00 I No r:.-ceptions listed
•
C IOoG umt:1'11~ .It'd S•lt"'il '""""'lo\l~ S.'tl "'!j;i\ie n,ll(lnl,Y l'\!l'mo'I l=fa'\ICanlt!N Ol,,loo,.1JAU0'9'V1\l.e-1 J.(06 A~~, p3,er Soc Tao .a
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STATE AWA R D#
SE IWI CEN TER GARAGE
SUMMAl?Y Sl'EC IFI CAT ION S II EET
FOR
NEW VEHCIC LE S
EN GLEWOOD BID # ___,l~l·=B~-l~l_•/1~0=6 ____ _
MAN UFACTU RER OF YEH IC LE -""~"'1'"''""'lc"'li1,_t __________ _
MOD EL Of VEH ICLE I 750C Pa ver
A I R COND IT ION ING
A UT OMATIC T R1\NS~I I SS ION
PO W ER WINDOWS
f'O\VCR DOO R LOCKS
4 WHEEL DR I VE
FLE X FUE i. OPT ION
CE RF REPLA C EME NT
N EW ADDITION TO FL l::ET
YES
\'E S
YES
YES
YES
YES
YES
YES
NO
NO
NO
NO
NO
NO
NO
NO
DE PA RTM ENT VE HICLE ASSIGNED TO __ _,,S~1r~cc~1s~· ~l)~i'~'is~i~°'"-'-----
COM~I EN rs: Th is unit has met tl w minimum rc911ircn1t•i;•, l'o r re pl:iccmcnt in bot h
vears or serv ice and ho ur s o r use. It rep la ces unit 322 4 a 2000 Lcelso v 800 01) paver.
Fun ds arc ava il able thr,rn gh CERF and was appro ved in th e 20 1 I bud ge t .
MI/IUI.DIN c.-.--
AQ VING PRODUCTS -
1750-C
• Dual operator's stations w ith lull machine controls ,
i ncluding automatic sonic feed control
• 80 HP John Deere diese 1 Jngine
• Fully enclo sed , sound proof eng i ne compartment
• Pre -wired fo r screed a1 tomation
• Full set of instrument gauges
• (wo -speed polyurethane crawler track driv e system
• Seamless paving up to 16 '
I
i!t ' i1,: ;11 {1.'' I ! !' '·1r.:,' \ . .!.: l ! :•ir "' . .'.i' ,"':.rrr: 1 FlR'i l nJ l 'f'Hj~ ,,u;ia 650 P
· r-·<) ~,~, il i(ir (!1flc·n· •·rs :.r 1.-.~t1 :he :::J mJ-:·in cs We n~pred ~te
·I~ ·11 ,.·_1 , : :w1 i,.,: ,1. :;i:;::!}, : t!!'i .1; :1 e r:t':: \lau!ci~ piwcr. !t will
·~·,:i: •:! ..,1 ·; r·-1:!:.:c ~r i ' ··:~:u '.)il a •1,::1e :.111•,I·, IJi:l'\i s. ~le are· a_ S~1~!1 .
lt-~IU' . (if,'ldt '·• Y'l ill~ ::•:•fr,·~ ,J3 10 W,lJP rti1-:e lliO e. !a1yer µr OJ8C IS.::
-Map nix Marion , Pr es id ent of Marion Asph alte of St. Paul d(! Jo!_i ~~~t ~~~{~~A \.:
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COUNCI L COMMUNICATION
D•te: Agcnd ,1 11 cm : Subject:
MJILli 2 1, 201 1 11 L iv Aw.,d Co 11tr•ct Iv, Po lice/Fi ,~
Building Ge nerato r Install at ion
Initiat ed Hy:
Fi re D ep artm enl
I Staff So urce:
Kraig Sl ovall, f ir e 1 ra,rn ng Ch,e(
COUNCIL GOAL AND PREVIOUS COUNC IL ACT ION
Stt1ff dist..u :,sed the F[tv \A "t\s:,istance to r ireii ghtcrs G rant " at the lun e, 2 1, 20 10, S1u dy Se ssion.
Staff dis cussed the "E m er gency M ana ge m ent Perfo rman ce G ra nt (EM PG ) Specia l Projec t G ran t" at the
)anu a,y 10, 20 1 1, Stu d \' Sessic 1.
Co uncil 11 pp rov ed Ordinan ce N o. 4, Se ries ~0 11 acce pting a FEMA "As sista nce to F,r ell~hte rs Gra nl ".
Th is gram is for the co nst,uct ,o n (suppl \' an d in st all at io n) o ( th e generato r.
Cou ncil approved o n l•rst readin g and ,s cons idering o n seco nd rcad111 g /\I.arch 2 1 a Bill for an
O rdi nance acce pt in g th e 20 10 EM PC Speci al Pr o jec r C rant, Thi s gran t is for des ign draw ings an d
spe ,fic at ions .
RECO MMENDED ACTION
O:;aff recommends th at Ci ty Council approve,: by m oti o n, a co r,stru c tio n co ntra ct fo r "En glewood
Police /Fir e Bu ilding Gene r,1tor In st all atio n", in the am o unt o ( S 11S,10 0 to the lowes t res po nsible
bi ddc,, CE Power Systems, LLC.
BACKGROUND , ANALY SIS, AND i\L l rRNATlVES lO fNTl FIED
Elec t,ical requ11 eme nts fo r the Po lice/f i,e Co mp lex haw change d substant i,,lfy since th e buildin g w as
ori gin .ill y co nstru cted 111 19 i I . The fa cili ty :,as been expand ec! io r a new co mmu nicat ions ce mcr, the
Eme rge ncy O pera lions Ce nte r (COC) h,.s bi?Pn loca ted in th e bL1ildin e,, co1nputers an I o th er electr ic.11
systems have be en added, all co r,tr ibu ti ng i o the d em an d o n o ur elect ,ical sy s1e111 ,1n d b ackup
ge ne ra tor requir ement s.
The ex ist ing 85 Kil w ,,tt ge ne r,1tN at the Police/he Complex is 40 )'ears old and is no t ad equa tely
si zed to ba c h ,p the (a c il,ry A 200 Kil o wa n generato r ,s requ i,ed to sup po rt the bui lding.
In Mily, 20 10, c.t.lH rn ntr ,=te tPd wi lh Avp n11 e I Archit Pr ts to p e rform ;1 co de review. p reli m in ary
dra w ings , an d es tim ates fo r a secure ge nerator and encl os urr .. Base d o n u,e est im ates p ro vided, we
hav e elimi nated th e sec ure encl osur r fr om th e scope of w ork
In D ecembe r 2010, staff contra c te d wi th an elect rica l engi n~e, IJ CN [n gin ee rin g) to pr ovi de elec tri ca l •
desi gn drawin ss an d sp ec1fica 1io ns. Th e design was completed in Janua ry an d th e p rojecc was
adveruse d on rebruary B'". Twel • •lec lrical firms a11 end ed a pre-b id m ee 11 ng and w alk-lhrough on
February I r .
FINANCIAL IMPACT
Six Bid s w ere rece ived and op en ed on Feb ruary 1~'' as delalied in lhe J llac h ed Ui d l'rop osal
Tabu la1i o 11 . CE Power Sys l ems , LLC. su b miHe d 1h e l oweSI bid. TI1 is firm h as n o l wor,ed !-,r
Fn glewn nrl in lhP r"l -'C.I. Our referP nc~ chP ck ,1nrl rPse,1rch findi;; lhPir ri1 1;:i lifi cr1 t1nn,; ncrP j'llrthlP .
T hey have succcss full t complet ed J simi k1r gen er .1to r instJlbtion project for the Den ve r She riff
Dep.:Htm ent
Because t he bid came in al a high er amounl lhan eS1ima1 ed, ii is necessary fo r us 10 co niribul e a
h ighe r p ercenlage m al ch 10 fu nd 1h e projecl. Fund ar e available 111 1he Publ ic lm provcmenl Fund
;rnd in th , .. Firp .ind Police hurlce ~ tn rover thP po r1ion of thP co i;;fi;; not i1md erl hy th e grant.
Costs as ~ocia tcd w ith th e pro ject .:ire as fo ll ows :
CE Power Sys cem s (Cons 1ru c 1i on)
Xce l (Elec lrica l 1er mina1i o n s in ch e ab in ec)
lon stn,r l in n r nntingP n<"y
To cal ES1 irna 1ed Cos l
Funding fo r 1h e p roj ecc i, prop osed as fo llows :
FE'v\'\ Ass,s 1ance to Fir e f1gh1 ers gr anc
Puhl1r lmprn\•e men t F11n d (MisrPllanem11; lnf,;,1;tr11 r t11rP ;l r rnunt )
Englc\,ood Fi re J.nd Po li ce D cp ar trn cnts
LIST OF ATTACHME,,JTS
Bid TJ.,ub 1io n
Contract
Total Pr o posed r unding
$119,100
1,500
-----1..1illl
$1 ]5,000
S 90,000
l n,0 00
_1.2.QQQ
$1 25,000
•
• CONTRACT
CITY O F ENGL EW OOD , COLORADO
THI S CO NTRAC T and agree ment, made and ent ere d into this 21st day of March , 2011 , by a nd
be twee n th e Ci t y of Englewood , a mu ni ci pal co rp orati o n of tho Sta te of Colorado here ina ft er
referred 10 as th e "City", and C E Power Systems , LLC wh ose addre ss is 5454 W as hington St.
#3, De nve r, CO 80216, ("C ont racto r"). co mme ncing on the 8'" day of Fe br ua ry , 20 10 , and
cont inui ng for at least te n (10 ) d ays t he rea ft er the City ad ve rtised th at se aled pr o posals wou ld
be received fo r furn is hin g all labor, too ls, supplies, equipme nt, ma te ri als and everyt hin g
nece ssa ry and req uired fo r th e follow ing :
PR OJEC T : Englewood Police/Fire Building Generator tnstallatton
WHEREAS, propc sals pu rs uan t to said advertiseme nt have been re cei ved by t he Mayor a nd
City Coun ci l and have bee n ce rt ifi ed by th e Director of Publ ic Works to the Mayo r and City
Coun cil with a re co mm end ati on that a co nt ract for work be award ed to th e a bove named
Con tracto r who was the lowes t reliabl e and res ponsible bidder th erefore, and
WHEREAS, pursuant to said recomm e ndation the Co ntra ct has bee n awa rde d to the above
named Co ntr actor by he Mayo r and C it y Counc il and sai d Co ntractor is now willin g and ab le to
perform all of said work in acco rda nce w ith sa id adve rt ise ment and his proposa l.
NOW THEREF ORE, in cons ide ratio n of th e compe nsa tion lo be pa id the Co ntract, the mutual
• agreements hereinaft er co nta ine d :
•
A . Contract Do cum ents: It is ag reed by the part ies hereto th at the followi ng lis t of
instrum 1::mts , drawings and documen ts wt1 ict 1 are att ac hed ~r incorp orated by
reference co nst itute and shall be refe rred to either as th e Co ntra ct Doc um e nts or th e
Co ntract and all of said instruments, dra win g s, and doc um ent s ta ken toge th er as a
who le co nstitu te the Contract between th e pa rti es hereto and they are as full y a part
of this agreem ent as if they we re se t ou t ve rbati m and in full :
Invi tation to B id
Co ntract (t nis instrume nt )
In surance
Perfo mn ance Payment Mai nt ena n~e Bond
Drawing sl 11Je ls E 1.0
Ad dendu m No . 1, issued on Febru ary 24 , 2011
B . Scope of Work Tho Contractor agrees to an d sha ll furni sh all labor, tools, supp lie s,
eq uip ment, mate ria ls and eve ryth ing necessary for an d req uired to do, pe rform and
complete all the work descri bed, drawn, set forth , shown a nd incl uded in said
Con tract Doc um ents .
C . Temns of Pe rformance: The Co ntractor ag rees to und ert ake th e pe rformance of t he
work under this Contract wi thin 10 (ten) calend ar days from bei ng notified to
co mmence work by \he Director of Pubhc Works and ag rees to fully complete said
work witl,in 120 (on e -hundre d twenty) calend ar days , olus such extension or
extensions of ti me as may be g ra nted by the ,irector of Public Works in a ccordan ce
wi th the provisions of the Cnn tra cl Doc ume nt !. and Specificat ions .
D. Indemn ifi ca tion: T he City ca nnot an d by this Agrcc menVCo ntro ct does not ag ree to
indemnify, ho ld harm less, exo nerate or as sume tho defense of th e Ve ndor or any ot her
pers on or entity , fo r any purpose . The Vendo r shall defend, in demn ify and save
harmless th e City, it s offi ce rs , ager.ts and emplo ye es from any and all cla im s, de mands,
suits, act ions or proccndings or any kin d o r nature Incl ud ing Work er's Compe nsa tion
clai ms, in any way re f,ulting from or ari sing out of th is Ag reem enVco ntracl: provided ,
howeve r , th at the Vendor ne ed not in demnify or save harm less th e City, rt s offi cers,
agents an d employeris from da ma ge s rc sulling fro m th e sole neglige nce or the City 's
officers , age nts and Employees.
E, Term ina tio n or Award for Conve nience: The Ci ty may te rm inate the awa rd at any
time by givi ng w ritt en notice to the successful ve ndor o r such term inatio n and specifying
th e effective date of such term ina tion, at least thi rty (30 ) days be fore the effective date of
such term ination . In th at ev ent all fini sh ed or unfin ished servi ce, report s, materi al (s )
pre pared or furnished by th e successful firm alter the award sha ll, at the option of the
Crt y, become its pruperty. If th e award 1s terminated by the City as provid ed herein. th e
su cce ss ful firm wi ll be paid that am oun t which bears the sa me ratio to th e tota l
compen sa tion as the serv ices actually performed or materi al f urnish ed boar to th e tota l
servir.es/mate ria ls tho success ful firm co vered by th e award, less pay ments of
co mpensa tio n previ ou sly made. If the award is teITTli na ted due to th e fault of the
success fu l firm , th e clause relating lo term inat ion or the awa rd for caus e shall app ly .
F, T erm in alion of Awa rd for Cause: If, th rou gh any cause , th e succ essful fi rm shall fa il to
..
•
fu lfi ll in a timely and prope r manne r Its obligat ion s o r tt the succe5 sful firm shall violate •
any of tho r,ovena nts , agree ments or stip ulation s of th e awa rd, the C~y shall have the
rig ht to teITTli nate the award by giving v.~itt en notice to the succe ssful fi ITTl of such
term ination and spec ifying the effective date of te rmi na tio n. In th at event, all furn is hed or
unfi nished service s, at th e option or tho City, beoo me its property , an d tho success fu l
fi rm shall be enlrtl ed to recei 'ie just , equita ble co mpensation fo r any satisfactory wo rk
document s, prepa red co mpl eted or materials as furn ished ,
Notwithstan ding th e above . th e succ essful firm shall not be re lieved of the
lia bility to th e City fo r damages susta in ed by the City by vi rt ue of breach of
th e award by th e succes sful fi rm , and th e Crty may wi thh old a ny pa ymen ts
to th e success fu l fi m1 for th e purpose of set off unlil suc h time as the exa ct
a mo unt or d am age s due the C~y from the successful fim, is deteITTl ined .
G Terms of Payment: The Cit y agrees to pay the Contract or for the perfo mia nce of all
th e work required ur.de r lhi s cont ra ct. and th e Cont ractor ag rees to accept as his full
and only compe nsat ion therefore , such sum or sum s o r mon ey as may b£ prope r ,n
accord ance wi th lho pri ce or pri ces se t forth in the Co ntractor's prop os al allached and
made a part hereof , the total es timated cost the reof being one-hundred nin etee n
thousand one-hundre d dollars and no cents $(119,100.00}.
'-1 . App ro pri ation of Fu nds : A t prese nt , $119 ,100.00 has bee n app ropriated for th o
project Notwit hsta nd ing anyth ing contai ne d in thi s Ag reem ent 10 the contrary , in the
ev ent no f un d s or in suffi ci ent funds ar e appro pri ated and bud g ete d by th e govern ing
body or are otherwi se u na vail able in any fol lowing fiscal per iod for which
appropria tion s were receive d with out penalty or ex pe nse except as to th ose portio ns •
o r the Agreeme nt or ot her a mou nts for wh ich fund s have alr ea dy been appropriated
•
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or are otherwise available . The City shall immedialely nolify th e co nlraclor or ,ts
ass igne e of such occurrence in the even ! of such lormina lion .
Liguidalcd Damages: Owner and Conl rac 1or re cognize thal lime is of the esse nce in
this Agreement because of th e public inte re st in health and safety , and !hat the Owner
will su ff er finan cial loss . inconve nience , and level of treat ment degradation if the Work
is not comple le wilhi n the time specified in lhe bid documenls, plus any extensions
the reo f 3t lowed In accordance with lh e General Cond1 t1ons. They also recogn ize lhe
delays , expense and difficull ies inv olved in prov ing , in a le ~I procee ding , th e actual
loss suffered by Owner if lhe Work is not comp lete on lime Accordingly, instead of
,eq ui ri ng any such proof, Owner and Co ntractor ag ree that as liquidated damages for
delay, bu t nol as a penal ly, Contractor shall pay Owner $200 for each day In
excess of the time specified for completion of Work.
J . Assig nme nt: Conlractor shall nol , at any ,ime, assign any interest in this Agreement or
lhe olher Conlracl Documents lo any person or enlily 1Mthoul lhe prior wri tt en co nsenl
.,r Owner , specifica lly including, but without lim italion, moneys that may become du e
a ,d moneys th at ar e du e may not be ass igned wi tho ut su ch co nsen l (excep t to the
extent that lhe effect of this rest ri ction may be limited by law). Any attempted
assignm ent wh ic h is not in complia nce w ith tho terms he reo f s.ha ll be null a nd void .
Un le ss specifically sta ted lo the co ntrary in any written consent to an Assignment, no
Assignmen t w,11 release v · discharge the Ass ign or from any duty or responsib ility
unde r th e Con tract Dor.u me,,ts .
K. Con tra ct Binding : It is ag reea tha t lh1s Con tra ct sha ll be binding on and Inure to lhe
benefit of the p;.r1 ies hereto , th eir heirs . executors, adminis tr ators, assigns , and
successo rs .
L. Con tractors Guarantee : The Conlractor sh all guaran tee thal wo rk and associated
incidentals shall remain in good orde r an o repai r for a period of 1 (one) year from all
causes ar ising lrom defective wo rkmanship and material s, and to ma ke all repairs
arising from said ca uses during such perio d wilhoul further compensa l ion : plus a
slanda rd 2 (lwo) yea r Genera tor Manufactu res Warranty . Th e delenn inalion of lhe
necessi ty for th e repair or replacemen l of said project , and as sociated incide ntals or
any pMion !he reof, sh all re s! en t;rely wilh th e Dire cto r of Public Works , whose
decis ion upon lhe matter shall be final and obligato ry u pon lh e Co ntractor
VARIFICATION OF COMPLIANCE WITH C.R.S . 8-17.5-1 01 ET.SEQ . REGAROtNG HIRING
OF ILLEGAL ALIENS
(a ) Employees , Contract,)rs and Subcontractors: Con lracto r shal l no l knowingly emplo y
or contracl wi l h ?.r il :qgal alie·, to perfonn work under this Contract . Contraclor shall not contract
wilh a sub -cont,;;c1or thal fail s lo ce rti fy lo lhe Ccn tra ctor that th e su b-con tra cto r will not
~nowi ngl y emp loy or co nlract wilh an il legal alien lo perfonn work under !his Conl ract. [CRS 8-
17 .5-102(2 )(a)(I) & (11).J
(b) Verification : Con lre wul pa rt icipale ,n eilh er th e E-Venfy prog ram or the Depart ment
program , as def in ed in C. ,,.~. 8-17 .5-11)1 (3 .3) and B-t 7.5-10 1 (3.7) rns pec lively , in order to
confirm th e employme nt elig ,bil ily of all empl oyees who are new ly fi red for em plo yment lo
perform work unde r lhis public contract fo: se,v iccs . Contractor is prohibiled from using the E-
V erify prog ram o r th e De pa rtment prog ram p ro cedu res to und ert ake pre•emptoyment scree nin g
o f job applicants while this contract is being perform e d .
(c) Duty to Tenninate a Subcontract : It Contracto r obtains actu a l k nowl edge thai a
subcontractor pe r1orm lng wor1< und e r th is C o ntract k nowingly employs or contra cts with an
illegal alien, the Contractor sha ll ;
(1 ) notify the s ubcontra ctor and th e City w ithin three days that the Contra cto r has
actu al knowle dge th at t he subco ntr ac tor is employing or contra cting with an illegal a lien : and
(2 ) te rminat e the subcontract w ith th e subr,ent ractor If , w ;tt1in th ree d ays -,r
re ce ivin g noti ce required pursuan t to this pa ragra ph the sub co ni1•,3,:tor does not stop
emplo yi n g o r contracting wi th th e ill egal alie n ; except tha t th e Cont ractor s hall no t
termi nate th e contract w ith lhc subcontractor if d uring such throe days the subco ntracto r
provid es i n formati o n to estab lis h that th e subcontractor has not k nowingl y em ployed o r
contra cted w ith th e illegal alien .)
(d) Duty to Comply with State Investigation : Conlractor st,a ll comply wi th any re a sonable
request of the Colorado Department of Labo r and Em ploym e nt ma de m th e course of a n
Investigati o n by lhat th e Departrr ~nt is undertak ing pursu a nt to C .R.S . 8·17 .5·102 (5).
(e) Damages for Breach ot Contract: Th e Ci ty may te rm inate this con tract for a breach of
contract, in whol e o r in part , due l o Contractor's brea ch of any section of th is para~ra p h o r
provisions req uired pu rsuant to C .R.S . 8·17.5·102. C o ntractor shall b e lia ble for actual a nd
conse que ntial damages to th e C ity in addition to any othe r legal o r eq uit able re medy the City
may be e ntitled to for a b reach of thi s Contract u nd er this Parag ra ph.
IN W ITN ES S W H E R EOF , th e pa rt ies h ave ca used th ese pr ese nts to be sig ned perso nally or by
th eir d uly authorized o fficers o r age nts and their se al s affi xe d a nd d uly a tt ested the d ay and
year first above \Vritt en .
T h is Contract is executed i n 2 cou nterpart s.
CE Po•..ier Sy&tens
Con tr actor
by .' --L----~ah1 d Ha bibl
Pa rty o f the Second Part Pres1d cnt
ATTEST :
Secretary
CRAIG ADA M GAR DN ER
NOTAR Y PUBLI C
S TATE OF COLORADO
M'r' COMM ISSIO N EXP!A ES 09111 /20! 3
CITY O F ENGLEWOOD
by-,-___________ _
Ma yor
Party of th e Firs t Pa rt
ATTES T:
Ci ty C ieri<
•
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• City of Englewood Bid Tabulation Sheet
Bid Opening : 2/28/11 10 :00 a.m .
•
ITB-11-003, Eng 1ewood Pol ice/Fire Building Generator Installation
B id Receipt of
Bond Addendum
Ve ndor YIN #1 Lump Sum
C E Power Syslerr.s y y s 119,100.00
5454 Wash,ngton St. #3
Den~er, CO 80216 -
Bergalectnc Co,p y y s 128,020.05
2695 W. 3rd Avenue
Dem,er CO 80219
Sturr;eon EJectnc Company. Inc. y y s 136.763.98
12i50 E ast 1121ft .lli.•enue
Henderson. CO 8C540
Naticnaf Electnc Construction, Inc y y s 152 ,000.00
8278 South Newport Court
Cen:c .. :al. CO 80112
K,mr.erly Cons11vction Corp y y s 18 3.990.00
2390 S Kalamath Stre~t. Unit F
Denver, CO 80223
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Fron •,er Mechanical, Inc y N I s :88,292.00
3800 S. Federal B.vd
Englewood CO 80504
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E'llcep tio ns:
Ove rti me
1-f \Group\nro1eC1s\Generatcr at Police F ir e\Btd T.1 oula!1on •Is
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COU NCIL COMMUN ICAl lON
Da le: Agen da 11cm : Subj ect: --Ma rch 2 I, 20 11 : 11 CV Tri -Co unt y H ea lt h Communi ties Pulti11 g Preve nt ion
to \•Vork Gra nt Profess ional Servi ces Ag reernent -
Eng lewood Dow nt own and Medical Dis tr ict
lnmrl PIP <;1r pp f,;, As._p,;;,;;m Pnt t;11 1r ty
Initial e d By:
Comn1uni1 y Dev lop111 n l D pa rtm e nl
I Slaff Source:
Joh n \loboril , Pla nner II
PKEV IOUS CUUNU L ACT ION
Cl tv Counci l wa~ brie fed on he ,llt h-ori 11 ted gran t iu11 di ng pro pm,.1l s submnH~d by Co nununlly
Develo pm ent to Tr i•Cou nty H ea lth Departmen t fo r iunding un de r th e Co mmuniti es Puttin g
Pre\ en ti on to \IVoi k (CPP\,\I ) progt rrnl ,11 Council Stu d ~• Sess ions held on lu nt:-:? I ;i nd Novembe1 ::!~.
20 :0 Co un ci l 1,as se d a bil l fo r an ordinance a l th e Decemu er 20, ~0 10 reg ul,ir Cou n I meeti ng
cs tabli 5hmg ar ln tcrgovc rnm cntJI Agre ement w ith Tn County I l cJlt h in ord er to rece iv e grant
fundi ng for th e [nglewood Do wn tow n Jnd M d1cJ I D,stn I omplete St reets Assess ment Stu dy .
RE COMME NDED ACT ION
Staff re co mm ends Council c1pp rov e: Ov motion, ;,Jro .. ess ,on,11 serv ices ag ree m ent co nt rd cl awarde d
to Fehr and Peers for th e En glewoo d Downiown and Medi cal Distri ct Co mpl e te S!r eets As,ess menl
Study tl11 o ugh a o mpe titi ve RFP p rocess.
KACKGRUUND AND ANALYS IS
Tri -Co unt y Heal th Department ,1 pp li ed ,or and was grant e d fed e ,al st 11m1lus 1u nds au th nr iz ecl by th~
~009 Ame ri can Recovery and Re1 nve tme t Ac ! 10 be used 10 tu ncl th e Communit ies Pu ll ing
P1c \t:11l 1on tu \,V u , k jC PP \.V ) pr u~1..i111 , Tl1 c)l! iu11U ) dl t.• l u b~· Ui)i11l;utcd lui...d ll y i11 )1J1,Jµu 1t u f l1t:dlth•
ori ented p,ojec ts aimed at cur bing obesi ty through th e promouon of hea lt h\' exercise and eatin g
habns .
Co mnn uut y D e ve lop m ~nt subm,ued :i n Jppli c at1 o n to receive gr~int fund ing for the D own 1own ~tnd
Med ica l Di stri ct Complet e Stre ets Assessme nt Stud y. The Dow ntown and Med ical Dis tri ct
Cn 111plP IP S lrPP t" A ... c;e,;,,;,m('nl '-111 cly 1,;, 1111 r nd ed 10 1ak £> ;1 doc;P lo ok at the Ar o,Hlw;1 y anrl O ld
Ha mpd en Ave nu e co rri dors 1n ord er to milk e reco 111111 en dc1 t,ons on how 10 111 ,1 ke th e two cornd ors
more pe destri an-inend ly in order to enco ur age areJ reside nt s, visitor s, and emp lovees 10 w,1 lk more
fr equen tly wit hin and be tween the Downtow n and M di al Di stri cts.
Two firm s we re shor tl isted ior in terviews (1 0 111 a to 1al of tl 1ree submilt fd pro pos,1ls . Af1er ra nkm g
each pr opos .:i l and co ndu ctin g in terviews, th e Ci ty int ervie \\.l pan el co nsist in g of Co mmun it y
Deve lopme nt and Publi c Works staft det e11111n ed th at the co nsu ltin g firm Fehr ,md P •e ,s 1s the bes t
fi t fo r th e pr ojec t. Fehr and Peers proposa l for $88,388 ,s with in th e ddv e r11 se d budge ted RF P
contr ac t am ount
f l,\I ANCIA I IMPACT
Th e C PPVV funds co ve r all ex penses in curr ed by th e ~xoject. No City match ing fu nd s were required
an d n nc hc1\ • · l>l .. ~11 budgeted luwJ rd lh c pr uje<.t.
ATTAC HM ENTS
Fehr and Pee rs Profp1:,1;,10 11a l ~en ices A gr ePm en l
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PROFESSIONAL SERVICES AGR EE MENT
This Professional Services Agreeme nt (the "Ag reemen t") is made as of thi s 2 1st day of Marc\1,
20 11, (t he "E ffec tive Date ") by and bet wee n Feh r and Pee rs, a Ca lifornia ba sed, employee owned
co rporation wi th a loca l Colo rado offi ce ("Consu ltant"), and The C ity of Eng lewood, Co lorado , a
munici pal corpo rati on orga nized unde r \h e laws of the Sta te of Colorado ("Cily"),
Ci ty des ir es th a t Consulta nt, from ti m e lo lim e, provid e ce rt ain cons ult ing services , sys tems
int eg ration services, data conve rsion se rv ices, training services, and/o r relate d se rvi ces as descr ib ed
here in, an d Consu lt an t desi res l o pe rfo rm suc h services on be half of City on the \errn s and condit ions
,et forth herein .
In consi deration of the fo regoing and the te rms herei nafter set fort h and o ther good a nd val uable
co nsid erat io n , th e rece ip t and su ffi ciency of whic h are he reby acknowledged, the parties hereto,
inte ndin g to be lega ll y bo und , ag ree as foll ows :
1. Definitions . The term s set fo rth below
sha ll be defin ed as follows:
(a) "Intellec tu al Pro ~e rty Ri ghts"
sh all mean any and all (by wha tever name or
te rm known or designated) ta ngib le and
in 1r1ng ih le and now known or herea ft er exis ling
( 1) right s associa te with wo rks of authorship
throughout the universe , inc lu di ng but no t
li mited to copyri ghts, moral righ ts, an d mas k-
works, (2) tra demark an d tr ade name ri ght s
and si mil ar rig hts , (3) trade sec ret rig hts , (4)
patents, desig1s , alg or ithm s a nd ot ner
1naus 1nal prop erty righ ts, (5) all other
intellectu al a nd indus tria l prope rty rig hts (of
ev ery ki nd an d na tu re throuy hou \ the u11i ve rse
and ~oweve r des ig nated) (i ncluding logos ,
"rent al" righ ts and ri ght s lo rc mu 1era l ion),
whether arisi ng by opera ti on of law, co nt rac t,
lice nse . or otherwise , an d (6) all reg is tratio ns,
irn tia l app lica tions , renewal s, ex tensions ,
con ti, ua lions , div is io ns or reissues hen=m f now
or he reafter in force (1nclud1ng any rights in any
of lh e foreqoi nq).
(b) "Wo rk Product" sh all mean all
pa te nl s, pa ten t app li calt ons , inve ntion s,
designs , mask works. processes,
me thodologies, copyng ht s and copy rightable
wo rks , trade sec rets including con fid en lia l
11 1formatio11, data , desi gns, rnan 1..•als . training
materials and documentation. formu las,
know ledge of manufacturing p,ocesses,
methods , pr ices , finan cia l and accounti ng da ta,
prod ucts and product speci fi catio ns ond oil
othe r Intell ectual Propeny Rights created ,
de ve loped or pr epa red , doc umen ted and/or
delt ve rer1 by Co nsu lt ant , purs uant to the
prov isio n of th e Services .
2. Statements of W ork . During th e term
hereof and subiect to the te rms and co nditio ns
conta in ed he rein, Con sultant ag rees to
provide, on an i'ls req 11es ted hi'l sis , the
consu lti ng se rv ices, syste ms integrati on
services . data con ve rsion servi ces, tr ainin g
serv ices, and re lated se rv ices (th e "Services")
as fu rth er descri be d in Schedule A (th e
"Stateme nt of Work") for C it y, and in such
addi tiona l Statements of Work as may be
exec uted by each of the parties he reto from
lime lo time pursua nt l o this Agr eement. Eac h
Sta tement of Work sha ll specify the scope of
wo rk , speci fi ca tion s, bas is of co mpen sa ti on
and pay ment sched ul e, es tima te d le11 glh of
time re quired to com pl ete eac h S lalement of
Work , incl uding the es tim ated startllin ish
dales, an d olher re levant 1nformalion and shall
inr:orporate a ll :erms rrnd co ndition s co nlrtineci
in this Ag reemen t
3 . Perform ance of Services.
(a) Performa nce. Co nsultan l shall
perform the Serv ices necessary to co mplete all
proiects outlined 1n a Statement of Wo; k in a
time ly an d pro fessional manne r co nsis\e n: wi th
\lie spec ifi ca tio ns, ,I any , se t fort n in th e
Statement of Work, and in accordance with
induslry standa rds . Consultant agre es to
exercise the highest degree of pro fess ion alis m ,
and to util ize its expe rt is e and creative ta lent s
111 co mp let ing the proiects ou tl ined 111 a
State.mPn l nf Work
(b) Delays . Co nsu lt ant ag rees to
no tify City p romptly of any fac tor , occurr ence,
or eve n! ~u rn ing to ,ts atten tio n that may aff ect
Co nsultant's ab ility to meet the requ iremen ts of
th e Ag re ement , or th at is likely to occas ion any
ma terial de lay in co mpl etio n of the project s
c:rnlemplated by thi s Ag rMmP.nl or any
Stateme nt of Work . Such not ice s hall be g ive n
in the event of ony loss or reassignmen t of key
em plo yees, threa t of strik e. or ma jor eq uipmen t
fai lure . T im e Is ex press ly m ade of th e esse nce
w11h res pect to each a nd every term and
provis ion of this Agre eme nt.
(c) Dis crepancie s. If any thing
necessa ry for the clea r unde rsta nd ing of th e
Se rv ices ha s been om itted from lhe Ag ree me nt
speci fi cat ions or it a ppears th at vari ous
ins truct ion s are in confli ct, Vendo r shall secure
writte n in structi ons from City 's projec t di'ector
be fore pro cee ding wi th th e perf orm ance of lh e
Se rv ices a f-l e cled by such omi ss io ns or
discrepancies.
4. Invoices a nd Pa ym ent. Unless
oth erwise provi ded in a Stateme nt of Work ,
City s ha ll pay th e amo unt s ag ree d lo in a
Statement c' Work w ithi n th irt y (3 0) days
fo ll ow ing th e acce ptance by Cil y of the wo rk
ca lled for In a Sta temen t of Work by City.
Acceptan ce procedu res s hall be ou lli ned in th e
Statem en t of Work . If City d is putes all or any
po rti on of an invoice fo r charges, th en City
shall pay th e undispu ted po rti on of lh e invo ice
by th e due d o•~ and shall provi de th e foll ow ing
nol if,cati on wi ln res pec t to the disp uted po rt ion
of th e invoice . Cil y shall no tify Consultan t as
soon as pos sible of the spec ifi c amo unt
dispu ted and sha ll pro vide reasonable de ta,I as
to t11e ba s is fo r the dispute . Th e part ies shall
th en att empt to reso lve the disputed por tion of
s uch invoice as soon as po ss ible. Upon
resolu tion o f lhe disputed porti on, City sha ll
pay tr Co nsultant the re solved am ount.
5. Taxes. City is not su~je c l to
taxa tio n . No fede ral or o th er laxes (excise,
luxury, transportation, sa les, etc .) shall be
included in q uoted pr ices . City shall not be
ob li gated to pa y o r reimburse Con su ll ~nl for
any taxes attribut ab le to the sa le of any
Services which are imposed on or me asured
by ne t 0 1 y ross income, c apila l, nel worth ,
fronchi~e . pri vile ge , any othe r taxes, or
assessment s, nor a ny of the foregoin g
imposed v n or µaya lJl e by Cons ull a11I. Uµon
wri tten not ifica ti on ':>y City and subsequent
veri fic ation by Cons ult ant , Co nsultan t shall
rei mbur se or credit, as applicable . City in a
timely man ne r for any and al l taxes
er roneou sly pa id by City . City shall pro vide
Consullc,n t w ith , and Consultant shall acce pt in
good fa ith , resale, direcl pay, or olher
exer11pli o11 ce rl ifice,te s, as a~pli ca ble.
6. Out of Pocket Expenses . Consu !l un t
s~.":i be reimb urse d on ly for expenses whi ch
are expressly provided for in a Statement of
Work n• "ich have been app roved in advance
in wr itir ,.. oy City, pro vid ed Cons ultant has
fu rnishe d suc h documc nl alion for a uthorized
expen ses as City may reasonably request.
7. Aud its. Consu llan, shaa ptovide such
employees and independent audilors and
inspectors as City may de signate with
re as onable access to all sites from whic h
SP.rvi ces are perfo rm ed for the purpo ses of
performing audits or inspe cti ons of
C ons ultant's ope ration s and co mplian ce wi th
th is Ag reeme nt. Consu llant shall provid e such
~u ditor s an d ins pec tors any reasona bl e
ass i:;tance that th ey may req uire . Such aud its
sr all be co nducted in suc h a way so tha t the
Services or serv ices to any other customer of
Co nsultant are no t impa cted adve rse ly.
8 . Term and Termination. Th e term of
thi s Ag reemen t shall comrnc ncc on the
Efl ecti ve Date an d shall ~o ;,tinu e unl ess th is
Ag ree men t is termi na ted as prov ided in !his
Sectio n 8.
(a ) Convenience . Cit y may, wi tho ut
cau se and with out pena lt y, ter mi na te the
provision o f Se rvi ces un de r any or all
Statement s of Work upon thirty (30) days pr ior
w ritt en notic e. Upon such lermi na lion, Cily
sha ll, upo n receip t of a n invo ic e ham
Co ns ulla nt, pay Cons ulta nt for Services
actu all y re nd ered prior to the efl ec live dat e of
such te rm ina ti on . Cha rges will be based on
tim e ex pend ed for all inco mplete tasks as
li ste d in lh e appli ca ble Sta tement of Work and
all comp leted task s will be charged as
indica ted in the applicab le Statement of W ork .
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(b) No Outstanding Statements of
Work . E,th er party may termin ate thi s
Agreem ent by providin g lhe other party wi th al
leas t thi rt y (30) days pno r wr1 11en notice of
termi nation if there are no ou tstanding
Slale111e nls of Wo1k .
(c) Material Brnach . If ei th er party
materia ll y defaults in lhe perfo 1ma nc e of any
lerm of a Sl alom<a nl of Wnrk or lh 1$ AQrP.P.mP.nl
with respect lo a speci fic Slalem eni of Work
(ot he r th an by no np ay men t) an d does nol
subs ta ntially cure suc h defa ult ,11thin thirt y (30)
days afte r receiving writte n notice o f such
de fau lt, th e n th e non-d efa ulting pa rt y may
termi nate thi s Ag reemen t o r any or al l
out sta nding Sl alern enl s o f Work by prov 1d1 ng
ten (10) days pr ior written noti ce of termin ation
lo !he defau lt ing pa rt y.
(d) Bankruptcy or Insolvency. E1Iher
pa rty may terminate !hi s AgreernenI effective
upon wri lten no tice statino its int ent ion to
terminate in the eve nt the other oarty : (1)
ma kes a ge neral assig.1 me nt of all or
subs ta ntial ly all of it s assets for the bene ii or
il s cred itor s; (2) app lies for, consents to, or
acq uiesces in the appo intment of a rec eive r.
tru stee, custodia n, or liquidator for its bu sines s
or all or subs tan tially all of its assets ; ('.J ) Il les .
or consen ts lo or acquiesces in, a pet iti on
::ie1:::ki11g I e lit:::f 01 n::0 1 ganizalio 11 um.h:r an y
bankruptcy or insolvency laws; or (4) fil es a
petit io n seek ing re li ef or reorganiza ti on und m
any b ankruptcy or inso lve nc y laws is fil f.d
agains t lh al othe r part y and is not dismissed
wilh in sixty (60) days aft er il was fi led
(e) TABOR . Th e part ies u1dersl and
an d acknowl edge Iha ! each party is subje ct lo
Arti cle X , § 20 of the Co lor ado Constitut ion
("TABOR"). Th e part ies do not 111lend l o
viola te the lerms and requ irem ent s of TA BOH
by th e ~xec uti on of th is Ag reement I! is
und erstood an d ag reed Iha ! this Agreem ent
does nol crea te a multi-fisc al ye ar direct or
indirect debt o r obliga tio n within the me anin g of
TABOR an d , noIwilh sland 1ng anyth in g in thi s
Agree ment lo the co ntrary. all payment
obl1 galions of City are exp ressly dep ende nt
and co nd ition ed upo n the co nti nui ng
avail abil ity of fund s beyond lh e term of City's
cu rre nt fi sca l pe nod en ding upo n l he C1 exl
succeed in g Decembe r 3 1 Fin ancial
ob li ga ti ons of Ci ty paya ble alt er !he cu rrent
fi sca l year are conlingen l upon fun:fs for Iha!
purpose be ing appropnaled , budGe ted. a nd
oth erwise made avai la ble in acco rdan ce wi th
the rul es, re gu latiuns , and ,~50 1utio 11s uf C ity
and applicab le law Up on the , failure lo
app rop ria ,e such funds , this Ag·eement shall
be dee med term in ated .
(f) Return of Property . Upon
le mti nati on of thi s Ag re ement, bo th parties
agree lo return lo th e other all prope rl y
(inc' ding any Con fi dentia l Informati on . as
defined in Sec ti on 11 ) of lhe other party tha t ii
may have in it s possession or con trol.
9 . City Obligations . City will prov id e
tim ely access to City personne l, syste1115 and
,nformat io n req uired for Co nsult ant to perfo rm
its ob li g::i lion s hereunde r. City chall pro vide to
Con sultant's emplo yee s perfonn 1ng its
ohhg~llon~ hP.rP.11 nciFH Al Cit y'!=. prP.m1 se!=.,
wilhoul charge, a reaso nabl e work
enviro nmen t in comp li anc e wit h a ll arplicable
laws and regu lat io ns, in cl uding office spa ce ,
furniture , telepho ne serv ice , and rep roduct ion ,
comp ute r facsi mil e, secretaria l and oth er
ne ces sary equipment , supplies, a nd serv ices .
With res pect 10 all third pa rty hardware or
so ft ware operated by or on beha lf of City, City
shall, <1I nu t:x pt:n se lu Cu11su ll a11 l. ul>t ain all
co nse nts , li ce nses and subli ce nses nece ssary
for Co nsultan t lo pe rfo rm under the Stalemen l s
of Wo rk and sha ll pay any fees or ott1er cost s
associa ted with obtai ning such conse nts .
li cens es ano sublice nses.
10 . Staff. Con sulta nt is an indepen den t
con sullanl and nei ther Co nsulianl nor
Con su ltant's staf f is, or shall be deemed to be
emplo yed by City . C ity 1s hereby conl ra ct1ng
wi th Consu lt an t for the Services described in a
Statement of Work and Co nsult ar,t rese rv es
!he nghl lo det erm ine the method, manner an d
me ans by wh ic h the Serv ices will be
perf orm ed Tl,e Serv ices shall Ile perform ed by
Co nsult an t or Co ns ultant's staf f. a nd Ci ty shall
nol be requi red l o hire, supe rvise or pa y any
ass istants to help Consu lt ant perfo rm the
Se"V ice s und er thi s Agree men t. Except 10 !he
exle~I lna l Cons ult ant's work mu st be
perform ed on or w1l h Ci ty s co mp u lars or City's
ex1s tIng software , a ll m a te ria ls used in
provid ing th e Se rv ic e~ sha ll be provi d ed by
Con su ltan t
11. Confidentir,I Informat ion.
ia ) Obli gali'>r.s . Ea ch party hP.rAlo
may re ce ive fr om the othe r pa rt y informati on
which relate s to to e oth er pa rt y's bu siness,
resea r ch. c!evelo prn ent, l rad c secrets ur
bu s1n tJss affa irs ("'Con lld en ti a l h1forma t1on ·).
Sub Iect lo th e provis ions and exce pti ons se t
fort h in the Co lo rado Open Reco rd s Act. CRS
Section 2 •-72-10 1 el. se q ., each pa rt y shall
protect oil Confiden ti al lnformoti on of th e oth er
pa rt y wi th the sa me degree of care as ii uses
10 avoid una ut horized use , disclos ure,
pub lic ati on o r di ssem in ati on of I1s own
confidential infor mallon of a similar natu re . bu l
in n o P.VP.rl IP.s s th an H reason ab le degree of
ca re . With ou t li mi ting th e generality o f lh c
fo regoin g, e a ch par1 y here to nnr ccG not to
disclose: or permit any oth er p erson or entit y
access to th e oth er party's Confide ntial
In fo rm ation exce pt such di sclos u re or access
sha ll be pe rr:ii tl ed to an em ployee. agent ,
rep rese nt ati ve or independ ent cons11ll:rn l ol
suc h pa rty re quiring access to th e sa m e in
ord er to perform hi s or he r employmen t or
se rvices . Each µa rly she ll i11 su 1 t;: \h ot the il
em plo yees, ag ents repres entative s, and
ind ep en dent co nsul tants are advised of 11,e
co nfid ent ial nature of th e Confide nli ai
Informati o n an d are prec luded from lakins an y
ac tion p roh ibit ed unde r !hie Section 11.
Fu rth er, each party agrees not to alt er or
remove any iden tifi catio n, copyrig ht or oth er
pro prietary rights no llce v,h 1c h in dica tes 11·10
ownership of any pa rt of su cl1 Con f•dential
Inf orma ti on by lhe o th er party A pa rt y h ere to
sha ll unde rt ake lo i mmed iatel y notify l he othe r
pa rty in wri ting of a ll circum stances
surro undi ng any possess io n, use rn kn ow lellg~
of Confidentia l In form ation at any location or by
any person or en tity o th er tha n lh ose
a11 thorized by lh is /\gree menl .
Notwiths tondi.19 the foregoi ng , nothing in this
/\greem en t sna il re 3l ri cl eit her party with
respec t to infor mation o r data identi ca l or
sirnila r to Ih a! co ntained m 11-,e Confide nti al
Information of lhe oth er pa rt y but whi ch ( 1) Iha!
party rightfull y po ssesse d before ii ,.,:eived
su ch informa ti on from lhe o th er as evide nce rl
by written docu mentation, (2) subse qu en tly
becom es publi r1y avai lable thro ugh 11 0 fault of
lf1 al p~Ily; (J ) is sub s~qUt,n lly furn ished
rig ntfu lly to tha t pa rty by a th ird party wi tho ut
restrictions on use or dis cl os ure ; or (4 ) is
required lo be di sclo se d by law , provided that
th e d isciosi ng pa rty w ill e>:e rcise reasonable
eff ort :; 10 notify lhe oth er port y pri or lo
di sclo sure .
(b) Know-How . Fo r lhe avo idance of
doubt neither Ci ty nor Con sultant sha ll b•~
p reve nte d from making use of kn~w-h ow and
prin cipl es learned o r e xperi e nce gained of a
non p ropri cto ry on d no n con fid entia l no tu re
(c) Re medies. Ea ch of ll1e µar1 ies
hereto agree th at 1f any of th em, th eir offi ce rs,
employees or an yone obta ining access lo th e
Con fide nt ial Inform atio n of lh e othe r pa rt y by.
throu g h or unde r th e m , hreaches :-iny prov ic..1on
of th ;~ Sec ti on 1 1, th e non breac hi ng part y
sha ll be en titl ed lo an acco unting and
re payment of all profits, co mpensation ,
com rrn ss 1ons remun e rations and benef 1l s
which th e oreach inQ pany. its offi ce rs or
em pl oyees di r~ct ly or indi rec tl y rea l12e or may
realize as a result o f or grov1 ing o u1 of or in
co nncctirn w ith ilny such breac h. In n ddi lion
lo, and not in limit ati on of th e forego ing , in the
eve n t of any brea c h of this Sectio n 1 ·1, lhe
parties ag ree that the non -b reac hing par ty will
su ff e r irrepa rable harm and th al th e to ta l
r1 m ou nt of m o n01r1ry darn aoes for ;my suc h
injury to th e non-b reac l1ing part y ari si ng fro m a
violation of this Sect ion 11 wou ld be im possib le
to calcula te a11d wou ltl t11e 1 c fo1e be an
inadeq uat e reme dy at law . Accord in gly, 11,c
partie s agree that the non -b reachi ng party
shall be entitled l o temporary and permanen t
in ju ncti ve re li ef agai nst th e breac hing pa rty , il s
off icers or employees and such oth er ri3h ts
a11u re 11 1eu ies lo wl1 ich th ~ 11011-b1ea cl1ing party
m;;y be en hlled lo at law, in eq uity or under this
Agr ee ment fo r any vi olation of th is Section 11 .
Th e pr ov isi on s of ih is Secti on 11 shall surv ive
th e e xp ira tio n or terrn in alio n al th is Aareemen l
for any re as on .
12 . Project Managers . Each party s·1a!I
oesignate one of ,ts em pl oyees to be its
Pr oject Manager un d&-each Statement o f
Work, who sh all dC I for tho' party on all matters
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und er th e Statement or Work . Each party sha ll
nol1fy lne other in writing or any rep lacement or
a Project Manag er . The Project Managers for
each Statement of W ork shall meet as oft en as
eithe r one req ue sts to review the status of !he
Sla l eme nl of Wo rk.
1 3 . W arr ant ie s.
(a ) Author ity Co nsul l anl represent s
and wnrronls th at : ( 1) Consu lton t hac the full
co rpora te ri ght, power and auth ori ty l o en te r
in to this llg ree men l and lo perform !h e ac ts
required of ii here unde r: (2) !he execu tion or
thi s Aqree men l by Con sull an l. and lhe
pc rforma n~e by Consu .•an t of its obliga ti ons
and duti es he 1eu nder , du nu t ctnd wi ll no t
violat e any agreemen t lo whic h Cons ullanl 1s a
party or by 1 1ich it is ot herwise bound und er
any app licable law, ru le or regu lation; (3) when
Px ec11terl ;m C rle hvmerl hy Consu lt ant. thi s
. \greemenl will co nsli l ule l he lega l. valio and
binding ob li!,;a t1on of such pa rt y, enforceable
aga in st suc h party in accordance with its
te rm s; and (•I) Consullant acknowle dges !It al
City ma kes :10 rnp resent ations. warrant ies or
agreemer,1:; ·elat ed lo th e subj ect mailer
hereof that are not express ly provided for in
th is Agree rnen t
(b) Service Warra nty . Con su lta nt
wa rra nts that il s emp loyees and con sultant s
shall have sumcienl skill , k no wledge, a,1d
tr ain ing to pe rforrn Se rvr ces and t11al !h e
Services sha ll be performed in a pro fessiona l
and work manlike ma nn er.
(c) Po rs onnot. Un less a specific
nun1ber or emp loyees rs se t ro rth rn the
Stal emenl of Wor k, Cons ull ant wa rran ts ii wil l
provid e suffic ient em pl oyees lo cC'r;,.-,Je le the
Services ordered w1lh 1n th e app r1c.,Dle lim e
fr ames eslabl 1s hed purs uant lo thi s Agreeme nt
or as se t rorlh in !he S!alement of Work .
During the course of performance of Services .
Ci ty may . fo r a n y or no rea son , 1eques!
rep l~ce m onl of an e mployP.e or ~ proposed
e mp loyee . In such even!, Consulta nt sha ll.
w rlh1 n frve (5) work in g d3ys or rece ipt of such
re~uest iro m City , prov ide a subst1,u l e
employee or sum c ienl skil l, knowledge , and
tra ining to perform !he ap plicab le Serv ices
C onsultant sha ll requi re emp loyee s prov iding
Servrces at a City loca tion lo co rrr~ly wit h
app licab le City secu nty and safety regu lat ions
and policie s.
(d) Compensation and B enefit s.
Co nsultant s hall provid e for and pay th e
co mpensa ti on of em ployees and shall pay all
taxes, co ntrib ulions, and bene fits (s uch as , bu t
not limit ed l o, wor ke rs' co mpensation benerils)
w hich an emp loyer is required to pay re lat in g
lo th e employme nt of emp loyees , City shall not
be liable 10 Co nsu ll a nl or lo an y employee for
Cons· 1ll anl's failure lo perfo rm it s
compensa ti on , be nent, or lax obl igation s .
Consul la nl sha ll inde mnify, defen d and hold
Ci ty harml ess from a nd aga inst all such laxes,
con lri bulion s a nd b~nent s c..:nd wi ll co mµly with
all assoc iated governmen tal reg ula' ,e ns.
inclu ding th e filing of al l necessary reports and
re turn s.
14 . Indem nification .
(a) Co nsul tant Indem nific ation .
Consultan t shall inde mn ify, de fend and ho ld
harmless Crly, ils directo rs. offi ce rs ,
emp loyees , and agents and the heirs ,
executors, successo rs , and pe rmilled ass ig ns
of any of !h e fo rego ing (!h e "C ity lnde mnite es")
fro m and agai nst all loosec, clai ms, obligations,
demands, assessrnPn ls, fin es an d pe nallies
(whe th er civil or criminal), hab1 lil ies . expenses
and cos ts (in cludi ng reasonab le fees and
disbursemen ts of lega l counsel and
acco unt ants), bod il y and o th er perso nal
injuri es, da mage lo tang ible property, am.I
other da rnao es, or any kin d nr na tu re , suffered
or rncu rr ed by a rrty l ndemnilee d irectl y or
1nd1 rect ly arrs rng from or related lo: (1) any
neg lige nt o r in tentio n a l act or omission by
Cons ullanl or ils rep resen tatives in !h e
performance of Cons u ltant's obligations unrle r
th is Ag reemen t, or (2 ) any ma ter ial breach in o
represen l al1 or., warranty, co venan t or
J bhgatron of Consu llan l con tained in !his
Agreement.
(b) l nfringe m enl. Consultan t will
rnd em ni ry, defend , and hold Ci ty harmless from
all l ndemnifiab le Losses arisi ng fr om a• y th ird
party clai ms that any Werk Produ ct or
met hodology sup,lied by Consu ll an l infrin ges
o r mis appropriat es any lntelle:lual f1ro pc rt 1
rig ht s of an y thi rd party ; prov id ed, howeve r,
tha t th e foregoing indem nifica tion obli gnlion
shall no t apply to any alleged in fri ngement or
misapproµm1tio11 based on : (I ) u se u f the
Work Product 1n combinat io n with product s or
se rvices n ot provided by Co nsu lta nt to 1he
ex tent that such infringement or
ni isRfl flror,rnation wo, ,trl havP been Rvo iciArl ,f
suc h oth er products or service s had no t be en
used: (2) nn y modi ficotion or e nhancement to
th e Work P rodu ct made by City or anyone
o the r th an Consulla nl or its su b-co nsu ltant s or
(3) u se of the Work Product othe r tha n as
permitted under th is Agreemen t.
(c) Ind emnification Procedure s.
Notwith-stRnding c1 nylh ino else conta111P.rl in
thi s Agreement, n o obligat ion lo in demnify
whi ch Is sci fo rth in th;o Se ct ion 14 oh J II apply
un less th e priny c.:uimi ng ind e mn fi ca ti on
nolifies the other party as soon as p na ,;ti u 11JI ~
to avoid any pre1ud1ce in 1he claim, su it or
proceeding of any matt ers in respect of wr.ich
th e indemnity may app ly and of which th e
not ifyir.g p a rty has knowledge and gives th e
other p arty th e opportun ity to control th e
response th eret o and the de fense th ereof;
provided, howeve r , that th e po rt y cla imin g
inLli,11 ,niri~o tion shall h ave the right to
parti cipate in any lega l proceedings to con :est
and defe nd 1 claim for ind e mnifica 1ion
invofv,ng a third party and to be repr ese .'.ed by
,ts own att ornf'ys , all at such part y 's cos t and
?.x pen se; provirlecl further , however, th at no
settle m ent o r compromise of a n assert ed third-
pa rty claim o th er th an the paymcnl/money may
be rna do w ith out th e pr ior wri tt en consent of
the parly claiming indemrn l1t:a liun .
(d) Immun it y. C,t y, :Is otr ,cers , and ,ts
employees , are retyin g on . an<J do not waive or
int end to waive by any provisio n of th is
Ag re ement, th e m one tary tim il ations or Any
oth e r rig ht s , im munities, a nd prate cti, 1s
p rov ided by l he Co lo rado Governmen tal
Immunity Ac t, c..;,R.S . 2 4-1 0-101 et st:q., as
from lime to time am ended , o r otherw ise
avail able to City , its office rs, or its employe es .
15. Ins ura n ce.
(a) R equirem ents. Con su lt ar :• ag rees
10 ke ep ,n lull force Jnd effect .:ind mninta in at
its sole cost and expe n se the followin g pol ic ies
of in~urance during the ter m of th is Agroeme nt:
( 1) The Consu ltant shall co mply
with the Worke rs· Comoe nsa t,o n Act of
Co lorado t•nd sha ll provide co mpen satio n
ins urance lo 1,rotect the Ci ty fro m and against
any and all v, v rkers ' Compensa ti on cla im s
ari sing from pe,iocm~nr.i, or lhP. wnrk unde r
this co ntract Workers' Compensa tio n
in:;ur ,m cc mu~t cove r ob liga ti ons imp o~e d by
app lic~ole la w s for any employee engaged in
the pe rfor mance of wo rk urn.ler U,is con trac t, as
well as 1h e Employers· Liab ility w11hin tn•
minimum sta tut ory li mi ts.
(2) Commercial General L1ab1 lity
lnsu rnn r.P. nnd ;::iu ln li;1 hil1ty ins ur an ce
(in clud,ng cont ractua l liabi lity in surance)
providing covernge fo r b odi ly injury and
p1opcrty damage wilh a co m bin ed sing le limi t
of no t less than ll11ec 11 11ll iu11 <Jo ll 01s
($3 ,000 ,000) per occurrence .
(3) Pro fe ssional Liabi lity/E rrors and
Omiss ions Insu ra nce cove ring acts. e rro rs and
om is sicns a risino nu t of Consullanl's
opera tio ns or Services in an amoun i. not less
th an one m illion dolla rs ($1,00 0,000 ) per
occ urren ce .
(4 ) Employee Dishone sty and
Computer Frau d Insura nce cove ring tosses
arisi ng out or or in connecti on wi th any
fr aud ulen ; or dishon es t ac:s co mmitted by
(,o nsullan t pe rso nne l. a ct i n □ ~lnnA nr with
oth e rs, in an a mount not le ss than one million
dollars ($1,000,000) per oc cu rrence .
(b) Approved Companies. All sue t,
insura nce s hall be procured ·• ·ith suc h
insu rance cornpan,es of good stand ing,
;J ermi tt ed lo do hu s,ness in th e cou ntry, sl ate
or te rri tory where the Se rvi ces are bein g
performed .
(c) Certifi cates. Co n sultan t ,hc>II
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provide City with cer ti ficate s of in suran ce
ev idencing compliance w ith this Section : 5
(incl ud,ri evidence of renewal of in sura nce) •
si~ned by ,iuthor ;zed rep resentatives o f the
res pecl1vc earne rs :or each yea r !ha t this
Asreemenl is 1n effe r.t Cer tiri cri tes of
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ins urar .,e wi ll list the Cily of Eng lewoo d as an
ad ditiona l i11 sured . Ea ch ce rt ifi cate of
in surance shall provid e th at the iss uing
co mp any shall not can cel, reduce, or otherwis e
11 ,ate ri all y chan ,e th e insur ance afforded und e r
th e above policies unless thirt y (30 ) days '
not ic e of suc h cancell atio n, re d ucti o n o r
material chang e has been provided to City .
16. Ri ghts i n Wo rk Product.
(a, Generally . Ex cept as $pecifi ca lly
agreed I~ th e cor trary 1n any Stat emen• of
Wor k , all h te llec tua l Property Rig hts 1n an,.I '.o
he War Prod uct produced o r prov id•~d Lt y
Co nsu ltan t under any Stateme nt of W ork shall
re ma in th e prope rty of Consulta nt. Wi th
res pec t to the Work Product , Co nsul tant
uncondi tiona lly an d irrevo ca bly gra nts to City
du ring the te rm of such Inte lle ctua l Prope rty
Ri ghts. a non -exc lusi v~. irrevoca ble, pe rpetual ,
worl d wi de, full y pa id and ro yalty-f ree license ,
to re produce, create de ri va tive works of.
distribut e, publicly perlorm and pu blic ly disp lay
by a ll mea ns now known or later dev eloped ,
su ch In te ll ect ual propert y Rights.
(b ) Know -How . No~v ithst::i ndin g
any th ing to the co nt rary herein, ea ch party and
it; res pec tive per so nnel and consultan ts shall
hP. fr ee to use and employ its and lhei r gene ra l
s'<,lls , know -ho w, an d e9erti se, and to use ,
dis close , and em plo y any gene rali zed idea s,
conce pts, kno w-hJw , method s, tech niques , or
sk ill s gained or learn ed du rin g the cou rse o f
any ass ignme nt , so lon g as ii or th ey a cqui re
and apply such rnf orma tr on withou t c1isclos ur e
of a ny Co nf id ent ia l lnformR tion of th e other
party .
17 . Relat ionshi p of Parties . Consultan t is
acti ng only as an ind ependent co%ultan t a nd
doe s no t un de rta ke, by this Ag,ee ment , any
Stat eme nt of Work or othe r nise . to pe rf orlT'
any obliga tion of Cit y, whethe r regulatory or
contractua l, or to as sume any res ponsibil ity fo e
City's business or ope ralro ns. Ne ither party
shall act or rep resent rlsel f, directl y or by
im;lica ti on, as an ag ent of th a ot her , ex ce pt as
ex pr ess ly aut ho rized in a Stat emen t of W ork .
18 . Complete Ag r eeme nt. Th is
Ag re eme nt con tains th e en tir e agreeme n,
bet we e n th e pa rti es hereto with res peC't to the
matt ers cove red he r ein .
19. Appl icabl e Law . Co nsulta n t shall
co mp ly wi th all appli cable law s in pe rfor min g
Sa rvi ces bu t shall be held ha rm le ss for
vi ol ation at any g overnme ntal pro cu re ment
regulati o n to which it may be subj ec t but to
whic h re ference is not made rn the ap plicab le
Statemen t of Work. Thi s Ag reemen t sh al l be
co nstr ued rn accord ance w ith th e laws of the
Sta te o f Colora do. An y action or proceedi ng
broug ht to inte rpret or enfo rce the prov1s1ons of
thi s Agreeme nt shall be brough t b efo re the
state o r federa l co un situ ated in Ara pahoe
Cou nty , Col orad o an d e ach pa rt y hereto
conse nts to ju risc icti on and ven ue be fo re such
cou rts.
20 . Sco pe o f Agreu ment. If ll 1e scope o f
any pro v,sion s of th is Agreeme nt is too broad
rn any respec t whatsoev er to pe rmit
enforcem e nt to ,ts fullest ex tent , then such
prov is io n shall be enfo rced to the max imum
ex tent permitted by law, and th e pa rties hereto
con sent to and agree that su ch sco p e ma y be
j ud1c1 al ly mod ified acc ord ing ly an d that the
who le o f such pro visio n of this Agr eeme nt shall
not th ereby fai l , bu t that the scope of such
prov isio n sha ll be curt ai led onl y to the ex tent
nec essary to co nform to law .
21. Add ition al Work. After receipt of a
Sta teme nt of Wo rk , City, wit h Consu ltant's
conse nt , may requ es t Consult ant to und ertak e
add iti on al wcrk with respe c t to such Sta tement
of Work . In such event, C ity and Con sult a nt
shall e xecute an a<.Jd enduni to the Sta temt:nt
of Work spe cifying such add itional work and
the com pe nsation to be paid to Co n sultan t for
such additiona l wo rk.
22 . Sub-c o n su lt ants . Co nsultant m ay no t
sub con trac t any of th e Service s ta be prc•;i ded
hereu nder without t he prio r written conse nt of
C,ty. In the even t of a ny pe rmittc \l
sub contract ing, the ag re em en t wi th such third
pa rty shall provide that, w it h re •pe ct to the
subcontrarted wo rk , suc h sub-co nsu lt ant sh ~II
be suc;f.•ct to all of the obliga tion s of
Consultani speci fi ed 1n tl 11s Ag,ee 11 1e nt.
23 . Notices . Any nnlir.P. r rov ,ded pu rsua nt
l o th is Ag ree ment chall be ,n wr itin g to th e
partie s al the addresses se t forth below and
shall be deemed given (1) if by hand delivery,
upon rece1p 1 th ereof, (2) th ree (3) days aft er
deposit ,n th e Unit ed Slate s mail s, pos tage
prepaid. ce rtif ied mail, re turn rece ipt requested
or (3) one (1 ) day aft er deposi t with a
na ti on ally-r ecognized ove rn ig ht courier.
specifyin g overnigh t pri Qli ly delivery. Either
party may change its adc ress tor purposes of
!his Ag ree m ent at an y lime by giving wrill en
no ti ce of c uch chonge lo the oth er po rty
ht:IEJI O.
24 . Ass i gnme nt. Thi s Ag ree ment may not
be ass igned by Consultan t with ou t the prio r
vm lle11 co 11 se11 1 o r c ,ty. ExceµI ro , th e
prol11b 1tr on ot an ass1qnme nl co nta ined in the
preceding se n te nce, thi s Agreement sha ll he
bi nd ing upon an d inure to th e benefit of th e
ll e 11 s, sucGes~ors a 11 d ass 1g11 s uf th e p~11li us
hereto
25 . Th ird Party Bonoficiarios . This
Agree111e11 t is crn t~retJ into so lely fo r the be nefit
of the parti es he reto and sha ll not con fer any
right s upon a ny perso n or entity not a ~a rt y lo
thi s Agreeme nt .
26. Headi n gs . Th e sect ion hea dings ,n
thi s Agree me nl rtrP. snlP.ly for r.onwmi P.nce ;:md
ohall not b e concidered in its interpretation .
T he recitals se t fort h on th e fir s t page of this
Ag ree ment are inco rp orated into the body of
thi s Ag ree ment. Th e eihib,ts referred to
th roughout th is Agree ment an d any Statement
of Work pre pa re d in confonna nce with 1111s
Ag reement are incorporated into this
Ag reeme nt .
27. Wai ve r . Th e fail ure of eit her pa rt y at
any l ime to requi re pe rbrmance by !he oth er
pa rty of ,;ny p ro vision of thi s Agreement sha ll
no t effect in any way th e full right lo require
su ch perfo rm ance at any subse quen t ti me ; nor
sh all th e wa iv er by eithe r par ty of a breach of
any provisio n of this /,grec mcnt be take n or
held to be a w aive r of th e provi sion itself.
28 . Force Maj eure . If r e rf orm an r,e by
Consult a nt of any se rvice or ob ligation u nder
th is Ag reement is p reve nt ed , restricted,
c1 P.layed or int erfer ed w,t h by rea~nn of la bor
dicputeo , strikes. acts of G od , "oodo, lightning,
seve re ,v eat her , ~hortage s of materia ls.
rati or:119 , utili ty or co mmu nicatio ns fa ilures.
ea rthq uakes, wa r, revoluti on, civ il c ommotion,
ac ts of p,blic enemie s , blocka de, embargo or
any law. order . proclamatio n, regula ti on .
ord in ance . de mand or req uirem e nt hav ing
le gal eff ec t of any governmen ta l or jud icial
autho ri ty or repre sen tati ve af any such
govern men;, or any other ac t wh ether sun ,la r
or diss imilar to those referred lo in thi s clause .
wh ich ar~ beyond the re ason~bl e con tro l of
Co nsullan l, th en Consultant sha ll be excused
lrorr, such p erf ormance to th e exte nt ol such
pte\·P.n':,m, rn str ir.lin n. rt e l8y o r inte rference If
the ~cried of ouch delay exceeds th irt y (30)
days City :n ay, wi :l,uul li alJ ilily. term inate the
aff ected Sta lemen : of Work(s) u po n wri llen
no ti ce lo Co nsull anl
29 . Tim e of Performance . Ti r:1e 1s
ex pres sly ma de ol th e essence with res pe ct to
each anrl P.vAry lerm ;,nrl p rovision of this
Agre emen t
30. Permit s. Cons ult ant sha ll at ,t s ow n
ex pense se cure any anrl ;il l lir.e n ses. permi ts
or certifi :ates that may be requi red by nny
fede ral, stale or loc al stat ute , ordinance o r
regu lation fo r the pe rformance of !h e Services
un der th e Agr~ement. Consultant s hall ;itso
co mply with the provis ions of all Applica ble
Laws in performi ng the Services u nder the
Agreement. At it, own expe nse an d at no cost
to Ci ty , Consu lt an t s hall make any change .
alteratio n or modifi ca ti on that may be
ne cc sary to compl y with any App li ca ble Laws
th at Cons ultant failed lo co mply wi th al th e
tim e of perfo rm ance of the Services .
31 . Med i a Releases . Ex ce pt for any
ann ouncement inte nded so lely for inte rn al
di stn bu ti on by Co ncu !t::m t or ony dt !:;cl ocu ro
1e4uiretJ IJy leya l, accoun t,ng. or rey ulalury
requirerr.ent s be yon d the reasonab le co ntrol of
Co n sult ant, all media releases. puhl ic
ann ouncements, or publ ic di scla suro~j
(including, but not limit ed lo. promotio na l or
ma rke ing mate ri al) by Cons ulta nt or its
emplo yees or agen ts re lating to this
Agree ment or it s subjec t mailer. or in cl ud ing
th e nam e. trad e mark, or symbol o r Cit y. shall
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be coord inate d with and app roved In writ ing by
Ci ty pr ior to the re lease thereof Consultan t
shal l not represen t directly or indirec tl y that any
Services provided by Consulta nt to City has
bee n ap proved or endorsed by City or in clude
the name , trade mar,, or symbol of Ci ty on a
li st of Consultant's customers with ou t Cil'/s
express written con se nt.
32. None xclu s iv ,'? Mnr,<c t ond Purcf-ase
Right s. It is expressly und erstood and a9re ed
tha t thi s Agree me nt does nol grant to
Co nsultant an excl usivu right l o provide to City
any er all of t11 e Services and sha ll not preven t
City from acouir ing frorn other supp liers
servi ces sim ilar to the Serv ices . Con sulta nt
8grees that acquis it io ns by City pursuant to
this Ag reeme nt sha ll nei ther rest ri ct the right of
Ci ty to cease, acquiring nor requ ire Cil y to
cont inue any leve l o f such acquisitic1ns .
Estima tes or forecasts furn ished by Cit y to
Consultan t pri or to or du ring the term of th is
Agreeme nt shal l not co ns ti tu te commi tments.
33 . Survival. The prov isions of Sec tion s 5,
8(9), 10, 11 , 13 . 14 , 16, 17 , 19 , 23, 25 and 3 1
shall survive any exp irat ic n or termina ti on for
any reason of this Ag reeme nt
34 . Verificatio n of Compliance with C.R .S.
8-17 .5-101 ET .SEQ. Regarding Hirin g of
Ill egal Ali ens:
(a ) Employee s, Consultant s and
Sub-con su\!ants : Co nsulta nt sha ll not
kn c1wi ng iy em ploy or co ntract with an illegal
alie n to parfo rm work un de r thi s Co nt ract.
Conc u1tc1 c1 sh all not cont rac t with a cub
con sult ant that fails to certi fy to the Consultant
th at the sub-consu lt ant will no t ,now1naly
emp loy or co ntract with an illegal alie n to
perfo rm wo rk un de r thi s Co ntra ct. [CRS 8-
17 .5-102(?)(a)(I) & (II).J
(b) Ve rification : Cons ult ant will
pa rticipa te in eith er th e E-Ven fy program or th e
Departmen t program , as defined in C.R.S . 8-
17.5-101 (3 .3) and 8-17 .5-101 (3 .7),
respec ti ve ly, In ord e r to conf irm the
employ ment eli g1b1lity o f all em ployee s who are
newly hired fo r empl oy ment l o pe rform work
undF.· this public contra ct for se Iv Ices.
Co •1su1t anl Is pro h1b 1led fr cm usin g th e l:c -Ve rify
prog ram or the [J epa rtment program
procedures to undertake pre-emp loyme nt
sc reeni ng of job app l icants whi le th is contract
is be ing pe rformed .
(c) Duty to Terminate a
Subcontract: If C:i n sultant obtains ac tua l
knowledge tha t a sub-con sultant pe rformin g
wo rk unde r thi s Con tr act know ing ly employs or
co ntrac ts with an il legal alien, the Consult an t
shall :
(1) notify the sub -co nsultan t and
!h f! City withi n lhrP.e nays l ha l fhfl
Co nsultan t has actua l knowledge tha t
the sub-co ns ulta nt is employ ing or
cont ract in g with an ill ega l a lien : a nd
(2) te r mina te the sub con tract
with the sub -s onsullan t if, wi th in three
days of rece iving notice requi red
pu rs uant to this paragraph th e sub-
consu lt ant does not stop e mp loying or
con tra cting wi th th e illegal a lien ; exce pt
th at the Con sultant sha ll no t term inat e
the con tract w ith th e sub-cons ultan t if
du ring such three days tho sub -
cons ultant provi des informa tion to
es tablish that th e sub-consul tant has
not kn ow ing ly e mployed or cont racted
wi th an ill ega l alien
(d) Duty to Comply with Stat e
Inves tig a tion : Cons u ltant shall comp ly with
any reasonab le request of the Colorado
Department of Lab or and Em ploy ment made in
the course of an inves tigation by that th e
De partmont is und ert a ki ng purs uant to C.I, S.
8-17.5-102 (5)
(e) Damag es for Bre a ch of Contract:
The City may termina te th is co ntract fo r a
breach of co ntra ct. in whole or In part , due to
Consult ant's hreach o i any section oi th is
paragraph or provisio ns required pursuant lo
CRS 8-17.5-1 02 . Cons ultant shall be lia ble for
actual and con seq uentia l dama ges lo tt·e City
in addition to any other lega l or equit ab le
remedy l~.e City may be entitled to for a breac h
of th is Cont ra ct un de r tl1i s Parag raph 34 .
IN WITNESS W HEREO F , the pa rt ies lo this Aq rec mc nl have caused 11 lo be exec ute d by their
au tho riz ed office rs as of th e day and yea r firs t a')ove w11 1l en. Th is Agree ment may Le exe cu ted in
co unt erp art s, e,i c h or which sh,ill hP. rl eemed ,in orig in a l, hut all of whic h log e,lh er sh~II r.o nsl itu le on e
an d th e same ins tr um ent.
CITY OF ENGLEWOOD, COLO! ADO
By: ----::IS,--,g-n""'a,-,.,--,oJc-----------
(Pri n t N:11110 )
lillc : _________________ _
Date: _________________ _
ATTEST:
City Clerk
(Ct>nsultant Name) /
Addross
C ity , State, Z~e
By :(-_..:.;--.?,..---------z
\ _,.,,,,..7 (Signaturu Y
{Pri nl Norno)
Title:
Dat e: _____________ _
,o
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SCHEDULE A
STATEMENT OF WORI<
Englewood Downtown and Medical District Complete Streets As sess ment Study
Funded through Tri-County Health
Communiti e s Putting Prevention to Work
Grant
PRO J EC T MANAGEME NT/PRO.IE CT ADMINISTR AT ION/MEET INGS
Projec t Management I Administration /QA/QC
Jere my Klop, Fe t,r & Peers Pr0ject M anager , w 1I coord ina te w ith the Ci ty o n a bI-week.ly basis to ensure the
projec t scope. schedule, and tas k bu dgets are affective ly managed .
FP hr & PP.ms expects to he in Engl ewood at lea•,t every month du ri ng critical pro ject execution period s and will
be access ible lo the City's ProJ ec t Man age r al any time wilt, a cornmi l men t io re tu rn calls/ emails as soon as
possible and wi th in one day of rccr:,,t. Feh r & P ccr5 will prepare monthly progress reports summari zing !asks
completed du ring lhe previous month.
Th is lask inc ludes
• Proicct Management and Coard1nat1o n w it h r.i1y S t~ff
• Project Ini tiation and Scop ing
• OAJOC uf D t:ilivera bles
• ::l ect rornc Submittal of A ll Deliverables {u nless otherwise noted)
Me e ting AHend a r1 ce
Fehr & Peers will pr epare for and attend up to 8 proJcct m ee11ngc . Exc1;;o t where no te d, ai :east two Fehr &
Peers learn sla ff w,11 be ,n a\lcndance al all meeling s over \he project's 8 monlh du ra lion .
• Kick -Off Mee l inq (1) -T he Fehr & Peers team w ill a\lend a l.ic k-oft m eeling in Englev.ood al the
init1at 1on cf t11 e pro jec t.
• Project To.:im M ee tin gs (6) -A ssum es in -pe rson mce\lr.gs wou ld take pl ace six t•mcs dunng lh c
aoproximately 8 montl·, pro1ec t schedu le The Fel·1r & Peers P:ojc ct M anager will a nuncl all meetings,
a.i d one r s hr & Peers sta ff w1il a tten d up to two P ,uicct Tew n 11lt:!t!li11y~
Subconsul tants will atte nd se lect meeting s basP-d on their in volvement w11 h specific projec t tasks.
• Projecl work shops (2)
• C ity Cou nc il M ee11ngs (2)
TASK 1 -DEVE LOP PUBLI C INVOLV EMENT PLAN
Ta sK 1.1: Public fnvo fv emenr Plan
The Fehr & Peer~ team w ill work v,l\h the Ci ty to develop a br ief (2-3 pa£eS) D raft and F ir 1al Pu blic lnvo lve11ent
Plan. The Pubhc Involvement Pl an w ill prov ide specific s about outrea ch , includ in g ide:it1fication of key
~ta ke h olcor grrnips such as Sout h Broadv,•ay 81D , lhe f\ll 1a nc e for Com me rce 1n Enslewood, SwPCi1i;.h M Pdical
II
Center, Cra19 Hos p11 al , and 1h e M all ey Serna , Ce nt er , as we ll as area res idents , an d 1lle rested mcmllers of lhc
qe nera l pub lic The 0 ra:I P ub lic In volvement Plan will be re viewed by ci ty slaff before Jeing fin a llted . •
We a ssu m e lh C1Iy·s Pu:>lic Outreac h Depa rt ment :;tat! 111111 secure meet 1n~J locat1ons , provide meeting
announcerr ent materials , a nd noiify me •nbe ,~ ol th e puolic usin g th e City's telephone cal l out sys tem and email
i1st c evcl opcd for the projec t.
Dr:.:IIVt:Jlo;.J /;(t;J~.
• D rr.1!: Pllbllc lr:valvoment Plan
• F in al Pub/J c l nvolverrent Plar1
Tas k 1.2: Web site and Med;a CoordinJ tion
Fell~ 6 Peer~ a nti ll 1e Ci l y w ill col lC1 l.)OrrJ lt: lu Ut:veloµ cl µreject website fo, lh e pro ject. The m.1In proiecl website
will :;e devtlop~d. hv~h:::U , dt1l.l 111;;111\ou1 t=U Uy F~!u & Peers . reh r & Pt.!c rs w ill develop a scp i'.l r ate w c b si l c u s1o,g
II e wu1dp 1css suflwcu c µ1uyrc1 111 tl 1d l w ill u1:: linkL'll 10 th e Ci ty's wt:b~ite . The pro ject site will co nt1:1 in a p roject
i.;c:1 le 11Uo1, c1 wd;!uy, ct r HJ sever di i11t i::rcL.l 1v1: ft:a lut i::s lo survey , po ll v si1 o r :; l o the site. While part of the si1e will
U,.:: oµt::11 tu tl1 t: µul>liL. d11U ust:LI tu o btain pu l.Jl ic CLmrn ents an d suggestion s, it will al so be used fo r proJ CCt l earn
L,.u l1..ilJur a 11cm c1 n t..l tile pus1 i1 1y of inle ll r·1 p1 uduc ts a nd delive ra bles
Fe hr & Pee r s will a lso develop .1p l o two proJ ecl newslett ers and p ress releases sum m ari zing the l~lP
e if o rt s a nd annou1cm£ Worksh op dates . Press releas es and newsle·.te ·s will b provided to the Cit y 1n o .. , .-ti •
fo rm a t for di strib ution by the City .
IJel,vorables:
• Project w etJstte
• P,ujocl newsietw,s m digital format(2}
• P,e ss rele.1ses in -:J1gital formtit (2)
Ta sk 1.3: Projec t Wo rk s hops
The Fe fir & Peers team will lead a r,ig hly parti cip atory se ries of wor kshops that will alt ew pr o1ect stakoholders to
pldv a key ro le .n developrng the Pla n. The v.o rkshops wi ll be div ided into topic area s
file for m at of workshops will a llo w fo r til e p resentat io n ot broad mob1IHy concep1s a no ideas Jrnn l Ci ty
Co unci l /Pl an ni ng Comrrnss1o n workshops will be des Ig ~ed to present m ure de tailed conce pts and mob1I ty
alte rnauvcs as l hcy app ly to specific proJe cl recom mendat1 o ns
Deliverabl es .
• Worksl1 op matanals (Boards a11<1 PowerPoint presen ta tions) •
• TA SK 2 -MU LTI-MODAL TRANSPORTATION DATA CO i LECTION AND ANALY S IS
Ta sk 2.1: Baseli11e Condition s A ssess ment
Al the O\,ts ct of t,,e p<o1ec t, /he Fehr & Peers team w ill wo·k w th Ci ty stafl to focus effor ts within a project s:u d y
.:1rea g enernlly mc luding 'he Broadway rind 0 '11 H ampdP.n r.o m dors in the Oownlown c1nd IAedir.r1 I D1s1rtr:I We
wi ll rev ie w l hc prior study work products an d pe rfo rm a ,,,mdshield survey of C)IIS t1ng tra vel conditions w1tt11r the
J101cc.:t ~;t udy d ied d lld 111e adjacent nt:d~hl.Ju •huods Topic~ l11dl w ,11 b e adtJr~s~t:aJ In d :;,umrnary ducume::n t
nclu de :
• Parking Conditions : We wi ll summa rize the p1evmus planning efforts whi ch provide tlase hn e
1nformut1on ;ibou: cx1s hn £ parkiny cJ nd tron:;portul1 :m dcmond managcmcnl effort :; and cond1tion~ in the
down! wn , and also provide some mformallc..n atout conditions c11 yv,.i 1de , in areas such as h ouse o ld
vehicle ~J...,';ler shtp .
• Vehicle 1 rav e l Cond itions : V ehicl e lr:-wel cond1t inns w ill be 1nit1c1lly ;l~c:l'.!~serl b:1SP.rl on infor m.:ition
prc se n1cd 111 pre ,1 ous slut.He s. Th is wdl inrorrn locatio ns whe re addilional rla l a sh ould be coll ected as
part of subs equent lrt sks . Fun lier cmalysis of sµcc,hc lo ci'lt.Ons Is included in u ll It::r tm,k~
• Transit Conditions : To assess ex1 stmQ cond itions fo r 1r ans1t, Fehr & Peers w ill eval uate the exis ti n g
maier transi t service corridors m te rms of up to fi"c vanables of tran sit qu ilhly. freq uency, s:>a n ,
operatin g 5pccd , r chob1l i1y , ond loading . MilP!:i .viii be prcpore d to provide ·he b::mi!. ror hig'llighting key
locati ons where improvements to :>rotect tra nsit speed and reliab1hl y are most urgently needed .
• • Bicycle Conditions : We w ill d r aw heavily u pon t11 e concurre nt B icycle Ma s ter Plan update effort Feh r
& Peers w ill summ arize mformahon from th e B icycl e Maste r Plan U pd ate to assess curren t b1cycli na
condit io ns within t' e proj ec t area
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• Pedestrian Conditions : We w ill use 1nformation prese nte d 1n tt1e Oovmlown Mob1hl y a nd Parking
Plan as we ll as infor mallon from Walk Score GIS on line data .
r asf. 2 .1 11 1clJ de s th e fo ll owing subtask s ·
T as k 2 .1.1: Review Prior Studies and Reports
The Fehr R Prers IPa m will reviPw :1V ::11lr1hlp pnor c:l11rl1P :., which will fnrm IMP. hr1 ~1 s upon w hich lo b<!g 1n the
more ro~used planning elfon th a: w ,11 compris e th e Mob1 l1 ty Pl an. Prior r eport s and slHd 1es 10 be rev iewed will
1!"lctude 11 e following:
o F nglcwood Oowntown and Medical D1st rn.:1 Smnll /\rn;:i P1;.in
o Roadmap Englewood · The 2003 Eng lewood Comprehensive P lan
o Ready, Sei. Action' An U1b an Desig n Action Plan for /he En~lewood IJo wntown aid Medica l
01 stnc l
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Task 2 .1 .2 Exis ti ng Poli cies and Stilnd;uds R eview
The Fehr & Peer::; 10.:1 111 w ill conduct o rcvicv.-of the Clly's exis ting lr.:111sportotIon policie~ ond stondard s Theso
w ill includ e policies articulated 1n :he abov e documents a nd re:atcd tran sp orial ion g uidc hnc:; / :;1nndn;d5 u:.cd 1n
the C it y. This rev iew will be sum ma ri zed ma technical working p;i pc r
The working pJ per w 1U fo cu G on id entifyin g co n fhcu ng poirc 1ec :i nd doc.umo n11 ng existing Citywide obJeclives fo r
coch tr.:iv cl m ode
Deliverable:
• .9 a.<;;n linn r.n nn,t in n .,:; AssRs.<;;mnnt
Task 2.2: Co nduct Trn ns p o rlJtion D.:Jta Collec tio n
Ba~ed on th f1nd 1ngs 1r. the B aseline Cond 11tons Assess men t, additi onal data collecllc n oplions will be rev1e"Ncd
with City s:a H. A Jata Col!ect1o n Pla n wil l be su rr ma rirncl ':m sod on tne out:ome of lh 1s d1scus£1on .
Aoprox1mJtely $5 ,000 rs bud;:ie tcd for data collection as pari oi l llts task
Data collect ,o n may inclu dt:?: daily and peak hour veh icle tr af fl : counts. bicyc le and pecl es tn an vol um e coun ls al
key localions, tr ansit o ccupancy and schedul e adher:mce ch ecks , or ve h ic le or igin-d es tinallo n surveys . Da1a
collection cou ld also inc lude collection of k13y trans portation ho1spot locati r:n from the public through a
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gcograoh1c interface (such a s Goog le Earth) and/o r b2s ic web-based transpo rtatio n survey a~hnm1stra t1on (sucl1 •
as S urveyMonkey)
Deli verable :
• !Jata L ollecr,on P'.., :
• 1 nlc-1 Cuflecticm (uµ iu !5,000)
TASK 3 · I DENTIFI C ATION /I.ND ANALrSIS OF POTENT I AL CIR CULAT ION MO DIFICATIONS
Task 3.1 : Pedes tria n Circ ula tion El eme nt
The pcdes lri a n c1 rcu lat1 on e lement will include th e development or a deta '!ed Walkabih l y Pl an tha t address travel
alonq si dewalks 1ra1ls, and othe r ped es1ri an pat hways ,n lhe pro1ecl stud y area . Th e Wa\kab,lily Pla n w,11 be fully
mtc~rated in a nd in harm o ny with other components 01 t1 1e Plan and inc 'ud e the follow1n g element s.
• Des ign ated Pe destrian Districts and Routes : A key focus of \h e Walkability Plan will be Ir.
designr1t e th P. h1ghF!s l-pnor1ty pede stri a n <1 re,:1 s wi thin l hfl !-.ll1 rly rtrr.n As rt ge neral rul e. thosr. LOmdo rs
tha t v..ill aUra cl the oreates t number of pedestri a ns due lo 1heir lor:.:i tion. prmnin enr:e, ;int1 r:0 1::1P.ctivi1y
sh ould recei ve add ed desig n d etails , includ ing enha nced stree tscapmg, atte nti o n to ::i tij ::icr.n i l::int1 11ses.
:;i n d high connecliv ity into neighborhoods . The se areas wit ! bo referred l o and mapped as i'1 t1e r "A" or
"B " quality walkin9 routes . Des ignated ped es tr ian distric 1s would be areas wham pades tri an movem ent
is prioritiz ed and 9 1 :. '-::::-oc1al status '.n harmony wit h other l r□\lc l m odes, which m ay incl ud e exlra-w1de •
si dewa lks. des 1gnat1l ur "woonerfs." slow zone s or olher pcd es tna n-prior ,t y stre ets, pedes trian
·sc:arn ble " s1 gr.al ph:=i si ng, ri gh-qunlity cross walk and s1rectscape erihancemen:s, placemaking arid
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space r r pedes tri an seating and plaza aroas Up 10 ftve maps or designated edestrian d 1stnc1s and
routes \viii be develope d for inclusion in the Walkab1hty Pan .
• Pedestrian Ac cess , Com fo rt and Safe ty Guidel i n es : Guideli nes wtl l be developed 10 d istrict
walkab1l1ty, paying close attenti on to utili ty, co mfort, access and safety Guide lin es wi ll present planni ng,
engineering, streetscap ing . educal 1o n . enforcement and implemen 1at1on reco mm2ndat1 ons. ensuring
st reets are sa fe, comiortable, enJoyable, functio nal and practical fa r all users of all ages and ab ihties
The ob;c:c llvc 1s l o provide Comp:ete S lrccts app roach. allowing people to switch modes seamlessly in
the grcal maionty of locations . Ove r time, dis tr ict's high depenocnr.y o molar vehicle tra vel will
d urmish, especiall y in and around nei g hborhoo ds an d th e medical district.
• P rioritiz ed Ped est ria n Im provem e nt s : A se t of sl 1ort and long ter m pedcstnan 11 nproverncnts w ill be
ide:1tif1ed and priont12ed as pa rt of this task Pro1e c1s may include:
o Barner c l1 rnnat101 pro1ccts
o Pedestrian connec11v 1ty projects
o Stree t c rosstng unprovements
o New sidewa lk insta ll ation
o Pedestrian-o rien ted s tr eetscape enhancements
o Tra ffic calming and re lated traffic be av ,or moc ,ri cattons to suppo watk ,ng
DDl1vcrablc s
• WalkabJfity Plan, mclud,ng
o Maps o f walking dist, ic1s and routes
o Pcdestr,an Access, Co·nfort, and Sa f et y Guidelines
o P,iontized list of pedesrnan improvemen ts
Tas k 3.2: Bicycl e Circulation Element
The B icycl e C ircu lation element wi ll co nsist of the C il ,'\-\'tde B icycle M aster Plan Upda te wh ich is ct ·rrently being
updated as part of a separate project The Fehr & Peers learn w ill ensure consistcrcy and a high level of
coordination i~ ach ieved between trus plan and the Bicycle Pl an throughout the proiect. This will in clude , bul no t
be ' ,111ed 10 policies aflectm £ bicycle rnob1h Iy , designated b1cycl 1ng route s, and street desig n guidelines.
Dol,vcrablo:
• Coordma t1on w1/h C1ry-wide Bicycfa Mastc, Plan consultant (being developed as part of separa te
p1oject)
• B 1cycle Master PI.Jn (content dependent on ,nput from City's selected co11s ullan1)
Tas k 3.3: Mo t or Vehicle Circufotio n El em e nt
T1 1e Motor Ve hicle Circu lation element w ill accomplish 11 1rec pu rposes · assess fut ure vehicle mol.nl1ty needs
w1 1h1 n the distric t, develop reco mmendat ions for accommoda ti ng all types of motor vetlicles, and develop a set
of prioritized roadway improvem~nl.s that should be accomp l1sheU over the 11ext 20 yoars to balance the needs
of future increases in travel de rn and m the pro1ec t study area uture travel demand es11ma tcs will either be
based on the ORC OG 's exist ng model or prior studies provided by the C 1ly
We envision this process for analyzing future IT'Olor ve hicle needs as inc luding several steps ·
Step 1 De/me Base/mo Condrlrons
Base hne traffic con d1 uons wil l be taken from 1t·re data toll ected 1n Task 2 and, where appropriate, any recent
traffic 1mpa::1 studie s 1n 1he st udy area We will presen l baseline cond1t 1ons at up to 10 study 1nterscc11ons
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Sl ep 2 Foreca st Fv ture Trnffic
Fu ture traffi c forecasts will be developed assuming ex1sl1119 mode s hares w ith in the City are r.nn1in111-"d T r.:1tfic
fo recasts w ill be based on the Roadmap E n glewood : The 2003 Englewood C nm pre h PnsivP. Pl;i.n)
Step 3 · Defin9 r=u 1ure Conditions
Fu ture traffi c conditions will bo evaluated al up 1010 ·crit ical" 1nle rsG ction s. 10 be 1cl en t1fied on lhe basi s o r ruure
dclL1y cctim atec . Ev.llu :11ion will uce tecbniquos consisten '. w ith the Transpo rta ti on
Recearch Board's l·ligl,w:iy C:i p :icity Manual or the l nter sectio11 Ca paci ty Utili.c:a llon methodology 1he C 1t~1
currently u se ~.
Sloo ,,. Mit,g,,tG Futw e C'Jnd,r:om; /1ss umin g Current Mo de Shcirc
T hr5 step will d e1crmine wh:it w ill be re quired to m 1t1£ale critical intorsect1ons to a given level of se~vice (L OS)
thrcchold. Somo of th e neccs!;ilry roadway improve11ents under this scenario are descr bed 1n lhe Ro;;idmap
En glewood : T h e /003 E nglewood Comprehen sive Pl an . Addit ional roadway i mp rovements, i: necessary , w ill
olGo be idcnt.ficd .
Step 5 Mi1ig.:1 tc Future Condi/ion t; 8.J!;Cd on M odo Shiits and Alternate Mode s Strategics
I'. will b e por;J 1blc lo b uild co m :,lc tc Gtr ec1 if mode ~pH ob}Cct 1ver. c::m rod.ice :1 10 futu ro domantl for vehicle
t·ovcl. All oc nt1ng :,omc ro.:1CvJi'.ly !:pi'.lcc to Gc rvc olt c rn ote mode~ \s~icr a!; dedic.1ted transit lanes or bike lan9s}
could be one o p tion evaluate d 1n th 1c o:;te p lo determ ine fu1ure trovot con ditions. This wou ld maintain (or
mcrcasc) pcrnon :::nrryiny copncit iec of roddwoy!::. but re duce vehic le cJpnc1 ty . Usi ng !1 10 b es1 practice researc h
an d Hl d us try s t.:indo rd!::.. we will dcterm,r c w t~ot m od e Gp lit 'l,ould nece:;sary to redwrc vehicle travet demanc to
a given LOS th~c sh old a t each crillc.:i! intersection.
Steµ 6: u~c: M,tig:iUon Results fer Public Wo.~ksltops
Wit h the recull$ of Steps 4 ond 5 for ming th e two ex1 remes 1n tr affic cond il io11s (non.auto em::>has :s/higher
vehic le congcG l io~11,,crsus .1u 10 emp h::nm:/:ower congost ,on), l he Projecl Toan, will condu ct a breakout session
in th e second scne::; of Works1oos to obtoin 1nform.:it101 and reeC bock about th e d istric t s place on the specirum .
We wi ll al so ::>lace th is information on the p r ojccl'c web c it e to get add itional public feedback about t,ow much
future congest ion will b e occcpt.:i b !c and how m uch c mp hosic shou1d be placed on achievin ~ desir ed com pl el e
str eet obJcctives.
Step 7: Evaluate Final Future Cond1 l1on:; Based on Pu~lic Focdb...,cl<
The final evah1 rition ~!c p w ill be 10 detc11ninc the fu ture traffic cond1tio 1:; wtt t, ih c p re ferred o::>tmn l h.:i t err crges
fr o~, the Worksliop s . T h is poin l will be :;omewhcrc on th e :;:ioc l rl 1m hctv,ccn co m plete auto ern p h3$1$ ar d
complcl e str eet emphas is .
Tt,e 1csul!s of th is task w ill al so form the r nsi5 for ;,c\1 1119 n d1 stnct w ide Lovcl o1 Service st .:in dJrd for .:i ll rn odet
of travel.
T11t: Mutu r Veh icl e Circulalion Element will inclL1dc the following :
• A s sess m ent of Fu ture Vehicle Mobility Needs : A s descrbed above, m oL 11ity need:; will t-11
evalu~l t::d l u determme th e desig n an d functio'l of [nglewood's major thoroughfares. The noeds
assessmc11 \ w1 U deh::rrn1 ne where a dd1t 1ona\ roa<lway c onnection s ar e most needed within the C uy
• Safety and A ccess Manag ement: M otor vehicle safety :::tnd access man.::1ge ment str ate ::;:(.:. ;-,,•l be
developed .
• Truck Corridors m i d Em erg en c y V eh ic l e Acc ess : T:ie P1oject T earn will assess opportu nities lo
des ignate formal trur , -uve111e 11t cor1 1dors thruuyh \lit City and impiove emergency vehicle c ccess
along m ajor thoroughfares .
• Traffi c S lg nal System : T1 dfrit..: ::,y ste r11 opt:rr.:liuns w ill be eva luated , including tra ffic signal
optim i zatio n opportunities. u se of tr aff1c~c1 Uc:1p t vti sig11r.1l l:u 111i ul. c1 n U t1e1 11::,it s ignal preemption and/or
pnori ty.
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• Accommodations for Low Spee d Vohiclos: I.ow speed ve hic les (v Neighborhood Electric Vehic les)
are becoming commonplace in mar1y Colorado citi es Current leg1s la110 1 proh1b1l s these vehicl es from
tra velr ng along roadways wi th m oder at ely t11 gh speed l1m1ts , even ,f ro acway space 1s designa ted for
tt1e1r tJSr.. The fehr & Peers team will assess th e currcnl and future demand for low sp eed vehicles
wHh m the Cny, and, 1f necessary, develop reco mm endaL'J nS for lh cir accommoda11on on des ignate d
roadways . We Nill al so re commend s1rateg1 1::s for pur suing enab lm g leg1slat 1on thal may be needed to
effecti vely plan for fu1u re low-speerl vehicle ira vcl needs
• Roadway Imp rovements : Key roadway 11n provomen1 s will be 1de n11 f1e d and developed 111 10 a ~0 -yca1
act·on pl an . The Project Team w il l mak~ recom m endations about proJects th at wdl have the g reatest
r.hort -lcrm boncl1t and those that ~houl d be imp!c rncntcd over lhe longer term ,
D elivfuablos ·
• Motor Vehicle Circula t,o n Element, includmg
o Future veh icle o,:;era tions assessment for 3 sce nario,;
o Designated truck corrm ors and emergency veh,cle access gwdelmes
o Prion t,zcd roadway improvements, mclfJdmg roug h costs and implemen tati on t,mahne
Tas k 3.4 : Street Typologies
T he Fehr & Peers team will evaluate opporlu n1t 1cs street typolog ies as )art of th is task We will use the
tha rouyhf are types info•mat ion p~ese nt cd m lhe Roao rnap Englmvood TtlF! 20 0] E nglr.wnnrl Cnrnprnhr.ns1vc
P lan as a starti ng point u pon which lo develop a m ore re fi ned sel of str 3e l typo logies that emphasize the unique
modal functio n of each th oroughfare 1n the d1s tn ct.
As part of t111 s tas k , the ~roJec t I earn wi ll p repare a wh ite paper de scrib ing exam ple s tree t types and functions
that have been used In oth er cities, such as Lakewood, Ft. Coll ins, and Aurora, Co lorado lnilial diagra m s an d
text d1"JC u~:-;1on on st reet ond comdor ty polog1e~ w ill ulso be developed Str ee t typo1og1cs w1 !1 po tc ntmlly inclu de
proiotyp1ca l neigti bo rhood stree ts, alleys, connector/c ollector/avenues, commerc1al/main stree ts w ith parallel or
ang led pa r~.mg, and a number of ccmdoriartena1/boulevard types . mclud1 nq trans 1t-:ireferenllal st ree ts .
Delive ra bles :
• Exa mp/9 stree t typology presentation with examples fr om up lo J other c1lies
• Dra N cross secf,ons for up lo 6 pr oposed slree t fypofog ;es
TASK 4 -SE''_c ., T ION OF PREFERR E D CORRIDOR MODIFICATIONS
Tnsk 4 .1: Develop Admin Dra ft Complete Street s Plan
Su bseq uent lo propa~au on of l he draft circulation clements and strt~e t typoloqy pla ns, an adm i111 stra 11vo Ura fl
Pla n will be prepared r hc Adm in Dralt Complete S tree ts Plan wll be comprise d of a n upc!ate d sc i of G oa ls and
Pohc 1es, St·eat Typologies. and Conceptual Street Cormlor P l;m'-. Th e indi wJ ual niorlr1I circulat,n n c le ments
(Tra nsit . Bicycle, Pedestrian. Motor Vehicle) wi ll be Incorpora ted 1n10 il'e , 1n .
De ll vorablo
• A1m,nistrative Drah Complete Streets Plan
• Fm af D1aft Complete Streets Plan
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T11 sk 4.2: lmplo m en tation A c tion Pliln
l\ftor identifyi ng the long-term rnfrnstructurc and ope,nt1onal goals for the tra nsportation sys tem ·n the d 1s 1~1cl ,
the Proiect 1 eam Nill d.sti!I th ose needs and make recom inendatbns that will have :he gre.:i 1est impacts ave· tt e
next one to lhroe yea rs (i mmediate a cttan steps) and ove r the nex t 10 ·,-::-a rs (1O -year l Clio n plan) in achi eving
th e long-tcrrn goals .
lrnplcmont1ng rn o:1 j r chanQes to street ne twork w1 th e d 1,;l r ct wi'I ir npar,1 othe r uar.s p0tlrlt10"' maces and needs
se rved w1thi n the street network . I-or exa mple . trans it o r :meet oper :,tions modifi cat ions may affect b icycle lane
rou tin g, pedestri an m ovements, or par k mq st,uctu re en,rance/ex it operations , on-s tre el parking, 1oadmg zo nes
~nd oth er uses of th e stree t system . P otcn:,al impacts will be idcr tif,ed and cons idered wl 1en prepa ring the
action plan Tho im pac: of any chan~ s on the c.u r~~nt ronf1g uratbn of frecv,a y 1r te1ct"ange access/egress w,1 1
also be evaluated
Deltvc, able·
• Draft l 11 1plemcm;:it101, Ac tion !-'Ia n
• hnal lm plemen:at:or. Act,or, Plan
Ta sk 4.3: Po lic y Changes
Whtie rnost po 1i..:1es and racorrmc ndatio1s 1n tne Plan wil l be c :insiste nl wi th lhe ex istin A city po ic1e s.
;;mendmonts m ay be need ed This ta k w ill sunun;:mle a ny am e nc!m e111s tl·at will be ,equueC as pa rt of
ado p11on nr th e Complcie Street Plan Pol en t a l ame1d rnents cou ld includ e :
• Revisio ns to C it y street func tio~,a 1 class 1fica li ons and design standards
• Am endln~ land use developrnent req uIre···1 en1s in th e district
· C la~ific lion of or revisio ns to d1sl ri ct levul tra ns pu rtation actmn s
• Adopti o n of nm-•1 mu ltimoda1 level of service st andards and stuCy critrm a
Oel1verabl<'
• Til e p,-oduct of //11s task •l'.'il/ be a de taded PowerPom: suJ11m,1ry of proposed Plan amenaman:s and
special Jec,1sla 1ion, mcludinq necessary j ustihca tio n
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FEE SC H EDULE
FEHR & PEERS TASKS
Projec t Man age ment I Pr oject Adminlstr.Jtir:,r, 1 f.'1-a cting s SJ, 120
Ta s k 1: Develop Public Invol vement Plan $15,560
Ta s k 2: MiJ/li-moda l Transpo rtation Da ta Collection and Analysis S11 ,000
Tas k 3: Identification and Analysis o f Potential Circulation Modificatrr .. n s S27 ,780
Tas k 4: Selec tio n o f Prefe rre d Corridor M odifica tions $9 ,000
SUBCONSULTANTSUPPORT
Britina D"'sig,, Gro up
P.U.M.A
Foo s Totul $66,460
Ex pe nses Tota l $6 ,646
Fehr & P eers S7 3, 106
TOTAL FEE
$10 ,50 0
SS,000
S BB ,606
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COUN CIL COMM U NI CATI ON
-·7 Date: Agend a Ite m: Subj ect
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March 2 1, 20 1 1 11 C VI [rr-County Health ornmunitie s Putt ing Pre ve ntior
to \1Vo rk Grant Pr o fess iona l Services Aereement -
Englewood Maste r Bicycl e Piao Rou te
Development Stu dy and Implemen tatio n Pr ogram
I nit ia ted By:
Co mmuni ty D evelo pm ent D e partm en t
I Sta ff So ur ce:
lo ho Vobori l , Plan ner II
PR EV IOUS COUN U L ACT ION
City Co unci l \\'as br ie fe~f on hea lt h-orie:-t-:d grant fu nding pr opos al s submi tt ed by Communi ty
Deve lopm ent to Tri •Coun ty H ealth D er.a1rtm en t fo r fun ding und er the Co mmuniti es Putt ing
Preven ti on to W o rk (L PPW ) pro gra m al Coun cil Stu dy Sassions h eld o n Jun e 21 and Novem ber 2:,
20'10 . C oun cil pas sed J. bi ll fo r an o rdina nce at th e D eccrnber 20, 20 10 regu1ar Counci l meetin g
es tabli shing an In tergo vernmental Ag reem ent w it h Tri-Cou nt y H ea lt h in ord er to n.'ce iv e gra nt
fun d in g fo r th e Englewood Master Bi cy cle Plan Ro ute D eve lopment St udy and lr,,,o i~meo1 a1io o
P,ogr J.rn .
H COM ME NOED ACfl ON
Staff rec ornm ends Co uncil approve, by motion, a pro fess iona l services agreem ent contra ct awa rC:e d
lo OV Co nsu lti ng for 11,e En glewood Maste r Bicycle Plan Ro ute D eve lopment Stud y an d
l111µl e111~n td liun P1 u~1t1 r11 thru L1gh" t.:0 1npeti ti ve RFP p roc ess.
BACKGROU ND AND ANAL YStS
Tri -Co unty H ea lth D epart ment ,1pp lied fo r and was granted fede ra l sti mu lu s fu nds auth o ri,e d by the
~0 09 American Recovery and Re inves tm en t Ac t 10 be us ed 10 fu nd th e Com munities Pulling
Pr cve 11ti on tu W ur k (C PP W) µr ugrdr11. Tl 11::si:: fun ch c,e to be di st1 ibut ed locall y in sup por t o f hea lt h·
ori PnlPrl prnjPct;; r\imPri r1 1 curbin g o hfl'si t",• thr oug h th e promotion 0 1 health y e'<ercise and ea tin g
habits.
Community D ev el opme nt subm itt e d an app li cati on to receive gra n t fu ndin g for th e Eng lewood
,'v \ctst t r Bic yd~ ?Ian Ruu lt' D e, elop ,ne nt Stu dy ,u1 d lmpi 1tati o11 Progra m. The En(?lewo od
Maste r Bi cycle Plan Rou l e D eve lopm ent St udy and lmµl e, 1tat1 o n Program w ill allc th e C ity to
im ple m ent th e 2004 M aste r Bicycle Piao by des ignating a complet e se t of si gn ed City-wide on-s tr ~e t
bic ycl e ro ut es as we ll as m iscell aneo us b icyclP infrc1s1 ructu rP 1h ;i 1 will promn lf' hi cy di ng ;i.; i' he;dlhy
and att ra cti ve mode o ( tra nsport atio n thr oughou t th e com muni ty .
Fo u1 fir ms we re sh orl lb tc J ·:-,r ;i:· · "''NS fr o m a to tal o f seve n submitted proposa ls. A ft e r ran king
eac h proposa l rmd co nd1 : ~, · ,· i; ,. ,--~:.rs, the Ci ty int erv iew panel co nsis ting of Commu nity
Deve lopment an d p,,.. · · ~,•. . ... ff de t wn io ed th at th ~ firm OV Cons ult ,og is the bes t li t fo r the
pro 1ec t. OV Consul111 ~. .:,." t )r $74,Y5U ,s w 11h1n the adveruse d budget ed RFP con trac t
Jl110U 11l
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FINANCIAL IMP ACT
The CP PVV fu nds cover 21! exµen~e~ i11Lur r~d IJy tile p roj~LI . No Ci t) 111 J td ,i11~ iuuJ~ w~,e ,~4u11e d
a 11 d n o ne have b een budgete d toward the p roiec t
ATTACHMENTS
O V Comul ti ng Pro fcssio nJ I Serv ices Ag ree m ent
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PROFESSION AL SER VICES A GREE MENT
Thi s Profe ssiona l Services Ag ree ment (t he "l\gree ment ") is ma de as of th is 2 1st day of March ,
20 11, (th e "E ff ective D;i te") by and be tween OV Co nsulting. a Colorado limited lia bi ity company
("Co nsul'.ont'), and The City of ,:nglew ood, Colorado , a mun ic ipal co rp oration o rgani zed und or the
laws of th e State al Colorado ("C ity")
City deS1re s th at Con sult ant. fro m tim e to time . provid e certa in co nsu lting services. sy stems
integ rati on services , da ta co nve rsion se rv ices, training serv ic es . and /or related services as described
here n. and Consultant desi re s to pe rform s11c h serv ices on beha lf of C ity o n the tc rrr s and cond itions
<et forth he rein
In co nside ration of th e for eg oing and th e term s here in afte r set forth anct oth er aood an d vali1a bl P.
cons1de rali on, lhe receipt and sufficie ncy of whic h are he reby ack now le dg ed th e pa rtie s here to,
in tendin g to be legally bound , agree as follows:
1. De fi ni tio ns . The tern .~ sc i fort h be lo w
sha ll be defined as foll ows :
(a) "In tell ec tual Prope rt y Rig hts·
sha ll mean any and all (by 'Nha love r name or
term kn own or designa ted ) tan gible and
inta ngi ble and now known or hereafter ex1st 1n g
(1) ngh ts ass oci ate with work s of aut hors hi p
throughout th e uni,erse. in cludi ng bu t not
lim ited to co pyrig hts. m oral ri ghts . and mask -
wo rks . (2) trad emark an d tr ad e nam e rig hts
and s1m 1l ar nghts , (3) trade sec ret ng ht s. (4)
patents. des ign s. algori th ms and ot her
indus trial pro perty ri gh ts. (5) all ot her
inte llectu al and in dust ri al property right s (o f
every kin d and na ture througho ut the unive rse
and howeve r desig nated) (in clu ding logos,
"renta l" right s and righ ts to rem une ration).
whe ther ari sing by opera ii on of law. con trac t.
license , o r othe1w1 se , and (6) all reg istrations ,
in it ial applicatio ns. renewals . ex lens1o ns.
co ntin uations, divisions or re iss ue s here of now
or 11 1:::reort~r 111 frnce (im:lud i11 y dllY li yhts in c.1n y
of th e foregoing).
(b) "Work Pr oduct" cho ll mean al l
pa tent s, pat en t ap;:i licat1 ons, in ven tion s.
design s. mask work s, ;,re cesses.
met hod loa ies. copyria ht s anrl cnpyriah t.ab lA
work s. tr ade sec rets includ in g co nfid ential
informa ti on, dat3 , ces igns, man ua ls, train ing
mat eria ls and docu me ntati on. formulas .
know ledge of manufa cturing processes.
me thods , prices, financ ial and ac co unt ing data ,
pro ducts and produ ct speci fi cations and all
oth er Intell ec tua l Property Right s created.
de ve lope d or pre pJred. do cum en ted and/or
de live red by Cc nsultant , pur suant to th e
provi~1on or th e Services
2. Stateme nt s of W ork . Dunng the te rm
hereo f and su bjec t to the terms and co ndn ions
con taine d herein , Co nsu lt ant agrees to
prov id e. on an as reque sted ba sis, the
cons ulting services, sys tems integ ration
se rvi ces , da ta conversion se rvi ces , tra ining
service s, and re lated service s (the "Se rv ices")
as fu rther described in Schedu le /I (t he
"Sta temen t of Work ") for City , and In such
add itiona l Statemen ts of Work as may be
ex ecute d by each of lite patties hereto fr c:n
lime to lime pu rsuant to thi s Ag ree m ent. Each
State ment al Work shall spe cify th e sc op e of
work , spe cifi cati ons. bas is of co mp ensation
and payment schedu le , esti ma ted length of
ti me req uired to comp lete each Statemen t of
Work, 111 clud 111 g th e esti mate d start/fi nish
dates . a nd oth er rel eva nt informa tio n and shall
in co rp ora te all terms and co nditions con tained
in th is Ag,e enu:·•n t
3. Perfo rmance of Services .
(a) Perforrn unc c. Cons ultant slt atl
perfon-n th e Services nec <;ss ary to comp lete a ll
proiect s outli ned in a Swteme nt of Work 111 a
ti nely and profess ional manner co nsistent will,
th e ~µt:c 1fi cat iuns. if any, s~t forth in the
Sta temen t of W ork, and in accordan ce with
indu stry sta nd ards . Co nsul tant ag rees to
exerc ise the highes t deg ree of pr ok .~siona li5m ,
and to utili ze it s exper tise and crp=,t ive talents
in com pleting th e projec ts out lin ed in a
Statement of Work .
l b) Delay s. Consu lt an l agrees 10
noti fy City pr omolly of any faclor. oc urr ence,
or event co m,ng lo its att en lion lha l rr ay affect
Consult an r s ab 1l1ly lo meel l he requ,rerrn,nts of
the Agre"m nt. or that is lik ely In occ as ion ,ny
ma leri~I de lay in co 'Yl plc lion of the proJe cts
co nte mplated by this Agree ment or any
Sta te ment of Work. Such 11 01,c o sha ll be given
in th e e ve nt of nny lor.s or re a ss ignm ent of key
employees, th reat cf st n<e, or ma jor eq uipme nt
fdil u1e . nm~ 1~ ex pr t:ss ly made or the esse nce
wit h res pect to em;l 1 011 U c v1.:1y te1m dll U
provision of th is Ag1ee men1.
IC) Disc repancies. If any th ing
necessary 1or til e cl ear undcrsta nd1r,g of the
Se ,v ices l1as been omitled from lh e Agreeme nt
speci fi cati on s or it app cc:11 s th at vnnous
i structions ar e In con fl ict, Ve ndo r shall se cure
'"'lien inst ructio ns fro m Cit \"s pr oject di rec tor
before proce edi ng with :he pe rf orma n:e of the
Serv ic es affe cted by such om issio ns or
r.f iRr.rP.pancies
4. hwoiccs and Payment . Un les u
oth erwise p1 ov Ided in a Stateme nt of Work,
Cit y shall pay the amoun ts agree d to ,n a
Stn,em ent of Work wi thin thirty (30) days
folt ow ,ng lhc acce ptan ce by C,ty or lh e v,ork
call ed fo r in a State men l of Work by City .
Accep ta11ce proc edu1e s sl·all be ou il ined in lhe
Statem ent of Wrn k. If Cily dis pul es all or any
po rtion or an In voice for charges, then City
shall pa y the un disp ut ed nortion ol the invoic e
by lh e due da te and shall prov ide the follo wing
nollf1cat,on w1 lh respec t lo l he dispu led oo rli on
of lh e 111 voi ce . Cily sha ll noti fy Cons ul ta nt as
s~o n ns poss ib le of the spec ific am ount
cl 1spu led and shall pro vid e reasonab le detai l as
to the h~sis for lhe cli sp ule . The parl ,e s shall
th en alt~mpl l o r,•s lv P l he rl ispu led port ion of
r;uch invoice as soon as poss ib le. Upon
rcsolul io n o; the di spu lcd po rl ion, Cil y shall
pay to Cons ull an : 11-.e reso lve d amoun t.
5. fa xes . City is 1101 suiJj uct l o
taxa tion . No fed eral or ol her laxes (ex ci se ,
lu xury, 1r ansporlal Ion , sales, etc .) sha ll be
mcluded 111 quoted pri ces. c ,ty shall no: be
obligatect to pay or reimb urse Consu lt anl for
any la xes allrihuta ble to th e sa le of any
Servi ces whic h ,re imp osed on or rieasu rc d
1,y net or gross income, cap1la l, net wJ rl h .
fra nchi se, pmilege, any olh c, l axes, or
as scssme nl s, nor an y of lhe forego ing
impose d on or pavable by Co sullan l. Up on
\'·l"l tl ""' no t:•'icatmr by C 1 ~ ano sub sequent
verrh r.r r,n n hy <":nn su lt ant . Cons ult ant shall
re:r ::i u,4
• .::: •,r credit, ~'> np plic ble Ci ty in a
timv!,' rna n,.er, lo r any ,rnd all taxes
erronamrsly r ,u b) City . Cn y shall r,ro ·,idc
Co11~u lWnt with nnd C ons ul tant 5hall oc cc pt 1n
oo od faith ,ec :~ direc t pay, or olh er
!.' <emct on certifi ~ ... tes as c.1p plicalJ l1.:.
,,. · ,,, of ?ockct Expense s. Co 11 sulla nl
;hall be rn ur ,bu rse d o nly for expenses wh1c l1
ar e exp res sly provided ror ,n a Stateme rl or
Wo rk or wl11ch have b ee n ap ,oro ved In advance
in wn l ,ng by Cily , pro vided Co nsult an l has
furn ished such doc u men lat ion for aull1or zed
ex penses as City may reaso nably requcsl.
7. Audlls . Con s ull anl s11a ll prov.de such
err ployc es and inde pende nt audi lors and
hspe clors as Ci ly may des ign ate with
,·~·~ ,,:rnah lo acce ss to all sit3s fro m wh ich
Services are pe rfo rm ed for lh e p11r r ose s of
pe rforming au dlls or inspe ctions of
Cons ult ant's ope ralio ns ano co mplia nce with
th is Ag reement. Con sulta nt shall pro \:id e such
auditi:irs and ins pectors arly rea son ab le
as~-, ance that th ey may recuire . Such aud its
sl ·" '1c condu cted in such a wcy su that the
St · n LBS or serv ices to an y oth e~ customer of
Co nsu 11an1 are not lnipacte d adve rsely.
8. Ter m and Te rmination. I h~ term of
lhis Agre ement sh all comm e,ce on the
Efl ecliva Dale and shall co nl inue ui,less 11 11s
Ag reement is lermin at ed as prov ide j 111 lh,s
Se ction 8.
(a) Conven ie 11 ce . Cit y may wilhoul
cause and wit hout pe nal ty , term111 alc tho
provis icn cf Sc rvic.e s under tiny or .i ll
Sta tc rn cnls of W orl: upon 11,•rty (3 0) do ys pri or
wri tt en no tic e . Upon su ch tcrm in;1 1ton. City
r,h dl l, upon 1 ~ce 1pt of an rwo 1ce !rain
C cn~ull an t , pa y Cum,ult ant rm Sc 1vice s
act uall y rendered pr ior 10 the effec tive elate of
su :h termrn auon. t;l1arges will be ba sed on
11me expe nd ed for ,II 111 corr plelo :asks as
lisled ,,. lhe app li cable Slale··•cnl of Wor k, and
all co mple led las k s will be charg ed as
1nd 1ca ted ,n che appli cable StalelT'enl of \'V crk.
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(bl No Outsta ndi ng Sta t emen ts c,f
W ork . F1ther party may lerm ,nat ~ th s
Ag reeme nt by prov 1d1 ng the otaer pa rt y with at
least th irty (30) da ys prior wrllle n n -t, e of
term1nat 1on ,t th ere arc no cut•. •.;;,din~
St atemen ts of Work.
(c) Materi al Br each. If either party
materia ll y dcfo ult s in the pcrformm1cc of any
ter of a Sta tement of Wo rk or this Agreemen t
witn res p r.t to a spP.ci fi c Sta eme nt of Work
(other tha n by n onpaymen t) and does not
subs tantiall y cur e such defau l w,thir thi rty (30)
days aft er receiving vmtten notice of suc h
defau lt, th en t11e non-defaut :111 9 pa·ty may
te rm inate th is Ag reement r;, ar I or all
outstand ing St ate ment s of ''J,,,,, b• oroviding
ten (10) days ::irio r wri tt en .~r ~,L · 1 te~1·11ru ti on
to th e defa ult in g party
(d) Bankruµtcy or In so lve ncy. Ei ther
pa rty may ternmate this Agree men t effec tive
upo n written notice sta ti ng its inten ti on to
term ina te 111 :he event the oth er pa rty: (1)
makes a gen eral ass ignmen t of all or
substa ntiall y all of i:s as sets for the ben ef it of
11~ credito rs ; (2) npp li cs for , co nse nt s to. or
acquie sces m th e ap po intment of a receive r,
1rus tee , custodia n, or liquidat or fn r its hu siness
or all or substan ti all y all of ,ts asse ts; (3) fi fes,
or consents to or acquie sces in, a petiti on
see king relie f or reo rganiza tion under any
ba nkruptcy or ins olv ency laws; or (4) files a
pe ti tio n see ki ng relie f or reo rganization und er
any ban krup tcy or insolve ncy laws is fried
ag ainst tt1a l othe r par ty and Is not dismissed
wit hin sixty (60) days after ,twas fifed .
(e) T ABOR. n,e panes wderstand
and acknowledg e that eac h party is subfect to
Article X, § 20 of t11e Co lorado Const it ut ion
("TABOR"), The part ies do not in tend to
viola te the terms an d req ui reme nts ~f TABOR
by the executi on of thi s Agre ement It 1s
u11dcisluutl ancf dYI eetf tt ,a t this Ag reemen t
does not crea te a mu lti-fis cal yoar di rect or
ind ree l oc ht or ob lig ation wi th in the mea ning of
TABOR and, 1otwithstanding any th ·ng in th is
AgrP.P.menl In Iha cont rary all r~ymPnl
obl iga tio ns ,Jf Ci ty are ex press ly depen den t
and cond1hrned upon the cont inuin~
av a1lab 1hty of iunds beyo nd tt1e tern of City's
curren fisca l pe ri od ending upon the nex t
succeedi ng December 31 . Fman cia l
ob li9 at 1ons of City pa yabl e after th e current
fiscal yea r are co nti ngent upon funds for that
pu rpose being app ropriated , budg eted, and
otherwise made ava ilable 111 acc ordan ce ~,th
the rules, reg ulatio ns, and rC!so fut ion s of City
and appli cable law. Upon t11e fail ure to
appropriate such fund s, thi s Ag reemenl r. 1all
be d ccrne J te rmi n;J lt-d.
(f) Ret11rn o f Prop erty. u,on
,e nrn natlon of this A greeme nt. bo th part ies
ag ree to re turn to the oth er all proper ty
(inclu ding any Co n i identia l In form ation as
defined ,n Secti on 11 ) of the oth er pa rty that it
may ha ve 111 I1 s possess ion or con tr ol.
~-City Obliga tions. Ci ty w ill pro'l1de
timely access to Cit y p ersonn el, systems a d
in fnrmrllio n re(luimrl 'or Cons ult a nt to pe rf orm
its oblig at i:ins he reu nder. City sha ll provi de to
Conwltan t's emp loyees pe rforming its
ob ligat ions he re under at City's pr emises,
wit ho ut cf1a rge , a reasonable wo rk
enviro nm ent 11 1 co rnp lta nce wi t1 1 all applicab le
laws and regulations, includin g offic e spac e,
furnitu re , te lephone service, and reproduction ,
co mp ute r, facsiriile, secretari' I and ot her
necessa ry equ i( .,an t, supplies. ~nd se rv ices.
W ith respect to all third party hardware or
software ope ra te d by or on beha lf of City, City
sha ll, at no expense to Cons ull ant , obtain all
conse nt s. licenses and sublice nses r ecessary
fo r Cons ultant to peri orm und er the Stat ement s
of \/llo rk and sha ll pa y any fees or oth er cos ts
associa te d Wllll obt di11i11y Sllt:11 CU llS~lllS ,
lice nses and sublIcenses.
10. Staff. Cons ultant is an ind epend en t
consu llant and neith er Co nsu ltant nor
Co nsu ltan·.'s statt is, or shall be deemed to be
emplo yed by Ci ty, C it y is hereby con tracting
wit h Cons ultant fur th e Services described m a
Statement of Work and Co nsultant reserves
the rtght to determine th e me th od , man n er and
means by wh ich th e Service s wil l be
perfvrmed. Th e Services sha ll be pe rformed by
Cons utt an ; or Co ns ulta nt's sta tt , and City sha ll
no t be reqw red to hi re , supe rvise or pay any
assis tants to he lp Co nsullant pe rforr, th e
Services und er this Ag reeme nt. Except to the
exte nt t11at Co ns ul tant's work mu st be
perfor med on 01 with Ci ty's compu ters or C·ty's
existing sortwa ru, all mate·,als used in
prov 1d 1ng the Se rvices sh all bs nrov ,ded by
Consu lt ant.
11 . Co nfident ia l Informati on.
(a) Ob ligations . Each party he reto
may rece iv e fr om the ot her party infcrma lio n
which re la tes to lhe othe r party's bu sine ss
re search , devc lopr,ent , tra de sec re ts or
business affairs ("Confident ial l nforrnat,on").
Subj e:~t to th e pI ovisions and exce ptions set
forth in Ille Colo, ado Open Recoru s Ac t, CRS
Sec tion 2 /4 -72-1 0 I et. seq ., eac h paIly shall
protect all Conf1den lia l Info rmati on of the othe r
party with the same degree of care as 11 us es
to avoid unau !horized use. di sc losure ,
publ icat ion or dissemina tio n of its own
co nfide nt'a l in fo:mat ion of a similar nat ure, bul
in no event less than a reasonab le degree of
care . W1lh ou t fim iling the ge ne ralily of the
for e_going , eac h party he reto ag rees no l lo
disclose or parrnit any othe r person or ent ily
acce ss to lhe other par:y's Confidentia l
I nformatio n exca pt such disclo sure or accer:s
sha ll be permitte d to an emp loye e, agent ,
represe nt a ti ve or indepe ndent consu lt a nt of
such party requ iri ng access to the same in
orde r to perlorrr, his or her empl?yme nt or
se1vices . Each pa rty shall insure ,t·at their
employees , agents, 1epr esen tat ives, and
indepe~dr nt co nsu lta nt s are advised of the
co ntIdentIa l n at ur e of the Co nr I1Jen t1a I
Informa tion and are precluded from tak 111g any
action pro hi bi ted und er th is Sect ion 11 .
Further , ea ch party ag;ees not to alt er or
r~:, ,ove any iden tifi catio n , co pyright or ei th er
prop ri et ary r1g l1ts notice which 111d 1cz les the
ow nersh ip of any part of such Confident ial
Informa ti on by th e ot her pa rt y A pa rt y he reto
shall undertake to immediately notify the other
party 111 writing of all cIrcums ton ces
surrou nding any posse ss ion, use or knowledg e
of Co nfidential Informa ti on at any locati,n or by
ar,y peoso n or en lity uthe1 lhan !hos,
authorized by this Agr eement.
Notw1th stan dIng the lo rego ,ng, no th ing 1n ih1s
Agreement shall re str,c( eithe r party with
respe ct to 1nform:,tion or data identical or
simi lar to that co ntaine:I in th e Corfident 1al
ln:orm allon of t11e ot:1er pa rt y but ✓1h 'c h (1) t11at
p,i rly rig ntfull y possessed before it rece ived
sLcl1 1nfrrmrt iio ,, ;rom the other a s evidence d
by writt ~n cocumen tation : (2) subs equen tl y
beco mes pub licly availab le through no fault of
that part y: (3) is subsequentl y furnished
ri;i htfully 10 that party by a third pa rty withoul
res trictio11s on USP. or dis cl osure; or (4j is
required t,, be discl osed by law, prov ided lhal
the dis cl c,.:ng ?a rty wi ll e)(ercise reas onab le
eff or t:; 10 nctify the other party pr ior to
disc losu re.
(b) Kn ow-Ho v,, ror he av oidance o
dou bt 11e1th e, Cit y n m Co11su lla11t sh all be
p:even ted horn mokint, 11 !--e or know-hovt and
principles learn ed or experience gai ned of a
non-proprie tary and non-conflden t,al nature .
(c) Remedi es . Eac l1 of the pa rties
here to ag ree Iha ! if any of th em. their office rs ,
e-n ployees or anyone obta ining access lo the
Cor,f1den ti al lnfor malion of th e othe r pa r.y by ,
thr ough or und er th em , breac hes any provision
of th is Sec tion 11 , the non-breac hing par ty
shall be entitl ed to an accounting and
repaym ent of all pr o.fi ts, compensa tio n.
co mm iss io ns, rem un e rati on s and benefit s
whi ch ti e breac hing pa rt y, its offi cers or
emp loy ees direc tly or indi rec tl y rea lize or ma y
rea lize as a rc$ult of or grow in g out of, or 1n
c :mnection with any such br each. In addit ion
to , and not in limitat ion of the foregoing , in the
even ! of a"•• b1 eac h of this Sectio11 t 1, lh e
part ies agree that the non-breach ing pa rty win
sufte r ir reoarab le harm and that U1e total
amount of monetary amage s tor any suet,
injury to the non-breac hin g party arisi n g from a
violat ion of th is Sect ion 11 wou ld be im po ssible
·o ca lcula te and would the refor e be an
,,adequate remedy at law . Acco rdi ngly, th e
parties ag ree tha l th e non -breaching party
sh all be enti tl ed to temporary and permanen l
injunctive reli ef against the bre ac hing party, it s
offi ce rs or emp loyees 211d suc h othe r ng ht s
and remedies to which the non~br each in g part y
may be en:itle d to at la w, In equity or und er lhis
~.g1 ee 111 en l for a11y violdllon of th is Sec t,on 1 1.
The provisions of th is Sectio n I t shall surviv e
the exp 1;at1 on or tern,mado n of this Ag reeme nt
for any reason .
12. Pr oject Managers . Each part y sha ll
de si~naIe one cf it s emp loyees to be its
ProIec t Ma nage r unde r eac l1 State ment of
Wo rk . wh o shall act for that par.yon afl matt ers
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unrie r the Stat eme nt of Wo rk. Eac h partt shall
n,"•fv ••,e oth er in writing of any replace ment of
: , ·•,1 jcct Mo n ag er. The Pro jec t Man agers for
%l! Sta tem en t of Work sh all meel as ott en ac;
either one req ues ts to rev iew the sta tus of the
State ment of W ork .
13 . W arrant ies.
(a) Authority . Co nsultant represen ts
and w.;:ran ts that : (1) Co nsu lta nt ha s the full
corp orate right, powe r and auth ority to ente r
int o thi s Ag reement and k perform the acts
required of it hereu nde r; (2) th e executio n of
this Ag ree m ent by Cons ultant, and th e
per:ormance hy Co nsultant of its obl iga tio ns
and du ti es here under , do not an1 will not
violate any a reement to which Co nsl1lt ant is a
party or by which it is othe.-wise bound under
any app li cab le law. rule or regula tior ; (3) when
exec uted and delivered by Co nsul ta nt , th is
Agreement will consti tu te the lega l, va lid and
bindi ng obl igation of such party , enfo rceab le
ag ainst suc h pa rt, in accor dance w.lh ;ts
ter ms : and (4) Co nsult an t ac krowledges tha t
Cit \' makes n o representations , warranties or
agr eements related lo lh c su bject ma tte r
hereof th at ar e not exp res sly prov ided fo r in
lh is Agree ment
(b) Se rvice Warranty . Consultant
wa rra nt s that its employees and con su ltan ts
sha ll have sufficient sk ill know ledge, anci
tr ain ing lo per form Se rvices and lhal th e
Services shall be performed in a profess iona l
and wor km an like man ner.
(c) Po rso nn el . Unl ess a spec ifi c
num be r of employees iJ set fort h in lhe
State men t of Work Constrlt anl warrants it will
pr ov ide suffic ien t empl oyees lo complete the
Serv ices ord ered wi th in the ap p lic ab le time
framer. esta blished purs uant l o th is Agree m en t
ar as set fo rt h in the Sta temen t 0f \"lar k ..
During ll1 e co urse ot pe riorrna nce of Se rvices,
City may , fnr any o· no reaso1, request
rep lace ment or an employee or a proposed
emp loyee. In such even t, Co nsl1lt.1111 sh all ,
within five :s ) wo rking days of rece ipt of such
request from Ci!y , provide a su bs lilule
empl oyee of su fficient skill , kn owlPd Qe, anrl
1rai111n Q to per form the a,plic ab le Se rvice~.
Co nsulta n1 sh2II req uir e emp loyee s prt>v 1Ui 11 y
Se rvic es al a Ci ty loca ti on lo com ply w1!11
app lica:Jle City securi.y and sa fet y regu lat ion s
and po li cie s.
(d) Co111pensa lio11 and Bene fits.
Cons ulta nt shall provide for and pay the
co mp ensat ion of emp loyees and sha ll r ,y all
laxes, co ntributions . an d benefits (s uch as , h11 t
not limit ed to, wo rkers' co mpensat ion benefits)
wh1c l1 a n r:m ploye r is required to pay ,elatin g
to the emp loy ment of e mp loyees. Crty sha ll not
be liab le to Co nsult an t or lo an y employe e for
Consultant 's fai lure to pe rf or m its
comp ensatio n, benefi t or tax ob ligations.
CUTrs u lta nt sl,all ind ern11ify , defeml an d hold
Ci ty harmless fr om and against all suc h laxes,
co ntributi ons and benefit s and wi ll co mply wit h
all assodate d govern m e ntal reaul~tio ris,
in cludi ng the fil ing cf all ne ce ssa ry r po rt s an d
return s.
14. I ndemnification.
(a) Co nsu ltant Indemnification .
Co nsu ltant sha ll inde mnify , defend ar.d ho ld
har mless Ci ty, its directors , offic ers,
em ployees , and ag ents and th e heirs ,
exec utors, success ors, an d pe :mitl ed assig ns
of any of the foregoing (the "City lndem ni lee s")
fr om and against all losses , clai ms, obliga ti ons ,
demands, asse ss ments, fi nes and pe na lt ies
(wh eth er civil or crimin al), liab ili ti es , expe nses
and costs (in clu rl ng reaso nab lP. fees and
disbu rsemen ts of lega l co uns el and
acc ountan ts), bod ily an d oth er pe rso nal
injuries , damage lo tang ibl e prope rty , an d
othe r damages , of any kin d or natu re, suffere d
or in curre d by a Ci ty lnd emn il ee drr ec tl y or
in di rec'.ly ar isi rg fr om or re lated to. (1) any
neglig ent 1r irtentio na l a ct or om ission by
Cons u ltant c r its repres entatives in lh e
perto rmance ol Con su ltan t's ob lig ailons unde r
thi s Ag ree ment , or (2) any ma teria l breach in a
represe n!a!!rm , ~.,a rran ty. co venari t or
obl 1natron of Consu ltant contai ned In :h is
Agreem ent.
(b) Infringem ent. Co nsu ll3nl will
indemnify, defend , and ho ld City ha,mless from
all ln demrnfia ble Losses arising from any tllrrd
nariy claim s Iha: any Work ?roduct or
methodo logy su pp li ed by Co nsullan l in fr inges
ur 11 11sdpp1opnates any Inte ll ect ua l Prop erly
rig hl s of any third par ty; prov id ed, howeve ·,
that t1e fJrego,r,g ind emnifica tion obligat ion
shall not ap ply to any alleged infr ing ement or
misaroro priatio n based on · (1) use of l he
Work Pr oduct in co mb in ation with products or
se rvices not provide d by Consu ltant lo the
extent th at £ur.h in fri ngement or
mis ap prop riation wou ld ,ave bee n acoidcd if
su ch oth er p rod ucts or se rv ic es had no t been
u se d : (2) any mod ifi ca ti on or enhancem e nt to
Ille Wor k Proe uct mad e by Ci ty or anyon e
ot l1e r th an Cons ul tant or ,ts sub-cons ultant s; or
(3) us e of the Wo rk Pro duc t ot he r than as
perr1111t etJ unde r t~is Ag reement.
(c ) Indemnificati on Pro ced ure s.
NJ tw ith-s tand ing anylh rng else con tained in
tnis /l.~ree men t. no obliga ti on lo indemnify
v11 ich is set for.h in th,s Secti on 14 sha ll apply
un lc;,; the pa rty cla iming indemn ifica:ion
notifies 'he oth er party as soon as practica bl e
to avo id any prej udice in the cl ai m, suit or
pro ceed ing of an'/ mailers in resp ect of whi ch
th e ind emn ity rn ay app ly an d of which the
notifying pa rt y ha s know ledge and gives the
other party the opport unit y :o contr ol the
response the reto an d the de fen se thereof;
prov id ed, h oweve r, that the par ty claim ing
'nu emPif,c ation sl1all have the righ t to
participate in any lega l proceed in gs to co ntes t
and defend a claim fo r inde mnifi ca ti on
invo lv ing a third party and to be represented by
its ow~ at b rney s . all at such party 's cos t and
ex pen se; prov ide d fu rther , however , that no
settlemen t or compromise of an asserted th ird-
party clai m ot her th an the pay menl/m oney may
be mad e wit hout the prior wri tt en conse nt of
the pa rty cl ai ming intiP.m nifi cat ion.
(d) Im mun ity. City, its off icers, and it s
e mpl oye es, are relyi ng on , ar.d do not wa ive or
inten d to waive by any provi sion of th ,s
Ag reement, th e mo netary limita ti ons or any
ut her 11ghts , immuni ti es . and prot ections
provid ed by the Colorado Govemrne11l dl
Immuni ty Ac t, C.R.S . 24-'10-101 et se q., as
lrJ m ti me to time ame nded, or oth erw ise
ava ila ble to City, its office rs, or ,ts employees.
1 5. Ins uran ce .
[u) Requi re m ents. Co ns ultant awees
to kee p ,n full force and effect an j main1 ai.1 at
its so le cos t and expe n se the following po licies
of ins urance duri ng th e term cf tois Ag re ement:
(1) 7he Consu lt ant sh all c~m ply
wi th the Worke rs' Co mpen satio n Act of
Co lnra nn Ann sha II provide cornpe n satir,,
in su rance to pro tec t the Ci ty fr orn and again st
any and all VVo;ke rs' Co miJe nsa t1or claim s
,:msing fro m perfo rm ::i ncc of the wo rk unde r
this conlrn ct. Workers' Compensatio,
insura nce must cove r ob li ga tic-n s imposed by
ap pli ca ble laws for any emp loyee en gage d in
the pe1 ro ,m am;e or work unde r this con t1act , as
v1 ell as the Employers ' Li abilit y w,,hln th e
mir iMum st a:ut ory limits.
(2) Comme r cial Ge nera l Liability
In su ra nce and aut o liab ility insurance
(includ ing co nt ractua l liabi li:y in su rance)
providing cove rag e for bod ily injury and
prope rty dama ge wit h a comb in ed sinAle lim it
of no t less than thre e milli on dollars
($3,00 0,000) per occ urrence.
(3) Professional L·abili ly/::rrors and
O m issi ons Ins uran ce covering a cts , errors and
omiss ions ari sing ou t of Consult ant's
operati ons or Serv ices in an a m ount not le ss
than one mill ion d oll ars ($1 ,000,000) per
occ ur re nce.
(4) Emµl oyae Dis :1ones ty and
Computer Fraud In surance co ve rin g losses
ari sing out of or in connect ion wit h any
fra udulen t or di shonest act s cornm 1tt ed by
Consu ll ant person nel, ac t,n~ alone or w1t11
oth ers, ,n an an1o unt not less t11an one million
do llars ($1,0 00 ,000) per occu rr ence.
(b) App rove d Corn panl es. All such
insura nce shall he procur ed with such
insu ran ce com par ies ot g:i od sta nding,
permitted lo do business in !he cou ntry , sta le
or terri:ory whe re the Seivices are bei ng
pe rformed .
(c) Certificat es . Co nsult ant shall
provide Cit y wll h ce itifh;ates or ir1suia11...:~
ev1 denc 1ng corn ~liance with th is Sec tion 15
(rnc lud ing ev ide nce ot re newa l of in surance )
signed by aulhorized re present atives of the
respec tive ca rr iers fo r each yea r the ! th is
Ag :eemen t ,s ,n effecl. Cer t1'ica tes of
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insuran ce will hs l the City of Eng lewood as an
ndd 1tiono l insu re d. Each ce rt ific ate o
insu ranc e sha ll prov ide tha l th e issui ng
company shall not canc el ,:·llL1 ce . or otheiwlse
materia ll y change th e insura nce afk;1de d under
!he ab ove po licies un less thirty (30) days'
notice of suet, cance ll ati on . reduction or
ma lerla l chan~e has been provi ded to Ci ly.
16 . Rights in W ork Product.
(a ) Genera lly. Except as speci fica ll y
agreed to !he contra ry ,n any Statemen t of
Work , all lnlelle ct ua l Pro pe 11y Rights 111 and to
the Work Prcduc t produced or provided by
Consu ll ant under any s1a 1ement of Wo rk sha ll
remain !he prop erty of Consultant. With
resp<:c l lo !he Work Product , Consu ll an l
uncond 1t1ona lly and irrevocably gra nts to City
duri ng !he term of suc h Intellec tual Property
Rights, a non-exc lusive, ir revoc able , perpe tual,
wor ldwide . full y paid and ro ya lly-free lic ense.
lo rep rodu ce, create de r ivat iv e works of ,
distribute , pub lic ly perfo rm and publi cly disp lay
by all means now know n or late r deve loped ,
suc h lnlell eclual property Rights.
(b) Kn o w-How. Notw ithstanding
anylhi ns lo the contrary herei n , eacr pa rty and
,ts respective personn el and cons ultants sha ll
be free to use and employ its and th eir ge neral
ski ll s, know-h ow, and expertise , and to use,
disc lose , and emplo y any ge:1 eral iee d ideas,
co ncepts , kn ow-h ow . methods, tech111 quP.s, or
ski ll s ga ined or team ed du ring the course of
any assignment, so 10119 as it 0 1 tl 11::y c:tc;qui1t!
and app ly such info rmatio n withou t disclosu re
of any Co nfide ntial lnform~li on of the othe r
party.
17 . Relation s hip of Parties . Ccnsu ll a,' ,
acting on ly as an independent co n sultant
does not unde rta ke, by th is Ag reeme nt a,,1
Sta teme nt of Wo r~ or ot h erw ise. tn pe rform
any ob ligation of City , whethe r regu latory or
con tra ctua l, or to ass um e any responsi bi lity for
Ci ty 's bu siness or operatiu11s . Nei ther party
shall act or rep rese nt itself, dire :ll y or by
implication , as an age nt of the other, except as
ex pr ess ly autl ·o riz ed in a Stateme nt of Work.
18. Cor,plcte Agreeme nt. Th is
Ag re ement co ntains the en tir e ag reement
br 'w•'!eq 1l1t..: par !!es her eto with resoect to the
m.Jti "Ir~ r"'tte red h&re 1n . ·
1P. Aµp t:cab te Law . Consulta nt sha ll
"1 1 ,: . w1 :h all applicab le laws in pe rfo rm ing
::;c 'lt ~s but sl·,all be he ld harm less for
. ,t.h. 'J r. flf any govern n,en tal proc uremen t
reg ulati on lo w hich it ma y be subject bu l to
whic h reference is n ot majc In !he app licab le
Statement of Work. Thi s Ag ree me nt sha ll be
cons:ru ed in acco rdance with th e laws of I 1e
Sl at e of Co lora do. Any act ion or prc,ceed ,g
broug ht to interpret o r enfo ·ce th e pro vis ;ons of
this Agree ment sha ll be brought befo re the
state or federa l cou rt si tuat ed in Arapa,oe
Coun ty , Co lorado and each par ty hereto
cense r s to jurisdictio n and ve nue before such
courts .
20. Scope of Ag reeme n t. If thP. sr.ope of
any prov isions of this Agree ment is too broad
in any res p ect whatsoever to pe rmit
en forcement to its fullest extent . then such
provision shall be e nforce d to the ma ximu m
extenl perm itted by law , and the par ties he reto
co nsen t to and agree that suc h scope may be
judic.ally mo dified acco rdin gly and that 11,e
whole of suc h pr ovis ion or this Ag reement sha ll
not thereby fa il , bu t that th e sco r e of s11ch
provision sha ll be curtai led only to the exte nt
necessary to conform to law.
21. Ad ditio nal Work. Afte r receip\ of a
8tateme nt of Work , City , w ith Cons ullanl's
co nse nt , may reque st Consu lta nt \o undert ak e
c:HJditiu 11ctl work wit h respe ct to suc h Statement
of \/\'ark In such eve nt , City and Consulta nt
sha ll exec ute an addendum to the Statem ent
of Work speci fyi ng such add 1t1011al work and
the co mp ensa tion lo be pa id to Cons u ltan t fo r
such ad dit io nal wo rk.
22 . Sub-c o ns ultants . Co nsu llant m ay not
sub co nl!~cl any of the Services to be prov ided
hereunder w1 t11 out the prio r wrilt en conse nt or
City . In the even t of any perm,lted
subcon tra cting, th e agreement wit h su ch third
pa rt y sha ll provide th at , wi th re spect to the
subcontracte d wo rk, such sub-co ns ultant sha ll
be subject to all of th e ob l1gat1ons of
Consultant specified in th is Agreement.
23 . Notices. Any no:ice provided pu rsuant
lo !his Agr eeme nt sha ll be in wril:ng lo !h e
parties al lhe addresses sel fo rth be low and
sl\all be deemed giv en (1) if by han d delivery,
upon receipt thereof , (2) three (3) days after
deposit in the United States mai ls, postag e
prer-:a id, ce rti fied mail. relu rn receipt req ues ted
or (3) o ne (1) day aft er deposi t with a
notiona ll 'J -rccog niz:cd ove rn ig ht cou rie r,
speci fying overnigh: prio rity delivery. Either
pa rt y may cha nge its address fo r purposes of
l1 11 s Agreement ~! any time by giving w ritt en
notice c,f such change to the ot her par ly
heret o .
24 . Assignm ent Tl 11s Ag reeme nt may not
be assig ned by Co n sul:ant withou t th e prior
written conse nt of C ity . Except for th e
pro hi b ition of an assignment c on tai ned 1n t he
precedi ng senten:e, th .<. Ag reement shall be
bindin g op o n and inure to th e benefit of lhe
heirs. successors and as si~ns of the parties
hereto.
25 . Third Party Benefi c ia r ies. This
Ag reement is en tered ,nto so lely ror 11,e benefi t
of the parties hereto and shall not confe r any
rights upon any pers on or anl ily not a party lo
!his Agreement
26 , Headin gs. T ,e s~clion hca din!JS in
thrs Agreeme nt are solely for convenienc(, and
sholl not be considered in its interpre tation.
T he reclla ls se 1 runt, 011 llie firs ! pay~ uf l his
Ag reeme nt .;re lnco rpor3ted In to lhe body of
thi s Agreement T he exh 1b1 l s referred lo
lliro ughout !hrs Agr ee ment and any Stat ement
of Work prepa red in conforman ce wi th this
Ag reement are incorp orat ed ,nto \hrs
A greement.
27. W aiver. The fai lure of eit her party at
any lime l o requ ire perform ance by !h e ol her
party of any provis io n oi !h is Agree mern shall
no t effec t in a ny way the full right le require
such per.ormnncc ot ony sub5cqucnt tim e ; nor
shall th: waiver by either pa rly of a breach of
a ny µr v visi o n of this Agreene:nt be taken or
helC to be a waive1 ur 1.l1e prov ision ih.;elf .
i ~. Fo r ce Majcure. If pe riorma nce by
Consultan t of any serv ice or ob hf,a tl on u:1der
lh1s Ag reement is prevent ed. res tri cted,
delayed or interfered wilh ~y reaso n of labor
disp utes, strike s, acts of l>~d. fl oods, lightni1g ,
seve re weather , shortag &s of ma te rials,
ralio n1ng, utilit y or co mmu nicatio ns fa ilures .
ear:hquakes . war, revolution . civil commotion .
acts of nuhlic enemi es, blor.kace, em ba rgo or
any law, ord er pro clanMlion, regu lati :m ,
ord ina nce, demand o r ri::qu1rement having
lega l effect of any 9ovemment al or judicial
author ity or represe nt ative of any such
government , or any other act wh e the r simi lar
or dissimHc:it :o those referred to in this clause ,
whi ch a1e beyond the reason able con tcol of
Consulta11 l, lht1n Cu r,sul dnt sha ll l.Jt=! t;!XCUSt::U
fr om such pert,orm ance l o the ex lenl or such
prevention , res tricti on, delay or interference If
!he pemd or suc h delay exceeds th irty (30)
days, C,ty mdy , wllhoul li ab ility , le rminale lhe
aff ected Sl ale ment of Work(s) upon vm llen
no l1ce le Co nsult ant
29. Time of Per fo rmance , Tim e is
expressly rn ac'e or the essen ce with respec t to
each and every term and prov isio n of lh is
Agre emenl.
30. Permits. C:onstr ltanl shall at il s cw n
expe nse secu re any an d all li ce nses. permi ts
or cert,fica les tha t may be requi red by any
federal , sl ale or loca l statu te ordinan:e or
r~gu latio n for th e pe rformance of the Se rvi ce s
unde r th e Agreeme n t Consu ltant sha ll also
wmply wi lh the p1 ov isions of all A ppli cab le
Laws in perfo rming the Si,rvi ces under Ille
Agreeme nl. At Its own ex pe nse and al no cos t
to City, Consu lt ant shall make any change,
allera t,on or modif 1ca l 1on !hat may be
necessary to comply w ith any ~pp hcab le Laws
toat Co ns ul 3nt failed lo compl y wilh at !he
l ime of perror mance of the Se rvices.
31. Med ia Re leases . Ex ce pt for any
anno un cernent in tenderi so lel y fo r irtern al
d1s lnbuho n by Corsultant or any di sc loc;ure
1equired by legal , accounling . or reg ul ato ry
1cqu i1crnen ts beyond the r•"'aso:,ab le contro l of
Co asu lt ant, all m edi a re leases, public
ann oun ce ments, or pub lic dis closures
(inc luding, but n ol lirriiled t,J, p1omotiona l or
market ing ma l P.ria l) by C-.onsu lt an l or ils
emp loyees 0r ag ents relat in g lo lh is
Agreement or its su b1 ec 1 matter , or 1nclud1n;i
lh e na me. trade m2rk, or sy mbol o r Cily, shall
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be co ord in at ed with and approved 111 wnl1ng by
Ctt'I prior h) th e release thereof. Consullant
sh 111 not re pres ent airecIty er iadire ctly that any
Se 1vices provided by Consultant to Cily has
been approved or end ors ed by City or include
the name, tr ade msrk , or symbol of City on o
list al C ons ul tant's cus Iomers witho ut Clly's
exp ress written conse nt.
32. No nexc lu sive Market and Purchase
Rlglits . It ls exp r essly unde r stood and agreed
tha t t111s Agreement doe s not gra nt tu
Co1;ultant an exc lusive right to provi de to C,t y
any or all of the Services and shall not prevent
City from acq uiring from other su ~p!ie rs
se rvices similar to the Services . Consu ltan t
agr ee s that acquisitions by City pursuant lo
t111s Ag 1ee rrent shall neither restnct th e righ t of
City to ce ase acquiring nor req uire City to
cont imJe any leve l of suc h acqu 1s 1tions .
Es timate s O' forecasts fur1i shed b1• City to
Consullan l prior lo or during t11e ter111 ul this
Agreement sl1all no t constitute co mmitments.
33. S urvival. The prov isions of Sections S,
B(g), 10, 11 , 13, 14 , 16 , 17 , 19, 23 , 25 and 31
sh all surv iv e any exµn aliun or te n 11i11atlon fo r
any reaso n of this Ag reerne,n !.
34. Ver ification o f Complinnce w ith C.R.S.
8-17.5-101 ET .SEQ . Regarding Hiring of
Illega l Allens:
(a) Employees , Consu!tants and
Sub-consultan t s: Co nsulta n: shall not
knowin3 ly emplo y or co ntracl wi th an :t1ega l
ali en to pe rform wo rk umJ er this Con tract.
Co nsultant sha ll not cont racl wtth a sub-
co nsu ltant lhat fai ls to ce rt ify lo lhe Cons 1,ltant
that the sub co nsulta nt will not knov ,ingly
emp loy or cont r act w:t h an ill eg al ali en lo
pertorm w ork under thi s Con:rac l. [CRS 8-
1 l.5-102(2)(a)(I) & (II ).)
(b) Veri fi cati on: Cons ultant wi ll
parlicipatc n e1;her the E-Verify progra m or lhc
Depar tme nt program , as defi ned ,n C l,.s . B-
t 7 5-101 (3 3) an d S-17 5-1 01 (3 .7).
respect iv ely, in ord er l o confirm Ihe
cmµlo)'rnen l ehJibit ,ty uf all w 1ploy ees who are
new ly hire d for employment io perform wo rk
under lh is eubh c con tra cl for servIc~s
Co nsullant Is proh1b 1ted fron Ltsi ng th e E-Ve·rfy
pr o3 ram or the Jepartment p:ogram
pro ce t.lw es to undertake pre -employ ment
scre ening of job appl icants wh ile l~is co ntract
is be ing perfo rmed .
(c) Dut y to Term ina te a
Subco ntra ct : If Consult an t ob l uins actu~!
kn cwledge Iha: a sub-consultant pe rform ng
Jrk under th is Contract knowi ng ly employs or
contra cts wi th an ileg EI alien, th e Cons ultant
shall :
(1) not ify the sub-consu ltant and
the City wihln th ree duys !~at the
Cuns ullanl has act ual knowledg e tna t
the sub-consul:ant Is employm g or
contractmg wit an illegal alien . and
(2) terminate the subcontract
with the su l>-co nsu l:ant ,r, withi n thre e
day s cf re ce iving not ;e r equl·ed
pu rs uant lo this parag I aph ll1e sub -
consu lt ant does not stop emplo\•i ng or
co ntracting with the ill egal ali e n : except
that t he Con sulta m shall not ter m inate
the co ntract with tl•e sub-cc ~su lt a.,t if
during sucn t1 11ee days l hu :,·,b-
cons ultant provides info rmation to
establish that th e sub-cunsultant has
not knowi ngl y employe d or contra cted
w ith an illega l alien .
(d ) Duty to Comply with State
Inves tigatio n: Cons ultant shall comply with
any rea so nable ,equest of the Co lorad o
Departme nt of Labor a nd Employment made in
the course of an investigati on lly tha t ll1e
D par tment Is under takin~ pur sua nt lo C .R.S .
8-'17.5-102 (5)
(c) Damages for Breac h o f Contract :
Th e Ci ty may terminate th is co ntract for a
bre.A r.h of ca nlracl , In whole or in part , due lo
Ccin sull,rnt's breach of any sec ti on of this
paragraph or orov rsions req uired pur suant lo
CRS 8-17 .5-102 . Co n sultant sha ll be hab le for
ac:ua l and conseque ntial damages lo 1he C1ly
i11 adoit1on to any olher lega l or e~1Ji !a~le
remedy the C ity may b e en illed to for a brea ch
of this Con trac'. unde r tltis Pa1 ag1c1 µh 34 .
IN WITNESS WHEREOF , the parties to th is Agree r.i e,1t have ca use d t lo be execute d by 11e r
au t horized office rs as of th e day and yea r fir st ab ove wiiilan. Th;s AgreQ nent may be executed in
co u nt er part s each of wh ich shall be deemed an origin al but all of which •c :;,e th e r shall co ns t,tule )ne
and the same ins1rume 11I.
CI TY OF EN GLEWOOD, CO LO RADO
By :
(Print tfom c)
Ti tl e: _________ _
Da l e: _______________ _
ATTEST :
C ity C l e r k
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OV C,✓,w.:T7,V~ •
(Cons ultant Nam e)
/7o/ /-</v,._mo e =,rJe.croJ Sl</Tf:. r.Jl
Address
C ity, St ate , Zip Co
s v: Pu
_;t::!_ (Sl go
_d_Q[/_
(P ri,,t N.lmo)
Till e: -~7?'-~-'--i<. .... / __ Ni __ Lc...~_'l'_ll-_L ____ _
Da 1e -1l1.,.1e/G Ii r::1)// I I
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SCHEDULE A
STATEMENT OF WORK
Englewo od M aster Bicycl e Pl an Route D eve lopment Stu c!y a nd
Implementati o n Program
Funded througl1 Tri-County He alth
Commun iti es Putting Prevention to Work
Grant
Tas k 1: D eve lop l11 vo lve m e11t Plans w ith Schools anc/ Gen eral Pub lic
A uni qJc e lem ent of our proposa l s the in clusion of Bicycle Co lorado on ou r team . Dan G rumg of
Bicycle Co lor ado has worked o n Sa fe Rou tes to Schools around the Sl at e of Colo rado and has
ext eM ive ex pe rien ce 111 deve lopi1g promot iona l and educ atio na l materials for sc hoo ls and in
engag ing s·uden ts , teac hers, and parents to en couragB bicycling and 10 so li c;t input on
infrastruct ure o r policy 111od1f1cat 1ons th at make bicycl ing safer and more e nJ oyable. Over the pas t
f,ve yea rs, Bicycle C olor ad o worked wi th over 25 ,000 st udents 111 ove r 50 sc hoo ls throug hou t
Colorad o. Bicycle Colorado has also cond uct ed te,,cher train ing s and co mmu nity workshops 111
Du rango , Steamboa t Sp rings , Golde n and Denver. f.acl1 co rrnnu nily l 1a s u11ique cha ll enges re late d
to stud ents biking and wa lking to school. Bicycle Colorado has deve loped vast a nd diverse
expe ri enc e in co nd uct1 ng sc l10ol ou lre .:ict, foster ing community invo lvament and provio ing
programs cus t om ized f•l r each seting . In add1lio11 to education, outre ach and event planning , each
program rece iv es promot iona l mater ial s on sa fe ways to ge t mor e kids biking and wa lking to
sc hoo l.
The focus of Bicycle Co lorado 's Safe Rou tes to Scl1ool pr.3ram 1s sustainability. The prog rams
strive to affect pe ·manen t cu ltura l chan£e within each school and th roug hout each com munity. It is
essent ial tha t parents , teach ers and administ rators, in add ition to stu dents, recei1·e bicy d ~ d lld
pedes:r ian ed ucatio n . This empowers bo lh adu lts and studen ts to find susta inabl e ways to get
mo re :<ids biking and walk ing lo schoo l. Bi cyc le C lorod accomp lishes this through surveying
pa rents to ide ntify and add ress sp ecifi: co nce rn s. org anizing wal king school buses and bicycle
tr ains , conduc ting bi ke and wa lk site audi ts and cre ating sc :1oo l~~r ec1fic s.-=i fe ro 11tP.s rn;ips with
reco mm ended bil<.i ng and wa lk,n g routes to schoo l.
Bicycle Colorad o also worked close ly .v 1t h t1 1e Englewoo d SchJo l Dis tri ct on t1 1e ir most recent Sa fe
Ro l . to Sc hools appl ication to CDO T and ha s relatio nsh ip s wi t11 th e sc hool dis tri ct th at will make
ou r e,,orts mo re effec tive and efficie nt . Our focus en th is port ion of the 11w olveme nt ta sk will res ult
111 rea l and tang ible benefits to the City cf Eng lewood and the elementa ry sc hools.
In orde r to engage th e pub lic eff ect iv ely and provid e proJe ct 1ntorrnatio n we propose ;o work clo se ly
with the C,ty, Tri -Coun ty I lea lth, Bicycle Co lorado , and th e consu lting f ir m chose n fo r the
Dow ntown and Medical District Com ple te St reet s Assessme nt Stu dy to develop a coordinat ed, join t
pub lic involve m en t plan th at iden tifies key stake holde r gro up s and r.nc responding strategies to
engage th ese grou ps. We ~ndersta nd that the Tri-Co unty Hea lth grant requ'res publi c meetings
and doc umen tat ion of t11os e meetin gs . We are propo sin g two Jubli c mee ti ngs. The gcal of the fi rst
pub lic meeting wi tl be to pr esent th e ex isti ng conditions and to so licit ideas and input on
priori tiza tion a nd tra ve l pa t:e rn s/needs . Mat er ials suc h as large format maps of th e ex isting
p~des tr ian and bike co nd itio n s, projec t ov erv iew and sc hedule , and comment fo rms will be
availa31e at the meet ing . T he goa l of th e second meeting will be to share Ire Draft Plan an ,j to
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ga ther inpu t and comrne 11l 0 11 th e elemen ts. A key elem ent of this mee ting wil l be the avai lability of •
large forn·a t maps of th e b1 ~e route plan eleme nt s to al low for eas y commen t and _.eedbac r..
We woci ld discuss meeting adver t,sem enl st rategies wilh the City prior to 1mp le me olation Al the
co m plP.tio1 of the pu bli c mee tings we wi ll r,ovirle a re port inc lL d in g the date and locat ion of the
m ;,e 1ng , atten dance sheets , and a sum ma ry of inp ut wit h photos of th e mee ting for th e C ity 's use.
Task 1 fangible De liverables
Invo lveme nt Plans for Sch oc and Genera l PLbhc
Pub lic meeti ng suriman es
1°romot1 011al materia ls and eve · •s to e nco urage bicyclh'J by oa rents , stu csnls, ,md teache rs
Ta 3k 1 Level of El:1J11 and Cc sl ~s lima le
C hris Vogelsang , f-'E:
Be lh Voge lsang , A ICP:
Dan Gru n.g ·
Gra phi cs Support
Adn11n Su opo rt
Task 1 Tota l D oll ars:
8 hour s x $145lhour ~ $ 1 160
40 ho ur s x $1 45lhou r = $ 5 800
140 hnn rs x $7Slhn w = $10 ,500
24 1,ours x $85lhour = $ 2 040
8 hou rs x $4Slhour = $ 360
$19,860
Task 2: D etailed Study of Ro<Jtcs Proposed irr th e 2004 Bicycle P/ar,
How this ta sk is hand led is cntica l to the success of the ove rall p"oject and the immed iate •
imp lementa tion plan. Based on our know led ge of Englewood, clia ll er'ges to bicycle ro ute
implement~1;on , and Iha prev ious work done in lhe City we pr opose the follow ,ng pro ce ss to arrive
at rea listi cal ly feasible and imm edia tely imp lemenlable bicycle rou te ir-:,ovements.
S tep 1. Hold a two-hour l'torksl,op wi/h City s taff to re view the rou te ~hown 1n the 2004 Bicyc le
Plan and to dete rm ine wh icl, routes or pa rt s of rou tes appear fea sib which routes or parls of
routes have challen;;es , and wh ich routes or parts of ro ut es are no t ,casi ble wr th ~ut s11 .ni ficar t
in·,estments. We unde rstand th at al the conclusion o f t~e 2004 3icyc le Plan pr ocess t'1e 1ni1 1a l
routes w~n: Ulscu sse d wi th Pui.J li c W orks ~nd some sa fety conc-::rns related to individ ual 10utes or
pa rts of routes were ex pressed. We be lieve it wou ld be mosl efficient and effec'.ive to q ath er tha t
iniorm ati on dirc dly from Ci ty Stoff nnd to bui ld on Ih a'. informatio n ra th er than starting fro,o scra tcr.
T he goa l of ti ...... wo rkshop is to arrive a! a dete rmina li on of which rot1tes appea r most feas ible and
to focus ou r t;;.11 0 rt s on th oc;e ro utes .
1Jl!P 2;_ A de/ailed eva lualio n of /he mos / fea sible f '>Ules will be co ndu ct;,d wilh a pa rticular
e m pl1 as is on saf ety issues and imp lementation aflordab il ity. Facto rs such as th e rout es synergies
w ith th e elemen l ary sch ools, emp loyment ce nle rs , o r sho ppin, ar eas will b e co nside red as wel l but
th e prima ry driv er wi ll be imp lemen t ab ilily withi n th e Cily s bu dge!.
C ,p 3 . Hold a /wo-l1 011 r worksir o lo orose n! /Ire rinrfin s of fhe rletailed e valua liori , any po tent ial
safe ly ha,a rcl s, amJ any µote nl1al desiyn alleir ia ti ves to rn it ig ala thus~ hazards . Th e goal of the
w orks ho p is to arril'e at ag reed up on immedia te implemenlali on route s lh at meet pla nn ing and
publ ,c works requir ements and needs with in ih c bu dge t av31lab le. Th e results of lhis wo rks hop will
dr ive the imme ::ii ate implem entation plan elements .
S tP p 4 fJP.vP.lon anrl sh ArP. 1'1P. immediat e umtfemen:a t,on plan :h at me et s U1e City's req·Jiremen ts •
and me a:for dab le.
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Tas k 2 T arurble De live rabl es
Fin al ized Ro Jte Stud y and Selectio n Report
Imm edia te Imple mentatio n P lan
Ta sk 2 Level of Effort and Co st E stimate
Ch rr s Vog e lsang, P [:
Beth Vc ~elsa ng , AICP :
G ra phics Su pport ·
Adm in Sul!QQ!L__
To:;k 2 T ota l Doll ar s:
8 0 hours x $14 5/hn ur = $11 ,600
16 hours x $1 45/ho ur = $2 ,320
?2 hours x $85/hnur c $ : 8 70
8 hours x $45/hour = $ :360
$16,150
Ta s • 3: Develop Finaliz ed Route Signag e and lnfrastruc rur~ lm pro ve m ant Pl an s
T l1e purp os e of l his l ask is l o take l he immediate implementat ion plan and de ve lop a fina l route
sig nag e and infwstruc ture imp rove ment plan :o gu1t!~ the jCtiv ities of T as k 4. Gas 1?d on ou r
knowledge of Ec glewood an d th e $75,00 'J implement atio n bu dget we anti cip ate lhat the
imp rovemen ts will cons isl r rimar ily of si an in o anrl r otP.nfla ll y so me stri ping elP.mP.nts such as
crosswal ks, Fina lizatio n of th ese pl ans w rll be co nl ing en l on approval of t he elements and des igns
by City sta f f.
',nether el eme nl of Tas k 3 is to develop a ci tyw ide bi cycl e pa rk ing pla r We antici pale that the
parkr ng pla:, ·Ni ll be drrve n by the scl,oo ls nee ds, the im me dia te implementatio n r ou te se lect .on,
and other c;il ica l node s su ch a : C iv ic Ge nie r, the I..RT stal ion , Downtown , a nd lhe m~d ica l dis trrcl.
De ta iled budgets for eac h e leme nt of th rs tas k will be prod uced.
Task 3 Tangib le De live rables
Deta iled Rou l e Signag e Pla n
Bicyc le P«r k1ng Plan
Budge!
M aintena nce Strate gy
T as k 3 Level of Effort and Cost Esti mate
Clu is Voge lsanq, PE . 8 0 hou rs x $1 45/hour = $1 1,60 0
Belli Voge lsa ng, AICP 16 h 0c11 s x $1•151 l 10ur = $ 2,320
Aaro n He umann , PE , PT OE 4 0 ho urs x $135/hour = $ 5,400
AutoCA D Sup po rt: 80 hours x $65 /hour = $ 5,20 0
Admi n Su poo rt : 8 ho urs x $4 ',i!_ ,ur = $ 360
Task 3 Total Doll ars· $24 ,BR0
Task 4 : Ma 11 ag e A cquisi tion and In s talla tio n of Sign agc a11d l11fr as truc tu re Improve m ents
Once lhe f nalize d 10u te srgnage a nd bicycle pa rki ng plan are completed and approved by Crty
staff, we w ill de termine an appropr ia te sub-co ntractor to perform the w or k, get det ailed costs
estimates from that co ntrac tor, an d manaye the acqu isit ion of the elern e nl s dn d til e in slrJl laliu 11
wo,k of l he sub-contra ctor . II is Im portant not to choose a sub-co ntractor before the plan e lemen l s
are knovm and th e most app ro:,riate an d cor.1 0ffcct 1vc sub~contractor can be chose n. This
proces s w ould rnvolve gett ing deta iled -:os l estimales ard rmplementalion lr meframes fr om seve ral
I]
co ntrac tors a~d cl1oosing the bes t va lue ttsat me els th e projects needs . We wo uld ma nage the •
e ntire sub -co ntr act or selection process an d insta ll ation.
Tas k 4 Tangi ble De liver able~
Pu rch ase and I ns tall ati on of S □n age ;m d Infrast ru ctu re
Ta sk 4 Level or Effort anrl Cool Es tima te
Ch ris Vog elsang, rE · 20 hours Y $145/hou r = $ 2,0 00
Aaro n '-le urn an n, P[, PTOE · 80 hours x $135/hour ~ $10,8 0 0
Ad n 11n Support: 8 hours x $45/hour = ~
Task 4 T ota l Dollars . $14 ,06 0
Co s t Es timate S ummary
Tasks 1 lhroug~. 4 resu lt 111 an ove rall tota l consu ll1119 budget of $74 ,950 . A n ad dil ,on al ~75,000 w,11
be req u ire d fo r m ate ri al a cq uis ition and in sta ll a ti on by a subco ntr act ,,r res ulting 111 a to tal ovenll
pro ject budg et of $149 950 .
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En g le w oo tJ M ns t cr Ui c yc;l c. P i n n Kuutc ocv c lo pmc.11 1 St udy il nd J.111 plc m c nt;1 llo n P ro !J r ;1n,
P roject Sctu u lulc
2 /2)/101 l v ers 10 11 l
ll.l':"".:\f..l'!,:RJtJ,'G~' .. ?:?-~-~1!1.,".i~E:i,1Tai;lil Mllo'F.tol'io1~',f:Y,-Jh ~l,,1it>!S '1/ii,:,. .. ~p",f:,,r,q!' l!f~S.'n'J'filiT li11 11 1fa'ftin lC;'l tO!i:f !~rt~'
Ue~lt. _______________________ __.!!!.:i.!£!1.1,,0lc,.,_1 ___
I 1 0 1111e1lo ln•u lll t:111011 1 Pl .. 11\i, w llll t he Gc ll ools a n.,J O n111ul P uu u, Ma u :11 20 1 I tllftnl Dh /,l m c h 2012'
r>vt,lit Moohn fl I A-J nt, 2011
P,o eel Compltwon
"f.ubhc lrwotvi:m tn ncl1v,1 ,oo wt ! un I b f Auvu1.1 ;0 11 b ~L ~chool r.tluc;:iho n ond o u 1ro 11c'1 o!lor1 t may contmue 11110
till 20 11 ,20 12 5Chto1 ycllf