HomeMy WebLinkAbout2011-06-06 (Regular) Meeting Agenda Packet•
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Call to Order.
Invocat ion.
Plcdue o f Allcgi Jn ce.
Roll Cal l.
Agenda for the
Reg ular M ee ting of the
Englewood City Council
Monday , June 61 2011
7:3 0 pm
Cng levvood (Mc Cen te r -Council Chambers
I 000 Eng lewood Pa rkway
Eng lewood, C O 80 11 0
Cons id e r.,:i o n o f Mi ll11 \Pc; (I f P rPvin 11 ,; c;p ,;;i,io n
ii. viinutes from the Regu lar Ci1y C ounci l Mee ring of M 2y 16, 2 0 11.
6 . Reco gniti on of Sch eduled Public Co mment. (Thi s is an opportunity rw th~ µubli(. to ,1dd1t::~!> City
Council. Council ma\' c1 sk questions fo r cla nfi cat 1on. but th ere w ill n ot be an y dialogue . Plea se
lim it your prese ntatio n to five mi nutes.)
1. Pre se nta tio n to [nglew o )d Po lice Ci ti ze ns' Academy C rc1du ates.
b Fnglt:iwou d re ~idt-11t Rd1_11J y fgdn will !J t! µ1 ~:,t::11l l u J isc uss th t! R r o p,1,J..111 1,; e,pLm sion
pr o pos al north ol the En Rlewood Statio n Pa rk-N.Ri dc.
7. Re c0A n1t1 on o i Unsc hedule d Pubh c Co111m(!nt. (Thi s 1s an opportuni ty ior the public to add ress
City Co unci l. Council m;iy ask ques ti ons fo r clarifi ca l ion . b ut th ere will no t be ar.y dialo gue .
Pl edSt: lirnH y ou1 p ,es cn 1a11on lo th ree minu1 es . Time for w1 sch edu le d publi c comment m;i y be
hm1ted 10 4 5 mi nul es , and if limited, ·ha ll be continued 10 G ene ral Disc ussi o n )
Counc il Res p v nse 10 Publi c C omment
0 . Communic,1ti on s, rrodan1 11 ti t.f'\S, and Appomtmc nl3 .
a. Le11 er fr o m Dia ne O stmeye r ann ou ncing hi?r res1gna1,on fro m th e Englewood H ousing
Alllho rity
I t'1c;u,c note Ii )'Ou have a d1 ~.1b11 l)' ,rn d n eed aux1 h.t·y aids 0 1 scrv1c l1S, ple,1!>C nou ty th e Ct<)• of Fn glc\,oc,d
l!_;,O) 762 ,240 51 ;11 least .i B ho w s n ,1d,•,1 nce o f \\i,e n sem ccs iltl? m:ed cd
En&l cwood (tfy Council A gcnd.1
June 6, W 11
P;i ge 2
b. E-m ail fr o m Bre tt East an noun ci ng her re signJtio n fr orn Keep Englewood Beautiful.
L. P1udama 1ion dcclati ng lhe ,...,ee ~ c,f Ju ne 19 20 11 ,1s "Sc uth 81 0.id way Mile \Veek" in the
City o f Eng lewood.
9 . Con:;e nt A~en d a It ems.
Ap proval of O rdinances on Fi rst R(l;1di11 g
b . Approva l oi O ,dinances on Scconci Re ad ing.
c. Res olutions an d Mmi o ns.
Re commenda li on fro m the Fina nce and Admin is trati ve Services Dcp.utment to
adop1 a res ol u tio n estabhsh i r-.g Medical Mari1uana lice nsin,'\ i ees . STAF F SOURCE :
Frani( Gryglewicz, Direct or of Fin a nce a nd Adm in is trath · Service s.
1i. Recomm e nda ti on from the Fm ancc L'lnd .A.dm inist rar ive Services Depart men t to
a do p t a rcsolu tio ,1 pprovin g a trJn:;fcr of fund s to c over e ighbo rh o d
St.i Ui lizJ tiu n P,o ••~m proje I ex pendit ures pendi n g rei mbursem ent from th e St,lle
of Colo rad o . STAFF SOURCE: frJnk Gryglcwh:z, Din.!C.:lu r uf Fi11 J11 ce dnt.l
Admin istrative Sc 1v i ces.
ii i. Re com menda ti on fr o m th e Finance an d Adrw nis1r11th1c Services Dep ar tm ent l o
ad op t a resol utio n exten d hg the exis tin g mor.1 to riu111 on es tabli shmen t o f new
Merlic;i l Marij 11an.:\ Dispensi ng and Growin g U::e !t unti l January 1. 20 12. STAF F
SOURCE: Frank Gryf;ll'wicz, Direcl o r
I 0. Public Hearing llems. (N G Pu b lic H ea ring Sched ul~d )
1 1. O rd in,1n ccs, Resoluti on s ,1nd ,\\Ol io ns
"· Approval of O rd inances on F1rs1 Reading
Co l1nci l Bill No. ::!9 -R~commcnda tio n by th e Police Dep,1rtm c nt to ~d opl .1 bill
fu r d i \ 0 1tl i11a11 Le ,1p p iuv11 1~ ,t l\\t:1nu1u11d u1 11 uf U11J t:=1~t d11Ui11g w ith th e Un it!!d
S1ates M arsh als Se rvi ce au th ori zin g ~n glewood 's pa rrl c1pati on in th e Adam Wal!'.1 1!
I ask force. Sl'AF ~ SOU Kn: Sam Wal o n, Com m ande r.
i1. Co unci II No. 30 -Re commend alion by 1he Po li ce Departmen t to ,1 d opt a bi ll
fnr ;i n o rrl in ,,nce ,1u 1hnri1ing !hf" FnglPwnnd Poli n • Oep ;1 rtmen1 :o app ly fo r and
accept fu ndin g frorn the Offi ce oi Ju stic e P:ogr 2m s Bu reau of IL1 stice As sistanc e, 10
a ssis l w ith the cosl o f pu rchasing b ull et prooi vests. STA FF SOU~CE : Sa m
Watson, Co 1mn.1 nder.
l'lc;1se no lc IT you h rwe ;i d1sab 1l11~• ,·111cl need Au>.1h.ir) ,ilc\ or ~" 1c L--.. please nouty the City o( (nglcwood
IJ0J,162-2,10!>) ,,1 leas ! •1H hours 1n Jdva ncc of whC'n \erv-ces ~re needed
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(nglcwood Cit y Cmmo l Age nda
lu ne 6, 201 1
P,1ge 3
IV,
Cou ncil Bill No 3 1 -Rccommc n rfa1 inn hy 1he Cnmm 1mity r>PvP lnpment
Departmen t to adopt a bill for an ordinan ce accep ting a gran l fr om the State o(
Colo rad o Eco n om1C D evelo pment Con11 11i s~io11 lO i und 111.tr kcli nK an d
ad111i 11 ist r,,1i on (o r the A r,,pa hoe Cou n ty ~n te1prisc Zone. STAFF SOURCE:
Darren Hollingswo rth , Eco n omic Development Coordinator.
Coun ci l Bill No. 3 3 -Reco mmendati o n by th e Po li ce Oepa r:m ent and Cit y
Pro sec ut o r to adopt a b ill for an ordinance approvin g a User Agree ment w i th the
Colo :ad o Bu rea u of l11vestiga ti o 11 for p,1rti cipa ti o n in th e Colorado Cri me
In fo rma ti on Cen ter and Nati ona l Crimt" lniormati o n Cent er Crimin al Ju stice
lnfo rm.1t ion Systems ST,\FF SOU RCE: Jeff Sa n chez, Suppo rt Se rvi ce s
Co mmander.
b. Ap proval of O rdin ance s on Second Rea d in g.
c . Res o lutio ns and Motio ns.
ii.
Recom me11dat1011 ir om the Commu n ity l)evelopment Depart men t to ap prove, by
motio n, a requ es t to es t,1b li sh lune :!S, 20 11 as a ci tywide publi c si d ewalk eve nt.
STAFF SOU RCE : Darren H o llings worth , Economic Deve lnpment Coordinator.
Recommenda tio n fr om th e !nformallo n Tec hno logy D epartment 10 approve, b y
motio n, rt n ,1gree m en 1 w ith Ce da rC res i one, Inc. to provide profos si nal services
for lhf' ()r;:tcle R 12 up grad e p ro jec t. STA FF SOURCE: Andrea Aragon, IT Project
Mi\nager.
12 Ge neral Disc uss ion.
,1, Mayor's Cho ice .
b. Cou ncil Members' Cho ice .
13 Ci 1y M,mage r's Re p o rt.
I l. Cit,• Atl om ey 's Rep o1 t.
15. Ad jou rnm en t
1'1 11: fol low111t, 11111ul~~ we ,e 11a nsrrntte d lo Cit y Cuu11d l 111 ,'.ld y, 20 1 I .
Doard of Ad 1us tmen 1 an d Ap p ea ls meetin g of April 13, ~0 11.
• Co de Enforcemen t Adv isory Comrrn llce m ee Ii11g o f Ap ril 20. 20 1 1.
Li quor Li cens in g A utho rity Te leph one Po ll .;f May 4, 20 I I.
NonEm~rgency Empl oyees Reuremen l Boa rd me eti ng oi February 8, 20 11
Pl;rnmng and Zoning Comrn1ss1011 mee l ings of April 19 and May 3, 20 11 ,
U rban Renewa l .~uthonl) meet in g ot March 9. 20 11 .
• \•\late r ,md <iewer Ro.:l rd m r f'ling<; of M .:lrch R ,1 nd Aori l 12, 20 1 1.
P1c:ise now If vou h,1ve a d1~db1hry ,ind n~ed i\uxlli,uy ,ud s or services, µlease noUN the City of Engl e,, ·>d
IJQJ,76 2,21105\ ,1 1 lei\st •18 h our\ 111 ic h •,1 n c r, o f w h "n s r,rv1 c es ,1 ,e nc£'ded
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Lou E llis
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nt :
o :
Subject:
Kerr/ Bush
Wednesday , June 01 , 2011 10 :31 AM
Lou Elli s
FW· Englewood Pohce Ci tizens' Academy Graduates
I'v e alrea dy ad1u s1ed my an not ated m inutes.
ICr:rry(huh,MMC
Dr11u\y Cit y Cluk/Coor AIJ11 1lt11Ur•IU1
lht: Cil~ ot Cnalewood
IOOO F.n11e w ood Parkway
Englewood, Co 8011 D
J UJ•l bl •l llO !>
hu l0l•78 3·6896
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From : Toni Arnoldy
Sen t: Wednesda y, Jun e 01 , 2011 10 :17 AM
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To : Kerry Bush
Subject: RE: Engl ewood Police Ci ti ze ns' Academ y Graduates
He re you go . I do know that sev eral o f th ~m are not going to be there due to vaca t ions and su ch, bu t this is the l is t of
all of th e grad ua te s last nam e fi rst.
r hank s,
l cn i
Abde l rncged , Ahdclraouf
Allen , Amy
Allmo nd , A ubre y
D awso n, D eborah
Dnwso n, John
Fu nn an , Jerry
G r angi::. Tam111y • lck s, Deni se
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Jackson , Irene Caro l e
,Luko\vski, Susan
O 'Con nor, Theresa • Robe rt s, 1-l cai hcr
Sc hm itz. Brad
Sc hmi tz, Le slie
S im s, Hel en
Si ms, Randi
S peag le Jr .. Ja y
Slcphcn, Mi chael S .
\Vh ytc, Ja~n n
Wilk inso n, Ena
Wilkin so n. Michae l Lee
From : Ke r ry ~us h
A Sent: Wed nesda y, June 01 , 2011 10:08 AM
-..,To: To ni Arno ldy
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Subject: Eng lewood Poli ce Cit izens' Aca demy Gra du ates
Can I get a 11st of names fo r this, for the minutes?
Thanks .
Ke rry
Orpuly (11y Cluir.1 (001' Adrn nhtrato r
TheClty olEn1lew0Dd
1000[ng\twood P1,h,,av
[rtglt wood,Co l0110
lUJ·l til ·l40>
f.n; lOl• 781-6896
kb ul h(!t111lr.woodgo't.OtJ
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Randy Egan
3145 S. Fox Str ee t
Englewood, CO 80110
.o whom it may co ncern :
I am requesting a hearing In opposition to Application No NW0-2010-2722-DEN (RTD Englewood).
Herc ar c my r easo ns for opposition of Application No NWO-.Wl0-2722-0EN :
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I . Loss of Re crea 1ion-Lin lc Dry Cree k is a park. Arapahoe Co unt y Parcel I 971-33-4-0 0-083 has a currenl Land
Us e Class ificati on ol'"TAX ABLE PARK AND RECREA TION". Ex is1 ing pa rk wo uld be los t to nsphah
surface.
2. lmpacl to his torical sit es re lated to !he 1848 Pl ace r Camp or The ll'fe xican Di ggings . Th e pr oposed pr oje
si ts betwee n the hi stori ca l mark er commemora ting the Camp aud th e co nflu ence wi 1h 1hc So uth Pl ane . An
arc ha eo logical site in ves tigati on sho uld be co nd uc1ed.
3. No ise po ll uti on: The existing ripa ri an area he lps alleviate noise from li gh t rail trai ns. frei ght tra ins , US-8 5
and other noise sources . More irtform ati o n is requ ired 10 prove rem ov in g tr ees and other vegetation will not
all ow more noise int o th e park and ne ighb orh ood . More info rmuti on is also needed to prove adding a rai sed
a.~ph all surface wi ll not renect noise toward th e neighhc,rh ood and park to the eas t. A soun d-wa ll or a wa ll of
lr:es ma~ be required .
4. Ground wate r pollu1 ion: 300 add iti onal cars will di sc harge more conl amina nt s tha1 will dra in to Lit1 le Dry
Cree k and the So uth Plan e Ri ver. More detail s are needed on how the co ntaminant s wi ll be ca plured .
•. Light po lluti on -surfac e li gh ting o f th e parki ng lot co uld obsc ure wes te rn view at du sk and p<';tu1e the ni ght
sky .·
6. All othe r optio ns have not been pursued . The EIS provide s no in fo rm ation about othe r on and offsi tc opt ions
whi ch were pursue d. A pr,rkin g garage al the, Englewood Stat ion and a Bate s Ave nu e stop we re both pro mis ed
and would al leviate parkin g iss ues in th e su rr o unding neighborhoo d. Co nstruc1r on of a parking garage on the
west side of Santa Fe and co nstru cting a pede strian bridge wou ld be a bener o p1i on. A ped es tri an bridg e cou ld
link tI.c ligh t ra il stop to the retai l and hou sing on tl1 e wesl si de o f San ta Fe .
7. Enviro nment al -"!be ex isti ng proposa l does not addre ss non -e ndani,:e red animal species or veget ati on. Many
tree s wi ll be removed du n n g cons lru ctio n. Th e new plans do not indic ele plan s for planti ng o f new lree s.
Beavers, du cks and bi rds ofte n frequ ent the rip ari an area. A survey of exi:;ti Pg vegc totio n sho ul d be conducted .
8. Lo gistics -Th e ex istin g parki ng lot ex tend s abo ut 0.22 mil es from the ce nt er of the stati on to 1he fitrt hcs t
parkin g spu t. Th e prupu,cd parking lut wo uld c.xtcn d 0.35 rnik s fr om the cclll<r uf th e stati on to th e nonh cas t
mos t parking spot. If t1 0 .35 mile rad ius circl e ,s dravm fr om 1he ce nte r o f th e sta1i on shows th e new 101 wou ld
~ot so lve th e prob lem th at it would still be clos er to park in the neig hborh ood. in busine ss lots. 0r on th e
opp osi le side of Sa nt a Fe th an to park in th e far rea che, of th e park in g lo t.
9. Hyd rauli c Jump vs . S1i llin g Basin-No l eno ugh info rm ali on rs provi ded 10 analyze ifa hydra uli c jump is safe r .an a sti llin g basi n.
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TO BE FILLED I
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LITTLE ORY CRE EK TO I
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PROPOS=D SITF CONDI TIONS
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PUBLIC NOTICE lr.PF.il I.I.I Application No : NWO-2010-2722-DEN
Applicant: Regio nal Transportalion District
Waterway: Little Dry Creek
US Anny Corps
Engineers
Omaha District
LJenvcr Rcgul a1ory omcc
Is sue Date:
Expiration Dat e:
9307 South Wadswonh Boul ev ard
Lilt leton, CO 80 128-6901
f'AX (303) 979 -0602
PUBLI C NOTICE
April 2~, 2011
May 25, 2011
FOR PERM1T APPLICA TJON SUBMITTED TO
U.S . ARMY CORPS or ENGfNEERS
30 DAY 'OTJCE
The Di stri ct Engi ne er, U.S. Anny Engineer Dis trict. Omaha. Nebraska is eva lu ati ng a
Departm ent of the Arm y (DA) permit applicati on from Regional Transportation District (RTD),
c/o Mr. Bill Van :vtctcr, 1560 Broadway, Suite 700, Denver, Colorado, 80202. Permi ts are
iss ued und er Sec tio n 404 of the Clean Wnter Ac t (Secti on 404 ) whi ch re gula tes the di sc harge of
dred ge d or fill material in th e nation's wate rs.
The applicant is reque sting uutb oriwtion to ex cavate and pl ace 254 cubic yards of clean fill
material int o 0.2 8 ac re of Little Dry Creek and I . 72 ac re s of riparian acres 10 expand an exi stin g
p:irkin g lot an additi onal 281 spaces ove r a 3.6 acre parcel. TI1 e project is located in Linle Dry
Cree k at 840 W. Dartmo uth Avenue , En gl ewood , Co lorado in Section 33, Township 4 South ,
Range 68 West, Arapahoe County, Colorado. Th e location and project dcmil s arc shown on th e
atlache d drawin gs in fo ur (4) Sheets dated April 20, 20 11 .
History and Purpose
Acwr<ling tu th e applicant, bas ic project purpo :;c: is tu provide addition al i;.tr kiug at the
Englewood Stati on fo r th e users of th e R·ro So uthwest Corridor Light Rail. The current parking
demand exceeds the ca pacity of the ex ist ing lots, which has led to illegal parkin g and numerou s
compla ints from the surroundin g neir,h borhoods . Negotiations I " leas e additional spaces are
ongo in g, but even if all avai lab le were secured, th e demand will sti ll outpace th e demand . The
ove rall project purpo se is to add 28 1 addi tio nal parking spaces to th e Park -n-Ridc .
Project Description
Littl e Dry Cree k tr av er ses thr ough the project site for approx im atel y 470 fee t. 155 feel of whic h
1s in an open concre te-lined o utfal l structure wi th the remamder confi ned by a rock-li ned channe l.
Th e prnject cons isLs of cn nstrn cting a 430-fo oi-long cas t-in-pl ace 18' wide by 12 ' hi gh rei nforced
co ncre te bo x cu lve n with a wing wal l 38 -feet-long and 12-feet -hi gh at the propos ed di scharge of
the bux culvert. Sh ort retai ning wa ll s will be con stru cted at the end of th e win g wall to make the
trans iti on to ex isti ng grad e. Since th ere are no on-site o pportuniti es for mitigatio n of these impacts ,
RTD pro poses the purchase ur wc tla11d mi tigatio n bank credi i,; (lvljdd le SouLl1 Pla ne Wetland s
Mitigati o n Bank ) fo rthe up land buffer at a ratio of 1:4 or 0.44 ac re o r mit.iga tior · :ed i( fo r I. 75 •
ac res o r riparian impact.
1l1c c urrent o utfall di scharges into an o pen, ten-fo ot-deep st.ill in g bas in and constitut es., publ ic
safety hazard . ·n ,c proposed culv e11 design w ill create a l1ydrau lic jump to d iss ipate e ne,gy a11d
reduce veloc ity wilhin the culve rt itself, and will d ischarge Li lli e Dry C reek n ow in a manner th at
will be th e same as th e pre-project location s . rate an d water surface e leva tion . As such. it
e li minat es lh e need fo r hav in g a still ing basin out s id e the parkin g 101 hou nd ary and mi n.im i1..es the
impact 10 the channe l o f Little O F)' C reek as it result s in u sma ll er CtLlve rt foo tprin t Thi s project
resu lt ed fr om a n exte nsive search fo r alt ernative sol uti ons on -site and o ff-s it e w hich arc avail a bl e
fo r re vie w 'f des ired.
T he so urce of'fi ll ma teri al fo r thi s proj ecl has not hee n id entifi ed . Be fo re construction can
commc1,cc, th e appl icant 'vi ii have to id en tify the source whi ch will be eval uated by thi s office pri or
to the start of co nstru,11on.
Wetland Imp acts
The project is ex pe c ted to impac t approximately 0 .28 ac re of Lilli e D')' Creek and 1.72 ac res of
riparian ac res and mj1 igati on is proposed to be sought ot th e Midd le. South Ploll e We tlan ds
M itigati on Bank.
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The Colorado Departm ent of Pub li c Heal Ll1 and En vironm e nt, WQCD-GWPS-B2, 43 00 C herry
Creek Dri ve Soutl1, De nve r, Colorado 80 222-1530, w ill rev iew tl 1e proposed project for state •
certifi cati on in accordance wiL'i the provisio ns of Secti on 40 1 of the C lean Water Act The
ce rtifi catio n, if issued, wi ll express th e Stat e's opinio n that th e opcrati uns ,mdertaken by the
appli c.'Utt wi ll not resul t in a vio la ti on of appli cabl e water quality standards . Fo r furth er
info rm ati on, pl ease co ntac t th e Colorado Water Quality Co ntrol Division, (303 ) 692-3500.
J,: co mpliance with tJ1c Endangered S pecies Ac t, a prel iminary dc tcm1ination ha.s been mad e
~,at the desc ri bed work will not affec t s pecies des ignated as threate ned or e ndangered or
adverse ly affect cri ti cal habitat. In order to complete our evaluation of thi s ac tivity, com ment s
are so li c ited from th e U .S . Fish and Wildli fe Serv ice and other inte rested age nc ies and
indi viduals.
'111~ Corp s of Engineers, Omaha Di stri c t will comply wi th the Nati onal Histori c Preservation
Ac: o f 1966, and amendme nts and the p rocedures set fo rth in 33 C.'R 325 , Appendix C . We are
c hecking the Nat iona l Register ot Hi stori c Places, and any avai lab le s ite database informati on,
fo r kn o wn No ti o nal Register sites u1 th e \'ic inity. We will cvnluatc inp ut by the Stnlc Hi stori c
Prcscrva ti.o n Oflkc, Tribe ::;, an<l th e pub ! ic in response lu thi s pub li1.: no tice, and we ma y cundu ct
o r re quire a survey of th e permit area to c heck for unknown histo ri c o r prehistoric pro pert ies, if
warranted .
The dec is ion whether to issue a P',nnit w ill be based on an evaluatio n of the probable impact,;,
including c,unul ative im pacts of the proposed act ivity on th e publi c in terest That dec ision wi ll
re n ect the natio nal co ncern for b0Ll1 pro tec tion an d utilizati on of importan t re so urces . The benefits
w h ic h reaso na bly may be expec ted to acc ru e fro m the propo sal must be ba lanced aga in st the
reasona bl y fore seea bl e detrim en ts . All factors whic h may he relevant to the pro posal will be
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co nside red in cluding th e ~umulat.ive effects thereof; among those arc conservat ion, economic s,
aestheti cs, wetl and s, fi sh ,oid \\1ld li fe values , nood hazards , a oodp lain valu es , land use, navigat ion,
shureli m:: t:rusiun iutd c:u.:c n::Liun , rt!crcati un, wutt:r suppl y a.nd cons erva tion , c:11 ergy needs , safcty 1
fo od and fiber pro du ct ion , min era l needs, cons iderations of property owners hip and, in general, th e
needs and we lfare of th e peop le. In addi tion , the evaluation of L~e imp ac t of th e wo rk on th e publi c
intere st wi II inc lud e app li catio n of th e gui delin es promulgat ed by th e Ad mi nistrator, Environ mcnllll
Pro tection Agency , under au U,ority of Sec tion 404(b) of U,e Clean Water Ac t (40 C.F .R. Part 230).
17,e Co rp s of Engi neers i5 so li c it ing written comments from the publi c; Federal , state and local
age ncies and otlic ia ls; ln dian Tribes: and oth er interested partie s in order to co nsider and evalu ate
th e impacts of this proposed act ivity. Any co mm ents recei ved wi ll be conside red by th e Co rp s of
Engineers to detennine whethe r 10 iss ue, mod ify, co nditi on or deny a permit for thi s propo sal. To
make thi s decision, commen ts arc used to assess impacts on endange red spe cie s, historic properties,
water quali ty, ge nera l environme ntal effec ts, and other publi c intere st facto rs li sted above .
Co mm ents are used in th e prepara ti on of an Env ironmental Assess ment and/o r an Enviroruncntal
lrnpact Sta teme nt pur suan t to the National Environmen tal Po licy Act. Comments arc a lso used to
de te m1inc th e need for a pub lic heari ng and to dctcm1.inc the overall pub lic interest of the pro po sed
ac ti viiy.
Co mment s, both favorab le wid un fuvornblc, wil l be uccepted, made n part of th e reco rd nnd will
rece ive full co nsi derat ion in sub se quen t ac tion s on thi s applicati on. Any agency or individua l
hav ing an objectio n to the work should ide ntify it as an objection with clear and specific reaso ns.
All repli es to th e pub lic noti ce should I,,: sen t to th e U. S. Army Co rp s of Enb,ineers, Denver
Re gulatory Office, 93 07 South Wadsworth Boulev ard, Littl eton, Co lorado, 80128-6901. Fo r
addi tio nal informatio n please contact Ms . Margaret Langw orth y at (303) 979-4120 , extension
10 7, o r e-mail at margaret.k.l angworthy@ usace.army .mil or visit the llenver Regulatory
Office web site at:
http s://www.nw o usacc.a rm y.mil/htmllod -tl /tri -lakes.html
TI1e Distric t Engineer will cons ider reque sts for holilin g a pub li c hearing, fo r the pw-posc of
gatherin g add iti onal informatio n. Before lh e expiration date of thi s notice , anyo ne may reque st, in
writing th at a pub li c heari ng be held. Requests fo r a pu bli c hearing should state spec ifi cal ly th e
reaso ns for holdin g a pub li c hearing , and what ad ditional informatio n would be obtained. Sho uld
the Distri r · Engi nee r dec ide that additional informati1.,:1 is required and a publi c hearing should be
he ld, int ere sted parties \11 11 be notified of the date , tim e and location .
Co mments receive d after th e clo se of business on th e expiration dat e of this public notice
will not he co nsidered .
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PUBLIC COMMENT ROSTER
AGENDA ITEM 7
UNSCHEDULED PUBLIC COMMENT
June 6 , 2011
PLEASE LIMIT YOUR PRESENTATION TO THREE MINUTES
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M,r 12,20 1 I
Diane Ostmeycr
4330 South Gala pago Street
En glewood, Colorado 80110
kiwikans(al ms n.co m
(303) 781 -27 56
Mr. James Woodward , Mayor and Counc il Lia iso n
Cit y of Englewood
1000 Engle wood Parkway
Englewood, Co lorado 80 110
Re : Resignatio n ns /l lt cmut c Co mmi ss ione r
Englewood Hou sin g Auth orit y
De ar Jim ,
IUeEIVED
MAY l 6 20 11
CITY M.UIAGEl!'S OFFICI
ENGLEWOOD, CO
Effectiv e today , please acce pt my resi gnati on es Alt ernate Commis sion e r on the
Eng l~wouu Huu si11 g Au thority . I ha ve thoro ughl y enjo yed the pas t two years serving as
Alt ernate. and J hav e tremendous re spect an d admiration for the Co mmi ssion and th e
empl oyee s of EHA . Howeve r, I hav e acce pted a pan-time posi ti o n with EHA, and du e 10
co nni ct of interes t co nce rn s. I mu st re sign .
llrnnk you so mu c h fo r appoin ting me two years ago. Your con fidence in m) ~bilities is
a pp rec iated . Plea se pass m v 1es l wishe s on to the Commission , an d pl ea~e co ntac t me if
yo u hav e nny ~ues tio ns o : 11t•cd additional info nnati on.
Cc : Bev Brad shaw, Chair
Engle wood Housin g Auth o rit y Co mmi ssion
5 165 S. Elati Dr ive
Eng lewood. CO 80 I I 0
Dawn She pherd , Exe cuti ve Dirccto r/504 Coordi nator
Englewoo d Hou~in g Auth ority
3460 S. Shcnnan : ~c l, No . 10 I
Englewoo d, CO 8l . 3
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Sent:
To:
Subject:
Thursday, Ma y 19, 20 I I 9 :39 PM
A11rlr;i Kirk
Re: Resigna ti on
To W ho m it May Concern,
It i~ wi th gred t rtg1e1 1h.i t I must 1esign as a co 1111 11b!:>io11 e1 uf 1l 1e Ke ep Eng lewuod Bea utiful
Co mmi ssio n. I comm e nd th e ci ty of Englewood fo r all owin g and encouragi ng it s resi dent s
to con trib ute to th e city and co mrnunity by parti ci patin g in board s and co mm iss ions for the
city. This expe rience ha s been a delight to parti ci pate in. Th an k you ior the opportunities I
have joined in by b eing a pa rt of th e KEB. The Council memb er as signed to th e KEB , the
staff li aiso n, and th e oth er co mmi ss ioners a re so me of Eng lewood's fin es t and I c ommend
th em fo r thP ir tim e and effo rt s the y put into mak in g [nglewood a fan tastic pla ce to live in .
Th ank you again fo r thi s wonde rfu l opportunity!
Si nce rely,
Bretl P. Ea st
l'RUCLAMATI ON
\\~-fEREAS , during Spri ng 20 11 , the So uth Broadway Eng lewood Bill embarked on a
branding and mark eting ca..m paign to brin g awa rene ss to the Engl ewoo d downt own d1 st nct; and
\\~EREA S. th e So uth Bro adway BID is now referred 10 as "The So ut h Broadway Mile'"; and
WHERE AS, more than 150 ind epe ndent bus in ess es co mpri se TI 1e Sou th Broadway Mi le at
the hea rt of th e Engle wood hi storica l shoppin g and dirun g d1stnct;
WHEREAS , small bu sin esses accou nt for a signi fica nt ~hare of th t:: Co lor::ido's eco nomi c
pro du ction and h iring, and
WHEREA S, Co lorado is among th e lop thre e st ate s fo r the mos t sma ll businesses per 100 ,U0U
p eople; nml
\VHEREA S. the bus in ess and p 1upc:rt )' owners on The So uth Droadway Mile arc an important
part of the Englewood bu si ne ss communi ty; and
Wf-l"F.RF AS , The South Rro :\dway Mile ic: !;iunc hing a new communit y event, "Eng le wood
Ea ts & Beat s" on Jun e 25. 20 11 10 celebrate th e Sou th Broadway En glewoo d busine ss
communi ty ;
NOW THEREFORE, I, James K. Woodward , Ma yor of the Ci ty of Engle "oo d, Co lorad o, do
bereby proc lajm the week of June 19th -25th , 20 11 as :
SOUTH BROADWAY MIU: WEEK
in lh c Ciry of Englewood. Co lora do. l urge all citizens in our co mmwiit y to beco me aware of the
co mmw1ity and economi c co ntn buti ous made by the i11depL11 dcn 1 bu si ness and propert y owne r~
of The South Broadway Mi le.
GIVEN unde r my hand nnd sea l this 6• day of Jun e. 2011 .
_ 2 ,_ 1'--, • I~ ..,,...,,... 4
( )Jame s K. Woo dward, Mayor
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PRO C LAMATI O N
WHEREAS. during S pri ng ~O 11 , the So uth Broa dw ay Eng lewood BID embarked oa a
brc.nd ing and marke ti ng campa ign to bring awaren ess to th e Englewood Co\vlllown distri ct; and
\Vl{EREAS. the So uth Broadway BID is uow referred to as "The South Bro adway Mile"; and
\V J [CRJ;AS, more lh an 150 independe nt bu.>inc sscs comprise l11c South Bron dwn y Mil e at
the heart of the Eng lewood histori ca l shopp ili !:; and dining dis tri ct;
\Vl I.E RE AS , sm.111 business es ncco unt fo r n ,;;ign ifi c.:int sh:uc of the 01lnrnclo 1 s cco11 nmic
pro du ctio n an d hiring ; an d
WI IEREAS , Co lorad o is amo ng the top three st at es fo r tJic most sma ll hus inesses per I 00,000
peop le; and
WI IEREAS , lh c hu sinc ss and propcny owners on Th e South Broadway Mi le arc an impo nant
pan o ftbc Englewood busmess communny; and
\VHEREAS , Th e So uth Broudw uy M ilt is laun ching n new comm unjr y even t, HEng.lewoo d
Eats & Bea ts" 011 June 25, 20 11 to ce lebrat e t.he South 13roadwu y Engle \\OO d busine ss
communi ty;
NOW THEREFORE, I, James K. Woodward , Mayo: of the Ci ty of En glewood , Colorado, do
hereby proclaim the week o f June 19'' -25"', 201 I as:
SOUTH BROADWAY MLLE W EE K
in the City of Englewood, Cclorad o. l ur ge all citizens in our co mmunitJ to become aware o f th e
comm uni ty and eco nomic co:1tr ibut ions made by th e independent bu siness and propcr1y owners
o fll1e So uth Broad ay Mi le .
GIVEN under my hand aod sea l tbi s 6"' day of J une. 20 ! I.
James K . Woodward, Mayor
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COU N CIL CO MMU NICATI O N
Da te : Age ndA Item: Subject:
June f. 2011 9 CI Fc;t::.h li c.hing FPPC. fo r V;i,rious MPdirrll M ;u ij llr1na
Li censes
In itiat ed Ry: I St aff Snurce :
Deparlment of Firv in cP ;m e! Acimi ni str.:11 ivP Ser.. icec; Frank Gryglevvicz, D irec to r
COUNCIL GOAL A ND PRE V IOUS COUNCIL ACTI O N
O n Augu st 17, 2009 City Coun cil ap r rove d O rdin ar.cP ,•:o. 3 4, es ta blis hing a t emp orary suspe nsio n o r
mo ra to rium o n Med ica l Marijua na Primary Car eg ive rs •.111111 lice nsing and zon ing regula ti ons could be
r ut into plare 1 hie; morn toriu 111 w ,1c; c;p f In rxp1 rr on FPh ru.1ry 17, 20 10.
U n Oct obe r ,, W09 Coty Coun ci l app rove d O rd inance o 4 1. fh1s o rcin ance amen ds 1 ,ti e 5 o i th e
En glewoo d Mun tCi p al Code t inrl11dP lice nc;ing fo r M Pdi ral M ;mj11 ;,n,1 Prim nry C.ueg ivers .
O n Janu ary 4 , 20 10 , Cit y C ounc il appr oved Ordin ance N o. 5, ex 1e nlfing th t te 111pur.iry ~usµensin11 ur
moratorium on the es ta blishme nt of ne w Medical tv\arij uana di spensm g and growing uses . Thi s
mo nlto ri urn wcls :=e t to expi re o n ll1 nc 17, 201J .
On M ay 3, 20 IO City Cou ncil app ro'"d Ordina nc' N o. 14, ex tend ing th e m oratorium on th e
es tab lish ment o f new M ed ical Marijuana disrensing an d growing uses . Th is m o rato rium was set to
ex pire o n Octo ber 19, 20 10 .
O n !\ugust 2, 20 1(' City Co uncil approve d Ordin an ce No. 30, ex tending th e exis tin g tempo rary
sus pension or mor,,torium on lh c cs t.i bli shm cn t of new M dic al M arij u..1 na di spe115ing :i.nd growin g
uses . Thi s morato ri um ex pires o n Jul i• I , 20 11.
O n Sep tembe r 13, 20 10 Ci ty Co unci l di scussed zo ni ng an d licen sing requ ir em ents fo r Medi cal
Ma rijua na uses . A conse nsus wa s re ached rega rdin g spa cing requ ir emen ts.
O n April I I , ZO 11, C ity Co unc il ap proved Counci l Bi ll 19, Serres of ~O I I which addressed a va riety
of issues surro undin g Medical M arijuana, in clud ing d istan ci ng, ad d in g "Medical Ma ri juana " to Loca l
Liquor L1ce ns,ng Authority, elim ina ted Title 5, Cha pter 22 o f EMC and adop ted ne w li ce nsin g
pro ced1 •rc•s
On Ap ri l I U, W 11, C ity Co un cil held a pu blic hear in g to ga th er input from th e p ubl ic regard in g th e
cha nges to th e Fn gle.vood Municipal Code th at we re pro p osed on Council Boll I q, ~e ries o f 20 11 .
O n M ay 2, 20 I I , City Coun ci l passed o n second reading Counci l Bill t 9.
At the M ay 23, 20 11 St udy Sess ion, Ci ty Council direc t ed staff to prepa re a reso lu tion se tting fees
io .edi cal Marijua na rel ate d lice nsing .
RECOM MENDED ACTION
Ap plic.:a tiom fo r Medica l tv\,11 iju drit.1 t:!~ld Ulb,l111 1t:!t1I ~ \.Vi ii Uc µru u~sse d by th e L ca l Liqu or and
Medical Mar11uana Aut hor11y after th e ap plica ti ons a1e ap p roved by the State of C lorado.
There are three ba sic lice ns es th at ca n be iss ued : M edi cal Mari juana Cent e1s, M ed ica l Ma riju ana -
lnfu c;erl Prnrl1ic1 s M:i nufa ctt upr\, ,mci Opti onal Pr e ,rnses Cdf tiv atio n Operations .
Staff reco mme nds City Coun cil app rm e th e fol lO\v in g li ce n :.e fee s.
Ap pl italio n fee for New li cense:
M edi cal M arijua na Cen t er
O p ti ona l Pr em ise s Culti va tio n Li cense
Medica l Ma rijuana -Infu sed Prnd11 c 1, M;mufo r ture r
Appl ica ti o n fee Tran sfe r of Ownershi p:
Medical Mar1 1u ana Center
O p•i ona l Pr emises Cultivation Li ce nse
M edical Marijuana • Infu sed Pr odu cts Manu fac turer
Annu al Re nPwal Appli cat ion Fee
Chd HH~ o f Owners hip
Change o f Loca tion
Cha nge o f Trade ,1 ame/Corp o rate nam e
Corp/LL C ChJnge (per pe rso n)
Late Renewa l A pplica tion Fee
M odification of Pr em ises
Fine erprin t (per p er<n n)
(Fi thc r t he StJt e o r th e City w ,11 do • not both)
FINAN CIAL IMPA CT
$1,000 .00
$1 ,000.00
$1.000.00
'·,000.00
'• 1 000.0 U
; 1,000 00
$1 ,nonnn
$1,000 .00
~ 1,000.00
S100.00
S 100.00
$5 00.00
$1 00.00
$38.5 0
T e p roposed iees are expected to oFset tl1e staff ti me requ ir ed w administer th ese li ce nses. Th e
fees will be rev iewed peri oci ir·,11ly ,:mci if nPrro i.s .1ry i.tr1f' will re<iues t that L oJricil adju st fe es
accordingly.
LI ST OF ATTA CHM EN TS
Prop ose d r esol ution
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RE SO LUT ION NO .
SERJES OF 20 11
A RE SOLUT ION ESTABLIS HI NG THE c r rY OF ENG LEWOOD , CO i.ORA DO LI CE NSE
FEE S FOR MED ICAL MAf{IJU ANA LI CE NSES .
W I IF R F AS. th e City Co un ci l of the Ci ty of Englewood es t::ib li shcd a temp ora ry suspension or
morJt orium on Mcdi ct1l Marijuana Primary Cnregi ve rs unti l li ce nsin g and zo ning reg ulati ons
co uld be pu t int o p lace with the pa ss age o f Ordinance No . 34 , Se ries of 2009: and
WHEREAS, the Er.glc wuod Ci ty Counci l ame nded Ti tle 5 of the Eng lewood Mun ic ip al Co de
(EMC) to in cludt! lic ensin g for tvlcdic.i l M,uiju ana Pri mary Car eg ive rs w1th the pa ss age of
Ord ir ancc No . 41 . Series o f 2009 ; and
WHEREAS , th e En glewoo d Cny Counci l ex tended the te111p orary suspens ion or mora tori um
on th e csw hli shm ent of new l\•l cdica\ Marijuana di spensin g .:md grow mg uses w nh the pa ss age ol
Ordina nce No . 5. Series ofc0 IO: and
WHEREAS. the Englewoo d C11y Co un ci l 1.\"<tcn dcd th e temporary susp ension or mora tori um
on 1he cs t:1bli shm ent llf n cw M ed ica l M:irijumm di spensin g and growmg USl'S with the pn s~agc of
Ordinance No . I 4. Series of 20 IO; and
WHEREAS , th e Engle wood Ci ty Co u:·1c1 \ 1::x ten decl the ex isting tc111pC1rnry suspcn siv n or
morato rium on the estab li shm ent of new Med ica l Marijuana dispensin g :mcl growin g uses wit h
1ht passage o f Ord inance No. 30 1 Se ries o f 20 10 : and
WHEREAS , th e Eng lew oo d Ci ty Co un cil held a Publi c Hea rin g regardi ng Counc;, !3iil No.
19,0 erics201 1 on Ap n l 18,20 1'.and
WHEREAS. the Engl ewood Cny oun cil addre ss ed a vari ety of iss ues su rrounding Mec'.ical
Mmijuana. inc ludin g di sta ncing , nddi ng "Medic al t\fari j uana " to Locnl Liqu or L icensin g
Au thority. elim inat ed Ti tl e 5, Chapter 22 of t he Englewoo d Mu nicipal Code and adopt ed new
lic ens in g pro ced ures wi th the pa ssage of Ord in ance No . 27, Series o f 201 l.
NOW, T II EREFOR.E. BE rr RESOLVED BY THE CIT Y COUNC IL OF TH E CIT Y O F
ENGLEWOOD , COLORA DO , THAT :
Sec1 ion I. T he Ci1 y Co uru.:il ol the Ci ty of Englewo od, Co lorndo hc::reby authorize s the se ttin g
o f th e Ci ty's Ml'di cal Mari juana Li ce nses Fees. as fo ll ow s:
A. App licat io ns for Medi cal Marijuana es tabli shmen ts wil l be pro cesse d by th e Loca l 'quo r and
Medi cal Mari Jua na Li ce nsin g Authority after th e app li ca 1i ons arc appro ved by the ..1 tat e of
Co lora do, unlil th e Struc morato num expi res . After th at dat e. the Locn l Liq uor nnd Medi ca l
Man1uana Licens in g Au 1ho rity wi ll pr ocess new app licatio ns first and then se nd ap prov ed
app li ca tion s to th e State for app rova l.
D. Th c1 c arc lhrcc bas ic license s thnt can be iss uc:d : Medi cal Ma,ij uana Centers , Medica l
Man_1 uan a-ln.fu st·d Prod ucts Manufacturer s. a nd Op 1iona l Pr erm scs ult iva ti on Opcra1ions .
Medica l Mnri ju ana License Fees ,
App licati on fees for licenses shall be payab le to 1hc Ci 1y of Eng le wood as fo ll ow,:
\. App li c:11 ion Fee fo r Ne w lic ens e:
fv lt:di cal Ma ri juan a C~mer
Option.al Premi ses C'u lti,ati on Li ce nse
Medi ca l Marij ua :ia -Infused Products Manufa ctu rer
2. App lic ation Fe e fo r Trn nsfc r of Ow ners hip :
Medi c:1 1 Marijuana Ci;:nt er
O pti onal Premi se,; Cult iva tion License
t-.•fcd ic;:11 Ma1Jjuan a -infused P1vd ucts M.mufilc tu1c1
J . Annu .i l Kcnewal .'\pphcauon Fee ot ex isti ng license :
Annu al Renewa l Ap pll c:11i on Fee
4 C li::111 ~e of Ownership 17ee ·
C hange of Owners hip r:cc
C hange of L \1ca t i on o f ex ist in g li cemc::·
Change of Loca 1ion Fee
$1,000.00
$1.000,00
S !,000.00
$1,000.00
$1,000.00
$1,000.00
S l.000 .00
$1,000.00
S!.000.00
(i Ch;rn gc ofTrn rl c 11 :rnw/r nrpor:i1 c n;ir m· fo r l'X ic.t ing lic t"ll '-l'
C lmn ge o f T ra de numdCorpo rmc nnm c $ 100 .00
7. Cha n~e ofC,-.,.,or:1 1c/LLC St ni ct ure for exi st ing li e nsc:
Chan ,,,,, ,f Corporn 1e/L LC Stru c1ur< (p er pers on) $ 10000
l ...,11c fe e fnr rer1ew;1 I npp lic:ui n 1v~ file d wit hin nin cly (<JO) dnys aft er 1hc cx pirnti nn d:1 1c·
La te Rcucw ol Appli cm 1on ~cc $ 500 00
9. Mod ifl cn11o n of Pre r. ;cs for cx1s1u~.{; license :
Mod ifi cat10 n of Premi ses S 10000
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10 Fin gc rpnnt Fee
f-m gcrp nnt f ee (per person) $ 38 .50
Either the State or lhc Cit y will lJ o -nul bo 1h
These fe e" shall be in ndd it1 n I nn y nnnunl fee impos ed by the S1:11c .
J\DOPT FO A D APPROVED thi s 6th dny of June. 20 11.
ATIEST :
J:,r,1 cs K. \Voodw ard, Ma yur
l.ouc ri shia A Elli s. Ci ty Clerk
I. Lo11cn sl11.1 ,\. lhs, Cit y Cle rk fo r the C11 y o f Englew oo d. Co lorad o, hereby ce n,fy the
nb o,c is :.t lm e co py o f Resolu ti o n No. __ , Se ri es of 20 11
Loucri hin A. Elli s. Cit y Clerk
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COUNCIL COMMUN ICATION
Ua te: Age nda Item: Subject :
Jun e 6, 20 1 I Y C II r rans fe r of l·u nd s iro m th e General Fund to th e
N eiijhborhood Stabilization Pr ogram (NS P) and
',utho r ze Additiona l Reimburse ments
Initiated Dy: I St aff Source:
rin ance and Ad minis t1 ative Services Ocpa;:men t r rank uryglewic::, Di rec tor
. .L
COUNCIL GOAL AND PREVIOUS COUNC IL ·\l~W°l':
Ci ty Cou nci l has made it a long -standing god to im pr o\•e lh P housi ne stoc k nf the Ci ty o f
Eng lew ood.
Ci ty Counc il disc ussed this to r,i c at th e May 16. 201 1 Stud\ Sess io n an d direc ted S1 ,1if In pre p.ire a
re so lu tion transferring fu nds and autt-. .;r11i ng othe r reimbursements and transfers lo rehab ilita te and
se ll properties und er th e NSP. Th e proceeds oi th ese sales w ill reimburse th e Lo ng Term Asse t
Reserve .
RE CO MMENUtD ACT ION
Staff re commend tha t Council app >Ve th e transf er of $51,8 14 .63 fr om th e Genera l Fund to Fun d
11 . Also, staff recom mends all owi ng Fu nd 11 lo retain future Project Deliv ery cos ts (backed by
tu11eshe ets} and allow Fun d 46 to cover N SP p rojec t exp endi tur es pending re imbu rse men t by th e
NSP dra wdown fro m the Stat e of Colorado or 'rom program income from the sa le of properties .
BACKGROUND , ANALYSIS , AND ALTERNA ::v ES IDENTIFIED
l)u rr ng t he 10 '0 au clrt , lh e audi tors noted th at funds we re reimbursed IO f und 11 based on
t1me shee ts origina ting in the Genera l Fund . Th e aud it ors had th e City mov e the funds fr om Fu nd 1 1
to th e G eneral Fun d. Th ese fu nds are needed to co mplet e the NSP proj~c t arrd tire fo ll owing w ill
move th e necessary funds bac k to Fund 11 .
SOU RCES AND USES OF FUNDS :
GENE RAL FUND:
SO RCE OF FUNDS :
Unreserv ed/Undesrgnated l·und ~alan ce 552 ,8 14 .63
US E OF FUNDS:
Tra nsfer to Fund 11 (N SP) $52,8 14.63
FUND 11 (NS P):
SOURCE OF FUNDS:
Tran sfe r In fr o m th e G c.,•r al Fund $52,814 .i:,J
USE OF FUNDS :
Prn j ec t Costs 552,814 .6 3
Staff requests Council au th o riz e all fu ture Pr ojec t Delivery cos ts reim burs ed b)' the Color ad o
D epartment o f Housing (C DOl·I) and bd cked up by staff timcshce ts remd in in Fund 11 This ac tion
w rll help rnsure Fund I I ca n repa y t he Lon g Term Asse t Reserve in th e iuture.
Staff also req uests Cou nci l auth ori1.e Fu rr ! <lb t cove r pro jec t expens es pe nding re :mbursem en t
eith r by NSP, draws fr o m the State of C ·lorado, or by th e use of program income from the sa le of
properties .
A l th e end of th e ur oicc t s1afi v,ri\l ,eque!)t Counci l tran sfer an y rem ai ning fu nds in r u'1d 11 to Fu nd
46.
FINANCIAL IMPAC!
Thi s acti on will redu ce th e General Fund 's unrese rved/undesignat ed ba lance by $5 2,8 14.63 .
LI ST OF ATTA CHMENT S
Proposed Resol ution
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• RESOLISllON KO .
SER IES OF 20 I I
A F.ESO LlfflO K TRA SFE RRJNG R.fl\'DS FROM TH E GF.NERAL FUN D TO THE
NE IGHBORH OO D STAB ILI ZAT ION PltOGRA M ('IS P! AND AU TH ORIZING
A D D ITIONAL RE IMBURSEMENT S.
WHERE AS. the Englewood Cny Co uncil ha s 1111<le 1t a lo ng-sta ndin g goa l to imp.-nvc the
hou,in g stoc k o f th e Cit y of Eng le\\ood; an d
WHEREAS, th e C11y Co ut.cil disc uss ed Lhi s topi c in ~1:ly 2011 :rn d directed staff to pn-p:uc a
rc so lu l1cn trn1 1s fcrring fund s and :1u1horizin g oth er reimbur sement s and transfers to re habi li tate
and sell propen,cs und er the Ne ighb orhood Stob 1h zm1on Progra m (NS P) and the pr oc eed s o f
the se sale s t re imburs e the Long Tenn Asse t Reserve (L TA.R): an d
WHERE AS , du1 ing the 2010 .:,u J!l, thc audi tors no1cd th nl fu nd s wc1i: rcunb urscd 10 Fund 11
or igi na ting in the Ge neral Fund: and
WH EREAS , th e anditnr~ h:i rl th e C i1 y movr. 1hc fund s from Fund 11 10 1hc Gcni.:ral Fund : .i ncl
\VHEREA S . thc ~c furnJs ;uc; IICt."lh.-:Ll to l.'.unt pkte 1he Nei ghbo rh oo d S1ab 1h 1 ... 1ui on Program
(NS I') projec t whic h rcq1n rcs the movmg the necessary fu nds bac k to Fund 11, by th e pa ssage of
thi s
• Rcsolu11 o n;
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NOW. TI-I EREFORE , BE TT RESOLVED BY T H E CIT Y COL"NC ILOF TH E CITY O F
ENG LEWOOD, CO LORAD O, T l·IAT :
Scc1io n I. The Ci1y Counci l of the Ci ty of Ens lc,,oo d, 'o lora do s upport s the 1ransfe r of
fund s fr om ,arious fund s to th e General Fund , as fo ll ows :
C.F.N ER AL FUND
SOURCE Q t" H INDS:
Unr eservecVUndc sign [w .. d Fund Ba lance $52,8 14.63
USE OF FUNDS ·
Transfer to Fu nd 11 (!\S P) $52,8 I 4 63
FUND I I (NS r)
SOUR CE OFF UNDS:
Transfer in fr om th e General Fund $52,8 1•.63
IJSE OF FUNDS:
Proj ec t Costs S.'l,814 .63
Scc1 ion 2. The Engl cv.ood City Co unc il hc.rcb ) auth o rizes all futur e Project Del ivery costs •
n:.11 11bur scd by Lhc Co lura du Dcpan111cnl uf l-luu s;ng (CDO H) and bucked up by ~laff tim i:shc::et s
renrn111 in Fund 11. Th is nc 1i on will he lp insur e Fur ci 11 can repa y 1he Long Tenn Ass et Reserve
in the future .
~-The Eng lewoo d City Co u ncil hereby auth orizt; i-c r,d 46 to cove r project expense s
pen ding reim bur semenl t•i 1lu:r by NS P, rlrriwr. from the Stn lc of Cnl orncl n, nr by the: use of
pro gram ,n co rn e from the sale of pro perti es .
ADOPTED AND APPROVED 1his 61h J ay uf Jun e. 20 1 I.
AHEST:
Jam es K. \Voodwa rd , M ayo r
Loucri hia A. Ell is, Cit y Cle rk
I. Lo ucn sh ia A Elli s. Cit y Clerk fo r the C11 y of En glew ood, Co lora do, he reby ce nil\' th e
above is a tni e copy ofReso hni on No _. Se rie s of 201 I.
Louc ri shia A Ellis , C11y Cle rk •
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COUNCIL COMMUN I CAT ION
Date : Agenda It em: Subject:
Jun e 6, 2011 9 C iii Ex tend ing an Existi n g Temporary Suspens io n or
Morat orium on the Es tab li sh m ent of New Medical I Marijuana Dispens ing and Growing Uses un til
Jan uary I. W 12
Initiated By :
Dei,art111e11t of Finance and Adr.1 inistra ti ve Se rvir s
I Staff Source:
Fr ank Gryglewic,, Director
COUNCI L GOAL ANC PREV I OUS COUNCIL ACTION
On Augus t 17, 2009 City Coun ci l approved Ordinance 10 . 34, esta bli shing a tercporary su spension o r
mora tori um on Medical Mr1rijuana Primary Caregi vers until licer.s1ng anc.l zoni ,· .. : •J gula tions co uld be
pu t int o place. This moratorium was se t to exp ir e 0 1, Fe bru J')' 17, 20 I 0 .
O n October S, 2009 City Codnc1I approved Ordinance No. 41 . Thi s orcinance amends Title S of the
Engl ewood Municipal Code to inclu de licens ing fo r Medica l Marijuana Primary Car egivers .
On January 4, 20 10, C ity Council appro ved O rdman ce N o. 5, e:,.;te ndi ng the te mporary sus p e nsio n o r
moral ?r ium on th e establ ishmen t of new Medical Marijuan a d ispens in g and growin g uses . Thi s
morator ium was se t to expire on Jun e 17, 20 10.
On May 3, 20 1 O C ity Council app roved O rdinanc N o . 14, extending the moratorium o n 1he
es 1abl ,s hmen1 o f n ew M ed ica l M arijuan a dispensing and growing uses. Thi s morat orium was se t 10
expi re o n Octobe r 19 , 20 I 0.
On August 2, 20 10 City Council approved O rdmance N o. 30, ext ending th e existing temporary
sus pension o, 11orat orium on th e es tablishm en t of new Medical Marijuana dispe nsi ng and groi.cving
uses. Tl,is morator ium expires o n Ju l\' l, 201 1.
On Sep l embe r 13, 20 10 Ci ty Counci l dis cussed zon ing and lic ensi ng requiremenls for Medica l
Ma rqu an .i uses. A co ns ensus wa s rea ched rega rd ·,g spa cing requi rements .
O n Apri l 11 , 20 1 1, Ci ty Counc il approve d Counul B111 19, Se ri es o f 20 11 w hic h addres sed a va ri ety
of issues sw roun ding Medical Mariju ana, incl uding di stan cing , addmg "Medic;::il M arijL1an a'' to Loca l
Liquor L1cens1n g A u thori ty, elim inat cl Titl e 5, Ch apte r 22 oi EMC and adop ted new lice nsing
procedures.
On Apn l 18, 201 I , City Co uncil held a public hea ring to gat her input from the public regarding the
changes 10 :h e tnglewood Municipa l Lode 1ha1 were propos ed ,n Coun cil Bill 19, Series of 20 I I .
On Mav 2,201 I , City Co unci l passed on se cond reading Coun cil Bi ll 19 .
O n May 10, 2011 H o use U1 111 1-1043 was adop ted ex tending th e Sta te's Mora ,Jrt um un1tl June JU , •
20 12.
At th e Ma\' ~3 , 20 11 St udy Se ss ion, Ci ty Counci l direc ted staff 10 prepare a reso lutio n se tt in g fees
fo r M ed1e al Marijuana rela ted li ce nsin g and extt:>1,.i 1•h! 1hc ex i~ti ng morato rium ano th er six month s.
RE COMM EM 1f.0 ACT ION
C ity Staff recommends City Cou ncil "" ' r,c.: ,:, tx1s ting mori\torium six mo nths on the
es tablis hm ent of new Medic.J I MJrijuan. _.,. ,:i,rH,1,..1g ard Growing Use~ un ti l janu ary 1, 2012 .
BA CKGROUND , ANALYSIS, ,\ND ALTER NATI V~S IO E 'ITlfl EO
Th t Ci ty of Eng lewo od is ex tcnt.1111~ ib 0 11gu i11 g 111 orJ to1iu111 tu l.u i1n.iUc wi 1h ,l Ll iu11s 1 ,k~n b y th e
State o f Colorado to ex t end their m o rato rium.
Flfl.ANC IAL IMPACT
Th er e should n o t be a sign ificant tina nc1al ,rnpa ct on th e Citv o f Englewood by ex tending th e
m o raterium six m o nth s.
LIST OF ATTACHMEr-TS
Proposed Resoluti on
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RES OL UT ION NO.
SERI ES OF 201 I
A RE SO L T lON EXTE ~ ING AN EX !ST ING TEM PO RARY SUS PEN SION OR
M ORA T OIU UM ON Tl!E EST A DLI SIIMENT O f N[IV M EDI CA i. M A RIJ UANA
DIS PEN SING AND GROW ING US ES UN TIL JA NU ARY I , 20 1?
\V ll EREAS , lhe C il y Cuu11cil of th e C ity o f Englew ood , Co lora dCl :1 , pro ved O rdir rnncc No.
34. Se ri es of 200 9. es1abli shinv, a t..:rnpora ry suspe nsion or morat onmn on Mcdi cnl MnriJuan a
Prim ary Careg ive rs umil li censin g and zo ru ng regu lations co uld be pm 11110 pl::i cc; ex pirin g on
February 17, 20 I 0. nml
WH EREA S. the Englewood C11y Counci l app roved Ord inance , o . 4 1, Se r ies o r 2009,
am cml111 g T it le 5 of the Englt:w ood Munk 1pal Cut.It:: tu 11 1du t..l c li ccm,in g f1.11 Med ical Marij uan.t
Primary Cnn::g1v ers: an d
\VH ERE AS, the Englcwoo J City Coun cil app rovelt v:m o us ordmanccs c ~1 c11tl111 g th e
1cm pnrnry :.1 ts pcm io n nr mor:uonurn o n 1hc cst:-ih lishnw nt 0 f11 cw Med ical ManJu:.ma d 1spc ns in ~
and gro w111 g uses. which w ill expire o n July I, 20 11: amt
\VH F RFA S . th e Sta le n fC'n lmact n has pa sse d lcg1 sbion rcl:nm g to 1hc State L1ccn s1ng of
Medic al Marijuana dispe nsing ;rn d gr owi ng uses wh ich mus! be coordi11a1 cd w ith th t C 11 y·s
l1 cc nsrn g pro ced ur es; and
WH EREAS , Lh e Englewoo d Cit y Co uncil ap prov ed Ord inance No . 27, Serie s or 20 11. whi ch
add re ss ed a van cty ol 1ss ucs surroun d mg Medi ca l Ma nJu :i.na , in clud in g di stan cin g, r1 dd in g
''Medic:'\) Marij uan:1 '' to Local Liq uo r Liccnsmg Auth orit y. cl11nin:\l cd Titl e 5. Cha pl c r 22 o f the
Engl ewoo d Muni cipa l Co J c an d ado pted new lic e nsin g proc edure s; and
WHER E1\S , with th e passa ge of O rdin ance No . 27 , Sc riLS or 20 11 , th e Englewoo d Ci1y
Co unc il di rected staff to pre pare .i rc so h11i o11 sell ing fees fo r Medi ca l Marij uana related licen sin g
and ex tendrn ~ the exi sting mor at or iu m for another six 1110111hs, ex pirin g Jan ua ry 1. :!O l 2;
NOW . T IIEREFOR.E, B E IT RES OLV ED BY TII E C ITY COU NC IL OF T HE CIT Y O F
ENGL EWOO D , CO Oll .\.DO , T HAT :
Sect ion l. ·n re City Council of 1he C it y or Englewood . Co lorad o reco mm ends th e Ci1 y
Ma nage r cx lcml the tcrn pora rJ cx 1c11 sion or m0ratonu 111 011 th e cs1ab hstunt nl of new medi cal
111 u1 ij ua11.1 J 1~pt:1lS 111g a11J g1owi11 g u ses lllll 1I J ,111 u dl)' I , 2012 .
Sct·t10 11 2 S;-iid tempora ry extens ion OJ mora tori um shall bt for any med ica l marij uana
di spens ing and gr ow ing lls c :, "1ll u 11 tl1 t' City of E11~lt.:,,uod 1h)t in o pc ra1i on by Au gust 17. 200 9 .
~ection 3. T h~ Cuy Coun ci l fi nd s 1he provi sio ns of lh1 s Rcso lu11 on are tc mpor.tl)' in n:11urc
:md i'l rc in1 cnded to be rep la ced by sub sequ ent lcgi slMivc cna ct mcni ,o thal the te111por:1ry
cx 1cn,;1on or morat orium n.; spcc.i fi<-d i11 1hi s llcso lu11011 shall tcrmin ntc on .lnnunry I , 20 1:!.
ADO JYf"E D AND Al'PR O VED 1lu s 6"' da y of June , 20 1 ! .
ATl'FST ·
Ja111cs K Wood ward. May or
Lnu cris hi~ A. El li s, C1ty C ler k
I. L oucnslua ,\_ l::lh s. l'll y C lerk fo r the C U) 01 l:uglcwood, Colora do , hereb y ce m ly th e
:-ibovc 1s :, 1 nae l.:t.'P~ of Rc,;o l1111 on u . Sen cs of :!O 11 .
Luu...:ii slti u A Elli :i. Ci ty Clc,k
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COUNC IL COMMUN ICATION
ID,,te:
l une 6, 20 11
Initiat ed By:
Age nda Ite m:
11 a i
Subjec1:
Adarr. /¥,1sh fa!I .. ~n rce
M1:111 •J ld ll du111 u! U m.Jc ,~l.111di nu
I ~la ff Source :
~-----P_o_li_ce_D_c_p_a_rt_m_e_n_t _____ ~l _____ s __ r,•
1
\ at so n, Co mrnand er
COUNC IL GUAL AND PREVIO US COU~K ll ACTION
In ~O 10, th e En gle\· "0 ' l ,-ou nc1l app rov d to ,1dopt ,i 1•,•:I :'(,i an ordinan ce au1horiz1 ng ,i ,e
l'ol ice Depa rt ment to ass i t •he Ada m Wal sh Task r orce .
RE COMMF.NDEO ACTIOI .
The Poli ce D epartmen t s recommend111g that City Cou ncil adoot a bill for an ordi nance authori zin g
th e t.hie t 0 1 t>olicc to sign a M r.morandum 01 U nd erstanding wi th the Adam Wa ls h I ask Force .
BACKG ROUND, ANA LYSIS, AND ALTERNATI VES IDENTIFIED
I his M emo ran d um of Understan ding is en tered in ,o by the par ti cipa ti ng law en forcem ~nt ag e cy
and th e United States Marsha ls Serv ice (U SM S), Distri ct of Color,1d o fo r the purp oses of
par ticipat ing in th e Adam \,Val sh Ta sk Force -Colorad o. This is a multi ag ency-rns k fo rce foc using
on th e identifi catio n, im estig ati on, l oca tion and apprehension o i non.c ompliant sex offenders fo r
possi bl e St;\le or Federa l prosec u1 1o ns und er th e auth o rity and umbr ella o ( th e High Int ens ity Drug
[raffi c k,n g Arca (H .1.D .T.A.), Fugu ive Loca ti o n and App rehensio n Group (l'.L .A.G .) Tas k Force. A
s,gnecl M emo randu 111 01 U 11dcrs 1,m d,ng is req uired by t he Adam Wa l sh I ask ,n ord er fo r the
Fn gl(lwond Polirf' n Pp;irtm Pnt 111 ,1S '>i•q thPm w h1I<' rnnrlu r ling in vPi:.lig;1 1i on, within lh e C ity of
f11gl cwood.
FIN ANC.,Al , "1PACT
N/A
LI ST Of ATTAC Ho\1tNTS
Hi ll for ;rn O rdi n,,ncr
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BY AUTHORITY
O IW INA NCE NU .
SE RLE S O F 20 1 I
COUNC IL !:!IL L NO. 2~
INTRO DUCE D BY COUN CIL
MEMBER _____ _
A [!ILL FOR
AN OR.D INAN E ALirl lORIZ LN , AN INT ERGOV ER NM ENT AL AGRE EMENT
EN T IT LED" !EMORAN DUM OF 'DERS l'AND LNG -U.S. MARSHA LS SERVICE,
DISTRI CT OF COLO RAD O, COLO RADO FUG ITIV E LOCATI ON AND APPREHE NS ION
G ROUP (FLA G)" BETWE EN TH E CITY OF EN GLEWOOD , COLORAD O AND T HE
UNIT ED STAT ES MARS l l.,\L S SERV ICE (U SMS). DI STRJ CT OF CO LORADO FOR T HE
PURPOS ES OF PARTIC'IP .AT ING IN THE ADAM WALSH T ASK FORC E-CO LORAD O.
\V II F.RE1\S , 1h1 1, M Ol l ii-c:n1 ered int n hy 1he E11g lewon ct Poli ce l1ep:mmcn1 ;mci 1hc l Jnit cc1
Sr ar es Mars hals Service (US MS ) pu rsuant to 28 LJ.S.C . Scctr on ;66(e)(I i(D), as set forth in th e
P1 C:!,1dt:11 l i;.1I Tl11 e~1t P 1t.i te 1.:1iv 11 A !.:1 l1 f 200 0 am l d in :l'.tt:d Uy tht: Au unu.:y Gr.:11r.:1 al , a11J
WH EREAS , USMS has bee n gra nrcd auth ori ty to direct and coo rdin ate pcnnancnt Re gi o nal
Fu gi ti,c Task Forces co nsb ti ng of Federal. sta te. an d loc al la w enfo rce ment auth oriti es fo r th e
purp ose of locmin g and app reh end ing fu git ives; an d
WH EREA S. ti ns is a muhi -agen cy r:1s k for te foc usin g on th e id cntili cat ion. inv csti gali on.
loc ation and ap prehe nsion of non.co mp l ia nt sex offend ers fo r poss ib le state or federal proscc u1i ons
under th e aut ho11t y and umb re lla 1h c fu git ive Loc a1i o n an d Appre hens io n Gro up Task Fo rce
(FLA ) an d the Englewoo d Po li ce Departm ent ; and
\VHEREAS , the .V1cm ora ndum o f Unde rstandin g (MOU) brin gs th e Ada m \Vn lsh memb er
agencies under the manage ment umbrella of the Colorad o FLAG task fo rce opera ti ons. th ro ugh the
use o r the sw 1da rdi zed MOL': and
WH ERE AS , this MOU is required bv the Ad am Walsh Task Force in orde r f'OI the Englew ood
Police D cp Jnm cnl 10 as:,.1s1 1hcm wh ile """'11 duc1i11 g in vc s1igati ons within th e C it y of Englc v,:ood,
Co lorn do: and
\V H ·R EA . 1h e Engll'wood Ci1 y Co un e1l h;i s ,reviou~.y ;i u1h ri 2ed :i n lfi A rel:i1 111g 10 the
Ad am Wal sh Ta sk Fo rce -lora do with th e pass age r Ordi na nce 'Jo . 33, erie s of 2009;
NO W, ll·IEREfORE , BE IT ORDAINED BY THE CITY COUN C IL OF T HE CITY OF
ENGLEWOO D. CO LORADO. /\S FOLLOWS:
Sec ti on I_ The Cuy Coun ci l cf the Cit )' o f En gle wood, Co lora do hereby acc epts and approv es the
"Memoran dum of Und ers tand mg -U.S. Ma rs hals Sc , vi ce , Di stnct of Colora do, Co lorad o Fu git ive
Loc:uin n an<I App1 chcn sion Grou p (fl AG)", all ached hereto as r-xhihit i\
Sec tion 2. 111 c Ma ye r is aut horized IV ex ec ute th e fv1OU fo r an d on br
En glew ood, Co lora Jo.
.. th e Cit y o r
In trod uced, rc:id in full , 3nd passed o n fi rs11 cadingon the61h day o f June, 20 11
r ubh she d by Titl e as a Bill for an Ord in ance in the City's offic ial news paper on the IO~ day of
Jun e, 20 1 1.
Published a s a Dill fo r an Ordinance on th e City's offi ciai we bsite beginning on the 8th ci.,y o f
J une.20 11 fo r th1n y (30) days.
Ja mes K. \Voodward , Mayo r
t\TIEST :
1.fl ucrishia A Ell is, C:,, ncrk
t Lo ucri ~h in A . E ll i: C11y C le rk ol the Ci ty o f Englewood, Colort do, h"!reby ccrttfy that the
;1hu v•· i11ld furcgo m~ is a tmc t.:u py uf ,1 Bi li fu1 1111 Or<l :11ar u .. l.", im rodu c..::d , 1c.id in full. and pass~d on
fir st re ading 0 11 the 6 1h d.i y o f June , 20 11.
Lo ut.:ri~h ia A Elli :..
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MEMORANDl'M OF UN DER STAN I l N(;
U.S . Marshals Service, District of Co lorado
Colo rado Fugitive Loca ti o n and Appre hens io n G r o up (FLAG)
PAIHIFS AN n AUT HORITY:
Thi s Mem ora ndu m ofUn d~r~tan din g \MOU) is entered in to ~y the Engl e wood l'olic e
Depal'ln!.E!!J. and the Un it ed State s Mars ha ls Se rvice (USMS) pursua nt to 28 U.S.C. §
566 (e)( I )(13 ). As set fo rt h in the Pres id enti al Th reat Pro tect ion Act of 2000 and dire cted by the
/\tto mey General , th e USMS has been granted auth or ity 10 direc t and coo rd inate perma nent
Regio nal Fug itive Task Fo rce s co nsis ti ng of Fe deral, st1te, and loca l law en fo rceme nt aut horit ie s
for the pu rp ose of locating and apprehending fu giti ves. The au thority of the LSMS to
inve stigate fugi ti ve matters as directed by the Atl omey General i~ set ~ rth in 28 US~.§ 566.
·1he Director 's au th ori ty to di rect and su pervi e all ac tivities of the US:v!S is se t fo rth in 28 U C
§ 56 1(g) a ·1 28 C:FR 0.1 11. The au 1h ori 1y of Lmt cd Sta tes Maish,11' aml Deputy U.S. Mais li; .,,
''i n CX C'C ut ing the l.1w o f th e Un i1cd S t:t tC'S within n S1:11r . tn exerc ise the smnr powcri;; which
a sheriff of the State may e xe rcise in exec uti ng th e law s th ereof' is ;ct fo rth in 28 USC§ 56 4
Addi tiona l auth orit y is derive d from 18 USC§ 3053 and Offi ce of In ve stiga ti ve Age rn;y Policies
Rt::!lu lut11..1 11 ~ 2 & 15. Se e nlsu "J,.,f e m or1..mJumfi1r lloward /1,/. Shapiro, Ge neral Co unse l, Federal
Uur enu nf /11 ve sr i2 at w n " concernin g th e "Awhori ty to Purs ue No n -Federal F11,~irivcs 11
, iss ued by
the U.S . :)e partme nt of Ju sti ce, Offi ce of Legal Coun sel , da ted Fe bruary 2 1, 1995. See also the
Memora ndum cu11 ce rn i11 g 1he A111h ori1y 10 Pur sue Non -Federal Fu gi1i ve s , issue d by th e USMS
Offi ce o f Ge nera l Co un sel , dated May , I, I 995. Sec a lso, 42 U.S.C . § 16941 (n)(thc Att orney
Ge nera l sha ll use the re so ur ces of federa l law enforcem en t. in clud in g th e Unit ed State s Marshal s
Service, to as si st juri sd ictio ns in loca tin g and app rehending sex ffe ndcrs who vio late sex
oftender reg istrati on requi rements).
MI SS ION :
n ,c prim ary mi ss ion of the task fo rce is to invest iga te and arr es t, as part of j oint law enfo:cement
operntions, persons who hn vc acti ve s ta te :llld fed era l warra nts fo r the ir a rrc s l. The in1cnt of th e
jomt c ffo n is 10 inve stigate al'd ap prehend local , stat e an d fede ra l fu gi ti ves , thereby im prov in g
publi c safe ty and reducing vio len t cri me.
Each pa rt icipa tin g agen cy ag rees to refer case s for mve stigatto n by th e C lorado Fugi ti ve
Lo cati on and 1\pp rehe nsio n Grou p (F .L.A.G), a Di stri ct Fugi ti ve Tas k Fo r•e. Cases wi ll be
adopted by F.L.A .G. at the discreti on o f th e S upervisory Depu ty Un ited State s Marshal
(S DUSM) or his de s'gnee(s). Targe ted cri mes wi II prima ri ly include felony drug offe nses,
vio lent crim es aga in st persons, we apon~ o ffense s, foi \Uie to register as a S('>.'. offcndr r, ctn d r rim cs
co mm itl td by subjec ts who have a cri1 1· 11 hislory involv in g fe lony dru g o ffenses, violent
crime s, and/o r wea pon s o ffenses. Ur •1n 1•·ce ip1 of a wrin en reque st, 1h e F. L.A G. ma y a lso ass ist
non ~p art ic ip atin g law cn fo r:cmcm agcnri~s in in ve:s tigoHi ng, locat ing am! ctrre sti11 g their
fugit ives Tas k fo rce perso nn e l wil l be ass igned fed era l, s1:i1e , an d local f11ci1ive cases fnr
i nvcs ti g,.1li u 11. l11v ~s tiga tivc t1;;a m s \,iii Lu1Gi st of pe rs onn el fro m JilTe;;n.::11 t agencies wl1"':n cv cr
poss ible . Each partic1p a11 ng agency reiam s re s po nsib1!11y for tl:e ca se s ta ey reler 10 th e r L.A.G.
Fed er.'.l l fu ~itivc cases referred to th e task for ce fo· ia vest iga uon b an y pa rti c ipating age ncy will
be cntcml i11t u the Nationa l , i111 c J11ru 1m a1:0 11 Ccn1c 1 (NC IC) by th e USMS 01 ori ginat ing
agency, as a ppro priate . State o r loca l ;ugit 1vc ca ses wi ll he ent ered 11110 NUC (a nd other
a pplicahl e s tate o r loc al look ou t systems) as appropriate b; the o rig 1na1ing st ate or loca l agency .
Slll'ERVI. 'I OI\':
The F.L.A Cl . wi ll consi~t or law enforcement and adm ini strati ve perso nnel fr om federa l. state,
and lc,cn l law enfo rc eme nt agencies. Agencies m us t be approved by the SDUSM, in con sultat io n
with th e Chi e f De pu ty , pri o r tu ass ignment 10 the F.L.A.G. /,gc 11 cy pcc:·,,u,ei "'"Y be re 111 ovcd
at any ti me at th e di sc reti o 11 o f the Dis tri ct United Sta tes Marsha i and Chi ef Deput y.
Ma nng cm cm an d cuo rci nuti o n or the F.L.A.G. sha ll be th e res pons ibili ty o r the SDUS M .
Admini strat ive matt ers whi ch an: in lcm al tu the pan icipatin g agt.:111..:ics n.:111 am th e re spo ns ibilit y or the re spec ti ve agencies. Furt herm ore, eac h ag ency re tains re s pon s ibi lity Ja r the co nd uc t o t it s
perso nn el .
•
A Bo"rd o r Dire ctors, co ns is ting ur rcprese ntaL ivcs of partic i pa ting agenc ies a11J US MS d istrict •
pcrsormel. m a y be e stab lished at th e d 1sc ret10 n of th e IJ 1stn c ! L.nited States Ma rshal wd /o r Chief
Dcp111 y ~ncl wil l mee l and 1·on fer as nece ss ar y to revie w and add ress iss ues con cerning
o perat io nal matters withi •, the F.L.A .G.
BOARD OF DIR ECTORS:
Th e ta sk fo rce wi ll h uvc o Boa rd o f Directo rs (Bo ard ). The Board will co nsist of the agenc y
he ad or hi s/l ie r desig nec , o f th e agcnciPS part icip at in g in the :as k fo rc e. T he Burn d will l,e
chaired by the Uni te d State s Ma rshal or hi s dcs ign ec . A part icip atin g age ncy 1s dc ti ned as an:,
age ncy that has an indi vid ua l act ively assigned to 1lw rask fnrce
The l:l oa rd will be res pons ible for the follo win i;:
I . The 13 oard w ill add,ess a ny iss ues or mutu al co ncern to 1h r parti ci pants o r 1h e 1as k fnrcc .
Thi s ma y in clud e bu d gel nrn.ttcr s, mail ers of poli cy 1 pr ac ti ce. stnndnrd opL·rn ti ng
pro cedures ai1d o ther matt ers.
2 . Ann ually, the Board wi ll mutuall y agree upon proj ect go a ls an d o bjecti ves for the corn ing
year
J . 11 ,c BoaiJ wi ll meet qua 11 cd )' 10 faci litate the acco mplishme nt of th e tas k for ce goal s und
comm uni ca te on iss ues o r ,nu tua l conc ern. I he SUUS M and /or Task Fo rce Supe rviso r
will hri c th e Roard o n re levant issues.
4 . The Board w ill r~so lvc an y inter3gc ncy contlicts th -'t ma y ari se du ri ng th e operati on o f
1h 1s pruj cc1. •
5 I\ two -third s (2/3) maj o rit y ol'the cnllre l.loard s ha ll consutu te a quoru m. The Bo ard
• sha ll tran sac t no bu siness unl es s a quorum is prese nt . In al l matters requi rin g a vote of
the l:l oa rd , a si mple maj orit y shall pr evail. In cas e o f a tic vc te, the United Sta tes Mar shal
for th e Dist ri ct of Co lorado may cast a vote fo r the purp ose ofhrcak ing th e ti e .
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6. Th e Boa rd will have th e fin al detenmi nati on on all matt ers th at cm not be re so lve d by th e
SD USM a nd/or Task Force fopcr viso r.
PERSO NN l':L:
In ac co rd a nce with Homelan d Secu rit y Pre sid en ti a l Dire ct ive (HSPD) 12, perso nnel ass igned to
the task fo rce are req uired to unde rgo backgrou nd inv est iga ti ons in orde r lo he prov ided
un escorte d access to USMS offices, re co rd s, and co mputer sys tems. The USMS shall bear the
costs assoc ialcd with th ose in vcsl iga ti o ns. No n·US MS law e nfo rcement o ffic e rs assigned to the
task fo rce wil l be de put ize d as Speci al De puty U.S. Mar shal s.
T ask force pciso rrn el may be requ ired to tra ve l outside of t, risd ict ion to whkh they arc
norma ll y ass ig ned in ru rthcran ce r,fta sk fo rce ope rati ons. Slate or loca l task fo rce office rs
trav elin g on ofli cia l bu sin ess at the di rection of th e USM S shall be rei mb urse d direc 11y by the
usrvts fur the ir tra ve l ex pt:IIS C~ in at.:t:u rd am;c wi th 11 pp lil.:abh.: fc.:i.J c ral ltt w~l ruh::s, amt
re gulat ions.
REIMB URSE MENT:
{f the Mar shals S1,;rvicc rece i ves asse t forfcilure fund ing fo r either I ) ove rtime incu rred by stat e
and loca l in ves ,ig at ors who prov ide fu ll tun e suppo rt to USMS (f-.L.A.G.) j oi nt law enfo rce ment
task fo rc es ; or 2) tra ve i, traini ng , pur chase or lease of poli ce vehic les , fo e!, supplies o r
equ i pme nt fo r sta te and loca l inves ti ga tors in d irect suppo rt of state and loca l insestiga tor s, th e
US MS shall , pending avai la bili ty or fund s, rei mburse mem ber age ncie s fo r ex penses in c urr ed,
dep end ing on which catego ry of fundin g is prov id ed.
Re im bursem ent of oven im c work sha ll be co nsis te nt with the r-a ir Labo r Stan dards Act. Anr,·Ja l
ove rt ime for cnc h stn tc or loc ol lnw cnfo rcc mcm o ffi ce r is Ci'.lp pcd nt th e eq uiva lent o f 25% o f a
GS -18 11-12, Ste p I, of the gen era l pa y scalr for the R US. Reimb urse ment for all types of
qua li fied e xpenses shall be co ntin ge nt up on av ai la bi lit y of fu nd s a nd th e submi ss ion o f a prope r
iil\'oicc whi ch shall be subc1ittcd quai1cil y on a fi sca l yea r bns is, nnd v-:h ic h prov id e!: th e n:11nt!S
of the inves ti ga tors wh o in curred ove rti me fur th e F. L.A.G ;l urin g the quart er ; th e num be r of
ove rt ime hours in c urre d, th e hou rly regula r and ove rt ime ra tes in effect fo r eac h inve stigato r, a nd
the total qua rt er ly cos t. All inv oices a rc be submitted to the SDUS M. wh o wil l rev iew the
in \•oic e, "i ta mp and sign in dica tin g that 5e rvices we re ,ecd ved, and fo r sub mi ss ion for pa yment to
the Di strict. Invo ices fo r equi pment. supp li es, tra inin g, fue l, and ve hicle lease mu st pro vid e
supp ortmg clocu mentat 1on in cluding rec eipt s.
EOU ll 'MENT:
Notwi th standi ng the abov e, pcnd'sg th e avai la bi lit y of asse t fo rfeit ur e fund in g and ap prc ,a l by
the US MS in ad va nce of any p urc ha se, th e USMS may re imbu rse or make d irect pa)ment s to
qua l ifi ed th ird part y ven dor s fo r ve hic les and eq uipm ent pur chased by the und ersig ned sta le or
lo cal agency 111 su ppo rt orfull time state and loca l inve sti gat or, ass igned 10 the F.L.A .G . •
in vc l1·cd inJ01n1 law enl o r:emem operations . Suc h vehicle and equipm en t purcha se s arc to be
co111rac tc d fo r and title d in the name of the sta te or loca l law en fo rce ment a~.ency and mu st
comp ly with requiremen ts prescrib ed by the USM pu rsua n1 lo Lh is MOU and app lic,ble
pu lic ics r the 11 i1 cd S ta tes Dcpani 11cnt of Ju sti ce . Veh icles and cqu 1pm, s,1 purcha sed by sta te
and loca l la" enlo rc ement age nci es wi1h asse t for fe iture monie s prov id ed by the USM mu st
remain ava ilab le for exclu sive use of th e tas k force off i cers ass igned 10 the F.L.A .G . by the
und ersi gned pr1 r1i cipa nt ar,cn cy fo r th e clu ra ti nn of'1he l t1(,k fnr cc . l Jpnn tc nni nalinn of the
ngrcernent1 usage and d is posi ti o n of sue h ve hi clrs are at the di sc ret io n o f the un de rs igned s ta te o r
loca l law cnfun.:c111cr ll agen cy.
Pendin g the avai lab ility o f fund s and eq uip ment . the USMS will iss ue US MS radi os , te!c pho nes,
an d othe r co mmuni catio n device s to eac h 1ask fo rce offic er lo be used for o ffi cial FL A G
bu sin ess. Al l equipment used by or assi gned to task force oifi cc rs by th e USMS wi ll remain thr.
prope rty oi th e a gency iss uing the equi pme nt and wi ll be ret urn ed 10 that age ncy upon
lcm 1ination of th e ta s k fo rce , or up on agency req.,est.
RECO RDS AN D RE PO RTS:
Uri gma l rep ort s of inve sti ga1ion. evi den ce, and oth, r inves1 iga1ivc mater ia ls ge nerated, se ized . or
co llected by the F.L.A .G . shall be re tained by the a[•.ency in the F.L.A .G. respon s ibl e fo r the
ca se. l-l owe\'\'..1 1 ev ide nce may be. turn ed ove r to oth e .. law enforcemen t age ncies o:\S appropr i;.1t e.
o pics o f in v<.:sti guti vc reports a nd o th c..:r mut1:r iub lllJ)' 1-i c prov ided to other ag,cncics in •
ac.:o rdan ce wi th appli cab le laws , ru les , an d rcgu iat ions. Task f•Jrcc..: stati stics wi ll bt: mair.taincU
in the USMS Ju stice Deta inee lnfu rmauon Sys tem (JD IS) • Warran t Info rma tio n t\etwork
(\\/IN ). Stati st ic s will be made avai lable 10 any participallng age ncy upon requ est.
IN FOR MANT S:
Pendin g th e avai lab ili ty of fu nds, th e US MS may provid e fundi ng fo r th e pa vment or infomiant s.
However, all payments of info rmant s 111ili z ing USMS fonchn g shall co rn ply wi1 h I ISMS policy
SE OF FO R E:
All memh ers o f 1hc 1° I .. A (i sha ll comply with 1heir a~cn c ies guide lin es c oncern ing th e use uf
Ii rearm s , dea dly force , a nd less-letha l devices . Cop ie s of all ap pl,cab le Ii rea rm s, deadly for ce,
and lc ss -lelh dl pu licic;, s ha ll be pro vi clc cl lu ihc SDUSM u·,cl each u,sk force offi er. l n the cv<nl
of a s hooung o r c, 1h ca l in cide nt in volvin g 1:u.k force pcrso,in cl , the incid e nt wil I be inves1igated
by 1.l,e approp ria te agc nc y(s). A c ritica l in c id ent is one in which any per so n suffers seri o us
bo di ly inj ury or deat h as a re s ult o f a law e nforce ment ar ti oo.
NEWS MF:UIA
Medi a inquir ,·s ,,ill be refe rr e.'. 10 th e SDUSM A pr ess rele ase m. y he iss 11e<l and pres s
c'l nfcrCP \-C b.cl d, up on ag rC"•.-:in cm nn a th rnu gh coo rdin.i tion wi 1h pm1icipant ag cncie s1
1C'prcscPt Jt1•1es All pr e .... s releases \\"Ii c.:>.dus!v t:l y 111~1~c rc '.cn:rn.:c:: tu the ld S~ fun.:c . •
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RE LEASE Of LIAIJILITY:
Eac h age ncy shal l he responsib le fo r the ac ts or om iss ions o f its employees Pan ic ipat ing
agencies or th ei r employees shall no t be cons id ered as th e agen11 ot any oth er panicipati ng
age nc y Nolhing here in waive s o r limi ts sovereign irru nunit y under federa l o r s tate statutory or
co nstitu ti on al lrt\V,
EFFECTI VE DA T E AND TERM IN ATION :
Thi s MOU is rn ~ffecl once signe d by a law enforceme nt paniciea nt agency . Pa rticipa ti ng
agt'.m:it·~ may wi thl1 1aw th eir pai1icipati on after providing JO days advanced writt en noti ce to the
United Stat es Mar sha l and/o r Di str ict 'hicf Deputy t J.S. Ma rs hal.
Panic1pant Age nc y Repr ese nt at ive
Ja m<!s K. Woodwar d , Mayor
Assis tant Di rec tor, !OD
Dat e
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COUNCIL COMMUNICATION
Da te :
Jun e 6, 20 11
In iti al ed By :
I
Age nd a Item:
11 a ii
l'o hce D ep artment
I
Subject :
B,,ll c1 Pr oof Ves t l'a rtnersh ip Grant
I
Staff Source :
Sa.m \sVa tso n, Co mma nder
COUNCIi. GOA L ANO PREVIOUS COU NCIL ACT ION
N one
RCCOMMCNDED ACTIO N
The Pohce 0f-!p :,rt r11e rii .s recom mer.d 1ng that Ci ty COLmc il adop t a Bill for an O rdina nce
Ju tho ri l ing th e r ;:.:woo d Po lice D epa nmenl to apply for and cicce pt fu 1ding fr om th e Office o f
just ice Prog ram s ~ ur eau of ju sti ce A ss ista nce, w hi ch wi ll ass ist the Po lice Departmen t w it th e
purch ase oi bu lle t proof ves ts .
BACKGROUND , ANAL','SIS, AND ALTE RN ATIVE S IDENTIFIED
The Bu lle t Proof Vest P2rtn ers hi p G r,int Ac l of 1998 is a U.S . De partm ent o f Jus tice in itia ti ve
dPsigned to prov ide a cri ti cal re:io ur ce to SIJlt" d11U luLd l ldw 1:::11 furceme nL Th e U.S . D epanm ent of
Just ice will re imburse loca l law enfo rce , en:, including the En glewood Police Departme nt , 50% o f
th e departm ent's inves tm ent in th e purchase of bull et pr oof ves ts fo r its p olice o ffi ce rs. The Police
D epartm ent current ly pays S599 pe r vest. whereas the U .S. Depa rtm ent of Ju stic e \vi ii reimburse
th e depa rtm ent approximat ely $300 per un it (th rough an on lin e applica ti on process). Th e
D epa rt ment o f Ju sti ce has mandated a "mand ato ry wea r' policy to qua li fy fo r this gran t, and the
Poli i:c D epa rt ment i~ in co mrli.ince.
FINANCIAL IMPACT
fh,s p rograrn rei mburses half o f the cos t of th e b ul le t prooi ves ts to be purcl1 ased in a two-year
per iod. Th e re mainder of the cos t has b ee n included 111 the Poli ce Departm ent's 20 I I approved
budget.
LI ST OF ATIACHMENTS
Bulle t Pr oof Ve st Pr ogra m Inform ati on
B11 1 for an O rdina nce
•
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•
Memo
To:
CC:
From:
Date:
Re :
Ch ief John Collins
Comm ande r Sam Watson
Se rg eant Vance Fende r
5/10/201 1
Bu ll etproof ves t Pa rtn ership
Englewood Police
Patrol Operations
Bureau ·
Since 1999, the Englewood Police Department (Department of Sa fety Se rvices) ha s
been pa rt icipating in a Fede ra l pro gram th at reimburses us for 50% of the co st
associated with purchasi ng new bullet resis tan t ves ts for police office rs.
T he program is admin istered through th e Un ited Sta tes Department of Justice, OF.i ce
of Justice Programs office, Bul le tproof Ves t Partnersh ip /Body Armor Sa fety Ini tiative .
S in ce 1999, ove r 13,000 Police jurisdictions have partici pated In th e BV P Prog ram,
with $277 mill io n in fede ra l fund s co mmitted to su pport the purchase of a n estimated
800,000 ve sts. T he Office of Ju sti ce Pmgrams' Bureau o f .J usti ce Assistance (BJA)
administers the BVP Prog ram .
The pmgram works like tnis: We an~cipate having lo purchase a certain numb,~r of
vests, ei th er new ves ts for new officf:rs er rep lacement vests that a re repla-::ed every
5 years (Pe r B.V.P. protoco ls a nd ballistic vest manufacturers guidelines). We then
apply for tha t amount of mo ney to cove r the cost of 50% of tho se ves1.s. The B.V.P .
th en "a wards " the money to th e jurisd ict ion . Th ere is no g1mmn lP.e th at you wi ll
rece ive an "award" o f l hc en tire amou nt ap rlied for .
T hen we pu rchase bulletproof ves ts throughou t the yea r, and when we have
pu rchased enough ves ts, I apply for th e re imlJ ursement fr m the B.V .P . and th ey
di rect deposi t 50% of \lie purchase price into the City's ac.coun t. Steve Dazzio has
bee n th e poi n t of contact in F inance for these transactions .
As of to day, we have no money left 10 be awarded to the depa,irmmt , and the 20 12
B .1/.P . app:icatio n pe ri od ope ns soon . We anticipate app lyi ng for the grant agai n at
that time .
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OJI' Bu ll etpro of Vest Panncr sh ip and u,c Body Armo r Safety l11i 1i u1ivc . H0111 e Pa go Page I of2
U.S. oenorm,cntul Justice
Of/ice of Justice Programs
Dul/C//1/00I Ve!/ Panne1sh/11 / Bod14flll01 Sole/'/ lo/UDl/ve
LSBulletproof Vest Partners hip
Tho Bu:lot pr ool Vos t P.irtnnn:hlp
(DVP). ClCOI Cd oy Ille Bul letp,oot Vtisl
PaMc rshto Gran t Ac! of 1998 Is n
un!c uc U.S. Ocpart mcn: of Ju sll:e
inlllallvc designed to provide a crllic.11
resoil!cc to &!lllc and local 1,1w cnfCH cc ,mmt.
S1nc c 1990, over 13 ,000 jurlt.dlchor,,; hm,e oruticlp.1 l"'rl
in the 3VP Program. wi th 5277 ml'ho n In Ieacra1 (u n:is
comm~tod to su ~por1 1hc pu rchase of an c 5Um ated
800 ,000 ves1s . The O ffiec ol Ju sllce I '10{;ram s· Bureau
of Juslic.e A!l5 !S'it ncc (BJ.A) :idmln1s tcrs tho OVP
P1ug 1a,n
Pl,1nnln9 Your FY 201 1 DVP Appllcetlon
• Chc0· P,1 or Yc;s r OVP Fund~
• Cheek You r Juns dIchon and Conlacl
ln!ormaUc.n t U pdate 1' Needed
• Be sure \Im\ lhe \tests you Intend lo pu,ch.lsc
3rC 01 the ~11/l'll II $(
• FV 20 11 BVP f l)ndS CJ n on'y be JSt"d ror \/~SI S
ordered after A pril 1. 2)11
• H3\'0 a w1t11e n Mand:1tory Wear policy In place ......,,en appli:.:itlon ,s sutlml!ted
For aodltlonal lnlormatlon. click here
Importa nt Informa tion • Now BVP
Roqulromonts !or FY 2011 Appl lca tlons
Nf;WI U PO ,\TEO Manc!a tory Woar FAQ s
Progr.im
Follo,,.,ing ttJO years ol dcc lmlng law c nfcrcc rmmt
officer line-o r-duty d eath s, the country rc oliz cd o
dramatic 37 pmcenl lnue3se in offi cer deaths In 20 10.
Fifty-ni n e ot tho HlO officers killfXI in 2010 were shol
during vio!enl c ncounlers ; o 20 perce11I incrense ove,
li2!n!l12R!n l Slt o Mapl~
,'..'.'.'.Bo dy Armor Safety Initiative
B ody Amto r Safely lnlllitllVO • An
lnltlatlvo of U .S. Oopar1mo n t of Jus tl co.
In rcs ponr.o to conce rn s from the la w
cnlorcc meni COI IH l\l.l l!!y , the O t:5iill tll1Cll\
, .. '::slice (OOJ) anr1ounccd .in ,ni1,a t 11e to
a:M rccs 1. o :i-,1111y ol body armot us•d by law
e1lorcernent t-c1 ~. ,cl ond l o c,amlnc lho lulure of
bJllc t-ms,slnnl tecnnology o'ld testin g. As par1 of this
Initiative, the Na :ional lns ll:uIe of JLslicc {NI J) has
e<om lncc1 Zylon®-based bulle l -rcs1sta nl ve sI s {both new
ttn•J u~rJ) ind •~ 11:11 ir.:wl ny lh n JMUU:~S b y wt1ich bu!JC I·
rcsls1a11 vests me cc1l1 f.rttJ
Body Arm or L obo!s : Whon In Douht .... Chock ll Out
(Cilek horo for ad(tltlonal lnto m,il\1 2!11
NEW 0410712011 : NIJ Bo~y ,\r mor Advisory Notlca
• pans mode l A'lAf.JA~
• P 11llp model CU:~~
• P ACA model Ill° ta.J>J...1.J.Qlll
• Gall , mod•' AIIF f.~n
• G<'lll !!I m odol AIIF (A~
•~Cill!.eilleL...1..1!!1!)
No to: BV P P1ogr.im PN 11t1ponts mat llilvc orc>eroo. but
nave not as yet re::cl\ ~a . any units 01 uie abo\'c 11:.;ieu
models ol body a1 nor. shou lc conlilCl the m anu f;:ic!u rer
lmmcdlaiely
Ptovtcus Natlonal ln!:tltulo ol Jus l lco Bndy Armo1
Alorts
11122120 10·
• pac1 r1c Sn1Aty Produc ts Inc . Modo l OO UG2AB H
• GH Armor.fut.!!!!m.tl,19(19I 06UG2 A8H
512 012008
• ,odcl TAI. I~
• ModoJ t.1-U!f:pj
• M_od__fil_N FORCEJ! S6!f.:2_6
61 25/2008 tlow_ll;i llonal l n 5lltuto ot Justice Aod y
~m1o r SJ3ndard 01 01 .06
2009 numbe1s. The U S Ocpurtment ot Jus hcc 1s
comm tted 10 tmprovif'llj officer salcly ano ras
und erta ken re search to 1e111ev1 and ana lyze violent
encoun\er!I nnd tnw enforce ment olficcr dc.iu1~ .imJ
r11urtc:. Duo lo l he increase In \he nu moc: ol IJw
enforcement office, deaths. couoted 'Nlth our IcnC \-.Cd
efforts to !mprove olli:e, sa lcly, be g1rnlng w1l h 'F Y
W 1 1. In ore er to receive 13VP h.mds juri><i ictlons m:ist
a?rtily, during the opp hc.iti on proce ss . \Ml all law
cnlorccmcn1 agencies bfinc llttlng from the BVP
Program have a vnillen "mand;:il:>ry v.e ar"' oolicy In
ertc ct. Th is pollcy musl be In place for al least an
uniformed Olfi(".('r ~ nr.tnrn .lny FY 10 11 tundITT(l c.,n be "'"""-'""-'""'-''-=
used by lh o a~cncy. The re a,e no requ rcmc,ts rI nt1o n;i IIn511tult..o~y Armor s~101y
,cganilng lhc nuurc ol U1e pohcy other :nan ii being a lnllln~ w bslto
mandatory wcm policy 101 ail urulo rmed 01tIcers wtule
on du'Y B J4 strcngty encourages agencies to consul!
the lnternallonol A.:i:,oaolJon of Chiefs 1>! Pul«':i
Model Policy on 3ody l'\lmor and to sllongly co nsi der
a!I ,cco mmcnd aU ons 'Mlhln tha t poliC'/. Ths poticy
cha nge w as annou."lced m Octo lm 2010 by Atlorney
General Holder otter cons untng with anrl rc cc Iv ,ng
npul .,om lhc lnw enforce ment comrnu :y
Th~ IACP ha~ Vf!I) QC 11t!IUU~ty pi uvid t"<l 00\h It ~ Budy
Atma• Mode l Pchcy ant! pos ition paol:!r to ihe BVP
01ogr ;11 n In orc1 •r 10 ot tasn a copy ot th• Model PnI,cy
JntJ i:o~il•cn pape r. 11.:n!ld ·c·,o:1s mu sl oe re9 1stereo
Body Arm or Sol!IY..!!l!!!atlvn Ar chlvo
'"All media contacts should be direcicd to 1h e Q:~
,tusUce Prpcrftm !J Qttic" gf (9mmµn1C<1 Jions
OJP Bu ll etproof Ves t Partnershi p an<l the Bouy A11nor Safety Init iative Home Page
wr h IM BVP p,oc;;rarn . io otitaln a copy of Ih a UodcJ
Poli cy, contact lhe BVP Cusl cme r Su opon Cente r at
t -877-75!M787 01 ~m itll~..92:!
F'or llddtlnn;il lnlonnatWln rP!JllU1inlJ lhfs nc.v RVP
progr:1 m rcc ulrcmcnt. cli:k rulli!..
Notlco • Chock l'r1or Yoar BVP f unds: Pnc r t:>
canpleling an applicoUon tor FY 20 11 BVP tund:., II 1$
Mrongty rKOrrvncnocd Iha! pnor year oattlcipant~ le>J
mlo the BVP S\·Slcm ond check for prior yen r OVP run j
bn lonccs nnd tnt• ~de ob!lga IIon oa unusc C)'plrotlo.,
dntc for c:ich ycm': funds In ::ornc ln:-;1,1ncc, tho u::o
of pr1ar year tends had occn extended. All "Req1,.csts
for Peymen!s" m ust oe submitted to lhe BVP sys1cm
on or before the ·ae-ot1!19 3t:::,n dote· or me tunds w!II
be con:-;ldcrcd c.cp lrod and will no longor be ava11able .
FY 20 10 Awards On October 7, 2010 lho B umau of
Jushcc Assistance (BJA) announced the a-.a ilab!lity of
the Flscal Yea , (F Y) 2)10 BVP program funds FY
2~10 OVP fund• may only b6 US!Jd l o purchact bul le!-
and s1ab•resl5 1an1 ves1s. ordered on or ater Apn l 1.
20 10 and l!lill nie on u,e late st Na11ona l l ns:itu le ol
Justice Boey Am•oi Comp11ar1ct Ust 011 the ca1e u~
voi.t w.1s 01 dc1Qd A l rcquosls l0t paymnnts !tom FY
20 10 BVP aw.ird~ must tc submrtIco on or b!!l0tc
August 3 1, 20 12.
Th e com p1e10 11:.1 o l rv :0 10 BVP awi'Hd:l can be
11iew e dt.!!!.e
Histo.1cal BVP awmc m'ornoUon 101 FY 1009 th rough
tn•! FY 2009 Ciln be accesseo U!lli:;
Page 2 of 2
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For 1mmcdlaie ossls tancc. p!':!aso call us toU-!100 ai 1•877-7.58-3787 You may ubo n:,nJ1 •
us by ema il at vos1s@11s<101 gov
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ORDINANCE NO .
SERIES OF 10 1 I
□Y AUTI IORJTY
COUNC IL BILL NO . 30
INTROD UCED BY COUNC IL
MEMDER ____ _
A BlLL FOR
AN ORD[NAJ CE AlH HORIZ ING THE c n·y OF ENGLEWO OD, COLORA DO TO AP PL y
FO R AN D AC CEPT FU DIN G FROM THE OFF ICE OF JUST ICE PR OGRAMS. BWlEAU OF
JUST ICE ASSISTANCE FOR TII E PUR CHASE OF BULLET PR OO F VES TS .
WHER EAS, the Bu ll et l'roo fVes1 Partne rs hip Gra m Act of 19 98 is a U.S. Dcpartmem of
Justi ce initi at h c dt..cosi gn cd Lo pro vide :t cri1 ic:"1I re so urce 10 Slat e and locnl law enfo rc t·m erll ; :md
\V H C.tU:/\S, th e U .S. IJ cpnrtmen t of Ju s1i cc wi ll reim bu rse loc al law enforce ment, i11 clu di11 g
1he Fngl ,'"w ood Polic e Dcp:m mcril. 50% of 11c depa rtm ent· in vestment in the purch:ise of bullet
pn,of vcsis for it s poli ce o fficer s; and
WHEREAS, the U.S Department of Ju s11ce has 1mnda1ed a "mandat ory wear " po li cy to
qualif>1 for rec ei vin g the Gr~un and the Englewood Police Department is in co mplt ancc; and
WHEREAS , th e pa ss age of th is o:,j 111ance authorizes lhe Englewood Po li ce Depa rtment to
app ly for aJ1d acce pt fundin g fr om the Onicc o f Ju stice Progra ms Bure au 0 f Justice As sist::i nc-.!,
whi ch \v 1ll ass is1 the Eng le,, Police Dcp ;i nm ,·nt wi th 1he pur chase ofhu1 lct proof ves ts;
OW, THEREFORE , BE IT ORDAINE D BY T HE CITY COUNC IL OF THE CITY Of
E~GL EWOOD. CO LORADO . TH AT :
St:ct1un I. The Cuy Council o f the Cit y of Eng le wood, Colorad o hereby au th onzcs the
appli ea 1io n for and accept ance of a grant from the Office o f Justi ce Programs Bureau o f Ju slicc
As sisrn nce to nssis t the Englewood Pol ice Depnn mcnl with the purchn se or bullet proo i vests.
In troduce d. read 111 fu ll , and passed on fus1 re.1dieg on 1he 6th da y of June. 2011 .
Publ is hed by Ti tle as :i Blll fo r an Ordi nnncc 111 the f'i ry'" nffi c1:d ncw"p;ipt:r nn th e I 0th dny o f
Jun e, 20 I I.
Pu blbhc<l i.l!) a Bi ll iu1 an 0 11..li11am.:c o n lh c Ci 1y·s o fficia l wcb ~1lc beginn ing 0 11 the blh <la y ur
Jun e, 20 1 I fo r thirt y (30) days.
ATTEST : h me s K. \Vood ward . Mayo r
Louc nsh,a A Ell is, Cuy Cler k
I. Lou cri c'.:h A. Elli s. Cuy Clerk of the City of Englew ood. 'o lorado. hereby ce rtifv that the
ahnvl! :ln<l fr11 .. ~ni 1,g i ,:;, :l tnic copy ni' :-1 Rill fnr nn Orclin :mce, rnlm<l uce.rl re:ul tn fu ll , ;rnrl pa £<;crl nn
first readin g o .. th e 6th d:iy o f Jun e, ~O 11 .
--, oucn sh,a A. i:11,s
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COUNCIL COMMUNICATION
Date: Agenda It em: Subject:
June 6, 20 1 1 11 a iii Stat e o i Colorado En terp rise Zone M ark etin and
Ad mini o.;tra ti o n G rant
Initia ted By: Slaff So urce:
Co mm unity D eve lop ment D cpa rtn1e nt D arr en H o ll ingsworth
Econom ic D ev elopment C:oord in ato r
COU NCIL GOAL AND PREV IOUS COUNC IL ACT ION
r om rr •1ity Deve lopment Goal: Initia t e busin ess re tention, r evi talizatio n. and growth strat egies .
~P llll''11:111 1• 1J evc lo;:>mcnt Gudl : I eve rag~ Ci ty reso urces throug h gran t fu ndin g.
I Ire City has appli ed fo r an d received th e Enterpr,,c Zone fu nding io r th e past 13 cons ec u tive
yea r!;.
()n lan u,u-y 1 'l 201 1 C it)· Council <1pp roved ;i raso lu tion Jut h orizing an appli ca tion to th e State oi
Colo rad o -Eco nomic D evelop rn e n t Com rni ssio n fo r a 20 11 grant l o su pport Enterprise Zone
m:i rk e1i ng r1 nd ,1cl mini~tr.:l tivP ac ti \ it ire;.
RECOMMENDED ACTION
Staff recommend s th at City Coun c il ado pt th e ana ched bil l fo r an ordinance accep ting $1 2,500
ir o rn the State of Colo rado -Economic D evelop m ent Comm issio n (ED C). Thi s gran t w il l b e use d
lo fu nd ma rk eting and adm inis tra tion ac tivi ties fo r th e Arapa h oe County En ter p ri se Zone.
BACKGROUND , AN ALY SIS, AND ALTIRN ATI VES ID ENTIF IED
In 1990, th e Ci ty applied 10 th e Stal r of Colo rad o ,111d was granted Ent erpr1se Zone stat us fo r a
maj ority o f the ind ust r ial ly and commerciall y zon d pr o p erty in Er,glewood. Englewood ad minis ters
the A rar,ahoe County Enterpr ise Lone fo r ihe Cit ies of Sheri dan, Li 1t le1o n, and Englewood . ThP
[1..onomiL D t:•v d oµrn ~n t Co rn11t b'!l iu11 l 1d::, tt LUrn p d il ivc g1J1 1l p1 u grd1ll fur Enl t:rµrb ~ Zu11 t:S , w li iLl1
p rov id es mar keting an d ad ministra ti ve support. If ap proved, this w ill be the 14 th consec u ti ve yea r
Eng lewood has app 1ied for and rece ived fu ndi ng to ad minis ter and market the Arapa hoe Co un ty
Ente rp rise Zone.
Th e En terprise Zone ma rke tin g gra nl is used to support busin ess reten tion and ccmrnurnty
m arke ting ac ti vi ties. Marke ting activi ties funded ,v1th this gra nt ericourage bus in es ses to take
ad van tag e of Enterpri se Zone lax c red its and high light the En glewood b usi ness commurn ty .
In 20 10, 8 1 Englewood bu sin esses cl ai med tax credi ts th rough the En terpr i<P Znne . Be nefi ts to •
En glewood b us in esses locat ed in th e Arapahoe Coun ty Enterprise Zone total $1,391 ,33 2 in Stat e or
Colo , ado tax cred its. Th is incl ude, __ ,x cre dits in th e fo ll owi ng ca tego ri es: SI , 194,600 in
inve stm ent tax cre di t, S92,331 in n ew bu siness faci lity tdX Lrcdit , $8 5,21 4 in job training tax credi t,
$15,279 in health in surance tax credits, ancl $J,~Utl ,n resea rch and de velop m ent cred its.
Engle wood bu sin esse s re ported tot al ca pital in ves tme nt> o f ove r $6 4 mill ion durin g 20 10.
Englewond bu si nesses re port ed a loss off, I new jobs wi th an ave rage FfE sa lary of $6 1,976 p~r
e mployee. Even th o ugh Englewood b usinesses rep oned a loss in jobs, th P ilVPrJfle FfF c;;i \;uy
111cre ased 44n,o ove r 2009.
FIN ANCIA L IMPACT
The Ec o no mi c Develo pm ent Commi ssio n requires th at th e Cit\ prov ide mat ch ing fund s to mee t
gran t req ui rements. Th e att ached co nt,ac r be twee n the Econom ic D evelopmen t Comm iss ion and
th e City o f Enelewood pledee, $12, r,oo in local mat ching fu nd s to meet th is o bligat io n Th ese
fu nd~ Jre in clu ded in th e Community Developrne nt depart men tal bu dget. t.ran t ;in rf m;1t c hin g
funds w ill be use d (or a \'J.ri ety o f Enterpri se Zone marketing and adm imstra tive ac tivities.
l.1ST OF ATT AC HMENT S
Proposed Bi l' for an O rd inance •
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O RDINANCE NO .
SERIES OF 20 11
BY AU THORIT Y
COUN a .. 811.L NO. 31
INT RODU C ED BY COUNCIL
MEM BER _____ _
A DIL L !'OR
AN O RD INANCE AUTHORJZING ACCEPTANC E Ol' A G RA NT FR OM THE STATE OF
COLORADO, COLORADO OFFICE OF ECO 1OM IC DEVELO PMENT AND
JNTER NA TTONA I. T RADE, COI.ORAr..O ECONOMIC DEVELOPMENT COMM ISSION
FO R ENTERPR ISE ZONE MARK ET ING AND AD Mi.l'<lST RATION GR .. f\N'I .
WHEREAS, in 1990 the C ity of Englewo od app lied 10 the Co lorado Dcpn,tmcnt of Local
Affairs and wa s granted, Enterpri se Zone st atu s fo r a maj orit y of th e in dus tnall y ,nd
com merc ia ll y zo ned pro perty in the C1ty of Eng lewood; an d
WI IEREAS, Lh c City of En glewood admini sters the Arapa hoe County En tr.:rvrisc Zc.m c fut lht!
C iti es o f Sheri dan , Li tt leton and En glc"ood ; and
wrn,RE AS, u,c Colorado Offscc of Economic Dcvelopme111 and b11 ema1ional Trade,
Co lorado Eco nonll c Oeveloprm:nt Commissi on has :1 co rnpetit i·,e grant pro gram for marketin g
and adm inistrative su pport o f Enterp rise Zones; and
WHEREAS, the Enterpri se Zone is used in 1•.e C it y to in itiate business re tent ion an d
community marke ting activiti es; and
WHEREAS , the Ent crprist Zone Marketing Grant encourage s busin esses 10 tak e advantage of
Enterprise Zone tax credits and highlights the En gl ewood bus ines s communi ty; and
WHEREAS , the Co lorado O ffi ce of Economi c Deve lopment nnd ln1cnrn 1i un11 l Tmk o f the
Colora d o Economic D e·:el o pmc111 Co mmissio11 requires tl mt the C ity provide ma:ch ing fund s 10
m eet Grant rcquircnv·nl •ii and
WHERE AS, the Gn.11t and rellted Agreement be tween lh e State of Co lur:i.do 's Eco nomic
De,elop men t Comm.i.ss:on ,.,d tho Cit y o f Engl ewood pl edges 1, 12,500 .00 in loca l matching
fund .~ In meet th is nhl ig:i'ion; and
WH EREAS . matching fu nds have been a llocated in Communit y De vclo pm cnl's bud get; and
WHEREAS , thi s Grant and the matchin g fun ds w,11 be used for a vari ety of En terpri se Zo ne
marke ting an d <1 dinin ist rat ivc acrivit ic s in the Cit y of En glewood;
NOW , THEREFO IUi, l:l c IT U IWA!NEU l:lY THE CITY CT°IUNC!L OF THE C ITY OF
ENG LEWOOD, COLORADO, AS FO LLOWS :
Sect1 on_L ·1·1te Agreement betwee n the State of Co lorac1 01 Economic r.cvc lopmcn t and
[nt crn ational Tra de, Col orado Eco nomi c Dc vclopmcnl Co mnu ssio n, and !he C1 1y ol Englewood
for a Gran, of $12,50 0 00 10 be used fo r Ent erp ri se Zone Mark eti ng and Adm ini stra tive
nctiv iti cs. a copy of whi ch is attac hed he reto as Att ac hme nt I , is here by accc ptc-d .
£kcti on 2. Th e Mayor nnd r.i 1y r.Jcrk arc au lh nri7.al to sign and att e~l sau.l
A~rce1m .. -n t fo r and on beha lf ol the Cit y o f Eng lewood
lnLruc.lucctl. rc;u) in rul l, m1<l p:.t!)M.::<l 0 1: fo st tcading on the 6L, day o:" .lu ne, 20 11 .
l'u b!i shcd by Ti tl e as a 1:1111 for an Ordinan ce in the City's official new spaper on the 10th day of
J une, 20 1 l.
Publi shed as a 13 ill for an Ordin nncc on th e City's ofli cwl web site begin nin g on the 8th day of
J une. 20 i I for thirty (30) days.
Jnrncs K. \Voodwnrd, M ayor
AITEST :
Lou cri shia A. Ell is, Cit y Clerk
I. Loucri<hia A Ellb, Cit y Clerk of !he Ci ty of Engle wood , Co lorad o. hereby certi fy 1ba 1 the
above and forego ing is a tru e co py of a Bill for an Ordinar.ce, introducer\, read in fu ll , and pa :,s ed on
fi rs t re:1d i11 g on the 6t h day of June, 20 1 l.
Lo ucri shia A Elli s
Agen cy l:l)A Fund . 15G App,op '1 02 Ort: 9020
Encumbrnnce IJ : E l I l-:l>CS43
STATE OF COLORADO
Offi ce of 1 ~on omi c Development and Int ernati ona l Trade
Enterprise Zo ne 1\la rk eti ng Gran t Agreement
with
City of En glewo od
TAUU' OF C O:>'ThNTS
I. PART IES
2. EFFE T IVE D,\TE AND NOflCE OF NON LIAUI LITY ..
3.RtU rALS ........
4 DE FIN!TIO:--is
5. T ERM AND EAR LY TERMI N,\TION ...
6. STATE MENT f WORK
7 PAYM ENTS TOG P /,N CE .
ti llEl'OrlT I 1n AND NOTIFI CAT IOI'\ ...
9. GllANTE E RH'OR05 ..
10. CONF ID ENT IAL 11'/FORMA TION AN DST ATF RECO RDS
11. CONFLICT S OF INTEREST..
12, REPRE SE!J" ATIONS A l<D WARRANTIES .
13 . N SURA NCE ..
14 BREAC H ..
15. REMED IES , ..
16 NOT ICE S AND REPR ES ENTA TIVES ..
17 RIGHTS IN DATA. DOCUMENTS. AND CO MPITTER SO FTWA RE
18 GOVERNMEN TAL !MW.UNITY ...
19, STATE W:::>E CONTRA CT MA NAGEMENT SYSTEM
20 GENl:.RAL PR OV ISIONS ......
2 1. COLO RADO SPEC IAL l'llOl'ISI ONS ...
22 SIGN.~ TU ;lE PAGE.. .....
2J. EXl·UBIT A -STAT EMENT OF WO RK ...
I. l'AHTI ES
...... 1
..I
J
J
, .... J
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.. ..... 6
.. ...... 6
. 7
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.. 10
.. .......... 10
.. IG
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, 13
. ........ 15
This Gran t Ag,Jf!t.:mcn t (hc reinancr called "Grd nt ") is entered into Uy and bc tv.een City or Eng lewood, I 000
Englewood Pk wy . Englewood, CO 80110 (h crc in aner c a lled "Grantee"), and the TATll n r-C O LO llA f)O
act ing by and thro ugh th e Col ora do Office of Eco no mic Deve lopment :md lmcrnatton al Tra,jc, Co lora do
Econom ic Deve lopment Co mm1ss1 oa , 161.5 Hroadw ay, ~u uc .l/OU, u~n ve r, CO 80t.02 (hc reina l\er ca \ld .i ,c
"Stat e" or '·OED I !'").
2. EFFE CTI VE DATE AND NOT ICE OF NONLIAlllLIT\'.
Thi s Gra nt s~all not be effective or enfur.:cab .c unti l it is aFprm·ed a·1d sig ned by t:1c Colorado Sta te Con :ro ll rr
01 d~s ie11cc (hcrci nu flc r cn llc d the ''E.ffecuvc DJtc '). T he S~a tc shall not be li ;!blr t:i pay 0· wirn h11ri;e Cir wr c
for any r,crfor mr.rcc hcrcu ndt:r, includin g, but not limi ted to costs or ex penses incL:red, 01 be bou nd by ;\:lj'
prov ision hereat prio r to the !---~lt cc11vc Ua tc.
3. RE C ITALS
A. Auth o rity , App n,pr ilt ion, and Apµro ,·al
Au1 hori1y 10 c nlcr int o !h is Graat exis ts in CRS §24-41)-101 throug h 24-46-i0S and cst ablis i1es the
Cul~1d du E•.0 11u111 il. Dt:vclopment Fun~ (he,dnaflcr ca ll ed "CEDP"), un d is 10 be Jd mini$ter cd by t~c
ColJra do or.ice or Eco nom ic 1)cvrl opmen1 ,md Interna tio nal Trnde and fo nds ha·,e been bud gete d,
approp1rn1 cd and ot he·wisc mad e ,1va d:1tle ,11 cl a suffic ient unen cumbered billi.lnc~ !h ere fi emai ns
nvailab lc for pa yment. Req J ircd apprJva ls. cle..irance and coordin21ion ha \c bee n accomp hsh cc from a·,d
with arpropriate :igt ncics .
B. Co nsidcn1tio n
Th e Part ii!s ad:nowlcd~c ll:a t the mut ua! pror:,ises anJ covenants \.-o ma inc d herein an d ot her good a nd
va lu able cons idcrat.on are su fficient nnd ndcqua le ID sup pCJ rt this Granl.
C. Purpose
T he Statf! dt:;ir c.:; to promote eco nomi c dcvc lopncnt in Colorndo ty assisti ng loc:i l co in muniti c:; in
c..:pn nding th ei r economic bo5c. Gr urt fJnds will :.uppo:-t mo:-ke ticg the local orcn in 1h c En terpri se zone:.
D. Rr fcrcn cc
A t! refer ences in this Gram to se~t ions (whether spe ll ed ou1 nr usi ng th e§ symb o l), s .1b scc ti cns, exh ibits or
ot her a:ta :hmcn ts, n:c referen ces t sect.ans, subse~tiom,, e»h 1b.L'i or other .s tt achm cnts coataincd hc·ci:1 er
in:or porn tcd as a part hc·co r, un less r 1h crwi,c noted.
4. DE F IN ITIONS
The followi ng terms as used hcrc i1. s hoil be construed and intcrpn:lcd us fo ll ows :
A . Hu<tgcr
"!.1u dgct" mea ns :he budgc l for the Work d!!sc rihc d 111 Exhi bit A .
R. Eva lu :i li on
"Ev;;lu:-.i ti J n·· mean s tl ·,c prct,;.c:;s of cx1 minin~ G:-ar.tce's Work mid rat in~ :t based on cr iteria ~s tab lishcd in
§6 and Ex hibit A .
C. CE DC
"CE:>C'' m eans the Co lcrado Economic Dc velopme nl Co1:nr.is sio.1 wh o ar.adc thi~ Gr an t av.:ilab le.
D. Kthlblts :tnd o l.h c r All:tchmt!nLs
Th e foll owi ng arc ana ched hcrclo ~:1 C inco:-poratcd by reference hcre :n: Exhibit A (S la :c mem of Wor k).
K Gootls
"Goods" mea ns t:mgi blc mat cr b l a:quir:!d, produced, or deli ver ed by G·ar,lee ci1hzr se pa rJ tcl y or in
v 111j un ction wi th the erv ices Grantee renders hereunder .
R. Cm,· o r Agrrr1nrn t
"Grant · '1Agrccmcn 1" me.ins th is Gran t, its tc:-m s and condi ti ons , attached exhibit s, doc:1mc r.1 s
in:orporat\!d by refi;rcn ce under the te rms of thi s Gran!, an d any future modifying ag:-cemcnts , e:-:hi bits ,
at1.1c bmc:1 1s or re ferences incorporatc,J herei n pur!;11Jnt to .Color:ido State law, Fisca l Rd ~, .:md S:.:ue
Co ntroller Policies.
L;. ( ra nt Fund s or CF.:DF
"Urant I· un cs" or "CJ-::UI·" means fund s a·1a 1la ble tor d1stnbut1 on by the CE UC fr om the Lol orn do
Eco nomic cvclop ment Fu nd payah lc h} t~e 't;i tc to Gra ntee p.1m 1an1 to this (,rant.
11. Party o r Parties
"Pilrty" means the State or Granice and "Pa rti es'' means bet h the Stat:: and Cira ntc c.
I . R tV il:W
"Review" mca11s 1;>:n 111 ining, Gruntcc's Work to cnsur ..: tha t it is adcql!a te, iccuratc. correct an d m
i1l_:Clm.la111.:c: wi 1l 1 1l1 e c , i1c1 i,. cs taJlished .11 §6 aid LAh ilJil A.
J . Sc n ·iccs
"Se rvi ces" mc..1ns th e re qui red se rvices to be performed by G,amei.: pJrH1ant 10 1h is Gran !.
K. Sul>-gr:111t cc
"S11h 4 l'ra ntcc" me..111s thiid-pa rtJ es, if an:,,, engaged h; Cirnnlee ln ai cl in.pc rfo:-m~f'l :.c of its o bli ga.t1ons
L. \V o rl< o r l'rojcc 1
"Wo rk'' or "Pr oj ec t'' r:1c;i.ns tl·c ms ks an d a.:1i vit1cs Grnr.tcc i.!: requi red to pcr~Orm 10 •·u lfill its ob liga ti ons
u111.lt:r tlib Grnnt an d E .,hilJit A, i11cluJ ii1~ :!11: ve 1 fv1 1<111ce u: tlt c Sci vic~s a11 d de li very of the Goods.
M. Worl< r rudurt
'
11•,Vork Produc:" me;rns 1he tt\11g1b\e or i111a1 g.1b le re su lt s o frln:i.me :'s \V or:o:, mc ludrng, :i u: not ,11nmd to,
so ftwa re, res1.·tirc1, ·epo11s, studic,;;, da la ph otograph~, negatives or other li111shcd or u111i n1s hed docurnent5,
drawrn~, rrodc\s. survc:,s, n llps. 111.'.ll Cl'J!s, n \\.Oil, prod tct of ;rn ~ tvpc, including dra fts.
5. TERM AND £ARLY TERMINAT ION.
A. Ini ti al Term and \Yor k Co mm cuccrnc nt
The P;i,r tics rcs pcC"tiv c pc rfo rm an c!!s ur:dcr thi s Gram shall co mmen ce on th e Effe ctive Dat e or Ja1.:.rn.ry I .
2011. Th is Gra nt sha ll 1erm i n.11e on Dece mbe r 3 I, 201 I unless soo ner ter min ate d or furt her ex tended as
s p cc iii cd c l::;cwhc re herei n.
IJ . Stoic's Op ti on to Extend
The Sta te may requ ire cont inued pc rform an :c for a peri od of 3 months at the same rat es and same ter ms
i;pccili ect in the Grant. The tot al dur:111 011 ofthts Grant, in clud ing the exer c ise of an y op tio ns under tb s
cla use, shall not exc eed l year an C 3 month s.
6 STATEM ENT OF WORK
A . Compl et io n
Gran ier: shall comp .C IC the Wor k and its othe r obligations as desc ri be d here in and i n Ex hibit A on or
be fore Decemb er 3 i , 20 11. The St at e shn.11 not be lia bl e to corr.pcns a1c Gra ntee ror any Wor k per fo rm ed
pri or to ttlc Effective Date or ancr lh e 1r.rmi nati on of this Gran:.
8 . Go ods a nd Se rvic es
Grn tl' "h:i ll pr ocure Goodo; and Ser vi,;.~; ne cessa ry to co mpl ete thl! Wer k. Such prcicurc me nt sh all be
accor.ip li sh cd using the Gran: Funds and sha ll not in crease the max imum am ou nt payabl e hcreu ndc :-hy the
St ate.
C. F.mploy ccs
Al l persons employed by Gra nree or Sub -gran tees shall be co nsi dcr:d G·antce 's or ~u b•b'Tantc es'
cmploycc(s) fer nll pur poses he reu nder a nd s hn ll not be emp loyees of the St3 te for any purpo5e as a res ult
of thi s Grant.
7. PAYMENTS TO GRANTEE
Tl1e Stule sha ll, in acco 1da ncc wit h the provis ions of :bi s §"' pay G rante e in the fol low ing am ou;its and usi ng the
methods set fo rt h below :
A. M:u:imum Aruount
The m.1 xi mum amo11 n1 payab le und er thi s Grant 10 Gra nt ee by 1hc St;He is St 2,;:;;00, as rletc rm ined hy th e
State fr om av aila ble funds . Grantee agrees to pro vi de any ad d itiona l fun ds req uir ed fo r th e succes sful
com pletion of lhe Work . Pa y:n ents to Gra nte e arc limi ted to th:; unpai d obligalcd balam.:c uf the Gran t as
set fo rt h in Exhibit A.
8 . Pnymc nt
i. A<.h•ancc1 Interim :i n d Finni P :1ym
Any advance pa y m~nl all owed unC is Grant or in Ex hibit A shall comp ly wit :1 Stat e Fis cal Ru les
and be made in acco rd ance \~ilh 11 provisions of this Grant or such Exhibi t . C:-:1 ntce shall in it ia te any
pay men t requests by submitti ng mvo ices 10 th e State in 1he form an d ma nner set forth and ap proved by
the Sta te.
i i , I nt c rcs l
Th e Sta te shnll full y pay each invo ice within 45 day s of receipt th ereo f if' the amo unt invoi ced
:-e pr esents pe rforma nce by G;amc c pr evio us ly acc ep 1cd by th e Sta!e. Ur.co nt es ted amou nt s no t pa id by
the St1,tc wi th in 45 days m:i y, if Gra nt ee so rr oues 1s, be ar imcrcs 1 on th e unp :,.id ba la nce beginning on
the 46t h day at a ra:c no: to excee d one per cent ;,e r month unt il paid in full; prov ided, howev er, 1hat
m tcrcs l shall not acc ru e on unp:iid amou nts I ha t are subj ec 1 to a good fai th dis put e Grn nt cc !,ha ll
?nvoice th e Sti'.tc separa te!) fo r 3c<.:ru ed interes t on deli nque nt amo unt s . rhe billi ng shall refe re nc e th e
dclin qucn1 pay men:, th e numbr.;r of day's in wr t:st 10 be paid an d the i11 l c !CS l rnt c.
iii. Av:-i il ablc Funds , Co nti11g c11c y1 and 'fe rmi11 a lion
The Stat e is proh ibi ted by law fro m making fi sca l co mmitm ents beyon d the ter m of the Stat e's current
fisca l year. T h~rcfor e, Gr,mtee's r om pensa 1ion is c ntinge:nl upo n the con 1i11u ing avai l<1h ility of ~ta te
3pp ro pnations as p;ov idcd in 1hc olor ado Spec ii!\ Prov 1sio ns1 set forth bel ow. I'. fo de;a \ fu nds ar e
u~cd with th 1~ Gra11t i 11 wl 1uh. u1 1n J1<1 1t1 the Sidh:'s per frn 1na 11i..:e hc1 cu11 dc 1 i~ contingent uµon 1·,c
~ont inuing availabil ity cf such funds Payn:cn1s pursuan t 10 th.s Gra nt s~a\l be made only from
available fu nds encu 1:1l>c rcd ior t~is o~am and 1hc State's li ability for st ch p.1y1ne:nt~ sh,11! be !t11111cd
10 the amuun l re1112i11 .11g of s ui.;h cn cum \>crc:d icnds . ff Slate or fe ch .. -ral funds are not a ppro pri a1ed 1 or
other wise become unavailab le to fu nd 1his Grnnt, 1h e Staie may imm::dia tcly 1crm inatc th is Gram in
whole or in pan wit hom further li ab ilit y in accordance wit h the provi sions hcrc :n.
iv . Erro ne ous l'aymc nts
.,,,t the St ate's sole discretion, pay ments made to Grantee in erro r for any reason, includin g, but 1101
lim ited 10 o,•erpay ment s or im prope r pa yment s , ar:d unex pended or ex cess fL.nds rece ive d by Grante e,
may be rec ov ered fro m Grant ee by deduct ion fr om sub seque nt oaymen1 s under th !s Gra nt or oth er
Grants , gran ts or agree rr.ents bc:wccr. the State and Gra nt ee or by ot her a ppropriate meth ods and
co ll ec:ed as a deb [ du:: to the Sta te Suc h fund s shr..11 not be paid to any per son or ent it y ot her tha n the
State.
C. l ;sl' o r Funds
Grant F un ds shall be used only fo r eligib le cos ti identified her ein ancVor in Exh ib it A.
0 . M.t(c hi11 i; Funds
Gra nte e sha ll provl d ma1 chi:ig fu:id s as pro \'ided in Exhibit A.
R. tu:ronT JN(; AN )) NOTIFlt.ATION
Hcpo rr-., Fv:1hrn :i ons , and Revie ws rt>quirt.'d ,in de r !I-i s §8 !-hall be in acco rdance wit !i th e prncc dl.rcs of an d in
such fo rm as ?rcs cribed by the State an .:f i:1 :1.cco rd:i.ncc w ith§ 19, if appli c:tble .
A. fcrfo 1111:111 cc, Pro gr ess , Pc rsuu nd, :11111 F11 11ds
G1 l\1Uct: ::.l1J.tll )ub 111it d I t:po rt tu tl1 c: Stt1l t: upu11 t:x.pira ti un ur suu 11cr tcnr;n ation or 1h is Gram , containing an
Eva luation and Re view of Grantee's pc rfo ~m!l ncc and the fir.al statu s of Grante e's obl igat ions her eunder. In
add itio n, G rant ee sha ll comply with all reporti ng rcq "J1 r::ments, if any, sci fo rth in Exhibit A.
n. Litigat ion Reporting
Within 10 da)S afte r be ing ser \'e d with an y p:cnd inA in a l~gal action filed with a court or adm ini strat ive
age ncy, related to !hi s Gra nt or wh ich may affec t Grantee's abi iit) to perform its ob liga ci ons hereunder.
Gra ntt!e sha ll notify the Sta te of s uc h action cmci de liv er cop ies of such pl eadings to th e State's princi p2I
re,rcsc n1a 1ivc as idenrifi cd herei n. If th e State's prin cipa l repre.-.en1ative i~ nnl then -.er vin g, ,;uc h not ice a:i d
cop ie.c; sh a ll he del ivered to th e F.xecuti ve f)i rec1or of OF.Oil .
C. No nc ompliun cc
Grantee's foi l•u c to prov id e repor ts and noti fy the State in a tirr.t:ly manner in accorda ucc wi :h th is §8 ma y
result in the delay of pay me:111 of fu11ill, Jtu.1/or tcrmi11a ti un a~ µruv iUc:U un der this Grant.
0 . Sul>-grants
Copies of an y and all Sub-gr ?.nts co tcred into by Graotcc to perform its ob ligat ions hcmindcr sha ll be
subm incd to 1:,e Sta le or its principal rep rescniative up on re ques t by the S:atc . Any .i nd All Sub -gra nts
enter ed in 10 by Grrnt ec related to its pcrfo ~man,:;c hcrctnC:cr s ha ll comp lv wit h nil ap plicab le fe deral nn d
state laws and sh,111 pro1,idc tlu1t suc h Sub-era nts be go\crncd by 1he laws of th e St ate of Co lo rado .
9. G RAI\T E E RE CO RD S
Grantee shall make , keep, 1112.inrnin and allow in sp ect ion and mom tormg at the toll owmg reco rds
t.. Ma in tcnll ne e
Grantee sha ll nrnke, keep, ma in ta in , and all ow ins pcc ti l"n and moni tori ng by th e Sta te of a comp lete fil e of
all rec ords , docu ments, commu nica tion s. notes and oth er wrillen mat eri als, elc clroni c med ia fi les , :rnrl
cn111111 un 1cati ons , p~riaini n& in ,1 11 y mann er 1n th e WN k nr the fe livL"ry nf 5.erv icc,; (ind11 ding , bu1 not
limi led lo the nr era !\o n of ;,r ogrnm s) or Goods hercund~r. Gra nt ee shal l mai ntain such rt.-corJ s (th e
''Ke:ord Rcte 11tio r Peri od") until the la st lo occ ur of the fo llow :ng: (i) a period o f three yea rs aflcr 1hc date
thi:; Gra nt is co mr,l e1ed or termim.ncd, o· (ii) ;:n :i.l pnym cn1 is mndc hcrcun d ... r, whichever i:; Inter , or (iii) fo r
s uch further µ:rio~I as may be necessary to rl.!jo lv c nr.y pend in g mJllc rs, a~ (iY) if an audi1 is Jcc urr ing , or
G1a :11 cc ha s 1cceivcJ no nce that an auJ 1t is pending, th en u1 11i l ::.u d1 ,rnd il h.i ~ IJ c:t:11 co111ph:tcJ ..i11U it ::.
fin ding:, ~mvc be:.:n res olv ed (the "Recor d Retc nlio n Pe riod").
IJ . Jn spcc li on
Grnlll ee siw ll perm it th e Stat e, the fe dera l govern me r.t and an y other duly auth ori zed agent o f a
governm ental agen cy 10 audn, in sp ect , exnm inc . ex cerpt, co py and/or tran~c rib c Grant ::c's rec ords rela1ed 10
th is Gran t duri ng th e Re~o,d Rctr1 lio n r c riod for a per iod of lhr ,:e y::ar~ foll 0w1nv. tl.'rm1 11,1 ti o11 of thi s
Gnwt or fina : payment her eun der, wh ichever is lme r, to ass.ire complianc:;: ,vith the terms hi:rcof or to
ev al ua te Gra nl t!c's performa nce hc rcumkr. The Stith:: rese rv!!S the right to ins p~ct the Wor k at all rca\onablc
1i mes a nd pl;1 ces during the te rm of this Grant, inc luding any cxt!!nsion . If the Wor'.< fail s to co nform to th ·!
requirement~ ot 11,· Jrant , the Sta te may rcqt.:irc Gran!el.! prompl!y 10 brin g th:.: Work i:lto conform ity with
r.ra 1l r1'.(]Uircmc 11;•;, nt Ci rn nt ee 's ,:;o l1~ expense !f the \\'ork cannot be brought into conform anc e by re-
per for mance ·•r oth~r correc tive measu re s, the Slate may requi re G ra ntee to tal:e necessary ;:c t io n to ensur e
thr1l fu w ~c pcrfo1 man ce <.0 1.furru!l tu Gra nt 1equin.::11t!nts and exerc ise 1hc remedies av:1ilab lc unde r this
Gr:rn t, at 11\w or in cqui·.y in li eu of or in conju1c 1io n wi:h suc h co rrective measures
C. Monitori ng
Gr.'.l ntce shall perm it the S1.'.l te, the fcdcrnl gove rn ment, ond other govz rnm cntal ngenc icc; hc1 ving
jurisd iction, in thdr sol e di scretion, to moni 10:-/\II .1c tivi 1ics cond ucted by Grantee purs uant lo th,;: ter ms of
th •s Gr a nt us ing any reaso nable proc::;durc , 1ncludi:1g, but no1 li1r.itcd to: intern al cva luatton proc edur es,
cxa r:,inati on <'f pro~rn m da ta. SJ:Cc ia : ana lyses . on-site check ing. for mal audit cx.::unin a l1on<:, or <my 01\ll'r
proce dur es . All moni1 oring controlle d by th e t;1atc shall be pc rfo:-mcd in n ma r ncr :httt sha ll not un duly
interfer e wit h Grantee's pe rformnncc :1..:rc undcr.
0 . Fi nal /\ udit Rl.po rt
If an audit is ?t:rformt!d on Gra met!'s records ior .:my fi sca l ye u covering a por tion of the term o i th is
rirn11 1, n~;111 1c1~ i:h:dl i:11 hmi 1 n cn py of the finrtl .n1(li 1 report t :J t~t S1a1c or !IS princ ipa l rcpn:se nta tivc Jt the
addre ss speci:ied hciei:1 .
JO. CO NFlll ENTIAL I NFO RMATION AN D ST ATE R ECOR DS
Gr:Hitee sha ll :ampl y wilh 1.1c provis :on:. of th is § 10 if it becomes privy 10 co nfid cnt itt l info rmatio n in
con ne ction wi 1h its performa nce hereunder. Confi dential informat ion, include s, bul is not necessaril y limit ed to,
state record s, pcr~onnc l re cords, and .nformatian co ncernin g ind1v1duals.
A . Co nfid <'1,tialil y
Grnn tce shall keep all St;l te r~c o;a'i :md infor mat ion co nfi dential 8l all tim es ar:d to comp ly with all !;.ws
auJ rt!~Ulat iuus cu rn,t:rnirig ...:u nf.dc nti ali ty of info rma tion. Any req uest or jemand by rt thi rd pa11y fo1 Srnte
records and inform al io n in the posi cssion of Grantee shall b!: immed iately for wa rded to the St:.i te 's
p~inc ipal repr~scntative .
B. ~ot ifica lio n
Gra ntee shall notify it s agem, employees, Sub-gra nt ees, and assigns who may come into contact wi th State
records an d co nfi dential infor ma tion th at eac h is subj ect to the confidcniiality requireme nt s se ! fort h herei n,
and shall pr ov ide ::ach with I\ wri tten cxp lana1.nn of,;11ch 1cq11 irc,1cn1 s before lh(•y arr prrmitH.·d to actL"SS
such records and inforr:1 mio n.
C. Us e, Sec uri lJ, and Retention
Cun fid cnlia l in form ation of any kind sha ll not be distrib uted or so ld to any third piuly o~ used by Grantee
ar it s agen ts in nn )' W:t), excep t as au thorize d by th is Gra nt or approved in writ ing hy 111 ! St:itc . Gr an 1::e
;hall provi de :me! m:l inl.'.l in a Dec ure env ironment that ensures cor.fidcn ti~li ty of a ll Slate records and Nher
:onlidc ntial informa ti o:1 whcicve r locate d. Col\fi dcnti al information ~ha ll no t he reta ined in :1.11y :ilcs O."'
oth erwise by Gra ntee or its agents, e~,c pt as pe rmitte d 111 this Gr.i nt or .ipprovecl in wri tin g by th e St ate
l.l . Disrlos u re :11111 Li:1 1Ji lity
Disc ios ur e of Slate records or ot her co11fick:111i ,!I inforn ut ion by Gran tee for ar·.y !'Caso n may be ca.usi; for
legal ac1 ion by 1hird pa:1ics ag:i.i nst (ira nt et:, the ~late or their rcsµect 1vc :i gc nli r ir:uu ce strnl l 1ndcmm•.,,
sa ve , an d holC harm less tht: Statt:, its emp loyees l\nd agems, against any and nil cla im s, Jamat,t!S, lia bili ty
.rnd co urt awards i:tclud ing costs . ex penses, ;md att orney fo es an d re la ted rosts, in cu rrcc as a res ult of .:my
ac t or omi ssion by Grantee , ur its emp loyees , .ig,cnts, Stb·gr,111tt!cs, or assignees pur suant to this §I O.
l l. CONFL ICTS OF INTF.ll EST
Gra n:ec shall not eng age 1n any ti us in ~ss or perso nal activ11 1ts or pn1 c·ices or mai n1 ain any rcla tions hi;.is which
connict i1i any w"y with l1 1t! fu ll performance o!' Grantee's obliga iions hereu nde r. G~arucc ack nowledges ihilt
with ·cspec1 to this Grant , e\'cn the appearan ce of a con nic1 of inte res t is harm ful to the Sta te's 111tcre.i:ts Absent
the S:atc's prior written a pptoval, Gran ter shal l rcfrnin from any practices, ac ti vities or rel ati onship s tlmt
1r:1i:nn;1b l:t npJH'M ·o he in ro nnict \1,.•i•h th•• fu ll pt!r:·onnlncc of Gr:111 1cc 'o; obliptirn ~ to the Sta te hereun de r If .i
con nict or a ppearance ex ists, or if Grant ee is un ce rta in whether a conflict o r the app~arance of a con fl 1ct of
,:ucrcst ex 1.>ts, Gran tee shal l submi 1 10 the Staten disclos ure statcmc ;1t sen ing forth the relcvnm derai ls to r the
State's co ns iderat ion. f'ai lu re to promptl y s uJ,r.it disc losurr! s:atemcm o: to foll ow the State's d 1rc.:.ti on in
r~carr. to t~e nppar ent co n:li cl co11s 1itutes n breac h of 1hi s Grant.
12 . REl'R ES E NTATIONS AKO WAllRA:'ITIES
Gnrntcc makes 1hc follow in g sp ecific 1cp1cse nta tions and warrr.11 1:cs, c.1ch o f whi ch was ,die d on by the Stille in
c 1Hc:ring i11 10 th is Grant.
A . S tandlrtl and M:rnn cr of Per fo rm a nce
Grantee shall pe rfo rm its ob lign tions hcrc unCe r in accordance with lhe highe,;1 stan d:u ds of en.re, ski ll nnd
dili ge nce in the ind us:ry, trades or pro f~sion an d in th e sequence Jnd maimer se t forl h in th is Grn 11t.
n. l.t:ga l Authority -Gr:i nt ,e an,J Gr:111tcc 's Sienatory
llrnntce •,varr.m l!-1hat it po"-c;r-.-.se.~ rhe if'gal a u1hor i1y to enter into th is Grant ~nd rl rn t H has take n all act ions
re qu in.·d by i1s pro r.<'rl ur rs, by-l"w~. nnc/o r ;ipp li rnb lc 1:i wi; tn excrc i(:f' 1i1:ll :111 1fnrity, ;inrl tn l;:i wfu ll y
a 1horize ili un de rs ign ed s ig11 atory to c.<ccu tc this Grant, or any plrl 1herl'of, nnd to bind Gran tee to its
ter m'i , If req uested by the State, Gr:ull ce shall pro, id e the Sta te with proof o r Grar:tcc's aut hori ty to cn ;cr
in to 1h i:: Gran~ \\i thin \ 5 cL1y r. of receivin g r.uc h requ c~t
C. licenses, l 1c rmils, E tc.
Gram cc rep res ent s and w.1 rrants tl :a t as of the Effect ive Daie it :ms, :mc1 thm .lt all times dur ing tht: terlll
h~r eol it s hall have, at its so le expen se, all li censes, ccruficu110 11s1 approva ls, ins urance, pcrmns, and other
a.11ho ri7..2 t1on :equ ,·cd by law to pcrl orn its ob llgat1ons her eund er . Urantec warran~, tha 1 :I shall ma m11in
all neces sa ry lic enses , ccrtifir.arions, approvals, insu r3nce, permits . an d ol her a thori1..a1 ions rr .1ircd to
properly pe rform this Gra ,~t, witho ut rcim bu rscm c:i t hy the ta tc or other adjustm ent in Grc Funds .
Add il io nally, all cm plO)'CCS nncl agents of Grnntcc performi ng Services und e~ this Grn nt sha ll hold nll
requir ed licenses or ccr t1fica t1ons. if any, to pe rform their re sponsi bili ties. Gra nt ee. ii a fore ign corporat ion
or oth er fore ign enti ty transac ti ng bu5in~s in the State of Co iorad o, fun her war rants tha t it currently has
oh 1?.in erl nnrl !-hi1 11 m~int ain nny ap pl tc nb le ce rti fica 1e n f nut hnr ity to transact busi ness in the S tate o f
Colorl'.do nnrl h~s; cles:gn:ur.d .i regisn::rCt"I ;i.ecnt in C:oln rn rln 10 ,1cce p1 <:crvicc nf proccc;!-Any revoc:H ion,
wi thdrawal or non-renewal o:'liccnscs, certifications, aprrova ls, insu ram:C', FCn n its or any such simil ar
requirements ne cess ary for Grante e to prope rl y perfo rm lh~ terms of th is Gr,1nt s ha ll be dee med to be a
rn o tcr ia\ bre.1.ch by Grnntee and co ns1 i1 u1e grounds fo r teriniMt ion of thi s Grant.
13 . INSU RANCE
Grn nt ec and its Sub-gr.1.:11 ees sha ll obta in an d maint ai n insur ;u1 ce as specifi,,.rl in 11i ;s sect ion at all ti me s du n np.
lhc term of th is Gran t. Al l poli cie s cvid!.!ncing 1hc insurance :overage r,:;q ui rcd hc;cunder sh:l ll be is sued by
i,<:urnnc e cn mp ani !::S <:a11-.foc1nry 10 Cirnnu:c and the State
A , G r :111h:c
i. Pu bli c En1 it it:s
If G, antcc is .i "1>ul,lic i.:11 1i1 y " wi11m1 th e mc.rn ing of the Culrn udo Gcv t'rn111cnt2 I lm mu nit)' Ac 1, CRS
§24-10-10 1, cl !'.,eq ., i.C> t.1 111e 11Uct: tt:1 e '"GIA .. ). the n G ra11 lcc ~l hlli 111 a 1111i.1111 ul 11ll 11111i;~ J ur in ~ tl1 :; l t:1111
of this Grant s ucl1 lia bi li ty rns urance, by co mmcrc 1a\ po:icy or se lf-ins U"ancc, as is necess ary to !TIC":\
its hn bthtics under th e UIA. Urantec sha ll s how pr oof o r such insurance sa1is fa c1o~y to ihC' Sra 1e, 1f
req ues ted hy the S1a1r_ Grcintcc shall re~uir c each Gmn 1 wi th Sub-g,r3.nt ec s that are public cr .. iti es,
provid in g Good s CH Servi ces hereunder , to include the in su ra nce req uire ments r.cccss ary 10 mee t Sub-
g;an l l•e's li abi lit ies under the G IA.
ii. i"o n-Puhlic Entiti es
If Grr1 n1ec ts no t a ·puhhc t'.n til>" within 1he mcanme or th e GIA, Grantee s hJll obtain an d mai nta in
C,iring th e ff•r m of thi s rcrnt in o:uran c-c-rn""r"ee :-rnd pol ir.i <'s mr('ling, 1hc ta me requiremenls set for1h
in §13(8 ) wn h resp ect 10 Sub-grante es that arc not "pub lic c11t1 tic s''.
U, G rnnlcc :111 d SulJ -::1 :111 ti..·c.-,
Grantee slmll 1cq 11i re c<11.:h Grn lll wi l h Sub-gra11 1et:.::., ut l11;r th,111 11l u~c 1h,11 ,11c µulJltc c1 \ll t1es , p1ov1ding
Goods or Sc-rvices 1·1 co·1 n .:c11o n with this Gran :, to i:1c lud :! ins ur.:mcc r ,:quhc ine1n ~uln,t.i nt ia ll y si1nild1 l '
th e foll owi ng :
i. Worlt cr 's Co mp f ns at io n
Worker 's Com pensation lnsurn ncc a.; n·qu ircc1 by Stair. <;t;Hute, and EmplC!yc r's Li ab ili ty Ins uranc e
coverin g ~II of Gr.1111ee and Sub -grnn tce emp loyees act in g with :n th e cours e and scope of 1hc ir
c111p loymc n1.
ii. Genera l Lia bility
Co mm ercia l General Liabi li ty lnsur~n cc wri tt en on ISO occurrtnce fo rm CG 00 0 I I 0/93 0 1
equiva lent , coveri ng pr emise!. opera lions, firr chun ace, 1mlcpend c n1 contr:i.c tors , products and
co mpleted o pera tio ns, blan kt.:t co ntrac iu ai liab il il y, pcrs onnl injuiy, aid advertisi ng lia bili ty wi th
rn in:mum li mits as follow s: (:1) .t l ,000,000 t:a i.;h Ul-t..u11e ncc , (b) $1,000,0:lO ge nera l aggrcr,z.1.c; (c)
$1,000,000 product s an d co mp lcled operat ions ngg rc gat e; and (d) $50,000 any one ri re.
ii i . A u1 omolJ ilc Li nbi lilsy
Autom ob il e Li ·,bi lity lns urnncc co vering a ny ,1111 n (inc lu rli ne nwn erl, hired :\nd non-ow ned il llt os) wi th
a mini mum limi t of $1 ,000,000 eac h acci dcn1 combi ned si ngle limit
i,•. Ad dilion:i l Ins ured
Grantee and 1hc State shall be 11a111 eC: as addi ti onal ins u:-ed on the Co:nmcrcinl Gene ra l Lia bi li ty
(leases a:1d con stru ct ion Grants rc qu:re addit iona l insur:!d covcr.i g c for cc 1n p lctcd o pcni tiom o n
endorsements CG 2010 11 /85, C 2'.'J:l7, or c•c:11ivc1 lrnt)
v. l'rin ia q of Cov c r:1gc
Coverage rcquirc:ti of Gra nt ee and Sub-grn11Lcc~ :,h.1 11 Uc p1 imi.11 y vvc1 illl) i 11su1 ancc or sel f-insurance
pror.,ram ci1rr icd by GrJn trc or the Sta le.
vi. C:inccll ntio u
The above in sura nce policies !-ha ll inclu de pr ovisio n, preve,:1i ng can:cl lat ion or non-r enew al wi thou t
;it least 30 dn)'S pr ior no ti ce 10 Grantee and Grante e sh?.11 forwa rd such notice to the State in
acco rda r.ce wit h § I G 0-Jotiees it:ld Reprcse mative!io) wi thin s1:ven day~ uf Gr dlllcc':i 1ccei p1 c,f s uch
no ti c.
,·1i. Su broga ti on Wnivcr
Al! in5ura nc e pol ici es in any w.;y rel ated to thi s Gran t a.11d secured and mainttt inec1 hy Cirnn tee Oi its
Sub -grantees as requ ired here in shull inc lud e clauses stating thnt eac h carrier shnll w.si\'C all rigl-;ts of
reco ve ry, unde r sub ro gal ion or otherwi se, aga inst Gra ntee er the S tutc, iL:i ug,e nc i i.::i , instit utions,
orgn nizat ions. officers, age nts , emp l,..v c·:s, an1 vo lum cers .
C. Cert ific ates
Gra:it cc and all Sub-grant ees. ~11:i\l µruv n.11.:; u.:rt ifi ca t e.s showing in surance co verage re quired hereund er to
the State wit t-in sev en bu si ness days of the Effe ct ive Da te of th is Grn nt. No later tha n 15 da ys prior to the
expirat ion da tt: of any such coverage , Grantee and 1.:ae h Sub-grant ee slrn.11 deli ve r to the Stat ~ or Grant e e
ecr tific :Hcs of insu r:in cc ev idenci ng renewals ihcrcof In ,1 rt ri it 1on, u pon req11 e.(;I hy th e Sta le at any other
11mc during the ter m o:· th is Grant or any Su b-grant 1 Grd nt cc and each Sub-gr2 ntec shall , wi1h in 10 days of
such req uest, suppl y 10 lhc Sta te cvidc 11 cc s1u is fa cto ry tu the:: Stair: u r1,;ump lia m:c with tnc provis .o ns o f this
§IJ
14. BR EACH
A. Dcfin C'd
In addi tio n to nny brc:.ic hc!j :;pc.ci ficd in other sections of this Gra nt, th e fai lu re of ci 1he1 Party 10 pe r fo rm
any of its ma ;cri nl ob li ga 1io11s hereun der, in whole or in part or in a tim ely or sati s:ac tory mann er,
co1 1st1tutr.s n breac h. Th e mst1t ut1on of procee dings un der any b;111krupt cy 1 in svl vcucy, rcorgu 11 i1..:1 tiu11 or
,;imda r law, by or aga in st Gramcc , or 1hc appointment t1f a receiver or s imila r officer for Gran tee or nny of
its pro perty, wh ic.1 is not v:1cnted or full y stayed with in 20 dn ys after thc insti tut ion or occ urr cncr.! th ereof,
:.hall also constitute a breach
n. Nouce and Cur e Perio d
In the event of a breach, noli ce of suc h shall be given i 1 writing by the aggrie 'l ed Party to ti ..: ot her Party in
the m:mncr prov idl!d in§ 16. If such bre ach is not cmcd within 10 da ys of rece ipt or wr ,IH·n 11oti et•. nr i f 11
cu 1 e cannot bi.. ~011plc:1cd with i:1 JO days, or if cure of :he breach has no t beg un within 30 dJys and p 1rsucd
1.qt h due d1h gr:11ce, the Sien· may c:-..cr ci !\t.· ant 01 1hc rcmc.:d1t:s se t forth in § 15. Nutwi 1h~tdrn l111g ,111 yt hi11g
to the co ntrar y herein, 1hc State, i11 iL'i suk Ub r..1 cl iu:1 1 m:.t:U nu : p:o,..idc adv !rnCC not ic: or a cure per io d a11 d
may immed ia te ly 1ermi na 1e t1is Grant in who le or in part ifrt!dSonab ly 11c1;c):,ury to µ1csc1vc public !tdfety
or to preven t immed iate pub!.c crisis.
15. REMElllES
IfGranice is in brcilc h un der nny prov i5ion of this Gra nt, 1he Srnte shall i1 avc all of the rc:mc dics lis ted ir, 1h1s
§15 in ;uJ<l tiu1 1 lu all othc ~ 1 e111ed ics sci fo rth in other secti ons of this Grant following the no:icc :ind cure pe riod
set fo rth in§ 14(11). The St+.1 tc 111ay c:xc,c isc o.ny or all of the remedies ava il able to it, in its sole di'ic rcticn,
concurrently o r consecu t ive ly.
A . Tcr111in:1 ti o11 for Cn usc :rnd /or Brc:1ch
If Gran1ec fails to :,erforrr. a ny of its ob li gation s her t:undcr wi:h such dil :gcnc:: as is rcqJir~d to ens ure 11 s
co mp le uon in accordance with the provL ns of ihi s Gran l and i:1 a tim ely mann er, 1hc State mny no tify
<ir:'\ntec of suc h non-performance in accordance with the provis i0ns here in If Grant ee thc reafle: fai ls to
pro mp1l y cur e ~ur.h non-perfo rm ance wil hi r. the cure pcnod, thc St.i tc . ill its optio n. may 1crm ina te th is
e111i rc Gr:rn l or su ch p:u l of th is firan1 a.:: tn which th cr~ ha.°' hcen delay or a fail u re 10 prope rl y perform.
Exerci se by the State of th is right shall not be dee med n bn·ach of i1 s ohlie:>1 inno;,;; hcn:u nrkr. \lr;in tee sha ll
cont ir.uc p:;rfo rmance of thi s Gr.'.ln t to the e~lent :1011 ern:in:ned. i fan).
i . Obligati ons 3 nd Rig ht s
Tu th ~ t.:x lcnt speci fi ed in any tcrm inut.on notice , Grnritcc :;hnl! not incw fu rth er ob li ga tions or rcn:lcr
furthe r pt:r.-onna m.:c hcfcundcr past th e effe ctive da te of such no tice. an d sha ll tcrminn tc 01.:tstnnding
ord ers a:1d suJcontr acts wit h thi rd par1 ies . Howeve r, Grantee shall cu 1:1p:t:tt: und dcli\'e, 10 1h c State all
Work, Services an:l Goods not ca:,ccl\cd Jy the tcrminalion notic e and ma }' incu r ub\Jg;itio11s ,1 s ,uc
r.ecessttry 10 do so wJhm th is Grnnt's ter ms 1\1 the sole dis~ret 1on of the State, Grant::e shall ass ign to
the State al l of Grantee's right, tit le, an :l intere st under s uch 1c1 mina tcd o~ders or stbcon:racts. Upon
term inatio n, Grantee shall take ti mdy, reas onable and necessary action to protect and preserve
property in the po ~se5sion of Gra nt ee in which th e State has an inte rest. All materia ls owned by the
Sr;il e in th e posscs5 ion of Gramee sha li be imme di ately rett.:rn ed to the Stare . A 11 Work Pro du ct, at the
eip ti on of 1he Srn tc, 5ht1 II he cleliv r.rc rl hy firant ce to the State an d shal ; be co me 1hc Sutc 's pro pcnv.
ii. Pny me nl s
The Staie :,hall re im bur se Grantee o nl y fo r accepted perfo rmance up to t:1e date of te.rmi na·ion tf, afl er
termination by the Stn tc, it is determined that Gr3.ntee w~ not in brC!.lch or that Grante e's ne t ion or
in actio n w:u excusable, su e tt.n nin:Hi on shall be trccucd ns a termination in the publ ic int erest and the
righ ts and ob !igatiun~ uf th e Pun ir:s s!J.1111.H: the sa me as 1f this Gr .~nt had been te r mi nated in the p ubli c
mt crest, as l 1 .:ribed hcre :n.
iii. Da ma ges.. l \Vithh ol ding
Notwit l\S twding any oth er re med ia l ac1 icn by 1he Stale, Vra n1ce also shall rcmi'l.in li u:,lc to the State
for any damages sustained by the State by virtue of any breJch under this Gra nt by Gran 1ee and th e
State m:iy withhold tin) pay mtnt lo cr:rn:ee ~ r the purpi>se of mitigat ing the State's damages , unti l
suc h tim e as the c:-.:acl amou nt of damages due to the Sia :c fro -n Gra nt ee is dctcr m.ned. fhc Stale may
wit h hnlrl any ;un oun : th:H nuy he d1.1 c io GrJntcc as the State deems necl"s sary to pro 1ect the Stn tc ,
inc lu dinB loss a.°' a res ult of ou1st<JnCi 11g I.ens or c\a;ms of fori :ic r li r n holders, or 10 re imburse the
Stm c fo: the excess costs in -.:urred in procu rin S, sim ilai goods or se rvi ces. Gra n1 ec .1 1: II bt· li;ih lc for
e,xcess Gost.'i inc ur red by th e Stale m procuring fr om third purtic:, rep lilce rncnt Work, Services or
sub~.til ulc Guuds .i.s covtr.
D. E arly T c rmin:iti on in lh e Public In teres t
Th ~ State is entering int o th :s Grant for the purpose of carry ing out the pub li c po licy of th e State of
Colorado, asdetern1111ed by its Governo r, Ge r.era! Assembly, and/o r Co urt s. If thi s Gran l ce2ses to furt her
the pub lic po li cy 0 (1hc S!a ti.:. the State. in ils so le dis cretio n, m2•1 ter mi nate 1his Grant in who le or in part .
Ex!':rci-;r. by the Stntc of 1h1~ right sha l1 ntll constitute a breach Cl: lhe State's ob li r,2t ion.'i hereunder. This
subsect ion shall not ap?IY to :i term imui on of;hi'\ Gram by 1hc Stal e for ca use or breac h by Gra nt ee, whic h
sh :i ll be governed b) §IS(A) or as orh erw ise specifica ll y pr miclcd fnr hcr~in
Method a11d Co ut cnt
The SHl!e sha ll notify Gra nt ee of sue~ tcrmina:io n 111 acco rdan ce with §16. The not:ce s ha ll sp<;:c1 !'y 1h:::
effe cti ve date of tnc te rmin ati on an d whether 11 at1ccts a'.I o r a por tio n of th!s tJra nt
ii. Ohlig:iliuns a nd Rij!h ts
Upo ~1 rec eipt of a 1e rrninac ion nm ice , Gra1 tcc sh all be subject tu and comply with the san 1c obligati ons
am1 rights s ci for th in §t S(A)(i).
i ii. l':ty menL'i
If this Grant is 1crm i11 a1cd by the State pursua nt to this §15(U), (;rn ntee shJII be paid an amou nt wh ich
hea r, the same ratio 10 the t:it al reimburserncn: un der th is Gra n! as the Services satis foc :or ily
perfo rmed bear to the total Scrv :ces covered by !his Gn:nt, les !i-pay ments prt!v :ou s ly made .
AdJit iona!ly, if this Gnni is lcs :i; than 60% comp leted, the Stotc ma y re imbur!;c Gr:t nt ce for a po rli on
of ~ct ual ou ,-of-pcCKct expe nse s (n ot 01h erwi s<! rr.:i:nbu rscd unde r this Grn nt ) incur re d by Gra ntee
whic h arc dircc 1ly aur ibu !ab lc to the uncompleted port ion o! lirn nt cc·s ob1 igauons hcrcJnder;
pmvicl c<l tha t the sum of nny and all rc un bur semc nt sh all not excc~d the 11',aximurn nm ou m payab le to
Grantee hcrcL ndcr.
C. Remedies Nol In vo lvin g T crmi 11:i ti o11
r he Sta re. in 1ts sole disc retion, may exer cise one or more of the follo wing rcmedi c; in nd diti on to other
rc 111 edies aw1i lablc to ii :
S us pc mJ Pcl'fo rm :1 11 cc
Sus pen d Grantci;'s pe1 fo rnnm.:c wit h rc:s pcc t to all or any po rtion of this Gran t pcnjing neccsimry
co rr ecu ve acti n as specified by the State wit l:out emilling Grnn :cc tu 1111 d<lj u!:.l mt:nt in p1 icc./cos t or
perform;incc sched ule. Gra ntee sha ll prom ptl y cease pc ·fornrn nce and in curri1112, rmts ir: acco rdan ce
wit h the Sta te's directive and the State shall not be li a ble fo r co sts incurr ed by Gra ni cc aft er the
su~pension of ?Cr fo rmancc un der th is prov ision.
ii. Withh old Pay ment
With hold paymem to rantec u:uil corr ccc ions in Grantee's perfum nm i;r: ;u :.; ::,.ttl!\fd:.:iuri ly 1.::-,dc and
com pleted .
iii. Deny Paym ent
Den)' paymen t for those obligat:ons not per forme d, 1h:1 1 due to Grantee's ac 1ions or in;1 c1in11s, c:~11~nt
be pcrfo11ncd or, if performed. would be ofno vn!uc to the State , prov1 ded 1 thu any den ial of pil ymcnt
sha ll be reasonably rela ted to t il e va lu e to the State of the obligat ions not performed .
i,•. Rcmo"a l
Dema nd n:m oval of any of Grantee's employee s, agen ts, o r Sub-grantees \vhom the St.:.te deems
inc ompete nt, carc.css, ins ubor dmate, unsuitab le, or oth cr wi!;e ur.a cc eptab .e, o r whose contin ue d
relati on to thi s Gra nt is deeme d 10 be co11 1rary to the public int~rcs t or not in the Srntc 's bcs l in 1eres t.
v. l11t cll ec 111 a l l'roputy
1r <rrnrtee irfringcs on rt patent , copyr igh t, tr3dc mark. 1rndc scc ,ct or othe r in te\lec1u.1I property right
while pc:fo n :1i ng it s oh ligat io ns under thi s Grant, Gran tee shall, at the St ate's option (a) ob tain for th:~
S1r11.: ui G1 r1 11t cc th e right to us e suc h produ cts and s<:rvicc s; (h) rcp ln cc nny Goodr., Sc 1viccs, or othc·
product invo lve d with no n-infri ng ing products or modify 1hcm so that they become non-infr in gi ;,g; er,
(c) if ncilhc r of th~ for eg oin g a hcrn c.tivcs are rc.1sona bly ava il able, remo\lc any in fri ng ing Uoo ds,
SC'r\l it cs , or produ cts and n•fun ci the pr ice p;1id 1hcr cfor c to the Sta te.
16. NOT IC ES ,I ND RE PllESENTATI\I ES
E.ac h incliv idLMI identified below is 1he princi pa l repres entative of the designa 1in g P.i.ny . All notice..,; req uired 10
be g:vcn hc,c 111der !>hc1l1 be ha nd delivered wi th rece ipt requi red or :;c:nt by certified o r reg is1crcd mai l to !ouc:h
Pa rt ,'s princ i:;i.1 1 rep rese nt ati ve al the add1 css set forth bel ow. In add iti on to, bu l not in lieu of a hard-cop}
notice , no tice also may be sen t by c-nmil to 1he e-mai! cdd res ses , 11' an y, sci fo rt h be low F..ither Pany may from
1im(' to 11111<' cirsie,n --'t• ,y wri llcn 11 01 1cc s ubst itute add resses or per so ns to whom such not ices sh all be sen:.
Unle ss 01 hcrwi:,;c pro vid ed herei n, .il l not 1cc.:s shall be c'.fec tiv c u;:,011 receipt.
A. State:
Kevin Tilso n
Colorado Office of Eco nom ic Dcvc:o rnc nt an d In ternationa l Trade
1625 Bioadwa , Su it e 2700 _-_-___ _
17. RI G HT S IN DATA, DOCUMENTS, AND COMl 'UH :H SOV l'WAl!F.
Any so n ware, research, reports, stud ies, dala. pho togrnphs, nega tives N ot h'!r docume n1s, drawings , :n odc ls,
mr1t en ~t-., or Work Prod uc t of any type, includ ing drafts. prepaicd by Gran 1ec in the I u for ilancc of it s
ob Ii ga l ions un der 1h1s fir:ml s h<1II be th<· nonrxclu(,ivc prnrcriy of the St.1:c and, all Work Produ ct "ha ll be
deliv cr L-d 10 th e Sam~ Cy Grantee u pon completion or term ination hereof. The State's non exclusi ve rig ht s in .s uch
Work Product shn ll include, bJt nm be !imitcd lo, :h e rii;h1 to c opy, :,u bli sh, d i5p'.ay, li<tn sfer, a r~d pre p:irc
Ucriv ,1ti Jc wu 1 ~-
18. GOVl'.R N~IF.Nl'Al. l MM IINITY
No twi thst andi ng any or her pr ovision o ·he co ntrary, nothing here in shall r.c 111s1i u11 c a w~ive r, cxprni.1: or imp lied,
of any or Lhc immun ities, right!:, bcncfit.r,, protcc 11on, or olher prov is ions or 1hc Co lorndo Gove rnme ntal
Immu nity Act , C RS §24-10-1 0 1, ct :.cq., n:. amended. Lia bility fo ~ cl :tim s for inju ri es 10 pe ;sons or pro pcny
uri!i ing from tl1c negli gence vf 1!1c S1a1c or Co lo1ndo, it s dcp11r tments , i:tc.t ituti ons, a gen cies , boards , offi:ii".IS,
and employees is co ntrolled and limited by the prn vis iun!'.I ur tlu: Gu 1crum.;11ta l !nu nu ni1 y Ac.t ,rn tl the I isk
mana gemen t sta tules, Cl<S ~24-30 -150 I, cl seq. as ame nd ed .
19. STATEWIDE CONTRACT MANAGE1\U:NTSYSTEM
If the maximu m .imoun t pay ab le 10 Grantee unde r nus Gra nt is $100,000 or grc..icr , c :th cr un th!! Effocti ve Date
or a1 anyt ime thert!i:t:lc r, this §19 app lies .
Grnme agrees 10 be go ve rne d, and lo abi de, by 1>,, provisions of RS §24-102-2 05, §24-102-206. §24-103-6 01 ,
§24-10 3 .5-1 0 I and §24-1 0 S-10 2 r.onrerning 1h t monito rin e, of vendo r pc:forrr ancr.. on s:a 1c Ci rant s a id inclusion
of Grant performan ce in for mat io n in a sta tew ide Contract Manageme nt Sys1 e1:1 .
Gra nte e's peifor mancc shall be subj ect 10 3 va \uat 1on and Revi ew in accorda nce w 1,~. the terms an d co ndition s of
1his Gran !, S:a1 e la w, inc luci ng CRS §24 • 10 ' .5-10 1, and Stale Fisca l Rules, Pol',1cs and Gu idance. Evalu a1io n
and Re,iew of Grantee's per fo rma nce s:la ll be part oft,c norira l Gru m ad mi nis t:ation process and Gra nte e's
pcrfo rm :111r.c wi ll he c;yste m:Hica ll y record ed in the f.i tat ewide Contra ct Mana ge men t System An;as of Evalu ati on
.:in d Re, iew shal l inc lude, bu 1 s hall not be limi 1ed to quii li ty , coc;t :'l.nd time li ness Collec.lio n of i:ifor rn atio n
relevant 10 the p i:rforrm.1ncc ofG rnntcc'!; obligation!; under this a~.-rnt ~hall be detcr:n incd by the speci fi c
requi remt:11 ts of such obiigi1lions and s h a!I incl ude fa ctors tai lored to match the requ ir eme nts o fGrnnt cc's
obligat ions. Su:h pe rforma nc e infor mati on sha ll be cnt erl'd 1111..:, t:l c s H1lc Nidc Cu 11tnn .. t Mun 11 ~t;.11t:1 11 Sy~tcm at
in tcrval5 esta bli s hed hcrern a,~d J. fi na l Ev aluition. Review and ll.'.\ting sha ll be re nde r ed w:i hm 30 d:.iys of the
end of the Grn.nt term. Grar.tcc. shail be !lOt ific d fo ll owin g eac h pcrfornm ·1cc l;v alua 11 011 anrt Re •11 ew , and sht1\I
nd drcss or cor re ct any ide ntifi ed problem in a lim cly man:1 cr and main tain Wl1:k prop,ress .
Shoul d th e fiim l pc:r fo 11u,111l.c: E vdl uati on a nd ll !vicw d:tcrrn ine that Gran tee dc mons trn:cd a gross fai lur e 10
mee t the per fo rm ance measu rl!S es ta blis hc.1 hcr::u ndcr , 1hc Executi ve Dinxlor ufl !u: Coloia do Dc!1a 1tm c n1 of
Perso nnel and .A.d m1n1 strat10n (Cxccu t1v c Dnector), upo n req ues t by the Office of Economic Dev elopment an d
lnte rn a1i ona l Trade, a r~d show ing of goo d cau se·, may deb ar Gra nt ee an d prohibit Grantee !rom bidding on fu tur e
Gran!.S . Grantee rnay co nt es l the final Eva luation, Revi ew and Rating by : (:i ) fi lin g rebutta l s ta te ments, which
may ·cs;111t ;" c ,lher rem ova l or corrcc1ion of ih e eva luation (C RS §24 -105 -102(6)). or (b) under CRS §24-1 OS-
I 02(6), exe rc is ing th e de arme111 pro·,•s l and 11 rr ,,.I right s pro virle d in Cil.S §§2•-I 09-106. I 07 20 1 or 202.
wh ich m:iy r~ul t in the rcvcrs.:1 1 o the dcb.rn ncnt and reinsu lement ofGranle~, Jy th e Exec uti,e Direct or, upon
a show ing o f good cause
20. Gf.N!;;RAL PROVI SION S
,. Ass i~nmcn t a nd Sub -cra nt s
Grn ntcc's rights a n ! ob /lgai1on5 hereunder ~r e pcrso nul :rnd rn :iy no t be tran sfer red, a~s1gncJ ur !>u b-g.rn ult:.d
witho ut the prior, wri tten co nse nt of tnc State. An y attempt at assignm en t, tra ns fer, or su b-gra ntin g wi thout
suc h con!>clll s hall b e: void. /,II assignrncnls, Sub-grunts, o r S ub-grantees a pproved by G rantee or th~ St ate
are sL bj cc l to all c{ 1he pr ov is ions here of. Gra nt ee sh II JC sole ly res po ns ible for all asrec1s of su b -granting
nrr:mgcmcn s and pcr l"or :nanc e
U. Bindiu g E ffec t
2 xcep1 :i.s 1,1her wi5c provided h §2 0(:\), all provisions l·.crc in co 11tai11c d, includiniz the bcncfrs and
bu rdens, shal l ex tend to and be bind ing up on the Parti es' res pect ive :lc irs, ,cgal rt'µrcsc .1 tativ cs , s ucct:5so rs,
nnd assigns.
C. Ca p,ions
The ca ptio ru: und t·cad in gs in thi s Gram nrc fo r conve nien ce o:·rcfc rcncc on ly, and sha ll 110 1 be used to
:nicrp ret, define, o:-limi t it s prov isio r.s.
U. Co unt erparts
This Gr ant mn y be executed 1n 11.111t ip lc 1cl cntic al ori ginal count er part s, 11 11 of which sh;.1 1 co ns1 ilUt l! rn 1~
as re crncn t .
E. l~n lirc nllt'rs t a ti lin g
This Grant repres ent s the co mplete int1:gra1 ion of :1II und crst:md ings between the P:irties and JII pri or
r~pn:scntatio ns and unde rst andings, crn l or written, .:i re mcr &cd here :n. Prior or co ntcm;,oran eo us ad ditions,
dektions, or othe r changes hereto sh:ill not h2vc any fo rce or effect •.vh:1 tso cvcr, unless emb od ied herni n.
t·. l11d cmniti ca1i o n•G c11 cr:1I
Gran1ce '"hall indc:im ify, save, and hol d harmless the Sute, its em pl oye es and agents , agai ns1 any and all
cl ,i im.;, <i,1,maccs , lia bili ty an d .... ou rt awards inc luC:in g costs, c;i,.pcnscs, an d attorney fee s and re lated costs,
incur red J.S a res ul : o f nny act or om bsi on by Grantee , o; its employees, agents, Sub -gnntccs, or as signees
pu rsuan t to 1he tcr:n s of th is Grant; hl>wever , th e pro vi s ions hereof shall not bcconstru :!d or int erpreted as a
waiver , express or imp li ed, of :my of the immunit :es , rig h1 s, benefi t~, prot ecti on , or other prov 1s 1ons, ot' th e
Colo rad o Govcrnr.1e ntal Immun ity Act , CRS §24-1 0-IO I ct se q., or the Fede ral :ort Ciai ms !\ct, 2S U.S.C.
267 1 ct seq ., as npph cab le, as no w Oi hcreaaa amende d.
G. Juri sdic ti on und Venue
Al l suit s, actio ns, or proceed ings related to thi s Gra nt sh a ll bi.: !1c!J i11 1111! S1a 1c o: Col orado and c-x clusi vc
venue sha ll be in lhc City :md Coun ty or Denve r.
1-1. M odifi cntion
i. By t he P:irtks
[:,xc cp t as spcciricn!ly provided 1n thi :; Gra nt, modifica ti ons of:hi!-Gram sh l !I not bt· cff('ctive 1,nlt•<."
agreed 10 in wri tin g hy the Part ies in ;m amcndmci:t to this Grant, proper ly exe cutt:d anc approved in
ac.co rc1 :i nr r-wi1h a p p lic,thlc C.nlorad o Sta le la w, St:11 c Fi scal Rule..°', c1nd Offi ce of the State Co r tr <'l1,~r
Puli cics . ine bding, hut not li mited to, th e pol icy enti tled MOD!FICAT IONS OF c:ONTRAC T.
TO OLS AND FO RM S.
ii. By Opcr:ttin n o f Lnw
This Srn nt is su bj cc l lo .s uch mud1fica tions as ma y b.:: requi red by ch:mgcs in Fcdl'rul or Co loiado
Sta le lr.w, or the ir imp le menting regulations . Any suc h req ui rcJ mod ific atio n automatica lly s ha ll be
i:1 cor porat cd int o a:1d be pa rt of 1his Gr an i on the eff Cctiv e datr of such change, as if fully se1 fo rt h
t:c rcin.
I. Order o f l'rccr cl c nce
The provisions of this Grnnt shall guvt:rn th t: rdo.1 t1u11~h 1p of the Pa rt ies. In th e event of conni ct5 or
incon sistencies bet we en this Gra nt a,d its e;,..hi~=t(j and att ach ·ncnts incluJ in g, but not im!led 10, those
provide d by Grn n;ec, such cor.ni cts or incon~is 1cncies shall b~ re so vt-c1 hy rt-feren r.<• tn the cloc11111c nt '-in
the foll o wi r.g order of prio rity:
i C'olnrnrh Spec ial Prov isio:1s,
i i. I he pro vi s 101 1s of he main bod) of thi s Grn111.
iii. E.d11 lJH A .
J . Sevcrab il 1ty
Pro vide d thi s Urn nt c:rn e e>..c cuted nn:1 perfo rm ance of tli c obligt111011s of th e Pm tics nccoinp lished wit hin
it ;; in tent, the pro v1s 1ons here~! arc scvcrn~lc and :rny provi sion tha l is tl c.:.li.I rci.J inv al id u1 bci.;u11 .c::::.
ino perabl e for any reason shill :101 afT~I the va lidity of any othe~ p:mision hereof.
K urvi"~l nfrcrl :li n C:ru nt Terms
Notw iths tand ine nnything hcrcir 1 10 1hc con tra ry. prov isions of th is Grru 1t re.q uiring contin11 :!d pe rfo rmance ,
com pliance, or effec t after ter min ation ht•reci f, ,;;h;i ll <.urvivc such term in ati on and shall be enfor ceable by
th e Stoic ifGrD.ntce fai ls 10 pi.:rform or co mpl y as rf'(Juirerl .
L. T:1xes
The Sta te is exempt fr om all federal l!xdsc H1-'t:~ J11 Jc1 !R C Cha ptc · 32 (Ne,. 84-730 123K) nml fr om all
Stn tc ana loca l go\l crn mcnt sales and use :a>:es und er CRS §§j9-2 6-10 I a11d 20 I ct seq . Suc h exemptions
11pply when 1r.atcnal s arc pur chased or servi ces rende red 10 be nefi t th e State ; p1uv id l!U ho v.c.:v cr, thn t cert a:n
p~iliti cal s ubdiv ision,;; (e.g., City of Denver) m2.y require payrncm of sui es or use taxe s eve r: though the
prod uct or se rvic e is prov ided 10 th e State. Grn ntcc shall be so lely lia ble fo r pay ing such taxes as the: State
is pro hibited fr om i>:::v in g fo r or re im burs in g Grn nt ec for th em .
M . T h ird l":irty Bcndici nric!-
l~nfo rc cm cn 1 of th is Gr:!nt ar.d ,.I! righ ts an d obligat io ns hcrc11 ,drr arc rc,;;crvc::l s olely lo the Parties, a nd
not to any thir d pa,ty An) ~ervic cr. or be nefi ts which third pa rties r!"ceive Mn rrr::111! of 1hi ,;; frrn nt arc
io c id t.:ntal 10 the Grnn l, Jnd c!o not ucatc any rights fo r such third p:irtics.
N. \1/ai"cr
Wa ive r of any hr ca ch o:-a term , pro vis.on , or req uircme 1:1 of this G:an t, ar Jny r ight or rt.:mc t.!y !11:rcundc1,
wheth er cx plic i1ly or by lac k of cnf'orcemc nt , shall not be constr ueC or deemed ns n waiver o f any
su bsequent breac h of such term, r,rov isio n or requ ir em ent, or of any ot her te rn, ?rovis1o n, or requi remen t.
TH E R E 'T OF T HI S PA G E I NTENTIONALLY L E FJ' llLA .'iK
2 I. COL ORADO SPllC IA L PR OVlSIONS
Th c.'i c S~ccia l Provis ions apply to all Grants exc ept wher e nC'ted in itali,;s
A. I. CO NT RO LLER ' APl'llOVAL . Cfl S §24 -3 0-202 (I).
T his Grc nt ~h all 1101 be dee mcC valid unul it h:t!; been app7ove · hy the Colo ·ado Slate Contro ll er or
des igncc.
ll, 2. FU ND A\'AILAOILIT V. CRS 2!-30-202(5.5).
Fin:rnc ia l obligat ions of the St~1 te p:iyabie afte r the cu rrent fi sca l year ar<: con1i ngc nt 1.1 pon fun ::l s for l h?.t
µurp osc being app ropri ated , bud gc!cd , ;m d ot hcnvisc ma de av ailab le.
C. 3. GOV E:RNM!cNT AL IM M U~:IT Y.
No lt'rm or ronrl i:in n nf 1hi c; fir11nt shall he c,,nslrurd or inte rp re ted as a w«ivcr, express or imp lied , of any
of the imm unit ies, rig:'lts, bc 1:c:i ts , pro 1cc1ions 1 or othe r provis :ons, of the Co lorado Go vernme nt al
lmm u ni ly Acl , Cc{S §24-10-I GI Cl seq., or th e Fede r.t i Tm l C lai 111s Ac l, 2S U S.C. §§ 1346(b) an~ 267 1 cl
seq., as app lic11b lc now or herca ncr n.mcnd cd.
D. 4. I NDE P EN OF.NT CO!'ffRACTOR.
Gnmt cc shall pc 1 fo m1 ilS du ties hc1c unde r as an ind epe nde nt contractor an d not .1s iln cm?loycc. Nei the r
Grantee nor any agent c,r empl oyee of Gra nte e shal l be dc~mcd 10 be nn age nt or em ploye~ of the 5 1aic .
Grantee and its em ploy ees and age nt s arc nrn entitled to une mployment insurance or workers compcn~tio n
bc nc!i 1s thro igh lh L' Stall' and 1hc Stri te sha ll not p:ty for or othrrwic::r p·nvirl r. c::uch cn vcrilge for \1nmt~c or
any of its agcn LS or employees. Unemp loyme nt insurance ber:cfits ,;hall be availab le to Gra ntee nnd it s
employee s and agen ts only if suc h co verage is mad e ava il a ble by Grnntc c or 1.1 th ird part}. Gra 11tet: shall pay
when due al\ a pp !icablc employ ment taxes and inco me taxes and loca l head taxes incur red pursua:'l t to thi s
Grant. Gra ntee shall not have w thoriz.at ion, express or imp li ed, to bind the State to any agree ment , lia bility
or understanding, except us ex press ly se t forth herei n. Grnn tcc s hai l (:1) provide .t nd kcc p in fo rce wor ker s'
compens a tio n and unemploy ment compensat ion ins u~ancc in the amou:ns requ ired by law, (h) provi de
proo f th ereof when rcqueSle d by the State, an d (c) be so le ly respo nsib le for us nets and those o t ll s
employees a,d aec nt!i .
E. 5. COMPl,IANC E WITH LAW.
Gran le e sha ll s1ri:t ly co mply with ell app licab le fcdern l an d State laws, ru les, and regula uons in effect r
hc rcnftcr ci.ta hli!-i hcd, inclu d ing. wi th out li mlla tion, laws ap pli cab le to discrimin ati on and unfa ir
t.m1ploy ment pr actices
F. 6. C H O to :oF LAW.
Co lora do law, a nd rules and reg ulat ions iss ued pu rs ua nt l~c rcr o. shrtl l be ap pli ed in the inter pre ta tio n,
cxcc uti 11, and en forceme nt of this Gran l. Any prov ision incl uded or incorporated he rein by refcrenr c
which co11 ni 1.:·, wi th :'l did h.1ws, w its , a nd 1cg ul~H ions shall be: jlt1\I and void. Any prov isi on inco rporntcd
here in by rcfcrcn:c whic h purpo rts to negate this or any othe r S pccii\l Prov is ion in whole or in parl sha ll
nol be valid ~r enfor ceable or avr1 ilab le in any .ic tion at law, \\llC th cr by way of com?laint, defense, or
ot herwise. Any provision rendere d null and void by the operation of th.s prov isio n shed I no\ i1 w ,1 l i<li:i 1e th<'
rc maindc r of this Gran t, 10 the extent capable of c'<ec utio n.
G. 7. lllNll!N G ARU IT RATI O~ PROHIBITE D.
The State of Co lora do docs 11 0( agree to binding :1 r b11 ra tio n by any ext ra-judic ial horly nr pt!r,;;n n •\ny
provis ion to the cont ra ry i11 thts Gr ant or incorpo rated he re in by reference shJ II be null and void .
II . 8. SOVJ'\VA RE: PIRACY PROHIBITI ON . Gove rn or 's Exe cutiv e O rd er I) 002 00 .
~1.11 ~ or ot her pub lic funds pa ~ablc unde r th:s Gr ant sha ll not be use d for 1h~ ;1cq uii.ir io n, opera 1ion, or
maintena ncl' of co mpu ter soft ware in violn tion 0f fe Ccrnl co pyrighl laws or ap pli cable licens ing
re.s tnctrn ns. Urnn tec hereby certifies an d warrants tha t, duri ng the te rm of this Gra nt and any cxtens;u m,,
Gra ntee has and sha ll m ai nt~1in in place ap pro priate sys tcrn s and co ntrols 10 prc,·cnl such impro per use o f
pub lic fun ds. If the Slate de termines th at Gr:in tcc is in viola tio n of 1his provisio n, the State may exe rcise
imy I cmcc.l y ,1v,1il,1ble ,ii law ur in equi ty 01 und er this Grant, inc lu ding, witho ut lim itation, immctl in.l c
1er111ina11on c,f thi s Gra nt a11d ~ny remedy consis·c nt with fe dera l r.op yrigh t laws or applica bl e li censing
rcs tr 1c 1io ns.
l. 9. EMPLOYEE FI NANCIA i, INTL:RESTIC'Ol'IIJA CT 0 11 I NTEIH,.S T . en s §§24-18-20 1 ,nd 24 50
507.
·1 Ile s ignatori es av er !he : to 1hci r knowledge, nu cmplu ycc of the St ~t c has any pc,sonnl 01 benefi cia l
intc:cst what soe '✓c r in the service or propert y d esc ribed 1n lhis G ian:. Gr2.nt c:e ha s :,o interest dlltl sha ll uut
acqu ir e any inte res t, direct or ind irect, tha! wou ld connic t in any manne r or degr ee with the perfor manc e of
Gran tee 's se rv ices an Grantcc s ha" "01 employ any person h.e.vrngsuch ~:nown inte resLS .
. 1. 10. vic nrrn flFl'Slc:T. e n s §§24-Jo-202 (I ) on d 24-30 -2 02.4.
IN ot apµl it:abfp tn ;n,prg n1,1Pr,m wn111/ ng recmentsl Subj ect to CRS §24 -30-202 .4 (3.5), the S:ate Cont roll er
mn y ,\ith holcl pay mt.·111 und er the Sta1c's \'t rrlnr off,;el intercept sys 1cm for debts owed to State aucn cies
for : (11) unpaid c :i ld !i upp ort de bts or chdd s :.ipp orl nrrca ngcs ; (b) unp1i C b;\l;rn c::s oft ;u:, acc ru r<l in1e res 1,
01 other chMgcs sp-:cificd in C RS §39 21 1 CI , et !:cq .; {c) unp aid loa ns due to 1he S1ud cnt Lo :m Divi s ion of
the Dcp tu Lm cnt of I lighcr Educati on; (d) am oun(!: required 10 be paid 10 1he Unemployment Co mp ensation
Fund; and (c) 01hc r unpaid Ucb L"i o w 111 g tu the State ns ..a result of final ag-:ncy determi nation or ju di c ia l
a:ll on
K. 11 . PUBL IC GRANTS FOR SERVI CES . C R.' §8 -17.5-10 1.
l Not appli c!l b.e to itgtccments relin ing 10 th~ o ffer, is'iu ancc , o: sa le of sccu ~i ries , inve stm en t ad viso ry
-. n ice s or fund ma na gem ent services, spons ored proj ec ts, mtcrgovcn~mcnia l agrcemen :s , or iniormat io n
tr c!-nology ~e rv ir.r$ or pr od ucts an d s ervic es ] Grantee cerlilics, warra nts, and ag:-ccs that it docs 1101
know ing ly empl oy nr con tr:1r.1 wir h :m ·ll ceal nli c:1 who shall perform .A.'Ork und er lhi s Graul and sha ll
confi rm 1h c employmc nl cli gib ili1y of i ll emplo ye r.~ whn :ue rcwly hired fo r cmp loyn:cnt in th e: United
Stoics 10 perform wor k under thi s Grant, thr ough pa rti cipJt :l.>'1 in the E-Vc r:fy Progrnm r the S:atc
p1 o~r;,m establi sh ed pursuant to CRS §8 -17.5 I 02(5)(c), Gr.1 1 lee shall not kn ow in gly em ploy or co ntrn r t
with .i n ilh.:~u i ali en lo FC I fo 1 Ill work under 1his Grnnt or cnlcr i111 :-a grun t wit:'I :l Sul:> gr3n1e e 1hat fa ils to
cert ify to Grn;i 1cc lhut thl! Sub -1:!,nmh:c ,li ,111 not kuc,wing ly empl oy or e<.,n tra ct with on i 11cgnl alien 10
pe rform work under this Grant. Gran tee (:1) i ha ll not use E-Vcr ify Prosra m or State p1 g.iam p1occdurcs 10
unde rt ake pr c-cm plo ymcnl screening ofjoh ap pli cants while 1his Gra nt is bei ng pc :rorm c<l , (~) shal l nolify
the Sub-grantee and the granting State agency w11hm th ree days if Gra nt ee ~as a :tun l know ledge tha 1 a
Sub-~antec is emp loying or contracting wi th 2.n illega l .t li en for work un der t:ii s Gra nt , (c) sha ll termi nate
the Su b•g:rant if u Sub-gnntce does not slop emp loying or con 1ra cti:ig wi th the illegal a lien with in thr ee
days ef receivin g the 1101 ice, and (d ) shall comp ly wi 1h rea sonab le r,qoeSl s made in lhc :oursc of an
investigati on , un dcmken p11 rs 11nnt to CRS §8-17 .5-102(5), by the Co lorado Dcparunent of Labo r and
Emp loymen t. lfGrnntee pa rti cipmr.s in 1hc Stare :,ro grnm, C'irri nt ec sh e.II dc ii ver to the [plnti ng 5tatc
cgcnc y, In sti tution of Highc, Edu :a~ion or political subd ivision , a V1T i11 en, not .1 ri1cd affi rm:ll ior., affi rming
tha1 Grant ee hns c>.ur.ii ncd the lcgnl work s t,llus of such em ploy ee, ind shalt com ply wi th all of the N lu:r
require ments uf 1he Staie progra m. If Gr.intcc :~ail ::i to comply with any rcquircmcn: of this prov is ion or
C RS §8 -17.5 -1 0 1 ct sec;., the gr a11t i ng St,Hc ctgcucy, ins til tio n of h1gt:cr educati on or poli 1icnl subd ivi sion
ma y tcrm 1r.at c this mnt fo r brea ch and, i f so 1cr:nina1cd , Gran tee ~ha ll be li ,1~lc fo i da mages.
l.. 12. P UHLI C G RANTS WITH NATURA L l'ER ON ·. CllS §24-76.5-10 1.
(ir~1ntcc, if a natura l person cight ten ( 18) years of n~c or olde r, hc rcb) swc'trs and affi rm s under penalty of
pcrJt1 T)' th.I t he r ~he (~) i'i a citize n or Olhcrw,;e law fully prc.'i cnt in the Un it ed St~tcs pu rs uant to federal
IJ", (b) sh.il l comply ,,ith 1hr ;irovisi ons n f C:RS §?4-7/, ~-101 ct seq. en d (c) has produ ce d one fo rm or
1dcntt fica ti o11 required by Cf.S §24-76.5-103 prior to th e cffcc 1i ,·c date of thi..; CirJnt
Si's Effec tiv e 1/1/09
'I H E REST OFT II IS PAG1; ll'TlsNT IONA LLY L EVI' llLANK
ar----"'-·----------·-----------------.
TH E PARTIES HERETO H AVE EX~:CIJ TED T HI S GRANT
• l'crrnns sign i11 1; (o,-Gr.:nlcc hcrt h y li"CI" and afri rm th111 lh C)' a rc aut horized 10 ncl o n Granite 's behalf rrnd :1cl.11 o w lcd1:c 1h1 1
l h c.S 1:i tc ,.t rc lymi: on lhc1r rcprr.scn1a1io1u 10 lhnf t.Hcc L
B v:
G RANT EE
City of Englewood
Jam es K. Wocxl v.":U'd, Ma yor
ST ATE OF COLO RADO
John W . Ui ckcn loopcr, GOVE RN OR
ColorndoOffi c.c o f Eco nomic Dcvelopme,u a nd Internation al
Trade
Dw11ynt:. Run1c1 0, E.\ecutivc Direc1or
By: _________________ _
Ali ce Kotr .1 k, Deputy U1 rcc1m
Dat e: ________ _
Signat ory a\·cr s to the Sta te Con tr olle r or del eca:c 1ha1
Gran tee ha s not begun perform ance or thM .1 Stat utory
Violn ti cn v.-a ivcr has been req uested ur:d cr Fi scal Ru les.
Date. _________ _
LEGAL REVIEW
Jo'.,n W. S uthers, An om cy Ge neral
By·----=----,----,----,,--,----
Six udt1.m.· • A:.-.i~ta nt Att orn ey Gen er al
ALL GRANTS REQUIRE APPROVAL BY TH E STATE CONTROLLER
ens §24 .J0.20l rcr1111ru t he St ntt Con1rollc r to :a pp ro \c all Stu lt Gr11 11 11, T hh ,r,1,,1 u 11 01 valid until ;il,!ncd and dn t r.d bel ow
1,y thr S tat e Coi11 r ollc r or ddcgr11 c. Crnnt rc u 11 01 nuthori1cil to bti;in pcrforma nct u n r1I rn r h 111nt. 1r r.r:111 1cc btr,ins
perform ing 1>r io r th trc10, t he S1n 1c of Co lor:111 0 is 1101 o hl i~a led lo pay C: r:rn tce fo r s uch pcrfo rm uncr or for :111 y gooth 11 111.J /o r
n•rvicu r rnvuJcJ h,r rnndtr.
STAT f: CO NTROLL ER
Dn\•id ,I. l\1cDrr m oll , CPA
By ____ -,-,-,----,-,--,,--cc-------
Ky lc McDo n oltJ
Dale. _______ _
Prigc 15 of 15
23 . EXH IBIT A -STATEMENT OF W O l!K
1. GEN ERAL fl ESC RIPTIOI\"
The purposc of :his Gra nt is to prov ide the Gr:mr ec with m.i tch ing fund s for th e promo 1ion o f the
Enterpris e Zone and econo mic dc,•clop mcnt in the ArJp:1h oe County Enterprise Zone area.
2. HEIJ UI HEMI-:NTS
2.1 Cr:tnt Des criptio n
G1antc e's use of th is Gra\11 shall pro mote :
1 t 1 the Emcr pris~ Zo 11e pro brr a:11 tu busi m.:~:,cs, ur
2.1..l lounst ~ll ra ...:.t io11!1 m the Enterp rise Zone.
2.2 Us ... of Fun ds
2.2 .1 Ucquircd Ex pe ndit ures
2.2.1.l En ter prise Zone Program M:1rk cling
G ran tee sha ll us e a t lt:a!>l 35% of the Gra nt to d:s scminatc info rm a1 ion on
the Ente rprise Zo ne program 10 bus in esses. ·1·h:s includ es rn arkcting the
hcncfi 1s o i the p:og ram, inc reasing av.a reness th at n b usin ess is in the
Ente r pri se Zone , ar.d providi ng inf'or mr1t io n nn r<'c<:nl changes to the
prog ram.
2.l .l Optional Expcndilu res
Exp::nd itur cs lis 1ed in thi s secti on shall n:,1 be rei mbu rsed by the Sia . ..: unt il
ex pe nditur es of at leas t 35% ar e spent meeti ng th e rcquircmt!n ts for the Req ui red
Ex.pcnd itures secti on.
2.2.2.1 Adm ini s ti .iti\'e Expenses
Grant ee s hall us e no more 1lian 30% of th t.: Gra:1L Lo i;uvcr At!111 i11 1st rative
Exp c:is es as so::::iatc d with m;;na gin g the Ent erpri se Zon e. El ig ib le ex penses
arc tt:e sa lar y o the Enterp ri;c Zone Admini stra tor, co pying and faxir.g
co ~ts ru;!,uc ia tcd with certi fy in g Ente rp rise Zone tax cred it fo rms, !ravel
cxpcn s ;'or we etings with local ent it ies 2bou 1 the Ent er prise Zone
pr ogram.
:i . Ent erprise Zo1lc Meeti ng Exp ens e
Gra ntee may inc rease th eir nil oc ari on for Ad mm istra tiv e E.xp cns(!C; by
up to $1,000 if two Eni e:pri:;~ Zon e Ad mini s tra tor mee tin gs are
att ended hy the Ent erpri se Zone Admi nist n tor {o r 1heir designcc) or
$500 if one E:-1 tc1 ~rise Lo ne Ad··· :1istrn to r meet in g is attended.
2.2.2.2 Eurn r pr isc Zone T o ur is m
Gra nt ee shal l use no mo re tl~:l t 65% of the G ra nt to ma rket attrac tio~ in the
Er1 le1 p1 isc Zone th at wil l bring vis itors :o the Entcr pr i::e Zo ne a nd in lurn
revenue fo r businesses and enti lics in the Enterpri se Zo ne area.
2.2.2.3 Oth r r F.::\p end iturcs
Othc ;-closely reb rrd Fntrrpr i1:;r 7 1n r r1c liv iti cs may be rei mbu rsed w th
Gr am funds with pr ior appro val by the State.
2.2 . .S !'\'lat chin g F1111d s
T his Gran t rc qu in:s tha t all use3 of ED fu nds in §2.2 .1 and §2 .2 .2 rece ive at least a
doll ar for -Jollar cas h ma trh from local sources. Loca l match do ll ars sha ll not Uc us ed
10 1acct other srn tc contract ual 111a 1chi ns fun d re qui rements . Loca l nmch do ll :uc; ~!m il
be spent on qua lifie d exp enditures listed in §2.2.J and §2 .2.2 . Loca ! match do ll ars may
not support non-q uallt y1ng expend it ures
2.:\ Prnmn tin n.'.l l l\'latcnal :111d II utcrp r isc Zone S tn t c m c nl
All prhte d, visua l or i1t1d io ma teria l crea ted with Grant funds is co ns idered "Promotional
Mi.1lc 1 ia1·· J 11J shall sta le ''E111crp 1 i,c Zone'' on or w11 lin Promotiona l Ma tcriril. Tourism
cxpcnc irnres (§2.2.2 2) s h:i ll .s tatt.· ·'S upponcd b) the Enter pris :: Zo,c Mnrkc1i11g Gran1 " 01 or
wthin the rro111ot 101 1a l Matcriu l This mcl ud cs :i ll b1o d 11 res, ··,1cl1 C' ad 'i TV ads, b1lllioa rCs,
s1g nagc, mailings, wcJs it e materi nl, end any other items creat ed with Gra nt fu nds. Copit:.s of
Promoti onal Ma:cna l shall be subr:i it ted wit h rcq ur.s ts fo r paymen t :·rom th!s grant per §4.2.
2.4 The contri bu ti on frnm the CEDF unde r th is Grant sh nll not ex ce ed the amount of local match in g
funds ex pended on th is Project, or S12,SOO , whi che\l cr is less. Gra ntee 1:1a y all ocaie fund s to
one or more Sub-grant ees involvcc in p:omoti on and e:.onom ic dcv'!lopmen t act ivities in the
Er'lcr pri se Zone All Projec t costs in exc ess o f this gra nt a mount shall be the res ponsibility of
th e Gra mec
3. PIWSUNNliL
3.1 Rcs pnm·ihl e Ad mini strator
Gran tee's :-,erforman e:: here11 11dcr shall be undt!: the dircc: s upc rvisi :rn of Na ncy Fl!11 to11 , an
emp loy ee or agent of Grn ntr c, whCI is hen•hy rlet..i211r1tt:cl ,'\!-·hr rrs ponc;ih lc admi nis trat cr of 1hc
Work.
3.2 Rcpla1.":c11 1c 111
Grantee ~h~ll im 1rn:d iu1cly n ti fy OED IT 1ft hc Rc.spor.sib lc Admim strnt or cc:iscs to :;erve
Pro\'i d~d there is a good-faith reaso n for the ch:i ng,e, if Grn1.tt:c wi!thcs to ,cµlac: the
l{cs po ns ib lc Admini strato r, it st.al l notify OEDI T ;'lnd see k its approval. Su ch u pproval is tll
OED IT's sole di :;crc1i on. as OE Dli" issLC.C thi s Urant Agreemen t in part relia nce on l ,rn me c's
repres ent at ion s rcg:1rd ing the Re spon sible Adrr.in ist rato r. Such no t cc shal l s peci fy wh:,., th e
change is nec essary, who the proposed re placement is, wh at their qualifi~a ti o:-tS are , and whe n
the change wou ld take effe ct. An y1ime. C'/ personne l cease lo serve, OE DIT, in its sole
disr.:-ct inn, may cl ircc t Cirant ee to susp end the Vl mk unt il s uc h ti1:1 c as thei r repl aceme nt s arc
ap proved, All notices se nt un:ler 1hi:,, s u h-.ec !i nn sha 'I he 'ien t in accJ rda ncc "ith the Nu1i.:es and
Rcp rcs en1n 1ive5 provi r:ions 1Jf this Grant Agreement
4. PA Y MENT
Pa:, ment s s hall be made in ac:ord2nce wit h the provi-.i nm sc i for th in this Gn!.n l ar.d Ex h ib it A.
4.1 Ad vnn ce Pn)'menr
OE D tT ma y tmns for Gra n: Funds in ad va~ee of pcrfo rrn ri nce on ly { a Fis ca l Rule waive r ha s
Ucr.:n gra r,tcd by th: Sta ie Contro ll :r for this Grant. To rcqucs'. an "adva nce pa y1m:nl v..i ivc r"
scrd ;.i, lettr.r via mail or uttac:1i;d to un cmd i l to t he: St a :e as defined §16A of thi s co ntrn ct and
sto le the roson fo r needing th e waiv er.
4.2 Req uests 1 >r Pa y ment
Grantee sha 11 subm it rcqut:s·.s fo r pa ym~m u.ii ng 1hc form at requi red anc pro vid ed by the S 1i 1c
and as des cribe d her ein fo · eac h reques t fo r payment . Req ues:s fo r pa y ment shal l be 111..1dc by
Janua ry 6, 20 12. This roquest fo r paymci:t shall include:
,1.1 .J JJ :1ym e nl lh·q uc.st Form (p:1gf' 1)
Th :s shall be lh e first page oi a rcq ul"st fo r pil)m enl Thi~ fo rm c;hal\ ·xp!a in and ju5tify
nll expend itur es li ste :1 on the Pa ymen t Request Spreadshcc:. Th is fo rm sh all inducle the
:,igna!ur c of !he RCSfOns ib lc Administ:ator i\S dcfii:cd in §3 .l herei n. The sign:1ture
ecru re:, th,1t rect:i :J ts ,111 d du~u111,:ntati cm have been chcckd, arc on fi le wit h 1hc
Gr?.mcc 1 and shal l be subm itt ed to the State upon reqt.:c :,t krill tha t th e i11fon m1t ion
:cpresc nl ed in th,~ re qu es t for paymen : 1s true
4,2 .2 P:-iymc nt Req ues t Spread s heet (p age 2)
T his sha ll be the second page of a request for pa ym em and shall list the usc(s) of gra nt
fu nci!=i hy prOJCCI.
<1 .2.3 Co pi es of Pro moli on:11 M:.11cri:1 I (pa~c J :wrl ".,)
The re mai ning pag~ o:·1he rcq ucs l s hall include co,,i ~ of all Prornn1i ona l Matcr:al as
de:incd in §1.3 herein . A tran script ofv1dco onC :1 udio ma teria l shal l be accep ted in
pl.:u: uf1c1,,ord 1ng.s . G ;antec sha '.I inc lude copi e5 of Promo1i onal M~tcri3 1 in t he orde r
that lh cy r.rc !isled 0·11he Paymt!n t Rcl1u c:,t Sp 1c.ad.,hcc1 a,.d sha ll wn1c the numbe r th:i t
;sin !l1e co lumn labt lc d "Row Nu mber" on the P;1ymern Rcquc.;t Spr~tb hecl that
corrcsp :>n ds to the ite m mcl uded.
5. ADM I NISTRA T IVE R EQ UlR EMENT S
5.1 Acco unlin ~
5.1.1 Al all times fro m the E ffe cti,e Date o f this Grant un t.l cor.1 p letio n of the Wor k, the
Gran:cc sh;lll :-:i.iint ~in properly seg regated books ol State Uran ! funds , match i ng funds,
iln d other funds assoc iate<! w11h the Work.
5.1.2 All rece ipts and ex pend itu res associ a ted wi th the Work shall be doc u merued in a
dctni!ed und spcci fi : ma,~ii cr, und sh::il : :iccord wi lh §6 \Vhr l< Budc ct set fort h h erei n.
5.2 Moni torin g
OE9ff sha ll monitor t:1e V/ork on an as-nee ded basis. OEDrT ma y choose to at:dit thi.: activitit:S
perform ed under thi s Gr2,nt. Suc :1 audi t w.11 be req ucs 1cd by OED IT vb. electronic media, ilnd
all docun ,e ntat ion sha ll ile ma de avai lab le for audi by OE DIT wi thin 30 days of s uch reques t.
Grantee shall maintain a complc:e fi l~ o f all rC'.:orrl~, rinrnment.c:, cnmmu n ir;i !i n n~. notes,
rt:cci pts, in.,.o iccs and othe r wr itt en n:ateria ls er clcc tromc med ia, files or communi ca tions.
which pe rtain in ~rny ma nn er to th is Grant Sul.h l>u ks mid 1CC01ds s hall co:1tain docu mentat ion
of the puticipant's pc r:incn t ac1iv 1ty under this Grant in a for m cons iste nt wi th good accou ntin g
pra ct ice .
G. W O RK BUD GET
6.1 l•'nl r.rpri!i c Z o ne 1\1:.irl.:c t iug Gra nt Budge t
Th is \V rk Budget outlines in 1ab lc format the appro priate use c • fund s lis ted in §2 .2.
f Mark bo:c w;th an "X" to indicate 1f this Ciranr is with a "R ural " or "Urban" Enterprise
Zo ne ./
.-!I@[E~!J!in~.1~r.' :(: J~'"@C?:Unt (~ti~·a~r/. ~:--s·~·~ttcJ~~~~9!~f. '.'!·.1cfr:!i~~-1
at least 35% 58,750 $8,7 50
EZ Adm in. may use up to 30% S7.~00
EZ Mt g. Att endance may use up to Sl,UOO $1,000
EZ Touris m /Eve nt s may use u p tn fi ,% $16,250 $16 ,25 0 il~..QQQ
;t;~~~fc~:~~c¥!L~~~.t i \~W :t-OJJ.«;!t~-~~ ~~~ '.)r:n'.?ur{t{£;[i : .. 1 t S~:ctl?~ii(~l . }t-:i,J:.~~;B,
Qua hfied Ma tch Expe nditu res i n §2.2 $2 5,000 $25,000
at least 35% $4 ,375 $4 ,37 5
; _ Optj q_Jiii l.~~ftfOn ~ ! _-._: _·,:~·~t!9:{~lq~1_:_: ;;_:. •
EZ A..::'.ml n. m .ty use up to 30%
Fl M;:i; Aaendance may use up t o Sl ,00J
· .. 4!n9lli).t' lti1P,fO )"° .. -~..ec}io·ri)cit al .
$3,75 0
$1,000
may use up to GS% $8,125 $8 ,125
$25 000
EZ Tourism/Eve nts
·~.a"tch S.~~t,i0 n· .. : ·. A!l ~fa tJo_n" '. . -:.:.~. ~~'11o~ri~:-.. : _,' . Scci1~rl_1_6~~'~_1_· +-•~·"'-·=a~· '-l.'
Qual di ed
Expend itu res in 2.2 Match 512,500 ,12,500 su,soo
l"IIE llEST OF rf!IS PA GE INTEl\"Tl()~·AI.LY 1.1-:i--r 0LANK
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COUNCI L COMMUNICATION
Dale:
Jun e 6, 20 11
Initiated By:
I
Age nda llem:
11 a iv
Poli ce D epartmen t and Ci t\• Pr osec ut or
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Subject:
C ri me Information Cc r1t e1 u~cr 1\grec111 e11t
I
Sta ff Sourc e:
Jeff Sa nchez, Su pport Services Commande r
COUNC IL GOA L ANO PREVIO US COUNC IL ACTION
City Cou nc i l has a goa l of ensuring th at th e C11y ,s safe, cl ea n, he,1 llhy, and attra c tive.
RECOMMENDED ACTION
The Poli ce D epa rtme nt ,s rcco n ,mcndinr, tha t Ci ty Cou nc il .id op t a Ri ll fo r an O rdinance au thori zing
th e Chief of Po lice and the City Prosecu t o r to sig n a Colora do Crim e Inform ati on Ce nter (CCIC)/
National Crime lnform.1t1on Cen ter (NCIC} Comp ut er Sys tem Agcnq Lscr Ag ree m ent wi 1h the
Colora do Bureau of Inves tiga tion .
BACKGROUND , ANA LYSI S, AND ALTERN ATIVE S IDENTIFIED
This proposed o rdinanc e formaliz es th e City's user ag reemen t w ith the Colo rad o Bu,eau of
Inves tiga tion fo r participa tio n 1n and access to shared informati on th ro ugh th e Co lorado Crime
Informa tion Center and the f'..'a tional Crime Info rmati o n Center Crirnt nal Ju stice I nform ation
Sys t~ms.
Th e Use , Agreem en t o utlines the re sponsibiliti es the Colorad o Bu rea u of In ves tigati on (C BI )
ma 11 11 a,ns as th e o p era ting age n cy of th e Colo rado Crim e Inform ati o n Ce nter (CCIC) and th e
Nc1 1iorhll Cnnu:: l11(o rm,Hion Cc nt c, (NCIC } Ciimina l Ju stice lnfo11n,1 tion Sy~tem:,. Th e C BI lll ain tains
an d opera tes the CC IC com puter sv~,e m und er a shared management conce pt with each u se r. The
Englewood Police Department ar,d the En glewood Prosecu tor's office would dcsig n,11e a CCIC
Coord111 Jtor who is responsib le l1 )r th e agency°s use, security .rnd pe rsorne1 0perat1ng th e
CCIC/ CIC computer sys tem.
FINANCIAL IM PACT
None
LIST OF ATTA HMEN TS:
• B111 fo r an O rdinance
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ORDIN ANC E NO .
SE RIES OF 20 11
BY AUTHORITY
COUNC rL BILL NO . JJ
L'IT RODUCED DY COU NC IL
MEMBER ____ _
A BILL FO R
A l ORDNAN CE AUTH ORJZ ING AN TNTERGOVERNME TAL AGREEM ENT
ENTITL ED '·CC IC/NCIC CO MP UT ER SYSTEM AG ENC Y USER AGREE MENT ·-
CO LORA DO OUREAU O F INV ES TIGATION'' BETWE EN TH E COLO RADO UUREAU OF
INV l:s ·1 luA I IUN ANLJ T HE en Y Ul' ENGLEW OO D, CO LORAD O.
\VHEREAS , lhe A~rct:ment uutlin t:s the rcspons 1hil itic s the Co lorad o Bu reau of ln vcs u gauo n
( Bl) mai:uain s as the operat ing agency of the Co lorad o Cnrn e ln fon nau on Cen ter (CC IC) and the
Nnti onul Crim e lnfo nnat io n Cen ter (NC IC) Crirnincl Ju succ ln fo rmn ti on Sys 1cms; nnd
\VH F.Rf.:"A <:;, 1hc rR I 111n 1111;i in~ nncl op...:•r;i tl'S lh l' CCIC' co111p111 cr sys 1c.n u11d cr a !-harl.'d
ma n:t gcm cn t co nccp1 with c:ic h use r; nnd
WHEREAS, the Engle wood Police Dcpana1 cn 1 and the Eng lewoo d Prosec utor's O f!i cc would
dc sig,na tc a CCIC Coordina tor wh o is res ponsi ble fo r thc agency 's uc-~, sec 1..ri 1y and per so nne l
opera ting the CC IC/N 'IC co mput er system :
NO W, THE REFO RE, BE rr ORD AINED BY HI E CITY CO UNC IL OF T HE CITY OF
EN GLEWOOD , COLO RAD O, Tl-I A T:
Sect ion I. n ,e Cit y Co unc il oi the Cit y o f En glewoo d, Co lorado hereby aut ho ri zed the
"CCIC/N IC Comput er Sy:.tcm .'\gene) User Agr eement Co lorado Burcnu o f ln vc sti gnti on''
bet ween the Colo ra do Bureau of ln ves1iga11 on and tl1c it y o f Eng lewoo d, Co lora do attached heret o
as Exhi bit A.
Sec tim : 2 The Engl ew oo d Chie f of Poli ce and the City Prosec utor arc aut hmi zed to sii,.'ll the
imcr govcnuncma\ "CC IC ClC ompu ter . ys1cm Agen cy Us er Agreem ent Co lornd o Bu rea u of
ln vc'S tiga11o n" for an d o n behalf o f the Cit y of Englewoo d. Colorad o.
In trod uced , read in full. and pass ed on fi rst rea ding on the 6th day o f Ju ne. 201 1.
Pubi1 sl:ed by Ti tl e as a Bill for an Ordrn ancc rn the Cit y's o ffi cia l ne ws pap er on the 10t h day of
June , 20 1 I .
Puhli ~hed :H n Rill for rm Ord in:in cc on 1hc City 's nffi c1al we h~i1 c beginn ing on tl1 c 8th da y of
June, 20 11 for thirt y (30) dn y,.
James K. \Voo dwa rd , Mayor
A"ITEST :
I "'ucri shi a A. F.lli s, Ci ty C lerk
I, Loucri sh ia A. Ellis, City C lerk of the C it y of En£1 ewood , Colorad o. here by ccnify that the
P-bv·,••~ 11.n ri fo reg oi ng j3 u tru e copy of a Bill fo r nn Ordinnn cc . Uurod uccd, rend Ln full , an d pa sc;cd on
first readi ng on the 6th da y of June . ~O 11.
Loucmh1a A . Ell is
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Purpose:
CCJC/NCIC Computer System
A.CE!'ICY USER AGREEMENT
COLORADO BUREAU OF f111VESTIGA'MON
The purpo se of this User Agro:mcnt is to outline the responsibilities the Colorado Bureau of
Invcstigntion (CBI) mitintnins as the operating agency of the Colorado Crime Information
Center (Cr.IC) and the National Crime !nfonnation Center (NCIC) Criminal Justice
Information Systems. The CBI agiees lo fwnish ID th e law enforcement agency, hereafter
called the User, such informntion availabl e through the CCIC computer system subject to the
provisions conlllim:d herein.
The CBI adopts tlie policy of the Federal l:lureau of Investigation (FBI) Criminal J uslict:
Information System (CJIS) Division tlutt nil data contained within the CCIC 1111d NCIC
computer systems L~ considered Criminal Justi cr. lnfonnntion and inay only be accessed for
an authori7..cd criminal justice purpose .
The CBI mai nl.llins and operates th e CC !C computer system under a shared mana gement
co ncqit .,_,lh each User. A CCIC Coordmutor is designated for each agency , and is
responsible for thlll agcu~-y's us e, sccnrily wid personnel operatin g the CCIC and NCIC
computer system .
Definitions:
Agency H:ud: The Chi1if, Sheriff, District Atlomcy, or the memlx:r of the agency appointed
as th e authority responsi bl e fo r !lie operations of the Department
1
January 1, 2008 CC/C Coordia.1 wr und Age,icy User Agrecwcnt
e
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BWA: Board of Working Advisor>
BED: Board of Executive Directors
CBI: Colorado Bureau oflnvc.,tig ati on
CCR: Computt:rizcd Criwilllll History
CCIC: Colorado Crime Information Center
CPR: Code of Federal Rcgul:iti ou.s
CURI: Colorado Crirninnl His iory Record Info rmati on
CJIS: Criminal Justice Info rrnnrion SystenL~
CORA : Colorndo Open Records Act
CSA: ens Systems Agency
CSO: ens Security Officer
Direct access: Info=tion obtained directly from the tcrotlnnl, nnd is dis seminated directly
within th e termirutl ugL"Dcy.
FBI: Federal Bureau of Investigation
Ill: !ntcrstalo Identifi catio n lode~
hidirect access: Informat ion obtained by an ag ency without c·= access from a tenninal
agency with direct access. •
NCIC: National Crime Jnfomtution Center
Non-Support Agency: An ·l ge ncy with les s than 5 full -time s worn of[iccr.;, federal
ng enc ie s nn d comrnunicat\on centers.
ORI: Origirulting Agency Identifie r
OSN: Op era tor Security Number
PSU: Program Support Uni t
1'emiinal Agency : An egcncy , which n=ses the CCIC and NC IC com puter systems .
2
janu :II)' 1. 2008 CCJC Coorc/inator ari d Agency User Agreement
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Agency an d CCTC Coo rdln ul1l r Re.s ponsi blll ty:
The CCIC Coordinator unifies agency responsi bility for sysu:m user discipline and serves as
n CBI point of cont:ict for haudling rccorrl validation, quality control, security matters,
issemiontion of mammls and other publi cmions, training, audits, and any other mnttm
concerning the use nnd misu se of lh e CIC on n NCIC computer S)~tems .
111c Agency Head and the CCIC Coorc\inator agree to the below li stec\ responsib ilities un de r
this shared management :
Respo ns ible to detect, report and co operativel y investi gate any tlllallthorizcd a=s
("misuse") of the r.crc an d NCIC computer systems wi th the CBI immediately;
Pro vid e information to the CB! for the purpose of tile background inv es tigation
regardin g each operator to access the CCIC and NCIC computer systems;
Lego! nod legi.'l lativc review of mntters penaining to the CCIC and NC!C computer
systems :
Operational, technical, and investigative assistan:e to personnel operating th e CC IC
and NCIC computer syst=;
The CBI will provide the training and materials to the Coordinator to as sist with
their pers pective agency training resp onsibiliti es .
Provide telecornm toication lines and routers, including maintenance, for each local
law enforce ment agency. Sta te nnd Federal agencies a-e res ponsible for this cost;
Operator A1,g,.s.•
Fingerprints nre required in order for a background check to be co nducted for any person
with direct access to CClC/N CIC informuti on, wheth er using an operator securiry number
(OSN) or by access ing the scn ·?rs us ing u system admini stralu. tog in to the agency network.
An y person with a criminal hi story cco rd co ntaining a felony conv ic tion will be denied
access to the CCIC/N CIC compP;cr systems. The Central Security Officer (CSO) or th e
dcsignee wi ll review the ex tenu ati ng circums tances where the severity of the offen se and
tb e tim e period since the offense or arres t supp orts a 'lOss ibl e \'nrian cc .
Ad ~itiona.1l y, an y perso n wi th a criminal history recr,rd, with convicti ons other than n felo ny
3
Janwuy 1, 2008 CCI C ~oordirJaror :wd Agcnc.y Ust:r Agrccn,cllt
conv iction will be reviewed to determine if CCIC/NCIC system ncccss Ls appmpriate based
on the offens e and conviction infonnation.
<;ecurity Rc.sponsihlliti es
1bc dntn stored in the CC IC/NC IC computer system is documented criminal ju.rtice
infon11mio11 aod must be protected to ens ure com:;;t, legal and efficie nt dissemimtion nnd
use. lnfonn.alion cun be obtained both directl y aud ind.in:ctl y. Direct access is defined ns
lenninal access and di sscminali on within the tcnninal agency. Tndirect access is
non-tcnninal access through an agency with direct r.cccss.
Each agency accessing criminal justice infot:lJ':ition is responsible for ensuring no res idual
data ex ists ou the devices used i.u the agency. In ~cklitio n, each agency must ensure nil CJlS
data transmi tted via a public network meets the 128-bit encryption slllndru d as detailed in
the CJIS Security Policy.
A CCIC Terminal Agency guarding for non-terminal or non 24-hour terminal agencies mus t
ass ume some responsibility aod assist in the enfor::cmenl in the CCIC/NCIC system
sec urity for all oilier agencies which ii gu&"ds.
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Security guidelines re lating to criminal history rerord information are set fonh in the •
fnlerstute Identification Index (IIJ) program in Title 28 Code of Federal Regulations (CFR),
Part 20, Subpart., A and C; in th e NCIC Operating Manual , Part 10; and in P art 3 of the
Colorado Public Re<,ords Act, knov.,'tl as the Colorado Criminal Justice Records Act
(CORA).
CCTC nod NCTC Computer System Location
Each terminal agency is responsible r'or the security througho ut the system being guarded by
that agency, inc ludi11g ull plut:es w~crc tcrruwal devices ure located and have ncccs s w th e
ln temel. Upon determination a terminal is iu non-compliance with sys tem II1lll1Ugc111e::! or
sec urity policy, the CB! shall cnttsc that termi nal 's access to CC IC computer system to 11e
di sabled.
A sys tem socw·ity officer shall be des ignated ar each agency to as sure nil neces sary ph ys ical,
pers onnel, computer , and com ,mmica tion safegunrds prescribed by we CBI and the !'DI arc
fllllcti oning properly in system< opcmtion.s . 111e CCIC Coordinator will be considered the
agency 's security officer unless the agency notifies the CBI Program Suppon Unit
othc rw L,e. Tu e sc-c urity officer will be requirr.11 10 provid e die Cl\ I with a network di agram
ll!ld firewall configuration prior to the agency audit.
'!be rule s and procedures gov erning direct terminal acctSs to th e CCIC and NCIC computer •
4
j.,n,,~ry I, 2llll/J CCfC Caordin:uor an d Agcng• User A,rrcCT110I1t
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s ysteru infonna tior. shall apply equally to all ?llrlicipants in t;,c system.
All agenc ies huving direct accc.1s to computerized CCIC info rmation shall pennit the CC IC
and NCIC staff to conduct ap?ropriatc inquiri es with rcgurd to any ullagations of security
violations.
CCIC and NCIC Audit Respon.~ibilities
The CDI Program Support Unit stnff will conduct an audit for each agency access ing
criminal justice information tc, include non -terminal agen t ics and non crimirrnl justice
agencies. Addi tio nally, the FBI uudit stnff will conduct audits at least once every three
years. TILi s audit shaU include a sample of state and local criminal just ice agencies . The
objective of this compliance audit is to verify adherence to CBI and FBI policies and
regulations .
CHRI Dis.sc minntion and Logging
Pursuant to NCIC policy, the: CB I deftnes procroures to ensure all satell ite com puters and
remote !Lnnioal.~ accessing 1::ie system maintain a manual or automated di ssemination log
with notnticn of the individual ma.ldng the reques t for records. Such logs will be
maintained for a mini'llum of one year.
Proccdure.1:
U sc-r and CC!C Coordinator procedures are atuched to this U scr Agreement as a separdte
document titled User Agreement Procedures.
Available on-line on the In ternet ut www.cji sp011nl.com.
CCIC Training Mauual
CJlS Security Poli cy
Colorado CrimiuaJ Op en Re<,'IJr<l.s Act (CORA)
Colorado Revised Statute (C.R.S.) 24-72-30 1 thru 309
NCIC Opcmting Manual
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J :wuary J, 2()08 CCIC Coordina rnr .1.ad t1gc.nc:,v User Ag-rcCJnc.nt
NCIC Code Man ual
Interstate lde ntific:JLion Inde x (Ill) Program
Nati oonl Fingerp rint File Op ornling Manual
Tille 28, Code of Federal Regul ntioru, Part 20
CBI AR 50(}.0 I -CCJC/NCIC System Integrity
C'BI AR 500-02 -CC:IC/NC:JC Employee Access Agreeme nt
End of Agreement
J rinu:uy I, 2008 CCl C Coardi.amo r :md Ag-ell<]' Usa Agn:cmcnt
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COLORADO BUREAU OF INVESTIGATION
CCIC COORDINATOR AND AGENCY USER AGREEi\-IENT
ACKKOWLF.DGMENT
A, a tcnninal agency accessing the CC IC and NCIC computer systems, we hereby acknowledge the
res pons ibilities ns set out in this doc ument 111 weU as th ose do cuments in ::orporaied by reference.
Toe User al so agt1'.e.s to co mp ly with all slll tc 11n<l fod cral statutes wt<l rcg~la tiuns as may upp!y, arid
10 use the information received ov er the CC lC/NC!C sy stems for criminal j ustice purpo ses onl y.
The CC!C/NCIC systems will be used only for official criminal justice purp oses and not for
lice nsing or non-cTimi nal justice employment purp oses .
We acknow ledge these re.sponsibiliti es have bee.. develo ped and ap proved by th e 81 an d or the
FBI in order to ensure the rel iab ility, coulitlentiality, complc rcuess, and accuracy of all reco rds
contained in or obtained by means of the CC IC/NCIC computer systcm.s.
We acknowledge u failure to comply witlt these n:s prncsil,ilitics will subj ec t tlte CDI and those oth er
federal, state , an d local crim inal justice users accessing CCIC to variou.s sanctions ns recumrncndc-d
by the NCIC Advisory Poli cy Board, and/or the respective Directors of the CB I nnd/or the FBI.
The CBI reserves the rigbl to suspend CC IC service to the Us er when the security or dissemination
requirement.; arc violated. ·rnc CBI may reinslale service upon recei pt of sa tis fa ctory assurances
such vio lati on(s ) have been corrected.
Either the CBI or the User may, upo n thirty dayi; noti ce in writin g. ,tisr:o ntin uc service .
Thi s agreement will become effective on: _
IN WffNESS WHEREOF, the parties hcrcl!J caused this agree:nent to i,c c~ecutcd by the proper
officers and officials .
AGENCY: Euglewuu tl Police Depwtruc ut
ORI: CO0030100
CCIC Coordiwttor
Agency Bend
cm Directorfficslgnec
Printed Numc Date
l'rintcd Nn mc Dnte
J o h n M. Co l lins -Po lice Chic
Lnls M. Torres
Print.ed Nu.me Date
On ce signed, return THIS PA GE ONLY 10 : CBI l'rognun Support Uui~ 690 Ki!)ling Street, Suite
300:>, Denver, Colorado 80215.
Form -J :mu:uy 1, 2008
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CO LOK ADO BUREAU OF INVESTI GATI ON
CCIC COO RDIN ATOR AND AGENCY I ISE R AGREF:l\1F'1T
ACKNOWLEDGMENT
As a termin al agen cy acce1 sing th e CCIC and NCI C comput er systems, we hereby acknowl edge the
rcsponsihiliti es as set out in th is document as well as tho se doc umen ts incorporated by refe re nce .
"Jh e User also agrnc s to comp ly with all stat e and feder al statut es and regulations as ma y appl y, an d
to use the info rm ati on rece ived over the CC ICIN C IC sys te ms for crim inal justice purp os es on y.
The CCI C/N C IC systems wi ll be us ed only fo r ol fi c ial crimin al justice purposes and no t fo r
licen sin g or 11011 cr imina l j usti ce crnploy n1 cnt purp os e:;.
We ackno wledge th ese respon sibiliti es have bee n dc,•elu ped an d appro ved by the CBI and o r L~e
FBI in order 10 ensure th e reliabi lity, co nfide ntialit y. co mpl etene ss , and acc ura cy of ull record s
contain ed in or obwin ed by me ans of the CC IC/N CIC co mputer systems.
We ackn owled ge a fodurc to compl y with the se respo ns ibilit ies will subJCC I the CB I and th ose othe r
redcra l, swtc, anrl I , ,:i ·,·;,nin al justi ce use rs acces sing CC IC tu vari ous sancti ons as reco mm end ed
by th e NCIC Ad vi ,,r-,. "· J' l!oa rd, and/o r the respecti ve Direc tors of the C BI and/or th e FB I.
The CBI 1eserve s tl1c ri ght 10 suspen d CC IC se rvi ce to the User when th e sec uri ty or di sse min ation
requirements arc vi olm ed. The BI may rein stat e serv ice up on rece ipt of satisfa ctory a,s ura nccs
sud1 violati on(s) have been co rre cted .
Eith er 1hc (BI or tli e User may, up n thirty days 11oti ce in writin g, discont inu e servi ce .
l11i s agreement wi:I become effective on: ________ _
IN WITN ES S WHEREOF , th e partie, hc1etu cuu. eJ tJ1 is ng,ecmclll to be executed by tJ 1e proper
offi cers a.id offi cial s.
AGENCY: Eng lewoo d City Pros ecutor s Office
ORI : CO00302 I •\
~~~
Age ncy Hcnd
Clll Dircc tor/DL'Signcc
f:/sa. W cLI J.2. ef 3 -;;,j-1/
Printed Name IJn te
Printed 'amc Uatc
Ci t y Of Sng l ew ood Pros e c u to r
Lui s M. Torr e.c;
Printed Nnme Da te
Once sign ed, re1um nus PA GE ONLY to: CEi l Progr am Suppo11 Un it , 690 Kipl in g Stree t, Sui te
JW 0. Ucnvcr. Co lora do 802 15.
Fann -j 11 nu.1ry /, .!OOS
• COUN CIL COMMUNI CAT ION
Date: I Age nd a It e m: I Sub ject:
Ju ne 6, 201 I 11 Ci Citywi de Sidewa lk Sa les Even l
In iti ated By: Staff So urce:
Com m uni ty Development Departm en t Darr en Holli ngswo rth .
Economic Developme nt Coord inato r
COUNC IL GOA L AND PRE VIOUS COUN CIL ACT ION
At th e Ma y 23 St ud·/ Session, 1he merchants from the So ulh Broadwa y Englewood Bu siness
lmp rov emen l Dis tri cl provide d Co uncil wi th an upda te of ac tivit ies and 1he specia l event Eats and
l3 ca ts. Th e m crch~rn ts are int eres te d in se tti ng .1 ci t)"A•ide 5idew.3 1k sa les event in conj unctio n with
Eats and Bec11 s.
Ordinance 47, Se nC's of 2000, au th ori,ecl pu blic c;ide w,1lk ,.i le s fo r comm11 mtv Pvents or
cele bra ti ons.
• RECO MMENDED ACT ION
Staff recommends Council appr ov a l, by mo ti on, estab li shin g Ju ne 2 5, 20 1 I as a Ci lywide pu bli c
sidewa lk sa les eve nt.
BAC KGROUND
Prior 10 1he passage of Ordina nce 4 7, Series of 2000, sidew alk sa les were prohib iled under Tide 11 ,
Chaple r 3, Subsec11o n 3 of the Eng lewood Re vise d Mun1c1pa l Code, which proh1b 11s obs 1ru c1io n oi
highways and public passaees . O rdinr1 nrr 4 7, SeriP c; o f 2000 . provi d es an exce ption fo r public
sidewalk sales. The City Pol icy eslablished fo r public s,d ewa lk sa les all ows for s uch sa les 10 be
co nduc ted only 1n co 111 u1-ic ti on wit h a Cl ry au th ori zed publi c 5idew al k sa les even 1. Sa turdd y, June
25 , 20 1 1 hls been proposed for a pub li c sidewalk sale eve nl 1hr oug h dis cuss ions among me mb ers
of the So ul n Broadwa y Eng lewood Business lmp rov eme,11 Dis lri c1.
FINANCIAL IMP ACT
No ne
LI ST OF ATrAC HMEN TS
• None
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COUNCIL COMMUNICATION
I Dal e:
Jun e 6, 20 11 I
Age nd a Item :
11 C i i I
Subj ect :
O ra cl e RI 2 Upgrade Vendor Se lect 10 11
lnili atc d By:
Inform ation Te ch noloe1• Department I
Staff Source:
Anrl re:. Aragon , IT P,o jec 1 /vl anager
PREVI OUS COUNCI L ACT ION
D uri ng the A ugust 30, ~0 10 Stu dy Se ss i on, Information Tec h nnIogy Dlr~ctor Jeff Konish i rliset1sse d
wi th Ci ty Council th e necess,:uy upgrade of lhe Ci ty's O racle eBu sincss Suite so tt\vare . <...ou nci 1
exp resse d support fo r moving fo rward w ith th e upgrade in 201 I .
RECOMMENDED <\CTIO N
Staff recom m end s Coun cr l approv e. by motion. an agree ment b e~veen the Ci ty of En~l ewood and
Ce darCres to ne, Inc. 1 prov ide pr o fess ronal serv ices ior the O racl e R 12 up gr,i de projec t. The
ll..fllrdl..l d l tl tJUl l' I) $3 J ,7 50 .
BAC KGRO UND, 1\NALYSl S, AND ALTERNATIVES I DENTIFIED
O racl e is used to lrack all fina ncia l, pa yab les. pay ro ll , and human reso urces data and is crit ic al to
Ci ty ope ratio ns. In or der to m ;.in tr1i 11 nu, r 11 rrn nt se rvices and so ftware supp ort, an up crad e ii;
necess ary.
The City rel eas ed an RF P th is Marc h reques ting Oracle tech nical and functi onal consulti n g fo r th e
up grade . A n E>.ecu1ivc Committee was fo rmed fo r th e p roj ect that includes th e D eputy City
Md11c1,;e r, 1h~ D epartment Direc to rs fo r th e Huma n Resou rces, Fi nancia l Se rv ices , ,md Inform atio n
Tec hnology depa rtm ents, as well as th e IT Department staff members th at w ill b e mos t heavily
involve d i n th e proIect. An additiona l Core Team w as es tabl is h ed that inclu des staff reso ur es fr o m
Hu nrn n Reso urces, Fi nancial Service s .1nd In for mation Tech nology th at will be work ing or. th e
upgrade p roj ec t.
·1 he City receive d a ro ta! of seven res ponses to the RF P·
Vendo r Cost
RTL N etworks S908,1%
AS T Corporati o n $638 50 1
Z an ett $489,600
TruTek :~;~:~i~ Ceda rC res tone, Inc.
E:so luti ons $302 ,500
SofTec So lutio ns , Inc $263,088
Th e fo ll owing cntcri a we re used to ~e lec t ve ndor c; I n rnn tin, 1P inrwaro u, .~.o sP IPr ti nn pro ce i:.1,•
Ex pe ri ence w ith local governm en t O racle Rl 2 upgrades
• Overdll q ua lity o f RFP response
!'re pose d team qualifica ti on s and es p erie nce
U pgrade apµroac h and meth odology
Es tim ated cos t
Th e foll owin g ve ndo rs we re th en IIH L1 vicwcd by both th e Execu tive Committ ee Jnd Co re Team
1 ne mb ers in mid-Apd l:
Vendor Amount
AST Comorat;Jn $63 8 501 ·-··-·-
Za nett $48q 600
Ce darCres tone $322,500
Soffcc Sol utio ns, Inc. $263 088
Ceda rC re sto ne was ultima t ely se lec t d as the lo w st te chnically acce ptab le bidder ba se d on t c
foll ow,n g q ualifica tions:
Sign ifi ca nt ex perience w ith loca l gove rnm ent O racl e Rl 2 upgrades i,1 clud ing th e ity of
Arvada, CO, O range ounty , NY , and Yu ma County, AZ
RFP res pons e wa s th rough and suLstanti atcd thr ough th e ven dor 1r1 tcrvicw
P1uµu~t:U l t:M l ll 4udlifiLdliu11~ d11<J ~xµt:ri~l!Lt:! dl t: d goud fi t iu r the Cit y
•
U pgrade app roac h an d meth odology m os t close ly meshed w ith the City's exper ta11 on1 ,m d •
project tim eline (m;d-Jul y 201 l thro ugh mid-Oct 20 11)
Estimat ed cos t w as within budg et and propos ed resou rces were mos tl y local wh ich red uced
travel and ex pense costs
FINANCIAL IM PA CT
The amount app roved in the 20 1 I Budget fo r the Ora cle Rl L Upgra de pro1cct 1s $J5U,UUU . l hc
time and material s rnntrac t amoun t io r p rofess ional se rvi ces w ,th CedarC res to ne is $3 lU,750.
LIST OF ATTACHMENTS
Ornclc U p grade D etai ls memo fr o m A ugus t 20 IO Stu dy Sess ion
Pro (e:>)io nal Services Agreem ent
Stat ement of W o rk
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11.GENDll. FOR THE
ENGLEWOOD CITY COUNCIL
STUDY SESSION
MONDAY, AUGUST 30, 2010
COMMUNITY ROOM
6:00P.M.
I. Security Ca:meras
Polic a Chie f Torn Vandenuee, Public Works Director Rick Kahrn, Information
Technology Director Jeff Konishi, Parks and Recre ation Director.Jenell Black
and Finance & Administrative Services Director Frank Gryglewicz will discuss
seCUiity cameras at the City. ·
ll. Oracle Upgrade
Information Technology Director Jeff Koni$i will discuss the Oracle upgrade, ...
ID . 2010 Budget and 2011 Budget
City Council and staff will discuss the 2010 Budget and 2011 Budget,
IV . · City Manager's Choice
V. City Attomey'a Choice
VJ . Co11J1cil Memher's Choice
C T y O F ENGLEWOOD
/ NFORMA TION T ECHNOLOO Y
To:
Through:
Mayor Woodward and Members of Eng lewood City Council
Gary Sear,, City Mana ger
From:
Dat o:
Subject
Jeff Konishi, Olrecto r -lnformatlon Technology
August 30, 2010
Oracle Upgrade Details
Oracle eBu slness Suite Is the cu rrent ERP softwar e that the Ci ty uses to tra ck all fi na nci al, paya bles,
payroll, and human re source data and Is the refo re a miss ion crltlcal system. On ~golng upgrad es and
suppo rt for a m iss ion crltlcal system is paramount~ ensure that there are no Interruptions or e rrors In
da y-to-day bu si ness . Any delay, error, or do wn system could have a ma jor fi nancia l Impact on t he City
i!nd could affect several oral! City Oepartmenu and constituents.
· We have 2 options going forward with Oracle . Below are the options and the potential effect they wo uld
ha ve for the City .
Upgrade the ex isting Oracle software
o This option would allow the City to con tinue using Ornclc e Bus iness Suite and would
Insure any errors or down systems wou ld be immediately addressed by the vendor.
o This cptlon would also Insure that all updates such as ttx information, federa l regulatory
cha nges, payroll Information, etc. will always be availa bl e to update the City software.
Without t hese upda te s, the City may be liable for reporting Incorrect fi11a ncl.tl
Information such as tax reporting errors or mlscalculatlng or not being able to produce
/pa y payroll.
o The current budget request Is for $350,000; however , the fina l am ount may v ary and
will be determined through a RFP Issued du rin g the 1 n quarter of 2011.
Olsregarn t he Oracle upgra de and co nti nue on t he existing software at t he cu rre nt version .
o This option will only allow th e Clty to CQn t lnue to op erat e Oracle software un til
Nove mber 2013 at which time It wlll no lo nger be supported. Any errors o r a down
system wlll not be addressed by Ora cle afte r Novem ber 2013 . Th e r e Is an immediate
and additicnal co st with th is optt o n, which we discuss be lo w.
o No updates will be p,avided for data after Novembe r 2013 , so all tax Information,
payroll Information, etc. will be ou t dated and will poten t l•lly rep ort erroneous fina nc ial
data .
1000 Englewoo d PorkWay :nglewocx!, Co lorad o 80110 Pho ne : 30:>762-2300 fax; 300-7 62-2395
www.angtawoodQov.0/11
C T y 0 F ENGLEWOOD
/ NFORMA TI0N TECHNOLOGY
o This option will require an estimated minimum of an addltlonal $40,000 In 2011 and In
eac h subsequent year t hrough 2013 to continue existing su pport and to provide
updates . Future year's expenses cou ld be i. creased based on the amounts determ ined
by Ora cle. If t he additiona l support costs remain at S40,000 per year for the next 3
years, tota l amount paid tor the prMlege of not upgrading Oracle software would be
$120,000 plus the addit ional cost of professi ona l sel'vlces to update Oracle In l013. Th is
estimated amount w ill mo,t ll kely exce ed $350,000 j ust based on Inflation and th e ·
additional support costs of $12 0,000 . Below are the estimated co sts if th e upd ate were
postpone d for futu re ye ars .
Estimated total of postpo nl ns the upgrade t :,ro ugh No ve mber 2012 would be a
minimum of $430,000.
• Estimated total of postpon ing the upgrade t hro 1.gil Nove mber 2013 would b e a
minimum of $47 0,000 .
Additional risks based on postponing the Oracle upgrade In 2011 would Include:
Due to Increasing demands, the rls , In clu des lack of avall ablllty, lack of quality, or Inc re ase d cost
of professlonal serv ices to help the City Imp lement an upgrade .
Ab breviate d tlmelines could risk quilllty co ntrol of the upgrade and Increase the chances for
errors .
Ti,• tieh ter th e tlmellne for the upgrade wll l potentla lty Increase the chance for missing the Onal
<u ppurt deadline .
The re will be ad dltloc.31 stress on an alre ady strained City staff to complete this project on time
whllf' to11t i.ir.;l r1g to accomp li sh th eir dally tasks an4re sponslb 111 tl es .
1000 Eng :ewood Po r'<woy En glewood, C ol01 o do 801 10 ?hO ne: 30l-762•2300 Foe 303-762-239 5
www.1f1Ui'IW00d(10v.o,v
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PROFESSI ONAL SERVICES AGREEMENT
This Professional Serv ices Agrocmcnl (th e "Ag ree ment ") 1s mad e os of this 27 "' doy of Ma y, 2011,
(lhe "E ffective Da te ") by CedarCrestone, In c , an lpharella, GA , base d corporation (' Contractor"),
and Th e City of Englewood , Co lor ad o, a muni cipa l .orp ora tion organized under the laws of the state
of Co lorad o ("Cily")
Cily desires tha l Contr actor , from time to tim e, prov id e certain co nsulting services , sy stems integrat io n
se rv ices dala co nvers io n services, trai ning se rvi ce s , and /or related services as desc ri bed herein , and
Con :racto r desi res to perfo rm such services on be half of City on the ter ms an d con dition s se t forth
herein .
In consideration of the foregoing and th e te rms he reinafter set fort h and other good and va lua bl e
con si deratio n. th e rece ipt and sufficie ncy of whi ch are hereby ack nowl edge d. the parties hP.reto ,
in tending to be legally bo und, agree as follows :
1. Definitions. T he terms set fort h be low sha ll be defined as fo ll ows :
(a) "Intellectua l Pro perty Righ ts" sha ll moan any and all (by whateve r name or te rm know n
or design ated ) tangi ble and inta ng ible and no w known or he reaft er existi ng (1) rights associate wit h
works of au tho rship thro ughoul th e uni verse , includ ing but not limited to co pyrighl s, moral rights and
mas K-wo rks , (2) tradema rk an d trade na me rights and sim il ar rights , (3) lrade secr et rig ht s, (4)
pat enls , designs, al go rilhms and other industrial prope rt y rig ht s, (5) all ol he r inlellectual an d industrial
prope rty rig l1ts (of every kind and nalure lhroughoul the universe and however desi gnated ) (i ncluding
logos , "re ntal " ri ghts · J righ ts to remunera tion), wheth er aris ing by operation of law , contr act ,
license, or otherw ise, and (6) all registration s. in it ial app lic ation s . re newals , extensions , co nti nuat ions ,
divisions or re iss ues hereof now or hereafter in force (including any rights in any of the foregoi ng ).
(b) "Work Product" shall mean all pate nts , patent applications, inventi ons, desi gns , mas k
wo rks , processes , me thodolog ies, copyrights an d copy rig htable works , trade secrets including
confident ial informat ion, data, designs , manua ls , traini ng mate ri als and docume ntation , formula s,
kno wl edge or manufacturing proce sses, method s, prices , finan cia l and acco unting data , products and
product spe cifications and all other Intellectua l Pro perty Rights created , developed or pre pared,
doc umented and/or deli ve red by Contractor, pur suant to th e provision of lhe Services
2. Statements of Woril . Durin g th e term hereof and subject to t ~~ te rm s and conditio ns
contai ned herein , Co ntractor agrees to provide , on an as rc ~ues ted b .s,5, the consulting services ,
systems integra tio n services , data co nv ersion serv ices, ti a1ning services , and rel ated se rv ices (the
·services") as fu rth er described in Schedule A (the "S ta'.ement of Work') for City , and in such
ad ditional Stateme nt s of W ork as may be execut ed by each of the pa rties hereto fro m time 10 tim e
pursu ant to !his Agreement. Ea ch Stat ement of Work sha ll specify '.~e scope of wor1<, sp ecm ca tio ns,
bas is of com pen sat 1un and payme nt schedule, es timat ed length of time rF.·qui re d to complete each
Statemen t of W ork , including the estimated starVfinish dates, ond oth e r releva nt in fo rmation and shall
incorporate all ter ms and co nditions conta ined in this Agreeme nt
3. Performance of Services.
(a) Performance . Co nlractor shall perform th e Se rvices necessary to co mpl ete all
proIect s outl ined in a Statement of Work in a timely and pro fes sional manner cons istent wit h the
spec ifi catio ns , if any , set forth 111 the State ment of Wo rk . an d in acco rd ance with ind ustry sta ndards
Co ntr acto r agrees to exercise the highest degree of professional is m, on d to util ize its ex pe rti se and
creat ive tale nt s in comp leti ng the proje cl s oulhn ed in a Stateme nt of Wo•1
(b) Delay s. Contractor agrees to notify Ci ty prom ptly of any factor. occu rren ce or event
co ming lo ils allent io n that may affect Contra ctor 's ability to meet the requirem ents of the Agreeme nt, •
or th at ,s likely to occ asion any materi al delay in comple tion of the proJec ts co ntemplate d by th is
Agreement or any Statement of Work Such notice sh all bo given in the even t of any loss or
reassig nme nt of key em plo ye es, threat of str ike , or major eq uip ment fai lure . Time is expre ss ly made
of Ille ,;ssence wi th ,es peG I lo eaG h an d ,;very tern, and provi sion of th is Ag reemen t The part ies
acknow le dge that th e seniices to be provided un der th is Agreement ar e ,nt er acuve In na ture , such
that one part y's del ay may cause th e ot her part y to be unable to mee t agreed upon lim e schedules
Any such del a y sh all not vio late th e 'l ime is of l he essence' prov isio n.
(c) Discrepancies . If any th ing necessary for the clear understanding of lhe Servi ces ha s
beP.n omilled from lhe Agreeme nt speci fi cations or it appears tha t va rio us instructi ons are in con flic t ,
Ve ndor shall se cure writte n instrucl1cn fr om C ity's project di rector before proce ed ing with the
pe rformance or the Services affected by such omissions or di sc repa ncies .
4 . Invoices and Payment. Unl ess othel\v 1se pro vided ,n a Stat em ent of Wvrk, Ci ty shall pay the
amou nt s agree d to in a Sta te ment of Work wit hin thirty (30) da ys foll ow ing th e acce ptan ce by City of
the war~. cal led for in a Statement or Work by City . Acce pt ance pro ced ures shall be outl ined in the
Sta tement of Work If Ci ty disp utes all or any port ion of an invoice for cha rg es , the n Ci ty shall pay lhe
undisputed po rt ion of lhe invo ice by the due dale and shall provi de the following nol 1f1ca t1 on with
res pect lo the dis put ed port ion of the i~vo ice . Ci ty shall no tify Co nt racto r as soon as rossible of the
spe cific amount di spu ted and shall provide reaso na ble detai l as to the basis for l he dispute . The
part ies shall th en altem pt l o reso lve the dispu ted port io n of such invoice as soon as possi bl e. Upon
resolu tion of the dispute d porti on, City shall pay l o Co ntra cto r lh e re solved a mou nt.
5. Taxes . City Is not subj ect lo taxat ion . No fede ral or other taxes (excise , luxury,
tra nsportati on, sa les , etc.) sha ll be Includ ed in quoted pr ices . City shall not be oblig ated to pa y or •
rei mburse Contractor for an y ta xes attributahl e to the sal e of an y Services wh ich are im pos ed on or
measured by nel or gros s income , capital, net wo rt h, franch ise, pri vileg e, any oth er taxes, or
assess ment s, nor any of the foregoing impose d on or payabl e by Cont ra cto r. Up on wri tte n notific atio n
by Cit y and subseque nt veri fica tio n by Contra ctor, Co ntr'3 ctor shall reimburse or cred it, as appli cab Ie ,
City in a tim ely mann er, fo r any and al l ta xes erro neou sly paid by Cit y. City shall prov ide Contra ctor
with , and Contractor shal l ac ce pt in ~~o d fa ith , re sale , direct pa y, or oth er exe mption ce rtifi ca tes, as
applica ble .
6. Out of Pocket E1tpen se s. Contractor sh all be reimburs ed only for ex pense s whic h ar e
ex press ly provi ded f..,: In a r ,te ment of Work or wh ic h have bee n appro ve d in advan ce In writing by
City, provid ed Co nlrnctor ha ~ ru1> ·is hed such docu ,11 en1ati on for authorize d ex penses as City ma y
rea sonab ly requ~s l.
7. Audits . Cnn lrac lor shall provi je suc h em pl oyees and inde pen den t a udit ors And inspecto rs as
City may desig nate with reason ab le access to all sites fr om which Se rvi ces are pe rfor med for the
purposes of performi ng audit s or in spec tio ns of Co ntractor's operations and com plia nce with this
Agree me nt Cont racto r sh all p, ov,de such audito rs and inspec tors any reasonable ass istance l ha l
they may 1equi 1 e. Such au dit s sha ll be conducted in such a wa y so thal the Serv ices o, services lo
an y other customer of Contrac tor are not im pacted adversely .
8. Term and Termination. The term of th is Ag re emen t sha ll commence on the Effecti ve Da le
and shall con tinu e unl ess thi s Ag reeme nt is te rmi nated as provide d in th is Secti on 8.
(a) Conveni ence. City may , wi thout caus e and without penall y, term inate lhe pr ovision of •
Serv,c,,s unoer any or all State ments of Work upo n thirty (30) days pri or writt en no tice . Upon su ch
1ermir,31ion , Cit y shal l, u pon recei pt of an invoice from Con tra ctor , pay Contractor for Serv ices act ually
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re ndered prior lo the effec ti ve date of su ch termIna1ton . Cha rge s will be cased on t,me ex p8nded for
all incomplete tasks as listed in th e applicable Statement of Work , and all com pleted tasks will be
cha rge d as indicated in the applicable Statement of Work
(bi No Outstanding Statemonts of Work . Either party ma y terminate this Agreement by
pro ,,iding the other party wi th at least thirty (30) days prior wrilten not ice of terminati on if !here are no
out stand ing Stat ement s of Work .
(cl Material Breach . If eithe r par1y materially defau lts in th e performance of any term of a
Sta tement of Work or this Agreement with re spect to a specific Statem ent of Work and does no t
subs tant iall y cure such default with in thi rt y (30) days after receivi ng wrilten notice of suc h defa ult , the n
th e non-de fault ing party may terminate this Agreement or any or all out stand ing Statements of Wor k
by providi ng len (10) days prio r written noti ce of termination to the default ing party .
(di Bankruptcy or Insolvency. Either party may ter minate th is Agreement effective upon
written notice st ating its int ention to te rminate in th e event the other party : ( 1) makes a general
assignment of all or subs tan tia lly all of its assets for 11 ,e benefit of ,ts c1edilo1 s , (2) applies for ,
co nse nt s 10 . or acquiesces In the appoi ntment of a rece iv er, trustee , custod ian , or liquidator for it s
business or all or substantiall y all of its assets, (3) files , or consents to or ac q uiesces in , a petition
seeking r,;l ief or reorganizat ion under any bankruptcy o r in so lve ncy laws ; or (~) fil es a pet ition seeki ng
re lief or reorg an izatio n under any ban f'.ru plc y or in solvency laws rs fried against lhal oth er party and is
no t dism issed within sixty (60) days afte r ii was fri ed
(e) TABOR. The parti es understand and acknowledge that each party is subject to Article X,
§ 20 of tne Col orado Cons tit ution ("TABOR"). The part ies do not intend to violate the tenms and
requirements of TABOR by the execution of th is Agreement. It ,s unde rstood and agre ed tha t this
Agreement does not create a m11lti-fiscal year direct or indirect debt or ob ligation within the meaning
of TABOR an d, notwithstand ing anything in this Agreement to th e contra ry, all payment obligations of
City are expressly dependent and co nd itioned upon the continuing avai labili-.l' of funds beyond th e
tenm of City's current fiscal period ending upon the next succeeding December 31 . Frnanc,al
obligations of City payable after the current fiscal year are co ntingent upo n fund s for that purpose
being app ro pri,ted, budgeted , and otherwise made available ,n accordance witn the ru les,
regulations , and reso lut io ns of Ci ty and applicable law . Upon l he failur e to appropriate such funds ,
this Agreement sha ll be deemed termina ted .
(f) Return of Property. Upon tenmination of this Agreement , both parties agree to return to
the othe r all property (in clud ing any Co nfid en ti al Information, as defined ,n Section 11) of the other
party that it may have in it s possession or control.
9. City Obligations. City will pr ov id e time ly access to City personnel, systems and info rm at ion
required fo r Contractor to perform its obligation s t,ereun de,. City shal l provide to Co ntraci or's
employees perfonm ing its ob ligat,ans hereu nder at City 's premises , withou t charge , a reasonable work
env ironm ent in co mpliance wi th all app li cable laws and regulations , including office space, furniture ,
tel ephon e se rvice , and reproduction , computer , fac sim ile, secretarial and ot her necessary eq uipment ,
supplie s and servi ces . ' /1th resp ect to all third party hardware or software operated by or on behalf of
City , City shall , at no expense to Contractor, obta in all consen ts, license s <.1 nd s ubh t •nses necessary
for Con lra clor to perfo rm under the Statements of Work and sha ll pa y any fees or olh er cos ts
associated with obtaining such co nsen ts , licenses and sublicenses .
1 o. Staff. Co ntractor is an independ ent contra cto r and ne ither Con tra ctor nor Contractor's staff is,
or shall be deemed to be employed by Ci ty. City is hereby co nll act ing w it h Contracto• for th e
Services des crib ed in a Statement of Work and Co ntractor reserves l he right to r.J ctermin e the
method , ma nner and means by which the Serv ices wil l be performed . The Services shall be
perfo rmed by Co nt ractor or Co ntra ctor 's staff, and City sha ll not be requi re d to hire . superv ise or pa y
any ass istants lo help Contractor perform the Se rv ices under th is Agreeme nt Exc ept to the ex tent
that Cont rac tor 's work must oe performed on or with City 's co mpu ters or Ci ty's exis ting $Oftware , all •
ma terial s used in prov id ing the Se rvi ces shal l be provided by Cont ractor
11 . Confidential Information.
(a) Obligations. Ea ch party hereto may re ceive Iron, the ot he r party informa tion which rel ales
to the othe r party 's busine ss, resea rch, de ve lop men l, trade secrets or bus iness affairs ("Confidential
lnform~tion "J. Subject to the provisions an ~ excep tions se t fo rt h in the Co lorado Open Record s Ac t,
CRS Section 24 -72 -101 et. seq ., each party shall prolect all Confiden tial lnfonmat io n of th e ot her party
with th e same degree of care as II uPes to avoid unauthorized use , disclos ure . pub lication or
di ssemi na tion of its own co nfi dentia l infc;motion of a sim ilar natu re, but in no event less tha n o
rea sonable degree of care . Without limiting l11e gen era lity of the foregoing , each party here to agrees
~at to di sclose or pe rm it any other person or entity access to the other pany's Co nfldent1a l lnlonma~on
except such disclosu re or access shall be pe :mitt ed to an employee, agent . re prese0tative or
1r,depe ndent co nt ractor of such party requiring ac cess to the same in order to perform >i s or her
emp loyment or services Each party sh all insure that their employees , agents, representa tives , and
independent contractors are advised of the con fident ial nat ure of the Confidential Informa tio n and are
prec lu ded fr om ta ki~g any action prohibited under th is Sec tion 11 . Furth er , each party agrees not to
alte r or remove any iden:ificat 1on . copyright or othe r propriet ary rights n oti ce w!,ich indicates the
ownership of any part of such Confident ial Informa tion by the other party A party here to shall
undertake to i1111nediately noufy th e other party in writing of all ci rcum stances surrounding any
possession, use or knowledge of Confidential Information at any lo catlor. or by any person or entity
othe r than lhose author ized by this Agreement. Notwi hstanding the foregoing , nothing in thi s
Agreement shall restrict eithe r party with respect to information or data identical or si mi lar to that
co nta ined in lhe Confidentia l lnformot,on of the other pa rt y but whic h (1) that pany ri ghtfully •
possessed before it received such informat ion from th e other as evidenc ed by written documentation ,
(2) subseque ntl y becomes publicly availa ble thr ough no fault o that p arty ; (3) 1s subsequ ently
fu rn ished rig htfully to that pa rty by a th ird party without restrictions on use or disclosure : or (4) is
required to be disclosed by la w, provided that the disclosing party will exercise reasonable efforts to
noti fy the other pa rty prior to disclosure .
(b) Know -H ow. For the avoidance of doubt neither City nor Con tractor sha ll be prevented
from mak ing use of know-how and prin ci ple s learned or experience gained of a non-proprietary and
non -confiden tial nature.
(c) Remedies . Eacl1 of the parties hereto agree th at 1f any of th em, th eir officers , employees
or anyone obtaining access to the Confidential Information of the "lther party by, through or under
them , breachP.s any provi sion of th is Sec ti on 11 . th e non-breachi ng party shall be entitled to an
accounting and repayment of all profit s, compensation, commissions, rem nerat io ns and benefits
which the breaching pa1ty , its officers or em pl oyees directly o, indirectly realize or may realize as a
resu lt of or growing ou t of, or in co nn ectio n with any such ~-each. In add ItIon to , an d not In limitation
of th e foregoing , in the event of any brea ch of th is Se, tIon 11 . the parties agree th at th e non-
l:raachir ;, ;:,arty will suffer irrepa rable harm and that th e to:al amoun t of monetary damages for any
such ,njvry tr, the non -breaching party arising from a violation of th is Sect ,on I 1 wou ld be impossible
10 calculat P. and wo uld the re fore be an Inadequate remedy at law . Accordi ngly, the parties agree that
th~ .,~r,-breaching party shall be en titled to temp<.,rary and penma ner.t 1n1unctive re li ef against the
breaching pan y, its offi ce rs or em ployees and such oth er ri ght s and re medies lo wh ich the non-
breoching party may be en titl ed to ot law , in equ ity or under this A~ree ment for any violation of this
Se ction 11. The pro vi sions of thi s Sec tion 11 shall surv ive the exp iratio n or term ination of th is •
Agreement for any reason .
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12 . Projec t Man ag ers. Ea c part y shall de s1gna le one of ils em plo yee~ lo be its Proj ec l M,1nager
under eac h Sl al emenl of Work , who shall acl for lhat pa ny on all ma tters und er l he SIaIern en I of
Work. Ea ch party shall noI 1fy the oth er 1n writing of an y repla cement ct a Project Manag er. Th e
Proj ect Manager s for each Statem ent of Work sha ll me et as oft en :as ei ther on& req ues ts lo review the
sta tus of th e Sta tem ent of Work .
13 . Warrantie s.
la l Authority Co ntrac tor rep,ese nt s a nd wa rr an ls th at· ( I ) Co ntraclor has the full cor poral e
right , po wer and authorit y to enter in to thi s Agree ment and to perform the acts required of it
he reund er; (2) the execu tio n of tnis Agreem ent by Contr.1ctor, and the performance by Cont ractor of
,ts obl ig ati ons and du ties hereunder, do not and wi ll not vio lat e any agr ee ment to wh ich Co nlractor i~
a part y or by which ii is otherwise bound under an y applicable law , rule or regula tio n; (3 ) wh en
exec ut ed and delivered by Co ntra ctor, th is Agreement wi ll co nstitule lh e legal , va lid and bindin g
ob li gat io n of su ch part y, enf orceabl e against such party in acc orda nce wi th its te rms; an d (4 )
Co nt ractor ack nowledges that Cit y make s no representa tions , warr anti es or agreements rela ted to th e
subj ec t ma tt er hereof th at are nol exp re ssly provid ed for in thi s Agreeme nt
(bl Serv ice Warranty . Contra ctor warra nts that its empl oye es and co ntractor s sha ll ha ve
suffic ien t skill , knowl edge , and tr aining to perform Se rvi ce s and hat th e Serv ices ~ha ll be perfo•m ""
in a pr ofessio nal and wo rkmanlik e manner.
(c) Personnel. Unl ess a spec ifi c number of employees is set fo rt h in th e Statement of Wo rk ,
Contractor warrants ,t w,11 provide sufficient employees lo complete th e Serv ices ordered with in the
appl icable tim e fram es es tab lished pursu ant to this Agreem ent or as set forth in t he Stat ement of
Wo rk . During the co urse of performan ce of Serv ices . Ci ly may , fo r any or no reas on, re quest
repla ceme nt of an empl oy ee or a propo sed empl oyee . In su ch even!, Co ntrac tor shall , wi th in fi ve (5)
work ing day s of recei pt of su ch requ es t from C y, prov ide a sub stitut e employe e of suffi cient skil l,
knowledge , and traini ng to perform th e appl icab le Service,. Contra ct or shall req uire .?m ployees
provid ing Services al a Ci ty locat ion to co mpl y with applicable City security and sa fety regul at ions and
po licies .
(di Compensation and Ben efits . Cont ractor shall provide for and pay th e compensation of
employee s and sha ll pay all ta xes , contri but ions , and be ne fits (such as, but not lim ited to , workers '
com pensation benefits ) wh ic h an employer is re quired to y relating l o the employment of
employees . City shall not be liabl e to Cont racl or or to any employee for Contracto r's fail ure to pe rform
it s compen sation , benefi t, or tax ob li ga tio ns . Co nt ractor sha ll indemnify , defend and hold City
harm less fr om and ag ai nst all such taxes , conl ributi on s and benefits and will compl y w ith all
associ ated governmental regulat io ns , includ ing the fi ling of all necessa ry rep orts and re turn s.
14 . Indemnific ation.
(a) Contractor Indemnification. Cont ractor shall indemnify , de fend a nd hold ha rm less Ci ty, its
directo rs, offi ce rs, empl oyees, and ag ent s and th e hei rs, exec ut ors, successor s, and perm itt ed
ass igns of any of the foregoi ng (th e "City lnd em 1i tees ") fro m and aga inst all lo sses, cla ims ,
obligati ons, deman ds, as se ss men ts, fine s an d pen alt ies (whe th er civi l or crimi nal ), liabilities,
ex pense s and cos ts (includin g rea sona ble fees an d di sbursem ents of lega l counse l an d acc ou nta nts ).
arisin g ou t of bodil y an d oth er personal inj ur ies or dama ge to ta ngible prope rt y directl y or ind irectly
a1ising from acts of Co nt ractor.
• (bl lnfringemonl Cont ractor will :1demnify , defend . and ho ld City harm less fro m all
lndemn ifiab le Lo sses ari sing fr om any thi rd part y claims that an y Work Prod uct or methodology
supplied by Contra cto r infringes or misappropria les any Intell ectual Property rig hts of any third party ;
provided , however, that th e foregoing indemnification obligatlc,n shall not apply to any alleged •
in fringement or m1sappropnat1on based on · (1) use of the Work Pf'.lduct In comb1nalIon wI1 h products
or se rvices not pro vided by Contra ct or to the exten t that such infring emen t or misappropriation would
have been avoided if such other products or services had not been used: (2) any modifical ion or
enhancement to the Work Product made by City o r anyone oth e r than Contractor or its
subco nt ra ctors ; or (3) use of the Work Prod uct ot her th an as permitted und er thi s Ag reem ent
(c} Indemnification Procedures. Notw ilh-standing anything else contained in this
Ag reement , no obligation 10 indemnify which is set forth in th is Section 14 shall apply unle ss the party
clai m ing indem ni fication not ifies l~e othe r party as soon as pra cticab le to avoid any preJud 1ce In the
clai m , sui t or proceeding o f any matters in respect of which the indem nit y may apply and of whi ch lhe
not ifying pa rt y ha s knowledge and gives th e othe : party the opportuni t y lo control the resp onse
thereto and th e defense thereof; provided , howeve r, t11at 'he pa rt y cla iming in demnific~t ion shall ~ave
th e right to participate in any legal proceedings to co ntes t and defe nd a cla im for indem nific.at ian
involving a th ird party an d to be represented by its own attorneys, all at such party 's cos\ a:1 ,
expense; provided fu rth er, however, that no sett lement or compromise of an asserted thi rd-pa rt y ,:1Bim
other than the paymenUmoney may be rr.ade witho ut the prior written conse nt ol the party cla,mmg
indemnifical io n.
(di Immunity. C it y, ils office rs, and its employees , are relying on, and do not waive or inlend
to waive by a ny provision of th is Agreement the monetary limila lions or any othe r rights, immunities ,
and protections provi d ed by the Colorado Gove rnm enta l Immunity Act , C .R .S. 24 -10-101 et seq ., as
from time to lime amend ed , or otherwise availaule lo C il y, it, C'fficers, or it s employees.
15 . lnsuranc~.
(a) Requirements . Contr act or agrees to keep ,n full fo1 ::e and effect and mainta in at its sole
cost and expe nse the followi ng policies of insurance during the te rm of this Agreement·
(1) Statutory Worker's Compensation , including o ccupa tion al d isease, in accordance w it h
law.
(2) Commerci al General Llah1l1 1y In surance (in clu di ng contractual liabili ty insurance)
provid ing coverage for bod ily in jury and prope rty damage with a co mbined sing le li mit of not less lha n
t hree million dollars ($3,000,000) per occurre nc,~.
(3) Professiona l Lia bility/Erro rs and Omi ssions Insurance covering acts, errors and
omissions arising out of Contracto r's operations o r Services In an amount not less than one m ill io n
dollars ($1,000.000) p er occurrence.
(4) Employee Dishonesty and Comp uter Fraud Insurance covering losses arising out of o r
in connection with any fra udule nt o r di sho nest act s commi tted by Con tractor perso nn el , acting alone
or with ol hers . in an amount nol less than one mill ion dollars ($1 ,000 ,000) per o ccurrence .
(b) Approv e d Compa nies . All such insurance shall be procured w rt h such insura nce
companies of good stand ing , permitted lo do business in t he cou ntry , state or territ ory whe re the
Services are being performed .
(c) Certificates. Con1 ractor shall provide C ity with ce rt ilicates of insuran ce evidencing
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compliance w ith th is Section 15 (includ ing ev idence of renewal of insurance ) signed by aLthonzed •
representativ,ss of the res peclive carriers for each year that th is Agreement is in effect. Each
certificate of insurance shall provide th at th e iss uing co mpa ny shall not cancel, reduce . or ot herwise
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materia ll y change the InsuIa11 ce arro1de d unde r tl1e above po li cies un less thi rty (30) days ' no tice or
such cancellation, reduction or mate rial change has been provided to City .
16 . Rights in Wo rk Produ ct.
(a) Generally. Except as specifically agreed to th e contrarf in an y Sta tement of Work , a ll
Intel lectual Property Righ ts in and to the Work Produ ct produced or provided by .Contra ctor under any
Statemen t of w,.-< shall remai n the property of Contractor. With re spe ct t o th e Work Product ,
Contractor unconaitionally and irrevocably grants to Ci ty during the term of such In te ll ectual Property
Rig ht~. a non-exclusive , irre vocable , perpetual, wo rld wide , fully paid an d royalty-free licens e, to
repr oduce , create derivative works of , distribute publicly perlorm and pub li cly displa y by all m ea ns
now known or later developed, such Intellectual property Rights .
(b) Know-How. Notwi th standing anything to the co ntra,y herein , each pa,ly and ils
res pe ctive personnel and con tractors shall be free to use and emp lcy its and the ir ge neral skills
know -how , and expertise , and to use , disclose , and err.?loy any genera:ized ideas , conce pt s, know-
how , methods , techn iques , or skills gained or learned during th e co urse of any assig nm en t, so lo ng as
it or they acquire and apply su ch info rma tion wi thou t disclos ure of any Co nfidentia l Informa tio n or th e
other party .
17 . Relationship of Part ies. Contractor is acting only as an inde pen dent co nt ract or and does not
undertake, by this Agree·:ienl , any Stat ~;i ,ent of Wo,k 01 olhe,wise , to perform any ob ligati on of City
whether regu lat ory or con tr ac tua l, or to assum e any respons ibil ity for City 's business or operations
Neither party shall act or represent itsel f, directl y or by imp lic~tion , as an age nt of th e oth er, except as
express ly au thorized in a Statement of Work .
18 . Complete Agreement. This Ag re ement co ta1 ns th e en tire agree men t between the pa rt ies
hereto w ,th re spect to th e matters covered herein
19 . Applicable Law. Contra cto r shall com ply with all appl ic able laws in pe rlorm ing Serv ices bu t
sha ll be held harmless for viola tion of an y govern men ta l procurement regulat1 c,n to which it may be
subject but to which reference is not made in the applicable Statement of Work . Thi s Agreement sha ll
be construed in ac cord an ce with the laws of the State of Color ado. An y action or proceed in g brou ght
to interpret or enforce the provisions 0 • this Ag reement shall be bro ught before the stale or f ederal
court si tuated in Arapa hoe County , Co lora do and each pd rt y herelo consents to j un ·dicti on and ver.ue
before such courts
20. Scope of Agreement. If ll1e sco pe of any p1ovis1ons of this Agreemen t is loo broad in any
respect what soever to permit enforcemen t to its fu ll es t extent , th en such provision shall be enforced to
th e maximum exte nt permitted by law , and the µarties heret o co nsen t lo an d agree that such scope
may be judici ally mod ified ac cordi ngly and tha t th e wh ole of such provi sion of th is Ag reement shall not
thereby fai l, but that the scop e of such provision ,hall be cur1a iled only to the extent necessary to
co nform to la w .
21 . Additional Work. Arter rece ·pt of a State ment of Work , Cit y, witn Contra ctor's con sent , may
request Contractor to undertake od ditional work with respect lo such Statement of Work . In suc h
event. City and Contractor sha ll exec ute an addendum to th e Statement of Work spe cifying suc h
addit iona l work and the compensation to be paid to Contractor for such add itional work.
22 . Sub co ntractors. Car.tractor may no t su bco ntract an y of th e Serv ices to be provided
hereunder w 1lhou t the prio r v,ritten consent of City . In th c> event of any pe rm itted subcontracting the
ag ree ment with such third pa rt y shall provide that , with respect to the subcontrac tr;d work, su c h
subcon tractor shall be su bje ct to all ol the obhga t1 ons of Contractor specified in this Agreement.
23. Notices. Any notice prov ided pursuant to th ,s Agre ement shal l be in writi ng to th? part ie s at
th e addresses se t fo rth belo w and shall be dee med given (1) if by hand delivery, upon receipt there of ,
(2) three (3) :lays after deposit in the Unit ed States mails , poJtag e prepaid , certi fied mail , ret urn •
recei~t requ ·•: ed or (3) one {t) day after depos1I with a na tiona ll y-recognized ove rnight couri er,
specifying t ~,·ight priority delivery . Either party may change its ad dress for purposes of this
Agreement at a,'.1 ti me by givi ng written notice of such change to th e other party hereto .
24. Ass•rmment. This Agrnement may not be assig ne d by Contract or witho ut the prior written
consent of City . Exce p, for th e proh ibiti on ol an assignment con tained in the preceding sen tence , this
Ag re ement shall be bin, iog u po n and inure to th e benefit of the hei rs, successors and assigns of the
parties hereto. Co 'ltr oc' ·, may ass ign ,t s right to payment as required by a b::inking or su rely
agreement b\ givin g wrih, 1 notice to th e City.
25. Third Party Beneficiar'es . Th is Ag reement is ente red into solely for the be n efit -lf th e par1I es
hereto and sha ll not con fer an y rights upon any person or en tit y not a party to this Agreemen t.
26 . Headings. Th u section ~ · ,ai ngs in th is Agreeme nt are sole ly for convenience and shall not
be co nsi dered in it s 1nte rp retati oo1 The re ci tals s>1 ! forth on the first page of thi s Agreement are
incorporated int o the bo<:'y of thi s Ag ree ment . The exhi b its refe r1ed to throughout this Agreement and
any State l'1 ent of Work prepared in conforma11ce with th is Agreement are in corporated int o this
Agreement.
27. Waiver. Tt;e fa ilu re of ei ther party at any time to requ ire pertormance by the oth er pa rty of any
provision of th is Agreemrnl shall not effect in any way th e full ngh to require such pertorman ce at any
subsequent time ; no1 shai! :~,e waiver by either party of a br each of any provision of this Agreement
be taken or hel d to be a wa iver of the provision itself
28 . Foret Majouro. If performa nce by Contractor of any service or ob ligation under this
Agreement is prevented , re stricted , delaye d or int erfered with by re ason of labor dispute s, ,trikes ,
acts of G od , naods , lig htnin g, severe weathe r, shortages of materials, rationing , ut ,tv or
communications failures , earthquakes. war, revoldion, civ il cornrnofon , acls of public ent,nies,
blockade , emba rgo or any law, order, proclama:ian , re gulallon , ordinance , demand or requirement
having legal effect of any governmental or judicial authonty or representative of any such government.
or any other act whether similar or dissimilar to those referred to in t~is clause, which are beyond the
reasonable control of Co ntra ctor. then Contra ctor shall be excused from such p erforman ce to the
extent of su ch prevention, res tri ctio n , dela y or inte rfe ren c& If th e period of such delay excee ds thirty
(30) days , City may , with out liab ility, terminate the affected Sta ter.1ent of Work(s) upon written notice
to Contr actor .
29 . Time or Perfonmancc. Time is expressly rna de of lhe essence w it li respect to each and
every term and provis io n of th is Ag reemen t. The part ies ac knowledge that the se rvic es to be r,rovided
under thi s Agree ment are interactive in nature , such that one party 's delay may cause the G<h er party
to be ur.;lble to me et agreed upon tim e sc hedules . Any such de lay shall not vio late the 'tim e is of the
esse nce ' provisi on
30. Pe rmits. Contr ac tor st,all at ifs own expense sec ure any and al l lice n ses , pe rmits or
cenif,cate s that may be required by any fede ral, stat e or loca l statute . 01dinance or reg ula tion fo r the
performance of the Services under the Agreement Contr acto r shall als o compl y wi th th e provi sions
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of all Applicable Laws in performing th e Services u nd er the Ag reement . At its ow n ex pense and at no •
cos t to City , Contractor sh all make any cha nge. alteration or mod ificatio n thal ma y be necessary to
com pl y with any App li cab le Laws th at Co ntractor fa iled lo comply with al th e time of perform once of
the Servi ces .
31 . Media Releases . Except for any announcement intended so lel y for internal d1slribu t1on by
Con tractor or any disclosure requi red by legal , accounting , or regu la tory requireme nts beyond th e
1easonable control of Co ntra cto r, all media releases, public announceme nt s, or pub lic disclosu res
(i ncluding , but not limited to , promotional or market ing material ) by Contracto r or its employees o r
agents relat ing lo th is Agreement or ils subject ma tter , or including the name , trade mark , or symb ol of
Ci ty, sha ll be coordinated with and approve d in writing by Ci ty prior lo the release ther eof. Co ntrac to r
sh all not rep resen t directly or inui , eclly lhal any Services provided by Con tractor to City has been
approve d or endorsed by City or inc lude th e na me, trade ma rk, or symbo l of Ci ty on a list ol
Co nt ractor 's custome rs without City 's ;,xpress written co nsen t
32. Nonexc lu sive Market an d Pu rc hase Rights . II 1s express ly understoo d and agreed that th is
Agreement does not grant to Con tr acto r an exclusive right lo provide to City any or all of the Serv ices
and sha ll not prevent Ci ty from acquiri ng from other suppliers services simila r lo the Services .
Contrac tor ag rees tha t acqui siti ons by City pursuant to thi s Agreement shall neither restrict the rig ht of
Ci ty lo cease acquiring nor req ui re Ci ty lo contin ue any leve l of such acq uisit ions . Est imates or
fo recasts furnish ed by Ci ty tr Contractor prior lo or during th e term of this Agreement shall not
constitute commitments
33 . Survival. Th e pro visions o f Sec ti ons 5, 8(g), 10, 11 , 13, 14, 16, 17, 19 , 23. 25 and 3 1 shall
survive any expi ration or te rm ina tion for any reaso n of th is Agreeme nt
3~. Limitation of Liability. Contracto r snail not be liable for consequential , incidental , special , or
punit ive damages and ils lia bil ity hereunder shall not exceed twice th e amount paid by the Ci ty
purs uant to th is agreement .
IN WITNESS WHEREOF , !he parties to th is Ag reeme nt have caused it to be execu ted by their
~u l horized offi cers as of th e day and yea r first above wri llen This Ag reem ent may be executed in •
cou nterpart s eac h of whi ch shall be deemed an origina l, bu all of which toge th er shall consti tule one
and the same instrument.
C ITY OF ENGLEWOOD , COLORADO
By : ______________ _
Sear s
ATTEST :
C ,ty Clerk -Lo u er ishia A. El l i s
Ced ar Creston e Inc.
(Contractor Nam e)
1255 Alderman Drive
Address
Alpha retta, Ga. 30005
City , State, Zip Code
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1.
SCHEDULE A
OUTLINE OF STATEMENT OF WORK
GENERAL
This Statement of W ork ("SOW ") is made as of May 27 , 20 11 ("SOW Effective Date ") b11 an d
bet,·1ecn CedarCrestonc, Inc . ("CedarCrestone") and the City of Englewood ("City") fh is
SOW In co rpcra tes by reference the Professi onal Services Agreement between the I ·n~ie s
("Agreement"). A ll capi taliz ed term s no t ot herwise defi ned here in shall have tl1 e same
me aning as in the Ag re ement Any specification . design . user requirements document ,
i ;ta ll ati on che ck li st, etc ., attached ne reto and expli citl y referenced herei n shall be part of this
SOW, prov ided such documen ts are in w ri ting and signed by an autho rized represe ntat ive ol
each part y. Any time th e word Servi ces is utilized in this SOW it Is delined as the scope of
wo rk cont ain ed within this SOW.
2. NAME S OF PROJECT COORDINATOR S
CedarCres tone Account Exe c utive Name: Fen ton Pen na ---Address : PO Box 2550 --· ------·· Cltv/State/ZIP: Alu l1aret ta, GA 3000G --·-· -Phone : 877 -733 -4 378 ---------Fax : 877-733-4370 -
~ E-mail : fenton .oenna@cedarcrestone .com
CedarCrestone Proiect Manaaer Name : Heat her T ean ue
Phone : 303 -58 8-992 1
E-mail: hea th er.l eaau e@cedarcreston e .co m
Citv Pro iect Manager Name: Andrea Ara_gon
Address : 1000 Enalewood Parkway
Cilv/State/ZI P Enalewood , CO 80 110
Phone : 303-762 -2386
Fax : 303 -783 -6 896
E-mail : aaraaon@ena lewo odaov .ora
--Citv Billina Conta ct Name: Jeff Konishi
L...... __ Address : 1000 Ennlewood P~~
Citv/State/Z IP En~w oo d , CO 80 110 -Phone: 303 -76 2-2388
Fax: 303-783-6896
E-mail : 1konishi@englewoodgov org
--City Site at which Servic es are to be City of Englewood
-perf~'!_l1_cd 1
:
Address : 1000 Ena lewood Parkwa y
Citv/State /ZIP Ena lewood, CO 80110 -· Phon e: 303-762 -2300
1 <;o rvica r rn ay be perfor med al c1dd,hon,.11 <:.1 11"'!. ;i~ m~y hP. mut ually a~re ed upcm by lhC! Parties .
J . SUMM/\RY OF PURPOSE FOR ST/\TEME NT O F WORK
Services to Be Provided .
The service s to be provided by CedarC resto ne pursuan to this SOW are :
Perform an upgrade asse ssment and da tabase an d applica ti ons upgra de for Oracle E-
Business Suit e Re lease 12 (R 12 ).
Conduc u,sc uss,ons . analys is , reviews . setup , testing , deve lo pment , and de live rab les
consistent with the P,ojec t Own.,1s l 1ip and T~sk Deliv erable Guid eline Table (Secti on 6).
U nless ot herwise s pecified in this agreement or arranged with the assigned consu llants. a
sta ndard work week co nsis ts of four (4) ten -hour da ys Monday through Thursday wh ic h ma\'
include some efforts bei ng performed remote ly. For th e weeks of August 8"' and August 1 S"
M elissa Ftett and Ann Jalandoni may need to wo rk a T uesday throug h Friday schedule so
Cedo rCrestone asks that the City be flexible to accommodate tni s request.
4 . EQUIPMENT AND PROGRAMMING T O BE PR OVIDED BY CITY (IF ANY)
The City ard CedarCrestone proiect team mem be rs will be co-located at the City fac1 1tty.
The City wi ll provide Ceda rCrestone consu lt an ts with reasonab le working space . equ ipment
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and office support . such as VP N, netwo rk acces s, access lo printers and co pie rs as well as •
coordinotion on sett ing up meetings, etc .
The Ci ty w ill provide Ceda rC,e~tone wi th reason abl e access to the ir fac ilities during normal
business ho .,rs and oth erwi se as reasonably requested by CedarCres to ne .
5. OTHER CONTRACTOR RESOiJRCES
'
Bel0w is th e cost estima te, in cluding number of hours and hourly rates , for the Assc,smr nt
pha,se :
) T&M
Resource Est. Est. Total
Phase Name Role Weeks Hours Rate Labor
Project Manager
Proje cts Lead (ProIect Cos ting & I 40 $ '140 $ 5,600
C: Heat tIe r T. Billirn:i , AR ) 1 40 $ 13 5 $ 5,400 --"' l-1nanc Ials Lead (GL , FA , PO , E
"' AnQ ela S AP .CM) 2 ~ $ 13 5 $10,800 ~ Proiects Lead (Project Cos tin g & "' "' Mel issa F. Billinq , AR) 1 40 $ 135 $ 5,4 00 ,q
"' Q: An n J HCM Le ad (HR. OTL , Payroll ) 2 60 $ 135 $ 8,1 00
R•1an S . Technical Lead 1 40 $ 130 $ 5 200
Total for Pro/eel I 8 100 $ 40 500 •
• Tr avel expenses will be billed separately and are nol expected for this proj ect.
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CedarCrestone is tar(l &tir ,y the weeks of Ju ly 11" and 18'" for the R1, As sessment The DBA
hours can be used th,u _;,out the ~c urse or 111<• fc iI project .
For the Pro jects Lead and Financia ls Le~-:! roles , Angela Schoema n and Heathe r Teag ue will
divide the modules to facilita te the sess ions ba se d on what is best for the Ci ty an d the
ou tcome of the pro ject while covering the 40 hours c f time for Me lissa Flell's schedu le
Below Is the cost estimate , including nu mber of hours and hou rly rates , fo r the Upg,ade phase .
T&M
Resource Est. Est. Total
Phase Name Role Weeks Hours Rate Labor
6 .
Project Manager
Projects Lead (Pro ject Cos ting & 6 24 0 $ 14 0 $33 ,600 .. Heat her T. Billi n ,AR 1 40 $ 135 $ 5 ,400 ..,
Fina nci al s Lead (GL, FA , PO, t! "" Ang~S. A P, CM 11 440 $ 135 $59,400
:§-Projects Le ad (Projec t Cos ting &
"' Melissa F. Billin , AR 10 400 $ 135 $54,000 ....
It
Ann J . HC M Lead HR , OTL , Pa ro ll 11 440 $ 135 $59,400
Travel expenses wi ll be billed sepa rately and are not expected for this proj ect .
For the ProJec ts '..ead and Financi als Le ad role s , Angela Schoe man and HE ather Teague wi ll
divid e lh e 111 od1 ,/es to facil ita te the sessions based on what Is best for the City and the
outco me or the project while covering the 40 hours of lime for Me lissa Flell's schedule .
DE SCR I PTIO N OF W ORK PRODUCT ANO DELIVERAB LES
Assessment :
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P HAS E I -P LAN & D IS COVER ·
P ROJECT LAU NCH • Pia nning Agenda -O utlin es I Ceda, Creslone Pro jec t
A~,essment w orl<s hop l Man ag er
rr,eet ing s Cily of Englewood Projec t
Mana er
A SSESSMEN T W ORKSHOPS
Integ ra tion Assess ment I CcdarCrest one Fun ctiona l City of Eng lewood
Workshops Consu lt ants Fu nctional Resou rces
City of Engl ewoo d T ec hni ca l
Resources
ENVIRO NMENT A SSESSME NT
E nv ironment Assessment -City of En gle;-00·:1 Technica l Ceda rCre stone Funct ional
Tec hn ica l and Data ba se nesourccs Consultan ts
Ceda rCreslone Techn ical C,ty of Englewood
Con ,ultant s Functional Res ources
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F IT/GAP S ESSIONS
Modul e Assessment CedarCreston e Fun ction al City of Engl ewood
W orksho s Consu llanls Fun cti onal Resqu rces
D OCUMENTATION
Upgrade Assessme nt Ceda rCreslone Pr oject City of Eng lewoo d • Document Manager Fun ctional Resou rces
Ced d, Cre sto ne Functional City of '::nglewo od Techn ical
Consultants Reso urces
CedarC res l one Tec hni cal
Consu ltant s
Upgrade Project Pla n Ceda rCresl one Pr ojec t
Manage r
Cily of En glewood Pm1ec1
Man a e,
A SSESSME NT C OM MU NI CATIO N
Assessm ent Fin ding s Ceda rCres lone Project City ·of Eng lewoo d Proiec l
Pr ese nt al1on • p resen ted l o Manage r Manager
stakeholders CedarCreslone Fu nction al City oi Englewood
Con su lta nts Functional Reso urces
CedarC res tone Techni cal City of Eng lewo od Tec hnical
Co nsultant s Re so urce s
Deployme nt Stra tegy -Ce darCrestone Proj ect City of Engl ew ood Pro ject • Su111mar12 es how th e sys tem Manager Manager
will be rolled out. Ceda 1C1estone Fun ctional Ci t of [n lewood
DEi IVERl>.BLE -DESCRIPTION OWNERS CONTRIBUTORS
Consultants Functional Resources
Ounng th e courso o f the project, CedarCresto ne Technical Ci ty of Englewood Technical
th e c ,t y OBA will nGed lo add Consultants Resources
mandatory pa tch es that are
availablo for tas ting as part of th o
project The co 11 st1lrants will oe
requ1;1s t111g t/,ostj µc1tches that are
recommended for (lxcs during the
pro1 ec / The mandatory pa tches
w,/1 need to be incorpo rated and
tes ted pn or to going into the :f"
1tcrat1on for Integration Testing .
Productio n Support Stra,egy -CedarCrestone Fun ctional Ci ty ol Eng lewood
Outl ines approach for (;onsultanls Funct ional Resource s
production support needs CedarCrestone Tech nical City of Eng lewood Technical
Consu lta nts Resources
Knowledge Transfe r Plan -CedarCrestone ProTecl
Defines knowledge transfer Manager
approach . Ci ty of Eng lewood Proj ect
Manager ---Commw .. : · .. on Plan -Outl ine s CedarC resto ne Project
comm un icat1on approach and Manager
a ud iences . City of Englewood Project
Manaaer
Environme~I Strategy -Li st s City of Englewood 0!:!A City of Englewood
database environments Functional Resources
required City of En glewood Technical
Resources
With the reduction of CCI OBA to
10 hours of remote call s1Jpport,
th es e strategies (En vironm en t and
Patch and Fix Stratogy) need to be
developed and executed by th e
C,tyOBA
Development Sta ndards -CedarCrestone Technical City of Englewood Tech nical
Details standards for Consultants Resources
developing custom code .
Migra tionNersion Control CedarCresto ne Tec hnical Ci ty of Englewood Techn ical
Strategy -De fi nes process for Consulta nts Resources
_!!li,g ra tin a obj ects .
Pat ch and Fix St rategy -City of E, glewood OBA City of Englewood
Defines guideli nes and Fun ctiona l Res ources
approa ch for appl ying patches City of Englewood Technical
and fi xes . Resou rces
Bat ch Pro cessi ng Strategy -CedarCres lone Fu nctiona l City of Englewood i
Summa rizes ap proach and Consultants Funct ional Resources
method for balch processi ng . CedarC res lone Techni cal City of Englewood Tec hn ical
Consultants Re so urces
System Documentation
Tech nica l Specifications -CedarC restone Technical CedarCrestone Fu nct ional
DELIVERABLE -DESCRIPTION OWNERS CONTRIBUTORS
De1a 1ls technical requirements Consullant s Cono ult nnhs
and design for an y Clly of Eng lewood F unctional Ci 1y of EcJlewood Tech'1 ical
custom iz ation. cuslo m reports , Resources Res ources
interfaces and conve rsion . ···--Te st Plans -Details lestmg Ce darC1~s tone Fun ct ional Ce darCreslone Te chn ic~
approach and proced ures. for Co nsultants Consultants
each l est cycle City of Englewood Fun ctio nal CedarCrestone Project
Reso urces Ma nager
City of Englewood Technica l
Resources
City of Englewood Project
Manaaer
Tes t Cases -Ac1ual data Ci ty of Englewood Functional CedarCrestone Funcl 10 nal
values lo enter 111 E-Business. Reso urces Consul ants -Devel opment and Un it
Test ina
Customization s . Rep orts . and Ceda rCres tone T echnical City of Englewood
Interface s Cons uhant s Functional Resource s
Ci ly of Engl ewood Techn ical CedarC'ccs l one Fu nctional
Resources Consul tants ,__ ,~· •.' ... \ PH ASE IV -:-°\'E ST & TRA IN '· .'!r~~. ..
Tes C YCLES
~ ----·. Completed System/Integration Ceda rCres tone Functional CedarCrestone Te chn ica l
Testing Co nsultants Consultants
C it y of En g lewood Function al City of Eng lewo od Tec hnica l
Reso urces Resou rces
Completed Acceptance Testing City of Englewood Functi onal Ceda rCrestone Functional
Resources Consultants
I FullyTesled System
City of Englewood Technica l CedarCrestone Tech ni ca l
Reso urces Consultants
City of Englewo od Fun cti or al CedarCrestone Funct ion al
Resou rces Consu lt ant s
City of En glewood Techn ical CedarCrestone Technical
Resource s Consult ar.ts
TRA ININ G DELIVERY
Additional Project Team City of Englewood Training CedarCres tone Fun cti ona l
Train ing Reso urces Con sult an ts
Ci ty of Englewo od Funct ional
Re so urce s
End-User Trai ning City of Englewood Training Ce darCre ston e Functiona l
Resources Consulta nt s
Th e func ti onal consultants wilt C ity of Engl ewoo d Functi onal
pro vide th e R 12 work sessions Resources
prese ntation s as a stan in g pom t
tor the tra mm g as well as gwda nce
on exercises as appropnate . Th e
City 1s re sponsible to complete th e
material come nl a nd th e
consultan ts will del,ver a trainino
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7.
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oeL~vERABLE -DESCRIPTION OWNERS CONTRIB)JtORS
ses ~"'" ta the pro1ect team as a
•1,·~,-,1r.g " example. The Ci ty w,11
than 11 •w th eir se le cted tra in ers to
del,"er /lie ro ma imng tra ining .
-PH ASE ,V -DEPLO Y & OPTI MIZ E .. ,.
':,.,, ,"I
PRODUCTION CUTOVER
PREPARATION
01tcve r Plan -O utli nes tasks CedarCresto ne Fu ncti onal
to c ,Jm plele prior to go live Co nsultants
CedarCrestone Techni cal
Cons ult ants
CedarCrestone ProJect
Ma na ger
City of Englewood
Functiona l Resource ,
City of En9lewood Technical
Resou rces
Ci t y of Engl ewood Proj ect
Ma naQer
Producti on-ready Environment City of En gle wo od Tec hn ical Ced arCrestone Tec hnic al
Resources Consultants
CUTOVER TO PRODUCTION
Fina l Product ion System Ci ty of Eng lewood Tech nical CedarCrestone Technical
Res ources Consu lt ants
City of Englewood Functional CedarCrestone Functional
Resources Consu lt~nts
PRODUCTION SUPPORT
Functiona l Support Ced arC re stone Fun ctiona l
Consultants
Ci ty of Engl ewo od Functional
Resources
Te chnica l Support CedarC restonc Tech nical
Consultants
City of Englewood Tec hnical
Resources
Project Mana ge me nt Support Ced arCrestone Project
Manager
City of En glewood Proje ct
Ma naoer
SPECI A L TE RMS IF ANY
The City shall be respons ible fo r th e ove rall project management . the technical infrastructure ,
and support du ring t he as sessment includi ng , wi thout limitation, knowledge a nd expe ri e nce of
t he operat ing environment and databa se . Th e City s hall be respon si ble for the tec hnica l
architecture design , Jeployment, performance tuni ng and ,:o peratio ns to s ,pport th e Softwa re
inc lud ing , wit hout lim itation , serv er hardware , databa se pla tfonm, ope ra tiona l proce d ure s, an d
netwo rking .
The Cily shall provide inpu l , review , and part1cipat1on during performance of the Services ,
in clud ing , without lIm It atIon , requirements gathering, de sign , working sessions, and day -to -day •
engagement tasks . The City shall ensure that its em ploy ees make ti n,e available, and provide
CedarCrestone personnel acces, to key users and technical personnel within th e Ci ty's
organ ization as it re lates to the performance of Services.
The C1ly wil l ded ica l e a sufficient number of its internal resources to the project and th e
functional and technical statt will be full y co mmitted to the project . T he City project personnel
will pa rti cipate In accordance lo time allocation stat ed in the proposa l and will remain assi gned
to th e proJec t as long as they remai n active employees . The Coty resources that are fully
ded ,ca 1ad to the project will be relieved ct their cu rre nt daily tuncti ons . The City reso ur ces wi ll
have the appropriate skill sets, be avai lable as req uired , and be empowered to mak e decisio ns
reg ard ing the system configuration and operati on of the E-Business appl ication . The City
project personnel will be highly k~owledge abl e of and experie nced with th e project tasks they
are asked to perform relat ed to the . · orrent systems
Tl'e City will implement change s in Pro ducti on with Consultant assistance . The City assumes
the re sponsibility for support or maintena nce of Oracle li ce nsed software . Cons ulta nt will
provid e the City wi th gu idance to mod ify existing business processes instead of cuslr,n•. ''''1
th e software where appl icable .
The City sha ll pay for the Serv ices in the man ner and within th e amount of tome agreed to by
th e P~rties in this co nlract.
In addition to the wa rranty in Para graph 13 (bl of the Agreement, Ceda r Crestone warrants
that its perfo rma nce shall be in accordan ce wi th industry standards , its employees and •
co ntractors are capable of performing Ceda r Crestone's obligations under this Stateme nt of
Work and that c.edar Crestone will com plete the work ii agrees to undertake , consis tent with
the t,,rms of the Co ntract and Statement of Work for th e City's Rt 2 upgra de and makes no
furth er warranties, ex press or implied .
8. MODE OF PAY MENT
Ce darCrestone shall provide the City with the advice and co nsultation sel\lices out lined herein
("the Services") on a time and materia ls basis . CedarCrestone shall send semi-monthly
invoices to the City , payment of wh ich shall be due th irty d::iys after the invo ice date . Each
invoice will includ <! a deta iled breal:down of tim e and cost by consultant. All payments must
be approved in writ ing by the Ci ty's Project Manag er . Disp uted amounts will hand led per the
Agreement, Sec tion 4 . Invoices and l'ayment. To the extent , if any , that CedarCrestone has
estimate d th e ti me or fees requirec1 to pertorm a y services , these figures are based on
ave ra ges of pnor eng ag ements and the pre limin~ry information co ll ected thus far from th e
City . CedarCreston e due s not guarantee such est imai %.
9 LOCATION OF Wl 'RK FACILI TIES
Remote work will be ,':>nducted by Contractor at the lo :atio ,, of the assigned co nsult ant and
on site wo rk wilt be perio rm ed al the City fa cility listec bel ow .
The Ci ty will provide th e City office space and support as it agrees may be appr~p riate, at its
1000 Englewood Park way , Englewood , CO 80110 facil ity. •
• 10 AC CEPTANCE PROCES S
As Co nsult&nl completes th e deliverable s , 1t wil l present th e City with an Accepta nce
Certificate (Attachment A). W ilhrn fou r (4) business days following rece,pt of the deliverab les
an d Acce ptan ce Ce rtifi cate (the "Acceptance Period "), th e Crty shall ind icate rls acceptance of
such deliverables by signing the Acceptance Cert ifi ca te and ret urning it lo Consultant (the
•
• Acceptance") or , 1f the City does not be li eve the deliverables are acceptable , th e City will
notify Cons ult ant in writing of the basis for its rejection . If th e City does not accept or re1ecl
the Acce ptance Certi fi cate with in such Acceptance Period, CedarCrestone will have
au thorizatio n to present a change order if the project schedule is delayed by nonconformance
to th e Acceptonce Period . If th e City rej ects any deliverables :iresented by Consultant , th e
written reject ion notice shall specify the basis for the City's determination that the del iverable s
are not acceptable . The Con su lt ant wi ll have four (4) business days following re ceipt of the
wntten re jection notice to resubmit th e Acceptance Ce rti ficate The Acce ptance Pro cess will
repeal until Accep tan ce occurs.
CHANGE ORDER PROCESS
If a change lo lhis , ta tcmenl of work is requ ire d, o Chango Orde r request (A ttachment 8) w ill
be the veh icle ror communicating the chang e. A Change O rd er req ue st will be submitted to
the Project Ma1ag er of the requesting party who wi lt review the propo se d change and
determine whether to submit the request to th e oth er party The City and the Consultant wi ll
rev ie w the proposed change and recommend it for further in vestigatio n or reject it. If
recommended for further consideration an 1r11,estigation wi ll det ermin e the effect that the
implementation of the Change Order wilt hava on pricing, schedu le, and oth er tenms and
condi tions of th e Agr,;,ement .
A wri tt en Change Order must be signed by both the City and Consultant Projec1 Manag 8rs to
authorize imp lementa tion of the investigated changes . Until a change is ag reed upon in
writing , both parties will con tinue to act in accordance wi th the latesl agreed upon version of
the SOW CedarCrestone wilt only re ly on Change Orders lhat follow this established change
order process .
T he offer set forth in thr s SOW and in the Agreement is valid onl y through June 30 , 2011 and in the
event such documents are not executed by such date. the offer is resc inde d , and al l terms are nu ll
and void .
IN WIT NESS WHEREOF . pursuant and in accordance with th e Professional Services Agreement
between the parties hereto dated _______ , 2011 , the parties have executed th is S tat ement
of Work as of th is ___ day of ________ , 201 t.
CITY OF ENGLEWOOD , COLORADO
By : ________ _
Ga ry Se,1rs
T itle: Citv Manage r
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Titte:Denma~?'~