HomeMy WebLinkAbout2011-06-20 (Regular) Meeting Agenda PacketI.
3.
4.
5.
Cal l 10 O rd er.
Invocati o n.
Age nd a fo r th e
Re gul ar M ee tin g o f th e
En glewood C i ty Co un ci l
Monday, Jun e 20, 2011
7:3 0 pm
Englew o od Civic Cen ter -Coun ci l Ch,1m bers
1 UUU l:nglewoocl Park way
En glewood. CO 80 11 0
Pl edge o f All egiance.
Roll c ,11.
Co n sid eration of Min utes of Prev ious Sessio n .
a. ~\inu res fr om l h e Reg ul ar Cily Cou ncil M ee ting o f Ju ne 6, 20 11 .
6. Recogniti o n o f Sch eduled Pu blic Comrn en l. (1 his is an oppo rlUnity fo r the pu b li c to ad dress
Ci ty Coun c il. C un c1I m ay ask qu es ti o n s for cla nf1cat1 on, bu t th ere will no t be any d ia lo gu e.
P l i:>ric;P li m it y n ur p re-c;Pn t;:i ti n n tn fivP m in tt tes .)
a. Randy Egan w il l b e prese nt to p rovide an up d,1 te ,ega rd ,n g the RT D p ark mg ex p ans ion
prnp oc;;}I nor th nf lllP Fng1P.w onrl c;1;1 1in n Par k-N-R,r!P.
b . Cl arold Morgan , Pr es,den t o f Ken t Vil la ge Assoc ia ,ion, w il l b e prese nt to ad dress City
Co u nc il regardi n g Ken t Place.
c. (r,1 ig Cah en, Pres id ent o f C ah c n Arch ncctu ral G roup an d 1h e c o nsul1 in g ar c h it ect fo r
Ken l Vill age Associatio n, w ill be prese n t to add ress C ity Council rega rd111 g Ken t Place .
d . Ry a n La ird w ill be presc nl to ad d ress Cil y Counc il re g,1rdir1g ine4 l1 it ab le w.a t~r and
sewer b illi ng pract ices, l,1ck oi w.11 er co nse rv atio n, and misi n formatio n tha t ha s
perp etu ated th ese p robl em s.
Please note If yo u hJvc .1 disa b1 l 11y and nee d i\uxil ary aids 0 1 se rvices, p lc;~c noti fy l hc C ly o l En i;l 2wooci
f3 0 J 7&:?.2 405\ at 11!,l!t l 48 houis in advance o f when :sc1v Icc~ .ire :1ccdcd
En HI C\'-'Ood Cit} Co uncil Agenda
June 20, 201 1
P;Be 2
7. Rec o gnit ion of Unsc h ed ul ed Pub lic Comme nt. (Thi s is an o pp ortunity for the public to
add ress C ity Counci l. Council ma y as k q ues ti o ns for cla rifi c at io n, but th ere w ill no t b e any
di alo gu e . Pl eas e limit your p re se n1 ati o n to three minutes. Ti me for unschedu le d public
comrn ent m ay be limited to 45 minu tes, and if limited, shall be conti nu ed to General
Dis etrssio n.)
Co un cil Res po nse to Public Co mmen t.
8. Co mm uni c ati o n s, Proclam ati o ns, and Appo in tm ent s .
.i . Lett er fr o rn VV illic1m Sk inn e r annou nc ing h is re sign ati on from the Cod e Enfo rc e m en t
Adv )<,l ~f'\• C u 11 111111t t-e .
b. A reso lutio n appoin ting An ge la Sc hmit z as an Associ ate Judge fo r th e City of
Fn elewon rl ',; Mu nic ir,,I C o urt
The H o 11 0 1ablc Jud ge V i nce11t Att:nc io -.v iii 5wc:cl r i11 Angela Sc hr nilL .i s ,:u 1 Ass o ci ate
Jud ge for th e C11y o f F.nglew ooct ·s M u111c1pal Co urt .
9 Conse nt A ge nda Ite m ~.
J . Approv,1 1 o f O rd ina n c e s o n firs I Rea d in g
Co un cil Bill N o . 34 -Reco mm endat ion fr om th e Elec t ion Comm ission and City
C le rk 's O ffi c e t o ad o p t a b il l i o r a n o rdi n anc e a pprovin g ;in Int ergovern men ta l
l\gree m ent w ith Arap ah oe C o unty for th e Nove m be r I , 20 1 1 Coord inated
Electi o n. Staff Sources: Frank Gryg lewicz, Director of finance and
Adminislrali\'e Services and Lou cris hia A. Ellis, Cit y C lerk.
Co u ncil Bill N o . 29, d p p ,uv in ~ a M ~111 u 1a11 clu rn ui U o d t:r~ldlld in g wi 1li th~
U nit ed Sta te s Ma rshals Se N1 ce au tlio nzms tnglewo od's p art 1c 1pa11o n 1n th e
A dam Wa lsh Tas k Fo rce.
ii . Cou ncil Bill No. 30, auth onzi ng th e Englewood Po lic e D epar1m ent I v apply fo r
,1n d accep t fundin g fr om th e Offi ce o f Ju sl ice Pro g rams Bu 1ea u o f ju stice
Assistance, 10 ass h,1 w ith th e cos t o f pu rch asing b u ll e1 proo f ves ts
iii . Co un cil Bill No. 3 1, acceptin g a grant fr om the Stal e o f Colorado Econo m ic
Dev elo p m en t C o m n1i ss io n to fu n d rn ,.1rk e1ing and a dm inislr at ion fo r th e
Ara pa hoe Cou n ty (n •erpri5e Z one.
iv . Co uncil Bill No . 33 , ap pr o vin g a Use r Agree m en t w ith th e Colo rado Bureau of
In ves ti gat io n fo r pa rti ci p at io n ·, th e Col orad o Crim e l nforrn a1i o n Ce n1 e r an d
Na tio na l C rim e lnfo rm .11 1o n C<!nl er Crim in al lu stic e In fo rma tio n System s
Plc,tse nole: If yo u have a d1 s,1b 1!il } .rnd aced ,ur~1h.iry a•ds o r se rvices, pl e a~ no tify thl' Ci ly o f En glc .vood
1JQJ.76 2·2 ·l05 \ at l!!ast 48 ho u r~ in ,1dva ncl' o : wh l''l ~er,.ices .U l' nccdi!d .
Englewood Cit y Co un c1 I Agen da
June 20, 10 1 I
Page 3
c. Resol uti ons and M otions.
I 0. Pub lic Heari ng Items . (No Public H ea ring Sc he du led )
11 . O rdin an ce s, Resol uti ons and Motio ns
a. App roval o f 01dinan ces on Firs t Read in g.
b. App roval of O rdin ances on Seco nd Re ading.
c. Reso lut io ns and M otio ns.
Recom men da11 on from lhe Community D evelopmen t Oepa rtm enl to adop l a
reso lut ion recomm ending a m oratori um 0 11 the iss uance of certa111 bu ildin g
r Prn 1it s in the M l /.R., R rnnerl r n rt in ns o f the 3 200, 3300 .ind 34 00 blocks
o f So u lh G rant Str ee t and the 3200 bl oc of So uth Sherma n Street. Staff
Source: Alan White, Dire ctor of Commun it y Development Department.
ii . Reco mm en dati on from 1he Publi c v\'o rk s D epa rt ment to appro ve , by m ol io n,
a o nsuuc tion con tr ac l for th e U nion Ave nu e Ond ge Re p a ir Projec t. Staff
reco mmend s awa rding th e co nt rac t 10 th e lowes t accep tab le bid der,
Tec hn ology Cons tru c tors , l•1c., in th e amo unt o f S I 60,3 I I . Staff Sour ce:
David Henderso n, Enginccring/C.ipital Project s Admini strJt or.
12. Genera l Disc u ssion.
a. M.:iyo,'s ChoJCe .
b . Co un cil Mem be rs' Choice.
I ]. Ci ty Manag er's Re po rt .
14 . Ci ty A tt orn ey's Repor t.
IS . Adj ournm en t
Pl ease no te: I( ~ou h,wc il disab 1hty and ne ed auxili,1,y aids or ~crvices, ple,uc no tify the Cit y o( fnglcv .. ·ood
1)03-762 2•1051 .1 1 IC,lSI 40 hUU/?) in ,ld\,lll(C o f w h e n Sl'IVl~C?) ,UC nceclc\/
• SAVE CUSHING PARK:
•
The below s lide was presented in December 2010 by Mayor Jim Woodward
First Tier Suburbs Committee Meeti ng at th e Congress of Cities (December 2010)
Dunng the Cong ress of C ities the F1r5 1 T ie· Suburbs Council discussed common cha ll enges fa cing thoir
communI1Ies Presenta tions covered rede~elop me nt opportunities of Trans it Oriented Deve lopmen t. as we ll as now
ways h.> unpro,·e the appec1nmce of ne1ght:orhoocs Small group d1scuss1ons fo ll owed on a number o f l opics
·r ,ans1t Or ,en ted Ocvoloprncn l. Jim Wood .... ard, Mayo r from Eng lewood.CO'
Slide num ber 22
Converting the north lot to residential and adding
park i ng east of City Center is the polar opposite of
expanding the existing lot.
6a
!Save Cushing Pa rk
.,_. E " g t e w o o d P a r k s e n o R e c , • e I I o n M a 1 : • r P I o n ~~~--------------------------
Facilities in Englewood
SU I\.• y respondents were given a list of
available recreation faciliti es and park and open
space features . They were th en asked to
indicate whet1,er th ere are too many, enough ,
not enough . or that th ey had no op inion of each
ty pe of fac ility and/or feature in Eng lewo od to
meet the needs of them and their fam ily.
When the data was analyzed to exclude th ose
who did not have an opinion , whic h focuses on
th ose peo ple who are assumed to know enough
about the fa cilities to have an op inio n, the
resulls show that the top six fa cilities that
people fe el are lacking in Englewood are
1) bike and pedestrian trails , 2) paved trail s,
3) central ized neighborhood parks ,
Oth e r interest ing resu lts from thi s~,. stion
inc lude th e following :
People who have children in their
households were more likely than those
who do not have children to Indicate
there •''" not enough :
✓ Na tural su rfa ce bike/pedestrian trail s
✓ Picni c fac ilities
✓ Ind oor warm water recreational pools
✓ Ou td oo r re cre ationa l pools
✓ Pu bl ic gyms
✓ Cl imbing walls
✓ Out door lap/c ompetitive pools
✓ Tennis courts
✓ :;;~cor 1ap/compet1t1ve pools
✓ Playg roun ds 4) performance areas for activities such as
"-. co nce rts, 5) pi cnic facilities, and 6) large multi-
~mmunity parks .
Figure 3.1-2.,_~oi Enough of These Facilities In Englewood -Of Those With an Opinion
I □ Not enough I
I -~-~--+------,I
0% 10% 20% 30% 40% 50% 60% 70 %
% of Respondents
3-22 September 2006 Chapt er Three
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Jun 1 '4 l 1 06: 06p
KENT VILLA(iE-ASS&eIA T70N
EN(iLEWOOD, C0L0RAVO
llOAA.D or DIRECt'OAS
Hc,,ryGoldstt'n
Fnln:z Humrd
O'-"',oms
UrdakaJddl:a
ArdrP..aMallen °""".,_, --
!J'FIC&S
O.arold Morgan, P~
HrmyGrJi:~,V,a,~andltcanMt
N'dtt1 Milllt!r\ Seatary .
MEMORANDUM TO: Kent ::u:gfir''f't'~~
FROM : Clarold Morg~\}J-'U ~
DATE : Jw10 10,201 1 • '
SUBJECT : Ken t Place
Background. As you know from the last Ncwslen~r and our di scussio n al the
201 J Annual Meeting , the City Manager. Gsry Sear.;, and tbe City of Englewood Communiry
Di:vclopment staff hu taken th e po::.;tion th at the City wi ll not ilpply .. dc::.igri sUil1tl ard.s " to th~
Kent Pl= deve lo pers' plan s to be submit1cd for building pemtlts. The city staff ha.s told us that
it is no t concerned witl1 the quality or architecture of the projs-ct, and the director of Community
Developmen t tlat ly slated the stJtff' would !pprove "e three storJ c·indcrblo ck apartmen l bui lding
wi th casement win dows e.nd ahuninwn awnings" ifit is presented th.ru wuy.
In other words, it appears at this point Iha! all of the meetings an d discussions
since 2004 that oddre,sed the quality and design of the finished Kent Place project = essentially
"out the window," and the staff is willing to opprovc virtually any plMS tl1e deve loper submits.
as long as the buildings fit in the PUD footprint ond conform to the bulk plane standards . Tir::rc
will be no >111!fuvcr.;ii;ht on qunl ity or design iCl/1c suffruss its w•y .
This isn't w:x:cptable.
Now What's Going On? On Moy 24, we wrote a lcrtcr to th~ Ciry Manager thai
outlined our co nccm about this si tuation. A e-0py of that letter is onachcd for your information.
Mr . Scars replied twv days bter, on May 26, that "I will review your 1equcsts with swfT and will
forward a dcll!ilcd resp onse as soon as I have finished that revi ew." We have not heard from Mr.
Sears' sinc.c th en:
~? Th , nex t meeting of the Englewoo d City Council is on Monday,
June 20 al 7:30 p.m. in the Englewood City Counci l Chamb t'l'S. We noed to gtt our message to
Council (which approved the sit e pl an in the fi rst place) that desi gn stan dards the Council
appro ved do 11Jlply to th e project snd must be llj)pli cd by the stoffbcforc building pcnnits =
is~ued .
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J u r1 I ◄ I 1 06 : 06p
K.tnt Village Homeowners
June 10, 2011
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'lbe message nan be delivered in scvcraJ ways.
First, Asso .ietion officer{s) Md ow architects will appear al tile meeting on Jun e
20 Wld prcseot testimony . You arc a lso cncouni.ged to anend the meet inf,. and -if you wish to
·do so -to spcllk to ,unci l. (You'll need to sign in on the anendancc sheet and ind icate your
intention to speak at tile meeting. ) Speakins isn't as importnnt a., yow presence 31 1bc meetins
10 show support
Second, we need as many wrirre.n expressions of concern and opinion ar possible
to be delivered to members of City Council b,Jore the m,eHng, sn thaJ CouncU rr.embus wt/I
realize that rl:e owners of Ken t Village. and the surroundin g community art conct!rned Q/ld
expect promises made 10 be promises k,p/ and IM des ign standards met.
Could you please lllke th e time to CtllJli.l or mail your thoughts and comments to
City Council as soon as possible? Bel ow is a compil ution of brief. ono-,cn:cucc comme nts that
reflect the contents of the lener we 've uheady sent If yo u og,ee, yo u can use on e sentence , or
combin e scvernl sentences or convc.-rt the lh.oaghts to you r own words. Th: Council members'
eddresse!. nre RI the end of the comme nt shCCl
Yout commeuts shoulcl be de livered someti me I.hi s com i~ week, as earl y as
po ss ible befo:-e the meetin g on Monday, June 20. ·
Summary ofCommenL'i. Ht:rc are ideas th.nt you might use, if)·Ou aUC'C w :th the
tl,oughts .
"'lni.s d~/oper Nu mode promls&J 'O\llfrlht past 1ewra/ years to c,~Q/e ofirsr cla.t.,
,uidential drvelop~nl. Now , 1 learn t/"11 ,he city htu no inre11tinn o/6nfordng tho.it
promisu. Couricil rmu:ls to .,top "''ha/'s going on.•
.. Wt though! the pla,,ncd unh devclopmc.,1 de.scrib ed an upscale project lha.t lfould
t11hance property va/1/eS in 1M area. HDYe _;t(lU chang,:d yt:r.a mind' Garden Yariery,
dlme-o-dazen apartmmCJ are not equivalem lo hcrury t.cNnhorm.i."
"How can you ignort rite spe c/fa: des ign vo.iues thaJ Jre in 1ht PUD filing? Wt 'rv told
the city sluffwon 't appty dl'.sign .uandarC al all."
"Ju.rt because the. dl!Vtlupcr can ·, dcl,ve, or. ilJ promlst.J to build a ftnt cJass
deveWpment at Kent Plaa, do ycm ch/11k. tha chcapenJng thr da;gn lo aparuncn1 fl!ll ta.l.,
is o.k. aJ the upcruc oft.Ju: ntrrr1unding wmmunlly?"
'The tlevelopu i.J irJ ti~ bus lm:..u of taking risk,/or oprojit. rht cos, ofrhe economic
down tJJm should~~ the d~lopu ·s. Ju.st btcawse ii can ·1 afford to buJld UUJ upsca.le
1uwnhD mes II promLscd, why 1hlft the burden 10 u uroimdin g homeOWners ar.d soddlt tht
neighborhood an d En;:/c ll'ood ..,,,ha medior:re product?"
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Jun 1 ~ l l OG : 06F
Kent Village Homcowneis
Jun e 10, 2011
p,gc -3 -
"1Yc undcntand that the PUD for Kc.'11 Pin~ co,,talru Jp<cifl.c dc..sign slandardJ 1hat
must be saii.sfied in order 10 obtain a bu il.:Jing permit. Col.lnCil needs to tlWJ a close looJc
m the stajJ'J refa:sal to apply thru t! standa,ds and dl!prt:cia/e tht! community's property
values.•
"The hmm of collSJnJc/Uln arc awfa/, I noticed that In< City rtStr/ct,d Xcel Enef'J(J 10
work this monrh nezl do er ID Kent Place fr om 8 o.m. to S pm Monday through Frufayand
only fnfrequtndyon weeknds. Why iJ this collStruelion p-ojed given the ,.:ma ha-.us?
11:t,1 ': absol111 ely unfair. "
"Befo~ tht! Ctry iss~ building permilsfor Kent Place, aJ oureltcted rtprest nrwives
please be suro thaJ the devcJop t:r dellvtrs lht! high qualirydcsipud p rojccJ It promi.Jtd
We hear rhar wt 'rt s/lding fromjirs1 class to run-of•tht ,rrill, and rho City s1aff is parry ro
theschtmc,"
"I saw a copy aftht planned 1mil dew:lopmtnt popus. In ont place it says, .. rht
individwl IDffls all/ be large and airy and a;s optn 10 vitw.i a poSJiblt with upan:s1v t
windows 10 conrra.rr ta Iha .m icco otcriors. S1ecply sloping r<Y,fa wl1h projecting
cornicu will complemeril the European/eel 10 1he arch11ecturc. taldne clues /sic] from
I.he Un;ver.sity of Denver and nearby l"t.Sidtnrin/ comrrrunirits , " From whal I hear. 1he
c:,qrent 1ketd1es are a lo,ig wa,,from tM! ducrfptfo11 . w~ naedcit)' cowu:il 10 step In
and Jtralg htt n out tllii mt:s.s before il 's 100 /ar e."
Addrc.ssr,,. Plei1se em ail or regular mai l your though to Council at the followiok
eddrcsscs. Send one to each if you can.
Rick Gill it, Englt.<>000 City Council , via email , r<rillit@eoglewogd 0 o.'!'.,Q[g _
Joe J:ffcrso n, Englewc-i0d Ci t)· Co w1cil , via email. iieffC(S()1l(@c nP.lcwooJ:<oY&.m
Bob McCaslin, En~k.we,.,u Cit, Council, vie email , bmccaslin@en&lewoodgov,org
Liodn Olson, Englewood City CounciL via emaiL LOlson@englcwoodgov .org
Rzmdy Penn, Englewood City Co unc il, vi11 email, rpcn n@enP.lewoodgov .grp.,
Jill Wilson, Mayor Pro Tan, Citf of llii~lewood, via emaiL iwilson@cnglewoodgov .org
Jim Woodwuni, MAyor, City of Eagle wood, via email, b_YOOdward@enlllewoodgov .01:&
The mai liog addr03s for nl l Council monbcrs is :
(Co ur.cilm,:mbct's ruune}
Englcwuod Civic Center
1000 Eng lewood Parkway
Englewood, CO 801 10
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Jur, 1 -. ll 06:06p
BOARD OF D:R£CTORS
HenryGad!I,~
rnra tlumncl
0,.0>).'W ..... _...
ARl,aM-a..oOl-
l..ooNrrdrl1nl
KENT J/ILt.A<iE '4SSOCM T.f'ON
. ENGLEJU00Q, C0L0'R//D0
Moy 24 , 20 11
OFflCfAS
Oarolc~,Pn!slc)ert
th:rry Gdd:steln. Vite PrcslOent 1100 Trcas:um
A.r\:lrt,l Mll1Jeri,Socr1!:tar,o
Gary Scars, Cil)I Ma r.ager (via email • •sear,;@cnelewoodgoy or•)
Subject: Ke nt Place Dcvelopmcnl May 12, 20 1 I Publ ic MOCl ing
Deru Gnry :
'The May 12 public meeting with you anrl your staff was helpful in
und er,;tanding the staff's view oflhe s111tus of1he Ke nt Place development plan. Th e
staff staled that there is no approved si te plan as of the dale of th e meel ing, nnd thnl, nfter
review by the Ci ty 's design review team, th e ne xt step in the process is su bmi ss ion by the
devdoper of plans for bu ilding pennits . A mem ber of the planning s1afT indicated 10 our
coom,ltant in mid -Apri l, among other thing.,, tl1 a1 there would be no further notice or
public invo lvemclll in collllec lion with either lhe comm ercial or resideotial ~esign or
construction. Mr. Whil e express ly st.,tcd dunng lhe May 12 meet in g that lh e Ci ty has no
des ign 5tandards for re si dential conslru cl ion and that, if th e residential developer submitS
plalls that are contained within th e PUD footprint and confonn to the balk plane
requ irements of th e PUD, th en the plan s would be opprovr<l, ev en if th e proposed de,i ~•
is a "c i.ndcrb luck struc ture wi th cascmenl w;ndows and alumi num llwnin gs ." There aN
several reasons thot we do not •Nee with these procedures an d policy .
First, the position tak en by the City oppcars 10 be inconsistent with
di scussions with Con1inuwn , testimony before the Plannin g Commission, testimony
before the City Counc1I and discussions with Ll1c Ncigh borl,ood Ad,isory Group Hil d
member,; of th e community dur in g th e pas t fiv e ye,rs o f plan ni ng for the Kent Pl ace silc
developme nt . As slated in th e May I, 20 I I letter 10 you,
"In March , 201 I , Continuum distributed 10 the Advis ory Group a jointly
de ve loped set of o bjeaives !hot in cluded "a ne ighborhood feeling presen t in
other Continuum proj eclS ... "; "architectural ~csig;r approp ri ate and,
co mpatible with En glewood and Cherry Hil ls Village:" ·~o.rm. inviting
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Ju n 1 1 II OG:0 7 p
Mr . Gary Sears, Ciiy Manai;er
May 24,201 \
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malerials;" striving 10 maintain or enhance adjacent property values in Kent
Vtllage, Hampden Hill s, Cherry Hills Heigh .;: o.nd Cherry Hill s Vi lla ge;"
and "well designed facades on oil four exposures ."
Jfthe staff position is in fa cl foll owed and permits are issu ed witho u1 design oversight or
further community involvemenl , then the joint efforts of th e co mm un i!)' (and the
deve loper) are a sho.m . That standard allows the devel oper lo give assurances wilh
rcspecl lo design •nd qunlily to your stall', tho Planning Commi ss ion , lhc City Council
and the commtmity with impunily , because lhcrc is IO be no forum !O rnoicw and discuss
whether or nol the plans submined for permi t by the developer conform lo these
assurances .
Apparently, the devel opers · plans arc to be approved, as wc were I old at the
May 12 meeting. "without design review." Tbi s result simp ly does not reflect the
inducements of the develo pe r, the expc,:tation s of the community or the requircmenls of
the PUD. Among other thin gs , ~,e PUD contain s contains des ign suutdlirds th•~ wider
Otcse proced ure s, will be completely ignored.
Second, ii appears the.t lhc stoffp os ilion is in conflict with tl1 c cxpn...--ss
provi sions of the PUD that requires, among oth er lhings , that
"Applicant sh.all submit specific design elevation,, !isl of primary m.ateriols
aod a color board for the ex terior of the bui lding s al least 30 days prior lo
the issuance of the firs t building permit fp• Ute project"
Despite the bifurcation of ow nership of th e si1 ~ ir. D :ember 20IO, the PUD remains a
siogl• document governing dr.,elopment of Kent l'l~c •. Accordingly, design elevations,
materinls and a color board fa, the ero . • ~ro icct -both co mme:-eial and resideotial -arc
requ ired before any builcli ng p..-miits an: ,ss ud for an y part of the site . The staff's
position rc gutding des ign review directly co nltnd ius tl1c spirit o.nd express longuogc of
the PUD.
Our Mny 12 mee ti ng seems to confirm the obs ervati on in the May 1 letter
that "[i]t now appears lhnt we are asked to trust that the pun:haser of the residentia l site ,
an apaitmeot developer selected by Continuwn, wil l conform 10 these invit;_ng as surances
made by Continuum, witho ut an opportunity 10 see or comm ent on detail s .,fthe project
and confirm that the produ ct conform s to the promi ses ." According to your staff, !h e
plnns are LO be appro ve d withou t des ign review or f urther commu.nil)' inpUL
Ws respect ful ly requ est that you revisit the s1aff pos it ion (sJ.e.led al ow last
meeting) dcn ·,ing th.at there ex.i sl "rC\i cw S\Ulda rds" for th e Kent l'lacc PU D and a lso
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Jun 14 11 OG :34p
Mr. Gary Sca.-s, City Manager
May 24, 201 1
P.gc-3 -.
address th e rtquiremcnts of the PUD ll1•t provid e for noti<e ond opportunity for the
comm unity to comment before builrungs permits nro is~ucd.
We appreciate your cooperation in continuing this project with the long
tcnn interests of tloc communily as well as the immediate ce-0 nomic interest of the
developer in mind .
I look forwa rd lo hearing from you.
Very truly yours,
Kcn l Village As.socia ti on
by: ___ -,-___ _
Prcsidcnl
ea cl.
cc -Dlllliel L. Brotzman, City Attorney (via email -
dbrot2man@eoglewoodgov.org)
Rick Kahm, Dire ,tor of Public Wor~ (via email -
rkalun@englewoodgov orx
Alan White, Director of Community Development (via email·
A Whitc@en gtewoodgov .org)
Henry Goldstein, Vice-President md Treasurer , Kent Village Association
Craig Cahcn, AI A, Cahen Architectural Group
James Johns on, AIA, JG Johnson Archi tccLs
p .3
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• Fro111 : Gary Sea rs
Se nt : Thursday, June 09, 2011 2:q2 PM
To : Linda Olso n
Subject: RE : Ken t Place Information Sheet·S/20/I1 Update
Iii Lind a,
fh,1nk you for •t o ur email. Yo u're rig ht, at the end of the las t meeting w it h Cl aro ld th'ee we eks ago, we
in dicated th at we would ge t ba ck to him, alo ng wi th ~ o f the grou ps interested m th e p roiec t , when w e
r ece ivcC bt11l dm !J p lans and e levati o n s r,?la ted to 1l u., nrnj Pc t WP r,tatrd that they wo u ld be informed
w hen w e had rec eive d the su bmiss io n s fo r off-sit e improve ments and t he ir,itial p h a~e of th e
commercial site development , and that t hey could re vie w these su bmitte d plans and provide any
comm ents fo r om rev1rw prorP<;i; I did not tell Clarold t hat we would res pond to hy pothet ica l
q u es tions.
/\s il goes , we rece 1vej sullrrnss1o n s late yes te r dcy and will be se nding no t ifit .. dl ion tu dll u r 1111: g1ouµs
,n fnrm ing lh~m t hat we d id recei\'C these p la ns 2nd would w elcome comm ent s from all gro u ps . We will
al!:.o copy Ci ty Coun cil of t his notif1ca t1 on (which is includ ed in toda/s new sletter ). With t he curre nt
submi ssions, howPve,. we did not H !lCIVt' w 11 11111:1Lia l e levat1cns, whic h Contmuu m st oles, w ill b e
ava ilallle 111 lhe nex t two weeks. W he n we rect ,ve tile in, again, we will send a note to all gro ups,
1nr lurhng Ke nt Village, 111forrrnng them th at Continu u m 's elevation~ have been su b mit ted and we will be
rece iving lUllll!ll'tlb d i t l 1::1 l t i1 11e.
I h o pe th is answe-rs your ques ti o ns Again, Clarold should rece ive a note from us in form ing him that the
pla ns fo r t he o ff site 1mprov ement5 and the gr ocery sto re h;:1vc been s u bm itted (yeste r day), an d th at
• ~t d ff w ill be happy l o r ec.eve CJmme nts, w hich, again, was ou r o n 'y r esponse mcl ..-a1ed 21 the m e~tmB.
•
Hop e c1 I 15 \\·C II with you r J l k to yo u !:Oon .
Ga ry
From: Lin da Olson
Sent: Thu rsday, June 09, 201 l 8:35 AM
To : Gary Sea rs
Subj ect: RE: Ke nt Pla ce I nformat ion Sheet-5/20/I1 Update
H1 Gary ,
Yo u receiVed ct 1et1er r,o 1 Clarcld Morga, d fe\V \'1 1:.•~k ~ dYU dllt.l your :~µu 11ded .,y say ing you wi ll
ge l ba ck lo h11n . Can you •e ll me when you plan lo respond to his qut stions' I have rece,ced
ca ll s. I have been looking for th e communication as you forwarded it to m e or at leas: cc'd m e
on ii. I Ju st ca n't fi nd ii tr you ca n let rn e know whPn 1/0U think you will r espond, I can at ler1s t
let hi m know.
Also, ltle press 1~ Cd ll 1r1g 1ne abo ut Ke nl Place. Someth ing must be up with Co ntinuum o r Forum?
Someone got fired ,n l'orum m aybe? Any word on anything?
Linda
Linda G. Olson, PhD
Eng lewood C,ty Cou nci l, D1 slncl L
C: 303 ·50)-qo20
H: 303·789-q799
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M E M 0 R A N D u
COMMUN I TY DE V E L OPMENT
I U : Mavor and Li ly loun c,I
THRU :
FROM :
D i\TE :
RE :
M ike Flahe rty, eputy Ci ty M anager
1\la n Wh ite. Co mmuni ty Development D irecto r V
lun e 16, 20 1 I
Kent Place
M
The fo ll ow in g 111fo 1 ma t io n is p rov ided 10 cla rify the l\en l Place PUD docun 1e111 s, the rev i w
p rnrPi.c:., dPc:.ien ._t,111rL1rd ,, .,nrl cu rrPnt st,,tu s n ( tl 1,3 Ken l Pl an:-pro jPcl
Kent Place l'UU Amendment 2
In ::?008 Cou ncil p Jsse d rdin ancc 1\Jo . 2& ~i ut ho ri z in g th e D e nve r Se mina ry Planned Un it
D evelop m ent (PU D ) A mendment No. 2.
Th e chan ge s to th e prev io us ruo approved fo r Ame nd m ent No. 2 we re:
Thr ee enve lo pes in wh ic h an all owed use o r ac ti vity rna y occ u r provid ed all PUD hei ght .
set b ack , bulk plane, and fl oo , area requi rem ent s ,ire m et. Estab li shme nt of th e enve l o p e
does 110 1 mean the enve lope wi ll b e co mpletely ii lled; only th at develo p men t m ay occ ur
w ith in th P PnvP lnp ilrP il .
• Addit io n o f sin gle and tw o-un it resi d ent i~I use;
• 1\ddil io n of ho tel use;
• lncre il se 111 re lai 1,'co 111111 erci ill sp,1 ce to 75,000 S(]L1 1..H e fee t;
• D ec rea se in the number of res ide nti al unit s fro m 3j0 lo 300;
• Lim it dormers o n stru c tu res alo ng th e w es t boundary (Nego ti at ed with Ke nt Vi ll age);
• Coord inat e bulk plane and height to each enve lo p e.
Pc , Ame11 dme111 No. 1, The "envelope" co ncep t pr ovi des l he fl px ibility to make c ha n ges to
th e b ui ldin g loca tio n and o ri eulatio n to mee t co nsumer and m ark e t dem ands w ith ou t th
need to ame nd th e PUD sit e p lan each tim e i:ll {1dj ustrn e nt is con sid ered.
O ne co nd ition of app rov al o f .~m end ment No. 2 ac k nowled ged th e "nee d for Oexible
devclopme11 1 op t,o ns by es l ab l1s h1ng three (J) d eve lop m en t enve lo pes. Tech nic al sit e p la n
re view of develo pme nt w ithin sa id e nve lop es shal l b e b \· lh e D evelop m e nt Re vi e w Te am fo r
c ompli an ce w ith PU D and City d ev elop ment stand ard s.'
Ii should alsc· be no ted that th e 20 08 approved PUD lai d o ut ,1 phase d ap p roach l o th e p ro jec t
for de sign and c o nstru c tion. l he co nst ru cl io n sc hedu le d es cribe d al the l ime o f th e 2008
app rov.:-11 was 3S fo ll ows: ''Th e first ph ;:isc will incl ud e 1 or rno re re tails b ud dings, surfa ce •
pd r k111 1c\ lu serv e I hem whrle rna i111 arni ng access and use of 1he ex istin g audito riu m b ui ld in g.
Subse que nl phas es w ill d emolish the rPm ai nin g ex isti ng bu il di ngs and complete lhe re l ai l
b uil d ings a nd 1 o r m ore 'row' '!nwn' hnu~r huilrl ings :1 s well a s the re mr1in in g IOW Ns an d
additio 11 al park inn to se rve the m ." These were stJtc m cn ts of the anti c ipa te d p hasing o f the
pro jec t and ar e 11ul reg ul .r l o r)' irr 11 ,11ure. Tlt e PL'D does 11 01 m and ate 1h a1 one use or build rng
be b ui ll fi rsl. H o weve r, ih e I' IJ d oes re qurr e lh al spec,fr c desig n elev a tio ns be submilled at
lea st 30 ,J a\'S pri o r lo issuance of th e fir st bui ld ing p erm it. Subseq u ent p hases w il l al so be
re quj red to sub mi t desig n e leva tions a t le a ~t 30 da ys p ri or to j5 'J a nee o f the ir re!:pect ive
bui l0i 11 g pr.,mit.
l'UIJ ll •ev iew Proce ss
Th e 2008 PLD ame ndmen t app roved b \' Co un cil was inten de d lo give lhP riP, eln pe r so m e
bt itu d e i11 siting buddin gs a 11cl arr a ngi ng pa rk ing lo ts .:rnd ope n ar e ;i s 0 11 the site . Fin .,I ,1pp rov ;i l
fo r th e overa ll site pla n ;111d o the r design e le n1e nts wL1s e st,1bl isl 1e d .i :-<Ill c1dr 11 ir1i::.lrc1 1i ve p1vu1::.~
wi1 ho u1 1hc need fo r further p ub lr c hea r111 gs. )ubseqLrenl perm rl rcv rew rs done by i 11cl rvicl ual s
in variC1u s d epa rtm e111 s an d co n rm enl s back to th e d evelo per are coordin,1 ted tlr ro uis l r
cn mmuni ly ri PvPln pm e nt n r lh bu ildin e, cli visi n If l he,e are iss ue s to re solve, th ose Jrc
ly pi rn lly ac complis lr ccl w rlh ii sl aff per son mee ling w i lh th e developer.
When submi tted, the pl :111 ; ,i re public reco rd and are availab le for in spcc li on. Alth ough 11 0 1
re qu ir ed bl' lh e PUD o r th e Uni fied Oev elop rn en 1 Cod e (U D C), sl aff h,11 no lifiPrl , .,nrl wr ll
cont in ue to d o so, int e rest ed pa rti es (a nd City Coun cil m e m bers), th Jt p l.:i ns for 1h c fir sl
bu il d in g pe rm it ha ve b ee 11 su bmi ll e d (thi5 first pe ri 11 it is ro r ,etdi11 i11g w dlb). Th e µl dn ~ 111 ,=t y go
throu gh seve ral i1 era1io ns o f revie w and re-s ub mr lla l b efore frnal ,,ppro val rs o btarn ed.
Design Standa rd s
The PUD se ts o u t dimr.n sion.11 requi reme nts and o t he r li mi lati o ns or rc qui rer n e nts fo r
develu p111 errl orr lir e si l e: ,el lid cks, bul k planes. ma ximum heights, max imu m square foo tag e of
re tarl , m axrmu rn number of d\\ell rng unrt s, reo uir ed park ing an d req ui red l,111cl sca p in g. Staff's
rev iew o f all el m enl s of lh e pla ns sub nr i ll ed ior bu ilding per m it approva l wi ll io rrr s on lhPse
req uir e m e nts and li mit a ti on~.
The approved PUD also co n1 arr 1s an ,\rc hrle c lu ral Charact er state m ent w rl h ve r)' b roa d
lani:;uage 1h al is sub jec t to i11l crpre ta tio11 . Thi s language rs an allenr p t 10 des crr bc the intended
d1rt r:ic ter o f th P rl f'\'C'loprnc nt. The PUD does no t co nt a in qua nt it:.i tive o r mecu,ur ;i lJle
;i r hi tectur al des ign sta11 cl.1 rds a re es I~1b lishecl fo r e ith er the res id e n lia l u .,e s or rc tllil uses .
Instead , phra ses such as "hi gh q ualily ma ter ia ls" and "E ur ope an ,11m osphere" .,re use d to
desc ri be the int en d ed charac ter o f 1he deve lop ment N o gui dance is grve n as ;o wh,1 1 ma teri als
rl rP. lo h P ronc;id PrPrl "hi gh rp 1;1lit y " Ot he r wo rds and phr:ise5, likP ''i::lt1 r ro", "111,1so ri ry'',
"s te e p ly sloped roofs ", Jnd "m in imi ze il lurnin il ti on impoc t on surr o undin g neighbo rh oo ds" ;ire
111easure <1 ble u r iue 11 1ifi,rl.,l e ele111 e11 1s of lh e Arc hit ec tu ra l Chdr,rc l ~r >ldl err re rr l 1h,11 w ill b e used
rn rev rewr ng the cleve lo pmerr t, in addi l io n to th ose sta nd ard s found in the Ul)C as noted
b e low .
UOC section 16-6 -10.C: "Des ign Sta nd ard s and G uideli nes for L.1rge Rel.ii i Buildor rg," p ruv id e,
q uantit at ive, m eas ur ea b lc stan da rd s fo r rel.1rl bur lclrngs greater th,111 2U.U UO ,q uare fee t. More
•
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• s1)cc1fi ca ll y, th e s cti o n stat es: "Th ese standards and guidelin es app ly to all new pro jec ts that
,.,dut.le d evelo p 111 e11 t o r o ne ( 1} or mor e large retai l b uil d in gs, as defined i n C hap ter 16-1 1
EMC, ,1 s a use-by-righ t o r wit hin a Plann ed U111t D eve lopme nt w ithou t equa l or more stri ngen t
re tail d esi gn standa rd s and gu idel i nes ."
•
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•\s p erm it plan s are submi tt ed ror e,1e h pha se of th e pro p os ed res ident ial an d retail
deve lopm ent , staff wi ll rev iew the plans for comp lia nce w ith the dimen sio nal stan d ard s o f th e
PU D , th ose PU D Ar chi tec turn l Ch aracter ele me nts tha t are m eds ur ea b le o r id e ntifi ab le, th e
UD C D es ign Standar d s and Guidelin es fo r La rge Re tail B ildings, and the D eve lopm ent
Stii ndards, Ge neral N otes, and the Parkin g, Lan d sc ap e and Sign age /l-e 11 ci 11 g Sta11rfa rds
es tab lisl 1ed in the PU D
Curr e nt Statu s
O n }une 9''' Co ntinuu111 /Rege nc1• Part ne rs sul,mitted pl,,ns fo r a pe rmi t l o co nstru c t site
imp ro ve m en ts fo r the fir st phase of th e commerci al are ,, o f Kent Pla ce , includ m g ro adway s,
ulililies, pil rkin 1 ;ir rr1c., c.n!(:11,v ;in,~. l.rnrl c.1~p 1n g . .i nrl rpf:iin in g w;i ll c; Re quir Prl IPvilti o n,; <1 n d ;i
co lo r 'm ate ri als b oa rd for th e gr o cry store w ere no t subm itt ed, bu t w ere ,'xp ec ted to b e
<\1h rn,t•,,,1 w 1th1 n a wee k . A b uild in g pern11 t appli ca t,0 11 ha s no t be e n sub1111 tt ed 10 1
t ,11 ..;t ·11 t1 ,n of the grocer~ sto re it se lf.
: roe submitted plan s ar P ava il;ibl fo r review ~t the Bu ild in g D iv isio n. U nde r provisio ns of th e
PUD, the C it y may no t iss ue the fir st bui ldin g pe rmit un til a m mimum o f JO dny s uftc r th e fir st
elev ati o ns ha ve been subm it ted. fhe Ci ty's re \'i ew m ay res ult in the applica nt nee d ing to rn ;i ke
chan~e s lo the p lan s ;i nd re-su bm it th 111 .
Brook Bell -------------------------------------a*om:
~nt:
To :
Cc:
Subjoct :
To W hom 1t May Conc ern ,
Brook Bell
Thursday, June 09, 20 11 4 .26 PM
'bobwham@comcast ne l'; 'cim@morgancunn1ng ha m .n e t'; '1ameso@bal<kdogpadnos com ';
'ccahen@cahcn -arch .com', 'kurts@cap 11oncolo rado .co m '; 'ma rk1rk2004@comcas t .net';
'korebu_3@cflmca5t riet': 'rrm o1dcn@yanoo com '; 'Bchcr::!6 '1 @aol com'; 'li n da.ol son@ du edu':
'al@k lipparch corn '; 'f:.ricCt1eka l@ RegencyCcnters .com'; ·~a lws @ msn com';
'L inda .Pu1d y@m dcb.c (..n1', 'sdµu 1dy@1H i11d~µri11 g.cu1 11', 'cero lwsc l11 11id t@1 11 sn .i.;ur11',
·uohnson@jg1ohn so n .com'; 'vi rg m ck@ht .mail .corn ·: 'kayjohns on730 t @comcasl .ne1'.
'm1chac l@·ax t aw .co m·: Kevin Foltz ; '1stc 1n@foru mre .co m·; 'rzuccaro@cherryh1 1\sv1 lla 9e .com ';
'•hovland@co .ara pahoe .co .us·, 'h enryg88@yahoo.co m '; 'marthaannekirkpalrick@gmail .com':
'm3440@comcasl nei', 'EricCheka l@RegencyCenl ers com', 'al@kli pparch .co m '
ti\ ·,1'.•1 Counc il; Alan W hi te : Audra Kirk : Barba ra Kreck low: Na ncy Fen ton : Darre n
I :01: JSWOr l h Lance Sm1 i h; Rick Kahm ; Larry Nimmo
Kc , , P la ce Pl an S ubmiHa1
Co ntinllum /Resency PJr\n ~r!> ha5 subn• N 1 plam for a perm it to co nstru ct 1mprove mcnts for th e fir st ph ase o f th e
c.0 111merc ial ar ea of Kent Place . including ro adwa ys, u t ,hti C\1 pa,king areas , sid ewa lks. landsc aping, and ret ai r.i ng wa lls .
Requi red elev.i tions and a co lor/ma teri als boa rd for th r ~roc ery store have not ye t been st1 bmitted , but are ex pe cted to
be su bmitted wi t hin th~ next week. A building permit ap plica t ion was not sub mit t ed fo r t he g,ocery store at t his t ime .
The subm 1tt .c plans a re ave table for review at th e Englewood Bui ld in g D1v111on, 1000 tnglewood Pa rk way, 3'' floor .
Pl.im, m;iy hf. re v1e wer1 durin~ norma l husinf)S~ hour-. fr om 8 00 .1 .m. 10 1.00 pm . Under pr ovisions of thP PUD . lh P. Cit y
has 30 days to revie w th e plan!> ;,ftrr th e eleva ti ons are-submitted . The City 's rev iew may re sult in the app li can t need ing
• make chang es to th e pl ans and 1e-SlJ b1111t them .
Writt en co mment~ nn the plans may be c;ub mttted to the Ci ty, direc ted to Brook Be ll , eit he r by emi\il or le tt e r to the
Comm un ity Dev elop ment Depanment. In ord er for any co mments to be cons idered in the Ci ty's revi ew , co mm ents
mu st be received by Ju ne 30, 20 11.
Sincere ly,
Brook !J ell , A IC P
Planner II
C om munity D evelo pment Departme nt
I 000 Eng lewood Pa i k way
Eng lewo od , CO 80 110
•
d
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• • 201 1, Low Sewer Usage versus Montt.'y Cost , Single Family Home
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PUBLIC COMMENT ROSTER
AGENDA ITEM 7
UNSCHEDULED PUBLl,C COMMENT
June 20 , .0 11
PLEASE LIMIT YOUR PRESENTATION TO THREE MINUTES
PLEASE PRINT /
NAME ADDRESS TOPIC
"°1,'&. iv ;_,c..v!i;i_
OU, 12oih a ~ff M
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•
June 8, 20 11
Sc rgea m Englert , and other member s o f the CEA C
I re gret thai I will soo n be in eli gible to se rve as a member of th e C EAC .
Susan and I have dt cide d to se ll o ur home and move. Vie arc in th e fin al stage s of thi s sal e. Once
o ur horn sak is co mpl ete I wi ll not have a home add ress withi n the Eng lewoo d ci ty limit s. I
beli r.\'r li is mean s I wi ll :10 1 me et the requirements to si t on th e C EA C.
I ha ve enjoyed th e chance 10 s it and se rve o n t.hi s co nuni uec:. I strong ly fed it is a cit izen 's
res ponsibili ty to take part in their government in wh ateve r cap acit ) th at arc ab le. A gov ernment
can only be as good as the citizen 's co mmitment to good gove rnance . I comm end the memb ers of
th is comm iucc , lhc: staff in the CuUi.: Enfo n.:cme11l Deparlm i:nt , and th e e lected member s of the
('o un ci ! fnr laking 11p th ::i 1 rn.c.k .
I apo logiz e for lea vin g my pos iti on before th e term s are comp leted . Unfon un at el y cirwmstance s
be yo nd n1 y c 111101 have dictated th at Susan and I move fo rward with our liv es at thi s po int in
time , and tha t means a change of addre ss and the scl:,;eq uent move fr om the Citv of En~l ewoo d.
Wi lli am Skin ner
•
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COUNCIL COMMUN ICAT I ON
Da le :
Ju ne 20, 20 I I I
Agenda 11 cm: I Subj ect:
8 b Appoint Ass ocia t Judge Angela Schm itz
Initialed Oy:
Muni t.iµdl Cuurl I
Staff So u rce:
T,u 11.11 a W ol (e Co urt Adrnini str at or
COUNCI L GOAL AND PREV IOUS COU NCIL ACT ION
The Muni c ip al ,oun supr,o rl s Ci ty Coun cil's goal o f providin g app ropri ate se rv ice leve ls by
reque sti ng that •hey co nti nu e 10 appo in t Assoc iate Jud ges 10 se "e tf1e City of Englewood.
RE COMME N DED ACT ION
Pres iding Ju dge Vin cent Ate ncio requ es ts that the Co un cil appoin t A ngela Schmi tz lo se rve a four-
yea r 1erm MS Jn Ass oci ate Ju dge fo r the Ci ty of Eng lewoo d, comm enci ne, June 20, 20 11 and
ex pirin g Jun e 19, 2015 .
BACKG ROU ND, AN ALY SIS, AND ALTE RNATI VES ID ENT IFIED
Associ at e judges are require d in ord er for the Court tt• ma int ai n a f ull time, full serv ice sc hedu le.
Th e jud ges fill in fo r the Pre siding Ju dge w hen the re is a co nfli ct o f int erest , illness or va cat ion. M s.
Sc hmitz meet s th e qualifica 1i o n requ'red 10 serve as an Assoc iate Judge. An add it ional Asso ciate
Ju d~e is requ ired at th is time in o rder 10 prese rve ade qua te service leve ls.
FI NANCIAL IMPACT
Ther e is no addi 1i o 11al financi al impact, as assoc iate judge foes ar e incl uded in the annua l b udget.
LI ST O F ATrAC HME NTS
Reso l11t ir n
RF.S O l.lfflON NO .
!>ERIES O F 20 11
A RESOLUTION FO1l r!-IE APPOINH IENT OF AN ,EL A SC HMrf Z AS AN ASSOC IA'IE
MUNlCIT ' \l JlDGE FOR THE ITY O F EN GLEWOOD. CO LORADO .
WHER EAS , pursu ant lo Ani c lc TX , Pan II . Sec tion 68 , o f the Englewood Home Ru ic Chan er ,
"Co un cil may appoi111 o ne or more associa te jud ges, whc, shall sit at suc h 1irncs and up on su ch
ca uses as shall be dct emtined by th e pre sidin g mu nicip:i l judge:" and
WI IEKE.,\S, the Judge s fill in fo r th e Pre sidin g Judge when th ere 1s a conflict o f int eresl .
i lln ess or vocnti on: und
\VHEREAS. '.\1 s. Sc hmil z mct:ts the: qu alifi cc1 1i un:, rcquin.:t..l lu ~crvt: .,~ 1t11 A:,::ioc iat c Ju dge.
an d
WII ERl:A S. Pre sidin g Jud ge Aten cio requests lh at the City Co un cil app oint An gel a Schmi tz
to se rve o fou r.yea r terni as an Ass oc iate hid!!C for the Cit \ of Englewood, Cl)tn mcnci ng Juue 20.
~0 1 I and ex piri ng Jun e 19, 20 15: and
WHE REAS, 1he Englewood Cit y Co un c il desires to ::ppo int Angel~ Schmi1 z ."I '> an Ass oc iate
tvl unic ipnl Jud ge in ond for 1h e Ci 1y of En g lewoo d:
NO W. "I IIEREF O RE . BE IT RE SO LVE D 13)' T l-I E C ITY COVNCU. O F TH · C ITY OF
ENGLEWOOD. COLORADO. T HAT :
Secti on I. Angela Schmi tz, shall be an d hereb y 1s appointed as :1 :1 Ass ocia te Muni cip:il Judge
in and fo r the Cit y of En glew ood . Colorado. fo r a tenn co mm cnc111c Jun e 20. 20 1 I anc expiring
.l une 19 . ~01 5.
1\0OPT ED AND APPR OVED 1hi s c.O"' day of Jun e.20 11 .
Arl'FST :
Jam el K. Wo odw ard. Mayor
Lou cri shia /\. Ell is, Cit y Clerk
I. Loucnshia A Ell is, Cny Clerk fo r th e Cit y o f Englc\\ocd , Culurn du, hc,cb y ce1 t1fy tloc
ab ov e 1s a true co py of Rcso\uuon No. __ , Sene s of 20 11
Lo ucri shi a A Elli s. Citv Clerk
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C()U NCI L CO M MUN I CAT ION
Date Age nda Item Subj ct1
Jun e 20, 20 11 9 a i Intergovern mental Agree m en t with
Ara pahot Co unty for Cuo 1 dindtec.f
Elec t ion Serv ice s
I NITIATED BY STAFF SO URCE
FIP cli r,n C nmmi~c;i on/City CIPrk 'c; Office Fra nk G ryg!e w ic z, Direc tor o f Finan ce and
Adm in ist rative Serv ices
Louc ri shia A . Fll is , City Cler k/Electio n Co mmiss io n
M e 111 Ut:!1
CO U NCIL G OAL AN D PR EVI O US CO U NCI L ACT I ON
The City o f Eng lewood has par ticipa ted w ith Arapahoe Cour,ty ·n co nd ucti ng ccordinate d el~< ti o ns
for eve ry City of En glewood General Mun icipal Electi o n sin ce 1 ·)93
RE CO MMEND ED ACTION
Appro\e, by ord in ;i nce. an in tergovern me ntal ag ree m e nt be tw ee n th e C ity of Eng lewood an d
Arapa ho e Co unt/ for th e Nove mber 1, 20 11 Coo rdinat ed Electoo n .
Be cau,e o f Sta re ! egis la tinn anrl the Ta xpaye r's Rill o f Rights (T AflOR ) ame ndm ent approve d by the
vo,e rs 111 1992, coo rdina ted el ec tio ns are to be conducted thr o ugho ut the State by Co unty Clerks.
Arapa hoe County has advrse d th e C ity of Eng lewoo d 1t w ill be conduc t ing a Vore Cen ter El ec t io n
on N ovember 1, 20 1 1 Th e Co unty ha s th e capab ility of coordinatin g this elec ti o 1 and incl udi ng
the City o f Eng lewood.
Th e 1:l ec tion Comm iss ion agrees that it is in the best int er es t o f tne eltcto rs o f Englewood t o
condu ct fu ture elec ti ons jo intly w itn the other politica l entities within the Co un ty . In o rder to
parti cipa te in the 20 11 Coordina ted f 'ec uo n, the C11y of En glewood m ust ente r into an
mt ergc-ve rnm e:-i ta l agre emen t w ith A rapa hoe County .
Staff h,t~ revu:!wetl th e p ru µu~etl i11t~r~uvc r11111 t:11 l dl 1~P :e1111::11l d1HJ Lunc ur ·itl, the Cur11 miss1o n 's
re co mmendati on.
FI NANCI AL IMP ACT
Si nce cos ts are b.sed o n se vera l va ri au les, e.g. th e nc mbe r of r eg:s tere d elec tors in th e City o f
Eng lewoo d at th e time o f th e ell!ttio n, th e numbe r of ball ot qu es ti ons , the number 01 ~ntities
pa rt ic ip ;,tinµ in the >lect ion, th e fin ancial impact is on ly an es ti mate. Based on the !mo w n facts, th e
cos t o f the 20i I Mu 1i ci p;,I Elec tion has bee n budgeted at 525,000 .00 .
LI ST OF ATT AC HME NH
Propos ed bi ll fo r an o rd ina nce
ORD INA1'C:E NO .
SERlCS OFW II
BY AUT HORJTY
CO 'CIL BILL NO . 34
INTll ODUl'ELJ t!Y CUUNC ll
\·!EMBER -----
A DILLrGR
AN ORDINAW;E APPR OV II\G AN INTERGOV ERNM ENrAl. AG RE EME NT BETWEEN
THE UC1 ARD (1~ CO MM ISS IO NERS OF ARA PAl·IOH"'.01 11\'TY, 1.OLORADO, BY AND
Tl !R OUGH T l IE ARA PAHOE COUNTY CL ERK AND RE CO RDER , Al\l) THE CITY or
EN I.EW 0 0, CO LORA DO , TO CO NDU CT A COORDINA TED ELECT ION ON
NOVl.'M lll:R I, W I I.
IV H ERF A q , p11 m1>11 t to the I Jn i for m F.lectio n Code of i 992 (.-\rt td cs I :o 13 of Ti tl e I ,
.R.S .) :1s :imcnd ~d. govcmmcmal e nti ties arc cncourn gcd to co,,pcratc and consolidate e le ct io ns
in o rd er to rcch1 c 1nx pay c r expenses; and
WI I l:R loAS, the Ctty of Englewood has partt cipated wtth Ara pahoe Co un<y in co nductin g
,·oord11rn 1cd ckct 1ons sin ce 199 ; and
\V ll ER.EAS, Arapahoe CoW1ly an d th e City of Eng lewoo d ha ve determined tha1 it is in the
bes1 interest o f th e taxpa ye rs and th e electo rs to condu:t n Coo rdin ntcd El ection on November l 1
20 I I ; attcl
WI IEREA S, Arapahoe Co un ty and the Ci ty of Eaglewood de si re to set fonh their respectil'e
rcs r nns1~11!1 1es for the Co ordinated Elec ti on pursuant to the: Interg ove nun emal Agrecmen l.
NO \V , Tl lf:RHORE , Df: IT ORDA1"1ED BY T l-IE CITY COUNCIL OF T l-1.E c rrY OF
1:NG LEWOOD. COLO RA DO, AS FOLLOW S:
See l ion I . rhc ln tcr~o vcmmc nt al Agrcen:cnt for Coo rdina ted Elect ion 1s at1 ach ed hereto as
"ExhihiI ;\" Thr ln1ergo "cm mcnt:il Agrcemc m for Coo rdi nated Elec ti on 1s hereby :i ccc pt ed and
up provc d by the l:.nglcwood City Counc il.
Sec tio n 2. The Ma yo r is aut horized to s ign sa id Agree ment fo r and on behalf of the Ci ty u f
En glewood.
Introduced, read in ful l, and pas sed on firs t rea ding on 11• .. 20th day of Jun e. 2011 .
llu bl!shcJ Uy Ti th.: a.'i a Bill fur a.11 01J irn.u 1ce i11 th e Cit y s offi c ia l new spape r on th: 2-l th da y ot'
Ju ne, 20 11 .
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Pu bl1!.h ~·cl :11;:, l\d l lor ,in ()11 h n:rnn.· f'n 1h r C 11 y', ffi C'l:i l wchc il c her-i nning o n th e ~2 nd day 0f
June , ~() 11 for 1h 11 I) (.10) <i ll)'
Jame s K . Woodward . Mayor
I, I (\ll r:1,J1m J\ I· 111 -., l'11 : C\t-1 k of the City of En gl ewood, Co lorad o. ;:~rc by ccrt 1 fy 1ha1 ti .:
nlll wc ,111<1 lv1 c·~•.n 1np 1s .i rrrn: co pv of a Hil l for an OrJ i1mncc 1 introdu ced , rea d in fu ll , nnd pn !. .,\ on
fir ,1 rt•:u lrn1-1 l'II th e 20 th day of' Ju ne. 20 11.
Lou cri sh1a A. Ellis
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INTERGOV i:RNMENTAL AGRE EMENT
FOR COORul NA T ED ELE CTION
ARAPAHOE COUNTY
NOVEMBER 1 , 201 1
(_El~ction)
T his Intergove rn mental Agreement is entered into by and be tween the Board or County
Cun,missione rs of the Coun ty of Arapahoe, State of Colorado and the Arapahoe Cou nt y Cieri< and
Recorde r (here ina ft er jointly referred to as th e "County ") and the
_____ ,..ccc..c:ic..c. t"-y-'-of E,1g'-l-'e_w,_o,-od~--c-----~~~---------(here ina ft er
referred to as th e "Poli tica l Subdivision " and/or "jurisdictio n").
WHEREAS, pu1sua nt to the Uniforr., Election Code of 1992 . (A rn cles 1 to 13 of Ti tle 1,
C.R.S .) as ame nded , governmenta l en tities are en co urag ed to cooperate and consolidate elec tions
in order to re d uce taxpayer expe nses ; and
WHEREAS, the Cou nt y and the Poli tica : Subdivis ion h,· ·e determi ned that ii is in the best
inte res t of the ta xpaye rs and the elec,ors to con duct a Coord ina ted El ec tion on November 1, 20 I I ;
and ·
WHEREAS, th e Coun ty and the Po lIt Ic al Subd1v 1s1o n desire to set forth the ir resp ec tive
res pons ibilities for the Coordina ted Elec tio n pursuan t l o this Intergove rn me nt al Ag reement.
NOW, TH EREFORE, IT IS AGREED by the County and the Politic a l Su bd1v1s 1on as fo ll ows :
1. T he Nove mber 1, 201 1 elec tio n shall be co nd ucted as a Coordin ate d Election in acco rdance
w ith the Unifonm Election Code of 1992 (Arti cl es 1-13 of Title •. C.R .S.). The electio n
part ic ip ants sha ll be requ ired to execu te ag reements w ith Ara p ahoe Co unty for th is pu rp ose
and may incl ude mun ici palities. sc hool dis tric ts and s pec ial districts w ith in the A rapa hoe
Cou nt y limits _and th e Stat e of Ct'lo rado.
2. Tn e Novem be 1, 2011 electio n ;ha ll be co nducted by the Co unty as a Vote Center Elec tio n
with the use of paper ba ll ot,, ele ;Ir on ic vo ti ng equipme:it and vo ting ma.ch ines .
3. The Ara pahoe Coun ty Clerk and Recorder shall be desig nated as the Coordin a\ed E lectio n
Official and the Poli tical Subdivision he reby 1d er.tifi es Loucrishia A. Ell is , Ci ty Cl erk
as it s P esig~ated Ele cti on Offic ial.
4. Tne County shall perform the follo wing ta sks in relat ion to said elecllon, to wit.
a Megotia te an agreement fo r the printing of ll1e officia l ballot s.
b Provide a copy of the ball ot layou t and the text or the offi cia l ba ll ot to the De sig nated
Electio n Offic ial for proofre ading befo1e au thorization to begin _J nnting of all ballots
c . Certify the com ple te num ber of reg is tered electo rs withi n the Arapahoe Co unty portion of
the Poli ti cal Subdh1is ion n'J later thar· Octobe, 12 , 20 11.
d . 1-'rov 1de a copy of the Poli:1cal Su bdis,si ons · lega l bou nda ries as deri ned in the
A rapa hoe Coun ty Str"el Li-,t Loca tor no later than Jul y 29 20 11
e P rovide support on th e date of th e electio n by te lephone and ,n person, should the need
arise, until cc unting of lhe ball o:s is completed .
f. Provide noffic ial resulls cf the ele ctio n on electi on n,gh t by tele ph one or by fa csi, ~i le
transmitta l or electro ni c transmittal upJn request.
Vot e Ccn m IG A ~O 11 I of .t
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Mai,·tain a list of actua l voters from t11e N vember 1, 201 ', election, and upon re ques t,
gene rate a printed list cf th e persons who vo ted fol low'ng the election . The cos t wil l be
$.005 (1/2 ce nt) per name
Store all voted ball ots for a min imum of 25 months, and all other ma terials requi red by law
(Section 1-7-802, C.R.S .) lo be saved, in sucl1 a manne, tt1al they may IJe accessed '.ly the
part1:ipat 1ng jurisdictio n , 11 ne cessa ry, to resolve any ch all enge or ot h er lega l ques tions tha t
mig ht arise reg ard ing the elec tion.
Keep a ca reful and acc urate accou nlhg of time, supplie s , p rinting cos ts and sa la1ies
attri butable to th e Cou nty 's admi nistra ti on of the electio n for the jurisdiction . The
part icipa ting Jurisdiction 's proport ional share of ac tua l costs sh all be based on County
ex p end it ures relati ve to the Nove mber 1, 201 1 elect ion .
Appoint, :o:npensate , ins truct an d oversee the bea rd of canvassers .
k. Appo int ocmpensale , ins tru ct and ove rsee the Jud ges of th e electi on .
P11hlis h and pest the req ui red IP.ga l notice pursuan t to C R.S . 1-5 -205 tha t is publi shed no
later than 10 days pri or to th e election fo r the ju ris dictio n's b all et issues , bal lo t questions
and/er candida tes.
m . Prim to tab ulati on of voted ballets . r rcv ide lh e part ic ipat ing jurisd iction lest ba ll ots of the
ju ri sdiction's ba ll ot style(s) to allow fo r testing of electron ic vo te-coun ting eq uipment
n . Prov ide and ope rate the Cou nt y's elect ron ic vo ti ng machines 3nd vo te-coun ti ng
equipm ent There w ;II h e no charge for the pre-ele cti on preventative ma intena nce on
l h2 electronic vote -countin g equ ipment fo r this electi on qcle.
5. The Pol iti cal Subd ivision sha ll p erfor m the fellowin g ta sks in rela ti on l o said election , to wit:
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n. (1) Certi fy th e candidates , 1f appli ca b le, and the 11st of ball ot iss ues and /o r ball ot •
questions en a portable data ~:orage device or by emai l (with recei pt ccnf1r m"d by the
Count y Elaclicn De p art me nt) iri Micros oft Word fo rma t along with a pap er co py no later
th an 4:00 p .m . on Septem be r 2, 20 11 Th e ba llet con tent must be certified in ·e orde r
in which it wi ll appear en t he ball ot. The ce rt ifi ed list of can di dates, ba llet iss ues an d/o r
ball ot questi ons shall be fi na l an d the Co unty will not be res p on sible for ma king any
changes aft er the certificati on.
(2) Subject to Secti on 6 of this ag reement, if it is dete rmined , pursu an t to <2 USC Sec .
1973aa-1a pri or l e the Nove mber 1, 20 11 elec ti on , tha t A rap ah oe County is a cove red
coun ty and thus is required to meet ll1e fede ral bili ngual election require111ents, t1·1e n th e
Pol it ic al Subd ivisio n sha ll prov ide the Cou nt y with a Span ish lan guage tra nslation cf the
ballet iss ues and/e r ba ll et quest ions certifi ed to the bal let by the P olitical Subdiv isi on .
Addi tiona lly. any notices pos ted or publis hec by the Political Su bdivisio n as provided in
subsection 5.c of this ag reement, shall be provided in En gli s h and Spa ni sh langu age
ve rsions .
h. With in one day of re ce ipt , proofread th e layo ut and the text of the jurisdicti on's portion of
th e official ba llots before autho ri z ing the pr in ti ng of al l ba ll ets .
c. Publish and post an y req u ired leg al notices for the jurisdiction's cand idates , ba llot issues
anrl/c r balle t questions , oth er than the notice required by CR S 1-5-205 th at is pub lished
no la ter tha n 10 days prio r to the elec tion. A copy of such publi shed legal notice sha ll re
submi tt ed to the County fo r it s records .
d. Prepa re, h and-co unt an d del iver l o the Co unty Clerk, th e required test deck of ballcls
fo r tes ting th e electronic vo le coun ting equipment . Part icipate 1n logic an d acc uracy
test , dat ~ to be determine d. •
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c. Remit paym ent directly 10 /\rnpahoe County wi thin 60 day s of bil ling fo r ,ts pror a1e d
share of ALL COST S rela ting to the printing and ma iling of ballot s and all othe r election
expenses described ,n Se ction 4 .
Com pl y with the prov isions of the Uniform Election Code of t 992 (Arti cles 1-13 of Tit le
1, C.R.S.), and th e tim e guidelines schedule .. as atta ched hereto as th ese relate to the
November 1, 2011 ele cti on . The Poli tica l Subdivi si on shall notify the Coun ty of any
exception no Inter th an 2& days prior to the e lectio n.
g. Th e Politi ca l Sub di vision shall defend and resolve al its sole expense all cha llenge s
rela ti ve to th e can dida tes, ballot issues and/or ballot qu estion s as certified to th e Co u~ty
fo r in clusion in th e Novemb er I , 201 1 Coord inated Electi on .
It . Submit to the County a map identifying th e participa ti ng jurisdi ction 's bo und aries no
later han July 25 , 2011 .
r:.
Ce rti fy to the County, no lat er th an August 19 , 2011 , the Political Subdivi~ion's legal
boundaries from the Stree t Lis t Locato r provided to th e Po l;ti cal Subdivi sio n on July 29,
2011
j . Obtain and del ive r a cert ified co py of the property owne rs' list for th e Politica l
Su bdivi sion , (i f deemed applicable), that ha s been reviewed aga inst the voter
regi stration rec ord s in the office of the Arapah oe Coun ty Clerk a nd Record er .
k. Oe liver all requests for mai l-i n ba ll ots to the Count y for pro cess in Such requests sha ll
be deliv ered or fa xed lli!.i!Y to the Arapah oe Co unty Clerk and Record er's office .
If the re is no dete rm inat ion pu rsua nt to 42 USC Se c. 1973aa-1a prio r to the November , 20 11
election that Arapahoe County is a cove red co unty , then the provisio ns of subsection 5.a.(2) of
this agreement shall not be applicab le .
The Politi ca l Su bdi vision avers th at ii has sufficient f11 nd s ava ilable in ,ts approved budget to
pay its prorated ele ction e.•oen ses for the Novembe r 1, 20 11 Coo rd inated Eiec ti on
Un less otherwi se agreed i writing , this Int ergovernmental Agreement an d the interpretation
ther eof sha ll be governed by th e laws of th e Sta ie of Co lorado .
Should any prov isio n of thi s Inte rgo vern me nta l Agreement be de termined by a cou rt of
compete nt jurisdi cti on to be un:onstitu tional or oth erwise nu ll and vo id, it is th e in tent of the
pa rti es h ereto that the remain ing prov isio ns of this Intergovernmenta l Ag ree men t sha ll be of
full force and effect.
Notices to be provi ded und er this lr te rgovernmental Agreeme nt shall be given :n writing eithe r
by hnn d del ivery or depo sit in t!1 e Un ited States mail , ce rt ified mail , re turn re ce irt reque sted ,
with suffi cien t pos tage , 10 th e fo llowing perso ns :
Nan cy A Doty DEO Name : Loucri s h ia A . Hlis
.l\rapaho e County Clerk an d Re corde r Ti tl e: Ci tY Cler k
533< So uth Prince St. Addre ss: 1000 Englewoo d Pa rkway
Li ttl elon, Co lorado 801 66-0 21 t City, St , Zip: Englewood , co 801 10
11 . Th is l ntergovernm enl al Agreeme nt m ay not be modified , amended or ot h e,wise a ltered unless
mut ua ll y agreed upon in w ritin g by the pa rties hereto .
ARAPAHOE COUNTY BOAR D OF COUNTY COMMISSION ERS
Rod Boc kcnfeld, Chair Da te
Nancy A. Dot y, Coordinatod E lection Official Da te
JURISDICTION NAME : C lTY OF E.NGLE.WOOD
By J a mes K. Wood wa :.""d Date
Titl e Ma yor
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CCJ ur dinnt ing Jur isdi ction CR lcn d:-ir for N ovemb er 1, 201 1 Vote Center Co or d ir1R fcd [Ice.ti on
Oa lc E,1cnt R cfe re1"·1cc
22 -Jul Last da :• to notify cou nty 1-7-116(5 ); 1-1-i 06(5);
c le rk of inten t 10 p,uti cipalc !G A Agreemen t
in th e coordinated el ecti on
2.1-Ju l Ju ris di ction to provide copy IGA A,SJ c err.ent
oi lega l bou ndari es to
Cuu11 ty Clerk
29-Ju l Co unt y C lerk to prov ide IGA Agr eeme nt
copy o f legal boundarie s lo
iuri scl icti on
3 Aug Earl ies t da y fo r Scho ol 1-4-8 03 ( I )(b)
Dis trict Cw1dida tes to
circulate nommaa ng
oe titions (90 days pri or)
19-A ug Juri sd iction to certify legal IGA Agreement
boundaries to Co unl v Cle rk ' • 23-A u~ Las t dav to sim: IGA 1-7 -11 6(2 )
2'5 -Ang La.s t day for schoo l director 1-4 -80 3(2)
ca ndidates to fiie peti tio n
(67 da ys prior)
29-Aug Last day fo r wn te in 1-4-1 10 2 (2)
candidate for no n-part isa n
electio n to file mtent (64
davs ori or)
2 -Scp Coordin ating jwisd1 clions 1-8-1 16(2)
to cc 11i fy ball ot comeu t (60 1-1-106(5)
dav s mi or)
16-Sc r Deadilnc fo r ftl wg Tabor Art X, Sec. 20(3)(b)(v);
pro/con statem ent s w1tl1
DEO (Friday befo re th e 45'h
1-7 -90 1 (4)
<lav hefnrc the c\e cn nn)
17-Se p UOC!\. VA ball ot maili ng
den dline (4 5 days p~or) --20-S t p Ta bor noti ces fi led with 1-7 -90 '1
CO'.mty C lerk (42 d~\'S
e1ior)
30 Sep f<a ll m s ir. custo dy 01'~-1-5-403(1) • Co ur.:y r.J er k (J? days
ori 0r ) -
30 -S ep -Cl, rk to provide registrat ion 1-5-303 (I J;
list> and /\ssesso r 10 1-5 304;
provide property owners hst 1-7 5 l 07(2)(a),
to coordma ung 1-1 -106(5) -----
·--·-·-jurisd icti ons(l' li st by 30 n, _I -··•-· ..... day 1,r ior)
Jil Sep L ist dny to mall Tabor Ar t. X, Sec. 20{3)(hi°:-··-.
--•·••-·
not tee~ 1-1 -I 06('.i.) _____ ...
1-0ct Rcgislrntirn ~ Cu ~1.,;1"(29 1-2-20 1 (1 ) . --··
-· --_j_ll1U~ ---·•·----........ --·--
11-Ck l First day to rnui l ballots (22 1-7 .5-1 07(3)(:i );
cl uys pr ior) 1-7.5-108.5(2 )
-·· --··---·clerk ancf Assesso r provide
~-1-1_06{4) _
-
12 -0 c l l -S -303( 1 ),(2);
supp lcmcnt,d li sts (20 days 1-5-304 ( l ),(2):
-·----·· ori or) l -7.5-1070(h)
17-Ck t Early Vot in ~ns I -8-2C2 ·--?.1-0c l No 1ic ~ of election to 1.,c 1-5-205( I )/ U );
posted ( l O da ys prior 2 da ys l -1-06 1 'i )
after ) ---··-·------·----...
TO D Pub l ic Test
2s-6iX Last day to a pp ly for mail in
bal!ot if muilcd (7 11' day
I -ii=Tii4fij
tir ior)
28 -0 c.:t Ln st da y •.o apply for mnil in 1-8-IM(}) I bal!o 1 if 11iclcccl up (COB
, r riday prio r) ·--I-Nov I Elcc lion Day Art.X, Sc:c . 20 (W1,);
I I -IM(6.5);
I 1-7-10 1;
..J .:..4 l :J..<l2r1 >
18-Nov Dcuci line for Ca nvass Bo,,rd 1-10-102 (1)
uml ufri cii d 11 bstmc t ( 1711'
clav alter)
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ORDINANCE NO .
SER!ES OF 201 I
BY AlJTHORJTY
COU:-JC IL BILL NO . 29
INTROD UCED BY COUNCIL
MEM BER WILSON
Al\ ORD INANCE AUTHORIZfNG AN INTERGOV ERNMENTAL AGREEMENT
ENl!TLEIJ '·MEMORAND UM OF UNDERSTAND ING -U.S. MARSHAL S SE RVI CE.
DI STRI CT OF CO LORA DO. CO LORADO FUG ITIVE LOCA T ION AND APPRE HE NS ION
GROUP (FL AG)" BETWEE N TH E CITY Or E:,.JGLEWOOD, CO LORADO A:-JD THE
UNIT ED ST ATE S MARSILALS SlRV ICE (USM S). DISTRI CT OF COLORADO fO R Tfl.E
PURPOSES O F PAR TI CIP ATING fN TI-IE ADAM WALS H TA SK FOR CE-CO LORADO .
WHEREAS . thi s ~-IOU is ent ered i1110 by th e En glcw,JO d Poli ce Depart men t and the Unit ed
States Mars hal s Serv ice (US MS) pursuam 10 28 U.S.C. Secti on 56 6(e)(l)(B), as set fo rth in the
Pres idential Thr ea t Pro tecti o n Act o f 2000 ar,cl direc ted by th e Auomcy Gen e ra l; and
WHEREAS , US MS has bcc 11 grant ed auth orit y IQ di rect and coo rd imnc pcnna m.m Re gional
Fu giti ve f ask Forces cons isting of Fed eral. sta te, and loca l law enforcemen t au th ori ties fo r th e
pUl])0S C of loca li ng and a pprehe ndin g fugi ti ves; and
\VHERE AS, thi s is a multi -agen cy ta sk force focu sin g l'tl th e id entifi ca tio n, inve stigati on,
lo ca tl on and ap preh ens ion o f non-co mplian t sex offenders fo r poss ible ii tate or fede ral prosecu ti om
under the authorit y and ur:1brcll a the Fu giti ve L0~a1i on and Apprehe nsion \lrnup Ttt ~k Force
(FLAG ) and th e Engl ewoo d Po lice De pa rtment ; and
WHEREAS , th e Memora ndum of Und ersta nding (MOU) b1ings the Ada m Wa lsh member
age ncie s under the man agem ent umbrcll ;1 of the Co lora do FL AG tas k fo rce operations, th ro ugh th e
nse of the sr,nd ar rl ize rl MOI J; anrl
\V H"E RE AS, th b MOU is 1cqui1cJ by the Adam \Val sh Ta~k Fon.:c in or der for the Englcww U
Police De partm ent to ris~= ·• 1hcrn \\hilt; co nduct in g in ves tiga ti ons wit hi n 1he C i1 y o f Englewo od.
Colo rado; and
WHEREA S. th e Engl ewoo d C ity Co un cil has prev ious ly auth orized an IGA re lating 10 the
Ad!J m Wal sh Tas k Force -Col orado w11 h the pa ssage o f Ordin ance No. 33, Sen cs of 20 09;
NOW, THE REF ORE. BE IT ORDA INE D BY TH E C IT Y CO UNC IL or T HE CIT Y O F
EN GLEWO OD, CO LORAD O, AS FOLLOWS :
Scc11o n I. n ,c City Co un ci l o f th e City of Eng lewood . Co lorado hereby accepts and app roves th e
•·Memorand um of Unde rstandin g -U.S. Ma rs hal s Servi ce. Di stric t of Co lorado . Col orado Fugiti ve
Loca 1io1, and App rehensio n Group (FL AG )", a11ac hed hereto as Exh ibi t A.
Scc 11011 b ·1, ·-'1ayor is amhorized to execute th e MOU fo r and on beha lf of th e City of
Englewood , Colora do .
In trodu ced, read in full , and pass ed on fir st reaj in g on the 6th clay of June, 20 11.
9 bi
Publ ished by Titl e as a Bill for on Ordin ance in the Ci ty's offic ial new~papc r 0 11 til e 10th l.fa y of
Juu c, 20 11.
l'ubh hcd as a Hi ll fo r an Ord111 anc c n th e City's offic ial webs it e begin ning on th e 81 h day of
June, 20 1 1 for th irt y (30) days .
Rea d by til lc and passed o n fin al rea din g on th e 20 th d,1y of Jun e, 201 I
Pu blished by ti tle in th e Ci1 y's o ffici al new spaper :1 s Ordin ance No .-·· Serie i of 201 l , on
1hc 2/4 1h day of Ju ne, 20 11.
Publ ished by 111le on the C11 y·s om c,a l we bsi te bcgmning on 1hc 22 nd day of
June, 20 11 for thirt y (JO ) days .
1:lme , K Wnodw:ir<l. \ifa yo r
Luucn shia A. Elli s, Cit y Clerk
I, Louc n shi a A. Elli s, Ci1y Cieri: of the Ci1 y o f Eng lewood, Co lorado , hereb y ccrt ifv 1hat the
a bove and for ego ing is a 1ruc copy of1h c Ordi nan ce passed on fi na l readi ng and pub li shed by
ti tle as Ord inance No ._. Seri es of :?0 1 l .
Lou cri slua A. Elli s
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MF.MORA OUM OF I JNn F.R.ST AND TN G
U.S. Mars hal s Service , District 01· Co lorad o
Co lorad o Fugiti ve Location and Ap prehen s ion G roup (FLA G)
l'A l!TIF.S AN fl AUT IIORI TY:
T~is Memorandum or Und ers ta nd ing (MO U) is ent ere d into by the b1°/ewood l'olice
Depc,•·111 w111 and th e Un it ed Sta tes Ma rshals Sc rl'icc (USMS) _,ursun nt 10 28 U.S .C . §
566(c)(l )(l3). /\s se t fo rth in th e Pres id enti al Th reat Prot ect ion Act of2000 and direc ted by the
Attorney Gene ral. the US MS ha s be~n grn nted au tho rit y to dire ct and coo rdin me penna nent
Kcg1on al Fug itive Tas k forces co ns:s ting o f Federal, stJtc, and loca l law en force men t au thorit ie s
fo r the purpo se of locat ing and appreh endin g fug iti ves. !"he aut hor ity of th e CS MS to
inves :iga le fu gi ti ve matt ers ss direct ed by the /\ltorn cy Genera l is se t fonh in Ill. USC§ 566.
Th e Director ·s at:th ority tu dire ct and s up ervis,· all activit ies o f th e S'.IS is se t fo nh in 28 USC
§ .56 l(g) and 28 CFR 0.111 . The authorit y uf Un it ed Srdtcs •la rs lml s and Deput y U.S. Maishub,
"in r>.cc u1in g th e lrt\\S o f 1hc l ln11r d Srn ·c-o:; wi1hi n tt Stat(• . tn exr.:rc ice I he c.;ime powers wh ic h
a ~hcriff of the Stat e may exerci se in executin g the laws there of' is set fo rth in 28 USC§ 564 .
Additio nal aut hor it y is de ri ved from 18 USC§ 3053 an d Office o f In ve stigative Agency Po lici es
Rcsu luti o11 s 2 & 15 . Sec alsv "1Hemura11d11111 fo r 1/owarc/ A.f. S hapiro, Ge n eral Co 1111 scl, Feder al
Rurea 11 nf Inves tigation" concernin g the "A 111hoi-i1y to Pllr sue No n -Federal F,~g i ri ves". issu e d by
the U.S. Dep :tnrr.enl of Ju stice , Offi ce of Le gal Co un sel, dat ed Februa ry 2 1, 1995. Sec a lso the
Memorandum concerning rh e Awhority to l'urrn e Non -Fede ral Fr,gitive s , iss ued by th e USM S
Of'li ce o f Genera ! Cou nsel, da ted May, I , 1995 . Sc~ also, 42 l.S .C. § 1694 l(u)(t hc All om cy
Ge neral sha ll use the resou rces of federal law enfo rceme nt. in cl udi ng th e Unit ed Stat es Marshal s
Se rvi ce, to assis tjuri sdi ctt ons in loca tin g and appre hendin g sex o ffe nd ers who viola te sex
offe nde r registra ti on req uire me nt s).
MISS IO.'I :
Th e prin1<1ry mission o f the task for ce is to inve sti ga te and arre st, as part o f joint Jaw enforcemen t
opera tions, per so ns who hrwe ::i.c 1i ve state and fcderJI wa rra nts fo r :hr.:ir :-inc st. The in te nt of th e
ioint effort is 10 inv esti gate and apprehend local , st:.tc and fe deral fugi tiv es, thereby improvi ng
pub lic safety and redu cing vio le~t cr im e.
Eac h participating age nc y agrees to re fe r cases fo r in vest iga ti on by the Colo rado Fug itiv e
Loca 11 , ·1 and ApJrehcns ion Group (FI. AG), a Di stri ct Fu git ive Tas k Force . Cases will be
ado pted by F.L.A .G. at th e discrct ior of the Supe rvisory Deputy Uni ted S tates Marsh al
(SDUS M) or his des ;gne e(s). Targeted crim es will prirn anly rn cl ude felony drug o ffenses,
violent crimes ag:1 ins t person s, wea po ns o ffen ses, fai lu re to reg ister as a sex oITr ndl'r , a n d crim es
commillcd bv subjects who have a crim inal hi st ory involving fdony dru g offe ns es, vi olent
crim es, an d/o r we apons offenses . Upon receipt of a wri tt en req ue st, th e F.L.A.G . ma y a lso assist
non-parti ci patin g law enforcem ent age ncie s in mvc s1i gat in g, locat in g and .trrt:sliug th ci 1
fuj!itives. Task force perso nn el wi ll be ass igned fede ral . srot e, and locsl fiigi riv c cases fnr
in\'Cs tigntio n. Inves tigati ve team s wil l consi st ofpersorrne l fr om diffe rent agencies whene ve r
possible. Ea ch panicipa tin g agency retains res pons ibi lit y fur the cases they refer tu the F.L.A .G.
Federa l fug it iv e rascs referre rl 10 th e task fo rce fo r inve stigati on by an y parti c ipa tin g age ncy will
be ente re d int o the Nati onal C rime ln fo rma :ion Cente r (N CI C) by th e US MS 0° or igi natin g
age ncy , as appro pri ate. Sta te or loca l fu gi ti ve cases will be cllltrcd into NC IC (a nd oth er
applicab le s ta te or loca l loo kout systems) as npr,roprt atc by t he orig in ating stat e or loca l agenc y.
SUPE RV I S ION:
The F.L.A G . wi ll ccn.-:i~! o f\,,., enforce ment and adm trn s tra:ivc personnel fro m !cdcral , stme,
and loca l law enfor ce ment agen :ies Ag encie s mn st he approved hy th e SD I JS M, in consu lt ati o
w it h tht! Chie f Depu ty, prior to ass ignment to lhc F.L./\.G . /\ge ne~' personnel may be removed
at any time at th e d iscreti on o f th e Dist ric t Un ited States Marshal an d Ct1icf De puty .
Managemen t :ind coordi nati on o t"thc F.L.A G. shall hl' the rcsp,rn sihi\1ty of th e S \)IJSM .
/\dmini strati vc matters whic h arc inlcr.1a\ to the pa ni cip ati ng age ncie s remain the re sponsibility
of the res pective agencies. Fu nhcr morc , each agency re ta in s re spo ns ibili ty fo r the ct•mlu ct uf 11 ,
person nel.
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A. Uoarcl of Dircr:tors 1 co nsistin g of rcp rcscnt.it ivcs o f part ic ip ati ng age ncies an d USMS dis tric t
pc rs01mcl 1 may be cslab lishecl at the discre tio:1 oflhc D iMrh.:t Uni1t.:<l Slmc~ Mar:,liu l u11 u/, .ie f •
Deputy and will mee t an d co nfer as necessary to re view and addre ss iss ue s co nce rnin g
o pera tional matters wi th in the F L A.G.
BOARD or D I RECTORS:
The task fo rce will have a Board o f Di rectors (Boord). The Boa rd will consist nfthc ai;e ncy
head or his/be t dcsigncc, of th e agencies parti cipat ing in the tn sk fo rce . The Board will be
c hatrcd by th e Unit ed States 1ars'ia l or his dcs ign ee. A parucipatir.g agenc y is de fin ed as any
age ncy th at has an indiv idua l ac tive ly as signed to the task force.
l lte Oumd will uc 1c spo 11 siblc for the fo ll ow ing .
The Boa rd wi ll addr ess any issue s ot· mut ual conce rn to th e pa rt ic ipan ts of th e !as k fo rce .
Thi s ma y include budget matt ers 1 matte 1.; o f poli cy, practi ce , sta ndard operat ing
procerlu ri:s am.1 Ol lt t:r mi.!ll i..:r~.
2. ,\nnu at \y, th e Boa rd w il l mu tuall y ag ree upo n proJect goals and obj e ctiv es IO r the comi ng
year .
J. The Board will meet qua n erly to fa cilit ate the .i ccomp\i shmcnt of the ta sl-force goals and
co mm unicate on iss ue s of mut ua l conce rn The SDUSM anJ/or Task r o rcc Superv isor
wi II bnc f the Bo ard on relevant iss ue s.
4 . l l1e Board w ill re solv e a ny intcrage ncy cnn n icts that may ar ise du ring •.he operat ion of
thi s proj ect. •
5. A two-thi rd s (2 13) maj ori ty of the cnure t3oerd sha ll cur:,tit utc" yuu ,u111 . The Board
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• ;ha ll transac t no bu sin ess unl ess a qu orum is present. In all ma il ers requir ing a vo te of
the Doard , a simple major ity shall pre va il. In case of a ti c vo te , th e Uni,c d Stat es Ma rshal
fo r the Dis tr ict of Colora do may cast a vote for th e purpose of breaking the tie .
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6. The Boa rd will have the fina l de termi11mion on all matters that cann o t be re so lved by th e
SD US M and/o r Tas k forc e Su pervi so r.
PERSONNEL :
In ac co rd ance with Home land Securi ty Pres ide ntial Direct ive (HSPD) 12, perso nnel as sig ned to
the tas k fo rce arc rcs uired 10 und ergo background in vest igat ions in order to be provided
un esco rted access to US MS office s, re co rds , and co mp uter sys tem s. Th e USMS sha ll bcu r th e
costs ass oc iated with th ose in vest igation s. Non -SMS law enforceme nt offic ,r, ass igne d to the
task roree will be d puti zc d as Spe cial Dep ut y U .S. Ma rshals.
Tas k force pe rsmmel mey be re quired to trave l ou tsi de of the j uri sd ict ion 10 which th ey arc
no rma ll y assigned in furth eran ce o f tas k fo rce o perati ons. State or loc al task fo rce office rs
traveling o n o ffi ci al bus ine ss a l the direc tion of the USMS shall be re im bur sed direc tl y by th e
SM · for their travel exp enses m acco rd ance with ap pli ca ble fe de ra l law s. ru le s. and
reg ulatio ns.
REIM II U HSEMENT:
If the Murshnl s Se rvice rece ives ns sct fo rf'c itu re fundi ng fo r eith er I ) ,wc11ime incurred by sta te
and loca l in ves ti ga tors who prov 'de fu ll time supp ort to U MS (r.L.A .G.) jo int law enfo rce me nt
task force s; or 2) travel. tra ining, pur chase or lease of pol ice vehicles , fuel, supp lie s o r
equ ipm ent fo r stutc ond locnl inves ti ga tors in direct sup port of state and loca l in vest igat ors, th e
U MS shall, pend ing avai labil ity of fund s, re imbur se membe r age nc ies for expe nses in curre d,
dependi ng on whic h catego ry of fun ding is prov ided .
Re im bu rse men t of ove rt ime wor k shall be consiste nt wi th th e rair Labo r Standards Act. Annua l
ove rtim e fo r eac h state or loca l law Cllforce ment officer is cap ped at the eq ui va lent o f2 5% of a
GS-18 11 -12, Step I, of the gen eral pa y sca le fo r th e R US Rei mbu rsement for all types of
qua li11 ed e xpe nses shall be co nt inge nt up n av a ilab il it y or fund s a1d th e su bmi ss ion o f a pro pe r
inv oice whi ch sha ll be su bmiu cd q uar1 crl y on a 11 sc al ye ar bas is, an d whic h provide s the name s
of 1he in vest igato rs who inc ur red ove rtim e for th e f, .L ./\.G . duri ng th e 9u.1 rtcr ; lh c number of
ove rtim e hou rs incurre d, the hourl y reg ular and ove rtim e rate s in effect fo r ea ch inve stigator , an d
th e "lla l q\lart crl y co st. All invo ice s arc be s ubrn itt cd to the SDU SM. who will rev ie w th e
iuvoice , sta mp and sign indica tin g th at se rvices we re re ceived, and fo r sub mi ss io n fo r paym ent to
th e Di s,rict Invoic es fo r equ ip men t, sup pli es, trni nin g, fue l, and ,chicle lease mu st prov id e
supp ort in g doc um cnt aiio n inclu din g receip ts.
EQU I PMENT:
Not with standin g the above, pe ndin g the availabil ity of ass e t fu, fe iture f umJ in g and app 1oval by
the USMS in adva nce of any purchase , th e USMS may re imburse or make d irec t pa yment s to
qual ified thi rd part y ve ndo rs fo r ve hicles and equipmen t purch ase d by th e und ersig ned state or
lor.al age ncy in s upp on o f fu ll time sta te and loc al inve ,1ig a1 ors assigned to the F.L.A . •
inv,,lved in joint law enforce ment o pera tions Su ch vehi cle and eq ui pment purchases are to he
co nt rac ted for and titl ed in the nam e of th e sta te or loca l law enfor ceme nt age ncy and mu st
com ply with requir ements prcsrnbed by the USM pu rs uant 10 thi s MO U an d appli cabl e
policies of th e Uni ted States Dcpan mcnt of Ju stice . Vehicles and equi pm ent purc hase d by state
t1 11LI lu\.:a l law cnfun.:c.:m t:nl agcm.:ie!-i wilh il ::i !>t.:l fu 1 reiturc 111onie s pro vided by lh t: USMS rn usl
remain av ail ab le for exc lusive use of th e tas k fo rce otli ccrs assigned to th e F.L .A.G . by th e
und e rs igned pa rticip ant a gency fo r the durati on of the tas k for ce. Upo,1 term ina tio n o f the
agreem en t, usag e and di s po s iti on o f such ve hicles arc at the di s cre tiu n of the unde rsigned s tate or
locn l law enforce ment a ge ncy.
Pend ing the availa bi!1ty o f funds and eq uip ment , the US MS will iss ue US:vtS rad ios, teleph ones,
and ot her co mrnu11i c~1l i on de vices 10 eac h tas k fo rce fficcr ro re :r sc d for offi cial r. L A i.
bu si ness. All equipment used by or ass ign ed to tas k fo,ce ol · c,,, ~) the US 1S will rem ai n the
propen y of th e age ncy iss uing th e eq uip men: :1: •1 will be ret urnc.; ,., . ~, ~ge nc y up on
term ina tion of the tas k •-orcc, or up o n age ncy requ est.
,m crnrns AN D REPORTS:
Ori ginal repo rt s of in ve s tiga ti on, e vi de nce , and other ;nves 11 ga ti ve mate ri a l, genera ted , se ize d, or
collected by the FI .A .G . shall be re ta ined by the age,cy in ,he F.L.A .G. respons ible fo r th e
ca~t:. Howcvcr 1 evid en ce may e tu 111ed ov::r to oth e1 law e11fo1 ce mcnt age n ies a5 app ropri ate.
Co pi es of inv es ti ga ti ve , epo n s and oth er mJt cr ial s ma y be prov ided \o other agencies in •
acco rdan ce wi th ap pli cable laws, rul es , and regu lati ons . Task fo rce statis tic s wi ll be maint ained
in the l;SM S Jus tice Detain ee Information Sys tem (JIJIS J -Warr ant Inform ation Ne twork
(WI N). Stati sti cs will be made av ai lab le to an y pa rt icipating age ncy upon requ est.
I NFOKMA 'TS:
Penu i11 g the ava ilabili ty u f fund s, tire SMS ,nay p1uviuc l'u 11 Ji 11g fo, the µay n,ent o f informants .
Howeve r. all pay ments of informants utilizing USMS fund ing shall comply with U MS po li c y.
USE Of f Ol{CE:
A ll 11n.:mb crs of th.: F.L./\.G . sha ll comply wit h their Jgcnc 1cs' guidc !ine con ce rni ng th e us e of
fi rearm s, dea dly t'o rr.e, a nd less-letha l de vi ce s. Copies o f'a ll appht.i blc tirca rm s, dea dly force,
an d le ss -letha l po li cies s ha ll be pi o vid ecl to th e SDUSM and eac h tas k for ce offi ce r. In the ev ent
o f a shoo tin g o r cri ti ca l in ci dent in vol vm g ta ,k force pe rso nne l, th e inci dent wi ll be in vcst iga t~d
by 1hc a ppro pria te agc ncy(s). A critica l in cid en t ;s one in wh ic h any perso n suffe rs ,er io us
bodi ly injury or death as J resu lt o f a luw e nfo rce ment ac ti on.
NEWS MEDIA
Media inqui res w'II be re fe rred to th e SDU SM . A pre ss release may be iss ued and press
co nferen ce held, upon ag ree men t an d throug h coo rdina lion with pa rt icipan t agen cies'
repre sen tativ es . All pres s re leases will exclu sively make reference 10 the ta sk fo rce . •
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REL F.ASE OF LI ABILITY :
Farh ag ency sha ll he rc s pun sih lc fo r the acts or omi ssions of it s emp loyees. Part icip atin g
age nc ies or their emp loyees sha ll 11 0 1 be co nsidered as th e age nt s of any ot her pa rti cipa ting
age ncy Nothin g here in \\~ivei; or limit.s so ve reig n immunily unde r fede ra l or slate st..i luto r~' or
co nsti tuti onal law.
fil'FECTI VE DATE AN D TERMi~A TIO N:
This MOU is in effect nee sig ned by a law en•o rcement parti ci pa nt age ncy. P2rt icipatin g
age nc ies may wi thdraw th eir part ic ip ati on afte r prov idi ng 30 days ;i dv:mce rl writte n nn rice l o lhc
United Sta tes \1 arsli al and/or Distri ct Chi e f Dep ut y U.S. Mar shal.
~i---+----,'------v ~tatc s Mnr 1a l
Pani cipant Age ncy Rep rese nt ative
Jame s K . \•J oodwa r d , liayor
Assi sta nt Direc to r. 10 D
Date
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ORDINA CE 1\0 .
SE RIE S Of _\JI I
BY A TH ORJTY
COUNC0, BILL NO . 30
INTRODUCED OY CO UNCIL
MEMBER Gl:LLIT
AN ORD NANC E AU TI-I ORJZ[!\G T HE CITY O'." ENGL EWOOD , CO LORADO TO APP LY
FOR AND ACCE PT FUND ING FROM THE OFFI CE OF JUS TI CE PR OG RAMS , BUREA U OF
JUST ICE ASS ISTAN CE FO R THE PURC HASE F BUL LET PR OO F VESTS .
WHEREAS, the Bull et Proo f \'es t Pann crs l11p Cirn nt ,ct o f 1998 1s a US . Depa nmcnt o f
Ju sti ce irn :ial!ve designed to provide a crit ica l resource to Suite and loca l law enfo rce ment ; and
WH EREAS, th e U.S. Depart ment o f Ju stice will reimbu rse I ca l law enfo rcement , in clu ding
the Eng lcwocxl Police Dcp artm cnl . -0~10 of the dt.-p artm cnt·s 111\·cstInenI 111 th e purchnsc of bu llc1
proof Vl .. SIS fo r i1 s po li ~e ofliccrs: and
\V I I.ERE AS, th e U.S. Depart ment of Justice ha s a1and ated a ''manda tory wea r" po li cy to
qu nh fy fo r rec ei ving the Grant nnd th e Englewood Police Depart ment ism complian ce: an d
WHEREAS , th e pa ssage of th is o rdin ance authoriz es th e Engle woo d Police Depanmcn t to
app ly for nnd ac cept funding fr orn th e Offi ce of Justice Progra ms B urea u of Ju sti ..:c A!'l sistancc,
wlti ch w ill assist th e Englewood Poli ce Dcp anment wi th lhe purchase o f bu ll et proof vests;
OW, THEREF ORE. BE IT ORDArNE D BY THE CITY COUN CIi . OF TH"E CITY or
ENGL EWO OD, CO LORADO, T HAT ·
Sec ti on I. Th e Cit y Co unci l of the City o f Englewood, Col orado he reby au th ori zes th e
:1ppl ic .it inn for and acc eptnnce n f a f.rr:lll l frnm th e Office of Juli.lice Programs Rur e:111 nf Jwa ic e
Ass istance to ass ist the Eng lewood Po hcc Dcpanment wuh th e pu rchase of bu llet proo f vc s' .
~11roduccd, read in full, and pass ed on fi rst rea din g on th e 6th day o f June . 20 1 I.
Pu bli shed by T it le as a Bill fo r an Ordinan ce in th e City 's o fficial new spaper on the I Ot a l:,y d
Jun e. 20 1 I.
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Pu blished as a Bi ll for an O,<linance on the C it y's official web s ite begi nning on the 8th day of
J une , 20 11 fo r thirt y (30) day s.
Read by titl e an d passed on fina l readin g on th e 20th da y of Jun e, 20 11.
Pu bhshed by ltllc m thc C tt y's offie1 al newspaper as Ordinance No._, Serie s of 2011, on
the .24t h da y o f June, 20 11.
Publ i~hcd by ti tl e on the City's o ffi c ia l webs i te beginrnng on the 22 nd day o f
Jun e, 20 I I fo r thirt y (30) dny s.
Ja mes K . Woodward. ~1a vor
ATTES T:
Lo uc ri shi a A . Ell is, Ci ty C lerk
I, Loucri shi a A. Ell is, C it y Clerk of the C it y of Englewood, Colorado. h ereb y cert ify th at th e
ab ov e and fo rcgomg is a tmc copy of the Or<li nam:c pa s:-ic<l u 11 fi 11a l 1cadia g am.I pu bl ishcJ l>y
1i1l e ns Oali11 anc e No . . Scn cs o f 20 11.
Lo ucri sh ia A . Ell is
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ORD INA NCE NO .
SE Rl'ES OF 21J l I
13Y AUTHOIUT Y
CO UN CCL BIU NO . 31
INTRODU CE D BY cru rNC LL
MEMBER WILSO N
AN O RDINANCE AUTH ORIZING AC CE PT ANC E OF A G RANT FR OM THE STA TE O F
CO LORADO, CO LORADO OFF ICE OF ECONOM IC DEVELOPMENT AND
I.NTERNA TIONAL TRADE, CO LORAD O ECONOMIC DE VE LOP MENT COMM ISS IO N
fOR EN TERPR ISE ZONE MAllKETrNG AND ADM INlSTRATION GRANT
IVHEREAS. in 1990 the Cny ~f En glewoo d ap plied 10 the Co lorado Dep anrncn t of Loca l
At fairs and wa s grant ed, Enterpri se Zen~ sta tus fo r a maj or ity of the indu stnall y an d
co rnm erc iall 1• zo ned propc n y in th e City a l Englewood; an d
\VHEREAS, th e City o f En glewood admi11is1crs th e Arapahoe Coun ty Ente rp ri se Zo ne fo r the
Ci11 es of Sheridan, Littl eto n and Englewood ; and
WHEREAS , th e Co lorad o Offi ce of Ec ono mic De vel o pment and IJ11ema1iona l Trade,
C:i lorado Eco nomic Develo pmeni Co m:n issio n has a co mpetit ive gram progr am for mark et ing
and :1dminis 1r at i\'c suppo n o f Enterprise Zo ne s ; and
• \\'1-11:.REAS, th e Ente rp ri se Zo ne 1s used 1n th e C11y to 1m11a1 e busmess retent io n and
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com mu11i1 y rn arkc1in ~ act iviti es; and
\VHER.EAS , the Enterpri se Zone Marketing Gra nt encourage s bu s ine sses to take ad vn nt:ig c o f
Entcrpn sc Zone tax cred it s and hi ghligh ts the Eng le\~ood business communny: and
WHEREAS . th e Co lorado Offi ce of Eco nomi c Development and Int erna tional Tra de of the
Colorado conomi c Development Co mmiss ion requires tha t th e City provide mat ching funds to
mee t Grnnt 1cqui rc mcn ts; and
WHERE /I S, 1he l,ra nt and re lat ed /\grccmcnt betwee n I he State of Colorado·s Ern11 u:11c
De ve lo pmenl Co mmi ss ion an d th e Ci ty of Englewood pledges .i 12.500 00 in lac,! matc hm g
fund s to meet thi s ohl ig:l tio n; and
WH EREAS. matching fun ds have been all ocated in Co mm unity De velopm ent's budget ; and
WHl'.RF.AS, this (irmu and 1hc matching funds will be used for a varie ty of En1erp ri se Zo ne
rnarkc ring and :ld miru strati vc :1c 1i vJtics in the Ci ty of Eng lewood;
NOW, TI-LER.EFORE, OE rr ORD AIN ED 13Y T HE CITY COUNC [L OF T HE CITY OF
ENGLE WOOD. COLO RAD O, AS FOLLOWS :
9 b iii
Scctio 1. The Agreemt=nt betwe en the Slate of Colorado. Economi c Development a.nd
Internatio nal T rade, Co lornd o Economi c Dc vclopm,,:nt Co mmi ss ion , and the Cit y o fEngle\\OO<l
for a G ra nt o f S 12,5 00 .00 to be us ed fo r En terp ri se Zo ne Mark eting and Adntini str.11 ivo
u.,;tivitic::., a 1.:uµy uf wh ii.:h i::. utt ci1.:hcJ hc1c tu as Att.~cluucut I . is li c1cb y il\:Ccph:::d .
Secti o n 2. The Mayor and Ci ty Cl erk are authon zed to sign an d a1t es1 sa id
Agree men t for a nd o n be half o f the City o r Englewood .
lmroduced. rea d in full . and pa sse d o n firs t readi ng on th e 6th day of Ju ne. 20 I I .
Pub li s hed by Ti ll e as a Bill fur an O rd in::mc c in the C11y 's o ffi c ial ne\vs paper on th e l(hh d:l y o f
June. 20 11 .
Publi shcd il S a Bill fu r an n.li mmci; un til i: C it y·~ onidal web site b eginning on the 8th da) o f
Ju ne , 20 11 for th iny (30) days.
Read hy 11 11c an d pas'.\cd on fin al read mg on the 20t h da y ot June , 2111 I .
Pub lis hed by title in the Cit y's officia l new spa per as Ord in anc e No._. $cric-s o f ~0 11, o n
th e 24 th day of Jun e. LO I I
Publi s hed by title on the Cit y's offi cial web sit e beginninu on thC' 22 nd d.t y o f
June , 20 11 fo rthiny (3C ) da ys.
James K . \Vo odwarct , Mayor
ATTEST :
Lou cri ,hi.1 A. F ll is. Cit y Clerk
I. Lo uc n s hin A. Elli s. Ci 1y C lerk o f the C 11;1 o f En glewood, Colo rado, he reby ce rt ify th at the
abo ,c nnd fo re go ing is ri tru e copy of th e O rd i:1.ancc pa ss ed on fi n.i i re ading and pub lished by
title a s O rdi na nce No _, Series o f 201 1.
Loucri shia A Ell is
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Ab'tll CY EOA Fuid 156 ;\ppro;i 902 0 :~ 9020
Encumb,ancc #: £1 1 £0 C8 4J
STATE OF COLORA DO
O ffi ce of Econ o mi c l)c,·clo prn e nt and Inte r n a tion a l Trade
ls ntcrprisc Zo ne :Vla rke tin g G rant Agre e m e nt
with
C it y of En g lewood
TAllLE OF CONTENTS
l PARTl'F.'; ..................... ..
2. ECFE<..T IVE DATE AN D NOTI CE OF NON LIA BILITY
3 RECITA i.'> ...
4 01:.t-lN!T lUNS ...................... .
5. TERM Ai'fD J,.,RLY TERM IN ATION ..
6. ST A TEM ENT n r, WORK
7 1',IYMENTS TO GRANTEE ...
8. RE PORT ING AND NOT IF ICATI O N.
9. GRANTEE RElOIUJS .
10 CO NFIDENTI Ai, INFORMAT ION ,\ND STAT E 1\f.CURDS
11. CONFLICTS OF INTEREST
12. REPRE SENTAT ION AND WARRA NT IES
13. TN SURAN CE .
14. BRE ACH ......
15. KEME DIES.
16 . NOTICE ~ ANIJ REPR ES ENTA TI\IE S .....
17. RIGHTS IN DATA, DOC UMEN TS, AND CO MP ITTER SOFTWARE ........................ , .... .
IS . GOV ERNM E1'TA L IMMUNI TY
19. STATEW IDE CONT RACT 1ANA u EME I IT SYSTEM ....
20. GENERA L PROVISION S ..
21. COLOR.,D0 SPECIAL PR O' ~IONS
22 . SIGNATURE PAGE
23 EXHIB IT A -STATEMEN WORK
I. PART IES
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Thi s Gran! Agree ment (her eina fte r called ·'G ra nt") is en ter ed into by and betw ee n Cil y of E ,giewood, IOUO
Ellg ie wood Pkwy., Eng lewood, CO 80 I 10 (hc:cina fi « call ed "Grant<a' ), and the STATE OF COLORADO
ac ting by an d thro ugh th e Colora do Offi ce of Econom ic Dev el opmen t and Intern ati onal T rade, olorndo
Econ omic Dt' 1elopme n1 Comm it;c;1on. 16i.5 Brc :idway . ~ui1c 2700, D env er, CO 802 02 (h ereinn fh:r ca lle d the:
"S tai e" or' OED l'J'").
2. EFl>"ECT IV E DAT E AND NOT ICE OF NO NLI AB ILITY.
Th is Grant shall not be effe cti ve or enfo rcea bl e 11 nli l it is approved and s igned by th, Col orad o Slate Contro ller
or desi gnee (here :n r1ftc r ca ll ed the "E ffccuvc· Dale"). The Stnte sha ll not be lia ble 10 pay or reimb urs e Cirnntf'e
fo r any per"'orma nce hereund er, incl ud ing, bu! not limit ed to :osts or expe nst:s incu rr ed, or be bou nd by ::my
prov isio n her eof pr io r to th e EfTec 1 ivc D nte.
3. REC ITALS
A. A uth orit·y, Appropria ti o n, nud Approvn l
Auth or i1y to enter ,111 0 thi s Gran t exi sts in CRS §24-46 -101 th :o ug h 24 -46-105 and es tabli shes the
Co lora do Eco nomic Dev elo pment Frn1d (h ere in afte r call ed ·'C EDF"}, and is to be ad mini stered by the
Colorado Offi ce of Eco nom ic Dc vcl opmel\l an d lnterna :iona l T rade and fu nd s ha ve be,.:n bu dgeted ,
appro pri ated a11 d otlu:rwis L' ma Je .1 va ilable ::md a suffi cient u 11 •ncum ber ed bc1 !ance the reof rema ins
ava ilab le for pny111 c111 Req ui red app roval!;, cl~r;i nc c and coor dinntio n hn vc bee n accornpl ish cd fr om an d
wi t Ii a ppropr iate agenc ie s.
0 . Co ns idc:·ation
Th e Part ies ac knowledge tmu the mutua l p~o mi scs nnd cov crmnls conta ined here in and othe r b0o r. ancl
va luable considcrnt io;1 are su fli c1ent and adequa te 10 suJport th1s Ur.rnL
C. Purpose
The Siatc di.:s ires to pro rn o1e cccnom ic develo pm ent in CC'lorado hy :1s'i isL11r. local c mmun:ti es in
cxr:m rl ine. 1h cir ec nnn n,ic bn sc. Gran t fund s will .c:ur,po n ·na rke1i ng rh c loca l area in the Ente rpr ise zone.
D. llcfrrc n ccs
All re ~cn ct"s in thi s Grant 10 scctiors (whClhcr spe ll ed ou t or uzi.1g, the§ !::ymbol), subsec ti ons, exhibils or
oth er ulli!cl 1111 c111s, ai c rcfc • c:1:cc.s 10 sec ri or.s. subsc.c tto n:;, -:xh ibit5 or ot her ntrn chrnc nts co nta ined herein or
in corp ora 1ed r.s a part Il e, L.:.Jf, u11 lc.'o!) utli~rwise i:Ol ecl .
4. DEFINITIONS
The: fo\1 0\v in g rrr ms a~ 11scd h~rcin ~hall re co nstrued and inlc rpn.:tcd as follows:
A. Du U::;et
"B u.Ige l'' mc/\ns th e bud get fo r the Work dc5c ri bed in Exhi bi t A.
B. ft~valu :i t io n
"Ev.1h.:a uo11 " mea ns the pr ocess of exa minin g Gr:l ntce·~ Work and re 1ing Jt ba~ed on critc;ia t"~L;1b l b l u::J in
§6 and Ex hibit A.
C.CEJ>C
"CF.DC " mc.-1:1s the. Co lorad o Econo mi c Deve lo pme nt Com1:1ission who made this Gra nt avail able
n . Ex hib its a n ti ot her A tt:i ch mcnts
The fo ll ow:ng ore nttachcd her et o nnd in cc-r por:itcd by rc fcren c~ here in : Ex hibi t A (S rntc me nt o:' W~rl-')
t. t;oocls
"lioods" means tan gible materia l acqu ired, p:od uccd, or d!!li vc:~t:L by Grumet: dtlicr ~e.::pa,ate ly 01 in
con_ur:cl\on w ith t he Se~vices Gnntce re nders hereunder .
l?. Gra nt o r Ag reem ..,nt
"Gr:i.m " or 11 Agr eeme nt 11 mea ns this Grant. its term s and c :mditions, attache C. C>.hi bit s, docume nt s
in co rpora ted by refer ence under the terms of th is Gr;?nt. and a ny fim:r c mod ifyi ng agn:ement s, ex hib it:.,
a·1.1 ~hm en 1!-or refr:rc nces mcorpo ra tcd ;'l cr ein pJ rrn Jnt to Co lor aC:o State law, Fiscn l Rul es. and St ate
Contro lle r Polic:cs.
G. G r:111t Fu nds o r CEDF
"Gr11 r1. Fumb " m '·CEDF'' means funds aq 1ilable for distri bution by the CEDC fr o1r. the Co lo rnd u
Economic Dcvelop mc 11 Fu nJ puy.1b '.c: by th e :.tah: lu rn 11tc:c pu rs uanl to thi s Gran t.
JI . 1'~1r1yor l'itr t ie.~
"P:1 :-ty" mea n,; the Sta te or Gran 1cc nn d "Pnn ics" mean s both the Sm tc and Uranl rc.
I . H.c ,•icw
'·Rcvicw ·1 rne Jns l!Xilminine Cira ntc c'o; Wor k ro cmw c ·h;it it is adeq11 a1e. ac:u rat c, cor:cct nnd in
ncco rci:\r.c c wi th tl~c cri wr:a l-S ta blis hcd in §G J nd E xhi bit A .
. I. Sc n ·ic es
"Services· means ihe n:quin:d scrviLt~ lo be pL-rfon11cL by Gr ant ee pu 1su ant to thi s Grant.
K. S ub-gr:u11 cc
"S ub-~ra nt ee" meam third -pa nics, 1f any, cngaJt!d by Grant ee to aia in' pcrfon aan cc 01 11s obl1ga11 ons.
L. \Vork or Proj ect
·'Work" or "Pr OJcc t " mca 11 s 1he 1a sks and activi:ie s Grmuee j,;; ,r.qu ir ed to perform 10 fu lfill its oblig.11ions
ur1dc r 1h:5 Gr.mt :ind Ex hibi 1 A, in:;liJding the ~c r:'orm;:mce of the Scrvin'S nnd de liv r ry nf t'le Gon e~
M. \Vork P r od uct
''Work Produc1·· means tile t.1 11gibll: Jr .man~i blt: 1c~u1 1~ u fG 1ar11•;e's Work , 1n;l ud i:ig. b ut not h nt itcc! IO
sottw;irc, r:scar :.h ieµurts, stud ws, data. ph c1ograp hs, .t egativcs 01 u11i~1 iirn)iicJ u1 unfi 11 1s 11c J doc.Jmcnts ,
drn .vings, models, su r·•eys. maps. rnlteri:1ls, or wo1 I... p1oduc1 of an:,,, ;y pc, 111 :ludmg drd ft~
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5. T t RM AND EA RLY TE RM INATION.
A. lnitiul Term a nd Work Co mmen cement
T he J>a1 ti es 1csp ec.1i vc perfor mances unde1 thi s G rant s ha ll c.:o mm cnu.: on the E ffecti ve Date or Jam:ary 1,
20 11 . Th is Grant sh all ter mina te on December 3 1, ".?0 11 un less sooner termi nated o r furt her ext en ded as
specified clscwlu:r•! herein
11. Suil t.'s Optio n to Exten d
The Slil tc ma y rr.<111 ir c cont inued perfornm n:-r for ,1 period of) mo nt hs at the same ra tes and ~amc t-!r mi;
specifi ed in th e Gra nt. Th e Iota '. durat ion of thi s Grnnt, inc lu dhg the c>.:c rc ise of nny options under th1!:i
clause. shnll no t excee d I yea r and 3 momhs .
6. STA n :M ENT OF WORK
A. Co mpletion
Ci rantct! shall co mplct t 111: Work and its othe r o1Jl ignt io ns as d~cribcd herein and in E >.h ibil A on nr
hefore December:: I. '.1J I I. The S1 1c shall not l>e liable 10 co mp ensa te Gran tee for any Wo rk pcrfo;mcd
prio r to the Effecti ve Dat e or ;ifi cr th e ti.:rmi nat ion of th is Grant.
13. Goo ds :ind Services
Grantee shal l procu re Good s and Scn :ccs necessary to co mplete the Work. Such proc un:mcn! sh JI I be
acco mp lished us ing the Grnnt Funds and slu!I not inc rease the maximum amou nt payab le hereunder by the
Stat e.
C. Emp loyees
All persons emp loy ed ~y Grantee or S b~grn.n tees shall be co ruider ed Grantee's or Sub• grantees '
employcc(s) for all purposes her eu nder and shall not be em ployees of the Sta te for any purpo;e as a re.suit
of this Grnnt.
7. PAYMENTS TO l;RANT EE
Tile S1a 1c sh all, m accorda nce with the provi sions of this §7, pay Grantee m 1h c following amounts and using th e
me thods set fort h be low:
A. Maximum Amoun t
The maximu m amount payab le unde r this rant 10 Gr:m lee by the Slate is $12 ,500 , as determ in ed by 1hc
St.!IC fr om av ailab!c funds. Grantee agrees to pro\ idc nny udd itionn l fu nds req uir ed fo1 the :rncccs:ifu l
comp leuon of the Work . Paym ents to Grantee are lim ited to tt':e unr,id obligated balan:e of 1hc Gra nt as
se t for th in Ex h ibir A.
R. Pay ment
i. Arh 1;1m·e , lnlt•rim :md Final P ~yml'lll<i
A ny udvam.:c pay ment nll owcd under 1:1 is Gr :mt or in Exh i bit A shall comply wit! State Fi sc al Ruk:s
and be m;i dc in it cc ordanc-c with th e provisio ns of this Gra nt or such Ex hib it. Grantee sha ll in iti alc nny
i"Jaymc nl request.,; by subn:i t1 ing invoices to t:1e Sta te in th e form and mann er set fo rth ;-t nd app~ovcd by
1hc State .
ii. l11 1ercst
The Siatc sha ll fu ll)' pay c:1ch in-,1oicc within 45 days of rcc.1:,pt thereof if !he am ouu t in\o iccd
rt:prt:sem~ pe rfor mance by Gra n:ett prt:v iuusly acl.'.cp tt.:d by tin: State. Un1.,o nt~tt:d dJHuu,11~ nut pc1id l.Jy
the Stale wi1hin '15 days rr.ay, i f 1ra111ec so ri:q ucstCi , bc:a r interest on the unpaid ba lance bcginninB on
the 46 th dny il.t n rntc not 10 e:,,:cccd one percent per mont h until pa id iii full; provided, however, that
interest slml! no t acc rue on 1mpa 1c1 amo unts tha t are subjec t to a good fait h dis put e. Gra ntee sha ll
invoi ce 1hr l;itc separate ly for .ircmeil intertCil on rlelinque nl ;imo11 n1~. The h illi ng sha ll reference th e
ddinqucnt payment, the n!.11nbcr of day's interes t to be paid an d lh c inrer es l ra te .
iii . Availab le Fund s, Con tin gency, and T ermin ati o n
The Str:te is pro hibi:t:d by law fron 1 maki ng fisca l com mitm ents beyoid th e term of th e Sta te's current
fi scal year. Therefore, Grantee's '.:ompensa tion is co ntingent up on th e co nti nui ng avai lJb il ity of State
app ropr iation; as prov ided in th ; Colo:ado Spec ial Prov i;ions, sc i fon h be low . If 7edera l funds are
used w th tlrn Gr d1r in whole C'f in part, 111c State's perforrnanc~ he reu nder is comingen l upon the
contin uing availabiltty ofsuc!l funds . Pa yme nts purs uant to thi~ Gidn , ~lm ll bt.: 111,,Jc u11 ly fr urn
av1ii bble fun ds enc umbe re d fJ 1 this G1 ,11u ai•d rhc Srnte'!I liah ll ity fo r such p::iy mc.w; c.h all he li mrtl~C.
1n the nmou111 re nu,in in e n f s11ch encu mber ed fun ds If St.tie or federa l funds are not approp ri ated , or
oth erwise beco me umwa ilab le to fun c th is Grant, the State may im med iat ely tc rmin:i!e lhi5 Gra nt in
who le or in part withc ut iurther li nbili ty in ar.co rd ::mce wi th th e prov isions here in.
i\', l.!:rro n co us P aym ents
At the Slnt c's sole dis:.rcti on, payments made to Gran tee in erro t for an)' reri~u n, i11d uding, bu t nu '.
li mi1cC to overpay ments or impru pe1 pay 111e1 Hs, anJ u11 t.:xp c:11rJ crJ ur t:Xt.:t.:ss fu nds rec eiv ed by Grariree ,
111a y be recov c1 t!d froir: Gn:nh::t: by dcd u~tiu n fro m suL~r;q uc nt payme nts un der th is Grant or 01h er
Gru nt s, grun ls or ilbrt:emc n:s betwee n 1he Srnte and Grantee er by ot her ap prop ria 1e methods and
co llected as a deb t due to the State. Suc h fL:nds shall not be pa id to any per so n or entity other than the
State .
C. Use of Fund s
Gran t Fund s sha ll be used only for c\:g ible cos ts ide 1i-i fi cd herc;n and/o~ in Exhi bi1 A.
D. Match in g Fund s
Grantee shall provide ma tchin g fun ds aE prov ided 111 Ex hibit A.
8. REP ORTINC AND NO TIFI CA TION
Rep ort s , Ev:1.luations, and Revie ws req ui red under th :s §8 ;hall ·,e in accorda nce with the ;>roct:durc~ of and in
suer, ior m as pr cs c.r ib cd by th e State and in acco rd :mce ·.,:ith & 19, if app licable .
A. Prr fo nnau rc, Progress. Perso nn el, :and Funds
Grante•:-shall su bmit a repo rt to :he S:ate U?On exp ira:io:1 er sooner term ina l ion of thi s Gr::mt , co nt a ining :m
Eval ua tion an d Rev iew of Gr311t ~e 's pe rfor mance :.nd the fin al status ofGrantec '5 obligations hcrcundcr. In
add i:i on, Gr.:mtee ;,ha ll co mp ly with all reporting requ ir emen ts , if any, s:t for:h in Ex hibi t A.
n. Liti ga t io n Rcpo ning
Within 10 days aft er bei ng served wit h any plead in g in a leg;il act ion fil~d wi:h a co urt or administrativ:
agency, related 10 tlu s U:-ant or which may affect Grantee's ab il ny to perfor m its ob ligations hercLnde r,
Ura nte, shal l noufy the St ate or such aci ion and del iver cop ies of such plead in gs lo the State's princi pal
repr esentat ive as id entified he rein . If the State's principil rcp :-esen ta t!vc is not then scr\~ng, suc h notice and
co pies ;ha ll be delive re d 10 the Exec ut ive Director ofOEJ)JT.
C. No nco mpliance
ll:-ilntct~'c; fa ilur e to provide reports and :i.ot ify the St.i.t e :n a timely ma nn er in accordanc e with thi s §8 ma y
result i:1 the de\;i.y of pRymc nt of fund s and/o r tc:-m inati on 3.S ?rov idc d und er th is Gr;in t.
f>. S ub •gra ut s
Cupit.:~ of a11y an J ull Sub•gnm1s cme:-1:C inr o by Grn1:1 ce to p:rfor m its ob liga tions hereu nde r sha ll be
sub miu cd to the State or its pr incipa l r1:J=rescr.t:11 ivc upon request by the Sta te. Any and all Su 1J•gra n1 s
ente red into oy Gra :11ec 1 ·late d to ns performa nce he reund er sh2II comp ly with all nppli cable federa l and
s1ntc laws and ::,h all prov ide that such Sub·gran ls be gvve rn~d by the '.aws of the State ol Co lorad o.
9. C:RANTEE l !ECORDS
Gra nte e shnll rn a kc, keep, mnintni n nnd nllo v. inspecti on and mon ito ring of till: fo ll ow ing reco rd s,
A. [Vbin tcn:.1 11cc
li :-an tcc shall make, kee p, ma mlam , ar.d all()w inspect io n and monito~in g by the State of a complete fi le of
al; reco rd s, docume nts, co mm un ica ti ons, no 1c.s nnd oth er ""rittc 11 mater ial s, clcc 1ro11i c med ia files, und
commu ni catio ns , pert ai ning in any ma nner to th e Work or the de livery of Services (inc lud ing, hut not
limi te d to the operat ion of program s) or Goods hc rclmder . Grantee shal l mainta in such rec.ores (the
"Record Retent ion Pe ri od'') unti l the las 1 to occur of u e follo->Jing : (i) a pc iio d of thr ee YC'-.'S a ft er the d JlC
th is G:-a m is comp leted or terminated , nr (i i) fi nal rity 1m ·nt is made he rmndt'T , whichever jt, !:Her , or (iii) fo r
suc h furl her perio d as m:i.y be nt-::e,;;sary 10 rrso lve :my pendi ng m:mcrs, or (iv) if an auCit is occurring, or
Gran te~ ha s received notice that an aLdi1 is pend ing, the n unti l s11ch aud:t !·.as been comp lcte ti and its
tin din,µ: IWVt! been resolved (th e "Record Retc r. ·_,n Pe riod").
R. l11 )p c;1iun
Grar.tee s:ian pcr:rnl the Srn te1 11,c feder al govcrnm:11 1 ;llld any ether du ly 2.ut ho1 izcd :igcm of :i
g0vcrnmrnt,1 I agency :o audit , msp cc t. e,:mm nc, exce 1pt, copy ancl'or transcri be lirantcc's records re lated to
th s Li 1a111 dunng 1h~ Record Ri.:ten:1O11 Pt>n od lei n per iod ul tlucc ye:1rs fol\('lw111g tcnnin::t1on of 1his
•
•
Grant or fi n<.! payment hereunder, wh ic he ver is late r, 10 ass \Jf e compli ance wi th th r; terms hereo r or 1c1
eva luaH· Grantee's pe rfo rman ce hereun de r. T:,e State rese rves the right to in s pe ct th e Wor k nt nll rcns onnb lc
ti m::s and places during the term of ·h is Grant, includi ng any ex tensi on . ff the Work fa il s to conform to the
req.1ir cmcn ts of th is Grant, th e Sta te may r equi r e li rant ce prom ptly to br ing tt.c Work into co nfo rmity wiih
Grrnt r equirements, at Gran tee's sole expe nse . If the Work ca nn ot be broug ht into conforma nce by r~-
per for mance or other correc tive measures, the St ate may req uir e Grant ee to ta ~e ne cessary act ion to en sure
th:i t future perfo rrn ::m cc confo rms to Grant requi remen ts ur.d exercise th e remedies ava:IH bl c und er th is
Grant, at law or ineq uity in lie u of or in co nj unctio n with such co rr ec tive meas ures.
C. Monit or in g
G ran tee shall per mit the State, !hr. frdern l e,nve rnm ent , ~md other governm ent al agenci es hav ing
juri>dicti on, in thei r so le disc retion, to mo nitor al! acri viri es con:hicted by Gra:n ce pursuam i('1 the term s of
this G 1 ant usin g ;rny re asonab le p 10l.t:Ll u a :1 in.;lucJ:ug, bul 110 1 limi ted to: int.:ri:al eva luat io n proced ures,
ex aminati on of progra m data , spec ial an alyses, 0?1-s ite L:1eck ing. forma l audit exami nati ons , or any ot her
proccd u:cs . All monit ori ng comroll ed by the Sta te sha'.1 be performed in a manne r that sha ll not undul y
in1crfere wilh Grn11 1r.c·~ pe~fnrm :rnrii hP.r('un Ct>r
ll . F inn i Aud it Re port
I i a:1 aud it i,e perfonned on Grant ee 's record s for any tisc al yea r cov ering a ponio n of the teim of 1hi s
Grant, Grant ·:!C sh al l sub mit a co py of the fi nal audi 1 report to th ! lat e or its p:incipa l rc prcscn rn 1ivc at the
add:cs.s s pec :fied hcrr.in.
JO. CO NF ID E,N TIAL INF ORMAT ION AND STA TE, R ECO RD S
Gra ntee shall cmr:ply wi1h !h e prnv isinn~ of thi!-§ 10 if i1 hrr0mrs privy 10 confidentia l infor mat ion in
connt!ctio n wi1h its performanc e he reu nd er. Confide mi1 l infor matio n, inc'.udcs, but is 110 1 n("-:,essaril y lirn i:cd to,
~la te rt.:cord s, personne l 1eco1d s, an d it1fo 1111&liu 11 wm~t..:rn ing, iml ivitl uals.
A. C1111fi d c11ti:i lity
r.rant cc s ha!; kee;, all State rcco:-ds and info rm atio n confid ential at all limes a11rt to comp ly with all laws
an d rcgula tt ons co nccrni :-ig confid cmi nlity of informatio n. Any reques t or demand by a thin'.: pa r:y fo r Stale
record s and info rm a1io n in : ~ r,ossc;s ion ofGran:ee sh.a ll be immediat d y forwar ded to the Sta1 c's
prmcipa : rep it>.Scr.tatlve .
H. N o t 1fic:tlio n
Grantee shall notify its agc :1t 1 employees, Sub -grantees, and ass;gns who may come into con tact with Stale
rt=<.:l.l rc.l:, urn.I cunlit.!i;ntial info rm ation tha t each is subject to the co nfi denti il lity rcq uircmen 1s set fo nh he rem,
and sha r prov ide each wi 1t a \Wi tte 1; exp lana1ion of suc h requi rements before they arc permilted to ac cess
such records and '.nform atio n.
C. u~c. Sccu r il'y, anti R cte11t ion
Confid entia l informati on of any ki ne shall n01 be dis t1 ibutcd or so ld to ~ny third pa rt y or used by Gra nt ee
or its agen ts 111 an y wny, exc.ep t as autho ri zed by th is Grant or a pp roved in writi;1g by the State . Gran1ce
<.;h:1 11 provirl c anrl m ni ri tai n 1 scr.urc envir,::mm ent that c:is urcs confidenti al ity of all Sta te rccorrls and other
confid en ti al in fo rmation whcrc 1,cr lc cat cd . Co nfi dential in fo rmatio n sha ll not be reta in ed in any fi les or
u tb t.:r wbr.; by Gr,rn tcc or its agcr.ts, e.~cep t as permitted in t~.is G~Jnl or ap proved in writi ng by the St ate.
D. [)i scfos ure :rn d Li:ib il ity
D isclos ure of Stnlc reco rds or oth er ro nficl ent:al in fo rma tio:i by Grn ntc c for any re ason may be caJse fo r
le ga l acti o n by third pa rties agdins1 Gra ntee, tile State 01 their n..: . .;µtAt ivc agc 11l:i . Grnn tt:e :,ha ll in demnify,
save, and hold har ml ess th(' State, its employc~s arid agents , aga inst rmy :rnd all c la ims, daurnges 1 lial:ilit y
a nd cou t1 aw3rds includi ng costs, ex pen ses, and attorney fees and related costs, incur red as a res ult o f any
ttr.l or nmis<;i('l n by Gr an1ee, or its emp loy ees , :1 gen1s 1 Sub-p:mll ec s, or ass ig nees j>U rsu ant to thi s ~ I 0.
CO.'IFU CTS OF INT LR!'.ST
Grantee shall no t engage in ,my bus iness o: person.i i ac 1ivi1,cs or pra ctices or mai n1:1.in any relat ionships v.h ic h
co nf1i c1 in any way with the full performa nce of Grantee's ob ligat ions hereund e1. G1ant cc ad.nowled ge~ that
with respect to this G;ant. eve n 1hc a ppeara nce ofa con fl ic l of 1r te rest is ha rmful ro 1he Stme 's i111 eres 1s. Absent
lh e ~ta 1e·s p11o r v.-r1t1 r.:1 apprnval , Gr:m1 ec shal l rcfra111 fro1r any prac.tic•:s, activ1tie ; or rclations l:i ps 1ha1
rea som1b .y a pp ear to •lC' in co 11n 1ct w .t h tl •e fu ll pcrfnnn ,1nc 1· o f Cir ,1 11 1r1•'" nhh e;1 1irw; to 1lw St att· lwr cundc:r If a
con 0 1cl ur apµea.1ance ex is ts. or if Grantee is uncerta in wheth er o con fli ct or the nppcara r:cc of o co n0 1c1 of
interest cxis ls, Grarnt:c ~hell submit lu lhc S:111e a J isc lusure srn.le mcnt setting fo r:h 1h c rcl evan 1 de mit s for th e
St~te's cOJ!side rat ion. Fai lure tu 1romptly sub mit a disc los ure :-1a 1c111 e11 t o, to fo ll ow the St ate's dir ecti on in
:egard to !he a p;Jarcm c.>nnict c.ons 1i1 u1cs a Jrcach of 1:1is G;ai:L
12. R E PRf.SlcNTATIONS Al''D WAR l!ANTLE
Grantee m:1k es the follow in g s pecific rcpresrn:al!ons and \\'Mr .111tie!-i, r.ach of wh ic h Wi't!-i rr hr.ci on by tht! Sl3re in
emc ri ng into this Grant.
J\, Stand:1rd :rnd M:inn c r of Pc rfon n:i nee
Grantee shall pe rform ilS obliga tions hercun.J c, in .lcco rdancc with the highest st,md ards of care, skill and
dilig ence 1n the in dus tr y, t:-ades or profession and in the stquc 11ec anJ mann er ~ct fo:tli in 1h 1s Grn 111.
B. Lceal A ul hor it)' -Cran t ee and Granlre's Signatory
Grantee warrants that it possesses the lcgul auth ority to ent er into lhi s Grant an j th at it has 1akcn all actions
req uire d by it s procedu re s, by-l aws , and/or app lica ble laws to e.-...:c:cise tha t au thority, and to lawfu l!}'
autho :izi::: its unde rs igned sig:iato ry to cxec u1c thi s Gra nt, :ir any part thereo f, and to bin d Grantee to its
terms Ir rcque.,;;ted hy th e. t2tc, Grantee shall pro vi d~ the Sutc wit h proo:' of Grantee 's au thority to cctcr
into thi s Grn nl w ith i n 15 day, of rec iv ing such reques t.
C. Li ccuscs, Perm its, Etc.
Grantee represents n1:d wn rrents lha 1 ns of the EITcc ti vc Dote it hn!i, and th::it ::it all ~,m es durin g the term
hereo ~ it !J.ha ll lu:vc, at i1s so le ex pense , all licenses , ccn ifi cat io:is, app rovals , ins uran ce, perm its, nn d oth er
autho:iZl lion req uire d by luw to pt!rform it~ ub li gdtio 11~ hc 1eJndcr. Gran tee 'N iljrants tha 1 it shall :11ai nta in
all necessa:-y licen ses, ce rtifica1ions. ap prova ls, ir,c-J ram:c, pt!rmil5 , and oth c; u thuii.att io1lS requi red 10
proper ly perform this Grant , wit hout rei mbur sem ent by the State or ot her adJ UStmcm in Gram ;·untls.
i\d di1 iona l\y , a ll emp loyees a nd agents o f Gra nte e performing Services u nder thi s Grant shall hold all
re.q uire d li censes or cert ifi cat ions, i f any, to ;,c.r form th eir respons ibili ties. Gra ntcz, 1fa foreign corpora 11 on
or ot her fo reign entity transacting b usi ness i:1 the 5tate ofColo~ado, fu rther wnr ran ls tha t it currently has
obta i ne d and ~ha ll ma intain 2 11 y a pplicab le ce rt ifica te of aut hority to transac t bus in ess in 1he Sta te of
C:-ilorado and has dLJ ign atcd a regis1c rcd agent in Colorad :o Jccept serv ice of pro cess . Any revoca tio n,
withrl r"wa ! or non-re:-i e·.va l or licenses. cenifications, app:J vals . insu rance, pl'nnits or any SJc:. s1m;!ar
req u ,nents ne:.e~sa ry fo r Grantee to pro perly perform the tcr:n s of this G ... ,11 s ha ll be deemed to be :1
maH:na l brear h by Gmntcc t1 nd consti l'u1e groun d, fo r ter mi nation of th i2-Grant.
13. I NSURANCE
Grante e and :ts Su b-gra ntees shall ob tai n and mai nt ain i ns urance as specifie d in th 15-secuor. nt all times du ring
th e lcrrr: of th is Grant. All polic ies cv ide nci:ig the insu rance cc,vcrag c requi red here under sha ll be iss ued by
insurilncc co mpan :es sat isfacto:-y to Grnnlcc and the S:ate.
A. G r :1 11r £'l'
i. Publi c En tili es
lfGr:rntce 1:; :i. "p ubli c entit y~ withi n the mci mn goflhe Co lorado Goven11ncntt1l !mm 1,;nity Act, CRS
§2t;-10-.0 I , ct seq ., ns amended (t he "GIA"), then Gr:in1cc :;ha ll r.,::iint:iin nt all times Cunng the 1enn
ur1 lli) Giant ~uch 1iab il1 ty ins ura r,ce, by co mm ercia l policy or self-in su ra nce, c.s is ncccs::m ry to mcc\
its lia b1ht1cs uuder the GIA. Grall!et: shall )!:ow µillu fof sul-1 1 i11s urnnce !J.,Hi sfac lory 10 1h-: State , if
requcs 1ed by :he Sm tc. Gr:m tcc shal l requ ir e ca.:h Gmm with Sub •gra ni cc , 1ha1 drc publi L: t:11t ities,
prov iding Goods or Services he reu nde r, to mcl'.Jde the 1nsu r.:i.nce requ 1re1r cnts necessa ry lO meet S ub•
gran lec's liabil iti es un der !he GIA.
ii. ~on-Pub lic En titi es
If Grantee 1s not a "pi1 bli c ent it y" within 1he mea11ing of th e GIA, Grantee shall obta in and ma 111 tain
du ri ng the te rm of th is Grant in.surancc covernge an d po li cies meeting 1hc same req ui rements set rorth
111 §t:\(H) with rrc;;r,ect to S ub-grantees that arc no; "public entities ".
B. G ra 11 tec and S u l1-g r:1111 ccs
Gran :ec s hell requ ire each Groo t wi th Su b-grnntec s, ot·,e , than those th:11 arc pu bl ic enti ties, pr ovich ng
GlluU!t 01 Seiv iccs in co1 11 ee l ,on wi lh 1h1s Gru.,t, lo include insurn ncc rcquirem"'n ls subs t~m 11ally sim11J r to
1h::-fo ll uwm g
i. Wo rker's Co mpe ns ati o n
Worker's Compe ns atio n Ins uranc e as req uire d by State slatutc, and Empl oy er 's Li ab ility In surance
:::o ver ing all of Gra ntee and Sub.grantee emp loy ee s actin g wit hin t he course and sco pe of th eir
employ ment.
ii . Gene r al Linbility
Com mcrc,ci l Ucnera \ Lrn b11i ly Insura nce writt en or, IS occu rren ce fo rm C , 00 O I I 0/93 or
eq uiv alent. covc :-ing premi ses operat ions, fi re damage, ndepe nde nt co nt ractors, pr,"'duct s a nd
comp le ted opera 1ions , blank et cont ractual liab11i ty, pe rsona l inj u:-y . and ad vertis in g li ability wit h
mini mum lim its ns fo ll o wJ: (11 ) $1,000,000 eac h occ urre nce; (h) $1 ,000,000 rcnern l a ggrega te; (c)
SJ.030,000 pr od ucts and co mplete d opera.l ions aggrcga·c ; and (d) $50,000 an) one fire .
in. Autumnhil c Liability
/\utomob i\e Liabilit y lns urn ncc covering ,1ny aut o (111c lJdin,i, ow ned , hird and non •owncd au tos) wi th
a mi ni mu m li mi t of $1,00 0,000 each acci de nt :ombin ed single limi t.
iv. Adtlit io rrn l Ins ured
Grant ee and the S:m c sh:i ll be named as additio na l ins u:cd on 1hc Co;m ncrc ia l Genera l Li a bility
(leas es and construc1ion GrJ nts requ ire add itiona l ins ur~d covt·r::i ge fo r CGm p lcted operatio ns o n
end orsement s CG ~010 11/85. CG 20 37 . or equ iva lent )
, .. Pri mary or Coverage
overage req ui red ofGrnntcc nnd S ub•r,rnntee:; shall be primary ave! :-in) in:.ur.;-i ncc or self-insurnncc
program carried by Gr ant ee or the Slate.
\'i. Ca nc ell ation
The above insurance po lic i shall inc lu d(! pr ovi s ions preven ting cancd la 1ion or non-ren ewal withou·.
at leas t 30 days prior no1 ice to Gra ntee and Gran tee s hall forwa rd s uch notice :o 1he State in
accordanc e \,ith §16 0-'o ticcs und Representati ves) wirnin se ven days o r Gr :rnte e's recei pt of suc h
not ice.
vii. S ubrog:1ti o n ,vaive r
All in"urn ncc policies in any wzy rela ted to this Grant and s~c ur ed and m1i ntained by Grantct: or its
Su b-grantees as requ ir ed here in shall incl ude cla uses st.n ing that each carrier shall waive nil rights of
rci.:u very, under subr oga tio:-i or otherwi se, agams t Grnntcc or the S 1n1c, it s agc1cics 1 ins:itu tions,
organizations, officers, age nL<i, emp loy ees. and vo lunteers .
C. Ccrt if.ca t cs
Grante e nn d ull uh grantees sh.ti ! p,ov idc ccrtifi c:ncs showi n~ insu rance covtrage rcq1 1i rcd herr umlr~r In
the State wit hin seve n bus iness da ys of 1hc Ef:"cc tivc Date o:· this Gra nt. No la·c r th:1 n 15 di\ys prio r to the
cx pi~atio:1 date ofn ny such coverage, Grantee and ca c.h S ub •gran1 cc sh all deli ve r 10 the Stat~ or Gr;1rtcc
cert ific at es of insura nce evidencing rene wal s th ereu f. In add i1ion, upon requ ~, by th e Sta le at ar.y ot.,cr
tune duri ng tht.! 1crm of this Grant or any ub•b'Ta nt, Gran tee an d each S ub-g1.!n te e s hall, w11 h in 10 days of
suc h request, s upp ly lo the S1otc. evidence sotis fnc 1ory to !he Stnle of con.,l lia 1:cc \,it h the provisio ns of lhis
§13
14 . BREACH
i\. l)cfin e<I
In :i dd i1i o n 101111 y hrra chr,; "Pt!ri fi cr. in nt hcr .;ec1inns of this Gra nt. th e fai lur e o f ei th er Pn rt y to pe rfor m
.in) Jf itc: materi:i l obligiltio ns he reu nder, in 'whole or in par: or i:1 a t.mely or sa tisfactoiy 111:m ner,
coru,t illl tcs a breac h. TI 1t: i11:,ti tu1i u11 uf pnJcccJ in~ u11dc1 auy L:ml-..r up tcy, insolv en cy , rcorga niz:11 ioi: or
similar :a w, by or agn ins1 Grantee , or the ap poi11t1 r e nt of a rece iv er or s im il ar offi cer fe r Grant ee or any of
its prnpc:-ty, whic h is no t vi1catcd or fully s1ay-~d wi thin 20 days after tl1c insti lut io n or oc cu rren ce !hereof,
sh all also cons titute a breac h
B. No1icc :i nd C ure Peri od
In 1he even t of a trc.1c .1, net ice ,J'· suc h shall be ghen in writing by 1he ag11ricved Pa rry 10 tl·e othe r Pany in
1h!! m111r(•r r rnvirle rl in §16 If s..:ch breac h is 1101 cured wi1hi n 3!> dais of receip t of writt en no1icc, or if a
cure r21 mo1 bC' co11p k tcd w1th i1 lO clay s, 01 ir cur~ or the b·each has not begun wit hin 30 d,1ys .i nd pu r~u:::d
w1 lli llm: d Jl ,~rnt.:c, lli l Stutc m,·y c,c:rc.1s ~· ,rn~ o f the nmcd1cs sci forih m §1~ 1otwuh r.1:1ndinga11 y1h i11g
to the contra ry he-rt-in, thr St:i1e, in it.~ i:nle <ii ,r.1 e1ion. n':'cd no ! pr ovid e anv An ce n,,t ice or a cu r~ period a nd
ma y imme diate ly ter mina te thi s Gram in whole or in part 1f rea sonably ner,.si::ny to prrsrrvc-publ ic i:~fe ,y
or to prevc ,1 :mmcdiatc public cri sis,
15. llEMEDi E
If Grantee is ,n breac h uncer any provisio:1 of th is Grant, the Sm te sh all hJve a:J cf the remedies li sted int iis
§I S in ad ditio n :o al l oiher remedies set for th in other scc1ions of t hi s Gran 1 following the not ice and c ure 1·,•ri c-d
set fort h in§ 14(8). 1 he Staie may exer cise any or a ll of th e :einedics avail able to it, in its so le di 5c reti on,
conc:mrc11 1ly nr r.o ,c;cc u1h1cly .
A. T crmin ri li on for Cn usc und /o r ll rc uch
If G rantee :~J.i.s to perform nny of its oblig ati ons hcreu nd c~ with :;uch cl il igen~c a s i:; req uired 10 cnr..ure its
completion in ac.co rd,mcc with th e prov.s ions of this Grant an d 1n n 1imcl} nm nnc~. the State mny n ot ify
Grnnl cc ors ud1 11011 •µt:1fo1111,an cc :n acco rcl r1 1cc \l.i th tic provi~ions here in . If Grzntcc thcrcahcr fo i\s 10
prom ptl y cu re suc h 11 011 -pt:r furmancc wu hin the cur e pc ! io<l, th:: State:, tlt its vµt iu.1, 111ay 1.:1 mina1 c •.his
e nti re Gm.Ill or such par t of thi s Gra nt as to whi ch 1here has been de!J y or a fa ilure 10 pro per ly perfor m.
Exerc is e by th e ~tale of [his righ t sl rn ll not be deC"med a breach of its oblit;ations t:er cundcr Grantee s h.il l
cont inue perfor nane e ol tl·,1s li ra nt to the cx tcn! nol :crmmatcd, if an y.
i . Obl iga tio ns :\nd Hig hl~
To the c,:tcnt spec ified i, any tc;mina ri on no tice. Grantee sh :tll no: inc ur furt hc; oJ !i gations or ~cr:der
fur thti p!!rformJ.nce hereunder pas : the effec tive dJtc of such notice , ~lnd s:i a'.\ 1err.1ir:ate OJt sta nd in6
ord ers and subcont racts with thiid :mrt ics. Howeve r, Grantee sha ll co mp !e:c :!~<l riel ive r 10 the ~:ale all
Work, Se rvices an d Go ods not ca n:e lled by the ter minatio n not1c~ an d may in c'.l r obli ga lions as are
nccesrnry to do so wi lhi n th is G:nrt 's ter ms. ;\t the sa le dis,;:ct ion of th ~ Sta.e, Gran·cc sha ll assi~n to
lhc State al: oi Ci nrntee's ri ght , t.t ie. and interest und er such terminat ed orders or s'Jb cc ntract s. U1Jo n
tcrr.1ina ,ion, Grant ee .hal l ial\.e lim ely. reasor.,1b le and r:eC'!.'SSi't r y ~clirm 10 :1rn lec 1 :ind pre~erve
pro ;:>er ty ;., th e possess icn of Gran tee in which the State has nn int'!rest All m.:ucrin ls own~d by 1hr
Stnte in the pos~e..'isio n 'lf Gran tee shall be immed ia tel y rctur:icd to tt:e lat e . A:I Wor k Prod uct, a: th<.·
opti o n o f the State, s hn ll be delive red by Grnntcc 10 the St3te :md :;ha ll become the St at e's pro perty .
il. Pay 111 c 11t.s
Tht: Sl~tt::, 1.:ll r,,;i11 1Uur:.~ Grn 11lcc i.1 11 \y fo r acce pt ed pc 1form1nc~ up to 1hr: da te of tc min ::ti on. If. a ft er
tenninar:o n by the State 1 it is de:cr:nincd th at G:antcc v.a~ nol ia brc.:1.:.h ur that G1,111 it:c'::i actio 1. or
inactio n wac; excu sable, s uch tcrmina ~ion shall be 1re.11cd as a tcnr:natio n i r 1 :he pub li c intac!,t d nd the
n gh ls a nd obllgc.ti ons of th~ Part1c5 sha ll be: th e sarne as i f tl1is Gram had been terminme J in the p.1b lic
i1 ltcrcs 1, as described he rei n.
ii i. Dam :iges :ind Wilh ho lding
No1 withs1and 111µ any other re:1 1edi::i l actior by th!! Sta te. Grnntc\! also st-all remai n lii!bl c to the Srn te
fo r any Ca 111 ages sus tained by the Sta:c by vi rtu e of any bre:1c h unde r this Grant by Cra :1tet: and 1he
Stat e may with ho lC any pay mcllt to Grant t'.c for th e purpose or mitiga tin g the S:a1 e's d omap.es , un:il
c;11r.h tim e as t:"lc ex ;tct amoun: of da mages du e 10 1h e Statc fro m Grantee is d\!lerm im:d. Tile State may
wit hholci ;my Amonnt rh :1 1 m~y he .111c to (ir,ntee ::., the SHl te dee mc; :1e cec;~:uy 10 protec t 1!1c State.
includin g loss as a re su lt o f o uL'itand ing hens o r cb ims o f fo rm er lil•n hn ldc-rs, or 10 l"('i mbursr rhc-
S1,11 c :Or th e execs~ cosLc; in c urr ed in pr oc Lrin g .;im i lar goods or serv.ce>. Gr:i nt cc sh:1 11 be li ab le fo r
ex <:css cos 1s hcurrcd by th:; State in proe ur ing fro :n ~hird p:irues rt:placi.'.!men 1 Wo rk, Se rv ic~ or
::,ubst ilut e Goods as co vc1 .
11 Early T ermin ati o n in th e Pub lic Int eres t
The Statt: is c111 cr ing int o thi s Grant :~or th e pur pose of ca 1ry ing out !he pu blic pol icy oi the State of
Col orad o1 as dc tcr m1nL"d by 11s Govc:nor, Genera l Asscmo l), and 'or Co urt s. If thi s Grant cca.c;cs 10 further
the pcbli c Jolie~ of t he St ate , tl :e State , in its sole d iscret ion, may te rminate thi.; Gram in who le or in part .
Exercise by the St at e of th is I igh l ~hall no : consti tute a breach of :he State 's ob igat ions hcrcu ndc~. Th is
,u hsec ti on s,.J II not 2.pply to a ter min at o n of iris Grant by th e S1a 1e fo~ ca use or breach by Gran 1cc, w,11c h
shall be eove·nNI hy § 15(.\) or ;1,; ntht1w i,;~ s peci fi cally provi ded for her ein
i. l\'lclhlld :rn t.l Co nten t
The Srn te sha ll notify Grantee of s uch term inatio n in ac:orda nce wi th §16. The notiet-shall spcc :fy tl-.e
cffo clivc da te of the term inat ion and whe:hcr 1t affec 1s al! or a port ion al this Grant.
ii. Oblig111i nn!i and Rie hle;
Upon receipt of .i term inat ion not ice, Granite shall be su bj ec t to and comp ly wi th the sa me obli gatio ns
and rii:hi; set fo rt h in §I S(A)(i).
iii, PaymCl\lS
If this Gran t is ter minated by the Siate pu rs ua nt to th is §l S(U), Urant ec sta ll be pa id an amou nt ·,vh ich
bc.~rs the r-;arne rat i" to the tota l re im bursem ent un der this G~an t as th e Services satisfaclor il y
perfor med bea r to th e total Ser vices co vered t y thi s Grant , less paymen ts pr ev iously ma de,
Add i1 io1u ll y, if this Gr~ I is les s tha:, 60% completed, the Stntc moy re imburse Grantee for a po rtion
of actua l out-of-po cket cxp!:nscs (n ot otherwise rc imlrn ~sed un der thi s Grant) inc urr ed by G:"antee
wh ic h ilre directly a11 ri buta ble 10 the un comp leted portio n o f Urnntec's obliga 1i o ns hereun de r;
prov irled 1luu th e ~um of nny an d all rcim burs•!ment sha ll not exceed the maximum ,1moun t pny;ib le to
Grantee he reu nder.
C. Rem ed ies Not l n\'olviu g Term1 11 :1tion
The Sta te. in it s sole discretion, may exercise one or more of the foll owi ng re111e rl ies in addi ll vi", iu mner
rem edies avail ab le to ii:
i. S uspend Pcrformnnce
Suspend Gran tee's pe rfo rma nu· wi 1h respect to nil or any porti o n of this Gra·1t pending necessary
correcti ve ac ti ~.n as spec1[icd by th e State wit hou t eni itling Gra111cc lO an ddju::.tmc ilt in µr icdl.u::>l or
perfo rmanc e sch edu le. Grantee shall prompt ly ceas e perfo rma nce and incu r ring co!:;;s in accordance
wi th th e State's directive nnd th e State s ha ll not be lia b:e fo r cos:s in cur red by Gran tee after the
su5pensi on o f performance under t hi s provi si on.
ii. \Vithhold Payment
Withh old pa)mcnt to Gran:ee umil corrections in Gra n:ce·s perform;mct; a n ; ~a ti~fd clor ily m.i.dc and
com plet ed.
iii , Deny Pa yment
Deny pn)'m ent for tho se oblig;1tions not perform ed, tha: due to Grantee's actions or ina ctit.1r.s, c,1 nnnt
be performed or, if performed , wo uld be of no value to 1he ~tntc: prov id ed , that any de nial of pa>•ment
shall be reasonably related to the va!uc to the State of the obligations not performed .
iv , Rcmo-.•nl
Dema nd remov al of any o f Grantee 's employees, ae,ents, or Sub-grant ee s whom tl :c Sla te de:em s
inc ompeten t, ca rele ss , inSl Jbordinate, unsui table, or othenvi .:;e unucce prnb le, or whose conti nued
relati on :o th is Gra nt is deemed to b~ con tra ry 10 the public interest or not in tnc St:'.!.tc's bes t intere st.
v. Intell ect ual Prope r ty
If Cirnn tr:c in fri nge.., nn a pa te nt , copyrig ht , trade mark , :rade sec ret or other intd lec tual prop erty ri r-,h t
wl ule per forming its obligitions under thi s G;ant, Gra ntee shall, at the State's op ti on (n) o bt ain fo r the
Slu t~ u1 G1 antt:t: the r igl ·I lo use s uc n prod ucts ad se r-.ic es; (b) rcplncc ony Goo ds, Servi ces , or othL'f
prod uct mvol vC"d with non-i nfri nging prod ucts or :n od1fy the m so that they bccom~ non -infringi ng; or,
(c) 1f ne it he r of the foregoing a ltern ati ves nrc reasonably avai lable, remove any in fri ngmg Uoods ,
Se rv ices , or produ c1s :rnd refund rhr pr ice pi1i c1 the refore. Ir: 1he Stale
l fi . NOT IC ES ANU IH~PRF.SENTATIVES
Enc h indi vidu al identified below is tile p1 inc ip al rep resenta tive of th e designau ng Part y. All notices req uir ed to
b1;: givt!n hereun der shall be han d delive re d w.lh receipt requ ired o r scm by cert ified or :-egistere d mail 10 suc h
Party 's pr incip al representat ive 11 the add ress se t for th below , in addi u on to, but not in lie u of a ha rd co py
notice, notice also may be sent by e-mail to tbe e-mail addrcss c.'-, if a ny , se t lorth b:::low . Eitner Parry may from
tim e to 11m c des ignate by wri1 1c:i notice rnbs ti tute ad dresses or persons to whom suc h no ti ces shall be sent.
Un less 0thcrwi se pro v:dcd hcr e.n, all no tices shall be effective upon -cceipt.
A. State :
Kev111 Til !: ·"~----------------
-Co .urado uffice o f Econom ic Dcve\o 1rcm and lnte rna t iorial Trade
16:;i B1 oaJwa , Su it e 2700
Pose 9 oC l5
Denver , CO 80202
ke vin .ti lson,a sta:c.co.us
Nan:v Fenlo n
Citv uf E ne.h:wood
I 000 Enele wood Pl:wv.
Ene lcwood, CO 801 IU
nfe mo n@en~odg~~~g _____ ---
17. III C HT S I N DAT A, ll OCU M EJ\'TS, AND COMJ 'UTEK SO J>J'WAHE:
:.ny so n ware, r::searc h. reports , stud ies, data , phoi ograp hs, ncg,m ves a: Ol her docu men ts, Cra v.1b gs , models,
1 1atena ls, or Work Product of any ty pe, 1ncludmg drafts, pr epa red by Grantee Ill the per formance of 11s
ob li gatl ns un de r thi s Gran 1 shall bt the nonexclus .vc prope rty of lh'! State anc, all Wor k Pr odu ct shall be
c!clivcred to the Sta le by Gr:intcc upon comple ti on or tt.:11nina ti c 11 hereo f. Th~ Sta te's nor.c.~cl usi vc righ ts in such
Work Product sha!I include. bu t not be limit ed to, the ri,e.h t to copy, pub lish. disp lay, transfer, anJ prc ;,a rc
Ceriv nti,e works .
I H. l;U\11LRNM.J::NT 1\L I MMUNITY
. 01w 1thsta ndi ng ;my other prov is ion to the contrary, nol hi:lg herei n shall ::ons titute a waiver, ~xp rcss or imp li ed,
of an) of the 11n111u n1tics, righ,s, :,cn cfits, protcc:io:i, or other provisio ns of the Co\crado Governmenta l
Im munity Act, CR S §24 -10-10 I, cl seq , as amended . Lia bility for claims fo : injcri es to persons or pro perty
ar is ing fr om the neg li ge nc e of th e St ate of Co lom.do, its dep ar tments, inst it utions. agenci::s, bo ards, oifi cia!s,
;mrl emplo:,,c ec; 1s co n1rnl lcd and lim it ed by h~ prov isions of1 hc Gover:1rre n1 a! Im mu ni ty Act :ind 1hc rili k
r.,anage ment sa.tutes, CRS §24-JO-l 50 I, et seq., as amended
19. STATEWID E CONTR-\CT MANA CEM£NT SYSTEM
If the maximu m amou nt pa~ab le to Grar.tee unde r ,his Gra nt is $100,000 or grea ter, ei ther on the Effec tive Da te
or 2.t anyt ir.1c thcr eJftcr, this §19 r,1 ,;l ies .
Gra nt,e ag 1ecs :o ue govm1ed, a:id to abide, by the µro \'is io,:s of CRS §~4-102 -205, §24-102-206, §:i.4 -1 03 -GO I ,
§24-103.5• l O I and §24• 105-102 concerning 1hc monitoring, of vendo r perfor mance on st3tc Gra nts ar:d :ncl usion
of li rant pcrro rrna nc·: infor mmio:, in a s1atew1ctc Comra:t Manageme nt S:1s tcm .
Grant'!c's perfo~ma nce s ha ll bt: su bj ect 10 Evc:l uatio n a nd Review in a ccorda n ce w ith th e ll"rms a nd co nd it ions of
!his Gran!, State l:iw, inc luding CRS §21\ 103.5-10 1, and St a le Fi scal Rul es, Policies and Gu ida nce Ev ;il u:i.tio n
a nd Review o f Gra nt ee's pc~form nncc s hal l be pnr t of the nor mn l Grunt ndmi nis tra 1ion p rocess and G~n nlcc's
pt:1 !u1111ance will be sys t1.;111 at icnlly , ecOided in the s t1.1 tcwiJt:: Cuntrnct Manage ment System. Ai <'.lS of Eva\ua1io11
:md Rev iew slrn.11 includ e, but shall not be limi1c:t to ua li ty, :ost and time li ness. Co lcc 1:on oi inrormat io
rele va nt to the pcrio rmance o f Li rantcc's ob ligations unde r th is Ura n: sha ll be delC rn11n cd by th e specific
re q.i ircmen 1s of such ub l i gmions and sha ll rnc lude fa ctors :a ilo rcd to match the requi rements of Gra nite's
obJ:g~ti ons. Such perform a nce informa tion Shdll be en ter ed int o the stat cw1Ce Co ntract 1anagcment Syste m at
in:crva ls est abl ished here in and a fin al Eva lua 1ion , Review ai1 d i{a tin~ sh all be r:!nderc:d wi1hi n 30 da•ts of th e
end o·· the Cram te rm . Ci ra.ni ce s lmll be not;ficd iollowing eac h pe ifo rmat•cc Eva luation an d Review, ana shall
2dd rcss or :-or rcc ! any ident ifi r<1 ;,rob lr.m in a time ly ma nner a nd maint ain wo rk proe,res~
Sho uld the 1i11 al pc rfor mnn cc Cva luation a11d Review d l1e1m.ne tlmt Grantee ch!m or.strat~d a (tross failure to
ine ... 1 the pe rforma nce mt.:a s~rcs t!StablisheC here un de r, the Exec uti ve Director of the Colvrildo Depa rtm ent of
Pe rson nel ;m d Ad mi:1is tra!ion (E xec ut ive Director), upon reques t by the Office o:-Eco nomic Deve lopme nt and
Inte rn at ional T rade, and showi ng o:-goo:i cau se, may dcbm Grant ee and prohibi t Gra11 1ec fr orr bidding on fu :ure
Gr,inl~ ll ra nrcc may c nntcs1 th e fi na l F.\la lua tin n, ltt~v1cw and Ha ling hy : (3) fil ing rehu Hal state m ents. whi ch
may res ult in e ither remova l or co rr ect ion of the e val uatio n (C RS §24-lQ5 . J02(6)), or (b) und er CRS §24.J05-
10 2(6), exerc is ing the debarment protest and 3ppca! rig hts p rovid~d :n CRS §§24 I 19 106 , I 07 , 201 or 202,
wh .cl: rr.ay res u lt in iht reve rsa l of the debarme nt anc reinstd ltmenl ofGrnnccc, by :he £xcc uti ·1c Director, up0 n
<-!>huwing, ufgooU <.:au::.~.
•
•
20. GE NE RAL PROV ! IONS
A. Ass ig nmc nl :int! Suh-grnats
Grantee's nghlS and ot,lig.1niom he reunde r .e re pcr ;;onal and may not be tra nsferr ed, assi gned or ~u b-g 1dnted
v,:it hm,t th e prio ~. '>m iler. co nse nt of th:: Sta te. Any a!lcmpt at ass ignm ent , tra nsfer , or sub-y.ran1ing wi1h o.1t
s uc h cons cnl ~hall bt. vu iJ A ll nss ig nm ents, S uh-grants , or S uh -granl cc:. npj~rovcd by Gr..t n tcc or 1hc S ta le
are subj cc : 10 all or the pro visions hereof. C1 rant ec sha ll be solel y res pon sible fo r a ll as t ec ts of s ub-grnn!ing
nrro nge mc:n1 ~ ,uiJ ;,e rfor mancc
ll . Bind ing Effec ,
2xccp: as Qt!H•rwi~e prnv ici ed h §20 {A), ull pr ovis ion s he rei n cont ained, inclu dinJ'. the bcncfi1c; a nd
burd ens , sh :i!I t:x tcn d to a11 d be bi nd ing upon the Pa rt ies' res pective hdrs, legal rc pr esc ,t:i.ti vcs, s ucl cssors,
and ass i~m .
C. Ca ptio ns
The Cilpt ions and ht:adm g~ in 11!1s Gn.m :in: fo r co nve nie nce o f re ference cn ly, and shi\ll 11 01 be us ~<l 10
inte rpr et, rle fi n~, ur li mit its pro wdc:-~
D. Co unl c rpa rt s
This Gra nt c1:1y bt executed in mult ip le iden tical ori gi nal countcrp.:ir 1s, :i.11 of which 5hc:I ! constit ut e um:
agr<·cmcn t.
E. Enti re Undcntanding
Thi s 1rnn1 rep rese nts the co mplete integra tion of all undcr st;rn di ngs betwe en the Pan it."i an d all pr ior
rc µr~::ut at ious t>nj unde r~t nn di ngs, or:d or writt en, arc mer g ed he rein . Pr ior or C->ntcmp ora n~ous :ddi tio,s,
deletion s, or other changes hereto sha ll no{ have any fo rce ur effe ct wha tsoeve r, un less embodied herein .
F. l11tl c11111i ficn ti o n-Ge ner.,I
Gnrntct: sha'.I ind emn ify, sav e, :incl hold harml ess th e State, its employees an d agc n1 s, il gmn sl any and all
cl aim , <h-1rn ilgc~, li~hi lity and cau n awards inclu Cin g costs. expenses , and att orney fo es and re la1e d co~ts,
inc urr~d as a res ult of an y act or omi ss ion by Grnn tec, or its e:np !oyccs, agen ts , Sub-gra ntees , or as:,,gnecs
pur s ua nt to ·.he lerm s of this Grnnt; hj we ve·. thi:: provi sio ns ht:rcof sha ll not be const ru~d or 111tcrprctcd as a
wa ive:-, expr ess o~ 1mp li:!d , of an y o f ihe im mu nit ies , rights . benefi ts, pro tcc 1ion , or other prov1s1 o ns, of the
Colorado Gov ernm ental Immu ni ty Ac t, :::RS §24-10-1 0 1 ct seq., or the Fe dera l Tort Cla ims Act, 28 U.S C.
267 I ct seq., as a~pli cabl (', ns now or herea:l er ame nde d.
G. J ,irisdi cti o n :111d Venu e
All suits, acuons, or pro;eedin gs re lated to th is Gram sha ll be tn:ld i11 the St i11t: of Co lorado tmd excl us iv e
ve nu e shall be in the Cit y und Cou nt y of Drn vcr.
Ii. M ocl ill c:.i ti on
i. Hy tl1 c Pa r ties
Ex.c.e pt as s prc1 fi co.ll) pro, ulc d in th i:. G ra111 , modifi c;1t ions of 1!11 s G;ant sha ll not bt.· ef~ec ti w 11 11 11~-.~
agreed to in writin g by th~ Part izs in <l'l amc ndmc t to tl:is Gra nt , pro per ly cx tcutcd an<l rtp prv vc d in
acco rdance wi1h r1pp lic c1 hlc Cnl ornrl o Sta te law. State Fi~c;1\ Ru les. and Off.cc of :he Sta te Cot itro ller
Pol ici es, in cl uding, but not lim ned to, the policy enti t led MODIFIC AT IONS OF CON 'l'R.~Crs -
TO 1.S AND!' RM S.
ii. By Opera ti on o r L;1w
rl1is Gra 11t 1~ subj ci.:t to suc h modifica :io ns as may be requir ed by ch lngcs in t crl ~rai m Col o rad o
S1at c law, or the ir im plemen ting rc gul3 t1 o ns An y suc h requi red 111od1fi catio n a11 to mat ic.:i.1ll y s hall be
inco rp orated in to and be pan of th is Gran t on the effec tiv e da k of s uch change, as 1f fu ll y set fonh
herein .
I. Ordl'r o f Prccc <l enrc
The prov is 1~ms o f th is Gram shall g,uvcrn the rt:ld'.iu11 ~11iµ of th e Pa r1 ies. In th r. eve nt o:' conni cts or
inc om isten cics bet ween this Gran t and i1 s cx:hib1lS and att achm ents includi 115. but 1101 li mi ted lo, 1hose
provid e d b ) Grnntee, :aic h c:onfiic t~ or incons istc::ic ics sh:il! be rcso lvt'd hv refo re nrr 10 the C.oc um ~nts rn
the fo ll owmg or der of pr iorny:
i . f',1l nrnc1r Spc..:ial \'rov1sio 1s,
ii. Th e prov 1s 1ons of the ma in body of th ii G rant,
iii. l~xhih11 A.
.J. S cvcrnbility
Prov id ed th is Gran i c. ,, J C exec•Jted .ind performanc e of the obliga tions o~ the Pan ics ac compli s hetl within
its inte nt , 1hc provi si on s hereo f nr c :;cvc ro.blc und nny pr O\i!:io n that is decl a red i n•,a \i d or becomes
iuu µcr;;tblt: fo1 <my :cason shall not affect the va l idity of un y other provisio n her eof.
K . S urviv::i l ofCc rt :11 11 G r a nt Ter ms
Nvr ,1.•it hstand ing anythine ncrcIn 10 in c con trar~. prov isi ons of 1his Gra nt rc qJiri ng cont in ue d per fo rman ce ,
co 111pl iancc , or effect a fl cr tcrminnti on he reo f, sh all survirc wch terr n1nntion nn d shal l be enfor ceable by
the State if Gra ntee fa ils to perform or com ply as req uir ed .
L. T a,ri;
The Sta te is C<l·m pl from rtll fc1i r.r;1 l rxri <.r li\).'f'<: 1.nd cr IRC Chapte r J2 (No. 84 -73 0 123K ) and fr om all
S1:11 e a nd local governm ~nt sale~ and us e tax es under R~ §§10.26-10 1 and 20 1 ct sc:q S ch cxcmpions
:ipp ly when nmlcri :1 1s ar e purcha sed or scrvic ren dered 10 Cen efr the SI.uc: prtw ide d hnw~vr.r, 1lrn : certai n
po lili ca.l s ubdi visi ons (e .g., City o f Denver) ma y r::qui rc pa ymcn1 of sa les or use ta xes even 1hough lhl'
pto:t uct or serv ice 1s provi dr.:c to 1hc Ste.le. Gran 1cc s:ln ll be so lely lb )lc fe r pay i ng stic 11 1.u:e" ns the Sta te
is proh 1bi1t:J fr o:11 payin g for or re :mbu :"s i:1g Gra ntee for them.
l\1 . Third Pa r ty Ucnc li c1 arics
En forc em en t ol 1h1s Grant and all nr,h~ an d obhg1 1io n!i h1.:rcunder ar! resc rv~d solely to Ih c P:i.nics, an d
1:01 to an y third pa rt y. A ny services or bc nclits wh ic h tlurd p:i rt1 cs receiv e as a result of 1hi$ Gra nt arc
incide nta l to the Gram, anC do not cr ea1e any righ1s fo r s u:h thir d part ies.
N. W oiv,r
W.1iv cr of any hrcac h of a te rm, p1ov is ion, o: requirement of thrs Gran t , or any r:ght or rc illcdy he re unde r,
whclher exp licitly or by lnr.k o f enfnrr.cmcllt , ,;;hn ll nnl he co,slru ed or dee med as a waiver c f ar
r.ubscquc nt breach o f such term , provi sion or req uir ement , or of ;my mhc r term, prov isio n, or re:qu ircm~nl.
T H E ,n :sT O F TII IS PA CF. I NTENT IONALl.l' I.En IJ LA NI{
21. COLO RADO SPEC IA L PROVI SIONS
These Speci al Pro vi ,;io ns ap ply to all Gra nts except where noted in .ta lics.
A. I. CO NTROLJ,ER'S APPROVAL. CHS §24 -30-202 (l ).
This Grant sha ll not be dee med vali d uati l it has been approved by the Colo rado St ate Controll er or
dcsi gnce .
R. 1. FUND A VA ILAIJILITY . CRS §24-3 0-20 2(5.5 ),
Fin an cia l obliga ti ons or the Sta le pJyable aflc r the cu:rem fisca l year arc co ntinge nt upo n fun ds for tha t
pur pose being a p proprin:cd, budgeted, lnd ot herw ise 111:ide ::i.vai lnb l:.
C. 3. CO VEHNMENTAL IMM UNITY .
No 1crin or condit io n r,f :li is Gra nt shall be co nstrued or in1 crprctcd a.c;" wa iver, ex pre ss or im p li ed, of a ny
of the imm unities, rights. bc ncfi , protcc1 io:1s, or ot her provis i,Jns , o f the Colorado Gov ernmental
lin mun it )' Act, CRS §24-10-10 1 e: seq., or the Federa l T ort Clai ms Ac t, 28 U.S.C. §§ !346(b) and 267 1 et
seq ., as a p pl icn !c no w or hc rco fi cr il mt!nde d.
D. 4, I 'I>E P E NO ENT CONT RACTOR
Gra nte e sJ·.all perfir m its duti es her eun der as an inde pend ent co ntractor and :-101 a~ an em ploy ee. Ne ither
fi rn ntec nor any agen t o, emp loyee of Gra ntee s hal l be deem ed to be an 11gc nt or emplo yee of the Slate .
Grantee and iLt;; employees and agenl5 .i re not enti tl ed to uncm~loymc nt .ns urance or wo,kers co 1npcn,;a tion
~ coefos tlv ough the Stntc and 1hc Stc.tc !:ihal' not p:iy fo r o: otherwi se provide s uch cover:i.g,e for Grantee or
any oi its agents or ~m ploy ecs . Unc mp loymenl insu ra nce :,c ncfi ts shall be ava il able to Gra nt ee and 11s
employee~ and age nts on ly i f s uch coverage is made ,w a il3bl'! ,y Gra nt ee or a thi rd pa:-ty. G ranl t:e s hal l pi1y
when due all ap pl icab le employme nt taxes ;m d income taxes a nd local h-!nd t1x es inc urred pu r"iuant 10 tni s
Gra nt G:·;mtee sh al: not have a'Jthoriu.t ion, exp re ss r impli ed, to bind 1hc S:ate to any ag rcc 1ilent, lia bi li ty
or und~r st.mding, exc ept as c -.;pre~sly set for th herein Grantee sli.i.ll (~) provid e n nd keep in fo rr.c w orkers'
.. umpc:nsat ion and une mpl oy ment co mpcns.?ti on i,is ura nce in the amoums requ ir ed by la w, (b) pro vide
proo f ther eo f when req uested by the Sta te, and (c) be so h:l y rc!ipum,iO lr: fu, it.:, dl.;b, <1 11U tliu~t: of iL<i
em ploy ees and agent s.
f.. S. COMl'Ll ANCE WI T H LAW .
Grnntcc shnll s:rictly comply \•·ith nil applica ble fed eral :rnd S tlt c i::ws, rules , :i nd re gu la tions in cffec l or
her('aft er es tab lis hed , incl ud!ng. Y.ll hou l limi tat ion, law s a pplica ble to disc rir.i ination and unfai r
~mp loymcn t pra c11ces.
F. 6. C II O IC £ OF I A \V.
Co lorado law , and rules a nd reg ula 1io ns issued pur~.ia nt there to, shall be nppl ied in the int erpretatio n,
~"ccut i01 1, a nd cnforccmcn1 of this Grant Any provisio n inc lude d or in corpo:-.itcd h~rei 11 by re fer ence
which connic 1s wit h said la\1.), ru cs, and rcgulJ tions s hall be nu ll and voi d. Any provis io1 inr.orpora ted
herei n by ~e fer ence which purports to ni.:gatc lhis or any o:her Spec.al 1-'rov 1s1on 111 whole or 111 parl shall
not be vali cl or en fo rc ea ble or ava .lab lc in any ac 1ion at law, wncth cr by way of co mplaint , defe nse, or
ot herwise. Any provisio:1 re nd ered null and vo id by the opcrat.on of th is provis ion shall nm inva li da te th e
remainde r of this Gra nt, to lhc extent c.1pnb lc of execution.
C . 7. ll!N l)[NC ARlllTRATION PRO JJJllll'lcD.
The State of Colo rndo docs r:ot agree 10 binding arbi1ration by ~my ::xtra-jud1c ial 1-ody or pt:r son. Any
prov1sio11 101hr rorlrary in this Grnnt m inrorp/"lrit lrd herein hy rcfo rencc sha ll be nu ll and void
11. 8. SOFTW AR E PIRACY l'llOlllillT IO N. G ove rn or's Execut ive Orde r D (,02 00.
State or other pub lic funds paynbl under 1h1s Uram shal l not be used fo~ the acqu isi tio n, opera tio n, or
maintenance of compu1er son ware in, 1o!ation of federal :opyngh1 ia'A'S or applic.. ,le li censing
1cstricuons. Gra nt ee hereby certifies and w.irrants that, dur ing the term of th is Grant and any ex tensions,
Gra11 1cc has ond shall m:i int[lin in pla ce .1pp ropr iote systems :ir.d conirols 10 preve n1 suc h 1mpro pt'r use of
public fu nds . lf !he Sta te determines that Gran tee is in violat ion of :his prov ision, the Stale :nay exercise
any reme dy ava ilable at law or in cqui 1y or under this Grant, inc luding, wu hou t li mitation, mrn::d iatc
lc rm inat 1on oft h1s Grani an d an)' remedy consistent with fe deral copyright laws or appl ica bl e licens ing
1ec;1nct1ons
P.i;c 13 of 1 5
I. 9. EMPLO \'E!; F I NA NC IAL I NTER EST /CON FLICT OF I NTrn EST. C ll . §§2 4 -I R-20 1 ,.,cl 24 ,50 ,
507.
The signatori es river 1h.1 t to their kno wledge, no cr:,plo}ee of the S1.11e has any p erso nal or brndicial
in1crcs t what soever ir. th e service or property described in this Gr;;nt. Grantee has no ini eres t and sh:::11 not
u..:4ui 1c a ny irnr.1cs!, di rect or in dir ec t, tha1 wou ld co nnict in nn y mnnnc r or deg.rec w11 h the perfor mnn ce of
Grantee 's scrviu:s an:J Grantee .!.he ll 110: employ any pers on ha ving suc h kn own interests .
.I . 10. VEN DOR O FFSET . C R S §§24 -3 0-202 (!) :1n <l 24 -J0-20U.
fNnt app lica l,Je to in tugovcm menwl f1g r ee me11 1.\I ~u bJc ct to C l<.S §24-30-20 2.4 {).5), ihe State Controller
111r1y withhold payment under th e Sla te's vendor offsel int ercept system for deb ts owed to State agenc ies
for : (:1) unpaid ch ild suppon debts or child s1.,ppo rt arrcarngcs; (b) unpaid ·:rn lanccs oi rnx, accr ued interes t,
or 0t he r c ha rges s pecified in CRS §39-2 1-101, ct se q.; (c) unpa ,d :oans due to lhc Student Loar. Divi sion of
the De pa rtm ent of Hi ghe r Ed ucat ion: (d) amoun1s requi red to be pai d to the Unemploymc:11 Co mpcnsntion
Fu11d; and (c) other unpaid debts owbg to the Stn!e as a res ult flf final age:1cy d!::terminatio n or judicia l
action
K. I I . P UBL IC G RANT S FO il SE RVICES. C HS §8-17.5 -10 1.
(:--Joi ;i ppl ic.1ble to ag,rccmcnts rclo!ing ta t:-\c o f:"c r, iss uJn cc, or sale of scc uritie.:;, inve~lme nt :l dvisory
:,r;1 v iu:::, ur fu nd man age me nt services , sponsored ?roj ccts, intcrgovc:-mcntn l n~rccmc nts. or ir.form atio n
tec hnology scrvit;CS or pro Juct:,; and !)crv ice!i ) Grnutc:c ccrlifi~s , warrant s, Jnd agrees tha t it docs not
kn ow ingly employ or conu act .-.•ilh an i:lt.:~al alic i: who sl,d ll pe rfor m Y>ori... Lnder this I an t and shall
confir:n :he employ me nt c!ig :b1 !it y of all employees whc art: nc:w ly hirc:tl fu, ci:11.,iuy 1ma:t in the Unite d
Sta tes to perfo rm wor k under this Gr:rnt, through participati on in 1he E-Vcr ify Program or th e St ate
progr2m es t•blis hcd pu rsuant to CRS §K-17 .)-IU2(S)(c), Grantee shall not knowingly emp loy or contract
with an ill egal alien Ill pe rfon n work under th1 s Gram or en ter intc.. a gra nt with a Sub-gra.1 tee r'.1a, .ra il s to
cr.:n ify to Grantee t.h a the Sub -gra ntee ~h all not know ir gly emp loy or con!rn:.t wilh an il legal alien 10
perform worh. under this Gra nt. Grantee (a) shal l not use E-Verify Program or State progra m pro cc.:du rcs 10
undert ake prc -emµlo ymcnt .;c rcenin g of job app licants whi le 1his Grant is bc .ng perform ed, (b) sha ll no1 ify
th t:: Sub -grantee an d the granti ng State c.gency withir. th ree d.1ys if Grantee ha s actua l know ledge -that a
Suti-eran 1t·e is em pl oying or contracting wit h an ill egal ali en fo r work un ccr this Grant, (c) shall terminu tc
the Scb-g,rant if a Sub-grn ntet cfoe.:: not ~lo p cmp lnyi ng nr contrn cti ng with the 11lcgal .:il ii;n withi n !hrci.:
days of receiving l:le notice, and (d) sha ll comp ly wit h rcriscna:>le reques1 :; m;ide in the crlllnrn o f au
investigat ion, undert~ken pursu:a.!"'t 10 CKS §8-17 S-102(5 ), 't:y the Co lo;a ~o De ?art mcn t of Lab or anti
Cmploymcnt. lf Grnntcc pa ruc ip:itcs in the St;itc i-;rof'.r~n. Gr:in tcl! sha ll deliver 10 the gra:1ting State
ug,c nc y, rnstitulion o f l·li ghcr Ed uca ti on or poli tica l subdivi sion, a wrin:n, notnr iz::d affi n:iat ion, J([rmi!lg
t:lal C'1ar 11 1.:c: h,1::, c>.ttmincd the lega l wo;k sta tus o'. such emp loyee , and sha ll comply wit h all of the other
rcq Jircmcnts of the State pru g:rarn lf Gra ntc::e f111b tu 1.annµI:,, wn h uny 11.:qui1c:men t of this pro vi sion or
Cl{S §8 -17.J-I O I ct seq., the gram in g State age ncy , insti tutio n of hig her cducatiou ur pu li tii.:al !)t1 Ud ivi!i iu 11
may 11:;mrnatc this Ura r.t to r breach an c, 1f so tcr1111n :u ed, Grantee shall be liJble for clamc:gcs.
L. 12 . PUBL IC G RA 'TS W!Tn NATU R AL PERSOi\'S. C!(S §24-76 .5-101.
Cir;1 11l!!c, if a natural pe rson eigh1cen ( 18) yea rs of age or older, hereby swears ~11C affirms under penalty of
prrjnry tha t he or she (a) is a c itizen or otherw ise lawful!) presen1 ii' the United States pursuant to fe el er.i i
law , (h) shall comp ly wi 1h the rrnvisions ofCRS §24-'16 ;.101 cl seq ., and(<) has produced one form of
idc:1 1irica tion rc-411 in ::l by CRS §24 -7 6 5-10 pno~ w the rffl~l ivr date of t hi, Gram
SP~ E :Tective 1/1109
l'I I E REST OF TH IS PAGF I NTENT!ONALL\' LEF1 BL/\NK
22 . SIGNATURE l'-\GJ(
THF. PARTIES H ERETO fl AVE EXECUTED T HIS G RANT
• l'tnon5 1i ~111ni,: ror Gr.1111 ct hcrc.hy s u cu , am! 11 Hir11• !1 1111 they n tt. 11u 1hori 1.cd to AC.I on C r :rnl t't.15 beha lf n ntl :idmnwlcd gc lhl\1
the S111 tc. is rrl1in~ on th r 1r rcprcscnrn t1ons t o thril c.ffrc t
Ci t) of Eng lewood
Jan',CS K Wood ward, Mayor
S TAT!c OF COLORADO
John \V. Hicl<e nl onpcr1 GO VE Rl"OR
Co!ornd o O ffi ce o r Economic Dc vc lopmenl :md lntema ti ona l
Trad e
Dwayne Romer o, ~xec ut iv e Director
By: _________________ _
l)a:c
"S1i;not11re Alire Kotrl ik , r>t:r,111y Oircc:or
Sign:\\ory avers to the State Ccntr ollcr or d elega te that
Gian tee his nol begun pt.-rfr·,; in•,nce or tl1.it a Stntu1ory
V10!at 1on wa ive r has been reyu estcd under Fiscal Rules.
Date· _________ _
LEGAL RJ::V JEW
John \V , Suthtrs, Attorn ey General
By ________________ _
Sign ntuc • Assi !il an t ,\1 1orney Gt.11i;;-al
Date : ______ _
ALL C ltAl\'T S R EQ !J llU: APPROVAL. BY THE STATE: CONT ll OL LlcR
r ns §24-J O-!0~ rc quire5 lh<' S1:m Cont roll er tu .1ppro\t all SI Il le Granes. Thii Gra nr is not ,a ht.l un til ,;:,c rml aml tJ :u cd btlo\'
hy th r S •.,11c Cun l r oll tr or dtltg:ll r. Gr:m tt.: i~ n ol au lhoriud 10 bq;in pcrform:tncc un til :,uc h t1111r . 1rGra111 cc ht'g1ns
ptrl1111 1,i:1~ r,riur 1htrclo, th e State o f Colorndo ll nol obli:;11 1cd to pa y G r ;:1 ... •c for s uch ptrformnnc<' or fo r any i;ood:, an 1J/or
scrvicrs 11 ro ,·idctl hereun de r.
-
ST ATE CO "i'J'ROLLE R
David J . McDcrn.()11 , CP A
lly ___________ _
Kyle McDon ald
Oate · _______ _
23. EXHIB IT A -STATEMENT OF WORK
I. C,;ENEllAL IJ l!,SC !lll'l'IU N
The purpose of this (ra:11 1s to provi de the Grantee wi th mat=.hing fu nds for the p:ommion of the
Entcr r ri,c 7.one ard econ ormc rl cvcbp;n ent in th e Ar :1p:i hoc Co unt)' Ent er prise Zo ne, area.
2. R EQ UIRJ::M E NTS
2.1 Grn nt Desc ript ion
Gran tee's use o'. this Gran! sh n!I promote :
2.1 . I th e En ter pr ise Zo ne program to bu-;incsscs , or
2.1.2 tou ris t an rnctin ns in th e En terp ri se Zor.e.
2,2 Us r o f F1in ,ls
l.J
2 .2 .J cqu ir cd Expc nd it urrs
2.2. l. l E nte rp ri s e Zone P rog r :11n M:irl<c!ing
Grantee shall use m leas t JS% of the G ran t to disse minate in fornrntirm on
the En1crpri sc Zone progn., to bu!ti nc::;5c:;, T his inc :udcs niarkct ing the
benefits o f th e progrmn, incr:a!,tng awareness that a Ousin css is in th::
E11:e1p 1 is c Zone, ;ind pro viding info rmatio n on recent cha nges to the
progrn rr ..
2..2 . .! O pti ona l E:r pcnd itur e.,;
Expe ndi tures li ste d in 1his sect ion sha ll no t be reimbu rsed by the St,1 tc until
ex pend itu res of a1 least 3)% arc spent meet mg the rcqu 1re m~nts fo 1 1.,e H.cqui1ed
Expend i1ures sec ti on.
2.2.2. l Admini stra tive Expen ses
Grant ee sha ll use no more tha n 30% of ~he Gra nt to cove r Admin istr:: :ve
Expe:1sc.-; associated with managing the Entc :prise Zone. El igib l e c>.pcnscs
are tl':e sa lary of the Ent~rpr isc Zone Adm inis trator, copy ing and faxin g
cos ts as soc iated wilh cc ~tify ing Entc:rpris e 7.om tax credi t fo ~ms, travc1
ex pe ns e,; for meet ings with locn l en : i'.ies; "o1Ut 1hc F.11erprisc 7onc
progra m.
3 . E nterprise Zo1lc Me ctin i; Expen s e
Grnn tce 111:,y i:1 crcJ.S e their :i ll oc:i 1ion for Ad ministrnt ivc Exp enses by
up to $1,000 if l\\O Ente rpr ise Zone Adm ii1 .s trn to r mcct i11 g3 arc
,.llle :1dc d Uy the Enter pri se Zone t\dmi nist 1i!to ~ (or their dcs igncc) or
$500 ifune Emtrpr:s ~ Zone Adm in ist :-a tJr il lccl ing b a ltt:mlctl.
l.l.2.l Enterp rise Zo ne T ouris m
Gramee sha ll use no m◊rc th at 65% o f the Grant to mar ket i\ltracuons iri the
Emc rpnsc Zone 1hat wi ll bn ng visno:-s :o the l:.nt LTpr 1se /..on:: and ,n turn
rc vcr.ue for bu ~ ........ ,c;s cs :mC entit ies in the En terp r ise Zone area .
2.2.2 .3 Oth er EJ.pcudi tu res
Other close l y rc la tt:d Ente rpri se Zone ac tivi 1ie s may be reimb ursed with
Gran: fu nds w11h prior ap pro val b)' 11·.e State
1. 2.3 Matchin g Fund s
Thi s Grant re qui r~s 1hat all us es eif ED C funds in §2.2 . l a,,d §1.2.2 rf:'Ct-ive-~, ,t".ic;f :1.
doll .ir for do!b r cas h 1:ia1ch fr o111 local !;O\ir :es. Local rn "' h dollars shall not be used
to meet othc~ srn tc contrnctcnl mn1c h1ng fun d rc qu irr ,,. Loc:i ! m:i 1r-h dollars sh.1 11
be spent on qualified cxpcnditurcs lis ted m §2.2 .1 an d §2 .2.?. Loca l mn1::h dollars m.:iy
net ~uppo rl non •qudh fy i ng t:xpi.:11dilurc.\.
l'romo 11on a l M :ll crrn l a nd E.ntc r pr isc 7..,o nc Stnlemcnt
A ll pnn1cd, visual or aud io material cre iU:.!d with Gram fLnds ;s con.ii dcred 'l'ro 1~01 i o;i,1 !
Ma1c ri al" and shall sta te ''Emc rpnse Zo ne" on or w1t hm l'rcmo11om l Ma terial Tourism
ex :u:md 1t11 res (§2.2.2.2) sh al l sta te "Supported by the Enterprise Zo:,c Mark e1111 g Urant" on -1 r
with iii tlw Promo 1ional Mate rial rt11~ 111 cl udes all bro :hurcs , rnci o ttd s, TV ;1ds, b1llboa 1ds,
•
signage, mai li ngs , websi te ma ter ia l, and any othe r item ~ cre.itcd wi th Grant fu nd s. Copies of
Promoti on al Materia l sha ll be submi tt ed wi th rc 4u c~~ fo r pay ment from th is grant per §4.2.
2.4 The con tri bu tion fro m the CEDF under thi!, G rant shall nOl exceed th:: amoun l of loca l matcnin g
f1..nds ex pend ed on 1h1 s Project, or $l2,S OO , whichever is less. GrAmce may all ocate fund s to
one or more Sub gnnte~ inv o lved in prom otion and econ o mic development activi1ics in thl!
Enteq:ri se Zone. All Project costs in excess of this grant amount sha ll be the res ponsibi lit y of
the Uranicc .
J. l'E RSONNE L
.t I Hcs po usibl e Ad minis tr:-il or
Gram ec's pcrfo ~m ance hereunder shall l>e unde r tht direct super vi s ion of ;lilan cy Feu ton, an
..:mµloy ee m agent of G1ante:, who is hc 1 cby designa ted as the resp onsible admini'..trat:>r of the
Work.
J.2 Rcp lnccmcnt
Gra ntee sha ll immediat ely notify OEOtT if th e Rc..~pon!-ihle Acim ini~trnt or ccasr-s :o serve.
P~ovid cd the re is a good.fai th reason fo r the cha n~e. if Grnni~e wishes 10 re p Ince th e
Res ons ibl e Adrnin is 1rntor, i1 shall not i ry OE.DIT 1:1ml ~:.:d. iL., a pp ru\ou l. uch a pp1ov.,,1 i s ot
OE DIT's sol e discrccion, as OEDIT issu ed thi s Grnnt Agreeme nt in part rel iance on Gra n1c::'s
rep rese nt at ions rega rding 1h c Rc spom:1b lc Admi nistrdtor . Suc h notic e sha ll speci fy wt:y th e
cha nge is nccc.:;:;u ry, wh o 1he pro?O!;ed replacement is, \'-'hill 1hci:-qu:tl ifi i.:a t10 11s arc , and when
the cha nge would take effect An yt im ~ key personn el cease 10 serve, OE DIT , in its so le
disc reti on, may direc t Gra ntee to suspen d the Work unt il such time as 1heir rep laceme nts arc
;ipprnvcrl All no l ices s ent unde r this subsec tion sha ll be se nt in accordn11cc wit h the Notic es an:1
Rep re sent ati ves pr ovi si ons of thi , Grant Ag reem ent.
4. PAY:vfE 'T
Payment s sl ml\ be made in accurd unc c w:th tl:t.: pruvi~iuus St:t fo rlh ·11 th .s Gra nt and E1:hibit A.
~.J :\d v:1ncc l'ny rn cnl
OED IT may transfer Grant Funds in advance of pc,forman cc on ly if a Fiscal ~u le waive r has
b..:c n granted b y the S1atc Com rollcr for this G rant. To rt:quest an "advance pay ment waiver"
se nd a letter vi a mail or atta ched to an email to the State as defined §16A o i 1hi s co nt rac l and
state 1hc rcasor. f'o r nec C.ing the waiver .
4.2 nrq ue.~t-: 1o r l':1ym en1
Crantc~ sh.i ll sub mi 1 requ ests for pay rn cm usin g the format requ ir ed and pro vid ed by the S'. .. lc
a1U iC:i Jc :,i.:ribct.J lu:rci n fu1 ea ch 1cq ucs 1 for payment. Requcs1s for pay ment shall be made by
J.i nuary 6. 20 12. Tin s request for pay ment shall in:ludc:
4.2.1 1':1ynu•nt Rl'quc.s t f.orm (pnge I)
This shall be th e firs t page of a rcq uc..~1 fo r payme nt. Thi s form shnll cx phin nn d j us t if~
all expenditu re s li ste d oi: the Payme nt Re quest Spreadsheet. This fo rm sh all ioc lude tne
signatu re of the Res~o ns1bl e /\d 11 1111 1s trn tor as ddmcd in§· I herei n. T hr !>ig11a 1urc
cer 11ti rs rh:i t ,·cc cip ts and docu menta t1011 luve bee n che cke d, i'\re on fil e with the
Grantee, and sha ll be sllb miued to the Stat e upon reque st and th at the mformati o n
rc;1 rescnted in this req uest fu ~ pu y111c1 11 b II ue
4.2.2 r :1y men r Reques t Spre :uJs lu·c t (1,a::!C 2)
T hi s sha1 ! be the second pagr of~ req ues t fo r pay men t an d s:l nll !ist the ust(s) of grnnt
iunds by p:oj cct.
4.2.3 Co pies (,f Promotion :11 Mat l·ri :d (p:igc J :i nd 0 11)
T he remaining pages of the request s ha ll include cop ies of all Prom miona l Material a.c;
de fine d in §2.:\ herrin ,\ 1ran,;;n .p1 oivicfoo ;rnd audio material shall be acc epted II'\
pl ace of rc cord .nt',,~. Grnn 1cc sha ll in clu d:-cop :e~ of Pro mo1ional Mmcrrn.! in 1h e o·der
tha t they arc liste d on l h •; P a;:nc1 11 Requ~t Sp:c.-1J~hcct and s hall wr.tc t~.c nu mb er thnt
is in th e r olumn labelc.d "Row· Numbc:r" 01 lit e Pa)'men t Reques: Sprea dshee t 1hat
ccrrcsponds 10 the i:i::m nc luded
5. ADMI NISTRATIV E II F.QIIIR E rn NTS
5.1 Acco unt ing
5. l.1 At all ti me s fr om lh~ E ffecti ve Date of th b G 1.mt un til ccmplctilJn of the Wo 1k, lhc
lira ntc~ shall ma in ta in proper ly ~cgrc&ated book!i uf S:a1~ Grant fu nds, mau.:hing funJ ~,
and ot he r funds assoc iated with t he W nr k.
5 .1.2 All receip ts and cxpencl uures assoc m1cd \.Vith the Wor k s.,al\ be docur.icnlcd in a
deta iled and s pecific ma nner, and sh al acc or d with §b \.\'o rl< B ud get s ci fo rt h herein.
5.2 M onit or ing
OED IT sh all mon it or th e Wo rk on an as 4 necdcd basis. OED IT may c hoose to a udit the ac tiv ities
perfo rmed under th is Gra nt. S uch au dit wi!I be rcqu cs l:d by O EDrl v ia clc:tromc med ia, and
all doc ume n1 a11 or. s hall bo ma de av ai l•b le fo r audi t by OE DIT withm 30 J ays o f suc h requ est
Ci rnnt cc c;hall mai nt ;-.i n n. comp lete file o f all rc:ords, do cu ments, com mun icati ons , no1c.s,
recei pts, invoices nnd nth er wri tt en m:t lcr ials or '"ctronic merli n, files or cornm unic:at ions,
w hich pe rt a in in any mn nnc r to this Gran! Suc h onnk .. i\nl l rcc:n rd,;; s hnll conrnin rlocumc nt.:n iori
of 1h~ p:ir·1cipant'!; pe rtincn-. acti·1 ity un der 1his Gra n! in a fo rm cons iste nt with good :iccc11 in 1ine
prac tice,
G. W O RK IJ UDGET
6.1 J.::nrrr p 1·i._r 7,nn(• M:irl<f"l i ng l.ra 111 Bu dcc t
T his Work Bu dg et out •in !! in table fnrm;it the nppro priat c use of fun ds lis 1cd 1r 1 §2.2.
[Mark box with w 1 "X '' to Uldicatc ,fthis G ,.0.11 1 is with o. "Ru,a/" o,. "Urbo.n " Enterprise
Zo ne}
□ t~.?/sB.!il.®".f.£,'Y.~
:_~_cq·ul fe ~ S.~1:.iiof{.' :~,;," <_.,AI L0'€),i_ii)n~_·· <.:. ,_Ajn ~)u·ri~ (~f l.e as.ll i: .S~i9~-<_io_'t_a_l -~
F.Z Mor ket ing at laasr 35½ $8 ,750 $8,,50
. ·, 0Ptio·n·a1 .s eCji.~n ··:.1 ~,.:'••u. :·~ii~~.ij_1c/fl ,:, i: :t; · .:'.'Arll'ci_L{n t· tLI.P j D) _;, seCttO ,i')9'ta1 .
El Admin . m ay u se up 10 30% $7,50 0
EZ Mt g. Attendance may use u p to S 1,0 00 $1.,0CO
EZ Tou ris m/Eve nt 'i m ily use up 10 6'.>% $16,250 $16,25 0 $25,0 00
(?<1 ri"'i"~f:r~r.?i
Re qu ir£~d_."s~~'-' ct_i~~~n-t--·~A_ll o_·,_._,,~ci'-r ---'-l·.f ~OlJ O t (M Je ,15.t), s~.ct ~on (t o.t ~ I· -rO T AL
EL Ma rke ung dt lc d~l 35% ,-.. ____ S_4_,3_7_~-+------+----<
·op tion.i i srf:tiO n · '€'11 0c <,!tiOn A~ount (up t.o), .Sec'tion tci t a l
1:L Adm 1n mJy~tu30% 5),750
EZ MIR Att endance may use up to SI ,000 $1 ,000
EZ Tou rism /Eve nt s m~v u;p 1111 !n Fi~% $8,175 $8,125
Ma t ch Sediu·n AII OCat lon ' Am o ui:,'t Se ct i on tot a l ------
Mnlc h Qualifie d $12500 ~pc nd 1t ~res in §2.1
T Iii·: ll l'ST O F T H IS PAG E IN l"FNTI ONAL LI' LE l•~r IILA NK
•
ORDTN ANCE NO .
SE RIES OF 20 11
BY AUTH ORITY
COUNC IL BlLL NO 33
[NTR DUCED BY CO UN C[L
MEMBER PENN
AN ORDINANCE AUTHORIZING AN ll'IT ER GOVE RNM[NTAL AGRE EM EN T
ENlTI LED ··cc1crNCIC COM PUTER SYSTE M AGEN Y USER AG REE MENT -
COLO RADO BUREAU OF INVEST IGA TI O ·· BET WEEN Tl IE COLO RAD O BUREAU O r-
IN VES TIGAT ION AND THE CITY OF ENGLEWOOD, COLO RAD O.
\Vl rEREA S, the Agreement ou tline s the respo ns1b1l1ti es th e Colora do Bur ea u of l11vt!s1i ga ti on
(CU I) 111a 1111 a111S as the opera ting age ncy of the Co lorado Cnmc ln fo nna11 011 Ce11 tcr \C IC) a11rl til e
Na ti onal Cri 1nc lnfo nn :ni on Cen ter (NC IC) Crimina l Ju sti ce Infor mati on Sys lt!m s; and
WI lER.E AS , the CB I rnil int ni ns and opc rntc s the CC IC co rnpu1 er syste m und er :1 shrir cd
nwn:1gcmcnt con cept with each user; and
WII EREAS . th e E11 glewood Pol ic e Department and the En~lcwood l'rosccu tor's Ofli cc would
desi gn ate a CC IC Coo rdinat or who 1s res pons ible fo r th e agen cy's use, sccumy and pcr:i.o nn cl
opcrn tin g 1hc CC IC/NC IC compul cr system;
:-,/0\V, T l·l l'.Kl:FUKE, 1:11:: n U IW,\lNl:IJ UY rH E crrv CU L~CIL OF TIIE C IT Y Of
ENGLEWOOD, COLO RADO. THAT :
Sccti n l . TI1t: Ci:y Cl.l un c1 I of the City of Englewood, Co lorado hereb y nuih on ze d th e
"(' IC/\JC IC Com pu te r Sys tem Age ncy Use r Agreement -Colora do Bureau o f Inve sti gat ion'"
between 1he Co\orado I3 ure au f l.nve sliga uon and the C ll y ot l:nglcwood, Co lorado ~twchcd hcrc:to
as Ex hihit A.
Scc 11on 2. Th e Englew ood Ch ief of l'oli cc ;1nd th e C 11 y l'ru :,ccu tor :i.rc a11 1hori zc d to sign the
inte rgove rnmental "CC IC"NC IC Co 111putcr Sys 1<111 Agc11cy User Ag reeme11 t -Co lorado Bur ea u of
l.nv!!sll ga t1011 ·· for :rnd on behalf of the Ci ty of Englewood , Col oraCo .
Introduced , read in fo ll. and pa ssed on fi rst rc:1din g on the bth day of Ju ne, 20 I I .
Publi shed by Ti tle as a Bill for an Ordin ance 111 th e C11 y's ,,flic ,al newspa pe r on th e I 0th day of
Ju ne , 20 11.
9 b iv
Pub lished ns a Oil I for an Ord inan ce on thl.'. ity 's offi c1ol wchs 11 c begi nn in g on the 8th cl oy of
Ju ne, 20 11 for th irt y (3 ) do ys .
Rc:i:.i by t1t !c :111~ pa ss ed 11 tinal reading on th e 20t h da ~' of June , 2011.
Publi shed by ut lc Lil the Cil ) ·s 0flic ial 11cw~papcr as Ordimm ce ! o.
th e 24t h day of June , 20 11 .
. Se ri es c,f 20 I I. on
Puhh shcd by 1i1 lc 0111hc Cit y's o:'ii ci:il website beginning on the 12nd day f'f
.lune, ?ill I for 1l11 t1 y ('\0 ) da y,
/\TT[
J a111cs K . Wu1.1dw:ml. M ,1yu 1
Loucri shi:t A. Elli s, Ci ti·-'lcrk
I. I \)ll cri c;h1a A. Ell is. f'ir y C lerk of 1h ~ Cny o f En g\e wnNI, rolora<11 ,, ht!rehy cc 11i fy 1hn 1 ThC"
:tho \(' and fo rt!g ing is :1 trut c upy of th e Ordinance pas sed on lin al reading Jnd pu blished by
title as O rdm:rn cc No _. Series o f :!O l I.
Loucn sh,a A. Ell ,~
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CC[C/NCIC C omputer System
AGENCY USER AGREEMENT
COLORADO BUREAU OF INVESllGATION
The purpose of this User Agreement is to outline tb c n."SJ)Onsibilities the Colorado Burcuu of
lovcstigatioa (CBI) maintains tlS the opc.-rating agency of the Colorado Crime lnformntion
Center (CCIC) and the Na:iooul Crime lnfonnntinn Center (NC I C) Criminal Justi ce
Information Systcm.s. The CBI agrees to furnish to the Jaw enforcem ent agency, hereafte r
culled the User, such informatio n nvu ilablc through the CCIC cornpuu.:r system subj ect to the
provisions contnincd herein .
'!be CBI adopts the policy of the Fed cml Bureau of !nve,,-tigalion (FBI) Crimianl Justice
Informatio n S}'!,1Cm (CJ1S) Divi si on tbnt all data conlainr,d within the CC IC and NCIC
com putc-r sys te ms is consi dered Crirnimtl Justi ce lnforrontion and inay 01tly be acct.-ssed for
w1 autl1ori,.cd criminal justice pwposc.
·nic CBI maintains and opcrotcs tl1c CC!C compulc.-r system under a shared managcm,:nt
concept with c.,cl, User . A 'CIC Coordinator is designwcd fo r each ngency, nnd is
responsi bl e for Owt ageuc)'s us e, S(,'C Urit y wid pcrso!lllei ope rating tl1e CC IC and NCJC
computer system.
Definitions :
Agency Jlead: The Chief, Sheri.ff, Distric1 Attorney, or th e member oftbc ugc'Tlcy appointed
as the authoriiy responsible for th e operations of th e Department.
j:,nu.'lf)' I, 21)(}8 CCJC Coordii1.1 tor and ~l'CUL)' User Agrccmcru
BWA: Board of Working Ad viso rs
BED: Bonrd of Executive Di=1ors
CBI: Colorado Bureau of lu vcs ti ga lion
r.CH: Computerized Criminal His tory
CCIC: Colorado Crime Informatio n Center
C /<'R: Co de of fodcral Regulati o11<
CllRT: Colorado Crim inal Hi srnry Recor,! Informa tion
CJIS: Crimiuul faslice lnfomu>Lion Sr,;1trns
CORA: Colorado Open Records Act
CSA: CJTS Systems Agency
CSO: CJ1S Security Officer
Direct access: Informntio[l obtaino:I directly from the tcrminnl, nnd is disseminated d irectly
within th e terminal agency.
FBI: Federal Bureau of Inv estigation
Ill: Interstate JdentLiication Ind ex
Indir ect access : TnformntiO [l ob:ained by an agency wit hoi:t dirce1 access fro m a tenninal
ngcncy with dire.:t access.
NCJC: National Crime Information CcniL-r
Non-Sr,pp urt Agency: /\n aecncy wi th less thnn 5 fu ll -time sworn officers . federal
ngcncics tmd commW1icatio o centers .
Ulll: Originatmg Agency Id entifier
OSN: Opcr:itor Sec urity NWTi hc r
/'SU: Prugnuu Su pp u11 Unit
T11rmirral A,£!cn cy: An agency, which accesses th e CClC and NC IC com pute, syste ms.
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Iw=J· 1, 100s CC/C CoCJ1 d ;",1.1 ,cr .11:,d AiJc..·1 cy Us er Ab'rccn1c11t
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Agen cy nn rf C:C:IC: C:n11 rdiu 11 tor Res pon.~lbility:
The CC IC Coordinator Wlifics ageacy rcspou.si bility for syste m u.scr discipl ine and se rves ns
a CBI po int of contact fo r hnndliag record vnl idati on, quality co ntrol, security matters,
d issemiM tion of mallunls and other publicatio ns, training, audiu, und nay other ma tters
conccming tl1c use lllld misuse of t!J c CCIC nnd NCIC comp uter syitcms .
Toe Agency Head and the CCJC Coord inator agree to the below Li sted respo nsibilities under
this shared mnnngcmcnt:
Responsible to dctcc~ report and cooperatively investiga~ any una uthorized access
("rnisuse") of the CCIC aud NC IC computer systems with tl10 CBI immedfately;
Prmi de inform ation to the CBI for th e purpose of die backgroun d inves ti gat ion
rcgm-tliug "'-l ch operator to access the CCIC and NC IC com pu ter sys tems;
Legal and lcgislntive review of mntters pertaining to the CC IC and NCIC compute:
systems;
Operational , technical , and investigative as sistance to per.mnnel operating the CC IC
and NC!C co mputer systems;
Toe CBI will pro vide the trainin g wd ronterials to the Coordinator to assist with
tl 1cir pe rspec tive agency troining responsibilities,
Provide tclccommunicnti oa lines and routers, including mninteuanee , fo r ench local
law enforcement agency. Sta te und Fcdcrnl agencies arc rcs ponsih!c for this cos t;
Operutor Acee.~•
Fingerprints are required in order for a bad:grou.nd check to be conducted for any person
wi th direct access to CC IC/NC lC iuformation, whether using an o perator security number
(OSN) or hy aco::.sing the servers us in g a sys tem admiuistrator log into the age ncy netwod~
Any person with a ctiminal history rL'COrd conlnining a fe lony conv iction wiU be denied
access to the CC IC/N CIC computer systems . 11,e Cenlial Security Officer (CSO) or the
dc.si gncc wiU review ti1c cueauatiag circwmt aoces where the se verity of the offense und
the time period sh::,, the offom e or arrest supports a poss ib le variance.
Ad ditiomtll y, any pmor with n criminal history reco rd, with cunvk;tio us other than a fel ony
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j.wu,uy 1, :!008 CCIC Coordin:uor :111d A.g:!DCJ' User .Ag rccn1 cnr
conv iction will be reviewed to de te rmine if CC TC'J NC!C S)~tern :.cc,-_ss is app ropriate based
on the offense und convicti on infot1DJ1tion.
Security Respon.sib ill tles
The data sto red in the CC IC/NCIC compu ter system is doc,,_mentcd criminnl justice
i11fonnntio11 and must be p rotected to ensure currect, lega l and efficient di sseminati on an d
use . lnfomiation can be o btained b oth directly and indirectly. Di m et occr.ss is rl efi ned zs
t.cnnioal ucccss wtd di ss emination within th e terminal agenc y. Indirect access is
non-termin al access tlu:o ugh an ogt:111.:y witb direct acccs~.
Ench agci1cy access ing criotinal jus tice informati on is responsible for ens uring no t'C-sidunl
rla:a exis ts on th e devices us ed in the age ncy. In addi tio n, each agency must ensure al l CJIS
data tronsrnittc<l via a publ ic network meets th e 128-hi t encryption st.rnrlard n.s deL1 iled in
the ens Security Policy.
A CCIC Tenninal Agency guarding for con-termina l or non 24-hour terminul agcuc i.,;; must
as sume some res pons ibility and nssls t in the enforcement in the CC!C/NC IC sys tem
security for all other agencies which it guards,
Security guidelines re lating to c:ri.mianl histo ry re<:ord information nre set fonh in th e
lruerslalc ldculilicmio u ludcx (Ill) program in Titie 28 Co de of Federal Regulations (CFR ),
Prut 20 , Subparu A and C; in th e NCIC Operating Mnn unl, Pan 10; and in Part 3 of U1e
Colorado Pu blic Records Act, known ns the Colorado Criminal Jus tice Records Act
(CORA).
CCIC and NCIC Computer Svsuem Locution
Eucll teoninal age ncy is rusp onsiblc fo r the security throughout the system being gu arded by
tb nt agency, in cl uding :ill places wbere termin al devices nrc locat ed an d hav e access to tbe
Internet. Upo n Cete n.nio ati on 11 tenninal is in non ~compl iwcc wi th sys tem ma nngL"Tncnt or
scc w·ity policy, the COi sh all cm:sc U1ut tcnni nal's access to CC!C co mput er sys tem to be
tli sub led .
A sys tem securi ty offiC(.-r shall be designated at each ngency to .L~s urc nll uccessary physiCJJl,
perso nn el, co mp uter, and coro m1mic.1 ti on SRfeguard s prcsc-rihed hy the CB[ ond the FB I are
funct ioning properly in systems opcmti ons. The CC IC Coordinator will be cons id ered the
agency's security office,, w1lcss U1e cgcucy uutifics the CBI Prognun Support Unit
otherwise. The securi ty officer wi U be required to provid e the CJJ 1 with u network cliag1:im
nod :'irewa ll configuration prior to th e agency nudit.
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11,e rules and proced ures go ·,cmiug direct terminal access to th e CCI(' rui<l NC!C comp111er •
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J.wv:i.ry I, 200/i CCTC Courdin:no: and Agc.·119• 1 f.,.r:r ,-tgrc:c.·wc.:it
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system information shall applv equally to all participants in the system.
Al l agen cies having di= access to computerized CCIC i11fol11lRtion shall per.nit tllt! CC IC
and NCIC staff to co nduct appropriate inq1tiri::s with regard to nny allegations of security
vio lations.
CCIC and NCIC Aud it Rr,;flonsihiliti cs
The CBI Program Suppon Unit s~iff" will conduct WJ audit for each agenc y accessing
criminal jastice information to include non -tcnninal agencies rnd non criminal justice
agcucie.•. Additiounlly, tl1 c FBI audit stAff wiU co ndu ct auclits ut least once every three
years . ·n,is audit shall mclude u sample of s~,,~ and !ocnl criminal justice ngcncics. Th e
obJccl!vc. of ··is co mpliance aud it is to vcrif. adherei:~e to CB I and FBI policies and
rcgulm ion.s.
CHIU Di~se minatinn nnll Logging
Pursuant to NCIC policy, the CBI defines procedure;; to easure all satelli te comp uters and
remote termirutls accessing tl1e system mainu..\n a manual or automated disser.tluatioo log
witll notation of the individua l mnking tll e request for records. Such logs will b~
maintained for a minimum of one year.
Procedures:
l Jser and CC!C Coordinato, vrocedurcs are attached to this User Agreement as a separate
document titled Us er Agreement Procedures.
Availa ble on-line on the Int ernet ut ~vww .c ji sp ortal.com.
CC IC Tmluiug Manual
ens Security Po licy
Colomdo Criminal Open Records Act (CORA)
Co lorado Rev ised Suirute (C.R.S.) 24-72-30 1 thru 309
r;CIC Opm1ting Manual
J :wu.1ry 1, 200S C C IC Coordln:1ror :ind Agt:r.'-)' User Agrecrn(!(Jl
NC!C Code Mnnual
Interstate ldcntifi calion Index (IT[) Progr:un
Nationn.l Fingerprint Fi le Op erati ng Manual
Titl e 28, Code of Federal R ~&ilotioos, Part 20
Cl:II AR 500-0 1 -CC IC/NCIC System Integrity
CBI AR 500-02-CCIC/NCIC Employee Access Agreeme nt
End of Agreem ent
J aLw.1ry· 1, 2009 C C /C Coortlin.,tor :1..;d ~rrenc;' Us1-_•r Acn1c.:11cnr
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COLORADO BUREAU OF INVES TICATION
CCI C COORD INAT OR AND AGENCY USER AGREEMENT
ACKN OWLEDGME NT
As a terminal agency accc.ss in g the CCIC nnd NC IC com p"tcr sys tems . we he reby acknow ledge the
respons ibili ties a., set out in this dor.um c11t n.s well as th ose doc umen t." incorporated by reference.
Tue User also agrees to com pl y ww al l state and federal statutes and regulati ons as ma y npply, and
to us e the infonnntio u rece ived ove r the CC IC/NCIC systems for crimin al justice purposes onl y.
Tue CCIC/NC IC sys tems will be used on ly for offi cial crimi nal justi ce pu rp oses and no t for
li censing or non-tTimina l justice employment purposes.
W• aclmowledge tbese respons ibilities have b::cn developed and approved by tl1e CBI and or the
·. t, t ;n order to ensure the reliability, co nfidentiali ty, completeness, and acc uracy of all records
.J,.ta L1cd in or obtained by mc.'lilS of the CCIC/NC IC compu ter systcm.s.
\Ve acknowledge a fail ure to comp!y with these responsi bil ities will subject U1 e CB! and tb osc other
federal, stute, an d local crin1bal j ustice users accessing CC!C to various sanct ions as recommen ded
by ilie NCIC Adviso ry Policy Board, andio, the res pective Di.rect ors of the CBI and/or the F BI.
Tu e CBI res,,rves the ri ght to suspend CC!C service to tl1e User when the securi ty or dL1scotlnntion
requirem en ts arc v;ola tcd. The CB I may rcinst.lte service u pon receipt of satis foctory ass urances
such vi ol ati on(s) nave been corrected.
Either th e CBI or the User may, upon thiny days notice in writing, discontin ue serv ice .
This ugreern ent wil l become effective on: _______ _
IN WrfN ES S WHEREOF, the panics hL-rc lo ca used this agreement to be execu ted by ilie prupe,
offi cers and offici als.
AGE NCY : Engl ewo od Police Departm ent
ORI : CO00J0 l00
CCIC Coordinntor
Age ncy llend
Clll Direc to r/Ocsignee
Printed N um c Dute
Ptintcd N11nte D ul~
J o hn M. Co lli ns -Po l ic e Ch i ef
Lnl s M. To rr e.a
Printed Nnmc Dn!,e
Once signed , rerum T H1 S PAGE ONLY to: CBI Program Su ppon Unit. 690 Kipling Stree t, Su ite
3000 , Denve r, Colo ra do 802 15.
Fono -J «nu,,ry 1, 2008
CULURAVO II REAU UV I VES TI GATION
CC IC COORDL1'ATOR Al\l) AGE1\"CY USE R AGREEMENT
ACKNOWLEDC:MENT
A s a termi nal agency access ing th e CCIC and NC IC co mpu te r .sys tems, we he reby acknowledge the
rr,s pnnsihil it ies as set out i.11 th is doc ument as we ll as th ose doc uments in c orpornted by refe ren ce.
The User al so agr ee s 10 comply w ith all sta te nnd federal sLallJl es and re gula ti ons as may a pply. ,md
10 use th e i11fun11ati o 11 received over the CCIC'NC IC syste ms for criminal j us ti ce p urposes on ly.
The CCIC/NC IC systems wi ll be used only fo r officia l crim in al j ustice purposes and not fo r
licensing or non-crim inal j ust ice e mpl oymen t purposes.
We acknowlerlgc Lh esc respons ib il ities hnvc been d eve loped an d appro\'ed b y th e CB I and or tl ie
FBI in order LO ensure th e rc liabilil y, conlid e 11 1iali 1y, cu 111pk1 e11ess. w,u m;cu 1.1cy uf all records
conta ine d in or obta in ed by means o f tlte CC IC/NCIC computer systems.
We ack n owledge a fai lure 10 com ply "ill, th ese re spon sibi liti es will s ubject th e CB I and tlrn se oth e r
fcd t:ra l, state , and loc al cr i111i nnl just ice user. acce ss in g CC IC lo va.:-iou s sonc t io n5 as reco mm end ed
b y th e N C IC Adv isory Po li cy Board , and/or !lie res pective Di.rectors of tl tc CB I ,m,Vur tJ,c FBI.
The CB l re.scrvi,s 1h e right to sus pend CCJC servi ce 10 th e Use r when the sec urity or di ssemination
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require ments are violat ed. ·n1 e CBI may re in sta te se rv ice up on recei pt of s mi sfocto ry a~s urances •
such viula tiu n(~) hav e Uc:t:H L:urn::clc::d,
E ith er the C BI or the User may, upon thirty d ays no ti ce in writinµ, d isconti nue se rvi ce .
Thi s cig rccmcnt wi ll be com e e ffective on:
lN WITNESS 'NHEREOF, the parti es he reto caused thi s agree ment 10 be executed ily the prope r
office r., and ofl icil ls.
AGENCY: Cng lewood C ity Pro sec ut or s Offi ce
010: CUU0302 1,\ ~g;,~,1~~~~• ~~----~l'r::;~~nc Jo / U e/
Agency Head
C U I J1i rrc·to r/11es ig nc-t•
Print ed Name Dar e
C ity Of t;n gl ew o od l'r osecu t or
Lui s M. Torres
Pli nt cd Nam e Dale
O nce signed , return THI S PAC:E ONLY ,o . CB I P.ogram Suppo 1t Unit, 690 Kipling. 1rcct, S1111e •
3000 , Denver, ·o lora<lo 80:11 ~-
Funn -J .1 r1t1.7f') 1, .!008
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COUNCI L COMMUN ICATION
Dat e : Agend a Item : Subjed:
Jun e 20, 201 1 11 C I Temp orary suspension or mora toriu1 11
o n th e iss uanc e o f certa m bui ldin g I p erm ils in tl,e 3200, 3300, and 3400
blue k s o f S G r ant St. and th e 3200
bl ck of S. Sherm an SI.
Initialed By: I St ,,ff S"urce:
Communi ry Deve lopme nt De partme nt Trici a Lango n, Se ni or Pl;1n ne r
COUNCIL GO A L AN D PREVIO US COUNCI L ACT ION
City Co un ci l di scusse d the iss ue o f rezo ning th e subjec t bl oc~s al the Stu dy Sess ion o n May 23,
2(J 11 and requ es ted that stafi prepare a dra ft mu ralun ur11 fo r Ji!>cuss ion at th e June 6, 20 11 Stud y
Sess ion. At th at sess io n Council rev iewed the drah reso luti on and ,1 ilerna11 ve grandfath ering
language. Ther w as co nse nsus 10 procee d wi th i hc mor at o ri um and la ngua ge 10 gr andfath er
build i1 1g pcr11 1i 1~ submitt ed on or before th e effec tive da te of th e resol uti on es tabli shin g the
111or at onum.
REC'JMMENDED ACTION
Ap pro ve the att ache d Reso lu tio n fo r a Moratoriu m on the Iss uance of c..er tctin l1t1ild ing permi ts 1n
the M LI -R-3-B rnned port ions of th e 32 00, 3300, an d 3 400 Block s o f Sou th G rant Str ee t and the
3100 Bl ock o f So uth Sherm an Str eet wh ere such permi ts res ult in a chan ge o f us e type o r the
num be r of dwelli ng units.
BACKGROUND, ANALYS IS, AND ALTERNATIVES IDENTIFIED
Th e subj ec t bloc ks are zo ned MU-R-3 -8 and ar e part of an area identified as Subar ea 2 in th e
Medi cal Distri ct Small Area Pl an. Curr en t zonin g all ows o ffi ce us es and th e conve rsi o n of £ <is ting
rcs id cnt1ci l properti es to office use . Ci tiz ens raised ro nc prn c:; duri ng Small Area Pl an st akeho lder
meetings rega rding pres erv ati on 0 ( th e res idential chara cter of th e subject blocks . Enac tm ent of th e
mor atorium will prov ide time to µrepare an anal ysis of exist ing con diti om, d1::velop op l ions fo r th e
area in clud ing possible re,oning, and condu ct th e required public hea rings l o adopt code and/o r
zo ni ng map amendments .
Snsp nd111g ce rt ain building permits rel ated 10 changes in th e use o f a prop eny o r increas ing the
number of dwell i ng units o n an ex istin g property w il l maintain the statu s qu o of the subjec t blocks
and preve nt fl!rlhe1 t hirn ge w hil e th e area is stud ie d. Lim it ing the sus pens ion of permits to those
rel ated 10 change 111 use type allows ge neral d eve lopmen t, suc h as new roofs. remod eling, and
add iti ons, to occ ur . The proposed M o ra to rium wo uld t~rm in ate on January 1, 10 12 .
FIN ANCIAL I MPACT
The re are r o finan cial ,m pact< 10 the Ci ty as a resu lt of adop tin g this Resolu tion .
LI ST OF /,TT ACHMENTS
Map of Aiiecied Area
Re~o lu uon
Cifyof ~ Colorado
~ Medial DiwiJCt Small Area P/;m: -. ,•· .
-~ 2 ~Suli;ect to
;-rd MoraloriL'<n ,.,_,,,;"8 Change in Use
~in~ o ~ 'lesidential Units
:;~ .~,.,
!200 Block ol She,:man Street, •
3200, poo Blri<k> of Grant St_reet, and
Portio~~ of 3400 Block of Grant St,.,..t -.
_ LEGl;ND-
Mciratonum Boundaty
Commen:ial-Offic:s
Institutional
Reaidential-Muiti-F amity
R~ential-Single Family
Vacant
Single Family Rental Properties
•··.5ubarea Boundary
Zoning Boundaries
May2011
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RESOLUT ION 0
SERIES OF 20 I I
A llESO LUTl ON RECO MMENDING TO THE c rrY MANAGER Of THE CITY OF
ENGLEWO OD. COLORAD O A SUSPENSI ON OR MORATORIUM ON THE ISSUAN CE OF
CERT AIN BUILDl:--IG PERM IT S IN TH E MU-R-3-B ZON ED PORT IONS OF THE 3200 ,
33 00 . AN D )400 BLOCK S OF soun I GRANT STREET AND TI IE 3200 BLOCK OF
SOUTH SHER'-'IAN ST REET .
WHEREAS , Communi ty Ot:v d opment was directed to creal c a proposa l to co nd uct a
communily pl anning and visioning pro cess for Downt own En gle wo od and th e Swedi sh.C raig
Med ical Ce nter D1 stn cts; and
WHEREAS. th e En gl ewood Do\\11town and Mcdica! Di stri ct Small Arca Pl an is a po li cy
doc ume nt wi thi n the-Comprchcns i\'C Plan co nt aining goal s and objecti ves thnt were c rafted to
rep res ent the values ,md des ires of stakeh olde rs. th e Englew ood Planning and Zo mng
Co mmi ss ion, and the En glewood Cit y Co unci l; an d
\VI-IER.E AS . the Co mprehens ive Pl an 1s meant 10 se rve as a guide to th e Planning .1ml Zo nin g
Co nurn ss10 11 111 de velopmg zo mn g refo n1 1 solu tion s for bo th areas of c hange rmd ar eas of
st abilit y; and
WHEREAS, tl1 e Ci ty Counc il ado pted by re so luti ons, amendmen ts to the Downtown and
Medic al Di stri ct Sma ll Area Plan on Decem ber 20 , 20 10; and
WH EREAS , the next stc.'J) 1s 10 11nplcrn eI11 ~om ng in these Arc..1.s to enhan ce the ec onomic
dc vcl opmc'flt of th e Mc-dica l Di st ri ct Small Arca Pl an as ad opted ; and
\VH F.REAS . 1here is c:n nccm rel atin g 111 the preserv atio n ohht! charac lcri sti cs of certain
port ions of "S ub Arca 2" of the Medi cal Di stri ct Sma ll Arc a during th e stu dy and imp leme nt ati on
o f the zo nmg rcfom1 ; and
WHEREA S. this morat orium wi ll temporari ly sto p the iss uan ce of build ing perm its where the
permit will re sult in a cho ng e o f the ex isting use type or number of dw ell ing unjts : :.i1d
WHERl!AS . wh ich will help protect th e pu blic hea lth . sa fe ty and weltarc by pres erv111g a safe.
ht·Ahh y, ;1 ncl snunJ enviro nrnt:n l w11 hi n 11t e City; rrnd
\VHE REJ\S , the City Co un c il finds that a six monll 1 monuorium or tcmpo rnry ~uspc:n.s iu11 uf
the iss uance of ccrt am buildin g pennit s in th e 32 00. 3300 and 3400 blocks of So uth Gra n, Street
and the )200 bloc k of So ut h Sherma n Street is necessary to th e impl emen tati on o f any changes to
the Unifi ed Dcvc lopmcn l Cod e.·
NOW, THER.EFO Rf. or IT RESO LVED RY THE C ITY COUNC IL OF THE CITY or
ENGLEW OO D. CO LORAD O, TII AT :
Secti on I . TI1e C1 1y o f Engle\Voo<l , Co lorado recommen<l :i !he Ci1y Ma11 3gcr es tab lish a •
mora to riu m or temporary sus pe nsion on th e iss uru 1cc of build in g pcnnjts in Lh c MU-R-3-ll w ncd
porti o us of th e 3200 , ))00 and 3400 b locks of So ut h Grant S ucct n11J the 3200 b lock ufSuuth
Slicnrnm St ree t in 1h c City o f Englewood whe re Lh at pemii l WO'Jio u .:ult in a change fr om the
ex i tmg use type r the mu11 bcr o f dwe ll mg umts on th e effc cuvc dat e of1 h1 s mo rn ton um.
Secti on 2. T he City Counc il fi nds the prov isions of this Resol utio n arc tempo rary in natu re
and ri rc int ended to be replaced by s ub seq uent legisl ative enactment so th at the moratoriw n or
tem porn ry s11 s pcn,1nn <ts "'r ccificci in 1his Rcsn l11 1inn shnu lcl tcnni mttc nn fan 11:1ry 1. 20 12.
Secti on 3. Buil ding Pe11n i1 s whic h hnv c bee n s ubmitted to lhe Cit y on or before 1hc dn1c o f 1hc
pa ssa ge o f 1hi s Rc.<.o luti o 11 shall be c.xemp l fr om th e p1o visions of thi s mora tori um .
ADOPTED AND APPROVED this 20t h day of June, 201 I.
ArrEST :
James K. \Voodward , Mn yo r
Lo ucri shia A. Ell is, City C lerk
I. Lo uc n s lu n A . Elli s, C ity C lerk for the C it y o f Englewood, Co l ◊ra d o . hereby certi fy th e
ab ove is a true co py of Reso lu tio n No . , Senes of 20 11.
Lo ucri shio A. Ell is , Cit y C lerk
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COUNCIL COMMUN ICA TION
Dale : Age nda Item : Subject :
lun e 20, 20 I I 11 c ii Awa rd Co ntr c'\C l io r Un ion Ave.
Bridge Repairs
Initiated 8\: Staff So urce:
Depa rtment of Pub lic Work s Da v id H end erso n, Enginee rin g;C apita l Projects
Admi nis trato r
COUNCIL GOAL AN D PREVI OUS COUNCI L ACT ION
• Staff dis c ussed the pr opose d projc1. · .1 1 the Co un ci l Study ~~ssion on Ma y :!3 , ~O 1 I.
• Cou ncil app rop riat ed i11nds for Brid ~t• ,,pair in th e Puhlic lm 1:rovcme nt Ftmd.
RE COMMENDED ACTION
~taft reco mme nds tha t lil y Co unc rl ,11vard, by 1110 11 0 11 , a contrac t wit h th e lowes t accep tab le bi dder,
Tec hnolog\ Cons tructors, Inc., in th e am ount of S 160.3 11, fo r cons tructi on o f U nio n Ave. Brid ge
Repair Project and aut ho ri ze the Direc tor o f Public W o rk s to execu te th e co n trac t.
BACKGROUND , ANALYSIS , AND ALTERNAT IVES IDENT IFIED
Th e Unio n Ave. Bridge over the PIJtt e Rive r w Js co nstr ucte tl in 1965 and is in n'E!.a d o f repair. Th is
bridge ,v.1 ~ insp ec t d as a pa rt o i th e 2010 State Br idge In spec ti o n Repo rt which no ted derkiencies.
Staft ret ain ed th e serv ices 0 1 an ex perie nce d bridge design firm , Hartwig & Ass ociates, to prepal'e
d1;1 1ail plilns, spec ifi ca tions , and co n strn ctio n es tim , l Pc., n P~ign w ,1c. cn rnplP tPcf in A pril ;m rl 1h e
pr oject was ad\·e rti sed in M ay .
Rep .. ·,s w ill consis t o f stru ctural modifi ca t io n to tl1c ea st abu tment. pier cap modifica tions and
ex pa ns ion joi nt rep lace men:. eros ion repa ir under the east abu tm ent, misce ll aneo us guard ra il ,
<..ur b/gullt r/:,idtwalk ft'pd if !>. A 30 UJy d u:>LJ1 e (11 1d.'\i1 11u 11 1 dll uwdb lt::) o f tin:: bti dge: is requ ire d to
co mplete th ese repa ir s.
FI NANCI AL IMPACT
four bids were receive d and ope ne d o n June 2, 20 I t as de tailed in th e atta c hed Bi d Tabu lat io n. The
low bidd er, Tec hn ology Consl ru cto rs, is pre-ce rtified io r this ty pe of work by th e Colo rado D epMtmP nt
of ·1 ra11 sport,11 io11 Sta if fi nds I heir qualific,1tio ns accep tJble for ou r pro ject.
Co nstr uc ti o n contr act (T & /\I Co nsrruc1i on)
o nsu han t Brid ge Inspec ti o n Serv ices (Ha rtwig & Ass oc ia1es}
To tal estim ated cons lr uclio n cos ,
$'160,3 I I
_1_3 'HJ.!
$1 74,259
• $178 ,000 is budge ted fo r br idge repair in th e 20 I I Pub lic lm pro,em ent Fund.
LI ST OF ATTAC HMENl S
Co ntra ct
Rid TJbul;\li o n
City of Englewood B i d Tabulation Sheet
B i d Opening : June 2, 2011 2:00 PM MDT
Cont,actor Total Bid
Technology C o nstru c tors, Inc $
5536 Keod all Co urt , Un it A
Arvada, CO 80002-2700
New Design Constructi on $
2 350 East 70th Aven u e
Denver, CO 80229
Str uctures, Inc s
,~ Inv ernes s l .. , •• _.s t, Suite 250
lEnglewr,.,d, CO 80112
ABCO Contracting Company, Inc. s
21 8 0 East 74th P l::1 c c ,
Denver, CO 802:>9
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Kec1ep1 01 "'° i,onc
Ad de nd a 1 & 2 YIN E.zceptions:
160,311.00 y y
18 6 ,265.0 0 y y
266,687.00 y y
367,449.00 y y
H:.p \pro1ects\Bm::9,; Repai r\Union Ave B•iCJ(P-\I TR-11.004 lklion Ave Rnd ge Re p;iii .ao :ds
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CON TR ACT
CITY OF ENGLEWOOD, CO LO RADO
THIS CONTRA CT and ag ree ment, ma de and entered into this 20"' da y of June, 20 11, by ano
between th e City of En glewood, a municipa l corpo ra tion of the State of Colorado he rein art er
referred to as th e "Ci ty", and Tech nolog y Con s t r uctors, Inc, whoso address is 5536 Kendall
Court, Un it A. Arvad a, CO 80002-2 700, ("Contra ctor"), com mencing on th e s"' day of Ma y,
20 11 , an d continuing for at least ten (10) da ys therea fte r the City advertised th at sealed
proposa ls wo uld be received for furnish ing all labor, to ols, sup plies, equipment, materials and
everything necessa ry an d re quired fo r the foll owi ng :
PRO J ECT : Uni on Aven ue Bridg e Re pa ir Proj ect
WHEREAS , propos al s pursuant to said advertir-eme nt have bee n receive d by tho Mayor a nd
::,,,y Counc il and have been ce rti fie d by t11e Di rec tor of Publi c Works to the Mayor and City
Council with a recommendation tha t a co nt rac t for work be awa rded to the above nam ed
Con tra ctor who was the low est reliable and res ponsible bidd e r therefore ,
WHEREAS, pursuant to sa id recomm enda tion th e Con tra c t has been awa rded to the above
name Contractor by the Mayo r and City Council and said Contractor is now will ing and able to
pe rform all of sai d work in acco rd ance with said adve rt isement and his proposa l.
NOW THEREFOR E, in conside ra tion of th e com pensa ti on to be paid the Contract, the mutua l
ag reeme nts hereinafter co ntain ed :
A. Contract Documents : It is agreed by the pa rt ies hereto that t~e foll owing lis t of
in strum e nts, drawings and docume nts wl1ic h are a tta che d or incorporated by
reference co nst itute and sh all be refe rred to either as the Con tra ct D0cuments or the
Con tra ct a nd all of said in st rument s, drawings, and docu me nts take n toge th er as a
whole const itu te the Co ntract betw een the parties here to and they are as fully a pa rt
of this ·eeme nt as if they w ere se l out verbatim and in full :
1til m to Bi d
Contract (th is instru me nt )
Ins ura nce
Pe rform an c,,, Payment Ma int enance Bond
P roj ·1 ct Speci al Provisio n pa ges 1-33
Co lor3do Departm en t of Tra nsportation -S tan da rd Speci lications for Ro ad and
Br idge Cons tru ction 2005 Edition
Draw ing sheets 1-12
8 . Sco pe of Work : T he Con tract or ag rees to and sh all furnish all labor , to ols, supp li es ,
equiµm enl , materia ls and everythi ng nece ssary fo r and requi red to do , rerform and
co mplete all th e wo rk described, drawn , se t fo rth, s hown and in cluded in said
Contra ct Doc um ent s.
C. T erms of Performance : Th e Controctor agrees to un dertake th e pe rfo rmance ol th o
work under thi s Contract wi th in ten (10) ca lenda r days fro m being notified to
commence work by the Dire ctor of Public Works and agrees to fully comp lete said
work within s id y (6 0) ca lendar d ays , plus suc h exte nsion or ex tens io ns of time as
ma y be gran ted by the Director of Public Works in acco rdan ce wit h the provisions of
th e Contract Doc umen ts an d Specifications .
D. lnde mnifica t,o n: The City can not and by th is Agree menVCon trac t does not agree to
indemnify , hold ha rm less, exonerate o r assume the de fen se of the Ve ndor or an y olher
perso n or entity , for any purpose. The Vendo r shall de fe nd, indem nify and save
harmless th e City, its officer s, agents and employees from any an d all claims, demands.
su its, acti ons or proceedings of any k ind or na tu re induding W orker's Compen sat ion
cla ims, in any way res ultin g fr om or arising out of this Agreemen Vco nlract: provided ,
howeve r, th at the Ven dor ne ed not indemnify or save harml ess the City, its office rs,
agents and employees from damag es re sulti ng from the so le neg ligen c,e of the Cily's
office rs, age nts and Emp loyees.
E. Tenm1nat1on of Award for Convenience: The City may te rmin ate the award at any
time by giving wrillen noti ce to lhe successful vendcr of suc h term inati on and specifyi ng
th e eff ective date of such terminatio n, at least thirty 30 days be fore the effect ive date or
such termination . In that event all fin ished or unfinis hed se rvice. reports, materia l (s)
pre~ared or furn ished by th e successful firm afte r the award shal t. al the opti on of th e
City , oeco me its prop erty . If th e award is terminated by the City as provide d herei n, th e
successful firm will be paid th at amount which bea rs the sa me ra ti o to the total
compensation as th e services actu ally performed or materia l furn ished bear to the totai
serv ices/ma teria ls the success fu l fi rm cove red by the awdrd , le ss payrnerrls of
comp ensa tion previous ly made . If the award is terminated due to th e fau lt of th e
successful lirm . th e cla use relating to termi na tr on ol the award lor cause shall apply.
F. Termination of Award for Cause : If, through any cause, the succe ss ful fi rm sh all fa il to
fulfill in a time ly an d prop er mann er its obligalions or if the success ful fi rm shall vio late
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any of the covenants. agreements or slipulations of the awa rd , th e City shall ha ve th e •
righ t lo termi nate the award by giving writt en notice to th e successfu l fi rm of such
te nnination and specifying the effective da te of te rm ina tion . In that eve nt, all furni shed or
unfinished services, at the option of the City, become its property, and the successful
fi rm shall be entrtl ed to receive Jus t. equitable compensa li on for any satisfactory work
documents, prepared completed or materials as fu rnishe d.
Notwithstand ing the abo ve , the successful firm shall not be reli eved of th e
liabi lity to the City for damages sus tained b y the City by vi rt e of br each or
the awa rd by th e success ful firm , and the City may withhold any payme nt s
to th e successful fin11 for th e pur pose of set off until su ch ti me as the exact
amount of dam ages duo th e City from the success fu l firm is det ermined .
Terms of Payment. Tl1e City agrees lo pay t1 1e Contractor for tile perfo rma nce of all t~,e work
req uired unde r this con tra ct, and the Contracto r agrees to acce pt as his full and only
cc npensation tnerelore. such sum or sums ot money as mav be proper in accordance with the
price or pr ices se t fo rth rn th e Contractor's propo sa l attached and mad e a part hereo f, ,h e total
es tim ated cos t the reo f being One-Hundred S ixty Thousand, T hre e-Hundred Eleven dollars
{$160,311 .00).
G . Appropriati on of Fund s: At present. $160,311 .00 has been appropriated for th e
proiect . Notwit hsta ndin g anythin g contained in thi s Agreement to th e contrary, in l he
even t no fund s or ins uffic ien t fun ds are appr opriated and budg eted by the goveming
body or are oth erwise unava ilab le in any following fiscal period for which
appropria tions were received with out pe nalt y or expe nse except as to those portions •
of the Agreemen t or oth er amou nts fo r which funds have already been approp rialed
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or are o th erwise availab le. The City shall immed iately notify the contract or or its
ass ignee of such occurrence in the event of such termination .
H. Liquida ted Damages : Owne r and Contractor recog nize that lime is of the es sence in
this Agreerr ent because of th e public int eres t in heal th and safety, and that th e Owner
will suffer fina ncia l loss, inco nvenie nce , and leve l of treat ment de grad ation if the Worl<
is no t complete within the ti me specified in the bid documents, plus any extensions
th ereo f allowed in ac co rd ance with the General Cond itions . They also recognize the
del ays , expense and difficu lties involved in proving, in a legal proceeding, the ac tu al
loss suffe red by Owner if th e Work is not co mpl ete on lim e. According ly, instead of
requ irin g any such proof, Own er and Contractor ag ree that as li qu id ated damages fo r
delay, but not as a pena lty , Contrac tor sha ll pay Own?r $500 for each day that
expires after the time sp ecified for su bstantial completion until the Worl< is comp lete .
I. Ass ignm ent. Contractor shall nol, at any time, assig n any Interes t in th is Ag reemen t or
the other Contract Docu ments to any person or en tity wi thou t the pr ior wr itten consent
of Ow ner , specifica ll y includi ng, but without limitation, moneys that may become du e
and n .,neys tha t are due may not be as sig ned withou t such co nsent (except to the
extent that the effect 01 this restrict ion may be limite d by law). An y attempted
ass ignment wh ich is not in compliance wit h the terms hereof shall be null and void .
Unle ss spe cifically sta ted to the contrary in any wri tt en consent :o on As signm ent , no
Assignment will release or dis charge the Assigno r from any duty or responsibility
under the Contract Docume nts .
J . Contract Binding : It is ag reed that this Co ntrac t sha lt be binding on and inure to th e
be nefi t of the parties hereto, their he irs, executo rs, admin is trator s, assigns , and
successors .
K . Co nlraclors Guarantee : The Contra ctor shall guaran tee th at wor k and associa ted
inc identals shall rema in in good orde r and repai r for a period of two (2) year from all
ca uses ar ising irom defective workmansh ip and ma teria ls , and to make all repairs
arising from sa id causes -:~,;,,g such period without furth er compe nsation . The
determina tion of the nee 1ssity for the repai r o r replacement of sa id pro ject, and
associated inciden als or ~ny porli<'n th ereof, sha ll rest entirely wit h the Director of
Publ ic Works, whose decis ion upon lhe matter sh all be fina l and ob ligalory upon th e
Co ntra ctor .
VARIFICATION OF COMPLIANCE WITH C.R .S. 8-17 .5-101 ET.SEO . REGARDING HIRIN G
OF ILLEGAL ALIENS
(a) Employees, Co ntractors and Subcontractors : Contractor sh~II not knowi ngly emplo y
or co ntract with an illegal alien to perionm wo rk unde r th is Contrac t. Contractor sha ll not co ntract
with a sub -co ntraclor tha t fails 10 certify to th e Con tractor Iha! the sub-con tractor wi ll not
knowi ngly employ or contract wilh an illega l nlien to perfonm work unde r th is Contract. [CRS 8-
17.5-102(2)(a)(I) & {I I).]
(b) Verification : Contracto r wi ll participate in ei th er the E-Verify program o r the Departn,enl
prog ram, as detined in C.R.S . 8-17 .5-101 (3 .3) and 8-17 .5-101 (3 .7) p ctive ly, in ord er to
confir m th e emp loyment eligibility of all employees who are new fire d or employmen t to
perionm worl< under this publ ic contract for services Co ntrac lor is ed from using the E-
Verify prog ram or t11 e Depa rtm ent program pro ce uures to unde rt ake pre-employment screening
of job app li ca nts while this con tra ct Is be ing performed .
(c ) Duty to Terminate a Subcontract: If Cont ra ctor obtai ns ac tual knowledge tha t a
subcon tractor performing work un de r this Co ntract knowingly empl oys or co nt racts with an
ill egal alie n , th e Cont rac tor sha ll ;
(1) notify th e subcontractor an d the City w1th1n three days that th e Cont ractor has
actual knowledge tha t the sub co nt racto r is emp loying or cont rac ting with an il lega l alie n . and
(2) term ina te the subcon trn cl with the subco ntracto r if, wi th in three days of
rec eiving noti ce req uired purs uant to this par agra ph the subco ntract or doe s not stop
e mploying or contract in g wi th the illeg al alie n; exce pt that the Co ntractor shall not
tenmi na l e the co ntra ct with the subcontra ctor if durin(I such three days th e sub co ntracto r
pro vi des in forma ti on to es tablish that the subco ntrac tor has not ,nowingly employed or
cont ra cted w ith th e ill eg al alien .)
(d ) Duty to Comply with Stato Investigation: Contractor shall comp l) wi th any reaso nable
requ es t of th e Colorad o Department of La bor and Employm ent man~ in th e co ur se ol an
investiga ti on by that th e Department is undertaking pursuant to C.R.S . 8-17 .5 -102 15 ).
(e) Damages for Breach of Contract: The City may term inate this con tra ct for a breac h of
co ntract, in whole or in part. due to Con trac tor's breach of any sect ion of this pa ragraph or
provisions requ ired pursua nt o C R S 8-17 5-102 Contractor sha ll be liab lP. for act ual and
consequen tial da mage s to !he City in addition to any oth er leg al or equitabie remedy lh •? Cit y
may bo entitl ed lo for a breach of this Contra ct und er thi s Paragraph .
IN WITNESS WHEREOF , the partie,s ha ve caus eo the se pr ese ntr lo be signed personall y or by
!hei r d uly auth ori ze d office rs or ag ents and th eir se al s i'.1I ,xcd and du ly altes led lh e day and
yea r fi rst a bove wrilten .
Thi s Co ntract Is execu te d In 4 cou nterpans.
Contractor
by ____________ _
Part y of th e Second Part
ATT ES T .
Secretary
CITY OF ENG LEWOO D
by _____________ _
Dir ector of Public Wo rks
Pa rt y of th e Firs! Pa rt
ATT ES T:
C1Iy Cle rk
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