HomeMy WebLinkAbout2011-07-18 (Regular) Meeting Agenda PacketI. Ca ll 10 O rder.
2. In voca ti on.
3. Pl edge 01 A llegiance.
,1, Roll C.1 11 .
Agenda for the
Regular M eeti ng of the
Englewood C ity Council
Monday, Jul y 18, 2 011
7:3 0 pm
Eng lewood Civic Center -Coun cil Cham bers
1 000 Engle w ood P,uk w d y
Englewood, CO 80 I I 0
S. Conside rati on of Minutes of Previous Sess io n .
.i. Minu les fr om the Reg ul ar City Cou n ci l M eetin g o f Jul y 5, 20 11.
6. Rt->rngn1 1mn nf S::-he dulP C Puhlic (nmmPnl. (Thi s is an opportun ity for the public to addres c. City
Coun cil Council may ask qu es tions fo r claiifica 1i o n, but th ere w il l not be an y di al ogue. Plea se
l1111 it yo ur µr~sen l ,Hion to iiv ~ minult >.)
Recogri;tio n oi Unsc heduled Pu blic Comment. (TI1i s is an o ppo rtun 1tv fo r thP public tn r1cid r('c;<;
City (ou ncil. Coun ci l ma \ ask ques tio ns for clar ificati on, but the re will no be ;my dia log ue .
Please l11n it yo ur pr esen 1i2 1ion 10 1hr ee minutes. Time fo r unscheduled pubi:c comment may 1.H~
lim ited to 4 5 minutes, i!nd if limited , sh all be continued l o Cenerdl Disc ussio n )
Co unci l Res p onse to Public Comm ent.
8. Communica11ons Procl ama tions. and Appointm en ts.
a. A pro clamati on honori ng 1he 100th A nnivcr~ary of St. Lou is Ca tholic Pari sh.
b. A pr oclamation recog ni zi ng th e 60" Anniversary of the Denny Miller Memorial Baseb all
Fie ld
Pleas e no1e · lf you have a d1sab1h f\• cinci need ,tu'l(ili a,v aids or se rvices , c;tease notify th e (11)• 01 Eng lewood
(303-762·24051 at leas l -t 8 hours in adv,incf.' o f when services ,11e needed
Enele\'1.•ood City r "Un r I Ae Pl'l(b
July 18. 2011
Pai:e 2
9. Conscn 1 Agenda Items .
a. Approv.t l of O rd inances o n Fir st Reading.
Counci l Rill No. 37 • Rcco ··1mend a11 on from the Communi ty Oevclopmenl
fl epartment 10 Miop t ., hill 1nr an nrrl1n ,1n c au 1horiz1ng th e pur chase of up to li\•e
add iti onal sln glc-fornil y houses fun ded 1h rouch th r eighhorhnnd c;1,1 hilin1 tion
Pro gra m C ran1 and lhc Procram In come Reuse Plan St"ff Snurcrs: Janet
GMmmet-t., Hou sing Fin ance Speciali st and Ha rold J. Stitt. SC'ni o r Pl;1nn t r.
Council B111 N o. 38 Recommcnda tton from th e Department o ! Publi c \<\fo rks to
adopt a bill for an ordind ce ,,ccepting a Temporary Co nstrn c tio n Easement ,lnd J
P~1ff1a nen1 Eas ement for the Ci ty to in stall tnm~..: :izn:1 1 equ 1pm cn1 at Q uincy ,m d
Br uadway. Stdrr Suurc.~: 0 dve Hend erso n, En gin ecring/C.1pital Projects
Adminis tra tor.
111, Council U11l '\J o. 40 -Rec o rnrnenda t1o n fro m th e Fire Dcpar1m cr11 , Office of
Em ergency M anagerncn l, l o ad op t a bill ror an o rd111an ce acceptmg a ZO I I
Emerg ency ManJgcmenl Pertorman ce Grant Staff So urce: Steve Gre e n,
Emergency Manage m ent Co o rd in.1 tor.
h . Approval o f O rdin ances o n Seco n d Reading .
Cou ncil Bill No . 35, accep ting an Ed ward By rn e Me mo ri;i l lu sti ce A~sis tance Gran t
from th P Aw a u of Justi ce ,\ssis 1a nc e
c Reso lutions and Moti ons
Rcc o mmcnda1ion from the Department oi Pa rks and Recre ati on 10 approve, by
motion, a conlra ct for rcnova ion of 1hc racquelball cotn1 at the Enslewo od
Recreation Cen ter . Sta ff Source: Jerrell Bla ck, Director of Parks and Recreation.
I 0 . Public Hearing 11ems . ( o Publi c 11earin g Scheduled)
11. Ordinan ce s, Re ~o luuons and Mo ti ons
a . App rova l oi O rdinance) on Firs t Reading .
Council BIii No. 36 • Recor,1mcnd ati o11 fiom the Li nl eton/F.ng lew ood Was 1ewa1 er
Treatmen t Pla nt Supe rvisory (ommi1t ee to adopt a bill fo r an ordi nan ce approving
a power line e.is~me nt o n the t3ye rs Bios o lids Fa rm fo r BP \t\lind Fnerp,y No rth
Ameri c~. Inc St,,H So urces: Ste wa rt H. Fo ,, .,, Utilities Directo r c,nd lim Tall ent,
Tre a tm ent Divi sio n Ma nager, lit-ti e Inn/Englewood Wac;tewalP r Tr eat me nt Pl ant.
ii. Council 8111 No. 39 Recommendation frc m the Community Oc-.ie lopmcnt
Department to ad o pt a bill fo , J n o rdm ancc aut hormng Plann ed Unit
D~velop111c11 1 Amendment# 1 fo r the Shops il l Hampd en and Lo ga"l . Slaff illrt hcr
rtque~ts 1h ,H Cuu ndl set d Public l le.1r ing (or AuguH 1, 2011 10 gather public
in p u t o n the proposed A1mmd111~11L s1.,,ff Suurce: Au d rd Kirk. Pl a nntr I.
Ple.i~e note . If ~'OJ ha ve a d1sa b hrv and ne rd .-i ux l1aiy a.ch o, services. please notJ~ tnc (11 r of Engl !!\,ood
13QJ .7&2•2 4 51 ,11 le asl 48 hours 1n ,1dvc1 nc e 0 1 ..-.tien sc ·vict-!i are neeced
Englewood City Council Agenda
Ju l~ 16 , .?01 1
Pd{.C)
b . Approva l o f O rd in ances on Seco nd Rea ding.
c. Resolu tions and Motions.
1 2. Gen~ral Oi:it us!>ion .
a. Mayo r's Choice.
Colorado Housi ng and Fi na nce Au th orily iC H FA) Notifica tion ro t he Loca l
Jur1 sd 1c 11o n regarding a 2.U I 1 Low-In com e H o usin g Tax Credit Program Pr o ject.
b. Cou nci l Members' Choice.
13. City Manacer's Report .
14. c,~, Atlo rn cy·s Re port.
ii. Request fo r au th orizatio n to comm ence lega l ac tio n to ini tia te an eviction ior the
occupan ts of 41 0 l So lllh Cherokee Str eet.
I 5. Adjou ri ment.
Please note H you have .i d1sab1ht) and need au>.ihJty ,11 ds or seNice~. please notif-, 1he Cny of (nglewood
1)03-762-~4051 a1 leas 1 48 hou rs m ddvcnce ot when services are needed
PUBLIC COMMENT ROSTER
AGENDA ITEM 7
[uNsc,:feouL~!> ~.YBL_1_9 CO".t'!N!!;NT_/
July 18 , 2011
(P_LEASE lliytJT YOUR PRESENTATION T(? _THREE MI _NUTES _ /
PLEASE PRINT
ADDRESS !' TOPIC I
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PR OCLAMATIO1
WH EREA S, Sa int Lo•1is Catho lic Pa ri~h in Eng lewood will
cele brate its 100'' Anniversary on Jul y 24, 20 11 ; and
WHEREA S, Sa in t Lo uis Ca th o li c Parish has a long hi s to r y in the communi ty of
Eng lewuuJ ; dn d
WHEREAS , during its 100 y e ars, Sa1J1t Lo ui s Calho!ic Parish has co nducted 6,980
Ba ptis ms, 4,54 5 Fir s t Com munions, 4,387 Confirm ation s, 3,192 Fune ral s, and 1,794
Marriages; and
WHEREA S, Sain t Lou is Catho l.i c Parish o pen e d Saint· Lolli , Ca tholic Sc h oo l in
1929, which has ed u cated co un tl ess loca l stud ents over the past eight d eca d es; and
WHER EA S, for lh e past twenty y eru .. , Saint Lou is Catho li c Pari sh has oper ated
th~ S,Lint Vincent's I lo use lo p rov ide lod gin g for re latives o f Craig Hospit a l patients
who ha ve n o pla ce to stay w hil e th e ir fami ly me mbPr s llnd e rgo tr atme nt; an d
WHERE AS, the pa r ishi oners of Saint Lou is Cath o lic Pari sh operate d a foo d share
p rogra m fo r man y years, and continu e to gen ero usly provide a ss is tance and minishics
to the poor and needy in o ur cummunit y; •nd
WHER EAS, the City o f Englewood w ishes to h o n or and recognize Saint Lo ui s
Catholi c Parish on th e no teworthy occas ion of its 100"' Anniver sar y;
NOW, THEREFORE, 1, Jam e~ K Woodward, Mayor uf U1 c Ci ty uf En g lewood,
Colo rado, h ereby cong ratulate Saint Louis Ca th o li c P a.ri sh on th e occasio n fits 100"'
Anni ve rsary Re sid ents o f tile Eng lewood comm unity are e n co uraged to h e lp Saint
Lou is Ca th o li c Pari sh celebrate thi s important milesto n e at the chu rch 's anniversa ry
ce lebratio n on Sunday, Jul y 24, 20 11 .
GIVEN under m v hand and seal thi s 18'h day o f Jul y, 201 1.
Jan1 es K . Woodward, Ma yor
• 1 ROCl.AMA TI ON ~~
WHEREAS, En glewood's Denny Miller Memo rial Bas e ball Fiel<l w as ~ ~
buil t in 19 51 to h on or yo ung Denny Mill er, wh o had d ie d suddenly of meningiti,
a t th e age of twelv e; and
WH EREAS, Denny t,..til le r Me mo rial Ba se ball Field ha s provid ed d ec ades of
enj oyment fo r th e youn g athl e tes in o ur co mmunity; and
Wl IERE AS, Denny Mill e r Field celebra tes it s 60th annive rsa ry U1is s ummer; a nd
WHEREA S, to co mmem o rate the occasion, members of the Daryl G. Brady Fami ly,
who are relatives of Denny lill e r, have d onated an engr av ed wooden baseball bat
s culpture to the City of En glew ood ; and
WHER EAS, Blair D. Br ad y, a rel ative of Denny Miller, has written a boo k enti led
"Btdwet!n Yuu , Me--... ari d the Fe11 ce Pos t," to co nune m o ral e th e 60th anni versary o f Denny
Miller Mem oria l Ba s eball Fi eld ; and
WH EREA S, several ev ents have been p lanned to cele b rate th.is s p ecial occasi on,
includ ing 60" Anni ve rs ary Baseba.U Gam es on Tuesd ay, Jul y 26 , 2011 a t 4:30 p.m . at DerU\y
Mill e r Me mori a l Bas eball Fi eld; and
WHE REAS, th e City uf Englewood wishes to recogni ze the 60" anniversa1y oi th e
Denny Mill er Me morial Baseball Field, which has been su ch an important part of o ur
community ove r th e ye a rs;
NO W, THEREFORE , I, Ja mes K. Wood ward , Ma yo r of U1e Cit-v of En gle wood ,
Co lorado, here b y co ngra tul ate Mr. Bl air Bra d y on the publicati on of h is boo k a nd offe r our
s in ce re than ks to th e Daryl G. lhady Fa m il y fo r their gen erous donatio n of a s culpture.
Res id ents of th e En g lewood co mmun ity are enco urage<l to join th e special ann.ivffs df j'
celebra tion by atte nding th e ce le brati on on Ju ly 26, 2011 and other even ts planned
th rou gho ut U,e week of Jul y 25 th rou gh 31, 2011 .
Jam es K. Woo d wa rd, Mayo r
·,ab
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r:OUNCIL COMMUNIC ATION
Dat e: Agenda Item : Subject :
July 18, 20 11 ,,,. A n O rdi nan ce aut honzin g th e
pu rchase of up to fi ve ad ditio nal single
f,,mil\' houses fun ded through lhe
Neighborh ood Stab il iza l ion Pro gram
Gran t and Pr osram Incom e Re use Plan
lniti ate i By: Staff Sour ce:
Commu nity Deve lopment Depa rlment Janel G rimm ett , Housin g Finance Spec ialist
H arold J. Stitt , Se nior Planne r -
COUNCI L GOAL AND PREV I OUS COUNCI L ACT ION
City Co uncii approved Res ol ut ion 34, Se ries f 2009 o n March 23 , W09 auth or izing the Community
Develo pment D~parlmt:!111 tu fili:: un apµlicd ti o11 for r ecl e1,1I fu ndin g 1hro ugh th e N elg 1,borh ood
S1ab1li za 1io n Program (NS P 1 ); O rd ina nce 37, Se ri es o f 2009, approved o n Septe mbe r 2 1, 2009,
au th oriz ing th e N eighborh ood Sta bilizati on Pr og ram (NSPl) Gra nt Ag reeme nt; and O rdi n nee 49, Series
of 2009, approved o n N ovem ber 2, 20C9 , auth or izing th e purchase of ten ho uses in fu lfillm en t of th e
NSP 1 con tra ct; Reso lut ion 35, Series of 20 10, app roved a tr,1n c:f er and suppl,~111Pnt ,1 I apfHOpriit l ion of long
term asset reserve f unds (L TAR ) to fund improve m ent s related to the Federa l Ne ighborh ood Stabi liza ti on
Proe,,1 m (N ,Pt ) project; Ordina nce 27, Se ri es oi 2010, am ended th e NSPl budge t to add $500,000 to
the gran t amount and au th o riz111g the p urc hase of up to three ad ditiona l foreclosed s,ngle-fa mily ho m es;
Ordina nce 2, Series of 20 11 .. ut hor izing the reten tio n and reuse of monies collected from th e sale o f NSP
prope rties; and O rdi na nce 3, Se ries o f 20 11 auth orizing the purchase of two add iti o na l sin gle ia mil}'
homes.
RE CO MMENDED ACT ION
Staff recomm en d s th at Counc il approve a b ill for an o rdi nance au thoriz111 g the purchase of up to fi ve
,,ddit ional un1dentif1e d bank-o wned fo reclosed sin gle-fam il y res iden ces lo cated in th e eli gible cen;us trac ts
th ro ugho ut the Ci ty of Eng lewood 10 fulfi ll 1he N SPt contra ct and 1he Prog ram Inco m e Reusee Pltl n with
th e Colorado Depa rtm en t o f Loc,,I Affairs .
BACKGROUND , ANA LYS IS, AN O ,_LTERNAT IVES ID ENT IFIED
In WOB , th e Fede ral government pa sse d th e Ho u sing an d Econom ic Recovery Act (HERA), th e fir st new
legislation in a ge n erat ion for housing and eco no m ic deve lo pm ent. HERA app ro priated S3 .92 bill ion for
rhe Neighbor hood Stab ili za tion Program (N SPl ) t o suppo rt the arq11i<i tinn , re hahi litalin n, nr demolit ion of
forecl osed and abandoned p roperti es. The Sta te of Colorado received a to tal $53 mil lion in NS Pl funds
of whrch i 3 7 q jc;; directly ~rfmini c.lPrP.rl hy th P State
O n Ma rch 30, 2009. th e Community D eve lopme nt Depa rtm ent sub m itt ed an applica tion to th e Colorad o
Department o f l oca l Affairs, Divis io n of Housing for NSP I fu ndi ng fo r Pro j ec t Rebuild . Pro ject Reb uild
will purcha se and rehabilitate ten ( 1 O) ab andoned or foreclosed sing le-famil y properti es in the City's ten
eli gib le ce nsus tra cts
The State HoLJsing Boa rd approve d th e Project Rebuild SP l application on luly 14 , ~009 . The Boa rd
awa rded the City $1,2 53 , 79 . DOH commi tt ed an additi o nal $500,000 for property acquisit io n. Thi s •
amou nt covered th e cos t of purc hasing three more ba nk o"ned fo recl ose d homes. The Co lorad o
D ivisio n o f Ho us ing (DOH } reques ted that Community D eve lopmen t Hous ing staff provide a Pr o gram
In com e Reuse Plan to p ermit the reuse of pr o j ec ted progra m in come derive d from th e sa le of NSP units
fo r th e acquisi ti on, re hab, and sa le o f additi ona l units by March IO, 2012.
To date, ProIec 1 Re bui ld h as ac quired or has unde r con t rac t fifteen ( 15) sing le-fa mily vacant foreclosed
properties loca t ed 111 th e eligible ce nsus tr ac ts . With t he approva l o f the NSPl Prog ra m Inco m e Reu,e
Plan , it is anti cipa t ed tha t fi ve (5) additiona l unidentifie d prope rti es could be purchase d . This wuulJ I.JI ing
the to tal o f pur chased propenies tu twen ty (20).
Genera lly, Rea l [st,llc Owned (R[O) len de rs an d government ho lding agencies (e.g . n IA, VA, F'-IM A.
et c.), require closing dates to be set with in 30 da ys of I heir acccptc1 ncc of an ofic r to pu rchase o r bid .
Give n thi s sho rt tim e frame to cl ose on a prope rty, it ,,ould be impossibl e fo r st,1ff to g,1in Council
approval for :i cquisi1 io n of in dividual si te sp ecific properties given th ~ 45-60 d.,y ordinance approval
tim eframe.
S ->Ction 72 of the H omP Ru le rhil rler requ ires 1ha 1 r,..;1 1 prnp eny m,1y he s:'.'l lrl . h11 t nnly hy nrdinan ce, not
11c.ing thA PmPrgPn r y prnv ic.i n n F;::i r h prnpPrty acq11i rPd for Project Rebuild will be bro ught befo re Co unci l as
soo n as possib le 10 rece ive app rov al 10 se ll ea ch prop erty 10 elig ible buyers. Thi s w il l maxim ize th e mark e ting
effo rts . Th is process w ill ex pedite the su bse quen t sa le and cl os ing of the prope rt)
FINANCIAL IM PACT
Ex isting Com munity Development staii has th e requi red ex pertis e to acq uire foreclosed pro perties ,
provide re habil itation, and sell the properti es to eligible buyers . All acouisition and reh,1b expenses w ill be
cove red by th e NS P I gr ant.
LIST OF ATTAC HME NTS
Pro p ose d Bi ll fo r ,m 0 1tlu 1.tr 1Ct-'
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ORDP.-I ANCENC
SE RIES OF 201 I
BY Alffl-lOR ITY
GGH:INC IL BILL .NO ,· 371
INTR0Du'cED 1iY COLNCl L
MEMBER ____ _
A·BILL FOR
AN ORDINANCE AUTI IORIZING Tl-IE PUR CHA SE OF FIVE ADD IT IONA L
UN IDE N"HFlED SING LE-F AMfL Y, VA CANT , FO RECLOSE D PROPERT IES LOCATED IN
Tl-I E CITY OF ENGLEWOOD, COLORADO TO FU LFILL THE AMENDED
NE IGHBORHOO D STAB U.IZA TI ON PROGRA M COKTRACT BETWE EN T HF.
CO LORADO DEPAR T JENT OF LOCAL AFFAIRS AND Tl-I E c r rY OF ENG LEWOO D,
CO LORAUO .
WHEREA S. the Ci ty Co uncil of the City of Eng lewood, Colorado aut horized an app li cation to
the Cu lurnt.lu Dcµ:.irum::lll ui· Luca! A ffai1 s1 Colo iado Division of I lousing. fo r a po:-tio n of
Arapah oe Co un ty's all oca ti ons of the Federa l Neighbo rhood Stabil iza tio n Program funds (NS P I l
fo r fundi ng Projec t Rebui ld by th e pa ssage of Reso lut ion No, 34, Se rie s 2009; and
WHEREAS , th • City of Engl ewoo d Project Rebuild \\aS awarded S 1,253,379 to purcha se,
rehab il ita te, and ~d i single -fa1rnly vacan t, forec losed propen1es 111 eli gib le cens us tra cts loca ted m
th e C i1y o:' Engl ewe od; :-.11 d
Wl-1.EREAS, the Ci ty Counctl of the City of Englewood, Co lorado au1h uri,cd the c.,ec uti u11 ur
an int crgovc mmcntal co ntract fo r Ne ighborhood Stabili 1..a ti on Program _gr~ult funding bet ween the
Co lorado Depan men t of Loc al Affairs and the Ci ty of Englewood, Colora do wlurh all owed the
pua:hJ sc of 10 qu alifyi ng and lhc n three .iddi tiona l propertie s fo r rchab ita tion wvtcr 1hi s progrrun :
and
\VHEREAS, gcncrn ll y, when rc:1 1 esta te is owned by lenders and government holding age ncies
(e .g. FHA , VA , FNMA. etc.) they require clo sin g date s to be ;et wi thin 30days of th eir acccptm,ce
o: an o ffe r to pu re hose or bid . With tlu s shon time fram e II would be ,mp oss,bic to gain C it y
Cou nci l approva l for itC<jui siu on of mdi vidu:\I site-specifi c pro perties given the 45 -60 c!ay
ordinance :1 pp rO\':.l l tim cfram c: and
WHEREAS, Sect ion 72 of the Englewood Home Rule Cha ner requires tha t re al propc n y may
be so ld , but only by ordina nce , not u!-in g the cnu.:rgcncy pr ov ision; an d
\\~{ERE ,\S, each pro pcny acquired for ProJcct Rebu il d will be brought be io rc City Co un cil as
soo n as possib le to receive approva l to sell each propcny to ehg1ble buyers ; and
WHER EAS, C:o unctl appro\'ed a seco nd am endm ent ,a the NS Pl Grant that allowed the Ci ty to
rern111 the NSPI (,ra nt Pr ogram In co me fun ds until th e program ends in 20 13: and
WHEREAS , Cit y Counc il Authonzed th e purchase o[two additional w1iden tifi ed Sing le-
Fam,ly , Vacan t, Forec losed propenies loca ted ,n Eng lewood with the pas sage of Ordinance No , 3,
20 11 : and
WHEREAS, the Clly has purcha sed 14 houses and ha s anothe r "Jnder co ntra ct fo r a to tal oi 15; •
4 have been sold ; cont ra cts are pendin g for 2 more (o ne is sc hedu led to close Jul y 15th, and the
ot her is sc herlul cd In c lose Au uust 12~; th erefo re \0 hnmes MC currentl y in in ventory; and
WHEREAS , Staff requ ests th e Cit y Counci l aut hori ze th e pu rcho se of fi sc (5) od diti onol
<..urre:uly umdc ntific<l 4uali fy i11 g houst:s wiLh Lhose relaim:<l fund s.
NOW. TH ERE FORE, DE IT ORDAIN ED BY TH E CITY CO UN CIL OF THE CITY OF
ENGLEW OOD, COLORADO. AS FOLLOWS :
Sectio n 1. ·n1c Cit y Council o f the Cit y o f Engl e woo d. Co lorad o hereb y au thorizes th e
µu rcl 1r1~c: o f {i\t: (5) ad Jiti onal unidc:mifi ed si ngle •fa m1ly, vacam , foreclo sed prope rti es loca ted in
the eli gib le census :racts th rougho u: th e Ci ty o f En glewood as a pan of the NSP I contract with
th e Co lora do Uepartmen t of Lo cal Atfa ir s fu nded through th e Ne ighborho od Sta bili za ti on
Pr oirram Gran t (NSP I Gran t).
ln1roduccd , rcud in full , an d pu ss cd on fi rst readi ng on th e 18t h da y of Jul y, 20 I I.
P uhli $hcd by Ti tle as a Bill fo r an Ord inance iu the Cit y's offi cial new spap er on th e 22 nd da y o f
July , 20 11 .
Puhl ished :1c:: a Rill for 1n Ordin ance on the Cit y's o ffici al wtb~ite begmning on lhe 20 th day c f
.l ul y, 20 11 fo r 1h 1r1 y (3 ) days .
Jam es K . Woodw ard, Ma yo r
ATTE ST ·
Loucn sh1 a i\. l:lh s, Cit y Clerk
I. Loucn ,lua i\. Ell is, Cit y Clerk of the C11y of Englewood, Colo rad o, hereb y cer1ify that th e
above :md fo regoing is a tme co py of a Bi ll fo r an Ordi n:mcc, int roduc l'd , rt·ad in full , c\nd p:i ssed on
fi r.i t rc odi ng on th e 18th da y of July. 20 11.
Lou cri shi a i\. Elli s
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COUNCIL COMMUNICATION
Date : Agen da Item : Subject:
luly 18, 20 1 1 ~ O rdin ance Acce pting Two Ease m en ts for
Traffic Signal Eq uipment
Initi ate d By: Staff So urce:
D ep artc,1 e11 t of Public Works D avP. H enderson, En gineering/Capital Pro jec ts
Admini str ato r
( D UNCIL GOAL AND PREVIOUS COUNCIL ACTION
Staff discussed th e n eed for these easemen ts at the May 23 'J Stu dy Sess ion , as well as an update at
the July 1 1 ~ Study Sessio n .
KECOMMENDED ACTION
Sta ff recom m ends Council ad opt a b ill fo r an o rdinance accep ting two ease m ents (o n e Temporary
Co 11 slru ct1o n Easenu;;::nt d11c.J 0 11 e Permanent Easernenq for property occ upied by Bank of the W es t,
loca ted at th e SW corn r of Q uincy and Br oa dway .
BACKGROUND, ANALYSIS, AND Al TERNATiVES IDENTIFIED
The es ist in g traffi c signal at th e Arnad w ay/Quincy interse c ti o n is obsolete (abou t 35 yea rs o ld) wi th
sub ·tandard poles and mast arm wuc tures, and small 8 inc h sig nal indica tions . Thi s i s o ne of two
traffi c sign als on th e Bro adway corrid o r th at h as not ye t beeri upgraded; the oth er is loca ted at th e
M ans field in tersec,i o n.
Traffic Engineeri n g sta ff has funds b udge ted in th e Public Improvement Fund (PIFJ l o upgrade th e
Qui ncy/Br oa dway si gna l later this yea r. Th e lack of available public right-of-way, along w ith exis ti ng
11t ility conflic ts, c r ea tes the n ecess ity t o acquire easements from the b ank p roperty at th e so uthwest
co rn er of the inte rsecti on. Two ease men ts are req uire d : one permanent easeme nt loca ted ad1a ce nt
to th e sidewal k (30 square feet) to se t the new pol e and traffi c signal b ox, and one tem porary
constru ction ea seme nt (35 square fee t ) loca ted be h111d the p ermanent ease m ent to provide room
for in sta ll ati o n during co nst ru ctio n .
T\,p ica ll y, th e Ci ty would or der an appraisa l fo r pr operty we nee d to a•cq uir e J11u pre ,cnt <1 n o ffer fo r
th e appra rse d va l ue. The owner would ha ve th e opti on to orde r an other appraisa l (at th e City's
c.os t) for ano th er opinion o f va lu e. Negotia ti ons wou ld follow and, un les; an agreemen t is reach t ➔
th t' City wvuld hdve no reco ur ~e bu t to proc eed with ~he pror::ess of emin ent do ma in an d
conde::,na ti on fo r th e acquisition .
Public Works staff ha s been in co tac t with th e Ba nk of th e West corpo rate office in California and
ttey have agreed to proceed with th e vo lunt ary dedi cat ro n of th e easemen ts w itho ut th e benefi t of
appraisa ls in exc h ange for a $3,0 00 pa\'m en t. Th e cos t of two ap praisals together wi th th e fair
m arke t valu e oi the ease m ents would exceed ~3 ,00'1 5,arf nelieves th e se ttl eme nt is fair an d in th e
bes t interes t of th e Ci~/-
FIN ANC IAL IMPACT
Fund s fo r th e purchase of the e as emen ts ar e ava il ab le i11 lh e T1 a11spo 1til tiu 11 Sy~lem Uµ~rdde
J.Lcuunt in the PIF .
LIST OF ATTAC HMENTS
Ae ri al photo of ease m en t locati o ns
Bi ll fnr ;rn O rdin ance
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ORDINANCE NO.
SERrES OF 20 11
RY Al rrHOR ITY
1-~-,1'!0,_ JS .. :
INTRODUCE D BY CO UNCO ,
MEMRER _____ _
AN ORDINANCE AC CEPTIN G TWO EASE MENTS FR OM RAN K OF T HE WEST FOR TIIE
CITY TO INS"I A L LTRAFF IC SIGN AL EQUIPMENT IN T IIE LOCA r!ON F BR OADW AY
AND QUINCY .
\1/I-I EREAS, th e exi s1ing traffic signal n1 th e Broadwa y/Qumcy allcr:-ci.:ti u11 1:-i ub~ulctc wi th
substand:ud po les and ma st ann stru ctwc s, and small 8 inc h signal indica li ons: an d
WHEREAS , thi s is one of two traffi c si~nal s 011 the Broa dwa y corrid or tha t have not ycl bcc11
UJJ gradcd wi th the olhcr old signal lo aicd al Ma11 sfi cld in tli>ec 11on ; and
WHEREAS 1 the Publi c \V ork s Departme nt has budgclcd in 1hc l'ubh .;: l111provrme11 1 Fnnc1
(PIF) fund s to up grade the Quin cy/B roa dwa y signal; and
\.Vl·lEllEAS . public Ri~lll-u f-\V.i y ,tl un~ wil h exi sting u1ili 1y coufl ic ts, create s Lhc nc csstt y to
acq Ul re ca cmcnt fr om Bank of th e \Vcsl on the SW co me r of th e intcrscc1ion; and
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WHEREAS , th e passage of Lh is Ordin m1ci.: aulho ri zcs th e acc ept ance a pcrmancnl cas emen t •
and a temporary co nst ru cli on cascmcn l from Bank of 1he Wes, 10 the City whic h will pro vide fo r
th e ins1n ll a1inn o f lrnfli c signal equipm ent on Broadway and Quin cy ;
NOW, TH EREFORE. BE IT ORDAINED BY THE C ITY COUNC IL OF TH E CITY OF
ENGLEWOO D, CO LOR.ADO, THAT:
~!l.l. The City Co un cil of th e City ofEnglc \i.'ood her eb y authorizes Lht: iJ.c i;cpurnceufa
Grant of Easement, atta ch ed he reto as Anac hment I, and a Temporary Construc tion Easement ,
alt achcd hcrcl o as Alt achmcnt 2, from Bank of the Wes t 10 the City for lhc mslallau on o f traflic
sigi1J , eq ui pment loca ted on 1hc SW come r of Quincy and Broad way for and on behalf of the Cily of
Englewood, Co lora do.
In troduced, re.,J ~: ~ II , and pa ss ed on fir;i readi ng on the 18th da y of Jul y. 201 I.
Put,lishW by Tit r '\ a Bill fo r an Oidu,nncc in th e Cuy 's official ncw spup cr on th e 22nd day of
Jul y, 20 1 I.
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Pu bli shed as a Bill fo r an O rdi n:uicc on th e Ci ty's offic ial websi te beginning on the 201h day of
Ju ly, 20 11 fo r thin y (30) da ys .
James K \V oo dward , Mayor
AT l'EST .
I..oucnslua A. Elli s, Ci ty Cle rk
I, Loucris hrn A. Elli s, Cny Cle rk of 1hc C11 y of Engl ew ood, Co lornd o. hereby ceni fy tl,nt 1hc
above and fo regoing 1s a tru e cop y of a Di ll fo r an Ordin ;:rn cc , intro du ced, read in ful l, aml pu~sc J uu
fi rs, rca rli ne 0111h e I R1h day nf Ju ly, 20 1 I
Louc rishia A. Elli s
GRANT OF EASEMENT
K.N OW ALL MEN BY THESE PRJ:SENTS, I.hat BANK OF THE WEST Owners uf 430 1
So uth Broa d way, Englewood . Co lorad o 80 11 0. Co unt y of Arapahoe th rough merge r with
Commercia l Federal Bank . Sec F:<lubil A. for and in con si derati on of Ten Dollars ($1 U.00) and
other good and va luabl e co ns 1dcra1i on. docs hereb y grant lllld conv ey 10 the CITY OF
F.N(;f .Fwnon, ;1 muni cipn l corpor.Hm n du ly orean1zed and ex istin g und er and by virtue of the
co ns11tu1i on of th e Staie of Colora do, an ease ment and ri gh l-of.w:1y for rmffic co ntrol purpn sei;;
upon. across , in, through and under the foll owi ng desc ri bed rc:a ! pro pert y situ nt c in the Ci t)1 of
E11 ~lcw vu t.l, Co u11 ty u f Ara pahoe, State of Co lorado, to wit:
A re.:.in nglc ol l;rn d co ns 1st mg ot 30 sq uare feet. more or less and
shown on the alt achcd Exhibit B all achcd her eto and incorporated herein .
reserv ing , howeve r, to the unders ign ed, i1s succe ssors and ass ign s, the right lo ul ili 7..c ;,ml rnjn y
th e abov e,-dcscribcd pre mises providin g the same sha ll no t i.n lcrfe rc wi 1h th e co nstmcti on,
111.1in1c:mu1ce. n:p,1ir, U1 spcL l ivn a11 J opcrn ti on of said traffi c cont ro l devic e nnd providi ng funh cr
thm lh e gm nt or ~hall not ca use subs tant ial improvcmc rm to cncrua i;h UJK'B th e Hbovc-<lcs..:r ibt:<l
right -of-way, and th e C11 y shall not be liabl e for rem ova l th ere of if so placed .
SIGNED AND DELIVERED thi s __ day of ___ _ ~20 11.
STATE OF
CO UNTY OF
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By: ________ _
The fo regoi ng instrum ent was oclm owlcJ gcd before me thi s __ da y of
------~ 20 11, by ------,-,-c--""C""C-as ______________ of Bank of the West.
My Conum ssion expires.
Notary Publ ic
Address .
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STATE OF CALIFORNIA
DEPARTMENT OF FINANCIAL INSTITUT IONS
CERTIFIC ATE OF MERGER
Pursuant lo Financial Cod e Section 4 891, I, BRIAN YUE N , Ac tin g Co n 11n is sione1
of Finan ci al In sti tution& of th e State of California , do here by ce rtify that Comm ercial
Federa l Bank (th e disappearing depos itory co rporation) merg ed into Bank of th e Wes
(the su rviv ing depository co rp oration) pursuan t to the Ag reeme nt of Me1 ge 1 da ted as d
No ve mber 23 , 2005, and that, under Financia l Cod e Section 4887 (b), the merga
bec~me 1o•i ::::tive at 3:02 p.m ., Pacific Standa rd Time , December 2, 2005 .
Given un de r m y hand and offi ci al seal on t his 2 nd day of Dece mber, 2005 , i1
Sacram ento , Ca li fornia .
BRIAN YUEN
Acting Commissioner o f F inancial Institutions
By /~~-/~
KENNETH SAYRE-PETERSON
Assistant General Counsel
EXHIBIT
PERMAN ENTEASEMENT
LOCATED IN NOK IHWE.S T 1/4 SEC TI ON 10 ,
TOWN SHI P 5 SOUl H, RA~GE 68 \\'EST 0 '" TH E 6TH P M
CITY OF ENGLEWOOD, COUNTY OF ARA r AHOE , STAT E OF COLORADO
NO. 200 9-1 4'\BA I ... "" I ;
~I 1;
QUIN CY AVENUE POINT OF BEGINNIN G 3.oi · -NORTH EAST coRi'lt R
7
_. ~Rnl~ LO~-:-',,._. !/ LOT 48
1000· ~ 10 00
LOT 1
I OT 2
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<( LOT 47
'° \ __
I LOT 46
LOT 45
OFS CRIPTI ON OF P[RMAN EN I EA SEMfNT
~ POR TI ON or LO I 48 , 8 1 OC K 1,
WOLL[N \\/[BER'S B~O ADWAY HEIGH TS, SECOND ADDITION ,
MORE P/\RTICU LA RI.Y DE SC RIBED AS fOLLO\\/S;
BEGINN ING Al IH[ NORTI IE AS I CO~N[R or ,AID L01 1,8,
lHE NCE SO UlH Al ONG IHE [AST UN[ Or SAID LO l 48,
A OISl ~N C OF 10.00 F£El ;
lrl[NCl \\f.S f ~ND PAfU,LLEL ',\\TH lHE NOR IH UNE OF SA'D LOI 48,
A OI SI ANCE OF J.00 FE£l;
!HENCE NOHTH ~NO PARAL LlL Vlln-1 Tl1 E [AST UNE OF SAI D l OT 48.
A DI S IAN CE or 10.00 FEU fO A PO IN T ON THE NO RTH LI NE
OF SAID LOT 48;
n IrncE [AST ALONG niE NORTH LI NE or SAID LO T 48,
A OISft,NCE Of J.00 Fffl T) THE POIN T Of 9EGINNING,
CI TY OF EN GL[VIUOD , COUN TY or ARAPAHO£. STA TE OF COLOR ADO
J.oc .) '\_PFRM ANENT EA SEM EN I
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THI S 15 NOT A
i \ONU MENTE O BOUNDAR Y ~"\JRVl:Y
COLOR.ADO CNCl M[tRINr. k SURV(YlNG, ltl C.
CO NfAI NIN G JOO SQUA RE F[[l
CO LORADO [MGINE ERIN~ & $I IRVE':'I NG INC., }4 70 SO . ~H [Rl,\IIN ST . d2, [NCLEWO~D. COl ORAOO 80 11J (303)-76 1-8055
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TEM"PORARY CONSTRU CTION EASEMENT
·nus AGREEMENT is made by and oetween the Cit y of Englewood, Colora do , (hereinaf\cr
referred to as ''the C ity ") and BANK OF Tf{E WEST , Owne rs of 430 I Sou th Bro adway,
En glewood 1 ;o \ornct o 80 11 0 tlirough merg er with Comm ercial Fed eral Bank dated Decemb er
2"", 200 ).
WH El{EAS , th e C11y and \:lank of the We st have ent ered into an agreement ncccssiwted by th e
City's c-0 nsln1 c.li on of a traffi c control equipm ent Fo r the co nsideration of Te n Dolbrs ($10.00),
the Gran te r wi ll all ow th e use o f th e pro pert y desc rib ed below fo r co nstruction of said traffi c
control equi pment; and
WHEREAS, the Tempo rary Con stniction Ea sement shall be for the real prope11y \oc,1ted in
th e 'aunt y of Arapahoe , Stnt e of Co lorado rt s sbown on the atta ched map atta ched her eto as
Ex..h.ibi t A nnd in co rp orntrd herein .
NOW , 1'\illKEFUl<Jo, 1t IS agreed bet ween the City an d Bank o f the Wes t as fo llows:
I. Bank of th e We st hereb y gra nts to the Cit y and ,ts representative contra ct or a
temporary cons tru c h o□ eas ement up on tbe pro perty defined ab ove solely for the
consim ct ion of iraffi c control signal bo x as described in th e attached map .
2. The Cit y agrees to restore and repair any improvem enu upon the Grautors propert y
whi ch may be damaged by the Cit y or \ts repr ese ntatives during such construction .
l lus agreemen t shall terminate upon completi on oflhe constru cti on upon th e Property by the
City , or, by mutu al agreement , at an earlier date .
IN WITN ES S WHEREOF , the parties hereto have se t th eir hands and seal s as of the __ _
day of ________ _, 20_.
STATE OF
COUNTY OF
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GRANrQR:
By __________ _
The fo regoi ng in strument wa s ackn owledg ed befo re me lhi s __ da y of
______ _, 20 _, by ______ as ______ _
of Bank of the West.
Notary Pu bli c
My Co mmission expi res: ____ _
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SC AL[ I " n 30'
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EXHIBIT
TE MPORARY coNSfRug_TION EASEMENT
LOCATED IN NORlWNC:ST 1/4 SE CTION 10,
TO WN SHIP 5 SOUTH, RAN GE 68 WE ST OF TI-IE GTI! P,M,
Cl IY Of 1:.NGLEWOOD , COUNTY Of ARAPAHOE , STAlf. OF CO LORADO
f\011.uu' POI NT OF f.OMMEll Cc MENl
100' ----1 ~ NORlHEA Sf C@Nt"R
_ • .!!!:,R~ ~ ~0!...:.8--.---:,._ ~ LO T 48
Q UIN C Y AVEMUE
7 1 . -T~MPOR~RY CONSTRUC TI ON C:ASEME rn ...... ....--'~'.l_!_J10 oo·
I LOT 43 POIN T OF BE Glt4N :NG __..,--::] 1--3.00' LOI I
LOI 2
>-
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<t LOT 47
LOT 46
LOT 45
IJE SCR IPTI ON OF TEMPORARY CONSTRUCTIO N EA SEM EN I
A PORTIO N OF LOT 48, BLOCK 1,
V/Oll.£N 'M:8ER 'S dROAOWAY HEIGHTS, SECOND ADDITION,
MORE PARl \CULARL Y DESCRIBED AS FOU.OWS ;
CO MM F.NC1N C AT rnE NORlHEA ST CORNER Or SAI D LOT 411 ;
THFN CF sourn AL ON G TII E EAS f LIN E OF SAID LOT 48,
A DI ST ANCE OF 10.00 FEET;
THEN CE \\'E ST At\D PARAI.U.L 111TH THE NORTH LIN E OF SAID LOT 48,
A DI ST ANCE OF 3.0D FEET TO IHI: f'OINT OF BEG INN INNG:
THEN CE NOP.IHl'/£S TERLY A DISTANCE Or 12.21 fTIT, MOR E OR LESS,
0 A PO IN T ON ll·E N'.JH IH LINE OF SA ID LOT 4B, SAID PO INT BE IN G
10.00 FEET Wt:S T OF TH E t10.:1 THE AS I COR NER OF SMO LOT 40 ;
l H(N •:E EAS I ALONG l HE NORTH LIN E OF SAID LOT 48 ,
A DISTANCE Or /,UO FEET:
TH EN CE SOUTH AND PARAU.[L Y,HH THE EAST LIN E OF SAID LOT 48,
A DI STAN CE Of 10,00 FEEl O THE PO IN T OF BEGINN ING,
CITY OF ENGLC\'/000 , COUNTY OF ARAP<\f'DE, STA TE OF CO LORADO
CON I AININC 35 .0 SOUAllE FEET
NOlC
TH IS IS NOT A
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MON UM t:N 1£0 80\JNOAR Y SURVEY
COLOR ADO FNGltJt:'.ER l"G & SUR VE'l'U IC, INC .
CGLORAOO ENC INEER IN C: &· ,UR VEYI NG INC .. 34~0 SO. SHERMAN ST . f2, EN~LEWOOD, COi.OR ADO 801 IJ (JOJ)-761-0055
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CO UNCIL COMM U NI CA TIO N
Date: Age nd a It em: Subj ect:
Ju ly 18, 20 1 1 ~ 20 11 Em erge ncy M anagem ent
Perfo nna n e G rant
Initi ate d By: St aff So ur ce :
Englewood Office o f Em erge ncy Manage111 cn1 Si eve Gree n, Em ergency Ma nage ment
COUN CIL GOAL AND PRE VI OUS COUNCI L ACTIO N
Thi s gran l su pports 1he foll owing Counci l Goa ls:
1) Englewoo d JS a city that is safe, cl ean , he althy and altrac ti ve.
Coordinato r
2) Eng lewo od as a pro gress ive city 1h at p rovides resp o nsive and cos l effi cie nt se rv ices .
r n11nril h-''i ;t pp roved pr ev ious gra nt s fro m thi s pro gr am an d pa~se d a r so lu tion au lho ri zing
app lica tion ior lh c focal Yea r 201 1 gra n l cycl e.
REC OMME NDED ACT ION
StaH see ks Council's approva l of a b il l fo r ;m n rrl 1n;,nr P ;,rc,.ptmg ;t 20 1 1 Em e rgem.y Ma nage me nt
Perfo rm ance Gra nt (EM PG) awa rd e d 10 the City o f Englewood by th e St ate o f Colo rad o in the
am o unt o f $3 4,900 .00 .
BAC KGR OUND, ANA LYSI S, AND ALT ERNATI VES IDENTIFIED
The Em erge ncy Manage ment Perfo rm ance C ran l s (EMPC) pro gram is desig ned to p rovide
supplem ent al fund s fo r 1he st re ngthe ni ng of local gove rr u ne nt emer ge ncy manage ment offices in
prep ;ui ng rhPi r rnm munilies io r dis aster plannin g, mitiga ti o n, response and recovery, w hi le
co nserv ing local reso urces .
The City of En~l ewood receive d gr ants fr om th e EM PC progr.im starti ng in ea rl y 2008, l o as sis t in
th e develo pm en t of 1he em ergency manage m en t program fo r the city. The Colo rado D1v1s ion o t
Em ergency M tm.-igc mcnt ha~ st.1 1cd 1h.1 t the EM PG progra m is ex pec te d to co nt in ue fo r thr
fo r eseea ble futu re and has encourage d the City's pa rti cipa11on.
EMP G reimbur ,p ment grant fur1ding 1s desig nated to su pport the City's emer ge ncy man age ment
program, but is no l targe ted to any spec ific p urc hase o r expe nditure. In 1he pas t, fundi n g has been
use d for a numb er of 1mpr ovem t;'11 t~ in tht:.· Ci1y uf Englewood eme rgenc y manage ment prog ram,
includin g:
Fu ndin g for one part -ti m e staff m ember to ass ist w ith day-to -day emerge ncy managemen l
dut ies .
Pr ovi di ng assista nce to va ri r,u; depa rtm ents in th eir conlmuity oi opera tio ns plan ning .
Trai ni ng city employees 111 a va nely o f p rograms, Incl uding haz ard ous m ateda ls res µu n,~
and mitiga tion.
O ngoi ng infr as tru ctur e im prove m ents.
FINANCIAL IMPACT
Th e award is a so ft-m atch gran t, so th ere are no di rect costs 10 the C1tv in accep ting 11. Required
m;urhin fond s ;ir e c1cr o11 nt Pci fo r 1hm 11 gh the P)ic;ting sa laricc; o f f11ll -1iln e employPPc. v•h o work tn
emerg~ncy mana gem ent as all o r pa rt of I he ir duties.
LI ST OF ATTACHMENTS
Propose d bi ll for an ord inan ce
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BY AlITII ORln'
ORDIN ANC E KO .
~ER rF S OF 201 I
@l:IlllCICtllt.L-Nb-40-
!NTRODU CED BY COL"NC IL
ME MB ER ____ _
AN ORDINANC E AUT HORIZING THE :\ ; Li' IANCE OF T HE 201 1 EMERGENCY
MAN Ali LMlcN I l'l:KFUKMANCE RANT1i.llCAL EMERGENC Y MANAGE MENT
SUP PORT (I.EMS) AW ARD ED TO THE CITY OF ENG LEWOOD, COLO RADO BY TIIE
STAT E OF CO LORADO DEP ARTME NT OF LOCAL AFFAIRS .
\V II EREAS , 1he Eme rge ncy Managem e111 Perfo nnancc Grn nl s (E Ml'G) progra m is des igned
10 prov id e supplemcnt nl fund; for tht: stren&rthcnin g o f loc al govcmmen: t'!'"l t'rgenc y managem ent
prngrams in prepa.ri ng 1h rir Cl1 111 1111 1ni1ic,;; for d ic.:t <:t~r pl annin g , n If!" 10 n. :,._,oonsc and recovery
whil e co nserv in g loca l reso urce s; :111d
IV II EREAS.1he Ci ty o f Eng lewood received gra nt s from 1hc F.MPG program sta rt 111g in early
2008 . 1,, as sist in th e dc vc lopmc 11 1 o f th e emergency mana gcm c11 1 program fo r the City: and
WHEREAS, the Co lorado Divi sion of Emerge ncy Management has stated that the EMP G
program 1s expec ted to co111m11t! for the fo reseeable future and ha s enco ura ged the Ci t) ·s
pr1ni ci fliltion: and
WHERCAS , EMPG 1c:i1uln u sc111cu t g.i~n l funding is dc si~rnat cd !(I su ppon th e City's
e:merge nc y manage ment program . but is no t targeted to rt ny spe cifi c purcha se or expe nditu re: and
\VHEREAS, in the pa::;t fw1d111 g ha s been used fo r a num ber of impr oveme nt:-m th e City of
Eng lewood emergency man ngc ment progra rn , includin g:
• Fundm g for oni; pa.n -timc staff member to as sist wnh day-to-day emergency manageme nt
du1i es
• Pr ovidin g assi stan ce to va riou s depa rtm ent s m 1hei r conti nui ty o f op crn tie ns planning .
• Traini ng ci ty cm plo)'CCS Ill a va nct y of programs. inclu ding haz..1.rd ous maicria ls respons e
and mitigat ion.
ngom~ infrastruc ture imp rove men ts: and
WHEREAS, th e City of Eng lewood has been awarded $3 4.90 0 by the State of Col orado 201 I
Emerge ncy iri._1na gc 1ncnt Performance Gra nt s (EM PG) program.
NO W. THEREFORE , B IT ORDAJ1'ED BY HE CITY COUNC IL OF THE CITY OF
ENG LEWOOD , COLO RADO, TI!AT:
Section I. Th e Cit y Coun c1i of the Cit y of Englewo d. Colorado he reby authori ,cd the
accep tance of th e Eme rge ncy Man ag emen t Perfo nnancc Gra nt (E Ml'O) Spcl:ia l P1 ojcc1 Gra nt ,
attac hed here to as Attachme nt I
Section 2. The Mayor is hereby nuthorizcd to sign s~11d ,\grecmcnt for and on beh alf of the C it y
of Eng lewood . Colora do.
lntruuuce u, rt:.Ju in fu ll , an u passeu un first reading on the 18t h Jay uf July, 201 1
Pubhshcd by Tttl c as a Bill to r an Ordmancc in th e C1 ty"s ol'tic 1a l newspa per Oil the 22 nd day •·
Ju ly, 201 1.
Publi sh ed as a Bill fo r Oil 0 ; iin ance on the City's officia l we bsit e begi,mmg on the 20 th d,y of
Ju ly, 2011 fo r th irty (30 ) da ys.
Ja111 t.:s K . \VuvJwdrd, Mayo,
ATTEST
Lo ll cri sh,a ,\.Ellis.Cit y Cle rk
I . I n11 cri ~h1~ <\ F.ll ic.. Ci ty l!v k of1 hr Ci ty of f n[;lcw0ml, Co lo rado, hereby cc n1fy that the
:1.bo vc nnd forego ing is a tmc co;--,,., of a 8 1II fo r an Ord inance . in 1rodu cecl. re::td in full . ancl p~s~ed 0 11
fir st reading on the ISth day of J uly, 20 11.
Loucrishia A. Ell:,
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f'.MPGn,F.M S : 12EM JL9R
AGREEMENT
between tlte
STATE OF COLO RADO
DEPARTMENT OF LOCAL AFFA rR S
Fonn of Financial A.ss1s tancc:
Agreement Jd cntificat inn:
Contract Enc um:,run ce #:
Co atrn ct Manage ment Syslcm #:
Pro jcc l Information :
Proje ct/Award Number:
Project Nnme:
Perfo rm ance Period :
Brief De sc ript ion of Proj ec t !
Ass istance :
l'rogram & Fun di ng ln formnl ion:
a11d th e
CITY OF ENGL EWOOI)
[8J Gr.m t D Lo an Award Amou nt: S34,900
!illi!12J! (DOL A 's primary ide .,tificati on # for this agrecm em)
(S tat e of Colora do ·s pri'fl atJI 1r.emijlcario 11 #for this ag,:eement)
12E IL98
20 1 I Emc rncn c·• M:rn aoemrn t Pcr fo rm nncc Cirnn 1/l .ocal Emergency
M.!m;i cmcnl Su w!!ll(LE MS)
Start Dat e· tr.'J/20 10 End Date : 06/30/20 12
The ann ua l EMPG /LEM S granlS enhan ce all -hazards emergency
mana ge ment pl<rn nin g/prc parcdn css , miti gm ioD, res pousc and rccoYc ry
ca pa biliti es in the Sla lc of Co lorado by prov idin g fi oaoc111I sup riort lo local
juri sdic Li ons to staff an d operar r thei r eme rgency maoagemcm prog ram s
Program Nam e Em ,..rggJ cy Man ageme nt t'crfo m1 imcc Grwlt (EMPG)
Catalog o r Fe dera l Dom es tic As sisu,nce (C FDA ) Nur.i bcr (if fc de,al funds): 97.042
Fuu Jiug Account CoJes: I OO/SD 00/71 E/5 I 1011'1 L E/37 1 E $34 ,900.00
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TABLE OF CONTENTS
I. PARTIES .......................... .
2. EFFECTfVE DA TE AND NOTICE OF NON LI A BI LITY ..
J. RECIT ALS ....
4. DEF IN ITlONS .......... ..
5. T ERM nod EARLY TERMI NA T ION ...
6. ,TA TEMEN T OF PR OJECT .......
1. PAYMENTS TO GRANT EE.
8. RE PORTING ·NOTI FICA TI ON ........... .
9 GRANT EJ, RECO RD S ..
10. CO N F IDENTIAL !NFORMATION•STATE RECORDS ..
I I. CONFLI CTS OF I NTERES'I' ...
12 . RE l'JlliSENT AT IU NS ANIJ WA K.R A NTIES
13 . IN SURANCE ..
14 . ll llEACIJ ..
15. RE M EDIES
16. NO T ICES und RE PRESENTATIVES ..
17. RJ GHTS f DAT A, DOCL'MENTS , A!W CO M r UTER SOFTWARE ..
18. GO VERNM ENTA L IMMUNITY ............................... .
I?. S J'A TEWlDJ: CONT RACT MANAGEMEJ\T SYST EM .....
20. RESTRJCT ION ON PUB LIC BENEFITS
21. GENE RAL PR OVISIONS.
22. COLORADO SPECIAL PROVIS IONS
,JGNATU RE PAGE
EXH lll lT A -APPL!f'A RLE LAW S.
EXHIB IT R -ST AT EM ENT OF PRO!ECT 1SO P) ..... .
EXHIBIT C -GR.AN T APPL ICA TION PA C KAGE ....... ..
......... 2
. ................... 2
.. .. ]
. ..... ]
. ..... 4
...4
.. ... 4
.. ........... 5
.. ........... b
.. .. 6
. ......... 7
.... 7
...7
.. ...................... 9
........... 9
. ... II
.. ....... I I
.II
.12
ll
12
IS
................... 17
. ...... A-I
.. ............ 0-1
.. ................... C-1
EXHIBIT D -FE DERA L FUNDI N G ACCOUNTABILITY
PR OVISIONS ........... .
FORM I -GRANT FUNDING CHANGE LEl";"ER ....
AND TRANSPARENCY ACT OF 2006 /FFATA)
..D-1
.. ........ Fl ·!
I. !'ARTI ES
T bi s Agre ement (hereinafter call ed "G ran l"J 1s ente red into by and belwccn th e C ITY OF EN G LEWOOD
(here innf\cr ca Ued "Gran tee"), an d tlie ST ATE OF COLORADO acung by nnd throu gh th e JJ cpr.rtmcnt of Loca l
Affnirs fo r tl,c bene fit of the Di vision ofEm,rgcncy Ma11agcrue o1 (here inafte r c alle d tb c "Su11e" or "DOLA ")
2. EFFECTIVE DATE AND NOTIC E Of' NONLIABil..l TY.
This Grn 11 t sha ll not be cffc cti\lC e r cnforccnb k ,mtil it is npprov cd and sig ned by th e Co lo rado SUl tc Co ntrolle r
or llt::si g ncc (l1 t.:1t:i 11 an1.:1 l.!alk:d tJ1c "Effo i.:ti vc Date::"). TI 1t: SLt ti: s hall not be liable to pa y or 1cimblusc Grn ntcc
for any pcrfonnan cc here un de r, incl udin g1 but nUL Iimitt.:d to i.:osts ur cx pct 1:,c::, i111,;u1 rcJ , ur be:: Luu nd by nuy
prov Is1on he reo f pr ior to (see c hecked op11o t1/:~J below):
A. D J'hc Effec ti ve !Jate.
ll . D 111c late r to occur of the Effecti ve Da te or the date of a sc;mrntc \cucr is sued Uy tl 1: Depanm i:nt
("Relea se of Funds Lc n::r'') notifyin g Grant ee of 1h c co mpl et ion of a sat is factory ell\ iron111 c1ila l r!!vu.:Y.
nn rl anthori zin g Gran tee to obl igate or use Grant Funds .
C. D The Effect;ve Da te; prov 1deC , ho weve r, th at all Project costs, if specifica lly uu lhori 2cd by til ~ li•ndins
au tho rity, in curred oo or afi cr _, may be .sub mitt ed for re imburse ment ns if in ;;un-cd :i.(ter the
Em.:c.:t ivc Oak.
D. D inse rt d~tc fo;-aulh onzcd pre-agree men t costs, as defi ned m §4 below aocVor in H.xhihi l R, SLa tcmcnt
of Projcc:. Su:::h costs may be s ubmi ued fo r reimbursement as ii incurred after th e Effccuvc IJ alc .
E. l8J The Effective Dal e; prov ide d, howeve r, that tl,e costs id enriiicd in the checked subscc1io,s below ma)
hr i:.11 bmiucd fo r rc.i mhmsc.ment a~ if incu rre d aflcr th e EITcctivc D.i te (see checked subopuon(.~J below):
i. {8J A ll ProJCC-l costs incu rred on or ofte r Oc 1obl!r I , 20 10 , nnd
r age 2 o fl 7
EM l'G/1,EM S: 12 EM I 1.98
ii. 0 Prc-nwu rd cu slS fo r insert p 1:rp osc, if any, mcurr ed on or 1lflcr in sen stn,rt ing da te al lowed und er the
fcde.ral nWn rd fo r pr e-a ware! coslli .
F. (81 Al l or some of th e costs or ex penses in curred by Grant e:: prio r to the Effe cti ve Date wh ich have been
or will be paid w ith non-fed era l fu od s may be includ ed as n part of Gm ntec's non-fed era l mat ch
rcqutre mc m, set fo rth here in an d in E 1hibl1 U, Statc rn t::i t o f P1 ojcct, if suc h CD!i L'i or expense:; arc
proper ly docum cnLcd as cli e,i blc ex pense s in acco rdance with Exhibit B, §6.6 .
3. RECITALS
A. Authorif)', Appropriation , nnd Appro v11 I
Authori ty to ente r into th is Gra nt exisL'i m CR S §24 -32-2 105 and fun d.'i he•··· bee n bJdgctcct, aµpropria•.
an d otherw ise made avail able and a suffi cient unen cumbered balance L~crcof rr.rn,H 1s J v:i il nblc lo r
pay ment. Rc4ui1 ccJ a pp1 uv i.1 b , d i:rtm u~i: and co o1d i.J1 i1t ion ha,c bc r.:n J.:co m 'bh("d :i-01n and wi th
ap prop riate agcn c!es.
n. C u11 :r-it.l cr a ti on
TI 1e Panics acknowledge that th e mutua l pro mis es an d cov enan ts co 111,i1. •(~ .icJ,-; ,, a:1d oth er good an d
,,aluab lc cons idera tio n nrr ~nffi d r.111 anrl ~rle qu ate to .c.11 pport this Graat.
C. Purpose
T hr. p11rp ose of th ts gra nt agrc~mcnt is dcscii bcd in E ihibit B.
0 . Refer en ce s
All refe rences in this Gra nt to scctiu1L'i (whether spell ed Ollt or us ing the § sy mbo l), subsection s, exh ibits or
oth er 11tta clun cnts , arc refe ren ces lo :icc ti uns , \ubscct ions, cxl1i bi•.s or oth er auac hm t!ntS co111am ed herein or
i11 co rporn tcd as a part hcrcu f, unle ss otherw ise nolcd .
4, Dl>III N IT IONS
The fo ll owi ng tcnns as use d herei n shall be co n;;tru cd and interpreter.! ns fol low.":
A. Evalu ation
"Eva luation" means th ~ procc s o f exam ining Grantee 's Work aud 1 .. ,~1.g h bnsc d on c ri teria es ta bli shed in
§6 and Exhibit B.
R. E xhibits nnd Other All nc hm cnts
Tue fo l\ow ing are attached heret o an d incorporated by reference herein :
i. Ex hib it A (A pplicable Laws)
ii. ExJ11 bi: B (S tatement of l'roJcct)
iii. Exh ibit C (Grant Ap plication Packag e)
iv, Exh ibit D (FFATA P1ovis ioos)
v. Fonn I (Gran t Fu nd ing Change Lett er)
C. Goo ds
"Goods" meau s tang ible matcn al ac quired, pmd uccd, o r delivered by GrJnt ce ei th er scpa ri •tdy or in
co njllnctiou with the Scrv ict~s Gr an l<·r renrle r,;; hr,.rc nnrl er.
D, Grn nt
"G r:mt'' mct1 11s 1his :igrc<·m cnt, iii,. ,~rm,; and cn ncl it io ns , ~u a chcd exh ibit..:. docume nt s inco rp ora ted by
reference, and an y fu ture mod ify in5 ugre ~ments , exhibi ts , attad uncn!.5 or rcfr rc nccs mco rp oratcd herei n
pu rsuant to Co\orJdo St ate law, Fisca l Ru les , and State Contro ll er Polic it·s.
E. Grn nl Fund s
"Gr am Fu nds" means av ail ab le ft mds pay abl e by the Sta le to Grant ee pu rsuant 10 th is Gra nt.
F. Party or r urti ei.
"Pa rty" mea ns the St:111; or Gra ntee and "Part ies '' mean s both th e State and Grante e.
G. J'rc•contra ct cosl'i
'
1Prn••1 gree mt:u t costs", wh t!n a pplica ble, mea ns the costs incurr ed on or afi er the el ate a.c; specifi ed m §2
above, and th e Effe ct ive Da te o f thts Ura nt. Such co st s sh all ll av e bee n dctailcJ in Gran tee's gra m
application and s pecifica ll y 11 uth o ri zed by the State nnd in corpo ra ted herei nto R l hi hi t B.
H. P ro j ec t Hud get
"Proj ec t Bu dget" means the bu dg et ;or ti,c Work dcscn bcd in E •hib it B.
Pag e ) or 17
FMPC/LEM S : 11 EMIL98
I. Progrnm
"Pru&rram" means tb e gra ni ;,rogrn m , as Speci fi ed o n 1hc fir .t p age, that providei; ih e fu ndin g for th ii. Gran!
J . R eview
"Rev iew " 111i:u11s i.:xamin ing G1a11tec's Wor k 10 cu;;u1c 1.hnt it is adequat e , acc urate, corrcc 1 an d io
acco rdance ·;.,ith the cr it eria c:;wbl is h ed io §6 aad Ei.:,i bh B
K. Ser vices
"S ervi ce s" means th e re quir ed se rvices robe pcrfo nncd b)' Grantt:c purs uant to th is Gnmt
L. S ul.l ~g rnnlc~
"Suh•g rnn tce '' means third •pnrt ics . if any, engage d by ra:n ec 10 aid i.n pcrfo rm nncc of its o blient ions.
M. \V orh.
"Work '' mea ns the tosk.; an d nc ti viti cs Grnntcc is req uired to perfo nn to fu lfill iv; ob li gations u11 dc r lh is
Gran t and Ei h illi l U, in clud ing t.h e pcrf:>rm ancc of the Serv ices nr,, d .. livc ry of the Goo ds.
N. Work l'rod ucl
"Work Product" means the ta u g1b!c or int.1ng1b lc resu lL5 of Grantee's Wo rk, incl udin g, b ut not lim ited 10 1
so fhvarc, research , repo rl'i, stu dies, c.lu tn, pho togra phs, ncga uvcs or other fi u:shed or unftw s:lcd doc um cnL'i,
dra wi ngs, models, su1 vcys , m,1 ps1 mat eria!c;, or work prod uc1 o r any 1ypc , includi ng draltc..
5. TERM 11 11d I\ARl,Y TERM l i\"AT IO , .
A. Initia l Term
Unl ess oth en.vise pcnnitt cd in §2 abovr., .. ..: r ,ut1es rcSj)CC t1 vc pe rfonnnnccs u.n dcr th is Grwit s bnll
co mm ence on the Effective Dat e. Th is Grant s11all temunatc on .lun e 30. 201 .?, unl cc.s sooner te rmi nated or
fi.Jrthc r ex tend ed os speci fied elsewh ere herein.
n. Two Mo nt h Edcnsion
Th e S tat e. at it s sole disc ret ion upon written notice to Gra ntee as provid t d in§ 16, may uni lateral ly ex tend
the tenn o f thi s G rant fo r a perio d nv t to excee d tw o months ir th e Pan ic s ar c ne gotiatin g a repla cem ent
Granl (n nd n cH merely se ekin g a 1en n cx tcn!-ion) 111 or ne;ir th e en d nf any init ial 1cnn or an y cx 1.cn~ion
th ereo f. The pro vi sions of this Grun t in effec t wh t'n s uch noti ce is give n, in rl ud in g, b u1 001 limitcrt tn
pri ces , rn tes 1 and deli very requir emen t£, shall rcmai.-., in e ffect durin g the two month extension. lOe tv•o•
rr.on th ex tension r,hol\ imm ediately t~nn inme when :ind i f a re pl acement Grant is ap proved and signed by
the Co lorado Stnt c Co ntro ll er.
6. STATEMENT OF PROJECr
A. Co mpletio n
Gra ntee s baU complete the Work n.nd its oth er obli ga tio ns f\.S desc ribed herein nnd in El'hibi l B The Stn te
sha ll no t be li t1 blc lo compeusolc Gra ntee for any Work pcrfonned prio r to th e Effoct ivc Dnt t! or afte r the
1.cnnin nt ion of I.hi s Grant.
li. Goods l nd Service s
Grantee shall procure G".>ocls and Scrv .ccs nec essary 10 complete the Work . Su ch procure me nt sh all be
acco mplh;hecl using lhe lirant Funds and sha ll no t m~rcase the ma.x.m1um amou n t payab le h1.:rcuodc r by the
St.11e.
C . l!mploycc:s
All pcnm nc. emp loyed hy rira11 1cc or o;;;uh.grn nt ccs sha ll be co nsid ered Gra nt cl!'s or Sub •grimtcc s '
cmploycc(s ) for a ll p urpos es ht'reu nd er 11 11d shnll no l ht' r rnpl nyc rs of the ~late for any purpose n~ a resu lt
of lhi s Gruai.
7. PAYM ENTS TO G llJ\JI/T lcE
The State sha ll , m accordance wi 1..h the prov i.i ions of th is §7, pay G rru:nee in lhc fo ll ow mg amo unts and using the
melhods set forth be low:
A . M !u :.imum Amo unt
1l.1c m.1x imu m amo unt payable under thii; Gr.int to Gr,:mtee by the SL-i tc is ~. as dc :e nnincd by the
State fr o m nvn il nblc funds . Gruntcc r.i;rccs to provide a.ny 11dCition11l :Uods req ui red for th e s uccessiul
co mpl eti on of th e Work. Pay ments to Grantee arc li mited to the unpa id ob li ga ted ba.lnncc o f tl1c Grom ns
:,ct fullh i n E x hi iJi l B ,
Pilge4ofl7
EM PGILEMS: 12 EM IL98
n. Pn y mcn t
Advn ncc, J111 crt m an d Fin11 I Po ymcn(s
M y nd vu.n cc paymc111 ~Bo wed under thi s G ra nl o r iu Ei.hibit D shal l co mply wi th S tate f-i s cal Rul es
and be mnd e in acco rdan •.:e .11 i1h the pro vis ions of thi s Grant or suc h Exhi bi t. Grruit ee sha ll ini ti ate any
pay ment rcqu:sts by sub:ni1tin g in voices to the State in th e fo m 1 ind manner set forth :rnd approved by
U1 c S~1le .
ii. Int eres t
111c Stat e shall not pay i.nt eres 1 on Gra nt ee in voices.
Iii . Av nilublc Funds-Con tingcncy-Tcrrulnutlon
Th e Stat e 1s pro hi bited by law fr om maki ng fi scal co mmitment., beyond the ·cnn o f U1e Stat e 's cu 1Tent
fi sc31 year . Th erefo re , Grantee's co mpensatton is contin gent up on th e co ni" .i uin g ava ilabi lity o f SL:l te
ap pro pli uti uus as provit..lc d iu th e Culu nu.l o Spei.;iid Pruvis ious, ~c t furl.U be lu,...-. If folk ral fuud s a.J c
used with thi s Grant in whole or in pa rt , l11c Stat e's performa nce he re under is cont inge nt up on th e
continuin g a \·aibbiiity of r.uc h fu nd s. Pay men ts p u rs uant to th ii, Grant s hall be m ade onJ y fr om
ava il ab le fun ds encumb ered fo r thi s Graat and I.he State's lia bili ty for such payrr.c nts sha ll be limit ed
to t.h c amo unt remain ing o f such encumbered fun ds lf Sta te or federa l fund s are uot full y
appropri ate d, or oti.v:rwi sc become unavailn blc fo r lbis Grant, th e Stale 111ay tcm1i uate it in wh ole or to
th e extent of fun ding redu ction, with ou t fu rther li ability , after provi ding not ice to G rantee in
acco rd ance wiib §16 .
iv. Erron~ous Payments
At the Sutt c •~ sok tli scn:1ion, puymcnts mm.Jc lU Orun tc c iu c:1ru1 fur uuy 1c u...u:1, im.:lu Ui ng , but uot
Li nu tcd to overpaym ents or impr oper pay ments , an d un ex pended or excess funds rece ive d by Grant ee,
mny be reco\er cd fro m Grant ee by ded uc ti on from subs equent pay ments uu dc r thi s Grant or oth er
Grants , grants or agrccm:nts between the St ate and Grant ee or by other app rop ria te method s nnd
co ll ec ted as n deb t due to th e State . Su cb fu nds sball 11 0 1 be paid to any party oth er th an U,c Sta te.
C. Use or Funds
Grant Fund s shall be usej only for eli gib le cos ts ide ntified here in and/or ,c Ex hi bi t B.
D. i\ln tchin g f'un d,
Gr an tee s hall pro vide matching fund s as prov ided in Exh ibit B.
8. REPORTl l'i G -OTlf'I CATI ON
Re ports, Eva lua tio us , and Re\•i ews required under tbis §8 sh RII be in accord ance with the p roc:c durcs o f :m<I
insuch form ns prcscrib od by :he State and in accorda nce wil h §19, if appli cab le.
A. Pcrfn rmnn c1:, Pt ogres.ii, Pcrrn nn cl, nnr1 Fu nd s
Grau te e shall s ubmi• a report to t11c Stn tc upon expiratio n or sooner tc nnina,i on of th is Grant , conta inin g nn
Ev aluati o n an d Review of G rantee's per form ance ah •. 1 th e fin al stalu s o f Gran tee's o bli gat ions here un der .
In ad diti on, Gra ni te shall compl y wi th all repo rti ng req uire men ts. ifauy, set fo rth in Ex uibil B.
B. Litii:ati on Reporting
Wi~hi n IO da ys aficr bein g scrvc<l wi th an y plead ing in a k:gal ac tio n fil ed with a court or a1lminis Lrative
lgcocy, rc l:-1,cd to th is Grant or whi ch may uffec t Grantee's abi li ty to perfonn its o bligati ons hereund er,
Grantee shalt uo t11y the Stale of such ac tion and de liver co pies o f s ~ch pl eadin gs to th e State's pr incipul
re presentali \'e as idt:n tified herei n. lf thc Stat e's prin ci pal repres cnL1I ve is not I.h en servi ng, such not ice mul
cu µic:, sln.111 be Ucli vc1 cJ to t.l.t c Ex.~c utiv1; Di 11:1,;tur of tl.tc Dcparu11 e11 1 of Locu l A IT ai rs .
C. No11 comJJli a ncc
Grantee's failm c to provi de re ports an d noti fy the S t...1te in a ti mel y manne r in accord ance with thi s §8 may
res ult in th e de lay of pay men t of fun ds 3ncVor tennin atio n ns provi ded und::r thi s Gra nt.
D. Subgr an ts
Co pi es o f any and ;,II subgrants enlered mto by Grant ee .o pcrfom1 its o bliga ti ons hereu nde r shall be
submfrt cd to the: Slah : or it s prio dpaJ rl·preseotRti vc upo n re qu c-s1 hy the Slnte . Any ancl all suh e rants
!!nt ercd in to by Gra nl ec rchlt t.::d to its pcrfo nn ancc bc rcu uder shall co mpl y wa h a ll a pplica bl e fe dera l an d
s~1tc laws and sha.1 1 ~ro vide th n such sub grar.ts be gove mcd by ~,c laws of 1he S:a tc o f Co lorad o.
P ,;t 5 of 17
EM P c:11.F.M S: 12F.M!l.9R
9. GRANTEE RECO RD S
Gran tee s hUII ma ke, keep, mainmfo 11nd ell ow inspe cti on ar,d rn omtor mg oftbe fo ll o win g reco rds:
A. Mnime nnn ce
G rantee s lmll make, keep, mnin tam, o.r,d a ll ow in:.pcction and monito ring by th e Stnte o f a complete file of
:ill rec ~• els, doc umeuu, corr.1,1 1micnti on!:, no te :; nud od1cr wri :tc:11 miltc rinl!:, clcctron h .. media fil es, and
cornnrnn "nt1 ons, pcrtai:ung in nny 1rm m cr to th e Wo rk o r th : del ivery o f Scrvicc.q (including, but not
li mi ted lo tl1c ci pe1ati v11 o f progr.uns) or Goods hereunder. Grantee shall mainwin such records (the Record
Jh:tc nlio n Pt.a ,uLl) until ttJ c lus t tu U!.:l:ur ci f Liu.: rulluwi :1g. (i) u period o f th r:c yc:ai s nfic, the date thi s G ram
1:-.:ampl cted , tcm1ina1cd or fina l pa yment i~ made hereunde r, whi chcv~r is lutc r, ur (ii) fo r l)u.;!J run.he,
pc nort ns mny be necessary 10 reso lve any pe nding mauers, or (Ill ) if an aull il is occurriug, or Gra.nlec has
rece ived noti ce tha t an audit is pcnd in&, then umil s uch m1dit ba.~ be en comp let ed nnd its fin dings ha ve been
reso lved (the "Kecord Reten tio n l'cnod").
b . l1 »pectio n
' ,antc c sha,J permi t the Sta te. the fed era l governme nt and an; othe r d ul y auth ori zed age nt of a
govcmment:11 age ncy to audi t, mspcct , examine, exce 1pt , co py an d/o r tran scribe Gran tee's re cords related to
1hi s Gran t durinr; du: Record Rctc;-it io n Peri od fo :-:1 period of~ yea:s fo ll ow ing termination of thi s
Grnnr or fina l p;1y nrn nt hereunder , wh icheve r is ln1er , to :lt.1a ue comp !i11n cc with the Lerm.~ her eo f or to
evalu:nc Gra ntee's pc rforrr.auc.e hrrc~nd er. Th e StnH.' reserve!. tlw riglu to b spcrt the Work a l nil
reRso u..ib lc times and pl aces o1uring the h:nn of Lhi s G ra.nt 1 in c lud ing nny extension. If the. Work foi l.; to
c onfonn to th e rcq uiremc n~ of thi s G:nn t, th e Stat: ma y rcquir~ Grantee promptly 10 bring 1.hc Work 10 10
co!lfonnity with Grant requirements, al Gran tee':: sole expense. If the Work cannot be brought mtoJ
couformancc by re-performance or oth er co rrective meas ures, th e Sm te □ny requ ire G r:mtcc to lll kc
m:cc ss1:1ry uctmn tu eusm c Ll1 at Cuturc perfo n nru1cc cv nfon ns to Gra.nt requi rements and exercise th:
remedies dvail abk un<lcr thi s Grant , al l..i w 01 iocq_uily W lie u or ur iu co 11j un c tio11 with !)UCh co nec1i v:
measures.
C. Mon itorin g
Gran tee s hall permit the State , Ulc federa l govcmment, nnd oth.:r governrnc1n a l agenci e s havi n g
juri sdi clion , in th eir so le d iscret ion , to mo nitor al l activi tie s conduc ted by Grautcc pu rsuant to th e tenns of
thi s Grnnt using an y reaso nable procedu re. including. b111 not limited to : intern al cvaluali on procedures ,
exarr..inali on of program data, spec 1::.l ana lyses. on~site checking, fonne.l audi t examinations. or an) o Ulcr
rroce durcc;. All moni mri ne controlle rl by the St..11 e shall he pe:rfomicd in a m1tn11 cr that sha ll not undul y
interfere with Grantee's performance he re under.
D . fi na l Au dit Repo r t
G1a ntcc sha ll p•·o vidc a co py or ils auJit 1cport lo DOLA as specified in Kxhib it ll .
IO . CONFID EN TL<I.L l)IFORMATlON-STATE RECORD S
Crrnntcc shnll co mply with th r pm v1 siom on th is §10 if i1 hecomes pnvy 10 ccnfidc :itial infom1ation in
.:-onn c 1i o n w ith its perfom1nn cc hr rr.11n<1 r.r Confi rl en1 i.il infn rma1i nn , inc h:de,;., hu1 is nnt nccess:m ly hrni 1ed LO,
s lotc records, personnel records, and :nfo mm tio n concerning i11dividu.1 \s .
A . Confid e ntiality
Gr.mtee sha ll kt:cp ;ti\ Sl.dtc n.:co 1<.b and imOm1ali u11 w ufi di.::ll i.tl 11 1 all time::, and tu cu 111µly wi llt a!\ l<1w$
ancl reg ul at ions co nccrwng co nfide nti ality of infonnn.tion . Any request or demand by a lhird pa rty for Sunc
records and iufomia li on in the possess ion Q(" Grnntcc shall be i1mncd ir1 tcly fo rvumJcd to Lh c Sta11:'s
pri ncip al rcprc scnta 11vc.
B. No tifi calion
Grantee s lrnll not ify its agent , cm ploycc.i:;, Sub -g ranlt!CS, and ass igns who mu y come int o co ntact with Sta te
rec or ds and co nfid c nli :i.l infom1n 1inn th ;l l t·:i.c:h i~ s ubj e:r.1 10 the c.1 ntid cn1ia l11 y rceiuircmcnts stt forth he re in,
and sball provi de each with a wr ittea ex.plan:1 1ion of !-uch ri:quir emeat~ beforr 1:ley 11rc pe:nn iu ~cl to ,1cces,;.
sucl1 record s and infonnati on.
C . LJ(i:i, Sec u r ll )'i .t m.l Ret enti on
Lvrtfid entia t infonnati o n of any kind sh a ll no t bt d is trib uted or sold to any third party ur ust.:d l>) Grnnti;c
or i l'i agents rn ony wa y, exce pt as authorize d by lhi s Gmnt or npproved in writi ng by Lhc Srntc Gra nt ee
P.t~c:: C uf 17
EMYG /LEMS: tlEM I L98
shnll provi de en d marnt am a secu re cnv1ronmcn 1 tim l ensur es confide ntial ity oi all Stutc record s and other
co nfi dcmia l in fo nmuio n wberevcr iocutcd . Co nfidential info rmati on shall 1101 be retnincd in any file s or
ul1 1c:rwi se by Grantee or its ugcnts, cx.ccpt as pcnniucd in tlu s Grunt or upprovcd in writ ing by the State .
D. Di sc los ure-Ll•biliiy
Disclo::iurc of State record s or other confiden ual information by Grn ntcc for W'i )' rc:u;on may be cause fo r
legal action by t11 ird panics again.'it Gran tee , the Stat e or their respective agcnLi;. Gran tee shall , to i.c cx""nt
pcnrnttc<I hy law, in de mni fy, save , and hold hannless th e State. its emp loyees and agents, against any aud
nil cla ims , da mage s, liability 11nd co un awa rds in cludin g cos ts. expen ses , and attomcy f::cs aod related
costs . incurred as a re sult of any act or omiss ion by Grantee, or it~ employee s, agc uts, Sub-grantees. or
as .. ignccs pursua nt to this § I 0.
11. CONFLICTS OF IJI/TEJlE, !
Gian --e sh II 11ot engage in .:iny business or pc:-sonal activ it ies or prac ti ces or muintain any relationships \1,hi ch
conflt :t in any' way wi th the full perfonnanct! of Grantee's obligauons hereunder. Grantee acknow ledges thilt
with res pect lo Lhi s Grant , eve n th e appearance of a conflic t of interes t is hnnnful to the StJ1 tc's interests . Absen t
the State's pri o: written ap proval, Gran tee shaJI refr ain from 11ny JU:tc tice s, activities or rela ti onships that
reaso nab ly appear to be in conflict with tJ1 c ful : pe rform ance of Gra ntee's o bligations tot.he State he reunder. lf
a conflic t or np pc-ara ncc exi st", or if Grantee is un certain whet.h er a con fli ct or th...: uppcarun cc of a co nfli ct of
int eres t CAi sts, Grnntcc ubn\l submit to th e Stn1e n d isc lo':ur~ stnh:mcn t ccui ng fort h the re levant det..'\1ls for 1hr
St.'ltc's cons ideration . Failure to promp tl y submit a di sclos ure state ment or to fo llow the Stmc's dire ct ion in
rrgn rrt 10 the ;tp pnrcnt confli cl co ns;,i1utcs o breach o ft.hi s Gran l.
12. II EPHKSE~'l'A TI ONS A1'\'D WARRANTIES
Gran tee 111n.k cs L1c fo ll ow in g spe cific rcp~e sc nt ntions and warrnntie~. each of which was rel ied on by the St ate iu
entering int o th i~ Grant.
A. Stn nd 11 rd and J\1 :rnncr of P crfono11n cc
Gran:c e shall pcrfo n n its obli gations hereunder m acco rdance wi1}1 th e highes t stanch rds of care , sk.i ll and
diligen ce in tl1 c indus try, tndes or profess ion and in th e sequen ce and ma1U1er set fo1th in this Grant.
0 . Lci:ol Authority -Gra ntee and G r unl cc's Slgn nlory
Gran :ce warrants tlrnt it possesses th e lega l authority to enter int o this Grant and that it has taken aH actfrms
requi re d b) its procedures , by-laws, and/or applicable laws 10 exerciso chat a u1 horit y, aod to lawfull y
authorize its undersigned sigmtto ry 10 cxcc ul c th is Grant , or any part Lhereo f, and lo bind Gran tee to its
1erm s. If requested by che State , Uran1 ee shall provide Ille Sta le w11h proofof Gran 1ec's uulho rily 10 en ter
;1110 tlu s Gr:int 1vithin I~ days of receiving such requ est
C. Liccnsc."i, l'crmit-:, Etc.
Grantee repre se nts aud warranl'i 1.h at a.,; of the Effective Du te it has , and th at at nil :i mcs du rin g the tcnn
llc rcof il shall hH\.C, at 11.-i sulc cxp1,;usc, all liceuscs, cc1tifi ca'.iu 11s, ap µ1o vnl.!.1 ittsurnn :c, pc:m,i t.s, and oth er
auth cri 1 .. 1ti C1 n requi red by law to perform it'i o bhgn.tion s hercJnde r Grantee wa nn nt.~ that it shall 111aima in
nll necessary licco~cs, ccrtt Ci cation s, a pp rov :il s, iusura.ncc , ?Crmi L'i, and oth er au th oriz.at i ns required to
properly perfonn thi s Grant, withou t rcimburs::mcnt by th:: State or other ad1u suncnt in Gran t Fun rls .
Add iti ona ll y, all employee s and agen ts of Grantee pcrformiug Service; und er tbi s Gran t s hall ho ld nll
requ ired li ce nses or ccrtt fi cat1on s , if any, to pcrfo nu their re spo nsib il itie s. Gr:mtcc, if n foreign corp ora ti on
or other foreign entil y tma i-actin g bu s in ess in th~ Slat e of Colorado, fu1 t her warran ts d.Htl it current ly ha."
obtained and sha ll maiata in any appl icable ccnificatc of 2u thority m u-ans nc t bu~in css in th e State of
Co lo:ado nod has designated u registered agent in Co lorado to accept service of pro cess. Any revocat?On,
withdrawal or non-renewal of li ce nses , ce 111fi catio11 s, app rova ls, msunmce, pennits or any such simi lar
req uirern en~ ne cessary for Gra ntee to pro perl y pcrfom1 tJ1 e tenn.5 o f thi s Grant shall be deem ed to be a
1rn1lcriu l L1 c.i d .1 Uy Grai 1tcc a11J .... uustil\ltc gio uu US fo1 le1w.iu atiu11 of this Grant.
lJ. INSURANCE
Gran1ce a,1d its Sub -gra ntees s hall obtain and mainwin insura.ucc 11s s pe cified 1t1 I.Ju .:; section at all time s dunng
tJ1 c term of thi s Gra nt: All po lici es ev ide nci ng tbe ms urao cc cove rage requi red hereun der shall be issued by
inrnran cc co mpc.ni es satisfactory lO Grantee: tmd the State:.
Page 7 of 17
EMP ,/LEMS : l2EM1L98
A . \onrntcc
i . Puhlic F'.111.itir.'i
If G rn n1 ee is n •p uhli c c.:nti 1y0 wi 1h in 1he mean in g nf th e r.n lnrn cl n Govc mncnrn l lmmnn il~I Ac t, CRS
§2 4-10-I Ol , C't seq ., as amended (t he "G IA"}, theu Grante e s holl muu ..1;·1 :i t all times duri ne, rhe 1enn
of thi s Grant such lia bilit ~· inr;uran cc, by co mme rcial policy o ·-:-I f ITT!.\.lnr::c. f\ll is ncccssa11 to mce:
its linbil iti cs under the GJA. Gr:mtcc sh cl l show proo f of suel, :t1:.u1 ··.c c sntisfar tory to th e St~tc, i'.
requested by th e Stn tc . Gra ntee shall require cnch grr.'l • ,. · , ..:11 h , .. ,..~.tees tha t arc pu bli c cn tiucs,
v1ovidi11g Goods or Servi ces be<C '1?:1:r , lo b clu dc th . . t.•,ui..,,.. 1 '~mrcincnts ne cessary lo incct Su h-
gra111ci;'s l;a bili :it!.', umh:i i.l ,c GIA
It . Nnn-Publlc b~nUtics
If Grantee is not a "p ub lic entit y' with in the meming o f th~ Lu\, G1-nu·~ shall obta m u.nd rn t intain
dunng th e term of L111 s Gran1 msurauc c c0\1crage and pol icie s rnec ting th e sam e 1cqui1cm::nts sc~ fo rth
m S lJ(li) wnh rcs?cct to sub•gnrntccs tha t arc no t "pub li c cn 1n1 e.s··.
B. Grunt ccs und Suh •Grnntccs
Gra ntee shall rcqai re eac h Grant with Su~•granl ecs, other than tl10se lha 1 arc publi c cn tiu cs, prn vidin ~
Goods or Serv ices i11 co nn ecti on wi th this Grant, to include ins uranct! rcquire;n cal'i sub stantiall y s imil:u to
the foll owmc:
Wo d a•r,s ro mp r n,.:iri nn
Worker 's Compe nsati on In suran ce i'lS requi red by S ratt s1an.11 c, ;md Enp'oycr's LiJ bility Insurance
CO\'Crini; nil o f Gran tee and Sub .grant ee c111pl oyces ncting wi thin the cou rse and scope o f thei r
employment .
ii. Ge neral Linbilil)'
Co mmcrc fo.\ G eneral Li?.b il ity In su rance written on IS O occ urrence fo rm CG 00 0 l 1 Ol'J3 or
equiv alent, co \'ering premise s 01>e rntions , fire Carnage, indcpcnden ·. co nlractors , pro du ct.'i and
wmpktcJ uper.illuus, l,la11kcl Gr.iut u,,l li abi li ty, pe1:,u n1tl iuju ry , and 111.l vcn is iui; li abili ty with
mi nimum liin.i t.s as follows : (n) S 1,000,000 each occurrence ; (b) S 1,000,000 ge a ~r:.!l aggregate ; (d
S 1,000,000 produ:IS and comp leted operations aggregate ; and (d) $5 0,00 0 any one fir e. If any
aggre ga te li1rnt 1s reduced belo w 5, 1,000,0l)O becau se of claims made or pa:d , Sub-grantee shall
immed iately obta.m addu1onal insuran ce to resto re th e full aggregate li:m : and fimu sh to U:an tce a
ccrtifica1e or other document sati sfa ctory to Grantee showin g compliance with this provis ion.
Iii. Aul omobilc Li :t bility
Auto mobile Li abi lity lns urancc covering an y au to (iuc !udin g ow ned, hired and non-ow ned au~os) with
a minimum limit of $1,000,000 eac h acc ident co mb incll sing le limit.
h ·. Add itfonu l Insured
Grr111 1cc nnd th e Sta le ~ha ll he nam ed as ncMit iona \ immed on the C.omn1 crc i11 I Cic m::-a l Liabi li:y illld
Automobile Liabilit·y lnsu r.mce policies (leases nnd constru c1 iou Grn nt s requi re additi onn l ins ured
coverage for cornplc1 cd o peratio ns on en doi:cmcnts CG 2010 \ 1/85, CG 203·1 1 or equi valent ).
v. Primucy ur CoYcrngc
Covc:-agc req u ired oi Grantee and Su b~giaa :c cs shall be primary over nry msurnncc or se lf-insu rance
progrnm can icd b y GrMtcc or tl1 c State .
vi. Cem:d la liuu
Th e above insurance polic1cs shall in cl ud e prov isions prcvc111 ing cnncclb1tion or non-rcn cw ;1 I without
at lenst 45 clays pnor noti ce to the Grantee-and thr State by ccnifi cd mJ il.
vi i.Suhrog11 ti o11 \\'aiv e r
All ins uranc e polic ies in an y way re )t'.'.c d to tlu 'ra nt and sec ur ed and rna1111ame d by Grantee or its
Sub-gran tees as req uired bcrein sh all in clud:: cl :; stating that each carri er sha ll waive all ri ghts of
rccov:ry, unde r subrol,!ati on or otherv.·isc, aha1u.st rn.ntcc or the Swtc, i~ <lgcuc ics, inst itutio ns,
organi1 .. .1 ti om, offi cers , age nt.,;, empl oyees , nnd volunte~rs.
C . Certific nt cs
Gru nl cc nod all Sub•gm nt ecs !iholl provide ccn ifi co tc s showing ins urance cove:-agc required hcrcu nd c! to
tbe State within seven bus iness days of the Effe ctive Date of this Grant. No ln1cr Ulan 15 dnys pr ior to the
ex.pira tiuu d ale oi ~uy :,tH,L coverage, G,antec: <.1 tlll <;ac L SulJ-grnutce s hall deliver to the State o r Gran tee
certificat es uf immra nce cv idt.:ncing rcncwub thereo f. Ju atlditiu n, up un 1e4u t:~l by tbe State at ouy utbe r
Pnge 8of 17
EMPG/LEMS: l?FM!L98
tim e du ring the tenn o f 1h1s Gran t or anv :;.10-gran 1, Grl:l.Iltcc and ea ch Sub-g rantee shall, withm 11 J,1~s of
such requ est, supp ly to the Stai e evidence sa ti s fn ctory to th e Sta te of co mp lia nce w11h the provisio ns ,,r •:u!-
§ 13 .
14 . DR.EAC H
A. Defin ed
In ad diti on 10 an y breaches spcc 1fi cC in oth er sec t.i ons of this G rant, th e fai lure of ei th er Pait y :·• p.;rfo m1
any of its mau:na l obltgatior.s hereunder in who le or in port or in a li mcly or sa ti sfac tory · 1a11ncr,
co ns:!illltes a bre ac h. The iustituti ou of proceedin gs under uny bankruptcy, inso lve ncy , reo rgnni ?c ~·on or
simil ar law, by or agai nst Grantee, or t.hc appoinun c:nt of a receiver or simil ar officer fo r Grant ee or .my of
1L'i ptr ;Je r1v1 which is not vaca ted or full y sta yed within 20 days aficr th e ins tit ution or occ urren ce 1hc1 eof,
sho ll also COP !.a :~:itc a brench ,
IJ. No tice ond Cure Pe riod
In lh c cvenl o f a brea ch, no1i cc o f such shall be given in wntio g b y lhe agg ri eved Party to the 0 1he 1 Purty ifl
th e manu cr prov ided in §Hi. If such b reach is not cured within 30 da ys of n::cei pl of wri ll cn notice, or 1f a
cure ca uoot be co 1:1 plctcd with:u 30 days , or if cure C'f the breac h has uo t begun with in 30 da ys and pu rsued
with due dil ige nce, th e State rnny exercise an y of the r:medic s set fort h in § IS . Not withstan ding anythin g
to th e co ntrr.ry here in , the State, in it.s so le dis~rcuo n, need not provide advan ce notice or a cure peri od rir,d
111 ay imme d:atcly 1crmina te th is Grant in wh ole or in pa rt 1f rea sonabl y nece ss ary to preserve public sufcty
or 10 prcven i im medi ate publ ic cri s is.
I S. REMEDIES
If Grantee is in breac h un der any prov ision of this Gr:int, prov ided Lba t a breach is not necessary untle r §l S(B),
the Stat e shall b1ve al! of th e remedies lis 1ed in thi s §15 10 additi o n to all other :-e med ?es se t forth in othe r
secti ons or thi s Grant foll owiog tli c not ice and cure period se t fo rtt, in § 14(8). Th e Stat e may exerc ise any or all
of the remedies ava il :blc lO il, in its .so le <lisc rcliu n, 1,:un1,;uneully ur 1,..uusr.:1,;ut.ive l y. [f ll u; ru ,m u f fiuancia!
as si stance is a loan, a.,; spec ifi ed in the tab le o n page l o f th is Grant, and in tb c eve ot o f o t.cnn lu ation of thi s
Grnnt , such tcrmin11t io n shall not c:<.tingu ich Grnntce's ob li ga ti ons un w:r th e Promisso ry No te a.nd the Deed o f
Trust.
A . T erminatio n fo r Ca use end/o r Breach
If Grantee fa il s to pe rfor m any of its o biiga1ions hereund er with such diligen ce as is :-equircd to ensu re' its
co mp letion 11.1 acc ordan ce with the prov isio ns o f thi s Gra nt nnd in a tim ely mann er, the Stntc ma y not ify
Grantee of such non•pc rforman cc -in accordan ce with the prov is ions herein . If Grant ee th er eafte r fail s to
pro mptly ci.:rc :i uch non•p crfonna ucc wilh ia th e cu re pcri oc!, th e Stnte, at its oplion , ma y terminate thi s
entire Gr.int or such pan of tbs Grant ns lo whi ch th ere bus been dela y or a fai lure 10 proper ly perform .
Ex ercise by !he Sta te of th is right sh,11 not be dee med a brcao h of ,ts nbhga tio ns herc uodc r Gr•ntcc sha ll
contin ue perform ance oftbi s Grant to the ex tent not tcm1in ated, if any.
i. Oblig111iun s and llighli;
To the ex tent specified i.n an y h.:nni n uti on 1101i cc, G rnn tcc shall no1 incur further obl iga tion s or re nde r
furt her pc rfo nnancc bcrcunder past the effective date of such 110Li ce, and sha ll term in ate outs tandin g
orde rs l nd sub -grne ts/co nt.rnc-ts wi 1h third p:111 ie~. However, firn nlf"f:' shall complete and deliver to lhe
Sta te a.I Work, Ser.r ices an d Goo ds not cance ll ed by the termin ati on uoti cc nnd may inc ur ob lig;llions
as are necess ary to do so wi thin thi s Grant 's terms. Ar th e su le th sc rcti on o f the Sta te, Gra ntee shall
assign to t.h c State all of Grantee's ri ght, title, and interest und er sucl1 tc nninat ed ord ers or sub •
grantskoni racts . Upon ten nin Jti on, Gran tee sha ll tak e tim ely, rcasonabl.: Wl d nece.;s a.ry actio n 10
pro tect and pre serve prop erty in the possessi on of Grantee i:I whi ch the Stat e ba s an lntcrcst. AJ I
ma tc ri::ls own ed by th e State lo the po•;scssi on o f G rantee s hall be immed iat ely rcturu~d to t.h e State.
All Work Produ ct , m the op tion o f the State, shall be d eli ve red by Gr.mt cc tu t.b c Stu lc Jilt.I ~L.i ll
becom e th e State's property.
Pay m enl5
'Jue St.i tc shall reimbur se Grant ee onl ~ for accep ted pcrfonnance up to th e date of tcrn1 im•tion. If,
aft er lt"nn1mti o n by th e 1:1 1e , n is ct e~c rmi ned th at ltr:rntc w a.i; not in bre ac h or tbat Grnu tce s acuoo
or inac:ion Y.as ex cusa ble, such te mllaation shall be trca 1cd as a termination in the pub li c interes t and
Pace 9 of 17
EM r G /LEMS, 12EM!L98
Lh e r i!;h ts and ob lig a tio ns of the Panics shall be th e s nm e ns if th is Grant had beeo tc:rn ii noted m the ~ It
pu bli c inte~e st , os described he rei n.
iii. Dnm a gcs und Withho ld in g
Notwithstnndin g uny o ther rcmcdinl uction by th e Stn tc , G rantee nlso shull rcm uin liable to the Sl3te
fo r a ny danrngc s sus taine d by th e State by virtue o f any bre ach under lh is G run t by Grilllt cc nnd the
StMtc m ay w ithho ld a.u y pa yment to G1a11tce fo r 1.h e purpo.!t c of mi ti ga tin g th e State 's damages , u ntil
su,b ume as tl1 e cxac 1 am oun t of damages du e to the Sta te fro m Gran tee is dctcnmncd ·n1c Swtc 1m1y
withho ld an y amount that ma y be due ta Gran tee as the Stat e dee ms ne ce ssary to pro tect th e State,
mc ludmg loss as a r esul t of outs :and i.ng l iens or claims o f ro nnc r l ien holders, or to rei mbu rse lh c
State fo r the excess costs rn currecJ m procurin g su111 l11r goo ds or serv ices . lira mce shn ll be ha blc fo r
excess cost.s incurred hy th e State m p,ocunn g fro m third part ies replacement Work 1 Services or
su bstit ute Goods as cover.
8. Earl y Tcrmin otio n in th e Public ln fcre .. ~,
The Stat e is en teri ng int o th is Grant fo r to e purpo se of carry ing out the public poli cy of th e Stat e of
Col orn cl o, ns cl etenn irrnrl hy i t.i. Clnvemnr, Ci cncrn l A~~c mh ly, 11 ml/nr C:o urt.,;; l f thi.,;; (irnn t r.1:n.i.ci. to fiirth cr
th e pu b li c poli cy of the State, th e State, in ilS sole disc rc'.i on, m;,y 1crm.i n.\te thi s Gra nt iu whole or iu part
Exe rcis e by th e S tate of th is ri ght sh all not consti tu te a brea ch of th e St ate's obligations he reun der. This
su bs e:tion sh:i ll n ot ap ply to n tcnnjnat.ion of th is Gra nt by th e Sunc fo r ca use o r brea ch by Grantcc 1 wb ich
sho l l be govemed by § I S(A) or ns ot herv.•ise :;pcci ficnl :y prov ided for he rein.
Meth od nnd Cunlcnt
"11.1 c Sta te shall noti fy G1 m1tcc of ~uch 1c imi m1t ion in acc01 da11ce with §1 (. The ll l•tice shall spci..ify
th e c ffc r.:tivc date of the tc mu uati on UJ td \.\ hc t!J cr it aff ct..:LS ull u 1 u put 1iu1 1 ul ti:::-<'J1 iW I.
ii. Obliga tion s a nd Rlgh1 s
Upon receipt o f :i 1crmi nati on noti ce, Grn ntee: shall be subject to and compl y with the sam e oLli gations
an d rig hts se t for th in § I S(A J(i ).
iii . Pn ymcnt.s ~ •
If th is Gran t is tmninntcd by the Sta te pu rs uan t to u,is § IS(B), Gran tee sha ll be paid an amount whi et •
bears the sam e ra tio to Lh e total reimbursem ent und er th is Gr ::mt a.~ the Scrv i~cs satisfa ctoril y
performed bear to th e tota l Serv ices covered by thi s Gra n<, less pn ym cnts pre vi ous ly made .
Addi ti oo ali y, if thi s Grant is less th an 60% co mple te d, the Sui tt-may iC im burse Gran tee fo r a port ion
of nc 1u11I out-o f-pock et expenses (not othcr'Vt'ise reimbu rse d under thi s Gra nt) in :.:urr ed by Grant ee
wh ich nrc dire ctl y attri buta ble to the uncomp leted port ion of Gramc c's obl igations here und er;
provid ed that the sum of ;my And ;i ll re U.n ~urs emcnt shall nN cxc~cd the m;i ximmn am ount pi!ya hl e to
Grantee hercundi:r .
C . R cmctlics Not !11 v olvi11g Tcn ni nll tion
The Stac e , 11l its su k <l iscn:li u 11 , 111 11y cx t:rci sc ont: or more of tJ 1e fulluwiu g rc mcUic s in u<ldi tiu11 to uth t:1
remedie s nvail ab le to it
i. Sus pend Pe rform ance
Sus pen d Grr.nt cc 's pr fonmm cc w1lh respect to al 1 or an y p o rt101J of 1h1s Uram pend ing necess!ll)'
co rrccti\'c actio n as !)pcc ifi cd by the State with out ent itlin g Gran tee 10 an adjustment in pn cc/cost or
perfonn :m ce sc hedu le. Gra ntee shall pro mptl y cc ao,c pe rfom 1ancc and i11 curring cos ts in acco rdance
with th e State's dircctiv•,; und the Stu tc shall nol be liable fo r cos ts inct1rrcd by Gran tee an er th e
suspension o f perform ance und er thi s prov is ion ,
ii. Withhold P ~ty m cnt
Wi 1hh olrl p aym !nl to lrran iec u nt il corre.:ti ons in Gmn tce 'c; pe r forma nc~ arc satis:'ac toril y mad e and
com pleted.
iii. Den y Pm ym cnt
Dcuy pny rn cn t fo r th ose oi>li gutions not pe rfor med , th nt due to Gr3.n tec '& action s or ina ctions, C3nno t
be performed or, if perform ed, would be of no value t o th e Stmc; p rovided , tbot any denial of payment
sbc:t ll l,c ri;aso ua\.Jl y I el aicJ tc. the value to t.hc Stu te of th e o bl isati ons not perfo nn ed .
Png c 10 of 17
EMP G/LE MS : l2EM I L98
iv . RcOlO\lnl
Dcmund remo val of any of Gnmtcc's Ci -::I yce r.1 ag cn L'i, or Sub-granteci-. wh om the Sta te deems
in oompc tcnt, careless, in subu1J imtt r:::, unsui 1al,le , or otherwise unncce ptablc, or w!,-.,1-e continued
re lati on to th is Grant is deemed to be contrary to the pub lic interest or not in th e Stil t~\ '•('!it inte res t.
v. lntcll ec tunl Proper ly
If Gran te e mfringes on a palc nt, copyright, trad emark , trade secret or o'.hc r int dlectu.1 1 prope rty ri ght
while perfonmng its obli ga ti ons und er thi s Gran ,, Grant ee s baJI, at the Su11 c's op uon (n l o cain fo r th e
Stat e or Grantee th e rig ht to use suc h prod ucL'i and services; (b) rcpla l.c :1 ny Goods , Services , or other
prod uct in vo lv ed wit.h non-infringing pro ducts or modify Lhcm so th at the beco me non -11 1frin gi ng; or,
k ) if ne ith er of the forego in g altern at ives are rea•rn na bly avaH ab lc, remove any in f-1 .. v ng Good s,
Serv ices , or produ cts 1111d refun d th e pri cc-paid the refo re to .the Sta te.
16. NOTICES and RE PRESENTAT IVES
Eac h ind iv idu al id entifi ed bel ow is the princip al reprcscn U\l ivc of th e de signati ng Part), All no ti ce", requ ired 10
be given hereu nde r shall be hand delivered with recei pt requ ired or sen t by cen.i ficd or rcg 1~tered mail to su ch
Party 's prin cipal rcprcsc nta tivr, at the nddrcss s~t fv "'' ,,:;low . Ln tt dd iti on 10 , but not in :ie.u "f a bard-c opy
no tice, notice also ma y be sent by C•mai\ to tb t e•mail add re sses, if an y, set fonh belo w. l:iu1c r Party may fr om
ti me lo time des igna te by written not ice sub stitut e ndll ~e ,;ses or pe rsons to whom srn h not ices shall be sent.
Unl c5s otherwis e provided herei n, all notic es sh:ill be cf cctiv e up on receip t.
A. Sl ut c:
n. Grun 1cc:
Dave Hard, Director
Culu raJo Ocp..irtmcnt of Local Affail :..
Div isio n of Emergeacy Manageme nt
9195 E. Mi nera l Ave., Ste. 200
Cc n1 cn ni,I , CO 80112
Email: da vc.:iard(a)!-i tate .co .us
Stephen Gre en, Em r.rgcncy Managem ent Coordin:i tor
City of Englev•ood
City uf E11 glc;:wuo J E1m:q~c:::n~y f\fan ag::1m:nl
3615 S. El at,
Eng lewood , CO 80 I I 0
Em ail : s_gra,_eil lme nrtlewoodoo~.or,
17. RI GHT S IN DATA, DOCU : LNTS, Al"D COMPUT ER SOFTWARE
Thi s scr.;tiu .1 D ~hall ~ shall nut upp ly tu lh i~ Gnull .
Any :mll wn rc, researc h, reports, studies, da ta, pbo1ogrriph s, nega tives or oth er docu ment s, drawin gs, models,
mn te 1inl r., ;>f Work Pro duc t of any typt!, includi ng drJfis, prepare d by Gra nt ee in th e pcrfonna nc e of iL"
ob li ga tio ns un<'cr thi s Gran ! shall be the exclusive property oflhc Sllll c and, nil Work Prod,ct shall be delivered
to th e State by Crantcc upon comp let ion or tem1m a1ion hereo f. Th e Sta te 's exc lu siv e righ ts in such Work
Produ ct shal l in cl11L'.<•. but not be limited to, th e rig ht to co py, publis h, disp lay , tra nsfer, and prepa re deriva ti ve
wo rk.;. Grantc' sha ll i.:o t use, willinc ly aUov,1, caus e or pcnnit su:h Work Produc 1 to be used for any purp ose
ot her ll111n •he prrfo nna n•~ ~ of Gr.m tec's ohli g.11io ns hcreu ad er wit ho ut lh l' prio r writ 1c:1 cnn!-t!nl of the Sta ie .
18 . GOVE RNMENTA L IM MUN ITY
Notwithstanding any oth er pro vision ICJ the l-Ontrary, nolhing herein sha lt con.Hitu ti: a waive r, expre ss or impli ed,
of an y of th e immuni ties , ri gh ts. bcncfiLS, pro tcctio o, or otb er provi s ions of tbe Co lorado Govcmmeata.l
Im munity Ac~ CRS §24-10 -10 1, c l seq ., as amen de d. Liab ility for claims for inJ'Jrics to pers ons or prope rty
;i ri .i:.ine from the negli gen ce of th e S1:11e of C'o lorn rl o, its ciep rmment.i:., inc;.tin11inn .,;, ae en cie s, hnn rd s, offi cials,
and empl oy ees IS co ntroUed aod limited by !he provisions of the Govcmmenlal Immunity Acl :,,nd !he ris k
m:rn :igc mcot st::tu les, C RS §24 30-1 SO I , ct se q .. ns :>.mended.
Page 11 of 17
EMPG /LEMS : 12EMI L~8
19. STA'! EWIDE C ONTRACT MANAGEMENT SYSTEM
If !.h e max im um am ount payub le to Grant ee unde r th is Gran t is $100,000 or greaLCr, either o n I.b e 13ffc:cti vc: Date
or at an ytime. thercaner, thi s §19 applit:s.
Grantee ag rees to be go vern ed, and to ab ide, by Ui e prov isioas of CRS §24 -!02-205 , §2 4-102-206, §2 4-1 03-601 ,
§2 4-103 .5-10 I and §24 -105-102 co ncemiag th e moaitor ing of vend or perfomiance on swt e Gran Ls aud in clus 1oa
nfGrant perfo rmance info nnilti on in a. statewide Con tract Mana ge ment Sys tem . Grant ee's pcrfonn an cc shall be:
s11bj er.1 to Ev.\l11 ati on 11nrl R~vi~w in accordance with the tc m1 s an d condit ions of thi s Grant , State la\1,,·, including
CRS §2 4-1 03 5-10 1, and S1:11 e FisC'a l Ru lc.c::, Pol icie!: and Gu idan ce . Eva luation and Revi ew of Grn Jtec's
performance shall be part of the norma'. Grnnt nrlmin is1ra1i nn prncc~c:: Rnrl Cirantce 's perfo m;ance will be
sy;tcmnti cnll y reco;ded iu 1h e stnt ewide Conirac l Man !lgcmcnt Sys te m. Are as of Evi1.lua 11on an d Revie w 1;hall
in clu de , bu t shall not be li mi ted to qunlity , cost and timel ines s. Co lle ction of inform ali n rel eva nt 10 tb c
pc1fo rmaocc of Grantee's o bl igati ons un de r th is Gran t shnl l be detc nnined by th e s pe ci fi c require ments of such
ob lig nt.ions am.I shall inc lude fa..:to rs 1.ai101ed to match th e rcquircrncnL'i of Grnnt cc 's obli go !ions. Such
perfonnance informa1 io n sha ll be entered in to the sll:l tt:w idc CuuLraL.:l ~fa nage ment System at intcr\'ll ls
es tabli shed hcrc m an o a fia al Eval uati on, Revie w and Ratin g shall be rcnd erel.l wi lhln 30 d.a}'s or th e cu d of the
Gran t term. Grantee sbn ll be notifi ed fo ll owin g each pc rionnancc Ev aluation and Revi ew, and s ball address or
co rrect any iden tified problem :n a timely ma nn er and ma int ain work progress . Sh ould th e fina l per fo nn aocc
Eva luation and Review dctc nninc th at Grantee demonst ra ted R gross failu re to meet the µcr lonmm c~ rn e.isurcs
estn bl ishcd hereunder, the Exe cutive Direc tor of the Co lora do Dcp rirtme:-i t of Pe rsonnel und Adr.um stration
(faccuti vo D irect or), upon re quest by the Dc partrn eut o f Local Affair;, and sho win g o f good cause, may debar
Gran tee and prohi bit Grantee fr om biddi ng oo futur e Grllllts . Gran tee may contest the fina l Eva lualion , Review
and R.a1iug by · (n) filing rebu tt nl sta t.e menLc;;, whi ch ma y resul t in eith er remova l or correctio n of the c,•a lua ti on
(C RS §24-1 0 5-102(6)), or (b) und er CRS §24 -105 -102(6), ex er cising th r. clehannent p:otest au d appen l rights
provided in CRS §§2 '1 -109 •106, 107, 201 or 202, whi ch may res11I: in L',e revc rsnl o f lhc debarment and
rcmstmcmcot of G rantee, by the Exec utive Director, upon n s howing of good cn me.
20 . RE STRICl'ION ON PUBLIC BENl::FITS
This secti on O shnll [g) shall aot u,•pl y to this Grant.
Cira nt ee mus t confinn that any indiv i iual :i atur al person eighteen ycar3 of age or ol der is lawfu ll y present in th e
Unit ed Stn te s p11rs11ant to CRS §24 -S.s -:0 1 et s eq . when such indi vi dual ap plies for pu blic bcacfiis provided
under thi s G rant by rc<1uiring 1he foll, wiag :
A. Identification :
The ap plk:an t shall prod uL.:e one o flhi: fo l.l owi ng pe rson<,!· -l enti fic.a ti ons :
I. A vn li d Co lorado driv er's license or a Co lorad o ith.:nlifir··tiu u ciUJ, is su ed purs uan t to ani clc 2 of
Li lle 42 C.R S .; or
ii. A Uai tcd St:1 tes mi ~l:uy ca rd or a mil itary de pead cn l s identi ficat ion card; or
ii i. A United Sta tes Coast Guard Merc hnn t Mari ner curd; or
iv. A Nntivc Amcri c:m triba l doc ume nt.
R. A ffid 1wi 1
The lpp li cant sha ll exec ute an affidavit he rei n otto.ched as Form 2, Afficl av1t oi'Lcgn l Rc~id cncy , sta t:n g·
llmt ll1 ey are U1111e J States ci ti n::u or legal pcnnancnt resident; or
ii. T hat th ey are otherwi se lawfully prese nt iD tb t.: Un:lcJ Stales pu rsu an t to federa l law.
2 1. GENERAL P~ VISIONS
A. A.!\si~umeul ri nd Subgrant.s
Grante e's rigbt'i and o bligati ou.'i hereund er arc pcr su ua\ au d may not be u-ansfc rrcd, assigned or subgrant ed
withou t Lhc pri or, writtt:n c0rt'iC nt of the Siate . Any a ne mp t at a:;.s1gu..i11i:11l, trans:~cr, or subg rantin & wilh oul
such co usc nt sha ll be vo id . All ass1g nm t.:nts, subgrants, or sub •grno tecs 11ppn.>vcJ b) Grnu tcc vr the S1111e
are su bj ect to all of the provisions hereof. Gran tee shall be so lely res ponsible fo r all ospc cis of subgrum ia g
ar.angcmen ts and perfonnance .
Page 12 or l'I
EMPG /LEMS : 12E MIL98
B. Blndln g Effect
Excep t QS otbcrw i5C provirlcd in §2 1 (A), Rll provi sions herein contained, inc lu ding the benefits and
burdr.i:S, shall exlend to and be bmding up on the Pa.1.ie s' res pectiv e heirs , legal repre se ntatives , s uccessors ,
und assign~.
C. Cn plion s
Th e cap tions and beadin gs in this Grant arc for convenience of rcfore uce on.ly1 and s ball not be us •1I 10
inte rp ret , de fin e, or l1 m i1 its pro vic.ion.~.
0. Co unte r pa rts
T hi s Grant may be exec ut ed in multiple 1d cnt1cal ori ginal countcrpans, all o f wh i cb sha ll constilut c one
agreement.
E. Entire Und ,•stnnding
Thi s Grnnt rc prcacnts the comp lete int Cb'TDt ion of a.JI undc :-s uindin g~ between tb c Parties aud nil prio r
reprcsen tntions and undcrsumding s, oral or wri tt en, an: merged herein . Pri o r or co nte mp orauco us
add itions, de letions, or olh er cb nrJcs heret o s ha ll not have any force or effec t whatc;oevcr, unless embodi ed
herein .
17. In demnifica tio n-Ge nera l
Gro ntcc sha ll , to the ex tent pcr.:•1 tt cd by lnw , ind<.·n ~i fy, save, o.nd hoi d hann lcss th e Sto ic, its employee s
und agcatS, agains1 any and all cl .iims, damages, lb ility and court awards inclu ding costs , ex penses, a,d
att orn ey fees and re lated coslS, incurred as a re sult of any ec1 or omission by Grr.nt ec, or its empl oyees,
agents, Sub-grantees, or assignees purs uant to the tcnns of th:s Gran t; however, th e provis io ns hereof shall
not be co nstru ed or interp reted as a waive r, ex press or impl ied, of iu1 y of the immunities, rights, bcncfiL'i,
protc ctiou, or other provis ions, of the Co lorad o Govemmentn l Imm unity A:t, RS §24-10 -101 ct seq ., or
th e Fede ral Tort Claims Ac t, 28 U.S.C. 26 7 1 ct seq., as appli c,blc, as now or here after amend ed.
c.;. Jurisdi cli on :i nd V enue
All su its. act ions , or pro ceedi ngs rel ate d to tl1i s Grant shall be hel d in the Slll tc of Colo rado un d cxclus il'e
ve nue shall be in the Ci,y and Cou nty of D enver.
H. Lisl of Selec ted Applicab le Laws
Grnntec at nll ti mes duri ng lhe pe rfonnnncc of th is Gran t s bn ll co mply wilh al l appLi ca ble Federa l and Suue
laws and thc 1r implem enting reg ulations, curr ently in existen ce aud as he reafter · ulC nd ed, in cludin g
witho ttl lirni ra1ion those set fo rth on Ex hibit A. App li ca bl e Laws, anac hed here, which law s and
re gu lations are io cori :at ed herein and mode pan hereo f. Grantee also shall require co .,liance wilh s uch
laws .ind regul ati ons by subgrw1tces u:idcr s ubgrants pennin ed by this Grant
1. Lonn Forms
lf th: fo 1m o f fina ucinl a'isis1an ct: provi ded by Lhe St:iti; is a loan, a3 spec ifi ed in the table 0 11 page ! above,
Gran tee shall execute a promi sso ry note substantially eq ui va len t to Ponn _ and re co rd a deed of truSt
s ub stanti all y equiva lent to Fo rm _ with the cou nty in which the propcrf:' res ides .
J . Modifi cation
i . Uy th e P:i rti cs
Ex ce pt as specifi ca ll y prov id ed in thi s Grant , mod ifi cations h:::rcof s ball not be effec ti ve unl ess ag reed
10 in writ in g by 1hc Parti es in an am cndmC'nl hrre10 , properly cxccu tec\ and approvecl in ncco rc1anc e
wi tl , npp lica ble Colorado State law, State Fiscal Rules . and Office of the Stal e Con troll er Poli cies,
ii.eludin g, but not limit ed to . t11e pol icy cn1 itic<I MODIFlCATION OF CONTRACTS -TOO LS AND
FORMS .
ii . By Opcrntio11 of Law
Tili s Grn nt is subj ec 1 IJ s uch mod ific.1tions ::1 s ru~y he requ ired hy ·hr1 nec ~ in Federal or C:olorado
State law, or th eir implem ent ing regul ations . Any such requ ired mo dification automa ti cally sha ll be
i11 cu rpv 11tlcd nuu ,mU l-e 111t1t of th i::, Graul ou tb c effeclive Jate of sucb chaagc, as if fully sci forth
he rein .
iii. Grant F· .... ding Chan ge Leite r
The Slate rnny incrcm;c or decrease fund s ava il able under thi s Grant and modify selected other
provisio ns oflhis agreement using a Grnnt Funding Change Letter su bst an tia ll y equivalent 10 Fo rm 1.
The prov i!:ions of the Gra.ot Funding ":'han ge Letter shall be come part of and be incorpora ted into th e
l'ngc I] o f 17
EM PG IL EMS: 12EMl l,98
origmeJ agre cmcat. Th e Gr.m t Fupdi ng Change Le tter is not va lid unt il il has been approv~d by the
State Con Lroll er or d esigncc
K. Ord ~r or Prec ed e nce
This G r a nt
The p rovi,.,iom, of this Gnutt ~h ull govern 1.hc 1cluti o113hip of th e State and Grantee . Ju tJ1e event of
confli cts or inconsis tencies betwe en thi s Gr.mt an d its eKhib its and att achm ents inc ludi ng, bu t not
limited to, th os e p:-ovided by Grantcc 1 such con fli cts or in co ns1stc nc1'!Ci shall be rcso l\ ·d by reference
to the J ocumcnts in th e fo ll wing order of prio rity :
u) Co lorado Spec ial Pro visions
b) The provisions o f tbe m11i n bo rly of thi s Gra n!
c) fahibit A
d ) Exhibit D
ii. Lon n Doc um ent
Thts sec tion shall appl y if the io nn of frnan cia l ass ista nce, as spec ified m Lhe table on page I ab ove, is
a loan . ln the event of co nfli cts or in co nsistencies betwee n I.b is Grant and the Dc::d of Trus t or the
Promissory Nute, such coufli cts or in cons istenc ie s sha ll be reso lved by re fe rence to tl1e docu men Lc; in
the fn llnwine order of pri ori ty:
n) Th e Pro mi ssory No te
b) 1'hi!; Grant
c) The Deed of Trust
L. Scvc r ubil ily
Provi ded this Gran t ca n be exec ut ed and performencc of lhe ob lign Li ons of the Part ies occomp!ished wi thin
it.s intent., th e provisions hereof arc severable an d any provis ion lh at is declared invali d or beco mes
inoperab le fo r any reason s hall not nffecl th e vALld ity of nny of"ler pmvi1-ir.n hereof.
M. Sun ivul of Cc rlaiu Gruu l T erms
No cwith suind ing a nything here in to the co ntrary, prov isions of thi s Grant req uir ing contin ued pcrfum11u1cc,
compliance, or ef-lCct afte r termination hereof, shal l surviv e sucb termin ati on and shell be enforcea ble by
th e State if Grant ee fails to perfonn or comp ly as required .
N. Tol'.C s
The Smtc i, exempt from nil fe deral exc ise truce,: unde r I.R C Chap ter 32 (N o. 8-1-730 1231...) and from all
State w 1d local government sn1 cs and U:iC uu:e s under cr .. s §§39-26-10 1 nnd 20 1 Ct seq . Such exemptions
appl y wllcn ma teri als are purc hased or serv ices rendered to benefit the State; pro vided howeve r, lhu t ce1111ia
politi cal subd ivisions (e .g., C ity ol Den11er) may requ ire pay men t of sales or use taxes ev en th ough the
producl or se rvi ce is pro vid ed to th e Sta le. Grantee shall be solc,y lia bl e fo r pay in g suc h taxes as !he Stat e
is pro hi )itcd fro m puyin g fo r or rcimbu~ing Grantee fo r thent
0. T hi rd Party Bcnc fici nri cs
E11furcc 1m:nt of th .s Gran! and nil nghts and o bligalio11s hc1cu11dcr are rc sc:-vcd so lely to the rartics, and
not 10 nny lhi rd pa11y. Any scrvic!!s or benefi ts which tti.ird panics rece ive ,is a re.suit of th is Gr.m t urc
in ci<knta l to the Uru nt , and do not crea te o.ny rig hts lor suc h Lh trd pa.rt1rs .
P . W nivrr
Wai ver of any bre ach of a tenn, prov isio n, o r requireme nt of this Gr.int , or nny right or remedy hereu nd er,
whe ther expli cit ly or by lnck of enforcement, shnll not be con:.ani ed or deemed ;i.,; J waiver of =iny
s:.1bsc qucnt bn.:u d1 u r sui.;h ,c.:nn, provisio n or rc4uin:1nc:ut1 ur ur ,my ull1 c1 tc 11n , prov isiou, 01 rcq ui 1cmcu t.
Tl-I ll "IZS T OFTl:II S PAGE IJIITENTIONALL Y LEFT UL ANK
Page 14 o fl7
EMPG/LEMS: l lEMIL98
CO LORAD O SJ;ECIAL PRO VISI O N S
'Ol e Specia l Provision s apply to all Gran ts except where no te d in italics.
A. J. CONTROLLER'S APPROVAL. CRS §24-30-202 (I).
11,is Grant sha ll aol be deem ed val id un til it has bee n ap,rovcd by the Co lorad o S4ite Controll er or
clc!.igncc .
ll . 2. FUND AVAJLAD I LITY. C RS §24-3 0-202(5.5).
'Finan cial obl iga ti ons of the Stnte payable after the curre nt fisca l year are continge nt upo n fund s tor tha t
purpo se being appropri alt!-d , bu dge ted , ond otherwi se made ava ilable .
C. 3. GOVE RNMENTAL IMMUN ITY .
No term or condit ion of thi s Grant shall be co nstrued or int erpreted as a wmver , exprc.c;s or imp lied, of nny
of tl1e immunitic :;, rights, bcnc Ci ts, protections, or Olhrr provi siJns, of the Co lorado Gove111mcnt al
lmmwiity Ac t, CRS §24-10-101 et seq., or the Fcdcm l Tort Cla in<< Act, 28 U.S.C . §§IJ-1 G(b) an d 267 1 ct
seq., as applicable uo w or hcreaflcr amended .
D. 4. I NDEPENDENT CONTRAC l'O R
Grnnte e shall pcrfonn its dutie s bc1 .·und cr as an indcFc lld ent Grnu tec and not as an emp loyee . Ne ither
Grnotc c nor any ngenl or employee ..:,f G ra nl ee sh all be dc c 1:1cd to he an ngen: or em pl oyee o f th e State .
Grantee and ito; emp loyees and agc ots are not entitled to un cmployn~cnt insurance or workers co mpen sation
benefits throu gh the State aud lhe S ta te sball not pH' for or otbcrwi !:c provide such cov erage for Grau tcc or
;my of it.'i age11ts nr empl oye es. Un emp loy ment in surnu cc bcn cfiLc; shall be avn ilab lc lO Gran tee w1d its
emp loy ees anrl. agents o::i.ly if suc h coverage is made available by Gran tee or a th ird pa rty. Grant ee sha ll
pay when d'Je all applicable emp loyment taxes and mcomc taxes and local hea d taXes ia cmred pursuant 10
thi s Grant. Grantee shall not have au thori1..atiou, exp rt-.,;s or implied , tc'I bind th e State to auy Gran t, liability
or unders tand ing, exccp 1 as cxprt:~s ly si.:t forth hcrdu . Grantc:: shall (a) provide ;wd keep in fo rce workers'
compensa tion an d une mp loyment compens ation ins urance in the amo unts req uired by law, (b) provide .
proof thereof when requested by the Srntc , and (c) be so lely res ponsible fn 1 its actc. and Ut osc of its
employees nnd ag ents .
E. 5. COMPLLANCE W IT H LAW.
Grante e shall sui ctly co mply with all app lir.nb lc fe dera l nncl Stnle lnw s, :-u les , and regu lation s in effe ct or
ht:rc:a f\cr estab li shed . i □c lud i n g. wit hout lim1tati on, laws ap pli cable to discri ntination nod unfair
emp loyment prncticcs.
F. 6. C HOICE OF LAW.
Colorado lew 1 and ni lcs and reg ul ati ons iss lled pursuant thereto , shall be app li ed in the ia terp retat1 00,
execu ti on, ilnd enfo rcement of th is grant. Any provi sion included or in co rporated he rein by refe rence
whic h contliclS wi th said lnw s, ru les, and regu lations shall l;c uuU and void . Any provision incurpu11.1leJ
herein by refe rence whic h purports ;o ncgn tc Lh1s or a:1y othe r Spccit1\ Provis ion in whole or io part shall
nm be va lid or enfu n:~.il,lc u, av ui!al,I~ in an y ncti o n at law , whether by way o f cornplainl , defe nse, or
otherwi se. AJ1y pro vis ion re ndered null aod \'Oi d by th e op eration of thi s provi sion s h;:ill no t invalidate the
remainder oftbi s Grant, to the ex tent capable of 1:xecuu on.
C. 7. lllNDINC ARlllTRATION PRO H ll31TED.
The Stn tc of Co lorad o docs not agree to binding arbi tra ti on hy :lflY cx1ra -jud 1cial body or pe rso n. Any
provi sion to the contnl l) in thi :; contra ct or inCO [l)Ornt cd hcrem by reference shall be null and voi d.
ll . 8. SOFTW !UU! l'UlACY l'R O UIBITI O N. Co vrrnor's ~~xeculivc Order ll 002 00 .
State or mher pu bl ic fond s pnyablc und er thi s Gra nt sba ll no t be used for the acqui s1Lion, operation, or
mai nleuan c! of co mputer so f1wart in violation of federa l ccpyright laws or appli ca ble lice nsing
reslfictJotis. Grantee hereby certifi es and warra:11 s thn t, during l11c term of thi s Grant and any c>.tcos ions,
Gra nlec ha s and sbnll maint am in place appropriate S)'stems and controls to prevent such improper use of
publi c fund s. If the State dc1cnniocs ,h at Grantee 1s in violati on of' thi s prov1 s1on , the Staie may exerc is e
any remedy 11vai lab le at lnw or iu equi ty or w1dc r this Grant. inc luding, without Umitation , inun edia tc
1cnni :rnl ion of llti s Gra n1 and any remedy consistent wiU1 fc.a .. krul i.:u pyl'i gh t law s or appli ca ble licensing
restrictio ns.
Pngc l !i of 17
EMl'•J/LID 1S : 12EMI L98
I.~-EM PLO YEE F l 'ANCIAL INTEREST. C RS §§24•18·20 1 and 24 ·50 -507.
r he ft 1gna1oncs aver tha t to thcl! ~.n ow ledgc , no emp loyee of the State bas an y pe rsona l 0 1 b::n e!ic 1ul
mt crcst whatsoever m the serv ice or property dc sc nbcd in tht s tiran t. Grantee bas no mtcn.:s 1 nnd shall not
uc qui re an y mtcrcs t, direct o:-indi rect, :h at wou ld co nf11ct in any manne r or de,;,rre e with :he pertmmaocc of
Gr.,,otcc· s serv ices and Gr11.n tce shall not emp loy any perso n ha•·in g such kn own int erests .
• I. IO . VENUO I< OFFSET. CR S §§24 -30-202 (I ) and 24 -30-202 .4.
INnt A11plicahle lfJ i,itergovcrnm em al agreemc11tsl Subj ec t to CRS §24-30 -20 2,11 (3 .5 ), th e State
r:o nt rollcr mny wi 1hholr1 rrny rn ::-.tll 11 n<le r 1h1: St:ttc 's vc nd nr o ffse t interc ept sys tem ro, clcb L~ 01,1,e d to Stat e
ng ncics for · (11 ) 11npi1 id chi ld irn pport dcb 111 or child s1rp po r1 nrTr nrn ees; (h) unpEtirl h11limccs nf L'lx , acc.11 cd
inlcrc;t, or other charges spe cified in CP S §39 -2 1-10 1, cl sc ri; (c) unp aid lo:ms due 10 th e Stu ri cnt l.oa n
Di\ is ion of lhc Department o f l lighc:r Edur.ntion; (d) amo unts require d to be pa id rn the Unc:nploymcnt
C'o mp cn :m!i on Fund ; a d (e) ot1cr unpaid dcb 1s owing to th e SU\1c ns a result o f linal asency dctcm 1in.u io r1
or judicial ac:ion .
K . 1 1. P UBLI C G RANTS FOR S 1!:RVICES. C RS §8-17.5-101.
/No t Apphcab lc to Agreem en ts relating to th e offer, iu uance, or s al ec u riries, irlve'itment ad1 1fs ory
services or fu nd m anagem ent re rvir cs, spons nrcd projcr.ts , i111c •• ,..m•crnmellfal Agru mt ms, or
i,iformation tcdinology services or producu· an d services} Grantee certifies, w;m-anL,;:, an d :tgrcc s that 11
docs n01 knowin gly cm1J!oy or Grant wi th l\n ill cgnl alie n who sh all perform wo~k un dc :-th is Graul ilnd
sholl :onfim1 the empl oyment e lig ibili 1y of all emp loyee s wh c arc new ly b'red for cmp loy i:1en1 in th e
United State s to p crfonn work und c~ tJ11 i:; Gra n , through pani ci p:mon in the E~Vcnfy Program or the Sum
prog rom esta bli shed purs uant to CRS §8-l7.5-10 2(5)(c), Gra.ntcc s bo ll not knowingl y emp loy orGranl ith
un ill ct::a l alie n 10 er w · de 1is n t or ente r into a Gran t with II Sub •g ran tee thni fa11 ., to
ce rtify to Grant ee thnt lhc S ub -c:rantcc shall nol knowing ly em ploy or Gran t with an illega l ali en 10 m.r.fQrm
u1nrk 1111 rlcr th i~ Grant. Cirnnt ce (n) i.:h:111 nnt w.:c E-Vc rify Program or State program proced ures lo
undertake pre.employmem screenin g o f joh app lic;m 1s w':1i lr. 1h is Grant i, hcin g pe.rfom1cd, (h) sh all □o ti f)
the Sub-gramee and th e Grant1 ng Stat: agency with in three dnys if Gra nt ee h ns acrun l know lcdec thill n
S ub g rantee is em pl oyi ng or Gr.intiug w ilb an illegal alien for wo rk under th is Grant, (c) shall t.cm1in atc: th e
S u bg rnnt i i 11 Sub-gra.m cc docs not :nop emp loying or G rantin g with th e iUc ga l alien wi thin three d ays of
re ceiving the notice, and (d) shall com?ly with reasonab le requ ests made in the course of nn invc:;tig otion,
uu c::nb.h i.:n pursuaul to CRS §8-17.5 -'.02(5), l>y the Coioiado Ocpnrtm:nt of Labor and Cmplo)'mcnL tr
Gnmtei.: pan.k ipat~ in Lhc Suut: prognm1 Grantr.:c l:i ha.11 ddivc r to t.½e Or,mting State agc□cy, Institution of
Higher Ed uca tion or po ht icat s ubd ivis ion, a wri tten , ootarizeC affirmat ion, uffi nmng that Onm tce h~
cxammcd th e lega l work statu s of such employee, aod shall comp ly with all of lb: other 1cqui1cmcnts of tlie
State progra m. If liran tee fo il s to co mply with any requirement of thi s provi s io n or CRS ~8-! 7.S -; 0 I et
seq., the Granting State agcn c), ins titut ion of hi ghe r education or politi c:\l su bd:visioo may tcnmoate thi s
Gnm t fo r brea ch and . if so tcnnin atcd , Granicc shall be linb lc for damage:..
l.. 12. l'UI.ILI C GRANTS W ITH NATU RAL l'l!:RSOI\,. RS 24-7 6.c 01.
Gra ntee , if :-i n:-in,ral perso n ciehtcr.n (18) ye:t~ n agr or nlrler , hcrchy sw ears and ani m1 s und rr pc,aa lty of
pcrJury th at hl' or she (a) is II ci1iwn o~ 01hcrw ist lnwfull y pre.i;e nl in !h e Un itcri Sm1r,,. p1m:w111 t In federal
13w, (b) r.lm.11 com pl y wi th l:lc prov is io ns of CRS ~24~76 .5-10 1 cl se q., and (c) hn.i; prod uced one fom1 of
idcn tif"i cntion requ ired by CRS §24 76 . 103 prior 10 th o cfTcc tiv e da te of th is G rl nt.
M. 13. C ORA Dis clos ure
To the exten t not prohi bited by fede ral lnw, this Gra nt an d th e performan ce mea s ur~ and sta ndnrd s under
CRS §2 4 10 3.5-101 , ,I any, are subj ec 1 to pu bli c relrase tb rough lhc Colora d o Open Records Act, CRS
§24-72 -101 , ct seq.
Si's Effrc t,vc 7/1/1 '
T H E REST OF T HIS PA GE INT..c NTIO 'ALLY LE:FT BLAJ\K
Page 16 of 17
EM l'G /LEMS : 12EMIL98
SI GNAT U RE PAGE
TH E PART£ES HERETO H AVE EX'l:C IJTED THI S G RAN T
• Pcrlio ns si ,:n inc for (.;r antec hcrell y swur an d afli rm llln t th ey are uuth o:ticd lo HCI on <.,;rantt c's lJchn lf en d
acknowledge th nt lhc Stale is rcl )·lnJ! on their re r esc ntatlons to th a l effect.
C:ll.ANTEE
C IT \' O F KNf;I.E WOOI> STAT EOFCOLOllADO
Uy: ----"'J..:a:cmc..:c:.;s:.,..,K.:.c..· ~\""·/0=-o=d -"w-=a,.,1'-':d'--,------
Printc<l t,fo.mc of AJ th ori zcd lnd1 vicl un l
Jo hn W. Hi ck cn loo pcr1 GOVE RNOR
o~:PARTMJ+:NT a .. ~ U )CA L Af.'FA I RS
D:ne :
Uy: ________________ _
Reeves BrO"'il, Ex rc u1ive Di:cctor
Da re:
PRE-Al'l'IIO\•llD F ORM CON11lACT ll EVmWER
Dy: ______________ _
William F Archambau lt, :r.,
Finance and Admm ist rnti on Chie f
Dot e: ___________ _
ALL G RANTS R EQUIRE APPRO\.AI. BY nm STA TE CO.'IT ll OLLER
CRS §24 -30-202 niquircs the Stutc Co ntroll er to 11pprovc ull St11 lc Cr11 11 U. This Grnn l Is 1101 va li d until sli;ncd aml
dnt<'d helow by th e Stntc Co ntroller or de leca 1e. G rnn 100 is no t nu 1hori:1.cd IO l>cg in pcrfor111unc c u ntil s u c h tim e. If
Gra ntee beg ins pc rfor min~ pr io r t hereto , the State of Color::nlo is not ohlig::u cd to p:i~· Grim1cc for m ch performance
o r fo r u n y ~ood5 lltll.l /or se rvices pro \lidcd he r e11111l e r.
I
l ,l
STATE CON TROLLER
l)~vi tl ,I M1:Dcn11ull, C'l'A
Lubarn M. Crsey,
Co nt ro lic 1 Delegatt
Da te _______ _
Pag e !7 o:" 1·1
EMPC/LEMS : 12EMIL98
EX HllllT A -/\l'l'LICADLE LAWS
U.ws, reg J \111 io n.s , and cu1hori uuive guidance in corp oru ted ir.t o thi ~ Grnnl include, with o ut limitot1o n.
I A ge Dis;rim;m11 1on Act of 197 5, 42 U .S .C. Sections 6 10 1, ct seq.
2 Ase D1 s:.ri mi int ion in Emp loyment Act of 1967 , 29 U.S.C. 62 I -63L
3 Americ:ms w ith L>1sab 1litic.i; Act of 1990 {ADA ). 42 U.S C 1?10 1, et ""'<I
4 Equal Pay Acl of 1963, 29 U.S C 206(d)
S hrnnigrA ri n n Refn nn 1md Ulntro l A r.I of 19Rfi, R I l.S,C. 1324
6 ~rl inn 5(M of the Rehn hil i1n11on Act nf 1913 , 29 U.S.C . 79 4
7 Tit le V I of the Civil Righis Acl o f 1964 , <2 U.S .C 2C/00d
8. T ille VII oi tl:e Civil RighlS Ae1 uf 1964 , d2 U.S.C. 2000c
9. Ti1l c IX of the Educatio n A3lC11rlment of I 972, 20 U.S .C. 1681, ct se q.
10. Sc:.t ion 24-34-30 1, ct seq ., Co lorado Rev is ed Statutes I Q97. as amend ed
11 . The nppli cnbl: of the foll ow ing:
11 .1.Co :a Princ ipnl s for Stntc, Locn l nnd lndmn Tnbal Governments , 2 CF .I~. 225, (O MO Circu ln r A-8'/);
11.2 . Cos t P ri ncipa ls fo r Ed uC11 1i o11 lnstirutions, 2 C.F.R. 220, (0 MB Circul ,• i\-2 l );
11.3 Cos t P rin c1p11b fo r Non-Profi t Organiz.1hons , 2 C.F.R. 230. (01\-1.B Cir JiEr A-122 ), nud
11.4. Aurlits of Sta tes, Lo cal Go \-Crnm r.n1 s, and Non-Profi t Orgamz.nu ons l·• ~i.B Circulnr A-133); and/or I.he Colorado
Lo cu l GoY cmment A\1Cit Lnw, 29-1-601, ct seq , C.R.S., nnd State ·mp lemenu ng mi es und rtgulauons .
I l .5. lir.11 igrat ion Sta tus -Coopcr:111 011 with rerlc ral Offt:.111ls, CRS 29 -29 -10 1, et seq .
I I .6.1Jav1s-Uacon Act, 40 U.S.C SS 27 011 to 2 lcia-7 .
11.7 . Cop elnnd I.cl, 40 Ll .S C. S 276c and I S U.S.C. SS 87,1 .
I l.8.Co ntruc 1 Work fl ours nnd Su fo t) Smmtu r<.l s Atl, 40 U.S C. SS 327 -333, 1c:gaul ing 11100 1 sta11J ,11 ds fo r fcr!c1~1ly
assist~ con~lJ u1..uu11 s ub-11w11nb ,
11.9 Wild a ml S..:c.:uit: Ri ve rs Act o f 19GB, 16 U.S.C . SS 12 71 et seq ., re la ted lo protcc1int compo nents or po 1c nliol
components of the nati onal wild and scen ic ri vers syslcm.
I 1.10. NatioM l lhstoric rrcscrvutJOn Ac t of 1%6, n.s c.mcnde d, 16 U.S .C . 1170, Exccu11vi, Ord er No . 11 59 3
(1 dcntifi cntion and pro t:c1ion oihistoric propcrtie 5), nr:d d1c Arch aco logi c2.I and Historic Pr es erv ati on Act of
1974 , 16 U.S.C. 469 ,.1 cl ce q,
11 .11. Robe rt T. St.1.ffo rd D1 sas1cr Assista nce Wld Eme rge ncy Relie f ,\c l (S !.'l ffo rd Ar.I), 4? USC. 5121 ct i:rq ., M
umended .
I 1.12. Na tion al Flood lnsurnn :-:e Act of !96~. '1 2 U.S r . 400 1 et seq .
I I.I'\. f:nmprch :n-:ive F.nvironmcmnl Rc.,;pont;c, Cmrpensntion, and Li ab ilit y Act of 1980 (C ERCL A), 42 U.S .C .
104
11.1 4. D eportment of Dcfc.ise Auth orization Ac t of 1986, Ti tlt.~ 14. Part 8, Section 141 2, Publi c Lll w 19-145 , 50
u.s.c. 152 1.
I I. 15. USA PATRJ OT Ac t o f 2001, (P ub. L. 107-56).
11.1 6. Di git al Tc lc visior. Tronsi11o n and Pu blic Safely Ac l of 2005, (P ub L. 109-17 1)
12. Federa l Emergency Manag:mc:nt Agenc y, Department of Homcl a!.i:=. $cc uri ty Regubtions: All Apphcn1.J le Ponion ~ of
-14 CFR Chapter I, with th e fo ll ow in g Parts .ip ecin ll y noted a•~d op~l icn bl e t nll granL'i o f FE;-.1/vUHS fu nds:
12.1. Uni fi nn Administrat ive Rcqmrcmc nis fo r Gra ms nfHI ...:oo;,crauvc Agre ements 10 Stale nnd Lt•ca l Govenuncnts,
44 C.F.I\. 13.
l 2.2.Govcrnmc 111w 1dc Debannenr rind Suspe nsio n (Nonpro cu remen t) md Reqmr::ments for Drug-Free Workplace, 44
C.F.R. Ii .
12 3. New Rcs tnc uons on I obby ing, 44 C.F h.. 1 S
13 . Pri vacy Ac 1 of 1974, 5 L!.S C. S 552 9 and Regul uuo r.s ado;ued Ltier:un dCf ('4 C.F .lt 6).
14 . Proh ib11ion :tBa ins, us: of Fede ra l t-uml :; for Lo bby in g, l I U.S .C. 13 52
15 . None oi the funds made avn1ln~lc throu gh thi s ne:ec :nen t shall be us ed m contrave nt ?O n of tJ1e Fedcr:il buildi:igs
pert onnancc an.1 re ponmg rc.quircm cnts of l:.xcCtJllvc Urdcr No . 1 l 123, pa rt 3 of 1i tlc V of th e Nation.ii Energy
Co nscn.otion t'oll cy Act, 42 U.S.C. 8251 et. Seq ., or subti tl e A of title I of the Energy l'uli i.:y At:I uf200, (m dmlin g
th e 1unc :1d111cn l'i ma de there by).
16. None or th e fu n~s made a\.aihtb lc ~hall li e u~~u in co ntnt \'Calion of scc1 un 303 of lh l· E11 ~1 gy Poli cy Act o f I 992, 42
U.S.C. I 32 I 2
17. Buy Ame n can At:l, 41 .S.C. I Oa ct seq.
18 . 20 11 EMPG Grn11t G uh.Jn1 1ce
•
•
EMJ'GILEMS : 12EM I L98
EX HIIII T n -STATEMENT OF PRO J ECT (SOP)
I. GENERAL DESCRIPTION OF T HE PROJECT(S).
I.I. Projec t Des cripti on. Gran tee wi ll carry-out th e IUUlual wo rk plans io the An nual EMP G/LEMS
Program Paper a!!d Sta ffin g Pl an (El<hibit C) for ea ch of the Emet gcn cy Manng cmcnt Fun clions
(EMF).
1.2 . Proj ec t c;r p c ns cs. Projecl expenses include the costs for s alaries and benefit s fo r Grnn 1ee's e mergency
manag er and cmergc acy manag ement staff, trav c:l, cme:gency management office operationa l costs,
and th e costs associ ated wi th , emergency rmu1agcmcnl cxcrc ises , Ltain ing and p lwmio g. No more th an
5% o f tl1 is Grant may be used for MWlagemcnt and Ad minis:rnti on (M&A) coslS . It shou ld be noted
that sa lar :cs of local emergency n,anagcrs arc not typica ll y categorized as M&A, unle ss lhc loca l
Eme rgency Managt!ru cat Acr.n cy (EMA, chnn!-c!; tn ass ign pcr~o nuel to s pecific M&A acti viti es.
Add iti onal s pec ifi c eli g1 ble an d ine ligi ble cost in fo rmation is listed in the 20 I I EMPG program
gui ll hn~c al l1t tp.//www.fcma.gov/govcmmc11tJgra n t./c1npg/i nde1 .. shlnJ..:.
l. DELIVERA.BLES :
2.1. Grantee sbaU sub mit n!UT.i tiv e and [manc1a l reports describing proj ect progress and acco mplishments ,
any delays in me eting rhc obi ecliv es and expe ndi tures to date as described in §5 of thi s Exhibit B.
2.2. List :tdditi onal gn~nt d · 1h erablcs . Grautee will co·mp lete the annu al work-plRn de scribed by th e
Gruntcc in Exhi bit r . J 1:!n tee mu st p=u1icip at c in NrM SCAS T by en lerinc or 11pdflt1ne th e Orn ntcc''-
dut.a lS part o f mee tiug {; .· NU"1 S complian ce req uir cm cn·.s .
J. PERSONNEL.
J. I, Re placeme nt, Grantee shnll imm ediately notify th e ,...,eparuuent if an y key personnel speci fi ed io §3 of
th is Exhibi t 8 cease to serv e. Prov ided the re is a good -fai th reaso n for lhe change , if Grantee: wishe s to
repl ace its key pe rso nn ~l, it shall no ti fy I.he Department and seek i ~ ~pprova l, whid1 s lmll be: at the
Departme nt's so le disc retion, as the Department iss ued thi s Gran t in pan reli ance on Grantee 's
·e prcscotati ons regardin g Key Pt1so nncl. Such not ice shall spec ify why the cl1angc is necessary, who
.h e pro posed rep la ce men t is, whn t bi s/he r quali fi c11 1ions arr, and wh en the change will lalce effocl.
i\.ny tirn c key perso nnel ceas e to serve, t.hc De partment , in its sole di screti on, may direct Grantee to
i,us pcnd work o n I.b e Prujcr.:t uutd s uch time ns repl acements arc approved. All noti ces sent under !.his
s ubsec ti on sh ell be se nt in accordance wi th § 16 of the Graul.
3.2. Responsib le Administ r ator. Grantee 's perfonnance hereunde r shall be under t.h e direct su pervi sion of
Stephe n Gre en Emergency Management Coordinator , ar: cmp loyt.:c ur dge u1 o CGrautee, wb o is hereby
desig nated as the res pon sib le adrr.i ni s trator of this proje ct.
3.3 . Other Key Person nel. No ne .
4. FUN Dlt"IG .
The Sta te or Federal provided funds snail be limi ted to the am o unt(s) .;pec ifie d in §7 of th e G rn nt and in th e
Federal an d/or St at e fund s an d percenlllgc(s) sec ti on of §d.2 of thi s IM ,ibit D, Project Bud get.
4.1. Mnt chin g Funds.
4. l .1.He11nircmcnl. l n c fo ll ow in g checked opti on shall ap pl y
4.1.1.1. 0 Mat ching Funds nr e not req uired un der tl1i s Gr,nt.
4.1. l.2 . [8J Gnullet:'s required non-fe deral or sta te match co ntr 1b uu on is detai led io §4.2 belo w . The
rna 1cb may :
4.1.1.2.1. 0 include in-kmd match;
4.1.1.2.2. D no t inc lud e lo -kind ma tch; or
4 1.1.2.3. D in clud e oo more tl,an __ % in-kind match.
EMP GIL E:\1S : t 2EM t L98
.t, 1.2.Ccncrnl. Grant ee's required m:.i tch iug contr ibuti on, if 3.'l Y, need no t be provided on n !me -it em by
lin e-item bn:,i5 1 b u t must bent least th e pcrcc nto.gc o flhc tot.a l project expenditure!. s peci fied w the
Proj ect Budget table.
4. t .3.Oocu mcn ta1.lion . Docu mcatation of expend itures for lh e non-fed era l mntch co nuit-·uion is
rcqmrcd in the same manne r as the do cumcntatfon for lhc grant funded expc ndinm:s.
4 .2 . Project Budget
'Fo : in fonna11ou pu.,,oscs onl y. No t part of thi s 20 11 award. Any rcmai nin R balance is from the 20 10
awnrci an d rcma :ns part o f Lhot grout :ind is reimbu rsable duri ng lhc 20 11 award period beca use of ~he
ovc rl npp in g pc rfnn11nncr. icnns. If all four q11artcr'i ' rcimhu r~c rn t:nLc; for Lhe 20 10 awmd bn vc been
su bmitt ed und paid, the 20 IO Fcdt·ra l Sharc Reninining shown ab ov <' 1s nvnilnblc-. rnr rcirnhurs~rncn t ,(unn P,
tl1c first th r~e quarters of the 2011 Federa l Fi scal Year (FFY) Rema.ming 20 10 fun ds wiU be, or a lready
have been , paid fo r tbe 20 1 1 fi ra, second and th ird qcaner reunb urscmcnt reques ts as ne cessary to utili ze
Lh c fiill 2010 awa~d. Pay ments r:o m r:rnnin ing ;,ri or year fu nd s urc 1dcn lifi cd ns fifih, si xlh nnd :;eventh
4 ut11Lc1 2010 pay mcul'i as a pproptia te on the rci mbursc meu ts, nnd the rcqui,cd 50% uon•fcdcm l match wiU
be counted tu wan.l the 2010 g,r.rnt tu properl y 1mtt ch the reimbursed ;u11o u11 t.c;, If any 20 10 fii st•fourth
qu arter rcun bursemc nts have uot yet been subm itt ed or paid, th e 2010 amuun1 1c111;1i1 iug li Va ilalJlc will be
reduced by any payments made when submincd end •?proved. If the 20 10 Fc<l cra l S!rnrc Rcmairung
Available am ount shown is SU, th e full 2010 award amount has been rc1mburScd , and has no effe ct on the
funds nvi,_ilablc du ring Fl'Y 20 I I.
4.J . Proj ec t Budge t Li ne It em Adj us uncnts . Grnn t~c ma y (see checked ovt,on below.>:
4.3.1. D 1101 adj ust mt.iivaJua\ l:.udgcl line amounts "'ilbout up p:o ••nl of tbt•. Slntc ~uc-h :i pprov:i l ~hn ll
be in tbe fo m1 o f :
4 .3 . l .1. a noti ce issued ty th e S:ate in ;,ccon :a nct: wnh § 16 oft.he Gnnt; or
Pa ce ll •2 or s... Ex n1b11 13 -Stntc111e111 c f ProJecl
EMPG ILEMS : t 2E MtL98
4.3.1.2 . nn umcndmc111 i:l accordance wi tll lhc Modlfi cntion subsecti on of the Gcn crnl Provi sions
of the Grnnt.
4.3.2. ~ odJU St in dividt:81 b udget line amounts witho ut th e Sw tc's approva l tf:
4.3 .2.1. th ere arc no transfers to or bc1w cc n admmistrat1on budget lines; nnd
4.3 .2.2. cumulative budgetary lin e ilcm changes do 001 exceed the le sse r of ll[! pcrcc nt of the 101.1 \
budgeted amount or $20 000 .
4.4. Non-Sup pl a nti ng o f C r ontcc Funds.
Grant ee will en s ure th RI the fund s rmwidccl hy 1hi s \frnn t nrc 11.o;ccl In s11rp lcmc111 nnrl not s uppl:rnl th ei r
fu nds hucl getcU for th e purp oses herein .
5. PAYMENT:
r ayrncnts shall be m ;1d c iu acco rd ,u1 cc with thi s sccti on1 th e prov1~ion s oftbi r, Exhibit, £ind the provisions set
fo rth in §7 of th e Grant
5. l. Pay men t Sched ul e. Grantee shall s ubmit rcqucs L~ for n:1rnbursemcn1 at leas t quarterly using the
Departme nt provided fonn or by letter with doc umcnrntion atta ch:d if no fom1 is required One
originnl signed re imbur seme nt request is due on lbe sn mc dates ns the required fi nu ncia\ re por.s . Al l
requests shall b e for eli gib le uct:rn l txpcnses in curred by Grnntec, a~ de sc ribed in §1 nl>ovc. RequcsL'i
will be acco mpanied hy s upporti ug documcnt ntio n lot 1tling at least the am o unt requested for
reimburseme nt nud nny required non-f' demi mnt ch contr1b1Hio n. IJocumc nrnti on rcq u:rcmc,t.s ur c
described in §6.6 :Jelow. If OU) fum ncia l or progress ,epnrL'i ore de linquent nt the tim e ot a payment
request , ~c Department mny withhold such rei mburseme nt until th e requir ed rep orts h1vi: be~n
su bmitted. Up to one quarter o f the totnl grant will be re imbursed with eoch quarterly pm meat. No
more than 50% of tht: repartee\ c.,pc nses will be reim bu rsed at any lim e. If one qum1c.'s reported
cxpc:iscs do not warrant rcu nbursemenl o f a full quart er 's paymen t, any remai ning :"unds from tt.at
quancr wi ll be ava ila ble for su bsequ ent quarters so th at 11dd1tional expe nses incw rcd m the later
quarters may be re imbursed. Likewi se, if excess expenses fo r one quarte r arc re ported, th ose
unrcimbursed cApeases will be adde d to the following quarters' expens es as ncc cssnry to rn nximi1.e
each quarter's reim bursement ff the tot.a l reimbursa ble expe nses re ported for the year's grant ex ceed
tbe mnount of th e aw ard , the excess expenses may be eli gi ble for co nsi deratio n for nny real\ocau on
additio ns rn ncle at th e end of the feden1l ernnt pt!rio rl . If any grant end reallocatio n funding is available,
eli gi bility fo r lhe;e fund s wi ll require timely report s ubmi ttnl, and strong pe rfom1ancc de monstruted
1.h rough lhc 4ud1tc rly p1ug1e;5s I i:purts aud th ro ugh ongoin g contact/m onitoring.
5.2. Paymenl Amou 11 t. Vihcn non -fe dcml m.a1 ch is req ui red , su ch nrntch must be documented with every
payme nt reque st. Peri odic pJymcnts will be made as reques ted at tbc same perc en tage of the
doc um enta ti on sub mi!l ed as 1he Gni.nt fitnch.•d s bnre of th r h11 cigc1 up 1n ,my npp li cal:,lc qottrtcrly or
other pre -c loseo ut maxi mum s. Pay ment wi ll not exceed th e nmount of cas h expe nd it ures documcn trd .
Excess mmch do cume nted and su bnullcd wilh one reimbu rse me nt 1c4ucs 1 will bi:: applic:d tu .\i ub~t:lJU t lll
req uests as m:cess ary 10 ma:dmiz.e the all ow:1b le rei mbu rsement.
S.J. Rernillaucc Address . If moiled , paymen ts shall be remi tt ed to the fo ll owmg add ress unle ss chnngcd in
acco rda nce wah §16 of the Gram :
1glewoo_d __ · _j
Jal!
~~G~~"'~l .~C~O_B0_I_IO ________ _
6. ADM INI STRATIVE REQUIHlcMENTS :
6.1. Arco uut iug . Gnwte e sbol\ maintain properly segregaLed nccounts ofGran 1 funtls, mn tchi nr fund s, and
other fund s assoc iated wi th the Project and make those re c, :ds availab lr 10 th e S1111 c upnn rCC}llt!SI
6.2. A•"li1 Reporr . I fan audit 1s perfonnecl on Gran i.c e 's re cords for any fi sca l yct1r covering a ponion of
the term of thi s Grunt or ony oth er grams/co ntrac ts with DOLA, Gr:mtce shall ~ubrni t u11 c lc1..l.J u1J1,;
P1tgt' B· j of S-Ex h1b1I 8 -S1:tll"'mcn1 or ProJcCt
EM PC /LllMS: 12llMIL98
co py of th e fi n~I 1rn di1 re port, 111cluding a repon in uccordancc with th e Single Audi t Ar.t, tn
1l ola .:rnd it6ils tJo1tc .co.ui ,or send th : rcpon to:
Dcpru1.111cnt or Local A f":a irs
Accouut:ng & F:na ncml Services
1313 Shcrninn Street, Room 323
Denver, CO 80203
6 .:l . Monit orin g. Th e State sha ll monitor this Gran t in accordanc e with §§9(A ) and t)(C) of the Gr:1n1.
G.4. Hrc nnls. Grn ntcc.: r.hnll ma int.1 in re cord!: in a.ccordnncc w ith §9 of the Grant.
6 .5, Hq•or li n g.
G.S. I. Q ua 1 lc rly Fi11..i 11 cfrtl St !\Lus ren d Pro~rcss n cporu . Th e projc ct(s) npp1ovcd in thi s G~.tn t uc to
be cu111 !1l c~cL uu v1 l.11.:fun:. the tc.:1 miumiou J atc stl'lt:d i11 §S(A) o f th e Graul Agrci.:111c11l. Gn11 1h.:c
she.II submi( qu arterly linam:ia l status ,m u prugrnrrur.ut k: prngrcs'i re port.~ for each project
.denuficrl 111 this ag ree men t usiog the Standard Fede ral Finan cial Sta tus Repo rt ( 'F 425) and th e
Sta ndard Fcdcrn l !1rogrcss and Prrfonna ncc Narr ative Ri::port (S FPPl)I<.). or other :bnns prov id:d
by Lhc Dc parun ::ut. Orn: of cuc h w1Lh origi nal signa:ures .i hall be subnutt etl 111 :1cco:·dnnce with the
sc ht.:du lc b~low.
6.5.2. Fin ni Reports. Grnu tcc sbnll subm it u fina l flll nnc ia l stn.tus and progrcst report tlrnt pro\·ici cs fi nal
:innuciu i rcco aciLin tio n and a final cumu lat ive grG.n tip rojcct accompli shmen ts report within 115
rirty!: nfthe C'nd nf th " project/gr.mt pcnnd. No nhl igm10ns of (unri s can re main on the fi nal rl!port.
1"he fm 3J rcp ;:ms may subs titu te for the qu art erl y reports fo r t:le fi nal quarter of 1he gm ut peiiod .
lf ell proje cts arc complc1cd before the end o f the [!rn nt periodi the final n:po rt ma y be submi tted
nt nny t:rn-.; before i ~~ £inn l dee <l ntc. No furth er re ports will be due :1.fi er the Dc p.1ru11cut brtr.
rcc:;iH;d, and sent notic!.: of acccptn.ncc of tb c fina l gra nt repo rt.
6.fl. ]{cqui r cd Do cumentnti on. Sumcicnt deta il shall be provi ded with re imb ursement requ ests to
dcmons:rn :c lhnt cx 1,cusc s iir c all owable £u1d Jpµroprrn tc ns dct.J.il d in th e subscctio 11 s b~low herei n.
ll r,111 1ec:; must iet:;1in nll ;1ro c-1:rem!'nt and pt1y n1tmt docu nY.;nta 11on on si te fo r inspcc11:m . This sha ll
mch uk, bu l no t ht' limited to , pmcbnse ord ers, receiv ing docu 111 ent s . m,oirt·s, vou c'i rr::,
cquipmc nt's.crv iccs ide nt11i c:iticm1 nud time and eil'on repo:ts.
6.6.l. 8 q 11ipl1lc11 1 o r rnn gib lc go ocl s Rcq uc:.ts fo r rc imb ~1,..-.,eme nt fo r tangib le pcn;o n:tl property wit h a
pmchi,se price of less lh an $5,000 pe r i 1c1 n slwuld include the mvo icc numb er, t!:;sc:rip1 io n of' 11cm
pmclw,r.;d (l:,t, NOM wcutl1 c1 rn diu:i ), aud U1 r.; lucatiu u :rnd 11 u111b t.:1 o f it ems , o:-co pie s of lhc
pnid invoices may be s11 bm it1cd. For eq u!pmc m it ems with II p\lrchusc p1 ice uf 1..11 r.;,,r.;ccU iug
S5,000 , nnd a uscf1 il life o f more than um· yea r, the Grn.r.tc~ mu st provide a co py of tJ 1c paid
mvo 1cc J ud mcludt.: a tm tqlt c 1.lcnutymg nu mbr.:1 . rhis nu111U c1 can be th e m:rnu factur r's scrin.l
numb er or, if the Gra ntee has 1L~ owo c;,c 1sting inventory m11 nbcr it1 B systn:1 , tb:i1 numb er mnv be
used Tb c lo cn ti on of the CC]Ui pment mus r also be provided . In add ition to m,go in g trrtcking
1cquirc mcnl5, Gr:ml ec sha ll ensu re th.!1 tun g 1blc p,ood.s 1,1,itb per itcn-. cost o f $5t0 or more aud
c:q t.ip :ncnt w i th per uni t cost of $5,000 or more arc prominent ly marked us !Ollows : "P urch:m:-d
wi r11 f:mdt; p r nvidcd hy th P FHMA "
G.6.?.. Servkrs Gr:t o!et-S sbfl ll inclu c!l" rontr.iC',tlp11,c1m!it> ordrr nnmhr.r(~) or em ployee name~. rhe
dntc(s) UH: services were prov idt:c.J , th e 11:itur ~ oi' the serv ices , nml the hou rly co r,trn cr or sa lnry
mte c, or momh ly !;:11:l.ry and :rn~ fn nge bc ncfiu: rn.tci;.
EM PG /LEMS : l l>:M IL9R
6 .7. Pruc urc111 c11l. Grn.ntcc s hnll ensure its proc urcmcn 1 policiC!: rn cct o r ex c eed local, r.tmc, nod federal
requirement~ G~a nt•;c shou ld refer to local , st ntt:, and fed era l guidan ce prior to making decis ions
regarding co mpcu tivc bids , so le source or other procurement issues . In add ili ou:
6.7.1. So le Sn 11,·cc. Any sole s ource trnn snct ion in ex cess of $100,000 mus t be ap proved in adviu,ce by
the Dcpartm coL
6.i.2. Cu uduct. Gramecs shall c 11su1c that: (n) A ll procu rement 1.ransnct1 ons, w hether ncgo ti al.Cd er
co mpe titively bi d, and w ithout re gard to dollar vnluc, urc conducted in a manm:r that prov id es
mn xi mum open ond free co mpetition; (b} Grantee mu st be nl crt to org11m 1.ation al co nfli cts of
interest nncl/or no n-com petiti ve pract ic e s nmong con trn clors 1h111 n,ny restric~r nr elimimuc
competit ion or othcr:,isc restrai n lrac!c; (c) Co nlrac 101s w:1 o deve lop or draft s peci fi cntions,
requirements, srn lcm cm.c; of work, and /or Rcqu esi.:; for Pruµu~als (llFPs) frn u µwp u::,eJ
procu remen t mu st be e~cludcd from biddi ng or s ubrr.itti ng a proposnl 10 compete for th e award cf
such proc urement; and (d) Any rcqucs l for exemption of item a-c with in this subsec ti on mus t be
submit ted in writing to, nnd be npprovcd by th e :wt hori1.ed Gran te e officia l.
6.7.3 . Oc bn rru cn t. Grantee shall verify th at th e Con tractor is not dcba1TCd from partic ipation in state
aod fed era l progra ms. Sub-gran tees should rev iew co11t.m c1or cl c barmcnt mlorm:1 t1 on on
li t dlwww r i~ fill~.
6.7 .4. Fundin g Di sclosure . \Vhcn i~s uin g rc :iu csl!: fo : pro posals , bid 5o licitutions, nnd oth er publ ished
cl ocu mcnts desciib ing projcct::, or prog1 1.11m fun dt.:<l in whole 01 in p !tt t ,,·1 th the se. grant funds,
Gran tee nnd Subg r:mtecs shall (a) state the percentage of the tota l co st of the program or project
whi ch will be fimm cc:l with 13ra nt mo ney; {b) sta te l:lc gmnt pro grnm nnmc and dollar amou nl cf
Jtate or fcd crn l fund c for the project or progra m; and (c) use th!! phrase "111is project war
.wpport etl by the Colorado Departm ent of Local IJ/airs, l)ivision of Emerg en cy Mana gement."
6.7.5. Approv ed l'nrchn scs . (jrante: shall veri fy thnt all purchases nrc lis1 ed in § 1.1 above . Equ ipment
purcba~es . if any, shall l.,e for item s \i r;tcd in the Approved Eq uipmcni List (A.E .L \ for th e gran t
period on the Respo nder Koow led e (RKB), at b11n s://www .1kh.us
6.7.6. As~ig 11111 ~11 t of Ri ght.s /D uties /1!.ttui pm cnl. Gran tee sbu ll cusurc tl rn1 no ri ght s or dulies exe rci r.ed
unde r thi s Gran t, or equip me nt purcha~ed v.1L1 Gran t Fund s havin g a p urcha se va lue of$5,000 er
mote arc ass igne d wit:,o ul Lh c pr ior wwten coosc ot of th e Dcpai1m enL
f:MPG/Lf.MS : l 21s M I L98 •
EXl:U I3JT C-GR-\.NT AP l'LICATJON PA CKAGE
In sc11 Approved Gram App li ca ti on be hin d Lhis page am: in fr011~ of a11y Form atta chmen ts .
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Pni:e C-1 -Grant ,\pphCJl 1on Pack.it,~
RESOLUT ION NO. jQ_
SEIUES OF 2010
A R.ESO LUT IOK AlJTH ORJ LING AN AP PLI CATIO N FOR A 20 1 I EMERGEt-:CY
MANAGEMENT PERFORMANC E GRANT.
\VllliR..EA S , the Em ergency Management Pcrfonnancc Gr:ult s (EMP G) progra 1:1 1s des ig ned
to prov ide su pplc:11en tal fu nds fo r the slrength t:-ii ng oflocal goven unc nt cmcrgc nr;y managemen t
0ffirP.s in preparing their communiti es for disas1t·r ri mming , mi tig;H ion, respo n~e a:-id recove ry,
v•11ik convrv I11 ;; lc:a; r so m:cs; and
WHEREAS, th e Ci ty of Englew ood has received grants sta rt lllg w1 1'1 the FY2007-
Su ppl cn,c:i.tal Gran t and con tinuin g thro ugh the FY-2010 cyc le , to r.ss ist in the dcvelo pmcl\l of
the emcr l;'\·:,1 y r,1 ar ge mcn t program fo r the Ci:y of Eng lewe.,o d, Co lo!"n.do; and
\VHERE ,. ..;, d1c Colo ra do Div isio n o f Em e:gency Man ageme nt has sta1cc1 th at lhc l:M PLi
program is cxr1..:c :cd 10 comin ue fo r the forcseeah lc fut ure and li:i•,ic encnurngcd Lhe City of
Eng lcw00d's pa rt1 c1p;rnon; and
\VFIEREA S. \V ith ihe-!)assugc ufl hi!) Rc~ulution the Ci ty o f En glewood will approve nn
aprlica 1,on fo , the 20 11 Emc,gency Man age ment Perfonnance Grnnt (EM PG) progra m for fun ds
of up to $57,906. I 5.
NOW, TH EREFORE, BE IT R.ESOL \"I:D BY T HE CITY COi i C'l1 OF T HI' C ITY O F
ENG LEWOOD, CO LORADO, T HAT:
Sec tion I . Cit y Cou ncil of the Ci ty of En glewood, Colorado here by aut horizes appli cati o n for
a 2011 Emergency Mana geme nt Pcrfom1arcc Gra nt , attached here to as Exhi oit A.
Secti on 2. '!lie City Manager is hereby authorized 10 sign the 201 I Emergcnc~ Management
Perfonnance Gra nt Ap plication for and on behalf of th e City u f Englewood.
ADOPTED AND APPROV ED ~us 20~ day o f IJ ecembe r. 20 10.
I, Loucnslua "-Ells, C11y Clerk for~t)' of Englew0od. C orndo, hereby certtf) th e
above 1s a ,rue co py of R,•so lu11 n n No Sencs o f 20 1 M,-0
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<;l_,RD!Nt.Js CE NO . __
SERIES OF 20 I I
BY A ._ THOR ITV
COUNC fl. DD,L NO . 35
INTRODUCED BY CO\J"l',C rL
M l:M tltl{ ulLLI r
AN ORDINANCE AUTH ORIZI NG AN IN r ERGOVE RNMENTAL AGREEMENT
REGARD[NG THE APPLI CAT ION FOR AND ACCEPTI\Nc EOF AN EDWARD BYRNE
ME~IO RJAL JUS TI CE ASS ISTANCE GRANT (JAG) PROGRAM : LOCA L SO LI CITAT ION
CFD A #16.738.
WHEREAS, th e Englewo od Cit y Co unci l previously aut r.ori zed th e app li ca 11 011 for and
ai;ccp tam:c or Ju s 1i cc As sistam:c Grauts (JA ) wi1 li lhc pa s~a gc oCOrdi11a11 cc #49, Series of 2008 ,
Ordinance #12, Serie s 2009; and Ordinan ce #27, Serie s o f 2009 : and Ordi nance #16, Series of
20 10;and
WHEREAS, the Ju sti ce Ass istance Gran t 1s a 11011 -m atching gran l for 20 11. awa rd ing the Ci ty
of Eng lewood Twe nty Th ousnnd Nine Hun dred und Three doll nrs, ($2 0,9 03 00 ),
NOW, TifEREFORL BE IT ORDAIN ED BY THE CITY COUNCI L 01' THE CITY OF
ENGLEWOOD , CO L ')RA DO , AS FOLLOW S:
Sec tion I. The c :,y Cou nci l of th e Cit y of Eng lewood. Colorn do he reb y aut hori zes tile City to
app ly tOr and accep t the Ju stice Assistance Grant fr om Edward Byrne Justi ce Assi s1ancc Gran!
Program, a11achcd hcre1 0 as Ex.hibi1 A.
Sec tion 2. The Cit y Mann ge r is au th ori zed 10 execu te said inte rgov ernmenta l agreeme nt
n·g ardin g 1hc grn111 for nnct 0 11 bchn lf nfthc C ity nf F.ng lcwn nd
lntroduccd , read in full , and pa ss ed 0n first rcad mg on th e 5th da y of Ju ly, 20 11.
Publi shed by Ti tl e as o Bil l fo r an Ordin an ce in th e C11 y's offi cial new s~n pe r on the 8t h d,.y of
Jul y, 20 11.
Publi shed as a Bill for an Ordi nance on th e City's offi cial web si te beginni ng on th e 6th day of
Jul ), 201 1 for 1h1n y (30) da) s.
Read by ti tl e and pa ss ed on fin al read ing on the 18th da y of Jul y, 20 11.
Pub li shed by tlllc in the Cit y's offi ci al newspape r as Ordinan ce No . _, Series of 2011. on
the 22 nd day of Ju ly, 20 11 .
Publi shed by ti tle on th e Ci1y's official web sit e beginnin g on the ~0 th day of
Jul y, 20 11 fo r thin y (30) days .
Jome s K. Woo dw ard, Mnyor
.'\rrEST .
1ucnshi,•. /\. Elli s, City Clerk
I, Lo utris h.ia /1.. Elli s. City Cler k of the Ci ty of Englewood, Colorado , hcrchy cenify th at the
above and fo regoing is a lm c copy o f the O rdinan ce pa ssed on fi na l readin g an d published by
ti tle :\S Ordin ance No.___; S eries of ~O I I.
Loucri shia A. Elli s
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U.S. Ocp:artmcnt of Ju stirc
OOi ce o f Ju!ot ii.:c Progr:1111 5
fJ11rcau of Jusr,cc Ass istan ce
The U S De p;irtment of Justice (DOJ). Offi ce of Justii;e Pro ram s' (OJP) Burea u of Ju sti ce
Ass istan ce (BJA) is pl eased to an noun ce that it is seeking applications fo r funding u nde r th e
Edw ard Byrne Mem orial Justice Assist ance Grant (JAG) Program . This program ftirlhers th e
Departm ent's miss ion by assisting sta te , local. and tribal e.ffort s to prevent or red uce crime and
viol ence .
Edward Byrne Memorial
Justice Assistance Grant (JAG} Program
FY 2011 Local Solicitation
Eligibility
Applicants are limited to units of local government appeari ng o n the FY 2011 JAG Allocations
I 1st To vi ew thi s list. go to www oj p usdoj.qov/BJN qranV11 jag allocations .html. For JAG
prograr, purpose s a unit of local governme nt is : a town , township , vill age , par ish, city, county ,
borough , ,r other ge ne ra l purpose political subdivision of a state ; or, it may also be a fed erally
rec Jg nized Indian tnb~ tha t performs law enforcement fun ctions (as dete rm ined by the
Secretary of the Interio r). Otherw ise a unit of loca l government may be any law enforce me nt
d is tri ct or jud ici al ento rce ment district es tab lished under app lic able stat e law with au tho1il y to
independentl y establ ish a budget and impose ta xes . In Louisiana , a unit of local governm ent
means a district att orney or parish sheri ff . In the District of Co lu mbia or Jny United St ates Tr ust
Territory , a unit of local governm e nt is any agency of th e Distri ct of Columbia or federal
governmen t pe rform ing law en for cement fun ction s for th e D,strict of Columbia or Trust
Territori es of th e Unit ed Sta tes .
Deadline
Re gistration or th is fu nd ing opportuni ty is required prior to applica tion submi ssion . by select ing
the "Apply On line" bullo n asso ciated with the so licita tion titl e in OJP 's Gra nts M a n □qem e n t
fustem (G"'1S). (See "How to Apply," page 11.) A ll regis trations and app lica tions are due by
8 00 p . ;_ '.aste rn tim e on July 21 , 20 11 . (See "Deadlines: Regis tration an d Application ," pa ge
1)
Contact Informat ion
For '.ech111 cal assistance with submitting the appli cat io n. cc,;tac ; th e Gra nt s Ma nageme nt
System Suppo rt Ho tline at 1-888--549-990 1, opt io n 3 . or •1ia e-mail to
G MS .He lp Desk@usdoi.gov .
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Note : I he GMS Suppo rt Hotl ine hou :s of operation are Monday-~rida y lrom s ·oo a .m. to 12
midnight ea stern tim e, except federal ho lidays .
F or assistance with any ot her requireme nt of th is solicitation , co nta ct the BJA Ju stic e
Info rmati on Cent e r al 1-877-927-5657 , via e-ma il lo JIC®telesish .com , or by live web chat.
l he BJA Jt slice Information Center hours o f oper atio n are 8.30 a .m . to 5.0 0 p.m. ea stern time,
and 8 :30 a.m to B·00 p n: eas tern time , Monda y through Fri day, on !h e soli citation clo se date .
You may alsu conta ct your Stat e Polic y Adviso r :
W\VW .Ojp .gov/9JA/resource/Programs0ffice .htmt.
o,..u t,o 1121-on u
•PptOY11 1E •i,t l',J2r.8/20 P
Re lease date : June 6, 2011
BJA-2011 -3031
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CONTENTS
Overview
Deadline s: Re g istrat ion and Applicatioo
Eligibil ity
JAG Program-Specific Information
Performan ce Meas ures
Noti ce or New Post-Award Repo rt ing Requirem ents
How to Apply
\A/hat an Appli catio n Must In clude :
Applica ti on for Federal Ass istance (SF-424) (Required)
Prog:am Narrative (Required)
Budget and Budget Na rrat ive (Required)
Review Narrativ e (Required)
Abstract (Required)
Tri bal Authorizing Resoiution (I f App licab le)
Additiona l Attachm en ts (If Applica ble )
Othe r Stand ard Forms (Optional)
Revi ew Process
Additional Requi rements
App lica tio n Check li st
0 MB /li0 I 121·0 32~
-'PPIC)v;1 1 Erl'l~I!, 01,?N?Ol l
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Edward Byr e Memorial
Justice Assistance Grant (JAG) Program : Local Solicitation
CFDA #16 .738
Ov e rvi ew
T he Edwa rd Byrne Memori al Justice Ass istance Gran t (JAG) Program (42 U .S.C . 3751(a)) is
the primary provider of iederal criminal justice funding to slate and lo ca l juris dictio ns. JAG fund s
suppo rt all compone nts of the cri minal justice system, from multijurisdictiona l drug and gang
task forces to crime prevention and domestic vi olence program s, courts , corrections , treatment,
and j ustice information sha ring initiatives . JAG-fund ed projects may addre ss crime th rough the
provision of se rv ices directly to Individuals and/o r communities and by 11nproving the
effectiveness and effic iency of criminal J slice systems , processes , an d procedu res .
Deadlines : Reg i ;trat ion and App li cation
Regis tration is required prior to submiss ion . The deadline to register in GMS is 8:00 p.m.
eastern time on July 21 , 20 11 and the deadline fo r aoplyi ng for fu nding und er th is
announcement is 8:00 p.m. eastern time on July 14 , 2011 . Please see the "How to App ly"
section , page 6, for more details
Elig ibility
Please refer to the cover page of this solic1tat1on for el igibil ity under this program.
JAG Program-Specific Information
Fo rmu la
Once each fisca l year's overall JAG Program funding leve l is determined , BJ A partners with the
Bureau of Justic e Statistics (BJS) to begin a tour step grant award ca lculatio n process wh ich
cons ists of:
1. Computing a n initial JAG alloca tio n for each state and terr itory , based on the ir share of
vio lent crime and popul ation (weigl1ted eq ually ).
2. Revievting the initial JAG allocation amount to determine if th e sta te or territory allocation
is less t ha n the minimum ("de m ini mu s") awaro amount defined in the JAG legislation
(0 .25 percent of the total) If this is t he case , the sl ate or terri tory is funded al the
minimum level, and the funds requ ir ed tor this are deducted fr om the ove rall poo l of JA G
funds . Each of the re maining states racry ives the minimum awa rd plus an add itio nal
amount based n theirs ore of violent crim e and pop ulati on .
3. Dividing each state's fina l award amount (except fo r the te rritories and District oi
Co lumbia) betw ee n sta te and loca l governments at a rate of 60 and 40 percent ,
respecti,ely .
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4 . Determining loca l unit of government award allo cat ions, which are lJa siad on t11ei 1
proportion of th e state's three-yea r violent crime average. If a loca l eligible award •
amoun t is less than $10,000, the funds are re tu rned to th e state to be awarded to ,hese
BJA-2011 -3031
QMONo 1121-0J2!J
ACIDlQ VIII UJ)!1cs0:!n!l.':0tJ
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lo:al un its of governmen t t hroug h the slate agency . If the eli gibl e award amour.I is
$10,000 or mo re, th9 n th e local government is eligi ble to apply for a JAG aw~rd direclly
fro m BJA .
Award Amount
Elig ible awa rd amou nts und er J/\G o re posted annua ll y to BJA'c JAG web pa ge :
www.o jp.usdoj .gov /B JNgran l/jag .htm l.
All awa rds are subj ect lo the availability of appropriated fu nd s and any modifi ca tions or
add itional requ iremenls t11al may be imposed by la w.
Purpose Areas
JAG fun ds may be used for state 2nd loca l initia tive s , techn ica l assistance, trai ning , personnel ,
equ ip ment, suppl ies , cont ractu al support, and crimina l justice informat ion syste ms for crim inal
ju sti ce th at will improve or en han ce suc h areas as :
Law enforceme nt programs .
Prosecution and court program s.
• Prevention and education programs .
• Corrections and com mun ity correctio ns prognms .
, Drug treat me nt and en forcement prog rams
• Planni ng, evaluation , an d tec hnology im proveme nt prog ram s.
Crim e vIctIm and ·. 1itness prog rams :oth e r th an compen sation ).
Note: The authorizing statute for th e JAG Progra m provid es that fu nds are to be used fo r the
purposes above and notes th at th ese purpo se s inclu de all of th e pu rposes p reviously authorized
under the Ed ward Byrn e Memoria l State and Local Assistan ce Program (Byrne Formula) and
the Loca l Law Enfo rcemen t Block Grant Progra m (LLEBG). This provision may be usefu l to
applicants in und ersta nd ing all of th e all owa bl e us,,s under the above pur pose areas. For
exa mple, rel ying on thi s prov isio n , ii ca n be u0 der ;tood th at the JAG Purpose Area "Prosecution
and court programs" lis ted above , provides th e s id es and loca l un its of governme nt with the
aut ho r ity to fund defen der , jud i :ial , pretrial , an d cou rt adm inistration eff ort s as we ll as
prosecution prog ram s. For a listing of pr ior Byrne Formula and LL EBG pur pose areas , see
www .ojp .usdoj g ov/BJA/g ranllbyrn epurpose .htm l-Alt h ough these two programs h ave been
elim1naled , their pr io r purpos e areas may be useful in apprec iating the sco pe of the JAG
purp os e areas .
JAG fund s may also be used lo address key slatut ory re quiremen ts th at may not be oth erwise
fund ed , inc luding requirem e nts fr om the state and federa l level, such as add ressing li mited
Eng li sh proficiency ;equ irements and oth er sim ilar manda tes .
Prioriti es
BJA recog niz es that th e dow nturn in the eco nomy ho ::; resulted in r.ignifi can t pr essures on sta te
and loca l cri minal justice sys tems. In these cha llengi ng t imes, shared prior ities and leveraged
resource~ can r 1ake a signi lica nl im pact. In light of this, It ,s imp ortan t to make SAAs and local
JAG recip ien ts aware of severa l areas of priority that may be of hel p in maximizing t he
ettecliveness of the Byrne JAG fu nd ing al the sta te and loca l leve l.
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As an overall fram ework for success. we encourag e both st at e and lo c: · co mpre h en sive j ustice
planni ng, bringi ng all of th e syste m stak ehold ers togethe r , includi ng law enfo rce ment, co urt s,
prosecut ors, defende rs. co rr ect io ns offi ci als , and ot he r stakeholders to creat e a comprehensive
an d strategic justice pla n lo ensure coo rdin ation and a mo re effec tive just ice system .
As a port of thi s str ategic pl anning process, we st rongly encourage sta te o nd local plann er s to
consider program s that are evide nce-base d and have bee n proven effecti ve; in a difficu lt
bud getary climate , it is critical that doll ars are spent o n pr ograms wh ose effectivenes s is pro ven.
Howe ve1. we recog nize tha t stat e artd loca l prog rams can also be excellen t laboratories for
in novativ e programs th at can be models for ot he r states an d loca lities addre ssing difficu lt
prob lems . BJ A ha s mad e resources avai lable to SAAs and others to provi d e training and
tec hnica l a ss ist ance in Idenl1fying and using evi den ce-ba sed pra cti ces as the outcome of a
com pr ehensive an d strategic justice pla n in the slate or local community . W e also st rongly
encourag e SAAs and loca l recipie nt s to use JAG fund :ng to suppo rt . re plicate and ex pand
strategic efforts to ass es s sy ste m cos t drive rs and t o mak e appropria te pol ic y chang es th at can
red u ce system cos ts while not jeo pa rd izing public sa fety. These efforts include justice
rein ves 1ment and co urt reengineenng as we ll as oth ers .
In rtd rli lion to th ese overarc hing consi derations and in add ition to ou r longs tan din g an d
unwa vering co mmitment to kee ping vio lent cr im e at its lowest level in decades. lhe fo ll owi na
priorit ies re pr ese nt key areas where we will be foc usi ng nati onally and invite each state to j oi n
us in address ing t hese c hall enges as a part of our JAG partnership.
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Co unterte rrori sm an d Information Sha ring /F usion Centers •
A ke y priority for DOJ and, indeed , th e entire Admini str aiion, ,s effective co untert e rr oci sm and
te rror ism prevent ion programs. W e reco gnize tha t st a le an d local la w en forcement are crit ica l
partn ers in de1ecting , identifyi ng , preventing , and disrupting acts of viole nce again st th e Un lied
Stat es by both domestic and inte rnational e xt rem ist o rganiz at ions. Pre vent in g te rrori sm remai ns
the fi rs t goal of DOJ's strategi c plan and rema in s a pri ori ty fo r BJA. A key prio rity of the Na t ional
Strategy on Informatio n Shari ng fo r prev enting terror is m in cl ud es support for St ate a nd Maj or
Urba n Area f usion ce nters (fu sion ce nters) to ad dress ga ps in ac hieving full imp lement ati on of
Global's Baseli ne Capabilities for fu sio n ce nters. Through th e partners hip of the U .S .
De partm ent of Homeland Secu ri ty an d DO J the support for these fu sion ce nters also enh an ces
a sta te's response to "a ll crimes" by improving inb r malion shar in g and coordi nation wi tn l~cal
law e nforcement agencies
Evid ence -B ase d Progra ms or Practices
OJP considcrn progrn m5 an d pra ctic es to be CY idcncc -ba::md wh cm ihci r c ffcc tivc ncr.s ha5 been
de monst rated by ca usal evid e c e (ge nerall y ob tai ned th ro ugh one or mo re outco me
evalu atio ns). Causa l e vid ence docu ments a relationship be tw .. en an acti vit y or interven tion
(i ncluding techno logy) anu its inte nded outco me, including meas uring the d irectio n and size o f a
chang e, a nd th e extent t o w hi ch a change may be att ri butea lo th e activity or interven tio n .
Causa l evid ence depend s on th e use of sc:e ntif 1c metho ds to rule ou t , to t he e~1e nt possib le,
allern ati ve ex pl anatio ns fo r 1he documented change . The strength of ca usal ev idence, based on
the fac tors describ ed above, will inn uence th e deg ree to whi ch OJP considers a progr am or
practice to be evide nce-basgd .
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Economic Crime
As our econ omy shows signs of recovery, It 1s essen tia l that we not allow this progre:1 -:. to be
th warted by econom ic crime , including mortgage fraud , finan cial crimes , fraud, and intelle ctua l
property crimes th at thr ea ten our eco nomic grow1h and stability .
Reentry and Smart P1obation
In order to lessen the burden on what has been described as an overrelian ce o n incarce rati on, il
is es sen ti al that those who have se rved time can tra n sition bac k in to the co mmunity and into
crime-fr ee pro-soci al lives. To do this, we will emphasize smart apd effective approaches to
offender reentry and will support stat ewide and loca l efforts In j ustice reinveslmen t, whi c h
reduce s cost ly spe nding on in ca rcerati on a nd reinvest s a portio n of th e savings into oth er areas
of the justice system witho ut sacrificing accoun tability .
Indigen t Detense
A nother key priority area is e nsuring that j ustice is t ruly done in th e cri minal justice sys te m-ll1e
Attorney General has consistently stressed that the cri sis In indig ent defense reform Is a se riou s
concern of hi s, a co nce rn which is sha red by OJP and BJA As a former prose cutor and jud ge .
howeve r. th e Att orne y General is also acu tely awa re that wi thout adeq uate funding for th e
co urts , pros ecution, probl em-so lving courts , and oth er innova tiv e. co st-sav ing alt e rnative s to
incarcer ati o n. tru e justice can not be achieved .
Childre n Exposed To Viol ence
Last. but certa in ly not least, we mu st ensure that , in !he context of our co nt inued focus on
add ressi ng vi olent crime , children who are exposed ·t o violence are re sponded to effectively so
that th ese experiences do not risk lh e futures of these chil dren and do not fuel the cycle of
violence .
Th ese prioriti es and oth ers will be the focus of our effo rts during FY 2011, and we invite you as
a partner and grantee to j oin us In our efforts to address these critical issues .
In r erable Communic ations
Gra nte es (including sub-grantees) tha t a re us ing FY 20 11 JAG Pro gram funds to sup por1
emergency commun ic ations activities should comply with the FY 2011 SAFE COM Guidance for
Emergency Communication Gran ts, includ ing provisions on tech nical standa rds th at ensure and
e nha nce in tero perabl e co mmu nica ti ons Eme rgen cy communication s ac tiviti es inc lude th e
purchase of Interoperable Co mmunica tions Equ ipment and technologi es such as voice-over-
internet protoco l bridg ing or gateway dev ic es, or equipment to su pport th e bu ild out of wi reless
broadband networks in the 700 MHz public safety band und er th e Federal Communications
C ommiss ion (FCC ) Wai ve r Ord e r . SAFECOM gu idance can be found at
www .safecomprog ram .a ov .
Grantees interesled in de vel oping a pu bli c sa fety broadband ne~vo rk in the 700 MH z band in
their jurisdicti ons must adhe re l o th e techni ca l sta ndards set forth in th e FCC W aiv er Order, or
any succeeding FCC orders , ru les, or regulations perta ining to bmad ba nd opera ti ons in the 700
MHz pu~lic safe ty band The reci pient shall also ensure proj ects support the Statewide
C ommunic at ion Interoperability Plan (SCIP) and are fu lly coord ina te d with the ful l-tim e
Stalewide lnte1o pe1abili ly Coordinalor (SWIC) in the stat e of the project. As 11,e centra l
coordinalion po int for their state 's interoperability effort, th e SWIC plays a criti ca l rol e, and can
serve as a valuable reso urce . SWlCs are re spon sib le for th e impleme nlali on of th e SC IP
through coordination and collaboration with the emerge ncy response community . The U.S.
Departmen l of Homeland Se curi ty Offi ce of Emergency Commun icat ions maintai ns a 11 st of
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SW!Cs for each of th e 56 sl a tes an d territo ries . Pl ease co ntac t OEC@ha.dhs_9Q!! ,r you are no,
fam ilia r with your state or territ ory's SWI G. If an y fut ur e reg ulatory req uiremen t (from th e FCC or
oth er governmen ta l entity) res ults in a mat eria l tec hni ca l or fin ancia l chang e in the proIect , the
recipien t should submit a ssociated documen tation, and oth er material , as app li cab le , for review
by the SWIG l o en sur e coord ination. Please note tha t for futu re year so licitat rons (FY 20 12),
BJA w ill r<:>quire !hat !h e SWIG provide approva l for changes in interoperable communica ti on
projec ts. Gra ntccc shou ld establi sh co mm uni coti ons with th e SWIC m th eir slate or territ ory in
th e near futu re in order to ensu re sea mless coo rdi nation on all projec ts going forward .
Gra ntees (and sub-gra nt ees) shou ld pro vi de a li stin g of all comm unicati ons equipment
purcha se d with grant awa rd funding (p lus th e q ua ntity purchased of each item) to t heir assigned
BJ A State Po licy Advisor once items are procu red during any peri odic programma tic pro gress
rcpons .
Respons i bi lit ie s
The Ch ief Exe cutive Offi ce, (CEOi or a11 eli gible u111I of lo cal government o r other officer
desig nated by the CEO must submit the applica tion for JAG funds . A unit of loca l go vernment
rece ,v rng a JAG awa rd w,11 be res pon sible for the administral!on ot th e tund s rnc ludIng
distributing th e fun ds. mon itoring th e award; submitting quart er ly fi nancia l status (SF-425) an d
pe rform ance met rics repo rts and annual programmatic report s; an d provrding ongoing ove rs ight
and ass i sta nce to any su brecipie nt s of the fu nd s.
Le n g t h o f Award s
Awards are mad e in th e first f.sca l yea r of the approp ria tio n and may be expe nded duri 19 '.'le
follow ing 3 years. for a to ta l grant period of 4 years. Extensi ons beyond this period may oe
ma de on a case-by-case b asis al the discreti on of the Director of BJ A and mu st be req uested
via th e Grants Manag em e nt Sy stem (G MS) no l ess than 30 days p r io r t o t he gra nt end d ate.
A dmini strative Fund s
A unit of lo ca l govern m ,t may uGe up to 10 percen t of th e awa rd , plu s any interes t acc rued , fo r
cos ts associated with ,,. 1in 1stering JAG fun ds .
D isparat e Certi fi c at ion
A dispa rate a11oeollo n occ urs when a cil y or 111u 11 iciµc:1h iy is al located one-and-on~llal r tim es
(150 perce nt) more than th e county, wh il e the co unty bears more than 50 percent o the costs
associated with prosecution or incarce ration of the municipality's Part 1 violent crimes A
dispa ra te allo ca tron also occurs w hen mul ti ple citi es or mun icipalities are collectively all oca ted
fo ur limes (400 percent ) m o re th an the coun ty, and lhe co unty bea rs more th an 50 percen t of
the col lective cos ts ass ociated with prosec ut ion or in carcer ation of each municipality's Pan 1
vio lent crimes .
* Jurisdic tion s certi fi ed as disparate must identify a fi sca l ag en t that will sub rn it a jo i nt
application for the agg regate elIgIble al loca 1Ion to all dispa rate mu nicIpalilIes l"he 10 Int
application m ust detenrn ine and specify the awa rd di str ibutio n to each unit of loca l
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govern ment and the purpos es for which the funds will be used . When begin ning the JAG •
arpl ic ation pro cess , a M emorandum of Understand ing (MOU) that identifies whic h
BJA -2011 -303 1
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j u risdic tion will serve as the ap pli ca nVfiscal agent fo r j oin t fun ds, mu st be completed, and
signed by the Au thoriz ed Rep resenta tive fo r each pa rt ic ipa ting j urisd iction. The sig ned
M OU should be attached to the application. For a sa mple MOU, go to
www ojp .usdo j.gov/BJA/granVja g 11/1 1JAGMOU .pdf.
Governing Body R eview
[he applican t agency (fisca l agen t in d isparate situations} must make the g rant ilpplicatio n
available for rev iew by th e govern ing body (o r to the orga nization desig nated by th e go vern ing
body ) not fewer tha n 30 days befo re the op pli cotio n is submitt ed to BJ A .
Public Comment
T he ap plicant ag ency (the fisca l agent in dis pa ra te si tu at io ns) mu st in clude a statement tha t the
appli ca tion was mad e public and that , to th e extent of ap pli cable law or es tablished proce dure,
an op port unity l o co mmen t w as provided to ci t ize ns and to neighborhood or co mmunity -based
organiza tio ns.
Budget Information
Match Requirement
Whil e match is not required with the JAG Program , match can be used as a n effective strategy
for sta tes and uni:s of loca l government to ex p and j ust ic e fun ds and buil,1 b,r~-in for loc~I
criminal justice initiatives .
Suppl anting
Federa l funds must be used to sup plement ex isting funds for progra m act ivi ties an d ca nnot
replace or supp la nt nonfedera l fu nds that hav e been a ppro pria l ed for the sa me purpose.
Supplanting is pro hibited under JAG . Please se e B JA's JAG web page and the updated JAG
FAQs for examp le s of su pplan ting
Trust Fund
Award recipients ma y drawdown JAG fu nds in advance . To do so , a trus t fun d must be
established in which to deposit the funds. The trust fun d may or may not be an in terest beoring
acco unt. If su brec1picn ts draw down JAG funds in advance , th ey also must estab lish a trcst fund
in w hic h to deposi t fund s. This tru st fun d requ irement on ly applies to dlfect JAG award
rec1p 1Fmts Hs we ll as sub reci pi ent s tha t me not on a rei mbursem ent ba sis.
P rohlbited Us e s
No JAG fun ds may be expended outsi de of JAG purpose areas . Even wi th in th ese purpose
arc □5, how ever , JA G fund s cDnnot be use d di rectl y or in direc tly for secu rity enhancem ents or
eq ui pment fo r nongove rnmental entitie s not engaged in cr iminal j u:;li~ or public safety . Nor
may JAG fu nds be used directly or ind irectl y \o provide for any of the following ma ilers unless
BJA certifi es that extraordinary and e xigent ci rcums tances ex ist, makin g them essential to t he
mainte na nce of public safety and good order .
BJ A-2 01 1-30 31
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Veh icles (exclud ing po lice cruisers). ve ,;,.,s (excludin g police boa l s). or ai rcrafl (r,clud ing
p~li:e he lico plers).
L uxury ilems .
Real es tate .
Construction projects (ot he r than pena l or co rr ec t iona l in sli lution s).
, Any simila r matt e rs .
'Fo r ir ,fo rm atio n re late d to req uesting a waiver lo use fun ds lor any prohrbrted it em . ple ase re fer
lo the upda ted JA G FAQs o n BJA's JAG web page .
Re porting Requirements
Once an awa rd is acce pt ed. awa rd rec,p,ents mus ! submil quarte rly fina ncial stalus (SF-425 )
and an nual performance re ports th ro ugh GMS .
In :iddition, applicant s who roco ivc fu ndi ng und !?r th is solic it atio n must provide data tho t
me a sur es the resu lt s of their work . P lease refer to "Perf ormance M easures" be low for furt he r
info rm at ion .
Performance Measures
To assist in fu lfil ling the Depa rtm ent's responsibilities und er th e Governm en t Pe rform ance a nd
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Result s Ac t of 1993 (GP RA). P.L. 103-62 . applica n ts who rece ive fu nding un der this solicitation •
must prov ide da ta tha t measures t he resu lt s of their work Qu arte rly perfo rman ce metri cs
re ports mu st b e subm itted t h rough BJ A 's Perfo rm anc e Meas ureme nt Tool (PM T) w eb
sit e : www.bj a pe rform an ceto ol s.o rg . The pe rfor ma nc e m eas ure can bo fou nd at :
www.b ja oerfo rma ncc t ools .org/h elo/ARRAJ A Gan dJAGCom bi ned l nd ica torGrld .pdf.
A ll J A G rec i p ie nts sh o u ld be aw are that BJA is c urrently co nsiderin g ch anges to t h e J A G
perform ance re porting processes , includ in g meas ures . While state a dm inistering
ag enc ies will play a role In the p roc ess, reci p ien ts are ad vised t ha t t he reporti ng
req u ireme nts n ot ed a bove m ay be subject t o m odification t hrough this process .
Submiss ion of pertormance meas ures da ta is not requi red lor the application . Ins tead ,
appl ican ts snou ld discuss in th ei r app lication their pro posed met hods for collec tin g data for
pe rforma nce measures . Please re fer 10 the section 'Wh at an Applrca tion Must Include" (b elow)
fo r additi ona l in for mation .
Note on project eva luat ions: A pplicants that propose to use funds awarded through thi s
so licitation to co nduct projec l evalua tio ns should be aware that certain proj ect eva lua tions (su ch
as systematic inve stiga tion s des igned to d eve lop o r co ntribute to general iza ble knowledge) m ay
consl itu te "research" for purposes of applicable DOJ hu man su bjects pco tec tions. However,
project eval uations tha t arc in te nded on ly lo genera te ,nIerna l improveme nts to a pro gr am o r
serv ice or are co ndu cted on ly to meel OJ P's pe rformance measure da ta report ing requi rem e nt s
li kely do no l con sti tut e "re se arc h ." Ap plican l s sho uld provide sufficient informa tio n for OJP lo
de termine wh ether the particula r project th ey pro pose wou ld eithe r int en tiona ll y or
un intentionally co ll ec t and /or use i11 forrn ati o11 in suclr a way t11at it mee ts the DOJ regulat ory
de~n ltio n of research .
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Rese arch , fo r the purposes of hu man subjects protections for OJP-funded program s . is defined
as, "a systematic investigati on, in clud ing research development testing, and eval uation ,
designed to develop or con tr ibu te to generalizable knowledge" (2 8 C .F .R . § 46 .102(d)). For
add 1t 1onal In formatio n on determining whether a p1oposed activity would consti tute research,
see the decisio n tree to assist applicants on the 'Re searc h and the P rotection of Human
Subjects' sectio n of the OJP Other Req u irements fo r OJP Applications" web page
(www .oj p.usdo j.gov/f un ding/other requiremen ts .html . Applicants w hose proposals may involve
a research or statistical component also sho uld rev iew lh e "Sonfidential1ty" sectio n on that web
page .
Notice of New Post-Award Reporting Requirements
Applica nt s sho uld antic ip ate that all re cipients (othe r than indivi du als} of awards of $25,000 or
mo re under th is so licitat ion , consisten t with the Federal Funding Accountabi lity and
Tran sparen cy Ac t of 2006 (FFATA), will be requ ired to report award information on any first-tier
subawa rd s totaling $25,0~0 or more, and , in certai n cases , to report information on the names
and tota l compe nsati on of the fi v e mos t hig hly compensated execu ti ves of the recipient dnd
fir st-tie r sub recipients Ea c h appli cant en tity must ensur e th at i: has the necessary processes
and syste m s in place to comply with the report ing requirements should it receive fu nding .
Re~orts rega rding s uba wa rd s wi ll be made through the FFAT.\ Subaward Reporting Syste m
(FSRS), fo und at www.fsrs .gov/.
Please note also that applicants should a nticipate tnat no s ubawa rd o f an award made un der
thi s soli cita tion may b e made to a subrecipient (o the r than an individu al) unless the poten tia l
subrecipient acq ires and provid es a Data Universal Numbering System (DUNS) number.
How to Apply
Applica tions are submitted through OJP's Grant s Management System~}. G M S is a web-
based , data-driven co mputer appli ca tion that pr ovldilS cradle to grave sup po rt for 11,e
application . award, and management of awa rds at O JP. Applicants m u st regi ster in GMS for
each specific funding orportu nity an d shou ld begin the process immedia l ely to meet the GMS
regi stration deadline, espec ially if thi s is the first time us ing th e sys tem . Com plete instructio ns
on how to regis ter and submit an apphcation in GMS can be found at
www.ojp .usdoj.gov/gmscbl/. If th ~ app li cant experiences techn ic al d ifficu lt ies at an y point during
this process . please e-mail ~Q.Des k@usdoj oov or call 88S-54g-ggo 1 (option 3),
Monday-Friday from 6 :00 a .m . to midnigh t eastern time , except feder al hol idays . OJP highly
recommends that appli cants start th e registratio n process as ea r ly as possible to p revent delays
In submitting an appli cation package by the specified app li ca l ion deadline.
All applicants shot1ld complete the fo ll owing steps
1. Acquire a DUNS number. A DUN S nu111b e1 is required to submit an applica tion in GMS In
general, th e Office of Management and Budget requires that all applicants (oth er than
1ndiv1d u als) for federal fu nds in clude a DUNS (Data U niversal Numbering System} number in
thei r application for a new award or renewa l of an ex isting award A DUNS nu mber i s a
uni que nine-<l1q 1t sequence recognized as the universal standard for ide nti fy ing and keeping
track of ent ities receiving fede1a l fund s. The iden tirier is u sed for tracking pu rposes and to
va lidate address and point of contact information for federal assistance apphcants,
recip ients , and subrecipient s . The DUNS number will be used throughout the grant life
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cyc le . Obt aining a DUN S numbe r is a free, 0 I,e-t,m e activi ly Obt ain a DUNS nu mb er by
calling Dun and Bradstree t at 8 66-70 5-57 11 or by appl ying onli ne at www .dnb.co m. A
DU N S nl1m ber is 11sua ll y recei ved w ith in 1-2 business days .
2 . A cq u ire o r ro now re g is tration with th o Ce ntral Co ntracto r Reg ist ration (CCR)
dat a base , OJP requi res tha t a ll applic ant s (other than indiv idua ls) for fed eral fi nanci~I
ass ista nce ma intain cu rr ent reg istratio ns in the Ce ntra l Co nlractor Regis trati on (CC R)
database . The CCR dat ab ase is th o rep osi tory for standard in fo rm ati on a bou t fede ral
financ ial assista nce a pplica nts, recipie nts, and su brecipien ts. Organiz ati ons that have
previous ly submitted app licat io ns via Gra nts .gov arc alread y regi stered w ith CCR , as it is a
require ment for Grants.gov re gist,ation . Please note , howeve r, th at appli cants mus t updat e
or re ne w th ei r CC R registration a nnually t o ma in tain an ac tive sta tus. Info, mat ion about
CCR regis tr atio n procedures c an be accesse j at www ccr.qov .
3 A cqu ire a GMS use rn am e and password A new user mu st crea te a G MS profil e by
se lecti ng the "First Time User· link und er th e sign-i n box of the QMfi hom e page , For more
information on how to reg ister in C MS. go to wv,w .o jp .us doj.goviqmscbt/.
4 Ve ri fy th e CC R registration In GMS . OJP requ es t s tha t all applicants verify th eir CCR
reoi strn lio n in GMS Once logged into GMS. please cl ick th e "CC R C,ai m " li nk on the le ft
sid;, of th e defau lt screen Click the submit button to verify the CCR registrat io n.
5 . Searc h for th e fundi ng o pportunity on GMS . Aft er logging in to GMS or co mplel ino lhe
GMS profi le for use rn ame an d pass wo rd, go to Iha 'Funding Op po rtun ities" lin k on the left
si de of the pa ge. Please se lect t he Bureau of Ju stice Ass istance and the Eowa rd Byrn e
Me111 oria l Justi ce Ass ista nce Grant (JAG ) Prog ra m-Local Solicitati on .
6 . Regis ter by s e lect ing th e "Apply Onli ne" button asso ciated w ith the s ottc lt atlon ti tle.
The se arch res ul ts from step 5 will display the solic itatio n title along v,ith the regi str at io n and
appl ica tio n de ad lines for th is fun di ng oppo rt unity . Please se lec t th e "Appl y Online · button in
the "Actio n" co lumn to reg ister for this solic itation and cre ate an ap plication in the system.
7 . Subm it a n applica tion c on s ist ent with thi s solictta tlon by foll owi n g th e d irection s in
GM S. Once su bm itte d . G MS will di spl ay a co nfi rmation sc reen slating th e submission was
successfu l Impo rt ant: In some insta nces. a n applicant mus t wa it for GMS approval be fore
su bm itt ing an applicat ion . Ap pl ica nt s are urg ed to subm it the app li cat ion at leas t 72 ho urs
prior to the due da le of t he ap pl ica tion .
No t e: OJ P's G ra n ts Man agem ent Sy s tem (GM SI docs not ac c e pt exe c utable file type s a~
a pp lication attac hmen ts . Tl1c disallowed fi le types incl ude. bu t are no t lim ited to. the fo ll owing
extensio ns ." co rn ," ".bat: ".exe." "vbs ," ·.cfg," ".dal," ".db." ".dbf," '.dll ," • irn," ".log ." ·.o ra," • sys ,"
a nd ·.zip."
Expe rie n c ing U n foreseen GMS T e chn ic a l Iss ues
If an ap plicant experi ences un fo reseen GMS tec hni cal issues beyon d the applicant 's co ntro l th at
prevent submission of its applicat io n by th e dea dline , the applica nt mus t co ntact th e Bureau of
Ju slice Assista nce Prog rams Offi ce staff wit h in 24 ho u rs after the d ea dl ine and request
ap prova l to submit th e ap plica ti on . At that time . BJA Pr og rams Office staff w ill instru ct lhe
applica nt lo subm it speci fi c info rm atio n de t ai ling the tech ni cal difficu lt ies . T h e appli ca nt mu st e-
O MD No. 11'21--0120
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BJA-201 1-3031
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mail: a descrip tio n of th e tec hnical di ffi cult ies , a timeline of submi ssion effort s, the com pl ete
gra nt ap pl ica ti on , th e applicant DU NS num be r , and GM S He lp Desk tracki ng number(s)
recei ved. Aft er th e prog ra m office rev iews all of the information su bmitt ed, and c onta cts th e
GM S Help Des k to va lidate th e tec hn ical issues report ed , OJP wil l con tact the appl icant to eithe r
approve or deny the req uest to subm it a late appl ica tio n . If th e tech nic al issues r eported cann ot
be valida ted , th e a pplica tio n will be reiocted as un timely.
The foll owi ng conditi ons are not va lid reasons lo pe1 111i l late sub111 iss io11 s: (1) fallu1e to beg in th e
regi strahon pro cess in su ffic ien t time , (2) fai lure to foll ow GMS instru ctions on how to regi ster
and app ly as posted on its Web site, (3) fa ilure l o follow all of Ih a in stru ct ions in th e OJ P
so lici tation, and (4 ) tec h nical issues ex perienced wi th th e applica nt's comput er o r inform ation
ler.h nnlooy (IT ) env ironment.
Noliflca ti ons reg ardin g known techn ical probl ems with G MS, if any , a re posted at th e to p of t he
OJP fu ndi ng web page , ww w .ojp.usdo j.g ov/fundi nglsohcitati ons him.
What an Application Must Include
This sect ion des cri bes wha t an appl1ca t1on 1s expected to in clud e and sets out a numbe r of
elements . App lica nt s shou ld ant ici pate th at failure lo submi t an appl icati on th at co nta ins all of
the speci fi ed elements may negatively affect th e review of t he appl icati on an d , should a decisio n
neve rth eless be mad e to make an awa rd , will res ult in the inclu sio n of specia l conditions tha t
pre clud e access to or use of awa rd fu nds pendi ng sa ti sfaction of th e condi ti ons
OJP strong ly recommends use of appropri ately descri pti ve fi le na mes (e .g ., "Prog ra m
Narrati ve," "Budget an d 3 udgel Narr ative ," "Memo ra nda of Understanding," etc.) fo r all required
attac hm en ts.
1. Applica tion for Federa l Assistance (SF-424)
Tile SF-424 is a sta nd ard form req uired fo r use as a cove r sl1 eel fo r sub missio n o f pre-
applica l io ns, a pp lica ions , and re lated in for mation . Grants.g ov an d GMS take info mn alion
from th e ap plican t's profile lo popul ate th e fi e ld s on thi s form .
2. Program N a rrative
Applic an ts must submit a pr ogram narr ati ve th at generally describes th e proposed program
ac tiv1 hes o r th e fo ur yea r grant pe r iod . The narrative must outli ne th e ty pe of programs to be
fun ded by th e JAG awa rd and provide a br ief an alysis o f the need for the program s.
Narra hve s m ust also identify a ntic ipated coo rd inat ion effort s involving JAG and rela ted
Ju stice fun ds. Ce rti fi ed di spa ra te 1u nsd 1cl1 ons subm itting a j oi nt a pplication must specify the
fund ing distributio n to e ach dis parate unit of local governmen t an d th e pu rposes for w hic h
the fuml s w ill be used .
Failure to s ubmi t th is required inform atio n will re s ult in an application being return e d
in the Grants Mana gement System (GMS) for i nclus ion of the missing i nformation OR
the attachm ent of a withholding of funds specia l condition al the t ime o f award.
J . Budget and Budget Narrative
App lica nts must submi t a budget and bud get na rr ative ou tl in ing how JAG fund s . incl ud ing
ad ministra t ive fund s if a ppl ica bl e, will be used l o supper! and imple men t the progra m . Th is
narrative s11o uld inclu de a iull breakdown of adm1111st rat1ve costs. as well as an ove rvi ew of
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BJA-2011·3031
how fu nds w ill be allocated acro ss app rovej JAG pu rpo se are as . Appl1ca11ts sho uld uti lize
th e follow ing a pproved budget calegories to label the requested expendi tures : Personnel ,
Frin ge Benefits, Trave l, Equipment , Suppl ies, Consulta nts /Contra cts, and an Oth er
category . For informa lio na l purp oses only , a sample budge t form ma y be found at
www om usdoi g ov/fundin o/forms/budget detail pd{. Failure to submit thi s required
informaJio n will resu lt In an ap plica tio n b eing change requested in the Gran ts Management
Sys tem (GMS) for in clusion of the mi ss ing infor mati on OR the atta chment of a withh o lding
spec ial co ndition al the ti me of award if time does not permi t for a ch ange requ est pro cess
Fai lure to s ubm it this required Information will result In an application be i ng returned
in th e Grants M anagem en t Sy ste m (GMS) for Inclusion of th e m iss ing information OR
thr allachmcnt of a w ithh o lding of funds spec i al condition at t he lim e of award .
4. Review Narrallw
A ppl icants mu st sut,mlt In formation docu menting that th e date th e JAG ap µl Ica ti c 11 w as
made avail a bl e for review o he gove rning body , o r to an organiza tion designate d by tha t
governing b ody , on a date not le$, lhan 30 days befo re the ap plication was submitted to
BJA The attach ment mu st also specify th at an opportunity to comment was prov ided to
ci tizens to the extent applicabl e law or establistIed procedures make such op portu nity
available . Fail ure to submit thi s required info rmat ion will result in an appli cation bei ng
cha nge reques ted in the Grants Managem enl System (G MS) for incl usio n of th e missin g
informati on OR th e atl achmen t of a w ithholding special condition at th e l im e of award if lime
does no t pe rmi t for a chang e reqLest process .
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Failure t o s ubmit this required Informatio n will restolt In an applicati o n be ing returned •
in t he Gr.mis Management System (GMS) f or Inclusion of tho missing information O R
tho attachmen t of a withholding of fu nds special co nd itio n at the t ime of award.
5. Abstrac t
Applicants must provide an abstract tha t includes 11,e app li cant 's name , titl e of the projec t,
goa ls of the project, an d a description of the strategies to be us ed . In additi o n, above or
be lo w the abstract na,ralive , a ppl ica nt s mus t identify up to five project id entifie rs th at
woul d be asso ciated wi th prop osed project a ctiv ities . The list oi all ide ntifiers ca n be found at
www.oip .usdo j gov /BJA/gra ntljagf 1/JAG ldentifiers.pd f. Th e abstract must not exceed a
ha lf-page, or 400-5 00 words .
Fa i lure to submit this requ ired informatio n w ill res ult in an application be ing returned
in t ho Gra nts Management Sy stem (GMS) for Inclusion of t h e missi ng Information OR
t11e attachm ent of a with ho ldin g o f funds specia l condit ion at t he time of award .
6 . Tribal Authorizing Res olutio n (if appli ca ble)
If an appl ication is being submitted by e ith er (1) a !•ibe or triba l organization or (2) a third
party proposing to provide di rec t se rv ices or assistance to res idents on tr iba l land s, th en a
cur re nt a ullioli£ing 1esulu\lon of the gove rning body of the l1 ibal entit y or oth er e na ctm e nt of
the tribal counci l 01 co mparab le go vern ing bod y at1tl10 1iz i11 9 th e inc lusion of 1111, tribe ur triua l
orga niza ti on and Its . ,e mbers h1p shoul d be included with th e applica tion . In th ose instances
wh en an orga nizatio n or co nsoni um of t nbes propos es to apply for a grant on behalf of a
tribe or m ulti ple specIt Ic tri bes, th en th e app li ca tion should inc lude a reso luti on fr om a ll trib es
tha t will be included as a pan of the services/ass istan ce provid ed under the grant. A •
consort iu m of tnbes for wh ich exIs t1ng consortium bylaws allow ac ti o n w1t11 ou t support fro m
OM:.1 t4 ) 112 1-0Jli
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BJA ,2011 -303 1
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all tr ·bes in the consortium (i .e ., wi th out auth oriz ing reso l ution or othe r enac t me nt 0f each
triba l governing body) may su bmit a copy of its consortium bylaws w ith the app li cation in lieu
of trilJa l resolu tions .
7. Add itional Atta c hments (if ai pllcablo)
Juris'.J ictio ns certifie d as dis p arate must identify a fi sca l agen t that wi ll submit a joi nt
application for the a ggrega te eligi ble all oca tion to all dispara te m u nic ipalit ies T he joint
appl ica l ion must det erm ine and sp eci fy the aw ard di strib utio n tc e ach unit of local
go vern ment and the purpo ses for wh ich the funds wi ll be used . Nhe n beginning the JAG
applica tio n process', a M e morand um of Un derstanding (MOU) t hat identifi es wh ich
'uri sdr ct ,on wil l serve as th e appli cant/fiscal age nt for joi nt fund s, must be co mpleted , and
signed by the Authorized Rep rese nta tive for each pa rt icipating j uri sdiction . T he signed MOU
m ust be att ached to the appl icat ion For a sample MOU , go to
Y.,'WN .9jR.US do j.Qo 'lL.[lJA/gra nt/j;!9 1 1/11 JAG MO U .Pdf .
Failure to s ubmit this required information will re sult in an application being ch ange
requested in the Grants Management System (GMS) for Inclusion of the missing
Informati on OR the attac hm ent of a w ithhold i ng spec ial condition at the tim e of aware
if time does no t pe rmit for a chang e request process .
8 . Other Standard Forms
Addit ional forms U1a t may be rt:!4 uirt:=tl in conne ction with an award a re ava il able on
OJP's fun ding pa ge at www.o jp.usdoj gov/fund:~g /forms .ht m. For successful ap plica nt s.
receipt of fu nds may be con tin ge nt upon submission of all necessary f orms . Please note ,n
pa rt icul ar th e fo ll owing fo rms.
a . Cert ifi cations Re ard in Lobb J!!g;J;)e '2.am1_e nt Suspensio n and O th er Respo_ns!IWJ!y
M att ers; and Dr ug-Free Workpl ace Requ irements (required to be submi tt ed in G M S prior
to th e receipt of any award fun d s)
b. Disclos ur e of Lo bbyin g Activi ties (req uired for any appli ca nt that expends any funds fo r
lob byin g ac tiviti-,s ; th is for m must be down l oaded, complete d , and then uploaded).
c. Accounting S•,stem and Financial Capability Ques ti onnaire (req uired for any appl icant
other than an 1nd 1v rdual th at rs a non-govern mental entity and t hat has not received ari y
award from OJP wi th in the past 3 years; th is for m mu st be downloaded, completer'. and
then up!oad ed).
d . Standard Assurances (required lo be su bmitt ed in GMS prior to th e receipt or any award
fu nds)
Review Process
O JP is committed to ensuri ng a fa ir an d o pen process for awa rding grants . Th e Bu reau o l
Justice Ass ista nce reviews th e appl ,ca tro n to make sure tha t th e in form ation presented is
reasonable , un dersta ndable, measurabl e, and ac hi evable , as well as consrs le nt with the
sol,c il alio n
A bse nt explicit statutory au t horiz atron or wr itt en de leg ation of autho ri ty l 0 th e cun lra ry , all final
grant awa rd decisions wi l l be mad e by th e Assistant Atto rney Ge ne ral (AAG).
0 MB t:o. 1\2 1-0 319
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Addition.ti Requirements
Appli ca nts selec ted for awards mllst ag re e to co mply with ad ditional lega l re quirements up on
acce pta nce of an award. We strong ly encou ra ge yo u to review th e informa tion perta ining to
th ose additional re q uirements prior to submitting ycur applica ti on Additio nal information for
each car be found at VIWW .Ojp .us doj gov/fu nding/oth e r re qu ire mems.h tm.
Ci vi l Rtq lll s Complia nce
• Fa 1t11 -Based and Othe r Community Or ganizations
• Con 1dential ity
R~sea rch an d the Protect ion of Hu man Subjects
Anti-Lobbying Act
financial a nd Government Audit Requ irem e nt s
Na t ion al Envi1omn ental Po licy Act (NEP A)
OOJ lnto rma t ,on Technology Stand ards (if app li cab le )
• Sin g le Point of Con tact Review
N onsupplanting c,f State or Loca l Fund s
C rim inal Penalty fo r Fa lse Stat eme nt s
• Compliance w ith Office or Justice Pro grams Fi nancial Guide
, Suspens ion o r Te rmination at Funding
Nonprofif O rganizations
• For-Profit O rg aniza t io ns
Gov ern ment Pe rforma1ce and Results Act (GP RA)
R igh t s in Intellectu a l P roperty
, Fede,al Funding Accountab il 1ly and Tra nspa 1e11cy Ac! (FF AT A ) of 200 6
Awards in excess at $5,000 ,000 -federal t axes ce rt 1fic at1 on requirement
Active CCR Registra ti on
O MS rl o 112 1·0)2~
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Application Checklist
FY 2011 Edward Byrne Memoria l Justlco As sistance Grant (JAG) Program :
Loca l Sol ic itatio n
The application che ckl ist has been created to aid assist In develo ping an application .
Ell glbllity Requi rement:
__ The Jur isdi ction lis ted as th e lega l name on lhe ap plica tion co rrespo nd s wi th t he eligi ble
j uri sdiction lis ted on BJ A's JAG web page
Th e fede ral amo unl re quested is withi n the allowable lim it of the FY 2011 JAG
--Allocatio ns Lis t as listed o n BJA 's JAG web page
Th e Application Con tains :
__ Standard 424 Fo rm (see page 13)
__ Pr ogram Na rralivc (sec page 13)
___ Bu dget and Budge! Na ;rative (se e pag e 13)
__ Rev iew Narrat ive (th e date th e JAG appllca tI on wa s n .ad e ava ila ble to 111e governir1g
body for review and tha t ii was prov idec to the public fo r commen t ) (see page 14)
__ Abs tract (s ee page 14)
__ Additional Attach m ent · Memora ndum of Unde rst and ing :MOU), ii in a fu nd ing dis parity
(see pag e 15)
__ Triba l Autho rizng Resolut ion (1f applicable) (see page 14)
Ot her Standard For ms as ap plicable (see pag e 15). incl udi ng ·
--__ Disclosure of Lobby ing Activi ties (if appl icable)
__ Acco unting Syste m and rinancia l Ca pa bi lity Ques tionnair e (if appli ca bl e)
___ DU NS Number (see page 11)
__ CC R Registrat on (s ee page 12)
OP.'11 ft~ \12 1-0J ~g
l,pt11UV;1I E"Pnl 02/11V201l
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fte lu ly 18, 20 1 1
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~~ITI ATED BY:
Pa rks and Recrea ti on
COUNCIL COMMUNICATION
Agen da Item Subj ect:
Aw ard Con tra c1 for Racqu e tball Court
Remo de l
Sl'Aff SOU RCE:
)e 11 ell Bla ck, Director cf Parks & Recrea tion
COUNCIL GOAL AND PREVIO US COUNCIL ACTION
Co un ci l appropria ted funds for Rac qu etb all Cou rt Wa ll & Floor Rep ai rs in th e 20 11 Conserva tio n Trust
'und budge 1.
RECOMMENDED Al7"1ON
S1aii reco mm ends 1ha1 City Co un cil a ppr~~e ;_,by1N0.t i0.~_0.1litr,~=n co n1rac t io r th e -,
, , "Englewood Recrea tio n Ce nt er Racquetli'all Cou r1 Remodel , in th e amount of $ I 0 7,863 to th e
· lo \,cSt res pons ibl e bidder, O~~.J:n.te rpriscs, In c. dba Ca lah an Constru ct ion Sci!v iccs and
aut ho ri11 ng th e Di rec tor of Par ks and Rec reat ion to exec ute th e co ntra ct .
BACKGROUND , ANALYS IS, AND ALTFRNATI VES IDENTIFIED
The Racq uetball co urt s we re origi nall y cons tru cted in 1984 whe n th e Rec1eatiu11 Cen ter was bu ilt.
Every yea r, dur ing th e ann ua l cl osin~. staff pa tche s and paints th e court walls and refi nish es th e fl oor as
needed . In the la te I 990's, we installed a new wa ll sys em in all of the cou ns . In 2009, we inst all ed a
ne w Ooor in Court #4 . The remaining thr ee co urt s still have th e o rigi nal pa rquet fl oorin g and all four of
th e co urts are in ne ed of a ne w wa ll sys 1em.
Staff co ntra cted w ith See Arch itect ur e to researc h av.ii l"hl P fl oor rind willl sy stems and to pre pa.re
des ig n drawi.,~s and spec ificat ions. Staff, along with o ur co nsult an t, to ure d oth er faci liti e1 in the metro
area to eva lu.,·e the performan ce of va ri ous \Va ll and fl ou r ~y~tcm::i . Bt1 ::,~d un th ~ drchit cc t's rese arch
an d a fi eld vi sit to th e Denver Ath le tic Club, staff has selected a comp o;11e wall svs tem that wi ll
substan tia ll y reduce futu re maintenance cos ts . Th e fl oori ng sy ste m install ed ,n Co urt # 4 is hold ing u p
we ll and we are specifyin~ the same fo r the o the r co urts
Des ig n drawing s an d speci ficati ons we re co mp le 1ed and th e pr ojec t was publi cl y adve rt,sed on May
24ti , Staff person all y co nta cte d th e fl oo rine co mp ;my WP h,w e ui;rci fn r ~1ea rs al ong wi th the
representa ti ve of th e wa ll sys tem com pan y we specifie d. Three con tr actors and one manufact ures'
representati ve at1 e nd ed a pre -bid wa lkthrough on Jun e 7•_
It is critical that any oi l based sta ini ng of 1he new il oo rs take pl ace whe n the Recrea tio n Ce nt er is
clo~ed . Bid docume nts includ ed thi s requ ire ment bu t il ll owc d con tra ctors to demo , in stJII fl oo rin g, and
install wa ll S\'Ste~,s whi le the Center is ope n. ,\II wo rk mus, be comp le te by 5:30 AM o n Septe mb er s~
(th e da\' we reopen aft er ou r one wee k clos ur ~)-The co nt,acto r will need 10 close Co urts 2, 3, and 4
on Augu st sti. Cou rt # 1 w ill rema in ri pPn
FINANCIAL IMP ACT
Only o ne bid was received at th e public bid o pening held on June 16"'. Ca lahan Cu11s 11u cti on
Services submme d a bid of $1 J 7, I45.UU. l'his bid exceeded the proIe c1 budget and, w ith
co n curren ce from the Ci ty 's Purch asi ng D ivis ion, we requ es ted a rev ised qu ote from Ca lah an 10
exclude all work in Cou rt # 1. Th e revised sco pe oi work resulte d in a contract price of
$10 7,863.00. Staff and nur ar chitect have re viewe d the deduction offered and ,ind th e cos t iair and
reas onab le . Buildin g main tl!na nce stc1ff w ill p;i.tch th P. w tl ll s ;i nd r:.int Co urt # 1 until hucig P.t ic;
available for a full re storat ion in th e fut ure.
Ca laha n Construction has not wo rked wit h [ng lt!wood in th t:' pa,t; ho wever , th is gene,al cont1ac to r
Is using Po nd er Floo r Company as a subco ntr ac to r. Po nder has a long history w ith succ essfu l
noorin g pro j ects at o ur Re cre ation C ente rs.
Cos ts assoc iate d w it h th e p roject arc as fol lows:
Cal ah:rn Con str uction
See Architec tur e (D esi gn an d Inspe cti on )
Cu 11~1r uc.tiun l .unling~11 Ly
To t,1 I Estima ted Cost
$1 15,000 is budge ted an d available in th e Co nserv 1t1o n ·1 rust fund .
LI ST OF ATTACHMENTS
Contrac t
S 10 7,863.00
3,500.00
3 6 37.00
$115,000.00
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CONTRACT
CITY OF ENGL::WOO D, COLORADO
TH IS CONTRACT and agreement , mad e and enten,d ,nto th is 18"' day of July, 201 1, by
and betNeen the City of Englewood , a municipal corporaUo n of tho State of Colo rad o
hereina fte r referre d to a"s the "City", an~ DSRW .·Enter prises, In c. dba Ca lahan
Construction Sorvlces, Inc., who se &dd ress·ls ·ils :Rlo Grande Blvd, Denve r, co
ao2ij/("C ontiabor"), commen'!ing ci,i tho 24" da y or'May, 2ii'1 1, and continuing for at
loAst' Ian (10) days therea fter th e Cit1• adverti se d tlial sea led proposa ls would be
received for fum lsh.ing all labo r, toq is , supplies, equ ipmen t, mate rials a nd everything
necessary and requ ire i:t for th e fo llowing :
PROJECT : Englewood Recreott o n Conter Racquotball Court Romodol
WHEREAS , prop::, als pu rsu an t lo said advert isernen l have boon rei::oivod by t~1c Mayor
and Ci ty Council and have been certified by th e"Direcior of ·Par1's and Recreation lo tho
Mayor and C1ty Cou ncil wit h a recorrirTl end at1on th at a cont raC t for wo rk ·~~ awarded to
the above named Co ntractor wh o was th e lowes t reliable and responsib le bi dder
the re fore, and
'W HEREAS, pursuant to sa id re commendation , Ih a Contract has been awarded to the
a bove named Co ntractor by the Mayo r and City Council and said Co ntraclor is now
willing and abl e to porfonn al l of said work in accordan ce wilh sa id advertisement a nd
his pro posa l.
NOW THEREFOR E, in consid era tio n of th e compensatio n to be paid and the work to be
performed under this con tract , lhe pa rti es mutually agre e as follows :
A. Con tract Documents : It Is agreed by the parties ~e re to Iha : Iha fo llowing 11st of
ins tr umen ts, drawi ngs and do cum ents which ars atta :hed or incorporate d by
ro feran co con stituto and sh all bo referred to either as th e Contract Docum e nt s
or th e Contract and all of sai d Instruments, drawings, and doc ument s taken
toge th er as a whole const itut e the Contract betweim tho partie s hereto and
the y are as fully a part of this ag ree ment as if thoy we re se t out verbatim and
in fu ll ·
Invita ti on lo Bid
Co ntract (th is in str ument)
Insu ra nce
Performa nce Payme nt Mainte nan ce Bond
Bu 1ldlng EsUmate by Calahan Co nstru ctio n Services dated June 5 , 20 11
Drawings shee ts A 1 through A4
B. ~~: Th e Co ntra cto r ag ree s to and sha ll furn ish all tabo r, tool s,
supplies , equ ipment, materia ls and everythi ng necessary for and req uired to
do, perform and comp le!A all the work des cri bed, drnwn, sal fort h, sho vm an d
in cl ud ed In said Co ntra ct Documents excluding wo rk In court 111
C. Terms of Perfonn ance: The Con tracto r ag rees to und ertake the perfo nnanca
o f th a work under tt.s Contract wi thin len (10) days from being no tified to
commeri ci:J work by the Director of Par'j(,s and Recreation and agrees to fu lly
co mplete said work boglnnlng August 8, 2011 and comp leting th e work by
5 :30 AM on September 5, 2011 in accordance wi th the provis ions of th o
Con tract Do cumen ts and Specifica ti ons.
D. Indem nification-Tl1e city ca nno t and by th is AgreemenVContraci does not
ag ree lo In de mnify, hold . harmless, exonerate or assume lhe defense of the
Contractor or any other perso n or enti ty,.for any purpose . ,:tie -Contractor sha ll
d efend, Ind emnify and save harmless th e City, Its olficer,;, agen ts and
employet::Js from any arnJ ci U l:lairi1S, de~ian dS, suits, ac ti on::; Or' prOCeudi ngs of
any kind or natu re inclUdirlg WOrker'S Compeii satki n claiins, In any w;iy re suhing
from or ori rnng out or this AgnJe menVCon·tract : provide d, h0\o\'Ov(lr , that the
Contractor noad not in demnify or Sav9 hannl oss the City. its offiCcis, ag en ts and
e mployees from dflmaoeS resulting tTO m the so le negl igence of · thO City's
officor,;. agents and Em ployees.
E. T erm ina tio n of Award for Co•,~ The C ity may terminate the award at
any lime by giving writt~o notlco to the Con tractor of such termination and
spec,tying tho ottecUve data of suc h terminajio n, al le_as l l hirty (30) days before
the effective date of such term inati on . In that even t all fini shed or un finished
s~rvice, report s, materia l (s) prepared or furnished by the Contractor afte r \he
award shall, et the option of the ".:lty, bccomo its prope rty. If the award Is
tormina tod by lho City as provided here in, th e Contro ctor will be paid that
a mount which bears the same rati o to the total co mperisatio n as the services
ar.h1ally performed or ;natoria l fu rn ished, bear to tho tota l serYicas/m ateria ls tho
successful firm agreed lo perform under this award . less payments of
compensation previously made . If th e award is termina ted due to the fault of tho
Co ntractor the clause rel ating to te rmination of the awa rd for cause shall apply .
F. Termination or Award fo r Ca use : If, through any czusa, the Co ntrac tor shall fail
to fulfill in a li mq ly and proper mannor its obli gations or If Iha Co ntra ctor shall
violate any of th e co :enants , agree men ts or stlp ulatlcns of the awa rd , the City
sh,11I l1ave Iha rlght le terminate the award by giving "rltten noUce to the
Contractor of such termination and specifying tho cffoctive dato of term ina~on .
In that event, all furn ished or unfinis hed services, at tho op tion of the City,
beco me Its prope rty, and th o Contractor shall be enti tl ed to receive just, equ itablo
compensation for a ny satisfactory work document s. prepared comp le:ed or
m;1!Arir1ls as furnished .
Notwflhslandlng the above, the Co ntractor shal l not be rel ieved of
the liabi li:y to the City for damages sustained by tha City by virtue of
breach of the award by the Co ntractor and the City may withh old
any paymen ts to the Contra ctor for the purpo se of se t off unt ,I such
time as the exact amount of dam ages du e lhe City fro m tho
Co ntractor Is determined .
G . Terms of Paym ent: Tho City ogroos lo pay tho Co:-tlroctor for the porformunco
of all tho work required under this contract, and tho Contractor agroo s to
acc ept as his full and only componsa tlo n th orefore, suc h sum or s11ms of
money as may be proper In accorda nce wit h lhft priCA m pncos se l forth In tho
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Contractor's proposal allached and m ade a part hereof, the total es timated
cos t there.of being ,on.:Hund;ed Soven Thousand , Elght-Hund rod Sixty
Three dollars ($107 BBJ"q0I
H. Appropriatjon of -F.un ds : .tit prese nt, $107,863 .00 ha s bee n appropriated for
Iha "project. "•Notwltlista ndlng any1hing conta ined In th is Ag reement to th o
con trary, i he parties un dcfstand arid ackriov.iiidg.e)hat ea ch party Is subject to
Arti cie X, § 20 :of !lie C_Qlora d o ¢onsiilutlon _("TA_Ei OR"). The · pa rt ies do not
intend to violate lhe terms and req uiren1ents cif l'ABGR by th e exo·c ution o f
Uils Agreerjie nt , l_t Is ~-nders tood and ~gr~e i:l that tl]l_s Agre~_'!'eri t does not
create a multi•fi scal yea r direct or Indirect debt or oblig·ation withl n th e
mea ning of TABOR and, _notwi t_hsta~ding anything In thi s Ag"re"erne nV Contract
to the con trary. all payment ob ligati ons of the City me express ly dependent
and co nditioned upan th e co ntinuing availability of funds beyond lhe tern, of
l he City 's cuirenl fiscal peri9d en ding upon the next 5ucce~d1ng 'December 31 .
Financial obli/iations of l he Ci ty payab le after the . current fi sca l . yea r are
co nt ingent upon funds for that purpo se being a pprop rta ied , tiudget ed , and
oth er\.vise made aval1able In acco rdance with the rules, reg ylalions, and
re solutio ns of the City a_nd app licable law. Upon th e fai lu re to appropnata
suc h funds , this Agreement shall ' be dee med termi nated. The City shall
im med ia tely notify th e Contractor or its assig nee of sucli occurrence In the
e'/ent of su ch te rm ination .
Liquidated Da mages : Th e City and Contrac lo r recog nize that limo is of the
essence rn th is Ag reement because or the public Int erest In health a nd safety,
and that the Ci ty will suffer fi na ncia l loss, and Inco n venience. If th e Work is no t
complete within the time speclfl eJ In the bid docu ment s, plus a ny e xtensions
th ereof allowed in accordanca wi th the General Conditions . They also
recog nize the delays, expe nso and diff1cul t1 es In volved ,n proving , in a legal
proceeding , ttie actual loss s uffered by th e City If ttie Wor1< Is no t co mplete on
lim e . Acco rdin gly , Instead of req4 irin g any such proof, th e City and Contractor
aa ree that as liq\1 iita!~d damages for delay, but not as a penally. Contrac tor
sha ll pay th e City $1000 for eac h day th at ex pires after the t,me specified for
final co m pletion until ttie Work is fin ally complete
J. ~: Contractor shall no t, at any time , assig n any Int erest In th is
Ag ree ment or the other Co nt ract D~c umen ts to any person or entity without
the prio r wrt tten co n sent of th e City spe cifica lly Inclu ding , but wit hout llmltalion ,
monoys tna t may become due and m oneys that m o rlue m ay not ho nss igned
v.1lhout such conse nt (except to th o extent that the effect of th is rostrict ,on may
be li mited by law). Any att empted assignment Vllhlch Is not in compHan ce with
the temns hereof shall be null and vo id . Un le ss specifically slata c to the
contrary In any wrtuen consen t to an Assignment . no Assignment wi ll release
or discharge the Assignor from any duty or responsib ility undor the Co ntract
Documents .
K. Contract Binding : It is agreed that this Contract shall be binding on and inure
to the benefit of the parties he re to, the ir heirs, executors , admirn:1t ro torn ,
assig ns. and successors .
L. Q,ntrac1 grs Guarantee: The Contra ctor shall guarantee th at •NOrk and
associated lnctde ntals sha ll remain In good orde r and repair for e period of one
( 1) yea r from all causes ari sing from de fective workmansh ip and materlals , and
to ma ke all re pairs arl slng from sa id causes during such period wl lhoul further
co mpensat ,on, plus o sta ndarn ten (10) year Wall Panel Manufactures
Warra nty . The determina tion of the neces s_ity for !he repair or replacement of
said project, anq a~ociated lncid~n)a ls _ or ~riy portion (ne roo f, _shall rest entirely
with the Director o/ Paf!<s .~nd _Re5:raati9 n whose d•cislon upon the matter shall
bo final and obligatory upon the .Contractor.
VERIFICATION OF COMPllANCE Wint C.R,S, 11-17.5-1 01 ET.SEQ. REGARDING
HIRING OF'ill'.EGAL 0ALIENS' .
(a) Employees, Contractors and Subcontractors : Contra cto r sh all not knowingly
emp loy or contra ct wi th an Ull'iga l allon to perform WOrk un de r thi s Con tract. Con lraclor
oha ll not contract wi th o subcontractor that falls to cortify to the Coniiactor th al the
subcontractor will not knowingly emplo y or contract ,vith an illegal alie n to perf6nn work
under th lo Contract. [CRS 8-17.5-102(2)(a)(I) & (II ).]
(b) Vorlflcation : Contra ctor will participalo in either the E-\/orify program or tho
Depa rtment program, as defined in ·c .R.S. 8-17,5-101 (3.3) and 8-17,5-101 (3 ,7)
respectively, In orde r to confirm the employment eligibili ty of all employees who are
newly hired for P.mpl oymen l to perform wori< under thi s publi c contract. Contra ctor is
prohiblled from using the E-Verify program or th e Departman t progra m procedures lo
undertake pre.emp loyme nt scree ning of job applican ts while thi s co ntract Is bei ng
performe d,
(c) Duty to Temnlnate a Subcontract: If Co ntra ctor ob tains adual knowledge that
a suoconlractor performing work under th is Contract knov,ngly employs or contracts
wi th an Illegal ali en , the Contractor sha ll:
(1) notify the subcontractor a nd the City wi th in three days that th e
Co ntractor has act ual knowledge that th e subco ntracto r Is employing or
con tracting with an Illegal alien: and
(2) temni nate the sub-co ntract with th e subcontractc• if, withi n three days
of receiving notice required pursuant to thi s paragraph the subconlractor doos
no1 stop emp loying or contracting with th e illegal alie n; except tha t the Co ntra ctor
sha ll not terminate the co ntract with the su bcontract or If during such three days
the subcontractor provides informa tion to establish that the subcontractor has no t
knov.ingly employed or co ntracted with the ille gal alion.
(d) Duty t o Comply with Stato In vestigation: Con:rac tor shall comply with any
reasonabl e request ot th e Co lorado Department al Labor and Emp loyme nt made In the
course of an invesUgati on by that th o Dep artment is und ertak ing p urs uant to C .R,S, 8-
17 .5-102 (5)
(e) Damages for Breach al Contract: Th e City may terminate thi s contract for a
breach of con tra ct, in whole or In part, due to Contractor's bre ach cf any se cUon of th is
par agraph or proV1 sio ns requ ired pursuant to C .R.3 . 8-17.5-102. Contractor shall be
li a ble for actua l and co nse qu en tial damages to th e City In addll io n to any other legal o r
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equitable reme cy lhe Ciiy may be e ntitled to for a breach of lhls Co ntract under this
Paragraph .
IN WITNE SS WHEREOF, th e parties hereto have executed th is Contract tho day and
ye ar flrsl wri tt en ab ove .
C ITY OF EN GLEWOOD
By :-------------
ATTE ST: __________ _
City Clerk
c , ... 1 a.~"""'" c"·• c +. .. ._, -i.. ·,-, r .~,
Contracto r (print co mpa ny na me )
By n....__ 4..-=::
(Signature ) Do~ c;;,,le,h.,., uf
(Print name a nd Title )
STAT EOF{llMa ,u
Dat o: _______ _
Date :
On th · _,...;:1,J.,.~'J<------• 20il, be fore me personally
appeared,_,J,,::l!.l.(LL..IU4'...&IZ<lLL_'!..._ to me lo be th e _.V.c.._,_f--'''-----
---of 1 ' the corporatio n that
executed th e wil hin and fo rego ing instrument , and ac know1edoed th e sairt instrument to
be th e lree and vo luntary act and deed of sai d corpora l ion fo r th e uses a nd purposes
there in mentioned, and on oath stated that ha was authorized to execute sa id
instrument .
IN WITN:SS WH~REOF, I have hereun:o se t m y hand and affixed my ofrlcia l sea l
the day and yea, fi rn t a bove written .
Mycommiso ion expi res· ~ ~ d-0l,!J-
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COUNCIL COMMUNICATION
Dat e : Agenda It em Subject
Jul y 18, 20 1 1 11 a i O rdinance A pproving BP W ind En ergy
North A m erica Inc. Ease m en t on Byers
Bi osolid s Farm
INITIATED BY Sr AFF SOURCE
1./E WWfP Sllp erviso ry Committee Stu Fon da, Utili ties Director
Jim Ta llent, l /E WVVTP Trealmen l Divii;ion Manager
COUNC IL GO AL AND PREVIOU S COUNCIL ACTION
N one .
RE COMMENDED ACTI ON
It ,s reco mmended th at Coun cil ,,dop e a b ill for an ord inance app ro ving the gra nt of an ease m ent 10 BP W ind
Ene rgy fo r transmi ss ion faci litie s on the Bye rs b!o sohds fa rm .
BP ls developing renew able energy p ro grams in eas te rn Co luraUu, \-.h ic h r~qui 1e co ns fru c 1io n of elect ric
tran smissio n lines. Th e curren t ali gnment, cross ing th e Littl eto n/En glewood W as tewater T rea tm ent Pliin t
b ioso lids farm prop erty in Bye rs, 1s th C! m os t d irec t pa th to the neares t Xcel Ene rgy substal ion near Deer Trail,
C olorad o.
BACKGROUND, ANA LYSIS , AND ALTERNATIVES IDE NTIFIED
OP Wind Ene rgy North Am eric,1 In c. (BP) is p rop o ::;i ng to d evelop a privat e tr ansmiss ion line thro ugh Ki t Cars o n,
W ashington and A rap ahoe Cou nties in e ast ern Colo rado . This priva te tran sm iss,on line will enab le BP to
tra nsp o rt pow er fro m their prosp ect ive w md fa rm proje cts in ea~tem Colorado, to the Fr o nt Range p ower
m ar ket. The Li tt leton/Englewood Wastewater Trea tment Pl an t (l/E 1.\/WTP ) Syers biosoli ds farm p ro p erty is
w ilhin BP 's area o f interest fo r transm iss ion l ine develo pment.
Wind an d trans m ission pr o jec ts add m any benefi ts to the local co mmunities: p ay m en ts from the tra nsm ission
right-O f-way agr eem ents p rovid e iln ad ditiona l rev enue slream to part ic ipating land ow ners w ith m inimal impac 1
to existi ne fa rming rmd ranr hi ne nperaii o ns. Constructi on of th e tr ans mission line will inc reas e d ema n d fo r loca l
supplies and services. w hi le crea ti ng new jobs . A dditionally, the tax revenue contribu ted to th e gove rnm enta l
agencies due to the co nstru r tiu11 of the g ene r,Hion r1n d transmi ssion fa c ili ties p rovides long-term benefits to the
loc al commu nities .
In M av 20 10 , the Cities o f En glewood and Li ttl eto n rece ived a requ es t fo r ,1n e~c.e menl fr om BP to cons tru ct a
p riva te p ower 1ransmiss 1o n line [a bove g round) th ro ugh th e Byers bioso lid s fa rm. Th e easem ent would b e 100
fe et vvr de, ior a 2-m,l e p orti on tha t would ho use approximately ten power tr an~m1s~ion stru ctu,e s.
T he BP req uest p ackage was fo rward ed 10 HIii an d Robbi ns fo r rev iew an d recommend atio n. [op ,es of the
docum ents were sen t to the Li tt leton an d En glewood City Auo rne ys fo r review o f mu nici pal i ss ues, while Hill .i nd
Robbins rev iewe d opcrat1o nal and fee issu es.
H ill and Rob bins review ed th e i ni ti al ag rce men l , i ndi cau n g L/EWWTP's op ti o n Is 10 nego tia te tl ·e beSI dea l
p ossible and add ressed the fo llow in g q u es tions fro m the Supe r 1isory Comm ittee: •
Ini ti al p aym ent . BP'~ in iti;a l nffPr n f pay m ent w ;as SlJ , 00 per mile. post cons tn1c1ion . Pr e<onstruc tion
p a~1me nt would be $1,000 pe r mil e to h old th e easement heforP cn nslructinn. Th ese woul d be one-tim e
o n ly p :i ym c nt!;. Fm.1 1 ncsotra te d p.1ymcnt is S 15,00 0/mi lc plus S2,500/tm ..,e r r o m trn c tPrl .
Power o ( cond emnati on BP can use condcmn.i tio n fo r utility p urp o ses.
• Confinem enr oi ease m ent • Th ~ e d~c111e11 t w ill l •t: Lo nri ncd l o a certain st ri p o f lil nd al one end o f the
pr ope rty, which mu st be res tore d, po st co ns1ruction, to 11s p re-cu ns tru<..l io 11 LU 11 dil io 11 ,1ece ptab!e to
Littl eton and E11 glcwood.
Fa rmer access -The exist in g dry land £arming ac 1i vi11es are sp ec iti all~ d escri bed 111 the draa ag ree ment
as a 11se that is com p al ible with the ease m ent. The fa rm ers d o nol th ink it w ill be di fficu lt to wo rk
aro und th e s1rnr tu res
[)eval u atinn o f ;ufi,,crnl propPrly. Fac tored in as part 0£ the conside ration to be p aid to the Ci tie s.
Non ex clus iv e Th e easern ent shou ld be excl us1v I~• fo r p owPr lr,,mrn isc;1nn , no t £o r eve ntual pipeline or
cable, and rhal it sh o uld inclu de J strong res toration conditio n req uiri ng BP to res to re any lanrl dio urbe rt
by the constr uctio n o f th e power lin e ba ck to o rigi n.1 I co nc!it ion over a three-yea r peri od .
Gudr dn t~e u ( ~l r u L IU t t" rt!mo va l upo n termination o f agrt:~•t!ent -Ve rb it\gc add ed to provide ei ther a
remo v;1 I bo nd o r rc lrnbu rsc rmmt fur ,~.1so n,1Lle u uh A•po cl-.t:!t cos ts of 1e1110·1 al an d res torallon incurred by
owner.
O ther res tric ti on s• Th e voltage ha s also been res tncte d, and o ther com mun ica uon lin es are not allowed
w i lh the µro pose d agreem ent.
FINANCIAL IMPACT
Ease m ent p avments are offered as app lic,;ble an nu il l pre-c9ni.1rucl ion p,w me nt s of $1,000 per mile or m i nimum •
$2,000 /yc.:i r ~ either: 1) O ne-Tim e Paym en t or 2) A n n u al Pay m ent. OnP.-Ti me PaymP.nl optio n is es ti ma ted
to ra nge b etween $52,500 an d $65,000, w hile the Ann u al Payment o pt io n w ou ld tak e betwee n 1 'i-1 R yP.us to
realize the sam e amou nt.
Fo llow ing linal agrcen1 c 11 l Ue vdup111 ~11I, an ev~1lu ation o f p ayment op tions was completed ,1 nd, .1 lt h o1Jgh there
m ay be po tential for very lon g-term reven ut! b ~11en ts, 1hc O ne-Time Pa ym ent opti on is reco mmend ed.
LIST OF ATTi\CHMENIS
Liltle to n BP O rd ina nce
O ri gi nal Com m unica l ion w ith BP
Po wer U ne Ali gnment
To w er an d Wind F,1rm Informatio n
Pro p o se d Bill fo r an O rd i ni\nce
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C ITY OF LITTLETON, COLORADO
ORDINANCE NO . Ld._
Seri es of 2011 Cer r,o. r,e c.. o. n d CO I e.....
INTRODUCED BY COUNCILMEMBERS :
AN ORDINANCE OF THE CITY OF LTIT LETON,
COLORADO, APPROVIN G BP ENERGY EASEME NT ON
BYERS BIOSOLID FARM
WHEREAS , BP Wind Energy North Ameri ca (BP) is propo sin g to dev el op a
tran smiss ion line acros s property owned, in part, by th e Ci ty ofLitt.leton; and
WHEREAS, City Charte r, Secti on 59, requires th at al l co nveyan ce s of an intere st m
land by th e ci ty shall be signed by the presi dent of th e co un cil.
NOW , T HEREFORE, BE IT ORDAINED RY THE ClTYCOUNCILOFTHE
CITY OJ, LITTLETON, COLORADO, THAT:
Section 1: Th e pro pose d Ease ment between th e City of Li ttle ton and BP Wind
Energy North Ameri ca, In c. attach ed herc)o is approve d.
Section 2 :
trans mi ss ion easem ent.
Tbe Ci ty Atto rne y wi U be authorized to make minor ch an ges to the
Sectio n 3 : Severa bility. If any part, section , subs ecti on, senten ce, clause or
phras e of thi s ordin an ce is for any re ason beld to be inv ali d, such in validity shall not affec t the
vali di ty of th e remaining sec tions of thi s ordinance. Th e City Council hereby dec lares th at it woul d
have passed thi s ordinan ce, includin g each part, sec ti on, sub sec ti on, sen tence, cla use or phrase
hereof, irrespec ti ve of th e fac t th at one or more pans, sec tio ns, sub secti ons, senten ce.s , clauses or
phras es may be dec lared invalid.
Section 4 : Rep ea ler. All ordinance s or res oluti ons , or parts thereof, in confli ct
with thi s ordin ance are here by repealed , pro vi ded that thi s rep ealer shall not repea l th e repeal er
clauses of such ordinan ce nor revive any ordinance there by.
INTRODUCED AS A BILL at a regularl y schedu led meeting of the City Co\lllcil of
Llte Ci ty of Little to n on th e -r?_ day of ~. 20 11 , pass ed on first reading by a vot e of i
FOR and J)_ AGAJNST ; and ordere d publi shed by postin g at Lir.l eton Ceote,, Bemi s Libra ry , th e
Muni :ip al Courth ouse an d on th e City of Littleton Web site .
Ordinance No.
Series of2011
Page2
2 --::f une
PUBLIC HEARJNG on the Ordinan ce to talce plac e on tbe ~ day of
, 201 1, in tbe Counci l Chambers, Litt leton Ce nter, 2255 West Berry Avenue ,
3 Littlet on, Co lorado, et tl1c hour of 7:00 p.ru., or as soo u Ui ereafier as it ruay be heard .
4 PASS ED on second and fin al reading, following public hearin g, by a vote of J.cz__
FOR and _Q__ AGAJNST on the _Q, i+ day of .IJ...ine.... ___ , 201 1 and ordered
6 published by posting at Littleton Center, Bemis Library, the Munici pal Cowthousc aud on the Ciry
7 of Littleton Web sit e.
9 ATTEST:
10 c~~ \ c l w~ 11
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14 It AS TO FORM: 15
16 ;P::::::,
17 CITY ATTORNEY
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NOT TO SC ALE
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Tim othy/\, Hutftr
ln4tptndt11I M.r;irtsenfafiYt fo r Lorul 'rtt t:nt,a & AHoc.., 1.u:
<.:un1r u1 All:tnll for RI' Wind [11ff'IJ' ~ortb Ainrrka, Jue-.
r.o. no , 1686, C.11tk Rue l.. rnlorad o tot~
M,y 13, 2010
Jim Ta ll ent, Opcrnt,ons Di visi on Manager
Eng lcwood /Liuleton ll i/Ci ly Waler Treat ment Plant
2900 South Pl aue River Drive
Eng lewoo d, Co lorn do 80110 -1460
Dear Mr . Tnll cnt :
Allllchc d is llP Wind Energy 's (BP) standard informatio n and Cl!Sern cm requ c.st pa1:kc L
Essentially, BP is deve loping an oloc lric trans missi on line from En.ste m Kit Car'ion Coun ty, Co lorado to
Xc el Energy/PSCo's pro pos ed Mi ssi le Sil o Su bstati on located nor1 h of Dee r Trai l, Colorodo . This
tran smissio n line wi ll be used in co njuncti on wi th one or more of the rcncweblc energy wind proj ects
under dcvclopmtnl in Eastern Co lorado .
The tran smissio n cn rr ido r will cros s th e northe rn ponio 1,s of Sections I i and 18 , Towns hip 4 South ,
Range 57 West o f the 6th PM , A ra p:lhoe County , which nrc 1itl ed tn th e City of Engle wood (50%) und
Ci ty of L111let on (SO¾).
Once you have rev iewed thi s mru.crial , 1 would like to speak to you or your representative in reg.a.rd 10 the
proper procedure for advanci ng th is request.
I may be rCRc hed ut (303) 50 7-96 00 or 1.!l~u 1 lcrfr!1.\.i ~~.s.fil.:.!11i::!,
S incerel y,
,.!_, fr"-
T im Butler, ro111 ra ct Agcn1
Cc : Mork Wengicrs li , BP Wi nd Energy Nor1h Amer ica In c.
And y Horvat, Lon crroc Energy & Assoc .
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BP Wind Energy
Mny IJ , 20 10
J 1m T alle ut, Opcrauons I )1v b 10 11 M:anager
~nglewood /1.itt kron lli /Cit) Wa1 c r Trc1m nc 111 Pl :m1
2900 So uth 11lari c !liver O rivl.'.
Engl Lwnnd, Colorod o 8011 11-1460
Dear Mr. rallc.. .. m :
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M11l E Wc:ni:it ril11
IJ I' Wind Encr11 North Ammn Inc
7001.ou1s1ana St ,JJ,. Fl ew
Ho uilun. TX l7002
t'honc 7 11 ·)~◄1112
r u 7 13•J,H•l tl0
F.m .111 mu\: ~c.ngicrs~1@ hj1 cnni
A s you may kno w, BP is proposing to dev el op a private 1ransmi ssion l ine through Kit Carson,
Wn shing1on Md Aro.pa.h oe Co unt ie s in ea stern Co lorado . Thi s pr ivate Lrn nsmission line will
c:neblc Ur to trans po rt power fr om the ir prospective wi nd farm projects in eastern Col orado, to
the Fron1 Runge power market . Your property is within HP 's nren or intcn:st io r tran !m11 ss ion line
dcvelopin en1 .
Wind and trn ns mission projects add mn ny benefits to tho local co mmun ities : payments from the
tran smiss ion right or we y agreements pro vide an additi onal revenue stream to participating
landowners with minimnl impact lO exi sting forming Cl nd ranc hins operations. Com1I1Jction of
lhc transmissio n line will incn!asc dem an d for loca l supplie s :1 nd services , while creati ng new
jobs . Addit1 onnlly. the tax revenue cDn tributcd to the go vernmental agencie s due to the
co nstruct ion of the gcnemti on and tran smi ss ion fncilitics provid es long-tenn benefits to 1hc loca l
communit ies .
I have included an infonn at iona l pa ckage for yo ur review whi ch include s R brief description of
BP 1s nc1-ivc projects, inc lu ding t he Cedar Creek I Wind Farm in Wt.Id Cou nly, Co lorad o, A
Tran smi ss ion Easemc.:ot Agreement for your reviow, sample drawings. end ot~e r relatixi
documents.
BP would 8\lprociiL~ the opportunity to discu ss ou r trun sinis5 io n devel opment plans wi\h you .
LoncTrcc Energy has been concrucu .. >d by BP to assist in its cra nsmiss ion rig.hi of way acqu is ition
efforts . Tim Butl er a IJnd agent with Lo neTrce Ene'll)I , will be in contact with you shortly , or
yo u may con ta cl Tirn nt ·tour convtniencc at (303) 507•9600 o r tabu1lcr@vi11wcst.net.
If you hn ve any qu~sti onc. or nct-d any more infonnation please do not hesitate to con~1 me.
Mark 11 . Wcngicrsl..i
ORDINANCE NO.
SE RrES or-~0 11
DY AUTHORIT Y
t6'tJMCllf, 1JtfL NO '\'~· ,,
1}.TROOUCED BY COUNC IL
MEMBER _____ _
AN ORDfl\A}ICE APPROVIJ\0 THE ORAl'ff OF AN EASEMENT TO l:l 1' WIND ENE RGY
NORTH AMERJ C A INC. FO R TRANSM I SSION FAC ILITIES ON THE BY ERS BIOSO LIDS
FARM .
WH ER.EAS , BP Wind Energy North Ameri ca 1.nc is pr oposing tn dc vclnp a private
tron smission line through Kn Carson, \Va shingt on and A.rnpahoc Coun ti es: and
WHER.E AS, thi s wi ll enable BP iu tran spult po,vc1 fr om thei r prospecti ve wind fann projccls
111 eastern Co lorndo 10 the Front Range power marker : cUlcl
WHEREAS, th e Li ttl et on/Englewood Bye rs bio ,o hd s l;um prope rt y 1s w11 hm BP 's area of
mterc sl for tra nsmiss ion line dcvf'l op ment ; .ind
\VHF.RF.A S. payment s from the tran snu ss ion Right-of.W ay a.grcem cnl i prov ide an add it ional
re venu e strea m 10 participa lin g l r111dCl wn cro;. wi1h minim:i l imp act 10 exi sting fanning and
r:1 11ch.i ng opera ti ons: and
WHEREAS, in May 20 IO Li ul ct onfEngl ewood Wos tc Wntcr Trcatmcnt Pl an t received a
requ est fo r an ca semen t from BP to co n.s trrn.:t a pri\'a tc:, power trnns rni ss ion line (ilbovc gro und)
a,r .. ~h 1hc Byers biosolid s fo,.,,-,, and
WHEREA$, the casement woul d be 100 feet wid e, an d two nuJcs 111 lcngth and wo uld house
approximate ly ten power tra nsmi ssio n struc ture s;
NOW, T HEREFO RE, BE IT ORDA INED BY T HE CITY CO UNCIL Or-THE CITY OF
ENGLEWOOD, COLORADO , THAT·
~-The City Co unc il of the Ci ty of Englewood , Co lorJd o hereby outh ori:<es the "G ran t of
Eusc mclll and Easement Agreement for TrJ nsm1 ss ion Faci li ties", between the BP \Vind Ene rgy
No nh America Im.:., Cit y of Li1tlc to11 u.n J Lil ~ Ci1 y of Englewood, Co lorado, u.; :m&1chc<l heret o as
ExJub it A
Sectio n 2. "Il ic Ma yor is authori zed lo execute said Grant of Easement Agreement fo r and on
behalf of th e City of Eng le wood.
Introd uced, rea d in full , and Jl 3S scd on fi rst reading on th e 18th da y of Jul y. 201 I.
Pub li shed by Titl e :1 s n Dill fo r :ir Ordinance in 1he Ci 1y's official newsp:ipC'r on 1he 22 nd clny o f
Jul y, 20 11.
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l'ubh shcd as a i:1 111 fo r an Urdrnan con the Ci ty's offic ,al wcbwe begin nin g on t he 20th da y of
Ju ly, 20 11 fo r thin y (30) days .
Ja mes K Woodwa rd . Mayo r
ATrEST:
1-<>ucri shi n A. Elli s, City Cler k
I, Loucri hi , A Elli s, City Clerk of th e Cit y o f Englewo od, Co lorado, her eby ccni fy th at th e
r1 hnvc ,incl Orcgoi ng is ;i 1n1r:: cn py nf ;i Rill fn , an Ordinan ce. i11 1rnd 11 ccd, rend in fu ll . nncl p:issecl on
firs t read in g on th e 18th day of Ju ly, 20 I I.
Lo ucri shi, A. Elli s
Rcco1 di.ng Rcqu ~s lcd 8 ;" ond
W l1 e11 Rcc o1ek:tl Rc tu111 tu .
Llncl Man 2gcr
!3 P Wind Enezg y Nonh Amencu Inc
700 Loui s1ma, 33 "1 f loor
Hou .sto n, TX 77002
17 11)354-21 JO
For Re corde r's Use Only
GRANT OF EASEMENT AN D EASEMENTAGREEMF, T
FOR TRANSMISSION FACILITCES
Th is GRANT OF EASEMENT AND EASEMENT AGREEMENT FOR TRANSMISS ION
f'AC ILITIES (U1 is "A~mcnt ") is made, date d and effe ctiv e as of ____ , 20 1 l (th e
"Fffoc 1ive Da le"), betw een th e City of Engle,vood and the City of Littleton, eac h to an
undivid ed on e-hair interes t (Co ll ec11ve ly "G ran lor"), and BP Wind F,n i,,-gy North Ameri ca
foe ., a Virginia corporation ("Grantee"). Grantor ,s th e sole owne r of that certain prope11y
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loca led in Arnpa hoc ou nty, Co lorado , as mo re particul arl y described i11 Ex hibil A al lached here to •
and made part hereof (t he "Property").
I. Grant of Transm iss ion Easemen t. For good and va lu abl e co nsid erati on, th e legl\)
s uffici ency of whi ch is hereby ac kn ow ledged by Grant or, GrMlo r here by grants lo Gran tee an<l ils
s uccessors and assigns, an exclusive ca se men t ('J 'rans1uiss ion Eas emen t") on, along, over, under
an d across a porti on of the Property one hundred (100) fee t wide (s uch portion of the Property, th e
"Easement Area" as mo re part ic ul arl y described in Exhi bit B attac hed hereto and made part
hereo(). The Easement Arca ma y ~ u· ~ hy Gr.mice for the fo llo win g pullJ OSes and no other: to
erect, construc t, reco nstru ct, rep lace, h~movc, ma intain and use a si ngle lin e of pole s, with such
wires and ca bl es :t~ Jium time 10 lirn ' aie s uspc nd c-d therefrom fo r I.he lran smi ssio n of electrical
energy (no t to exceed 345 i:J 1ovolts ) and/or for co mmu nica tion pullJOscs that are di rec tl y related to
and dedi cnlcd so le ly fo r Grantee 's cperati ons, and all necessary an d pro pe r founda ti ons, foo tin gs,
guy wires, anc ho rs, crossanns anti 11ther ttppli tt nces , fi xtu res ;i nd fa cilitie s fo r use in connectio n
wi th said towers, polc3 1 wires and cable s on , alon g, over, und er and/o r ac ross th e Easement Area .
Th e Ease men t Area ma y exceed I 00 fo"1 i11 wi<ltl, by up to 50 fee t lo th e ex len l reaso nably
nc ccssar ; to provide for ln airs pace ove rhang of Tran smi ss ion Fa cilities (2s defined below ) lo ca ted
on th e Prope rt y to allow for biow -ou1 of rrnnsmiss ,on wires . Said towers , poles, wires, cables ,
fou ndatio n.;, foo tin gs, guy wi res, :mi::hors, crc ssa nns, :'tpp li~1nct::s, fi xtures, and fac il itie s arc herein
co ll cc 1i vely ca ll ed th e "Tra ns mi ssio n Faci lities."
2. l'aymen'.. In cons ide ralion o f 1h e righl s granted he reunder, Gran 1oe agrc,-,; to pa y
Gran ter :he amounts sel fo rt h in the Fe e Sch edule all ached here 10 ("Fee Sc hedu le").
3. Co nstn1 ction Activi tie.s. Durin e 1he cn nst ru clion of lhe Transmission Fac il ities,
Grantee ma y use fo r con s uuc1 io 11 pllllJO Ses on oddi1ion,I fift y (5 0) fc:t of lan d in lotol on either or
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both sides of the Ease ment Arca . Gran tee will use comme rcrn ll y rea so nable effo rt s lo minim :zc
su rfa ce di stur bance on th e porti o11 of the Prope rty lying ou tside o f the Ease me n1 Area dmi11 g
cons tn,ction, as more part ic ul arly de sc ribed in Sec tion 14 of thi s Agre ement. Grantee shall notify
Grant or of the com menc emen t and co mpl etio n ofconst111c tion on the En sement Arc a .
4. Acce ss. Grante r also hereb y gra nt s to Gra nte e an access easement (1he ''Acces s
Ea se men t") ov er, ac ro ss and alo ng th e Ea seme nt Area by mean s of ro ads and lan es thereon i f
exist ing, or othcr'.Vise by 11d 1 route I ro ulc s as Grnrnct: miiy t:unst ru cl fr om tim e tu time for 1he
purpo ses of (a) in gress to and egress from Transmissi on Faci lities (whether located on th e
Prop ert y or elsew here) and (b) ent erin g onto 1hc .E ase ment Are2 at any ti me 10 co ndu c t
inspection s, te sts, geoteclu1ical rev iews, so il tests, environm ental srn clics, wi ldlife and/o r habita t
st udi es, tra nsmi ss ion stu ies, arc heologic al asses men ts, land surv eying, tit le examinations , site
engin ee rin g, and such 01her activities as Gran 1cc reaso nably deems necessary or app ropriat e for
dct er.nini ng whe th er th e Easem ent Area is or re main s su i1a bl e fo r Gran 1ee's permi tt ed pur po ses
um1er th ii; Agrr.e mcnt. G r~ntce shall con sult w i1h Lan downer on th e location of any suc h new
roa ds an d lane s prio r 10 the ir constntc1i on. Gran 1ce shall also have 1h c righ1 10 rn aintni n and
impro ve any suc h road s and lane s; pro vide d, howev er, 1b at lirn n1ee shall co mpen sa te Grant or to r
any d am age cau se d there by ,JS prov id ed in Section 14 , belo w.
S. Tenn ,rnd TeITTJ ina tion . Su bj ec 1 to lh e tcnns an d co nd iti ons of tbi s Agreement, the tt'llll
nf thi s Agreement shall be perp etual , co mmen ci ng on th e Effective Date , ,u1les s an d un til one o f
th e fo ll owing eve n1s occ urs: (a) the Agree ment is termin ated b y Gran tee by written notice to
Own er, or (b) "Slatt ofCons1ruc1ion" (as dclir.ed be low) has not occu rred by 1he date whic h is ten
(I 0) years afte r the Effective Date, in wh ich case thi s Agreemen t sha ll autorn a1i ca ll y tennin ate. As
used in 1hi s Agrecmcn 1, "S tart of' Cons1ruc 1ion" shall be deem ed to have occurred upon th e ea rl ier
of (i) 1he install ation of any Transmis sion Facil i1i es in th e Easemen t Arca or (ii) the in stall a1ion of
the fi rst transmis sion po le or verti cal structu re on th e transmiss ion projcc1 of wh ich the Ea sement
Arca will be a part . If con struc ti on of 1he Tran smi ss ion Faci lities on tbc Ease men 1 Arca has not
been co mp leted wi thin tw elve (12) mon 1h s aft er S1art of Co nstru cti on; or if after 1hc da te
commercia l quantities of electricit y arc first transmi ned by Transmissi on l'aci li ti cs located on 1he
Easeme n1 Area, Gra nte e cea~es 10 opera 1e Tran smi ssio n Fac ilities on 1hc Easc men 1 Area for a
peri od of twenty-four (2 4) co nsecut iv e mo n1 hs, then unl ess due to an eve nt of force majeurc,
Gia11 tur rn ay elecL to termina l!.: lhi s Agrc~111t:n t by wri tl en notict:!-lo Grn.nlc c.
6 . Remov al. Upon tenn inatio n of this Agree ment , Grantee shall (a) upon wri1tcn request by
Gran1or, prcpa ,c and pla c e of record in the o ffic ia l rea l propc,ty records o f Arapal 1ue County, an
in strum en t re leasinp, all of Gran 1ec's righ1, title and intc:-cs t in and to Lh c Property undrr this
Agreemen t, and (b) as soon as prac ti cable thereafter, rem ove a ll ab ove-ground Transmiss ion
Faciu 1ies and tran srni i sion lin e pol es duwn to a dep th of fo ur feet (4 ') from the Easement Arca an d
restor e th e so il surfa ce to a cor.d ition reasonab ly similar 10 it s original condition . W11hin sixty (60)
da ys o f completion of co nstru c tion of Transmission Facil iti es on the Prop ert y, Gran tee shall
prov ide se curity ("R emova l Bond") to cove r th e es timated remova l costs associa ted w11h the
Trnnsmi ssion Facili ties th en on the Property pur suant to this sectio n. The Remova l Bond ~haU
be , a: Grantee's opt ion , ci 1her a remo va l bond fro m an indi vidual or en tity engaged in the
co nstruc tion bu sine ss and reasonably accep tabl e to IJ1e part ies, a s urety bond fi'om an issuer with
a Best's Ratin g of no1 le ~s th an A, a co rporate guarant ee (fro m a financ ially respo nsi bl e entity
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th at is reaso nably accep tab le to th e parti es and whose cred it rating is in·,e stm ent grad e), a lett er
o f cred it issued hy a fi nancia l in stituti on reaso nably acce pt able to th e parti es , a cash dep os it, or
other secu 1i1 y reaso nab ly acccptu blc to ha th partie s . The amo uut of th e Remov al Bon d shall be
lh c es timated i;o s l uf 1c111 uv i11g Ili c Tram,111i s~io 11 Fa cj )it ics, ne t o f th ci, es tim ate d sn lvage valu e.
In th e ev ent th e coun ty or oth e r govcmmen tal auth ori:y requi res Gra ntee to pr ov id e sec urity for
re mo val or deco mm iss ionin g of th e Proj ec t, G:ant ce ;ha ll prov id e a si ng le Remov al Bond tha t
be nefi ts both Grantor and th e go venunental au th on ly in a manner co nsistent wit h th e
requiremen ts o f th e governm enta l auth o1i ty, and th e government al authority shall have access to
th e Prop eny p ursuant 10 rea son able not 'ce 10 e ffe ct or co mpl ete the req ui red remova l or
decommis sio nin g. If Gra nt ee fa il s lo remo ve s u:h Tra nsm1ss 1on F ac il iti es within twent y-four (24)
months of tenni nati on of thi s Agreement, r s uch longer period as Gra nt ur may prov id e by
ex tension, Grantor ma y do so, in whi c h case Gran tee slui.11 reimburse Gran lor fo r reaso nable out -
o f-pockc t costs o f remova l and restora tion inc urred by Grontor.
7. Cll arac ter of Ea se ment s . Thi s Agreement and th e Tm nsmiss ion Easeme nt an d Access
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Ecsement shall run with th e Pro pert y, wheth er or not thi s Agrecmel1l ;111d/or the Transmi ssion
F.asement and/or Access Ease ment are refe re nced or descri bed in an y conveyance, gro un d lease or
oth er inst rum em granting rights in , 10 or under alt or any portion of th e l'rope11y. ·n,i s Agreement
and the T1ans mi ssion Ea sement and Access Easement shall in ure to the be ne fit of, anrl be binding
up on, Gr an tor and Grantee a nd th e ir respective tran sferee s , successors and ass igns and all
persons claiming und er them . Any sale or ot her tran sfer of the Property by Gran tor shall be
s ubj ec t t0 th is Aercr.m cn l aml the T rm1sm iss ion Easeme nt and Access Easement. The •
Transmiss ion Easement and Acce ss Easem ent arc irrev ocab le, and Gran lor has no righ t to
1em1irntlc thi ~ Agreement except as prov id ed herein . Granter fun her agrees with res pect 10 the
Transnu ss ion Ease men t and Access Eas ement that , except as provided in Section 5, above, (a) no
ac t or failure to act on th e part of Gra nt ee shall be deemed to constitu te an aban donmellt , s urrender
or termin ation thereof ex cep t up on rccord ation hy Gmn tee of a quitclaim deed or other rele ase nr
terminati on instnunent specificall y terminating the Transmi ss ion Easement or Acc ess Easement or
conv eyin g th t: Transmiss ion Ease1n e11t or Access Ea semc.::nt back to Gia nt or, or as otherw ise may
be decl ar ed by an order of a court having prop er junsd ictioo over this Agreement ; (b) non -use of
th e cmiret y of th e Tran smiss io n Ease ment, Ac cess Ea semen t and/or Ea seme nt Arca shal l not
prevent th e fuh1 rc use of the en tire sco pt: th ereof in th e event the same is needed ; and (c) no use of
or improvement to th e Easement J\Jea or an y land s benefit ed by th e Transmi ss ion Easement or
Access Eas ement (within u,c scop e o r 1ighLs des c1i bed i11 Section I and Sect i2!:!._1 o f thi ;
Agreement ), and no transfer of th e Tra nsm ission Easement or Acc ess Easement shall , separately or
in th e aggregate, co nsti tute an over burd enin g of th e Transmi ss ion Easemen t or Access Eas ement.
S. As s ign ment. Grantee may convey or ass ign th is Ai,ree ment or it s rights wi th res pect to
th e TransOl.l ssion Easement or Acccis Eascmcm at any tune , in whole or in pnt1 , to one or mor e
assigne es or s ubassignees, with out the need for Granto r 's consen t. Gnm tee sha ll hav e the righ t to
mak e a partial cc,nveyance or ass 1gmnent of the Trall5 mtss1on Ease ment or Ac cess Ea semen t
res ulti ng in two or more perso ns or ent itles havin g interests as tenan ts-in-commo n who sha ll
have th e right to joint ly use any Trans miss ion Facili ti es and/or road s on th e Pro perty for ingress
to and eg1ess 6o u1 the T,ansm iss ion l'ac i!Hies . The as si gnor und er any assignment hereunder •
s ha ll be rel eased from obl iga tio ns and li abi lities acc ru ing aft er th e da te suc h obligatio ns and
liab ilit ies are ass ume d by th e ass ignee , to U1 e ex tent ass um ed by th e ass ignee. The ass igne e unde r
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nny ass ignment o f this Agree ment shall as sume the obligations and liabili ties accrmn g hereun der
from the da te and lo the ext~n l such obli ga tion s nnd li abi lities are ass igned by th e assignor.
G1a nt cc shall provide Gul!l tor w ith the n.unc , nddres.5 and co nt act infom1at io n fo r any as signees
or s11h a.ss ig11c es hereun der fo r no ll ce purpose s. as well as a copy of any reco rded docu ment
ev idenc in g suc h ass igrn nenl.
9. Comphnncc wi th Laws. Grant ee shall co mp ly wi th all laws, rcgu latio11s and rul es
gmem mg the erecti on, co nstmct ion, recon suu ctio n, rep lacement, remo val, maintenance and use of
the Tran smiss ion Fa cili tie s. Gra nt er agr ees to coo perate fit I ly and prompt ly with Gra nt ee, so long
as such wor k is acc om pli shed at no o ut -of-pocket cos t to Gra nt er, and to joi n in all appli cations
for pcm1 it s, lic en ses and gove rnm enta l approv als or req uests fo r other ins1ru rn ents if ne cessa ry
for purpo ses of th e nll endcd use or developmen t of th e Ease ment Ar ea or th e Propeny.
10. Mai ntenance: Cos ts. Gr ,mtce sha ll have the right to mak e all foreseen and unfor eseen
and ord inar y an d extraordinn,y changes and rep airs whi ch may be req uir ed to th e Trn nsrnissi on
Faci liti es . and shall mai nt ai n and kee p th e Easeme m Area in goo d ord er, repair and conditi on,
,nc lud,sg but no t lnni te d lo tri mmm g, cull ing nnd removing tr ees nnd underb msh an yw here on
the Property as re asonJbl y nc ccsz:uy if any limb s, br anches or oLh er part s are with in or ov erh ang
th e Earnme nt Area . When Gra nt ee perlorm s such mainten ance ac ti viti es, Gra nt ee sha ll remo ve
all <lcb ,i s creat ed (s uch as, but not li mit ed to, tree limb s, underbru sh , etc .) an d di spose of such
deb ri s offs ite. All cos ts and expen ses incid ent 10 th e erec tion , co nstr uct ion , rec ons tru cti on,
replacement , re moval, repair, m aint enance and us e of the Tr ansmission F;1 c ili ties, in cl udi ng Lh e
trimm in g and cutting of any trees and under bru sh, shall be born e by Grantee.
l l. Gra ntor 's Ri ght to Use th e Eas emen t Area . ~otw ithstnn ding th e reserv ation o f
exc lu sivit y in Sect,filL! of thi s Agreement. Gran tor re tai ns the right to use the Prop,m y, inc ludin g
th e Ea sem ent Arca, fo r all purpose s no t in co nsi stent with, an d whic h will not int erfe re with , the
n ghls granted to Grant ee by thi s Agreement , including, without limitation, dry land farming on the
Propcny . Specifica ll y, bu t witho ut li mi tin g th e gene rality of th e foregoi ng, (i) Grn nt or shall not
u.nd enake or all ow an y di ggi ng, tunn eling or other form of co nstru cti on activ it y in the Property
whi ch wou ld di sturb or damage the Tra nsmi ssio n Facilities, une anh, ob struc t or inte rfere with
th e opcrat ,on and use of the Transm ission Facil itie s o r endan ger the la teral sup pon 10 the
Easeme nt Area or Tran smi ss ion Facilitie s, an d (u) Gr:rnto r shall no t gra nt oth er person s
easeme nt righ1s in the Prope rt y if sucb case ment rights shall in an y way interfere with th e
casemen t righ ts gran ted Gra ntee un der th is Agreem ent. 11m parti es agree that dry land farmi ng
practice s em pl oyed on the Propc ny as of the Effec tive Da te ar~ consis tcl!l wit h, aml shall no t
in terfe re with , Grant ee 's ngbl s un der !hi s Agreement .
12. In demn it y Gra ntee shal l, at a ll times, save and hold ham1\ess an d in demnify Gran te r, its
officers , partn ers 1 af.cn ts, con tn.1 ctors and emp loyees , fro m and aga ins t all lo ss es, damage s,
ex pens es. cl aU11 s, demunrl<. su ns and ac ti ons for pe rso nal injurie s and propeny d ama ge outside the
Ea semen t Are a, to the ex tent cau sed by th e neg ligence or wi ll fu l misco ndu ct of Grantee, its
olliccrs, partn ers , agents , co ntrac tors an d employees .
• 13. Quie t Enjoym ent. Grant er rep resents and wa rr ant s to Gra nt ee that Gran tor bas good
ti tle to the Propeny and the Eas ement Area and w·arr ants titl e to an d qu ie t enjoym ent of L~e
Page 4 o f 13
Tran sm iss ion Eas em ent. Ac ces · Ease men t and th e Ea semen t Area by Grantee and GrJru ee and
Grnn1 ce's mem bers, ma na ge rs, agent s, lir.ensees . co ntra ctors, subcontrac tors, lessees, sub lcssees,
mortga gees, succc sso ,s, an d ass igns ngain cl the lawful cl ai ms and de mand s of all perso ns
whom soe ver. Gran tor shall coo pcralt:: w1l li Gu.111l c1;, at Grant ee's sole expense , to obt ain u non-
disturb an ce agree ment or other app rop n a,e agreemen t fr om an y part y 1h at holds a lien , ease ment ,
lease. mn11 gage. deeds of tru sl m inern l or oil and gas r ight , optio n lo purch ase or lease , or any
other encumbrance or except ion to Gran tor's fee titl e nwn crshi p of the Prop ert y, rec orded 01
111 11cw rt.l cu (co ll ec t ivel y, ''Lien s"). A nun-di st ur bance or o the r agree ment is an agree men t
bctwcc:i. Grant ee an d Grant ee's successo r 11nd ass i~11 s mr<l "huldcr of a Lien whi ch pro vid es th nt
the ho Ide: of th e Lie n subord in ates its n gl1t s under th e Lien and shall not di sturb or inte rfere wit h
an:; o f the ,ighl s nr henefit s gran :ed under th is Agreement or lem1in me or cxu ngu1Gi1 thi s
Ag ree men t. Grante r agrees to satisfy and pa y wh en du e all oh ligation s un der any Lien affertin g
!he P ru ptrly i11clu di11 g a ny taxes arnl assessment s . If Grantor fail s 10 sati sfy and pay wl,~•. <'u ,,
all ob li gation s un der an y Lien, Grantee shall be cntitle<l (bu t not ob li ga ted) to make pa yn1·,111e 11
fulfi llm ent o f Gra nt or 's obli ga tio ns lo the hold er of th e Lien and ma y offset 1he amounr o f such
payments fr om nmo 11nt s due Grante r unde r th is Agreement or seek re imbursement from Gra ni er,
which amoun ts Granlo r agrees to promptl y pa y 11 pon w1it1 en rl emanrl .
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14 . Su rfa ce Damage. In the eve nt iha t Granlo r suffe rs doma gc to crops, gra ss, soi l, fence s,
trees, and other prop ert y or im proveme nt s on the Prop en y us a resul t of Gian tce 's constructi on,
reco ns u·ucti on, rcplacc me m, ,emo-.1 , maimenan cc, op eratio n and 11se o f the Tran smissio n
Fa cilities, Gra nt ee sha ll pa, Grantnr fa ir com pensat ion for any such losses or duma ge caused by •
Gran tee, an d , if th e pu rti es cann ot reach agre ement as to th e am o11 111 which wou lrl co nsti tute fair
compensati on, either part y may pursue all remed ies av ,rlablc to such party at Jaw . Should a
growin g crop be damaged or des troye d by Gran tee, "fai r compensatio n" fur purp oses hereof shall
be calculated in acc ordance wit h th e rate of th e avera ge produchon per acre in the genera l area a5
determi ned by the lo ca l NllCS Offi ce, mu lt ipli ed by th e current marke t price. Shoul d a lree be
dam aged or destroyed by Grantee, "fair compensation" fo r purposes hereo f sha ll he calcu lated in
co ns ul ta ti on wi 1h Co lorado Stal" Uni ve rsi1y 's Agri cultura l experiment Station :ind Coo perative
Ext ens io n Servi ce . Grant ee will take reasona bl e care when removing lop so il , lo sep arate sai d top
soil from the sub so il , and to re store said top so il to the s ur fa ce to the satisfactio n of Grant er, so as
to, as nearl y as is com me rcially pra cti cah le, res tore the lan d 10 it s ori ginal stale after both
co nst ru cti on on th e Prop erty nnd opornli ons on th e Ea semen t Area have bee n cc ~I I, and shall
use commercia ll y reasonable effo11 s to rcmedrate any soil sett lin g identified b Owner or a period
_ of three (3) years afl er co mpl eti on of cu nstru c1ion of Tra nsm ission Faglit ·<t u11 c Property.
u lw~urth4M!fein, Grwt r c sha ll not-he-responsibleto pay 1tor any losses
come, rent , bu sin ess opportnnil ies. pro fi ts or other losses ari si ng out of Grantor 's in ab ilit y to
g1ow crops or othcrw is::: use tht: Ea se me nt Area .
15. financi ng .
l 5.1 Grant ee may colla te ra ll y ass ign, mo rt gage or otherwi se encumb er its imerest in
thi s Agreement to a Finnn ci ng P any (a s herein after defined) und er a Mortgage (as hereinafter
defin ed) The tern, "Fin ancin g Pa:1 y'' me ans any in st itu tio n (in cl11cl ing any tru stee or agem of
behal f of such instituti on) providin g debt or 01h er fi nanc ing to Gnr ntee or its successors or ass ign s.
The tern, "Mortgagf' shall mean any m011 gage, deed of trust, d eed lo sec ur e deb: or other secu rit y
Pag e 5 of 13
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111slrumcn1 by which Gra n1 ec's im eres l und er !h is Agreem cnl is rnon gaged, co n.,eyec', ass ign ed or
01herwise lran sfen ctl lu scwrc a debt or olh cr obl iga1io11 lo a Fin ancing Pru1 y. Eac h Financing
Pm1y who provides noli ce le, Granlor of ils Mortgage shal l be referr ed 10 as "Mm1 a cc." In the
eve n! any such Mon gage 1s grn nl ed, !h e Mongagee there und er shall, for so long as il s Morlgagc
re mam s 111 effecl, be etllill ed lo th e proteclions desc rib ed in the fol\ow i11 g prov isio ns of th is
Sec ti on 15, upon de livery lo Granlor o fwriUen nol1 ce of it s nam e a nd adrlress
15.2 So lo ng as an y Mongag e remams 1n etfect , 1h is Agreem ent shall nol be
mo di fied, nn cl Grnntor sha ll not ~1ccept a su rr ende r o f the Prope rty or a term in ati on or re lease o f
,his Agrecmc nl pn or to the ex pira lion of lh c 1em1 hereof, withoul lhe prior consc nl of a ll
\.1011gagec s.
15.3 Gra nlo r, upon pro vidin g Gran tee any notic e of (i) default uncer thi s Agre ement
or (ii) termin ati on of thi s Agreemenl, shall ~l the same time provid e a copy of suc h notic e lo each
Morl i;agec. Suc h Mort gagee sh all have lhe sa me period , after th e givi ng of such nolicc, for
re medying any default or cau sing !h e same to be remedi ed (b ut shall have no ob ligatio n to remedy
or cause th e remed y of any defa ult), as 1s given Grantee a ft er th e givin g of such nol icc to Grantee
lo rem edy !he defa ult spec ified in any such notic e. The Mot1 gagee shull have lhe absolut e ri ght lo
do any act or lh ing requirerl I n h e per fo nn crl hy Grantee und er thi s Agreeme nl, and an y such ac t
or lhin g performed by a Mort gagee shall be as e ffective as if done by Gra nt ee il se lf. Followi ng
ac qui siti on of Grantee's casement inle res t here und er by the Mort gagee or its ass ignee or
dcsigncc ns a res ult of fo rec losure of Grantee's easement in terest or assignmen : of Gran tee's
easeme nt interest in lieu of foreclosure, or by a purcha ser of Gran tee's eas cme t int ere st at a
foreclosure sa le, th is Agreem en t sha ll continue in full force and effec t and th e Morlgagee or
othe r party acq uiring title lo the casement es lalc sha ll , as promptly as rcasor,ably po ssi bl e,
co mmence lh e cure of any defaults hereunder and !hereafter d iligentl y pro cess suc h cure to
co mp lelion ; provided , however, the Mortgagee or oth er party acquiring titl e to the eas ement
esla te sha ll not be required to c ure tho se defaults which are nol reason abl y susceptible of being
c ured or performed by such part y ("Non-cura bl e Defaults"). Non-c11rahle Default s shall he
de emed waive d b y Gra ntor as lo any pany acqu irin g titl e lo the easemen t esta te up on completion
of fore closure proceedings or acqui sition of Grantee's intercsl in this Agreement by such pany.
Upon th e su bsequent sa le or oth er transfer by Uie Mortgagee or other acqui rin g party of th e
easement in terests ac quired pursuant 10 foreclosure or assignm ent in li eu of forec lo s ure , 1hc
Mortgagee or other acquiring part y sh all have no further du ties or ob li ga tio ns hcreuncter arising
after th e cffcclive date o f su c!J subseq uent sa le or other transfer . Neilhcr lhc bankruptc y nor lhc
inso lve ncy ofGrnnlcc sha ll be grn und s for 1ermina1in g thi s Agreem ent.
I 5.4 Grantor shall execu te s uch estoppe l c~1·tifica1e.0 (cenifymg as to such ma uers
ai· Gran tee may re asonah ly requ es t, including , with o ut limilation. that no de fau !I then exi sts
under this Agreement 10 Gran lo r 's knowled ge, if such be the case) and/or co nsenl5 lo ass ignm ent
and /or non-disturb anc e agreements as Gran tee or any Mortgagee may reasonably req uest fro m
time to tim e.
15.5 Wit hout limiting an y ot her provi sions of this Agree ment, in cluding Sec ti on
19, 111 th e eve nt Grantor wishes lo lerminat e thi s Agreement as a result of any defa ult by Grant ee
hereunder aJ1e r exp,ratio n of any applicable period of notice and cure, Granter shall give prompt
Page 6 o f 13
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notice to the Mo rt gagees, and shall not tcnninate thi s A!l1cemc111 un less and until it has comp lied
with thi s Sec tion and Mortga ecs have elected not lo respond to Gra nt or 's notice wit hi n the
pe rio d herc111afl :r ,te scrib ed. Grantor shall , upon wri ll en reque st of the fir st priori ty Mortgagee.
made w ith in fr · ,40) clays aflc 1 notice to such Mortgagee, enter mto u new eas ement agreemen t
wi th such lv' gagce, or its dcs1gnec, within twcn t) (2 0) da ys afler lhc receipt uf such rcyu es t.
Su ch nc•v ,;e111 ent agre ement shall be effec tive as of the dale o f the ter m1nat1 on of this
Agreement by reason of d efau lt by Gran tee, and shall be fo r a p erp etu al tenn (rnbjcc1 only in any
le nnin ati on ti ght s express ly se1 forth in th is A~rcc111c111) J 11 d upon the same term s, covenants ,
co nd11i ons amt agreeme nt s as contair.ed in th is Agree ment. Up on the ex ecuti on of an y such new
ca sement agreement , the Mo rt gagee sha ll agree in wnr in g lo perfom1 or cause to be perfonncd
all v f the coven ants and ngrccmcnts sci fort h in thi s Agre ement lo be pe rformed by Grant ee 10
th e e ":r 'lt that Grantee fai led to pe rform the same prior 10 th e exccu 1io11 a!ld delive,y of the new
eascrn en r agreement .
t G. No li~. All i:vllcc s, re qu ests and co mmun ications (eac h, a "N ot ice") un<lc r this
Agreemen t sha ll be jvcn in wri ti ng, by (i) perrnna l ,klivcry (con fi rmed by the couri er de livery
service), or (i i) fir st class ce rtifi ed ma i l, po stnge prepaid, rcr um rece ipt req uested , to •he
indi vidu als and addresses indi ca ted below :
(a) If to Grantor:
C ity of Englewood / City of Li ttl eto n
c/o Littleton/E nglewood Waste Water Trea men t Plant
A tt 11 : Opc ra tio 11s Manager
2900 South Platt e River Drive
Denver, Colorado 8011 0-1460 Facsimi le :
(b) If to Giantee:
BP Wind Energy Nort h Ame ri ca Inc .
700 Louisiana , 33'' Fl oor
Hou ston, TX 77002
Attention : Land Manager
Facs imile : (7 13) 354-2 120
(c) lf to Mortgagee:
At the add ress ir.dicat ecl in Mortga gees not ice sent to Granto, un der
~<ai2n..lli her eof.
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Exc ept as expressl y prov ided here in, any No tice provided fo r here m shall become effec ti ve
on ly upon and al the tim e of fitsl rece ipt by the par ty 1,· whom i1 is given , unless s uch No ti ce is
onl y maile d by ce1tifi ed mail. return rec ei pt requcs t•,d, m wtu ch ca se it shall be de emed to be
received fi ve (5) busi ness days after 1he date that it is mai led Any pany may, by proper wriuen
n otice hereu nder to the oth er pa lly , change th e indi vidual addres, to whi ch such Noti ce shall •
thcreafler be se nt.
Pa ge 7 of 13
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17 . Legal Mail ers.
(a) Th is Agree ment shall be co nstrued and enfo rced 111 accordanc e ·.v 11h th e law s
of th e State of Co lorado, exc .ud1n g the cho ice of law µrev isions the reof.
(b) The µar 11 es agree tha t any rule of const ru ctio n lo th e e ffe ct that ambi gui ti es
are to b~ reso lved in favor of eith er µan y ;hall not be empl oyed in t~e inte rpret ati on of thio
Agreement No wai ver by ?. pany (If any provi sio n nf 1hi .s Agree men t shall be rle emed 10 he a
wa iver of an y other prov isio n hereof. The use of th e neuter ge nder in cludes the ma sc uline and
fem in ine, and the singula r nu mber me lud cs th e plural, and vic e ver sa, wheneve r the co nt ex t so
requir es. The te nn s "include'', "includes" and "in c luding", as use d herein, are w ith out li m i t.1li on.
Cap tions and headings u eel herei n are fo r co nvenience ofrefcrei.ce onl y and do not define , li mit
or otherwis e affect the sco pe, mea nin g or intent her eof. The 1cm1 "h ereof' or "herein " means th e
en tiret y of this Agreement unles s ot herw is e ind icated .
18. l!!!!,gration ; Amend me ,11. Tl1JS Agreeme1.11, when exec uted, ap proved and delivered,
logc ther with all exhib its mt~ched hcrc lo, sholl co nsti tule the entire ogreeme nt between !he
partie s an d there arc no olhcr rcprcsc ut ations or ag reement s. o ra l 0 1 wri ttc11 1 exce pt as ex prt!ss ly
se t fo rth herei n. This Agree ment ma y not be a:nended or modified except by a wrill en
agreeme nt signed by th e pa rties hereto .
19 . Defa u\1· Remedi es . If an y par ty should fail 10 perform an y of its ob li gat ions under this
Ag ree ment wi thin thirty (3 0) d~ys afie r th e other pan y has give n suc h part y wri ll en noti ce of
such failure (or such longer peri od if the fai lure can not be cured within thin y (30) days but th e
defau ltin g party commences suc h cure withili thirty (30) da ys and th erea lle r dili ge nt ly pru sec utes
such cure to corn ple 1ion), in clu ding fai lure to make any payments du e hereund er, then the non-
defaulti ng pan y shall have the right, at it s op tion and wit hout further notice, but subje ct to th e
limit atio ns se t forth in th e las t se nt ence of this sec ti on, 10 exercise, in addition to any remedi es
ex pre ssly se1 fonh in thi s Agreemen t, any and all remedi es av ail ab le in law or in c,qu it y, and any
court e nfo rcing the right s and duti es granted in thi s Agreem ent shall have the powe r (in so far as
Ihm power may be granted by con tra ct) to issue re stra in in g orders or inj un ctio ns as necessary to
enforce the provis ion s of thi s Agreemen t. Norw1ths tandin g th e foreg oi ng or any ri gh ts al law or
equit y, neither !hi s Agreement nnr th e n ghts of Gra nl ce er:mtcd here11!lder shall be tennin ated
und er any circums tance s.
20 Further Assura nces . Each pany ag rees that it will witho u! fun her cons iderat ion exec ut e
and deli ve r such oth er doc ument s and take suc h oth er aciion as ma y be reaso nably requ es ted by
the ot her pa rt y 10 co nsummat e more effec ti vely the purposes or s ubject ma11er of th is Agreement.
Th e parties acknow ledge and agree th at 1he prov ision s o f 1hi s ec tion and Sec tion 22 shall s11n•ive
the exec ut ion and reco rd ing of thi s Agreement, and th e Grantee may seek speci fi e pcrfonnancc of
sai d Sections. to gether wi th s uch othe r lega l and equi table remed ies as may be provided by law.
2 1. In ac curacy of Legal Descnp tion or Ownersh ip. In the even t of any in acc uracy in the
desc ri ption of the Prop eny or Easeme nt Area in Exh 1bll A or Ex.h1b 11 B, respec~ve ly, or in the
description of th e panic~ rn whom title to the Prope n y is ves ted , Granior ~nd Gran tee sha ll
Pa ge 8 of 13
amend th is Agree ment to co rrect such inaccurncy m order to accomp li sh thi, inten t of Gra111 or
and Grante e.
22 . ~-Granter and Grn ntee agre e th at th is Agree men t (w ith ou t the f ee Schedu le)
,;hall be recorded 111 th e o fficial rea l pro perty reco rrl s nf Arapahr,c Cou 1ty .
23 . Severability . If nny 1en 11 s or µrov isio 11s of th is Agreement arc d eemed to be mv,li d 0 1
unenforce able, th e remai nd er o f th,; Agreemen t s hal l not be affec ted th ereb y
2-1 . Co untemnrt s. Thi s Agree ment may b e exe r.nterl in rn11lt 1ple cou nterpart s, Mch of
whic h shall be <li.:t:med to be Jll ori ginal agreem ent , and all of whic h sha11 cons titule one
agre ement.
lsig11 a111re pages fo llow )
Page 9 of 13
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IN WITNESS WI IERE Or, Gran tor an d Gra nt ee hav e ca used thi s /\g·cem ent to be
exec ut ed an d delive red by th eir dul y au th ori zed rep resen tat iv es as of the Effe ctive Dale .
" RA NTOR"
City of Englewood
By:
Na me: James K. Wo o clwacl..,__ Ma yor
Da te :
STATE or Co lorado
ss
COlfNTY OF /\rapabo e
T he fo regomg in strument was ac knowledged before me thi s ___ clay of ____ ~ 201 I , by
_James K . \·loodward as
o f the City of Engl ewoo d, personally kn own to me (or proved to me on the ba sis o f sa ti sfactor y
evidence) to be the perso n who se name is sub scrib ed to th e within in strument and acknow ledged
to me th at he ex ec ut ed the sa me in hi s :i uthori zed capacity 011 hi s uw11 behalf.
Witne ss my haml a nd ufli crn l seal.
No tary Public f r th e S tate of _______ _
My commis sion ex pires :
Cummi ss io 11 No .
fSE ,\J .J
Pag e ]0ofl 3
"GRANTU R"
Ci 1y of Littlc1011
By:
Name:
Da te
snTEOF C.,0 /ocad.o_.l
) ss
COUNTY OF~
The foregoi ng ins lrnm ent wa s a knowl edeccl befo re me th.i s ,3D~ay of __ 5un c.., 201 1, by
as
Qf _the City o f Li ttl eton, personally :Cnown to me (or proved 10 me on 1h c basi s of saGsfaclory
ev idence) to be the person whose name is s ubscribetl lo th e wi thin ins tru ment and nclmow lcdged
to me th at. 11,· exec uted th e sam e in bis nut hori zcd ca p aci ty on his own beh al f.
W itn ess my h rn d an d officia l sea l.
-'~~"--
No tary P ub lic fo r the 1.ic n f ~lo rod C
My comm ission exp ires:
Commission No.
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COl ?'iTY OF ___ _ .__)
"GRANTEE"
BP Wind Energy North Am eric a In c.
By:
Title :
Da te:
On __ , 20 1 l , before me, ____________________ _
Not r •:' Publ ic, personally app eared ______________ , the
of BP WIND ENERGY NOR TH Al'v!F.RJCA INC ., perso nally :u,own to me (o r proved to me on
th e basis of sat1sfattory ev idence) to be th e pers on who se nam e is subscri bed to th e within
inm u mc nt and ,.clcnow lc dgcd to me tha t he exec ut ed the sa me in lli s aut horize d capac it y. and
tha t by his signatur e on th e in stniment the person or the entit y upon be hal f of which th e per so n
acted , execu ted the in strn ment.
Witne ss my hand and offi ci al seal.
No tary Public
My Commiss ion Expires :
Pagcl2o fl 3
Ex hihi t A
TlfE PROP E RTY
The P1e111i ;es is all u r lit e fu ll ow i11g 1,ac1s or parcels of land , sit ua te d in Arap ahoe Count y, Stoi c
ot Colorado, more parti cular ly descri bed as fo ll ows :
~cc't t.o n J.7 , Town:ill ip 4 Svuth, f'...c,._ngc s·, Wcot ot the 6th ?.M., MXCE PT tbo .we~t
◄O t0\1 1.. .:uW t ho OO \lth 40 £~et t-bA:r oof. 118 dMJcribc.d in Quit Clu.L'II O~('d rccorde.d
Gop t.e nbc:r 8, 1 ;49 , ic Bo o le 6'113, P.tga 126,
County o f ~n 1paboG,
Sta to of Colorado.
J\l.,1. OF !'; ,:(_"I' ION 1S, li.'<C:~P'i' Tl'..E l".11&'1 4G F!!IT;
'C'H.: tJCR'l'I! •Olffi-1-lA!..l' 01' SE'Ctl 0 )1 l 9, llXC.BP1' THE i;:,;ST 4 0 f i£.5'l';
TI-!E ~l O?.l'H Cifil -!!J\.LF , 5 XCE !!!T rn,; vl f.ST 40 !.'SET;
'l'Hc;: SQ1.lT J,"W ~5'l' CUAR ,Ell., 131<C:ll'1' 1'!.E Hll51' qo F61:.":';
II.ND T HE ,roRT}! ON!;:-illU,:; 0\1 '!'HS SOITTll!l;iS".' QIJAR1'E:K 0? Sll~EON
,o , ;,.r,r, !N TO l!N S!Ul' 4 $0\rri{, !VU:3tl 51 WEST 01: THE ii'Til PRU/C:!P/\L
M6R l lH:.!'i , COUNTY OF i\~'\!'AHOE , S?AT:3 ~F {'.0L0Rh0(),
I.n the ev ent of inacc urac ies in the fo regoin g lega l d esc ri pt ion, Gra nt ee ~n d (iranror shall mod ify
lhi s Exhi bi1 "A" to co rre ct lhc inacc uracies.
T 3X Refe rence
Pa,~el I 993 -00-0-00-024
Parce l I 993 -00-0-00-004
Pared I 993 -00-0-00-006
S!7-T04S-R57W
SI 8-T04S -R5 7 W-
S I 8-T04S-R57W -
Page 13 uf 13
(5~9.49 acres, more/ less)
(308 .72 ac res, mor e/ less)
(305.43 ac res, mo re/ less)
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EASEMENT AREA
/\ I 00 foot wid e tract of land ge nerally described as :
TI1c North 100 feet of the So uth 130 feet of Sections 17 and 18, Town shit, 4 Soulh .
Range 57 West of th e 6'h PM ; Co unty of Arapaho e, State of Co lorado.
I
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i~ \ s 11'
~ r
lTI [I] I
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Exhibi t B
FF.I': SOH:DUl.E
I . Annual Pre-Co nstruction Payments . Within llurty (30) days aft e r the Effective Date,
1u1d wi thi n thirty (3 0) da ys aflc r each anniversary or th e Effec tive Date occ urrin g prim
to payment bei ng n1 2de unde r Secti on 2 below and pri or to te rmina tion of thi s
Agreement, Grante e shall pay Gr nto r tlt c sum of One Th ousand Dollars ($1,000.00)
per mi'r . : the Propcny inclucl ecl in the Easement Area, with a min im um pa yment of
$2,0tJ U.U0 pe, year.
2 . Afler Currm1e11~Lrn:.:1,1_yf Co uslruc tion . Aftc1 comn:enccment o f co nstn1 clio n of
Transm issio n l'ac1l1t1cs o r •'t e Easement Arca, Grant ee shall pay Owner the
fo ll owing:
01w1 er to Selec t Payment Up tio11 .
One-Time Paymfnt:
(Chcclc Hcrc"0 ({1111111/ Her e ~ Within thirty (30) d ays after th e
<.:ummc 1u;c111e11t of co nstructi on of Traus mi ssion Fa ci lities on the Easemen t Are~ as
detennined b y G ran tee, in its sole d isc ret io n , Gran tee sh all pay Gran tor th e sum of Fi fteen
Tho usa nd D o ll ars ($15,000 .0 0) per mile of lh e acm al length o f th e Transmi ssio n Fac:lit1e s
in th e Eas e ment Area, and Granter shall not be ob ligat ed to re imburse Grante e, an d
Grantee sha ll not offset, any payment s p rev io us ly made purs uant to Sccrion I above . In th e
event Grantee in st all s tran smi ssi on poles within the Easement Arca , th en togctl1 er wi th
s uch payment, Grantee shall also p ay Gran ter Two Tho usand Five H undced Dollar.:
($2,500.00) for eac h transmi ss ion pole tbat Grantee in sta ll s in the Easement Are,.
OR
Annual Payments :
(Check Herc__) (/11itiol 1-/cre__J Withi n th irt y (30) da ys after commencement
o f const nic tio n o f Transmi ssion Fa cil ities on th e Easement Area, and thereafte r wi th in 30
days o f each annivers ary o f th e co mmcnecmcnt of constru ction for the tcmt o f thi s
Agrcc:rnen l, Uul no t h.1l !!1 than th e 1ern dn ati ou o f lhis Agree ment , Grant ee shall pay
G rnntor tl tc s um of One Tbou,and Fi ve Hundrecl Dollars($ t ,500) p er mil e of th e ac tu a l
length of th e T ran sm iss ion Fa ctl11t es in the Easem ent Area, such amount to be adjusted
for inn•tion a t a rate o f 2.5 % per yea r over th e term of this Agrctrnent. If the base of the
trnn smiss 1on lin e pole s are !lQ.! loca ted on Grant or's Prope11 y, bu t rathe r a po rt io n of the
Ti ansmi ss ion Fa cili ti cs such as a hori zon tal cro ss ann or wi re hangs in the airs pace nbovc
Gr•mor's Property ("Airspace Tra n smi ssion Facilities"). then th e payment is Three
Hundred Doll ars ($300) per mil e of th e ac tual len gth of the Airspace Transmission
Facihti r.s in the Ea sement Arca.
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Attachment 1
BP Wind Energy Easement Paym ent Detail Summary
Ba se d on fin al Agree ment langu age, the fo ll owing is an es tim ati on of easement pay ment opti ons
(in addi 11 on 10 any described pre-co nstru cti on payments):
On e-Time Payment ·
Within thi rty (JO) da ys arler th e co mmen ce ment of constructi ou of Transmi ss ion Fac iliti es on th e
Easemc □t Area, as detennin ed by Gm nt ec, in its sole di scretion , Gra nt ee sha ll pay Gra mor th e sum
of Fifteen TI10u sand Dollars ($ I 5,000 .00) pe r mile of tl1e actual lengtl1 of the, Tmnsm iss iu n
Fa ciliti es in th e Ea sement Arca, and Grant or shall not be ob li ga ted 10 reimburse Grant ee. and
Gnmt ee shall not offse t, any pa ymenrs previous ly made pursua nt to Sect ion I above . In th e even t
Grant ee ins tall s transmi ss ion pu les witlun t1 1e Eas ement Arca , then toge th er wi th such pa )one nl,
Gr.u11ce shall also pa y Gran to r Tw o Th ousand Fi ve Hunrlred Doll ars ($2,500 .00) fo r eac h
tr .1ns mi ss1on pole th at Grant ee insta ll s in the Easemen t Area .
S 15.000 x 2 mil e;= S30 .000
$2 ,500/polc x 14 poles (80 0 ft spa cin g) ~ $35 ,000 + $30 ,00 0 ~ $65,000
$2,500/pole x 9 pole s (1,2 00 ft s pac111g ); $22,50 0 + $30,000 ~ $5 2,500
Annu al Paym enl s:
Wi1 hin th irty (30) da ys afte r co mm enceme nt o f construcl 1on of Tran smi ss ion Fa cilitie s on th e
Ea seme 111 Are a, and th ereafte r within JO cla ys of ea c h ann iversary of the co mmcnc cmeo t of
con stm c11 on fo r lhe tem1 ofth,s Agrc emcnl , bu l not later than the err111 nat1 on of this Agr ee me nt ,
C.rani ee sha ll pay G ra ntor th e s111n nf One Th n11sa nd Fiv e I lurn l:,,r\ Dn llars ($1 ,5 00) per mile of
the acrua l len glh of th e Tran smi ss ion Facilines in the Ea se ment Arc:,, such am ount to be adju sled
for innation at a rate of 2.5% per year 0l'er the term of thi s Agreemenl. If the base of the
tra nsmi ssio n li ne poles are !ill! loca ted on Gran tor' Pr openy , bu t ratl1 cr a ponion of lhc
Tran smi ss ion F3 ciliti es s uch as a honzo ntal cro ss am1 or wire hang s in the ai rspace abov e
Graltl or's Property ("A11 spacc Tran s11ms1on Fac iliti es"}. 1hcn the pa yment is Three ll untl rcd
llo ll ars ($300) per mil e of tltc ac.tua l length of the A1r spa ce Tran smi ss ion Fac ihti es in the
Easeme~t Arca
YeM Annua l Tota l I Payment
1 $3 ,000
2 _ $3 ,075
3 $3,152
4 $3,231
5 $3,3 11
6 $3 ,394
7 $3,479
f----
8 $3 ,566
9 $3,655
10 $3,7~7 S33 ,610 I
11 $3,840
12 $3,936
13 $4,035
14 $4 ,136
>-·
S53,796 I 1, $4,239 -
l(j $4,345
17 $4 ,454
18 $4,565 sG1 .1s 9 I
19 ,4,675
20 $4,796 S76 b.,, I
21 .s•,916 I
22 $5,039
2 3 $5 ,165
24 $5,794 I
2, $5,426 $102,473 I
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COUNCIL COMMUNICAT ION
DATE : AGENDA ITEM : I SU BIECT : Th e Shop s at H ampde n
Jul \' 18, 20 1 1 11 a ii I ai,d Lo gan Plann ed U nit
D eve lo pment , A men dment 1
INITI ATED IIY : STAFF SOU RCE :
Com muni ty De vel o pment Au d ra L. Ki rk, Plan ne r I
COU NCIL GOAL AND PREVIOUS COUNCIL ACTION
·1 here has been no p revio us Co un cil ac tio n conce rn ing th e propose d Sho ps at Hdfll iJU e11
and Logan PUD Amen d m nl 1. 10,111 r il apprnve d thP o riginal Sho ps a t Hampden and
Log an PU D 0 11 Sep temb er 16, 2002 as O rdi nance N umb er 44 , Se ri es oi 2002 .
PREVIO US PLANN IN G COMM ISS ION ACT ION
The Plann ing and Zoni ng Commi ssio n consi dered The Sho p s .l t Hampden and Lo gan PUD
Ame ndm ent 1 al Pu bli c H earing o n Jun e 2 1, 20 1 1. Th e Co m111 iss io 11 cons id ered publi c
tes tim o ny and voted 7 to O to fo rwa rd th e pro posed Amen d m ent 1 l o City Cou ncil.
RECOMMENDED ACT ION
Staff see k s Co un ci l's su ppo rt for a bill fo r an o rdi nan. P approvin g Amendm ent 1 fo r th e
Sh o p s at Lo gan Planned Unit Development. Staff fur ner recommends that Co un ci l se t
Au gu st 1, 201 1 as th e date fo r Pub lic H earin g to cons ide r tes t imony o n the p ropose d
am endment.
BACKGROUND
Th e Plann ed Un it D evelop m ent is a rezo ning pro cess th at es tabli shes speci ic zo ning and
site plann ing c•11 eria to mee t the needs oi a spec ifi c d eve lopm ent propos al th dl 11 Ia y 11 ol ',e
,1cco mmodaIed w ithin ex isting zo ni ng develnpmP1ll re gula1 inns. A PL'D rezo ni ng provid es
th e op porl uni ly fo r un ifie d devel op men t co ntrol fo r multiple p rop erti es or mu lt ip le uses.
Thi s p ro p erly is a 4.33 ac re site occu( ,d by a Safeway Sto res sin ce J 98 4. Pr io r l o
rezo nin g in 2002 , thi s propert y was zc ed B-1. Th e B-1 zo ne di str ict did no t allow fo r
iu eling stati o ns, and th erefore Safeway re zone d to the curr en t PU D . Th e rezonin g w as
app roved by Co un cil o n Sep tember 1 u, 20 02 as O rd ina nce N umber 44 , Se ri es o f 200 2.
AMENDMENT 1 OVERVIEW
Amendment I to The Sh ops at I lamprlen at Logan wil l ,ha ngP th e Perrnitt Pd Prin cipal Us es
to all ow a dri ve thr u au tomati c te ll er ma c hine (ATM ).
FINAN CIAL IMPACT
There is no finan cia l im pact l o th e Cit y.
LI ST Of ATIACHMENTS
Plann in g and Z,,ning Co mm iss io n Fi ndings of Fact
Staff Repo rt
Bill for Ordi nan ce
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CITY OF ENGLEWOOD PLANNING AND ZON IN G COMMI SS ION
IN THE MATTER Of CASE #Z O N20 11 -001
FINDIN GS O F FACT, CON CLUSIONS
AND RECOMMENDATIONS r oR AN
AME NDME NT TO THE SHOPS AT
MAMPDEN AN O LOGAN PLANNED UNIT
DEVELOPMENT
INIT:ATED BY :
CKE EN GINHRING INC.
14 257 WEST EVAN S C IR CLE
LAKEWOOD, CO 80220
rlNDI NGS or rA CT AND
CONC LU SIONS OF THE
C ITY PLA N I NG AND
ZON IN G COM MISSI O N
l ornm ,ss ,0 11 M mb -rs l'rese nl:
0111 mi ssio 11 Mcmb rs .'\bscnl :
l:ln ck, Welke r, Knot h, Ko th , La lo nde ,, King, ~l eil e
Fis h
Th i mai l er w as hear d b efore Ihc CiI y Plann ing and Zo n111g o mmi ss ion on June 2 1, ~0 11,
in Ihe ity ou ncil Chamb er o f Ihc rn glewood ivic Cc 111er .
T sl irn o n1• was rece ived from Slaif. l he Co mm is~ion rece ivco nol icc of Public ,11i ng.
Cer tifi ca ti on of PosIi ng Stafi Repo rt an d supp le ment al in fo rma tio n fro m Staff, w hich were
in co rp ora ted 111 10 Jnd rn,tde a p art of th e reco rd of th e Publi c H ea rin g.
After co nside rin f. state men ts o f 1he witn t?s s, anrl re viPwing th f" pPr t111 Pnt rlon 1111 P nl c;, the
fll ein bPrs o f l he Cit y Plann ing ar,d Zo ning Co r111111 ss 1o n mad,, th e foll owin g Fin din gs and
Conclus,o ns.
FI ND I NGS OF FA C I"
1. THAT The Shop s al H a,n pde n and Loga n t'lan ned U nit Deve lopment was app ro,cd
by Cily Co uncil on Sep temb er 16, 2002 as Ord111 ancc No. 44, Se ries of 2002
2 .
J.
THAT th e Amended Pl 'D p lan and sit e pla,i were reviewed by th
Dcvclop r11 en I Rev iew l cari 0 11 Sep t~1n bcr 14, 20 10 .
ity 's
I HA I a ne ighbor hood meet mg was held on Wednesday, Ma rc h ·1 b, l U I I. NoI1 ce of
the pr ~·arpli ca ti on m ee tin g was mail ed to owne rs of prope rly w1 Ih in 500 fee l o f the
sit e
4, THAT the reque st for .'\mcnd men t No. 1 to f hc Shops at I l am pden and Loga n
Plan ned Unit D eve lopmen t was fi le d by CKr-Fngine cring, In c 0 11 An ril 2n 201 1
Th e h n 1e 11 d rn en t w ill chan ge the Pe rmit l cci Prin ci p,1I U,cs to ,1ll ow ,1 d riv e l hr u
au to ma tic lell er machin e (,\TM )
5. THAT the changes to the si te w ill im :-iac l less than 2,000 squMe fee t of th e exis tin g
-1 .33 ac re si te and wi ll rPCJllir f' 11 p ;11ki11g sr ;i ces , !Pavi ng a l o t;i l o f 22 8 r,ark in g
sr,a ces
r,.
7.
8.
'l .
THAT Pu b lic N o11 c e of the Public t-lca rin g was give n by fJUb li caI 1o n 111 Ih e
l ngl ewood H erald 011 June 3, 20 11 and wa s 0 11 the Ci Iy·s we b site fr o m May 25 ,
20 1 1 lhrough June 2 1, 2011.
THAT the pro pe rl y w.1s po sled as required , sa id p ·sti ng se lli ng fc,1 th Ihe cl .ite, l im e,
and p lace of th e Pu b lic I tea rin g.
TI-IAT Plan n er Ki rk 1es tif1~d th e reque st Is i o r /\f11 endme11 t No I lo Th e Sho;:,s at
H ampden and L0[la n Plann ed Uni t Deve lopm c,111. M s. Kirk Ir ,tificd to th e c ri ter i a
the Co mmi ss ion mu st con s ider w h e n rev iewing an arn e ndm e nt tn a ruo
dµµli co1 tio 11 . M s. Ki rk further test i fied Iha 1 St aff reco mmend s apI rov al of the
a mendment.
THAT ll 1P PU O Oi sl rirt Pl an is con<ist nt w i th adop Ied an d [lC nerall y acce pt ed
sl anda rds of develop men t in th e City o f Eng lewood.
CONCL USION S
1. THAT th e a pp li ca l io n wa s fr ied by CKF Fngin PP rin g, lnr . see king app roval for the
Shops a t Hampden and Lo gan Pla nned Un rt Develop rn enl Amendment No I.
2. THAT p roper no tifi catio n o f t'ie da te, time, an d p lace o f the Pu b lic H ea ri ng was
g iven by p ublicat io n in the offici al Ci ty newspaper, postin g o n th e City's we b si te an d
b ; pos ti ng of the p rope rt y fer th requir ed length o f time.
J . TH AT ,111 tes trrn o ny re ce ived ir on, s:aff has b een rn acle ;,an o f the 1ec o1d of the
Pub li c I-l eari ng .
4 . TH AT the req ue st mee ts the crr teri a fo r ,111 ame n dment.
5 . THAT The Shops al H ampden and Logan Planned Unit D eve lopme nl Ame ndrnen1
No. 1 is in c o nforma nce wrth Road ma tl En glewood : ~001 Fn glewooc!
Com p r -hen sive Plan
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• DEC I SION
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THE REFORE , it is th e decisio n of th e Cit y PbnninB and Zo ni ng Commiss io n that the
app li ati on filrd by CKE En gin ee ri ng. Inc. fer The Sho ps a t H ampden and Logan Plann ed
Unit Developmen , Amendm en t No . 1 be reco mm ended to City Cou ncil for app rova l.
The decisio n w.is reKhEd upo n a vo te o n a motio n marl e at t e meet in g 0 1 th e Ci ty
Plannin g and Zo nin g Co mmi;s ion o n June~ I, 20 1 I, b y M r. Kin g, seco nde d by M r. Brick,
whic h motion sta trs :
Mr. King moved .
Mr. 811 k s,•ronclerl (..Jl)r #LON.L U 11 -UUL, I H t )/ 101-') 1\ I /·/AM/-'O[N AND
LOGAN PLANNED UNIT D [\IEL O P'vl r NT A/\,/EN0\4ENI NO. I
BE RrCOMMfNDED FOR APPROVAi. TO Cf-,Y COUNCIL
WI T/ I A f A \IORA BU RI OMMFNDA TION rUR AOOI' I ION
AYFS ·
N,\YS:
,\13ST1\IN :
Calu nclc ,, Ki n ~. Kn oth , Ro l h, Blei le, V\lc lkrr, Bleil e
None
No ne
ABSENT: F,sli
n,e I 11 ul1urt L cllfl L'd .
rh ese Fin di ngs and on lu s,ons ar e effec tive as of th e 111 ee tI11 g o n June 2 1,201 1.
BY ORDER OF TH E CITY PYNNING & ZON ING COMM I SS I ON
.-/21~·
Ch';;il Knot h, Chai r
MEM O RAN D U M
TO :
THR U:
FR OM:
Plann ing and Zonin g Com mi ssio n
Alan White, Direc to r Co mmun ity cvelop n1C!l't ,/
Audra L. Kirk, Plann er I /
DATE: Ju ne 2 1, 201 1
SUBI ECT: Case ZON20 11-001 -Pub lic H ea ring
I he Sho p s a l H am pde n and Lo can Pl ann ed U ni t D ev elopme nt Amendme nt I
AP PLI CANT :
CK E Engi neeri ng, Inc.
I 4 2S7 WP st Fv~ns Ci rc!P
Lak ewood, Colorado 80226
PROP ER TY OWN ERS.
Safewa)' Sl ores 45 In c.
13 71 Oakland Bo ulevard
#20 0
Wa lnu t Creek. CA 9 45 96
PROPERTY AIJ IJ KES S:
201 Ea st l efferso n Avenu e
REQUEST:
Th e <1 ppli ca nt h,h ~ub1n itt~J an apµliLdt io11 lo Jn1e nd Tl1 e Sl 1u µ:, ,1l H d1n ~.11Jc 11 Jnd Logr1n
Planned U nit Developm en l (P U D ) w hi ch was approved bl' Lt ty Co un ctl on Sep tem b er 16,
2002 as CJ rd ,na nte Numbe r 4 4, Se rie s o f 2002 .
RECOMMENDATIO N :
Th e De1l ar t111 ent o f Co rnmunil y D evelo pm ent recomm ends 1h a1 th e Pl ann i ng and Zon ,10,
Comnn ss,o n appr ove Th e Shops a1 H ampden and Logan l'UD A mendm ent I J S p roposed
and forward a recommenda tion o f ap prova l to City Cou ncil
LEGA i DESCR IPTI O N .
LOl S 1 +35 BL K 3 & LOTS 12 -3 9 BLK 4 TOG V 1TH VAC ST & AL LE''S AD J SD LOTS &
l3U,S EX PA RC EL DESC A S BE G 15 Fr N O F~•,· •:O R LO T 22 BU< 3, TH E 58 FT, TH S 3 5
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Fl , 11-1 f 170 r r, IH N 20 Fr, THE 16 Fr, rH ~I: 4 4 Fr, TH ALG CURVE ro RT 3 1.8 ~ FT, •
l 000 fn~lewood Pa rkwav Engb,ood, Co lo rad o 80 I ;o PH ONE 303 -762 -23•2 FAX 303 78J C,895
wv.w en glew oo .J1:m-o ,r,
• TH SW 30 FT, r H W 240 FT, TH N 10 5 FT TO BEG & EX H I/WAY & EX E 7 Fr OF LOTS 29-
39 13LK 4 ro R STR EET BIRCl ·l'S ADD TO S (3()WY I-I TS 2N D r LG
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ZONE DISTRICT:
Th e Shop s at I-la rn pden an d Loga n
PROPERTY LOCATION AND SU RROUNDING LAND USE:
Tli e ,ulij eLI pro p erl y of tl 11, PU D d111 e11 c.l 111 e11 t is lo ca ted dt tir e 11 o rtlr wes t Lu11I er u f Su utlr
Loga n Stre et ar,d Ea,t Jefferso n Av en u e. Adjoi ning land to th e no rth rs zo ned MU-8 -1
M ixed -use ce ntral busi ness w n e di stri ct, and is part o f th e Sho p s at Hampden and Logan.
Land eas t and southe as t o f th e sit e is zoned M 2 Mixed-use medi cal, ofrce and high
de nsity res iden ti al and limi te d reta il zo ne di;fri <.t. I and w i th i n this zone d is tr ict co ntain s
co mmercia l and res iden tial uses . I and dir ect ly 10 the sou th is zone d M -B-2 ge nera l
art eria l b usi ness zo ne dr strr c t. Thi s land con tains a p o rtion o f the Lit tle D ry C ree k.
l'UD AMENDMENT PROCEDURE:
M od rll ca ti o ns to the 1-'UU and sit e p lan amendm ents may o nl y be mad e pu rsuan : to th e
s;1me pr oce rlur s rl'-th o rig in al pla ns were ap pr oved Th er1?for e a pre -app li ca l io n
nei ghb or hood n ree t in g, Ci ty revi ew and publi c heari ngs befo re th e Planning and Zon ing
Commi ssion and Ci ty Co un cil are re quired.
BA CKGROUN D:
The Plann ed Unit D eve lopm en t rs a rezo ning proces< tha t estab li shes spec ifi c zo ning and
site plann i ng c rit eria to me et the needs of a specifi c deve lo pm en t pro pos al that may no t be
acco mm o da t ed wit hin ex isti ng zo nin g d eve lop m ent reg ulati ons . A PUD rezo nin g p rov ides
th e o pp o rtun ity fo r uniiied d eve lop m ent co nt ro l for multiple p roperties o r mult ip le uses.
Thi s p ro p erty is an 4.3 3 ac re site occupied by a Safeway Stores sin c e '':184 . Pri or to
rezo ning in 2002, thi s properly wa s zoned B-1. Th e B-1 zone distri c t d id no t all ow fo r
fuel ing ~lotion s, and th erefore Sa feway rezoned to t'r c cu rr ent PU0. Th e rezo ni ng wa s
appro ved by Co u ncil o n Se p tember 16, 2002 as Ordi nance N u mbe r 4 4, Ser ies o f 2002 ,
w ith the fo ll owin g co ndi tio ns:
I . Re fue lin g lanker tr uck access to the site sha ll b e o nl \' fr om So i:'.h Sher man Str ee t
access via U .S. 28 5, and shall be acco mp li sh ed be twee n th e ho ur; o f 11 p .m . an d 6
d .111 ,
2. The o utdoor ga rd en ce n ter -r ccesso ry u se shall b e Ii ,. ,.ted 10 th e mon ths o f A pril
throu h Jul y, shall 11 0 1 uti lize mo re th an 20 par k in g sp aces and the layo ut shall be
co ns isten t w11h the PUD p ro p osed site plan .
1. ThP ;h nr b b r-ry hc twee n th e irl ew;r lk ;ind Sn 11th I og;rn Str ee t sha ll b e of 0 11c, sp ecir.s,
co nsi sten t in hei gh t a11 d w id th at maturi ty. an d shall no t be o f a spec ies th at w ill
ove rgrow !he sid ewa lk. 1\ llurn in g Bus h sp ec ies rs sugg rs ted . 1-u rt her , shru bbery
an d land sca pi ng pro p osed o n th e we st side of th e sidewalk shal l be moved fu rt her
wes t up th e slr-IJe to p rovid e more gra ss cl oser to the sidewa lk .
4. In the ever,. th e fu eli ng faci lity is not operat ed for fue lin g o r any other pe rmi tt ed use
fo r ii peri od o f one (I ) year , the appli cant shall be requi red to re move the fu el
2
purnp5, ki o$k, ca nopv, dir pum p stati on , and un dc:g1o un d tank s, an d res tore t e si te •
10 pa veu p,irking u,e. Tl 1s pe riod ma y b e exte nde d u p 10 an addi1i o nal I BO dJ\'S,
fo r cause, fo ll owin g rev iew by the D irec to r o f Co mmunity D eve lopment.
5. Si gn #4 , as 1llu s1ra 1 rl o n Sh PPI Pl ID-7, <hall b P rPrnn<!r11c1c d n r re plac ed Th is <ign
shall no: c<ccecl I 00 squ,1rc fee t (per fa c e) in Iol a/ area and shall inclu de a
111a xi n ,u111 o f 50 sq uare fee l fo r o ff-p re mise ad veni s,ng fo r re1ail b,.sin ess 1enan1 s o f
rhe Sho ps al H am p cl e~ and Log an .
NE I G HBORHOOD MEETING SUMMARY :
u rsuan1 10 th ~ Um fled D evelop m nt Code ame ndme nt p roced ur e, lh e ap p /1 can1
condu cte d a nei~hbo rh ood m ee ti n, o n W edn esday, M arch 16, 20 1 1, p ri or to sub mi tli ng
hP Am Pndmen l ap p li ca l io n. o l ice of 1he p re-app li c ali on 111 ee l111 g was ma il ed 10 o w ners o f
p roperl y w it hi n 500 feet o f th e si l e. 1\ mee 1in g su m mary ,s allachecl (See r xhibil t\).
ITY DEl'AlffMENI' AND DIVISI ON REVIE W :•
The Ame nd ed PL 10 Plan and si l plan \VPrP rr>,;r,.ve cl l,y 1lw ri ty'< J)pve lo prn en l Rev iew
Team (O RT) on Sep l ember 1 ~, ~0 ·1 O. l denti1ied i:s~c ,s we re addr esse d by the ap pli canl and
1h e fi nal Shops at I IJrn pcle n ,rn d Lug a11 PUD A;," •1 J111 •e 11 1 I packet wa, su l.J111i1t •d 0 11 April
26, 20 1 1. Th e fi nal p lans were a ga111 rev ,e"ett v Li ly Age ncies and no t fu rther issues
were id entifi ed .
AMENDM ENT 1 OVERV I EW :
Amendrnen l 1 lo Til e Shups dt Ha111 p de11 at Lo gan wi ll change the Pe rm ia ed Princ ipa l Uses
lo allow a drive thru au to ma tic te ll er ma c hin e. (ATM ;.
Sit e Plan : Th e app li canl is propos ing l he sil e p lan :ur ,n cf men ts to i ncl u d e a d rive l hru
ATM . Th e changes l o t he site will be minima l a nd will impact le,s ti 1,rn 2,000 ,.f. uf lhe
ex,stin g 4.33 ac re site .
Landscaping: Th~ pplicant is p ropos ,n g l ~e ad d i l io n o f 6 new shru b s al 1he so u theas t area
of lhe d rive 1h ru 1\TM. This p roposed sh ru b!:Jery w ,11 be sc reen i ng fro 1n he ad li gh1 s at 1h e
,\ TM . A ll 01he r lands caping o n 1h e si1 e w il, rc 111a111.
Sigm1ge : ThP r,rornc.Prl PU D amend me n t does no t impa ct the curren t signr1ge regu lation··.
The cu rr c nl PUD allows fo r a total of ! 0 sii;11 s no t l o exceed 44 0 sq uar e fe el. !"h e
µru p ose d 1\TM kios k wi ll b e inclu de d in th e tota l nu mb er an d square foo ta ge o f all owable
,ignJge.
Pa rkin g: Th e o ri gin al PLJO provide d 239 s~«ccs for I h~ Shops at H ampden and Logan .
This cl ue, i11du de 1l1 c: S.i fewn) grucery sto re ?.s ,,ell a, the retail loca ted al the no rt h encl o f
l h e si te. I he r eta il ,i re 1101 pan o l 1he PLJD , ho w eve r. th e PLJD did req uire t ha t the parking
1s shared by !Jo t h Safew a\' ,1nd th e reta il sto res. Th e p ro pose d AT.VI d rive th ru wi ll re quirt>
1 1 pa rkings ,1 es, leav in g 228 and a to t al pa rki n g ratioo o f 4 .40 spJces pe r 1000 s.i . of
gross re ta il
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• Curren t pa rkin g requ i reme nts for re tail u ses in the ML ·B-1 zone dis tri c t wou ld require
Safew<1y and th e retai l to the nor t h to ha ve a to tal of 98 pMking spa ces.
•
Staff beli eves that an adequate nu mbe r of ret ail parki ng spaces are provided in the PUD.
SUMMARY :
The applica nt is propos ing mi nor changes tn the ex isti nc Pun , in order 10 al lmv ;i drive thru
ATM. A lthoug h there w ill b e a red uc tion of 11 pMking spac es th ere w ill no t b e a ,iegativc
impact o n the curr ent parking.
PLANNED UN IT 0EVHOl'MENT CONSIDERAT IONS :
Th e Commission mu st de termi ne 1f the modifica ti ons proposed in Arn en:1m enl 1 meet
Dis tr ict Pl.i 11 a n d Site Pl~n crit nia as es tabli shed in the PUD O rd in ance. Co r:sicl er ation ,11
1hi .; limp i~ m r1rJn onl y to tl 1r mndific ati onc; ,1rlrfrpsc;p r{ in AmPnrlmPn l I ,
PLO Dis tr ic t Plan
Th e D is tr ict Plan se ts fo rt h the zo nin g reg ul.i tio 11 s under wh 1r h the propos ed nmendmcnts
wi ll occur.
1. The PUD Dh,uic l Pl<lll i!:J, UI i~ nut in tun(ur,t1c1nu.:: wi 1h th e Di!i{riu Pl,1t1 re4uin:111 w11 t.5 ,mu
the Co m p reh ensive Plarr.
Amendmen t 1 1s 111 con l orrn ance wi th the appl icab le req uirem ents tor t he ge neral
loca ti on, arrang eme nt , ex ten t and charac te r of the deve lopm en t. The p ro posed
am en dm en ts do not alt e r th e Compre hens ive Plan ob Jec tives fo r ho u sing, c ul tu r"I
art s and bu si nes s and employmen t i dentifi ed in th e origi nal PUD .
2. All rrq u rr ed docume nu, drawings. r eferrals, reco mmendat io ns, an d approvals have been
receive d .
A ll app ropriate doc urn n ts co nce rnin g A m en dm ent 1 have been recei ved and
app rove d .
J The ruo Di,trict Pla n rs cons,s1cn t wr 1h .,doptcJ an d gc·nerall>' accepted standa rds of
developmen1 in the Cit y of En glew ood
4
Th e Am endment I Dist ri ct Pla n rem<1111 s consiste nt wi th accepted d evelo pment
standa rd s es tab li shed by the City of Englewood.
Th e PUD Dis tri ct P/1111 1s substan ually rnnsistent with the goals, obrect ives . c/es rgn
guideline!, policies and any o cher ordin,ince, law or require ment of the Cr cy.
Ame ndment 1 1s 111 confor mance wi th all o th er o rdina nce s. laws and req ui rem en ts of
tl 1PC1 ty.
4
5. W ilen 1he f'UO Ois1r,c1 /'Ian ,s w11h1n th e tnglewood Downt own Development Aut hon t y •
(tDDA) are .,, th e Plan ,s consistent wl!h t he ED DA approve d d es ig ns. pohc ies and p la ns .
No t ap plicab le.
PUD Site Pla n
Th e Sit e Plan se ts fort h th e si te pl~nninr, and des ign pa ram e te rs u nder whi ch th e pro posed
il me ndm e nt s w il l occur .
I . Th e PUD Si te Pli111 is, or 1s n o t, in co n formance w it h tl1 e 01s 11 ict P1an ,equilcmenr..,.
Ame n d me nt I es tab lishes th e arra n ge me nt, o ne nt atio n, loca ti o n, and th e build ing
e nvel o pes on the site which ar in co nfo rm an ce w ilh lh P D ist1i c1 Pl a n .
. !. All reqwr ed documents, drawings, rele•rals, re commend.a tio n ;, ancl aporovals have been
received.
All re qu ir ed s1 1e ola n m,1t e1ial s ha ve been re cei ved an d ap pr oved .
3. The PUO Site 0 liln i corisis t en t with adopt ed arid r;e 1,~r3/l y accepted st.,nd.,rds of
develo pment o f th City o f Engl ewood
1\m e ndm e nt 11 s co nsiste nt w,th dcv -l opme nt standa rds set fo rth in th e Dist ri ct Plan •
The Deve lopme nt Rev iew Tea m re,iewed th e si te pla n and de te rmin ed thill the
r ro rmal mee ts esta b lish ed Ci ty dev e lo pm en t sta nda rds .
11. The PU D 511 e /'Ian is su bs tiln tiall y c o nsi,1e11 1 w ith 11": gu,1 1,, ul.JieLlive; anc/ policies anc//u ,
any 0 1h er o rdina n ce, law o r requirem ent oi th e C11y.
The p roposed PUD Sit e Plan p res e nt Pd in AmPnrlnwn t I is 111 rn nfnr man rP with all
o ther ur dinan ces, laws and requi re ments of the Cit y.
ATTACHMENTS:
tx h,bi t A : I he Shops al H<1 m pd en and Loga n PUD An ,,2~dn1en t 1 Site Plan
Ex hi bi t [l· Ncigh b o:hoo d Meet ing Surn 111,11 y Ma rch 16, 20 1 1
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ORDrNANC E NO .
SERIES OF 20 11
BY AU TH ORITY
~Q~Cl!,, filll N.Q, 3 -=")
INTRODUC ED J'l Y COUI\C IL
MEMJ'l ER _____ _
A ORDINAN CE AP PR OV ING AMEND MENT I , TO THE PL ANNED UNIT
DEV ELOPME NT FOR TI-fE SHOPS AT HAM PDE N AN D LOG AN TO ALLOW A DRIVE
THRU AlJrOMA T IC TELLER 1ACHLN E (ATM).
\V H EREAS, the Eu glc wood City Cou 11i.:.il ap p1ovcd the Shops at H ampd en and Logan
Plann ed Un it Developme nt with the passage ofOrdrna ncc No . 44 , Se ries of 2002 : and
\Vl-fER EAS, CKE Engmc cring. Inc filed an -'pp lic atio n fo r an amendmen t to th e Shops at
Hamp den an d Loga n J>lJ D; and
\VI IER E:\S , the p1o pO)cd amendmen t wo llld chJngc Lh c Pcnn.itt cd Pn11cip1'1 Uses 10 ,1l low a
drive thru aut omatic teller ma chin e (A TM ); and
\VJ·LEREAS. th e Englewoo d Plann mg and Zo ning Conm1i ss ion he ld a Publi c I Ic.1ring on Jun e
• 2 1, 20 11 and reco mm ends En glewoo d City Counci l approve Amendm ent No. I :
•
NO W, THER.[FOR.E, IJ E rr ORJ)AlNED DY T II E C IT Y COUNCIL Or TII [ C IT Y o r
ENG LE WO OD, COLORADO, TH AT :
Section I. Th e Eng lc\l,ood Cit y Co un cil fmd s that all requi red documen ts, drawin gs. refe rrals.
recommcn da uons and approval s have be en rece ived .
Sec tion 2. The Cng lcY.OOd Cit y Coun cil find s 1hat the P.U.D. s ite plan is con s istent wi th adop ted
and ge nera ll y acc epte d standa rd s of de ve lopment within th e City.
Scc t1 011 3. ll1c P.U .D . sit e plan is sub s1a1111 ,1lly co11 ~is te n1 with the goals, o bjective s and po li c ies
an d/or any Olh1:r ord in ance, law m rcq uircm crH of the C11 y.
Sc:cti~m 4. Tl1e Cit y Cu um.:i l ur th e City uf Englewood , Co lo1c1J o he reby app1 ovcs th e
Am endm ent No I to 1he Shops al Hampden ar.d l..o~an Plann ed Unu De, elo pmcnt ; att ache d heret o
as Exhibit A.
S,!!_c ti on 5. Th e Amendment will cha nge th e Pcm1i tt cd Pri ncipa l Uses to all ow a drive thru
aut omati c tell er maclunc (A TM ).
ln troducec. read in fu ll . and passed on fi rst rea ding on th e 18th day of July, 2011.
Publ isht.u by Titl e as a 8 1\1 fo r aH Ord inan ce in the.: Cit y's o ffi cia l new spap er un the 22 n<l Ja y uf
Jul y. 20 1 I.
Publ ,shcd as n Bill fo r an Ordinan ce on Lhc C11y 's oflicial website bc gmnmg on 1hc 20"" day of •
J u ly, 20 11 fo r 1hin y (30) day s.
fames K \Voodw.1rd, Mayo r
1\1,EST:
Lo ucrish ,a A . Elli s, C i1y C le rk
1, Lo ue n shia I\. Ellis, Ci1y C lerk of 1hc C 11 y o f Engle wood , Co lo rado , hereby ee ni fy 1h0 1 the
abo ve llld fore goi ng is a tru e copy of a Bill for an Ordinan ce, introduced, rc.,d in fu ll, and pa~s cd un
\irsi rcadm g o n lhc I 8 1h day ol Ju ly, 20 11 .
Lo uc ri slu a A. Ell is
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TH SHOPS AT HAMPDEN AND LOGAN PUD -IST AMEND MENT
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NOTIFICAT ION 7 0 T HE L OCAL JUR ISDICTIO N
CHIEF EXEC UTIVE O FFI CER
20 ·11 LOW -INCOME HOUSING TAX CREDIT PROG RAM
July 7 , 20 11
Mayor Ji m Woodward
City of Eng lewood
1000 Englewood Parkwa y
Engl ewood , CO 801 10
Re: Mu ra ls of Englewood
Dear Honora bl e Woodward :
RE e .EI VEO
JU ~ I I 2uil
CITY MANAliEl!'S OFFl(,i
(tjOIEWOOD, CO
T he Colorado Housi ng and Fin ance Autho rit y (C H FA) 1s , by
executive orde r of Govern or Ritter, adm inistrat or of th e Fe deral
Low-Inco me Hous ing Tax Credit Program (LI HT C) in Colorado .
The LI HTC program wa s cre at ed by the 1 986 Tax Reform Act to
encourage the produ ct ion and preservation of affordabl e ren tal
ho using. Th~ LI HT C is a ten -y ea r fed e ral in co me t ax credit
available to owne rs of low-inco me hou si ng who co mm it to
keeping the unit s' re nt and income restricted for a minimum of
15 yea rs.
By la"N, CHFA is required to notify the ch ief ex ecuti ve offi ce r of
th e loca l ju risdic tio n whe re a LI HTC proj ect is be in g pro posed
fo1 th e purp ose of prov id ing an opportunity for comr.,e nt on th e
proposed project. We wou ld app recia te you r ass ist an ce in th is
'llatte r .
Please provid e us with your com ments on t he att ached form,
atta ch a ny additi onal informati on, a nd sign and retu rn th e fo rm
t o ou r office as soo n as possible.
Sin cere ly,
Gla-:~~
Pau la K. Ha rr iso n
Ta x Credit Offi ce r
NOTIFICATION TO THF. I OCA I JUR ISDICTION
Project N a m e :
P roject Ad dre£s:
P ro ject Sponsor:
Type of Proje ct:
N umber o f Un its:
Murals of Englewood
3500 South Sherman Street, Englewood
Murals Limit ed Liabi lity Limited P~rt,iership
New Const , ~l io n
50 low-,ncomc unit:;, 50 tot:il units
1. Do you view this proposed project as being consistent with t h e de ve lopment and
preservation of the housing plan in your commun ity?
2. If proposed project is not v iewed a s consis tent wit11 loca l housing needs an d
prio rit ies, p lease expla in why.
'.l OthP.r r.n111 1m,nts :
S igna ture Title
Pri nt N ame
Return this po rt ion to :
CHFA, Atte ntion : Pau la K. Harrison, Ta x Cred it Of1icer
198 1 Blake Street, Denver , CO 80202
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PROPOS ED. DEVELOPM EN T
Th e Munis ilt Englewood ('1Munls'')
3)00 So uih Sherman Strccl
Englewood, C o locado
DEVELOPER
[,,,c rwood D cvc-l opm l'nt. LLC
ARCHITECT
P1r 1k h Slt!ven s Iv c.h it c:c u
PROJEC T DESCRIPTION
ln tcrcmngly, Evuwood Devcloprne11t was introd uced lO the C ity o f Engl ew ood via .¬hcr "like" project
we are worki nf on In W cmninster, Colorad o. Afte r hearing o f our involve m ent in W es:m1nstcr , the
C,cy of 'E ngl ewood ccnt.:1ct cd u s regard ing potential dcv clopn1c nt o ppo rtunltlm avaitaUlc i11 tl 1ei r
commun u;y W r q111 ck ly ide nti fied th e property lo ca ted at l SOO South Sherman Street as a p~,r (i r-1
red cvclo pmenl site for the Chy. The s,tc, loc.atcd at th e co rner of Sollc.h Sh e rman Street an r, Eas t
Hamp:i c n Ave nue , acu as a ga roway co the city and to the sprawling mc d1c::iJ ca mpus e:~1 9f,S.v,~~h ilnd
C_r~ig Hos pitals . It cu rre ntl y sits In a sat e of blight. with a fr ee standi ng three-sto ry dil a.pic'it!ti b uilding -
mos t recen tly occ upie d ~y th e C:ngtcwood Muonic Lo dge -w hich w ill have t o be d~m o lis! ~ pnor to the
co mrrenccmc.nt of const rUCtion : Everwood Deve lopme nt offi ci ally obca incd s t e co ntr ol c f the 'parcel in
Apri l 20 I I vi a p:.,rch as.c/op!io n . .1 gn:emc11t.
Evcrwcod bcli cves su cc es sful p;i ftn er..hi p~ begin with co n1111 ulli-:ac.ion . To that cxtcn~ we have had
nu merous mccongs wi th the C ity of Englewood rcg.n fmg o ur vision for t he site, th e scar ,dards of
dcve lopme nr e,cp e ct.e d by the cl ty, whilt h .1ll 0wc.d u n der current zoning r ogu l.ttio ns, a.n•, an y po t:Qnti:,.I
rn.sourcc s the City of Englewoo d might be ab le to provide to the proj ect.
The cv rrca:nt desi gn of dm project reflcc ~ o ur discu ssions w ith the city. lt ad hr,.::s to th e cx.iscing ~o ni ng
co de, whi ch mr~l ns NO FU RTHER PUBUC .HEAR!NGS OR AP 0 ?.C 1•
1
..... ~:; .. , -= 11t:.eded to move fo rwar J with th e
project if it is su cccuful in obt.1ining eve credits. Ill ,:.iditio n. w e ha ve alre ad y l!n gaged a prov·_n
an .. hitectural fi rm in Parikh Stevt. 1~, il nd al so .a hic:,(11,' cxp!!rien ccd civil engi neer in Atwood Asso cia tes, to
begin worklng wlrh the cil y o n -:r uc1al de,:gn fr.a cur e!. ::uch u layout anrt -.torm w.n cr dr...c nt ion, i he
proje::t formally su bmitted for Prch mi nary S1 •e Plan review in early June, an d on June? I" th e developmen t
team me t with :he c•cy co rormally go throu.(h l11c: pr el1rt111uy r eview. Thi~ i~ a 1.mi a Jo proccs,; in whir-ha
rep resen ta ti ve fr o m each of th e City's m:ii11 dcp:u-rmer.ts (fir e, public works, poUcr .. parks, etc..) attends to
provi:fo fe<!'d back to the development t.ear 1. Thi s fe edba ck has b c ci'\ lmplemcnU'J in to t h e plans whic h
a~ sub mitted as part of th is pro1cc c. Oilie r than forma l si te plan appro v;i.l (wh:r.h 1s adm in istrative) an d
sec u ri ng a building permit. th is pro1ect fr om a go vernm ental appro'lill p, occss ,s "rc ;id y to pr~CC!ed''.
The proposed project will bo I 00¼ aff Jrdable (sec un it mix and rents bc!o• 1) and in d ude SO re nal
apanmcm:. and 6,600 sq ui\rc feet of ncdic:i l officC?/rcuil ,p:'tce Th e, rv·oi<'.:c will be fo ur (4) st ories of
new wood-fram e consU'\lction il fl.;,. roof and c. va riL-d exterior bt;adc usi ,g masonry. e liss. fi ber cament
s1dmi . an d archi tcct ur.11 rncc.ab.
Proj ec t fe at ures inclut4 ~ on-s1tc management. il commu r11ly ,-oon\ cot l•n and poc ket p~k. bike scor.igc
and a sec11 ,. .. :. .. cess entn.nce system . U,•i t imeniti cs mcludc ilir condi;io ning. in-u ni t w...s her & dryers,
,n1n 1-bl ind s, o.rpet. a co Jt clos ~t. rcfrige ntor. n ovc, dtshw:uhcr and ::arbagc d1spos a.h . Unit fi nishes will
be of hig h quality a nd durability and ind ude sui::h unique :C.atu rcs 3.i g ·;u,1te counlcrt.Ops and low-f1ow
plumbing ~x cures.
0002094 (24) , J
fhe sit e not only has high volume lrilffic and c,c ::cllc nt vii:ibU\ty, but It is illsn in clo se proxim ity to public
tra11sporc..1 tlon, employment o p port.uni tit:!., ,cr"'li cc,, md commu nity faci li tie11; Therefore, the locatio n Is
idea l fo r both co mmercial and rcs1tlentlal tenam,-.
Transportation
The C i:y o f Engl ewoor1 provldos a frr.c "cir cula tor" ~h utclc c;.ll cd, art, h:l s e)(cceded r idership
O)(poc t :,tlo n~ ,.in c@ It hezan oporating In Soptombcr of 20 04 . Th l'i free 1;t-,utdc trrnsports rld ors to 19 SlOps
ccrmcc:.ing Ci tyC,..ntP.r Englewo od. bus ln,ss~s In downtown Englew ood. and the medical hcil 1dcs 1n and
no:ir Craig l-losplul and Swcd·1 sh Medlc al Ce nter. The ~h uttlcs run evcr1 fiilee n mi nu:cs. i"horc ts an
cxht lrt g :top loca tP.d on Shrrman Srr oct imme dia tely In fro nt of t.he proposed "Mural~" pri;;ect The
sliutdo rot..;" lnclu dos :1n mnov:.rNe p\J~l k art prolcc t th :i t plac ed sculptures dt most of the shutl.l.:i stop~.
T!ie mi\jodlr oi •he artwork is nffored for ~ale wit h the City kocping a portion of tho proceeds fr om any
sale . The sh cdo Is ~·,ndclJ by the Rcilon :i l Tr a:uporution Dist ric t (RTD) and the City of Englew ood (see
l!11do5c d route ml'lp). 7".,o or1 3.hO inr.l11do~ a 1top Jt the Clt yConcer En,!lowood Li ght Ra \, Sr..itbn which
•rm·ldc s linkage: to dow nlo ...... ·:": n.:,,,nm1 The art stop Is also i\ ro1,utl r 11 TD stop fa,· pubitc b is routes
111 hnd t/35,
Employment I Sr.rv lc e,
~~al.Qinlli
l::.ng'owood1s larges t omployor. Swcdid1 Medial Conter, a pare of Hcalt hOno, ts lnt crnatlona ll y rocoK11l1:e<l
for Its: m edlcR I ca ro. Swedish Is a 36 8 bed acute ca re ho spita l itn d gen eral ca ro fa cl llty , wld1 a no uro tra uma
cencP r, \.Yom~n Se rvices, .\nd Chlldren's Health Servic es . Swc:dl &h ls al~o known for Its strok0 progni m as
i. trc~t s more scrokos than an y och ur hosplul in Colorado. Rolatad programs Include ouc patlent surgical
fa d ll tl es , orthopedics, o ncolo,ey an d cardiovasc ular med icine . (Swedl1h Is 0. I 5 mllos from "Murals ")
D.itll:J:12.1pJgl
Si nce I ~56, Cra ig Hospltal li as spccialiud In helping splnl'II co rd :i.nd br:iin ln)ury p:alcnts res11mc quality
li ves . This BO-bed facility, loatcd In Englewood, is known around the wo rl d for its excellcnrA In thr:
treatment of splnal cord an d br-.a1 n ln lury patie nts . Craig emp has izes a b:i 1an c:ed, tomprohan ~lvc , anc1
perso nalt zad .1ppro:ac:h to trci\lmcmt. focus \ng on bolh the phy,lc:al and psyc hologi cal wa ll-being of the
pa tie nt. (Craig Hospital IS: 0.45 ml/es from "Murals")
1$.alsec.J'..crma=
K;1i scr offers ou cpatlent haalth caro sorvlces , lncl ud !ng: Internal mcdldnc, ped 1;iulcs, famll y prac tice,
l!'lboracory, radiology, dermatology. speech therapy, tr:i uma, all ergy, optomeuy, opt ica l dl~p ensing and an
on-site pha rmacy . {Kaber is-1.0 mltai from "Murals")
Thc. lo cition o f the pr o posed ''Mural s" project is seco nd to non e wh.c h will cn!lure a project drat l!.
fe ldble for tht~ long term a1"1d ln tho s.hort term 'The Mu rals " w\11 co ntinue th e rcna is.u nca currencly .
taking pl:1 cc within Eng!ewood.
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DEVE_LOPMENT ST~TEGY
The sile conuln s a chrcc stery bu ild!ng thu wlll have to be dcmo~shed prior to construction. The
surrounding land uses arc as fo llows :
J ,,J '
o N orth : Var ious Ml?<l1col Offi ce
o So\Jth: S~fc~~Y. Gr o·c·ery Sc.o re
o. E>.<c Medical Offi c'c Build ing and ~c ... ,1
o ·west:. vil~o~S <;o'mnier cial and Rctti l Uses
The !lite c~1rrt:m.ly hold.s " ;,MUB I zoning dc!:ign:u i c n. Th is 7 ning li:-n dli. icself well to our vision. The
Muni s at E,;giew 01J d wil l consist of four (3 ) stories o f residential rcn0I hous ing above o ne (I) sto ry p f
medi c.al officelrcall ror a coca ! o( fo ur (4) stories.
Altho~gh the current ionlng allows for more unlr.s and rea.1 1 sp;jCC the n we M"C c urrcndy progr.u.1101 \ng.
our plan is derived fr om iiimlY7ine the potencfal financi ng cools ava llab!e to l!S al ong with market demand .
We have determined th e c ~o nomic break point is reach ed at fi fty 00) uniu when usi ng convencio nJ I debt
(i nan cinJ! pa ired with equity gen erated by 9% low incor,.e housing a x c~ri:fit s.
A s mcn t1 oncd the dcvo lo prnent will co ns 1St o f fifty uniu compo)t:i.J o1.) fol lows·
Unit T ype
IBP.
2BP.
J BR
I BP.
2BP.
JSR
1/ol DU
I
12
17
I I
Proposed Net Monthly
Contract Rent Per Uni t
S550
$65 5
$75 1
$696
S8l I
$95 4
Ren t limit Inc ome Lim·c
40% 40%
40% 40%
~0% 40%
50% 60%
50% 60%
50% 60%
!; ·;l i!!;l;,):i;}(~;:}l:.\;:-;?;:!~!¥st;;f \1i~~;,~I::~j)j;/):i{i:ii :t:;:;;1j
T hi i w!II Uc a u uc mixcd -in co n·c projccL Cl.f"tOdng r ents at 3 ~riecy of rc1t levels to meet che housi ng
need s of the di vc:-s c demograp hic that surround,; Ul e si te.
The fir st floor o f the projccr will consist of approximiltcly 6,600 square feet o f medic al offi ce/retail space
(sec site plan for la yout). Wci'havc -alrcady begun worlong with a highly cx perie ncOO commcrc1a\ real
estate brokr:r with t ie!; to bodl Sw cdi!;h il.nd Cra ig Hospir.tl~ with the intention of prr.-le:asing th e
commercial spa co for medical offi ce use. Thi s wo ukl provide a much needed scr1ict! both to resid ents
and to the communrcy, whic h h.1s seen li ttl e "new " medic.ti oUlcc ~µac:c construct ed over t he previo us ten
ye.ars .
FI NAN C IAL ANALYSI S
Beca use of the cu rrent state o f both the e quity and dc~n mar kcu i nd bca use o f th e compctJ ti\'cncss of
9% low-tn co rne housing cax crn<.Hr.s, it wu realized to make thi s project " rea lity 1c wou'd ta ke subsc..:mtial
cooperation from poten tial GAP fund ing so urces.
lnclu~ion of tho pro,c ct sources of fu nds listed bolow stems from posi Livo discussions w1 th the Colondo
Ocpa rt n u•nt or Local AHaln (0 OLA). In addition, we ha11e talked Lo multiple ti\X c.r cdil investo rs and fe el
confi dcn L i, obtai ning 90 + ccn a per dohr of cax crcd lu .
Las tly, t his proje ct doc s NOT re ly on ony Inc ome ga ncrotcd by t he co mm o n:lul co,n p on on t in
orde r to be succcnful. N ci d,c r atf orda.blc housing lenders. nor Wt. cn.·dit ~ndic1tor:£ po ssess mu ch ol
:i.r, :t ppetitc fe r mix ad -usc dcvcl opment. Hnwe11er, .t-.. mentloned previously , zo,,;ng rcgul :i ti om roquirod
the \nclu slon of :i rct.llll offi ce co mpone nt. a, is comm on wit h most urb:rn infill si tes In prir;1e loc.t tlons
Lod:'I ~. \f needed, we could re plat and c.ondo out the co mm cn:ia\ ,pa c11. However , the pror.ess of d.)ln g
~o Is time cons uming and wouk! o nly add moro co~t to tho project. lnstc.1 d, w e will use il "Ma ster Lt:?ue"
svuctur c, and by not relying on co mmercial revcnut!' rhis nllrnln n cs an y risk i\~sociated w ith this ty pe of
ri11 ,111dng str uc tu re jho uld thoro he an Iss ue le;ulnz th"I commc.r ci al space. Howeve r, the m;1rkct studt
shows demand fo r t his sp-...ce and o nro leased, tho commorcl nl Income go."lo ratc d will pro'ii dc an :m nr.t.ivc
up~ldo t o th e projecL
F-rom 0 111· cll ,cu,slon wi th the ,1b ovo m~ntlonod pa rties, we h~vc prepared th o followlng Sources and Uses.
t,ca t cmcnt:
~-l=fiji)gifr,1@i1:&M.~·)W]i~'lln], IIH"f,lf~!9-lli'li,_QJ.~,~g1
N;1rnc of Sou rce Amo um Per Unit ---
Co11vr.nr.lon al Fl nt Mo l"t8.1f0 ((;~n-$1 ,9 71,,000 $3 9.48 0
,.J UD) -
:;y ndicatlon Proc.codr.* $9,2 17,438 $1 84 ,J ~B
Sute D OLA HOME Fun ds $450,0 00 $9,000
----Defo rrcd Develo per Fee $61,462 2.84 ~
TOTAL $1 1,70 2,900 S2 34 ,0S 8tt
.,., J'h c Per Un t Cost. l11cludt:!> ..:us t or t he commcrd~I ~?lCQ a,;; we ll. S•J btr:i ctln a 0111 thn cos t'-:usod:ttcd
w ith t h e co:nmc:rdal s1;a co , the Pt!r U n it Co:.t o r tho ro,l dont"al componcmt i-. $2 15 ,783 . Tho commercial
component w ill be fu nded with Fi~t Mortgiga procnerit No ux credit eq uity will be u1.ed to fu nd
commcr cla l cct:t.!;.
PROJECT ARCHITECTURAL
Evo rw o ort Oove lo pm e nt I~ workln~ wi t h local fi rm Pa ri kh Steve ns Architt:cts . Fr om ex pe rie nce. wo know
t he hnporu.nco of having a. local archit ect thu Is not only fam iliar with city codes an d proces ses, but als.o
unde rsta nds ch c loc.l.l history ;ind archltec cural style Parik h Stovcns hu bocn In volv ed in the design and
dc11o lo pment of si m'lar pralccts In terms of both ty pe and sco po. The, havo worked with fo r-profi t and
n o n-proOt dovc!opor s, In additi on co co r p o rati o ns an d govc,rn manul agonc lcs.
Gi ve n t he lo ng and s.to rlcd his tory of Engluw ood it Is hnµoru.nt that we lncorpor.1te c lcm cnu of tho p1st
wi th the pro mi se of t he future. Our prc llm ln1.ry dr.1wlnr,s show a conl cmpor:iry urba n design whlch
hlghllghts Englewood's su·ong "art" scene. Howcvor, the Oty of Englewoo d also h:ts a unique hh tory
which Includ es mining and av iadon. W e hope to lncorpor.ue th is rich 1-ilttory lnr.o th u fi na l de sign as we ll.
V\'c have narrowed in on :J co nce pt a nC d1•slen comp.ulblc v.ith the area. We arc also cxplor\n~
sustru n:i.bl c ;in d ene rgy cfici~nt fo.it1 1rru. 'N e currently pl.in to 1ncorportte th e fo ll owi ng "grocn ''
~tntegio s.
Redevdop mcnt of an ur ban site
Utili7P site with easy acces s t o public rrans porado n
Pre.ven t poll ution from construetton acti viti es
Providr at least 20% land scap ed open space
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Provide c n h:mccd nom'I water qualrcy and d~m io n systems
Use a hlJh reflca.ance roofing matc ri ;i l for :it le.an 75 ¾ Of t he roof are.a
Preve nt light potlu tlon .. '·
Provi de water eHki!!nt land scap ing
Use water cffici~n't p!u mb ng fl xtu rcs
Use energy cffi~icnt ligh t lng a'nd HVAC fDCtures
• '• Pr e'lcnt usc ·of CF.C base d rc fdgcr,1nu
U:.c r cCy"cl c·d ·~o nte[lt in building matcrl.ils
Use rC!gi6 na 1J y, ma ~u fa ctu rcd _bui lding materia'.s
u s'f! ri pidly r cncw.iblo b u \ding m :u er i:i.ls
Use FSC certi fi ed wood
Provide a well sc i!.lcd e nvel ope for :he bui h.J ing
~ Pro vict C ranlp1e .natu~I ve ntilati on & lrght
' ·•tj ~(! ·1ow:.Ciniiti ng pi ints, adhesives & s~lant!.
lJS~'iOw'.(';.,i~ti .ig"eai-pcr.:; a nd ,~riri bcr pro d uc t._,
Provide cover ed storage fo r th e o cc up ;m c's bicy cles
Pro'fidc recycling for occupants
It Is imporcam to tu .ve a pro ject that nol onl y has signlll cant c:ur b .1 ppt!411 but ~so tu s a la yout th;it is
fu ncti o na l and practical :oday and in the yt!a r s to come. As a r esult of pos ,tivi) foedba.ck. we arc conf,dcn L
t hat the design 1!i h i?adcd in the right direction and will achi ev e these goal s .
LONG TE RM VISION --------
Evcrwood Development does no : view The Mu ra ls i t En gle woo d a:s a "o ne--o ff " pro iea: Our
organ i:ati on has a ros ume or experien ce totaling over I 0.0 00 units d evelo pe d an dior consrructed and a
combined 70 t-years in the produc:tior1 of multifamil y ho using :.hroughout the cou ntry. We are committed
m a co nun ued pr ese nce in the S1.,1te of Co lo n.do and look t o becoming a long tcmi partner In creati on o f
afforda bl e housi ng opportu nities to rhe many i:eo ple who need th em. To th .u extent, we will co ntin ue
working In a coo pt!rath·c ma n ner wi th the lende r s, lnvcswrs, age ucles, cltit:."\ an d neigh'co rhoods with
which we d o bus lr.css .
PR0l'OSED PROJECT T EAM
DEV ELOPER & GE NERAL PARTNER: Evcrwood DeYelopmenr, LLC
T1 1e savvy d c11 clopmcnc p3rtners at Everwood Dcvclopmt!n t have a hlscory of cr eating projects cha t wo rk.
Thcso prujcLl\ iS'ch..ide apartm ents, supportive housl nei hlstoric prC!scrv.uion , mixed-use, and ln-fl\l slng\e
tamil)' h omes. Cr eating liu ka ges between ~rtncrc. the development tAam mainta ins ,1osltlve r elatio nsnlps
with eq uity p;inners :rnd clcy and )tal.u lea ders. How do we mUe It work? We fnr.u:; on quallty and
su:.t'l inable de signs that exc eed expecci.tlons and r cJi;uk in a posit.Ne osh-flow . In addition, wo p;i y
aucnclo n co meeting community needs such as historic pn~scrvatlon, preserving neighborhood lcg-a clc,,
ml"<cd-u se, l1nk;iees to !.Crviccs and transportation, neighborhood stabilization, social sr.rvi:C!s and grc1?.n
pr ;act\ces.
Duri ng the co nst ruction process. each pi,rc nc r dosoly monltoro; costs to bring pro jP.Ct s ln on time and on
budget. A brold r:1ngc o f oxporlo nco al ~o enables flach pnrt.no r t o m:aximize t h n enti r e rril ckagc ;ind
nuxhn!zc C!qulty . CollectJvcly, the Ev,~rw ood dcvo!opmont pi\rtners havo dove lopgd ove r $600 millio n
do\br!. i n Minnesota ;u,d natlo11.1 ll y. (Plca sa sec ;itt:0.chad Dovolo pur Pro Olo).
3550 Lab o re Road, Su ite 10
Sai nt Paul, MN 55 110
65 l-787-40 12 / =~!QpJJ.lfilW'2!)!
Key Contacts:
Ry:in S:1 llor, Pi!rtn or
612-S0 0 -4627 / mn@s>.l'O.=.!ll:o.l!llmn=
U. 1r. Soller w/11 be r'1 e' lead contact • olnt for 1c devefof1ment 1eam
David Dye
61 l.-74 7-1318 / ru!l'.~@evcrw oodcompalll'--'2fil
Mi\rv Kouk
6 S I -7 8 7 -0 68 7 / ~~Q.!Jli,amw;nm
ARCHITECT: Pon kh Steve ns Arc hhacu
Pari kh SLcvens Archltcccs is J Donvcr fi rm spccialiri ng In .irchiwc.:ture, urban planning and interior dc~ign.
Wo. servi ce an exumsive ll 5t of cli~nts rangin g from homeowners to dcvelo1>ers t o r..< .. >r.,K>rilli ons to no n-
proflt and govcrnmemal o rga nlrat.ions. Pit rlkh Stevens dd llh.1 ll y manages the ulents of all the dcil&n and
l>u\l d1ng proce~s pbye rs . wh\lQ m1rturlne th~ lnvol-vemcnt ::>f It s cl ients :hrough the planning, design, and
constru c.tion phases.
Parikh Stcvcm hH rece ntly been cenlflt!d as MWF\E , DBE. :ind SBt. by th o City of Dr,twP.r and )t:a.c of
Colorado.
3 ◄57 ~i n t,sby Court
Suite 209
Denver, CO 80216
303-825~1595 I www .puikhstevens.com
K.ey Contacts:
Har sh Parikh, Prin:1p al
303-825-2595 I harsh@par ikh,tevcns.com
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n-tE MURALS 0 6 .23 · 1
A .lN:J, 3R.:J ~ 4 ·•--...1 l"l;,,.0CA at_,\.'-.';
':: 6 0
THE r'VRALS 06 23 11
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Scheme -STATS
Unit Ml•
l BR Uni t 2 BR Un 1t 3 BR Unit Totals
Gro un d Floor ·-1 2 2 s
Second Floor 5 6 4 15 ·-
Th ird Floor 5 6 I, 15
Fa urt, Floor 5 6 4 15
To tals lh 20 14 so
Pa,1-.ine Requ lrc m cm l~
Us e Qntv Sta ll s pe r Stalls Reqd
1 beoroom units 16 1.5 l•
2 beoroom unit s 20 l .5 30 • 3 Sedroom u nit ;; 14 2 1.R
Medi ca l Offic!': 6600 300 2]
To tal 104
Other Stats
Ion Street Parking Spaces 107
Bu il ding Storie! 4
i.:B.::u::.:lld:cin.:,Sc.:G::.:f.:.ll:__ ____ ..L_'65 ,000 st
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h'l.:."f-'[f£SEN7..;..4 Tl \'£ :JN /1 f-'1./.N.5
ltl J"\ •IMl!.-1, I '<'V>I
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R£?R£SEN!fI[\IE UNIT PLANS
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COUNCIL CO MM U N I CA TI ON
Date : Age nd a Item : I Subj ect:
Ju ly 10,201 I c,r.-A J thori za tion to co mmence legal ---i action in the matter oi t he eviction aI
410 1 Sou th Cherokee Str eet
Initiat ed By: St aff So u rce:
Community D eve lopment Departmen t Janet G rimm ett , H ousin g Fin anc e Specialis t
H aro ld I. Stilt, Scnio, Planne r
RE COMMEN DED ACT ION
Sta ff requ es ts th at Coun cil ap prove a moti on au th oriz ing th e City An o rn ey to take al l necessary
lega l ac tion to eff0 r l the evict;on n f all r ersnns includi n g any and all person,1I property ill ega lly
possess ing th e Ci ty owned p roperty loc ated at 4 10 1 South Chero kee Sl ree t (Lo ts 4 5-4 6, Block 20,
Jt1Lk:,u n·~ Broctdw ,1y Heigh ts.)
BACKGROUND, ANALYS IS, AN D ALTE RNAT IVES ID EN TIF IED
On Apri l 26, 20 11, the Commu nity D evelopme nt Department th rough Pr oj ec t Rebu ild, Ihe
Neighborhoo d Stab iliza ti on program, redeeme d 410 I So uth Chero kee Street from th e Publi c
Tru stee thr ough the Pub li c Sale process .
Th e Public Sale "as se t fo 1 March 30, 20 11. The property was so ld to The Buy-O ut Companv, LL LP. As
the o nly juni or li en holder. th e Ci ty uf Englewood filed aII Inten t to Re deem w ith th e Public Trus t ee 's
Office on April 7, 2011. On Ap ril 15, 20 11 , th e Publ ic Trus tee no tified the Ci ty o f the April 26, 2011
redemptio n dea dlin e and th e required redempt ion amount. A wi re transfe r fr o m th e Cit)' ISP ac co unt
in that a,11 o u11t was se nt to th e Pu blic Trustee's O ffi ce on April 25, 20 11 On Arril 26 ,20 1 I ,
Commun ity D eve lo pm ent sl aff re ques ted th e Publ ic Trus1ee 's office is sue a deed, in the name of the
City of En glewood-Hous in g Reha bi litati on Fu nd fo r th is prop,•rty. O n April 28, 2011 . th e Pub lic Truste e
elec tronica ll y fi led and reco rd ed ihe deed at Recep ti o n #D 1039769.
Sin ce the iss u~mce of the Publ 1..: Tru stee deed for '1 I 0 1 South Chero kee Str ee t, th e form er o,..,•ne r has
co ntin ued to occupy the property . D espi te repea ted attempts to co nt act th e for m e 1 owne r, they ha ve
fai led to vaca te the pr operty. The fina l recou rse ior the City Is to 1n1ti aIe ev icti o n th ro ugh 1he 1\rapaho e
Co unty Co urt.
FINANC IAL IMPACT
All cos ts associated \\ith thi s legal ac tion will be rei mbursed by SP funds .