The URL can be used to link to this page

Home My WebLink About2011-10-03 (Regular) Meeting Agenda PacketOc:;lobctJ,20 11 Renul;ar Cit\ Counc il Y "unn Ordinance# Resolutton # Regula r C it y Counc il M eeting October 3 , 20 11 ~%.?-'>1 ✓✓ ,;tf~ria6.87 ENGLEWOOD CITY COUNCIL ENGLEWOOD , ARAPAHOE COUNTY , COLORADO Regular Session Oc tober 3, 2011 A pe rmanent se t of these minutes and the audio are maintained 1n the City Clerks Office M inu tes and s1 ream ,nq audios are also avai lab le on the web at http //www englewoodgov erg/Index as@12agc=999 Call to Order The regu lar meeu ng c l the Englewood C it y Counc il was call ed to order by Mayor Woo dwa rd at 7 30 pm 7 Invocation The mvoca t1on wa s give n by Co uncil M ember Mccaslin 3 Pledge of Allegiance I he Pledg e of Alleg ian ce was led by Co uncil Me mber Mccaslin 4 Roll Call P resent . Abse nt A qu orum was rrf'!.e nl Counc il M embe rs Jetterson , O lso n, Penn , G1lh t, M cC n sh n , W ilso n, Woodward Non e Also pr ese nt C.:ty Manager Sears City Attorney Brotz man Depu ty C1:y Manager Flaherty City Clerk Ell is De puty C11y Clerk Bu sh Muni cipal Court Judge Atencio Direclor Gry glew 1cz. Finance and Admm1stra t1ve Se rvi ces D11ec tor White , Commuo1ty Development 1J11cctor F~nda Ut 1t111es Cou rt Adminis trat or Woll e Hou sin g Fin a nce Spcc,ohst G rimmett , Comm unit y De vel opment Deputy Chief of Police Sa nchez Consider ation of Minutes of Pre vi ous So ss ion (a) COUNC IL MEMBER GILLIT MOVED, AND COUNCIL MEMBER MCCASLIN SECONDED , TO APPROVE THE MINUTES OF THE REGULAR CITY COUNC IL MEETING OF SEPTEMBER 19, 201 1 . Vote results : Ay es Cou nci l 1'iem be rs Pe nn. McCashn . Wil so n, Woodwa rd. Jellerson , Olson, G1lh l Nays None Mah on earned 6 Re cognition of Sc heduled Public Comm ent Th ere were no schedu led v1s1 tors Rec ogn iti o n of Un scheduled Public Co m me nt Englewood City Counci l O ctober 3, 2011 P•ge 2 (a) Doug Cohn, an Eng ewood res iden t, nformed th ose present abou t the candi date dcbalc at M oe's Ba,-8 -Oue on Tuesday Oclober 4 2011 He also mentioned that next week 1s the RV r oru m, but he was uncenaIn as to th e spec1 f1c de tails regarding the event. Counc il Re sponse iO Pu bl ic Comme nt. M ayor Woodward clari fied tha t the forum w,I1 be on Wednesday , October 12. 20 11 Doors w ill open nt 6"30 pm and lhe fo rum Is to beg ,n at 7 ·00 pm II will be held in the Com munity Room lnformat 1on is on the Ci ty's webs ite Mayo r Woodward commen ted on the ECOG candidate debate se t for tomcrrow nigh t 8. Communications , Proclamations and Appointments (a) An emai l from Tren t Lin o a,.nouncI ng his resIgnallo n from th e Alliance fo r Commerce In En glewoo d wa s considered COUNCIL MEMBER JEFFERSON MOVEO , AND COUN ,:IL MEMBER WILSON SECONDEO , TO ACCEPT THE RESIGNATION FROM TREMT UNO FROM THE ALLIANCE FOR COMMERCE IN ENGLEWOOD. Vote results : Mouon earned (b) considered Av es Counci l Members Penn , McCa shn. Wilson . W oodwa rd . Jefferso n , Olson G1lh l Nays None A 1eso lull on appo111 tm g \"J ayne On ktey to the En glewood Wa le r and Sewe, Board w.:1 s COUNC IL MEMBER WILSON Ml",VED , AND COUN CIL MEMBER McCASUN SECONDED , TO APPROVE fHE APPOIN TMEN T OF WAYNE OAKLEY TO THE ENGLEWOOD WATER A-ND SFWER BOARD - RESOLUTION NO. 00 SERIES OF 2011 . Hl::~OLU I IO N NO 80, ~ERIE S OF 2011 A RE SO LU TI ON AP POINTING WAYNE OAK L EY TO T HE WATE R A ND SEWER BOAR D FOR TH E CITY OF EN GLEWOOD , COLORADO Vote results : M o h.in ca rri ed (c) co nsidered Ay es · Co unci l Members Penn , Mccaslin. Wilson, W oodward , Jefferson. Olson G1 lhl Nay s Nooe A resoluuor appointing Kell s Waggoner to th e [ngle w ood 1Na ter an d S ewer Ooard was CO UNCIL MEMBER WILSON MOVED , AND COUNCIL MEMBER PENN SECONDED , TO APPROVE THE APPOINTMENT OF KELLS WAGGONER TO THE ENGLEWOOD WATER AND SEWER BOARD - RESOLUTION NO. 81 SERIES OF 2011 . RESOL UTION NO 81 SE RIES OF 2011 A R ESOLUTI ON APP OI NTING KELLS WAGGONE R TO TH WATER AND SEWER BOARD FOR THE CITY OF ENGLEWOOD COLORADO Vote results ; Ayes Council Members Penn , McCosl1n . Wilson , W ood ward , Jetterson, Olson G 1ll1 1 .. AA ____. _________________ ---------------------- Englewood City Council Octob er 3, 2011 Pago 3 Nays None Moti on earned (d) A reso luti on crea ting a voting alternate position on the Englewood Wa ter an d Sewer Board and appo1n t1n g Jo Lay to ti ll th e posit io n was co nsidered COUNCIL MEMBER McCASLIN MOVED, AND COUN CIL MEMBER WILSON SECONDED, TO APPROVE '.:REATING A VOTING ALTERNATE POS ITION ON THE ENGLEWOOD WATER AND SEWER BOARD AND THE APPOINTMENT OF JO LAY TO TH IS POSITION -RESOLUTION NO. 82 SERIES OF 2011 . RFSOLUTION NO 8?, SERIES O F ?0 11 A RESO LUTI ON APPO IN TING JO LAY AS AN AL TE RNATE VOTI NG MEM □ER TO TII E WATCR AN D SEWER BOARD FOR THE CI TY OF ENGLEWOOD, COLORADO Vote results : Ayes · Cou ncil M embers Penn, McCas l1n . Wilson . Woodward . Je fferson, Olson , G1lh t Nays None Molton earned (e) A re so lutio n rcap pomt1ng Ma rcin G O 'Bncn n~ Associa te M uni cipal Ju dge for th e City of Englewood , Co lorado "Nas co ns1deced COUNCIL MEMBER GILLIT MOVED , AND COUNCIL MEMBER OLSON SECONDED, TO APPROVE THE RE APPO INTMENT OF MARCIA G. O'BRIEN AS AN ASSOCIATE MUN IC IPAL JUDGE FOR THE CITY OF ENG LEWOOD , COLORADO -RESOLUTION NO. 83 SE RI ES OF 2011 . R ESOLU TION NO 83, SER IE S OF 20 11 A RE SOL UTION FOR THE REAPP OI NTMENT O F MARC I A G O'BRI EN , AS ASSOC I ATE MUN ICIPAL JU DGE FOR THE CITY OF ENGLEWOOD, CO LO RADO Voto results : Ayes . Council M embers Penn . McCashn , W ilson . Woodwa rd , Jeffersor . Olson , G1ll 1l Nays None Mo tio n cameo 9 Consent Ag en da (a) Approval of Ordinances on First Readi ng fhcre were no addtuonal it ems subm itted for approval on first read ing (S ee Agend.:i II C'm 11 (a) ) COUN CIL MEMB ER WILSON MOVED , AND CO UN CIL MEMBE R PENN SEC ONDED , TO APPROVE CON SENT AGENDA ITEMS 9 (b) (i), (ii), (iii), (iv), (v) and 9 (c l (i). (b) Approva l of O rd ina nces o n Seco nd Reading (1 ) ORO IN ANCI:. NO 47, SER l l::S Ot-20 1 I (COUNCIL BILL NO 55 , INTROOUCl:.D c!Y COIINCII MFMBFR GILLI T) A N ORD INANCE AUT HOR IZ ING AN "AGREEMEN T REGARDING D[SIGN AND CONSTR UCTION or UNION AVE NU E BOAT CHUTE S SA FETY IMP ROV EMENT S" BETWEE N THE COLORADO WATER CONSERVATI ON BOARD , A DIVISION O F THE DEPAR TM EN T OF NATURA L RESOURCES OF THE STATE OF CO LORADO AND THE CITY OF ENG LEWOOD , COLO RADO Englewood City Council October 3, 2011 Page 4 (11 ) ORDIN A NCE NO 48 , SERIE S OF 20 11 (COU NC IL B ILL NO 56, IN TRODUCED BY COUNCIL MEMBER PENN ) AN ORD INANCE AUTHORI ZING A GRANT OF ACCESS EASEMENT TO UR BAN DRAINAGE AND FLOOD CO NTR O L DI STR ICT BY THE CITY OF EN GLEW OO D, CO LORADO PERTAININ G TO IMPR OVEME NTS OF STRUCTURES ON THE SOUTH PLATTE RIVER KNOWN AS TH E UN IO N AVEN UE BOAT C HUTE S (111) ORDINANCE NO 49, S[Rl [S or 201 1 (CO UN CI L BILL NO 58 , INTRODUCED BY COU NC IL MEMBER W ILSO N ) AN OR OINAN CF AMEN DIN G TITLE J CHAPTER 4 , OF T HF. FNGLEWOOD MUNI CIP Ai CO DE ?000 , ENTIT L ED "C ITY OF ENGLEWOOD NO NEMER GE NCY EMPLO YEES RETIREMENT PLAN AND TRUST AS AMEND ED AN D RESTATED EFFECTIVE JANU ARY I 2006" (iv) ORD IN ANCE NO 50 SERI ES OF 7.01 1 (COU NCI L BILL NO 66 , IN TR ODUCED BY COU NCIL MEMBER WILSO N ) AN OR DIN ANCE ADOPTI NG AMENDM ENT S TO 1 HE CITY O F ENGLEWOOD POLIC E OF F ICERS PENS ION PLAN DOCU MENT (THE PLAN) (vi O RD I NA NC E NO 51 , SER IES OF 20 1 1 (CO UN C I L BILI . NO. 67 , I NTRODUCED BY COUNCIL MEMBER WILSON ) AN ORD INAN CE ADOPTI NG AMENDM EN TS TO THF CITY O F ENGLEWOOD FIREFIGHTE RS PENSI ON PLA N DOCU MENT (THE PL AN) (c) Resolu l1 ons and Molions (1) RES O LU TIO N ~O 64 , SER IES OF 20 11 A RE SO LUTI ON ACCE PTING C HANG E S AND UPDAT ES TO THE C IT Y OF ENG LEWOOD 'S INVESTMENT POLICY PE R ORDI NANCE 45, SERI ES OF 1995 Vote results : Ayes Council Memb ers Pen n. Mccasli n, Wilson . Wood wa rd , Jeff erson . O lson . G1lhl Nays None Wot on car ried 10 Public Hearing Items No public hea·1ag was sched ule d 11 Ord inances , Re solution and M otions (a ) Approval of Ord ina nces o n Firs! Reading (i) Director cl FmJ ncc and l\dm1 n1~1r~1t vc Se rvi ces G rygl ew,cz presented a recommendat on from the Fi nan ce and Ad minis trati v..? Serv ices De partment lo adopt a bill for a n ordi nance amending l he l;.nglewood Mun,c,pal Cede pena,n,ng 10 vcnoor l ees COUNCIL MEMBER McC ASLIN MOVED , AND COUNC IL M EMBER WILSON SEC OND ED , TO APPROVE AGENDA ITEM 11 (a) (ij • COUNCIL BILL NO . 64 . COUNCIL BIL L NO 64 , INTRODUCED BY COU CIL MEMBER McCASLIN Englewood City Council October 3, 2011 Page 5 A BI LL FOR AN ORDI NANCE AMENDING TITLE 4, CHAPT ER 4, SEC TI ON 4, SU BSECTll)N 7 f'ARAGRAPH (C), OF THE t:NGLEWOOD M UNI CIPAL CODE 2000 , WH IC H PER TAIN S TO THE ELIMIN I\TI ON OF THE VE NDQR FEE Vote results : Ayes Cou nci l Members Penn , M,:Casl1n , Wilson Woodward, Jefferson, Olso n, G,11 ,1 Nays None Mot ion ea rned (11) Director of Finance and Adm1nislrative Serv ices Gryqlewic z pre sen tt?d a recom menda t1 on from the Fi nance and Ad mm1 st rat1 vt· Services Departm en t to adopt a bil: for an or din ance .:im endmg the Englewood Municipa l Code pertai nin g to the W as te Trans fer F ee CO UNCIL MEMBER OLSON MOVED , AND COUNCIL MEMBER McCASLIN SECONDl::O, TO APPROVE AGENDA ITEM 11 (a) Iii) -COUNCIL B ILL NO . 65 . COU NC IL 8I1.L NO 65 INTR ODUCFD RY COU NCIi MEMBER OLSO N A BILL FOR AN ORDI NAN CE AMENDING TIT L[ 4, Cl IAPTrn 7, S(;CT ION J or Tl I[ [NGLEWOOD MI INI CIP AL CODE 2000 , PERTAIN ING TO INCREASIN G WASTE TRANSF ER FEE S Vote re s u lts : Ayes . Counci l Members Penn , McCas l,n , Wilson, W oodward , Jefferson , Olson G1lht Nays . None Motion earne d (i i,) Direc tor of Finance and ~d m,nistra t,ve Services Gryg lewicz presen led a recommendation from tne Dep artment of Fmano: dnd Ad mtn1s tra ti ve Services to approve a bi ll for an ordina nce ado plls g the Ci ty of Englewood Bud ge t for F,sca l Year 20 12 COUNCIL MEMBER WILSON MOVED , AND COUNC:!L MEMBER OLSON SECONDED, TO APPROVE AGENDA ITEM 11 (a) !i ii) -COUNCIL BILL NO . 60 . COUNC Ii All I. NO 60 INTRODUCED BY COUNCIL MEMBER WILSON A BILL r oR AN ORDINA NCE ADOPT ING TH[ BUDGE T OF THE CITY OF ENGL EWOOD, COLC;RADO, FOR THE Flf,CA L YEAR 20 12 . Voto results : Ayes Council Memben; Penn , McCa shn , W ilson, Woodward , Jefferson Olson G,I111 Nays None Motion earned (1v) Oirecto , o f Finance and Adm,rn stra1,ve Services Gryglew,cz presenlcd a recommendation from the Departmen t of Finance and Admm 1st rat1ve Services 10 app rove a b11l lor an ordi na nce appropnat1ng runds for the Ci ty of Englewood for F,sca l Year 2012 CO UNCIL MEMBER JEFF £:RSON MOVED, AND COUNC IL M EMBER PENN SECONDED , TO APPROVE AGENDA ITEM 11 (a) (iv)· COUNCIL BILL NO . 61 . COU NCIL BILL NO 6 1, INTRODUCED BY CO UN C IL MEMBER JEFFERSON A BILL FOR AN ORDINA NCE APPROPRIATI NG MO NIES FOR ALL rAUNI CI PAL PURPOSES IN Tr!E CI TY OF ENGLEWOOD COLORADO , FOR THE FISCAL YEA R BEG INNING JA N UAR Y 1, 2012 , AND ENDING DE CEMBER 31 , 20 12, CONST TUT ING WhAT IS TERMED THE ANN UAL APPROPRIATION BILL FOR THE FISCAL YEAR 2012 En glewood City Coun cil October 3 , 2011 P age 6 V oto res ults: Ayes : Co uncil Membe rs Penn , McCasI1n , WIi son, Woodward , Je fferson, Ol$On, Gil ,11 Nays None Motion earned (v) Director of Fin ance and Admini st rat,ve Services G[)lglew1c z pres e nted a recommendati on fr om th e De pa rt ment of Finance and Adm in1s trat1ve Serv ices to ap prove a bill for an ordin anc e ad opting the Bu dge t for the L1ttleton/Engl ewoo d Wastewa ter T reatmen t Plant for Fisca l Ye ar 2012 . COUN CI L MEMBER O ~SON MOVED , AND COUNCIL MEMBER McCASLIN SECONDED , TO APPROV E AG ENDA ITEM 11 (a) (v) • COUNC IL BILL NO .6 2. COU NCIL BILL NO 6 2 , INTRODUCED BY CO UN CIL MEMBE R OLSON A BI LL FOR A N ORD IN ANCE ADO PTING THE BUDGE T FOR THE LITTLETON/E NGL EWOOD WASTEWATER TREATME NT PLA NT FOR THE FISCA L YEAR 2012 Vot e res ults : Ayes Cou nci l Memters Penn , McCashn, W ilson , Woodward , Jetterson , Olson , G1 lht Na ys · None Mallon earne d (v1) Dire ctor of Fin ance and Ad m1rnstrat1ve Services Gryg 1ew1c z prc..;ent ed a recomme nda tion fro11 the Oep a1tmen 1 of Finance and Administrative Services to app rove a bill for an ordinance app ropriat i ng fund s for th e Llllleton /Eng lewood Wastewater Trea tm en t Plant for 2012 COUN CIL MEMBER PENN MOVED , AND COUNCIL MEMBER WILSON SEC ONDED , TO APPROVE AGENDA ITEM 11 (a ) (vi ) -COUN CIL BILL ND. 63 COUNCIL BIL L NO. 63 , INTR ODUCED B Y COUNCI L MEMBER PE NN A BILL FOR AN ORDIN ANCE APP ROPRI ATING MON IES FOR THE LI TT L ETON/E NGLEWOOD WASTEWATER TREATMENT PLANT PURPOS ES IN THE FISCAL YEAR BEGINNING JANUARY 1, 20 12, A ND ENDING DE CEMBER 3 1. 20 12, CO NSTI TUTING WHAT IS TER MED THE ANN IJAL A PP RO PRIATION BILL FOR TH E FISCAL YEAR 2012 Vot e rc sulls : Ayes Cou11 c1I Wcmbcrs Penn , M cCaslln , Wilson , Woodward, Jefferson , Ols on , G1lht Nays None Motion carr ecf (vu) Director of Fin ance and Ad m 1nistrat,ve Services G[)lglew,cz presen ted a recomme ndat1 on lrorn the Departme nt or Fin ance and Admrn ,str at 1ve Services to ap pr ove a bil l for an or dm rtnce es labli sh1ng the 20 11 Mill Levy to be co ll ected in 20 12. COUN CIL MEMBER Mc CA SLIN MOVED , AND COUNCIL MEMBER PENN SECOND ED , TO A PP ROV E AGE NDA IT EM 11 (a) (vii ) • CO UN C IL BILL NO . 59 , COUNC IL BIL L NO 59 , INTRODU CED BY COU NCI L MEM E'cR McCASUN A BILL FOR A N ORDINANCE FI X!NG THE TAX LEVY IN WI LLS UPON EACH DOLLAR OF TH E ASSESSED VAL UA TI ON or ALL TI.XABLE PR OPER TY W ITHIN TH E CITY OF ENGLEWOOD , COLORADO Vole res ults : Ayes Codnc1 I rJembers Pen n, McCashn , Wilson Woodward , Jetterson , Ols◊n , G 1lhl Englew o od City Counci l Octobe r 3, 2011 Page 7 Nay s Non e Mol1on earn ed. (vu i) Deputy Chief of Pol ice San chez presen ted a recom menda tio n fr om lhe Po lice Depanment 10 adopt a bill fo r an ord inance au l hor lzl ng applica tion for and accept ance o f Colorado Dep a rt ment of Tran sport aion Grants for 20 11 /20 12 COUNC IL MEMBER GILLIT MOVED, ANO COUN CIL MEMBER OLSO N SECOND ED , TO AP PROV E AGENDA ITEM 11 (a) (v iii ) -COUNCI L BILL NO . 69 . COUNCIi BIL L NO 69 , INTR OD UC ED B Y COU NCIL MEMBER Gi ll.IT A BIL L FOR AN ORD INANCE A UT HOR IZIN G /IN INTERG OV ER NMENTAL AGREE M EN T RC GAR DIN G Tl t[ A PPLICATION FOR AN O THE AC CEPTAN C E OF A COL ORAlJO DEP ARTMENT OF TRAN SPOR TATIO N G RA NT AW ARDED TO TH E CITY OF EN GLE WOOD FO R THE CH IL D PASSENGER SA FETY SEAT PROGRAM /IND FOR VA RI O US PROJECTS RELATED TO TRAF FIC SA FETY EDUC ATION A NO ENFORC EMENT DU RI NG CALENDAR Y EA RS 20 11 AND 20 12 Vot e res ults : A1 es Coun ci l Members Pe nn, Mccasli n, W ilso n . Woodward , Jefferso , Olso n , G 1l hl Nays · None Mot io n ea rn ed (i x) Hous ing Fina nce Specirt hst G rim mett pr esen ted a recomm endati on fro m th e Com munity Develop men t Departmen t 10 a do pt a bill for an ord i na nce au lho nz1n g two Intergovernmen tal Su1J g1an tcc Ag1t:.!e r11 f'n ts for lhe 20 11 Arapahoe Coun ly Co mm uni!y D evel opment Bl oc k Gra nt rrog ram COUNCIL MEMB ER WILSON MOVED, AND COUNCIL MEMBER M cCASLIN SECONDED , T O APPROVE AGENDA ITEM 11 (a ) (ix ) -COUN CIL B ILL NO . 70 . COUNCIL BIL L NO 70, INTR ODUCED B Y COUN CIL ME MBE R W IL SON A BILL FO R P.N ORD IN A NCE A P PROVING ANO AUTH ORIZING THE EX EC UTION OF TWO I Nl ERGO VERNMENTAL SUBG R /I NTEE AGREE MENTS FO R 201 1 CO M MU NITY D EVELOPME NT BLOC K GRANT (CDBGi BE1'NEE N T HE ARAPAHOE BOAR C OF CO UNTY COMMI SSION ER S AND THE CITY O F ENGLEWOOD. CO LORADO Vote re sults : Ayes Coun ci l M em hcrs Penn , M cCashn, Wil so n, W ood ward, Jefferso n, Olso n, G1lht Na ys Non e Mohan ea rn ed (x ) Dir ector of Util1t1e s Fon da pre se nted a reco mmendati o n from the Utili ties Dep artm e nt to ad opI an am end ed ord inan ce re la ting to fe e schedules fo r se wer co nnec tr on an o co lle cI1on :,ys te n1 fei:s. COUN C IL MEMBER Mc CASLIN MOVED , AND COUN CIL MEMB ER PENN SE CONDED , TO APPROV E AGE NDA ITEM 11 (a ) (x ). COUN CIL BILL NO . 57 . COUN CI L BILL NO 57, INl HODUC ED BY CO UNCIL Mc:MB!:R McC A SLIN /I BILL FOR AN ORDIN ANCE AM ENDIN G TITL E 12 , CH APT ER 2. R ELATI NG TO SEWER CO NNEC TI ON AND COL LECTION SYSTE M FEE S Vo te res ult s : Ayes Council M em bers Pen n. McCasl1n . W 1li:;o n , Woodw;ud. J~Herson , Olson . n1tl I Nays None Englewood City Cou nc il October 3, 2011 P ane 8 Motion earned (b ) Approval of Ordinances on Second Read in g (1) Counc il 8 111 No 5•. amending sec11ons of the Englewood Mun c,pal Code pena,ning lo public notice re quired for Planned Unit Developmen ts was co nsidered . COUNCIL MEMBER GILLIT MOVED, ANO COUNCIL MEMBER WILSON SECONDED , TO APPROVE AGENDA ITEM 11 (b) (I) -ORDINANCE NO . 52 , SERIES OF 2011 . OR DINAN CE NO 52, SERIES OF 20 11 (COU NCI L BI LL NO . 54 . IN TRO DU CED BY CO UN C Ii. MEM BER JEFFERSON ) AN ORDI NANCE AMENDING Tll LE 16. CHAPTER 2 . SEC T ION 2. 3. A ND 7. OF THE ENGLEWOOD MUN ICIPAi COD E 2000, PER TA INING TO PUBLI C NOTI CE RFOUIRED FOR PLA NN ED U NIT D EVELO PM ENTS Vote res ults : Ayes Co unci l Membe rs Penn , McCashn , Wilson, Woodward , Jeffe rso n, Olson, G1ll 11 Nays None Mot ion cam cd (11) Council 8 111 No 68 , rc iatmg to fee sc hedules for water connecuon i;erv1ce for the water cuslo mers of th e City of Englewood , Co lorado was considered COUNCIL MEMBER McCASLIN MOVED, AND COUNC IL MEMBER W ILSON S~CONDrn , TO APPROVE AGENDA ITEM 11 (b l (ii)-ORDINANCE NO . 53, SERIES OF 2011 ORDI NANCE NO 53 , SER IE S OF 201 1 (CO N CIL BILL NO 68 . i>:TKOOUCED BY COU NCIL MEMBER MCCAS LIN) A N OR DI NANCE ESTABLISHIN G FEE SCH EDULE S FOR 1 '✓A T E R CONNE CTI ON SE RV ICE FOR H I E WATER CUSTO MERS OF THE CITY OF ENGLEWOf'::i, CO LORADO Vote rosu lls : Ayes Nays M otio n earn ed Co uncil Members Penn , Mccaslin , Wilson , Woodward, Jefferson, Olson, G,11,t None (c) Rcsolult0ns and M ot1orn, (1) Ci ty Attorn ey Bro tzman pr csenlcd a recommendallon for ~,nance and AdmIn,s 1ra11ve Serv,ces O,rector G1yglew1cz ,1 om the Departmen t of Finance and /\dmm1s trat1 vc Servces to adop t a re so lut1 on selling various fees for Mc<' c ,1 Mar11uana Lice nses CO UN CIL MEMBER GILLIT MOVED, ANO COUNCIL MEMB ER PE NN SECONDED , TO APPROVE AGENDA ITEM 11 (c) (I)· RESOLUTION NO, 85, SERI ES OF 2011 RESOLU TION NO 85, SER IES OF 20 11 A RESOLUTION SETTI NG VARIOUS FEES FOR MED ICAL M ARIJUA NA LI CE NSES Vot e re su lt s : Ayes Counctl Membe 1s Penn , Mccaslin, Wil son , Vl/oodward, Jc Herso n, Olson , G ill1t Nays None Motion earned Eng lewoo d City Co un cil Octo b er J , 20 11 Page 9 12 Ge ne ral Discu ssi o n (a ) Ma yor 's C hoice (1) Counc il B111 No 71, a bill tor an o rdina nce amendi ng lhe City Council Policy Ma nual to el imina te the electi o n of th e Mayor and Mayo r Pro Tern by sec ret bal lo t was co nsi dered. MAYOR WOODWARD MOVED, AND COUNCIL MEMBER G ILLIT SECONDED , TO APPROVE AMENDING TH E CIT Y COUNCI L POLI CY MANUA L TO ELIMINATE T HE ELE CT ION OF MAYOR AND MAYOR PRO TE M BY SE CRET BALLOT. COU NC IL BILL NO 7 1, IN TR ODU CED BY MAYOR WOODWARD A BILI FOR AN ORDIN ANCE AMENDI NG TH E C ITY CO UN CIL POLICY MANU AL R EGA RDING THE ELECTIO N OF T HE MAYOR ANO MAYOR PRO TEM Vote res ults : Ayes Council Mem be r~ Perm , M cCasl111 , W ilso n , Wood ward . Jefferso n . Ol so n, G1 lht Nays None Mouon ea rne d (bl Cou nc il Members' Choice 13. City Man ager's Re port 1~ City Allorn cy 's Re port 15 t .d jou rn m en t Agend a for tho Regular Meeting of the Englewood Ci ty Council Monday , Oc tober 3, 2011 7:3 0 pm Eng lewo od C1 v1c Cen ter -Cou nci l Chamber s \000 Eng le wo oU Parkway Englewood , CO 80110 Call I0 Order 7 30 p m In vocati on Mccaslin 3 Pl edge of Al le gian ce M ccas lin 4. Holl Call Pre se nt: Ab se nt: Jefferson. Olso n , Penn , G1llit , Mc c aslin, Wi lson, W oo dward None Cons1d ero\l on ol Mmut es of Pr ev iou s Ses si on d Mrnult!~ r1 om the Reg ular City Council M eetin g of Se ptemb er 19 , 2011 Motion : I o approve I,e mmu 1cs of Septem ber 19 , 20 1 1. Mov ed by : Gilli! Sec on ded by Mc caslin Vo te Minutes approved (s um mary Yes= 7 No= 0) 6 Re cogni tion of Schedu led Pub lic Comment (Th is Is an oppo rtun it y for the public to aodress C il y C oun cil Coun cil ma y V$k quC$l1ons for c:ori fi cotion , but th ere wtll not be ~m y d1o log uc Ple as e lr mIt your pre sen1 a11on to five minute s ) None Rccognrt1on of Uns ched u led Pu blr c Cornrnenl (Thr s rs 211 op portun ity for lhe publ,c to address Crty Coun c il Coun crl may ask ques1Ions fo r clanticatr on, but th er e will noI be any dra lo gu e Pl ease lurnt your presenta tio n 10 thr e m1m1tes T ime for unsc hedu led pub hc comme nl may bP. limi ted to '15 min ut es , and if hm1ted, shall be co ntmu ed to Ge neral O1 sc uss 1011 ) a Doug Coh n, an [ng lewood resident , rnfomiea those presen t aboul th e Ca nd1da1 e DebaIe al M oe's Bar-B -Oue on ru es day Oc tober 4 , 201 1 He also menti one d that ne xt week. is the RV Forum but was un cenaIn as to the spcc,fic deIa1ls re gard ir1g th e eve nt C:oi mr.11 RP.sponse to Pub lic Co mm e nt Moyor Wood word clori fie d th □t th e forum will be on W edn c~d.'.ly Oc tobc:r 1/, 20 11 Door s will open at 6 30 p m and th e foru m is 10 beg in "' 7·00 p m ln fo miauo n rs on th e Cit y's websit e Mayor W ood ward dr sc uss cd th e ECOG ce ba1e sci tor to mo rr ow nrghl Commun ica ti ons. Procl am at ions. and Appo 1ntmen 1s I nglewooC C11y Council Agenda October 3, 201 1 Page 2 .:i E m oil from Trent Lmd nnnoun:mg h1s rcs,gnat 1on fro m the Alliance for Commerce in [nglc wood 1/l o t io n : To accept the res 1g nauon from Tren t l md from !he Alha ncc ru, Commerce in Engle 1,•1ood Mo ved by : Jellerson Seco nded by Wil son Vo te Motion Approve d (summar1 Yes = 7 No= 0) b A re sol ulion appoon tng Wayne O~kle y, to :he Englewo od Watei an d Se wer Board RESO # 80 Mo tion: To app ro ve the resolution a ppoinring Wayne Oak le\' to the Englewood Wate r and Sewe r Boa rd Mo v <"rf by : Wilso n Seco nd ed by McCashn Vo te Motion Approved (~ur mnry Ye ::; ~ 7 No 0 ) c A reso lu lior, appo111ting K ells Wagg one r to Ille Eng le wood Wa ter and Sewe1 Boa ,d RESO # 6 1 Mo rion: I o a pprove the re solu tion appo,nt,n g Ke lls Waggoner to th e En gle wood Wate r anc Sewer Board Mo v ed by : Wilso n Seconded by Penn Vote Mot io n Approved (summar I Yes = i No = 0) d A resolulton creating r1 voting r11lr.rnr1:r. r,os1 hon on ·he r:ng lewood Vl/rtl er r1n f1 SPv:er Aoa rd a nrl ;1rpr in h11a Jn l ;iy ·o Ml !h f' pnc.1 lco n RESO # 82 Motion : To app rove tile re3o lut ro n c reatin g a vo lin g c:ilt c rn ate pos1t10n on !he Er.g/ewood W ater and Sewer 0oard and appo111t1ng Jo Lay Iv hit lilt: 110 ~1\I n Moved Uy : Mc Cas li11 Set..0 111.l uli IJ y W lls u11 Vol e Motion Aµprov ed (s ummary Yes = 7 No= 0) c A •esolu t,cn reappo111t in g MdlCla G O'Hnen as Assooo le Mun ,c ,pal Judge l o· til e City of Engl ewoo d, Colorado RESO # 83 Mo tion : To r1pprove he re solution rp;:1rpn11 111ng tA :1,c1::1 c; 0 Rn Pn ~s Associate Munici pal Judg e for th e Cuy of l:.nglev.ood, Colo ,ado Moved by : Glllit Vo te Ma lia n Approved Second ed by Olson (summar1 Yes = 7 No= 0) 9 Consen t Agen da Item s a Approva1 o t Ordinances en F-1 rst k cad 1n g None Motion: To approve Conse nt Agenda llom 9 (b) (1). (1 i). (111). (,v). (v). an d 9 (c ) (1) Mo v ed by : W i lson Seconded by . Pe nn Vo te Motion Approved (summary Yes = I No ~ 0) O RO# 4 7 Appro\la l o t Ordinances en Second Reading Cou11 c1I 81 II No 55 , ~uU1u1 1t111g dll ug1ecmc 11 t with the Colmado Wate, Conse rvatio n Board for design and conslruc hon o l Union Av e nu e Boa t Ch utes Safety Improvements E:ng lewood City Co11 ncil Agenda 'Oc tober 3, 20 11 Page J ORD# 48 ORD# 49 ORD# 50 ORD# 51 RESO # 84 IIO IV Counc il B111 No 56 , authonzing an access easem en t to u, ban Drainag e and Flood Control Distnct for the Union Ave nue Boa t C hu tes Safely Improvements Cou nci l 81II No 58 , upd ating th e NonEme:r3e ncy Employ ee R el1r emenl Plan to corr.ply with c hange s req u,red by th e IR S and to correct th e Board name Council ~,II No. 66 , adopting an amendmen t to the C11y or Englewood Police Office rs Pens ion Pla n Document. Council 8111 No. 67 . adont,ng an amendment to !he Eng lewood F1rcf1g hlers Pension Plan Dor.unient . Reso lutions and Motio ns Recommendation from th e Departrrent of Fmarice and Adm 1r:1s tr atrve Services to adopt a res olu!Ion approving changes lo the C1Iy ot Englewooo ·s In vest me nt Polley . Slaff Source: Frank Gryglcwicz, Director of Finance and Admin istrative Servi ces. 10 Public Hearing lterns (Non e Sc hed uled) None 11 Ordinances , Re solu tions and Moti ons a. Approv;,1 of Ordmances on Firs t Reading Council 811! No 64 • Recomme:i dallon from t e Fina nce and Adm1nis 1rat ive Services Depanment lo acopt a bill for an ordinance amending the Englewood Mu nicipa l Code perta 1n1ng to vendo r fees Staff Source : Frank Gryg l owicz, Director of Fi n ance and Administrative Services . Motion : To approve Agenda Item 11 (al (i). Counci l 811 1 No. 64 , adopting a bill lor an ord inan ce amend in g the Eng lewood Munic•pal Code pertaining lo th e ehmma t,on of vendor fees . Moved hy : Mccaslin Seconded by Wilson Vole Motion Approve d (~ummary Yes= 7 No= OJ Council Bill No . 65 -Recomme odahon from the Finance and Adrn1111 slrative Services Depa rt men t to ct do pl d l.11II fur an ordinan ce al!le11di 119 tt1 e E11gl £!wood Municipal Code pena,ning lo the Wa ste Transfer Fee Staff Source : Frank Gryglcwicz, Direc tor of Fin anc e and Adm inis trat ive Services Motion : To approve Agenda Item 11 (al (i1), Council B1I I No. 65 , adopting a bi ll fo r an ord inan ce amending tho Englewood Mun 1c1pa1 Code pertaining to increase m the Waste Tra n ~fPr FPe Move d by : Olson Seconded by : Mccas lin Vo te Motion A µp rovod (scmmary· Yes = 7 No = 0) 111 Counci l B111 No . 60 -Reco mmenda 11on fro m th e Dep an ment 'JI F111once and Administra tive Services to approve a bill for an ordinan ce adopting Ihe C1 Iy of Engl ewood Budget fo r Fiscal Year 2012 Stall So urce : Frank Gryglewicz, Direc to r of Finan ce and Admini stra tive S erv ices Fng lnwnoc1 C:1ty r.nun ci l Anond~ Octobe r 3. 2011 Page 4 Motion : To approve Agenda Item 11 Ia) (in ), Cou ncil Bill No 60, approving a bil l fo r an o rd inance adopt ir•~ the City of En glewood Bud get lor Fiscal Yea r 20 12 Mo ved oy : Wilson Secon de~ by Olson Vote Mot ion Approved (su mmary Ye s= 7 No = 0) 1v Cou ncil 8 111 No 6 1 •· Reco mm endatio n from tie Departm ent of Fma nce and Admm1 slrat1ve Se rvices 10 app rove a bi ll for an ordm anc e app ropnat mg funds for the C ity o f Engle\\Oc d fo r Fi sc al Year 201 2 Stall So u rce: Fra n k Gryglcwicz , Direc tor of Finance and Admin is trativ e ~ervi cc s Motion : To appro ve Agenda Item t1 (a) (rv), Ccunc1I 8111 No 61 , app rov in g a brll lor an ordinance approprra ting lunds for th e City o f En glewood fo r Fisc al Year 2012 Moved by : Jeffe rson Seco nded by Penn Vote Motion Approved (sum ma ry Ye s = 7 No= 0) v Cou ncil Bi ll No . 62 •. Recommenda uon trom t,c Ocpartm enl of Finance and Ad ministrative Services to approve a bill for an ord•nance adop ti ng the Budg et for th e L11t leton/E nglewood WastewaIer Treatmem Pla nt to , Fisca l Y ar 20 12. Staff Source : Fr ank Grygl ew ic:z, Direc tor of Finan ce and Administ ra tive Servi ces Moti o n : To appro·,c Aq cnda llern 11 ial (v), Coun:,I Bill No 6 2. ap pro ,inq a till for an u•Jinance adopunq the Bud qe t fo r th e L1 I:Ie·on/E11ql cwood W astewaicr r,r.a tment Pl ant tor r 1sca! Y~t1· /0 12 Move d by : Ol son ,;cconded by McCas lr n Vote Motion Approved /summary Yes= 7 No = 01 v1 Co;nc1I Bill No 63 .. H~c ommendat 1on fr-:-1ri the Depa rtment of F1mmce vnd Adm ir11s trat1ve Se 1v1ces to app rove a bill for an ordnance appropnatmg funds !o r the Lrllleton/F ng lewood \11/a stewate · Treatment Plant fo · 2012 Staff Source : Frank Gryg lcw i1.:z, Direc tor of Fi nance and Admini stra tive Se rv ices Motion : To appro•,e Agenda Item 11 (al (v 1). Co u nc il Bill No 63 . ap prov ing a bill fo· an ordinance app ropria ting funds for lhe Lrllle ton /Eng lewood W aste wa ter Trea lrnen t Pl ant fo r 201 2 Moved by : Penn ec onderl by W ilso n Vo le Motion Appr ;,ved ls"mmary YP~ = 7 No = 01 v11 Coun cil Bill No 59 .. Recomrne ndauon from the Depr1 rtme nr of F in ance r1nd Aclm1ni slrativ e Serv11:es to ;i pp,ov p n hill for rm Nd1nr1 nc0 P<;l r1hh sh ing lhe /0i 1 f\11I I I evy to be r.oi lec Iec1 m '-012 Stilfl So urce : Fr.1n k Gry gl cwi cz , Direc tor of Fin anc e .1nrl Arl mini st r;i.ti vc Se n,ices Mo1io 11 : T o apprn'IP. AgPnd~ l!P.m 11 (:-1) (v11), l.ounr.1 t Rill No S9 , ap pro vin g ;i h1lI fer ~n orn Inan cc es tablrshr ng lhe ?0 1 t M1il I evi lo be collected 111 ?O I ? Moved by · M cC.:1s lin Secon rl ~d by Penn Vo te Mot io n Approved (s umm ary Yes;:: 7 No = 0) v111 Coun cil Bill No 69 .. Reco mm r?ndat ion from the Pol ice Deparlrn ~nt lo ado pt a bil l for a n ordin a nce .i uthormng co pphcat•on lor and acce ptance of Colorado Depart ment ol Tr ans portat ion Grants for 20 11 001 2 Staff Sou rce : Jeff Sanchoz , Deputy Ch ie f o f Po lice Mo tio n : To appr o•,c Aycnda Item , 1 {a) (v11 1) Cmmcd Bill N o 69 . aaoptmg a bill fa, an or •J1n anco au th o1Izing aop l1ca t1 ·)t1 !or a nd acce ptance of Colorado Depa1 tm e1t of Trans portati on Gra .1Is ior ?01 1/2 012 Mov ed by : Gi tlit Vo te· M ot io n App rove d Second ed by O lso n (su m mary Ye s -7 No -O) Englewood Ci ty Counal Agen da Octo ber 3, 20 11 Pa ge 5 iY Counr.11 Bill N o 70 -RP r:ornrnrmd;illon from th e Com mL1 n1tt Dnveloprn eni Departm e,t to adopt a bill fo r an ordIm m ce aul honzing t\10 Inte rgovernmenta l Subgrantee A greements for the 20 11 Arapahoe Counly Comrnunity Oe\lelopmer,t Ol ock Gra 11 Program Staff Source : Jan et Grimmett , Ho ... •slng Finan ce Specialist Motion : To a pprove Agenda llem 11 (a) I1x), Council B11! N o 70 , a dopltng a ,ill fo r .so ord,<1an ce .:i uthom in!J fwo l n tPrgo1.1e rnmcm tal Suburantee AgrP.eme nt s for 1he ?01 1 A rrlpahne Counry r.ommunny Develop ment Block Grant Program Moved by : Wilson Seconded by· McCa~lin Vote Mo tion App roved (summary Yes = 7 No = O) Council B1 11 Ne 57 (as amended) -Recommendation from the Util ilt cs De pa rtment to adopt an a mended o·d1n ance relating iD fee schedules for sew er connec tIon and collectinn c.ys t;)m fpr-c:. Staff Sou r co : Stewart H. Fonrfa , Director of Utilities Motion : To approve Agenda Item 1 1 (a) {x), Cou nc,t 01 11 N o 57 , adopting a n amend ed o,d1mrn ce relat in g to :ee schecjules for sewe; con nec!1on an~ coll ectton sysl em l ees Moved by : M cC as lm !:>econ ded by Penn Vole Mo:,on Approved (s ummary Yes= 7 No = 0) Aµprova1 o f O rcl•r"!an c e s on Secon d qt.:>ad1ng OR D~ 52 C ouncil 0 111 N e. 54 am ending sections of the Cnglewcod M l1 ntc 1pal Code pertairung to public noti:e re qu ired !or P lanned Umt O~vc lopments Motion : To a pprove Agenda Item 11 {b) 1:1) amendin g sections of lhe l:.nglewood M1111 1c1pa l Code pertaining to pub lic no llce req uired fGr Planned Un ,t Deve lopmen l s Moved by G 1llit Sec mdc·d by W il son I/ale M ot ion Approved (s u mmary Yes = 7 No= 0) ORD# 53 Cour. ... 11 B111 No 68 relaltng lo fee sched ul es fo r wate r connect1 0 11 se rvi ce for the wate r c usto mer s ot the C1 ty 01 1:ng iewood , Colorad o Motion : To a p prove Agenda He rn 11 (a) (1 11 ) rel ating lo fee sc hPdu lcs for water c onnec tio n se rv ice for the w.J ler ::u~tomcrs o f th e C it y of Eng lewood. C olorado Moved by . M ccas lin Seconded by Wilson Vote Mot io n Approved (s u m111a 1y Yt!:;,:.: 7 No:... 0) c Re solution s and Mot 1ona Recom mendailon fro m the Depanment of Fmance and Adm1rnstra 11ve Se rv ices 10 RES O # 85 ..id opt a ,csolulton scttng va 11 ou s fees fo r M c d 1cc11 M::.·1iuo na Llccn r.c!; Staff So urce : Fra n k Gryglewicz, Direc t o r o f Finance and Administrative Services Motion : To approve Agenda llem 11 (c) 11) adopI1ng a resoluI1 on selling va ri ous lees l o, Medica l Ma niuana Licenses Mo v erl hy Gi lli! Vo l e Motion Approved 12 Ge neral D1scu ss1o n a Mayor's Choice Seconded h y Penn (summary Yes = 7 No~ 0) Englewood C11y Counc il A.genda Oc Iobcr 3 20 11 Page 6 Coun cil 81 1/ No 71 •· A bill fo r an ord ina nce arnen d,ng th e c,ty Counci l Po licy Manua l 10 eh m,n ate the elec tion c l ;he Mayor and Mayor Pro T em by seer el ballot Motio n : To a pprove Cou ncil 81II No. 7 1 adop ting a blll for an ord in ance amending the Ci ly Cou nc,1 Pol1Cy M an ua l lo e limina te the elec ti on of the May or and May or Pro Tern by ser.re t ballot Moved by : Woodward s~conded by G1lhl 1/ote Motion Appro ved (summary 't'e s = 7 No = 01 b, Cou nci l Members Choice t 3 City Manager's Report 14 CHy /,tt orney's neoort . 15 Ad jo urnm ent 9 "1.7 p m I. Ca ll to Order . 2. In voca ti o n. ,. Pledge o f Al legian ce. 4. ~all C.a ll. Agenda for th e Reg ul a r Meetin g of the Englew oo d City Council Monday, O ctob er 3, 20 11 7:30 pm Engl ewood C ivic Cente r -Co u nc il C hambers 1000 En glewood Parkway En glewood, CO 80 I I 0 a. M in11 tes fr o m th e Re gul ar C11y o un ci l M ee tmg o f Se p tember 19, ZO l I 6. Recogni uo n of Schedu le d Pu blic Comm en t. (Tlu s is an opport u ni ly fo r th e p tJ bli c 10 address Ci ty Council. C o un ci l ma y ask q uesti o ns fo r cla rifi at io n, b ut th ere w i ll n o t b '? an y di,1 log11 P Pl ease limit your prese n tal io n 10 fi ve m i nu tes.) 7. Recog111110 11 o i Unsc h eduled P11 bl ic Cnrnment. (T h is Is an op por1111111y fo r 1h e p ub lic 10 address Cit y Coun cil. o un cil m,,y as k ques tio n~ fo r cl;uific t1 ti o n, IJLJt th t rt: w ill no t b t:: c1 11y tf irt lvgu l.!. Ph~ase limit yo ur pr ese nta 11o n to three m in u tes . Time fo , un sc hedul ed p ub li c comment may be li m i t d to 4 5 11111,ut es, and 1f li1rn1 ed, sh all be co ntinu ed to Gener al D isc 11s s1on .) CotJ n c d ~es p o nse to Public Comment. 8 Com m uni c atio n s, Pr ocl.:i m ati o ns, and A p po intments. Em ail trom I re nl I ind ,1n no uncm8 h is rC>s ign ,1ti on fr n m th f" A llr.-m c-e fnr fnmmPrlP in Englewood. h A re soluti on app o in l ing Way ne O akl ey to th e Fn glewood Water an d Sewe r Bo ard . f'l c:tsc no1e· It yo u hav e a d1s<1bil1 f\,• and n~c d <w x1li.11y ;uc1 s 01 se rvices, ple;•Je nohl y the it y o ( Lng lewood 1)Q).7E,::,.2.1 05 1 .it 1!!,HI 48 hour s 1n .1dvance or when setv1ces ;i,e nee ded t·n gh?'NOOd C i ty l o unc1I Agen da Oc1o bc 1 3, :?0 I I Pct ,s~ 2 c A resolu l ron app o rn trng Kell i Waggoner to th e [ngle w ood Wa l er an d Sewer lloa rd. d A r~so lul io n crc,,11 ng .1 v o ting .i hem ate po ;i t1 o n on th €' [nglevv ood VV ,11cr and Se we , Bo ar d an d appo rn 11 n g lo l a\' 10 fill th p o s,110 11 . e ;\ reso lution rc app d in t in g 1\A,1rci.-1 G. O 'Bri ~n ,1s A!i soci,,te Ml m 1c 1pa l Jud ge fo r the C ity of [n gl cwood, o lo rado. Y. l o 1,sen 1 Age nda ll cm s. Ap p ro\'a l 0 1 O rd 11 1,m ces on Frrst Re adin g. b . A p p roval of O rdir'\d l1 C1:.'S on Seco nd ReJ.di ng. Coun ci l Bill N o. 5 5, ,tulho ri zi ng M'I agr ee m en t w ith th e Co lo r,,do Wa ter Cu n!:>e rv etf!Oll Bu,.u d IO I de~ign ~u 1d LU n!:>ll uLliun u i U 1m:11 Av~ll lll::: BuJ t h uk~ S,1fety Im p rove m ent . i1. Coun cil Bi ll N o . 5&, au th or iLi ng an acc es s ea se ment to U rb an Drainage an d Flood C o n tro l D istric t to r the U ni o n .'\venue Boat Chutes Safe ty lmrrn v Pnwn1 i; i ii . Council Bill No. 58, upd a t1n8 th e N o nEm erge nq Em p lO)'ee Retirem en t Pla n to L Umply with 1..h c1n i;~~ r .'tj ui 1e d Uy tlie IR d 11d tu LUll c LI th~ Bu,u d 11 <1r11 ~. iv. Co un c il Bill N o 66, adopti ng .i n am en dment to the C ity 01 t r.glewood Po li c e Offic ers Pensio n Pla n Docum 11 1. v Co un r il l~ill Nn 67, ;irlnpting ;rn ;-i m r-n rl me11 1 10 1lw Fn g!ewo o d Fireiigh rers Pensio n Plan D ocu m en t. c Res o l u11 on s a n d M o tion s /-\ecom rn e nda uo n 1ron1 the U epartm e 11 1 ot I in an ce an d Ad 111m 1s trJ t1 ve ~e rv 1ces to ad o p t a reso lut io n approv ing c hanges to th e Crtv c 1 [nglewoo d's Inv es tm en t Po licv. Sl aff So urce: Fr ank G')gl e"icz, Direct or of Finan ce an d Administrative Se rvi ces Plca ~c 110 1e Ii you ha\C a dis .1b 1li tv and nerd ;1u,1 li,l 1) .1 icl s 01 s••r,•1ccs, plc,1sc no 11fy th e City o f En ~lc wood 003-7 6 2 2 40 51 at lc .lsl 48 hours tn advance 01 \,·hen scr.,.iccs .1rc nccdt.><l l ni;IC1-1,1ood City Co u nci l A..t,eno,, Oc1obt!r 3, 20 I l P,,ge 3 I 1. Ordinances, Reso lut ions and M o tio ns App~ova l o f Ordinance~ o n Fir s t Readm Co unc il B1 11 N o 64. Recomme ndatio n from th e Fin,rn ce a n d Ad ministra ti ve ~erv 1ce s Uepa rt111ent to ado~t a bill for an ord 111an e ame nd ing th e En glewood l\1urncipal Code pertam ing to vendo r {res. St aff Soure<.': fr;,,n k G n •glewicz, Dir ect o r o f Fin a n ce .1nd Administ ra ti ve Services. ii. Co un c il Bi ll N o . 65 -Rccomm cnd J ti on fr o m the FinJnce and A dminis trat ive Serv ices De partm ent to arlopt a bill !o r an o rd in ance amen din g th e Engl ewood Mu111 c1pal Co d e perta ining to th e Wa ste Transfer Fee. Staff So ur ce: Frank Gryglc wi cz, Director of finan ce a nd Administrative Services. ii1. Council Bill N o . 6 0 -Rec omm e ndatio n fr o m th e DeparlllH?nt oi Fin a n ce an d J\d 111 i11i ~t 1,1 tive Se1 viLf::':, tu 11µµIuvc d bi ll {01 c1n o rdi na n ce ado p1 in g lhc C ity o f Eng lewood Budget for Fisca l \'e ar 2012 . St aff So urce: frank Gryglewicz, Dirt-cl o r of Finan ce and Ad ministra ti ve Se rv ices. iv Co uncil Bill No. 61 -Re co mm enda ti o n fr o m th e Department 0: FinJnce an d Admmi strallve Scr\1ces to approve .1 b ill io r an o rdinance ,1pp roµr1 ,1tmg fu nds fo r the It y 0 1 t:ng lewood ior Fi scal Yea r 20 12 . Sl aff So urce: Fran k Grygle w kz, D irector o f Fin it n Ce a nrl Arhninic;;trat ive SP n 1ices v Co uncil Bill 1'\Jo 62 -Recomm en cla t1 on tr o m th e Depa rtm c:,t of t·mc111 ce ;i nd Adrn11"11 str at1ve Services to a pprove a bi ll for a n o rdi nance adoptin g th e Budge t 'or the l.11tl eton;Englewood Wa stewa ter Treatmen t Plant for Fi scal Ye ar 2 0 1 ~- Sta ff Sour ce: Fra nk Gryg lewic2 , Director of Finan ce and Admini stra t ive Se rvi ces. '.'1. Council Bill 'Jo. 63 -Recomm enda ti o n ir om th e De par tm en t of Fina nce and Ad ministra tive Services to ap prove a bill fo r an o rdinance appro priating funds fo r the Litt leto n/Fng lewood Wa stewa ter I 1eatmc nt Plan t fo r 20 1 2 . Staff So urce: Frank Gryg lewi c2, Dir ecto r of Fin ance a nd Admini strati ve Services. v11 . Counci l B111 No. 59 -Recomm enda11o n irom the Departm en t of Fin an ce and Adn11n 1s1 rati ve Services to a;iprovc a bi:I fo r iln ordinance establis hing th e .!U I I Mill Levy 10 be coll ec ted 111 20 12. Staff So urce: Frank Gryg lewicz, Di re ctor o f Fin an ce a nd Ad mini stra ti v<' Sl'.1'rvi CPS v111 Cou nci l Bill No. 69 -Recom mendat ion trom th e P lice Departm ent to ado pt a bill for .:m o rdin,rncc ,wthoriz in g JpplteJ tion fo r J nd acceptan ce o f Colo rado De partm ent o f Tr,111spo rtation C,1 ants tor 2011 /20 12. Staff So urce : Jefi Sa nchez , De puty Chi ef of Poli ce 1x. Council Bill No . 70 • Reco mm e ndatio n from the Co mmun ity Developmen t De par tmen t to adop t a bi ll tor an 0 1d111 ,ncc autho rizing two lntergc-\·em111 e 11tdl Su bgr;rn tee Ag r~cni 1.~11t~ fu 1 tht: 20 11 A1aµ,.1hoe Co unty Co mm 11111ty D evelop n,ent Block Gra nt Prog ram . Staff So urce: lanet Grimmett , Housin g Fi n a n ce Specia li st Pte.1 !e no1e 1· you have J cfl~c1bil11y ,u d need ,1ux1l 1,1 ry .mb u1 )t:1v11.~,. µ!c..i):.: m.1 t1f) 11 c City u f f 11glc\.,.u1.,J (30J7f>2,2 :l051 a1 lc,1 s1 48 ho rn s rn ac1,•anc~ o i when seN,ccs ,ue need d ----- Englewood (11y Counci l Acend,1 Oc1o b e1 3, 20 i 1 Pa~e 4 ,. Council Bill N o. 57 (as am ended) -Rec omm endatio n fr om the U tiliti es Depa rt ment to ad op t an amP nrtr•d o rdin ;mce relatm g to (e p c;rhed ul es fo r sewe r connec ti o n and <.o ll l:!ction sy?>tem fet:!!i. Staff Source: Slt!Wart H . fond,,, Director or Ut ilities. b. Approval o f O rd inances on S~cond Read ing. Cou ncil Bill No. 4, a m e nding sec t ions of th e Eng lewood M uni c ipal Co de p c rt a1nm g to p ublic no tice requ ir ed for Planned Un it Deve lopmen ts. 11 . Cm.:nc il U1 II N o. 68, re lating 10 fee sc hedu les tor wal er connec 11 on service fo r t he ,va tcr custome rs or th e City or En glewoo d , Co lo rado. c. Reso lutions and Mouons. Re com m e ndatio n from th e Dr.pu1111en1 of Finance 1llld Admm 1slr<rn ve Serv ices to a d opl a reso luti o n sett ing various fees fo r Medical Ma njuana licenses . Staff Source: Fr~1nk Gryglewi cz, D ir~ct o r o f Fin,1n cc .1nd f .dministrali \lC Services a . Mayor's Choice. b. Council Membe rs' Choice. Louncll 131 11 No. / I -.'I b,11 for an ordin ance amending rh e Cit\' Loun r d Policy Manual re~ard ,n g the electi on of Mayo r and Mayor Pr o Tern. 13 . City Manager's Re port . 14 Ci ty A tt orn ey's Repo r t. 15. AtlJO UIIIIIH.!II L Pl~.ise no!C! If )'Ou h,ive .1 cl h ,1b1lr1y .:r i d net:d ,1ux 1li,·uy 11irls or serv1l'.:c~, p'c,1sc 11 01if~ th e City oi Engl e-.-.ood 1303 i62-~;105\ Jt lca!t l 48 ho u r!> in adv,mce of when sc rv1c 1•s .1r c n eeded. • • • ENGLEWOOD CITY COUNCIL ENGLEWOOD, ARAPAHOE COUNTY , CO LORADO Regular Se ssi on September 19 , 2011 5a A permanent se l of these mmu tes and th e aud io are maintained m th e C Ity Cle rk 's Offi ce Mmutes and strea 11mg audios arc also avai labl e on the web at · http .//www eng lewoC\dgov org/lnrtPx r1 spx?pa m=~=~-'HHl Ca ll to Order The reg ul ar meehng of l he Englewood C1l y Coun ci l was call ed I~ order by Mayor Woodward al 7 39 pm 2 Invocation Th r in voc;itinn w;:is given by Cou ncil Member McCas hn 3 Pl edg e or Allegian ce The Pledge of All eg iance was led by Coun:1 I Membe r Mccaslin 4 Roll Ca ll Pres ent Absen t . Cr m c1I Members Je ffe rso n. Olson, Pen n , Gillit , McCash n , Wilson, Woodward N :..ne A quorum wa3 present Also present C1 ly Attorney Brotcman Dep uty Ctly Manager Flaherty Ctty Clerk Elli s Depuly C1ly Clerk Dush D1,ector Gryglew1cz, Finance and Adm1n1s trat1 ve Services Direclor While , Com m un it y De·,elopment Dir ector Fonda , Ut ilities Engineer IV Br enn an , Ulihh es Tralflc Engi nee r Vostry, Pu blic Works Engineennq/Cap1tal Pro1ects Adrrnnistr alor Henderson , Public Works Poli ce Office Caskey Po li ce Commander E ng lert 5 Consideration of M in utes ot Previous Session (a) CO UNCIL MEMBER GILLIT MOVED , AND COUNCIL MEMBER McCASLI :, SECONDED , TO APf'ROVE THE MINUTES OF THE REGULAR CIT Y CO UN CIL MEETING or SEP T EMBER 6, 2011. Votl? results : /\ycr, Counc il Members Penn McC ashn, Wilson , Wondw;ird , .l effe rso,. Olson Gil ,t Nay s None M olton carr 1ed 6. Recognition of Scheduled Public Comment Th ere were no scheduled v1s1tors Rt:-c ognitio n of Unsch crtul crt Public Comment Englewood City Counc il September 19 , 2011 Page 2 (al Sco ll Nell, a Englewood 1cs 1de nt and an Engl ewooj High School stu den t discussed lh e pa r I history or th e En glewo:>d H,gr. Sc hoo l 1-::"1 meccm 1ng parade contnbut 1ons made by the City ond he reques ted a don ation fro m th e Ci ty aga in lo helµ lund lh 1s year's e'le nt. (bl Doug Cohn . an Enq lel.\OOd ,es,de nt. spo ke rega rdi ng an Ope n Reco rd s request he made and how he apprec .ated th e detai l tha t he was p1ov1de d in res pons e He wa $ questioning the Ci ty Manage r's oll,ce ;::ind sta lf mg rm1ing lt1 eir expenses and ho w lhe records reQu es l det ail s dtd not add up He believes the pm so nne l f1m c:mn s werP not mcludc d in the res pon se he received I le wonde red how mu ch 1n salary, be nefit s, pe rk s, CP.11 phnn es. r:red 1I cards, gas and cais and stuff does C1t v M anage , Sears tiave as a pan of hi s budAe l? Counc il Respo nse to Pu blic Cnr1rn a nl COUNC IL MEMBER GILLIT MOVED, AND COUNCIL MEMB ER OLSON SECONDED, TO APPROVE A $400 .00 DON/\TION TO ENGLEWOOD HIGH SCHOOL FOR TH EIR HOMECOMING PARAD F Vote re sult s: /I.yes Co uncil M e:nbc rs P en n Mccaslin, W ilson, W oodward , Jeff e rso n. O ls nr1, r,;1111 Na 1c None M otion earn ed 8. Cornmuni cn tl o n!., Proclamat,ons and App ointments (a ) A proc lama t10n decl aring Octobe r os Conflict Rc!.o lu llon Month wa~ con !'i1 dcrcd • COUNCIL MEMBER WILSON MOVC:O, AND COUNCIL MEMBER Mc CASLIN SE CONDED , TO ACCEPT i\ • PROCLAMATION DE CL AR ING OCTODER AS CONrLtCT RESO LUTION MONTH . Vote results: Ayes Cou:1 c 1I M eml>e rs Penn McCas hr, Wi lson, Wood ward , Jeffers on, Oise ,, Gi lh t Nays None Moti on earned . Senator Lm da Newe ll accep ted the procla matio n and read 11 in fJ II 9 . C on se nt Ag enda CO UN CI L MEMBER WILSON MOV ED, AN D CO UN CI ~ MEMBE R Pl:NN SECONDED , TO APPRO VE CO NSENT AG ENDA IT EMS 9 (a) (i), (I i) and (ii i). (a) i\pproval ol Or dinan ces on ""s t Readi ng (1 ) CO UNC IL BILL NO 58 , INTRODUCED BY COUNC IL MEM!:1 1:K W IL !;ON A BILL FO R i\N ORD IN ANCE AMENDIN G TITL E 3, CHi\PTER 4, OF THE EN GLE WOOD MUNI CIPAL COlll: 2000 ENTI TLED "C l ry OF EN GLEWOOD NO N EMERGENCY EMPLOY EE S RET IRl:MENT PL i\N /\N D TRUST AS AME NDED /,N O RE STATED EFFECT IVE JANUARY 1, 2008' (11) CO UN CIi BILL NO 66, INTRO DUCED BY COU NCIL MEMB ER W ILSO N A SILL FO R AN OH DINA NCE ADOP T ING AM ENOM[NTS TO THE CITY or EI\GLEWOOO POLICE O FFICER S PENS ION PL/IN DOC UMENT (T H E PL AN) (111) COU NCIi BIi L NO 67, INT ROD UCED BY COU NCIL MEMBER W ILSO N • • • • Engl ewoo d City Co unc il Sep t em ber 19, 20 11 Pago l A BIL L FOR AN OR DINAN CE ADOPT IN G AMENDM ENTS TO TH E CITY OF EN GLEWOOD FI REF IGHTE RS PE NSION PLAN DO CU M E Nl (TH E PLAN) Vote res ult s : Ayes Council Mem lJe1 s Penn, McCa sl1n, WIison , W ood ward , Jefferso n, Olson, G1 llit Nays . None Mallar carried (b) Ap prova l of Ord1 nan.;Ps on Sec ond Heading rt1er e we re no ite ms submill ed for ap pr r,va l on seconj reading . {c) Reso lution s .1 nd M ouons T here were no rcsolullon ~ or moti ons submllled br approva l 10 Publl c Hc~ring It e ms Mayo r Woodward exo lamcd that we have seven Pub l c Hea11ngs scheduled tonig ht Af ter th e fi rs t Pub lic Hcnnng , r~g .::trdin g noti ces th at deve loocrs are req1 med IC' g1vfl ou r c1 11 :-Pns when thP.y rtre p·opos 1ng a pro1ect. we arc goi ng to tak e a short break and, he said, tncn he would call t1 1e nex'. s1x or<1 111 an ces togethe r Those six ordmancc s a re 1e cur 11 111cndd l1u 11s that our Code En forc ement Adv isory Cc..mm1 1tcc has been working on rece ntly, and for a nu mber of yea rs, and Coun cil nas had a number of Stu dy Session s go in g ove r them rhe Plan ning and Zorn ng Comm1ss1on also rev iewed :hesc ord111an ces and made rc co mm cndat1o ns 11 c thank ec our citizen boa•d5 br r1ll th e timf"' r1ml effort they put in to th,s He noted there will be a questio n on lhe Nove mber ba llot cc ncerning park ing of ve hi cles on p11vat e prope rt y He said , spea kin g fo r myse lf, I wi ll be voling nr; and urge you to do th e same I thin k w hat the c t1zcnc on th e bo:>rds havo p roposed ara we ll thought ou t and re asonab le for an urban city Thi s proc e ss works bette r for all of ou r c1uzens He th an ked the citiz ens for being he re to rn ght to g,ve input. we are all neighbo rs and l'm happy you have join ed u~ to disc uss these Imponant issues He urged cI tI zen s to read the ball ol questi on very carefull y I-le d1scussec th e spe:1fics of th e bal lo t question Co un cil Mem ba r G1ll 1t expressed hi s ob1ec tI on to Mayor Woodward d1scuss1 ng the ca ll ol ques ti on tonight He fe lt 11 was not the ~roper 11me and opined 1t i::i ::io!I of ~1~ctio11ce 11n g Ma yor Woo dward discussed th e grou nd ru les to be observed du 11ng the Pub lic Hea 11ng s (a: A Publi c Hearing to g ath er input on Co un cil 0 111 No 5~. ame nd ing section s of the Eng lewood Mu 1111,; µal Code µ1::1ld 1ll 11y to pu blic nol Icc req 1nre d for r 1a nne d U nn Development~ COUNC IL MEMB ER OL SO N MOV ED, ANO COU NCIL MEMBl:R W ILSON SECO ND ED , TO OPEN T HE PU BLIC HEA RIN G FOR A GE NDA ITEM 10 (a), CO UN CI L B IL L NO . 54 , AM EN DI NG SEC TI ONS OF TH E ENGLEWOOD M UNI CIPAL CO DE PERTAINING TO PUB LI C NOTI CE REQU IR ED FO R PLANN ED UNI T DEVELO PM ENTS Vote results : Ay es Co uncil Mem bers Penn , McCash n. W rlson, Woodward , Jefferso n , Clson. G1ll1t Nays Non e Mohon c.1 rr1 cd and the Pubhc Hctmng opened All witne sses were dul y sworn Community Deve lopment Director W hite presented 1nform ahon regarding ame ndm ents to r 1t1e 16 reg arding ma iled pub hc no ti ces for d1f!eren1 types of development app l1cat10ns re.zoni ng s, ma1or ~~tl d1V1s1 ons and 1clccommun1cot10n5 co ndi ti oned uses Director Whi le noted that on first reac1 1ng th.:1 1 Coun cil mad e rvm Englewood C oty Counc i l September 19, 2011 Page 4 amendmen ts One is 10 inc rease the radiu s of the nollf1cali on :ram 50 0 feet , as reco mmended by Planmng and Zoning, to 1000 feet , and chang ed the wo rding of the Counc,t B,11 No . 54 to requ ir e n ot ifica tion to not only land owner s of rec ord, bu t a lso occ upan1s in that 1000 fnn t rndiu s area Ocad l ne not1f 1ca t,on hao; been stand ardi1P1 to 10 days Ma iled pubhc ncl1ccs wi ll be required for all r1an nmg and Zoni ng Commission public heanngs for e:11 re -zo 11 1ngs in add 1t1on to tne not1 f1cat1on fo r lhe req wred ne 1ghborhoocl mee ting , w111 ch 1s new 11 this pas ses 180 days wi ll now be the maxim um requiremen t be tween the requ ired neigh bor hood mee lln g and the PlanninQ and Zoning Commttc1on P ubh c Hearing Ano lner ne,ghb or ho od meeting ,s req ui red if th a t 18 0 da ys 1s e>.Cl!etJed Tti1~ c1cJi11a r1ce will c1 lso curnp lt::lc ~o m~ huuseket:µin:J ~nd clt!d fl uµ 1n Iii ~ Tit h~ Tilt= dµµ1 ican t~ w1 l1 be respo ns1 b1c for putting 1og ether the ma ilin g li sts , the actua l ma 1h ng an d in cur th e cos 1s of th e as sociated ma iling Pat Balley , an Englewood residen t, spoke regarding pulling rule s on RV's She be lieves tha t Counc,t shou ld e nforce the rul es that th ey already ha ve on place before add1 n~ more She does nol believe Code En forcement ir responsive to th e citizens ' need s and that they do rot understand th e cu rrc n: ord inances . Ms . Bailey thin ks that 11,e people who have !he RV~ t1ave worked very hard for thern and they shou lC be all owed to par1(. them on th ei r property COUNCIL MEMBER G ILLIT MOVED , /\ND CO UN C IL MEMBER OLSON SECONDED , TO CLOSE THE PU BLIC HEARING FOR AGEN DA IT EM 10 (a), CO UN CIL B IL L NO . 54 , AMENDING SEC TIONS OF THE E NGLEWOOD MUNI CIPAL CODE PERTAINING TO PUBLIC NOTICE REQUIRED FOR PLANN ED UNIT OFV FLOPMFNTS . Vote results : Ayes Co unc il Mem bers Penr , r.'1 cCaslin W il son. Woodv.ord . Jt:fferso n, Olson . Gill1 t Nays None Moti on earned and lhe Public Hea ri ng c1os ed M ayo r Woodwa rd clarif ied that this rubl1c Hcarm g was /or Co1..ncii 8111 No 54 onlt which hil z lo do wi th d 1stancI ng for public notices He aovised M s Ba ,tey , that eve n thoug h she spok e at th e Puoll c Hearing re qard,n Q public no uce . ,nstea d of the Pub lic Hearing re~a rd ,ng RVs, her tes timon y wolf be consi de red for those hea nn;i s T he mee tir,g recessed at B 18 o.m to a llo w people t11 e oppo1uni ty to sign up to speak for th e others" public hp;:rn n~c; 11 thP.y h;w en·t alread y Th e mcetm g r';!conve ned at 8 27 pm w1lh a I C11 ·1 Cou nc1 1 members pre sent -, H L I UL LOWING SIX f'U BLI C Ht:ARINGSWEK!c: 11!:Lll SIMULTANEOUSLY SO INPUT COU LD BE GATHERED O N AL L PR O POS ED CODE R ':VIS IONS COU NCIL MEMBER WILSO N MOVED, AND COU NCIL ME MB ER Mr.C ASI IN SECO NDED , TO OPEN TH E PUBLIC HEARING F OR AGENDA ITEM S 10 (bl THROUGH 10 (g), TO GAT HER I NPUT ON CO UNC IL BILL NO . 48 , COUNC IL BILL NO . 49 , CO UNCI L BILL NO.SO , COUNC IL BILL NO. 51 , COU NCIL BILL NO . 52 ANO COUNCIL BILL NO . 53 . V ote rcs uu s • • • • • • Englewo o d Ci ty Council Scpte ml>e r 19, 20 11 Page 5 Ayes Councd M em bers Pe nn , McC ashn , Wilson , 1N c.,odward . JeHc rson, 0 I:;on. C!lht Nays None Mo11 on earned and lh e rubhc Hcanng opened (b) A Public Hear:ng to ga th er input on Cou ncil 8 111 No 48, amending sections of the Englewood Mun1c1pal Code pertaining to s:ght lines tc) /I Pu blic Hearing to gather input on Council Bill No. 49. amending scclions of the Eng le wood Mun icipal Codl! µc,taining to propertie s wIth0lI l access to rea r and side yards td) /I Public Hearing to gather input on Counc:1I 8111 No 50 , amending seclI ons al the t:.nglewood M unicipol Code pertaining to venic le weight l11n its . (e) A Pubh c Hcarmg to ga :her i nput o Council 8 1II No t, 1, an1end1ng secho% of the Englewood M un1c1pal Code perta1n 1ng to park ing for r ec rea ti o n al veh icles (f) A Puthc I lcan ng to gather input on Couni:1I 81II No 52, amending sec ti ons of the Englewood Mun1 c1pa l Code pertaining to 72-hour parking . 19) A Public. Hcan11g to gal her ,npul on Council B111 No 53. amendi11g secl ions of the Englewood MLm1 c1pa1 Code pertaini ng to hard su r1a ces All w1messes were duly sworn Comm ander Eng lert prese ntec the llIst01 y of thi: six proposed Coun :11 01lls as to whaI Is allt'wed and whot 1:; not al lowf'!d Thero rtppeared to be confu sion among c1ll zens . as w ell as Code Enforcement o ffi cers, as to wha t the Code was Jirec ting Council asked lha l tht Code Enfo rcemen l Advisory Co mn1111cc provide recommendations to alleviate th •c: confusion As Tille 16 was 1nvclvcd. the Pla n nmg and Zoning Comm1ss1on as well as ttl e Board of Ad justment anc Appeals were a1so involved m providm g reco11mend al 1onr; Ed Burch an Englewcod res ,de nl spoke rega rj1n g the oath o f office when accepting th e C1 l y Council pos IlI on wtuch shoul d ha v~ included a statement that said "to respect the ri ght s of the ci ttzens of Eng le woo d· and he won dered what ha s happened lo Iha!? Do n Ben nett, an l::ngl ewood res ident . discussed the crushed hard rock d11vewi;1y ttmJ t11~ RV t-l e acllnowledged the hard work involved , bu t be lieves there ,c. ,1 rl1sr.rP pr1ncy w ith the ,11e1 Ghl l1m1 ts bemg sta led and th e len-=1ths He wJuld like Cou nc1 I to conside r lhe leng th of lon9tIrne resident s and h ave a grandfather clause 1n place for them Woll Perry , an [ngtewood resident, sad w e went throu~h lh!S RV wei ght limits several years ago, much to hi s cwn personal cost H e wundcred ,f City Council Is trymg io run people out of Englewood Glorie Simons, an Eng lewood res1denI s~irl thNP ;1re a lot of thi ngs th al ha\e bee n passed Ih at we don't k now She queslloned th e weight and length being allowed fo r m olorhomes Adrian P\•lc, an C,glew"tood reside nt , read the prop~sed changes and 11 appears to h m that InIs 1s Iu c;I for clarification p,rposes and minor changes to the cxIsl 111g Code He believes that lhere is a lot of m 1sunders tand 1ng going ar ound crealIng fear He lh In~s lh al nee ds lo be alleviated •~e is thank ful tllal l hcse ch anges are someth ing tha t he can live will! Englewood City Co unci l S e p te mbe r 19 , 2011 Page 6 K alt 1ll!en Baih::y, an Englewood resid ent reviewed the new ordinan ces and thinli.s that RV's a:e sltl t prot ected , as they we1e wh en she pu rchased her house She be 'Icves Inese ordinances are a balancin g act to th e mitia ti ve 20 on the ballot thi s year There 1s a petition of 700 signatures !o r this in itiative w hich reques is no rcstncl ions Her con cerns a re th ;1 t Code Enforce menl has fa iled l o enforce tho existing Code thu s causing 1ecr ca:1om1I vehicle~ be1ny pa,~ed m he, ne1y t1b o·hood Th e unintended con sequences result 111 safet)' issues, stree t congestmn , aestheti cs. and encroachment on othe r ne ighbors· property Cyn thm Searfoss , a n Englewood res ident , exp ressed her co ncern regarding the lack of e nforcemen t of 1he current Code She thin ks the Cod~ 1s bemg en orced, not universa lly however, as it is up to th e citi zens to com;:,la 1n an d then maybe some action might occur Th ere are ol her p roblem s as well that are not be ing enfo1ced The RV ne igh :mrs a re nol the o:ies wh J don't m ow th eir lawn , le t the tras h bui ld up, or who have Junk everywhere If the new ru lcG ore nol being iu;;Uy enforced like the o ld ones aren 't, it isn't fair to anyone , especially our re tirees Mark Schwer..1er, an Fnglewoorl res ident, pointed o.n 1h r. discrepan cies The weight l1m 1t s ;:1re incor rect T he C ,t y h as a problem with eminent dom ain a nd 1nhmgc mcnt upon person::i l right~. Fencing codes arc 5ix foot ::md that makes it diffic ult 10 screen m a ten fooi veh icle For propertie s rc qui,ed 10 have d legal c ut and driveway th is 1s d1ff1cult for older h om es Samantha A lva ,ez, an Englewood res·den l , sta :ed that under her dri'1cway 1:; th e City Ditch and :,he 1s hm 1tcd m what she ca n do with hard surfaces and tt1a t ~ul ld1n g 1s res tric ted • Ed Rodgers, an E1glewood r esident, has wa tched the laws ch a19e over :he ye ~rs He rece1•;r-!c ii n ohce fro m • the: Code Enforce ment o ffi cer rcga ,ding h 1s nv He put m a parking space and now h e think s he car 't park in tront of his house Mr Rogers beheves ihal !here 1s a con flict m several or the secti ons C J . Ya rman , an Englewood resident, said she w ould not be able 10 keep her RV an d that would affecl the rnveu u e as th1:1e w ou ldn't be taxes . a s she won't be paymg for lags Jay Peters , an Eng lewood resident , sa id pul in concre le and we ig ht limi ts fa, Eagle W as ta disposal The res l of the trash companies u se s maller trucks. He iave a comol1m cnt for ta m ng th e, streets Alleys are not concrete . t.J ut th at aµµ~d 1~ tu Li e oki:ly as they have C:1r1 crushed rock and mJd I le thinks l h1s 1s duected against RV owners Sandi Butler , iln Englewood resident, agreed w ith the last speaker and doesn't beli e ve tna t anyone on C it y Council has an RV Code En fo,cem t::n l l ids tuld he, tha t l11 1.:!y can't t:11fo1cc all o! the Codi?, th at they don't h ave t,mc They have a boat ,n :heir backyard be cause lhey applied fo, a carpo . but were denied because ,1 d 1dn 1 rnr1t ch 1h c ol her ne ighborhood structures This 1s becomi ng ver1 diffic ult and oeop/e shoulo be allowed to use th eir p e rsona l propc11y th e w ily they w::10 ! to, on their ~rr va tc property We are not D cov enant area Jack Grogan , an E:nglewood re side nt, ha s allended severa l RV m eetings They s,gned pe t,1,ons and II ,son the general ha!lol He doesn't 1indc-rs tanc1 v-.h}' v,.e art wasting v aluable lime o n th is He hopes that every one of th ese people, 1f th ese ordinances pas5. :;tor e~ their rcc,cat1ona l vehicle an another c ount} s:, that that county would rece ve the benefi1 of the taxes Irene Barlow , an Eng lewood resident, mst;illed a so lic1 c1nvPwr1y in their fronl ya rd for their RV. at thei r personal • cost None of 1he1r ne ighbo rs have c ompla1 ncd • • • Englew oo d Cit y Council Soplcmbc r 19 , 2011 Pa ge 7 Herman Ray Bartow, an Englewood re sid ent , sa id had 11 not bee n for the motorhomc. they wouldn't nepd a driveway They a re 1tm ,1ed In yardage There rs a drarr,age drich lhal runs undec lhe ba ckyard £0 th ey can 't do anythrn g !he re Tne pe ople ,n Englewood should be allowed to use ll1e11 property as they sec fi1 . rf ii rsn 't aa eyes ore, doesn't hull tile 11c1ghbo1 ~ 0 1 1s not unreasonable People in Cnq lewood live here or m oved here hF!t;\use ol lhe relaxed atmosphere. We don't wan t th e c ookie-cutter houses like H1ghlr1nds Ra nch or C herry C ree,. II would pose a hardshrp ,f th ey couldn 'I hOl'e lherr RV's on lhe11 own prope rty and had to pay for stora ge as well as the mconven,ence We have enough regulations We haven't had any complaints H is motorhome sits back in between so me trees a nd 1s som ewha l h1<1rlPn l.aurell Barrenl rne , an En glewood resident, sa id she didn't apprec,a le th e grand~tand ing al l he beginning or cramm in g six publi c hea ri ngs togeth er She read 1hc L1ttl cton ordinance She tallt cd to Littleton Mayor Doug Clark a nd he said the Council wh o passed this are no longer on Iha! Cou ncil. You don 't nave the rigr.t lo take my personal rig ht away fr om th e fi rs! l en fee t on my property She !hanked Cou ncil Member Gllh : for po,n llng out the grandstanding St',e showed the petition sIsna tures and ~l at~d that they hrt d suffic1t.1t signatures for the ba llo t 1n1t iat1ve Srie s,:rn1 th Py had 1000 sIgnmures Mt ke Cravens, an l:nglewood rc sIdcr1 l, m o·.1cd t" Eng lewood bc :ause o f 111 .s RV am.I 1l 1~ parked 1 1 the i,unt o l hi s house He can put m a pad tr1 lhP hor-li He Is co ncerneci lhttl the ru les m ight cha nge aga in and th at ,r he d oes tha t wou ld he not be in corncu an ce? Mos t peo ple a re on 'ixed in co me H e do esn': see whe re this Is 90111 9 o r wh y H e ques11oned ,f 1he ordnances are going to keep c hanging H e th ink s there should be a g randfather cla use for ex,stmg c 1t1zens Doug Cohn , en E nglewood re s,dent, sa id three thing s gra ndfa the nrg ,s ,n there unless yo u put i n a garage . bui ld a lence , or adel an addition lo you1 l 1cuse The i111l 1dtive m the fall is one paragraph rhc questio" 1s th at a rP we c1t11e ns rP.~r1 on s1ble enoug h 10 take care of our own st uff or do we need Co~mcil to g ive us rules? Th11 d pom t, Counci l Member McC ashn used a cuss wo rd and a derogatory word to m e the last lime we spoke ab o t this and hes o uld apologi ze Jack Ridley, an E·1gle N0O d resid ent. sa id ins tead of passing more laws . how a bout enforcing the laws we alr eady have? He is concerned aboul !he :hanging laws He did a survey in his ne ighborhood an d there ,s no wa y, wit h tile ICl:UllHlll:!lldt:d st:l back , l:18 1 RV c,wners could be in co mpl iance . He does not wan t n co vcnont comm unity like Hiph lands Ran ch Thes ~ app ea r to be more cove nant ruhn gs instead o f zo ni ng ru lings G rand fa ther cla uses c.re goo d for the peo pl e now bu l not for rulure homcowntrs As neigh bors we can po ltce ourse lves Eyescrcs t.:an ue ta ken care 0 1 by neigh bo rs t1and hng 11 !hem sf!lves Bryan O li ve r, an Eng lewood reside nt, sa id he coes not o wn an y recreationa l ve hicle H e has a p:oblem , as a prope rt y owner. w1 lh private property/covena nt issues being aired and shoved down their throa ts He th in ks Cuunl:i l :;,huulU Wdll un it! af1 er the elecho n 10 s-=e wh at th e pcvp!e wont He 1s pnvatc propert y owne r J nd wonders wha t g ives the Council the ri ghl to te ll l11m whal lo do v,ilh 11? He ,s appalla d with the Mayor 1ellIng h,m how he in tends to vo te Matt t-cw Cra bt ree, an Englewood resident said this ts no l rh e fi rs t lime thi s ha s been broug ht before City Council The 1nItIa11ve re.enfore,~s and protects our pr operty ri g'1ts as th ey are nght now or as the y are not bein g nnfo,:ed II is possible lhat the C11y of En glewood ,s ,n s1alllng coven anl sigh t triangles and veh icle weigh t re stricuons, more so tnan Highlands Ranch Sa fety issues m the cJ fe ly clil~sc or~ iust an excus e Four Co uncil members have spoken aga in st th e aes:hct1cs of parking RV's and usin g th e safety issue~ as th e rt.aso n Ne, :inc has been hurt beca use an n.v was pa1ked in th ei r dri veway or up to th e c urb Englewood Cily Council \ September 19 , 20 11 Page 8 COUNCIL MEMBER WILSON MOVED, AND COUNCIL MEMBER PENN SECONDED , TO CLOSE TH E • ruBLIC HEARING FOR AGENDA IT EM S 10 (b) THROUGH 10 (g), TO GATHER INPUT ON COUNCIL BILL NO. 48 , COUN CIL BILL NO. 49, COUN C IL lllLL NO 50 , CO UN C IL BILL NO. 51 , COUNCIL BILL NO. 52 AND COUNCIL BIi i NO 53. Vote res ults : Ayes Council Members Pe nn l\1c<..:sl n , Wilson , Wuo<Jwa,d , Jetrerson Ol!:>011 , G1lut Nays No ne Motion cr1mPd and lhP P11bhc I !caring closed !Clerk's note The Pubhc H~aring WrJ~ re -upencd as ~o crt 1zens who hod signed up to spcilk w ere , madvertently , not allowed· e opportunity during the open Pul>I c Hearings] COUNCIL M EMBFR GILi IT MOVE D. AND COUNCIL MEMBER JEF FE RSON SECONDED , TO RE -OPEN THE PUBLIC HEARIN G FOR AG END A ITEMS 10 (b) THROUGH 10 (a), TO GATHER IN PUT ON COUNCIL BILL NO. 4 0, COUNCIL BILL NO. 49 , COUNCIL BILL NO .SO , COUNCIL BILL NO. 51, COUNCIL BI LL NO . 52 AND CO UNCIL BILL NO . 53 . Vole resu lts : Ayes r.nunc,I Members Penn McCasl n Wil son. Woodwaro , Je llerson . Olson. G,I11I N=:ays None M .:i t.on carr cd and !h e F'ubhc Heanng ope ned All w1l nesses were du ly swo rn Howard Ra din. ;m Fnglewon<l ms1dent said he 1s se lf-er:,p!oycd and owns and works oul or a Class A motorhomc, like the bookma b,lc He moved to Eng 1ewood because the sl reet1-;;i re wide r I le hasn't recei ved any complaints from hts neighbo~s This would caus e undue hard snip ,I he had to p ark II elsewhere and he would ser iously recons1dcr relocaling Barba ra Pe tersen. an Eng lewoo d residen t , spoke abo•.JI business vnh1cles and how th is is nol c car n the rules and regu lati ons and 11 sho1 1ld be The grnndfatheri ng laws also need to be 'very clear She :r,mks 11 1s 1mportan 1 to keep th ings sim ple , keep things clear and pay att en tion to the resolut ·o ns fro m lhe pas! and grandfat her them 111 Send tt 1mgs o ul for cl arificallon before wr1t 1ng ru les and regula tion s an d then before voting on 11 Wo are not m Highl an ds Ra nch an d do n't want to be I d1say1~t: w1 ll1 the pre11 1ous ge ntleman 1n 1hat we oo need ru le~ and 1eg ulat1ons , but Council, please, spend more time ano effon with en fcrcln g the codes we hdv ~ IJ efo,e coming up w1 1 ,ew ones COUN CIL MEMBER WILSON MO VED , AN D COU NC Ii MEMBER GILUT SECO NDED, TO CLOSE THE PUBLIC HEARING FOR AGENDA ITEMS 10 tb) THROUGH 10 (g), TO GATHER INPUT ON COUN CIL BI LL NO. 48 , COUN C IL BI LL NO . 49 , COUN C IL B ILL NO .50 , COUN CIL DI LL NO . 51, C OUNCIL BILL NO . 52 AND COUNC IL B ILL NO. 53. Voic results · A\ycs Council M em be rs Penn, McCa slm Wi lson , '.,•\1,..,oclwa rd , .J ctterson. Olsen , G1 ll 1I Nays None Motmn ca 1ned and the F ublic Hearing c lo~cu COUNCIL MEMBER OLSON MOVED , AND COUNC IL MEMBER GILLIT SE CO Nu ED, T O SCHEDULE A SE COND PUBLIC HEARING REGARDING THESE COUNCIL BILLS. THE MOTION WAS WITHDRAWN OY COUNCIL MEMBER OLSON . • • • • • Englewood City Council S e pt ember 19 . 2011 Page 9 MAYOR WO OD WARD MOVED , AND COU NCIL MEMBER OLSON SECONDED, TO SET A TIME FOR A CO MMUNIT Y MEETING WITH TWO -WA Y DI ALO G, QUESTIONS AND ANSWERS , AND TO SCHEDULE A SECO ND PUBLIC HEA RING . Vote results : Aycz Coun cil M embers Pen n, M ccaslin , Wilson , Woodward , Jcfferc;o n, O lson , G rlll t Na ys None Mo110 n camed Tt1e 11:c::eti ng re cessed at 10 12 p m The meeting r~convep ~d ;;t 10.2 1 pm wi th all City Counc il mem bers pr esent. 1 1 Ordinances , Reso lution and M otio ns (o) Approv a l of O rdin ances on Firs t R ead111 g (1) U1r ec tor a t U11ht 1e s i·onda and Ulil1 t1 es Eng inee r IV Ore rn 1a11 p1c::icn tf.!cJ d recom mP.n r1 ~t on from the U t1li t1cs De portment lo adop t a bill for an ordma nr.e .=i ut horiz mg an agreemen t wi th the Co lo,ado Wa te1 Co nscrvauon Bo ard for desi gn and co nstr uct 1on of Uni on Ave nue Boat Ch utes Safety lmp1ov ~rll~lll 5 COUNCIL MEMB ER GILLIT MOVED , AND COUNCIL MEMBER WILSON SECONDED, TO APPROV E AGENDA ITEM 11 (a) (i). C OUNCIL BILI ND. SS COU NC IL BILL NO ~5 . INTROD UCE D B Y CO UN CI L MEMBER GILLI T A BILL FOR AN ORDIN A NCE A U THOR IZING AN "AG RE l=M ENT RE GARDIN G DES IGN A ND CO NST RUC llON OF UNI ON /I VENU E BOAT CHUTE S SAF ETY IMPROVEMENT S" BE TWEEN T HE COLO RA DO WATER CONSE R V AT ION BOAR D , A DIVISION OF THE DEP A RTMEN T OF N ATURAL RE SO URCES OF TH E ST Al E O F CO LORADO A ND THE CITY OF E NG LEWOOD , CO LO RA DO Vote results : A 1es Council M embers Pen n, M cCashn Wilson, Woodwi'.l rd , Jc fe rzon, O lso n, Gi\ht N ays None Mouon can 1ed (1i) Direc tor of Ut 1ht1 es f-onda pr esented a rccom mcndat 1on from the Uti l1t1es Oepart neni to ado pt a bill for an ordma ncc au th or 1Z1 ng a n access easement lo U rlld11 0 1d1nage and Flood Conll ol 01stnc t for l he Uo on Aven u e Boa l Ch utes Safely Improvemen ts CO UN CIL MEMBER PCNN MOV ED , AN D CO UNCIL MEMB ER McC /ISLIN SECO NDED , TO AP PR OVE AGENDA IT EM 11 (a) (ii) • CO UNCIL BI LL NO . 56 . CO UN C IL □I LL NO 55 , INTR ODUCED Fl Y COU NCIi IA FMR FR PENN ;,, ~ILL FOR AN OR DIN A NCE A UTI IORIZING A GRA NT OF ACCESS CAS CM CNT TO UR BAN OR /II N ACE AND "LOOD CO NTRO L DISTRI CT BY THE CITY OF EN GL EWOOD , CO LORADO PERTA INING TO IMP ROVE MENTS OF ST RUC TU RES O N THE SO UTH PLA TTE RIVER KNOWN AS THE UNI ON AVEN UE BOAT C HUTES Vote results: /lyes Council Member s r enn . Mccaslin. W ilson, Woodward , JeHer son Olson . G,1111 Engl e wood City Counci l September 19, 2011 Pogo 10 Nays M otio n corned (1i 1) Dir ec.:tor or U hht1es F :mrJi'I pr ~~en :ed a recu m111i::1KJ Jl ion f1 0 1n tt·1e Ut il it ies Oeµdrt1111::nt to adop t a bill for an 1rd inan ce relating lo fee ~.chc d:.J les tor sewe r con nec t1 on and co lle cti on system tees CO UNCIL MEMBER M cCASLIN MOVED, AND COU N r!I M EMR ER PFNN SECO NDED , TO APPROVE AGEND A ITEM 11 (a) (iii). COUNC IL BILL NO. 5 7. COUNCIL BILL NO 51 , IN.I l<O~UCED BY CO U NC IL MEMBER McCASLI N A 8 11.1 FO R AN Of1 DINAN CF AM :NDIN G TIT I.F I ?, CH .~PTFR 2, RF LA flNG TO SEWER CON NF C Tl ON AND COi l.EC TIO N SYSTEM FEES Vote re sults : Aye s Co un cil Member s Penn , McCa .,)ur., Wilson . \/Vo :io war d, Jeffe rson, Olso n, G1 U11 Na ys None rv101 1cn ca rrcd {1v) Orrn ctm of U t1ht i~s Fond a and Jo t•·1 Ga t1ag ht:1 fr om Red Oa k Consu lt an t~ u1C!:tt:nted a reco mm enda11 on from the uI,11I1cs lJcpanme nl to adop t a bill tor an ordnan ce re lat ing to tee sched .Iles for wa:e, con nect 1on serv1c: for th e wa ter cus tome rs of the Ci ty of Englew ood , Co lorado COUI\ ~IL MEMB ER M cC /\SLIN MOVE D. /IND COU NCIL M EMBE R PC /lN SECONDED, TO AP PRO VE At;ENDA ITEM 11 (a) (iv)· COUNCIL BILL NO . 68 . COUN CIL BIL L NO 68, INTR ODUCED BY CO U NCI L MEMBER McCIISLI N A EILL FO R AN OR DIN A NCE ESTABLISH ING FEE SC H ED ULE S FO ~ WATE R CONN EC IO N SERVIC F r oR TII[ WAT[R CUS TOMCRS or TII[ CITY or [NGLEWOOD, CO LO R l\DO Vote res ult s : Ay P::, Counc il Memb ers Penn . Mc Cashr , W1,son , \Noodward , Jef1erson , Ols on, G11l 1t Na y; None M otio n ea rned (b) Appro ·al of Ord inances on Second Read ing ThcrP wrrP no 1(p111 s s11bm 11t ed for ;ipprova l on se cond re ading (c) J1esolullo ns a nd Mo11o ns Th ere were no ,tern s su bm itt ed lot approv al. 12 Genera l Oisr1 1ss io n (1) A Re solut,o n ,n su ppo rt of 11le En.lc\\ood Sc hoo' Distri ct's bond and null le vy ba llol cues·inns was r:n nsid f!red M AYOR WOODWARD M OVED, AND COU NCIL M EMB ER PENN SECON DED , TO APPROVE RESOLUTION NO . 79, SERIES OF 2011 . RESOLUTIO N NO 79 , SER ICS OF ?0 1 t \ • • • • • • Englewood City Council September 19 , 2011 Page 11 II RE SO LUTI ON SUPPORTING THE 2011 ENG LEWOOO SC HOOL DI STR ICT'S BIii.LOT QU ES TIONS IN TH E NOVE M BER ELECT ION Vot e results : Ay es Counci l Members Penn , McCaslin, Wllso,. W oodward . Jef fers on , Olson Nays Council Member G,I11I Motion earned (h ) Cou nci l Members' Cho ice t 3 City M anan er 's Report 14 City Attorn ey's Report 15 Adjournment MAYOR WOODWARD MOVED TO ADJOURN The mee l 1ng adIourned al 10 49 pm Isl Loucrish,a A El lis City Cle 1k PUBLIC COMMENT ROSTER AGENDA ITEM 7 ll!lNS'.€f.t61!>IDl!E:1!>1P-tbBl!l€i€©MMEl!.liT'. October 3, 2011 fil!E'JliSEll!IMliT,V.@l!JBiP.llE§E~jf(A\ljl!li'Nlii®)Tilll~EEIMll)l.l!Jjljl;§9 ~SEfP.~lQ NAME ADDRESS PLEASE PRINT NAME ADDRESS TOPIC Lei h Ann Hoffh ines - om : nt: : Subje ct· Darron Hollingswort h Wednesday , September 2 1, 20 11 t.: 11 PM Le igh A nn Hoffhines f W : AC E From : TrPnt.l 1nrlfci'lhpnlthon~r1rP, co m [rn~1lt n:Tr C'nt .l inc1 @hPa ltt1 onPcares .cQ.!1U Sent: Th ursday , Se ptember 15, 20 11 3:06 PM To : Darre n llol lingsworth Subj ect : ACE Darr en. 8 a I reg r~t t o Inform you \hat I w ill be st cp r,w oown fro m ACE at the end of t h1 ~ 11 10 11111 . I h ave ti1k e11 a promo t ion .l!i CEO u f Tex.t s Orthopedic Hospit al in Houston, TX. It hJ~ L l:~n a pl~as u1e wor king w ith you over these pr1s t few yean and se rving on ACE for th ese pc1s t six mo nt hs . As fo r a rep lil crm cnt , Swedis h does havC' so meone in mmd w ho w ould provide a treme ndous cor,tribution to ACE an d would se rv e as a st rons r eproscnt ilti vc br Swcd,!>h M cd 1c.1 l Ccnt('r . H~r nJmc i!i Erin Pc t N sC'n ;ind ~he \.\O rks clo !,cly wi 1h th(" Cit \• o f [nc lcwocd il S ou r hos pnal Pr,:,jec t M an;1ger . Pl ease let me know 1f you w ould l•ke t o sp eak w ith her abcul lhts poss ibility and 1 would be h il ppy to connec t th e 1wo o f you Tr ent R. Trent Lind, FAC HE • hief Operatin g Officer ved ish Modica/ Ccntar 501 East Ha mpden Avenue Englewood , CO 80113 Phone . 303. 788 6352 Fax 30 3. 7 BB. 6?6 9 • • • • IU,SO LUTION NO. SEK ll:S OF 2V 11 A RESOLUTION APPO IN"l ING W .-WN F C'lAK LFY TOTI-I E W ATER AND SE W ER IJO A RD FOR T l II · CITY OF ENG LEWOOD, COLORADO \VHERE .1\S1 lh c Eng lcwo ()d Wm cr an<! ewe r Board is chnrg cd with acquiring and pro:i.-c tin g the domc s1ic wa ter su pp ly and wa ter ri ghts fr om lllJlU)' and poll ution: and \\·1-IERE:\S , 1hac ts a \'a c:mcy 111 the En g lewood \V a1cr a nd Sewer Boa rd ; and \V H EKE A 5, W:\ync Oak ley ha s a pp l11.:d to serve as a 111cm bcr of the f:.nglcwood Wa te r and Sewer Board , .tnd \\ I IE.REAS. the En £lc\\'()OJ C ity Co u11c1I des 1rt:s to appo int \Va >nc O~kky IC\ tl1c Englew ood \V .1 t c1 ~u 1J Sewer Bc,.\rJ , and \\'I IER EAS, C u11c 11 w1 si 1es to c.xprc ,:-. It s grn111 uclc l or 1hc volum ccn sm ancl -.e rvicc tlmt 1lus 111d1,1du:1 l w1$hc :-. 10 bestow ·.iron th e Ci 1": NO W , TII ER.EF RF , B l-: IT RESOLV ED 13Y T l·I E CITY COUNC IL OF Tl IF C ITY OF l:NGL EW OD . CO LOK,\OCJ , TH A T Sec ti on \ \\';iy ne On.kky 11.; hereby appointed 10 the Engle wood Wa1cr and Se wer Boarll Wayne O:1klc(s 1cnn w1H he cffoct1ve muncdi at c.:l y and will exp ire Fcbm.'.l l)' I , 20l 7 ADOl'Tl ·D A ND AP PR OVi.u tlus 3rd da y o f Octo ber, 201 I A l"l'EST · fames K \VooJw:ml. Mayor l.ouc n :-:hi a /\ FIii s, Cny Clc.'rk I, Loucnslua A El1 1r.;, Cny Ckrk fo r the.· C:uy u f E11g lc.::\,uVll , l \,\01,1d o, hcrchy cc.:nify 1hc .1hovc 1s a lrlh! copy of RcsL l ut 10 11 No._ , Se ri es of 20 11 Lou...:11s hi t1 ,\ [Ill s , Cit y C le rk 8 b • • • RESO LUT ION NO SE RIES OF 20 11 A R.F SOI.UT IO N APP O INT ING KE LL S IV AGGONtR TO TIII: Wf\Tf:R AN D SE WE R IJOAKIJ FO K TIIE CITY 01 · l:NGLEIVO OIJ , l.ULU IUIJU \Vl IE REA.S. the Englewo od \V at er and Sewe r Boa rd 1s d mr gcd wi th ac qumn g an d protcr un g 1hc c,fo 111cs1i i.: w.1 1cr si1ppl y and w a1c1 1 i!;ht s f1 0 111 i11Ju 1y :md p1J llu11l.1 1J . and IVH ERE1\S, 1here is a vaca ncy in 1h c En glewood w ,11 ,·1 and Sewe r Board, and WI IER.F:AS. Kells \V ;:1ggo ncr ha s app l;cd tu se rve as ,1 mcm bcr oitht.: Eng lewood \Va11.:r and Sewer Hoarrl ; :rnd WHERE AS. 1he En glcwoml C i1 y Cou ncil des ires 10 appo 1111 Kel ls Waggo ner 10 the Cn g.l c\\'l lOlt W ate r .:i nd Sewer IJ0.1 1d . :rn d \Vl IER.E AS, Counc il wis hes 10 ex press us gmti tudc fo r the vo lum cc n sm and scrv 1 c th a1 tlu s mdividu al w1sh1.."S to be stow up on the C 11 y; NOW, 1 II ERF FO RE. BE IT Rl:SO LVED 13Y Tl-IE l'IT Y cou, en. O F I II E CIT Y OF E 'Ci LEWOO D.LO LORADO. TII Al · ~ccuo n 1 Kell s \Vaggo ncr is he reby appouu cd 10 the L ni:;l cwoo d \Veller nnd Sew er Boa rd . },. t lb \\'<.1ggo 11 t:r's l~nn will be: e ffec t\\e 11 rn ned1a tcl y and will c.~pir e Feb ni ary I . 20 13 ADO PTED AND APPR OVED thi s 3'' day o f October. 20 11 . AHEST. Jame s K. \V ooJ ward, Ma yor I. Loucmlua A. Eilt s. C11~ le ,~ fo r th e Cit y of Eu glrnoocl. Colorn cl 0. hereby ccn,fy the abO\e 1s a tnit' co py of Re<;olutt on No __ . Sc::ne -. ot ]0 1 I • • • RFSOLUT ION NO . SFR IES OF 20 11 A RESOLUTION AP PO INTING JO LAY .-\S Al\ Al TFRN ATF VOTl,'JG MEMBER TO THE WATER AND SE WER BOARD FO R TlfEC ITY OF ENG LEWOOD, CO LORAD O \VIIERE .;\S, th e Eng le wood Water and Sewer IJoarcl 1s cha rged wnh ncq ui nng and protecting the cl orn cs tic w~uer suppl y and water nghts fr om 111ju ry an d po lluti on; and \\11 EREAS, Jo La y has groc,ously oifcrc<l 10 se rve 0111hc Ci1y of Engkwood·s boa rd s and comntiss ion-.; :incl \Vl I...CRE :\S . 1hc Eng lev,:oo;I ·11 y Counc il dcs u c s 10 :,ppo int Jo Lay :'I S :i hcmale mrmher In 1hc Water and Sewer Ooard; and WHER EAS. C11 y Counc il has rc qucs1cd sta ff to semi thi.:; altem;itc membe r packcls fo r Lh c B"ard she will be scn·111g on so th m she can ma 1111a 11\ an undcr .,.1:in ding o r the currr.11 1 issm:s and nalc~. and \Vl IEREAS , LH .. ·<.:~u~c the \Vatt.-r and "ewer l1n ,1 rd Mcmhers arc rcq u1r(.'d 10 dt'lt'rHH nc tt:·c hnical ~nd long tenn water an d sewer iss ues, 111clud 1ng water rights hug;:uiun , thi.: :t p po111 tm cnt of an c:.hc 111Jlc \'1 10 \\ ill attend the mee ti ng s :\nd who mu y s1: Ill nnd vo 1c when ncccs :;;i ry 10 m:tkc rt qu on11n or in 1hi:: :iltcm :i t;vc when an y member is not m a meet111 g would crc.1 tc more co 1111nuit y 111 the process; and \VHERl::AS , Counc il w1shl!s to c:t prc -;~ it s gra11tude for 1hc vo luntecn !jm and ser:1cc tha t th 1c; ind1\'irl 11,1I w1"hcs to be stow u;m 11 the C 11v: NOW , rl!ERErORE. BF. IT RESOLV ED BY T in: c rrY COIINrn ()F Tl-IF. CITY or E GLEWOO D, COLORA DO. THA I · Sce 1i on I . The Engl ewood C11y Counc il hereb · 1h c Eng lewood \\l ater and Sewer Board who may fo La y's 1enn will be effec tiv e immcdi :i td y. opo ints Jo L.c1 y as alternate vo 1i ng member o f e 1f anot her member of the n oard 1s ab sc:11. /\DO P !"ED AN D APPROVED 1h1 s J rd d,1y of Oc 1ohcr. 20 11 ATT EST : fa1nc s K. Woodward , Mayor Loucns lu a i\. Elli s . C ity C lerk 8 d I. Luul.:1i ~hia A . El\1:-., Ci t y Clc1k fu 1 th~ C ity uf Euglcwood, Color:1do, hcrchy c cn1fy the above 1s a 1ru c co py of Rcs.>lu1io n o __ . Scric5 o f 20 11. Loucri slua /\. Elhs. C11 y Clerk • • • • CO NCIL COMMUN ICAT ION ·- Dat e: Agenda It e m : Subj ect : Oc to b er 3, 20 11 11 p R ,1 pp o int Ass ocia t e l ud ge Ma rci a G. O 'Brien ----- lniliated By: I Staff So ur ce: ,v1u111cipal Co urt Tamar a VVolfe, Court Ad mm1 s1r ator CO UNCIL GOAL AND PKEV I OUS COUNCIL ACT I ON Tli ..: i\\uniuJJ .il Cuurt ~uppo,ts C1 tv Counc il's l}Oa l of p rovi di ng <1pp ropnatc se rv ice levels by reques tin g th at they co 11 1111 ue to ap p oint Assoc i ate fud ges to ervc th e City of Englewoorl KE COM ME NDED ACT ION Prc:.1 cl 1ng JuJ ge V1 nc141111 A 1e ncI0 woul d requ cs r 1h,11 th t' Cuunul r~•\1µpu :111 f\\dr u,1 '()li en to serve " -'I ye ;u term d S an Assoc iate Jud ~e fo r the Ci ty of Englewood, co m m enci ng Oclo ber 4, :w 11 ;md expiring October 4 , ?O I 5. • HA CKGKOUND, ANALYS I S, AND ALTE RNATI VES IDENTIFIED i\ssocia te 1ud ge!i are req uir eC ,n order fo r the Co urt lo mt1inta in a full time, full se rvice , sc hedu le . The juJg~s 11 11 in io, th e Presid in g Judge when ther e is a co nfli ct of int crC5l, illn ess or vJca ti o n. M s. O'Bn en mee t; th e quahf,cations requ ir ed to serve as an Assoc i at e Jud ge . An add iti o nal Ass o ciate Jud ge is req u1rt!d tt l thi s 11m l' tn or der to preserve .i dcqua te SCf\ ice leve ls. FINAN IAI. I MPACT Th~re i'.:I no ,tddi tiona l fi na ncial Im p ctc l, as ac;so cIate jud ge fees .. ir e incl ud1.;:d Ill th e ~1n nual budget. LI ST OF ATTACHMENTS Th e Rcsol ut 1011 do cumen t is ,llt ache d. R ·SO L U r tON N SER IES F 20 1 I A RESOI.IJTION FOR REAPPOINT"1FNTi)F MARrl.-\. · Ci'f\RJ.FN . AS ASS C IATE ~I LNICIPAL JUDGF f-OR T H E CITY OF EN GLEWO O ,), l ,1:.0RADO. WHEREAS , pu rsuant to Antcl e IX, Pan 11 , Scc uon b~. o f th e l11 glcwooJ liomc Ku lc t:hanc ,. "Cou11c il ma y appo1111 on,· or more as socialc Jud ges. wh o shall si t at ;iu ch tim e.i ;rn d 11po11 such c1nH cs as sh2!l be detc muncd by the pre sidin g muni cipa l judge:;" and WI rERE/\S, A s :-.ocin tc Judges arc appoi ntcJ fo r fou r year s1:i ggcrcd tenns , an 1 IV1 !1 :KE AS, Marc ia U 'Urr cn 's pri or tc nn ex pired September 4. 20 10; and \VI 11 · R E.I\S , l1ulge V1nc·t'n l ,\:e nc in rr<]ll<'SI S 1hc C'o1 111r1l Tf•app oin t M:-1rcifl O'0riel\ 10 another four ye:u tcnn :l S an /\ •;Jc i;:i tc Ju dg!! for the: Cit y of Englewood ; NOW, T H EREFORE, BE TT RESOL.VEU BY rHl en\' lUU UL U I· l'll l Cl I y UF 1:NGLE IVOOD, CO L KAUO, TIIAT : Sc-.·ti on I Marcia O 'llncn, shall be :md hereb y 1s re ap po in1ed JS Associ:i 1c t-.1um c1pa l Jud ge in ,i nd for the City o f Engl.:wood. Cu lo rud o. fo r a tcnn commen cing Oc1obc:r 4, 20 11 and c:xpu ing O...:h;l.,c, 4 , 2015 A l1 0PTF ll AND APPROVFD rhis 1" nfOrrob cr, 20 11 ATl'l.,S I'· fames K W ood wa rd, l\fayor Louc ri shra A. Eilt s . City Clerk I, Louc ri sh1 n /\ Elli !>, Ci 1y C krk fo r the C 11 y of Engkw od, Cc1l omdo . hereb y cc nify 1hc .1Uu vc i ~ <1 true L:up; vr Jh::,.o lw 1011 Nu . __ . enc:,. of 20 11 I n11 cn shi a A Fil is, Ci y Cle rk • • • • • • ORDL'J ,\,\/CE N O 5 EIUES OF 20 1 I BY A UTHO,UTY COUN CIL B IU NO. 55 INTRODUC ED 13Y COUN CIL ME MBER GIL Lrr A:-1 R.DlN.4 NCE A U r HOl{JZ ING ,\N "AG REE~I ENT REG ARDL'IG DESIGN A ~ CONS TRUCT IOK OF U NI ON A VENU E BOA r CH UTES S:\FETY L\1PR OVEME NT S" BETWEE,-1 T l-IE CO LORA DO WATER CON SER V:\ TION BOARD . A Df\l l SI ON 0 1' T II E DEPARTMENT OF NATURA L RE SO UR CES O F THE STA T E OF CO LORADO :\ND THE CIT Y OF ENGLEWOO D. CO LOR A D \VI IEREAS , lh cre c>..ist stru ctu r~s on th e Sou th Pl att e Ri ve r ~11 ow11 as th e U11 io n Aven ue Bo:1 1 Ch u1e:.; :me\ WHEREAS. the Co lorado Wa1cr Co 11 o;;cr\'r1t inn lk1 ard w1 shc~ to ma ke: 1m µnwcmc nt s m 1ho sc stni cturcs and \VI-I ERE/\S, these unp ro\'C mcn ts ,,·1\l requir e mod1 fi cati C'n s w the d1 sc hnrgc po r1 i0n of th e C it y's cx 1s11n g r.i w w:.i :cr uuakc stni cturc: ,:md \VHEREA , the En glcwoori Wate r and Sew er 13our d reco 1<u 11c11d ed app r \'al of thi s :\grcc mcr.1 :i t the ir Feb ru ary 9, 20 10 ml!c tin g; NO W , TH EREFO RE . B E IT ORDAINED BY Tl IE CITY COU C II OF TH E CITY O F ENG L EWOO D, CO LOR,\l 0, TH AT Sectio n I TI,c Cuy Counct l of th e C11 y of Englew ood , Colorado hereby .1u1honzc s an .. Agrre ment Re ga rding Dcs lb'll and Co ns1 n:c t1o n o f Um n Avt!nu c Som Chu te :; Safrty improvem ents" bet wet ., the Co lorad o \Vm cr CC'nscrvn11o n Board . n di vi :iiOn of 1hc Dc pnr1 mt:l\1 of Nat ura l Resourc es of the S1:ue of C'lorado and the ·Jt y of Fn gle wood , Co lorad o. <li t ached hi:rc 10 as Att:i ch111e111 I . Sec ti on 2. Th e May or 1s aut hori zed to t:x~cu tc mi d 1ile C ity Ckrk to e1 t1 cs 1 an d sca l th :! .l\g rL"e ment fo r and on be half of the Ci ty of En gk"ood, Co lorodo Int rod uced. read m full and pass ed on iirst rearl.ng on the 19th day of Sc?tcmhcr.20 11 Pll li lbhc:J b) Tnlc as ,1 □ill for 111 Ordinance Ill the Ci1 y's offic ial nc·.vspap cr on 1hc ::3rd ,ay o f September. 20 l I 9 b i Publ is hCLI a:-. a Bil l 1U 1 a u Onli11,111c c 011 lhc C 1ly\ offu • .:rnl \\t.:IJ!)ilc bcg111ni11g un thc 2 1s t Ll ay o f Sep tember, 20 ! ! for tl ti ny (JO) da)'S Read by ti tle and pa ssed on final reading on the 3rd day of Octo bc ·.20 11 . Pub li shed bv 1111 ( in the C it y 's o ffi ci:i l newspaper a r, Ordin ance No ._, Series of 20 11 , on :he 7th da y of Octobe r. 20 11. !'c bl!s hcd b~ tll lc on 1hc C it y's 0 1l1 c ial webs ite bcg mnmg 0:1 th e 5t h da y o f Octo ber , l U 11 fo r .lu n y (JO) da)'S J ames K . \V oodward , M2yor AT T EST· L.:H1 C'1 1shi~ A Elli s, C uy C le rk I. Louc11 shi r\ ,\ Ell is, Cn v Cle rk o f the C it y o f l:.ngle,,ood. C\1 lo r:ido, hereby ccn1f y that th e Jbm·c and for ego mg 1,; n tru e co µ) of the O rd ma nce pass ed on fi na l rea din g and pub li shed hy trl c a5 Urd111 a.11 cc No _, Scn es of 20 1 !. Lo ucrishi a A. Elli s • • • • • AGREEMEN1' lu:GAlU.llNG DESIGN AND CONSTRUCTION OF UNION A VENUE BOAT CHUTES SAFETY IMPROVEMENT S TIJ.is Agreement mndc thi s dny of -c-----------' 201 1, by nnd be tween the Cu lurado \Vmcr Co nscrvu lioo BoarJ, a <livi si o11 uf th c f>cpartm cnt ofNtttw.1 1 Rcsu urcc:-. uf lhc State of Co lorado (hereinafter called "Board ") and tl1 e City of Eng lewood (herein2flc , called "City") co llecti ve ly known as "Panics ". ,. · WHEREAS, the Board wis hes to 11c1 kc cenain improvements to the Union Avenue Boat Chutes area 0 11 the Soutli Platte Rivt.T 11 1 a loc.ition approx.ima tc ly twu ~hwtdrcc.J and fift y fee t (250') no rth of the U11J\>n Ave nue bridge across the Sou th Pl atte River. near the City 's raw water intake and pump stati6'n (hcreimficr ca lled "Project"). WHEREAS·, the Board's propo sed proj ec t is designed to improve safety to the pub lic by, ru..noug other imp1ovemcnl.'i, improving egress from the do wnstr eam poo l, liuc of sigh t to the pool and redu cing eddy ve loc iti es . WHEREAS, pla,ming and design is by McLa ughl in Engineers. WII.EREAS, these imp rovements requ ire n modifica ti on of the discharge port ion of 1h c City's existing ,.;;;., water'int ak e stiuct ure. which is 0 \\1100 by the Ciry . (shown in the East Wal l Proulc on page 4 of Exhibit A a.1 the coa crctc wn ll to be removed) . Now , THf.REFORE, i.n consideration of the mutual promises contained herein , the Parties ag.1 cc ;1s fo ll ows : l. SCOPE OF AGRE EMENT. Th is Agreement defi ne. rhe Project alon e with rhc rc !-.-ponsibili t.i c.,:; and tinanci al comm itme nts of the Parti es with res pect to the proj ect. 2. SCOPE OF H IE PROJ ECT . The Project sh all includ e nil act ivi ti es invo lved in the constru cti on of the improvcmen tt; !O incl ude the modifi c11 tion of the discharge po ni on of Ci ty's raw wat er in take struc ture as shown on Exhibit /\, au ac hed hereto an d in co rporated by referen ce. 3. PUB LI C NECESSHY Pani es agree 1h,.1t the work perfon :-:ed pur;uam to this Agreement is ncccss:1ry for the hc ahL, snfet y, c nmfo rt , rnnvcmencc n11d welfare o f tbc publi c . 4 . COS T]i . All design and construction com shnll be the res poos ibiliry of the Roarcl . ll owcv cr. th e Ci ty will grant n temp orary co nstrucuon nnd access casement to Urb an Drainage and Flood Con lrol ncros, the Cit ) 's Uni on Avenue pump stnt ion property nt no cos l to the Boarc1 or Urban Draina ge and Flood Contro l. 5. t"OJECr. The design an d cons tru ction of th e Project shall be the responsi bilit y of the lJo nrd. B. Toe City hns SJ gncd the des ign documents for the Project sho"" in Exhibi 1 A, as required by Urben Dra in.age and Flood Cont rol in order to con.nru cl the Project . C. The City has no objections to Lb e des ign o f the Pro1ect shown i,t F~'.ubll A as n relates 10 the discharg e portion of the City 's mw water intake sit ,cture and fa ci lity D. Shou ld Lh e Project crea te a materia l or odvc rse chnnge in 1hc l,)J"ICf8 l !o n o!' 111" r (,; rnw wntcr intok.c fo cili ty, ot the request of the City, the Boar~ ag rees to uktkc i ;nar ., lo the r roj cct to return the City', raw water int ekc fac iH ty to 1\ t:':>r.dit io n substwtti a\l y si nu lnr to it s condition l1 efo rc tbc Project or to ? ,,a, (.i 1cc; ,n ncc ep:oble to the City . 6. iN SURANCE . The Urban Dra inag e and Floo d Cont rol Dis tri ct shall require any controcto r to p:ovidc adequ at e liab ilit y in surance and shall require any con trnctor lo pro,;de proof that it ca rries general liability in sura11c e for the Project, ln amounts not less th an $150 ,000 per person and $60 0,000 per occu rre nc e, thnt nnmes th e Ci ty, th e Ronrll, nnd the Di strict a.,; add iti onal in sured s, n.nd co pie s of ce rti fica tes of insurance shall be provided to th e City before nny construc ti on wi thin thB Cit y's propert y com mences. 7. MAINTENANCE . The Pnnlcs agree thHt th e Bour<l shall own w1LI be re~pon~ib lc ru, 1, iiuc1U\l\CC of the co mpleted and acc c..-p tcd Project. Fut ure moin 1cnancc wi ll r .cur by ac cessing 1h c Project fro m Oxford Avenue and not through City's Unio11 Avenue pump st8tlo n propctty. Once the Project is comp leted , tlic City sha ll remain in poss essi on of it& row water intu ke and pump stuti on and shall be so lel y res po nsib le for tts maintenance and opera ti on . No pnrt of the Union Avenue Bent Ch ute s shall be deemed to be pn rt of an y Publi c Sn• ;tnti oo Facil ily or Pu hli e Wa ter l'A cil ity, within the meaning of such tcnns as defined b) •, 1-10-103(5.5 ) and S.7 ), C.R .S. 2010. 8. LIAIJU,ITY. City shall uot be lit1 ble in any suit~, dcnumds , cos ts or acti ons of law res ult ing fr om the design , cons truct ion or main tena nce of the Project. 9. NOTI CES . A. For tlie Ci ty shall be directe d to: Dire ctor of Ut ilitie s 1000 Englewood Parkway En glewood, CO 80 110 B. Fo r th e Boord shn ll be di rec ted to : Chatfield Downstream CN'nne l ln:pro ,•ement Projccc. Coordinator Co lora do Wat er Conservation Doard I J 13 Shenrutn Street -Room 721 Denver, CO 80203 C. Any ootices, demands or oilier communicatt ons rcq-J ir cd or permi tted to be given by any provi sion of this Agreem ent shall be gi vcri in writ ing, delivered personally or sent by regis tered mnil , postage prep aid and return rec eipt rcq uc.,ted , addressed to PARTIES at the addresses set fo rth obove or nt such ot her address as either pnrty may herea fter or fro m time to time desi gnate by written notice to the oth er pnrty ~,;ver,when pmonally delivered or llllliled, and shell be cons idered rccci ,·cd in th e earHer of either th e: dny on which suc h not ice iR ac tuall y rccd vcd by the pa rty to whom it is addressed or the Lhird doy nf\er su ch noti ce is mailed . 2 • • • 10 AMENDMENTS. Thi s Agreement wnla ins all of the tcnns ugrct:U up on by am.I illllO ng PARTIES . Any omendments or modifications to thi s Agreement sha ll be in wri ting Wld executed by PARTIES hcn:to to be val id nod bi nding . 11 . PR IOR AGREEM ENTS . ·nus Agreement does 1101 abro gate or modify the rights and responsibilities of the parties wide r prior agreement s regard ing ti-: bou t t:hutc s improvement at thi s locn tion da ted, May I, 19 83,May l , 1986 ardMo)' JJ, I ~·. 12 . SEVERABn,rrv. If any clause or provis ion h~ei n co n1a1..-ecl Jna ll be :uljud~ed to be inv alid o r un enforc eable by a coun of competent jurisdiction or by operation of nny aprlicable law, such i.nval id or w1c..'1lforceablc duu sc 0 1 pl'O\'is ion sha ll not affect the validity of the Agreement as a whole and all othe r clau.ses or provis ions shnll be given full force and cffoct. 13 . APPLIC:\BLE LAWS . 'flti s Agreemen t sha ll be governed by and co ustruoo in accordance with the laws of the Sta te of Co lom.do . Venue fo r uny a.nd nll lcgnl l c tion.c; regarding the lransaction c o vered hcrclil shall Ii , in District Co urt in and fo r Antpahoe County, State of Colorado . 14 . ,:\,SS IGN BLUTY . No party to thi s Agreement shnll assign or trnmfer an y of it s rights or obligations her eunder without the prior written consent of t he nonn ssignjng party or pArti cs to th is AE,.'T'cc..·mcnt . 15 . BINDING EFFECT . 1bc provi sions of this Agrecmem shall bind and shall inure to the benefit of PARTIES hereto and 10 lhc:ir rcspcctivt" successors and permi tted assigns . I 6. EN(ORCEABU,TTY . PARTIES hereto ugrcc and acknowledge that this Agrcemcm may be enforced subject to the provisions of'the law s of the Stnte of Co lorad o. 17. JERM ANDTERMJNA TION. It ts aut ici patcd that this Agreement sh..1.l l rcm..'Un in effect so lo ng as the struc tu .s shown on Exhibit A remain . In no ev ent shall tl1e Board's responsibility for th e design, co n!.tru ct ion and maintenan ce o f th e Jlrojcct cc:nsc . l 8. APPRO PRIA'TTONS . Notwithstanding 1u1 y olher term. co ndition , or pmvis iun herei n, each and e\'ery obli gation of CITY andio.-BOARD stale<! in th is Agreement is subj ect 10 the requirement of a prio r r1pp1 opria1 io u of fwt ds :bcrcfo rc by the ap prop rfatc governing body of CITY nn d/or BOARD. 19 . QO V_f:B,."f,ME [hlM1J.N!IY. No tenn or condition of thi s contract shall be construed or interpreted as a wai ver. express or implied, of nny of th e immunitie s , right &, benefi ts, protections, or other provisions, of the Co lorado Governm en tal Immunity Acl, CRS §24-10-101 cl seq ., orthc Federal Tort C la ims Ac t, 28 U.S .C . §§ ll46(b) cmd 267 1 cl SC<J ., •s nppli"'1bic now 01 h«cafic, amL'Tlded . ).0. NO THI RD PARTY BENEF ICIARIES. It is ex press ly un de rstood nnd ai;recd tl101 enforcement of the terms nnd cond :.ions of ,hi , Agrec1ncn t1 ond o.11 rights of acti on relating to such enforcemen t, shall be stri ctly reserved to PARTIBS, i:i.Ud nothin~ c.;untaine J in thi s Agrt:umen l shu ll give ur 111 \uw any su ch .,;la irn or right of action by any other or third person on such Agre ement. It is the ex press inten tion of !'ARTIES Um t nny person or ptJ.rty ot her thn n nny one of PARTIES receiv ing ,crviccs or benefi ts under tl tis Agreement sholl be deemed to be on inc iden tal bcnofi cinry on ly. \VHF.REF OR E, PAR TIT'~ here to hnve caused th :s ins,rumcnt to be exec uted by prop erl y 11ut hori1.cd sii;n0 lo ricg ns of the dntc ant.l yenr fir st obovc wnllen. crrv OF EN GLEWOO D, COLORADO Dy: ______ -------- Jame s K. Woo dward, Mayor An'E ST : Loucri shin A. Elli s, City Clerk •• -.-,111111 1111111,,,, COLORADO WATER CONSE RV AT ION BOARD ':>.❖:.•· ; • .Jt 0LY,y 1"1,.,,. ,(i,"~S5l, STA!'-q,f;>.tgLO&A.BO ./' ) ''111 G OR~ ,,,,,... ) s ~. COUNT . iif//;:.:J,11 _ ~ ,,, ) The forcgo jn g in.~{Jl:nt WJIS ,•ckn9wlcd_ged bcfort:"11\~ tliis .!!£ day of d,0~ 2011,by ,}C:/fll<~ (1,0:b. {!__ as _ Ld'=,/42. _(/ __ of the ol nrnrto WA ter Comiervati on Bonrd . \Vitnes s my hand nnd offici al seal. My Commission ""Pires: /;-t, ~2;;/tJ ··-.. -.-:~:;; ~:- j 1 :-:'.:·,··, I I '-, I I I I I I I I I I I I I I 1- ' •••• "·1·· .:-1:.;.::..~_'"7 • • • ORDIN ANCE NO . SE RIE S OF 20 1 I OY AUTH ORIT Y COUNC IL DILL NO . 56 INTR DUCE D BY COUNC Ii. MEMBER PE NN AN O RDIN ANCE AUTHORJZ~ AGRA ,. 11F ACC ESS EASEMENT TO U1'1l A'•I DRAlNAC.E A.\ID f'LOO D CO NTROL DISlPJCT B Y T HE CITY OF ENG L.F 00D, CUL<ll<ADO PERT AJNI N(i ·10 IM l 'RUVEM U,TS OF ST RU CTURE S ON fllE SO U I'l l PL,\TIT IU VER KNOWN /\S TI I E UN IOI\ /\ \''°NU !: llO/\T C HUTES. WHEREAS . th ere ex ist s1ruc1urcs 011 th e So uth Plan e Rive r known as the Uni on Av c111 1..: Boal Chuti.:s; and \VHER EAS. the Co lorad o \V<'.tcr Co n~c rva1i on Do ard wishes to make 1111provcmcnts in thos e s1ru cturcs: and \VHl?R EAS 1h r'i c-i111prLwl'mt:11t s will he cc,rnpk tcrl by th e Urb an n mi1m gl' and Fll,ocl Co nt m! D1 s1n ct: and \.VHER EA S, in order 10 comp lc1c t~is work the Dis tr ict mu st have acces s to the South Pl auc River ncr0ss property ow•~ ·cl by , '1c L·i 1y of tnglc,,ood; ancl \VI I EREAS. th e Englewood \Va1cr and Se wer Roa rd rcco mnu.:nd cd npprO\nl of tl1i s Agrec ,,,cnt a, the ir f eb niary Y, 20 I O mee tin g; '<O W.1:-tEREFORE, OE IT ORDAfl\~,D BY THE CITY C UNC fL OF THE CIT Y or ENG T.EW0 (1i'. COLO RA DO . T l 1/\T· ,c,ll Jn I . The Cny Cou nci l of the il y of Eng le wood, Colorado hereby aut ho ri ze s a "Grant of Access Easemen t" 10 th e Urban Dramagc and Fl oc d Co 111rol 1J is1ri c1 by th e Cit y o f Eng lcwo0d. Co lorn do. :urn chcd hcrc10 as Att ac:h mcnt I . $c~ti o:1 2. !'he M :lyor 1s nut 10 n ze<l to ~A c:ctne and th e: Cit y C k rk to atti:::i l and sc:11 the Accc.,;;s EaM.:111c111 fur and un be hal f uf tl 1c ii) f Englcwuod. C\1lura tlo . Int i oduccd, rend in fol l. an d pas!=icd vn first re ndin g on th e 19th dny of Sept emb er, ~OJ I . Publi shed by Til k as :l Hi il fo r a.1 Ordin nncc in lh l' Cny ·c; o ffi c ial ncwspap,·r on thl' /lrd day of Se ptember , 20 I I. l1uh l1 shcd as a Uil l for an Ordi11 a11cc on the Cuy's ofii c1;1 I wc hs1 1c hc g1tu1ing on th e 2 1st J:i y nf Se ptember , 2011 fo r th irt y (JO) day, 9 b ii Read by tul e and passed o n fi nal rcadin[: on the 3rd d ay of Octo be r, 20 1 1. Pu bli shed by utl c 111 the Cuy ·s official new sp::i per as Ord 111 3m·c No _. Seri es o f ~O 11 , nn the 71 h dn ) o i Octo hcr, 2011. Pub hs hcd by l i t le 0 11 th e C11 y·~uffk1,il wd.1s it c Lcg i 11111 11g un th e 5th day o f Oc tob er, 20 11 fo r thi ny (30) d ays Ja mes K. Woo dward. Mnyor ATfEST . Lo ucri s hia A Ell is, C it y C lerk 1, Ln uc ri sh,a /1 . El lis, Cit y 'led : of the it y o f Eng lewood, Colo rado, he reb y ccrl1 ty that th e abov e and fo rcgomg is ., tru i.: co py of'th c Ordmancc passed on fin al rcaGing nnci pubhs tu.:d by title as Ordin :mcc No ._. lic n t:s of 20 11. L.oui.:1i :-.hia A . Elli s • • • • • • GRANT OF ACCESS EASEMENT TI-Ll S GRANT 0 1' A .CESS EASEMENT ("Grant") is mad e th is ___ da y of ___ _,201 I, by the ,-•·Ty OF ENGL EWO OD ("Gn:mor",) n Co lo rado muru :1pa l cor:Jsra uon, whose ad dress ' \000 Engl ewood Pnrkway, Englewood, C:nlnrado 80110, and ti 1e URb /.N DRAINAGE ,1, :,> FLOOD CONTROL D!STRJCT. ("G rantee") who se address is 2480 West 26"' A vt .1c, Su it e I 5(,-B, Denver, Colorado 802 11. I. 3. THE P,uff!ES covenant and agree as fol1 0ws: F.u semcn t Propc11y. Th e ''Easement Prop erty" shall mean the real prnpcrty located at 2285 Wes t Uni on A venue in the County of Arapahoe , Sta te oi C•. ,rndo, more pam cular ly described on the attnchc:d lega l des cripti on with drawin6, :xhibit A . Co nsideration, ln co nsideration for th is Gra nt. Grantee will pay $10 00 and e ther va luable: w1i:;idcrntiun Ui c 1cceipt of which is ncknowlcdgcd . Grant of Easement. Granter hereby granLs to Grantee, a tempo rary constru ction e.1:;co,ent ov er, under, across and through the Easem ent Property for the purp ose of access to structures or impro vements of Grantee during tl1c co 11 struc li on of the Uruon Avenue Uoat Chu les safety 1mprovcmcnts. 4. Access . Grantee shall have the right of ingress and egress in , to , over, through and ucruss Ll1c &st..1uent Propcity fur uuy !JurpO se necessary 01 t.icslrn.ble fo r the full enj oyment of the rights ,..,-an ted to Grantee unde r thi s Grant. 5. Subjo -:-cnt ;md IA'l tcral Supp or1 . Grnn to r co vcnnnts .111d agrees thnt Grnmec shall have th e right of subj accnt and lateral support on th e Easement Propert y for any purpose necessary or des irable for the foll eajoymcnt or the nghts granted to Grnn lcc 11ncier thi s Gmn t. 6. Wmnmty of Ti tle. Gr~rn or warrants aJ1d repr esent~ that Gramor has full ri ght, Lille , ncl au thori ty, ,md that thi s Gran t is effect ive to ,~ant an d co nvey to Gmr.tce the ,vitlu n dcs :ribtd case ment . 7. _soc ~ At all times during the performan ce or U1i s project, the Gran tee or Gran tee 's rep rese nt at ive shall be resp onsib le for ma intain ing th e security or the Gr~mtor 's property by securing the g!l tes to th e propert y . LN WITNESS WHERE OF, lhc i'art1cs here.t o have ,xe.Cll'e d thi s Grant of Ace ss F..1r;eme11 l th -= day ;-ind year fir.a ob ove \\ nltcn. A'IT EST · Loscn shrn A. Ell ,s, Ci ty C lerk ST A TE OF CO LORAD O CUUNT Y OF L...:1 R. ss. GRANTOR . C ff\' ()f P.NGLE W()()fl, COLORADO James K. 1Voo1 "ard, Mayor GRANTEE: URFIAN fl RA INA<,F AND Fl ()()1) COl'<TROL DISTRJCf By~~L L _ ~ 1 Executi,e Director Date --.£./_d.!Lp~------ 't+- 'Jbc fo rego in g instrument""' aclmow lcdg ·· be fo re me th i s ~f . da y of _ :fu L~---~201 1,by _e.s&._L .i\-tN.D(l!A,Af 11.s Executive C>i 1·cc tor ofthc Urban O rai n:1 ge and Fl ocxl Co:tt ro l D1s t-i ct. W itness my han d and o fficial seal. u 1 · 1./Jh"'-"'01'--'3.__ __ ----2.(-L I lie~ 'D RA A. GO Ni AltZ , olor y i'u bile ·; _ ~:r ·•e o f Col o rado -· My Cvn• t1ISS'on f xpl rl):; Ap/11 I/, 201 ~ • • • ,-::i: res \)t,;,.i\t-~\\)~, 1 :-~~~~~ ~· !' /f t;"'i' --l c.._"';£:l'>-.1)-.(J;,\.. ~ D.\N ~°'\\~" ~~~ ,., "<! I --:;:;..c..!;;, ;-'-,. ·_ ~ ~~,~~ . ' t /"'"--,,,. i ' ',, ~-~~-~~~'-\ 1' .., jf ' r.. ·~ 't \ ~ ""' , ' lLJ• ... J ... '-.J. I ~-'\ ~~,, /. I l ·1 • ' ~ • ••. -• ~~ •• , ,.. ll '-~' --·. ,.,.._.. -. ·-· {__ r I ·, l• ~ . '-'\.lie -• .. ... _j _ /.;it:." .. , I ., '""" • . •. ,-mn < .. _ , ,--,.---·-~ ,n-1 ... ,i,, I I ,_. _,,--1 '" ~ ! . • C~J:lflt •. ! ,, / --/ : • @ '" : , ' , ,, • ' ,., :,0 ' --, = ' l I -~;-"'.-"'---..,= ' ~.. fa>"' , ., m.,,. ·-· :: ,._,_.,.,_., ru/• ~ ! ! I , ' '' ,, ----"--------=-L ' I ~ ;' J" ·• ; -~;;.r, ii-c 1; . --""' ,,.....-a ?-~ 5'-311< ..cs_..· , .... ,~ 20 7 7 0&3 " ~ !i] R66 W R6~'N RQ('..'-11 R 8 3W R62W R 6 1W R5 0 W R5 9W fl ~~ R57 W 1s~ I 1';11 7 19 79 I 1981 19e a ,ees I :ser 19 119 11)9J 1~93 I U S 2073 I 2011 I I I 20631 20 67 1 20651 2063 I 2061 l 2059 l 2tl!ll' l 2055 I T5S T OWN!ilHJP CO DE M A P QUAR T E R SECTIO N • • • • • ORDINANl ENO. SEl<.11,S O F 20 11 l:IY 1\UT II OIUTY COU NCIL l:HLL NO . 58 TNTRODUCED 13Y COU NC ll. t r-MRFR IVTT .~() AN ORDINAN CE AM ENDING TIT LE 3, Cl !APTER 4. OF TH E ENGLE WO OD MUN IClPAL CO DE 2000. EITTITLED "C ITY OF ENGLE WOOD NONE \,I ERGENCY . LOYEES RETIREMENT l'Li\N ANlJTRUST AS AME OED AND RESTATED E,. _CT IVE JANUA RY 1.2o os--. \'ll lf;REAS , m ord er lO 11 ia111 1n 111 the Pl:\1 1·s qualifi ed 51:'ltu~ clw ngc s need •o be m:1d c 10 the Pl :111 du nn g th e yea r 20 11 . us rcqum:d by lhc In ternal Rev enu e Serv ice, and Wl-lC R EA S, the currcn l Code language n..:cd s to be correc ted to rend '"No nEmc rgc ncy Empl oyet:s Reti reme nt Uoarcl of the Ci1 y of Englewood": :md W I I ER EA S, ,tLltli1 io 11<1 \ l.i11 µu .1gc ,ll till: t.:ml uf 3-4-17-3(13)(2) E I C th at an c:li g1b le rc 1i rcmcnt plan mcludc a Roth IRA. NOW , THEREF ORE . BE IT ORD AINED 13Y TII E CIT Y COU NCIL Of THE C IT Y OF ENGLEWOOD. CO LORADO. AS FOL LOWS : Sccu on I . ·111c City Co u11c 1 I of the Cn y of En g!c\i.·ood , Co lor:tdo he reby aulhorize s ame nd mg Titk J , Ch:i p1rr -1.. Se-c1io11 11 . <;11h scc11nn I , '·Rc1 1rcmcn 1 Ana rd "' of the Englewood ~•1urnctpal Codt 2000 to rea d as follow s. J 4 : CIT Y OF ENr.t.EW OOTl NO NE MER GENC Y EI\IPL OYEES REHRF.MENT PLAN AN D TRU ST AS AMENDED AND RESTATE D EFFECTIV E JANUA RY I , 2008 * 3-4-11 : .'\d ministr '\ti on of th e Pl an. J-4-11 -1 : -l{ctircmc nt lluard. There 1s hcn:by created a bo:ml 10 be l-n own as the NQ11fm c,gc c~ EmQ.LQYm Rcurcmc nt Boa rd ufthi.: C 11 y uf EnglewooJ ("Reti rcmen1 BoarJ '') whi ch sha ll be cu mpo ~cd of seven ('i) member s. One (I) rn cmbct shall be an clcc1ed membe r o f the Cit y Cow,ci l who shall be selected by a maJority o f the member s of Cit y Co un cil. One ( I ) mem be r shall be th e IJ ,r cclor of Fman cial Service s appoin ted by th e Cuy Manager Tv.o (2) members slmll be c..:111µluycc!> uf Lli c Ci ty wli u arc \1emhcrs of the Plan , whn . hall be sdc-.:tcd by a vo te of all su ch Members 111 acc ordance \1,:ith such proced ures as the Cit ) \farrngcr m:,y :1d opt1 from time 10 ti me . 1l1rcc (J ) mem bers sh.all be ta ."<pa ytng l!lccto rs of th e L1 ty who snail be se lcc1cd by a nrn,Jo ri ty of the mc mb cr:i of 1h c City Council In Jdd1t1 on. 1h e C11 y M :rni'l gr r, nr his dcs,b'TIC C, !i h:ill scn·c rn an adv iso rv cap a~i ty, as an ex officwl. 11 011 ,·oting member . 9 b iii ~tcmbc rs o f 1hc ReLi rcmcm lioard sha ll be appo111tcd for fo ur (4) yea r tcn ns. provnh::d the ,;aid 1::~mhc.::r coniinuc s to possess the quahfic::111cms pro vided here in dun ng th e mem ber's tcnn :met. funher pro\'id cd th:n . A. fl1 c Co unc il member shall serve during his tcnn o f oitiec a s a Counci l me mb er; and 13 T he Director of Fin ancial Se rv ices shal l s tr\'C d uri ng his 1cnurc in o ffi ce as s uch Diiecto 1. Sh0uld a va::a11 cy oc<..:i r m th e membe rsi11 p of thl.! Ret1re111e 111 B•-ii.~d. tl~c 5t1 mc shall be fil led fo r the c.hu at iu n of the une xpired tcn n only. in 1hc same manner a.; p;o,1ided herein Pn or to emeri ng upon the pcrfo 1 mane, o f th e d uti es of a memb er o f !he Rctiremcr.t l\oanJ, nc h mem ber 1hcrcot shall take and subsc ri be an oa th that he accep t!. the o bli gat ions imp (lS Cd upon tum by th e pro ,·isions of this Pl :rn and that he sh;!l l faithfull~ pcrfonr1 the dutl ~·s of suc h office . Five (5) 111cml>c1s of tl 1c Rc1i11..111t..:n1 Ooani sha ll constttut e a quo nm1 A.II ,1cti ons 1n~cn by 1hc Hoard sha ll be app rcved by a m:\J Ori ty \e OIC of a qu oru m of 1hc Rcti rcincnt Boa rd memb ers. All ac 11ons . decisio ns and dc tcrm.i n:ni ons of 1hc Ooard shnll be rcc orch:d 1n tht •1-iinutc s of th e R(•t1rcmc111 Board and , unl ess in cons 1slen 1 ,._i,h the prov i !,:1ons of the Pb n, sh.ill hi." hi 11lli ng ilr ld conc lus ive up on all m1c rcstc tl pR 1t ics . No member of the Board sh a ll receive co mpc 11sa111.m for his scn·1cc on 1hc Board bu1 a member m:iy be re im bursed for rea so nable CXJH."I\S\'S mcurrcd 111 cc,nncc 1ion w ith his rl u1ic s HS .t member o f the Doard . • s,,c 1ion 2 T he Cit y Co un cil of th e Cit y of En c lcwood. Co lorado here by auth onzcs ame nd mg • Ti t Ii.: 3. Chapter 4 , Sec ti o n J ?, S\.1bsec 1 ion 3, ''Din .. i.:1 Ro ll overs" o f the Fn glc-woocl fl.·1uni ri p~1 Code 2000 to rc;id as fo ll ows: J -~-1 7-3 : Oirect Roll overs. A . G1..t1 c ral . T his scc1i on a pplies to d istri bu 1ions ina de on o r aft e r Janua ry I , 1993 . Notwit hsta nd in g any prov ision o f th e plan to th e co ntrary tha t wo uld nthe rwi se lim n a d 1sui b u1ec's clcc1i on under th is secti on , a di stnbut cc ma y cl ec l , at th e 11mc and m 1h e 1n:mn cr prescrib c·d by 1he bon rd , 10 h,wc any pnn 1on n f :in t·li g1 hl e rn ll n\'Ct d 1,1nhu1ion whi ch c;..cccd s S200 .00 paid di rectl y to nn chg tblc rc 1ircmc m plnn specifie d by the d1stnbutcc in :i di rect rollover If a dist nbutcc's .. h rcct roll')ve r di s1ribut ic•n is le ss th ,10 $<.00 .00, the d 1-.1nbu 1cc may on lv e lect 1v direc t ro \lov1..1 I 00 pe rc ent of th e e l1~1b lc tol:ove 1 d1 s1nbu1 1011 0 01'fl11i11ons · I. Ehribl e Rul!o1·t'r Dis trilm rio 11 An dig1b l!! roll ov~r dis1ribu1i on is any d1 stn bu11 011 of all o r :m y port10 n ~\i the balance to the cn:d1 1 of th e di stributte, except th;it :in elig ibl e ro ll o\'C r di s1ribut 1Cl n docs no t in cl ud e : a ny di strib uti on thnt is one of a sc ncs of su bs1ant 1a ll y eq ual period ic-payment s (no ! le ss fre quent ly tha n annu all y) made for th e hfe (o r li fe cxpcciancy) of the d1stributec or th e jo in t h\'c s (or 1oint ltfc c,pecra nc ,cs) of the dis tribul~e and the d is1ribu 1ee s designa ted hencfic,~. o r for a spct"1fi r1I rwriod f ten ( 10 ) years o r more; any d 1stn bu1io11 to th e < x1c11 1 suc h dist ribu tion 1s required under Code Sc:ction 40 I (a)(9). and th e µon ion of 311) d1 s1ribu1ion tha t 1s not mcludablt: in gross inc ome (de termined withou 1 re~ard 10 tl.e excl usio n fo r net unrea li zed apprcc 1a1ion wit h • res pect to employer sccuril i«:s) Fo1 cla stributious m,1de :i flcr DcccmbN 31 , 2007, :i • • • po 1tio11 o f a di stnbulion sh a ll not fail to Uc an cl 1g,.blc ro ll o ver d1 st n'ou1i on me-rel y beca use the port ion consists of afl cr-tax Employee r.o n1ribut io ns wh ich are not 111 clu clt blc m ,;ross income . However. such porti on mny be transferred only 10 an lndi \'l dua l ret1re 1n en l .::icco unt or ann u1 1y d escri b ed in Scc t1on :1(lS(a) o r (b) of the Code, or in a direc 1 tmstcc-to-tr.1stec 1rnn sf1•r 10 a quali fied tru st desc ribed in Sec tio n 40 I (a) o f the Code w hi ch is c.xempt frorn rnx under Sect ion 50 l (a) of the Code or to an ,umui 1y con1rac1 desc ri bed m Scctton 403(b) o( the Co de. provided suc.h tru st or comrncl provides for se parate acc(nm1111g fo r arnoun l s so l rn usfcrrct1. • md e:mu ngs 1her~on ) 111 cl ud111 g ~epnr::uc :1 cco un tin f! for the porti on o f 5uch di !;trir 1(i o n whj -:h is mc lud ibk in gros s inco me and the po ni o n of suc h di stribu ti on \V hich is u,,i so rn clud ih ie Eligihlc Re1ireme11 1 Pfa11 An eligible 11.:ti rc mcnt plan 1s an ind ivi dual rcrncmcnt nccount desc ribed in Coclc Scc11011 408(3), .:J I\ 111d1v1dual retirement .:J1mu i1y tk 'ic ri bc:ci m L,dc Sc:1:tiv11 408(b), mt d a1111uit) pl.111 Jc:M.:11 !.,c:J 11 1 CuJc St:t.!liun .:l0 J(li). ur t1 4u alificcl tJust cl csc ribccl in Code Section 40 I (a), that ac cep ts the dis tri butcc's cli~tble ro llover di s1 ri butio11 . However, in th e cas e of .Ul eligible ro lk,vcr d1 stnbu11011 10 1hc ~urv 1\'in g spouse, an eligi ble rctircmclll plan is an indi vidu :i l retirement ac co um or individua l rt:hrc:men t am 1u11 y. Effecti\·e January I. 2002 . an chg1 blc re tiremen t pkm shall also mea n an Jnnuity co mrJc t desc ri bed in Cc,d c Scctt o n 4.QJ(b) and an eli gible ;,Ian under Code Sec ti on 45 7{b) whi ch 1s nrnin1 :1 in ccl by a s1,11 c. poli 11ca l subdi v1sian of ;1 state. or al,!cncy or 111strumcnt ,:i l11 y o f a state 0r poli tt ca l subd ivi'-10 11 o f a state and \\ hich a~n;c '-10 •;c:par:1tel y nccount for !\ml1u 111s lr:i n~ferrcd ir• s uch pli"l n fr om 1h1s Pla n. rhc dctin1t1on or eligible rctin.:mc nt pl:i :l sha ll also ap ply in the case o f a d is tribution lO a su rv1v111g s pouse . or to a sp o use o r lo m 1c r spo use who 1s 1hc ahcrna tc p.lyce unJ cr a qua l1l1cd clnmc s11c rcla1i n11 order, as defi ned in I 0(Hk Se~t ion 41-l q)). Efft·cus~fo,;uac· l , ~O u~ • ~ili,lc.,re_1ir_co.Hm l uln1 LS billl n1s.OJHCi\Jl .i Rs1hJJl A.,desc cib cd .1n Code Scc 11o n J . Dis tril.mter A di stributcc 111cludcs un employee or fom1cr employ ee . Ln add 1t1 on. the empl oyee's or fo m 1er em ployee's su1v 1vi ng spr,:.ise :md the em plr,yee 's o r fonn er emp loyee's spoust: or for mer :,pause who is th•: a lt crn :n c pa yec under ::i quahfit.:J domesti c rc l:m ons orde r, as dct1ncd 111 Cocl c Scc110 11 4 14lp), arc d1s1nbutees \\Ith rega rd w 1h c int cres t of lh \! spouse or fo1 1 :r s po use. •1. Dm .. t ·i Rollove r. A d irect ro ll ove r is rt pay ,m:111 by th e phrn to one cli ~1b lc rcu rcmc nl plun spt!c 1tit"d b) th e d1 str1 bu 1c:t' 11 ·m1l'r r~f i(J./)oy M1tict•Ji1 r Ct1\·lrt111/\ tf S~.IJ(in on($~ 'i()O no Prinr rn .I 111/JfllY I , /()VS) or Le., 1 If ,1 chs tribu11 o n 1s one to " hic h Code Sect ion.; 40 I (a)() I I aud 417 do not ap plv, sud1 di stnb"J tio n ma y commcn cc less 1han thiny (30) days afte r 1he nn ti cc required under 1n.:,1surv rcgu l::it1 o n See 1wn l 41 l(:t) 1 l(c), is given. prov ide d 1h:11 : a , The Oo:'l rd clcnrly in forms 1h c memb er th :i.t the mcmhcr hns :i ri g.ht to a peri od o f ti t lcJst th u1y ('i0) ,l ays nflc r rccei, mp the 1101i cc to cons ider the dccis 1on o f whethe r or 110 1 w d cct n cli ~tribu tio n {an d, ii applu.:ab lt.:, ,1 panicul .lr d 1s1n huti on up 11 on), :ind h rt1e mcm !1er, aflcr rect'1v 111g the 11011 cc , :1ffinna11vel y elec ts a di s1nbu1 1o n. (.'. Dis1rib:11 io11 10 JH.A (if No11-Spo 11 se ilc11eficiary A Member's 11011-srCtu sc fkncficiary .n:i) clc..'C t to have any portion of an c!Jgi bl c Plan di stribut ion pa id 111 a dm:cl tru s1rc•to -lnr.lcc 1r:1·1 ~.fc r 10 :.111 111d1,1 dual rctircrncnt; :count 0 1 a11m11 1y Jescnbecl ut S!!c11o n 40 l (\;)(S 1(8)(1) u1 (i i ) u f lhc Cltt.lc that i~ cs MLli sln .. 1.t 1v 1ccei\t: tin: Pl.11 1 t.l b uiU u1 i1J11 0 11 bchalf of 1hc Bc11cficmry. f or purposes of this Subsccuon C, a 1m st nuu n1a1n cd for the be ne fit of one l l) or more des igna ted bendic1a.ric s may be th e Benefi ciary to th e ex te nt pro vided in rules pre scribed by th e Scc rcta,y of Tre asury . If th e Mem ber die , afte r th e ~v1 ember's req u i red beginning dale a; Jcfi r r d in See r io n 3-4-6 -5 here of, the requir ed minimum dis tributi on 111 the vcnr o f dea th may not be tni.nsfcrrcd according to thi Suh,cc1in11 1-4 -17-C. The rt:qu ir cmcn1 s o f Code Se ction 402(c)( 11) apply IO di strih ull ons und er thi s Subs('ct ion J-4 -17-":.C Sectk111 2. Snfctv C lnu sc:i..J 11 i: Ci ty Counc il ht:rc by fi nd :., de termin e:., :rn d dc cl:lrc s 1h:ll tlu s Ordi nan ce i5 promul g.t tcd ur~l :r 1h c genera l police powe r of the Ci1 y of Englewood , tha1 11 is p1 u111u lµ:.itc LI fur the Ju;aJt \, • .t ft I y , ·111d \\clfon: of the publi;. and 1ha1 lh1 s 1d 111 rrn c c 1s 11ccc:-.:-.r11)' for tl:c prt!scrv:t11 on o f hc<.1 !1l, '"'I ~.il cl y and fo1 the pro tec tmn of public com·cni encc rin d wc l fa, e: J'h e ·1ty Counc il : ra cr clclcnm ncs tha t th e Urdmanec be.lrs a ;auonal rd ati on lo the prupe, legislati ve obj ect so urJ.t to be obtain ed ~ io n__.1 S~·vera bil ity If any c lause. sent~nce. p:ua_g rap h. or part o f this Ord111 2.ncc Clr the ap pli ca, ion thcrco f 10 any person or i.:irc umstanccs shall for any ;easo n be ndJudgcd by 3 co u11 o f cn111pc1c·nt _1 11 n c:cli c11nn inv:i hil , 1mch 1 :if711cn 1 shall rn 1t :1 ffcc1 11111nir or 1nv.11icntc lhc rcma111dcr C\r thi ::. Ord in:rn cc or it applic :n1 o n to o th er p,:rso ns or cin:um.s t:mc r s Scc1 1o n 4 . lnt.:.ons istclll Ordinan ce.,. Al l C\l hc r Orchn nn .. es or port io ns th ereo f 111 com,1stc 111 ('I r cu111li.,;1t 11g wi1h thb 0 1Ji11am:c u 1 :111)' pun ion li c1co r ,uc hc1eby 1epealcd 10 the c,1 ...:111 of !\Ul.h 1nco ns 1ste ncy or confl1c t. Sccuon 5. Ell cc t ol rcncul o r 111 Nht n:ali lm I he repeal PT mod 1f1 ca 1t o n o f .i ny p1 ov1:-.1o n c1 f • th e Co de o f th e Ci ty of Englewcod by 1h1 s Ordin ance shal l nc1 relea se . ..:xtin gu1s h, '"'ll c.:r , modi fy . o r c ha11l!.C 111 whole o r in part any pena lt y, fo rf..:iturc. N hab ilit y, e it he r civil or criminal. wh ich shall have been incu rr eC und er sud1 pro\ 1s 1011 . a11 tl eac h prov1~1on shall be tr cmcd and held as sill I rc m:1m ing in for ce fo r 1hc purpo'.e, nf c:u":a inin g 11.11 )' and all pro pe r ac11 ons. su1 tii . pr,J...:~cdi ngs, and prosecuti ons fu r the cnfv rcc111c:11 v fthc pc11J lt f, for Cei tun:. or lia bilit f. as WL'II us for the purpose of s uz1:111 1i ng :in y Judgme•11 . dec ree, 0r o:dc r whic h c an or may be rendered . cr.1c~e d. or m.i dc in s uc h .tc tions, suns. proc ct.l in gs . or i:ro~ccut 1011s. Scc 11 o n !i Pc:nal!,. Th~ Penall y Pro \·1s 11J11 of Sectio n 1-4 -1 EMC ::,li ,,11 apµly 1u l'a 1.h .n u.I C\'c ry v10\a·1o n of thi s Ordi n.mcc. lnt mdu c:cd. read 111 fuil. ,rnd p2sscd on fi rst rcatl 111 g on the 19"'' d:1~ of Sc:pte mbe r1 .!0 11. Pub lt ~lic d by T11 lc :is a Bill i'or an Ord 1nam:c 111 1hc Ci1 y's officia l ncws pap t·r 0 11 1hc 23rd d.ty o r Se pr r rn brr . ?nl I Publi !-hcd as J Rd l for an Ordin:.mec on th c City·~ Jfl h:1a l web sit e beguuun g o n ti r /In cb y o r Sc ptcm bt:r. :!C 11 fo r 1hi 11y I ~0 ) da y!- • • • Pu bli shed by t11l e in 1h c City·s offi c1al newspape r ns O rd1:1ancc No.~ Series of 20 11 . on 1he 7th day of Octo ber , 20 11. Pub lished by lit le on th e C11y's offi cia l websi te beginning on the 5th day of October.20 11 fo r thiny (30) dny s. fame s K. \Voodwa rd , Mayo r ATTE ST. Loucnshin A. Elli s. Cit y Clerk I. Loucn sh 10 A. Ell is . Cit y C lerk of the Cll )' o f Englew oo d. Colo rad o. here by ce nt !',• that th e a1 we amt fo rcg0 in g is a 1n1e co py 0f 1he Or di na nce pn ~sc d on fin:-i l rc,1d1ng nnd publi sl1cd by 111 1c a~ Ordmnncc N __ , 5c n c~ o f 20 11 Lvm.:11 :-.1 11..i A . El li ~ 5 • • BY AUTHORITY OROINAN CE NO SE RIES OF 20 11 CO UN crL BLLI . NO. 66 INTR DllCEO BY OUN n. MEMB ER IVILSO N AN ORDI NANC E AD PTf NG AME ND MENTS TO T HE IT Y OF ENG LEW OO D PO LI CE Of-FI CE RS PENSIO 'PLAN DOCUMEN T (THE PLAN). WHFRFAS, the r it y nf Fn glcwoncl (thc "f:mplnyer") e!-l ahli ,;;herl lh t r11 y nr r-neh:wontl Pol1cc Office rs Pen sio n Pla n (t he ·'Pla n") cffcc 1 ivc as ::11 nc11dcC: and resrn tcd Ja nuary I , 1999 : :1.11 (! IVIIEREAS, pursuam 10 Article Xlll of the Pl an , the Emp loyer has the au1 honly 10 amend th e Plil n to co mp ly with State or Feder al requ Hemcnts and maintai n 1h c qua lifi ed sta tu s of th e Pim•. :rnd WII ERE:\S, l11 tcmal Rcvcnul: Se rvice (LR S) u1 tfo.: Colo,ndl• ~talc-Statut e-,;; 1cqu11c-rm ame ndmcm fo r th e pl an 10 compl y wit h fed era l or sw 1c rcq um:mcn ts ndd 111 011 al l.tngu.1gc at th e end o f A111 clc XV. Sec tion 2.b of the Pl an that an eligib le rc1ir c11 1c11 1 pla n inc lud es a Roth 11(/\ needs to he ad ded; NO W , THERE FORE, BE IT ')RDAINED BY Tl/~: C ITY COUNCI L Of Tf-11: CITY 0 1' ENGL[WOO D, CO LOR.AD O, AS FOL LOWS : Sec 1i on I The C11y Co un cil of 1hc C11 y of Eng lewood, Co lorado hcrch )• ad oplS th e fo ll owmg languugc to be add ed to /\nick X V, Scc11 u11 2.b 0 f th e: C'II ) vf Fu git:" Ul •d P ,l 11,,c Ofl'11 .. c 1 :-, Pens ion Pl an effe cti ve January I, 2008 , to read as follows : Add 10 1h c ccd of A n iclc XV , Sec ti on 2 b· l~ffcciiv~ ]_ilm1;1cy L Z.Q,06 , i:~a~lmll al>P UI L"i Ul a R9t b IR 1 descri hed jn Co ),.filll,,jc~lJQ a ny ,,pp lic,,bh; l111u 1s (lesc.nbed ju Code S ~cc tmn l. The M ayor and City C lerk an: authonLcd to s1g 11 .. 1d a11t..-s 1 ti lt.: ,\mc ndment to the= C it>' of Englewood Police Pensio n Plan Docu ment. Introduce d, read in full. and pa ss ed on fir st rea ding on the 19th da y of September , 20 I I Pu hli shecl by T11le as" Bill fo r an rdin ance in th e Cit y's offic 1al newspaper n the 23rd dav llf Septembe r, 20 1 1. Publi shed as a Bill for an Ordinan ce on th e Ci1 y's nlli ci :il wc:b sttc bcg 111.ni ng 0 11 lh l· 2 1 ~t tiny \Jf Sep te mb er. ~0 I I for 1l11 rty (30) da ys Read by 1i1 lc and pass ed 0 11 fi nal read ill £ 0 11 the 3rd day of Oc tober , 201 I. Puh li,hed by wlc in th e City's offic ial new spaper as Ordmr111 cc No ._. Scru:s ot .!0 11 , on th e ,th day of Octo ber, 20 11 Publi shc.:d by [itlc on 1hc Ci1y ·s 0ffi ci a\ we ~s it e beg innm g on the 51h cla y of Oc tohcr . 201 1 frn thirt y (30) days fam es K Wood,, arc!, 1.1 y,1 r ATTEST Loucris hm A. Elli s, Cit) Clerk • I, Luu!.:ri shia A . Elli ~. C it y Clc1k of th t: C ll } of Englewood. Co\o rad0, lu.·1ch y ..:c11 1fy th u1 the • aho\'c ,1 nd fnr ego rn g 1,; a tnie cn py nf rh c O rcli n.m cc pa si.l'cl Cl n fi nal rr.1d 111 c r111rl puhll .. lH'rl hy tit le :1s rdmri ncc No._. Sc nes o f :20 1 l . Loucn shta A ElllS • ORD INAN CE NO SE RIE S OF 201 1 BY AU TH ORJn' CO UN CIL BILL NO . 67 INTR ODUCED BY COU NCIL M E\,IBER \VlL SON AN ORDINAN CE ADUPTIJ\G AMl::Nl.iMl::N I~ ·10 rl·IE c r,Y OF EN GLEWOOD FLR.EF IGHTFR S PFNS IO PLAN DOCUM ENT (THE !'LAN ). \Vl;E REAS, 1!,c Cit y of Englew ood (th e "Elllpl oyer") estab li shed the Cit y of Englewood Fire li ghters Pensio n Plan (the "Plan ") effec ti ve as amended anti re st ated Janu ary I , 1999: and \VH ERJ:'..I\S, pursua nt to A.r1icle X ILI of1hc Plan , the Fmp lnye r ha:; 1hc auth orit y to amend the Plan to co mply w11h Sta te or Federal req uir ement s and 1:m 1ma1n th e qu alifi ed sta tus o f th e Plan; rin d \V HER.F AS , In te rna l Reve nu e ScC\"icc (lR ~, or 1he Colorad o State Sta tut es req uire an ~111u:nd1ncn1 fo r 1hc pl.in 10 co mpl y w uh federal or st:t tc req uirement s add1 1ion:i l J;-.ngua gc at 1hr end of Ar1 1clc XV. Scctto n 2.b of the Plan 1hat an eligi ble rctircmenl plan inclu de s a Roth IRA ncccs to be add ed; NO W, T l IERE FO RE, BE IT ORDAl NED BY TH E IT Y COUNC IL OF THE C IT Y 01' ENG LEWO OD. CO LORA DO. AS rQLLOWS: Sect ion l . Th e City Cou nci l of the City of Englewood, Colo rad o hereby ado pt s the follo wm g lan gua ge to be add ed to Art icle XV , Secti on 2 b of 1hc C:i1 y nf En glewoo d Firelighters Pen sio n l'lan effecti ve January I, 200 8, to read as fo ll ows: Add to 1he end of 1\n icle XV . Scctt on 2 b: OS nn eJii;ibls,.Lc urcmcm ol nn shill.,,,als QJ@'l tU\ 1 Co,1ltlce1io u 408Mb ). su lmwu o,,1nY.illlllli,.,1 b!c . tLC';,cte Se c1101l.j0 8A~J. Scc1ion 2 . The Mayor nml Hy Clc 1k a.1c autlio 1izcd to sign and Jttc st th e Amcndmcnl lo the Ciiy C'f En).!lcw oo d Firefigh ters Ptnsi on Plan Documc n1. Introduced, re ad in full , and passe d 0 11 li rs1 rea thngon 1hc 19th da yofScp1emb cr, 20 11. Pubh she d by Till e a s a Bill for an Ordinance in 1h c C ny's oific,al newspaper on 1hc 23rd da y of Scp1 ern h er , 20 1 1 Publi shed ns n Rill for an ra 1nancc on the Cit y's offi cia l we bs ite hcginnrn g on the~ I st da y of Scptc111 be1. 20 11 fu 1 thi rt) (30) i ays Read by 1i1l c and pa ss ed on linal readin g on 1h c J rd da y of Oc 1o ber , 201 1. Pub li shed by ti le ,n t~.c C11 y·s flfticia l ncws p:1 pc r as Ordi nance No __ , Sc ncs of 10 ! I , on 1h e ;1h d:iyofOr1 0hcr , 201 1 Pub hshed by tillc o n th e C it y's offi cia l web stk beginnin g cm 1h c: ~,1b day o f Oc lober, 2011 fnr 1l11rt y ()0) da)S . Jam c.:s K Woodwa rd, M ayo r ATf EST : Loucn shia /\. Elli s. C11 y Clerk l. Loui;n:,hia A Elli s. i1y Clci ~ uf th e Cny of [ngkwo('l d, Co lorad o, he reby ce rt if) 1hnt the :1bovc and fo regoi ng is a tmc copy of the: Ordinam:c pass cJ t 111 fin ,d I t'aJi ng and pubh:,hed by 1 ii le as Ord 1n:mce No . 1 Se n es of 20 11 . • • • • COU N CIi COMM UN ICAT ION D ,1t e Agenda Item Subj ect Oc to b er 3. 20 11 Y C I Res o lution A p p rov111g Proposed Ch ange s to th e Ci tv of Engle woo d ln ves tm ~nt Po li cy ... w-- la1ii ~.e;1 ! . D epa rtm ent f Finante ~1 .J A.dn 1inis tra tt ve Se rv ices I Staff Source f 1d11k GryRlew icz , D irec to• COUNCIL GOAL AND PRfV IOU \ COUNCIL ACT I ON City Counc il approveJ Reso lut io n 79 , Se 1ies of 1006 accep ting ch an ges and upda tes 10 the City's Inve stm en t Pol icy o n October 16, 1006 . Th'= C uncil dis cuss ed pr oposrd changes to th e lnv('q m en1 Pol iry at th e stu dy sessio n held Se ptem ber 19, 20 11. RECOMMEN DED ACT ION • Staf1 rt• ornm nds Counci l adopt d r •~olu11 011 .ip prod ng the ch,:rnG eS a n d upda te to t,1e ;nta c h c d • lnvc 11n en 1 Polt q. Th e In ves tme nt Pohcv 1s app li cable to the in ves tm ent of all fu nds not immed iately needed for ,I1e o pera ting ex pe nditu res,'e\penses of th e Ci ty. exc;p t for th e Fir eiigh t ers Pensi o n Fund, the Vo lun tee r f 1reflgh1 ers Fund, the PoliL e O ff ic_e ,~ Pt.:n~iu n Fund, ,mrJ ti n~ N u11 -[11 1t...'1g1;:11Ly E111µl uy~~!> Pensiu n Fu nd . M os t of th e ch an ges in volv e clan fy1ng langu age, re m oving subordina ted debt from rl ll ow;ib le in ves tments, upda tin g auth o ri zed pe rso nne l, updat ine brok e r/dealer ~, and inforrn.1t1on rPgMrfi n e the rit:•,:B ni\lP<l c us wdial ba nk. FINANCIA L IMP ACT There is no dir ec t financ ia l imp ac t to th P C ity ,,om ado pting the proposed ch anges to the ln ,•es tm ent Polr cy LI ST OF ATTACHMENTS l11v ~~,111~11t Pul iL)' -Kt:dlint'd Ve 1!>1 u11 Pro posec Reso lution • City of Englewood, Colorado INVESTMENT POLICY TM O1reet0< 01 F,Mnco and ActmIn1s!Jativ o Scrv1co i ol tnc C11y 01 t nolcwOOd, CoI0·;1do ,s Charged wim u1e resPOn11b ,hty I to _p,uden l /y and p,ope ny ,n3n;:1go :my and all lunos of tflll C1 ry Oo c..,uSI'! tncsc funds m..1y be eaUcc up(ln, ,t Is c ssontta l 1n-,1 l!Dsolute ma~Jnty nonzons ar e ld en 1Jfi,1ble lor lhe purpose of I ul,1,IV Mor eove r, these lunas m us t bf: tulry CO l ,jte1ati zea ana apprcpnalely ;iumomoa TM following lrvcs1mcn1 Pohc:.y aodresscs tho ITIOU"IOd s p1occoures anci pr.1ctiec:-~ wh<:h m ust l>O tu,;cr~s&d 10 en~uro ctfoct1\'C ond r;ound fi~I m :2n:>gemen 1 g_Q£f n us lnvs?stment Policy shatl aDPlr 10 me nve,tmr!n: o l all lin:iraa! a!l!lot!I ano .111 fun:!s ol tne C,tv al Eng:tiwond {her,.ahm ,erer r~ lo as me 'City") over wrucri 11 e-.ere1st:!' financial ccntrol, Cllcept Inc City of Eng!ONOO(I F'.itofighters Pers,on ,=-und, Volunte er Fnafigh1ers Pans ,on Fund Police OffiCd1 ~ 0 e n,,on Fund. th e N.Jn.Ene,geney Em i,to,e es Ret1rcmcn.1 PIM l-u nd j an:i other C11y cmQloyco 101ueme nt plans In :irde r to ef'ect1ve!1 mai..it u>e ol tht! City's cas h 1eso 11ces, all mcn1es shall oe pcx11ed .,,o on e investment a:.coun 1 and ,,c,:ounted for scparatel) The 1n11e ;1mcn1 mcc;mo Cil"'11 ~d from ltus accoun t sn..,11 be d1stnDutea 10 thi, va11eus City funds 111 3COOtdance ...,,tn Eng:ew ,oo Mun1e.1p.11 Code , <i I 2·A OBJEC TI VES I Thg Cl!/;; l,;ng;, ;,npll be 1n ... 9i)JC!d 1n occorgnnce Witt} nll nppl c.ppl r City pol•(•9:) C010rpa9 !.II\IVJC!l ;,ng f cfHHn1 ~~a nn pr 095,gncrt to 9ccqmpt1sn the t9Ug.-.·1ng Oi?IOCJugs wns n arc h>teCl ui pn ority Crdct' • f rauin,at1on o' c.1p 1t.1i! :md tri e oro1ect on ol lnvuamont prr10pnl • Mo lmemnce of suffi::ien \ tQu id1ty to meet anl1cipated a,sbursements and c.:is h nows • D1 11orr.1fic..lt10n :o avoid 1nc:umng unraa,onabln rr.lit.1 r99:iro1og ucunoor; o,.,,nod At..ainmcnt ol m.irlit.ct rate of rc tum ~qual lo a< h1g'ier lh.in the! ri,erlormanca measure ostnbhhcd bf the O1rec:to1 ol J:"1n~nce iint1 Admm1\!r;\li,.A i;..,Mr.l'\ I . DELEGATION OF AUTH O'ila. 100 ullimate rcspon51bl~: JnJ auttionrv ror 1mestment lran$tlct,ons 1nvohl .ng !fie C l) ,esieles 'Mth th!! DrectO< of F,na nce amt Aa min1sttat1Vo Servt00s (hereina fter rcfcrrOO to as tne 'Dlrl!ctOr') woo has bee n dCSIQM led by ttic C,ty Monage1 as the lmcsl'nent Officer in aa:orelancc with EnglcYo'OOO tAu n,opa1 Code Tnc Director rnny appoint ott1e 1 membc,s of ttte City Stell to ass.st him m uie c.:i:;h monagcrnont and 1ffles1ment luncoon Persons wtia a ,o authu11.:e,:i to transaC\ tlU!.1t1ess and wire luO<ls ?I, be ha I ol 1,a Cny will tie designated by U1t1 Dse:tor t:y the wir e 11ansle r agreement e.:eeuted wt'.h the CIIY's approved de PO\ltcry to, bank servtces (r.ee Ai,pend LA I) l hU D1re-ctor sna!I oe rnponsio!e for a I 1nv~stment aeC1 s1on s ano ac.t,viljes, and sha1I estAohsh "'nnen a\l111,n1str,111vt1 proce<lu1es 101 !he ope1atJor1 of tht! City'!. investment p,ogram CO'\SI slent W1'.h ttu s lnvesllnent Polley The ln11estmen1 Of"ic.or :.ict.rnQ w,tf'lm 1nooo proc.odwot". r;h:.in no, bO nuld pc rson:.ilty h3blc lo, 1.p(!Glfic 1·wos1mon1 u.:111$.:lc:tlons TIVl O•1ecro1 i,.,y m h1111 dIsar 1,on ;ippoint Mfl 01 morP ln1111111tnu•11 I ArtviS..""lf'!. 1eo1st1•1nd with rhfll S...0111 11,-c; :mr:1 Fvc.h:1nor Cc;mm 1!.SIOl'l u/\Cl et Irle l nvestmcm Ad ~·,scr s Act ot IS40, to manage a po:tJon ol the C1ty°s oucb An appo111ted 1mcstment Adviso, moy be nra ntec hmtt e-d inve stm ent d1',C/et1Cn w,tnin tt,e awaelines ol th15 tn vP.strrcni Pohcy with 1CQ;ird to th o City 's ust!ts plaa.'\I under •ts m;magen1rn1 Art Inve stment Ad\11sor Ciln only be ..ippoin1t:<.. .Jfter con~ltat,on w,lh aoo approval by tf'le C11y Miil'\,lge , ~ rho st.anclara 0 1 pt\.ldence to be u ood '°' maMg1ng 111c City's assets 1s tflo •p1uden1 !fl11os1or· rule , -...11 c..h sm ro s :11a1 a pn,ocn1 m11esto1 "!.hall CJ.e 1asc t/'lc Judgment and cnre , uncle, tnc orcurnstonces lt'len pevo1llng . which men ot prud encr.. dl!Cltl:IC/n , an~ !n lelhgoncc c~l!1cise ln tne manogemer.i 01 1.ie propeft) 0 1 anome,, noi tn 111gore1 to specu laUon out In regard to tnc permanent <Jlsp,::,s,tron of lunds. constd erm~ the ptooabte incom 1t as well u tho orobable sa!aty of cap,ta l • (CRS 15 .1.J04, Std1 1tldtJ lu, ln11csu11c111s) • l>dctcd1l t'O C l(tcw~I.WOG1,,,.P'l1 Gl)!Ktr;ltll'I The City's oveial1 m~estmool program sh.ill bO designed and m;in.,cco w,th :i oe,aree of prole~Wnah1m l h,1 1 1s woMhy of I the t>l.bhc tru st The C1-y recoo mzes that no mw!strne nl 1s toUll ly l.!'~!~O'Yi. ~m. tt\~.11westm ent act,v,t,es of lho C11y . or11 s ma10, of plAJhe ,eco1d Accoidtr\lJIY, tto City 1oc.cx;mlcs tf131 oc.cas•onal 111eosu1&d los~es m.iy li9i~!~.~ ~:·x,rs1fi oct pcu tfolio an<l s1mI 1 t>e COl'l'M ~erno wilh!n the con1ex, or u,c p,ortfOl o·s ove rall ,orum , provicax1 lhat lldeQUDte dNe rs f:eall()rl h o~ t>ec n 1mp1 cmcn1co nr. lhnt tnc ~le r.A o s ccunty ,sin the oo s1 l0<1g-:0rm 1n1c1cs1 o l the City I ho 0 ,0,101 i'Od 01rw 1 ;iu thonzea co,som a.OC<1 m occcr :i anc e ""'lh u w01 11nest.Q1~upoaJ'l~[.Cl sJOSLStll.LQJ•s:io nt;e $hf111 00 rchwf/d qi f>s!'!Onal re9 po n51t 1l1jy fp r ff" t'l dMd Uil' lit'CU IIIY'.I CJ PClil n5k gr mpn..e t ooct cnanoe s provigeg ge ~1nJoon~ l[OfTI CllP nc:tA1 t0 n5 ore reooaea IQ n I me ly rn,,r·ug, 10 Jl'e Ci ty Courol ;,nd appropri ate acc t0n 15 1a~e n 19 con1,0I a d~g,;,;s; tJpyglgprr s:n[;t ETHIC$ ANO CQ NFLICT§ QF INTEREST All c,,, eiip•oye~s involved ,r tho ,n11os1mor 1 p·ocess sr1.ill 1etrain f,orr p11rs0 naJ ous1nt1 ss octM I,' that (;c,u ld co nfbcl wIlh i,ro pe1 e xeW1 t0n ot U'U! in n'lstment program, 01 v,n,,:n cotJk! m pau i.n e11 at>1 1tv 10 m2ke impartial 1n\'e:.;:ment de:.iso ns Cmployeu t1nd ,n,estment of-icials :.h..t ll cln,.cJose 1:, U\C City Ma nll]Cf ;ny m,1·e nal f na""1,1l ,nterest m fina noal 1n s11\u t10ns rho\\ Clln uet bus1ne 55 with th e Clly .ind lhO,' shall furthsH d+sc lose gny laJge pon c nal fir gnciallirn ostmefl\ pos,t.ona that could be rl'll.11 eo to tne oerf:Mm ar.c:e ol the c,l'(s 00t1fo10 Emplo)ce ; shall subord .nato lho·1 oe ,sonal mvestmcnt 1r.insatt1ons to tno:.e ot thn C1ry oa 1t1Watlf Y.1 th rega1 d to the t1'T11ng o l pur cha se s ond sa tes e;u cH eLe INV ~STMl!NJS AND TRANSA CTI ONS All Inve:ament:. w tr be m :100 In occ.ordon :o w.m t110 c o iorod o RcV1:.od Ct.1tu·c s (CRC) ti\ follows CR~ 11-10 ~10 1, el SOQ P\.1bhc Oep011t Prc1 oct1on An C RS \ 1,4 7 ,\0 1, ot ~NI S;1V1ng, 11™1 l nan Anoci;itlrn Pu11ic Oer,osu P1 01ed1o n A.Cl CRS 24-7 5-501 , et seq Fun js.-Leg JJ I ln,e stm erits. CRS 74-75-S0l, ct MQ Dopos1tones . and CRS 24-75 -70 1. et seQ • Odr..-:a:t I 11e ou nc1e Lgsruove,nmen1s -auJhgr 11v to 0001 sL •p ~u!i fund \ AA., r~•11 !,,lcn!'>.~l.!!xtens\~s ol !}:i~~~ s ce1 ~0.,s of ~ .. CRS ~~ be . ... Ddtted: .,.,.,,1n,.111 ,lllll,'4.oeu! ~ ... ,IT'ITlffl as,urreo 10 oe pan cf tn,s 1nves tm en1 l'oltcy 1mmed1.1 tety upon beng en:ictea ~•-""-"'~-------- A s It home 1ule City. ErglitwOO<I m ay adop l o t-ci o f a cce 01a :tle 1n \e 1.:m 1t1l mct r1Jme ,to a 1No1,n g lrcm th oso o uU1ned 11"1 CR) 24-75-601 . et seq F1J nCS ·L~at Investment f unds of th e C1 1)" o l €rr,i l!Wt OOd CO\ered bv 1,,s Investm ent Polic.y m uy bo mvo s1eo In the louowing ry pes cl secu n11es a m:i •rans aC11\.,lS 1 U S f reasury 0 111tg tt tl0ns Treasury Eills 1 1casu1y No1a:i1 ano T1easur) Bonas wi th m;11un Uo s n:11 c11c eeclng livo yoars trom the d :110 ol tmdc .)Cl11c mcn l 2 T reasury SIJ'ips (bOo k-entry US T,e.ar.u,y secun 11es v.tios e coup, 11s h.1110 boon rcmovoo) 'MUI mao.mtres not e)c.eedmo rNe yen rs trom tnc c :1 10 o l 'J'ade scteem cnt L f edem l l~tnunc ntuht,c~ • De~nturc_s Ob.oourll Nol ~s. M~ll••~-t u,:,, r~,otes. Cullll~o ,&-..:.w1~~ .. t:i !1d S!C?.-4l SOCVl'IIIC S 1$SU Od by tho 1ollowing only F'ede,al N atio nal Mo1 1g:.::-" .'.1:.oci:11/on (F NMA), F1tc18ral Horr,8 l oi'.1'\ Bonlt (FH U J). Feoer&I Herne Loa n Mortgage Corrora!JOn (FIii.MC) ano For.::-.11 Farm C1cc:1 t Ba nks IFFCB1. with m aturities ncl e~c.eeding five yco,s fl o m the lln te of lrade smtlemt!nl Sy )Of j rn 111eg dcl>! ffi"Y no \ be purch ased , . 4. ~l!purc:110 00 Ag1 cc m onls wltll a 1c11nlMt.on datu of SO aar ; ur less u t111zlng US TtctHUf/ a.'ld. ~~f~.l .J.~s lf\.lrr..~,;itaJliY . :.ecun11c :. hstc d above c:011.1 :erolizcd at a mn1mu :n mor1c c t value 01 102 pcrecr t of \ho dOllar value ol the transaction W'l :h lt'lft Ao:t\t"ltl tntPfMI l'ICO.rfflUl.-100 on tl'l e C'Oll;i\f!r al 111duded ., ttie °'lr.ulAhOn Repurct111~ agrocmonts sh.1 11 bo en1e,co into onry With doaior, v,;ho a ) ure recooniue1 3s PnmcJY Uc31ets by 111c Federal Res<.-rve Sank al New Y.:io.. er v,;111'1 hrms :nat have a D11 mnry dea.cr .,.,L'ltn lhe11 holdmg c,om pany slruenJro, and b) h av e o x ecul.lld ;i City approved M a s.t e r Repu rci'law Agreement (t.ee Appono 1:( II) Tho 01-.'d.01 tJUll ,,;iint.2 1n :a li!e ol nt l exowted Master Repurc:n ase AQ,eenef'lls Pnma ry Oea•ers aµp,oved as Ropurcnaso ,\01oomon1 cou,terparties, I rated, sha I nav e a Sllor1-term aeo1t rau ng ol <4 1 ltHISI A· 1 Of U1e uq ui·1al1mt <i l k.I ti tor1u-tou n crW1l l cl!JII\I ol td led.S I A (J I Ult, t91.1 U1Valtlnl 1.ollillPflll WI ct'l.l'l f't 1 "W".11 nt111S) Sha'I bA helO hy ftl n r.1Ty 'l\ rm1n<1m n Mn~, A'\ Sil lekMP111 0 10 ,111 . a m ffll' m 1Hh l value ot the col lateral se cun!les snail bo m al"-e ::1 -to-tre,ma~el 0a lly ~er !h e pu ·poe,es o· mis 1ec.t1o n. tM 1crn1 ·coIa1erar stiar mea n ·:iu,ch.isuo teo.mues· uno e1 tte tern1s -,1 tn e C1tv appro1100 M3~\01 Repvr cJvlsc A;rce rre r· In ro caso WI ii the matuncy cl the eoltdtcra l &Jc.eeJ 10 ycJr i • o..tttd. ieoere1 lnltn..n.,..dfy s«urt- 1111:1 Df r111:,;, n IN n9411 tlitl\g ai•a,go,y-, 911M$1-•""-"'r R"°"""'""'t,w..llC ·, R&l'IQ OtilHfaliMl (MRSR0s)INll r1i:ttr>a'TI . :::.~:-:fd "llf ,Mt t,y .,y NRS hO L'U: • • 5 Reverse Repurcilasu Agre~monts .._,u, a matunty a l 90 day s or o~ C).CCU\ed o ntf against t.l'CUnti es O"-Nned by v,e C ty ond cotl.:l!c10h1.c d by U'\t: r .. ,,nc typo o f :a:c unty r c,:.cd 6 FIe .. Itill Repureha ~ Agrecr1er.1s wnn a fi nal mo\Jn ty c.l 10 ·te ars or less entered into t,y the C•tv .... ,u1 oporo,e<l cc un rn ,p.1 1bcs The se fl cx1Ule 1cp J1chaso ag reem ents may be clOsed ou t in vorying amourts and nt vary,ng time!. al 1/10 OPtlOn of trie C1tv Thest ag reements are oeemed Dy DO\tl paf\Je s to be pu1Cll ase s anci sa'es ol seo.i11 t1es and aie no1 ro;in$ All such nc, ble ,cpu rc.n l\sc egrc en en1s sn•II mcot u,o lolow-ng cr11e·111 Be dete rm ined as l!!gal and va Id lot both i>ar tlt!\, C.ul !ateral sh all b<J hm l!K to a , Sen mt,e s issu,d ov. guar an :eec by c, 101 wh, th e c,eo,t o' any o! lh e 101 a-1>1 ng 1s plt-dged lo, payment ·tie Un ied Sta le~ Fecicral Farm Cred,l 8 ;111k, Foo tta' I .lnd Ban, Fede1al Home loan Ua ni.., Fe ~..-ra! HUT\e Loan Mor tgage C01P01 ,,11 0n . Fe<1e ral N.itiooat Mong;ige As !,OC1l !}On, Upon tm po<1 Ba nk or tne Go.,emment .'>l-1:ion31 Mortg,,gu / soc,at10n. or DI Secu1,11es ls suec tr/ guaronteea oy, or !or Nn en mo c:cc t ol me 'OIIOw ng ,,. p1e<1gco tor payment M cnary 01 or~an ,?at•on which is rv::1 listed tn p;,rag r.iph o) obove . bu! NfltCh 1r. ( 1) croa1cd Dy, or m e crea :ion of wh1c:'l 1S outl\orrzod by, rog,il.11100 on:,chl:I oy tno Unitod Sl :ttos Conaios s one wti!ch Is sub1oc 1 to eo nt rol by tno loder.1 I govcrnmcn 1 wt11 ch L! 111 10:i s1 ,,s cxton sw c ,,s thM wt11ch gove rn s an c ntl fV or org;u'l,:1-1 1.Jon hste,.1 1n Oi'lrag r,on a) above anrJ t2) rat JrJ In us hlg hesl rat.Jno u>tegorv by one or n10t o nallonal,V roco~ruzed org;>ntZa!•ons which 1egu!a.1 y rat,i suC11 ool1gauon s tlavc a h,~c 1.110 dv1,ng :he e rtuo lilo o f U'c ag,eement, Tho Od!W an our'lts and oerlOds c l Lm o \,nen 110 C1 1v rna , c,ra·,. tund ~ 001 of lhe reprn,;na·,c 1-1gr oomen· snail oo .:ig reed upo n 1n wr 11,ng tr1 oom part.in al\CI snaU be pan ot tM w, nen re purcna,e agree ment e-.eri:is eJ b y L'lP C11y an<= Lt• a pprov1..-a C01Jntc rt1.i1r, The C~y h.:ts t1 I0 option ol varyi~ ltie doll:>1 amoJ nt 300 the I m ng of Inc draw Clown by ar agreoo upon percPn·aoe oft ,e ii!.OlS!r.1ltl' craw :1own and a spec1 l1l'd nurl"Der of cla ys Tno Crty ano the ooun1e,party 10 "l\e .131 eoment 'M Ii spoc,Jy ll'lc dot.uls ol tho allowa ble va1 .:tn1..e when U10 agi eern ent ts struc:u,co In nad1t10 n, the City may c,,aw down 1, CJ:CC !i!i cf tM vanancc up 10 lhc ,em;tinng oatancc ,,.. IM ag 1cc men 1 for a oon.:i f1je, un an\JQpa:@d cash nee<J Co1la te ·a1 Shall ha~o o mtn1mum merk ol valuo 1,ncluc ,ng aecruea interest occ umu1ated ) of al lea!.! 102 pe1c.e n· ot 1ne dolla 1 vn1.ie of\11e uan s.a ct0f1 Ro pur ehase t1grccmen1s shall be entere,j into only v.i tn c:1e 3\ers .,..'f'lo are au\hO nzed by l/18 0 1tecto1 end have c •«utcd o C,ty 11pc10 ¥cd t..1 aa1c 1 lk purchasc ,6g11:a mcnl. Jne Ouocwr sha'I ma.t1ta 1n a Ho of a'I exe""..ult..-d M;iste, Repurcti.so ,¾;r1..-cm enl!I, The 1.11!e to c., .1 ~rf.-ctfl'.l -.ecvnty 1n1e·eu tn secuntes, along w:l.h any neceu:,ry tr..ind•t documents, mu ;! be tra ns ferred and a:tua!!'i ac:r.ercd to, and sn.:ill be hele by, Che C.t'(s lh rt d pa1ty cus1oc1an bank aamg as safckeer, ng ngent f"he m311tcl vauo ot t.ho coija 1ora 1 sccunties Sha'J bO ma1kc<M o-tnc -m11rt-.o1 at lea:n wctkly based on trio cv.>s,r., DIC pnco a: me lm o inc cus1od.2 n for the c.o11;i1nr,1! issues 1lS monthly s1,1 :ement 10 1h11 r.1r, r01 u,e purpose ol u,., St.'Ct on. tilt! te1m ·eo11;1tc ra1· s11a11 mean ·µu rChast.'(I s.eam ue s· under um term. ol 1110 Cny appmve:l Mastt:.'1 Ropu1Chas, Agreti mcnt In 1'10 c:i se will th ti ma 1u11t, ot 1h11 collateinl @.c.cued 10 years 7 Time Ceru ric:a1es of Oeposn w1tn a maxi mun , mau.w,ty of ftve years()( S-aYlflQS acoounts m state 0r n&:i ori al t>an~s or state or federa!lv d1a11e,cd ~vi l'IOs ban~s oper;:it:nQ in Ccto1 Jdo lh.JI au, stal e .:ic;proved deposi1on~ I.is e111denced bv a cel'tlfiC.3te issued bV the State 83nt,,ing Boo re,) ar\O a1e insure<? by '.tle FDIC C6tl1hcates 01 depcs11 t."181 8)ceerJ :.M FD IC ,rrsutcd ilmuunt Shall bl• COllatc-rahz.00 1n nc.co,C,.Y'IC(! Wllh tne ColDtndo Public Oopos:1 Protoction Act. lhe c.o::1a1er a1 .s'\3.11 nave a man.:@\ -r.,1 ue eQWI to or e•ceedin,l 102 pe1cen1 01 tne o ie,ence oe:ween tne tnst'lt:!4 atnOJm and l"'C C1r(s IOb l OCfl()Slts ~ aH h.J r'ICJ S "'1!J\ln UlC Insb1Ut>On I\ Mon P.V M.iOct Mut ual Fu~ 1cg-s:e1 cj unde r the Inve stment Company .\ct ol 19,10 th3l 1) aio ~110-k).1d" t,e no C01nm 1!.Slon c,, leo sn.,11 bo m,rooo on pun:llasc!'. o, s;1lc 5 ol !'.ha rc 51. 2 ► h.Wc ;i ocnst.1nt net a:;s.et value per ~ore of \I 00. 3) 1.m r1 osse l s ol the tuna to s.t!WllllC5 oulllonzf!l::I by state sta l ute, 4) M ve .i mtt '(l mum staled matt •ty a1. wcightC<l n ,crage matunry 1n accordance Wllt1 Ru lo 2a .7 ol mo lnvestmcnl Compa ny A.ct of 19-40, and 5) 'lave 1us~ng or ANVn b·1 s1.,nc1.1rd and Poor'5, Aa a t ·, Moody'r. or AAAN I• cy r itch 10 Pnm ~ El ftll ~P" JorrJOpt;irv~s. 1;1 1"'0 m tP/'1!1 1 t.,.1 bV S!.lnr1;u o 8, Poot, P-1 by "\ooct(<; ftMt1 FI h'f' Ftteh ftl lho ltm~ rf pu rdlasc tv at reas1 rwo serv,ccs thal :ate them ;:;r,c, s1 311 be ,ated not ~~-;s o, MV serv,cc t1101 iatc, t11ern, vr,ith a matun!y ol ,,,. rron~, er Ins ,,sueo on do-nesLc oan>1:s or b1JnC/'les ct forego banks dom10 1ea m tne U S 1no P l~] • operating l6ldtr US. tian~,ng lows AGGeotno Danks must have a ser10r debt rallng of .'2 by Moody's end A by Stanllald & P OOl''S 11 . Pnmo Ctlmmcu:.ial Pn~r WIit'! a mah1nry n l '70 d11y -; n, lfl'o:<, ,.,.,,rn. :11 1tio 11m11 01 l°I' rd'law. I\ ,111.0 at least 11,.1 by Standard & Poor's. P-1 :iy Moody's ond F-1 by Flleh •II Al lf,c llm~• uf pu1ChaSft, tne commercial paper mus1 oe mt&d C>y at lt!as l !WC 01 tno .lbovc i tnteo mtmy nQMCIC:) 01 t~o :tntod m inimum rating b l II more lhan tNOnl tnflt above sl.ite:J aoenc.lH rn1ei; i1n ,,suer, 311 nf 1rin11i, r11l•fYJ ~aoncie~ rn u ~I ,;;tft th@ ,uuer in a::cordanu wJ.h at>oYe sta:ad m,nimurr, credit cri11:i ria . c) If the eammercia l paper iss uer tias sen10 1 clebl outstaidmg, lhe sent0r debl m1:s1 be 1att<1 tiv eacn service '1a1 l)Ublishu a ,;,un; on ire is.suer as at 1eas: ~ oy MOOO'(s, A~ Stand.-o aM Poo(s and A ty Fucn '2 Ccrporate Bonds 1ssuee h'f n rnrpnr;1t 1cn u r h.:m• Wllh A riMI rn11tu r11y nnl 11rcfl',.d1ng l tvef' ye.:4rot 11011 t,e d :110 o f trnan !le:Uement, rated at least /1,A. by Standmd & Poor's, AaJ by Moody's, or M by Filch at ltlo ~m& ot pu rchase by t-ach st-rvlce t'\.il ratas tho deb! A•Jthorized oorpomte boml!I !lhaD be US do:lm denominated, Md l1m11cd 10 co1pcwa\lons u1v,1111,:v,J .l!ld ope1,1 odw11t1m UHi Unit ed Stat!S ,Yilh O not .... '0,V, In O•COSS or $250 n111 ~on I ~lnlLP\i11.Q..JM!CQ APn'OQliQ«::Q PCIPiY mIomMm (Al om criv.ot;ed~!!Lt~t'<I i'! Dr Ct:Y , ~lh}C tCt 00 Tho oonfo 10 W'l1 be b /pugn( Pack into cqm p11anoo ~tuoves·m cnt Po~CY 9Udt1 nu a, mo ilSJUfil~ OTHER INYCSTM!NTS . . . . . It Ii. tho ir-,lon! ol thn Citt th:tt l"IO forog cln g 11:;t ot 01.thcrltod 3ccur,11os tMJ :.lllCII{ mt~1pro:ed Any de\rAtion lrorn l11, list musl bo ~•e•aoprovcd by the 0 .rector 1n 'Nnhng ~tter apnroval hv !hf! City ~n-11gAr INVESTMENT plVERSIFICAJlQN II lo tho intent ol U•o City to di-.cr,lfy the ,n·,estment in st rument, w1tn1n tne POttfotlo to ovoid lnc.urn'\g Jnrell)QflaO'e 11~11, i,ih1m1nt In o.rN lnv rc,,•ino in speci'K:. inslrumer,ts, in cividual fln.an ea al 1nst1tut10ns :r matunlin The au•t .allecallon 111 the portfolio shoo!a , howc .. er. bo rexible depondmg upc;n Ille oulloak tor ll'le cconanv. the secunlles mall<et, al'l d 11'18 C1!v'S casn flow need s. The Cny may imo,i to tho lo'IOW1ng 1T,u ,m11m lime, w1tr,in ead'I categol')'. 50% m (!,!rtrfic:.tes oi Oepcsit 40% in Comme,aal Paper • 20% ,n 8;1 n~er, Acc.eptanco1 • 30% ,n Corporate Bonds: 5% many one rssucr Ol 1ts 01'i'.1at•~. or sub!Slo1anes Tc~ lor hm btJon:i on pcrc:onlDgc:; ol holding:; npp:y to tho oc,,T1pol 1tc ol the entire pcrTf:,110 ol tnc Cry, not to 1nd.....,dt.J al portfol bs ma1otalnOO by me City Pe ,r..tmta ge limit.tltlnn!! u1M b -ni,a1urcments ~•e based on the perr-~ntaOf! al cost \'alue of th e portfolio INVESTMENT "'ATURIJY AHO UQUIPITY I ln vHtmon111 11MII he hm,1811 to rr.ah,riti1111 nnt A•C11 M1ng r1v~ yea11 from tho dil!P ol tm:tt srA!cmcm weighted average fina: mah.nty ol 1\o total portfolio snail at 0011me e,ceect~. SELECTION OF BROKER/DEALERS In nddition , :tltt Thi!! O.rftdor ,;hRII m:untrtin a l1~t ol hmkl!rfna."llf!rn nprirc:vM 101 lrw4'\tm~t po·pcSP.ll (Mn Ap~nth1 Ill) ~nrt ti sh.,'I be 1M poocy ol tho Ctty to purchas. seo.mllea c,nty ll'Olll U1o:.c authonl.ed fllms Tu lie eligible, a nrm must mee1 a1 le..a.t one ul u,e tukMutg altef\a 1 bo llJCOgnirOd o:. o Pnmory Dt!alor by the Fedor.ii Rr.ccrvo B.lnk ol Now Vorl\ Ol hnvo D (l('imory dcalc: w,oi1n t!",e1r hOldmg comp.1ny strnct1.1e. 2. ,opon votunltmly to tho Fedor.ii R05<'rvo Ran~ ol N e-""' Yon., ::, qu3 t1t'y under Secvn11,s .1no ExCl'lanoe Commission (S EC) Rl.'le 15c.J !Ul"Jform Net Capital Huie) 81 oke,.'dollc·~ will on sel~c1od ov :he Oi1C1c1or or, tno ti:i,1~ ol thoir e•pc:i,,c Ir p1,.t,!ic co,h m onogcmt!n: e nd 1,01, et1M) 10 Pro,·,ce se rvu;e :o !he C1t·l s a::<ou>1 l Each au:horite:i b1oke1ldenre1 shlltl te req1.l'M 1c !tuti m I1 Anrt ~nnu .:.~v ,.p(l~le ~ City c.pp•ov,d Dro~.e·fOeal er ln!orm aucn P.e,:ivest f01m whict' m :Judes L~e fi rm 's m c51 rec.e m f,ran~I sti111mcn:s . In :he even! • .] • • • tha t an e xttrnil1 in',estmcnl mJVtSor 1s n::it used in the oroc.ess ol recommending a pameular trBnsactH;Jn ITT tho City's paffoho. any Juthortted broker/dealer frMI whom a IX!mpetltive bid is obla•ne<I for the transaction will anm-.1 in wmng th.ii fle/sho has tc-"AN od a C:OOY ol :his policy Tr-e Ciiy ma, purcha~ Commerc.ia1 Paoer fl om 0I1 ect lssU!m, IM!n t.,ough they are not :>n the JPl)1oved ~st of liroll.e11ce are,:. as 10119 If~ U1i,y muttl U1 e oilttna outlined 111 111:!m : 2 01 the EliglDle Investments a/'ld r,ans.a.-:t10ns secilon ol trtis lnve!\tm cn l Policy . coMPEJmVE TAANsAcr1QNs Eaeh investment uansac.ti on shall be eornp,et1t1\ety tansa :ted w,th authorized bro1'fH/deal8 1s At least thr ee trok erfdea'e rs shall be con tacfed 101 eael' tfa nsacc ion ana their bid anti offen no nm:.tt~ 1.hall he ,~a udP.d 11 :Ile City 1s offe1ed o socunty for ·1,t nch !here 1s ro otMr 1ead11y ava 11tlble ccmpebtlve otterirg, then lN.1 0 11eetor w,11 docum ent QU(i lUllOf'II to, compa rable Of allcma!JVe secur11.e5 SELEC TION Of AANKS AS DEPOSITORIES AND PROVIDERS QF GENF:BAL BANKING SERVICES The C,1 , ,nel maintain a llsl 01 bimk!I apprcved 10 provide b.ln~1n9 r.e..._lc.c~ 0 1 l 10m wl.0111 U1u City 1111:ty pu1,,.h.,~e certificate s of dei,c~il Banks ,n ;r,e JUd(Jm~nl 0i the Oirect:M' no longer offenng adequate !.alety to th!.'.' Cir, will be 1em0ved frorr tho I st T:i be ehg 1b lit fo r aulho.iz,1t1on, a ban~. llhali q ~;.l,ty as a dep011tOty :,I publ c fu"ld!. 1n Col:,r:,do :,5 aefined m C R5 24-"a-soJ SAFEKEEPING ANO CUSTODY Tr e salekecping one cu!tody ol se cunties owneo Dy ~e C•ty stun be managed in ,lC.COl'daf\Ce witr 1 applicable Feoerat and Colorado lav.• and regulations. Tr e DirectOf shall app rO\e one or mo,e t>Jnk.s 10 p ro11o e wlet.:eoj)illQ and custccial services. for l1l8 C ity. A Crty o1pp1oved Sale1ieep1ng Agtff,Tltnl $1'1AII be Cll.CGllled with each cu:;,to.:J1a n b,mi.. p1iot tti u1Jlit111y t1 1r11 b a n~'> saleket!ping ~e1 viw> Tu ~lig1Dl e, a Dank shall quahf\• as a de ,us,tory of p lllhc hinds 111 ttie Stme or ColorMo as dofi11ed In C R$ 24-75-603 and .,. Fed.,al A&Sf!Ntt m embor financial ins!ilutlon Custodian ba n>.s will De seleded on the basis of their ab1hty 10 provid11 !lP.f\!M".11 k'I lhft <:1ty'!\ ;m:nunl ,1 nd IM Cl'lffl~hlM! pri::ing of me r safekeeping related serv1:.es The City's d e S1go;ned OJStodian b.lnk is set fo,l'l in AopendJ• IV ot tti.is hwestment Pobcy . The purehase and sale ot SMJ..inllCS and 1epurct,ase ogreemcnt ttansad.ions shaB bC settled on a delivery versus r.ayment oasis Ownership of all secunues Sha ll ~ perfected in tne name 01 the C ity. ano svtttoo111 e...ldento to title Shall tie c.ons1slen1 with moc:em 1r.~~tmcnt, b.)nlling and c:orrrno,aal p,a::tlccs All 1nve5.1men1s . c11copt :ert.ificales of d eposit and local govemmen: in~estment pools purcha?ied b y the City shall ba dllliveutd t)y Mhet boQk entr) 01 phylical det~,y and .... ,H be held in th!1d P.,lty e.:ilekN:>inQ by lho C,ty·~ de~nated custodia n bank, lls eone~ponaent ban\ 01 the Depos tory Trust Company {O TC). AH Fed wire..,bk! DoOk c i try sccu1i!los aNned by tte C1ry st.a l be evld1mced by u safekeepul-J roca1p t or a wslomcr co:1f1rmat1on 1uved 10 ltu, C,:y by lh e cus:00 1an ban~ alat.i ~ that the AeCUntros atu held m t'1e Feia oral Reserve sy,tcm m a CuslomCf Acooonl to, he C.11:0todi:m barik whdl will name !he C1f'f as "OJstomer • A!I OTC clil)1,te 5CO.Jn00s w,1 be hi.l id In lh.: custodian oan11 ·s Ucposno,y I rust t,;ompany 1or c1 pmt 10pan1 aCCOJnt and the c uslodian bank !.hall issuu a s.alckeep·ng rec.e1p1 evidencing :flat tho secunt.ies me held for the City as 'a.,stomer • All no/l--b()(lil entry (phvs,ica1 Clelrvery) ,cwnt.ies sha'.l bt hele by tne C11Slo01an bank's correspondent bank and the cu;tod~n b3rk 11~!1 ie.t;LO a Mfokocp1ng rccciJ)I to :he City OV'l:tcncing lt\ol the ,ccuritie, are tit:ld b y the corr espooden\ bank'°' tho C1ry us ·c.u stome, • T~ C1ry's cus todian will b e reQuncd 10 turmsh tho C11y wi ll\ a monthly report ot socun11es l'le:j l'IS well as an account analy!.is report o ! monlhl\ socu,t,f!s acliVIIY PROVISIOUS FQR AR§1l8A0f Tl'le Cr.y pe11odIca11, 1$$uOS debt 0011ga11on5 wt1ch are subJect to lhe prol/lslons er tt-c Tax Roforn Ac1 of 19B6 (seC'l.Ion 148F), Atbitrago Raba:e Rcs u1 at10n!t. Cue to u111 legal c.orr.ple;,,;1lle, ol 1rti1:rego law ond tl\c nacc~nr, imrnunlzation of yi•ld le ve1,, the procedures undNtaken In the u1investm1tnl o l 1111 GI n poruon ol lhe fYN'Aftd~ ol Aurn 1'11tbl i!~t.:Anctl IT\lh' eKtend beyond those out1ned in tflis Investment Po•cv . lhO Oi :oc:.or . upon adlnce from Bond C-Ounsol and financial edvoors, may o1:er provisions ol this Investment PoliC'f fer a'b1traga retated investments as may be neocss.ary to confomi with tede1a1 arblraao rogu latIons . In nII cases, nowove r, 1n·,estmen1s wu be tn comi,Ia.1ce With c::>J ro1d •J Ru-.,isl!d StelUtos rru, :1eceion ·s cnly npphcoblo to City fund :; ~ubiect to .utiltngo •o&ttlC"j onc REPORTING An lnvestmem rcpcn SM II b8 prop.ired, at least on a monlhly ua)l:i, 11:ilny uie in,,eslmenl, t111hJ by 1110 City . tne c.unent morkol vol uotiOI'\ ol lho 1nvo::.tmen:::. :i nd pertorm.1nco rc::.1.I~ lhtt rnonlhly nva,tmont ri)pOrt shall b, sc1bm10ed 1n I\ liml'!ly m;1nnm In lhe C1ly Manag,u and lt-B City Count.i i A 1ecord shall be malnta1necl by tre Oop:uimer.t o: Fh3ncc and Admlrnslrative Sel'\ic;es of all bids 300 offerings for secur1be, t·ansactlons In order to ensure that t,e Cit( recc"VCS compe:ihve pttang Tho C,ty ho, ost:mlishod repertmg and a-::counting st;iM ard& fo r calable U S ln!itr•, .. Jntallry securitie!. Callallle sccun11cs may bl!I rt.,luod at the ,ssue1's option poor to the slated ma ,amum matunty. Ar ac.-:u ritios nold ing repons !or lhe City shall d1~close the stated matu,ty as well as I.he 'irs'. eoH date al oac.h callab le SitCunty held. In lhe case of callable secunt,es whi ch are purcruned pnced 10 the li1s1 ecll Clato and, 1n tne oi:;rnion al o,o lJuector, na·,c an overwtietm,ng p1ob.tt.lihty ul IJtW1!,I c,11 od on lht: rus1 c.nll dot::, weiyhloJ avo,ago malunt), amo'11:allon ii! v.oll os 11cld shull bo CD !~l~tod usir,g the fir,;: call dah~ lhe Olrt.-cl·>• m /\y, hOwflvN , ch MSll 10 u~e A f11r1hRr C'."11! rlalfl rnaturty di'l!e fo, rf!C)Ol'tlng 01.rposas whPn cond1ho11s mandate PERFORMANCE REIJIEW Th@ O,r(!(tor and t,o City M:in:tger shnll meer at leas! ri u~rtflrly to :avew tM portfolio's adherence tc apt11opria1e risk levets and to compare Iha portfolio's tctal 1etum lo the eslabllsned nvastment ob jective:. and goals Tne O!reoor shall penodlcalty esIaoli5h o lle11cr11na11i. y1t!IU lo, mo City's mvttstmttn~ wh1cJ1 ¥!all bo eQulll t:i the average yield on uio U .S Tren,u~ ~ocuritv v.hieh mo~! ciouty couuponds 10 lhe portfolio's actual etfecth:e v,p /ghttd ~veraoe, maruruy wncn oomparing tn e oerlcrmanc.e of tne Cit(s oomor,o. en fees and e,venses invoivet:1 w:m manai;,ng r.ne portfolio Shou ld be included ii tto computation ol the porttol•J's rate of re!urn. • • • • PQLICY R~VISIQNS This Investment Po1cy YIU! oe :e~Ne<J penodieatly Dy tho Director and may be omcnded as cond111ons wa1ran1 oy the City Man ager nnd \Me C,ty Council P•tp.areCI by FrankGrygtewlcz :J irec101 :>f Finance and Admln1s1rative Se/Vic.es App,ov&1 by City C.:iun c11 Septembe1 17, 199J Mende:, by City Co unca Oe:,;1:1111ut:1 16, 1991 Mendod bf City C:iunc.t Apil 5. 1993 Arr ended by City Cou ncil June 20 . 2005 I An,enclC-1 by City Coi.mel Ncvember 3. 2008 Slalo of COiorado, Co1mrv of Ara oanoo Preparec Dy · '"-----~ ..... . A.ccoun 1J1g Ma nage r Amended by City Council Septemt.t1 5, 1995 Amonded Dy City Couno. O«.ember 15.1 997 Amonded by City Cour1cll Feb n.t ar)' 7. 2000 Amended by City Couno ' Oc tober 16, 2006 ~~~ Z2.!..! r. loucrlihla A.. Ems , Cit~· C1 1:1rll. 111 c1 111.l fUf um City ol Engl\lYl"'OOJ , 111 Uic Sldl.-: af::ire:!tad, do hefe:>y c.er1Jfy th al the forego,ng • 1, • ~\.""' "d conect oopy of lh• 1n,e1tment Polky as 1M same oppe,is ,pan """'°'"'of my off,co whicn a,o" my on und1.r by h:ind an\J o fficial ~al, this __ LOVCttshla A Elhs CityCler-t APPENDIX I Authorlted ., 11'9onnel Tne f Jllo winQ po·sons ;11e .Mhor,z:oo to Q>nQuct Investment tr un~ctk;rrn 11rd wire ua1 1".1frtr fund, o., beh-,1 1 ol '.hG City ol En;i!e wood KoY111 EoQels . Acco\Jnt•m·. IL I ~~'r CA ,,-1'11 , ~{!'.'.t1 ,1nt;1n•.u . . . ..... _. Fran~ Ory~lo wicz , 0 11cct0t-ci"F,nuncc 31ld AOmrn1stra1,ve Serv,cel Gary Se;ir~ C,ty Ma nage r • 0rtt..t1s1 .... ou.!~,-~Ml~I •• Ot.lf!brrd :11 Cmsi..i,ri1111,AtCQUl11.,I • • • APPENDIX 11 Repurchaae Agreemonts The followtnQ firms have e.a:ecuted II Ct/ approvoc Master Re:>u rCi'oJse A~r ee men 1 with tti c City ol F.ngJcwood Banc ot A.menca Socun1.1es, LLC Morg an S1an!ey DW •nc. • • APPENDIX 111 Aulhortad BrokerlOeAlon aind Flnanclal lnstJtuUons T"le 'ollowiog fitrr.s aro appro1ted to, Investment pu rpo!ios by lhe City ol Englll'WOOd htaYJS.lR!l.@l Dl~L~~l.lnt. Co1dmoo S,cns & co Jttt1r1n & c pmoany Inc J P Mo,gon Seeu ntle~ lrw: tt'eu n I YOGD ?Jl 'GI ftOMLl...S.nilt!..J.nr; /-A•ZuhO Secunbes USA Inc fy!g,(;pn Keegan f Cofflpan)'. 1riC MCM\jttn Slan!ay §rm;h Ofrney -C•\!Smyp Qtgt)al ly1 p11it9:, ptarto,m -.-9,g11n Stan'tY Sm1'h RArnov-Mgqjlr SIMl,X Ql?Uorm B~~ll~ UD S Financta Se"'•co, Inc ~O•II C1'1Se<-.untet;t lrtC • t>lldell1 D1r1< cr1 Am•c.a GIIQl!liH , U C1 :~"'°'41GIOotl Ml:\.i1, ll'IC I , ..... t.-.-..ir.•roi-"4 .... 11!,t • APPENDIX IV Designated Cuatodiat Bink& Ille IOl!OwlnlJ bank IS au'.hOlll~d as thtt destgniltltC CVS lod1BI bank !or lh 9 c,ry al Englewood: I We ll~ F1111Ju •:i s.i,tu :1on111 Rtt l.ir1 r1111.11;. il!ld T1yn, ~ . . . ' ..... . MAC., C7300 195 PaoYftr co en 274. ... . . . . . ..... • DNtad: Ban~, NA'lj N~•l•E ■tl8.-ld"9'1 o..c.d: 1iOS S«roc! A~ , ISJI Fioor, M,.,_p0· ... MN !iMl')IO RESOL UTION NO . SERIES OF 2011 A RESOLUTION A<C.F.PTING CII ANGES AND UPDATES TO THE CITY OF ENGLEWOOD'S INVESTMENT POLICY PER ORD INANCE 45, SERIES OF 19 95 . \\IHERE/\S , by Ordin ance 45, Series of 1995 . ihc Oir<-elor nf finan cial Services, ex officio City Treasurer, is empowered to invest all funds and monies not immediately needed for operating expenditures /expen ses of the City except for the Firelighters Pens,on Fund, th e Volunteer Firefighters Fund, the Police Oificcn: Pension Fund and the No n-Ernergcn('y Employees Pensi on Fund and pur,uant 10 an inves tment policy to be adopted by Council each year : and WHEREA~. the p,ssa~e of thi s Resoluti on will authom.e changes and update s to the Englew ood 's In ves tment Poli cy ; NOW, TI-IER.EFORE. BE IT RESOLVED BY THE CITY COUNC IL 0 1' THE C ITY OF ENGLEWOOD , COLORAD O. T l·LAT : Sec1io11 I. The Ci ty o l Englewooci's ln vcJ.1mcn1 Poli cy, atrnch cd a; At :achment I. .;ub mittcd by the Director of Financ ial Scr\'ices is hereby appro,-cd . ADOP TED AND APPROVED 1111 s 3rd of October, 20 I I ATTEST: James K . Woodward, Mayor Loucrishia A. Ellis , City Clerk I, Loucrishia A. Elli s, C11 y Clerk for the City of Englewood , Co lorado. hereb y ccnify the abO\c is a tru e copy of Re so lution No. ____ . Series of 201 I Loucrishia A Elli s. City Clerk City of Englewood , Colorado INVESTMENT POLICY The Di rector of Finance and Admin istrative Se·vi-:es of the City of Englewood, Colorado is cha r ~ed wilt-the responsibility to pruden!ly ard pro p orly manage any and all funds of the City. Because these funds may be :alled upon, ii is essential th at abso lute maturi ty horizons are id entifiable for ll1 e purpcse of liq uidity. Moreover, th ese fJn :ls must be fully co llalerali ze d and appropriatel y authorized The foll av.,ng Investm ent Policy addresses t,e methods , procedures anc p:actices wh ich m us1 be ex ercised to em,ure effective and sou nd fisca l managemert. SCOPE Th;slrwe slrnenl Policy $hal 1 app!y to the investn ent o f all f1 na nc1 al assets and all funds of the City of En~lewood (hereaft9r refe rred to as lhe "Cit f ) over which it exercises financia l control , e:iccept tie Ci ty of Englewood Firefighters Pens ion Fu nd , Volun tee r Firefigh te:s Pensio n Fu1 d, Po l,ce Officers Pensio n Fund, the lfon-Emergency Employees Ret irement Plan Fund and other City em:>loyee retirement p!ars . 11 or der to effect i,.,e-y mak e use of the City's cc.sh resources, all monies st"1all be pooled into one mvcslmenl account and acco11 nted for s1J para1 ely. The 1nves lment incom e derived fr:,m t,is account shall be d ist ri but ed tr, the va rious City funds in a:co•dance with Englewood Municip al Code . 4-1-2 -A . II t l OBJE:CTIVES • The City's funds shall be inves ted in a:corcanc~ wit h all a;,p li:able City policies. Colorado sta:utes. and Fe deral re 9ulat ions. and m a manner d esigne d to accomplish the follow ng objec:ives which are lis te d in ;,rbrity order Preserv ation of capita l and th e pr,:-tcction of investme:,t principa'.. M;fr1lr.mmce of sufficient li ~uidity to meel anticipated drsb ur sements ;1nd cash flows . Divers ifica lion to ;;ivnid in c .1 m ng 1:nr P.~sonable r isk s rega rding securities owned . Attainment of market r:i.~e of return equal to or higher th an the performance measure established by t1e f'~ector of Fi na nce and Al1mi nistrnhv~ SP.rv ice!; DELEGATION O F AUTHORITY Th e L:ltimate recpansibilily and author ity for iri vest:nent transactions in.1 olv 1rg lhP. C:1ty msir1es w ith the Direc to r of Finon ce ::ind Admirl'sl ral ivo Services (hereinafter referred to as thP. "nirPr.lorR) wh r. has bee n dc :.ignnted by the C it y Man3gar a s :he lnves:menl Offtee· ,n accordcinr:P w ith Englewood Municipal Code. The Director rr,a) anp:>int other members of the Cily sl a:f to as!;is l him in th e c a:rn rn ::ino.gc m c n t ::1 .1d inv e~tment function . PersJns who aro authorized to tr ansr1r.1 Jus1ness and wire funds on b c hulf of the City 'Ni ll be do~ignated by the Direclor by the wire tran~fer agreement execu ted w it h the City's approved depo~i to ry for ban'-< services (see Appendix I). The! Dire ctor shall he respon3iblc fo· all 1nvc5'.rn c n: dcc1 t.iDn!i one :i:tiv itio s , a nd shall establish wrillcn ::1dmirnstrative proced"Jrcs for the operation of th e City'~ mvestmenl pro£rar11 consisl::!n· w1l h 111 h; Investment rof cy. T he lnvcstmcnt Office, ocl ing wilh1n these proc edures s hall no t be held per sonally liable for specific inve st ment :ra 1Goction :;. Th0 Di rec tor may in his discreti::m appoint one or more lnvcctmen! /\dvir.ors, r egistt?red w i<h :he • Se:.u rili~s dnd [:-:change Comnussion undc1 th e lnve:;tm c nt f\d vi..:ers Act of 1940, 10 m an age o • • • po:-tro :'l of the r.ity'!. as~ets. A n appo inted lnvestmen! Advisor may be gran ted li m ited inv.:!s l ment discretion '"'ilhin ,.,e gu :delin es of "1i s lnveslm~n l Policy with regard to the C i:y·s as~(:t S placed under its ma nagem ent. An Investment Adv isor can on ly be appoi nt ed ailer consuilation with and o,pproval by the C 1ly M a nage ,. PRUDEN CE Theslandard of p-u d ence lo be used for 11a nagin g the C1lys a sse ts is th e "prudeni investor " rule, wh ich stales the l a prudent invest or "sh all exe rc ise the jtdgment and car e, under the circumstances th en p revailing, which men of prudence, dis cretion, and lnlelligence exe rcise 1n the mana;ie men l of the pro perty of onolher, no t in regard to spec ul a tion bu t in regard to the perr 1ti:inCn t disposition of fur;d s. con si deriig the prob.:ble income 3S we1I as the, p robable safety of capital." (C~S 15-1-3 04, Standa rd ior Inves tm ents .) The City's overall 111ves1me11 program shall be ces igned and manage d with a degree of professionalism lhal is wort hy of lh e public trus :. The City recogrizes lhal no investment is totally without risk and that th e inves tr.ien t acl 1vilies of the City are a matter of public record . Acc ord ingly, !he •:ily recognizes thal occasional mei'lsurnd losses may occ u r 1n a diversified portfolio and shall be con si dered within t:ie co ntext of the Jortfolio's overa ll returr , prov ided th at adequate d.vers ifi:ation has been 11,plemented and tha l the sa le of a sec urity is ir the best lo1 9- 1crm in !P.m st oi the City. T he Director and other authorized pe rsors acllng in accordance with es tablish ed procedures and exorcising due dd1 gence shall be re lieved of pe r sonal respo11 s i;ility for dll im.J iv 1duc:1 ! securit y's credit risk or marlr.et price changes, provided deviauons from expectations are repcrted in a lirrely fashion lo the Cil) Counci l and opprop:-iat e action is taken to control acverse dev elopments ETHI CS AND CONFLICTS OF INTEREST All City em ploye es involved in the investment p·ocess sl1all refrain fr om personal bJ sine ss activ ity l hat could conf!1ci w ith proper execution of l he investment µroyrom , or wl m:h could imp.Jir their abi lity to make imparl ia' 1nvestmeni decisions . Employees and investment officials shall d isclose l o the Cily M.Jn.J ger a r y material financial int erest in fi narcial ir~titutions l hrit c onduct business wit h the Ci tf, and they sh all further di sc lcse any large pe rso nal financial/investment positions tha t cou ld be re lated to the performance oi lhe City's portfolio. E,ap loyees sha ll scbordinale their persona l investment transactions lo those ~f th e City particularl y with reg a rd lo the timi ng of pu rchases and scles . EL IGIBLE INVESTMENTS AN D TRANSA CTIONS All i,wc~tmcntr.. will be m~d e in accordan:e w ith lhe Colorado Rev ise,j Statu tP.s {CRS) as follows : CRo 11-10.5-1 0 1, et seq . Pu bl ic De posit Prolec l ionAcl ; CRS 11 -47-1 01, et seq . Savings and Lo an Assccialio n Publ ic Oepns il Pro lect,on Act; CRS 24-75 -60 1, et seq. Fund s-Legal lnveslrnenl s; C~S 24-75-e03, el seq Depositor ies; and CRS 24-75 -701 , et seq . Loca l governments -aJthority to pool surp lu s fu nd s. Any rev is ions or extensions of these sections of the CRS w 1!1 be a:;sumed to be parl of th is lnves tm ern Polic:y imrn~Uiately upun being enacted . As a home ru le City, Engl c woc.,d ma y adopt a list of accep ta ble in vest men t in strnmenl s d iff er ing :ram those outlin ed ,n CRS 24-75-60 1, el se q Fun ds-Legal Investment s. Funds of l he C ity of ci:~lewood covered by this Inves tment Pol icy may be inves ted in l he foll owing types of securities and 1 -:tn sacli ons . 1. U.S. freasury Ubhgat1o ns : T re as ury Bll!s, Tr eas ury Noles c'lnd Tr ec::sw y Bo nds with matu riti es col exceed ing five yea rs from tne dale of trade se ll le ment. 2. Treasury Strip s (book -e n try U .S. Treasu ry securities whose coupons have been remo\led) w ith matt1r it ies not excee:ling five ye ars fr om the date of tr ade settlem en t 3. Federal Instrumentalities • OebP.rnures, D iscoun ! Nol es, Medium-T erm Notes, Callable SP.curities a nd Step-up Ser.urit ies is sued by the followino only: Fe deral National Mortgage • Association (FNMA), Federal Home Loan Bank (FHLB), Federal Home Loan Mort,age Corporation (FHLMC) and Federa l Fa rm Credit fl~nks (FFCB), , ··, maturities not exceed ing fi-1e years from the date of trade se ttlement Subordinated debt may not be purchaseC . 4 . Repurchase Agreements with a term ination date of 90 days or less utilizing U.3 . Treasury and Federal lns1ru mentahty securities listed above, collateralizm.l al e1 mi11 i111um market vct lut: or 102 percent o f the dollar value of tlo e transaction w,tn the accrued interest accumulated or th e cJllateral included in the ca iculatiDll . Repurchase agreements shrd ' be cm :ered into only with dealers whO' a} a·c recognized as Pr ima~y Oa:aters hy the Ferl ernl R~serve R;mk of New Yo rk, nr with firms lhat have E primary dcolcr wilhin lheir holding co mpa ny ;tructuro; ar,d b) h ::t vc: c.Jo:ecutc:d a City approved Master Repurchase Agreement {:::.ee Appcndi,c II ). The Direc1or s1all maintain c1 rili:, of all execut ed Master Repu rchase Agreem ent s. Primary Oe31ers approved as Repurchase Agreement courterparties. 1f ratej, shall have a short -lerm credi'. ratt:ig of al least A-1 or lhe equivalent anc a long-terr':'1 credit rat ing of at least A or lhe equiv:il~nt Colt otoml (pwcho~ed c.ecurites) shall Ce ,eld by th e City's custodion ba nk as sa fekP.P.:i in !J ag ent, and the rrarket value of th e collatcrol secunllcs shall be ,11arkod -to-:he-market dail)•. For the purposes of th 1s section, the term -:::oll aterar sh ;,.11I mean ·µurd1cJse c.J stn;u rihcs" under the lerma of the Cily appro•1ed Master Repurchase Ai;reemenl. 1, no case will lhe maturity of the collateral exceed 10 yea rs . 5. Rev erse ~epurchase Aoreements wilh a maturity af 90 da ys or less executed on ly against • ~ecuritios owned by the City and collateralized by the same type of 5P.r:11rily rP.ve rs erl 6 . Fle xit.J le Reµurct1 ase Ag,eemerts with a fina l maturity of 10 years or less entered into by the Cny w ith approved counler:>arties These flexil.JI~ reµui chase c1g re emenls Flay be closec out in va -ying amounts and al varying times al Iha option of the City. These agreements are deemed by both part ies to be purchases and sale s al securn1es and are not loans , /,II such flexible repurchase agreemen:s shall meet lhe follo wi ng criteria: Be determined a:. 1og.:il and valid for beth parties; Collater di shall be limited to. a) Securities is sued by , gua:-anteed by, o.· for whii;h the cre dit tir oriy of the following is pledged tor payment: the United States, Federal Farm Credit Bank, Federal La111J Bank, Federal Home Loan Ba,k, Federal Home l oa n Mortgage Corporalion , ~ede,ai National Mortgage Association , Expo~ Import Bank or the Gov~rnment Natior.at Mortgage Assoc1at,on; or h) Socuriti9& iGsued by, guaranteed by, or for which the credit of the fo llowin o i~ µlec1g P.c1 for payment: An entity or organization which i:; nol lis te d in pa rograph a) above . bu t which is {1) created lJy, or Ille c1eation of which 1s authorized by, leg islation enoctcd oy the United States Congress and wt1ich Is sub ject tu co11trul !Jy the ieder a l government which is at least as extensive as tha t which govern s an entity or organization !isl ed in paragraph a) above, aad (2) rated in its highest rating categ ory by one or ; ore nali:mally recognized orga ;.;i.al 1ons whi :h reAlJ larly ra te such obhgations. H ave a fixed rate during the enti re l ife of the ugrecment; T he dollar amounts and periods of t1mt! wh en the City may draw funds out of tile repurchase ag reeme nt shall be agreec upon In welting by botll pa rties """ sl 1a'I !J e µart o f • th e written repurchas e ar,reement exercised by th e City ari d tne app;oved counte;party; P.ige 3 • • • The City has the o~ti~n of varying the dollar amount and the timi ng of the draw down by an agre ed upon percl'!ntr1ge of the anlic!QateJ draw down and a spec ifi ed number of days . The City anf.l llie coun lt r~arty ICJ tin: a g1c:e 1n ent will spe cify the de1a;l5 of lh e all owable va ri ance when the agrr,~ment is st ru ctured. In add itio n, th e City may craw down in l!xcess of the variance up to the remain ing Jalc:ince :n the agreem Bn ·. for a bona fide, un ;;nti cip-::i ted cash nee d; Coll ateral shall have a minimum market value (including acc ru ej interest accu mulated) of al least 10 2 perce nt of the dolla r va lue of the trn nsoct ion; , Repurchase agreements shall be entered into only with dealers who are auth -,ized by the Di rector and have exec ut ed a Clly ap prove d Ma ste r Hep urcnase Agreement; Th e D ir ector shall ma int ai n a file of all executed Master Re purcr.ase Agreements: , The title to or a pe ri ec l ed secur ily interest in sec urities, along llith any necessary tra nsfer documents, must be tra nsfer red and ac tu ally delivered lo, Lind ~h~II be held by, ;ho City':; lhi rd-party cus todia n bank actin g as safekeeping a;ient. The market va lue of the colla teral sec uriti es sha ll be ma rked-to-t he-marke ; at least weekly ba sed on the clo sing bid pri c e at the tim e the custod ia n fo r the co late ral is sues its mon thl y statem ent to the City. For the purpose of the section, the term ·co ll ateral" shall rnean ·purchased securiti es" under the terms of the Cit y aµµru vt=d Masle ; Rti;.,u rl,;l\a 5,e Agr eement . In no ca se will th e ma turity of th e coll ate ra l ex ce ed 10 year s . 7. Tim e Cerlifi cates of 11 P.rnc.i t with a rna):imum matur ity of five years or savings accounts in state or national ba nks or state or fed era ll y charlered savi ngs ba nks op e ral ing in Colorado that are state approved de po si tories (as evide nced by ~ cc rtificotc bsued by the State Ba nking Board) and are insured by the FDIC . Certificales of deposit that exceed the FDIC insured amounl shall be collateral izeo ,n accordance with the Colorado Public Deposit Prolect on Acl. The collate ral shall have a markel va lue eq ual to or exceedbg 102 percent of the difference between the ic sured amoun t and the C1t;'s tota l deposits !or all fun ds within lhe in::.litu tion. 8 . Mone y Market Mutual Funds registerell u11Ut:r tile liwc:.,tn11::nt Co r11µa11y Act of 194 0 that: 1) are "no-load" (i.e.: no commis sion or fee sha ll be charged on purchases or sales of shares): 2) have a constant net asse t value per share of $1.00 : 3) limil asse ts of the fu nd to securities aulhorized by state statu te; 4) hav e a max imum state d mri tur ity anr1 weigh ted average maturity in acco·dance wi th Rule 2a-7 of the Investment Company Ac l of 1940 : and 5) ha ve a ra tin g uf AM111 'Jy Standa rd and Poor '5, Aaa t:iy Moody's or ANv\/1 • by r it ch . 9. Colorad o Local Governmen l Liq uid Ass el Trust (CO LDTRUS T) as autho ri zed und er CRS 24- 75-702 10. Prime Banke rs Acce ptances . rated al lens! A-1 by Stnn dnrd & Foo r's , P-1 by Moodys and F l by Filch al th e lime of purchase by al least two serv ices that rale lhem an d shall be rated nol less by any se rvice that rates t11em , with a rnaturil y of six mc,nths or less is suec on domes lie banks or branches of forei gn ban ks domiciled in lh c U.S. and ope ratin~ u nder U.S banking laws . Acce pling bank s must h ave a senio r debt rating of A2 by Moody's and A by Slandard & roor·s. 11 . Pn:n e ~ornme rc 1a l Pap er with a maturity of 270 days or less whi ch, at the ti,ne of µurd1as e. I:i rated a: least A-1 by s :an dard & Poor's, P-1 by Moody's and F-1 by Fitch . a) /\t the time of purc ha se , the co mm ercia l paper mus t be rat ed by at IP.HS I two of th e above stal ed rating age ncies al the staled min imum rating . b) 1r more than two of the al,u•,~ 5td lel1 agenci~s ra tes t1r1 Is5ue 1, c.11 of those rating agencie s must ra te the issuer in accorda nce with above staled minimum cred it criieria . Page A c) If the commer:ia1 paoer issuer has ser.ior debt ou :standing. the senior debt m ust be • rated by each service that publishes a rati ng or• I he is5uer as at least A2 by Mo:>dy'!:, A by Standa:d and Poor's and A by Fitch . 12 , Carporate Bonds iss ued by a corporati:in or bank w ilh a final matur ty n ot ex cr;,ed in g th-ee yr.ars from the dat e of trade r.ettlemenl, ra ted at least /l,A-by S l and~ud & Poor';, Aa3 by Moody's, or AA by Fitch at the time of purchase by each se rvice thut rntc~ lhe debt. AiJltlor ized corporate b')nds sha ll be U.S. dofar dcnominalcd, c:ind lirn 1teo to corporatio ns orgaoi£tfil a1KJ operalt:d within lhe United Sta!E:s with a net worth in excess of $250 million . Securities that hava been downgraded below m ;nimum rat ings described h e re in may be sold or held at th e City's d iscretion The por ttoho will be brougr,: bac, into compliance wi th Investment Policy guidelines as soon 1s is practical. OTHER INV ESTM ENTS It is the intent or l he City th at th e fo re going 1·~1 nf ;rnlhori:u~ri ser:1.rillP.~ bP. slrir.lly in !erpr~lf"r! Any dcvial1on fr om lhi~ Ii£! mL•£1 be pre .ap proved Oy the Director i:1 wr iting afle r approval by lhe City ManaJer. INVESTMENT DIVERSIFICATION II is 11e intent of :he City to d ivers fy l li e investment instruments w ithin the portfolio to avoid incurring unreasonab!e risks inhere.nl in over inves:ing in spec.fie instruments, individual financial institutions or malu rili es . The asset allocation ,n the porlfolio s hould, aowever, he nexible dependi1g upon the nullook for t;ie economy, the securi ties rr.arket. and the C ity's c2sh 0ow needs . The City may invest to the foll ow ing maximum limits wtthin each category: 50% in Certifii;otes or Dt:µu sil • 40% in Commeraal Paper • 20% in Bankers /,cceptances • 30% in Corporate Bonds ; 5% in an}' one issuer or its affili at es or subsidiaries Tests for limitations on percentages of holdings .::ir ply In lhe cornpnsite of th e entire portfo lio of the City , not to individua l portfolios maintained by the City. Percentage limitations used for meas;rements are based on the pcrccntngc of co~·. value of th•:? portfolio . INVESTMENT MATURITY ANO LIQUIDITY lnvestmer.ts sh all be ll m ited to :naturilies not exceed ing five yezrs from the date of trac!e settlement. In a:Jd 1tion the weighted average fiia: matu rity of the tota! p:i rtfol10 st1all at no lime exceed lhree years . SELECTION OF BRDKER/DEI\LERS . Tl1e Di1ector sha ll r;iaintain a li st of broker/dealers apprJved for investment pu rposes (o eo Appendix Ill), and ii shall ue l11e ~olicy of !he Cily l o purchase securities on ly !ram thos e authorne c firrns. To be eligible, a fi rm must meet at ieast one of the following cr iler :a : 1. be recogni,ed as a Primary Dea ler ~Y the Federal Rese rv e Bank of N e w York or have a p;imary de;:i lP.r within their holding co ,.,pany structure, 2. report volunt3rily to the FedP.rnl ReservP. Rank of New York, • 3. qualify ~ndcr Securities and Exchange Commission (SEC) Rule 15c-3 (U niform Nel Capital • Rule). • • • Broker/d1:1a le rs w.11 be selected by lhe Director on th e basis of the ir exper ·ise in pub li c cash management ;;nc1 the ir abi lit y to prov tde se rvice :a lhe City's accour ,t. Each author ized brokor/dea le, shall t>P req~1irP.rl lo submit ~n d ann ually ur,dale a Ci ty apprnvr.d BrokP.ri Dealer lnf orma t:on Req uest form wh ich in cludes the firm's mo s rec ent finan cial statements . In the event lhat an ext ernal anvo~t mor.t ~dv icor is not uced in !he process of recommencing a particu 1ar lransact ion :n the Cil )'s po rtfo lo, any aulhorized bro<er/dea le· from who m a competitive bid is ob tained fo1 lht: t1d11sact1o n will alle sl in wri li n,:J tha t hei'she has rccei'led a copy of this ;,olicy. The City may pur ch ase Comme rcial Pape r f·om di rect issue rs even thoug h ttiey are not on the av;,roved list of broke r/dea!er s as loag as they m eet the cr il eria outli ned in l t<:m 12 of th e ~ligible Inves tm ents a:i d Tr ansactio ns section of this invest men t Policy . COMPETITIVE T RA NSACl'IONS Each investment lrn nsact:i::m shall be co mpetit rve ly transacl~d with authorized broke r/dealers . /,t le as ! th ree broke r/rJ~a l1:.:r::, ::,hc1U be: co nta cted for each transach on and lhe ir bid and offering prices shall be re corded . If the Ci ty is offere d a secur ity for wh ich lh ere is no .Jlher rea jil y ava il able com;:>etitive offer ing , then the D1re c1o r will dJcume nt quola lions for con 1par<lb lP. or alte rn ati ve secu riti es . SELECTION OF BANKS AS DEPOSITORIES AND PROVIDEr s OF C.EN ER~L BANKING SERVICES Th e City shal l maintain ct li st of banks c1µpruv!::U to p1 uvidt: LJanl\ing servic e5 or fr om whom the City may purchase ce -1ilicat es oi depoStt. Banks in the judg ment of lhe Directo r no longer off eriaa adequa ,e saiety I:> the C1t1 w,11 be remo,ed fcom th e 11st. lo be eligible for authorizati on , a bank stial' qualify as a depo sitory of pub li c funds in Colorado as defined in CRS 24-75-603 SAFEKEEPING AIIID CUSTODY The safekeeping and cu:::.tody of cccur it ics cwned uy the City shal be man aged in accordance with applicable Fede ral anc Colorado laws and regulat ion s. T he Director sha ll approve one or mo,e ba nks to pro·11de safekeep ing and c•Jstod,a l se,vices ior the City. A City ap proved Safekeeping Agreemenl shall be execuled 1,1;1 th each custodian bank pri<:Jr lo uli liz ing ;hal bank's sa fekeepi ng services . T o ae eli gi bl e, a bank sh all ~u al1fy as a depository of pub lic fuad s in the S lale of Colorado as d• fined in CRS 24-75-6J3 and be a Federal Res':!rve member fina ncial in slilulio n. Cu st odian banks will be selec·ed on th e. bas15 ol thei r ub H1 t1 lo provide $0rvice to th e C il ,'s account and the compet il1 1'e p,ici ng of thei r sa fekeepin g relatej services. The City's des ignated custodian bani-: ,s set fortt11n Apµend1x I V of thi s tnvcs t•ne nt Po licy . Th e purchase and sale of secu ri ties an d rep urchase aiJr ee men t transac tions s hal be se ttled on a rl elivmy vers:,s payrnen l basis . Ow.1ers hip of n l l secu rit ies shall be periccled in the name of the City, and su'.fic ienl ev idence to titl e shall bn consistent 'flilh modern in vcstrnenl. banking and commcrck1l pr~r.l ,cc$. AU investments, except ce·tmcates or deµosi; d i it.I local governrnern inve stme nt pools pur chased by the Cily shall be de li vered by either book en lry or physica l deli very and will be hel d in third -party safe~eeping by th e C,ty's desi gna ted custodian bank, ,ts corresponden: ba ni< or the Deposilory Tru st Company (OTC) . All Fed w1reab le book envy secLirit1es owned hy the C:1!y shall hP. P.vir1Fmced by a safekee pi ,1g rece-1pl or a cuslomer co nfirm atio n issued to l he C it~' by the cus 1od 1an bank stat.1 9 that 1;-ie Page 6 securities are held in the Federal Res erv e sys tem in a Clistomar Accour,I for the custodian bank • which wili name th e City as 'custome·: All OTC elig ib·e securities sha ll be held in the custodian bank's Deoo sitory Trust Cor.i~any (DTC) part i:1p~nt rlr.r:nun : anc' th e cuslorli;:m h;:rnk s hall issue a safekeeping receipt evidendng tha t the sect.:rihe s are held for th e C ity a s wc i s1o mm • All non•boo k entry (physica l d elrve ry) 5oc uri:ic::::. chall be hold by '.h e custodia n bank''J cor1es ponden: bank and t~e cus todian bank :,ha ll is'J uc a 'Ja fckeepin g rnceipt to the City e1:irJern::i 11g th at t!1e sec uri ties a re held by the corres pond~nt ba nk for th e City af, Mcusto mer.- The Cl:y ·s cu sto dian will be req uired to furnish th e City with ei n1 011 tltly re µorl c,r sect irili es h elt! os we t! as an acco unt ana lys is report of mont7ly secur iti es acl ivity. PROVISIONS FOR ARBITRAGE T he City :>e·iodical ·y issues deb! obliriations wl"1ich are su bj ect to the provisions of the Tax R9form Act of 1986 lsect,on 148Fl, Arbitrage Re bala Regulat ions . Due lo the le,ial complexities of r1rbit ·age law and the necessary immunizatio n of yield levels. the procedures unde.i aken 1n th e reinvest mP.nt of ::ill nr Fi rnrlinn of lhP. rmceeds of such deb t issu ance may extend beyond those o utlined in this lnvestme nl ;,c1 icy. The Oireclor, 11 pon rldvir;e frnm R'."l nj Coun!;el ;m d :inancial dviso rs , may alt e r prov isions of th is Investm en t Policy for ar bitr:.iar. r ,.!Ml ~d inv~stm ent s as m;.iy be nece •:r.ary lo c on form with federal art:itrage resulalions. Ir all cases. however, inves tm ents . ,iJI be: 1n complinncc with Colorn do Rovi'3 od St::J!ut es. This section is. only applicable to City fu nds subiec l to ar bitrage restrictio ns . REPORTING • A,~en: report Shel. be p rep ared, at least on a monthly biJS1 S, l is li1g the in-,estments r ,eld by th e City, th e c urrent rna rke: va lJ a t1o n al the investments and p erformance results . The monthly i:wes1.me nt ·epor: s1all b e submitted in a timely manner 10 the City M anager a nd lhe C ity CouncR. A record shall be maintained by the Depa rt ment of Fir.ance and ;\dminisfralive Services of a:I bi ds and offerings for ~ecurihe s I·ansacLions in order to ensure th at th e City re ceives comJelitive p ricin g . The Cily ha s P.s t~hlishP.d reporlbg and accounting standards for callable U .S. Inst rumental ity sec1.:ri\1es . C allable securit ies may be retir ed at th e issuer's o pti on prio r lo the st~tP.rl m~ximurn m aturity . A 1! £HC1 ~ies hol<fin g reports for the City sf1all dis close the sta ted maturity as; well as th e first :a:I date of c Dch co ll ~IJ:, s ecurity hale!. In th e C3£;e of cal able r.ecurihe& which are purchased priced to th e f•rs t call :-!at e and, in the o:,inion of th e D 1rccto1, h nve nn overNhelm ing probab ility of being c<1lied on the fi:st call dote . weighted average m aturity, amort ization as wc'.l ..:J yield ~ha ll be calculated u~ir1g l he firs t 1,;dll Ua te. The Director may, howl:'v ~r. c hoo5':.' t"J u se a r..,rther call da te maturily date for reporting pu r p osl:!::. wl1e11 c,;urn.:itiun s mandate . PERFORMANCE REVIEW The Di re cl0r an d the Cily Mana9e r shal! meel at leasl quarterly lo rev iew lhe port folio's adnerence to appro prialo ri sk levels and 10 comJare th e portfo lio's tola l return to lhe estalllishe:f investm ent ohjP.r.!1v P.s r1nd !J'lals . Tho Dir eclor sha ll p eri odic ally establis h a benchmark yield for the City's inv e$lmP.nls wh ic h s:iall be cqu.:i l 10th•:! ;:ivcr ::i g c yield on the U.S . Treasury securily which m ost close ly corr e spo nd s to th o portfoli o's actual effectiv e weighlcd ;::ivcr~ge malurity. When comp.:iring lhe perfor mance of the C ity's port fol io, all fee s and e xp enses i11Volved v.ith manag ing th e pJrtfolio s hould b e included in • the cc,111 µu t,1tion of 1111= µurtfoli o'::, rate of return . Pay~ 7 • • • POLICY REVISIONS This In vestment Po licy wili be reviewed periodically by !he Oireclor and may be amended as cond itions warrant by the City Manager ard the City Counc il. Prepared by: /s/ Frank Gryyl~wicz Director of Fina nce and Admi nistrative Services Approved by Cily CotJnc il September 17, 1090 Amended by Cily Council December 16, 1991 Amend ed hy City Crnmr.il April 5, 1993 Amended by Cily Council June 20, ~UU5 Amended by City Council No•,em ber 3, 2008 State of Colorado , County ur Araµalloc . Pr epared by: Isl ___________ _ Kevin E naels Accounti;g Manager Amended by Cily Cou ncil September 5, 199 5 A111~1 tllt!U Uy CHy Cuu nc1I December 15, 19?7 Ame nded by City Council February 7, 2000 Amended by C,ly Ccur·ci l O c:lober 16, 2006 ./\mended by City Courcil 201 1 I, l.oucrishia A . Ell is , C ity Clerk in anc fur the Cily of Englewood , in lhe Slale aforesaid, do hereby certi fy that thP. foreg oi ng is a full , true and correct co py ::if the Inves tm ent Policy as the same appears upon the reco rd s of my office w~k.h are in my custody . Given Lnder by hand and official sea l, tllis __ . isl Loucrishic. A. Ellis City Clerk Pr1g e 8 APPENDIX I Authorized Personnel Th e fnllnw1na pArson s ar e authori zed lo ~on duct 1nves lme ,1t tra nsa cti::,ns anc.l w1m lrarsfP.r fund s o n behalf of Iha Cily of Englewood · Kev 11 1 E11yt!I:,, Accoun ting M.:1 nag e r Kal ily Cassa!, Accounlanl II Cilris1 1ne Ha rt, Accounlanl II Fran k Gryg lewicz, Dir ~ct or of Fir.ance and Adm in ist rative Scr,ices P,ige 9 • • • • • • APPENDIX II Repurchase Agreements The follo wino firms r.ave exe:u\e:I a City app roved Master Repurch ase Agreement with the City of Engl ewood Banc of America Secu rit ie s, LLC Morgan S1a1\ey DW Inc. Agreements ma nlained :n se par~le file Pm;c IO Af'PENDIX Ill Authorized Broker/Dealers and Financial In stitution s The followin g firms arP rt r,prnved rnr investm en t ourp oses by t,1e City of En glewood Bacclays Capital Deutsche Bci uk Securili es Inc . Goldman , Sachs & Co Jettenes & Company, Inc . J .P. tA organ Secu·ities Inc Merrill Lynch, Pie r:e , FP.:m P.r & S-nilh Inc M izuho s~curi ties USA Inc. Morgan Keegan & Company, In c. Mo rgan Stanley Sm ith Barney -Ci t"grm;p Globa l Mark ets plat form M organ Stan ley S.11 1\h Barney -Mor gan Sta nley platform RBC Capita l Markets Corporatio n UBS Financia l Servic es Inc. Wund erli ch Si-!i.u r•ti es , lnr. • • • • • • APPENDIX IV Designated Custodial Banks The !all o w ing bank is authorize d as the designated custodial bank for the City o f Englewood . Well s F cHgo ln stit11hn n.:1 I Ret ir r:niert and Trus l 17 40 Broadway M AC# C7300-10o Der ver, CO 8027 4 • COUNCIL COMMUNICATION Dair Agenda It em Subject October 3, 20 11 11 a i A Bill for an Ordina nce ,,mending 4-4-4-i-C oi th e tnglewood Mun ,c 1pal Code to reduce th e vendor fee to zero Initiated By Staff Source City of Engl ewood, Fin ance and ,'\dmini strativ e Fr ank Gryglewicz, Director ~e rv1 ccs Department COUNCIL GOAL AND PREVIOUS COUNCIL ACTION City Co un cil disc uss ed thi s issu e ,t th e Au gust 1 and Augu st 22. 20 11 stu dy session;. Co un cil directed staff to prepare the ne cessarv bill ior an o rdinance redu cing the ve ndor fee In 7flrn effec tive lanu ary 1, 2012 . RECOMMENDED ACTION Sta ff recommends the City Council approve the atta ched bill for an o rdinance reducing th e vendor iee fr om .25 percent (EMC 4-4-4-7-C) to zer o . • BACKGROUND, ANALYSIS, AND ALTERNATIVES IDE NTIFIED fhe Ci ty of En gle wood has all owe d sales ta x lic e ns e ho ld ers to withh old .25 pe rcent oi the ta xes rer1111ted to th e Utv 1i the tax es are paid 1<1 full and on tim e. Due to continuing weak re ve nu~ growth , City st,1ff h,1s looked for ways to reduce costs Jnd/or rai se revenues with out viola tine th e term s ni lhP TABOR am endment Th e fee paid lo vendors to coll ec t md remit ta xes has been rev iewe d by staff as a meth o d o f saving funds badly needed to suppo rt prog:ams that the ci tizens of Englew oo d de pe nd upon w it hout p lacing an undu e burde n o n th e :'J usiness communi ty. The City oi Englewood c urr entl y has iss ued approxima tely 2,400 sal es and use tax licenses and all ows thes e bu sine sses 10 withhold .2 5 o f th e ta xes remi tt ed. In 2010. thi s amounted to ap pr 0x irnatel r $42,000 o r$ 17.50 pe 1 ve nd o r. Fin trn ce dnd Administrativ e Servic es D epartment sIatf wi ll update the sale 5 and use tax re l um do cuments to re flect th is change effe ctiv e ),rnuary I, 2012 . FINANCIAL IMPACT I his ac ti on will provide ;1dcliI 1onal revenu e to th e City o i Englewood of ,ipprnxir11.11ely '$4 2,000 in 20 12 (a s we ll as futur e yea rs ) th at can he lp iund prog rams ,i nd services provided to th e citizens of E11 glt:woud . • UST OF ATTACHMENIS Propose d Bill fo r an O rdinan ce ORDIJ\ 1\:-JCE NO SERJES OF 20 1 I BY AUTHORITY COUNCfL BILL NO 64 INTRODUCED BY COLl'lrll MD-IBER _____ _ A BfLL FOR /\N ORDINANCE AMENDING TITLE 4, CHAPTER 4, SECTION 4, SUBSECTION 7 PARAGRAPH (C). OF THE E:-JGLEWOOD MUNICIPAL C•)DE 2000, WHI CH PERTALNS T O THF. F.I .IMINA ;l'!ON OF Tl-lE VENDOR FEE . WHEREAS, the Englewood Ci ty C o unc il authorized the t."s1abhshn:.ent Cl f a vt"ntlnr fi·t• whirh pro'v1dcd a fi"c percent \'Cndor fee ro cover the vendor's cxpcm:c 111 the co lk-ctio n and r~nutt3 ncc uf );a le:> l bX by the pa ssage of Ordinance No . )2. Seri es o f 1961 ; nnd \l'Hi::KEAS, the p.ssage ofOrdrnance No . 32, Series of 1968 reduced the fee from the initi al ra1c of lh·c percent to 2.5 pcrci:nt ; and WI-IERE/\S. the passage of Ordinance No. 27 , Scnes of 19i0 ,educed the fee 10 1.6 pe rcen t; :1nd Wllf:REAS. the p assage of O rdinance.! No . 58, Sc:ric:s o f 2002 red uced 1he 1Cc rri ~ p t.:rcc111; :111cl WHEREAS , the pas!.age l>f O rdinance No . JS , Series of 2009 re duced th e fee to .:!5 pc:r ccnt : and WHEREAS , due to the co nt111u111 g .vcak re\'enue gr0\\1 h, the CII )' has loo ked for wa ,•s to re duce cos ts andfo r raise revenue; withou t \'1olating 1hc tent\S of the TABOR amendm ent; and WHF.RFAS, the fee paid to vendors to collect and remi t taxes is a method of saving funds badly needed to support programs 1h:i11hr ril i wns o f En glewood rlcpcncl upon without placing an undue burden on t he business conunwu1 y : and \VI !EREAS, by I educ ing the ,·e ndor fee to ze ro bus111c sscs w,11 nN withhold the \'Cndor fee a lier January I, 20 12. NO W, THERE FORE . BE IT OlillAlNEL> BY lllE L:J'I Y CUU:SC IL UF !'II E L'fTY O F ENGLEWOOD, CO LORADO, THAT : S1x1 ion 1_ The C i1y r.ouncil ,if the Ci 1y of Englewo od. Co lorado hereby authon zcs amtll<llllg Title 4, C h,1ptcr 4 , Section 4, Subs<.-ction 7, Parngr:tph C, of !ht· En glewood M11nic 1pi\l Code 2000, tr, read .,s foll ows: 4~1-4-7: So le s Tax Return . ,f\. Every perso n required to obt~in a sa le s la :\ license pursuant to the provisions of Secuon 4 -4• 4-4 . shall tile a sales 1a.x return. wi th payment of t.1."< ow.:d. if any, upon the standarJ Murucipal sa les and use tax rcponin!#, fonn as adopted by the E"<ec u1ivc Direc tor of 1hc • • • • • • Co lorado Depanmem oi Revenue. not late r than the 1wenti<1h da y or each month for the pn:c c:din g calcn<lai month ; p1 ov1 dcd , howc vc,, th at if the: acco unl in g methods reg ularl y employed by the li censed retailer in th e transac ti on of his/her busi nr,ss , or other co nd11i ons , arc su ch th at rep ons or sales made on a calenda r mont hl y basis will imp os e unnecesSlly h.i.,J shi p, tlu:: Dlrcllur may , Ul)Oll 1cqucst of sa id retailer, accept rc po ns i t such interval s as will , in his/her opinion, better ~uit the co nven ienc e of the taxpa yer, and will no t jeopardi ze the co ll ectio n of the 1ax . 8. TI 1c re turn s so filed shall contain such infonn a1io n :B may enable the Director to accuratel y determine the amo11 n1 of tax coll ec ted by the pers on filing th e return, but in all cases sha ll co 11ta111 the fo ll o~vi ng infom1ati o11 : l . 17it: amou nt of gros5 lrtxablc sales made by th e rct :ul er during the period fo r whic h the rclum is filed ; :!. The wta l sales price of all ?ropcrt y return ed by the purcha ser as a re sult of a return o f goods so ld by th e reta ile r ; ?rovidcd, th e o rigina l sale w.i.s n taxable t:-nnsacti on; 3. The tc,t al fa ir market val ue of an y pro pert y receiv ed by th e retailer as a res ult of an e xc hange o f propert y. jlro,idcd th e pro;,c rt y so rc cc1vccl is hdd by th e r(•tai h:r 10 be so ld or lease d to a 11!-cr or con~u mcr in th e rt·gul ar cfl ursc o f his/her bu sines s ; 4. The total am ount o f rclail sales whic h .i.rc C;{empt from th e tax impo sed hy Seel io n 4 .4.4 2 by reason of the provisions o f Section 4-4-4 -3; 5 . T he total am0unt o f sn lc s made o n credit , the oblign ti o n fo r ,.,..h_i ch is no t sccur~d by a conditi onal sa les co ntrac t, chattel mortgage or other security instrument entitling tht ret aile r to rep ossess th e item so ld, whic h are fo und to be worthl ess and which ma y hc deducted as bed debts 0 n 1hc retai ler's Fcdcrnl inc o me tax return. C. The return shilll be acc ompanied by ,,:; amount equa l 10 the sa les tax requ ired 10 be co ll ccled by th e retailer but which, in no ca3c, shnll be less than the amount nctually collected , 11or less than three and one-half percent (3 .5%) of the fi gu re derived by sub tracti ng fr om the gross taxab le sa le s, as refle cted 011 the return, the tota l sa les desc·ribcd in subsec ti ons 8 .2., 3., 4. and 5. above , a s reflected o n tile return, ,1H~;-kowe-re-r.;~1e-r-t,tailff-mO-y.ded uo r-fr,onHhtHotakaJ€-ette-iffi ameu nl •~••I 10 ••• ~uaAi!f--j>ff6t!OI ~Q -~§%) ei the s11 le s 10., ••~u ir ee 10 b• oelle e1e<I. , ·heh •••1 be Ff:!laini!d h:· 1h 0 rewil ~r as a fou i"e r ee lle al iH~ said IR .,. lflhe rell:lm er tttt'-10 ,t re1ni11an ee is fileel later 1han the t entie~k Ela.· ef eae k Au1,uh-o r-o !rpre50fil).,d..by..;lle-EJi rec l 0r, tho oni, ~uarter 1meeat W25':·,) • ,nder's 1<,e alle •••• skat ) IJe fe,fei1eEl aad oeeed-H, 1he a,i10 uRI sf 1h e ~ D. /\II other pe rso ns shal ! pay 10 the Di rec tor the amount of an y tax d11 c under th e provisi ons o f thi s Section 4-4-4-7, no1 la1er1han lili cc n ( I 5) days a ft erthc date that sa id ta x bec ome s dtie . Secti ~n 2. Sa fetv Cla uses . The Cit y Co un cil he reby finds, cl etcm1inc s, and decla res that thi s Ordina nce is jlrD mulgated under th e general po li ce power of the City of Englewood , 1ha1 it is pro mulgated fo r the healt h, safety, and welfare of the public , and th.'.l t thi s Ord inon cc is nece ssary for the prescr;allon of health an d safety and for the prolec tio n of pub lic conveni ence und welfa re . The City Counc il fun hcr dcte nnines th at the Ordi nance bears a ra tio nal relati on lo the p1 o pc1 k gisla tive o bject so ught to be obtained . Section .l. Sc:verahilily . Jf any c lause, sentence. paragrnph . or part of this Ordinance or the • applicati on thereof 10 an y person e r circ umstances shall for any rea son he :ui j uc1 gerl by ;1 cnur1 o f competent juri sdi ctio n inv:ilid , such j udgment sh3II not a ffccl , impai r or in valicL-ite the remainder u f th..i:-. OnJ 1m1 m:c u r it ap pli cat ion to otltct persons or c irc umstances. Section 4 . Inconsistent Ordin ances. AJI other Ordinance > er portions thereof mc ons1stc nt or con fl ic t in~ with thi s Or din ance or any poni on hereof are hereb y repeal ed to the e>.ICtll of such in cn nsistcncy or connicl Secti on 5. [ffcct of repea l or modificat1 on. Th e rt..,x;nl or modi fic ati on o f any pro vis ion of the Code or the Ci ty of En glewood by 11th On.lillill Jl'.e :-.hitll uut 1cleasc , ext inguish , ahcr , mo di fy, or change m who l~ or m part any penalty, fo rfc11ure , o r habilit y, cilhc:-civil or cri minal , which shall have be en incurred under such provision. and ea ch proviS1un shall be treated and held as still rem aining m force for the purposes of sust amin g an y and all pro per ac ti ons, sui ts. proceed in gs, and prosecuti ons fo r t he en fo rcemt•tlt o f th e pena lty . fo rfeiture. nr li uhilit y, as well ns for th e purp os e of su:-;1a.i:1in g nny Judgment . decree, or order wh ich can or may be rendered. c.:1111.:r cd, or n liu.k: in such ai.:ti om, suits , pwc ccd ings, or pro secuti ons. Scc ti o1L§. Pei;a\lv. The Pe nalty Prov ision of Section l-"-1 EM C shall app ly to ea ch and C\"C J)' viol.it ion of thi s Ordinance. Int rod uced. read in full, and passt:d on fir sl rt.>adi ng on th e ~rd cfa y ofO.::tobcr , 20 11. Pu U\i!\hcU Uy T itle; JS" Bill for ,rn Ordi nan ce in the Ci ty's c ffic 1al nc-. .. ·s papcr on the 7th da y of Oc to ber , 20 I I . Pu bli shed as a B111 for an Ordi nance on the Cit y's oflicial websne beg inni ng on th e 5th day of October, 20 1 I for 1h ir1y (30) nays . James K . \Voodwa rd, \ihyor ATT EST: Lo ucrislu a ,\. Elli s, Ci t) C lerk I. Louc ri shi J A. Ellis, Citv Clerk of the City of Englewood . Colo rado. hereb y ce rtify that th e :\b<wc and ft1regoing i;. ::i 1m c co py nf a Bi ll for :m Ord inan ce, rn troduccd, read in fu ll. and pass ed on fir st readin g on the 3d day of Octo ber. 20 11 . Lo u,ri shia A Elhs • • • • • COUNCIL COMMUNICATION Date Agenda It em Subje ct October J , 2011 11 a ii A Bill fo· an Ordinance ~,men ding 4-7 -3 o i the Eng lewood Municipal Code to incr ease the Waste Transfer Fee Initiated By Staff Sourc e City of Engl ewood, Finan ce and Administrati ve Frank Gryg lew icz , Di rec tor Servic es Departm e nt cour,.;c1L GOAL AND PREVIOUS COUNCIL ACTION C ity Counci l dis c usse d th is issue at the August 1 and Augus t ~2. ~O'I 1 stud y sessio ns. Co unc il clire Cle d staff to pr epare th e nece ssary bill fo r dll ordi nance increasing the \Vastc Tran sfer Sur charge from S.20 ( 198i) l u $.50 per cubic ya rd effee1ivc la nuary 1, ~0 12. RECOMMENDED ACTION Staff reco111n 1ends th e City Co un cil ,,pprove th e anached bill io r an o ,dinan ce am endin g 4-i-3 :surcharge Impose d) of the Engl e wood Municipa l C ode . BACKG ROUND , ANALYSIS, ANO ALTERNATIVES IDENTIFIED In 1 l87, th e City oi Englewood imposed a s urc harge of S.2 0 per cu bi c ya rd of wa st e to ofise t th e impa ct oi h ~J\)' vehicles dnd u ther tr dffic..: u:,,i11 g th ~ ,--.·,tsl~ trrtn~fer :>ldlion nn th e Ci ly o f Eng lewoo d's st ree ts and hr ir,ge~. Thi s fee has not been adjusted fo r in1lati on since it was impose d in 1987, but th e cos t of street and h ridgc re pair and repla cemen t have gone up s igniii can tly since th at time . Th e fee inc rease pr opmed is th e original $.2 0 per cubi c ya rd in0 ated at three perce nt pe r )'ea r to 20 11 (25 years). Fin iirlce and Admin istr ati ve Ser\•ice s staff att empted to contact various tr .1s h ha.ul c.ors an d th e Cit y's w,1sIe tr ansfer station but have not re ce ived any !e edb ac k regarding th e iee mcrrc1se. FINANCIAL IMl'ACT This ac ti o n will prov id e appr ox im ately $2 7 1,000 pe r yea , to offs e t th e o ngoi ng cos t of stree t and bridge maint enance . LIST OF ATTACHMENTS Proposed Bill for an Ordin ,1nce Olillll\ANCE NO . SERIES OF 2011 BY AI.JTliORITY COUNC lL BLU, "10. 65 INTRODUCED RY C:01/NC IL MEMBER _____ _ A BTI..L FO R AN O RD IN ANCE AMENDING TITLE 4, CHAPT ER 7, SECTI ON 3, OF THE F.NGI.FWOOD Ml TNICIPAL CO DE 2000, PERTAINI NG TO INCREASING WAST E TRANSFER FEES . WH EREAS, the Cit y Co un cil o i thc City of En gi<w ood, Colo rado pass ed Ordinance No. 25, Serie5 198 7, instituting til e \V as te Tra nsfer Surcharge which imp os ed a twenty cent surcharge on each c ubi c yard or ponion thereof by each person disposing of tras h at a wa ste tran sfe r facili ty t~ offset the lmr.1ct of heavy ve hicles and other tram c usi,1e the w::t src trnn!-frr 1-1.uinn on the. City ':; strcl·ts and br 1J g~; and \VHEREA S, the wa:,lc tra11 .,;fcr fee has lll1l been c1t.ljustnJ for inflat ion s mcc :1 was im posed in 1987. and WHEREAS, the co~t of street and brid ge repair s and repla ce ment have mcreas ed significa ntl y sin e<> I Q8 7: and \VH[RE:\S, the pa s ~agt.: uf th b O rdimm..:c wi ll i11uc,1:-.c ti1c \Vastc Transfi!r Surch arge from S.20 ( 19 87) 10 $.50 per c ubi c ya rd effe cti ve January I, 20 12. NO W , THER.EFOR.E. BE IT ORDAINED BY THE CITY COlJl\CIL Or THE c rrY OF ENGLEWOOD. COLORAD O, AS FOL LOWS: Section I . The C ity Co uncil of the Ctty of Englewood, Co lorado hereby approves an Ordmance amending Title 4, Chapte r 7, Section 3, to read as fo ll ows: 4-7-3: -Surcharge Impo sed , 0 11 anJ afic.::1 the cffc..:ti\'c d.:1 tc.: hereof, the re is hereby le vied and shall be paid and co llec1ed a surc harge of tw~ !1(!y_cc nt s ($0 .M .;,.iv on each cubic yard or poruon there of hy each person dispos ing of tra sh at a waste tran sfe r fac ility, in cludin g up on eac h person disposing of trash by his own vehicle al his own facility, whet her fo r :i charge or nm Silirl !-urclrnrge 1s 1n acldi1i on to all other t:ixes, surch a.rgcs and fees imp osed b) law . Section i Safetv Clauses. Th e City Co unc il here by find s, dctcnnincs , and dec lare s th at thi s Ordma nce is promulgat ed und er the general pohcc powe r of the Ci ty of Englewo od, that it ,s p,omul~at cd fo r lhe health , safety , and welfare o f the publ ic. and tha•. this Ordi nance is nece ss ary for tht.· prese rvation of hcril1h anrl s.1 fe1y anrl for rh e pro1 ec1io n of ~,ubli c l'Onvcni<·n re ;md we lfare . The City Cou ncil fu rt her det~nrun es th at the Ordin ;mce bea r5 a ratiPnal relation to 1he proper legis lati ve objec t so ught co be ob tdmcd . • • • • • • Sccwm 1 :Sever~ If any clause, sentence, parngrnph, or pan of this Ordi nance or lhc application th ereof to any person or circu 111st:inces sha ll for uny reason be adjudged by a court of com peten t jurisdiction invalid, such judgment sh .. 11! not affect, impair or invalidate 1he remainder of this Ordinance or it application to o the r persons or circums1a.nccs. Section 4. ln cons1s tent Ord in ances. All othe r Ordinances or portions 1hcrcof inconsistent or conflicting with thi s Ordinance or any pon ion hereof a:-e hereby repea led to the extent o f s uch inconsistency or confli cr. Section 5. Effect of repeal or m9di ticf'l.Li.!2r1 Th e rcpc11I nr modific:uinn o f ;my rmvisinn nf the Code of the Ci ty of Eng lew oo d by th is Ord inance sha ll not re lease, extinguish, alter , modify, ur d1angc m whole or in pan any penalty, forfc i1 ure, or liability, either civil o r criminal, which sha ll have been incurred under such provision, and each provision shall be 1rcatcd and held as still rcmainjng in force for 1he purposes of sus tai ni;ig any and J!I prt\:,c r actions, suits, proceedings, a nd p1o sccutions fo r 1hc enforce ment of th e pen.thy, lo rfc 11 urc, or liilb 11it y, as well as for the purpose of su stai ning an y Judgment, decree. or order which can or may be rendered, entered, or made m such ac ti ons, suits, p:-occcdi ngs , or pru sccu1ic,ns . Section 6. Penaltv. The Penalty J>ro,·1sion of Sec ti on 1-4-1 EMC shal l apply to each and every violn ti on o f this Ord inance . Introdu ced, read in full , and pas sed on li rst rc:idmg on the ]rd da y ,,f Oe1obcr, 20 I I . Puhlislu:d by Ti,lc as. a Bill for an Ordin ance in the Ci ty's officia l ncw spapt:!r on tht: 7th day of October, 20 11. Publi shed as a 81II for an Ordinance on the Ci!y's offictal websi te bcgimting on the 5t h day of Uc1 o ber, 2U 11 for thirt y (30) day s. James K. Woodward, M:,yo r ATTEST : Lou cr:sl11a A. Elhs , City Clerk L 1.ou cris hia A Ellis, C:iiy Clerk of rhc Ciry of Engkwooti . Cnlor;\dO. hert>b y l't:ni fy 1h;it 1h c above and fo re going is a true copy of a Bill for an Ordinance, inLroduct:d, rc:icl 111 full, and passed on fir st read ing on the 3rd day ofOc1obcr. 20 11 Lo ucri s hi a /\. Ellis Memorandum To: Through : Mayor Jim Woodward and City Council Gary Sca>rs . City Manager City of Englewood Department of Finance and Administrafive Services From: Date: Fran k Gryg lc wicz . Director of Finance and Administrative Services September 23. 20 11 Re : Reconcili nt ion of P•upo scd 20 12 General Fund Budge! to Fina l 2012 General Fund Budget Bo,low you wi ll find the reconciliation of Proposed 20 12 Gcncr;il Fund B udget lo F ina l 2012 Gene,.,! r-.,•cl The chanqe s a re the re sult of the discuss ion al the September 12 . 20 11 Study Session . H ernncI1iat1o n of 1-'rop osed 20 12 Budget General Fund to 20 12 Budget G,n.,ral Fund Proper ly Ta x Revised Arapahoe County Assessed Valuation Franchise Fee • Waste Transfer Surch arge Increase Council Approved Aid added back Li bra ry ope.-ation hour s extended 112 hour for six days Servi<:,mter Tr ansff!r Risk Managemen t Transfe 1 • C IR SA Credit Risk Management Transfe r Reserve E xcess Two Furloug h Days Remuwu Total Ad justments Prop os ed 20 12 Bu,1~el General Fu nd Ba lance 20 12 Budge t General Fund Balan ce If you have questions . plc;i sc cal l me at 303 -762-2401 or e-ma il me at fg ry glewi cz@cnglewoodgov org . (137,000) 82,000 (5,000) (7 ,4 00) 100,000 170,000 150,000 (174 ,096) 178,504 8 ,052,097 8,230,60 1 • • • CO UNCIL COMMUNICATION Da le Agenda Item Subject Octobe r 3, 20 11 11 a iii Bill Fo r A n Ordin an ce Adopting th e Bu dget For Fisca l Ye ar 20 12 In iti ale d By I Slaff Source D epa rtm ent Of Fin ance an d A dmi ni strati ve Serv ices Fran k Gryglewi c z, Di rec to r COUNCIL GOAL AND PREVIOUS COUNCIL ACTION City Co un cil and st aff bega n the 20 1 2 bud ge t pro ces s at th e February 7.8, 20 1 I Stu dy Sess io n . Co un ci l and staff met ,1ga1n tn di scuss th e ,u 12 Bu dget at Jh e Au gust I , Augu st 22, 20 11 Stu d y Ses sion s. Fin ance c111c.J Adm ini str ative Ser vic e s pro,·ided C ouncil with the 20 12 Pr oposed Budget o n Aug us t 23 and pos ted ii on Ihe City's "ebs ite th e foll ow in g day. ,\ pub lic hearin g rega rdin g the p 10posed 201 2 Ou dg et wa s held o n Sept ember 6, 20 11 . The ope r;itin g b udge ts arid M ulti p le Yca1 Capi tJI Plan ior all Ci ty depa , tm enl s and fund s were rev iewed at l1'e Budge t Work sho p held Sep ternb er I 2, 20 I 1. KECOMMENIJEIJ AC flON Staff recom mends Co un cil approve th e p roposed b ill fo r an o r din ance ado pti n g th e 20 12 Budget for the Ci ty of En glewood . BACKGROUND, ANALYSIS , AND ALTERNATIVES IDENTIFIED The Cha rt er of the Ci ty of Englew o od requ ir es the Ci ty Co uncil to adopt nex t year's Bud get and Appropriati on O rdm an ces no later than thirty da ys prio r 10 the fi rs t da y of th e n ex t fisca l y ea r to insur e there is lega l autho rity to expend funds. D ue 10 limited er owth in th e reve nu e so urce s ava il ab le 10 the City, th e 20 12 Bu dge t limited expenditur e ,,,cre ases as rnu ch as poss ib le w hil e lim itin g th e im pact o n the cit iz ens. M os t City emp lorees sac rificed to rn al,e thi s b u dg et work by no t ca shing o ut pe rso nal leav e, limitin g pay incr ea ses, takin g o n additi o nal du ti e s, and taki ng furlo u gh days in th e pas t (to h elp mai nta in res erves ). During th e ,arious bu dge t meet in gs and at th e Se p tem ber 12, 20 11 Bu dget Work shop, Ci ty s1,1ff an d Co un c il worked toge th er to ide nti fy fund transfe rs, expe nditur e cu ts , fre ezing and /o r delay hi rin g vaca nt p ositi o ns , and elim ina tin g sorne va cant positio ns. To tal endi ng 20 12 reserves are es tima ted at $8,230,60 1 and the unr ese rv ed /und es 1gna1ed fund balance is es ti ma ted at 10.6 perce nt of reve nues . FINANCIAL IMPACT Th e General Fu nd is budgetin g tn r.,I sou rces of f11n rls of $40,426,740 and lOtJI uses of fun ds oi $40,949,793 leav ing a tota l rese rve of $8 ,230,60 1 Jnd an unr ese rved/und esig nated fund ba la nce of 10 .6 pe rcent. Th e tota l General Fund approp ri a tio n i, $40,949,793 fo r 20 12. LIST OF ATTACHMENTS Pro p o sed b ill for an ordinanc e • • • • • • BY AUTHORJTY ORDINA:\JCE NO. SE RIES OF 20 I I COUNC IL BflL NO . 60 INTRODUCED RY COUNCIL MEMBER _____ _ A BILL FOR AN ORD INA:-J CE ADOPTING THE BUDGET OF THE CITY OF ENGLEWOOD . COLO RADO. FOR THE FISCAL YE ,\R ).012 . WHEREAS, pur suant 10 the provi sions of Pan I. Antcle X, of the Chart er o f the Ciry of Fnglrwo od, Colorado. a budget for the fisca l year 2012 wa s duly submincd by the Ci t)' Manager to the Ci ty Cou nc tl on Aub•ust 29, 201 I , and WHEREAS . a pub li c hearing on sai d budge ; wa s he ld bv the C ity Co uncil within three week s after I1s sub nu ssic•n Jt the meeting of the Cit y Com1c1! on Scptcmhcr 0 , 20 11 . Kcgul ar nNicc of the time and pla ce o f said hc:mng was publi shed\\ ithin sevc11 da ys after sul:m1i,s i0n nf the h11ct gc t in the manner provi ded in the Cha n er fo r the puhli c.111o n of an orchnance; and \VHEREAS. the C11y Council cf the Ci 1y of E.nglew .:i nd ha s studit .. ct :rnrl cli sc u!-st:rl lhc budget on numc:rou ~ occasions; NOW , THEREFORE, BE IT ORDAINED BY THI' C ITY C'Ol INC:TI . OF Tiff C ITY OF ENGLEWOOD . COLORADO. AS FOLLOWS : Sec 1io11J_. That the bu dget of the Cily of EnglC'wnor1 , \.nlnrndn , for 1hc fiscal year 20 12 . as submi ncd by the City Manager , duly considered b) the City Counc il and changes made by the City Manager lo refle ct Counc :I d1s cuss 1on alter publ,c heanng, 1s adopled .is lhc hud gct fo r lh e Ci ty of Englewood for th e fi sca l year 2012 . Sec ti on 2 GENERAL Fl/ND Total Fund Balance, January I. 2012 Sale s/Us e Tax Property and Specific Ownership Tax F1an ch.isc/Occupo ti o n/C igarcuc T,n Licc11sc/Pcn11its Lntcrgovcmmcntal RcvL11uc Chargt:s fu1 Servi ces Cu ltural & Rccre;11i on Fi nes & Forfeitures Lllcn:st M isce ll anc ous Towl Re venues 2012 BUDGET S 8,753 ,654 RC\'CIIUCS 22,1 15 .126 3,130,000 3,155 ,6 51 S 74 ,025 1,552,315 3,392,567 2,599 ,668 1,3 18 ,450 100,000 419 153 S 38 ,456 ,955 Oth er Finam.:ing Su url.:c!-i T 01al So urces o f Fund s Leg1 slnt ion Ci 1y Manager's Offoce Ci,y Au ome y's Offi ce rv1umcip.i! Court Human Rcs oun.:c.s Finance and Admini strat ive Sc r\'ices ln fo nnau on Tcc hn olog)' CC1 mmunit y De ve lop ment Publ 1e Works Police Fire Li'o rarv Servic..:s Park s ;nd Rcc rc:1tio n Service:. Coruin gc nc ic s Deb t Sc r\'icc Tu t al Use~ of Fund s Total Fund Ba lan ce, Dcctinbcr 3 1. 2012 s.@iQ[u. SPE CIA L REVENUE FUNDS C'ons ert·ati on Tmst Fund Fund Buluncc. Jan uary I . 20 12 Revenues Expendi ture~ J·und Ualancc , IJc ccmbc r 31, 2U 12 Co mmunitv Dc\'cl opmcnt Fu nd Fund Balance. Janu ary I. 2012 R C\'C flllCS Exp end itur es f und lfala ncc. December 3 1. 20 12 2 I 969 7S5 • $ 40,42 6,74 0 Expcnditure1 .113,79] 672 ,072 7-16 , 734 974 ,41 7 4 70,9 10 1,5 4 I ,645 1,360 ,.155 l ,47U98 5,43b,637 10 ,92 1,455 7,7 11.73 2 1.256,48 I 5,834,425 150,000 _l,Qfill.1.-U/ S 40,?49,79) s S,23 0,60 1 • s 98,9 16 $ 3:27,000 $ 403 ,5 00 $ 12 ,41 1) s -0- $ 300,001) 1no.~o n -0- • • Dono rs Fund Fund Ba lance , January I , 20 12 s 101,072 Re,enues s 96 ,500 Expe ndi ture s 172,780 Fu nd Balance. December 3 1. 20 12 24,792 t\fall c:z: Center Tm st Fun<l Fund Ba lance , fa nuary I. 20 12 29 1,66 7 RC\'COUCS 15,U0U Expe nd iture s s 15,000 Fund Balaru.:c. December 3 1, 20 12 $ 29 1.667 Parks and Recreation T rnst fund Fund Balance . Ja nu ary I , 20 I~ 449,303 Rc,·cn ues 20,000 Expendi tures s 20,000 Fund Bala nce, Decembe r 31. 2012 s 44 9 ,303 Open Space Fu nd Fund Balance, Jan uary I , 20 12 19U,55 1 • Rc\1et1,1 ~s 645,000 Expendit ures 772,000 Fund Balance , December 31, 201 2 63 ,55 1 Neighb orh ood S1abili7.ation Progra m Fw1d Fund Balance, Ja nuary I . 20 I 2 52 6,386 Reven ues 1,4 88,436 Expe nd itures 2,0 14,8'12 Fund 8 ala11cc, Dc cemhc:r 31, 201 2 -0- Scc~io n 4. DEBT SERV ICE FU~D Ge ne ra l Obligat io n Bond Fund Fund Ba lance. Janua ry I 20 12 $ 164 ,656 Re ve nues s 853,500 Expe ndiru rcs s 959,200 Fund Ba lance , Decemb er 31, 2U 12 $ 58 ,95 6 Scc11n11 .5 . CAPITAL PROJF.CT FUNDS • Puhli c lmnrovcmcnt Fund Fund Balru1l:t:, january I, 20 12 s )2 9,782 Re venues s 1,i 54,000 Expc::ndi ture i and Transfers s 2,000,739 Funci Balance. Occcmber 3 1, 2012 $ 33,043 Cnp iln l Proj ,;c ts Fund FU!1d Balath.:e, January I. :!:0 12 $ <42.239:.-- Revenues and Transfers In $ 340,000 Ex penditures $ 274,78 1 Fund Balance. Deceml•r r J I . 2012 $ 22 ,980 Section 6 . ENTERPRISE f UNDS Waln Fund Fund Balance. January I. 2012 6,8 I S,223 K.cvcnuc s 11.832,380 Expe1 1di tures $ 13,04 9,665 Fund Balance, December 31 . 20 12 ~ 1,600,<ns Sewer fond • Fund Balance, January I , 2012 s 3,644,933 Revenues s 2 5,9 84 ,050 Expc11di1urcs $ 13,894,661 Fun d Balance. December 31 , 2012 s IO .D4,352 St om1 Drainage Fun d Fund Balan ce. Janu,iry I , 20 12 s 749,062 Revenues s 33 1,232 Expendi tures $ 34 8,473 Funcl A;1 lancc , flccemh ,·r 31, 2012 $ 73 1,821 Gui f Course Fund rum.I Balam.:c, J:mua ry 1, 20 12 s 538 ,560 Revenue s s :,J 12.426 Expend it ures s 2,161.64) Funct Rahmce , Occernhcr 31. 2012 $ 6S9 .343 Conc re te Utilitv Fund Fu11J Balu 11 cc, Jauua ry I, 20 12 $ 294.204 Revenues $ 711.200 • • • • Expenditures Fund Balan ce, December 3 1, 2012 Hou sing Rehabilitation Fund Fund Ba lance , January I, 20 I 2 Rc-..·i:nucs Expendi ture s Fund Balance , December 3 1, 2012 Secti on 7. L\ITERNAL SERV ICE FUNDS Central Services Fund Fund Balance. January I, 2012 Re ven ue s Expcndi1urcs and Transfers Fund Balan ce, December 3 1, 20 12 Scrvice nt er Fund Fund Ba 1:rncc, January I. 20 12 Re ve nues Expenditures & Tran sfe rs Fund Balance, Deccm ae r 3 1, 2012 Capital Equipment Repl ac emen t Fund Fund Ba lance. Janu ary I, 20 12 Revenue s E.'<pcndi 1urc s Fund Balance. December .1 I, 2012 Ris · Ma nag!;_men t Fu rul Fund Balan ce, January I, 2012 Rcvcnuc5 bpcndinires and I ransfcrs Fund Ba lance. De cembe r 31. 20 12 Emp lovcc Bcnclits Fund Fund Balance, January I , 2012 Revenue; Expe nditure s and Transfers Fund Balauct:, December 3 1, 20 12 $ 697,249 s 308,155 $ 909 ,889 s 1.000,000 $ 1,000 ,000 s 909,889 l 07,882 353,400 $ 353,463 s 107,81 9 $ 950.900 s 2.273,080 2,260,423 963,647 1,430,499 825 ,9 15 s 1,264,936 s 991.478 $ 720,040 s I.I 87.02 7 s 1.867,850 s 39,2 17 s 6 11 s 5.337,426 $ 5,284,552 $ 53 ,4 85 Sect ion R. That the said budget shall he a publ ic record in th e office of th e City Clerk and sha ll be open to public mspec tio n. Suffi cient copies thereof shall be made availa ble for th e use o f the City Coum:il a 11<l the pul>li~. th e numln:r uf copies to be dctcrmi11cd by the City Manager . Jn1rodu ced . re ad Ill full, and pa ss ed on l'irs1 reading on i'1e 3rd day o f October, 20 I I. Pub lished by T11le as a Dill for an Ordinan ce in the Ci1:,.s offic ial newspap er on 1he 7th cay of Oc tober, 201 I. Published as a Bill for an Ordin ance on the C ity':, oni 1,;ial w.:b~i tc bcg11u1i11g on 1lic 5th da y or October. 2011 fo r 1h1n y (3 U) da ys . Jame s K . \V oodward . Ma y,,.t r ATl'ES T : Loucris lu a 1\ Elli,, Ci1y Cler k I. 1.o ucnshia A. Ell is, C11 y Cle rk of the Ci1y of En~!ewoo d, Co lora do , hercb) cc n ify that the above .mJ fon·go ine 1, :l tni c copy of :\ Rill for .rn Ordm :1 nce . introd uce d. reatl in full. and pas sed on firs t rc:1ding en th e 3rd dJy o f Octobe:-. 2011. l oucrishia /\. Elhs 6 • • • • • • COUNCIL COMMUNICATION Dale Agenda It em Subject Oc to be r 3, 20 11 11 a iv Bill For An Ordinance Appropriating Funds For Fis ca l Year 20 12 Initiated By I Staff Source D epartment of Fin ;rn ce and Adn11111stra t1 ve Serv ices Frank Grygle wic z. Directo r COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Ci 1y Cu u11Lil dlh:I !>t..1H began the 20 12 budge t proces!I at th e ~ebruar,-28, 201 1 Stud )' Sl;Ss ion . Counci l and staii me t again to dis cuss th e 20 12 Budg et at th e Augus t 1. August 22, 20 11 Stud1• Sessions. Fin ance and Administrative Ser,ices pro vid ed Co un c il with th e 20 12 Pr o posed Budget on Augus1 ~5 and p os tec' it on th e C ity'') web~it ~ th e (ulbwing da y . A publi c. hearin g re ~a rdi ng th e prop ose d 20 12 liudget wa s held on Se ptemb er 6, 20 11 . Th e operating budge ts and Mu lti ple Year Capita l Plan for all City dep.1rtm e 11ts ,1 nd iun ds we re rev iew~d ,11 th e Bu <t ge t Wo rkshop held Se pt embe r 12, 20 I I . RECOMMENDED ACTION Staff re co 1nm end~ Council approve thP. propMPd hi ll for ,,n o rdin ance approp ria lin g funds fo r Fi sca l \'ear 20 1 ~ fo r th e City o f En glew ood. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDE NTIFIED The Charter oi th e City of Englewood requires th e City Co un cil to adopt next ye ar's ~ud get and App ro pria ti on O rdi nances no lat er th.1n thirty dJy~ pr io r to th e fir st da y oi th e n ex t fi sca l year to rnsure th ere is leg al au th ority to expend funds . Out' tu liul~ c,i 11 v g1 ow th in mo st rev enu e so ur ces av,1i l~b lr '.., th e City, th e 201 2 Budge t h,1 5 little increa se from ::0 11. Mo st Ci ty emp loyee s sac rifi ced to ma. th is budget wo rk by not cashrng out personal leave, lin11 ting pa y increa ses. ta ki ng o n additional duti e s. and taki ng furl ough days in th e past (10 help maintJin rese rvt:~). During th e va riou s budget meetings and at th e Sep tember 1 2, 201 1 Budget Work sho p, City stati and louncil work ed togeth er to 1dcn11iy fun d tran sie.-s, expenditure culs, fr eez ing r1mJ/u1 Utdd y h1dng vaca nt positr o ns, and eli minati ne so m P V;\c"';mt pos i11nns . To tal e nding 2012 reserves are es tim ated at SB .23 0,601 and th e unr ese r.e d/•inde signat ed fund b,,l ance is es tim ated at 10.6 perce nt. FINANCIAL IMPACT Th e Genera l Fund is budge tin g total so ur ce s of iun ds of S~0.426,740 and tol d uses of fund s of $40,949,7 93 lea ving a total rese rve o f S8,230,60 1 and an unr eserved/undesignated fund ba lance oi 10 .6 perce nt. Th e lvta l General Fund approp ri ati on is $40,949,793 fo r 2012. LIST OF ATTACHMENTS Propose d bi ll ior an o rdina nce ORDINANCE l\0. SERJES OF 201 I BY AUTHORITY COU:-ICrL llrLL NO . 61 INTRODUCED BY COU!\C IL MEMBER _____ _ A BlLL FOR ,\N ORDINANCE ,\PPROPRIATING MONlFS FOR ALL MUN IC IPAi. PLRPOSES IN THE CITY OF ENGLEWOOD, COLORADO , FOR THE FISCAL YEAR BEGIN~ING JANU ARY I, 2012, AND ENDING DECEMBER 31 , 2012 , CONSTITUTING WJi,\T IS TERMED THE ANNUAL APPROPRIATI ON Bll.L FOR THE FIS CAL YEAR 2012 . WHEREAS, a pu blic hearing on the Proposed 2012 Budget wa s held September 6, 2011; and WHEREAS, th e operating budgets and Multiple Year Capital Plan for a !i C11y depanmcnts an d funds were reviewed al ;1 hudget ,1,.1orkshop helri on Si:p :cmhcr I 2. 2011: and \VHEREAS , !h e Chan er uf 1he Ci1y of Englcwuutl rc4ui1cs the C11y Co um:il tu adopt bills fur ordinances adopting the Budget and Appropriation Ord,nancc no late r than thiny days pnor to <he firs t d:ty r,f 1hc next fiscal year . '.'<OW, THEREFORE. BE IT ORDAINED BY THE CITY COUKCIL OF THE CITY OF l:NULEWUUD, CUI.URAOU, AS FOLLOWS : Sc..:tion 1. That there be and ther e hereb y is appropria te d fr om lhc 1c vcnuc derived from l tt.\tlliun in lhc Cit y uf EnglcwlXHJ, Cu lo n1Jo, fru111 cul lc ction of license fee s and fr om al l uthcr sources oi revenue 111cludmg available fund balances during the year beguming January I.20 12, and ending December 31 . 20 12 , the am ounts hereinallcr set fonh for the ,1bjec< and pu rpose specified and set oppo si1e thereto, specifica ll y as follow!-: Legi slation City Marn1ge1 ·s Offi1..c Clly At1on1cy°s Office Municipal Coun Human Re so urces Fi11am:c am! AJminbtri1ti vc Sc rvu.:cs lnformatton ·1 echno logy Commu nity Deve\opme11t Public Works Pulii.:c Fire I .ibr;iry Services Park s and Rcl·rcation Serv ices Co111 1ngcm.:ies L>cbt Service -C 1v1c Center Dcht Service -Other GENEIUL FUi\ll 333,i 93 672.0n 746.73 4 974,417 4 70 ,9 10 1,5 41 ,645 I .360.355 1,478,398 5,436,617 10,921,455 7,7 11 ,732 1,256.481 5,834,425 150,000 1,574 ,000 ___ru_,U'L_ • • • • • • Total General fund $ CONSERVATION TRUST FUND T0tal Conserva tion Trust Fu11U $ CO MMUNTfY DEVELOPMENT FUND T0tal Community De ve lopment fund $ DONORS FIJl'{IJ To tal Donors Fund $ MALI.F.Y CENTER TRUST FU ND To 1al Malley Cen ler Trusi Fund PARKS AND RE CREATION TRUST FUND Tota! Park s and Recreation Tru s t Fund OPEN SPACE FUND Tota l Open Space Fund 40 ,949,793 403,500 300,000 172 ,780 15 ,000 20,000 772,000 NEIGHBOR HOOD STABil..lZATION PROGRAM FUND Tota l Neighborhoo d Stabili,,1 tion Program Fui.d $ 2,014 ,S22 GF.NF.RAI. ORI.IGATION AONO FlJND ·1 urn I Gcm:wl OUlig,111011 BunJ Fund s 959,200 PUilLIC !Jv!PROVE MENT FUND Total Public Improvement Fund S 2,000 ,7 39 Total Capitol Projects Fund Tota l Wmcr Fund Tota l Sewer Fu nd Totul Stom1 Dra inage Fund Total Go lf Cou rse Fund Total Co nc ret e Utility Fund CAPITAL l'IWJEC."J'S FUND s WATER FUND $ SEWER FUND STOl:!_M flR AINAGF FI JNfl GOLF COURSE FUN D s C NCRET E UT IUJ'_Y FUN D s HOUSING REI IAUILITA TION FUND Total Housmg Rehabilitat ton Fund $ Tn1 al Central Services Fund T 1.11a ) Scrv iC c11tt:1 Fund CENTRA L SERVI CES FUND $ SERVJCENTER FUND CAP IT AL EOUIPMENT REPLACl:Mrn·1 FUND Total Capital Equipment Roplacemcnt Fund RISK MANAGEMENT FdND Total Risk Management Fund • 274,7RI I J ,049,665 I 8.894,661 )48,,173 2,16 1,b'IJ 69 7,1 49 • 1,000,000 353.46) 2,260,423 1,2 64 ,936 1,867,850 • • • • Total Emp loy ee llenefit s fond EMPL OYEE BENEHJ'S FUNQ s 5.284,552 Sccu_Q!l...fu 'Inc forego ing appro priations shall be considered to be o1ppropna1ions to groups wi thin a program or dcpanmt1 1t within !h e fund in di ca ted but shall not be construed to be :1ppropriatcd to line items \Vi thin any group s. even though such !me ncms may be set forth as !he ;idnpte-rl hud gct fnr th e fi;;c.il year 2n I 2 Scc1ion 3. r\11 monies in the han<ls of the Dirc<.:lor o( Fi11ancc and Admi ni strative Services. 0 1 10 come int o th e Director's ha nds fo r th e fiscal year 20 12, may be ap plied on the outs tanding claim s now due or to become due in the sai d (iscal ye ar o f 2012 . Sec tion 4. All unappro pria ted mo nies that may co mt: into the hand s of th e Director o f Finance an d /\dmimstrativc Scr\'1ccs during tht: ye:i r 20 12 , may be so d1 str1 butcd among th e re!!pcc ti v,_ fund s herein as the Ci ty Coun c il may dcc;n best under such cont ro l a s 1s provided bv la w . Sectio n 5. During or at th: d ose of the fis cil l yl'ar o:A 20 I j. a:1y surpl us mo ney in a ny of 1h..: rc !')pcc ti vc iu nds. afte r all claim s for 20 11 aga mst th e same IE~\C been paid , nuy be dist ri bu ted 10 any other fun<l or fund s at the di sc ret ion of th e Ci ty Co un cil. lmroduccd, read in full. a nd pa ss ed o n first reading on the 3rd day ofOctcJber, 201 I. Publi shed by Ti tl e as a Bi ll for an Ordi na nce in the City 's officia l ne"spap cr on the 7th da y of Oc tober, 20 I I. l'u blt shed as a l11ll for an Urdmancc on the l "tt y·s offi ctal wchstte beginn ing on the 5th day of Oc tober, 20 1 I for thin y (30) cla ys. Ja m es K . \V oodward , Mayor ATl'FS J'· Lc ucris hia A. Ellis , City Clerk I, Loucn shi a A. Elli s. Cit y Clerk of the Ci ty of Eng lewood , Colorado , hereb y ce ni fy th at th e ab ove-and foregoing is n tnu:.-co py of a Bi ll fo r an Ord in anc-L", in tro du ced , read in full , and pasS(.-d on first readi ng 0,1 the 3rd day of Oc tob er, 201 I . Loucrishia "-Elli s • • • COUNCIL COMMUNICATION Dat e .Agenda Item Subject October 3, 20 11 11 a V Bi ll for An O rdinan ,:e Adopting the Budgt:-1 fo r lhe Li ttl e to n/Eng lewood Wastewater Tre atmen t Plant For Fis cal Year 20 12 Initiated By I Staff Source D epd rt men t of Finan ce and Administriltive Se rvices Frank GryglP,vic,, Di rector COU NCIL GOAi AND PREVIOU S COUNCIL ACTION C ity Cot1n c d and stait b ega11 th e 20 12 budget proce ss at th e Febrt1ar>' 2 8, 20 11 Stt1 cly Sessi o n . Co unci l ,md st.,it" met ag.1in to di scuss the 20 12 Budget at the Aug1 1s t I , Auuus t 22 , ~0 11 Stud y C:,p~;innc. Fin,rn re and Admin istrative Se rvices provided Co un cil w ith th e :0 12 Pr o pos ed Bt1d ge t on Augllst 25 and p osted it o n the Cit y's website the (all owing da y. A pu bli c h e aring regarding the proposed 20 12 li udgc t w as held on Se ptember 6, ~01 1. Th e ope ratin g b~dGClS and Multiple Ye.Jr C.1p it.1I Plan fo r all Ci ly de1,.utm e nts and funds we re reviewed J I th e ddget Workshop held Septembe r 12 , 20 11 . ~ECOMMENDED ACTION Staff reco.11rn ends Council approv e the proposed bill 10 r a 11 o rdinance adopting th e Bu dg e t fo r 'iscal ye.ir ~O I ~ ior the Litt leto n/Engl ewood Wa~t e w<lter T,~dt111e11 t Pldnt. BACKGROUND, ANALYSIS , AND ALTERNATIVES IDENTIFIED Th e Ci ty Counc il of the City oi Eng lewoo d a ct, a, a dn1 inis tering ,111 thority fo r th e Littlet on/En glewoo d Wastewa ter Trea tment Plant. A part of th e duties include adopting b ills for ordinanc es fo r the 20 1 2 Budg e t and ,\ppro priation Ordin,1nce no l,lter th an thirty days pri o r to th e llrs t d ay o f th e ne<t fisca l year. FINANCIAL IMPACT Th e ]012 Litt le ton/Engl ewood \i\',lstcwaler lre,ltm e nt Pl.ult Bud get indicates a begi,,ning funds a,· ,ilab !~ balance o f S 1'I 5,674, to tal sct1 rces oi funds of $19.177,26 5 and total us es of funds of '> t 9, l 7i.2o5, le av in g the e nding fund s ava ilable balance at S I I 5,6i 4 . Th e to tal a ppropriati o n (use of funds ] fo r 20 12 is S 19, 177,265. LIST Of ATTACHMENTS Minutes of th e 9-15-11 Wastew,1 te r Tr eatm e nt Plant Supe rvi sory Committee M eetin g Proposed bill for o rd inance '11NlJTES SUPERVISORY COMMITTEE MEETING Seplemhcr 15, 20 II 9:00 a.m. ATT[Nl)ING: Jim Wood s Li1tle1on Cit y Mana ge r Charlie Bl osten Li ttle ton Public Services Direc tor Gary Scars Englewuu tl Ci t)' Ma11agcr Rick Kahm Englewood Pu~lic Works Dir ector Mark Wagner Hill & Ro bbin s. P.C. Stu ~-onda Englewoo d Uti li ties Director Dennis Stowe Manager , L/F \V\VTP Chung \Vuu Project Engineer, LIE WWTP Mary Gardner Re gulatory Compliance Administ rato r Jonathan Brid ges lndu r.tr ial Pretrea tment Administrator J im Tallent Operations Division ~-1,magcr , LIE WWTP Cindy Goodhum Bu sine ss Service s Administrator Phil Russell Laborat ory Services Administrnt or Joe Payne Maintenance Sllpervi so r GUESTS : KirkPmik Bro,rn & Caldwell Sco tt Morse Plane Can~o n Water and S;U1itatio11 Di strict SECT ION Ill -TOPICS FOR DISCUSSION AND OR ACTION I. Flu..-s anJ Loa,li ugs Siu Fomld rc po ned that the measured ll ow to the Linlcton/Englcwood WWTP averaged 21.6 m;;d 'n August. which is a decrease ot" 0.9 fro m July . ·1 he measured fl ow spli t wa~ 44 .0 /56 .0 bc1wee 1, the citi es of Linleton and Englewood. ACTION TAKEN -None . 2 . Compliance Reports • • Stu Fonda rcp on ed that , in August . eftluent qua lity had a J0-u ay av erage of 2 mg/L CBOD;, 2 mg/L • s uspended so lids. and 1.4 mg/L arnmonin ns nit rogen All permit lev els were met . Mary Gardner re ported no spills occ urred at th e l..itt letoniE nglewoo d plant in Augu st. • • • Supervisory Co mmitt ee Meeting Se ptember 15, 20 11 Page two ACTION T A KEN -None . 3. Fiscal Management Stu Fonda said tha t O & M ex penditures, excluding capit al. wcr, $7,:i44 ,S39 th;;,ugh Augu st. or 14 .0 percent und er th e 20 11 yca,-t o-date budget . Year-to -d ate revenue s. includic,,; :a1 du st.-'al pretr~:,1mcn1 and capital asset sales, equaled SI 19,76 0 th ro ugh August 2011 . AC TION TAKEN -None. 4. Indu strial Pretreatment Jon Bri dge s reported th at no no ti ces of vio la tion (NOV) letters were '.:,ucJ dnn ng th e mont h of August. ACTION TAKEN -None. 5. Odor Reports Jim Talknt reported th at no od0r reports were re ce ive d at the Littl eto n/Eng le wo od WWTP during the month oi Aug ust. ACTION TAKEN -No ne . 6. Bcneficiul Use Progrnm Update Ji m Ta llent aMounccd th at in Augus t. th e Water Environmtnt f ederation Na ti o nal Bi oso lid s Partn ership (NBP) repre sentative visited Linlct on/E ngl ewoo d to conduct the first on-s ite visit . This visit is pan of the NDP training program and is de s igned to assist th e Littlet on/Engle wood's ~BP implementati on team in initi a l effort s to de velo p th e Bi os olid s Man agement r ,gram. Jim expects the ce rtificati on 10 be in place so me time next year. Jim briefl y disc uss ed th e prop osed AIM S lease for Benefi cia l Use truck s, as previously approved by the Supervi sory Co mminee . That pro po sa l ha< be en pulled fr o m the Council a~e nda for next Monda y, It> allow tim e fo r un in -depth financial ana lys is that exa mine s all alternatives . It will be presented at next mon th's Supe rvi sor)' Committe e Meeting. ACTI ON TAKE N -None 7. Regulatory l'rograms -Status Report Mary Gardner remin ded the Co mminee of the ne ed to see k part y staru s for 1he Nutrient Reg ul ation He arin g, Marc h 12-13 , 20 12 . whi ch th e Su pervi so ry Commin ee had appro ve d at the .l11l y Mce lin g; eve ryon e was still in agreement. Mary , Denni s Stowe. and S tu Fonda can work with David Robbins on the best approa ch for Li n leton/E nglcwoo d . Mary agreed 10 send emails periodical!) for Supervi sory review an d update . Gary Scars reque sted that both C it y Councils he noti fi ed when co ntr ove rsial iss ues appear in th e med ia. ~1ary report ed that th e Co lorado Nutri en 1 Coa liti on l CNC') is still waiting fnr a res ponse fr nm th e Division on its two pages of qu estio ns. C DM 's 300-pagc cost/benctit anal ysis has just been published . State-wide , th e lcas1 s tringent (t ier I) numbers (both nitrogen and phosphorus) resulted in a proj ectcJ cost of $2 D; a bit more s1rin gc n1 tech no logy -based numb ers (tier 2) -$8B ; and th e most re s tr ic ti ve o pt io n (tie r 3) • $25B . S upervi so ry Commi11ee Meeting September 15, 20 I I Page thre e Bro\\11 & Cnl dwell projected th e following capit al co ,:; fo r L,'E to co mpl y with th e Divis ion's proposed tiered monthl y e frlu etll lim its fo r 101ul inorgan .-: 11 i1ro gen a nd phosphorus : $46 Million for tier I , S69 .1 Million for lier 2, and $3:1 1.1 Mill ion fo r ti er 3. The ann ua l O&M cost estimates fo r LIE arc $4 .6 Million for ti er I, $5 .5 Million for ti er 2. and $14 .2 Mi ll ion for tier 3. Rick Ku!un s ug ges ted tha t Mar y work with Hill & Rob bin s to devel op a plan fo r th e be st options and provide an overview of 1he iss ue s to counter th e Division 's effort s at th e March 20 12 hearing o n lhe Division 's pro pose d nutri en1 limir s. Mark \\!il gncr no1c..~cl that ii wili b"'~ rn.•cess nry to dev elop mul present ex pert wr ith:n and ora l tc s1i111 0 11y to cu11 trovc n tl 1c Divi sion's ,~1 J th eir cxpen·s i:vidt:11cc a11d cosL'benetit an alysi s su ppo rtin g the pro posed nutrie nt stan dards. Th e Com mincc discussed working with lhe Freedo m of In forma ti on Ac t 10 ob1 ai n thal infom1:it ion. Ma rk sugge sted th at, alt hou gh a Colorado Open Record s Act re que st may be app ri:-pr ia1c he belie ved th at 1he mos t ap pro priate ent ity tu file ;uch a reque st was 1h,· CNC. through the a:1or;1cys 1-:prc se n1 i11 g the CNC, be ca use of th ei r ongo ing 111\'0hcmcnt and familiarity \\'i th the stalL"· ,! ~ -~ 1· \-~~ion·s pm po sul and the in fo rrnu ti on thu t the Divisio n may be withh olding . :--1ark sai d th at it w as hi s unde rsla nding thai the CNC has Ml yet re ta in ed a te chni ca l expe rt to addres s the nut rie nt iss ue . whi ch ne eds 10 happe n qui ckly . Aller di sc uss ion , the Co mmin cc agreed 10 ap prove placi ng $10,000 in an accoun t to faci li ta lc Cl\C's ini11al work on the preparation of a te chni cal respo nse. Mark ind ica ted that Dav id would lie co nductin ~ 1hc ac tual hearing pre se nt ati on on behalf of Littlt!tun/Engh:wuud at the Marl:h rukmaking l1t.:c.1r i11g un the prupu!,cU nutrien t !t lim Uar<l s. Chmli e • reques ted that the Co mmittee be kept up-t o -dat e via em ail s on 1h c pro gress made . • Denn is Stowe rcpo n ed thal i~c Di visi o n had wi1hdra wn th e origi nal drati o f Polic y 96 / Des ign Criteria fur \\la~lc:Wd h:r Tn:at1111:11t Plant s, .1.rn.l a lette r tu tht: guvc rn ur ,,as not sent. TI1 e Division is work ing on ti new doc ument . ACTION TAKEN -Gary Sears moved th at the Supervi sory Co mrnin ee appove a co ntribution to 1he Co lorad o Nutrient Coali ti on oi $10,000 to facil itate .i technical cxpcri's wu1k on a res ponse to 1hc nutri ent iss ue . Jim Woods seconded the mutio n, and it carried un an im ous!}. 8 . Fnrm S ite for Snle Jim Tallent will prt ~c nl thi ~ itc:m a l the rH:Xl Supc:rv isury Cu 11 11 11illc:c: Mt"c:ti11g . ACTION TAKl::N -No ne . 9. Building Needs Assessment llrucc Li11t jer or Lin1jcr I Haywood Arc hi1 ec ts pr csc n1cd 1hc Bui!J ing Needs As sc,smcn t Pr ojccl Summary to th e Supervisory Co mmittee. Gary Srars noH•d 1lrnt ir se emed ~ ,e-ry tr ad i1 io n<1l t'7\:pansio.n pro po sal , ha scd \1 11 an npc rn1inn tl llt most likel y will no t funct ion the same way in ten years . After discussio n. 1hc co mmi11 ec generally agreed that. given th e hi gh cost or re gulat ory requireme nts and the un ce rtaint y o f futu re siafling and space needs, it would be bener to ad dress those issues at a later da te, as the y ari se . ·111c Pr etr ea tment tr a ile r's temporary use pc m1it expire s 1he end o f this year. and Com mi nee members agreed 10 see k an extension fr om Co mm unit y De ve lopment while a new tra iler is b uill on-s ite • • • • Supervis ory Comminec Meeung September 15 , 20\ \ Pag e four The Commi1tee also agreed to the rem odeling of the front entrance c .. the building for security purp oses (S100 ,000). It appears as l line it em in the plant's 2012 budget , and more detail can he pro,·iJeu al a later Ualc . ACTION ·1 Al(EN -None . 10. 2012 LIE WWTP Budget Summa11• Siu Fonda said 1ha1 the current drafi of 1hc 2012 budget differs from 1he previou s dr af1 with the inclu sion of two furlough da ys for all staff, and 1hc removal of conSlructiun cost s fur ullravi l>kt light dis infecti on and a building addition from the Linleton cost allocation . Englewood 's all o cation still sho ws 50% of th e tot al project costs . Charlie Ulosten said 1ha1 the building •,xpan sion co sts will now come 0111 of the 2012 plant budget 101ally . He al so noted that UV costs have been taken out of the City of Linlc1on · s bud gel. but can be ldi in the plant 's budget. If it is de cid ed aft er November 10 mo \'C forw ard with UV . Littleton would need a budget :une r dment ordinance lo re-appropriate th at mnnc y. The cos t 0f th e Pr c1rcatmcn1 trailer ca n be added I(• th e pl a111 budget . The cos t o f the fr ont c111ran cc s,·cun ty modili c:ttinn s is alre ady in th e budget , subject to sub sequent approv al. G,uy Sears rep orted that Englewoo d Cit y Council has now decided 10 in clude no furlough UU)'S in m:xl y ear's hurlgt.•I . i\C:TION TAKEN · The Committee agreed that the 2012 Pr,,pos ed Lit1l e1on/Englcw ood \VWT P Bml ge t will be sent by both Citi es for cort~ide ra tion by the Li1tle1 on and the Engle wood City Councils . 11. Brown nnd Caldwell Report Kirk Petrik will pro vid e updated llow and loading grapn s at next month 's Superviso ry Co mmince Meeting . ACTIO~ TAKEN -~one . 12. Hill & Kobbins Keport Mark Wagner has se111 ,•al the compl ia nc e advisory qu alification s lener se eking confim1ation fr om th e Di visi on 1ha1 th e C itie s wo uld qualify for I 00 % offs et for suppl<-me ntal e• ·,ironmental projec ts for the total amount of the a~scssed penaltie s (S10 5.500 ). He is waitin g r'o r a re sponse from the Divi sion 10 that letter. Mark has re ceiv ed a dr afi or the consent order , whi ch he previ ously sent to Commntee member s. He will work with staff on proposed revi sions to the drafl con sent order and will reque st a me etin g with Sc o11 Klarich regarding the pro posed revisi ons 10 the drati consent o rder . Mark told the Co mmittee that se gment 14 was suppo sedl y eroneously li sted by the Divi sion as impaired for aqu ati c li fe on the 30 3(d) li st. and St eve Gunderson has indicated 11", it will be corrected in th e Division 's Octobe r 4 pre-hearin , statement. Mark re co mmen ded liling a part y sta tus reque st to en sure that scgm-.:111 I 4 is rem oved fro111 the li st · ACTION TAKEN -Jim Woods moved 1ha1 the Supervi sory Commi11cc auth ori ze Hill & Robb ins 10 file a party statu s reque st for Littleton/Engl ewoo d regardin g the ,O ,(d ) li stin g of se ~ment 14 a.s imp aired fo r aquatic life . Charlie Bl os ten seco nded the mo1i on, an d ii carried unanimou sly. Supervi so ry Comminec Mec1ir1g September 15, 201 1 l':,ge live 13. Schedule r~r the Next Supen•isory Committee Mee ling The nex1 Superv is ory C.-,,:1mi nee mecling is sc heduled for Thursday , October 20 , 2011 , 10 :00 a.m .. al 1he Li1t le1 on/E nr;lew uod W,,~1c-,·,a1er Treatmenl Plant. Adjourned IO·,,, : in. • • • • • • OIUJINANCE NO . SERIES OF 2011 BY AlffHORrrY COUNCIL l:!ILL NO. 62 INTRODUCED BY CO UN CIL MEMBER _____ _ A BILL FOR AN ORDIJ\A NCE ADOPTING TH E BU DGET FOR THE l.lTTLETON / Et\GLEWOOD WASTEWAT ER TRE 1\ TM ENT PLANT FO R THE FIS CAL YEAR20ll . WH ERE AS, a pub li c hennng o~ , id budget wa s held by the Ci ty Co un ci l within three weeks alte r it s submis sio n on August 29 ~V I I The he arin g \vas held at the meeting of Ci ty Co unci l on Scp1cmbcr 6, 20 l I . rc lJU lar notice of the time and place of sai d hea ring ha vin g been published within seven da ys afte r 1he suhmi ss inn of the hud gc1 in 1hc manner provided in the Chart er fo r the public ation of an ordina nce; ri nd WHEREAS. pursuant to the p1 ov isions of an agreement bet wee n the Cit y of Li11lc1011 , Co lorado, anJ th e Ci ty of Engle wood, Colora do . a budge t fnr 1hc fisi.:a l yea r :w l 2 was reviewed by the Littlc1on/Eng \e\\lood Wa srew;;tcr T rea tment Plant Sup erv isory Commincc and rcco1nmc n<l ed it be subm11te<l 10 lhe Cit y Co unci l at the ir meeting : held on September 15 , 20 11: and WHEREAS . th e Ci ty Counc il of the City o f Eng lewood. as the adminislering au1hori1y for the Li ttl eton/Englew ood Wastew ater Tren tment Plant. has stu died the budget on numero us occasions; and WHEREAS, it is 1he intenl of the City Counc il to ado pt the 2012 budget fe r the Litt lelon/Eng lewoo<l \V ,1\tewntcr Trea tm ent Pi nnt ,1s now su hmill ed. NOW. lHr.iliFORE. BE IT ORDAINED BY THE CITY COUNC IL OF THE CITY OF ENGLEWOOD. COLO RADO, AS FOL LOWS : Section I. TI1at the budget of the Littleto n/E ngl ewoo d \.\"'astewater Treatment Plam for th e fi scal year 2012. as submitt ed by the Littlel on/Englcwood Wastewa ter Treatment Plant Supervisory Co mmHt ee and dul y con sidered by th e C 11 y Cou nci l a lie r public heanng, ts hereby ad opted as th e hu dge 1 for 1hc Li11lc !on/Englewood \V as tcwa tcr Trc:atm cm Plant for th e fi scal year 2012 , as fo ll ows : Uttletrm /£11(!/ewomJ Wuslt'H 'Ul er Treatment Pinnt Fund Ba lance -Januar)' I .20 12 Kcv cn ue s Expenditures Fund Ba lance -December .1 1, 20 I 2 s s s s 11 5.674 19,177,265 19.177.2 65 I 15,674 Section 2. Th :-.t the said budget as accepted shall be a pub lic record i11 !:,t. l1 ffi i;<• oi th e Lily Clerk am.I shall be upc n tu publii..: insµc r.::tiun . Sufficit:nt copi cs 1hcrt:uf sh.::111 bi: mad t: ;.1 v..iih1b le fu1 th e use or the Ci ty Co uncil and th e public, i!-r. number of cop ie s In h .;i· w ·r.•·1t:ri h )' the Ci ty Mana ge,. lnt roduced 1 re ,1d in ful\1 and pa~scd on firs! reading on the 3rd da)' ot .:,,.: 1. :r , ;n : 1 • Publi ,hcd bv T ill e as a Bill for an Ord inan ce in 1he Ci1 y's official newsp ap er on !he ·11h day 01 Oc1ob cr, 20 11 . Puhli shcd as a Bill for an Ordinance 0 11 <he Ci1 y's officia l websi 1c beginning on <he 51h day of Oc 1ober, 2011 for 1hiny (30) days . Jam es K. 1\/oooward . .\-1ayor AnEST: I, Luuc rishia A. Elli s, City C lerk of lhc Ci 1y of Englewood, Colora do, her eby ccnify 1ha1 lhc above and foregoing is a lrue copy of a Bill for an Ordmance . in1roduced, read tn full, and passed on fi rst reading on 1he 3rd day of October, 20 I I. Loucris hi a A. Eilts 2 • • • • • • COUNCIL COMMUNICATION D ate Agenda Item Subject O ctobe r 3,20 11 11 a \•i Bill For An Ordinance Approprirttti.{3 Funds For The Li1t let0n/Engl ewuod V\laste wa ter Trea tment Plant For Fi ;Ctl l Year :!01 2 -ln l:ialt•<l By I Staff So urc e D epartmenl of Fina nce and <\dministrative Services Fr,1nk Gryg lewi cz, Dire ctor COUNCIL COAL AND P~EVIOUS COUNCIL ACTION City Counci l and si aff bega n th e 2012 budge! process at the Februarv 28, 20 11 Siud y Sess ion . Cuurrcil .ind Sl aff m et aga in to discuss th e 20 12 Budge t at th e August 1, ,\ugust 22 , 2011 S1ud y SP.ss ion s. Finance and Admini strati ve Se rvices p ro vided Council with th e 2012 Propose d Budge\ on August 25 .ind posted rt on th e City's w ebs it e the fo ll o wing d,1\'. A public hear mg re gar d ing the propose d 20 12 Bu dge I was held o n ~ept ember b , 20 I 1. I he 0 1"'Jttng burl ge ts and Mul11 p le Yea r Capital Plan ior all City departments and funds w ere reviewed at the Budget Workshop held September 12 , 20 1 I. RECOMMENDED ACTION Slaff recommend s Council approve th e proposed bi ll fo r an ordinance appropriating funds for fiscal year 2012 for th e Little ton /En gle wood Wastewater Treatment Plant. RAC Kr.ROllND , ANALYS I~, AND ALTER NATIVES IDENTIFIED The Ci ty Council of th e City of Englewood acts as administering authority lo r th e Littl eton /Eng lewoo d Wastewater Tr<.Jtm ent Plant . A part of lh t dutie s includ e adopting bills for ordinances for the 2012 Budge t and Appropriatron Ordinance no l;it er t han thirty days prro r t o the first day of the next fiscal year. FINANCIAL IMP ACT The 2012 liitlelon /Englewood Wastewa ter Trea tm ent Plan l Budget indicates a beginning funds availab le balance of $11 5,674, total so ur ces of fonds of $19,177,265 and total us es uf iumls uf ,1 1 $19, 177.26.5 leav ing the ending funds ,wa ilablc ba!ance at $1 1 5.6i4. The total app roprialion (use of funds) for 2012 is $19,177,265 . LI ST OF ATTACHMENTS Proposed bill fer ordinance ORDINANCE NO SERIES OF 2011 BY AUTl-lORITY COUNCIL BILL NO. 63 NTRODUCED BY COUNCIL MEMBER _____ _ A BILL FOR AN OR.UINANCE Al'l'R OPRIATIN G MONIES FOR THE Ln-rLETON IEJ\GLE WOOD WASTEWATER TREATMENT PLANT PURPOSES TN THE FISCAL YEAR BEGINNING JANUARY I, 2012, AND ENDING DECHIBER 31 , 20 12, CONSTITUTING \Vl-l"-T IS TERMED TIIE ANNUAL APPROPRV\TION BILL FOR THC FIS CAL YEAR 2012 . \VJ·IEREAS. the Cilics of englcwood and Littleton entered inro a contract to builJ, maintain. a nd opern1c a joint w ~,s•ew:1tcr Treatment Plant facility . and WHEREAS , the opcrn ti om, mtluding budgc1 nu11cr 5, o f1t11sjoin1 fac 1hiy arc over seen by 1hc Supervisory Conun.ittec: J nd \VI I ER.EAS, the Ci ty of Englewood opcr.~tcs the Liuleton/Englewood \V astcwatcr Trc:umcnt Plant under the control of the Supervisory Commillcc; on<! \VI I EREAS, the Lilllcton/Eng!ewood Waste,i.·ater Tieatme:ll Pla11t has its .iwn fund for operations and maintenance; and WHEREAS, the Supervisory Comminee ,econunended the su bmiss ion of the following as .·,,e 20 12 appropriations at their meeti ng held 011 September 1;, 20 11 . r--ow. THEREFORE, BE IT ORDALNED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOL LOWS : Secti on I . That purswmt to the Littlcton/Englewocd \\'astcwat cr Treatment Plant ngrccmcnt , th ere be :rnd hereb y is npr'rupriatcd from the revenue deri ved from opcrmio n of th e Li11lcton/Englcwood Wa s.cwatcr Treatment Plant in the Cit I' or i::n~lcwood, Colorado. and from all other sources of rev enue in the Littl eto n1EnglewooJ Wastewater TreJtment >l:rnt Fund including avail a ble fund bal ance during 1hc year bcgin.,ing fanuary I , 2012. and cndini; [\:l.'.c mbcr JI. 2012 , the amounts hereinafter set fo n h for dte o't>jcct and purpose spclificd a.; follows : Total L1ll leto11/Englcwt,0<l Wa slt'V.'alt'r Trt"atment Pl:m1 f-und I Q,177,265 Introd uced, read in full , and passed on firn rcadin~ on the 3rd day of October, 20 11. Pub li shed by Tille as a Bill fo r an Ordinance m the Cil y's offic1al newspap er on th e 7th da y of October , 201 I. • • • • • • Published as a Dill !Or an Ordinance on the City's oftk iul web sit e begmnmg on the 5th d:\y ..,t Ocwber, 2011 fN thiny (30) days . Jame s K . Woodw:1.rd , fvfa yor ATTEST : Loucri slua A. Elli s, Cit y Clerk I, Loucri shi a A. Elli s, C u y Clerk of the Cit y of En gle wood, Co l or acl e, he reby cenify tk,t the ab ove and fo regoing is a true co py o f a Btll for an Ordin cacc, int roduced. read i11 full . a11d p:isscd on fi rst rcadmg o n th e .\rd d ay o f Ocl,lbcr , 2011 . Lo uc rishi , A Ell is • • • COUNCIL COMMUNICATION Date Agenda Item Subj ect October 3, 2011 1 1 a vii Bill Fo r an Ordinance estab lishi ng the 201 1 Mill Levy Collected m 20 1 2 Staff Source Initiated By I Department Of Finance and Administrative Services Frank Gryglewicz, Direc tor COUNCIL GOAL AND PREVIOUS COUNCIL ACTION City Co uncil and sta ff bega n th e 20 1 2 budget proces s al the February 28 , 2011 Study S~ssio n. Counci l and staff rn el again lo rl1sc uss the 2012 Bud ge t at the August 1, August l2 , 20 11 Stud)' Sess ions. rin ance and Ad mini stra ti ve Ser vice s pro vided Co unci l w ith the 201 2 Proµo scd Bud ge t on Augus t 25 anrl pos terl it o n th e Cilv's we bsit e the ioll owing d ay . /\ public hearing regarding th e propo se d 20 1 2 Budge t was held o n September 6, 20 1 I . Th e operatin g burl gets and M ulti ple Year Cap it al Plan io r al l City depa rtment s and fun ds wer e rev iewed at th e Burt ge t vVork shop held September 12 , 20 11 . RECOMMENDED ACTION Staff recommends Counci l apprm-e thi s bi ll for an o rdinan ce establi shin g th e 2011 rni ll li>vy tn hi> co ll wed in 2012 . BACKGROUND, ANALYSIS , AND ALTERNATIVES IDENTIFIED Th e City of f:ng lewood as se sses property tax for th e general operati ons of th e governm ent and for th e Genera l Obli gation Bo nds D eb t Se rvi ce Fund. TABOR rest ricts the City fr o m raisin g the mill le vy w itl,out J vo le uf the ci tizen ,. Tht' Ci ty'> 111ill lc vy has J.,.,en un ch ange d si r -.e 1992 . Th is yea r's Genera l Fund rn ill levy rem ain s 11n chan eerl al 5.RRO mills . ThP 20 11 levy is certifi Pd tn Ara pahoe Cou nty by D ecember 15, 20 1 1 for coll ection in 2012 . FINANCIAL IMPACT Bas ed 0 11 th e as sesse d valuation fo r th e City o f Eng lewood as ce rtified by th e A rap ah o e Coun ty Asses sor, th e estim ated n et asses se d alue of all propertie s in En glewood for 20 11 is $493,4 56,670 co m pa red to $5 I 5,66i,340 fu r 2010 . Th e 20 11 mill for Gener,1 1 Fund u µeraliu11, is 5.880 mills and 1.741 mills fo r th e General Obli ga ti o n Bo nds D eb i Serv ice Fu nrl . ThP lntal mill lev y 1s 7.6 21 for 2011 coll ec ted in 20 12 . Th e to tal amount budgeted for the General Fu nd is $2,880,000 (n e t of uncollec ti ble s, abat em ents , et c.). The am ount budgeted for the General Obligatio n Bonds D ebt Service Fund is S8 50,000 (ne t o f u11coll ~c1ibles , audtements, etc.). A homeowner w ith a $2 00,000 doll ar hom e in Englewood would pa v the fo llo w ing to the Ci t-,, of Engl ewood · Market Va lu e Assessment Rati o Assessed Va lu e Gene ral Operations Mill l.evy Taxes Paid For General f und Operations Market V;iluP. Assess me nt Ratio Ass es~e<.J Vtl lu e Community Center Bond Fund Mill Levy Taxes Paid For General Obligation Bonds Ma rkel Va lue 'lssess rn enl Ra lr o Assessed Value Tota l Mill Le vy Total Taxes raid To City Of Englewood LIST OF ATTACHMENTS Pr oposed bill for an o rdinance $200,000 796% S 15,920 5.880 $'13 ,61 S200.,000 7 .96% I · 'i,920 l .7 41 ::l7,72 5 200,000 7.b21% $1 5,920 8.0 10 $121.33 • • • • • • ORD INANCE NO . .;uui-.s uF 20 11 BY AlJTHO RlTY COUNCIL BILL NO . 59 INTRODUCED BY COUNC IL MEMBER A BU.I.FOR AN O RDI J'\ANC E FIXING THE TA,X LEVY IN MILLS UPON EACH DOLLAR OF THE ASSESS~D VALUATION l)F AI.L TAXABLE PROPERTY 'wTTlllN THE CITY Of ENGLE WOOD. COLO RADO . WHEREAS , it :· •he duty of the Ci ty Council of the City of Englewood , Co lorado, und er th, Englew ood 1-lomc Ruic Chaner and Colorado Re vised S1a1u1es. 10 niikc the annual pwpeny lev y tor City purpose s; and WI IER EAS . th e Citv Co uncil has dulv consider ed th e est imat ed valumion of all the taxable propcn y wtthu ~ the Cu)· and the need s of th e C1 1y und of ca1.:h of said levies and has determined tlwt the h:v1cs as hereinafter set fonh , arc proper and wise : and WHEREAS , the fo llowing levi<' arc pcm,itted under Anick X. Section 20 of the Co lorad o Ccins t11u1i o11 wi:hou1 a vote by the citizens; NOW. THER!:.o·ORE. BE IT ORDAINED BY THE CITY ,~OlJJ\Cll. OF THE CITY OF ENGLEWOO D, COLORADO , AS FOLLOW,. Section l. That there be and hereby is levied for the year of 20 I I, due and pa ya ble as required by sia tute m th,, year 20 12 , a tax of 5.880 ,rulls on tie dollar forthe Genera l Fund of :he City of F.nglcwood, Colorado, and I 741 nulls on lhe dollar for the Genera l Obligation Bond Debi Se"'1ce fund of the Cit y of Englewood, Col orad o. Thm the le\"; hcrcinabovc set fonh shall be le vied upon ,:a ch dollar of the asse ,.,ed va lu atinn of all ta ublc pw pcn y within the co rpor,. iinut s of 1hc Cit y of En glewood , Colorado , and the said le vy sha ll be cenificd by law . Introduced , read ,n full , and pass ed on first rc.•·'ing on the 3rd day of Octc,bcr, 201 1. Publish ed by Tit le as a Bill for an Ordinance in the City's officia l newspapc1 on the 7th day of Oc1obc1, 20 I I . Puhl ished as, Rill for an Ordinance on 1he C ity's official u•cbsllc beginning on lhc 51h day o f Oc1ober, 201 I for thirt y (30) da ys. forncs K. \Voo dw ard. Mayor AITEST: Loucnslua A . ·-''"· Ci ty Cl erk I, Lo ucri shia A Ell is, City Clerk o f tiie Cil )' of Engl ewood. Colorado, hereby ccnify 1hat the abo ve and furc gu in g is u lruc cupy uf a Bill fut un On..linam.:c , i11trod uccd. read in fu ll , and pil s~ed on tirst readm g on the 3rd day 01 · Octo ber. 20 I I. Loucnsh,a A. Elli s • • • • • • COUNCIL COMMUNICATION I Subject: , C OOT Traffi c Safe tv 1\nd Uat e: Octob er .1 , 20 11 Agenda It e m: 11 a vi ii I Enforce m e nt Fundi~g Appli ca ti o n -----------~-------,----~----------------1 Initiated By: I Staff Source: Pc,li ce D epa rtm ent Jeff San c h e 1., D e puty C h it'f COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Ci ty Coun ci l ado pted O rd ln;ince No. 19 in May, 20 11 . auth orizing th e accep tance o ( tr affi c safr)ty an d e niorcem ent gr,111t fu ndin g from th e C ~lo ra do DerH 11 ne nt o f Trans p ort,ll1 o n for th e High Visib ili ty Impair ed Dri ving En fo rcement Camp.,ign, ML ,1cl e Aware nes!> rraining, and 1h e Click it or TiL kd progr,1111. "ECOMMENDED ACTION Th e Po li ce D ep artm ent is reco mm e ndin g tha t Ci ty C ouncil adopt a Bill for an O rd inance auth o rizin g the Englewo od Po lice D epartm ent to appl 1• fo r and acc ept funding from the Co lorado D epartment oi Tran spor t atio n (COOT) ior var io u s projec ts related to tra ifi c safety ed ucati on and e nforcement during cale ndar years 20 I I .,nd 20 I,. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Th e Colorado Depa rtment of Transp ort ation has so li ci ted poli ce departm ent s thro ugho ut the Stat e oi Co lorad o, includin g th e Englewood Po lice Departm ent. 10 p arti cipa te in tr affic safety ed ucati o n and enforce m ent pro grams. COOT oiten give s very little no :,ce when th ey annou nce th eir sai ety campa igns; th erefo re th,s is a co mprehens ive requ est for all projects initidled in 201 I and 20 12. Th e below pro grams were offere d i11 20 11 and w ill li ke ly be offe red aga in i11 20 12 . 1. l li gh 'v isibilit y Impaired Driving (nforcement Ca mpai gn -5440 0 Moto rcycle f\ware ness [raining -$747.19 3. Click it o r Ticke t -$3000 4. Child Pass eng er Sdiety -$ 500 FINANCIAL IMPACT O vertim e cos ts are re imburse d to th e Englewood Po lice Depa rtm ent by COOT. LIST OF ATTACHMENTS Proposed Bill for ,111 Ordinan ce Child Passeng er Sa fety Campa ign Ann o un ceme nt OIUJINANCE NO. SE RI ES OF 201 I BY AU TH ORITY COUNC IL BILL NO. 69 INTRODU CE D BY COUNC IL ~EMBER _____ _ A lllU.FOR !\NORD IN -\NCE AUTIIORIZING AN INTERGOVERNMENTAL AGREEMf:NT R.EGAltDING TH E APPLICATIO,, FOR AND THE ACCEPTA1'CE OF i\ CO LORADO DE PARTMENT OF TPANSPORTATION GRANT AWARDED TO T H E CITY UF ENGLEWOOD FOK THE CHILD PASS lNGl:.K SAl-HY SEAT PR OGRAM A:\I D FO R \' '\KIOUS PR OJECTS REI.A TEIJ TO T!V,FFI C SAFETY EDUCAT ION AND ENFORCEMENT DUR.IN G CALENDAR Y ':ARS 20 1 I AND 2012 . \VH ERE AS . the Co lora do Dcpanrncnt of Tran~pona1ion (f'DOT) ha s c.nlic-ited ci1 y polir.c dcpanmcnt s th ro 11 ghn 111 1hr S1afr: o f Co lorad l•. mduding the:.· Cit y of Englcwcx>d. to pani cipatc in tr.affi .: safety educat ion and enforcement pro grnms : and \VI [ERE AS, COOT o ften gi,·cs li ulc ,w ti~e when they .i:moun~c th c i1 safe ty ca mp;ti~n:-.; amJ \VH ER.E:\S, the pa ssage of thi s r rdinancc will authorize 1he Ci ty of En glew oo d to acccp1 fu nding from the Co lorad o Depo.rtml!nl of T rnnspot1a tion (CUO I) fo r van ous proj ec ts re lated to traffic safety educati on and c:nforcement fo r ::111 project s in.itia ted in 2011 and 20 12 , which include the fo llowing : High Visibility Impaired Dri ·1 ing Enfo rce ment Campai gn . $4,4(]0 Motorcycle Awareness Trainin g -$147 . JC) Click it or Ticket -$3.000 Ch ild Pa sse nger Sa lely . $500; NOW, TH EREFORE , BE IT ORDAIN ED 13Y THE CJn ' COUN c n. OF TII E crry OF ENGLEW OO D. CO LORA:DO, AS FOLLOWS : Sect io n I. ·1 h..: C11 y Council o f th e Cit y of Engle\,•1..1 od. C0k,r;1<l o hereby auth or izes the acccp1:incl! of the CL,lor.1do Department ofTra nspon ,11on Gran t awa rde d to thr Cny of Englewood fo r fundin g of \'ariou s proje cts rela ted 10 trnffic safe ty edrn.:nti c n and cnforccmc11 1 du rin g ca lendar years 20 I I and 20 I 2. Sec tio n 2. The Cit y .' '.anagcr is hcre by authotizl.-d to sib,'T1 said CDOT gra nt s aw:uded IO the Ci 1y c,f Eng lewood fo r and on behalf of th e Cit y of Engh ·wood. Co lora do for 1h c cale ndar yc.tr s 2011 .•· ,t ~012 ln.roduced , read m fu ll , a nd pa ssed on firs 1 rcadrn g on the 3"' da y or u,·w bcr. 201 1. • • hblishcd by Tit le as a Bill for an Ordinance in the Ci1y·s official new spaper on the 7"' da y of • Oc 1obcr, 101 I. • • • Publi shed as a Bill for an Ordinance on 1hr Ci 1y's o ffi cial websi1e begirn,ing on the 5th day of October, 20 1 I for thin y (30) day s. James K. Woo dward , Mayor ATTEs·1. Loucr is hia A. Elli s. Ci ty Clerk I, Loucri shia i\, Ell is. City Clerk of th e Ci1, d Eng le wood. Colorad0, he reby ce rtify that the above and foregoing is a true copy of a Bill fo; an Ordinance, introduced . read m fdl, nnd pa ssed on fir s, reading on the 3"' da y of October, 20 1 I . Lo ucn sh ia A. Ell is • • • COUNCIL COMMUNICATION Date Agenda Item Subjec1: Octo ber 3, 20 11 11 a ix Intergovernme nt al Agreements between the Ci ty and Arapahoe Co unty INITIATED BY: STAFF SOURCE: (omm11ni ty D evPlnpmPnt Dept. l i'>net Grimmett, Housi ng Finance SpPci.i lis t COUNCIL GO-'IL AND PREVIOUS COUNCIL ACTION Co un cil pas ·,e.i O rdi n,m ce No. 22, Se ries oi 2009 relating to th e participa ti o n in th e Urban County Enti tl enw:1t :>r e.gram !O r CDBG and HO ME fu nds for fisca l year!i 2010 thr oueh 20 12; and also passe d Resc.1 t1 ,1 n No . 79 , Seri es o i 20 I O supportin g th e submission of appli cations for 20 11 CDBG fun di ng. RECOMMENDED ACTION Approve a Bill fe r an O rdi nd nce auth ori zing th e exec ut ion of h'vO Int ergove rnm ental Subgrantee Agr~P.mP.nt~ hE!:twePn th P Arapahoe B,"'>.ud ,:>f Coun ty Commissio ners crnd th e City oi Englewood for th e 20 11 A rapah oe r.ounty Community D ev elopment Block Grant Prog:am. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The Fede ral Community Develop men t Block Gra nt (CDB Gi Program provides grants to units oi loc,11 go vern ment and urban counties to me et housing and co mm unit)• development needs. lh e obje cti ve o i th e Program is achieved throu gh projects develo ped by th e loca l gove rnmen t that are design ed to giv e priority to tlcose activities that benefit low• and moderate-income families. Funds Jr e Jllrn ... .iteJ Uy ~tdtut u r~ f,m11uld l o t:d<..h tn till~rncnt di .!ii . ,'\ra.pah:.,t-Count y i~ ,111 c1µµroved entitlem ent .1r ea . Th e gran , funds are di stributed by A rapahoe Co un ty to eac h part ici pat in g c it y w it hin th e co unty. For F\'20 11 fun ds were approved to support th e following projec ts $0 for 11-r-. EnP rgy EffiriPn t Engl ewnod (F1) prnjrr-t tn providr m .t lching gr;in t,; In fo urt ee n low to :nod erate incom e horn ~ow ners for energy efficien cy 1nl erio r and ex terior home i·n;:>rovern en1 s; and , fo r th e H ous in g Rehab;litat:o n projec t to prov id e low int erest loans and/•;r gr·"" to incom e eli gibl e hom ro wncrs fo r hca hh and s.ifcty rel ated home impro ve ments usin g Pr ogram Income rece,ved previously tor th e pr ojec t. An ad di 11 o nal $25,000 o i 1he Cily's allo cau o n 01 CDBG fund s was approved by Arapahoe Coun ty to su pport 1h e Ho use of Ho pe Slaffing projec t. It was requ ested 1hat Arapahoe County conlract dire cll y wilh Fam il y Tr ee io, lh e •dn1111i slr ati o n o i lh e projec t FINANCIAL IMPACT Tht• ~x 1st ing emplo yees in Cornrnuni r Develo pment are ava ilable 10 administer the proje c ts and th eir sa laries and be nefits ar e part o i th ... ~ C ity's contnbu11 0 11 . ·1 he City w ill ut1h ze a porll on of the CDBG iun ding from th e E3 Proj ec l lesl 1,1 C,0001 to parlially offs e1 lh e cos ls of 1hose salaries and benefi1 s. LIST OF .\TTACHMENTS Bill for ar. O rdin ance. • • • • • • ORDINANCE NO . SERIES OF 2011 BY AUTHORITY COUNCIL BILL NO . 70 INTRODUCED BY CO UN C[L MEMBER _____ _ A RH .I FOR AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTIO N OF TWO INTERGOVERNM ENTAL SlfBGRANT EE AGREEMENTS FO R 201 I CO 'vfMUNlTY DEVE LO PMENT BLOCK GRA"I T (CDBG) BETWEEN TH E ARAPAHOE BOARD OF COUNTY CO MMISSIONERS AND THE C ITY OF ENG LEWOO D, COLOR ADO . WHEREAS , th e Cit y Cotmc ,I ol the City of Engl ewoo d app rove d tl .c exec ut ion of an lnr ercovcmmcnt al Ag reement between th e C i Ly o f Englewood and Arap..:hoe Co unt y by pa ssag e of O rdinan ce No. 22, Series of 2009, cove: mg 1hc Ci1y's parti c ipa tion in 1i1e Arnpahoe Cou!lly CD BG E11t 1tlc1rn:11t P1ug1a111 for fu 11di11g yea rs 2010 thn.Jl 1gh 20 12 ; ;ind WHEREAS . th e Engl ewood Cit y Co uncil passed Resohnion 79. ~cries o f 201 0, su pp orting Housing and Communit y Dev clopmcnl that a111h orized ~ubmj11ing mi ;1ppli cati nn for 20 11 r nR \J fun din g; and WHEREAS , 1he Ener gy Effi c ient Englewood Proj ect ha s bee n categorized as a hou sin g rehabilitation ac tivi ty; and WHEREAS. the Hous ing Rehabilitation P roject has been categorized as a housing rehabilitat i0 n aetivity; NOW, THEREFORE , BE IT ORDAINED BY TH E C ITY CO UNCIL OF THE CITY OF ENGLEWOOD, CO LORADO, THAT: Section I . The Subgrantce Agreement fo r Arapah oe Co unt y Comm unit y Development Block Gra nt Fund s-Su bgrant ::c : Ci ty of En glewood, Project Name : Encrb~ Efficient Englewood (EJ) Project Number : ENHS 11 21, allachcd hereto as Ex hibit A, is hereb y ac cepted and approved by th e Englew oo d C it y Council. Sectio!J.1. The Subgralllcc Agre cmelll for Arapahoe Cou nt y Community Dev elopment Block Gra nt Funds -Subgrant ee: Ci 1y ur Eng k woo<l, Pf(ljcl:t N ame· Housmg Rchabili1.11i on ProJcct Nu mber: ENHS I 122 , allached hereto as Ex hibit 8 , is he reby accepted and approved by th e Englewood C ity Cou ncil. Section 3. The Ma yor is here by authorized 10 sign sa id Agreements fo r and on beha lf of the City of Englewood, Co lorad o. Section 4 . The Cit y :,,.tanager shall be a uth ori zed to furth er ext end th e subgrantee agreements for the Ara pahoe Cu u111 y Cuu1111unjty Dt:\·dvplllC'lll Block Grant Progra m a·, needed . 11111 udui.:i::U, rc,1J in full, and pa ~s t'tl un fir sl rc;aJi ug un the 3rd da y of Octobc1, 2011 . Pub lished by Title as a Bill for an Ordinan ce in 1he Ci1 y·s officia l newspaper on the 1• da y of Octnhcr , 20 I I. Publi sh ed JS a Bill fo1 an Ordinaucc on the City '!i official web site bcb'lnning on the 5th day of Oc tobc,-, 2011 forthiny (30) days . Loucr ishia ,\. Elli s. Cily Cl c,k I, Loucri sh ia A. Ellis, City Cle rk o f the Ci 1y of Englewood, Co lorado, hereb y ce ni fy 1h 01 the above and foregoin g is a true copy of a 13ill for an Ord inanc e, in1rn cbced . rciid in full. and p:i ssed on fir st readmg on 1h e }rd day o f October. 2011 . Lou crishi a A Ell is 2 • • • • • • SUBGRANTEE AGREEM.ENT FOR ARAPAHOE COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS SURGRANTF.E: CITY OF [NGLEWOOD PROJECT NAM~:: ENERGY EFFICIENT ENGLEWOOD (JD) PROJ ECI' NUMBER: ENHS 1121 Thi s Agreement is made by and be tween the Board of County Commissioners of the Co unty of Arap ahoe , Sta te of Colo rado , for Ilic Commun ity Devel opment Block Grant Program in lhe Co mmunit y Reso ur ces Ucparnn,•.nt (ncrc i11aftc, 1cfcrrcd lo as the C, unty) and the City o f Eng lewood (hereinafter referred 10 as the SubGranlr.o) for Ll1c conc uc: of a Community Developme nt Blo ck Grant (CDBG) Proj ect. I. PllRPUSl The primary onjec:ivc of Titl e I of the Housi ng and Co mmuni ty Deve lopm ent Act of 1974, as ame nded , and of the Com muni ty Deve lopment !:!lock Gran t (CDB G) l'ruw a111 u11de1 Ll1i s Title 1s the de velop ment of viable urban co mmuniti es, b v orovidi ng deeenl ho us ing , a su itable living environment and ex panding economic oppo mmi ties , p-,.Jll y fo r '.ow and macerate in come persons . ·111e proj ec t by Ll,c Sub Gran tec known us Ll1e Energy Efficient Englewoorl (E1) (l'rojecl) has been catenorized as a Housi ng Rehabili tL<lion project and the SubGrantee will maintain documentation with lh e national objective of Low /Moderate Incom e Housin g activities . TI,e SubGrantee may pro c.,erl to in cur cos ls for the ProJ CCt •1po n re ceipt of an offici al "Notice lo Pro ceed" from the County . U. WORK TO BE COMPLETED BY THE SUBGRA.NTEE TI1 c follow ing prov is ions outline the sm pc of Ll 1c work to be completed : The Sub Gran:ee w,lt ut ili ze CDBG funding to provid e 1,,rants to fourt ee n (14 ) low to r,1odcrate income homeowners fo r ene rgy ef:ic iency interior and ex tenor home imp rov em ents . '[11e intent of the project i~ to im prove th e energy efficiency of homes, with a focus on wor k item s that qual ify for icdcrul tux credits or any other sl ale or Jue;•· reba te progra m, in cludin g, hul 1101 lim it ed lo Ene rgy Star fama ccs, wat er heat ers, wind ows, doors, skylight s, insulation , roofing, siding, evaporative coolers, and refri gerato rs. A maximum of SS ,000 will be granted per househo ld and the granl req uires a 20% match from th e homeowner. If the homeowner coes nul ha ve the 1<:quircd match, lh en th e grant will be secured by a rl eclining deed of 1rus1 rccordc,l on th,· prope:1 y that will be for given over a 48 month period. / A . Payment It is expressly agreed and undcrstJod tha t th e total amount to be ?a id by th e County und ·~ ~~is con tract s'ia ll i,ol exc eed $125 ,000 . Drnwdowns for the paymen t of eligible expense, shall be 111ade a~a i11 s1 the l ine item budgets spec i fied in th e P ... JCC I 13udg,~t and in ncco rd :mce wi th pc rfon nan ce criteria established in Section 11-C. ·n,c. parties expressly recognize that the SubGrantcc is lo be paid witl1 CDBG fumls receivc<l f10m the fcdernl guvi:t11111cnl, w1<l thol theubligotion oflhc County to make pa)ment to SubGrantce 1s contmgent upon receipt of such funds. In the event that said funrls, or any part thereof, are, or become, unavailahle , then the County may inunediately tenrnnate or , am end this agreement T o the extent C.R.5. § 29-1-110 is app licable , any financial obligation of the CnJJnty to the SubGran tee beyond the current fi scal year is also contingent up on ndt!(!uate fund s heing a1propriatcd, budgeted and otherwise available. Lpon expiration of this Ab'fccmcnt, as ,dentificd by the deadline in Section II. C. 3. bel ow, the SubGrantcc shall transfer to the County any CDBG funds on hand at th e time of expiration and any accounts receivable attributable to the use of CDBG funds. These tran sferred funds shall revert tu the Cuunty au<l be u1il 1zcd fo r other purpo ses. IJ . Timeline All !'roJcc l actil'itics will be completed, and draw requests submitted , by July 31, 2[!12. ln the event that the rnmpletinr. deadline fal ls on a weekend or holiday, tl1c dearllinc will he considered the work du~ prior to the scheduled completion date. C. Performance Criteria In accordance with the funding application submittc-<l by the SubGrank:e fur the Project, the critc'Jia listed below are to be met during the execution oftl1e Project. I . Quantifiable Goals : The S11bGramee will utilize CDBG funding to provide grant s to fourteen ( 14) low to moderate income homeowners for energy cf!ic ;ency interior and exterior home improvements. The intent of the project is to improve the energy efficiency of homes with a focus on work items that qualify for f'cdcml tax credits or any other state or local rebat e pro grnm, inclu ding , but no t limited to Energy Star fumucc s, ,,ntcr heelers , w111d .1 ws , door;, skylights , insulation , r0 of:ng, siding, evaporative ccolcrs, and refrigerators. Grant funds may be use d to co rrect identified eminent hazards and /or other health and safety issues which are needed to ensure the energy efhci ency of the home . A ma.\imum of' $8,000 will be granted per hou sehold and the i;rant requires a 20% match from the homeowner. If the homeowner does not have the required match, then the grant will be secured by a declining deed of tru st recorded on tl1e property that will be fo rgiven over a 48 month period. An energy audit wi ll be reqsired of eac h home p,ior to the start of constructi on to dete rmi11e the are as o f gr ea test en ergy efficiency need . ·n,e en ergy auriit.s will be paid through dministrative funds. Construction timds will be disbursed to the homeowner as the work itrms mr. co mpleted wi th rei tn bur scmcnt hased rm recc ipls for materials rtnd labor expenses . • • • • • • The SubGrantcc will refer cl ients lo the County's wea:herization program for as sist ance, rathor than prov ide a duplicate serv ice . T nis referral will be do cumented and kepi in the cl ien t fi le . L, c11S cs whe re appliances or sys tems ru-c purch ased o: installed wilh fund, co vered under this gran t. the app lian ces or systems must meet ene rgy star s:andards. All improvements funded under thi s grant are 10 be pcrfom1ed in acconl ancc w,u, applicab le indus try and local r.,des and standards, as well as the Ameri cans with Disabili ties Act. Item , will meet or exceed energy s1a ndard s set forth at www .energystar.gov and or Xcel Energy. The hom eo wn er will be instnicted to meet th ese standards and provide ev iden ce tha t work meets d1cse standard s i.e. La bel off window , contractor's detailed i11 vo ice for Uo ile 11 hot water heater , etc . . All comractors, subcono11ctors and vendors p~id throu gh thi s grant mu st be checked again st the fe deral e,ciudc<I panies li st to ins•irc eligibilit y tu 1ccci vc fcucwl fu11d s. The S11bGrantee is rcs po :,sih le for chec king the li ',I. 2. Co nunw,i ty Im pact: Affordable ho using -stability and housing quality 3. Monthly P e · fon nan cc St an da rd s: Octoher 31, 2011: Outreach and mark eting FF A TA form due Monthl y Draw and Reponin g Due by 20th November 30, 2011 : Outreach an d mark eting Mon thl y Draw and Repu1tin g Due by 20d1 De cemb er 3 1, 2011 Provide services to app rox nnat dy I uniqu e ho useh old Monthly Draw and Report in g Due by 20 th Janua ry 3 1, 20 12 : Provide scrv icc s to approxim ate ly 2 uniq ue household s Mon th ly Draw '"1d Reponing Du e by 20 d1 Febrnary 2 ~, 2012: Prov id e servicl'S to ap proxi matel y 2 u11iq'.1e hotueholcis Monthly Draw and Rcp on ing Due bv 20t h D. March 3 l. 2Qll; Provide se rvices to approxim ate ly 2 unique households Mo nU1 ly Draw and Reporting Due by 20th _6mii J0,20 12: l'rovide servi ces to ap prox imately 2 uniqu e households Monthly Dra w and Reporti ng Due by 20t h Mai'.l1~201_2: Provide servi ce~ to approxim atel y 2 unique hou sehold s Monthly Dra w an d Rep orti ng Due by 20th June JO, 2012: l'rov1 de se 1vi cc; to approxunately 2 unique househo ld s Mo n,h ly Dcaw and Rcp ort ir.g Due by 20th hllul. .... £0.lf: Prov ide services to mee t cumulative grant year goal of 14 ho usehcld,; se rved Momh ly Draw 3Ild Reporting Due Reporting Requirements 1. Project reports w ill be due within twenty days fo llow ing the end of each ca len dar mo nth wllil th e Project is co mple ted . 2. The offi cial annual aud ,t and/or Financial Statements for th e SubGrantee in which both res enu es and expen ditures for the CC,BG Projects described h•,rein are deta iled arc due ann ually . '!be last co mpleted official annu al aud it report a,:;d/o r Financial Stateme nts sha ll be ciuc on May JI, and for four ( 4) years thereafter on May 31. E. L:ibor Standards (Davis-Bacon) Project activitie s do not require compliance with federa l labor standards (Davis-Bacon) as it j_ exe mpt (i .e., pu blic service activity, single fami ly home rche.bili ta tion , purchase of mntcrin 1s, or oth er a.:tiv1t y that has been detc rm,.1ed exempt from fc decal labor standards). F. Lead Ba se d Paint Reg ulation , If the n::t ivity in vo l ves any con::;tru cti on, demoliti on, rehnbi litntion, or nny ac tivit y rcl.1tcd to a bu il din g, an d the b uilding was bt:ilt m I 978 or prior , Lead Based Pa int Laws and Regula ti ons • • apply. RS est ablished in 7.4 CFR rnr1 s 35 ancl 57 1l .608 . If the S11hGrnn 1ce clocs not follow c.n rl • docu 1cn t Lead [3ascd Pa int Laws and Regulation co mpli ance , the Sub Grmicc wi ll no t be cligiole for rcimbu rser:ient. • • ~ The "Protect You r l'amily from Lead :n Your Home" pamph let is to be provirt cd in all ho:ncowners, rega rdles s of age of hous ing . 1/cri:icatmn J fnotifiea ticn :s to be main tained in cl ient file s. G. E111'ironm ·ntal Review Notw ithst an di ng any prov isio n of this Agreement, the parties hereto agree and acknow ledge that this A1:;recmcn t doe s not const itute a co mmi tmen t of funds or site approval, and that such co mm itm ent of funds or approva l may occ ur only upo n sat isfac tory com plet:on of cnvironm cnt a! review an d recci ~l by Arapahoe County of a release o f' fund s from tl1 e U.S. De partment of :;o,;sing and Urban Develo pme nt und er 24 CFR Part 58. Th e pai1i es further agre e that th e provisio n of any funds to th e proj ect is co ndni oncd on Arapahoe Co un ty 's detcmunatio n to proceed witl1 , modify, or ca nc el the project based on the resul ts of a su bs eque nt en virmmcntal rev iew. H. l lniforrt1 Relocation Act (L RA j It has been det cnnin cd thut no uction under the Lmfonn ,Zcl oe uti on 1'.ct (URA) is ncccssury . Ill. RESPONSIBILITIES Of THE S!JBGRANTEE A. Federal CompLiancc T he SubG rantee shall co m ply wi th all applicable fed eral law s, regul at ions and requiremen ts, and all provisions of ·.h e grant agreements received from the U.S. Department of Housing and Urban Devel o pment (HUD ) by the County. These inclu de but are no t li mi ted to com pli ance wi th th e provisions of th e 1-lousing and Co mmunity Development Ac t of 1974 ai1d all ru les, regul ati ons, g..i idclincs w1d ~irCL11~ir s promulgated by the v urious federal deprutm cnts, agencie s, administrati ons and comm issions rch!:ng 10 th e CDBG Program. A lis ti ng of sor.,c of the appli cab le laws and rt:gul ati on s arc as [:i 1:ows : I . 24 CFR Part 570 : 2. 24 Cf R Parts 84 and 85; 3. Titl e VI of th e Civtl Rights Act of 1964; 1. Title VIII of the Civi l Ri gh Ls Act of 1968, S. Section, I 04(b) an d 109 of the I-lous in g and Co mmunity Develo pment Act of 197 1-; 6 . Fair housin g regulations estab li shed in the Fa ir I-lo using Ac~ Public Law 90-28 4, and Ex ecuti ·,e O ruer 11 063 ; 7. Section 504 o f th e Rehabilitatio n Ar;t of 1973 ; 8. Asbes tos gt:idclines estab li,hcd in CPD Not ice 90-44 ; Y. Tile Energy l'olicy an d Co nservat ion Ac t (l'ubli c Law \14-1 (J J J and ·24 CFR Part 39 ; I 0. Equal emp loyment opp ortunity and min crity b us:ness ent erprise ,egulatio:1 s establi shed in 24 Ci-'R pa rt 570.904; 11 . Section 3 of the Ho us ing and Urban Develo pm ent Ac t of 1968 ; 12 . Non ·d i~cri m111a 1ion m emp loyment , esta bli slv:d by Exe cutive Orde r 11246 13. Lea d Ba sed Paint regula :io ns established in 24 CPR Pans 35 and 57 0.608: 14 . Audi t requirements cstd b!ish ec in 0M B C:1Tc ul ar A-133; an d 15 . Cost princ iples establis hed in Ot\-18 Circulars A-87 nnd A-12 2. J (,_ 1.nnfl ict of lnt eresl · (u ) Appli cability. In the procurement oi pro pert y and servi ces by pa-tieipnti ng jurisd icliun , Slat1;; n.:dp ients , and subrecipkn ts , th e w nni ct of interes t prov ision in 24 CFR 85 .36 and 24 C FR 84.4 2, res pec llv ely, ap;,ly. In all ca~cs not governed by 24 CFR 85.36 and 24 CFR 84.42, the provisions of this section app ly. (b) Co nfl ic ts prohibi ted . No persons dc scrcbcd in paragraph (c) o f this sec ti on who cxc1c isc or who hr:vc cxc1cis ni m:y fun ct ions or rcs po11 sil,il itic ~ with rt:spccl lo activities assisted with CDBG funds or who arc in a pos ,t.io n to partici pate in ?. decisi on mak ing process or gain inside mfmma ti on with regard to the,e activiti es , may ohtr1 in :.i finan ci al int eres t or benefit frnm r1 CDBG -assis ted acti vity, or have an intcrc:;t in t.ny contract, su!:ico ntract o:-nb'TCcmcnt with res pect th crcto, or th e proceeds the,~ under , eith er fo r themsel ves or those with whom th ey have family or bus ine ss li es, du rin g th eir tcrurc or fo r one year U1 ereafl.c1. (c) Pcr;ons covered. Th e confl ict o f interes t p:ol'is ior,s of paragraph (b) of this sectio n app ly to any pcr,;on wh o is an c1np loycc , agent, con sult ant, officer ur elected officia l ur app u111lt.A I offiL:ia l uf Lh c pMlicip oti11g juri sL iL:tl on , State rc<.:ipicnl , 1.1r !i Ubrc dpknt wh ,ch are re cei ving CLJl:lU fonds. (d) Excep tions: Thre shold requirer:ients. Upon t~c written rcque,t of th e partic ipat ing jurisdic ti on, HU D may grant an exce ption to the provi s ions of para graph (b) o f thi s scc:ion oa a case-by-case bas is when it dc 1enni nes th at t.h e exct:µtiu11 wiJ serve lo further th e purpose of th e C DB G lnvesbneJt Partnersh ip !'rogra:n and the effective and effic ient ad min istratio n of th e pnrticipat:ng juri sdiction's program or proj r ,-·. An excep!ion may be eon sicierco only after the participating jurisdi ctior. ras ~rovidcd the follow ing: (1) A di sclosure of the nature of the co nfl ict , acco mpanied by an ass uran ce tha t there lrns been pub '.ic di sclosure of lhe con flict and a descripti on of ho-.v th e pu bl ic disclosure wri s mnrle ; ;mrl (2) An opinion o f th e pJJ1icipnting ju:isdic.ti on's o r Sta te rec ipient 's attorney tliat the int erest fo r w~ich the exem pti on is so ught wou ld not viol me Stat e o r lo cal law. {c) Fa ctors 1n he C{)ns idered for exemptio n In rle 1enn ining whether iO grrt nt :! req11e.c:;ted exception aflcr th e ?articipating juri sdi ction }~a s sutisfoctorily met th e requiremen ts o f paragr3p h (d) o f thi s sc cuon, HUD will co nsider the cumc lativc effect o f the fol lowi ng fact ors , where appl icable : (1) Wheth er th e exceptitn ,·,u\ri provirie n signi ficalll cost henefi t or an essent ial degrc, o ( expc11i3e to th e pro1,,rnm or proj ect whi ch wo•,l d otherw ise not be availab le; (2) Wheth er tl w perso n affected is a member of a group or class of low incom e perso n.s int en ded to be th e benefi cil'.ries of th e assisted activ it y nnd the excep ti on \V ill pe nn it such perso!1 to rece ive generally the :.ame :,1teresl5 or be nefi ts as urc lH~i11 g 111ad c avJilab lc ur pro vid ed to the gro up or class 1 • • • • • • (3) Whether the affected person has wiU1drawn fi-om his or her functions .or responsibilities, or the decision making process with respect to the specific assisted activity in question; ( 4) Whether the intere st or benefit was present before the affec ted perso n was in a position as described in paragraph (c) of this sec ti on; (5) Whether undue hard shi p will re;ult ei ther lo the pnrticipalingjurisdiclion or the person affected when weighed against the public interest se rved by avo id ing the prohibited conflict ; and (6) Any othcrrclcvant cons iderations. (t) Owners and Developers. (I ) No owner , developer or sponsor of a project ass isted with CDB G fund s (o r office r, employee, agent, elected or appui11te<l oniciul or consultant uf the ow ner , developer or sponsor) whether private, for -profit or non-profit (including a community housin g development organization (CHDO) when acli11g as tm uw11~t, Jcvcl upcr ur ~purnmr) may occupy a CDBG Massisted affordable housing :mit in a proje ct. This provisio n docs not apply to an individual who receives CDBG fund s to acquire or rehabilitate his or her principal resi dence or to an employee or agen t of the owner or developer of a rental housing project who occupies a hou sing unit as th e project manager or maintenance worker . (2) Exceptions. Upon written request of a housing ow ner or developer, t11 · participating jurisdi ction (or State recipient, if authorized by the Sta te participating jurisdiction) may grant an e.xccption to the pro ·1 isions of paragraph (f) (l) of this section on a case-by-ca,;e basis when it determines th at the exceptio n will serve to further the purpose of the CDBG rrograrn and the effective and efficient administrntion of the owner's or devel oper's CDBG-assisted project. [;1 determining whether to grant a request ed e,:ccplion, the parti cipating jlrisdiction shall consider Uie following factors : (i)Whether the person receiving the benefit is a member of a group or :lass of low-income perso~s intended to be U1c ben eficiaries of the nssistcd ho us in g, and the exception will pem,it such person to re ceive generally th e sa:ne in\erests or benefits as are being made available or provide to tl1e group -,r class; (ii)Wl1l'tl1er the pcrsun has withdrawn from his or her functions or responsibilities, or Loe decis :on makmg process with respect 10 the speci fi c assisted hou sing in question; (iii) Whether tl1e tenan t protection requirements of Sec . 92.253 are hcing obser,e,I ; (iv) Whether the aflinnative marketing requirements of Sec. 92 .351 are being observed and followed; and (v) An y other factor relevan t lo the participating jurisdictio n 's determination, including the timing o f the requested except ion . Additio nal ly , in eccordance with 24 CFR Part 570, no emp ioyee, official, agent or consultant o f the SubGrantee shall exercise any func tion or responsibility in which a co nflict of interest, real or ap parent, would arise . 17. Tne SubG rantce caimot engage in a federall y funded con tract with any entit y registered in the Lists of Pa1ties Exc'uded From Federal Procurement or Nn nprocuremcnt Prof,>ram s. B. Non-Appropriatiuns Chiusc The SuhCi ran tee agrees that it will ir.dude in every con lra ct it enters, which relies upon CDBG monies for funding, a no n-approp riation clause lhat will protect itself, and the Con nly from any liab ili 1y ur responsi bili ty 01 any suit which might result from th e discontinuance of CDBG funding fo r an y reaso n. Beca use thi s SubGrante e Agreem ent invol ves funds from a federa l gran t, to the extent there is a conflic t th e fundi ng prov isio ns of this SubGrnntee Agreement, the federal grant and th e fe deral statut es control rather than the provi sio ns of Section 24 -91 -1 03 .6 , C.R .S. with regard to any public work prujccts. C. Expenditure Restriclions • All CDBG fu nds th at are ap proved by HUD fo r expenditure under the County's grant agre ement , including th ose that are identified for the SubGrantee's Projects and activities, shall be allu catc<l to • the speci fi c projects and activities described and listed in the grant agreements. The allocated fu nds sha ll be used and expended onl y fo r the projects and ~clivillcs fo r which the funds are identi fi ed . IJ. Agreement Changes No projects or aclivit ies , nor the dlllO Unt allocated thcrefo ·e, may he cha nged wilh out appro val by th t: Co un ty an d acceptance of the revised Final Statement and/or Consol idated Plan by HUD, if required . Changes musl be reque sted in writtng and may no. begin until a modification to this Agreement is fully exeeuled. E. Dircd Prujcd S uµc rv isiou ornU Administration The SubGranlcc shall be res ponsible fo r the dir ec t sup ervis ion and 1dmini slra1!011 of it~ respective proj ects or ac tiviti es. 111is ta.<k shall ~e acco mplished thro ugh tl1 e use of th e SubG ranl ee's staff, agency and empl oyees. Th e SubGrarnc e ;ha ll be rcspon;iblc for any injury to persons or dnrnage lo prop erty res ult ing fro m the negl1r;en t acts or errors and omi ssio ns of its staff, agents and emplo yees . Because the SubGrantcc is respon s ibl e for the direct supe rvision and administrat io n of its projec ts or i,c tiv ities, the County shall not be 1:a bl e or respo nsible for co st ov errun s by the SubGrantee on any proj cc1s or a<:tivi ties . TI,e Cu u111 y sha !I have no duty or obli gatio n to pcov itl c any ad ditio nal fon din g to the SubGrantce if its projects r,r activities canno t be completed with the fund s allocated by 1h e County to the Su bGrantee . Ar,y cos t ove nuns sha ll be th e sole respo nsibility of the Su bGrn ntc e. • • • • The SubGrantee agrees U1at all funds allocated to it for approved projects or activities shall be used so le!y for the purp oses approved by tl ,e County . Said funds shall no t be used fo r any non-approved purpo ses . 2. 'Inc SubUran tce agrees '.ha t th ~ funds allocated for any approved projects or activities shall be suffi cient to cr,mp lc te sa irl prnjects or 1ctivities without any adclitior.al· CDBG f·.mding, F, Indemnity To the extent allow ed by law •h e SubG ra ntee shall indemntl)' and hold harmless the Co unty and it s elected and appointed offi ,;a ,s , office rs, empl oyees and agents from and against any and all losses , dam ages , liabilit ies , clai ms, suits, actions or costs, includin g attorneys fees , made , asserted or in curred as a re sult of any dmnai:e or all eged damage to person or prop erty occasioned by the act s or omi ssions of SubGrar:tcc, its officers, employees , agents, contractors o r subcontractors , arising out of or in any way connected "'i lh the Project or the perfonn ance of U,is contract. G . Bonding and Insurance If the SubGrantec's project s invo lve cons truc tion activities, any Co ntract or it uses for sai d act:vi ties shall be rc<Juiret! tu pruv i<le a11u 111aintai·11, w1t il final accep tance by the SubGrantcc of all work by such Co ntractor , th e kinds and minimum amounts of insurance as follow s: I . Co mpreh ensive General Liability : In th e iil:iuun l uf no t less than $1,000,000 combined single limi t. Cov erage to include: a. Premi ses Operations b. Products/Completed Operations c. Rroe ci Form Contractua l Li ahi !i ty cl. Independent Contractors e. Broad Form l'ruperty Damage f Empl oyees as A1 !dition al In sur ed g. Personal Ir ;:.ry h. Arapahoe Cou nty and th e SubGran lee as Additional Named In sur ed 1. Wuivcr of Subrogation 2. Com prehensive Automobile Liability : In the amount of not less th an $1,000,000 w11 1b ined singl e limit for bodily inj ury and property dmnngc . Coverage to include : a. Arapahoe Co unt y an d th e SubGrantee as additional Named In sured b. Waiver of Subrogation F.mplnyers Liability and Wo rkers Compensation: The Ccntractor shall secure and maintain emp loyer's liabili ty and Worker's Compensat ion Ins uran ce that will pro tec t n against any and all claims resulting from injunes to and d~.ath of workers eng aged in work und er an y contract fonderl p11rsu nnt to th is agreeme nt. Coverage to includ e: Wai ve r of Subro gation. 4 . A ll 1dcrcnced in surance policies an d/or certifi ca tes of insuraocz shall be subject to the fo llo wing stipulations : a. Unde,wrilcrs shall ha ve no rightS of recovery subrogation against Arapahoe County or the SubGrantee; il being the intent of the parties that the insurance policies so effected shall protect th e panics l:J JC 1 ,c pri mary coverage for any and all losses covered by U1 e dcscri bed msurwce. b . Th e cla use cnti tlerl "Other In surance Prr vi s iors" co11taincd in any policy incl uding Ara pahoe County ns on ndditi on ,1 nc,mcd '11su red shall no t apply to Arapahoe Cou nty, or tl1e SubGrantce. c. 111 e in suran ce co mpani es issuing ti1c policy 1r policies shall have no recours e against Arapahoe County, or the SubGrantee for payment of any premium s <luc; or fo r any a.ssess1nen ts u11 der m1y form of any po licy. d. Any and all dedu:tihl es co ntai ned in an y :nsurance poli cy sha ll be assumed by and 01 th e sole risk oft he r.oniractor . • 5. Certificate o f tnsuw.ce: The Conuactor shall not commence work under any contract funded pursuant to this Agreement unti l he has submitted to th e SubGrantee, received approval :hereof, certificates of insurance showing that he has complied with th e foreg oing insuran ce requirements. The SubGrantcc sh all also • submit a copy o fU1 e Co ntr2ctor's certificates of insurance to the Cou:ny. 6. Notwithstanding the provisions contained in thi s paragraph (G) set fo rth hereinabove , the County reserves the right to modify o: wa ive said provis io ns fur proj ects or ac tivit ies for whi ch these provisions would prove prohibitive. The SubGrantee understands, how ever, th a1 th e dec ision ·.o wai ve or m odify th ose provisions is fu ily within u,~ tli scretion of th e County. ln acco rdanc.e w ith 24 C FR parts 84 nn rl SS , the fo ll owing bond ing r::quircmentS shall apply lo all p rojects exceeding the sirrplificd acq ui si tion thresho ld (currently$ I 00,000): 1. A bid guan n:ce from each bidd er equi va le nt to 5% of the bi d pri ce; 2. A perfomiance bond on the p:irt of th e c.on tractor fo r 100% o f the con uact pri ce , and 3. A payment bond on the part of the contractor for 100'¾ uftl1e co ntract price H. Rcco nls The SubGrantee shall maintain a rom pl ctc se t o f books and reccrd s do cumentin g its use o f CDBG fu nris and its ,a1p e 1v ision and atl mi ni stratinn of lh c Project. Reco rd s are 10 incl ude documentation verifyi ng Project c li b~bility and nnt ionnl objective compliance, as well as fi nancial and oth er adm in is tranve aspects invo lved in pcrfonniog th e Project. 111c SubGrantee shall proviu e full access to these books and re cords to the County. th e Secretary of HUD or hi s design ee, the Onicc of Inspector Genera l, and the Genera l Accounting Office so that comp liance wi th Fc.d e ra l law s an d regu lat io ns m ay be confin11ed. TI ·e SubGrantce fu rt'1e, agrees to provide to th e Coun ty up on request, a co p y o f any aud it repo rt s pertainm g to the Su bGra ntee's f:nanc ial operation s duri ng the • • • • term of this Agrce:nent . All records pertaining to the Project are to be maintained for a minimum of five vcars fo llowing clm e-out of the Project. I. Reporting The SubGrant ee sha ll file all rep orts and other infonnation necessary to comply wit:, applicable Federal laws and regulatio:i s as required by the County and HUD. Thi s shall include providing lo th e Cou nty th e infon:natio n necessary to co mplete annual Perfonn ance Reports in a timely fashion . J . Timeliness The SubGranwe shall co mply with the monthly perfonnancc standard s established in Section ll-C of th is Agrccmcn'.. ·11,e SubGrantee understands that failure lo comply wi th the esta bli shed standards may lead lo a cancellation of the l'roject and a loss of all une><pended funds . K. r~cirnhurscmcn t for F.xpenscs 17,e SubG caut ec agree s that befo re the County can distribute any CDI3G funds lo it, the SubGrantee must sub mit to the Coun ty's Housing and Community Development Services Division documentation in the fo rm required by tha t Division which pro?erly and fully identifies the amount which the SubGrantec is requesting at that time. The .County shall have ten (10) working days to review the request. Upon approval of the requ est, the Coualy will distribu te the requested funds to th e SubG ranlee as soon as possib le. L. Prugram Income All prO b'faJn income directly derived from the Arapal:oe Cow,ty Co,rununity Development Block Grant Program received by the SubGrantee will be retamcd by the SubUrantec and will be dispersc<l for 1ls approved CDBG Projec t activities befo re additi ~na l CDBG funds are requested from th e Co tmty . Follow ing completion of the SubGrantee's Arapahoe County CDBG Project s, all program income directly gcncruted from the use of CD3G funds will be remi tted lo ihe County. M . Re:il Property Real prop erty acqu ired in whole or in part witl1 CDBG fund s sha ll be ut ilized in accordance with th e scope and goal s idcutificJ in Sectio ns I and II of this Agreement. Should the pro perty in question be sold c oth e:wise disposed of, or the app roved property usage di scontinued, the SubG rantee sh all 2dhere lo th e rixiuiremcnts of 24 CFR Part s 84 or 85 (as applicab le) regardin g the use and d1 ,pos11ion of' real pro perty. N. Stale and County Law Compliance All respon sibi lities of th e SubGrantee enume rated hc rc,n shall be subject to applicable Stale st:1 n1t es rmd Co umy ordina nces, rcs ol11 1ion s, m ies, ;i,nrl reg11!:tti ons O. Suhcontracls If subcontra cts are used on th e Proj ect, the Su bGrantee agrees tha t the provision, of thi s Agreement sr.all apply to any subco~tract. I', Su .spension or Termination Th is A~eemcnt :n ay be immediately suspe nded or terminated U?Oll wri tten notificatio n from th e CoUJ,t)' if the SubGrantee ru ate rially fa ils to co mpl y wi th any term of th is Agreeme nt. llri s Agr ee ment may also be tennmatcd for convenience by mutual agree ment of tl,c Coun ty and th e Sub Grantee . Q. ~, the e ven t th at the Unit of Genera l Lo ca l Government shou ld withdra w the Cou nty's "Urb;u1 Count y" designat ion , LIB S Agreemen t sh al l terminate as of th e ten111 Mtion date of th e Co unt y's CDBG grant Agreement with HUD . R. The Sul,Gtai ll ee certifies U,at to th o best of its know ledge and beli ef: • I . No Federal appro pri ated funds hav e been paid or will be paid , by or on beh al f of it, to ai,y person for influen cing or attempting to influence an officer or emp lc,yee of any agency, a Member o f Congress, an officer o r c..·mploye~ of Congrc:>s, or an • employee of a Mem:>er of Congress in connection w1tl1 the awarding of a:,y Federal co ntract, th e making of any Federal grant, the making of any Federa l loan, the entering into of any cooperative agreement, and the extensi on, co ntinuation, n:11ewul 1 amendment, or modi fi c.at..io n of any Federal co nt iacl: grant1 Joun, or cooperative agreement ; and , 2. If any funds other tl1an Feder al appro priated fun ds ha ve been pa id or will be paid to any perso n fo r tnOut11 ci ng vr allc:mµliug to i11flue11ce rm ofTicc:r o r c:111µloyee of any ag ency, a Memb er of Co ngress, an officer or em pl oyee of Congress, or an employee of a Member of Co~gress in co nnecti on with this Federal contrac t, grai1t, loan , or coo pcratr ve agre ement, it wrll comp let e and submi t Standard Form-L L, "Disc losu ,e Fon u lu Rt:port Lol>Uyi 11g,1" iu acwr<l an cc with its i11 stnH;:iu11 s. S. llis:i llowan ci, If it is determined by HUD or other federal agen cy th at th e ex pend iture, in who le or in part, for th e SubG rantee's froject o r activity was improper, in ap propria te o; b eligib le fo r reimbursement, then the SuhGranl ee shall reimhu rse th e Counly to the fu ll ex tent of th e d'sa ll owanc:e T. Ver-iOcatlon of Lawful Prese nc e Toe SubGra nt ec shall be re.s ponsih!c for ens.1 rin g co mp liance wi th C R.S . Sec ti on 24-76 .5-1 03 by • vc,ifying th e lawfu l pr ese nce of nil pe rsons eighteen years of ngc or older who oppl y for any bcne.li ts functed in who le or in par, by the gran: funds that are the su bject of this Agreement. • • • SubGrautec shall velify lawful presence in the mamicr required by the stalulc, w,d ,hall provide proof of compliance upon the request of the County. IV. RESPONSIBILITIES OF THE COUNTY A. Aclminislrntivc Control The Parties recognize and undcr;trJ1d tlial the County will be the govcnunental entity required to e,c~ulc all grwll agreements received from IIUD pursuant to the County's requests for CDBG funds . Accordingly, the SubGrW'll~c agrees that as 10 its proje;ts or activities perfonned or conducted under any CDBG agreement, the Co unt y shall have tl1e necessary admin ,s trativc cor,trol required to meet HUD requirements . R. Performance and Compliance Monitoring The County's admin is trative obligations lo U1c SubGranicc pursuimt to puragrnph A above shall be limited to tl1c perfonnancc ol the adrninislrntivc tasks necessary to mu.kc CDBG fund s avai lable lo the SuhGrantcc and to provide Housing and Community Development Services staff whose job it will be to monitor tlie various projects funded with CDBG monies lo monitor compliance with applicable Federal laws and regula tions . C. Repor·ting lo I-JUD 'fhe County wi ll :ic responsible for seeing U1a1 ail necessary reports and mfonnation required of the Cuu1,ty w·e fi leJ with HUD w1d otl1er applicable l'ederal agencies in a timely fashion. V, EXTENT OF THE AGREEMENT Thi s agreement, including w1y <lucurncnts ltlached as exhibits wh ich arc hereby incorporated herein by refe rence , reprcsc:its the entire nnrl integrnlcd agreemem be tween the Co unty, an d SubGrantcc and supersedes all prior negotiations, representations or agreements, eithL'T writtm or oral. Any amendments to this agreemc.ll must be in writing und sit,'llcd hy both th e County, and SubGrwllcc. If ,my portion of thi s agreement is fuun<l by a cuuit uf' C<.1rnpclc11t jnrisd icti o:i lo be void and/or unenforceabl e, it is the intent o f the parti es 1ha1 the remain inc po,1i ons of 1hi s agreement shall be of full force and effe ct. \'I. NUTICF.S Notices lo be prcvidcd under thi s Agreement shall be t,~vcn in wdting 2n d citl1er de livered by hand or deposited in the UCJitcd Slates mail witl1 sufficie nt postage to the addresses set forth: To the County : Arapahoe County Altorncy 5334 S. Prince Street Littleton, CO 80 166 and Arapahoe Cou nt y I-lousin g and Community Devc lo pmcm Servi ces 1690 W. Littl eton Bl vd., #300 Littleton, CO 80 I 20-2069 To the SubGrantee : City of Eng lewoo d I 000 Englewo od Parkwa y l:.ng lcwooct, CO 8011 U • • • In Wi tne ss Whe1oof, the Part ,cs have c au sed thi s Agreement to be dul y executed th is ______ day of _____________ , 2011. SubGrantc e: City of Englew ood S,gnatu rc ,James K. Wo odward Title Board of County Commissioners Arapahoe County , Colorado Don Klemm e on behalf of the Board ofC01mty Commissioners Pursuant to Re so luti on II i IO 143 • PR OJECT BU DG ET COLUMN A COLUMN B COLUMNC COLUMND l 'rnjt'CI ACll\11t1r1 u 1,n1n1cdT111 nl O~IM COUG Fu nds Ot11 r : t'und, Co mmlttclt 11p,m ry h r 1ml' i1r1111 A[th11 y Pmi:ct aLl :mn1s tr:11 1011, mch1dmg }44 ,2.UU S IJ,Wll SJl,ZOO p:r..anncl cous, lclld b11.~od P11i n1 ICSCill &toSI S,Pnd (:.nc,r,y AUl111 COSCi G1,111L~ rv1 G,CI&)' !Zffi ci cr,,.y $1(0,000 SI :1,000 s:~.oou • TOTJ\1_; SIB4,l00 Sl 1S,0OO S!i1,21JO • • • • ENERGY EFFICIENT ENGLEWOOD (E1) Program Guidelines I. rurpn s,i Th e iri ten l of th e pro j e ct is to improve 1h e ene rgy and wa ter effi cie ,cy o f o wner-occupied Eng le w o~d ho mes with a focu s on ilem s tha : ar e F.n er gy Sta r ra led and/or qu alif)' for fed eral tax cred 1Is or any 0I her slate or loca l re bale pro grams if ava ila ble, in clud ing but no I !un ited lo app lia nc es, fu rnJ ces. wa te r hea ters, w indows, doors, sky li gh ts, insulation, roofi ng, ev,'lporative co o le rs, insu ,aled sid ng, elc . Grant fu nds ma y be used 10 co rre ct iden l ifi d erni nefll ·1:,zard s and/o r olher health and sa lely issues whi ch are needed lo ensure th e e ne·gy effic ,en ,y o f !h e home. A maxi mum of $8,0 C0 is granled pe r hous ehold and reqcir es a 20% rnal h fr o m th e homeowner. If lh e ho meowner does 110 1 ha ve th e required matc h, th en lhe uran l w ill be secured by a decli ning Ll eed of Tru st record ed o n l he pro perty wh ich w il l be fo rgive n n vcr a 4 8 -n,onth pP ri orl . II. Pro cedure s 1. Lett er with appli cati on and AHi rl avi t of Rr.sidp nry mal Pd to hnrnPn wnr-r re<1 ue ~1ing bllo w ing do wm entati on: • lnr:,rn e vp,rifi r r1tion for ;i ll hni1t;Ph old me m oe rs ovr>r 18 (e e two curr ['n t Wdge !.tub s, curr ent I 0 40 hcome Tax form s , awa rd lellers fr om So cia l ecurily, VA, Wo rk er's ocn pc ns aII on, 55 1, O AP , etc.) • Bank slal emenls fot !he prev ious l w o months. • Deed of Tru st, Warranty Dee d, Quit C laim Deed sho win g cu rr en t m ,v nc rshi p • C ur re ni hom eown er1s ins ur an ce poli cy showing cove rage • Cu rr en t p rop er ly tax sl ater 11 enl fr om Arapa hoe Counly • D i\.orce p ap ers verifying th e amo unt of chil d supprn t u I a ll 111u11 y lH:i11 g 1ecc ivet! (if app li cab le) 2. Sc hed ul e i1 1te1vi e w witl1 /1u1 11c:uv,·111:1. 3. A l inl erview o blain sign ed ap plicauo ,, Affi dav,I of Resi dency, a11cl d river's license fo r all pe1so ns 18 a11U oh..l t r livi11 g i11 th ~ hu r11e. P1u,1itlc hu 111 euwner w ilh "Renova le Right l mpor lant Lead Ha za rd lnfo r malion " and o btain homeowner sign atw e Ih aI bookle t w as received. If a matc h is requ ire d an d homeo w ner does 110 1 hav e f,n ds fo t !he m at ch , uff er lr u 111 euw11e r a cJeclini11g DeecJ uf Tr usl reco rd ed on the pr o perly whi c h w il l be for giv en over a t.8-mon th pe ri od. If a decl ini ng Deed c f Tru st is re co ,ded again st th e properl y, ap plic ant shall be in structed to return an y received rebalc s 10 lhe Cily o f En glew oo d . Reb ,0 1e fund s , ece ived by th e Cil \ of l·nglewoo d shall be Pro gram Inco m e. 4. Once in co m e e ligibility is determ ined , mail homeowne1 h::tte 1 idur 111ine !lit•m of accep l an ce inlo be program. Dir ec l 1he m 10 oblain Xc el F.nergy l.ll owcr U oo r Aucli l Audit may be re imbursed lo hom eowner o r pa,d direct ly to Xcel. Xcel im o ice showh11 audit is required fo r direct pa yme nt. Xce l invo ice sh owin g audil and proof of p,1yrnrn 1 hy homPowner is rPqui re ci for rPimh11r!-iing hnm r>nwnp:, 5. Con ta c t Arnpahoc C ounty \Nca thcrization to dctc~rn in c ii r1pp hc,1nt h~s rccc 1v1;d pre v io us weatheriza lion se 1vic es and item s correct ed. If elig ilJl e, ·c fer :.1 11pli c .. rn1 10 /,rapaho e Counly \lliea1he ri za1io n progr am. 6 . Con d u ct -~nvironmenta l assessmen t. 7. Ene rgy Audit is use d as J gcn crJI guide fo r wo rk lo be co mplelcd 10 m,,ke the hoi-,c more energy 11nd wa ter e fficient. 8. If an i ss u e is discovered thal need s to be ·eK 1e d prio r to prn v1cl 1ng t 11 erlly fll icic nr y se rvices , such as bu1 no t li mi ted lo, elec trica' haza rds or pl umbing or roo f lea ks, fc1ntls ma y be used to co rr ect th e is sue before proceed ing wi th approved w nrk i1 ~r11 s. • 9. Horn cow:1c r selects compariy/individual to conduc t wo rk or p11 r..._h,1sc n1a teti,1!s. • Cu111µd11y 11d111e c.u 1U/ur individual name is mat ched ag ai nst the Fedcritl Excl ud ed P,-u ty Lisi Sys tem to insur e eligibility to receive federa l fund s. J'hi s is co mple ted before any wock begin;. Once cleared th e homeowner is rn strncted to proceed and to ens ure appropriate pero1its are ohtaine ri. if req 11irerl , hy th e FnEl ewoocl Buildi n[l ;111 d Safe ty Divi sion. 10. Paym e nl ma y b e made either dire ctly 10 homeown er, up on re ceip t oi paid 1n vo icc1, or p;iid direclly to comp;iny/individual. Reimburs ement is 80 % o f th e l ota l invoice when a 20% match is requ ir ed . Copi es of checks anc in voices are placed in fil e. 11 . lt pn1~ wi ll lrt PP I nr Pxre:-Pd en eq~y st,1nd ards se l for th al w,.\1w C.!)~-~'.l~~. 12. U po n co mpletio n o i all work, !ina l lea d b ased c ;eara nce te st is p er fonn ed by ;i l.c ,'.ld Bd~eu Pdi 11\ C~r lifi l.!J LU lllrdclo r • • • • Lead-Based Paint Pol icy Applican ts with properties constructed within the City of Englewood ~rior 10 1978 will receive the booklet "Renovate Rlc ht". This boo klet detail s Lead -B ased paint hazards and what to expect from their contractor. Al the tac• of the booklet is a confi rmation signature page that the appl ica nt must sign stating :hat they have rece ived e copy of the booklet. This signature ;,a ge will be re tai ned in each applicant's file . The Housing Construction Specialist IHCS) will perform a lead-based paint eva luation pr,r · .0 any work starting . If lead-basP ri paint i,;,s11c s ;1re found, the HCS will determine the required actio ns and est imate cost s to determine whether the project is suitable ior rehab ilita tion with in the constraints of the Program . This is requi re d through the HUD regulations found in ,4 CFR Part 35 . All fed eral and stal e laws must be. iollowed, All documents pertain ing 10 the ev aluat io n, te sti ng results and assessments will be retained in the applicant's file . Language on application : LEAD -BASE PAINT Contra ct or certifies th,l! only lead -free paint will be used . If 11 is determined that lead-base paint exists in a hazardous form or location, Contractor/Owner must cove r all areas involved with a lead -free paint. LEAD SAFE WORK PRACTICES On all work Items flagged as "Interim Controls" or as requiring 'lead safe work practices", wori<ers must use lead safe work practices per 24CFR 35 .13S0 . These practices are represe nted In the "Lead Safet1• Field Gulde" (Lead Paint Safety: A Field Guide for Painting, Home Maintenance, and Renovation Work) published by HUD-1779-LHC, March 2001 or any HUD -approved Lead Safe Work Practi ces class. Work di sturbing lecJd ·based pain t is no t considerr.·d complete until clearance, if required, is achieved . INTERIM CONTROLS All per so ns carryinc ou t activities fla gg ed as ''in ter ,m Co ntrols" 01 as lt!Quired "lead s.ifc work prc1 ctices " must either be supervised by an EPA ab atement supervisor or provide proof of completion of HUD· approved wo rk er trainins cour5c in le.id 5ilfc work pract ices prior to start of work. Attachment "C " To Sub-Rec1p1ent Agreement between Arapahoe County Go vernme nt And City vf Englewood Project Number ENHS 11 21 The Federal Fur.ding Accountability and Transparency Act (FFATA) requir es th e Office of Mm1ager.1cnt and Budge : (0MB) to maintain a single , searchable website th at contains infonnat1on on all Fe<leral spending awards . As part of this , Arapahoe County Hou si ng and Community Development is requi rin g all agencies that me et the fo ll ow ing thre shold s to rep ort : DUNS Number (required regardless of the size of agency or ,ward) _____ _ If yo ur agency or organization : l ) h ad a gross income . fr om all sources, over S300,000 in Agency 's previous tax year. or 2) your agency or organizati on receives more th an 80% of am,ual gross revenues from th e Federal government and those revenue s are greater th an $25 million annually. and 3) Your agency or organization is rece iv ing an award ofS25,000 or more . nnd • 4) co mpen sa tion informati on of your fiv e top senior execut ives is not avai lable to the • general ruhlic; lhcn you must provide the total compensation and names of your top five executives below. I) N•me.pltucprint Annual Salary 2) ------N1mt,ple1serrln1 Annual Salary 3) Na mc ,plc.ur.prinl Annu1IS1larJ 4) N~mc, plc.uc prin l Ann1111ISulny 5) Namc,plc.ucprinl Annual Sa lary D Please check this box if you do not meet any of !he thresholds noted above. I ce.r1ih' tilat tbt mfo rmalion ,cpor1td i,, rln'sforw is in campf1attct wir/1 the Faist Clain11 Act {U.S. Codt Co lltrtion, t,1lt JI , Subr!tfc I ll, Cltaprrr j7, Subrl,aptrr !II§ J 1)9), I 1mders1i:uul t/101 a11J•puson 1111101r,,.,.,.,;,.,1y mall r:111/11t.u or /rovdufent clu1m Jo, P'J'm tml 11r approt111I, may k li,ble lo tlit U11//td Slatts Gt've.rnmwt fo r a d..,j / p,nalty of 1101 /uJ tl1an SJ,000 ar.d nJt mare than Sl fJ,000 plus tllru (J) timu tlit a1t1011n , of dnma£t'S whldr tlu: G3vcmm c1Jt sustains. Signature: _______________ _ Date: ------------- Title: __________________ _ • • SUBGRANTEE AGREEMENT FOR ARAPAHOE COUNTY COMMliNlTY DEVELOPMENT BLOCK GRANT FUNDS SUBGRANTEE: CITY OF ENGLEWOOD PRO,JECT NAME: HOUSCNG REllABILIT/\TION PROJF.C.1 NUMBER: ENHS 11!2 ·111,s A!'.Jceme~t is made by and between the Board of County Comm :ssi oners of the County of Napa:toc, State of Colorado , for the Community Develo pment Block Grant Progra m in the Community Resources Deprutmcnt (h-,rcinafler referred lo as the County) and the City of Englewood (hereinafter referred lo ;,.s the Su',Grantee) for the conduct of a Community Development l:llo ck Grant (COBO) Project. I. PURPOSE 111e primary objective of Title I of the Housing an d Con ~mmity Development Act of l 9i4, as amended , and of t'lc Community Developmcr.t Block Grant (CDBG) Program un der Uu s Title is the development of viable urban communities, by providing decent hous in g, a sui table living environment and ~tpanding economic opportunities, pri~c1pally for low ,md moderate incom e persons . • The project by the Sub Grantee known as the Housing Rehabilitation Project (Project) has been catcgo~,c<l as a Single Family Housing Rehabilitati on proj ec t and the Sub Gran tee wi ll mainta in documentation with the national object:ve of Low,Moderate inc.,mc Housing activities . • The SubGrantee pre viously received CDBG funds for the Project l!lld is now receiving Program ln co me from the Project. The County agrees to allow SubGrante c to co ntinue to use the Program In come received for the co ntinuation of the Housing Rehabilitation Project. II. WORK TO BE CO!\f'i'LETED BY THE SUBGRANTF.E T he fnl\owi ng p ro visi ons outl in e the scope o f the work to be compicwd: ·n,c Sub Gra nt ec will use Pro b,ram Income to provide low ,nterest loan s and/or grants lo income eiigiblc homeowners for health and safoty re\nt ed home improvements . ·1 ypical imp covcmcnts ma y incl ud e (bu 1 arc not necess arily limit ed to) plumbing. electr ic al sys tems , roofs, and HY AC work. It is c~µress \y agreed and und erstood tha t th e tota l amount to he paid by the County under this contract shall not ex ceed $0.00 Payme,1 of ehgible expe nses shall be m ade against the line item budgets spcci fit:d in the Projec1 Budget and in acco rdance with 1,crfonnan ce criteria establ ished in Section 11 -C. -n,e partie s expre ss ly recogn ize that the SubG rar :ee is to reuse Progr am ~,come funds generated from previous years CDBG rehab lodll activ iti es, and that it is at the discreti on of the Co unty to allow reuse. In add it ion, reuse is con:ingent up on receipt o f such funds . In tl1e event that said funds, or any pan thereof, a:e, or become, unavnilnbl•, tl,c n the Count y may 11nmediately tenninate or ame110 thi s agreement. To the extent C.R.S . s 29-1-1 IO is applic,hle, any financial ubl iga tio11 of the County lo the Su'J Grantce bcyun<l the current fi scal year i, alsu contingent upon adequate funds being appropriated , budgeted und o therw:se 2vailable. B. Timelinc All Pmject act iviti e.s will h e eompl et ccl by Apri l :10, 2012 nnl r.ss thi s Aweem ent is rnodi.ied hy muru,I agreement of the County and SubGranlee. C. Performance Criteria In accordance with the :uncl ing applicati on subm it ted by the SubGrantee for the Project, th e crite:-ia li sted below rue lo be met duriHg th e executi on o flhe Project. I . Quantifiable Goals: • 'foe SubGrantcc will provide four or more hom e improvement loans or grants to income eligible Englewood ho,,ieowners. All improvem ents funded und e, this grant are to be • perfonned in compliance with applicable local or industry codes and standards . 2. Community Impact: Afforda bl e hous ing-sta bility and housing qual!ty 3 . Quarterly Perfonnance Stanciard s: ~lctn ~er JO 2 01 1: Market program, interview poten tial cli ents Octouc, 31..]m.L Provide o ne (I) rehabi!t1at 1on loan/grant Montl1Iy Dray , and Reporting Due by 20th November 3(·,.zQLL Montl1l y Dra ~• and Kepo rtin g LJuc by 20 th De cember :i UQlL Pr 0 vide o ne ( l) reh abi lit atio n loan/gr ant Montl1 ly Draw and i,cpot1ing Due by 20 th • • • • January3 1 20 12 : Provide one (I) rehabilitation loan/s,ant Monthly Draw and R epo rting Du e by 20L'i February 29. 2012 : Monthly Draw and Reporting Due by 20L'l March 31, 20 12: Prov ide one ( i ) rehabilitation loan/grant Monthl y Drow and Reporting Due by 20th April 30. 2012: Provide services to m eet cumulative gran: year goal or 4 households served Complete nli renovati ons funded by project Submit final drawdown and camplction report to County D. Reportin~ Requirements I. Project reports will be due by the 20th of the following month unti l U,e l'roject is completed . 2. The official annual audit and/or Financial Statements for the SubGrantee in which bo th revenues and ex pcndirurcs for the CDBG Projects descnbed herein are detailed are due ann ually. E. Labor Standards (Davis-Bacon) Project activities do not require compliance with federal lnb oc stnndurds (Davis-Bacon) as 11 is exempt (i.e .. public service activ ity, single family home rehab ilitati on. purchase of materials. or oU,er nc ti vity that has been detennincd exempt frorr. federal labor standards). fl. Le nd Based Paint Regulations If the activity in vo lves any cor·'.r:i cli on. d~molition , rehabilit.ation. or any activity related lo a building, and the building was built in 1978 or prior , Lead Based Paint Laws and Reg.ilations app ly , as es tabli shed i11 24 CFR Pa11s 35 anJ 57 0.608. If th e Su:,Grantce du es 11ul folluw aml document Lean flased Paint Laws and Regulati on comp li an ce, th e SubGrnntee will no ! be eligib le for reimburs~,ncnt. ·n1e "Protect Your Family from Lead in Your Home" pamphlet is 10 be provided lo all homeownc-rs, regardless of age of housing. Verifi ca tio n of notification is lo be maint ained in client files . C. Environmental Rc\'icw J\'otw ,thstanding any pmvisio:i of this Agreement , U1c parties hereto agree an<l acknuwleoge that this Agreement does :10 l consti~lt~ a conumtmenl of funds or sit e approval, and that such cornrritment of funrls nr s,pp rc ,vHI miiy occur on ly upon smisfactnry completion of cnvi,o nrr.enta l review ap,j rcc.eipt by Aropohoe County of o release of funds f-om the U .S. Department of !lousing and Urban Development under 24 CFR Part 58. The panics further agree that the provi sion of anv funds to the project is co nditioned on Arapahoe Coun ty's detcnnination to pro::eed with. modify , ~r caned tJ:e projcr: based on the rcsdts of a subsequent envirorunc'!lta l re view. H. Uniform Helocation Act (URA) It ha5 been dctcnnined that no acti on under t,c Uni:onn Relocation Act (URA) is necessary. Ill. RESPONSLBILITLES OF THE SUBGRANTEE A. Federal Compliance The SubGrankc shall comply with all applicable federa l laws, rcb'll latinns anrl requircrncnLs, anrl a ll provi sions of the gran t ab-recmen is received from the U.S. Department of Housing and Urban Devel opment (I-IUD) by the County. ·n,ese include but are not limited to compl iance wit~ the provisions of the Housing and Commun:ty Development Act of 1974 and all rul es , regulations, guidclin t:s and circnlan:: promulgated by the vari ous fe-.Oeral departments , agencies, administrations and commissions relating lo the CDBG Program . A li sting of some o : the applicable laws and regulations are as follow s: 1. 24 CFR Part 5 70 ; 2 24 CFR P,1rts 84 and 85; 3. Title VI of the C ivil Rights Ac t of 1964; 4 . Titl e V111 of the Ci vil Rights Act of 1968; 5. Sections 104(b) and 109 of the Hous ing and Co11 :mu11ity Development Act of 19 74; o. Fair housin1i regulati ons established 10 the Frur Housmg Act, Public Law 90-284, and Executive Order 11063; 1 Secti on 501 of the Rehabilitation Act o f 1973 ; 8. Asbestos b'U tuelincs established in CPD Notice 90-44; 9. The Energy Policy and Conser,ation Act (Pub li c Law 94 -!63) and 24 CFR Part 39; 10. Equal employmen t opportunity and minority business t:11tc rp1ise regulation s cstabl:shed '" 24 C FR µart 570.904; 11 . Section 3 ol'U1e Housin g and Urban Development Ac t of 1968; 12 Nnn -discnmin atinn in employment, es tablished by Excctaive Order 11246 ; 13. Lend Based Paint regul ations c.s 12blished in 24 Cl'R Pans 35 and 570 .608 ; 14 . Audit requirement s establtshcd in 0MB Circular A -1J 3; and 15. Co st principles established in OMR Circu la rs A-87 arr! A-1 22 16 . Confl ,ct of Intere st: • • • • '·' • • (a) Applicability. ln the procurement oi property and services by participating jurisdiction , State recipients, und subrecip ients, the co nflict of interest provision in 24 CFR 85.3 6_ and 24 .. CFR 84.42, respectively, apply. ln all cases not governed by 24 CFR 85.36 aiid 24 CFR 84.42, the provis ions of this section apply. (o) Conflicts prohibited. 'No persons described in paragraph (c) of thi s section who exercise or who have exercised any functions or responsibilities with respect to activities ossistcd with CDBG funds or who ore in a position to participate in a decision making process or gain inside information with regard to these activities, may obtain a financial interest or benefit from a CDBG.assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds there under, either for U,cm sclvcs 01 tho se with whom they have family or bu siness tics, during their tenure or for one ye.ar thereafter . (c) Persons covered . The conflict of interest provisions of paragraph (b) of this section apply to uny person who is an employee, agent, consultant, officer or elected official or appointed official of the participating jurisdiction, State recipient, or subrecipient which ore receiving CDBG funds. (d) Exceptions: ·n,resho ld requirements. Upon the written request of the participating jurisdi ct ion , HUD may grant an exception to the provisions of paragraph (b) of this section on a case-by•case basis when ii determines that the exception will serve to farther the purpose of the CDBG Investment Partnership Program w1d the effective and efficient administrntion of the participating jurisdiction's prob'Tam or project. An exception may be considered only after the participating ;urisdiction has provided the following: (1) A disdusw·e of il,e nature of the confl,ct, accompanied by an assurance that :·~ere has been public clisclosur e of the ror.Oic1 and a clesc:ription nf how the public disc losure was made; and (2) An opinion of the participating jurisdiction's or State recipient's attorney that the interest for which the exemption is sought would not violate State or loc al law. (e) Factors to be considered for exemption. In detem1in;ng whether to grant a requested exception after the part ici pating juris diction has sat,sfactorily met the requirem ents of pantb'Taph (d ) of this section , HUD will conside: the cumulative etfoct of th e fo llowin g factors, where applicable: (I) Wheth er the CXCL'jl tion would provicl e a sit,'Tlifi cant cosl hencfi l or an essential degree of expertise to U1e program or ?TOject which would otherwise not be available; (2) Wheth er the person affected is a member of a group or class of low income persons intended to be the beneficiaries of U1e ass isted activity and the exception will pem1 it such person to receive gcnerallv the sa :ne interests or benefits ns are being made available or provid ed to the group or clas s; (3) Whether the affected person has withdrawn from his or her functions or r~<i poru;ibilill t:S, ur the 1.ka.:ision rnaking p1 0L:t:SS v.iLh 1espect to the spt:citic ass is ted activity in que stio n; (4) Whether th e interest or benefit was present befo re the affc::tcd person was in a position as desc-ribcd in paragraph (c) of thi s section; 5 (5) Whether <-,,due h urds hip will res ult either to th e participat ing jJrisdict ion or the persoi1 affected when weighed agai nst the public interest served by avo iding th e prohibited co nfli ct; and (6) An y oti,cr relevant co ns iderations . (I) Owners and Developers. (I) No owner, developer or sponso r of a project ass isted with CDBG fu nds (or officer, employee , age nt, e lected or appointed official or consultant of the own er, deve loper or spon sor) whether private, for-profit or non -profi1 (incl uding a w ,i1 munity hous ing development urgani zalion (CHOO) when acting as an owner, developer or sponsor) may occ upy a CDBG-assistec affordab le hou si ng unit in a project. Thi s pro vision docs no t apply to an individual who roceives CDBG funds to acquire or rehab ilitate hi s or her princ ipal residence or to an employee or agent of the owner or de\'eloper of a renta l ho us ing prujcxt whu ocwpics a hu usi ng llnit as the project m:in agcr or maintenance worker. (2) Exce pti o ns . Upon wri tten requ est o f a housing owner or devel oper , the parti dpatmg jurisdiction (or State recipi ent , i f au thorized by the St ate pa11i cipat10g jurisdi ction) may g:an t an exception to the provi sions of paragraph ([) ( 1) o f thi s section on a case-b)•cas e basis wh en it de!L'rmincs that the exceptio n will serve to furfae r the purpose of the crmo program and the effective and efficient administration of the owner's or devel oper's C DB G-assistcd pr0j ect. In dctenn ining whether to g:-an t a req uested exception, the participatingjurisdietio n shall consider the fo ll owing factors: (i )\\lhether the person receiving the benefit is a member of a group or c'ass of low-income persons intendcri to b e the beneficia ri es oflhc ass isted housing, an d the exception w ill permit such per;on to receive generally the same int erests or benefits as are being mad e available or provide lo th e group or cbss ; (ii)Whether the person has withdrawn from his or her functions or responsibilities , or the decision making process w:th respect to the speci fie ass isted hous ing in questi on; (iii) Whether the tenant protec:ion req ui remcms of Sec. 92 .25) are being obsc-rved; · (iv) V.1 1eU1er the affinnativc mar keting req uirements of Sec. 92.35 1 arc being observed and foll owed ; and (v) Any oUte r fa ctor rel ev ant to th e p articipating jurisdi ction's detenninati on, including the timi ng of the reques ted e.,ccpti on . Add iti onall y, in accordm1ce 1,1-ith 24 CFR Part 570 , no emp loyee. official. agent or co nsu ltant of th e SubGrantee shall excrc iGc any fu nction or res ponsi b ili:y in which a co nfli ct o f interes t, real or apparent, wo uld aris e. 17 . The SubGrante e ca nn ot enga ge in a federa lly funde d contract wi th any en tity 1egi stcrc<l i11 th e Li sts o f Pa 1ti os E.,clu<l c<l Fro m FcJcral Proc urement ur Nonp rocure:n c nt Progrann s. 6 • • • • • • B. Non -Appropri~tions Clause • The SubG ra ntee agrees that it. wi ll include :n every cont ract it enters, which relies upon CDBG monies for fu11ding, a nun-appropriation clause that will protect itself, and the County from any liabilit; or respons ibili ty or any suit ,~hich might result from the discontinuance of CDBG funding fo r any reason. Because this SabG:antee Agreement involves funds from a federal grant, to the ex te nt U1erc is a conflict the funding provisions of this SubGrantce Ag.-eemc nt, the federal grwtt and the federal statutes control rathP-r than the provisions of Section 24 -91 -10 3.6, C.R .S. with regard to any public work projects. C, Expenditure Restrictions All CDBG fund s that are approved by HUD for expenditure under the Coun ty's grant agreement, including those that are identified for the Sub Grantcc's Projects and activ ities , shall be allocated to the specific projects and activities described and listed in th e grant ah>n:ements . The allo cated funds shall be used and expe nd ed on ly for th e projects and acti,~ties for which the funds are identified. D. Agreement Changes No projects or activit ies, nor the amoun t allocated therefore, may be cha nged without approval by the County and acceptan ce of the revi sed Final Statement and/or 0:msolidated Plan hy HUD ; if required . Changes mu st be requested in w:-iting and may not begin until a modifi cation to thi s Agreement is fu ll y executed. E. Direct Project Supervision nnrl Administration The SubGrantee shall be re spon sibl e for the ,Jircc.;t supervis iou and administration of its respective proj ects or activities . This task shall be accomplished through the use of the S~bGrantee's staft: agenc y and employees. lbe SubGrantee shall be responsible for any injury to persons or dan1age to property resulti,1g from the negligen t acts or errors and omissions of its staff, agents and employees. Because the SubGrantee i~ re~po nsible fo r th e direct sup ervision and admi nistra tion of its projects or acti,·ities, the Count y shall not be 1i :1ble or responsible for cost overruns by the SubGrantee on any projects or activi ties . TI1c County sha ll have no duty or obligati on to provide any additio nal funding tu ll ic SubGruu tec if it,; µro ject s Ol activities cann ot be completed with the fund s all ocated by tl)e Co un ty to the SubGrantce. Any cost overruns shall be th e sole responsibi lity cf the S ubGrnntcc . I . The SubGrant ec agrees tha t al l funds all ocated to it for approvcc projects or act iviti es sh,t ll be used so lely for the purpo ses approved by the County. Said funds shall not be u5ed fo r an y non-approved purpo ses. 2 . The SubGrantee agrees that the fond s allocated for any approved projects or activities shall be su flicien t to compl ete said projects or activities without any additional CDBG fundin g . 7 F'. lndcmniry Tn the ext ent allnweo hy law, the Su bGra ntee slrn ll inde.mrify and ho ld h.umless the County and its electe d and app ointed officials, officers, emp loyees and agents fro m and against any and all losses , dam ages, li abil ities, cla ims, : L11Ui, act ions or cos ts, ind utli..ng all urn cys fees , mullt:1 ~sc1tOO ur incurred as a result of any damage or aileged damage to persor. or pro perty occasioned by the a,;ts or om is si ons of SubGrantee, iL~ officers, empl oyees, age nts , contractors or subco ntractors, ari sing out of or in any way co nnected wi th the Project or th e pcrfonn ancc of thi s co ntra ct. G. Bonding and Insurance rfthe SubGrant ce 's proj ects in vol ve constn1ct ion activi ties, any Co ntra ctor it us~s fnr s:i.i rl nctiviti m: shall be rcq·Jircd to provide and ma intain , until final ucceptwicc by th e SubGrantcc of all work by such Co ntra~•or , the kinds and minimum am ounts of ins urance as :ollo ws: I . Com prehensi ve Cicneral I .iab ili ty: In the amoun t of not less tiian $1,000,000 co mbi r.ed sing ic hnlll. Co,·t:mgt: lu im:iuJc. a Prc::m ist:~ Or,1.::ratio11s b. Prod ucts/Complet ed Opera tion s c . Broad Fann Co ntractual Liabili ty d. In depend ent Contrac tors c. Broad form Property Dan·,ugc f. Employees as Addition al Insured g. Personal Injury h. Arapahoe Co unt y and the SubGrant ee as Ad diti onal Na med In sur~.~ i . WaivcrofSuhrogation 2. Compre~ens,ve Automobile Liabili ty: In the amount of not les s than $1 ,000,000 c.1mh ined si nel e lim it for bodily inj ury and property damage . Coverage to include : a. Arapah oe Coun ty anc! the SubGrantee as ad diti onal Named In sured b. WaiverofSubroga:ion 3. Emp loye rs Lia bility and Wo rkers Co mp en,ati on : The Co ntra ctor shall sec ur e :ind maintai n employer's li abi li ty and Wo rk ers Co mpensatio n Insu ra nce that wi ll pro tec t it again st .my mul all claim s ,esu lt ing fru 111 i11 jur ics le• urn.I dea th ofworke1 s engaged in wo rk under an y co ntract funded pursun nl lo this agreement. Coverage to in clu de Waive,-of Subrogation . 4 . Al l rcferencW i11 suraw,;c po l ici es a11J /u r i.:1:rt1 f11 • .::1l~ uf i11 su11u1 cc shall l,e suUject to the follow ing st ipul ati ons : a. Und erwriters sh all have no ri ghts of reco very subro gation against Ara pah oe Co u11 ty or the Su bGran tee; it being the intea \ of th e pa11 ics !h at tl ie in surance pu li~ic::, ,v effected shall protec t tl,e parties and be µn ma,y cove rage for w y and all losses cove red by the descri bed insura nce. • •• • • • • b. d. The clause entitled 11 0ther Jn ~urance Provisi ons" contained i:l any policy including Arapahoe County as an additional nam ed ins ured shall not apply to Arapahoe Co1Jnly, or the SubGrantee. The insurance companies iss uing the policy or poli cies shal l have no reco urse against Arapahoe County, or the SubGrantee for payment of any prem iums due or for any assess ments under any fonn of any policy. Any and al l deductibles eontn ined in any insurance policy shall be assumed by and al th e sole risk uf the Contractor. 5. Ccrti !i eatc of Ins urance: The Contractor shall not co mm ence work under any con tract fund ed purs uan t to this Agreement until he has submitted to the SubGran lcc, received approval thereof, cenificatcs of insurance showing that he has compli ed with U1e foregoing in suranc e requirements . The SubGranlec shall also submit a copy of the Contractor's cert ifica tes of insuran ce to the County . 6 . Notw ith standi ng the provisions co 11lai11ed in this paragraph (H) set forth hereinahovc, the Co unt y reserves the right to modify or waive sai d provis ions for proj ects or activities for which these pro visio ns would prove prohibiti ve. The SubG ranl ce underslrulds, however, that U,c deci sio n 10 wu i ve ur mod ify diose prov is ions is full y within the d iscretion o: th e Co unty . ln accordance wi th 24 CFR parts 84 and 85, th e fo llo wmg bonding :cquircments shall app ly to uli projects exceedi ng tl,e sirr.plifi ed ac<iui sitio n thresh0 ld (currently $103,000): I . A bid 6'llaran tee from each bidd er equivalent to 5% of the bid price; 2 . A perfomiance bond on the ?art of the contra:tor for 100% of the contract price; and 3. A payment bond on the part of the co ntrac to r for I 00% of the con tract price. H. Record~ The Su h Grant ee sha ll mam tain a complete set of books an d reco rds doc um enti ng its use of CDBG fu nd s and its s up"' visi u11 a11d ad rninist,ation of the Project. Records arc to in clude documen ta ti on verifyi n g Project cli g1bil :ty an d nati ona l objecti ve co mp li m1ce, as wel l as finuncia l and oth er adm in is t,ative aspects invo lved in perfonning th e Project. The SubGrantee shall provide full access lo thes e books and re cords 10 the Co un ty, the Sec rclJJ y of HUD or hi s dcsignce, lhc Office of lnspector 1_,enr.rnl , and th e Ciencral Accounting Office so that com plian ce with Federa l law s and regulat ions may be co nfinned . The SubGrantcc furth er agrees to provide to th e County upon requ est, a copy of any aud it reports pertaini ng to the SubGrantee's fi nancial operatio ns durin g th e term of this Agre c·mcnt. All records pc11aining 10 th e Proj ect arc 10 he maintained for a mini mum of five year s fo ll ow mg close-out oi the Project. I. He porting 9 The SubGrnnlee shall fil e all reports and oth er in fonn ation necessary to comply with applicab le • Federal luws an<l regulations as r"'!ui rt:d by the Cow1ty and HUD . ll1is ~hall include pro viding lo the County the infonnation necessary lo complete annual Per fo rman ce Reports in a timely fashion. J. Timeliness T he SubGranlee shall comp!)• with the m onthly perfo rmance standards establ is hed in Section 11 -C of this Agre~ment. The SubGrantee understands that failu re to com ply with tlie establi shed stan dards m ay lead to a cancellation of the Project and a loss of all unexpend ed funds . K. Rcimhursement for Expenses 11,c SubGrantec agrees that before the County can di 3tributc any CDBG funds lo it, the SubGranlcc must submit lo the County's Housing an d Community Dcvclopmenl Services Divi sion documentat ion in th e fonn requ ire,! by th at Divi sion which prnperl y anrl fully identi fie.< th e amount which the SubGrantee is requesting al that time. The County shall have te n ( I 0) work.i :1g da)~ to review the request. Upon approval of the request, th e Co un ty will cistribute th e requested fund s to th e Su,Grantec as soon as possible . L. Program Income All program im;o mc uirectly deri ved from tl1c Arapahoe County Cummunity Development Bluck G rant Program received by the SubGrantee will be retained b; the SubGrantec and will be dis p ersed for its approved CDBG Project activities before additio nal CDBG fund s arc requ ested from tile County. Following completion of th e Su~Grantee's Arapahoe County CDBG Projects, all program income directly generated fr om the use of CD BG funds will be remitted to the County. M. kcal l'ruperty Real pro pe1ty acq uired in whole or in part wi th CDBG funds shall be util ized in a cco rdance with the scope and goals identified in Sections I and n of th is Agreem ent. Should the propert y m question be so ld or otherwise di sposed of, or the ap proved pro pert y usage discontinued, th e SubGmr.lec sha ll adhere 10 the rc.1uircrr.cn ls uf 24 Ci'R Part, 84 or 35 (as uppliuib!c) rcgurui ng tl,e se and disposi tion of real property . .''I. State and County Law Compliance All res ponsibilities of tl,c SubGrentcc enum erated herein shall be subject to applicable Sta te s latutc'S ·and Co unt y ord immces, reso lutions, rul es, and rcgul a t,ons. 0. Sulmmtra,ts If s ubcontr acts are used on th e Project, th e SubGrantec agrees th at the provisions of this Agreement s hali apply to any s u bco ntract. 10 • • • • • IV. P. Suspension or Termination This Agreement may be immediately suspe nded or terminated upon written notification from th e County if the SubGrantee materially fails to comply with any term of th is Agreement. This Agreement may also be lermin eted for cnnveniencc by mutual agre ement of th e County and the SubGrantee. Q. ln the event that the Unit of General Local Government should withdraw from the County's "Urban County'' designation , thi s Agre ement shall terminate as of the tennination date of U1e Cow11y's CDBG grant Agreement with HUD. R. TIie SubGra,tee certifies that to the best of its knowledge and belief: I. No Federal appropriated fund s have been paid or will be paid, by or on behalf of it, to any person for influcn cine or atlemptine to influence an officer or employee of any agency, a Member of Congress, an offi :~r or employee of Congress, or an employee of a Member of Coagress in connection with the awarding of any Federal co ntract, the making of any Federal gra~t, die mak ing of any Federal ioan, th e entering in to of any coo pecative agreement, and the extension, conti nuation, renewal , amendment, or modi fication of any Federal contract, grant, loan, or coopcralivc agreement; and, 2. If any funds other than Federal appropriated funds have been paid or will be paid to any pt:rsun for in fluen cing ur atte111pti11g lo influence w1 officer or emplo yee of any agen cy, a Member of Congress, an officer or employee of Co ngress , or an employee of a Member of Congress in connect:on with this Fe;Jeral contract, grant, loan , or cooperative agrecme nl , it w,11 complete and submil Standard Form-LLL, ''Disclo sure Forrn to Rep ort Lobbying," in accordance with its inslructions . S. Disallowance If it is detennincd by HUD or other federa l agency th at the cxpcndinire, in whole or in part, for the SubGrantec's Project or activity was improper , inapprop riate or ineligible for reimbu rs ement, then the Sub Grantce shall reimburse the Cou nty to the fu ll extent of th e di sal!owancc . T. Verification of Lawful Presence 11,e SubGrantee shall be responsib le for ensuring com plian ce with C.R.S. Section 2',-76 .5-103 by ve1ifying the lawful presen ce of all person s eighteen ye ar s of age or olde r who app ly for any benefits fu nded in whole or in part by the gran t fu nds th at arc the subjecl of thi s Agreement. Su bGran tcc shall verify lawlul pn:sc ncc in Jic nuur,er re4uired l.>y the statut e , and sha ll pro vide pro of of compliance up on U1e reques t of th e County . RESPUNS!BILITLES OFTl:I E COUNTY 1 1 A . Administrative C ontrol The Parties recognize and understand that the Cou1tr will be the govemmenlal entity required to execuw all b'l'ant agrceme:1ts received from HUD pur,uam to the County's requests for C DBG funds . Accord ingl y, the SubGrantee agrees that as to it.; projects or activities pcrfonned or cnn r.nctrd und er any CDBG agreP.menl, the Count)· shal l h•ve the nece ss ary admin istrative control required to meet IJUD requirements . B. Perfo1 .,,ancc and Compliance Monitoring The County's admiui stra tive obligatim.s to the SubGranlee pursuant ro paragraph A al,ove shall be limited to the perfoll!lance of the administrative tasks neces sary to makt· CDBG funds availab le to the SubGrn ntcc and to provide Housing and Commnniry flevelo?m ent Se.:vice.s staff who se job it will be to monitor the various proj ects funded with CDBG m011ies to mo'litor compliance with applicable Federal law s and regula tions. C. Reporting to HUD The C ount y wi ll be respon sible for seemg that all necessary rep or1s and in fo nnltion required of the County are fi led with HUD and other applicable Federal agencic,; in a time'.y fa.~hion . V. EXTENT OF THE AGREEMENT This agreement, including an y documents att ached as exhibits wh ,eh are hereby incorporated here.in by reference, represents the entire and integrated agreement between the County, and SubGrantce and s upers edes all prior negotiations, rep resentati ons or agreements, either written or oral . Any ameqdm cnts to this agreement must be in writing and signcc by both the County, and SubGrantee. If ur.y p orti on of this agreement is found by n court of co mpetent jurisdiction to be vo id and/or unenforceable, it is the intent of the parties tl iat the remain :ng portions of thi s agreement shall be of full forc e and effect. VI. NOTICES No tices In he provideci und er thi s Agreement shall be given in writing and ei ther dcliv crr.rl by hand or depo s ited in the Urnt cd Slllte; muil with sufficient po slngc to the addres ses sci forth : To th e Co unty: Arapahoe Co unty Attorney 533•1 S. Pri nce Street Lmlcton , CO 80166 and ArapJhoe County Housmg and Co mmunity lJc ve lop men t Services 1690 W I .i u!c ton Blvd ., #300 L1tt lcton, CO 30120-2 069 12 • • • • To the SubGramee: City of Eng lewood • • !000 Englewood Parkway Englewood, CO 801 I 0 13 J.n Witn e.,s Whereof, th e Pai1 ies hav e cau sed tl1is Agreement to be duly executed th is ______ day of _______________ , 20! I. SubG1antcc: City of Englewood Signature J ame s K. Woodward ______ Ma yor Title Board o f Co\lnt y Commissio ners A:apahoc Co•mty, Co lorndo D on Klemme on behalfofthe Board of Coun ty Comm is sioners Pursuant lo Resol uti on#! 10143 14 • • • • PROJECT BUDGET COLUJ\U\ A COLUMN ll COLUMN<.: COLUMN I) r1uj ~·\·t A\1 l,·illc1 Th 1lnu1tcd T c;ui:I Con of co nG F,n11b Othc1 F1111d, Co1111nittcri f1r,ctlfy by ll11r lti:im) Acl nil;,o Rch.1bad111m1stn111 on SS0 ,000 Sl ,OW S<S ,000 r ruJc:ct Rch11b c,.pc,,c S"J0,000 54 5,0)0 SlS,000 • TOTAL: m o,ooo S~0.0)0 S70000 • • • • COUNCIL COMMUNICATION Dale Agenda llem Oclo ber 3, 20 11 11 a X Subjecl Amended Ordinance for Sewer Connection .=ee Ke v1s 1ons INITIATED BY U1i lit ies De parlment I STAFF SOURCE Stewart H. Fonda, Di rec tor oi Utiliti es COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Coun c,I l1ill No 57 pa;sed on firs t readi ne by City Co uncil on Sept embe r 19,10 1 t RECOMMENDED AGION Th e Urilities sr aff recommends Council ap pro va l of 1h e amend ed Council Bill No. 57 for th e Ord in ance for Sewer Conn ec tio n Fee Revis ions . Th e Englewood Wa ter a nrl SP.wP.r Bnarrl rPrnmrnP nrlP.rl C.nomci l ,,pprnva l of th e orig in al ordi nance at their Apri l 12, 20 1 1 mee ting . BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Cotmcil B,11 No. 57 was approved on firs! 1ead,ng Sept. 19, 201 1. S1aff subsequen tl y found an err or oi a sen tence 1hat shou ld have been deleted. Th e atta ched or din ance has been a men ded to reflect 1hi s revis ion. The !te11k :1ct: WdS dtdt!t~d u11 Ue r tht.:! ~eL1iu 11, M ulti-F dmily and Mubi lt: Hume Develo pment St'wer System Con nection and Co ll ec tion Sys lem Sur charge Fees that stat es, "If th e coll ecti on sysrem surc harge es tab lis hed by th e waler me ter si1 e from th e above surcharge sched ul e is gr ea te r th an th e fee of five hu11tl,~tl dull a,s ($500.00) pe, dwell i11 g unit, 1he g1e,1 ler fee sh.i ll be chdrge tl ." FINANCIAL IMPACT N/A LIST OF ATTACHMENTS Revised Ordinance ORDL\JANCE NO SERIES OF 20 1 I BY AlJfHORITY COlfNC:11 . RUJ NO. 57 INTRODUCED BY CO l !?,CIL MEMBER MCCASLIJ', A BILL FOR AN O Rl.>INAN CE AME:-Jl)rNG TITLE 12. CHAPTER 2, RELATING TO SEWER CONN ECTION AND COLLECrION SYSTEM FEES WHEREAS, 3 1-3 5-402 C.R.S. au thorize s any municipalit y to operate and maintain sewer facilit ies within and outside o f the municipal;,~; and WHEREAS , the Englewood Home Ru leChanerSections 121, 122 and 12~. requi re City Cow1c1l to se t sew er services by Ordmancc ; and WHER EAS , the sew er connect ion fe es "ere las t re vic"cd in 1983 : and \VH EREAS, Red Oak Cons ulting w as asked l o complcle a stu dy 10 upd ~lc the C ity's connectio n and collection system fees wh ich may be ba sed on the current \'aluc of the sewer plant and syst em , the operating cost of the sewer plant nnd system or the rcpln:cmcnt cost o f the Cil y ·s ~t:wcr phml and system; am.I WHl:11.EAS , the k::nglew oo d Water and Sewer lloard detemuned that the repl acement cost was the preferred basi s for the ca lc ul atio :·. of connec ti on and co lle ction system fees be ca use it most acc uratel y reflected the value of the system : and WH EREAS , the Englewood Wa ter and Se wer Board re commend ed thi s proposed fee schedule at its Ma y 10 . 2011 mee ting; NOW , THEREFORE , BE IT ORDAINED BY TH E CITY COlJNC[l.QF TliE CITY OF !cNGLcWOOO, COLORADO, THAT : Section ) . llte City Counci l of the City of Englewood. Co lorad o hereby authorizes amending Ti tl e 12, Chnµter 2, Section 8, of the Englewood Muni c ipal Co de 2000 , to rca<l a< follows 12-2-8 : Sewer ffjl [nnncctipn apd Collc..tliwl Fees. A, A sewer !aj> ~ pcmlit for a single-family, residentia l, and/or commercial and/or an mdustna l use r shal l rcmam m cllcct until tenn inated by the Ct ty. B, At the time of filing the ap plication , sewer 1611 ~ fee s shall be paid in accordance with the following sched11le,1 : -Wet-er Meter Fi 2a I " IW' 2" 8•-•"fop ~ I, 100 .00 ' 4 '" 6+.{j(l ~ ',46+.00 • • • • • • ~" 6 11,9H .QQ f' ,H.m .oo 6" $ l6,6e7.QQ S" '71,60 7.QQ IQ" $10,.aa~.0O i;t>HlltH!Hamil) •11i1a , om! mae ile """'" 00•As, the 10101 1ep fee akell 1101 ee I••• than 0110 IR<>ll,and fe•r h1J11Elred dellars (g l ,1QQ .QQ) per dmelliRg ll!li!. !'er hetels Mid "'"tels, 1ke tap f@e skall l,e .•• oAI) ~ e peroettt-fl-5-¼-)-0Hh.....,i>-fee-os-sel-fftftlHtHhis--seolion,-lf-tl,e-fe\! ~•• .. ater RlOler si20 frBR\ Ike 000•·0 se hedule is grealor than~ deteffflined ey tho mirtiRi•Rl eharge ef ••• theusaR~•d dellars E£ I ,1QQ .QQ) per ~IRil, lhein 11,111 gt:@rlli!!F fee, as defeFmt~neler Sii!e, ~hAII pnwoil. G: L At the time uf filing un applicuti011 for a sewer fft1:t ~ pe111Ut, sewer Htft ~ fees fo r the following properties shall be increased by ,he addition of a ~~surcharge 10 the sewer lftjl ~ fees es tablished by suesoeuen A ef1hissec1ion~le: l'ro pcrt1e s within the City which art! not in an established san itati on district . Properties outside 1he Cit y which arc tributary 10 the Northeast Englcwooc! Relief Sewer System which arc not exempted by agreement fr o m sewer~~ su rchar~c \l ln1cr ~ leH:'!r Siu Sti er ~ +" w~ ~" ~" 4" a" 8" -W!! ~ s~ m,oo -lµ+,00 ~ ~ ~ ~ u,~ ~ SING! E 115 1:, .5,DYER CONNi~Q]PN AND COi I EUIQN §I IBCUt\HGE EFES Water Meter Size ¾" or less I " I ½" 2" J" 4" (,.' 8" 10 " S 1,400 .00 S 2,JJ3 .00 S 4,667 .00 $ 7,167 .00 S 14,932.00 S 23,332 .00 S 46,667 .00 S 74,667 .00 S107 ,332 .00 2 ~ 4.urchaws Fsc S 1,200 .,10 S 2,000 .00 $ 4,000 .00 $ 6,400 .00 $12,800 .00 $20,000 .00 S4 8,000 00 s s J;:er emhi "RRlil~• URil:, And mAhil@ hARl@ 0our1s. 1h01 01 ·1l 1;1~ fe@ sltAll f1BI Bo lass 1hAR eF1a 1housond-four-l~~w,Aling-<inil,..Fe,---IIOleIB-OA<HHOt~op f.19 shall He se eRI~ H e l'ereelil (75%) af~he lap ~d as se, ~nh 1B thi !H c101iun. lf1lu, f.cid de1efffliAed b) !k• .... .., 1>1em siae f<e1n 1ho oee ·• sehod11le is~••••• 1hen !lie fee delefflltfted by !he RUfti1>1111>1 eherge ef eno 1he115a11d Ce11r huaElred dellws (SI ,HlQ.QQj per 1111i1 . 1ke111he g,eam fee, es delofftliAed a) ,.-,;iae, shell pre•·ail . l\ltrt,II-EAMll,)' AND MPHIi,£ nor,·tE P':'"llOPMFNI SF\YFR SYSTEM CONNF:CJION AND COi i ECJION SYSil;M SJJRCHANGF fEt"S Th e sewer connect ion and collection sys1em surcharge ices for Mulli-familY Res id entia l DI.onwks c.onfills,,of the BtF?tet of J.) Ill£-£tlll._Qf.a bas; fee ucrJi-Olu1ccti011 audJU~lliwumit fr, l>ass<l u,1 tl1e uuuili.i.:r or dwe lling l!!!Wi. !le 6l Th~ meter sized based connectionJe !i. ~ DY,:elling Unit F Cl' <w:u1wrHinr unil) First 12 units ~ ~ill Connect ion Fee ~ ~ ~ L..U.22 CoHecuon SxstsmSurcbargs; ~ ~ ~ ~ i;:e, ,.,uhi fumil~· Hails . a1oailo keme eeYF!9 &Ad 01her mulli~le ~ elliag 1111i1s, 1he ••"'•• le~ fee i:;uFe~Rrgei Fil~ · · and molel s th !\·fixed Use Residential and Commm,iaLS.anitary SewcrCoow:.i;JioJ_u 11.d ~ectjon System Sua:,.h<1r;ru;,.Fe~~~ Mi."urllvs c Rcs1dentjal and Commerctal Sewer ( ·2mu:ctmn and Collsction sru:m fcts £.Wl~t.w· Jhc greaicr of; .U Ills. ~um of fl base fes ner s2noec1iou 2lu§ the Per rssidsmial dwsllirir unit fee ~:uuw ™1gcWfixturc unit fee.bas ed on thc..nuwb.cr of Gaturc,uui1s , Q.11. ll Illii meter sized bas ed connec tio n fee • • • • • • Mlfl ,Tl EAMD,Y 51;\\'IR CONNECTION fEES ~ Dwelling \Jnitls (oer dwelhnv uniU f.i.ru.U.)J~ Ne,'122 units Q.\:.~ Connection fe e ~ Collection svstem foe ~ [OMM .ERCIAI MIXED JISF SE\VER CQNNECJIQiS FEE'S EiW-L651411'IS-llni11 tfil\ '50 fixtµKllnil~ Over 375 fixture unit5 Conne.:1ion ft.s m,Q,Q lll.lll! U.lll.\ YlJJcction svstsm ft;s; iU..ll.Q ~ L1llll... i . Properties that connect to the Big Dry Creek inten:cplor sys tem shall pay a sewer lafl ~ surcha rge fee in the sum of ~hundred dollars~ per singlc•farnil y 1csidcnti al equivalent tef, ~~ in addition 10 oll oth er charges . The actnttl cost ofanv sewer rn:iin ex1cm:ion shall he recnrded in the 111ilitic!'i. office \Vhcrc such cos t has 0 11 01 been paid. it shall be added to the plant assessment fee to arrive at a total amount due . New st:wer cxtt:nsion costs shall include: th e actual l'USI of construction p\u s ten percent ( I 0%) lo defray costs of engineering. TI,e total costs shall be asse ssed m proponion 10 the front footage of the property served . Ge ll Where a proposed lajl ~'l will serv o prc,pert ) for whi ch a previous assessment has been paid, the previous lajl ~ fee shall be credited agamsl the current 111!' ~fee in calcu lating the balan ce of the fee due . •~ E. Nmhm g in this scc1io11 shall Uc conslrucd 10 alter the rates or terms contained in the connector's ogreerncms heretofore existing between the City of Englewood and sanitation di stricts . G. J;. No tap~ shaH be made 10 the POT\V wi thou t payment of the lfljl ~ fee s. Failure to pay fee s before tapping 10 the POTW shall rcsuh in l6jl ~fees bc111g doubled . Any fee o· charge not paid shall constitute a lien on the subject propert y and be collected like taxe s. Section 2. Safety Clauses The City Council hereby fin ds, dc1ermine s, and declares that thi s Ordina nce is promulgated un der the general po lice power of the Ci ty of Englewood, that il is promulg ated for rhe health, safety, and welfare of the publi c, and that this Ordinance is necessary for llic preservation of health and safety and for the protection of public convenience and welfare . The City Co uncil funhe r determines that rhe Ordinance bears a rational relation lo the proper legi slative obj eel sough! to be obtained . 4 Section 3. Scver;tbility , lf any clnusc . sentence , p:irngro.ph, or pnn of this Ordinance Cir the • appli cali on thereof to any per~ou or i.:m.:umsta.m.a:s !!hull for any reaso n be iJ JjuUgcd by a coun of competenl jurisdiction invalid, such Judgmenl shall not affect, impair or mvahdale the remainder of lhis Ordinance or i1 applicalion to other persons or circums1ances . Sect ion 4. lnc onsisttnt Ordirumces . All other Ordmance s o:-poni ons thereof incon sistent or contl,cting with this Ordin.:mcc or any ponion hereof arc hereby repealed to the cx1cnt of :;uch iuc ons ist1..~cy or c.:unnic.:t . Section 5. E~eal o r modificalion . The repeal or rnodificaiion of any provision of the Code of 1he C i1y of Englewood by 1his Ordinance shall nol release, exiinguish. ahe,. modify. ('1 rh:in ge in wh ole or in pan an y pcn:1h y, forfeiture, or liability , either ci vil or crimina l, which s),ol: huvc been incurred under such provision, ond cn ch provis ion shnll be treated and held llS still : .::naining in forct: for the purposes of sustaining any and ,di prupt:r ac1i o11s, suits. proceed ings . and prosccuuons for the enforcemenl oflhe penalty, forfeilure , or liability, as well as for the purpose of sustaining an y judgmenl, decree, or order which can or may be rendered, entered . or made in such actions. suits . proceeding s, or prosecu tions. Secti o n 6. Pcn altv . The Pcnnh y Provisi on o fSccho n 1-4 -1 EM C shall apply 10 Cl\Ch nnd t.:\•c.:r y vu.,lut il,11 of dais OrJi11um.:c. lniroduced , read in full , and pass ed on firs1 reading on 1he 19th day of September. 2011 . Published by Tille as a Bill fo r an Ordinance in lh e C it y 's o ifi cial newspaper o n 1he ~3"' day o f Scpl ember, 20 I I. Published as a Bill for an Ordmar.-·r on the Ci1y ·s o fficial websi1e beginning on lhe Z 1st day of September. 2011 for 1hirt y (30) da ys. Reintrod uc ed , amended , re ad in full as amended o n first reading on the 3rd da y of Oc1ober , 201 I. Pubhshcd by Tit le as an an1ended Bill fo r an Ordinance in the City"s official newspaper on 1he 7" day ofOc1ober. 2011. Publi shed as :m amended Bill for :m Ordinance on the Cit y'; offici al \.\'Cbsite beginning ou the 5th day c f Oct ob er, 2011 for thirty (10) days . James K. Woodward , Ma yor ATrEST: Lo ucri shia A. E lli s. Ci1y C lerk • • • • • I, Loucrishia A. Ellis, Cit y Clerk of the Ci ty of Englew oo d. Co lorado. hereby cenify that the above and foregoing is n tni e c~y of an amended 8 11\ for an Orcli nauce, introdu ced , rc;.id in foll . and passed on firs t reading on the 3 day of Octobe r, 2011. Louc ri shin A. Ellis 6 • • • ORDINANCE NO . SERIES OF 2011 BY AUTHORm' COUNC IL BILL NO . 54 INTRODUCED BY COL"NCII.. MEMBER JEFfl:RSON AN ORDINA NCE AME NDIN G TITLE 16 , CHAPTER 2, SE CTIO NS 2, 3, AND 7, OF THE ENGLEWOOD MUNIClP AL CUDE 2000 , PERTAlN L\/G TO PUBLI C NOTIC E REQU lRED FOR PLANNED UNIT DEVEL OPM ENTS . \VHEREA S, Ci1y Coun ci l wished to review the requ ired notificatio n .ircn for Pin.Med Unit Dcvclopmcl\l s (PUD s) and the time between the requin'<i pre -app licati on neigh borhood meet ing and the Eng le wood Pl anni ng and Zoni ng Co mmission public he aring ; and WHEREAS , th e Engl ewood Planning and Zoning Co mmi ss ion re vi c\\ed th e iss ues and ma de re conuncndatio ns which shoncn the no1ifi cati on da te , clari fy tl mt the uu1 1cc is to be sent lO the m,11cr of re co rd but keep the current 500 feet notifica ti on radius at their August 2, 20 11 me et ing; NOW, THEREFORE , BE IT ORDAINED BY TH E c rrv COUNC IL OF THE CITY OF ENGLEWOOD, CO LORADO, THAT: ~n.l ·nie City Cou nci l of1he Ci ty of Englewood , Co lorad o hereby authorizes amending Title 16, Chapter 2, Section 2, o f th e Englewood Municipal Code 2000, to read as fo ll ows: 16-2 -2: Summary Table of Administrative and Review Role s. The fo ll owi ng tabl e summarizes th e re view and decision-making respons ihil ities of th e entitie s that have specific ro les m the admini s1ra1 ion of th e procedures set fc rth in this Chapter. For purposes ol llu s table, an "(Approval) Lapsing Period" refers 10 lhc total time from the appli cation's approva l 1ha1 an app licant has 10 proceed with , and often co mr•~te , th e appro\'ed action . Failure lo lake the required action within the specified "lapsing period" will auto maticall y voi u th e approval. Sec Section 16-2-3 .L EMC, "Lapse of App rova l," below . Ad 'ustments 17 ✓ D A No ne Administrative Land 16 -2-✓ D A 60 da ys Kc vie\~.' Pemut II record Amendm ems 10 the Text 16·2·6 R R D ✓ Non e of th is Titl e l 10 Appea ls to Board Compre hensive Plan Amendment s Conditional Use Pcmuts Cu m1i tiulli1 I U se - Telecommunica tion Develo pment Ab-rccm ent s 16-2- 18 16 -2-4 16-2-,~ 16-7 16-2- 15 ✓ R R ✓ R D ✓ R D R D ✓ None D ✓ None A ✓ ✓ I year A ✓ ✓ ✓ ~um: D A s stated in A 1reement Flood Plain Dev'!. Pennit ,nd Fl ood Plain Variances Sec C hap ter 16-4 fu r applicab le prnccdurcs and standards H1 ston c Prc scrvutt on Limite d Review Use Pcnni ts Maj o r Subdiv is ions 16-G- l I 16-2- 13 16-2- 10 ..................... Prel imin:uy Pla t Fi nal Plat · · ·· · · s·i;;1~itj ~-1~·o~s Rc-~f~~ Preli minar: Plat/Fi nal Plat · · · · · · · · · i<;,;,;;;.:i;;ci · f;;i,i ·Pi ai rvfinor Subd 1\'is ion 16-2- 11 ·········•····-····------+---+ Prelimina ry Pl:i l -................... -----t Fi : al Pl at Reco rded Final !'lat -- Official Zo,ting Map 16 _2_ 7 Amendmen ts Rczornn s) PUD an d TSA Rezo nin s 16 -2-7 Te1t1po ra ry Use Pe nnits Unlisted Use C!ass ificati on.s Lomn S ue Pla n Zo nin Variance s 16-5- 1.B 16-2 ·9 16-2 - ✓ R ✓ D ✓ R R I R -··· ······•··· ✓ D D ✓ R ✓ R ✓ D ✓ D D ✓ R R D ✓ A R D ✓ R I) ✓ R D ✓ ··•···· ······ A ✓ :-.J one I }Car ········ ········ 6·n1onths·10 ··· .. ✓ ✓ ✓ ✓ sub mit Final Plal ✓ 60 ;i;;,;·;~------· rec ord ✓ . 6o·<l~y;·i~·------ rc.cofll ......... .. one 6 m0n1hs 10 submil Fi na l Plat t----+---+---1·-········· ............. -·······-·➔----- 60 days to A l't=l:U f'd 1----+---+---+-----,t----+---➔ R D ✓ R D ✓ A A A ✓ 2 ::::_ ✓ ✓ ✓ No ne No ne Nvne Asslntl·d m l'cnnit None 3 rea rs ✓ 180 da s • • • • CM/D = City Manager or Designee (Including the De,,elopment Re,iew Team) PC = Planning and Zoning Commission CC = City Council BAA= Board of Adjustm•nt and Appeals '1',ntke Re uired: See Table 16-2-ll Summa of Mailed Notice Reo oirements lli.!i.!!!!1-The City Counc il of th e City of Englewood , Colorado hereby auth orizes amending Title 16, Chapter 2 Sc<.·tion 3, Subsecti on G, "Development Application Procedures" INo changes arc being made to Sub .\·ectio ns A thr o11gh F nor Subsec:1iu11s H thrv ugli K. th ese S11bsections rema111 u11cha11 6ed] of the Englewood Municipal Code 2000 , to read as follows : 16-2-3: DeHlnpment Application Procedures, G. Nmicc Req uirements . Published Notic-e . ;\lot ice sh:1 11 he hy one r,uhli c:u inn on the City1s officia l website or in the newspaper designated by Cit y Council as the Ci ty 's official newspaper at least ten (10) days before any hearing before the Counci l. the Commi ssio n, or the BoarJ. The City shall be re sponsible for all required published notices , and for providing evidence of timely published notice at the time of the heari ng or consideration. 2. Posted Notice. The property shall be advertised by posting for not le ss th an ten (10) consecutive days prior to a heanng be fo re the Co w1cil. the Conunission, or the Board; pro\'i<lerl , however , that where the case docs not involve a specific property. no pos1cd notice shall be required . A posted notice sha ll consist of a sign not le ss than twent y-two 1111,;hc:s (22 ") by twe nt y-e ight inches (28'') in size , loca ted not les s than four feet (4') ab<wc ground level in a co nspicuou s place , with letter s not less th an one inch (I") in height in black paim, which letters can be read from the adjoining street right-of-way. The applicant sha ll be responsible fo r complying with posted notice provi sions ::ind for providmg evidence of timcl! posted noti ce al the time of the hcanng or consideration . All required pos led 11011ce.; shall remain m place until after the date of the hearing or cons iderati on, and sha ll be removed by the applicant within seve n (7) days after the hearin g or consideration. J. Mailed Notice to Applicant . l11c City sha ll give written noti ce of the date, time , and place o f any sc hedul ed hearing to th e applican l in person or by first c l.1 ss m:1il. b. Su mmary of Mailed No11ce Requireme111s. Table 16-)-3 . I below summarize s the mailed notice requirements of this subscc ,ion, and includes requirements for: Re sponsible party for mailing not ice , the nunimum deadline by which no tice must be mailed , the Type of App lication l'UD , TSA, ot her Rezoning Neighb0rhood Meeting intended recipient s and th <: geographic scope of malled no1icc, whether the applicant • must pro vid e a ma ilin g list and receipt, and the type of mail St'YVice required . c . Mailed Nr.ti ce nf Neighhnrhnnd Meeting and Q:rtaiu f,ti/,/i c Htarings, Whenever lhi5 +tH&-r~Fes a neighberh oo FJ Rle@1ing iUDi\il Cd..AQJics is ;m;1 iu:d by Table I 6-2-°' 1- the appHcaHl shall mail written notifica ti on of the neighbo rhood meeting~ at leas, ten (10) days prior to the meeting llU!,;y;jw: 10 occupants qnd oroperty owners wi1l1in Ii • h1,111lrod r.,.,, ~) one thgus;iu~ feet O 000') of the perime1e1 of 1he proposed development. Notification shall be sem 10 property owners of reco rd fr om data availab le within thirty (30) days before the required mailing date from the Arapahoe Co unt y Clerk and Recorder~s office . d. Mailed Notice for Conditional Use Telecomm,mica tiori s Tuwers and All tenna(s). Al le,1s 1 fif1t@n (If) ~ d.1ys prior to the first puhli c hcanng on ,m y requ est fo r :i conditional use pcnnit fo r a telecommunicati ons 1owcr or antennn(s), the applicant shn ll provide written notice to nil ~~ property owners within fi.¥e.-hu!ldred ~ ~) QruWhw!,sand feet () Ql),Q'.l of the propert y boundary of the site upon which the tower or antenna(s) are proposed 10 be lm:a lcd . ~utilic11tion shttll lie sent to propeny owners of record at 11!0 '<apa!seo Ge "nt) Glori, ruul Reee,fieF) Q~liee fFem fi•t• a a,laille '"illlin simy (6Q) da)'S ilofe,e mailing frollulauU\Ylll.1\bl, 11'.ithm \h1n v nm days before the n;guirs;iLrn ailillg date from the Arao,p.h9,• coumy Ch;ruid Recorder 1 s office- c . Proof of Mailing Req 11ired. \Vh enc ve r mailed no tice is requ ired acl'nrding to this subsection, the applicant shall provi de a mailing list to staff and certify that letters were mai led vin the U .S. Postal Scn;cc to the li sted addresses within 1;,,.; time fromc • spccifit:d in Table 16-2-3 .1 below prior to the 111eeting or hearing . A USPS receipt shall be attached 10 the certification. TABLE 16-2-3 .1 SUMMARY OF ~!AILED NO11CE ~~~ENTS Notice Mailed When Mailing Notice Shall be No1i f;ca1i on Mailing Lisi Type of hy, \.fust Or.c11r • h Mail ed to; Area for and Mailing Mailing of Calendar Rec cip 1 of Receipt Day s Prior 10 Mailed No11ce Required~ Meetin g or Hr.:ariu\1-:- Applicant 10 Propert y ~ Ye s t"Cl ass (llilW\l Qjjwners or radius Mat! 11e~i;ubggg J¼:ecord [ I ] measured from we~tilli:ruill ~rul.il.~UD~Dti bow1dary lines l!l.1ucic~ :mg of subjcc1 ~ pare<! ~~wmi~ii~u hew-·· • 4 I • -Major Applicant 10 J:w pert y ~ Yes l't Class Subdivision ~ u•~:ners of ~ Mail flanni!I& aru.\ rec ord [I] i!ll!l ~ ~ ~ p;~ ~:i ' se~ llWlil&) I ~j O SlfOBI BF pwhlie lee~s ~ ~ W-Ci!~H[!iQ [com ~n'..!i.w llU.U~<1't .i.::L~8 - Conditional Applicant -14 .ll!Julwl2 Propcny ~~9...1,,.1 '-'cs !SI Class Use for T clc-l'J,1 nninJl.>1nd owners of radius Mail communication ~ record [l)i!!l!! mt:asurcd from Fncil ity ~Qlumi§ii~ ~ boundary line s ilwiw: of subject parcel Notrs tn Tahir: Ill Prnl'erty mrners nf rr.cnrd at rhe Arap:1hoe County C:lcrk and Recorder's office from data available within 1hiny (30) da ys IJlll before llKr~n .. ;,cd mailing date . 4. Contents . Unle ss otherwise stated above, each rc4u1rctl pubhshed, po!)it::d , or mnilcc.l nuu~c shall contain: a. The name of 1he appltc,mt; b. I he date , time and locat1011 of the pubhc hcanng or considerat1011 ; or alternately, the date of the proposed decision by the City Manager or designee: c. A brief su,~11na1y of the proposed actio P; d. A statement as to where the application and accompan ying material may be reviewed : c. Any other infonnation requ ired pursuant to this Title for a specific type of ,,pplication: and To assist in reaching any non -literate or non-Engli sh speaking populations , all posted and mailed notices shall include a prominent questi on mnrk symbol followed by 1he telephone number of the City . F.rro rs in Nnli ce If there:: ha s hcen a failure 10 comply with any applicable notice requirem em, the public hearing or consideration may be continued and/o r ac tion on the application may be posrponcd until such time as the notice re~uircmcn1s "'" fulfille d. Section 3. 111e City Co uncil of the City of Eng lewood , Colorado hereby authorizes ame11d111g Title 16, Chapter 2 Section 7, Subsec 1ion C, "Officia l Zoning Map Amcndmem s {Rezonings)" [J\oO changes are being made to Subs ections A thruugh B nor Subsec1ions D throu gh/, the.\·l:.· Si,bsec1ioris remain unchanged] of the Englewood Muruc,pal Code 2000. to read ,, follows: • 16-2-7: Official Zoning Map Amendments (Rezooiogs). 5 C. Pre-Applicmion Review an,/ Neighborh oo d Mee ting. I. Prc•Application Conference. /\11 applicants for rezoning shall be required to participl\l<-~n a pre-applica1io11 co11fere11ce pwsua111 to Sec1ion 16-2-3.F EMC . 2. l're-Ap plicauon Neighborhood Meeting Rezoning;. follmnng the pre-applicat,on c onference, each applicant for a rezoning shall hold a neighb orhood meeting in acc~rdancc w11h City procedures to dcscnbe their proposal before an application for rezoni ng can be a ccept ed 1;,y th e Ci1 y. The neighborh ood meeti ng is 11n npponunity for the i1Jipli c ,1n1 to describe the proposal as well as for area re si dents and prope rt y owners to offer input 3bout the proposal at an early stage. 17te applicant shall hold the meeting at a time and locntio n ac.:cc ss1 ble and convcnit!m for the public . TI1c Ci ty slm ll be repre scu tcd al the meeting . The C tty representative shall prepare a wnuen report of the neighborhood meeting an d make copies available to the Ci ty staff. the ap pli cant, and the public . J. Th e maximumtjmebc·,y;ccn a rrn\UU.d m;irhhorhond mselior and a nuhlic hrarior.h;for.e Jhe CoQllW5sigp shall-POl be PJQrs;,Jbtlp ons hHQdwlsiC!htY l I SO) days ln.Jllc.cvent !he pµblic hcoring is not held within ous hundtw.iclttY ( 180) dar Jh.e.J1cP1icem shnlLbc rcuuired to hold another ucishborhood meeting. IJ . Notice. The Ctty Manager or des,gnec shall require that not ice of req utrc,' pubhc hearings be given in accordance w,th Section 16-2-3 .G EMC . • Section 4 . Snff"ty Cl:u1se-s The City Council hereby fincts , detrrmines, anct ciccl:ucs 1h at th1s Ordinance is promulgated under the genera l police powe r of the Ci ty of Englewood, that it is promulgated fo r the hcahh, safety, and welfare of the public, and lha1 1.his Ordinance is necessary • for the preservation of health and safety and for the prou;ction of public conveuie11 cc an<l welfare . The Cit y Co uncil further detennines th at the Ordinance bears a ra tional relation to the proper lcgts lati ve o bject sought to be obtai ned . Ser:tinn 5 Se\'r.rnhili tv lf :my cl;m c:.e, se ntence, paragraph , or part ofthi!i. Ordinance or the application thereof to any person or circumsta nc,s shall for any reason be adjudged by a court of competent juri sdiction invalid , such judgment shall not affect, impair or in\'olidntc th e remainder u f lhi~ Or<li rn1111;c:: ur it appli cati un lt.) uthct pe rsons 01 dn;wnsta nccs. Se cti on 6 Inc on!i.i stent Ordinanr.es . Al l oth er Ordina nces or pon1 ons thtreof 1ncons1 s1cm or conflictin~ with thi s Ordinance or any portio n h<reof arc hereby repea led to the ex tent of such 111cotl sis1cncy or confl 1ct. Section 7 E(fec l of repea l or modi ficati on. The repea l or modifi cn li on of an y provi !>ion of t he: CuU~ o f !he C it y of Englewood by thi s Ordi nance sha ll nm 1clcasc. eK tingui sh, alter, modify. or change in whole or in pan an y penalty, forfeiture , or liability, either civi l or crintinal. which shall have been mcurrcd under such pro vts ton, and ea ch pro n s,on shall he treated and held as still remai ning in force fo r the purpos es of sustai ning any and all proper actions 1 suit s, proceedi ng s, and pro sec uti ons for the enforcement of the penalty. forfe iture. or lia bili ty. as well as fo r th e purpose of susra in1ng any Judgment , dec re<', or order whirh c:m or mily he rcndt:rC(I , entered, or m..1dc in such ac ti ons. suit s, proce eding s, or pros ecuti ons. Sc ct :.Q.!1...l L.<"!1i!~ :: -Pe nalty Provisio n of Section 1.-4•1 EMC sh;11l apply to each amt every V,u1ati!"'r, f I ! ;c r 'H.i ifl l1"CC. 6 • • • • lntrudui;ctl , rcaU in full, ar d pa~scd on lirst n:aJing as amen<lcJ on the 6th Ja y of September, 201 I. Published by Title as a Bill fo r an Ordinance 111 the C-.ty's official newspaper on the 9th day of September, 20 l I. Published as a Bill for an Ordinance on the City's official website beginning o n the 7th day of September, 2011 for thirty (30) days . A Public Hearing was held on September 19•, 2011. Rend b)' title and passed on final reading on the )rd da y of October, 2011. Pu t,li~l1ed Ly lit It: i11 tl1 c C ily's ufficia i ncwspapr.:r as Ordinance No._, Series of 2011 , on ,ne 1• day of October, 20 I I. Pu blishc, by titl e on the City's official website beginning o n the 5th day of C·ctober, 2011 fo r tl1111y (30) da ys . James K. Woodward. Mayo r ATI'EST · Lo ucrishia A. Ellis, Cit)' Cl<tk 1, Loucrishia A . Ellis, Ci ty C lerk of th e Ciiy of Englewood, Co lorado, hereby ce11ify that the above and foregoing is a true co py of the Ordinance passed on final readi ng and publi shed by title as Ordinance Ne._. Series oi 201 I. Louc ri shi:. A. E lli s 7 • • • ORDINANCE NO . SERlES OF 2011 BY ALITHORJTY COUNCIL BILL NO. 68 INTRODUCED BY COUNCTL MEMBER MCCASLIN AN ORDINANCE ESTABLISHING FEE SCHEDULES FOR WATER CONNECTION SERV ICE FOR THEW ATER CUSTOMERS OF THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, J 1-35-402 C.ll.S. authorizes any munic ipalit y to operate and maintain water facilities within and outside of the municipa lity; and \VHEREAS, the Englewood H ome Hui" C hnrter St'Ctious l?.1 , 122 nnrl 125 , rC"quire City Council lO set wot.er services by Ordinn.nc t~; nnd WHEREAS , a water con nection fee is a one-time charge th at al lows new users to pay fo r the ir proport 1onnte shnre ofcnpnc1ty in th<? City's water trcntmcnt plant and distributlon system . Red Ook Con s ulting recently completed a water connection fee study to updnte the fe es to rcl'ognizc current value of the water trentm e nt pln.n and distribution system nsset.s; and \\lfEREAS, tho City is experiencing mixed-use dev elopments in their wntcr service nren. Thelie deve lopments include multi-family dwelling units nnd commcrcioJ establishments tho.t nre served by n common water meter. Proposed mixed -use connection fees hove been de signed to recognize both residential ond commercial demands ; nnd WHEREAS, Multi-family ll!ld Mixed Use usage shall be calculoted based on the maximum po~!=ihlP. lnnrl which mRy be grP.ntP.r thnn th e currP.nt number nf units or fixtures ; and WHEREAS , Red Oak Consulting was ASked to compl ete a study to updnte the City's co nnection foes whi ch may be bn scd on the current value of the water pl ant and system , th e operating cost of the water plant und syst.e m or the rcpluc emcnt. cost of the City'H water plnnt and system ; and WHEREAS , the Englewood Water nnd Sewer Boord determined thnt the replncemcnt ,ns t was the preferred basts for the ralculotion of connection fees becn usc it mo st occurately reOcct.ed th e v nlu e of the syst..cm, and · WHEREAS , th e Englewood Weter nnd Sewer Board reco mmeadcs l the propos ed fee sche,lule nt it s May 10 , 201 1 meeting; II b ii NOW , THEREF ORE , DE rr ORDAJNED BY fHE crrv COUN C[L OF Tl!E CITY OF ENGLEWOOD , COLORADO , THAT THE FOLI.OWTJ\G FEES SHALL DE ADO PT ED: TAllLIC:ONE Single Use r \\later S,·strm C onnrction Ftc~ The \VJter Connection Fee s for Single Users. whether rc sidl!n ti:11 or commercia l,., :: r ., .cd ~u)c ly ~111 me te r size . Meter Size ln;ide City O ut side C it y J /4" $4 .360.00 ,6.540.0 0 I" Si,270.00 $10 ,905 .00 I 1/2" $14.500.00 $2 1,750 .00 2" $23 ,300.00 $34 ,95 0.00 3" $46,S00 .00 $69 ,750 .00 4" $72,700.00 $ I 09.0 50 .00 6" Sl74.400 .00 $261.600 .00 TABLE TWO Multi•t·nmily K,sidentiol Water S\'Stet:, Conneclion Fte, The Water Connecti on Fees for Multi-F amil v Residenti al propcr1ics consists of a base fee per co nnec ii on plu s :i 1h.rre-ticr c\w elling un it ff'<" b:1sect on rhe numher nf dwelling uni1s !!! the meter slze fee . Base Fee Dwellin~ Cnit Fee (per dwell ing uni1 ) Firs t 12 unit s Ncx1 22 units Over 34 uni ts In side City $2,620 .00 $5 80 .0 0 S450 .0 0 S2 75.00 Ou tside Ci ty S3 .930 .0U SS 70.GO $6 75.00 S4 I 2.50 No te · For multi-family waler connecti ons. fee shJII be the !1ru!!£r o f the fo ll owin g· I ) ·n,e sum o f the mult i•fanu ly conntc1i on fe e as shown m Tab le 1 :1 bO\'C or 2) 11 1c Me ter s ize ba sed conn ection fee os shown on Tob ie I. • • • • • • TABLE THREE Mixed Use {Conraining Both Residenriol and Co m.merci•I Uses) Waler System Connection Fees The Wate r Co nnecti on Fee s for rcsidcnti al/commcrcial mix ed use con sists of the sum ol the mulli-fami!y 1c:,11Jc11Lial co1u1ectio11 fee s as shown in Table 2 plu s n threc-1ier fixture unit frc ba sed (\I\ the number of commercial use fixture unit s as shown bcl ma.r QX the mc icr size fee. Commercia l Use Connection t,·ecs Firsl 125 fixture unit s Nex t 250 fixture units over 3 75 fixture unit s ln ,;,1tie C:11y }8 ) 00 SJ ? 00 i lu f''' Out side Cit y SI ]4.50 $ 52 .50 $ 39 00 Note : Fo r Mixed U;c water cotuicc1ion s the lee shall be the gr\,jj)g of the fo ll ow i11 g: I) Th e sum o f ca lculated mixed IJ SC muhifannl y and co mmerc ial conne ct ion fc:C!s or 2) Me ier si ze bas ed com1ccti on fe e. lntrodu :cd. read in full, and pa ssed on first reading on the 19th day o f September.2011 Publi :;hcO by Tith.: as u Bill for <1 11 0 1dirn111cc 111 the Cit y's offi ci al newspaper o n the: 2Jr d day of September. 20 I I. Publi sh ed as a Bill for an Ordin ance on the City 's o ffic ial websi1e beginning on th e 21 s1 day o f September. 2011 for 1hiny (30) days Re ad by lit le and pa ssed on 6J1al rea rling on th e lrrl day o f Octoher. 2011 Published by 1i1 le in the Cit y 's offici al newspaper as Ordinan,·c No._. Series of 20 1 I , on the 7th da y of Oc tober . 2011. Pul>li shc:d hy ti !l t on th e Cit y's o ffadal webs ite be gimun g on the 5th da y of O~tobcr. 20 1 l fo r thin y (30) day;. Jame s K . W oo dward, Ma~o AITEST : Lou cri shia A. Ellis, Cit y Clerk I, Loucri shia A. Elli ,. Cit y C lerk of the Cit y of Englew oo d. Co lorad o. hereby crt1tf'y tha t the above and forego ing i,; a true copy of the Ordtn anc e pass ed 0 11 fin al reading attd publi shed by tit le u.-. OrJi11am:c: No. _, Sci i1,;~ uf 20 11 . Lou cn shia A. Elli s • • • COUNCIL COMMUNICATION D•te: Agenda Item : Subject: O cto ber J, 2U 11 1 1 c i A Resolu1i o n Sellin g\' arl o us Fees fo r Medical Ma rij uana ._icenses lniti,tted Hy: ' I Staff Source: Depa rt,n ent of Finance dnd A c:ministra ti ve Serv ices Frank G f)·gl cwicz, Director COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Or A ugust 1 7, 2009, City Co uncil ap proved Ordinance No. 3 4, es t ablis hin g <1 te mporary susp ens ion or m c rat oriu m e n th e es tablis hm ent o f new Medic.al M.uijuana dispe n~ing ,111 d gruwin~ u:.~:. until !i u:11!:i in g ;md zo ,ing re gu lati o ns co uld be pu t inl o p lace. Thi s rn o r~to rium \-V as se t 10 e\:pire on Februar)• 1 7, ~0 1 o. Or Octo b er 5, ~009, Ci ty Council app ro ved O rd in111u .. e Nu. 41 . Tl1i ~ u rd in,1n ce ,i me nd s Titl e 5 v f th e Engl ewoo d Municipal Code to ind ude l,ce nsmg to r M ed ical M ari ju ana Pmna ry Caregive rs. On l anuary 4, 20 10. C irr Coun cil ,tpproved Ordin ance N o. 5, ,,xiendin g th e te m porary suspemio n o r m o rJ tc rium o n th e es tat--1is hm ent o f new Medi c,1I MJriju;rn a di spen si ng dnd growin g U'>t:::i. Tlib m orat orium was se l to ex pire o r lun t:' l 7. 20 10. On 1\-\Jy 3, 20 10, Ci ty Co uncil app ro ved Ordin anc~ t:!(,. 1.t, ex tending th e mo r<1 toriu111 o n th e establi shment of new Me dica l Mariju ana di s pe n sin g and grow in g u ses. This m o I ;11o rium was s~t to expire on October l Y. ~U l U. On A ugust}. 20 10, C ity Counc il ap p ro ved Ordinance No. 30, ex tending the ex isting t~mpor-i ry suspe nsio n o r morat o rium o n th e estc\bli shme nt o f new Me di c al Mariju,m a dispensing and gro w ing uses . Thi s m ora torium ex pi res o n Ju l~• 1. 20 11 . On Se pte m ber 13. 20 10, lily l n1 1n r il d 1..;r.1 1S'iP d 1oni11 g .:i nd li ce nsing equirement s fo r Medical ,\o\ariju ana uses t\ co nse nsus was rea ched rt•g arding sp c1cing rPrp1irP :,1e nts. O n April I I . 201 I , Ci ty Counc il ap proved Co u11 c,I 8 1II 19. w hi c h ad dre ss ed ' va rie ty o f i ss u es surrou nding M edi c al Mari1u an,1, includmg distan crng, adding ''M e dic al Maijl1Jna'' t o th e Local Li quor Li cens ing Au th o rit y, climin.1 tin g Tit l e 5, Ch.1p tcr ~ 2 of EM C ::?000 ;n d adopted new responsibil iti es and li censing proce dures. O n Ap ril 18, 20 I I , C ity Co un ci l h0ld a p ublic hea rin ~ to ga th er i111 H1t fr o m thP n 1rhl ir rpg;1 1rli ng tlw c hanges to th e Englewc o d M unic pa l Cod e lhat were pr o posed in Counc I Bill 19 . O n May 1 fi . 201 1, C ,ry Cuuncil ,1 d o p te d Ordin ,rnce 2 7, Se ri es oi 20 11 . A t th e May 23 , 201 1 Stud y Sess ion, Ci!) Coun cil dir ected ~t.-1 ff tu p rt:!pdl l= .i 1t':,ulutiu 11 :,t:!ll111g fe es i o r Medic.ii Mi1r i ju ana re lated li ce n sin g . On Ju ne 6,20 1 Co unci l passed Resolu t ion 4 4, Se ries o f 20 11 es tablishing fees fo r Meaical Ma nJu ana r<er,1s1.cred Pri mary Ca reg ive rs. At th e S,i p ternber 26. 20 11 St ud\' Sess;o n, Ci ty Co uncil discu sse d Me di ca l Marijuana Reside ntia l Reg ul at i, ,,,. RECOMMENDED ACTIO N Under tl,e mora to riJ m, app lica ti ons for Medica l Ma rijuana es tabli shrn en<s will be proce ssed b1• th e Loc al L1,1uo r and M edi cal M ari1u ana Licens,ng A uthont)• (L&MML'\) after the applica tions are ar,, <ove d by th e State o f Colo rado . Atl er th e moratori um , the '.&MMLA w ill proces~ ao pli ca tions fi rst and then sen d them to th e State fo : app roval. Curren tl y, there are five b.1sic li ce ns es tha t ca n be issue d : Medica l M;,.ri juana Cent ers, ~Ae dica l Ma rij u ana-Infu sed Prod ucts Manu fact ur e r~, O pt ion.1 1 Prem ise~ Cu lti va tio n Opc r,11io ns, In fu se d Prod uct Facil it y Associ at ed wit h an [xi sting Cent er, an d Cu lti vation Associa ted w it h an Exis ting Ct>n l~r . Staff reco mm ~nds Ci ty Council ;:1d opt a r~s olu:ion affi rrrnng the prev iously .~pproved fees and app rovi ng these additio na l fe es fo r th e fo ll owinp,: Applicali on Fee fo r Ne w li cense: Medica l M.:irijuan J Cen te r Opti onal Prem ises C ult iva tio n License Medical Mari jua na -In fused Prod ucts Manufa cturer Infused Product Fac ,h t)• Associa t ed W ith an cx Is11n g L ent e, Cult iva ti o n Assoc iated W ith an Exis ting Cen ter Annual Lice ns e Fees (Currenlly Renewed Every Two Yea rs ) Medical Mariju ana Cen te r Optiona l Prem ises Cuhi v,\tio n Li ce nse Metfic.a l M,11 iju dll d • l11 fu:,et.l P1uLl ud:, Ma11 ufd Llure1 l niu se d Prodcct Facil ity Ass ocia ted W ith an Existi ng Cen ter Cu lt ;va lio n A ssoc ia ted W ith an Existin g Cenle r Transfer of Ownership Medic ,,I "1 .uijuan a Ce nter (All Typ es) Opt1onJI Pr cm ise 5 Cul tiva ti on License Medica l M.ui1u ,,n a • lnfuse l1 Produc ts Ma nuf<1c 1u ;e 1 Infused Produc 1 Fac ility As~oc iated Wi th An Ex1st1 ng Ce nt er Cu lt ivatio n asso ciated VV1 th An h 1stm g Cen te r Change o f Ownership Ch ange o i Loca ti on Cha nge of Regi stere d M an age r $1,000.00 $1,000.00 $1,000 .00 $1,UUU.UU $1,000.00 $1,000.00 $1,000.0 0 $1,000.00 $1,000.00 S 1.000.00 $1.000 .0 0 $1,000 .00 S I,00000 $1,000 .00 $1,UOO.OO $1,000 .00 $1 .00000 S 100.00 • • • • • • Change of Corporate Structure (per p erson) Change oiTrade Name/Corporate nam e M od ification o f Premises R~<1 ew al of Licens e (All Typ e,) Renewal -Medical Marijuana Center Reae w al • Optio nal Premises Cultivati on Li ce nse Re ,1e wa l -Medica l Marijuana Infu se d Pr o du c ts M ,1n ufo ctur e r Ren ewal · lniused Pro duct Fa cility Asso ciated With an Ex isting Center Renewa l -Cult1-.•ctt io n ass oc iated 'vVith an Existi ng C enter Lat e Renew al Application Fe e (3 0 D ay License Ex knsion) lmp ec tion Fee (Ne\\ o r Ren e\•\'e d Li ce nse } Fi ngerprint ;pe r p e rso n -m a tc hes CBI /FBI charge s) Busi ness S,1l es Ta x Li cens e (O ne Tim e Fe e) Occ.up ationJI Key Employee Application (Pe r Pers on ) Occupati o nal Supp o rt Err pl o )'ee Ap pli ca t,un (Per Perso n) Busin es s/V endor Re5istration Ap plicallo n (Pe r Bus iness ) W areh ouse Registr at ion Ca re giv er Regi strati on Dupl icat e Busi ness Li cens e o r C ertifi cate Duplicate Occupational Lice nse O upl,c ate Busin ess/Vendor Regi str,1tion Li cense Su bpoe na Testirn o ny Copy Cost IPer Page -Black and Wl'.ite O nly) FINANCIAL IMPACT $100 .00 $100 .00 $100 0 0 S 1,000 .00 $1 ,00 0.00 $1 ,000 .00 $1 ,000 .00 $1 ,000 .00 $1 ,000.00 5500.00 S 100 00 Actual Cos t 525.00 $10 0.00 $100 .00 $ 100.00 $1,000 .0 0 S20.00 $25 .00 $1 0.0 0 $25 .00 Ac tual Co st S.10 The propos ed fe es are expe cted to ofise l the sta if lime required to administ er th ese li censes . Th e iee s will be rev i ewed period icall y and ,f neces sary st aff w ill reques t tha t Coun cil adjust fee s JCco rdi ngl y. LIST OF ATTACHMENTS Pr oposed re so luti o n RESOLUTION NO . SJ;HIF.S OF 2011 ,\ RESOLUTION SETrJNG VAIUO US fEES fOR MEDIC.~, '-< RIJU:\J\°t\ 1.ICEI\SES WHEREAS . on April 11 , 201 I. City Council approved Counci l Bill 19. which address ed a vari ety of 1ss ut:s surrounding Medical Manjuana , includin ~ distan cin g, .iddm g "\1edica l Marijuana" to the Loca l Liquor Lice1Lc;ing Authori 1y, climin:'\1ing and adopted new re spon sibili tie ~ :mrl lic.em.ing pmrr rlures ; :mrl WHEREAS . ut th e Mu y 13. 2011 Stu dy Se ss ion, City Council directed stnff to prepare n n.:solu tion setting fee s fo 1 Mct..lical Madjua!la 1datcd liL.t:11~i11g : ;mU \VH EK.EAS, currently, there are five ba::.1r hccnses tha1 ca n be issuc11: \itcchcnl MariJuana Ce nte rs. Med ica l Mruijuana -lnfu sed Produm Manufacturers, Op tiona l Premise s Cu lti\'ati o11 Operations. Infu sed Produc1 F:-i cilit v As soci:itcd with an Ex isl mg Center. an d Cultivati on Ass ll c 1~11ed wn h an Exi sti ng Cent«!r . and \VHl:REAS, the pro posed fee s arc expected to offset the st:ul 11mc rl'qui rc<l 10 :1 d1111ni s1er the se lkcnscs. and \Vi-fEREAS, staIT recommends Ci ty Co uJ1ci l affinning the previously .approved fee s :ind approving these add11 1ona l fees . NOW. THEREFORE. BE IT RESOLVED BY THE CITY COUNC'II. OF THE CITY OF FNGI FIVOOn, C:OI .ORAnO, THAT· Sectio n 1. The City Co uncil of the C11 y of Englewood . Col orado au th orize s 1he fo llowing arld 1ttonal Medi cal Ma rijua.11'1 fees in addi tion 10 the previ o usly app ro n::d fee~ as fo ll ows . Applicnlion Fee for New lic ense : Medical Mr,niuana Center O ptional Prem i~e s Cll lt1va 11 rm 1.iccnsc l\·tedical Manjuana Ln fu sed Product s Manufact•Jr t:..·r Infu sed Product Fa :iht)' Ai:;so c 1a1e... ,·.·than Exi s1ing Center Cu ltivation Assoc iated \Vnh an Exi ~ Cent er Annual Licenses Fees {Currently H.cnewed E\·cry ·1 wo Years) Medical Mari1ua11a Ce nter Option..1 1 Premises Cult ivation License Medic.ii M:i.rijuana -lnfu s<.-d Products Manufacturer Infu sed Proclucl Facilit y As soc1a1cd With an Exi s1ing Center Cu lt ivation ,\:;so ci ntcd Wi th an EKi $li ng Cc111cr Tra nsr er or Owner sh ip Medical Mariju.1na Center (A ll Types) $1 ,000.00 $1 ,0 00 00 $1,000 .00 S 1,000 .00 S1 ,0 00 .00 SI ,000 .00 Sl ,0 00 .00 $1 ,000 .00 $1,000 .00 S 1,000 .00 SI ,000 .00 • • • • • • Op1i ona l PreITUscs Culti va ti on Lice nse Medi c,., Marij uan a -In fused Products Manufacturer Infused Product Faci lit y Associ ated With an Ex isti ng Cente r Cuhivation Associate d With an Existing Cen ter Change of Owner.;hi p Chang e of Lo ca uon Change ,f Regi stered Manage r Chan ge of Corpo rate S1 ruc1u re (pe' person) \.hangr (,fTradc Nam e/\orporn lc nantc Modificat ion of Pre mise s Renewal o f Lice nse (Al l Type s) RcnC\.l.'al -Medi ca l Mariju :ma Cen ter Renewa l -t)p1 ional Prenuscs Cu h1\'at1 011 Li ce nse Renewa l -Medic.ti i\tarijua na lafu sed Products tvta11 uf:.H.:l ur c1 Renewa l -h1 fuse d Produ ct Faci lit y Associ ated With an E-;isting Ce nt er Renewal -Culti va ti on Asso ciated With rut E>.istin g Ce nter Lale Renewal Application iee (30 Da y Lice nse Extension) In spect io n FL-c (New or Renewed Li c ense) Fingerprint (pe r person -matche s CBVFB I charges) Bu sines s Sal es Tax Li cense (One Time Fee) Occupa ti onal Ke y Emp loyee Application (pe r person) Uccupa uonal Sup port t:mployee Ap ph ca u on (per perso n) Business/Vendo r Re~istration Appl ica ti on (pe r bu si ne ss) Wr1n:house Registra ti on Ca re g iver Re gis tra ti on Du pli ca te Business Li ce nse o r C mi fic a1e Dupl icatc Oc cupati omil License Dup lic~lr Busin ess /Vendor Reg1~1r.uion I ,irc nsr Subpoena Testimony Copy CoSI (8 1/," x 11"' page -Bla ck and Whil e on ly) ADOPT ED AND AJ'l>ROVED thi s 3rd da y of Oe1o ber , 201 I . ATTEST : SI ,000.00 $1 ,000.00 $1,000 .00 $1,000.00 $1,1)00 .00 $1,000 .00 $100 .00 $10000 SI00.00 $100 .00 $1,000 .00 S I ,000 00 S I .000 .00 $1,000 .00 $1,000.00 $1,000 .00 $500.00 $100 00 Ac 1u ol Co;i S25 .00 $100.00 SI00.00 $100.00 SI.000 00 $2000 $25 00 $10.00 $25 00 Actua l Cost $ 10 Ja mes K . \V oodw ard . Mayo r Lou cri shia A. Ell ;s , Cit y Clerk 11 Ll'luc n shfa A. Ell is. C il y C lerk fo r the City of Englewood , Colorado, hereb y certify the a b ove is a true copy o f Rcso lu1i on No. __ , Series of 201 I . I oucri,hia A. Elli,. C:i 1y ricrk • • • • • • ORDINA~CE NO . SERlES OF 20 I I BY AUTHORITY COUNC lL BILL NO. 7 I lNTR ODUCED DY COUNCIL Ml':MBER A BlLL FOR AN ORDINA.\JCE AMENDING THE CITY COUNL L POLICY MANUAL REGARDING Tll E ELECTION OF THE MAYOR AND MAYO R PRO ·1 EM WHEREAS , both th,• Englewood Hom e Ruic Chnr1cr nnd the Rule s of Orde r and Procedure fo r th e Eng lew ood Ci ty Co un ci l contain pro visi ons for election of the Maycir: and WHEREAS , the Rules of Order ::md Procedure co nrnins" prov ision for clcclio n of the May or and Ma yo r Pro Tcm but also co ntain s secret ballot );rngungc:; and WH EREAS. in 199 1 the Colorado Sunshine Act was amend ed to provide fo r certain exceptions to ,he general rule of meet ing s bci:ig open to the pubhc; and WHEREAS, election ofth, A.ayer .:ind \1:iyor Pro Tern does not meet nn1• of the e xc<.-ption s: therefore, the ele ction ofthc Ma yor and Mayor Pro Tem may not be held in ,,n Executive Sesston; and WHEREAS, :-incc the w1endment to th e Colorado Sunshine Act electi on of the Mayor and the May or Pro Tet , of Englewood ha s not been held in Exec uti ve Sessi on; and WHER "AS, this arr,·:ndmcnt to the Rules of Order and Pro cedure will elimi nate the sec ret b:11101 pro \ 1~tl.:1; NOW, TI1 ER EFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , CO LORADO , HJA"; THE COUl\"CIT.. RULES OF ORD EK AND PROCEDURE ARE .Ou"1ENDED AS FO LWWS : The prcs ,cl,ng officer o f the City Co un cil shall be the Mayor who shal l be elected~ D.'Wiel-by the members of lhe Cit y Cmmci l .11 the stK10nd firsl regular meetinµ in No\'ember rift er each genera l municipal ekcti on. The presiding office r shall preserve st ri ct order and decorum at all re gular and specia l me eting, of tltc Ci:y Counc il. He/she sha ll state every question coming before the Cit y Council, ann ounce th e dcci ~·ion of the City Council on all subjec ts, nnd decide all que stions of order. subject , however, to an , pjlca l of the Cit y Council , in which even t a n>>Jority vote of those Coun ci l Members present anr' vo ting sha ll gove rn and conclusive ) y detennine such questions awarded . He/she sh all vote on :i.11 que stion s , hi s /her name being ca lled last, he1she sha ll stgn all ord inances adopted by the Ci t ; Council during hisn1er presen ce . 12 bi 111c l\layor Pro Tern sha ll be elec ted Bl so<Fel ~•ll at by th e members ofthc Caty Co un cil at the 5""9Rft ~ meetin g in November after each general munic ipal el ec tio n. The Mayor Pro Tem shall se rve as f,..b yo r during the ab sen ce or disa bil ity of the Mayor an d in ca se ci f a vac anc y in the office o f th e Ma yor pending a selec ti on of a new successor. Introduced, read in full , and passed on first read in g on the 3rd dny of Oc tober , 2011. Publi shed by Title as n 8 1II for o.n Ordino.n cc in 1h c Cit y·s offi cinl newspaper on the 7th da y o f Oct ober, 2011 . Pu bli shed as a Rill for an Ordin ance on the Ci ty's offi c ial website beginni ng on th e 5th day of Oct ober , 201 I fo r thin y (3 0) da ys. Jame r. K . Woodward, f .. 1ayo r ATTE ST : Lu ucri shia A. Elli s. Cit y Clerk • I, Lo ucri sh ia A. Elli s, C it y Clerk of the Ci1 y of Engle wood, Colora do, hereb y ccnify th :a the • abov e and fo rego ing is a true copy of a Bill fo r an Ord inance . int ro duc ed , read in fu l1, and pass ed on fir st reading on the 3'' day o f October, 201 I . Lo uc ri shi a A. Fll is • 2 . 3. 4 . 5. Cal l toord~q:~ m_ Invo cation Pledge of Alleg iance lL!__,. __ _ Roll call ----- CC q bq I :i~utes CUUNC.:IL . M cc11ng w:>rk tn g no tes absen t • • , I. 2. 3. 4 . 5. Agenda for the Regular Meeting of the Englewood City Council Monday, October 3, 2011 7:30 pm .:ng lewood Ci vi c Ce nl e r -Co un ci l Cham be rs 100 0 Eng lewood Parkway Engl ewood. CO 80 110 ''"'° oro.,~-~1!r In vocation. {I~ J . Pl edge 0 1 All egia nc e . t., Ro ll Call. rJit7~ Cons1d er c ti on oi Minutes of Pre v,o us Se ss io n. a. 6. Recogni•i o n oi Sched ul ed Publi . ~o mment. (Thi s is an o ppor1uni 1y ior the public to address City Co un c il. Council ma y as k ques tio ns fo r clarific.i t1on . but there wi ll no t be any dialogue. Pleas e li rnil y ur p rese ntat io n to fiv e minutes.) Rec.og 1ion oi Unsch edu led Pub lic Co mm ent. (T his is an o pportun ity fnr th e publi c 10 add ress Cit y Co uncil. Co un cil ma y ask que stions for clar i11Ca tio11, but th ere wil l 110 1 be an ·r di ,1\ogue . Please !irr.it ,•o u r presentation to thr ee minute s . Time fo r u mc h-~1 ul ed publi c comm en t ,nay be lirnil e_d 10 1,i111j1111t es, and ii lim ited , s!Jfj1J:2~ued to Ge1w,a l Disc,~ssion. . ~ a .~t<SWll1V--r1~ ~/lul:rz .• ~ · ()tip.~ r. Co un ci lR espow#.~o~~ -())Pd ~~~ 0 11 11 111111i c,11io ns. Pro clamati ons, .i nd App oi~tmenl5 . ~ ~ n () Email from Tr ent Lind I u r Lill~ 111, r~!iig11 dliu11 irunt the All idnt-e fur Cu11 1111 c rc e i1~ '( En~lewood. ~ 1 /JUIA~ ~ > • ;?..llV~ . '!)_ -~-.J:(Joluti on appoin ting ay ne ~~e F:lewood W ate r and Sewe r Bo ar d . ~~~J 1 ~,1/XJ [Ylf~ . ~ 1./11 Plca,o note Ii \'O U h,we a d15abili 1y ,,nd need ,1u<ol,al)• ;uds o, ,cn·icc,. please nc 1iiy 1hc Ci1y of Englewood f30J 762 2 •105 1 ,ll lea .. 1 '1l. h"lurs in adv ance of when services :t re n ccr!crl. Eng lewood City Council l\1ymd,1 Or1obe1 3, 70 1 I ... , Ji ef 1✓D ),!f~.JL~ ~ c. A resolution Jppo inting Kells WJggoner 10 th e Englewood Water and Sewe r Bo ard . () .. J---~ m Z:fi?.,g a voting alte r11ale pusilio 11 O il tl!,l(_E n~w99d Waler and Sewer. /()J!V ,_ , Board and appo rnun g Jo la\' to iill the pos i11 o n. _ff{(k~~ ~ -~ xJ:} d'~ A resol ution re appo inting Mart}.:_-r(j /~Brien as Asso ciate Municipal Judge for the Citv ~ ~ .:Jl:Y }fp'{fe:;t!JColoradn ~ /hUJ)d. • <T'~-~ es on f!lfi~.()(}j ,6fjV _:•~JM"IU--Cb/)S/Jr ~ ·. -~-·irv--;-v He..; 9 . Consen l Agenda Item:,. a. h A rprnv~ of J rdi n.i nc es on Se co nd Re.irling. ~ :U.t ~ ()vf#--:11 ~ Counci l Bill N o . 55, a uth o ri zi nµ i1n agreeme nt •::i th th e Col<,ra do \\IJ ter C u 11 ~t'!l\'dlio n 0u,11d fo 1 design ,1nd co n struc tio n o f Uni o n Ave nu e B0,11 Chut es Safe ty Im provement s. ~ t7/P . Council Bill N o . 56, auth o ri zi ng an access ease ment l o Urban Drainage and Flood Cont ro l D istric t fo r th e Union Avenue Boat Chu te s Safety lmProvem en to:. (5) A I/. / JOt,ii . Council Gi ll No. 50, u ~dating th e NonEmergency Emplo1·ee Ret·,cmcnt Pl an to rl~ ;J.-1-co mply w ith changes req uired by the IRS a11d tu cu11 ec l the Bo a1d nam e. //"1") Cou ncil Bill No. 66, adopt;ng an amendment 10 th e Ci ty 0 1 En gl ewood ~ol ice (J)f _3.!:---Officers Pension Plan D ocument. ,,,,>'/ Council Bill No. 6i, adoptin g .111 amendment to th e Engle wood Fir P.fig ht ers ..jf '.::,_ Pens io n rlan D ocument. D'W' -::lut1 ons and tv\o t1 0 11 s 10. . ' Recommenda ti on fr om th e D epa rtment of Fin ance and Adrninis tr,1 ti ve Services to adopt a reso l LJ ti on r1ppro\1in g ch,u,ges to 1:,P City o f Eng lewood's ln ve $tn~e nt Policy. Staff Source: Frank Cryglewicz, Director of Finance and Administra1i\'e Services . · • • · · Pu hli c H ear ing. Item ----r-l o n~ Sc lieduled.) Pl eas e 11 n1e: Ii you h,,..-e a dl sa::Jiliry and 11 c ctl auxili;uy ,1 11h m )t:"1vii..t:"), µl~<1~t:" 11ot11r th e Ci1y o i [nglcw ood 1)0J-i62·H05' ,•! le .:sSt 40 ho w s in ad _v,_m_«_• _ol_"_·l _,e_n _,e_ • ...,_k_e_,_•"-•-"-••_d_e_d. __________ _., • • • • Englewoo d Ci1y Council Agenda Oclo be r l, 20 11 Page 3 li . O rd,n ances , Reso lutio ns and M o ti o ns a . ,i,:pp ro va l of O rdinan ces o n Fi rs ! Read in g. I ~~ --Cou ncil Bill 6~ecomm enda t ion fr o m th .:-Finance an d A dministra ti ve es Depa rlm en l 10 adop t a b ill fo r an o rdin ance am endi"g the Englewood Muni ci p ,I Co d e p ert aining lo ve n dor lees . Staff So~rce: fra G gle i , · Director of Financ e and Administrative Se rvi ces ~ ?i ii. du ncil Bill No. ~ ecomrn en da ti on fr o m th e fina nce and Adm ini str11tive Servi ce s epa rtm ent l o adop l a bill fo r an o rdin ance arn endin~ th e Er.p,lewood Ma nicip al Cod e perlairnn g lo !h e Was te Tr ans fer Fee . Staff ~\If/IC'..~ Gryglewicz, Dire t:lor uf Fin,mce c1.nd Administrative Sen•ices~ -~ ~ ii i (Council B ill No. 6~econunen d a1ion fro m 1he D epa ,an! o f Finan ce and , Iii\ ~~rv ices to approve J bi ll for an o rdinan ce ad op ti ng th e City of N Englewood Bu dge ! fo r Fi sca l Yea r 20 12. Staff So · rygl icz , ·. Director of Finance and Administralive Services ~~~t,i(. ~ . c ~· l~:-S: d .. t,4111i,.a.,--~•~ 0 t ,. < ou nc1 1 No. ~ ecu111 111 en at 1cm 1rom ,e epartm ent ot ma nce am Aam1rn str a11ve Se rv1ces to approve a bill fo r an o rdi nance app ropria tin ~ fu n ds ~ fo r !h e City of En glewood for Fisc al Ye •r 20 12. Staff So urce: Fr~:J''Jl./.lf),~&1{1--,,t,J _. Gryglewicz, Director of Finance and Administrative Services . ~~ v. ~~Recom mendation irom th e D epa rtm ent of Fin a,~ I 1)~n,inislralive Se iv,ces l o app rove a bill for an ordin ance ad op t ing !h e Budge ! J fo r th e Li11l c1o n/Engl ewood W as tewat er Tr ea tment Pl an! fo r Fisca l Yea r 20 12. Staff Source: Frank Gryglewicz, Dire1itJVA>f.~nce,;.;,".;,~islrati,e . ·Services . ·' · -~ •v":,:--:;;J.__ ~ ~ ;:;.. ~ Ji un c,I Bil l N o . 63 -com menda!1J n fr o m th e Departm ent o i Fin ance and "U mll\:Slr alive-eiv,ces 10 app rove ., bill fo r an o rd inance ap p ropria1i11 g fu11 J, fu r !h e Li llleto n/Englewood Was tewa ter Trea tme nt Pl an ! fo r 20 12. Staff . Source: Frank Grygl ewicz, Dir ector of Finance a d!Tlinis rative Services . / ,1 .# __ ----===·-:2._ ~~-~~~ vi i. (Co~::.Eiltommendat,on fro m I ,e epa r1 me n1 of Fin ance and M m 1111s 1ra1ive Services l o approve a bill fo r an ora in ance es tab lishi ng th e n 201 1 M ill Levy to be coll ected in 20 12. Staff Sourc~ Fr~nk~ s;1ewicz, ~ /\./ Director of Finance and Admini strative Se rvice s.~,fs ~ . . ~f() ~Oun ci l Bi ll No. 69 -ecommen d ation fro m th e Po lic e Depa rtment to ado~! a ~ 111ance auth orizi ng applica ti o n fo r an d ,,ccepl ance of Co lo rado :.i-,1/~ D ep artm ent o i Transpo rl al ion Gra nt s 2 11 20 12. Slaff Source : Jeff ~1,,1, Sanchez , Deputy Chi ef of Poli ce .__t-:.~~~--'AK4,0,"111f- ix . -·unc1I 8111 N o. 70 -· commendati on (:o m th e Communi ty D v~lupm ent nl 10 adopt a bill fo r an o rd inance auth o ri zing 1,.,0 ln1 ergove rnrn en 1al Subgran 1ee Ag ree men ts fo r th e 20 11 f ra pa hoe Co un ty Comm unity Devcloµ111~111 Block Gr,111t Prog::~:aff Sou~~};..:;,_1_ 1 ;, /J . /J Grimmett, Housing Finance Specialist. '1:: fil/cfl!.i/it,I #U'.T"""~-, Please no1e . If yo u h.ive a disab ility and need auxiliary ai ds or ~e rviccs, pleas e nolity lh e City ot Englewoo d IJOJ-76 2•2·:05\ al le,u l 48 hou r~ in ,1dvance of when serv ices .:re 1_ie'-'e ___ d.c..cd'--. __________ _, Fnt,IPwnn,1 l1 ty f"n 1tnri l A!,POrb Octobf!r), 20 11 Page -1 -----------~ x~~i,t,r,,mende~n11ne 11d -1tllll l from the Ut1ht 1e , PA Uepar tm ent to ado pt an amended or dinance relating to fee sched ul es ior (Q;,il O Se\,er conn~cuon and coll?.r.tmn 'Y'-le m feps~'!ff Source: Stewar1 H. V VI f"/ ./ Fonda, Director of Utilities /)uAl~A(~ --~ • 11). b. Appro,al oi Ordi nances en Second Readi ng . -;;.. ___ · •. l iJ1i1-15 Vcouncil Bill No. 54, amending sections of th e Eng lewood Municipal~· YimJ ~_.(L___,_ __ ;1pertain ing 10 public notice req uired fo r Planne d Unit De velopments ';J-... •J'!? U, 1/i~ <:ouncil Bill No. 68, relatir.g to fee schedu les fo r wa ter ~~c~1 '.'i:~•,ce fo r , U W ,A the wa l er c ust omers of the City of [nglew0~~. Colorad~ • c. . R;solutions and Motions. 'J-(4()~ a. b. Mayor's Choice . ~ Cou ncil Membe,s' Choice-7-----. f(P~11J Council 8111 No 7 1 -A-bill for an ordinance am ending th e City Counc il Poli cy ...,,...,,,,..._garttlligo;;;' elecuon of Ma)'or and M a)'or Pro T em . JI~~ /4Jk- 13 . 1 4. 15. t'lease noce: II }'OU h,1ve a d1sab1l1ty and :med au,-;ihary ;11d~ 01 se rv1e cs , please no1 ,fy lhe (1ry al Engl~wood U OJ•7bl·.l405l ,1 1 lelsl 48 ho u,s in advance oh·.11en services are needed. • • ENGLEWOOD CITY COUNCIL ENGLEWOOD, ARAPAHOE COUNTY, COLORADO Regular Session October 03 , 2011 DRAFT A permt1nent se t of thes e minuh.•s and tho audio arc maintained in the City Clerk 's Office. Minules and streaming audios are also available on the web al htlp:ilwww englewoodgov.orgtlndex .aspx?paqe;999 ~O 1 Call to Ordor . ---..__ ./ /} (n" The regular meeting o f the Englewood City Council was ca ll ed to order by Mn yo r Woodward at ~- 2 Invocat ion The invocation was given by Council Member McCasl1n . Pledge of Allogianco The Pl edge of Allegiance was led by Counci l Member Mc caslin 4 . Roll Call Presen t: Absent A quorum was present Also present· Council Members Jefferson , Olson , Penn , Gill i!. Mccaslin, W ilson , Woodward None City Manager Sears ..,.- City AUorney BrolZman ....-- De puty City Manager Flaherty ✓ City Clerk Ellis ✓ Deputy City Clerk Bush ✓ Director G ryglew1cz , Fina nce a,,d Adm inistrative Services V Director White , Community Dr,velopm enl ..,,,.. Direc tor Fonda , Utilities V / Housing Finance ~pec1alist Grimmett . Comrnun ily Development V De puty Chief of P,1I ce Sanchezv 5 Consideration of Minuter, of Previous Session (a) COUNCIL MEMBE , r MOVED , ANO COUNCIL MEMBER 01 C (}M {i~ SECONDED, TO APPROVE THE Ml TES OF THE REGULAR CITY COUNCIL MEETING OF SEPTEMBER 19, 2011. Vote results : Ayes · Counc il Members Penn . McCashn , Wilson , Woodwa rd , Jefferson , Olson . G,1 11I Nays : None Mol ton earned . 6 . Recognition of Scheduled Public Comment Th ere were no scheduled visitors . 7. Recognition of Unscheduled Public Comment Tu~ CJJAA\... ·-'l)e,i-»-+<-- Englewood City Council October 3, 2011 Page 2 Council Response to Public Comment I!. Communications, Proclamations and Appointments (a ) An email from Trent Lind announcing his resignation from the Alliance for Commerce ,n Englewood wa!i cons idered . • COUNCIL MEMBER ~ ,lJ)~OVED, AND COUNCIL MEMBER w l J <;,1) J\, SECONDED, TO ACCEPT THE RESIGNIFROM TRENT LIND FROM THE ALLIANCE FOR OMMERC:E IN ENGLEWOOD. Vote results: Ayes : Counr.,I itembers Penn . McCashn. Wilson . Woodward . Jefferson. Olson , Gillit Nays: No•.o Motion carried (b) A resolution appointing \•~ayne Oakley to the Englewood Water and Sewer Board . couNCIL MEMllER \N ~\)'bk MOVED, AND couNcIL MEMBER Tu~ C,p~\,¼,.AcoNDED, TO APPROVE THE APPOINTMENcto WAYNE OAKLEY TO THE ENGLEWOOD W E AND SEWER BOARD -RES01_UTION NO. SERIES CF 2011. RESOLUTION NO . :6b. SERIES OF 20 11 A RESOLUTION APPOINTING WAYNE OAKLcY TO THE WATER AND SEWER BOARD FOR THE CITY OF ENGLEWOOD , COLORADO . (c) A resolution appointing Kells Waggoner to the Englewood Wa~=d Sewer Board . COUNCIL MEMBER \I\\ 1 \c::,.Q. ~ MOVED, AND COUNCIL MEMBERte,11 ;\A / SECONDED, TO APPROVE THE APP~OFKELLS WAGGONER TO THE ENGLEWOOD WATER AND SEWER BOARD -RESOLUTION NO.~ SERIES OF 2011. RESOLUTION NO . Si SERIES OF 2011 A RESOLUTION APPOINTING KEL LS WAGGONER 1 J TH WATER AND SEWER BOARD FOR THE CITY OF ENGLEW"OD, COLORADO . (d) A resolulion crealing a voling alternate position on the Englewood Water and Sewer Board and appo inting Jo Lay to fill the posi tion . COUNCIL MEMBER ~ ~~31\\l,b,_;MOVED, AND COUNCIL MEMBER 'W\ ~}\._; SECONDED, TO APPROVE CREATIN<1 VO INC ALTERNATE POSITION ON THE ENGLE OOWATER AND SEWER BOARD AND THE APPOINTMENT OF JO LAY TO THIS POSITION -RESOLUTION NO._ Qb: SERIES OF 2011 . RESOLU TI ON NO il. SERIES OF 2011 A RESOL UTION APPOINT ING JO LAY AS AN ALTERNATE VOTING Ml:MBER TO THE WATER AND SEWER BOARD FOR THE CITY OF ENGLEWOOD, COLORADO . (e) A resolution reappointing Marcia G, O'Brien as Associa te Mun 'cip al udge lor the City of Englewood . Colorado. Englewood City Council October 3, 2911 Page 3 COUNCIL MEMBER ~ 1~ t MOVED, AND COUNCIL MEMBER n IL "''· SECONDED, TO APPROVE THE REAPPfMENT OF MARCIA G . O'BRIEN AS AN ASSO~-AL JUl.l,E FOR THE CITY OF ENGLEWOOD, COLORADO-RESOLUTION MO .~ SERIES OF 2011 . RESOLUTION NO~-SERIES OF 2011 A RESOLUTION FOR THE REAPPOIN TMENT OF MARCIA G. O'BF,:EN , AS ASSOCIATE MUNIC IPAL JUDGE FOR THE CITY OF ENGLEWOOD . COLORADO. 9 . Consent Agond• 1a) Approval of Ordinances on First Reading There were no items submitted for approval on second rea~. • _ . _ COUNCIL MEMBER \1\1 \ \sl))\ MOVED, AND COUNCIL MEMBER ~SECONDED, TO APPROVE CONSENT AGEII/DA ITEMS 9 (b) (I), (ii), (Ill), (Iv), (Y) and 9 (c) (I) •. (b) Approval of Ordinances on Second Reading (i ) ORDINANCE NO. 1:J. SERIES OF 2011 (COUNCIL BILL NO . 55 . INTRODUCED BY COUNCIL MEMBER GILLIT) AN OR DI •ANCE AUTHORIZING AN "AGREEMENT REGARDING DESIGN AND CONSTRUCTION OF UNION AVENUE BOAT CHUTES SAFETY IMPROVEMENTS" BElWEEN THE COLORADO WATER CONSERVATION BOARD, A DIVISION OF THE DEPARTMENT OF NATURAL RESOURCES OF THE STATE OF COLORADO AND THE CITY OF ENGL~?OD. COLORADO . (i i) ORDINANCE NO. m. SERIES OF 2011 (COUNCIL BILL NO. 56 , INTRODUCED BY COUNCIL MEMBER PENN ) AN OROIN~.NCE AUTHORIZING A GRANT OF ACC ESS EASEMENT TO URBAN DRAINAGE AND FLOOD CONTROL DISTRICT BY THE CITY OF ENGLEWOOD, COLORADO PERTAINING TO IMPROVEMENTS OF STRUCTURES ON THE SOUTH PLATTE RIVER KNOWN AS THE UNION AVENUE BOAT CHUTES . (ui) ORDINAN CE NO. l ~~ SERIES OF 2011 (COUNCIL BILL NO . 58 , INTRODUCED BY COUNCIL MEMBER WILSON ) 7 AN ORDINANCE AMENDING TITLE 3 , CHAPTER 4, OF THE ENGL EWOOD MUNIC IPAL CODE 2000, ENTITLED "CITY OF ENGLEWOOD NONEMERGENCY EMPLOYEES RETIREMENT PLAN AND TRUST AS AMENDED AND RESTATED EFFECTIVE JANUARY 1, 2006". (iv) ORDINAN CE NO -~ SERIES OF 2011 (COUNCIL BILL NO. 66, INTRODUCED BY COUNCI L MEMBER WILSON ) AN ORDINANCE ADOPTING AMENDMENTS TO THE. CITY OF ENGLEWOOD POLICE OFFICERS PEN SION PLAN DOCUMENT (THE PLAN ). {V) ORDINANCE NO.~. SERIES OF 2011 (COUNCIL BI LL NO. 67 . INTRODUCED BY C,OUNCIL MEMBER WILSON ) AN ORDINANCE ADOPTING AMENDMENTS TO THE CITY OF ENGLEWOOD r IRE FIGHTERS PENSION PLAN DOCUMEN T (THE PLAN). '(C) Resolutions and Motions Englewood City Council October 3, 2011 Pago4 (ii Recommenaation from the Department or Finance and Adm,nistrative Services toadopt a resolution approving changes to the City of Englewood's Investment Policy. RESOLUTION NO~. SERIES OF 2011 A RESOLUTION ACCl::PTING CHANGES AND UPDATES TO THE C ITY OF ENGLEWOOD'S INVESTMENT POLICY PER ORDINANCE 45, SERIES OF 1995. Vote results: Ayes : Council Members Penn, McCaslin , Wilson , Woodward , Jefferson , Olson , Gillit Nays : None Motion carried . 10 . Public Hearing Items No public hearing was scheduled 11 Ordinances, Resolution and MoUons (a) Approval of Ordinances on First Reading (i) Direclor of Finance and Admin istrative Services Gryg!ewicz presented a recommendation from the Finance and Administrative Services Department f.o adopt a bill for an ordinance a:nending the Englewood Municipal Code pertoining to vendor fees . COUNCIL MEMBER I\~~ ~ ~~ '~VED, AND COUNCIL MEMBERVVI ~)\..»t{coNoEo, TO APPROVE AGENDA~. COUNCIL BILL NO. 64. A BILL FOR AN ORDINANCE AMENDING TITLE 4, CHAPTER 4 , SECTION 4, SUBSECTION 7 PARAGRAPH (C). OF THE ENGLEWOOD MUNICIPAL CODE 2000 , WHICH PERTAINS TO THE ELIMINATION OF THE VENDOR FEE . Vote results: Ayes: Council Members Penn . Mccaslin, Wilson, Woodward , Jefferson , Olson, Gillit Nays . None Molion carried . (ii) Director of Finance and Administrative Services Gryg \ew1cz presented a recommendation from the Finance and Administralive Services Department to adopt a bill for an ordinance amend ing the Englewo 1 Municipal Code pertaining to lhe Waste Transfer Fee. , •. _ f COUNCIL MEMBER ' OVED, AND COUNCIL MEMBER N\~ooU~oNOED, TO APPROVE AGENDA I M 11 (aj (I -COUNCIL BILL NO. 65 . A BILL FOR AN ORDINANCE AMENDING TITLE 4, CHAPTER 7, SECTION 3, OF THE ENGLEWOOD MUNICIPAL CODE 2000, PERTAINING TO INCREASING WASTE TRANSFER FEES . Vote results: Ayes : Council Members Penn, Mccaslin, Wilson, Woodward, Jefferson, Olson, Gilli! Nays : None Motion carried . (iii) Director of Finance and Admm islrallve Services Gryglewicz presenled u recommendation from \he Department of Finance and Administrative Services lo approve a bill for an ord inance adopting the City of Englewood Budget fo, Fiscal Year 2012 . EnglJWOOd City Council October 3, 2011 Page 5 COUNCIL MEMBER~-MOVED, AND COUNCIL MEMBER Q\St)"-../sECONDED, TO APPROVE AGENDA I 1 (a} COUNCIL BILL NO. 60. I A BILL FOR AN ORDINANCE ADOPTING THE BUDGET OF THE CITY OF ENGLEWOOD, COLORADO. FOR THE FISCAL YEAR 2012 . Vote results : Ayes : Council Members Penn. Mccaslin, Wilson . Woodward , Jefferson , Olson , Gill,t Nays. None Motion carried . (iv) Director of Finance and Administrali'le Services Gryglew,cz presented a recommendation from the Department ol Finance and Administrative Services to approve a bill for an ordinance appropriating funds for th City of Englewood tor Fiscal Year 2012 . () COUNCIL MEMBER~=±½¼..:....:..,:..,,, MOVED, AND COUNCIL MEMBER -rhl~ECONDED, TO APPROVE AGENDA ITE 1 (a} ~ ~DUNCIL BILL NO. 61. A BILL FOR AN ORUINANCE APPROPRIATING MONIES FOR ALL MUNICIPAL PURPOSES IN THE CITY OF ENGLEWOOD , COLORADO , FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2012 , AND ENDING DECEMBER 31 , 2012 , CONSTITUTING WHAT IS TERMED THE ANNUAL APPROPRIATION BILL FOR THE FISCAL YEAR 2012 . Vot~ results : Ayes : Council Membe rs Penn , McCaslln , Wilson. Woodward , Jefferson , Olson. Gilli ' Nays : None Motion carried . (v} Director of Finance and Administrative Services Gryglewicz presented a recommendation from the Department of Finance and Admini strative Services to approve a bill for a · ord ina nc e adopting the Budget for the Li ttleton/Englewood Wastewater Treatment Plant for Fiscal Year 2012 . COUNCIL MEMBER nlc.hV\ MOVED, AND COUNCIL MEMBER (htCM«AecoNDED, TO APPROVE AGENDA~-COUNCIL BILL N0.62. A BILL FOR AN ORDINANCE ADOPTING THE BUDGET FOR THE LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT FOR THE FISCAL YEAR 2012 . Voto results : Ayes : Council Members Penn , Mccaslin, Wilson, Woodward . Jefferson, Olson . Gillit Nays : None Motion earned . (vi) Director of Finance and Administrative Services Gryglewicz presented a recommendation from the Department of Finance and Administrative Serv ices to approve a bill for an ordin ance appropriating funds for e Littleton/Englewood Wastewater Treat'llent Plant for 2012 . COUNCIL MEMl3ER vi\...-· MOVED, AND COUNCIL MEMBERW I \'&)"--sECONDED, TO APPROVE AGENDA ITEM 11 (a) -COUNCIL BILL NO. 63 . \{\ A BILL FOR AN ORDINANCE APPROPRIATING MONIES FOR THE LITTLETON/ENGLEWOOD WAST EWATER TR EATMENT PLANT PURPOSES IN THE FISCAL YEAR BEGINNING ,IANUAR Y t , 2012, AND ENDIMG OFCEMBER 31 , 201 2. CONSTITUTING WHAT IS TERMED THE ANNUAL APPROPfUAT'"'lN BILL FOR THE ,,::;CAL YEAR 2012. Vote results : Englewood City Council October 3, 2011 Page6 Ayes · Council Membe rs Penn, McCaslin , Wilson , Woodwa rd. Jefferson , Olson, Gi11 1t Nays: None Mol1on carried . (vi i) Director of Fin~nce and Administrative Services Gryglewicz presented a recommendation lro11 the Depanment of Finance and Admin istrative Services to approve a bill for an 01dmance establishing the 2011 Mill Levy lo be collected in 2012 . ♦ n. . , COUNCIL MEMBER Mtr~ Ali ~OVED, AND COUNCIL MEMBER~SECONDED, TO APPROVE AGENDA~· COUNCIL BILL NO.59. VI\ A BILL FOR AN ORDINANCE F IXING THE T,V: LEVY IN MILLS Uf-'.)N EACH DOLLAR OF THE ASSESSED VALUATION OF AL L TAXABLE PROPERTY WITHIN THE CITY OF ENGLEWOOD, COLORADO . Vote results: Ayes: Council Members Penn , Mccaslin , Wilson, Woodward, Jefferson . Olson , Gillil Nays. None Motion carried . (viii) Deputy Chief of Police Sanchez presented a recommendation from the Police Department to adopt a bill for an ordinance authorizinr 1pplication fo r and acceptance of Colorado Department of Transponation Grants for 2011/2012 . COUNCIL MEMBER~•. MOVED, AND COUNCIL MEMBER~_ SECONDED, TO APPROVE AGENDA I 11 (a) -COUNCIL BILL NO. 69. I\\ A BILL FOR AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT REGARDING THE APPLICATION FOR AND THE ACCEPTANCE OF A COLORADO DEPARTMENT OF TRANSPORTATION GRANT AWARDED TO THE CITY OF ENGLEWOOD FOR THE CHILD PASSENGER SAFETY SEAT PROGRl\M AND FOR VARIOUS PROJECTS RELATED TO TRAFFIC SAFETY EDUCATION AND ENFOF.CEMENT DURING CALENDAR YEARS 2011 AND 2012 . Voto results: Ayes: Council Members Penn , McCaslin, Wilson. Woodward . Jefferson. Olson . Gilli! Nays: None Motion carried . (ix) Housing Finance Specialist Grimmett presented a recommendation from the Community Development Department to adopt a bill for an ordinance authoriz ing two Intergovernmental Subgrantee Agreements for lhe 2011 Arapahoe County Community Development Block Grant Program COUNCIL MEMBER\[V l \) t) 11 MOVED, : .ND COUNCIL MEMBER Qi r.,fltit s°b:'ONDED, TO APPROVE AGENDA ITEM 11 (a)~ COUNCIL BILL NO. 70. A BILL FOR AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF TWO INTERGOVERNMENTAL SUBGRANTEE AGREEMENTS FOR 2011 COMMUNITY DEVELOPMENl' BLOCK GRANT (CDBG) BETWEEN THE ARAI' AHOE BOARD OF COUNTY COMMISSIONERS AND THE CITY OF ENGLEWODD, COLORADO . Vote res~lts: Ayes : Council Members Penn , McCaslin , Wilson , Woodward , Jefferson , Olson , Gil li! Nays : None Motion carried . Englewood City Council October 3, 2011 P•ge 7 (x) Director of 1Jtililies Fonda presented a recommendation from the Utilities Department to adop, an amended ordinance r latir 1 lo fee schedules for sewer connecti~%;::on system fees . COUNCIL MEMBER t ' ~OVED, AND COUNCIL MEMBER SECONDED, TO APPROVE AGENDA I EM 11 (a) -COUNCIL BILL NO. 57. A BILL FOR AN ORDINANCE AMENDING TITLE 12. CHAPTER 2 . RELATING TO SEWER CONNECTION ANO COLLECTION SYSTEM FEES . Vote results: Ayes : Council Members Penn , Mccaslin , Wilson. Woodwa rd, Jefferson. Olson , G1llil Nays: None Motion carried . (b) App roval of Ordinances on Second Reading (i) Council Bill No . 54 , amending sections of the Englewood Municipal Code pertain ing lo public notice re uire for Planned Un it Developments . COUNCIL MEMSER -==±~7:1.:--::: MOVED, AND COUNCIL MEMBER \ D \ I ~ECONDED, TO APPROVE AGENDA IT 11 ( (I)-COUNCIL BILL NO. 54. QR,\) ~ £:3--Z,. AN ORDINANCE AMENDING TITLE 16 , CHAPTER 2, SECTION 2 . 3, AND 7, OF THE ENGLEWOOD MUNICIPAL CODE 2000 , PERTAINING TO PUBLIC NOTICE REQUIRED FOR PLANNED UNIT DEVELOPMENTS. Vote results: Ayes : Council Members Penn, Mccaslin, Wilson , Woodw'3rd. Jefferson, Olson , Gillit Nays: None Motion carried . (ii) Council Bill No . 68, relating to fee schedules for water connection service for the water customers cf the City of En lewood. Colmado . COUNCIL MEMBER . Ml~vED, AND COUNCIL MEMBER IN\ \'1S1J Y'--ifacoNDED, TO APPROVE AGENDA I M 11 ~I-COUNCIL BILL NO . 68. 0 t-l) ½) AN ORDINANCE ESTABLISHING FEE SCHEDULES FOR WATER CONNECTION SERVICE FOR THE WATER CUSTOMERS OF THE CITY OF ENGLEWOOD , COLORADO . Vote results: Ayes : Nays: Motion carried . Council Members Penn , Mccaslin , Wilson, Woodward , Jefferson . Olson . Gillit None (c) Resolutions and Motions (i) Lli<ee~if7~~t~'.~i.}c.~~,~~;,;;;ewie, presented a recommendation from the Department of Finance and Administrative Services to adopt a resolution setting various fees for Medical Marijuana Licenses. 't fl COUNCIL MEMBER J ,£.tt,-t-MOVED, ANl' COUNC~ !,\EMBER ~l,4ECONDED, TO APPROVE AGENDA I M 11 I,) (I)· RESOLUTION NO .~• SERIES OF 2011 C'.I A RESOLUTION SE fTING VARIOUS FEES FOR MEDICAL MARIJUANA LICENSES . Vote results : , • /.,y..j d V (',6, I V\\WWari -@ KJ}1aY+ -5eM.5 Qu.+1.f (!) o:.::f, 12 rrr'iJ bi; lli-1 -0 ~ Poxadu {J) De-bo .. :kS 0 ov..+ r1P-\l+ vvak.. '2Qs;ci1, -0 1~· ,~ to R>o b G) ~Uf;;'tl JL~ V'f_,U,l-(i.) ()) VV{L.f(,r i; 1:',~ l f<... ~ ©-t1' vYt OYY1J I v ,1,~ t 0 F,,,., -J..au-fs k:lev ~1-1<-%Ui C, c, t\-S ~t~1J~0N~~ ~~ (j) -ft() n<.e u,n<-<-· ~ '(f) cf~rl!v (] -~.R. _µ;~ Oc.;t-1$" © ~ C()YYV~}+«.-~V.., ('{\C.,Cffit(, '\ (i) ~iJc.. ..e,-nc.p ( () <-J™ CT) . r+t,~e,o YY\.A. ~ Englewood City Council October 3, 2011 Page8 Ayes : Coun cil Members Penn , Mccaslin, Wilson , Woodward , Jefferson , Olson , Gilli! Nays: None Molion earned . 12 . General Olscuaa lon (a) Mayofs Cho ice (I) Council Bi ll No . 71 -A bill for an ord inance am end ing lhe C lly Council Policy Manual lo olim inale lhe eleclion of lhe Mayor an Mayor Pro Tern by sec r~el b!llol ~as co nsidered MAYOR WOODWARD , . D COUNCIL MEMBE SECONDED , TO APPROVE AMENDING THE CITY CO N IL POLICY MANUAL TO ELIMIN ETHE ELECTION OF MAYOR AND MAYOR PRO TEMBY SECRET BALLOT. A BILL FOR AN ORDINANCE AMENDING THE CITY COUNCIL POLICY MANUAL REGARDING THE ELECTION OF THE MAYO r< .'ND MAYOR PRO TEM . Vote results : Ayes : Council Members Penn. Mccaslin, Wilson. Woodward , Jefferson , Olson . G1lh1 Nays· ··1one Motion carr ied (b) Council Membe,s· Cho ice 13. City Manager's Report 14 . City Attorney's Report 15. Adjournment () . '7 --, MAYOR WUOOWARD MOVED TO ADJOURN . The meeting adjourned al ~ pm. /s/ Loucrishia A. Ellis Cily Clerk