HomeMy WebLinkAbout2010-06-21 (Regular) Meeting Agenda Packet1. Ca ll to O rd er.
2. ,nvoc atio n.
Agenda for the
Regular Meeting of th e
Englewood City Council
Monday, June 21, 2010
7 :30 pm
Englewood Ci vic Ce nter -Coun cil Chambers
1000 En glew ood Parkway
En glewood . CO 60 11 0
3. Pl edge of Alle gian ce.
4. Roll Ca ll.
5. Consid era tion of Minutes of Prev ious Session.
a. M inutes fro m the Reg ul ar City Coun cil Meetirg ,;f 1,on e 7, 20 I 0 .
6. Recognition of Sc hedul ed Pu blic Comment. (Th is is ar, opportu ni ty for th e p ub lic to ad dress
Ci ty Co un ci l. Counci l may ask qu es ti ons fo r cla rification, b ut th ere w ill not be any dia logue.
Pl ea se limit your presen tati on to five min utes.)
a. Rodn ey Lontin e, M use um of O utdoor Art s Chief O p eratin g Office r, w ill address
Coun cil regarding possible deve lopment of a Projects Lin king Arts, Com m uni ties, and
Environ ment (PLACE) projec t in En glewood.
7. Recogniti on of Unsched ul ed Publ ic Comm ent. (This is an opp ortu nity fo r th e public to
add res s City Council. Coun cil may as k ques ti ons for cla rifi cat ion, but th ere w ill not be an y
dia l og ue. Pl ease limit our p rese ntati on to three m inutes. Tim e fo r unsche duled publi c
co mm ent may be limited to 45 minutes , and if limited, sha ll be continued to General
Discussion.)
8. Communica ti ons, Procla mati ons, and Appointmen ts.
a. Proclama ti on hon oring Englewood resid ent Eva Rom ero as sh e celebrates her 1 OS ~
birth day.
Please no le: If you havt: a disability and nee d auxlllary aids or services, please notify the ity of Englewood
1303 -762-2 40 51 al least 46 hours in advan e of when services ;ue needed.
Englewood City Coun ci l Agenda
June 21, 20 10
Page 2
9. Conse nt Age nda Items.
a. Approval of O rdinances on First Reading.
b. Approval of O rdin ances on Seco nd Reading .
Coun c ·I Bill No. 14, au th orizing an Intergove rnme ntal Ag:eeme nt w i h the
Colorado D epartment of Lab or and Emp loymen t to re~eive labor tt nd
empl oyment data for the City of Englewood through th e D enver Regional
Coun ci l of Governm ents.
ii. Co un ci l Bill I-lo. 15, ap prov in g a M emora ndum of Understandin g between th e
18" Judi cial Distri ct Ju veni le Assessment Center and the City of Englew ood
f:~tablishing th e meth od of fe e assess ment for use of th e Ju ve nil e Assessmen t
('pr ,r.
iii. Coun cil Bill No. 16, au th or11.lng acceptance of Victim Assis tance :.aw
Enforcement (VALE) gran t funding for 20 10 in th e amount of $1 6,740 .
c. Reso luti ons and Moti ons .
10. Pub lic H ea ring Items (No Pub li c H earin g Sc hedu led ).
11. Ordinances, Reso lutions and Moti ons
a. Ap p ro val of Ordinan ces on First Read ing.
Council Bill No. 17 -Recomm endation by th e Finan c e and Ad ministra tive
Serv ices D epa rtm ent to adopt a b ill for an ordin ance extendin g th e Li mited
Waive r of th e Was te Tran sfer Su rcharge until D ecember 31, 201 3. STAFF
SOURCE: Frank Gryg lewicz, Director of Finance and Administrative
Services .
ii. Co un cil Bill N o. 18 -Recommendation by th e Police D epa rt ment to adopt a
bill fo r an ordin ance au th ori zing an Intergovernm ent al Ag ree m ent
(Memorandum of U nd erstanding) wi th th e D enve r Police Department fo r th e
shari ng of mug sho t data. STAFF SOURCE: Tom Vandermee, Chief of Police.
iii. Co un cil Bill N o. 19 -Recommen da ti on by th e Community D eve lopm ent
D epartm ent to adopt a bi ll for an ordinan ce authorizing an Intergovern m ental
Subgran tee Agree ment w ith Ara p ahoe Cou nty fo r th e 20 10 Arapa hoe Coun ty
Corr...,uni ty Development Al ack Grant Program. STAFF SOURCE: Janet
Grimmett, i tousing Finance Speciali~.
Pl ease nole: If )'O u ha ve ii dis.1b:li ty and need au xili ary aids or service s, pl ease notify the Cit)' of Engle'l"Yood
1303-762 -240 5\ at leilsl 48 hours in ad va nce of wh en se rvi ces arc nee ded .
Englewood City Council Agenda
June 21 , 2010
Pa ge 3
b . Approval of Ordinances on Seco nd Reading .
Coun ci l Bill No. 1 1, amending Title 16, Chapter 5, Subsection 1.1 , and
Chap t er 11 , Subsec ti ons 1 and 2, of th e Engle wood M un icipal Code 2000, to
pe rm it b uy-back, seco nd-hand, th rift and co nsign men t us es as uses-by-right in
the MU-B-1 zo ne dis tri ct.
ii . Co un c il Bill No. 13, approvin g an Intergovernmental Agreeme nt b etween th e
De nver Regional Council of Govern men ts an d th e City of Englewood
reg arding th e licensing of th e 20 10 D enve r Regi onal Ae ri al Ph oto graphy
Pr oj ec t.
c. Reso lutions and Motions .
Recommend ation fr om th e Human Resource s Departm ent to adop t a
reso lution amending Articles 8, 11 and 21 of the 201 0-2011 Collective
Bargaining Agreemen t be tween the Englewoo d Emp loyees Association and th e
City of Engl ewood. STAFF SOURCE : Sue Eaton , Director of Human
Resources .
ii. Recommen dati on from th e Hurr R~s ources D epartm ent to adopt a
reso lution authoriz ing th e provisiv,lS of th e Coll ec ti ve Barga in ing Agree men t
between the Engl ewood Police Benefit Associ ati on and th e City of Englewood
fo r th e yea rs 2011 and 2012. STAFF SOURCE : Sue Eaton, Director of
Human Resources .
iii. Recommendation bl' th e Ci ty Manage r's Office l o adopt a res olution
supp ortin g an amendm ent to th e lea se agreeme nt between th e En glewood
Mclell an Rese rvoir Foundati on and TT of D enver, In c. STAFF SOURCE :
Micha el Flaherty, Deputy City Manager/EM RF Director.
iv. Recommenda ti on by th e City Manager's Office l o adop t a motio n approving
an En ergy Performan ce Agree ment w ith Ameresco. STAFF SOURCE: Michael
Flaherty, Deputy City Manager .
v. Re commend ati on by th e City Manage r's Offic~ to adopt a moti o n appr•;ving a
Power Purchase Ag ree m ent wi th Ameresco . STAFF SOURCE : Michael
Flaherty, Deputy City Manager.
12. Genera l D isc ussion .
a. Mayor's Ch o ice.
b. Coun ci l Members' Cho ice.
Please no le: If you have a disability and need auxiliary aids or services, please notify lhe City of Englewood
1303-76: •2 4051 a1 leas 1 48 hours In advan ce or when services arp needed ,
Englewood City Council Agenda
June 2 1, 20 10
Page 4
13. City Ma nager's Report.
14 . City Attorney's Report .
a. Se ttl eme nt of Case No. 1 0CV911 -Wolhurst Adult Co ,11mun ity, et al v. Department
of Tran sportation , Slat e of Colorad o -co nd emn ation ac tio n. Th e State ha s agreed to
all of Englewood 's co nstru cti on issues fo r th e temporary Ci ty Dit ch ease ment.
b. Requ es t to sub mit a fina l offe r as pa11 of th e ongoi ng good fai th negotiations and if
necessary tr .ondemn prop erty for sewe r/storm sewe r easements for th e
I ittleto ; ,/[11 f,I?· ,nod Plant as recomm end ed by th e Sup ervisory Comm itt ee.
15. Adjou rnmen t
Plea se no1e: If yo u have a disability an rl need auxiliary aids or services, please nolify !h e Chy of Englewood
130 3-7 62-2405 1 al least 48 hours In advance of when services are nee ded.
PUBLIC COMMENT ROSTER
AGENDA ITEM 7
UNSCHEDULEDPUBLICCOIIMENT
June 21, 2010
PLEASE LIMIT YOUR PRESENTATION TO THREE MINUTES
PLEASE PRINT
2010
SENATE JOINT RESOLUTION 10-014
BY SENATOR(S) Newell , Bacon, Boyd, Brophy, Cadman, Carroll M.,
Foster, Gibbs, Harvey, H:ath, Hodge, Hudak , Johnston, Keller, Kester,
King K., Kopp, Lundberg, Mitchell, Morse , Penry, Renfroe , Romer ,
Sandoval , Scheffel, Schultheis, Schwartz, Shaffer B., Spence, Steadman,
Tapia, Tochtrop, White, Whitehead, Williams ;
also REPRESENTATIVE{S) Gerou, Acree , Apuan , Balmer,
Baumgardner, Benefield , Bradford , Casso, Court, Curry, DelGrosso ,
Ferrandino , Fischer, Frangas, Gagliardi, Gardner B., Gardner C.,
Hullinghorst, Judd , Kagan , Kefalas, Kerr A., Kerr J., King S., Labuda,
Lambert, Levy, Liston, Looper, Massey, May, Mccann, Mcfadyen,
McKinley, McNulty, Merrifi eld, Middleton , Miklo si, Murray, Nikkel ,
Pace, Pommer, Primav era, Priola, Rice, Rie sberg , Roberts , Ryden ,
Scanlan, Schafer S., Solano , Sonnenberg, Soper, Stephens, Summ ers,
Swaim, Tipton, Todd , Tyler, Vaad, Vigil , Wall er, Weissmann, Carroll T..
CONCERNING AWARENESS DAY FOR INDNIDUALS WITH
DEVELOPMENT AL DISABILITIES .
WHEREAS, In 1963, Co lorado statute autho rized the provision of
services and supports for Co lorado citi ze ns with developmental
di sab ilities thr ough local, citizen-controlled and ci tizen-es tabli shed
community centered boards, offering an alternative to state-o perated
regional facilities; and
WHEREAS, Today, more than 13,000 Colo dans wi th developmental
di sab ilities receive high-quality services and supports in every county
across the state through community centered boards and serv ice provider
organizations ; and
WHEREAS, For over 45 years, Co lorado's community-based serv ices
system has led the way for individ uals with deve lopmenta l disabilities to
receive services and supports in a manner that affords them greater
indep endence by fos tering re lati onship s between th e indiv idu als rece ivin g
serv ices and suppo rts and loca l communi ty resources; an d
WHEREAS , With th e as sis tance of their cas e mana gers, Colorado
citi zens with deve lopmental disa bil ities are activ ely engaged in maki ng
in fo m1 cd choi ces about thei r servi ces an d support s; and
WHEREAS , Th e Co lorado Developmental Disabiliti es Co mmuni ty
System has a long and proud hi story of enabl ing peop le to move fro m
large instit ut iona l serv ices to small er, com mu nity-based integrated
serv ices, offering alt ern ative s in tl ie types of serv ices and sup ports they
rece ive; and
WHEREAS , Co lorado's Develo pm enta l Di sa biliti es Co mmuni ty
Sys tem ass ists indi viduals with deve lopm enta l di sa bilit ies in obtainin g
meanin gful empl oyme nt in a var iety of settin gs , all ow in g th em to wo rk
within th eir communiti es; and
WHEREAS , Co lora dan s with deve lopm ental di sabiliti es are able to
li ve , learn , play, and wo rk in their communiti es with th e di gni choice s,
oppo rtu nit ies , and re sponsi biliti es acco rd ed to all citi ze ns uue to th e
serv ice s and supports prov id ed by local co mmun ity ce ntered bo ards and
service prov ider orga niza ti ons; and
WHEREAS , Di rec t-sup port profess ionals ass ist indiv idu als wi th
deve lop ment al di sa bi lit ies to lead self-di rected and empowe red li ve s; and
WHEREAS , There is a signi fi cant dem and across Co lora do fo r
services and support s fo r indi viduals with deve lopme ntal disa biliti es , and
waiti ng lists fo r service s arc growin g; now, th erefo re,
lJe Ir Resolved by th e Senate oft/r e Sixty-se venth General Assembly of
tl1e 'wte of Co lora do, th e House of Represemative.,· co ncurring herein :
That we , th e membe rs of th e Co lora do Gene ra l As sem bly, procla im
Fe bru ary 17, 20 I 0, to be Aware ness Day fo r Ind ividuals with
Dev cl opm ema l Di sab il ities in lhc Stat e of Co lorado.
/Je Ir Furt her Reso lved, Thal co pi es of thi s Joitll Reso luti on be ~c nl to
PAGE 2-SE NATE JOINT RES OL UT ION 10-0 14
community centered board s and organizations th at provide serv ices and
supp orts to adults and chi ldren with de ve lopm ent al di sab iliti es and their
families throughout Colorado .
Brandon C. Shaffer
PRE SIDENT OF
THE SENATE
Kar en Goldman
SECRETARY OF
THE SENATE
Terrance D. Can-oil
SPEAKER OF THE HO USE
OF REPRESENTA TIVES
Marilyn Eddins
CHIEF CLERK OF THE HOUSE
OF REPRESENTATIVES
PAGE 3-SENATE JOll\T RESOLUTION 10-014
Jane Bigelow
From:
Sent :
To :
Cc :
Subject:
Attachments :
Hi Jane , el al ...
Jeremy Sch upbach Uschupbach@alllancecolorado .org)
Thursday , June 03, 201 0 9:00 AM
Jan e Bigelow
Darrell Chayne ; Krista Hutley : Kar;; Bauman ; Maggie Goodman
RE : Colorado day lo hon or develo pmenta lly disab led adults
SJR014 _en r.pdf
This year Feb ru ary 17 was "De velop ment al Di sabi liti es Aware ness Day" in Co lorad o. The purpose of the day
is to recognize individu als with developmental disabilities , their contributions to th e communit y an d to raise
aware ness of the needs and services that are avai lable to th em in the commun ity.
I have attache d a copy of the resolution fo r th e patron with the que stion. I am not exactl y sure what informati on
yo u need spec ifi ca ll y beyond the date and the resolutio n its elf, but if you , or th e patron , have any follow-up
qu estions , please do not hesit ate to let me know .
Jeremy
Jeremy Schup bach I Alli ance
141 0 Gran t St., Suite -I 08 I Denver , CO ~0 203
303 832 1618 x 11 I fax 303 83 2 4023
303 229 5434 (ce ll )
jsch11pbach@n llian ccco lornd o.o rg
Fro m: Jane Bige low [mailt o:jbigelow@englewoodgov.org]
Se nt : Wedn esday, Jun e 02, 2010 2:40 PM
To: Jere my Schupbach
Cc: Darre ll Chay ne ; Krista Hutl ey; Kara Bauma n; Maggie Goodman
Subject: Co lorado day to honor developmentally disab led adu lts
community centered boards and organizations that provide se rvice s and
support s to adult s and children with developmen:al disab il ities and their
fa milies throughout Colorado .
Brandon C. Shaffer
PRESIDENT OF
THE SENAT E
Karen Goldman
SECRETARY OF
THE SENA TE
Terrance D. Carroll
SPEAKER OF THE HOUSE
OF REPRESENTATIVES
Marilyn Eddins
CHIEF CLERK OF THE HOUSE
OF REPRESENTATIVES
PAG E 3-SENAT E JOINT RESOLUTI ON 10-0 14
•
•
•
PRO CLAMATION
/Eva Romero has been an ac tive Eng lewood citizen
sin ce 1~:~;;; a very specia l member of 0ur co mmunity; and
VwH EREAS, Mrs. Rom ero celeb rat ed her 105'" birth da y on June 15 , 20 10; and
V WHEREAS, to th e best of the City of Eng lewood's kn owled ge, Mrs. Romero is
Eng~ewoo' o ld es t li vi ng reside nt; and
HE RE AS , th e City Coun ci l of Englewood w ishes to recogni ze and honor Mrs.
Ro ero o n th e occa sion of thi s notable birthda y; and
/ WHEREAS, Mrs . Ro mero has been involved over the years at the Mall ey Seni or
Recreation Center and in her ch u rch; and
WHEKEAS, M rs. Romero has raised 11 children and is a proud G randmother of 51
grandchildren, 138 great-g rand childrer,, 72 great great-grand children , and later thi s yea r w ill
r-.ecome a Grea t Great G rea t Gra ndmoth er;
N OW, TH fREFORE, we, th e City Counci l Members of th e City of Englewood,
Colo rado hereby co ngratul ate Eva Ro mero on th e occasio n of her 1 OS "' b irthday, offering
ou r war.11 est b irth da y wishes and our sincere th ank s fo r her contributions to the City of
Englewood.
ADOPTED AND APPROVED thi s 21" day of Jun e, 2010.
James K. Woodward, Mayor Rick Gi llit, Ci ty Counci l Member
Jill W il son, M ayo r Pro Tern Jo e Jeffe rso n, Ci ty Counci l Member
Bob M ccas lin , Ci ty Council M ember
Lind a '.)I son, Ci ty Co un cil M emb er
Rand y Pen n, City Coun cil M ember
•
•
•
ORDINANCE NO .
SERIES OF 20 10
BY AUTHORITY
COUNC JLBJLL NO. 14
INTRODUCED BY COUNCIL
MEMBER McCASLIN
AN ORDINANCE APPR OVING AN INTERGOV ERNMENTAL AGREEMENT (!GA)
ENTITLED "LI CENSE AGREEMENT" BETWEEN THE COLORADO DEPARTMENT OF
LABOR AND EMPLOYMENT AND THE CITY OF ENGLEWOOD , COLORADO IN
SUPPORT OF THE CITY'S USE OF ST ATE WAGE AND EMPLOYMENT DATA .
WHEREAS , the Eng lewood City Co un ci l estab li shed an !GA with the Co lo rado Department
of Labor and Emp loym ent regarding li censing of emp loyment data for Ci ty use by the passage ,f
Ordinance No . I 8, Series of 2008; and
WHEREAS, the Eng lewood Co mmunit y Development Departm ent is seeki ng to rece ive Co lorado
State Labor an d Empl oyment data throu gh th e Den ver Regi ona l Co uncil of Governments: and
WHEREAS , th e Co lorado Department of L:,bor and Emp loyment provides thi s data 10 DROCOG
who will ill turn provide it 10 the Ci ty of En0lewood ; and
WHEREA S, in ord er to rece ive such data, the Co lorado St ate Dcpartmer.: of Labor and
Employment required a li cense agreeme nt between th e Ci ty of Englewood and the State Department
of Labor and Emp loyment fo r use of th e data; and
WHfREAS, acqui sition of this data will enab le the Englewood Connnunity Deve lopm nl
Depann :l"'!U to funhe1 "co nomi c deve lopment goa ls by ga inin g a be tt er unde rs tandin g of labor nnd
cr~:-!vyme,11 issues witlu,, th ~ Ci ty ;
NO W, THE REFORE, BE IT ORLAINE D BY THE CITY COUNC IL OF THE CIT Y OF
ENGLE WOOD , CO LORADO, AS FOLLOWS :
Section I. Th e Cit y Cou nci l of Englewood, olorado, here by approves the lnt crgovc nun en tal
Agreeme nt entitled "Licen e Agree men t" between the Co lorado Dep artm en t of La bor and
Emp loyment and the City of Englew ood , Co lorado in support of th e Ci ty's use of State Wage and
Employment Da ta through the Den ver Regi onal oun cil of Guvc nune nt s, a copy of which is a11ncl,ed
hereto as Exhibit A.
Section 2. Th e Ma yo r is iicreb/ auth orized 10 sign nnd th e i1 y Clerk to a11 es1 sa id "Licen se
Agreement" for and on beha lf of till· City of E:ig lewood.
Introdu ced, read in full , and pa ssed on r,rs t reading on the 7th dn y of Ju ne, 201 C.
Publi shed as a Bill for an U1dinance ,n the City 's officia l newspaper on th e 11 111 da y of Jw1 e,
20 10 .
9 bi
Published as a Bill for an Ordinance on the City 's official website beginning on the 9th day of •
June, 20 IO for thirty (30) days.
~cad by title and passed on final reading on the 21 • day of June , 2009.
i'ubl i,hd by title in the City's offici al new spaper as Ordinance No.__, Series of 2010, rn
L'1e 25 th ..ay of June, 2010.
Publi shed by tit le on the City 's official website begirutlng on the 23'' day of
June , 20 IO fo r thirty (30) days .
James K. Woodward, Mayor
ATTEST:
Lo ucri shia A. Ellis , City Clerk
I, Loucrishi a A. Ellis, City Clerk of the City of Englewood , Co lorado , hereby certify that the
above and foregoing is a true cop y of the Ordinance passed on final reading a.id published by
titl e as Ordinance No . _, Series of 20 I 0.
Loucri shia A. Elli s •
•
BILL RITTER JR
Go"ernor
DEPARTMENT OF LABOR AND EMPLO YMENT
LABOR MARKET INFO RM AT ION
0ONAL 0 J MARES
Exe cu tive Oweclor
U31 7"'Slreel. Suite 600
Den"er , Color ad o 80202 -2107
(303) 318 -8864 (303) 318 -11!71
• ALEXANDRA E HA LL
Dwector
•
•
T hi s is a lega l d oc um ent. Legal counsel sh ou ld be co nsult ed before signin g.
LI CENSE AG REEME 'T
THI S LI CEl"SE AG REE ME T is made by and between:
Ci ty of Englewood
I 000 En lcwood Parkw a
En lew ood , 0 80 I I 0
(Licensee)
and
THE STATE OF COLO RAD O
DEPARTM E 1T OF LABOR AND EM PLOYME T
633 17"' Street, Suite 600
Denver, CO 80202-2 I 07
(Licenso r)
The Licenso r is an agent of the Unit ed Sta tes Bureau of Labor Sm 1is1ics fo r lh e purpo ses of co llecti ng and securi ng
Quan erly Ce nsus of Empl oyment Wages "QCEW'. wage , cmploymcn1 data from Co lora do empl oyers and is
auth orized to issue a non-ex clus ive lice nse fo r 1h1s info nnn ti on to pub lic and non -publi c ent ities provi ded th m the
infonnation is udeq uatcl y sec ured from non-a uth ori zed ncccss )r publication .
Ul'ON AC EPTI NG RECE IPT OF T HE LI CENSED I 'FOR 1AT ION LI STED BELO W, O R ANY l'AR T
T HER W F, T H E LI CENSEE AG REES TO T II E TERM S A D ClJN DIT IO S LI STED ON t•A GE 2 OFTHI S
LICENSE AG R EEMENT.
LI CENSE D rNFO RM AT IO PROVIDED:
R e p o rt Desc ription
1 CIP EA om liant CE W Mi cro Dutu
I TOTAL AM O NT D E
WIT lll 'J O-DAYS O F I N\10 1 ERE EI PT
• ALL FEES ARE NO '-REF 'DAIJ LE
Re civcd by:
LICENSEE
amc : ______________ _
Dat e
A'rTEST :
J ames K. Wovdw a rd ,
Mayo r
Repor t Period Am o unt
As Re ucstecl $230.00
LI CENSO R
By: -----------D•1te Alexn nd m E. Hall
Director
Lab or Mnrkct ln fonnnti on
Loucrish i a A. El lis , Ci t y Cl er k Pn gc l of 2 Pn gcs
• X
M
I e
I
T
A
LI CENSE AGREEMENT TERMS AND CONDITIONS
I. Upon receipt of IOIAI paymmt due (as 1pccil'icd on Page I ), the Licensor anmlS • non.aclusivt rcYOCable license 10 the Liccn1cc 10 " , , -.s and u1c, 11 limned
herein, 111 Ucensed lnfonnation (as spccUicd on P1gc I), LICENSOR DISCLAIMS ALL WARRANTIES REOA RD ING 'n!E LICENSED lNJ • 11 .MATION,
SPECIFICALLY TI IE WARRANTIES OF MERCHANTA BlLin' AN D PARTICULAR PURPOSE. LICENSEE RELEASES LICENSOR F •MANY CLA IM S. •
JUDGMENTS. OR DAM AG CS . CO NS EQUENTIAL OR DIRECTLY AR ISING FROM ANY ERRORS OR OMISSIONS CONTAJNED WI ,riff\ THE 1.JCENSEO
INFORMATION. OR ANY PART THEREOF, OR ARJSIN G FROM THE LICENSEE'S RELIANCE UPONrnE LICENSED tNFORMATION (V OMISS IONS OF
INFORMATION, OR ANY PART THEREOF.
2. Llccni. 1\ali p,y the lota l nonffl\Jlldablc p;iymcnt due within thirty (30) days ofreceipc of the 1nfDrm1tion. lfpaymcn ! is not received by Liccnsordwing
this period, Licensor shsll invoice the Licoucc, and Licensee ,hnl l immed iate ly pay, the tota l amount 1pecil'icd Oil Page I plus a billing fee ca~u\atcd 11 the pier of
eighteen pcn:en1 per ann um of the 1ot1l amounl due or 1wcnty-li ve and no.'100 dollnn; (S25 .00). If the fee is not pa id within the ab<_,ve 1pcci li ed 1/mc, Licensee shall
immediately rffllm all Licensed lnfonn111ion 10 the Uccruor,
3 . Licensee 1c b ow lcdges and agrees 10 protoct th econfi dcn1i11hty of the Licou::d information provided and to adcq u11ely socurc the Uccn1cd infonmulon from
non-authorized acccu or i,yblic1tion.
(1) Except in the event It is nocmll')' for th e Licensee 10 utilize I third-party tn format, pn:cu or we the infonn11tion, th e Uccnsee sha ll not a,py or pcnnil
othm 10 copy 1hc U.:cnscd Informa tion, Of any pan thereof. In the event the Uccnscc m 1iJiic a thlrd-p1ny to fonno.t, process, or use the in fonnallon, the Ucenscc
shall not 1llow !he 1hird,par1 y to me the informa tion, or any pan thereof, for any purpose Other than the Uccnsec'I Yl lid ldminiMtive fun ct ion. Any breach or Licensed
l11fo,m1tion's confidcntiality or 1nyoftheduties spoc ilied in ICClion 3 by Uccnsec'1 th.ird·party shall be deemed 10 be I breach on the part of the Uccnscc.
(b) Licensee sha ll use the Licensed ln fonn11 1ion, or any part thereo f, on ly to the ex tent necessary to ass ist in the Uccnscc's Ylllid admin istrative function:
(c) The Licensee's righu 10 use the information arc not assignable, th e Llcensec shall n01 assign Oftnl nsfcr, nor attcmpe 10 assign or tr1111rer its righll pu r,wmt
to thl sconll'IICL
(d) Licensee shall restrict ICCCSI to the Uccnsed In forma tion u, only those employees or agents ofthc: Licensee whose1cccu is ncccuary to mist the
Uccnsce'I w lid administrative function . Upon Licensor's request. Uccnscc &hill pro vide to I iccnsor in I limcly manner, n lis ting of all individuals who may ICCCSf the
Uccnscd lnfonnalion.
(e) Licensee shall not publish, sci~ or disclose the Licensed Information, or any part thacof, to the btcnt that the infonnation published of any area, industly,
Fcdcnl Departmen t or Fedcn1 Agency level cootains fewer than three (3) reporting units (as defined in C.R.S. 8-70-103(9), 1987 Rep. Vol., as amended), or eighty
pcreent {80'/4) of th e tota l em ployment of 1he applicab le report in a leve l is mad e up by a single rq>0r1ing unit.
4, In the eYmt ofUccmcc's breach of the Licensed lnforma1ion'I confid en tiality or1ny of the Uccnsce's duties specified in section 3, the Licensee aha1~ to the
extern authorizet' by law, indemnify, nve and hold harml ess the Licensor. its employees and 1gcnu, againtt 1ny and aU claims, damages. liability and cour1 awards
inc luding com, apcru:e.o., and 1non,cy fees incurm:I IS I res uh of auy act or omission by 1he Uccnscc, or its e111ployet1, agents, subcontmcton, or assignees pu11uan1 to A
the 1mns of th is conlract. ind the Licensee 1hall return 111 Uccrucd ln fonn1 1ion 10 the Uccmor and pay the UcCl'ISOf within thirty (30) days the sum of one-thousand andW:.1
no/100 dollars (S 1,000.00}.
5, The tcnn of the Uccn1e Aa;recmmt ahDU c01nmen cc upon Licensor's receipt of total paymcnL The Uccnse Atp"cemcnt 1hall continu e until it is laminated
upon Uccr.icc's disconnnood IJ."".C of Licensor 's confidential infonnation for a one (I) year poiod Of if Licaisee defaults on the oblig111io11s ind condi tions of this License
Agrcancnl ind f11\1 lo corn,ct the default whhin thiny (30) days ,
6. Th e Ucmscc wamn11 that it possesses the lcg11\ authority IO enter in to thii Contrnct. 111e person orpcr10111 signing this Con tmct on bcha tr ofthe l.lccnscc
also w11r.:nt... U;:.i they hl~ full authon 1.11ion to cxccule this conU'lct,
7, 111e l.lcemcc •cm=s that all 1..k:cnJcd lnfon11111io11 is the so le property of !he UccnslJf,
8. UCcn.sce ,:,a,I pcnml the Ltccnsor, the U.S. Departmen t -.:if lnbor, or any othttduly authorittd agent Of govern mcr .I agency, to mooiturall activitie5
cooduc1cd by the l.lccns« pun;uan 1 to the 1enns of this Contrnct . Such monitoring may consi st oii:,tcmal evnluMion pl'OCcdutes . bn111i nn1ion ofr,rogmm dntn, specia l
nnalyse1. orMhc chcckins. ;onnal aud 1t CA11111ina 1ions, or any 01hcr rcasonnh1e procedures All such monitoring drnll be pcrfunncd in II munncr th111 shnll not untluly
mtcifm w11h Li censee's woi \:.
9. The I.Jcensce 1,~nll notify th e Licensor, within li ve (5) dnys nftr..,-being served with, surmn ons, comp!nin t, orolhcr plc.1ding inn case which invo lves
1-:rvlces piovidcd w,der this :.ant-act nnd which has been fil ed in nny Fcdml or State coun or ~Jn,mi5tmtivc agency, and shull deliver copies of such document 10 the
Ucensllf.
10. This C°'11111Ct 11 1111e11dcd as the complete m1egrn11011 of nil w1dmumdings between the pm1/es. No prior or contemporaneous Bdditiou, deletion, or ot her
11mendme,1t iict"ciCI shall have Ill) force or effect whnUiocva, w1lcu ctnbodicd herein in ~T1ting. No subsequent novstiOIL m1cwa l, 11ddit1on, dclct 1011, or ocher •"wndment
hci·ctu 1hal1 h•ve any fon:e01 · cf.CCI W1ICl1 esnbodtcd in a written c0r11111ct 0ccutcd ind approved pu11unm to the SI.Ille or Colonado Fiscal Rules. A.ny Licensor • '
1111 nlleaed bl'Cllch or cot11idcn1M1ty by the Ucenscc or third par1y ngcnlll of the Li ca1scc is not to imply II wai ver of nny 1uh,cqucn1 brcnch.
11. All notices l'm·~•ml and pcnniucd pum:•nl 10 th is Contmct shill br :n writing and shall be deemed given when pci:sonally 1avul or three (3) d·,ys aft<-1 ,., 1t
in 1hc Uniccd S1111cs M,:1, posuige rrcpaid, rcgistcm:I or ctrtllied, return i«cipl ,:quested, and add,csscd 10 the llddresscs sta!cd on P11ge I or 10 auch othC' 11ddrw ,.. ha,
hccn deslg11111cd h)• a ,K>t1ce comr,lylnii with lhc for ~oi ng rcqui"'mcuts,
12 . The l-,ws of the S111tc of Colcndo and Nles 11nd regulations issued pursuant thereto shall oc 11pplicd in the in1crprctntion, cxccu1ion and enforcement of this
contract . Any •imvuion of this comract whcd1cr or not iocmi,ontcd hcmn by n:fCrCTice wh,ch provides for arb itration by Rny e-.111t-judici11I body or person or which is •
otherwise In o)n0 icl with 111id IMwi, mies and rcgula 1iol11 sh11l l be considered 111111 .nd void TI,c lmns of this Con1111c1 an: sevml,le, 11nd shou ld nny tCl'1T1 orr,mvision
hereof be dec lared inwlnl or become mopm11h·e for any reoion. 1ueh 111v11 1id1ty or [11ilure sh111l 1101 affect 1he vailidityofnny other term of1,rovi1io11 hcrmf. In the evau
lh c Con1rall1 r of the State ofCCHOl'Udo 11.1buqucntly disaippro,-a 1hi1 conuw:t, this .:ontrw:t shall tmnm1te and the Slate shn ll return 11U sums paid by !he Uccnscc, 1md the
Licensee WI.ill return nll Licensed lnform111ion w1thou1 penalty. or right to C11use of ACtion
Pnge2of21'ap
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ORDINANCE NO .
SERIES OF 2010
BY AUTHORJTY
COUNCIL BILL NO . 15
INTRODUCED BY COUNCIL
MEMBER GILLIT
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT
ENTITLED "MEMORANDUM OF UNDERSTANDING FOR THE I gm ruDICIAL
DISTRJCT JUVENILE ASSESSMENT CENTER" ESTABLISHING THE METHOD IN
Wl-llCH THE PARTICIPATING GOVERNMENTAL ENTITIES ARE ASSESSED FEES FOR
THE USE OF THE JUVENILE ASSESSMTh7' CENTER .
WHEREAS, tl1e Is• Judicial District Ju venile Assessment Center (JAC) moved into its
pennanent facility as a pan of the Arapahoe County Detenti on Center complex in 2002 ; and
WHEREAS , tl1e facility is a "one stop shop" for youth , families and lnw enforcement agencies
within the Is• Judicial Di strict, with outreach ac tivities at local schools, law enforcement and
community agencies ; and
WHEREAS , since its inception, the Juvenile Assessmen t Center has provided a multi~agency
focus to the individual needs of at-risk youth and their fami li es; and
WHEREAS , the Juvenil e Assess ment Center conti nues to serve as a single point entry and saves
law enforcement a significant amount of time spent on processing juveniles; and
WHEREAS , the Englewood City Counci l authorized the approval of a waiver of direc t subgrant
awards for the Colorado Division of Criminal Justice Juvenile Accountability h1centive Block Grant
Program since 2003 to help fund the Center; and
WHEREAS, due to the decreases of federa l grnnt funding provided to the Juvenile Assess ment
Center, the 1 s• Judi cial District local law enforcement agencies agreed on the implementati on of a
funding fonnula that is based upon 50 % usage and 50 % population ; and
WHEREAS, the passage of thi s Ordinance will establish the method in which the panicipating
governmental entities are as sessed fee s for th e use of the JAC : and
WHEREAS , the passage of tlti s proposed Ordinance will autltorize a one year period and
extensions with automatic renewal of ten successive one year terms unless the City or another pany
gives wrinen notice of tennination ; and
WHEREAS , the Eng lewood City Coun ci l authorized the Chief of Poli ce to sign and attest to a
waiver of Direct Sub grant Award Juvenile Accountability Incentive Block Grant (JAJBG) together
with th e Ci ty's matching con tri but ion transferring the Cit y's grant all oca tion to the !Sm Judi cial
Distri ct Juvenile Assessment Center for the Federal Fi sca l years of October 2003 -September 2004 ,
with the passage of Reso lut ion No . 55, Series 2004; and
WHEREAS , th e City of Englewood's matching contribution to the Juvenile Assessment Center
for fiscal year 2010 was $15,666 and was included in the Englewood Police Department 's matching •
funds in their annual budget ;
NOW, THEREFORE , BE IT ORDAINED BY THE CITY COUNC IL OF nrn CITY OF
ENG LEWOOD , CO LORADO , THAT :
Section 1. The City Council of the City of Englewood, Colorado hereb y accepts and approves the
"IV ;morandum of Understanding for th e Is• Judi cial District Ju venile Assessment Center" attached
hereto as Exhibit A.
Section 2. The Mayor is authorized to execute and the Cit y Clerk to attest and seal the
intergovernmental Agreement for and on behalf of th e City of Englewood , Co lorad o.
Section 3. The City Manager or hi s des ignee is authorized to extend the "Memorandum of
Understandin g for the Is• Judicial Di strict Juvenile J\s sessment Center" for IO additio nal one year
periods, for and on behalf of the City of Englewood , Colorado .
Introduced, read in full , and passed on first reading on the 7• day of June , 20 IO.
Published as a Bill for en Ordinan ce in the City's officia l newspaper on th e I 1• day of June ,
20 10 .
Publi shed as a Bill for an Ordinance on th e City's offic.ia l website beginnin g on the 9• day of
June , 201 0 fo rthirt y (30) d•vs.
Read by title and passed on fin al reading on th e 21 " d•y of June , 2009 .
Published by titl e in the Cit y's official new spaper as Odinance No._, Series of 20 10, on
the 25th day of Ji;;,. 20 I 0.
Publi shed by tit le on the Cit y's officia l website begi nnir.t or. iile 23 m da y of
Ju ne , 20 IO for thirt y (30) da ys.
James K. Woodward, Mayor
ATTEST :
Loucris hia A. Ell is. City Clerk
I, Loucris hi a A. Ellis , City Cl erk of the Cit y of Eng lew ood, Colorado, hereby ce rtify tha t th
above and foregoing is a true copy of the Ordin ance passed on fina l read ing and published by
title as Ordinance No . ___, Series of 20 I 0.
Louc ri s in A. Elli s
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MEMORANDUM OF UNDERSTANDING
For The 18TH Judicial District ,Juv enile Assessment Ce nter
TIDS AGREEMENT, ("MOU") is made and entered into by and between the
COUNTIES OF ARAPAHOE, DOUGLAS , ELBERT AND LINCOLN , the STATE
OF COLORADO, a body politi c and corporate regardi ng .:,e use and benefit of the I B'h
Judicial Ju v nile Assessment Cen ter and the Arapahoe, Dougl as, Elbert and Lincoln
Counties Sheriffs ' Offices; and the CITIESffOWNS. OF: AURORA, BENNETT,
BOW MAR, CASTLE PINES NORTH, CENTENNIAL , CHERRY HILLS
VILLAGE, COLUMBINE VALLEY, DEER TRAIL, ENGLEWOOD, FOXFIELD,
GREENWOOD VILLAGE, GLENDALE, LARKSPUR, LITI'LETON ,
SHERIDAN, LONE TREE , CASTLE ROCK, PARKER, ELIZABETH, KIOWA ,
SIMLA , ARRIBA, GENOA , HUGO AND LIMON (collectively referred to as the
"Law Enforcement Participants"), all the above co lle ctive ly refe rred to as the "parties".
WITNESSETH:
WHEREAS, Part 2 ~;-Arti~le I ofTitl e 29 , C.R.S. p"ei-inits' and ~~courages
govemmev.ts to make the mo,t effic ient an d effec tive use of.\heir_pOYf~[S iµ,d __
responsibil ities by cooperati1ni.•od contracting with other go~e1;1me nU;; .and ,,
.•,I •. , .. .• .l •• ,..,.,· ,.
WHEREAS, Part 2 9t;ArncJe I ofTitle 29, C.R.S. a!-1!!1Prizes goxernments _to
contract wi th one ano th er to l?~vid~ aJ1Y fun ction , service or facj)i\Y )~wti1}1;y1 ~uth orized
to each of the contracting unif\tljrough th e establishment of ~-iep~rate. .I9g~) ~ntity; and
,. ', . -~ . ' ,· ' ' : .
WHEREAS , th e entitY,kn own as the JB'h Judi cial District Juvenil~ Assess ment
Center (the "JAC") provides a centra li zed location for th e cpordinate,I proyision of .
menta l hea lth, booking, de te~tiop sc(eening and other intervendgn prog!1'!l!S and serv ices
for juveniles and their fami li!:l>,_w)lo were referred to the J_AC by tlie part,ie~ and /or a_ny
citizens of th e I 81h Ju dicial District; and
WHEREAS, the parties desire to enter into a new agreement for funding the JAC
as described herein, which MOU su pers edes all prior agreements and an:i.endr_nents.
I. GENERAL PROVI SIONS .
TI-IB JUVENILE AS$ESSMENT CEN TER bn s been ~slablisbed.as'~ 50 1(c)(3)
with its own Board of Directorn (hercinafier re fe1Ted to as tb e Bonrd ) and by>law s, and
consists ofmcmbers from four segm~nts oftbe 18 11' Judicial Di strict. Board 'member
representation shows equal disti:ibution from law enforcement, school 9i stricts, juvenile
serv ices and citizens. The parties acknow ledge that the Board pursuant to ·its bylaw s, bas
delegated the daily activities 9f tlie JAC to tl1e Exec uti ve Dire ctor of th e JAC .
Furthe rmore, th e parties acknowledge th e JAC provides stntutol'ily mandated
services concerning detained juv eniles.
4.73 .2010
II. POWERS OF THE JAC
A. GENERAL POWERS. The parties acknowledge the J AC is empowered
with the authority to improve, cons tru ct, maintain, repair, contro l, regulate, and operate
the JAC within a centra lized locatio n(s) wi th in the I 8th Judicial District for the use and
benefit of the parties to this Agreement and their co nstituents . The parties hereto further
agree the JAC Board shall have the auth ority reasonabl e and nece ssa,y to carry out th e
powers set forth in th is Agreeme nt.
B. SPECIFIC POWERS . The JA C provid es th e services identifi ed below to
children who are und er th e age of eigh teen . The mission of th e 18th Judici al Di strict
Juvenile Asses sment Center is to provide a coordinated, multi-agency, sin gle entry si te,
whi ch con tr ibutes to the safety of youth, families and th e comm unity through early
interven:.ion, comprehe nsi ve as sess ment and imp roved access to appropriate services.
C.
D
PRINCIPAL GOALS OF THE JAC ARE TO:
1. Identify at-risk and delinquen t youth in the community in need of
interventi.9\1,\. ,· .·, :. .., ,, ,, . : .. -1
2. Enhance eut?J!,9 saf~ty throu gh identifi ca~9,11, 1/0.!IIP~~pen s,i~.e .
ass.essll!eJlf,,!.~\er:1,~ntion and service re f~:111\s,~9!, ~-~,i~k. B!)p . .
delin ~u en\ X?.~t!). !~_.i nclud e follow-up _~~ JA 9,.)?~r.i.waj.e~. ,,.. • ..
3. Pro vt_de i':N1 g/~ ~.9,\t;tt ~f e~try for law . .e0nh,~~Jl)ei;i,t .a,ll ~:,V\i;>J; ~~m /o
return to tnetr othe r dutJes tn a timely manner;
4, lncreasecobrdination of informati on and serv ices;
5. Utilize an .,i/)d.iyiduali zed approach tailored to. obtaip .p,o.sit\v~.outcol!l.eS
for yo uth,_f,ai;nilie~.and the community; _, , ·,., . .
6. Increase ef.f~9,tiveness in the use of ii mited resources tjlro ugh the
elimi nation of dupli catio n of effort and enhan ced accountability ;
7. Facilitate ~etter wo rki ng relationship s betwe~,; agen ~·ies se rv in g youth ,
famil ies atid the co mm unity; and
8. Serve as a res ource to th e co mmun ity con cerning youth related iss ues
and servi9e~, .. ,
DUTIES ci F'if'iffi JAC:
1. Pro vid e r~pict dis sem in atio n of assessmen t·info rrnati o~·10.'municip al,
co un ty and ·s·t~te c1 ,urts, and coll abora tin g . .ag,en ci es i~~Juctin g but not
limit ed to ;.~1 ~ parti es , school distri cts , Pmb ation , .. 0epar;t11:ent of .
Human Serv ices and Div ision of Youth·Gorrection s iii accordan ce
with all lai~r in clu ding tl1ose related to co11fid en tiali ty ;
2. Ass ist wi th in terven tion plan nin g con cerning arrest , incarc~ration ,
interventio'~,.·arid cons equ ences for juveni les pursuani' to th <: Juvenile
Cod e and tlie Chief Ju dge order regarding th e management of the
juvenile d~l~ption pop ul at ion dated, April q , 2010 anµ sub sequent
app lica bl epr9er s;
',,
2 4.23.20 10
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3. Prepare pre-disposition reports for municipal, county and state courts
as ordered by the jud icial officer;
d Provide pursuant to Section 19-2-508 , C.R.S., short-tenn hold i 1g and
assessment of juven iles: detained or arres ted by Law Enforcement;
juveniles with statu s, ordinance, misdemeanor or fe lony level charges ;
juveniles cons idered to be "at risk" or "runaw ay"; or juveniles referred
to or in the care of Human Services, who are not in immediate danger
and who pose no threat lo U1em sel ves or others Uuvenile.; awaiting
placement or family services);
5. Receive and assess juveniles who are beyond th e co ntrol of their
parent(s) or,school and/or who are truant; ·
6. App ly for, receive and administer gran ts an d other sou rces 1Jf funding ,
and prov id e all s-,rv ices related to juv enil es which monies are
authori zed-by-th e tem1s of any such grant or funding awards;
7. Prov ide ongoing trai ning oflaw enforcement pe rson nel on changes in
the Juvenfl~ (::o~e, accessing and using JAC services ~nd dete ~tion .
screeningwoqedures as applicable;
8. Provid e scree nin g of juv en il es for Law Enforcement parties to
detennin~piiiiibility for pretrial placement in Di vis ion of Yo uth
Correctio~,(Jacil/ti es and other facilitiesp ~~ lo~al qp\ate .and local
policy ; or ,11~r .. ~~nate Bill 94 contract; . . ,.,, . . ,. :.. . . , ..
9. Have •t1Y !{q!tj~9~l duties that are au~?ri.~~q,)n. ~~P,~,llY th e B,9ar~ .
m. FIJNI)'INc 'coN'tRmuTroNs oF PARTrns
•\'.•1'·•·•"
The parties agree th at th e fe~s.\R.l>e,pharged for services sha_ll ,be_r.5t~bl_i.~!)ed by th e Bo ard
an d shall be un iform and reasonable , Th e parties agree tha~:each party shall t 1ntribute to
the JAC tl1eir fees as set fort~-~~r~i~'.· ·· ' , .... · ..
A. LAW ENFO~C°µ4ENT PARTIES' CONT/lffi~T!ONf °T.he annuai'_
using a fonnula that is weighed:equally by each Law Enforce ment parties' Total
Popu lation and th e average df _\h~ L~w Enforcem ent parties' usage of the JAC fo r the
three calendar years preceding .th e dale th e preliminary bud get js approy~d (the "Tiu·ee-
Year Usage Period"). :, , · .. ,.
I. Total Popul~\i~n c;:a1c ul ation. On e-half o~ lhp Law Enfo,rc~menl .
parties' annuaf,contrib ul ion wi ll be detem1ined ·as fo ll ows: · "
"'' .,, .
a. By id ~1itifying a total pop ul ation figure .for ea ch Law
Enforcement party usi ng officia l demographic data provid ed by
the I;>epartment of Local Affairs. Tl,1e ~heriff'.',s jurisdiction shall
be the unincorporated portion of Arapabde, pouglas, ·Elbert, and
Linc~ln. C~unties, including those bom mu ~ities under contr~ct
with sa id Sheriffs' Office .
4.23.201 0
2. Program Usiige. The remaining one-half of the Law Enforcement
parties' aonual_,conlribution will be determined as follows:
a. The JAC shall keep a record of the number of Juveniles referred
or trimiiported to the JAC by each Law Enforcement party
during ~ch full calendar year (the "Law Enforcement Par'.ies
Usage.Number").
b. All of the Law Enforcement Party Osage Numbers for the
~,Year Usage Period will be added together (the "Three-
Yea(Jotal Usage Number"). Each Ljtw Enfo;cement Parties'
percentage of the Three-Year Total . Usage Number will
determine one-half of their annual COIJtri bution ...
. ' ..
B. FEE BASEI;f.GONTRIBUTION: The parties agree that the Board shall
have the power to set f.e~~ for non-party referred juveniles, which may be waived
by the JAC Executive _,Ou:ect.or so long as said waivers are app lied in a consistent
manner and according 10:applicable laws including anti-discrimination laws .
IV. APPRcl~R)ATION AND PAYMENTS BY
PARTIES OR OTIIBR ENTITIES
A. APPROPRIA TIO°fi ~ PAYMENT OF FUNDs :·. The p!!fties agree to
consider for appropriation the amounts computed as set forth annually which ~ to be
expended by the JAC . To/piuti~ agree to pay said arnouilts ~o th~_JAC by January
31st of the year during wliicli ·said monies are to be expended ·oy the JAC . All .
payments to the JAC pui~'imi to this Agreement are, how~ver, subject tci ann ual
appropri ation by the parties .li~reto in the manner required by statute or ordinance. It
is the intention of the partfij that no multiple-year fiscal debt or other obligation shall
be e!lowed by the Agreemept.
·.·-:···
v.~
A. ANNUAL REP0RT. ·By July 111 of each year the JAC Executive Director
shall prepare and present i9,1,he ,Board a comprehensive annual report of the JAC's
activities and finances dui;ip! the preceding year, whi ch will be made
available to the parties .
B. REPORTS REQ4~p BY LAW, REGULATION OR CONJ'RACT. The
.JAC Executive Director ~qa!J also prepare and present suph reports as may be
required by law , regulati9~;~r contrart to any authorized federal, state, and/or local
officials to whom such repp,i;t is required to be made in the course 11;1d operation of
the JAC. ·
4 4.23 .2010
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C. REPORTS REQ UESTE D BY THE PARTIES. Th e JAC Exec uti ve Director
sha ll also render to th e parti es hereto, at reason ab le interva ls, such rep orts and
acco untings as the partie s hereto ma y from time to time request.
VI. DEFAULT IN PERFORMANCE
A. In the event any party fail s to pay its share of fees when du e, or to pe rform
any of its cov enants and undertakings under this Agreement, th e Board sha ll ca use
written notice to be given to the governing bod y of the party of the Board's intenti on
to terminate said Agreem ent as to suc h party in defau lt, unl ess such defa~lt is cured
witl1in thi rty (30) da ys from th e date of such notice . Absent tim el y cw ~ ~aid
defaulting party r!:ia ll thereafter be denied service by the JA C.
VII. TERM, RENEWAL AND TERM1NATJON OF ACR.E!LMENT
A. TERM AND R'.ENEWAL C" AGREEMENT. This .'\.gn .. ,'.?:~nt sl1all be in
full force and effec t for a one :year i~;,,, beginning January I , 20 1 I, .,,J crminatin g
December 31, 20 I I; provided ih~t tbis agreement shall automatically renew for IO
successive one-year term s unless a party gives wri tten notic e of termination pursua nt to
sub sectio n B of this sectio n., 1 .>' ,.
B. TERMlNA TIO N BY WRJ'TT EN NOTJ CE. Thi s Agreen;icnt may be
terminated \Jy written notice 'tr'J)i;' a p~rty or partie s to the Board at least 90 days pri or tu
Janua,y J" of any given yeai.'''kiy party terminatin g its participation pu'rsuant to this
provision shall not be entitl~d 'to any reimbursement of its annual fee contribution s
previously paid to th e JAC. , ..
" .
C. TERMJNAT ION OF PARTY/LOSS OF FUNDS . Up on termina tion ofa
party , wh ether by default in performance or by written noti ce, the rema ini ng parties may
co ntinue to parti cipat e in th is Agree ment. The Board , upon such tem1ination of a pa rty or
pmties, shall ac t lo adjust th e b.udgel )f Annual Assess,:i enl to accom m odate the loss in
fund s unle ss th e remainin g parties negotiate an arr.:·ndmern :o lh e Agree ment settin g forth
revi sed perce nta ges of pa1tici~ation or th e panic:; agree iu ic nninate th e Ag r•-:i1ent.
\/Ill. SEVERAB!l!TY CLAUSE
' If an y prov isions of Lh is A·gre ement or th e app lication thereof lo an y party or
circ um stances is held invalid,»s~ch invalidity shall 1101 affect any ot her provision or
apµlication s ofU1e Agreement whi ch can be given effe ct witl1out th e in valid provi sion or
application , mid lo lh is en d, th e provi sions of the Agree ment are declared to be severa ble .
4.23.2010
IX . COUNTERP ."JITS,
Thi s Agreement may be signed in counterp arts , an d each coun terp art shall be deemed
an ori gin al , an d all th e counterp arts !Jlken, as a wh ole shall constitute one and the sam e
instrument.
X. NO THIRD PARTY BENEFICIARIE S
Exce pt as otherw ise stated herein, thi s Agree ment is intended to describ e the rights
and respon sibi liti es of an d be tween th e parties and is not intend ed to, and shall not be
deemed to, confer righ ts upon _any persons or entiti es not named as parti es :".1i t in an y
· way govem men!Jll immun ity as provide d in 24-10-101 , C.R.S ., et. seq. ar:: ,,:her lim ited
liabi lity s!Jltutes fo r th e protection of th e parties, nor limit th e powers an ~ -,,pc :isi bilities
of any other enti ty not a party he reto . Nothing con tai ned herein shal l be deem ed to create
a partnership or join.• ventu re between th e parties with r ·~peel to th e su~jec t mailer
hereof. The parties s~a ll be respon sibl e fo r th eir own negli gent acts an d •he r on bct of
their respe ctive emp loyees withou t wai vin g any protection s afforded b y luc
Go vernm enta l Immuni ty Act.: .. ,. •. ,
., .. n •••.• XI . SUPER SEDES •,h,
Thi s Agree ment sup ers~(ir&.~jl~repl aces all prior agreemen ts amon g th e parti es
whether writte n :i r ora l. ·.
..... :·
· ·x1r'.'l'io ND1s c RIMINA TORY Poi 1cv
~ ,., ~-
The JA C sh all mak-, its serv iR~,,faci.li1 ies, and programs avai labl e to al' ~ns
regard less of race , colo r, age, creed, nati onal ori gin, ge nd er, sex ua l ori e,. ,r
disability. "
Xll!. '...l.0 GENERAL OBLI GATIC:'•! INDEBTE DNESS
Because th is Agreeme n't wi ll extend beyon d the curren t fiscal year, U1 e part ies
underntn nd and intell'I that Urn ob li gat ion of the parties to pay the annu al·foes hereunder
constitu tes a current expen se of the pa rti es payab le exc lu sively from tbe pa rties' fund s
and appropri ated each fisca l year an d shall not in any way be considered to be;_ a mul ti-
fisca l year debt or other fina ncia l ob li gations within the mea ning of Arti cle X, Sect ion 20
of the Co lcrado Cons titutio n; a ge neral obligation indeb tedness of the parties withi n the
meaning of any prov ision of Article XI of the Co lorad o Co nsti tuti on, or.any otb er
constitut ion al or statu tory ind ebtedness. }1on e of th e .parties has pledg ed the full fa ith and
credit of th e state, or th e pa rti es ·to th e payment of the charges hereunder, and tbis
Agreement shall not directly Qr co ntin gentl y ob li gate Ilic part ies to ap p ly money from , or
levy or pledge an y form of taic.ati~n to, th e pay ment of the annu al op eratin g cos ts.
6 4.23.20 10
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CITY OF ENGLEWOOD
By: --~-,--~-~~------James K. Woodward, Mayor
ATTEST:
Lo " ri . a A. Ellis, City Clerk
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ORDINANCE NO .
SERIES OF 20 I 0
BY AUTHORITY
COUNCIL BILL NO . 16
INTRODUCED BY COUNCIL
MEMBER WILSON
AN ORDINANCE AITTHORIZING THE ACCEPTANCE OF A V:CTIM ASS ISTANCE LAW
ENFORCFMENT (VALE) GRANT FROM TH E VICTIM ASS IS YANCE LAW
ENFORCEMENT BOARD OF THE 18TH JUDICIAL DISTRICT .
WHEREA , the City of Englewood Safety Se rvice Depanment ap plied for funding under the
VALE Grant s Program to be used fo r funding the Victim/W itne ss Program in the Englewood
Municipal Coun; and
WHERE AS . the Victim/Witness Program in the Englewood Municipal Coun has served the
victims of domestic violence since 1990 ; an d
WHEREAS , the staff seeks Cou ncil approval of an Ordinance acceptin g a 20 IO VALE grant
fw1ding in the amount of$ I 6,740, fo r the period of Jul y I, 20 IO to June 30 , 20 I I;
NOW , THEREFORE, BE IT ORDAINED BY THE CITY COU NC IL OF THE CITY OF
ENGLEWOOD, CO LORADO , AS FOLLOWS :
Section I. The Ci •y Counci l of the City of Englewood , Colorndo hereby authorizes the
accep tance of the V A!JE Grant and accompanyi ng intergovernmental agreeme nt , a co py of which
is marked as ''Exhibit A" and attached hereto .
Section 2. The Ci ty Manager, the Chief of Police and the Director ofFinance/Administrative
Services are hereby au thorized to sign said VALE Gnm1 and nccompa11yi ng intc rgovenunental
agreement on behalf of the Cit y of Englewood .
Introduced, read in full , and pa ssed on fi rst reading on the 7th dny of June , 20 I 0.
Published as a Bill for an Ordinance in the Ci ty's official newspaper on the 11 "' day of Ju ne,
2010 .
9 b iii
Published as a Bill for an Ordinance on the City's official website beginning on the 9th day of
June, 2010 for thin y (30) days .
Read by title and passed on final reading on the 21 • day of June , 2009 .
Pub!ished by title in the City's official newspaper as Ordinance No._, Series of 20 10. on
the 25th day of June , 2010.
Published by title on the City's officia l website beginning on th e 23"' day of
June, 2010 for thiny (30) days.
Jame s K . Woodward, Mayor
ATTEST :
Loucrishia A. Ellis , City Clerk
1, Loucrishia A. Ellis , City Clerk of the City of Englewood, Colorado , hereby ceni fy that t)v
above and foregoing is e true copy of the Ordinance passed 0 11 final reading and publi shed l ;
title as Ordinance No. _. Srries of 20 I 0.
Loucrishia A. Ellis
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• VIC T IM ASSISTANCE AND LAW ENFORCEMENT BOARD
CONTRACT
Pursuant to the Assistance to Victims of and '.'Vitnesses to Crimes and ~id to Law
Enforcement Act , Article 4.2 Title 24 C.R.S ., the Victim Ass istance and Law
Enforcement Board of the 181h Judicial District has made the follow ing award :
Grantee : Englewood Department of Safety Services
3615 South Ela ti Street , Englewood , Colorado 801 1 C
Grant numb er: 10-38
Proj ect Title : VictimM'itness Advor.ate
Purpose of Grant Funds : Law Enforcemen t Victim Services
Services/Equipment Be ing Funded : Porti on of Sala ry and Benefits for Victim Assistance
Advocate
• Grant Period : July 1 , 2010 to June 30 , 2011
Amount of Grant Award : $16 ,7 40 .00
Qu arter ly lnstallmerts : Four (4) Quarterly Payments of $4 ,185 .00 ·•., ,
BE IT UNDERSTOOD THAT : ~'
(1) All disbursements of awa rds are contir.geni upon the availa bility of VALE funds.
(2) The co'ltents of the grant application will become contra ctu al obligations of the grant
recipient and are incorp orated into this contract as if fu ll y set ,orth herein.
(3) The grant recipient is required to submit Fin ancial Re ports quarte rly : Octob er 29 ,
2010 , January 28 , 2011 , April 29 , 2011 and July 29 , 201 , for fund ing for 2010/201 1.
The report due on July 29 , 2011 shall be the year-end report . The VALE Board will
provide Finan cia l Reporting Fo rm s. Grant recipients are requ ired to use these forms .
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(4) The grant recipient is required to submit Program Reports on : January 28 , 2011 and
July 29 , 2011 for funding for 2010/2011 . These reports must ad dre ss any special
conditions that are listed in this c<';1tract. The report due on July 29, 2011 shall be the
year-end report . It sha ll show totals for the entire year and must address any spe ci al
cond itions that are listed in th is contract. The VALE Boa rd will provide Program
Reportin g Forms . Grant recip ients are required to use these forms .
Englewood Department of Safety Services
10-'
Reports shall be sent to :
Tara Lassiter , Grant Evaluator
VALE Board
District Attorney's Office
6450 S Revere Pkwy
Centennial , Colorado 80111
(720) 87 4-8608
(5) Failure to submit these required reports on the dates due may •esult in suspension
of the grant , termination of the grant, return of awarded funds or the loss of future
funding by VALE .
(6) Special conditions for the award which have been stipulated between the VALE
Board and the grant reci;iient are as follows :
NONE
(7) Any equipment purchased with VALE funds must remain with the grant recipient.
Equipment must be used for the purpose designated in the grant application . Any use
by others or transfer of ownership must be reported to the VALE Board , in writing, prio r
to th e occurrenJe of such use or transfer . The Board m.1y approve such use or trans'.er
or may request return of the equipment.
(8) w_ change in the use of grant funds shall be approved by th e VALE Board . The
request for such change shall be in writing . Approval of the VALE Board shall be
obtained prior to any such use .
(9) Amendment of any other terms of this contrac t shall have prior approval of the
Bo ard . Requests for amendment shall be in writing .
(10) The grant recipie nt shall submit written notification by June 1, 2011 to the VALE
Board if the grant recip ient wi ll hav e any remaining funds at the end of the grant period .
All unused funds shall be· returned to the VALE Board unl ess the grant recipient makes
a request in writing for use of th e funds beyond the grant period and suc h requ est has
been approved by the VALE Board.
Such requests shall include:
The am ount of remaining fund s
How the funds will be used
When the funds will be exr,end d
Why th e funds were not exp E:;io 3d.
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Englewood Department of Sa fe ty Servi ces
10-3 8
Up on rece ipt of the requ est, the VAL E Boa rd shall deci d e w he the r t o g ran t or de ny th e
re qu est w ithout further presentation or he aring .
(11) Th e grant rec ipie nt agrees that all fun us received under th is grant shall be
ex pended solely for the purposes stated above and that any funds not so expended ,
inc ludi ng funds lost or diverted to other purpose s, shall be repaid to the VALE fund .
(12) The grant recipient agrees to comply with the letter and spir it of the Colorado An ti -
discrimination Act of 1957, as amended, and other applicable law respecting
discrimination and unfai r employment practices (C .R.S . Sec. 24 -34-402) and required
by Executive Order, Equal Opportunity and Affirmative Action, date April 16 , 1975 .
(13) Non-comp liance w ith th is contract may in cl ude failure to submit reports , making
unapproved changes to th e budget. p:,,.rformance failures or adhere nce to special
cond it ions . Non -c omi:,liance with any porti on of this contract may result in:
Suspensr-~ of grant funds
Termin at ion of grant
Withho ldi ng of funds
Req uiring grant recipient to retun. mon ey to the VALE fund
Other action as deemed necessa ry by the members of th e VALE Board
Any combination of the above .
(14 ) All gra nt recipients shal l make availabl e to the Board or its authorized design ee all
cu rrent books , records , procedures or o th er information re lat ive to the grant applicatio n
an d implementati o n.
(15) The fu nd s granted by this co ntract for Vi ctim Services shall be disburse d in
qua rt erly in st allments pendi ng VALE Boa rd approval of all required re ports and
ve ri fic at ion of expenses . The fun ds granted by this co ntract for equi p me nt may be
dispersed by a sin gle paymen t fo r th e full amount, pend in g VA LE Board approval of all
re qui red rep orts and ve ri fica tion of expenses .
Englewood Department of Safety Services
10-38
The gn;,nt recip ient , through the following si gnato ries , underst.,n ds and agrees that any
VA LE moni es received as a res ult of th e awardirig of the grant application shall be
subje ct to the terms -0f thi s contract.
Date _________ _
Project Direotor
1'01 " Va nl!ermP.e; Chief of Police
Date _________ _
Financial Offi ce r
Frank Gryglewicz, F/AS Director
Dat e _________ _
Authorizing Official
Ga ry Sears., City Manager
Date _________ _
Kev in Duffy
Cha ir , VALE Board
Authorized Officia l: Th e authorized offi ci al Is the person who is , by virtu e of su ch person 's posi tion ,
authorized to enter Int o contracts for the grant recipient.
This co uld Incl ude : Ma yor or City Manager , Cha irp er son of the Co unty Commissioners , District Attorney ,
Presiden t or Chairperson of the Board of Direc lors, Superintendent , or other Ch ief Executive Offic,•r.
Fi na ncial Officer : The person Is respon sible fo r all financial mal:e rs related to the program and who has
responsibility for the account in g, management of funds , verifica tion of expendi tures , audit in form ation Dnd
financial reports . The person who actually prepares the fin ical reports may be under th e supervis ion of
the Financ ial Office r. The Finan cial Officer must be a pe rson other than the Authorized Official or the
Pro ject Director .
Prolect uh, ••or The person who has direct respon.ibility for the implementation of the project. This
person shou ld co mb ine know ledge end experience in the projecl area with ability to administer the project
and supervise perso nn el. He/she shares responsibility with the financial Office for seeing that all
expe nd it ures are within the approve d bu dget. T~is person will normally devote a major portion of his/her
time to the project an d is responsible for meeting all reporting requirements . The Project Director must be
a pers on other than the Authorized Offi cia l or the Financial Offi cer.
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• COUNCIL COMMUNICATION
Dat e: Agenda Item: Subj ect:
June 21, 2010 11 a i Bill for an Ordinan ce to Ext~nd th e Limi ted Waive r
of th e Was te Transfer Surcharge
I nitiated By :
D epa rtment of Finan ce and Administrative Services
I Staff Source:
Frank Gryglewicz, Direct or
COUNCIL GOAL AND PREVIOUS COUNC IL ACTION
This ac ti on furthers intergovern mental coope rat ion between the ci ti es of Engl ewood, Littleton and
Sher idan . The City Council passed Ordinance 30, Series of 1993 authorizing a limited waiver of
was te transfe r surcharge until December 31 , 19 95 , and Ordinance 22 , Series of 1995 authorizi ng a
limited waiver of was te trans'•' surcharge until Dece mber 3 1, 1998. On Jun e 7, 1999, Council
approved Ordinance 3 1, Se , of 1999 on final reading that further ex tended th e waiver through
2001 . Ordinance 14, Ser ie s of 2002 ex tended the waive r until December 31 , 2004. Ordinance 29 ,
Se ries of 2005 extend ed th e waiver until D ece mber 31, 2007. Ordinance 1, Series of 200 7/2008
extended th e waiver until Dece mber 3 1, 2009, but th e Coun cil Comm uni cati on req uested
extendin g the waiver un til D ecembe r 3 1, 20 10.
• REC OMMENDED ACTION
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Staff recommends approval of this bill for an ord inan ce ex tending th e was te transfer surc harge unti l
Dece mber 3 1, 2013 (three summer season s).
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The City of Englewood initially passed Ordina nce 25 , Seri es of 1987 on Ap ril 20, 1987 in stituting
the Wast e Transfer Surcharge. fh e Surcharg e imposes a twenty-ce nt surcharg e on eac h cubic ya rd
o r p orti on th ereof by eac h p erso n disp os in g of tras h at a was te tran sfer fa cility. The definuion of
"p erso n" in th e ordinance in cl udes politi cal subdi visio ns of th e State of Colorad o.
Th e City of Englewood ha s received requ es ts to continu e th e waiver of th e surcharge for publi c
purposes. Engl ewood, Littleton, and Sheridan ha ve requ es ted waive rs for th eir an nual "clearH,p"
programs. Th e waiver sun set on December 3 1, 2010 so th e waiver must be ex tended at this time
fo rthe 20 11 , 20 1 2, and 20 13 annual cleanups.
FINANCIAL IMPA CT
The w aiver will redu ce pot ential re ve nu es by an es timated $1 ,000 annu all y.
LI ST OF ATTACHMENTS
Proposed Bill for an Ordinanc e
• ORDINAN CE NO .
SERfES Of 2010
BY AlJT HORITY
COUN C[L BILL NO . 17
INTRODU CED BY COUNCfl
MEMBER ____ _
A BfLLFOR
N ORDIN ANCE AMENDING TITLE 4, CHAPTE R 7, SECT1ON 11. OF THE ENGLEWOOD
MUNICIPAL CODE 2000, PERTAINING TO THE EXTENS ION OF THE LIMITED WAIVER
()f THE WASTE TRANSFER SURCHARGE .
WHEREAS , th e Ci ty Co un cil of th e Cit y of Englewood , Co lorado passed Ordinnuce No . 25 ,
:..eri es I 987 , instituting the Wa ste Transfer Surc harge which impo sed a twenty ce nt surcharge on
~ach cubi c ynrd or porti on thereo f by each person di sposing of tra sh at n waste tran sfer fac ilit y: and
WHEREAS , the Englewood Cit y Co uncil pass ed Ordina n e No. 30. Serie s of 1~93, wh ich
granted a limit ed waiver of th e Waster Transfer Surcharge until December 31 , 199 5; and
WH EREAS , th e Engl ewood City Co unc il pas sed Ordi nance No . 22 , Serie. of 1995, whi ch
aut hori zed a limited wai ver of th e Wast e Tran sfer Surcharge until Decemb er 3 1. 1998 ; and
WHEREAS. th e Eng lewood City Coun cil passed Ordi nan ce No . 3 1. Series of 1999 . whi ch
• granted a li mit ed wai ver of th e \Vaster Tran sfer Surcharge until December 31, 200 1: and
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WHERE~ , th e Engl ewoo d it y Co un cil pas sed Ordin ance No. 14. Se ries 2002 ext end ed the
wai ver umi : Dec ember 31 . 2004: and
WHEREAS , 1he Englewood i1y Co un cil pa ss ed Ordinan ce No. 29 , cries 2005 extended th e
wa iver of th e surcharge unti l Dece mber 31 . 20 07: and
WHEREAS. th e Engle wood Cit y Coun ci l pa ssed Ordinan ce No . I. Series 2008 ex tendi ng 1he
waiver of :he surcharge unt il Dece mbe r 31. 2009 ; and
WHERE AS. tl,c pa ss age of thi s pro posed Ordin ance will cx1 c11d th e wa iver of the surcha rge
until December 31, 2013 :
NO W.nJ ERE, RE,BE IT ORD AINE DBYTH ECITY O NCIL OF TI IECITY F
ENG LEW OO D. CO LORADO. AS FOLLOWS:
Scc ll on I. Th e City Co unci l of th e it y o: En glewoo d. Co lorad o hereby approves an Ordi nan ce
amendin g Titl e 4, Chnpter 7. Subsecti on 11. with the exte ns ion of the Limited Waiver of th e \Vas te
Tran sfer Surcharge to read as fo llow s:
4-7-1 I : Limited Waiver of Surcharge: Th e requirement s of thi s Chapl cr shall n t appl y duri ng
1he month s of Ma y. Jun e. Jul y. August and Sep temb er to any Muni cipalit y wl1ic h meet s the
fo ll owing criteria : ...
A. lnco rponllcd wi th a Cit y Hall wi thin th e bo und aries or Arapa hoe Co umy .
B. Docs not provide municipal collection of household solid waste directly or indirectly. •
C. Offers 10 its citizens the collection of household trash on a limited basis during the
months of May, June, July, August and September.
This Section shall be effective only until December 31 , ~2l!U, after which time it shall be null
and void without further action of the City.
~ Safety Clauses. The City Council hereby finds , determines , and declares that this
Ordinance is promulgated under the general police power of the City of Englewood, that it is
promulgated for the health, safety, and welfare of the public, and that this Ordinance is necessary
for the preservation of health and safety and for the protection of public convenience and
welfare. The City Council further detcm,:,.es that the Ordinance bears a rational relation to the
proper legislative object sought to be obtained.
~ Seyqabjljty. If any clause, sentence, paragraph, or part of this Ordinance or the
application thereof to any person or circumstances shall for any reason be adjudged by a coun of
compctent jurisdiction invalid , such judgment shall not affect, impair or invalidate the remainder
of this Ordinance or it a,plication to other persons or circumstances .
~ Jn&sm,sillall..Q~All other Ordinances or portions thereof inconsistent or
conflicting with this Ordinance or any portiot hereof ar ''ie,eby repealed to the extent of such
inconsistency or conflict.
~ Effect of repeal or modification The rcpe11 ~r modification of any provision of •·
the Code of the City of Englewood by this Ordinance shall not release, e<tinguish, alter, modify ,
or change in whole or in part any penalty, forfeiture , or liability, either civil or criminal , which
shall have b= incurred under such provision, and each provision shall be treated and held as
still remaining in force for the purpo ses of sustaining any and all proper actions, suits,
proceedings, and prosecutions for the enforcement of the penalty, forfeiture , or liability, as well
as for the purpose of sustaining any judgment, decree, or order which can or may be rendered ,
entered, or made in such actions, suits , proceedings, or prosecutions .
~ Penalty. The Penalty Provision of Section 1-4-1 EMC shall ap pl y to each and
every violation of this Ordinance .
Introduced, read in iull , Rnd passed on first reading on the 2 1st day of June , 2010.
Publi shed as a Bill for an Ordinance in the City 's official newspaper on the 25th day of Jun e,
20 10.
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Publi shed as a Bill fo' an Ordinance on the City's officia l website beginning on the 23rd day of
Jun e, 20 10 for thin y (31,) da ys.
James K. Woodward, Ma yor
ATTEST :
Louorishia A. Ellis, City Cle rk
I. Loucrishia A. Ell is , Ci ty Clerk of the Ci ty f Eng lewood , Co lora do. hereb y cenify that the
above and foregoing is a true copy of a Bi ll fo .u, Ordinance , introduced , read in full , and passed on
first readin g on the 2 1st da y of Jun e, 20 10.
Lu ucrishia A. Elli,
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COUNC Ii COMMUNICATION
Date:
Jun e 2 1, 20 10
In itiated By:
I
Age nd a It em:
11 a ii
Poli ce D epartment
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S•1bject :
IG A M OU for th e Mug Sho t Sys tem
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Staff Sou rce :
Tom Vand erm ee, Chi ef o f Po li ce
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
N/A
RECOMMENDED ACTION
Th e Poli ce D epartm ent is recom mending lhal Ci ty Coun ci l adopt a bill fo r an o rd in ance approv in g
an intergovernm ental ag ree m ent (Memo ran dum of U nde rstandin g) w ith th e D enve r Police
D ep artm ent to partn er on a mu g shot reposi tory.
BAC KGROUND , ANALYS IS, AND ALTERNATIVE S IDENTIFIED
Th e Police Depa rtm ent 's curr en t mug shot sys tem does not have the capa bili ty -:.f d0 ve lopin g
ph o tographi lin eups. Conse qu ently, de tectives are required 10 drive 10 o th er age nci es 10
accomplish this task . W e ha ve an oppo rtunity l o partn er w ith th e D enver Po li ce D epartm e nt o n a
mug sho t repos itory. Th e pro pose d M emo randum of Unders tandin g is an •~reement be tween th e
D enve r an d Englewood Poli ce Departments w here an in terface w ill b e creat ed with th e D ,,nve r
mug shot reposit ory. Th e rep osi tory w ill all ow fo r de tec ti ves l o complete th eir work in a m o re
efficie nt mann er and w ill create a large r 1,001 of mug shots needed 10 p repare pilotogra phic lineups.
FINANC IAL IMPACT
Th ere is no cos t affili ated with this Memorandu m o t Unders1,111 din g.
UST OF ATTA CHME NTS
Proposed Bill for an O rdinan c
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ORDINANCE NO.
SER IES OF 2010
BY AUT HORITY
COUNC IL BILL NO . I 8
INTRODUCE D BY COUNC IL
MEMBER ____ _
A BILL FO R
AN ORDINAN CE AUTHORIZING AN INTERGOVERNME NTAL 1,GREEMr.orr
ENT ITLED "MEMORANDUM OF UNDERSTANDING BETIVE Et THE DEN'/ER POLICE
DEPARTMENT AND THE ENGLEWOOD POLICE DEPARTM ENT FOR THE ~HARING
OF DATA'" FORMALIZING THE SHARING OF MUG SHOT DATA .
WHEREAS, th e Eng lewood Police Dep nrtment · s ..:urrcnt mu g shot syste m does not have th e
capa bilit y of developin g photograp hi c lineup s; and
WHEREAS , Eng lewood <l et. >'CS arc req uired to drive to other agencies to acco mplish thi s ta sk:
and
WHEREAS . th e pa ssage of this Ordi nan ce bel\\ ce n ,... mnvc r and Englewood Police Depmunents
will all ow an int erface to be crea ted with the Den ver mug shot reposi1 ory: and
WHEREAS. th e repository will all ow Englew ood detectives 10 co mpl ete th eir wo rk in a more
..:ffi cient rnnnm:r and will crea te a larger poo l of mu g sh01 s nee cl to prcparr photograp hi c lineups:
NOW, Tli EREFORE . BE IT ORDAINED BY THE CITY C L'N IL OF TH E CIT Y OF
ENG LEWOOD , CO LORADO. THAT :
Sect ion I. The Cit y Co uncil of th e Cit y '1f E,1glew ood. Colorad o hereby accepts and app roves the
"Memorandum of Understanding Betwe en Th e Dr.nvcr Poli c Dcpa r1111 c111 nnd The Englewood
Poli ce Dcpn r1mcnt For Slrnring ofD:11a·· auached l1erc1 0 ns Exhibit A.
Sec ti on 2. The Police Chi ef is nu thorizcd to execute tl1 c intergovernmental agreeme nt for and
on behalf of th e Cit y of Englewood , olorndo .
Introduced . remJ in full. and pa ss ed on rirst reading on th e 21 st da y of June, 2010 .
Publi shed as a Bill for an Ordinance in the Cit y's officinl newspaper on th e 25 111 dn y of Ju ne.
2010 .
Publi shed as a Bill for an Ordinance on th e Ci ty"s official website beginning on th e 23rd day of •
Jun e, 20 10 for thiny (30) days.
James K. Woodward. Ma yo r
ATTEST:
Loucrishia A. Elli s. Ci ty Cle rk
I, Loucrishia A. Ellis . City Clerk of the City of Englewood , Colora do , hereby cenifv •oat the
above and foregoing is a true co py of a Bill for nn Ord inance, int roduced. read inf\,'.;, nod passed .,n
first reading on th e 2 1st day of June, 20 10.
Lou cris hia A. El li s
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Memorand11m of Understanding
Between
The Denver Police Department
and
Th e Englewcod Police Department
For the Sharing of Data
Thu Mcmorandwn ofUndcnt,wa111g (MOU) is nade and en~ on this 14iay of May,
2010, be(ween the Denvet Polic.e Department (DPD) and the B,,glewood Police ·
Department (EPD).
Purpo1e
The pu,pose of tbiJ MOU is to fo,ma\ju the wring of mug ahot data between the two
llllJ10d departments to i.mpr&ve the effectivenw of each agency:by provid!:lg a luger
database from which to identify and/or apprehend suspects and put offendm engaged in
criminal activity. r .,c 1 · ''"
Seeurlty Requlromenb
Each department shall rou.fw'ihe ~1'! ·' ;r.s security standards ~-balldling data frol'I
the other jurisdicti~n. Each 1iepartinen; ;b!II also follow any-applicable statutory
requirements in the ctcation and management of both adult andj~l• suspect
information. Tbe mug shot data shmd between each department .hall be~ for publi c
safety pwposes only .
Information Ownenhlp, Releue ud Acc:un'--Y
Neitl !! deportment shal l delete, change or modify eny existing data other than aiad
additional ioformation to data alteady preserved. Th• mug shot data remains tt.c property
of the deportment which obtained and entered it.
,f ·,
To p1eserve and protect each department's proprietary intetesl in its own duta, neither
department shall release to any third party or agency, any data provided by the other
without speclfi q prior approva1 of the Chief of Police of the providing department
The mug shot database contains the best informatiDll available •t the time of its creslion
and i, dynamic to allow fo i modification · as more cumplete and accurate information is
obtained . Prior to acting upon any information, it i.s the duty of earh agency to confirm
the accuracy of any information derived from the mug shot database .
~ IL-______ \
Technology Responsibility
Each jurisdiction is responsible for the maintenance and support ofits own systom .
Each jurisdictio n shall notify the other of any planned outages that could affect use and or
access to the system.
Term of Agreement
This MOU is subject to review by either party and remains in full fon:e and effect until
resci nded or withdrawn by either departmenL
~~6'1
Gerald R. Wnitman O, Z.'{
Chiefof Poli ce ::> ' I <J
Denver Police DcJ)llI'lmcnt ·b'I": ,, ,·
City and County Of Denver
Thomas E. V andermee
Chiefof Police
Englewood P.olice 1!:>ep~nt ..
City of Englewood
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COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
June 21, 2010 11 ant Intergovernmenta l Agreement between the City
and Arapahoe County
Initiated By: I Staff Source :
Community Development Department Janet Grimmett, Housing Finance Specialist
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council passed Ordinance No. 22, Series of 2009 relating to the participation in the Urban County
Entitlement Program for CDBG and HOME funds for fiscal years 2010 through 2012; and also
passed Resolution No. 71, Series of 2009 supporting the submission of applications hr 2010 CDBG
funding.
RECOMMENDED ACTION
Staff recommends Council approve a bill for an ordinance authorizing the exec ution of an
Intergovernmental Subgrantee Agreement for the 201 0 Arapahoe County Community
Development Block Grant Program betw een the Ara pahoe Board of Coun ty Commissioners and
the City of Englewood.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Federal Community Developm ent Bl ock Grant (CD BG ) Prog ram provides gr. nts m units of
local government and urban counties to meet housing and community de ve lopm ent needs . The
objective of the Program is achieved through projects developed by the loca l government that are
designed to give pri ority to those activi ti es that benefit low-and moderate-income fa milies . Funds
are allocated by statutory formula to each entitlement area . Arapahoe County is an approved
entitlement are a. The grant funds are distributed by Arapah oe County to each participating city
within th e county.
For FY2010, funds we re ~~proved to support the following project:
$22 ,SOO • • for th e House of Hope Project to assist with staffing for empl oyees;
FINANCIAL IMPACT
Th e ex isting emplo yees in Community Develop ment are availab le 10 adrnlnlste" th e proj ects and
their sa laries and benefits are part of the City's contributior
LIST OF ATTACHMENTS
Bill fer an Ordinance
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BY AUTHORITY
ORDINANCE NO .
SERIES OF 20 10
COUNCIL BILL NO. 19
INTRODUCED BY COUNCIL
MEMBER ____ _
A BILL FOR
AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN
INTERGOVERNMENTAL SUBGRANTEE AGREEMENT (CDBG ) FOR THE YEAR
2010 BETWEEN THE A 'lAPAHOE BOARD OF COUNTY COMMISSIONERS AND
THE CI1'Y OF ENGLEWOOD, COLORADO.
WHEREAS , the Ci ty Co•mcil of the City of Eng lewood approved the exec uti on of an
Intergovernmental Agreement between the Ci ty of Englewood and Arapahoe County by pas sage
of Ordinance No . 2 1, Series of 2009 , coveri ng the City 's participation in the Arapahoe Co unt y
CD BG Entitlement Program fo r funding years 2010 through 20 12; and
WHEREAS , the Englewood Ci ty Co un cil pa ssed Reso lution 71, Series of 2009 , supporti ng
Housing n"d Community Developm ent th at au thorized submi ttin g an applicati on for 20 10 CDBG
funding ; and
WHEREAS, th e House of Hope Proj ec t ha s been ca tegorized as a publi c sen·icc ac tivity to
assist with staffing for employees .
NOW , THEREFORE, BE IT ORDAINED BY THE CITY COUNC lL OF THE CIT Y OF
ENGLEWOOD , CO LORADO , THAT :
Secti on I. The Subgrantee Agreeme nt fe, 20 IO Arapahoe Co unt y Co mmunit y Dev elopment
Block Grant -House of Hope Project, a< .d here to as Exhibit A, is hereby accep ted an d
approved by the Englewood Ci ty Coun c11.
Sect ion 2. Pursuant to Art icle V, Secti on 40 . of the Eng lewood Home Rul e Charter. th e Cit y
Co unci l ha s detennin ed that Exhibi t A, attached to this Ordinan ce. shall not be puhli shed
because of its size. Co pie s are avai lab le in th e Office of th e Eng lewood City Clerk .
Section 3. Th e Mayor and City Clerk are hereb y authorized to sign and attest said
Agreement s for and on beha lf of the Cit y of Englewood , Co lorado .
Secti on 4. The Ci 1y Manager shall be authori zed lo furthe r ex.tend the sub gra nt cc ag ree ment s
fo r th e 20 IO Arapahoe ounty Community Development Bl oc k Grant Program as needed .
Introduced , read in full , and passed on fir st reading on th e 21•1 day of June , 2010 .
Publi shed as a Bill for an Ordinanc e in the Cit y's officia l newspaper on th e 25 th day uf June .
20 10 .
Published as a Bill for an Ordinance on the City 's official website beginning on the 23"' day of •
June , 2010 for thirty (30) days .
James K. Woodward , Mayor
ATTEST :
Loucrishia A. Ellis, City Clerk
I, Lo ucrishia A. Ellis, Cily Clerk of 1he City of Englewood , Colo,ado, hereby certify that the
abo ve aod foregoing is a true copy of a Bill fo r ao Ordinance, introduced, read in full, aod passed on
first reading on the 21 sl day of June, 2010 .
Loucrishia A. Ellis
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SUBGRANTEE AGRE EME 'T FOR • ARAPAHO E 'TY
c o MMll IITY DEVELOPME T BLOCK GRAN T FU
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D
BGRANT EE: C IT Y OF ENG LEW OOD
P RO JECl' AME: HO E OF HOP ESTAFFL G
PROJECT MBE R: E PS 101 4
This Agreement is made by and between the Board of County Commissioners of the County of Mapahoc ,
State of Color•do , for the Community Development Block Grant Program in the Community Resources
Department (hereinafter referred to as the Coant)') and the City of Englewood and Family Tree, Inc.
(hereinafter referred to as the SubGrantee) for the conduct of a Community Development Block Grant
(CDBG) ProjecL
l. PURPO SE
The primary objective of Title I of th e Housing and Community Development Act of 1974, as amended ,
and of the Community Development Block Grant (C DBG) Program under this Title is the development of
viable urban communities, by providing decent housing, a suitable living env:ronment and expanding'.
economic oppo. tunities, princi pally for \ow and moderate income persons.
~e project by the SubGrantee known as the House of Hope Stati.,:; (Project) has been categorized ss •
~ublic ServicP.S project and th e SubGrantee will maintain documentation with the national objective of
Limited Clientele activities . This project has also bee n fmther categorizec und er Limited Clicntele
activities as a presumed benefit per 24 CFR 570 .208 (a)(2XiXA). "Bene fir a clienr ele who are generally
presum ed co be principally low and moderare in co me persons. ACCil'iries Cll<i! exclusively serve a group of
person in any one or a combinarion of rh e followin g cat egor ie s may be pres .1med to benefit persons , 51
perce nt of w/rom are low-and moderare-income : abused chi/c!ren , bat1ere, f spouse:;, elderly person s,
adulrs meeting tir e Bur eau of th e Census ' Curre nt Population Reports de;'in"ion of "severely disabled,"
1\
/romel ess persons , illiterar e adult s, persons living wir/r AIDS, and mig ranr farm workers."
The ubGrantec may proceed to incur costs for the Project upon receipt of an official " otice to Proceed"
from the County.
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U. WO RK TO BE COMPLETED BY T HE SUU RA 'TEE
The fo ll owing provisions outline the scope ofihc work 10 be completed:
The ubGrantce will utilize CDBG fonding 10 provide staffing at the House of \ lope, whi ·.h provides long-
term shelter and supportive serv ices for home lt,s families . The site is located at 330 1 . Grant trcel,
Englewood, Colorado, 80113 .
A . Pay ment
It is expre ss ly agreed and understood that the total am ount to be paid by the County und er tl1 !!
co ntract shall not exceed $2 2,500 . Drawdowns for the payment of eligible expenses shall be made •
agai nst the line item budgets specified in the Project Budget and in accordance with performance
criteria established in Section Il-C . The partie s express ly recognize that the SubGnntee is to be
paid with CD BG funds received from the fed eral government, and that the obligati on ,,fthe County
to make payment to SubGrantee is conti ngent upon receipt of such fund s. In t! • ev ent that sai d
funds, or any part thereof, are, or become, unavai lable , th en the County may immediately terminate
or, amend this agreement. To the extent C.R.S. § 29-1 -1 JO is appl icab le, any financial obligation ot
the County to th e SubGrantee beyond the current fiscal year is also co ntin gent upon adequate funds
bein g ap propnated , budge ted and otherwi se avai lable .
Upon ex piration of th is Agreement , as identified by the deadlin e .in fection D. C. 3. below , the
SubGrantee shall transfer to the County any CDBG fund s on hw1d at the time of ex piration an d
any acco un ts receivab le attributabl e lo the use of CDB G fu nd These trans ferred fund s shall
revert to the County and be utilized for other purp oses.
B . Timeline
'\11 Project activities shal l be comp leted and draw req uests submi tted by April 30 , 2011 unless the
Subgrantee notifies th e Co unty in writin g by April 15, 2011 that th e funds cannot be di sbursed. An
extension may be granted in which al l draw requests be submi tted and project acti vities shall be
completed by May, 31, 201 1. In the event that the completion deadline fal ls on a weekend or
holi day , the deadline wi ll be cons idered th e work day prior to the schedul ed completion date. If the
project requires additional time past May 31 ,2011 , th e Agreement must be modified by mutual •
agree ment of the Co unty and th e SubGrantee.
C. Performance Criteria
In acco rdan ce with th e funding app li cation su bmitted by the Sub Grar'.ee for tl1 e Project, th e crit eria
li sted be low are to be met durin g th e execuiion of th e Proj ect.
I. Quant ifiab le Goals :
Th e • ubGrant ee will util ize CDBG fund s for tl1e continu ed emp loyment of staff al the
Hou se of Hope located at 3301 S. Grant Street, Englewood, Co lora do , 80 11 3. Staff
members will be emp loyed by Famil y Tree , In c., which provides staffing and services at
the facility for hom ele. s fa milies. By maintainin g the pos ition s, tl1 e SuhGrantee will
provide serv ices for a Ma l ot 180 uniqu e persons.
The SubGrantee may co llect nomi nal fee s for services provided under thi s grant,
providing the total of all client-con tribut ed and County grant fund s do not exceed tl1e
costs of program deli very.
2. Co mmunity Impact: •
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D .
Public Servic e
Homeless nes s ·· cris is mana gement and ability to transition through the co ntin uum of
care
3. Qu.d erly Perfu1 ma11ce Standards:
Jun e 30, 20 I 0:
No req uirement s establis hed.
September 30, 20 I 0:
Provid e serv ices to approx im ately 50-70 unique pe rso ns
December 31, 20 10 :
Provide serv ices to approximate ly 5(!-70 unique persons
March 31, 2011:
Provide services to approximate ly 50-70 uniqu e persons
April 30,20 1 I:
Provid e services t0 meet cumu lative grant year goal of 180 uni que perso ns served
Sub mit final drawd own and completion report to Co unty
Reporting Requirement s
I. Prqject reports will be due wi thin fii:ee n days fo ll owin g th e end of eac h calendar yea,
quarter (June I to eptember 30 report is due October 15 ; · 1ctober I to December 31
report is due January i 5; January I to March 3 I report is due April 15; and the fin al
comp letion report is du., April 30) until th e Project is comp leted.
2. Th e oflic ial ann ual au dit and/or Fin ancial Statcmems for tl1e Sub Gralllee in which both
re ven ues and ex penditures fo r the CDBG Projects described herein are detailed are due
annually . TI1 e la st co mpleted official annual aud it repo rt and/or Financ ial Statements
sha ll be due on May 3 I, and for four ( 4) years th ereafter on May 3 1.
E. Labor Stand ard s (Duvis-Bacon)
Projrct activi ti es do ·101 :equire co mpliance witi, federal labor sta nda rds (Dav is-Bacon) as it is
exempt (i.e., public se, .-cc ac ti vi ty, sin gle fa mil y home rehabilitatio n, purcha se of materials , or
other activity that has been de termined exe mpt from federal labor stand ards).
I?. Lead Based Paint Re~u la tio ns
If th e activity involves any r.onstrnct ion , demolition, rehabilite tion, or any activity reh,t ed to a
buildin g, and th e buildin g wa s built in 1978 or prior, Lead Based Paint Laws and Re gul ati ons
app ly, as established ir. 24 CFR Parts 35 and 570.608. If the SutGrantee does not fo ll ow and
3
document Lead Based Paint Laws and Regulation compliance , the SubGrantee will not be eligihle
for reim bursement. •
G. Environmental Review
Notwithstanding any provision of this Agrcemcn~ the parties hereto agree and acknowledge that
this Agreement docs not constitute a cnunitment of funds or site approval , and that such
commitment of funds or approval may occur only upon satisfactory completion of environmental
review and receipt by Arapahoe County of a release of funds from the U.S. Department of Housing
and Urban Development under 24 CFR Part 58. The parties further agree that the provision of any
funds to the project is conditioned on Arapahoe County 's detemtlnation to proceed with, modify, or
cancel the project based on the results of a subsequent environmental review.
H. Uniform Relocation Act (URA)
I 'ias been determined that no action under the Unifonn Relocation Act (URA) is necessary.
ill. RESPONSIBILITIES OF THE SUBGRANTEE
A. Federal Compliance
The SubGrantec shall comply with all applicable federal laws , regulations and requirements, and all
provisions of the grant agreements receiv;:d from the U.S. Department of Housing and Urban
Development (HUD) by the County. These include but are not limited to compliance with the
provisions of the Housing and Community Development Act of 197 4 and all rul es, regulations,
guidelines and circulars promulgated by the various federal departments , agencies, administrations
and commissions relating to the CDBG Program . A listing of some of the applicable laws and
regulations arc as follows :
I. 24 CFR Part 570 ;
2. 24 CFR Parts 84 and 85 as applicable per 24 CFR 570.502;
3. Title VI of the Civil Rights Act of 1964;
4. Title VIII of the Civil Rights Act of 1 '16 8;
5. Sections 104(b) and 109 of the Housing and Community Deve lopment Act of 1974 ;
6. Fair housing regulations established in the Fair Hou sing Act, Public Law 90-284, and
Executive Order I 1063;
7. Section 504 of the Rehabilitation Act of 1973;
8. Asbestos guidelines established in CPD Notice 90-44;
9. Toe Energy Policy and Conservation Act (Public Law 94-163) and 24 CFR Part 39;
10. Equal employment opportunity and minority busines s enterprise reg ulations established
in 24 CFR part 570.904 ;
11 . Section 3 oftheHousingand Urban Development Actof 19G8;
12 . Non-discrimination in employmen~ established by Executive Order 11246 ;
13 . Lead Based Paint regulations established in 24 CFR Parts 35 and 570 .608;
14 . Audit requirements established in 0MB Circular A-133 ; a.1 d
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15 . C'ost principles established in 0MB Circulars A-87 and A-122 as applicab le per 24 CFR
570 .502 ;
16. Conflict of Interest :
a) Applicability.
(I) In the procurement of supp lies, equipmen~ co nstru ci.ion, and serv ir es by
th e County and by the SubOran tee , th e conflic t of interes t provisi0:,s in 24
CFR 85 .36 and 24 CFR 84.42, respective ly shall ap ply.
(2) In all cases not govern ed by 24 CFR 85.36 and 84.42 , th e provisions of
24 CFR 570.61 I (2) shall apply . Su ch cases include th e acquisition and
disposition of real property and the provision of assistru,e.e by the County
or by its SubGrantees to :,,dividuals, busi ne sses , and other private entiti es
under eligible activi ties that auth orize such ass istance (e .g., rehabilitation,
preservation, and other improvemen ts of private properties or fac ilities
pursuant to 24 CFR 570.202; or grants, loans, and other assistance to
busines se s, individuals, and other private entities pursuant to 24 CF R
570.203, :"0.204, 570.455, or 570 .703 (i)).
b) Conflicts prohibited. The general rule is that persons descri \xld in
paragraph (c) of thi s section who ex erci se or have exercised any func tio ns
or responsibilities with respect to CDBG activities assisted under this part,
or who are in a position to participate in a decisior-making pro cess or gain
inside information with regard to such activiti es , may not ob tai n a
financial interest or benefit from a CO BO -ass isted activity, either for
themse lve s or th ose with whom they have bus in ess or immediate fami ly
ties , durin g their tenure or for one year thereafter.
c) Persons covered. The conflict of interest provisions of paragraph (b) of
th is sec ti on apply to any perso n who is an empl oyee, age nt, consultant,
officer , or elected <J fficial vr appointed official of the Co unty, or any
designated pub h, 1ge1:r ies , or of th e SubGrantee th at are receiving fund s
und er thi s part .
d) Exceptions. Upon t1,c w . .tt en request of the County , HUD may grant an
exce pti on to the prov isions of paragraph (b) of thi s section on a cru;e-by-cas e
basis when it has sati sfac toril y met th e threshold requirements of (d )(l) of
this section , takin g into account tl1 e cun1ulative effects of paragraph (d)(2) of
thi s section .
(I) Thr es hold requirements. HUD will consider an exce pti on onl y aft er
th e Co unty has pro vid ed th e fo ll owin g docum en tatio n:
i. A di sc los ure of the nature of th e confl ict , accompani ed by an
ass urance th at there bas been publi c discl osure of th e co nfli ct and
a descr iption of how th e public disclosure was made ; and
ii. An opini on of th e County 's attorn ey that the interest for wh ich
th e exemp tion is sought wou ld not violate State or local la w.
(2) Factors to be considered f or exceptions. In determining whether to
grant a requested exception after th e Cou nty has sat isfa ctorily met th e
req,irements of paragraph (d)(I) of thi s section , HUD shall con clude th ut
such an exce ption wi ll se rv e to furth er th e purposes of the Act and the
effective and efficient admini stratio n of the County 's program or project,
taking into acco w:• the fo ll owin g fac tors , as applicable: •
i. Whether the exception would provide a significant cost benefit
or an ess ential degree of expertise to the program or project ~,at
would otherwise not be avai labl e;
ii. Whether an opportunity was prov id ed for open competitive
biddin g or negotiation;
iii. Whether the person affected is a member of a group or class of
low-or moderate-income persons intended to be the
beneficiari,s of th e ass isted acti vity, and the exception will
permit such perso n to receive generally the sam e interests or
benefits as are being made available or provided to the group or
class ;
iv. Whether the affec ted person has withdrawn from hi s or her
functions or responsi bilities , or the de cis ion making preces s with
respect to th e specific assisted activity in question;
v. Whether th e interest or benefit was pres ent before the affected
person was in a position as described in paragraph (b) of this
section;
vi. Whether undue hardship will result either to th e County or the
person affe cted when weighed aga inst the public interest served
by avoiding the prohibited conflict; and
vii. Any other rel evant co nsiderations.
17. The SubG rant ee cannot engage in a federa ll y funded contract with any entity •
registered in the Lists of Parties Exclu ded From Federal Procurement or
Nonprocurement Programs .
B. No n-Appro priations Clause
The SubGrantee agrees that it will includ e in every co ntract it ent ers , whi ch relies upon CDBG
moni es for fundin g, a non -a pp ropr iation clause that will protect itse lf, and the County from any
liabi li ty or respc,nsibility or any suit which mi ght result from the di sco ntinuance of CDBG funding
fo r any reason . Because thi s SubGrantee Agreement involves fun ds fro m a federal gran t, to the
ex tent there is a co nflict th e fundin g provisions of thi s SubG rantee Agreement , th e fe deral grant and
the federal stat utes co ntro l ra th er than the pro visions of Section 24-91-103.6, C.R.S . with regard to
any public work projects.
Expe nditure Re stri ction s
All CDBG funds that are approved by HUD for expenditure under ti1e County's grant agree ment,
includin g those tiiat are identi fi ed for ti1 e SubGrant ee's Project s w1d act ivit ies, shall be all ocated to
the specific proj ects and acti vities described and listed in ti1 e grant agreements. The all ocated fund s
shall be used and expended onl y fo r the projects and ac tivi ties for whi ch the fund s are id entified .
D. Agree ment Changes
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No projects or activiti es, nor th e amount all ocated th erefo re, may be chan ged without ap proval by
the County and acceptan ce of the revi sed Final Statement and/or Consoli dat ed Plan by HUD , if
required . Changes must be req uested in writing and may not begin until a modification to thi s
Agreement is fully ext:euted .
E. Direct Project Supervision and Administration
Th e SubGrantee shall be responsible for the direct supe rvi sion and admi ni stratio n of its respective
projects or activities. This task shall be accomp lished through the use of the SubGrantee's staff,
agency and emp loyees. Th e SubGrantee shall be responsib le fo r any injury to person s or dam age to
property re~ultin g fr om the negl igent acts or erro rs and omissions of its staff, agents and emp loyees.
Because the SuL rantee is responsibl e for the direct supervision and administration of its proj ects
or activiti es, the County shal l not be liabl e or respon sible for co st overruns by the Sub Grantee on
any proj ects or activities . The County shall have no duty or obligation to provide any ad ditional
fun ding to th e SubGrantee if its projects or activities cannot be completed with the funds allocated
by the Co unty to the SubGrantee. Any cost overruns shall be the so le responsibility of the
Su bGran tee .
F.
I. The SubGrantee agrees th ct all fund s alloca ted to it for ap proved projects or activities
shall be used solely for the purposes approved by th e County . Sai d funds shall not be
used for any non-a pproved purposes .
2. Th e Sub Grantee agrees that the fund s all ocated for any approved projects or activiti es
shall be suffic ient to co mplete said projects or activi ti es witho ut an y additional CDBG
funding .
Indemnity
To U1e ext ent all owed by law, the SubGrant ee sha ll in demni fy and hol d h:uml ess the County and its
elected and ap po inted offi cia ls, officers, empl oyees and agents from and against any and al l losses,
damage s, liabil ities, cl aim s, sui ts, actions or costs, including attorney s fe es, made, asse rted or
incurred as a res ult of any damage or all eged damage to person or property occasion ed by th e acts
or omi ssion s of SubGrantee, its officers, em ploye es, agents , co ntractors or subcontractors, ari sin g
out of or in any wa y co nnected witl1 th e Project or th e perfo rm ance of this co ntract.
G. Ilonding and In surance
If th e SubGrant ee's project.~ invo lve co nstru cti on ac1ivitics, any Con tractor it uses fo r sai d activiti es
shall be required to prov ide and mai nta in , w1til fi nal acce ptance by the ubGrantee of all work by
such Contrac tor, the kind s and minimum amou nts of in suran ce as fo llows:
1. Comp rehensive General Li ab ili ty: In th e am ount of not les s than $1 ,000,000 comb ined
sin gle limit. Co vera ge to in clud e:
a. Premises Operations
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b.
C.
d.
e.
f.
g.
h.
i.
Products/Completed Operations
Broad Form Conliactual Liability
Independent Contractors
Broad Fo rm Property Damage
Emp lo yees as Additional Insured
Personal Injury
Arapahoe County and the SubGrantee as Additional Named Insured
Waiver of Subrogation
2. Comprehensive Automobile Liab ili ty: In the amount of not less than $1,00 0,000
combined sin gle limit fo r bod il y injury and property damage. Coverage to include:
a. Arapahoe County and the SubGrantee as additional Named Insured
b. Waiver of Subrogation
3. Emp loyers Liabil ity and Wor~ers Compensation : The Contract or shall secure and
maintai n employer's liability and Worker's Compensation Insurance that wi ll protect
it against any and all claims resulting from injuri es to and death of workers engaged
in work und er any contract funded pursuant to this agreement. Coverage to include
Waiver of Subrog ati on.
4. All referenced insurance policies and/or ccnifi cates of insurance shal l be subject to
the fo ll owing stipulations:
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a. Underwri ters shall have no rights of recovery sub rogation against Arapahoe
Co unty or the SubGrantee; it bein g the intent of the parti es that the insuranc e •
policies so effected shall protect the panies and be primary coverage for any
and all losses covered by the descri bed insurance.
b. The clause enti Ued "Other Insurance Provi sions" contained in any pol icy
incl udin g Arapahoe County as an additional named insured shal l not appl y
to Arapah oe County, or the SubGrantee .
c. Th e insurancr ompanies issuing th e poli cy or policies shall have no
recourse agai1 , • \rapahoe Co unty, or the SubG rantee fo r payment of any
premiums du e or for any assessments under an y form of any policy .
d. Any and all deductible s contained in any in surance policy shall be assu med
by and at the so le ri sk of th e Co ntractor.
5. Certificate of In surance : The Co ntractor shal l not comme nce work under any
co ntract fund ed pursuant lo tl1i s Agreemen t until he has submitted to the
SubGran tee, rece ived approval tl1 ereof, certi fi cates of i11surance show ing th at he has
com plied with th e fo rego ing insuran ce requirements . Th e ubG rantee shall also
submi t a copy o f th e Co ntractor's certifi ca tes of in surance to th e County.
6. Notwithstanding th e prov is ions co ntained in thi s paragrap h (HJ set forth
hereinabove, the Co unty reserves th e ri ght lo modify or waive said provis ion s for
projects or act iviti es fo r which these provisi ons would prove prohibiti ve. The •
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SubGrantee understand s, ho wever, that the decision to waive or modify those
provi sions is fully with in the di scretion of th e Co unty .
ln accordance with 24 CFR parts 84 and 85, the fo ll owin g bonding req uirements sha ll apply to all
projects exceedin g the simplified acquisition threshold (currently$ I 00,000):
I . A bid guarante e from each bid der equivalent to 5% or the bid price ;
2. A pe rform ance bond on the part ,)f the contrac tor for I 00% of the contract price ; and
3. A payment bond on th e p,,rt of tht: contrac tor for I 00 % of th e co~tract pri ce.
H. Record s
The SubGrantee shall maintain a co mpl ete set of book s and records doc umentin g its use of CDBG
funds and its supe1vis ion and administration of the Project. Records are to incl ud e documentation
verifying Project eligibility and nationa l objective compliance , as well as financial and oti1er
administrative aspects involved in performing the Project. The SubGran tee shall provide full
access to these books and recorri, to the County, the Secretary of HUD or hi s designee, the Office
of Inspector General, and !he Gen,,ral Accounting Office so that compliance with Federal laws and
regul ations may be confirmed . The SubGran tee further agrees to provide to the Co unty upon
request , a copy of any audit reports pertaining to th e SubGrantee's financial operations during th e
term of thi s Agreement. All record s pertaining to th e Project are to be main tained for a minimum
of five years following close-o ut of the Project.
I. Report-ing
Th e Sub Grant.ee shall fil e all reports and other in format ion necessary to co mpl y with applicabl e
Federal laws and re gul ations as required by ti1 e Co unty and HUD. Thi s all include providing to
th e Co unty th e infonnati on necessary to co mpl ete annual Performar,ce Reports in a timely fashion.
J. T imeliness
The SubGrantee shall comp ly w1i:; ,or quarteriy perfonnan ce standards established in Section 11-C
of thi s Agreement. 111e SubGrantee understands that fail ure to omply wi th th e es tabli shed
stand ards may lea d to a cance ll ation of th e Proj ect and a loss of all unexpended funds.
K. Rcimhursc mcn t for Ex pen ses
·n,c Sub rantee ag rees that before the Co unt y can di strib ut e any DBG funds to it , the SubGra nt ee
mu st submi t to the a un ty's Housin g and ons munity Development Services Divi sion
documentation in the form requi red by that Divisi on which properly and fully identifies the amount
which th e SubGran tee is re questin g at that tim e. The Co un ty shall have ten (10) work in g days to
re vi ew th e request. Upon approval of the requ est, ti1 e Co unty will distribute th e reques ted fund s to
th e SubGrantee as soo n as pos sible .
L. Pr ogrnm In co me
9
All program income directly derived from tl1e Arapahoe Co un ty Community Development Block •
Grant Program received by th e Sub Grantee will be retained by the SubG rantee and will be
di spersed for its app roved CDBG Project activities before additional CDB G funds are req uested
from the County. Following completion of the SubGrantee's Arapahoe Co un ty CDB G Proj ects , all
program income directly generated from th e use of CDBG fun ds wi ll be remitted to the County.
M. Re n! Property
Real pro perty acquired in who le or in part with CDB G funds shall be utilized in acco rdance with
th e sco pe and goals identifi ed in Sections I and ll of this Agreement. Should th e pro perty in
question be so ld or otherwi se dispo sed of, or th e approved pro perty usage dis con tinued, the
SubGrantee shall adhere to tl1e requirements of24 CPR Parts 84 or 85 (as appli cab le) regarding the
use and disposition of real prop erty .
N. State and County ),aw Compliance
All respon si biliti es of the SubGrantee enum erated here in shall be subject to ap pli ca ble State of
Colorado statutes and Cou nty ord inan ces , reso luti ons, rules , and regulati ons.
0 . Subco ntracts
If subcontracts arc used on the Project, the SubGrantee agrees that the provisions of thi s Agreemen t •
shall appl y to any sub contract.
P. Suspension or Terminotion
TI1is Agreement may be immediate ly suspended or termina ted upon written notificatio n from the
County if the SubGrantee materiall y fails to compl y with an y term of tl1is Agreement. Thi s
Agreeme nt may also be tenninated for co nvenien ce by mutu al agreement of the Cou nty nnd the
SubGrantee.
Q. In th e event that tl1e Unit of Genera l Local Government should witl1draw from the County's
"U rba n Co unty" des igna ti on, thi s Agreement shall tennin al~ as of the lcnninat ion date of the
County's CDB G b"·anl Agreement with HUD.
R. 171 e ubGrant ee ce1tifies tliat to 0,e bes t of its kn ow led ge and beli ef:
I. o Federal app ro pri ated fund s have been paid or will be paid , by or on behalf of it,
lo an y person for in fluen ci ng or at temptin g to innu ence an officer or employee of
any agency, a Member of Congress , an offi cer or empl oyee of Congress, or an
employee of a Member of Co ngress in co nnecti on with the awarding of any Federal
co ntract, the makin g of any Fed eral g-:m t, tl1e making of any Federa l loan , tl1e
en teri ng into of an y coo perati ve agreement , nnd the extension , continuation ,
10
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2,
renewal, amendment, or modification of any Federal contract , grant , loan, or
cooperative a1TTecment ; and,
If any funds other than Federal appropriated fund s have been paid or will be paid to
any pe rson for influencing or attempting lo ·.10 uence an officer or em ployee of any
agency, a Member of Congress, an officer or emp loyee of Congress, or an employee
of a Member of Congre~s in connection with this Federal contract, grant, loan, or
cooperative agreement , it will complete and submit Standard Form-LLL,
"Disc los ure Fo rm to Report Lobbying," in accordance with its instructions.
S. Dis allowanc e
lf it is determined by HUD or other fe.1era! agen,:y that the expenditure, in whole or in part, for the
SubGrantee's Project or activity was ir proper, inappropri~te or ineligible for reimburse ment, then
the SubGrantee shall reimb urse th e County to th e full ex tent of th e disall owance .
JV. RESPONSIBILITIES OF THE COUNTY
V,
A. Administrativ e Control
The Parties recog nize and understand that the County will be the governmental entity required to
execute all grant agreements received from HUD pursuant to the County's requests for CDBG
funds . Acco rdingly, th e SubGrantee agrees that a~ to its projects or activities performed or
conducted under any CDBG agreement, the County shall have the nece ssary administrative control
required to meet HUD requirements.
B. Performance and Co mplian ce Monit or in g
The County's admini strative obligat ion s to the SubGrantee pursuant to paragraph A above shall be
limited to th e perfom1an ce of the admini strative tas ks necessary to make CDBG fund s availab le to
· the SubGrantee and to provid e Housing and Community Development Servi ces staff whos e job it
will be to monitor the various projects funded with CDBG moni es to monitor compliance with
appli ca bl e Federal laws and regulations.
Re por tin g to H UD
·n,e Co unty wil I be res ponsible for seei ng th at all necessary re ports and informa ti on requ ired of the
ounty are fil ed with HU D and oth er appli cab le Federa l age ncies in a tim ely fas hi on.
EXTENT OF THE AGREEME T
·n,i s agreement , includin g an y d<'loum ents all achcd as ex hi bits whi ch are hereby incorporated herein
by re fe ren ce, represents tl1e entire a"d integrated agree ment between the Co unty , and SubGrantee
and supersedes all prior negotiations, representation s or agreements , either written or oral. Any
amendments to thi s agreement must be in wri tin g an d signed by both th e County, and SubGrantee .
11
If any portio n of this agreement is found by a court of competent jurisd iction to be void and/or
unenforceable, it is the intent of the parties that th e remaining portions of thi s agreement shall be of •
full force and effect.
VI. NOTICES
Notices to be provided under this Agreement shall be given in writing and either delivered by hand
or deposited in the United States mail with sufficient postage to the addresses set forth:
To the County: Arapahoe County Attorney
5334 S. Prince Stre et
Littleton , CO 80166
and
Arapahoe County Housing and Community Dev elopment Services
1690 W. Little,ton Blvd., #300
Littleton , CO 80 I 20-2069
To the SubGrantec: City of Engl ewood
IOOO Englewood Parkway
Englewood, CO 801 I 0
Fami ly Tree, Inc.
3805 Marsha,i Street
Wheat Ri dge , CO 8003 3
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In Witness Whereof, the Parti es have ca used this Agreement to be duly execu ted thi s _____ day
• of _________ ,20 10.
SubGrantee : City of Engle,· ·ood
Signature Ja,,es K . Woodwa rd, Mayor
Title Mayor
SubGrantee : Family Tree, Inc .
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CLiI#f 6(~e-fff,Ju,v
Title
Board of Co unty Commi ssioners
Arapah oe Co un ty, Colorado
Don Klemme on bchalf ofU1e Board o f Co unty Conu11issioners
Pursuant to Res olutio n #100140
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PROJECT BUDGET
COLUMN A COLlTMNB COLUMNC COLUMND
ProjtctAdivhlu Esllm1tcd Tolal Co11 of L"DBG Funds Othtr Funds Co mmiltcd
(1pcclfybyllnt llcm) Acli v!ty
Pcnonncl S l21 ,6ll S22 ,l 00 $299,lll
Opcratingct.cts S 187,344 ~o $187,3 44
TOTAL: Sl08,997 !22,lOO $486,497
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ORDINANCE NO.
SERIES OF 20 I 0
BY AUTHORITY
COUNCIL BILL NO . 11
INTRODUCED BY COUNCIL
MEMBER GILLIT/\\"1 SO~I
A ORDINANCE AM ENDING TITLE 16, CHAPTER 5, SUBSECTIO 1.1, AND CHAPTER
11, SUBSECTIONS I AND 2, OF THE ENGLEWOO D MUNIC IPAL CO DE 2000, TO
PERMIT BUY-BACK , SECOND-HAND , THRIFT AND CON SIGNMENT USES AS
USE S-BY-RIGHT IN ·,HE MU-B-1 ZONE DISTRI CT .
WHEREAS, a bssiness requested a review of the Englewood Muni cipal Code relatin g to
consignment stores in the MU-B-1 Zone Di stri ct; and
WHEREAS , the Englewoo d Pl anning an d Zoning Co mmi ss ion held a public hearin g on Apri l 6,
20 10 and recei ·,ed evidence relatin g to the subject; and
WHEREA S, the zoni ng chan ge conforms to Roadmap Englewood: 2003 Englewood
Co mprehensive Pl an Objec tive 1-2: which obj ect ive is to acti ve ly eng age in attracting ne,·,
businesses to th e Cit y and Objective 1-3: Crea ·e a ba lanced mix of busi nesses that com pl ement
each other; and
WHEREAS, the Eng lewood Pl anning and Zonin g Commission decided all fo ur of th ese uses
were npproprimc in lhe MU-8-1 Zo ne as we ll as all oth er Busines s Di strict s: and
WHEREAS , the En glewood Plannin g and Zon in g Commi ss ion ha s referred this Ordin ance to
Co un ci l with a favorab le reco mme ndat io n: and
\VHEREAS , pa ssage of this Ord,.nancc will also transfonn an exi sting non-confonn ing thri ft
sto re use in the MU-B-1 Zo ne to a confonni ng statu s.
NOW , THE REFORE . BE IT ORDAINED BY TH E ITY OUNC IL OF TH E CIT Y F
ENGLEWOOD, CO LORAD O, AS FOLLOW S:
Sect ion 1-TI,e ity Cou ncil of the Cit y of Englewood , Co lora do hereby aut horizes amending
Tit le 16, Chapter 5. Section I.I "rable Of Allowed Uses" -Com merci al Uses Section. of th e
Engl ewood Muni cipa l oJt lOOO , to re,1d as follows:
11 bi
16-S-I : Tobi< or Allowed u ....
C. Table of Allowed Uses.
(EDtroR'S NOTE: The recommended changes an: only effective in the C..,IIJIDCl"cia ' portion of the !able. The R-tlal U•• and hbllc/ladtatloaal u-
ponions of Tobie 16-S-I.I T obie of Allowed Uses contain no changes and""' lh<nfore DOI included bcrc]
Adult Use All types as
defined in p p 16-S-2.C.I
!er 16-1 I
Agricultum Use Greeobouoc/nuni
ery, raising of p p 16-S-2.C.2 plants, Dowen,
01" stock
Animal Sales and Animal sbcller p p
Service Kenncl/da can'-L p p
Pet store (livf" p p p p p p
animal sale
Small aoimal
vctmnary L L p C p p
ital or clinic
•
A.-dbly Asacmbly ball or
auditorium. hall
rental for p p p C p p
meetings OT
social occasiom
Membership
organization p p p C p p
(excluding adult
USC
Dependent Can: Dependent care
center 16-5-2.C.7 (less than 24-C C C C C r p p p p p C
hour care,
Enlertainment/ AmWICIDClll C C C C C C AmUllCIDCllt Indoor cslllbli!hmcnt
Hookah e p p p p p
Physical 61ness p p p p p p
Cfflter/
Theater and
perf<>rmal'Ce/con
cert '\'COUC, oot p p p p p
including adull
entertainment
3
Entertainment/ General outdoor Amusement recreation C C C
Outdoor
Financial Institution Check cashing p p p p faci lj
Financial
institution, with L p p drive-through
service
Financial
imtitution. p p p p p p withoul drivo-
Food and Beverage p p p p p p
Semce p p p p
p p p
p p p p p p
tioos
Resunnn~ with
drive-through L p p
service
Medical/Scientific p p p p p p p p
Service p p p p p p
p p p p p p p p p
Office p p p p p p p p
r p p p p p p p p 16-5-2.C.8
Retail Sales and C
Scrvtcc p p p p p p (Pcnonal S=icc)
p p p p p
p !' p p p p p
p p
p p p p p p
Ser.rice:
photography
studio and photo p p p p p p
lab, upholstery,
printer,
locksmith, tailor
Tauoo and body-
piercing p p
estah!:oiunent
Ternponuy
emp loyment C r; 16-S-2.C.11
business
Retail Sales and L p p
Service (Repair and
Rental) p p p p p p
auto
Retail Sales and Anti uestore p p p p p p
Service (Sales) Art p p p p p p
Auction house p p p
Bu y-back ei,ep,
sccond-_hand,
thrift, p p p p
consignment
I! I! I! I! I!
Convcnicncc
ston:
p p p p p
Grocery/specialty p p p ~ p p
food Slore
Internet sales p p p p
location
Slore p p p p p p
Pawnbroker p p 16-S-2.C.10
ForTSA.
P if SZ0,000
oq. fl, Retail sales,
p p P/C p p Cif>20,000 gcoenl p oq. flofgroa merdwxlisc lcosablc Door
area
School Trade or bus~ p p p C p p 16-S-2.C.12 school
p p p p
Vehicle and
Equipment p p p 16-5-2.C.I0
Automotive L p p 16-5-2.C .3 .. , rmlal
Automotive
service and
repair, inc luding p p 16-5-2.C.4
body or fender
woric
Automotive
service and
repair, not L p p 16-5-2.C.4
iocl1Jdiog body or
fender work
Automotive
L p p 16-5-2.C.S
L L L 16-5-2.C.6; 16-
5-2.C.4
•
p p 16-5--2.C.3
L p p
C C C C L L C p p 16-S-' . .::.3
16-S-2.C.14
USC
Parlcing area.
surface 16-5--2.C.13 ; (operable C C C C L L C p p
16-S-2.C.3 vehicles),
principal USC
Recreational
vehicles and L p p
boats, sales oc
rental
Visitor Bed and
Accommodation b.-t p p p
Hotel p p p p p
Wholesale Sales aad
distribution
p p p
p p
[EDITOR'S NOTE: The recommended changes ar., only eff.,-,ive in lhe Commercial portion oflhe lablc. The Mu ■rac:fllriqlllldutrial U-, A«eaory
U-, Temporary u-, 111d u-Nol Mendoaed portions of Table 16-5-1.1 Table o f Allowed U■es oonwn no changes and an, lhen:fon: not included beR:J
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Section 2. The City Council of the City of Englewood, Colorado hereby auth orizes amending
Title 16, Chapter 11 , Section l(F), Sub section 14 , of the Englewood Muni ci pal Code 2000, to
read as follows:
16-11-1 : Use Classifications .
F. Co mm ercia l Uses .
14. Retail Sales and Service (Sales).
a. Characte~istics. Retai l sal es and service (sales) establi shment s are invo lved
in the sale of new or used product s to the general publi c. Accessory uses
may include offices, parking , storage of goods , and assemb ly, rep ackaging,
or repair of good s for on-site sa le .
b. Specific Use Ty1.es . Thi, category includes the followin g use types:
(1) Antiqu e Stc,e. Any pr-..rises used fo r the sale or trading of anicl es of
whi ch eighty percent (811 %) or more ar, over fift y (50) years old or
have co llectible value. An "antique store " does not include the
co ll ecti on, recycling, sale, or storage of 11junk" as that teIT!l is defined
in thi s Chapter .
(2) Art Gallery. An es tablis hm ent engaged in the sa le, loan, or di spl ay of
art, books , pain tings, sc ulpture, or other works of art . Art galleries do
not includ e libraries, museums, or non ~mmercir.l an ga lleries.
(1) Ao;:u nn Hous e. Any establi shment in which is carried on th e busin ess
v! auctioning arti cles for sale by publi c out cry and where such items
offered for aucti on are so ld immedi atel y to the lrighest bidder.
(4) !!•) iiaelt Shep, See eed ll aed , Thrift , Ce nsig,>ffleet. • ,et eil
estaeli slueeet 1ka1 deal , ,.fi e,a,ili i• seee nd heHd appa,el, he•seh eld
geeds, l\imitw e, eee lE<, e, applian eas.
!ill Buv·Back Second·Hand Thrift Co nsignm ent Store Lame ·
tuetni l establi shment that dea ls ncimarilv in second·hnnd
aonarel household 12oods furniture books o-ann li anc \is wirh
a fl oor area of twf'lve thousand ( 12 000) souare feet or more
Thi s use tYPe docs not include the sa le of sccond ·hand motor
ve hicles Pans of accessories scmo or waste
!lll Buv·Back Second·Hnnd Thrift Consisoroent Store Small ·
A retail estab lish ment that dcgl s nrimarilv in sccond·hnnd
annarel household soods furniture hr~'ll2lill~
a floor area of less than twelve thousar d C 12 000) souare feeL
This use tvne docs not includ e the sa le of secon d-band mmor
vehicles nnns of accessories scrao or wn11e
1 1
(5) Convenience Store. A retail establishment offering for sa le food and
beverage for off-site consumption, household items , newspapers and
tnl'~ • iues , and other small convenience items typically found in
es ..:Jtishments with long or late hours of operation, A convenience
store has a gross floor area no larger than fi ve thousand (5,000) square
feet. This definition excludes delicatessens or other specialty food
stores, as d, ~ed below . Establishments at which twenty percent
(20%) or more of th e transactions are sales of prepared food for on-site
consumption shall be cla ssified as food and beverage service uses
rnth~r than co nvenie nce stores.
(6) Grocery/Sp r-cial ty Food Store , A retail estab li shment offering for sa le
primarily food end beverage for off-site consumption, spec-ializi ng in
the sale of one typ ,,r food item, and/or maintaining a sizo · le
inven tory of fresh ' its , vegetables , fresh-cut meats , or fresh seafood.
A grocery/specialty food store may also in clude sales of personal
co nvenience and small household goods, Crrocery/specia lty food stores
incl ude, but are not limited to, bakeries, delicatessens , seafood sa le s,
and meat or poultry sto res (e.g., butcher shops). Establishments at
which twenty percent (20%) or more of the transactions are sales of
prepared food for on-si te consumption shall be classified as food and
beverage service uses rather than grocery/specialty food stores ,
(7) Liquor Store. A state-licensed , re ,ai l establishment selli ng packaged
alcoholic liquors (including beer, wine, and spirituous liquors) for
consumpti on off-site . Liquor stores do not include restaurants, tavern s,
or bars ,
((') Pawn broker. An establishment regularl y engaged in the busin ess of
making contracts for purchase or purchase transactions in the course of
business.
(9) Retail Sales , General Merchandise . Estab li slun ents th at se ll , lease , or
rent consume r, home , and busine ss goods , but excluding
merchandise/retail uses classified or defined more specifically in thi s
cha pter (e .g., food/beverage sa les, convenience store s, restaurant s).
Typical uses include department stores, furniture stores, clothing
sto res, and es tab li shment s providing the following products or
services: art, art supplies, bicycles , clothin g, dry good s, elec troni c
equipment , fabric , furniture , garden supp li es, gifts , hardware, home
improvemems , house hold products.jewe lry , pet food,
phannaceuticals , printed material , sponing goods , stationary , and
video s.
c, Ex cep1io11s. No ou tdoo r display is permilled as part of, or access ory to, a
retail sa les an d service (sales) use urJ ess specifically authorized by thi s
Title.
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~-The City Council of the City of Englewood, Colorado hereby authorius amending
Title 16, Chapter 11 Section 2(8), "Definition of Words , Tenns , and Phrases" of the Englewood
Municipal Code 2000 to read as fo llows :
16-11-2: DeftnldoJ of Words, Terms, and Phn1e1.
A
B.
Undefined Tenns. For words, terms, and phrases used in this Title that are not defined
below, or elsewhere in this Title, the City Manager or designee shall interpret or define
such words , terms, and phrases . In maldnJ such interpretations or definitions, the City
Manager or designee may consult seco111 MY sources related lo the planning profession for
technical words, terms and ~hrases, inciuding but not limited to : A Glossary of Zoning,
Development, and Planning Terms -Planning Advisory Service Rq,ort 491/492, edited by
Michael Davidson and Fay lx,lnick (American Planning Association, Chicago, ill. 1999);
A Survey of Zoning Definitions -Planning Advisory Service Report Number 421, edited
by Tracy Burrows (American Planning Assoc iation, Chicago, ill. 1989); Zoning and
Development Definitions for the Next Century, edited by Micliael Davidson, in Zoning
News (American Planning Association, August 1999); and The Illustrated Book of
Development Definitions , by Harvey S. Moskowitz and Carl G. Lindbloom (Center for
Urban Policy Research, Rutgers University. N.J. Third Edition. 1987). The City Manager
or designee may consult Webster's Unabridged Dictionary (Random House Reference and
Information Publishing, New York, 1997), as supplemented, or other available reference
source for other words, terms , and phrases .
Definition a/Words, fenns , and Phrases .
S.., &IM S/1/Jfl, lieeBNtl HtiNtl, 'Rlrifl, b81MisftmeNI. A ep1eilie 1)111 efNleil eal es 8118
5.-,;11 (&alee➔~•• A Hlail Nle81ifWB111t t:ha1 deals pPUMfil~• Hl a1aead MIid a,,areh
8e1:1eahelll seeM, NrBi.-..re, hee&, er appliaaaee bl!M dell RPI · 1 d 1111 Hie Af 5 CC d
Nnd meter t · I ,,rs, er ·: own AF Mlf1 611 defifti4:iea ef"Retatl Salee
',ed S1P1•11 (Salll)"
Buv-Back Secqnd-Hawt ThriO Cansirzzment Store ·Lacre · A retail estabHshmmt that
ds;aJs ndPWci1v in second .. hand apparel hoH¥bo1d Roods fumiwrc bppk§ or annliances
with a floor m.a of twelve thowwud C12 000} wuar; feet or more
R1,.rBack. Secqwf-Hand vm·a Censienment Stqar Smell: A ret ail ;;tJlbJishrnsot that
deals Primarily in SSG9Pd·hand 89D8ttl hou.,ehold Roods (lll,.-njtw;e books Pr BPPliances
with a floor area of lcH than r«elve thousud C 12 000} soy~~
~-Safety Clauses . Th e City Council hereb y finds , determines, and declares that this
Ordinance is promulgated under the general police nower of the City of Englewood, that it is
promulgated for the health, safety, and welfpre of the public , and that this Ordinance is necessary
for the preservation of health and safety and for the protection of publi c convenience and
welfare. The City Council further determines that the Ordinance bears a rational relation to the
proper legis lative object sought to be obtained .
13
Section 5 Severa b'":y, If any cl ause , senten ce , paragra ph , or pan of thi s Ordinance or the •
appli ca ti on th ereo f to o.i;· ptrson or circumstances shall fo r any rea so n be adjudged by a coun of
co mp et ent jurisdic tion inva lid , such judgment shall not affect , impa ir or in validate th e remai nd er
of thi s Ordina nce or it ap pli ca ti on to other persons or circumstances .
Secti on 6. Inconsistent Ordinances . Al) oth er Ord inance s or portio ns th ereof in co nsistent or
co nfli ctin g with thi s Ordinance or any poni on hereo f are he reby repea led to the extent of such
inconsistency or confli ct.
Sec tion 7. Effect ofrep ea l or mod ifica ti on. The repea l or modifi catt uJ , Jf any provision of
th e Code of the Cit y of Englewood by thi s Ordin ance sha ll not rel ease , ex tingui sh. alt er, modi fy ,
or change in whole or in part any pe nalt y, forfe iture, or li abili ty, either civil or criminal, whi ch
shall have been incurred under such pro vision, and eac h prov ision sha ll be treated and he ld as
sti ll remaining in fo rce for the purposes of sustaining any and all proper ac ti ons, suit s,
proc eedings, and prosec uti ons fo r th e enforcemr,,'. of th e pen alt y, forfeitur e, or liabilit y, as we ll
as fo r th e purpo se of sustaining an y judgment , d:cree, or ord er which can or may be rendered,
entered , or made in such acti ons, suits , proceedings, or prosec uti ons.
Sec tio n 8 Pena lt y In c Penalt y Provis ion of Sect ion 1-4-1 EMC shall appl y to eac h and
every vio lati on of thi s Ordin ance.
Introdu ced, rerd in fu ll , and passed on firs t readi ng on the 3~ day of May, 20 I 0.
Publi shed as a Bill fo r an Ordinance in the Cit y's officia l news paper on th e 1• day of Ma y, 20 10 .
Publi shed as a Bi ll fo r an Ordinance on the Ci ty's offi cial websi te begi nni ng on th e s• day of
May, 20 JO for thin y (30) days.
A Publi c Hearing was held on May I 7'', 20 I 0.
The Pub lic Hearing was re-ope ned on Ju ne 1•. 2010.
Re-i nt roduced, amended, and pa ss ed as amended on the 1• day of June, 20 10.
Re pu bli shed in fu ll as amended on the Cit y's offi cial website beginning on the 9th da y o f
June . 20)0 fo r thi n y (30) days.
Repu bli sh ed in full as amended in the Cit y's official newsp aper on the 18th da y of Ju ne ,
2010.
Read by tit le and passed on fin al readin g on the 21st da y of June . 20 I 0.
Pub li shed by tit le in the Ci ty's offic ial new sp ape r as Ordina nce No.___, Seri es of 2010 , on
th e 25 th day of June , 20 10.
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Published by title on the City's official website be ginning on the 23"' day of
June , 20 10 for thirty (30) days .
James K . Woodward, Mayor
ATTEST :
Loucrishia A. Ellis , City Clerk
I, Loucrishia A. Ellis, City Clerk of the City of Englewood , Colorado , hereby cenify that the
above and foregoing is a true cop y of the Ordinance passed on final reading and published by
title as Ordinance No ._, Series of 2010 .
Loucrishia A. Elli s
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ORDINANCE NO .
SERIES OF 20 IO
BY AUT HORITY
COUNC IL BIL L NO. 13
INTRODUCED BY COUNCIL
MEMBER PENN
11 b ii
AN ORDINANCE APPROVING AN INTE RGOVERNMENTAL AGREEMENT (]GA)
ENTITL ED "LI CEN SING AGREEMENT REGARDING DE NVER REG IONAL AERIAL
PH OTOG RAPHY PROJEcr· BETWE EN THE DENVER REG IONAL COUNC IL OF
GOVERNMENTS AND THE CITY OF ENG LEWOOD , COLORADO FOR THE CITY 'S
PARTICIPATION IN THE DENVER REG IO AL AERIAL PHOTOGRAPHY PROJECT
(DRAPP).
WHEREA S, the City of Englewood has pani cipated in the Denve r Regional Cow,c il of
Governments Denver Regional Aerial Photograp hy Proj ect in 2002, 2to4, 2006 and 200 8; and
WHEREAS , th e Denver Re gio nal Aerial Ph otogra phy Project will pm vide th e Cit y with upd ated
digital onhop hotograp hy of lh e DR COG region 10 pani ci pating members ; and
WHEREAS , the cost is sub sta nti all y less than if the Cit y we re 10 w,d,:itake such nn aerial
photograp hy project itself; and
WHEREAS, the cost to Eng lewood is not to exceed $5,000 and will t•e shared between
Communit y Deve lopment , Util iti es , Wastewater and Public Works Depar :ments of the Cit y of
Eng lewood; and
WH EREAS, th e updated phot ogra phy is cri tica l in keepin g :he Ci ty's g"<>g..p!,;r infor111ation
system (G IS ), permi t tracki ng syst em (Traki t}, water and wastewater utiliti es mapping up-to-da te :
and
WH EREAS , the passage of thi s Ordinance will per111it the Cit y of Eng lewood to pa r11 c1po,c ir. the
DRC OG sponso red Den ver Regional Aerial Ph otogra ph y Projec t;
NOW, THEREFORE . BE IT ORDAINED BY THE CIT Y OUNC IL OF TH E CITY OF
ENGLEWOO D, COLORADO, AS FOLLOWS :
Sect ion I. The Ci ty Co uncil of Englewood , Co lorado, hereby ap proves the Int ergovernmenta l
Agrecmcm "Li cense Agreement be tween the De nve r Reg ional Coun cil of Governme nt s (DR C G}
and :he Ci ty of Eng lewood fo r Den ve r Regional Aeria l Pho tograp hy Proj ec t" authorizing th e City's
pani ci pation in th e Den ver Regi onal Aeria l Photography l'roject (DRA PP). a copy of which is
attached hereto as Exhibit I.
Sectio n 2. The Mayor is hereby authorized 10 sign and the City Clerk 10 anest sa id
Im ergovemmentnl Agreement emit led "Li censi ng Agreement Re gard in g Denver Regional Aerial
Photogrnp hy Project" for and on behalf of the City of Englewood .
Introduced, read in fu ll , and pa ssed on first reading on th e 7" day of Ju ne, 20 10.
Publi shed as a Bi ll for an Ordinance in the City's official new spaper on the I Ith da y of June .
2010 .
Publisbed as a Bill for an Ordinance on tbe City's official website beginning on tbe 9• day of • June, 20 IO for thiny (30) days .
Read by title and passed on final reading on tbe 21" day of June, 2009 .
Published by title in tbe City's official newspaper as Ordinance No.~ Series of 2010 , on the 25tb day of June, 2010.
Published by title on tbe City 's official website beginning on tbe 23"' da y of June, 20 IO for thirty (30) days .
ATTEST: James K. Woodward , Mayor
Loucrishia A. Ellis City Clerk
I, Loucrishia A. Ellis , Cit y Clerk of tbe Ci ty of Englewood , Colora do, hereby certify tbat tbe
above and fo regoi ng is a tru e copy of the Ordinance passed on final reading and published by title as Ordinance No .~ Series of 2010 .
Loucrishia A. Ellis
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LICENSING AGREEMENT BY AND BETWEEN THE
DENVER REGIONAL COUNCIL OF GOVERNMENTS
1290 Bro adway , Suite 700
Denv er, Colorado 8020 3
(DRCOG )
and
CITY OF ENGLEWOOD
1000 Englewood Parkway
Englewood, Colorado 80110
(PARTNER)
for
DENVER REGIONAL AERIAL PHOTOGRAPHY PROJECT
Project Number: 820010 Agreement Numbe r: RV10008
RECITALS
WHEREAS , the parties desire to cooperate in the creation , prepa ratio n, use , and
distribution of digital orthophotography (hereinafter referred to as the "Product ")
developed through the Denver Regional Aerial Photography Program (referred to as
"DRA PP").
WHEREAS , the Partner Is a governmental or public service entity .
NOW THEREFORE , th e parties hereto mutu ally agre e as follows :
1. Purpo i; ·
The pwp cs& of th is Agreement are to define the rig hts and obligations of the
parties with re spe ct to the Product and to protect and co ntro l the 1ight s,
re,;l'lduction, and resal e of the Produ ct.
2. Tenn
The te rm of this Agreement shall be from the date of execution of this Agree ment
through two years following releas e of th e last product upda te in which thfl Partner
chooses lo participa te.
3. Partner Participation
The Partn er will be notified by DRCOG of planned product updates . At that lime, the
Partn er will be asked to submit a Letter of Intent to participate in the up da te . The
Partne r will also be asked to commit funds is appropriate In its Letter of Int en t. If
the Partner chooses not to participate In the next Product update , It should not
submit a Letter of Intent. Following re ceipt of the Partn er's Letter of Intent and upon
completion of updated financial proj ection s, DRCOG will Invoice the Partne r fo r It s
portion of the Product update costs . The Product up date will not be released to th e
Partner until payment Is rec eive d by DRCOG .
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4. Termination
a, Funds not Available . In the eve nt tb at enou1Jh lo ca l Part ner funds are not
collected In order to fund the next round of Product upda te s, this Agreement shall •
terminate two years from release of the last Product update .
b. Termination for Cause. If through any cause , either party should fail to fulfill in a
timely and proper manner Its obligations under th is contract or violate any of the
co venants or stipulations In this Agreem ent , the wronged party has I.he right to
term inate th is contract by giving sixty (60) days written notice to the other party of
such termination. If DRCOG is at fault In this instance , the Partner Y.i ll be
refunded any payments re ceive d for th e current Product update . If the Partner Is
at fault, the Partner will return all copies of the current Product version In its
possession .
5. Payment and License
In consideration for the payment to DRCOG of the license fee set forth in Exh ibit A,
attached hereto and Incorporated herein by reference, DRCOG grants the Partner a
non-exclusive, non-transferable license to the Product .to be used strictly and only In
accordance with the provisions stated In this Agreement. The Partner will receive
one copy of the Product , and any Product updates In which the Partner participates ,
in electron ic format for the geographical area th ey have specified . If the Partner is
unable or chooses not to participate In the cu rre nt Product update, this Agreement
shall :erminate two years following release of the latest Product update in which the
Partner did participate .
DRCOG shall provije an Invoice to the Partner for the fee due (in part or in full) in •
accordance with Exhib it A. Partne r shall remit the undisputed Invoiced amount within
thirty (30) days after receipt of an Invoice ,
6. Use of Product
a. Current Product Version
i) Permitted Use
( 1) The Partner may use th e current version of the Product only to meet the
goals and objectives of Its business and/or governmental activities .
(2) Contractors engaged by the Partner providing contractual services directl y
to the Partn er may use th e current version of th e Product in order to fulfill
these contractual services , so long as th ere is written agreement between
th e Part ner and th e Contractor that th e Product will not be utili zed beyond
thi s purpose .
(3) Derivativ e im ages bas ed on th e Prod uct may be di splaye d on the
Partner 's Worl d Wide Web site ,
ii } Restrictions on Use
(1) Outsid e of the Permitte d Uses listed above, th e Partner sh all not allow
access to th o current version Product by any other pers on or orga ni zati on ,
by any means, unl ess authorized In writing by DRCOG .
Iii) The Curre nt Product Version Is consid ered proprietary for a period of two
years follo wing prod uct release . Aft er two years, th e Prod uct vers ion is
ca tego ri zed as a Past Product Vers ion, regardl ess of whether or not a •
_ Produ ct update has been performed .
b. Ee§! Pro duct Version s
I) Perm itted Use
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(1) Past Product versions, that Is , those versions that have since been
replaced with a current product version or those versions that are more
tha ~ two years old , may be distributed to the public at large .
7. Product Rn1l1
a. The Partner shall not resell the Product .
b. The Partner authorizes DRCOG to sell the Product and any Product deriv11tlons .
c. The Partner authorizes DRCOG to collect proceeds from sales of the Product
and any Product derivations and to hold !his money for Mure DRAPP projects.
d . Whenever applicable , the Partner agrees to direct purcha1111 requests for the
Product to DRCOG or DRCOG's Authorized Reseller(s).
8, Limited Warranty and Rtmldy
a. Limited Warranty
I) DRCOG shall use Its best efforts to ensure that the Product Is dellven;d free
of physical defect .
II) DRCOG disclaims any other warranties, express or Implied, respecting these
terms and conditions or the Product.
b. Remedy
I) Partner's sole and exclusive remedy for breach of this limited warranty will be
to retum the Product within 60 days of receipt ·
II) DRCOG shall ,at Its discretion , replace the Product or repair the Product and
retum It to the Partner .
9. Aaalgnmtnt and Tranafer
Partner shall not disclose, lease, sell, distribute, make, transfer or assign the Product
or engage In any other transaction which has the effect of transferring the right of
use or part of the Product without the prior written consent of DRCOG, except as
noted In Section 6 above.
10.Llabllltr
Without waiving the privileges and Immunities conferred by the Colorado
Governmental Immunity Act , Section 24-10-101 et saq ., C.R.S., each pa rty shall be
responsible for any claims, damages, demands or iiults arising out of Its own
negligence .
DRCOG shall not be liable for any activity Involving the Product with respect to the
following :
a. The fitness of the Product for a particular purpose .
b. The Installation of the Product, Its use , or the results obtained .
11. Colorado Law to Govern
This Agreement shall be govemed by and construed In accordanr..e with the
substantive and procedural laws of the State of Colorado .
12.No Continuing Waiver
The waiver of any default by either party or the failure to give notice of any default
shall not constitute waiver of any subseq uent default or be deemed to be a failure to
give notice with respect to any subsequent default. Waiver of the breach of any
provision of this Agreement shall not be co nstrued to be a modification of the term s
of til l:; Agreement unles s st ated to be such in writing and signed by aut ho rized
re pr£.sentatives of botl, parties .
13.Governmental Immunity •
Notwithstanding any other provision of this Agreement to the contr.iry, no tenn or
condition of this Agreement shall be construed or interpreted as a waiver, express or
implied, of any of the Immunities , rights , benefits, protection , or other provisions of
the Colorado Governmental Immunity Act, Section 24-10-101 et seq ., C.R.S ., as
now or hereafter amended . The parties understand and agree that liability for claim s
for Injuries to persons or property aris ing ou t of the negligence of either party , their
departments , in stitutions , agencies , boards , officials , and employee s ar e controlled
and limited by th e provisions of Section 24-10-101 el seq ., C.S.R ., a~ now or
hereafter amended .
14. Invalid/Unenforceable Provlsion(s)
If any term or provis ion of this Agreemc"lt or the application there,,.f :;., any person or
circumstance shall to any extent be Invalid or unenforceable, 1:·1t1 m 1ainder of this
agreement shall not be affected thereby, and each term and provision of this
Agreement shall be valid and enforced as written to the fullest extent permitted by
law.
15.lntegratlon and Amendment
This Agreement represents the entire agreement between the parties , and there a,t:'
no oral or collater.il agreements or understandings . No subsequent notation ,
renewal , addition, deletion , or other amendment hereto shall have any force or elf::.:.: •
unless embodied in a writing executed and approved by both parties .
IN WITNESS WHEREOF, the parties hereto have executed th is contract on the
___ day of ___________ ,, 20 __ .
DENVER REGIONAL COUNCIL
OF GOVERNMENTS
"DRCOG "
By: ---------
Exec ut ive Director
ATTEST :
By : __ _
Administrative Officer
By :
CITY OF ENGLEWOOD
"PARTN ER"
,J ame s K . Wo odward, Ma yo r
ATTE ST :
By: ____ --,----,,,.,...,..---
Lo u crishia A . Ellis ,
City Cl e r k
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COUNCIL COMMUNICATION
Date: Agend a Item: Subj ect:
June 2 1, 2010 11 c I Collective Bargain ing Agreement Between the City
and the EEA -Wage/Benefit Reopener for 201 1
Initiated By: I Staff Source:
Human Res ources Department Sue Eaton, Direc tor of~-, •~ Reso urces
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COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
The p revious Coll ec tive Bargaining Agreement with the Eng lewood Emp loyees , s, ,cia ti~n was
approved by Coun cil for 20 10 and 2011 in July, 2009. The contrac t p rovided fo r :h .', eope ning of
negrtiation s for wages and ce rtai n benefi ts in 2010 for 20 11 implementation.
RECOMMENDED ACTION
St ·ff requests Counci l approval of a reso luti on amending Articles 8, 11 and 21 (Comµensa tion,
Personal LPave and Insuran ce) of the 2010-cO l 1 Coll ecti, e Bargaining Agreemen t be t wee n the
Eng lewood ~mp!o·1 ees Association and the City of Englewood . The contract covers ap p roxi mately
19P employees .
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Th e Ci ty of Eng lewood and the Englewood Employees Association entered in to negotiations in May,
2010 p r Article 2, "D urali<• 1 d Contract ", wh ich calls for r.opening discussions of wages an d
ce rtain other benefits . The members of the Englewood Employees Assoc iati on dul) ·l tified by a
majority vot e the changes to Articles 8, 11 and 21 of th e 2010-2011 Coll ecti ve Bargaining
Agreement. The sig nifican t changes to th e contract ar e as foll ows:
1. No wage increases or merit pa y w ill be awarded in 201 1 unless total general fund re ve nu es
on O ctober 3 1, 2010 mee t or exceed th ose reac hed during the same period in 2008.
2. No personal leave cashou t will be paid for unus ed pers onal leave in 2011 un less total
general fund reve nu es on Octobe r 31. 2010 me et or exceed th ose reac hed during the sam e
p eriod in 2008.
3. The City will pay 60%, 85% or 90% (dep ndin g on l eve l of coverag e) of th e premi um cos ts
for employees enroll ed in th e insurance plan desig nated as the basic City plan . If the City
offers any op tional medical insurance plan(s ), th e employee will pay th e difference between
th e City's contribution for the ba sic plan and th e premium cos t of the opti onal pl an c hosen .
FINANC IAL IMPACT
The financial imract of #1 and #2 will not be known un til October 31 , 2010 . If th e to tal general
fund reve nues meet the stated targe t, it is es timated that th e cost of EEA wage increases w ill be
approximately $191 ,000 (2 % of payroll) and $14 ,000 in wage associated pension contributions . If
th e reve nu e targe t is met, personal leave cashouts could range from $0 to a maxim um of $22 1,576
depending on leave usage .
UST Of ATTACHMENTS
Resolu ti on
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RESOLUTION NO .
SERIES OF 2010
A RES OLUTION AMENDING THE COLLECTIVE BARGAININ G AGREEMENT
BETWEEN THE ENGLEWOOD EMPLOYEES ASSOCIAT ION AND TH E CITY OF
ENGLEWOOD FOR THE PERIOD OF JANUARY I, 2010THROUGH DE EMBER 3 1. 20 11.
WHEREAS , the City Council of the Ci ty of Englewood authorized "TI,e Collective
Bargaining Agreement" with th e Englewood Employees Associ ation for Janu ary I. 20 10 through
December 31, 2011, by th e passage of Re solution 61, Series 2009; and
WHEREAS , th e Co ll er:ive Barga inin g Agreement provi ded for the reo pening of negotiations
fo r wa ges and ce rt ain ben efits in 20 10 for 2011 implementat ion; an d
WHEREAS , the City of Engle\\ •od and the Englewood Employees Associ ati on entered illlo
negotiati ons in Ma y, 2010 ir, &ccoraunce with the Englewood Cit y Home Ru ic Charter and the
co ntra ct provisions; and
WHEREAS , th e members of the Englewood Emp loyees Assoc iation . dul y ratified by a
majority vo te approved changes to Articles 8. 11, and 2 1 of the 20 I0-20 11 co ll ective Bargaining
Agreement ; and
WHEREAS , the pa ssage of thi s Resoluti on will authorize the amending of those provis ions of
the ··Co llective Bargainin g Agreement" between the Englewood Empl oyees Assoc iat io n and th e
Cit y of Engl ewood for 201 1; and
WHEREAS , there are sev eral changes to the Contract, which arc as fo ll ows :
1. No wage increases or merit pa y wi ll be award ed in 20 I I unl ess 101nl gcncml fund
revenue s on October 31. 20 IO meet or exceed th ose reached during the same peri od in
2008 .
2. No pe rsona l lea ve cns hout will be paid fo r unu sed personal 11:i;wc in 20 11 unle ss 10 111 1
genera l fund revenues on Oc tober 31, 20 IO meet or exceed th ose reached duri ng th e sn mc
period in 2008 .
3. Th e Cit y will pay 80%, 85% or 90% (depend ing on level of coverage) of th e prem ium
costs fo r emplo yees enrolled in the insurance plan designated ns th e bas ic Cit y pl.n . If
the ity offe rs any optional medical insurance plan(s), the employee will pa y th e
diffr.te ncc bel A'een th e City 's co ntributi on for th e ba sic pla11 and 1h e premium cos ! of th e
("µtio nal plan chosen.
Nf•W , THEREFORE, BE IT RESOLVED BY Tl IE CITY C UNC II. F TH EC'ITY I'
E (';..EWOO D, COLORADO , AS ·OLLO WS:
.~. The City Council of the City of Englewood , Co lorado hereby approves amending •
Articles 8, 11 and 21 of the Collective Bargaining Agreement between the Englewood Employees
Association and th e Ci ty of Englewood for the period of January I, 2011 through December 31 ,
20 11 , • copy of which is auached heret o as Exhibit A.
~-The Mayor ar.d the Cit y Clerk are hereby authorized to sign and atlest thi s
amendn ,elll to the Co llective Bargaining Agreemenl between the Englewood Employees
Association and the Chy of Englewood , Co lorado , for the period of January I, 201 I through
December 31. 2011.
ADOPTED AND APPROVED this 2 1" day of June, 2010 .
ATTEST :
James K. WoodwllJ'd, Mayor
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk for the City of Englewood , Colorado, hereby cenify the
abo ve is a true copy of Resolution No . __ , Series of 20 I 0.
Loucrishia A. Elli s, City Clerk
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COLLECTIVE BARGAINING AGREEMENT
. BETWEEN THE
CITY OF ENGLEWOOD
AND THE
ENGLEWOOD EMPLOYEES ASSOCIATION
JANUARY 1, 2010 -DECEMBER 31 , 2011
A
e,..
IND EX
PAGE
ARTICL E I lNTRODUCTION
ARTI CLE2 DURATiON OF CONTRACT
ART ICL E 3 RECOmllT ION 4
ARTICLE4 EMPLOY EE RIGHT S
ARTICLE 5 HOURS OF WORK. 6
ARTICLE 6 OVERTIME WORK 7
ARTICLE 7 ACTING PAY 8
AP .TICLE8 COMPEN SATION 9 • ARTICLE9 LONG EVITY COM PENSAT ION 10
ART ICLE JO ANNUAL LEAVE II
ARTICLE II PERSONAL LEA VE 12
ARTICLE 12 SHORT TERM DISABILITY (STD) 13
ART ICLE 13 WORKERS' COMP ENSATJON 15
ARTI CLE 14 MILITARY LEAVE 16
ARTICLE 15 FUNERAL LEA VE 17
ART ICL E 16 JURY DUTY AND 'N ITNESS SERVI CE 18
ART ICLE 17 HOLID AYS 19
ARTICLE 18 UN ' RM CLEANING ALLOWANCE 20
ARTICLE 19 TUmoi-: RE IMBURSEMENT/D EGREE ACHI1 VEMENT 21 • RECOGNITION
ARTICLE20 LIFE INSURANCE 22 •
ARTICLE21 INSURANCE 23
ARTICLE 22 RETIREE HEALTH INSURANCE ASSISTANCE 24
ARTICLE 23 PE NSION/RETIREMENT PLANS 25
ARTICLE24 LAYOFF 26
ARTICLE25 LEA VE OF ABSENCE (WITHOUT PAY) :1
ARTICLE26 GRIEVANCE PROCEDURE 28
ARTICLE27 WRITTEN CORRECTIVE ACTION 30
ARTICLE28 DUES DEDUCTIO N 31
A.RTICLE29 ASSO CIATION ACTIVITIES 32
ARTICLE30 STANDBY PAY 33
ARTICLE31 CALLBACK 34 •
ARTI CLE32 LABOR MANAGEMENT COMMITTEE 35
ART ICLE33 EXCLUSIVENESS OF CONTRACT 36
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CONTRA CT
BETWE!:.N TH E CITY OF ENGLEWOOD
AND THE
EN GL EWOO D EMPLOYEES ASSOC IATION
ARTICLE 1. INTRO DU CT ION
This ntrnct entered into by the City of Engl ewood, Co lorado, and the Engl ewood
Emp loyees Association has as its purpo se the promotion ofharmon ious relations between the City of
Englewood and its Employees , a fair and peaceful procedure for the resolution of di ff-.nccs: the
establishmen t of ra tes of pay and hours of work, an d other condi tions of emp loyment as set out in the
City Charter.
Exc ept where limited by express provis ions el sewhere in thi s contra ct, nothin g in this
r,0ntract shall be co nstrued to rest rict, limit or imp air the rights, power s and authority of the City as
granted to it un der the laws of the State of Colorado and the Ci ty's Charter and Municipal Code . The
right s, powers , and authority in clu de, but arc not limited to, th e fo ll ow in g:
A. To detenn in e th e overa ll mi ssio n oftl1 e City as a unit of government.
8. To maintain and improve the etliciency an d effectiveness of City operations.
C. To determine th e serv ices to be rendered, th e operations to be perfonned, the
techn ology to be utili zed , or th e matters to be budgeted .
D. To detennine the overall methods , pro cesses, mcans ,job classifications or personnel
by which City operation s are to be cond uct ed.
E. To direct, supervi se, hire , promote, transfer, assign, schedu le , re tain or lay-off
emp loyees.
F. To suspend, di scipline , di scharge, or demot e for just cause, all full -t ime permanent
class ified employees.
G. To rel ieve employees from duti es because of lack of work or fu nd s, or und er
co ndi tions where the City determines continu ed work wou ld be in efficient or nonproduct ive .
H. To take whatever oth er actions may be necessary to carry out the wish es of the public
not otherwise specified herein or limit ed by a collective bflJ'gaining co ntract.
To take any and all actio ns to carry out the mis sion of the City in cases of emergency.
J. Nothing contained herein shall preclude the City from conferring with its employees •
for purposes of developing policies to effectuate or implement !IIlY of the above enumerated rights.
The City retains the right to change any past practice which is not in violation of this contract .
In the event a past practi ce is sought to be changed by the City Manager or de;-'lrtment directors , the
Englewood Employees Association will be provided reasonable written notice of the intended
change. The Englewood Employees Associa tion retains the ri ght to grieve any change in practice
which is in violation of thi s con ,ract.
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ARTICLE 2. DURATION OF CONT RACT
A. This contract wi ll lake effect on Janu ary I, 20 I 0, and shall continu e in fo rce to and
including December 31, 20 11 , provided that either party may recpen negoti ati ons for Article 6,
Overt ime, Arti cle 8, Compe nsation , Article 11 , Persona l Leave, Articl e 12, Short Term Di sab ility, by
givi ng written notice of intent to negotiate prior to May 15, 20 10.
B. Th is co ntract or any part ofil may be terminated or renegotiated al any li me by mutua l
consent of both parties.
C. If any article or section oflhis co nt ract should be held inval id by operati on oflaw or
any Court of competent jurisdiction, or if comp liance wi th or enforcement of any article or section
shou ld be res trained by such Court, the remainder of this co ntra ct shall not be affected thereby and
this con trac t shal! remain in full force and effect, and the parti es shall promptly meet and negoti ate
for th e purpos e of attempting to arrive al a mutuall y sati sfactory replacement for such article or
sec tion .
D. The parti es agree 11nd und erstand that provi sions relati ng lo employees covered by tl1i s
contract sha ll in no way displace or modify prese nt or future statutory case law of the Stale of
Co lorado.
E. The part ies acknow led ge lhal du ring negotiallo ns which resulted in thi s contract, each
had the unli mi ted right and opportun ity lo make demand s and proposa ls with res pect lo any subject
or muller appropriate for eo ntracl negot iations and that the und erstandin gs and agreements arri ved at
by the partie s after thi s exercise of that right and opp ortuni ty are set forth in the con tract.
ARTICLE 3. RECOGNITION
The City recognizes the Englewood Employees Association as the sole organization certified
pursuant to the provisions of the Charter of the City of Englewood as the exclusive representative fo r
the public employees within the following bargainin g uni t:
Included: All full-time , classified employees of the City.
Excluded: All supervisory, man agerial , confidential , part-time, temporary, and
contracrual employees , and all employees hired through the use of Federal, State or other outside
funding sources for special projects or programs, and all others who may be determined prior to or
during the life of this contract as provided under the City Charter .
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ARTICLE 4. EMPLOYEE RIGHTS
A full-time classified employee who is not excluded per Article 3. (Recognitio n) of thi s
co ntract shall have the right:
A. To form , join , support or participate in , or to refrain from forming, joinir
supp :i rting , or participating in the employee organization or its lawfu l activities ; and
B. Bargain collectively through their certified employee representative .
C. No emp lo yee sh all be interfered with, restrained, coerced or di scriminated against
because of the exerci se of Dese rights nor shall the right of an individual emplo yee to di scuss
emp lo yment co ncern s with the Cit y be infringed upon .
ARTICLE 5. HOURS OF WORK
All departments. functions or activities shal l observe office and working hours necessary for
the efficien t transaction of their respective servi ces .
A. All employees covered by thi s contract shall work at least forty ( 40) hours per week.
The work week shall consist offive (5) eight-hour shifts , or oth er work schedules as determined by
th e dep artment directo r per th e "Modified Workweek Schedules" poli cy. All em pl oyees shall be
sc heduled to work a regular wo rk sch edul e and each shift shal l have a regular starting and quittin g
time . Sh ould the wo rk sched ule be changed, affected employees will be notifi ed 24 ho urs in ad van ce
except in th e ease of an emergency as detemtined by the department director.
B. Emp loy.~es shal l be entitled to two (2) paid res t periods not to exceed fifteen (15)
minu tes or one (I) thirty (30) minute res t period fo r each shift worked. Rest perio ds shall be under
the co ntrol of th e supervisor or department dir~ctor.
C. When po ssi ble, employees who wo rk beyond th eir regular qui tting tim e int o an
overtime s,ruatio n will be eligible for a fifteen (15) minut e re st period before th ey begin th e ov ertim e
work . When pos sibl e, ad di tio nal res t period s will be grlillted und er th e co ntro l of the sup ervisor or
department dire ctor similar to rest peri ods grante d under subparagraph B. above.
D. Wh en necessary, employees shall be gran ted a fift een ( 15) minute perso nal clean-up
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period prior to the end of each shi ft . The clean-np peno.1 shall be un der th e 1;o ntro l of the su pen~sor
m~artmem~= •
E. All employees will be gran ted an unp ai d lun ch peri od during each shift. As a normal
occurrence, this lunch break wi ll corrunence between the beginning of th e third hour and the
beginnin g of the six th hour of the shi ft. An emp loyee and supervi sor may agree to waiv e thi s time
lim it due to work related or persona l iss,,~s.
See City of Englewood Administrative Po licy # 2, "Hours ofWo rk/Overtime", and Pol icy #3,
"Mea l Brclks", for further clarification.
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ARTICLE 6. OVERTIME WORK
A. For all employees co·1ered ,,y this contract, except as speci fied below , duties
performed over and above the assigned work schedule shall be cons idered overtime.
B. FLSA non-exempt (hourly) employees shall be co mpensated for overtime work nt the
rate ofone and one-half (1-1/2) times the normal p•y rate or compensatory time off, compuied at the
rate ofone and one-half (1-1/2) times. Because c.impensatory time is accrued at one an d one-half ( 1 ·
1 /2) times , it shall not be considered as "houn: worked'' for purposes of overtime calcu lation .
TI1e City retain s the right to assign overtime work to any employee qualified to perform th e
work .
ARTICLE 7. ACTING PAY
All persons appointed to an actin g position, at the sole di scretion of the Director , will be
compensated at the minimum rate of the acting position pay range or 5% above the employee's
current rate of pay, whichever is greater. The employee must be in an acti ng capacity for thirty (30)
consecutive calendar days before said employee becomes eligible for acting pay. Such puy will be
retroactive to th e [i rs• day the employee assumes the responsibility of the position.
See City of Englewood Administrative Poli cy Manual, Policy #1, "Acting Pay" for discussion
of acting pay for positions not covered by thi s conL-u:t.
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ARTICLE 8. OMPENSAT ION
The City's pay philosophy is to position the maximum s of EEA pny grades at th e median of th e
max imum s of the market.
A. RECLASS IFICATION OF POSITIONS
If a job is recl ass ified to a grade highcrth nn it occupied prior to th e Salary Survey(as defined in
the Compensation and Classifient ion Pinn document) the incumbent's pay will rcmnin the sam e
until hi s/her nex t Performa nce Eva luation . If however, the employee 's pay at the time of
recln ssi fi cn tion is bel ow the minimum of the new grade range, it will be brought to the minimum
of the new grade rang e prior and in add ition to any in crease ba sed upon the Performance
Eva lu ation sco re as described belo w.
B. WAGE INCREASES
Employees of the CityofEnglewood represe nted by the Englewood Employees Asso ciation and
,,o vered by thi s contract shall receive no increase (0 %) on the base wage in effect as of December
31, 20 10. It is agreed , however, that in November, 20 10 the parties sha ll meet to dete1mine if th e
Ci ty's year to date total ge neral fund rev enues (J anuary I, 20 10 through October 3 1,20 10) meet
n e~ceed the tot al general fu nd revenu es from th e so me period in 2008, whi ch were
,,3,51 2,28 5. If th e total general fund reve,,ucs do meet or exceed total gen era l fund revenu es
from the sam e peri od in 2008, th e Cit y ngr e,,s to award th e wage increases de~c ribed below for
201 I.
Empl oy,,cs whose wa ges are below the waximum point of th eir grade range arc eligible for a
bnse p"y buildin g deve lopm ent al incrCJ:&sc, from I% to a max imum of 3%, on their annual
eva luation date . An emplo yee's inc,case percent is ba sed on the sco re received on hi s/her
Pcrfonn an ce Evaluation , not to exceed the maximum of th e gra de ran ge. (Example : A "3"
(meets expectation s) sco re will cq uute to a I% increase, a "4" (exceeds expectat ions) will equate
to a 2% inc rease and "5" (outsta nding) will equate to a 3% in creas e.)
Wages for 20 12, how ever, will be negotiated in 20 11 bused on the following : employees who se
wages arc below U1e maximum point of their b'fnde range arc eligibl e fo r a base pa y bui lding
develop mental increase , from 3% to n ma xim um of 5%, on th eir annua l evaluation date . An
empl oyee 's in crease percent is bused on the sco re rece ived on hi s/her Perfonnance Eva lu ati on ,
not to exceed th e max imum of the f,'f ad e range.
Employees wh<> hav e progressecl through U1 e devel op men tal zo ne and reachecl the maximu m of
their gra de rw1 ge will no longer be eli gibl e for base pay buildi ng in creases. Th ey will, however,
be d igib ie fora one-time, lum p-s um, Merit Pay award . In 20 1 I, however, no Merit Pay will be
awa rd ed unle ss the revenu e targe t mentioned above is met. If th e revenue targ et is met, Merit
pay ~ r 201 I will be awarded per U1e same scale as for base pay buildin g increases. Meli t Pay
for 20 12 wi ll be Pe gotiated in 20 ! I based on the philosophy that the awa rd is based on the score
received on the em ployee 's Perfonnance Evaluation .
Employees in the deve lopm ental zo ne who se evaluation sco res would raise their pay abr,ve the •
maximum of the range will be given base pay increase s to the maximum of the grade rar.ge only.
Any additional award will be non base building and awarded in the form of Merit Pay.
Note: Regardl ess oflhe Total Sco re on the Performance Evaluation, no pay increase or Merit
Pay award will be granted if an emp loyee is on a Performance Impro vem ent Plan in any area.
Once the conditions of the PIP have been met, the cm; 'oyee will receive the appropriate
increase, retroactive to the PIP completio n date.
C. A change in the eval uation date will res ult when :
(1) The employee is on leave without pay. (See Article 27.) wave of AbseDce
(Without Pay)
(2) The employee terminates his/her employment and later is reemployed. The
new evaluation date shall be determined by his/her new employment date.
(3) The employee is promoted, demoted or transferred .
Fundamental changes to the above will be made only with prior consultation and revi ew with
association representatives .
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ARTICLE 9. LONG EV ITY COM PENSATION
Effective January I, 1984 , and thereaft er, all new hires shall not be eligible for lon gevity
compensation .
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ARTICLE 10 . ANNUAL LEA\'E
Employees covered by this contract shall earn annual leave each pay period as follows:
Length of Hours per Hours per Earning
Service Pay Period Year Limits
I. 0-4 Years 3.08 80 160 Hrs.
(tbru 48 mos.)
2. 5.9 Years 4.62 120 240 Hrs.
(49 thru 108 mo s.)
3. Io+ Years 6.15 160 320 Hrs.
(109+ mos.)
Accumulation of annual leave shall neither be authorized nor computed for any purpo se after the
maximum earning limit has been reached. Part time service is not included in the"length of service"
calculation for annual leave eligibility.
The sched ul e for use of annual leave shall be determined by th e needs of the department.
Annual leave sh all be taken at the time convenient to and approved by the departtnent director or
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supervi sor. However, the City will make !'easonab le efforts to accommo date the request of r,n •
em ployee to use annual leave where a genuin e emergency situation exis ts.
Annual Leave PA '
The rate of annual leave pay shall be the employee's regular straight time hourl y rate of pay
for the empl oyee's regul ar job. Annual leave shall be allowed only to the total hourly amount
accumu lated up to and during the pay period in which th e leave is taken.
Wo rk During Ann ual Leave
If, after the em ployee has begun his/her annual leave and the City req uires the em ployee to
work during the scheduled annual lea ve period , the employee will not be charged with vacation tim e
for the number of hours worked .
Annual Leave Pay Upon Separation
When an employee terminat es employment with tlie City, they will be compensat ed for
unused ann ual leave earned as of the date of separati on. Annual leave is not to be used to extend an
em pl oyee's date of separation .
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ARTICL E 11. PERSONAL LEA VE
All employees covered by this contract sh all be granted 48 hours of personal leave time with
pay which an employee is entitled to use fo r th e fo ll owing purpo ses:
A. Employee's own illness/injury
B. ntness/injury of employ ee's fan1il y
C. To attend to personal busin ess
For any employee who has not used th e 48 hours of personal leave time endin g October 3 1 of
each year or any portion thereof, the City will compensate said employee fo r the unused time at the
employee 's regular wage rate to be paid during the month ,;f No vemb er of that year.
Notwithstanding !he above and foregoing, and during calendar year ;Qt I, th e City shall not ue
required to compensate an (l!Jlployee for any unused personal leave time remaining on October 31 ,
2011, nor shall the unused time be accumulated or carried over to theealendaryear 2 12., unless the
City's total general fund revenues meet the levels set forth in Article 8.Compen sati,J·,1. "~rs onal
leave time shall not exceed 48 hours nor shall it be accumulated t ~ ·,,·d.d over fro , or., ,~ . the
next. Personal leave shal l be scheduled and administered under the direction of th ~ uop nrtment
director or supervi sor. In the event of illness/injury in which personal leave is requesle~, l h>fi work
emplo yees shall not ify th eir supervi sor at least one (1) hour piior to their scheduled reporting ti me .
Personal leave shall be prorated for employees beginning and terminating employment with the City
during the November I -Octob er 31 time period .
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ARTICLE 12 . SHORT TERM DISABrLITY (STD)
(Formerly Temporary Disability -Non Job-Related)
Short term disability (STD) granted for non-service connected injury or illness of an
empl oyee with at le ast nine ty (90) days of service with the City, whose di sability prev ,,nts the
employee from performing hi s/her duti es. STD is paid at I 00% of the employee's regular hol!rly
rate.
The City agrees to provide employees covered by thi s contract STD lea vr, ,,ith pay for
employees absent as a result of illnes s/injury as follows:
91 days-4 years
(thru 48 mos .)
5-9 years
(49 thru 108 mos .)
lo+ years
(109+ mos .)
34 7 working hours
520 working hours
693 working hours
STD leave shall not be accumulative. January 1 of each year the City shal l restore I 00% of
the number of hours used by an employee dwing the preceding year as follows :
91 days-4y=s
5-9 years
I0+years
Utilization
up to a maximum of 173 working hours
up to a maximum of 260 working hours
up to • :!laximum of 347 working hours
A. Authorization for STD le..ve with pay shall onl y be granted after the first normal daily
shift of di sability. The elimination shl 'l to access STD shall be taken and paid in the following
order: personal leave, annual leave, compensatory time. If all accrued leaves have been exhausted ,
the elimination shift shall be taken as leave without i;ay .
B. Authorization for STD shal l onl y be granted for personal illness or injury, no t service
connected , includin g maternity related di sability .
See City of En glew oo d Admini strative Policy #3 1, "Fam il y and Medical Leave Act
(FMLA)".
Sick Leave O~tion
All sic k leave accrued by permanent employees prior to Jan uary I, 1980 shall ves t with the
employee, and may be used in th e following manner :
A. .6.fter exhausting STD hours .
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B. By cashing in all accrued sick leave accumul ated under the previous plan upon nonn al •
retirement from the City at th e ra te of one hour's pay for each two hours of accru ed sick leave or one
hour's pay for each fo ur hours upon separation from the City.
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• C. ~, cashing in accrued sick leave, once each yr1 r at the conversion rate of four 4)
hours sick leave for one (I) hour pay, not to exceed a conversion of more th:in 400 hou rs each year.
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Reporting of SID
The employee or a member of the empl oyee's hous~hold shall no tify the employee's
supervi sor nt least one hour prior to the employee's sched uled reporting time . No STD leave will be
granted to an employee who fails to notify their supervisor pri or to the beginning of the emplo yee's
work shift .
Verifi ca tion ofDi sabili ty
If absence from work is three (3) days or more, a medical release must be provided to th e
emp loyee's supervi so r, who will forw ard it to Human Resources for possible Family and Medi cal
Leave qualification.
Abuse of STD
Abuse of STD occurs whei, an employee misrepresents the actual reason for requesting STD
or when an employee uses STD leave for unauthorized purposes. An employee who makes a fal se
cl ai m for STD leave shall be subject to disciplinary action up to and including termination .
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ARTICLE 13. WORKERS' C OMP E SATION
A. For any on -the -job injury which causes an "1np loyee to be absent from work as a
result of such injury, th e City shall pay to such emplo yee bis/her full wages from the fir st da y of
bis/her absence from work up to wid including the 90th calendar duy of such absence, less wh atever
sums received by the employee as di sability benefits under workers' compensation. 1 be City
requires any employee on wo rkers' compensation to submit to Wl examin ati on(s) by City-appointed
physician(s) at th e City's expense or under the provisior. of workers ' compensation . If the injury or
illness results in an absence of over 90 days , the employee may request to supplement the 66&2/3%
wage ben efit gran ted by the provisions of workers' compensation with personal leave, annual leave
or sick leave (if applicable). Short term disability is availab le onl y fo r non work related illnesses or
injuries, so cannot be used as a supplement to the workers' com pensation benefit.
B. All worker.;' compensation injuries shall be reported to the employee's superviso r
within 24 hours of the injury or before the. employee leaves bis/her departtm JI of emplo ym ent.
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ART I CLE 14 . MILITARY LEAV E
The auth ority for tltis pol icy is derived from th e provision s of the Uniformed Servi ces
Employment and Reemplo yment Rights Act of 1994 (USERRA) nnd Section 28-3-60 1 C.R.S.
through Section 28-3-607 C.R.S .
The City is oblignted to grant military leav e witho ut loss of pay for absences not exceeding
fif\cen (IS) dny s in any co dar yenr . Fifieen (IS) days eq uates to fift een 8-hou r days , or 120 hrs .
The City cannot reriuire a11 ,mp loyee to use annunl !rove for such purposes. The employee r.m y,
however, request use of vacation, co mpensatory time , o:-leave witho ut pay to supp lement absences
exceeding those covered by the fifteen (IS ) day military leave all owance .
Military leave of abse nce will re.s uit in no lnss of any co nditi on of employment that would
hove norma ll y occ urred if the employee had not been absent for such purposes.
Employees are respons u,le for providing the ir department directors copies of all mil itary
erd ers that wi ll result in a leave of absence fo r nctive milit ary duty . Employees are also required 10
notify their supervi so rs at the earlies t poss ibl e dat e upon learning of sc hedn!.d military duty .
Employees who fai l 10 return to work acco rdin g to the pro vi sions ofUSERRA and Secti on
28-3-60 1 C.R.S . thro ugh Section 28-3-607 C.R.S. are subj ect to di sc iplinary acti on up to and
in cluding tcnn innti on.
Empl oyees mu st remit to th e City any pa y received by the mil itar y for the peri od of ti me th e
empl oyee is on paid military lenve . Thi s remittnn cc shnll occ ur immed;ntcly upon rece ipt of th e
mili rnry pa y (i n instances tha t tlt e milit ary pay is grcuter th un th e emp loyee's Ci ty pay , th e emp loyee
may elect to foreg o City paid milita ry leav e).
The City will make n reasona ble effo rt lo adjust wo rk schedules and ass ig,11P cnts to
acco mm odate mnpl oyees fu lfi lli ng militsry ob ligat ions .
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ARTICLE 15 . FUNERAL LEA VE
Full-time employees are eligible for up to forty ( 40) hours of funeral leave . Annual or
pernonal leave may be requested if additional time off is necessary. Funeral leave applies to
memb~rs of the employee 's family . For purposes of thi s policy, "Employee 's Family" will mean
the employee 's spouse , or the children, grandchildren , parents , grandparents , brother.;, and sisters
of the employee or of the emplo yee's spouse .
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ARTICLE 16. JURY DUTY AND WITNESS SERVICE
Leave will be granted to an employee called for jury duty or to appear as a witness in
his/her official capacity in obedience to a sub poena or direction by legal authority. 1i1e employee
will receive their regular salary for jury duty served. Any jury pay wiU be rdmbursed to the City.
The employee may retain any reimbursements for mileage and parking. Employees on Jury dut y
or called as a witness in their official, City capacity will be expected to work as much or their
regularly scheduled wo rkday as their jury duty schedule or appearance in court permits .
When an employee is subpoenaed as a witness in priv ate litigati on to testify, not in
his/her offi cial ca paci ty but as an individual , accumulated leaves will be used to cover th e time
absent. All accumulated leaves must be exhausted before the time nbsent can be taken as !'!live
without pay.
Employees will not be paid overtime or earn compen satory time for time served as a juror
or a witness. Overtime is computed on hours actually worked over forty ( 40) hours at the
assigned job .
An emp loyee must return to work after being excused from jury duty if there are more
than two (2) hours left in their regularly , scheduled workday .
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ARTICLE 17. HOLIDAYS
A. The following days shall be considered official holidays by the City and all employees
covered by thi s co ntract shal l be entitled to ninety-six (96) hours of holiday pay:
I. cw Year's Day: January I.
2. Martin Luther King Day: the third Monday in January.
3. President's Day: th e third Monday in February .
4. Memorial Da y: the last Monday in May.
5 Independen ce Day: July 4.
6 Labor Da y: the first Monday in Se ptemb er.
7 Veteran's Day: November 11.
8. Thanksgiving Day· the fourth Thursday in November.
9 Fourth Friday of November following Thanksgiving Day.
IO Christmas Eve : December 24.
I I. Christmas Day: December 25.
12. New Year's Eve Day: December 31.
B. Any employee covered by thi s contract who does not perform duty scheduled on the
working days or have appro ved paid leave immediatel y prior to and following a holidhy shall not
receive pay for the holiday.
C. Emplo yees required to work on an official City holiday will receive approved holiday
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pay at two a:,d one half times the employee's regular hourly rate for holiday hours actually worked •
up to 8 hours. Hours worked over 8 hours will be paid at the overtime rate (time and one-half). For
departments permitting other holida y compensation options, th e procedures are as follows:
a. Approved overtime pay (time and one-half) for number of hours actually
worked on the holid ay [N ADDITION TO up to 8 hours of holiday leave to bank and
take at a later date: OR
b. Approved straight time pay for number of hours actually worked on the
holiday up to 8 hours (hours worked over 8 will be paid at th e overtime rate of tim e
and one-ha lf) IN ADDITION TO up to 8 hours of Comp Time (accrued at time and
one -ha lf) to be taken at a later date ; OR
c. Approved ho liday pay at two wid one-half' times u,e employee's regular
hourly rate for holid ay hou rs actuall y worked up to 8 hours. Hour s worked ov er 8
hour s will be paid at th e overtime rate (tim e and one-half.)
D. Wh en one of the foregoing holid ays foils on a Sunday, the following Monday shall be
observed as the legal holiday. When any of the foregoing holida ys fall on a Saturday, each employee
shall be entitled to a day off for such holiday, which da y off shall be sc heduled as U1e City Manager
detennin es, but no speci fi c day sha ll be observed as a holiday for purpose of closing City offices and
fi.mctions.
Sec City of Englewood Administrative Policy #33, "Offi cial Holidays ", for furtl1cr •
clari fication.
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ARTICLE l8. UNIFORM CLEANING ALLOWANCE
If an emplo yee is required to weo r a unifonn , the employee shall wear the unifonn only as
auth orized by the department work rule s. The City will provide unifonns, cleaning and
replacements . The City will provide 50% of the cost of required work shoes up to a maximum of
$90 per year except with department director approval . All employees shall maintain a prese ntable
appearance whil ~ (!r duty . The em ployee is responsible for any damage to the un iform by negligen ce
or delibera te aet
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ARTICLE 19. TUITION REIMBURSI:::MENT / DEGREE ACHIEVEMEN RECOGNITION
See City of Englewood Administrative Policy #29 , "Tuition Reimbursement/Degree
Achievement Recognition".
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ARTICLE 20, LI FE fNSURANCE
Term lifo in surance will be p;ovi1ed by the City for employees covered by this contract in the
amount of one time his/h er ~n nual salary . The minimum benefit is $30,000 and the maximum
benefit is $5 ,),000 . Upo n sep aration from emp loyment, the employee may convert the li fe insuran ce
per th e life insurance pl an co nver,io n ab,reement in pl ace al the time of hi s/hcr separation from
empl oymen t.
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ARTICLE 21. INSURANCE
A MEDIO\L
The City will pay ninety pen:ent (90%) of the premium cost for "employee only"
coverage, eighty-five pen:ent (85%) of the premiu: cos t for " employee plus one" cove rage and
eig bcypen:ent (80%) of "family" coverage for the medical insurance plan designated as the basic
Gey plan. Employees will pay 10%, 15% or 20% of the premium co st, depending on the level
of coverage.
If th e Gey offe rs any optional medical insurance plan(s), the emp loyee will pay th e difference
between the Gcy's contnbution described above and the premium cost of the optional plan
chosen.
B. DENTAL
The City will pay ninety pen:ent (90%) of the premium cost for "em ployee only"
coverage, eighty-five percent (85%) of the premium cost for "em ployee plus one" coverage
and eighty percent (80%) of the premium cost for "fami ' ' coverage for dental insurance .
Employees will pay either ten percent (10%), fifteen percent (15% ), or twenty percent (20%)
of the premium cost for dental insurance, depending on the level of coverage .
C Any dispute concerning the interpretation or application of benefi ts provided
under the health or dental plans shall be subject to the plan appeal process. It is expressly
understood that this article is a non -grievable item under this contract
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ARTICLE 22. RETIREE HEALTH INSURANCE ASS ISTANCE
Retirees will be guaranteed convers ion privil eges to th e Health ln sumnce Conve:-s ion Pl an
nvailnble through the City. For those who retired prior to December 31, 1996 , the City ..,m pay $50
per month . For retirees ofter January 1, 1997 , the City will ony $75 per month . For tho se who re ire
on or after January 1, 2010, th e City will pny S\00 per month.
For purpo ses of thi s Article, "retiree" shall be cefined ns nil employees who separate from the Cit y at
nge 55 or older and have completed 15 years of co ntinuous, permanent, full-time service
(immed ia tely preceding the dat e of sep aration). See City ofEnglewood Admi ni strative Policy #66,
"Reti ree Health Assistance" .
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ARTICLE 23. PENSION/RETIREMENT PLANS
The pension plan description for employees covered by this contract is set forth in Title ill,
Chapter 4 of tbe Englewood Municipal Code. Additionally , tbe plan description for tbe Non-
Emergency Employees Money Purchase Plan is available for inspection in tbe Department c,f
Finance and Administrative Services .
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ARTICLE 24. LAYOFF
A. \l/hencver thc:e is lack of work, lack of funds , or under condi'ions where it is
determined that continued work would be ineffici ent or nonpro ductive , rc:quiri ng reductions in th e
number of employees, the anpointing authority shall desi gnate the department and positio ns in which
the layoff is to be made . Ir iJe ntifying individual employees to be laid off, the ap;,o inting authority
shall consider the relative ab ility of all emp loyees within the position classification , taking into
ncco unt the employee's docnmented performance hi stor~ and then seniority w1:h the City.
B. Em ployees laid off shall be put on a recall list for one year following their layoff.
Employees recalled from layoff into the same job classification shall be recalled in inverse order of
layoff. If they are reca lled into a different pos ition, those recalled must have the demonstrated ability
and qualifi ca tion s to perform the available work as determined by the City. No new emplovecs shal l
be hired into po sitions covered by this contract until all employees on layoff status desiring to rerum
to work have been recalled.
C. Employees identified for layoff shall have th e right to di sp lace an employee in any
position classification which the employee formerly held in the department, taking into account botl1
the em ployees ' documented pe.formanee hi story, demonstrated ability fllld then seniority with the
City. The employee ultimately displaced shall tl1en be the person laid off un less that employee in
tum has effective disp iaci ng rights under tile provi sions of thi s articl e .
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ART I( ;_,.;_ 25. LEA VE OF AB SE:-JC E (\'.'ITH OUT PAY)
After twelve mon ths of continuous service and upon approval of the department director,
in concurrence with the Human Resources Director, emp loyees may be granted an unpaid leave
of absen ce of up tu one yt:ar for co mpelling personal reasons not related lo Family and Medical
Leave reasons .
All occrued , paid leave mu.t ·~e exhausted before the beginning of the unp, !eave of
absence . Em pl oyees on such leave j o not accrue personal lea ve, annual leave or longeviiy pay.
Emp loyees on unpaid leave of absen ce are not eligible for holid ay, jury, mrntary, funeral or
administrative leave . When an emp loyee is on an unpaid leave of ab sence, he 1shc will remain in
the City health and dental insurance plans , provided the full premium is paid by the employee .
The employee may retain th e benefi t accrual rate they were eligib le fo r at the beginning of
the unpaid leave, provided the employee returns to work with the City on the agreed upon date.
Upon return, th e employee's hir date will be adjusted if the leave has exceeded thirty (30)
calen dar dnys.
An employee who engages in other employment, including self-empl oyment , while on
official leave of absence, will be terminated effective as of the last day wo rk ed . unl es s pr:vr
written approval has been obtained from the Human Resources Department.
Emp loyees on an approved leave of absence, who fail to report for work by the fir st day •
after the expiration date of the leave of absence or a properly approved extc,nsi on, 1vill be
termin ated from thei r employment "~th the City as of the last day actuall y worked.
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ART ICLE 26 . GRIEVANCE PROCEDURE
A grievance is defined as a claim or di spute by an emplo yee covered by th e tcnns of thi s
contract concerning an alleged violation ofa spec ifi c provision of th is co ntract. The empl oyee shall
be req uired to follow the pro cedure as set out bel ow:
A general grievance is defined as a grievan ce that co nc:ems a group of em pl oyees or the
bargaining un it in ge nera l. A ge neral grievance can onl y be filed by the Association within th e time
frame spec ifi ed in Step I, an d th e initial review will occur by the departm ent director at Step 2
below .
A. "Work Day" means calend ar days exclusive of Saturd ays, Sun days, and City
reco gni zed holidays .
Ste p 1.
If the em ployee is unable to settle the grievan ce or dis pute orally and informally through
hi s/her immediate supervi sor witl1 in five (5) worki ng days of the date of the occurrence of th e
grievance, or the em pl oyee's know ledge of it , the employee may, witl1in th e succeed ing five (5) wo rk
days , file a written grievance with his/h er supervi sor. The superv isor shall attempt to adju st the
matter an d sh all respond in wri ting to th e empl oyee withi n five (5) work days.
Step 2 .
If the an swe r is not sab sfactory , •.~,e matt e.-shall he prese nt ed in writin g by the empl oyee to
the department director within n ve (5) work days fo ll ow ing recei pt of th e sup ervi sor's response . The
department directo r shall res pond in writin g to the employee within five (5) work da ys.
Step 3.
If th e grievance sti ll remains unadjusted , it shall be presented by the employee to the City
Manager in w,iting wi U1in five (5) work days fo ll owi ng receip t of th e respo nse of the department
direc tor. The City Manager or his/her designated hearin g offic er shall have a meeting with the
gri ev ant to review the v,;evan ce and all relev ant in fo rm atio n. Within ten ( I 0) work days of that
meeting, the Cit y Ma nager or hi s/her designated heari ng officer will iss ue n written deci sio n.
Step 4.
I. If the grievance is still unreso lved , the Associati on witl1in fou rt een(! 4) ca lendar days
after U1e reply of th e City Man ager or hi s/her desigu atcd heari ng officer, ma y by wri tten notice
request the matter be s ubmitted to arb itrat io n. The parties wtll attem pt lo choo se a mutu all y
agreeab le arbitra tor. lf within five (5) days of the request for arbitration the Association and tl1 eCit y
cannot mutually agree on an impartial arbitra tor, a requ es t will be fi led wi th the American
Arbitration Association fo r a panel of seven (7) arbitra to rs to be sent to th e parties. The arbitrator
shall be selected by a method of al ternative striki ng of names from U1e panel , with the first strik e
determined by a coin flip. The final nam e left on the panel shall be the arbitrator. The arbitrator
shall be requ ested to issue a decision with in thirty (30) days a fter conclu sion of testimony and
argument. ,.
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2. Each party shall be responsible for co mpens ation to its own representatives and witnesses . •
Toe fees of the arbitrator shall be borne equally by the Association and the City .
3. Authority of Arbitrator
Toe arbitrator shall have no power to add to or subtract from or change the terms of this
contract. The written decision of the arbitrator shall be final and binding upon the parties. Toe
arbitrator shall limit his/her decision strictly to the grievance submitted which has been properly
processed through the grievance procedure o utline.cl .
4. Failure by an employee or the Association to comply with any time limitation shall
constitute a settlement of the grievance. Should the employer not respon d within the prescribed
time, the grievance will automatically proceed to the next step. At the employee's option, the
employer may be al!?wed additional time to respond .
Processing Grievance During Working Hours
Grievances may be investigated and processed by th e employee or designated employee
representative during working hours , within reasonable time limits , without loss of pay, provided
notice is given and the workload permits .
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ARTICLE 27. WRITTE N CORRECTIVE ACTION
When ever more serious ground s for corrective action exist (i .e., more serious thru1 those deemed
by the supervisor to warrant oral co f!"'...c tive action) the supervisor sh ould issue a written correctiv e
action . The written corrective action will be addressed to the employee and will include the
following infonnation :
• The violation
• The specific b~havior
• The dates of the behavior
• Th e warning that continuance of the specific behavior wili result in dis ciplinary action, and
• An offer of assistance in correcting the behavior.
Both the employee and supervisor mu.st sign the document (ifnecessary, the irupervh,or will note
that the employee refuses to sign the document). A copy of the written corrective action will be
forwarded to Human Resources to be included in the employee 's official personnel file . The
employee will have the opportunity to submit written comments in response to the written corrective
action to be included in their file.
This Article shall not be grievable under thi~ contract, nor shall it apply to probationary
employees .
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ARTICLE 28. DUES DEDUCTION
A. 1be City agrees to deduct the Englewood Employees Association dues each pay
period from the pay of those employees who individually request in writin_; that such deductions be
made, subject to the garnishment law!l of the State of Colorado . The amounts to be deducted shall be
certified to Human Resources by the Treasurer of the Association, and the aggregate deductio:1S of
all employees shall be remitted together with an itemized statement to the Trca..-urer by the 15th of
the succeeding month, after such deductions are made. The authorization shall be revocable during
the term of the contract, upon written notice by the employee to Human Resources .
B. If no wages are paid to an employee authorizing such deductions in any given pay
period, dedoction forthatpayperiod(s) will be made from any wages which1111..; be .paid to him/her
in the succeeding pay period(s). It is expressly understqod tha! the City assumes no liability and
shall not be liable for the collection or payment to the Englewood Employees Association of any
dues during any time that an employee is not actually working .for the City and. actua11y on the payroll
of the City. In the event of error. on the check-oij" list, the City will not be responsible to make
adjustments, until notified by the Treasurer of the Englewood Employees Association .
C. The Englewood Employees Association shall indemnify arid hold the City hannless
against any and all claims, suits, orders, or judgments brought or i!ISUed c...,ainst the City as a result of
any action talcen or not lllken by the City under the provision of this Anicle.
D. Changes in the dues amount to be deducted shall be limited to two (2) changes esch
year, providing a thirty (30) day written notice is provided to Human Resources .
E. Should the change in the deduction method require a computer programming change,
the Englewood Employees Association shall be rcspons1ble for the cost of such change or changes, at
$30 per hour with a four (4) hour maximum . Payment from the Englewood Employees Association
shall be made to the City Finance and Administrative Services Director within ten (I 0) days of
receipt of billing.
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ART I CLE 29. ASSOCIAT ION ACTIVIT IES
The City agrees th at during working hours on the City premises and without lo ss of pay,
Englewood Empl oyees As soc iation members may be allowed to:
• attend two (2) EEA meetin gs an nu all y. The City, however , retai ns th e right 10 maint ain
app,opriate staffing levels as detennined by the department director and will not be
required to pay overtime or com pen satory time necessi tated by attendance at the meetin g.
Memb ers may be ca ll ed buck fr om such meetin gs to ad dress emergencies . Other
members hip meetings may be called to address iss ues of general interest. If th ese
ad di tiona l meetings are held during em ployees ' work shifts , th e City retain s Ute right to
either approve or disapprove attendance on City time (i.e ., during times other than
empl oyees' lunch and break period s). Notice of such meetin gs, specifying wheth er it is
bia nnu al or general interest will be provided to directors , man agers and supervisors two
weeks in advance, unless it is mutually agreed to waive thi s provision ;
• pos t EEA notices on City designated bulletin boards;
• solicit EEA memberships duri ng employee's non -work lime .
Additionally, th e Assoc iatio n may ca ll monthl y meetings of its board, to be hel d during the board
memb ers' lunch periods . One (I) week's notice will be given to supervi sors if 1he meetings are
expected to exceed the lun ch periods.
Board members may also be allowed 10 repre sen t employees on gr ieva nces. They will be all owed 10
represe nt employees at labor mana gem ent co mmittee meetin gs and nego tiati ons. During
nego ti ations, EEA negoti ati on team members may meet durin g work hours to discu ss iss ues wi th
appropriate notice given to direc tors, munngers and superv iso rs. The Associa ti on tea m shall not
exceed eight (8) memb ers
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ARTICLE30. STANDBY PAY
Standby pay is defined as compensation for employees covered by this contract who must be
immediately availab le to respond while off duty. All employees covered by this contract end
assigned standby duty shall be compensated et a rate equal to eight (8) hours et his/her regular rate of
pay for one week of standby duty. Standby pay shall be prorated for standby duty ofless then one
week. (Example : en employee assigned standby duty for one day will be compensated et a rate equal
to 8 hours / 7 = 1.14 hours).
Standby pay shall not be substituted with compensatory time .
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ARTICLE 31. CALL BACK
Any time an employee on off-duty status (including stand-by duty) is called back to work
he/she shall be credited with a minimum of two (2) hours pay at the rate ofone and one-half(l 1/2)
times his/her rcgulnr hourly rate .
With the approval of the department director and subject to departmen tal guidelines, the
emp loyee may choose to sub stitute com pen satory time for cul\ back pay .
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A 1,i,,, _..,.,, oommi"" .,,,._of,,. ( 4) m.-, -"'""by•• -,;m ..i"" (4) ___ .. by .. r,,y,boll mW~ •<'"""yb-'• lbO_,;smwill oolY
do! wilh ..,,, ""' .,, ~ ~• ""' -'•_.,om• '"""' _,,_ m gn..-1"""''"'· Tb•-••~ wlll .,,i ;s -;,m, m .. H-•-D"'"'" • I'°"
one (I) week prior to the date of the quarterly meetinS·
~cypoli.,...,,-w,u .,,...-, • '"""''"''"'°'m_, ..,,;,mm..,~·
,,_.,,, poO,Y ,,m,.. W,ll be -.i•IOY ,~..,., m lho ""'"""" ro, &,rii,,ti~
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ARTICLE 33. EXCLUSIVENESS OF CONTRACT
The City and the Association agree that the tenns and provisi ons he1ein co ntained const itute
the entire contract betw een the parties . Toe City and the Association agree that all negotiable items
hnve been discussed during the negoti•tions leading to this contract and, therefore, agree that
negotiation s will not be reopened on any item during the life of this contract, except by mutu al
agreement of the parties.
IN WITNESS THEREOF, the parties have caused this contract to be signed by their
respective representatives, and their signatures placed thereon , on thi s _____ day of
June, 2010 at Englewood, Colorado.
ENG LEWOO D EMPLOYEES
ASSOCIATION
Robert E. Stephenson, President
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CITY OF ENGLEWOOD
Mayor, Jim Woouward
ATTEST :
City Clerk, Loucrishia A. Elli s
City Manager, Gory Sears
• COUNCIL COMMUNICATION
Date : Agend a It em: Sub ject :
June 2 1, 2010 11 C ii Co ll ec tive Bargaining Agreeme nt Betwee n the Cit,
and the EPBA fo r 20 11 and 2012
Initiated By: I Staff So urce :
Human Resources Depa rt men t Sue Eaton , Director of Human Res ources
COUNCIL GO AL AND PREVIOU S COUNCIL ACTION
Th e pr evio us Co ll ec ti ve Bargai nin g Agreement wi th th e Engl ewoo d Poli ce Be nefit Associa ti on was
approved by Co un ci l for 2009 and 20 t 0 in Jul y, 2008.
RECOMMENDED ACTION
Staff reques ts Co un cil adopt a reso luti on approving the Coll ec tive largai 11h -~ Agreeme nt between
the Englewoo d Police Benefit Associa tion and th e Cit y of Eng lewoo d fo r th e~• m 20 11 and 2012 .
The co ntra ct covers approxima tely 58 employees.
• IIACKGROUND, ANALYS IS, AND ALTERN ATIV ES IDENTIFIED
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The City of Englew oo d and th ,, Englewoo~ Polic ? Benefit Associatio n entered int o nego tiations in
May of 2010 in acco rda,1ce •:. ;111 th e City 01 f nglewoo d Charter. Th e me mbers of th e Englewood
Poli ce Benefi t Ass ncla11on dul y I alifi ed by a majori 1y ·,n le lh e Co ll ec ti ve Bargaining Agree menl.
Th e significanl chang es to lhe con lract are as foll ov,,:
1. A mark el adj usl menl, bas ed on 1h e sa lary surv ey 10 be cond uc1ed in 1he lhird quarl er of
2010, will be mad e on Janu ary t, 2011 .
2. Wa ges for 20 12 will be 11ego1ia 1ed in 20 1 I.
3. Th e maximum meril pay fo r eli gib le empl oyees wi ll increase from $900 10 $1 Q00 annuall y.
4. Emp loyees who us e all of lh eir pers ona l leave will be award ed eilh er 8 hours (o r t 0 hours
fo r 10 hour shifl pers onn el) comp ensa1 ory l ime .
5. Th e City w ill pay eilh er 80%, 85% or 90% (de pe nding on leve l of cove rage) of pr emium
co sl s fo r l he medi ca l plan designa 1ed as th e bas ic Ci ly plan . If lh e Ci1y offers any oplio nal
medica l insuran ce plan(s), lhe empl oyee will pay 1he difference be1ween 1h e clly's
conlrlbuli on fo r lh e basic pl an and 1h e premium coSI of 1h e opliona l plan chose n .
RESOLUTION NO.
SERIES OF 20 10
A RESOLUTION AUTHORIZING THE PR OV ISIONS OF TH E COLLECTIVE
BARGAJNING CO NTRACT BETWEE N THE ENGLE WOOD POLIC E BENEFIT
ASSOCIAT ION AND THE CITY OF ENGLEWOOD FOR THE YEARS 20 11 AND 2012 .
WHEREAS , the Englewood City Co unc il authorized "Tite Co llecti ve Bargaining Contract
Between the Englewood Police Bene fit As soc iation and the Ci ty of Englewood for the Years
2009 -2010"; by th e passage of Resol ut ion No . 66, Series of 2008; and
WHEREAS , the Ci ty of Engl ewood and th e \'J:glewood Police Ben efit Association ,.,•ered
into negotiations in May, 20 10 in accordance "''h the Englewood City Home Rule Cha rt er; and
WHEREAS , the memb ers of the Eng lewood Police Benefit Assoc iatio tt dul y rat ified , by a
majority vo le , the Co ll ective Bargai ning Agreement for the years 2011 and 2012 ; and
\ l 1U) "-'• the signifi cant chnnges to th e contract are :
A • na rkct adjustment , based on th e salnry survey to be cond ucted in th e third quarter
of 20 IO will be mode on Jan uary I, 20 11 .
2. Wages for 20 12 will be nego ti ated in 2011
3. The m~xirnu m merit pay for eli~ib le employees will increase from $900 to $1 ,000
annuall y.
4. Empl oyees wh o use all of their personal leave will be awarded either 8 hours or 10
hou.-. (for IO hour shift personne l) compensatory time .
. 1. The City wi ll pa y either 80%, 85% or 90% (depend ing on leve l of coverage) of
premium costs fo r the med ica l pl w1 designated as th e basic Ci ty plan . If the City
offers any opti ona l medi ca l insurance plan(s), the emp loyee will pay the difference
between the City 's contributi on for the ba sic plan and Ut e premium cost of th e
opti ona l plan chosen .
NOW , n •.EREFORE , BE IT RESOLVED BY THE CITY COUNC IL OF THE CITY OF
ENGLE\\ OOD, COLORADO. AS FOLLOWS :
~-The Ci ty Co ttn ci l of the City of Englewood, Colorado hereby •pproves the
oll cctivc Bargaini ng Co ntract between the Eng lewood Police Benefit Assoc ia ti on and th e Ci ty
of Englewood fo r th e years 20 11 and 2012 , ntlnched hereto ns Exhibit A.
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Section 2. The Mayor and the City Clerk are hereby nuthorized to sign and attest the
Collective Bargaining Contract bet ween the Englewood Polic e Benefit Associati on and the City
of Englewood, Colorado .
ADOPTED AND AP PROVED thi s 2 1st <'ny of Jw1e, 20 10 .
ATTEST :
James K. Woodward, Mayor
Loucrishia A. Elli s, City Clerk
I, Lou cri shi a A. Ellis, City Clerk for the City of Englewood , Colora do, hereby certify the
above is a true co py of Resoluti on No . __ • Series of 20 I 0.
Louc ri sl.ia A. Elli s, Cit y Clerk
CONTRACT BETWEE N THE
CITY OF ENGLEWOOD
AND THE
E NGLEWOOD POLICE BENEFIT ASSOCIATION
FOR THE YEARS 20U -2012
This reprodu ction of the 2011-2012 Contract has been prepared by th e Human Resources
Deparuoent for distribution to all covered Police officer.; so that everyone will be aware of the rights
and benefits contained herein.
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FAG&
AKITQ.E 1 DURATION OF CDNI'RACT ............................................................................ 2
ARTIO.E 2 REO)GNI11ON ..................................................................................................... 3
ARTIQ.E3 EMPLOYEE RIGHTS ........................................................................................... 4
ARTIQ.E 4 SENIORITY ................................... ___________ 5
ARTICLES HOURS OF WORK ----................................................................. 6
ARTia..E6 llIDDING PROCEDURES FOR SH!Ff ASSIGNMENf ............................ 8
ARTIO.E 7 SPECIALASSIGNMENf ___ ............................ ___ ........... 9
ARTICLES LAYOFF .................................................................................................................. 10
ARTia.E9 OOMPENSATION ............................................................................................... 11
• ARTICLE 10 MERITPAY ....................... ______ ....................................... 12
ARTia..E 11 OVERTIME WORK ......................................... . 13
ARTia..E 12 CALLBAQ( ...... ____ ...................................................................... 14
ARTia..E 13 STANDBY ______ .................................. _____ 15
ARTICl.E 14 a.oTHING AILOWANCE ........................... 17
ARTICl.E 15 ANNUAL LEAVE 18
ARTICl.E 16 HOLIDAYS 20
ARTia..E 17 ADMINISTilATIVE LEAVE 21
ARTIO.E 18 FUNERAL LEAVE ............................................................................................. 23
ARTICl.E 29 PERSONAL LEAVE. ____ .......................................................... 26
ARTia.E20 SHORTTERMDISABILITY(S1D) ........................................ ___ v
ARTia.E21 WORKERS' CDMPENSATION 29 • ii
ARTia.E22
ARTICT.E23
AKfla.E24
ARTICT.E25
ARTICT.E26
ARTICT.E27
ARTICT.E28
ARTICT.E29
ARTICT.E30
ARTICT.E 31
INSURANCE ......................................................................................................... 30 •
RETIREE HEAL 1HINSURANCE ASSISTANCE ...................................... 31
PENSION I RETIREMENT PLANS .............................................................. 32
RULES AND REGULATIONS ......................................................................... 33
DUES DEDUCTION .......................................................................................... 35
ASSOOATION ACTIVITIES ........................................................................... 36
I.ETIER OF CORRECTIVE ACTION .......................................................... 37
DISQPLINARY ACTION ................................................................................. 38
GRIEVANCE PROCEDURE ............................................................................ 39
EXCLUSIVENESS OF CDNTRACT ............................................................... 41
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CONTRACT BETWEEN THE
CITY OF ENGLEWOOD
ANDTHE
ENGLEWOOD POIJCE BENEFIT ASSOCIATION
This Co ntract entered into by the City of Englewood, Colorado, and the Englewood Police
Benefit Association has as its purpose the promotion of hannonious relations between the City of
Englewood and its emplo~es, a fair and peaceful procedure for the resolution of differences; the
establishment of rates of pay and hours of work, and other conditions of employment murua1ly
agreed upon .
Except where limited by express provisions elsewhere in this Contract, nothing in d1is
Contract shall be construed to restrict, limit or impair the rit;bts, powers and authority of the City as
granted to it by constitutional provision, statute, ordinance, charter or special act, the exclusive
power, duty and right:; to;
A. Determine th,, overall mission of the Gtyas a unit of-governme nt.
B. To maintair.1 and improve the efficiency and effectiveness of City operations.
C To detennine the se rvices to be rendered, the operations to be performed, the
te<:h:-. gy to be utili,.ed, or the matters to be budgeted.
D. To detennine the overall methods, processes, means, job classifications or personnel
by which City operations are to be conducted.
E. To direct, supervise, hire, promote, transfer, assign, schedule, retain or lay-off
emplo~es.
F. To suspend, discipline, clischargc, and demote for cause, all full.time pennanent
classified emplr.J}':CS ,
G. To relieve emplo~ from duties because of lack of wotk or funds, or under
conditions where the City determines continued wotk would be inefficient or nonproductive.
a To take whatever other actions may be necessary to cany out the wishes of the
public not otherwise specified herein or limited by a collective bargaining contract.
I. To take any and all actions to cany out the mission of the City in cases of
emergency.
J. Nothing contained herein sball preclude the City from conferring with its emplo~es
for puiposes of developing policies to effectuate or implemenranyof the above enumerated rights .
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ARTIC1E I. DURATION OF OONIRACT
A. This Contract shall take effect on January 1, 2011 and shall continue in force to and
including Dece mber 31, 2012, provided that th e patties shall meet on or before May 15, 2011 to
reopen negotiations for Artic le 9, Compe nsation .
B. This Contract, or any pan of it, may be te rminated or re negotiated at any time by
mutual consent of both parties.
C If any article or sectio n of this Contract should be held invalid by operation of law or
the District Court, or if co mplian ce with or enforcement of any article or section should be
restrained by such District Coun, th e remainder of this Contract shall not be affecte d thereby and
this Conu-act shall remain in full forc e and effect, and the patties shall promptly negotiate for the
pwpose of attempting to arrive at a m•Jrually satis fa ctory replacement of such article or section.
D. Th e panies agree and undmtand that provisions re lating to emploi,ees covered by
this Contract shall in no way displace or modify present or fucure statutory or case law of the Sta!'
of Colorado.
E. The parties aclmowledge that during negotiations which resulted in this Contract had
the unlimited r.ght and opportunity to make demands and pro:-~s als with respect to any subject or
matter appropriate for negotiation discussions and that the understandings and agreements anived
at by the parties after this exercise of that right and opportunity are set forth in this Contra et .
Af(OO,E 2. RECOGNITION
U,e City recognizes the Englewood Police Benefit Association as the employee organization
certified by the City of'Englewood as the exclusive represeu!'-tive for sworn Police employees within
th e foll owing bargaining unit:
Au full-time, class ified sworn police off icers below the rank of Sergeant of
the City Police Department. (See City O,arter, Article X:V. 137:2 l'>), (c) Included:
@~wood gov org/ fi 11once/code-iptro ,hun).
Excluded: All others .
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ARTia.E 3. EMPLOYEE RIGHI'S
1. A full -time classified employee who is not a confidential emp loyee, a managerial
employee, or a supeivisor shall have the right:
A To fonn, join, support or participate in , or to refrain from formiug , joining,
supporting, or participating in any employee Ol)r,UllZ3tioo or its lawful
activities .
B. B~ collectively through their certified emp loyee representative.
C No employee shall be interfered with, restrained, coerced or discriminated
against because of the exercise of these rights nor shall the right of an
individual employee to discuss employment concerns with the Gty be
infringed upon.
2. The Oty and the Engl, .. · ,: Police Benefit Association mutually agree that a fair
and impartial investigation of officers is de emed appropriate and neccss:uy. · A written rolicy has
been developed and included in the operations manual specifically addressing the issue of
administrative and criminal investigations and employee rights. No changes will be made in this
policy without prior cons ultation and review with association representative(s) .
J\R 'l1CLE 4. SENIORI1Y
Fo r Lhe purpo ses of this Co ntract, se ni oriLy shall be determined first by length of continuous
full-ti me se ,v ice with th e City Police Depa rtrnc n'. acco rding to mnk and seco nd br length of
co ntinuous full -time service with the City Police Depaitment fro m the firs t date of hire , prov ide d
the employee success full y completed a probationary period. In cases wh ere two or more emploj<!c s
have the same hire date, the badge numbe r as iss ued by th e Department ,nail establis h p1iority or
pos ition on th e seniority list. Empl oyees shall ne>t co ntinu e to acc rue se niority while laid off, and
se ni or ity will te rminate wh en an em ployee has bee n laid off fo r a pe ,iod of twe lve (12) months or
more.
After an empl oyee success fully completes the probationary period, th eu· name shall .,p,-ar
on the se niority lis t as of the Ers t J ~r .. nf hire .
Th e se niority of an emp loyee shall terminate und er any of th e following co nditions:
• When a laid off en:.11loyee fails to giv e notice of t:1e employe e's inte nt tr, rer.,r, to work
widun seven (7) calendar ·days after the City has sent, to the employ.e 's bs•. kn own
address on file with the City, a certified letter reque sting the employee 's return to work.
• Wh en the employee gives notice but fa ils to return to work within seven (7) calendar
days afte r the afo res aid letter ha~ bee n sent to th e empl oyee.
• When th e empl oj<!e's employment with the City is te nninated for any reason.
• When an employee is on leave of obsence as prov ided under Artic le 22 , Leaves of
Abse nce (Without Pay).
• [f an employee is absent for three (3) co nsec utive regularly sc heduled working days
without noti fying the Police O,ief or immediate supe rvisor prio r to such th ree (3) da ys '
absen ce without good cause as determiner! by th e Poli ce Ot;ef.
• Failure to re tu rn to work after expiration of a formal kavc of ahsr .1ce.
• An empl oj<!e re hi red but whose abse nce fro m City :mployment was less than eightee n
( 18) months will have th eir prior acc rued seniority w:th the retirement plan restored.
• An emploj<!e rehired , liut whose alise nce from City e11ploymcnt was less than twelve
(12) mondis will ha ve their prior acc rue d seaiority res tucd wid1 regard to all other City
be nefi ts.
5
•
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• ARTIQ.E 5, HOURS OF WORK
•
•
The Police Depanme11t shall observe office and wo rking hours necessary for the efficient
tranSaction of their respective se rvices.
A. Work Week
B.
A work we ,~ is a reg ular rec urri ng period of 168 hours in the form of seve n
co nsec utive L4,hour periods . The wo rkwee k need not be the same as •he ca lendar
week Th e -,,orkweek may begin on any day of th e week and any hour , ::hr. day and
need not be the same for all employces.
Work Schedule
1. The work schedule for officers, in ciuding ro ll call and me:·! :.>e riod!, shal l
consis t of five (5) eight (8) hour work days; four (4) ten (10) hou: v.o ·i<.days;
or other work schedul e as determined by the Police O:iief.
2. Any change in an officer's bid or ass igned schedule (starting time, quitting
time, scheduled days ofQ will be made in accordance with paragraph C
except sc hedul e changes may be m.,de with out notice if th e affected officer
agrees .
ihe Gtr agree s to review with Ass oc Liti on representatives iss ue s and co nce rns regarding th e
method and possil,le c '.Tlpensation associated with sc hedule changes.
(. Cnangi;ig Wor}. Schedules
The work sc hedule rmy be changed by th e Police O:iief provid ed a minim . 1ive (5)
days advance notice is given. Work sc hedule s may be changed without adv ance
notice in th e case nf emergen cies as detennin eri by the Poli ce 01ief. When an
employee 's work ,cnedule is changed for purpom of training, special in..JUction,
etc., the supe rvis or shall make a reasonab le eff ort tc, acco mmodate rl1e employcc 's
interesrs concerning the schedul ed change.
D. Staffing
E.
'TI1e nee d for an approp,i:ue leve l of staffing is recognized by the Gty for th e
purpose of efficiency and safely. '11,e Poli ce Depa rtment wi ll address this iss ue in
Department po li cy.
Mea l Periods
Officers shall be gra nted a paid meal period of thirty (30) minutes for each eight (8)
hour work shift. Employees working a te n (10) hour wo rk shift shall be allowed a
paid fon:y-five (45) minute mea l period. An employee m.1y conduct perw nal
business during the meal period. 11,e meal period sha ll be auth orize d and con trolled
by the employce's supervisor.
F. Rest Periods
Employees shall be ~ted a paid rest period not to exceed fifteen (15) minutes
dunng approximately the f,r.;t one-half of the employee's regular work day and an
add itional fiftee n (15) minutes rest break approximately in th e seco nd one-half of the
work day. Rest pe riods shall be aut!ioriu:d an d co ntro lled by th e employee's
superviso r.
•
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• ARTia.E 6. BIDDING '.'ROCEDURES FORSHITT ASS IGNMENT
•
•
A. Se niority applicable to the se niority bid process will be dete11nined in acco rdan ce
with the tota l length of co ntinuous emp loyme nt as a Police Office r with the Gty of Englewood.
Prior Gey empl oyment in other than a Police Office r capac ity will not app ly towa rd senio rity.
Probationary employees will not be incl uded in the bid process .
Bidding fo r \X/,1tc hes and Da;~ Off
B. 11,e se nionty bid sy.;tem will be appli cab le to pe11;onne l assigned to th e Patro l
Ope rations Divis ion only, and will not be autho ri1.cd in an y other burea u or special assignment.
Th e Patrol Operations Division co mmam.l, .-will develop and pos t a sc hed,J e prior to each
year b ra twch·e-moml: period.
The bid process will begin after October I of each yea r and will be co mpleted by
ove mber 30 of eac h year.
There will be a to~,l of fi ve (5) non-bi ddab le pos itio ns which shall co nsist of two (2) non-
biddable pos itions on Watch I and tl1rce (3) non-bidcL1 bl e pos itions on Watch II , provided that any
new position(s) add ed to the Patrol Operati 011S Division after January I, 1997, shall be non-biddable
positions, up to a maximum of nine (9) non-biddable pos itio ns in the division. The bidding process
will begin with the most senior Po li ce Offi ce r bidding th e pos iti ons of th eir choice. In the
des cending order of se niority, eac h remaining Poli ce Offi cer will have choice of the remaining
biddable pos iti ons. All specia lized positions such as c1ime prevention officer, traffic officer, etc. will
not be open to bid. The specialized ass ignments along with any no-bid pos iti ons on a watch, will be
in addition to the biddabl e position on each watch. Officers ,rn y request non-b iddable positions
and an attempt will be made to accommod.1te th em, but such positions will be assigned at the
disc retion of the division co mmwd er. If an employee fails to submit a bid in acco rdance with the
bidding procedure, th e emp loyee will re linquish tl1 e oppo rtunity to bid by se ni ority, and will be
ass igned at th e discretion of the Patrol Opera tio11S Divis ion co m,rnnJ er.
An empl oyee in an oth er assig1111ic nt, who is reass ign ed to the Pa tro l Opcra tio1,s Divisio n
will occ upy the pos it.ion vaca ted by th e emplo)"e the y arc replac ing. lf otl1 er pos itions arc available,
tl1 e empl oyee may request assign mem to such positions, but m1y only be assigned at th e di.,,c,~t.i n
of th e Patrol Opcr.,tions Division co m11.111der. "l11c office r will tl,en br allowed LO bid at the next
bid process.
It is furth er m1d emoo :l th,,t shou ld " sc hedul e rl1.111 gc for unfore see n emc11;cncy circ umstan ces
aris e, off icc11; may be ,issigncd by tl,e P.,trol Ope,.,t; ns Divisi n co m,rnnder f mm one shift to the
oth er to handle whateve r e111c11;cncy situat.i II exis 1, du,ing the d111'1tio n of th e eme rge ncy .
8
/\RTIO..E 7. SPEQALAS SIGNMENf
The De partment will maintain a written process for selection and se rvice including
performance of employees for special ass ignments in the Police Ope rations Manual.
11te :'~lice Ch ief will co nsu lt with the Association regarding any future changes to 1he
se lection process.
•
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• ARTIQ..E 8. LArOFF
•
•
Wh ene ve r there is lack )f worl~ lack of funds , or under co nditions where the Gey
determin es continued work would be inefficient or non-productive the appo inting auth ority shall
designate the positions in which the layoff is to be made .
The order of layoff sha ll be determined by th e Gey Manager on the basis of the quality and
length of se rvice provided by the emp loyees in the affected a:eas. Quality of work will include the
employe e's ~,ta! employment record. This record incluus annual performan ce evaluations,
comme ndations, disciplinary actions, education, traini ng, etc. Any emp loyees who have not yet
achieved permanent or reguhr starus or who hav e less than twelve (12) months of full-time
employme nt with the Gey sbalJ. be laid off first, regardless of performance . Permanent emp loyees
who are laid off have the right to be reem pl oyed as a police officer, in inverse order of layoff,
provided that such recall OCCtL"S within eighteen {18) months of layoff aod the emplo}l'~ continues
to meet the qualifications for that position. I.aid off employees will stay on the recall list for
eighteen {18) months. In the event the quality and length of service are equal, se niority shall prevail
The recall list shall terminate after eighteen {18) months . U financial conditic'lS warraoc and at the
discretion of the Police Otief, ao employee, recalled ·from layoff to a clas sification lower than that
held at the time of the layoff, may be moved up to th e highest classification previously held at an
accelerated pace.
Employees shall not co ntinue to accrue service credit, in ch,diog seniority, or be eligible for
any Gty benefits durin g layoff. In th e event of a layoff, affected emp loyees will be given as much
advan ce notice as pos sible .
10
Alt:CIO .. E 9. CDMPENSA'TTON
111rough Dece mber 31, 2008 10, th e rate sc hedule is as shown be low .
Po lice Office r V
Police Office r IV
Police Officer III
Police Office r II
Po li ce Officer I
Regular Straight
Time Hourl y Ra te
$23.92
$2 5.44
$27.99
$3 0.7 8
$33.85
B. 1l1e sc hedule in "A " above will be adjusted on January 1, 20 11to refle ct the 20 11 "market
median" as determined by the 2010 Salary Survey. The "marl<et median " will be based upon th e
2011 median wage of either th~ top rate for th e hi ghest ranlcing poli :e officer or maximum of the
salary range for top ranking police officer (if the jurisdiction uses ranges vs . a flat rate) at: Arvada,
Aurora, Boulder, Conunen:e City, Denve r, Gre enwood Village, Lal<ewood, Littleton, Longmont a.i• I
Thornton. 11,e survey will be co nducted in the 4•h quarter of 2010 by th e Human Resoun:es
Depa rtment, with the concurrence of the EPBA The City and the EPBA will meet by November 1,
2010 to app11>ve the surv ey and fin alize the revis ed salary tab le fo r 20 11 .
•
C 11,e EPBA and th e City agree to mee t on or befo ,~ Mty 15, 20 11 to disc uss the finan cial •
implication s of the 2012 salary sc hed ul e as set fo ,th in "D" be low. If the 201 2 salary sc hedule is not
modified throug h this negotiating process , th en the provisions set forth in par.igraph "D" be low
shall app l;·
D, 'Ihe sched ule in "A• above will be furth er adjuste d on Jammry 1, 2012 to reflec t the 201 2
"market median " as determined by the 2011 SalarySu rvey. "lne 'market median " wi ll be based
upon the 2012 median wage of either the top rate for th e highest ranking po lice offi ce r or maximum
of th e salary range for top ranking po lice officer {if di e ju risd iction uses ranges vs. a flat rate) a~
Arvada, Aurora, Boulder, Co 1mnen:e Ory, Denver, Greenwood Village , Lakewood, Llttleton,
Longmont and 'fl1omton. 'lne survey will be cond ucted in the 4•h quarter of 2011 by the Human
Resources Department, wid1 th e co ncurre nce of the EPBA The Ory and the EPBA will meet by
Novembe r 1, 2011 to ap prove th e survey and fiml ize the revised salart table fo r 20 12.
Cas s Increase
'Ihe wage in crease pro vided for Police Officer 4d1 Oass dll'Ough 1st Oas s shal l not be
co nsidered auto matic, but rather based upon me1ito ri ous se1v ice . Said class inc reas e may be granted
or den.ied to an y individual Poli ce Offi cer po n recommendation of the Pol ice Oue f and with the
approval of the City Manager or dcs ig,,•e 1po n writte n notice to such individual Police Offi ce r. The
date in which the class incre ase is ap provcJ shall detennine th e new class anniversary date .
11 •
• ARTIQ.E 10. MERIT PAY
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•
A. Ea ch Police Office r I shall be eligible for merit pay in an amoun t determined by the
Police Ouef, up to a total of $1000 .
B. Such merit pay shall be awarded in th e exercise of the Ouef's discretion, based upon
specific written obj ective and subj ective perfonnance criteria deve loped by th e Ouef
and made available to employees .
C Eligibl~ employees who be li eve they meet the cri teria fo r such an award shall sub n:tt
applicauons r.o the :Merit Pay Review Committee on or befo re thitty (30) days prior
to the employee's employme nt annivemry date . The Committee shall make a
recommendation to the Oiief regarding the amount of the merit pay, if any, r.o be
awarded to the employe e. The amount recommended shall not exceed the amount
set fonh in Paragraph A, above. The Ouef shall promptly consider and rnake a
detennination as r.o eac~. such recommendation.
12
AR17Q.E l l. OVERTIME WORK
/,. Emplo)'CCS cov~n'!d by this Contract shaU be comF~nsatcd at time and one•half (1
112) the employee's .egu lar hourly rate ot pay for all assigned hours worked over and
above their regu lar DALLY work schedu le.
B. Overtime shall not be pyramided, compounded or paid twice for the sa me hours
worked.
C 111c Qty retains the rig ht to ass ign ovenime wo rk to any employee qua lified to
perform the 'POrk.
D. Overtime available during a given watc h shall be offered or. a voluntary basis to
uniformed officers working during the precedin g or succeeding watc h, as determined
by the watch supervisor, in order of seniority. 1f no office r accepts, the least se nior
offi cer may be required to work the ove nime, an accommodation may be authorized,
or the Qty may, at its discretion, aU any officer in to work th e overtime.
E. Employees who wNk ove:time, call back, and/or standby Lours may, in lieu of pay,
take co mpensatory tirre off upon mutu al agree ment betwee n the employee and the
emp lo)'!e's superviso r. If there is no mutual agreement, the emp loyee shall be paid.
Members of the balJi'lining unit 1rny accrue a maximum of eighty (80) hours of
co mpensatory time to be utilized in acco rdance with Qty of Englewood Policy H 46
(Compensatory Tune). Co mµensa to ry time is to be co mpe nsated at the rate of one
and one-half ho urs of time off for eac h one hour of overtime , call back, or stand by
worked in excess of the d,ily scheduled work shift
F. Employees required to attend firearms qualification on their off.duty time will be
guaranteed two (2) hours overtime pay.
13
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• ARTia.E 12. CALL BACX
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A An employee on off-duty starus who is called back to duty sball be credited with a
minimum of two (2) hours of pay at the rate of one and one-half (1 1/2) the
employee's regular hourly wage rate.
B. An emp lo}"e called back to work dwing the first two (2) hours prior to the start of
their regular shift shall be paid at th e overtime rate for all hours actually worked up
to the staning time of their regular shift.
C Should any employee be required to testify befoic any court or divisional
administrative hearing as a result of his/her official duties with the Oty, the time
spent by such employee in providing such testimony shall be considered to be work
time. If such appearance for testimony is at a time when the employee would
ctberwise br :f duty, the employee shall be paid as provided under Section A and B
above. Th e c.nployee shall pay to the Gey all witness fees, and other compensation
paid to the employee in conjunction with so testifying excluding mileage fees. An
employee who is called for wimess -d~t'i sball present to their supervisor the original
summons or subpoena from the court or at the co nclusion of such duty, sball
provide a signed statement from the clerk of the co urt, or other evidence indicating
the amount of time his/her person was required .
D. When an employee is subpoenaed a wimess in private litigation to testify, not in
his/her official capacity but as an individual, the time absent by reasons thereof sball
be taken as any accrued leave or leave without pay, if all acc rued leave is exbaUStl:d
14
ARTTO..E 13. STANDBY
Employees ass igned 10 standby duty shall be credited with two and one-half (2 ½) hours of
pay at the overtime rate of pay for each twenty-four (24) hour period, during which they are on
standby. Emplo;ees assigned 10 sta ndby for less than a twenty-four (24) hour con tinuous period
shall be cre dited with one (f) hour of pay at th e overtime rate for eac h such assignment.
15
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• ARTIO.E 14. 0.OTHING ALLOWANa:
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A The Gty shall fum i,h, or reimburse the cost of unifonns, including leather gear,
insignias, sho~s and clothing, required while on duty, and shall pay all costs of maintenance, repair
and cleaning thereof, provided that reimb urn emcnt of such costs shall not be required if approval of
the Police Otief is not obtained in advance. All cmplo)'t!es assigned to non-uniform positions for a
period of thirty (30} days or more and not required to be in uniform during work, shall receive a
monthly clothing allomnce of $100. 'Ibis allowance will be payable in a $1200. lump sum on
January I of each year but shall be prorated for emplo)'t!es beginning and terminating employment
or the assignment to a non-uniform position during the )'t!ar. The emplo)'t!e shall be responsible for
all lost or sto len items identified above, or dan,age to the same , as a !"..suit of 1HE EMPLOYEE'S
negligence or deliberate act.
B. The Gcywill provide on a replacement basis a high quality bullet proof vest (flack
jacket). Replacement shall be made once every five (5) years, or at such earlier time as the uty is
notified of any event or condition rendering such a vest unsafe for its intended purpose. In the
evem of specialized or customized vests, the Gty will pay the same dollar amount for the City issued
and authorized vest with the emplo)'t!C paying the differene< :Ii cost.
16
ARTICLE 15. ANNUAL LEAVE
Employees sha ll earn an nual bve at the fo ll owi ng rates.
Length
~
0-4 years
5-9 years
10-19 ye m,
20 and above
1he earning limits for annual leave sha ll be as foll ows:
l&ngt!J...cl.Sro,~
0-4 yea,s
5-9 years
10-19 yem,
20 and above
Hourn
~
96
120
160
170
.l::fu.!fil
192
240
3 0
360
A. Annual leave shall not be granted to any employee until after co;,,p letinn of six (6)
•
monch s co nsecutive service with the Oty. •
B. 'TI1 e sc hed ule fo r us e of annua l leave shall be deten'1ined by the needs of the
depa 1tmcnt. Annu,.i leave shall be ta ken at a time co nveni ent to and ai:,provcd by cl1e Police d1 icf.
(Sec Oty of Eng lewood Admini stmtiv e Po li cy 30, "Annual Leave", for fuither details.)
Annual Leave Pal!
'Th e rate of ac:mal leave pay shall be the emplo yee's regular straight time hourly rate of pay
for th e employee's regular Job. Annual leave shall be Jl!owecl on ly to cl1e total hourly amount
accumu lated durin g cl1e pay period in which th e leave is taken.
Work Du1i ng Annual Leave
If after the em ployee has begun their ann ual leave and th e Oty requires the emp loyee to
work during the sc her!uled annua l leave period, the emp loyee shall be co mpensated as fo ll ows:
A. The mployee shall be paid fora ll h0urn worked at the oveitime r.ite .
B. "lne emplo)'t'e shall not !.,e charged wicl1 an nual leave for the number of hours
worked.
17
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There shall be a one-week minimum on use of annual leave rim<, unl ess otherwis e
authorized by the Po lice O,ief or his /her des ignated representative. (Ex ceptio n: II all pmooal
leave has bee n exhausted and the emp lo)"!e is ill or injured, annual !eave roay be substituted for
per.;o nal leave, and will serve as the elimination shift in orde r to access Shon Te rm Disability. In
this instan ce the empl oyee must notify his /her supervisor one hour prior 10 the st.in of his/her
shift.}
1l1e maximum use of annual leave shall be no greater than the amount accumwated by the
employee dwing th e pay period in which the leave is take n, ancl. in no event shall the annual leave
exceed four ( 4/ consec utive weeks unless otherwise authoriz.ed by the Police Oiief.
Annual Leave Pay Upon Separation
Any emplo yee who is se parated from the serv ica of the City, i.e., retirement, tennination (if
emp loyee has completed six (6) months of continuous service with the Citn, or la)'Off, shall be
compensated for the unus ed annual leave time r.ccurnulated at the rim< of separation at the
emp loyee's regular hourly wage rate . Annual leave is not to be used to exteud an employee's date of
se paration .
• !lidding for Annual Leav e
•
Each officer will bid one annual leave, by seniority, fo r th e year's period, Jan uary 1 th ro ugh
Decembe r 31. Additional annual leave periods will be granted, on " first requested basis, only after
all se niority-bid annu.il leaves have been scheduled.
·n,e bidding process for annual leave will take place in November as sc hed uled by the
Unifom1 Patrol Bu rea u commander after co mpleti on of all bidding fo r watch es and days off.
Annual leaves are expected lO be scli ecl uled in good faith by eac h emp loyee and shall specify
the exact dates desired.
Annual Ir.we will be administe red ai th e dis cretio n of the Police O ,ief or .Jes ignee fo r
pe r.;onncl as signed to any otl1er Bureau(,) .
18
ARTIO..E 16. HOLIDAYS
A. Officer.; assigned to th e Uni fo nn Patro l Bureau shall be ::cheduled for one hundred
(100) hour.; of holiday time with pay at the discretion of the Police Ouef , >r designee.
Ho lid ays will be bid after all annual leave has bee n bid by se niority, with annual leave tal1ing
precedent ove r holidays. 'The bid time fo r holidays is the same time as ann, ral leave according to the
bid schedule , except that any ho lidays not sc heduled or used by Aug. 1St 1 of that yea r may be
ass igned .
U: Offi cers ass ign ed to the Investigative Se rvices Bureau will be granted ninety-six (96)
hour.; of tune off on th e regularly observed Gty holidays. If a holiday foils on one of their re gularly
sched uled days off, thr · -uployees will be given an alternate day off. These officer.; may also be
gmnte d a "floa ting ho, / option. They may be allowed to exc hange any of th e be low listed
ho:idays fo r any other day in the ~ he/ she is normally sc heduled to wo rk Scheduling will be
made with the approval of the Police Oucf or designee .
Presidents' Day
Veterans Day
Friday after Thanksgiving
Martin Luther King Day
Labor Day
Memorial Dav
Ouistmas E~c
New Year's Eve
•
C If after th e emplo)"e has begun their holiday and the City requires the cmplo)"e to •
work durin g the sc hedul ed holiday period, the employee shall be comperuated as follows:
1. The employee shall be paid for all hour.; worked at the ove rti me rate.
2. The employee shall not be chrui1ed with holiday time for the number of
hour.;worked
D . Upon mutual agreement of the employee and th e Police O,icf or
designee, a maximum of fifty (50) hour.; of holiday time may be cas hed out for pay, in lieu of time
off. At the emp loyee 's ,Jption, ten (10) hour.; of holiday shall be guaranteed to be cashed out for
employees working ten (10) hour shifts and eight (8) hour.; of holiday time shall be guaranteed to
be cashed out for pay, in lieu of time off, for employees working eight (8) hour shifts. The rate of
pay shall be at the empl oyee 's regular hourly wa ge.
E. When a new officer is hired, he/ she receives an initial prorated holiday leave
ba lan ce, When an officer terminates before the end of th.e year, holic 'eave cas h out wi ll be
prorated. If a current offic er does not use all of his /her holid ay leav e by L ,ce mbe r 31 " of a give n
year, the unused portion will be forfeited.
F. Holiday leave will be administered at the discre ti on of th e Po~ce Oiief
or designee for per.;oanel assigned to any other Bureau(s).
19 •
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ARTia.E 17. ADMINISTRATIVE LEAVE
Administrative leave with pl)' m:>y lY. granted an emplo}"e at the discretion of the Police
Oucf or designee. This leave is used when circumstances require in the best interests of the Gty
and/ or employee that the emplo;"'e should temporarily be relieved from duty .
20
ARTICLE ! . PUNERALLEAVE
1l1e ful!CC Chief shall 1;rant leave with pay to an employe e ID atte nd th e funeral of a n.e mbcr
of the employee's family. The number of days granted shall be governed by th e circ umstances of
the case, but in no event shall they exceed seven (7) calendar days . Fo r the purpose of this sectio n,
"emp loyee's fa mil y'' shall ITll .an th e employee's spouse , or the chilclren , grand chil dren, parents,
gra ndparents, brothell •~·~ ,,stc ll of the emp loyee or of the empl oyee's spo use.
2 1
•
•
•
• ARTICJ..E 19. PERS ONAL LEAVE
•
•
AU employee s covered by this Co ntract on an eight (8) ho ur wo rk day shall be gram!d 48
pmonal leave hours with pay and th ose on a te n (1 0) hour wo rk day shall be grante d 50 pe rso nal
leave hours wi th pay whi ch an employee is entitled to ll!e fo r the fo llowing purpo ses :
A Employee's own illness/in jury
B. llln ess/inj ul}'of employe e's fa mily
C. To atte nd to persona l busin ess
Fo r any employee wh o ls'\S not us ed th e 48 or 50 pe ,~o nal leave houn; ending Octo be r 31 of
eac h )'l!ar or any po nio n thereo f, the Gey will com pe nsate said employee for the unused time at the
emplo y.!e 's wage rate to be paid during tl1e month of Nove mber of that )'l!ar. Per.;onal leave time
shall not exceed th e 48 or 50 hour.; as de signated above nor shall it be accumulate d or earned over
fro m one year to th e next. Pers onal leave shall be sc heduled and administered und er the direction
of th e Police Ouef for pers ona l busin ess. In th e event of illnes s/injury in which personal leave is
requested , the employee shall not ify th eir superviso r or oth er pers on des ignated by the supervisor at
least on e (1) hour pri .1r to their schedu led reporting time .
. Howeve r, fo r the duration of th e 2011 -20 12 co ller ~ve barga ining agre ement, if an employee
uses the entirety of th e 48 or 50 hours ye arly perso nal leave balance prior to Oc tober 31, 2011 or
October 31, 2012, the em pl oye e shall be credited eight (8) or ten (1 0) houn; of compensatOI}' time
each year the balance is exhausted to be utilized in accordance with Gey of Englewood Policy# 46
(Com pensato ry Tune).
Pers on:tl leave shall be pro rated for empl oye es beginning and tennin ating employment with
th e Gey duri ng tl1e Nove mber I -October 31 time pe riod .
AR'IT CLE 20. SHORT 'TERM DISABTI.J1Y (SID}
A l&.lini.ti2o
Upon co mpletion of 90 days of se rvice , S'ID leave is granted 1or non-se rvice connected
injuries (except as described below in section D.,2.,b.) or illnesses of an emp loyee which prevents
the employee from perfonning his/her duti es as a Oty employee .
ll. ~
11,e Oty agrees to provide STD leave with pay for emp loyees absent as a result of
illness/ injury as foll ows:
91 day;-4 years
5-9 years
i0+years
347 hours
520 hours
693 hours
C. Aillunu 1ation and Restoration ·
STD leave shall not be accumulative except that on January 1 of each year, the Gey shall
resto re 100% of the number of hours previously used by an employee as follows:
91 day;-4 years
5.9 years
10+ years
up to a maximum of 174 hours
up to a maximum of 260 hours
up to a maximum of 347 hours
Such restoration shall continue each year until such time as the empl oyee acc rues the
maximum number of hours for which he or she is eligible under Article 24.B.
D. l!ti!iwion
1. Upon comp letion of 90 days of service, authorization for STD leave with pay
shall only be ,ranted after the first shift of disability. The first shift of disability will be paid with the
employee's accumulated leave time in the fo llowing order. personal leave,. annual leave, holiday
leave . After all accrued leaves have been exhausted, the first shift of disability will be leave with out
pay.
2. Authorization for STD shall only be granted for the following reasons:
a. Pers onal illness or injury not serv ice connecte d, in cluding matern ity
related disa bility.
b. Service connected injury or illness only after th e ninety day;
described in Article '5, Workers' Compensation, has been exhausted
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F. &porting of SID
The emplo,.ee or a member of the employee's househ old shall notify th e empl oyee 's
supervisor at least one (1) hour prior to the employee 's sc heduled reponing titre. No SID le ~ve will
be granted to an employe e who fails to notify th eir superv isor prior to the beginning of the
em ployee 's wo rk schedule unless circumstan ces bc)Ond the co ntrol of the emp loyee would not
permit.
G. .Y~~
If absence from work is three (3) days or more , a medical re lease must r e provided to the
employee's supe!'·isor, who will forward it to Human Resources for poss ible Family and Medical
Leave qualification.
If the Police Otief requires a phys ician's statement of disability in addition to the one
mentioned above, the Gty shall bear reaso nab le and necess ary coses required to obtain such
physician 's statemen~
H Abuse of SID
An employee who makes a fals e claim for SID leave shall be subject to disciplinary action.
/\R'TTO..E 21. WORKERS' OOMPENSATION
A. For any on-the-job injury which causes any employee to be absent from work as a
res ult of such injury, the Oty shall pay to such emp loyee his/her full wages fro m the first day of
his/her absence from work up to and including the 90th calendar day of such absence , less whateve r
sums received by the em ployee as dis ability wages under workers' compe nsation. After exhaustion
of th e nin ety (90) days if the em ployee is still disable d, he/ she can utilize leave under the pl'Ovisions
of Atticle 24. The Oty reserves the right to require any employee on injury or disability leave Lo
submit to an examimcion(s) by City-appointe d phys ician(s) at the City's expens e or un der th e
provision of workers' co mpensation or the retireme nt/pension provisions as provided under State
Statute.
B. All injuries that occur during working hours shall be reported to the employee's
supervisor within 24 hours of the injury or before the em ployee leaves their department of
employment unless circumstances beyond the co ntrol of th e employee would not permit.
C During the te,m of this Agreement, th e City shall pay one-half (1 /2) of the ·stare-
mandatc d contnbution for death and disab ili ty purs uant to§ 31-3 1-8 11(4), CR.S., for officers hirvl
afte r January I, 1997.
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• ARTia..E 22. INSURANCE
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A MEDICAL
Th e Gty will pay ninety percent (90%) of th e premium cost for "e mployee onlf
coverage, eighty-five percent (85%) of the premium cos t for "e mployee plus one" co verage
and eighty percent {80%) of "familf co verage for th e medical in suran ce plm des ignated as
the basic City plan. Employees will pay 10%, 15% or 20% of che premium cost.
If the Gtyoffcr.. an y optional medical insurance plan{s), the employee will pay th e difference
between the Gty's contribution desc ri bed above and the premiwn cos t of th e optional plan
chose n.
B. DENTAL
The City will pay ninety percent (90%) of the premium co st for "employee onlf
coverage, eighty-five percent (85%) of the premium cost for "emp loyee plus one" coverage
and eighty percent (80%) of "familf coverage for dental insurance . Emp loyees will pay
10%, 15% or 20% of the premium cost
C LIFE
Term life insurance will be provided by the Gty fo r emp loyees covered by this
Contract in an amount equal to one year's salaty as specified in Anic le 9 .A or B,
Compensatio n, whi chever applies, not to exceed $50,000.
D. Any dispute co ncerning the interpretation or •PF licatio n of I: ~nefits provided under
th e health or dental plans shall be subj ec t to the plan appeal P" .:ess . It is express ly
understood that this article is a non•grievab lc item under this Contr.ir · •.
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ART! O.E 23 . RETIREE HEAL TH INSURANCE ASSISTANCE
It is understood and agreed by both panic, that any referral 10 health ins uran ce for retirees
or future retirees is not 10 be construed as a pan of this ContrncL. The Oty agrees to pay the re tL •
$75.00 per month for emp loyees who retired on or before December 31, 19H ; and SHXl .00 per
month for employees wbo retire on or after January 1, 1995.
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ARTIOE 24 . PENS ION/RETIREMENT PLANS
EPBA members are enrolled in the ICMA-RC 401(a} Mon ey Purchase Plan. The Gty
contribures 10% of his/her base wages into the plan and th e employee contributes 10% of his/her
base wages into the plan.
The plan document for the Gey of Englewood IQ,!!, Retiitment Corporation 40l(a}
Money Purchase Plan is availab le fo r inspe ction in the Depa1unent of Finance and Administrative
Services .
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J\R'TI Q.E 25. RULES AND REGULATIONS
A. Except as limi te d br the express temis of this Co ntract, th e City remins the
right to promulgate reasonable rules, regu lations, po licies , procedures and directives , Said rule$,
regulations, policies , and procedu res and di rectives which arc an alleged violation of this Contract
shall be su bj ect to the giievance procedure.
B. 1he Oty agrees to meet nnd co nfer ii, n timely manner with cl1e Association
co nce rning the formulati on of changes ot rules and regulations, po licies , procedures and direct iv es .
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• ARTIQ.E 26. DUES DEDUCTION
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A. "fne Otv agrees to deduct the Assoc iation tlucs once each pay period from the pay of
those empioyees who L'lclividually request in writing that such deductions be made , subject to the
garnishment ~,ws c.f the State df Colorado . The amounts to be deducted shall be ccnified to th e
City Direcr.or of Human Resources by the Treasurer of the Association, and the aggregate
deductions of all emp!.oyees shall be remined together with an itemized statement to the Treasure r
by the !5th of th e succeeding month, after such ded uctions are made . The authorizatio n sha ll be
revocable during the term of th e Contract, upon a thirty (30) day wrinen noti ce by the emp loyee to
the City Finan ce and Ac!ministrative Services Directr,r.
B. If no wages are paid an authorized emplo)'!e on the L1Sl pay period of a giv,,o pay
period, dedu~tion for chat pay period will be made fnJm any wages which may be paid to hirr. 'h~r
on the next suc,eeding final monthly Gty pay period. It is ex pressly undmtood that l e Oty
assumes no liability and shall not be liable for the collection or payment to the Association of any
dues during any time that an employee is not ae!'.ially "'orking for the City and accually on the
payro ll of the City. In the event of error on the chechoff list, the Gey will not be responsib le to
make adjustments, until notified by the Treasurer of the Association.
C The Associatio~ shall indemnify and hold the City harmless against any and all
claims, suits, orders, or judgments brought or issued against the City as a re5ult of any action taken
or not taken by the City under the provision of this Article .
D. Oiange s in the dues amount to be deducted shall be limited to two (2) changes each
year, and pro vide d a thirty (30) day wrinen notice is provided the City Directo r of Human
Resources.
E. Should the change in the deduction amount or method require a comp uter
programming change, the Association shall be responsib le f r that cos t of s uch change or changes,
at $30 per hour with a four (4) hours maximum. Payment f m the Association shall be made to the
City Director of Hunian Resources within ten (10) days of receipt of billing .
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ARTIQE 27. ASSOOATION ACITV!'11ES
TI1e City agrees that during working hours on the City premises and without loss of pay,
As sociation representatives may be aUowed ro: attend Association-managemer,t meetings; attend
negotiation sessions; post Association notices on City designated buUetin boards , solic it Association
memberships during employee's non-woii< time; and represent employees ou grievances snd
:liscip.
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:r.aiy matters provided the work load pennits as detennined by the Police Oiief or des ignated repres,,ntative and requires no overtime pay. ·
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AR1TCT.E28 . LEITER OP CORRECT1VE ACITON
A Examples of reasons that may result in an oral or written corrective actio n are listed
under Gty of Englewood Administrative Policy Manual, Policy# 25 , "Corrective and Disciplinary
Action ", and the Englewood Police Department Operation Manual, Sections 3.1 , "Code of GJnduct" and 31, "Discipline•.
B. Th e emplo)"e shall have the opporrunity to submit written comments in respons e to
anywritten corrective action which is to be included in th e emplo)"e's official personnel file.
C The emplo)"e reains the right to request an administrative re view of any written
corrective action which is to be included in the employee's official personnel file. The Police Oiief
shall determine this administrative review procedure. A represe native of the EPBA may be
included in this administrative review process at the emplo,-ee's request. Written findings of this
administrative review shall be placed in the employee's official personnel file .
D. This Aiticle shall not be grievab le under this Contract
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ARTIO..F.29. DISQPLWARY ACTION
Disciplinary actions are tho se personnel actions administered against an employee for an
offensive act or poor job perfonnance, which actions adversely affe ct the curre nt pay, current status,
or te nure of the emp loyee .
1. Disc iplinary action pe nalties incl ude suspens ion, dem ot ion, and disc harge of an
employe e.
2. Di sc iplinary action may be administered co ncurrently with corrective actions .
3. Reasons for disciplinary action are defined under Gty of Englewood Administrative
Policy Manual, Policy # 25, "Corrective and Disciplinary Action" and the Police
Operations Manual : 3.1, "Code of Conduct" and 31, "Discipline".
AJ.1 employee shall be allowed at his/her dis cre tion one (1) As soc iation representative to be
prese nt durin g predisciplinary meetings . 1his provis io n shall apply only when an employee des ires
the assis tance of an As sociation representative and or,1, -ben the employee believe s that disc iplin.11y
actio n as defin ed above maybe taken against the c mi ◄"t•
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ARTIQ..E 30. GRIEVANCE PROCEDURE
A grievance is defined as an alleged violation concerning the interpretation or application of
a specific provision of this Con=. The employee and the Association s :iall be requiicd to follow
the procedure as set out below.
If the emplo~ Association is unable to settle the grievance or dispute or.ally and informally
through his/her immediatt supervisor within seven (7) calendar days of the date of the occurn:nce
of the grievance, or the emplo~e 's knowledge of it, the emplo~e may with.in the succeeding seven
(7) calendar days file a written grievance with his/her supervisor. The supervisor shall attempt to
resolve the matter and sball respond in writing to the employee within seven (7) calendar days. An
Association or general grievance shall be presented directly by the Presidcm of EPBA or his
designee to the Police Cliief.
If the grievance still remains unresolved, it sball be presemed by the employee to the Police
Oiirl in writing within seven (7) calendar days following receipt of 'the supervisor's response. The
Police Otief sball 1-cspond in writing within seven (7) calendar days.
If the grievanc.: still remains unresolved, it sball be prescmed l,y the emploJ,tt to the Police
Chief in writing within seven (7) calendar days following receipt of the Police Chiefs response. The
Police Otief sball respond in writing within seven (7) calendar days .
If the grievance still remains unresolved, it sball be presented by the emplo~e to the City
Manager in writing within seven (7) calendar days following receipt of the Police Chief response .
The City .Mamgcr or his/her designated repre sentative sball respond in writing within fourteen (14)
calendar days .
If the grievance is still unresolved, the employee within fowtcen (14) calendar days after the
rep!, of the Gty Manager or his/her de signated representative, may by-written noti ·, reque st :he
matter Le beard by an arbitrator. If within five days of the request for arbitration the Associatic u
and the Gty cannot mutually agr ' on an impartial arbitrator, a request will be filed with the
American Arb itration Associatio or a panel of seven arbitrators to be sent to the parties . The
arbitrator shall be selected by a method of alternative striking of names from the panel, with the first
strike detennined by a coin flip . The final name left on the panel shall be the arbitrator. The
arbitrato r sball be requested to issue a decision within thiity (30) days after conclu1ion of testimony
and argument.
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Each party shall be • ·s1 :ible for compensation to its own representatives and witnes ses. •
The fees of the atbitrato1 ' · "' shared equally by the Associatio n and the City. If either party
desires a verbatim record , .. • • roceeclings, it may cause such a record to be made, provided it
pays [or th o record and maio.JS ""'!'ll'S availa ble to the arbitrator. If the other party wishes to have a
copy of the :ranscript, it sh.ill rhare equally all costs of the transcript.
Fail ure by an cmplaj"l' ; r the Associatio n to comply with any time \imitation shall co nstitute
a settlement of the grievan ce. Should the employe r not respond within the prescribed time, th e
gdevance will automatically pro.::c d to the next step. Ar. the employee's option, th e employer may
be allowed additional time to respond .
t,urhorkv of Amitrator
The atbicrator shall have no power to add to or subtract from or change the terms of this
Contract. 'Uic wtten decision of the arbitrator shall be final and binding upon the partie s. The
arbitrator sh all limit his/her decisio n smctly to the grieva.~ce submitted which has bee n properly
processe d through the grievance procedure outlined .
F.mcessin~ Grievance During WnrJsing Hours
Grievances may be investigated and processed by the employee nd one (1) on-duty
Association rep resentative at the employee's request during working hour.a within reasonable time •
limits without loss of pay provided notice is given and the wo rk load pennits ,
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• ARTia.E 31. EXOJJSIVENESS OF OONfRACT
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Th e Gty and the Association agree that th e tenTlS and provis ions herein contained constitute
the entire Contract between the panies and supersede all previous co mmunications, representatives
or agreements, either ve rbal or written, betwee n the panies w;th respect tO th e subject matter herein.
The Gty and the Association agree that all negotiab le items have been dis cussed during the
negotiations leading tO this Contract and, therefore, agree that negotiations will not be reopened on
any item during the life of this Omtract except by mutual agreement of the partie s.
IN WITNESS WHEREOF, the panies have caused this Contract to be signea by their
respective representatives, and their signatures placed there on, on this __ clay of Jun e, 2010 at
Englewoo d, Colorado .
QTY OF ENGLEWOOD
ATTEST:
GtyOeik
City Manager
ENGLEWOOD POUCE BENEFI T
A5SOOATION
Acel Rowley, Pres ident
• COUNCIL COMMUNICATION
Dat e: Agenda Item : Subject :
Jun e 21, 20 10 11 C iii Resolution of suppo rt to th e Englewoo d M cl ell an
Rese rv oir Founda tion for an am endm ent l o EMRF
lea se w it h TT of De.nver, Inc.
Initi ated By: I Staff Source:
En glewoo d M cl ell an Reserv oir Founda ti on M ichael Flah erty, EMRF Director
COUNCI L GOAL AND PREVIOUS COUNCI L ACTION
In 1999 , Ci ty Co un ci l authoriz ed th e crea tion of the Englewood M cl ell an Reserv oi r Found ati on
(EMRF .) O n Dece mber 17, 2007 , Co un ci l supp ort ed EM RF in th e sale of appr ox im ately 11 ac res of
PA 85 lo RT D fo r $3.2 mi lli on. During an Exec utive Sessi on of Jun e 2, 2008, Ci ty Coun ci l reviewed
th e term s of a Lener of Int ent fr om TT of Den ver to leas e app roximately 12.79 ac res of Plannin g
Area 84 (PA 84), and instru cted EM RF to p roce ed wi th lease nego tia tions. City Council approve d a
lease ag ree ment wi th TT of Denver on O ctober 19, 2009 . Durin g an Executive Se ssion of Jun e 7.
20 10, EMRF st aff pr ese nt ed th e propose d amend ment fo rm to City Coun cil.
" RECOMMENDED ACTION
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EMRF reco mm end s Counci l approva l of th e re sol ution supp ort ing an amendm ent to th e leas e
agreement betw een EM RF an d TT of Denver.
BACKGROUND
O n October 19, 2009, Ci ty Co unci l passe d a reso lu tion sup portin g th e lease of EM RF properly lo
TT of Denver, d.b.a, lnfiniti of Uttl ~ton. Un de r th e terms of th e leas e agreement, rent al rates we re
es tablis hed fo r a JO-yea r term , fo ll ow in g a • due di li gence " pp: iod. Pri or lo th e nd of the due
dili gence peri od on Jun e 1, 20 10, th e maj ority ow ner ,,f TT of Denver, approac hed th e LM RF Boa rd
with a requ es t for ce rt ain rental conces sions. Thi s request wa s based on di scove ry of cost th at
woul d have to be incurr ed to build on th e si te du e l o so il condi ti ons th at we re not ev id ent w hen he
ent ered int o th e lease. Th e total cos ts to deve lop th e pro perty would be in exce ss of $1 milli on.
While TT of Denve r has completed mosl of th e plannin g, engi nee ring and permittin g work , short of
obtai nin g hi!, buildin g permit nec essary to begin co nstruction, th ey have not ye t co mpl eted an
ag ree m 11 1 for projec t fi nanci ng du to the cos t esca la tion.
EMR F is prepared to mak e leas e adju st men ts in order to all ow TT of Denve r to go forward w ith the
projec t. Th e ra ti onale fo r reco mm endi ng a rent conces si on is based on a numb er of fa ctors. Th e
fi rs t an d most import an t is to preserve 1he JO-yea r leas e w ith TT of Denve r an d the inco me tha t it
will ge nera te 10 EMRF and will be passed on to th e City's ~ATR fu nd. Th e EMR F Board memb ers
believ e th at the openin g of th e lnfiniti dealersh ip w ill have a positive impa ct on futur e dev elopm ent
of FMRF pro pert ie s.
The lease term of 20 ye a~ w ith one renewa l opti on of ten yea rs and ni ne renewa l options remai ns
un changed, as does the initial depos it of $200,000 and co nstru cti on rent of $17,875 /month . •
FINANCIAL IMPACT
Th e table below outl ines the proposed changes to the lease.
Years Current Annu•I Propoaed Annual Reduction Cumulatlve
6/1 /1 0 -4/1/1 1" $21 4 4,,~ $214 496 No chance No chance
1-2 $428 992 $378 992 ($50 000 )/vearl ($100 000 )
3-5 $428 ,992 $338 992 1$90 000\/vear ($3 70.000I
6-10 $471 891 $381 891 ($90 ,000)/voar ($820 000)
11 -12 $519 080 $479 080 1$40 000l lvear ($900 000)
Total 12 Years $5 757 071 $4 857 071 ($900 0001
_ Value/Saft" $9 .06 $7.64
13-15 $519 080 $519 080 No change 1$900 000 1
16-20 f70 988 570 988 .J chance ($900 000)
21-25 628 08 7 528 087 No chance 1$900 00OI
26-30 690 896 690 896 No chance /$900000)
Total 30 Years $18 764186 15 864186 1$900 000)
Value/Sqft .. $8.57 $8.62
• Construction per iod Is 611/2010 -4/1/2 011 or opening of bus iness (wh ich ever comes first)
.. Va lu e based on 2010 dollars -Shea to Schamp Sale $7.27 /sf (2005); EMRF to RTD Sale-$7.25 /sf • LIST OF ATTACH~.ENTS
Resoluti on
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RESOLUTION NO .
SERIES OF 20 I 0
A RESOLUTION SUPPORTING A REN'i' !:'ONCES SION TO THE LEASE AGREEMENT
BETWEEN THE ENG LEWOO D/ MCLELLAN RESERVOIR FOUNDATION (EMRF)
AND TT OF DENVER , IN C.
WHEREAS, th e Englewood/McLcllan Reservo ir Foundati on (EMRF) was fon ned to oversee
•lie development of the McLell an Reservo ir propert y; anr\
WHEREAS , City Co uncil revir.ved the Letter oflntent and passed Resolution No . d0 , Seri es
of 2008 supporti ng ihe negoti c;iun of a lease agreement ; and
WHEREAS. the Lease with TT of Denver, ~,c. was for approximately 12 .7 9 acres of th e
Englewood/McLellan Reservoir Foundation property ; and
WHEREAS , ti , EMRF Board of Directors has unanim ous ly approved the lease with TT of
Denver, lnc.; and
WHEREAS , under the terms of the Lease Agreement, renta l rates were established for a !ltlrty
(30) year tern,. fo llowing a "due diligence" period; and
WHEREAS , pri or to the end of the du e diligen ce period on June I, 2010 , Mike Ware , majoc;iy
owner of TT of Denver, approached the EMRF Board wi th a request for certain rental
co ncessio ns which wa s based on discovery of cos! that wou ld have to be incurred 10 bui ld on tl,e
site due to soil co nditi ons th at were not ev ident when he en tered int o the Lease; and
WHEREAS , renl wo uld be reduced in th e firs! ten ( I 0) years by $50,000 /yea r •nd an
additi onal redu ct ion of $40 ,000/year is proposed to go int o effec t if and when a second deal ership
is de ve loped on the property;
NOW , THEREFORE , BE IT RESO LVED BY THE CITY COUNC IL OF TH E CITY OF
ENGLEWOOD , COLORADO , THAT:
Sectio n I. The City Co uncil of the City of Englewood , Colorado , hereby support s the Rent
Concession to the Lea se Agreeme nt between th e Englewood'M cLc llan Reservo ir Foundation and
·rr of Denver. In c.
ADOPTED AND APPROVED this 2 1st day of Jun e, 20 10.
ATTEST :
Jn.,,es K. Woodw ard , Mayor
Loucri shia A. Elli s, Cit> Clerk
I, Loucrishio A. Ellis, Ci1y Clerk for !he Cily of Englewood, Colorado. hercLy certify !he
above isa true copy of Reso lurion No.~ Series of 2010.
Loucrish ie ~ Elli •. Ci1y Clerk·
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COUNCIL COMMUNICATION
Date : Agenda Item : Subject :
June 21, 2010 11 c iv Motion to ?pprove an agree ment with Ameresco,
In c. fo r an Ene rgy Performance Co ntra ct
Initiated By: I Staff Source :
Ci ty Manager 's Office Mi chae l Flaherty, Deputy City Manager
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council has expressed str ong int ere st in prom oting energy effi ciency, al tern ati ve and renewa l
ener gy. Last yea r, staff initiated effo rts to addr ess energy effic ien cy and to deve lop a plan for
impleme ntation of "Gre en City " in itia ti ves . To that end , City Council approved a M emorandum of
Understanding (MOU) with th e Govern or's Ene rgy Office (GEO ) on O ctober 20, 2008. O n Ma y 4,
2009, City Cou ncil approved, by Res oluti on #38 of 2009, se lec ti on of Am eresco, In c. as th e City's
~sergy Servi ce Compan y. On Jun e t , 2009, Council app roved by moti on an agreeme nt wi th
Am eresc o for p erfor man ce of a Tec hnica l Energy Audit !TE A.) The Ene rgy Audit Report wa s
discu sse d at th e March 8, 20 10 City Co un cil Stu dy Sess ion and th e Ene rgy Performan ce Co ntrac :
was discus sed during th e Jun e 7, 2010 Stud y Session .
RECOMMENDED ACTION
Staff recom mends Ci ty Co un cil ap prova l, by moti on, of an ag reeme nt for th e Energy Perform ance
Contrac t (EP C) wi th Ameresco, In c.
BACKGROUND
In 2008, th e Gove rn or's En ergy Office co ntactor co mpl eted a feas ibili ty stud y fo r energy
perfo rman ce cont ra cting for th e Cit y. O n Janua ry 9, 2009, th e City iss ued a R, ues t fo r Proposa ls
to six state ce rtifi ed energy service co mpa ni es (ESCO ) to provide for a Tec hni cal Energy Audi t (TEA)
and fo r the poten ti al deve lopm ent of an En ergy Pe rfo rm ance Con tra ct (EPC). Ameresco, In c. was
se lec ted as th e City 's ESCO and an ag ree ment w ith Ameresco fe r th e TEA was app,0ved las t l1111 e.
Ameresco comp leted th e draft TEA in Dece mb er and aft er consu:tati on wi d1 Ci ty staff, comple ted
th e fina l TEA in Februa ry. On Ma rch 8, Ameresto pr esented the findings and reco mm end ations to
City Co un cil at a Stud y Sess ion . Th e EPC is based 011 these fi nal find ings and recomme nd ati ons.
Fac iliti es included in the project include the Civi c Ce nter; the Rec reati on Cen ter; Brok en Tee Golf
Co urse; Pirates Cove; Malley Senio r Cen ter; the Aco ma, Jeffe rson and Te jon f-ir e Stati ons; the
Serv iCen ter; and th e Poli ce /Fire Adm ini stra ti on Buildi ng (Sa fety Serv ices). Ameresco will implement
twelve En ergy Co nserv; .:~n M eas ures. Guarant ee d energy sa vi ngs total 13.2% of curr ent elec tri ca l
and 15.8 % of curren t natura l gas usage . Th e En ergy Perfor mance Con tra ct doc ument is th e
standard agreement fo rm at requi red b1• th e Govern or's Energy Offi ce .
FINANCIAL IMPACT
The total cost of proposed project is $1 ,462 ,500, whi ch w ill be funded entirel y from the savi ngs
over th e 15-yea r te ; m of th e agreement By th e terms of th e EPC, Am eresco guara nt ees the energy
savi ngs. We wi ll als o utilize grants and reba te s th at will reduce cos t of th e program by $125 ,741 ,
along with ou r all oca ti on of Q ualified Energy Conse rva tion Bon ds .
LIST OF ATTACHMENTS
Energ y Perfor mance Co ntra ct
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• ENERGY PERF)RMANCE CONTRACT
BETWEEN
AMERESCO , INC .
AND
CITY OF ENGLEWOOD , COLORAD O
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Colorado Governor's Energy Office
Colorado Energy Performance Contracting Program
Energy Performance Contract for Local Go vernme nts and K12
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Contents
ARTICLE I: OF.FI ITIO NS, SC HEDULES, EX HIBIT S AN D APPE DIC ES ............................ 3
SECT ION 1.1 . D EF IN ITIONS ................................................................................................................. 3
SECTION 1.2. SCHED ULES .................................................................................................................. 4
SC HEDUL E 1.3 EXHIBITS .................................................................................................................... 4
SECT ION 1.4. APP EN DICES ................................................................................................................. 5
ARTICLE 2: PAYMENTS ............................................................................................................... 5
ECT IO 2.1: PURCHAS E AND S ALE ......•............................................................................................... 5
SECTIO 2 .2. CONTRACTOR COMPENSA TI O -INTE RIM PERIOD ....................................................... 5
SECTIO 2 .3. ENERGY AND COST SA VINGS G UARANTEE ...................................................................... 6
SECTIO N 2.4 . A LLOWABLE PAYMENT SOURCES .................................................................................... 6
SECTI ON 2.5. CAPITAL CONTR IBUTION FROM C ITY ............................................................................... 7
SECTION 2.6. I r EPE NDENT M o ITORI NG ··························································································· 7
SECT ION 2 .7. ANNUA L R EV IEW AND R EIMB URSEMENT/RECONC ILI AT ION ............................................ 7
SECT ION 2 .8. MON ITOR ING INFORMATION P ROCED RE ........................................................................ 7
SECT ION 2.9. M ONITOR ING F EE ............................................................................................................. 7
SECTIO N 2. I 0 . L A TE PAY ME NT ............................................................................................................. 8
• ARTICLE 3. UTILITY AWARD PAYMENT S ................................................................................ 8
ECTI ON 3.1. UTILITY AWARD PAYM EN TS ........................................................................................ 8
ARTICL E 4: TIME FOR COMPLET ION ; COMMENCEMENT DA TE ; TERM OF
CON TRA CT ........................................................................................................................................... 8
ECT IO N 4 .1 . CONSTRUCTION COMMENCEME T D ATE AND T IME fOR COMPLETION OF W ORK ........... 8
ECT ION 4 .2. PERFORMA NCE COMMENCEMENT D ATE ...................................................................... 9
ECT ION 4 .3. PERFO RMANCE T ERM OF CONTRACT ............................................................................... 9
ART!CL E 5: ENERGY USAGE RECO RDS A D DAT A ........................................................... 9
SECT ION 5.1 ENERGY USAG E R ECO RDS AND D ATA ......................................................................... 9
ART ICLE 6: CONSTR CTI ON AN D INSTALLA TIO N DY CONTRACTOR ....................... 9
ECT ION 6 .1 . PERMITS AND APPROVALS ............................................................................................... 9
ECT ION 6 .2 . CONTRACTOR 'S D un' Of PROPER I STALLATIO ························································· 10
SECT ION 6.3. USE OF STATED M A RKU P ........................................................................................ 10
SECT ION 6 .4 . OP E B OOK PRI I G. ·········································· ·························· ............................. I 0
SECT ION 6.5. ADMINISTRAT ION ........................................................................................................ 10
ARTICLE 7: ENVIRONMENTAL REQUIREMENT S ............................................................. I I
ECT ION 7.1. EX LUDED M ATER IAL AN D A CT I VITIES .............•.......................................................... 11
SECT ION 7.2. POL YCHLOR IN ATED BIPfl ENY L (PC B ) B ALLA TS; M ER URY LAMPS ........................... 11
• ARTICLE 8: ACCE PTA NCE TESTING ......................................................................................... 12
Colorado Governor's Energy Office Page I
Colorado Energy Perform ance Contracting Program
Energy Performance Contract for Local Governments and K,12
$JcCT ION8. I. M ODIF ICA TION OF SCI IEDULES ...................................................................................... 12
SECT ION 8.2 . YSTEMS STARTUPA , DEQU IP MENT C OMMISS ION ING ............................•.....•............. 12 •
ARTICLE 9: OWNERSHll" .......................................................................................................... 12
SECT ION 9.1. OWNE RSH IP OF CERTA IN PR OPRIETARY PROPERTY RIGHTS .......................................... 12
SECT IO '9.2. Ow ERSH IP OF DOCUMENTS ........................................................................................ 13
(a) /11 s1r11111 e111 sofServic e ............................................................................................................ /3
(b) As-B ui// Drawings/Reco rd Drawings ................................................................................ I 3
SECTION 9.3 . OWNE RSHIP OF EX IST ING EQUIPMENT ....................................................................... 14
SECTION 9.4 . OWNE RSHIP OF MEASUREMENT AND V ER IFICA f!ON EQUIPMENT .................................. 14
ARTICLE 10 : STA DAROS OF COMFORT .................................................................................. 14
SECTION I 0.1 STANDARDS OF COMFORT .......................................................................................... 14
ARTICLE 11: EQUIPMENT WARRANTIES .............................................................................. 14
SECT ION 11. l EQU IP ~IENT WARRA NTIES ......................................................................................... 14
SECT ION 11.2 ACTIONS BY CONTRACTO R .......................................................................................... 15
SECT IO '11 .3 . MALFUNC TI ONS A D E MERG ENC IES ........................................................................... 15
SECTIO '11.4 ACTIONS BY C ITY ......................................................................................................... 16
ARTICLE 12: MODIFICATION, PGRADE OR ALTERATION OF EQUIPMENT ........... 16
SECTION 12 .1 . M ODIFI CA TIO 'OFEQUIP ME NT .................................................................................. 16
SECTION 12 .2 . UPGRADE OR ALTERATION OF EQ UIPM E 'T ............................................................... 16
ARTICLE 13 : LOCATION AND ACCESS ................................................................................... 17
SECTIO N 13. l. UN1 RACTO R A CCESS ................................................................................................. 17
SECTION 13.1. UTILITY A CCESS ......................................................................................................... 17
ARTICLE 14: MATERIAL CHANGES ...................................................................................... 17
ECT ION 14 .1. M ATERIAL C H ANGE D EF INED ...................................................................................... 17
SECTION 14.2. R EPORTED M ATER IAL C HA NGES: NOTICE BY C ITY ................................................... 18
ECT ION 14.3. OTH ER ADJ USTME NTS ........................................ ERKOR! BOOKMARK NOT DEF I NED.
ARTICLE 15 : TRAINING AN D FOLLOW -U P ACTIVITIE S BV CO TRACTOR .................. 18
ECTION 15. l . TR AINING ................................................................................................................. 18
SE CT IO N 15.2. A PPL! ATION FOR EN ER G\' TA R OR LEED ................................................................ 18
SECTIO N 15.3 EM ISS IONS REDUCT IONS D O UMEN TATION AND R EPOR T! G. ERROil! IIOOK~I ARK 'OT
DEFINED .
ARTI CLE 16 : GE ERAL CONTRACTUAL PROVISION S ..................................................... 19
SECTIO ' 16. I ADDITIONAL I N URANCE R EQU IR E~I ENTS-PR OFESS IO AL LI ABILI TY I NSU RA NCE .... 19
ARTICL E 17: EVENTS OF DEFAULT ..................................................................................... 19
SECTIO N 17.1. EVE TS OF D EFAULT BY C IT \' ................................................................................... 19
SECTION 17.2. EVE TS OF D EFA ULT BY CO 'TRA TOR ....................................................................... 20
ARTICLE 18 : AS IG NME T ........................................................................................................ 20
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Colorado Energy Performance Contracting Program
Energy Performance Contract for Local Governments and K12
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SECT IO N 18.1 . ASSIG NM ENT BY CONTRACTOR ................................................................................... 24
• ECT ION 18 .2. ASSIG NME T BY C ITY ................................................................................................. 24
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ARTICL E 19: REPRESENTATIONS A D WARRANT IES ................................................... 24
ECT ION 19 .1. GENERA L R EPR ESENTATIONS AND W ARRANT IES ...................................................... 24
ARTICLE 20. ADDITIO NAL REPR ESENT A TJONS OF THE PARTI ES ............................ 24
SECT ION 20.1 . B Y C ITY ..................................................................................................................... 24
SECTION 20.2. B Y CONTRACTOR.··································· ..................................................................... 25
ARTI CLE 21: MISCELLANEOUS DO CUMENTATIO 'PROVI IO N ................................ 26
SECT ION 2 1.1. WAIVER OF LIENS . PER FOR MANCE B o DS . L ABOR AND MATERIAL PA YME 'T B o DS.
26
ECT ION 2 1 .2 . F URTH ER DOCUMENTS ............................................................................................... 26
SEC TION 2 1.3 C ITY'S R ESPONSI BILITIES ........................................................................................... 26
(a) Me th ods of Operation by City ................................................................................................ 26
(b) City Mai111 e111111ce Re.1po11sib ilities.. ....................................................................................... 26
(c) /11 spectio11 of Pr emises ............. .. .................................. 27
ARTI CLE 22: CONFLI CTS OF INTEREST ................................................................................ 27
SECT ION 22.1 CONFLI CTS OF I 'TE REST ............................................................................................ 27
ART ICLE 23 : CONTRACT DOC UMENTS ................................................................................. 27
SECT ION 23 .1 . PLA N D ETA ILS ............................................................................................................ 2 7
SECT ION 23 .2. G ENERAL C ONDI TION .............................................................................................. 27
ECT ION 23.3 . ORDER OF PR ECE DENCE ........................................................................................... 28
ECTIO '23.4. FA CSI ~II LE SIGNATU RE ............................... .. ............................. 28
A PPENDICES................................... . ........................................................................... 16
Colorado Governor 's Ene rgy Offic e Pag a Ill
Colorado Energy Performance Contracting Pro gram
Energy Perform ance Contract fo r Local Governments and K12
SC HED ULE
Sc hed ul e A
chedulc B
chedul e C
chedu le D
chedul e E
chedulc F
chedul e G
chedul e 1-1
chedul e I
chedule J
Schedu le K
Sc hedul e L
chedu le M
Sc hed ul e N
chedule 0
chedu le I'
Sch ed ule Q
Sc hed ul e R
Schedul e
EX IIIBITS
Exhibit I
Exhibi t II
Equipm ent to be In sta ll ed by Co nt rac tor
Desc ripti on of Premi ses: Pre-Exis tin g Eq uipment In ve nt ory
Ener gy and Cos t av in gs Guara nt ee
Co ntrac tor Monit orin g. Maint enance and erv ice Co ntract
Ba se lin e Energy Co nsumpti on
avi ngs Meas urement & Calc ulati on Formulae: Meth odology to Adju st
Ba sel ine : Mo nit orin g and Verific ati on Pl an
Cons tru ct ion and In sta ll ati on Sc hedule
ys tems Sta rt -Up and Co mmi ss ionin g: Operatin g Para meters ofln stall ed
Equipment
tandard s of Co mfo rt
Co nt ruc tors Mainte nance Res ponsibil itie s
City 's Mai nt enance Responsi biliti es
Fac ilit y Maintenance Che ckli st
Co nt racto r s Trai nin g Re sponsibilitie s
Ge neral Conditi ons
Payment Sc hedul e and Schedul e of Valu es
Pre-Exi sting Serv ice Agreemen ts
Current and Kn own Capital Proje cts at Facilit y
Projected Fi nancia l Perfo nnan ce
Cert ifi ca te of In surance
Pcrfo m1 an ce Bond
Labor and Mat erial Pay ment Bond
Exhibit Ill (i) No tice of Aecepta ncc-Tec hnica l Energy Audit and Monit orin g ano
Veri fi ca tion Plan
Exhib it Ill (ii ) No tice of Sub stantial Co mpl eti on
Ex hi bit IV Equi pm ent Warrantie s
Ex hibit V Min orit y und Women-Ow ned Bu sin ess Ent erp ri ses
Ex hi bit VI ert ilica tio n that Life ti me of Equipm ent Exceed s Finan cin g Term
Al'P E 'DICES
Append ix A
App cnfa B
Appe ndi x C
Lea se Ae.ocmc nt and Docu men ts
RFP ~ r Contrac to r So li cita ti on
Con tracto r Propo sal
Colorado Governor 's Energy Offic e
Colorado Energy Performance Contracting Program
Energy Performance Co ntra ct for Local Gov ern ments and K12
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• ENERGY PERFORMANCE CONTRACT
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This Energy Performanc e Contract (the "C• ntract") is made and entered into as of thi s ___ day of
---~ 2010], by and between the C,;J of Englewood. Colorado. ("Ci ty") and Am~resco , In c.
("Co ntractor"), 111 Speen Street. Suite 4 I(), Fra ming ham , MA 01701 , a Delaware corp<',·a tion doing
business in Co lorado (the "State'').
WITNESSETH:
WHEREAS , Ci ty is a political subdivision of the State of Co lorado, and is authorized and empowered
under th e laws of th e tate. panicularly Co lorado Revis«d Statute §29 -12 .5 for local governments. to
en ter into thi s Contrac t for the purpo se of th e sa le and ins tall ation ofccnain energy and wa ter saving
eq uipm ent , and prov ision of oth er se rvi ces designed to save energy and red uce related costs as per the
guaran tee described here in for cenai n propeny and building s owned by th e City; and
WHEREAS , auth orit y exis ts in the Co lorado law and sufficient funds have been budge ted,
approp ri ated and otherwise made avai lable and a suffi .:ie nt unencumbered balan ce th ereof rem ain s
ava il ab le for encumberin g and subseq uent paym enl of thi s Co ntra ct: and
WHEREAS, Ci ty has been au th or ized 10 ent er into a lease-p urchase ag re ement for all professional
serv ices. cons 1·uc1i on/i111provemen1s , proje ct contingencie s, reimbursab le expenses and miscellane<'U S
expense s for th e purcha se and in stalla ti on of energy and water conse rvat ion measures. co llecti ve ly
referr ed to as the Work(as herein afte r defined ); and
WHEREAS . req uired approva l. clearance. and coo rdin ati on has been acco mpli shed from and with
appro priate agenc ies ; and
WHEREA S, 0111rac tor has deve loped or become know ledgeab le about certai n proced ures for
con tro ll ing energy and wa ter co nsumption th ro ugh se rvices provid ed and eq uipment in stall ed and
maintai ned at facilitie s similar in scope and sca le of Cit y; and
WHEREAS , Con tra ctor was selected after a de ter mination th at it s proposa l was th e mos t
advantageous to it y pur sua nt to a Requ es t for Proposa l and co ntru ct for th e Tec hni ca l Energy Audit
Contract(as hereinafter defined ); and
WHEREAS , ontra ctor ha s made an assessment of th e uti lit y consumpt'ion character isti cs of
facilitie s. whic h w~s deli ve red to ity as a Te~h ni ca l En ergy Audit whi ch City has approved · and
WHEREAS , Cit y owns and operates th e Premises (as hereinaft er defined): and
WHEREA S, Ci ty desires to retain <::o ntra ctor to sell to it , install and serv ice ce nain energy effic iency
equi pm ent of the type or class descr;~ed herein and to provide other services for the purpose of
ac hi eving utilit y cost reduc tion s within Premi ses: and
Colorado Governor 's Energy Office
Colorado Energy Performance Contracting Program
Enorgy Performance Contract for Local Governments and K12 .
Page 1
WHEREAS , Co n1rac1or has se lected th e Eq uipment (as hereinafter defin ed) on th e basis of
co mpetiti ve o,uality, comp li ance with Con tractor's specifica tion s, and price ;
NOW, THEREFORE , in co nsiderati on of the mutual promises and cove nan ts co nt ain ed herein. ai1d
int end in g to he lega ll y bound hereby, ity and Co ntractor hereto covena nt and ag ree 1ha1 th e fo ll owi ng
Schedu les , Exhibi ts and Appe ndice s are anu ched hereto (or will be , as provided in thi s on trac ,) and
are made a part of this Cont rac t by refe ren ce .
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Colorado Energy Performance Contracting Program
Energy Performanc e Con tract for Local Go ve rnments an d K12
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• ARTICLE I: DEFINITIO'~S, SCHEDULES , EXHIB I TS AND APPENDICES
Section I. I. Definitions.
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Annu al Reco nciliation Report: The repo rt prepared pursuant to Section 2. 7 and Sc hedule F.
Co ntra ct: This Ene rgy Perfonnan ce Co ntract and all Sc hedule s and Ex hibit s attached hereto.
Contract Sum : Th e sum of all material s, labor, aud itin g, de sign, engineerin g. proje ct co nstru cti on
management fe es, ove rh ead, profit , con tingency. outs id e se rvices, and biddin g and con struction
co ntin ge ncie s rel ated to th e project.
Energy _and Water Cos t Savings: The sa vi11 gs as pro vid ed in Schedule C
Guaran tee : The Contractor 's guaran tee as defined in Section 2.3
Guaranteed Ener gv Savi ng r :The amo unt of energv savi ng s me as ured in dollars whi ch are guaranteed
bv Contrac tor as se t forth in Sc hed ule C /Energv and Cos t Savings Guarantee). sub kc t to th e tem1s of
thi s Co nt rac t and th e Citv's obligat ions herein .
Equipmen t: Th e goods enumerated on S<:hedu le A that is now or hereafter fr om time to tim e becom e
attached hereto and incorporated herei n by refe rence . to ge the r and with any and all addition s.
modifi cat ions. attac hment s. rep lacement s and part s th ere of.
Event of Default : .Tho se eve nt s de sc ribed in Sec ti on 17.1 and Section 17.2 hereof.
Guaran teed Maximum Pri ce: "Mean s he max imum amount of total alb wa bl e co ;•, und er th ic
Co ntract. as se t fo rth in Sectio n 2.1, whi ch shall be th e total amount pa yab.l~ \:; ·or.tractor. It is th e
maximum amount payab le to Co ntractor pursuant to thi s Co nt rac t.
Int erim Period : The peri od from co ntrac t exec uti on until th e Perfonn ance om ·1ence ment Dut e.
Mea surement and Ver ifi cation /M&V): The standards and definiti ons in th e mo st curre nt Int ernationa l
Performan ce 1onit oring and Ve rifi cation Pro tocol ('·JP MV P''), us mav be ame nded .
M&V ervice s: Serv ices relating to th e monit orin g and ver ifi c2,i on bv Co nt rac!o r of the effic iencv
and efTec ti ve ncss of th e Pro ject pursuant to thi s Co ntra ct and th e mo st current ll'MV P stand ard s.
M&V Fee: Th e ann ual fee acco rdin g to Sc hedule D fo r M&V Serv ic~s .
No ti ce of Accep tance: The cert ifi ca te substant ia ll y in the fonn prov id ed in Ex hibit lll(i) .
Colorado Governor "s Energy Offi ce Paga 3
Colorado Energy Performance Contracting Program
Energy Performance Contract for Local Governme nts and K12
Perfonnance Commencement Date: The date described in Section 4.2.
Perfonnance Tenn: Shall begin on the Perfonnance Commencement Date and continue for a tenn as
defined in Article 4. Upon tennination of the Perfonnance Tenn, the City shall have no further liability
or responsibility for any further payment to Contractor for M& V Services.
~: The facilities of the City at which Contractor wi 11 install the Equipment , according to
Schedule A and Schedule B.
Professional Services : Architecture , engineering, project/co nstruction management related to the
Contruct.
.Y{Qrk;_Collectively , the Equipment , Professional Services and project construction related to the
project.
Sectlop 1.2 . Schedules.
Equipment to be Installed by Contractor
Description of Premises ; Pre-Exis ting Equipment Inventory
Energy and Cost Savings Guarantee
Contractor M& V, Maintenance and Service Agreement
Baseline Energy Consumption
Schedule A
Schedule B
Schedule C
Schedule D
Schedule E
Schedule F Savings Measurement & Calculation Fonnulee ; Method ology to Adjust
Baseline ; Measurement and Verification Plan
Construction and Installation Schedule Schedule G
Schedule H Systems Start-Up and Commissioning; Operating Parameters oflnstalled
Equipment
Schedule I
Schedule J
Schedule K
Schedule L
s~·i ,edule M
Sch ~JleN
Schicl11ie 0
Schedule P
Schedule Q
Schedule R
Schedule S
Standruds ofCu:cr-1\",1
Contractor's Mai .w,' .~ • f,;esponsibilities
City's Maintenan~t 't sponsibilities
Facility Maintenance Checklist
Contractor 's Training Responsibilities
General Conditions
Payment Schedule and Schedul ~ of Values
Pre , "'xisting Service Agreements
Current and Known Capital Project,· at Facility
Projected Finru1cial Perfonnance
Certificate of In surance
Schedule 1.3 Exhibit§
Exhibit I F onn of Performance Bond
Colorado Governor'• Enargy Office
Colorado Energy Perfonn1nct Contracting Prog r, ,m
Energy Perfonn1nce Contract for Loe;! Govemmentt and K12
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Ex hibit II Form of Lab or and Mater ial Pa yme111 Bond
Ex hibit 111 (i) Fo n11 of No tice of Acceptan ce-Technical Energy Audit and Measu reme nt and
Verification Pl an
Ex hibit Ill (ii) Fonn of No ti ce of Substa ntial Co mpl et ion
Ex hih il IV Form of Equipment Warra nti es
Ex hib it V Fonn of Min ori ty and Wo men -O wned Bu sine ss Emerpri ses
Exh ibit VI Form of Ce rtific ati on that Lifet ime of Equ ipment Exceed s Fin ancing Term
!Add it ional Ex hi bit s]
Se ction 1.4 . Appendice s
Appe ndix A
Ap pendi x B
Appe ndix C
Lease Ag ree ment and Doc um ent s
RF P for Co nt racto r Solici tation
Co ntra cto r Propo sal
ARTI CLE 2: l'A YME TS
Sec tion 2. I : Purcha se and Sale
City ag re es 10 finan ce th e acqu isiti on of th e Equi pment th ro ugh a third pan y lesso r
as prov ided for in a se parate lea se doc um c111. Appendix A (Lease Agreements and Rel ated
Document s). Upon receip t of a No ti ce to Proceed and ev id ence of the fun din g of an escrow account
pursuant 10 such separa te lease doc um ent s in an amo unt sufficiclll 10 pa y th e Co nt ract Sum , Co 111racto r
agree s 10 prov ide th e Equipmen t desc ribed in Schedule A. toget her with ins1a \l a1ion. ma i111enan ce and
other se rvic es as pro vided herein ..
The ag reed 10 Co ntra ct Sum for the Work is a Guara 111ecd Maxim um Pric e ofS l,8 76,292.00 .
Pay ment term s are desc ri bed in Sc hedule O and Sc hedule D. Cit y ag rees that it s obli gat ions 10 mak e
pay ments to Co nt rac tor arc in no way co ntingen t on th e effective ness of such lea se docu ments.
0111rac1or wi ll provi de th e Work and all related se rvice s id cn tili cd on Schedule A and the serv ices
de tailed on Sc hedul e D, Sc hedul e H, chedulr .I, and 'chedul1• M. on1ra c1or shall supervise and
direct the Work and shall be so lely respo nsible fo r all co ns1ruc1i on mean s. meth od s. tec hniqu es.
sequ ences . and proced ure s and for coo rdin at in g all port ions of th e Work und er th is Co ntract.
0111 rac1o r shall be res ponsibl e 10 pay f'or all labor. nm1cria ls, equipment. too ls. con s1ruc1ion equ ipm ent
and ma chinery. tra nsportati on and oth er fac iliti es and sc r\'icc s necessa ry for the proper exe cut io n and
co mpl et ion of the Work .
Sec tion 2.2. Contruct or Compen sation -Interim Peri od.
ity shall pay ontra ctor th e portio n of th e Co ntract um a11rib u1able 10 th e Work 10 be com rle ted
during the Int eri m Period in acc ordan ce with Sch edule 0 . Pay me111 s will be made 0 11 • p,ug res s ba sis
Colorado Govornor 's Energy Office Pago 5
Colorado Energy Perfonnance Contr acti ng Program
Energ¥ Perfonnan ce Contract for Local Governments and K12
in accordance with CRS 24-'ll -103 and Article 3 1 of th e Sc hedule N, for Work completed and
authori zed by City durin g th e Interim Period. Retainage will be withheld from each payment until th e •
constructio n ins tall at ion is comp leted as set forth in Sec tion 4.2 . Professio nal erv ices sln ll not be
subj ec t to retain age.
Se ction 2.3. Energy nod Cos t Sav ing s Guurantec.
ub seq uent to th e Perfor mance omm enc ement Date and throug hout the tern, uf thi s Co ntract .
Contrac tor hereby guarantees (th e "Guarantee") th e leve l of Guaran teed Energy Sav in gs as detail ed in
Sc hedul e C. Co ntrac tor shall pro vide the Guara nt ee and M&V Serv ices as defined in Sc hedule D,
for eve ry yea r of the co nt rac t tenn as legislated by C.R .. 29-12 .5 -10 I (3)(c) for Colorado loca l
gove rnment s. or until suc h tim e th at City iss ues a r ~tice to termin ate the M&V Services . City may
terminat e the Guarant ee and re lated M&V ervicc s. and M&V Fee. as set forth in Sec tion 2.9 and
defined in Schedule R, afte r the fir st three years of the pe rfonnancc period as leg islate d by C.R.S .29-
12 .5-101 (3)(c) for Co lorado local ~o ,•ernments and thi s Con trac t shall tern1in ate and Co nt rac tor shall
have no furt her ob li ga ti ons hereunder.
The Guaranteed Energy av ing s are ac hi eved as a res ult of th e in sta ll atio n an d opera tion of th e
[quipment an d provisio n of sc r\'ices pro vided fo r in thi s Contract as specifi r d in Sc hedule D and · ,
acco rdan ce with the Savings Calcu lation Fonnul a as se t fort h in Sc hedule F. The Guaranteed Enc•bY
Su vings per Sc hedul e C sha ll be reduced in th e eve nt of a Ma terial hange per Sec tion 14.1 . in an
equitab le manner to acco unt fo r such Materia l Change during th e period wherein sav in gs we re
affec ted . In the eve nt th is Co ntra ct is tenninated due to an un cured Eve nt of Default , as defined in
Sec tion 17. I. by r it y. th e Guaran tee and related M&V crviccs shall be cance ll ed and Co nt rac tor shall •
have no urth er ob li ga ti ons hereund er. excep t to guarantee Ci ty the prora ted portion of the annu al
Guara ntee. The prorated po rti on shall include all Guaranteed Energy Sav in gs incurred pri or to the
termin ation da te except that such porti on should onl y go up until the Eve nt of Defa ult if th e Eve nt is
relate d to th e non-pay ment or oth er vio lat ions impac tin g th e Energy and Cos t Savi ngs including but
not limited to providing utili ty bill s and acce ss to th e Equip ment.
ontra cto r has structured the Guaran te ed Encrg)' avi ngs to be sulli cient to equal or exceed uny and
all an nu al payment s re quired by th e Cit y in connec ti on wit h the acqu isition of Eq uipm ent to be
in stall ed by Co nt ractor und er thi s Co ntra ct and th e it)'S lease financ in g obl igati ons. Actua l energ y
and operatio ns sm in gs ac hi eved by on trac tor through the operation of Equipment and performance of
serv ice s by Contractor. in ludin g the an nu al uarantee. shall be suffi cient 10 cover ani and all annual
fee s to be paid by Cit y to Co ntract or for th e prov ision of se rvices as se t forth and in accorda nce with
the prov ision s of Sc hedule ll all pa yment s to th e third pa rt y le sso r under th e term s of the lea se
document s co nt ained in Ap pendi x A.
Section 2.4. Allo wable Pa vmcnt Source s.
Ci ty has pre-determin ed all owable payment so urce s to be app lied to ann ual paymen ts. ma y inclu de :
Energy and water co st sav ing s: material /commodit y sav in gs (in cl ud ing avo id ed co st from rep laceme nt
lam ps. ba ll as ts. etc.). inclu ding sc heduled replacement of part s: and oth er cost savin gs in cluding
main ten ance contract s.
Colorado Gov ernor 's Energy Office Page 6
Colorado Energy Performance Contracting Program
Energy Performance Contract for Local Governm ents and K12
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Sec tion 2.5. Ca pital Co ntribution from Ci tY .
In add iti on 10 th e fun ds prov id ed by th e equipment lease de sc ribed in Appe ndi x A, Cit v elec ts 10 make
an initial capi tal cont ribution of$ 47, 77~ 10 pay for part o f th e initi al cos t as desc rib ed in
Sc hed ul e 0 .
Sec tion 2.6. Independent Monitoring
i1y may hire, wi th co nsultati on of Co ntra tor and paid fo r by the i1 y. an ind epe ndent third party
monitor to review the Co ntraclor•s me as uremen t and verific ation reports and 10 advise Cit y of
compliance in monit oring and ve rifyin g sav in gs. The ind epe nd ent monit or's respo nsibi litie s cou ld
also inc lu de ve rifying th e prorai ed share of the Guaranteed Ener gy av in gs in the Event of ontract
Tem1ina1i on. Co mpli ance checks will relate 10 the establi shed bas eline ( chcdulc E). ba se lin e
adj ustments mon it oring and ve rifi catio n pla n and savi ngs ca lcu lation s (Sc hedu le F).
Secti on 2. 7. Annual Re,•iew and Reimhurse ment/Reco neiliation.
Energy -related cost sav ing s shall be measured and/or calc ulated as specified in Sc hedu le E and
Sc hedul e F and a rcpon (as ou tlin ed in Sc hedule F. th e "Annual Rec onciliati on Repon ") pro vi ded
wi thin nin ety (9 0) duys of rece ipt of all ceded Data (as defined in Sect ion 5.1 hereof) fo r th e pre viou s
year for each ann ive rsa ry of th e Performan ce Co mmen cement Date . Co ntra ctor ha s de veloped th e
measureme nt and ve rifi ca ti on proce dure s spec ified in Sc hedule F which is base d on th e /111 ernario11al
Pe1fo r111a11ce Mea .rnr e111 e111 and l'er(fi carirm Prnro co l 2002 .
In th e event the ac tual Ene rgy and Cos t Savings ac hi eve d durin g such Co n1ra e1 Year is le ss th an the
Guaranteed Energy av in gs (as defined in Sc hedule C here of). se t fonh for such year during th e years
the Guarantee is in effect. Contractor shall pa y the City an amount eq ual to th e defici ency.
If durin g th e Co ntract Ye ar the actual Energy and Cost Sav in gs uc hi eved arc great er than th e
Guaranteed Energy Snvi ngs. such excess Energy and Cos t Savings shall be retained by th e Cit y.
The term ·'Co ntra ct Year"· mea ns th e 12-month period beg innin g on th e Performa nce Co mmencem ent
Date . and each sub sequent 1welve-mo n1h period du ring th e lcnn .
Sectio n 2.H . Monitoring lnformntion Proc ed ure .
Energ y 11 nd ost [l\'ings shall be calc ulat ed annuall y in 1h c fo ll ow in g mann er:
(i) Eac h month . by th e IO th duy a Il er receipt. i1 y shal l provide Co ntra ctor with cop ies of
ull rckva nl energy bi ll s received for the pre ce ding month :
(ii ) Repo rtin g 10 Cit y is outlin ed in ·chc dulc F.
Sect ion 2.9. Monitoring Fee .
Throughout the Te nn of th ii Co ntract . or until the on1 rac1or monit orin g services arc ca nce ll ed by
Cit y, ity sha ll pay on1rac1o r an annua l fee accord in g 10 chedulc I) for monit orin g the Ener gy and
Colorado Governor's Energy Office Page 7
Colorado Energ y Performance Contracting Program
Energy Performance Contract for Local Governments and K12
Cos t Sav in gs . Annu al guarant eed energy and cos t savings ach ieved shall be sufficie nt 10 cover any and
all fees to be pai d to Co ntracto r pu rsuant to th e provisions of Schedule D. No twithstandin g the above •
prov isions in Scc li on(s) 4.1, 4.2 nnd 4.3 hereof,. Cit y shall not be re quired 10 begi n any mo nit or in g fee
pay ments to ont rac tor un de r th is Co nt rac t un less and unti l all eq uip ment in stall ati on is co mplet ed by
Co ntractor in acco rd ance wi th th e provis ions of Arti cl e 6 and Arti cle 9. Sc hedule H and Sc hedul e L.
and acce pted by it y as ev id enced by th e signed Not ice of ubs tantia l Comp leti on as se t fo rth in
Ex hibit 111 (ii ), and unl ess and unt il sa id equ ip ment is full y and proper ly fu nctionin g in accorda nce
with Sc hedul e A and related deta il s and s pec ifi cat ions .
Sec tion 2.10 . La te Pav ment .
Pay ment du ring co nstru cti on. th e Int erim Te rm . will be in accordance wit h Sch edul e ' and Sch edul e
0 . Pay ment due du ring th e Perfo rm ance Peri od shall be du e and paya bl e within th irt y (30) days of th e
invoice date. Int erest shall acc ru e on Guara nt eed Energy Sav i11gs defi ciencie s not in dis put e and
ri ghtfu ll y owned fo r pas t du e balance . owe d to Cit~· pursuant to Sec tion 2. 7. at the rat e of one pe rce nt
(1%) per month (o r th e hi ghes t ra te not prohibit ed by law, whicheve r is lowe r).
ARTI CLE 3. TILI TV AWA RD PAVME 'TS
Section 3. 1. Utilih• A word 1'11 vmen ts
Co nt rac tor wi ll coo rdin ate and co mpl ete the app licat ion process fo r ob tai nin g all app lica bl e rebates •
fro m th e Cit y's elec tri ci ty prov id er. Xce l Energy . Cit y acknow led ge s 1ha1 Co nt ra r.tor is not a
rep resc nt a1ive or an age nt of Xce l Energy and that Co ntra ctor is not res pc,1J sib lc fo r th e amount of
uti lit y incent ives prov id ed by Xce l Energy to the Cit y ..
ARTI CLE 4: TI ME FOR COM PL ETI ON; COMMENC EMEN T DATE ; TE RM OF
CONT RACT
Sec ti o n 4.1. Constru cti o n Comm ence ment Da te and T im e fo r <:ompl eti on of Wo rk .
Work mu st co mm ence withi n th irt y (30) ~.,ys o f exec ut io n of a No tice 10 Proceed and shall be
co111p le1cd as set fort h in Schedul e G. "(he Ti me fo r Completi on of Work is of th e es sence of thi s
Co nt rac t. By executing th is Co nt ruc t. the pa rt ie s here to con fin n the Time of Comp let ion of Work is a
reasonable pe riod fo r pcrfo m1i ng the Wo rk. Excep t for ob ligutio n 10 make paymc n1 s of mo ney.
Co ntrac tor shall 1101 be responsib le for any fa il ure 10 li tl fi ll. or any de lay in fulfi llin g. its ob li gat ion s
hereu nder . if suc h failure or de lay is beyo nd the rea so nab le abi li ty of suc h part y 10 co nt ro l. avoid or
mitiga te and is du e to sto nn . fl ood . or oth er Ac t of od . or to fire . wa r, rebe ll ion . exp los ion. ac t of
terrorism. sca rcit y of wa ter. insurrec tion. ri ots. strik es (o th er than str ik es direc ted at subco ntra ctor).
locko ut s. or is th e res ult of some orde r, rul e or reg ulation of any fede ra l. state . mu nici pal. o.-oth er
govern memal agency tha t co ul d no t huvc bee n rea so nab ly an1 icipa1ed or th at was no t sc hed ul ed 10 take
effect. Ti me fo r Co mpleti on of the Work and the cos ts related th ereto shall be ex tend ed and modifi ed
~y Change rd cr. for suc h reaso nabl e tim e and amount as th e parti es hereto may dctc nn in e. Change •
Colorado Gov ern or's Energy Office Pag e 8
Colorado Energy Performanc e Contracting Program
En ergy Pe;formanco Contract for Loc al Governm ent s and K1 2
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Orders in excess of co ntin ge ncy fund s and /or co mpl etion dnte shall not be all owed unle ss mutuall y re-
nego ti ated ~y both parti es.
Sec tion 4.7.. Pe rfo rmanc e Co mmcncemenl Dale .
The Perfonn ance Co mm ence ment Date shall be tlo e fir st day of'the month afte r th e month in whi ch all
sc hed ul es arc in fin al fo rm and accepted by City and when Contractor shall have delivered a Notice to
Ci ty that it has inmllcd and com missio ned all of th e Eq uip ment specified in Schedule A and in
accordance wi th th e provision s of Ar ticle 6 and chcdulc H, City has inspec ted and accepted sai d
in stall ation and com mi ss io nin g as ev id enced by th e No ti ce of Substantia l Co mpl eti on as set fo rth in
Ex hibil Ill (ii) . otwi th standin g anything to th e contrary in Article 2 and Article 4 the Performance
Co mm encemc n• Date shall not occur and the City shall not be required to accept the work under this
Co nt rac t unle ~s and until : all Equi pm ent installa ti on fo r th e subj ec t Pre mi ses is co mpl eted by
Co nt ractor i:i accorda nc e with th e tenn s and co ndit io ns of thi s Co ntract. City shall have fift ee n (15)
days after notification by the Contractor to inspect and acr pt the Equipm ent. City reserves the ri ght to
reje ct :he Eq ui pmen t if in stall ati on fails to meet reasonab le standards of workmanship. docs not
r.0 mply with ap pli ca bl e buildin g codes , or is otherwi se not in co mpli ance wi th thi s Con tra ct.
Co ntract or shall not be paid in fu ll , includin g retain agc. until the Not ice of Acce ptan ce (Ex hibit lll (i)
to thi s Co nt ruct) and No tic e of Co ntract ors Se ttlem ent (E xhib it VIII to General Co nditi ons) have bee n
iss ued after th e punch li st is worked down to less th an ten it ems. The retain age will be relea se d after
punch li st is co mpl eted and Co nt rac tor ha s sa tisfied any and all claim s for labo r and materia ls.
Sec tion 4.3. Performance Term or Co ntract .
Unle ss oth erw ise tenninatcd pursuant to the terms of thi s ontrac t, the Performnnee Term of'thi s
Co ntract shall begin wi th the Performa nce ommencement Date and co ntinu e up to a maximum of'
Fiftee n ( 15) yea rs. Thi s Co ntra ct shall be effec ti ve and binding upon th e partie s imm ed iately upon it s
execut ion. Al l energy sa vin gs ac hie ve d du rin g the lnt er:m Peri od shall not be ap pli cab le to th e
Guara nt eed Ene rgy Sav in gs afte r th e Perl'ormuncc Co mmencement Date .
ARTICLE 5: ENE RGY USA GE r 'CO RD S A 'D DAT A
Sec tion 5.1 . E ncrgv Us ag,, Reeords and Dula
Cit y has fu rni shed and hall con tinue to furnis h (or auth ori ze its ene rgy supp lie rs to furni sh) durin g th e
Tenn of' thi s Contract to Co ntra ctor or its de signec. upon it s reque st. all of it s re co rd s and co mplete
data concerning energ y 1nd wmcr usage and related main tenan ce for th e Premi ses ("Needed Data").
ARTI CLE 6: CO STRUCTION AND IN TALLA TIO N BY CON TRA CT OR
Sectio n 6.1.P ermits and Approvals.
it y sha ll use its best efTorts to assist Contracto r in obtai nin g all nec essary perm it s and approvals for
in stall ation of' th e Equipment. In no eve nt sha ll Cit y. howe ve r, be re spo nsib le for direc t payme nt of'
• any permit or li ce nse fee or th e dela y of'a ny such pcnnit or li cense f'ec .
Colorado Governor's Energy Office Page 9
Colorado Energy Performance Contracting Program
Energy Performance Contract for Local Governments and K12
As dire cted by City, des ign doc umen tation wi ll be sub111it1ed to Cit y for rev iew. Cit y ag rees tha 1 1he •
City review proc ess will no1 be lon ge r than 14 ca lenda r days. As dee med necessary by City. design
doc um ent ati on will be forwarded by City 10 1he appropr iate code rev iew co nt ra ctor fo r rev ie· ,v. Th ese
cos ts of code review wi ll be borne by i1 y.
Se ction 6.2. Contractor's Dutv of Prop er In stallation .
All serv ices ca ll ed fo r by 1hi s Contrac 1 whi ch co nslitu te lhe "pra ti cc of archi 1ec1urc'' or the "prac1i ce
of engi nee rin g•·, as th ose 1enn s are defin ed in Ti tl e 12 Co lorado Rev ise d S1a1 u1es. as amended
(C.R . .). shall be perfo r111ed by proper ly quali fied and lice nsed profe ss iona ls employed by Co ntracl or
and shall be performed in accord ance wi1 h app li cab le law. Contrac tor sha ll perform all !asks/phase s
un der th is Co n1 rac1, in clud ing cons truction, and shall in s1all th e Equ ipment in s uch a manner so as 1101
10 harm the stru c1ura l inl egri ty of 1he buildi ngs or 1heir opera 1ing sys lems .
Section 6.3. Us e of Stated Markup s.
In es tab lis hin g lhc Con lrac t Sum th e Co nt raclor has used th e mark ups fo r ove rh ea d und profi t as
disclosed in 1he Co n1rac1or Propo sa l (Appendix C), as nego ti ated in !h e Co nt rnc l for Tec hni ca l Energy
At Ji1 and app lied 10 1he labor and material cosls as shown in Schedule 0 . II has also provi ded 11
co ntin gency eq ual 10 a pe rce nt age of the labo r. mu1er ial and direcl cos l bu dg et The Co ntra cl Sum shu ll
be adj usted hosed on th e ac 1ual cos1s of labor and 111a1erials 10 1he Co n1rac 1or 11111hipl ied by 1h e
markups ag reed 10 by the ont raclOr. bu1 in no eve n! shall 1hc Co n1rac1 Sum be increa sed . In 1h e even!
ii is po ss ib le 10 red uce 1h e Co ntra c1 Sum becau se 1he ac 1ua l labor and 111a1crial co s1s arc le ss 1han •
budge led. !h e Ci1 y ca n. 81 i1s so le op 1i on. increase 1hc Work 10 inc lu de addi1ional cquipmcn l suc h 1h111
1he origi nal Co nt rac1 Sum is rcue hed. lf 1h e it y dec lin es 10 increase 1hc Work. at i1s so le oplio n. lhc
Con1 rac1 Su111 shall be re du ced 10 an a111oun1 consis1ent wil h 1hc pr icin g usi ng 1he slated mark ups and
1hc ba lance shall br app li ed 10 1he lea se fin ancin g amoun l.
Se ction 6.4. Op en Hook Pricing .
Ope n book pric ing wi ll be requ ired. such 1ha1 th e Co ntrucio r wi ll full y disc lo se all cos1s. 0111 rac1or will
main tai n cos t accounting reco rd s on author ize d work perfom1ed under ac tu al cos ts for labo r and maicrial.
or 01 her basis req uirin g accounti ng record s. Con1rac10 r wi ll afford Ci1 y access IO th ese reco rd s and
preserve them fo r a period of ilircc (3) years afic r lin al pay mcnl. Cos1s will be cvo lua lcd 1hro ugh pr ice
ana lysis IO co mpare costs wi1h reaso nab le cri1c ri a such as es1ab li hed cmalog and markc1 prices or
ht slori ca l pri ces. ·11,c pri cing 111c1hod logy and individual cos l marku ps disc losed during prelimin ary
co n1ra c1 nego1ia1i ons "~II be expec1ed 10 he applied . provi Jin g 1hc scope and si,c or 1hc projccl remai n 1hc
same as ass umed when mark ups we re di sclosed.
Section 6.5. Admini stration .
The Co ntracl or·s co nta cl pe rso n (l'rojccl Mana g,·r , shall forwa ..-! all co mmunicaii ons in wri1ing and all
doc ument s to the Prin cipal Re prcsc ntalivc 's co nt ac t pe r n11 ar.o th e Pro gra m Manngcr"s co ntac I perso n
si111u ltan co usly as lis ted be low :
Colorado Govern or 'o Energy Office Page 10
Colorado Energy Performance Contra cting Program
Energy Performan ce Contra ct for Local Governments and K12
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Fo r th e Prin cipal Represe ntati ve:
Michae l Flahe n y
Depu ty City Manager
I 000 Englewood Parkwuy
F.nglewood . CO 801 10
For the Co nt rac tor Projec t Manager :
B. N. Trip athi
Vice Pres id ent
980 I Wes th cime r
Sui te 302
Houston, TX 77042
ARTICLE 7: ENV IRO MENTA L R.EQUI R.EME 'TS
Sec ti on 7.1. Ex clud ed Ma ter ial and Ac th•iti es.
Fo r th e Progra m Ma nage r .
Jim Kav in sky
Build ing Opera tio ns Manage r
I 000 Englewood Parkway
Englewood. CO 80 11 0
For the Co nt rac tor Super in te,dent :
Jim Rec ly
Director of Co nstr uct ion
639 Isbe ll Road
ui te 360
Reno. NV 89509
Cit y recog ni zes th at in co nn ec ti on with the insta ll ati on and /or serv ice or maint ena nce of Equi pment at
Ci ty's Premi ses. Co nt rac tor may enco unt er. but is not res ponsible fo r. any wo rk relat ing to (i) as bestos.
ma teria ls con tai nin g as bes tos. or th e exis tence. use. de tec tio n. re mova l. co nt ainment or trea tm ent
th ereof. or (ii ) po ll utant s. haza rdous was tes. haza rd ous materia ls, co ntamin ant s oth er th an th ose
desc ri be d in thi s Sect ion !Je low (co ll ec tive ly "Hazard ous Ma teri als''), or th e storage . hand lin g. use.
tra nspo n at ion. treat ment. or the di posa l. disc harge . lea kage. de tec ti on. remova l. or co nt ainm ent
th ereof. The mate ri als and ac tiv it ies li sted in the fo rego in g se ntence are referred to as "'Ex cl uded
Ma teri als and Ac,ivi ti es•·. City ag rees that ifpcrfomian ce of wo rk involves any Exclu ded Materi als
and Ac ti vities. City will perfo nn or arrange fo r th e r,e rfo nn ancc of such wo rk and shall bear the so le
ri sk and respo nsi bil ity th erefo re. In th e eve nt Co nt rac tor discovers Hazardous or Exc lu ded Mater ials.
Co nt rac tor shall imm ediate ly cease work . re move all Co nt rac tor pe rso nn el or subco ntractors fr om th e
si te. and notify the City. The City shall be res ponsible to handle such Hawrdous Ma teria ls at its
ex ense. Co nt rac tor shall undenake no funh er wo rk on th e Premises excep t as auth ori zed by th e City
in writ in g. No twith standin g anythin g in thi s Co ntra ct to th e co nt rary. m~y such even t of disco ve ry or
remedia ti on by th e it y shall not co nstitut e a default by th e Cit y. In the eve nt of such stop page of
work by Co nt rac tor. the Tim e for Co mpl etio n of Wo rk wi ll be au tomutica ll y extended by the amou nt
of"t ime of th e wor k stoppage and any ad di tio nal cos ts in c urred by ontrac tor as a result will be added
by Cha nge rder .
Co ntractor shall be re spons ible for any hazardo us or oth er ma teria ls. in clud ing . with ut limi tmion.
tho se li sted in thi s Sc ,·ti on 7.1 that it mr,y bring to the Premi ses.
Sec ti on 7.2. Poh•chl ori n:1t ed lliph cn,•I (l'CII) B11ll nsts; Mc rcun• Lamp s.
Co nt rac tor will ent er into an ag reeme nt wi th an a pp roved PC B ba ll ast di sposa l Contrac tor who wi ll
provide an in fo rma tional packe t. pac kin g recep tac les and instru ctions. la bels and shippin g materia ls .
transpo n at ion, and recyc lin g or incinernt ion se rvices fo r P B ballas ts. All capacito rs and asphalt
Col orado Governor's Ene rgy Office Page 11
Colorado Energy Perfo rma nce Contracting Program
Energy Performa nce Contract for Local Governments and K12
po tt ing co mpound ma teri als re moved t'co m Cit y's PCB ba ll asts wi ll be in cin erated in a fe derally •
approved facil ity. After prope r di sposal. s eni fi cate of De stru ctio n wi ll be provi ded by th e ap proved
facil ity to Ci .'· Co nt rac tors res pons ibil ity ~ha ll be for th e prope r and lega l ma nage ment of any of
Ci 1y·s I' B ba ll asts removed as a re sult of ,e :~stalla tion of the Eq ui pment and shall be li mit ed onl y
unti l sa id PCB ha ll asts are loaded ontc :;; app rove~ PCB ba ll ast disposa l ontractors veh icle for
transponat ion.
Co nt rac tor wi ll en ter into an agreeme nt with an approved lamp dispo sal co n1 rac1or who w,ii p,.:;-.-:~
approved co 111 ainers. mate ria ls required 10 labe l. tran sponation . recyc ling or inci neration in acco rdan ce
wit h EPA requi reme111s. and a copy of the manifest.
Ci ty agrees 10 sig n man ife sts of ownersh ip for all PCB ba ll as ts and me rcury lamps rem oved fr om the
Prem ises.
ARTI CLE 8: ACCE PTANCE T E T l G
Sec ti on8. I . Mo difi ca ti on of Sc hedule s.
To ensure thi s Contract prope rl y accou 111s fo r as -i nstall ed condi ti ons. wh ich con diti ons may vary fr om
th e pre-in sta ll at ion ana lyses. th e Co n1 rac 1or shall re-va li date or modify Sched ul e A and chcdul c H
pr ior to System tan-p.
Sectio n 8.2. Svs tcms Startup and Equipm ent Comr _1iss ioning .
The Co ntra ctor sha ll con du ct a th oroug h and systcma•,c pe rformance te st of each clemen t and total
sys tem of the in sta ll ed Eq uip ment in acc ordance wit!: 1hc procedure s specified in Schedul e H and
pri or 10 acce pl ancc of the projec t by it v as spec ifie d in Ex hibit Ill (ii ). Tes tin g shall be des igned 10
dc1cnnin e if the Eq uip ment is fu ncti oning in accorda nce wi th bo th il s publi shed spec ifi cmions and the
ched ul es 10 th is Co ntract. and 10 detem::ne if mo difi ed building sys tems. subsys tems or co mponent s
arc func tio ni ng pro perl y withi n th e new int egra ted enviro nme nt. The Co nt rac tor shall prov id e noti ce
10 1he Ci 1y of ih e sched ule d test(s} and 1he "i ty and/or i1 s de signees shall have th e ri ght 10 be pre se nt at
any or all such tests cond ucted by ont rac lor and/or manu fac turers of 1h e Eq ui pment. l l1c Co111rac1or
shall he res pons ible for correc ting and/or adju stin g all deficie ncies in th e Equipm ent opera tion that
may be obse rved durin g sys tem com miss io ni ng proce dures of Schedu le H. ll;e Co nt rac tor shall be
respon sible for co rrec ting and/or adjus ting all defi cienc ies in Equi pment opera tio n that may be
observed durin g system te stin g procedures. At City"s req uest. pri or 10 Ci ty accep 1an cc Co n1rac1or shall
al so provide City wi th rea so nabl y sm isfac1 ory documen1ary ev idence 1hm lh c Equipm ent in stalled is
1hc Equipmen1 specified in chcdul c A.
ART I CLE 9: OW 'ERSHIP
ee l io n 9 .1 . Owne rs hip of Certa in Propriclan 1 Pro perty Right s.
Cit y shall not. by virruc of thi s Con1rac 1. acqu ire any ownership in tere st in ,my fomrnla s. pa ucrn s.
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dev ice s. sec ret inventio ns or proce ss es. copyr ights. pmc nt s. other inte ll ect ual or prop rietary rig hts. or , •
Colo rado Governor 's En ergy Offi ce Page 12
Col orado Energy Perfonn an ce Contra cti ng Progra m
l'nergy Perfonn ance Cont ract for Loca l Governm ents and K12
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simil ar it ems of propert y which arc or may be use d in co nn ec ti on wit h th e Eq ui pmen t. il y shall ,
howeve r, have a nonexclus ive lice nse IO utili ze all s uch inl cll ec tu al or propri em ry right s obtained by
Co nt rac tor re lated to Equipm em in co n11 ec 1i o11 with it s use of th e Eq uipm ent un de r thi s Co nt rac t. Th e
Co ntrn clor he reby ass igns 10 th e i1 y all li ce nse ri ght s to any and all so ftware or oth er int ell ect ual
property or prop ri etary ri ght s ii obtai ns fr om Eq uipm ent man ufac turers necessary fo r th e Cit y to
co minu to operate , maint ain . and repair th e Eq ui pm ent in a manne r th at wi ll yield ma.,im al energy
consu mpti on reducti ons. This li ce nse shall co ntinu e s ubseq ucm to any terminmi on or expirati on of
thi s Contrac t ot her than term inat ion due 10 breac h by City.
Sect ion 9.2 . Ownership of Docum ents .
(a) In strument s of Se n •ice
Drawing s. speci fi cati ons :m d oth er docume nt s. in clu di ng th ose in elec tro nic fon n . prepa red by th e
Arc hit ect/E ngin eer and the Archit ect/E ngi neer's con s ulta ms arc ln s1rumcn1s of Se rvice for use so lely with
re spec t 10 thi s Project 1l1e Architect/Engi neer and th e Archit ect/E ngin ee r's co nsult ants shall be dee med
th e authors and 0\111ers of th eir re specti ve ins trumen ts of se rvi ce and shall retain al l common law .
s1atut o1;; aud oth er reserved rights. includin g co pyri ghts.
Ur,,o n e,ec u1i on of thi s Co n1 rac1 , th e Archit ect/E ngi neer hereb y grant s 10 th e talc a perpetual
nc nexclbs ive li ce nse 10 re produce and use . and pcnnit oth ers 10 reproduce and use for th e late. th e
Arch i1• :t/Engin ccr·s In strum ents of Se rvice so lely fo r purpo ses of cons tructin g. usin g and maint ai ning th e
Projec t or for future s lt cra 1i ons. or addi ti ons 10 th e Project The Archit ect/E ngin ee r shai: ~bia in sim ilar
nonexclu sive li ce nses fro m the Architect/En gin ee r's co nsult ants co nsis1en1 with thi s C.1 n1 rac t. If, and
upon th e dat e th e Archi1 cct/E ngi ncc r is adj ud ged in defa ult of th is ontra ct. th e forego in g li ce nse shall be
deemed 1ennin a1ed and rep laced by a seco nd. none xcl usive li cen se pem1it1in g th e State 10 auth orize oth er
si mi lar ly crede nt ia led design profess ionals 10 reprod uce and. whe re pcm1i11ed by law. 10 make changes.
correc ti ons or additi ons IO th e ln s1rume111s of erv ice so lely for purposes of co mpl etin g. usin g and
maint aini ng the Project or for l\nurc altera ti ons, or add iti ons 10 th e Proj ec t
J\ny unilutcral use by th e State of Lh c Instrument s of Service fo r co mpletin g, usin g. maintainin g. addin g 10
or alt er in g th e Projec t or fa cilitie s shall be al th e S1a1 e·s so le ri sk and with out li ab ilit y 10 th e
Archi tect/E ngin eer and th e Architect/Eng in ee r·s co nsult ants; prov id ed. howeve r. 1h a1 if th e Sime s
unilm eral use occ urs fo r co mpletin g. usin g or ma in1ain ing th e Projc,.. as a re sult of th e
Arc hit ect/E ngi neer's breach of thi s 0111rac t. noll.:ng in thi s Art icl e shall be dee med 10 rel ieve th e
Arch itect/Engineer ol'l iabilit y for it s 0\111 acts or omi ss ions or breach of thi s omra ct.
(h) As-B uill Urawings/Rccord Drawings
771 e i1 y and it s cons ult ant s shall , upon co mp le1ion of the Co r.;1ruc1i on Phase receive red lin e As-Buil :
Dra win gs from th e on1111 c1or. Th ese rcd lin c changes sha ll desc ribe the bu ill cond iti on or th e Proiec t
·nii s infonnu 1i on and all or the in corpo ru1cd chan ges directed by Biddin g Addenda. Change
Order /A111cnd111cn1 or Archit ect/E ngin eer's upp leme ntary In str ucti ons shall be in co ~JOra tcd :,y th e
Archit ec t/E ngi nee r and it s co ns ult a111s into a Record Drawin gs docum ent pro vided 10 th e P,inci pal
Rcpre scmmi vc in th e fonn of an elec tro-media fonnm and a reprod ucib le forma l as agreed bc1w,cn the
parti es . ·n1 c Archil ct'l/Eng in cer shall also provid e the Prin cip al Reprc scntutive with th e ,\s-B uill
Draw in gs rece ived from the Co n1 rac 1or.
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Colorado Energy Performance Contracting Program
Energy Performance Contract for Loca l Governments and K12
Sec tion 9.3. Own er ship of Ex isting Equipm ent.
Ownersh ip of th e equipment and materia ls existin g at the Premi ses at th e time of execmion of thi s
Co ntra ct shall rem ain the property of C ity eve n if it is rep laced or it s opera ti on made unnecessary by
work perform ed by Co nt rac tor pursu ant ,o thi s Co ntract. If a pplic ab le. Co nt rac tor shall advise th e City
in wri tin g of all equ ipm ent and materi als to be replaced at th e Premises and th e it y shall within
fifteen ( 15) day s design ate in writing to the Co ntrac tor whi ch eq uipm ent and materia ls should i,01 be
dispo sed of off-s ite by the Co ntractor. It is un de rstood and agreed 10 by both Part ies that th e Cit y shall
be res ponsibl e for and de signate th e location and storage for any equipment and material s th at should
not be disposed ol' off-s ite. Exce pt as may be otherwise pt vided in thi s Co ntract. th e Co ntra ctor shall
be re spons ib le for th e dispo sa l of' nil eq uipm ent and material s de signat ed by the ity as di sposable off-
site in ac co rdan ce wi th all applicab le laws and re gulations rega rdi ng such di s posa l. Excep t as
in dica ted in Sec ti on 7.1 and cc tion 7.2,. und er no circum stance shall Co ntrac tor be ob li gated to
di spose of or take rcsi,0'lsibili1v for any mate rials id ent ified in Sec ti on 7.1 or Sec tio n 7.2 of thi ·
Contract.
Se cti on 9.4. Own ership of Meas urement and Ve rificati on Eguinm cnt .
City agrees to own the equipment required to provide th e ongoi ng measurement of' energy and water
sa ving s (the "Meterin g Equipment "). If requ ired. it y shall pro vid e and maintain a non-dedicated
te le ph one li ne tr, fac ilitate remote moni tori ng of th e Equipment.
A RTI CLE 10 : STA 'UA RllS O F COMFORT
Sec tion I 0.1 St1rnda rds of Comfort.
Co ntrac tor will des ign and in sta ll tl·,e Equipment so th at it is abk to provide th e standard s or heatin g.
coo li ng. vent il ati on. hot wat er suppl y. lighng q!iali ty und leve ls de sc rib ed in Sch edul e I. During th e
term of thi s Co nt ra ct. C ity wi ll mai nt ai n. accordi ng to Sc hedu le K, and opera te the Eq uipm ent in a
ma nne r that wi ll pro vid e th e stand arrl s of comfort and le ds of operati on as de sc ri bed in Sc hedule I.
ARTI C L E 11 : EQ ll'MENT WA IHUNTI ES
Sec ti on I I.I Eq uipm ent Wa rra nti es .
Co ntra ctor warrants that all equi pm enl so ld and in stal led as part of th is Contrac t is ne\\'. unle ss
ot herw ise ag reed . \\'ill be mmerially free from defects in materials or wo rkm ans hip . wi ll be in stalle d
properl y in a good and "orkman li kc manner . an r· will !'un cti on proper!; for a period of one (I ) year
from th e da te of th e uh stantial Complc 1i on for the particular energy co nse rva ti on measu re if opcrat,·d
and main tained in acco rda nce wi th th e procedure s esta blished per bui lding . Su bstantial Co mplet io n
shall be defined as th e stage in th e progr ess of'th e Work. with res pec t to a parti cular energy
conserva tion measure. where th ~ \\fork is sufficiently co mple te in ucco rdan cc with th e Co ntra ct
Docu ment s so that th e Ci ty ca n uti lize and take beneficial use of th e ene rgy conse rvatio n meas ure for
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Colorado Energy Performance Contracting Program
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i1 s int end ed use or purpose. Subs tanti al Comp leti on does nol occ ur uni ii lhe Eq uipm ent or system has
been commissioned , accep ted, and 1he "Sub stanti al Co mpl eti on " fom1 fu ll y exec uted wi th respect to
1he pan ic ular energy co nserva ti on measure be in g accepted.
/I f1er the warranty period, Contrac,or shall have no responsibility fo r performing mai nt enance, repa irs,
,.r niaki ng manufacturer warrant y claim s relatin g to th e Equ ipmenl.
ontrac1or funher agrees to assign 10 City all avai lab le manufacturer 's warranties relating to 1h e
Eq uipment and 10 deliver such writlen wa rrantie s and which shall be att ac hed and se1 fo rth as Exhibit
IV; pu rs ue rights and remedie s agai nst the manufacturers und er the warranties in 1he event of
Eq uip me nt malfun ctio n or in.proper or defective fun cti on, and defects in pans, wo rkman ship and
performance . Con tractor shall , during th e warranty period , notify th e City whenever defec ts in
~. :uip ment pans or perfo rm ance occ ur which give ri se to snch rights and remedie s and 1hose ri gh ts and
, •11,edies are exercised by Co ntractor. Durin g lh is peri od , th e cosl of any ri sk of dama ge or dama 3e 10
,1>• ,·quipmen l and its performance, includin g damage to property and equ ipment of th e Ci1y or the
Premise s, due 10 Co nt ractor's failu re 10 exe rci se i1 s wa rrant y rig ht s shall be borne so lely by Co ntracto r.
Al! warranl :es , 10 the extent tr ansferab le, shall be tran sfera bl e and ex tend 10 th e Ci ty. The warranties
sha ll specify •h al on ly new, nol reco nditi oned , parts may be used and in stall ed when repair is
necessi1n1cd ~ ma lfunc li on .
01withs1anding 1he above , nollu.,g in 1his cc 1ion shall be co nstru ed 10 all ev iai e/rcli cvc th e
r~ntracl or f-om co mpl yi ng with it s obliga1 ions 10 pcrfonn und er all 1cnn s and cond ition s of thi s
C~ntracl and as se t fonh in all anac hed Sc hedule s.
Sectio n 11.2 A~tion s bv Co ntpcto r,
Incorporated herein by rcfcre~cc Sc h,Jule D, Schedul e ,I, and Sc hedule N.
Sec tion 11.3 . Malfunctions and Emergencies.
Ci 1y shall use it s best efforts to notify th e Contrac tor or it s desig nated sulx:on trac tor within twenty -fo ur
(24) hours after the City's ac tu al know ledge and occ urrence of: (i) any malfunction in the opera ti on of
1he Equipmcnl or any preex ist in g energy relaied equipment 1ha1 mi ght mai eri all y im pac l upon the
Guara nt eed Energy avin gs, (ii ) any interruption or aheralion 10 1he ene rgy supp ly 10 lhe Premi ses, or
(i ii ) any ahermi on or modifica1io n in any energy-re lated equ ipm enl or il s operatio n.
Where i1 y exercis,~s due diligence in a11emp1ing to assess lh c exi stenc e ofa ma lfun cti on, in1err up 1ion ,
or altc ralion ii shall be deemed no l at fau h in foiling lo correc tl y identify any such co nditi ons us ha ving
a material im pacl upon !h e savi ngs. Ci1 y shall notify Con 1rac1or wi thin twent y-four (2 4) hours upon i1 s
hav in g act ual know ledge of any emerge ncy co nditi on af'fcc 1in g 1he Equ ipmen l. If' such malfunction.
int errup ti on, or al tera1ion occ urs dur ing the Warrant y Period , Co n1raclor sha ll respond to any such
noti ce with in fo rty eig hl (48) hours fo r non-cri ti cal equip ment , an d twen ty four (24) hours for critical
equip ment, and shall promptly 1hereafler proceed wi 1h co rrect ive meas ures . Any telep hon ic notice of
such co nditi ons by Chy sha ll be fo ll owed \\1thin three business days by written noti ce to Contrac tor
from Ci1y. If Ci1 y unreaso nabl y delays in so no ti fy in g Contrac tor of a malfu nction or emerge ncy , and
Colorado Governor's Energy Office Page 15
Colorado Energy Performance Contractin g Program
Energy Performance Contract for Local Governments and K1 2
1he ma lfun c1 ion or eme rge ncy is 1101 01hcrwi se correc1ed or remedied. on1 rac 1or ma y charge Ci1 y for
11s loss. due 10 1he de lay. asso ciated wi th th e Guara nt eed Energy Savi ngs un der thi s Con tra ct fo r th e •
parti cular time peri od, provid cJ 1ha1 Cont ra ctor is ab le to show the direct cau sal con~ec ti on be twee n
1hc delay and till' lo,s.
The Cont rac tor will provide a wri nen record of all service work performed . Thi s record wi ll indicate
th e reas on fo r the se rvic e. desc ri ption of th e problem and the corre ctive ac 1i on pcrfor111cd .
Sec tio n 11.4 Acti o ns b,· Ci ty .
During th e term of thi s Co111 rac 1. City shall not 111 ove , remove. 111 odify. alt er. or change in any way th e
Eq uip111e 111 or any part the reof wi th out the prior wr iu cn approva l of Contractor excep1 as set forth in
Sc hedule K . mw ith s1a nding 1he forego in g. Ci1 y 111ay take reasonable steps 10 pro te c11he Eq uip111 e111
if. du e to an e111crgency. it is not po ss ibl e or reaso nab le 10 notify Co nt rac tor before tak in g any such
ac tions. In th e even t of such an em erg ency. City shall 1ake re asc,nab le ste ps to protect th e Equip111 e111
fro m da111a ge or injury. City agree s to maimain th e Pre111isc s in good repair and to pro 1cc1 and preserve
all port ions th ere of. which 111ay in any way a ffect th e opern 1i on or 111ai nt enancc of the Eq uip 111 ent. all in
acco rd ance wit h 1he same stand ard of care 1hc City appli es to 1he Premise s ge nera ll y. th a1 of a
rcaso na('1y prudent gove rnm ent owner.
ART I CLE 12: 1ODIFI CAT I ON, UPG RA DE OR ALT ERAT ION OF EQ IPM E 'T
Sec tio n 12.1. Mo dili ca tinn of Equipm ent.
Dur ing 1hc Term of thi s or,l rac t. Ci1 y "ill not. \\itho~t 1he prior wr iuen con~c n1 u, Con trac tor. ali cr.
affix or in sta ll any acce sso ry Equipmen1 or device on uny of 1he Equipme nt if" such add iti on will
chun gc or impai r the ori gina 1:y intended func tions. va lu e or use of th e Eq uipment or cau se a rcdu c1ion
in the leve l of effi cien cy or savi ngs i.;cncratcd by such Equipm ent with out ontructor's pri or writt en
approval. wh ich shall nm be unrea so n 1bl1 wi1hhcld .
Sec tion 12 .2. Upg ra de or All crn ti on of Equipm ent.
Com ra c1ar shall at all 1i111es have ih c ri gh t. subjccl IO Ci1 y's prior wri uen approval. which approval
shall 1101 be unr ea so nab ly wi1hh cld. 10 cha nge 1he l:.qu ipmenl. re, ise any proc ed ure s for 1h e upcra 1i on
of 1hc l:q ui pmcnl or implcmem 01her •ner gy saving ac1ions in 1h c Premi ses. pro vid ed 1ha1 : (i) 1hc
Co n1rn c1or co 111 plic s wi1 h 1he siand nrd s or comfon and ser vices sci fo rth in Sc hedule I herein : (ii ) such
modi ficnti ons or addition s to. or n.:placcmcn1 of the l.:.quipmcnl. and an~ op era ti onal changes. or new
procedures arc ncc c~s ar) to enable the Co ntra cto1 !o achi eve greater ene rgy and cos t sav ing:--ut th l.!
Pre mi ses and : (iii ) an ~ cos t in curred relati\'c 10 s11ct-modifi cati ons. addi ti on s or replacemen t of th e
Equ ip111 cnt. or ope ra1i on al chan ges or new proc edure s shall be 1h e rcspon sibili1 y of 1hc Con1ra c1 or.
All 111odifi ca1ions. addi 1i ons or rcpla cem cn1 s of the Eq uipm cn1 or re visions 10 opcra1 in g or 01 hcr
proced ure s shall be de scribed in a suppl e111cntal Sc hcd ule (s) 10 be pro vided 10 1h c Ci1 y fo r appro val.
which shall not be unreaso nabl y wilhh c ld. provided 1ha1 any rcplacemc111 of the Eq uip 111 e111 ~hall.
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unl ess oth erwi se ag ree d. be ne\\' and have equal or bc 1ter potenti al to red uce energy con sum pti on m th e •
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Prcrnise s than th e Equip ment bein g rep la ced . The Co ntra ctor shall update any and all software
neces :,ary for the operation of th e Equipm ent. All replacement s of and alterati ons or addition s to 1h r.
Eq uipm ent shall become pan th e Equipment descri bed in Schedule A and shall be ,overed by th e
prov ision s and terms of Article 6 and Article 8.
ARTICLE 13:LOCAT IO 'AN D ACCESS
Sect ion 13 .1. Contrac tor Access.
Contrac tor acknow ledge s that th ere exist s suffi cient space on th e Premi ses for th e in stallati on and
operation of the Equipment . Cit y shall take re aso nabl e step s to protect such Equipment from ha rm .
th eft and mi suse during th e term of thi s Co ntra ct. City shall prov id e access to the Premi ses fo r
Co ntractor and its subcontract ors to perfonn an y functi on related to thi s ontract durin g reg ul ar
busine ss hours, or such other reaso nabl e hour as may be reque sted by Co ntract or and acceptab le to th e
City . Contra ctor shall br granted immedia te access to make emergenc y repairs or correction s as it
may , in it s discreti on, detcrmin ~ are. ne edr I. Co nt ra ctor 's access to th e Premi ses to make emergenc y
repairs o-co rre cti on,· as i, ,nay detem1ine are needed shall not be unreaso nabl y restr icted by Cit y.
Co n rn ctor shall · · ,imd iatel y nutify t11e ity whe n emergen cy acti on is taken and fo ll ow up with
wr itt en noti ce wi t~. three C:>J busin ass days sp.::cifyin g th e ac tion taken. the reaso ns th erefore. and th e
impact upon th e Pitrnises ·r.a:i'-·.
Sec tion 13.2. I .']?1' ..t\,f.£\:~
lfa tilit y A :s J ,·,,. -,,,.-01 ,; made as described in Sec tion 3 (U tilit y Awurd Pa yments). the
fo ll owi ng ap~ties. Upon requ es t by th e Utilit y (or its age nt ) und with prior conse nt uf th e Cit y which
co nsent shall not be unreaso nabl y wit hh eld , th e Ci ty shull agree 10 all ow Utilit y to int erview th e Ci ty
and to en l~r th e Premi ses at rea so nabl e tim es through out the life of th e in stall ed equipment to in stall
meterin g cquipme~t. pe rfon n energy aud its or in spec t th e fac ili ties and any eq uipment in stall ed . The
Cit y alrn agree s to cooperate with th e Utilit y or it s agent upon requ es t and with pri or co nse nt of th e
Cit y. in co nduct ing such ac tiviti es and/or in analyzin g energy savi ngs. At all time s a rep re sen tativ e of
the City (or it s age nt ) shall be pre se nt durin g such in spec ti ons .
ARTl <:LE 14: il1ATE RIAL CHA NGE
Se ction 14 .1. Materia l Change Defined.
A ·'Materi al Change•· hall in clu de an y cha nge or cumulati ve changes in or to th e Premi ses. wheth er
st ru ctu ra l. open• nal or otherwise in nature whirh reaso nab ly could be ex pec ted to in crea se or
decrea se annu e •~·,. ;rgy co nsum pt ion in accord anc e with th e provi sion s and procedures se t fort h in
Sc hcduk E an~ .:,c hcdulc F af1er adju stment s for cl imati c vnr iation s and prov id ed a co rrelati on exis ts
bet wee n usage and Material Chan ge.
Ac ti ons by th e Cit y thut may re sult in a Material hange include but arc not limited to th e foll ow in g:
• (i) mann er of use of th e Premi ses by th e City: or (ii) hours of opera ti on for the Premi se s or for any
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Colorado Energy Perfonnance Contracting Program
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eq uip ment or ene rgy usin g sys tems opera tin g at the Prem ises; or (i ii ) pe rm anent changes in the
co mfon and serv ice para meters se t fo nh in Schedule I; or (iv) occupanc y of th e Premises; or (v' •
struc ture of th e Premi ses ; or (vi) types and qu antiti es of eq uipm ent used at th e Premi ses or (v ii)
modifica ti on, re novatio n or co nstruction at th e Pre mise s; or (viii) th e City's fai lure to prov id e
main tenance of ar I repa irs 10 the Equ ipm ent in acco rda nce with Srh edul e K; or (ix) cas ualt y or
conde mn ati on oftne Premises or Equ ipme nt, or (x) chan ges in ut ilit y provider or utili ty ra te
class ifi cat ion , or (xi) an y oth er cond iti ons oth er th an clim ate affec ting energy or water use at the
Pre mises.
Section 14.2 . Reported Material Change s; Notic e hv Citv
The City shall deli ve r to th e Co ntractor a \\Titten notice desc ri bing all ac tu al or proposed Ma teria l
Changes in th e Premi ses or in the operati ons of th e Premi ses at least 30 days befo re any ac tu al or
proposed Mat eria l Change is impl emented or as soo n as is prac tica bl e after an eme rge ncy or oth er
un plann ed even t. No tice to th e Co ntractor of Ma teri al Changes whi ch res ult beca use of a bona fid e
eme rge ncy or oth er sit uati on whi ch preclud es adva nce notifi ca ti on shall be dee med suffic ient if give n
by th e Ci.y within fi ve (5) busin es s days aft er ha vin g ac tu al know ledge th at th e eve nt cons till'tin g th e
Ma teri al Change occ urred or was discove red by th e City to have occ urr ed .
Secti on i J.3. Other Adjustment s
As agree~ to in Sec ti on 14 .2, City will alen Co nt ractor of Ma terial Changes as kn own. Both pan ics
have a ves ted int eres t in mee ting th e guarant eed sav in gs of th e Cont ract. As such , Co ntractor will
wo rk wi'i h Cit y to in ves ti ga te. id ent ify and co rrect any changes th at preve nt th e guarant ee d sav in gs
from be in g rea li zed. As a res ult of such in vesti ga ti on, Co nt rac tor and City shall detennin e what, if •
an y, adjustme nt s to th e ba seline will be made in accordance with th e prov isio ns se t fo nh in Schedule F
and Sc hedule B.
ARTI CLE IS: TRAI NING AN D FO LLOW -U P ACTIVITI ES BY CONTRA CTOR
Section 15.1. Training .
The Co nt rac tor shall co nduct th e trai nin g progra m described in Schedule M. App ro pr ia te tra in ing must
be comple ted prior lo accep tance of the Eq ui pment install ati on. The Co nt racto r shall prov id e
reaso nable ongoin g tra in ing when eve r nee ded wi th respec t to upda ted or alt ered Equipm ent . incl ud in g
upgradeo soHwa re. uch trai ning shall be provi ded at no charge to th e Cit y.
Section 15 .2. Appl ic ation for Energy Star or LEE D.
Upon req uest by Ci ty, th e Co nt rac tor shall conduc t inves ti ga ti on int o any appli cab le c,11hicat ion
progra m such as Co ll aborative fo r High Pe rfo rm ance Schools . Energy Star Benc hr iark . S Gree n
Buildin g Co un cil's Leaders hip in Energy and Env iro nm ent al Des ign (L cEDJ , etc. and fa r ;ii tatc
req uested ce n ifi ca ti on process on behalf of Cit y.
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ARTIC LE 16: GENERAL CO NTRACTUAL PROV ISIONS
Sectio n 16.I Additi onal In sura nce Requirement s-Pro fessio nal Lia bility In sura nce .
Con1rac1o r promi ses and agrees 10 main1a in in full force and effec1 an Errors and Omi ss ions
Professio nal Li ab ility In suranc e Polic y in lh e amoum s indicmed in 1he fo ll ow in g 1able as minimum
coverage . The po li cy , includin g claim s made forms , shall rem ain in e!Tecl for 1he dura1ion of th e
Interi m Period and for one year beyond the co mpletion and acce pl ance of the Equipm ent. Th e
Co ntrac tor shall be re spon sibl e for all claim s, damages , losses or ex pen ses, includi ng reaso nable
attorne y fee s, ari sing ou1 of or re sult ing from th e perform anc e of profess ional se rvice s contemp lated in
1hi s Contract , provided that any such claim , dam age, loss or expense is ca used by an y neg li ge nt ac1.
error or omi ss ion of 1he Co ntractor. an y co nsul tant or asso ciate thereof, or an yo ne directly or indirec tly
employe d by the Co ntractor . Th e Co ntract or shall submit a Cenifica1e of Insuran ce veri fyin g said
coverage a1 th e signing of thi s Co ntract and also any notice s of renewa ls of the sa id polic y as th ey
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. 'il in imum Coverage per
Claim
Minimum Coverage in th e
A re ale
SI,000,000 $2,000 ,000
ART ICLE 17: EVENTS OF DEFAU LT
Sec1i o n 17.1. Event s of Defa ult bv Citv .
Eac h of the fo ll owing ev ents or co nditi ons shall cons1i tut e an "Eve nt of Defa ult" by Cit y:
(i) an y fail ure by City to pay when du e any amount required to be paid pursuant to
Schedule O and such fai lure continue s for a pe ri od of fi ve (5) days af1er the date due :
(ii ) any fai lu re by Cit y to pay Co nt rac tor any sum du e tha t is not in di spu1 e.
hereunder for a service and maintenance peri od of more th an thiny (Jll) day s aft er the
dat e du e:
(iii) any othe r fai lure by City to perforn1 or compl y wit h th e tenns and conditions of
thi s Co ntrac l. inc luding breach of any cove nant contained herein , provided th a1 such
failure co n1inues for 1hiny (30) day s after no1ic e 10 Ci1y demandin g th at such fai lures 10
perform be cured or if such cure cann ot be effec ted in such fony-tive (45) days. City
shall be deem ed 10 have cured defau lt upon the co mmen ceme nt of a cure wit hin such
forty-five (45) da ys and dili ge nt sub sequent co mpl eti on thereof;
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(iv) any representation or warranty furnished by City in this Contract that was false •
or misleading in any material respect when made .
Section 17.2 . Events of Default by Contractor.
Each ofth~ following events or conditions shall constitute an "Event of Default " by Contractor :
(i) the standards of comfort and service set forth in Schedule I are not provided due
to failure of Contractor to properly design, install, maintain , repair or adjust the
Equipme nt exce pt that such failure, if corrected or cured within twenty-one (21) days
after written notice by City to Contractor demanding that such failure be cured, shall be
deemed cured for purposes of this Contract.
(ii) any representation or warranty furnished by Contrac to r in this Contract is false
or misleading in any material respect when made ;
(iii) provided that the operation of the facility is not adverse!} ::Jected and provided
that the Standards of Comfort in Schedule I are maintained, any failure by Contractor
to perform or comply with the terms and conditions of this Contract, including breach
of any covenant contained herein except that such failure, if corrected or cured within
thirty (30) days after written notice to Contractor demanding that such failure to
perform be cured , shail be deemed cured for purposes of this Contract;
(iv) any lien or encumbrance upon the equipment by any subcontractor, laborer or
materialman of Contractor which is not release.J ii. tnirty days after notice of said filing ;
(v) the filing of a bankrupicy petition whether by Contractor or its creditors against
Contractor which proceeding shal l not have beell dismissed within 90 days of its filing ,
or an involuntary assignmen t for the benefit of all creditors or the liquidation of
Contractor.
(vi) failure by Contractor to pay any amount due that is not in dispute , N perform
any material obligation under the terms of this Contract , unle ss such amount due or
failure to perform is excused pursuant to the provisions of this Contract.
17.3 Events or Default and Remedies
(A) Notice of Cure Period
In the event of any breach that is not an Event of Default, notice ofs,,ch shal l be given in writing by
the aggrieved Party to the other Part y. If such breach is not cured , carmot be cured , or if due diligence
to cure the breach has not begun within 30 days of receipt of wrinen noiice, unless otherwise stated
herein , or ifan Event of Default has occurred , the aggrieved Party may e ~rcise any of the remedies set
forth in Section I 7.38 . Notwithstanding anything to the contrary herein, the City. in its sole discretion ,
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ne ed not provide adva nce notice or a cure period and may immediate ly termin ate thi s Co nt ract in
whole or in part if reasonably ne cessary to pre serve pub li c safe ty or to prevent immediate publi c cri sis.
(B) Remedie s
ll'Con tra cto r is in breach und er any provi sion of thi s Co ntra ct or com mit s an Evem of Default., •"'
shall have all of' the remed ies lis ted in thi s cc ti on I 7(8)(i) and (ii) in ad diti on to :,II oth er remedie s sc i
forth in other sect ions of' thi s Co ntract following the not ice and cure period set fJ1th in ect l, 11
I 7.3(A). it y ma y exercise any or all of the rc11,~dies ava il ab le to it. in it s so!. di scretion . .:onc urrent ly
or co nsec utivel y.
If City is in bre ec h und er any prov ision of thi s Co ntract or co mm its an Eve nt of Default. the Co ntra ctor
sliall have all of th e remedies li sted in ect ion I 7(8)(iii ) in addi ti on to all other remed ie s se t forth in
nt hcr sec ti ons of thi s Cu n11a ct follow in g the notice and cure period se t fo rth in ection I 7.3(A).
Co ntractor ma y exc rci ~e M': ;, 1111 of th e remed ies available to it. in its so le di sc reti on. co nc urrentl y or
co nscc 11tivcly .
An)~hin g in thi s ontra ct to the contrary notwiths tand ing. (I) nei th er part y nor it s respective offi cers.
direc!ors. age nt s, employees , parent. sub sidi aries or affi liate s or th eir offic ers. di rec tors, age nt s or
employees shall be li ab le to any other part y. or it s parent. subsi dia ri es. affi li ates. office rs. directors.
ug< ts, emplo yees . successors or ass igns. or th eir re spective in sureds. for any in cide nt al. indirec t.
po r itivc or consequential damages. co nn ec ted with or rcrnlting fr om performance or non ~pc rfom1a ncc
oft11is Agree ment (irre spective of whet her such claim of li abi lit y is based upon breach of wa rranty .
stric t li abi lit y, tort . contract. opcrntiun f lnw or otherwise) or anythin g done in conn'-:!ction th erew ith
in cludin g. wit hout limitation, claim s in the nature of'los t revenues. in co me or profi ts (o ther than
payments exp ressly required and properly du e under th is Co ntra ct). and inc rea sed expe nse of.
redu cti on in or loss of powe r ge neration producti on or eq uipm ent used th erefor. and (2) Co ntrac tor's
li abi lity in co nt ract under thi s Co ntra ct shall in all cases be limited to th e sum ol'th e pa yment s received
by Co ntra ctor under ec ti on 2. ontra ctor's li abil it y to Custo mer for bodily injury. dea th or dama ge to
prope rt y will. in all cases. he limited to th e proceed s of in surance maintained by Comractor pursuant to
th e requirement s ol'thi s Co nt rac t. ontra ctor. ho\\cvcr. in no eve nt shall be obliga ted to ind emnify
Ci ty to th e ex tent that any injury or dama ge is ca used by th e ne gligence of Cit y or any entity for which
it y is legall y re spon sible.
i. Termination for C:t usc :ind /o r Breac h
Ci ty ma y tcm1i na tc thi s entire ontra ct or any part of thi s Contract as pro vided herein . Exe rcise by
Ci ty of this right shall not be a bre ac h of' it s ob li ga ti ons hereunder. Co ntra ctor shall contin ue
perf'onnancc of this Contract to th e ex tent not tcrrninm cd, if'an y .
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a. Obligations and Rights
To the extent specified in any tennination notice, Co ntractor shall not incur further
obligations or render further perfonnance hereunder past the effective date of such notice ,
and shall tenninate outstanding orders and subcontracts with third parties . However,
Contractor shall complete and deliver to City all Work not cancelled by the tennination
notice and may incur obligations as are necessary to do so within this Contract's tenns . At
the sole discretion of City , Contractor shall assign to City all of Contract or's right , title ,
and interest under such tenninated orders or subcontracts . Upon tennination , Contractor
shall take timely, reasonable and necessary action to protect and preserve property in the
possession of Contractor in which City has an interest. All materials owned by City in the .
possession of Contractor shall be immediately returned to City . All Work Product , at the
option of City, shall be delivered by r,ntractor to City and shall become City 's property .
b. Payments
City shall reimburse Contractor only for accepted perfonnancc up to the date of
tennin ,t:on or as provided in the General Conditions . u; after termination :,y City, it is
determined that Contractor was not in breach or that Contractor's ection or inaction was
ex cusable , such termination shall be treated as a termination in thJ: public interest and the
rights and obligations of the Parties shall be the same as if this C<,ntract had beer.
terminated in the public interest , as described in General Conditic ,ns .
c. Damages and Withholding
Notwithsllulding any other remedial action by City , Contractor shall remain liable to City
for any damages sustained by City by virtue of any breach under thi s Contract by
Contractor and City may withhold any payment to Contractor for the purpose of mitigating
City 's damages, until such time as the exact amount of damages due to City from
Contractor is determined . City may withhold any amount that may be due Contractor as
City deems necessary to protect Ci ty against loss , including loss as a result of outstanding
lie ns, claims of former lien holders, or for the excess costs incurred in procuring similar
goods or services . Contractor shall be liable for excess costs in curred by City in proc uring
from third parties replacement Work as cover. Lia bility may altern atively be assessed per
the General Conditions , in City's discretion .
d. Termination of M&V Term
Notwithstanding anything to the contrary herein, City may terminate this Contract after the
first three years of the M&V Term , and if so terminated , Contractor shall havr. no further
obligations hereunder thereafter.
ii. Remedies Not Involving Termination
City, its sole discretion , may exerci se one or more of the followin g remedie s in addition to other
remedie s available to it:
a. Suspend Performance
Suspend Contractor 's performance with respect to all or any portion of this Contract
pending necessary corrective action as specified by City without en titling Contractor to an •
adjustmen t in price/cost or perform an ce schedule . Contractor shall promptly cease
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perfomiance and incurring costs in acc ordance wit h Cit y"s directive and Cit y shall not be
liab le for cos ts incurre d by ont rac tor after 1he suspe nsio n of pcrfomiance under thi s
prov ision.
b. Withhold Payment
Withho ld payment to ontra ctor u111il correcti ons in Co111rac1or 's performance arc
sa tisfa ctorily made and co mpl eted.
c. Den y Pa yment
De ny pa yme nt for tho se ob li gat ions not perform ed. that due to Co nLractor 's ac ti ons or
inuc ti ons. canno t be perfo rm ed or. if pe rfonned. wo uld be of no va lu e to Cit y: pro vid ed.
th at any deni a1 of payment shall be reaso nabl y related to the va lu e to Cit y of the
ob li gati r,nr • 11 perfon ncd.
d. 'l:<tinovnl
l\l otwith tand)n , any other provi sio n here in. Ci ty may demand imm ediate rem ova l of any
,,f Contrac 101 's emp loyees , agent s, or subconlra ctors whom Cit y dee ms in co mpetent.
care less. i1 1s,,i-.., ,:inatc. unsuitable, or ot herw ise un accc pt ab lc1 or whose co ntinu ed relatio n
10 thi s ConP·e .. dee med 10 be co nt rary 10 1hc public int eres t or Cit y's best int ere st.
c. :-i1 tell ec1 u11I "'ropcrty
lfCon11 ,1 ~1or i .. !'r in ges on a patent . copy righ t. trade mark . trade sec ret or oth er int ell ectual
prope,1 v r,i ht while perfo m1in g its ob li ga ti ons under thi s Co 111ract, Co nt racto r shall. at
Ci ty·s ,,p11011 (a) obrnin for Cit y or Co ntra ctor th e right to use suc h produ cts and services:
(b) r •place any Goo ds, Services. or ot her product in vo lved wi th non-infrin gin g produ cts or
mod ify th em so th at th ey beco me non-i nfr ing in g: or. (c) if neith er of th e fo rego in g
ali cmotive s arc reaso nab ly ava il ab le. remo ve any infrin gin g Goods. Service s. or prod ucts
and refund th e price paid th erefore to ity .
iii . Remedies 1111d Tcrminatio11 by Contrnrtor
The ontrn ctor. in it s so le di sc reti on. may exe rcise one or more of th e fo ll ow in g remed ies in
additi on 10 oth er remedies availab e 10 it at law and in eq uit y:
(a) br in g ac ti ons fo r any remedi, s avai lab le at law or in eq uity or oth er a pp ro pri ate
proceeding s for the recove ry of dam ages. and /or bri ng an ac ti on in eq uit y for specific
pcrformuncc ; or
(b) require Cit y 10 pay (a nd Ci ty agrees th at it sha ll pay) all ou t-of-pocket cost s and
expen ses inc urred by Co ntractor as a re su li or the breach or Evc 111 or Dcf'auli and/or
Co ntra ctn r's actions und er th is Co ntra ct. includi ng, with out limitation. all cos ts related 10
th e repos sess ion. safekeepin g. storage. re pair. re cond iti on ing or dis posi ti on of an y
Eq uipme nt: or
(c) wi th or witho ut lega l proce ss C,o ntrac tor may termin ate thi s ont ract by del ivery
of written notice of termin ation .
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ARTICLE 18: ASS IGNME 'T
Sect ion 18.l. Assignmcnl bv Conlractor.
The Contractor ack now ledges that th e Cit y is induced to enter into thi s Co nt rac t by , among oth er
thin gs , the profe ss ional qualifications of the Contractor. TI1e Co ntractor agree s th at exce pt as set fort h
be lo w, neither thi s Co ntrac t nor any right or obli ga tion s hereund er ma y be ass igned in whole or in pan
to an ot her firm, without th e prior written app rova l of th e Cit y. Co ntrac tor may elec t to use
su bco ntrac tors and/or subconsu lt ants in mee tin g its obli gat ion s here und er.
(i) Th e assignment of thi s Co ntract , in who le or in pan, to a wholl y owned subs idi ary of
Contractor or to a related company , so long as suc h subsi di ary or co mpany is
creditwonh y, doe s not require the conse nt of th e oth er pany.
Scclion 18 .2. Assig nment bv City .
Cit y ma y transfer or ass ign thi s Co nt rac t and its righ ts ar.d obl iga ti ons herei n to a successor or
purch ase r of the Prem ises or an int erest therein with th r; con sent of Co ntracto r, whi ch shall not be
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unreaso nably withheld . Th e lack of financial qualific ation of th e new owner sh, oc gro und s for •
wi thh oldin g s uch co nse nt.
ARTICLE 19: REPRESEN TATIO SAND WARRANTIES
Sectio n 19 .l. General Repr ese ntation s and Warranties.
Eac h pany warrant s and rep rese nt s to th e oth er th at:
(i) it has all req ui sit e power , auth or it v. licenses , permit s. ar.d franchise s. corpora te or
otherw ise. to exec ut e and de li ver thi s Co ntrac t and pe rfo1 . its ob li ga ti ons hereund er ;
(i i) its exec uti on . deliv ery , and perfonna ncc o f th is Co nt ract wi ll not resu lt in a breach 0r
violatio n of. or co nstitut e a default under any <.ontrac t, lease or ins trum en t to which it is
a pany or by whi ch it or it s propenie s may be lx,un d or afTectcd:
ARTI CLE 20. ADDIT IONAL REPRESENTATION S OF TH E PART I E
Sec tion 20. l. Bv City.
Ci ty hereby warrants , repr ese nt s and promi ses that :
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(i) Cit y is authori zed und er th e Co nstituti on an d laws of th e State of Co lorado to
ent er int o thi s Contrac t, eac h transac ti on co ntempl ated hereby, an d to perfo rm all of its
obli ga tion s und er thi s Co ntract.
(ii ) Subject to th e prov isions co nt ai ned herein, Cit y has prov id ed or shall provid e
tim ely to Co ntractor, all reco rd s relatin g to energy and wa ter usage and ener gy -related
maint enance of Prem ises req uested by Co ntrac tor and th e info nn ati on se t fo rth th erein
is, an d all in fo rm ati on in ot her records to be subseq uentl y provid ed pursuant to thi s
Co ntrac t will be tru e and acc ura te in all materi al res pec ts and Contrac tor shall be
entitl ed to rely th ereo n; and
(i ii ) City has not ent ered into any prior leases, co ntrac ts or ag ree mer.ts with oth er
perso ns or entitie s regardi ng th e le as in g or acqui siti on of water or en ergy efficien cy
equi pment or th e pro vision of energy manage ment services fo r th e Premi ses or wi th
regard to serv icin g any of th e Equipm ent loca ted in th e Premi ses th at woul d encroac h
up on th e sco pe of thi s Co ntract. Cit y shall provide Co ntractor with co pi es e>fany
successor or additi onal lees es of en ergy effi cien cy equipment and co ntracts for
managem ent or serv icin g of preex istin g equipm ent at Prt'll ises that may be execut ed
from tim e to tim e hereafte r within seve n da ys aft er execlll ion thereo f.
Section 20.2. Bv Contractor.
Co ntracto r hereby wa rrant s, represe nts and promi ses th at:
(a) befor e comm enc in g perfo rman ce of thi s ontrac t:
(i) Co ntra ctor shall have beco me li ce nsed or oth erwi se permitted to
do busin ess in th e St ate of Co lorado
(ii ) Co nt ractor shall have prov id ed proof and doc um ent at ion of all
req uired in suran ce and bond s pursuant lo thi s Contra ct.
(i ii ) Co nt racto r sl11 ll make ava il abl e, upon reasonable reques t. doc um ent s rela tin g to it s
pe rform an ce und er tbs Co nt ract, in cl udin g contrac ts and subco ntrac ts it shall ent er int u;
(iv ) Co ntractor shall use sub co ntra ctors who are qualifi ed, li ce nse d and bo nded in tt.i, Stale
to perform th e wo rk so subco ntracted pu rs uant 10 the 1em1 s hereof;
(v) Co nt rac to, has all req ui sit e auth orit y to li ce nse th e use of prop rietary pro pert y, both
tangible and int angib le, co nt ,mplatcd by th is Co ntrac t:
(vi ) The Equipm ent will mee t or exceed th e Acce pt ance Tes tin g procedures sc i fort h in
Art ic le 8 of this Co nt ra ct.
(v) The Eq uipment is or will be co mp atibl e wi th all other Pre mi ses
mec:,an il'a l and electri ca l sys tems, subsys tems, or co mponent s with whic h the Equipm en t
int ~racts, nnd th at, as in stall ed , neith er th e Eq uipm ent nor such oth er sys te ms, sub syste ms, or
co mpone11ts will mat eri all y adve rsel y affect eac h oth er as a direc t or indirec t result of
Equipm ent in stall atio n or operati on;
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(vii) That Co ntrac tor is financiall y so lve nt , ab le to pay it s deb ts as th ey matu re and po ssessed
of suffic ient worki ng cap it al to compl ete the In stallat ion and perfo m1 it s Jbli ga ti ons •
und er thi s Co nt rac t.
ART ICLE 2 1: MISCELLA NE O US DOCU 1ENTA TIO N PROVI SIO NS.
Se ction 21.1 . Waiver of Lien s, Performanc e Bonds, Lahor nnd Material Puvment Bond s.
Such executed bond s are in corpora ted here in by reference as Ex hibit I (Performanrc Bond) and
Exhibit II (Labor and Material Pa yment Bond) pe r ch edul e '(Ge nerul Co nditions; Article 26).
These Bond s app ly onl y to th e in stall ati on ponion of th e Co nt ract during th e Int erim Period and do not
ap ply in any way 1L 11ergy sav ings guaran1c es , payme nt s or maint enance provis ions. excep t th at th e
Perfo nn ance Bond shal l guara nt ee th at th e in sta!l ation will be free of defec tive materia ls and
worku ianship fo r a peri od of twe lve (12) month s fo ll owin g co mpl eti on and acceptance of th e Work .
Section 21.2 . Further Doc ument s
The panics shall execu te and deliver all doc um ent s and perfo nn all further ac ts th at may be reaso nably
nece ss ary to effec tu ate th e pro visions of thi s Co nt rac t.
Sec tion 21.3 Cih;'s Responsibilities.
(a) Methods of Operation by City
The Partie s ackro,. ledge and agre e that said Guara nt eed Ener gy Savi ngs and Energy and Cos t Savi ngs •
wo uld 110 1 like ly be ol;tain ed unl ess certain procedures and me th ods o f opera ti on des igned for energy
and water co nserva ti on shall be impl ement ed. and fo ll owed by Ci ty on a reg ul ar and co ntinu ous bas is.
(b) Cit)' Maintenance Re spon si biliti es
City ag ree s th at it shall ad here 10. fo ll ow and implement the energy co nse rvati on procedu res and
meth ods of opera ti on 10 be set fo rth on Schedule K, to be anac hed hereto and ma de a pm hereof after
it y's approval. such appro val 110 1 to be unrea so nabl y withh eld. co nditioned or del ayed
Cit y ass ume s all ri sk of loss of or da mage to th e Equipment from an y ca use what so ever except to the
ex tent th at such loss or damage wa s ca used by th e ne gli ge nc e of Cont rac tor . Upon damage to an y it em
of th e equipment in sta ll ed hereu nd er. Cit y shall promp tl y noti fy Co nt ra cto r and in .m ediat ely pla ce the
sa me in good repai r wi th th e proceed s of an y in s urance received app li ed to th e cos t of such re pair. If
ity determi nes thm any it em of the Equ iJ ment are los t. stolen. co nfi sc at ed. de stroyed or damaged
beyo nd repair. ity shall rep lace th e sa me with like equi pment in good repair in a timel y fa shi on.
If at any tim e afier th e da re of th e No ti ce of Sub stanti al Com pl eti on and aficr Cit y's co mpl ete pa yment
to Co ntractor. any fir e. fl ood , oth er cas uuhy. or co nde mn ation re nd ers a majority of the Prc mi~es
incapab le of being occ upiec and renders th e Eq uipment in operab le and. in th e case of a cas ualt y. the
affe cted porti on of s uch Equipment is not reco nstru cted or re tored within one hundred twen ty ( 120)
days from the date of s uch cas ualt y, Co ntra ctor and/o r Cit y may tcnninat e th is Co ntra ct hy de li very of'
a wrill cn noti ce to the ot her Part y. Upon suc h 1em1inati on. Cit y shall pay Co ntra ctor any amou nt s, or
pro-rata po rti ons thereo f. accrue d und er Schedule 0 . •
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(c) In spec tion of Premi ses
Durin g the M&V Phase of thi s Co ntra ct, Cit y ag rees th at Co ntra ctor shall have th e ri ght once a month ,
with pri or noti ce, to in spect Premi ses 10 de termin e if Ci ty is complying , and shall have co mpli ed wi th
it s oblig ation s as se t fort h in Sec tion 21 .J(b). For th e purpose of de 1em1ining Cit y's said co mpli anc e.
th e chec kli st to be se t forth at Sc hedule L as complet ed and recorded by ontractor during it s monthl y
inspec ti ons, shall be used 1c, measure and reco rd City's sa id compliance. Cit y shall mak e th e Premi ses
available to Co ntract or for and durin g eac h mom hl y in spection . and shall ha ve the ri ght to witn ess eac h
in spec ti on and Co ntra ctor's recorda ti on on th e check li st. Cit y may co mpl ete its own check li st at th e
sa me time . Co ntrac tor agrees to not int erfere wi th th e Cit y operat ions during any monthl y in specti on.
ARTICLE 22: CONF LI CTS Of INTE RE ST
Section 22 .1 Conflicts of Interest .
Co nnic ts of intere st re lating to th is Co ntract are strictl y pro hi bited. Except as otherwi se exp re ss ly
provided herein. neither part y hereto nor any dire ctor, emp loyee or ,. o f an y party heret o shall give
to or receive from any director. employee or ag ent of any other part y he reto any gift , entertainment or
oth er favo r of signi fi ca nt va lue . or an y co mmi ss ion . fee or rebate in co nn ec ti on with thi s Co nt ract.
Likewi se, neither part y heret o nor any director. empl oyee or age nt of either part y hereto , shall without
pri or noti fication thereof to th e oth er part y enter int o any bu sine ss relati ons hi p with an y dire ctor.
emplo yee or agen t of th e oilier party or of an y a fliliat e of th e oth er part y. unle ss such perso n is ac tin g
for and on beha lf of th e ot her party or an y such affil iat e. A part y shall pro mptl y notify the other part y
of any vio lati on of thi s sec ti on and any ·o nsideration re ce ived as a resu lt o f such violati on shall be paid
over or credi ted 10 th e party again st whom it was charged. An y repre sen tative of any party. aU1 1 ~izcd
by that party . may audi t th e re co rd s of th e other part y rclmcd to this ontra ct. upon reaso nable noti ce
and during regul ar bu sine ss ho urs including th e ex pense reco rd s of the part v's emp loyees in vo lved in
thi s Contract. upon reasonable notice and durin g reg ul ar bu sine ss hours. fo r the so le purp ose of
de1 em1inin g whet her th ere ha s been co mpliance with thi s secti on.
ARTI CLE 23: CONTRA CT DO CUMENTS
Sec tion 23.1. Plan Det ail s.
Con trac tor prepared a comp lete Techni cal Ener gy Audit which has h~e n a pp roved and accep ted by
Ci ty as set fo rth in Ex hibit 111 (i) (No ti ce of Acce pt:m ce -Technical Ene rgy Au dit and Mea surement
and Ve rifi cat ion Plan .
Section 23.2 . General Conditions.
The Stat e of Co lorud o Genera l Cond iti ons Arti cles summari zed be low and att ac hed heret o as Sc hed ule
N and may be incorporated and made a part hereof as fo ll ows .
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(a) Contract or SC6.2 I
shall be defined to be this Energy Performance Co nt rac t an d all rela ted Sc hedule s, Exhib it s and
Appe ndi ces .
(b) Architect/E ngineer
shall be defined to be the Contrac tor where serv ices are required to be perforn1cd by thi s Contra ct.
(c) Ove rhead/Profit/Commi ss ion
amo unt s shall be as specified in Contrac tor's propo sal and Sched ule P...
Section 23.3. Ord e r of Precedence.
Notwith standin g, th e prov isio ns of this Co ntrac t and the att ac hed Sc hedul es , Ex hi bits and Appe ndices
shall gove rn in the eve nt of any in co nsiste ncies between th e Tec hni ca l Ene rgy Aud it and th ~
provisions of thi s Co ntract.
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In the even t of co nfli cts or in co nsistencies between thi s Co ntn:ct and it s Schedu les, Exhib it s or
Appe ndi ces, such conflicts or inconsistencie s shall be reso lved by reference to the doc ument s in the
fo ll owi ng order of priority : a) Co lorad o Specia l Provi sions, Sec ti on 42 . b) Contract body, c) deleted.
d) Sc hed ul es/Ex hibit s/Appe ndi ces (in th at ord er). e) Cit y RFP #F FP-08-138 . Dated Jan uary 9, 2009
In the eve nt of any co nfli cts between Schedule C and other pans of this Co ntrac t regarding Energ y
and Wa ter Cost Savi ngs ca lcul ati ons or measurcr'lent of the guarantee. chcdulc C shall gove rn . •
Sec tion 23.4 . Facsimile Signatures .
Pan ics agree that facsimile signatures sha ll be accepted as orig ina ls.
• Colo ra do Governor',, Energy Office Page 28
Colorado Ene ,·gy P•,riormance Contracting Program
Energy Performan ce Contra ct fnr Local Governments and K12
• TH E PARTIES HERETO HAV E EXECUTED IHI& ~ON TRA CT
CON TRA CTO R: CITY :
CITY REPR ESENTAT I VE
B) .Tames K Woodwa rd, Mayor
Amcresco, Inc~ Eu icul i\'c Direclor
04-351.2 .. 838 Dcpnn:ncnt of ________ _
FEIN
LEGAL REVIEW : • NO LEGAL REV IEW REQU IRED
B. -------·-----
8 . N. Tripathi , Vice President
• Colorado Governor's Energy Office Pa ge 29
Colorado Energy Performance Contracting Program
Energy Performance Contract for Local Governments and K12
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Colorado Governor'• Energy Office
Colorado Energy Perfonnance Contracting Program
Energy Performance Contract for Local Governments and K12
Paga 30
• SCHEDULES
SCHEDULE A.
EQUIPMENT TO BE INSTALLED BY CONTRACTOR
The following Energy Conservation Measures are to be jnstalled by the Contractor . The first table
provides summary of the measures . The work to be installed in each individual building follows.
Colorado Govemor'a Energy Office Pago 31
Colorado Energy Perfonnance Contract11,g Program
Energy Perfonnance Contract for Local Govemrilonta and K12
Colorado Govemor'a Ene,gy Offlu
Colorado Ene,gy Performance Contracting Program
Ena,gy Parformance Contract for Local Governments and K12
Colorado Governor'• Ene,vy Office Page 33
Colorado Ene,vy Perfonnance Contracting Program
En•'11Y P>1rfonnance Contract fo r Local Govemmenta an d K12
. -··--.--· ... -. ~-__,,.-·--------~---.]
l_ . ·'"."'"'·--. /.'...!..:~.,.. -· --· . _..:.......,.,;~,--. ---~
1
.. __ .o--~".L:lL1 ... ,
20 SB.378
PlratH ove t"l 378
EC M-2: CONVE RT CONST A T VOLUME AH U-1 T O VAV OP ERAT ION
A. Ex istin g Cu nditi ons
A H U-1 is a const.1nt vo lum e air-handling unit manu fac n1rcd by Tc1nttol which scn1cs th e pool area at the
Recreation Ce nter. The unit is original to th e bwlding and 1s over 30 years old. It is c9uip ped with a 20
HP fo n motor, hot water coil , chill ed water coolin g coil , and spa ce thermostat. 171c pool area s pa ce
te mperature is maintain ed at 90°F, approximately 4 to 5 degrees warmer than th~ water 1cmpcrn n1rc in th e
pool. Prcscntlr, th e AH U is o perared 24 /7 with no setback or occ upancy sche duling. ·nic unit is in fair to
poor shape bur o perates adeq uately with continued maintenance. llcplnccmcnt of the AHU wo ul d be
diffi cu lt and expensive ·,,-:th no clear acce ss available to the mechanical room . Exha ust fo n (EF-7) re moves
a constanr vo lume o f air from the pool area mainr aini ng the pool space at a negacivc pre ss ure !n relatio n 10
su rrou nding spacc5. The existing control s sys tem at the Re creation Ce nt er is pneumatic.
Pool area humidity is not d.ii.cctl y controUcd. TI1e original des ign for th e pool conditio ning sys tem
•
included a heat recove ry ,·cncila1o r so tha1 a fi xed arn o um of te m pe red air wa s always introdu ced int o 1.h e •
pool area, primaril y for humidity co m.co l. ·nuu sys tem is no longe r functioning. Pool hum idity is :t ll owed
tu 11oa t. The pool area still recci \'cs dry o u1d oor air, however. ~n,c pool is m:tinrnincd Al nc&rativ c prc s:-.ure
10 iL< surro unding, b1· EF-7, whic h is rated at I 8,000 cfm . Not oil of the ex haust oir handled by EF-7
conics fro m th e pool area, bu1 tl1c pool is mainmined at a significant negative pre ss ure. mea nin g t..iryc r air
fro m o ut doors and o ther area s o f the Recreation enicr is continu ously infillrntin g int o the pool space.
B. Des cript io n of Equipm ent
Amere sco proposes to i::ep lacc the ex istin g suppl y fan and exlrnus 1 fa n motors at AHU-1 :ind EF-7 wi 1.h
inverter-Oury rn1 ed motors and VFDs. TI1t.: exis tin g pneumatic controls S)'S lcm will be rem oved and
rcpla eel with a new DOC ~ys tem . DOC sup pl y air duc1 and spncc 1cmpcraturc sensors will be install ed ro
modularc t.h c co ntro l signal to 1hc supply fan VrD :rnd Lhc heating coil va lve actua tor.
The current sy s1cm <l acs control sp:ice 1empcrnm re and humidity 10 so me ex1em . ·n1crc i:-:m o ppornmir)'
to generate cncrb''Y savings ov er r.ight when the faciliry is un occ upied. '171 c new control sys 1ern wiU slow
cl own EF-7 and \H U-I ov ernight. AH U-1 will go from providjng (1 ai r chan ges pe r ho ur 10 three air
chan ges per hour. EF-7 will still be contr'-Ucd so 1.hat 1.h c pool spa ce is alway s under negative pressu re
versus i{s surro undin gs. At nig h1 when 1he pool wa ter is still , e,·ap oration from the pool s urface decrease s.
Redu ced cva pornti n mea ns 11':u le ss air mu s! be mov ed to main rni n s pace humidity .
/\ npnual overri de swit ch and controls will be provided as apart of thi s ECM Lirnt will be enable the
Re creation Cc nlcr staff 10 in crease the speed of EF-7 10 irs maximum design air fl ow rate when the pool is
Colorado Governor's Energy Office Page 34
Colorado En ergy Performan ce Contracting Prog r.m
Energy Performance Contract for Local Goveraments and K12
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super.chl o rinated. In additi on, when Lhc ov erride swi1 ch is acci\':ucd , the suppl y fan nr J\HL 1 will
modulate to maimain 20 percent less airfl ow than is delivered br EF-7.
ECM-3: CONVE RT CONSTA 'T VOL UME AHU-2 TO VAV OPE RATI ON
A. Ex istin g Co nditi ons
AHL"-2 is a consrnnr volum e air-handling unit 1nanufacmrcd by Tcmptrol Li1n1 serves 1hc gymna sium :u the
Recreatio n Center. The unit is original to th e bu il ding and is O\T Cr 30 years old . Ir is equipped with a 15
HP fa n motor, ho1 wa ter coil, evap orative cooling secti on and space therm os tat. ~l11c gy mn asium space
tc mp ernrurc is maintain ed at 70 degrees F. Presentl y, the AHU is opera ted concinu usly with no setback
"'r occ up ancy schedulin g. Th e unit is in foir 10 poor shape but opc rntc s adcqu :ucl y with continued
mai nt enan ce . Replacement of the AH would be difficult and expen sive becau se there is no clear ncce ss
available to the mechanical room . The existing controls system al the Recreation Cenier is pneumatic .
B. Desc ripti on of Equipm ent
Amcrcsc o prop oses 10 co nvert thi s uni1 t V J\ V opcrnt1 on by in srnUing a new in verier duty ra ted motor
wilh nc,v VFD, rwo new \·ariab le air volume da mpc.rs fo r the rw o mnin supp ly duct ~ se rving the
gymna sium , and new air handl er conttols. The new comrols will modula 1c air fl ow ba se d on space
1cmpcrnrure. Tw o space temperature zo ne s will be crc:ucd 10 help 1nnk c th e b')'ll'l sp:t ce tcmpcrnrure
consi stent throughour.
ECM -4: CONVERT VA V
I LFT VANE TO V FD AN D REPLAC E FAN POWE RED VAV BOXES
A. Ex istin g Co nditi ons
AH -3 at th e Rec rea ti on Cente r is a va ri ab le vo lum e unil wi th an evupon ui vc coolin g sec ti on and a
suppl y fan with inlet guide vanes. The ai r hand ler is manufa ctur ed by Tcmplro l und is origi nal lo lh c
buildin g. :1 is in fair condi tion bul is serv iceab le with co ntinu ed maimen an ce. Al I -3 serve s mosl of
th e Recrea ti on ent er includi ng the lobb y, corridors , offi ces , uc 1ivi1 y ro oms. and lhc you th ce nt er. The
inl et gui de va nes have fa il ed and arc open ma ll limes.
AHl 1-3 serves a mechan ical roo m wi th AH -2 and th e mechanica l ro om also ser ves us th e
return/relief pl enum . The re are fo ur 3 HP prope ll er reli ef fa ns lh al wor• in conjunc ti on with Al IU-3
and AHU-2. The origina l control sequ ence would stage relie f fun s in lo mainrnin u bu il din g SlU li c
pressu re set point. In thi s wa y. as the outdoo r air dampers on th e air handl ers 111od ulu1 cd upcn , such as
fo r OJ ld oo r economi zing, th en lh e relief fa ns wo uld stage on lo mainrn in buil din g srnlic n: ass ure . '11ml
co mrol has fai led and the relief fan s are manu all y set. All co nt ro ls arc pncumu1ic und 111u r'1 of the
AH co ntrol has fai led .
AHU-3 's air di stribution sys tem has a mix of VA V bo xe s with out reheat coil s nnd fa n powcrld VA V
boxes with re hca l co ils. The core areas have Slrdig hl VA V boxes wi lh no rehe ats. Peri meter zo nes
have reheat co il s. Five large reh eal co ils arc loca te d in sid e th e mechani ca l room close lo the air
Colorado Governor's Energy Office Pa g• 35
Colorado Energy Performanc e Contracting Program
Energy Performance Co ntract for Local Gov ernm ents and K12
hand lers . There are re mote reh eat boxes in the ceiling spaces above the south offi ces and act ivity
roo ms.
~ec Table ·4. I be lo w for a list of bo xes.
Tal><o C4.1, f xl1 tln g VAV Bo xea
B. Des cription of Equipment
12" Dia
12" Dia
12" Dia
.Amcrcsco proposes to in stall a new inverter duty rated moror nnd VFD for the supply fon , new inverter
dury rated m o to rs and VFDs for fou r reli ef air fans , u cw DOC for the air h:rndl er, new zone boxes with
reheat coils, and new D O C zone cont1ols. 17,c new equipment will repla ce con trols 1ha1 ha ve foiled and
arc O\'Cr-riddcn to 1nanual o peration, a11d will rc plnrc orib~nal, low efficiency fa n mmo rs with new
premium effi ciency mo 1o rs with VFDs.
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The cx.isrin g VJ\ V b r,x cs and pncumatk controls will be replaced wi 1h new VA V b oxes with DOC.
Exis ting fan p owered VA V boxes wi ll be replaced wiLh s1nndard VA'✓ boxes with rc-hc a1 coils (no fon s) •
and existing sta n dard VA V re -he at boxes will be replnccd in kind.
·111e improved ~ystc m will functi o 'l bencr tha :1 the origin al design, and much bcnc r than current
o peratio ns. cw t\ H U and \·AV box comro ls will enable a m o re precise deli ve ry of heating and cooling,
while also gene rati ng signific:1nt energy s:ivings.
EC M -6: RE PLACE HO I LER S W IT H HI GH EFFICI E CV BOI LE RS
A. Ex istin g Co ndili uns
At Safety erv ic es, a Parker model T -4(100 nuru rnl drnf1 ,a s fitcd boiler prm ·idcs heatin g waier for multiple
ho t wa te r hearing coi ls in the Safcry Service~ compl ex and nex1 door at 1.h c Jefferson Fire Srnti o n . ·n1c
boiler is med •• 4.6-,,!~-lllT '/h inpu1 •nd :l.<>0 -~l,\lllTlJ/h o u1pu1. ·n,c boil er is o riginal 10 1h c building
!!.lld previously scn·cd a W!ll'c r loop he111 pump sys 1em . Since 1hl• hea l p ump •1 s1cm has bee n a bandoned,
the bo iler currently se rves 8 ho t \\'tHcr coil s :ind suspcnclccl unit he ate rs w11h a 10m l load of approximately
600,000 BTU/h. ·n,crc is a pair o f ba se mo un ted 3 I IP hca cin g wa1er pumps. o ntro ls arc clcc l.J'onic .
·n,c exis ting contro l system is old and in po r conditio n.
Table C6 .1: Exl 1Ung Boil ers
Safe ! Services Parke r T-4600 4.6 MIiiion In ul
Colorado Go• J mor's Energy Office Page 36
Colorado E11 ergy Performance Conlracllng Program
Energy Performance C•>nlract for Local Governments and K12
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• B. De scripHon of Equipment
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At Snfcry Service ,;, Am crcsco pro poses to rep la ce th e c y:•;;q,~ boilers and controls with new high e ffi cie ncy
conde nsin g boi lers :md new DOC. 'l11c pro posed bo ile rs an: manufactured by Thcnnal So luti ons. 171 c
new boilers will be ins rn.ll cd in eac h c:<isLing boi ler room. :\f1cr inst:tUat1 0 11 o f ga!-fired r:1d ian1 hea t at
th ese rwo facilitie s, 1hc boiler load s will be grcall y rL·duccd. \Ve cs r:im:uc th:11 1.h c pea k boile r sys tem
hea ting loa d will be reduced to approxim:ucly 275.000 B1T /h at Snfc ry Sc rv1 cc!,. Fo r thi s re aso n, t.hc
proposed new boiler s arc smallc1 tha n .. ~c unit s 1b cy rcplact·
·11,c ne w boilers have 20: 1 turn Jown rauos and ~oph i!-~-:.a cd com bu suon co ntro ls allowin g them to
maint ain ,·c~· high rh crma l cffiricncic s o·,cr t.hc full firn 15 rnngc .
Table C6.2 : Propose d New Boller Schedule
n · Odol QOanU
TS EV-750 1
Tablo C6 .3: Propoted New HW Pump Schedule
:~fel / Services B~G Series BO
1-112 x 1-112 x 9-lr,
G
65
EC M-7: CONVE RT CON STANT FLOW HW PUM PS TO VA RIABL E FLOW WITH VFDS
A. Existing Co ndilion s
·n1c Rccrcauon Center and Safety Scr\'icc:-buildin gs h:n·c co nstant now lu:an nR \\'a te, pumps. :\1 1hc
Rcc rc:irjon Cent er. dual rcdund :1111 ba se 111o u111 cd heating water pumps circulate hca1jn g water th ro ugh the
boi lers :i nd o ut 10 1h c :ur handler hc aun g coi l:-,\'.'\\' 1crm111:1l rd1c:1 1 coil s, and fo n coi i uni ts. The air
handler :m<l VA \' coil s :ire c9u1 pp cd ,,,11.h 1hrcl·-wa\' \'ah e:-so th :11 the :,ys tcm is :i constam fl ow heatin g
wa ti.:r dinrihuuon sy!-tem .
A1 1h c S:1 fc ry S::rnccs huild mg. thL· ori Amal heatin g boiler anc.l ba :-c mo unted heating \\·a1c1 pump,;; were
sized tri pr m·idc hearin A co a water loop heat pump :o-y!'!tc m. '11a : heat pump syste m ha !'! be en remm·cd and
repb cc d by a num be r of R'J'l ·;;, mo,., of wh ich \i a,·c gas fired hcallnJ.i section s. Tiu: orig in :i l hea tin g waler
sys tem rcmaim 10 sern.· four ho1 w:it cr lu.::11ing coi ls fu r the co urtyard ilTL's . a :,us pcn ded unit hea ter in
th e garnge. :md four suspended unit !waters in the .lcffcrsu n Street .\pp:1r:1rus Bay. T hr ee w:1y ,·:1lvcs cx isl
on the RTL · co il :-:ind l\\'o-wa y \'ah-c ~ ex 1~1 on thl· ,uspendcd unit hc :1te r:-. ·111 c RTL ' co il ~ :1ccot1111 for
abou1 two 1hi rds of 1hc existing hc:rnng ,,·,lie r now . Tah k c ··.1 h::b cx1s 1mg l:l1u1pmen1.
B. De scrip tion of Equip111 cnt
,\mcrcs :u pro r oscs 10 install ne w \"J,l)s on 1.hc hca un g wate r pump:, :H th e Reacarion Ce nt er :i nd th e
Safety Scn·icc s building 10 convert the constant now hca11n g w:11 ... r pump ing S)'S lem s to \'arrnblc flow . 1\s
pan of thL wo rk for r-:C f\1-6. 1h c Re crcauon Center will be confi gure d as a pnmary/scconcla r p ump
s~ stem wi th primary pump s "I each o f fom bo1lcr :-and dual ba!ie-nwu111ed !ieconclary pumps The ~a:~I')'
Colorado Governor's Energy Offic e Page 37
Colorado F.nergy Perform anc• Contracting Prog ra m
Energ~ Performance Contract for Local Govern mente and K12
Scr\'iccs b uildin g will be co nri gurcd as :t ,·:in:t blc speed pri mary pumped fl ow sys tem. Rcfcr to E.Cf\1-6 for
the si;~c and rype s o f pumps 10 be 111 st:1 \lc d. •
This mc :1<t urc will al so rcc1uire :t number of heating w:-itcr \':l l\'es to be chan ged fr o m three-wa y o pcr:i aon
to rw o-w:i.y operati on. :\t 1h e R1 ·c rc:iti on Center , :i ll air handler and \'A\' terminal rc hc:tl coil ":tins will
be re pla ced w11h rwo -w:1y ,·ah-cs .. \t ~:i fcr y Sc1Y1cc s. the four co un yard unit hc :u ing coil ,·:dn ~s will he
replaced with rwo -w2 y \':i l\'cs. i\cw clt fft:n.:1111:il pre ss ure sen so rs will be ms1:1 ll cd :rnd 1icd in to the nc\\'
buildm g DDC sys tem . J'hc pump sr ccd ,,·11\ be controlled to m:1 1111:1111 :1 diffcrc nu:11 pre ss ure set point.
ECM-8: ADD VA V DAMPERS ON BRANCH SU PPLY DUCTS/CONVE RT RT U TO VA \I
OPERATION
A. l:..,isti ng Conditions
A co nstant Yo lume ga s heat in g and DX coo lin g RTU serves th e ne w E.xerc ise Room. Meeting Rooi .1 c;
11 6 and 117. and th e Co mput er Lab at th e Mall ey Ce nter . The air distriilution sys tem hu s five zo ne s
with electri c reheat co il s. Two electri c reheat co il s serve the Exerci se Room whil e single individual
reh ea t coils se rve Rooms 11 6. 11 7. and the Co mputer Lab. Thi s is a constant vo lume reheat system .
The disc harge air temp erature fr nm th e unit is se t at 65 °F. Durin g co ld wea th er. whe n all zo nes require
he ming . the electri c co ils provid e heatin g above the 65 ''F di sc harge prov id ed by th e RT U. even th ough
th e RT U is sized to handle th e heat load and ,,an disc harge air at 95 °F fo r heat in g. In warmer"' ther.
the exercise roo m ollcn become s the demand zo ne requirin g ful l coo lin g. The e lectric reheat co ' ,
ac ti va te for the oth er three zone s 10 pre,·cnt th em from ge nin g too co ld. Co mroi is th ro ugh a sin e e
zon e th ermo sta t in th e cx crci s~ room whi ch go \'e rn s hea tin g. and thro ugh individual room thcnnostat s •
whi ch co nt ro l the ele ct ric reheat L:o il s. Th e unit run s co ntinu o usly with h ~Hin g and coo lin g cyc lin g
base d on therm os tat readi ngs .
B. Description of Equipmcnl
. \m cre :-c.:o pro poses h i 111 s1:1ll t1 L'\\' \' .\ \' d:111 ,per:-:1head of th e exi:-ti ng elc crn c rc.:he :11 cc 11l s. :idd nc.·w DDC:.
:rnd co nve rt the RTL ' 10 ,·:i.nab lc fl ow o pc r.lli on throu gh the use of :1 \'FD :1nd new c:1 p:1 c1ry contro ls on
1h c cuo hn g co il. Tl w 1H:w \'.\ \" 1.l.1111pcr:-will be 111 s1:ilh:J in the l'xpos ed du c.:1work 1u s1 ahead o f rl1L·
ex 1s11 nµ reh ea t cui l:-~ew DDC will cont ro l\'_\\' <l:impt.:r po:-.11ion. rch c:11 co il :-1an /:,,top, :ind fan spee d.
T:1h\c C:8.1 li sts 1hc lm::1t ion :111d s1;,c of the Il l·\\'\',\\' lbmpcrs.
Tab le C8 .1 · VAV Damper Sc hedul o
:,j,., location ~~ .. ,
CFM tnltt Duct-
"' Connection
Exercise Ro om i_ 530 12-inch -diameler
Exe rcise Room I 1060 14-tnch -di ame ler
Co mou ter Lab I 900 14-1nch-d1ameler
Room 116 I 990 14-1nct1-d1amete r
Room 117 I 990 14 -inch-diam eler
Colora do Governor's Energy Office Page 38
Co lorado Energy Perlormanco Con tracti ng Program
Ene rgy Performance Contract for Local Gov P.rnments and K12
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ECM-11: REPLACE GAS FIRED UNIT HEATERS WITH lNFRARED HEATERS
• A. Existing Conditions
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A numb er of high boy area s in vario us City buildings arc he ated with gas fir ed suspended unit he2 tcrs or
hot water suspended unit he21crs. High bay areas at the All en Water Treatment Plant arc served by a
combin,tion c-f gas fired suspend ed unit heaters and hot water suspended unit hc2tcrs . Sc,•ct21 high bay
gangc and ,. ork are as at the Scrv iCcnter arc h..itcd by ga s fire d susp ended unit heaters . The Jeffcr>on
Street Fire j tation apparatus bay i; hea ted by four suspended hot water unit heater s, th e Acoma Fire
Station apparatus bay is heated by a duct furnac e, and the Tej or, Fire Station app anrus bay is heated by a
ga s fired suspended unit hea ter . Tabl e Cl I .I lists exi sting equipm ent.
Heating control is through local line voltage thermo sta ts wired directly to th e uni t heaters .
Table C11 .1. Exlating Equipment
Unknown (cabinet
heate11
Allen Galle Modine 1 130000
Allen Unknown 1 200 000
Allen Modine 9 130 000
Allen Modine 130 000
Modine PA105A 100 000
Janltrol
Janltrol 68-105-7 100000
Janltrol s·o3T110A 1
Unknown 4 100000
Unknown 1 200000
Reznor FT200H 1 200000
B. Description of Equipment
Am ercsco pro pose s to re place gas fir ed and hot wa ter su spend ed unit heaters with low inten sity gas fired
in frar ed heaters . Low intensity infrared he aters trans fe r heat by radiation to surro unding objects and
people, whereas unit heaters transfer heat by convection: first tmnsfctring heat co the air and then the
warm air tran sfers heat to obj ects and peop le. Be ca use radiant hea t warm s people and objects direct!)•, it
has been d e mon strated that the same comfort level can be obtain ed with lower space thermostat settin gs.
The equipment Amcrcsco propose s to install is low inten sity IR hea ters. Low imcnsity hea ters ha ve a
burner sec tion th at fires into a long horiz onta l IR emitt er tube th at also serve s as th e combustio n ga s
exhaust. The ra di,nt ru be hea ters to be in stalled at E nglewood facilitie s arc 20-and 30-foot-long uni ts and
have be en selected to provi de an eve n heat througho ut th e heated area. ln th e All en Gall ery , U-Ben d units
will be used.
Table C11 .2: Propoalld Equipment
Colorado Uovemor'e Energy Office Page 39
Colorado Energy Perfonn1nce Contracting Program
Energy Perfonn1nce Contract for Local Govemmenta and K12
ServtCenter north Shoo
SarvtCenter P1r1ts Main! Area
Jafferaon Streat Apparatus Bay
Finl
Jefferaon Street Apparatus Bay
Finl
Acoma a.rvuaratua Bav
Tiion Aooaratus Bav
ECM-12: EMS CONTROLS FOR
NIGHT SETBACK
A. Editing Conditions
HL2-30-100 1 100000
HL2-30-100 1 100000
HL2-30-75 2 75 ,000
HL2-20-75 2 75,000
HL2-30-75 2 75000
HL2-30-100 2 100,000
Most City buildings do not have integrated EMS. Control of HV AC equipment is primarily through
local stand-alone controls or old pneumatic systems. Two buildings have an existing EMS . The Civic
Center has an existing Trane Tracer System, and the Safety Services building has an existing Allen
Bradley sys1em . Table 12.1 lists all buildings included in this measure and th e existing control
systems.
Table C-12.1 Exl1ting Building Controla
ServtCenter
Acoma Station
non Station
Malley Center
Broken Tee
Stand alone eladric
Stand a:one e~ctric
Stand alone eladric
Stand alone eladric,
Automated Logic DDC on
PenthOUH Un its
Stand alone electric
CIVJC CENTER
The Civic Center is the one building that bas a functioning EMS that is in good condition . The system
is a Trane Tracer DO C system tha t was in stalled approximately IO years ago. The system control s all
rooftop air handlers and loca l VA V boxes.
SAFETY SERVICES /JEFFE RSON STATION
The Safety Services buildin g and the attached Jefferson Street Fire Station have an old elec.tronic
control system th at was installed when the building was constructed . Th e sys tem is electron ic cut is
not DO C. The original controls included programmable zone se nsors which allowed setback
scheduling of heating and cooling DX units and whi ch also communicated with the central control
computer. As these zone controls have failed, simple low voltage thermostats have replac ed them .
Setbacks and outdoor reset schedules are not active. The system is in poor condition .
Colorado Governo r's Energy Office Page 40
Colorado Enargy Perlonm1nc1 Contrac ti ng Program
Enargy Perlonm1nc1 Contract for Local Govemmenta and K12
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RECREATION CENTE R
Th e Recreatio n Ce nt er has perhap s th e mo st comp licat ed 1-1 \1 AC sys tem s. but th e mo st primiti ve
com ro ls. The co ntrol s are all -pne um at ic and were in stalled orig in al with th e bui ldin g in 1983. The
co mrol s arc in poor c0n di1i on. Many co 111 rol function are no lon ge r operat iona l and mu ch or the
equi pment is ope rated in 11·1tmual se tting s.
SERV I CENTE R
The Sc rviCentcr includ c:s th e main bu ildin g with offices. garage bny s and shops. along wi th a numb er
of outbuildin gs 1h a1 pro vid c storage space. o ffice space . and shop spa ce. Co mrols arc loca l clcc 1ric.
For instance , indi vidual lin e vo lt age or low voltage thermostat s co nt ro l gas fir ed susp1.mded u,w
he ale rs, IR heal ers. and i,c~ling,,,oo lin g package d DX unit s. The re arc no tempe ra ture se tbac ks Tl
boiler is ,:,m1ro ll cd by an aq"es,at co ntrol. There is no pro grammi ng or se tback capabili ty.
ACOM STATION AND TE.ION STATION
In Acoma and Tejon. con tro ls arc loca l elec tric . Indivi du al low rnll agc th er mos tat s co nt ro l gas fir ed
suspend ed unit heater s and heati ng/coo lin g pa ckaged DX unit s. There arc no temp era ture setback s.
The boiler is co n11o lled by an aquastat co ntrol. There is no program min g or se tb ack ca pa bilit y.
MALL EY SENIOR CENTER
The Malle y ce nt er has a mi x of pac kaged heatin g an ci coo lin g eq uipm ent. Loca l lin e vo lta ge or low
vo lt age th er mos tats con tro l mos t of the equipm ent. Th~rc is no programmin g capab ili ty . Ther e arc two
pre-fabr ica ted penth ouses whi ch conta in 10 gas heating/DX coo lin g pa ckaged sp lit systems.
Aut omated Logic DIJCs co111 rol the se 10 sys tems. The co mro ll crs arc stand -alone. however. and do
• not co mmuni cate with an int egra ted buil ding wid e EMS .
BROK EN TEE GOLF COURS E
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A1 Broken Tee co nt rols arc local elec tri c. Indi vidual low voltage thermosta ts contro l hea 1ing/coo li ng
packaged DX un its and th ere arc so me gas fired suspended un it heate rs in main1 cna ncc shops . The re is
no programm in g or se tback ... 1pab ili1 y.
II. llcscrirtion of Eq uipmrnt
.\mcre sco p ropme~ to imt:11l 1111,.:w:11l'd energy m:m :1gc111l'lll :md c,1 111 rol sy:H c1m :11 :1 11 Cny b11i ld111 g:-.
111 cludl'd 111 thi s project. Thl' :in, cuntn,I "Y:--lcm:,, \\'Ill he thl' b1est ,·er-;1011 1)1)( from ·\lcr1011 or
:1pp rn,·l'd el1u:il. Th e nc\\' contro l syste m:,, \\'i ll mcl ud e all 11\'.\C 1x1uip mcnt com rollers. scn!-,or:.. :1c1uatun,.
:md opcr:t tor :.ofl\\'an: 10 prondc Lomph.:t1. and fu ll y funcrnm:i\ 11 \' \(' comrnl W"l l'lll" ior c:u.:h huildmµ.
rl1l' Ill'\\' con trol , will be acCl'""1ble throu gh till' Ciry 1111r:1nt.·t ,o th:i1 npl'T:tlor:. \\'Ill bl· :1hll' t(1 :u.:cc,., :11H
hu ild1ng from :111 y co mpu1cr on 1hl' Ci1r ne1work . Thl' -.ummary of du.: c11 111rol po1111s Ji ,;1 1<1 bl·
11nple111t.•!lfl'd :tt each bui\dmg 1:-111cludcd 111 the :1ppcnd1cc'i ,
l71t.: nc\\' control :.y:.tt.·111:,, will :1ll ow for cn erg~ ... :I\ ings through op1111111ed c,11 11rol of all I I \'.\(. l'l\Utpnu.:nt.
through 111gh • time tcmpl:ralllrc :-il:tb:1cb. :ind throu~h n-n11l.111C111 co111n 1\ .11 .. c\l'Ct loc:111011 , .
Colorado Governor's Energy Office Page 41
Colorado Energy Performance Co ntra cting Program
Energy Performanc e Contract for Local Govornments and K12
ECM-14: WALL & ROOF INS ULATION AND \\'I 'DOW REPLA CEMENTS & REPAIR
A. Existing Co ndiliun s
The S:1.fcty Scr,..i ccs building ,,·:1.s co11 s1ruc1cd with ou t w:1.\1 in sulati o n. :\ number of w:1 11 s. parti c ubrl r
no rth facing walls, hnvc experi ence d fros, form:11io n 011 1h c interior w:1II s urface s during co ld wc:u hcr .
111 c upper w:1.ll s o f 1hc Scn·icc111cr build111 g h:in: 6-mch nn~ I faccU fibcrgb ss in subtion 5-nmc o f 1h c
inwl:uio n 1s 1111 ss 111g o r dama ged. Th e Scr\"iC l·111cr aJ._o ha s a number uf sin gle p:mc wind ow:,, and S(llrn:
cloubk· p:mc wi ndows 1h:11 arc in poor co nJ11.1 on.
B. De scription of Equipment
At 1hc Safrry Service s building, :\mcrc sco pro poses to rn s1:1.l\ 1hc Barri c:1.Jc R-12 system fr o m O\'Rx o r an
:1.pprm·c <l cqu:1.I. The O \"R -.; Barric:1.dc sys 1cm is :i prefabricated insul:tti ng p:mcl that consi sts of an R-12
brcr o f Sty rofoam ms ula tio n , bo nded to 0.5 -in ch OSB. Th e panels :ire 2 by 8 feet and arc fo sren cd 10 1.hc
wall with masonry sc rew s. Fini sh shce1rock c:tn be sc rewed d i.ree dy IO the in s1:11led p:1nd s.
1\1 the Scr.-i Cc nier ma in building in the hig h b:1y area s. Amcrcsco pro poses IO rc -imubtc areas wi1h
d:una gcd o r mi ss ing insu l:11io n wi1h R-2 1 6 -in ch nnyl foced fiber glas s insulati o n .. \11hc Scrv iCcnrcr m :1in
buildi ng offi..:L' arc:t s, .'\me rcsco proposes ro replace 10 cxisi:ing si ngle p:111 c wind ow s an d 10 ca ulk :md
rcse:1 1 three sin g le p:1ne win do ws with fai led sea ls.
EC M-19 : WATER CONSERVAT I ON
A. Exi sting Conditions
Sa1111:i ry fi xnm:s (w1 leb, unn ah,, l:\\':Hory f:H1 cc 1s, kuche n :-cullcry· wands) Ill ciry brn ldi ng:-:ire a mi x of
s1 :ind:l rd fl ow an d low flow fi x1urcs .. \mcrc :-c o s ur\'C yl'd cn y bui ld in g:-:i nd fou nd 1h :11 :i num ber of c11y
bui ld in gs ha ,·l' o lde r domesti c plumbmg fixrun:s rha, use mo re watL·r 1han new fi xture !-.. T able C 19. I
sho\\'s an 111 ,·cnto ry of cx 1:-11 1114 :--1:i nclarcl flow fi xture~ :11 each huildmg.
Table C19 1: Ex isting Standard Flow Sanitary Water Fixtures
4 1
Fox St Annex 2 0 0
Ac oma 3 3
Teon 3 3
Malle 6 4 1
Recreation Center 10 11 14 0
Broken Tee 6 1 6 2
Totals 53 16 85 42
ll. Description of Equip ment
.\mcresco pro po:-es to rcpla 1..l' cx 1s11 ng :-1:111d:ird flnw 1rnlt·1:-. unnaJ .;, l:1 ,·:1 111ry acrn1or !-i, and kuchen rin :-l'
want.l s, o nc -fo r-o nl', wuh low fl ow m odel .... hll' rrnlci:-, .\mcrc:-CP will rq>lace till' l't11ire 1o ilc1 mcluclin g
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rh c bu\\'I ant.I rank or flu shoml'1cr valvc 10 match t·x 1:-1111g n 1u,pm L·nt. !·or urinal:-. :\mercsco will repbcc •
Colorado Governor's Energy Office Page 42
Co lorado Energy Performance Contracting Program
Ene rg y Performance Contract for Loca l Governments and K12
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the urinal and flu sho me 1cr. For l:w a1oric s, :\mcrcsco will rcphi.cc o nl y the acr:ll o r. For sho wers,
i\mcrcsco will repl ace o nl y the sho wer hc:1d, excep t :It th e Jefferso n Street F;n St.1tion. 11,c existing
shower co ntrol ,·a lvc s arc prone to failure and Englewood maint enan ce personnel have sta ted that the
valves art expe nsive to repair and that repla ce ment pans arc beco ming mo re diffi cult an d costl y to o btain .
In th.i ~ instan ce . Amcrc sco will repla ce the showc rh c:1 d s and the showe r control ,·a l\'CS. Fo r kitchen rinse
wand s, 1\ mcn:sco will replace Ll1 c entire wand.
New c9uipmc111 will ha,,c the fo ll O\dog pcr fo nn:rn cc spccifi c:nio ns:
• Toilet s: i\lall te st sco re o f 600 o r grea ter.
• Totl crs : 1.6 gpf
• Urinal s: I gpf
• La\'a1orics Aerators: I gpm
• Showers: 1.8 gpm {pressure compensating)
• Kitch en Rinse \'\'and : 2.5 g pm
·111e new fi xture s will mcc1 user needs, whil e usmg sign ifi c:rntl y le ss ware r and th ermal energy.
ECM-20: LIGHTING RETROFIT S
Am crcsco's strat egy 1s 10 standardize the pro posed lighting sys tem whl'n c,·er pra-.:tica l. This mea s ure will rrtro fi1
three and four lamp rr offc:r fix rures ,,~th a rcflt•cU\'l' mscrt, new 28 -w:111 lamps :md clcc tromc balla s 1. 'Ilic fixrurc
inse rts arc constructed o f 95 percent specular reflecti\'C ma1crial . Ballast o utput will be tai lored 10 the specifi c
apphca11om . Refer 10 the appcndtcc s fo r till' spec1tic work to be pcrfonncd.
Amercsrn will prov1 dl· ex tended life, ''800'' scncs. 2B •wall, low mercury TS lamps h:wing a colo r temperature of
3400"K ·11,e lamp~ \\'Ill be med m all apph cauons whl'n' 4-foo t•lo ng. s1r:11ght lamps arc nmallcd.
i\los1 acry li c rc ccssL·d fi xtures con1 :u n111g lom T B l:unps will rcCl'L\'C a 95 percent !-.pccula r rctlcctori zcd in sl·rt Lil
con1unnio n wuh 1hc prenuum TS lamps a nd balla sts ickntifil-d a hon-.
New l11gh cffic1cn1 comp:1ct flu orcsccnt bmp,; will repbn· 1111t·nor 1n camki,c c nt :i nd hal ogl'n lamp s 111 tlw commo n
:1rc:1 ,;. 1\ fc.·,\· adva nt :i.gt~ of compact fluore scent hglu sources onr 01hn sourcc.·s :1rc signitic:1 111 energy sav in gs,
1mprovl·i.l color rcnd111on. hcucr lumen m.un tcn:mcc. an d Tl'duct·d colnr ,;hi ft ovn till' lam p life .
Interior 111 1) fixture 1ypc:-will bl· re trofi11t·d wuh new !ugh dtietl'lll I ll D tcchn olo~y or lll'W tluun·:-c cnl 1cchnnlo,·
lnca mll·sc cn1 and Ouorcsn nl cxu SIJ.!ll~ will bl' n·pl:tcnl w11h nc\\ LED cx 11 s1gm wi,h b:111cr\' b:ick up .
Colorado Governor's Energy Office Page 43
Colorado Energy Perfonn ance Contracting Program
Energy Performan ce Contract for Local Governments and K12
• • •
City of Englewood Lighting System Anaylsls
Colorado Governor's Energy Office Page 1
Colorado Energy Perfonnance Contracting Program
Energy Performance Contract for Local Governments ""d K12
City of Engklwood
Colorado Governor'• Energy Office
~ Energy Purformance Contracting Program
Ene...,.,....ance Contract for Local Governments and K12 •
Lighting Systam Anaylsls
Page2 •
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City o f Englewood Lighting System Anaylsis
Colorado Governor's Energy Olllce
Colorado Energy Performance Contracting Program
E""'IIY Perfonnance Contract fM Local Govemments and K12
City of Englewood
Colorado Governor's Energy Office
Colorado Energy Performance Contracting Program
Ene.arfannance Contract fa, Local Governments and K12 •
llghelng Sys111m Anaylsls
Page4 •
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City of Englewood Lighting System Anaylsls
Colorado Governor's Energy Office Pege5
Colorado Energy Performance Contracting Program
Energy Performance Contract for Local Governments and K12
City of Ensii-c,od Lighting Sys1am Anaylsls
Colorado Governors Energy Office Page&
Colorado Energy Performance Contracting Program
En .. erformance Contract for I , ;al Governments and K12 • •
• • •
City of Englewood Ughtlng Systam Anaylsls
Colorado Governor'• Energy Office Page7
Colorado Energy Performance Contracting Program
Energy Perfonnance Contract for Local Governments and K12
CityofEnglawl.-od
Colorado Governor's Energy Office
Colorado Energy Performance Contracting Program
Ene.erformance Contract for Local Governments and K12 •
Ughllng System Anaylsls
Page8 •
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City of Englewood Lighting Systar., Anaylsis
Colondo Governor'• Energy Office Page9
Colorado Energy Performance Contracting Program
Ene,gy Perfonnance Contract for Local Governments and K12
EC M-21: LI G HTING CONTROLS RETROFITS
A. Ex istin g Conditions
The lighting for th e Ciry is co mro llcd by a combinatio n of wall mo umcd switches mo umcd
in room s th at c o ntro l a varicry of fixrurc s. Circ uit breakers co ntro l lighting circuits' in most
ge neral area:-incl udin g halh,·ays. Exte ri o r fi x1ure:-. arc cuntro llcd Uy a combin a,io n o f ph0to
cells arid time cl ocks.
B. Des cription of Equipment
Amcrcsco 's strategy is 10 conuo l and rurn l.i~hts o ff when area s arc n o t o ccupied whcrC\'Cf
pra c ti cal. In a reas w here occup:mcy pa11cm s :.!10w that lighting is o n while the s p:i.cc is no t
occupied , ceiling m o unted ultr:isoni c occ up:i.nc_, sensors or wall mo unted switches ,,·ill be
install ed . ·111 c occupancy sc n!-o r will be c:tpablc o f dc 1cccin g presents in th e contro l area and
rurning lighrs o n . \\:'hen the occupancy sensor dc1cct s the co mrc l area as being va cated and
t he adjus table rime delay (15 seconds 10 15 minu 1es) ha s elapsed , Lh c lighting sy s1ems
:iuto 1narir:all y switch o ff.
Room s rcceh·ing new comro ls are li s1ed in the tables for the ligh ting retrofit abo ve.
C ITY OF EN GLEWOOD / A M ERESCO ENE RG Y EF FI CI ENC Y OP EN H OUSE
171e City o f Englew ood and :\mcrcsco wil l host a public outre:1ch event to p romote ern.:rJ,'Y
efficienc y awareness and 10 idcmify arnilable grant, rebate, and in ccnri,·c progrnms rcla1cd 10
cm:rgy cftic1cnc~ a nd rc ncw:i blc energy techno logy (:incl s ustain:1bilit y.)·
Rcprcsc1w1.1 j,•c s o f .\mcrcsco will :mend th e C\'Cllt. Re prcs cnt:11ivc s o f.the G ovcnio r's
Energy Officl' and Xcel Energy will be i1wi1cd 10 :111 cnd as well . The rc prescnt a 1i,·c-. will
p rovide in fo rmauo n :rnd m:11crial s relat ed to th e ir re spcctin: reb:11c and in ccmj,•c programs .
. \mrcsco will pnw1ck :1 displa y area fo r di s1ribuuo n nf ene rgy effi ciency rcl :1ted print
m.11 cri:i ls wi th rc prc:-e nt ati\'c:-a\'a ila bl c 10 answe r (1uestio n!l. If pu:-:-.ibl c. um1 ng could fo ll ow
G EO's roll .o ut o f their Hrd,m;~r Colorado proA r:1111 .
. \mcresco rc p rt·s cma11,·cs wi ll prm·id e mfo rm :m nn on th e C it y of E ngle wood p ro ject.
ln fo nnarm n :,;1m1lar to lhl· d1 spby and Powe r P o 1111 pre:,;e nt:JLion tn Ciry Cou ncil.
·op,ional dis pla y:-:
• C11 y of !~11)..'lewund Co111 111 un11 y Ga rd en progra m
• Xe n :-.c:1pe t.ulu rn<l o
• DRCOG ll!dc A rrnn gcrs
• O th er~, :i s a pplic.::1blc
c,1y of Englewood. Colorado
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SC HED ULE B.
DE SC RIPTIO N OF PR EM ISES; PRE-EXISTI NG EQUIPMENT I NVENTORY
Allen Waler Trealm en t
Broken Tee Golf Course
Civic Cen ler
Fox Street Annex
Malley Senior Ce nte r
Recreation Cent er
Safe ty Se iv1ces /Jefferson Stat ion
ServiCen ler
T ejon Slreet Station
Pira les Cove
Total
Acoma Station
FACILITY DESCRIPTION
40,000
12 ,450
139,0B~
6 ,600
24,255
60 ,170
39,323
43,785
4,650
7,699
382,869
:\com:1 Ftrc S1:i11 un 1:-a 11 ~ story lHn ldin g with :-. pas:-1n: :.o b r de sign intL·ndccl to prondc
panial hca 1111A of t la: tru ck ba~. ·111c fo cih1 ~ wa :-b uilt in :i pprox 1m:1 1cly 1983 an d ha :-onc qf
!111: hi gher 1n ~ub uo n level ... of .111y c u~ b utl dmg~ constructL·d du rin g !I m llllll' pcrh,d. Th e
no rth half o f the build111 g :i~ wdl as c:tsl and we st fo cmg w:dl s :m: c,mstru c1cd C1 f :111 8-in ch
concrclc bl ock w uh :! 1n chc, uf ng1 d fo :1111 111 :-u l:11 10 11 :ind -t mc hc~ of ri bbed f:t Cl' bk1 ck. The
so uth end ur il tL' b uil d111 g whi ch ht 111 :-c!-CH'\\·:-(jll:l r!CI'!-, o rfi cc . :111d li\'il1 ~ "P:l CL' h:1:: 2-by (1
in ch wooden s1ml wall , wi1h ll -1 <J tibcrg l:1..;:,, ball s :i nd 4 -mch ribbed concrete fo cc bnck.
·11 ,L' roof 1:-,1:u1d mg ,c.1m mel.l l 11\ Lr :-hc.11h 111 /!. and wooden r:ifrcc-,, 1th (1 mchc:--o f
tibc r/!.l:t "i-1mu b t1o n. G b i'111g 1:--doubk p :11 1l'. Thc b uildm)!. 1-. 111 good LOIH.1 11 11 ,n. ri ll
\co ma hre :-:;r:1 11 0 11 fa c1!11 r i-. o p cr:111 0 11:1\ :!-1 -. \fr~ dar, :1 \'l':i r.
BUILDI G IW AC SYSTEMS
llu: lirL· ,1:1 11 0 11 hu il dmg ,., hc:1 1cd and cooln l b~ 1hn'l' forccd :m sys h·m,.
T wo :-y ,u.!ms :-.cn 'l' 1hL· li ,·1ng t1uancr:-and L"ach C0 !l '-1~1' o f :1 I r:inl' n :r.11.::i l d1 sch:irgc furnat:L'
ratcd :11 1-Hl ,000 Brin ,h tl u.:rm:1\ u1111 :-. p er ho ur (BTL ' /h) 1np u1, Cf,uplcd with a 5-ton dirL'Ct
cx pa n'l ton O)X) ~pin air co nd11 1011111g u nu . The furn:icc :-. ha\'c r:11 cc..l cffi c1cnc1L'' o f ~()
percent. Th c fan :,, :t i both furna ce s arc 1h c ccn1r:1\ :ur <.h ::tnbuuc.n sys tc1n rm th c fi re s ra11 0 11
City of Engte1Vood C.olorodo
lh·ing quarters and nm continuously prm·idjng a fLxcd nunimum outdoor air fl o w for •
vcntibcio n. Each furnace /DX system scn r~s about half of the li ving spa ce and is con1rollcd
Uy a programmable cooling/heating t.hennostat. The sys tems appear to be grcatJy oversized.
·nlc appararus bay and a number of work rooms alo ng the north side of t.hc building are
heated by a horizonrnl discharge furnace m ounted h_jgh on th e cast wall m tJ,c appararus bay
whi ch o perate s bn:,:-d on 1..hc un.i1~ thcm1o st:1.1 heating se t poi n1.
LIGHTING SYSTEMS
·n,c genera l lightin g for :\coma Fire Srn ti on consists of flu ore sce nt and in ca nde sce nt lamp
source s tha1 are use d m d.Jffcrcm srylc s of fixrurc s.
In the crew areas. the maj ority of fi.xrurcs conrn in 34 -wart T12 flu o re scent lamps and
magnetic ballast combinations. 17,c fi x1urcs types include recessed small cell mini -cube
troffers in the kitchen, office and dayroom and locker areas. Re st room /bath areas fo,rure s
contain 32 -watt T S fluorescent lamps and e lectronic b:dlast combinations in wall mo u111 cd
fLxturc types. Otl1er fi,:rures and lamp co mbinations include in1erior fixture s tha 1 use
incandescent and compact fluorescent la .1,ps in a ,·ariery of fixture types. In · ppararus
area meta l halide hi gh bay fixture s :uc used. ·n,e sho p area fi xn1res contain .)· ,vatt T l 2
fluorc sccm lamps and magnetic balla st co1T1binaoons. 'I11c fi x1urc types include industrial
hooded strip and stri p fLxlllres. Exterior fixture s co•1 sis t o f a combination of incandescent
and high intensity discharge (1-1 ID) lamp source s that arc used in diffcrc111 sty les o f fi x rurcs .
PLUG LOAD EQU IPM ENT
Plug lo ad equipment includes ry p1 ca l ho use hold appliance s such a:-:i d ishwa she r. mi crowa\'e,
range, and televi sion. 'il,crc 1s also radio ec1uipmcn1 and spec iali zed ba11ery powered
f1rdig h1ing 1hat is plugged in and charAing com111u ously. Then .-1s also a hose dryer 1.har
draws :1 pproximn1d y 6 k\X' ,,·he n opcrn nng.
PLUMBING SYS TEMS
Fi xtun.::-. arc ~tanclard 0ow wi1h showers :11 2.5 h~ll om per 111mu1e (gp m). la,·a 1o n e:-at 2.2
m1111, and 10ilc1 s at 3.5 gpf. :\II ft xrurcs appear 10 be in gm,J condition. Domemc hot wa1 e r
i:-. ge ncrall.'J in an 80-~a ll o n center nm: ~a:-fired cnmmerc i:il w:11er heater manufo cru rcd by
Sta le.
Civic Center
FACILITY DESCR I PT IO N
"lltl' Ci,·1c Center, which houses Ci ry I !all. Lilnary. :111d ~lus(·um of !\lodern :\n (i\lOJ\),
opened in 2000 . !I hnd formerly been Foley's Dcparttneni Stor b u1 wa s com pl e tel y gutt ed
and rcmodclecl fo r i1:,, current u:-c . The build1ng 1s three stones with no b :1:,c ment. The fir s,
flo o r ha s ,he Library, main entrance lo bby , :111d some ca y offic.:s and maintenance :1rca s.
City of Englewood, Color8do
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The second noor ho ld s City Coun cil ch ambers, courtrooms, cour1 offices. Hampden Hall
pc.rfonnancc spa ce. and Lhc MOA. ll1e c.hird fl oo r hold s 111ost Ciry administrat.i,·c o ffi ces.
111c buildin g is construc1cd of s1ccl framin g wi 1h in sulati on. drywall and ma so nry
constructi on. Exteri or wall s ar c pre-ca st concrete panels, generally with 2 inche s o f rigid
fo an: ,11 sula1i on :md s1ccl snid with shceuock inicri o r fini sh. Some areas ha\'C fibergla ss ban
insulation . The roo f is a whit e low-c mcmbrnnc with rnpcrcd fo am in s ulati on. G la zin g is
tinted do uble pan e. 17,crc is also so me mirrored gla:-s '->lock wall . s0111c as building fn 1,ndc
and so me with light tran smi s~ion im o occ upied sp:1cc s.
BUIL DI NG HVAC SYSTEMS
ll1c buildi ng is heated and cooled by six gas fired DX rooft o p unit s. Each fl oor is zoned
app ro xim :ucly in half, meaning that each fl oo r is scn·cd by tw o RT Cs. TI1c RTL's arc V:\ \"
manufocrured by Trane, with inlet guide va nes and multiple stage s of cooling and heating.
Heating is thro ugh gas fil ed heatin g secti ons within d1c air handlers . i\dditiona11 y, eac h fl oor
ha s multiple VA V box es with n1 os 1 boxes hanng staged electric reheat. So me boxe s arc fan
powered,, ith reheat. ll1ese box es re -circ ulate a co nsiam volume o f air 10 the space .
Liebert split sys tem s scr\"e s the d:ua center.
111c buildin g ha s a Trane Tra cer Summ 1.. central energy m:ma gcmcnt sys tem (Et\lS). ·111is
central H\'.'\C co ntro l sy:.tcm can monit or and control all HYA C functi ons including spa ce
1cmpcran.1rc setti ngs : scheduling, RT L: control, :rnd \"J\ \' box control. Alth ough the sys1cm
i!-capab le of sc hedulin g :in cl night lim e 1empcrnn1re ser-back, the Ciry fa cilities pt~r:--o nncl
Ji sc u:--s cd wi1h Amcrc so . .i th e in ab il iry 10 meet the space te111pcr:tn.1rc sci -point s in man y
arc:t s of the building when the 11\':\C. CC]Ul pment wa s all owed to :--hu1 down or 10 re set sp:t cc
1empernn1rc s during 1hc buildings non-o per:u.i onal ho urs. Therefore, the fo cilir.ie s 11\":\C.
uni1 s arc all owed to run cn ntinu o usl~ :lf ,h e da y umc occ upi ed tcmpcr:t rurc se11.ing s 24/-.
:\(15 da ys :1 year .
LIG HTI NG SYSTEMS
·111e ge neral li ghung fo r th c Cine Ce nte r co nsist:-of :t:!-wa tl T 8 nunrescent l.11np:-anJ
clc:c u oni c balla st co mbm auoib, in ca nde sc ent lamp so ur ces. :tnd co mpac t tl uoresce n1 lamp
-.ource:-.
The offi ce and hbran· are:t fi xture:-co ns 1s1 o f 1:!-\\'att TH nu o re:-.cc nt lamps an d clc.:c1ru 111c
b:t ll as t co rnbm at.i on:-. Th e fi xtur es 1ypcs arc recesse d paraholi c tro ffcrs. d1re c1/111d1rec 1 :ind
recessed mc:tnd e:-cc nt and comp :tc l fl 11orc :-c e111 c:111 fi xnire s. Corrid ur area fi x turn cons1s1
of 3~-wa11 TS flu oresce nt lamp s :t ncl electroni c balla st co mbi11:trio ns. Th e fi x1ures ty pes arc
recess ed par:1boli c t.roffers :ind rec ess ed mc:111dc sce 111 :tnd co mpa ct flu o resc cm c:111 fi .xrurc s.
Ex 11 sig-ns :t rc l.1ght Em111•ng Di o<l e (L ED) 1ype . AdJ11i onal r1xrure s ry pi.:s :ire rcccs~cd
compa ct flu orc sc cnl can fi xture s. Res t room fix rurc 1ypcs arc 32-wan T8 flu ore scent lamp s
:t nd electronic ball :1st combinati ons. The fi xrurcs rypcs arc rece ss ed strip fi x111rcs. Stairwell
fix rurc type s arc wall mo unt ed \\'r:tp type fi xtures wirh 52 -wan T8 flu oresce nt lamps nnd
c,ry of Englewood. Colorado
clcctron.ic balla st combinaci o ns. S1oragc 1 sho p and mcclrnnic:1\ area s fi xture rype s arc s trip,
sur face and re cessed .1:!-wan T S nu o re scc m lamps and clccLro nic ball:t sl combinatio ns.
AddicionaUy Lhe sc areas have rece ssed co mpac1 nu o rc sc cn1 ca n fo:n1re s.
PL UG LOAD EQUI PM ENT
Plug lond eq uipment is primar11y desktop PCs . l11erc is al so a small :1m o unt of do mestic
appliances such as re frigerat o rs, coffee makers, and mi crm,•a\·c c ,·cn s. The dat.t ccmcrs and
th eir auxiliary equipment consume appro.xim :ncl~ 14 percent of all electrical energy used on
site .
l'LU MBI NG SYS TEMS
D o me scic fi.-.;:rur cs arc all rccc 111 low flo w model s cxc cp, fo r la n u ory ru:rnt o rs. Toilc1 s arc 1.6
gpf, and urinals arc I gpf. Lav ato ry acra 1o rs arc :!.2 gpm. D0111c s1ic ho t wa ter is gc ncratl.'d
in a number o f sm all (ap pro XW.atelr 6 gallo ns) poin1 of use ele ctric water hea ters.
Distributed water hc:t"ing mak es sen se in a large building becau se domestic ho 1 water piping
is minimized and standby heat losses arc also minimized . :\ drnwback is that producing hor
wmc r with electricity is approximately rw ice as expensive a:; genera tin g ho t wa1er wid1 naturn l
gas.
Broke n T ee Golf Co ur se
FAC ILITY DESC RIPTI ON
The Bro ken Tee Golf Coursc faci litie s includ e a number o f di s perse d build:n gs. 1hc larges !
o f which is the Clubh o use. :\ smaller 111n.inten:111cc office buildi ng :md :11aimcnnn cc bra rage :
:uc also located o n site .
The Cluhh omc wa s ex1ensi,·cl ~ remodeled in 200:\. An :1ddi1i o 11 co ns1ru ctcd 111 1h :ll nme
nca rl~· duublc<l th e size. ·111c Cl ·,house hold s a full sc rnce commerc1.1 l kitch t.:n, a din111 g
room . lo un gc, me ctin g /funn io n spa ce. the pro sho p, a golf in s1ruc1io 11 nrc:1. o ffi ces. and
public wa shroom fo cili11 e:-.. The brnld in g 1:-::011:-1.ructc d of wood fr:11111 ng wi th in suln tion,
dn·wa ll and ma so nry constructi o n. The roo f 1s predomi na111.J ~, pu chcd with roof shm glcs
:111d an :1 111 c space that hol d H\ .. \C l'l1uipm c111 . Th e :in1 c i:-msula1ed wi1 h (i tncl1<.·~ of
fibergla ss ba ns; hm,·e,·er, much o f the msuhm un ha:-hccn d1i.ru rbcd . l l u: bui ld111g is no t
sc:l lcd we ll :md we 11 0 1cd m ;;11 y gap s and p1 r !"~:.iiw:w s fr o m 1h c contliu o ncd space 10 :he
uncondmo nccl atti c.
BUILDI NG HVAC SYSTEMS
~l11c Clubh o use 1s heated :11ul r:oolecl by a number of spin sys 1ems. h \·c sy:,:;tem s consis1 of
vcrtics l di scharge furnace s r:mgmg in size fr o m 60,000 13TU/h 10 100,(100 kllTL'/h ,c,w 1h e
S1 :1r1 cr',;;. Hoorh , Pros ho p, O ffi ces, Foyer and lhths, and Club roo m. ·nu.-furnaces arc also
rh c cc ntnl air di stribution fam fo r h J th heMi ng :111cl coolin g :i ncl run co111jnuou sly prm·1ding
City of Englewood. ColCVDdo
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a fi xe d minimum ou td oor nir fl ow fo r vcntihui on. Eac h furna ce sys tem ii. co upled with a
remote air-coo led conden sin g unit and indoor cvapor:no r co il. The Dining Room and
Learning Center ha ,•c smnl1 air hnndlcrs with rcmo 1c all'-c oolcd cond ensers, DX cv:1.pora1 o r
coil s and du ct furnaces . Finall y, th ere is an in direct gas fired make up air unit wit.h
evapora tive cooling section th at prO\·idcs tempered make -up air 10 the kitche n , and it is
in1crl oc kcd wi1 h 1h c kitchen range hood.
T he i\taintcnancc O ffi ce ha s n sin gle 7.5-1011 gro und mot1111 c<l ~s hc:u.in g /DX coolin g RT C.
The l\fointcnan cc shop has n 3-ton gas he ati ng DX coolin g R1't.: and the m:1in1cn :mcc bay i:.
heated by a gas fired :o;uspcnd cd •mit hearer.
Local thermostats control all sys tem s. The re is no ccmrnli zcd co ntrol ,;ys 1cm . City fo cil itics
personnel di sc us~cd with Amcrcsco rhc inability 10 mee t 1hc spac e tcmpcrarurc se t-p o int s in
m any areas of the clubhouse when '1 c H\'J\C equipment wa s aUowcd to shut down or to
reset tcmpcraturf'S during th e buildings n on -operacional ho urs. ·n1erefore1 the clubhouse
1-1 ,':\C 1mit.s arc allowed to run continuously at ,he dn~· rime occupie. i tc m pe1 ,•ture settings
24 /7, 365 dovs o 1•cor .
LIGHTI NG SYSTEMS
T he general lighlin g for Broken Tee Golf Course lubh o usc consists of fl uo re scent,
in candesc ent an d compact flu o re sc ent lamp sources ir: different style fi x111rcs.
Thl' c:m storage. mc rhnnkal. k11 ..:hcn, pro sl, 1p, and o ffi ces :irl'a fixtures cons ist o f 32 -watt
T R flu o re scent la mp s and d t•r:,0111 c balla st comi ~•111a :io m . The foaurc rypes consi st o f stiip.
wrap .. 111d acrylic a o ,·rcr ~. lnc:m d,·sccrn rccc:..:~nl ca n fixtun·s arc :1lso in use in 1hc bar,
dinin g, o ffi ce. conferen ce room :incl storage areas . Compac t fo1orc scc nt lamps types :uc al so
usc<l 111 1hcst: area s. Low ,·o lrnge track li ghtin g 1s used in the ~olf sho p area . E xterior
fi xtun:~ consist o f :1 combinauo n of 111D bmp source:~ 1h:n arc used m chffcrc nt srdcs of
frx tu rc:-.
PL UG LO AD EQUIPM ENT
Ku c hen cc1ui pmt:nt in clu des ;1 wa lk -in refrigerator .. v:1 lk -in frl't:zcr. rcach -111 rcf1 igcr:1.tor s.
,·c m c:1\ su ft drink dis pla y C:1'-l''-. micrc1w:1vc.;, nuxcrs, coffcl' machi ne, commerc ial batch rypc
ware wa sher and otl..:r :ipplt:1.nce ~ ty pi cally found 111 cotrnncrci:1\ kuchen ~. There arc al so
Pls 111 staff office!:!, cash rq~1 s1crs, and golf i11 .;1ruc rion:1\ aud10 /ndco equip ment.
PLUM BING SYSTEMS
h xrurcs :ire s1anc.brd fluw wi th showcr::i :11 2.5 gpm, la rntoric ~ :11 2.2 gp m . :i nd to ilet s :11 3.5
g-pf .. \II fi~tu rcs appc :1r to be in good crmdi11 lll1 .
City of Englewood Colorodo
Fox Street A nne x
FACILITY DESCRIPTION
·1 nc Fox Street Annex i:-:1 sin gle story builcli11 g occl1jJtCd by the Pro fc ss 1o nal S1:111cbrch,
Bun;:h1, Colic Fnfurccnu.:111, du: poli cL· dc.:p:1r1mcn1 wc.:ight room. :rnd a number o f stor:t gc
arc:1s . :\bout two thirds of the building is uffi.:c space with the remainder m:1dc up of
s1oragc and the wc,:1gh1 m o m . ·nu: building 1s ma sonry block construction with :1 mc1al roof
m·cr mct:1 \ roof tru ss es. There 1s ge nerall y 6 in ches of fibcr~la ss 1nsula uon in the roof.
Gl u 111g is double p:rnc in :1 luminu1n fo 1mc:-. There arc ali-o sc,·cra l tran slucent fibcrg b s!-
sky light s th:n pronclc day hg hang 10 the sior:igc rooms and weight roo m .
BUILDING HVAC SYSTEMS
Office area s arc heated and cooled by three gas /clccmc RTL's 111:mu foct urcd by Len nox.
T 11c unit·s :u c o ld. o ri gi nal 10 tJ1l' buildin g and arc in fair cond itio n . Then· :Hl' two no minal .).
1011 units and o nl' nominal -l--10 11 unit. :\II of th e uni1:-opcr:i.1c with :1 fixc ,3 nuninmm
o ut door air (no l'cono m1 zcrs). Control is th rough local thcrmosr:H s with
heating /coolin g /au 10 . :111 J fa n o nl y fu nc1i ons. B:i.scd 011 :\11 cx:i.111in :11io n of milfry bill ing s
:m d our hca1ing and cool ir.~ load :11rnly s1s. 11 is likely 1hat 1hc 1111ib do not o pcra 1c
comin uuusly . S1nCl' 1h cnnos1a1 sc rn ng s :ind fan o pcrauon .re manuall ~· se t. it 1s likcl~· 1h:u
the unit :HL' s1ar1c d :111 J i.toppcil P /1 1\'. \'\1hil c thi :-l·,l:-the beneficial cnerg,· effect c,f
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not h:1"in g the fa n o per:11e co11 11 .. ,,., · d:-o mcnn s th:11 unu s cou ld be left o pn:11:ing O\'Ct
ni g h1 o r o n \n·ekcnds whcn the L :• .ng i:-,·ac:111 1. •
'! £le n-m:11ndcr or th· build111~ 1:-. tllll currcnlly air -condH.io ncd . Ga:-fired sus pended uni t
he'" .-s prcwide heat 10 th e we ight room :ind sto ra ge area s.
LIGHTING SYSTEMS
The gc ncr:il lip)um~ for l·ox Strl'et Po hcc .\nncx \·u 11 s1s1:-of :1 cri m b m:1 11 011 of nuorcscc 111
:111d 1n cande:-cen1 bmp :-ource:-Iha! lfl' u,cd Ill different --ryle tixtu re s.
Th e adnmmtr:111011 are:t. the m:qorn _ of ti x1ure :-co111:i1n :1 com b1 n:111on of .\~-w:1 11 n~
Ou o rc sc ent lamp:-:i.n d cle ct rolll c hall, st :ind )-t -\,·att Tl 2 flu orescen t 1:unps and 111 :1gnct1c
h :d\a s1 cnmbm:mons. Thl' fi xture s t~')l ·:-:!f l' fl'CC ~~cd :1cryli c trnffcr, Cormlnr-. fi xture r~ pt'"
includ:.: recc :,s ed :1c.:ryli c troffer:,,, reces:-t I :-tnp li xture ,. recessed 111 cancle sc en1 c:111 fix rurci.
and 1nca nde:-ce111 exir ,,gn-.. lle ,t room~ fi xtu re rypes include s urface mournl'd Ouore scc nt
fi x1 urc t·ypc:-. :-i111r:igt· and mLCh :uucal :,I :ice-. h:i.,·c -.urfo cc mou nt ed -,;n p llu orc-.t.:c nt
fix1u 1·cs. Exterior fom 1rc I\ pc:-. mclmlc · ugh p11.:-.,.,u 1T "odi um llP<1d and 111c 1al halide n :ccssnl
can :ind flood fi ~t urt·,.
PLUG LOAD EQU IPMENT
Plu g load n1 u1pme 111 include-. oflic,.: PCs. prmtt-r,. ph01u cop1er :ind dome-.11c :ipphancc:-
s uch a:-:1 n:fn~cr:11 o r. 1111 crow:in C1\'en . and cn ffcc makcr.
City o f Englewood Colorado
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PLUMBING SYS TEMS
Fixtures a rc ~tandard fl ow wi1h ::i howc rs at 2.5 gpm, l:l\'atori cs at 2.2 gpm, and toil e ts :lt 3.5
gpf. All fixni rcs appear to be 1n good condid n . Dom estic hot water is gcncra 1cd in a 40-
gallon gas fir ed water hea te r. D H\XI use is lnw, consisting ma inly o f h and wa shing.
Malley Senior Center
FA C ILITY DE SC RIPTION
'l11 c l\lallcy Senior C ente r is a d ay u se re creatio n fac ihry fo r Ci1· of E nglewood se nior
citiz ens. l11c bu ild ing ho ld s a smd l commercial kitchen , bn llr 0,1m, mccu ng roo m s, ga m e
ro m, li brary. ad min.i str:1tfrc o ffi ce s. two c b ssroo m s, :1 computcr-lcn rn int ce nt er, a fim css
roo n1 , :l gy mn as ium , and pu blic wash room fa cilitie s. The bwldi ng is mo:.;tl y sin gle s10 ry with
high cril ing areas in the gym1rn sium an d fitn ess ce nt er. Buil di ng w:t ll s a rc mason ry block
constrn ct:io n wit.h fa ce bric k :rncl rigid fo am insulati oc. There is a mem brane roof w it.h rigid
fo:111 1 i11s ulati o n o ver s1ecl decking and steel roof trusse s. :\ nrnj o r ex p ansion an d fac ilit)·
u pgr:1dc w:is completed in 2003, approxim at ely do ubling t.he build ing square foo ta ge.
BUILDI NG HV AC SYSTEMS
Heating and cooling arc prm·idcd by a number o :· roofiop sys tems . ·r hc o rigina l st.ruc tu re
which h o ld s the G . 111 d Ball room. t.hc small er Pik e's Pea k Ball room, o ffi ces, res troom~, game
roo1n :111d kit chen is hc:m.·d :111 .l coolc.d by a se ri es o f pack aged DX sp lit sys tem s coup le d
wi 1h horiz0 ntal di sc harge fu m :\C!,is. ·111crc arc IO indi ,·idt ~al sys tem s that ha ,·c been
ccm rn li zed in two pre fabrica ted mc chanica! mom pe111 ho uses. ·111c sys 1cms consist 0f
I ,c nnox horizo111 al di sc harge high efficiency co nde nsi ng b'!IS frr ed furn ar:cs com bi ned ,v1 th
in door l'vaporalOr co1\s :i nd roof mou111cd a1r-coolcd cnncknscrs. The furn ace !i-:1c1 a:-1h c :11 r
:-ys 1cm fa ns and run crnllin uou!-ly pro nding a fi xc<l minimum o ut door :1ir tl ow for
·:c1 1cib ti o 11 .
l"h c pn·-fab1i ca1eJ sy:-tcm-. include atkanccd <l1n:c 1 digi tal controls (DDC) fr om Autom:ued
I .og-1c. 'l1 1c s~·:-tems arc capable of :1dvance~i control fu nct io n. un it sc hed ulin g a nd nig ht tim c
tcmpc r:1rurc .,t'I b:i.ck. but th e unit s r co mim1ou 3ly. Ci1-y foc ili 1ic s personnel <l1 scuss ccl wuh
Amcrc sco thl· mabilit ~ IO mee1 1hc spa ce (cmpcra ture sct -pnmt s 111 man y area ,; of the cc n1cr
whe n li H: I (\'AC ClJUlJ1111l'nt wa s all owed to shu t down or to rc :-ct 1cm pcr:nurcs du ring th e
lrniidmg!i-no n•o p t r:irion al ho urs. There fore, the center : l\':\C u!llt!-Mc :1ll c:wccl 10 run
com111uuu ,;ly at the da y t1111 c ~wcupicd 1t.mpc r:ltl11\' !-clt.i ng :-. 2·1/7 1 165 day s" year.
llll' m·w St.'C llon ho usmg the fitnc ~:-, t.:en1c1, cbssroo rns. cmn putcr lab. gym.1 :is 1um, and
locker room~ is hea1ecl ,md cooled b~· rw o l.c n11 o x br:1:-,/clcc 1ri c RTL 1~. RTL '•:!. :1 no minal
1c 1Hon unir pro ndcs heat mg and coolin g 10 1h e b~·m. RTL' -1. :1 nC1 mina l 15-ton unit
prnndc: .c aun~ :1 nd cooling 10 t.hc rcmaindct o f the :-.pa ce:-,. RTL'-\ 1s conr ro lkd :1 :-, a
consrnrn \ o lwnc•rc hcat sys 1em. T here :i re five clcc1.ric d ue l coil ~ t.h:1 1 prov ide rchea1 and
C,ty of E11glowood. Colorado
hl•:ufog to five zo nes. Local thcnnosmt s cn mro l both RTL' s. They arc cc1uipped wirh
o ur door ait cco no nuzcrs and modulating ga~ burners.
LI G HTI NG SYS T E MS
TI1t! general lig hting fo r J\lalley Se ni o r Ccnicr con i.iqo; of nuorescem and inc:tndcsc cnt lamp
sources t.hat arc used in d iffrrcm :rylc fn~n1re s.
·111 c :idministrauo n :irea . the ma1 o riry o f fi xrurcs contain 32-wau T 8 flu o re scent lamps nncl
elec tronic balla sr co mbinatio ns. ·n,c fi xrurc s ry pc!-arc re cess ed acryli c and wra p fi .x lures.
Cui ridors fi xrurc rypc s includ e recess ed ac ryli c u o ffc rs, re ce ss ed strip fi xtu res. re cessed
compac1 nuo rc scc m :md incandesccm can fo,n1res. Exe rci se are a fi xture I) pes incl ude metal
ha li de and in ca na cs cem high ba y fo.:rurrs. Re st room/sho wer areas fix ture type s include
d1re c t /mcli rec 1 and surface mo unted flu urcsce 11 1 fi xture rype s. Recessed compacr fl uorescent
can fixru re ryp es were present in the shower areas and entrances. C l:i ssroom fixture typ es
includ r <lirect /indirec t . G ymn:i sium fixture s contain co mpact fluorescent hig h bay rypc
fixture s. Storage and mechanical s paces ha,·e surface mo unted stri p flu o resce nt fixture s.
Ex te ri or fixture rypcs inclucl e high pre ss ure sodium fl ood and metal halid e rece ss ed can and
fl ood fi xrurc :--.
PLUG LOA D EQ UIPM ENT
The !\!alley Cc111er ha s a small co mmercial kitchen with a \'Crcica l reach -in cool cr. a vertical
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reach-in freeze r, an under counter rc fri gcrn ror, ice ma chine, :t small comm crcfal ba1 c h wa:,;h •
di sh machine, micro wa,·c 0\'ens, clcc riic wanning tables. and a coffre makt.:r. Th e ki tc h en is
11 0 1 used for rcttru lar mcal scr\'icl'. i\lcals arc currcml y pre pared o ff site :md dcliverccl on
di sp osab le dinne r ware . T he kit c hen is used pnm:1ri ly to warm pre -coo ked mea ls and for
fun c ti ons. The (enter managemcm ha s pl:ins 10 begin full kit chen o perations wit hi11 the
nc xr year . Thi.; will in creas e e ncrb'Y and wa ter usc at the focil iry.
O1hcr plu g loads include office PCs, printers, a pho toco pi er, fif1ccn PCs 111 1he com puter
tn st rucuon lab, and \'ano us pi eces o f c xcrc 1sc eq uipmen t in the fim es-. roo m . There :uc
relcns1rn ,s in the w11nc room .
PLU MBI NG SYST EMS
D o mesti c war er fixture s a rc a mi x o f o ld :--1:tndard tlo\\', and nc \\' lo w fl ow f:xrurc :-.. The
ba th rooms in rh c o rigina l stni cture ha\'c 3.5-gp f 10ilc t:-. and 2.2-gpm l:i\·a10 ry :1erators . ·111e
fo,rurcs m the lll'W addi uon arc 1.6-Apf 1o ilct s, 1-g p m urinal s, :!.2 -g pm la,·:11 ory acra ro r~. and
2.S -m1m shower head s. There ,.., also :1 :--1:rndard ku c hen rm se w:md 1ha1 ha, a tlow ratl' uf
:1pp rox imatel y 5 gpm. D ome suc ho , water 1s generated 111 two narurnl gas fired cen1cr Oue
wa ter he aters m:mufocturl'd by St:11 c lnclu srri es. There 1:-o m· \v:1 1er healer for 1hc original
built.l ing and u nt for 1ht new :1dd iri o n . ·111c nn,· add 11i un wa1cr healer ha s :1 sta ck damper
wh il ~ Lhe o ri gin al heater docs 11 0 1.
City ot Englewood, Colorado
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Safety Services and
Jefferson Street Fire Station
FACILI TY DESCRIPTION
Sa fety Scn·ices and th e Jefferson Street Ftrc Srna on ts a single complex that holds
Englewood 's ma in po lice and downtow n fire s1nti o ns, along with pol.i ce and fire
admini strative o ffice s. th e ciry lnc k-up , and cuy court. ·n,c bui lding is a co mbimui on o f
sing le (so me with cat hedral ceili ngs) and 1wo sto rie s. Building wall s arc sin gle co urse 6-inch
brick with no in sulatio n. Pitched rnofs arc cement til e over pl ywood sheathing and steel
strin gers wi th mi nimn l in subci on. ·1 hcrc arc also so me area s of balb s1cd built -up roo fin g.
Bo th single pane and do uble pa ne glazing is present. Safe~· Servi ces and th e Jefferson Street
Fire Stati on fo cilfry is o pcr.itfonnl 24 /7. 365 days a year.
BUILDING HY AC SYSTEMS
O ri ginally, thc building ha d a wa te r loop heat pump sy!-1cm with over a dozen wat er source
heat pumps, a central bo iler, and a cooling ro wer. The building m ec hanica l sys tem s were
upgrad ed appro ximately 6 ye ar s ago. 'l1 1e indi,·idual zone h eat p umps were replaced by 13
•as/decmc RTL·s, most gro und mo unt ed, and si."X DX s plit sys tem s wi rh hi gh cffic.ie ncy
fu rna ces with remote condensin g uni1s. Rcmnanrs of the heating wa1cr sys tem re main .
·11,c rc are fo ur RTL"S located in ,he building courtya rd th at provi de spa ce h eatin g through
ho 1 wat er coil s loca1 ed in t.hc s upply air ductwork. 171crc arc also s uspended ho t w:ucr uni,
he:11 c rs in th e J e ffer so n app:muus ba y and in the poli ce garn ge.
:\ll of the new RTL·s feed in to c x.isting d uc two rk .
There i:: a central building EMS; h owever, it wa s in s1alled in th e 1980s and ha s fail ed. T he
'·s ma rt " roo m 1cm pc r:1turc se nsors :m : no lo nger manufacrure<l a nd a!-t.hc y fa il. faciliry staff
ha s b ee n repl:ic in g them wi th stand:1rd thcrmos 1a1 s. 1\1 0s1 o f 1he buildi ng is occ upi ed 24
ho urs pe r day. -da ys pe r week (2 ➔/-). except th e Fire Department admini strati\'c are:1s an d
m 1h e court roo ms. N ight :-ct -ba c k 1cmper:11·ures arc 1101 utili zed in either of 1hc arc:\:-.
LIGHTING SYSTEMS
The gc ncr:ll lightin g fur the Sa fcry Sc1Y1 cc consi:-ts of .l 4-wa11 Tl 2 0uure ~cc nt lamp s a nd
m:1g ncr.ic ba ll ast combmauons. 32 -wan TR nuorcsc cn r lnmp:,, an d electronic b:11la s1
cumb111au o n s, incan dl -.ccn 1 lam p sources, com pa c t 0uo rc sccnt lam p so urces and 1-1 I D lamp
sourc.c -..
·n 1c offi ce area fi xrurc s consis1 of a co mbinatio(l of 34-wall Tl 2 0uo rcscc m lamps and
ma gneti c ball ast combin ati o n~ and .l2-wa11 T 8 t1u o rcsccnt l:1111p s and cl cctromc balla s1
combmaao n~. The fi .x 1urcs rype !-arc 1ccc ss cd parabo lJ c and :1cryli c t ro ffer s and recessed
incandescent and compact 0u o rcscc n1 ca n fi .x n1rc s. Corridor are a fi xr urcs consist o f 32-wall
T B 0uorc scc 111 lamps and cl ec 1.ro mc balla st combinatio ns and compact 0uo rcsce n1 lamp
so urces . T he fix 1u rc s rypcs arc recessed p arnbolic r.r o ffer s, wrnp, d irc c 1/indircc 1 and
Ci ty of Engleh'OOd. Colorado
recessed compa ct nuorcscent :ind dn.m fix 1urcs. Ex i1 signs arc incandesce nt ty pe .
C la ssroom fi xture rypes arc 32-wat t T B nuo re sccnt bmps and elect roni c balbs1
combinatio ns. l71e fi x rures types arc rece ss ed acryljc u offcrs. Locker room area fi xrurc
ty pes arc 32 -wan T S Ouo rcsc c111 !amps and electronic b.,Uast combinations. The frxrurc s
types :tre wrap foaurcs. Additiona l fi x nircs types :ue rec1....,scd in ca ndesce111 and comp:tcl
nuo rc scc111 can fi xrurcs. R•~s t room /showers fi xnirc ty p es arc 32-warr TS flu o re sce nt lamp!t
an d electroni c ball:t st combinntio ns. ·nlC: fixrul'e s rypcs arc wrap a nd sLrip fixru res. Shower
are;1 s have recess ed compac t flu o re scent ca n fi x tures. Stairwell fi xture type s arc wall
mr1 unted wrap type foxrures with 32-watt T B flu o re scc n1 lamps and elect ronic ballast
combinatio ns. Sto ra ge, sho p and me chanica l area s fi xrure types arc strip. surface and
recessed 32-wan T B fluore sce nt lamp s and electronic ballast combinatio ns. Ex terior ligh ting
consists of HI D lamp sources.
PLUG LOAD EQUIPMENT
The Safety Sc n·iccs bui lding ha s o ffice PCs, printers and p hotocopiers. 171ere arc al so
d o me stic applia nces such as a re frigerat o r, microwave . =i nd coffee maker. 111c
Communications Center an d it s UPS system draw a con sidernblc lo=i.d. In the Jefferson
ucct Fire Srnt:ion, plug load cciuipmcnt includ es ryp ic:1 1 househ o ld ap plian ce!-such as a
di shwasher, microwa\'e, range . and tclc\'ision . There is also radio c9uipmen1 and specia li zed
ba tt ery powe red firefighting that is plu, ,cd in :i nd charg mg comi1rnously . T here 1s also a
hose dryer t.hat draws approxim=i.tcl y 6 k\X ' when o perating.
PLUMBING SYS TEMS
Fixru rcs arc srnncl :1rd fl ow wi th si1owers at 2.5 gpm , lanuoncs :li. 2.2 b'T'm, and to ilets a1 3.5
gpf. ·n\c Spei lm=i.n shower ,·:1 h·cs in Jefferson St al.Ion arc prone 10 fai lure . Repair parts arc
in limited supply. Thc!-e va lv~·s sho uld be replaced wi th :1 ny do mestic fi xru rc upgrade.
D o rn cs t.ic hot wa.t er 1s produced in :1 100-ga ll o n heater 111:mufa c nm:d by Stat e and located in
the Safrry Scn·iccs mechanical roo m. The wa1cr heater 1s a luw cffic 1ency ccn1er flue dc s1g,n,
hut it docs h:1\'c ,l ::tack damper.
ScrviCenter
FACILITY DESC RIPTION
The Sc n ·1cc111cr is hc:1 dc1u:1rtcrs for 1h c Cuy\ maint e n:m cc and o pera 1i nm srnff. ·111 e facilir \'
Lun:ii:-.i:. uf ,1 1he ~lain Building wluc h hold -. admm1 s1rn11,•c offi ces. Cirr ,·eh1dc maintenance
sho p s. building 111~11•\lenancc sho ps, park :-:md rccn::111011 m:11n1cnancc sho p s, :i nd 1.raftic
signal m:1intc i~ancc sho ps. ~11,crc arc :il ,o a number of o u1 building~ including smr.tgc
buildings, wclJing ~hu p:i, a ca r wa,h, and ro ad \'chidl' :,;1or:1gc . The humane suctci-y :1111111 :d
shelt er 1i: also loc:ucd o n thi s site .
Ctly of Englewood. Cok)r9do
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The Main Building ha s two w in gs scp:mucd by administratin o ffices. On the north side of
the building arc Lhc park s and rccrc:u.io n1 traffic, and building maimcn:mcc sh o ps. The south
side has all the ve hicle maimcnancc and repair garages. The center of tJ1c building ha s rwo
fl oors o f o ffice space, ccnual p:trt s storage, and the lunchroom. The wings of rhc building
arc standard s1ccl building cunstruclion with steel posts and roof trn!l-i;;es, steel skin waU s and
roof, and si.-.. inches o f fibergla ss in sulation. ~n 1c fir st 5 fcl:t o f wall 1s po ured concrete. The
ce nter o ffice section is con crete block co 11:>lrucLi o n w11h s1ccl roo f s1ru .;n1r c. Iloth dm1blc -
:md single -pane glazing exists .
Some o f the \\'all and ceiling in sulaaon in th e m:i.imcnancc sho ps and garage ha s been
damaged. W/c n o 1ed some area s where the ,·apor barrier had been 1orn o ff and the
underlying insulation wa s damaged o r had become soaked with oil Yapo r. Thjs condiuo n
reduces the cffectfr cnesr-of the in sulation somewhat.
Gt.her b uildings on site arc pred o min antly srccl building con st.n1ction or concrelt' bl ock
construction wit.h steel roofs.
BUILDING HVAC SYSTEMS
·n,c !\lain Building I-IY:\C sys tems 111clucle a hea ti ng ho, wa1cr b oiler system wi1h basebo ard
r:idfat ors and suspended unit heaters. gas fired suspended unit heaters, low imcnsiry radian!
h e:ucrs. !ugh intcnsi1y radi:111 1 hea1ers, gas /clect.ric RTL·s and a spli t sys tem DX with nantral
gas frred furnnccs. 'l11e building wa s originall y he:ucd by a ho t water system that had sc,·crnl
large air handlers with hot wmcr er 'k Th:11 sy stem wn s replaced and heating wa s
decentralized.
In the nonh end of !IH: buildinA, ga s fired suspended unit heaters were in s1alled . On!r th e
yea rs, some o f ::he umt healers haYc been replaced o r :1bando ncd in foy or o f both hi g h
in1cnsay and lllw inrensiry gas fired radia nt hc:11ers. In the somh end o ft.he bui!Jing, heating
is almos 1 exclus ively low i.nt e ns1ry ga s fired radiam . ·1·he origi nal I.S -millio11 -Hr11i sh-t hermal -
uni1 -pe r-hour (f\l i\lBTL'/h) ga s fired boiler still cxi s1s o n sit e. but 1.hl'. load it sen-cs has been
rt·duced 10 less than 100,000 BTL '/h in th e form o f ba se board radianon in so me office s and
1he st:ur wdl, 1-wo un11 heat ers 111 1he :-.ou 1h main1cn:111 ce area . :ind a ho 1 water fan coil in 1he
p:1in1 shecl.
111 c o ffi ce :m .:as arc hea te d and coolnl by three RTL·s :111d a DX spin sys tem . The DX spl11
consis1~ of tw o Trane vcnic:d di sc harge furnace :-. coupled w11h :1 remo te a1r -coole<l
cone.len ser and ind oors evaporato r coil . 'I11c furnaces arc al so th e ce mral ai.r d1 st.ribui.io n fan s
for b o 1h hearin g :md conl111g :111d run l'.o nunuo usly prm·idm g a fi xed mmimum outdoor :nr
now fo r vcmilanon. J'lu s sys rcm se rve s the lun chroo m,conferencc room and sec o nd noor
o ffices . The furnace s h:1ve ra teJ effic1enc1e s of 80 percent.
·111erc arc 1wo new Trane ro of mounted gas clect.ri c RTL's that ..;en·c offices on 1he frr st
floor and the ,·chicl e maintcnanct· offi ces. There 1s al so one o lder York RTL . mounted a1
the side of t.he building tl1:1 1 sen·cs fir st noo r o ffi ces :111d the rc ce puo n area .
C,I)' of Envlewood ColoradO
711c remote bui ldi ngs :ire hc :11cd :111d cooled by :1 mi x of sys tems. O ffice arc:i s of the roa d •
ct1 uipmcn1 g:1r:1gc :111d th e :1 111111 :1I !!helter :uc hc:11cd :i ncl cooled by s m:ill g:1s /cl cc 1ric RTl ·s.
Garage b:iy s nrc gc ncrnll y hc:11 cd by g:1 s fir ed suspcnd1xl unir hc:u crs. :\ number o f build111 g:-
:1rc used spor:-idic all y o r o nl y fo r s1or:1 gc. So me o f th e buildings :ire no 1 heated and o thers
:trc he ated wiLh ga~ fucJ uni, heater s jus1 (0 prCHlll fr eezi ng.
There is no ce nt ra l co mrol srstcm. L"nir s an· comrollcd by incl1\'idu:1I 1h crmost:u s. City
f:1ci hu cs pcr:-o nncl di sc ussed wnh .\mcrc sco du: 1naluli1~· 10 m cc1 1hc s pa ce 1cmpcr:11urc SC I·
poin ts in many areas of th e Sc rnCc nt cr when the H \':\C c9rn pmc n1 w:1:-:i ll o wcd to s h ut
d o wn or IO rese t tcmpcr:1.rurc:-d uri ng th e bu1\dmgs no n-o perational ho ur!-. Therefo re. 1h e
~e r\'i C cn1er H\':\C e9u 1pmelll is all owed to run co111111uously at the J :1y tnnc occ up1 td
1empcr:m1rc !i Ct ti ngs 2.J,/7, 365 day s a ye:u.
LIGHTING SYSTEMS
·n1 c ge neral li g hting for the Sc n ·iccm er consisl!i o f .H -wau Tl 2 nu u re sc ent !:imps an d
m:1 gnctic ba lla st combinati ons •. n .wan T S flu o rescent lamps and el ectro ni c balla s1
combinatio ns, in candescent l:unp source~. co mpa ct flu orescent lamp so urces and 1-1 ID lamp
sources.
~l11 c o ffice arc:i fi xtures co n:-ist ofa crnnb111a11 o n of .,J, w:Ht Tl 2 flu orcsce 111 lamp s and
magn eti c b:il b st combinaaons and 32 watt T8 tl11urc :-c cnt lamps :111d cl ec 1ro 111c b:1lla s1
combin :ui o ns. ·111c fi xtures rypl·s arc rc cc s~cJ parn bolir and ac rylic troffcrs and re cessed
in can dc:-cc nt :m J comp:i c1 flu orcscc llt c:111 fi x run.::-.. Curnclnr arc:i fi xrurc:-, consis1 of 32•\\':ltl •
T S tlu orcsct·n1 b1np~ :incl clce1.ro 11i c ball ast comb111:i11 ons. mca nd e:-.c cnt and compacr
flu urc:-et:111 l:1mp so urces. The fi xnirc:,; types arc rcnsscd pa rabo li c 1roffe rs wrap and
n.:ccss,·d co mpac t tlu o n·scc n1 fi x1urc :-. l~xi1 sign s :ire mcand c:,;c cnt 1ypc. Sho p fi xi-urc lYpc~
:1rl' Hl D lamp co mbin :ui om. Th l' fi xturl':-rypcs :ire !ugh b:iy s. I .oc kcr room :ire:i fi xnirc
rypc:-arl' :\2.w:i 11 T H fl 11orc:-c cn1 l:1111p:-:111 d cl t·c 1ro ni c b ~lbst co111hmat111ns. ·n\e fi xrurcs
t·y pes :ire wr:1p fi xturt·,. :\ddttion:d fi xture s ry pc s an: rccc'iS l'd 1n ca ndc :-.c cn1 and comp:u.:1
0 1:'1 rcscc n1 c:111 fi xtu res. lle:-.1 room /:-h11wc r:-fi x1· •:T:.., arc 12-\\·:itt n.; Ou o rc sc c:nt lamp ~
t d cl l'c lrn 111 c b:db ..;1 com h111 :11irn1-.. Thl· f1 x1t1rt : 1\, 1 ... ire wra p :rnd s1Tlp fi xrnrc~. ~,:mwcll
fi xtmc typn arc wr:1p rr pt· li x1u .. 1·• w11h .'\~ ,,:n t ·1 h tl u"rncc:nt bmp, and cil'c1 ro111 c balb:-1
co111bin ,1ti(111-.. Stor:1gc. sho p :ind 111c:ch:1n l· 1 ,trca:-. fi:...iurc 1r pc!-arc ~1np. :-urface and
reces:-,cd )::!: \\':lit TH f111 o rc sce 11 1 l:un p, :ind c-lc\..1 1,,ni r !: ll a-.1 (0111b111 :11 1t,11 , and 111c.1nd t""cc111
1:11 :111d kt·,·lc:-,~ fo~1u1t· 1ypc:-.. 1-:x1cnor hghring ct1n:-1:-r ,.f 1111 ) bmp ,rn1 rrc,.
PLUG LOAD EQUIPMENT
:\lnng \\'llh 1h t· 1r p1 cal o ffi ce load :-, from P( -.. c.:11p 1trs, :i nd d111n cs 11 c appli:111 c.:c:-, th ere a rc a
numbt·r o f mJ u-.mal sy-.1c1m,. The ~lain lhulding h:1:-, :i IS-hp n.:c 1procaung ai r com pressor
w 11h no n-c~·clmg rdrigl'r:i tcd :1ir dryer to pro\'Jdc -.ho p :ur for ve hicle 111:111\h nan cc. ·111 e
,·ch1 clc h:i rs al so han· clt·c 1rit:/hyd rnu li c ,·c hicl e li ft !-. Other ch::c inc cons ummg etjl t1 pmcnt
111cludc ... numc1 o u-. h:111d 100J..,, wcldm ~. :i nd a ,·ch 1cl t w:,~h b;;.y.
City of Englewood Colo1ado
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PL UMBI NG SYST EMS
Ftxrurcs arc srnnd:ud fl ow wuh showers at 2.5 g pm. b.,·:u o ncs at 2.2 gpm, :111cl to ilet s at 15
gpf. All fi x11.1rcs appear to be in good condition.
Recreation Ce nter
FA CILIT Y DESC RIPTION
·n1e Recrcacio n Center is a large.· indoor multi-use sporis, hcah.h and fitne ss fa cility. The
building is configured ,,·1th an c1gh1 -l:inc, 25-mcicr pool o n 1..hc cast wing, a gymnas ium on
the wcsr end, :rnd the co re co , .. ai ning admmistraovc offices, locker room s, fimc ss room s :md
mechanical rooms. ·n1 c fa c1liry ha s a trn ck on 1hc se cond lc,•cl that circles the entire
building, wings 10 the no rth thni ho ld rncc1uct ball coun s :10cl an expa nded weigh t room, and
clas sroom and acan1y rooms to die south and ,,·e st.
111c building i!-of masonry and st eel frame co nsi.ru ction. \'\':Ill s arc 6-and 4-inch c.oncrc,c
bl ock wjth an air an interstitial sp,1 ce and ge nerally 2 mchc s of ri gid fo,1m in sulati o n. The
sloped roo f ha s concrete roof tile s over a wood deck wi1h I inches of rigid insulation . The
flat roofs over new sections ha s buih up roofrig over s1ed decki ng and rnp ere ll foam
in s ulacio n.
BUILDIN G HV AC SYS TE MS
'fhc building ha s three mai n air handlers th :11 prov ide he :uing and coolin g 1n m os1 of th e
building. Thcrr arc so me ho 1 wate r unit he aters and fa n coil u1111:-. :111d lill'cc dcdicatcd
RTL"s. The buildm j!, ha s a ccmral heating ho 1 Witter b01 \cr sys 1cm and an e,·a po rat.i,·e coohng
'°"·er prm·icling cooling w:,tcr 10 AHL' coik The o nl y me chani cal cooli ng in 1hc center is
pr<l\'idecl by the sma ll er RTL \.
There an.· duce ai r h:mdlers m:lllufo crurcd In· ·1 em1ro l 1h :11 pro,·idc hc :uing and coolin g to
mos 1 o f the fociliry. :\tr handler.'\ H l"-1 is 28.000-cub1c-fo ot -per-minu1c (c fm ) cons rn111
,·olu ml' unu 1h :11 :,,c n·c:-. the pool are:i . '11m, mm h:1 s a 11 H\'\' he:i un g cm \ and a coohn g w:11er
coolin i coil. The coo ling water co il for :\HL'-1 is ne,·er use d. :\1-fl'-2 is 18.000 cfm
consrnnt nilum c 111111 1h:11 sc n ·cs rh c gy mna :,;nnn . 11 h:is a heaung coi l and d 1rcc1 e,·apo r:111n·
coolin g sec uon .. \ H L ·_3 15 ,h e l:t rAe:-.1 of the three at 48,000 cfm and i1 ha ~ :1 hea ung c.:oil, a
direc1 cY ap o ram·c coohn i scc uo n. and a \\':li er coolin g co1L :\HL'-3 1s a sc.·n•cs 1111.: con· ;1rea :,,
of the building. 1h c Lrnd. tlu: yomh cc 111cr. cl:1ss room-,, :md the ra cc1ue1 courr s through :i
\'.\ \I d1 srribt1tJon sys 1em . \':\ \' box c.·s :i re str:,ight bnxe:-\\'llh no rcht:11 , hi 11 wa 1cr rd1ca1
box es, and fan powe red h0 1 wa1er reh1..at hoxes . All o f th e air handler~ :1re origi nal 10 1h e
butlclin g and arc 111 fair conclinon.
There arc f'\\!O dcd1c:11c<l t,ra:-. heatin g /electric DX coolu 1r RTL·~ 1h a1 scn·e spe ci fi c area !!. A
15-w n un11 sen•es lhe weight room. A 3-10 11 I .cn nox unit :,,t n•cs th e poo l parry ro om .
City of Englewood, Colorado
·nu:rc is o ne 5-ton Carner RTL" wi1h dcc1ric heating and cooling 1h:11 scn·cs offices off of •
1h c 111a111 lobby.
·n1c ccnu:1I boiler system ha s duce 1.5 i\lJ\IBT L'/h gas fired l3ry :m fle x tube boiler s. The
boil ers pnn·idc hot \\·:1tcr fo r healin g and for ge ne ra tin g clomcst.ic hO( w:ucr. Rcdu ncl :rnt
con s t::1.lll w1 lumc 5 I IP pumps c1 rcubtc hca 1ing \\alcr to the three m:iin air handler.-. anrl 10
re heat coil s and umt hc:ucrs located througho ut th e bu ilding. Coolin g water comes fr om an
o pen coolin g rower wnh a SO H P fon moior. The !O\\'C r 1s ca pablt.: l'f coohn~ w:u cr to
wuh111 10 degree :-l-:1hr cnhc11 (01·) of wet bulb u .. ·mpc raturc. Tlus 1ncan s tlrn1 under design
cuncLa ons. th e 1owcr can produce waler :u app roxi m=itcly -5°1-. Off o f des ign condi tio n:-,
the tower ca n p rodu ce cooler w:11 cr 1cmpcr:1.n1rcs. Three cooling \\':Her pumps d istribute t\11 ~
coolin g \\':tier to th e tluec air handlers.
Other mcch nical sys 1c m s include gas fired b oilers dtd1 ca1c d 10 pool w:uer hc :1U n1,!. and :1 ho 1
\\':l ier so b r :1rra y ,hat is n ccl m 10 1he pool wate r he:1ti ng sys tem . H c:11 rcc o \·er:,· ve ntil:11.io11
sys tems were in stalled fo r 1h e pool area and 1he locker room \'cntibtio n, but th ese sys tems
h:we been abando ned .
Building com rol is throug h a pneumatic system th at i:-111 poo r cond11:i o n. There is no abi lity
10 sc hedu le uni1 s or to accura tdy coll! •)I for o utdoor air. ccono m 1z1ng cy cle s -.,r 0 1h er energy
savi ngs comrol sn 1u e ncc s. :\ir leakage is :i problem in th :11 11 cnn 11n p:1ct rcmpenrurc and
press ure rcndm gs. T he builclm g 1s ess entiall y manually com roll cd . C H)' fo cilitic !'-personnel
chscu ss ed wuh :\mcrcsco 1h c ina biliry 10 meet the sp ace te mperature :-ct-p u in ts i:1 many
arl·a:-of the n:crcauo n ccmc r whl'n the 11\' :\C Cljuipmclll wa s all owe d tn slw , cl ow n or to •
re se t ll'tnpl'ra11 1re s d unng the build in gs ntm -o perational huurs. ·1·1t en:t't1n.•. till' n~c rc:11ion
cen te r 1-1 \':\C c..·c..1u1pm cnt IS :1 1\owccl tu nm co111inuously :11 1hc lby tlllll' occup1e<l
temperature :,,c t1in g,:,. 2-l -.. '\65 cla ys :1 ye:ir ..
LIGHTIN G SYSTEM S
T he gcncr:11 hAht in g for Rccrc:1110 11 Ce 111 c r cons1s1:--\if tlu n rcscc111, 111 c:111dl':,.C l'll l :111 d I IID
lam p so urces th:11 :-ire used 111 d1 ffl'rc n1 s1yle fi:.a url'S.
·1 he.: ,1d1mt11 !<,1r.111 011 are,1. 1h l' m:q n nt ~ 11f tixrure, cont :1111 t:!-w:111 T R nu nresn·,11 l:11nps and
ckc 1ro111 c ba ll as t c11 m b 111a11on,. The fi xture:-t~·pc:,. :ire reccssed ac1:·hc 1roffer:-. Com dor,
ii xrn re rr p es mclu dc n.:cc:,.:-c:<l :-m p fi x1 un::-, reces-.l'd compat.:t tluore scc 111 and 1c1c k fixn1re s.
( ,~ mn:i-.1um. r,1Cc..j Ul'th:1ll 1.:11urb and pt H 1! area fo.1 u1 e 1ype , II Khuk mc..·1:1! h:1lide an d
flu orc:-c c!ll h igh hay fi x1ure:-.. Res t m o m /shower area , fi xture t\ pc:,. rnclucfr re ces:-e d
pn,ma11 c an d surface 1w 1u1ucd lluort:,.1.:e n1 fixt ure rypl':-. lkn·,:-c d comp:u.:t fluo rc:-cent c:i n
fi xture 1\pe, \\'CIC pn.::-c lll 1n 1h l' -.h11\\'c..•r :1rea s and l'lllr:t rl Cl'',, ( \a:-:,.nH11ll fi:-.1ure !~p o
rnclud L· rc cc -.s l'd acrd1c 1wffcrs. S1or:1gc :rn d mc..·ch:irn ca l :-.pa ce, h:in :-urfocc..• moun1cd :-t rip
llu ore,c(.'111 fi xture,. l·'.xtc ri o r fi x1urc n·p e:-1nd lllk h11,-:h prl·:--.url' :,.o d iu m nood and m eta l
halide reces,t·d c:111 :m d fl ood fi xtun·s.
City of Englewood, Col0fRd0
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PL UG LO AD EQUIPM EN T
Plug loa d eq ui pment 111cludcs office PCs :m d rypical domc s uc ap plinncc s suc h ri s a
refrigerator, microwa,·c m·cn , and tclc,·ision sc1 s. The RccZonc Youth CcrJtcr ha s se\'cral
,·idcn screens and clcct.ronic games. There is a small k_jtchcn and food prep :irca adjacent 10
lh c po ol rha t l1.1 s a r:111 g,. micrown\'C :rnd rcfngcr:uor.
PLUMBIN G SYST EMS
O r~i na! dome stic fi xrurc :-. arc 3.5-gpm nu sh 10ilc 1s. 2.5-gpm nu sh urinal s, 2.2-gpm :i.cra 1or s,
ant~ ,!.5 1gpm showcrhcads. \'i/e no 1cd th :u sc,·cral aerators were rTU ;sing meaning that those
smk : fl r,wcd o n the o rder o f 3 tO 5 gpm. The ne w Cab :111as f:11niiy change arc:,s ha\'c new
low flow fi xrurcs.
Tejon Station
FACILITY DE SCRIPTIO N
Tcjon Fire Station has a single s1ory crew quarters and high bay brarngc :1rca si1cd fo r rwo
Hh1clc s. ·n ,c building is of m:is o nry bl ock construc 1i un wi 1h ci 1hcr riAi J foam 111 sul.1t..i o n o r
fi ll ccl co ncrc 1c hlock cores. ll1c ro of is n bu ilt up ba ll nstc<l roof w 1t.h ri gid in sul:i.11 011
bcnc:1th . The bay doors arc mos lly sin gle p:rnc g b ss . ·r hc Tcjoi, Fire Stat.i on fo ciliry is
opcr:111o nal 24 /7, 365 <.bys :1 yc :1r .
BUILDIN G HV AC SYSTEM S
Hc:11i ng nnd coo ling m the crew c1unrtc rs 1s by :1 s1n~lc Lc nn ox 2 -1011 g:1s /cl cc1.ric RTL' .. \
single Rczn o r suspcndcd gn s unn heater hc:11 s the :1ppar:nu s ba y. Uo1 h uni1 s h:l\'c indi"idu:i l
1hcrrn os 1:its. T here i:.-no central l~:i.lS.
LI GHTI NG SYST EMS
Thl' ~cncral lighting fo r Tcjo n Fire Sta non co nsis b nf flu o rc sccn1 :incl in c:1ndc .;cc 111 lamp
so urces rh:11 arc used 111 d1ffc rc111 st~·lc s of f1 x1urc s.
In till' C I C\\' :1rc:1 :-. !h e 111:11 u ri1 ~ u f fi xture :, con min .'\:?:-wall T 8 flu o rc:-cc ni !:imps :mJ
dcc1ron1c b:11\:1:-1 com b111:ino n,. 'J'hc fi xtures rypcs inclmk rc ccss ccl :-111:ill ccll 11 .1 H.:ub<.·
1.rnffcr:-111 1hc kuche n. offi ce :incl crew hcdroum :irc:i s. Re s! rn nm /b:ith :1rc:1s fi xrurc :-
i:0111 :1111 3:?:-w:111 TS Ouo rc ..,ccm l:imp :-and dcL1ro111 c balla st comb111a11on s 111 ,·apo r t1g ht
fi xture rypcs. 01hc1· fi xture:-. :ind bmp cumbin :1Li um include interior !i x1u rt s that usr
111ca nclc :-cc111 :1.nd com1x1c1 flume scc111 lamp s 111 :1 ,·anci-y of fi xmrc rypcs. In 1h c :ippar:i :us
nre:i .)~-,,·:111 T 8 flu o rc scc111 lamp s :ind electronic b:ill :ISI co mlmrnn o ns :1.rc used 111 ,·apor tight
fi xrurc s. T he shop area fi xrurc s con rain 32 w:111 T S Ouorc sc cnt lamps and electronic b:1 1!:1 s1
combinatio ns . ·111c fi x1urc rypc s mcluclc mdustrial ho oded s1rip :1.nd strip fn.:turcs . Ex1cri o r
fi x1urc s co nsist of H ID bmp so urces 1h:11 arc used in different St)'lc s o f fi xn.1rc!> .
C1ry of Englewoou. Colorado
PLUG LOAD EQUIPMENT
Plug load equipment includes typical ho usehold applionccs sud •• ., dishwasher, m1 crmv 0\'C,
rnngc. and television. There i< als o rnd10 equipment and spcmbzcd battery powered
fu:cfighnng that is plugged 1n and charging conanu ously. ·n,erc is al<o a hose dryer thot
draw .: app roximately 6 k\\' when operati ng.
PLUMBING SYSTEMS
Fixrurcs arc standard fl ow with sh owers at 2.5 gpm , b,·a1wes at 2.2 gpm. and toilets at 3.5
gpf. All f,xrurc s appear 10 be ,n good condioon.
c,,y or Englewood eo,on,do
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SCHEDULEC:
ENERGY AND COST SAV ING S GUARANTEE
"'."he foll "••in g t~blc shows the project energy savings for each Enc -gy onsc rvat ion
McasuP l!!)o/o of the proj ected energy sav in gs arc guarant eed. Opera ti on and
Maintena1 ... \.. sav in gs are st ipul ated .
Th e Guara nt eed Energy Savin gs for eac h year of 1hc pe rformance peri od arc se t fort h
belo " in the final co lumn entitled ··To ta l Annu al Doll ar Savi ngs". Co ntra ctor doc s not
µuarantcc eac h clement of' sav in gs in th e table bel ow asid e from "To tal Annual Dollar
a,·ings·· .
City of E,-r ·NOOd Colorado
•
None None None None None None None
2,033 1215,154 37,130 1,943 s 103,511 17 ,949 s 121 ,"60
2,033 1,215,15'1 37 ,130 1,943 s 106618 18 ,487 s 125,103
2033 1215,154 37,130 1,943 s 109814 19,042 s 123,858
2,033 1,215 ,154 37 ,130 1,943 s 113,109 19,813 s 132,722
2,033 1,215,154 37,130 1,943 s 118,502 20,202 s 138,704
2,033 1,215,154 37,130 1 943 s 119.997 20,808 s 140,805
2,033 1,2 15,154 37,130 1943 s 123 597 s 21 ,432 s 145,029
8 2,033 1,215,154 37 ,130 1 943 s 127,305 ! S 22 075 s 149 380
9 2 033 1 215,154 37130 1,943 s 131 ,124 s 22 ,737 s 153881
10 2,033 1,215,154 37 ,130 i,943 5 135,058 s 23 ,419 s 158,477
2,033 1215,154 37,130 1,943 =~ s '-1,122 s 183,232
2,033 1215,154 37 ,130 1,943 s 143 283 24 ,845 s 1~.1 ~28
2,033 1215,154 37 ~JO 1 943 s 147 ,581 25,591 s 173 172
--2033 1215,154 37130 1,943 s 152 009 28,358 s 178 387
2,033 1,215154 37130 1,943 s 158 589 27,149 $ 183 718
The Guaranteed F.nergy Savings is based on the units of energy (kWh, Thenns , e1c). The
cost savin gs is calcv.lated by multipl yin g th e unit of energy savi ngs by the rate for th e unit •
of energy. The rate fo r eac h unit of energy is escalated at a fixed rate of 3% per year .
The following tables show the energy rates that will be used to calculate cost savings
each year.
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City of Engiowooo, Colonodo
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Utility Rates for Calculating Cost Savings
Civic Center, Recreation Center, Safety Services ,
Jefferson Fire Station
0 $ 14 .G8 $ 0.03551 $ 0.5700 S 3.96
1 I $ 14 .~J $ 0 03658 $ 0,5871 $ 4.08 ~Is' 14 ,1,,\ $ 0.03768 $ 0.6047 $ 4.20
~1·--,5 _39 $ 0.0:881 $ 0.6228 S 4.33
4 g---15.85 s r .y~ ..!. 0.6415 s 4.46
5 s 16.33 s r 04 111 s --"o:.:;.66"'"0;.:1..,...;:s;.._ __ _;;4_""59a..i
6 s 16.et I __ o_.04_2_4_1.,._s __ o._68_0_5-+-s ____ 4_.7_3 .....
7 S 11 .:;; $ "_· ()4=36;:,;8'+$.;--'0"". 7;.:0:.:;0;:,;9 -$ ___ -'4'-;;.8"--l7 --r-· $ 17 .84 f -0.04499 $ 0.7219 S 5.02
~I S -if 1.;. -.;-G"''.04""""6""34"-t--,-$--0;:,;.=74°"'3""5-f--,$,--------,5,", 1,:7cl
~1 r-·-7r,93 "'~ 0.04773 $ 0.7659 $ 5.33
11 s 19:5"'c,.+s.;-...:o;;.;.04'-"-91;..;;6..,...;:$;.._....:;,;o.""10;:,;8;.:9..,...;:$---....:;,;5."'49,c1
12 $ 20 .09 $ 0.05063 $ 0.812 6 $ 5.65
13 $ 20 .69 S 0.05215 S 0.f370 $ 5.82
14 $ 21 .31 $ 0.05371 $ 0 8621 $ 5.99
15 $ 21 .95 S 0.05 532 $ 0.8880 $ 6.17
Utility Rates for Calculating Cost Savings
,• •rvlCenter, Malley Senior Center, Broken Tee Goll Course , Pirates
Cove
0 $_~14_;,.0~8-S-;.:O;.:.o.,.35~5~1-S __ o;:,;·;:.;06;.:5_,.0-$ ____ 3_;,.96~
_J_J ___ 14_.5_o ..... s __ o_.o_36_5_8-S __ o_._06_7_o-+-s ____ 4_.0_0 .....
_L_ , 14 .94 $ 0.03768 $ 0.0690 S 4.20
3 ; 15.39 S 0.03881 S 0.0711 S 4.33
15.85 S 0 .03997 $ 0.0732 $ 4.46
16.33 $ 0.04117 S 0.0754 S 4 59
16 .82 $ 0 .04241 $ 0.077 7 $ 4.73
17.32 S 0 .04368 $ 0.0800 S 4.87
17.84 S 0.04499 S 0.08 24 $ 5.02
18 .38 $ 0.04634 $ 0 0849 $ 5.17
10 18 .93 $ 0.04773 $ 0.08 74 $ 5.33
11 19 .50 $ 0.04916 $ 0,0900 S 5.49
12 20.09 $ 0.05063 $ 0.0927 $ 5.65
13 20.69 $ 0.052 15 $ 0.0955 $ 5.82
14 21 .31 $ 0.05371 $ 0.0984 $ 5.99
15 21 .95 $ 0.05532 $ 0.1014 $ 6.17
c,,y of EnQlewood Colorado
Utility Rates for Calculating Co st Savings
Fox Street Police Annex, Acoma Fire Station,
Tejon Fire Station
i----...... --~ -,-1:";,J-r,i :r -1,n·r ;--,·rrrr,,.~ ...... •,n~ "."l ~
1 'I \' 1' r I ., d ,•
~ ·--.~-_. _1i{_ ~-__ ..i_,,J __ ~ 1 __ 11 ----~_'._\~J_
a $ $ 0.07998 $ 0.6500 $ 3.96
1 $ $ 0.08238 $ 0.6695 $ 4.08
2 $ $ 0.08485 $ 0.6896 $ 4.20
:, $ $ 0.08740 $ 0.7103 $ 4.33 --... $ $ 0 .09002 $ 0.7316 $ 4.46
-s $ $ 0.09272 $ 0.7535 $ 4 .59
G $ $ 0.09550 $ 0.776 1 $ 4 .73
7 $ $ 0.09837 $ 0.7994 $ 4 .87
8 $ $ 0.10132 $ 0.8234 $ 5.02
g $ s 0.10436 $ 0.8481 i 5.17
,o $ $ 0 .10749 s 0.8735 s 5.33 ,, $ s 0 .1 1071 $ 0.8997 s 5.49
12 $ $ 0.11403 s 0.9267 s 5.65
13 $ $ 0.11745 $ 0.9545 s 5.82
14 $ $ 0.12097 $ 0.9831 $ 5.99
15 $ $ 0.12460 $ 1.0126 s 6 .17
City of Englewood. Colorado
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SC H EDUL E D:
M&V, MA I NTENANCE AN D SE RV I CE AG REEMENT
Co ntrac tor is not providi ng any maintenance se rvices under thi s Cont ract.
Th e fo li o • ·ng •ab le show s the annual cos t of th e Meas urem ent and Verific atio n. Cos ts
are esca •r •·.u st a fi xed rate of 4% each year . Th e Measuremen t and Verification fees
wi ll be 1m •.1 :. cd afier th e Annual Reconciliat ion Report is prov id ed by the Co ntra ctor.
' •-~-,.,. ,1:i . " ' I
I •-~ -'
1 s 19,86~
2 $ 20,664
3 s 21.491
4 s 22,35 1
5 s 23,245
6 $ 24,175
7 $ 25 ,142
8 s 2,l,148
9 s 21 ,194
10 s 28 ,282
11 $ 29.413
12 s 30,590
13 s 31 ,814
14 $ 33 ,087
15 $ 34 ,4 10
Crty of Englewood, Color8do
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SCHEDULEE:
BASELINE ENERGY CONSUMPTION
The base year cons, mpti on and cos t is provided in the rnhle below .
The ba se line was sdectcd by stud yi ng the exis tin g utili1 ;• bills . The baseline that wa s
se lected was the m Jst recent 12-month period th at co uld be used without much
interruption of utility co nsumption due to cons tructi on or mi ss ing bills .
Clly of Enolewood. ColortJdO
Civic Center 139 ,066 2,750 ,612
Fo,: S:reet Annex 6,600 51,617
Ma ney Cen 1er 24,255 1,29:J 426 ,660
Rccrea•1on Cen ttti 60 ,170 2,306 '21:540
Sflfitly Sc"'ices 39,323 t ~ .. .i I o~-i80
ServlCenter 43 ,7 85 1,412 404,029
Tejon Fire StaUon 4.650 160 47,858
Br ,>ken Tee Clubhouse B,000 502 215 ,520
Broke n Tee Ma ln lenan ce 1,650 716 House
e,oken Tee Maintenance 1,650 17 .404 Office
2,800 106 26,621
NIA 1,310
2,800 3,718
1,650 2,434
Brokeo fee S1ree1 Lights NIA 15 ,296
P11a1es Co11e 7,699 102 10 ,880
Technica l Energy Audit -DRAFT
City of Englewood, Co/orad~
December 2009
39,970 S23.706 NI A NI A S230,605
S3 ,622 4,411 $4 ,381 NIA NI A SS ,003
S38 ,209 9,406 $6 ,449 NIA NIA $44 ,656
$61 ,244 104 ,470 $60 ,774 NIA NIA $1-12,0 16
S-46 ,tt:9 29 500 $16 ,741 NIA NI A S66 ,930
$38,159 0 ,466 $7,524 NI A NIA $45,683
$5,967 1,723 $2,964 NIA NIA S8 ,931
$14 ,163 10,138 S7,681 NI A NIA $21.644
S167 704 S796 NIA NIA S963
Sl ,602 1,220 $1 ,231 NIA ~'1A S2 ,833
S2 434 1.130 $1,165 NI A NIA S3 ,599
$170 so NIA NIA $1 70
$434 so NIA NIA $434
S889 so NIA NIA S889
$3 .118 so NIA NIA
$2 406 48 '.1 85 $46 .805 NIA NI A $51 .211
• "Pu gc conte nt is subject to Co nlidcntiality Re stri cti ons"
D Miscellaneous
Par,e 33
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SCHEDULE F:
SAVINGS MEASUREMENT AND CALCULATION FORMULAE;
METHODOLOGY TO ADJU ST BASELINE ; MEASUREMENT AND
VERIFICATION PLAN
Th e mmr ix in th e fo ll ow in g 1able represe nt s a summary of spec ili c deta il s included in the
EC M-spcc ili c M&V Pl an that fo llo ws the table .
Tec hni ca l Energy Audit -DRAFT
City of Englewood Colorado
December 2009
"Page co ntent is subj ect to Co nlid enti alit y Res tricti ons"
D Mlsce/lsnoous
Par,e 34
Annual inspection ol inltaled
eon-, Power draw of the new
ec,_,.. B
motor and VSO The -ol lhe vso systems to verify equipment is
VolumeAHIJ. ~ motor kW draw. a:mtNnationwiU be wilbe--Operating hCJUJS and instaled ar.d operating. Annual
1toVAV .. -.. _ ... _
load reporting wil demonstrate that
axnmisslorung. -----variable speed drives are
mod-aa:onling lo ....
sequence d. operation.
eon-, Power draw of the new
! A,-,r.'"81 inspection ol instaJed
~ B
motor and VSO The speed a1 th6 ,c-n 1 ••_,,. lo -oquipmenUs
VokmeAHU-Existing motor wt draw. c:ombinlltion will be wil be trend logged Openl~hoursand n.ialed and operating_ Annual
2toVA.V performed at lhtaughlheene,gy load ~ wil demonstrate that
commissioning.
_ .. _
lt:l~ speed drives are
• tTY. • accordw,g to the
~~"" al operation..
ConvertVAV
lnletV..-.stc Powe, draw of the new
~Jal inspection of inst.ded
VFDand B
motor end vso The -., ... vso systems to verify equipment is
-Fan Existing motor kW draw. c:ombination will be wilbe--Operating hours and tnStaled and operating. Annual
POflJllef9d VAV ..-.. _ ... _
load reporting wil --that -commissioning. --variable speed drives are
modulating IICC0f'ding to the
sequence ot operation. -Bokrswith Measurement af
_.,.......,,.,. --High cc:nbustion effic:ienc:y and Measurement of
., __
efficiency and -
6 Effidency A building ,,,_. calb<ated combus!ion efficleney ol to be CCIITlplad. sysmmefficleney Annual inspection ol instded --to baseline utility --·-Poolc:cnslruction (..,.u,d ....... ol systems to ;.;tentify ability to .,_.,. information. measurement at tme of oommissioning for actual maintain pe,silten-::e of savings. -conwniuioning combustion effidency --Annual inspection of lnstaled eon-, Power draw of the new
Conslanl FkM motor and VSO The-ollheVSO systems to verify equipment ii
HWl'umpolo B Existing motor kW draw. ~ wil be wilbelnlnd-Operating hours and mlaled and--Annual
Variable Flow -al through the energy load repomng win demonstrate that
-VFDs ccmmissioning. ---vanable speed drives are
mod.-.gaa,o,....lo"'8
__ ., __
AddVAV ,.,..,. .. "" B Existing motor kW draw.
Power draw of the new Annual mpection ol lnslaled
&and,Supply
motoraldVSD Operating hours and
ocmbination will be load systems to wrify equipment is
installed and · . Annual
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~ ------repofting will dem0nStrate that
RT\JtoVAV commissioning. -opoed--~ modulating according to the
sequence of operation. --Baseline parameters are Combustion Operating hours. FlredUnl based on temperature t.lns measurements wiR be calibrlltion of bl.Jmlm efficiency ., existing Annual inspection of instalecl
11 --I\ -· will be perfooned al systems to Identify abiliy to
Infrared and namep!:,ce efficiency ~ing of new conmaioning
____ ......
maintain pe,siatence or savings . -., existing ..,...,.,.nt setpoints ~., --· Baseline parametefs are Commissioning of system CO2 sensors, RH Annual inspection of installed
EMS Controls based on shOfl-tem, to enaure instaUed syslem scnsors(lf-), Opefotlng hours and systoms to ldenlily aLllily lo
12 fo<Nlght B metering of run hours and pe,fo<ms .. designed. econanlzerdampefs space temperatures due n,a;,,ta;,, pefSiltenoo of savings. -space temperatures during Monitoring of operatinS, and vatves conb0lllng to facility operations. Atv1ual mcniloring and reporting
the financial grade audit. ',ours and space AHUcoila,boiefs, of operating hours, set-points,
temperatures. chilM equipment & and space temperatures.
pumps al: the time of
0Cll'llfTUUion'
w..a~oof Baseine parameters are Space temperature data Operatlng houB,
Insulation and based on heat loss loggers will be instllled for Tempe,ature data efficiency ., _Ong Ann~ mpection of installed ,. w.-I\ lhrough the existing waAs a period of two 'i1ll'9eks to loggers installed at tt.e equipment. heat k>ss systems to idenlify ablity to
Replacoments and nameptate efficiency -•opooe -., ccnwniuioning
through the existing maintain persistence of savings.
& Repair of existing equipment _ ... ....._. wall, temperature
w-Measure water flow at a Measure wr.er flow at a Baseineandpost Run hours and use Annual inspections of hlstalJed 19 I\ statistically significant -sign-retrofit measurement of ~ number of the fixtures. number of the fixtures. WIiier flow . hformation. ·--.run hour
Fixture wattages win be ,.,put power for a .-w,g~ Baseline and post-".'.!uring the F.nancial from sample stalisticaMy significant GradeAudit mtlilation {IUtied lo Ameresco wil visuaUy inspect a measunments. Operating sample of each ---one-tme -1fication)
sample of -to verify the 20 Lighting I\ hours win be based on lamp/ballast c:anbination of to be completed prior lo fixture power draw. lamp types are n efftcienl n dtsCUMions with facility retrofittedfuctureswilbe c:onatruction. Poat Operating hours of each those proposed 1n the FGOA. personnet and sample measured at tine of ---usage group. Interactive
short-term metering. convnisaioning. measured prior lo ·-· --Commiuioning of system Bueine run hour
Lighting based on !jghtJng audit. to ensure sensing deYice is -~ Focturepowef'draw Amef9sco will spot check the
21 Control A Shor1-letm metering lo calibrated to perform as during the FW!en.i-1 (based on ECM-21"') and lighting controla to verify they
establish baseline run designed. G<aMl\u<I~ operating hours. are stil operational.
hour,,
Cityol-.~
ECM-2: Con ve rt Cons ta nt Volum e AH U-1 l o VAY
Meas urement a nd Verifi ca ti on Ov cn•icw
The M&Y prot oco l for thi s mea sure is based on IPMY!' Option B.
Energy Sa ,•in gs Calc ul at ion Me th odology
·111is mea sure produces el ec trical cncrb'Y sa\'ings. Ii is assumed that there 1s no hc:u 1.r.1.n sfcrrcd fr o m the space
10 the water du e 10 less than a 2°F diffcrc1icc bc 1wccn lhc rwo 1cmpcr:uurcs. A bl o ck lo ad model fo r th e pool
space was created. 111c bl ock load and energy model calcubtc:; fon energy s:i\'in gs, and It prov ides the l~ti sclinc
model for E(M.6 and • 12.
Power fo r Co nstant Vo lu me Sys tems (Base Cond itio n):
NH!'• LF•0.746 !!!:
kW"',,,wr = lrp
\X 'hcrc:
'l11mwr
k\X '~""' = Electrical in pu1 powe r (in k\X )
N HP -N ameplate H o rsepower
LF = Loa d Fac tor, a frnctio n 1ha1 repre sent s 1h c :t\'Cragc percentage loadu1 g of t.h c
m o to r O\'cr the rnn gc o f opc ratin A cond iti on ...
11 ,,~'"" = '.\l0 1o r <.fric iency
Power fo r a Variab le Vo lume Sys 1cm with VFD (Post In s tall ati on Cond ition):
\'\'here :
k\'\'J m .. = F:i.n pow er :11 load poi111
k\'\',,..,1,11 = t\lo 1ur pow er a, full lo :i.d tsc e above)
Q11 = Fl ow r:i.te :it clc sig-n cond 11io ns (i.L· .. full -speed)
Q = Fl o w r:i.1c :i.1 r~du ccd speed
Encrb'Y f•1 r Fa ns and Au xili.i ry Load s:
kWh = kW• /-lo urs
\'\!here:
k\'v h = F:m o r J\uxiliary Load El,·r:uic:i.l Energy Comump1io n
k\'\1 = Fan o r .\uxiliary Load k\'\' l"rom fo 111ul:ll' ab m·c
H o urs = Ho urs at Loacl Pn dl• (fr •,m bin data; 1no djficd by dail y and mo rllhly
ec1uip men1 on/o ff scht.:lb 1;;s)
City of Englowood, COiorado
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METERING PLAN
f .m eresco will also conduct a yearly inspection on lhe molars. VFDs , equipment and oth er sys tems
in,1all ed 10 ve ri fy 1he equipmem and sys tems are opera tin g as imended . VFD spee ds wi ll be trend
logged using lhe new energy management sys tem m the Recre ation Ce nt er. Re suh s oflhe
inspection will be rcponed in lhc Annua l Rec onc iliali on Repon . Opera tin g hour varia ti ons fr om
1he base li ne va lu es may warran t adj ustm ent 10 1hc baseli ne/sav ing s.
EXPECTED ACCURACY
TI1c M&\" for this ECM all ows for a lc,·cl of confid ence m th e calculation o f sanngs. w hi lr \uniting the costs of
nrific:it.io n and, therefore, not ncga c.in g the benefits o f implcm cm.in g the mca ~urc.
ECM-3: Co nve rt Co nsta nt Vo lume AHU-2 to VAV Operution
Mea surement and Ve rific ation Overview
The M&V prot ocol for 1h is mea sure is based on IP MVP Op ti on B.
Ener gy Sav in gs Ca lculation Met hod oloio•
This measure produces only fan mot0r clccuical energy savi ngs. lhc same amoun1 of hcaung will be required
post in srnllau o n . Amcrcsco created a building b lock load m odel. :u: described 111 ECl\1-1 un der section C. 10
ca lculate the fan load profile and o pcrnui~g sa,·ings. ·111c building bl ock load model also Sl·n.·cs a~ the basclin<'
load profile for ECM-6 and EC M-12.
Powe r for Constant Vo lume Sys te m s (Base Conditi on):
\\/here :
k\X '"""" = Ele ctrica l input po\\'cr (in k\X )
N I-IP -N ameplate H o rse p owe r
LF = I ,oa d Fac1or. a fracti o n tha1 rcprcscn1 s LIH.' a,·cragc pcrccn rngc lo adi 1~g o f the
mo to r o ver the range of opera tin~ co11dit1on s
11 ,.,.,, .. 1 = Moior efficien cy
Clly of Englewood, Colorado
Power for a Va ri :1blc Vo lum e Sys 1cm with VF D (Pos1 In s ta ll a ti o n Conditio n ):
\\'here:
k\'\',111\t = hlll power .11 lo:id poim
k\'\',., ,,,,, = ~loio r pmwr :11 fu ll lo:id (sec :11.>m ·c)
Q,. = !·low ra1c :11 de sign condninns (i.e., full -spee d)
Q = 1"71 ow rate nt red uced speed
E n e rgy for Fan s nnd Auxiliary Loads:
kWh = kif'• /-lours
Whe re:
k\'\fh = F:in or Aux ili ary Lo nd Elccmcnl .. rgy Consumpuon
k\'\' = Fa n or .\uxiliary Lond k\'\' fr om formubc abon:
Ho urs = Ho ur !-:11 I .o:1d Po in1 (fr om lun d:11:i; modified h y da :1 1 11d mrn11hl~
ec1uipmcnt on /off !-1..:hedulcs)
METERING PLAN
Amcrc sco will also co nd uct a yea rly in s pection on thl· motor. VFD . equipment a· ri th cr sy..::'!ms
ins 1all cd to ve rify lh c equipmen t and sys tem s me operat in g as int end ed. VFD spee ds will be tren d
logged using th e new energy ma nag~ment syste m jl th e Re creation Cen ter. Resu lt s ur th e
in spect ion wi ll be reported in the An nu al Reco nciliati on Re port . Operat ing hour variation s from
the ba se li ne va lues ma y warrant udju slmcnt to the basc lim:/sa,·ings .
EXPECTED ACCU RACY
llw i\1&\' for till '-ECi\1 allow s for a lt·\'d nt' co11tidt·1Kl' m the c:1 lcuh11on o( ~ n·m~~. w luk Imming ilw to,,~ of
vc nticauon .11 HI. 1:1c rcfon·. 1101 11t-r,11111g tht· bcnl'fit ~ o l 1111pk111t·11u 11}! the nwa ~un·.
EC M-4: Conve rt VA V lnl cl Vanes to \/FD and Replac1• Fan l'nwcrcd VA V llnxc s
Mrasurcml'rtt anti Veri fic at ion On·rvil'W
The M&\I protoco l for thi s mea s ure is ha sed on 11'~1\'P Orti on 13 .
E ncrg_,· Savings C:i lculalion Mclho ulog,,·
.\ ,1),, /O IH' h l,1ck lo ad model \\':I' trc:1tnl III orde r to c.1k ul.11l· the 0\ t·r.11 1 lm 1\d1ng luad p rpf1k .. 11 111 w ralcul.1 tc·
IIH· rc't\l ll rcd a,r dd1n-r~ (fan ~pcnl1 10 mt'l 'I \11,1d corul111011, l'lw mulll-/<J lll' mm ll'I :1\:-0 c.1kul.ui·s tl1t· am o un1
n t n-lw.11 llt'l'tkd to mamt:11n ll'III IH'r:IIUrc' 111 c.ich i'•mt. ~.l\lllgs cnmt· lrom n•dun·cl (:m c•11ergr ro11~111 npt10 11
:md fr fl m rt•c:ucmi• n ·-lw:11 lo,,d s. CPohn i• t·nc rgy n-d11ct1nn ~ .,re !-mall and 111.1dl' nt·~hg1hk ht•c.n i~t· tlw u1111
d,ws not ha\'t• rnt·cha ni cal cooli ng. Tlw bu1ldm,; block load nh Hld .11 ~0 ~cn·t•~ :,, dw U.,~l'imL loa d pro li lL· i'nr
l ·.(i\(-(1 and -11
Power for t.ornHanl Volume System s (B:lSl' Co ndition):
City of Englewood Colorado
•
•
•
• N HP•LF•0.746 !!!'.
k l·V ~11/Uf = hp
Where:
'1momr
kW~'"•= Elec trical inpu1 power (in kW)
N HP -Na meplate Horsep ow er
LF = Load Facror, a frncti on that repre sent s t.hc average perce ntage loadin g of the
moto r O\'c r the range of o perating condi ti ons
llmoln• = l\lot0r efficiency
Pow er for a Variable Vo lum e System with VF D (Post In stallati on Condition):
Where:
k\Xfdn•~ = F=i.n powe r ar load point
k\Xf monw = i\lotor powe r at fu ll loa d (s ec ab o\'c)
Q,, = Fl ow ra 1c al J esign co nditi ons (i.e., full -s peed)
Q = flow rat e a1 reduced speed
• E nergy for Fans and Auxiliary Loads:
k WI, = kif' • /lours
•
k\Vh = Fan or :\ux.i lia ry Lo ad Elec trical Energy Consumption
k\X .:: Fan or :\uxiliary Lo ad k\X/ from fonnulac abm·c
)-lours = Hou rs :u Load Point (fr om bin darn ; modified by daily and monthl y
cq uip mc m on /off sc hed ule s)
Air Heating E nergy at Each Load Po int (B ase a nd Po st Install ation Co nditi ons):
Th erms1irmmt; = ---• /-lours (
1/J.'*c• fl t)
Where:
1/lmnm,:
rl11cr111 shr,111111= Heati ng K:1tural ,as Energy Co nsumpti on (rhcrm s)
l lhurmi;: Heati ng E fficien cy (0/0)
,& = U1e 111:1ss fl ow ,,fair
c = 1.hc specific heat o f air
At = the lempernrurc difference betwee n out door air tcmpernrure and di sc harge air
tcmpcrnrure
C:lty of Eng/91 "?Od, Colorado
Ho ur s = Hours at Load Point (fr o m bm data modified by daily and monthly
c:c1 u1pm c11t o n/ o ff !-( 1c:dulcs)
Con\'crsio ns: I ·n,crn . = 100,000 ll1u. I ,\l ~IIJT L = I D1hcrm = 10 Thcnn, =
1,000,000 ll ru . I kllru :.. 1,000 IJ1 u.
METERING PLAN
:\mcresco will also conduct a yearly mspccuon m till' mo 1o r:-, \ l·D~ cc1u 1pmen 1 anti u1 hc1 :-,·s 1cms
111 s1:1\lcd 10 venfy the equi pmen t and sys te ms arc o pc r:u in g as mtcndcd. \TD speeds wi ll be tren<l
logged us mg the ne w energy mana gement :-r s1c1n :tt tk Rcc rc:11io11 Cc111cr. Results of d11.: in s pecti o n
will be n:po ned in the .\nnu:-i l Rc conciliau o n Rep o rt. O perating ho ur ,·a ri:-ir.i ons from th e baseline
\'aluc s may ,,·:-in J ilt :1<l ju s11m:nt to 1h c ba selin e, sa n ng:-.
EXPECTED ACCURACY
·111e i\l&\' fo r tlm EC~! all ows fo r a lc\'CI o f t·onfidl'ncc m 1h e c alculaunn ol '-a nnw,. wluk l11mttng the-costs o f
n ·nfica uo n and, 1hc reforr , no t ncgaung the bcnclir s o f unplcmcnting the m,·asun·.
EC M-6 : Replace Boilers with High Efficiem·,· Nun -C~nden sing Boilers
MC'u sun•mcnt and Verification O,•C'n·iew
The ~1&\/ proloc ol for 1hi s measure is based on IP ~~\T !>1J1ion A.
Encri:_l' Sal'in gs Calcu lation Methodolo~
In all cases. bui lding block load mode ls werc created fo r the area s se rved by th e c ·is ling bo il er
syslcm s. For 1he Re crea tio n Cen1 er. the 1h rce block load models crca1cd for l:(Ms 2. 3. and 4 .
The pos t inslall mion cas e was used as 1he ba selin e fo r thi s measure. For th e 01hcr three bui lding s.
we crea ted bloc k load mode ls speeilicall,· for thi s ECM and ft , ECM -7.
H c;tting E ncr, ... ')' a t Each Load Po int (B;,sclinc and Pos t Condi 1io n s):
.. ( I leari111!Load ) 7he ,·111.,·1,,,,,,,,i:;;; --~--• I lours
IJl ,,·,,m,~
Tlu.:nn'-1,,,11.,.; = I lc a ung '\.::i rural ( ;:l'-1-:n c rgy Co nsump 11o n (rhcnw,)
q '"'• = I k :1ung I -.fliL ,l'!I C~ "11 )
I lour.. I \1 1ur, at l .0:1' Pom t (fr11111 l1111 d :11;1 mc,d1ticd by d :11 h-:i nd 111ot11hh
u1u1pmc11t 1111 ,, .ff ~du:dulc'-)
(01wl·r--i1111 ~; 1·1h l·rm 11 111.1u1n Hw . I \1~11\I L = I 1)11urm == \ti r hl'fm" 1.11110.1100 B111 .
1 ldhu :c: l,Pt~I Bt u
Powe r fo r Con s t:1111 Vo lu me S~tH c m s (Basclir ll.' .md Po s t Conditions):
\'///'•I/.' • 0 7.J 6 HI • ~ ' l,r
\X 'hcrc :
City of Englewood Colora do
•
•
•
• kW~•""= Electri cal input po wer (in k\X ')
N I-IP -Namcpbtc H o rsepower
LF = Lo ad Factor, a fracti o n Lha1 rcprcscms 1hc average perccnrn gc lo adi ng of th e
mo 1o r m·cr th e ra nge of o pcrncing co ndi tions
T}""''"' = t-\mor cfticicn cy
E nc rb'Y for Pumps an d .\uxiliary Load s:
kWh = kif . • Hnurs
\X 'hcrc :
k\X/h = Pump o r Auxiliary Lo ad E li:ctrica l Energy Consumption
k\X/ = Pu mp or Aux.iliary Load k\X' from fo rm ulae above
Ho urs = H ours at Load Po in1 (fr o m bin da rn; modified by d:1i ly and mo nthly
cc1uipmcn . on/ o ff rchcdu\cs)
METERiNG PLAN
Ame resco wi ll also co nduct a ~early in spec tion on the boi lers. pumps, equipment and other
sys tem s in stalled to ve rify th e equip ment is operatin g as int ended. Enterin g and discharge wate r
temperature s & combustion effi cie ncy will be meas ured at co mmi ssionin g. Res ult s of th e
in s pecti on wi ll be reported in th e Annual Reco ncili ati on Report. Opcratin~ Jvj ur vari ati ons fr om
the ba se lin e va lu es may warrant adjustment to th e ba se line/sav ings .
EXPECTED ACCURACY
·111c M&V for thi s EC f\l all ows for a level o f co n fiden ce in rhe calcubt:io n ,,..f savin gs, while limicing
• t.he cos1s o f verificati o n am1. th erefore. no t nc1-r-1ting 1..hc benefit!-of im plcmc111i11g th e m c:i surc.
•
ECM-7: Con,,crt Con stant Flow HW Pump s to Vn ri ah le Flm, with VFDs
Measurement und Verification OverYiew
The M&\/ protocol for this meas ure is ba sed on IPM\/P Opt ion B.
EnergJ Savi ngs Cu lculntion Mcthodo log)'
The bl ock loa d model s rrcated for EC M-6 also ca lculate pump energy saving s for thi s measu re .
P o wer for Con s tant Volume Sys te m s (Baseline Co nditio n):
.\HI '• LF • 0.7-1 6 '" kif ·,,,.,,,.,= hr
\'\'he re:
,, .......
k\\'mu1 .. , l·'.lc c,ricnl 11\~IU\ p ower (in k\X )
;\/I IP -N:m,c pb t,: Ho r:-c po wcr
1,1 : = I .tia cl l·:1ctor, a frn ct1 0 11 rh :1 1 repre sent :-1hc :l\'crn gc pcrn·nrngc lo :1cl1n g o f tlw
m o 1or m·cr lill· r:in gc o f o pcrnt ing con di ci o 11~
11 ""'' ., = ~lo .. lr cfli cicncy
P o wer for a Variable Vo lume Sy,m :m with VFD (Po'it lns talhui o n Co nditio n):
C,ty of Engle wood, Colorado
\X'hcrc :
k\\',in,~ = F:m power :tr 10:1.d po im
k\\'.,.,11,,, = ~lotor po \\'er at fu ll lo ad (!-cc ab m·c)
Q1, = Fl o \\' ra1 c at des ign condi1i o n!-(i.e .. full -spcc:d)
Q = Flo \\' r:11 c at redu ce d speed
E n c r&,''Y for Pumps and Auxili ~1ry Lo ads:
k Wh = k W • flours
\Vhcrc:
k\Vh = P:1mp o r :\uxilia ~· Load E lec trical E nergy Con sumptio n
k\\' = Pum p o r .\uxi\iary Lo ad k\\' fr o m fo rmula e ab o ,·c
1 lo m s = Ho urs :11 Lo:1.d P o i111 (fro m bin d:1t :1; mouific d IJ y da il r and mo nt h!Y
cq uipmc111 o n/o ff sc hedule s) · · ·
METERING PLAN
Amcrcs co will also conduct a yea rl y in spec ti on on th e VFD s. equi pment and oth er sy stems
in stall ed 10 ve rit y th e eq uipm ent is opera tin g as int end ed. VF D s pee ds will be trend logged usin g
the new energy manag ement sy stems at th e Rec re ati on Cen1cr and Sa fet y Service /Je ffer son Statio n
•
buildin gs. Result s of1h e in spec tion wi ll be report ed in the An nu al Reco nciliat ion Report . •
Op erat in g hour va riati ons fr om the bas elin e \'a]uc s may wa rrant adj ustm ent to th e ba sclin e/sm·ing s.
EXPECTED ACCIIRACY
The M& V fo r thi s EC~ 1 all ow s for a le ve l of confide nce in th e ca lculat io n o r sav in gs. while
limi tin g th e co sts of \'l~iifi cati on and. lh ercforc . not ncg al in g th e bcnc fit s or implem entin g th e
mc as un:.
ECM-8 : Add VA V Dampers nn Branch Supph· Ducts /C mn •crt RT U to VA V Operation
Measurement and Verification O,·cn·il'W
Th e M&V protocol for this rn eas ur, is ba sed on IPM\/1' Opti on II.
Encrg~ Sl1,·ings C;1lculation f\~'!thodology
Sa \'ings co mc fro m rl.!duc cd d ct.:tri c en ergy fo r re hea l and fr0 111 re d uced firn c rn.:rg; : ~·a r ro und .
Power for Con s 1:u11 Volum e Sys te m s (8 :11-c Cnndi1 io n ):
S I-//'• II• 0."1 -1 6 '" kif" = hr . .,... ""'""'
k\X ',"',1 .. , = l]cctrical mp ut p o \\'CI' (1n k\~~
:'\I-I P -'.'\amt:pla1 l' Horse po we r
C11y of Englewood Colorndo
•
•
•
•
LF = Lo ad F:1c tor, a fracti o n tha1 1eprcse ncs the average perce ntage loa ding o f d1c
mo1o r ov er the rnn gc o f o pcr;11ing conditjo ns
llmmur = Moto r cffic1c ncy
Power for a Varia bl e Vo lum e System wilh VFO (Pos t Insrn ll :u ion Co nd i1i u11):
Where:
k\~'dn,·r = Fn n po wer at lan d poin1
k\v' lnO'!or = i\loror po wer at full lo ad (s e c abm·c)
Q1, = Fl ow ra 1c :1 1 design co ndition!-(i.e., full -speed)
~ = Flow rn1c ar reduced sp eed
Ene rgy fo r Fa ns and Au xi li ary Load s:
kWh = kW• /·lours
k\v'h = Fa n or Au xiliary Lo ad E lectrical E nergy Consumptio n
k\X1 = h'm or .\uxili nry Load k\X1 fr om fo rmu lae ab m·c
Ho urs = Hours n l l.o :id Poi nt (from bi n darn: modified br dai lr nnr\ mo nt hl v
equipment o n o ff s,hcdulcs) · · ·
Ai r H eatin g E nergy at Eac h Load Point (li asc :md Post In stall a ti on Cond iti ons):
(,IJ..,.c•tir ) Th l'nnJ1i .. ,,,,,,i: = ---• Hour.\·
IJli,•,mui,:.
Where:
Tl11.:rrn s11wi11i:= He ati ng ~aniral Gas Energy Co nsum pnun (l'lu:rm s)
1l t.~""'t~ = I lcatmg E ffi c ie n cy C' n)
,& = 1h c 111:1ss fl ow of :11 r
c = tlu· s pecifi c hc:11 of :i.ir
L\f = 1hc 1cmpcrarurc d1ffcrcncc between ou1<loor :11r 1c:mpcrn rurc and chsc harge air
tempe ra ture
I-Imm, = Ho urs :u I ,oad Point (from bin d:11 a modified b~· <lai ly :111 d monrhl y
c9 uipm c111 0 1./o ff sch edules)
Cc,m·crs1011s: I 'l11t·nn = 100,000 H1 u , I ~ll\l HT L' = I Dtlu.:rm :: 10 'I1 1cr1m. = 1,000,000 l\1u ,
I kl11u = 1,000 B,u .
City of Englewood. Colorodo
METERING PLAN
Ame re sco will also co ndu ct a yearly inspc c1i on on the VFD s. eq uipment an~ other sys tems
in stall ed to ver ify the eq ui pme nt is opera ting as int end ed. VFD speed s wi ll be tren d logged usi ng
th e ne w enc,gy man age ment sys tems at th e Malle y Se ni or Ce nt er. Res ult s of th e in spec ti on will
be report ed in th e Annu al Rec onci liation Repo rt. Opera ting hou r variatio ns from the base lin e
va lu es may wa rrant adju stm ent to th e base lin e/sav in gs.
EXPECTED ACCURACY
111c T\I&\' fo r th is E C M allows for :l \c\·cl of confidence 111 the calculatio n of Sa\'ings, while limiUng the coslS o f
\lcritication and, therefore, nof ncgaung 1hc benefits of implcmcn1mg 1hc mrasurc.
ECM-11: Replac e Gas Fired Unit Heaters with Infrared Heaters
Measurement and Verification O\'cn•iew
The M&V protocol fo r thi s mea sure is ba sed on JPMVP Opti on A.
Ener(l.'' Savi ngs Calculation Methodology
Block lo ad mo dels were c reated fo r all spaces to be rc1roii11cd. I lc:ning savi1 1g:; come from reduced hc:11 load
due 10 lower thcnnostat settings. Electric s.1,·mgs c •nc from tht· difference Ill rncLilnt rube bumcr clcctnc
consump1j on \'Crsus Ilic clc cuic fan consumprion in tin· cxmmg uuu :-.
Air Heating E nergy at Each Load Point (Baselinr. Condition):
Where :
T hcrm!-hnimi: = Heating Na tur:d Gas Energy Consu mpti on (n 1cnrn,)
'lhc~i"'1: = H eating Efficiency (~o)
,& = the mass fl ow of air
C = the s pecific hea l or ai1
/j,f = 1.h c tcmpcrarurc difference berwcen 0U1door ai r tcmpcranm. and djsc hargc air
1e mpern turc
Hours = I lour!-:1t Load Prnnt (from b in darn ; mod ified hy dai ly :111d mornhl y
e9uipmcnt on/off schedules)
Con\'Cr sion s: 1 ·nll'nn ~ 100,000 Btu. I ~l;\IBTL' == 1 Dthcrrn = ltl 'I11enm = 1,(){J\1.(101.l Btu.
I kB1u == 1,000 Bt u.
Pc.wc r for Co n sl ant Vo lum e Sys tem s (Baseline Condition):
=
NH!'• LF •0.746~r,.
kW •• ,,,
Where:
c,,y of Englewood, Colorado
•
•
•
•
•
•
kW ~m, = Ele ctrical ii,put power (in k\V)
N I-IP -Na mep lat e Horsepower
LF = Load Factor, a fra ction th at represe nt s the ave rage percentage loading of the
motor m·cr Lhc r:mgc o f o pcr.1tin g condiri on!'-
11 "',,1,,1 = Motor e fficiency
E ne rgy fo r Fan s and Auxili ary Load s:
l·Wh ~ kW • l·lo11rs
k\Xlh = Fnn or :\uxiliary I .and Elc L trical E.11c:-gy Consumption
k\'\1 = Fan or Auxilia ry Load kW' f.r om f1 ,rmulac ab u,·c
I-lours= I-l ours :tt Lon d Poinl (from bin j:irn: mod1iicd by dail~· and mon1h ly cquipmc 111
on/off sched ul es)
MET ERI NG PLA N
Am eresco will also cond uct a yearl y in spec tion on the infrared heaters. equipment and other
syste ms ins ta ll ed to ve rify the equipment is opera ti ng as int ended. Ca libration of IR burners and
co mbu stio n mea surement s wiil be perfom1cd at co mm iss ioni ng. Res ult s of the in spection will be
reported in th e Annual Reco nci li ation Rep ort. Operating hour variation s from the baseline , alues
ma y warrant adju stm ent to the base lin e/sa ving s.
EXPECTED AC CU RAC Y
·n1c t-.1&\· for tlm ECM allow!-fo r a lc\'d ol co nli ck nc<' in tht· calc ulati on of sa \'ln gs. whilt· limi1j ng the ':v::, o f
,·e rili caU on ;iml. th erefore. not nc ga ung th e benefit s o f implemc nn ng 1he mea su re .
ECM-12: EMS Co ntrols for Night Set bac k
Meas ur ement and Ve rifi ca ti on O\'C n 'icw
The M&V protoco l for th is mea sure is ba se d on IPMVI' Opti on B.
Energy Sav in gs Ca lculati on Me th odolog_v
Bll ic k lcrncl model s c\1..·,·clopcJ for other ECt-.li; were uuh i c(I 10 calculatt· sanngs for dm m1..·:is urt'. ·11 n ..
me asures sanngs arc calc ulated :ii1cr all otlwr mca~urc~. The b:i sdmc for l~(t-.1* 12 is 1ht· pos1 1m 1al1 ,11ion
co n <l1110 11 fo r all oihcr mea sure ~. In som1..· ms1a11ccs, such :is fu r thl' iri~in:il hal t" nt" t!w l\lallcy Cc 111 cr. 1v·w
mod el ~ were crc:ued .
Nearl y all ot"tlll' projected sarn 1gs co me s fr om mg htu mc 1cmp erature sci lx1ck. ~ight unw set b:i ck
1rm pcra1ure s reduce heating and rnol m~ l11ad s by low erin g thl· spa C'c hca1111~ set poim tcmpcrnn:rc rm<l r.u smg
dw sp:1 cc coolmg set pomt tcmpcratu n· so that hea tin g :md conhn~ ec1 wpmcn1 doc s 110 1 rel1u1r1..· a~ mu ch energy
10 ma intain sp:tc t: tcmpcrn n :.:. :\dd1u onalk . mghwmc set ba cks allow much cc1u 1pmcn 1 to be turn ed o ff O\'t'r
111ght. Pa r most fon ~\'S iems, we modeled 111gh111nw opcr.rn on as ''cycle wuh load '' !'1 additjon to ni ght sct
back sa,·mgs. there is a sma ll amount of sa,·tn ~s in the Rcc rc:i uon Cent er 1 ool ar•:·1 due lO re du cin g spa ce :ur
1empcra1urc sci point by 4°F .
c,1y of Englewood, Co/Nedo
Th ere are oth er so urces of sav in gs. Mu ch of the exis tin g co ntrol s. es pec iall y at th e Rec reat ion
Ce nter and Sa fet y Se rvices. arc not runnin g prop erl y. Determi nin g sav in gs fro m speci fi c repa ir s to ti,
co ntrol sequ ences and es tab li shin g seq uences wh ere none arc currentl y fun ctioning woul d req uire
a th oro ugh re-co mmi ss ionin g effon. Sav in gs will re sult from upgrad in g th e exist in g HVAC
equ i!)ment co ntrols an d co mmi ss ionin g th e co nt ro l sys tems to o perate prop erl y. These sa vin gs
have not bee n claim ed. The sav in gs projec ted in thi s meas ure arc co nserva ti ve .
Air H e ating E ne rgy at Eac h Load Po int :
Where :
"llu.:rmshwin, = Hea ring Narum.I Gas Encrm· Consumpti o n (111cm1s)
Tl ~orms = Hcaung Effic iency (0 .o)
,&. = the ma ss flow of air
c = the sp1.: ~1fic heal of air
6 1 = th e tc mpcran1rc djffc rcncc between o utdoo r :1.ir temperature an d disc harge air
tempe rature
I lours = Ho urs :u Loa d Poin 1 (from bin data modified by dai ly :md mo nthl y
c9 ui pmcnt on/off sc hed ul es)
Co nve rsions: I Th cnn = 100,000 lln,, I ~li\Wl'L' = I D1 hcm1 = 10 Therm s=
1,000.000 Bru, I kllru = 1,000 lln1.
Air Coolin g En e rgy :It Each Load Po int:
\'('here:
Tht.:rms hr,unii= He ati ng t-,;:11\1r:u Ga:: Energy Co nsumpt !tlll (l'h crms)
11 .. .,m, = Cool ing Effi cicncv(k\X '/10 11)
1& = the m:1.ss fl ow of air
.l11 = 1h c c111h :1.lpy c.hffr rcncc bctWl'Cll ou 1do\,r ,lr :,nd 1.fo:c h:1rgc :1.ir
Hours = Hour!-at Load Po int (fro m bin da ,:i 111 dificcl by d:1.il y :1 11 d monthl y
equip ment on /off sc hedules}
Crn;\·c rsion s: .),413 Utu/k\'\'.
METER ING PLAN
Amercs co will also cond uct a yea rly in spec ti on on the equipment and con tro l systems in stall ed to
verify th e cqui pm~n t is op eratin g as inte nded. Mo nit or ing of opera ting ii r.1 1rs and space
te mperatures will be trend logged usin g th e new and exi stin g energy manage ment sys tems a l all
buildin gs. Res ult s of th e in spec ti on will be reponed in t!i c Annu al Rcco ncili nti on Rcpo n .
Opera tin g hour va riati ons fr om the base lin e valu es may warra nt adjus tm ent to th e basc lin cisavi ngs .
City of Englewood Colorado
•
•
•
•
EXPECTED ACCU RACY
The M& \' for this SCM all ows for a b·cl o f co nfiden ce in the ca lculation o f sa,·111gs , whil e Limitinr, the cos t~ o f
\'Cnfic.ation and , therefore, not ncgaun g lhc benefit s o f unplcmcnung the mea sure .
ECM -14: Wall & Roof In sulation nnd Window Replacement , & Repair
Mcasurenurnt and Vcrificatfon Ovcn1iew
The M& V protocol fo r this measure is based 011 IPM VP Opt ion A.
Energ:,• Savings Ca lculation Methodology
Block load models were developed for the so lar & cunductive. coo lin g and he atin g. loads i11 the
areas of th e erv iCcnter and Safct:: Se rvices/Jefferso n 1ati on where no windows or in sul ati on was
added.
Sav ings in heatin g energy and coo!ing energy is th e baseline energy use minus the post installation
energy use.
METERING PLAN
Amcre sco will also co nd uc t n yea rl y inspection on th e in stall ed wind ows. in sulati on and ·,\'a ll
asse mblie s ;0 ve rify the i,rod uct s are i11 1ac1 •md 110 lea kage is occ urr ing. Re sult s of th e in .;pe cti on
will be reported in th e Annual Rcc onci linti o11 Report . Operating hour variati ons from the baseline
va lu es may warrant adjus tment 10 the baseline/sa vin gs. Bl oc k load mod el s were developed for th e
so lar & conductive. cooling and heatin g. loads in the nr
EXPECTED ACCURACY
'!lit· 1\1&\" fo r thi s EC~t all ow~ fo r a lc:n:l or co n1idc11n· 111 the ca\c ul:111 011 ol sa\"mgs. wlulc-l11n1ung tht· cm:1~ o f
n ·r1lic :rn o11 and. llu-rdorc. not ncgatm g thL" bcnc1i1 :-o l implcmcntmg 1hc rm:as.urc .
ECM -1 9: Water Co nsen•ation
Mcasurcmcr•, and Ve rification Ovrn ·icw
The M&V protoco l for thi s mea sure is based on ll'M VP Op ti on A.
Energy Sav ings Calc ulati on Mcthodolo~·
Sec 1\n:i lys1 s ~lcllwdology o;hown 111 1-:C.\l• l 9 under -.cc 1it111 C o f 1lw, rep ,n .
MET£RINC PLAN
Am..:n:sco will also co nduct a year ly in spec tion on 1he insrnlled plumbing fi xture s. cqu iprnen1 and
oth er sys tems in stall ed to verify th ~ equipment is opcrn tin g as int cnJ cd . Water now mcasu rcmcnl
readin gs wi ll be pcrfom1 ed on a certain perce ntag e of in stall ed fixture s at co mmi ss ioning . Re sult s
of the in s pe ctio n will be repo rt ed in th e Ann"al Re co nciliation Rep ort. Co nsumpti on va riation s
fr om the baseline va lues may warrant adjust ment to th e ba se line/sav in gs .
City of Englewood Coklradfl
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EXPECTED ACCURACY
111c i\l&V for thi s ECi\1 all ows fo, $ lc,·cl of co nfi dence in 1hc cn lculnu on of savings. wlu lc limitin g the cos ts of
,·critication and, th erefore, n o 1 ncgn ;1.1g 1hc bcndi1 s of implemen ting th e meas ur e.
ECM -20: Lighting Retrofits
Meus uremcn t and Vcri fi euti on Ovc n •iew
The M&V prot oco l for th is ECM is ba sed on th e guideline s of'th e ll'MVP Opti on A. Opt ion A
inv olve s veri cy in g th at •.he measure has th e po tenti al to per fo m1 and to generate sav ing s.
Perfonnanc c vrrificatic n tcthn iqu cs in clu de engine erin g ca lcul ati ons with onc ~ti 1nc repre se nt ativ e
meas ured va luc,s , re sulti ng in rr.sas ured verificati on of'p erfom ian ce. With th e c,• ;en nethod.
hours of opera tio n are ag ree d to. Fi xture wattage s will be determi ned frc n one-t ime ae forc and
afte r spot measurement s of rep rese nt ati ve fi xture type s.
Under thi s M&V pl an, Ameresco ass um es pe rfo rman ce ris k for th e operati on of the new fix tures .
We wi ll perfom1 eq uipment measurement s to ve rify th at the perfo nnance of the in sta ll ed
eq uipm ent wi ll operate at th e level s defined in th e TEA (powe r output at stated co nditi ons). This
will be estab lished by meas urin g IO percent of iixtures (e ither inaividual fi xtures or on a given
li ghtin g circuit) of th e sa me lamp/ba ll ast co mbination. If th e ligh tin g sys tems do not perfonn as
propo sed. Ame rescu will eith er chan ge th e sys tems or co mpen sa te th e customer. For th e sit e
operating hour s, Ame resco has no co ntrol ove r th e hours of operati on of th e faci lit y and cannot be
reasonab ly reque sted to ass um e th e ri sk for thi s va ri ab le. Th erefore. th e custo mer and Amere sco
will ag ree to th e run hour s fo r th e life of the co ntract .
Energy Savi ngs Calculation Met hodol ogy
METERI NG PLAN
Ameresco will meas ure th e fi xture input power for 10 perce nt of th e install ed lamp/ba ll as t
co mbin ati ons. For the post retrofit me as urement. th e measurement will occ ur at th e time of
co mmi ssion in g. and if th e total sa mpl e va lu es arc within 10 perce nt of th e TEA va lu es no change
will be made. If the total samp le val ues are not within IO perce nt. Amcre sco wi ll tak e co rr ec ti ve
action for them 10 be wi thin th is limit or will use th e mea sured va lu es .
Ameresco will visuall y inspect 25 perce nt of th e fi xture s per year to co nfirm th e same b np/bnlla st
co mbinati ons arc in stall ed as de signed .
EX PECTED ACCURACY
"l11t: l\l&\' fo r ,hi s E i\l allow!\ for :i level of confid en ce tn the ca\cu l1111011 of !-llnng:-. wh 1ll' ltm1 ung 1hc c11,1~ of
,·cn fi ca uon a11d . ihr rcforc. not lll'br:tt.1 11g the bt'lll'lit ~ o( 1mplcmcnung tlH.' measure.
ECM-2 1: Lig hting Cont ro ls Rr trotil s
Mcnsur cment and Vcr ificution O\lcnriew
The, Mcl.:V pro toco l for thi s E Mi s ba se d on the recommendati ons of"IPMVP Opti on A. pt ion A
in vol :es verifyi ng th at th e meas ure has th e po tent ia l to perfo m1 and to i;e ncratc savi ngs.
Per forma nce ve rific ati on techni ques in clud e engineering ca lculati ons w' h one-tim e rep rese nt ative
mc.,sured value s. resu ltin g in mea sured ve ri fication of performance . Wn h th e chose n meth od.
C,ty of Engle wood Colorado
hours of opera ti on are agreed lo . Fixture wa nages wi ll be determined from one -lim e before and •
aft er sp,:>l meas urements of rep rese nt ative fi x1ure types.
Under thi s measu remc nl plan. Ame resco ass um es perfom1ance ri sk fo r 1h e operat ion of lh e new
fixtures and th e opera bilit y of th e new co ntro ls. We will perfo m1 «1uipmenl meas urement s lo
ve rify the perlonnance of the in stalled equipment will ope rate al th e leve ls defi ned in lh e TEA
(powe r output al slated co nditi on s). This wi ll be estab li shed by measuri ng I O percenl of fix tures
(e ith er individu al fixtures or on a given li ghtin g circu it ) of the same lamp/ba ll ast comb in ation al
full operating ou1pu1 and al 1he programmed dimmin g leve l output. If th e li ghtin g sys tems do nol
perfonn as propo sed, Amcre sco wi ll either change th e sys tems or co mp ensa te th e custom er. The
cus tom er will agree lo the run -hours for the proposed system al th e hi gh ou tput leve l and al th e
di mmi ng output leve l. Ameresco has no contro l over the hour s of opera ti on ofuie fac ilit y and
ca nnot be reasonably re4 ues1ed lo ass um e th e ri sk for thi s varia bl e. Therefo,·e, the customer an d
Ameresco \\~II ag ree lo th e run hv urs for the life of th e co mra cl.
Energy Savi ngs Calc ul alion Metho dology
ME TERI NG PLAN
Power consumpti on meas ureme nts of th e fixtures r.·:e covered under ECM-13. The li ghl;ng
c0 nlrols will be co mmi ssioned after in sta ll at ion of th e measure. TI1e faci li ty represe nt ati ves will
be on sil e lo co nfinn pro per operati on of th e eq uipm ent per the co mmi ssio nin g plan.
Annu al hours re fl ec t a 30 percent reduction in th e base li ne run hours. Ameresco will inspect th e
lightin g cont rols eac h year lo confim1 th e sys tem$ nre irslall ed as design ,
EX PECTE D ACCURACY
The M&Y fo· thi s EC M allows for a level ofcon tid ence in the calcu lat ion of sav in gs . while
limitin g th e cusls of ver ification and, th erefo re . 110 1 nega tin g the benefi ts of im plcme min g lh e
mea sure.
City of Enr,lewood. Colorado
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SCHIWULEG:
CONSTRU CTION AND I NSTALLATION SC HEDULE
Co nstru cti on shall be co mplete 445 ca lendar days fr om th e date thi s con trac t is exec uted by all
parti es .
CI T't' OF ENGLEWOOD
PRE LIM INARY CONSTRU CTION SCHED UL E
0,,,Ho,\ :iiii ,..,.
l HOl'rt
~::=!G•"'O!Klt.(;flt<I :pt\
Pnig!HI
c,1y ot Er,glowood, Colorado
:::,:::,
MO!ll.'1U10
MOfllllt/lD
MOll!/1 110
ff1 1N II
l,lc,fll,'2,&/10
f•11Ji01lfl
~lffl!l'I.,.,
,.,.,
♦ tr\ff!UIT ..,,I
.-. elllmll l.llfoOO!\f ♦
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CHEDUL E H:
SYSTEMS STA RT -U P AN D COMM ISS IO NI NG; OPERATING PARAMET ERS OF
IN TALLED EQU IP MENT
Pre-fun ctio nal and functi onal reports will be modified during Lhc de sign and co nstru ct.i o n phases
bn scd on nct unl sys tem de sign and in s1n ll ntio n. Rcs ul lS o f prc -funcri onal and functi onal tes ting will be
inclu ded in 1hc O&M manu:1l s .
City of Eng/owood, Colorado
T-0-2: Pfflonnance TNting and Comm laalonlng lla1rlx
-,,,. ~j ----
Verify proper lnatalllltlon of the fan
Measure air flow and HW moton and VFOs. Muaunt the ful Mechanical
ECM-2: Cooven Fan Motors. 1iow rate at AHU prior to _,.nleal load amp draw of the VFOs and Contrador, Measurements to be pa!t of Constant Vokme VFOsand construction. Verify proper Contractor and Nehfanmoto(. Air balance the Controls commissioning report AHU--1 toVAV Thennostats wiring terminations at new -total vok.me of the AHU , and Contrador and
fan motors. exhaultfan EF•7. ca1ibme Amernco
thetrncl.aats and preaure sen:.ors.
Measure air flow and HW' Verify proper installation of the fan now rate at AHU prior to motors and VFOa. Musure the ful Fan Motor, VFO, c:on.strudloo. Verify proper load anp draw of the VFDs and Mechanical
ECM-3: Cofflert VAVBoxes, wiring terminations at new Mechanical NCh fan motor. Air baa.nee the Conlnldor, Measurements to be part of Constant voune P.,ing, fan motor. Verif"J proper Contractor and Controls
AHU--2toVAV ~rkand VAV box instaiation in --,okme SUOl)llod by the AHU Contractor and commissioning report
Thennostats exi5ting duclwol1L Verify and total vok.me suppled at the Amernco VAV boxes. Calibrate thennostats instalation of new HW and Pf9UUl'9 NnSCM'S. piping.
Measure a ir flow at AHU
pnor to construction.
Measure airflow and HW Verify proper instaUation of the fan
Fan Motors, flow rate at each VAV and motors and VFo.. Measure the Mechanical ECM-4: Convert VAV VFDs, VAV fan powered box prior to Mechanical ful load amp draw of the VFOs Conlnldor, Inlet Vanes to VFO Boxes, Piping, construction. Verify proper Conlnldor and and each fan motor. Air balance Controls Measurements to be pan of
and Repace Fan Dudwott< and wiring terminations at new Amernco thetotlllvoluneoltheAHU, VAV Contrad.or and commcuioning report
PowefeCI VAV Boxes Thermostats
fan __ Verify_,.
bo.xel, ■nd building relief fanl. Amernco VAV box lnstaBation in Calinte thermostat and pressure
existing dUdW0flt. Verify -·· Installation of new HW
piping. ---Measure water flow at
ECM-<;: Replace Boilers,t-m rumps prior to Verify--Bationolthe .... •..;..·• ,
construdion. Verify proper Mechanical boiers and pt.mpS. Measure Contrador, Boilers with tfigh Planps, Piping wiring terminations at new Contractor and power draw of new pwnp motor&. Controls Measurements to be part of
Efficiency Non-and Piping boilers and pump motors. Ameresco WatM balance the total now of the Contr.o"tor and corrmissioning report.
Condensing Boilet$ Appurtenances. Verify installation of new ---Amernco
HWpiping.
ECM-7: Convert Verify proper two-way & Verifyproperlnslallationolthe Mechanical
Constant Flow HW VFOs .-three--way valve Mechanical VFDs. Measure the ful bad amp Contractor, Measurlffl1ltnts to be part of
Plfflps to Vwrable and Valves instalations In existing and Contrador and draw of the VFOa and pwnp Controls comrrussianing report.
--VFOs new piping. Ameresco motors. WIIM balance the total Contractor and
1kJW of the pu-nps. W•; balance Amernco
Cityof Englewood, ~ • • •
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' '. ··--.. ---------~coils. hot WMlf' fumac:es and Ndl VAV
,.,._.coiLC.....PfNallre --Measure air flow at RTIJ Verify proper instalation ol lhe fan
ECM-8: Md \/AV Fan Motor, VFD, and reheat zones poor to and VFD . Measure the ful IOad Mechank:al
Dampers on Branch VAVOampers, construction. ver: orcper Mechllnical amp draw ol the VFD on the fan -contractor,
Supply OudslConwrt Ductwork and wiring terminations at new Contractor and motor. Nr-.CO lhe _, -of Controls Measurements to be pan of
RTlltoVAV Thermostats fan motofs. Verify proper AmeAISCO JheAHUs end VAV daffl9ets. Contractor and commiuionlng report.
VAV damper installation In Ca---Amenrsco
existing dudwortt. .,_.,._
ECM-11 : Replace Verify proper wiring, gas
GasAred Unit Infrared Heaters and exhaust flue Mechanical Verify _.-operalion al Jnhnld Mechanical
Heaters with Infrared tenninations at new Contractor and Contn11C:tor and Musurements to be part of M&V -Amel99CO --report.
Infrared Heaters. Amel99C0
AH existing and Perform F unctional P"'1onnance
newHVAC Test (fPT) In accordance with FPT
equipment Reports. A matrix wi1 also be
ccnnections to pn:Mded at the c:onduaion °' the
,-ooc
__ ......... .-
81erJjy dumg !he FPT period. The ma1ri>c
Management Perform polnt-to-poklt
_.._.., ___ °'
Mechanical
ECM-12: EMS System, check and verify an Med"lanical and equipment to be controlled and
Controis for Night Schedules, Set sequences of operation Controls ·expected res.ub· and ·.c:tua1 Contractor, FPT Reports will be completed ror Controls -Points, are in accordance with Co ntractor resutts· for IChedules, Nt points, Contractor and each system.
Sequences, design. oequenceo endconttol-les. Amel99CO
Lod<outs, For a typical AH U, FPT will indude
Alarms, verification of ll!lrnperab.n sensor
lntedoc:ks. calibration using a calbraled hand
ConJrol hekl device. Danper and valve
Strateg;es, and operallond be Yisuallywrified
Trending by manipulating tempe,-.ure set
po;nts.
ECM-14: WaU&Roof
Insulation and Window' NIA NIA Verify_.-.,.,.._,r,1 Mechanical
Replacements & NIA Contractor and NIA -· -· ----Amel99C0
Toik!ts, Vorify_.--.,,,end
ECM-19: Water Lavatories, NIA
ope,ation of al new kM--ftow Mechanical
Conservation Urinals and NIA plumbing fbdunts_ Measure water Contradorand Measurements to be part of
Shower Heads flow at • statistically algnlfic:lnt Amel99CO eommiuioningreport.
number of fixtures.
c;,y of Engle,,ood, Cok,,ado
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i -· -~ ---Vorily ___ lighl
ECM-20: Lighting Ameresco and
levell, and measure power input at Lighting Cornmisskming Data
Lighting Foctures Verify operation of an theswildlforaatltiltictly Eledrical -.. fixtures as completed ElectricaJ aignifk::ant nwnber d fbclutn contraclor and Sheets included in the appendices
contrado<
_.., __ -wil be caTlp6eted for the 10%
group -mubally agr.-1 lo by ighting ....... CUIIDmer-----ol•-ly Results d lighting control function ~ mme:,.,-d eeeh sensor
ECM-21 : Lighting Lighting Verify operation of sensors Amerescoand type to enauna senaing deYices are Eledrical test for .umple contn)I gn:,ups will
ConttofRetrofits Control$ as cxmpteted. Eledrical
_ .. ____
Coocado<and
.. ,__ .. ___
Conlrador ~~--__,., --•>---visual verik::ation .. dift8rent location, sensor type. and fixtures --· .,..,..__
• Otyot -· ~ • •
• SC HED ULE I :
STAN DAR DS OF COMFORT
Existing Schedu les and Sotpolnts
HeaUha 81tnolnt1 • oollng Setpolnt1 t1,,..
~'',1,-JBUH~ln Unlf &7.' ,=a Sc ~11<1 ulen ~ accupled ~ 1unoccup1e<1 1 "'Oc cu pied >, Unoccupied
Clubhou se ,
Dining room ,
Foyer, Ba ths,
Broke n Tee GC Pro Shoo 2417 72 NIA 75 NIA
Pro Shop
Broken Tee GC Olfices 2417 72 NIA 75 NIA
Civic Ce nter RTU -1 2417 72 NIA 73 NIA
Civic Ce nt er RTU -2 2417 72 NIA 73 NIA
RTU -3, RTU -4,
Civic Cent er RTU -5, RTU-6 24n 72 NIA 73 NIA
Un it 1, Un it 2,
Fox Stree t Annex Un lt 3 2417 72 NIA 75 NIA
New Addition
Malley Ce nter RTU -1, RT U-2 2417 72 NIA 75 NIA
Malley Ce nter AHU s 1-10 24n 72 NIA 75 NIA
Recreatio n Cent 13r Poo l AH U-1 2417 85 NIA 85 NIA
Recreation Center Gvm AHU -2 2417 88 NIA 75 NIA
Recreation Center AHU -3 2417 72 NIA 75 NIA
Sa fetv Services RTUs 1-13 24n 72 NIA 75 NIA • Admlnstrallon,
Safetv Services Court Rooms 2417 72 NIA 75 NIA
1st Floor Offi ces
(3RTU s),
Lunchroom , 2nd
ServiCent er Floorom ces 2417 72 NIA 75 NIA
Flee t Offi ces ,
2nd Fl oor
Servl Ce nter HeatlnQ Uni ts 2417 72 NIA 75 ,,~
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City of Englowood, Cororado
Propo sed Sched ules and Sc tpo int s
I; ·~ ~" Heatlna Sotoolnta iii ... J.Coollng 1Setpo lnts_
Bulldlna • tOnlt Schedule Occupied Unoccup ied iQccupl ed Un oc cu pied •
Clu bhou se ,
Dining room .
Foyer , Ba th s,
Broken Tee GC Pro Shop 06 :00 -22 :00 Mon -S un 72 60 75 Off
Pro Shop
Broken Tee GC Offices 07 :00-20 .00 Mon -Sun 72 60 75 Off
08 ·00-22 :00 Mon-Fri
Civic Center RTU -1 10:00-18 :00 Sat-Sun 72 65 73 80
08 ·00-21 :00 Mon -Fri
Civic Center RTU-2 10:00-18:00 Sa t-Sun 72 65 73 80
RTU -3, RTU-4 , 08 :00-17 :00 Mon-Fri
Civic Center RTU-5 , RTU -6 011 Sat-Sun 72 65 73 80
Unit 1, Uni t 2, 07 :00-22 :00 Mon-Fri
Fox Street Annex Uni t 3 06 :00-10:00 Sa t-S un 72 60 75 80
New Add ition 07 :00-20 :00 Mon -Fri
Matley Center RT U-1, RTU -2 09 :00-19:00 Sat-Sun 72 60 75 60
07 :00-20 :00 Mon -Fri
M~Uev Center AHUs 1-10 09 :00 -19:00 Sal-Sun 72 68 75 78
05 :30-22 :00 Mon-Thur
05 :30-20 :00 Fri-Sat
Recreation Center Poot AHU-1 12 :00-18:00 Sun 85 0 11 85 Off
05 :30-22 :UO Mon-T hur
05 :30 -20 :00 Fri Sa1
Recreation Ce nter Gym AHU -2 12 :00-18 :00 Sun 68 €0 75 Off
05 :30-22 :00 Mon -Thur • 05 :30-20 :00 Fri-Sa!
Recreat ion Center AHU-3 12 :00-18 :00 Sun 72 60 75 10
Sa fetv Se ivices RTU s 1-13 2417 72 NIA 75 NIA
Adm !nstratl on, 04 :00-20:00 Mon -Fri
Safetv Seiv 1c, s Co urt Rooms 05:00-18 :00 Sal -Sun 72 65 75 80
1st Floor Offices
(3 RTUs), 06 :00-18 ·00 Mon -Fn
Sc ivi Center Lun ch room , 2nd Off Sa 1-S un 72 60 75 80
Fleet Offices,
2nd Floor 07 ·00-17:00 Mon-Fri
SeiviCe ntc r Heati ng Unil J Off Sa l-S un 72 60 75 80
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C,ty of £r.glowood, ColotBdo
• CHEDULEJ:
CONTRACTOR' MA I NTENANCE RE PONSIBfLITIES
No Qi)'.:rati on or main tenance serv ices will be prov id ed by the Co ntrac tor under thi s Co nt ract.
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c,1y of Eng/owood, Colorndo
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SC HEDULE K:
CITY'S MAINTENANCE RE SPO NS IBILITI ES
This schedule describes 1he operati ons and maimencmce responsibili1 ie.\' that may be assignetl to
fnc iiity staff as agreed to by bo th part ies.
Operatio n and mai nt enan ce of th e Er;ui pmcnt install ed as pnrl of thi s co ntrn cl wil l he the re sponsibili ty of th e
Ci ty .
(11) Op crution s: it y shall o pera te the Eq uipment in stall ed he re under in ncco nlnn cc wit h th e
mn nufac lurcrs' reco mme nd ati ons and any supp lementa l procedures supplied to Ci t) by Con trn ctor.
(b) Maintenan ce : City hall , at it s ex pense, repa ir, opcrn le and mai nt ai n the Pre mi ses in good workin g
order duri ng th e Term . Fo ll owin g the dat e of Sub slnnt in l Co mpl c1i on of an energy co nserva ti on
measure , City shall , at it s ex pense , repair and maintai n (i) th e Equipment and 11 II oth er co mponents
whic h co mpri se th e Eq uipm ent and (ii ) all other equip ment whi ch is utt oc hed th ere to and/o r is integrn l
to th e proper fu nctio ning of th e Eq uipm ent.
(c) Mcu suremcnt Sys tem : City shnll not nit er, move, modify or oth erwi se change th e measurem en t and
ve rifi cati on sys tem or any co mp onent th ereof with out th e prior wri tt en co nsent of Co nt rnctor unl ess
such actio n i in accorda nce wi th operatin g proced ures provided by Co ntrn ctor.
(d) ln sur11nc e and Risk of Los s or Dam age: With out limitin g any of it s oblig11 tions or li abiliti es under
thi s Agreement , City shall , at its expen se , proville and main tain nt nil time s durin g th e Term, suffi cient
in sura nce ugnin st th e loss or th ell c.f or damage to th e Eq uipr r,. ll, the re lated equ ipmen t nnd all
co mpone nts ins11:1ll ed he reund er, fo r the full replacement vu lu e th ereof. City's in suran ce shall be
prim ary for any and all property da mage durin g th e pc rfo nn ancc of th e wo rk hereu nd er.
(c) Tele1,hone nnd Internet: City sluall be res ponsib le for in stallin g nnd mainta ining telep hone li nes nnJ
all nssoci1i1 ed cos ts, inc ludin g int erne t/E thern et clmrges , fo r th e energy mlrnn gc ment system 's te lcphon"'
n11d cornrna ni ca ti 01 1 lin es. Cont rac tor 111 ny use Cit y's LA N for the pur po ses of the energy 111nn age 11 1e111
system .
(f) Storage : City sha ll provid e rcn so nnule rem free space fo r Co ntrn ctor an ,l'or its subc ont ra ctors, to
mobi li ze an d store th e ir supp li es, too ls nnd equipm ent dur in g in stall :lli on of 1hc Equipm ent or oth er
11c1i vi 1ie s by Co nt rac tor wi1h i11 the Pre111i s1.:s pu rsuant to thi s Co ntrr.c t for whi ch such SIC'!ru ge ma y be
req uired . Such st rn ge spa ce shall be 1>rovid cd with locki ng cn paci ty rea so 11nbly ncceptn b1e to
ontr:!c tor. Only Co ntrnc 1or nnd/or it s subcont ract ors and Cit y's nssig ned perso nn el shall ha ve acc,·ss
to th e s1urngc. Cit y assumes no respon sibi lit y nor wi ll Cit y provide any :1cldi ti onnl sec urit y for th e
stomgc provir!ccl .
(g) Fuel: Cus tom er sha ll proc ure and pa y for n11 energy and fu el fo r the opcrnti r n or th e Premi ses .
City of l:nglewood, Colorado
_______________ _,." ----~,.--------• f 1-!E DULE •.,!
FAC ILITY MA :'· TE A CE HEC KLI ST
The main ten ance checkli st will be providc C .f.> pa r\ of the Operati on and Maint enance Manu als.
Mainten ance requirement s will be th ose recommended by th e equipment manu factu rer.
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Qty of Englewood, COiorado
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SCHEDULEM:
CONTRACTOR'S TRAINING RF.,SPONSrDILITIES
Training will be provided by the Contnctor during the co nstruction ph\lSC of the project. No training services arc
provided during the performance period of the contra ct. Tn.ining and cl'.icntation on the sys tems ins tnllcd will v11ry
dcpcn.5ng on the complexity of th e specifi c equipment in sta lled for each EC M. Training will be provided in the
fo ll owi ng level s:
1. For systems and/ or equipment that are essentially direct replacements of existing equipment, and
where no additio nal s pecific skills will be required to perform operations and maintenance
functions, training will be limited to a general overview of the equipment installed and a review of
the O&M manuals. Tniining will be directed to the City O&M personnel. 1bc review of the
O&M manuals will provide staff with familiarity with the equipment that is in stalled,
manufacturer's recommended maintenance procedure s, and warranty information . Training
should be provided at the completion of construction of each of the ECMs. 1bis level of training
will apply to ECM -14, -19, and -20,
2. For systems/ equipment that arc new to the site and require some general understanding as to their
function and operation, training will include a minimal amount of classroom time that will provide
an overview of the technology and any specific maintenance or operations requirements.
Following the classroom training, a site tour will be conducted to view the installation and
operation of the equipment. Training should occur at both the o nset and completion o f
construction. Equipment cut sheets will be provided at th e beginning of construction and that will
provide a general description of the equipment, function , and operatio n. At the conclusion of
construction, the O&M manual s will provide parts lisle. and war,:;a nty infoi:rnacin~. ECM-2, -3, -4, -
8, -11 , and -21.
3. For systems and/or equipment that arc new to the site and more complex in nature like ECM-6, -7
and • 12 training will be directed to bo th the fa ciliti es enginceting and the O&M perso nn el. In
general, training will consis t of cl assroom training followed by hands-on instructio n in the field .
Training will be provided through a complement of Amcresco pcrsonnc~ design engineers,
in stallatio n contrac tors, and man ufa cturer's representatives, ns necessary , and will be dictated by
the complexity of the installation, participant's prior experience wi th the equipment that is
proposed/instaUed and contmctun l obligations. ~pccifics o n the tm' g program, inclu ding
schedule ond training materials, will be fu rther refin ed du ring the design p rocess, but the training,
in general, will consist o f the following:
• Explanation o f the de51gn conce pt
-D esign intent
Energy efficie ncy consid erations
-Seasonal modes of o peration
-Emergency conditions an d o peration
-Comfort conditi ons and indoor a,r quality
• Systems operation
City of Englewood, Co/onlcJo
-Opcrai.ion o f individual co mp one nts , instruction from nuth ociz cd factory techni cia ns, if •
rcc1uircd
-Ph)•sica l loca ti on o f critica l shut-off valve s, fire, smoke, and ba lancing dampers, relief
valves, safeti es , nnd control panel s
-Sys te m o pcrnti ona l proc edures for all modes in manual and automatic modes
• Opcrn.Lio n of the co ntrol sys tems
-Se quen ces o f Operation
-Use of Graphical User ln tcrfoces
-Alarms and prob lem indkntors
-Diagn ostics and corrective act.ions
• Service and Mainte nance
-Use of the O&M man uals
-Ins t.ru ctio n :md logging procedures for lubricati o n
-Instructi o n from authocizcd factory tcc hnicia ns1 where :1p pli cnb lc
-Troub lcshootin t"' and inve stigation o f ma lfuncti o ns
-Recommended procedures for co lle cting, interpretin g, :H1d storing sp ecifi c
pe rforma nce data
4. Training will be provi ded during con structi on, commissioning, and acceptance phases as dicrn tcd
by the c mp lex.ity o f the ECM. All t.r:1lning activ ia cs will be coordinated ca refu ll y with the City
facilitfo s pc.rson ncl.
m .,_ •• --."''!'.: ~
.-,EC . --•
,-;.~~ ~)•1 .. ~ .11 .tilil ·-~
ECM 2 -Co nvert Cons lant Vo lume AH LI to VAV l evel 2
ECM 3 -Co nvert Cons tan t Volume AHU to VAV leve l 2
ECM 4 • Convert VAV Inlet Va nes to VFD an d Leve l 2 Replace Fan Powered VAV Boxes
ECM 6 -Rep lace Boile rs wi th High Efficiency Non-Leve l 3 Condensing Boilers
ECM 7 -Convert Constant Flow HW Pumps to Level 3 Variable Flow with VFDs
EC M 8 • Add VAV Dampers on Branch Supp ly Level 2 Ducts/Cunve rt RTU to VAV Operation
EC M 11 -Replac e Gas Fired Unit Heaters with level 2 Infrared Heaters
ECM 12 -EMS Controls for Night Setback Level 3
EC M 14 • Wa ll & Roof Insulation and Window Level 1 Replacements & Repair
ECM 19 -Water Conservation Level 1
ECM 20 -Lighting Leve l 1
ECM 21 • Light ing Control Level 2
City of Englowood, Colorado
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SCHEDULEN:
GENERAL CONDITIONS
ARTICLE I. DEFINITIONS 12
A. CONTRACT DOCUMENTS 12
8 . PROCEDURAL DOCUMENTS 12
C. DEFINITIONS OF WORDS AN D TERMS USED 12
ARTICLE 2. EXECUTION, CORRELATION, INTENT OF DOCUMENTS,
COMMUl'!ICATION AND IS
COOPERATION IS
A . EXECUTION 15
8. CORRELATION 15
C. INTENT OF DOCUMENTS 15
D. PARTNERING , COMMUNICATIONS AND COOPERATION 16
ARTICLE 3. COPIES FURNISHED 17
ARTICLE 4. OWNERSHIP OF ORA WINGS 17
ARTICLES. ARCHITECT/ENGINEER'S STATUS 17
ARTICLE 6. ST ATF, DECISIONS AND JUDGMENTS, ACCESS TO WORK AND
INSPECTION 18
A. DECISIONS 18
B. JUDGMENTS 18
C. ACCESSTOWORK 18
D. INSPECTION 18
ARTICLE 7. CONTRACTOR'S SUPERINTENDENCE AND SUPERVISION 19
ARTICLE 8. MAT ERIAL S AND EMPLOYEES 20
ARTICLE 9. SURVEY S, PERMJTS, LAWS, TAXES AND REGULATIONS 20
A. SURV EYS 20
B. PERMITS AND LICENS ES 20
C. TAXES 21
D. LAWSANDREGULATIONS 21
ARTICLE 10 . PROTECTION OF WORK AND PROPERTY 21
A. GENERAL PROVISIONS 22
8 . SAFETY PRECA UTIONS 22
C. EME RG ENClES 23
ARTICLE 11 . DRAWINGS AND SPEC IF ICATIONS ON THE WORK
ARTICLE 12 . REQUESTS FOR lNFORMA TION AND SCHEDULES
23
23
• A. REQUESTS FOR INFORMATION 23
8 . SCHEDULES 24
26 ARTICLE 13. SHOP ORA WINGS, PRODUCT DATA AND SA MPLES
City of Eng/ewOOd, Colotado
A. SUBMITrAL PRO ESS 26
B. FABR I /\TION /\ND ORDER ING 27
D EVIATIONS FROM DR/\ WING OR SPEC IF! /\ TIONS 27
D. CON TRA CTO R REPR ESENTATIO~'S 27
ART I CLE 14. AMPLES A D TESTING 27
A. SA MPL ES 27
B. TE TI NG -GENE RAL 28
T E TI NG -ON 'RET E AND SO I LS 28
D. TE$TI NG -OT I !ER 29
ART ICLE IS. SU BCONTRACTS 29
A . SU l3 ONTRA TOR PROPO SALS 29
B. SUB ONTRA TOR PREQUA I !FICA T ION 29
C SU l3 ONTRACTO R FORM ' 30
D. ONTRA CTOR RESPONSIBLE FOR SUB CONTRA TO RS 30
E. SUBSTITUTillN OF SUBCONTRACTORS 30
F. PRI N !PAL REPRESENTAT I VE/SUBCONTRACTOR RELAT IONSH I P 30
ARTI CLE 16 .
ART ICLE 17.
ARTI CLE 18.
A RT I CLE 19.
A RTIC LE 20 .
RELATIONS OF CONTRACTOR AND SU BCONTRACTOR 3 1
MUTUAL RESPON SIBILITY OF CONTRA CTORS 3 1
SE PARATE CONTRACT S3 1
USE OF l'REM I SES32
CU TTING, FI TflNG OR PATC HI NG 32
A llTICLE2 1. UTI L ITIES 32
A . TEMPORARY UT ILIT I ES 32
13 . PRO TECT ION OF EX I T l , UTIL IT I ES 32
C. CROSS ING OF UT ILIT I ES 33
A RTI CLE 22. UNSU ITABLE COND ITI ONS 33
A RTI CLE 23 . TEM PORARY FA C I L I TIES 33
A. OFF ICE FA CI LITI ES33
13 . TEM PORA RY II FAT 33
WEAT I IER PROT EC TION 33
D. D UST PARTI T IONS 33
E. BENC I I MARKS 33
F. ICiN 34
G. /\N ITAR Y PROV ISIO 34
A RTI CLEH.
A RTI C L E 25 .
CLEAN I NG UI'
I NSU RA CE34
34
/\. GENE RA L Ll/\13ILIT Y AND OMME,RCIAL AUTOMOB I LE AND U MBRELL/I/E XCES S
GE ERAL LI ABI LITY 34
13 . WORKER 'CO M PEN AT ION I NSU RAN CE 36
C. INTENT ION \LLY DELFTED. 36
Ct /y of Englewood, Co/of'adO
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D. PROFESSIO AL LiAIJILI TY I SURAN E36
E. AD DITIONAL MI S EL L /\N EOUS INSURA CE PR OV ISIONS 36
CONT RACTOR 'S l'ERFORMA CE ANO PAYM ENT BO OS ART I U :26.
ART ICLE 27. LABOR AN O WAGE 38
/\l'l'LICAT ION OFTII E FEOERAL D AVl 5-BAC0 /\CT : 38
ROYALTI ES/\ D PAT E, TS 38
AS IGNME T 39
ART ICLE 28.
ARTI CU( 29.
Alff I Cl ,E 30. CORRECT ION OF WORK UEFO RE ACCEPTA CE 39
ARTI CLE 3 1. APPLI CA TIO S FOR PAYM E TS 40
/\. CON TRA TOR ' • UBMITT/\LS 40
13 . I TENTIONALLY DELETE D. 4 1
C. RETA!NAGE WI T HH ELD 41
D. RELEASE OF RETA INAGE 41
CE RTIFI CATES FOR PAYME TS
PAYMENTS WITHIIF.L0 42
42 /\HT ICLE32 .
ART ICLF.33 .
ARTI CLE 34.
ARTICLE 35 .
DEDUCTIONS FOR UNCOR RECTED WO RK 42
CHA GES IN TII E WO RK 43
A. TH E VALUE OF Cl IANGE D W RK 43
13 . DETAILED BR EA KDOWN E RROR! BOOKMARK NOT DEF INED.
C. EM ER GEN Y FI ELD Cl 1/\NGE ORDERED WOR K 44
D. /\PPROPRIA T I N LIMITATIONS -§24-9 1-103.6, C.R.S., AS AMEN DED 44
ARTI CLE 36 . CLA IMS 45
Alfi ICU ~ 37 . OIFFEHING PREMI SES CON 111 T IONS 47
/\. NO TICE I Wlll'I I G 47
B. I.IMITAT IONS 48
DELAY S ANO EXTE SIO NS Of TIME 48 ART ICL~: 38 .
Alrl'ICLE 39. NO '-IIINOI G OI Sl'IITE RES OL UT ION -F 1\ ILIT /\TE I)
EGOTIAT IO S 49
RT ICLE40 .
ARTI CLE 41.
SETru: 1ENT
RIG II T OF OCC l'A CY 51
COMl'LET IO 'Fl AL INS l'E n o '/\CC'El'T/\N C E /\ D
SI
37
A. NOT I E OF CO MPL ET ION 5 I
13 . FINAL INS l'ECT ION52
•. NOT ICE OF SUBSTANT IAL COM PL ET ION (PERE ERG\' ONSERVATION MEASUlll' A D
PROJECT) 52 D. NOT ICE OF FI NAL ACCE l'TA CE (PER ENERGY CONSERVAT ION M EASLI R1' AND PROJECT) • 54
E. NOT ICEOF ONTRACTOR'S 'ETfLEMENT. S4
Ctly of Englowood. CoJorodo
F. SE"ITLEMENT 54
A RTI CLE 42. CE ERAL WA RR ANTY A D CO itRECTIO OF WORK AFTE R
ACCEPTANCE 56
ART I CLE 43 . LIEN 56
ARTI CLE 44 . ONE-YEA R WA RR ANTI ES OF THE WO RK 56
A. ONE YEAR GU ARA :TE E OF TII E WORK 56
8. PECIAL WARRANTIES 57
GUA RANTEE I NS PECTIONS AFTE R COMPLETION 57 A RT I CLE 45 .
ARTICLE 46.
ART: LE47.
T IM E OF COMPLETION AND LIQUIDATED DAMAGES 58
DAMAGES 59
ART ICLE 48. STATE'S RI GHT TO DO THE WORK; TEM PORA RY SUS PENS IO OF
WORI<; DELAY; DAMAGES 61
A . STATE'S RIGHTTODOTHEWORK 6 1
B. TEMPORARY SUS PENS IO OF WORK 6 1
C. DELAY DAMAGE 62
ARTI CU:49. STATE'S RI GHT S TO TERM INATE CONT RACT 62
A . GENE RAL 62
B. OND ITIONS AND PR O EDURES 62
C. ADD IT IONAL O DITI ONS 64
A RTI CLE 50. TE RM I NAT ION FO R P BLI C I NTE RE ST OF STATE 64
A . NOT ICEOFTERM IN AT ION 64
B. PROCED URES 64
A RTI CU:51.
A RTI CLE 52.
ART I CLE 53.
I NTENTI ONALLY DEL ETED. 66
I NTENTIONALLY DELETED. 66
I NT E TIONALLY llELETED . 66
A RTI CL E 54. O PTI ONAL PR OV I SI ONS AND ELf~CTIONS 66
A. MOD IFI CAT ION OF AR T ICLE 45. GlJARA TEE I , PE T IONS A l·TER COM PL ETION
66
11 . MOD I FI CA TIO N OF ART ICLb 39. NON-13 1N DING DISPUT E RE OLUTION -
FAC ILITATED EGOT IAT ION 66
C. MOD I FI CATION OF ART ! I.E46 . T I ME OF COM PL ET ION A D LI QU I DATED
DAMAGES66
D. NOT ! E IDENTI FI AT ION 67
City of Englowood, Co/or(ldo
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ART I CLE I. DEF I 'IT I ONS
~A~. -~C~O~N~'l.:RA CT DO CUMENTS
n.
C.
The "Contract Documents" consist of:
1. The Energy Performance Contract between the City and Contractor and all its
Schedules , Exhibits , and Attachments;
2 . Performance Bond (SC-6 .22) (Exhib it I) and Labor and Material Payment Bond
(SC-6.22 1) (Exhibit II);
3 . General Conditions of the Contract (SC-6.23) (this Exhibit A):
4 . Detailed Specification Requirements, including any addenda issued prior to the
o pening of bids ; and ,
5 . Drawings, including all addenda issued prior to the opening of the bids .
6 . Change Orders (SC-6 .31) (Ex hibit XVII ) and any Amendments (SC -6.0) (E xhibit
XV III ) executed pursuant to State law and regulation s.
l'ROCE DURAL DO CUMENTS
The Procedural Documents used in the administration and performance d this Contraci
consist of:
1. Intentionally deleted;
2 . Int entionally deleted;
3 . In tentionally deleted ;
4 . In te ntionally delet ed;
5. In tentionally deleted ;
6 . Certificates of In surance (Exhibit XIII ):
7 . Intentionally deleted ;
8 . Noti ce to Proceed (S BP -6 .26) (Exhibit X);
9 . Notice of Approval of Occupancy/Use (S BP -01) (Exhi bit XIXI)
10. Noti ce of Partial Sub stantial Completio n (SBP-07 1) (Exhibit XV);(Per ECM)
11 . Notice of Substantial Completion (SBP-07) (Ex hibit Ill ); (For the Proj ect)
12 . Notice to Proceed to Commence Constru cti on Phase (S BP 7.26) (Ex hib it XVI);
13. Notice of Fi nal Acceptance (SBP-6 .27) Exhibit VI I; (Per ECM and for th e Proj ect)
14 . Intentionally delet ed;
15 . Notice of Contractor's Se tt lement (SBP-7 .3) (Exhibit VIII);
16 . CP.rtificate for Co ntractor's Payment (SBP-7 .2) (Exhibi t XIX )
17 . O th er pro ced ural and reporting docume nts or forms referred to in th e General
Condition s , the Specifications or requi red by th e Ci ty or the Principal
Representative . vmw.co lorado.gov/dpa/dfp lsbre p/.
IJEFI l'I 10 S OF WORDS AN D n :RM S USE IJ
1. Intention ally deleted;
2 . ARCH ITECT/ENGINEER. The term "ArchitecUEng ineer" shall mea n either the
architect of re co rd or th e engineer of t"ecord under Contract to Contractor for the
Work identified in th e Contract DocurYJents , whi c h all ArchitecU Engineer's
City of E11glowood Colo, .,
decisions are su bject to City approva l, and which Architec l/Engineer is subject to
Co ntractor's co ntro l. Contractor shall be res ponsib le fo r the performance and •
decisions of th e Architect/ Engineer.
3. OCC UPANCY. The te rm "Occupancy" means occupancy taken by th e City as
ow ner after th e Date of Substantial Completion at a tim e when a building or other
discrete physical portion of th e Project (EC M) is used for th e purpose in ten ded .
Th e Date of Occupancy shall be the date of such first use , but sha ll not be prio r to
th _ date of exe cutio n of th e Notice of Approval of Occupa ncy/Use . Prior to the
date of executi on of a Notic e of Approval of Occ upancy /Use, the Ci ty shall have
no right to occupy and th e project may not be consi de red safe for occ up ancy/use
fo r the intended us e .
4 . CHAN GE ORDER. T he te rm "Change Order" means a writte n ord e r, sig ned by a
Procureme nt Officer or othe r authorized representa tive of the Principal
Rep re se ntative , directing Contractor to make chang es in th e Work , in accordance
wi th Article 35 A , Changes in th e Work , a form of which is attached to th e Contract
as Exh ibit XVII .
5 . COLORADO LABOR . The term "Colorado labor" shall be as defined in §8-17 -101 ,
C.R.S . (2007), and as may be a me nd ed , as any person who is a resident of the
sta te of Colorado , at th e time of emp loym en t, without discrimination as to race ,
color, creeJ , sex , age , or re li gion exce pt when ~ex or age is a bo11 a fid e
occ upational qualifica ti on , or shall ha ve such other meaning as the term may
ot herwis e be given in §8-17-101 , C.R.S .(2007), as amended.
6 . DAYS . The term "days " w hether singular or plural , shall mean ca lenda r days
unless ex pressly sta ted otherwise . Wh ere th e term "busin ess days" is used it shall •
mean "business da\'.; of the City".
7 . DR AW ING S. Th e ;e rm "Drawings" shall mean all drawings approved by
ap propriate City ott:cia ls whi ch ha ve been prepared by th e Architect/Engin eer
sh owing the Work tl ' be done , except th at where a li st of drawings is specifically
enum e rated in th e S1 1ecifications, the term sha ll mea n th e drawings so
enum e rat ed , includin! 1 a ll ad de nda draw ings .
8. EMER GE NCY FIELD C HAN GE ORDER . The te rm "Em e rg ency Fie ld Change
Orde r" shall mean a written change ord er fo r extra Work or a change in th e Work
necess itated by an eme rg e ncy as dufined in Articl e 35C execu ted on Exhibit XI V
and id e ntified as an Em e rg e ncy Fi eld Change Order. Th e u se of suc h o rde rs is
limited to emerc .1 ncies an d to the amounts shown in Articl e 35C .
9 . F IN AL ACCEPT,\NCE . Th e terms "final acce pt ance" or "fin ally co mplete" mea n
th e sta ge in the progress of th e Project, aft er substantial completion , when all
items of Work have bee n co mpleted , all requ ireme nt s o f th e Project portion of th e
Co ntract Do cum en ts are sa ti sfi ed and the Noti ce of Fi nal Acceptance is issu ed .
Dis crete physica l portions of th e Proj ect may be separa te ly and partiall y deemed
fina lly complete at th e dis creti o n of ihe Prin cip al Represe ntati ve whe n th at portion
of the Project reaches suc h sta ge of co mpl etion an d a Pa rtia l Notice of Substantial
Completion is iss ued .
10 . NOTICE . The term "Notice " sha ll mea n any commun icatio n in writing from eith er
con tracting party to th e other by such means of deliv ery that rece ipt can not
properly be denied . Noti ce sh all be prnv ided to th e person identified to rece iv e it in •
Article 2.D ,Partnering , Co mmunica tions , and Cooperation , or to such other perso n
C11y of E11glowoo<I Colorado
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as either party id e ntifies in writ ing to rece iv e Notice. Notice by facsimile
tran sm ission where proper transmission is evidence sha ll be adequa te where
facsi mil e numb ers are induded in Article 2 .D . Notwith stan d ing a n ema il deliv e ry or
return recei pt , email No tice shall not be adequate . Acknow ledgment of receipt of a
voice message shall not be deeme d to waive the requireme nt that Notice, where
required , shall be in writing .
·11 . OWNER . Th e te rm "Own e r" sha ll mea n th e Princi pal Re presenta!il' J .
12 . PRINCIPAL REPRESE NTAT IV E. The term "Prin ci ,:.il Representative " sha ll be
defi ned, as provided in §24-30-1301(11 ), C.R.S . (2007), and as may be amended ,
by the City . Th e Prin ci pal Repres entative may delegate authority. Contra ctor shall
have th e right to inquire reg ard ing the delegated authority of any of th e Principal
Representative's represe ntatives 'ln th e project and shall be provided with a
respon se in writing when req ue ! d d. The Prin ci pal Representative also in cl udes
the City , as that term is defined in tlie Contract.
13 . PROCUREMENT OFFICER. The term "Procureme nt Officer" means any person
duly authorized to enter into and administer contracts and make written
dete rminations with respect thereto . "Procurement Officer" ir.cludes an authorized
representative of th e Principal Representat iv e actinR within the limits of his or her
authority .
14 . PRODUCT DATA . The term "Product Data " shall mean all submittals in th e form of
printed manufacturer's literature, manufacturer's specifi ca tions , an d catalog cuts .
15. REASONABLY INFERABLE: The phrase "reasonably inferable" means that if an
item or system is either shown or specified , all material and equipment normally
furn ished with such items or sys tems an d needed to rr,dke a complete in stallation
shall be provided whethe r mentioned or not, omitting only such parts as are
spec ifi cally excepted , and shall include only co mponen ts which Contractor cou ld
reaso nab ly anticipate ba sed on his or her skill and knowledge using a n objective ,
industry stan dard , not a subj ec tive standard . Thi s term takes into co nsideration th e
normal understanding that not eve ry detail is to be given on the Drawing s and
Specifica ti o ns .
16 . SAMPLES . Th e te rm "Sa mpl ~s " sha ll mean exa mpl es of mate ri als o r Work
pr ov id ed to es tab lish the standard by which the Work will be judged .
17. SC . The te rm "SC " mean s "State Co ntract" whi ch is use d in co nn ecti on with
labeling applicab le State form documents (e .g. "SC 6 .23" is the State form number
for these General Condition s of th e Co ntra ct).
18 . SHOP DRAW IN GS . Th e term "Shop Drawings" shall mean any and a ll detailed
drawings prepared a nd submitted by Co ntractor , Sub contra cior at any ti er,
vendors or manufacturers providing th e produ cts and equipmen t specifi ed on th e
Drawings or called for in th e Specifi catio ns.
19 . SPEC IFICAT IO NS. The term "Specifi ca tions" shall mea n th e requ ire me nts of
[d ivisions 1 through 17 of th e rroject manu alJ prepared by th e Arch ite cl/En gin ee r
describ ing th e Work to be acco mpli shed .
20 . SUBMITTALS . The term "submitta ls" means drawings , li sts , tabl es , docum ents
an d samples prepared by Contractor to fa ci litate the progr ass of th e Wprk as
requi red by th ese Ge neral Co nditions or th e Drawings and Specifications . They
cons ist of Shop Drawing s , Prod uct Data , Samp les , and various administra tive
support documents in cl uding but not limited to lists of Subcontr&ctors , constr ucti on
c,tyof [ng/cwood, Colo,ado
progress schedules , schedul es of val u~s, application s for payment , inspection and
test results, requests for information, various document logs , and as-built
drawings . Submiltals are required by the Contract Documents , but except to the
extent expressly speci fied otherwise are not them sel ves a part of the Contract
Documents .
21 . SUBSTANTIAL COMPLETION . The terms "substantial completion " or
"substantially complete ' mean the stage in the progress of the Work when the
constr uction is sufficiently co mplete , in accordance with the Contract Documents ,
so that the Work , or at the discretion of the Princ ipal Representative , any
designated portion thereof, is available for its intended use by the Principal
Representative and a Notice of Substantial Completion may be issued as
described in the Contract Documents .
22 . SURETY . The term "Surety" shall mean any company providing labor and material
payment and performance bonds for Contractor as obliger .
23 . WORK . The term "Work ' shall mean all or part of the labor, materials , equipme nt,
and other services required by the Co ntract Documents or otherwise required to
be provid ed by Contractor to meet Contractor's obligations under 1he Contract ,
and as defined in the Energy Perfo · ,,ance Conin e! at Sectiori 4 .UU .
ARTICLE 2. EXECUTION, CO RRELATION, INTENT OF DOCUMENTS,
COMMUN I CATION AND
COOPERATION
A. EXECUTION
Contractor , within teri (10) days from the Effective Date , shall be rP;,,ired to :
1. Furnish fully executed Performance and Labor an c! Mate1ial Pa,yment Bonds ,
Exhibits I and II
2. Furnish Certificate(s) of Insurance , as described in Exhibit XIII to the Contract,
which shall evidence all required in surance ; and
3. Furnish certified copies of any insurance policies requested by the Principal
Representat ive .
D. CO RRELATION
Upon execution of th e Agreement Contractor represents that Contractor has visited the
Premises , has become familiar with local conditions ar .J local requirements und er which
th e Work is to be performed , including the build ing code programs of the City as
implemented by the Principal Representative , and has co rrelated personal observations
with the requ ire ments of the Contract Documents .
C. INTEN T OF DOCUMENTS
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The Contract Documents are complementary , and what is called for by any one •
document sh all be as binding as if called for by all. The intention of the Contract
Documen ts is to include all labor , materials , equipment and transport atio n necessary for
City of Engfowood, Colorodo
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the prop er execufon oft ·,e Work. Words describing materials or Work which have a
well -kn own techrical or '..~de meaning shall be held to refe r to such recog ni zed
standards.
In the event any em:,, exis ts , or appe ars to exist, in the requirements of the Drawings or
Speci fi cations , or if any disagreement ex ists as to such requirements, Con•ractor shall
have the same exp lain ed or adjusted and approved by th e State before procee ding with
the Work in question. In th e eve nt of Contractor 's failure to give prio r writte n Notice of
any such errors or disagreem ents of which Contractor or the Subcontractors are aware ,
Contractor shall , at no additional cost to th e Principal Representative, make good any
damage to , or defect in , Work which is caus ed by such omission .
Where a conflict occurs between or with in ~ta ndards, Spe cificatio ns or Dra,·1ings , which
is not resolved by reference to the precedc-i <,ce between the Contract Do cu ments , the
more stringent or higher quality requirements .hall apply so long as such more stringent
or higher quality requirements are reasonably inferable . The Principal Re presentative
shall decide which requirements will provide the best installation .
.:.::D,._. _..,_P.,.A.,,.·ll} .';i_ ~.'.:',G, CO MMUNICATION S A D COOPERATION
In recXVf,-•i ,~n d the fact that conflicts, disa greements and disputes often arise during the
perforn i ,,ce of construction contracts , Contractor and the Principal Representative
aspi re to e ncv urage a relationship of op e n commun ication and cooperation between the
employees and personnel of both , in which the objectives of th e Contract may be better
achieved and issues reso lved in a more fully informed atmosphere .
Contractor and tn o Pri,icipa l Representati ve each agree to ass ign an individual who shall
be fully authorized to negotia te and implemen t a voluntary partnering plan for th e
purpose of facilitating op en communications between them . Su ch individuals are hereby
named a.::
For th e Citv:
Name :
T itl e :
Address:
Phone Num 'Je r:
Email:
Fo r Contractor:
Narr.e :
Title:
Address :
Phone Number:
Email :
C,ty of Engle wood, Colorado
Within thirty ciays (30) of the issuance of the Notice to Proceed , the assigned individuals
shall meet to d1 $c uss developm ent of an inform al agreement to accomp li sh these goals .
The assigned individuals shall endeavor to reach an informal agreeme nt , but shall have
no such obl ig ation . A,,y plans these parties vo lunt arily agree to implem ent shall result iri
no change to the Contract amount , and no costs associa ted with such plan or its
development sha ll be recoverable under any Co ntract clause . In addition , no plan
developed to fa ci litat e open commun ica tion and coopera tion sha ll alter , amend or waive
any of th e rights or duties of either party und Ct r the Contract unl ess and except by written
Amendment to the Contract , nor shall anyth ing in this clause or any subsequently
deve loped partn eri ng plan be deemed to cr,3a te fidu ciary duti es between the parties
unl es s expressly agreed in a written Amenament to the Contract. It is also recog nized
that projects with relatively low Contrac t values may not justify the expense or special
efforts required . In the case of small projects with an init ia l Fixed Limit of Construction
Cost unde r $500,000 , the requirements of the preceding paragraph shall not apply . In no
circumstance may the City ag ree to or participate in binding arbitration .
ARTICLE 3. COPIES FURNISHED
The S tnte shall furnish to Contractor, free of c harge, the numbe r of copi,, of Drawings and
Specifications us specified in the Contract Doeuments, or if'"' number is SJlecified, 1111 copies
reasonably necessary for the execution of the Work.
ARTICLE 4. OWN ERSHIP OF DRAWINGS
Drawings or Specifications , or copies of either , are not to be used on any oth er Work . At the
completion of the Work , at the written request of the City , Contractor shall return all Drawings
and Specificai,ons to the City .
Co ntractor mn y retain Co ntractor's Co ntract Document set, copies of llrnwings and
Specifications use d to Contract with others for any portion of the Work and a marked llJl set
of us -bu ill drawings.
ARTICLE 5. A RC IIITECT/ENG IN EER'S STATUS
T he Architect/Engineer is the representative of ('on t n ,ctor for purposes of adm inistrat ion of
the Contract. In case of te rmination of 1•mpl0F tcnt or the de:tlh of the Architect/Engineer,
Co ntrnctor shall appoint a capable Architect/Engineer against whom th e Ci ty makes no
reasonable objection , whose status nnder the Co ntract shall h e the sa me as that of the former
Arc hitect /E ngineer.
C11y of Englowood, Colorado
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Alff I CLE 6. CITY DEC IS ION S AND ,IUD(;l\'IENTS, ACCESS TO WORK AND
I SPF:CTION
A.
B.
C.
D.
DEC I SIONS
The City sho!I, within a reasona bl e tim e , make decisions on all matte rs relating to the
execu tion and progress of the Work or the int erpretation of the Contract Documents .
. I UDGME 'TS
The City is th e judge of the performance required by the Contract Documents as it
relates to comp lian ce with th e Drawings and Specifications and qi:ality of workmanship
and materials .
The City shall make judgments regarding whether dir'!cted Work is extra or outside the
scope of Work required by the Contraci Documents at the time such direction is first
given . If, in Contractor's judgment , any performance directed by the Cily is not reyuired
by the Contract Documents or if the City does not make the judgment required , it shall
be a condition preceden t to th e filing of any claim for additional cost related to such
directed Wo rk that Contractor, before performing such Work, shall first obtain in writing,
th e City's written decision that su ch directed Work is included in the performance
required by the Contra~t Docume nts . If the City 's direction to perform the Work does not
state that the Work is within th e performance required by the Contract Documents,
Contractor shall, in writing , req uest the City to advise in writin[l whether the directed
Work will be considered ex tra Work or Work included in the performance required by the
Contract Documents . Disagreeme nt with the decis ion of the City shall not be grounds for
Contractor to refuse to perform the Work directed or to suspend or terminate
performance .
ACCESS TO WORK
The Principal Representative and representatives of the City shall at all times have
access to the Work . Contractor shall provide prope r facilities for such ac cess and for
their observa tion s or inspection of th e Work .
INSl'ECTIO
Con tra ctor's ArchitecUEnginee r shall ag ree to mak e, or th at stru ctural , mech anical ,
elec tri cal engi neers or other consultants shal l make , periodic vi sits to the Premises to
generally observe the progress and quality of th e Work to det~rmine in ge nera l if th e
Work is proceeding in accordance with the Con tra ct Docum ent s Qt,servation may
ex tend to all or an y part of the Work a nd to th e preparation , fabr ication or manufacture of
materia ls .
Without in any way mea ning to be exclu si ve or to limit th e responsibilities of the
Arc hit ec UEngineer o r Contra ctor , Co ntractor's ArchitecU Engineer sha ll agree to obse,ve,
among other aspect s of the Work, th e fo ll owing for comp lian ce with tile Contra ct
Documen ts as applicable :
C,ly of E11plr .,ood. Co/omdo
1. Bearing su rfa ces of excavation s before co ncrete is placed based up on th e findings •
and re co mmendations of the Princip a l Representative 's so il s e ngin ee ring
consultant ;
2. Reinforci ng stee l after ins ta llation and before co ncre te is poured ;
3. Stru ctural con crete ;
4 . Laboratory repo rts on all concrete testing based upon th e findings and
recommendations of th e Principa l Representative's tes ting co nsu ltant ;
5. Structura l stee l during and after e rection and prior to it s being cove red c·
e nclosed,
6 . Steel welding ; Principal Represe ntative will furnish stee l welding inspecti on
co nsulta nUagency if re quired or necessary for th e Project ;
7. Mec hani cal and plumbing Work following it s instal lation and prior to its being
covered or enclosed ;
8. Electrical Work following its installation and prior to its being covered or enclo se d ;
9. Compaction testing repo rts ba se d upon th e findings and recommendations of the
Principal Representative's testing co nsultant; and
10 . Any special or quality co ntrol testing req uire d in th e Contract Documents provided
by th e Principal Representative 's testin g co nsultant.
If th e Specifica ti ons , the Arch it ecUE ngineer's inst ructions , th e City's in stru ction s, or the
laws or ordinances of any publi c authority require any Work to be specifically tested or
approved, Contractor shall give the City timely notice of its readine ss for observation by
the City or inspection by another authority , and if th e inspection is by another authority , •
of the date fi xed for such inspec tio n, req uired ce rtifi ca tes of inspection being secured by
Contractor. Contractor shall give all required Notices to the Principal Represe ntative or
his or her designee for inspections required for th e building inspection pI og ram . It shall
be th e respo nsibility of Contra ctor to determine th e Notice required for in specti on by th e
City . If any such Work is cove red up wi th out approval or co nse nt of the Ci ty or prior to
any building code inspection , it mu st , if required by the City , the Prin cipa l Represe nt ative
be un cove red for exami nation , at Contractor's expense . If such Work is found to be not
in accordance with th e Contract Documents, Contractor shall pay s uch cos ts, unless he
or she shall show th at the defect in th e Work was caused by anoth er con trac to1 engaged
by th e Prin cipa l Represe ntat ive . In th at eve nt, th e Principa l Represe ntative sha ll pay
such cost. In addition , examina ti on of questioned Work may be ord e red , and if so
o rd ered , the Work must be uncove red by Contractor . If such Work be found in
accordance with the Con tract Documents , Con trac tor shall be rei mbursed the cos t of
exa mi na tion and rep la cemen t.
A RTI C LE 7. CONTRA CTOR'S SUl'EIUNTl<:NnENC I<: AN D SIJ l'l-:R V I SIO
Sa ti sfactory to the Princip al Representative , Co ntracto r shall employ and ass ure that a
competent superinte nd ent and any necessa ry assis tants are assig ned and prese nt on -si te
du ri ng th e active pe ri ods of th e scope of work in stallati o n whi ch is to also coi nci de with th e
Project schedu le . The superintendent sha ll not be changed excep t with th e co nsent of th e
Principal Re presen Lativ e , un less the supe rinte nr' nt proves to be u1sati sfactory to Contractor •
and ce as es to be in hi s or her employ . Th e superintendent shall represe nt Co ntractor in his o r
City of E11glowood, Colorado
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her absence and all directions given to the superintendent shall be a, binding as if given to
Contractor. Directions received by the superintendent shall be documented by the
superintendent and confirmed in writing with Contractor.
Contractor shall give efficient supervisio n to the Work , using his or her best skill and
attention. He or she shall ca refull y st ud y and compare all Drawings , Specifications and other
written instructions and shall without delay I eport any error, inconsistency or omission which
he or she may discover in writi n_g to th e State .
The sup erint end ent sh:tll sec th:tt the Work is carried out in accordance with the Contract
Documents and in a uniform, tho rou g h :md firsl-cl:tss manner in every res pect. Co ntractor's
s uperintendent shall csl:tbtish all lines, leve ls, and marks necessary lo facililar ·, the Oj:Crnlion,
of all concerned in Contractor's Work. Co ntractor shall l:ty out 1111 Work in a m:tnncr
satisfactory to th e C ity, muking permanent records of all lines and lc,,cls require,! for
excavation, grading, foundntions, and for all other parts of the Work.
ARTI CLE 8. MATERIALS AND EM l'LOYEES
Unless otherwise stipulated, Contractor shall provide and pay for all materials , labr,r , water,
tools, equipment , light , power, transportation and othe r facilities necessary for thr, execution
and completion of th e Work .
Unless otherwise speci fied , all materials and Equipment shall be new and both workmanship
and materials shall be-of uniform quality. Car.tractor shall, if required , furnish satisfactory
evidence as to the kind and quality of materials .
Contractor is fully responsible for all acts and omissions of Contractor's employees and shall
at all times enforce strict discipline and good order among employees on th e Premises .
Contractor shall not employ on the Work any person reasonably deemed unfit by the
Prin cipa l Representative or anyone not skilled in the Work assigned to him .
ARTICLE 9. SU RVEYS, l'F.RM IT , LA \VS, TAXES AN D REGULAT IONS
SU RVEYS
The Principal Repres entative sha ll furnish all surveys , property lines and bench marks ,
unl ess otherwise specified .
II. l'fi:RMITS ANU LICENSlcS
Permits and li cens es necessary for the prosecution of th e Work shall be secured and
paid for by Contractor. Contractors' emp loyees shall become perso nall1• familiar with
these local co nditions and requi remen ts and shall fully com ply with such requirement s.
City e lectrica l and plumbing permits are required , unless the requirement to obtain such
• permits is altered by the City. Contractor shall obtain and pay for such permit s .
C11y of Englewood, Colomdo
Easements for permanent structures or permanent changes in existing facilities shall be •
secured and paid for by the Principal Representative , unless otherwise specified .
C. TAXES
1. REFUND OF SALES AND USE ES
Contractor sha11 pay all local taxes required to be paid , including but not
necessarily limited to all sales and use taxes. If requested by the Principal
Representative prior to issuance of the Notice to Proceed or directed in the
Specifications, Contractor shall maintain records of such payments in respect to
the Work, which shall be separate and distinct from all other records maintained
by Contractor. and Contractor shall furnish such data as may be necessary to
enable the City, acting by and through the Principal Representative, to obtain any
refunds of such taxes which may be available under the laws, ordinances , rules or
regulations applicable to such taxes . When so requested or directed, Contractor
shall requira Subcontractors to pay all local sales and use taxes required to be
paid and to maintain records and furnish Contractor with such data as may be
necessary to obtain refunds of the taxes paid by such Subcontractors . No State
sales and use taxes are to ?e paid on material to be used in this Project. On
application by the purchaser or seller , the City shall issue to a Contractor or to a
Subcontractor at any tier, a certificate or certificates of exemption.
2. FEDERAL TAXES
Contra ~ shall exclude the amount of any applicable federal excise or •
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manufac,urers' taxes from the proposal. The Principal Representative will furnish
Contractor , on request exemption certificates.
LAWS AND REGULATIONS
Contractor shall give all notices and comply with all laws, ordinances , rules and
regulations bearing on the conduct of the Work as drawn or specified . If Contractor
observes that the Drawings or Specifications require Work wh ich is at variance
therewith , Contractor shall without delay notify the City in writing and any necessary
changes shall be adjusted as provided in Article 35 , Changes In The Work.
Drawings and specification s are to be rev iewed by the City 's approved Code Rev iew
Agents at appropriate phases . If Contractor observes that the Drawings or
Specifications require Work at variance therewith , Contractor shall immediately notify
the City in writing and any necessary changes shall be adjusted as provided in Article
35 , Changes In The Work .
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Contractor shall bear all costs arising from the performance of Work required by the
Drawings or Specifications that Contractor knows to be contrary to such laws ,
ordinances , rules or regulations , if such Work is performed without giving Notice to the
City .
City of Englewood, Colorodo
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Alffl LE 10 . PROTECTIO OF WO RK AND PROPERTY
A. GENERAL l'ROVI S IO 1 S
Con tr actor shall co ntinuously maintain adequate protection of all Work and materials ,
protect the property from in j ury or loss arising in connection wi th this Contract and
adequately protect adjacent property as provided by law and the Contract Do cuments .
Contractor shall be respons ible for any damage , injury or loss , except to the extent:
1 . Intentionally deleted
2 . Ca use d by agents o r emp loyees of th e Principa l Rep rese ntative ; and,
3 . Due to causes beyond Contractors cont rol and not to fau lt o r neglig ence .
II . SAFETY PRECAUTIONS
Contractor shall take all necessary precautions for the safe'y of employees on the
Proj ect , and shall comply with all applicab le provisions of federal , State and municipal
safety laws and build ing codes to preve nt a ccide nts or injury to persons on , about or
adjacen t to the Premises where the Work is being perform ed . He or she shall erect and
properly maintain at all tim es , as required by the condition s and prog ress of the Work , all
necessary safeguards for the protection of worke rs and th e p•1blic and shall po st danger
signs warning against the hazards crea ted by such itat,mes of construction as protruding
nails , hoi sts , well holes, elevator hatchways , scaffolding, window openings, stairways
and falling materials ; and he or she sha ll designate a responsi ble member of his or her
organization on the Project , whose duty sha ll be the prevention of accidents . Th e nam e
and posi tion of any pe rso n so desig nated sha ll be re ported to th e Ci ty by Contractor
wit hin fifteen (15) days of issuance of th e Notice to Procee d .
With respect to th e Work , Contra cto r shall provide all necessary bracing , shori ng and
tying of all st ructures , decks and fra,ning to preve nt any structu ra l failure of any materia l
which co uld resu lt in damag e to oroperty or th e injury or death of persons ; take all
precautions to insure that no • c;f an y structu re of any description is load ed beyon d it s
car rying capacity with anythi o:g f;1at will e ndanger its safety at any ti me during the
execu ti on of ttib Con tract ; and provide for the adequacy an d sa fety of all scaffolding and
hoisting equipn 1e nt. Coro:, ctor shall not pe rm it open fires wi thin th e building enclosure .
Contractor shall const ruct ar ,d m,iintain dll necessary temporary drainage an d do all
pumping necessary to keep exc~ 1ation s and fl oori,, ro !ts a nd trenches free of water .
Contractor shall be so lely re sponsib le for a ll construction means, methods, techniques ,
se qu e nces a nd procedures , and for coordi nating all portions of th e Work , exce pt as
otherwise noted .
Con tra ctor shall take due precaution s wh e n obstr ucting sid ewa lk s, streets or oth er pub lic
ways in any manner, and sha ll provide , e rect and maintai n barricades , tempo rary
wa lkways , roadways , tren ch covers , co lored lights or danger signa ls and any other
devices necessary or req uired to assure the sa fe passage of pedestrians and
au tomobiles .
City of Englowood, Colorado
C. EMERGENCIES
In an emergency affecting the safety of life or of the Work or of adjoining property ,
Contractor without special instruction or authorization from the Principal Represe ntative ,
is hereby permitted to act, at his or her discretion , to preven t suc h threatened loss or
injury; and he or she shall so ac t, without appea l, if so authorized or instructed . Provided
Contractor has no responsibilities for the emergency , if Contractor incurs additional cost
not oth erwise recoverable from insurance or others on account of any such emerge ncy
Work, the Fixed Limit of Construction Cost s~all be equitably adju sted in accordance
with Arti cle 35 , Cha ng es In The Work .
ARTI CLE 11. DRAWINGS AND SPECIFI CATIONS ON THE WORK
When applicable , as determined in the sole discretion of the City, Contractor shall keep on
the Premises one copy of the Contract Documents in good order, including curre nt copies of
all Drawings and Specifications for the Work , and any approved Shop Drawings, Product
Data or Sa mp les, and as-b uilt drawings. All such documents shall be available to
rep resentatives of the City . In addition , Contra ctor shall keep on the Premises one copy of all
approved addenda , Change Orders and re quests for information issued for the Work .
Contractor sha ll develop procedures to ins ure the cu rrency and accuracy oi as-bui lt drawings
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and shall mainta in on a current basis a log of requests for information and responses thereto , •
a Shop Drawing and Product Data submittal log , and a Sample submittal log to record the
status of all necessary and required submittals .
ARTICLE 12. REQUESTS FOR I NFO RM ATIO AND SCHE DULES
A. REQUESTS FOR I NFO RM AT ION
The City shall furnish additional instru ctions with reasonab le promptness , by mea ns of
d rawings or otherwise , necessary for the proper execu tion of the Work . All such
drawings and instructions shall be co nsistent with the Contract Documents and
reasonab ly inferable there from . The City shall determine what additional instructions or
drawings are necessary for th e proper execution of the Work .
The Work sha ll be executed in co nformity with such instructions and Contractor sha ll do
no Work without proper Drawings , Specifications or instru ction s. If Contractor believes
additional instructions , Spe cifica tions or Drawings are needed for th e performance of any
portion of the Work, Contractor shall give Notice of such ne ed in writing through a
request for information furnished to the City sufficiently in advance of the need for such
additional instru ctio ns , Spec1f'cations or Drawings to avoid delay and to allow th e Ci ty a
reasonab le tim e to respond . Contractor shall maintain a log of th e requests for
in formation and the response s provi ded .
Clly of Englewood, Colorado
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1. SUBMITTAL SCHEDULES
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Within thirty (30) days of th e Effective Date , Cor.tractor shall prepare a sc hedule
whic h may be preliminary to the ex tent required , fix ing th e dates for the
su bmis si on and initial review of required Shop Drawings , Product Data and
Sa mpl es for the beginning of manufacture and ins talla ti on of materials , and for th e
completion of th e various parts of the Work . It shall be prepared so as to cause no
delay in the Work or in th e Work of any other contractor. The schedul e shall be
su bject to change from time to time in accordance with the progress of the Work ,
and it shall be subjec t to the review and approval by the Ci ty . It shall fix the. dates
at which the various Shop Draw ings Produ ct Data and Samples will be required
from Contractor . The City , aft er review an d agreement as to th e time prov id ed for
in itial review , sha ll review and co mm en t on the Shop Drawings , Product Data and
Samples in accordance wi th that schedule . The sc hedul e shall be finalized ,
prepared and submitted with resp ec t to each of the elements of the Work in time
to avoid delay , considering rea so nable periods for revi ew , manufacture or
installation .
At the time the schedule is prepared , Contractor , th o;i Archite cUEng in ee r and
Principal Rep , asentative shall jointly identify th e Shop Dra wing , Product Dat a and
Sa mples , if any , which the Principa l Represe ntativ e sha ll receive simultaneously
with the Arch itecUEngineer for the purpos es of Owner coordination with existing
facility standards and systems . Contractor shall furnish a copy for the Principal
Representat ive when so requested. Transmittal of Shop Drawings and Produ ct
Data copies to the Principal Representative shall be solely for the convenience of
the Principal Re prese ntative and shall neith er create nor imply responsibility or
duty of revi ew by th e Principa l Repr esen tative .
Con tra ctor may also , or at th e direction of the Principal Representative at an y
time , shall prepare and ma intain a sc hedule, which may also be preliminary and
subject to cha nge to th e extent required , fixing th e dates for th e initia l respo nses to
requests for information or for detail drawings which will be required from the
ArchitecUEngineer to allow the beginning of manufacture, insta llati o,: Jf materials
and for th e co mpletion of th e various parts of the Work . The schedule sl1a ll be
subject to rev iew and approval by the City . Th e ArchitecUEngineer sha ll , after
revie w and ag reement , furnish responses and detail Drawings in accorda nce with
that sc hedu le . Any such schedule shall be prepared and approved in tim e to avoid
de lay , co nside ring reas onable period s for review , manufac tu re or insta ll ation , but
so long as the request for informatio n schedu le is being main tained , it sha ll not be
deemed to transfer responsibility to Contractor for errors or omissions in th e
Con tra ct Do cument s where circums tances make timely review and performan ce
impossible .
The City shall not unreasonably withhold approval of Co ntrac tor 's schedu les and
shall inform r,o ntractor and th e Principal Repre sentat ive of the basis of any refusal
to agree to Con tra ctor 's schedu les . The Pr incipa l Represe ntati ve shall atterrr~t to
reso lv e any disagreements .
:,ty of Englewood Colorado
2. SCHEDULE OF VALUES
Within twenty-one (21) calendar days after the date of the Notice to Proceed ,
Contractor shall submit to the Principal Representative , iur approval , and to the
City when specifically requested , a complete itemized Schedule of Values of the
various parts of the Work , as estimated by Contractor, aggregating the total
Proj(\cl price. The Schedule of Values, attached to the Contract as Schedule 0,
shall 'be in such detail as the Principal Representative shall require , prepared on
forms acceptable to the Principal Representative . It shall, at a minimum, identify
on a separate line each division of the Specifications including the general
conditions costs to be charged to the Project . Contractor shall revise and resubmit
the Schedule of Values for approval wher-, in the opinion of the Principal
Representative, such resubmillal is required due to changes or modifications to
the Contract Documents .
The total cost of each line Item so separately identified shall , ~••hen requested by
the Principal Representative, be broken down into reasonable estimates of the
value of:
a. Material , which shall include the cost of material actually built into the Project
plus any local sales or use tax paid thereon; and ,
b. Labor and other costs .
The cost of subcontracts shall be incorporated in Contractor'-i. Schedule of Values ,
and when requested by the Principal Representa ti ve, shall be separately shown
as line items .
The Principal Representative shall review the proposed schedules and approve or
advise Contractor of any required revisions within ten (10) days of its receipt. In
the event no action is taken on the submittal within ten days , Contract,,r may
utilize the Schedule of Values as its submittal for paym 1:.:1t until it is approved or
until revisions are requested .
When the City deems it appropriate to facilitate certification of the amounts due to
Contractor , further breakdown of subcontracts , including breakdown by labor and
materials , may be directed .
This Schedule of Values , when approved by the City , shall be used in preparing
Contractor's applications for payment.
3. CONSTRUCTION SCHEDULES
Within twenty-one (21) calendar days after th e date of the City 's acceptance of the
Pre-Construction Report , shall submit to the Principal Representative , and to the
City when specifically requested , on a,form acceptable to them , an overall
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timetable of the construction schedule for the Project. Unles s the Specifications •
allow scheduling with bar charts or othe; less sophisticated scheduling tools .
Contractor's schedule shall be a critical -path method (CPM) construction
Cltyol Eng/owood. Ccloredo
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sc hedul e . The CPM schedule shall start with th e date of th e Notice to Proceed and
include submittals activities . the vario us const ru ction activi ties , ch ang e ord er Work
(when applicable), close-out, testing , demonstration of 04~ip rn en t operation when
ca ll ed for in th e Specifications , and acceptan ce. The CP M sha ll at a minimu m
correla te to the schedul e of val ues li ne items and shall be cost loaded if requested
by the Pri nci pal Represe ntative . The completion time shat! bl ' the tim e specified in
ih<i Agreement an d all Project scheduling shall allocate flo at u'.ilizing the full period
avai labl e for cons truction without indication of ea rly co mpletior., unless such
ea rli er co mpl etion is app roved in writing by the Prin cipa l Represe ntative and the
City .
The time shown between the starting and comp leti on dates of th e variou s
elements with in the construction schedule sha ll rep re sent one hundred per ce nt
(100%) completion of each elem e nt.
All other elements of the CPM sc hed ul e shall be af required by the Specifications .
In addition , Contractor shall s , 1r m it monthly updates of th e construction schedule .
These updates sh311 reflect Contractor's "Work in pl ace " progress .
When requ est ed by the Principal Representative or the City , Contractor shall
rev ise the construction schedule to reflect changes in th e Schedule of Valu es .
Whe n th e te:stin6 of maierials is required by th e Specifications , Contractor shall
also pre pare and submit to the Principal Representa tive a schedul e for testing in
accordance with Article ·14 , Samp les and Tes ting .
ARTI C LE 13. SHO P DRAW I NGS , PROD UCT DATA AND SA M PU :S
A. SU IJMl'ITAL PRO CESS
Contractor shall check and f eld -ve rify all di me nsi on s. Cont ractor shall check, ap prove
and submit to th e Architecl/E ng inee r an d th e Ci ty in accordance with th e sch ,:,dule
described in Article 12 , Requests fo r In fo rmation and Schedules , all Shop Drawings ,
Product Data and Samp les requi red by th e specifications or required by Contractor for
the Work of th e various trades. A ll D rawings and Produ ct Data sha ll con tain identifying
nomenclature and each Submittal shall be accompanied by a lette r of transmitta l
id e ntifyin g in de tail all en clos ure s. T he number of co pie s of Shop Drawing s and Produ ct
Data to l:e submitt ed shall be a s sp ecified in th e Sp ecifications and if no number is
specified ti.an three copies shal l be submitted .
The Architecl/Enginee r and the City shall re view and co mment on th e Shop Draw ings and
Product Data within th e tim e provided in th e agreed upon sc hedu le for conformance
w ith information given and th e desig n co ncept ex pressed in, or reasonably in fe rred
from , the Contract Docum ents . The nature of a ll corrections to be mad e to the Shop
Drawings and Product Dat a, if any , shall be clea rly no ted , and the sub mitta ls sha ll be
re turn ed to Con tra ctor for such corre ction s. If a change in the scope of th e Work is
in te nded by revi sio ns requested to any Shop Drawing s and Product Da ta , Con tra ctor
sh a ll prepare a chang e proposal in a cc ordan ce wi th Art ic le 35, Chang es In The Work .
City of Er1glowood. Colorado
On resubmitted Shop Drawings , Produ ct Data or Sampl es , Co ntra ctor shall dire~t •
specific atten tion in wri ting on the transm ittal co ver to revisio ns other than those
correc tio ns reques ted by th e Archite cUEngin ee r or th e City on any previously checked
su bm ittal Th e ArchitecUEngineer shall and th e Ci ty promptly review and comm ent on ,
an d ret urn , th e resubmi tt ed ite ms.
Con tra ctor shall thereafter furni sh such other copies in the form approved by th e Ci ty as
;, . ·y be ne eded for the pro secu ti on of th e Work .
.!1_ FA llRI CATION A fl OIW F.RING
Fabrica tion shall be sta,·.c:d by Cont rac tor only after receiving ap proved Sho p Drawings
fr om the ArchitecUEngineer and approval of suc h Shop Drawings by the City . Materia ls
'lall be ordered in acc ordan ce with ap prov ed Produ ct Data . Work which is improperly
falJricated , whe thf:r throu gn incorrect Sh op Drawings , faulty workmanship or materi als ,
will not be accep'ca ble
C. DEVIATIO NS FROM DR AWINGS OR Sl'EC I FICATIONS
u.
The review and comme nt s of the Archite cUEngineer or th e City of Shop Drawi ngs ,
P,oduct Data or Samples shall not relieve Co ntra ctor fr om res ponsi bility for deviat ion s
from the Drawing s or Spec ifi ca tions , unless he or she has in writing called the attention
of th e ArchitecUEngineer and th e City to su ch dev iation s at the time of subm issi on , nor
shall it relieve Contractor from responsibi lity for errors of any sort in Shop Drawings or
Product Data . Rev iew and comments on Shop Drawing s or Pro duct Data containing
identified dev iations from th e Contract Documents shall not be the basis for a Chang e
Ord er or a claim based on a change in the scope of th e Work unless Notice is gi\·en to
the Principal Representative in acco rd ance wit h Arti cles 35 and 36 .
CON T RA CTOR IU:l'R ESE TAT IONS
By preparing , approving , and/or submitting Sho p Dra wing s, Product Data and Samples ,
Con tractor represents that Con tra ctor has determin ed and verifi ed all materials , field
measurement s, and fie ld cons truction crit eria related th ereto , and has checked 1'nd
coordinated th e information cont ain ed with in each su bm ittal with the req uirem ent s of th e
Work, the Proje ct and th e Co ntr ac t Docum ent s and prior reviews and approva ls.
ART IC LE 14. SAM l'LES ANll T ES T! '(;
A. SAMPLES
Con tra r.tor sha ll furn ish for appro val , with such promptn ess as to ca use no de lay in his or
her Work or in that of any other Co ntra ctor , all Samples as directed by the Ci ty . The City
shall check and approve such Samples , with reasona bl e promptness , but on ly for
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con formance with the design in tent of th e Contract Doc um ent s and th e Proje ct , and fo r •
compl ian ce wi th any su bm iss ion requ ireme nts giv en in th e Con tract Documents .
C11y or Englewood, Cokwa<.'o
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Contractor sh all prov ide such equipm ent and fa cilities as the City may requ ire for
conducting field tests and for collecting and forwarding samples to be tested . Samples
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themselves shall not be incorpora ted into the Work after app roval without the permission
of the City .
All mate rials or equipment proposed to be used may be tested at any time during their
preparation or use . Contractor shall furnish the required samples without charge and
shall give suffic ient Notice of the placing of orders to permit the testing thereof. Products
may be sampled either prior to shipment or after being received at the Premises of the
Work .
Tests shall be made by an accrsd !!ed testing labo ratory. Except as otherwise provided in
the Specifications, sampling and testing of all materials, ;i:c,d the laboratory methods
and tespng equipment , shah be in accordance with th1:1 la test standards and tentative
methods of the American Society of Testing Mate ri als (ASTM). The cost of testing
which is in addition to the requirements of the Specifications shall be paid by
Contractor if so directed by the City , and the Fixed Limit of Construction Cost shall be
adjusted accordingly by Change Order; provided however , that whenever testing
shows portions of the Work to be deficient, all costs of testing including that required to
verify the adequacy of repair or replacement Work shall be the responsibility of
Cc,;,tractor .
TESTING -CONCRETE AND SOILS
Unless otherwise specified or provided elsewhere in the Contract Documents , if
applicable in the sole discretion of the Principal Representative , the Princ ipal
Representative will Contract for and pay for the testing of concrete and for soils
compaction testing through an independent laboratory or laboratories selected and
approved by the Principal Representative . Contractor shall assume the respons ibility
of arranging , scheduling and coordinating the concrete sample collection efforts and
soils compaction efforts. Testing shall be performed in accordance with the
requirements of the Specifications , and if no requ irements are spec ified , Contractor
shall request instructions and testing shall be as directed by the City , or the soils
engineer, as applicable , and in accordance with standard industry pract ices .
The Principal Representative and the Archit ect/Engineer shall be given reasonable
advance notice of each concrete pour and reserve the right to either Increase or
decrease the number of cylinders or the frequency of te stt;.
Soil compaction testing shall be at random locations sele cted by the soils engineer . In
general , soils compaction testing shall be as directed by th e soils engineer and shall
include all substrate prior to backfill or con struction .
Clly oJ Eng/owood, Colorado
D. TEST! G -OTHER
Additional testing required by the Speci fications will be accomplished and paid for by the
Pr inc ipal Represe ntative in a manner si milar to that for co ncrete and soils unless noted
otherwise in the Specifications . In any case , Contractor will be res ponsible for arranging ,
scheduling and coordinating additional tests . Wh e re th e additional testing will be
contr.3cted a nd paid for by th e Principal Representative Contractor shall give the
Princ,pal f<epresen\Jtive not less than on e month advance written Notice of the date the
!1~st such test w ill be required .
ART!C LE 15. SU BCONTRA CTS
~---~;JT RACTOR PROPOSALS
ll.
if Com r,Jctor utilizes any r,ubcontractor on thi s Project, Contractor shall reque st and
· .ive proposals from th e Subcontractors and subcontra cts will be awarded after th e
proposals are tabulated in a pre -approved format which compares to each Fixed Limit of
Construction Cost budgeted line item , as indicated in the finalized Schedule J, and,
reviewed by , Contractor, and Principal Representative .
Should Contractor submit a proposal for subcontract work , the proposal conditions used
shall be the same as for all subcontractor proposals . These Contractor proposalr for
subcontract work shall be submitted to the Principal Representative twenty-four (24) hours
prior to receipt of other subcontractor proposals and be opened with the other proposa ls .
SUBCONTRA CTOR PREOUALIFICATIO
At the commencement of the Construction Term . Contractor shall submit to the Principal
Repre,s entative a complete list of all proposed pre-qualified Subcontractors which shall be
on a schedule prepared by Contractor for such submittal. Contractor shall not employ any
subcontractor that the Principal Representative objects to in writing as bei ng
un acceptable .
Contractor sh all use only Sub con tractors who have been pre-qualified by Co ntractor and
are acceptable to th e Pr incipal Re prese ntative , wh ich acceptance shall not be
unreasonably withheld . Co ntra ctor shall , within forty five (45) days after th e date of the
Notice to Procee d , submit to th e Principal Repre senta tiv e and the City a pre limin ary list
of Subcontractors, includ ing Contra ctor's ArchitecU Engin ee r. It shall e as complete as
possi ble at the time , showing all known Subcontra ctors planned for the Work. Th e li st
sha ll be supplemented as oth er Subcontractors are d ete rmin ed by Contractor and any
list, supplemental or otherwise , sh all be submitted to the Principal Rep resentative an d
the City no le ss than ten (10) days before the Subcontra tor commences Work .
If the Principa l Rep rese ntative re fu ses to accept a subcon tra cto r recommended by
Contractor, Contractor sh all reco mrr e nd an acceptable substitu te .
Contra ctor shall not emp loy any .,ubcontractor that the Ci ty , w ithin seven (7) days
after the date of receipt of Cont ractor's list of Subcon tra ctors or any su ppleme ntal list ,
City of Englewood, Colorado
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objects to in writing as being unacceptable to either the Principal Representative or the
City . If a Subcontractor is deem ed una cceptable , Contractor shall propose a substitute
Subcontractor ..
SUBCONTRACTOR FORMS
All subcontracts will be between Contractor and the Subcontractors . The form of
subcontracts shall be furnished to the Principal Representative for ,·eview and consent as
to form, which consent shall not be unreasonably withheld .
CONTRACTOR RESPONSIBLE FOR SUBCONTRACTORS
Contractor shall be responsible to the Pri ncipal Representative for the acts and omissions
of its agents and employees, suppliers , Subcontractors performing work under a Contract
with Contractor, and such Subcontractors' lower tier Subcontractors, agents or
employees .
SUBSTITUTION OF SUBCONTRACTORS
Contractor shall make no substitution for any subcontractor, person or entity previously
selected without the prio r written approval of the Principal Representative , which approval
shall not be unreasonably wnhheld .
PRINCIPAL REPRESENTATIVE/SUBCONTRACTOR RELATIONSHIP
Upon notice by the City , Contractor agrees to meet and confer with the City and other
invited , interested persons at the City offices or at the Premises , the choice of such
location to be made by the City , or at some olhdr lor,ation mutually agreeable to the City
and Contractor , concerning its pre-q•11~!ific::tio ,1, and subcontracting procedures .
Contractor agrees to meet wnhin three (3 ) business days of an election by the City and to
comply with reasonable requests for information to be provid e'!! at such meeting . The City
agrees that this administrative procedure will be exhausted pno r to the City's exercising
any contractual or other remedy relating to the pre -q ualifi r..ation--or subcontracting
procedures specified herein .
Nothing contained in the Contract Documents , including this Agreement, shall be
deemed to create any contractual relationship between any subcontractor of any tier and
the Principal Representative . Further, nothing in the Contract Docume nts, including this
Agreement and the pre-qualification and subcontracting procedures specified herein, is
intended to create or shall be deemed to create third party beneficiary or other rights
inuring to the beneffl of any prospective subcontractor, subcontractor, or any other third
p,,rson .
City of Enpiewood, Colorado
ART I CL E 16 . RELATIONS OF CO TR ACTOR AN D . BCONTRA CTOR
Contractor agrees to bind each Subcon tra ctor to th e terms of th ese General Condi tions and
to th e requirements of the Drawings and Specifi ca ti ons , and any Addenda th ere to, and also
all th e othe r Contract Documen ts and Proce dural Docum ent s, as app li cable to th e Work of
such Subcontractor. Contra ctor fu rth er agrees l o bi nd each Subcontra cto r to those terms of
th e General Conditions which ex press ly requi re that Subcontractors also be bou nd , including
without limi tatio n , requirements that Sub co ntra ctor s waive all rights of subrogation , provid e
adequate general com merc ial liability and property insurance , automobile insurance and
worke rs ' compensatio n insu rance as provided in Article 25, In suran ce. Contractor shall be
fully responsible to th e Principa l Representative For the acts and omissions or Subco ntra ctors
and of persons either directly or indirectly employed by !~em . All ins tru ctions or orders in
res pec t to Work to be done by Subcontractnr~ shall be given to Contractor. Nothing
contained in the Contra ct Docum en ts shall be deemed to crea te any contractual re,ati onship
whatsoever betwee n any Subcontractor and the Si ty acting by and through its Pri nc ipal
Representative .
ARTI CLE 17 . MUT AL RES PONSIBILITY OF CONTRA CTORS
Should Conlra ctor cause damage to any separate con tractor on the Work , Contractor agrees
to sett le with such contractor by agreement , if he or she wi ll so settle on a mutually
acceptable agreement. If sucI1 separate contractor sues the Principal Repres~n tative on
accoun t of any damage alleged to have be e n so sus tained , the Pr inc ipal Representat ive shall
notify Co ntrac to r, who shall hold harmless , indemnify , and defend the Princi pal
Repre se ntative at such proceedings if requested to do so by Principal Represen tative. It any
judgment aga inst the Principal Re presentative arise s there from , Con tra ctor shall pa y or
satisfy it and pay all costs and reasonable atto rney fees incurred by the Principal
Representative , in accordance wi th this Arti cle 17 and th e Co ntract, only if Con tra ctor wa s
given due notice and an opportunity to settle .
ARTI CLE 18 . SE PARATE CONTRA CTS
Th e Principal Represe ntative reserves th e right to enter in to oth er co ntracts in connecti on
with the Proj ec t or the Contra ct. Contractor shall afford other co ntractors reasonable
oppo rtun ity for th e introduction and storage of their ma teri als and th e execution of th ei r Werk ,
and sha ll properly connect and coordina te his or her W ork with theirs . IF any part of
Contra ctor's Work depends, for proper execution or results , upon th e W ork or a ny other
con tractor, Contractor sha ll inspect and promptly report to th e City any defe cts in such Work
th at render it unsuitable fo r such proper executi on and resu lts . Fa ilure or Con tra ctor to so
inspect an d report shall const itute an acceptan ce of the oth er contracto r's Work as fit and
prop '" for the rece ption or Work , except as to defects wh ich may develop in th e oth er
Co nt rac tor 's W ork after th e exec ution of Contrau~r·s Work .
To insure th e proper execution of subsequent Work , Co ntractor shall measure Work alrea dy
in place and shall imm ediate ly report to the State any d iscrepancy between th e execut ed
Work and th e Drawings .
City of Englowood, Colow!lo
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ART I U: 19. usr,: OF l'R EM ISE,
Contractor shall con fine apparatus , th e storag e of mate ria ls and th e opera tions of workmen lo
lin'its indicated by law, ordinances , pe rmi ts and any limits lines shown on th e Drawings .
Cm.tractor shall not unreasonably encumber th e premises with materials . Conti actor shall
enfo •ce all of the City's ins tructions and prohibiti<Jns regarding , withou t limita tion , such
ma ll 3rs as signs , advertisemen ts, fires and smo~ing .
ART ICLE 20 . CU TTING, FITTING OR l'AT CHI G
Contractor shall do a ll cutting , fitting or patching of Work that may be required to make its
severa l parts co me togeth er prope rly and fit it to recei ve or be received by Work of o th er
Contractors shown upo n, or reasonably inferred from , th e Drawi ng s and Specificatic,ns for th e
complete structure , and sha ll provide for such finish es to patched or fitted Work as the City
may direct. Contractor sha ll not endange r any Wo rk by c utting , excavating o r oth erwise
altering th e Work a nd shall not cu t or alter the Wo rk of a ny oth er Co ntra cto r save wi th th e
consent of th e City .
Alffl CL ,E 2 1. TILITIES
A.
B.
TEMl'Ol!ARY UT ILITI ES
Unless otherwise specifically sta ted in th e Specifications or on the Drawings , th e
Principa l Representa tive shall be res pon sible for the placement of all utiliti es as shown
on the Drawings or indicated elsewhere in th e Specifi catio ns, sub ject lo Co ntractor's
co mplian ce with all statutory or regulatory require me nts . When actual conditions deviate
from those shown in th e Draw ing s and Specifications , Con tractor shall com ply with th e
requireme nts of Arti cle 37 , Differing Premises Cond itionsThe Superin ten dent sha ll have
ful l au tho rit y over all trades and Su bcontracto rs at any tier to prevent waste . Th e cut-off
date on permanent meters sha ll be either th e agreed date of th e Noti ce of Substant ia l
Com pletion of th e Pr oject , wl1i chever shall be th e ea rl ie r date .
l'IWT EC'T IO O F EX IST INC UT ILI TIES
Wh e re existi ng utilities , such as wa ter mains , sa nitary sewers , storm sewe rs and
electrical co nd uits , are shown on the Drawings , Contra clor shall be responsible fo r th e
protection th e re of, without rega rd l o whel her any such utilities are to be re loca ted or
remo ved as a pa rt of the Work. If any utilities are to be moved , the movi ng must be
conducted in such manner as not to cause un due rnte rrup l ;..,n or delay in th e opera tion of
th e same .
c,1y of Englowood. Colorado
C. CRO SS ING OF UTILITIES
When new construction crosses highways , rai lroads , stree ts , m util ities un der the
jurisdiction of State , City or ot he r pub lic agen cy, publi c utility ·Jr private e ntity , Contractor
shall secure prope r written permission before exec uting such ne w construction .
Contra ctor will be required to furnish a proper release before fin a l acce ptance of th e
Work .
ARTICL E 22 . U ~tllTAHLE C ONDITIONS
Contractor shall nc,, W u;k ,i t any time . or permit any Work to be done, under any conditio ns
contrary to those recommended by manufacture rs or industry standards which are otherwi se
proper, unsuited for proper execution, safety and perfonmance . Any loss , damage, or
increased cost caused by ill -timed Work sh all be borne by Contractor unles s the timing of
such Work shall have been directed by the Principal Representative , and Contractor provided
Notice of any additiona l cost.
ARTICLE 23. T EM!'ORA RY FA C ILITIES
A. OFFI CE FACILITIES
Contractor shall provide and maintain without additional expense for the duratio n of the
Project temporary office facilities , as required and as specified , for his or her own use
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C.
T EMPORARY HEAT -Intentionally Deleted
W EA THER PROTECTION
Contractor shall, at all times , provid e protecti on against weather, so as to maintain all
Work , mate rials , apparatus and fixtures free from in j ury or damages .
D. DU ST PARTITION S
If the Work involves Wo rk in an occupied existing building , Contractor shall e re ct and
maintain during the ~:--n ress of the Work , suitable dust-p roof temporary partit ions, or
more pe rmanen t partitions a, specified , to protec t such building and th e occ upants
th ereof.
E. flt1:NCH MARKS
Contractor shall maintain any Pre mises be nch marks provided by the Principal
Representative and shall establish any additional benchmarks specified by the City as
nece ssary for Contractor to layout th e Work and ascertain all grades and lev els as
needed . •
City of Englewood, Colorado
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Contracl or shall e rec l and permit one 4 ' x 8' sig n on ly al th e Premises to identify the
Project as spe cifi ed or directed by the City which shall be maintained in good condition
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du rin g the life of th e Project.
SAN ITA llY l'ROVISION
Contractor shall provid e a nd maintain suitab le , clea n , temporary sani tary toi let fac ilities
for any a ;u all wor~men engaged on th e Work, for the entire construction period, in strict
com plia nce with the requirem e nt of all applicable codes , reg ulations, laws and
ordinances , and no other facilities , new or existing , may be used by a,1y person on the
Project. W hen th e Project is complete Contractor shall promptly remove them from the
Premises, disinfect, and clean or treat the areas as required . If any new co nstruction
surfa ces in th e Project other than the toil ~1 faciliti es provided for herein are permanently
sc;iled at any time , the entire areas so sv ,d shall be complete ly removed from the
Project and rebuilt.
ARTI CLE 24. CLEANING UP
Co ntract or shal l keep the building and premises free from all surplus material, waste m.i!eria l.
dirt and rubbish ca used by employees or Work. and at the completion of the Work sh all
remove all such surplus material, waste material , dirt , and rubbis h , as well as all too ls,
equipment and scaffolding , and shall wash and clean all window g lass and plumbing fixtures ,
perform cleanup and cleaning required by th e Specifications and le ave all of the Work clean
unle ss more exact requirements are spec ified .
ARTI CLE 25 . URAN CE
A. GENERAL LI ABILITY and COMMERC IAL AUTOMOBILE 111u.l
UMBRELLA/EXCF.SS GENERAL LIABILITY
Th e Contractor sha ll procure and main tain compreh ensi ve commercial gen era l lia bility
in suran ce and commercial automobile liat::ility and property damage insuran ce and an
umbrella/excess ge ne ra l lia bility policy as herein after specified , at his or her own
ex pense, during th e life of th is Con trac t. Evidence of coverage sha ll be provided within
ten (1 0) days of th e Effective Date, and annua lly th ereafter using a Ce rt ifi cate of
In suran ce or e vid ence o f se lf-i nsurance . This insura nce shall inc lude a provision
preventing cancellation without th irty (3 0) days ' (exce pt for non -payment ten (10) days)
prior Notice by ce rtified mail. The Con tracto r shall obtain insurance unless oth erwise
agreed in writing by th e Prin cipal Representative . A completed Certificate of In surance
or evidence of self-insurance shall be filed with the City and the Principal rteprese ntative
will.in te n (1 0) days after th e date of the Notice of Award , said Certifi ca te to specifically
state th e inclusion of th e coverages and provisio ns se t forth herein .
This insurance shall be sufficie nt to protect the Contractor from payment of any cla ims
fo r bodily injury, including death , and any claims for destru ctio n of or damag e to
property , aris ing out of or in conn ection with , any operations under this Co ntra ct , whether
City of Englewood. Colorado
such ope rations be by the Contractor or by any Subcontractor und er him or anyone
directly or indirectly employed by the Con tra ctor or by a Subcontractor . All such
insurance shall be written with limi ts and cove rages as specified below and shall be
writte n on a Com prehensive Form of Policy . In th e event any of the hazards or
expo su res , norm ally li sted in standard po licies as "Exc lu sio ns", are involved or required
under th is Contr11 ~ , then such hazards or exposures shall be co vered and protection
afforderl und ur 1fi 1; µnlicy and such exclusions (X), (c ) and (u), as excerpted from
stand ar u poli cies, ,,r all be remove d from the po licy as list ed below :
"(X) In ju ry Iv or destruction of any property arising out of bla sting or ex plo sio n,
other tha n l hn ex pl osi on of air or steam ves sels, piping und er pre ss ure , prime
move rs , m1-c-•1Inery of power transm itti ng eq uipment"
"(c) Tl • coll ai; ;e of or structural injury to any building or structure due to : (1)
grading of lar ,d, excavating , burrowing , filling , ba ckfi lling , tunneling , pile driv ing,
coffe rdam Wo rk or caisson Work ; or (2) mov ing , shoring , underpinning , raising or
den1()!i•i1m of any build ing or structure , or removal or rebuilding of any structural
supp ort th ere of ;"
"(u) ( 1) injury to or destruction of wires , conduits, pipes , mains , sewers or other
similar property , or any t1 pparatus in connection therewith , below the surface of
the ground , if such injury or de stru ction is caused by and occurs during the use of
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mechanical eq uipment for the purpose of grading of land , paving , excavating or •
drilling ; or , (2 ) injury to or destru cti on of property at any time resulting there from ."
S uch insurunce shall be writt,•11 with limits a nd coverages as follow s, and the City shall be
na med as nn additional in s ured on the Co mm ercia l General Liability Policy:
1. Commercial General Liability (CGL), (i ncluding bodily injury , person al injury and
property damage) with the following coverages depending upon forma t:
a. Annu al A[igreg ate limi t policy-n ot less than $2 ,000 ,000
Minimum limits: $1,000 ,000 each occurren ce
$2 ,000 ,000 general aggrega te with dedicated limits per
Premises
$2,000 ,000 products and comp leted operations aggrega te
b. The follow ing co verages sha ll be includ e in the Com me rcial General Liability
Policy :
1. Premis es -Operations
2 . Explosion/Collapse Ha zard
3. Undergrou nd Hazard
4. Products/Completed Operations Hazard
C1,y of Englewood, Colorado
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5. Broad Form Contractual
6 . Broad Form Property Damag e
7 . Pe rsonal Injury
8. Compreh e nsive Form
2. Commorciaf Automobile Liability and including own ed, hired a nd non -ow ned
autos .
Mi ni mum limit: $1,000 ,000 combined single limit each accide nt
3. Umbrolla/Excess General Liability : Contractor shall main tai n umbrella/excess
li abi lity ins urance on the underlying insurance described in Sections A and B of this
Article 25, which is at least as broad as each and every area of the underly ing
policies . The amounts of insurance required in this Article 25 , Sections A and B may
be satisfied by the Contractor purchasing coverage for the limits specified or by any
combination of underlying and umbrella/Exce ss General Liability limits , so long as
the total amount of insurance is not less than the limits sp ecified in each section
previously me ntioned .
Minimum limit: $5 ,000 ,000 combined single limit and aggregat~ li mit
Coverages :
1. Concurrency of effective dates with primary
2. Blanket contrac tual liab ili ty
WORKERS' CO MP ENSAT ION IN SU RAN O :
Contra ctor shall pro cure and maintain Workers' Compens ation Insurance at his or her
own expense during the term of this Contract, including occupational disease prov isions
fer all em ployee s. This insu rance shall con tain the sam e thirty (30) days' Noti ce of
cance llation as required in Article 25 , Insurance , for th e Comprehe nsive General Liability
Insurance. Evidence of such in suran ce ~MIi be by the iss uance of Certificate of
Insurance , and such Certificate shall be filed with the Ci ty . The Certifi cate shall be filed
wit hin ten (10) days after th e date of the Notice of Award .
The Contractor shall al so require e ach Sub co ntractor to furn is h Worke rs' Compensation
In surance, includ ing occupational disease prov isi ons for all of th e latter's emp loyees .
lnt cntion 11 1ly deleted.
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l nsurancl:! policies required under this Contract shall be subject to the fo llo wing
stipul at ions an,◄ additional re qu ireme nts :
Cily of Englewood, Colorado
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Contractors General Liability policy shall be primary and non cont ri butory to a ny 8
general liability insurance carried by the City .
Any and all deductibles or self-in su red re tentions contained in any In surance
policy shall be assumed by and at the sole ri sk of th e Co ntractor ;
If any of th e said poli cies sha ll fail at any time to meet the requirements of the
Con tra ct Documents as to form or sub stanc e , or if a co mpany issu ing any such
policy shall be or at any time cease to be approved by the City , o r cease to be in
compliance with any stricter requirements oi the Contract Docume nts , Contractor
shall promptly obtain a new policy, submit th e same to City for approval if
requested , and submit a Certificate of Insurance as hereir before provided . Upon
failure of Contractor to furnish, delive r and maintai n such in surance as provided
herein , this Contract , in the sole discretion of the City , rl'ay be immediately
declared suspended , discontinued , or terminated . Failure of the Contractor in
obtaining and/or maintaining any required insuran ce shall not re lieve the
Contractor from any liability under th e Contract , nor shall the insurance
requirements be construed to conflict with th e obligations of the Contractor
co ncerning indemnification ;
All requisite insurance shall be obtained from financially respon sible insurance
companies, authorized to do business in the City and acce tab le to th e City ;
Receipt, review or acceptance by the City of any insurance policies or certificates
of insurance required by this Co ntract shall not be construed as a waiver or re li eve
the Contractor from its obligation to meet the insurance requirements co ntained in •
these General Conditions
The Contractor shall wai"e all rights of subrogation as regards to the City, its
officials , its officers , its age nts and its employees , all while acting within the scope
and course of their employment. Contract or shall be responsib le for obtaining
insurance th at meets this requirement if insurer shall not voids such insurance
policy by reason of the Con tra ctc,r waiving said rights . The Contractor shall
require all Subcontractors at any ti er to similar,y waive all such rights of
subrogation and shall expressly :nclude such a waiver in ~11 subcontracts .
In lieu of the insurance requirements hereunder, Contractor may self insure with
written approval from Principal Representative . Contractor will not ify th e City in
writing 30 days prior to cancellation or of Contractor's ability to self insure .
ART ICLE 26. CONTllACTOR'S l'ERFORMANCE ANll l'AYME T BOND S
Con tra ctor shall furnish a Performance Bond an d a Labor and Materia l Payment Bo nd on
forms included in following Exhibits I and II , execu ted by a corporate Surety au th orized to do
b11s iness in the State of Colorado and in the full amount of th e Fixed Limit of Cons tru ct ion
Cost. Th e expe nse of th ese bonds shall be borne b, ,11 e Contract an d th e bonds shall be fil e d
with Th e City .
These Bonds apply on ly to the installation portion tJ f the Contract and do not apply in any way
to energy savings guarantees , pa yments or mainca nan ce provisions, except that the
Perform ance Bond shall guarantee that th e if!ftal .:1tion wi ll be fre e of defective materials and •
City or Eng101vood Colo,odo
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workmanship for a period of twelve (12) months following completion and acceptance of the
Cr.ntract.
If, at any time , a Surety on such a bond is found to be, or ceases to be in strict compliance
with any qualification requirements of the Contract Documents or the bid documents, or loses
its right to do business in the State of Colorado, another Surety will be required, which
Contractor shall furnish to the City within ten (10) days after receipt of Notice from the City or
after Contractor otherwise becomes aware of such conditions . The bonds shall be m<•intained
in full force and effect until Final Completion of the construction work but are not being
furnished to covar any energy guarantee or guaranteed savings under this Contract . Upon
Final Completion the bonds shall be released .
ARTICLE 27. LABOR AND WAGES
In accordance with laws of Colorado, C.R.S . §8-17-101, et. seq ., as amended, Colorado
labor shall be employed to perform the Work to the extent of not less than eighty percent
(80%) of each type or class of labor in the several classifications of skilled and common labor
employed on the Project. If the Federal Davis-Bacon Act shall be applicable to the Project, as
indicated In this Article , the minimum wage rates to be paid on the Project will be specified in
the Contract Documents .
Application of the Federal Davis-Uacon Act:
If the box is marked and the Principal Representative has initialed , then the Federal
Davis-Bacon Act shall be applicable to the Project. The minimum wage rates to be paid
on the Project shall be furnished by the Principal Representative and included in the
Contract Documents and cost shall be included in the Fixed Limit of Construction Cost.
D __ Principal Representative inttial
ARTICLE 28. ROYALTIES AND PATENTS
Contractor shall be responsible for assuring that all rights to use of products and systems
have been properly arranged and shall take such ·action as may be necessary to avoid delay,
at no additional charge to the Principal Representative , where such right is challenged during
the course of the Work . Contractor shall pay all royalties and license fees required to be paid
and shall defend all suits or claims for infringement of any patent rights and shall save the
City han .,iess from loss on account thereof, In accordance with Article 17 and Section 23 .B.
provided, however, Contractor shall not be responsible for such loss or defense for any
copyright violations contained in the Contract Documents prepared by the Principal
Representative of which Contractor is unaware, or for any patent violations based on
specified proce$ses that Contractor Is unaware are patented or that Contractor should not
have had reason to believe were patented .
City of Engle wood. CckN&do
ARTI CLE 29. ASS IG MENT
The Ci ly may transfe r or assign this Con tra ct and its right s and obligations herein to a
successor or purchaser of the Premises or an interest the rein with the consent of Con tractor,
which shall not be unreasonably wilhhe!d .
ARTI CLE 30. CO RRECTIO 'O F WORK llEl'OR E ACCEPTAN CE
Contractor sha ll promplly remove from the premises all Work or ma lerial s co nd ern ne,1 or
declared irreparably defective as failing to con form to lhe Con lra ct Documents on receipt of
written Noli ce from lhe Principal Rep rese ntative, whelhe r incorporated in th e Work or not. If
such material s shall have been incor porated in th e Work, or if any unsatis faclory Work is
discovered , Contmclor sha ll promplly repl ace and re -ex ecute his or her Wo rk in accordance
with the requiremenls of lhe Contract Do cuments without ex pens e to th e Prin cipa l
Representative , and shall also bea r th e exn~n~e of making gcod all Work of other contractors
destroyed or damaged by the removal or,. .ce ment of such defective material or Work .
If Contractor does nol remov e such condemned or irreparably ''°'fective Work or material
wilhin a reasonable time , the Principal Represe ntalive may , afler giving a second seven (7)
day advance Nolice to Contra clor and th e Surety, re move th em and may slore the material at
Contraclor's expense. The Principal Represen tative may acco mplisl • 'he removal and
replacem enl wilh its own fo rces or with another Contractor. If Con tr,dor does not pay th e
ex pense of sue:, removal and pay all storage charge s within ten (10) days th ereafter, the
Principal Re presentative may, upon len (1 0) rla ys' written Not ic e, sell such material al auction
or at private sale and account for the net proceeds thereof , after deducting all cosls and
expenses which should have been borne by Contractor . If Contra cto r srall commence and
diligenlly pursue such removal and replacement before th e ex piration of the seven day
period , or if Contractor shall show good cause in conjunction with sub mitta l of a revised CPM
schedule showing when th e Work wi ll be perfo rm ed and why such remova l of cond e mn ed
Wo rk should be sc heduled fo r a later date, the Prin cipal Representative sha ll not procee d to
remove or replace the con de mn ed Work .
Sho uld a ny defeclive W ork or ma leri al be discovered duri ng th e term of th is Co ntract , the
val ue of such defective work or material shall not be included in any applica ti on for pa ymenl,
or if previously included , shall be deducted hy the City from th e next ap pli ca tion subm itt ed by
Contractor.
If Contractor does r ot perform repair, corre ction and rep laceme nt of defe ctiv e Work , in li eu of
pro ce eding by issuance of a Notice of intenl to re move condemned Work a$ oullined above ,
the Principal Representative may , not less than se ven (7) days after giving th e originai written
Nolice of lhe ne ed to repai r, correct, or replace detective Work , deduct all costs and
ex pen ses of rep laceme nt or co rr ec tion as instru cted by lhe Ci ty from Cont racto r's next
application for payment in add it km to lh e value of lh e defective Work or material. The
Prin ci pal Represental ive may also make an equilable deduction from th e Fixed Limil of
Cons tru ction Cost by unil ateral Chang e :Jrde r, in accorda nce with Arti~,-.J 33 , Paym e nls
Wi thheld and Article 35, Changes In The Work .
c,1y of Englewood, Colorado
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If Con tractor disagrees with the Notice to remove Wo rk or materials co nde mn ed or decl ared
irreparably defective , Co ntractor may req uest faci ht ated negotia tio n of th e issue and th e
Prin cipa l Representative 's right to proceed with remova l and to ded ·Jc t cos ts and expenses of
repair shall be sus pend ed and toll ed until such time as th e parties me,,t and nego ti ate the
issue
During cons truc tion , whenever lhe City ha s adv ised Con tractor in writi ng, in th e
Speci fi ca ti o ns, by reference to Art icl e 6, Stale Dec isions And Judgm ent s, of thes e General
Conditions or elsewh ere in the Co ntra ct Documents of a need lo observe materials in pl dce
prio r to their be ing permanently covered up , it shall be Contractor's responsi bil ity to not ify the
City at leas t forty-eight (48) hours in advance of such covering operation . If Con trac tor fa ils lo
prov ide such notifica tio n, Con tra ctor shall , al his or her expense, unco ve r such port io ns of th e
Work as requ ired by the City for observation , and rei nstall such co verin g after observation .
W hen a co vering ope ra tion is continu ed from day lo day, notifi ca tion of th e co mm enceme nt of
a sing le continuing co ve ri ng op eration shall suffice for th e activity speci fi ed so lo ng as ii
proceeds regularly and without interruption from day to day , in which eve nt Contrac tor sha ll
coordinate wit h th e Ci ty reg arding the co ntinuing co verin g operation .
ARTI C L E 3 1. A l'l'LICATIO S FOi{ PAYM EN TS
A. CO TRA CTOR 'S SUBMITTALS
On or before the first day of each month and no more than five days prior thereto ,
Contractor may submit applications for payment for th e Work performed during such
month coveri ng the portion of the Work complet ed as of th e dale indica 1•.ld, and
pa ym ents on account of thi s Contra ct shall be du e wit hin thirty (3 0) days after th e la st
day of the period for wh ic h payment is reque sted . Con tractor sha ll submit th e application
for payment to th e Cit y, Certificate for Con trac tor's Payment, in an it emized form al in
accordance with the Sc hedule of Valu es , supported lo the extent reas onably re quired by
th e Prin cipa l Represe ntativ e by rece ip ts or oth er vouchers , show ing payme nt s fo r
materials and labor , prior payments and payment s lo be made to Subcontractors and
such oth er evidence of Con tractor 's ri ght to payme nt s as th e Prin ci pal Representative
may direct.
If payments are made on account of materia ls not in corpo rated in th e Work but de livered
and suitab ly stored al th e Premis es , or at sorr,e other lo ca tion ag ree d upon in wri ting ,
such paymen ts shall be co ndition ed upon submission by Con trac tor of bills of sale or
such other procedure as will es tablish th e Principa l Representative 's title to such
material or otherwise adequate ly pro tec t th e Principal Representati ve's interes ts, and
shal l provide proof of insu rance whenever reques ted by the Principal Rep resen tative
and sha ll be subject to the right to in spect th e materi als at the req ues t of the Principal
Representa tive .
All appli cations for pay~c:nt . exce pt the final application , and the payments there und er,
shall be subj ect to correction in the nex t app li ca tion rende reP following the discovery of
any error .
c,1y of Englowood ColOmdo
II. Intentionally deleted.
C. IU:TAI AGE WITHHELD
I),
Unless otherwise provided , an amoun t equivalent to te n percent (10%) of th e amount
shown to be due Contractor on eac h aprlication for payment shall be withheld until fifty
percent (50%) of the Work required by •.:1e Contract has been performed . Th ereaft er, the
remaining Certificates for Contractors Payment shall be paid without retaining additional
funds , if in the opinion of th e Principal Representative , satisfactory progress is bei ng
made in the Work . The withhe ld percentag e of th e Contract price of any such Work,
improvement, or construction shall be administered according to Article 31 D, shall be
re tai ned until the Work or discrete portions of the Work, have been completed
satisfactorily , finally or partially accepted , and adv ertised for final se ttlement as further
provided in Article 41 .
RELE A E OF RETAINAGE
Cont ra ctor may , for satisfactory and substanl ,.al reasons shown to the Principal
Representative's satisfa ction, make a wr:tt,~•1 •e•~uest to the Principal Representati;•e for
release of part or all of the withheld percent. ge applicab le to the Work of a
Subcontractor which has comp leted the subcontracted Work in a 11"0 nn er finally
acceptable to Contractor and the Principal Representative . Any s uch 1equest shall 'Je
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supported by a written approl'al from the Surety furnishing Contractor's bor.ds and any •
surety that has provided a bond for the Subcontra-tor. The release of any such ~,ithheld
percentage shall be further supported by such other evidence as th e Principal
Representative may require , including but not limited to , evidence of prior payments
ma de to the Subcontractor, copies of the Subco~tractor's Contract v,ith Contractor, any
applicable warranties, as-built information , maintrnance manuals and other customary
close-out documentation . The Prin cipal Representative shall be obi1gated to review such
documentation nor shall they be deemed to assune any o bligations to third parties by
any review undertaken .
Con tractor's obliga tion unde r these General Conditions to guarantee Work for one year
fro m th e date of th e Notice of Substantial Comp letion or th e date of any Noti ce of Partial
Substantial Completion oft: .c applicable portion or phase of the Project, shall be
unaffected by such partia l release .
Any rights of th e Principal Represe ntative whi ch might be te rminated by or from the date
of any final acceptan ce of the Wo1k , wheth er at co mmon law or by th e te rm s of thi s
Contract , sha ll not be affected by su ch pa rt ial release of retainage prior to any final
acceptance of th e entire Project.
Co ntractor re mains fully res pon sible for the Subco ntractor's Work and assum es any risk
that might aris e by virtue of th e partial release to the Subcontractor of th e Withheld
percen tage , inc l 1ding the risk that th e Subcontractor may 1101 have fully paid for all •
materials , labo r a nd equipment furni shed to the Proje ct.
C,ty of Eng/o wood, Colomdo
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If th e Pri ncip al Re prese nt ative considers Co ntra ctor 's request for such re lease
sa ti sfa ctory and supported by substa n!i al reaso ns , th e Ci ty may make a "fina l inspecti on"
of th e applicable portion of the Projec t to dete rm ine wh e ther the Subcontractor 's Work
ha s been com pl eted in accordance wi th th e Contract Docum e nt s. A fina l pun ch li st shall
be made for the Subcontractor's Work an d the procedures of Article 4 1, shall be followed
for th at p ortion of th e Work , exce;,t that adv er.ise ment of th e intent to make final
payment to th e Sub co ntractor shall be requ ired on ly if th e Principal Represe ntative has
reason to believe th at a suppl ier or Sub contractor to th e Subcont ra ctor for which the
requ es t is made , may not have been full y pa id fo r all la bo r and ma teri a ls furnished to th e
Proj ec t
ART I CL E 32, CE R" I FI CATF.S FOR PAYMENTS
The Certificate For Contrac tor's Payment , and its conti nu a tion detail sheets, when submitted ,
shall const itute the Certifica te of Co ntractor 's Applica tion for Payment , and sha ll be a
representation by Contractor to the Prin ci pal Representative that th e Work has progressec' ,o
the point indicated , the quality of th e Work is in accordance with the Contract Documents ,
and materials for which payment is reque sted have be en incorporated into the Project except
as noted in the app li catio n. If requested by the Prin cipal Representai ;· • ., the Certifica te of
Co ntractor's Appli ca tion for Payment shall be sworn und e r oa th and notarize d .
ARTI C LE 33 . l'A YMF.NTS W JT II HELD
Th e Principal Represenlative or th e City may withhold , or on acc ount of sub sequ e ntly
discove red evid ence nullify , th e whole or any part of any paym ent app li cation on account of,
but not limited to any of the followin g :
1. Defective Work not remedied ;
2. Claims fil ed or re asonable evidence ind ica tin g probable filing of claims ;
3. Failu re of Contra ctor to ma ke pay ments to Sub con tractors for mate rial or labor;
4. A reasonable douot th at th e Contra ct can be com pleted for the balance of th e Fi xe d
Limit of Con stru ction Cost then unpa id :
5. Damage or inj ury to anoth er con tractor or any oth er pe rson, pe rsons or prop e rty except
to th e exten t of co verage by a poli cy of insu ran ce ;
6 . Failure to obtain necessary permi ts or li censes or to comply with applicable IFJws ,
ordinances , codes , rul es or reg ulations or th e direction s of th e Cit y ;
7 Fai lure to subm it a mon thl y co nst ruc tio n schedul e ;
8 Fai lure of Co ntracto r to keep Work progressing in acco rdan ce with th e tirr e schedu le ;
9. Failu re to kee p a sup eri ntende nt on th e Work ;
10 . Failure to maintain as b uilt drawings of the Work in progress ;
11 . Un auth orized devi~tinns by Co ntra ct or from the ontract Document s; or
12 . On account of liqtJidated d amages .
ART I CLE J4 . DED UCT I ON S FOR UNCO RR ECTED WORK
If til e Princ;pa l Represe ntative deems it inexpedi en t to correct W ork injured or n;it perfo rm ed
in acco rd a nce with the Co ntract Do cuments , the Principal Represen tative may , after ten (10)
City of Eriglmvood, Co!owdo
days ' Notice to Contractor of intent to do so , make reasonable reductions from the amounts •
otherwise due Contractor on the next application for payment. Notice shall specify the
amount or terms of any contemplated reduction . Contractor may during this period elect to
correct or perform the Work . If Contractor does not elect to correct or perform the Work , an
equitable deduction from the Fixed Limit of Construction Cost shall be made by Change
Order , in accordance with Article 35 , Changes In The Work . If either party elects facililalivn of
this issue after Notice is given, the ten-day notice period shall be extended and tolled until
facilitation has occurred.
ARTICLE 35. CHANGES IN THE WORK
The Principal Representative, or such other Procurement Officer as the Principal
Representative may designate , without inva lidating the Agreement , and with the approv al of
the City , may order extra Work or make changes with the consent of Contractor as hereafter
provided, by altering , adding to or deducting from the Work , and Guarantee being adjusted
accordingly . All such changes in the Work shall be within the general scope of and be
executed under the conditions of the Contract, except that any claim for extension of time or
additional cost made necessary due to the change or any claim of other de lay or other
impacts caused by or resu lting from the change in the Work shall be presented by Contractor
and adjusted by Change Order to the extent known at the time such change is ordered and
before proceeding with the extra or changed Work . Any cliitims for extension of time or of
del ay or other impacts , and any costs associate~ with extension of time, delay or other
impacts , which are not presented before proceeding with the change in the Work , and which •
are not adjusted by Change Order to the extent known , shall be waived .
The City shall have authority to make minor changes in the Work, not involving extra cost ,
and not inconsistent with the intent of the Contract Documents , but otherwise , except in an
emergency endangering life or property , no extra Work or change in the Contract Documents
shall be made unless by 1) a written Change Order , approvet.J by the Principal
Representativeand the City pri or to proceeding with the changed Work ; or 2) by an
Emergency Field Change Order approved by the Principal Representative and the City as
hereafter provided in Article 35C , Emergency Field Ordered Changed Work; or 3) by an
allocation in writing of any allowance al ready provided in the encumbered Contract amount,
th e Fixed Limit of Construction Cost being later adjusted to decrease the Fixed Limit of
Co nstruction Cost by any unallocateu or un ex pend ed amounts remaining in such allowance .
No chan ge to the Fixed Limit of Construction Cost shall be valid unless so ordered .
A. THE VALUE OF CHANG Ell WORK
1. The ·.-olue of any extra Work or changes in the Work shall be determined by
agreement in the following way :
2 .
a. By actual cost plus a fixed fee in a lumr sum amount for profit , overhead and
all indirect and off-Premises home office cos ts , the latter amount agreed upon
in writing prior to starting the extra or changed Work
City of Englewood, Colorado
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The Prin ci pal Rep resenta tive reserves the right to Con tra ct wi th any perso n or firm other
than Co nt racto r fo r any or all extra Work ; however , un less specifi ca lly required in the
Contra ct Do cume nt s, Con tra ctor shall have no responsibility wi th ou t additional
compensa tion to supervise or coo rdin ate th e Work of person s or firm s separate ly
contracted by the Principa l Rep resen tative .
B. Inte ntion ally Deleted .
C.
D .
EMERG ENCY FIELD C HAN GE OIW EREll WORK
The Principal Rep rese ntative, without invalidating th e Agreemen t , and with th e approva l
of the City , may order extra Work or make chang es in th e case of an emerg ency th at is a
threat to life or prope rty or where th e likelihood of delays in pro cessi ng a normal Cha ng e
Orde r will result in substantial delays and or sign ifi ca nt co st increa ses for the Pro ject.
Em erge ncy Field Orders are not to be used so lely to expedite normal Change Ord er
pru L,,s sing absent a cl ear showing of a high potential for significa nt and sub stantial cos t
or dela y. S uch ~hange s in the Work may be directed through issuance of an Em ergency
Fi e ld Change Ord er sig ned by Contractor, th e Principal Representative (or by a
designee specifically appointed to do so in wr itin g), and approved by the City .
If the am ount of th e adjustment of the Contra ct pri ce and tim e for completion can be
determin ed at th e time of issuance of th e Emergency Fie ld Change Order, tho se
adjustments sha ll be reflected on t11 e fa ce of th e Emerg e ncy Field Change Ord e r.
')th erw ise , th e Emergency Fi e ld Change Order shall reflect a not to exceed (NTE)
amoun t fo r any schedule adjustme nt (inc reas ing or dec reasing th e time for co mpleti on)
and an NTE amount for any adjus tm e nt to Fi xe d Limit of Co nstruction Cost. whi ch NT E
amount shall represent th e ma xi mum am ount of adju stment to which Contractor will be
e ntitled , includ in g direct and ind irect costs of chang ed Work s well as any direct or
indirect costs attributab le to delays , inefficiencies or oth e .. µacts arising out of the
ch ang e . Emergency Fi e ld Change Orders directed in accord ance with th is provision
nee d not bear the approva l sig natures of th e City .
On Emergency Fie ld Change Orders where th e price and sc hed ule have not bee n finally
dete rm ined , Con tra ctor shall sub mit final co sts for adj ustm ent as soon a s practi cab le.
No later than seven (7) days after is suance , excep t as oth erwis e permitted , and every
seve n days thereafter, Contra ctor s hall repo rt all costs to the Prin cipa l Representative .
Weekly cost repo rt s and t11 e final adjustment of th e Emergency Fi eld Cha nge Ord ers
amo unt and th e ad ju stment to th e Project time for co mpletion shall be prepa red in
accordance with th e procedures describ ed in Artic le 35A , Th e Value of Changed Work ,
and B, De tail ed Breakdown, above . Unless oth erwise provided in wri ting signed by the
City to the Prin cipal Represe nta ti ve and Contractor , describing th e ex te nt and lim its of
any greater authority, ind ividu a l Emergencv Field Change Ord e rs sha ll not be issued for
more than $25 ,000 , nor shall th e cumulative valu e of Emerge ncy Fie ld Change Orde rs
exceed an amou nt of $100 ,000.
Al'l'ROPRIATION L I M ITATIONS -§24-9t-tOJ.6, C.R.S., a s a mended
No Ch ange Order, Eme rgency Fie ld Ch ange Orde r, or oth er type of order or dire cti ve
sha ll be issued by the Princip al Re presentative , or any agen t acting o n hi s o r her behalf,
C,ty of Englewood, Colorado
or accepted by Contractor , wh ich directs additional compensable Work to be performed ,
whi ch Work causes the aggregate amount payable under the Contrac t to exceed th e
Fixed Limit of Construction Cost plus any Contingency Funds , for the original Contract ,
as shown on the Agreement, and only if such Contingency Fund s are properly used and
released pursuant to the Contra ct
ARTI CL E 36. CLAIMS
It is the intent of these General Conditions to provide procedures for speedy and timely
resolution of disagreements and disputes at the lowest level possible . In the spirit of on th e
job resolution of issues relati ng to the Premises , the parties are encouraged to use the
partnering processes of A rt icle 2D , Partnering , Communications and Cooperation, before
turning to the more form al claims processes described in this Article 36 , Claims . The use of
non-bind ing dispute resolution , whether through the formal processes described in Article 39 ,
Non-Binding Dispute Resolution -Facilitated Negotiations, or through less formal alternative
processes developed as part of a partnering plan , are also encouraged . Where such process
cannot resolvP. the issues in dispute, the claims process that follows is intended to cause the
issues to be presented , decided and where necessary , documented in close proximity to the
events from which the issues arise . To that end , and in summary of the remedy granting
process that follows commencing with the next pa:·agraph of this Article 36, Claims ,
Contractor shall 1) first, informally present t~ 3 claim to Principal Representative as described
hereafter, and 2) fail ing resolution in the field , give Notice of intent to exercise statutory rights
of review of a fon-:ial Contract controversy , and 3) seek resolution outside the Contract as
provided by the Procureme r,t Code .
If Contractor claims that any instructions , by detailed drawings , or otherwise , or any other act
or omission of the Principal Representative affecting the scope of Contractor's Work , involve
extra cost, extra ti me or changes in the scope of the Work under this Contract , Contractor
sha ll have the right to assert a claim for such costs or time , provided that before either
proceeding to execute such Work (except in an emergency endangering life or prope1ty ), or
filing a Notice of claim , Contractor shall have obtained or requested a written decision of th e
City following the procedures as provided in Article 6A and B, City Decisions and Judgments,
respectively ; provided , however, that in the case of a directed change in the Work pursuant to
Art icle 35A, no written judgment or decision of th e City is required . If Contractor is delayed by
th e lack of a res pon se to a request for a decision by the City , Contractor shall give Notice in
accordance with Article 38 , Delays And Extensions Of Time .
Unl ess it is th e City's judgme nt and dete rmination that th e Work is not included in the
performance required by th e Contract Documents , Contractor shall procee d with th e Work a s
originally directed . Where Contra ctor's cla im involves a dispute con ce rn ing th e va lue of Work
unilaterally directed pursuant to Article 35A4 Contractor shall also proceed with the Work as
origin ally di rec ted wh ile hi s or her claim is being considered .
Contractor shall give the Principal Re presentative Notice of any claim promptl y after the
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receipt of th e City's decision , but in no case later than three (3) business days after rece ipt of •
the City's deci sion (or no later than ten (10) days from the date of Contractor's request for a
decisio n when the Architect/Eng ineer fails to dec id e as provided in Article 6). The Not ice of
C1/y of Englowood, Colorado
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claim shall sta te the grounds ior the claim and the amount of the claim to the extent known in
accordance with the procedures of Article 35, Changes In The Work . Th e period in which
Notice must be given may be extended by th e Principal Representative if requested in writing
by Contractor with good cause sho wn , but any such ex tensio n to be effect ive shall be in
writing .
The Principal Representative shall respond in writing , with a copy to the Ci ty , within a
reasonable time , and except where a request for facilitation of neAotiation ha s been made as
hereafter provided , in no case later than seven (7) bu si ness days (or at such other time as
Contractor and Principal Representative agree) after receipt of Contractor 's Notice of claim
regarding such instructions or alleged act or omission . If no response to Contractor's claim is
rec ei ved within seven (7) busin ess days of Contractor's Notice (or at such other time as
Ctm tractor and Principal Representative agree) and th e instructions have not been re tracted ,
it shall be deemed that the Principal Representative has denie<i the claim .
The Princ ipal Representative may grant or deny the claim in whole or in part, and a Change
Order shall be issued if the claim is granted . To the extent any portion of claim is granted
where costs are not clearly shown , the Prin ci pal Representat ive may direct that the value of
that portion of the Work be determined by any method allowed in Article 35A, The Value Of
Changed Work. Except in the case of a deemed denial , the Principal Representative shall
provide a written explanation regarding any portion of Contractor's claim that is denied .
If Contrac:tor disagrees with the Principal Representative's judgment and determ in ation on
the claim and seeks an equitable adjustment of the Fixed Limit of Construction Cost or :;me
for performance , he or she shall give Notice of intent to exercise hi s or her st .itutory right to
seek a decision on the Contract con troversy within ten (10) days of receipt of the Prin cio ·JI
Representative's decision denying th e clai m. A "Contract controversy ," as su ch term is •;sed
in the Colorado Procurem ent Code , §24-109-106, C .R.S., shall not arise until the initial claim
process described above in this Article 36 has been properly exhausted by Contractor.
At the time of filing the Noti ce of intent to exe rci se his or her statutory right to seek a decision
on the Contract controversy , Contractor may request that the Principal Representative defer
a decision on th e Contract co ntroversy until a late r date or until the end of th e Proj ect. If th e
Principal Re prese ntative agrees , he or she sha ll so advise Contractor in writing . If no such
req uest is mad e, or if th e Principal Represe nt ative does not agree to such a req uest, the
Principa l Represe ntative shall rend er a written decision within twe nty (20) business days and
ad"ise Con tra cto r of th e reasons for any denial. Unless the claim has bee n dec id ed by th e
Principal Represe ntative (as opposed to delegees of th e Princi, ;i i Represe ntati ve), th e
person who rend e rs th e decision on th is statutory Con tract co ntrov ersy s hall not be the sa me
person who decided th e claim . To th e ex tent any portion of th e Co ntract controve rsy is
granted where cris ts are not clea rly shown , th e Principal Representative may direct that th e
value of that portion of the Work be determined by any method allowed in Articl e 35 A, Th e
Value Of Changed Work. In th e eve nt of a denial the Principal Represe ntative shall give
Notice to Contractor of his o r her right to administrative and judicia l reviews as provid ed in the
Colorado Procurement Code , §24-109-2 01 et seq, C.R .S ., as amanded . If no decision
regarding th ~ Contract controversy is issued within twent y (20) bu sine ss days of Co ntra ctor's
giving Notice (or such other date as Con tra ctor ar ,d Principal Repres,ntative have agreed),
C:ty of Cnglowood, Colorado
and the instructions have not bee n retra cted or th e all eged act or omiss ion h«ve not been
corrected , it shall be deemed that th e Principal Representative has rul ed by denial on th e
Contract controversy . Except in the case of a deemed denial , th e Prin cipal Representati ve
shall provid e an exp lanation regarding any portion of th e Contract controversy that in volves
denial of Contractor's cl aim .
Either Contractor or the Prin cipa l Represe ntative may reque st facilitation of negotiatio~s
concerning the claim or the Co ntra ct co ntroversy, and if requested , the parties shall consu lt
a nd negotiate before the Principa l Representative decide s the issue . Any requ est for
facilitation by Contra ctor sha ll be made at the time of the giving of Notice of the claim or
Notice of the Contract controversy . Facilitation shall ex tend the time for the Principal
Representative to respond by commencing the applicable period at the comp letio n of the
facilitated negotiatio n , 11 hich sha ll be the la st day of th e parties ' meeting , unless otherwise
agreed in writing .
Disagreement with the dec;,ion of the Arch itect Engin eer, or th e decision of th ".'! Principal
Representative to deny any claim or denying th e Contract controversy , shall not be grounds
for Contractor to refuse to perform th e Work directed or to suspend or te rminate performance .
During the period that any claim or Contract con trover sy decisio n is pending under this Article
36 , Claims, Contracto r shall proceed di ligen tly with the Work directed .
In all cases whe re Contractor proceeds wi th the Work and seeks equ itable adjustm e nt by
•
filing a claim and o r statutory appeal , Con tractor shall keep a correct account of the extra •
cost, in accordance with Article 35B , Detailed Breakdown supported by rece ipts . Th e
Principal Representative sha ll be entitled to rej ect any claim or Contract controversy
whenever th e foregoing procedures are not foll owed and such accounts and receipts are not
presented .
The payments to Con tractor in respect of such extra costs shall be limited to reimbursement
for the c1;rrent additiona l expe nditure by Contractor made necessa ry by th e change in th e
Work , plu s a reasonab le amount for overhe ad and profit, determined in accordance with
A1ticle 35B , Detailed Breakdown , determined so le ly with reference to th e additional Work , if
any , requ ired by the change .
ARTI C L E 37. llll'FERI NG l'R EM I Sl~S CONDITION.·
A. NOTI CE I N WRITING
Contractor shall promp tly, and where possible before co nditions a re di sturbed , give th e
Principal Rep resentative Noti ce in writing of :
1 .
2 .
subsurface or latent physi ca l conditions at the Premises differing materially from
those indicated in or reasonably assumed from th e in fo rma tion provid ed in th e
Co ntract Documents ; and ,
unknown physical conditions at th e Premises , of an unusual nature, di ffe ring
materi ally from those ord inaril y encou ntered and ge nerally rec '.lg nized as inherent •
in Work of the cha rac ter provided for in th e Contract Do cume nts .
C,ty of Englowood, Colorodo
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JI.
The City shall promptly investigate th e condit ion $ and if ii is found that such conditions
do materially so differ and cause an increas e or decrease in Contractor 's costs of
performance of any part of the Work required by the Contract Documents , whether or not
such Work is changed as a result of such conditions , an equitable adjustment shall be
made and the Fixed Limit of Constructicn Cost shall be modified in accordance with
Article 35 , Changes In The Wed(
If the time required for completion of the Work affected by such materially differing
conditions will extend the Work on the critical path as indicated on the CPM schedule,
the time for comp letion shall also be equitably adjusted .
LIMIT AT IO NS
No claim of Con:ractor under this clause shall be allowed unless Contracto r has given the
Noti ce required in Article 37 A, Noti ce In Writing . The time prescribed for presenlalion and
adjustment in Articles 36 , Claims and 38, Delays And Extensions Of Time , shall be
reasonably ex,ended by the City to the extent requi red by the nature of the differing
condi ti ons ; provided , however, that even when so extended no claim by Contractor for an
equitable adjustment hereunder shall be allowed if not quantified and presented prior to the
date Contractor requests a fina ' inspection pursuant to Article 41A, Notice Of Comp leti on .
ARTI CLE JS . DELAY S A D EXTENS IO NS OF TIME
If Contractor is delayed at any time in the progress of the Work by any act or neglect of the,
City , or by any separately employed contractor or by strikes , lockouts , fire, unusual delay in
transportation, unavoidable casualties or any other causes beyond Contractor's control,
including weather delays as defined below , the time of Complet ion of the Work shall be
extended for a period equal to such portion of the period of delays directly affe cting the
comp letion of the Work as Contractor shall ue able to show he or she could not have avoided
by the exercise of du e diligence .
Cont ra ctor shall provide Noti ce in writing to the Principal Representative and th e City within
three (3) business days from the beginning Q'. such delay and shall file a written claim for an
extension of time within seven (7) business days after th e period of such delay has ceased ,
otherwi se , any claim for an extensio n of time is waiv ed .
Provided that C ntractor has submi tted reasonable schedules for approval wh en required by
Article 12 , Requests for Information find Schedules , if no sched ul e is ag reed to fixing th e
dates on which the responses to requests for information or detail drawings will be needed , or
Shop Drawings, Product Data or Samples are to be rev iewed as required or allowed by
Ar.icle 128, Schedules , no extension of tim e will be allowed for the Archite cV Engin eer's
failure to furnish su ch detail drawings as need ed , or for the failure to initially rev iew Shop
Drawings , Produ ct Data or Samples , exce pt in respect of that part of any deiay in furnishing
detail drawings or instructions extending beyond a reasonable period after written demand for
such detailed drawings or instructions is received by the City . In any eve~t. any cla im for an
ex tension of time for such cause will b , re cog niz ed only to the exten t of delay directly caused
c,,yofEnr,owood. Colorodo
by failure to furnish detail drawing5 or instructions or to review Shop Drawin gs , Product Data
or Samples pursuant to sch edu :e, ,·Iler such demand . •
All claims for extension of time due to a delay claimed to ari se or result from ordere d changes
in th e scope of the Work , or due to instructions claimed to increase the scope of the Work ,
shall be presented to the Principal Representative and the City as part of a claim for extra
cost , if any , in ar:ordance with Article 36 , Glaims , and in accordance with the Change Order
procedures required by Arti clr, 35, Changes In The Work .
Except as otherwi$e provided in /his paragraph , no extension of time shall b, , ;ranted when
Contractor has failed to utilize a CPM schedule or otherwise identify tt 1 Project 's critical path
as specified in Article 12 , Requests for Information and Schedules , or has elected not to do
so when allowed by the Supplementary General Conditions or the Specifications to use less
soph isticated scheduling tools , or has failed to mainta in such a schedule . Delay directly
affecting the completion of the Work shall result in ?.n extension of time only to the extent that
completion of th e Work was affected by impacts to the critical path shown on Contractor's
CPM schedu le. Where the circumstances mal :e it indisputable in the opinion of th City that
the delay affected the completion of the Work so directly that the additional notice of the
schedule impact by reference to a CPM schedule was unnece ssary , a reasonable extension
of time may be granted .
Extension of the time for completion of the Work will be granted for delays due to weather
conditions only when Contractor demonstrates that such conditions were more severe and
extended than those reflecte d by the ten-year average for the month , as evidenced by the •
Climatological Data , U. S. Department of Commerce , for tne Project area .
Extensions of the time for completion of the Work due to weather will be granted on the basis
of one and three tenths (1 .3) calendar days for every day that Contractor would have worked
but was unable to Work, with each separate exten sion figured to the nearest whole calendar
day .
For weather delays and delays caused by events , acts or omissions not within the control of
the Principal Repres entative or any person acting on th e Principal Representative 's behalf ,
Contractor shall be ent :tled to an extension of time only and shall not be entitled to recovery
of add ition3I cos t due to or resulting from such delays . This Arti cle does not , however ,
preclude •~e rec~very of damages for delay by either party under oth er prov isi ons in th e
Contract Documents .
ARTI CL E 39 . NON -IJINOING DI SPUTE RE SOLUTION -FACILITAT ED
NEGOT!ATION
Contractor and Principal Representative agree to designate one r , more mutually acc eptable
persons willing and able to facilitate negotiations and communications for the resolution of
conflicts , disagreements or disputes between them at the speci f,~ request of either party with
regard to any Project decision of either of th em or any decision of the City. Th e de signation of
such pers on(s ) shall not carrv any obligation to use tlle ir servi r.e s except that each party •
agrees that if th e oth er part y requests the interv en tio n of suc h perso n(s) with respect to any
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such conflict , d ispute or disagree me nt, th e non-requesting party s hall pa rticipate in good faith
attempts to negotiate a resolution of the issue in dispute . If th e parties ca nnot agree on a
mutua lly occeptable person to serve in this capacity o ne shall be so appointed ; provided ,
however, that ei th e r party may req uest the C ity to appoint su c h a perso n, who , if appointed ,
s hall be accepted for thi s purpose by both Contracto r and th e Principal Representati ve .
The cost, if any, of th e facilitative se rvices o f th e pe rs on(s) so designated s hall be s hared if
th e parties so ag ree in any partnering pl an; o r in th e absence of agree m e nt th e co st shall be
borne by the party req uesting th e fa c ilitation o f negotiation .
Any dis pute , claim , question or disag reem ent arising from or re lating to th e Contract or an
alleged bre ach of th e Contra ct mav be subject to a requ est by ei ther pa rt y fo r facilitated
ne gotiation su bjec t to th e limitations hereafter li sted , and the parties shall part ici pate by
consultation and negotiation with each other, as guided by th e facilitator and with recognit ion
of their mutual in terests, in an attempt to reach an equitable solution satisfactory to both
parties.
The ob ligation to partici pate in facilitated negotiations shall be as described above 0 ~d
elsewhere in these General Conditions, as by way of example in Articl , 36 , Claims, or Article
34 , Deductions for Unco rrected Work, and to the exte nt not more partk ularly described or
limited elsewhere , each party 's obligations shall be as foll ows:
1 .
2.
3.
4 .
5.
6 .
7.
8 .
9 .
a party shall not init iate communiCltion with the facilit ator re garding th e iss ues in
dispute ; except that any request fo r facilitation shall be mad e in writi ng with copies
sent, fa xed or delivered to the othe, party ;
a party shall prepare a bri ef written description of its posi ti o n if so reques ted by th e
fa c ilitator (who may elect to first discuss the parti es' positio ns with each party
separately in th e interest o f time and expe nse);
a party s hall respo nd to any reasonable request fo r copies of docume nts
requested by th e faci litator, but such req uests, if voluminous , may cons ist of an
offer to a llow th e fac ilitator access to th e parties' docume nts ;
a party s hall revi ew any meeting agenda p roposed by a fac ilitator and e ndeavor to
be informed on th e subjects to be discussed ;
a party s hall meet wi th th e o th e r party and th e facili tator at a mutua ll y accep tab le
p lace and tim e , or , if none can be agreed to , at th e tim e and p lace designated by
tM ~aci litator for a period not to exceed four hours unl ess th e pa rt ies ag ree to a
longer ~e ri od ;
a pa rt y sha ll endeavor to assure that any facili tat ion meeting sha ll be attended by
any other persons in thei r e mploy that th e facilitator req ues ts be prese nt, if
reasonably avai labl e, in c luding the C ity ;
each party shall part ic ipate in s uch facilitated face-to-face negoli~tions of th e
issues in disp ute th ro ugh persons fully au tho ri zed to resolv e th e iss ue in dispute ;
each party sha ll be ob liga ted to partic ip ate ir. negotiations requested by the other
party a nd to pe rform th e specifi c obligations descri bed in pa rag raphs (1) throug h
(10) thi s Art ic le 39 no mo re than three tim es during th e co urse of th e Project;
neither party shall be under any obli gation to reso lve any issue by fa c il ita ted
negotiatio n, bu t each agrees to pa rti cipate in good faith an d th e Prin c ipa l
City of E11glowood, ColorddO
Representative s hall appropriately docume nt any resolution or agreem ent reached •
a nd to execute a ny Amendment or Change Orde r to th e Contract necessa ry to
impl ement th ei r ag reement; an d ,
10. any discussions and documents prepared exclus ive ly fo r u se in the negotiations
sha ll be dPe med to be matters pertaining to settle men t negotiatio ns and sha ll not
be subseq uently availab le in further proceedings except to th e ex ten t of any
documented agreement.
Nothing in thi s Article 39 shall be deemed to call for arbitration or othe rwi se obligate th e City
to pa rti cipa te in any form of bind ing alterna tive dispute resolution .
A partnering plan developed as described in Article 2D , Com munica tions and Cooperation,
may mod ify or ex pand the requirements of this Article but may not red uce the obligation to
partici pate in facilitated negotiations when applicable .
ARTICLE 40. RI GHT OF OCCUPANCY
T ne Prin ci pal Representative shall have th e right to take po ssession of and to use any
completed or partially comple ted portions of the Work, even if the time for completing the
entire Work or portio ns of the Work has not ex pired and even if the Work has not been finally
accepted, and Contra ctor shall fully cooperate with the Prin cipa l Represe ntative to allow such
possession and use . Such possession and use shall not constitute an acceptance of such
portions of th e Work.
Prior to any occupancy of th e Project, an inspection shall be made by the City and
Co ntra cto r. Such in spection s hall be made for the purpo se of ensuring th at the building is
secure , protected by operation safety systems as designed , ope rabl e exits , power, lighting
and HVAC systems, and otherwi~e ready for the occu pancy intended. Th e inspection shall
also document existing finish conditions to allow assess ment of any d amage by occ upants .
The contractor sha ll assist the Principal Representative in completing and executing of th e
appropriate occupancy/use form , prio r to the Prin ci pal Rep resentative 's possessio n and use.
Any an d all areas so occ upied will be subject to a final inspection when Contra ctor comp •·es
with Arti cle 41 , Completion , Fi na l In spectio n, Acceptance And Settlement.
A lfft CLE 4I.
SETTLEME T
COMl'LETION, FINAL INS l'EC'T IO N, ACCE l'TANC'E A I)
,\, OTI CE OF COM l'LE'f'f()
When th e Work , or a discrete physical portio n of th e Work (as he rea ft er described)
which th e Principal Representative ha s agreed to accept sepa rate ly , is substantia ll y
compl ete and ready for final in spection, Co;•tractor shall file a written Notice with th e Ci ty
that the Work, or s uch discrete physical portion , in th e opinion of Contractor, is
s ubstantially complete under th e te rms of th e Contract. Contra cto r sha ll pre pare and
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submit with such Notice a comprehensive list of items to be co mpleted or corrected prior •
to final payment, which shall be s ubj ect to ,ev;,-.v and addition s as the Prin cipa l
Representa tive shall determine after inspectivn. If th e Prin cipa l Representativ/3 believe
C1/y of E11glowooo, Colotado
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B.
that any of the items on the list of items submitted , or any other item of Work to be
corrected or completed , or the cumulative number of item s of Work to be corrected or
completed , will prevent a determination that th e Work is substantially complete , those
items shall be c..J mpleted by Contractor and th e Notice shall then be resubmitted .
~'INAL INSPECTION
Within ten (10) days after Contractor files written Notice that the Work is substantially
complete , the Principal Representative , and Contractor shall make a "final inspection " of
the Project to determine whether the Work is substantially complete and has been
completed in accordance with the Contract Documents. The City shall be notified of th e
inspect ion not less than thre e (3) business days in advance of the inspection. Contractor
shall provide the Principal Representative and the City an updated punch list in suffi c ie nt
detail to fully outline the following :
1. Work to be completed , if any ; and
2. Work not in compliance with the Dr;;wings or Specifications , if any .
A final punch list shall be made by the City in sufficient detail to fully outl in e to
Contractor:
1. Work to be completed , if any ;
2. Work not in compliance with the Drawings or Specifications , if any; and
3. unsatisfactory Work for any reason , if any .
The required number of co pies of th e final punch list will be countersigned by the
authorized rep rese ntative of the Principal Representative and will then be transmitted
by the City to th e Contractor. The final punch list shall control over Contractor's
pre liminary punch list.
C. NOTICE OF SUBSTANTIAL COMPLETION (Per Energy Conservation Measure anti
Project)
Notice of Substantial Completion shall es tablish th e date of substanti al completion of
each EC;M or the Project , as indicated on th e form of Noti ce of Substan tial Completion .
Co ntra ctor acknowledges and ag rees ihat because th e departments , agencies and
institutions of the City are generally involved with the business of the public at large,
greater care must be taken in es tablishin g th e date of substa ntial completion than might
oth erwise be the case to ensure that a project or build ing or discrete physical portion of
the Work is fully usable and safe for public us e, and that such ca re necessarily ra ises the
standard by which the co ncep t of substantial completion is applied for a public build ing .
The Notice of Substantial Comp letio n shall not be issued until th e following have been
fully esta blish ed : '
1. Intentionally deleted ;
c,ty of Englewood, Colorodo
2 .
3 .
4 .
5.
6 .
A ll required building co de inspections have been called for and th e appropriate
code officials ha ve affix ed their sig natures to the Build ing Inspection Record
indicating s ucce ssful co mpl etion of all req uired co de inspections ;
All required corrections noted on th e Build inA In specti on Re cord shall have be en
co mpleted un less th e Prin ci pal Representative and th e City , in their complete and
absolute discretion , all concur th at the co ndition requiring lhP rem aining correction
is not in any way life threa te ning , does not otherwi se e ndanger pers o ns or
property, a nd does not result in any undue in conve nience or ha rds hip to th e
Principal Representative or th e public :
T he building , structure or Proj ect can be fully and comfort :Iv .. sed "Y the
Principal Rep rese ntative and th e public without undue inte, ·-,nee by Contractor's
employees and workers during the completion of the final punch list taking into
consideration th e nature of the public use s intended and taking int o co nsideration
any stage or leve l of co mpletion of HVAC ~ystem com missioning or oth e r system
testing required by th e Specifications to be completed prior to issuance of the
Notice of Substantial Completion ;
The Project has been fully cleaned as required by these General Conditions , and
as required by any stricter requirements of the Specifications , and the overall state
of completion is ap propriate for presentation to the public; and
Contra ctor has provided a schedule for the completion of each and every item
identified on the punch list wh ich specifies the Subcontractor or trade respons ibl e
for the Work, and the dates the completion or correction of the item wi ll be
commenced and finished : su ch schedule will show completion of all remaining
final punch li st items within th e period indi cated in the Contract for final pun ch list
c ompletion prior to Final A cceptance, with the exception of only tho se items which
are beyond the control of Contractor despite due diligence . Th e schedule shall
provide for a reasonable pun c h list in spection process . Th e cost to the Princ ipal
Representative, if any , for re-in specti ons due to failure to adhere to Contractor's
proposed pun ch -list complet io n schedule shall be the responsibility of Co ntra cto r
and may be deducted by the Principa l Represe ntative from final amounts du e to
Contra ctor.
Subs tan ti al completion of th e entire Project shall not be conclusive ly established by a
decision by the Principa l Representative to take possession and use of a portion , or all
of th e Project , w ~,ere po rt io ns of ii,.) reject ca nnot meet a ll the criteria noted above .
Notice of Substantia l Completi on fo r th e entire Project shall , howeve r, only be withh eld
for substantial reaso ns w hen th e Prin ci pal Representative has take n posse ssion and
uses all of th e Project in accordance wi th th e te rm s of Artic le 40 , Right Of Occ upancy .
Failure to furnish th e required com pl etion schedule shall co nstitut e a substantial reason
for withholding th e issuance of a ny Notice of Substanti al Completion .
Contractor shall have the right to re qu est a final in spection of any discrete physica l
portion of th e Project wh en in th e opinion of th e City a final pun ch lis t can be reaso nabl y
prepared , without co nfusion as to which po rt ions of th e Project are referred to in any
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subsequent Noti ce of Part ia l Final Settlement w hich mig ht be issued afte r such portion is •
finally accepted . Dis crete physica l portions of th e Project may be , but shall not
neces sarily be limited to , s uch po rtion s of th e Project as separa•.e bu ildi ngs wh ere a
C,ty vt Englewood, Coloroclo
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D.
E.
F.
Project consists of multiple buildings . Simi la rly , an addition to an existing building where
th e Project also calls for renovation or remodeling of the existing building may constitute
a discrete phy sica l portion of the Project. In such circumstan ces , when in the opinion of
the Principal Representative and the City, the requirements for issuance of a Notice of
Substantia l Completion can be satisfied with respect to th e discrete portion of the
Project , a partial Notice of Substantial Completion may be issued for such discrete
physical portion of the Project. The ability to beneficially oc cupy a discrete physical
portion of th e Project shall a lso be considered.
NOTICE OF FINAL ACCEPTANCE (Per Energy Conservat ion Measure mul Project)
Th e Notice of Final Acceptance shall estab lish the completion date of the Project. It shall
not be authorized until Contractor shall have performed all of the Work lo allow
comp letion and approval of the Pre-Acceptance Checklist. It sha ll nc.t be authorized until
the Pre -Acceptance Punch List sha ll have been prepared and approved co ntaining no
more than ten items of Work remaining to be completed or repaired .
Where partial Notices of Substantial Completion have been issued, partial Not ices of
Final Acceptance may be similarly issued when appropriate for th at portion of the Work .
Partial Notice of Final Acceptance may also be issued to exclude the Work described in
Change Orders executed during late stages of th e Project where a later comp letion date
for the Change Ordered Work is express ly provided for in th e Contract as amended by
the Change Order, provided the Work ca n be adequately described to allow partial
advertisement of any Notice of Partial Final Settlement to be issued without confusion as
to the Work included for which final payment will be made .
NOTICE OF CONTRACTO R'S s•TrLEME T .
Upon the Notice of Final Acceptance for both ECMs and the Project , the City w ill issue
a Notice of Co ntra ctor ·~ Settlement in which Contractor will have 60 days lo file a
verified statement of amo~:1t due and unpaid or as oth erw is e l ated in Exhibit VIII.
S"TTLEMlcNT
Final payment and se ttl e ment ~hall be ma de on the date fi xe d and published for su ch
paym en t except as he reafter provid ed . Th e Prin cipal Represen tative shall not authori ze
fin a l paymen t until all ite ms o n th e Pre-Acce ptan ce Pun ch Li st have bee n com pl eted ,
th e Notice of Acce ptan ce iss ued , and th e Noti ce of Contra cto rs Settle ment published . If
th e Work shall be sub stant ia lly compl eted, but final acce ptance and co mpletion th e reof
shall be prevented through delay in correction of minor defects , or unava ilability of
materials or othe r caus e s b yond the control of Contractor , the Principal Representative
in his or her discretion may rel e ase lo Contractor such am ounts as may be in excess of
three tim es the cost of completing th e unfinished Work or the cost of correcting th e
defective Work , as estimated and approved by th e City . Before the Principal
Representative may iss ue the Not,ce of Contra ctor's Settlement and advertise the
Project for final paym e nt , Co ntra ctor shall ha ve correc ted all it ems on th e punch list
c,1y of E11glow<;XXJ, Coloroclo
excep t th ose items for which delayed performan ce is expre ss ly per mitted , su bj ec t to •
withho lding for th e cos t th ereo f, and shall have :
1. Delivered to th e Ci ty :
a. All guar an tees and warranties ;
b. All statement s to support local sal es tax refund s, if any ;
c. Three (3) comp lete bound sets of required operating maintenan ce
instruction s; and ,
d. One (1) se t of as-bu ilt Contract Do cum ents showing all job change s.
2. Demon strated to th e operating personne l of th e Prin cipa l Representa tive th e
proper operation and maint enance of all equipment.
Upon co mpletion of the forego ing the Proj ect shall be advertised in accordance wi th th e
Notice of Contractor's Settlement by two pu blications of Noti ce, the last publication
appearing at least ten (10) day s prior to the ti me of final settlement. Publication and final
se ttlem ent should not be postpon ed or dela ye d solely by virtue of unresolved claims
against the Project or Contractor from Subcontractors , suppliers or materialmen based
on good faith disputes; the reso lution of the qu&3tion of payment in such ca ses being
directed by statute .
Except as hereafte r provided , on th e date of final settlement thus advertised , provided
Co ntractor has submitted a written Notice to the City that no claims have been filed , and •
further provided the Principal Representative shall have rece ived no claim s, final
payments and se ttlement shall be made in full. If any unpa id claim for labor, materials ,
re ntal machin ery , tools , supplies or equipment is fil ed befo re payment in ful l of all sum s
due Contractor, the Principa l Repre se ntative and th e City shall withhold from Contra ctor
on the date es tablished for final settlement. sufficient fund s to insure the paym ent of
su ch claim , until the same shall have been paid or withdrawn , such p.~yment or
withdraw al to be eviden ced by filing a rec eipt in full or an order for withdrawal sign ed by
the claim ant or his or her duly auth orize d agent or ass ignee. The amount so wi thh eld
may be in the amount of 125% of th e claim s or such other amo unt as th e Prin cipa l
Represe nt ative reas onably dee ms necessary to cover ex pected legal expe nses . Su ch
wi thh eld amoun ts shall be in addition to any amount withhe ld ba sed on l hl" ccs t to
comp ete unfinished Work or th e cos t to repair defective Work . Howev er 1s provided by
statute, such fu nds shall not be withh eld longer th an ni nety (9 0) da ys followin g th e dale
fixed fo r final settl ement with Con trac tor, as se t forth in the publi shed Noti ce of
Con tractor's Se ttl eme nt, unl ess an action at law shall be com mence d with in th at l ime to
enforce su ch unpaid claim and a Notice of suc h ac tio n al law shal l have been filed with
th e Pri nci pal Represe ntativ e and th e Ci ty . Al th e ex piration of th e ninety (90) day perio d,
the Principa l Repres entat ive shall aut horiz e the City to re lease lo Con tracto r all oth er
money not the subj ect of such ac tion at law or wi thh eld ba se d on th e cos t to co mp ete
unfin ished Work or th e cost to repai r defecti ve Wo rk.
Notice;, of Partial Final Settlement may be simila1Iy advertised , provided all co nditions •
prece dent hav e been sa ti sfi ed as thoug h that po rti on of the Work affec ted stood alone, a
c,1y of Englewood. Colorado
Notice of Partial Acceptance has bee n issued , and the consent of surety to th e partial
final settlement has been obtained in writing . Thereafter, partial final payments may be
made to Contractor subject to the same conditions regarding unpa id claims .
ART IC LE 42.
ACCEPTANCE
GENERAL WARRANTY AND CORRE CT ION OF WORK AFTER
Contractor warrants that th e mate, ,a ls used and the eq uipment furn ished shall be new and of
good quality unless specified to the contrary . Contractor further warrants that the Work shall
in all respects be free from material defects not perm itted by the Specifications and shall be
in accordance with the requireme nts of th e Contract Do cu ments .
ARTICLE 43. LIENS
Colorado statutes do not provid e for any right of lien against publ ic building s. In li eu thereof,
§38-26-107 , C.R .S., provides adequate relief for any claimant having furnished labor ,
materials , rental machinery , tools , equipment, or services toward construction of the
particular pu blic Work in that final payment may not be made to a Contracto: until all such
creditors have been put on Noti ce by publication in the public press of such pending payment
and given opportunity for a period of up to ninety (90) days to stop payment to Con tra ctor in
the amount of such claims .
• A RTICLE 44. ONE-YEAR WARRANTIES OF TH E WORK
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A. ON E YEAR WARRANTY OF THE WORK
Contractor hereby warrant s to remedy defects and repair or replace the Work for a
perio d of one year from the date of the Notic e of Substantial Completion or from the
dates of any Partial Notices of Su bstantial Completi on issued for c.iscrete physical
portions of th e Work . Contractor shall re medy a ny defects due to faulty materials or
workmanship and shall pay for , repair and replace any damage to other Work resultin g
the re from , which sha ll appear with in a period of one year from th e date of such
Notice(s) of Substantial Completion . Contractor shall also remedy any deviation from th e
requi rements of the Co ntract Docum en ts which shall later be d iscovered within a period
of one year from the date of the Notice of Substantial Com pl etion ; provide d , however,
t hat Contractor shall not be requ ired to remedy deviations from the requ iremen ts of th e
Contract Documen ts where such deviatio ns were obv ious , ap~arent and accepted by th e
Principal Representative at the time of the Noti ce of Final Acceptance . The Principal
Representative sha ll give Notice of observed defects or oth er Work req uiring correction
with reasonab le promptn ess . Such Noti ce sh all be in writing to Con tra ctor .
The one year warranty of Contractor's Work may run separately for discrete physical
portion s of th e Work for which partia l Notices of Substan tial Completion have been
issued , however, it shall run from the last Notice of Substantial Completion with respect
to all or any systems common lo th e Work to which more than one Notice of Substantial
Completion may apply .
C,ty of Englowood, Co/01Bdo
This one-yea r warranty shall not be construe d to lim it Contractor's general warra nty
describ ed in Arti cle 42, General Warranty and Corre cti on of Work After Acce ptan ce , that
a ll mate rials and equipment are ne w and of good quality , unless specified tr. the
contrary, and that the Work shall in all resp ects be free fro m mate rial defects not
permitted by th e Spec ifi cati ons and in accord ance wi th the re quire ment s of th e Co ntra ct
Do c ume nts .
II. S PECIAL WARRA TIES
In case of W ork pe rformed for which product , manufacturers or othe r sp ecial warranties
are requ ired by the Specification s , Co ntra ctor sh all secu re the required warranti es and
deliver copi es thereof to the Prin cipal Rep resentative up:m comp letion of the Work.
These produ cts , manufacturers or other sp ecial warrant ies , as such , do not in any way
lessen Contracto r's responsibilities under th e Contract. Whe never guarantees or
warranties are requ; Pd by the Specifications for a longer period than on e year, suc h
long er period sha ll govern .
A RTI CLE 45. CUA RA T EE I NSPECT IONS AnER COMPLET ION
The Principal Representative and Con tra ctor together shall make at least two (2) complete
inspections of the Work after the Work has been determ ined to be substantiall y .;omplete a d
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accepted . One su ch inspection, th e "Six-Month Guarantee Inspection ," sha ll be made •
approxim ate ly six (6 ) months after date of the Notice of Substantial Completion , Anoth e r such
inspectio n, the "Eleve n-Month Guaranty Inspection" shall be made approximately e leven (11)
months after the date of th e Notice of Substant ial Completion . The Principal Re orP ~e ntative
shall schedul e and so notify all parties concerned , in cluding th e City , o f these inspections . If
more than one Noti ce of Substantial Completion has been issu ed at th e reasonable discretion
of the Principal Representative separate e lev en month ins pection s may be requ ired where
the on e year guarantees do not run reasonably con current.
Writte n pun ch lists and reports of the se insp ections shall be made by Contractor and
forwarded to the Prin cipal Represe ntative and th e City within te n (Hl) days afte r th e
co mpletion of the inspection s . Th e punch li st shall itemi ze all guarantee item s , prior punch li st
items still to be corrected or compl eted a nd any oth er requirement s of th e Contract
Docume nts to be co mpleted which we re not waived by final acce pt a nce beca use th ey were
not o bv ious or co uld not reaso nab ly ha ve bee n pre vious ly obse rv ed . Contra ctor shall
imm ed ia te ly initia te such re med ia l Work as may be necessa ry to correct any deficiencies or
defective W ork shown by this repo rt , and shall pro mptl y com plete :ill ~uch remedi al W o rk in a
mann er sat isfactory to th e Pr incipal Re presen tat ive and th e Ci ty .
If Contractor fai ls to promptly co rrec t all defi cie ncies and defec ts shown by th is re po rt , th e
Prin ci pa l Re prese ntative may do so , aft e r giv ing Co ntr:~ctor ten (10 ) days written Not ice of
inte nti on to do so .
City of Englmvood, Coloraclo
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The Ci ty , acting by and through th e Principal Rep rese ntative , sha ll be entitled to co ll ect from
Contractor all costs and expe nses incurred by it in co rrec ting su ch deficiencies and defects,
as well as all damages resulting from such defic ie ncies and defects .
ARTICLF:46 . TIME OF CO MPLETIO AND LIQ UlllATED DAMAGE S
It is hereby understood and mutually agreed , by :md between th e ,_,a rties hereto , hat th e date
of be ginning , rat e of prog ress , and th e time for comp letion of th e Work to be done hereunder
are ESSENTIAL CO NDITIONS of this Agreemen:, and it is -understood and agreed that th e
Work embrace d in this Contract sha ll be co mmence d ai ,he time specified in the No tice to
Proceed .
It is further agreeri that time is of the essence of each and every portion of th is Contract , and
of any portion of the Work described on the Drawings or Specifications, wherein a definite
and certain length of ti me is fixed for th e performance of any act whatsoever. The parties
further agree that wh ere under th e Contract additional time is allowed for th e comple ion of
the Work or any iden!ified portion of the Work , the new tim e limit or limits fixed by such
ex tension of the time fo r completion shall be of the essence of this Agreement.
Contractor acknowledges that subject to any lim itat io ns in the Lea se Purchase Agreement ,
the Fixed Limit of Construction Cost is consistent with and considers the number of days to
substantially co mplete the Project and the number of days to finally complete the Project to
which the parties may have stipulated in the Agreement , which stipulation was based on the
Fixed Limit of Construction Cost. Contractor agrees that Work shall be prosecuted regularly ,
diligently and uninterruptedly at suc h rate of progress as will ensure the Pro ject will be
substantially complete , and fully and finally complete, as re cognize d by the issuance of all
required Notices of Substantial Completion and Notices of Final Acce ptance , within any times
stipulated and specified in th e Agreement , as the same may bP. amended by Change Order
or other written modifi cation , and that th e Prin ci pal Represe ntative wi ll be damaged if the
times of comp letion are delayed .
It is ex pressly understood and ag ree d , by and betwee n the parties hereto, that the times for
'.he Substantial Comp let io n of the Work or for th e fina l acceptance of th e Work as may be
stipulated in th e Agreeme nt , and as applied he re are reasonable times for these stages of
co mpletion of th e Work , taki ng into such consideration all factors , including th e ave rag e
climatic range and usual indu strial conditions prevailing in the lo cality o f th e building
operat ions .
If Contractor shall neg lect, fail o r refuse to comp lete th e Work within th e tim es specifi ed in th e
Agreeme nt , such failure sha ll constitute a breac h of th e term s of tli c Contr act and the Cit;,
acting by and through th e Prin cipal Represen tative , shall be ntitled to liquidated damages
for such neglect , fa ilure or re fusal , as specifi ed in Article 54C , Modificatio n of Article 46 .
Contractor and Contractor's Curety sha ll be joi ntl y liable for and shall pay th e Principal
Repres entative , or th e Principal Represe ntative may withhold , th e sum s hereinafter stipulated
as liquidated damag es for e ach calendar day of delay until the en tire Proj ec! is 1)
substantia ll y completed , and th e Notice (or all Noti ces) of Substantial Comph~tion are issued ,
2) finally co mplete and accep ted and th e Notice (or all Not ices) of Acce ptance are issued , or
Clly of Eng/owood Colorado
3) bot h. D1lay in sub~tantial completion 3ha ll be meas ured from the Date of the Notice tc •
Proc eed and delay in final comp le ion and acceptance sha ll be measured from the Date of
th e Notic e of Substantial Co mpletion .
In the first instance , specified in Arti cle 54C(1), Modificatio n of Article 46 , liquidated damages ,
if any , shall be the amount specified there in, for each calendar day of delay beginn ing aft~r
the stipulated number of days for Substantial Completion from the date of the Notice to
Pro ceed , until the date of th e Noti ce of Substantial Completion . Unle ss oth erwise specified in
any Supplementary General Conditions , in the event of any partial Notice of Substantial
Co mp le tio n, liquidated damages shall accrue until .:ill required Notices of Substantial
Completion are issu ed.
In the second instance , specified in Article 54C(2), Modification of Article 46 , liquidated
damages , if any , shall be the amount specified in Article 54C , Modification of Article 46 , for
each calendar day in excess of t~e number of calendar days specified in Contractor's bid for
th e Project and stipulated in the Agreement to finally complete the Project (as defined by the
issua nce of the Notice of Acce ptance) after the final Notice of Substantial Completion has
bee n issued .
In the third in stance , when so specified in both Articles 54C(1) and (2), both types of
liquidated damag es shall be separate ly assessed where those delays have occurred .
The parties expressly agree that said amounts are a reasonable estimate of the presumed
actual damages that would resu lt from any of the breaches listed , and that any liquidated •
damage$ that are assessed have been agreed to in light of the difficulty of ascertainin g the
actual damages that would be caused by any of these breaches at the time this Contract was
formed ; the liquidated damages in the first instance representing an es timate of da ma ge s due
to the inability to use the Project ; the liquidated damages in the second instance representing
an es tima te of damages due to th e additional administrative , technical , supervisory and
pr ofess ional expenses relat ed to and aris ing from the extended clo seou t period includin:;
delivery of any or all guarantees and warranties , the submittals of sales and use ta x payment
form s, the calli ng for the final insp ec tion an d the completion of the final pu nc h li st.
The parties al so agree and understanu that the liquidated damages to be assessed in each
instanc e are separate and di stin ct , although potentially cumulat ive , damages for the separate
and distin ct breaches of delayed sub stant ial co mpletion or final acceptan ce . Such liquidated
dam age s sh~II not be avoided by virtue of the fact of concurrent delay caused by th e
Pri ncipal f~eprese nt ative , or anyone acting on behalf of the Prin ci pal Repres entativ e, but in
suc h eve nt th e period of delay for which liquidated damag tcs are as se ssed shall be eq Jitably
adJ usted in acc ordance with Article 38 , Del ays And Exten sion s Of Time .
Al!TI C LE 47 . OAMAGES
If eithe r party to this Contract shall suffer damag e under this Co ntra ct in any manner because
of any wrongfu l act or neglect of the other part y or of anyone employed by eithe • c r them , •
the n th e party su ffering dam age shall be reimbursed by th e ottI br party for such uamage .
Exce pt to lhe exten t of damage s liquida ted for Contra ctor 's failu re t J ach iev e timely
C · ( 7f Englewood Colorado
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completion as se t forth in Article 11 , Time o! :;. ,mpletion, the Principal Representa tive shall
be responsible for, and at his <-· t , option rr :.iy insure against, loss of use of any exi sting
property not included in the Work , ,,:1!! to fire or otheiwise, however caused . Notwithstanding
the foregoing , or any other provision of this Contract , to the contrary, no term or condition of
this Contract shall be construed or interpreted as a waiver, express or implied , of any of the
immunities, rights, benefits , protection , or other provisions of th e Colorado Governmental
Immunity Act, CRS §24 -10 -1 01 , et seq . Th e parties understand and agree that liability for
claims for injuries to persons arising out of negligence of the City , it s departments,
institutions, agencies , boards , officials and employees is controlled and limited by the
provisions of CRS §24 -10-101 , el seq ., as now or hereafter amended and the risk
manag&ment statutes , CRS §24-30-1501 et seq .
Notice of intent to file a cla im under this clause shall be made in writing to the party liable
within a reasonable time of the first observance of such damage and not later than the tim e of
the final payment made by the City or any Third-party Lessor on the City's behalf, except that
in the case of claims by the Principal Representative involving warranties against faulty Work
or materials Notice shall be required only to the extent stipulated elsewhere in these General
Conditions. Claims made to th e Principal Representative involving extra cost or extra time
arising by virtue of instructions to Contractor to which Article 36 , Claims , applies shall be
made i n accordance with Article 36 . Ot~er claims arising und er the Contract involving extra
cor. , •r extra time which are made to the Principal Representative under this clause shall also
3de in accordance with the procedures of Article 36, whether or not arising by virtue of
iroatructions to Contractor; provided howev .. r that it shall not be necessary to first obtain or
request a written judgment of the City .
Provided written Notice of intent to file a claim is prov ided as required in the preceding
paragraph , nothing in tt1is Article shall limit or restrict the rights of either party to bring an
action at law or to se ek other relief to whi ch either party may be entitled , and shall not be
construed to lim it the time during which any action might be brought. Nothing in these
General Con d itions sh all be deemed to limit the period of tim e during which any action may
be brought as a matter of Contract, tort , warranty or otheiwise, it being the intent of the
parties to allow any and all actions at law or in equity for such periods as the law perm its. All
suc h rights shall , however be subject to the obligalion to assert claims and to appeal denials
pursuant to Article 36 , Claims, whe re applicable .
Neith er Contractor nor City nor th e ir respe ctive offi cers, directors , agents , employees, parent,
subsidiaries or affiliates or their officers, direct ors, agents or employees shall be liable to the
other, or to the other's parent , subsidiaries, affiliate&, officers, d irectors , agents , emp loyees ,
successors or assi gns, or their respective insureds, for any incidental , indirect, pun itive or
co nseque nt ial damages, co nne cted with or resu lti ng from perform ance or non -performance of
this Contract (ir respective of whether such cl aim of liab ility is based upon breach of warranty ,
stri ct liability , tort , Jntract , operation of law or otheiwise) or anything done in conn ection
therewith including , wi tho ut li mit at ion , claims in the nature of lost reve nues , income or profits
(other than payments expressly required and properly due und e r this Contract), and
increased expense of, reduction in or loss of power generation production or equipment used
therefor.
City of E,ig/owood, Colorado
A RTICLE ~R. C ITY'S Rlf:IIT TO DO THE WO l!K ; TEMPORARY S US l'E S IO N OF
WORK ; DELAY; DAMAGES
A. C ITY 'S IH GIITTO llOTIIE WORK
If after rece ipt of Noti ce to do so , Co ntractor should neg lect to pro sec ute th e W o rk
properly or fail to pe rform any provi sio n of the Contra ct, th e Prin c ipal Represe ntative ,
after a second sev en (7) days ' advan ce written No l ice to Contra ctor and the Surety may ,
without prejud ice to any oth er rem edy the Principal Representative may have, take
control of all or a portion of the W ork , as the Prin cipa l Representative deems necessary
and make good such defi ci en c ies deducting the cost thereof from the paym ent th en o r
thereafter due Contractor , as provided in Article 30 , Correction Of Work Before
Acceptance and Article 33, Payments Withheld , provided , however, that the City shall
approve th e amou nt charg ed to Con tra ctor by approva l of the Change Order.
B. TEMPORARY SUS PENS I ON OF WO RK
Th e City shall have the au thori ty to suspend th e Work , either wholly or in part , for such
pe riod or periods as may be deemed necessary d ue to ·
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1. Unsuitable wea th er; •
2. Fau lt y workmanship ;
3. Improper sup erintend ence ;
4 .Contra ctor ·s failure to perfo rm any pro vision of the Contract Documents ;
5: Loss of , or restrictions to , appropriations ;
6 . Conditions , whi ch may be co nsidered unfavorabl e for th e p rosecution of th e Work .
If it should become necessary to stop W o rk fo r an indefinil e perio d, Co ntractor sha ll
st ore materia ls in such mann e r that th ey wi ll not become an ob stru cti on or beco me
damaged in any wa y ; a nd he o r she sha ll take every precau tion to pre ve nt damage to or
deterioration of the W ork , provi de suitabl e draina ge and e rect temporary struc tures
whe re necessary . Con tractor shall bf · ,imbu rsed fo r all costs incurred due to such
susp ens ion includin g demobiliza tio n.
Notice of su spension of Work shall be provided to Contractor in wril ing stating the
reasons th e refore . Co nt ractor sha ll again pro cee d wit h the Work w hen so no tified in
w ritin g.
Con tra ctor unde rstands and ag rees lhat th e Ci ty ca nn ot predict w ith certai nty future
reve nue s and co uld ultimate ly lack th e reve nu e l o fu nd th e app ro pria ti o ns app lica bl e to
thi s Co ntr act. Contractor furth e r ac knowledges and agrees tha t in such eve nt 11,at State
ma y, upon Notice to Contractor, suspen d the Work in anticipa tion of a termination of th e
Co ntract for th e conve n ie nce of th e State, pursua nt to Article 50 , Te rmi nation For the •
Public Interest of State . If th e Contrac t is not so term inated the Fi xed Limit of
Co nstruction Cos t and the Con tra ct tim e shall be equi tab ly adj usted at th e ti me th e
Ci ty or Eoglowood Coio1ado
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c.
Principa l Representative direc ts the Work to be recommenced and gives Noti ce th at the
revenue to fund the appropriation is availabl e.
DELAY DAMAGES
Th e Principal Representat ive and th e City shall be liabl e to Contractor for th e paym en t of
any claim for extra costs , extra compensation or damages occasioned by hindran ces or
delays enco untered in the Work only when and to th e limited exte nt th at such hindran ce
or delay is caused by an act or omiss ion within the contro l of th e Pr incipal
Representative or other person s or entities acting on behalf of the Principal
Representative . Further, the Principal Repres entative and the City sha ll be liable to
Contractor for the payment of suc h a claim only if Contractor has provided required
Notice of the delay or impact , or has presented its claim for an extension of time or clai m
of other delay or other impact due to chang es ordered in the Work before proceeding
with the changed Work . Except as otherwise provided, claims for extension of time shall
be Noticed and filed in accordance with ,\rticle 38, Delays and Extensio ns of Time , within
three (3) business days of the beginning of the delay with any claim filed within seven (7)
days after the delay has ceased , or such claim is waived . Claims for extension of time or
for other de lay or other impact resulting from changes ordered in the Work shall be
presen te d and adjusted as prov ided in Articl e 35 , Changes in the Work .
ARTICLE 49 . CITY 'S RI GHTS TO TERMI NA TE CONTRACT
A.
D.
GENERAL
If Contractor shou ld be (i) adjudged bankrupt , or (i i) if he or sh e should make a general
assignment for the benefit of his or her creditors, or (iii ) if a receive r should be appointed
to tak e over his affairs , and, in th e ca se of (i), (ii), or (iii), su ch proceedings are not
dismissed within sixty (60) days , or if he or she should fail to prose cute his or her Work
with due dilig ence and ca rry the Work fOl'.\•3rd in acc ord,rnce with the con str uct ion
sche dule and the time limits set forth in th e Contra ct Do~urn t~,is , or if he or she should
fa il to subseque ntl y pe rform one or more of i be pro visi c11s of th e Co ntrac t Doc um ents to
be performed by him , th e Principa l Represen 1.:fr.'P. m,;v ~~:':e writte n Noti ce on
Contractor and th e Su rety on pe rforman ce and payment bond s, stati ng hi s or her
intention to exercise one of the remedies hereinafter set forth and th e grounds upo n
whi ch the Princi pa l Representa tive bas es his or her right to exe rcise such reme dy.
In such even t , unl ess the matte r complained of is satisfact<Jrily cleared wi th in ten (10)
days after delivery of such Notice , th e Princi pal Representative may , with out prejudice to
any oth er right or reme dy , exe rcise one of such remedies at once ..
CO DITIONS AN D PRO CE DURE S
1. The Principal Representative may termi nate the servi ces of Con tractor , which
terminat ion sha ll take effect immed iatel y upon serv ice of Not ice thereof on
Cont ra ctor and his or her Sure ty, wh~•eupon the Surety sha ll have th e righ t to take
over and perform the Contract. If the Sl•rety doe s not provide Notice to the
C,tv of Englewood, Colorado
Principal Representative of its intent to co mmence performance of th e Con tra ct
within ten (10) da ys after delivery of th e Noti ce of termination , the Pr incipal •
Representative may take over th e Work , take pos sess ion of and use all materials ,
tools , equipm ent and appliances on the premises and prosecute the Work to
comp let ion by suc h means as he or she sha ll deem bes t. In the even t of such
termination of his or her service , Contractor shall not be entitl ed to any further
payment under the Contract until th e Work is completed and accepted. If the
Prin ci pal Repres enl,tive takes over the Work and if the unpaid balan ce of th e
Contract pr ice exceeds th e cos t of completing th e Work , includi ng compensation
for any damag es or expe nses incurred by the Prin cipa l Representative t11rough the
default of Contractor , suc h excess shall be paid to Contractor. If, however , the
cost , expenses and damag es as certified by the City excee d such unpaid balance
of the Contract price, Contractor and his or her Surety shall pay the difference to
the Principal Representative .
2. The Princ ip al Representative may require the Surety on Contractor 's bond to take
control of the Work and see to it that all the deficiencies of Contractor are made
good , wi th due diligence within ten (10) days of delivery of Notice to the Surety to
do so . As between the Principal Representative and the Surety , the cost of making
good such deficien cies shall all be borne by the Surety. If the Surety takes over
th e Work , either by ele ction upon term in ation of the services of Contractor
pursuant :o Section 8 (1) of this Articl e 49 , City 's Right To Terminate Crintract , or
upon instructions from the Principal Representative to do so , the provisions of th e
Contract Document s shall govern the Work to be done by th e Surety, the Surety
being substituted for Co ntra ctor as to such provisions , including provisions as to •
payment for the Work , the times of completion and provisions of this Article as to
the right of the Prin cip al Representative to do th e Work or to take co ntrol of all or a
portion of the Work .
Th e Principal Representative may take co nt ro l of all or a portion of the Work and
make good th e deficiencies of Contractor , or th e Surety if the Surety has been
su bs tit ut ed fo r Contractor , with or without termin ating th e Contract , employ ing
such add itio nal help as th e Principal Repre se nta ti ve de ems ad vi sa bl e in
accordance with th e provisions of Article 48A , Sta te's Right To Do The Work ;
Temporary Sus pension Of Work ; Del ay Damag es . In suc h event , th e Principal
Represe ntativ e sh~II be entitled to co ll ect from Con tra ctor and hi s or her Surety , or
to deduct from an1 payment th en or th erea ft er due Co ntra ctor , the cos ts incurred
in having such defi ciencies mad e goo d an d any damag es or ex penses incu rr ed
through the default of Co ntractor, provid ed th e City app rove s the amount thu s
charge d to Contrac tor . If the Con tract is not termin ated , a Chang e Ord er to the
Con tr ac t shall be exec ut ed, uni latera lly if necessa ry , in accord an ce with th e
proce dures of Article 35 , Chang es In Th e Work .
c,ry of Englowood, Colorado
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~C~. -~A~l~)D=l~T~tO~~A=l.~C~O~N~D~l~T~tO~N~S
If a ny te rm ination by the Pr inci pal Represe ntativ e ror cause is late r determin ed to have
bee n improper , the term inati on ;;hall be au toma tica ll y conve rt ed to and deemed to be
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a term ination by th e Prin ci pal Represe nt ati ve fo r conven ie nce a nd Contrac tor sh all be
limited in recovery to th e co mpensation provided fo r in Art icle 50, Termin atio n Fo r
Pub li c Interest Of the City . Termination by Cont racto r shall not be subject to suc h
conversion .
A RT tCL ES0. TERM I NA TIO ' FO R PUBLI C t T EREST m' C ITY
A. NOTI CE OFTERr.11 NA TION
II.
Th e perform ance of Work under t his Co ntra ct may be ter minated , in who le or from tim e
to time in part , by th e City wh e ne ve r for any reaso n th e Prin ci pal Re presentative shall
dete rmin e that su ch termination is in th e be st intere st of City . Termin ation of Work
hereunder shall be effected by delivery to Co nt racto r of a Noti ce of su ch te rminat ion
specify ing th e exten t to wh ich th e performan ce of W ork un der th e Contra ct is te rminated
and the date upon whic h such te rm in ati o n becomes effective .
PIWCED !J RES
After rece ipt of the Notice of te rm inatio n, Contra ctor shall , to the exte nt appropriate to
th e te rm inatio n, cance l o ut standin g co mm itm ents he reun der cove ring th e procure ment of
materials , supplies, eq uipme nt a nd misce ll aneo us ite ms. In ad d itio n , Co ntractor sha ll
exe rcise all re aso nabl e dilig e nce to accompl is h th e cance llati on o r divers ion of all
applica bl e o ut sta ndin g co mmitme nts cove ring pe rsonal pe rform a nce of an y Work
ter minated by the Notice . With respect to such canceled co mmitm e nts, Contrac to r
agrees to :
1. se ttl e all outs tanding liabi lities and all claims arising ou t of such ca nce ll ation of
comm itments , wit h approva l or ra ti fication of th e Principa l Re prese ntative , to the
extent he or she may require , which approva l or ratifi cation shall be fi nal fo r II
purpos es of th is clause ; a nd ,
2 . assign to the City , in the manne r, at th e time , and to the exte nt directed by the
Principal Representative , all of th e right , title , a nd interest of Contractor under the
orders and sub co ntracts so te rm ina ted , in which case th e Ci ty shall have the right ,
in its discret ion , to settl e or pay any or all claims arising out of th e term ination of
such orders and sub co ntra cts .
Contractor shall submit his or her te rmination claim to th e Principal Re prese nt ative
promptl y afte r receipt of a Notice of te rmination , but in no eve nt la te r than three (3 )
months from the effective da te
thereof, unles s one or mo re exten sio ns ,_ writing are granted by the Prin cipai
Representative upon
written request of Co ntra ctor with in suc h three month ne riod or authori zed ex te nsion
thereof. Up on
City of Englowood, Colorado
failure of Contractor to submit his or her termination claim within th e time allowed , the
Principal
Representative may determine, on the basis of information available to him , the amount ,
if any , due to
Contractor by reason of the termination and shall thereupon pay to Contractor the
amount so
determined .
Costs claimed , agreed to , or determined pursuant to the preceding and following
paragraph shall be in
accordance with the provisions of §24 -1 07 -101 , C.R.S., as amended and associated
Cost Principles of the Colorado Procurement Rules as in effect on the date of this
Contract.
Subject to the preceding provisions , Contractor and the Principal Representative may
agree upon the whole or any part of the amount or amounts to be paid to Contractor by
reason of the termination under this clause, which amount or amounts may include any
reasonable cancellation charges thereby incurred by Contractor and any reasonable
loss upon outst-inding commitments for personal services wh ich he or she is unable to
cancel ; provided , however, that in connection with any outstanding commitments for
personal services which Contractor is unable to c:a ncel , Contractor shall have exercised
reasonable diligence to divert such comm itments to other activities and operations . Any
such agreement shall be embodied in an Amendment to this Contract and Contractor
shall be paid the agreed amount.
The City may from time to time, under such terms and conditions as it may prescribe ,
make partial
payments against costs incurred by Contraclor in connection with th e termination portion
of this
Contract , wheneve r , in th e opinion of the Princip al Representative , th e aggregate of
such payments is
within the amount to which Contractor will be entitled hereunder.
Contractor agrees to tran sfer title and deliver to th e City , in the manner, at th e time , and
to the
exte nt , if any , directed by th e Principal Repres e ntative , such information and item s
which , if th e
Contract had been com pleted , would have been required to be furnished to th e City ,
including :
a . completed or partially completed plans , Drawings and information ; and,
b . materials or equipment produced or in process or acquired in connection with the
performance of the Work terminated by th e Notice .
•
•
Any disputes as to questions of fact , which may arise hereunder, shall be subject to the •
Remedies provisions of the Colorado Procurement Code, §§24-109-101 , fil §fill,
C .R.S., as amended .
C,fy of Englewood, Colorad'J
•
•
ARTICLE 51.
ARTICLE 52 .
ARTICLE 53 .
ARTICLE 54.
INTENTIONALLY DELETED.
INTENTIONALLY DELETED.
INTENTIONALLY DELETED.
OPTIONAL PROVISIONS AND ELECTIONS
The provisions of this Article 54 alter the preceding Articles or enlarge upon them as
indicated:
he Principal Representative and or the State Buildings Programs shall mark boxes and
initial where applicable .
A. MODIFICATION OF ARTICLE 45. GUARANTEE INSPECTIONS AFTER
COMPLETION
If the box below is marked the six month guarantee insper,1i on is not required .
□ _x_ Principal Representative initial
I!:..._ MODIFICATION OF ARTICLE 39. NON-BINDING DISPUTE RlsSOLUTION -
FACILITATED NEGOTIATIONS
If the box is marked , and initialed by the City as noted, the requirement to participate in
facilitated negotiations shall be deleted from this Contract. Article 39, Non -Binding
Dispute Resolution -Facilitated Negotiations, shall be deleted in its entirety and all
references to the right to the same where ever they appear in the contract shall be
similarly deleted .
The box may be marked only for projects with an estimated value of ie~s than $500,000.
D ___ Principal Representative initial
C. MODIFICATION OF ARTICLE 46. TIME OF COMPLETION AND LIOUIDAT.E D
DAMAGES
if an amount is indicated immediately below, liquidated damages shall be applicable to
this Project as, and to , the extent shown below . Where an amount is indicated !:lelow,
liquidated damages shall be assessed in accordance with and purs•Jant to the terms (.If
Article 46 , Time Of Completion And Liquidated Damages , in the amounts and as ~•0,e
indicated. The election of liquidated damages shall limit and control the parties right lo
damages only to the extent noted .
1. For the inability to use the Project, for each day after the number of calenuar days
specified in the Contractor's bid for the Project and the Contract for achievement
of Substantial Completion, until the day that the Project has achieved Substantial
Cltyo/Englewood, Cokl<-.do
Completion and the Notice of Substantial Completion is issued, th e Con tractor •
agrees that an amount equal to ze ro dollars ($0 ) shall be assessed against
Contractor from amounts due and payable to the Contractor under the Contract ,
or th e Contractor and th e Contractor's Surety shall pay to the Prin ci pal
Representative such sum for any deficiency , if amounts on account thereof are
deducted from remaining amounts due , but amounts remain ing are insufficient to
cove r th e ent ire assessment.
2. For damages related to or arising from additiona l administrative , technical ,
supervisory and profe ssio nal expenses related to and arising from the extended
closeout period , for each day in excess of the numbe r of calendar days specified
in the Contractor's bid for the Project and the Agreement to finally complete the
Project as defined by the issuance of the Notice of Fi nal Acceptance) after the
issuance of the final Notice of Substantial Completion , the Contractor agrees that
an amount eq ual to zero dollars($0 ) sha ll be assessed against Contractor
from amounts due and payable to the Contractor under the Contract, or the
Contractor and the Contractor's Surety shall pay to the Principal Representative
such sum for any deficiency, if amoun ts on account thereof are deducted from
remaining amounts due but amounts remaining are insufficie,,t to cover the entire
assessment.
D. NOTICE IDENTIFICATION
All Notices pertaining to General Conditions or otherwise required to be given shall be •
transmitted in wr iting , to th e individuals at the addresses listed below , and shall be
deemed duly given when r~!:e:'!P.d by the parties at th ei r addresses below or any
subsequent persons or addresses p,'lvided to the other party in writing .
Notice to Principal Representative :
Wi th copies to :
Notice to Contractor:
With co pi es to :
City of Englewood, Colorndo
State Building s Programs (or Delegate)
Stat e of Colorado
B.N.Tripathi
Vice President
9801 We sth eime r
Suite 302
Hou ston , TX 17042
General Counsel
Ameresco
111 Speen Street
Suite 410
Framingham, MA 01701 •
SCHEDULE 0:
• PAYMENT SCHEDULE AND SCHEDULE OF VALUES
•
•
Monthly inv oices wi ll be prepared by the Co nt ractor based on act ual cons tru cti on progrc·ss. The
fo ll owing tab le shows all of the co st compo nent s of the project. A buildin g by building breakdown of
th e co sts is shown in Schedule A .
City of Enolewood, Colorado
VAV at Recreation Center Gym S52,299 S11 ,506 $4,184 $3,138 $2,815 $785 I $785 $261 $261
v ... toVFD.~Fan $84,772 $18,850 $8,782 $5,086 $4,238 s1.2n s1.2n $424 $424 $122,920 I
High Effic:ienc:y Boiler.a $108,410 $23,850 $8,673 $8,505 $5,420 $1 ,62\. $1 ,626 $542 $542 $157,194
it Flow HYV Pu.nps to Variable Aow $73,279 $16.121 $5,863 $4,397 $3,864 $1 ,099 $1 ,099 $366 $366 $106,2~
rs on Branch Supply, Convert RTU $34,941 $7,687 $2,795 $2,096 $1 ,7•7 $524 $524 S175 $175 $50,664
$103,144 $22,692 $8,251 $6,189 $5,1 57 $1 ,547 $1 ,547 $516 $516 $149,559
$64,852 $14,267 $5,188 $3,891 $3,243 $973 $973 $324 $324 t94,035
$73,623 $16,197 SS,890 $4,418 $3,681 $1,104 $1 ,104 $368 $368 $106,753
$97,929 $21 ,544 $7,834 $5,876 $4,1'$6 $1,469 $1 ,469 $490 $490 $141 ,997
$204,004 $44,881 $16,320 s1,241 $10,200 $3,060 $3,060 $1,020 $1 ,020 $295,806
L.ightingControl-I $48,236 s10,1 n $3,699 $2,774 $2,3 11 $694 $894 $231 $231 $67,042
Technk:al Energy Audi I $34,458
Peffonnance and Payment Bond j $17,208
$972,9110 $214,057 $77,139 $11,311 $48,847 $14 ,595 $1 4,595 $4,145 $4,865 $1,482.5
00
Cityol-.~ • P-1 • •
• SC HEDULE P:
PRE-EX I Tl G SE RVI CE AG REEMENTS
Informatio n regardin g 1h e scope and cos/ ofpre-exislin g eq uipm enl serv ice co 1:m 1cts should be
lo ca led in this sc hedule. 11,is gives bolh /h e City and Co ntrac/or i11fo rm alion abou t how and when /h e
cx islin g cq 11if}m e111 is being serviced. As we ll , if/he Co 111rac 1or is credile d wilh any mainlcnan ce
sav ings or is wking ove r any ex iMin g service co nlracts, 1he scof)CS and cosls of such Co ntrac/s will
useful in /ra cking 1h e performance of1he Cc 11tra c1or in providin g 1/,e l'e{fU ired services and
docu ment ing any att ribu table cos t .m11 i11gs .
No ne
•
•
Cfty of Englewood, Colo,ado
• CHEDULEQ:
CU RRENT A D KNOWN Ci'J'ITAL PROJ ECT AT FACILITY
!f:hc;e ,,.~ any c11rrent or planned capi:al prujects to be implemented in th e facili ty, that information
sho11ld be co ntain ed in thi s sched11 le. Ti1i s i1!formati on co 11ld prove to be very 11s ef11 I in th e 011t -years of
•11e con tra ct to avoid po tential disp 11t es over long-term energy savings perform cmce. overall fac ility
energy co nrnmpt ion and costs..
No ne
•
City of Eog/owood, Colorado
•
•
SCHEDULER:
PROJECTED FINANCIAL PERFORMANCE
Projecr Pro-Fo,1n, • F/111/ Tec/N1k1 / EtMtflY Audit
Clry of E(tflltWOod
City of EHglewood, Co/onldo
• sr<JEDULES
CERTIFICATE OF INSURANCE
To be provided by the Contracior after execution of the contract.
•
c,ty ol Engiol'/000, Coll,t8d0
• EX HIBITS
•
•
EXHIBIT I
PERFORMANCE BONO
PERFORMANCE BO ND
KNOW AL L MEN BY TI-I FSE PRESE TS , 1h u1 Amcrcsco , In c., (Principal) a corporu lion orga ni zed
und er th e laws of the State ol De laware wit h it s prin ci pa l pl ace of bu si ness al S uite 41 0,111 Spee n
Street, Fra mingham , MA . 0170 1 as Prin cipal , and Wes tern Surety Co mpan y a co rpora tion organized
under th e laws of th e State of So uth Dakota with it s office located at 101 South Phillips Street, Siou x
Fall s, Sout h Dakota, and Safeco In surance Co mpany of Amer ica, a co rp oration organi zed und er th e
laws of the St ate of Was hin gton wit h its office loca ted al Safeco Pl aza , Sea ttl e, Was hin gton 98 185 , as
Co-S ureti es, eac h be in g autho rized to tran sac t business in th e St ate of _______ , are held
and firmly bound unt o
-,-----,--"7""----------------------<"Obli gee"), in th e penal sum of ______________________ _
-----,,--,--=-,---,--,,--:-::-~-,--,-,--,-,----,--,-,--,-,------,-Doll ars for th e
pay ment of wh ich Prin cipal and Co -Sureties bind them se lves, th ei r hei rs, exec ut ors admini strators ,
successo rs and ass igns, jointl y and se verall y, firml y by these pre sents. II is und er too d among th e
parties hereto th at in no eve nt shall the surely be li ab le for a greater sum than the penally of thi s bond .
WH EREAS , Prin cipal has by written agreement dated , 20 entered into a
co ntract with Ob ligce for Furni sh and In stall ene rgy sa vin gs equipm em in accordance with
which co nt ra ct is by reference mad e a part hereof, an d is hercin af\er referred lo as the Contract , and
WH EREAS, thi s Perform anc e Bond appli es onl y to th e in stall ation port ion o f th e Co ntra ct and docs
11 01 ap pl y in any way to energy savi ngs guara nt ees, pay ment s or ma int enance prov isions, excep t 1hal
thi s Performance Bond shall guarantee that th e installation will be free of defect ive materi als and
wo rkman ship for a pe ri od of twe lve ( 12) month s fo ll ow in g co mpl eti on and acce pl anee of th e Co ntra ct.
NOW , THEREFO RE, th e co nditi on of thi s ob li ga ti on is such 1ha1 , if th e Princip al shall promptly and
fa ithfull y pcrfunn th e in stall at ion pursuant 10 the und ert ak ings, cove nant s, ug ree mcnt s, term s and
co nditi ons of sai d ontraet, and any ex tension 1hcrco f1h at muy be granted by the Ob li gcc , with or
without noti ce 10 th e Co -Suretie s, and trul y kee p and perform all th e und erlukin gs, cove nunl s,
agrccmc nl s, term s und co nditi ons ofuny und all duly aulh orit.ed modifica ti on s, all crati ons, changes or
add iti ons 10 said Co n1ru c1 th at may hcrc af\er be mudc , noti ce 10 the co-Su reti es of such 111 od ifi ca 1i ons,
alterat ions, changes or add iti ons being here by wa ive d, th en th is obliga ti on shull beco me void ,
oth erw ise 10 rema ;n in full forc e and virtu e.
PR OV ID ED, HOW EVER , th at no right of ac ti on shull accru e upon or by reaso n hereof to or for th e
use or benefit of anyo ne oth er th an the Ob li gee(s) nnmed herein ; and th at any suit , ac ti on or
proceeding by th e Oblige e lo recove r on thi s Per~ rm aP"e Bond shall be in stitut ed withi n two years
from th e date of acce pt ance of th e in sta ll ati on of the eq uipm ent by th e Obligec , and
City of Englewood, Colorado
PROV ID ED FURTHE R, th at wheneve r th e Principal shall be and declared by the Obligee to be in
default of th e ob li ga ti ons und er th e Co nt ract fo r eq uipm ent in stallation , th e Ob li gee hav in g perform ed
it s obli ga ti ons under th e Co nt ract, the Co-Sure ti es sha ll : (a) arrange for the Principal, with th e co nse nt
of th e Obligee , to perform and co mpl ete th e Co ntra ct; or (b) und ertak e to pe rfo rm and co mpl ete the
ont rnct it self throu gh its age nt s or through Ind ependen t co nt rac tors; or (c) after invest igati on ,
detem1ine the amount for which it may be liable to th e Owner and , as soon as prac ti ca l afte r the
amo unt is detennincd , tender payment therefore to th e Owne r.
IN WITNESS , WH EREOF , we have hereunto se t ou r hand s and sea ls thi s day of 20 .
AMERESCO , INC .
BY : ______________ _
WESTERN SURETY COM PANY
BY: ______________ _
Ric hard F. Caruso, Att orney-in-Fact
SAFECO IN SURANCE CO MPANY OF AMERICA
BY : ______________ _
Richard F. Ca ru so , Atto rney -in-Fact
City of Englewood, Colorado
•
•
•
•
•
EXHIBIT II
LABOR A D MATERIAL r AYMENT BO D
PAYM ENT BOND
KNOW ALL MEN OY T l IESE PR ESEN TS, th at Amcresco, ln c.,(P rincipa l) a co rporat ion orga ni zed
unde r th e laws of' the Sta te of' Delawa re with it s principa l place of bus in ess at Suite 410 111 Spren
Stree t, Framing ham, MA. 0 170 I ,as Principal and We stern Surety Co mpan y a corporatio n orga ni zed
unde r th e laws of the Stale of' Sout h Dak ota wi th it s ollicc loca ted at IO I Sou th Phill ips trcet, Sioux
Fall s, So uth Dakota and Safeco In sura nce Co mp any of' America , a corpora tion orga ni zed und er th e
laws of the State of Washin gton wi th it s ollicc loca ted at Safeco Plaza , Seattle, Wa shin gton 98 185 , as
Co-S ureti es , eac h bein g autho ri zed to transact business in the State of' _______ , arc held
and firm ly bo un d unto
____________________________ ("Ob ligee ") in the
pe nal sum of __________________________ _
------,-..,....--,-....,..--,--......,------,--.,--.,-,....,--,------Doll ars for the
pay ment of' whi ch Principa l and Co-S ureti es bi nd them se lves, their heirs, executo rs, ad mini strators,
successo rs and ass igns, joi ntl y and severa ll y firm ly by th ese prese nt s. It is understood among the
parties here to th lll in no eve nt shall th e surety ~e li able for a greater sum than the pe nalt y of this bond.
WII ERE/\S , Prin cipal has by wr itten agreeme nt da ted 20 entered int o a co nt rac t with
Ob li gcc fo r in sta ll ation of certain equipm em more spec ifica ll y described as fo ll ows:
WII ERE /\S, thi s Pa yment Bond app li es onl y to th e install ati on po rti on of th e Co ntra ct and doc s not
appl y in any way to energy sav in gs guara nt ees , payment s or maint ena nc e provi sions the reof.
NOW , THEREFO RE, the co nditi on of't hi s obli ga ti on is such th at , il'th e Prin c ipal shall pro mptl y make
paym ent to all claim ants as herei nafter defi ned, fo r all labo r and materi al used in th e perfo rm ance of
the ins tall ati on portion of the Co nt ract, the n thi s obl iga ti on shall be null and voi d, other wise to re main
in full fo rce and virtue , subjec t. however, to the following co ndit ion s:
/\ cla imant is delined as one havi ng a dire ct co ntra ct wi th the Prin cipal or wit h a subc ont ractor of the
Prin cipal fo r labo r. mate ri als or bo th , used or rea so nably required for use in th e pe rl'onnuncc ol't he
install ation portion of' the Co nt ract.
o suit or actio n shall be com menced here und er by any claimant.
(a) Un less claimant , oth er thnn one havi ng a direct co ntract with the Prin cipal , shall have given written
notice 10 any two of'the following: th e Prin cipa l, th e Ob li gce or o-'ureti es above nam ed wi thin nin ety
(90) days a Iler such clnim ant did or perfo rm ed the las t of' th e work or f'urni shcd th e last of' the mater ials
for which sai d cla im is mudc, sta tin g wi th sub stantial accurncy the amount claim ed and th e name o f"th c
part y to whom Lhc mut criu ls were l'urn ishe d or for whom the work or labor was cl one or perfo rmed .
Such noti ce shall be served by mailing the sa me by regis tered mail or cert ified mail , pos ta ge prepa id, in
an envelope addres sed to th e Prin ci pal , Ob li gee , or Co-Suret ie s. at any place where an office is
• reg ul arly maintained for the tran sac ti on of busine ss . or served in any manner in whi ch the lega l process
c,,y of Englewood, Colorodo
may be se rved in the state in whi ch th e afo re sa id project is locat ed, save that such servic e need not be •
made by a public officer. (b) After th e ex pirati on of one (I) yea r following the dat e on which cl ai mant perform ed labo r or las t
furni shed materi als on the in stallation portion of said Con trac t, it being understood, how ever, th at if any
limit ation embodied in thi s bond is prohibited by any law co ntrollin g th e constru cti on hereof such
limitation shall be deemed to be amended so as to be eq ual to th e minimum period of limitation
permitted by such law.
IN WITNE S, WH EREOF, we have hereunto set our hands and seals thi s
20
da y of
AMERESC O, INC.
BY : ____ _
WEST ERN SURETY COMPANY
BY: ___________ _
Ri chard F. Caru so, Attorney-in-Fact
SAFECO IN SU RANCE CO MPA NY OF AMERICA
BY :
Richard ,:. Ca ru s~, Attorn ey-in -Fac t
City of Englewood, Co/O<lldo
•
•
• EXH IBIT lll (i)
NOTICE OF ACCEPTANC~TECHNICAL ENE RGY AUDIT AND
MEASUREMENT AND VE RIFI CAT ION PLAN
To be provided by the Cit y .
•
•
c,ry of Englewood, Colorado
• EX HIBI T III (ii)
Notice of Su bs ta ntia l Co mpl eti on
STATE OF COLO RADO
OFFICE OF THE STATE ARCHITECT
STATE BUILD INGS PROGRAM S
Date of Partial Substan ti al
Co mpletion ::
OATE TO BE INSERTED BY THE PRI NCIPAL REPRESENTATIVE
In stitution/Agen cy: _________________________ _
Project No ./Na me :
TO :
• Princip al Representa tive
•
nnd
Co ntractor
·111is is 10 ndvisc yo u thnt lhc Work hns been rc1,1icwcd, in spected 11nd dctcn nincd, to 1hc bcsl know ledge, infonnation w1d be lief or th e
ArchilL-clfEnginccr, lo be substnn ti ully co mple te us of the do le nolcd nhovc in acconhmcc wi1h the cri 1crin out lined in Aniclc 41 of ·111c
General Conditions of the Contlik:t nnd the S1lecifirulions. including without li mitn lion u) sultublc for occupuncy, b) in spected for code
complin ncc with Buildi ng In spection Records si gned by code uffi cinls for the Stntc, c) determined to be full y nnd comfor111bly usubl c,
nnd d) fu ll y cleaned and approprintc for prcsc11111tion to the public .
i\ pun ch lis 1 or worlr. 10 Ix: comp leted. wmk not in comp li uncc wi1h th e l)ruwings or Spccilie111ion s. 11nd unsntisfoctory work is nll~ehcd
herclo. ulong wi1h the Co'l tmctor's schedule ror th e com 11letion or each nnd every item idcn tili ed on the punch li st ~pec irying th e
Subcon tracto r or trade respo nsible for the work, nnd lh e dmes th e completio n or corrccliun will be co mmenced nnd lini shcd wit hin nny
period indi cu ted in !he Agreemen t for pun ch li st com plelio n prior to Finni Acccptnnec .
Excep t '!lS sm1cd on 1he reverse side or th is No tice or Pnrlint Subsln ntinl Completion, ull mnnufocrnn:rs· wnrranties. other specinl
warmnti1..:; und the Con tm ctor's one-year ohligntion to pe rform rc mcdin l wo rk, shnll commence on the Dote of Substanlin l Comp letion
nntrd nbo\'e .
This Notice or Par1 ial Subs 1nn tin l Comple ti on shull be crTcclh•c und cslnblish the Dale of Subsla nliol Co mpl eti on onl )· when fo lly
executed on th e reverse by the Con trac tor and the Pr:ncipnl Represen tati ve . The Prin cipal Rcprescntalivc nccep ts th e Wo rk as
sub 1nntinlly comp lete as or th e Dnte of Substnntin l omplcl ion herein noted . The Contmclor ogrccs 10 complete or correct the Work
identified on th e nnochcd pun ch lisl and 10 do so in nccordnnce with nnnchcd punch li st comp letion sched ule
City of Englewood, Colorado
Architec t/E ngineer Date
Cit y of Eng lewood Date
James K. Woodward, Mayor
Co ntractor
Principal Represe ntati ve
(In stituti on or Agency)
Date
Date
Th: responsil,ilili cs or th e Principa l Rc prcsc nlati vc nnd the Con tractor for securi ty, mointcnnncc. heal , utilili c!-, and insurance sha ll be n.s
speci fied in the Con1 rnct Docu ments or os othe rwise hcrcoftcr noted :
Exceptions. ifnny, 10 the comm cnccmcnl ofwurmnt ies shnll be:
•
'Ilic ottnchcd final pun h list consists of _____ pages. nnd the oll nc hed Con1 rnctor·s sc hedu le showing lhc dol es of •
commen ceme nt and comple ti on of each punch list item consi sts of ___ pages.
When complcicly cx rculcd, !Ins form shall be sen! 10 1hc Con tnmor and the l'nncipal Rcprcsc111111i,·c w11h I copy 10 Stale Bu ild ings l'rogl'llrns
•
City of Eng/6wood, Colorado
•
•
EX HIBI T IV
EQU IP MENT WARR ANT IE
ll 1i s will be prov ided as pa rt of th e As-Bu ilt doc um ent ati on prov ided al lh ~ end of co nstru cti on an d
co mm iss ioning .
•
Ctly of Englf'wood, Colorado
•
•
•
EX l·IIBIT V
Ml l\'1i-1.ITY AND WOMEN-OWNE D BUS I ESS EN T ERPRI SES
STA TE l)F COLORADO
OFFICE OF THE S}'~TE ARC HIT ECT
STATE Bl,ILD ING ,· i-.,OG RAMS
In stitu tio n/ Age ncy:
Project No ./Name:
TO BE ELIGIBLE I c R AWARD OF THIS CO NTRACT. EACH CO NT RACTOR (IN CLUD IN G
ARCHITECT/ENGINEER/C ONSULTANT/CONTRACTOR IS REQUE STED TO COMPLY WITH THESE REQ UIREMENTS .
The undcrsignc .. J\rchitcct/Enginccr/Consultant/Contmctor hereby ccrtilics tlm t th e {com pany) (joint ven ture) (i s) (i s not)' n
minority cn1crprise ns defined in 1his report . The undersigned Architcct/Enginccr/Consultan t/Controctor hereby certifi es the
(company) (joi nt ve nture) (is) (is not)' n womnn-owncd bu si ness enterp ri se us dr',1 1cd . ('Strike out where inopplicnblc ,)
•Persons signing hcrcb / swcur nnd umnu 1hu1 th ey urc uu th ori zcd to ncl on Archltccl/E ngin ccr/Consulrnn t/Contmct or's be half nnd
ncknowlcdgc 1h 01 th e Stoh: is re lyin g on th ei r rcp rcsc nto 1ions to th at clTc..'tt. Pr incip 11 I is not II rrco gni:ztd title and will nol bt ncctpttd
ARCI II TE CT/ENG INE EIUCONSULT AI\T/CONTRA !'OR
Lcgnl NnmcorCon tmc:ting En tity
•s 1g1111turc
ny:
Namc(print) Tille
Da lc: ______________________ _
II . Ii is 1hc gcnem l policy or the State orCo lomdo to be ns inclusl\'c !IS 1>ossiblc lo nll mcml,cr communities when spe ndin g 111,:puycr
do lla rs.
Il l. REQlllltEMEN'I S
A. Min ori ty Bu siness Enterpri se (MBE) means, for the purpose of1h is repo rt , a busin ess ent erpr ise
at least 51 percent th ut is ow ned and co ntroll ed by mino rit y gro up members, or, in th e case of a
publi cly ow ned busine ss, ,,1 least 51 perce nt o~th e stock of which is ow ned and co nt ro ll ed by
minority gro up mc,llbcrs. f'ligib le perso ns arc expected to be engaged fu ll time in the day-to-day
operati on and manugement of th e busi nes s. Minorit y group members are ethnic mino riti es
inclu ding Afr ica n America n, I li sp ani c America n, Na tiv e American or As ian/Paci fi c American .
13 , Women llusim:ss En tcr1, · {WIIE) mcnns. for 1hc purpose or thi s rc1,ort, :i bus in ess en terpri se or nl lcnst 5 I percent of wh[ch
is owned 11~!! r~!:!:--.:!!..U oy n \\Olllnn or women , or m the c11sc or n public I) •Owned bu si ness. nt lc1ist 5 I perce nt or the Slod, of
City of Enqlowood, Colorado
which is owned Ind controlled by women. Women arc expected 10 be engaged full lime in 1hc day-1o-d1y operation IOd
managcmcnl of lhc business. •
C. The State of Colorado does not have certification process nor docs it require MO ~ and WBE's 10 be ccrtined EXCEPT for
ecftai n contnw:ts for highway and bridge co ns1ruc 1lon tdmlnistctcd by 1he Colon.do Department ofTranspon.arion .
D. The pcrcenrqcs of m! iority and womcn-otAncd business participation will be dctenni ncd by dollar v■Juc of the ~ork
subcontracted lo or joir • ventured with minority and women-owned finn s, as compared to !he tota l dollar value of the bid
amoont for all wort bid mdcr this contract.
E:. Prior IO the award of lhlS tonlracl, lhc c:onlractor will be required lo provide 10 the Principal Rcprescnt1tive a list of M/WBE
m tcrprises, stipJlatin& the doll.-amount of each subcontract or supplier of materials on page 2 of this Minority and Women
Business En1c,prisa,:.r1icipation Rcpon.
F ; ne contrlcior will retain records and documents showing the k:vel ,')f participation for two yr .ars followi ng completion of lhis
contract These records and documents, or copies lhcft:o(. will be made a.v1il~lc II rcasonab ,e ti mes and places for inspc:clion
by an authorized representative oflhe Principe! iteprcsenwivc. or its dcsi~cd represcntat'vcs. and will be !".,i>mitted 10 such
representatives upon wriucn request
MBE: YesOWBE : YesO
No O No 0
Total Contract Amount : $. ___ _
Name and Addreu or M/WBE MBE WBE Type of Work
Snbcootracton and/or Suppllen Contract Contract
and/or Self-Performed Work by Amounts Amounts
M/WBE Primes• --
ci .. •1nd1c atc cthn1c1ty based on Paragraph III . A. above .
Tota l MBE Contracts : _$~----------
To tal WBE Co ntracts : _$"------------•
• Total MBE¾:
Total WB E%:
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City of Englewood, COk>mdo
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EX HIBIT V I
CE RTI FWATI ON T HAT L I FET I ME OF EQUIP MENT EXCEE DS FI NANC I NG
TE RM
This ronn will be provided by the Governor's Energy Offi ce when th e Tec hnica l Energy Audit is
approved . Thi s doc um ent wi ll co nfinn th at th e lifecycle cos t exceeds th e term of the co nt:ae t.
City of Englowood, Colorado
• APPENDIC ES
APPENDIX A:
LEA E AGREEM•:NT AND DOCUMENTS
APPENDIX B:
RFP FOR CONTRACTOR SOLICITATION
APPEND IX C:
CONTRACTO R PROPO AL
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Cily of Engtawood. ColonJdO
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COUNCIL COMMUNICATION
Dale : Agenda Item: Subject:
June 21, 20 10 11 CV Motion to approve a Powe r Purchase Agreement
w ith Ameresco
Initialed By: I Staff Source:
City Manager's Office Michael Flaherty, Dep uty City Manager
COUNCIL GOAL AND PREVIOUS COUNCIL ACTTON
City Council has expresse d strong interes t in prom otin g ene rgy efficiency, altern at ive and renewa l
energy. In 2008, staff initiated effo rts to address energy effici ency and to de ve lop a plan for
imp lement ati on of "Gre.:~ City " initia1i ves. To th at end, City r.ou,icil appro ve d a Memorandum of
Understanding (MOU) with the Gove rn or'& Energy Office, (G EO ) on October 20, 2008. On Ma y 4,
2009, City Co un ci l approve d, by Res ol~•'~~ #38 of 2009, th e se!~cti on of Ameresco, Inc . as the
City's Energy Service Compa ny. On Jun e I , 2009, City Coun.:i l app roved, by M oti on, an
agreemen t betwee n th e City and Ameres co for th e provision of a Tec hni ca l Ene rgy Audit (T EA ). O n
November 16, 2009, Co uncil approve d Am endment #1 to th e TE ,~ to provi de fo r th e in ve stigation,
desi gn, deve lopm ent, and impl ementat io n of ph otovo lt aic (s olar ) sys1ems al various City facil iti es.
The En ergy Audit Repo rt was di sc ussed at th e March 8, 20 10 Ci ty Co un ci l Stu dy Sess ion and th e
Power Purchase Ag ree menl was dis cuss ed during lhe Jun e 7, 20 10 Study Sess ion.
~!:COMMENDED ACTION
S1aff reco mm end s City Co un cil approva l, by moli on, of a Powe r Pmcha se Agreement with
Am eresco, In c.
BACKGROUND
During th e Tec hnical Energy Audit (TEA) th e City as ked Ameresco l o in ves ti ga te the poten tial us e of
alt ern ati ve energy solu1ions. Under th e term s of Amen dm en t # 1 to th e TEA, Am eresco proposed to
con du cl th e necessary resea rch in ord er to de termin e th e feasibili ty of provision of photovoltaic
(PV) solar panel install ati on at vario us City faci lili es.
Base d on th e findings of th eir research, Ameres co ha s determ in ~J phn tovolt ai c sys tems 10 be
feasi ble, pe nd ing a more 1h oro ugh structur al ana lysis, al vari ous City facil ities. Provis ion of PV
sys tems on Ci 1y faci lities is pr oposed to be do ne by Ameresco under a Power Purchas e Agreement
(PP A) in whi ~h Am eresco would provide the solar sys tems at no cos t to th e City and th e Ci ty wo ul d
purcha se th e energy produced fr om th e PV sys tem at an es tablis hed rat e. Ameresco will be eligible
fo r ce rtai n Xce l Energy rebates and federal tax crecii1 benefits 1h a1 ap pl y to a priva te co rp ora tion but
not a publi c (tax exe mpl) ent ity .
Ameresco wil l provide PV systems at th e Civi c Cen ter, th e Malley Senio r Cen ter, th e Poli ce/Fire •
Administration (Safety Services) Bu ildin g, and th e Servicen ter. The PV sys tems propos d will
provi de renewab le energy fo r 4.7% of th e totul lec tri ci ty th e City currentl y us r.s and 10.3% of th e
electrical energy us age of th e selected buildin gs. Ameresco will design , build, nw n, operate and
maintain th e PV syste ms for th e term of th e agreement. Th e City wi ll receive electrici ty output fr om
the sys tems to di splace purchases from Xce l. Th e con tract term is 20 years , wi th purchase opti on at
an\' tim e du ring t~e term at fair mark et va lu e an d at th e end of a 5-yea r renewa l term (25 yea rs ) for
$1 each.
FINANCIAL IMPACT
The cos t of th e systems to Ameresco is $1 ,5 82,878, wi th rebate offse ts of $554,000 . The City's
purchase price tor the electr ici ty is se t at $0 .088 per kWh, esca latin g at 2% per ye ar, as co mpared
to th e avera ge curr ent rate for the selected build ings of $0 .0905 /kWh and th e histori c Xcel
sca latio n rate of 3.4 %
LIST OF ATTACHMENTS
Ema il fr om Mic hae l Cas tonguay of Ameresco in resp onse to Coun cil questions
Powe r Purchase Agree men t •
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CO FIDENTIAL
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POWER PURCHASE AGREEMENT
Dated as of _____ , 1010
by and between
Ame resco So lar Englewood LLC
as Provider
and
the City of Englewood , Colorado
as Customer
CO FID ENT I AL •
TABLE OF CONTENTS
I. Defi niti o,•s ................................................................................ . .. ............ 5
2. Pu rohasc and Sale of S lu r Serv ices ........................................ . .. ............ 9
3. Co nsl/'U cti on, in stallnt i,10 and Tes tin g of Systems ........................................................ 9
3.1 Install ation ......... . ................................................................................................... 9
3.2 Co ndition s Preccdc,,t to Co mm ence ment of Co nstru ct ion and in stall ati on ........... 10
3.3 Utility App 1<wal s .................................................................................................. I I
3.4 Energy Deli very ...................................................................................................... I I
3.5 Ri sk ~f Loss , Exc lu sive Con trol ............................................................................. 12
3.6 Addit ion.i &y,;1\";11s ............................................................................................... 12
4. Operation and Mai nt enan ce of Systems ...................................................................... 12
4.1 O&M Work ; Phon e/Da ta Line ............................................................................... 12
4.2 Malfun cti ons and Emerge ncies ............................................................................... 13
4.3 Meteri ng ............................................................................................................... 13
4.4 Titl e to Systems; Custome r Not Operator ............................................................... 14
4.5 Out ages............. .. ........................................................................................ 14 •
4.6 Co mpli ance with Utility Speci <ica ti ons.................. .. .............. 15
5. Purchase of So lar Se rvi ces ............................................................................................ 15
5.1 l'urcha se Requirement ........................................................................................... 15
5.2 Environment al Attribut es ....................................................................................... 16
6. Price and Pay ment.. ............................................ .. .. ....................................... 17
6.1 Pri ce................................................................. .. ......................................... 17
6.2 Taxe s ....................................................................................................................... 17
6.3 Billing and Pa yment. ............................................................................................... 17
6.4 Adjustme nts 10 Co ntra ct Price ................................................................................ 18
7. General Covena nt s ....................................................................................................... 19
7. I Cove nant s of Provid er.......................... .. ............................. .. ................... 19
7.2 Custome~s Cove nant s ............................................................................................ 19
8. ln sunm ce Requirements................................................................ .. ............ 21
8.1 Prov id e~s In suran ce .............................................................. .. ............... 21
&.2 Customer's In suran ce .............................................................................................. 21
8.3 Waive r of Clai ms .................................................................................................. 21
9. Fo rce Maj eure Eve nt s ................................................................................................... 22 •
CO 'FID ENTI AL •
10 . Tem1; Customer Opti ons; Tem1ination ....................................................................... 22
10.1 Term ...................................................................................................................... 22
10.2 Customer Option s Upon Cessa ti on or Bu sine ss Opera tion s al Site(s) ................. 22
I 0.3 Customer Options Upon Ex pirati on ofTenn ........................................................ 23
10.4 Customer Purchase Option Pri or 10 Ex pirati on Date ............................................ 24
10 .5 Pay ment orTennin ati on Value on Tennination Date ........................................... 24
I 0.6 Provid er Termina tio•1 ............................................................................................ 25
I I. Default s ....................................................................................................................... 25
11 . t Customer Defa ult .................................................................................................. 25
11 .2 Provider Defa ult .................................................................................................... 26
12. Remedi es Fo ll owing Default ...................................................................................... 27
12.1 Cu stomer's Remedi es Upon Occurrenc e or a Prov id er Defa ult .................. . ... 27
12.2 Provid er's Rem edies Upon Customer Defa ult .............................................. . ... 27
12.3 Limitati on or Dam ages.................................................................................. . 28
12.4 EtTc:c t or Termin ati on of Agree ment ..................................................................... 28
13. lndcmnili ca ti on ........................................................................................................... 28
• 13.1 Ind emn ifica ti on by Provider ............................................................................... 28
13.2 Indemn ifica ti on by Customer ............................................................................... 28
13.3 Noti ce of Claim s ................................................................................................... 29
13.4 Defe nse of Action ................................................................................................. 29
13 .5 Survi va l or Provis ions .......................................................................................... 29
14 . Mi sc el laneous Pro vis ions ........................................................................................... 29
14 .1 No ti ces ................................................................................................................ 29
14 .2 Auth ority .............................................................................................................. 29
14 .3 Ass ignment ..................................................................................................... 32
14.4 uc cesso rs and Ass igns ......................................................................................... 32
14.5 Entire Agreement .................................................................................................. ji
14 .6 Am endment s 10 Agreement .................................................................................. 33
14.7 Wa ivers; Ap provals .............................................................................................. 33
14.8 Part ia l In va lidit y .................................................................................................... 33
14 .9 Execu ti on in Co unterpart s ..................................................................................... 33
14.10 Gove rnin g La w: Juri sdi ctio n: Fo rum .................................................................. 33
14.11 All omey s' Fee s ................................................................................................... 34
14 .12 o Third Party Righ ts ......................................................................................... 34
14 .13 Treatm ent or Add iti ona l Amount s ..................................................................... 34
14 .14 . o Agen cy ........................................................................................................ 35
14.15 o Publi c Utility ................................................................................................. 35
14 .16 No Recourse to Affi lia tes .................................................................................... 35
14 .17 oo peration with Fi nancin g ................................................................................ 35 •
0 FIDE TIAL
14 .18 Setoff ................................................................................................................... 36
I 5. Co nfid ent ial Informati on ........................................................................................... 36
16. Es toppel ....................................................................................................................... 37
Ex hibits
Exhibit A -Description of Sites
Exhibit B -Description of Sy stems
Exhibit C -Pri cing
Exhibit D -Termination Values
Ex hibit E -License Agreement
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CO FIDENTIAL
POWER PURCHASE AGREEMENT
This POWE R PURCHASE AGREEMENT, dated as of
---------~ 2010 (the "Effec tive Dal e") (as •mended, amended and
resta ted , supplemented or otherwise modified from time 10 time , tl1e "Agreement") is by
and betwee n Ameresco Solar Englewood LLC, a Delaware limit ed liability company
("Provider"), and the City of Englewood, a municipal corporation formed under th e laws
oflhe State of Co lorado ("Customer") (each a "Party" and collectively . the "Parties"),
RECITALS:
WHEREAS , Customer desires that Provider co nstruct , install , m,iintain and
operate, and Provider desires to construct, install, maintain and operate so lar generated
electrical systems to be located al one or more facilitie s owned by Customer; and
WHEREAS, Prov ider desires to se ll , and C-Jslom er desires lo purchase, (i) the
entire energy output of such solar generated electrical sys tem s and (ii) other service s
pu r.man l to the term s and conditions set forth herein ; and
NOW THEREFORE, in co nsideration of the :nutual promi se, set forth below, and
other good and valuable considerati on, the receipt and suffi ciency of which arc hereby
acknowledged, the Parties hereby agree as follows :
AGREEMENT :
I, Drflnltioos . Unless otherwise required by th e context in which any term
appears : (a) capitalized term s used in thi s Agreement shall have the respective meanings
set forth in thi s Section I; (b) th e si ngul ar shall include the plural and vice_versa ; (c) the
word "including" shall mean "including, without limitation", (d) refe rences to "Sections"
and "Exhibits " shall be to sections and exh ibits hereof; (e) the word s "herein." "hereof'
and "hereunder" shall refer to Ibi s Agreement as a whole and not to any particular section
or subsection hereof; and (f) references to Ibis Agreement shall include a referenc e to all
exhibit s hereto , as the sa me may be amend ed, modified , supplemented or replaced from
time to time ,
"Agreement" shall have the mea nin g sc i forth in th e preambl e.
"Annual Rate Esca lator" shall mean two percent (2 .00 1/,).
"Applicable Law" shall mean, with respect to any Governmental Authority , any
constitutional provi sion, law, statute, rule, regulation , ordinru1cc1 treaty, order, decree ,
judgment , decision , ce rtifi ca te, holdin g, injun cti on, regi strati on , li ce nse , franchi se,
perm it, authori zat ion, guid elin e, govern menta l app rova l, co nse nt or requirement of such
Governmental Authority , enforceable at lnw or in equity, along with the interpretation
and ad mi nistratio n thereof by any Gove rnm ent al Authority .
"Claim Notice " shall ha ve th e meanin g se t forth in Sectio n I ).3 .
"!&!!2" shall me an th e Intern al Reve nue Code of 1986, as amended .
CON FID E TI/\L
"Co mme rcial Operatio n Dat e" shall have th e mea nin g se t fo nh in Sec tio n 3.4 .1.
" onlid ent ia l ln fo nn ati on" shall have 1:1e mea ni ng se t fo nh in Scc tiJn 15.
"C ustomer" shall have the meaning se t for th in th e preamble.
"C ustomer Defa ult " shall have th e mea ning set fo nh in Sec tion 11 .1.
"E nergy" shall mea n th e electrica l energy ge nera ted by th e Sys tems.
"Env ironm en tal Attiih ut cs 11 mea ns any and all environmental , power so urce, am:
emi ss io n charac teri stics, cred it s, red uctio ns, offse ts, all own nccs, and be nefits , howsoeve r
entitlt ed, directl y or indi rectl y attribu table to th e genera 1i on of elec tri city from 1h c
Sys tems. Envi ronmen t,' · "ri but es in clude but arc not lim ited to (i) any benefit acc ru ing
fr om th e renewa ble natc .i so lar PY-generated energy : (ii) any avoide d emi ss ions of
pollut ant s to th e ai r, so il , or wate r (s uch as sulfur ox ide s, nitroge n oxides , and ca rb on
monox id e; (iii ) any avoi ded cmi ssios of carb o, ·:oxide, metha ne and ot her gre en house
gases th111 ma y co ntribut e 10 the ac tu al or potenti al thrcnt of alt erin g th e Ea nh 's clim ate
by !rappi ng hea t in th e atmosphere: (iv) any pro pc ny rig hl s that ma y cxis 1 wi 1h rcspct to
th e forego in g attribut es , howsoever entitled : (v) di spl ·ement s ·,f energy ge nera ti on by
foss il -fu el-co nsum ing or GHG-emitting ge nera ti on reJou rces: (vi) any rcp onin g right s to
th ese avoided emissio ns. such as Green Tag Rcp onin g Ri ght s: and (v ii ) So lar Renew able
Energy Credi ts.
"E nviro nmental Fi na ncial lncer.tivcs" shall mea n eac h of 1hc fo ll owin g finan cia l
reba tes and incent ives th a1 is in effec t as of th e Effective Date or mn y come into cffcc1 in
th e fu ture: (i) pcrfo nnanc e-based in ce nti ves under th e sta:c's so lar progra m or initiati ve,
ince nt ive 1ax credi ts (in cludin g in ves tment tax credi ts arisi ng und er the Co de) othe r tax
bc ncfi1 s, and acce lera ted depreci ati on, any fin ancial ince nt ives in th e fo nn of credits ,
rebate s, gra nt s or sub sid ies for whic h 1h e Sys tems may be eligi bl e fr om a ut ility or any
oth er purty (co ll ec ti ve ly, "a ll owa nces"). howeve r named or refe rred to, wi th rcs pc·
any and all fu el, emi ss ions, air quality. energy ge nera tio n, or 01h cr enviro nmen tal
energy charnc 1cri s1ic s. res ultin g from th e use of so lar ge nerati on or th e avo id ai
em iss ion of any gas , chemi ca l or oth er substance int o 1h c air. soil or wa ter att ribli .-Olc 10
the sale of Energy ge ne'•l ed by th e Sys tem : and (i i) all reportin g righ1 s wi th respccl 10
such all own nccs .
"Expira 1ion Da te" sha ll haw th e meaning sci fo nh in Sec ti on I 0 .1.
"Fa ir Ma rk et Va lu ~" shall ha ve th e mea ning set fonh in Scc1io n I 0.3 .2.
"Forc e Mujcurc Eve nt '' shall mea n. when used in conn ec ti on wi th th e
pl!r fo nmmc\.' ofn Porty's obligatio ns unde r thi s Ag ree me nt , any of the fo ll • ·.,L eve nt s 10
th e cx1c nt 1101 ca used by such Pan y or i1s agc ms or employees :
(u) war , riot. acts of a publi c enemy or oth er civil distur ba nce;
(b) ucts of God. in cluding bu1 not limit ed I( storms. 0oods , lighlnin g.
earth qu ake s. hai lstorms, ice sIom1s, tomado s, typh oons, hurricane s,
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CON FID ENT I AL
land slid es , volca nic erupli ons, fire in cludin g but no1 limit cd 10 range or
forcs 1 fir es , und objec l strik ing 1h c ca rll1 Jrci:1 space (suc h as mclco ril cs).
sa bo1agc or dcs tm c1i on by a 1hird part y (o lh cr 1han any co mra clor rc1ain cd
by or on hchal f of 1h c Party) of faci lili cs and equipmcnl relnlin g 10 1hc
pcrfo nnan cc by 1hc a1Tec 1ed Party of il s obligal ;ons und er 1h is Agree mcni:
and
(c) slrikc s, wa lk ou1 s. loc koul s or simi lar indu s1ria l or labor ac li un. or
di spu 1es.
"Gov cmmcnt al Auth ority " sha ll mea n any fcdcrn l, stat e, regio nal , co unt y, tow n,
city, or muni cipal gove rnment , whether domes tic or for eign , or any depart mcn :, agency.
bur~au, or oth er admini strati ve, regul atory or judicial body of any such governme nt.
"Ind emnified Partv" shall have lh c mea nin g sc i fort h in Scc li on 13.3 .
"Indemnifying Party" shall have lhc mca:iing sel fort h in Scc 1io n 13.3.
"ln slallali on Work " shall mea n all work pcrfo m,cd by Provi der in con ncc li on
wi 1h the in stallati on, testin g and co mmi ss ioni ng of eac h Sys tem.
11 lnt crconn cc 1i on Point 11 shall have th e mea nin g set forth in Secti on 3.5.
"kWh " shall have 1hc meani ng sci fo rth in Scc li on 4.3 . I
"kWh Rules" shall have 1he mea nin g sc i fo rth in Scclio n 6. I.
''Li cense Agreement" mea ns that Li ce nse Agree ment cnt \!rcd in to by Provider and
1hc Customer in the fonn of Ex hibil E hcrcl o.
"Licensed Areas" shall mea n 1he pro pert y or prope rti es ow ned by Cuslor.,_, upon
whi ch one or more Sys lcms shall be in stall ed und er 1h is Agrec mcnl. ard as fur1her
desc ribed in th e Li cen se Agree ment.
"L iens" shall ha ve lhc meaning sc i fo r1h in Scc li on 7.1.3 .
"Me ler'' shall have lhe mea ning sc i fo rth in Scc 1i on 4.3. I.
"M on thly Period " shall mea n th e period commencing on the Co mme rc ial
Ope ration Dale and endin g on 1h c las t da y of th..: ca h.:ndar !no nth in which the
Co mm ercia l Operation Da te occun,. and . lh crcaflcr. all sub seq uent one\ I) cale nd ar-
mo nth per iod s duri ng lh c Term .
"Mon1h ly Produclio n" shall mean , fo r eac h Mon1hl y Period , 1h c amo unl of Energy
delivered du ring such Mo nlhl y Period .
"O&M Work" sha ll have lh c meanin g sc i fo rih in Scc1ion 4.1.
"fill:!y" shall have lh e meanin g sci fo rlh in lh c prea mbl e.
''!~grc..11 11 shall mcnn any indi vidu al, corporn 1i o11, partnership, co mp any, jo inl
ve nture, .:~i.nc in tio n. tru st. unin o'J rpora 1ccl orga ni zatin n or Gove rnm enta l Auth or it y .
CONFIDE NTIAL
"Provi der" shall have th e mean ing se t fonh in the prea mbl e. For purpo cs of
access ri ght s and oth er ri riht s necessary fo r Provider to perform it s obligati ons hereund er.
the tcm1 "Provider" shnl! inc lud e Prov id ers auth orized age nt s, co ntrac tors and
!,Ub co ntra ctors.
"Provider Defau lt " shal l have th e mea nin g se t. fon h in Sect ion 11 .2.
"Reba tes " shall mean any and all state or util ity reba tes or otl1 cr fundin g offered
for th e deve lopme nt of photovo lt aic sys tem projec ts.
"Reponing Rights" mea ns th e right of Prov ider to repon to any federa l, sta te. or
loca l •~e ncy, auth ority or oth er pany, in cludin g without limitation under Sect ion 1605(b)
of the Energy Poli cy Act of 1992 and pro visions of the Energy Policy Act of 2005 , or
und er any present or future domestic , int ern ati onal or fo reign em iss ions trading program ,
that Prov id er own s the Environ ment al Attribute s and th e Environm ent al Finan cial
Incentives assoc iat ed with th e Energy .
11 Rcprcscnt ati ve"'11 si• :\J h~ve th e meanin g set fo rth in Sec ti on 15 .
"Sc heduled Outage" snail have th e meaning se t fo nh in Section 4.5.
"Site " or "Sites" shall mea n, indiv iduall y or coll ertive ly, th e si te or si te s owend
by Customer at whi ch a Sys tem or Sy stems is/arc in stall ed whi ch arc li ste d by ad dre ss on
Ex hibit A.
"So lar Renewab le Enemy Cred it s" shall mea n n trad en bl c cef!.i fi ca te representi ng
the Environmental Attribut es of I000 kWh (IMWh) of electri city generated fro the
Sys tem s.
"So lar Services" shall mea n all serv ices provided to Customer by Prov id er
hereund er, namel y the provis ion of Energy , o~era ti on and maintenance of the Sys tems
and monitorin g of th e energy systems at eac h Sit e.
"Sys tem" or", ys tcrn s•· shall mean eac h of th e so lar ph otovo ltaic sys tems
in stall ed purso.iant to th is Agreement nnd more full y desc rib ed in Ex hibit B heret o, as
such S)S!0 cns may be modifi ed fr om tim e to time: pro vided , however, th at th e tern,
Sy stems shall onl y includ e equipment and material s up to but not in cludin g th e
lnterc onnc.ti on Poi nt of any suc h Sys tem .
'
1Te rm '' shall ha ve th e mea nin g set ,onh in Sectio n I 0.1.
"Tennination Da te" slrn ll have th e mea nin g se t fonh in Sec ti on I 0.1.
"Tc nninati on Valt11.:" sha ll mea n. on any date of dctennin nti on, th e amou nt
spc cifi ccl fo r such da11: n Ex hibit D 10 thi s Agree ment as oppli eo bl c.
"Tran sfer TM,<&" shall ha ve th e mea ning set forth in Sec ti on 6.2 .
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2. Purcha se and Sa le of Sol ar Serv ices . Customer engages Provider to provi de
th e So lar Servi ces to Custome r, and Provid er agrees to pro,idc th e So lar Servi ces to
Customer , all in acco rd ance wi th th e tem1 s and co nditi ons se t fon h herein . Prov id er wi ll
se ll to ustom cr and Customer shall purchase fr om Prov ider all of th e Energy produced
by th e Sys tems, as and when th e same is produ ced, at th e Pr ice in effec t at th e tim e of
delivery beginnin g on th< Co mm ercia l Opera tion Date. Pro vid er will deli ve r th e Energy
tu th e int erc onnecti on Point and Customer shall accept and pay for the Energy delivered
th rougho ut th e Te nn .
Cu,tomer shall prov ide Prov id er witl1 ac ces s (as de scri bed in 3. I, be low) to th e it cs as
nccc sary fo r Provider to carry out its obliga ti ons un der thi s Agree ment. if Customer
do es not ow n any one or mo re of th e Sit es , pri or to th e com mencement of co nstru cti on,
Customer sha ll ob tain and provide to Provide r all cons ent s and appro vals nece ss ary fo r
Provider to ob tain access to such Sit e suffi cie nt to enab le Provide r to ca rry out it s
ob ligati ons und er thi s Agree ment. Provider may retain enc or more co ntra cto rs or
subcontrac tors to fulfi ll it s obli ga ti ons hereu nd er ; pro vided tlmt Provider shall remai n
li abl e for perfonnancc hereunder. No twit hsta ndin g any provi sion to th e co ntrary , nothin g
in thi s Agree ment shall prohibit , impair , or otherwise adverse ly affect th e Customer's
ri ght to occ up y, opera te, main tain , rep air or imp rove th e buildin gs located at th e Sites. or
ot herw ise exe rcise its auth ori ty .
Ne i1h er Part y ma y clai m th at by thi s Agree ment Pro vide r is an elec tric utilit y
subj ec t to regulatio n as an elec tri c uti li ty or subject to regu lated elec tri ci ty rat es. Prov id er
shall not claim to be prov idi ng elec tri c utilit y serv ices to ustomcr and shall not interfere
wi th Customer's abi lity to selec t an elec tri c ut ilit y prov ider exce pt that . to the ex tent
Custome r has a choice in selec tin g an clcc 1ri c utilit y provid er or elec trici ty provid e:r,
Custom er shall not se lect an elec tric util ity provider or electricity provid er th ot req ui res,
as part of their co ndi 1i ons fo r serv ice. rcm ovn l or disco ntinu ed opera tio n of lh c Sys tem or
th e sales hereund er.
3. Cor,st ru clion , lnstullation and Testing of Sys tem s. Wi th respect to ea ch
Sy stem:
3.1 ln st11 ll atio n. Subjec t to Secti on 3.2. Prov ider will c,u,s1• eac h Sys tem to be
design ed, engin ee red. in sta ll ed and co nstru c1cd sub stan tiall y in ac co rda nce wit1 1 th e term s
of this Agre ement and th e Licen se Agreeme nt. Provider shull ha ve th e right. du rin g the
lcnn of t~; \grcc mcnt , to niter. modify. im prov e, expand or increa se th e out pu t or
cm ic ncy of eac h Sys tem. us1orncr shall have th e ri ght to rev iew and appro ve, suc h
approva l not to be unreasona bl y withh eld or delaye d, all co nstru cti on plans, includ ing
cng in C'c rin g eva lu ations of 1J1c imp .;.c t of r.ar h Systc111 on th e s1nic 111ra l int egri ty and
strength of th e loca ti ons where 1h,:-~ys tcms arc in stall ed. 11 ( ·u,• ml'1 ll l11:, 1101 t1pp1m 1.:
,111..11 pl.111 , rn l'\nl11i1l1 011,. ,uch '\~ -.tl'lll or por1ion lh l'IL'ul ,~ Ill he <.kklc d Imm th 1.· .,1,,;up1.•
t1f \\rn"k In th e eve nt th a1 Provid er dct crmin u in its so le di sc reti on th at 1h c res ults of th e
inspec tio ns ob tain ed pursuant to Sec ti on 3.2.4 iudi cMc th at Provi der wi ll be un ab le to
in stn ll a ys tcm at a Si te for th e cos t bud ge ted for such System, unl ess Cus tomer is
CONF IDE TIAL •
willing to fund such additional costs, Provider shall be under no obligat\Jn to do so, and
the provisions of this Agreement shall be terminated and be ofno further tbrce and effect
with respect to the Solar Services related to such System upon written notice from
Provider to Customer to that effect and the exhibits to this Agreement shall be modified
and/or amended to reflect to exclusion of such Site or Sites.Customer ahall provide
sufficient space for the. temporary storage and staging of tools, matmials and equipment
and for the parking of construction crew vehicles and temporary construction trailers (if
requested) and facilities reasonably necessary during the furnishing, installation, testing,
commissioning, deconstruction, disassembly, decommissioning and removal of each
System and access for rigging and material handling . Licensor shall provide Licensee a
reasonable area for construction laydown. Subject to the terms of the License
Agreemen~ Provider shall perform Installation Work between the hours of7:00 a.m. and
7:00 p.m., Monday through Fridsy in a manner that minimizes inconvenience to and
interference with Customer and Customer's guests' and Customm' use of the Sites to the
extent commercially practical . In the event that Provider determines in its sole discretion
that it is unable to install a System at a Site, or interconnect a System to any
Interconnection Point, it shall be under !lo obligation to do so, and the provisions of this
Agreement shal l be terminated and be of no further force and effect with respect to the
Solar Services related to suc,h System upon written notice from Provider to Customer to
that effect and the exhibits to this Agreement shall be modified and/or amended to reflect
to exclusion of such Site or Sites. At Customer's request , Provider and Customer shall •
participate in a preliminary construction meeting with the installation contractor(s) prior
to commencement of construction to discuss the stages of the work and the timing of
such stages.
3.2 Conditions Precedent to Con1tructlon . Commencement by the Provider of
construction and installation activities with respect to a System shall be subject Ill the
satisfaction of the following condition s precedent (in addition to the ccndition set forth in
~:
3.2.1 Provider shall have either (a) closed full financing for the Installation
Work and the Snlar Services to be performed and, to the extent required pursuant to the
applicable financing documentation , Provider shall haver.ached written agreement with
a third part} financing institution, pursuant lo which Provider may assign some or all of
its rights and obligations hereunder to such third party (or its designated corporate
affiliate) under thi s Agreement, or (b) notified Customer that it is not relying on financing
to install the Sy stems ;
3.2.2 Provider shall have obtained all th e permits, licenses and other app rov als
required by Applicable Law to be o~'.dined by Provider, except the utility interc onne ction
permit ;
3.2.3 Provider and Customer sha ll have exec-uted the License Agreement;
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CONF ID ENT I AL
3.2 .4 Prov id er shall have obtain ed inspecti ons (s uch as a roof in spec ti on, where
ap pli ca ble, and in spec ti on ofa stru ctu ra l engi neer) ve rifyin g loa d-bearin g ca pac ity and
suitability of th e Site s fo r co nstru cti on, in stall ati on and ongo in g opera ti on of th e Sys tems ;
3.2.5 ustomer shall ha ve rece iv ed all req uired co rp orate or munici pal
ap prova ls of this Agreement and th e Li ce nse Agreemen t; and
3.2 .6 Pro vider shall have exec ut ed a purchase and sa le agreeme nt fo r th e sa lr vi
Enviro nm ental Attrib ut es, on tenn s acce ptable to Provide r, in its so le di sc reti on.
If th e fo regoi ng con diti ons precede nt arc not co mpleted within one hun c1rcd
twenty (120) days after th e Effec ti ve Dat e, eith er P11riy may tcm1 inn1c th e Agreemen t
wi th out tri ggering th e default prov ision s of thi s Agree ment or any liability und er thi s
Agree ment. Pro vid er shall have th e opti on to ex tend such date up to sixty da ys by
de li ve rin g wri tt en noti ce to Customer pri or to expirati on of such 120-day peri od.
Alt cmati vc ly, in the eve nt th at such co ndi tions precedent arc not sati sfi ed by such date ,
th e Parties may mutu all y agree to amend thi s Agree ment 10 revise th e Co mm ercial
Operation Date and Tenn of thi s Agreement.
3.3 Utilit y Approvals . No twith stand i" m l Provide r shall have th e prim ary
res ponsib ilit y fo r preparin g appli catio ns an c um ining all pcnnit s, li ce nses and approva ls
required for th e pcrformnnc c of work und er thi s Ag reement , Customer agrees to ass ist
Prov id er in ob tainin g necessary pcm1 its , li censes and approval s in conn ec ti on with th e
in stall ati on, operati on and maint enance of the Sys tems, in cludin g th e subm issio n of
app lication s for int erco nne cti on of th e Sys tems with th e loca l elec tric utilit y. Customer
shall not make any material changes to it s electri ca l equipment at any it c nflcr th e dat e
on wh ich th e appli cable utility int erco nnecti on ap pli ca ti on is submill cd unl ess any s uch
changes, indi vidu all y or in the aggregate , wo uld not adve rse ly affec t th e approva l by such
utilit y of such int erco nnecti on. Shou ld th e loca l ele ctri c utili ry fail to appro ve th e
interco nn ec tio n of th e Sys tems with re spec t to any Sit e, after pro vidi ng notice to th e
Cus10111cr of Provi der 's in1 cn1 to tcnnina le and all ow in g ustomcr reasona ble 1irn \,.· to
cure, Pro vider ma y tcm1 im11 c th is Ag rcc mcn1 wi 1h res pec t to such it c. T he Parti es shall
not be obliga ted to go fo rward wi th in stallat ion of a Syste m if th e appli cn blc ut ilit y
app rova ls ure co nditi oned u on materia l upgra des to th e ex istin g elec lrica l infras tru cture
and neith er Part y elects to prov ide lo r such up gra des. Customer also agrees to 11ss is1
Prov id er and mukc all rcaso nubl c necessary repairs or change s 10 th e ex istin g ch::ct ri ca l
infra stru cture so that eac h Sys tem is elig ibl e fo r rebate fundin g.
Aflcr a utilit y has app roved an int erco nn ec ti on agree ment, Customer shall
main tain and fulfuill all co ntra ctu al obli ga ti ons with respect 10 such utilit y, in cludin g
wit h respec t 10 such int erco nn ectio n serv ice. powe r suppl y se rvi ce. ncHnc 1cri ng ond
delivery serv ice. and mee t all requirement s imposed by th e utili ty and th e [B oard of
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CO FIDE 'Tl/\L
Publi c Utiliti es ] with res pe ct to such servi ce . Prov id er is res ponsibl e fo r th e
int erco nn ectio n of eac h Syste m to eac h Sit e. Provid er will provi de usi omcr wi th a co py
o f each app roved interc onn ec tio n agree ment.
Pro vid er agrees th at as of th e Effe cti ve Date (a) it has taken or will take all required
ac ti ons, if any, necessary 10 co mpl y wi th th e Publi c Utility Holdin g Co mp an y Ac t of
2005. us amend ed , 10 th e ex tent applicabl e to Provi der and (b) it is not subj ec t to ra te
reg lotion by an y Gove rnm ent Auth ority
3.4 Commercial Operations Date ; Reb s••c
3.4 .1 Commercia l Opera ti ons Date. Th e C(•,ume,cin! Opera ti on Date shall be the
date th at Pro vid er giv es writt en noti ce to Customer that deli very of Energy tu a particu lar
Site has co mm enced, provided th at Prov id er is und er no obli ga tion to beg in deli ve rin g
Energy to a Sit e unle ss and until th e fo ll ow in g ha ve occ urred : (a) all co mmi ss ionin g and
opera tin g tes ts of th e Syste ms hav e bee n success fu ll y co mpl eted , and th e Sy stem s are
ava ilab le fo r co mm erci al op erati on , (b) all pennits and li censes req uired to he ob tain ed
under Ap pli ca bl e Law in co m1 cc ti o11 with th e operati on of eac h Sy stem shall have be en
obt ai ned and be in full force and effec t, and (c) Customer shall hav e ent ered int o an
int erco nn ecti on agreement with th e loca l ele ctri city utilit y and all required
int erco nne cti ons hu vc bee n es tabli shed .
3.4.2 Ow nership of Rebates· Customer Reba te Ass ist ance . ustomcr wi ll in stru ct
th e appli ca bl e utilit y co mpan y or govc mm cn t age ncy to se nd to Prov id er 100% of the
rebat es or oth er in ce nti ves resultin g fro m th e in sta ll ati on and opera ti on of th e Syste m, by
whate ver name ass igned to th ose monies . I f direc t pa yment to Prov id er of thi s amount is
not all owed, th en ustomcr shall fon.vard such rebates 1 in cc111i ves or moni es to Provid er
promptl y upon rece ipt by Custo mer. It is ex press ly und ers tood that the Pro vider is
entitled to one-hundred perce nt ( I 00%) of th e moni es Customer receive s or wou ld
recei ve from th e serv in g utilit y or go vernme nt age ncy rega rdl ess of th e charac lcri zation
or des ignati on of such moni es as a rcbule, in ce nti ve or oth cn.v ise , and rega rdle ss of th e
fact thnt Prov id er may be th e ow ner of th e Syste m at th e tim e an y such addi ti onal moni es
may be rece ived.
3.5 Ri sk of Lo ss; Ex clu sive Co ntrol. As bet wee n th e Pa nics, Prov id er wi ll be
deemed to be in ex clu sive co ntrol (and rcs pons ihl e for any property dama ge or injuri es to
perso ns ca,ised th ere by} of'th c Energy up to but excl udin g the poi nt where th e Sys tem is
in1 crco nn cc ted to Customer's elcc tri cu l int ert ic (th e "Int erconn ec ti on Point ") and
Customer will be dee med to be in excl usive co nt ro l (a nd res ponsib le fo r any prop cny
da mage or injuri es to perso ns ca use d thereb y) of th e Energy at and from th e
In terco nn ec tion Point. Risk of loss rela ted 10 Energy will tra nsfe r fr om Prov id er to
Customer at th e Int erco nn ec ti on Point .
3.6 Additional Sys tem s. Th e Parti es recogni ze th at fi nancia l in ce nt ives th at may
be ava ilable from tim e to tim e from the u1ilit y1 ta x co de or oth er so urces as we ll as
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CO FIDENTIAL
changes in th e cost of providing so lar ge nerated electricity may permit Provider to offer
Solar Servi ces as provided hereunder through additional Systems al ex isting or
additional Sites. Subj ect to Customer's reasonn bl eapprova l, thi s Agre ement may be
expanded to in clud e ad dit io nal System s and Site s.
4. Operation and Maintenance of Systems .
4.1 O&M Work; Phon e/Data Line.
4.1. I O&M Worl;. Provider, at its so le cos t and expen se, shall provide operation ,
repai r, monitoring and mai ntenanc e services to th e Sy stems during the Term of thi s
Agreement, including the monitorin g and maintenance of metering equipment
det erm inin g the quantity of el ec tricity produ ced by the Systems (collectively , th e "O&M
Work"), Provi der shall perfom1 the O&M Work to ensure that each System is ca pable of
deli ve rin g En ergy in accordan ce with the specifica ti ons set forth in Exhibit B, normal
wear and tear excep ted.
4.1 .2 fhlm.e/Data Lin e. Custo mer shall proper!;· 11,.intain, pay for and provid e
acces s to the necessary phone, com put er, or other comm unication line s necessary to
pem1it Pro vide r to reco rd the electrica l output of th e System s for the entire 1 e.:-o .
4.2 Malfunctions and Emergencies ,
4.2.1 Eac h of Customer and Provider shall notify the other within twenr:,•-c'our
(24) hours follo wi ng the di scovery by it of (a) any materi al malfuncti on in th e c ~eration
of any System or (b) an in terrupti on in L~c supply of Solar Servi ces. Pro vider a~d
Customer each shall notify the oth er Party immedi ately upon the di scovery ofan
emerge ncy condi tio n in a Sy stem.
4.2 .2 Prov ider shall co mm ence re pairs to any malfunctioning Sy stem and re store
the suppl y of Energy as soo n as reaso nabl y po ss ibl e after notice or upon its own
dis covery of any of!he co ndition s speci fied in Section 4.2.1. !fan emergency condition
exists , Provid er shall disp atch the approp ria te pe rso nnel immedi ately upon becoming
aware thereof and shall perfo rm th e necessary repairs or corrective action in an
exped itiou s and sa,e mann er. The cost to repair the malfun ctioning System shall be bo rn e
entirely by th e Provid er, unle ss th e ca use of the malfun ctio n was due to Custo mer's fa ult .
For routi ne and emergen cy re pairs, th e Parti es shall 1·<1nlact th e persons se t fo rth below :
Fo r Ameresco , Inc :
William Marti n, CE M
Te leph one: 508-66 1-1299
Facsimi le: 508 -66 1-220 1
Email : wmartin @nmeresco.co m
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CONFIDENTIAL
For tbe City of Enpewood:
Jim Kavinsky, Building Services Operations Manager (or succeRsor(
Telephone : 303-762-2450
Facsimile: 303-762-1683
Email : jkavinsky@englewood~ov .org
4.3 Meterln&,
4.3. J Majptenance and Testing. At each Site Provider shall install and maintain a
utility-grade kilowatt-hour ("kWh") meter ('Meter") for the measurement of Energy
provided to Customer at such Site, which shall measure the kWh of Energy received by
Customer a: each Site on a continuous basis . Upon Customer's written request, Provider
shall furuish a copy of all technical specifications and accuracy calibrations for each
Meter, as well as all metering data and energy production calculations .
4.3 .2 Customer Audjts and Inspections. Once per calendar year, Customer shall
have the right to audit all such Meter data upon reasonable notice, and any such audit
shall be at Customer's sole cost. Customer shall have a right of access to all meters at
reasonable times and with reasoi:•hle prior notice for the purpose of verifying readings
and calibrations .
4.3 .3 Adjustments . If testing of a Meter indicates that such Meter is in error by
more than two percent (2.00%), then Provider shall promptl y repair or replace such
Meter. Provider shall make a corresponding adJusbnent toJ the records of the amount of
Energy based on such test results for (a) the actual petiod of time when such error caused
inaccurate meter recordings, if such period cr,,1 be detennined to the mutual satisfaction
of the Parties, or (h) if the actual period cannot be so determined, then an estimated
period equal to one-half(,ii) of the period from the later of (i) the date of the last previous
test confirming accurate metering or (ii) the date the Meter wa.; placed into service;
provided, however, that such estimated pcrio,i 1ball in no case exceed one (1) year .
4.4 Tide to Sy1tem1; Cu1tomer Not Pro vider. Subject to the purchase option in
Section I 0.3, Provider shall at all times during ti,c Term retain title to and be the legal
and beneficial owner of all Systems, and all altcratb ns, additioOR or improvements made
thereto and the Systems shall remain the property of Provider or Provider's assigns .
Customer warrants and represents that it shall keep the Systems free from all liens, claims
and encumbrances of its lenders and any other third parties (<:>ther than those created by
Provider or its creditors). Provider shall bo entitled to , and is hereby authori zed to, file
one or more precautionary UCC Financing Statements or fixture filings, as applicable, in
such jurisdictions as it deems appropriate with respect to the Systems in order to protect
its rights in the Systems . The Parties intend that neither Customer nor any party related lo
Customer shall acquire the right to operate any System or be deemed to operate any
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CONF ID ENTIAL
Sys tem for purposes of Sec ti on 770 1(e)(4)(A)(i) of th e Code, as amended, and th e term s
of thi s Agreeme nt shall be co nstru ed co nsistcnU y with th e intenti on of th e Parti es . Th i:
Paties spe cifi ca ll y aclmow ledge and agree tlrnt Prov id er shall be and is th e ow ner of th e
ys tcms fo r federa l in co me tax purp oses, and in that co nn ec ti on, shall be entitl ed to the
dep recia ti on dedu ctio ns assoc ia ted with th e Sys tems as well as any tax credit s or oth er
tax benefits provi ded un der the Code 10 whi ch such owner of th e Sys tem s nrn y be
enti tl ed .
4.5 Outages.
4.5 .1 If necessary fo r Customer to condu ct repai rs, maint enance or oth er ac ti viti es
that req uire accepta nce of Energy from th e Syste m(s) to be suspended , Custome r shall be
pem1itt ed two (2) twe nty-fo ur (24) co nsec uti ve hour da ys offiin e (eac h, a "Sc heduled
Outag e"\ per Sit e per cal endar yea r durin g th e Tenn, durin g whi ch days Customer shall
.i ot be ob ligatcJ to acce pt Ene rgy , and shall not ha ve to pa y fo r Energy not accep ted;
pro vided, how eve r, th at Customer shall have notifi ed Provider in writing of eac h such
chedul cd Ou tage at leas t liv e da ys in adva nce of the co mm enc ement of such Sc hedul ed
Outage . In th e eve nt that Scheduled Outages at a giv en Sit e exceed two (2 ) days per
ca lenda r year for a reaso n oth er th an a Force Majeure Eve nt , Prov id er shall reaso•.1b ly
es tim ate th e amoun t of Energ y that woul d ha ve been deliv ered to ustomer durin g each
hour of such excess Sc hed ul ed Out ages or unschedu led out ages and shall invoice
Customer for such amount , whi ch shall be pa ya bl e in acco rdan ce wit h Sec ti on 6.3 . If
Cus tomer's rcp t1ir of any roof at a Site req uires tempora ry remov al and rep lace ment of th e
ys tcm or porti ons th ereof, Pro vider shall pcrfo nn such wo rk in coordin ati on with Customer
and at Cusiomcr 's exp ense and Customer shull pay fo r any estimated Energy not delivered
durin g such un sc hedul ed out age .
.5.2 If deli very of Energy fr om a Sys tem at any Site is suspend ed under th e
pro visions of Sec ti on 4.5.1, th e tern, of th e Agree ment shall be ex tend ed hy an equi va lent
numb er of da ys.
4 .5.3 No twith standing anythin g lo th e cont rary herein , Provid er shall be entit led
to suspend deli very of Energy to a Si le for th e purpose of maint ainin g and repairin g any
Sys tem and such suspen sion of serv ice shall not co nstitute a breac h of thi s Agrccmcn1 .
pro vid ..:d th at Pro vid er shall use cm nm crciall y rea sonable effo rt s 10 minimi ze any
in terrupti on in service to th e Custo mer. \Vhcncvc r Provi der suspends powe r. fo r any
reason oth er th an a Sc hedul ed Outa ge by th e Customer pu rs uant to Sec ti on 4.5.1, that
goes beyo nd tw o (2) co nsec uti ve twen ty-fo ur (24) hour peri ods, Customer will 11 0 1 be
required lo pa y for energ y it did not receive durin g such suspension of servi ce .
4.6 Comp li uncc wit h Utilit y Specifi ca tion s. Prov ider shall ensure th at all Energy
ge nera ted by eac h Sy stem co nfor ms to app li ca bl e utility speci ficati o11s in effe ct as of th e
Effe ctive Dale fo r En ergy bein g ge nera ted and deli ve red to the ap pli ca ble Si te's elec tri c
di stributi on sys tem , whic h shall includ e th e in stall ati on of pro per powe r co nditi onin g and
sn fcL1 cquipmc 111 , submit ta l of necess ary spcci ti cu tions. coo rdin ati on of utilit y tes tin g and
ve rifica tio n. and all relat ·d cos ts .
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CO FIDENTIAL
S. Environ ment al Attrib ut es.
5.2.1 Wi 1h res pec t 10 enc h Sys tem in slnll ed pursuant lo 1hi s Agree men t uni ii
such tim e ns Customer exe rcises its ri ghl 10 purchase th e Sys tem us provided here in ,
Customer's pu rchase of So lar Scrvicc 'i doc not inclu de Envi;o nm cnt al Attribut es ,
Environment al Fina ncia l In ce nt ives or Repo nin g Rig hts. all of whi ch shall be re tain ed
and owned by Pro vid er. Any Enviomme ntal Fin ancial in ce nii vcs or Envio mm ental
Attribut es whi ch are initiall y credi ted or paid 10 Customer during 1hc Tenn shall be held
by Cuswmcr in 1rus1 for Prov id er and ass ign ed by Customer 10 Pro vid er wi 1h o111 delay.
Customer shall exec ut e all suc h do cum cnl s and instru ment s rea so nably necess ary or
desirabl e to effcc l or ev id ence Pr~v id cr's ri ghl , 1i1ic and int eres t in and 10 th e
Environ ment al A11rib u1 cs. if th , ·and ards used 10 qualify th e Environm ent al Attribut es 10
whi ch Provid er is cn1i1l r ~ unde r 1hi s Agreement arc changed or modified , Customer shall.
al Provider's requ es t and expen se, use all rea so nabl e cffons to cause the Environmen1 ul
A11rib u1 cs 10 co mpl y wi 1h new standard s as changed or mod ifi ed. If Customer purchnscs
lhc Sys tem under Anicl e 10. Custom er shall acquire ownership of all Environm ent al
Finan cial In cen tiv es and Reportin g Ri ght s re lated to Enviro nm enrnl Financial In centi ves ,
i;,clud in g ownershi p of 1he Environm cnl al Allribut cs and Repo nin g Rig ht s related 1he
Environm ent al A1tribu1es, up on 1cn nina1io n of1hi s Ag ree ment , n01wi1h s1and in g th ul
Prov ider ha s prev iously so ld such ri ght s to a th ird-pany . and the tcnn of such th ird-puny
agrecmc nl is in effec t nt lh c 1ime of lh c Customer 's purchase.
5.2.2 us10111cr shall no11akc any ac ti on or suffer an y omiss ion 11 1 any Sil e lh nt
wou ld have lhc effec t of im pa irin g th e va lu e 10 Provider of the Enviro nm enl al All ri bu1 cs
and Enviro nm ental Financial ln cc n1i vc s. Cuslomcr shall be so lely res ponsibl e fo r
notify in g Prov id er of any uc 1i oo or omi ss ion 1hn1 co uld impair such vn lu c and for
co nsullin g wi th Pro vider us nccc ssnry 10 prcvcnl irnp ainn cnl of the va lu e of
Environment al Attribut es and Enviro nm cn1 al Fin anc ial In ce nti ves.
6. Pri ce and Pny menr .
6.1 Pric e. Customer shall pay Provide r fo r !h e Energy al lh e rate s per kWh (lh c
"kWh Ra tes ") sc i fo rth in Ex hib it C, plus any ad di1io nal arn oun l re quired pursuant 10
Sect ion 6.2. No1w i1h s1and in g lh c fo regoi ng, in the eve n! 1h a1 ustomcr elec ls 10 ex tend
1hc Tern, of I his Ag recmc nl pursunnl See l ion 10 .3.1, lh c sa me Annu al Esca lation Ra te
shal I app ly durin g such ex tension .
6.2 Tuxes . Cus1omcr shall pny all sa le s. use, exc ise, ad v1.dr1 rl'rn , tran sfer and
oth er sim ilnr taxi:s (''Transfer Ta xes "), but excludi ng in all cvcr,t ~ taxes based on or
mea sured by net inco me. th at urc impose d by an y uix in g nu th <J ri ty arisin r, ou t of or with
respec t 10 th e purchase or sa le o f 1he olar crv ices (regardh:ss of wheth er such Tra nsfer
Tu xes arc im pose d on Provider or Customer). toge th er wilh uny int crcs l, p(,nnll ics or
additi ons to rn x paya ble with res r cc 1 to such Tran sfer Tn,cs. Prov ider will be res ponsib le
for and pny or re imburse Cus1omcr. as ap pl icab le. fo r s:i y sales or use iax imp osed with
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CO FID ENTIAL
re specl to Provider's acq ui sition and in s1all a1ion oflhe Syslcms and such laxes as are
inc lud ed in 1he kWh Ra1 es of Exhibi l C. No 1wi1h s1andin g lite foregoing, Customer shall
pa y and be res pon sibl e for sa les and use 1axes, if any, arisin g upon any purcha se of !h e
Sys lems by Customer pursuanl 10 !hi s Agre ement lf CuslOmer shall be req uired by law
10 wi1hhold or dedu cl any Transfer Taxes or other laxes imposed by any juri sdi cli on or
any poli1i ca l subdivi ion from or in respec 1 of any sum paya bl e hereund er, 1h e sum
payab le shall be increased as ma y be nece ss ary so 1ha1, afler makin g all required
deduction s, Provider shall have received an amoum equa l 10 1h e sum i1 would ha ve
rec eived had no such dedu cti ons been mad e.
6.3 Billlng and Pa yment . Billin g and pa yment for th e Solar Services so ld and
purchased L:ndcr !hi s Agree ment and any oth er amount s due and payable hereunder shall
be as follow s:
6.J. l Invo ice. Prov i~er shall pro vid e a co nso lidal ed in vo ice 10 Cus tomer on a
monthl y basis , by lhc 15,h business da y of eac h ca lendar monlh (or on such 01her sc hed ule
as is mutu all y agree d on by Provide r and Customer). The Inv oice wi ll include (i) the
output delivery 10 Customer and (ii) !h e Iota ! amounl lo be paid by Customer to Provi der .
fr:: energy provided in lh e preceding month .
6.J .2 Payrne111s . Subjc c110 adj ustm cnl in acco rd ance wi1h th e fo ll owing Sectio n
21]_, Customer shall pay 10 Provider f ,. eac h Mon1hly Peri od during 1h c Tem1 wilhin
1hiny (30) days fo ll ow in : 1he reccipl of lit e rnonlhl y invoi ce, a pa ymc111 for 1he Energy
del ivered by eac h Sy sten during eac h such Monthl y Period equal 10 1he produ cl of(a)
Mont hl y Produ cti on for suc h Sys1cm multipli ed by (b) 1he releva nt kWh Rate for Energy
rdaling lo such Sys tem , wh ich pa yment shnll be in U.S. Dollars and paid by check or by
wi re tran sfe r of immediat ely availab le fund s 10 !he accounl id enlifi ed by th e Provider in
wri ting to the Cuslomcr.
6.3 .3 In vo ice Errors. Wi1hin thirt y (30) da ys aft er receip l of uny in vo ice , or wi1 hin
lh irt y (30) days of di scove rin g such in vo ice errors, wh ichever occ urs later, Customer may
provide written noli ce to Provider of any all eged error ~tcrein . Customer shall pa y all
ur:di sput cd am ount s, includin g the undi sput ed porti on of any invoice , in acrordan cc wi!n
Seer ion 6.3.2. If Pro vider notifi es Customer in wrili ng wi th in lhiny (30) da ) of receipt
of such notice that Provider di sagrees wit h the all ega ti on of error in th e inv• •he
Panics shnll mec 1, by lcl ep honc co nlcrcn cc ca ll or ot herwi se, wi1hin ten (10) u .. ,; of
Cus10111er's res pon.,c for !h e purpose of 1111cmp1ing 10 reso lve 1h c di spul e and dili ge n1l y
pursue a reso lution th ereof. I f th e Partie s arc unab le to reso lve th e di sp ut e wi thin thi11y
(3 0) days nncr such ini1i al mce 1ing. eith er !'any ma y refe r 1he dispu lc 10 medi ai ion. lf1he
pm1i cs arc unable 10 reso lve 1h c dispu lc wit hin 1hin y (30) day of 1hc co 1111nencerncn1 of
mediation. eith er Pm1 y may rl.!fcr th e di sp ute to a co urt of co mpetent j urisdic ti on.
6.J.4 La le Pny mcnl s. All pa ymcn ls hereund er, over whi ch no good fa ilh di spu1 c
ex ists, shall be made wi1h ou1 se lOITs or ded 11c1i on. Any such pa ymen1 1101 made wi1hi n !h e
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CON FrnENTIAL
time limit s specified in Sectio n 6.3.2 . hall beur int erest from th e date on whi ch s uch
pay ment wa s requ ired 10 have been mad e through and includin g th e date such pa yme nt is
ac tu all y rec ei ved by the Prov id er. Su ch int eres t shall acc mc al a monthl y rn1 e equal lo th e
lesser of th e then preva ilin g prime ra te of int ere st as publi shed in Th e Wa/1 jrreet Jo11mal
plu s two perce nt (2%) or th e maximum in teres t ra te pennin ed by ppp li ca ble law.
6.4 Adjustments to Co ntract Price . In th e eve nt th ere is any change in
App li cab le Law (fo r purposes of thi s Section 6.4. impo siti on of add iti onal or new sa les
taxe s or pro peny taxes on Prov id er an d/o r th e Sys tems shall be co nsid ered a change in
la w), the res ult of whic h is to increase Pro vid er's costs to pro vid e th e So lar Services ,
Provider will prompll y submit to Customer a wrilt en noti ce se llin g fo nh (a) a descri pt io n
of th e change in Appli ca bl e Law , (b) th e mann er in whi ch such change in Applicabl e
Law has changed or wi ll change Prov ide1 's cos ts to provid e th e So lar Serv ices, including
rea sonabl e co mput ati ons in co nnecti on th erewith and (c) Pro vider's proposed adju stm ent
to th e kWh Rate for th e Solar Servic es payable by Cu stomer 10 reflec t such ex pecte d
material increase in Provider's cos ts. Customer agrees 10 negot iate wit l Provider an
adju stm e nt in th e kWh Rat e such that th e new ra te co mpensa te s Prov ider for th e total cos t
in crease rela ted 10 th e change in Applicab le Law , whi ch adju stm ent shall remain in effec t
ove r th e remainin g years of the Tenn of th is Agreeme nt or umil th e Applic abl e Law th at
ca used th e increase in cos ts is altered. repea led , or mad e in appli ca bl e to th e Sys tems. The
Part ie s fu rther ack now ledge that change s may occur in th e utilit y billing procedu re s or
ra tes. or th e appli cu ti on or ava il ubility of credit s, offse ts, red ucti ons. di sco unt s or oth er
be nefit s oth er than th ose di rec tl y re lated to th e act ual kW h ge nera ted. Any and all credi ts,
redu cti ons. di sco unt s. hi stori ca l pricin g or oth er type of bene fit made ava ilabl e by th e
ap pli ca bl e utilit y. Gove rnm ent al Auth orit y or from nny oth er so urce , wheth er arisin g
directl y or indi rec tl y fr om th e Sys tems or th e Energy furnished by th e Sys tems be long 10
Provider as long as ii co ntinu es to ow n th e Sys tem and Customer shall pro mptl y pa y over
to Pro vid er any such amount s that may huvc bee n recei ved by Cus1omcr. exce pt as
oth cnvi sc prov id ed hcrl:in .
7. General Repre se ntations, Warranties and Covenants.
7. I Representations , Warranties, Covenant s of Provider . As a materia l
ind uce ment to Customer's executi on and delivery of thi s Agreeme nt , Pro vid er cove nant s
and agrees 10 th e followi ng:
7.1.1 Pcnnit s and Ap prova ls. Whil e prov idin g Solar crvices . Provid er shall
obwin und maint ain nil approv11 ls. co nse nt s, li censes. pcm1i ts. and inspectio ns fr om
releva nt Gove rnm cntul Au th oritie s, utilit y perso nnel, and th e Proj ec t Sit e's ow ners, if'
Customer is not th e ow ner of such Projec t Sit e. nnd other agree ment s and co nse nt s
required to be obtain ed and maintained by Provider and to enab le Pro vide r to perfo rm
such work . Provider shall deli ve r co pie s of all pcnnil s and appro va ls obtainc I pursuan1 10
thi cc 1i on 10 Cus tomer.
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CONrlDEN TI AL
7.1.2 Hea lth and Safety . Prov ider shall take all reaso nabl y necessary safety
preca ut io ns in provi din g th e So lar Se rvi ces and shall co mpl y in all materi al res pec ts with
all Appl ica bl e La ws pert ainin g to th e safety of perso ns an d rea l and personal pro perty.
7. 1.3 Remova l of Li ens. Pro\'id er shall not direc tl y or ind irect ly ca use, crea te,
incur, ass um e or suffer to exi st any mort gage, pl edge, li en (in cluding mec hanics', lal or or
materi alman's li en), charge, sec urity interes t, encumbrance or claim of any nat ure
("Liens") on or with res pect to the Sites or any int eres t th erei n; prov ided th at thi s Sec ti on
L12 shall not limit Lien s on any Sys tem. If Provider breaches its obli gations wider thi s
Secti on, it shall imm edia tely noti fy Customer in writ ing, shall promptl y ca use such Lie n
to be di scharged and released of record with out cos t lo Cus tomer, and shall de fend and
indemn ify Custom er again st all cos ts and expenses (i ncludin g reaso nabl e attorn eys' fe es
and co urt costs at trial and on app ea l) in curred in di sc hargin g and rc lelll!in g such Li en.
7 .1.4 Prov ider Reco rds. Provider shall ket"'> co mpl ete and acc urat e rcr.ord s of its
opera ti ons here und er and shall mai ntain such data ns may be necessary to determine with
reaso nabl e acc uracy any it em relevan t to thi s Agree ment. Customer shall have th e ri ght at
its ex pense to ex amin e all such records in so far as may be necessary fo r th e purpo se of
ascert aining th e reaso nabl eness nnd accu racy of any statement s of cos ts re lating to
transac ti ons hfrc und er.
7 .2 Representations, War ra nti es and Coven an.t s or Customer. As a material
indu ce ment 10 Prov id er's exec ut io n of thi s Agree ment , Customer represe nt s, warr ant s and
cove nants to Provi der and ag rees as fo ll ows:
7.2 .1 Hea lth and Sa fety. Customer shall at all tim es main ta in th e Sit es consistent
wit h all Appl ica ble La ws pert ainin g to th e hea lth an d safe ty of perso ns and prop erty.
7.2.2 Sec urity · Avo id Ca usi ng Dama ge to Systems. Customer shall provi de an d
take reason abl e meas ures fo r sec urity of th e Systems, includin g comm erciall y reaso nabl e
mo nit orin g of eac h Sit e's alarms, if any. Customer shall ins tru ct it s empl oyees ,
co nll1lc to rs or age nts to avo id any damage 10 th e Sys tems, an d shall be res ponsi bl e fo r th e
cos t of repairin g any damage to th e Sys tems ca used by Customer's empl oyees ,
co ntrac tors or age nts.
7.2.3 No ti ce of Damage. Customer shall pro mptl y noti fy Prov id er of any mail ers
it is aware of pertainin g to any dam age to or loss of the use of any Sys tem or th at co uld
reasona bl y be expec ted to adverse ly affect any Sys tem.
7 .2.4 .bi£fil. Customer shall not directl y or indirec tl y ca use, crea te, incur, ass um e
or suffer 10 ex ist nny Liens on or wi th respec t to any System or any int eres t th ere in.
Cu stomer also shall pa y promptl y befo re• fin e or pena lly ma y attach lo any ys tem any
taxe s, charges or fee s of whatever type of any re leva nt Governmenta l Auth ority for which
Cus tomer is res ponsible und er ~-If' Custome r bre ac hes it s ob liga ti ons under
thi s Sect ion, it shall imm edia tely notify Provi der in writi ng, shall pro mptl y ca use such
Li en to be di sc harged and released of reco rd wi tho ut cos t to Provi der and shall be
res ponsibl e fo r all cos ts and ex penses incurred in dischargin g and releas in g such Li en .
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CONF ID ENT I AL
7.2.5 Consen ts and App rova ls. Custo mer shall ob tain and maintai n, and sec ure and
deliver to Provider cop ies of, ull conse nts, approva ls, pcm1it s, li ce nses, and au th oriza ti ons
re lating to th e perfo mrnn ce of Customer's ob li ga ti ons and th e right s gra nt ed by C ustomer
hereun der , and th at arc required by th e tenns, co nditi ons or provis ions of any res tric tion
or an y ngrecmcn t or ins trum ent to which ustomcr is a part y or by whic h ust omcr is
bo und , includin g co mplet ing app li ca ti ons fo r int erco nn ect ion with Customer's loca l
elect ri c utili ty . Customer sha ll use best effo ns to assist Provider in fol filling Provi der's
re sponsibi lities und er Se cti on 7.1.1.
7.2.6 Maint cn,_._. 'Int erco nnection . Custo mer shall ensure th at all of th e
fac iliti es to whic h Enc · ~)' • delivered here un de r remain int erco nn ec ted to the elect rical
grid d urin g th e en tire ·1, ... , r.xce pt as pennitt ed under Sec ti on 4.2 , Sec ti on 4.4 and
Sectio n 9 .
7 .2. 7 So lar Ease men t and Access . Provid er shall provide assistance to Customer
in see king a so lar access case ment fo r cnc h Sit e to preve nt orh cr buildin gs , struc tures or
norn from overs hadowing or oth cr,,•ise bl ocki ng access of th e sunlight to the Sys tem.
whic h ease ment Customer will use best effo ns to sec ure. Customer shall bear all cos ts
and expe nses re lutccl 10 ob tainin g an y such e11se men1. Customer shall ensure 1h a1 eac h
Sys tem remai ns free of overshadowi ng or oth er blo cked access 10 sunli ght during th e
Tern,
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7.2.8 Customer Reco rd s. Customer shall keep co mpl ete und 11cc urn1 c records of it s •
opera ti ons here und er and shall maintain such data as may be ne cessary to dc1cm1inc with
rea so nable accuracy any it em re leva nt to thi s Agrceme nl. Provi der shall hove th e right 10
examine all such records at it s ex pense in so far as may be nece ss ary for th e purpo se of
ascertai nin g th e reaso nab leness and acc uracy of any statements of cos ts relMing to
tran sac tion s hereunder .
7.2.9 Interconnecti on Point. Customer repre sent s and wnrrnnt s to Provide r thut
th ere is a suilablc electrica l int erco nn ectio n point of suffi cien t capacit y to acco mm oda te
the Syste ms as designed loca ted within a rea sonab le distance of each of th e plann ed
loca tio ns of th e Systems on th e respecti ve Lice nsed Areas .
7.2.10 ond iti on of Premise s. ustorn er shall keep the Si te s nea t, c' ,, and in
good order and co nditi on. Customer shall give Provi der prompt no1ice of a, .. :!ama gc to
or defec tive cond iti on in nny pnrt or appurt ena nce of th e Site s (including mcclmnical.
clcc lri ca l. plumbin g. hea ting, ve ntilatin g, air co nditi onin g and oth er cquipmen l faci lit ies
and sys tems locrucd wi thin or se rving the Sites). Customer shall exe rci se rca so nnbl c car~
10 kee p nnd make th e Sites safe and lo warn th ose law li,ll y on th e Sit es of exis tin g
clangers.
7.2.11 Utiliti es . Customer shall pro vide Pro vid er with Statio n I' wcr during th e
term of th is Agreeme nt." 'tot ion Powe r" shall mean elec tric energy co nsumed in th e
start -up :i nd opera tio n of the ys lcm, which is dist in cl from th e alt ern atin g cu rrent output
o f the Sys tem.
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CON FIDE NTI Ai.
7.2.12 li aza rdous Material s. Customer represe nts and warra nt s th at th ere arc no
substanc es, chemi ca ls or wu1,t..:s, id entifi ed as ha zardou s, tox ic or dan gcro ~1s material s in
any appli ca ble law or reg ulati on, prese nt on, in or under th e Sites in violati on of any
app lica ble law or reg ul ati on. Customer sha ll not int rod uce or use any hazard ous. toxi c or
dangerou s material s on, in or und er th e Sit es in vio lati on of any appli cab le law or
regu lation . If Customer be co mes awa re of any such ha111 rdo us. toxic or dangerou s
mate ri als, Customer shall promp tl y noti fy Pro vid er of th e type and location of such
ma teria ls in wri tin g. Customer agrees to ass um e fu ll re sponsibilit y fo r (a ny li ab ility o•·
cleanup obli ga ti ons for any co nt aminati on or pollut ion or breach of envi ro nm ent al la"<
related to the Si tes , unle ss dire ctl y attri but ab le to th e ac tio ns of Prov id er.
7.2.13 Prem ises ondi1i ons. Custo mer rep rese nts and wa rrant s to Provider that
Customer is un aware of any sit e co nditi ons or co nstru cti on req ui rement s (a) th at wo uld
materia ll y in creas e th e cos t of in stallin g the Syste ms at the planned loca ti ons on th e Si tes
or wo ul d mate ri all y inc rease lh e cost of maintaini ng the Systems at th e Si tes ove r th e cost
that wo uld be typica l or customary for solar pho tovo lt aic systems sub stamia ll y simil ar to
the Systems or (b) th at wo uld adverse ly afTe cl the ab il ity of th e Syste ms as de sig ned to
prod uce elec lri ei1 y once in stalled.
8. In suran ce Req uirement s .
H. I Prov id er's In suran ce . Provider shall main tain , at i1s so le expe nse ,
co mm erc ia l ge nera l li abi lity in suran ce. in clu din g produ cts and co mpl eted opera ti ons and
persona l inj ury in surance . in a minimum amo unt of lwo milli on do ll ars ($2,000 ,000) per
occ urren ce and in th e agg rega te, endorsed to pro vid e co nt rac tu al li abili ty in sai d amounl ,
spe cifica ll y cove rin g Provid er's obli ga ti ons und er thi s Agreeme nt and namin g Custome r
as un addition al in sured. Th e mi nimum coverage amount of$2,000,000 per oc currence
and in th e agg reg ate ma y be sa tisfi ed by a co mbin ati on of a ge nera l liabili ty poli cy and an
cxce ss/urnbrcll a li abilit y polic y. Prov id er . ifit has empl oyees. shall also mai nta in al all
limes durin g th e tenn of thi s Ag reeme nt work ers' co mpen sati on in suran ce coverage in
acco rdan ce with th e appl icab le requiremen ts of' federa l and state lmv . Within thirt y (3 0)
da ys uncr cxcc u1 ion of this Agreemen t and upon CusloP er's rcq uc.~t unnu all y th erenrle r.
Provide r shall deli ve r 10 Customer ce rtifi cates of in suran ce evi dencin g sur.h cove ra ge.
wl 1 shnll speci fy that Customer shall be give n at lea st th irt y (30) d11y 1Jrinr wrn i~n
noti ce by !h e ti ppli cab lc in surer in the eve nt of any mulcrial modifi catio n. can cc ll ati o·1 or
1en11in ati on of coverage. uch in suran ce shall be pri mary coverage with oul ri ght of
co ntrib uti on fro 1n any insuran ce of Customer .
8.2 Custom er's ln sur unce . ustomcr shall pro vide nnd mai111 ai n "a ll nsk"
property insura nce cove rin g eac h ys te m install ed on all Customer Sit es durin g all
peri ods of opera ti on thni Prov ider is th e be neficial ow ner of uch ys tcrn s, and namin g
Provider us loss payee. Wi th in th irt y (30) cluys aft er ex ecu tio n of this Agree ment and
up on Pro vid er's requc s' an nu all y therea ft er. Customer shall deliver to Prov ider
ce nificu 1es of in surance evi denci ng stwh cove ra ge , whi ch shall spec ify lhut Provider shull
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CO NF ID EN TI A i ,
be give n at lea st thirty (30) day s' pri m ,,,,,uen noti ce by th e ap pli ca bl e in surer in th e
eve nt of any mate ria l modifica1io 1!, ca nce ll ati on or tennin ati on of covernge. Such
insurn nce shall be pr imary coverage wi th out ri ght of contri buti on fr om any in surun cc of
Prov ider. Prov ide r shall provi de Customer with Buil der 's Risk in suran ce po licy du ring
co nstruc tio n.
8.3 Wai ve r of Claim s. Prov id er shall not be lia ble fo r any damage to any Sit e or
any equi pmen t or perso nal property loca ted th ereo n th at result s fr om peril s th at wo uld be
insured aga in sl in an"a ll -ri sk pro perty damage" insura nce poli cy, unl ess such da mage is
ca used by Prov id er's neg li gence or willfi1l mi sco nduct.
9. Force Majeure Events . If eith er Pany is preve nt ed fr om or delayed in
perfonnin g an y of its obli ga tio ns und er thi s Agree ment by reaso n of a Force Maje ure
Event , such Party shall notify the ot her Party in writing as soo n as prac ti ca bl e afl er th e
onset of such Fo rce Mnj eure Eve nt and shall be exc used fr om the perfo nn ance of it s
obli ga ti ons und er thi s Ag reem ent to th e ex ten t th at such Force Maj eure Eve nt has
int erfered with such pe rfu nn ance . Th e Party whose pcrfo nn ance under thi s Agree ment is
1ireven tc<l or delayed as th e res ult of a Force Majeure Eve nt shall use reaso nabl e effo rt s
to remedy it s in abilit y to perfo nn . lfa Part y's fa ilure to perfo rm its obli ga ti ons und er th is
Agree ment is du e to a Fo rce Maj eurc Eve nt , th en such fa ilure shall not be dee med a
Prov id er Defa ult or a Customer Defa ult , as th e case may be. Notwith sta ndin g an yth in g in
th is Sec ti on 9 IO th e ~o nt rary. no pa yment obli ga ti on of Customer und er thi s Ag rcc n~c nt
ma y be exc used or dela yed as th e res ult of a Force Maje ure Event. In case a Fo rce
Majcurc Eve nt co ntinu es fo r at leas t one ( I) year wi th res pect to any Sit e th en ei th er
Part y may tcrm ina lc th is Ag ree ment with respec t 10 such Sit e by wr illcn noti ce to 1hc
oth er. If Customer 1ennin ates th e Agree ment . Customer shall pay Prov id er th e grenl cr of
(a) th e Fair Ma rk et Va lu e of lhe ys tem (as de1e m1 ined und er Sec ti on 10.3.2) or (b) th e
Tcnnin alio n Va lu e.
10. Term ; C ustomer Options; Te rmination .
10 .1 Term . Th e term of th is Agree ment co mm ences on th e EITc cti vc Da te and
shall co ntinu e in effec t until 11 :5 9:59 p.m. on th e el ute (th e "E xpi rat ion Date") th at is lh e
las t day of th e mo nt h in which th r twe nt ie th (20'") ann iversary of th e Co mm ercial
Opcrn ti on Date occu n, (the "Tenn "). Th e Te nn may be ex tend ed by Customer as
prov ided in Sect ion I 0.3. The Pa n ic s res pec ti ve purc hase und sale ob li gaio ns with
respec t to Energy sha ll commence at 12:0 0 a.m. on th e Co mmercial Opera ti on Dute and
shull ex pire m 11 :59:59 111 . on the Expiration Dat e un less and until tcnnina rcd earl ier
with rcspcc l to th e app li,ublc Site or nil ·;1c s pursuan 1 to Sec lions 3.1, ;Ll. 2, J..QlJ. or 11
(lh \! datc: of any such term inat io n. the "Termina tion Dntc").
10 .2 C ustomer Options Upon Cl'ss 11tio11 of Bu sin ess Op crntl ons at Sitc(s). If.
pr io r to the end of the Term for an y par1kulur Sit e. CustomCI' ceas es to co nduc t bu siness
opcrmion s at such itc. vacates suc h Site. or is prc vc n1cd from all owi ng opcra 1ion of a
Sys 1cm or Sys tems on such ite:
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CO FID EN TI AI.
10.2.1 Sub stitut e Sit e. So long ns such eve nt occ urs on or aft er th e sixth
anniversary of th e Co mm erc ial Opera ti on Dut e, Customer shall .i avc th e ri ght to propo se
a mutuall y ag reeab le substitut e Si te loca ted within th e same ut ility di stri ct to reloca le
eac h appli ca bl e Sys tem , or, if not ava il ab le, in a loc alion wi th simil ar so lar inso lati on und
utili ty ra tes . Pro vide r's detcnnin a1ion th at inferi or so lar inso lati on al th e new Site or
nega ti ve eco nomi c impa ct to Prov id er shall be co nsidered a reaso nabl e basis to withh old
co nse nt . If such alt ern ate Si te is ava il ab le and is acce ptabl e to Provid er, th e defin iti on of
Si te se t forth herein shall th ereafter be dee med amended to del ete th e pri or Sit e and add
th e new Si le, but othe rwi se thi s Agreem ent shall remain in fu ll fo rce in ac co rd ance with
it s lerm s and shall nol be dee med oth erw ise amend ed. Customer shall pa y all cos ts
ari sin g in co nn ecti on wi th th e rel oca ti on of eac h such Sy stem, in clud in g but 00 1 lim ited
to engineerin g cos ts, remova l costs, in stnll ati on cos ts, any appli ca bl e interconne ctio n
fees , oth er costs of deployment at th e substitut e Site, and lost reve nu e to Prov ider based
on deli vered Ene rgy averaged ove r th e prior tw elve month s. After any relr :ati on of a
Sys tem und er thi s Section 10 .2.1, Customer shall ca use such Sy stem to be kep t in
opera ti on at such ne,·, Si te and co ntinu e lo pay Provider for all Energy deli vered und er
thi s Agreement fo r 1he re maind er of th e Term .
10.2.2 Tcm,in ati on ofSit c(s) and Pay ment of Termination Va lu e. lf(a) such
evc nl occ urs pri or to th e sixth anni versary of th e Co mm ercial Opera ti on Date or, (bl
th ereafter u11d a substitute Si te ca nn ot be loca ted in acco rda nce wit h Sec ti on I 0.2.1 .
Prov id er slmll tran sfe r tit le to 1he Sys tem to Customer. In ucldi 1i 111 , uslomer sha ll pay 10
Provi der lhe grcarcr of (a) th e Fair Marke t Va lu e of lh e Sys tem as dct cnnin cd under
Sec ti on 10.3.2, or (b) th e lh en-ap pli ca bl e Terminati on Va lu e spec ifi ed in Ex hibit D, in
res pec t of enc h such ys tem as liqu ida ted damage s, where up on thi s Ag reeme nt shnll
terminat e wi th res pect to th e appli cab le Sir e. ·n1 e Part ies ag ree th at actua l damages to
Prov ider if thi s Agreeme nt is tcnnin atcd wi th res pec t 10 one or more Si les as
con1 empl n1ecl in th is Sec ti on I 0.2 wo uld be diffi cult 10 asce nain , uncl th e applicabl e Fw
Market Va lu e, r Tc nnin ali on Va lu e is a reas onab le &p proximati on of lh c dama ges
suffered by Prov ider as a re sult of cur ly termination of thi s Agreeme nt wi th res pect to
such Site or Si 1cs .
10 .3 Cus tom er Option s Upon Expiration of Term .
10.3.; Ex 1cnsionnfTen11 . Tu th e ex tent penniu cd hy luw ut 1he tim e. and up on
prior wrin cn noti ce to Provide r al lcusl one-hundred eight y ( 180) clays pri or 10 th e
Ex pira tio n Dat e. Cus1omcr sha ll lmvc th e opti011 to ex tend !h e lcnn of thi s Ag reemen t
wi th rcspcc: to one or more of th e for li ve (5) nddi 1i onal one ( I )•yea r peri od. for II total
ex tension period of fi ve (5) years. At lh e encl oflh c fiflh suc h •:lcnsio n of lcr m.
ow nership of 1h c Sys tem slmll be trnnsfo rrcd t ustomcr 0 11 an ~•i s where is ba sis
wit hout :my furlh cr urno unt s due from Custome r, and Pro vid er sha ll have no obligation to
rem ove 1hc Sy 1cms at th e end of such 5-yea r ex tension of the term.
I 0.3.2 Purchase of Sy stem s. If Customer docs 11 01 ex tend the Term of thi s
Agreeme nt in acco rd ance with S£~ 10 .3.1, th en upon al lcas l ott c hundred twent y
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CONF IDE 'TI A L
(' 20) da ys prior written noti ce to Provider, Customer shall purchase any System for
which it do cs 11ot extend th e Tenn of th is Agreement und er Sec ti on I 0.3 .1 b)' pa yin g
Pro vider the Fair Market Va lu e for such Sy stcm(s) on or befo re th e Exp irnti r,n Date .
Customer and Provide r shall use reaso nabl e goo d-faith effo rt s 10 det ermin e \he "Fair
Market Va lu e" of any Sys tem by mut ual agree ment within te n (I 0) day s after rece ipt hy
Pro vi der of Customer's notice of its elec ti on to purcha se a ys tcm . If Customer and
Provider ca nnot mutuall y ag ree to a Fair Market Va lu e within suc h I 0-day period , th en
wi thin te n (10) days th erca ller th e Parti es shall se lec t a nati ona ll y rec og ni zed independ ent
ap prai se r wiU1 ex peri ence and experti se in the so lar ph otovo lt aic industry to va lue such
equipm ent. If the Parties are unab le to agree on the se lectio n of an apprai se r, such
appraiser shall be joi ntl y se lected by th e apprai ser !inn proposed by the Customer and th e
appr,;ser firm propose d by Provider. Such apprai se r '1a ll act reaso nabl y and in good
faith to detennin e th e Fair Market Value and shall se t fo rth such determinati on in a
written opinion delivered to the Parti es no later th an six ty (60) day s prior to th e
Expira ti on Date . Th e "Fai r Market Value" shall rencct a Sys tem's condi ti on and
performance capabilit y going forwa rd from the effe cti ve date ofan apprai sa l. TI,c
va luati on made by th e apprai se r shall be bindi11 g on the Parties in the ab se nc e of fraud or
manife st error. The cos ts of th e apprai sa l shall be bomc by th e Parti es equall y. Within
thirt y (30) da ys after rece ipt of th e appra isa l. Customer shall notify Pro vider ,-hcther
Customer wi shes to purcha se th e appli ca bl e Sys tem(s) fo r th e Fai r Market Valu e. If
Customer elec ts to purchase th e appli cab le ys tcm, th en on th e Exp iration Dat e (a)
Customer shall pay Prov ider th e purcha se price in th e amount of th e Fair Mar ket Valu e,
and (b ) :itle to th e releva nt Syst em or Sys tem s shall tran sfer to Customer as-i s. where-is,
and to lh c ex ten t transferable , th e r..:mainin g peri od, if any. on all wa rrantie s for th e
appli cabl e Sys tem or Sys lcn .s wi ll be tran sfe rred fr om Prov ider to Customer at
Customer's so le ex pense .
10.4 C ustomer Purcha se Oplion Prior lo Exp iration Dale . Customer may elec t
to purchase each ys tcm cfTcc tivc on th e sixth anniversary of th e Com mcrc iul Operati on
Dat e re spectin g such Sys tem. and effec ti ve on such date cve rv fifth ye ar th ercaficr, upon
one hundred eighty (180) da ys pri or wri tt en notice , provided no Customer Defau lt shall
ha ve occ ur.cd and be co ntinuin g. If Customer dccts to so purchase any Sys tem, th e
purchase price shall be th e grea ter of (a) th e th en Fair Mark et Valu e of su ch Sys tem
(ca lculat ed in acco rdan ce with th e defi ni ti on of "Fair Market Vn lu c" set fo rth in Section
.l.Q,li) or (b) th e Tcnnination Valu e wi th res pect to such Sys tem se t forth on Ex hibit D.
Not less thnn one-hundred eig hty ( 180) days pri or to th e exe rcise of th e purchase op ti on.
Custome r sha ll pro vid e written notice to Prov ide r of Custo mer's exercise t~crcof. Upon
th e exerc ise of the foregoing purchase optio n plus receipt of the purchase opti on pri ce
and all other amount s the n ow in g by Custo mer to Provider, th e Panic s will cxcc ut r ull
doc um en ts ncccs nry to cau se titl e to each rel eva nt ys 1cms to pass to Customer as-is .
where-i s: provided. however. thut Provider shall rem ove any encumbran ces pl u~cd on the
re leva nt Syste ms by Provide r.
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CO F ID E TIAL
10 .5 Pa yment of Termination Va lue on Termination Dale . In the eve nt th at a
Termin ati on Date for any System ucc urs fo r reaso ns attributable to Customer, Cus tomer
shall be required to pay to Providerthe greater of (a) the Fair Market Value of th e Sy stem
as de1c:a1in ed under Section I 0.3.2 , or (b) th en-a pplicab le Tcm1ina ti on Va lu e for such
Sys tems as liquidated damages . Th e Part ies ag ree tl tnt act ual damages to Provid er in th e
~vent thi s Agreement tenninates pri c J th e ex pire .Jn ofUt c Term for ca uses
attri i,~tablc to Custom er would be diffi cult to asce rtain , and the app lica bl e Tem1ination
Va lu e is a reas onable ap proxima ti on of th e damages suffered by Pro vid er as a result of
earl y termination of thi s Agree ment.
10.6 Provid or Termination . Provide r shall have the further ri ght , upon si~ty (60)
days writt en notice to tcm1 inatc :
I 0.6.1 thi s Agree ment upon eliminati on or alt erati on of one or more
Environmental Fi nancial In cen ti ves or oth er change in law that res ults in n materi al
adve rse economic impact on Pro vider ;
I 0.6.?. thi s Agree ment , if th e ag gregate an nu al leve l of direc t beam so lar resou rce
avai lab ili ty is less th an or equ al to 90% of hi stori ca l ave rage s as meas ured by long-term
wea th er dat a (minimum of fiv e (5) years) co ll ec ted at nil Sit es or oth er reliable ca librated
and appropriat e wea th er stati on represe ntati ve of such Sites ;
10.6.3 thi s Ag ree ment so lely as it re lates to any parti cul ar Si te, if th e annu al direc t
bea m so lar reso urce avai lab ility for such Site is less than or equa l to 90 % of hi stori ca l
averages as meas ured by long-t enn wea th er data (mir.imum of fi ve (5) years) co ll ec ted at
such Si te and/o r ot her relia ble ca librat ed and appropriate weath er stati on rep resenta ti ve of
such Si te; or
I 0.6.4 thi s Agreement , if a materia l brea ch by th e Li ce nso r und er th e License
Agree ment occ urs.
In the eve nt 01'1cm1 inati on und er 10 .6.1, 10.6 .2 or 10.5.3, Provid er shall remove
all Sys tems and repair any dama ge ca used by such removal. A tem1in ati on und er 10.6.4
shall be trea ted as tcnni nnti on for ustomcr's default and Provid er shall have th e
remedies und er Sec tion 12.2.
11. Defa ult s.
I I.I Custo mer Default . Th e occ urrence at any tim e of any of th e fo ll owin g
eve nt s shall co nst itute a "C ustomer Defa ult ":
11 .1.1 Fa ilure to Pa y. The fa ilure of ustomcr to pay nny amount s ow ,n g to
Pro vi der on th e date due and paya bl e:
11 .1.2 Fai lu re to Maintain Phon e/Da ta Linc . Unless due to a Fo rce Majcure Eve nt
ex cused by Sec ti on 9, th e fa 'lu re of Customer to mai ntain and gru nt Provide r ucccss 10
the ph one and ot her co mmuni ca ti ons lin es required to be ma intained pursuant to Sec ti on
~ and Customer's fai lu re to cu re suc h fa ilure wi thin twe nty (20) days afte r Customer
25
CONFID E 'TIAL
rece ives writt en notice of such fa ilure fr om Pro vid er. provided th nt in any eve nt if such
fa ilu re shnll res ult in los t reve nu e 10 Prov id er. Pro vider shall be en111 lcd to reaso nabl y
cs 1im a1e th e amount of n.:vc nuc th at wo uld hnv c bee n obt ain ed an d shall invoice
Customer therefo r:
11 .1.3 Fai lure 10 Perfo rm Ot her Obligat ions. Unl ess du e to a Forc e Maj cure Eve nt
exc used by Sec ti on 9, the failur e of Customer to per fo rm or ca use 10 be pe rfom,ed any
oth er obligation requi red to be perform ed by Customer und er thi s Agree ment . or the
fai lure of an y representa tion and warran1y se t fo rt h hcrrin to be tru l! and co rrect as and
when mad e; prov id ed, however, th at if such failur e by it s nature ca n be cured, then
Customer shall h3ve 3 peri od of thirt y (3 0) da ys aft er re ceipt of wri tt en not ice from
Provid er of s uch fa ilure to Cus tomer 10 cure the sn me and a Customer Default shall not
be dee med to ex ist during such period; pruv id ed, tha t in an y ev en t if such fai lure shall
res ulr in los t reve nu e to Prov ider, Pro vid er shall be ent itled to re aso nabl y es tim ate th e
amount of reve nu e th at wo uld have been obtained and shall invoice Customer th erefore:
I I. I .4 Bankruptcy. Etc. If Customer: (n) admit s in writin g it s inability to pay its
debts ge nerall y as th ey become due ; (b) fil es n petiti on or answer se eki ng re organi zation
or nrrnngemenl und er th e fe deral bankruptcy laws or any oth er appl icab le lnw or statut e
of th e United States of Am eri ca or an y State. di stri ct or territ ory th ereo f; (c) mak es an
assign ment fo r th e ben efit of creditors; (d) co nse nt s 10 th e appointment of a rece iver of
th e whole or an y substanti al part of its asse ts: (e) h, , a petit io n in bankrupt y fil ed
again st it . and such petiti on is not dismissed withi n 9,, da ys aft er th e filin g th ereo f: or if
(f) a court o f co mp etent juri sdic tio n ent ers an ord er, jud gna:nt. or decree appoin tin g n
rec eive r of th e wh ole or any substantia l part of Cus1omcr's ass t.:t s. and such ord er,
j udgment or decree is not va ca ted or se t as id e or stayed withi 11 90 days fr om the dat e of
ent ry th ereof: or (g) un der th e pro visions of any oth er J W fo r th e reli ef or aid of debt ors,
any cou rt of competent j ur isdi ctio n .1 hall ass ume custod y or co ntro l of tn c wh ole or any
sub stant ia l part of Customer's asse ts and such custody or co nt ro l is 11 0 1 termin ated or
sta yed withi n 90 days fr om th e da te of ass umpti on of such custod y or co ntro l; or
11 .1.5 !,ice nse D f<1 ult . A materi al breach of th e Ltc en se Agree ment by th e
Customer (if th e Customer is th e Licenso r) un de r th e Licc nst occ urs.
11.2 Provider Dcfoult . Th e occ urrence ut any tim e of th e fo ll ow ing events shall
constitut e a "Provi der Drfo ult ":
11 .2.1 Fa ilure to f'c rfonn Obli ga ti ons. Unless due to a Fore·: Majc urc Ev ent
exc used by . cc 1i on 9, the foi lurc of Provide r 10 pcrfo nn or ca use 10 be pcrfo nn cd any
111<1 1crin l o~lig11 1ion rcc1ui rcd 10 be µcrl'orn,ed by Prov id er und er lhi s Ag reeme nt : prov id ed.
howev er. that if such fai lurl.'. by il :-na1urc cn n b\! cured, then Prov id er sha ll have u pe ri od
N 1h ;ny (30) busines s day s a Il er ,acc ipl .,f wrill cn noti ce from Custo mer of such fa ilu re
111 l rovidcr ~o cure lhe sa me and a Prov ider Defa ult shall no t be dee med to ex ist durin c
such pe rio d; providl.':d , fu rth er. that if Provide --co mmences to cure su ch fo ilurc duri ng
such period nnd is dili ge ntl y n,1d in good foit h ntl emptin g to effec t such cure. sn id period
shall bi: ex tended for sixty " ,, nddi tiona l days :
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CO IDEl"i · ! \ I ,
11 .2.2 Bankruptcy. Etc. If Provider (a) admits in writing its inability to pay it ~
debts generally as they becom e du e; (b) fil es a petition or answer seek in g reorganizativn
or arrangement under the federal bankruptcy laws or any other applicable law or statute
of the United States of America or any State. district or territory thereof; (c) makes an
assignment for the benefit of creditors (other than a collateral assignment for financing
purposes); (d) consents to tlic appointment of a receiver of the whole or any subs tantia l
part of its assets; (e) has a petition in bankruptcy filed against it. and such petition is not
dismissed within 90 days after the filing thereof; or if (f) a er ~• ~f competent jurisdiction
enters an order, judgment. or decree appoint in g a receiver ofns ,vhnle or any substantial
part of Provider's assets, and such order, judgment or decree is not vacated or set as ide or
stayed within 90 days from the date of entry thereof; or (g) under the provi sions of any
other law for the relief or aid of debtors . any court of competent jurisdiction shall assume
custody or contro l of tho whole or any substantial part of Provider's assets and such
custody or control is not terminated or stayed within 90 days from the date of assumption
of such custody or contro l; or
11 .2.3 License Default. A material default by Provider under the License occurs
and is not cured within thirty (30) days afte r Provider 's receipt of Custome r's written
noti ce to Provider and any Lender of same; provided. further, that if Provider commenc,·s
to cure s uch failure during such period and is di li gently and in good faith attempt in g 10
effect such cure, said period shall be extended for sixty (60) additional day s .
12. Remedies Following Default.
12,J Custo mer 's Remedie s Upon Occurrence or a Provider Default .
12.1.1 Termin ation. If a Provider Default as described in Section 11 2 above ha s
occ urred and Provider has not cured a Provider Default with in the appli cable cure period,
Customer may terminat e thi s Agreement by wriuen notice, and this Agree ment s hall be
of no further force or effec t as of the date the termination notice is given .
12.1.2 Other Rights and Remedies . if any Provider Defa ult desc ribed und er
Section 11 .2 has occurred and Customer has terminated this Agreement as a result thereof
in accordance with the terms of Sectio!l.!bh!. above, tlie n Provider's so le liability lo
Customer in re spect of such Provider Defau lt shall be the payment of an amount not to
exceed th e then present value (di sco unted at the prevailin g prime rate of interest as
published in The Wall Street Journal on the day preceding the dat e of determination) of
the cas h flows eq ual 10 the produ ct of (i) the positive difference, if any, of the price per
kWh for comme rcially ava ilable and/or utility -provi ded energy in th e applicab le
market(s) (exc ludin g any ut il it y charges that are not strictly based on an electricity usage
or kWh uni! ·ute) minus the kWh Rate of Energy hereunder (as such kWh Rate would
ha ve been escalated ove r time ~ursu anl to the terms hereof), multiplied by (ii) th e number
of days remaining in th e term M the Agreement limo s the expected dail y number of kWh
of Energy lo be deliv ered und er thi s Agreement , ca lculated by div iding the Es timated
Annu al 1. Year Production set forth in Schedule I to Ex hibit B by 3(5. Exce pt as
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CONF ID ENTI A L
provided in Sc.:1io ns 10 . .!LL..!.. fil and llJl, Cus1omcr shall have no rig h1 to
tcm1i natc thi s Agre ement und shall have no oth er remedi es .
12.2 Pro-vider's Remedies Upon Customer Default . In addi1i on 10 any olh cr
remed ies avail abl e under lhi s Agre emenl or nt law , if a Customer Dcfnull as desc ribed in
Scc lio n 11 .1 has occ urred beyo nd appli ca ble no1i cc and cure period s. Provider n1 &y
1ennin a1e lhi s Agrec mcnl and 1hc Li ce nse Agrecm enl by wri1ten no1i ce 10 Cus10111cr.
Upon 1ennina1ion, Cus1omer shall pa y 10 Provi der as liquid ated damag es the grea ler of
(a) th e Fai r Markel Va lu e oflhc Sy s1ems as de1ennin ed und er Secli on 10.3 .2 or (b) the
appli cab le Termin a1i on Va lu e specified on Ex hibit D. If Provider elccls to rem ove 1he
System s, Customer shall pay I 00% of 1he rea so nabl e ex pen ses of Pro vide r in curred in
co nn ec ti on wilh removing 1he Sys tems.
12.3 Limitation of Damages . No thin g in lhi s Agrcc mcn l is int ended to ca use
ci1hcr Party to be, and neilh er Party shall be, liabl e 10 th e oth er Party fo r any los1
bu sin ess, los t profi ls or reve nu es from others or 01hcr spec ial or co nseq uential damage s.
all clai ms for whi ch arc hereby irrevocab ly waived by Cus1omcr and Prov id er.
No 1wi1hs1andin g 1h c forego in g, none of 1he pa ymcnl s for Energy or any 01her amou nt
speci fied as payab le by Cus1omer 10 Provider und er th e 1cn11s of thi s Ag rec menl up on ,he
tcnnin ati on of thi s Ag reement shall be deemed co nseq uenti al damages. Prov id er's
li abi lity in co ntrac 1 hereund er shall be in all rcs pecls lirn i1cd 10 dircc1, ac lu al dama ges
whi ch shall be limi1 ed 10 amoun1 s paid lo Prov id er hereu nd er durin g lh e mos ! rcce 111
1wcn1 y-fo urth (24)-monlh peri od.
12.4 Effect of Termination of Agreement. Upo n 1h e Tc m1in a1i on Dal e or 1h e
Ex pira1i on Date , as appli cab le . an y amounl s the n ow in g hy a Part y lo tl1c oth er Party shall
beco me im mcdiu1cl y due uncl pa ya bl e. Such tcnn in nti on shall not rel ieve either Puny
fro m ob ligat ions accrued pri or to th e effec tive da te of terminati on or ex piration .
13. Ind emnifi cation .
13.1 Indemnification by Provider . Pro vi der shall full y indem nify, save hannl css
and de fend Customer from and again st any and all cos ts, claims, and expe nses in curred
by Custom er (i ncludin g rea sonabl e att orn eys fee s) in co nn ec ti on with or arisin g from any
clai m by a 1hird part y fo r ph ysical damage to or phys ic al dc s1ruc1i on of prop erty. or death
of or bodi ly inj ury to any Perso n. bul onl y 10 1hc cx 1c111 ca used by (a) 1hc gros s
neg li ge nce or will ful mi sco ndu ct of Prov id er or it s ag cnl s or emp loyees or others under
Prov id er's co nt ro l or (b) a Provide r Dcfau l1: prov id ed, howeve r, 1ha1 nolhing in th is
Sec1io n 13.1 is int en ded 10 modify lhe limi1a1i on of Provider's liab il il y sc i fort h in
Sec ti ons 12.1.2 and .uJ ubo vc. Prov id er shall 11 0 1 be req uired tc-· '<h:rnnify Customer in
cx.n.$s of the proceeds ofinsuru ncc nrnintnin cd hy Provi cc r pursua,,11 0 th e req uirement :;
of thi s Agreemen t.
I 3.3 otice of Cloim s. An y Party seeki ng indcmn ificntio n hereund er (1 he
"In de mn ifi ed Party") shall deli ve r 10 th e olh cr Part y (th e "In demn ifyin g Part y")" nolic c
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CONF ID ENT IAL
de sc ribing th e facts under lyi ng its ind,mnification claim and th e amo unt of such claim
(eac h such noti ce a "Cl aim Noti ce"). !.,uch Claim No ti ce shall be delivered promptl y to
th e In dem nifying Party after the Indemnified Party rece ives notic e th at an actio n at law or
a suit in equity has co mmen ced; pro vid ed. however , that failur e to deliv er the Claim
Notil-e as aforesa id shall not reli eve th e Ind emnifyin g Party of it s obli gation s und er thi s
Sec ti Q!!Jl, exce pt 10 th e ex tent th at such Ind emnifying Part y ha s been prejudiced by such
failur e.
13.4 Defen se of Action . If req ues ted in writin g by an Indemnified Party . the
Ind emni fyi ng Party shall , within thirty (30) da ys of rece ip t of th e written requ est, assume
~n behalfofthe Indemnified Party, and con du ct with due dili gence and in goo d fai th , the
defe1.,c ~! ~~,!, !ndemnified Party with co un se l reaso nabl :t sati sfactory to the
lnd em nifk d Party; provi ded , however, that iflhe Ind emni fyi ng Part y is a defendant in
any such ac tion and th e Indemnified Party beli eves that there may be lega l defe ns es
avai lab le to ii th at arc inc onsistent with th ose ava il ahl e 10 the Ind emnifying Party , th e
Ind emnifi ed Party sha ll provide the Ind emnifyin g Party with wrillen notifi ca ti on of thi s
potential co nfli ct of interes t, and shall ha ve the right 10 se lec t separate co un sel 10
parti cipate in its defen se of such action at th e Indemnify ing Party's ex pen se. If any claim ,
uc ti on, proceedin g or in ves ti ga ti on arises as to whic h the indemnity prov id ed fo r in thi s
Section 13 app li es, and th e Ind emni fy in g Part y fail s 10 ass um e th e defense of such claim ,
acti on, pro cee din g or inve stiga ti on after ha ving been reque sted 10 do so by th e
Ind emnifi ed Party, th en th e Ind emnifi ed Party ma y, at the Indemnifyin g Party's ex pense,
eo n1 es1 or, with the pri or wri ll cn co nse nt of th e Ind emnifyin g Part y, whi ch consent shall
not be unreasonab ly withheld , scu lc such claim , ac tion, proceedin g or inves tiga,ion. All
cos ts and ex pen ses in curred by th e Jnd cmnificd Pur!y in co nn ec ti on with any such conte st
or se ttl ement shall be paid up on demand by th e in de mnifyin g Part y.
13.S Sun•ival of Provisions . Th e pro visio ns of this Sec ti on 13 sha ll survive th e
ex pirati on or 1cm1inatio n of thi s Agreement.
14. Misce ll aneous Provisio ns.
14.1 Notices . All noti ces , co mmuni ca ti ons and waive rs und er th is Agreeme nt
sha ll be in writin g and shall be (a) deli vered in person or (b) mailed , posta ge prepai d.
ei th er by reg istered or cc rtir.ed mail , return rece ipt req ues ted or (c) se nt by reput ab le
ovcr.1i ~!:: exp ress co uri er. addressed in eac h case 10 th e addresse s set fort h bel ow , or to
any oth er address eith er of th e parti es 10 thi s Agreeme nt shall de signate in a wrinc n
noti ce 10 th e ot her Party:
If to Provider:
Amcrcsco So lar Eng lewood LLC
I 11 Spc cn Stree t, Suit e 4 10
Framin gham. MA 0170 1
All entio n: Gen era l Co un se l
And to :
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Ameresco Solar Englewood LLC
111 Speen Street, Suite 410
Framingham , MA 01701
Attention: Vice President. Solar
lfto Customer:
Ci ty ofEnglewood
IOOO Englewood Parkway
Englewood, CO RO I 10
Attention: City Manager
All notices , communications and waivers to Provider's lenders or other financiers
under this Agreement shall be to the name and address specified in a noti ce from
Provider to Customer. All notices sent pursuant to the terms of this Section 14.1 shall be
deemed rer •,ived (i) if personall y delivered, then on the date of del ivery, (ii) if se nt by
reputable overnight, ex press courier, then on the next busin ess day immediatel y
following the day sent, or (iii) if sent hy regi stered or certified mail , tlten on the earlier of
th e third (3.t) Bu siness Day following th e day se nt or when actua '.l y received.
14.2 Authority .
14.2.1 Provider Reprcsenmt ion s. Provider hereby represents and warrants that:
(a) It is a Del aware limited liability company duly formed, validl y exis ting
and in good standing under the laws of the state of its formation and ha s
all requi site power and authority to enter into thi s Agreement, to perform
it s ob ligatio ns hereund er and to cons ummat e th e tran sac tion s
cont em plated hereby;
(b) The execution and delivery of this Agreement and th e performan ce of it s
ob li gations hereunder have been du ly authorized by all necessary
corporate action ;
(c) Thi s Agreement is a lega l, valid and bind ing obligation of Provi der
enforceab le against Provider in acco rdance with its terms , subj ect to the
qualification, however, that th e enforcement of th e rights and remedi es
herei n is subj ect to (i) bankrupt cy and ot her si milar laws of general
app li ca ti on affecting right s and remedies of creditors and (ii) th e
application of genera l prin ci ple s of eq uity (regardl ess of whether
co nsidered in a proceeding in eq ui ty or at law);
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(d) Neither the execution and delivery of thi s Agreement by Provider nor
co mpliance by Provider with any of the term s and provi sions hereof (i)
co nflict s with, breaches or contravenes the provision s of th e formation
documents of Provider, or (ii) results in a co ndition or eve nt th at
co nstitute s (or that , upon notice or lapse of time or both, wo uld constitute)
an event of default under any ma terial contractu al ob li ga tion of Provid er;
and
(e) There arc no actions , suits , proceed ings, patent or li cense infringements or
investigations pending or, to Prov ider's knowledge, threatened against it
before any co urt or arbitrator that individuall y or in th e aggregate could
res ult in any materiall y adverse effect on th e business, properties or assets
or the condition, financial or otherwise, of Provider or in any impairment
of its ability to perform its obligations under this Agreement.
14 .2.2 Customer Representations . Customer hereby represents and warrants that:
(a) It is a municipal corporation duly organized , validly existing and in good
s•Mding under the law s of the State of Colorado an~ has •II requisite
power and auth ority to enter into thi s Agreement, '.o perform its
obligations hereunder and to consummate the transactions contemplated
hereby ;
(b) The execution and delivery of thi s Agreement and the perfonmncc of it s
obligations hereund er have been duly authorized by all necessary acti on;
(c) This Agreement is a legal , valid and binding obligation ofO,stomer
enforceable against Customer in accordance with its terms. subject to the
qic,lification , however, th at th e enforcement of th e rights rmd remedi es
he.re in is su bj ect to (i) bankruptc y and other similar laws Jf general
ap pli ca tion affecting rights and remedi es f creditors and (ii) the
app lication of genera l principles of equ ity (regardless o, whether
co nsid ered in a proceedin g in equity or at law);
(d) No Governmental Approv al (other than any Governmental Approvals
whic h have been previously obtained or di sclos ed in writing to Provider)
is required in connection with th e due authorization , executi on and
delivery of th is Agreement by Customer or the perform ance by Cu stomer
of its ob li gations hereunder which Cu stome r has reason to believe that it
will be unable to obtai n in due co urse ;
(e) Ne ith er th e exec ution and delivery of thi s Agreem ent by Custom er nor
compliance by Customer wi th any of th e lenns and pro visions of thi s
Agree ment (i) conflict s with , breaches or contrave nes the provision s of
the Charte · or Ordinan ~es of Customer , or any co ntra ctual obligution of
Customer, (ii ) results in a condi tion or even t that co nsti tut es (or that, upon
notice or laps e of time or both, would consti tut e) an event of default under
3 1
C'ONF I DENTIAL
any co ntrac tu al ohli ga ti on of Custome r or (i ii ) wi ll result in th e
imposi ti on of any li en aga in st Customer or any of it s property;
(I) Customer has not ent ered int o ,my co ntrac t or agre ,mcnt s with any other
pers on rega rdin g th e prov ision of th e serv ices co nt emplat ed to be
provided by Prov id er und er th is Agreement ; and
(g) There arc no actio ns, suit s, procee ding s, pate nt or li cense infrin ge ment s or
investigations pending or , to Cus tomer's kn ow ledge ,hrcatcncd agai nst it
before any co urt or arbit rator th at individu all y or in th e aggrega te co uld
result in any materia ll y adverse effect on the busines s, properties or ass ets
or th e condition , finan cial or otherwise, of Customer or in any imp ainn cn t
of it s abi li ty to pcrfonn it s obligation s under th is Agreeme nt
14 .3 Ass ignm ent . Execp l us oth erwise pcnnitted in Sec ti on 14.17.2, or
ass ignments to affili ates , neither Customer nor Provi der shall assign this Ag ree ment
wi th out the pr io r written co nsent of the other and any such att empted ass ignment shall be
voi d ab i11 itio. 14 .4 Successors and Assig ns. The right s, powers and remedie s of eac h
Party shall inure to th e benefit of such party and it s successors and pcnnittcd assig ns.
14 .5 Entire Agreement . Thi s Ag ree ment (includin g all ex hi bit s attached here to)
and lh c Lice nse Ag ree men t (lo the ex ten • ~,,s tomer is a part y to th e Li ce nse Agree ment )
repre ent th e entir e agreeme nt between II ,-pn rti es to thi s Ag ree ment wi th res pect lo the
subj ec t matt er hereof and thereo f and sup ersede all prior and co nl emporn nco us ornl nnd
prior wrill cn agree ment s. In th e even t of any co nlli c1 between th e provision s of thi s
Agree men t and Ute pro vis ions of th e Licen se Agreement (to th e exten t Customer is a
pa rt y 10 or be nefi cia ry under th e License), th e provi sions of thi s Ag ree ment shall gove rn
and co n1 ro l.
14.6 Amendm ents to Ag ree ment. Thi s Ag ree men t shall not be amended ,
modi lied or suppl emen ted witho ut th e wrillcn agreemen t of Pro vi der and Cus tom er al th e
1imc of such amendment. mod ifica tio n or supp lement.
14.7 Waivers; Appro,•als . No waiver of any prov isio n of thi s Agreeme nt shall be
effective unless se t fo rth in wri tin g sign1..-d by the pa rt y makin g such waive r. and any such
waiver shall be effecti ve only to the ex ten t it is set fort h in suc h writi ng. Fai lure by a
Part y lo in sist upon fu ll and prompt perfonnnnee of any provi sion of thi s Agreeme nt , or
10 tak e acti on in th e eve nt of nny breach of any such provi sions or up on th e occurrence of
any Provider Defa ult or Custome r Defuult. as app licab le, shall 1101 cons 1i1u1 e a wa ive r of
any rig ht s of such Part y, and, subjec t lo 1he noti ce requ ireme nt s of 1hi s Agrce me nl , such
Pnri y ma y at any tim e ancr such foilurc exe rcise all rights nnd remedie s avai labl e und er
th is Agreement wi th res pec t to Mlt:h Prov id er Dcfoult or Cus tome r Dcfo ult . Rece ipt by n
Part y of any in stmmcnt or docu ment shall 11 01 cons tit ut e or be deemed to be an ap pro va l
of suc h in strum ent or documen t. Any ap provals required under thi s Agreem ent mu st be in
wri ting , signed by the Pony whose approva l is bci"~ so ught
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14 .8 Partia l In va lidity. In the event th at any provisio n of thi s Ag reement is
de emed to be in va lid by reaso n of th e opera ti on of Applic able Law , Prov id er and
Custome r shall nego ti ate an eq uit ahl e adju stm ent in th e provi sion s of th e snme in orde r to
effec t, to th e maxi mum ex tent permiu ed by law, th e purpose of thi s Ag ree men t (a nd in
th e eve nt that Prov id er and Customer ca nn ot ag ree th en such prov isions shall be seve red
from thi s Agreeme nt) and th e va li dity and enforcea bility of th e remai nin g provis ions. or
po11i ons or appli ca tion s th ereof, shall not be affec ted by such adjustm ent and sha ll re main
in fu ll force and effect.
14 .9 Exec ution in Co unr erpart s. Thi s Agree ment may be exec ut ed in
cou nt crpans , and all sa id co untcrpan s when ta ken togeth er shall cons titute one and th e
sa me Agree ment .
14 .10 Governing Law ; Juri sdiction; Forum . This Agree ment shall be gov erned
by and co nstru ed in acco rd ance wi th th e int ern al laws of the State of Co lorado without
rcard to pri nci pl es of co nOi cts of law. EACH PARTY WA IVES IT S RE PECTI VE
RIGHT TO A Y JU RY TRIAL WITH 'lESPE TTO ANY LIT IGA TION ARI SING
U DER OR IN CONNEC TIO N WITl-i THI S AG REE MENT . 14.11 Attorneys' Fees . If
any nc ti on shall he ins titut ed betwe en Customer and Provide r in co nnec ti on with thi s
Agree ment , th e Party preva ilin g in such act ion shall be entitl ed to re cove r from th e oth er
Part y nil of ils reaso nabl e cos ts and ex penses in curred in co nn ec ti on with such :c t ion by
arbit ra tio n or oth c;-lega l proceed in g, in cludin g re aso nab le allo rn eys' fees.
14.12 No Third Porty Right s. Thi s Ag ree ment is onl y fo r th e benefit of the
parti es to this Agreemen t, th eir succes so rs and permi tt ed as signs and Perso ns cx.prcss ly
be nefit ed by th e inde mni ty pro visions of thi s Agreeme nt . No oth er Perso n (in cludin g,
with out li mita tion, tenants of th e Si te) shall be entitl ed to rely on any maucr se t fo rth in.
or shall have any rights on account of the pcrfonnan cc or non-pcrfonnan cc by any Pany
of it s ob liga tio ns under , thi s Agreement.
14.13 Trealment of Addition al Amoun 1s. The Parties hereto ack now ledge and
11grcc that any am ounts payable by one Puny to th e oth er as a re sult of a defa ult shall
cons1i1u1 e liquid ated damages und not penalt ies . The Parti es funher ac kn ow ledge tlint in
eac h case (a) the amount of loss or damages likel y to be incurred is incapable or is
dillic ult to preci sely estimate. (b) th e amount s specified hereunder be ar a reasonab le
propon ion and arc not pl ai nl y or gro ssly di sproponiona te to th e probab le loss likely to be
in curred by Customer or Provider as th e ca se ma y be and (c) th e parti es urc sophi s1i c11 1cd
bu sin es s pani cs and have been represe nt ed by sop hi sti ca ted an d ab le lega l and lin ancinl
cou nse l and nego ti ated thi s Ag ree ment at arm 's length .
14 .14 No Age ncy . Thi s Agree men 1 is not int end ed, and shall 11 01 be eo nstni cd, lo
crca 1c any associa tion 1 j oin t ve nture, age ncy relati onship or partn ership between the
Panics or to impo se any such obliga ti on or liabili ty upon ei th er Part y. Nei th er Pan y shall
hnvc un y ri glu , power or authority to enter into any agrce n1 cnt or undertaking for. or uc t
ns or be an agen t or represent ative of, 0 1 ot herwi se bind . the ot her Pa11 y .
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CO FID EN TI AL
14 .15 No Public Utility. No thin g co nlni ncd i" !hi s Agreeme nt shall be cons 1ru cd
as an in1 cn1 by Pro vid er 10 dcd ica1c ii . property 10 publi c use or subjcc l itse lf lo
rc gulalion as a ·•publi c ulility'" (as defined und er Ap pli ca bl e Law ).
14.16 No Recour se to Affiliates . This Ag ree menl is so lely and ex clu sive ly
bc1wce 11 1hc Parti es , and any obli ga 1i o11 s crcn1ed here in on 1hc part of ei ther Part y shall be
1hc obli gn 1i ons so lely of such Party. No Pa rt y shall hnvc reco urse 10 any parenl ,
sub sidi ary, part ner, member, Affi li ale, lend er, direclor, offi cer or employee oflh c 01hcr
Party fo r pert" mncc or 11on-perf01mance of an y obli ga tio n hereund er, unl ess such
ob li ga ti ons v e ass um ed in writin g by th e Perso n agai nst whom reco urse is so ught.
14 .1-Cooperation with Financing .
14 .17.1 Acknow lcdg emenl of Financi ng : Agreeme n1 lo Coo peral e.
Customer ac kn owl edges 1hat Provider may be financin g 1he So lar Services and 1he
System s with one or more bank s or 01her fin ancial in stituti ons (eac h, a "Lender ·· and
co llcc1i ve ly, 1hc "'Len ders "), and Cuslomer agrees 1h 01 ii shall reasonab ly coo pera le wi 1h
Pro vid er and ils Lenders in co nn ec ti on wi1h such finan cing , including (a) 1hc furni shin g
of such info nna1io n. and (b) 1he givin g of such cc r1· ,tes as Prov id er and it s Lend ers
may rea so nabl y rcqu cs1; provided, !hat 1hc fo rcgoi "ndc rt akin g shall no1 ob li ga lc
Customer to mati:riall y change any right s or benefit s, or materiall y in crease an y burden s.
li abi li1i cs or obllga 1i ons ofCus1omer, und er Ibi s Agreem cnl (cxcc pl fo r prov idin g noli ccs
and add i1i onnl cure periods 10 1he finan cin g partie s wil h rcspec 110 Evc 111s ofDcfaull s
wi lh rc spcc l 10 Provider as a fin ancin g pun y may rea so nabl y rcq ucs l). To lh c cx lcn l lhnl
Customer's att orney is reque sted to pro vid e any opini ons or cert ifi ca tio ns in ord er to
ass is1 Pro vid er wi lh lhc coo pcrn li on provided und er !hi s Scc lion , Pro ·,id er shall pay 1hc
attorn ey 's fees fo r Customer co unse l's serv ices.
14.17.2 Co nsc nl 10 Co ll alcm l Assignm ent Custom er acknowl edges Iha!
Pro vider 's obli go 1ions lo a Le nd er ma y be sec ured by. among olh cr co ll alcra l, a pl edge or
co ll atera l ass ignm elll of 1hi s Ag rcc mcn1 and a firs! sec uri ty in1 crs1 and li en on 1he
Sys tem s . Provi der shall have 1he righ1 10 ass ign ibi s Agrcc mcnl as co ll alcra l fo r
fi nancin g or refinan cin g of th e Sys tems and Cus tomer co nse nt s to th e co ll atera l
assig nm ent by Pro vide r to a Lender of Provider's rig ht , titl e an d intere st in and to thi s
Agre ement In addition . us1omcr shall wo rk in good fai 1h wi1h Provider and each
Lender to agree upo n n co nse nt by Custom er to such co ll atera l as signmen t.
14.17.3 Lend er s Righl s Fo ll ow in g un Eve n! ofDefauh . Lend er, us
co ll a1e rn l ass ignee . shall be cnlill ed 10 exerc ise, in 1he place and slead of Prov ide r, nny
and all rig ht s and rem edies of Pro vid er und er thi s Agree men t in accorda nce wi th lh c
term s of thi s Ag rc cmc nl. Le nde r slrnll also biol c111itl cd to \!Xc rciscd all righ ts nnd
rcmedil!s of sec ured parties ge nera ll y with res pec t to thi s Ag ree ment and 1l1e Sys tems.
Customer ag ree s 10 notify Le nd er in wri ting . at th e uddrcss to be des ignated by
such Le nder . of any ac1 or eve n! of dclil ull of Pro vider under 1h c Ag ree ment Lend er shall
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have th e ri ght, but not th e ob li ga tion . to cure or ca use to be cured any Provid er Default in
~:1c lim e and mann er pro vi ded by th e tenn s of thi s Agree ment.
14 .17.4 Subordin ati on. Subj ec t to the lenn s and co nditi ons hereof,
Cu stomer hereby subordinate s any li en it may have in and to th e Sys tem(s) and other
property 1h nt is or ma y from tim e 10 tim e herca ncr be loca ted al a Si te, and to which
Provider has gra nt ed or wi ll gra nt a s~curity interest to Lend er (a ll such prop erty an d th e
records re lating th eret o shall be hereafte r ca ll ed th e "Co llat era l") lo th e li en of Lender ;
provided, howev er, th at this subord in ati on shall not prevent Customer from exerc ising
any ri ght or rem edy aga in st Provid er to whi ch Customer ma y be entit led und er th e lenn s
of the Agreement or es may be prov id ed by ap pli ca bl e la w. Customer recog ni zes and
ack now ledges th at any claim or claim s ("Claims") that Lender has or may have aga in st
such Co ll ateral by virtue of any li en or security interes t, arc superior to any li en, secu rit y
interest, or claim of any nature th at Customer now has or may hcrcancr have to such
Co llat era l by sta tute , agreement or ot herwi se. The subordination pro vid ed for herein shall
be effec ti ve until th e di sc harge of the Claim s. Customer further agrees to notify any
purchaser of th e Premi ses. and any subsequent mort gagee or other en cumbran ce holder ,
of th e ex istenc e of th e foregoi ng wai ver of Cu&tomcr's li en, whi ch shall be bindin g up on
th e exec ut ors. admini strat ors , successors an d tra nsferees ofC11 sto rn cr, and shall inure 10
the benefit of the successo rs and as signs of Lende r.
Customer co nse nt s to Lend er's !-ecurily int eres t in the Co ll ateral and wa ive s all
right of levy fo r rent and nil claim s and dem and s of every kind aga in st th e Coll ateral.
such waiver 10 co ntinu e so long ns an y sum remain s owing from Prov ider to the Len de r.
Customer ag rees th al th e Co llat era l shall not be subj ec t to di strainl or exe cuti on by, or to
any claim of. us1omcr.
14.17.5 Upon th e exe rcise of remedies und er it s securi ty in1 crc s1 in th e
Sys tems. in clud ing any sale th ere of by th e Lend er, wheth er by j udicia l proceedin g or
under any power of sale, or uny co nvey ance by Provi de r 10 a Lender. lh e Lend er wi ll give
noti ce to Customer of lhc tran sfe ree or assig nee of thi s Agreement : pro vided , ho weve r,
th at an y sale, transfer or oth er di spo sition of th e Sys 1<·ms by Lende r. whcth,r by judicia l
proceedi ng or oth erwi se, shall be made so lely 10 a qu alifi ed assignee . Any such exercise
of remedi es shull 1101 con sti tut e and Event of Default .
14.18 Se toff. Excc pl as sc i fo rth in Sec tion 6.3 .4 or elsewhere in th is Agrccm cnl ,
ea ch Par1 y res erve s to itself all right s, sctofTs, co unt erclaim s nnd oth er remedi es and/or
defe nses to which it is or may be entitl ed. arising from or out of th i Ag reem ent or ari sin g
out of any olh cr co nlra cltml nrrn ngc mcnls betw ee n th e Partie s. A II out standin g
obli ga ti ons to mak e. and ri ght s to rcccivc, pay ment und er thi s Ag ree ment ma y be offset
agai nst each oth er.
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CONF ID E TI A L
I 5. Trade Secrets. Provider's systems, mean s, cos t, and meth odo log ies of evs 1ua1ing,
im pl ementin g, acco mpli shin g and dete nnining energy sav in g~ and th e infor,nati on se t
fo rlh in Ex hibil s C and D of thi s Agree ment shall be consid ered troj e secrc1 s,
co nfid enti al, com petiti ve ly sensiti ve and prop ri etary in fo nn ati l.'11 . Customer shall not
di sc lose such in for mati on without 1h c ex press writt en co nse nt of a~ offi cer of Prov id er
unles s required Jo do so by stntul e or regul ation. When any publi c records reque st for
such infom1a1i on is mad e, Cust omer shall prov id e prompl written noti ce 10 Pro vi der and
Provi der will have 1he opportunity lo tim ely obj ec1 in wh ole or in part . In the eve nt th at
Customer is required 10 make a filin g wi th any age ncy or other gove rnmental bod y.
whi ch incl ud es such in fo rmation , Customer shall noti fy Prov id er and coo perat e wilh
Provi der in ord er to seek co nli de nli al trea tme nt of such in fo nn ati on includ ed wi thin any
such filin g or, if all such in fo mlUli on ca nno l be protected fr om di sc los ure , to requ es t
tha t Customer be pennitled to redact porti ons of suc h infonna ti on, as Prov id er ma y
dcsigr.,tc, fr om that porti on of sa id filing which is to be made availab le to the publi c.
16 . Es topp el. Eit her Part y hereto , with out charg e. at any time and fr om tim e to
:ime, within fift ee n ( 15) bu siness days after rcce ipl of a writt en requ es l by th e oth er party
'sreto, shall deli ver a writt en in s1rumen 1, duly exec ut ed, cert ifyi ng 10 such reque stin g
party , or any other pcrson1 fi rm or co rporati on spcci li ed by such requ es tin g pa rty : (a) that
thi s Agre ement is unm od ified and in full force rn1d cffec1. or if 1h ere ha s been any
modificati on, th al the same is in fu ll fo rce and effec t as so modifi ed , and identifyin g any
such modifi ca ti on : (b} wheth er or not to 1he kn owledge of any such party th ere are tl1 en
exi sting any offse ts or defens es in favor of suc h pa<l y aga in st enforce ment of any of th e
tcm1s , covenant s and co nditi ons of 1h is Ag reeme nt and , if so, spc ci fy in g th e sam e and
also whether or not to th e know ledge of suc h part y Jh c oth er party has observed and
pcrfo nn ed nll of th e lcrm s, cove nan ts and cCt 11dit ion s on it 3 pm 1 to be obse rved and
perfonncd , and ifnol, specifying 1he same; nnd (c} such oth er in fo nm ti on as may be
reaso nabl y requ es ted hy a Pnny hereto. An y wrill en in strum en t give n hereunder may be
re li ed upon by the reci pi ent of suer. in strument . exce pt to th e ex tent th e rcc ipic 111 ha s
ac tu al kn owledge of fa cts co nJain ed in th e ce rtifi cal e.
[TIIE REMAINDER OF T HI PAGE HAS BEEN INT ENT IONALLY L EFT
BLAN K[
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CO FIDE TIAL
IN WITNESS WH EREOF , the parties hereto have duly executed and delivered
thi s Agreement as of the date set forth above .
PROVIDER :
Ameresco Solar Englewood LLC
By : Ameresco, Inc ., its sole member
By:--------
Name : Mi chael Cas tonguay
Title: Vice President
CUSTOMER:
City ofEnglewood
By : _______ _
Name : James K. Woodward, Mayor
Titl e:
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