HomeMy WebLinkAbout2010-07-19 (Regular) Meeting Agenda Packet1. Call to Ord er.
2. In voca tio n.
Agen fr fo r the
R .gular M et ting of the
Engle wC'O d City Council
Monda y, July 19, 2010
7:30 pm
Englewood Civic Cen ter -Council Chambers
1000 Englewood Pa rkway
Englewood , CO 80 11 0
3. Pl edge of All egia nce.
4. Roll Ca ll.
5. Conside rati on of Min utes of Previo us Session .
a. Minu tes from !he Regu lar City Council Me eting of July 6, 2010 .
6. Re.:ogni ti on of Sched uled Public Comment. (This is an opportu nity fo r the pub lic to address
City Counci l. Co unci l may ask ques tio ns fo r clarifi ca tion, bu t 1h ere will not be any dia logue .
Pl ease limi t yo ur pr ese nl ation to five minutes.)
a. Bili Hayes will be present to dis cuss the Glass/Steaga ll Act.
b. Tracie Ro mero, Susie f ett ers, and Josie Fett ers will be prese nt to dis cuss the Ye ll ow
Rose co nslgnme nl store al 3431 So ulh Broa dway, whi ch will open in August 20 10.
c. Jackie Ed ward s will be presen t to dis cuss medi ca l cannabis .
7. Recognit ion of Unschedule d P11 , "c Co mment. (Thi s is an opp ortunity for th e public 10
address City Council . Co un cil may ask qu es tio ns fr • clarifi cation , but there will no t be any
dia log ue. Please limi t yo ur p,esentali on to 1h ree minu tes . Time fo r un schedu led publi c
comm ent may be limited to 45 min utes, and if limi ted, shall be con tin ued to Gen eral
Discuss ion.)
Pl ease no 1e: If you have a disability and need ;1uxillary aids or services, please notify the City of Englewood
1303-762-2405\ at leas t 46 hours in advance of when services are needed.
Englewood City Co un cil Agenda
July 19, 2010
Page 2
8. Communica1ion s, Proclama1i ons, and Appointments.
a. E-mai l from Su.1shlne Cross adv ising Coun ci l .if her resignation from Keep Eng lewood
Bea utiful .
9. Consent Agenda Items.
a. Approval of Ordinances on First Reading .
b. Approval of Ordinances on Sec ond Re ading.
Council Bill No. 20, approving an Intergove rnmental Agreement with Denver
Health and Hospital Au th ori ty for Mutual Aid for Emergency Medica l Services .
ii. Council Bill No. 22 , accepti ng a Pand emi c Preparedness Grant up to $7,500
from the Tri-County Health Department.
iii. Council Bill No. 23, an emerge ncy bill for an ordinance amendi ng the budget
of the Neighborhood Stabilization Pr ogram gra nt in the amount of $500,000
and authorizing the purchase of three add itional un identified bank-owned
foreclosed si ngle family residences .
iv. Council Bill No. 24, an emergency bill for an ordinan ce authorizing and
app rov in g leas e-p urchase finan cing for the funding of energy co nservation
measures .
c. Rt'solutions and Mot:~ns
10 . Publi c Hearin g Items (No Pu blic Hearing Schedu led).
11 . O rdinances, Reso lutions and Mot ions
a. Approva l of Ordinances on First Rea din g.
Counci l Bill No. 2 1 -Recom mend ati on by th e Englewood Office of
Emerge ncy Mana ge ment to adop t a bill fo r an ordinance acce p tin g a 2, 0
Eme rgency Management Performance Grant in th e amou nt of $32 ,000 from
the Stal e c,f Col orado. STAFF SOURC E: Steve Gree n, Emergency
Management Coo rdin ato r.
b. Approv al of Ordinances on Second Reading .
Englewood Oty Counci l Agen da
July 19, 20 10
Page 3
c. Res olu tions and Motions.
Recommendation from the City Manager's Office to approve a resolution
es tablish ing and de sc ribing the City of Engl ew ood's Green Community
Program to ensure com plia nce with Internal Rev enue Seivice requirements
pertaini ng to th e issu ance of Qualified Energy Conseivation Bonds (see
Agenda Item 9 b iv -Council Bill No. 24). STAFF SOURCE : Michael
Flaherty, Deputy City Manager.
12. Gene ral Discussion .
a. Mayor's Choice.
b. Council Members' Choice.
Council Bill No. 25, a bill for an ordinance extending the exis ting moratorium
o n the establishment of new medical marijuana dispensing and growing uses
until July 1, 20 11 .
ii. A resolution extending th e existing moratorium on th e enforcement of se l ect
provisi ons of the City of Englewood's ~ign Code pertaining to bann ers ,
port ab le signs, and wall murals until February 1, 20 11 .
iii. A motion to app rove and sign the Ci tie s of Seivice Declaration of Seivice.
13. City M an ager's Report .
14. Ci ty Att orney's Report.
1 5. Adj o urn me nt
List of speakers
Gary Selby
Bill Hayes
Jody Been
Jay Peters
Dick Kabat
Ed Walker
Frank Sargen t
Ch ris Smith
Douglas Marooney
Adrian Pyle
Marialla Loo s
Paul Loo s
Michael Nowlin
Marvin Fulton
John Matthews
Mitchell Cheatum
William Costello
Will ia m Costello
Rick "J'd Amy Johnson
Judy Belisle
Terry Belisle
Paul Gissen
Pat Hutsen
Cheryl Rice
Ken Le ff
Rick Ol so n •
Richard Szk utn ik
M . Radziwonowicz
Melan ie Nel so n
Shirle y Graham
Elaine Hult s
R. Sutton
Carolyn Lee
Steve Yates
David White
Elai ne Hults
Matthew Crabtree
Beverly Cum min s
Jack Grogan
Mark Mutz
Unscheduled Public Comment
Agenda Item 7
July 19, 2010
,.
PUBLIC COMMENT ROSTEI {
AGENDA ITEM 7
UNSCHEDULED PUBLIC COMMENT
July 19 , 2010
PLEASE LIMIT YOUR PRESENTATION TO THREE MINUTES
PLEASE PRINT
PLEASE PRINT
NAME ADDRESS TOPIC
{'
C T y 0 F E N G L E w
p 0 L I C D p A R T M N T
MEMORANDUM
TO:
THROUGH:
FROM:
DATE:
SUBJECT:
Cod e Enforcement Adv is , , Committ ee
Englewood City Council
City Manager Gary Sears
Thomas E. Vandermee , Chief of Police /
July 7, 2010
Requ es t for Review of Municipal Ordinances
Enforc emen t Policy Notification
0 0
On June 22, 2010, the Englewood City Cou ncil requ ested information from the Poli ce
Department about Engl ewood's off-road vehicle , recrea tional vehi cle and trailer
regulation s.
D
Th e ca talys t for this requ est was informati on presented by a citizen who ha d rece ived a
notice of violati on for having a boat on a trailer parked in her driv eway.
The Poli ce Department ha s been co nductin g an enforcement strat egy ba se d on any
numb er of previou s policy re co mm endati ons including a policy of enforcement by
comp1aint. Th ese polici es resu lted in in co nsistent enfor ce ment aud co nfu sion not onl y
for th e citi ze ns but for poli ce and co de enforce ment offi cials as well .
Durin g lh e study sessio n on July 6, 2010, City Co uncil direc ted that th e ordinances
related to off-road vehicl es, mot or hom es , trail ers, and th e like be re ferr ed to the Code
Enfor ce ment Advisory Co mmitt ee for revi ew. Th eJ as ked th at co ns id erati o n of seas onal
enforceme nt and neig hb orhood or distri ct ov erlay s be includ ed in th e revi ew by th e
Co mmittee. -City Co uncil also dir ec ted th1t the enforc em ent str ategy li ste d below be impl em ent ed
and remain in effec t until th e revi ew process is co mp le ted and th e Cod e Enforcemen t
advisory Comm itt ee ha s submitted its re co mm endation s to City Council.
Page t of 2
7
Regulations limiting the parking of motor homes, camp2r trailers, and
boats to the sid e or rear of a private prop erty will not be enforced.
2 Every effort should be made to obtain voluntary co mplian ce through
education . In the event a com plaint is received both the viol ator and the
re porting party will be co nt acted and advised that the ordin ances are
und er review and that no enforceme nt actio n will be tak en. Th e vehicle
ow ner sh ould be advi se d that they may be required to move the motor
ho me, camper trail er or boat once th e review process is complete and
applicabl e ordinances are ei th er accepted or enacted .
3 Co mpl aints or qu es tion s re garding this policy should be dir ected to th e
Neighborhood Servic es Comma nd er of the Poli ce Department.
4 All vehicl es refe renced in this poli cy must be legally li ce nsed and operabl e.
Regulation s related to derelict vehi cles will still lie enforced.
5 It is acceptable to park these vehicl es on any srrface o n pri vate prop erty
except plain dirt or gra ss.
6 All public right-of-way regul ations still apr:y and will be enfor ce d.
It is our hope that this policy will elim inate th e co nfu sion and inconsistency that may
curr entl y exist rega rding th e enforcement of recreatio nal vehicles in the City of
Englewood whil e we work together to es tabli Eh more effectiv e legislation.
Pnge 2 of 2
Matthew Crab tree
From :
Sent :
To :
Subject :
-Original Message -·
From : Joe Jefferson
To : Joe Jefferson
J M EDWAR DS [J M_E DWAR DS@msn .comj
Tuesday , February 23 , 2010 9:46 PM
DOUGLAS & LIND A COH N; Matthew Crabtree
Fw: Wednesday Meeti ng Reminder and Updates Joe Jeffe rson
Sant : Tuesday , February 23 , 2010 7:50 PM
Subject : Wednesday Meeting Reminder and Updates
Dear friends of Englewood ,
Just a rem in der to everyone about our meeting tomorrow ! That's Wednesday , February 24th at 6
P.M. at Twin Dra:ion , located at 3021 S. Broa dway . This month we are hosting our special guest ,
Mayor Jim Woodward I I am pleased to have Mayor Woodward's participatio n and his perspective
should lead to interesting conversations . I hope to see many of you there I
I have included a br ief overview of updates that we will discuss . If you have not been able to attend ,
I hope you read the updates and find them informative .
As always, I invite your commen ts, qu estions or concerns by e-mail or phone . Please join us via our
meetings , e-mail or th e web page to stay informed and provide your valuable feedback .
Sincere ly ,
Joe Jefferson
City of Englewood
Council Membe r. District 1
Pho ne 720 -373-5639
E-mail : Jlfilf&rson@englewoodqov org
Web Page : http l ifoejeffe rson .englewoodqov
UPDATES :
-City Budget
The Updated 2009 F1nanc1al Report Is now available and although generally negative , as we now
estimate a shortfall of about $3 .1 million , I do see signs of progress . We were able to reduce our
variable expenses from 2008 . This is significant as we faced substantial in creases in th e costs of
healthcare , energy and in many oth er areas. By spending less and by being more efficient , we were
able to s19niiicantly reduce the shortfall (which was estimated to be as high as $3 .8 million in 2009).
As in previous years, our efforts did not have any sig nifi cant impact on the quality of services to our
cor1 munity and we did not laid off a single emp loyee .
However , the January 2010 Financial Report suggests that 2010 may prove to be an even tougher
year than 2009 for the City . Although we now have even more cost sa vi ngs efforts In place for 201(1,
Matthew Crabtree
From :
Sent :
To :
Subject :
FYI. District 1.
-Origina l Message -
From: Joe Jefferson
To : JQ!' .lefferson
J M EDWARDS [JM _E DWARDS@m sn .com[
Wednesday , Apri l 28 , 2010 7:52 AM
DOUGLAS & LINDA COHN ; Matthew Crabtree
Fw: Wednesday Meeting Reminder and Updates
Sent : Tuesday , Apnl 27 , 201011 :08 PM
Subject : Wednesday Meeting Reminder and Updates
Dear friends of Englewood ,
Just a reminder to everyone about our meeting tomorro w! That's Wednesday , April 28th at 6 P.M. at
Twin Dra gon , loca ted at 3021 S. Broadway . I hope to see many of you there!
I have incl uded a brief overview of updates that we will discuss . If you have not been able to attend ,
I hope you read the updates and find them informative .
As always , I invite your commen ts , questions or concerns by e-mail or phone . Please join us via our
meetings , e-mail or the web page to stay informed and provide your valuable feedback .
Si ncere ly,
Joe Jefferson
,. of Englewood
Cuuncil Member , District 1
Phone : 720-373 -5639
E-mail : 11efferson@englewoodg ov.org
Web Page : http .//ioeIefferson englewoodgov org
UPDATES :
-Ci ty Budget
Finally , a bit of good new s about the City's fim:ncesl The March 2010 Financial Report represen t· our
first positive report of the year and the Updated 2009 Finan cial Report continues to improve as vi~
are auditing la st year's finances . The 2009 Report now shows a $2 .5 million shortfall and this
represents i,nprovement as we had es tim ated a shortfall as large as $3 .8 million . The March 2010
Report shows re ven ues were up for the first time this year . We have also changed our revenue
forecast for 2010 by $1 million to reflect a more conservative estimate going forward . Even with our
lower projections , we have bee11 able to maintain a healthy projected 13 .7% yearend revenue
reserve . Had this report been negative, there would have been a push to change the budget in the
midd le of the year. However, th is report has bought us some more time to see if more actions are
necessary . City Council will revisit the 2010 budget if our financial estimates project a threat to
maintain in g a minimum 10% revenue reserve .
•
om :
nt :
To :
Subject:
Audra,
Audra Kirk
Tuesday , Ju ;y 06, 201 0 9:12 AM
Nancy Fenton; Susa n Werntz
FW: KEB resignation
: have decided I have to resign ao a c o mmissioner with KEB. My twins
91,.3.rt Hit;h School in a month and have sign ed up for A LOT of extra
curriculu'TI activiti•!S that will inhibit my dedication to KEB.
It was a hard deci 11 ion , because I have learned so much an d enjoyed my
time volunteering in the community.
I wish ~veryone t h e best with their f uture with KEB . I will be at the
next meeting ,July 1 3th whic h wi l l be my last attending meetin g.
Thanks, again for allowing me to be part of s uch a wo nder fu l commission.
Thanks,
Sunshine Cross
Aurora Houn lng Authority
Property Ma nage me nt
•
ompliance Dept.
20-251 ·2071-Direct Line
'720 -279-7618 -Fax
Pl ease consider the environment before printing this email.•
•
•
•
ORDINANCE NO .
SERIES OF 20 I 0
BY AUTHORITY
COUNCCL BCLL NO. 20
INTROD CED BY COUNCCL
MEMB ER WILSON
9 bi
AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN
DENV ER I-IF '\L TH AND HOSPITAL AUTH ORITY AND THE CITY OF ENGLEWOO D
FOR MUTUAL AID FO R EMERGENCY MED ICAL SERV ICE S.
WHEREAS , mutual aid agreements exist between Englewood Fi re Departme nt nnd 1,1osl front
range fire departments , including Denver Fi re; and
WHEREAS , many of these jurisdictions have emergency medical services whi ch nre :'rovided
by the fire department ; and
WHEREAS , eme rgency medica l services in the City and Coun ty of Denv er arc provided by
Denver Hea lth and Hospita l Authority ; and
WHEREAS , the passage of th is Ordinance will allow Denver Health Para medi cs to provide
emergency medi ca l services wilhin the Ci ty of Englewood wh en ca lled for assistance; and
WHEREAS , th e pa ssage of this Ordinance will all ow Englewood Fire Dep artment to pro vide
cmr,icncy medi cal services within a limited geographic area of Denver, us hpecificd in th e
Agreement when ca ll ed fo r ass istance;
NOW, THEREFORE , BE IT ORDAINED BY THE CITY COUNC IL OF THE CITY OF
ENGLEWO D, COLO RADO, AS FOLLOWS :
Section I, The City Co uncil of th e City ofEnglewood. Co loradt• hereby accep ts .'nd approve s the
"Agreement " for mutu al aid between Denver Health and Hospi tal As·th ori ty and th e •;il y of
Eng lewood, anached hereto as Ex hibit A.
Secti on 2. The Ma yo r is auth orized 10 execute and th e Ci ty Clerk 10 anesl and sea l th e
Agreement fo r and on behalf o f th e City of Englewood , Co lorado .
Introdu ced, read in full , and passed on first readi ng on the 6t h da y of Jul y, 20 10.
Publi shed as a Bill for an Ordinance in the City's officia l news paper on the 9• day of Jul y, 20 10.
Publi shed as a Bill fo r an Ordinance on the City 's offic ial webs it e beg innin g on the 1• dny of
July , 2010 for thirt y (30) days .
Read by tit le an d passed on final readi ng on th e I 9th day of Jul y, 20 10.
Pu blished by title in the ity's officia l newspaper as Ordinance No .__. Series of 20 10, on
the 23 r I day of Jul y, 20 I 0 .
Publi shed by titl e on th e City 's offi cial websi te beginning on the 21• day of
Jul y, 20 10 for thirty (30) days.
James K. Woodw ard , Mayor
ATTEST :
Loucrishiu A. Elli s, Ci ty Clerk
I, Loucrishia A. Elli s, City Clerk of the City of Englewood , Co lorado , hereby ce rtify th at th e
above and foregoing is a true co py of the Ordi nance passed on fina l reading and publi shed by
title as Ordinance No.__, Series of 2010 .
Loucrishia A. Elli s
•
•
•
•
•
•
AGREEMEN T
THI S AGREE MENT is made and entered into this __ day of _______ , 20 IO by ad
between Den ve r H ea lth 11 11d Hos pi ta l Auth ority, a body corporate and pol iti d
subdivision of the Sta le of Co lorado, wi•h offices at 660 Ban nock Str ee t, 5'' Floor, M
1919, Denve r, Co lorndo 80204 (hercina ft e, '.h e "Au t horit y") and t!.e E n glew ood F io
De pa rtm ent, a depart ment of the City of Englewood, in the Stute of Co lorado, with offici
locate d at 3615 S , E!a ti St., Englewood, Colorado 80110 (hereinafter "E n glewoo d Fi r e \
Co ll ectively, the Authorit y und Englewood Fi re shall be referred to as the "Parti es."
ru;c ITALS
WH ERE AS , the Au'.hority operates the Denver Paramedic Division, .v;:;ch i
res po ns ibl e fo r respo ndi ng. tr. all 9 1 l emerge ncy medi c:,! se rvice within Lhe 1.orpo ri
bounda ri es of the City und County of Denver (referred to as tl,e "service urea' of the Au thm ;ty); al
WHE REAS , Englewo od Fire was estab lis hed to prov ide fi re pro tec.11011, cmer geo1/
medicu l, rescue , Jnd emerge ncy medical scrv ir.es to the sitize as within the City of Eng l, ·µ,:,od ; and
WHEREAS , euch of the parties hereto arc equip ped an d staff:d to opcrat~ adv anojl
life supp ort emerge ncy nmd ical se rvices syste ms withi n their res pecti ve ju risd icti ons; and
WHE R EAS, the pa rt ies ·have identified ce rtai n ge ogr ap h ic a l ure us w,t~
their jur isd ict ions whi ch, in th e eve nt of a repo rted nee d fo r emergency med ical serv ice, wo til.1
unde r ce rta in ci rcumstance s , be ne fit fro m res ponses by eq uipm e nt an d perso nn el of Uc
ot he r juri sdic tio n, thereby mini mizi rl g response time to such req uest for st~rvicc; and
WHEREA S, eme rgencies may urise in one or th e othe r of the service areas of the pa,j,s
res ult in g in grea ter deman ds thun th e pei'JO nn cl an d eq uipm ent o f thut p arty co n hundl e,or
emerge ncies of such int ensit y may occ ur thut they ca nnot be handled sole ly b y the equipm en1of
the pnrt y in whose ser vice urea the emerge ncy occ urs; nnd
Wf!E REA S, th e parties desi·e to establi sh an agree ment to provide for mu1oal
res ponse with respec t lo eq uipm ent an d pcrnu nncl of eac h of the pa rti es he re to, to th~se
speci fic areas as idcnt ili ed by the partie s; and
,v n ERKA ', cs tub lishm cnt of a mut ual response agreement will se rve a pu)li c
purpo se nnd will promot e th e health , safety, sec urity, and cc ntrul welfare of 1hc
inh ab ita nts o f the Authority's se rvi ce nrca, Englewood Fire's se rvi ce area , and the Stnte of
Col ornd o.
NO W, Tl-l EllEFO ltE, in cons id eratio n of the premi ses above desc ri bed one! th e mut unl
per fi rmn ncc of the cov cmm ts, agree ments, and promises se t for th hcrcinaflc r, the par ties agree as
foll ows:
l. REPR F.S ENT ATI VE . The Authority's Chief Exec utive Officer ("CEO") is the
offic ial Authority Reprcsentnti vc nnd di rects oil services fo r the Auth ority under this
Agreement. onunu nication between the Au th orit y and Englewood Fi re slrnll be
P;i gc I of9
d,rccted through th e CEO or such other representative as the CEO shall designate .
The City of Englewood Pirc Ch ief is tbc official City Represen tative and directs all services
for tlte Englewood Fire Depattment under this Ag ree ment. Commun ication between the
Authority and Englewood Fire shall be di rected throu gh the Englewood Fire Chief or sur,h
other represent ath as the Fire Chief shall designate.
II . DEFINITIONS . Fo r the purposes of this Agreement, and any exhibits hereto, the
definitions of the fo ll owi ng words or terms of art shall be co ntrolli ng for nil pumo sc thereo f:
A. "Advanced Life Support" or 11ALS " means emergency medica l l'echniciari-
p aram ed ic level se rvice, the hig hest atta 'nab le level of pre-o·i pital
emergency medi ca l care and treatment unde : tb c Co lora do Boaro • · Health
Ru les.
B. "Ambulance 11 mea ns any surfac e vehic le eq uipped to transport ~•,.iured, sic :C,
wounded, or di sabled persons in either an emergency (i .e., with lights :md sir t.i n
operatin g) or non-emergency mode , anci staffed to prov ide em,:r 1q• cy and
non-emerge ncy med ical servi ces for such pe1sons .
C. "B as ".ation Physician/Hospital" means th e hospital or physician fro m which a
party's eme rge ncy medical se rvice system rece iv es its On-Line Medical
Contro l.
D. "B asic Life SuppOr t11 or "B LS" me ans emergency medica l techn ician-basic
leve l se rvice , whic h includes vital s(g n·s · ass'eSs ment , oxygen
admini stra tion , non-invasive airway manngcment, artifi cia l ventilation,
ca rdi opu lmon ary resu scitation , extrication , axial immobili zation ,
extrcm it;J splinti ng, hemorrha ge co ntrol, wound care, and bandagi11g .
E. "Co mmand Officer " mea ns an emp lo ye e dul y authorized t umc
o perat iona l and medi cal contro l of an Emergency Medical oes
Incid ent within the geographi c jurisdicti on of sa id em pl oyee's cmployin b .ncy
where such agency is a party of thi s Agreement.
F. "Eme rgency Medi ca l Servi ces Incid ent" mean s un oc r.urrence whe reb y t11 crc is
either an ob served potcnl!al nee d for or an expressed requ es t for imm ed iut c medi ca l
respo nse and/or assistanc e by Advance Life Supp ort and/or Basic Life Support
eq uipm ent nnd perso nn el.
G. "Mutu al Aid Response" mean s the respo nse of one pai1y's eq ui pment and personn el,
at th e express req uest of the other party, lo handl e or ass ist with ar Emergen cy
Medical Serv ices ln ciclcnl wi thi n th e service area of th e otl1er pm1y .
H. 11 011 •Line Medical Control" means direct co nsultation by telephon e or radio
with n Bas e Station Ph ys iciun/H os pitnl for pati ent treatnmnt and/or di sposition orders
or assistance
I.
Poge 2 or9
11 Paticnt 11 mean s nny per s on with any degree of in j ury , illn ess, or
medical complaint.
•
•
•
•
•
•
l tl.
) . "R espo ndin g Party 11 menns the party whose equipment and/or perscnncl was
dispatched, responded to, and arrived at the location of the
Emergency Medic al Service Incident within the jurisdiction of a
Responsible Party.
K, "Responsible Par ty" means the party within whose service area a Mutual Aid
Response incident is located.
MUTUAL RES PONSE OBLIGAT IONS .
A. The parties agree that the Authority's Paramedic Division and Englew ood Fire
shall, at the express ieou est of the otl,er party and subject to U,c limitations set forth
herein, provide Mutua l Aid Response within each other's jurisdi ction with out regard
:or polit ical boundaries and in full comp liance with the term s and co nditions of thi s
Agreeme nt.
ll. Mutual Aid Response is hercliy deemed to be approved by the resp ective go·1erning
bodie s of each party , ,nd sha ll require no further approva l by the re spons ible officia ls
of ei ther party. ·
C. Nothing herelr. shall a!fect either party's operalion o f Advanced Life Support
emergency medic.i: se1 o1 ccs within its respective juri sd iction .
D. ::Joth parties hereto agree to limit the scope of thi s Agree ment to Mut ual Aid
Response to Advanc'ed Life Supp ort Ambulances. Acc ordingly, each party's
pr ovis ion of Basic Life Support se rv ices sh all remain unaffected by thi s
Agreement; not hing j n th is Ag reement shall be constructed to authorize the
Mutual Aid Res ponse pf such Basic Life Supp ort eq uipm ent and perso nnel.
E. Only those ALS Ambul~n ces wh ich are stnITed with at least two (2) Colorado-
certified Emerge ncy Medical Techn icians (-Basic, -Intermediate, or ·
Paramedic) with at least one (t ) membe r of such st?.ff being a Colorado-certified
Eme rgency Medical Technician -Paramedi c s ha l l respond to M ut ual Re spo nse
Incid en t s governed by this Agreement.
F. Whenever an Emc1gcncy Medical Services In cide nt occurs within n pnrty's
juri sd icti on where, in th e judgme nt of the Responsible Porty's dispatcher, re sponse by
the Responding Party's ALS Ambuluncc wo uld se rve to minimize the response time
to such call, or is necess ary to nssist with n mulliplc Pati ent co ll or when the
Resp o nsib le Party is unavailable, the Re sponsible Party's dispatcher shall
im mediat ely notify the Responding Pa rt y's co mmuni catio ns cente r of such call, which
shu ll initiate the co ntemp lat ed Mutual Res pon se of the Res ponding Party's AL
Amhulnncc into the Responsible Party's jurisdiction.
G. It is recognized that the availabi lity o, ALS Ambulances hereunde r from one or both of tlrn
parties to this Agreement mny be subj, ct to or limited by otl,e r demands for utili zntio n or
such equipment nnd personuel elsewh, •e within or outside the jurisdiction of such pa,1y.
Consequen tly , any ob ligati on of • Rc·:ponding Pm1y to supply ALS Ambulances fur
Mutual Aid Response hereunder sna il be cxprnssly limited to, nnd cont in gent
Page '.\ of9
'1pon, th e ability of the Respondi ng Party to provide an ade quat e level of scr,icc and •
ptotection within it~ jurisdiction, based on the availabili ty of th e Respondin g Party's
equi pme nt and personnel. The dctcrminotion of whethe r said conditions exist sholl be
within the so le di sc reti on of th e Responding Pa rt y. Should the Re sponding Port y
determine it is not available Car Mutual Ai d Response, it s hall immediotcly
notify th e Req uesti ng Porty and the Requesting Party's di spotc hcr.
H. Both parties' dispatchers' decision to employ th e Mutual Aid Response provisions of thi s
Agree ment shall ge nera lly comply with the following geograp hi c bo undari es:
I.
].
I. Englewood Fire ALS Ambulonccs may be dispatched as a Mut ual Aid Res ponse
within that part of Denver bounded by:
Sher idan Bou levard to the West
Belleview A venue to the South
Co lora do Bo ul eva rd to the Eas t
Evans Aven ue to the North
2. Autho rity ALS l\:;;bulnnccs may be dispa,ched as a Mutua l Aid
Respons e within tJ1nt part ol Englc -.·:ovd Firc'1: Service Arca bound ed by :
The geograph ic bou nda ries of the City of Englewood .
Both parties hereto ogrce to di sregard these afo rementioned geographic bou ndarie s
whe n 1cques t ing o.r provid ing Advanced Life Support assis tance in handli ng a
multiple cas ualty or hirgc~sca le Emerge ncy Med ica l Servi ces Incide nt , or when
the Responsibl e Porty is otherwise unab le to timel y or adcq uotely respo nd.
Bo th parties hereto agree to review and revise these afore men tio ned geograph ic
bounda ries when dcc metl nece ss ary or pru dent by eithe r party. Such revi sion shall
be impl ement ed only by written am endme nt to th is Agreement.
K. Both parties ngrec ,lh at o Busic Life Support (BLS) first response may be used in
additio n to nn AL S res pon se whe n i n occordn ncc w ith tha t party1s
dis pa tch protoco l. ·
IV . MUTU AL RES l'ON Sll COMMA D.
Th e ge nera l comma nd of u M utual Ai d Respon se in cident shall be ves ted in nnd
carried out by the most se nior purnmcd ic oboa rd the fi rst emerge ncy re spon se unit to nrri-,c
at the incid ent, reg ardl ess of th e j ur isdic tio n of hi s or he r origin , unt i l arrival of a
Co mmand Officer of the Respo nsible Part y and ass um ption of romm und b.v such
offi ce r.
V. l'AT lllN T CARil .
A. Both partie s her eto agree to opera te und er th e De nv er M r tro politan Pnrumcdi c
Protoco ls wi th re spect lo pa ti ent asses sment , treatment , dru gs , and proc edur es;
dcsti nnt ion dec i si ons shnll be mod e by the se ni or p11rnmcd1c uboard the
Am bula nce tran spo rtin g the pati ent in acco rd anc e with tlrn t party's int ernal
•
ope rat ional poli cie s and procc~urcs, excep t th at: •
Pag~ 4 of 9
•
•
•
i. patients in the Authority's service area who are on a Denver Police Deportment
hold (e ith er a legal or mental health hold) shall be transported to Denver
Health Medical Center, unless othe rwise diverted by th e Auth ority; and
ii. patients in U1e City of Englewood se rvice area who are on an Englewood Police
Department hold (eithe r a lega l or mental hea lth hold) shall be transpor ted to Swedis~
Medical Center or Porter Adventist Hospital, unless otherwise agreed to by .ne
officer placing the hold on the pati ent.
B. l'<>r purposes of contin uity within each party's respective operat ion, On-Linc
Med ic al Conu ol for cnch party sha ll ~e pro vided by that party's Bose Station
Ph )•&ician/Hos pita l, regard less of the jurisdiction withi n wh ich the E merg enc y
Medica l Services Incident is located .
VI . COMPENS,ti]: Qr, AND REIMBURSEMENT.
TI,c parties r. t 1 I •t the services to be provided hereunder to each other a rc of equal
>rnlue A H ai d «:.udered under this Agreement shall be without charge to the other party.
L.d :· h p11t ·1 ;hail hi!ve the right to seek comp ensa tion or reimbursemcn~ and bill any person or
03e11cy "· ,t a psrty to this Agre ement, for se rvices provided pursuant to thi s Agreement, in
accordance with its ow n bi lli ng ~?l\cies and as authorized by law.
vu. TERM AND TERMINATION-... ,
Thi s Agreement shall co mmence 011 the day foll owin g the da le on which both parties have sign ed
the Agreeme nt and shall oul omatically ren ew for success ive one (!)-year terms, subject lo the
follow in g: ' ·
A . E it he r party may terminate this Agreement upo n thi rty (30) days advance
written 11otice pr ovi ded in accordance with the "NOTICES" provision herein; or
B . Any party moy i~imediately termi nate thi s Agree ment, for ca use or up on
breach by any othe r party of any ma te rial provi sio n hereof, or
C. This Agre emeni ,Q;ay be tem1i nated by written mutual agrecrn~nt ofth .. pa1ti es.
vm ~ATA AND RECORDS.
Excep t as limited by law and ·s~~ject' to pntient confidentinlity prote cti ons, both pnr ti es hereto
agree to share collected event in fo mmtion nnd datn from all Mutunl Aid Responses with each
other for sta tistical and quality ass urance purposes; both parties also ngrce to ensure and mn inmi n
confidentiality of such shared infomiation in nccordnncc with any and all applicnblc sta tutes,
ru les nnd regu lations, including th e Hea lth Jn sum,.ce Porto bilily nnd Accountab ility Act of 1996
(HlPAA ).
Both parties shall keep and mainta in books, rec, ,rds , accounts an d other doc um ents (herei na fter
collectively referred to as "records ") 0ml are sul 'icicu t to nccura tcly an d comple tely reflect the
operations of the parties in reference to this Agree , Je nt.
Pngc S of9
Both panics agree that, to the extent permitted by law, nny duly authorized representative of the •
other pany shall, until the expiration of four (4) yea rs following tcm1inalion of this Ag reement,
have acc ess to and the rig ht to examine any dir ectly pertinent books, documents, papers,
and records of the other party involving tran sactions related to this Agreemcot. Such records
shall include, but not be limited to, receipts, memoranda, invoices, vouchers and accounts of
every kind pertaining to the performance of work and services under this Agreement. Both parties
shall, upon request of the 0U1cr party, make such records availab le for inspection .
Except as limited by Co lorado and federal law and regulation governing confident iality of
patient records and patient privacy prot ections, either party shall, upon request of the official
rep resentative of the othe r party, make such records available for inspection and copyi ng in the
Denver metropolitan area.
LX. HEALTH INSURANCE PORTA1HLITY AND ACCOUNTABCLITY ACT OF 1'196 QUPAA).
Both parties shall (i) not use or further disclose information othe r than as permitted or required by
this Agreeme nt; (ii) not use or furtl~cr discl ose in io rm atio n in a manner that would violate the
requirements of the HIPAA regulat ion s; (iiii use appropriate sa feguards to prevent, ,
or disclosure othe r than as pr_ovidcd in thi s Agreement; (iv) report lo the other party any use
or disclosure not provided by this Agreement; (v) ensure that any sub contractors and age nt s
lo which the parties may provide protected health info,matio n agree lo the same res triction s
an d condi ti ons as apply to the parties; (vi) make appropriate hea lth in for mation avai la ble upon
individual requ est as appropria !_e; (vii) make its practices, books, nnd records relating to the use
and disclosure of protected health information available lo the U.S . Departm ent of Health and
Human Services; (viii) autho rize the other part y to terminate thi G Agreement if one has •
violated a ma terial term . · · ·
& MED ICA RE CLAUSE.
Except as limited by Colorado ~nd fcdcrnl law nnd regulation govcm ing co n fidentiality of patient
records and patient privacy protectio ns, Englewood Fire agrees lo allow the Secreta ry of the
Dcpartr.-,en' of He alt h and Human Services and the Comptroller General, and th e Auth orit y
Audito r, or t.icir duly nuthorized repre se ntatives, access upon request to this Ag re eme nt and to the
books , clocumcnts and reco rds (,r' Englewood Fire thal :i..:; neu:ssary to vcri fy the nature and
extent ofct.';ts of se rvices furn1shCd under this Agreement. Er.g lcwood Fi re also agrees that ifit
cn rrics out any duties of this Agreement through a subcontrac tor , wit h a value or cost of Ten
Thousand Dollars (SI0,000) or more over a twelve (12)-mo nlh pt·rind with a rel ated
organi1.a tion , the subcontract must contain a clause lo the effect that U.1 relate d organizntion,
subcontract must contain a clause to the effect that the related organiz:itio n must make
,1vailuhlc , upon written request, to the Secretary, or upon reque st to the Co mp troller
Gcner:1 1, or their duly authorized repre sentative s, l11e subco ntm d ~nd th e books,
do cu ments an d records of the related rrganization th at arc necess ary to verify fhc nature and
exte nt of th e cos ts. Such access shali be until the expiratio n of fo ur (4) ye•rs aficr the
services arc furn ished under thi s Agrccmc1lt.
Exce pt ns limited by Colorado and fcdcrn l law and regulation governing co nfidcnlial uy of patient
records and patient privacy protections, the Anlhority agrees to allow the Secretary of the
Department of HcalU1 and Hum an Services and the Comptroller General, and U1e Ci ty of
E.nglewood Director of Fi nance, or thei r duly au th orized represen tatives, ncccss upon req uest to •
this Agreement and lo the books, doc uments and records of the Authority lh al •re necessary lo
Page 6 of CJ
•
•
•
verify the nat ure and extent of costs or services furnished under thi s Agreement. The Authori ty
also agrees that if it carrie s out any duti es of this Agree men t through a subco ntrnctor, with a
va lue or cost of Te n Tho usa nd Dollars ($10,000) or more over a twelve (12)-mo nth per iod
with a re lated organization, the subcontract mu st co ntain a cla use to the effect that th e relat ed
organiza ti on mus t make availab le, upo n written req uest, to the Sec ret ary, or upo n req uest
to the Com ptro ll er General, or the ir duly aut horized repre se ntatives , the subco ntrac t and
the books, document s and reco rd s of the related orga nization that are nec essary to verify the
nature and extent of the cost s. Such acce ss shall be unt il the ex p irat ion of fou r (4) years
afte r th e services are fu rn ished un der this Agreement.
XI. STATU S OF TH E PARTI ES. The pa r t ies acknowledge that they operate
independently . Neither Engle wood Fire, no r any of its a'-~c nts, represe nta ti ves, empl oyees, or
officers shall b e co n si dered agents, represe ntat ives . emp loyee s, or office rs of the
Autho ri ty. Ne ith er th e Authorit y, nor any of it s agents, represen tat ive s, employee s, or
officers shall be co nsidered age nts, rcprcscnta tiv os, emp loyee s , or office rs of
Englewoo d Fire. Jn no eve nt shall thi s ~grce ment be constru ed as establishi ng a
part nersh ip or joint ve nture or si mil ar relatio nship be twe en the parties . Eac h pa rty shai1 be
li able for its own deb ts, ob ligatiOns, nets and omis~ions. Nothi ng co nt ai ned in this Agreement,
and no p erform ance und er th i~· Agree ment by personn e l of th e par ti es hereto sha ll, in
any respec t, alte r or mod ify thc''stlltuS· of officers, agents, representatives 1 or empl oyees of the
re spec ti ve pa rti es fo r purposes 'of· Wo rkc r1s co mp ensati on or other be nefit s, ent itl ements,
pensions1 leve ls or types of tra inil1g~ inte rn al disc ip li ne , certifica tio n, or rank procedu res,
methods, or cate gories , or fo r any j,urpose, co ndi tio n or req uirem en ts of emp loymen t.
XU. UNEMPLOYMENT, WORKERS ' COMP AND FRJN GE BENEF ITS. Engl, Nood Fire
und ers tan ds th at it is not entitl ed to un employment benefits, wo rkers' co mp ensati on be nefit s, or
uny fri nge be nefit s fro m th e ~utho ri ty . Th e Aut hority un dersta nd s that it is not entitled to
unemployme nt benefits, workers' .co mpensation be nefits, or any fr inge bene fi ts fro m Englewood
Fi re.
Xrn . COLORADO GOVE R NMENTAL IMMUN ITY AC T. The pa rties he reto
und erstand and ag ree that lit e Authority and Eng lewood Fi re, in dividua ll y, arc relyi ng upon
and have not waived th e moneta ry lim it ati ons (presentl y $150,00 0 pe r pe rso n,
$600,000 pe r in cide nt/occur rence) and all ot her rig ht s, ii111nur1it ies and pro tec ti on
prov ided by th e Co lora do Go vern menta l Immun ity Act, C.R.S. §§24-10-1 0 I, ct seq.
XIV. LIABILITY . The Authority ' und Englewoo d Fi re agree, ind iv idua ll y, to be
re spo nsib le for any and al l negl igen t or wro ngful ac ts or omis sio ns of the ir
re specti ve officers, emp loyccs,·and agents ar ising out o f the performa nce of dutie s
und er thi s Agree ment. The parties acknowledge that each o f t hem is cove red and
self-ins ured u nde r the Co lor~do Governm ent al lnununit y Act, .R.S . §§2 4-10-101, el seq.
XV . INSURAN C E . T he Aut)to rity warrants nnd rep resent s thut it sclf-it,surcs for
professiona l liabi lity for i,L sc lf and fo r it s pu b li c e mp loyees who provide hea lth
care services (i ncl uding its physician pub lic em ployees) pur s uunt to the Cnlorado
Gove rnm enta l Immunity Act , C.R.S. §§2 4-l u IO I el seq. Englewoo d Fire warrants an d
represents that it self-i nsur es -for professio nal h .' li ty for it se lf and for it s empl oyees
in amount s at least up to th~ I inti ts of liabi lity as spec ifi ed in th e Co lorado Gove rnmental
Immunity Act, C.R.S. §§24 010-101 , el seq.
Page 7 of 9
XVI. NOTICES. When thi s Agreement provides for noiicc, th e notice shall be given in
writing and shall be sent by U.S. Pos tal Mail, or by r ersona l de!ivc,·1 to the parti es at the •
fo ll ow ing addresses: ·
UtoDHHA:
Denver Health and Hospital Authority
Office of General Counse l
660 Bannock Street, MC 1919
Denver, Co lorado 80204
If to Englewood Fire:
Eng lewood Fire Departmen t
Michael Pattarozzi, Fire Chief
3615 S. Elati Street
Englewood, Co lorado 80 I I 0
Said noti ce shall be deli vered persona lly during norm al business hour s to tl,e
appropriate office above, or ma il e d by the U.S. Po st al Se rvi ce. Mailed notice
shall be deemed effective three (3) days after deposit with the U.S . Postal Service.
XVII. CONF LICT OF INTER EST. The parties agree that r.o emµlo:,ee of the
Authority shall have any personal or beneficial interest wha tsoeve r in th ,
se rvice s or property described herein. Englewood Fire agrees not to hire or
co ntract for the sc rvic~s .of any employee or offi cer of the Au thority without
first obtaini ng the approva l of the Authority . The Authority agrees not to
hire or co ntract for t~· .•ervices of any employee or officer of Englewood Fire
without first obtaining ql~,¥~pro val ofEnglewood Fire .. " ..
' XVID. NO TH!RD PARTY BENEFICIARY. It is exp re ss ly understood and
--agree d that enforce ment of the terms and conditions of thi s Agreement, and
all rig ht s of ac tion relating to s uch enforcement, shall be s trictly reserved
to the Part ies and nothing co ntained in this Agreement shall give or allow any
such claim or right of actio n by any other or third person . 11 is the exp re ss
intenti on of the Portie; ti,at any pers on other than a party to this Agreement
receiving servi ces or benefits und er this Agreement shall be deem ed to be an
inc id ental bene ficia ry m{ly.
XIX. VENUE, GOVE RNIN G LAW. This Agree men t is ente red into and shall be
gove rned and co nstrued . according to the la ws of the State of C olorado, without
regard to conflicts of law . ·For purposes of thi s Agreement , Englewood Fire
her eby submit s to the persona l j uri sdiction of co urt s si tuated in the City nnd
Co un ty of Den ve r, State of Colorado , and waives any right i t might have to
object to the venue · of auy proceed ing at law or in eq uity, or that such
proceedi ng ha s been brQugh\ in an in conveni ent fomm.
XX. ASSIGNMENT. This A~.-ccme ni shall be binding upon the 's uccessor nnd
ass ign s of each of the .P,nrti cs hereto, exce pt that neither pa rty mny ass ign
nny of its right s or oblig~tio ns here und er, without the pri c. written co nse nt of th e
other party .
XXI. NO DIS CIUMIN AT ION rN EMPLOYMENT . In connection wiih the
performance of wo rk under thi s Agreement, the parti es agree not to refu se to
hire , disc hnrgc, proniote or demo te , or to di sc riminate in matters of
ornpcnsat ion against uny person othe rwi se qualified, so lely because of race,
Pa go 8 of 9
•
•
•
•
•
co lor, religion, national origin, ge nde r, age , militar y statu s, sc,.ual orientation,
marit al statu s, or ph ysica l or ment al disabi lit y.
XXTI. NO WA IVE R OF RIGHTS . In no even t shal l pcrformuneo, by ei th er pa rt y
hereunder fo llowin g any breach of one or more covc nnr.ts, provisi.,ns, o r
conditions of thi s Ag ree ,,c nt by the othe r party , cons t '.tute or be co nstrued
to be n waive r by the non-breaching party of any such ',reach or any default
which may th en exis t on th e part of th e ot her party. Th e perfo rm ance when any
such breac h or defau lt shall exist sha ll not impair or prejudice any right or remedy
ava ilable to such party with respect to such breac h or default. No assent , expressed or
implied, 10 any breach of any one or more cove nants, pro vi sion s, or conditi ons of th e
Agre ement shall be co nstru ed us a waiver of any succeeding or other breach.
xxm. PAR AGRArH HEAD J NGS ,_Thc capti ons and headings se t forth he rein
arc for co nv eni ence of reference on ly , and shall not be co ns trued so as to
defin e or I imi t th e tcmis and provisions thereof.
XXJY. AGREEMENT AS COMPLETE I NTEGRATION AND
--AMfili(lMENT. Thi s document, together with any Ex hibit s attached hereto ,
co nstituks the full undc standin g o f the parti es with re spect to the subject
matte r h,;rco f, and a 'c omplete and exclusive state ment of the term s of their
ngrec m,,nl: this Agrce mCnt"sup crse dc s all prior written end ora l ag reeme nt s
reg arding the .nioJCcl ''' mat ter her eof. No t e rms I condition s ,
und ers tandin gs or agrc elii~n ts purportin g to amend , modi fy, vary or waive the
term s of th is Agrce men't 'stiall be binding unle ss made in w'riting an<l signed
by nn author ize d represe ntative of each party. An y Ex hibit to this Agreem en t
is hereb y in corporated into and made part of this Agreement. In ca se of an y
co nni ct betwe en th is AgrcCmcnt and any Exhibit , the tcnns of this Agreem ent
shall prevail over the Exhibit.
XXY . COUNTE RP ARTS or, TH IS AGREEMENT . Thi s Ag reem ent shall be
execu ted in two (2) cou nt erparts, each of whi ch shall be deemed to be an original of
thi s Agreement.
XXYl. AUTHOR ITY EX ri CUT ION OF AGllEEMl>NT. Thi s Agree ment is expres sly
subje ct to, and shall no,t be or become effectiv e or bi ndin g on eithe r party until
fnlly exec ut ed by nil signnlnr ics of the Authori ty nnd Englcwoo,! Fire.
WITNESS WHEREOF, th e pa11i es hereto hav e executed this Ag rce,n ent as of the day
nnd ycnr first nbovc written .
CITY OF ENGLEWOOD,
FfR E DEPARTMENT
By _________ _
Dote:_..,,.,---,-----~-
Jam es Wo odward
Ma yor, Ci ty of Englewood
Pnge 9 of9
DENY!lR HEALTH AND
II OS I'ITAL AUT HO RI TY
By _________ _
Date :-,--,,..,----:--:--::----
l'atricin A. Gabow, M.D .
Chi ef Ex ecutive Offi ce r
Co ntrnct Co ntrol No . 09-086 -NF
•
•
•
BY AUTHORITY
ORDINANCE NO.
SERIES or 2010
COUNC IL BILL NO . 22
INTRODUCED BY COUNC fL
MEMBER OLSON
AN ORDINANCE APPROVING A CE PTANCEOrTHE"20 10 PANDEMI
PRF ~AREDNESS GRANT ONTRACT" llETWEEN TRI-COUNTY HEALTH
DEl•ARTM ENT AND TH E n·y OF ENGLEWOOD , CO LORADO .
WHEREAS , Tri-Count y Hea lth Department received add iti onal fundin g from the Co lorado
Department of Health and Env iro nm en t (CDPH£) and the Centers for Di seas e Co nt ro l and
Prevention (CD C) in support of the HI NI plann ing and response efforts to di stribute vaccin e '.o the
res id ent s in TCHD 'sjurisdictim .: and
WHEREAS , TCHD has completed the HI N I vacci nati on ca mp aign, and as such would like to
sup po rt its Fi rst Respo nd er partn ers by offeri ng so me of the rem ainin g allocat ed fund s to eac h First
Respo nder within it s juri sd icti on for enh ancing each First Responders pandemic planning and
respo nse capacity; and
WHEREA S, T HD offered th e City up to $7,500, an d the Cit y ha s identili,:d areas where th e
use of these fund s wou ld be most effective to assist wi th that ca pucit y;
NO W, THEREFORE , BE IT ORDAINE D BY TH E CITY CO NC II, OF THE CITY OF
ENG LEWOOD , COLO RADO, AS FOLLOWS :
Sec ti on I. The Cit y Counci l of the Cit y 0f Englewood, Co lora do hereby approves the
intergovcm mcnt ul agree ment and ncccpt s th e 1420 I O Pand emic Prepa redne ss Gru nt Co nt ra ..;1" from
Tri-Count y Health Department , atta ched hereto as Exhibit I.
Sec tion 2. The Mayor is au thori.:cd to cxrc ut c said int ergovenuncnt al agree men t rega rd ing
th e grant for and on beha lfof th e Ci ty of Englewood .
lnt rodue • I. rend in fu ll. and passed on fi rs t reading on th e 6th day of Jul y, 20 10.
Published as a Bi ll fo r an Ord in ance in the City's offic ial new spaper on th e 9"' day of Jul y, 2010.
Publ is hed as n l:Ji ll fo r an Ordinance on the Ci 1y's official web site begi nning on th e 7th da y of
Jul y, 201 0 fo r th irty (30) day s.
Rend by titl e an d pa ssed on fin nl rend in g on th e 19th day of Jul y, 20 I 0.
Pub lished by title in the Cit y's officia l new spaper as Ordi nance No ._, Series of 20 10, on
th e 23rd day of Jul y, 2010 .
9 b ii
Published by titl e on th e City 's officia l websi te beginning on the 21 " day of
Jul y, 20 10 fo r thirty (30) day s.
James K. Woodward , Mayor
ATI'E ST·
:.oucrishi a A. f::111•, Ci ty Clerk
I, L.oucrisl~a 'l Ellis, Cily Clerk of the Ci ty of Englewood, Colorado, he reby certify that th e
above and fo,egc,·,g is a lnlC co py of the Ordinance pas sed on final reading an d publi shed by
title as 0 · linancc '.~o . __, Series of 20 10 .
L.oucrishia A. Elli s
•
•
•
•
•
2010 PANDEMIC PRl:t'AREDNESS GRANT CONTRACT
This 2010 Pandemic Preparccness Grant Contract ("Agreement'1, is made effective as of
_____ , 2010 by and between the Tri-County Health Departmen~ hereinafter
referred to as 11TCHD''. and_ clty or anvlevood _. hereinafter referred to as 11First
Responder''. TC.:HD and f'.irst Responder may each be referred to herein, individually, as
a ''Party", or collectively, as ·"the Parties". The terms Party and Parties shait include their
respective successors and assigns .
RECITALS.
WHEREAS, TCHD is the District Public Health Agency for :he Counties of
Adams, Arapahoe and Douglr.oa, Colorado; and
WHEREAS, TCHD has received iulditional furu l:,1 from tho Colorado
Department of Health and En vironment ("CDPHB'1 an,I le Centers for Disease
Control and Prev.e,ntipn ("CDC'1 in support of the !{I~ )ll!'40ing and response
efforts to distribute vaccine to the residents in TCHD 's jurisdi~tion; and
WliEREAS, rc~:has completed the HIN! va~in;ti~~\tj!l!l,ri~. 81\0 as ~cjl •
TCHD would like !O support its First Responder plll'!1)~.Q)' o~~g some of.the
remaining allocated .funds to each First Responder Vfithin i~ jµrisdiction for
enhancing each First Responden pand-,,n(c plannin&.and respo~• cl'l'acity (the
"Grnnt'1; and
WHEREAS , First Responder has submitted a Budget to TCHD for the use of the
proceeds of this Grant, which .is attached hereto as Exhibit A, and incorptm1ted
herein by reference .
NOW THEREFORE, in consideration of the foregoing premises and the covenants and
agreements hereinafter set forth, TCHD and First Responder .agree as foll,ows :.
I. Grant Funds. TC,Hµ, hereby grants the amount of ~• '0
"' '
00
; ,U,e "Gran t
Funds") to First Responder,'\o be use<,! to purchase supplies .to· enhance First Responder's
pandemic planning and responae capacity. The payment of the Grnnt Funds shall be
made within thirty (30) days .receipt of this executed Agreement. Tiie Grant Funds shn ll
be expended pursuant to theBudget attached hereto as Exhibit'A. ·.
2 . Budget. TCHD has. ·,eviewed and approved the attached Budg~t submi tted by
First Responder. Any items not approved for expenditure ·have been indicated on the
attached Budget. Firat Responder, nt its discretion and without a fonnal requ~•t, may
move up to ten percent of the total Grant Funds across budget categories to hn ptemont
Serving Adamo, Arapahoe and Dougie• Counties Y Richard L. Vogl, MO, E,ocutlvo Director T ww.lchd.01g
7000 E. BeMevi ewAve., Sulla 30 1 T Greenwood Village, CO 80111 -1628 • '30;i.'.22Q.9200
the Grant. Any expenses in excess of the Grant Funds shall be incurred at First
Ros pondors so lo cost and expense.
3. Receipts and Accounting. First Responder shall submit to TCHD copies of all
receipts for the items purchased with the Grant Funds on or before July 18, 2010. First
Responder agrees to maintain accurate and complete records of the expenditure of the
Grant '1unds and agrees that TCHD may conduct an ,udit of such records at any time
reason,bly requested by TCHD.
4. Tennjnation. If First Responder should fail to p< .roan or be in breach of any of
the tenns, conditions, agreements, covenants, representations or warranties contained in
this Agreemen~ and such default is not cured for ·a period of 30 days after written notice
thereof bas been gi ven to First Responder, TCHD. at its sole election, may imm•.diately
tenninatt-thic Agreement by writtcrl notice thereof to First Responder. In the event of
termination under this Sectir.u 4, First Responder shall reimburse TCHD for al l unspent
fundB granted hereunder as of the terminstion date.
(i) Notwi~IJ!nding ihe provisions of Section 4.-TCHD ,;,~y terminate the
Agreement immediately and receive full reimbursement of the fundB
granted .!ts>~tµidc{ in tho event TCHD oes !IOI reqe\vc. copies of the
rcceiP,(A •-'1~!'1!c.ipg the expenditure of !l)e ,G.~t Fun~, as provjded
hcreiI) .. ,;. , ... . .... ::.. ·
•
s. ~:ntee ot:A;~ditio~~ s"uooort: This Grant i~ ~~led b~lfirst Responder •
with tho undr'iStanding that TCHD is not obligated to provide any additional financial
support to First Responder, ¢x,cept 8$ may be required by law.. , .....
6. Governmental Comolfance:. First Responder will coop01utC:_'_with TCHD in
supplying additional inform~tion to TC!ID, or in complying witli any P,:OY.edures which
might be required by any go\crnmental agency in order for TCHP to estab,lisb that it has
observed all requirements J~ µie law with respect to this Grant. ·
7. ~~nulc Resolution: ·rn the event of any dispute arising out oftliis Agreement, the
parties shall . use good faith .efforts to resolve their differences ·amicably, prior tq seeking
legal'rccourse. · ·
8. Liat•Hity and lndem~ification . First Responder agrees. to · th'e fullest extent
pennitted by law, to indemnify and hold harmless TCHD against Bil claims, damages,
liabilities, costs and expen~es to U1 0 extent cuused by negligent ar.ts of First Responder in
connection with the Grant prp~i aet1 · under this Agreem ent. ··
11 '-•·
9. Miscellaneous.
A. liQ!is,~ Any:potice to be given hereunder by either Party to the other may
be effected in writil))! ,b) personal delivery, or by mail, certified with postage
prepaid, or by overnjgh\ delivery se,vlco . Notices sent by mail or by an overnight
l'age2 •
•
•
•
delivery serv ice sha ll be addressed to the Parties at the addresses appearing
following their signatures below, but either Party may change its address by
written notice in accordance with this paragraph .
B. Assi gnment. This A~ree ment is predicated up on First Respo nders special
abilities or know ledge , and First Responder shall not assign this Agree ment, in
whole or in part, without tl:e prior written conse nt ofTCHD.
C. Severability. If any article, section, paragraph, se ntence, claus e or phrase
of th is Agreement is held to be unconstituti onal or invalid fo r any reason, such
holding shall not affect th e validity, enforceability or consti tuti onality of the
remaining provi sio ns of this Agreement.
D. Governmental Immunjty . The Parties acknowledge and ag;-ee that
TCHD, its officers antl employees, are relying on, and do not waive or intend to
waive, by an;• provision of this Agreement, the monetary limitations or any
other rights, immqnities and protections provided by the Colorado
Governmental lmm~nity Act, C.R.S. 24-10-10 1 fil ~-, as it is fro,;, time to
time amended. ~:·.'.;,~~ ... ,. ·
E. Enti re Agreement. .. :fhis Agreement constitute~ ... the_ en.tji:~ ..",llf~!"ent iuid
understanding bet"{~r,n , IIJ,e, Parties and snpersed~ ~Y-pr(p( agi;.ee!"!'~t or
understanding rela\\11,1\,\9 ,th~ ,iubject matter of t\tjs Agi;,:,,,menl THERE ARE NO
ORAL AGREBME' 'TS CONCERNING THE SUBJECT MATfER OF TIIIS
AGREEMENT.
F. Modificati~~'.,)j;is ,Agreement may be modifi ~d or a.JY)ended only by a
duly authorized wri!!,n.,instrument executed by the Parties he,'Cto.
G. Waiver. The ,faijur; of either Party at any liUJe Jo require. performance of
the other Part) of ll!'Y. prqvjsion of !his Agreement shall in no wf1y a!fect th e right
of such Party thereaey_e\ to,,enforce the same provision . ;,vr sh~!\ the waiver by
either Party of any br,:_n!'h of any provision hereof be taken or held to be n waiver
of uny oilier or subs!',q~.e~t preach, or as a wa ive r of the provi sion. its elf.
H. Binding Agreement This Agreement shall be effective ns of the date
hereo, and sha ll be .. pi11ding upon and inure to U1e benefit ~(,the , sµccess or or
nssign c,f eithe r Party [lercto.: · · · .... , r·
l. Survival. TI1 e:rights and obligatio ns of ci1e Pmties shn ll survive th e tcnn
of this Agreement to the ex tent that any perfonrnmce is required under thi s
Agreement after the expiration or tennin ation of this Agreement.
J. Co unl emart,,,: 11,is Agreement may be executed in two or more
co unterparts , each of wliich shall be deem ed an original bu! all of which shall
together constitute O)le ~nd the same document.
Page J
K. Governing Law. This agroemen' ·;hall be governed by the laws of the state
of Colorado. ·
IN WITNESS WHEREOF, the Parties have caused this 20 IO Pandemic Preparedn ess
Grant Contract to be executed by its duly authorized representatives.
TRI-COUNTY HEALTH DEPAATMENT
Signature Date ·
Name: ________ ~--
Title : _______ _
, ~i. jc ,
Address: Tri-County Health Deparnnont
7000 East Belleview Avenue, Suite 301
Greenwood Villag'!,sCQ$0),}1
Attention: ll!(ee~tiv~~e•;i\>~· ..
~:\
,.
'•,:·'.l" ... -·•,4,
..... , -·.,: .
:l ( I \,V /,:,J "'
·)!li::·.!;••.
Page4
FIRST RESPONDER:
CITY OF ENGli.fillQQJl_ __ _
Signatu~ Date
Name James K . Woodward
Title: Ma yqr
Ac .i,: City of ,.Ell.gl,ewood
:1.00 0·' En,gi~1:1.,ood Pkwy .
·Eng;tewo\'1,!!.1 •-CO . -801,10
.,...,,.
•
•
•
• Erw:ie•. • 2 0 IO Pandemic Preparedness Grant Contract
BUDGET
E ntity:Englewood Fire Department_
A pproved (to oe
Justification for completed by
Pandemic >--····-T~_
Item Q u a ntitv Descriotion Pre paredness Total Cost Yes No
Personal Protective 35 5. II Responder Hi Vis $7,35 0.00
Equipment -EMS Parkas Protect personnel 6:om
Jackets weather exposures.
provide visibility dwing
responses and provide
protection fro m blood
and body fluid borilc
lnathc2cns.
Personal Protective Protect personnel from
Equipment -Latex 16 boxes Microflex Ultra One latex blood and body fluid $144.00
Gloves g loves cont:acL
f--
-~
Total $7,4~4.00
•
•
•
ORDINANCE NO
SERIES OF 2010
BY AUTHORITY
OUNC IL BILL NO. 23
INTRODUCED BY COUNC IL
MEMBER JEFFERSON
AN ORD IN AN E AMEND ING A STATE OF COLO RAD DEPARTMENT OF LOCAL
AFFArR S NE IGHBORimOD STAULIZAT ION PROGRAM (NS PI) GRANT BUDGET AND
DECLARING AN EMERGENCr .
WHEREAS , the Housing and Economic Recov ery Act (HERA) appropriated $3 .92 billion for
the Neighborhood Stab il iza tio n Program (NS PI} to support the acq ni sitio n, rehabilitatio n, or
demoli tion of forec losed and abandoned properti es; and
WHEREAS, the City Council of the City ofEnglewood, Colorado autliori zcd the City's
ap pl ication for Fed era l fu ndi ng through the Neighbor hood Stabi liza tion Program (NS PI } by th e
passage of Resolutio n 34, Series of2009; end
WHEREAS, the Colorado State Housin3 Board approved th e Project Rebuild NS PI applica tion
on July 14, 2009 and awarded the City of E,,glcwood $1,253,379 ; and ----.._
WHEREAS, the City Council ofti.o f. •, of Englewood, Colorado authorized th e execu tio n of
an int crgoven une nt al co ntract fo r Ncighbo,·hood Stabili1..a tion Progra m: gra nt fundin g bct',vecn the
Co lora do Department of Local Affairs and the City of En1•lewood. Cc,;ora do by the passage of
Ord inan ce No . 37, Series of2009; and
WHERE AS, Project Rebuild will purcha se ant rehabil it ate abandoned or forcclosr.d single-
fam il y properties in Englewood's ten eli gib le ce nsus trncts; and
WH EREAS . the City ou ncil ofthc Cit y or En glewood auth ori zed th e acc1ui sit ion orteu (10)
single-family vacant foreclosed pro perties located in the ten (10) eligib le cens us tra cts by
Ordinance No . 49, Series of 2009; and
WHEREAS , the add it iona l NS PI grant rund ing from th e Co lorad o Depart ment of' Local Affoirs ,
Divi sio n of Mou sing wi ll allow for the acq ui !-ition of up to three (3) ad ditiona l sing lc-fmnily vn cant
fo,cc loscd pro pert ies;
NOW , T II EREFO l~c. BE IT ORDAIN ED BY THE l'"Y COUNC IL OF Tl IE -ITY OF
ENGLFWOOD, COLC'" AD • AS FOLLOWS:
9 b iii
Section 1. An emergency is hereby dec lared requiring immedia te passage of thi s Ordi nance
by reason of the Se ptember I 0, 20 IO funding ob li gat ion dead t:ne imposed on all reci pien ts of
these fun ds by the federal Housi ng and Economic Recovery Act of 2008 . Fai lure to obligate
th ese funds by that deadline co uld result in th e loss ~f these additio nal funds, loss of funds
already ob ligated, as we ll as penalties as defined in the Act. Acco rdin gly, the City Coun cil finds
and determines th at an emergency ex ists and that the passage of thi s Ordinance is necessary for
the immediate preserva ti on of publi c pro pert y, health, peace , and safety, and sa id Ordin ance sha ll
be effec ti ve upon its final pass age.
Secti on 2. The Mayor is authori zed to execute th e Int ergovernmen tal Grant Agreeme nt
allached as "Allachmenl I" for and on behal f of the City of Englewood , Col ora do.
Section 3. Pn rsuant to Arti cle V, Secti on 40 , of the Englewood Home Rul e Charter, the Cit y
Counc il has det ennincd that Allachment 1, attached 10 this Ordinance, shall not be publi shed
because of its size . A copy is ava ilabl e in the offi ce of the Englewood Ci ty Clerk.
Introduced , rea d in full as an Emergency Bi ll for an Ordinance and passed on first read ing on
the 6th day of Jul y, 2010.
Publi shed as an Emergen cy Bill for an Ordinance in the City 's offi cial newspape r on the 9" day of
July, 20 10 .
Publi shed as an Eme rgen cy B 11'. ::or an Ordinance on th e City's vi1i cial website beg innin g on the
7th day of Jul y, 2010 forthirty (3 C' d.iys .
Re.id by title as an Emergen cy n,Jinance and passed on fin al rea ding on th e 19th day of Jul y,
2c;o.
Publi shed by titl e as an Emerge ncy Ordinance in th e Cit y's offi cial newspaper as Ordino nce
No . _, Series of 20 I 0, on the 23rd day of Jul y, 20 I 0.
Publi shed by title as an Emergency Ordin ance on the Cit y's official website begi nning on the 21 "
day uf July, 20 10 for thirt y (30) days .
ATTEST : James K. Woodward, Mayor
Loucrishi a A. Elli s, Cit y Clerk
I, Lou cri shi a A. Elli s, Cit y Cl erk of th e City of Englewood , Colorado, hereb y cert ify that the
above and foregoing is n true copy of the Emergency Ord inance pa ssed on fin al reading and
publi shed by ti tl e as Ord inance No._, Se ri es of 20 10.
Lo ucrishi a A. Ellis
•
•
•
CONTRACT AMENDMENT
Amendment #1 Original Contract CMS # 6488
A m endment CMS #
Encumbrance# H0NSP09308
1) PARTIES
This Am endment to the above -referenced Original Con tract (hereinafter called th e Co ntract) is
ente red into by and between Cit y c-f Englewood (here inaft er ca ll ed "C ontractor"), and th e ST ATE OF
CO LOKADO (hereinafter ca ll ed th e "Sta te") acting by and through th e Depa rtm en t of Lo cal Affai rs,
Division of Hou sing, (herei nafter ca ll ed th e "CDOH").
2) EFFECTIVE DATE AN D ENFORCEABILITY
Thi s Amendment shall not be effectiv e or en for cea bl e until II is ap prov ed and signed by the Colorado
State Con tro ll er or design ee (hereinafte r called th e "Effect ive Date"). Th e State sha ll not be lia ble to
pay or reimburse Contractor for any perform ance hereunder in clu ding , but not limited to, cos ts or
expenses incurred, or be bou nd by any provision hereo f prior to th e Effec ti ve Date.
3) FACTUAL RECITALS
The Parties ente red in to the Con tract for/to purchas e, reha bi li tate and resa le of 13 homeo wn ~rship
units .
4) CONSIDERATION-COLORADO SPECIAL PROVISIONS
Th e Parties acknowledge th at th e mutua l promises and covenants conlai ned herein and other good
and va lu able consideratio n are suffi cien t and adequate to support t11is Ame ndment. The Parti es ag ree
to replac ing tt;e Colorado Spe ci al Provis ions with th e most recent versio n (if such ha ve been updated
since th e Con tract and any modifica tion th ereto we re effective) as part co nside ration for this
Amendm2n t.
5) LIMITS OF EFFECT
Th is Amendm ent is incorporated by refJ rence into th e Co ntra ct, and th e Contrac t and all prior
ame ndme nts th eret o, if any , remain in full force and eff ect except as specifically modifi ed herein .
6) MODIFICATIONS .
Th e Amendment and all prior amendm ent s th ereto, if any. are modified as foll ows:
A. §9. of Contract , Payments to Gran tee. is re vised to rea d:
"Grantee sha ll be paid in the following amounts and mann ers, subject to return of any un expe nC:ed Gra nt
Funds :
A. Ma xi mum Amount
The maximum amount payab le under th is Gran l to Grantee by the Departm ent shall be $1 75 3 379.00, as
dete rmined by the Department fro m available funds . The Depa rtm ent shall reimbur se Gra nt ee for costs
approved In th e Granl budgPI, set forth in Exhibit B. Satisfactory pe rfonnance under the te rms or th is
Grant shall be a co nd ition pr~ce dent to th e Depa rhnanl's ob li gation lo reimbu rse Gra ntee . Th e maxim um
amount of Grant Funds oayable as reirnbursemenl under thi s Grant, and any ex tensio n hereof , shall
include all Grantee's fe~s. cos ts and expenses .'
B. §1 .1 of Exhib it B, Pro jec t Desc ripti on , Is revised lo:
"The C:tty of Englewo,'d has bee n awa rded an NSP gra nt in the amount of $1. 753 ,3 79 .00 to purchase,
re hab,lltate , and resa le 13 ho meo wnersh ip unit s. These unit s will be so ld to hou se holds with Incomes at
or below 120% of Area 111,edia n Income (AMI). This Projecl will benefit th e State b) stabilizing commu niti es
th rough the pu rcha se, rehabil itatio n an d sa le of e,.andoned or fo rec losed prope rt ies . Th e un its will be
loca ted with in a Division of Hou si ng (DOH) desig nat ed cens u, block group(s) serving one of th e areas of
greatest need within the State . 30% of these funds will serve housb ,old s with Incomes at or below 50% of
AM I. The properties wi ll be pu rchased for an ave rage discount of al leas t 1% from the appraised value.
Homes will be rehr,bili tated to meet cu rrent local code and will use Ene rgy Star appliances and upgrades
Page1of4 j
Effoctlvo lJ ato . 619/09
-
and will be sold for no more than the cost of the purchase end rehabllltatlon. A minimum of eight (8) hours
of home buy&r counseling will he provided to the potential home buyers through th is activity . The City of • Englewood may need to leave a portion of the NSP funding In the property as a soft second for the home
buyer. In Instances where NSP funding remelns In the home after sale lo the homeowner , the appropriate
affordability period and recapture provisions will be Included In the loan documents . This activity qualifies
under 24 CFR 570 .202 and 570 .201(a)."
I•
C. §5 of Exhibit B, P~yment Is revised to read :
"Payments shall be made In accordance with the prov/J lons set forth In §9 of the Grant.
Payment Schedule. Grantee sha ll disburse Grant F~nds received from the State within fifteen days of
receipt. Excess funds shall be returned to the Department.
Pavment Amount
Interim Payment(s) $1,752,379.00 Paid upon racalpt of actual expense documentation
end written requests frorr the Grantee for
re imbursement of ellolble accroved nmnram activities.
Final Payment $1,000,ij0 Paid upon substantial completion of the Project,
provi ded that the Grantee has submitted, and the
Department has accepted all reaulred ,ell<lfls,
Total $ 1 753 379.00
D . §7 . of Exhibit B, Project Budget, Is revised lJ read : ..
IProi>ertv /\cQulsitlon $1603 500.00 $1 303 500 .00 $300000 .00 DeveioDAr
IAnoralsals $4 550 .00 $4 550.00 Sales Proceeds • Prooertv lnsoactlon / Estimates $3,900 .00 $3 900.00 Oevelooer
BuUdlno Perm~s and Fees $19 500 .00 $19 500.00 Develooer
Rehabilitation S650 000.00 $650 000.00 Develooer
RahabUltation Continaencv $65 000 .00 $65000 .00 Develooer
Pre-Purchase Counseling $3 250 .00 $3 250.00 Sales Proceeds
Property Carrying Costs $16 000.00 $18000 .00 Sales Proceeds
Rnanclng Fees $55 000.00 $55000 .00 Sales Proceeds
Markelino $130 000 .00 $130 ,000 .00 Sales Proceeds
:, LllOal $10 000.00 $10 000 .00 Sales Proceeds
Developer Fee $408 500 .00 $408 500 .00
Proiecl Deliverv Costs $55 379 .00 $5,379 .00 $50 000.00 Sales Proceeds
Start UP Costs $6 000 .00 $6 000 .00 Sales Proceeds
Other Proiect Actlvltv Cosls $100 000.00 $100 000.00 Sales Proceeds
NSP Adm inistration $100 000 .00 $350 000.00 $65 000 .00 Sales Proceeds
CDOH Final Pavmenl $1 000 .00 S1 000 .00
Total $3,233,579 .00 $1,753,379.00 $1,480,200.00
"
I' E. §8 .1.1 NSP Assisted Unit Identification , Is revised to read :
"Grantee shall designate 13 ynltlsl as NSP-asslsted units . The units shall be made up of ,13-three bedroom . As •
these units will be fioatlng units over the period of affordability , B!'descrlbed In §8 .1.3 below, Grantee shall
ensure that the designated units will be comparable In terms of size, features , and number of bedrooms to the
ori ginally designated NSP units.•
I Pag e 2 or 4
Effective DIi ie: 619,09 1 ~
F. §8.5 of Exh ibit B, Rental Project Eligible Benefic iaries , Is revised to re ad :
"Grant ee shall Insure th at ll housing unit s shall be occ up ied by LMMI hou seh olds whose incoma does not
exceed the followin g:
Nu mber of
Type of Un its Uni ts Maxi mu m Incom e fo r o four-pers on family"
NS P-Assis le..!!Jlnits
(5 ) si ngle famil y units 5 ::._50% AMI ($37,950)
(8) si ng le fam ily us lts 8 ~120% AMI ($91,080)
~ 13
7) STAR T DATE
This Amendment shall take effe ct on the later of its Eff ective Data or July 15 , 20 10.
8) ORDER OF PRECEDENC E
Except for the Special Provisions, in th e even t of any conflict , Incon sis tency, varia nce , or co ntradic tion
between the provisions of th is Am endm enl and any of th e provisions of th e Contract, th e prov is io ns of
this Am endment shall in all respects supersede , govern, and control. Th e most rece nt version of the
Special Prov isions incorporated into th e Contract or any amendment shall always control other
provisions in the Contract or any amendments .
Pogo 3 of 4
Ell ocl1YO Oo lo 619/091
9) AVAILABLE FUNDS
Financial ob ligations of the state payable after the current fiscal year are contingent upon funds for • that purpose being appropriated, budgeted, or otherwise made available.
I
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
• Persons signing fo r Cont ractor hereby swear and affirm that thoy are authorized to ac t on Contractor's
I behalf and acknowledge that the State Is relying on their represe ntations to th at effect.
CONTRACTOR
I
STATE OF COLORADO
City of Englewood BIii Ritter, Jr. GOVERNOR
Department of Loc al Affairs
Bf: James K. woodwa rd
Title : Mayor
Jy:
Susan E. Kirkpatrick, Executive Dirac ·or
"Signature
PRE-APPROVED FORM CONTRACT REVIEW ER
By : I
Alison A. Geo rge, Hous l.ig Programs l,1anager
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Contr oller to approve all State Contracts, This Contract Is not valid untll
signed and date d below by the State Controller or delegate . Contractor Is n ot authorized to begin
performance until such time . If Contractor begins performing pri or thereto , t h e State of Colorado Is not
ob llaated to oav Contractor for suet, oerformance or for anv aoods and/or se rvices orovlded hereunder.
STATE CONTROLLER
David J, McDermott, CPA
By : ----
Ba rbera M. Casoy, Controll or Delega te
Date :
•
I Page 4 of 4
Eflocllvo Dato. 619/09 1
•
•
•
9 b iv
BY AU TH OR ITY
ORDI NANCE NO.
SER IES OF 20 10
COUNC IL BI LL NO. 24
INTR ODUCE D BY COUNC IL
MEM BER WIL SO
AN ORD INANCE OF TH E CITY OF ENGL EWOO D AU TH OR IZING
AND AP PR OV ING A LEA SE-PURCHA SE FINANCING FO R TH E
:-lJN DING OF E ERGY CONSE RVAT IO N MEASU RES EXPECTE D
TO REDUCE ENE RGY CONSU MP T ION AN D RESU LT I COST
SA ', INGS TO TH E CITY, AN D DECLAR ING AN EME RGEN CY.
WH EREA S, the City of Englewood, Co lorado (th e "Ci •;"), is a home ru le muni ci pality
of th e State of Co lorad o (th e "State") dul y orga ni zed and operatin g und er th e Home Rul e Chart er
of th e Cit y (the "Chart er") and th e co nstituti on and laws of th e State; and
WHEREAS , pursuan t to Secti on 30 of th e Chart er, th e City Co un cil of tl1 e Cit y (th e
"Co un cil ") has all muni ci pal legislati ve powe rs as co nfe rr ed by genera l law . except as prov id ed
by th e Chart er; and
WHEREAS , th e Co un cil has, by se para te Co un cil acti on, auth ori zed and approved the
exec ut ion of an Energy Perfonn ance Co ntrac t (the "E PC") between th e City and Ameresco , Inc.
{th e "Contra ctor"), pursuant to whi ch th e Co ntrac tor is to sell , install and service ce rt ain energy
effi cie ncy equ ipm ent of a spec ifie d type or cl ass describ ed in tl1e EP C and prov id e oth er se rv ices
(co ll ec tiv ely, the "Energy Conserva tion Mea sures"), fo r th e purpos e o f achiev in g ut ility cos t
reducti ons and z,.:ara ,,teed energy sav in gs all as more spec ifi call y set fo rth in the EPC; and
WH EREAS , th e Energy Co nse ati on Meas ures to be made to va ri ous publi c buil din gs
of th e City will lowe r tr.e electri ca l, natu ral gas und wat er usage in th e bui ldin gs and will cre at e a
cos t sav in gs to th e City whi ch is !,'ll ara nt eed by the Co ntra cto r as more speci fi ca ll y set fort h in
the EPC; and
WHEREAS , pur suant to the Charte r and Section J l -15-10 1 of th e Colorad o Rev ised
Stututes, the ity has the pow er to uc<1u ire , hold , leusc m;d dispose of' propert y, both real and
perso nu l, and th e Co un cil des ires to spread the cos t of the cu r ital imp rove ments set fo rth in the
EPC ov er a peri od not to e1ceed se ve nteen yea rs; and
WHEREAS , due to va ried loca ti ons and nature of the Energy ~n nse rva ti on Mea sures, a
alt emative asse t of' th e Cit y is to be sub stitut ed as the ca pita l ass et (th e "Leas ed Propert y") whi ch
is to be lea sed by th e Cit y, the va lu e of such asset bei ng app rox imately eq ual to th e amount
nece ssa ry to fin ance th e EPC and related cos ts, all us mo re spec ifi ca ll y set fo rth in the Lea se
Doc um ent s (d efi ned hereafter); and
4835-2241-4086 .3
WHEREAS , th e City ha s applied for , and rece ived notificati on of award from th e
Governor's Energ y Office, of volume cap all ocati on for the iss uan ce of "qualified energy
conservatio n bonds" (a lso kn own as "QEC Bs"), which allocation wi ll result in a federa l ~ubsi dy
for a significant porti on o f the interest costs relating to the le ase-purchase fi nanci ng auth ori zed
pursuant t thi Ordinance ; and
WHEREAS, the City has received n proposal from Hut chin son, Shockey, Erley & Co . fo r
the private placement of the lease-purchase financing and Stife l, Nico laus & Com pany,
In co rporated is acting as financia l advi so r to the Ci ty ; and
WHEREAS , the City intends to enter into a lease agreement , pursuant to which the Lease
Propert y is to leased to a third-party fo r a lump-s um rental payment to be used to finance th e
EPC and related costs, and a finan cing lease , pursua nt to which th e Ci ty intends to lease back the
Leased Property (s uch lease agreement , fin anc ing lease and anci ll ary document s and certificates
referred to as th e "Lease Documents"); and
WHEREAS, pursuant to the Lease Doc ernents, copies of which have been revi~wcd by
City staff and made avail ab le to Council , the deta il s of the financing are fully set forth , and the
financia l obl igation of the City un der Ut e Lease Docu ment s sha ll co ns titute currently budgeted
expenditures of the City whic h are expected to be offset by the sav ings reali zed by th e City from
the Energy Conserva ti on Meas ures; and
WHE".EAS , the Counci l is desirous of financing the Energy Co nserva tion Meas ures;
NOW , THEREFORE, BE IT ORDA INED BY THE CIT Y COUNC IL OF THE CITY
OF ENG LEWOOD , COLORADO, AS FOLLOWS :
Sec tion I. Approval of Lease Purchase Terms. The Cit y Council h ·reby app roves the
lea se-purcha se of th e Le ased Property for th e amount not to exceed $1,500,000, with aggregate
annua l payment s not to exceed $175,000 over an nual term s which s hall not exceed six tee n
ca lendar years. The Ci ty Co un cil hereby dele ga tes to th e Ma yo r, or in th e abse nce thereof, the
Mayor Pro Tem, th e aut hori ty to det ermine th e net effective ra te for the leuse-p urch3ses, which
ra te shall not be in excess of 8.0% per an nwu and the final tenn ~ •;f the Lease Doc ument s.
Sec tion 2. Approva l of Lease Documents. The Lense Do r •unents, in sub sthnt ia ll y the
fo rm and wi th sub stantially the co nt ent presented to the ity, are in all respect approved ,
authorized and conti nu ed .
Sec tion 3. Execution a ru! Oeli vcry of Documents . The Mayor or, in th e ab sence
thereof, the Mayor Pro Tem is here by authori zed and directed to exec ute the Lease Doc~me nts,
and th e signature of the Mayor or Mayor Pro Tern shall conclusi vely dctennine acceptan ce of th e
final fonn and co nt ent of the Lea se Documents and th e va lid execu ti on of th e Lease Do cum ents
by the Ci ty. Addi ti ona ll y, the Ma yo r, other officia ls and empl oyees of th e City arc hereby
auth orized nr-i directed to execute w1d deliver for and on behalf of the ity any and all additional
agreements , certifi cates , documen ts and other pape rs and to perfonn all oth er nets th at th ey ma y
•
•
deem ncccs~ary or appropriate in order to imp lement and carry out th e financin g authorized and •
co n11,mplated i,y thi s Ordinan ce . il'cl~ding but not limited to w1 lnt ema l Revenue Service Fonn
8038-T .
48JS-22414086J
•
•
•
Section 4 . Designation of Lease-Purchase Fi nancing as a "Qualified Energy
Conservation Bond". The City hereb y elects to designa te the Lease Documents as a "Q ualified
Energy Conservation Bond " within the meanin g of Sectio n 54 D of the Int erna l Reven ue Code of
1986, as amended .
Section 5. Declarations and Findings. The Ci ty Co un ci l hereby detenn ines and
declares th at the respective ren tal payme nts under th e Lease Documents (the ·'Rental Payme nt s")
represe nt th e fai r va lu e of th e use of the Leas ed Propert y, and that the Purchase Pri ce (as defined
in th e Lease Doc um en ts) represents the fair purchase price of the Leased Proverty . The Ci ty
Cou nci l here by detennin es an d declares th at the Rer ~I Payments do not exceed a reasonab le
amou nt so as to place the Cit y und er an eco nomic or p, .. ctica l com pul sio~ to appropriate moneys
to mak e paymen ts under th e Lease Doc um ents or to exe rcise it s opti on to purchase th e Leased
Property purs uant to th e Lease Doc um ents. In makin g such detcnnin ati ons, the Cit y Co un cil has
given co nsiderati on lo th e current market value of the Leased Property, th e cos t of acq ui ring th e
Leased Pro perty, C· • optio n of th e City to purchase the Leased Pro perty, and the ex pec ted
eventual ve~•ing of fu ll title to th e Leased Property in th e City. The Ci ty Counci l herehy
detennines and declares th at the durati on of th e Lease Doc uments, in clud in g all opti onal r<newal
tenns , auth orized und er thi s Ordi nance , does not exceed the weighted ave rage use ful li fe ot the
Leased Propert y. Th e Ci ty has received an all oca ti on from th e State durin g th e curr ent ca lend ar
year of au thorizatio n to issue Qualified Energy Co nse rvation Bond s in an amount equ al to not
less th an the aggregate princip al amount authorized pursuant to this Ordinance, and has not
previo usly issued an y b ds or other obligati ons pursuant to such auth oriza ti on. The City
Co uncil hereby detennines and dec lares th at I 00% of th e avai lab le proceeds und er th e : ·as e
financin g authori zed herein arc to be Jsed for th e Ene rg y Co nservati on Meas ures and related
costs, whi ch arc a qualifi ed co nserva tion purpose .
Sec tion 6. Obligation s of the City. No provi sion of thi s Ord in ance or th e Lease
Docum ent s shall be co nstrncd as cre ating or co nstit utin g a ge ne ral obli gation or a multipl e-fi sca l
year direct or indi rec t indebtedn ess or other fmnn cial ob li ga ti on whatsoever of the it y no r a
mand atory payme nt obli ga ti on of th e Cit y in any en suin g fisca l yea r beyo nd any fi sca l year
duri ng which th e Lease Documents shall be in effec t.
Section 7. Ratification of Prior Action s. All actio ns heret ofore take n (no t in co nsistent
with the prov isions of thi s Ordin nnce) by th e it y Co un cil or by th e offi cers an d empl oyees of
th e City regarding the acq ui siti on or lease-purchase of the Leased Pro pert y, N directed toward
sa ti sfact ion o f the ity 's obligati ons under the Lease Do cument s, are hereb y ratified , ap proved
and co nfi mird .
Section 8. Scvcrullility . It 1s hereby ex press ly dcclu rcd th at all pro visions herc.'Of aud
th eir application arc int ended to be and arc scv cra hlc . In ord er to im p,ement such int ent , if any
provisi on hcn,'Of or the 3pp li ca ti on thereof is de termined by a co urt or admini strati ve body to be
inva lid or unen fo rceab le, in whole or in part, such dctcnninati on shall not affect , impai r or
inva li date any other provision hereof or th e applicatio n of th e prov ision in questi on to any other
situ ati on; and if any provisio1 hereof or th e app li cation th ereof is clct ennincd by a co urt or
administra tive body to be va lid or enforceab le c,n ly if it s applica tio 11 is limited , it s appli ca ti on
sha ll be lim ited as 1cqui 1ed to most fully implement its purpo se .
48lS-224 l-401i6 l
Section 9. Repea ler . All ordin•:,ces , or part s th ereof, in co nsistent or in co ntlict •
herewith are hereb y re pea led to th e exten t onl y of such in co nsistenc y or co nflict.
Section 10. Emergency Dec laratiuu and Effective Date. The QECB all ocatio n award
by the Govern or's Energy Office req uires scheduled mi!es ton es ".1 ich must be completed to
ret ain such all ocati on. The des ignation of th e lease-p urr.!,:.se finan cing as a QECB will res ult in
a federal sub sid y fo r a significant portion of the inter,st costs. In order to meet th e req uirement
th at th e financing be closed by August I, 20 10, an emerge ncy is dec lared to ex ist. Thi s
Ordinan ce shall be effective immediatel y upon fin nl passage and be publi s~ed within seven da ys
Jfter publication fo ll owing fi nal passage .
Introdu ced , read in fu ll as an Emergency Bill fo r an Ordinan ce and pass ed on fi rs t
readi ng on th e 6th day of Ju ly, 20 10.
Pubiish e.i. as an Emergency Bill for an Ordinance on the 9th day of Jul y, 20 10.
Publi shed as an Emergency Bill for an Ordinan ce on the City 's offici al web site beginning on
the 7th day of Jul y, 20 10 for thirt y (30) da ys.
Read by title as an Emergency Ord inance and pas sed on final readin g on th e 19th day of
July, 20 10 .
Publi shed by titl .l as an Eme rgency Ordinan ce ;n th e City 's official news paper as •
Ordinance No. _, Se ri es ol 2U I O, on th e 23 rd da y of Jul y, 2010.
Pub lished by title as an Emergen,.;y Ordin ance on th e City 's offic ial web site begi nn ing on th e 2
day of Jul y, 2010 fo r thirty (30) days.
ATTEST: Jam es K. Woodwa rd , Mayo r
Lo ucrishi u A. Elli s, Ci ty Clerk
1, Lo,1cris hi u A. Ell is. Cit y Clerk of th e ity of Englewood , olorado, hereby certify that th e
above and forego in g is a true copy of th e Emergency Ordin ance passed on fi nal readi ng nnd
publi shed by title a~ Ordin ance No._, Se ri es of 201 0.
Loucrishia A. Elli s
48]5-2241-4086] 4
•
•
•
•
COUNC IL COMMUNICATIO N
Date: I Age nda Item: I Subj ect:
Ju ly 19, 201 O 11 a i 201 0 Em ergen cy M anagem ent Perform ance Grant
Init i ated By: Staff So urce:
Englewood Office of Em erge ncy Managem ent Steve Green
Em erge ncy Management Coordin ator
COU NCIL GO AL AND PR EV IO US COU NC IL ACTIO N
This grant supports the fo ll owing Coun cil Goals:
1) Eng lewood as a city that is safe, clean, healthy and attractive.
2) Eng lew ood as a progressi ve city th at p rovides res pons ive and cost effi c ient se rvi ces.
Council has approved se ve ral previous gran ts from u,is program .
RECOMMENDEU ACTION
Staff recommends Coun ci l adopt a bi ll fo r an ord inan ce acce pting a 20 : 0 Emergency Management
Performance Grant (EMP G) awa rded ,o th e City of En glewood by th e Sta l e of Colo rad o in th e
am oun t of $32,000.
II ACKGROUN D, ANA LY SIS, AND ALTER NATI VES IDENTIFI ED
Th e Em erg ency M anage ment Performan ce G ran ts (EMPG) prog ram is des igned 10 provid e
supplem ental fund s fo r th e st rength ening of local gove rnm ent emerge ncy ma nagemen t offi ces in
prepari ng th eir co mmuniti es fo r di sa st er pl anning, mi tiga ti on, res pons e and recove ry, whil e
co nserv in g loc al reso urces.
The ity d En glew ood received gra nt s fro m th e 2007-Sup plem ental, 2008 and 2009 EMP G
p rogram, 10 ass ist in th e developm ent of the emergency man age ment prog ram for 11'.e ci ty. Th e
Colora do Division of Emerge ncy Manage m eol has sl ated th at the EMPG progra m is ex pec ted l o
continu e for th e fo reseea bl e future and has encourage d th e ily's parti cipation.
W e have be en abl e 10 use p as t fund ing fo r a number of im provements in th e City of Englewood
emerge ncy man age ment prog ram , includ ing:
• Fu ndi ng for one temporary, pa rt-t ime staff m ember 10 ass ist w ith day-to-day emerge ncy
manage ment duti es.
• Developm ent of th e Em erge ncy Operati ons G uidelin s fo r th e City of Eng lew oo d .
• Exe rcising th e City's Emergency O p era ti ons Guidelin s.
• Training of emergen cy man age ment pers onn el and oth er city staff member.; in disaster
planning and preparedness, and con tinui ty o( operati on s planning .
• Significant improvements and development or the emerge ncy opera tions ce nter
infrastructur e, including visual displays , data and in formati on man agemen~ back-up
electri ca l ca pabilitie s iconn ect ing th e facility to th e ge nerator power supp ly) and storage
cabinets .
FINANCIAL IMPACT
The awa rd is a soft-match gran~ so there are no direct cos ts to the City in acc eptin g it. Requir ed
ma tching funds are acco unt ed for thr ough 1.he ex isting salaries of full-time emp loyees who work in
eme rgen cy managem ent as all or part o ( their duties .
LIST Of ATTAC HM ENTS
Bill for an Ordinance
•
•
•
•
•
•
ORDINANCE NO .
SERIESOF2010
BY AUTl·l RITY
COUNC IL BILL NO . 2 1
INTRODU CED BY CO UNC IL
MEMBER ____ _
A BLLL FOR
AN ORDlNAN1~E AP PROVING ACC EPTANCE OF THE 20 10 EME RGE CY
MANAGWl'fEl'/T PERFO RMANCE GRANT AGREE MENT BETWEEN TH E STATE OF
COLOR, .'!.. . ND THE CITY OF ENG LEWOO D, COLO RADO .
WHEk.. · , 1he Emerge ncy Manageme nt Perfo nnance Grants (EMPG) program is designed to
provide sup plement al funds for the strengthening of loca l govern ment emergency man agement
offices in prepari ng th eir co mmunities for di saster planning, mitiga ti on , response and recovery,
whil e conservi ng loca l resources; and
WHEREAS, the Cil y of Englewood received gran ts fro m the Emergency Manage ment Gran t
Program (EMP G) in 2007 , 2008 and 2009 , to supplement th e develo pm ent of th e emerge ncy
manage ment offi ce; and
WHEREAS , th e City of Englewood applied for th e 2010 Emergency Management Gra nt and
ha s bee n awarded $32 ,000 ; and
\VHEREAS , th e Emerge ncy Managem ent Perfom1n nce Grn nt is a so ft -ma tch gra nt , so there arc
no direc t cos ts to the Cit y in acce pti ng and the rcqu in .. -d matching fu nds are acco un ted for through
the exist ing sa laries oft he emerge ncy manageme nt perso nne l; hlld
WHEREA ~. th e passage of this Ord inance au thorizes the accep tance of the State of Colorado
Dcpanm cnl of Local Affairs Emerge ncy Ma nageme nt Pcrfonmmce Gra nt for 20 10;
NOW , TH EREFORE, BE IT ORDAINED BY TIIE !TY CO UN IL OF TH E !TY OF
ENGLEWOOD , COLORADO , AS FOLLO WS:
Sect ion I. The Cit y Counc il of the City ofEn glcwood , Colo, , hereby aut horizes the
acccp tnncc of the Stutc of Co lornd o Departme nt of Local AfTain, · .crgc ncy Ma nage ment
Pcr fo nnnnce Grant (E MP ,) to the it y of En glewood , at tached here to as Ex hibit A.
Secti on 2. 111 c Mayor is mnhorizcd to execute said agreement fur and occc pt ancc of t he Grant
for nnd on beha lf fthc it y of Englew ood.
Sec ti on 3. Pursua nt to Arti cle V, Sec tio n 40. of the Englewood 1-lomc Ruic Clmrtcr . th c ity
Co un ii has dctcnnincd tha t Exh ibit A, ana chcd to thi s Ordinance , shall not be pub lished
bccJ1 use of its size. A co py is avn il ab lc in th e Offi ce of the Englewood City !erk.
Introdu ced , read in fu ll , and pa ss ed on fi rst readi ng on th e 19th da y of Ju ly, 2010 .
Pub lished as a Bill for an Ordi nance in th e City's official news paper on th e 23 rd da y of Ju ly,
20 10.
Publi shed as a Bill fo r . 1 Ordinance on the City's offi cio I web si te beginni ng on the 2 1" da y of
Jul y, 20 IO for thirty (30) days.
ATTEST : James K. Woodward , Mayor
Loucrishia A. Elli s, Ci ty Clerk
I, Lo ucrishia A. Elli s, City Clerk of the City of Eng lewood, Colorado, hereb y certi fy that th e
obove and foregoing is a true co py of a Bill for an Ordinance, introdu ced, read ;,, full, and passed on
first reading on the 19th dny of Jul y, 20 I 0.
Loucris hi a A. Ell is
•
AGREEMENT
between the
STATE OF COLORADO
DEPARTMENT OF LOCAL AFFAffiS
Form of Financial Assi stance :
Agreement Id entification:
Contract Encumbrance#:
Contract Manugement System#:
Project Infnrmntion :
Project/Awa rd Number :
Project Name :
Performance Period
flricf Description or Proj ec t I
Ass istan ce:
Program & Funding Information :
and the
ClTY OF ENGLEWOOD
~Grant 0 Loa n Awa rd Amount: $32,000
J0 EM 0L98 (DOLA 's primary identifica tio n# for thi s agreement)
__ (State of Colorado 's primary identification# fur clii..r agreement)
~
2010 Emergency Management Performance Grant/Local Emergency
Management Support fLEMS)
Start Date : .!.!ll..!.aQQ2 End Date: Q§QQ@!l
The annua l EMPG/LEMS grants enhance all -hazards emergency
management planning/preparedness, mitigation, response and recovery
capabi liti es in th e State of Co lorado by providing financial support lo local
jurisdictions to staff and operate their emergency management ?rogram .
!'rogram Name Emergency Management Performance Grant (E MPG)
Catalog of Federal Domest ic Ass istance (CFDA} Num ber (if federal funds): 21!MZ
Funding Account Codes :~ 100-S B00-710-51 IO-FOL0-37 10
Page I r,f 17
Form Revised: 04110 10
• X
H
I
B
I T
A
EMPG/LEI IS: 10EM0L98
TABLE OF CONTENTS
I. PARTIES................................................. ............................ .. .............................................................. 2
2. EPHlCTIVE DATE AND NOTICE OF NONLIABILITY . ......... .. .................................................................. 2
3. RECITALS ............. ............................................... .. ............................................ 3
4. DEHNITIONS ....... .. ................................................................................................................. 3
5. TERM and EARLY TERM INATION .......... .. .......................................................................................... 4
6. STA 'J'EMENT OF PROJECT ....................... ............................................. .. .................................................. 4
7. PAYMENTS TO GRANlllE . ............... ....... .. ...................................................................... 4
8. REPOR·nNG • NOTIFI CATION ............................................ ....................................... .. .................................. 5
9. GRANTEE RECORDS .......... ..................................................................... ..................... .. .................................... 6
10. CONFIDENTIAL lNFORM ATION -STA1ll RECORDS.......................................................................... .. .. 6
11. CONFLICTS OP IN11JREST ............................................. .. ........................................ 7
12. REPRESENTATION S AND WARRANTIES ........................................................................................................... 7
I 3. IN SURANCE ........................................................................................................................................................ 7
14. BREACH.............................................................................................. .. ....................................................... 9
15. REMEDIES ........ .......................................................... .. ............................................... 9
16. NOTICES lll1d REPRESENTATIVES ................................................... .. .................................................. 11
17. RIGlffS IN DATA , DOCUMENTS, AND COMPUTER SOFTWARE .................................................................... 11
18. GOVERNMENTAL IMMUNITY ................................................ ................................... .. ... 11
I 9. ST A TE WIDE CC,tITRACT MANAGEMENT SYSTEM.. ..................................... .. ......................................... I 2
20 . RESTRICT ION ON PUBLIC BENEFITS .................................................................................................................. 12
21. GENERAL PROV ISIONS .................................................................... .. .............................. 12
22. COLORADO SPECIAL PR OVIS IONS ................................ ................................ .. .......... 15
SIGNATURE PAG E.......................................................................................... .. ............................................. 17
EXHIBIT A -APPLI CAB LE LAWS........................................... .. ............................................... A· I
EX HIBIT B -STATEMENT OF PROJECT (SOP)......... ................................ .. ..... B• I
EXHIBIT C -GRANT APPLI CA TION PACKAGE ......... . .. ............................................... C• I
FORM I -GRANT FUNDING CHANGE LETil.iR ..... ........................ .. ...... Fl -I
I. PARTCES
This Agreement (hereinoFler ca ll ed "Gra nt ") is entered int o by and between th e cn·y OF ENGLEWOO D
(hereinafter co il ed "Grantee"), and th e STATE OF COLORADO acting by and through lhc Depa rtment of Local
Affairs for tltt benefit of th e Div isio n of Emergency Mnnn gemen t (hereinaft er ca lled th e "State" or "DOLA").
2. EFFECT IVE DATE AN D NOT ICE OF ONLIABILITY ,
This Grnnt slmll not be effectiv e or enforceable lhltil it is approved and signed by the olorndo State ontro ll cr
or designcc (hcrcinartcr ca ll ed th e "Effective Du te"). 171c Sta te shall not be liabl e to pay 01 reimb urse Grnntce
for an y pcrror mance hereu nder. in cluding. but not limit ed to costs or expenses in curred , or be bound by an y
prov ision l1 ,.;rcof prior to (sec checked option (s) below):
A. 0 The Effective Dato.
B. 0 The la1cr to occ ur of th e Effcclivc Dale or the d:itc of a separate letter iss ued by th e Department
("Ktlcnse of Fu nds Letter") not ifyi ng Grantee of the co 111rict11.1n of II sati sfa ctory environ ment al review
nnd nuthori zing Gra nt ee to ob ligntc or use Grn nt Fu nds,
C. 0 The Effecti ve D:it e; provided, however, th nt all Project cos ts, if specificall y aut horized by th e funding
11 uthorily, in curred on or aflcr __ . ma y be submi tted for rei mbursement as if in curred afl er the
Effec tive Date.
D. 0 in sert dntr. for nuthori1.cd pre-agreement cos ts, ns cir.fin ed in §4 be low uncVor in Ex hib it B, Stat ement
of Proj ect. Su ch costs ma y be submiued for reimburse men: us if incurred after the Effective Da te.
K [81 The Effect ive Date; provided, however, th at th e costs identified in th e checked subsec tions below may
be sub mitt ed for reimburse ment as if ,n currcd ufier th e Effective Date (see checked s11boptio11(s) below):
i, 181 All Project costs in curred on or after October I , 200 9: and
Pll}:C 2of 17
EMPG/LEMS: 11EM0L!l8
II. D Pre-award costs for insert purpose, if ,ny, incurred on or ait..-insert llartio• dat< allowed under the
fedqal award for prc-awflT"..ii2ill.
F.181 All or some of the cosi. or expenses incurred by Grantee prior to the Effective Date which have been
or will be paid with non-federal funds may oe included as a pan of Grantee's non-federal match
requiremen~ ser forth herein anrl in Exhibit B, Stalement of Pr<~ect, if such costs or expenses are
property documented as tlligil,!e expenses in accordance with Exhibit B, §6,6.
3.RECITALS
A. Authority, Appropriation, and Approval
Authority to erter into this Grant ••ists in CRS §24-32-2105 and ilmds have been budgered, appropriated
and ocherwise made availab le and a sufficient unencumbered llalance thereof rel!13ins available for
payment Required approvals, clearance and coordin:!ion h;,ve been accomplished from and with
appropriale agencies.
8, Comlderallon
The Parties acknowledge that the mutual pro n · ,es and covenants contained herein and ocher good and
valuable consideration are sufficien,, and adequale to suppon this Grant.
C,Purpost
The purpose of u,1, s=t agre,,ment is described in Exhlb!! B.
D,lldemN:tl
Al! references ii, this Gn.;,t lel sections (wherber spelled oot or using the§ symbol), subSections, exhibits or
other attaclunonlS, are references to sections, subsections, exhibits or ocher attachments contained herein or
incorponted as a pan hereof, unless otherwise noted.
4. DEFINITIONS
The following terms as used herein shall be construed and interprered as follows :
A. Evaluation
"Evaluation" means the process of examining Grantee's Work and rating it based on criteria established in
§6 and Elhibll B.
8, Exhibits and Otbel' Attachments
The following are attached hereto and incorporated by reference herein :
L Exhibit A (Applicable Laws)
II. Exhib~ 8 (Stalement of Project)
Ill. Exhibit C (Grant Application Package)
Iv. Form ! (Grant Funding Change Letter)
C.Goods
"Goods" me&118 tangibl e material acquired, produced, or deli vered by Grantee either separately or in
conjunction witli the Services Grantee renders hereunder.
D. Grant
"Grant" means this agreement, its terms and cond itions, attached ex hibits, documents incorporsted by
reference, and any future modifying agreements, e,hibits, attachments or references incorporated herein
pursuant to Colorado Stale !aw, Fiscal Rules, and State Controller Policies .
E, Grant Funds
"Grant Funds" m-.ans available funds payable by the Stal e to Granlee ~ursuant to this Grant.
F. Party or Partien
"Pany'' mesns tho State or Grantee and "Panics" means both tho :itate and Grantee.
G. Pre-c:ontract aists
"Pre-agreement .::osts", when applicable, means the costs incurrec. on or after the dale as speciii ed in §2
above, and the Effective Date of this Grant Such costs shall 1,lBve ~ detailed in Grantee 's grant
application and specifically authorized by the State and incorporav hereinto Exhibit 8 .
H. Project Bucl&et
"Project Budger" :aeans the budger for th e Work described in Exhibit B.
Pago 3 of 17
EM PG/LEMS: I0 EM 0L98
I. Prog r a m
"Program" mea ns th e grant program, as specifi ed on th e i'irs t page, Lha1 pro"ides Lh e funding for thi s Grant.
J. Rev iew
"Review " means ex aminin g Grant ee's Work to ensu:·e that it is ndequa t.e, ncc urn te, co rrect and in
accordance with th e cri teria cS lnbli shed in §6 and Ex hihit 8
K. Se rvic es
"Services " mea ns th e required ~~rvic es to be .,crformcd 1>y Grantee pursuant 1.n thi s Grant.
L. Sub -g rantee
"Sub -grant ee" rneans third -parties, if any, cn~a g::I by Gra:nee to ai d in performan ce of its ob ligati ons.
M. Work
"Work" mea ns the tasks and activ iti ~ Grantee is required to perform to fulfill it s ob ligati ons under thi s
Gra nt and Exhibit 8 , inclu din g the perfor mance of the Services and delivery of th e Goods.
N. Work Product
"Work Product'1 means 1he tangib le or int angible res ults of Grantee's Work , includin g, but not limited to,
softwa re, resea rch, reports, st udies, data , photogra phs, nega1ives or oth er finished or unfini shed docum ents,
draw ings , models, su;veys, map s, mnterin ls, or work produ ct of any type, inclu di ng drafts.
S. TERM and EARLY TERMINATION.
A. lnltia l Term
Unl e:;s otherwise permitt ed in §2 above, lh e Parties respective perfonrumces und er th is Grunt .;hall
comm ence on the Effec tive Date . Thi s Grant shall termi nate on Jun e 30,201 l, unl ess sooner ter minated or
furth er ex tended as specified elsewhere herei n.
8 . Two Month Extension
The Sta te, at its sol e di sc ret ion upo n wri tten notice to Grant ee as provided in §16, may uniln tcrnlly ex tend
th e term of th is Grant fo r a per iod not to exceed two months if th e Parties are negoti atin g a rep lnce mc,11
Gra nt (and not merely seek ing a term ex tension) at or near the end of any in itial term or any ex tensio n
thereof. The prov isions of this Grant in effect wh en such notice is gi ve n, including. but not limited to
pri ces, rates, and delivery req uirements, shall remain in effect during th e two mont h extension. Th e two-
month exte nsion shall immedia tel y ter minate when and if a re placement Grant is approved ar:d signed by
th e Colorado St ate Controller.
6. STATE MENT OF PROJECT
A. Co mpl eti on
Gra nt ee shall co mplete the Work and it s ot her obli gations as des cri bed herei n and in Ex hibil B. The St:tt e
sha ll not be liab le to compensnte Gran tee for any Wor k ocr for med pri or to 1h e Effec ti ve Dn tc or after the
termination of this Gra nt.
B. Goods nnd Services
Gram ce sha ll proc ure Gocxts and Services nccess ury It , co mpl ete th e Work . Such proc ure ment shnll be
11cco mplishcd usin g th e Gra nt Fun ds and sh:t ll not incrc.1se th e maximum amou nt payab le hereu nd er by the
late
C. Emp loyees
All persons empl oyed by Grant l!C or Sub •g rnnt ces shall be considered Gran tee 's or Sub•grnntces '
cmpl oyce(s) for all purposes i1creundcr and shall not be empl oyees of th e Slate for any purpos e as a resuh
or thi s Gra nt.
7. PAYMENT ~ TO GRANTEE
The Srn te shall , in accorda nce with the pro visions of thi s §7 , pay Grantee in the following amo unt s and usi ng th e
me th ods set fo nh be low :
A. M n.ximum A mount
The ma ximum amou nt payab le und er thi s Grant to Grnntee by the State is $32,000, as determined by the
St at e fr om nvuilnbl e fund s. Gramec agrees to provide nny addi ti onal fu nds required for the successful
co mpleti on of th e Work. Pnvment s 10 Grant ee are lim ited to th e unpaid obligated ba lance of th e Grnnt as
;;.:i fur th in Ex~1l bit 8 .
Pagc4of 17
EM PG/L EMS: 10•:M0L98
ll . Pay ment
I, Advan ce, Interim 01 o Fln ri l Pny mcnts
Any advnnce pa yment all owed undr, this Grant or in Exhib it B shall co mply wit h St ate Fisca l Rul es
and be mnd e in accord arice with Lh e provi sions of thi s Gran t or such Ex hi bit. Gra nt ee shall initiat e a!ly
pa yment req uests by submitting in voices to 1he rnt e m th e form and manner set fo nh and approved Uy
th e Sta te.
U. lntcr~t
The Sta te Jhall nm pay int ercs nn Gra nt ee in voices
iii. A,1ollubl c F und s-Co ntin ge ncy-Te rminatio n
The Stnte is prohibited by lnw from mak ing fisca l comm itm ents beyo nd th e term of th e Stat e's current
fisca l year. Ther efore, Grant ee 's compensation is co nt intent upon th e co ntinuing ava ilabilit y of State
ar propria ti ons as prov id ed in the Colorado Spec ial Provi sions, set forth be low . If federa l funds are
used wi th thi s Grant in whol e or in part, th e Sta te's performance hereunder is co min gcn1 upon th e
co nt in uin g availability of such funds . Payments pur uent to this Gran t shall be made onl y fl'(Jm
avai lable fu nds encumbcrcrl for thi s Gra nt and the State's liability for such pa yme nts shall be li mited
to the amou nt rema inin g of such encumbered fund s. lf State or federa l fund r: are not fu ll y
appropr iated, or oth erw ise become una vai labl e fo r th is Grant , the State ma y termi nntl:! ii in whole or to
the exte nt of fundin1 ! redu cti on, wi thou t funh er li abilil y, after providin g notice to Gra ntee in
ac ordan ce with §16.
h•. Erroneous Paym ents
At the State's sole di scrt"t ion, pa yment s made to Gran tee in error for any rea so n, including. but not
limited to overpayme nts or improper paym ents, anc! ~nex~:1ded or excess fund s r~eived by Grantee ,
may be recovered from Grant re t,v ded uction from subseq uent pay ments under th is Grant or oth er
Gra nts, gra ms or agrec tl'en,s bet wee n the Sta te ar,d Grantee \X by other appropria te methods an d
co ll ec ted as a debt due to 1hc State. Su ch fun ds shall .~ot be paid 10 !l ny party other than the State.
C. Use of Fund s
Grn nt Funds shall be used only for eli gi ble costs id entifi ed h· ei n audio, in Ex hibit B.
D. Mo lchlng Funds
Grantee shall provide ma tching fu nds as prov ide I in Exhi bit U.
8. REPORTING • NOTIFICATION
Rcpon s, Eval uatio ns, and Rev iews requ ired under thi s §8 shall be i11 accordan ce with the procedures of and
in such fo rm as prescribed by th e Sta te and in accordan ce with §19, if appli ca bl e.
A. Pcrformun cc, Prog ress, Personnel, and Fund s
Gra nt ee slmll submit a report to th e State upon cx pirnti on or so oner termi nati on of th is Gru nt, co nt ni nin g un
Evu luati on 11 11d Review of Grantee 's per for ma nce' and th e fin al statu s of Gra nt ee's ob li gations here under .
In addi tion, Gmmce slmll co mply with all 1cpex1i ng requirement s, if any , set fort h in Exldbit B.
B. Liti gatio n llc 11orti11 g
Within 10 d:iys after being se rved with any plea din g in a lega l act;on filed with a court or ad mi ni strati ve
ngcncy. reln1ed 10 th is Grnm or whic h may affect irnntee 's ability to perform its obliga 1i o11s hereun der,
Granu .. -e sh"II notify th e S1:t te of such action and de liv er co pies of such pl cn din gs to th e State's princi1>a l
rcprc.~cn 1111ive as ide nt ified hrrcin. If the State's pri ncip nl rcprcse nt 111i ve is not then serv ing, such noti ce 11ncl
co pi es sha ll he de liv ered lo ::,e Executive Di rector of th e Depnrl mcnt of Loca l Affairs.
C. on co mpli rmcc
GP.nt ce's fail ure 1, prov id e , cpo r:s and notify the Stnle in :1 ti mely manner in ;1 cconiancc with 1his §8 nmy
:-e:i ult in tht! dela )' i !")ay rn~nt of fund s amVor termina ti on :i s prov ided i.mdcr thi s Grn 111 .
0 . Subgrn11ts
Co pi es of any and 11 11 su bgr:mt s entered i1110 by Grantee 10 perform it s ob li ga ti ons hereunder slmll be
~ubmiu cd to th e Sta te or 11 s prin cipal reprcscmauve upon requ es t b) th e Stnte Any and oil subgrantj
eGh red mt o by Grantee re lfl led to us pcrfo.-rna ncc hereunder shall cor.1pl y with all app licab le federal an d
Sltt:i.! lnws und shall provide tlmt such suhgrnnt s be guve rn ~d by the lnw•, of the Sla te of Co lorado
l',1gc 5 of 17
Y ' .I'' /L EMS : I0 EM0L98
,, ,-;,•,. TE E RECO RDS
Gr ..!· ~i ti hall make, keep , maint ain en , dlow ins pec ti on and mon itorin g of the fo ll ow in g records:
, • 1-.{n lnte11ancc
(,rtmtee shall mak e, keep, maint uin , an d all ow inspection ar,U monit iri ng by the St ate of a compl ete fil e of
all reco rds, doc ument s, com mun icat ions, nmcs and ot l.er wriucn materia ls, electro ni c medi a fil es , and
co mmuni ca tions, per tainin g in any mann er to th e Work or th e deli very of Services (in cludi ng, but no1
limit ed to the opera ti on of progra ms) or Goods hereund er. Grant ee shal, ma intain such records (the Record
Re1cn1ion Period) umil 1he Josi 10 occ ur of 1he fo ll ow in g: (I) a period of ~ yea rs afl cr lh e dal e 1his Gran l
is co mpl e1cd , lermin atcd or fin al pay menl is rnud e hereun uer, whi chever is Inter, or (II) fo r such funh er
period as ma y be necessary to resol ve any pe ndin g mauers, or (iii) if an aud it is occurrin g, or Gram ee has
receiv ed not ice that an au dit is pendin g, th en until such audit ha s bee n co mpl eted and it s fin din gs have bee n
reso lved (th e "Record Re1e n1 ion Peri od").
8. lnspoctio n
Grnni ee shall permit the St ate, th e fe der,.· :,vemm ent and any oth er dul y authorized age nt of a
govemment31 agency to audit , inspect, r w "mine, excerp 1, co py ancVor transcrib e Grantee's rec ords related to
this Gra nt durin g th e Record Ret ent ie, ... eriod for a peri od of ~ yea rs fo ll ow ing termi nation o,e thi s
Grant or fin al pay ment hereunder, whichever is later, to assure co111pliance with the ter ms hereof or 10
evaluate Grantee's perfo rmance hereunder. The St ate reserves th e ri ght 10 inspec 1 th e Work at all
reason abl e tim es and pl aces during the term of thi s Grant , incl ud in g any extension . lf the Work foil s to
confor m to th e req uirements of this Gra nt , the Slate may requ ire Grantee pro mptl y to brin g the Work int o
co nformit y with Grant req uirement s, at Grant ee's so le expense. lf th e Work ca nnot be brou ght into
conformance by re-perfor mance or other correctiv e men sur es , the State mny requ ire Gra nt ee to take
neces sa ry action to en sure that future performance co nfor ms 10 Gra nt requi rement s and exerc ise th e
remedi es availa ble under this Grant , at law or ineq uit y in li eu of or in conjun cti on wit h such correc tivr
mea sures . _. ~
C, Monitoring ~ ,
Gra ntee shall permit the Stn te, the fed eral go vernmen,. and ot her governm ent al agenci es having
juri sdicti on, in th eir sole discret ion, to moni tor a ll acti vi:1es condu ct ed by Gran1ee pursuan t 10 th e terms of
th is Grant usin g an y reas on1tbl e proced ure , includin g, but not limit ed to: internal eva luation procedures ,
exa minati on of progrn m data , s pec ial analyses , on ·sit c checking, fo rmal audit exa minati ons, or any other
procedu res . All monitori ng co ntroll ed by th e State shall be perfo rmed in a mann er th at shall not undu ly
in1 erfcre with Gra ntee's per fo rm ance hereun der .
D. Finni Audit Report
Grnm ee shall provid e II copy of it s audit report to DOLi\ as spec ifi ed in Ex hibit B.
JO. CONFID ENTIAL INFORMAT ION-STATE RECO RD S
Grn nt ee slm ll co mply with th e provi sions on thi s §IO if it becomes pr ivy to confident ia l in for mati on in
co nn ecti on with its performance hereu nd er. Confi dentia l infor mmion. in cl ud es, but is not neccssur il y limit ed 10,
stat e records, personne l rct.ords, and in fo rma ti on concern ing indivi du al s.
A. Conlicl entin lil'y
Grant ee shall kee p all Stat e records and info rmati on co nfid enti al at nil ti mes and to co mply with all la ws
and regulatio ns concern ing co nfid emiuli ty of in fo rmati on. Any requ es t or dcmnnd by a third party for State
record s and infor muti on in th e possess ion of Gran tee shn ll l>e immedi ately ror wnrded to th e Stat e's
pri aci pal rc prcs entnt ivc.
B. No tincn tion
Grantee shnll not ify its ugcnt , emp loyees, Sub ~g rn nt ccs, and ass igns who muy come int o contu ct with Stn te
records and confi dentia l infor mn lion that each is subj ec t 10 the confi dcnt inlity requirement s set for th here in ,
and shall pr Jvi de e.1ch wit h o wri tten explan111i on of such require ment s before they nre per mitt ed to uccess
such records nnd in iormntio n.
C. Use, Sccurll'y , ond Retent io n ~ ..
Confid ent ial informa1io n of nny kin d shnll not be distributed or sold 10 nny th ird pa rt y or used by Gra nt ee .,. ,i ,
or its agent s in any way, excep t as auth orized by th is Gra nt or ap proved in wri 1mg by th e Sta te. Grantee
Page (,of I'/
EM PG/LEMS: IO EM0L9S
shnll provide nnd maintain a sec ure environment that en s11res confidentiality of :ill Sta te reco rds and oth er
co nfidential informa ti on wherever loca ted . Confidential infor mat ion sha ll not be retained in any files or
otherwise by Gran tee or its age nts . except as permitted in thi s Grant or approvE :i in writing by the State.
n. Disclos ure-L iabilit y
Discl os ure of Srntc records or ot her co nfidential informat ion by Grnmee for 1111 y rea so n may be ca use fo r
legal action by third pan ics agains 1 Gra nt ee, th e State or th eir respec tive agents . Grant ee slmll, to the ex tent
permitted by :aw . indemnify, save, and hold harml ess the State, its emp loyees and agents, agai nst any and
all claims , damages, liabilit y and court awa rd s including costs, expenses , and attorney recs and re lalcd
cos ts. incurred as n result of any ac t or omiss ion by Granlee, or its employees, agents, Sub-gra nt ees, or
as signees pursuant 10 thi s §IO.
11. CONFLICTS OF INT ERE "I'
Grantee shnll not engage in any bu sines s or personal act iviti es or prac ti ces or mai nt ai n any relat ionshi ps which
conni ct in any way wi th the full perfor mance of Grantee's obligations here under. Grantee ncknow lcdges that
wilh res pect to th is Grant, eve n th e appeara nce of a con fli ct of interest is harmful to th e Sta te's in teres ts. Abse nt
th e State's prior writt en ap prova l, Grant ee shall refrain from any pra ctices, activ iti es or relati onships that
reasonably appear 10 be in co nni ct with the full perfonnance or Gra ntee's ob liga tio ns 10 the State hereu nd er. tr
a conflict or appearance exists, or if Grantee is uncertain whether a confli ct or the ap pearance of a co nflict of
interes1 ex ists , Grant ee shall submit to th e State a di sc los ure statem ent settin g for th th e releva nt details for the
State's co nsideration . Failure to prompt ly submit a disclosu re statemen t or to fo ll ow the Stn te's direc tion in
regard to th e appare nt conflic t cons titu1 cs a breac h of this Gra nt.
12. R~;PRESENTAT IONS AND WARRANTIES
Grant ee makes the fo ll owin g speci fi c represe nt ations and warra nti es, each of whic h wa s relied on by th e Srnte in
ent erin g int o this Grant .
A. S111ndord nnd Manner or Pcrformnncc
Grantee shall perform it s ob li ga tio ns hereu nder in accordance wi1h th e hi ghes 1 srn nda rds of care, skill and
diJi ge ncc in th e indu str y, tra des or profes sion and in th e seq uen ce and manner set forth in 1l11s Grant.
B. Legal Aul horily -Grantee and Grn nl ee 's Sig natory
Grantee wurra nts that it possesses th e legal authori ty to enter inl o th i~ Grunt :i nd thal it hns taken 1111 ucti ons
required by its proced ures , by-laws, and/or app licable lnws 10 exerci se that aut hori ty. und 10 lnwfull y
auth orize its undersigned signat ory 10 exec ut e thi s Grant, or any part thereof, and to bind Grantee to it s
ter ms. If requ ested by th e Stat e, Grantee s1 1:11 1 provide lhe State wi th proof of Gra nt ee's au thority 10 ent er
in to this Gra nt wit hin 15 days of receivi ng such request.
C. Lice ns es, Pe:-mi ts, Etc.
Crnntee represe nt s and wnrrnnt s that ns of the Effective Dute it ha s. und that at all times Ju, ing the term
hereof it slm ll have, at it s sole cxpc 11sc, ull licenscs , certifi cnti ons, approvn ls, in surance, permi ·s, :incl oth er
:mthonzntion req uired by law to perform its obligations hereunder. Grantee wnrr:mts that it shall m11intain
all neces sary li censes , cert ifi cations, approval s, insurance, permit s. and other :1uth ori1,mi ons requ ired to
properly perfor m thi s Grunt, wit hout reimburse ment by the Stat e or 01her aclju stmenl in Grn nt Fund s.
Additionally, all emp loyees and agents of Gra n:~e performin g Services und er thi s Grant shall hold all
required li ce nses or ceniticntions , if nny. 10 perform their rcsponsibili 1ics . Gruntee, if a fore ign cor pora1ion
or other foreign entity tran sacting bu siness in th e State of Colorndo, fur1her warrant s lhat it currenlly has
obrni ncd :llld shall 111.:1in1nin any app licab le cert ifi ca te or aut hority to Lrnn sact bu sim:ss in th e Stut e of
Colorado and ha s des ignated a regis tered agent in Co lorado to accept servic e or process. Any revocn ti on,
withdrawal or 11011 -rencwu l of licenses , cer tificat.. ,s , approva ls, in suran ce. per mit s or uny suc h similur
requirements neces sary for Gran tee to propcl'ly perform the terms of thi s Grn nt shall be deeme d to he a
ma ter inl breach by ,ranl ce und constitu te grounds for terminati on of this Grun t.
' 13. I SU RAN CE
Grantee nnd it s Sub-grantees shn ll obta in and mnintnin in surance as specified in th is secti on nt ali times during
the term of thi s Gra nt: All poli cies evidencing th e insuran ce coverage required hereunder shall be issued by
in s ura nce c-,mpani es satisfactory 10 Grantee and th e Stm e.
Page 7of 17
EM PG/LEMS: JOEMOL98
A. Grnnl cc I •
i , Pub lic En titl es
If Grantee is a "p ubli c enti 1y" within 1hc mea nin g of the Colorado Governm en1al Im munity Act, CRS
§24 -10-I OJ, ct seq., as amended (the "G IA"}, th en Grnn tee shall mai nt ni n nt all ti mes duri ng the term
of th is Grn111 such lia bili ty insura nce, by co mmercial poli cy or se lf-insura nce, as is necessary to meet
i1s liabi lil ies undei th e GIA. Grnnt ec shall show proof of such insuran ce sa ti sfac tory to th e State, if
requ es ted by the State. Grumce sha ll require eac h grn nt with sub-gra ntees that arc public cntitie ,
providing Good s or Servi ces hereunder, 10 in clud e the in surance req uiremc ms necessa ry to mee t Sub-
gra nt ee 's li abiliti es und er 1he GIA .
i i . No n-Publi c Entities
If Gra nt ee is not a "p ubli c entity " within th e mea ning of the GIA, Grantee shall obrnin and maintain
during the term of thi s Grant insurance cove rnge nnd poli cies meetin g the sa me requirement s set fort h
in §13(11) wit h re.spec! to sub-grantees tha t are not "publ ic ent ities".
B. Gra ntees a nd S ub-G r antees
Grantee shall req uire each Grant with Sub-grn nt ces , oth er thnn th ose that nre pubh t.. entiti es, providin g
Goods or Services in co nn ectio n with thi s Grant , to in clu de insu rance requirement s sub stantially similar to
the fo ll owing:
Wor ker 's Co mp ensti li on
Worker's Compensa ti on In surance as required by State statute , and Emp loyer's Liab il i1y Insurance
covering all of Gra nt ee and Sub-grantee employees acting wit hin t~e course and scope of th eir
empl oy men t.
ii. Ge neral Lln billt y
Co mm ercia l General Liabi li ty Insu rance wri tt en on ISO occurrence form CG 00 OJ 10/93 or
eq ui va lent, coverin g premi ses operatio ns, fir e damage. independent co nt ractors. produ cts and
co mp leted opera tio ns, blanket Grant ual li abili1 y, perso nal injur y, and adverti sin g liabili ty with ~ •
min imum li mit s as fo ll ows: (11) $1,000,000 each occ urren ce; (b) $1,000.000 general nggregnte: (c) , •
$1,000.000 products and comr ict ,d operat io ns aggregnte; and (d) $50 ,000 any one fire . If any
aggregate lim it is reduced below \1.000 .000 becau se of claims 1nade or paid, Su l--grnntee shall
immed int cly oh tn in ad di tionnl in surn1!CC 10 res tore th e fu ll agr,rcgatc li mit 11nd furn is h lo Grnmcc a
certifi cat e or oth er docu men t snti sfoctor) to Grantee show in g c,J mpli nnce with th is provi sion.
iii. Aut omobil e Li ubility
Automobi le Liability Insurance co vering any auto (inclu ding ow ned , hired m~d non-ow ned mnos) wi th
a n,inim um limi t of $1,000.000 e.ic h acc id ent co mbi ned single limit.
iv. Additiona l lnsu rcd
Gnuuce and th e Stat e shall be na med as addi ti onal in sur(.-d on the Commercial General Liab il ity and
Automobile Li abi lit y lnsur:mcc poli cies (lenses ancl con struction Gran ts req uire nddili onn l in sl!recl
~overnge for comp leted operati ons on endorse me nt s CG 20 10 11 /85. CG 2037. or equiva lent).
v. Pri nm cy o~ Covcrugc
Coverage requi red of Grnnt ec :md Sub-gra mccs s hall he primar y over nn y in surance or sc lf-in sur:mce
progrn m carried by Gram ce or th e Still e.
vi. C:rnccll a ti on
The abov e insurance poli cies shall mcl ucl c pro visio ns preve nting cance llati on or non-renewal without
nt lea st 45 da ys prior not ice trJ the Granlce and th e State by cer tifi ed mail .
,•ii.Subrogution Wu ivcr
All in su rance polic i in :my wuy related to thi s Grant and secured an d maintained by Grant ee or i1 s
Sub-gramecs us requi red he1 cin shn\l includ e c l11u sc.'i slatin g that eac h ca rri er shnll waive nil righ ts of
recovery, unJcr subrogation or otherwise, nga ins1 Gran tee or the Sta te, it s agen cies, institution s,
org11 ni1 ... 11 ions. offi cers, agents , employees, and vo lunt eers.
C. Ccrtifi culL'S
Gra ntee ond all Sub -grantees shall provide certi fi ca tes showing in surnn ce coverage required hereunder to .i •
th e State within seven bu sin ess days of the Effec tive Date or thi s Grnnt . No la ter than 15 dn ys pri or to the ~ •
ex pirnt ion elate of uny su ch cove ra ge. Gra nt ee and each Sub -gran • ~hall deliv er to th e Stat e N Grm11ee
cc r1ifi c:11 es of in surnnce ev ide ncin g renewa ls th ereof. In mlditio n, upon rcq uc.~t hy the Stnte 1H nn y uth er
Pai:c R of 17
EM PG/L EMS: IO EM 0L 98
time during the term of thi s Gran t or any sub-gra nt , Grantee and each Sub-g1anter. shali, within 10 days of
such reques t, supply to the State evide nce satisfactory to the State of comp lia nce with the provision s of this
§13 .
14. BREACH
A. Defin ed
ln addition 10 any breaches specified in 01her secti ons of this Grant, the failure of eit her Party to perform
any of its ma teria l ob li ga tions hereu nd er in who le or in part or in a timely or sn ti sfoct.ory manner,
constitutes a breach . Th e institution of proceedings under any ba nk ruptcy, in sol ven cy, reorganization or
similar law , by or agains t Gran tee, or the appointmen t of a receiver or sim il ar officer for Grantee or any of
its property, which is not vacated or fu ll y stayed within 20 days after the ins litution or occu rrenr e thereo f,
shall also co nstitute a breach .
B. Notice nn d Cure Period
ln the eve nt of a breach, notice of such shall be given in writing by the aggrieved Pany to th e other Pany in
the manner prov ided in §16. If such brea ch is not cured within 30 days of receipt of written notice, or if a
cure cannnt be co mpleted withi n 30 days, or if cure of the breach has not begu n within 30 days and pursued
with due dili ge nce, the State may exercise any of th e rem edies set fon h in §15. Notwithstandin g anyt hin g
to the co ntrary herei n, th e State, in its so le di sc ret ion, need uot provid e adva nce notice or a cu re period an d
may immed ia tely terminate this Grant in wh ole or in pan if reasonably necessary to preserve public sa fety
or to prevent immediate publi c crisis.
IS . REMEDIES
If Grantee is in breach under any provision of thi s Grant, provided that a breach is not necessary under §J S(B),
the Sta te shall have all of th e re medi es listed in this §15 in add ition to all other remed ies &el fo nh in other
sec tions of this Grant fo ll owing th e notic e and cu re period set fonh in §14(8). The Stat e may exercise any or all
of th e remedies avnil ab le to it, in it s sole discretion, concu rrent ly or consec utive ly. If the form of finan cial
assistance is a loan, as specified in the tab le on page I of th is Grant, and in th e even t of a termin ation of th is
Grant, such termination shall not ex tin guish Grnn tee's ob li gatio ns under th e Promissory Note and the Deed of
Trust.
A. Terminati on fo r Cause and/or Breach
lf Grantee fails to perform any of it s ob li ga ti ons hereunder with suc h dilige nce as is required to ensure its
co mpletion in accordance with the provisions of thi s Grant and in a timely manner, the State may notiry
Grantee or such non-performance in nccordnnce with the provi sions herei n. If Grn ntce thereafter fail s to
promptl y cure such non-performance wit hin th e cu re period, Lhe State, at it s option , ma y termi nate this
en tire Grn nt or such part or this Grunt as 10 wh ich th ere has been delay or a fa ilure to properly perform .
Exercise by th e Sinl e of thi s right shnll nut be deemed n breuch of its ob li gations here under . Grantee shall
continue performance of th ;s Grant to th e ex tent not terminated , ir any.
i . Obligations and Ri ghts
To th e exterll specified in nny termination notice, Grantee shall not incur fun hcr obligutions or render
funher perfornumce hereunder past the effective date or such notice, and sha ll termin ate outsmnding
orders and sub-grnnts/contructs with third parties. However, Grantee sha ll comp le1e and deli ver to the
Smte nil Work , Service.~ nnd Goods nvt cancell ed by the terminatio n not ic e nnd may in cur obligutions
as arc necess ary to do so within thi s Gra nt's terms. At the so le di scretion of the State, Grantee shall
assig n 10 the State all of Grnn tce's right , titl e, and imerest under suc h ter min ated orders or sub-
grn nt s/co111rnc1s. Upo n terminati on, Grantee shall take timely, r<'a so nnb le and necessa ry action to
protccl and preserve propert y in th e pos ·ess ion or Gra nt ee in wmch the State hn s nn imerest. All
material s owned by lhe State in the possession or Gra nt ee shall be immediately returned to the State.
All Work Product, at the opt ion of the Stale, shall be delivered by Grant ee to th e Sta le and shall
become the State's propeny .
ii. P11ymcnts
The State shall reimburse Grantee on ly for accepted pcriormnn .::e up to the date or tcrminaLion . lf,
arter termin ati on by the Sta te, it is determined th at Grnn tee was not in breach or that Gran tee's action
or in act ion was excusab le, such terminati on shall be trea ted ns a terminat ion in 1hr pul)li c interest nnd
Page 9 of 17
EM PGn,EMS: I0EM0L98
Lhe right s and obliga1ions of the Parties shall r~ th e sa me as if thi s Grant had been terminated in the
pub li c interest, as described here;n
Iii. Damages nnd Withh oldin g
Notwithstandi ng any other remedial action by th e S1nte, Grant ee also shall remain liab le to the Sta te
for any damages sustained by the State by vinue of any breach under thi s Gram by Gn.mee and the
Stnt.c may withhold any payment to Grantee for th e purpose of mitigating the State's damages , until
such 1ime as th e exact amount of damages due to the Srnte from Grantee is determi ned . The Stnte ma y
wit hh old any amount that muy be du e to Gra nt ee as Lh e Sta le deems necessary to protect the Suue,
inc ludi ng loss as a rcsuli of 0111standing lie ns or claims of fo rmer lien holders, or to re im burse th e
State for the excess cos ts in curred in procuring simila r goods or services. Gran tee shall be li able for
excess costs in curred by Lh e State in proc uri ng fro m third parties repla ceme nt Work, Servi ces or
substitut e Goods as cover.
B. En rly T erminati on in th e Publi c Int eres t
The Sta te is entering into thi s Grant for the purpose of carrying ou t the pub lic poli cy of the State of
Colorad o, as determined by its Governor, Genera l Assembly , ancVor Cou rts. If thi s Grant ceases to furt her
th e public po li cy of the State, the State. in its sole discretion, may terminate this Grant in who le or in part.
Exercise by the State of th is right shall not co nst itut e a brr.ach of th e State's ob ligations here und er. This
subsection s hall not app ly w a termination of :his Grant by til e State for cause or breach by Gra nt ee, whic h
sha ll be governed by §IS(A) or as otherwise specifica ll y provided for herein.
I. Method and Content
The Stme shall notify Grnntec of suc h termina ti on in ar.cordance with §16. Th e not ice sha ll specify
the effective date of th e termination nnd whether ii affects all or a rortion of thi s Gra n,.
ii. Obllgntlons and Rl ghts
Upon receipt of a terminnLion nmice, Grantee shall be subject to and comp ly with th e sa me ob li gations
and ri ghts set. fort h in §l S(A)()).
iii. P11ymcnts
If thi s Grant is terminated by th e State pursuant 10 thi s §15(8), Gm nt ee shall be paid an amount which
bears the same ra tio to the 1010 1 reimburse ment under this Grant as the Se rvi ces sa ti sfa ctori ly
performed bear to th e tota l Services covered by thi s Grant , l~s payment s previously made.
Additionally , if this Gra nt is less than 60% co mplet ed, the State may reimb urse Grantee for n port ion
of uctu .. 1 out-of-pocket expe nses (not otherwise reimLtJrSed under Lhi s Gra nt ) incurred by Grante e
whicii are di rect ly attributn ble to th e uncompl eted porti on or Grantee·~ ob ligati ons hereunder;
provided that the sum of any and all rei mb ursement shall not exceed the maximum amount payab le to
Gran tee hereunder .
C. Rc1nctli cs No t In vo lving Tc rm inutiu n
The State, at it s so le discret ion, may exerci se one or more of th e following rem ed ies in addi tion to other
remedies nvni lnble to 1t:
Sus r)cnd l'crformuw_c
Suspend Gran tee's per formance with res pec1 to all or any portion of this Grant pending necessary
cor rective ac1ion as speci fied by the Sta te wit hout entitlin g Grantee to an adj us1mcnt in pricc/cos1 or
performance sc hedu le. Gra nt ee shnll promptly cease perfornum ce and incurri ng cos ts in accordnnc e
wi th the Su11 c·s directive and the Sta te shall not be liub le for cos ts incurred by Grantee aft er the
suspens ion of performan ce under thi s pro vis ion .
ii, Withho ld Puy mcnl
Withho ld puy rnelll to Grn ntec until correc ti ons in Gruntee's pcrformuncc urc sa ti sfa ctorily mndc and
completed .
iii. Deny P ay me nt
Deny pay ment for th ose ob li gaiion s not perfor med, thnt due to Gra nt ee's actiori s or inactions, ca nnot
be performed or, if performed, wou ld be of no value to the State; provided, that any denial of p11ym cnt
shall be rea so nably related to th e value to the State of the obligat'".'ns not performed .
l'ni;e \Oof 17
EMPG/LEMS: IO EM0L98
iv . Removal
Dema nd remova l of any of Grant ee's emp loyees , BP"nts, or Sub-grantees whom the State deems
incompetent , careless, insubordinate, unsuitable, or v1.herwi se unacceptable, or whose continued
relati on to thi s Gra nt is deemr.d to be co nt rary to th e public interest or not in the State's best interest.
v. lntellecl ua l Pro perty
If Grantee infri nges on a pa 1e111, copyright, trade mar~. trade secret or ot her intell ectual property right
whil e perfo rm ing its obligati ons under thi s Gram, Grantee sha ll, al the State's optio n (a) ob tai n for the
State or Grantee the right to us e .c.11rh rroducts and services; (b) replace any Goods, Services, or other
produ ct involved with no n-infr ingi ng ~rodu cls or mod ify th em so that they become non-infri ngi ng; or,
(c) if nei th er of th e fo regoing alternatives are reaso nably ava ilab le, remove any infri nging Goods,
Services , or products and refund th e pric e paid theref<Y.e 10 the State.
16. NOTICES and REPRES ENTAT IVES
Each individual iden tifi ed below is th e p· .nci pal representative of the des ignating Party. All notices requ ired lo
be given hereunder shall be hand delivered with rece ipt required or se nt by certified or registered mail 10 such
Party's principal representa tive at the a,ldress set forth be low . [n addition 10, but not in lieu of a hard-co py
noti ce. noti ce also may be se nt t,_y e-mail to th r.: e-mail addresses, if any, set forth below. Either Part y may from
time to time des ignate by wriuen ~{.'llicr. substitut e address es or persons to whom such notices shall be sent.
Unless otherwise provided herein, all noti ces shall be effective upon receipt.
A.Stale:
B. Grantee :
Mr . Hans Kallam, Director
Colorado Departmem of Loca l Affairs
Division or Emergen..::y Mana ge ment
9195 Minera l Ave., Ste. 200
Ccnte , , CO 80 11 2
Ema il : han s.kal lam,.@.,st,.a.,1e,.,.c9o,.,.u.,s ________ .J
Mr. Stephen Gree n, Coord inat or
Ci ty of Eng lewood
Ci ty of Englewood Emergency Management
36 15 S. Elati
Eng lewood, CO 80 11 0
Email :
17. RI G HTS I N DATA, DOCUMENTS, AND COMPUTER SOFTWARE
Thi s section D shall 181 shall nOI apply to tltis Grant.
Any softwJre, researc h, repon s, stud ies, dat a, phot og rnph s, nega tives or ot her documents , drawings, model s,
materi als, or Work Produ ct of any type, inclu ding draft s, prepa red by Grnntee in the perfornmnce of its
obliga tion s und er thi s Gran t shall be th e exclus ive property of th e Stn te and , all Work Product shall be delivered
to 1he Stnte by Grantee upon completi on or termination hereof. The Stnt c's exc lu sive ri ght s in such Work
Prcxiu ct shall include, but not be limi ted to, Lhc right to copy, publi sh, display, transfer, and "'rcpnre deri vative
works . Gra nt ee shall not use, willin gly all ow, cnus e or permit such Work Produ ct to be used fo r nny purpose
other than the performan ce of Grantee's obliga ti ons hereunder without th e prior written consent of th e Sia te.
18. GOVERNMENTAL CMMUNITY
Notwithsta ndin g any Olher prov ision to the contrary, nothin g herein shnll co nstitute a waiver, express or implied,
of any or the immunit ies, ri ght s, be nefit .~. pro tection , or ot her provis ions of th e Co lorado Governmenta l
Immunity Act, CRS §24-10-101 , et seq., 11s amended . Linbili , for cluim s for injuri es Lo pcrso 11s or property
arising from the negligence of the State or Co lorado, its departm ents, institutions, agencies, boards, officials,
and emp loyees is controlled and limited by the provi sions of th e Governmental Immunity Act and the risk
man age ment stat utes, CRS §24-30 ,150 1, et seq., us amended .
Page ll of l7
EM PG/LEMS: I0 EM0L98
19. STATEWIDE CONTRACr MANAGEMENT SYSfEM
If the maximum amo unt paya ble to Grant ee und ~r thi s Grant is $100,000 or grc111er , either on th e Effectiv e Dnte
or at anyt ime thereafter. thi s §19 appli es .
Gra nt ee acrees to be governed , and to abide, by th e prov isio ns of CRS §24-102-205 , §24-102-206 , §24-103-60 1.
§2 4-I 03.5-10 1 and §24-105-102 concernin g th e monit orin g of vend or per formance on sta te Grants and in clu sion
of Grant pcrform.1n ce informa tion in a stat ew ide Contrac t Manag eme nt Sys tem. Grant ee's performance shall be
subj ect 10 Evaluati on and Rev iew in accordan ce with th e terms and co nditi ons of thi s Grant , State law , includi ng
CRS §24-103.5-10 1, nncl Sta te Fi sca l Rules , Poli cies and Guidnncc . Eva luation and Review of Grnntce 's
performa nce shall be pan of the normril Gram ndmini stratio n process nnd Gra mcc's performance will be
systema tica lly recorded in the statewide Contrac t Management Sys 1cm . Area s of Evaluation and Rev iew shall
incl ude, but shall 1101 be limited to qua lit y, cos t and 1imelincs s. Collection or informa tion relevant 10 the
performance or Grant ee's obliga tion s under 1his Gram shall be de1ermincd by th e s pecifi c requirements or such
ob ligati ons and shall include fa ctors tailored to match the requ irem ents or Grantee's obligation s. Such
performance informa tion shall be entered in1 v the statewide Cont ra ct Man ag ement System at int erva ls
esta bli shed herei n nnd a finnl Evnlunti on, Review nnd Ro ting shnll be re nd ered wit h in 30 days of the end or th e
Grant term . Grantee shall be notified foll owi ng each performanc e Eva lu ati on and Review , n.nd shall address or
correct any idenLified proble m in a timel y manner and mai ntain work progres s. Should the final performa nce
Evaluntion and Review determine that Gra nt ee demLnstrnted a gross fail ure to meet th e performan,;e measurc.i;
es tablis hed hereunder, the Executive Dir ec tor of th e Colorado Department or Personnel and Administration
(Executive Director), upon reque st by the Department of Local Affairs , and show in g of good ca use, may deb ar
Grantee and pro hibit Grantee from bidding on futur e Grants . Gran1ee ma y co nt es t the final Eva luati on. Rev iew
and Rnling by : (a) filin g rebutta l statemen ts, which ma y res ult in either remova l or correction or the eva luation
(C RS §24-!05-102(6)), or (b) under CRS §24-105 -102(6), ex ercising th, 1ebarment protest und appeal rig hts
provid ed in CRS §§24-10,-106. 107, 20 1 or 202, whi ch ma y res ult in the reversal of th e debarment and
rein stat ement of Grantee, by th e Ex ec utive Director , upcm a showing of good cnu se.
20. RESTRI CT ION ON PUBLIC BENEFITS
Thi s secti on D shall ~ shall not apply to this Grant.
Gra nt ee must co nfirm that any indivi dual natural person eighteen years of age or older is lawfull y prese nt in the
Unit ed States pursuant to CRS §24-76. -10 1 et "''I· when such indivi dua l app li es for public be nefit s provid ed
u nd er Lhi s Grant by requ irin g Lhc following :
A. Idcntincntio n:
The npplicnnt shall prod uce one of th e fol lowi ng perso nal identifi ca ti on s:
i. A val id Co lorado driver's li cense or a Colornd o idcntifi cn ti on card, iss ued purs ua m to ani clc 2 lli
title 42 , C.R.S.; or
ii. A United Stutes mi litary card or a milit 11ry dep enden t's ide ntifi ca tion c ard: or
iii. A Unit ed Stat es oast Gua rd Merchant Mariner card ; or
iv. A Nn tivc Ameri can tr ibal doc ument.
H. Affi dav it
T he nppli ca nt shall exec ut e an afftd:tvit herein attuc h~ as For 111 2. Affidavi1 of Legal Res id ency. stating:
Thal th ey arc United Stnt cs cit izen or legal pcrm:nwnt rc..~id cnt; or
ii. Tha t th ey arc ot herwise lawfull y prc.~e nt in th e Un ited Stntc..'\ pursua nt 10 fc dcr.tl law ,
2 1. GENERAL PR OV ISIO S
A. Assig nm ent :iml S ubgrants
Gruntcc 's ri ght s and ob li i;a ti ons hereunder arc perso nal and may not be transferrc<l , ass ignL-d or subgra 111cd
with out th e pri or, wri tt en L,1 nsc nt of the Stnte , Any 1111cmp1 at ussig nmr nt , transfer, or subgrn nt ing with out
s uch co nse nt shall be vniil All ussig nmcnts, subgrant s, or st1b -grn 111 ces app roved hy Grn nt ec or th e Stat e
arc subj ect to nil of tt·e provi sions hereof. Grantee shall be so lely rcsponsih lc for all aspects or subgra ming
arrangements and p<'rformn ncc.
l'upr 12011 7
EMPG/L EMS: IOEM0L 98
8 . Bi ndin g Effecl
Excep 1 ns oLherwi se prov id ed in §2 l (A), nil prov isio ns herein contained, inc luding 1he benefit s nnd
burde ns, shall ex tend to and be binding up on 1he Pani es' respec tive heirs , lega l rep rese ntati ves , successo rs,
and assigns.
C. Cuptl ons
The captio ns and headin gs in thi s Grant nrc for conve nien ce of reference onl y, and shall not be used to
interpret, define, or li mit il s prov isions.
0 . Comu crimns
This Gra nt may be exec uted in mult iple id enti cal or igina l co unterpart s, all of whi ch shall onsti tut e one
agreement .
E. Enti re Understand ing
T his Grn nt rep resen ts the co mp lete int cgrn 1ion of all under sta ndi ngs betw een th e Parti es and all prior
rep rese ntati o ns and und erstandings , oral or writt en. are merged herein . Pri or or co ntemporaneou s
add ition s, deletions , or other chan ges hereto sha ll not have any force or effect what soever . unles s embodied
herei n.
F. lndemni flca tion•Ge neral
Grantee shall , to th e extent perm iu ed by law, indemn ify, sav e, and hold harmless the State, its employees
and age nts, against any and nil claims, damnges . li ab ili ty and cou rt awards includ ing cos ts, ex penses, and
att orney fees and related costs, in curre d as a res ult of any nc1 or omiss ion by Grantee, or its empl oyees,
agents , Sub-gra nt ees , or ass ignec.s pu ,nt 10 th e ter ms of thi s Gra nt ; however, th e provi sions hereof sha ll
11ot be conslrued or interpreted as a ' ,ier, exp ress or 1,,1p lied, of any of th e immunities , rights, ben efi ts,
protecti on, or other prov isions, of the Co lorado Governm entn l Im mu nit y Act, CRS §24-10-10 1 ct seq., or
t.he Federa l Tort Claims Act, 28 U.S.C . 267 1 et seq., as appli cab le, as now or herea ft er ame nded .
G . Juris dictio n a nd Ve nue
All suits. ac tions, or proceed ings rela1cd to thir. Gra nt shall be held in the Sta te of Colorado and exc lu sive
venu e shall b e in the City and Coum y of Denvr.r.
H. List of Selected Ap pli cub le La ws
Gra nt ee at all times during the perfo rman ce of thi s Grar . sha ll co mp ly with all applicable Federa l and State
laws and their implementin g regu lat ions, Lu rrcntly in cxis1enc e and as hcrc.1flcr umcndcd, in clu di ng
wi th out iimi tation those ~ct forth on E xhibit A, AppLi cab lc Laws, attn ch<.-d hereto, whic h laws nnd
reg ulations are incorpo:a ted herein nnd mad e part hereof. Grantee also shall requi re co mpli anc e with s uch
laws and reg ul at ions by subgrn mces und er subgrant s perm itted by thi s Gra nt.
I. Loan Forms
If th e form of financial ass istance provided by the St ate is u loa n, as spcc ifi t:d in the tab le on page I above,
Grnntce sha ll exec ut e a promi ssory note substan tia ll y eq ui val ent to Fo rm _ nnd reco rcl a deed of tru st
s ubstantia ll y equival en t to For m _ with the co unt y in whi ch th e properly resides .
. J. M odificatio n
By Lh c P a rti es
Exce pt as specifi cally prov ided in th is Grant , mod ifi cati ons her eof shall not be effccli vc unles s agreed
to in writ in g by th e Parties in an amendment hereto. prope rl y exec ut ed and approved in accorda nce
with upp licnblc Co lorndo State law, Slate Fi scal Rules, and Offi ce of th e State omroll er l'olicies ,
i11cludin g, bu t not li mil cd 10, lit e puli ey en1i1l cd MOD IFICAT ION OF ON TR AC fS • TOOl~5 AND
FOR MS.
ii. Uy O p eratio n of La w
Thi s Grnnt is subj ect to such modificat ions as ma y be requir ed by cha nges in rcdcrnl or Colorad o
Srntc luw, or th eir implemen ti ng reg ulatio ns. Any such req uired modification nu to nuuicully sha ll be
incorporated into and be purt of thi s Grant on th e cffo c1 ivc dn1e of su ch chan ge, as if full y se t fo rth
herein .
iii. Gru nt F undi ng Chu ngc l..ctl cr
The Stnte may in crea se or decrease funds avn ilnbl e under 1hi s Grant and modify sc lcc 1ed oth er
provi sio ns of thi s agreem ent using u Gram Fundin g Change Letter sub slantiall y equival ent 10 Fo rm I.
Th e prov isions of th e Grant Fundin g hangc Lett er shall beco me part of and be incor po rated itll o th e
EMPG/LEMS: JOEM0L98
orig in al agreemen t. Th e Grant Fund ing Cha nge Lette r is not va lid unt il it ha s bee n approved by th e
Stole Comrollcr or dcsig nee.
K. Order or Preced ence
I. This Grant
The provi sion s of 1his Grant sha ll govern th e rela ti onship of the Sune and Grantee. In th e eve nt of
connic1s or in consistencies between 1hi s Grant and i1 s ex hibi ts and nttachments in cludin g. but nm
limited to, th ose provided by Grant ee, such con fli cts or in consisten cies shall be resolved by reforencc
10 th e documents in th e following order of priority :
n) Colorado Specia l Provi sion s
b) The provis ions or 1he main body of thi s Grant
c) Exh ibit A
d) Exh ibit B
ii. Lo.i n Document
Thi s section shall app ly if th e form of finan cial assistance., as specifi ed in th e tab le on page I above, is
a loan . In the event of co nfli cts or incons istencies bet ween th is Gram and the Deed of Trust or the
Promissory NOie, such confli cts or inco nsistencies shall be reso lved by re ference 10 the documents in
th e follow ing order or priority:
a) Th e Promi ssory Nole
b) Th is Grant
c) The Deed or Tru st
L. S•,vera bility
i'rnvided thi s Gran 1 cn n be executed and performance of the obligatio ns of the Punies accomp li shed within
HS intent, th e provisions hereof nre sev erab le and any provi sion tha t is declared inv alid or beco mes
inoperab le for any reaso n shall not affect th e validi ty of any ot her provision hereof.
M. S urvival of Ce rtnin Grant Terms
Notwi thstanding anyt hin i:: herein to th e co ntra ry, prov isio ns of this Grant requiring co ntinued perfo rm.1nce.
co mplinnce, or effec t after terminati on hereof, shall survive such termination and shall be enforceab le by
th e State if Grnntee fail s 10 perform or comp ly as required.
N. Taxes
The S1a1e is exemp t from all federal excise taxes und er IRC Cha r,1er 32 (No . 84-730 l23K) and from nil
S1a1e and loca l govcrnmem sa les and use lax es under CRS §§39-16-101 nnJ 20 1 el seq . Such exemptions
npply when mnt crial s are purcha sed or servi ces rendered to benefit the St11te; provided however, th nt certain
po liti ca l subdi vis ions (e.g., Ci ty of Denver) muy require payment of sa les or use tuxes eve n though the
product or servi ce is provid ed to th e Stale. Grantee shall be so lely li abl e ror payini; such taX C-$ 11s the Sta ie
is prohibit ed from pay in g for or reimbursin g Gran tee for th em.
0. Third Party Beneficiaries
Enfofcemcnt of thi s Grant and :111 righ ts and ob li gati ons heru.mder arc reserved so lely to the Parties, and
not to any third party . Any se rvi ces or benc it s whi ch th ird pa rties receive a~ a rc.~~::1 of thi s Grn nt are
in cidc11t,\l 10 the Grun t, and do not crea te any ri ghts for such third part ies .
P. Waiver
W11ivcr (lf any brC!lch of n term, provi sion, or requireme nt of thi s Grant , or nny rig ht or remedy hereund er,
whet her ex plici tl y or by lack of enforce ment, shall not be constru ed or deemed as a waiver of nny
subseque nt breach of such term , provision or rcc1uiremcnt, or of 11 ny other ter m, provi sion, or n."<1uircme111.
THE l!EST OFTHIS PAG E INTEN TIO NALLY Lll li"J ' IILA K
Page 14of 17
EM PG/LEMS : I EM0L98
CO LORADO S PE CIAL PROVI SIONS
The Specia l Provisions apply to all Gra nlS except where noted in italics.
A. 1. CONTROLLER'S APPR OVAL. CRS §24 -30 -202 (I).
Thi s Granl shnll not be deemed valid until it hn s been approved by the Colorado State Conlroller or
desig nce.
8. 2. FUND AVA ILABU.,ITY. CRS §24-30-202 (5.5).
Fin anci a, ob li ga ti ons of the Stale payable after th e current fi scal year arc 1,0ntinge nt upon funds for that
purpose being ap propriated , budgeted, and otherw ise mad e availab le.
C. 3. GOVERNMENTAL IMM UN ITY .
No term or cond iti on of this Grant shall be con strued or interpreted as a waiver, express or implied , of any
of the immunities, ri ghts, benefits, protections, or mher provisions, of th e Co lorado Governmenta l
Im munity Act, CRS §24-10-10 1 Cl seq., or th e Federal Tort Cla ims Act, 28 U.S.C. §§1346(b) and 267 1 et
seq., as applicab le now or herenfler amended .
D. 4. lNDEPENDENT t:ONTRACTOR
GraiJl.ee shaJI perform its duti es hereun der ns an independc n1 Gran tee and no1 as an empl oyee. Neither
Gru ntee nor any age nt or emp loyee of Grantee sha ll be deemed 10 be an agen t or employee of the Stnte.
Gra ntee and its empl oyees and agents are not entitled to unemployment in sura nce or workers co mpensation
benefits through th i.: Sta ie and the State shall no1 pay fo r or otherwise provi de such coverage for Grantee or
any of iti; agents or emp loyees. Unempl oy men t ins urance benefit s sha ll be ava il ab le to Gra ntee and it s
employees and agents onl y if suc h coverage is made a ,1ni lnbl e by Grantee or a th ird part y. Grantee shall
pay when due all app li cab le cmp loymen 1 taxes and in co me taxes and local hea d tax es incurred pursuant to
thi s Grant. Gran1ee shall not have duthorizntion, express or implied, to bind the State to any Grant , li abilit y
or understa nding, excep t as exprcs.:ly set forth her ein. Grantee shall (u) prov id e and keep in force workers'
co mpensa tion and un emp loy ment c0 mp cnsatio n in surnncc in 1he amount s required by law, (b) provide
proof th ereof when requested by th e Staie , and (c) be sole ly respon sible for ils ac ts and those of its
employees and agents.
E. 5. CO MPLIANCE WITH LAW.
Gra nt ee shall strictly co mpl y with all app li ca ble: frxlf!ra l and Stat e laws, rules, and regulati ons in effect or
hereafter estab li shed, in cludin g, with out Hr.iita 1ion, laws applicab le to discri minati on und unfair
,.mployment practi ces.
F. 6. CHOI CE OF LAW .
Colorn dc, law. and rul es and regulation s iss ued pursuant thcrc10, shall be app li ed in th e i11tcr prela tio n,
execu ti on. nnd enforce ment or thi s grunt. Any provi sion incl ud ed or incorporated herein by reference
whi ch conflict s wilh said laws, rul es. and regulations shnll be null and void. Any provi sion in corporut ed
herein by rcfcn:nce which purport s to negate thi s or any ot her Specia l Provisio n in who le or in part shall
not be va lid r enforceab le or 11vai111b lc in uny ncti on at law, whct lu.:r by w:1y or complaint, dl!fcnse , or
otherwi se. Any provisio·.1 rendered null nnd void by the opcrntion of thi s prov is ion shnll not in va lid111c the
rcma;:-:d~:-,1 f thi s Grnnt , o 1he ex tent capab le of execution .
G. 7. t;;NUING ARIJITRATI ON PR OH llll TED .
Th e Stn t(' of Col nrndo ck.cs not agree to binding nrbitration by any cx trn -j udicial hcxly or person. An y
pro vis ion 10 the co ntrary in i!1i s comra ct or in corporn tcd herein by refere nce sh:111 be null and vo id .
II . 8. SOI<I'W ARE PrRA CY l'ROHUII TION . Go,•crnor's Exec uti ve Order D 002 00.
State or other pub lic fund s p;,yahlc und er thi s Grant shall not be used for th e acqui si1ion, opcrntior., or
main1cmmce of compmcr 1.oftwnre in vio lati on of fcclcrnl co pyright la ws or app licable li ce nsing
rcs tric1 ions. Gra 1Hce herchy certifi es 11nd warran ts that , during the 1crm or thi s Grnnl and any cx 1cnsions,
Grantee has and shull mninmin in pla ce ap propriat e systems nnd cont ro ls to prcv en1 such improper use of
11ublic funds . Ii the Stale c1etcnnines that Grantee is in viol:uion of thi s provision , 1hc Suue mny exercise
any remedy avai labl e nt !;,w or in equity or und er thi s Grnnt, in clu di ng, without limitntion , immediat e
termination of thi s Grant and any rem ed y con s istent with fccl crn l copy ri ght law s or appli cab le li ce nsing
res tri ction s.
Pa ge 15 or 17
EM PGn ,EMS: I0 EM0L98
I. 9. EMPLOYEE FINANC IAL INTEREST. CRS §§24-18-201 and 24-50-5 07.
The signatori es aver thlll 10 th eir knowl edge, no em ployee of 1he St at e has any perso nal or be neficial
int erest whatsoever in th e ser vice or propen y des crib ed in 1his Grant. Gran tee ha s no imerest and shall n ,1
acqu ire any int erest, direct or indirect, thal would co nfli ct in any nmnn cr or degree with the per fo rmance of
Grantee's services and Grantee shall not employ any person ha vin g such know n int erest s .
. I. 10. VE NDOR OFFSET. CRS §§24-3 0-202 (I) and 24-30-202 .4.
[No t Applicable to intergo 1•emmc11tal agrcc111 c11t ,J Subjecl 10 CR §24-30-202.4 (3.5), 1he Sia1e
ontroller may withhold pay ment und er the State's vend or offset imcrce pt system ror debt s owed to State
age ncies f01: (a) unpaid child sup porl deblS or child suppori arrcarn ges: (b) unpa'~ balances of ,ax, accrued
imeres,, or 01her charges spec ifi ed in CRS §39-2 1-10 1. ct seq.; (c) unpaid loan s due 10 1he S1uden1 Lonn
Divi sion of the Depanmem of Hi gher Edu cation ; (d) amounlS required 10 be pa id 10 th e Unemploymen1
Compensati on Fu nd: and (e) other unp aid debt s owi ng 10 th e Stat e as a res ult of fina l age ncy determin ation
or judi cial action .
K. I I. PUBLIC GRANTS FOR SE RVI CES. CRS §8-17.5 -101 .
/Not Applicable to Agreement~· relati11r to th e offer, issuance, or sale o/sccurities, investm ent advisory
service s or /1111d manag,,mLJtl se rvit..~s, spon sored proj ects, intergovernm ental Agreements, or
illformalion tech,wlo gy service£ ,,r prot/ut,.' · and services] 'Jm ntee certifies, warra nts, and agree.\i 1h01 il
does not know in gly emp loy or Grant with nr, illegal alie n who shall perf,1rm wor k under thi s Gran 1 and
shall co nfi rm the employment eligibili ty of tJ!I employees who arc newly hi red for em ploym ent in the
United Stat es 10 perform work µnder thi s Grant , throu gh parti cipation in 1he E-Verify Program or the S1 :ue
program establi shed pursuam to CRS §8-17.5-102 (5)(c), Gmn1ec shall nOl kn owin gly emp loy or Gram wi1h
an ill egal ali en 10 perform work under thi s Grunt or en ter int o a Grant with a Sub-grant ee 1h:11 foil s to
cen ify to Gr :mt ee that the Sub-grant ee shall not knowingl y empl oy or Grant wlth nn ill egal alien to perform
work.~nd er this Gran t Gran1 ce (n) sha ll not use E-Verify Progrn m or State progrn m procedu res to
undertf.kt: prt.•P.mployment scree nin g of job appli ca nt s while thi s Grant is bei ng per forme d, (b) shall notify
th e Sub-grantee and th e Gru nting State agency within three clay s if Grnntee ha s nctm1 I knowled ge th at a
Sub -g rantee is cmploy rn g or Granting with an ill ega l alien for work und er thi s Grant, (c) shall ter mi na te th e
Sub grant if a Sub-gran tee docs not stop emp loyi ng or Grami ng with the ill ega l alien wi 1hin three day s of
receiv in g the notice, anJ (d ) :;hall co mp ly with reasonabl e req ues ts mad e in th e course of an in ves ti gat ion,
undcr1 aken pursuunl 10 CRS §8-17 .5-102(5 ), by 1he Colora do Depunmenl of Labor and Employmen t. If
Gra mcc participat e.,; in :he State program, Grantee shall deliver to the Granting S1a1e agency, lnstitu1i on of
Hig her Education or poli tical subd ivision, ~ written , notar ized affi rmatio n. affirmin g tha t Graniee ha s
exa mined th e legal work statu s of such cmp loyl'e, and sha ll comp ly with all of the mh er req uir ements of th e
Sime progrn m. If Gra mee fo il s to co mply wi th any requir eme nt of thi s prov is ion or CRS §8-17.5-10 1 ct
seq., the Granting State agen cy, in sti 1uti on of hi gher edu cntion or politi ca l subdivi sion may term inate thi s
Gra nt for breach amt, if so termin ated, Grant ee sha ll be li nbl e fo r damages.
L. 12. PUIILI C GRA 'I'S WITH 'ATU RAL l'll RSONS . CRS §24-76.5-IU I.
Gra nt ee, if ii nat ural person eigh1 ce n (18) years of age or old er, her eby swea rs and affirms under :x:,n alt y of
pe rjury tha t he or she (n) is a citi ze n or oth cr wi sr lawfully pr es em in th e Uni ted States pursuam 10 fede ral
law , (b) shnll co mply wit h Uh .. ;wo\f ision s of CRS §24-76.5-10 1 ct seq., and (c) ha s produced one form of
1dentifi ca lion requi red by RS §24-76 .SwlG) pri or to lhe cffoct ivc date of thi s Grnnl.
SPs Effective 1/1/()IJ
T im REST 0 11 TIII S PAG E INTE TIONALLY LllFI' llLA NK
l'ugc 16of 17
EMPG/LEMS : I0EM0L98
SIGNATURE PAGE
THE PARTrF,S HERETO HA VE EXECUTED THIS GRANT
• Persons signing for Grantee hereby swea r and affirm that they are authorized to act ou Grantee's behalr and
acknowled that the St.o1e ls rel ng on their re resentoUons to that effecL
GRANTEE SI'ATE OF COWRADO crrv OF ENGLEWOOD
UW Ritter, Jr., GOVERNOR
Jarnes K. Woodwa r d ?lEPARTMENT OF WCAL AFFAIRS
By:
Printed Name or Authocitcd Individual
Tille: Ma:iCJ:: B)'
Offi cial Title of Authoriud Indivi dual Susan E. Kirkpatriclc,
Executive Director
Date:
•signature
Date:
PRE-APPROVED FORM CONTRACT REVIBWER
B)'
William F. An:hambaul~ Jr.,
FinMcc and Administration Chief
Date:
ALL GRANTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS 124 -30-202 requi res the State Controller to opprove uH State Grants. This Grant ls not valid until signed and
dated below by the State Controller or dell'gat c. Gra nt ee is not a uthorized to begin performance unUI s uch lime. U
Grantee begins performing prior thereto, the Stute or Cotornd o is not obllguted to puy Grnnlee ror s uch perfornmnce
or ror uny goods uncVor services vrovlded hereunder.
STATE CONTROLLER
David J. McDermol~ Cl\<\
By: _____________ _
Barbara M. Casey,
Controll er Delegate
Date: _______ _
rage 17 or 17
t
EMPG/LEMS: I0EM0L98
EXHIBIT A -APrLJCADL E LAWS
Laws , regulation s, and aulh oritntivc gu id ance incorpcrntcd in to thi s Grant includ e, wi th out I imitati on:
t. Age Discrimination Act of 197 ~. 42 U.S.C. Secti ons 6JO I. ct seq .
2. Age Di scriminatioo in Employmen t Act of 1967, 29 U.S.C. 621 -634
3. Ameri cans wi th Dis,biliti cs Aol or !91'(1 (ADA ), 42 u.s.c. 12101, Cl seq .
4. Eq uul Pay Act of 1963, 29 U.S.C. 206(d)
5. lmmigratioo Reform and Coo~ol Actor 1986, 8 U.S.C. 1324b
6. Section 504 or th e Rchabili1a1ioo Act or 1973, 29 U.S.C. 794
7. Title VI of the Civil Rights Acl of 1964, 42 U.S.C. 2000d
8. Title VO of the Civil Righi, Act of 1964, 42 U.S.C. 2000.
9. Title IX or the Education Amendment or 1972, 20 U.S.C. 1681, e1 seq .
10. Section 24-34-301 , ct seq ., Colorado Revised St&1u1cs 1997 , as amended
11 . The applicnblcofthe fo ll owing :
11 .1 , .a;l Principals for S1111c, Local and Indi an Tribal GovcrnmcnlJ, 2 C'.F.R. 225 , (0MB Ci rcular A-87 );
I 1.l.Coo 1 Principals for Education ln sti tutioos , 2 C.F.R. 220, (0MB Circular A-21);
11 .3. Coot Prin cipal s for Non-Profi t Org,i ,;,.a 1ioos, 2 C.P.R. 230 , (0MB Circ•1 lar A-122), and
11 .4. Audits of States, Local Governments, and Non-Profit Organiza tions (0MB Circu lur A-133); and/or the Colorado
Local Governmen t Audit Law, 29-1-60 1, ct seq, C.R.S ., and St11te implementing rul~ and regulalioos .
I 1.5. lmmigrntioo S1a1us -Cooperation with Federa l Officia ls, CRS 29-29 -101 , ctseq .
11 .6. Davis-Bacon Ac~ 40 U.S.C. SS 276a 10 276a-7 .
11.7. Copeland Act, 40 U.S.C. S 276c and 18 U.S .C. SS 874 .
11.8. Conttact Work Hou" and Safety Standards Ac l, 40 U.S C. SS 327 -333, regarding labor standards for federall y
assisted construction sub-a wards.
11.9. Wild and Scenic Rivers Ac1 of 1968, 16 U.S.C . SS 127 1 cL seq ,, related to protecting components or poten ti al
oomponcnts of th e nariooal wild nnd scenic rivers sys,:i.m.
11.10. Natioonl Historic Prcscrvatioo Act of 1966 , as nmcn.1cd, 16 U.S .C. 470, Executive Order No . 11593
(identifi cation and protecti on of hi storic properties), nnd ,c Archaeological und Historic Preservation Act of
1974 . 16 U.S .C. 469a-l ct. seq .
11.11. Robel. T. Smlford Disaster Ass istance and Emergen cy Relief Act (S 1n1Tord Ac t), 42 U.S.C. 5 121 cl seq., ns
amended .
11.12. Natiooal Flood In surance Act or 1968, 42 U.S.C. 4CVJ I ct. seq .
11.13 . Compreh ensive Enviroomcntal Res pon se, Comr,cn sation, and Liability Act of 1980 (CERCLA), 42 U.S.C.
104 .
11.14. Dcpanment of Defense Authoriia1ion Act or 1986 , Title 14, Part B, Secti on 1412, Public Law 99 -145, 50
u.s.c .. 1521.
I 1.15. USA PATRIOT Acl of 2001 , (Pub . L. 107-56).
11.16. Digital Television Tran siti on ancl Pubh c Snfo1 y Act of 2005 , (Pub L 109 -171)
12. Fcdernl Emergency Management Agency, Oepann icnt of Homeland Security Regu la1 ions: All Appli cabl e Portion s of
44 CFR Chapter I , with the fo ll owing Parts spcciall ) nOled and applicable to all grants of FEMNDHS fu nds:
12 .1. Uni form Admini strative Requirements for Gran ts and Coopera1i vc Agree ments to State and Locnl Governmcnl s,
44 C.F.R. 13.
12.2. Govcrnm entwid e Debarment Md Suspension (Non procurcment) and Requiremen ts for Dru g•Frce Wor kpl ace, 44
C.F.R. 17.
12.' J-;ew Restriction s on Lobbyin g, 44 C.F.R. 18.
13. Pri vacy t,ct of 1974, 5 U.S .. S 5529 and Reg11IA1ions odoplcd th crcuncl cr (44 C.P.R. 6).
14 . Prohibhion -'gllln s1 use of F&lcr al Fund s for Lobbying , 31 U.S.C. 1352
l~. None tf the f:.!11ds made avnilablc through thi s agreement shall be used in contm venti on of the Fed eral buildin gs
pcrforri11U1 ce tt11d reporting requirements of Exec utive Order No. 13123, part 3 of title V of th e Nati onnl En ergy
c vnserva1ion Poli cy Act , 42 U.S.C. 825 1 ct. Seq ., or sublillc A of ti tl e I of th e En ergy Poli cy Act of 2005 (in clud in g
the amendments made th ereby).
16. None of the funds made ava il able sha ll be used in co ntrnvc nti on of sec tion 303 of th e Energy Pol icy Act of 1992 , 42
u.s.c. 13212.
17. Buy American Act, 41 U.S .C. I0a c1 seq.
18. 2010 BMPG Omn i Guidance
Page A•I of I-Ex hibit A-Appli cnble Lnws
EMPG/LEMS: I0EM0L98
EXHIB IT B -STA TEMJ ' f OF PROJECT (SOP)
l. GENERAL DESC RI PT ION OF THE l'R O,J ECI \'.,).
1.J. Project Oc.4icrip ti on. Grantee will ca rr y-o ut 1.-: an nual work plan s in the Annua l Progra m Paper and
Staffing Pinn (Exh ibi1 C) for each or 1he Emc•rer v Management Functions (EMF).
J.2. Project ex penses. Proj ec: expens~ include the c., ::s for sa lar ies and benefits for Gra ntee's emergency
ma nager and emergency manage ment staff, trnvc l, emerge ncy ma nage ment offi ce operati onal cos ts,
and the cos ts assoc iated with, emer gency mana geme nt exerc ises, trainin g and planning . No more than
3% or thi s Grant may be used for Man age menl nnd Ad mini si ra1i on (M&A) costs. It should be no1ed
th at sa lari es of loca l emergen cy man agers are not typi ca ll y ca tego ri zed as M&A , unles s the local
Emerge ncy Man nge menl Age ncy (E MA) ch ooses 10 assign personnel to spec ifi c M&A nc1ivi1ies .
Add iti onal specific eligib le and in elig ibl e coSI informa ii on is li sted in t(1 e 2010 EMPG progra m
guidance at http ://www .fcmn 1gov/pclf/govcrnmcn1/grn111/20 IO/fy 10 cmpg ki t.pelf.
2. DELIVE ' II LES:
2..1, Grantee shall submit narrati ve and finan cia l rcporls desc rib ing project progress and acco mpli shm ent s,
nny delay s in meetin g th e objecti ves and ex pen di1ures to dn1e as described in §5 or thi s Exhibil B.
2.2. List ndditionnl grani delivera bles. Grn mee will complcie th e annua l work-plnn desc ribed by th e
Gra ntee in Exhibit C. Grant ee must parti cipat e in NlM SC AST by enteri ng or upda ting the Grant ee's
data as part of meetin g th e N[MS complia nce requirements.
3. PERSONNE L.
3.J. Repl ace ment. Gla~!'""! shall immediate ly notify the Department if nny key perso nn el specified in §3 of
this Ex hibit B cease to serve . Provi ded there is a good .faith reason fo r the change, if Gra ntee wi shes to
replace ilS key perso nn el, it shall nrniry the Dcpartmenl and seek ilS approvnl, which shall be nl th e
Dcpartmem's sole di sc retion, as the Depanmcnt iss ued thi s Gra nt in part relian ce on Gron1 ee's
repres ent ati ons regarding Key Person nel. Such notice shall spec ify why t he cha nge is necessary, who
th e proposed rep lace ment is, wh at hi s/her qualifications arc , and when th e change will take effect.
Anytime key perso nnel cease to se rve, the Department , in its ~o lc disc reti on, may direct Grnn tce to
suspend work on th e Projec t until such time as repla ce men ts are approved. All notic es sent un der this
subsection shall be sent in ucco rdance wi1h §16 or the Grnnt.
3.2. Res ponsi bl e Admin is tr nt or. Grnntce's performance hereunder shnll be und er th e direct superv ision of
Stephen Green Coordiqµtor an emp loyee or ngent of Grantee, who is hereby desig nated as the
r~pons ib le administrator of thi s project .
3.3. Olhcr Key Pe rso nnel. None.
4. FUND ING.
The tate or Federa l prov ided fu nd s sha ll be limited to th e amoum (s) spec ifi ed in §7 of th e Grant and in the
Federal amVor Stn tc fund s and pc rcc nta gc(s) secti on of §4 .2 of th is Ex hibit B, Proj<.'CI Uucl gcl.
4.1 . Mat.ch,ng Funds.
4.1.1.l{cquin.:mcnt. The following chec ked opt inn shnll appl y
4.1.1.1. D Mnt ching Fun ds arc not required und er this Grn111 .
4.1.1.2. [81 Grant ee's required non.fcdcrnl or stat e mat ch co ntribution is detail ed in §4.2 below . Th e
ma tch may :
4.1.1.2 .1. [8J include in •kin d mat ch;
4.1.1.2.2. D not in clud e in -kind mut ch; or
4.1.1.2.3. D in cl ud e no more than __ % in-~ , i ,mtch .
4.1.2.Gcncrn l. Grantee's requi red matching cnntribu tion, ,t any, need not be provided on n line•i tem by
lin e•it cm ba sis, but mu)l l be 111 least th e percentage of th e 10111 1 proj ect expe1~di1 ures spec ified in th e
Projec1 lludgc1 mb le.
Pup.e ll -1 of .'i-Ex lu bit 13 S1n1emc111 of Project
EMl'G/LEMS: 10EM0L98
4,1.3.Documentallon. Documentation of expenditures for the non-feder al match contribution is
required in the same manner as the documentation for the grant funded expenditures.
4,2. Project Bud&et
I :~t,,-.-, -,)\,-1,'H•'•.!hl _________ ,------~-.,
:-1i,1,.~ 1· -\t ·L11 (i!,, t ,..;1};.: '1fl11f,1Mt, , ' ·,.i .. ~Y;11:1~),
l:r.~1~],, .~i11l:;":•l~•.:'h,11\l\!-].;l/lo,l' ••:~ii:.:@': ~-{ ... ;
9
,/1
j 1!,J! t•\ , . . ·-~... ._ , *j')"J)l,l._1}1
l~~•, Ll.:: _______ ::._~.:_:__ __ . ___ .:.:_.:..,__:__ ~1~~:J!
Remainin 2009 Award Funds•
"For information purposes only. NOi part of this 2010 award. Any remaining balance is from the 2009
award and remains part of truit grant and is reimbursable during the 2010 award period because of the
overlapping performance terms, U all four quarters' reimbursements for the 2009 award ruive been
submitted and paid, the 2009 Federal Sruirc Remaining shown above is available for reimbursement during
the first three quarters of the 2010 Federal Fiscal Year (FFY). Remaining 2009 funds will be paid for the
2010 firs~ second and third quarter reimbursement requests as necessary to utilize the full 2009 award.
Payments will be identified as fifth, sixth and seventh quarter 2009 payments as appropriate on the
reimbursements, and the required 50% non-federal match will be counted toward the 2009 grant to properly
match the reimbursed amounts. U any 2009 fir st-fourth quarter reimbursements have nOI yet been submitted
or pnid , the 2009 amount remaining available will be redu ced by any pnym,.nts made when submitted nnd
approved. If the 2009 Federal Sruirc Remaining Available amount shown is $0, th e full 2009 award amount
has been reimbursed, nnd hns no effect on the funds available during FFY 2010.
4.3. Project Budeet Line Item Adjustments. Grantee may (set c/i,cktd option below):
4.3.1. D not adjust individual buaget line amounts without approval of the State. Such approval shall
be in the form of:
4.3.1.1. a notice issued by the State in accordance with §16 of the Grant; or
4.3.1.2 an amendment in accordance with the Modlftcatlon subsection of the Ge neral Provisions
of the Grant.
4.3.2 181 adjust individual budget line amounts withou t the State 's approv al if:
4.3.2.1. there are no transfers to or between administration budget lines; end
4.3.2 .2. cumulative budgetary line item changes do not exceed the lesser of Im percent of the tOlal
budgeted amount or ,uQ,QQQ,
Page B-2 of 5-Exhibit B -S11tement of Project
f;MPG/LEMS: I0EM0L98
4.4. No n.Suppl antin g of G rant ee Funds.
Grnnt ee will ensur e th at the fund s prov ided by thi s Grant are used to suppl ement and not suppl ant th eir
fun ds bu dgeted for th e purposes herein .
S. PAYMENT:
Payments shall be mad e in accorda nce with this secti on, th e prov isions of th is Ex hib il, and Lh c pro vi sions set
fo rth in §7 of the Gra nt.
5.1. Puy mcnt chcdul e. Grant ee shall submit req uest s for re im bursem ent at leas t qu art er ly usin g Lh e
Departm ent provid ed for:n or by lett er with doc umentation nun ched if no form is required. On e
original signed reimburse ment requ es t is du e on lh e sa me da 1.cs ns th e required finan ci al reports. All
requ es ts shall be for eli gib le act•ml expenses incurred by Grnn tee, as described in §I abov e. Requ ests
will be acco mpani ed by supponing doc ume nta ti on tota ling at len st the amou m tl!C{ucsted for
rei mbu rsement nnd any requi red non-federal match contr ibution . Docum ent ation requirements nre
describ ed in §6.6 below. IJ any fin ancial or progress reports are delinque nt at the tim e of n payment
request, the Department may with hold such reimburse ment until the required reports have bee n
submitted . Up to one quarter of the tot al grant will be reimbur sed with eac h quarterly pa yment . No
more than 50% of the reported expenses will be re imbursed at an y time . lf one quarter's reported
expenses do no: warram reimbursement of a fu ll quarter 's paym ent, any remaining fund s from th at
quarter will be ava il able for sub sequ en1 quart ers so that additional expenses in cu rred in the Inter
qu arters may be reimb ursed . Likewi se, if ex cess ex penses for one quarter are reported , th ose
unrcimbursed exp enses will be added to the fo ll owin g quart ers' expenses as neces!.a ry to n!'.\X im ize
ea ch quart er's rei mbursem ent. If th e iota\ reim bursabl e expenses reported for the year's grant ,'\d'Cd
th e am ount of th e award, th e ex cess expenses may be eli gibl e for consid erati on fo r any rCllll r, ,, ,.m
additi ons mad e nt th e end of 1he federal grant period . If an y grant end rea llocati on fundin g is availab le ,
eli gibilit y for th es e funds will reqmre 1imr 1~, report submi ll al , and stron g performa nce demonst rnt cd
through the quarterly progress report s nnd tnrough qngoi ng co ru ac t/monitoring .
5.2. Pay ment Amount. Wh en non-federal match is required , such mat ch mu st be doc umented with evtry
p:i.yme n1 requ es t. Periodi c pa yments will be mad e as rL'<1uestcd at the same pr.rcent agc of lh e
documentation subm iu ed as the Grnnt funded share of th e bud get up to any app licabl e quarterl y or
ot her pre-closeout maximums. Pa yment will not exceed th e nmount of cas h expend itures doc ument ed .
Excess mat ch documem cd and sub miued wi th one re imbursement rcqu es 1 wi ll be appli ed to subsequent
request s as necess ary to mnximL~ • ''Jwabl e reimburse ment.
5.3. Hcmitt nncc Address. lf mail ed,. ,ts shall be remitted to th e fo ll owin g add res s un less changed in
accordan ce with §16 of 1he Grant :
Ci1 y of En glewood
36 15 S. Elllli
Englewood . CO 80 11 0
6. ADM INIST RATIV E REQU IREMENTS :
I
6.1. Accou ntin g. ,rn nt ce sha ll main ta in proper ly segregat ed accou nt~ uf Gru nt fund s, matching fu nds. nnd
ot her fund s nssoc ia1ecl wilh th e Project and muk c th ose rccord :-i avai labl e to lh e S1:11 e upon reques t.
6.2. Audit l{c1mrt. If an audi t is perfor mt!d on Grn nt e1..'i,, 1ecords fur uny fi scal year coverin g n poniun of
th e 1cr m of thi s Grunt or un y oth er grn n1 s/cont rn c1s wilh D LA. Gr:mt cc shnll subm!t i\11 elcc lro nic
cor,y of th e fina l audit report , in cluding a report in accordance with th e Singl e Audit Act, to
dnh1,11 11di1 @s1:11c.co.1L~ ,or send lh c rcporl to:
Departm ent of Loca l Affair s
Account in g & Fin ancial Serv ices
13 13 Sherrn nn Strcci , Roo m 32 3
Denver, CO 80203
Page 13.3 of S-P.xl11 b11 ll S1111cmcnt of ProJcct
I
EMl'G/LEMS: IO EM0L98
6.3 . Monitoring. The State shall monitor 1his Grant in accordance with §§9(8 ) a nd 9(C) of the Grant.
6.4. Records . Grantee shall main1nin records in accordance with §9 cf the Grant.
6.5. Reporting.
6.S.1. Quurtcrly Fin nncial StnhL'i and Prog ress Reports . The project(s) approved in thi s Gram are to
be completed on or before the terminat ion date stated in §S(A) of 1he Grant Ag-reement. Grantee
shall su bmit quarterl y financial stalU s and programmatic progress reports for each project
identified in .. ds agreement using the Standard Federnl Financial Status Report (S F 425) and th e
Standard Federal Progres s nnd Performance Narrative Report (S F-PPR). r other forms provided
by the Depa rtment . One of each with orig in al signatu res shnll be subm i11 ed in accordance wi th the
sc hedul e below :
6.5.2. Fi nni Reports. Grantee shnll submit a fina l financial sta tu s nnd prog ress report that provides final
finan cia l reconciliati on and a final cumulative grnm/projcct accompli shment s report within 45
dnys of the end of th e projcct/grnnt pe riod. No ob ligati ons of fund s ca n remain on th e fi nal rep ort.
The fina l report s may subs titut e for th e quarterly reports for the final quarter of 1he grant period .
If all projects arc comp leted before th e end of th e gran t period, the final report may be submi\ted
at any time before it s final due dntc. No further reports will be due after the Department has
received, and sent notice of r,cc cptnncc of the final grant report .
6.6. Required Docu mcntnti on. Sufficie nt deta il shall be provided wi th reimbu rse ment requ ests to
demon strn1e th at expe nses arc allowab le 1111d npproprin te as detnilcd in th e sub section s below herein .
Gra nt ees mu st retai n nil proc uremem and payment documentati on on sit e for inspec ti on. Thi s shall
include, but not be limited to, purchase ord ers, receiving document s, invoices, vouchers ,
equip ment/services identification, and time and effort report s.
6.6,1. Eq uipm ent or tun gibl c goods . Requests fo r rei mbursement for tangib le personal property wit h a
purcha se price of less than $5,000 per it em should in clud e the in vo ice number, description of item
purcha sed (e.g. NOAA wcmher radios), and th e locnt ion and number of i1ems, or cop ies of the
paid invoic~ may be submiued . For cc1uipment ilems with a purchase price of or exceeding
$5,000, nnd n useful lifo of more tha n one year, the Grantee mu st provide a co py of 1he paid
invoic e and include a uniqu e id entifyin g number . Thi s number can be th e manufa cturer 's serial
numb er or, if the Grantee ha s its own ex istin g in vcmory numb ering system, that number may be
u:,;cd. Th e loca tion of th e equipm ent 111us1 nlso he provid ed. In additi on to ongoi ng trucki ng
requirements , Grnntce shall ensu re that tan gib le goods with per i1 e1r cos t of $500 or more :md
cc1ui pment with per uni1 cos 1 of $5,000 or more arc p· Jminently marked as fo ll ows: "Purd wscd
witi,Jwuls provided IJy the FEMA "
6.6.2 . Scrvlc~. Grimtccs shnll include co ntrn c1/purch11 sc urdcr number(s) or employee nam es , th e
date() th e ser vi ces were provid ed, th e nature of the services, and the hourly co ntrn ct or sa lary
mies, or month ly sa ln ry nnd any fringe ben efi ts rat es.
6.7. Prucurcmcnl. Gran tee slmll ensure its proc ureme nt poli cies meet or exceed loca l, stat e, :md federal
requ'iremenls. Gra ntee shou ld refer to loci tl, state, and fccleral guidance prior to makin g dec isions
regarding co mpcti 1ive bid s, sole so urce or ot her procurem ent iss ues. In additio n:
6.7.L So le Source . Any sole source transact ion in excess of $100,000 mu st be npprovcd in ndvnnce by
th e Department .
6.7 .2. Condu ct. Gra ntees shall ensure that (n) AJI proc ureme nt lransnction s, whether ncgoti111cd or
co mpetiti vely bid, and without rega rd to do llar va lu e, arc co ndu c1cd in II mann er that provid~
,.mx imum open and fr ee competition : (b) Gran1cc must be alert to org11ni71ltionnl co nnicl s of
l't1g.e l!-4 of 5-Exhih11 11 -S1111emcnt of l'roJcct
EM PG/L EMS: 10EM 0L98
interest and/or non -competitive practices amo ng contractors th at may restrict or eliminate
competition or otherwi se res train trade; (c) Contractors who develop or draft specifications,
req uirements, statements of work , and/or Requests for Proposa ls (RFPs) for a proposed
procurement mu st be exc lu ded fr om biddi ng or submittin g a proposal to compete. for the award of
such procurement; Rnd (d) Any req ues t for ex empti on of it em a-c within th is subsection mu st be
submitted in writing to, and be ap proved by th e RUthoriied Gran tee offi clnl.
6.7 .3. Debarme nt. Gra ntee shn ll verify that the Co ntractor is not debarred fro m participation in state
an d federal progra~. Sub-grantees should review contrac tor debarment information on
htt p://www .cp ls.gov .
6.7.4 . Funding Disclosure. Wh en issuing requ ests for proposa ls, bid soli ci tations, and other publi shed
documents descri bin g proj ects or progra ms fun ded in whole or in part with these gra nt funds,
Grantee and Subgrantees shall: (a) state the percentage of the tota l cos t of the program or proj ec t
which will be financed with grant money ; (b) state th e grant program name and dollar amount of
sta te or federal funds for the project or program; an d (c) use th e phrase "Th is proj,c: was
supporttd by the Colorado Departm ent of Local Affairs, Di vision of Emergency Manogeme1;/.11
6.7.5. Ap proved Purchases . Grantee shall verify tha t all purchases are listed in §1.1 above. Equipment
purch ases, if any, sha ll be for item s li sted in the Approved Equipment Li st (A.B.L) for the grant
period on the Respo nd er Kno wled ge Base (RKB), at https://w ww.rkb .us
6.7.6, Assignme nt of Rights/D uties/Equipment. Grantee shall ensure that no righ ts or duti es exercised
under thi s Grant , or equi pmen t purchased with Grant Funds having a pu rchase valu e of $5 ,000 or
more arc ass igned wi thou t the prior wri tten cons ent f the Departmen t.
P11gc D-5 or 5-Bxhibit U -Slntcmcnt of Project
•
•
•
COUNC IL CO MMUNICATION
Date : Age nda It em: Subject :
Jul y 19, 20 10 11 Ci Resolution est ablish ing th e City of Engl ew oo d
Green Community Program
Initi ated By: I Staff So ur ce:
City Manager's Office Micha el Flah ert {, Deputy City Manager
COUNCIL GOAL AN D PR EVIOUS COUNCIL ACTION
City Counci l has expressed strong int eres t in promo ti ng en ergy effici ency, and alterna tive and
renewab le energy . In 2008, sta ff initiated effort s to address energy efficiency and to deve lop a plan
for implementation of "G reen City" initiatives. To tha t end, City Council ap prove d a Memora ndu m
of Unders tand ing (MOU) wi th th e Governor's Enerey Office (GEO) on October 20, 2008. On May
4, 2009, City Counci l app roved, by Res olution #38 of 2009, sel ection of Ameres co, Inc. as the
City's Energy Servi ce Company. On June 1, 2009, Council approved by moti on an ag ree ment wi th
Ame resco for performan ce of a Techni cal Energy Au dit (TEA.) On Novemb er 16, 2009, Coun cil
approved Ame ndm ent #1 to th e TEA to pr ovide for the inves tiga ti on, des ign, dev elopment, and
implementation of pho tovoltaic (so lar) sys tems at vari ous City fa ci liti es . Th e En ergy Aud it Report
was dis cuss ed at th e Ma rch 8, 20 10 City Coun ci l Stu dy Session and City Co 11nci l approved an
Energy Perfo rm ance Contract w it h Am eresco on Jun e 21, 2010.
RECOMMENDED ACTI ON
Staff seeks Council approv al for a res oluti on es tabl ishin g and desc ribing the Ci ty of Englew rod's
Gree n Commu nity Pr og ram to ensu re co mplian ce w ith Int ernal Reve nu e Servi ce requirements
pertaini ng to the issua nce of Quali fi ed Energy Co nse rva ti on Bonds .
BAC KGROUND
As a res ult of th e Tec hni ca l Ene rgy Audit co ndu cted on ity of Englewood fa ciliti es earl ie r thi s yea r
and th e subse qu en t Energy Performan ce Contra ct approve d by Co un ci l, it was necessary to ensure
th at a funding mec hani sm was in pl ace '1 r th e pl ann ed energy co nserva ti on measures. W e app lied
for and we re grant ed a volum e ca p all oca ti on for th e iss uance of "Qu alifi ed En ergy Co nse rvati on
Bond s ( ECB s) fr om th e Gove rn or's Energy Office (G EO ). Th e all oca ti on prov id es a federal subsid y
fo r a signifi ca nt po rti on of th e int eres t co st s associ ated w ith th e lease/purchase ag ree ment of th e
equipm ent id entified as part of our energy co nse rva tion mea sures. City Co un ci l grant ed app rova l
on first reading of the QECBs on July 6 and is schedu led to co nsid er th e matter on sec ond rea din g
on Jul y 19 (see age nd a it em 9 b iv).
W e have be en ad vis ed by our bond coun se l that it is neces sary to appr ove a : eso lu tion establi shin g
a "Gree n Community Program" to ensur e that we are in co mplian ce wit h Intern al Reve nu e Serv ice
(IRS ) guid elin es rela ted to Qualifi ed En ergy Co nservati on Bond s.
Th e proposed reso lution la ys out th e goa ls and objecti ves of th e City's pl ann ed energy co nserva ti on
meas ur es and addr esses th e req uirem en ts co ntain ed in t~.e Energy Perfo rm ance Co ntra ct.
FINANCIAL IMPACT
Th ere is no cos t associa ted with th e adopti on of thi s reso lutio n. It is imp orta nt to note, however, th e
potential fina ncia l impli ca ti ons if th e QECB s are not spec ific all y id entifi ed as pa rt of a Green
Community Program. According to bond attorney Tom ~el tz, if th e City was subject to an IR S audit
and co uld not prove to th e IR S' satisfa ctio n th at th e bonds are bein g used fo r a qualifi ed energy
purpos e, th ere is a poss ibili ty th at we co uld lose th e afo rem en ti oned fede ral subsidy.
LIST OF ATTACHMENTS
E-mail from Bo nd Attorney l, ,0mas Pel tz
Propos ed Res olution
•
•
•
•
ubject:
ttachmbr:!s:
FW : Engelwood "Green Community Program"
City of Englewood Green Community Program Resolut ioa 201 O.doc
-----Original Message -----
From: Peltz, Thomas M. [
Sent: Monday, July 12, 2010 4:30 PM
To : Frank Gryglewicz
Cc: Dan Brotzman
Subject : Engelwood "Green Community Prr ,• ~.~"
Fran k, as I indicated on my voicemail, th~ proceeds from QECB' s must be s pent for a qual .fied
energy purpose, which for the City would i nclude capital expenditures either for (1) rec icing
energy consumption in publicaly own ~~ 1,uildings by at l east 20% (on a building -by -buildi ,g
ba sis) or (2) implementing a "gree11 ··"'""~nity program". Because the risk of (1) would fall
on the City (1.~., if we could no t e•1l r1,o e (1) to the satisfaction of the IRS in an audit ,
the City would l oose the subsidy, i t would be prudent to identify t he project as part of a
"G reen Community Program". The attached resolution would be neces sary to establis h such a
program. Is it possible to have this included on the upcoming agenda?
#################-lt###############lt###########/1#1'.:i wC, ;/~#~!,~#,I #############################
################
•
NY FEDERAL TAX ADVICE CONTAINED IN THIS ME ,SAGE SHOU I.~ NOT BE USED OR REFERRED TO IN THE
ROMOT!!lG, MARKETING OR RECow-tENDING OF ANY ENTITY, INVESTMENT PLAN OR ARRANGEMEN T, AND SUCH
ADVICE IS NOT INTENDED OR WRIT TEN TO BE USED, AND CANNOT BE USED, BY A TAXPAYER FOR THE
PURPOSE OF AVOIDING PENAL TIE S UNDER TH E INTERNAL REVENUE CODE .
#########################################1' .nl########lt######•lt####lt##########lt####lt###########
This E-mail me s sage is confidential , is intended only for the named recipient(s) abov e and
may contai11 information that is privileged, attorney work product or otherwise protected by
applicable law. If you have r eceived this message in e rror, please notify the sender at 402 -
346 -6000 and delete this E-mail me ss age.
Thank you.
###########################It###############################-##################################
################
•
• RESOLUTION NO.
SERIES OF 20 10
A RESO LUTI ON OF THE CITY COUNC IL OF TH E CITY OF ENGLEWOOD , COLO ! ADO
ESTAB LI SHIN G AN D DESCRIB ING THE CITY OF ENGLEWOOD GREEN COMMUN IT Y
PR OGRAM AND PROVIDING OTH ER 11,TJ'E RS RELAT ING TH ERETO.
WHEREAS , the City of Eng lewoocl •. -c,,,r, ,,jo (t he "City"), is a home rul e municipa li ty of th e
Stale of Co lorado (lhc "Slate") du ly o• t',on ized an rl opera tin g under th e Horn e Rul e Cha rt er of th e
Cit y and the co nstitution and law s of ~!:c State; er .d
WHEREAS , Secti on 30 1(a) of th e: c , l:xtewiers and Alt ernative Minimum Tax Reli ef Ac t of
JOOS added Sect ion 54 D (as amended by :l'c!io;, 111 2 of th e Amcric,n Recovery and
Re inves tment Act of 2009, "Secti on 54D "J l·. the Internal Reve nu e Ccx!s of 1986, as amend ed (as
amended , the "Code"), to auth orize states and po liti cal subdivi sio ns to iss nt q'..!a!ificd energy
co nservati on bonds ("QECBs") fo r one or more Qualified Conserva ti on Purposes (as defined in
Section 54D); and
WHEREAS, among such Qualified Co nservation Purposes are "ca pital exp endi tures incurred
for purposr.s of ... implementing green communit y progra ms (includi ng th e use of loans, grants,
ur other repa yment mech ani sms to impl ement suc h program st (as used herein, 11Grcc n
Commun ity Programs"); and
• WH EREAS, the Cit y desires to c::tnhl iqh a Gree n Com munit y Progrnm (as further described
•
herein , the "C it y of Englewood Green mi ty Progr 1111"), to be fi nanced in part wi th th e
proceeds of Q CBs to be issued by th e d
WHEREA S, !h e aim of the City of Englewood Green Commun ity Progra m is to lower the
electrical , natural gas and water usage in vnrious pu bli c bui ldings of th e CH:1 and creat:. costs
sav in gs to th e ity ; ard
WHEREAS, thi s Reso luti on is being adopted to provide an initi al descripti on of tl.e ity of
Eng lewood Lirecn Community Progra m nnd to se t forth ce rt ai n projt.-cts to be included ti,erein .
NOW , THEREFOR E, BE IT RESOLVED BY THE CITY COUN IL OF THE CIT Y OF
ENGLEWOOD , OLORADO , THAT :
Sectio n I . Es tabl is hment of Ci ty of Englewood Gree n Co mnmnity Progra m. The City hereby
es tabli shes th e it y of Eng lc•.n){)d ,rccn ommunit y Program as a Green Co mmunity Pro gra m
wi th in the meaning of Section 54D. The Ci ty of Englcwoocl Green ommunity Program shnll
include , bu t not be limited to , improvemen ts to vnrio us puhl ic bu il di ngs of the City that arc to
lowe r th e electri ca l, natu ral gas and water usage in such buildin gs an d crea te cos t savi ngs to th e
it y, as guarant eed in the Energy Perfonnancc Co ntra ct (th e 11 EP ") be tw een th e Ci ty and
Ameresco, Inc . (the ''Con tractor") pursuan t to which !h e Con tract or is to se ll , in stall and service
certa in energy efficiency equ ipm ent of a spet.\ficd type of class and provide other sen ·iccs , all as
specified in th e EPC .
~ Fut ure Additi ons 10 Progra m. Th e projects and programs li sted in Sectio n I hereof •
are not int ended to repre se nt au exh austive descripti on of th e potenti al proj ects and progra ms lo
be included in the City of Englewood Green Co mmunity Program . Th e Cit y Council oflhe City
(th e "Co uncil ") intends and ex pects that addit io nal proj ects an d programs will be added to the
Cit y of Englewood Green Co mmunit y Progra m by fu ture reso luti ons of th e Co un ci l as such
projec ts and programs arc deve loped .
Secti on 3. Confirmati on of Pri or Acts . Al l actions not inconsistent with the provisions of th is
Resoluti on hereto fo re taken by the members of the Co uncil and th e offi cers and em pl oyees of th e
City are hcreb ,· ratifi ed, app roved and con fi rmed.
Secti on 4. Repea ler. Al l pri or acts, orders or reso luti ons, or parts thereof, by the Ci ty in
con fli ct with thi s Resoluti on are hereby repea led, except that thi s re pea ler shall not be co nstrued
to revive any act, ord er or reso luti on, or part th ereo f, heret ofo re repea led.
Sec ti on 5. Severability . If any section , para graph , clause or provi sion o f thi s Resolution shall
be adjudged to be invalid or un enforcea ble, th e in va lidit y or unenforcea bility of such section,
paragraph, clause or pro visio n sh tll not affect any of the remainin g sections, paragraphs, clauses
or pro vi sions of thi s Reso luti on, it bein g th e intenti on that th e vario us part s hereof arc severabl e.
ADOPT ED AND APPROV ED thi s 19th day of Jul y, 20 10.
ATrEST :
Jan1es K. Woodward , Mayo r
Lo ucri shia A. Elli s, City Clerk
I, Lo ucri ,hi a A. Elli s, Cit y Clerk fo r th e City of Englewood, Co lorado, hereby certi fy th e
above is a tru e cop y o fR cso luti on No. __ , Se ri es of 20 I 0.
Lo ucrishi n A. lll li s, Ci ty Clerk
•
•
•
•
•
ORDINANCE NO .
SERIES OF 20 10
BY AUTH ORITY
COUNC IL BILL NO. 25
INTRODUCED BY OUNClL
MEMB ER ____ _
A BILL FOR
AN ORDINAN CE EX TENDIN G AN EX IST ING TEMPORARY SUS PENS ION OR
MORATORIUM ON H IE ESTAB LI SHMENT OF NEW MEDI CAL MARJJUANA
DISP ENSING AND GROWING USE S UNTlLJULY I, 20 1 I.
WHEREAS , it has bee n brought to Council 's att en ti on that the current Unified Devel opment
Code does not adequately defi ne or limit medical marijuana dispens in g and growi ng uses; and
WHEREAS , City Council has directed staff to review, crea te an d rev ise, if necessary,
provision s co ncerning medica l marijuan a di spen sin g and growing uses; and
WHEREAS , slaffwi ll need suffi cient time to review and coo rdin ate the provis ions relatin g to
in cdica l mnriJunn a dispensing and growi ng uses in th e ode; and
WHEREAS , Cit y Cou nci l dee ms it necessary to coo rdin ate tlu, rev iew of th e Unified
Development co de and find s it app rop ri ate to prohibit the establi shmen t of new medica l marijuana
dispensin g and gro wing uses in th e Cit y unt il the rev iew by the staff and Ci ty Co un cil ; nnd
WHEREAS , th e moratori um pa ssed Au gust 17, 2009 and extended until October 19, 20 10 stops
th e est abli shm ent of new bu sin ess es ; and
WHEREAS , those uses already in busine ss would not be affec ted ; and
WHEREAS, in order for th e Cit y to comply wi th equ al protecti on issues , th e morat orium or
temporary suspe nsion mu st ap pl y to all zone di stri cts unles s spec ifi c exempti ons can be
legit im ately sci fo rth due to a fi ndin g th at a particul ar zo ne di strict shoul d be ex cluded ; and
WH EREAS , th e revisions to th e Unified Deve lopment Code an d the upd ntir,g of th e uses
all owed in all w ne di strict s will hel p prot ec t th e publi c hea hh. safety and wcl '.nre by prese rvi ng a
snfe, hea llhy, and sound environ ment wi thin tl1 c Cit y; nnd
WHEREAS , the citize ns of Englewood and the City Counci l have determin ed 1lmt further
rcvisivns to the Unifi ed Dcvel op1 :, .. ,11 ode arc necess ary to pro mote, coordin ate, and imp leme nt n
high qua lit y plan to produce well balan ced ,oning in the City; and
WH EREAS, th e current listing of uses is not mee tin g the .1·,ove cri teria ; and
WHE REA . th e Co lorado State Legislature has decided to also address thi s issue by the
passage of House Bill 1284 of th e 20 10 Sess ion an d th e City Co un ci l find s that th e revis ions to th e
City's Unified Development Code mu st be coo rdinated with the requ irements of th e Co lorado
Statut es as we ll as th e Co nstitut io n; und
12 bi
WHEREAS , the City Council find s that thi s extension of the existing mora torium or tempora ry
suspension of the establishment of all new medical marijuana di spensin g and growing uses is
necessary to implement the revisions 10 the Unified Development Code consiste nt with the Stal e
Statutes;
NOW, THEREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO , THAT AN EXISTING TEMPORARY . USP ENSION OR
MORATORIUM ON THE ESTABLISHMENT OF NE W MARJJUAN A DISP ENSING AND
GROWING USES UNTD, JULY I, 20 I I.
Section I. By reaso n of the fact that the Englewood U1tlfied Deve lop ment Code does not
adequately define or liutlt medical marijuana di spensing ,1,'1d gro wing uses and for the iuunedi ate
preservation of the public property, health, peace and sa (',,·.
Section 2. Said moratorium or temporary suspension shall be for any medical marijuan a
dispensing and growing uses within the City of Englewood not in opera ti on by August 17 , 2009.
Section 3. The City Counci l directs City staff to deve;op appropriate recommendations to
Council, within the moratorium period , to be cons istent with this Ordirn ... ,cc and to provid e fo r an
updating of the Unified Development Code relating to medi ca l marijuar., dispensing and
gh.iW ing uses .
Sectio n 4 . The City Counci l finds the provisions of thi s Ordinance are tempora ry in nature
and are intended to be replaced by sub sequem !cgisl a,,.. enactment so that the morat oriu m or
temporary suspension as specified in this on 'In ·1ce ol .all tenninate on July I, 201 I .
Introdu ced , rea d in full, and pa ss ed on fir st re.,um p n th e 19th day of Ju ;y , 2010 .
Published as a Bill for an Ordin ance in th e Ci ty 's offic ial newspaper on the 23~ day of Jul y, 20 10 .
Publi shed as a Bill for an Ord inance on th e City 's offi cia l website beginniug on the 21 st da y of
July , 20 10 forthiny (30) days.
Jam es K . Woodward , Mayo r
ATl'EST :
Lo ucri shia A. Elli s, City Jerk
I, Loucris hi a A. Elli s, Cit y Clerk of the City of Eng lewood, Co lora do , hereby certify that til e
above and foregoing is a tru e co py of n Bill for an Ordinance, introdu ced , rea d in fu ll , and passed on
first reading 011 the 19th day oi luly, 20 I 0.
Loucrishia A. Elli s
•
•
•
•
•
•
RESOLUT ION NO.
SERIES OF 2010
A RESOLUTION RECOMMEND ING TO THE CITY MANAGER OF TH E CITY OF
ENGLEWOOD, COLORADO AN EXTENS ION OF THE EXISTING SUSPENSION OR
MORATORIUM ON TH E ENFO RCEME NT F SELECT PROV ISIONS OF THE
ENGLEWOOD MUN ICIPAL CODE 2000 , THE SIGN CODE , PERTAIN ING TO BANNERS
ANT) PORTABLE SIGNS ; THE DISCRET IONARY AP PROVAL PRO CESS BY THE CITY
MANAGER OR DES IGNEE FOR SIGNS UNDER 16-6-13(3)(b) AND 16-6-1 3(41 E.M .C .;
AND THE PROV ISIONS PERTAINING TO WALL MURALS FOR A PERIOD OF SIX
MONT HS u ,,nTL FEBRUARY I, 2011.
WHERE,' S, the City of Eng lewood ha s spent a great deal of money and effort p1Cnr.,1ing its
downtown area as a shopping des tinat ion and a cultural and artistic venue ; and
WHEREAS , th e Co lor.do ourt of Appeals has found the requirement for City Ma.10,;er
review and approval of certain types of signs is unco nstitution al; and
WHEREAS, instea d of spec ia l rev iew and approva l th ose sign s li sted in 16-6-13(3)(b), murn ls
wi ll continue to be reviewed as a regular sign pennit and subject to the re view times specified fo r
all other si gns ; and
'A'l-lEREAS, the City Cou 11cil ha s direc ted stafT to review and revise, if necessary, provi sio ns
of the Sign Code concernin g the use and display of wall mura ls: and
\VHEREAS , it ha s been brou ght to Co unci l's attention that so me businesses in Eng lewood
feel th e Unified Development Code does 1101 adequately address the use of banners and portab le
signs in rcJation to the remainder of the Sign Code ; and
WHEREAS , staff will need su ffi cient tim e to rev iew and coordinote recommendations relating
to the pro visio ns in the Code; nnd
WHEREAS, Ci ty Cou ncil has dcc,nccl it neces sary 10 coordinole the revi ew oflhe Unified
Development Code and fow1d ii appropriate 10 1c111poraril y suspe nd enforccmcm of select
provi sions of th e sign Code rev iew by the stuff and Cit y Coun cil by the passage of Reso luti on No.
76 , Sc •fos of 2009 ; Reso luti on No . 3. Series of20 i0; Resolution No. 28, Series o f 20 IO oncl
Rcso lul,cm No. 32 , Series of 20 IO ; and
WH ER~AS, th e morn lorium wou ld co 111;1me to 1en1 porari ly stop enforcemen t of those sec ti ons;
ond
WHEREAS , any review or revision 10 the Unifi ed Dcvclop,nent Code will help protect the
public hea lt h. sufe ty and wc lfnre by pre serv in g a snfo , health y, and so und environment wit hin the
City ; nnd
WHEREAS , th e Ci ty ouncil find s lh ol an od dili onal six month morat orium or lemporn ry
suspens ion of th e cnforcc,nenl of certain provi sions of the Englewood Muni cipal Co de 2000
pertai ning to wa ll mura ls; banners and portab le signs and the di scretio nary approva l process is
necessary to implement and begin revi ew of th e Unified Developrncn l Code ; and
12 b ii
WHEREAS, after a review of the effect of th e moratorium relating to signs on the community, •
tl1e recommendation may be to keep the Code as ;t current ly exist ,; so any person who purchases ,
ereots or maintains a sign subject to this morat orium during the moratorium period in
contravention of the existing Sign Code will do so at the risk of being subject to enforcement at
the tennination of the six month moratorium;
NOW , THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section I. th e City Council of the City of Englewood, Colorado recommends the City
Manager estab li sh a moratorium or temporary suspension on the enforcement of the Englewood
Municipal Code 2000 pertaining lo banners and portable signs; the discretionary approval process
by the City Manager or Designee for signs under !6-6 -13(3)(b) and 16-6-13(4) E.M .C.; and th<'
provisions pertaining to wall murals through February 1,201 I.
Section 2. All signs , • "n tl1ose subject to this mora torium , shall still be required to comply
with 16-6-13 (N} Prohibited , Hazardous , and Abandoned Signs as well as !6-6-13(M)
Maintenance.
Section 3. The City Council finds the provis inns of thi s Resolution are temporary in nature
and are intended to be replaced by subsequent lehislative enactment so that the moratorium or
temporary suspension as specified in this Resolu1 ,on should tenninate on February I, 2011.
ADOPTE D , .ND APPROVED tlus 19\h dayof July, 20 10 .
ATTEST :
Jam es K. Woodward, Mayor
Loucrishin A. Ellis, City Clerk
I, Loucrishia A. Ellis , City Clerk for the City ofEn g!ewood , Co lora do, ,1 creby ce rtify the
above is a tru e co py of Reso luti on No .·--• Series of 20 I 0.
Loucrishia A. Elli s, City Cle rk
•
•
•
•
•
Cities of Service • Dec laration of Service
~CITIES OF
~ SERVICE
Home
About CltlH of Sarvlco
Coa lltlon Mtm btrt
Dtcluatl on of Se rvice
l eade rs hip Grants
Me dia Conter
Ph oto Gallery
links
Contact Cities of Servlc l
Copyrloh1 2010 Oties of Sel'\IICC!
Declaration of Service
WHEREAS America has a proud tradttion of service and
volun leerism that dates back 10 the colonial era and 1odoy can be
found in communft.ies across \he fifty slates :
WHEREAS the blpartis.:n Edwa:d M '!f'r-:ady Serve America ,
signed Into law by President Barack Ob ,ma on Apnl 21, 200\f vu:IU,,
on this lra dillon , encouraging all Ame rica ns to serve lhelr
communities In new ways ;
WHEREAS cities, home to many of the nation's mosl persis lent
challenges , are positioned to bring l"l8W leadership , fa cilitation , and
lnnovaUon 10 the service moveme nt
WHEREAS the current need fo r publlc-splrited residents to help
address Increased hardship resulting from the globa l financial and
housi ng aises ls clear;
WHEREAS service enriches the lives of Americans of all ages , and
each new generallon of young Americans must be enga ge d to tackle
eme rging challenges;
NOW, THEREFORE , we resolve to develop a coalition of mayors
from cities large and smah to work together lo hames s and focus the
ene rgies of our citizens. Citie s of Service coalition members will
support efforts to lnetease service opporlunHles In our cities by:
Devel oping o comprehensive service plan and a coordina ted slralegy
focused on mJl chi ng volun1ee1s and established commu nlly partners
to the area, of grea test local need ;
Working with olhe r mayors and eloded olficials 10 advance slrategles
and bes t pracllces lhal accelerate the service movarncnt and
produce measura ble results.
Encouraging other mayors 10 Join lhls naUonal effort to engage our
cillzens ; and
Ensuring Iha! the voice of cl!ies Is heard In federal leglslallve , policy ,
and progra m disOJssions relaled to selVice . which will help the
country achieve the ambitious goal s of the Serve America Act •
12 b ii i
; ' I CITIE!; GF SOl'IICE ►
'1EMBCRS
• Fresno, CA
• Gr<1 1'\d Prairie , TX
• Grand Ra pids , Ml
• Harrisburg , PA
• Hattle sburg , MS
• Honolulu , HI
• Hous lon , TX
-Irvine .CA
• Jackson , MS
• J11eksonville , Fl
[ill 4 JI-C0OF101 ►
7/13/2010