HomeMy WebLinkAbout2010-08-16 (Regular) Meeting Agenda Packet1. Ca ll :o Order.
2. In ,ocation .
Agenda for the
Regular Meeti ng of the
Englewood City Council
Monday, August 16, 2010
7:30 pm
Englewood Ci vic Cente r -Coun ci l Cha mb ers
1000 En glewood Parkway
Englewood, CO 80 11 0
3. Pl edge of All egiance .
4. Ro ll Call.
5. Co nsideration of Minutes of Pr evious Session .
a. Minutes fr om th e Reg ular City Coun cil M ee ting of August 2, 20 10.
6. Reco gnition of Sc heduled Publi c Comme nt. (Th is is an o pportunity for th e publi c to address
Ci ty Council. Council May ask c;uestions fo r clarificati on , bu t th ere w ill not b e any dialogue.
Pl ease limit your prese ntati on tc fi ve minutes .)
a. Stewart H . Fonda , D irec tor of Util ities, w ill prese nt in for mation on awards rece ntly
re-:eived by th e W as tewa ter Trea tm ent Plant.
7. Recogniti on of Unsched uled Publi c Co mme nt. (Thi s is an opport J nity for th e public to
addres s City Coun ci l. Council ma y ask qu es tions fo r cla rification, I ut there will not be any
dialogue. Please limit your prese nt ation to thre~ mi nutes. Time fo r un sched uled pu bli c
r.o mment may be limited to 45 minu tes, and if limit ed , shall b e continued to General
Disc uss ion.)
8. Communications, Pr oclama ti ons, and f ppointm ents.
a. Pr c>da mat ion declaring Sep tember 2010 as Nati onal Alcoh ol and Drug Addiction
Recovery M onth .
Ple ase notE'· : •ou have I d1sabili and need auxillary aids or services, please no tify 1he City of Englewood
1303-762-2 ~O~, at leas l 48 hours m advance of when se•vlces are needed,
Englewood City Council Agenda
August 16, 2010
Pas e 2
9. Con,.;f,l • genda Items.
a. /<v,J ,val of Ordinances on Firs eadin g.
Counci l Bill No. 26 --Recomm endati on fr om th ,, Public Works D epartm ent to
adopt a bill for an ordin ance acceptin g two eascr:1e nts o n behalf of th e
Englewood/Littleton Wastewater Tre atm ent Plant. STAFF SOURCE: Dennis
Stowe, Manager of the Wastewater Treatment Plant.
b. Approval of O rdin ances on Second Rea din g.
c. Res olutions and Motions.
Recomme ndati on fr om the Comm, • · D evelopment D epartm ent to adopt a
resolution supporting th e A,apahoe ~ .,unty Enterpris e Zone Expa nsi on
request. STAFF SOURCE : Darren Hollingsworth, Economic Development
Coordinator.
ii . Recomm endati on fr om th e Community D evelopment D epa rtm en t to adopt a
reso lution authorizi ng assignm ent of Engl ewood's 20 10 Pri va te Acti vity Bond
(PAB ) Alloc ation to th e Colorado Housing and Finan ce Autho rity for home
ownership programs. STAFF SOURCE : Darren Hollingsworth, Economic
Development Coordinator.
10. Public Hearing Items (N o Public H ea ring Scheduled).
11 . Ordinances, Reso lutions and Moti ons
a. App roval of O rdinan ces on Firsl Rea ding.
Coun ci l Bill N o. 27 -Recommend ati on fr om the D ep artm ent of Parks and
Rec rea ti on to adop t a bill fo r an ordin ~r,ce gran ting an ea sement to Public
Service Compan\' of Colorado for ;:,st ail ati o n of a natural gas line and
regulator station at th e City of Englewood's Ro ma ns Park . STAFF SOURCE :
Dave Lee, Manager of Open Space .
ii. Coun ci l Bill No. 28 -Recommendation from th e D epa rtm ent of Par ks and
Recrea ti on 10 adopt a bill for an ordin ance gran tin g an ease m ent to Qwest
Corpo rat ion for install ation of telecommunica tion faci li ties al th e Broken Te e
Eng lewood Golf Cou rse . STAFF SOURCE : Dave Lee, Manager of Open
Space .
Please note: If you have a disability and need auxillary ard s or services, please notify the Oty of Englewood
(303-762·2 4051 at least 48 bou rs in advance of when services are needed .
Englewood Ci ty Coun cil Age nda
Aug usl 16, 20 10
Pagel
iii. Coun cil Bill No. 29 -Recomm en dation from the Community D eve lopment
Department to approve a bill for an ordinance au thori zi ng th e exec ution of
two Intergove rnmental Subgrantee Agreem ents w ith th e 20 10 Comm unity
D evel opment Block Grant between th e Arapah oe Board of County
Com miss ioners and the City of Engle wood. STAFF SOURCE: Janet
Grimmett, Hou sing Finance Speciali st.
b. Approva l of Ordinances on Second Readin g.
c. Resolutions and M otions.
Recom m enda ti on from the City Manager's Office to adopt a reso luti on
approving an adden dum to the agree m ent with th e Hu mane Society of South
Plan e Valley for an imal sh eltering serv ices . STAFF SOURCE : Michael
Flaherty, Deputy City Manager.
ii. Recommendation from the Parks and Rec rea tion D epa rtm ent to adopt a
reso lution supp orting the Great Outdoo rs Colorado grant application for
D un can Pa rk planning funding. ST Aff SOURCE : Ga ry Hultberg, Recrea tion
Mana ger.
iii. Re co mmendation from the In forma ti on Techn ology Depa rt ment to app rove,
by motio n, an agreement for the purchase and imp lemen tation of a n ew City-
wide ph one system . Staff recommends awarding the co ntract to MSN
Communications, In c. th rough an exis t ing Sta te of Colora do co ntract in the
amoun t of $3 24,201.50. STAFF SOURCE : Jeff Koni shi, Director of the
In fo rm ation Te chnolo gy Dep artm ent.
1 2. General Discussion.
a. Mayor's Choice.
b. Council Members ' Ch oice.
13. City Manager's Report .
14. Ci ty Attorn ey's Rep ort.
15. A djourn ment
Ple ase note: If you have a disabili ty and need auxiliary aids or services, please noti fy !he Cily of Englewood
1303-762-2405 \ at least 48 hours In advance of when services are needed ,
" ... Our current best practices and thinking will be available
to future operations personnel!'
· L f1SCAOAAdrt111 tr.,ICII' GJry~y, •. ,,.,.ofth9 m :w"+!f1ff1 fOlt:lire
rompttd by requireme,,ts to ll'ICfllase capacity and
reduce nhratet flowing Into the South Platte River,
the Littleton/Englewood Wastewater Treatment
Ptant (VE) upgrade project wu lhe large.: of Its
In Colorado when it began In 2004. Expending from 36 to
gd and lnstalllng new denltrification proceue1 required a
Jive planning. design and conmuction effort led by Brown
::aklwe« to upgrade thls facility while maintaining uf1ting
ment processes.
,e motl lnnowtlve upoctof the project may be the ptant 'I
mation netwotks.A new SupervllOfY Control and Data
1laltion {SCAOA) system fully automates all plant operations.
1orma re.I-time equipment m"lntenance diagnostics and
>Ute,ized maintenance management, process analysis and
rot and alann paging. In addition, a new onllne O&M manual
,nty helps staff understand how the S)'ltem works, rta knowt-
management program captures the hands-on Dperiance of -··
•en1 ln draln•hu been a per1\stont concer, for utilities around
the country II a aenaratlon of workers app chea reti,emenl
L/E'I IHdershlp team, many nearing retire, ient themHlves,
tack led the two-fold challenge: to create a ,ystem to collect op-
erational knowledgu on an ongoing bult Cf d record put ln1lght1
from veteran work.en.
To capture the knowledge of it& maturing woridOJCe, rnanaprs
Interviewed senior ataff and entered lhla Information Into the
O&M manual's database.Operations ataff alao log their procesa ~~=~::.~::.:a,~t=~=t:~1
;,~
es and thinking will be avallabto to future operations peraonnel,"
says l/E's SCA DA AdmlnlstratorG.-ryWysa,one of the managers
1ettoretlre.
Notonty does the S)'ltem include the maintenance know-how
of &mployees, it eontlnu ousty mon itor, the ttatut of equipment
and real-time oerformance data "rhe deotti of Information Is
1. Gary Wyse,l/E SCA.DA Adml nlstnitcw L UE'aNew clef'oltril lcatlo n l1e11ity l. Seoond.11y cl1rlflers 4. {Lett to R1ght)Vinet Ht lM n, Pla nt Ope r11tor;C,tll;
Fan-rit r,Proceu Speclall1t;JohnWright, Lead Opet-a to,, Bre11n1 Dmkln, Oita Analfit:Jlm Tallent,Ope rations OMalon MINIBIII'
unbetievable," says 'Nvse. 'With the cUck of a moose I see the
performance of atmosteny valve, motor and pump In the plant.
The O&M manual,asset managenwnt, maintenance procedures
a nd records are all integrated. I can compare real to expected
perfOfmance, know if repairs are required and get It done before
a 1eriou1 failure become• more likely."
More teUlng:The new Information syt:tem has Improved t!lffl-
cit!lncy 10 t!ltfllldive4y that no new staff wa11 r9qulred to operate
the expanded plant.
"VE and SC have created a 1llc k Information management sys-
tem that emacts and delivers liE'I operatlonal and institutional
knowtedga. tt le one the moat advanced facilities In the nation ,"
says Kirk Petrik, P.E ., BC's lJE project manager,
'This project brought L/E Into the 21st century," said Jim Tallent,
lJEOperationa Division Manager. "Technology has repl aced many
ohvsical tasks. allowlmt oooratora to focus on other orioritles.
Downloading and retaining lnstitutlonal k:nwledge Into SOP1
within theO&M manual la a huge benefit for both cunent and
future ptant 1taff. We are 'growi ng our futum."'
The 8½-year project was driven by unproeec'Anted populallor
growth In the tate '90s , a new, c.tringent ni'.rat , r,qulrement 11
the need to Improve an aging infrastrucb. re. All, 1 traetment
proc816&1 were upgraded and Include ln j10Vatlon1 ti~t produ
sisnlficant C05t savings and an englneerfr1g p~ patent, a
that positioned the faclllty for future expansion and modlflcal
Th11t tho project came In on time, under budget, with no ~m1
viotations and an excellent safety record, mad• the ,uccesa
eYengreatftr,
For more information, contact Ed Melanson at
tmelantonObrwncald.com
/?70"
CitJ tf \S . Gil, of
Ullfclon ( (_ Englc'v.-ood
~0J!ll;Eltbgb~ ~t~ n~~t :Plluntt
~) C~Pn~~:
Adoo~~I.~~
Table of Contetits
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MARK E. UDALL
Co1-0RAOO
WAS HINGTON, O ,C . 20510
May 25, 2010
Denni s Stowe
Littleton/Englewood Wastewater Treatment Plant
29 00 South Pl atte River Drive
Englewood , CO SO 110-1 460
Dear ~1r . Stowe and Littlet on/Englewood Wastewater Trcauncnt Pl ant staff,
I wo uld like to take thi s opportunit y to co ngrat ul ate the Lit1l eton/Englew ood
Was tewater ·1 ,catmcn t Plant for bein g awarded u 2010 National
Environmental Achie vement Awa rd in the Research & Technology Cate gory
by the National Association of Cle an Water Agcnc ie L Your dedication and
contributions to th e stud y of de -nitrificati on and waste s•atcr treatment have se t
yo u apart as a leader in th e movement for increased envh, .,ment al protection .
I sin cere ly appreciate yo ur efforts lo exce l in th ese areas, and I encourage you
to co ntinu e explo ring inno vative ways to treat our water and pre serve our
be autifu l surrounding s. Than< yo u for yo ur co ntinu ed commitment to keeping
Co lorado , wa ter cle<n,
Mark E. Udall
Unit ed States Senator
16
NAME :
l.ll1llllvEngleWUIIWIIIII' --
LOCAilDI:
PLAIT SIZE:
IIFIASTIUCTUIE:
SmAanloul dtn!trfflcltlon and lwtiarf
l1hllcrl occu wttNn 1111 proc .. IJffl. Thi ,)'led--•·-..... 'li.y nlilllWll Pfat&. A nN SCAOA
e"~': = = :.;
~ddlainlldltrilWSlmofflldloMM l:~~
·-----...--·•-----......................... "" ..... ...................... ,.. ...
PI.ANTP ~
Upgrade to Innovation
A forwa rd -looking upgrade project pos it ions a
Color ado treatment plant well ahea d of the curv e
I) «r:mbcr 2001 muktd dw complnion
ufand&hc1UJ,$114,millior1Ph.ue ll
rl,,.N uptnde u tht Uttkton.l~
W.i1CW1tu Trc.tmml P4111 (UI!. WWTP') In i.h·
1lnon. Co«,_, ,.,fud, pn,«UH wutrwllU fn,111 U
wUmion dlruku and KTYa ,no rc u.an :,CU.UOO
~tJ vw:r a IOO-t11•mlltwn'lu •ru,.
The an,bldout pro;tct CIIT'IC In ntariy UJ million
uoidrr~andlhffcfflOIIW.hcaduf1hic:Jta1e'•
1t~mmpbnaKhc:duk.A 1riuafd,h,lng~
tortnrculil..iffl1heupcr,dc,,ezplaintdJlmTalffl,
opcrwon, dlmlon ITWIIFf b th, UE WWTP:
,.,...,_,...._Foadw',h..,,inw.
lncnua ln f1.,w ilnc:c 1kt I.lie 1,90., ~1 IIICft.uin.1
popuLulon proj«don1 and n-nrlngmc d«hafJC
ttqUlmnmu,capadcyntedtdtobeup,ndatfuwn
diccurnn1 l6 mllllonplpcrcliy(ln,d) IOSO med,
Dn~~Onihtqul.illl')'
Nik. •khw&.h ,ht &dlky had mdary IIUlfflaM
apai,llitkilf'or -.mmonlamnonl. T1llmcAld.-
rrphtioiu 1tprdlna nlmic ttmOY1.I rrqulttd "dr •:
11VJa11nf'1 r""'HI b,; .ddtd.
Afi"l -.f""•'"""""' Crklcal lnfouuuaure coi,i,
pontnUU IN planc11"m,glnsa111l,-hid "Jll,lr,
rtpl,,ctnxnt u, updul"I-l'l&Mlnc (u, thr p111)rc1
bfg1n In 2000, and dr.lpl ,m compkicJ In , "'04.
"Whtn conmlKl lon IKgan In 2004, 1hc Ph11e
II uppadc WH 1hc lugut pro_lm oflu klt1d ln
Colo,ado_-T1llu11 uld. "Nlntty mlll lo n dollau
In high Ir compla lm provnnc nu wm conmuatd
wi1hln, 40-acrt 1ht whlk 1hc f1dllly rtmalnnt In
full opr.n1ion_-
All ll D( ihe ailllllf 1tutmmlj-indudcJ
opaatlon&I ind iblgn upg.nda, IIKh u Mruaur&I
ttpaln:dmnc:aisynanlmproffl'AmU;poa:11•11to-
rrwioo:JmaJ1ccniol.tuOfMlmlre~lcncy:
ind awonu.don allll ln!tgntlon of1 hc.SCAOA f)'llet11
wit h btulnw ind m1l111C1Unoi: lnf'omurlon 1y,uma.
Funding
r..-, funding Wal obt,lncid through the HIit
1twol-rin1 l.un fund, bundt lu.ltd by1hc Colon.Jo
Rnowu,, .i.nd "-t Dffl-lopmcm A111hur hy. STAG
Gn,nr11nd1'ai'.hdlyl$c,,,r r EntuJWllc Fund.
The ptofc.:1 1wn wu able io t.m S2 million
thank, to eudul de.sign ind , rnnnrumGfl nwuge-
l!l(IM m.m th.w mlnlmbal cha nst unlm. Oripn1.Uy,
SS mUJlon wtl Ion ~kif ch&1rp«det <ontln•
gtncy. T1Um1 uiJ. but ,n lnacdlblr low nnm and
omluioru pctcmuge f"ot changu-0.1,. errora, o.4~
omiWDl\,-....,nuh-ali nthc.avtnp.
H'9hlghtlng-
Enr:'IJ' d'fldr ncy and bold innon1iim wae ptlori•
1la thtollfh-ihr: dnlp.
•Du,l ng thh pro¼«,, Xcel Eac'II' lnc.roduocd
•nuiugr,dJ'iclrncy1dlmpn11t1m,whcrtspcd-
lltJtqUipmen1 upgr...Jrd lortffkkncy<"OIIJd nrn
lffil1Nfrom1hcdn.uicp1V¥idn,"T.allmlwd. 11w:
rtb.aic pr111,um raliud Sll.000 10 1he UE. WWTP
chmughthcduign."
-r'bedm!trlf'lu.1onptocwll'ICO!pora1CSltnl,ry
flhtlf. allowln1 both filuat lon and dtruulAadon IO
limlffl.lnmwJroccu,.-Talluic wd, "whlch~dun't
bd!..,.hub«ndonellefotr." Ano1htrlnnun1!Yt
ib1p aUowt lnJ1ridutl chunb.J bit and l'.ftll1tol 10
cich ta.nk.rtd:IICffiJcar,nnlc:osu..
,i,crecydint:JditnkrllWdJlum<1trrunls
uui,.un!rp;andpM'IJn nc&lly 'fKt' uuuncnt..·
T.ikac l,IJd.Byrtqdl"l"'Pt015 mgdofcffiuent
be 11110 die prlmuy ununcnc pmC'a', 1k nkrtic
~bmluadt41io5tn&fl,AV1n1thoi>.
~ofdnllanrwryrnMhbymlnlmbJn&1hc
mc1hanolMlckdlndaikrillculon.
An~5C\0Ary,cirm acimtamotr than
2 111ill»n pkca of dua, mmptttd IO about 2.500 In
Ulel'xilily'1old1)'1tan.xconllnt:ioTallcm..
"We wr:~ Ible Ill crnir a rupttb human-machine
lnmf.1C.c1h11 could1e1 1-111nd1rdfuidiclnctu.,
uy."111dGatyWyw.UEW\VTl"1SCADA.dmln-
lu raw,. ~dtpthollnfOfmadonwr:angr1 la
unbdlimhlt-whh a dalgn 11.ndud Wt ff1!U1m
no ll'IIMClhan livedlcU,opu~on ~n kft11uy
piru old.&u. or dlapiffllc lm....dbt.tly.•
lwoncwJ«Ond.a,ydarlRmM:iellkkdtodic
pl1 nt'111CCU~,Y llntmffll un. Ed1dngduifim
wut mod1fled 10 .i.llow few ln.:raxd Kt\1111 holo!ogi,
alwdgcomtrtil. £.i11Mg~idtcl)l'olacl ~nklwnt
ra1ofliicd 111 -.u rc.M:r'll lo n 11nU, whk h mean,
,ht conmunlon of one lc:u tolld,~ ~•nd
~Hyd.&rif'lff.
Tliencwdtwaterl111fadllc}'wn111CWpunl{t"
Ing IICNn:e tlwt rm1htd In long-tum srtingt ind 1
1k.int1, ~:w r.nor-f11tnJ)r fadl k7. Addhlon.al bboUdJ
scongeo.in.nruncddurin1Phasc ll 1Nuw odor1nd
mlnlmlln labo,.
PlltMrtngforthefubn
>.ujof rl,tym and p111nc11 lo, 1kb proJrct
lndudtd the lJE W\VTP ,u.ff. raponliblt fi,, ph n1
opu11 lon In the-mkbr of I ma jo r conmuerlon prot,-
CCtl 81VWn 1ndc.ld\ffll pnmdttofdcslgn.pbn-
nlnt:tnd prof«s 111111J&fflltnl 1u~in.a1ccun•
t1-ac10f1ndfadlhyc1Toru:1ndp:nmlcon1 1ac101
ll'ntun Summh Con1m.11.:1nr1, Inc.
The protea ', bold. lnnont!Yt dnJan offc:11 O«IWI•
kyfutmcalngfiau1t rt(U4to ry!Uf,1lmncnu1nd1
g111wlnapup11 latlon.
•W11h1hhchallt~,1hcreM:rt nodllutntpcrmlt
'llob1iolu 1mlbuud111 1heprolca,1 nd1na,-pc-,-
r«i-a 1111.i.l uf thm ml nor b1-1hni ;a«kkni,-
1,1fuy 1tt0rd wa1 achlcval," T1lknt said. "Thepro;«t
w-u comrlncd In Dcarnber 2008 ,nd k n1rrr111lr
nictdllf&ll ~rtmrnu andnpttUtionf.0
•
"8blttaWhwnls16111Cbl1tdttttfittW.tfltfW....,
a,,,,,t.ftllllll~blrudlld1tM1.154.1151•b'I
HIii at llwltNne~
Fumort"11om!1l lon Mtlllnl11Mon ... i..i■'1 ---
JUU aoo, • WATl1' & WAl1H DI GUT
LITTLETON/ENGLEWOOD
WASTEWATER TREATMENT PLANT
!PHASE 2
i UPGRADE
"The team developed Innovative designs saving us ml!Ye:=-e* rlollars and resultlnf In one of the
most advanced treatment fac/1/tles in the nation."
BrownandCaldwcll.com I Gotdon, CO
Cowboys Stadium, Onions-to-Ener g y System, Among Final Eight Seeking
Engineerings Highest Honor
T, Ar I J, I 2 43 Pl-I
WASH INGTON --(BUSINESS WIRE)--One of eight 0ni'.l ls ts will be named th e year's most outstan l'.!lng engineering
triumph at the upco ming Eng ineering Excellence . vards {EEA) Ga la-the "Academy Awa rds " of the e" neP11 ng
industry-on Tu es day April 27, 20 10, at th e Grand Hya tt Hotel in Wa shi ngton, D.C.
Spo nso red by the American Counc1I of Engin eeri ng Companies (ACEC :, th e an nual black-lie Gllla will l .:.. ,.,le 163
Jnglneering accompti sh m en t s f rom throughout the world lndud lng t '1e prest1g lous "Grand Co ncep t or A, rt' for the
year's most ou tstanding en gineeri ng ach ievement.
Emmy Award-winning comedia n Ro ss Shafe r will serve as Ma ster of Ce • emon lcs. The eig ht flnall st s from .,.,1irrh the
Gra nd Ca r :,;!or Aw ard will be chosen are:
• Cowboys Stadium, Arling t on, Te xas, by Wa lter P Moo re -The S 1.5 billio n, 80,000 ·seat home t o tile NFL 's Da llas
Lowbo ys features the world 's lo ng es t single span roof, th e world 's largest moving roof pane ls, and the world'!>
largest mo vi ng glass doo rs ,
Dee and Ch arles Wyly Theatre, Daffas, Te xas, by Magnu sson Klem enc ic Associa tes -A new 12-story performing
arts fa cility with a one -o f -a-kind venlcal stack structural de si gn creates an unm atch ed level of ra c1l1 ty nexl blllty . The
stage, floors, seating stru ctures, batconle s and even walls all move-up, down , In, out an ll around -to produce an
endless variety or performance co nfigurations,
Sound T ra nsit's light Rail Beacon HIii Station and 1'unnels, Seattle, wash., by Hatch Motl Mac Don ald/Jc1cobs
(Jo int Venture)-Desl gn and constru ction or on e-mlle-long twin tra nsi t tunnels , a dee p-mined transit station, and a
matrix or ve hlcle, pedestrian, and ve nlllatlon tun nels, all whlle overcom ing unstab le soils 200 fee t be low the
sw-fa ce.
• Bob Kerrey Pe destrian Bridg e , Omaha, Neb., by HNTB Corporation-The 1,0 I 2-foo t -lon y curvilinea r cabl e·
stayed bridge risi ng 200 feet above the Missouri Riv er is one or the lo nges t 1>edcstrlan span s in th e world and th e
sho wpiece of a S2 bllllon downtown and ri verfront drvclop ment effo,t con nec t ln(J Omaha and Coun cu Blurrs, Iowa .
• Little ton/Englew ood Wastewater Treatment Plant, Englewood, Colo., by Brown and Ca ld well -The $114 ·
m1Ulon facility upgrade features a patented process to reduce nitrate levels released Into South Platte River, wh il e
substantially Inc reasing Lreatment ca pacity an d sav ing thousands of dollar s in ope I a ting costs for Denver-area
ratl!payers.
Gills Onions Advanced Energy Recovery System , Oxnard, CaM., by HDR Engmeerlng, Jn c.-The wo rld 's nrst
energy recovery sy st em produces cl an energy from onion was te -enough to po wer two 300-kilowa tt ru c l ce ll s or
60 percen t of th e entire yearly power con sumption for GI ii s Onio ns, t he wo rld 's largest fr es h-cut onion pIocesso r .
Sea-to-S ky Highway Improvement, Vancouver/W"llstler, Bntish Columbia, by Hdtch Mott M~cDo nald-Major
widening and upgrddes or 40 m!l es or vl tal highway lln kmq pri ncipal sites of the 20 IO Wi nter Olympics included 40
bridge struct ures, 110 relitlnlng wa ll s and rock slop e stab lllzation along ex treme mountainous t eirai n .
TMI Steam Generator Tra ns I>ort Pr oject, Mlddfet ow11, Pa ., by Ml chac l Baker Jr, Corp.-lnnovalive highway and
bridge design , construction managem ent and munlc1p<1 I coo rd ination t o safely t• an~port two genera tors-at a
com bin ed 1,650 tons-over 75 miles in 15 days to Tht e Mll e I sland -the large,;t loads eveI transported on
Pennsylvdnla and Maryland higlw-1ily s.
The Ame, ,can Councff of Enq lneennq Compwit.•s ( AC[ ) Is the bu,;me~~ ih<;OCtllt1O11 of America's f!nqmeerlnq
Industry, represent mq ne,1rly 5,700 mdependent cn(Jf11f!crf11q romp,1mes tlu ou q/1out t "~ Unit ed Stales l!nqaqed In
the development of Am erica 's tIansportatlon, water ar1d enerqy mfra'itructurr!, Jlonq '"''" 1..•11v11onmt.•11tal, mdustrwl
and other public and p, ,vate facfflt,es, Founded In 1909 and flec1dquartered in Wdshmqton, D. C., ACEC is a national
federa aon of 5 1 state and regional organlzot Ions.
Littleton/Englewood Was tewater Treatment Plant
ACEC Grand Award Winner
FOR IMMED IATE RELEASE
Medl11Contac1
B1MPeatman
925 ·210-2 216
bpent111nnCbrWncald com
Brown a nd Ca ldwell engin ee rs an Oscar
Llttleton·Englewood's $114 million WWTP upgrade
wins one of eight 'Academy Awards of Engineering '
Apri l 29, 2010 , \\'AI.Nlil'CkEEK. Cn1i(, Ami lh c 2.0 1n ACEC Engineering Gnu1d
A,,:ml goes tu ... cm·ironmcntal cnginccring fir m Hro,,11 an d Ca lll1H!II , fo r hs S114
mill ion expansio n and npgmdc n(t hc l.it1lc1un -Engh.•1,tMKI \Va ~1;•11alcrTrca 111 1c nt
1'111111 in En glc1,nod , Coh 1., cnnsi dcrcd a 11111<lcl for t he future.
The "O,;ca rw ,,as Jll'C'Sl'lll1•d Apri l 2.7 d urin11, 1hc Ame rican Cound l uf Engin t.'Cring
Compani es (ACEC) ,111nual i,;:1 la , dubbed the "Ac:nlcmr A11a rds of th e en ginee ri ng
imluM ry." Er.c h ~l!:U', th e J\CEC rL'\;c,,s the O\,;,rd winning projt.-cls fr om c11c i1 .-:tnlc
and ,;r lL>t:ts:1 few for th e nati ona l Grand 1\wa rd ~. This \e;ir, wi lh ncarh 170 1011
proJ1't!IS 111 l hc cm 111)C t11iu1 1, ACEC !>dl"l.ll<t l the l.i11 lc10 11 Eng\e\,ood p rojcc l n.'i one
of 1lw 1011 <'ight Grn nd A1,nn ls.
MIi \ a1 1 hun or lo rC(eivc 011<' ,if t hcst· 1m•<,ligious nward.,, · ..,,,s llrm,n and
Cal1h\C~II \ Ki 1 k l'ctnk, 11 ho man aged lh {' 1.i1tle!Cln /Fru;lc1,ocxl 11roJl'Cl. MIi 11.i'i trul1
n ll'nlll dfon frnn1 Hr111111 nm l rallhH•l1 :md l ht• '-lnffnl 1hc plant that m;ultctl in 11
h11:hl ~•.!>11n.·c,,fu1 a1,ll i11110\,1li1c projl'll 1hat benefits hnlh 1lu.• cll\i101111H•n 1 timl 1he
r.11c p,11cr
In ll t•t.'C mbcr :wo8, th e cu111 1mm an d plnn t stnff 1,rnp ped up it s cig ht-)cnr ••ffor·t to
reduce nl11.ill' lc1ds anti r,pnnd thc focili t} 's c.1p.1cit1 to ad dress gro\\l h 11.-cds !o r
1hc lll'tt't l\10 de cades . l'etnk lt•d n l\r<J \\ll nnd C;i ld \\cl l 1en111 1h u1 dei.i8,ll '."'' ant i then
manngcd <I years of co nstruction 1111h \\'cslcrn Sum mil Co nstniclor~ .1s !he J;ene ral
ro ntrnclor. Th e ex 1mnsio11 fcnl urrd n ne11' paten ted p rocess thu : l'l't.lu ces 11i1rate
lc1t•l~. cus1-sn1i 11~ wa~1r--no11 rt'C1clm1,t an d 1111 tu h :mccd ro11 1rn l "1):.tcm 1lrnt
,mall,.~ plant pe rfonnanu.' and dm~no~cs 11pcr:11ional probl 'Ill!>,
Stlll Images '"'•",.. !POI
Chon g Woo Gary Wy se
PtoteelE"!l,nltl' SC AOAAdmin~JIIOr
UIIIIIOll•E"911wt1Gd'MVlP U!!:t\llll.£nliew00dWIIT P
Kir k Petrik S11w1 r1 Fond ll
P!OjlCtMaNQII lll-ManllQII'
lll°""'andC-.,.. C<l~Cll(nglNood
lik:-P: counci l d i,pla y hoa rd lhanduu l ar1iclc s\Li 11lc1011-E 11gk\\ood .h1111 8/13 /2 0 10
Litt leton/Eng lewoo d
Th roug hout th e projcc l, IJ rm\n and Cald\1 cll assis ted in negotiating gO\crmncnt
regu la ti ons 11•ith the go.,ls of prott.'tting th e 1m blic aml lh c cmironm elll, AS 11cll as
rcd udng costs to ralepayers.
"Th is project positioned the Llttlct on ·Englewood Wuslcwa tcr Trcatmcnt Pinn t for
all fuiurn regu latory requin.·mcnls," says Stcwnrt Fonda , Englc11ood's Utilit ies
Director. "It is one of th e mos t advonced fa ciliti es in th e stal e and nation . It does a
grc:11 joh in prcscning our wnlcr qunlit)',"
Dl!Sig n un pro\'cments embody emirunmcntnl stewardship 11rinci pl cs 11hile
opt im izi ng plnnt pc rform:u1c~ and ensuring nffordnblc sewage tre atment. The
pat ented , dcnitrificntion JJroccss simull:mcously rcmo1·cs nilrn lcs mul pcrfonns
tcrt inrywa tcr liltration wi thi111hc pnx.-ess 1rni11 ; 1he fir st o(its kind imlividu,1\
me1hanol reed s. in turn, reduce chemir.1 1 use . Com hinrd wi th effluen t rerycling. 1he
process prod 11res 11 hi gher t11mlit )' effiuen l and hill sm c the J)\ant up to S50,ouo in
mo nth ly ch emica l costs,
A !IC\\ Supcnisory Control and Da ta Acquisiti on (SCA lJA) system full y automa tes
all processes, provid es real -time alerts and enabl es operators 10 monhor the facili 1y
rrom rem ote IOC'a tions, which increasessare1y. The sys1cm 11cccsscs more lhan 2
mill io n pieces of dala cornl'ared 10 about 2,500 in 1he old sys tem,
-we crea ted n SUJ}Cr b human -mac hine interface that could set n ucw stt111dard for
lhe indusll')',-snys Gn11• Wyse , th e 1ila nt 's SCA DA admi nis tmlur . i 'ht• 1\cpth or
information we can ge t Is unbelievnble ... 0 1>c m1 ors can nccess all)' piL'<'e of d111a ur
di agnos tic immediate!)'.·
Th e Li ttlelO n/Englcwood W11s1ewa1 erTre111me11t Plant pro ces.•ws \\Mh'hater fro111
22 sa11i1ation distri cts anti sc n ·es more th nn :J()o .1 100 rcsidt'IIIS m\crin g a 1110•
squ nrn -milu nrca .
Wh en rn11 ~t rut·liot 1 b('gnn In :wn ,1. t h(' prr,jrrt h ll~ the l:11"Xl'"1! ufilic 1.md in
Colora t.l o. Co mplex i11111to\emcn1 s \\C.te made. lo all 11 1rcn1111t•11t 11roccs~'> 011 th l'
40-acrc site, whi le th\? focilit ~ remained full y UJlt!rntional. RcJHti~ to lht• fo ci 1il~ ·~
n&ing infrn s1111ct11rc lt.ok pi nce in co njun1·tio11 wi lh S}Slcm u11gr.1dcs, mini miiing
futu re ca11ltn1 hnprmc,ncnt costs.
rh c projl'CI came in SJ mill io n umll'r bm!gl'I (ll :1c lo ca reful dc~ign .md
construrli on m:umgctut'nl , h hic h mini. izcd ch,11111,c ori\cr.} and nhcml of lhl'
slat c's com 11lianc:cscht.'t.lt1lt•. In mld ilion tlw highl) co mpl c:< 11rojcc l. 11hirl1 rc1 1u i·,'<I
2fi total pl.1111 shutdo\\11 0:, 1100 disnip1i o115 , th e existing proccs.i, :ind 2678
cn ntraclOr nutilica tions to ~,,no;1ruct. 1\·as ro mp lclc d \\hhout t·11111 pro rn ising
csis:t it1.: lrc11 1111ent (nu pcn111t \'1ol:1tiu11s), min i nm I impa cl to the l'umm11 11it)' nlon}\
11ith ,Ill CXl'CJlll ut\/11 :,afol)' l'Clu nl.
Ab o ut Brown a nd C.1 ld well
$1oce 1947 Bl'own and CaldvteH rm, delivered innovativt'!. enduring environmental
solut ons for -nun1C1pah11e,, p1111a1e 1ndus1ry nnd govf'mmt'nt agf'nc,f's 1hrouqhou1 the
United States An employee-owned comp:\r.y , O,own and Cnldv.eH 1, 111le11t1easly fo cused
on c en1 nee ds. and hnngs do cad a, or engI11ee11ng ano scicntihc e~peuence 10 every
prOject For niore 111for mat10n visi t ww., brownondcak;lv.ell com
OTlC•U•rws
Ahead of th e Curve
April 15,2009
■~iitl'foiatih@li
Page 2 of 2
Oenllrlflcallon Faclllty Oew ate,lng Faclllty
U•IIOlt-EngllwaodWNTP UlfttOn-E~WWTP
Prim ary Clarlfler Second ary Clarlfler
a nd Odor Con lrol Ut.110n-El'9f""OOd WWTP
ll119'0tl•E"9 ... 00d WNTP
Video (hlghrH} Team Logos UpgJ
•
1-:iry,( v'"1f/ iN
/Ji.
Wa stew ater treat ment upgrades feature forwa rd -t hinkin g processes -American City & Co... Page I of2
C!i'.8i PRINTT HIS
Sponsor:: ('~'
Plant of the future
Aug 1, 2009 12 :00 PM
Waslewater treatment upgrades fea ture fo rw ard-lhinking processe s and ca pacity for g rowth
O cooin ,entg !i)1
After eight years of work , th e Littl eton /Englewood Wastewater Treatment Plant (LEWWTP)
rece ntly completed a $11 4 million upgra de designed to reduce nitrate levels in treated effluent
discharged into the South Pl atte Rive r and expand its capacity from 36 million ga llons per day
(mgd) to 50 mgd . The proj ec t also repaired and improved mu ch of the fa ci lity's aging
infrastructure . The compl ex co n stru ctio n wa s compl eted with daily interruptions to th e plant's
ope ration s but w ith o ut co mprom 13i ng trea tm ent.
LEWWTP faced a state mandate to red uce nitrates fl ow in g In th e South Platte River , and a
regiona l council of gove rnm ents req uired th e utility to inc rease capaci ty to 50 mgd to meet
projected copul ati on growth. At the sa me time , pa rt s of th e physical plant were beginning to
show sigr,s cf age, and th e agency's ma nagers hoped tackling all of those cha ll enges
to geth er would be more efficient.
Th e plant co ntracted w ith Walnut Creek, Calif.-based Brown and Ca ldwell to design
im prove ments th at wo uld optimi ze pl an! perfo rm ance, e nsure afford able sewage Ireatme nt
and embody enviro nment al steward ship pr in cip les. Completed in December , LEWWTP now
in clu des a first -of-its-kind 50-mgd de nitrifi ca tion process th at simultaneo usly re moves nilrat e
and filt ers th e water (tertiary filtrati on) within the p rocess train . Individ ual methanol feeds to
eac h fi lt er train were in co rp orated to reduce chemica l use. Th e process wil l save th e plant
thousands of dollars each year in ope rating cos ts , produces a higher qu a lity effl\Jen t a ,:d
prepa res the faci lit y for future regu latory requirements .
A second inno va ti o n is nilrified effluent recycl ing , in w hich up to 25 mgd of th e eftiue nt irom
lh e nitrification process is re cycled back in to th e primary trea tm en t process . Th at red uces th e
conce ntration of th e nitrate up to 5 millig rams per !ite r , and saves thousa nd s of do ',lars each
month by mi nim izing the amount of meth anol add ed into th e denitrification proces& An ;,r ded
benefit of the re cyc led stream is that odors are reduced at the primary clarifiers.
A new Supervisory Co:llrol a nd Data Acq ui sitio n (SCADA ) system also was insta ll ed to
automate al l of t he pla nt operations . It diag noses equipm en t maintenance needs, analyzes
the plant's pe rformance . alerts staff to any troubl e and in te grates an asse t management
system . The SCADA system a ll ows the large r pla nt to operate wi th ou t any add iti onal staff and
l111p : www .p•·i1111his .dickabi lity .co111 pl cp t'!ac ti on ~cpt&1itlc Was lcwatcr• 1rca1 mc11t upgr... 8/i 3/20 I 0
Was tewa ter treatment upgrades fea tu re forw ard-th inkin g pro cesses -Americ an City & Co... Pag e 2 of 2
helps redu ce th e plant's energy use .
In all , 11 of th e plant 's existing treatment pmcesses were upgraded , including the bio solids
storage system , dewatering fa ci liti es and sucondary cla ri fiers. Combin ed, the upg rades allow
the pl ant to op erate more effi ciently with the sam e staff , save millions of dollars in ca pital
improvements and pursue opportuniti es for er,era 1 savings .
Project: Wastewater trea tm ent plant upgrade
Jurisdictions: Littleton and Englewood , Colo .
Agency: Littleton/Englewoo C: Wa stewater Treatment Plant
Vendor: Walnut Cree k, Callf.-bas ed Brow n and Ca ld we ll
Date completed : December 2008
Cost: $11 4 mill ion
Fi nd this article at:
http :Jfwww.amerlcanchya ndcounty.co m/waterlwa stewater-trea tm ent •Upgra des-200908/l ndex .hlml
EJ Check !he box to Include the 11st of links re ferenced in the articl e.
C 2008 Penton Med ia, Inc . All ri\,i hls re seNed ,
htt p://www.printt his.cl ickabi li ty .com/pl/c pl ?ac ti on=c pt&ti t le= Wa stcwa tcr+trcatm cnt+up gr... 8/ 13/20 I 0
a l;1gnosin1i equipmen t 1noblems at th e
f~!l:1~~n~,~~~~~(.jJ =~)~~er
Colo rado used 10 lake qt..ite a bi t of
guesswork. accordi ng to Gary Wys e, Infor mat io n
Sys tem s adrninislrator for the foc mty. 11111 th e past
when we'd have a problcm1, so meone would
wri te it up , then a mainlenance perso n would go
out to th e flc ld and try 10 ngure ou1 wh .,11he
pro blem was. Typi ~lly that involve.rl so me sood
guessing and so me bad guessing:
elhnir~~;;;, ~:~~~~~ ~! ~l~c:;:1~~:~t~s
lnsl rum en1 ,1 1lon and Co nlrol (l &C) system fo r the
(soon 10 be) 50 MGD fa cilil)'. A new
computerized co ntrol sys tem conveys detailed
lnform iltlon fro m every p1..1 mp ;ind insuum cnt In
th e plant and makes it accessib le to operators
wi th ju st a few clld:s of a mou se.
Gary explai ns, "Th e system provi des
in-de pth da1a th at alloM an opera tor 10
dct cnnln c exactly what co ndition, inte1 lod,, or
value 1s Inhibitin g operatio n. Wilh rh is
inrorm,,1lon, t-very m,1inu:m,mce problem is
Fea ture Articles -page 15
clearly und1m1oud betor "" one e\er goes oul to
rn.ikc1cp;m ... "
clctt~~:~ ~::~~,r~.~~.~I :~1~11r:~:1~h~Pt1~ ~~-~~~tJOf
This pop-up oquipm nnl con ol sc reen s hows tho dolailC?d
statu s of a pump shown 111 tho previous ovorv 1ow screen II
fc,1lures 11av1gat1on lmks lo statisll c'4 al;irms ,uul dmgnoshcs
.,,.,.,
-.. _u ... --· ... -=.::.-.....
Phase l Fxp,m slo n, now und r cons1ruc1ion. Finill
tlt•:,ign wi ll im ludt> ,I ll l•twurl.. of p1ogr,1111111,1hlt'
1..o n1ro ll 11r:, J nd gr.iph lc. 111tcrfo ce )lat,on:.
mt cRonncctecl bl J fib c 1 optic c,1.:,lc b,1ck bon c.
The projcll, whic \ wi ll fu lly .\Utomatc plt'lnl
11per,1tion:,, wtll olft•r, u11flKu1,1 lion fl cxilJliil y ,md
supporl re,·d-lime m,1m1tm ;1nc.~ d1agno :,1ics and
co mputerized mamt ena nce mana~ement , proces:.
,inaly!t1,, ,1k1rm paging, opcr,uionr;; manual s uncl
,1ssc 1 111 ;m,1gcmcn1 tools .
Brown and aldwc ll (BC) 1:; deve loping
cor11rol sys rem s sta nd ards for the projecl and
providing pmgrr1mmin g. om111i3sion ing ,incl
ope r,,10r lr,111,ing seN 1ces. Accorclmg 10 Denm s
McQuillan, IK's I c.icl El cctnc.;ll Engineer, "II '!, 'J ll
!he c ullmg cclgc or W.1Sl eWi1I C/' J UI Olllalion
SY!,IClllS ...
~~!,.,:),..
w 'e' t••· ---"" ~
Collabora tive Desi n
G.uy notes, "eC ,s pl,,ying th e clu,11 ro le of
n1c n1 orship a nd ~tcw,1rclshi1 m n1orship hy
in1 roduring uc: 10 new c o11 ccpts and optio ns a nd
,1t1w.inh,l ,lp by li sh-'ni ng tu pt'uple througho ut th e
orga mz.tt lo 11, u!,1 ng 1he1r 1cle,,s 10 m,1 ke the !,)'S l~m fu11Lli o11,1I
.,swell J:, U!,CI' fncncll y."
Ac.cortling lo R ':, l t,l(l Pro<.e'.los Aulomal ion Engin ~tr,
Fred W1 l'.loo ll, s1,1if p ,1r1i 1p.i11o n is .1 key p.ir1 01 th e
•
development process. "lhe besl wily 10 keep op er,11o rs
cng,1 gccl wi 1h the S)'Slcm is to ensmc ii m,1kc s thin1-1,~ CJ !t icr fo ,
1hu11. o my p ri ori 1y <luring design ;mcl ~lil11t1p b int c rfa ci n~
with the ope rations ~1.,ff. TI1 cy'rc tlw ones who U'!>C 1hr
rl t 1,1iled inform;1tion, ;mcl they h,1v~ 10 fe el th ,111heir fet•d li,1ck
i v.1lued .•
A process ovof'11ew scre en tor 0190s!er 1 at th e UE WWTP s hows
tho basic t.la tus of a ll oqu1pment and ln!>lrumonb OpN,1lon1 can
B,1 :,pd o n :t lilff input, ,1 ..,r.,h•lll h,"' h1 •1 '
des ign ed !hill give:, 1hem ,1111 1 , ,pfnn,,, ,.c.,., lh~;
need 1hrough ,1 simple, in1u11i,c, u:,cr Hll"' .c.e.
'We t re.it eel., s~'S lc m 1h,11 IC'l c: opt•i.110 1-.. r.,i..,11y
,10PS"i ,1 h1101,t ,my pi erf' oi ln fo rn,,l\iun \.,.i1 hi11
three mQU !!-• hck:,. ;mcl de1,11 l··d cl1,1~no1,1t(:, kir
m,11 11tcnilncc with in "C' tl1 c.~." Lilry .i dcl s .
~~~~;.~:,~:~~o~u~~~:~~~~:c~~;;~o l scroo ns an~~\/onds by cli ck ing
.,.,.,
~ ----r
Tlw "f,slem ,u t e~,,·· ·~uHt-' lh ,111 2 million
p1tccs of< a1.1, co mp,11h11 0 .11J ot11 2,500 in th e
l.icil11y'., old c;y!>lcm. l ht p11m ;-i 1y rc.,.,0 11 to, 1hc
dr,1111.ili c incrcc1,;c is th e ,1w1 1l<1bili1 y of (l('l,1ilt •cl
hi,1mit,1l ,md rli,1gnm1i r d,11,1 f1cm1 in 1t•lliw•n1
de, ,u•'.lo 111 tht:' (l eld .
ftt!d P'<p l.1l 11~ \Vt• IIL'1•d 1tJ ~•Vt' op1 •1,11ur ,
,ll: CS!> lo •• 11 thill rl.11;1 , li ow1;.'\ll'f ptl':tt'lll 11 111 ,l w,1 y
1h,1 1 d11 e<,11'l 1..werwlwln1 them 1111 11 '11.,•
cn111,fJn 1ly honihardcd hy u~cl l''-'i i111 nrm,11ion ,
th y c,m become 1:uslr.itc d .ind 111,w di 'i c•n g,,p,r,
ign o 11ng or mi'.lo~in g c-rilit ,11 ,1l,1rm intnrn1 ,1 1iu11 ..
A l,1yc 1ed intrrr,1c r kc•r p~ th e d,1 1,1 fro m
bt'ing <JV~rwh el111i ng. In tlw 111 ,1 l,1yc r, r r1 •rl
exp lam s, .:m1111.11ed ~cht m,111cs. of piping tt nd
equipm nl show h,1~ic procC'!-5 11110 1111.1 1m11 lik e
rtows , lcvrlc:; ;111cl n111 sr:.:'J c; Clrh). 11,c, c;c•roncl
l,l)'C f, ,l(CCS'it-d l>)' 1 lk king ,1 p1r tun • o t ., pur 1ifl ,
fo r 1t1:,la nce-1s a r · ;l-up di spl ,1)' f.1bm~I 1h,11
page 16 • Feature Artk, ,s
provides detailed equipment opera 1ing data and alarms and
all ows access 10 control functions. The pop•up also foatur
llnks 10 deeper layers 1ha1 provide specia li zed Information fo r
administr,1tors, maintenan ce s1,1rt ,ind others. Va lves and
ins 1rurnen1s have similar layers of detall.
"Operaton. are on ly ex1>0secl 10 th e level or lnform alion
they requeil. And because all th e sc reen s and icons have a
consistent appea rJn ce, th ey bec:om e co mfortable wi 1h th e
environm ent very quic kly," Fred adds.
Joint Efforts
TI1 e des ign process is benefi ting fr om BC's parall el
dev~lo pmt!11l urtht! CulurrtJu Sµri 11g) Ulilil it!) Nu11l1t!111 W,11 1::,
Reclamt\tion Faci lity KSU), a 20 to 30 mgd (.jrecnfield facility
now under co nslruclion .
In additio n to co nstru ction and inspection services fo r the
CS U projec1, RC is providing design services for electrical and
lns1rumen1,,t1on and co ntrol system arch i1 ec1ure development.
From thi s, proces> automalion and startup >ervices will
in1egrate th e sys tem into 1he u1ility'!i wide area netwo rk and
implem ent a process historian soitware systc 1n.
''The end goa l is to' get all instru men 1a1lon and va lu es on
network,, ~ring!, lg
di agnolit1c informati on
int o our work
management systems
and au 1omaticall y
crea ting work orders,"
explains CSU Team
l eader, Jay Hardison .
"'The re ult will be
helter qua lity work an d
maintenance,
perrorm ed at th e rig h1
time." 'l he s~!~m and
in terface-developed
on th e same plo11 rom1
&S lh e UE WWTP-1 s
ve ry adw ced," Jay
co nt inu l~. "'No one is
aul omi."l ting the work
:;~~1i:~1~::~~~~I~~
oul in the field, th e w~y
we are ."
Gary adri>, 'It wa s
a stroke of genius to
align w' 1h Colo rado
Springs .1nd build
aro und simil ar features
and standards. •;oth
facilities end up with
much be lier process
aulomation fo r a lot
less cm.t th an If we'd
done it Individua lly."
Mobi lity an< Support
Balh plan b fea ture secu re wi reless ne tworks 1hat allow
m.ii ntenance people ta he mobile, using laptop SCA DA and
diagnos tic tools throu~hout th e plant ins lc.a ;J of at fixed
~~1!~~:ii;~:~ I~~~· :~::;~s:n~:~er~',::::S0 \:i~:t~s
ap propria te security pro tections."
Twen ty percent of the e,d stmg UE WWTP has already
migrated 10 th e new system , "We'll kee p the plant running," Dennis explains, "tnmsitioni ng a pi ece at :i tim e to the new,
adva nced process co n1rol 1echnology. r e new CSU facility,
by co n1r.is1, will slart up fn i'l si ngle day."
"In hn1h c;1c.rli," Frrri ~,Y'i, •wr will rf'm ;lin on h,md,
long-1 er111, 1.0 gather (~dback from ll peralors an d make
adjustmen1s. Frequen tl y,!.rogran·-,,Hs disappear after
const ru ction is co mplete . But lf ,veak ing process Is
crillcal,r he adds, "cmd wi th pla o~ .'f <.omlng up to speed with
new sys lems, it of1en l akes tlm~~ 1 .• v,blems to surface. I(
I here's no pl an fo r feedback <11 1: 1 .. cljush•,t'nl, a facil ity ca n end
up wi th .ireas that just aren't ·.t.1!king rigl,l. Even tho ugh th e
problems may not be th at cllfj~ull 10 s:-,lve, they can cause
opcm lors to ,1b ;mdon the t!n \11":! cys 1em ."
r Knowing 1hey'II Wiln t us I I ..... nc ba ..:k, spend more lime
wi lh opp ·~•l ors ~1 nd lweak a
fe v-. t!.r ,1gs," Fred adds, "ou r
clienls have planned th ese
projects wi th a software
support contr.ict lh at exte nd:,
after const ructio n ends ."
Process aul oma tion ls a major
investme nt for any facility. "In
the end, th e bes t way to mak e
sure thal invcs tme nl pn ys off is
10 have a mechani sm for
so liC:•ing meaningfu l
feedba ck, inco rpo ra ting users '
su9cs1ions a,~d in~provlng
p pr •nance. •,•
., is Lead Process
~~O\\I ta/t:,;:,~~h
can be contacted at
303.239.5460 or
fwilsor )f"(Jnvnc.1fd.con1
Dennis MrQuillan is lead
~~~~:~~ni/d:el/~~d
can be con1.1 cred ar
303.239.548 1 or
cln1cqul/fa.11fr brwnc,1/d.con 1.
Reprinted with
permi ss ion from Brown ;md
Ca ldwell .
.EaclllJJcs or I lie Year
'The meiJsure of success Is no/ whether you hilve a tough problem to
deol with, but whether 1/'s the Silme problem you h.ld las/ feiJf. •
A dtvislon or MalSUshlta mcc:tnc or
Japan; 1h11 facilit y manu(aoturer oombl-
na!lon tclcvulons (TV/DVD/VCR nnd
1V/OVD), as well u mulllmcdia dllplay
(MMD) proj<dlon tdmslons under tho
Panuonlc name. II manufactures all
lnJccllon mold polyJlyrtne par11 l'or the
televtston1, paints and prtnt1 them, ,md
iwtmblcs them wtlb compontnta: from
Its sl,ter faciliUts. 11i1t year, ll rcccl\'Cd
the 11ate ur Washington Governor's
Award fnr ~Uon Ptt,-enllon and Sus-
talnabie Practices fc.r 2lKlh. nus award
was bllCd upon the fadllly'1 cllmlnallon
In Ill piastlc mold,d pan, ol polybroml-
nated dlphmyl ether (PBDB}, a subst.81\Ce
that Is 1uspcc:1cd of caualna lrrtparable
damage tu the nervous aml reproductJve
l)'S ICIU!I. Addlllonally, th c plant was rte-
ogntud fnr n1cetlng cr11crtn uutlcr !he
European Union's Rcslrtctlon of Hm-
anlous Substance (RoHS) Dircctlvc ror
lead--l'tte solder. hm:avalent chromium.
cadmium, and mcrrury. The fo clU ty recy-
cles more than 90 percent of 111 solid
waste and sends very llnlc to be land-
flned . The factllly has rcalved other
nwards for cnvlronmcnlal exccUcnc:e: the
Port of Vancouver F.nvlronmcntal Slew•
anlshlp Awnrd In 2004 and the Brag
Awnrd rroQl tho city of Vnncom-cr. Wash.
ln2tM)(),
lylo• FINI Wuttwlllf Tr11tment
Facllltr -c ... 1111, 01.
Thl.s plw1t treats wastcwnt~ generated
from the pn~cssl.ng of poultrf Cor
hum11n con,wnpUon . In mccnt year,.
U1e facility hu upgraded Its opcn,Uons
through thr lnS1allallon or o su1 , rvlsor.r
control and Jata ocqulslllon ,ysttm aod
Env lronm1n11 1 Prolttllon It
• IIP090l_0 I0_0l6_rac_v4.qxd 1/22/07 12145 PK Pav• 12
1.he r,conflguraUon of 111 two-slap sys-
lem lnlo a 1hrce-ltage f IJ'dcn1>ho1.,.
tem. which grcally rcdu...cd cffiucnl
nlttale lm"-ls. n,c facility ltrivel 10 con•
scrW'I wnler ond recoptures npproxh note-
ly 250,UOO gallons or cffluenl c.n a
monthly basiJ. The Georgia AssociaUon
or Wat.er Proresskmalr has ttCO&lllscd
the plant lwkc ln rr.:cnl tlmc, by nam-
ing II the 2006 ot{ect Wutewa lcr Dli-
charge. Blolotl<o i lndu,trtol w .. .,._,.,.
Plant of the Year .,nd ln 2005 1.wanlln&
ll the Direct \Yastcws.tcr IJL,charge, 8~
lo&ical Tff:atment Certlflc,te: or> k\'C-
----------------------, ~n:.!:::~:~:~~~:·;:\U:.vi.
+
II
OllJ, pfovidu aimp!ete ll<hnoiogv and
adUtlanl 10 kHP your pilll1 fl tonl.lltJDU9
c~. Wilh the etyNnit combNlt'
on ol ours~ llo!lfYVliw RL RTO and
1U 30+ '(NrlOI axpefitnct f'I lknoll
.,..YHrlOfOflnduatry-O(lrrhllthe
lfll'NII 101 your\()C tbiltrMIII l'lffdl,
Durr olf«I compltte Alttt Mwbiil
s.rkel luch es S,,.-1 Pllta, Rttrolu,
Pl1!0fn'lll'ICtCon1t1Cll,IOdS~
Mfflt~lorVOC~tolllf"I
mlU. ThtM MMCel wl \tep 'fO'I'
aystem Cl'llltnJou:,tv nll'NIO Ind 1echno-
logictlv up 10 dtte,
• 99"-D"tuc:IIOn Efficiency .........,,...,
• Lowlif1Cydt,Os»f1mgand
f,...gvCOlll
• Gu«anteedUptimo
• Ov-tr3,000'JOCContn:1'5\:111!f1'11
lnttllltdY«IMMcll
• Atltr Marki! S1MCH
• 24/7Phc:Nand~lltEmefgoncv
'"""' f"n.,.._,,tll#IIIE'n"'fY•r.r-•
Cen1ate1 : °"9 Thetnp-
Photte : ♦ 1 l>4-2'4•U14
£.m.al: w .... ~ ...... m
@iiiiiij
Ch'Cl• 104 on card.
ronmental ~nlllon Y_.., (MAI'S)
Awvd. AddlllonaUy, Iii 1-:lll!y ,,.,
reootvtd theTy,on Foo ~ "nvlroo:ncntal
Stewardslup Awan.l (2006) and Ulc
Fonylh Counly Adopl·A·Rotld BUJinca
or the Year A.,.,rd (2005J .
Ona of tho nnllon'1 ll\l'ldl clcc.lric ullll•
Ucs, this compa ny has II natlonw\dc
reach a nd stro ng poslllons ln the Mid•
west andMld-Atlanllc. In 2007. the U.S.
Gm:n Bulldtna Co unctl awarded lixelon
w1th the Leadcnhl p ln Bncr&Y and P.nvl•
romncnt J Design (1~) Pia Unum
Ciotntrwr:\il lnlcri ~ :a) ~ .. uon.
s .. 11m1m2001
+
I IP0907_0 10_0 1'_Fac_v4,qxd 8/21/01 12145 PH P.:.ge 13-$-
l!lJcilJUes..of.Utc.ll:ar
Honorable Mention cipients or Environmental Achievement
\11P0907_01 0_0l6_r,.c _v4.qxd 8/22 /07 12:4S PM Page 14
Far llllles or 1be lear
Bxclon', new oorporatc hcadqu arten is
the Jarsest ol'Bcc apacc In the world lo
be l.EED,Cl ca1Uled at the plaUoum
lcvtl ln 111 new headquarwn, Exelon
has reduced cledTtdly oonn1mptton by
more than 43 percenl and W1!:!a'co11-
Nmptlon by 30 percent as compared to
Its previous apace. Prom wo rk."'\atlons,
offices and conlercnal room,, all
,_ ..... __ _
a..DUDO ..... ~UI--.
t.BMWP11111a-
~ ........... NOlfm.FfllMIE •'-'orA1r
Collr.la;IOO-IO,Dl»Wcaa.
:I , •-u--ll.lM111T7 ..... RIBl"11111PlDO Ulldlar,_.locllONorOIIIPlldun.__,..,._.
.............. .,_:HH.mD....._
............ PIJ.IWlm.t ,..... . ..., .......
Phonr.1 ..... 1,.... Pu:--ffl-a111
I . PUllmllTUIIBI
.......... klll_touf'Ctl. ... :11 ·f. ··---r...,_,-. ...... 1a1~-.... a.:no-1uu,~
I, Nn1U•111TM.N.•-tlll'Nllll
IINl:7 ... IIJIOD~ ..... ~ ..
Pr.,.,4111 ~~1 P'lb!!IIOlllclrft
+
1P090l 0 1 J,b Fl\· -l .qxo 8 .2 ·01 12:H r.• i', e 15
Fc1 clll llc~ 111 111, \r,1r
Llttltlon/EngMwoo l WJS1tl\"dlr!r Trtd (mtnt PLmt. Englewood Colo
\':tgl!J . 1\cldltlonnll y. Ex rd o n 1~ buylnJ,:
rcnrwnblc cncrg)' ctrtlfic:.u es to nff'ioCI
100 pc.•rcr ut or the drctrlcll y U~l'tl for
1hroni rl'spa refro111reJ,:lronal .t :rt-'\'ll ·I'
Cl'rllllt·ll wlncl pcm't"r
l llllel on /Englew ood'Nas lew aler
Treatment Pl ant -Engl ewood , Co lo.
Loc,11ed h1 the ~111thwcs1t·rn s uhurh,111
nn:-aoflJl•nwr,thcfaclll lyl<n lolnll)•
11w11t't l lc'r!lnr y b,·I mu 11 ldp11 I t rr,111111·1 11
11la11 11hn1 ',('r \'t'll ll P1lro:dma1l'iy tlll l.lHHI
n·sl dc111s.'M1l'pla11t's rm11111i:e111t 11 I
roc uSt•,; nu 111.-nnlt c-nmplimm• rust dft·c·
tin• 1Jlk'r,1H11u, m1rkcr ,i.1fo1y ,uul Otk.ir
,-o ntrol. ll y lmpk-111c111 in~ l1111,n1\'t'd
process rontnil and flrl tl m1111ll orl n}: 11ro
1:rn111,;,tlu•foclll tr n'tlum l 1,pt•rath 11:
c11s1,; a1 1J rl'\luct'll capll ul con ~lru r lhm
r11~1~. Th1·11l,11,1·s hi L•,t1lltl,11 111 11 01:1·1m·nt
prt')!ram i11 rh 1tk-.; a ln11g•h•rn1 bl1 ~11itl_s
rL.....:lln'h llRJtt r.1111,1111111 l,1111t•ll'n11
uwol1•l'11 1rnl wilh Il ic Kuc k)' ~l,,u11l,tl11
\\',11l'r f.lwl ro nn ll'nl !K~I\\IKAI lito\Qlld ~
, ,1m111h11•1•, Th i: fnrllitr has \\tm mun,·r
11u~ :111•,,nl• ill rt'frnt )'l'llr.l th m hu lmk
lh l' fol!1mi n~: t he llS. E11\'ln11 1111c111al
l'n•h,'lh>n l'l&e n ry (EPA! llt'l~h111 H\
E.trcllc urc ,\11anl for01ll--r,111om ,uni
~1.ti u lc.'11,UICC {lir:,t 11l,1rc 111 !Ot lb, )fi'l.!lld
11l11n•\11 .zoo;. 1111d Ur~I 11l,1c1· In .!lHI I t;
Iii',\'~ Nn\11 111111 ltx1•,•llr1u1• ,\1\,11,I f,1r
t)1x·m1in11~ ;;md ~lah11c11ni11·c tll 1"i l 11hlfc
111 .!1 1111 ;,ml "'-'t'uml 11lm:e ht I 1J1)hl, El~\
~nlloua l IIIMll lit l~ i1 1"<l•rrrh \wn ,,1 \li r,1
11lan• l11 l 1)111)1 ; ,nu l 1hc R,\IWEA
Ulosol nk~l,11m1tc111ent ,\knt ,\11,,n.l
l l'J%, \1l'Hl ,,1ml 2l!C1U.
Slltronlc Co,p o,allon -Portland , Ore .
S1\tru nlc 1111t• uf till' 1111rkl's 11111 m,111·
11lar 11m•1~or lw prrpun• ctllC"il!I w,1f1•n;
Septunbcr 1001
uali
Accutest!
Weve beromt the 4th l.t1ge1 t env,ronmental •
tulmg t.1 b 1n tM U.S. by p,ov,ding our chents
w11 h ouutanding per~onal service
an unmatc hed lev,I of quality, a superll'>I .._ ,.
l.llO','l lt dge of cht rrnsuy ,ind con~men t _ w-•
t l~ctron1 cdehveryof analy t1cal d1H a
We al5o oflei com plete access lo lablml -
the 1od us1ry's mo\t 1nnovat 1vt ,lnd powe,ful
d.tt d manage111tt1t ~crvice only available to
Acc ut tJt d1e111s•
Add up the pluses and 11 brcomes dea r ,·.hy moie compa nle\ are relying on
h<.cutes 1 for 1he11 nati ona l cnv uon menut lab01Jt01y prog,arm invo h,,ng ,111
so,1 and waler testing Accu lesl. a la b you can cou nt on, t11ne aftei 11me
fOI' moie 111fom1a11on calt U\ at 1800329020A
or vis11 u~ onl ne al www.acc ut es l com
Accutut l aboratories. It's All In lhe Chemistry.
t.1 1!1
!;iACCUTEST
ACCUTEST
LABORATORIES
D"Yton NJ 73l329020tl
M.11 lbo1"0ugh, MA OR48 1 6200
Ofl.11>do. n 4074256700
l-t01J1ton nc 711271 4700
Clrcle 107 on cord. ,,
I•
+
I IP0907_0 10_0 U _rac_v4.qx.:l 8/2l/07 11:45 PN Pa ge 1~
C C ::a r lllllcs orJllc..ltar
and suppll cr to many leading r.h111 man-
ufacturcn, hu a 1tron1 rocord of envt-
ronmcn1 ol ~dl..Tlhlp. The facility hu
been ISO 14001 =tlft<dfo,,e,...J
~. Al the racrnty. ,m.fflll water man-
i.geme:11 t 11tllject, hive rtducrd waler
consumption. One o:ampHI Is 1he devel-
opment of twoaysknlSthat take waler
th at no loni;tr t'llCICU wafcr.productJon
purity crilerta ond use It In exhaU1l
scrubbers. Thi• enables the plant to sa\-e
aboul 300.oon cubic mctcn or water
annually. During the past acwral years,
1hc Portland facility hu recctvcd a num-
ber of awardJ: the 20117 EM Na Hon al
Bnvtronmen tal Ptrfonna~ Track Large
Fad Illy Annual Award lot exemplary
mvtronmcntal performance; the 2006
Bnvtronmental U:adcrshlp and Suppon
o( Renewable Powtr from Portland Gen •
fflll FJccirlc: the 2002 Ol.sllugulshed
Alcmbcror Business Recycling Awnnb
Group: nnd the 2005 , 2004 aod 2003 ,
2002 , and 2000 Envtronmt:ri .ff.I Rxcel-
lence Awanb from thedty ,J l-W,laud
for perfect perfonna.nce or ~.;rrc,iidtor
lrellmcnt opcnUons. m
Angr/a Nmllt, /U. REM. 11 cr.lll11rlaJ dlrrc-
rar of Brll'fromntnraJ Prolt ctlon and Wal tr
& \\'a.ttn11111,r New, t1u111ttrl!~l SJ ,o ma»
berotrlaCUd al (972J 6t'7-6Tl~, arby
e-mnU nl ""tvlllt@ JIO ~mtdin.com .
Nominations for Our 2008
Facllltles of the Year
Oo you anllclpate thal your 11clllly will be fo rmall y
re cognized In 2008 for pollutlon -prevant lon strata •
gles, lnnovallvedeslgn, or other environmenta l
accom pli1hm1nt s? II so, ple u e lei us kno w and
we 'll cons ider II lor the honor ol on e ol our 2008
Facllltlu ol the Year , which wlll be lutured In our
magaz ine 's September 2001 lnue . Every year we
slng1e out lhe top ,U.S, lnduslrial plants , watu and
was11wal1r trntment operations, landlt\11. or
other lacllllles that have been re'~ogn Ued tor oUI·
standing envlronmantat achlevam trtll by governmen -
tal ragulalors, trade associations , or other proles·
1lon1I groups . The deadline for 1ubmlnlons Is
May t, 2008 . II you are lnler es led , please cont ac t
Angela Neville , edUor lal direc1or, at
anevllleO1105medla.com or (972) 687 •6121 .
Stpltmbu 20 07
+
PUBLIC COMMENT ROSTER
AGENDA ITEM 7
UNSCHEDULED PUBLIC COMMENT
August 16, 2010
PLEASE LIMIT YOUR PRESENTATION TO THREE MINUTES
PLEASE PRINT
~~~t,/4 7~
"Citizen Petition" rn /i(ZJ/liJ
TO CITY COUNCIL MEMBERS,
CITY STAFF,
Let it be know, th a t we the citizens of Englewood and th e
undersigned desire that Englewood City Council not have only
one Trash Provider for a ll of Engl ewood! We enjoy the freedom
to select the relationship with the Trash Company of "OUR"
choice not yours !
It has come to our attention that Council Me mber Jill Wilson has
stated that Eng lew ood res idents want only "One" trash removal
company to be able to pick up our tra sh and hav e a monopoly in our
City. She said this again public ly at the Boards and Commissions
Appreciation event on Monday August 9th , 20 I 0. She claims that this
will be "Environmentall y" bette r and be lieves th at this will be
"Cheaper" for us res idents.
We are tired of Ms. Wilson 's attempt to "Over Reac h" her authority
and force so mething lik e this upon us re sid ent s. We are tired of
Englewood City Council Memb ers that have the sa me philo so ph y that
she has.
We appreciate our freedoms including the rights to se lect the Trash
Remov a l Co mpa,1 y that "WE" c hoos e not Co un c il Membe r Wilson .
This Petition is to let Ms. Wil so n and others who agree with h !r know
that "WE DO NOT WANT OUR RIGHT TO CHOOS E" ta ken away!
Fo llo wi ng is th e Signat ur es of those reside nt s who agree with th ese statement s.
These were taken by vo lunt ee rs and wi thout persuasion!
Thank You!
, . Sien'ature: Printed Name Street Address:
-&c~ ~IJb --'1)1 ( l&'!J ~\ c /A-· tn r tlute ---4 q¼" s.Ra/4 WI~ tJt.
Ul filrom (@fii{c uJ;ll{cul/ dwkUo 'l</Bb s · or11Ptl([J)r Or,
Jonn ffl~ Ml« ()1_<J/,b.£w 1 ¥1</.5" S · a1avJ S/.
~¥ ::Jyt~..<:-J¥~C _ '-{f3!s' S11 , Lr-,, }¥_
1'1\f\~le:: ':t,1{t1F}:' ~..;l~.5 $. ~(..¥\ ~
~ ,,,,,f {i;, t5 J,.4i '{7 zO s_ kf<f >~
---4-~~j..Ll.l..,&'£,?!l.-J>tlv,:! Lw/,,t'tt" 1/ 7CJs ~0-L./Jan SIT, ~~~~ r,t-!lo So &;t;(#(x ~ ~Ir &;;81
(\t..lc 1-DL ..\.~ ~
4-'-'-~1 -~?-~_ Y, 1 ~ '·Vi) w· J .. :11.::r1·.. ~"-'--
4/L 1@&-
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2,(!'y /)1,jY/,,. ~G,V /(,cy'/11(../YIA-H ~µ '1870 S-~So(IJ sf.
'
$Rid YH-!! Ill" 'JJ. CHf1>11WJd,ve -
j~ \.<[DIS 111 0 10 . [J'tlV\.a,yo Ave
: Sign'ature: Printed Name Street Address: 5~ ---~~!-:~---:=--~, lt;J
~& b -ef!-t,l r:f{,4-t(/\'i(;, f. Q II-BC~f: L(,f(s! ;s, /:</2,,._...,
1 ./J,~~:::;...::::~'f'----r;,.; Kavtnsl:-l! 't'Un $ l1oa ,r1]Y ,-r 7
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7
~~c._ p...il)L--t_,-/ ~ 1~\ S-\<:f\dl W\t,':,;it-tp__
!L,,"Jlo~~~~,<.c:,,;.Ls 1..J.£.1.~_,__fr'."'+-_
11=6
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µ 11 r k-H '( c.S (c..~ y 1, C!fi' ) (~ "• 5 j
,-../..J_=.,t.:...KJL--=1-,------,;;=-StLL()sh}1y H ~sly fron ~.L'~l'-&
t-ti,,__ , 1/7/i!Ya IJJl/41 f3d_omt?1i1d J1/
~~ Mi \<a\_}'. l .\) ·, \\ ') J./5So .5. l<,zl-.,n..-1-\
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vf_J,JJ!k~ !i;,,/1,fb b:x.J(e,: 'Ii -c;fiJ,,,,~
~ ~. ft-,t.ffi !J ov!fff-t,/5'3c s AAIAt.J,I
vfll/--lllLnii) r,j,tf{j.._, &t<.!a rnt fJ k'.111,m 1':60 3 k'aJDJ'YVK\lr\
f!.t_"°· lA... edv5 .c.vbu.?A.J t/81 1.c; 1<-11ti?11,rt1'1
~-~--'-=-=''--l••'-0:lW\7\Aw ~ '.~,ru, ~t
'. Signature: Printed Name Street Address:
1ff11c&..,UJ ~u ----@f>ntla -i,Ua l 'Kc v ---------W S l1{)i-A -8 ------
0k ec,{).-{)_ :foh11 ,).=o.d.S /:)/O u.JTull.I:, 6,1c
, 'k Yl11<e oL( L/f:),o s:. uJ!)m , cl
I
[, k P > ~"...,, ,st t:£. '-16>v S );,,, ,, 51
Tohn S'-n-i,J I'\ If~?-, 5oTa.r</,. t',...
48J~ 3 , 'J4&tJ
L/ l( ]J 5 _ J,95'<-n
l.f g ~ \ S:.. J A.S<--0 ,
Lj ~;; 1 s: Ja.f411 !; 1-
_!:/ t <JI ~-Jo... ~li '1 Sf
+1z,s-:; ~p.l.i!.,
Printed Name Street Address:
I --------------------------------------------------------------------
·)tyon,v.:,...J~..,,
~O~?V [ ~
:&;:} t:f,/{,;b
Ke ( (,· tr,~1 11st; 4c1b s L,{Jet 11
f!e.c.-tf Thol'-tp so n .l-/79 l? S L7"' S'r
t
:Avg,~\ :fuA'f.XJou,~ ~ s D'l D1vh.o~ Rt
(Jc~ };,..",'4---£fCi7'5 ~, l,ppVJ tA ,
Cata fd 11 fu J..bq
p,,.,,.;; ,4.j:.-f,.,
(j 9s-.r f . /4 ~,91241 t).,,__ .
l.f i'c/ 8" f.. !.,;,,-7 ff ,
"Citizen
Cb~ ~~/;o 7,6--J
P t . t . " /f/ Al?-// I 1..J t-/1, ~ e 1100
TO CITY COUNCIL MEMB ERS ,
CITY STAFF ,
And Cod e ;nforc ement Advisory Committ ee
Let it be know , that we th e citi ze ns of Englewood and th e
und ers igne d desir e th at Englewood City Council cons id er the
following in making th eir decisions regardin g RV 's, Boats , and
Trailer s.
I.) We do not wa nt furth er res t1 icti ons on any of th ese it ems (Vehi c les)!
2.) We support th e ri ght s of Home Own ers to lega ll y park th ese items on
th e ir pro perty with out hara ss ment from Cod e Enfo rce ment O ffi cers or
other City Sta ff and neighbors wh o don't lik e to see th em.
1.) We support th e fa ct th at th ese ite ms sh uld be lega ll y reg istered and
mee t the requir ement s th at are prese ntl y in pl ace fo r stora ge on prop ert y.
4.) We do not want to be trea ted as 2nd Cla ss Citi ze ns beca use we own th ese
items. We have save d our mone y to purch ase th ese items and do not
beli eve th at th ose who have not made th e sac rifi ces have th e ri ght to tak e
away our ri ght s to ow n and stor e th em on our pr operty. We will stay off
of yo ur property, yo u stay o ff o fours!
5.) We und erstand and support th e "Right of Way" 72 Hour rul es and oth er
ru les pr ese ntl y in pl ace regardin g ha vin g th ese items on Publi c Str ee ts!
6.) We as k th at our City not make rul es and reg ul ati ons lik e a "Home
Own ers Assoc iati on" or any oth er "Cove nant Co ntr oll ed Co mmunity"!
We have move d to and li ve in Englewo od beca use we do not wa nt
HOA 's excess iv e rul es lik e th ose imp ose d in a Cove nant Co ntroll eo
Co mmuniti es ! This is Englewo od -Not Hi ghl and s Ranch!
7.) Coun ci l is to support o pen and pu!>li c mee tin gs that are we ll pos ted :io we
res id ent s can know when th ese items will be up fo r di sc uss ion!
Fo ll ow in g is th e Signatures o f tho se resid ent s who agree with th ese statement s.
These we re tak en by vo lunt eers and with out persuas ion!
Thank You!
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WHEREAS , thou sands of peo ple across the Unit ed States are li ving happy, heal th y, and productive
live s in recovery; and
WHEREAS , stress can contribut e to substance use di sorders, and finding a posi tive outlet for dealin g
with stress is crucial as people continu e to face stressful si tuati ons in their li ves ; and
WHEREAS, nearly half of Americans reported that their stress le ve ls had increased over th e past
year, with as many as 30 percent rating their stress levels are extreme (A merica n Psychological
Associa tion , Execurive Report , October 7, 2008); and
WHEREAS , in 2008 , an estimated 23.1 milli on people of every age, race, ethnicity, and socio-
economic status needed trca:mcnt for substance dependen ce or abuse in th e United States (2008 Natio nal
Survey on Drug CJ,e and :iealth); and
WHEREA S, substanc , use di sorders are a treatabl e, yet seri ou s health care problem, and our
community must take step s to address it ; and
'WHEREAS, ed ucating our community about ho\,. sub stance use di so rd ers affect all peo ple in th e
community, including public safe ty official s, th e workforce , older adult s, and families , th erefore is
essential to combat mi sconceptions assoc iated with addiction; and
WHEREAS , to help more people enter a path of recov ery, th e U.S. Department of Health and Human
Servi ces. the Su bstance Abuse and Mental Health Services Admin istra ti on, th e Whit e Hou se Office of
Na ti onal Drug Cor,trol Policy, and the Ci ty of Englewood , Co lorado invite all resident s of Englewood to
participate in Nationa l Alcohol and ..>rug Addict ion Recove ry Month (Recovery Month); and
NOW THEREFORE, I, James K. Woodward , Mayor of the City of En glewood, Co lorado , hereb y
proc laim the month of Se ptember 2010 as:
NATIONAL ALCOHOL AND DRUG ADDICTION RECOVERY MONTH
in th e City of Englewood. Co lora do. I urge all of our resident s to "JOIN THE VOICES FOR
RECOVERY : NOW MORE THAN EVER !" by supportin g men, women and yo uths who arc in dru g
and alcohol addicti on treatment and recovery.
GIVEN under my hand and sea l thi s 16" day of August. 20 10.
James K. Woodward , Ma yo r
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COUNCIL COMMUNICATION
Date :
Augu st 16, 20 10
Init iated By:
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Agenda Item :
9 a i
Was tewa ter Trea tm ent Plant
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Subject:
Ordin ance Accep ting Two Vv\/vf0 E~:;emen l!:.
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Staff ~o urce:
Dennis Stow e, WWf P Manager
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
On Jun e 2 1, 20 10, Co un ci l appr oved submi ttin g a final offer of $60,004 fo r th e purchase of two
ease men ts fro m Industrial Partners, LLC.
RECOMMENDED ACTION
Staff recomm ends Co uncil adopt a bill fo r an ord inan ce acce ptin g two ease ments on beha lf of th e
Littl eton/Engl ewood Wastewat er Tr ea tm ent Plan t (WWTP ).
BA CKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Th e ex pansi on of th e WWTP includ ed th e propose d installati on of a storm wa ter o utfa ll l!o e to th e
Pla tt e Ri ve r. Th e proposed line (actuall y 2-3 0" sid e-by-s id e co ncrete pip es) was design ed to run
north fr om the plan t and er•,,, Platte Ri ver Drive to th e ri ve r. This ali gnm ent crosses a pri va te
parking lot in th e Ci ty of ,JP . ,ver ow ned by Indu stria l Partn ers, LL C.
During our resea rch fo r the prop ose d easement, it was di scovered th at an ex isting 84" outfa ll pipe
fr om th e WWTP, crossi ng Indus tria l Partn ers ' property, did 11 0 1 have a record ed eas ement. Thi s line
was co nstru cted in 197 1, befo re the parkin g lo t ex is ted. Staffis uncl ea r why the lin e was in stall ed
ac ross pri vate prope rty v,1ith out obtai ning an eas ement.
Staff ord ered and obtain ed appraisal s for th e tw o eas ements and procee de ~ with good laith
nego tiati ons wi th th e property owner. When it app eared th at good fai th negotia tion , i · 1cl stall ed,
staff requ es t d Coun cil's auth o ri za ti on to pr ese nt a fi nal offer and move fo rwa rd with
ond emn ati on if required. The owne r has acce pt ed th e fina l offe r.
FINANCIAL IMPACT
All cos ts fo r the purchase of th e two ease men ts will be born e by th e WWTP .
LI ST OF ATTAC HMENTS
Ae ri al photo of loca tio ns
Bill for an Ordi nance
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BY AUTHORITY
RDINA N ENO.
SERIES OF 20 10
COUNCIL BILL NO . 26
INTRODU CED BY COUNC IL
ME MBER ____ _
A BLLLFOR
AN RDI NANCE ACCEPT! G TWO EASEMb TS , A ''GRANT OF STORM WATE R
UT ILITY EA. EM ENT" AND A "G RANT OF WA STEW ATER OUTFAL L PIPE LINE
UTILITY EA EME T" TO TIIE ITV OF E GLEWO D, CO LORADO BY IND USTRIAL
PARTNERS LLC. ON BEHALF OF THE ENG LEWOODILITTU."TON WASTE\V"TER
TREATM ENT PLANT (WWTP l .
WH EREAS , th e expansion of the Littleton/Englewood Wastewoter Treatment Pi nnt incl uded
th e proposed installation or n stonn water outfall lin e to the South Platte Ri ver; and
WH EREAS , the propo sed line (two 30" si de-by -side concrete pipes) was designed to run nonh
fr om th e WWTP and cross Pl atte Ri ver Drive to the South Pl atte River. thi s alignm en t cross es a
pri va te parkin g lot in th e Ci ty of Den ver ow ned by Indu stria l Ponncrs, LLC ; and
WHEREAS. du ring research fo r the proposed easement , it wa s di scove red that an exi stin g 84"
outfall pipe from the WWTP which was co nstructed in 197 1, cross in g Indu strial Pnnncrs propeny .
did not hn vc n reco rd ed ca sement : and
WHEREAS , the passage of thi s Ordinance will ncccpt two ease men ts from 1ndu stri nl Partn ers
to the Cit y, one fo r the Wa stew ater Outfa ll Pipelin e a1<d the second for the St onn Water Utility :
NOW. THEREFORE . BE IT ORDA i ED BY TH E CITY COU NCfL OF TH E CITY OF
ENG LEWOOD . CO LORADO. AS FOLLOWS :
Section I. The Gra nt of Wa stewater Outfall Pipeline Utility Easement between lmiustrial
:·artncrs LL and the City of Englewood , Co lorado attached hereto as
"Ex hibit I:· is hereb y accept ed 11ml approved by th e Eng lewood City Council.
Secti on 2. The Grant ofSt onn Wat er Utility Easement between Industri al Pannc rs LLC and
th e Cit y of Englewood. C.~lorado attached hereto as "Ex hibit 2;• is hereby accepted and
appro ved by the Englewood Cit y Co uncil.
~-The Ma yo r is authori zed to execute and the Ci ty Clerk 10 att est acce ptan ce of the
Gra nt o[Wa stew atcr utfall Pipeline Uti lit y Easement nnd the ,rant ofStonn Water Utilit y
Ensc mcnt for and on beh alf of th e it y of Engle wood, olorndfJ.
Int rod uced. read in [ull. nnd p:1,,cd on first readin g on the 16th da y of August . 20 10.
Publi shed as n Bill for an Ordin ance in th e Cit y's officia l ncwspn pc• on the 20th da y of August,
20 10 .
Publi shed as a Bill for an Ordinance on the City's officia l website beginning on th o 18th uay of •
August, 2010 for thirty (30) days .
Jan1 es K. Woodward , Mayor
., TTEST :
Lou orishia A. Ellis, City Clerk
I. \..oucri sltia A. Elli s, Ci ty Clerk of th r. City of Englewood , Col orado , hereby cert ify that the
abow and fo regoing is a true copy ·-r a Bill for an Ordinan ce , introd uced , read in rull , and pass ed on
first reading on the 16th day of Augu,,, 20 IO.
Loucri shi a A. Ellis
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AFTER RECORDING RETURN TO: MICHAEL BLOOM , MICHAEL BLOOM
REALTY COMPANY, 3615 BLAKE STREET, DEN VE R, CO 80205 .
GRANT OF WASTEWAT ER OUTFALL PIPELINE UTILITY EASEMEN·r
THIS GRANT of Was tewa ter Out fall Pip elin e Ut ility Easemen t (this "Grant") is ,.,~de
thi s_ day of ---~-.__,,,~ 2010, by INDU STRIAL PARlNERS LLC, a Co lorado
limited li abi lity compa ny ("Grantor") as the Own ers of2625-2675 S. Santa Fe Drive , Denve r,
Co lorado, and 2(,8 0 S. Pl atte River Drive , Denver , Co lorado wh ose ad dre ss is 36 15 Blake Street ,
Den ve r, CO 8U20 5 in favo r ol me CITY OF EN GL EWOOD ("G ra ntee") whos e addres s is I 000
Englewood Parkway , Eng lewood, Colorado 80110 .
n ,e parti es cove nant an d agree as follows :
I. Wastewater Outfall Pipeline Utility Ea se ment Property . The "Was tew ater Outfall
Pipelin e Utility Ease ment Pro perty" shall mean th e real property located in the
Co unty of Denve r, State of Co lorado, more part ic ul arly desc ribed in Exh ibit "A"
attached here to co nsist in g of2 pages.
~-Co nsid erat ion. As cons iderati on, for thi s Grant , Grantee has paid th e Grantor one
thous and six hundred and ninet y-eight dollars ($ I ,69 8.00) and other good an d
va lu able co nsideration, the receipt of which is hereby ackno wled ged by Grantor .
3. Grant of Wa stewa ter OutfaH Pipeline Utjlity Easement. Grantor hereby grant s to
Grantee, its successo rs and assigns. a perpctunl Wastewater Outfall Pipelin e
Ut ility Easement over, under, across and through the Wastewater Outfall Pipeline
Utility Ease ment Property depi cted in Ex hibit "A" a(tached here to , for the
purpo se of constructing , operating, maintaining, repairing, replacing and
remov in g a buried (not exposed to the surface) "Wastewater Outfall Pipeline ."
4. Access. Grantee shall have the pe rp tual , nonexclu siv e right of ing ress and egre ss
in, lo, over, throu gh and across the \\ nstewater Outfall Pipeline Utility Ease ment
Property for any purpose necessary or desira ble for th e full enjoyment of the
rights granted to Grantee under thi s Grant. Grantee 's rights und er this instrum ent
are lim ited lo uses related lo th e co nstruction , operation, mai ntenance, repair and
repla ce ment of a buried Wastewater Outfall Pipeline (the "Permitted Use "). The
forego in g gra nt shall not be construed lo permit Grantee to use th e su rfa ce of th e
Wastewater Outfa ll Pipeline Util ity Ease ment Property or store items thereo n,
exce pt as nece ssary and prudent for th e Grantee's Permi tted Use thereof, wi th the
und erstand ing thut Grantee shall expedi tiously proceed with and promptly
co mplete all surfac e ac ti vit ies. Grantee will not un reaso nabl y interfere wit h
Grantor 's use of the sur face of th e Wastewat er Outfall Pipe line Uti lity Ease ment
Prope rty.
5. ~lillQ.n. Gran tee agrees that afic r nny cons tru cti on, mai ntenance, repuir,
replacement or en largement , if nny is ~•quired , of th e Wast ewater Outfall
Pipeline , Grantee shall res tore th e ~u rface oflhe Wa stewa ter Oulfall Pip elin e
Utility Ease ment Property as ne arl y as po ss ible to the gra de and co ndit;ons
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ex isting immediatel y prior to said con stru cti on, ma in tcnnnce , repair, repla ce ment
or en large ment. Grantee agree s to res tore and repair any improvements of
Gran tor on the Wastewater Outfall Pipeline Utility Ease ment Propert y which are
da ma ged , modified or altered by Gmntce during sa id construct ion, maintennncc,
repair , replacement or en largement . Grant ee will ca use Gntnlor to be added as an
add i1i onul in sured on all li abil ity in surance po li cies and require it s contractors and
subcc ntrnct ors to add Granter as an addi ti onal in sured on all in surance polici es
re lated 10 work perfo rme d on th e Wastew ater Outfall Pipeline Utilit y Eas ement
Propert y. Upon Grant or's written request, Grantee shall proviJe Granto, with
co pie s of in surance ce rti ficate s 10 co nfirm th e fo regoing coverages .
No I mprovcm cn ts. Granlor covena nts and ag ree s not 10 construct, erect, place or
mai nt ain any 11 lmprovcme nts," ns hereinafte r defi ned , on the Wa stewater Outfall
Pipelin e Uti lit y Easement Prop ert y without ob taining th e prior written consent of
Grantee, which will not be unreaso nab ly wit hheld , cond itioned or delayed.
"Im provements" shall mea n an y stru cture, buildi ng or land sca ping other than
£ras s or asphalt surface par kin g und fencing. Grantee shall have the right to
remove , wi th out any liability to Gra nt or, any improvements constructed , erected ,
placed or planted on the Wa stewa ter Outfa ll Pipeline Utility Easement Property
with out Grant or's havin g obtained th e pri or written co nsen t of Grantee. If such
writt en consent is not obta ined , Grantee shall not be respo nsi ble for repair or
rep lacement of the Im prove ment s if they are damaged during construction,
maintain in g, repair, replacement or enlargement .
Subjaccnt and Lateral Support. Grantor cove nants and agrees that Grantee shall
have the rig ht of subjacent and latera l support on th e Wastewa,cr Outfall Pipeline
Uti lit y Ease ment Property to the extent necessary for the full ri gh ts granted to
Grantee under this Grant.
Righ ts of Gmnto r. Grant or re serves th e full right to the undi sturbed owne rs hip ,
use, and occ upancy of the Wastewater Outfa ll Pipeline Utility Easement Property,
including L~c right to usc th e surfac e of the Wastewater Outfall Pipeline Ut ilit y
Eas ement Property, in so far us sa id ow nership, use. and occ upancy is consi st ent
with nnd docs not impair th e rights granted to Gran tee in thi s Grant. Gra nt or also
reserves the right to subjacent and lateral support of it s property adja cent to the
Wa ste wat er Ou:full Pipeline Utilit y Ease ment Property .
,\bandonme nt. In th e eve nt that Grantee shall abandon the rights granted to it
under thi s Grant , nil ri ghts, title und intere st hereund er of Gran tee shall cease and
tc nn inntc , and rant or shall hold Wu stcwa tcr Outfa ll Pipelin e Utilit y Easeme nt
Prope11y. free from the rig ht s of Grn 111 ec so aba ndo ned nnd shall own all mat cr inls
and stru cture s of Grantee so ahand oned , r,rovid ed that Grantee shall have u
reaso nable peri od of time ufi er sui d abandonment in which 10 rem ove any or all of
the IV ns tcwa ter Ou tfall Pipe line and Appurtenan ces from the Wastewater Outfall
Pip eline Utilit y Euse ment Property. In th e eve nt th at Wa stewater Outfa ll Pipeline
Uti lit y Ens e111c111 is abandoned by Gra ntee , Gran tor shall have the ri ght, at its so le
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opti on, to require Grantee lo remove or neutralize any improvements constructed
in the Wastewater Outfall Pipeline Utility Ease ment Property by Grantee.
Warranty of Title. Grantor warrants and represents that Grantor is the fee si mpl e
owner of th e Wastewater Outfall Pipeline Utility Ease ment Prop erty an d that the
Granlor has full right, title and authority; th at thi s Grant is effecti ve to gra nt and
convey lo Grantee thi s Wastewater Outfall Pipeline Utility Ease ment.
Binding Effect. Thi s Grant shall extend to and be bindin g upon the heirs,
personal representatives, successors and ass igns oflhe respective part ies hereto .
The term s, cove nants, agreements and co nditions in this Grant shall be con strued
as cove nants runnin g with the land .
TN WITNESS WHEREOF, the parties he re to ha ve exec uted this Grant of Wastewater
Outfall Pipeline Utility Ease ment the day and yea r first above written .
SIGNATURES ON FOLLOWING PAGES
GRANTOR -LANDOWNER
Industria l Partners LLC , a Col orado limited
~~~
STATE OF COLORADO
COUNTY OF [enver ss.
A ~ foregoing instrument was acknowledged before me this 5'!h day of
VljU:-::t, 2010, by Michael Bloom , member.
Witness my hand and seal.
My co mmi ss ion expires: 7 \ 14\ ZCil'Z..
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My Commlaion e.,. 07/1 412012
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GRANIBE
City of Eng lew ood, Co lorado
By:
James K. Woodward , Mayo r
ATTEST:
Louc ri shia A. Ellis, City Clerk
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EXHIBIT"A" • (Lega l Description!l)epiction)
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EX HIB IT
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AFl'ER RECOlIDING RETURN TO: MICHAEL BLOOM, MICHAEL BLOOM
REALTY COMPANY, 3615 BLAKE STREET, DENVER, CO 80205.
GRANT OF STORM WATER UTILITY EASEMENT
nus GRANT of Storm Water Utility Easement (this "Grant") is made this _ day of
_______ _:, 2010, by INDUSTRIAL PARTNERS LLC , a Colorado limit ed liabilit y
company ("Grantor") as the Owners of2625-2675 S. Santa Fe Drive, Denver, Colorado, anj
2680 S. Platte River Drive, Denver, Colorado , whose address is 3615 Blake Street, Denver, CO
80205 in favor of the CITY F ENGLEWOOD (·'Gran ") whose address is I 000 Englewood
Parkway, Englewood, Colorado 80110.
The parties covenant and agree as follows :
I. £l2ml.JVatcr Utility Eascm•~-The "Storm Water Utility Easement
Property" shall mean the real property located in the County of Denver, State of
Colorado, more particularly described in~" attached hereto consisting
of I page.
2. Consjderatjon . As consideration, for this Grant, Grantee has paid the Granter
seven thousand four hundred and nine dollars ($7,409 .00) and other good and
vaiuable consideration, the receipt of which is hereby acknowledged by Grantor .
3. Grant of Storm Water Utility Eascmcpt. Grantor hereby grants to Grantee, its
successors and assigns, a perpetual Storm Water Utility Easement over, under,
across and through the Storm Water Utility Easement Property, depicted in
~ attached hereto, for the purpose of constructing, operating,
maintaining, repairing, replacing and removing a buried (not exiJosed to surface)
"Storm Water Utility Line."
4. ~-Grantee shall have the perpetual, nonexclusive right of ingress and egress
in, to, over, through and across the Storm Water Utility Easement Property for
any purpose necessary or desirable for the ~u ll enjoyment of the rights granted to
Grantee under this Grant. Grantee 's rights under this instrument arc limited to
uses related to the construction, operation, maintenance, repair and replacement of
a buried Si;>rm Water Utility Linc (the "Permittctl Use"). The foregoing grant
shall not be construed to permit Grantee to use the surface of the Storm Water
Utility Easement Property or store items thereon, except as necessary an<l prudent
for the Grantee's Permitted Use thereof, with the understanding that Grantee shall
expeditiou·.ly proceed with and promptly complete all surface activities . Grantee
will not unreasonably interfere with Grantor's use of th e surface of the Storm
Water Utility Easement Property,
5. ~-Grantee agree s that after any construction, ma intenance, repair,
replacement or enlargement, if any is required , of the Storm Water Utihty Line ,
Grantee 1hall restore the surface of the Storm Water Utility Eascm:m Property as
nearly as possible to the grade and conditi:,1s existing immediately prior to said
construction, maintenance, •epair, replacement or enlargement. Grantee agrees to
restore and repai r any improvements ofGra ,tor on the Stonn Water Utility
Easement Property which are damaged , modified or ultered by Grantee during
said constructi on, maintenan ce, repair, replacement or enlargement. Grante e will
cause Grantor to be added as an additional in sured on all liability insurance
policies and require its contractors and subcontractors to add Gran to r as an
additional insured on all in surance policies related to ~ . .:i rk perfonned on the
Storm Water Uti lity Easeme nt Property. Upo n Grant or's writt n reque st, G,,mt ee
shall provi de Grantor with co pie s of in surance certificate s to confirm the
foregoing coverages .
6. No Improve ment s. Grantor covenants and agrees not to construct, erect, place or
muintain any "Improvements," as hereinafter defined , on the Storm Water Utility
Easen :o~t Property without obtaining th e prior wri tten consent of Grantee, which
will not be unreasona bly withheld, conditioned or delayed. "lmprovem ~nts" shall
mean any structure , building or landscapi ng other than grass or asphalt surface
parkin g and fencin g. Grantee shall have the right to remove , without any liability
to Grantor, any improvements constructed, erec ted, placed or planted on the
Storm Water Utility Ease ment Property without Grantor's having obtained the
prior written consent of Grantee . If such written consent is not obtained, Grantee
shall not be responsible for repair or replacement of the Improvements if they o_e
damaged during co nstruction , mai ntaining , repair, replacement or enlargement.
7. Subjncent and Latera l Support. Grant er covenants and agre es that Grantee shall
have the right of subjacent and iateral support on the Storm Water Utility
Ea sr.meut Pror,erty to the extent nece ssary for the full rights granted to Grantee
und er thi s Grant.
8. Rights of Grant ir . Grantor reserves the full ri ght to the undisturbed ownership,
use, and occ upancy of the Storm Water Uti lity Ease ment Property, including the
right to use the surface of the St orm Water Utilit y Eas me nt Property , inso far as
sa id owners hip , use , and occ upan cy is co nsistent with an d does not impair the
rights granted to Grantee in thi s Grant. Granto, also reserves the right to
subjncent and lateral support of its property adjacent to the Storm Water Utility
Ease ment Property.
9. Abandonment. In th e eve nt th at Gra ntee shall aband Qn the righ ts granted o ii
und er thi s Grant, all rig hLs, title and interest hereunder of Grantee shall cease and
terminate, and Gran tor shall hold Storm Waler Utility Ease ment Property, free
from the ri ghts of Grant~e so aband oned and shall own all materials and structures
of Gra ntee so ,:,andoncd, provid ed that Grant ee shall have a reaso nable period of
li me afte r said aba nd onment in which to remove any or all of the Sto rm Water
Lines and Ap purt enances from th e Storm Wat er Utili ty Ease ment Property. In tl1e
event th at Storm Wate r Utilit y Ease ment is abandoned by Grantee, Granlor shall
have the right, al it s 30Je opti on, to re quire Grant ee /o rem ove or neutrali ze any
imp 'Ove menls co nst ru cted in th e Storm Waler Utility Easement Property by
Grant ee .
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10. Warra nty of Title . Grantor warrants and re presents that Grant.o r is the fee simple
own er of the S!orm Water Utility Eas ement Property and that the Gran tor has full
ri ght, I!!!~ ~,,ci auth orit y; that thi s Grant is effect ive to gran t and convey to
Gra11tee thi s Storm Water Utilit y Ease men t.
11. fil1 1,1: ~-This Grant shall ex ten d to and be bindin g upon th e hei rs,
p~ruoi.u ! =-~rrese nta ti ves, successo rs and ass ign s of th e re spe ctiv e parti es hereto.
'fhc tenn s, co ven ants, agree ments an c co nditions in-thi 5 Grant shall br. co nstru ed
as co venant s runni ng with the land .
fN WITNE SS WHEREOF , the parti es hereto have exec uted th is Grant of Storm Water
Uti lit y Ea sement the day and y"".r fir st above wr itte n.
SIGN AT URES ON FOLLOWING PAGES
ST ATE OF COLORADO
COUN1Y OF Ceo vcr::
GRANTOR -LANDOWNER
Industrial Partners LLC, a Colorado limited mr~
)
) ss .
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A 'f!!C:. foregoing instrument was acknowledged before me this 5-rh day of
I.Cj!J:J:'2010, by Michael Bl oom, member.
Witness my hand and seal .
My commission expires : 7\ \ 4:l 7DJ~
{B~
NotaryPublic
..,~ ~0,/M/l0t2
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• GRANTEE
Cit y ofEnglewood, Co lorado
B :
Jome s K. Woodward , Mayor
ATTEST :
Loucri shi a A. Elli s, City Clerk
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EXIDBIT "A" • (Legal Oescription/Dep !.:tion)
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COUNC IL COMMUN ICATIO N
Date: Agen da It em: Sub ject:
August 16, 2010 9cl Arapahoe County Ent erp ri se Zone -Ex p ansio n
A re as
In itiated By: Staff Sou rce:
Community Development Department Darren Hollingsworth
Eco nomic D eve lopment Coordi nator
COUN CI L GO AL AN D PR EV IO US COU NCIL ACTIO N
• City Council approved Reso luti o n 65, Series 1990 in support of the applicati on to the State
of Colorado, which created the Ara pahoe County Enterprise Zon e.
• City Council dis cussed th e expansion of th e Arapahoe Co unty Enterprise Zone at the Ju ly
26, 2010 study sessio n.
REC OMME NDED ACTI ON
The atta ched reso lutio n authorizes staff to apply to th e Sta•.e of Colorado's Fcono mic De ve lopment
Ccmmission and req ues t th e ex pansi o n of th e Arapahoe Co un ty Enterpris e Zone.
BACKGROUND, '"I ALY SI S, AND ALTE RNATI VES ID ENTIFI ED
In 1990, the Cities of Englewood, Sheridan, and Littl eton were grante~ Enterpri se Zone status fo r a
p o rt ion of the indu str iall y and com mercially zoned pro p erti es within each jurisdiction. Englewood 's
Community D ev elopmen t staff ad ministers th e Arapahoe County Ent erpris e Zon e. Th e economic
development benefits ava ilab le through the Arapahoe County Enterp ri se Zone are a ce ntral
co mpo nent of Englewood's business retention, expa nsion, and attracti o n strateg ies . The State of
Colorado tax credits provided by th e Arap ahoe County En terpris e Zone are d es ign ed to encourage
inves tm ent and enhance th e economic climate.
In 2009, 56 En glewood busin es ses cla imed tax credits through th e En terprise Z one. Benefi ts to
~ngl ewood bu si nesses located In the Arapa hoe Co unty Enterprise Zone total $1 ,589,279 in State of
Colora do tax credi ts. Englewood busin esses reportea to tal capital investments of over $69 milli on
and crea ted 238 new jobs with an av erage FTE sa lary o f $43 , 130 per employee.
Proposed Expa nsion Areas
Th e pro p osed Arapahoe Coun ty Enterpris e Zone ex pansio n areas are delineated o n the attac hed
map an d d es cribed below:
• Me dical District Small Area Plan : With th e recent zon ing change, staff recommen ds
expan di ng the En Mrpri se Zon e int o thi s area to encourage bu s!ness attra ctio n, reten tio n,
and poss ible red ev dopment.
• flood Middle School : Th e si te is recommended for expansion into the Enterprise Zone to
encourage investment an d redeve lopment. The site is be ing marketed as a mixed-use •
development op portunity .
• Centenn ial Shopping Center: The shoppiog ce nt er ow ners have previously exp ressed an
interest in redevelopme nt and in ves tm en t, but this investment has not com e to fruition .
Adding this area into the enterprise zo ne potentiall y encourages development and
revllall zation of this property and surrounding areas .
FINANCIAL IMPACT
Thi s expansio n request does not require a fin ancia l commitment by the City of En glewood.
LIST OF ATTACHMENTS
Map of the Proposed Arapahoe County En terpr ise Expa nsions
Resolution
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Proposed Arapahoe County
Enterprise Zone Expansions
DENVER
-Current Enterprise Zone Boundaries
-Proposed Englewood Zone Expansion 2010
D Proposed Littleton Zone Expans ion 2010
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RESOLUTION NO .
SERIES OF 20 10
A RESO LUT ION SUPPORTrNG TH E ARAPAHOE COUNTY ENTE RPRIS E ZONE
EX PAN SION REQUEST .
WHEREAS, th e designation of an enterpri se zo ne prov:dcs for tax incenti ves to promote
eco nomic devel opment; and
WHEREAS , there are ad diti onal areas whic h meet th e req uirement s and charac teri stics of th e
enterp rise zone whic h are proposed for zone status; and
WHEREAS, the Sta te of Co lorado has mad e provisions for expanding ex isting enterp ri se
zo nes: and
WHEREAS , in 1990, the Citi es of Englewood, Sheridan and LittMon were gra nted Enterpri se
Zo ne statu s for a ponion of th e indu strially and commercially zo ned propenies within each
juri sdiction; and
WHEREAS , the Arapahoe County Enterprise Zo ne is a ce ntral co mponent of Englewood's
business ret enti on, expansion and attracti on strategi es ; anrl
WH EREAS, the Sta te of Colorado tax cred it s provid ed by the Arapahoe Cou nty Erucrprise
Zo ne are des igned to encourage in vestm en t and enhan ce th e eco nomic climat e; and
WHEREAS, the proposed Arapah oe Cowll y Etll,.7J ri sc Zone expansion areas arc described
below:
Medica l District Small Area Pla11 : With th e rece nt zo ning change. staff recommend s expanding
the Enterpri se Zone int o thi s area to enco urage bu sine .,s attraction, ret enti on, and poss ible
redevel opment.
Flood Middle Schoo l: Th e site is recommended for <1x pansion into the Ent erpri se Zo ne to
encourage in ves tment and red eve lopm ent. The sit e i~ being marketed as a mixed-u se
deve lopmen t op ponuni ty.
Ce ntennial Shopping Cc 11ter: Th e shoppin g center owne rs have previously e\pressed nn interest
in redeve lop'ment and inves tm ent , but thi s investme nt hn s not come to fruiti on. Adding thi s area
into th e enterpri se zone poten tia ll y encourages de ve lopme nt and revitalization of this propeny
and surrou nding nrea .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNC IL OF THE CITY OF •
ENGLEWOO D, COLORADO, THAT IT SUPPORTS THE ENTERPRISE ZONE EXPANSION
REQUEST, INCLUDING AREAS WITHIN ENGLEWOOD AND LITTLETON .
ADOPTED AND APPROVED 1his 16" day <J f Augu s:, 20 I 0.
ATTEST :
Jam es K. Woodward, Mayor
Loucri shi a A. Elli s, Ci1y Clerk
I, Loucrishi, A. Ell is, Ci1y Clerk for lhc Ci1y of Englewood , Co lorado, hereby ccnify 1he
above is a 1rur, copy of Resolution No._, Series of 2010.
Loucri shia A. Ellis , Ci 1y Clerk
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COUNCIL COMMUNICATION
Date: I Agenda Item: I Subject:
August 16, 2010 9 cil 2010 Pri va te Activity Sond Cap Allocation
Initiated By: Staff Source :
Communi ty Deve lo pmen t Departm ent Darren Hollingsworth
Economic D evelopmen t Coordinator
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
• Council ad opted Roadmap En glewood: 2003 En~lewood C ''llprehensive Pl an , The
H o us ing elemen t includes Objective 2-1: encouraging home ownership.•
• Council cons iders as si gning the PAB Allocation annually.
• Council dis cussed the annual Private A ctivity Bond (PA B) assignment at th e Jul y 19, 2010
Study Session ,
RECOMMENDED AC!ION
Th e attached resolu tio n authorizes assignmen t of Englewood's 20 10 Pri va te Activity Bond (PAB)
All ocat'on to the Colora do H ousi ng an d Fi nance A uthority (CHF A) for home ownershi p program s,
BACKG ROUND , ANALYSI S, AND ALTER NATIVES IDENTIFIED
The State uf Colorado allocates Private Acti vity Bo nd (PAB ) Cap to juris di ctions eligible to rec ,_'ve
,,-,o re t!ian $1 million dollars of PAB. Engle wood was ail ocated $1 ,466,595 fo r 2010. Engl~wc•u ~
1:rst be,-ame an entitl ement co mmunity fo r an all ocati on in 2002 . Prior to th a~ Englewood v. as
eli gil:;ie t., apply to the State of Colorado fo r PAB .
From 2002 !h ro ugh 2009, Englewood ass igned its PAB l o th e Colorado Housing Finance Auth o rity
for home ownership programs. Pri o r to 2002, Englewood appli ed to th e State to assign its share of
PA B to th e Me'ro Mayors Caucus mortgage b on d program adminis tered by the City of Denver,
whi ch also prov,ded ho me loans. The Metro Mayors Ca•Jcus program has no t b ee n able to issue
home m ortgage bonds due to mark,'t conditions.
Th e City typicall y does not assigo the PAB until mid-yea r, close to the State 's Sep tember 15
deadline so th at the PAB ma y be ava ilable for an eligibl e local project. A PAB-elig;bl e proiect has
no t been proposed in Englewood this ye ar .
FINANCI AL IMPACT
Th e res olution assigns En glewood's en tire 20 10 $1 ,466,595 PAB all ocJtion to CHF A for home
ownership programs. If Counci l takes no action, the PAB reverts to th e Colo rad o Deµartment of
Loca l Affai rs for assig nment to eligible State agencies.
• LIST OF ATTACHM ENTS
Reso lution
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RESOLUT ION NO .
SERIES OF 20 I 0
A RESOLUTIO I AUTHORIZING ASS IGNMENT TO TH E COLORADO HOUSING AND
FINANCE AUTHORITY OF A PRJV A TE ACTIVITY BOND ALLOCA TIO OF THE CITY
OF ENGLEWOOD , ARAPAHOE COUNTY, COLORADO PURS UANT TO THE
COLO RADO I ,<.JV ATE ACTIVITY BOND CE ILIN G .'.:.:.OCA TI ON ACT .
WHEREAS, the City of Eng lewood, Co lorado is authorized and empowered under the laws of
the State of Colorado to issue revenue bonds for the purpose of providing single-family mongage
loans to low and moderate income persons and familie s; and
WHEREAS , th e Internal Revenue Code of 19 86 , as amended, restricts the amount of tax-
exempt bonds whic h may be issued in th e State to provide such mongage loans and for cenain
other purposes ; and
WHEREAS , pursuant to the Code, the Co lorado Legislature adopted the Co ,orado Private
Activity Bond Cei ling Al location Act, Pan 17 of Anicle 24, Co lorado Revi sed Statutes (the
"Al location Act "), providing for th e allocati on of the State Ce iling among the Co lorado Housing
and Finance Authority ("Authority") and other governme ntal unit s in the State, and fun her
providing for the assignment of such all oca ti ons from such other governme nt al unit s to th e
Authority; and
WHEREAS , pursuant to an all ocation under Sec ti on 24-32 -1706 of the Allocation Act, the
City of Engle wood, Co lorado has an all ocation of th e 20 10 State Cei lin g for the issuance of a
specifie-d principal amount of Pri va te Activity Bon,\s prior to September 15, 2010 (th e "20 I 0
Allocation "\: and
WHEREAS , the City of Englewood , Co lorado has detenni ned that the 20 IO Allocation, or a
ponion th ereof, can be utilized mo st efficientl y by assibsting it to the Authority 10 iss ue Private
Ac ti vi ty Bond s for th e purpose of providing sing le-famil y mortgage loa ns to low and moderate
income persons and famili es ; which ass ignment is to be evidenced by an Assignment of
Alloca tion between th e Ci ty of Englewood and the Authority;
NOW, THEREFORE , BE IT RESOLVED BY THE CITY COUNC IL OF THE CITY OF
ENG LEWOOD, COLORADO , THAT :
Sectio n I. The assignmen t to the Au thori ty fo r $1,466 ,595 or th e Ci ty or Englewood ,
Co lorado 's 20 10 All ocation sha ll be and hereby is approved.
Section 2. The fom1 and substan ce of tl . .: Ass igmnent of Allocation are approved ; provided,
however, that th e Englewood City Council is au thorized to make such teclmi ca l variations,
additions or deletions in or to such Assignment of Al location as they shall deem necessary or
a~p ropriate and not inconsistent with th e approval th ereof by thi s Reso lution .
Secti on 3. The Mayor and the Ci ty Clerk for the City of Englewood, Co lorado arc au thori zed
10 exec ut e and deliver the Assignment of Allocati on on beha lf of th e Cit y of Eng lewood end to
take such other steps or actions as may be necessary, useful or convenient to effec t the aforesaid
ass ignment in accordance with th e intent of this Reso lution .
Section 4. If any sec ti on, paragraph, clause or provis ion of this Resolution shall fo r any reason
be held to be invali d or unenforc ea bl e, the invalidit y or un cnforccab ility of such sec tion
paragra ph, clause . or provi sio n sha ll not affect any of the remaining provisions of this Reso lut ion.
Section 5. Tilis Reso luti on sha ll be in full force and effect upon its pas sage and appro va l or as
otherwise required by the Englewood Home Rule Charter.
ADOPT ED AND APPROVED thi s 16th da y of Augu st, 20 I 0.
ATTEST :
Jame s K. Woodwa rd , Mayor
Loucrishin A. Ellis. Cit y Clerk
I. Lo ucri shi n A. Elli s. City Clerk for th e Cit y of Englewood . Co lora do, hereby cert ify th e
above is a true co py of Reso luti on No . __ . Serie s of 20 I 0.
Loucri shia A. Elli s. Ci ty Clerk
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COUNCIL COMMUNICATION
Date : I Agenda Item : Subject:
August 16, 20 10 I 11 a i O rd inance Granting a, ! lS ement to Public Service
Company
-··
Initiated By:
Depanment of Parks and Recr eati on
I Staff Source :
Dave Lee, Manager c' Open Spa ce
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council approved a bill for an ordinance authorizing a Grant of Easement to Pu b lic Service
Compan1• fo r th e installati o n of underground electrical lin es o n City property at 1074 West
Danmouth Ave nue in O ctober 2009.
RECOMMENDED ACTION
Staff recommends that Council adopt a bill fo r an o rdin ance au th oriz in g a Gra nt of Easemen t to
Pu bli c Service Company of Colorado for ins tall ation of a na tu ra l gas line and reg ulator stati n n
loca ted at 1800 Eas t Fl oyd Avenue in Romans Park .
BACKGROUND , ANALYSIS, AND ALTERNATIV~5 :DENTIFIED
Th e natural gas line an d regulator stati o n will be loca ted o n th e west property boundary of Ro mans
Park, 1 700 East Fl oyd Avenue. Publi c Service Company of Colorado (PSCC o) sha ll ha ve
nonexclusive ri gh ts to the easem ent parcel fo r th e purp oses o f co nstruc ting and maintaining their
equipment. PSCC o w ill rest o re th e area as neariy as possible to th e grade and conditions existing
prior to th e cons truction . In the eve nt th at PSCC o aba ndo ns th e rights gran ted to it und er thi s
ease m ent ag reemen t, the City wi ll assume full righ ts o f th e easeme nt prnperty.
FINANCIAL IMPACT
Public Service Company of Color..do w ill pa y th e City $500 upon exe ution of thi s gran t of
easeme nt.
UST OF ATTACHMENTS
Bill for an Ordinance
• ORDINANCE NO .
SERJES OF 20 I 0
BY AUTHORITY
COUNCIL BILL NO . 27
INTRODUCED BY OUNCIL
MEMBER ____ _
; BILLFOR
M: ORL •iNANC'R Gr.ANTING AN EASE ME'IT TO PUBLI C SERVI CE CO MPANY OF
''OLO RA.1)O FOR INSTALLAT ION OF A NATURAL GA S LINE AND REGULA TOR
STA TIO AT THE CITY OF ENG LEWOOD 'S ROMANS PARK .
WHEREAS , the natural gos line and regulator station will be loca ted on the west propeny
boundary of Romans Park, 1700 East Floyd Ave nu e; and
WHEREAS , the Publi c Service Co mpany of Co lorado shall have nonexc lu sive rights to th e
eas,,men t parcel for the purposes of co nstructing and maint ai ning their equipment ; and
\\ HEREAS, th e Publi c Service Compan v of Co lorado will restore the area as nea rly as possible
to the .:trade and co nd itions exis ting prior to lh c co nstructi on ;
NO\\', TH EREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD , CO LORADO , AS FOLLCWS :
Section I. Tite "G n>nt of Easement -Natural Ga s Lines at Englewood Romans Park, a publi c
park " fr om the Cit v of Englewood , Colora do to the Public Service Co mpany of Co lorado,
ntl ached here to os Exhibit A. is hereb y accepted and app roved by the Engl ewoo d City ouncil.
Section 7. The Mayor is authorized to execute and th e Ci ty Clerk aucst and sea l th e Public
Se rvice Co•npany of Co lora do Ea sement for and on behalf of th e Cit y of Eng lewood, Co lora do.
Introduced, read in fu ll , and pa ss ed on first reading on th e t 6• day of Augu st, 20 I 0.
Publis hed as a Bill for an Ordinance in the Cit y's offici al new spaper on the 20• day of August. 2010.
Publi shed as a Bill foran Ordinan ce on the Ci ty's offic ial website b·gi nnin g on th e Is• da y of
August, 20 10 fo r thin y (30) days.
AlTEST: James K . Woodwa rd . Mayo r
Loueri shi n A. Elli s, City Clerk
I, Loucrishia A. Ellis , City Clerk of the City of Englewood , Colorado, hereby ccnify that the
above and foregoing is a true copy of a Bill for an Ordinance, introduced , read in full , and passed on •
first reading on the 16th day of August, 2010.
Loucrishia A. Ellis
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GRANT OF EASEMENT
Natural Gas Lines a, Englewood Romans Park. a public park .
TillS GRANT of Easement (this "Grant"1 made thi s _ day of~ 20 I 0. by
CITY OF ENGLEWOOD. a Colorado municipal corporation ("Gr.ioto r") whose address is I 000
Englewood Parkway. Englewood. Colorado 801 IO . to the PUB LIC SERVICE COMPANY OF
COLORADO, ("Grantee) whose address is 1800 Larimer Street, Suite I I 00, Denver. Colorado
80202 .
The pnrtics covenant and agree as follow s:
l . J;;asement Property. The ''Easement Property'' shall mean the real property located
in the County of Arapal:~c, State of Colorado, in the NE¼ of Section 5, T.5S,
R68W of the 6~ P.M., moie particularly described on Legal Description attached
hereto as Exhibit A, consisting of one ~J'age(s) and incorporated horein by
reference .
2. Consideration. In consideration of the sum of five hundred doll ars ($500 .00), due
on execution of this grant of easement.
3. Grant of Easement. Grantor hereby grants to Grantee, its successors and assigns , 1
perpetual nonexclusive easement over, under, across and through the Easement
Property for the purpose of constru cting, operating, maintaining , repairing,
replacing, and removing, natural gas lines along with a temporary construction
easement, Parcel B, and a Nntural Gas Regulator Station, Parcel A, as described in
Exhibit I consisting of four (4) pages .
4. Access . Grantee shall have th e perpetual , nonexclusive right of ingress and egress
in, to, over, through and across the Easement Property for any purpose necessary
or desirable for th e full enjoyment of the rights granted to Grantee under thi s
Grant.
5. Restoration . Grantee agrees that after the construction , maintenance, repair,
replacement, if an)', for the gas line and a Natural Gas Regulator Station, Grantee
shall restore Lie surface of the Easement Property as near!~ as po,s:ble to the grad e
and conditions existing immediately prior to said constru cdon , maintt.!lance,
repair, replacement, except as may be necessary to accomsMdate the facility.
Grantee further agrees to replace any top soil and sod removed from u11y cultivated
or agricultural areas on the Easement Propeny and to remove an y excess earth
resulting from said constructi on, maintenance , repair, rcplace·.nent or enlargem ent,
at Gmntc:e's sule cost and expense.
6. No Irnprqvemcnts . Grantor covenants and agrees not to construct , ert.ct, pince or
plan any "Improvements," as hereinafter defined , on the Easement .0 roperty other
than those described in Exhibit A without obtaining the prior written consent of
Grant ee . "Impro vements " shall mean any stru cture not described in this document.
A
7. Subjacent ar,d Lateral Suopon . Grantor covenant s and agrees that Grantee shall
have the rigln of subjacent and lateral su pport on the Easement Property to
whatever extent is necessary or desirab le for the full , complete and unctisr..lfbed
enjoyment of the rights granted to Grantee under thi s Grant.
8. Right of Ownership . Grantor resetves the right of ownership , use, and occupan cy
of the Easement Property insofar as said ownership, use, and occupancy doe s not
impair the rights granted to Grantee in thi s Grant.
9. Warranty ofTitle. Gra111or warrant s that Grantor ha s full right and lawful
au thority to make the grant contained herein .
10 . Abandonment. In the event that Grantee shall abandon the rights granted to it
under this Grant, all right , title, and interest hereunder of Grantee shall cease and
tenninate , and Grantor shall hold the Easement Property , as the same may then be,
free from the right s of Grantee so abandoned. Failure to use the Easement for a
period of two years shall constitute evidence of abandonment.
11 . Binding Effect. This Graat shall extend to and be binding upon the successors and
assigns of the respective panics heret o. Th e tcnns . covenan ts, agreements and
conditions in thi s Grant shall be const ru ed as cove nant s running with the land .
IN WITNESS WHEREO F, th e partie s hereto have exec uted this Grant of Easement the
dn y and year fir st above written .
GRANTOR:
C!TI' OF ENG LEWOOD
By : ___________ _
ATTEST : James K. Woodward , Mayor
Loucris hi a A. Elli s. City lerk
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STATE OF COLORADO
COUNTY OF Dwvge
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GRANTEE :
~: . .,Rat _________ _
Di9QJ!ofBuslness Operalians&Planq
Pubic Ser.ice Company or Colorado, a Colorado corpo,a11on
The fo rc goin~ instrument was aclmowledgcd before me this .!1t..._ day of-=J..c<..c''-C-'Y'----
2010, by LARRY Ft11.t.eR as D11u1cro.e QF &J<uVE£S for Public Service
Company of Colorado. 0 P£ttAr,o,, I J'i.A,;,.,,,.;,~
ll!!!l't!fflctl!l-,;e:d!
JAMES K. ARBUCKLE
NOTAR Y PUBLIC l
STATE OF COLORADO
My Comm ission Expires 10/1 2/2010
My Commission expires: ____ _
Q:-• y Q..,L .. l~
Notary Public
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SEH
Sheet 1 of 2
PARCEL A
A percel of land lying In lhe southeast -ar1er of Ssctlnn 35, Township 4 South , Range 68 WeeL or
the 6th Principe! Merkian 1 County of Jefferson, State of Cdoraoo , ~Ing a portion of that Traci cl lend es
deecrlbed l'I Book 2194, Pago 32 1 Arapahoe County Records, deacrlted ea follows:
The aouth 25 feat of the west 25 feet of aaid Tract,
Cont.olnlng 625 &quare feet (0 ,014 acres) more or less .
AA llustratlon for thll description '8 al lached hereto and made e part hereof,
Tho author a this dellOllpUon Is Norman L Slmonaon , PLS 2B2BB, prepared on behalf or SEH, 390 Union
Boulevortl, Suite 630, Lakewood , CO B0228, on Moy 4, 2010, under Job No. 111146-11.0, 'or Public
service Company of Colorado , and la no( ID be c.,,,.lrued es rep,esenUng a monumented land sur,,ey •
!lo"~"'"lit;"""'f, . /ll(:s\~
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ILLU STRAT ION FOR PARCE L A SHEET 2 OF 2
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SW1/4,
SEC . 35 ,
T4S, R68W
BK. 2088, PG , 180
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BK. 2194 , PG. 32
PARCEL A
G2& SF, (0.0U ~C,)'M\. ..
"'"\f ' ~ :-:-:-:-:-:-:-:-:-:.-:-: ~
............ ,..
LDT2,
THE MARKS sue . FLO, N0.2
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Shao: 1 of 2
PAR C EL B
A 15 fool wide Eas ement lying in the &oulheast one-quartc.r (SI:. 1/4 ) of ::;ectlon 35, Town ship 4 South,
Ra nge 68 West of the 6th Prin cl pl1I Merld lan, Cou nty of Jelfern •Jn , Staie r,f Colora do, being e portion or
tha t Tract of la nd as deocrlbed In Bciok 2194 , Page 32, Ara pahr .t> ~,mty Hecords, describe d es follows ;
The wost 15 fool of said Tract; EX CEPT the soo th 25 toot
Contai ning 1,875 square feet (0.~3 ac rAs) more or less.
TOGETHER WITH a 10 foot wide Temporary Constru ctlo n Eaeement dascr lbod as lonows:
The 68 !rt 10 feet of the west 25 feet of said Tract; EXCEPT the aou th 25 feet.
A.n ll lua lratlo n for this dce criplion is attache d hti retc, anrl mad e a part hcroo1 .
l11 e author of this de.scripU on Is Norma n L. Simonso n, PLS 2828 B, preparod on beh alf of SEH, ~90 Unio n
Boulevard , Suite 630, La kewoo d, CO 802 28, on May 25, 2010, unde r Job No. 111 146-8.0, for Public
Service Company of COi orado, an d Is not to be construe d es roprcsentlng s mo numen ted land survoy,
.~"\\\\\\11118'1~~ ~ .... _,;r~~\
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Norman L. Simonson , PLS 28280
&:llurny land prlljDch rt\.(PSCOC 1 I 114114,D) Pkl,<1 & f 1•11kln\D n ,1\Paie1 181 • RDfflll nl P,1k,0o:
]ID Unl ol\ ~ou 1,vud, AUit• IUO, l 1:w-od, CO 10221 -U ~1
SEH 11 •n 1au,l opportunltr 1mpl oy1r I W"fnll,H nl nt,cor. I 30 U &D ,UOO I )03.H U00I lu
ILLUSTRATI ON FOR PARCE L B SHEE T 2 OF 2 ~,
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~I _________ -i-_________ E. FLOYD AVE. _____ _
N.UNE,IWU4,.V4
SW1/4,
SEC . 35,
T4S, R68W
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H.UN!, aK.11 ... ,PQ.:n
SE 1/4 ,
SEC , 35 ,
T4S, R68W
ROMANS PARK
BK. 219,4 , PG. 32
LOT?,
THE MARKS SUB FLO N0.2
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COUNCIL COMMUNICATION
Date:
August 16, 2010
Initiated By:
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Agenda lten,:
11 a ii
Department of Park s and Rec reation
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Subject:
Ordinance Granting an Easem ent to Qwest
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Staff Source:
Da ve Lee, Manager of O pen Space
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
There has been n o previous Council ac ti on on th is issu e.
RECOMMENDED ACTION
Staff recommends that Co uncil adopt a bill for an o rdin anc~ au th o rizin g a G rant of Easeme nt to
Qwest for telecoml'lunica tion facilities at th e Broken Tee Engl ewood Golf Co urs e.
BACKGROUND, ANALYS IS, AND ALTERNATIVES IDENTIFIED
Th e tel eco mmunication faci liti es w ill be loca ted at 37 12 So uth Cla y Stree t. Q w es t sh all have
no nexcl usive ri ghts to th e easeme nt pMcel fo r th e purposes of constructing and maintaining th eir
equipment. Qwes t w ill res tore the a, a, as nearl y as poss ible to th e grade and condi ti o ns exis ting
prior to th e con structi on. In the eve nt that Qwest abando ns th e ri ghts granted to it under thi s
easeme nt ag ree m ent, th e Ci ty w ill ass ume full ri gh ts of th e ease ment property.
FINANCIAL IMPACT
Qwest w ill pa y th e City $500 upon executi on of this gra nt o f ease ment.
LIST OF ATTACHMENTS
8111 fo r an O rd inance
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ORDINANCE NO .
SERIES OF 20 10
BY AUT HORITY
COUNCIL BD,L NO . 28
INTRODUCED BY COUNC IL
MEMBER _____ _
A BILL FOR
AN ORDINANCE GRANTING AN EASEMENT TO QWEST CO RP ORATI ON r oR
INSTALLA TION OF TELl:COMMUM CA TI ON FACILITIES LOCATED AT THE BROKEN
TEE ENG LEWOO D GOLF COURSE .
WHEREAS , th e telecommu nica ti ons facilities will be loca ted at th e Broken Tee Eng lewood
Golf Co urse ; and
WHEREAS , the Qwest Corporati on sha ll have nonexclusi ve rights to the eas em ent pa rcel for
th e purposes of cons tru ctin g and maintaining th eir eq uipment ; and
WH EREAS , th e Qwest Corporation will resto re th e area as near ly as po ss ible ta the gra de and
co nditi ons existing pri or to the constru cti on;
NOW, TH EREFORE , BE IT ORDAINED BY THE CITY COUNC IL OF THE CITY OF
ENGLEWOOD. CO LORADO, AS FOLLOWS:
Sec tion I. The "G rant of Easement -Teleco mmuni ca tions Facilitie s at the Eng lewood Go lf
Course , Brok en Tee'' fr om 1t1e City of Eng lewood, Colorad o to the Qwest Corpora ti on. att ached
heret o as Ex hibit A. is hereby accepted and approved by the Engl ewood City Co un cil.
Secti on 2. The Mayor is auth ori zed to exec ute and the Cit y Clerk all t and , ·0 1 the Q" est
Easemem for and on beh alf of the Cit y of Englewood, Co lorad o.
Introduc ed. read in full , and pa ssed on first rea din g on th e 16" da y of Au ,iasi :o I 0.
Publi shed as a Bi ll for an Ord ina nce in th e Cit y's officia l news paper on th e 20 '' da y of August.
20 10.
Publi shed as a Bill for an Ord inance on th e Cit y's officia l website begi nnin g on th e I 8th da y of
August. 20 IO fo r thirt y (30) days .
ATTEST: James K. Woodwa rd, Ma yor
I.oucri shiu A. Elli s, Ci ty Clerk
I, Loucrishio A. Ellis, City Clerk o~ the City of Englewood, Colorado , hereby cenify that the
above and foregoing is a true copy of a Bill for an Ordinance , introduced, read in full , and passed on •
first reading on the 16th day of August , 2010 .
Loucrishia A. Elli s
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GRANT OF EASEMENT
Telecommunications Facilities at the Englewood Golf Course Broken: Tee
TillS GRANT of Easement (this "Grant") is made this ll"'day of r,..,_ , 2010, by
CITY OF ENGLEWOOD, a Co lorado municipal corporation ("Granter") whose address is I 000
Englewood Parkway, Englewood, Co lorado 80110, to the QWEST CORPORATION, a Colorado
Corporation, (K.N.A. US WEST Communications, Inc .) ("Grantee) whose address is 180 I
California Street, Suite 5100, Denver, CO 8020 2.
Toe parties covenant and agr~e as follows:
I. Easement Property. Toe "Easement Property" oball mean the real property lo •led
in the County of Arapahoe, State of Co lorado, in the NE ¼ of Section 5, T.5S,
R68W of the 6• P.M., more particularly described on Legal Description attached
hen.•,i as Exhibit A, consisting of one (I) page and incorporated herein by
reference.
2. Consideration. In consideration of the sum of five hundred dollars ($500), due on
execution of this grant of easement.
3. Grnnt. of Easement. Granter hereby grants to Grantee, its successors and assigns, a
perpetual nonexc lusive easement over, under, across and through the Easemeot
Property for the purpose of constructing, operating, mainta:.Jing, repairing,
replacing, modifying and removing, telecommunication fec .lities as described in
Exhibit A.
4. Access. Grantee shall have the perpetual, nonexclusive r .,lht of ingress and egress
in, to, over, through and across the Easement Property fo1 any purpose necessary
or desirable for the full enjoyment of the rights granted to Grantee under this
Grnnl.
5. Restoration. Grantee agrees that after the construction, maintenance, repair,
rep lacement , if any , for the telecommunication facilities , Grante e shall restore the
surface of the Easer.:ent Property as nearly as possible to the grade and conditi ons
existing immediately prior to sai d construction, maintenance, rep Air or
replacement, except as may be necessary to accommodate the facility . Grantee
further agrees to rep lace any topsoil and sod removed from any cultivat ed or
agricultural are11s on the Easement Property and to remove any excess earth
resulting from said construction, maintenance, repair or replacement, at G:-ant~c ·s
so le cost and expense.
6. No Improvements. Granter covenants and agrees not to construct, erect, place or
plan any 'Improvements ," as hereinafter defioed, on the Eas ement Property other
thao that describeG in Exhibit A, without obtaining the prior written consent of
Grantee. 11lmprovements 11 shall mean any structure . ·
, . Subjacent and Lmcral Suppon. Granter covenan s and agrees that Grantee shall
have the right of subjacent and lateral suppon on the Easement Propeny to
whatever extent is necessary or desirable for the full , COIT'' ·e and undi sturbed
enjoyment of the rights granted to Grantee under this Gran,.
8. Rights of Granter. Granter reserves the full right to th e undisturbed ownership ,
use, and occu pancy of the Easement Propcny insofar as said ownership, use , and
occupancy is consistent with and does not impair the rights granted to Grantee in
thi s Grant.
9. Warranty ofTitl e. Granter warrants that Granter has full right and lawful
authorit y to make the grant contained herein .
I 0. Abandonment . In the event that Grantee shall abandon the rights granted to it
under this Grant , all right, title , and interest hereunder of Grantee sha ll cease and
terminate. and Grantor shall hold the Easement Propcn y, as the sam e may then be ,
free from the rights of Grantee so abandoned . Failure to t .1,e tho 1'.asement for a
period of two years shall constitute evidence of abandonment.
11 . Binding Effect. This Grant shall extend to ar.rl be binding upon the successors and
assigns of the rcspcct ivt parties hereto . The tcnns , covenants. agreements and
conditions in this Grant shall be construed as covenants running with the land .
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IN WITNESS WHEREOF , the parties hereto have executed this Grant of Easement the •
day and ycnr first above wri uen.
GRANTOR :
CITY OF ENGLEWOOD
ATTEST :
By: ___________ _
James K. Woodward. Mayor
Loucrishia A. Elli s, Ci ty Clerk
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STATE OF COLORADO
COUNfY OF ll,.,.,.r/
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GRANTEE :
QWEST CORPORATION
Juli e McM ullin, Del egute .~uU1ority
The forego ing instrument was aclmowledged before me this ..!J!!. day of ;r.,,'!.l-'-----
2010, by Julie McCullin as Delegate Authority for QWEST Corporation.
Witness my hand and oflicinl seal .
My Commission expires: s/t~lc {J /~,
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EXHIBIT A TO GRANT
A PARCEL OF LAND LOCATED IN THE NORTHEAST QUARTER OF SECTION 5, TOWNSHIP 5
SOl/TH, RANGE 68 WEST OF ll'E SIXTH PRINCIPAL MER IDIAN, COUNTY OF ARAPAHOE ,
STATE OF COLORADO, ALSO BEING A PORTION OF LANDS DESCRIBED AT RECEPTION NO,
1 605099 , FILED IN THE ARAPAHOE COUNTY CLERK AND RECORDER'5 omcE, BEING
MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BASIS OF BEARING OF TH IS DESCRIPTION IS ALONG THE SOL/Tli LINE OF SAID
i:01m,::,sr QUARTER OF SECTION 5, ASSU MED TO BEAR S8 9'54'55"E A DISTANCE OF
2641,04 '"EET, FROM A 3.25"ALU MINU M CAP LS.Q16109 FOUND AT THE CEI ITEP.
QUARTER CORNER OF SAID SECTION 5, TO A 3.25"ALUMINUM CAP LS.f1 6 109 FOUNO
.•.T THE EAST QUARTER CORNER OF SAI D SECTION 5:
EEGINNING AT A POI NT WH ICH BEARS N35'32'36"E A DISTANCE OF 20 49 .03 FRO M SAID
C!':NTER QUARTER CORNER:
THENC E Nl 6'37'41"W A DISTANCE OF 18.70 FEET: THENCE N15'55'56"W A DISTANCE OF
1.42 FEET: THEN CE N74'04'04"E A DISTANCE OF 10.00 FEET; THENCE 516'34'38"E A
DISTANCE OF 20.00 FEET: THENCE S7J'22'1 9"W A DISTANCE OF 1~.00 FEET TO THE
POINT OF BEGINNING; WHENCE SAID EAST QUARTER CORNER B~S S4D'56'42"E A
DISTANCE OF 2212.46 FEET;
SAD PARCEL CONTAINS 201 SQUARE Ff.ET OF LAND , MOR E OR LESS.
I, THE UNDERSIGNED, A REGISTERED LAND SURVEYOR IN THE STATE OF COLORADO, 00
lEREB Y STATE THAT THIS EXHIBIT WAS PRE 0 AREO BY ME OR UNDER MY SUPERVISION
AN D IS TRUE AND ACCURATI: TO THE BEST OF MY KNOWLEDGE .
CHRISTOPHER P. JULIANA. P.LS. 3 : 158 CATE
FOR AND ON BEHALF OF PRECISION SURVEY & MAPPING, INC .
■, PIHisixl S..<'R'( & ~ OC
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WC.IIMMr-cm)JU-4MI -.... -.....
SUBDIVISION OR O'M'IER QWEST CITY OF ENGLEWOOD CORPORATION
PART Ir TrlE NEI /4 SECTION 5 TO~SHIP 5 SOOTH RANGE 68 l\'i:STl 1 " -1 0 ' 1601CAlftl!ll,\ST.Slt5100
6TH PRINCIPAL MERIDIAN ARAPAHOE COUNTY COL ORADO IPAGf 2 If 2 DENvrR CD 80202
01\'i:ST .IJBI 922 35C~I ENGL :WOOD EXC .I R.O.W.I IAPRI L 15 2010 1GEO GOOF ?3515 0
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NE l/4 SEC. 5
T5S, R68W, 6TH P.M.
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OWNER :
CITY OF ENGLEWOOD
RECEPTIO N NO . 1605099
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T5S, R68W, 6TH P.W.
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POINT OF
11£GINNING
POCKET £ASEMENT
AREA-201 SO .FT. ±
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ll'IMIISIJM'I'•_.,. Afffl'lllllntrTra:llMlfaDIDl1tC1, N NO
l'!OtllU.Y llff4C'1DIIAICI IN Ml ll.lM'l'KCOIIIIDICtD iKIIIC TtWI TOI
llAIIIIAl'1PM:0AltOTTHC ~HIJt[CH.
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ua::tiCNt11) n:111 11111T CDIIUCAmNL
4, M10NaT9WlKCCl..aDIU.LNCI ... FALlllCIINffWAY.
ENGLEW ' QWE:~
cnoo 5 TO\INSHIP 5 SOUTH RANGE 68 \\\:ST
IDIAN ARAPAHOE COUN TY COLORADO
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COUNCIL COMMUNICATION
Date : Agenda Item : Subject :
A ugust 16, 20 10 11 a iii Intergovernmental Ag ree ments b etween the City
and Arapah oe County
Initi aled By:
C o mmunity D eve lopment Departmen t
I Staff Source :
Janet Grimmett, H ousing Fin ance Specialist
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council passed Ordinance. No. 22 , Se ries of 2009 reiating to the participation in the Urban County
Entitlement Program for CDBG and HOME fund s for fisca l ye ars 2010 th rough 2012; and also
passed Reso lutio n No. 7 1, Series of 2009 supporting the submissi on of applications ior 20 10 CD BG
fun ai ng.
RECOMM ~NDED ACTION
Staff recommends Cou nci l approve • t, ' for an ordinance au th o rizing th e executio n of two
Intergove rnm enta l Subgrantee Agreem,, ,s for th e 20 10 Arapah oe County Communi ty
Developm en t Bloc k G ran t Pr ogram ber., ee n th e Arapahoe Boa rd of Co un ty Commis sioners and
th e City of Engl ewood .
BACKGRO UND, ANALYSIS , AND ALTERNATIVES IDENTIFIED
The Federal Community D evelopment Bl ock Grant (C DBG ) Program provides grants to units of
local governm ent and urban counties to meet housi ng and community de ve lo pment needs. Th e
objective of th e Program is ac hieved thro ugh projects develop ed by th e loca l RDVe rnm ent th al are
design ed to give prio ri ty to those ac ti v iti es lhal benefi t low-and mo derate-i ncome fami lies. Fun ds
are allocat ed by statutory formul a to each entitl emenl area. Arapahoe County is an approved
enti tlement area. Th e grant fund s are d is tributed by Arapahoe County to eac h participating city
within t: 1? co unty ,
For FY20 10 , fund s were approved lo supro rt th e followi ng project:
$77,500
$50,000
fo r the En ergy Effi cie nt En glewood (E3) proj ec t to provid e matching grants to nin e
low to modera te in come homeowne rs for energy efficiency in terior and ex teri or
home improve ments ; and ,
for the H o using Rehabi litation and H andy man Project to provide loa ns and grants to
four low to moderat e inco me ho meo", ,ers for ge ne ral home improveme nts .
FINANCIAL IMPACT
Th e ex istin g employees in Community D eve lop m ent ar e avail abl e to administer the p ro j ec ts and
th eir salarie, and b ene fits are part of th e City's contribution. The City w ill util ize a p ort ion o f th e
CDBG funding from th e E3 Proj ec t (es t. $3,500) and th e H o usin g Rehabilitati o n Pr oject (es t.
$5 ,000) to pa rt iall y offset th e costs of th ose sa laries and benefits.
usr OF ATTACHMENTS
Bill for an O r dl n ance
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ORDINANCE NO.
SERIES OF 20 10
BY AUTHORITY
COUNCIL BILL NO . 29
INTRODUCED BY COUNC IL
MEMBER ____ _
A BILL FOR
AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF TWO
INTERGOVERNMENTAL SUBGRANl'EE AGREEMENTS FOR 2010 COMMUNITY
DEVELOPMENT BLO CK GRANT (CDBG) BETWEEN THE ARAPAHOE BOARD
OF COUNTY COMMISSIONERS AND THE CITY OF ENGLEWOOD , COLORADO.
WHEREAS, the City Counci l of the City of Englewood approved the execution of an
Int ergovernmen tal Agreement between th e Ci ty of Englew ood and Arapahoe Co unt y by pa ssage
of Ordin11nce No . 22, Series of 2009, coveri ng the Ci ty's participation in the Arapahoe Co unty
CD BG Entitlement Program for funding years 20 IO thro ugh 20 12; and
WHEREAS, th e Eng le wood Ci ty Counc il passed Resolution 7 1, Series of 2009, supporting
Housi ng and Community Deve lopmen t that authorized submittin g an ap pli ca ti on for 2010 CDBG
fundi ng; and
WHEREAS , the Energy Efficient Englewood Project has been ca tegorized as a housi ng
rehabil it at ion nct;vity; and
WHEREAS, the Hou si ng Rehabilitation and Handyman Project has been categorized as a
housing rehabilitation activi ty;
NOW , THEREFORE , BE IT ORDAINED BY THE CITY COUNC IL OF THE CITY OF
E GLEWOOD . COLORADO , THAT :
Section I., The Subgrantce Ab,reement for 20 IO Ara pahoe Co unt y Communi ty Development
Bl ock Grant -Energy Efficient Englewood (E3) Pr Jject. attached heret o as Exh ibit A. is hereb y
accepted and appro ved by th e Englewood City C J Un cil.
Secti on 2. The Subbrralllcc Agreement for 20 10 Arapahoe Co unt y Communit y Develop ment
Block Grant -Housing Rchobilitati on and Handyman Project , attached hereto as Elthi bit B, is
hereb y accepted and approved by the Eng lewood Cit y Ccunc il.
Sect ion 3. Pursuant to Artic le V, 1)cc 1ion 40 , of t he Englewood Home Rule Cha rt er, th e City
Co uncil has dctcnnined th at Ex hibits A and B, attochcd to thi s Ordinonce, sho ll not be publish ed
because of its size . Cop ies ore availab le in the Office of the Eng lewood City Clerk .
Sec ti on 4. The Mayor and City Clerk are hereby au th orized to sign and attest said
Agree ments for and on beha lf of th e Cit y of Eng lewood , Co lorado .
Section 5. The City Manager shall be authorized to funaer extend the subgrantee agreements •
for the 20 IO Arapahoe County Communit y Development Bl ec k Grant Program as needed .
Introduced, read in full , and passed on first readin g on the w• day of August , 2010 .
Publi shed as a Bill for an Ordinance in the City 's officia l newspap,, on the 20• da y of August,
20 10.
Publi shed as a Bill for an Ordinance on the Cit y', ~ffic ial website beginning on the Is • day of
AUb'llSt , 2010 for thin y (30) da ys.
James K. Woodward. Mayor
ATTEST :
I .o ucri shia A. Ellis, Ci ty Cl erk
I. Loucrishia A. Ellis , City Clerk of the Ci ty of Englewood , Co lo rado. hereby cenify that the
above and foregoing is a true copy of a Bill for an Ordinance . introduced, read in full , and passed on
first readin g on the I 6" day of August , 20 I 0.
Loucrishia A. Elli s •
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SUBGRANTEEAGREEMENTFOR
ARAPAHOE COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
SUBGRANTEE : CITY OF ENGLEWOOD
PROJECT NAME : ENERGY EFF ICIE NT E GLEWOOD (£3)
PROJECT UMBER: ENHS 1012
Thi s Agreement :s made by and betwee n the Board of Co un ty Comm issioners of th e Co un ty of Arapairne,
State of Co lorado, fo r th e Co mm un ity Development Block Grant Program in the Com muni ty Resources
Department (herein after referred to as the County) and th e City of Englewoo d (hereinafter referred to Ill the
SubGrant ee) for th e co ndu ct of a Co mm unity Deve lopment Bl ock Grant (C OBO ) Project.
I. PURPOS E
The prim ary objective of Title I of th e Housing an d Con,mu nity Devel opm ent Act of 1974 , as ame nd ed ,
and of the Community Developm ent Bl ock Grant (CDBG) Program und er thi s Ti tl e is th e development of
viabl e urban co mmuniti es, by providin g decent hou sing, a su it ab le li vin g environm ent and ex pandin g
eco nomi c opportuniti es, principall y for low an d mod erat e income persons.
Th e project by th e Sub Grantee known as the Energy Effic ient Englew()(ld (E3) r rograrn (Project ) has been
ca tegorized as a Housing Rehab ilit ation projec t and the SubGrant ec w,ll ma intain docume ntation with th e
national objective of Low/Moderate In co me Hous in g activities.
Th e Sub Grantee may proceed 10 incur costs fo r l11e Project up on receipt of an offi ciul "No ti ce to Proceed "
from th e Coun ty.
II. WORK TO BE COMPLETED BY Tl-IE SUBGRANTEE
Th e fo ll owi ng prov isions outlin e l11 e sco pe of the work to be co mpleted :
ll1e SubG rant ec wi ll utili ze CDB G funding to provide grants to nin e (9) low to mod era te in come
ho meow ners for energy effic iency interior an d exterior hom e imp rovements. The int ent of th e proj ect is
both to imp rove the energy efficiency of homes thut focuse s on work it ems that qu alify for tad era l tax
cred its or any other state or loca l rebat e program , includin g, but not limit ed to Energy Star furnace s, wa ter
heaters, wi nd ows , doo rs, skylights , insu lnti on, roo fin g, sid in g, evaporative coo le rs, and refrigerat or . A
maximu m of $8 ,000 will be grant ed per hou sehold and th e !,'l'ant reouires a 20% match from the
ho meowner. If th e homeo wn er do es not have th e required match , th en · grant will be sec ured by a
declinin g deed of tru st reco rd ed on the prope rty th at will be fo rgiven over a fi ve year period.
A. Payment
It is ex pres sly agreed and un derstood th at th e to tal am ount to be pa id by th e County under thi s
co ntract shall not exceed $77,500 . Drawd owns for the payment of el igi bl e ex penses sha ll be made
agai nst th e lin e it em budgets specified in th e Proj ec t Budget and in accordan ce with performance
criteria established in Section 11-C. The parties expressly recognize that the SubGrnntee is to be
paid with CDBG funds received from tl1e federal government, and that the obligation of the Co unt y
to make payment to SubGrantce is contingent upon receipt of such funds . In the event that said
funds , or any part thereof, are, ~r become, unavailable, then the County may immediately Wnninate
or, amend this agreement. To th e ex teut C.R.S. § 29-1-1 IO is ap pli cab le , any financial obligation of
the Cou nt y to the SubGrantee beyond the current fisca l year is also co nti ngent upon adequate funds
being appropriated, budgeted and otherwise avai lab le.
Upon expirati on of thi s Agreement, as identified by the deadline in Sec tion ll . C. 3. below , th e
SubGrantee shall transfer to th e County any CDBG fund s on hand at th e tim e of ex piration anct
any accounts receivable attributabl e to the use of CDBG funds . These transferred funds shall
revert to the Co un ty and be utilized for other purposes.
B. Timeline
All Project activi tir.s will be completed , an d draw requests submitted , by April 30, 2011 unless the
Subgrantee nr tilies the County in writing by April 15, 201 1 that th e project cannot be completed,
and all drew req uests submitted, until May, 31 , 2011 . In the event that th e completion deadline falls
on a weekend or holiday, the deadline will be considered th e work day prior to the scheduled
comp leti on date. If th e project requires additi onal time past May 31, 2011 , the Agreement must be
mod ified by mutual agreement of tl1e Co unty and SubGrantee.
C. Performance Criteria
In acco rdance with the funding application submitted by th e SubGrantee for the Project, the criteria
listed below are to t-e met during th e execut ion of the Project.
.. Quantif\.~bl e Goals :
The ~ :bGrantce will utilize CD BG funding to provide gra nt s to nin e (9) low to
moderi,te income homeowners for energy efficiency interior and exterior home
improv ern~'l\ts . TI1e int ent of th e project is botl1 to improve the energy efficiency of
homes that focuses on work item s that qualify for fed eral tax cred it s or any other ;tat e or
lo ca l rebate rrogram , including , but not limit ed to Energy Sta r furnaces , water heaters,
window s, doors, skylights , insulation , ror.ting, sidin g, evaporati ve coo lers , and
refrigerators. A maximum of $8 ,000 wi li be granted per house hold and the b'Tant
requires 11 20% mat ch from th e homeo\\ ner . If the homeowner does not have th e
required match , then the grant will be secu red by a declining deed of trust recorded on
the property that will b•, forg iven over a five year pciiod .
An energy audit will be required of each home prior to the start of construction to
determine the area:, of grea tes t energy efficiency need. The energy audit s will be paid
through adm ini strati ve fu nd s. Construction fu nd s will be disbursed to the homeown er as
the work items are completed with reimb ursement based on receipts for materials and
labor expenses .
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Wh en appropri ate, th e SubGrant ee will refer cli ents to th e Co un ty's weatheti za ti on
pro gram fo r assistance, rather than pro vid e a duplicate servi ce. Thi s re ferral will be
do cumented an d ke pt in th e client file . ln cases where applian ces or systems are
purch as ed or in stall ed with fund s cov ered und er thi s gra nt, th e appli ances or sys tems
mu st meet energy star standard s.
All impro vement s fund ed und er thi s grant are to be perform ed in acco rd ance with
applicabl e indusn y and loca l cod es and standard s. as well as th e Ameri cans with
Disabil it ies Act.
All contractors , sub co ntractors and vendors paid thro ugh thi s grant mu st be checked
agai nst th e federal excluded parties list to in sure eli gibili ty to receive federal fund s. Th e
SubGrantee is res pon si bl e for checki ng th e li st.
2. Communi ty Impact:
Affor~able housing -stabili ty and housin g quality
3. Quart erl y Performance Standards:
September 30 . 20 I 0:
Markel program . interv iew potential clients
Decem ber 31 20 10:
Continue to market program. intervie w potenti al cli ents
Provide three (3 ) reno vati on grants
March 31. 201 I:
Continue to market pro gra m, intervi ew potential cli ents
Pro vid e four (4) renovati on gran ts
April 30. 20 IO :
Pro vid e two (2) renovati on grants
Cumul ativ e total of nin e (9) gra nts
Co mplet e all renov alio11s fund ed by project
Submit fin al dra" down and co mpl eti on re po rt to Co unt y
D. Reporting Rcquirr.mcnts
I. Project reports will be du e within fi fte en da ys fo ll ow in g the end of each ca len da r year
qu arter (Jun e I lo September 30 repcrt is due Octo ber I 5; October I to December 31
report is du e January I 5; Janu ary I :o March 3 1 report is clue April I 5; an d the final
co mpl eti on re port is due May 3 1) un til the Projec t is compl eted .
2. Th e official annual audit and/or Finan cial Statements for th e SubGrantee in whi ch both
revenues and expenditures for th e CDBG Projects de!icribed herein are det ailed are du e •
annuall y. Th e las t com plet ed officia l annual audit repo rt and/or Financial Statements
shall be due on May 3 1, and for four (4) years thereafter on May 3 I.
E. Labor Sta nd ard s (Dav is-Bacon)
Project activ iti es do not re qu ire co mpli ance with fe deral labor stan dard s (Davis-Bacon) as it is
exem pt (i.e., public serv ice activity, sin gle family home re habili tatio n, purchase of materia ls, or
other activity that has been determined exempt from federal labor standard s).
F. Lead Base d Pain t Regul ati ons
If the activi ty invo lv es any construction , demolition , rehabilitation, or any activi ty re lated to a
buil din g, and the building was bui lt in 1978 or pri or, Lead Based Pai nt Laws and Regu lations
app ly, as estab lished in 24 CFR Parts 35 and 570.608 . If the SubGrantee does not fo ll ow and
document Lead Based Paint Laws and Reg,1I ati on co mplian ce, th e SubGrantee will not 1e eligible
fo r reimbursement.
Th e "Prot ect Your Fam ily from Lead in Yo ur Home" pamphlet is to be provided to all
homeo wners, rega rd less of age of housing. Verificati on of notifi ca ti on is to be m•intained in cl ien t
files .
G. En,•ironm ental Review
otwi!h standing any provi sion of thi s Agreement, th e parti es hereto agree and ackno wledge that
this Agreement does not constinue a commitment of funds or site approval, and that such
commi tme nt of fund s or approva l may occur only upon satisfactory completion of environmenta l
review and recei pt by Arapahoe Co unty of a release of fund s li'om the U.S. Depa rtm ent of Housing
and Urb an Developm ent under 24 CF R Part 58. The parties further agree th at the prov ·,sion of any
fund s to th e project is co nditioned on Arapahoe Co unty's determin ati on to proceed with , modi fy , or
cancel the project based on the res ults of a sub sequ ent enviro nm ental review.
H. Unifo rm Reloca tio n Act (U RA )
It has be en detennined th at no action und er th e Uni fo nn Rel ocat ion Act (URA) is nec ess ary.
Ill. RESPO 'S IBILI TIES OF T HE SU BGRA TEE
A. Fede ral Co mplian ce
The SubGrantee shall co mply with nil appli cabl e federa l laws , reg ulati ons and requirements, and nil
provisions of the grant agreemen ts received fro m the U.S. Dep artmen t of Hou sin g and Urb an
Development (HUD) by the Co un ty. These includ e but are not limited to co mpli ance with the
provi sions of the Housin g and Co mmunity Deve lop ment Act of I 974 and nil rul es, reg ul uti ons,
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guidelines and circulars promulgated by tl1 e various federal departments, agencies, admini stration s
and commission s relating to the CDBG Program . A listing of so me of the applicable laws and
regulations are as follows:
I. 24 CFR Part 570 ;
2. ~4 CFR Parts 84 and 85 ;
3. Title VI of the Civil Rights Act of I 964 ;
4. Title Vlll of the Civil Rights Act of 1968;
5. Sections 104(b) and 109 of the Hou si ng and Community Developm ent Act of 19 74;
6. Fair housing regulations es tablished in the Fair Housing Act , Publi c Law 90-28 4, and
Executive Order 11053;
7. Section 504 of the Rehabilitation Act of 1973 ;
8. Asbestos guidelines estab li shed in CPD Notice 90-44;
9. The Energy Policy and Co nservatio n Act (Public Law 94 -163) and 24 CFR Part 39 ;
I 0. Eq ual employment opportunity and minority business enterprise regulations establ ished
in 24 CFR part 570 .904 ;
11 . Section 3 of the Housing and Urban Development Act of 1968 ;
12 . Non-discrimination in employment, estab li shed by Executive Order 11246;
13. Lead Based Paint regulations estab li shed in 24 CFR Part s 35 and 570.6 08;
14. Audit requirements estab li shed in 0MB Circular A-133; and
15. Cost principles established in 0MB Circulars A-87 and A-122 .
16. Conflict of Interest:
(a) Applicability. In the procurement of property and services by participating
_jurisdiction , St ate rec ipi ents , and subrecipients , the conflict of interest provision in
24 CFR 85 .36 and 24 CFR 84.42 , respectivel y, apply . In all cases not governed by
24 CFR 85.36 and 24 CFR 84.42, tl1 e provisions of this section apply.
(b) Conflicts prohibited . No persons described in paragraph (c) of this sec ti on who
exercise or who have exercised any functions or responsibilities with respect to
activities assisted with CDBG fund s or who are in a position to participate in a
decisio11 making process or gain ins id e in formation with regard to these activities ,
may not obtain a finan cial in terest or benefit from a CDBG-assi sted activity, or hav e
an int ere•' in any contract , subcontract or agreement with respect thereto, or th e
proce J1ere under, either for themse lves or tl1 ose with whom th ey have family or
business ties, during their tenure or for one year thereafter.
(c) Person s covered. The conflict of interest provisions of paragraph (b) of thi s section
apply to any person who is an employee , agent. consultan t, officer or elected official
or appointed official of th e participating jurisdiction, State recipi ent , or subrecipient
which are recei ving CDBG fund s.
(d) Exceptions: Thres hold requirements. Upo n th e written request of th e particip ating
jurisdiction, HUD may grant au exception to the provision s of paragraph (b) of this
sec ti on on a case-by-case basis when it determines that th e exception will serve to
further the purpose of th e CDBG Investment Partnership Program and the effective
and efficient administration of tl1 e participatin g jurisdiction's program or prt'!ec t.
An exception may be cons idered only after tl1e participating jurisdiction has
provided the followi ng:
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(I) A di sclo sure of the nature of the conflict, acco:npanied by an assura nce that
there has been publi c di sc los ure of the co nflict and a description of how the
public di sclos ure was made; and
(2) An opinion of the participating jurisdiction 's or State l\.'Cipienl's attorney
that th e interest for which the exemption is sought would not vio lat e State or
local law . ·
(e) Factors lo be cons idered for exemption. In determining wh ether to grant a requested
excep ti on after the participati,ng jurisd iction has satisfactorily met the requirements
of paragraph (d) of thi s sectio n, HUD will c;Jnsider the cumulative e!Tect of the
fo llowing factors, where applicable:
(I) Wh ether the exception would provid e a significant cost benefit or an
essential degree of expertise to the program or project which would
otherwise not be available;
(2) Whether the person affected is a member of a group or class of low income
persons intended to be the beneficiari es of th e assisted activity and the
exception will permit such person to receive generally tl1e same interests or
benefits as are being made avai lable or provided to the group or class :
(3) Whether the affected person has withdrawn from hi s or her functions or
resvansibililies, or th e decision makin6 process with respect to the spooific
assisted activity in question ;
(4) Whether the interest or benefit was present before the affected person was in
a position as described in paragraph (c) of this section;
(5) Whether undu e hardship will result either to the participatingj uri . db im , ,r
the person affected when weighed against the j1\:'•li c interest ,r.r, e., .
avoiding the proh ibited conflict; and
(6) An y other relevant considerations.
(f) Owners and Developers .
{I) No owner, develop er or sponsor of a project assisted with CDBG fun ds (or
officer, employee, agent, el ected or appointed official or consu ltant of tl1e
owner, developer or sponsor) whether private, for-profit 01 non-profit
(including a community housi ng development organization (C HDO) when
acting as an owner, devel oper or sponsor) may occ upy a CDBG-assisted
affordable housin g unit in a project. This provision does not appl y to an
individual who receives CDBG fun ds to acquire or rehabilitate hi s or her
principal residence or to an employee or agent of the owner or devel oper ofa
rental hou sing project who occupies a hous in g unit as the project man ager or
maintenance worker.
(2) Excepti ons. Upo n writt.:n request of a housi ng owner or developer, th e
11m1icipating jurisdiction (or State rec ipient, if authori zed by tl1 e State
participating jurisdi ct ion) may grant an exception to the prov isions of
paragraph {f) (I) of thi s section on a case-by-case basis when it determin es
that th e excep ti on will serve to furth er th e purpo se of the CDBG program
and the effective and efficient admini stration of th e owner's or developer's
CD BG-assisted project. In det ermining whether to grant a requested
exce ption , th e participa ting jurisdiction shall co nsider the following factors :
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(i)Vihether the person receiving the benefit is a member of a group
or class oflow-inco~e perso ns intended to be th e benefi ciaries of th e
assi sted ho:.s ing , and the exception will permit such person to
receive generally the same interests or benefits as are being made
available or provide to the group or class ;
(ii )Wh ethcr the person has withdrawn from his or her functions or
respo nsibilities, or the decision making proces s with respect tu the
specific ass isted hou si ng in que tion;
(iii) Whether th e tenant prot ection requiremen ts of Sec . 92.253 are
being observed ;
(iv) Wheth er the affirmative marketing requ irements of Sec . 92.351
are being observed and followed; and
(v) Any other factor relevant to the participating jurisdiction 's
determinati on, including tl1e timing of th e requested exception .
Additionally, in accordance with 24 CFR Part 570, no emplo yee, official ,
agent or consultant of the SubGrantee shall exercise any function or
responsibility in which a conflict of interest, real or apparent , would arise.
17. The SubGrantee cannot engage in a federally funded contract with an y en ti ty
regi stered in th e Lists of Parti es Excluded From Federa l Procurement or
Nonprocureme nt Pro gra ms.
B. on-Appropriations Clause
The SubGrantee agrees that it wi ll include in every co ntra ct it enters , which reli es upon CDB G
mon ies fo r funding, a non -op p,·o priation clause that will protect itse lf and the Co unty fro1n any
liability or res ponsibility or any suit which might result from the disco11tinuance of CDBG funding
for any reason. Becau se thi s SubGrantee Agrec:'lent involves fund s from a federal grant, to the
extent there is a con flict th e funding provi sions ofttis SubGrantee Agreen1ent , th e federal grant and
the federal statutes co ntrol rather th an t11e pro visiom of Section 24-9 1-103.6 , C.R.S . with regard to
an y public work projects .
C. Ex penditure Re str iction s
All CDBG fund s tlmt are approved by HUD fo r ex penditure under th e Co unt)'s grunt agreement ,
in clu din g th ose tliat are identified for the SubGrant ee's Projects and activities, shall be alloca ted to
the specifi c projecl~ and activities desc ribed and li sted in the grant agreemen ts. The alloca ted fund s
shall be used and ex pend ed on ly for the projects and activities fo r which the fund s arc ident ified.
D. Agree ment Changes
No projects or activities , nor th e amount all ocated therefore, may be changed wi th out appro va l by
the County and acce ptance of the revised Final Statement and/or Consolidated Plan by HUD , if
required. Changes mu st be requested in writing and may not begin until a modificati on to tl1is
Agreement is full y executed .
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E. Direct Project Supervision nnd Admini stration
The SubGra ntee sha ll be respo nsible for the c'.irect supervis ion and ad mi nistration of its respecti ve
projec ts or act;vi ti es . Th is task shall be acco mpli~hed thro ugh th e use of th e SubGra nt ee's staff,
agency and emp:oyees. The SubGrantee shall be respo nsibl e fo r an y injury to persons or damage to
pro perty res ul tin g fro m the negli gent acts or errors and omi ss ions of JLS staff, agen ts and employees.
Because th e SubGrar.!ee is respon,1ble for the direct sup ervis'on and admi nistra ti on of its projects
or activ iti es, th e Co unty shall no t be liabl e or res ponsibl e for cost overruns by the ubGra nt ee on
any projects or acti viti es. The Co un ty shall have no du ty or obl igat ion to prov id e any additio nal
fu ndi ng to th e Sub Gra nt ee if its projects or activi ties cannot be completed with the fu nd s al located
by the Cou nty to the Su bGran tee. Any cost oven un s shall be th e so le responsibil ity of th e
SubGran tee .
I. Th e Sub Gran tee agrees that all fund s all ocated to it for app roved projects or ac ti vities
shall be used so lel y fo r th e purposes appro ved by th e Co un ty . Sai d fund s shall not be
used for any non-a pp roved pu, poses.
2. Th e SubG rant ee agrees th at the fu nd s allocated fa r any ap prove.ct proj ects or ac ti vi ties
shall be suffi cient to co mpl ete said projects or ac tiv it ies with out any additi onal CDB G
fu ndin g.
I'. Indemnity
To tl1 e ex ten t all owed oy law , the Suh Gra nt ee sha ll indem nify and hold hannl ess th e Co unty and it s
elected and appoint ed offi cia ls, officers , em pl oyees and agents fro m and agai nst any an d all losses ,
dam ages, liabiliti es, claim s, suit s, ac ti ons or cos ts, in cludin g att omeys fees, made, assert ed or
incurred as a res ult of any damage or ull ege,d damage to perso n or pro perty occas ioned by th e ac ts
or omissio ns of SubGran tec, its officers , employees , agents, co ntractors or sub co nt ractors , arisin g
out of or in any way con nected wi th the Project or the perfo nn ance of thi s eo n•:-act.
G. Bonding and Insurance
If the Sub Grnntee's proj ec ts in vo lve co nstrucdo n activ it ies, any Co nt rnctor it uses for said acti vities
shall be rc'(Jui red 10 prov ide and maima in , until fi nal accepta nce by the ublira nt ee of all work by
such Con tractor. th e kin ds and mi ni mum am ount s of in surance as follows :
I. Comprc:,en si\'C General Liability : In th e amo un t of not less than $1,000 .0 00 comb in ed
single limit. Coverage to include :
a. Premi ses Opemtion s
b. Prod ucts/Co mpl eted Opcrn ti ons
c. Broad Fo nn Co ntractu al Liab ili ty
d. In depe ndent Co nt racto rs
e. Broad Fo nn Pro perty Damage
f. Employees as Add iti onal Insured
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Personal lnJUIY
Arapahoe County and the SubGrantee as Additional Named Insured
Waiver of Subrogation
2. Co mpreh ens ive Automobile Liability: In the amoun: nf not less than $1 ,000,000
combill'.:d single limit fo r bodily injury and property dan,age. Coverage to in clud e:
a. Arapahoe County and the SubGraotee as additional Named Insured
b. Waiver of Subrogation
3. Employers Liability and Workers Com pensation: The Contractor shall secure and
maintain employer's liability and Worker's Compensation Insurance that will protect
it against any and all claims resulting from injuries to and death of workers engaged
in work under any contract funded oursuant to this agreement. Coverage to include
Waiver of Subrogation .
4. All referenced insurance policies and/or certificates of in surance shall be ~ubject to
th e following sti pulations :
a. Underwriters shall have no rignts of recov ery subrogation agains t Arapahoe
County or the SubGrantee; it being the intent of the parties that the insurance
policies so effected shall protect th e parties and be primary coverage for any
and all losses covered by the described ins urance .
b. The clause entitled "Other Insurance Provisions" co ntained in any !)O hcy
including Arapahoe County as an add itional named ins ured shall not appl ,'
to Arapahoe County, or the SubGrantee .
c. The insurance companies issuing the policy or policies shall have no
recourse against Arapahoe County, or the SubGrantee for payment of any
premiums due or fo r t.-.../ assessments under any form of any policy.
d. Any and all dedu ctibles containod in any insurance policy sha ll be assumed
by and at the sole risk oftl:e Contractor.
5. Certifica te of Insurance : The Co ntractor shall not commen ce wo rk under any
contract funded pursuant to this Agreement until he has submitted to the
SubGrantee, received approval t11ereof, certificates of insurance showing that he has
complied with the foregoing in surance requirements. The SubGrantee shall also
submit a copy of th e Contractor's certificates of insurance to the Co unty.
6. Notwith standing the provisions contained in thi s paragraph (H) set forth
hereinabo ve, the County rr ·;erves tl1e right to modify or waive said provisions for
project s or activities for which th es e pro vis ion s would prov e prohibitive. The
SubGrantee understands , however, that the decision to waive or modify those
provi sions i~ fully within the discreti on oflhe Co unty.
In acco rdance with 24 CFR parts 84 and 85 , tl1e foll owing bonding requirements shall app!y to all
project s exceedin g the simplified acqui sition thres hold (currently $100,000):
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2.
3.
A bid !,'ll arantee fro m each bidd er eq uiv al ent to 5% of th e bid price;
A perfo m,ancc bon d on th e pn n of th e co nt racto r fo r I 00% of to e contrac t pri ce; and
A paym ent bond on the pan of th e co nt rnctor fo r I 00% of th e co ntract pric e.
H. Records
Th e SubGrante e shall maint ain a co mplete set of boo ks und reco rd s doc um enting its us e ofCDBG
funds and its sup ervi sion und udmi nistrn ti on of the Project. Records ure to in clude doc umentati on
veri fyi ng Project eligibilit y and nuti onnl objective co mpli ance, as well as financi al and oth er
admini strative aspects in vo lved in perfom1ing th e Proj ect. The SubGrant ee shall provide full
access to these books and reco rds to the Count y, th e ecretn ry of HUD or hi s designee , the Office
of In spec tor Gen eral , and the Genera l Acco untin g Offi ce so th at co mpli ance with Fed era l laws and
regulati ons ma y be confim1ed . Th e SubGrnnt ee further agrees to provide to the County upon
request, a co py of an y audit reports pcnain ing to the SubGrnnt ce's finan cial operat ions du ri ng th e
tern, of this Agreement. All record s pen ainin g to the Project are to be maintained for a minimum
of fiv e years following clo se-out rfthe Proj ect.
I. Reporting
TJ-.e SubGrantec shall file all repo rts and other informati on necessa ry to compl y with applicabl e
Federal laws and regu lation s as required by the County and HUD . Thi s shall include proviaing to
the County the infom,ation necessary to complete annual Perfom,ance Reports in a timely fashion .
J. Timeline ss
Th e SubGrnnt ee shall comply with the. quarterl y perform ance standard s established in Secti on 11-C
of thi s Agreement. The SubGrnntee und erstand s that fai lure to compl y with th e es tabli shed
standard s ma y lead to a cancell ati on of tl1e Project and a loss of all un expend ed fund s.
K. Reimbursement for Ex penses
111e SubG rant cc agrees that befo re th e Co unt y can di stri but e an y CDB G fund s to it, th e SubGrant ee
mu st submit to th e County's Housin g and Co mmunity Deve lopm ent crv ices Di vision
doc um enta ti on in the fo nn req uired by th at Di visio n whi ch pro perl y and full y ide ntifies th e amount
whi ch th e Sub Gra nt ce is req ues tin g at th at tim e. ·n,e Co unty shall have ten ( I 0) wo rkin g days 10
rev iew th e req uest. Upon ap prova l of th e requ est , th e Co un ty will di stribut e th e req ues ted fun ds to
th e Sub Gra nt ee as soon as poss ible.
L. Pro gram In come
All progra m in come directl y derived from th e Ara pahoe Co un ty Co mmun ity Devel opment Bl ock
Gra nt Pro gra m received by th e SubGrant ee will be retained by th e Sub Grunt ce nnd will be
di spersed fo r it s appro ved CDB G Proj ect act iv iti es before addit io nal CDB G fund s are req uested
fro m the a unty. Foll ow ing co mpl eti on of the SubGrn ntee's Ara pahoe Co un ty DBG r rojects , all
prcgrnm inco me direc tl y genera ted fro m th e use ofCDBG fund s will be remitt ed to th e Cc un 1}' .
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M . Real Property
Real property acquired in whole or in pa rt with CDBG funds shall be utilized in accordance with
the sco pe and goals id e,1tified in Sections I and a of thi s Agreem ent. Should the property in
question be so ld or otho'!Wise dispo sed of. or the ap proved property 11sage discontinued , th e
SubGrantee shall adhere to the requireme,1ts of24 CFR Parts 84 or 85 (as applicab le) regarding the
use and disposition of rea l prop erty.
N. State and County Law Comp liance
All res ponsibilities of th e Sub Gra ntee enumerated herein shall be subject to applicable Stat e
stannes and Coun ty ordinances, reso luti ons, rules , and regulations.
O. Subcontracts
If su bcontracts are used on th e Project, the SubGrantee agrees that the provisions of this Agreement
shall apply to any subcontract.
P. Suspension or Termination
This Agreement may be immediately suspended or term inated upon written notificatio n from th e
County if the SubGruntee materially fails to comrly with any term of this Agreement. This
Agreement may also be terminated for co nvenience by mutua l agreement of the Coumy and th e
SubG rantee .
Q. In the even t th at the L nit of Genera l Local Gov ernment should withdraw from th e Co unt y's
"U rb an Co unty" designati on, this Agreement shall terminat e as of the term ination date of th e
Co u11ty's CDBG grant Agreement with HUD.
R. The SubGrant ee certi fies that to th e best of its knowledge and be li ef:
1. No Federal appropriated funds have been paid or will be paid , by or on behalf of it ,
to any person for infl~encing or attempting to influen ce an officer or en1plo yee of
any agency, a Member of Congress , an officer or employee of Co ngress , or an
employee of a Member of Congress in co nn ectio n with tl ,e a w ding of any Federal
co ntra ct, the mak ing of any Federal b'11lllt, th e making of w --~era : lo an, th e
entering i•110 of . any coo perati ve . agreement , and the cxt r,11,i un, co ntinuati on,
renewal , wn endmenl , or modification of any Federal co ntra ct, grant , loa n, or
cooperativ e agreement ; and ,
2. If any fund s other th an Federa l appropriated fu nd s have been paid or will be paid to
any person fo r influencing or attemr tin g lo influ ence an officer or emplo yee of any
age ncy, a Member of Co ngress, an officer or e:npl oyee of Congress , or an employee
of a Member of Congress in co nn ection with thi s Federa l contract, b"1l nt , loan , or
cooperative agreement, it will co mpl ete and submit Standard Fonn -LLL,
"Disc los ure Fann to Report Lo bbying," in acco rd ance with its in stru cti ons.
S. Disallowance
If it is detenni ned by HUD or othe r fed eral agen cy th at the expendit ure , in whole or in part, for th e
SubG ran tee's Project or acti vity was imp ro per, inappro pria te or ineli gib le for rei mbursement, th en
th e SubGnnt ee shall reim burse the Co un ty to th e fu ll ex tent of th e di sa ll owance .
T. Verification of Lawfu l Presence
The SubGrantee shall be responsib le for en suri ng compliance with C. R.S . Sectio n 24-76.5-103 by
verifying the lawful presence of all perso ns eigh teen years of age or old er who ap pl y for any
benefit s fund ed in whole or in part by the gran t funds th at are th e subject of this Agreem en t.
SubGrant ee shall veri fy la wful pres en ce in th e manner req ui red by the statute, and shall prov id e
pro of of co mpli ance upon the requ es t of th e Co un ty.
JV . RESPONSIBILITIES OF THE CO UNTY
A. Administrative Control
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The Parties reco gni ze and und ers tan d th at the County will be th e gov ernment al entit y req uired to
exec ute all grant agreemen ts received from HUD pursuant to the Co unty's req uests for CDBG
fund s. Acco ruingl y, th e Sub Gra ntee agre es th at as to its projects or acti viti es perfonncd or •
co ndu cted und er any CDBG agreemen t, th e Co unt y shall have th e necessary admini strative con trol
requi red to meet HUD req uirem ent s.
B. Performance and C ompliance Monitoring
·n,c Co unt y's adm ini stra tive ob ligations to tl1 e Sub Gra nt c.-e pursuant to parab'Til Ph A above shall be
limit ed to th e perfo nn ance of th e admin istrat ive tas ks necessary to mak e CDBG fun ds avail abl e to
th e SubG rant ee and to prov id e Housin g and Commun ity Deve lopm en t Services staff wh ose job it
will be to monitor th e vario us proj ec ts fun ded wi th CD BG moni es to monit or co mpliance with
app licab le Federal laws and re!,'ll lat ions.
C. Reportin g to HUD
The Co unty will be res ponsible for seei ng th at all necessary repo11s and in fonna ti on req uired of th e
Co un ty are fi led with HUD and oth er ap pli ca bl e Federa l age ncies in a timely fas hio n.
V. EXTENT OF TH E AG RE EMEN T
Th is agreement, in cluding any documents attached as exhibits which are hereby incorporated herein
by refere nce, represents the enti re and integrated agreement between the County, 1nd SubGrantee
and supersedes all prior negot iat ions, represent atio ns or agreements, ei ther written or oral. Any
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amendments to thi s agreement mu st be in writing and sign ed by bot h th e Co unty, and SubGrantee.
If an y porti on of thi s agreement is found by a court of co mpetent juri sdicti ~ to be vo id and/or
unenforceable , it is the intent of the parti es th at th e remainin g porti ons of thi s agreemen t shall be of
full force and effe ct.
NOTICES
No ti ces to be pro vid ed und er th is Agreem ent shall be gi ven in wri tin g and ei th er deli ve red by hand
or deposited in th e United States mai l with suffi cien t pos tage to th e add resses set fo rth :
To th e Co un ty: Arapah oe County Attorn ey
5334 S. Prin ce Street
Littlet on, CO 8016 6
and
Ara pah oe Co unty Housin g and Co mmunity Develop ment Servi ces
1690 W. Littleton Blvd ., #300
Littl eton , CO 801 20-2 06 9
To th e SubGrantee: City of Engl ewood
I 000 Engl ewood Parkway
Englewoo d, CO 80 I I 0
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In Witness Whereof, the Parties have caused this Agreement to be du ly executed thi s _____ day
of ___________ ~2010.
SubGrnnt ee: City of Englewood
Signature Jam es K. Woodward
____ Mayor ____ _
Titl e
Board of Co un ty Co mmi ssion ers
Arapahoe County, Co lorado
Do n Klemme on behalf of th e Board of Co un ty Com missio ners
Pursuant to Resolu ti on #100140
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PROJECT BUDGET
COLUMN A COLUMNB COLUMNC COLUMND ·-
Projtc1Acllv!liu Eltlmartd Toca l Cose of CDBCFund 1 Other Fun1b Co mn•Jutd
(1pedfy by lhit htm) Adhity --
Projca administn don, including 536,000 SS,500 D0.500
personnel costS, Lcad Based
Plinl 1csiingcosts, •nd Enera,y
Audit costs
GranlS for Energy Efficiency S90,000 S72.000 518.000
• TOTAL: Sl2 6,000 S77 ,l00 S48.SOO
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• SUBGRANTEE AGREEMENT FOR
ARAPAHOE COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
SUBGRANTEE: CITY OF EN GL EWOOD
1-ROJECT NAME: HOUSING REH AIIILITATION AND HANDYMAN PROJECT
PROJECT NUMBER: ENHS 1013
This Agreement is made by and between the Board of Co unty Co mm issioners of the Co unty of Ara pah oe,
Sla te of Co lorado, for th e Co mm uni ty Development Bl ock Urant Program in th e Co mmuni ty Res ources
Department (h ereinafter referred to as the County) and the City of Eng lewood (here in after referred to as th e
SubGranlee) for th e co nduct of a Community Development Blo ck Grant (CDBG) Project.
I. PURPOSE
The primary objective of Tit le I of the Housing and Co mmunity Development Act of 197 4, as amended,
and of the Communit y Develop ment Block Grant (CDBG) Progran1 und er thi s Title is the development of
viable urban communiti es, by providing decent ho using, a suitable living env ironment and expanding
e nomi c oppo rtuniti es, principally for low and moderate income persons .
Th e project by th e Sub Gran tee known as the Housing Re habil itation and Handyman Project (Project) has
been ca tegori zed as a Housing Rehabi litation proJect and th e SubGran tce will mai ntain documentatio n with
• th e nat ional objective of Low/Moderate In co me Housing acti vi ·cs.
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The SubGran tee may proceed to incur cos ts fo r th e Project upon receip t of an officia l "Not ice to Proceed"
from tl1 c County.
II. WORK TO BE COMPLETED BY TI-I E SUBGRANTEE
The foll owi ng provisions outlin e th e sco pe of the work to be completed:
The SubG runt ee will utili ze CDBG funding to provide fo ur (4) low in terest loans and /or grant s to low to
moderate income homeowners for home imp roveme nt s with in the Cit y of Englewood. The project
provid es loans up to $24,999 at varyi ng interest ra•~s depe ndin g up on the household in co me . The project
is designed to add ress: li fe threatening or safe ty prob lems; handi capped retrofitt in g; energy conservation
measures ; elimi nation of potenti al code prob lems; and genera l property improvements. Impro vements
may in clude , but arc not limi ted to repa irs ;;rid replaceme nt of furnac es, water hea ters , roofs , gu tte rs ,
windows, do ors. sid ewa lk s, p,umbi nr\, rkctri ca l, wheelchai r ramps , and HV AC work .
The proje ct will also in clu de a Hand yman Projec t whic h wi ll provide grants to low to modera te in co me
homeowners within the City of Englewood , includin g mobi le homeow ners , for min or handym an repa irs
not to exceed $1,000 per one-year period. Min or handyman repairs may include, but are not lim ited to,
window repair and repl acement , plumbing leaks, weathers tri pping, gutter repair, furnace rep air,
accessibi li ty fixtur e in stall ation and repair, min or electrica l work , and minor roof repairs.
A.
It is expressly agreed .ind understood that the total amount lo be pa id by the Cou nty und er th is
co ntract sha ll not exceed $50,000 . Orawdowns for the payment of eli gible expenses shall be made
against th e line item budgets specified in th e Project Budget and in accordance with performance
cri teria establi shed in Section 11 -C. Th e parties expressly recogn ize that the SubGran tee is to be
paid wi th COBG funds rece iv ed from the federal govc,nment , and that ,1e ob ligation of th e Co unt y
to make payment to SubGra nt ee is con tin gent upon receipt of such funds . In th e event th at said
fund s, or any part thereof, are , or become , un ava ilable , then the Co unt y may immediat ely terminate
or, amend this agreement. To th e ex ten t C.R.S. § 29-1-110 is applicable, any fi nancial ob li ga ti on Clf
the Co unt y to tl1e SubGrant ee beyond the curren t fi sca l year is also r.o ntin gen t upon adeq uate fund s
bein g appropriated, budgeted and oth erw ise avai lable .
Upon exp irat ion of thi s A!,'Teemenl , as identified by the dead line in Secti on II. C. 3. below , the
SubG rant ee shall transfer to the Co unty any COBO funds on hand at th e tim e of expiration and
any accou nts receivab le attributable to the use of COBO funds . These tran sferred fu nd s shall
revert to the County and be ut ili zed fo r other purposes.
8. Timeline
All Project activities will be comp leted, and draw requ ests submitt ed, by April 30 , 2011 unless the
Subgrantee notifies the Co un ty in writing by April 15, 201 I that the project canno t be co mpleted ,
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and all draw req uests sub mi tted , until May, 31,201 I. In th e event th at th e co mpleti on deadline fall s •
on a weekend or holid ay, th e deadlin e will be cons id ered th e work da y pri or to the scheduled
com pleti on date . If th e project requi res addi ti onal time past Ma y 31,201 I, the Agreement mu st be
modified by ;nutua l agreement of the Co unty and SubGran tce .
C. Performance Criteria
In accorda nce with the fundin g application submitted by the SubG ra nt ee for th e Project , the criteria
li sted below arc to be met during th e execution of the Project.
I. Quan1ifiable Goa ls:
The SubGrant ee will utili ze CDRG funding to provide four (4) low interes t loans
and/or grants 10 low to moderate income homeowners for home improve ments. The
project provides loans up lo $24 ,999 at varying in terest rate s dependin g upon the
hou sehold in com e. The project is design ed to address: life threatenin g or sufel y
problci.ts; handicapped retrofitting ; en ergy co nservati on m~as urc s; eliminati on of
pote ntial cod e problems ; and general propert y improver ·>nl s. Improvement s ma y
include , but ar~ not lim it ed to repairs and replacement of ,umaces, water heaters,
r ,ofs, gull r· s, wind ows. doors, sid ewa lk s, plumbin g, electrical, wheel chair romp s,
aid HV .',C work .
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·n,e project will also include a Handyman Project which will provide grants to low to
moderate incom e homeowners within the City of Englewood, incl uding mobile
homeowners , for minor handyman repairs not to exceed $1,000 per one-year period .
Minor handyman repairs may include, but are not limited to, window repair and
replacement, plumbing leaks, weatherstripping, gutter repair, furnace repair,
accessibility fixture installation and repair, minor electrical work, and minor roof
repairs .
When approoriate, the SubGrantee will refer clients to the County's weatherization
program for assistance, rather than provide a duplicate service. This referral will be
documented and kept in the client file . In cases where appliances or systems are
purchased or installed with funds covered under this project, the appliances or systems
must meet energy star standards.
All improvements funded under this project are to be performed in accordance with
applicable industry and local codes and stnndards, as well as the Americans with
Disabilities Act.
All controctors, subcontractors and vendors paid through this project must be checked
against the ferleral excluded parties list to insure eligihility to receive federal funds . The
SubGrantee is responsible for checking the list .
2. Community Impact :
Affordable housing -stability and housing quality
3. Quarterly Performance Standards:
September 30, 2010 :
Market project, interview potenti al clients , construction assessment
December 31 20 10:
Continue to market project, interview potential cl i ts, construction assessment
Pro vi de one (I) rehabilitation loans/grants
March 31,20 J I :
Continue to market proj ect, interview potential clients, construction assessment
Provid e two (2) rehabilitation loans/grants
April 30, 2010:
Provide one (I) rehabilitation loans/grants
Cumulative total of four (4) rehabilitation loans/ .;rants
Complete all rehabilitations funded by project
Submit final drawdown and completion report to Coun,'v
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D. Repo rtin g Requirements
I. Project repo rts will be du e withi n fi ft een days fo ll nwing the end o.' each ci,Jen dar ye~r
quart er (June I to September 30 report is du e Oc tol:,er 15; October I to December 3 I
report is du e Janu ary 15; Jan uary I to March 3 I report is du e April I 5; and th e fi nal
comp leti on report is due May 31) until the Project is co n. ~l eted .
2. The officia l an nu al audi t and/or Fi nancial Statements for the Sub Gra nt ee in whic h both
reve nu es and exp enditures fo r the CDB G Projects descri b d here in arc detai led are du e
annuall y. The las t co mpleted offici al annual audi t report and/or Financial Statem ents
shall be du on May 31. and fo r four (4) years th ereafter on May 31.
3. Th e SubGran tee shall ,epo rt quart erl y, and annuall y, all prob>ran1 inco me generated by
activ ities ca rri ed out with CDBG fun ds. The SubGran tee shall rt:port annuall y prngra m
income ba lances ( cash on hand ).
E. Labor Stand ard s (Dav is-Boco n)
Project acti vi ti es do not require co mp liance with federa l l~bo r stand ards (Dav is-Ba con) as it is
exempt (i.e., pu blic serv ice acti vity, sin gle fa mil y home renaiJi lit atio n, purchase of materi als, or
other activit y th at has been determin ed exemp t fr om federa l labor stundard s).
F. Lead Ba se d Paint Regu lati ons
If th e acti vity inv olves any co nstru cti on, demolitio n, rehv.bi lit ation, or an y activ ity relat ed to a
bui ldi ng, and th e buildin g was built in I 978 or pri or, Lead Bused Pa int Law s and Re1,'U lations
•1ppl y, as establi shed in 24 CFR Parts 35 and 57 0.60 8. If the SubGrant ec does not fo ll ow und
dor.um ent Lead Based Paint La ws and Regu lul ion co mplian ce , th e Sub Gran tec will not be eligi ble
for reimb ursement.
The "Protect Your Family fr om Lead in Yo ur Home•· pa mph let is to be pro vided to .ti t
homeow ners. rega rdless of age of housing. Verifi cati on of notifi ca ti on is to be mai ntain ed in client
fi les.
G. Environm cnl nl Rev iew
No twith standin g any prov ision of thi s Agree ment, the pm1i es he ret o agree ,nd acknow le<lge lh ut
th is Agreem ent docs not co nstitu te a co mmit ment of fund s or site app roval , und that such
co mm it ment of' fund s or upprova l mn y occur onl y upon snt isfo clory co mpl erion of env iro nm emal
rev iew and receipt by Arap ahoe Co unty of a release of fun ds trom the U .. I.J cpartm cnl of Housin g
and Uri• ., De velopm ent under 24 FR Pan 58. The parties fu 11her agree lh ut the provi sion of any
fun ds lo th e proj ect is co nditi oned on Ara pahoe Count y's determ ination to proceed with , modify , or
cance l the project based on the results of a subsequ ent environm enta l review.
II. Uniform Hclo cuti on Ac t (URA)
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It has been determined that no action under the Unifonn Relocation Act (URA) is necessary .
RESPONSIBILITIES OF THE SUBGRANTEE
A. Federal Compliar. :e
The SubOrantee shall comp ly with all applicable federal laws, regulations and requirements , and all
provis io ns of the grant agreements received from the U.S. Department (J f Housing and Utban
Develo pment (HUD) by the County . These inclu de bu t are not limited to compliance with the
provisions of the Hou sin g and Community Developmen t Act of 1974 and all rules , regulations ,
guidelines and circulars promulgated by the various federal departments , agencies , administrations
and commissions rela tin g lo th e COBO Program . A li sting of so me of th e applicable laws and
regulations are as follows :
I. 24 CFR Part 570;
2. 24 CFR Parts 84 and 85;
3. Title VI of the Civil Rights Act of 1964;
4. Title vrn of th e Civil Ri ghts Act of 1968;
5. Sections I 04(b ) and 109 of the Housing and Community Develo pm ent Act of 1974 ;
6. Fair hou si ng regulations established in the Fair Housing Act, Public Law 90-284 , and
Executive Order 11063 ;
7. Section 504 of the Rehabilitation Act of J 973 ;
8. Asbestos guidelines established in CPD Notice 90-44 ;
9. The Energy Poli cy and Conservatior, Ac t (Pub li c Law 94-163) an<l 24 CFR Part 39;
I 0. Equal empl oym ent opportunity and minori ty business enterprise regulations estab li shed
in :.!4 CFR part 570.904 ;
11. Section 3 of the Housing and Utban Devel opment A~t of 1968;
12. Non-di scri min at ion in employment , esta blished by Ex ecutive Order 11246;
13. LeaJ Based Paint reguiations estab li shed in 24 CFR Parts 35 and 570 .608 ;
14 . Audit requirements estab li shed in 0MB Circ ular A-133 ; and
15. Cos t pnnciples estab lished in 0MB Circ ul ars A-87 and A-122 .
16 . Co nfli ct of Interes t:
/a) Ap plicabi lity. In the procurement of pro perty a1,d services by participating
juri sdiction , Stale recipients, and subrcc ipient,, the co nfl ict of interest prov ision in
24 CFR 8: .36 and 24 CF R 84.42, respectively, appiy. In all cases not governed by
24 CFR 85.36 and 24 CFR 84.42, the pro , isions of thi s section appl y.
(b) Co nfli cts pl'Ohibited . No person s described in paragraph (c) of thi s section who
exercise or who have exercised an y functions or responsibili des with respe ct to
act iviti es assisted with COBO fund s or who are in a posi ti on to particip~te in a
deci sion making process or gain in side infonnation with regard to th ese activities,
may not ob tai n a fin ancial interest or benefi t from a COBO-assi sted activity, or ha ve
an int erest in a,1y contract, s ubco ntract or agreem ent with respect th ereto, or the
proceed s there under, either fo r themselves or th os e with who m th ey have fami ly or
business ties , durir .g thei r tenure or for one year th ereafter .
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(c l ,,.., .• ~ins covered. The con flict of interest provi si ons of paragraph (b) oflhis section
•i.-••\ to any person who is an ,.loyee , agent , cons ultant , officer or elected official
ti .:, poi nted official of the pa,:; j paling jurisdicti on, Stetc rtcipient, or subrecipient
v, >uch are receiving CDBG funds .
(o ) E,ceptions : Threshold requirem ents. Upon the wril.ten request of the participating
jurisdiction, HUD may grant an exceptio n to the provi sion s ofp•rngraph (b) of thi s
section on a case-by-case basis when it determines that the exception will serve to
funher the purpose of the CDBG Program and the effective and efficient
administration of the participating juri sdiction 's program or project. An exception
may be cons idered only after the participating jurisdiction has provided the
following :
(I) A di sc losure of the nature of the c., Ilic ~ accompanied by an ass uran ce that
there has been public disclosure ot , .. _ r.onflict and a descrip ti on of how the
public disclosure was made ; and
(2) An opinion of the participating juri sdiction's or State recipient 's attorney
that the interest for which the exemption is sough t would not violate State or
lo cal law .
(e) Factors to be considered for exemption . In determining whether to grant a requested
exception after the participating jurisdiction has satisfactoril y met the requirem ents
of paragraph (d) of this section, HUD will co nsider the cumu lative effect of the
following factors, where applicable :
(1) Whether the exception wou ld provide a significant cost benefit or an
essential degree of expertise lo the program or project which would
otherwise not be ava ilable ;
(2) Whether the person affected is a mem ber of a gro up or class of low income
pers ons intended to be t~.e beneficiaries of the assist ed acti vity and th e
exception will permit such person lo recei ve genera lly th e same interests or
benefits as are being mad e available or provi ded to the group or cl ass;
(3) Whether th e affected person has withdrawn from his or her function s or
respon sibilities , or the decision making process with respect to the specifi c
as si sted activity in question;
(4) Wh ether th e interest or benefit was present before the affected person was ir.
a position as described in paragraph (c) of thi s section ;
(5 ) Wheth er undue hardship will result either to the participating jurisdicti on or
th e person affe cted when weighed agai nst the publi c interest served by
avo idin g the prohibi ted conflict ; and
(6 ) Any other relevant consideratio ns.
(f) Owners and Developers.
(I) No owner, developer or sponso r of a proj ect assis ted with CDBG fund s (or
officer, empl oyee, agent, elected or appointed official or consultant of the
owner, deve loper or spon so r) whether private, for -profit or non-profit
(inc k.rling n community hou sing development Ol'f ·nization (CHDO) when
acting as a.1 ow ner, developer or sponsor) may occ upy a COBO-assisted
affordable housing un it in a project. Tl-tis provi sion does not appl y to an
ind ividual who receiv es CDBG fund s to acq uire or rehabilita te hi s or her
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principal residence or to an em ployee or agent of th e owner or devel oper of a
rental housing project who occupies a hous in g unit as th e project manager or
maintenance wo rker.
(2) Exceptions . Upo n written requ est of a hous ing owner or developer, the
participating jurisdiction (o r State recipient, if authorized by the State
participating jurisdictiun) may grant an exception to the provisions of
paragraph (f) (I) of this section on a case-by-case basis when it determi nes
that th e exceptio n will serve to further the purpose of th e CDBG program
and the effective and efficient administration of the owner's or developer's
CDB G-ass isted project. In detCITT!:ning whether to grant a req uested
exception, the participati ng jurisdiction shall consider the fo ll owi ng factors:
(i)Whether th e person n:ceiv ing tl1e benefit is a member of a group
or class of low-inco me pt.'"So ns intended to be the beneficiaries of the
assis ted housing, and the exception will permit such person to
receive generally the same interests or benefits as are being made
available or provide to the group or class;
(ii)Whether the person has withdrawn from his or her functions or
respo nsibiliti es, or the de.:ision making process with respect to the
specific assisted housing in question ;
(iii) Whether the tenant protection req uirements of Sec . 92.253 are
being observed ;
(iv) Whether the affirmative marketing requirements of Sec . 92 .3 51
are being observed and fo ll owed; and
(v) Any other factor relevant to the participating jurisdiction 's
determinati on, including the timing of th e requ ested exception .
Add itionally, in accordance with 24 CFR Part 570, no employee, official,
agen t or consultant of the SubGrantee shall exercise any functio n or
responsibi lity in which a conflict of interest , real or apparent, would ari se.
17. The Sub Grantee cannot engage in a federall y funded contract with any entit y
registered in the Lists of Parties Excl ud ed From Federal Procurement or
No nprocureme nt Programs.
B. Non-Appropriation s Claus e
The SubGrantee agrees that it will incl ud e in every controct it enters, which relies upon CDBG
monies for funding, a non -appropriation clause th at will protect itself, and the County from any
liability or respons ibili ty or any suit whi ch might result from th e discontinuance of CD BG funding
for any reason . Becau se thi s SubGrantee Agreement in volves funds from a federa l grant, to the
extent there is a con fli ct the funding provi sion s of thi s SubG rar•et1 Agreer.1ent , the federal grant and
the federa l statut es co ntrol rather than the prov isions of Secti or, :4-91 -103.6, C.R .S. with regard to
any pub li c work projects.
C. Expenditure Restrictions
All CDBG funds that are approved by HUD · for expenditure under the County's grant agreement,
including those that are identified for the SubGrantee's Projects and activities, shall be allocated to
th e specific projects and activities described and li sted in the grant agreements . The allocated funds
shall be used and expended only for the projects and activities for which the funds are identified .
D. Agreement Changes
No proj ects or activities, nor the am ount allocated th erefore, may be changed without appro va l by
the County and acceptance of the revised Final Statement and/or Co nsolidated Plan by HUD, if
required . Changes must be requested in writing and may not begin until a modification to thi s
Agreement is full y executed .
E. Dir ect Project Supervision and Administration
The SubGrantce shall be responsible for the direct superv is ion and administrati on of its respective
projects or activities. Thi s task shall be accomplished through the use of th e SubGrantee's staff,
agency and employees . The SubGrantce shall be responsible for an y injury to persons or damage to
pr::.perty resuiting from the negligent acts or errors and omissions of its staff; agents and employees .
Because the SubGrantee is respons ible for the direct supervision and administration of its projects
or activities, the Co unty shall not be liable or responsi ble fo r cost overruns by the SubGrantee or
any projects or activities . The County shall have no duty or obligation to provide any additional
fun di ng to the SubGrantee if its projects or activi ti es cannot be completed with the funds allocated
by the County to the SubGrant ee. Any cost overruns shall be the sole responsibility of the
SubGrantee.
I. The SubGrantee agrees that all funds allocated to it for approved proj ects or activities
sh all be used solely for the purposes appro ved by th e Cou~ty. Saia fund s shall not be
used for an y non-approved purposes .
2. The SubG rantce agrees th at the fund s all ocated for any ap proved proja:,ts or activities
shrill be sufficient to comp let e sai d projects or activities witho ut any additional CDBG
fundin g.
F. Indemnity
To the ex tent allowed by law, th e SabGrant ee shall indemnify and hold harml ess tbe Co unty and it s
elected and appointed official s, officers , employees and agents from and against any and all losses ,
damages , li abilities, clai ms, suits , acti ons or costs , inc ludin g attorn eys fe e,,, made, asserted or
incurred as a result of any damage or all eged damage to pers on or property occasio ned by th e acts
or omiss ion s of SubGran tee, its officers, emplo yees , agents, co ntractors or subco ntractors, arisin g
out ofor in any way connected with the Project or the performance of th is co ntract.
G. Bonding and Insurance
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If the SubGrantee's projects involve co nstructi on activities, any Contractor it us es for said act ivi ti es
shall be required to provide and mai nt ai n, until final acceptance by th e SubGrantee of all work by
such Contractor, the ki nds and minim um amounts of insurance as fo ll ows:
I . Co mpreh ens ive General Liabili ty: In the amount of not less than $1,000,000 combined
singl e limi t. Coverage to incl ud e:
a. Premi ses Operatio ns
b. Products/Completed Operatio ns
c. Broad Form Contractual Liability
d. Indepen dent Contractors
e. Broad Form Pro perty Damage
f. Employees as Add iti onal In sured
g. Perso nal Injury
h. A111pahoe Co unty and the SubGrantee as Add itional Nam ed Insured
i. Waiver of Sub rogation
2. Comprehensive Au tom ob ile L:a bility: In th e amount of not less than $ I ,000,000
combi ned single limit for bodil y inju ry and prop erty damage . Coverage to include :
3.
a. Arapahoe County and th e Sub Gran tee as additional Named Insured
b. Waiver of Subrogation
Employers Li ability and Workers Comp ensation : The Contractor shal l secure and
mai ntai n employer's liability and Worker's Comp ensati on Insuran ce that will protect
it against any an<l all claims resulting from injuri es to and death of workers eng aged
in work under any contract funded pursu ant to thi s agreement. Coverage to include
Waiver of Sub rogation .
4. All referenced insurance poli cies and/or certi fica tes of insurance :;hall be subject to
th e fo ll owing stipul ati ons:
5.
a. Underwri ters shall have no rights of reco very subrogation again~t Ara pa hoe
Co unty or th e SubG ran tee ; it being the intent of th e parti es thnt th e insurance
policies so effected shall protect the parties and be primary coverage for any
and all losses covered by th e described insurance.
b. Th e clause entitled "Other In surance Provisio ns" co nt ain ed in any pol icy
incl udi ng Arapahoe County as an ad diti onal named in sured shall not nppl y
to Arapahoe Co un ty, or the SubGrantee .
c. The insurance com panies iss uin g th e policy or policies shall have no
recourse against Arapahoe Cou nty, or th e Suburant ee for payment of any
premium s due or for auy assessmen ts und er any form of any poli cy.
d. Any and all deductib les contained in any insurance po licy shall be assum ed
by an d at Ut e so le 1isk of th e Contractor.
Ce11ificate of In sura nce: Th e Contractor shall r,ot com mence work und er any
co ntract funded pursuant to this Agreement until he has subm itted to th e
SubGrant ee. received app roval th ereof, cert ifi ca tes of in sura nce showing th,,t he has
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co mplied with the foregoi ng insurance requiremen ,~. The SubGran tee sha ll also
submit a co py of the Ctn:ractor's cenifica tes ofi.i surance to the County.
6. Notwi th standing the provisions conta med in thi s paragraph (H) set forth
hcreinabove , the Coun ty reserves the right to modify or waive said provis ions for
projects or activities for which these provi sions woul d prove pro hib itive . Th e
SubGrant ee und erstands , how e,, ,r, tha t th e decision to waive or mod ify those
provision s is fully witl1in th e discretion of the County.
In acco rdance with 24 FR parts 84 and 85, the following bonding req uirements sha ll app ly to all
proj ects exceedi ng the simplifi ed acquisi ti on thresho ld (cu rren tly 100,000):
I. A bid guarantee fro m each bidder eq uivalent to 5% of the bid pri ce ;
2. A perfonnan ce bond on th e part of th e co ntractor for I 00 % of th e contract price; and
3. A pa yment bond on the part of th e co ntrac tor for 100 % of the con tract pri ce .
H. Record s
Th e SubGran tee sha ll maint ai n a co mpl ete set of boo ks and record s documenting its use ofCDBG
fun ds and it s supervi sion and admin istration of th e Projeci. Records are to includ e docum entation
verifyi ng Project eligibi lity an d nati onal objective com pli on ~c. fill well as fin ancia l and other
admin is trative as pects involved in perform ing the Proj r.:ct. The SubG ran tee shall provide full
access to these books and reco rds to the Cou nty, tl1 e Se.:re tary of HUD or hi s designec, th e Office
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of Inspect or Genera l, and tl,e General Accountin g Office so th at co mpli ance with Federal law s and •
regu lations may be confim,ed . The SubGra nt ce further agrees to prov ide to the Co un ty upon
requ est, a copy of an y audit reports pertaini ng to th e SubGrantee's financia l operat ions during th e
term of th is Agreem en t. All reco rds pertaining t , 1'1c Project arc to be maintain ed for a minimum
of five years fo ll ow in g clo se -out of the Project.
I . Report in g
TI1e SubG ran tec slrnll fil e all reports and otl:er info nn ati on nece ssary to comply with app li cab le
Federal law s and regulation s as requ ired by the Co unty and HUD. TI,i s shall include pro vid in g 10
th e Coun ty th e infonnati on necess ary to comp lete annual Perfonnan ce Report s in a tim ely fa shion.
J. Tim elin ess
TI1 e Sub Gran tec shall co mpl y with th e qu art erly pcr fo nnnn ce stand ard s es tab li shed in Secti on ll -C
of thi s Agreement. The ub Grant ee und ers tand s that failur e to co mp ly wi th th e establi shed
stand ards may lea d to a ca nce ll at ion of tl1 e Proj ec t and a loss of all un expend ed fund s.
K. Reimbur se men t for Ex penses
TI1e SubGrunt ee ugrccs that before ti,e Coun ty can dis tri bute any CDB G fttnd s to it , the Sub Grunt ec
mu st submit to the Co unty's Housin g and Co mmunity Devel opment Servi ces Di vision
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documentation in the fonn required by that Divi sio n which properly and fully identifies the amount
which the SubGrantee is req uesting at that time. The County shall have ten ( I 0) working days to
review the request. Upon approval of the request, the County will distribute the requested funds to
the SubGrantee as soon as poss ible .
L. Program Income
All program incom e directly derived from the Arapahoe County Community Development Block
Grant Program received by tl1e SubGrantee wil 1 be retained by the SubGrantee and will be
di spersed for its approved CDBG Proj ect activities before additional CDBG funds are requested
from the County. If the project ceases to exist, all program income and any outstanding loans
directly generated from the use of CDBG fund s will be remitted to the County. The agreement shall
remain in effect during any peri od that the SubGrantee has co ntrol over CDBG funds, including
prognun income .
M. Real Property
Real property acquired in who le or in part with CDBG funds shall be utilized in accordance with
the scope and goals identified in Sections I and l1 of this Agreement. Sho uld the property in
question be so ld or otherwise di sposed of, or the approved property usage discontinued, the
SubGrantec shall adhere to th e requirements of 24 CFR Part s 84 or 85 (as app li cab le) regarding the
use and di spos ition of real property .
N. State and County Law C .pliaocc
All responsibilities of the SubGrantee enumerated herein sha ll be subj ect to ar'.'licable State
statutes and County ordinances, reso luti ons , rul es, and regula tion s.
O. Subcontracts
If subcontracts arc used on the Project, the SubGrantee a&,,-ees th at the provision s of th is Agreement
sha ll app ly to any subcontra ct.
P. Suspension or Termination
ll1i s Agre ement may be immediately suspended or tem1i na1 cd upon wri tten notification fro m the
Co unt y if the SubGra nt ee materially fai ls to compl y wil11 any tenn of this Agreement. l11is
A!,>rcc ment ma y also be tennina tcd fo r co nve nien ce by mutual agreement of the County and the
SubGrantce .
Q. In th e event th at th e Unit of General Local Go,cmmcnt should wit hdraw from the County's
"Urban Co unt y" designation , thi s Agreement shall tenninute as of the tem1ina1i on date of th e
Co unt y's CDRG grant A!,>reemenl with HUD.
R. The SubGranlec certifies that to the best of its knowledge and be lief:
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:'llo FeJeral appro pri ated fund s have been paid or will be paid , by or o~ behalf of it, •
to any person for influencing or attempting to influen ce an officer or employee of
any agency, a Member of Congress , an officer or employee of Co ngress, or an
employee of a Member of Co ngress in connection witl1 the awarding of any Federal
contra c½ the making of any Federal grant , the making of any Federal loan , the
entering into of any cooperative agreement , and the extension, co ntinuation,
renewal , amendment , or modification of an y Federal contract , grant, loan, or
coo perati ve agreement; and .
2. If any funds oth er than Federal appropriated funds have been paid or will be paid to
any person for influ encing or attempting to influence an officer or emp loyee of any
agency, a Member of Congress , an officer or employee of Congress , or an employee
of a Member of Congress in conn ection with thi s Federal co ntract, gran½ loan, or
cooperative agreement, it will comp lete and su bmit Standaro Form-LLL,
"Disclo sure Form to Report Lobbying," in accordance wi th its instructions.
S. DisaUowance
If it is determi ned by HUD or other federal agency that the expenditure, in whole or in part , for th e
SubGrantcc's Project or activity was improper, inappropriate or ineligib le for reimbursemen ½ then
the SubGrantee shal l reimburse the Co un ty to the full extent of th e disa ll owance.
T. Verification of Lawful Presence
The SubGran tee shall be respon sibl e for ensuri ng compliance with C.R.S. Section 24-76.5-103 by
verifying the lawful presence of all perso ns eigh teen years of age or old er who apply for any
ben efit s funded in wh ole or in pan by the grant funds that are the subj ect of this Agreement.
SubGranl cc shall veri fy lawful presence in the marm er required by the statute, and shall provide
proof of compliance upon the reque st of the Co unt y.
IV . RESPONSIBILITIES OF THE COUNTY
A. Administrative Control
Th e Parti es reco gni ze and un derstand th at the Count y will be the gov emment al entit y required lo
exec ute all grant agreement s rece ived fro m HUD pursuant to th e Count y's ·equesl£ for CDBG
fund s. Acco rdin gly, th e SubGranlec agrees th at us to its proj ec ts or acti viti es pe rformed or
condu cted under any CDBG agree ment, th e Co unt y shall hav e th e ne ces sary admini strati ve control
req uired lo meet HUD requir ement s.
B. Performance and Compliance Monitoring
17,e Count y's admini strative r,bliga ti ons lo the SubG ranlee purs uant lo p'ara gra ph A ubovc shall be
limited 10 the perform an'cC of th e admi ni strative tasks necessary lo make CDBG fund s avail able lo
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the SubGrantee and to provide Housing and Community Development Services staff whose job it
will be to monitor the various projects funded witl1 CDBG monies to monitor compliance with
applicable Federal law s and regulations.
C. Reporting to HUD
The County will be responsible for seeing that all necessary reports and information required of th e
Co unty are filed with HUD and other applicable Federal agencies in a timely fas hion .
V. EXTENT OF THE AGREEMENT
This agreem ent, including an y documents attached as exhibits which are hereby incorporated herein
by reference , represents the entire and integrated agreement between the Co unty, and SubGrantee
and supersedes all prior negotiation s, representations or agreements, either written or oral. Any
amendments to this agreement must be in writing and signed by both the County, and SubGrantee .
If an y portion of this agreement is found by a court of competent jurisdiction to be void and/or
unenforceable, it is the intent of the parties that the remaining portions of thi s agreement shall be of
full force and effect.
Vl. NOTICES
Noti :es to be provided under this Ag-1ent shall be given in writing and either delivered by hand
or deposited in the United States mail v .• th sufficient postage to the addresses set forth:
To the Co unty: Arapahoe County Auom ey
5334 S. Prince Street
Littleton, CO 80166
and
Arapahoe County Housing and Community Developme,11 Services
1690 W. Littleton Blvd ., #300
Littleton , CO 80120-2069
To the SubGrantee: ity ofEnglewood
I 000 Englewood Parkway
Englewood, CO 80 110
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In Witness Whereof, the Parties have ca used thi s Agreement to be dul y executed this _____ day
of ____________ .,2010 .
SubGrantee : City of Engl ewood
Signature Jam es K. Woodward
____ Mayor _____________ _
Title
Board of County Commiss ioners
Arapahoe Co unty, Co lorado
Don Klemm e on behalf of th e Board of Co un ty Commi ss ion ers
Purs uant to Resoluti on #100140
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PROJECT BUDGET
COLUMN A C OLUMN B COLUMNC C'JL UMN D
PntJtctAer.Mda Elllmaled To1al Cost of CD BG Funds Oth"r Funds Com:nllted
(1ptdfy by lint lltm) Adlvhy
Project11dministt11KWl,inclutlina SS0,000 55 ,000 S<S,000
personnel cons, Leaj Basal
Paim1cs1ingcosts
Rehabilitat ion and handyman $10,000 S<S,000 $25,000
l010Var11nts
• TOTAL: m o,ooo SS0,000 I $70,000
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COUNCIL COMMUNIC ATIO N
Date : Agenda Item: Subjecl :
August 16, 2010 11 c i Reso luti on approving an add endum to th 0
ag ree men t 1vith th e Humane Socie ty of So uth
Platt e V •ll ey for animal sheltering se rvices
Initiated By: I Staff Source :
Ci• ,v\anager's Office Michae l Fl aherty, Deputy City Manager
COUNCIL GOAL AN D PREVIOUS COUNC IL ACTION
Ci ty Counci l approve d an ag ree ment wi th th e Hum ane Soc iety of Sou th Pl att e Va ll ey (HSSPV) on
NL emb er 2, 2009. Ni ck Fish er, Chi ef Executive Office, HSSPV prese nted a requ es t to City Co un cil
for su pplemental funding during the Counci l Study Ses sion of Jul y 12, 2010.
RECOMMENDED ACTION
Staff recommends app roval of this reso luti on auth orizin g an ad dendum to th e ag ree ment wi t( the
Human e Society of So uth Pl atte Va ll ey fo r anim al shelt ering services .
~"-CKGROl1ND, A~:ALYS IS AND ALTERNATIVES IDENTIFIED
The prop osed ag reen:e nt add endu m provi des suppl emental fur,di1,g of $25,000 fo r ani mal
shei teri ng services fo r 20 10. HSSPV agrees to refund th e Ci ty 50% of any 20 11 net in co me in
excess of $25,000, btf0re deprecia tion, up to the total amo unt of $25,000. HSS PV has previ ousl y
ag ree d to ca p th e Ci ty's fee ior se rv ices at $50,0 00/yea r for fi ve yea rs. In add iti on, th e Code
Enforce ment bud get has be·,n re li eved of ove r $25,000 of annu al expe nses du e to th e closure and
demol it ion of th e former Ci t\ owned ani mal shelt er.
FINANC IAL IMPACT
$25,000 on a one-tim e basis, to be paid fr om th e City's Genera l Fund contin gency. Th e financ iul
impact will be minimi zed by the refund provision of th e addendum , assumi ng HSSPV ac hi eves
sufficie nt re ve nu es 111 20 11 .
LIST OF ATTAC HMENTS
Proposed Resolu ti on
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RESOLUTIO , NO . _
SERIES OF 20\0
A RESOLUTION t J'PROV\NG AN ADD Dl.JM TO THE AGREEMENT wrrl-1 nm
HUMANE soc1t1'Y Of so:JTH PLA TfE VALLEY FOR ANIMAL SHELTERING
WHEREAS , the Englewood City Council approved an •b,reen1ent for animal sheltering
services between the Ciry and the Humane Society of south Platt e a\\ey n-1SSPV) by the
SERVICES.
passage of Resolutions o. 80 and 8 \, Series 2009; and
WHEREAS , the !-ISSPV has requested sup plemental funding of $25,000 for anim11I sheltering
WHEREAS, the proposed agreement addendum provid es supp\en .rntal funding of $25,000 for services~ and
animal sheltering services for 2n IO; and
WHEREAS , the HSSPV agrees to refund the Ci ty of Englewood 50% of any 20\ I net income
in excess of $25,000 , before depreciation, up to the total amow1t of s2s ,OOO ; and
WHEREAS, the passage of thi s Resolution approves an Addendwn to the Agreement with the
Humane S . ,cty of South Platte Valley for animal shelteri ng services;
NOW ' Tl-lf.Rl'.FORE , BE TT RE.SOL VE.D BY rl-lE CITY COUNCIL Of THE c TTY uF
E GLEWOO D, COLORADO , THAT :
~t. The" Addendum to Agreement for Animal Sheltering services·• between the
Human• Society of the South Plalle Valley , 1nc. an<l the City , att aci,ed hereto as Exhibit A, is
hereby accepted and approved by the Englewood City Co uncil.
~-n,c Ma yor is hereby authori1.cd to sign and 1hc Cit)' Clerk attest sai d Addendum for
and on behalf of the City of Englewood, Colorado.
ADOPTED AND APPROVED thi s 16th day of August, 20\0 .
Al'r£ST:
\, Loucrishia A. Ellis, City Clerk for t11e City of Englewood , Co\oredo, hereby cert ify the
above is a we COPY of Resoluti on o. ___, Series of20\0.
-1.,oucri hia A. Ellis , City Clerk
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ADDENDUM TO AGREEMENT FO R ANIMAL SHELTERING
SERVICES
This Addendum is to the Agreement for Animal Sheltering Services between the City of
Englewood ("City") and the Humane Society of the Soutb Platte Valley, Inc . (the
"Society'1, authorized by Reso lu tions No. 80 nod No . 81, Series of 2009.
Toe City agrees to provide no additional $25,000 to the Society for the Services to
provide animal sheltering as described herein .
Toe Society e~ to refund the City 50%ofnoy 201 l net income , in e~ccss of$25,000,
b,fore depreciati on, up to the $25,000 provided by thi s Addendum .
The individuals executing this Addendum to the Agreement for Animal Sheltering
Servi ces rept esent that they are expressly authorized to enter into thi s Addendum on
behalf of the City an d the Society and bind their respective entities .
Agreed to the ___ day of August, 2010 .
CITY OF ENGLEW OOD
By _________ _
Jam es K. Woodward , Mayor
HUMANE SOC,f'cTY OF THE
SOUTH PLATI'E VALLEY, INC .
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COUNC IL COM MUNICATION
Date : Agenda Item : Subject:
August 16, 2010 11 C ii Resoluti on supporting the Ci t\ . Great O utdoors
Colo rad o (GOCO) grant applica?i n for Duncan
Park p lanning
In itiated By: I Staff So urce :
Department of Parks and Rec reation Gary Hultberg, Recrea tion Manager
COUNC IL GOAL AND PRE VIOUS COU CIL ACTION
• Ordinance No. 35, Series of 1978 -In tergovernmen tal Agreement between the City of
Eng lewood and Engle wood Sc hools for th e leas e of Dunca n Sc hool/property fo r park and
recrea tional purposes.
• Counci l Bill No. 41 , Series of 2007 authori zing a Contrac t for Deed for th e purchas e of
Duncan Par k locat ed at 4846 So uth Pennsylvania Street between th e City of Engl ewood an d
Arapahoe County School District No. 1 (E ngl ewood Sc hools)
• Coun ci l Bill No. 52 Se ri es of 2007 auth ori z ing an Intergovernmental Agreemen t re ga rdin g
th e 2007 grant of Arapahoe Count) Open Space between Arapahoe Cou nty and th e City of
Engl ewood, Colorado for Dun ca n Park Acquisition
• Co un cil Bill No. 6, Se ri es of 2008 auth orizing an Intergove rnmental Agree m en t rega rd in g
the 2007 grant of Great Outdoors Colora do between the State Boa rd of th e Grea t
Outdoorc Colorado Tru st Fund and th e City of Eng lewood, Colorado fo r Duncan Park
Acq ui sition
• Counci l Bill No. 52 , O rdin.ace No. 50, Se ri es of 2009 in suppo rt of the City 's GOCO gran t
applica ti on for Dunca n Pa r• developmen t.
RECOMMENDED ACTI ON
Staff recommends th at Counci l approve th e att ac h ed reso lution supportin g the City's gran t
app li ca tion to GOCO for a site-specific planning gra nt for Duncan Park.
BACKGROUND, ANA LYSIS, AND ALTERNATIVES IDcNTIF IED
Council has authorized a threP.p hased purchase of Dunca n Park from Englewood Sc hools. Th e fina l
paymen t for Parcel #3 will be completed in 2010. Redevelopm en t of Dunca n Park, including the
removal of th e ol d school b uil ding is supported by the Parks Master Pla n, adop ted 2006 . The Parks
and Rec rea ti on Comll'ission has identifi ed rede velopmen t of Dunca n Park as a hi gh priority. The
City was unsuccess ful in its gran t app lications to GOCO and Arapahoe County for plannin g and
deve lopment fund ing for Dunca n Park in 2009. Both agencies recommended that th e ii' >vo uld
likely be more success ful in suhse qu ent grant req u ests if Duncan had a sit e-speci fi c parl ·
deve lopmen t p lan in p lace rath er than reqJesting p lanning and developm ent fu nding m .r.er. The
es ti mated cos t of a Duncan Park plan is $140,000. Th e maximum gran t awa rd for GOC• l ~la nning
grants is $75,0 00 with a req ui red City match of 25% or $25,000.
FINANCIAL IMPACT
The City's COCO gran t application wi ll request $75,000 in grant fun ds with a req uired City
minimum match of 25% -S25,000, to be funded from Conservation Trust Fu nds (lottery) and
$40,000 from Arapahoe County Open Space Grant Matching Fun ds (share back fun d s) which are
presentl y budgeted .
LIST OF ATTAC HMENTS
Reso lution -COCO p lanning grant application support.
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RESOLUTION NO.
SERIES OF 2010
A RESOLUTION SUPPORTING THE GREAT OUTDOORS COLO RADO (GOCO) GRANT
APPLICATION FOR DUNCAN PARK PLANNJNG FUNDING .
WHEREAS , the Cit y Co unci l of the City of Englewood authorized an intergovernmental
agreement between the Ci ty and Englewood Schools for the lease of Duncan School propert y fo r
park and recreati onal purposes, with the passage of Ordinance No . 35, Series of 1978; and
WHEREAS , the City of Englewood ha s mai ntained and operated Duncan Park as a
community park for over thirty years through a lease agreement with Englewood School s and the
park is consi dered a va lu able and irreplaceable pan of the Englewood park sys tem : and
WHEREAS , Duncan Park is the only Park located in th e southeast quadrant of the City of
Englewood ; and
WHEREAS , in 2006 the Arapaho e Sch oo l Di strict No . I (Englewood Schoo l Oi strict) voted 10
sell the Duncan Park property; and
WHEREAS , the Englewood Ci ty Counc il pas sage of Ordinance No. 42 , Series of2007
authorized a Contract for the purchas e of Duncan Park located at 4848 South Pennsylvania by the
City; and
WHEREAS, the Englewood Cit y Coun ci l passag e of Ord inance No . 8. Series of 20 08
au th orized m, intcrgovemment al Agreement regarding the 2007 Grant ·:fG rcat Outdoors
Co lorado (GOCO) Grant for the acqui sition of Dun ca n Park: and
WHEREA~. the Englewood Cit y Co un cil passage of Ordinance No . 50 , Series of 2009
suppu rted the Cit y's GOCO grant app li cation for Duncan Park deve lopment ; and
WHEREAS , the Englewood City Council acknowledge s •'.·· •he grant appli cmio n includ es
matching fmtd s which Englew ood is so lel y respo nsible to, fa grant is awarded: and
WHEREAS . the matching fund s have been appropriated in ,:.c 20 IO Bud get and authori zed
fo r expenditure necessary to meet the tcn m and obligat io ns of any Gra nt awdrded: a11 d
WHEREAS. the pa ssage of thi s Resol uti on supports the Ci ty's gra nt appli cat ion fo r $75,000
10 Great Ou td oors Co lorado for Dun can Park plannin g fundi ng.
NO W, THEREFORE, BE IT RESOLV ED BY THE CITY COUN IL OF THE CIT Y OF
ENGLEWOOD, COLORADO. THAT :
~-The Ci ty Council of the City of Englewood suppons the Great Outdoors Colorado •
grant application for funding for Duncan Park J nning and has appropriated matching funds in
the 20 IO Budget necessary to meet the terms and obligations of any Grant awarded.
ADOPTED AND APPROVED thi s 16th day of August , 2010.
ATTEST : James K. Woodward , Mayor
Loucrishia A. Ellis , City Clerk
I, Loucrishia A. Ellis , City Clerk for the City of Englewood, Colorado, hereby cenify the
above is a tru,, copy of Resolution No . __ , Series of 2010 .
Loucrishia A. Ellis, City Clerk •
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• COUNCI L COMMUNI CATI ON
Dat e:
A ugust 16, 2010
In itiated By:
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Agenda Item:
11 C iii
Informati o n Techn o logy
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Subject :
Purchase rep lace m ent for Ci ty-w id e pho ne sys tem
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Staff Source :
Jeff Konishi, Directo r Information Techn olo gy
COUNC IL GOAL AND PREV IOUS COUNC IL ACTION
Council approval fo r th e purchase and implementation of a City-w ide pho ne sys ter . as a
repla cemen t for th e ex isting phone sys tem .
RECOMMENDED ACTIO N
Staff recommends th at Council ap prove, by motion, an agreement with MSN Communications, In c.,
thro ugh an ""isling State of Colorado c o ntra ct fo r th e purchase and implementati o n of a new City•
wide pho•,,, system in th e amount of $324,20 1.50.
• BACKGROUND , ANA LYS IS, AND ALTERNAT IVES IDENTIFIED
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In ord er to maintain th e curren t leve l of phone servi ce, we recommend that the ex is tin g Avaya
phone sys tem b e repla ced . This project did exis t. in 2009; how eve r, it d id not move forward
be cau se of th e p oor ec o,1omy and the City's budget cuts, so as a sho rt-term solutio n, w e upgrad ed
o ur existi ng phone system at th e sites th at had th e greatest risk of fa ilure. Unfortunately, eve n w ith
thi s upgrad e, w e are still exp e:·iencing poor p ho ne call q uality, having sp o radic problems, and th e
risk of th e entire pho ne sys tem failing still exi sts. Based on th ese and th e fo ll ow ing concerns,
rep lacing th e ph o ne sys tem w o uld les sen the risks th at th e City is curre ntly fa cin g.
The ex isting pho ne system is 15 yea rs o ld and w e c urrentl y d o not h ave a disas ter recovery
p lan in pl ace. Most resea rch shows th at th e ave rage life o f a ph o ne sys tem is approx imately
7 yea rs .
Currently, th e re placement parts ar e o nl y avai labl e as use d o r refurb is hed parts; no new
rep lace m ents parts are being manufactured .
W e upgraded o ,ir existing_ph o ne servi ce at M all ey, Pirat es Cove, and th e Fox Buildin g this
yea r and have ex p e ri enced p oor ph o ne qu ality and numero us pro blems sin ce
imp lem ent ati on.
Sin ce •II Ci ty dep artm ents w ill b e affected by ph o ne serv ice, o r th e lack o f pho ne servi ce in th e case
o f a failure, our recomm endati o n to h elp eliminate th ese risks is to p urcha se and rep lace th e ph one
sys tem ba se d o n new Vo ice over'intern et Pro tocol techno logy (V o IP ).
In o ur resea rch to find th e ri ght rep lacemen t so lutio n, we exa mined seve ral different phone syst em s
an d narrowed th e fi eld to three pro ducts. Th en we d id an in -depth resea rch analysis o n th ese th ree
products, which included ta lking wi th the vendor re pr ese ntatives, br in gin g the product in-h ous e as a •
wo rking de mo, and talking wi th other mun ici palit ies that ha ve impl ement ed th ese products . Tha t
ana lysis conclud ed that Cisco VoI P was the bes t cho ice for th e City bas ed on co st, call quality and
rel iability, and bes t fi t fo r th e City -techno logica lly and fun ctionall y.
Aft er th e produc t cho ice w as made, we poste d an RF P for a ve nd or th at wo uld help in most aspec ts
of imp lemen ting th e Cisco VoIP ph one sys tem. This vendor par tn er wou ld help in creatin g an
acc urate budget for both hardwa re and professional services, a, we ll as crea te and ex ecu te a
project plan to help ide ntify the necessary steps for a su ccessful imp lementa ti on, help in th e
discovery of current system compon ents, assis t in all as pects of installati on, co nfi gura ti on, and
deployment, an:1 th en provide kn owledg e transfe r of sys tem ma·,age men t to ke y City staff.
We rece ived two respon ses fr om th e RFP and both respo nses wer,, ve ndors th at have an ex is ting
co nt ract wi th th e Sta te of Col ora do to prov ide a negotiated pric e for any Cis co produ ct purc hase .
Si nce both ve ndors have th ese co ntracts in place, pri ces from eith er would h~ve bee n simil ar;
howeve r, we chose to purs ue th e res ponse fr om MSN Communi ca ti ons, In c. based on th eir
so luti on pr ese nted in th e RFP and expe rti se in thi s fie ld.
FINANCIAL IMPACT
The finan cia l impact for th e Ci ty will ue $324,201 .50 of which $54,228 wo uld be charge d to Was te
Wa ter Tr ea tm ent Pl an t, $19,825 would be cha rg ed to Water and Sewer funds, $1 6,327 would be
charged to the Golf fund , and $17,500 in annual maintenan ce wi ll be immediate ly expensed with
Ci ty Cou nci l's future app rova l. Th e remai ning amou nt of $2 16,32 1 will be leased for thr ee yea rs .
In addition, th ere w ill be an app;cx ima te an nu al sav in gs of $12,000 due to th e red uced ann ual
maint enance cos t and the red uce d number of phon e lin es th at will be req uired.
LI ST OF ATTACHl,iENTS
Sys tem Pro cureme nt Ag reement
MSN Co mmuni cations, In c -Stat ement of Work
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SYSTEM PROCUREMENT AG REEMEN'i '
THIS YSTEM PROCUREMENT AGRE EMENT (:!•e "Ag reeme nt "), dated Au g11st 3rd ,
20 10 (th e "E ffec ti ve Date "), is betwee n MSN Communie.,tions, an Englcw,,od, CO based
Cor porat io n ("Vend or"), and THE CITY OF ENG LEWOOD , COLO.~DO, a Co lora do
municipal co rporati on ("C it y"). City and Ven dor may be refc rrc<l to indi vidu all y as a "Party'' and
co ll ec tively as th e "Parties ".
WIT ESSETH:
WHEREAS , Ci ty wishe s lo obtain Citywide VoIP Sy stem (as furth er descr ibe d in th is
Agre emen t, th e "V oIP Sys tem");
WHEREAS, Vendor is in th e bu siness of prov id ing, installin g, impl ementi ng and
support in g such system s;
WHEREAS, Cit y ha s co nside red th e recommendation s and prop osa ls of Vend or
regardin g the imp lemen tation of u Vo IP Sys tem whic h wi ll sa ti sfy it y's requirement s as se t
fo rth herein ; and
WH EREAS, in acco rd ance with City's purchas in g ordi nance, Cit y has sele cted Vend or
to provid e, install , implem ent and support the Voll' System for Cit y;
OW, THEREFORE , in co nsi derati on of th e mutu al promi ses co nt ained herei n, and
other good and va lu able consid erati on received and to be rece ived , Vend or and Cit y agree as
fo llows :
ARTICLE I. AGREEMENT , TERM, AND DEFINITIONS
I.I Agreement und Term . Th e Partie s agree th at th e term s and conditi ons of thi s
Ag re ement apply to the purch ase and sa le of th e VoIP Sys tem and th e provision of Se rvi ces to
Ci ty by Vendor . The term o f thi s Agr•:e ment co mm ences on 1'1e Effecti ve Dat e and th e
Agrccmcn l shall cont inu e to be in cITc<,t until termin ated by eith er Party as se t foi1h in thi s
Agreement.
1.2 Cerhtin Definiti ons. The fo ll owin g definiti ons app ly to thi s Agree ment :
(a} "Ae ccplllnce Date " me ans the da te on which th e Vo IP Sys tem is ncccp ted
by Cit y, as ind icated by executi on of the Ce rtifi ca te of omple tion.
(b) "Acce ptan ce Te sts Specifi ca ti ons" mean s the specifi ca ti ons se t fo rth in the
OW for de terminin g if th e Vo IP Sys te,,, sati sfi es th e Acce pt ance Tes ts .
(c) ''Acccptoncc Te SIS" 111e11n s th e mann er nnd mcnn s of acce pt ance tes tin g of •
the VoIP Sys tem and the Servi ces, us de scri bed in th e SOW .
(d) •·,\pjJli ca b\c Laws'' mcn ns nil htw 5, ordinan ces, rulc s1 rcgulnti ons, orders ,
interpre tati ons, requirement s, stnnd nrd s, co de s, re so luti ons, li ccn sc.:s, permi ts , jud gments,
de cree s, injun cti ons. writ s ..i nd ord ers of an y co uI1 , :1rbitrator1 or go vernm ental (fe dera l, nati onal ,
state , muni cipal , locnl or other, havin g ju risdi cti on over u Port y and the locati on where a
pani cul ar clement of th e crvicc s is per fo rmed or where nny pan of the Equipment is situnt ed)
age ncy, body, instrumentalit y or auth orit y that arc appli cabl e to an y or all o f the Parti es , th e it c,
the crvi ccs or th e term s of thi s Agre ement , in ... ludin g all en vi ronme ntal and ha zard ous materi als
laws which arc appli cable to the it c or th e Equipment and wh i;t arc 111 an y time appli cable to
per formin g the crv ices.
(c) 11 crt ifi ca tc of omplcti on'' me ms a wriltcn ce rtifi cate , signed by
auth ori zed representatives of Ci ty and Vendor , stating 1h a1 (I) the Vo IP Sy stem hns been
compl etel y delivered , ns semhled, in stalled , and te sted ., 'h Site in accorda nce with thi s
Agreemen t, (2) as so assembled •ad installed , th e Vo ll' ~y ,te\\• ,.,cets ~,e Acceptnncc Tests, and
(3 ) the Voll' ystcm co nform s in nil material re spects to ,he pccificati ons.
(f) "Defect " me ans any failure of the Vo IP ystem to opera te in nrntcrinl
conformit y with the pccificati ons.
(g) ·'Documc nt ntion " mcon s user guid es, operatin g 11111 ·· :.11 · ,,,·• ti on
material s, product de scrip tion s and spec ifi cati ons. tcchnicul manual s, support ; .. , . .,,au .. : Jc;, und •
other informati on relatin g to th e VoIP System or used in co njun cti on wi th th e Sc ·-i ces, ·,.,}.ether
dis tributed in print , ma gne ti c, ele ctronic, or vide o fo rm ut , in effec t us of the dm o (I) (he Vo ll'
Sy stem is accepted b.,· Cit y, or (2) the Service is provided to Ci ty.
(h) "Empl oyee" mean s th ose emp loyees , ngcn ts, subco nt ra ctors, consultant s,
and repre sentativ es o f Vend or prov id ed or to be provided b) vend or to perform Service s
pursuant to thi s Ag reement
(i) "Equi pment " coll ertive ly mean s all it ems so ld nnd /or in stall ed nnd
mat eri als nece ssa ry fo r the manufa ciu re , supp ly and in stall nti on of th e Voll' Syste m. all of, hic h
:i re 10 bt.: suppli ed by Ve nd or und er thi s Agree ment.
{i) "Se rvic es'' in clude s, but is not limited to, in stallati on. itn cg r:ui on,
cdu l'.a ti on. :,ccc pt onc c tes ti ng. supp ort, maintcnnncc . devel opm ent , warrant y, and tim e and
mnh,:ri uls service !-'" ,v id cd or 10 be pro vid ed by Vend or pursuunt 10 thi s Agree ment.
(k) "Sit e" refer s to th e Englewoo d ivi c Ce nter , 1000 En glewoo d, Colornd o
80 I IO nnd cuc h o f th e 14 ity fa cilitie s wh ere phone service will he repln ced to sati sfy the term s
of thi s /\grccmcnt.
(I) ''Spe cili cn 1ions'' mean s the fun cti onal , pcrfonn nncc. opcrati onul ,
co mpatibilit y, und oth er spec ificati ons or chnrac teri sti cs or th e VoIP ys tcm de scribed in thi s •
• Agreement , th e Requ es t for Prv posa l, th e Prop os al, the app li cab le Doc um ent ati on and Juch oth er
specificati ons or charnc.tcri stics of the V oIP Syste m agreed up on in writ ing by the partie s.
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(m) "Vo l P Sys tem" mean s th e Hardw are and of\war e to me et th e
Spe cificati ons.
(n) "Warrant y Peri od" mea ns a pe ri od of one (I) year fro m th e Acce ptance
Date , as indicated by th e da te of execu tion of th e Ccrtifi cn te of Cr ,np leti on by both Partie s.
(o) Stateme nt of Work (S OW) mean s de l ory of sy stem co mp oner•s,
se rvic es, nnd th e assoc iat ed sched ul e fo r im plementati on, LCs tin ·~ •~· ,! 1rnining.
ARTI CLE I I.STATEM EN T OF WORK
2.1 Stat eme nt of Work. Vend or shall sup ply th e -_;,Jp Sys1e m, Doc um entati on and
crvi ccs, all in accord ance wi th th e term s of th is /,grcc mcn t Jo', th: Spec ifi ca ti ons, wi thi n th e
ti me frame s spe ci fied in the SO W.
2.2 Accc ptunc c Testing , Fo ll ow in g install ati on of th e Vo IP Sys tem by Ve ndo r, Cit y
shall co ndu ct th e Accepta nce Te sts in order to con fi rm th at the VoIP Sy stem, as assemb led an~
installed at th e itc , sati sfies the Acc ept ance Te st Spec ifi ca ti on s in all mate ri al rc,;pccts. ii, in th e
di sc retion of Cit y, th e Vo IP Sy stem docs not meet th e requ irements of th e Accepta nce Te st
Specificati ons, Ci ty ma y (I) permit Vendor to repa ir or replace ·:1e Vo IP ys tem so th at th e same
meets th e; Accepta nce Test Specifi ca ti ons in all ma teria l re spec ts, all al 110 uddit io1rn l expe nse to
city, or (2 ) return the Voll' Sys tem to Ve nd or, at Vend or's ex pens e an d with out lia bilit y to Cit y,
,md any amount s paid by Ci ty fo r th e Vo IP Sys tem shall be pro mptly refund ed by Vendo r 10
City. U1,o n sat isfactory co 111plction of th e A1:ce pt anc e Te sts. ' ,la r and c;i;-shall execut e a
erti ficatc of Comp leti on.
2.3 Accc pl a ncc. City shall be dee med to have accept e ,he VoIP ys tem only up on
Cit y·s ex ec uti on and delivery of the Certirca c of Co mpletion. Acceptan ce of th e Vo IP Sys tem
docs not wa ive any wa rru nt y or oth er ri ght s prov ided in thi s Agrc1. rn cnt fo r th e VoIP System or
Se rvices.
2.4 In spect ion. Pay ment fo r any part or part s of th e VoIP Sys tem prov id ed
hereu nder, or inspec ti on or tes tin g thereo f by Cit y, shn11 ·~o l constitut e ncccpt an cc or re li eve
Vendor of its obli ga ti ons und er thi s Agreeme nt. Cit y ma y inspect th e co mp onents of' the VoIP
Sys tl-m whr.:n delivered and rejec t upon notiri ca tion to Vend or nny and all th e VoIP Sy stc •n
which docs not co nfor m to th e Spc·ci fi ca ti ons or oth er require ments of thi s Agreem ent.
Co mp onent s of th e VoIP Sy stem whi ch ore rejec ted shall be promp tl y co rrec ted, repa ired , or
re pl aced by Ve ndor in nccordnn cc with Vt11 dor's warran ty ob li ga ti ons un der Art icle VI , such
1h a1 th e Vol P Sy stem co nfo rms to the Spe cifica ti ons and th e oth er requi rements of thi s
Agree ment. If Ci ty receiv es co mpon ent s of th <.: VoIP Sys tem with dcfoc ts or non-co nformit ies
not rca so nnb ly npp nrcnt on in specti on, th en City rese rve s the ri ght to require promp t correcti on,
repa ir, or rcpl ncc mcnt by Vend or in nccordancc wi th Vend or 's wn rm nt y obli ga ti ons under
Article VIII fo ll owi ng th e di sco ve ry of such defe ct or nonco nformit y .
2.5 City Ob li gnlio ns. Cit y, al it s expen se, agrees lo prepare the it c in accordance
with the ap pli cab le Si te Supp ort Requi rements. In the interes t of initial in g and actua li zi ng a cos t
consci us teleph ony migrntio n1 C ity will ass ist in any nnd all impl ementat ion ac ti vilie s to reduce
Vend oc's profess ional servi ce tim e. Vend or agrees 10 provid e 10 City, at no addi ti onal charge ,
rea so nable co nsultati on and assi stance regarding ite pbnning nnd prep ara tion as rn ay be
necessary to enab le City to prepare the Site as specified m the ite Support Requirement s. An
au thorized V11ndor s ite preparation en gineer wi ll rev iew and ap prove th e Sit e pri or to de livery
and in stallati ~n of th e VoIP Sy stem al th e Sit e, in ord er to confirm that the Sit e has bee n
prepa red by Ci ty in accordance with th e Si te Support Requirement s. If Vend or's sit e preparmi on
engineer find s th at the Site !rns not bee n so prepared , Vendor will notify Cit y in writing in wha t
respe cts th e Site fa il s to co nfo rm 10 the ilc Support Requiremen ts. Cit y wi ll pro mptl y correct
nny non-conformity . Vend or shall be respo nsib le for all costs an d ex penses au ri bulable 10
ahc,mi ons or modification s to the Si te necessita ted by inco mplete o r erro neou s Sil e Support
Requ irement s or adv ice provided to City by Vend or, unl ess such advice was rea so nabl e and
appropriate at th e lim e it wa s give n.
2.6 Problem s. Vendor ag re es to notify Ci ty promptly of any fac tor, occ urrence, or
eve nt coming to its allc nt io n 1h a1 may affect Vend or's ab ilit y 10 meet th e requirement s of th e
Arrcemcn t, or th at is likely to occasi on any mnlerial delay in co mp leti on of the projects
cc mcm platcd by this Ag ree ment. Such notice shall be g iven in th e event o f an y loss or
rcass igr,n1c nt of key em pl oyees, threat of str ike , or major equ ipment fu i lu re .
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2.7 Time of Perfor man ce. Time is express ly mndc of th e ess ence wit h respec t to ·•
ea ch and every term and prov ision of thi s Agree ment.
ARTICLE Ill . EQUIP MENT
3.1 Shipmen! of Equipm ent. Vendor shall shi p the Equipmen t in such mann er so as
to uss ure the deli very of th e Eq uipm cn• to th e Site on or before th e delivery date specifi ed in the
SO W (the "D elivery Da te"). Upo n noti ce lo Ve ndor deli ve red at lcus l ten (I 0) day s prior lo th e
Deli very Dnte , City mn y delay the shipment of the Equipm ent fo r a peri od of up to ninety (90)
dny s. In the eve n! City so noti fies Vendor, the Eq uipment shall be stored by Ve ndor un til City
de sig nates a new Delivery Date . The Eq ui pme nt shull be shipped by Ve ndor Carriage and
lnsurnncc Paid (C IP under INCOTE RM 2005) so thut th e Equipm ent will be delivered by !h e
Deliv ery Dm, to th e S.ilc . For th e pu~i osos or thi s Agreemen t, delivery o f1h c VoIP Sy stem shull
be de emed lo h, ve occ urred when the last of the component s of th e Vo IP Sy stem (prov id ed such
co mponent s co , fo rm 10 the Spec ifi ca ti ons and req uiremen ts of thi s Agre ement) has been
deli vered to !h e t ite us evid enced by II bill or ladin g signed by th e curr ier ("De li very "); pro vided
thnt Delivery sha I 1101 have occurred if an y Equipment not de livered de lays the installati on and
sufc opera ti on or the Vo IP Sys tem. Except as oth ,·•wisc spec ifi ca ll y agreed upon by Cit y in
writin g, City shall not be re<1uirccl lo uccept earl y shipmen t of any Equip ment if s uch shipm ent
would re sult in de live ry of any porti on of such Equipme nt ea rlier th an ten (I 0) days prior to the
Delivery Dale for s uch Equ ipment. •
•
•
•
3.2 Risk of Loss. Vend or shnll retain all ri sk of loss or dnmng e to th e Eq uip t~ent
until the Equ ip ment is deli vered to the Si te. Ri sk of loss or dnmn gc to th e Equ ipm ent shnll pass
to and ve st in Cit y upon arr iva l of the Equip me nt at the Sit e. Cit y shall be responsibl e for all risk
of ph ysical loss or damage to th e VoIP Sy stem (exc ep t los s or dama ge due 10 1he fanlt or
neg li ge nce of Vend or), fo ll ow in g deli very of the V IP Sys tem to n sec ure locai ion pro vi .t cd by
City at th e it c.
3.3 Pnssuge of Tit le. Titl e to th e Eq uip ment shall vest in Cit y on th e Acccptnnce
Da te, and Vend or shall pro mptl y exec ut e and deliver to it y wri ll en docu ment ati on wh ic h shall
be effec tive to co nfirm in Cit y good und marke tab le title to th e Eq uipm ent bei ng purchased, ;,ec
an d clear of all obli gat ions, mortgage s, liens, pl edge s, custodi anship , securi ty interes ts, or an,
oth er encumbran ces, claim s, or charge s of an y ki nd wh atsoever .
ART ICLE IV . AL TE RATIONS AN D CANCELLATION
4.1 Alt era ti ons and Chung cs. Change s and alt eration s in th e pl ans or quantit ie s, or
detail s of in sta ll at io n of th e VoIP ystem ma y be ne cessary or de sirable durin g the cou rs e of
pe rfo rm an ce und er thi s Agre ement. Ci ty re se rve s th e right , with out impai rin g Vend or, to require
additi onal Se rvic es, to omit , ca nce l or elim inate Agreemen t it ems, to alter de tai ls of in stalh1ti on,
and to make oth er changes and alt erati ons as ne1,cssa ry or desirabl e, in Cit y's judgment , to
sati sfac toril y complete the project cont empl ated by :hi s Agre ement. Ve ndor shall per fo rm such
change d, add iti ona l, in creased , decrea se d, varied or alt ered Ser vices as pan of th e Servi ces to be
per fo rmed und er th is Ag ree ment up on written notice to that effect from Ci ty, and per fo rm ance
th ereof shull not in va lid ate th is Agreem ent. If th e charac 1cr of th e Servi ces or th e unit co sts
thereof' arc changed as a res ult of a ch ange req uest by Cit y, co mpen sati on for such Service s wi ll
be made on such bas is as ma y hav'! been ag reed to in wr itin g in ad va nc e of the per fo rmance of
such addit ional or rc\'iscd Se rvice s, or in the ca se no such ag reem ent have bee n made, a fai r and
equ itable all owan ce s:,all be made with re spec t to co mpe nsa ti on d11 e Ven dor. Exce pt ns may be
oth erwise pro vid ed in this Agreem en t, no payment for ex tra s will be made un less such extras and
th e co mp ensati on to be paid th erefo re have been au tho ri zed in writing by the Cit y Project
M ana ger.
4.2 Delays. In th e cvcn l of a de lny in del ivery of all or uny port ion of th e VoIP
Sys tem. or in the even t of a delay in the perfor man ce of Servi ce s, wh ic h is not exc used in thi s
Agreement , Cit y ma y can ce l with out charge nll or any porti on of the VoIP Sys tem or Serv ice s
fo r whi ch de liv ery or per fo rman ce has bee n so delayed. If, in Cit y's op inion. th e deli ve red
porti on of' th e Vol P Sys tem is not operab le wi th out the remaini ng und elivered pon io n of the
VoIP Sys tem , Cit y may , at Vend or's ex pense , return an y delivered porti on of the Vo IP System to
Vend or. Cit y shall not be liab le for any ex penses in curred by Ven dor fo r can ce led, undeli vered,
or re turn ed port ions of the VoIP Sys tem . Cit y shall rece ive a refun d of all amount s paid to
Ve ndo r with respec t to the ca ncel ed nnd /or return ed porti on of the VoIP Sys tem and Se rvices.
ARTICL E V. ERV ICE S
5.1 Ed ucation Services. Wi1 hin lh e 1imc frames sci fori h in lh c SOW, Vend or shall •
prov ide th e end use r and sys tems adm in istrator tra inin g in accord ance wit h th e provi sion s set
fo rih in 1h c OW.
~.2 Supp ort Services. Posl imp lcmen1n 1ion, i1y wou ld lik e 10 relain Ve ndor for
rcg•J lor su pport and mai nt enance on the new ly in sta ll ed Vo IP Sy stem . After system accepta nce ,
lhc supp ori Service s sci fo rih in Sc hed ule 5.2 for 1he VoIP ysie m shall be provide d by Vendor
lo i1y ~ r a peri od of one yea r.
5.3 Time 1.1ml Matcrhtl Scn,ic cs.
(a) Ci ly may iss ue 10 Vend or wr ill cn purcha se orders idc 111i fying add i1i onal
Se rvice s Ci1 y desires 10 ob1ain from Ve ndor. Eac h purchase orde r may in cbde olh cr lcrm s and
co ndil ions app li ca ble lo lh c Services ordered ; such olh cr lcrm s shall be consis lenl wil h lh c 1crms
and eo ~Ji1i ons of lhi s Agreem cnl , or shall be nece ssary 10 pla ce a purchase order, such as: (I) a
pric e and 111ilcs 1011 c pay men l sc hedule, (2) a projccl perfo rman ce sc hed ul e, in cludin g lh c
appropria 1c work slcps and phases , (3) spccific a1i ons or chnrac lcri sli cs of 1hc deve lo ped produ cls
or Serv ices lo be performed, and (4 ) fun cli onal and delai led de s ig n s pecifi ca 1i ons, and (5)
acceplancc cril er in fo r lhc deliverab les .
(b) Vend o r shall promp1l y acecp l purchase ord ers hy providin g 10 Ci1 y 11
wri tten or an oral acceptance of such purchase ord er, or by co mm enc ing perfo rm ance pursuan l 10
such purcha se order . Ve nd or shall accc pl purchase ord ers whic h do 11 01 es lab li sh new .ir
co nni ctin g ter ms mid co nditi ons fro m th ose se t fo rth in thi s Agree ment. Vend or shall also o..-... -l ,,1 •
purclrnsl! ord ers in corporn ti ng term s .md co nditi ons whi ch hav e bee n separatel y ag re ed ..i p-•i! u:,
writ in g by the parti es .
(c) Ve ndor may rejecl a purcha se ord er fo r Se rvices or any ahe roli on lo a
purchase ord er for Ser vices whi ch in cre as es th e Se rvices requ ired or adv an ces th e de li very date
for said Services provided a S1a1c111e n1 o f Work has 1101 previous ly be en agreed 10 by 1he r 11r1 ics.
(d) Vend or ma y rejec t a pu rchase order whic h docs not meet th e co nditi ons
~a scribed in subsec li on (b) or (c) ab ove by prom pll y provid in g lo Ci1y a wrill en ex plan ali on of
th e reaso ns fo r such rej ecti on. Ve ndor shall acce pt an alt era ti on 10 th e orig inull y iss ued purcha se
ord er if such altera ti on remedie s the item s set forth in Vendor 's wr itten rejec ti on.
(e) Cit y ma y iss ue un alt erat ion to n purc ha se onlcr in orde r to, withm n
li111i1a1i on, (I) change a loca1i on for deli very , (2) modify 1he qu11111i1y or 1ype of Service s lo be
delivered or pcrl'o rm ccl , ()) imp lcmenl any change or mocl ifiea1i on as required by or per 111i11 cci in
1hi s Agrcemcnl , or (4) co rrccl 1ypo grn phical or clerical erro rs.
5,4 Services in Ge neral . In co nn ec ti on wit h th e performance of any Se rvices
pur suant lo thi s Ag reement :
(a) l inlcss a spe ci fi c number of Empl0yees is set fo rth in th e gove rnin g
purcha se order, Vendo · wn rrunt s it will provide sumcic nt Empl oyees to complet e the crvi ccs •
• ord ered within the ap pli ca bl e time frame s es tabli shed pursuant to thi s Agreement or as sc i for:h
in a purc hase ord er. Furtherm ore, Ve nd or shall , at its expe nse , suppl y all too ls, eq ui pme nt and
oth er ma teri als ne cessary to perform th e Scrvic,,s co nt empl ated in thi s Ag reem en t.
•
•
(b) Ve nd or ,·.-orranls that Empl oyees sholl hov e sumc ienl skill , know ledge,
and trainin g to pe rform ervi ces and that the Se rvices sha ll be performed in a profe ~s,onol and
workmnnli ke manner.
(c) Em pl oyer" --e rfo rmin g Se rvi ce s in th e United Sta tes mus t be United Stoi cs
citi zen s or lawfully admitted in th , ,Jn it cd State s fo r perm anent reside nce or lawfully ad mitt ed ir.
the United Sta le s hold ing o visa outh oriz in g the performan ce of Services on bl-ha lf of Vend or.
Vendor shall not di sc riminate aga in st any Em pl oyee, ap pli ca nt fo r empl oy ment, or any member
of the public becau se of race , color, re li gion, sex , natio na l ori gin or any oth er class prote cted by
federal , state or loca l emp loyme nt discriminati on law s. Vend or shall ad here lo affirmative ac ti on
guidelin es in se lectin g empl oyees and shall ensure th at empl oyees are trea ted eq uall y durin g
emp loyme nt , without rega rd 10 thei r race, co lor, rel igi on, sex, nat ion al orig in or ony oth er class
pro tected by feder al, stale or local empl oy men t discrimination laws . Suc h ac ti on sh all inclu de,
but not be li mited to, the following : emplo yment , upgradin g, demotion , transfer, recruitment,
advertisin g, layo ff or terminat ion, rates of pay or other fo rm s of compen sati on and selecti on for
training, in clu ding apprenti ces hip .
(d) Vendor warran ts that all Empl oyees utili ze d by Vend or in per for ming
Service s arc under a written obli ga ti on to Vend or requirin g the Employ ee to mointain th e
co nfid enti alit y of inform ati on of Ci ty.
(e) Vend or shall require Empl oyees prov idin g Service s al a Cit y locati on to
co mply with oppli ca ble Cit y security ond sofe ty rc gul oti ons and poli cies. Cit y may require each
Empl oyee provid in g Ser ices to undergo a backgro un d in ves ti ga ti on, in clud ing, but not limi ted
10 a criminal reco rd s anc1 tingcrprir• check. Vendor shall promptl y repl ace an y Empl oy ee found
10 be unacceptab le lo City , in ,t s ~isc,e tion, on the basi s of th e res ult s of a backg round
in ves ti gation.
(f) Ve nd or shol! prov id e fo r and pay the co mpensa ti on of Empl oy ees and
shall pa y JII tax es, co n!rili~l lo ns, aad ben efit s (s uch as, but not limited to, workers '
co mpen so ti on bene fit s) which an em ployer is required to pa y relat in g to the employme n! of
empl oyees . Cit y shall not be li ab le 10 Ve nd or or I onv Empl oyee fo r Ve nd or's fai lure to perform
its co mpen sati on, ben efit, or to x obli ga ti ons. v end nr shall indemnify, defe nd ond hold Ci ty
hormle ss fr om ond agai nst all such taxes , co nlribu liun , and benefit s and will co mp ly with all
assoc iated gov crnm e111al regul ati ons, in clu ding th e fi!i,,g of all necessary re port s and retu rn s.
(g) Durin g the co urse of performan ce of crviccs , Cit y may , fo r any 0 1 no
reaso n, requ es t rcp lncc mcnt of an Empl oyee or a proposed Empl oyee . !n suc h event , Vendor
shall, within fi ve (5 ) work in g duys of rece ipt of such reque st fr om City, prov id e II substi tute
Empl oyee of suffi cient ski ll , knowledge , ond training to per fo rm the applic ab le Service s. If,
within th e fir st thirty (3 0) da ys after on Empl oyee's comme nce ment of Serv ic es, Ci ty notifi es
Ven do r (I) such Empl oy ee 's lev el of performa nce is un acc eptable, (2) such Empl oy ee has foiled
to perform us re quired , or (3) s uch Empl oy ee, in City's so le opini on, la cks the ski ll , know ledge •
or train in g to perform at the required leve l, th en Ci ty shall not be required to pay fo r ervices
prov ided by such Emp loyee durin g such peri od and Ve ndor shull refun d to Cit y al I amo unt s paid
for s uch Empl oyee's Se rvi ces, II' ity requests replaceme nt of an Fmp loyee fo r the nbove-
rcferenced reasons afie r such thin y (30) day tim e pe riod , or at nny tim e fo r a reason oth er th an
th e reaso ns indi ca ted above , Cit y shal l not be requ ired to pay for, and shall be enti tl ed to a ,efun d
of. any su,n s paid to Vend or for such Empl oyee's Services afi er th e da te of Ci ty's requ es ted
rc pl ncc mcnt of suc h Empl oyee .
(h) Ve nd or shall es tabl ish and shall retain , fo r n peri od of thr ee (3) ye ars
fo ll owi ng th e perfonnnnee of time and mnte ri uls Se rvic es, reco rd s which ade qu ately s ub stan ti ate
th e nppl icnbi lity and acc uracy of Charges for such Services nnd related expenses to Ci ty . Upon
rece ipt or rea so nab le adv ance noti cP.. from it y, Ve nd or shall prcdu cc such record s fo r audit by
Cit y.
(i) Vc•,,Jo r and Cit y eac h agree to nppo int n qual ified staff memb er or
memb ers, at no ncldi ti onnl charge, to fun ctio n as overa ll Project Manu gc r(s), The Ven do r Proje ct
Manager and th e Cit y Projec · Mana ge r will ne t as th e principal point s of inte rface be tw ee n th e
Parti es .
5.6 Permit s. Vend or shall nt it s own expen se sec ure nny und all licenses, prr nit s or
certi ficates th at may be required by any federal , stf!tc or loca l statute , ordi nance or rcgul atmn fo r
th e performance of th e Services under th e Ag ree ment. Vend or shull al so co mpl y ,, ith th e •
prov ision s of nll App licnb lc Law s in performin g the Service s und er th e Agree ment. At it s ow n
expe nse and at no cos t to Ci ty , Vendor shall make any ch an b.:, alterati on or modific ati on th at
ma y be nece ssa ry to co mply with uny Appli ca ble Law s th at Vend or fail ed to comp ly wi th at the
time of pcrfonmmce of th e Services.
5.7 Audit Rights . Vend or shall proviJe such empl oye es and i•1 de pcnd ent audit ors
and in spec tors as Cit y ma y de sigmll l' wi th rea so na bl e acce ss to all sit es from "''\1;...:h erv ices arc
performed for th e purpm,cs of p1.:rf:J r111in g aud it s or in specti ons of Vcnd or1 s opcrntio ns un<l
co mpli ance with thi s Agreement. Ven do r shnll provide such audit ors and in spec tors nn y
reaso nab le assistance th at th ey may require. Suc h audit s shall be co ndu cted in such a way so th nt
the Service s or ser vice s to an y other customer of Vendor arc not impa cte d ad ve rse ly.
Alfrl C LE VI. WAR RANT I ES, I N DEMNITI E., AND LIABILITIES
6.1 \\1:trrnnly. Vendor rep resents and warrant s th at:
(a) Ve ndo r has ful l ri gl•t and nut horit y to perform it s obli gations under thi s
Agree ment .
(b) Ne ith er Vendor nor fill) direc tor, empl oy ee vr agent of Vend or or it s
subcontracto rs or ve nd ors shall , wit hout prio r wrilt r n notificatio n th ereo f to it y, ent er int o an y
bu sine ss relati onship with any cmp l ycc or age nt of Cit y unl ess such person is ac tin g for and on
be half of' it y. •
•
•
•
(c) Th e Eq uipm ent , at th e Accep tanc e Date , wi ll be new and free from
Defects in materi al and workm anship
(d) Ci ty shall obta in good and marketab le title to the Equipm ent , free from
any li en or encumbrance .
(e) Ci ty shall be enti tled to use th e VoIP Sy stem wit hou t di sturban ce .
(f) The VoIP System and the des ign thereof shall not co ntain prep rogrammed
preve nt ativ e ro utin es or simil ar devices wh ich prevent Ci ty from exe rci sing the right s set fo rth in
thi s Agreement or from utili zi ng th e VoIP yste m for th e pur po ses fo r which it wa s do,igned .
(g) The accepted Vo IP Sys tem shall function properly under ordi nary use and
opera te in conform ance with th e Spec ifi ca ti ons.
(h) Based on Ve nd or's di scovery of Ci ty's exi stin g te leph ony sys tem which
are to be replaced by th e Vo IP Sy stem, and the demonstrations, conversa tion s, co rresponrlence ,
and th e Requ est for Proposa l documen ts, Vendor has gaine d a good understanding of Cit y's
requiren1~nts pertaining to a permits tra cki ng system. Ba sed on th is in-de pth und erstan din g and
co mbinin ~ it with Vendor 's knowledge and experien ce wi th other muni cipa l orga niw ti ons,
Vend or warra nts th nt th e proposed system ha s bee n sized to meet City's current need s and
acco mmoda te growth in the near futur e.
(i)
an y third party.
The VoIP Sy stem docs no t infrin ge on any int elle ctu al property right s of
This ag ree ment shall in clu de Vendor sup port and maintenance for th e fi rs t yea r of VoIP
System operat ion . Vend or warrant s tha t th e Vo IP Sys tem will operate as expected by
Englewood and wi ll prov ide wa rrant y Se rvice to Cit y at no addi tional cos t, includi ng all Service s
or rep lacement products or pro duct med ia necessary to enabl e Vendor to comply with the
wa rrantie s set fort h in this Agreement. Vendor sha ll pass th ro ugh to Ci ty any manufa cturers'
wa rranti es whi ch Vendor receive s on the VoIP Sys tem and , at Cit y's reque st, Vend or shall
en fo rce such warra nti es on Ci ty's beha lf.
6.2 Propr ietary Rig hts lnde mnifi rntio n. Ve ndor repre sents nnd warrants that (I)
no clem en t of th e VoIP Sy stem and/or meth odology provided under thi s Agreem ent i9 th e
subj ec t of an y litigati on ("Liti ga ti on"), and (2) Vend or hns all ri ght , title , ownership in tere st,
and/or ma rke ting right s ne cessary to provid e th e VoIP Sys tem and/o r meth od ology to Cit y and
th nt ea ch License, th e Vo IP System and/or meth odology, and their sale, licen se, nnd use
here un der do not and shall not directl y or indirectl y vi olate or infri nge up on any co pyri ght .
patent , trad e secret , or other proprietary or intelle ctu al propert y ri ght of any third party or
contribute to such vi olat ion or infrin geme nt ("Infrin ge ment "). Vend or shall indemnify and hold
Ci ty and ull end use rs and their re spective successors, offi cers, empl oyee s, und ugent s harmle ss
fr om and ngain st an y and aJI ucti ons, claim s, loss es, dmn ugcs, li abi lit ies, awards, costs, and
expenses (in cluding lega l fees) resultiri f; from or ~ris in g out of uny Litiga tion, any brt:h•: or •
c lai med breach of th e fo rego in g wa rranties, or whi ch is ba ed on a claim of an Infrin gement , 11 u
Vend or sha ll defend and se ttl e, at its ex pens,,, all suits or .,1 •1<:ee ding s ari sing th ere from . c ;,y
shall inform Vend or of uny such suit e r proceed in g against ity and shall have the ri ght ,,
participate in the defe nse of any such suit ur proceed in~ ut its expen se and th ro ugh coun sel t:f ,,
choos ing . Ve ndo r shall notify Ci ty of any actio ns, claim s, or suit s agai nst Vendor ba se d on nu
all eged Infr inge ment of any Part y's intc,lcc tu ul prope rt y ri ghts in nnd to th e VoIP Sys tem,, ,d/,,r
meth odology . In th e eve nt an inj un cti on is so ught or obtained agai nst use of th e VoIP Syste m
and/or method ology or in City's opi ni on is like ly to be so ught or obtained, Vend or shall
pro mptl y, at its opt ion and ex pen se, either (i) proc ure fo r City it s end use rs the right to co ntinu e
to use th e in fringing portio n(s) of th e Voll' Sy stem and/or meth odology as se t forth in thi s
Ag ree ment , or (ii) repl ace or modify the infringin g porti ons of th e VoIP Sy stem ,,1,llor
rn th odo logy to make its use no n-in frin ging whi le be in g ca pable of perfo rmin g the ~:t,11 0
fu nction with out degradatio n of performance.
6.3 In < emnificution. In th e event any ac t or omi ssio n of Vendor or it s emp loi ces,
se rvants, age nt s, or represe nt ati ves ca uses or results in (I) damage to or des tructi on of property
of Cit y or third partie s, and/o r (2) death or inju ry to perso ns including , but not limit a to,
empl oyee s o; invitees of Ci ty, then Vend or sholl indemnify , defend , and hold City , its age nts and
emp loyees harmle ss from and again st any and all claim s, ac ti ons, damages , dem end s, liabil it ie s,
(:OSts, and expen ses, in cludi ng rea so nabl e attorneys' fc~s and expen ses, re sulting there from.
Vendor shall pa y or reimburse City promptly fo r all such damage , de str uc ti on, death , or injury .
6.4 Govcrnmcntu l Immunity. it y, it s officers, and it s emplo yees, arc re lyin g on, •
and do not waiv e or int end to wa ive by any provisi on or th is Agre eme nt , th e moneta ry
limit ati ons or any oth er rig ht s, immunitie s, and pro tec li ons prov ided by the Co lorado
Gove rnme ntal Immunit y Ac t, C.R .S. c4-10-101 ct se q., ns from time to tim e amended, or
oth erwi se ava il a ble to Cit y, it s office rs, or it s empl oyees.
6.5 lns uruncc. Vend or shall ,. at Vend or's so le expen se, maint ai n th e fo ll ow ing
in suran ce:
(u) Co mmercial Ge nernl Liability ln su1·a ncc in cludin g co nt rac tu al coverage:
The limits or this in suran ce fo r bodily injury and pro perty dnmugc co mbin ed shall be at lea st:
Eac h Occurren ce Limit
Ge nera l /\ggregu te Limit
Prod ucts-Co mpl eted Operati ons Limit
Personal and Adverti s in g Injury Limit
$1,00 0,000
$2,000,000
$1,0 00 ,000
$1,000 ,000
(b) Bu sin ess Aut omobil e Li ab ility In suran ce : Should the per forma nce or thi s
Agree ment in vo lve the use of aut omobil es , Ve ndo r shall provi de co mprcl~c nsiv c aut omobil e
in surance co vering th e ow nership , opernt ion und mnintennncc of nll owned , non-ow ned and hired
motor vehicle s. Vendor shall maint ain limit s of at leas t $2,000,000 per occ urrence fo r bodily
injury and propert y damage co mbin ed.
10 •
• (c) Workers' Co mpensat ion In suranc e: S•Jc h in suran ce shall prov id e
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cove ra ge in am ounts not le ss th an the statut ory req uirement s in th e stnle wh ere th e wo rk is
pcrfo n11 cd1 even if such co verage is elective in that state .
(d) Empl oy ers Li abilit y Insuran ce: uch in surance shall provide limit s of not
less th an $500,000 per occ urren ce .
(e) Profe ssio nal Liabi lit y/E rrors and Omiss ions In surance cove rin g net s,
errors and omi ssio ns arising out of Vend or's ope ra ti ons or Se rvices in an amo unt not le ss than
$2,000 ,00 0 per occ urre nce
Th e insurance spe cified in (a) and (b) above shall: {I) nam e City, its omcers, emp loyees
and agen ts as addition al in sureds , and, (2) provid e th at suc h ins urance is primary cove ra ge with
re spect to all in sured s and additional in sured s.
Th e above in suran ce coverages may be obtained throu gh any co mbinati on of prim ary and
excess or ur ·•-e ll a li abi lit y in surance . City m,1y re4uire higher limits or oth er types of in suran ce
coverage(s), neces sary and appropri ate.
Vend or shall provide nt Cit y's requ est cert ificates ev iden cin g the coverages, limit s and
provi sions spe cifi ed ab ov e on or before th e e, ;cut ion of th e Ag reement and therea fler up on th e
renewa l of an y of th e poli cie s. Vend or shall rc ~uire all in surers to provide City with a thirty (3 0)
day adva nced written noti ce of any ca nce ll ati on, non-rene wa l or materi al change in any of th e
policies main tained in ucc ord unce wi th th is Agrcl'mcnt.
6.6 Surviva l of Ar ticle I. The provi sions of thi s Arti cle VI II shall survive the term
or terminati on of thi s Agreeme nt for any reason .
ART ICLE VII . PAYME NTS TO VENDOR
7.1 Contru ct Price. The total pri ce for the purchase of th e VoIP ys tem, including
but not limit ed to th e purc ha se of the Equ ipment , and the provi sion of the D<,c umenta tion and
Servi ces (exc lu sive of peri odi c maintcnnn cc und supp ort Se rvice pa yment s ond other time and
mater ial Serv ice pay ment s which arc to be made in co 11sid crati on of th e performance of
maintenance and support nnJ tim e and material Se rvices) i1: ;, ri xe d pri ce of 11irce l-lundrcd and
Twe nt y-Fo ur Th ousand , Two-Hundred nnd one and ½ Dollar s ($32 4,2 01.50) (th e " ontr nc t
Pri ce"). Charges, pri ces, an d fees ("C harges"') and ~isco unt s. ir any, for mai nten ance and suppon
Services and time und mutcri nl Se rvi ces rue as set fo rth in chedulc 7. I, in a purchase orde r, or
as oth erwise ag reed upon by th e purti es, unl ess modifi ed as se t fo rth in thi s Agreement. Upon
ity 1s req ues t, Vcndo, shuli r,rov iclc lo Ci ty copies of records whi ch substanti ntc th .•t Ci ty hur
received th e Churgc'l :t nd disc ount s to whi ch it y is en titl ed to und er thi s Agreemen t. Exce pt m,
ex pr.-:ss ly prov id ed 11, 1:1::· /\gree ment , Ve nd or nnd Cit y shall eac h bear all of it s o wn ex pen ses
ari sin g fr om pe rfor munee of it s obli ga ti ons und er thi s Agreement. in cludin g (w ilh u ut limitati on)
ex pen ses relatin g to pe rso nn el, fac iliti es, uti liti es, Equipment , suppli es. cler icn l and the li ke.
7.2 Puymcnt ; Inv oici ng.
(a) City shall make pay ment s of th e Co ntract Price to Vend or ir. th e amount s
and at th e tim es spec ifi ed in the Sta tement of Work (SOW). With res pec t to all oth er pay ments
whi ch arc du e fr om Cit y to Vend or hereund er, any undi sputed sum due to Vend or pursuant to
thi s Agree ment shall be paya bl e within fo ny li ve (45) days al\cr re cei pt by Cit y of a correc t
in voice th erefore fr om Vend or. Peri odic payments, if any , due to Vend or pursuant 10 thi s
Agree ment shall be inv oice d at the beg innin g of th e peri od 10 which th ey appl y. Pa yment fo r
any oth er Se rvi ces shall be in voiced as ag re ed upo n by th e pn rtic s or, in the abse nce of an
agree ment , upon co mpl eti on of s11ch Servi ces.
(b) A "co ,·•cct" in vo ic e shall co nt ain (I) Vend or's name and inv oice date, (2)
th e specific purcha se order nombc r if appli ca ble, (3) descr ipti on inc ludin g se ri al number as
applicable , pri ce, and qu an tity of the Services actuall y delivered or rend ered , (4 ) credits (if
applica ble), (5) name (where app li cable ), tit !c, ph one number, and co mp lete mailing address of
re s ponsibl e officia l to wh om pa yment is to be sent, and (6) other sub stanti atin g doc umentati on or
information as may reaso nably be required by City fr om tim e to tim e. A co rrect in vo ice mu st be
submitt ed to th e app ro priat e inv oice addre ss listed on th e appl icabl e purch ase order.
7.3 Taxes.
(a) Cit y is not subje ct to taxati on. No federa l or other taxes (exci se, luxury,
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tran sportati on, sales, et c.) sha ll be in clud ed in qu oted pr ices. Cit y shall not be obli gated to pay or
reimburse Vend or for any taxes attributabl e lo th e sa le of an y Voll' Sy ,rcrn or Service s which arc
imp osed on or mea sured by net or gross in co me , capit al, net wo ,1h , franchi se, privile ge, nny •
other ta xe s, or assess ment s, nor an y of the fo re go in g impose d on or pay able by Vend or.
(b) Upon writt en notific ati on by Cit y and subse quent ve rifi cat io n by Vend or,
'·cnd or shall reimburse or credit, as upp lica bl c, Cit y in a tim ely mann er, fo r any and all tuxes
ct ,·o nco usly pai d by Cit y.
(c ) City shall provide Ve•1dor with , and Vend or shall ac cept in goo d faith ,
resa le , direc t pay, or oth er exempt ion cenifi ca tes, as appli ca ble.
7.4 Modifications to Charges . Where a change in an es tablished Chnrge fo r an y of
th e crvi ecs se t fo rth in Sc hedu le 7.1 is prov id ed for in thi s Agree ment , Vend or shall give lo
Cit y ut le as t nin ety (9 0) days' pri or writt en noti ce of sucl> chan ge .
(a) /\ny in crease in a Charge shall not occ ur durin g th e fi rs t twelve (12)
months of' lh is Ag ree ment , durin g th e term of 1hc appl ic able purchase order or durin g the
specified pe ri od lbr perfo rm ance of crvi ccs , wh iclvwc r perio d is longe r. Thl!rcuflcr, any
increa se in n hnrge shall (I) not occ ur unl ess u minimum of' twe lve (12) mon th s hus clupse d
sin ce th e effec tiv e dute of' th e prev iously estubli shed Churge, and (2) not exe c·ed fi ve perce nt
(5 %) of such Churge.
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• (b) All purch ase orders iss ued by it y prior to the end of the required no tice
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peri od wi ll be honored at the th en current Charges so long as the sc heduled del ive ry dn1e of the
Serv ices is within nin ety (90) day s after the effec ti ve dale of the in crease .
ART I CLE V III. TERM I NATI ON
8.1 Tcrminntion for Cmnrcnicncc . City may terminate thi s Agreement, or any pan
hereof, for its so le conven ience by giving written noti ce of tcrrninnti on to Vendo r. Upon
Vendor's rece ipt of s uch noti ce, Vendor shall , unless otherwi se spec ifi ed in the noti ce,
immedi ate ly slop all work here und er and , 10 th e cx lcn l pc rmill ed un der each ap pli cab le
subco ntrac t or agreement, give promp t written noti ce to suppliers mtd subco nt ractors to cease all
related work . Ve nd or shal l be paid th e pri ce spc ciCTed herein fo r nil non-defective wo rk
performed here under as of the dat e of Ci ty 's termination notice , such payment to be made within
thirt y (30) bu sine ss days nfter Vendor delivers such work to Cit y, in it; then current form, fre e
nnd clLu r of all li ens. Excep t fo r cos ts nece ssary to imp lement Cit y's term ination directiv e,
Vendor shall nol be paid for any wo rk done after recei pt of suc h noti ce, fo r any cos ts incurred by
Vend or's su ppl.ers or subcontracto rs after receipt of City 's termin ati on noti ce, or for work which
Ve nd or cou ld ren so nabl y have avo ided. No twi th standin g the fo rego in g, in no eve111 shall th e
aggrcgnte chan ges to be paid by Cit y un ,, this Sec ti on excee d th e unpaid porti on of the contract
pri ce.
8.2 Termination for Cause. e xcept ns provid ed bel ow by the Sectio n of thi s
/\grcc mcnt titled "Tcrminnti on for No n-P ayme nt ," in the eve nt tha t either Party materiall y or
repeat edl y dcfuult s in the performance of ony or its duti es or obligati ons set fort h in thi s
Agree ment , and suc h defa ult is not substantially cured within thirt y (3 0) day s aflcr writte n notice
is gi ven to the defaulting Part y spe cifyin g the defn ult , then the Part y not in defau lt mn y, by
givin g wrillcn no1i ce thereof to th e defaultin g Pan y, tcrmin ute thi s Ag ree men t or th e applicable
Li ce nse re lating to such defa ult ns of a date s1n~cifi ed in such 110tirc of termin atio n.
8.3 Tcrm in ulio n for Inso lve ncy or llu nkru plcy . Either Part y ma y immediate ly
terminate thi s Agrecmen l by givin g writt en not ice to th e oth er Part y in th e c,ent or {I) th e
liquidati on o r in so lv ency o f th e other Party, (2) the app ointm ent of a receiver or sim ila r omcer
fo r the oth er P11rt y, (3) an assi gnm en t by the oth er P11rt y fo r the bener.t of all or sub stantia ll y 11 11
of its crcd ,, >rs, (4) en try by lhe oth er Party int o an agree ment fo r th e c.im posi ti on. ex ten sion, or
readju stm ent of all or sub stantiall y all of its ob li g11 1i o11 s, or (5) the rilin g of' a meri tori ous petiti on
in bank ruptcy by or again sl th e other Pnrt y un de r nny bnnkmp tcy or debtors' law for it s reli ef or
rco rguni 1..n ti on.
M.4 Termi nulio n for Non -Pa yment Vend or mny tcnninnte thi s Agree ment or a
License gra nt ed hereund er if ity foi ls to pn) when due any undi spu ted umoun ts due 11o1d such
fai lure co ntinue s fo r a peri od o f six ty (60) days afte r •he lasl day paymen t is due, so long as
Vend or gives Cit y written noti ce of' th e expira ti on da te of th e aforementio ned s ixty (60) day
per iod at lens! th irty (30) d11y s prio r 10 the expi rati on dntc .
8.5 Termi nnlio n for No n-Appropriulio n. The parti es undcrstnnd and ncknow led ge
1h11: each P11rty is subject to Art icle X, § 20 of th e Co lorud o Co nstiluli on ("TABOR"). The
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Part ies do not intend to vi olate th e term s and requiremen ts of TABOR by th e exec ut ion of thi s •
Agre ement. It is und ers too d and ag reed th at thi s Agree ment does not crea te a mu lti -fi sca l yea r
dire ct or indirec t debt or obligat ion wi thin th e meanin g of TABOR and , 11otwith stand ing
anythin g in thi s Agree ment to th e con trary. all pa yment ob li 1;ati ons of Customer are exp ress ly
dep end ent and co ndi ti oned up on th e co ntin uin g ava il ab ilit y of fund s beyond th e term of City's
curre nt fi sca l period endin g up on th e nex t succeedin g Dece mber 3 1. Fin ancial obli ga ti ons of
City paya bl e nn cr the current fi sc al year arc contin ge nt up on fund s fo r th at purpose being
npp ro priut cd, bud ge ted, and oth erwise made ava il ab le in acco rdnn ce with the rul es , reg ul ati ons,
nnd re so luti ons of City and oth er Appli cab le Law. Upon the fai lu re to app rop riate such fund s,
thi s Ag ree melll slrnll be dee med te rmin ated .
8.6 Rights Up on Te n 1i11ation. Unl ess spec ificall y terminat ed as se t fo rth in thi s
Artic le , all Li censes (an d Cit y's ri ght to use th e Ve nd or So ftware in accnrd1111cc with such
Licen ses) and purcha se orders which re qu ire per fo rm ance or extend beyo nd th e term of thi s
Agreem ent shall , at City's opt io.-, be su per fo rm ed and ext end ed and shall co ntinu e to be subj ect
to th e term s and co ndi ti ons of thi s Agre emen t
ART ICLE IX . MISCELLANEOUS
9.1 llinding Nat ure, As s1 ~11mcn 1, ant.I Subco ntracting . Thi s Agrccrr.cn t shall be
L;nd ing on 1hc parties and their respec ti ve successo rs in int eres t and ass ign s, but Vend or shall not
huv c th e powe r to nss ign th is J\grcc mcnt or subco ntra ct performanc e of au y Se rvices with out 1hc
pri or writt en conse nt of C it y. If Vend or subco ntrnct s or del cgn tes uny of it s duti es or obliga ti ons •
of perform anc e in th is Agree ment or in n purcha se ord er to any third part y, with the co nsent of
th e Cit y, Vend or shall re main full y res ponsible for co mplete per for man ce of nl l of Vend or's
obli ga ti ons se t fo rth in thi s Agre ement or in such purc hase ord er and fo r any such third part y's
co mplinn ce with th e non-di scl os ure and co nfid enti alit y prov is ions set fort h in thi s Agreement.
9.2 Co unlcrnarl s. This J\g rec ment may be executed in sev eral co unt erp art s, 1111 of
which taken toge th er shall co nsti tute one sin gle agree ment be tween th e parties.
9.3 Hc:11lin gs . The Artic le and ec ti on hea din gs use d in thi s Agrec mem arc fo r
refe ren ce nnd co nve nien ce onl y and shall not ent er int o th e interpret ati on heri.:of.
9.4 Rclatiun "h ip of Purlics. Vendor is performi ng pursuant to thi s Agreement onl y
as an ind epend ent co ntra ctor. Ve ndor hus th e so le obl iga tio n to sup ervise. 111 am1 gc , direct.
procu re, perfo rm or ca use to be per form ed it s ob li ga ti ons se t fort h in thi s l\grce 1m:nt. excep t as
oth erw ise agreed upo n by th e partie s. No thi ng se t for th in thi s Ag ree ment shall be cons trued to
crcllle the relati onshi p of prin cip al and ugc 111 between Ve nd or nnd Ci ty. Vend or shall not net or
atte mpt to act or rcp rcsrnt it se lf, direc tl y or by imp li cati on, as an age nt of Ci ty or it s am liat cs or
in any mann er ass um e or crea te, or <lllempl to ass um e or crc ;1 1c. nny obl ign ti on 0 11 belrnl f of, or in
the name of, Ci ty.
9.5 Co nfidentiality . Vend or ac kn owledge s th nt in th e co urse or perfo rm ance or it s
ob li ga ti ons pursu1,nt to 1'1i s J\grcc mcnt , Vend or ma y ob tain co nfid enti al and /or propri etury
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informati on o f City or its re sid ent s or con tractors. "Co nfidential In forma ti on" include s:
in fo rm ati on relatin g to development plans, cos ts, finan ces, equipment co nfig urati ons, data,
access or sec urity codes or proced ures utili zed or acq uired; perso nnel in fo rmati on; res ident
in fo rm ati on; contrac tor inform ati on; any informati on designated as co nfid en ti al in writ in g or
identifi ed as confide nti al ,1 th e time of di sc los ure if such discl os ure is verba l or vis ua l; and any
copies of the pri or ca tr,:orie s or excerpts in cluded in other material s crea ted by Vendor . Vendor
hereby ag rees th at all Co nfid ential In for mati on com muni ca ted lo it by Cit y, its age nt s or
empl oyees , wheth er before or after th e Effe cti ve Date , sha ll be and wa s received in st ri ct
con fid ence , shall be used on ly for purposes of thi s Ag re eme nt , and shall not be di sc losed by
Vendor, its age nts or employe es with ou t the pri or wrinen co nse nt of Cit y. This provis ion shall
not app ly to Con fi den ti al In fo rmati on which is (I) alrea dy known by Vend or wi th out an
obliga ti on of co nfi de nt iality , (2) pu blic ly ~now n or becomes publi cly know n through no
unau th orized ac t of Ven dor, (3) rightfu ll y received fr om a th ird part y (other than a Ci ty
empl oy ee or agent ) with out ob liga ti on of co nfidentiality, (4) d;sc lo sed without sim ilar
res tri cti ons by City to a third part y, (5) approved by City for di sc los ure , or (6) required lo be
discl ose d purs uar.· !o a requ irement of a go vernmental agency or law so long as Vendor prov id es
City with tim ely pri or written notice of such requireme nt. Exce pt with re spect 10 Ve ndor
Softwa re , whi ch shall be gove rn ed by the Section of th is Agreement ti tled "Non-Di sc los ure,"
i!,formation rece i•·ed by City from Vend or sha ll only be co nsidered proprietary and /o r
co nfid en ti al after a se para te ag reeme nt in the fo rm of Ex hib it C, anac hed here to, has been
executed by a d11ly authorized repre se nt ativ e of each Pa rt y for the speci fi c purp os e of di sc los ing
such information. Th e prov isions of th is Sectio n sha ll survive the tcnn or terminat ion of thi s
Agreement for any reaso n .
9.6 Media Releases . Exce pt fo r any ar,n ouncernent intend ed so lely fo r in1erna l
di stribu tion by Vendor or any d1 sdos urc reo•,,rcd by lega l, acco un ting , or regu latory
req uireme nts bey ond the reaso nabl e co nlr~I of Vendor, all medi a release s, pub lic
Jnn oun cem ent s, or publi c disc los ure s (in clud ing, but not limit ed !o, promoti onnl or marketing
materia l) by V end or or it s emp loyees or age nt s re latin g to th is Agreeme nt or it s subjec t matter,
or in cludin g th e name, trad e mark , or symbol of Ci ty, shall be coo rdinated with and approved in
writing by City pr io r to the re lease there of. Vendor shall not represe nt di rectl y or ind irec tl y that
any Vendor Softw are or Se rvice provided by Vendor to City ha s been approved or endorsed by
City or include the name, trade mark , or sy mbol of City on a li st of Ven dor's customers wi th out
Ci ty's ex press wr itt en co nse nt.
9.7 Labor. Vend or shall co mpl y wit h any labor jmi sdicti ons ap pli ca ble lo Vend or's
perfo rm ance pu rs uant to thi s Agreement and shall coo perate with City in reso lving un y di sput es
res ult ing fr om any juri sdi cti onal or labo r claim s or stoppage s. Upon requ es t ~y Vend or, Cit y
shall provid e 10 Vend or clarin ca ti on and gnid clin cs re ga rdin g relationship s with labo r and
Vendor's res ponsib iliti es with re spec t th ereto.
9.8 Notices; Project Mn nugcrs .
(a) Wl1 ereve r one Party is required or pcrmiued lo give notic e to th e oth er
pursuant to thi s Agree ment, such not ice sha ll bt. dee med giV en when delivered in hand , when
mailed by registered or ce rtified mai l, ret urn rece ipt requested , pos tage prepaid, when se nt by a
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third party co urier serv ice whe re receip t is verified \Jy the re ce ivin g Party's ac kn ow lcdgmcnl , or
sent by fac simile (provid ed that any not ice se nt by fncsin ,;;e shall be co nfirm ed by written notice
dispatched by mail or co urier se rvi ce as prov id ed above with ;n three (3) day s fo ll ow ing facsimile
tran smiual), and addre ss ed as follow s:
In the case of City:
Andrea Aragon
I 000 Eng lew ood Pkwy
Englewood, Co lorad o 80 110
Fax: (3 03) 783 -6896
With a copy to :
Office of the City Att orney
I 000 Engl ewood Pk wy
Eng lewood, Co lorado 8011 0
Fax: 303.7 83.6892
Attn : Cit y Attorne y
In the su se of Ve ndor:
D11 rcy Hann apc l
20 Inverness Place Ea sl
Eng lewood, CO 80 I 12
Fax : (303) 34 7-8 33 5
Wilh Copy to:
Jeff Pointer
20 In ve rn ess Place Eas t
Eng lewood, CO 80 I 12
Fa x: (303) 643 -6795
Ei th er P11 rt y may from tim e to tim e change it s 11dd res s for notifi ca ti on purposes by
giv in g the oth er Party wrill cn noti ce of th e new addres s and the date upon whi ch it will beco me
clicctive ; fi rs t cl11 ss, pos tage prcp11i d, mui l shull be 11cccptablc fo r prov ision of change of add ress
nnt icc s.
(b) Project Mana ge rs sh11II be as fo ll ows:
In th e case of ih e Ci ly:
In ihe case of Ve nd or:
And reu Aragon
Darcy Hann ape l
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9.9 Severnbility. I[, but onl y to the exte nt thal , any prov ision of 1h,s Agrecmcnl is
dec lared or fo und to be ill ega l, un enforceable, or void, then both parties shall be reli ev ed o r nil
obligmions arising under such provi sion, it bein g the int ent and agreemen t o[the parties that thi s
Agreement shall be dee med amended by modifyin g such provi sion to th e extent ne cessary to
make it legal and enfo rcea ble while pre se rvin g its int ent. If th at is not poss ibl e, another
prov isio n that is le ga l and enforceab le and achieve s •he same obj ective shall be subs tituted . I[
the remainder of thi s Agreement is not affected by sudt de cl arati on or findin g and is ca pabl e of
substantial perform ance , then th e remainder shnll be enforced to the e~tcnl permitted by law.
9.10 Waiver. Any waive r of thi s Agreement or of an y covenant , conditi on, or
ngree ment to be per fo rmed by a Party under thi s Agree ment sha ll {I) onl y be valid if th e waiver
is in writing and signed by an author ized repre sentative of the Party aga inst whi ch suc h wai ve r is
so ught to be enforce d, and (2) app ly on ly to the spec ifi c covenant, conditi on or ag reem ent to be
performed , the specific in stance or specific bre ac h th ereof and not to any other in stance or breach
thereof or sub sequent in stance or breach.
9.11 Remedies. All rem edie s set fort h in thi s Agreement , or av ail able by law or eq uity
shall be cumulative and not alternativ e, and ma y be enfo rced co ncurrently or from t;m e to time .
9.12 Survival of Terms. Terminati on or expiration of thi s Agree ment for any rea so n
shall not release either Party from any li abi liti es or obligations set forth in thi s Agreement which
(I) the parties have express ly ag reed shall su rvi ve any such termin ation or ex piration, or (2)
remain to be performed or by their nature would be inten ded to be ap pli ca ble following any such
terminati on 0 1 expira ti on .
9.13 Nonexclusive Market and Purchase Rights . It is ex press ly und erstoo d and
ag reed thnt thi s Agreement docs not grant to Vend or an exclu siv e right to provide to Cit y any or
nil Equipment , so fiware, and Services and shall not prevent Cit y fr om devel oping or acq uirin g
from ot her suppliers teleph ony eq uipment or service s. Vend or ag rees th at acqu isiti ons by City
pursunnt to thi s Agreement shnll neith er restrict th e ri ght of Cit y 10 cease acquiring nor require
City to co ntinu e any level of such acqui siti ons. Esti mate s 01· fo.-cca sts rurnishcd by Cit y to
Vend or prior to or during the term of thi s Agreement shall not co nsti1ute co mmitm ent s.
9.14 GOVER ING LAW AND VENUE. Tl-IE RIGHTS AND OBLIGAT IONS OF
THE PARTI ES UNDER THIS AG REE MEN T SHALL NOT BE GO VERNE D 13Y TH E
PROVI SIONS OF TH E 1980 LlN ITE O NATIONS CON VE NT ION ON COt,TRACTS FOR
TH E INTERNATIONAL SALE OF GOO DS. RATH ER TH ESE RI GHTS AND
OBLIG ATIONS SHALL BE GO VERN ED BY Tl-IE LAW S, OT HER THAN CHO!CE OF
LAW RULES , OF TII E STA TE OF COLO RAD O. VE NUE FOR ANY ACTI ON ARISI NG
UNDER Tl-I I AGR EE MEN T OR FOR EN FORCEMENT OF TH IS AGREEMENT HA LL
BE IN THE APPROPRIA TE COU RT FOR ARAPPAI-IO E OUNTY, COLO RADO.
9.15 Di screpancy nnd Omissions. If anythin g necessa ry for th e clear urjcr,,•nd ing
of the Se rvi ces ha s been omitt ed fro m th e Agreem en t specifi ca ti ons or it appcnrs that vari ous
inst:ucti ons arc in con ni ct, Vend or shall secu re writt en in !.truct ions from Ci ty's proje ct direc tor
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befo re procee din g wi th th e performance of the Serv ices afTected by such omi ss ions or •
di scre pancies .
9.16 Entire Agreem ent. Thi s Ag ree ment co nstitu tes the enti re and exc lus ive
sla ten ,e nl of th e ag re ement betw een th e part ies with res pect to its subject matte r and th ere are no
oral or writt en rep rese nt1t i~ns, und ers tandin gs or ag reeme nts relatin g lo thi s Agree ment whi ch
are not fu lly expresse d in the Ag reem ent. This Agreement slrnll not be amend ed exce pt by o
wri tten ag reeme nt signed by both pa rtie s. All ex hib its, doc um ents, and sc hedul es referenced in
thi s Agreeme nt or att ac hed lo th is Agre eme nt, and each purchase ord er ore an int eg ral pa rt of thi s
Ag reement. In th e ev erl of any co nOi ct between th e tenn s and co ndi tions of thi s Agree ment nnd
ony such ex hibit s, do,,ume nt s, or sc hed ul es, th e tenn s of thi s Agree ment shall be co ntrolling
un less otherwi se stated or agree d. An y oth er terms or co nditi ons in clud ed in any shrink-wrup
li ce nse ag reeme nts, qu otes , in voices, ack nowled gments, bill s of lading , or oth er fo rm s utili zed or
exch ange d by th e partie s shall not be inco rporated in thi s Ag ree ment or be bindin g upon th e
part ies unl ess the part ie s expre ss ly ag ree in writ ing or unl ess otherwi se prov id ed fo r in thi s
Agree ment.
IN WITNES S WHEREOF , Vend or ond City ocknow ledge th ot eac h of th e prov isions of
thi s Agreem ent were ex press ly ag reed to ond have eac h ca"sed thi s Ag ree ment to be sig ned and
deliv ered by it s dul y ou th ori zrd offi ce r or represenl otive ns of th e EfTec tive Date.
DATED thi s ___ day of __________ , 2010.
CITY OF ENGL EWOOD , COLO ,RADO
By: ______________ _
Till e: ______________ _
A'n'EST:
City Clerk
MSt, Co mmu nica tio ns
Vier President
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'TATEME T OF WORK (SOW)
ec Sta tc111 c111 of Work For City of Englewood Cisco Unified 01111111111ica lio11 s Ci ty Wide
Deploymenl.
SC HEDULE 5.2
SYSTEM SU PPORT A D MAINTENA CE
I. Obli ga ti ons. Maint enan ce of and support for th e VoIP System us required in
co nnecti on with this Agree ment shall be provided to City in accordan ce with the prov isio ns of
thi s Sc hed ul e 5.2.
2. M warrantie s out Pro fess ional erviccs fo r 30 da ys pos t project acceptance . If
a config urati l)n is 1•1ron r, or out of sco pe MSN will re so lve the iss ue.
3. /l ny t•u.;•:. patche s, etc. identified by isco that arc out of MSN 's c nt ro l wi ll be
address ed vin Smart nct
4. MSN wi ll provid e ph one Supp ort ervice s fo r 30 days pos t acc ep tance or the
implementatio n. Support will not only be related to dcli cicncic s with the impl ement at ion. out to
address iss ue s such as ass isting with change s, clarifyin g co nfigurati ons, etc. Suppo rt will be
prov id ed 8:00 u.111 . -5:00 p.111 , loca l tim e, Monda y th rough Frida y.
5. The City wi ll have one year of 7x24x3 65 access to Ci sco Tec hni ca l Support to
t1ss is1 with 1111 problem s th:11 may ari se .
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CHEDULE7 .I
FEES AN D CHAR GES
See al/ached Sales Quote 122896 fo r details of fees and charges for City of Englewood Cisco
Unified Co mmunica tions City Wide Deployment.
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EX HlBITC
NON-DISCL OSU KE AGRE EMENT
THI S NON-DIS CLOSURE AGREEMENT , dated 8/03/2010 , is between THE CITY OF
ENGLEWOO D, COLORA DO , a Co lora do mun icipa l cor porati on ("City") and MSN
Communications ("Ve nd or").
W I T N ES S ET H:
WH E REA , Vcnd ~r may provid e inform ati on to City in connecti on with th e bu sin ess
pur poses descr ib ed in Sc hedul e A, attac hed here to, (th e "B usine ss Pur pose") an d Ve ndor desire s
Cit y to keep certa in of such information confide nt ia l; und
WHEREAS, in co nsidera tion of th e disc los ure of such inform ati on to Cit y, City is
wi llin g to keep such informati on co nfid ential in accorda nce with the term s and co nd iti ons set
fo rth in thi s Non -Disclosure Ag ree ment;
NOW, THEREFORE, Cit y an d Vend or hereby agree as fo ll ows:
I. Information . As used hc,ei ,,, "In format ion" shull meun bot h (i) wr itt en
informati on receive d by City fro m Ve nd or whi ch is mark ed or identifi ed as co nfi den ti al, and (ii)
ora l or visual in fo rm ati on identified as con fid en ti al at th e tim e of di sc losu re whi ch is
summuri zcd in writin g and provided to Cit y by Vend or in such writt en fo rm pro mptl y afier such
ora l or vis ual di sc los ure .
2. Co nfidentiality. Cit y may use In for mati on rece ived und er th is No n-D iscl os ure
Ag ree ment, and may provid e such lnfo l1''1ti on to it s empl oyees and contract ors fo r their use,
onl y in co nn ec ti on with the Bu sine ss P , ,sc. City ag rees th at , subject to the requiremen ts of th e
Co lora do Ope n Records Act , CRS Sec ti on 24-72-10 I ct. se q., for a pe riod of tw o (2) yea r from
rece ipt of In fo rm ati on, Ci ty wi ll treat the In fo rm ati on wit h th e sa me de gree of care and
co nfidenti alit y whi ch Cit y provides for si mila r in fo rma ti on belonging to Ci ty which City docs
not wish di sc lose d to th e publi c, but not less th an reasonab le cu re. The fo regoin g shull not
preve nt Cit y fro111 di sc los in g Informat ion whi ch is (i) alreudy know n by Cit y with out an
ob li ga ti on of co nfid ent ia lity, (ii) publicl y know n or beco 111cs pub li cly kn own th ro ugh no
unaut hor ized ac t of City , (iii ) rightfull y r.·ceived from a third party with out obligat ion of
co nfid en ti ality, (iv) independentl y deve loped by City with out use of the In formation , (v)
di sc losed wi th out si mil ar res tri cti ons by Vendor to a third pa rt y, (vi) approved by Vendor for
disc los ure, or (v ii ) requ ired to be disc losed pursuant to a requirement of a gove rn mental age ncy
or law so long ns it y prov ide s Ve nd or wit h tim ely prio r wri tt en notice or such requireme nt.
3. Rel um of lnformulion. Upon comp leli on of th e Bu siness Purpose and upon lh c
wrillen req ue st of' Vendor, Cil,'/ shall return all copies of th e ln f'or mnli on to Vend or or certi fy in
wr itin g that all copies of lh c luformnt ion have been des troyed. Ci ly ma y rclurn tl,c In fo rm ation ,
or any part th ereof, to Ve ndor at any ti me .
21
4. Disclaimer of Warranty und Limihtlion of Liabilit y. Ve ndor mak es no •
warran ty, expre ss or impli ed, with re spec t to th e In fo rm ati on. Ne ith er party shall be liabl e to the
oth er hereunde r for amo unts repre sentin g loss of profits , loss of busin ess, or indircct 1
co nscquenl inl , exe mpl nry, or punit ive damages or th e oth er party in co nn ec ti on with th e
prov ision or use of th e ln fo1ma ti on hereunder .
5. o Further Ri ght s. No thin g con lai nccl in this N01 1-Di sc losure Agreement shall
be constr ued as gra ntin g or co nfe rri ng any ri gh ts by licen se or ot herw ise in th e In fo rma ti on
exce pt as provide d hereunder.
6. No Co mmitm ent. The parties exp ressly agree th at th e provi sion of Informati on
und er thi s No n-Di sc los ure Ag re ement and discu ss ion s held in co nn ec ti on with th e B~sine ss
Pur pos e sl;all not prevent City from pursuin g similar di sc uss ions wit h thi rd partie s or ob li ga te
City to co r,tinu c di sc uss ions with Vend or or to take, con tinu e or fo rego uny ac ti on relatin g to the
Busi ness Puroose. Any es tim ates or fo reca sts provide d by ity 10 Ve nd or ~ha ll not constit ,1\!.:
co mm itme nts .
7. Medin Relenses . All media releases nnd publ ic ann oun ce ment s or disc los ures by
Vend or relatin g to thi s No n-Di sc los ure Agreement, it s subje ct matt er or th e Bu sin ess Purpo se
shnll be coo rd in ated wi th and app roved by City in wr itin g pri or to th e relea se th ere of.
8, Mi sce ll aneous. Any notice s req uired by th is Non-Di sc losure Ag reeme nt shall be
give n in hand or sent ~y first class mail to th e ap pli cabl e addre ss set fo nh in Schedule A. The
pa rti es agree that thi s ".Jon-D isclos lirC Agreem ent 11nd nn y atta chme nt s heret o (i) arc 1h c •
co mplete und exc lusive state ment between th e parties wi th re spe ct to th e prot ecti on or th e
confide nti alit y of the In fo rm ati on, (ii) sup ersed e all re lated discu ssions and oth er
co mmuni ca ti ons between th e parties, (ii i) may onl y be modifi ed in writing by au thori zed
represe nt atives of th e pa rtie s, and (iv) SHALL DE GOVERNED DY TH E LAWS , OT II ER
TII AN CHOICE 0 1· LAW RUL ES. OF TII E STATE OF CO LOR ADO.
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IN WITN ESS WH EREOF , Ci ty and Vend or have eac h cau sed this No11-Di sclos urc
Agreement 10 be signed and delivered by its dul y auth ori ze d office r or representative, all as of
th e date fir st se t fonh ab ove .
ATTEST:
City Clerk
APPROVED AS TO FORM :
C\iy Attorne y
CITY OF ENGLEWOOD, COLORADO
By : _____________ _
Title : _____________ _
MSN Communications
./.,.,u..,u .. 'i,? !'/, .. ~,......--
By:
Title-:-Vice Pre sid ent
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Bu sine ss Purpose:
Addre ss es for No ti ce s:
Ci ty:
With a co py to :
Vendor:
SC HEDULE A
BUS IN£SS PURPO SE AN D NOT ICE
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msn
""nm n 11inir-.1tinn<: i,
Professional Services Fixed Prlco SOW
City c,f l :nglewood -City Wide UC Deployment
Table of Contents
1.U PROJECT OVERVIEW ................................................................................................................... 3
2.0 DELIVERABLES ..................................................................................................................... , ....... 4
3.0 PROJECT MANAGEMENT ............................................................................................................ 5
4.a ANTICIPATED START AND END DATE ....................................................................................... 5
!.0 CUSTOMER RESPONSIBILITIES ................................................................................................ 5
6.0 PRICING ....................................................................................................................................... 6
;·.o PAYMEIIT ....................................................................................................................................... 6
8.0 CHANGE MANAGEMENT .............................................................................................................. 6
9.0 AGREEMENT .................................................................................................................................. 7
10.0 CHANGE ORDER REQUEST ......................................................................................................... 8
11.0 CERTIFICATE OF ACCEPTANCE ................................................................................................. 9
ATTACHMENT A ....................................................................................................................................... 10
ATTACHMENT B ....................................................................................................................................... 11
ATTAC HMENT C ....................................................................................................................................... 12
ATTACHMENT D ....................................................................................................................................... 13
ATTACHMENT E ....................................................................................................................................... 14
This jocumel'!l ls property of MSN Cc,nmun}catlon1 , Inc and may no! be dup lica ted or
dlstrit •uted without lhe l!lllpreu wril'.en permf11lon of MSN Communlc11 10n1, In.:
Page 2 of 14
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msn Professional Services Fixed Price SOW
City of Eng lewood -City Wide UC Deployment rnmm1111ir::i tinn ~ i,
Customer :
PROFESSIONAL SERVICES
STATEMENT OF WORK
Fixed Price Project
Account Manager:
City of F.nglewood
Jeff Pointer
Autho r of SOW:
Project:
Date :
BIii Herwig
Cisco Unified Communications City Wide
Deployment
8/0412010
NOTE: This Statement of Work Is valid for 60 days .
Objective Statement
1.0
Th e objective of this project is to provid e a scalable Vo IP sol ution th at duplicat es lhe feat ures and
fun ctio nal ity of lhe City's current solutio n.
PROJECT OVERVIEW
Customer au th orizes MSN Commun icat,u ns ("MS N") to perfo rm tho foll owi ng :
The City of Englewoo d has ask ed th at ~ N Com munication s co nsul! wit h them lo de si gn a be st
practice so lut ion to sup port lh e voice ser ices for the City of Eng lewtiod emp loyee 's city wide .
MSN ha s in turn pro po sed a sol ut ion that wi ll provide a red unda nt , re,i ab lt, and scalab le Cisco
voice so luti on to be deploye d at 12 faci liti es with 18 physical bu ilding !,,cations across the City of
Englewood prope rties. The followi ng Is a lis t of the lo cat ions plann ed to be migrated to th e new
Cisco Unified Communi cati ons platfor ms:
Civi c Cente r
Safety (i nc ludes main building , Jefferson Fi re Stat io n, and Fox St reet buil din g)
WNTP (include ma in buil ding plus 3 outlying bui ldings)
Service Cente r (ma in build ing plus Bu ilding 11 )
Go lf Cou rse
Gol f Main tenan ce
Aco ma
Te jon
Rec reat ion Cen ter
Mall ey
Pirate s Cove
Al le n
The Civic Cen ter will be the pri mary locatio n an d will house the followi ng app li ca tions to provide
vo ic e se rvice s for th e City of Eng lewood emp loyees and 18 locations.
One Cisco Un ifie d Call Manager wit h the other server housed at a diffe rent loca tion
Un ity Connection Volcem ail solution
Voice gateway routers for in tegrat io n to the Avaya PBX and QSIG int egration
---------------------------------
This documcn l is propurty of MSN Comm unleaIt0ns, inc and may no! bctdupl1ca 1ed or
distributed wlthoul the e11pres1 wr1 11on pe,m lsslon of I 1SN Commumcat1ons, Inc
P~ge J .>I 14
INITIALS_
msn
rnmm1 inir~tinnc: i,
Professional Services Fixed Price SOW
City of Englewood -City Wide UC Oeployment
The addlt/ona l seventeen locations will support a combination ct.
Cisco IP phones
Cisco SRST (Surviveable Remote Site Telephony) rou ters
o Local trunking support
o Analog FXS support for Fa xes , modems and POTS phones
o 911 services
o SRS T support
During the first phase of the Cisco Unified Communications platforms two Cisco voice gateway
routers will be Installed to support On Net ca ll ing between the Avaya and the Cisco phone users .
Cisco us ers will also use the PSTN acce ss connected to the Avaya for inbound and outbound
calling through the attached two Cisco voice gateways. Once all Avaya users are migrated to th e
Cisco voice platforms the PSTN access will be moved to the Cisco Vo ice gateways located at the
Civ ic Center and the Avaya will be turned down .
Two Cisco Call Manager se rvers will be deployed to support redundancy of the appl ication . A
Publisher and a Subscriber will be install ed with Call Man ager sofitware to act as a redundam
pa ir. Un ity Connect io n Voicemail will be Installed on a single server in a non redundant solution .
Redundancy can be added at a later time if the City of Englewood dec ides that the vo icemall is a
cr itical component to do ing business .
Overhead paging will be suppo rted with an Integration •;sing an FXS port off of one of the Cisco
Vo ice gateway routers at requ ired sites .
Analog connectiv ity will be provided with either VG224 analog gateways or wi th modules Installed
In the routers at each location .
WAN connectiv ity Is In pla ce today and Is a combinatio n of MPLS and T-1 connectivi ty .
MS N eng inee rs wil l be re spons ible for all Installat ion , configurat ion and testing of the plan ned 1 A
site deployment. Knowledge tra nsfer and documenta tion will be provided to the staff at City of
Englewood throughout the dep loymen t to help facil itat e their education and sk ill se ts in rega rds to
the Cisco Unified Co mmun icat ions app li cations for future Insta lls and tro ubles hooting .
2.0 DELIVERABLES
In add ition to the serv ices being performed as described ab ove MSN wi ll also provide:
MSN will deploy the Ci sco Unified Communications Call Manag ers on the Cis co Un ified
Co mputing System . Features and programming Include but are not limited to :
o Dial plans
o Class of Serv ice paramelers
o Route plaos
o Least Co ; '<outing plans
o Ph one pa 1d mete rs
o Partitions and regions
o Voice •na ll acce ss and mailbox parameters
MSN will set Quality of Service param eters on the LAN and WAN to meet best pra ctice
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gu idelines to support vo ice and data across th e same LAN and WAN architec tu res •
This documenl Is pro perty of MSN Communicat ions , Inc 11nd may not be dcpllcated or
dlslrlbu led without tho express wr illen pe rmlulon of MSN Commun ications, Inc.
Page4 of 1.t!
INITIALS_
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msn Professional Services Fixed Pric e SOW
C ity of Englewood • City Wide UC Deployment
Th e 17 remole local lo ns will be checked for SRST fa ilover in case of a WAN fa ilure to
vali dale use rs will still be able lo make an d receive calls and dial 911 for emergen cy
services .
Fallover of Cisco Ca ll Manager Publisher and Subscr iber servers wil l be lested and
verified
Voice ga lewa y's will be sel up to support On Nel dial in g belwea n lhe Cisco and A"aya
PBX .
MSN will train lh e lrainers lhal will pass on add itional !ra ining to the users that will adap l
the new Unity Conneclion voicemail solut io n.
MSN wil l lesl and validale fax sending and receiving and modem co nnect ivi ty.
Overhead paging will be tes ted us ing an FXS port . If a FXO po rt is required fo r lhe
inl?g ralion lo the pa ging amplifier a change order wil l need to be Issued to purchase the
prooer FXO card .
See Atta chm,mt A for Acceptance of De livera bles
3.0 PROJECT MANAGEMENT
The ass igned Projecl Manage r will se , ;e as a singl e poin l of conlacl for the project slakeho lders
and will lm plemenl managemenl me th odolog ies such as moni lori ng , con lrolllng , report ing , risk
managemenl , qua lity cont rol manag emenl and comm un ication .
4.0 ANTICIPATED START AND END DATE
5.0
Upon slgnatur,, of th is sla lement of work , Customer an d MS N will mulua!ly delermine projecl slart
and end dales .
MSN serv ices will be perform ed during normal bus iness ho urs of 8 a,n lo :. PM lo cal lime .
Monday th ro ug h Friday , excludi ng MSN holiday (See allachmenl E for ll sl of MSN holiday s),
excepl as noted otherw ise In this Slalemenl of Work .
CUSTOMER RESPONSIBILITIES
Under th is agreement , Cus tomer agrees to :
Englewood wi ll provide a list of all ex tensions thal will mig rale lo lhe new Unily Connect:nn
vo icemail sol ulion in a .CSV file or file ty pe re queste d from lhe MSN eng ineer. Englew oou wm
work wi lh MSN lo de term ine mainlenance windows for user migralio n.
En glewood will work with MSN eng inee r lo coordinale proper programming on lhe Avaya to
pe rform the voice ga leway QSIG ln leg ratio n.
Assi gn a Customer representative to facil [tatJ communication s, co ordinate any reqL•1red
Cha nge Order Requesls , and perform Deliverable Malerla l Accepla nce .
Prov ide site con lacl name and site access lnformal ion (dlrec lions, buildi ng access and hours)
for each sile
Schedule any and all foreseen service disruptions al times agreed upon by bolh MSN and
cus tomer to minimize Impac t on custome r business operations
Provide physical acce ss, passwords , access codes or secu rity devices necessary lo perform
lhe Scope of Services
All ca bling "al supplied by MSN is the respons ibi lity of lhe cuslome,. MSN will work wilh lh e
cuslomer lo assess cabling requ irements . Ci ly will be respo nsible for any remedia lion
reg arding ca bl ing. Any equ irme nl req uired for th is lnstallalion lha l is nol covered by lhe SOW
musl be in slalle d and con figured by lhe cuslomer .MSN wil l work with lhe cus tom er lo assess
addillonal equipment requiremen ls City will be responsib le for any remedlalion regarding
---------------------------------
This document rs pro perty o,· MSN :::om mun lca lions , Inc and may nol be dupl!catod 01
d1slnbuled wllho ul the e1Cpress wrillen perm iss ion of MSN Communlcn tlons , Inc
1-'age 5 or 14
INITIALS _
msn Profes sional Serv ice s Fixed Pr ice SOW
City of Englewood -City Wide UC Deploymen t
additiona l equ ipment . Custome r will be responsible for prov iding all circuit order informat ion
and turn -up co ntacts on all circu its to be activated by MSN , If this serv ice is reques t6d and
appl ica ble.
Customer will ensure comp liance with an y nationa l or local safety and bu ild ing reg ulat ions or
sim ilar requ irements affe ctin g in stallation .
Customer will work with MSN in a timely fash io n to co mplete Project task , test , acceptance
and project sign off.
Customer will adhere to proced ures as defined In the fo llowing Attachments :
See Attachment A fo r Del iverab le Materi al Acceptance Pro ce dure
See Attachment B fo r Escalation P •· · .. ,es
See Attachment C for Risk and lss, , I ,, ,agement Procedures
See Att achment D for Engagement Change Control Procedures
See Attachment E for MSN Holidays for 2010
6.0 PRICING
To tal Services Charges : S98,200
Travel and expe nse s are inc luded .
7.0 PAYMENT
All Payment terms are net 30 .
Charges fo r Implementat ion Phases will be :avoiced on the follo wi ng Sch edule :
30% of Projec t will be Invoi ce d upon the initiati on of Imp lement ation serv ices .
30 % of Project will be invoiced upon completio n of 50% of Project (a s mutu ally agreed
upon betwe en City and MSN )
40 % of Project will be invoiced upon -acceptance of Project
Note that the payment schedule above app lies to charg es related to proj ec t
Imple mentation . Charges related to equ ipm en t pu rch ases (see attached qu ote) will be
invo ice d at the lime of delivery to th e City .
8.0 CHANGE MANAGEMENT
It may become necessary to amend this Agreement for rea so ns Inc lud ing , bu t not lim ited tr, the
follow in g:
Custome r cha nges the Scope of Serv ices , schedul e or business requirements sr ,cifi cations
for th e services ,
Non-av ailabi li ty of res ou rces which are beyo nd ei ther party's con tro l; an d/o ,,
Environmen ta l or arc hitectural impediments not prev iously iden tified .
In th e even t ei ther party de sires lo change th is agre eme nt the follow ing proce dure s will apply :
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The party requesting the change will del iv er a Change Order Request document (Atta ched ) •
lo the other party . The Chan ge Order Requ est will descr ib e th e nature of th e chang e; the
This document Is p1operty of MSN Com munlcallon1 , Inc. an d may not be dupllc alod or
<1 1st1ibuted w~hout lhe express wr ~ten perm iss ion ol M!lN Communica Uons , Inc
Page 6 of 14
INITIALS_
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msn Professional Services Fixed Price SOW
_r_n_m_m_,_in_i_r _:._h_'n_n_.,_i_, ________ C_l_,tyc...o_f_Englewood -City Wide UC Deplo ment
reason for the change and the effect the ch ange will have on the agreement , which may
Include changes to the deliverables , and the schedule .
If both parties agree to Implement the Change Order Requ est, authori ze d representatives of
the parties will sign the Change Order Request , indi cating th e acce ptan ce of the changes by
both parties .
Upon execulior of the Change Order Request , sai d Change Order Request will be
Incorporated Into , and made a part of, th is Agreement .
9.0 AGREEMENT
MSN and Customer hereby agree that this Statement of Work and the Terms and Cond itions
referenced in the original project RFP co nstitute the entire agre em ent betwee n both pa~j es.
Agreed to :
MSN Commun icatio ns , Inc .
By :-4~ ___;;;,
City of Englewood
El y:
Name : c u1 ..... li.1~~-<-.C: Name :
Title : S,11,+-:•!':I. 11:::q l: Title :
Da te : ll. I c.{ l I c) Date :
Thl1 docume nt ls property of MSN Commun ications , Inc. and may not be du plicat ed or
distribut ed wit hout the expre ss wrltlen pe r.nlsslon of MS N Communication s, ln c,
Page 7 of 14
IN ITIAL S_
Professional Services Fixed Price SOW
City of Englewood -City Wide UC Deploymen t
10.0 CHANGE' ORDER REQUEST
PURPOSE
The purp ose of thi s document Is to Identify ch anges In the Scope of Serv ices to be performed by MSN
Com mun ications as defi ned In th e appr-,,ed Agree me m between MSN Comm un ications and Customer,
dated : _______ _
Desc ription of Chang o Requested
And Additional Work Including Cost Estimate :
CHARGES
Servi ces Charge s for Change Order: $. _____ _
Actual travel and living expenses , if app licable , will be invo iced separately .
Estimated Expenses for Change Order: $ ____ _
Customer PO# for Change Request : _______ _
MSN Communication s, Inc .
By : __________ _
City of Englewood
By :-----------
Name : ___________ _ Nam e: ___________ _
Til le: ___________ _ Tille :
Da te· ___________ _ Date ·
This documenl 1, property of MSN Communlcat10n1 , Inc. and may nol be duplicated or
dl1111buled wllhovt the express written permission of MSN Commun icatlon1, In c.
Page 8 of 14
IN ITIALS_
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msn Professional Services Fixed Price SOW I
City of Englewood -City Wide UC Deployme nt
11 .0 CERTIFICATE OF ACCEPTANCE
MSN Com municat io ns Inc .
Del iverables Acceptan ce Form
I !cceeta nce Da te ~
Work Accomo/lshed
Project Name
Job Number Description of SOW Delive rable Representative
Slanoff
Deliverable 1
Da/lverabla 2
De/lvar■blt 3
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Man agers : By sign in g th is ce rt ification form you agree that project delive rable(s) have be en deli vered as
mutually agreed upon In the correspondin g Statement of Work (SOW) and othe r project plans and tha t
the se de livera bl es are accepte d by (Custome r name ).
Notes (If aool icab/el:
MSN Communications , Inc .
By: ___________ _
Na me: ___________ _
TIiie : ___________ _
Date: ___________ _
City of Englewood
By :------------
Name : ___________ _
Titl e: ___________ _
Date: ___________ _
Thl1 document II property of MSN Commun ica tions, Inc. and may nol be dupllcaled or
dlstribuled w~hout 1he oxpress wriUen porm ls u on of MS" Communl caUons . In c
Page 9 ol ~4
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msn
rnmm1mir::t tinnc:: i,
ATTACHMENT A
Professional Services Fixed Price SOW
City of Englewood • City Wide UC De loyment
Deliverable Materials Accopt1nce Procedure
Except fo r status rep orts and engagement plan , each work prod uct identified as a "Deliverable" will be
rev iewed and accepted In accordance with tne follow ing procedure :
One (1) electron ic draft of the De ll verabi<• will be subm itted to the Customer. It Is the Custome r's
respons ibility to make and distribute addlt lona, copies to any other rev iewe rs
With in five (5) business days the Cus tomer will either acce pt the Dellve,able Material Of provide the
des ignated MSN Account Manager a written list of objections , if any . The designated MSN Account
Manager will consider CustomAr's objections within the context of MSN 's Engagement De liverables
and the Scope and Roles and Respon.;lbllllies . Revisions agreed to by MSN will be applied within
five (5) business days , and the updated final version will be resubm itted to the Customer al which
time the Deliverable will be deemed accepted.
Custome r's obje ct ions that are not agreed lo by the designated MSN Account Manager will be managed
In accordance with Engagement Change Control Procedures . If re solutio n is req Ired to a conflict arising
from Customer's objection to a Deliverable Mate rial , Custom er and the designated MSN Team will follow
the procedure specified in Escalation Procedures .
This documenl is pro per,,, _, MSN Commu nlcalio ns , Inc anl. rnay no l be duplicated 01
dis tributed wllho ul the exp reu wr~len permlnton of MSN Communleatlon,. tnc
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ATTACHMENT B
Escalation Procedure
Professional Services Fixed Price SOW
City of Englewood • City Wide UC De lo ment
The follow ing procedure will be followed if resol ution Is required to a conflict aris ing during the
performance of this SOW:
When a conflict arises between Custome r and MSN , the team member(s) will first strive to work out th e
problem internally .
Level 1. 'f the project team Cdn not reso lve the co nflict within two (2) work ing days, the assigned
Customer Representative and the MSN Team will meet to rrso lve the Issue .
Le vel 2: If the conmct is not resolved with in three (3) work ir,~ days after bemg escalated to L~vel 1,
the Customer Execut ive Sponsor wi ll meat with the MSN Engagement Manager to resolve the Issue .
Level 3: If the conmct rema ins unresolved after Level 2 Intervent ion , resolution will be addressed In
ar:cordance with Project Change Control Proc edures or term ination of th is SOW under the terms of
t:,e Agreement.
During any conflict resolution , MSN agrees to provide services re lati ng to items not In dis pute, to the
extent practi cable pend ing resolution of the conflict. Customer agrees to pay Invo ices per the
Agreement.
Thll document 11 prope rty of MSN Communlcallona , Inc and may not be dup licated or
distributed without lhe express wrilten permlsslon or MSN Communication,, Inc.
Pago 11 of 14
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ATTACHMENT C
Ri sk & lnue Management Procedures
Professional Serv ices Fixed Pr ice SOW
City of Englewood• Cit Wide UC De lo ment
MSN and Customer will work together to address Issues . ; specified in engagement manag ement
documenta tion (contro ls). Engagement iss ues must be Jddressed In a ti mely manner. The Issues and
ris ks ra ised during the co urse of th e engagement will be identified as Minor , Moderate, or Major
depending on the seve, ly of the Issue per the defi niti on stoled below.
The following are the definitions of the Issue se, arllle o:
Minor: Issue s tha t need resol ution but that do 10l lmmedlale ly Impact the progress of the
engagement. A due dale will be assigned to th e Issue and ii will be raised to th e ne xt leve l of urg ency
if the due dale Is not met.
Moderat e: Issues that ha •!~ an Impact en th e en gagement prog ress , but are not Imp acti ng the overall
timelln e yt l. Issues idenll fil<i as "Moderate ", will be addressed in a 48-72 hour lime frame (excluding
weeke nd s and holl da ••s).
Major: Issues that will impact key engageme nt milestones if not resolved im med iately . lssugs
Identified as "Maje,'" will be addressed In a 24 -36 hou r time frame .
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Failure to resolve Issues In a timely fash ion ma y have an lmpa r.t on the engag emen t sc.hedu 'e and/or cost
and will be handled throu gh the Change Control Process . To the extent MSN is delay ed In the
co mpleti on al a del iverable , the part ies sh all confer In a timely manner about the impact on the project
an d take equ itable coireclive measures . In defin ing "equ l'9b le co rrective measures· both parties will take
into account the potential cost overru ns Incurred by a party because of a de lay caused by the other party
notwithstand ing the cost overru ns to the delaying party . Such Incre ased costs incl ude time during wh ich
either party's consa lt anls are underutilized because of delays causea by the other party . •
This dOCllment Is property of MSN Com•1ll'nlc1tlon1 , Inc. and may not br dupllc ated or
dl1tribu1ed without the exr ,ess w,itton µe l"nlsslo n of MSN Communlcai.ons , Inc
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msn Professional Service •~. Fb,ed Price SOW
rnm ; n 1 in·, 1i 11 •1•,c_i1 ______ ____2!cy of Englewood. Cfty Wlc.l s UC Deployment
ATTACHM l,i l' i,,
E IAGEMENT :.'H;,NGE CONTROL PROCEDURE
T;-,. 'ollowlng s,•ch~ns descrite the Engagemen t Chang e Contro l Procedure as established by Customer
Jn · I\S N.
C:ond tlon• Necessitati ng Change Orders
Circumstances that will nece ssitate a Change Orde r Req ue st include , bu t are not necessarily li mit , · to :
Customer's or oth er third parties ' failing to meet the ir performance or del ivery comm itments
A slgn ificar,t Customer business eve nt that impacts the scope of the progra m (e .g., a si gn ificant
acqu isition or divestiture); or
Customer's directive to includ e new scope beyo nd what has been specified in th is statement of work .
In these cases , MSN will work with Customer to minimize the Impa ct of the change(s) but may
nevertheless expect such circumstances to Impact both our level of ijffort and our schedule and thus give
ri se to change order requests .
All Change Order Requests to and from MSN wil l be routed through the designated Cu stomer Network
Manager using the Project Change Control Procedure as estab lis hed in th is appendix .
The follow in g process will be followed If a change to th is SOW Is required :
A Change Orde r Request will be the veh ic le for commun icating change . The Ch ange Order mu st
describe the cha ng e; the rationale fo r the change and th e effect th e chan ge will ha ve on the
engagement.
The des ignated Representative of the requesting party will re view the pro pos ed change and
determ ine whether to subm it the re quest to the other party .
Customer and MSN will rev iew the proposed ch ange and recommend It for further Inves ti gation o•
reject It. The investigat ion will de term ine th e effe:: that the implementation of the Chang,, Ord~r
Request will ha ve on pric ing , schedu le, and other terms and con ditions of the Agreement.
A written Change Order Request must be signed by authoriz ed representative s fro m bo th parties to
authorize implementation of the inv estigated cha nges . Until a change is ag reed in wr iti ng , bo th parties
will conll nu e to act In accordance with the latest ag reed upo n version of the SOW .
Thia document Is propor1y of MSN Communica tion,, Inc. and may not be duplicated or
d!1Iributed without lho upreu wr iUen pe,mlsslon of MSN Commun lcallon1 , Inc
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msn
rnmm1 1n ir:::1tinnc:: ii Profes si onal Serv ice ,, Fixed Price SOW
City of Engl ewo od • City Wide UC Deployment
ATTACHMENT E
MSN HOLIDAYS FOR 2010
Below Is a list or schedu led hol :days for MSN pe rsonnel ;
Should one of the holida ys below fall on a weekend , MSN will generally obse rve the nea rest bus ine ss day
as a holiday :
New Years Day
Memorial Day
Independence Day
Labor Day
Thanksg iving Day
Day after Thanksgiving
Christmas Da y
This document Is property of MSN Comm un ication,, Inc. and may not be duplicated or
dlst,ibu!ed witho ut the express wr itten pe rmission of MSN Communica tion s, In c.
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