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Home My WebLink About2011 Ordinance No. 004ORDINANCE NO . 'f SERIESOF2011 - BY AlmIORITY COUNCIL BILL NO. 4 INTRODUCED BY COUNCIL MEMBER WU.SON AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF A FEMA U.S. DEPARTMENT OF HOMELAND SECURITY ASSISTANCE TO FIREFIGIITERS GRANT (AFG) 2009 AW ARD ED TO THE CITY OF ENGLEWOOD, COLORADO. WHERE .<\S, the City of Englewood Fire Depanment sought and was awarded a grant from FEMA U.S. Department of Homeland Security Assistance to Firefighters Grant (AFG) the passage of this Ordinance authorizes the acceptance nfthe 2009 Assistnnce to Fircfighter's Grand Award funding L~e purchase and installation of an upgraded generator for the Fire/Police Complex and the purchase of upgraded hazardous gas detectors for the fire apparatus; and WHEREAS , the current generator in the Fire/Police complex is the original generator supplied 10 the building in the early 1970's, before the communications center addit ion and the advent of computer systems etc.; and WHEREAS, an engineer study recommended the replacement of the current 85 KW generator with a 200 KW generator to supply the emergency needs to the building; and WHEREAS, the hazardous gas detectors replace current detectors provided by an earlier AFG b'T8nl in 2003, these detectors arc past their service life and need to be replaced; and WHEREAS, the detectors provided by this grant will also be interoperab le with our neighboring agencies, wht1e our current detector~ are not; and WHEREAS, this Assistance to Firefighters Grant is SI 18 ,082.00 with the City obligation of S 11,808 .00 plus any cost overruns on the estimates , this grant was applied for in March 2009 so some cost increases are possible, FEMA's commitment is a maximum $106,274.00; NOW, DIEREFORE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: ~-The City Counci l of the City of Englewood, Colorado hereby authorizes the acceptance of the FEMA U.S. Department of Homeland Security Assistance to Firefighters Grant (AFG) and accompanying terms and conditions awarded to the City of Englewood for the purchase and installation of on upi,'Toded genera tor for the Firc:/Policc Complex, and the purchase of upgraded hazardous gas dete.ctors for the Englewood fire apparatus, anached hereto as Exhibit A. Introduced, read in full, and passed on first reading on the 7th day of February, 2011. Publi;hed by Title as a Bill for an Ordinance in the City's official newspaper on the 11th day of February, 2011 . 9 bi Published es o Bill for on Ordinance on the City 's pfficinl wcbshc bcginn:ng on the 9th day of Fchrunry, 2011 for thirty (30 ) days. Read by title and passed on final reading o n the 22"1 dn y ofFehruary, 2011. Published by ti tle in the City's officinl newspaper as Ordinance No . ¥, Series of 2011, on the 25t h day of February, 201 I . Published by title on the City's official website hcginnin~ on the 23"' day of Febru ary 2011 for thirty (30i days. I, Loucrishia A. Ellis. City Clerk of the City of Englewood , Colorado, hereby certify that the above and foregoing is~ ,rue copy of the Ordinance passed on final rea din~ and published by title as Ordinance No . !:I_. Series of 2011. ward Package Mr . Kraig Stovall F.nglewood Fire Department 3615 S. Elati Street Englewood , Colorado 80110-3519 Re : Grant No.EMW -2009-F0-10090 Dear Mr. Stovall: US. Dapar1msnl ol Homefand Security Washington, O.C. 2!U 72 .~~ \■~FEMA ~~ On behalf of the federal Emergency Management Agency (FEMA) and the Department of Homeland Security (OHS). I am pleased to inform you thal your grant application submined under Iha FY 2009 Ass istance to Fi rAfighters Grant has been approved. FEMA's Grant Programs Direclorate (G?D), In consultation with the U.S. Fire Administration (USFA), carries out the Federal ,espons ib,lities of edm inislering your orant. The approved project costs total lo $118,082.00. The f'eoeral share is 90 percent or $106,274.00 of !he approved amounl and your share of the costs is l O percent o r $11,SOB .UO . As part of your award package, you w in find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline tho terms and conditions of y,,ur grant award . Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you request and receive any of the Federal grant funds awarded to you. By accepting the grant, you agree not to deviate from the approved scope of work without prior wrinen approval trom FEMA. If your SF 1199A has been reviewed and approved, you will be abl" to request payments onlinc . Re member , you should request funds whe n you have an immediate cash need. If you have any questions or co ncerns regarding !he awards process or how lo request your granl iunds , pl ease call !he helpdesk at 1-866 ·27 4-0960 . Sincerely, Timnthy W . Manning Dopuly Administrator for National Preparedness and Protection • X .. ' a ' T A U.S. Department of Homeland Security Washir·glon, D.C. 20H2 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM• Operations and Safety program GRANTEE: Englewood Fire Department PROGRAM : Operations and Safety AGREEMENT NUMBER: EMW-2009-FO-10090 AMENDMENT NUMBER: Ar.lcle I Article II Article Ill Article IV Article V Article VI Article VII Article VIII Article IX Article I -Project Description TABLE OF CONTENTS Project De:,scnµtion Grantee Concurrence Period of Performance Amount Awarded Financial GuidRlines Prohibition or, Using Federal Funds GPO Allocations Financial Reporting FEMA Olficials The purpose of the Assrstance to Firelighters Program is to protect the heallh and salety ol lhe public and lirelig hting personnel against lire and lire -related hazards. Alter carelul consideration, FEMA has determined that the grantee's proiect submrtt ed as part ol the grantee's application, and detailed irr lite project narrative as well as the request details section ol the application· including budget inlormation • was consistent with the program's purpose and worthy ol award. l herelore, the grantee snail perfonTI the work described in the approved grant application as itemized in the request details section ol the application and lurther described in the grant application's narrative. These sections of the application are made a part ol these grant agreement articles by relerence. The grantee may not change or make any material deviations from the approved scope of work outlined In the above relerenced sections ol the application without prior written approval from FEMA. Article II• Grantee Concurrence By requesting and rece iving Federal granl funds provided by this granl program, the grantee .icccpts and agrees 10 abide by the tarms and conditions of the grant as sol lorth in this document and the documents identified below. By receivinr; funds under this grant, grantees agree that they will UGO the h.:nds provided t,rough th~ Fisca l Year 2009 Assis :ance lo Firelighters Gra nt Program in accordance with thc~c Articles of Agreement 3nd lhc progrnm guidelines providod in the Fisc:il Year :?COO Assi~trmco to Firefighters Granlc progmm guidance : All documonl& submitted as port ol lhc application n rc m.idc ,1 par1 ol this agreement by rofcronco. Article Ill• Period of Performance Tne period of performance shall be from 04-JUN-10 to 03-JUN-11 . Article IV • Amount Awarded T1e amount of the award is d1;1tr1il ed on t~e Ohli!):.ting Dnc11ment for Avmrd iltlached to lhese articles . Following are Iha burioeted P.Slima l es 10 1 o.tr.h nhject d.,s~n~ nl lhi~ omni (in r.h uiing Federal share plus g ranl ee match): Per:mnnal $0.00 Frinye Benelns $0.00 Travel $0.00 Equipment ~110 ,0 82.00 Supplres $0.00 Contractual $0.00 Construclion $0.00 Other $0.00 lnd1rect Gharges $0.00 Total $118,082.00 NEGOTIATION COMMEl~TS IF APPLICABLE (m,,<OOOcharactersJ Article V • Financial Guidelines rt1e grantee and any scbgrantee shall comply wIIti th~ most recent version ot U1e Adminrstralive Requ1rements, Gast 1-'nncrplas, and Audi Aequ trer'lents. A non-exclusive hsl of regulations commrnly applicable 10 fEMA gra nts are fi sted below: A. Adm,nistralive Requiremen ts 1. 44 CFR Part 13, Uniform Adminislrallve Reqoiremcnts for Grants and Cooperalive Agreemenls lo State and Local Governments 2 . 2 CFA P<1rl 215, Unifun n Admi11 is l1 a1ive Requium1ents for Gt ants and Agreements w ith lr\stilulions of Higher Ec.Juc.;alion, Hosµilab, anc.J OU1t!r Nunprofit Organizaliu11~ (0MB Ci1c..:uh;1r A-;10) B . Cost Pnnciples 1. 2 CFA Pan 225, Cost Principles for St ele, Local, and Indian Tribal Gcvernmonts (0MB Circular A-87) 2. 2 CFR Part 220 , Cost Principles tor Educational Institut ions (UMB Circular A·21) 3 . 2 CFA Pan 230 , Cost Principles for rfonprotit Organizations (0MB Ci.-cular A· 122) 4. Federal Acquisition Regu la tions (FAR), Part 31 .2 Contract Cost Principles and Procedures , Contracts with Commercial Organizationc C. Audit Requirements 1. 0MB Circular /1 -133, Aud its of Slates, Loc al Governments, and Nonprotil Oroanizations Article VI • Prohibition on Using Federal Funds Recipient understands and agrees 1hat ii cannot use any tederal tunds , either direclly or indirectly, in oupport ol the enactment, repeal , modification or adoption of any law, regu lation or pol ic y, at any level ot government, without lhe express prior written ap,rovaf ot FEMA. Article VII • GPO Allocations The recipient agrees that all allocation s and use ot fu nds under this grant will be m accordance with 1he FY 2009 Assis1ance to Firelighters Grant Program guidance and application kit . Article VIII • Financial Reporting The grantee must complete an on -li ne, semiannual linanc,al status repon to meet FEMA requ irements . Semiannual tinancial reoorts ore duo within 30 days ol the end ol every six month period tor the IWe ol the grant. At the end ol the perlormance pe:iod, or upon completion of the grantee's final program narrative , the grantee must complete an on -line final financial statuG report that is required to close ou t th e grant. Ii a grantee's perlormance period is extended beyond the initial 12-monta pe riod, a periodic pHrformance report is due every six monlh increment until closeout. Article IX· FEMA Officials Program Officer: Tom Harrington is the Prog ram Oflicer for the Assistance to Firelighters Grant Program . The Program Officer is responsi b·e for the lechnical moniloring ol lhe slages ol work and technical perlormance ol the activities described in the approved grant applicalion Gra nts Assistance Officer: Jane Eany is the Assistance Otticer tor th is grant program. The Assista n:e Officer is the Federal olficia l resp onsible for negotiating , administe ring, o.nd executing all grant business matters. Grants Management Division POC : The Granls Managemenl Specialisl shall be contacted to address all linancial and aciministrative grant business matters lor this award . ti you have any queslions regarding your grant please call ASK·Gh.10 al 866 -927-564(-to be direcled to a specialist __ _ --· ln. AGA~~Ml=.N I NO . 2. AMt;NUMENl :J . FI ECIPIENT NO . 4 , TYPE OF 5. CONTROL NO . CMW ·2000·FO· 10000 NO . 8'1 ·6000583 ACTION W469000N 0 AWARD 6 RECIPIENT NA\AE ANn 7 l~.St JI N('; OFF1r.F ANO A.O::J FI E'SS A. PA YMENT OFFICE AND ADDRESS ADDRESS Grant Progromo Oiroctoralo FEMA, Fl :,m'l(:lat Servicos Branch Engtcwo:1d Firo Depar1mon1 500 C s ueat, S.W . 500 C Street. S.W., Roorr 723 3015 S. El&ii S1. W.1sl1inglm DC, 2oa20-10:x. Washlnglon DC . 20472 Englewood POC-,l;mn Early Cotor!ldo, 00110·3519 9. NAME OF RECIPIENT PHONE NO. 10. Nt,ME OF PROJECT COORDINATOR PHONE NO . PROJECT OFFICER JOJ7G22474 Tom Herr nglnn 1·866-274-0960 Krolg Stovall 11 . EFFECTIVE DATE OF 12 . METHOD OF 13. ASSIS I" AN Ct AHHANUEMEN"I 14 . f-'CAl-"UfiMANCI::. PEfilUU , Tl 11 S ACTION rAYMl!NT Co ~t !:i hering ~~om :04 JUN To :C::l-JUN-11 :04 .,IIJN-IO SF-270 l1udge 1 Period ~~om:tS-JAN -To:30-SEP -10 -· -15. DESCAIPllONOi= ACTION n . (lnrlicata hmdmg dola tor awards or tlnam:i al changH) PROGRAM CFOANO. ACCO'JNTING CATA PRIOR AM('IUNT CU~A~NT CUMMULATtVE 'NAME (ACCS COOc) TOTAi I AWAR DF n THI~ TOTAi NON • AC nON"M XXX X•XXX •>:XXXXX• AWAl10 . AC'I ION AWMD FEDERAL XXXXX·XXX~-XXXX-X ' •ORJI COMMITMEN T ·-~~- AFG 97 .0t\'1 201 O·M9·3120Gr--250COOOO· $0 .00 $Hl6,2l4 .J0 $106,274 .00 s11 .eoa.oo 4101 ·0 :•;;··· ... ~ :::,·,· ... .::·\·,t,.}Yt ... ; .. : TpTAl ~ ~;,;.:i; :·so.00 1·:~··;: $106,274 .00 ,;•;. $i06,27~.00 ~:·:~.:,:::~ S.1'1 ,808.C~ ' .. ·1 .'. ;•/', b . To do sc rl oe change!. cttu>r than funding dalo or linonclal d1angos , attach schedule and chock here . NIA 16a. FOR NON-DI SAS TER PROGRAMS: RECIPIENT IS REQUIRED l O SIGN AN!} HE I UHN rtlHEE (3) COl-'l ES O~ I HIS OOCUMCNT TO FEMA (Soe Olock 7 for ftddros,) Assis1ance lo FilollghIors Grant rocipto nts Rte not 1equired to !iign and return copies of this document. however, rncipfenl!i sho .lld pr lnl and ko ap a copy ot 1hls documerl lcr tholr recorcs . 16b FOR nl!=;ASTFR PRrmRAMS· A ECIPlE ..... r IS NOT Rl:Ol •. .-1EO TO SIGN This assistance is sut,tsct to terms ond conditions eMached to this owa,d nollco or by incorporated relerenco In program le~s\atlon chedol.iuvu. --·· 1 7. RECIPIENT SIGNATORY OFFICIAL (Namo and TIiie) DATE NI/\ NIA 18 . F::.MA. SIGNATORY OFFICIAL (Name and Title) DATC Jano F..ar1y 2~•MAV•10 COUNCIL COMMUNICATION ·- Date: Agenda Item: Subject: February 7, 2011 9 a i 2009 Assistance to firefighters Grant Emergency Backup Generator for 3b 15 South Elati Street and Ha1.arcinus Materials Monitoring Equipment Initiated By: I Staff Suurce: Fire Department Michael Patturozzi, Fire Chief - COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Council has discussed this grant twice in study sess ions, and approved bringing ii forward as an ordinance. RECOMMENDED AcnON Staff seeks Council 's approval of the attached Intergovernmental Agreement with the Federal Emerpency Management Agency awarding the Englewood Fire Department 2009 /1.,sistance to Firefighters Grant for the purchase and installation of an emergency backup generator for the Police/Fire buildi1111 at 3615 South Elati Street and for the purchase of hazardous materials monitoring equipment. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The existing emergency backup generator is unable to meet the power requirements of the Police/fire building. Ch anging technolugy and the installation of an Emergency Operations Center have iucreased dre electricdl demands. w:thout the grant, the City would not be able to replace the generator. The hazardous materials monitoring equipment would replace e,isting outdated monitoring equipment and would also provide for monitorine equipment for weapons of mass des truction . FINANCIAL IMPACT The Gr,nt i, for $118,062 with the City obligated to match 10%, or $11 ,808 . The City's match would be c c,vere d by the Public Improvement Fund, which has sufficient funds to meet the match . LIST OF ATTACHMENTS Propos ed Bill for an Ordinance