HomeMy WebLinkAbout2011 Ordinance No. 017ORD INJ\NCE NO . !2.
SERIE S OF 201 1
CONTRACT NO, J ~-..)_O/j 9 b ii
BY !\UTIIORJTY
CO UNCIL BILL NO . 18
lNTR ODUC ED BY COUN Cn
MEM tl l:K li!LLI T
!\N ORD INANCE AU TH ORJ ZrNG THE ACCErTANCf: OF A HAZARDOUS MAT ER IALS
EMERG EN CY Pl..ANN ll\G GR.A NT (II.M EI') A\\IAK.UWTU l"llt Cl I Y OF 1:NGl..t:WUUU.
COLO RADO B Y T H E STATE OF COLO RADO DEPARTM ENT OF LOCA L AFFA IRS.
WI rEREA S, the I la7..ard ou s M aterials Em ergen cy Plannin g (I [M[P) Gran t is rundcd through
th e Federa l Dc panm en t 0f Transponati on (US DOT) and ad mi nis tered by the C l0rad o
Departme nt of Loc al Affai rs and exis ts to sup pon hJza rdous mai crials planni ng and exe rcis ing
:tc livi li cs; and
\VI IER£AS. the C:ty o f En glewood ha s three {]) lra nspv rt a1i on rou tes wl·ich have been
dcs 1g 11m i:d as hazardou s ma lcna ls rou 1cs and there arc num e rous Ti er ll rcpo 11in g fo c1h tics w11hin
the C1t)': and
WHl::REAS , any o r these fo c ili tics 0 1 rou tes h:t s the pote nti al to crca :e ac:idc nt s or in cid cn:s
invu lvi.ug hw'..aJ Juu~ 11 w tc:1iaJ:.., a11J
IVHER.EAS , hav ing pro perl y tre.o ncd perso nnel tn respond to an d mana ge the 'ncident wi ll
grc:u ly improve the ove r.i i\ out co r:P of 1h e inc 1den1 ; .. net
WHEREAS. th e c :·, of Englewood Fir e Dcpa 11m en t so ught and wa s alsu award ed an
I la1.a rdous Materia ls l:tncrgcncy Pla nn.,ng Gra nt (J·IM EP) which support s th e En glewood City
Counci l goal ; or:
A safe, clea n and attrac/l vc Ci ty ~t his gmn t pro vides for the tra inmg and
preparati on of fir efig hte rs to respond to and pro tec t the citizen s or En glewoo d
crea tmg a S:l ft:r comm u111t y)
A prugressn •e Cit\' rh ,a f'l'O\ ides rcsp01 1sivP and co.r t eJJic ie,11 serv ices (t l11 s grant
prov idt's fo1 til e tuia l i.:u:,t of lli.11:1i ng 11ci.:cssmy lu c11 ~u11.: IMLU\dl pc1M1 111 1cl Ill the
Cny are we ll pn:parcd 10 respond to un ini.:id cnt at no cos t to Lh e C 11 y); and
V.:HEREAS, the am0un 1 of tl1 c 1-IJvt EP Gra nt is $8.32 0, whi ch 1s thc cosl of co ndu ctin g tw o
cla sses aml on e ex erc ise,
NOW, THEK EFOK.E, 13E IT ORDA INED BY THE CITY CO L'N CIL OF TlrE CITY OF
ENG LEWOOD , CO LOR.ADO, !\S r-o LI..OWS ·
Se c!t.Qtl.l Th e City Counctl or the Ctty v r Engl ew oo d. Colora do hcreb; auth orizes th e
acce pt ance o l the Hazardous Maten als l:mc,ge ncy Plann ing (HEM !') l,rant wlu ch fund s two
l:azmal 1ra 1ruri g co ur se s and one hazma 1 cxerc1sc . alt ac hco hereto as A11achmcn t I .
S(!c :ion 2. T he MJ yor is hcreh y :i.uthtJ rt zed to !:ign !.:'.l id Agrccmcn1 for and 011 h\.:h:-t lf of the
C ny o f E 1glcwood, Colorado.
l mrocluc;c\, 1cad in fu ll , and p ass:!d o n firs1 r c;i cl 111g on Ille~ i "r.ay o f Mi.t 1c11 , 20 11.
l'ul !i,;;i,c.,.I by Ti! le ,,s :, n 11 1 fn r an O rdi 11.1m:i.: in 1hi.; Ci1 y's o fl'ici;,I 11c.:w'-:p apcr on th e 2~1h cl:1y of
rvl:1rc h. 1 1 · 1.
Puhl,sl.cd .ii. n l'\i \1 fo1 ill c rd 111;m 1·r-nn 1hr C:i 1y·~ nffic-inl w1:h •dtc hccm ninc 0 11 1h r 21 rd day ol
M;i rc h. 2J 11 fo r thirt )' (.10) <l ays.
Rea d by titl e ai:d passed on fi nal rc acl tng nn th e 4" cl ay of April .2011 .
Publl sht:. by 11 1l e m lh c C11 y's 0 1l1 c1a l nr:wspapcr :,i: On il 11:111 cc No ,/..2_, Sc J'IC $ 0 1 LOJ 1,
011 th e Rth da, of A pr il. 20 1 I
Pubh sht.:d by !Il le on lhc Ci1y',;;, o fft ~·w l wc hs itt: hcg mnrn l: 011 1hc 61'1 day or
;\·m l, 201 I f0t thirty (10) d ays
I r 1"111< nsl·i:, ,\ PI ii,;;,, ('i1 y Ckrk n f 1hr r i 1y nf~nglcwonrl, r.n lnrndn , hereby certify thJ.l the
.i bo \ t.: and foreg o ing is :,, 111.1 c .-:o py of th e 0 rd i~na ncc passed on li n'll re:.iding :in d pub lis lu:<l by
titl<.:a :. O rdinn ncc No /.2_, Series of 2011.
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IIMEI': II EM7 111 98
AG REEMENT
Betwee n t he
STAT E OF CO LO RADO
DEP A R TM.ENT OF LOCAL AFFAIRS
Fonn of Fina ncial
Assi stance.
Agrc c111 e111 :Jc111i Ci c11tiun :
ootr3cl Encum brance ti :
Con tra ct Management
Sys tem #:
Pro jc-c.:t l nfor m :i~ion :
Pr oj ect/A ward Number ·
Proje ct ~n mc:
Perfomiancc Pen od:
Hn cr Desc npll on o r ProJC Ct /
Ass istan ce :
And th e
CITY OF ENGLE \VOO D
[8}Gra n1 0Loan Awa rd Amo unt SH,32 0.0U
I I EM7 1 H9S IDOLA 's ;i nm:1 1)1 idi?11tifica rion t: for rl,is agreement)
{State nf Colorado's pnmm:\' 1rlemtficat10 n # fu r 1h1s agrP.e ment)
]JEM711-19 8
Cirv of Emde wood !l az.111 ~,1 11a1 u11.n;
S<art Da te: The Effe ct:vc Date c od Da te: 9/3 0 /20 1.l
Th e C 1tv or Englew ood will he condu ct ing a CA~1EO ha zmal tra ,nt ng and
table top cxc rcis~ fo r th e Fire Dcu ann .cnl.
Prog r:l m & F und ing l nfo rmario n:
Prog ram Na me Hazardous Ma terial; Emc rgcncv Prepared ness (H M EP)
Cata log o f Federa l Do mcs11 c Assi stance (CF DA) Number (if fcdeTl l fund s): 20. 703
Fun din g Acc ount Codes: ~I0~00/1_~l_H/F~l~T~H~/~j0:i.~H/=S.,_l l~O~-----------S8 320 .00
~------------------------------------~
L l'~ge 1 of 17
Fo rm Revi sed 04 12010
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TABLE O F CONTEi':TS
f>A IITIE S.
7 EFFECT I V E 11ATE AND NOT1CE OF NON LIAB ILITY
ll EC ITA L S
4 llEFINI r1'1 N<;
> l"FIHA and FA KL Y TF:W I KATI O,
6 <;T II c-1;1v1 ENT OF l'ROI EC f
7 1'11 \'MENT S TOf;RII NTEI·
~ RF PnR f l NG . NOTI FI C AT IC,N
9 (;U,\NTEE RFrOR OS
10 CO NF I D 0.1,T I AI INFOIIMA T;r1 N8l'ATF IIFr.OllDS
11 fflNFUr:TS Or l lsTFHES I'
12. l<EPRES F NTAT IO~SA".JD WA RR A\JTIEti
11 I NSI JIIA'Jr.F
14. lJREA CM ....
15. IIEM ED I ES .. ,.,.
16, NOTI C l!S 11 11d II El'llESEN T ATI VES .
17 . RI GHTS I N UA TA, DOC UMENTS, ,\ND C'OMl'UTER SOFTWA RE ,
18 . GOV ER NMENT~J. IMMUN I TY ..
19. SfATEW I UE CON J"KA T MIINIIG l,MENT SYSTEM .
20 II EST IU CT ION ON PUHi.iC IJ!;NCF ITS.
2 1. G ENEl :11 1. l'llQVIS IONS .
22 . CO I.O RAOO Sl'l,CI A I. l'll OVIS ION 'i ,
SIGNATLRE PAGE .
EX I-I I BI TA -A l 'l'LI ,\IJLE 1..11\VS ...
EX HIBI T B -ST AT MENT OF l'ROJ ECJ'(S0 1') ...
EXH l lll T C-G RA NT A PPLI CATION 1'1\CK./,G E .
FOR\il I -G RANT FU N DI NG C H ANGE I.ETl'ER .
I. l'AltT I ES
.2
•
I
"6
6
" 7
7
"" "' 7
"' 9
"' 9
, .I I
.. II
..I I
12
. 12
·• 12
"""" .. 15
. . '"' 17
.. ... A -I
.. ............ B-1
........ C-1
.. .... Fl•\
T hi s Ag ree ment (herei nafte r called "G rant'') is ente red int o by and betwee n the CITY OF
EN GLEWOOD(hcreinaftcr cs ll ccl ''Gran tee"), and the STATE OF COLOP.A DO ac tinf\ by and throug h tl1 e
Dcpa11111c nt of Loca l Affa irs for the be nefi t of the Divis ion of Emergency Manag emen t (he reina fte r called the
"Stai e'' nr "DOLi\'').
2. fff,ECT JVE \li\'J'E ANU NU'J'IC E m · NUNLIAIJILITY.
Th is Gra nt shall not be effect ive or enforcea ble until it tS app roved and sig ned by the Co lora do Stale Con tro ll er
or 'Jc s1gncc (herein afte r call ed 1h c "EffcCIJ \'C Oa1e"). The State s ,all not he li ab le to pa y or reimhurst: Gran tee
for :my pc rionn:rncc hcrcuntl cr. includin g. but not lmli tcd lo costs or ex penses 111 currcd . or be bo un d bv anv
pro vi,,;inn hrrcnf pnn r Ill {(N' rhrr kPrl np1im 1(~') hr4ow) ·
A.~ T he Effecti ve Date
B. 0 ThL: l,uc , tu UCl.U I o f the; Effec ti ve Da te 01 th e da te of a scpa 1a1e lellc 1 issued by the Depart111 c:111
("R l:-lca st. of Fu nds Le ner") notify ing Gra mec of 1hc cornp lcuon of a s:1 ti sf:t c1ory crw 1ro nnumrn l rcviC\V
and .i rnh onz?ng lmrntcc to obligate or use Grant Fund s.
C. 0 The Effective Dat e; provi ded , howeve r, tlrnt all Proiec t costs, tf spcc,lica ll y oulh oriz cd by the fund ing
auth or ity. m..:urred on or after __ . ma y be su bmitte d for re ;mbursern en t as 1f incu rred =irte r the
Effrcti vc D.i1r .
D. 0 in sert da te fo r au th vrizcd p1c•agrcc m ·,t costs , us defined in §4 be low and/or in Exhil.,i! 8 1 Sto tcmc nt
of Projr.:a;L. Sui;h cu::,ts 111i.1y IJc submittcl.l fo r rcimburscm cm as if in curred afl cr th e Effective Da1...~.
E. D T he Effec ti ve Date, prov ided 'iowc ,·e r, tlrnt th e costs 1dcn t1lied in th e checked subsec ti ons bel ow may
be s ubmiued for reimburse mcn · ,>· if incurred after th e Effec tive Date (see ch ecked s uboption(s) below):
i. 0 All Proje.r t costs , 1f <:;pe, ical ly :rn rhori7.c d by th~ fl•rid in g authori ty , in curred on or aft er in seJl
federa l r rant 's c ffccti v•~; a nd
HM EP: 11 EM711198
ii. 0 Pre -award costs for insen purpose, if a ny , inc urred on or a fi c r insert sl a rting d a l e a ll owed under
th e rcdern l ~1w:1rd fo r p re-a ward cos t s .
F. 0 All or some o f th e coSIS or ex penses io c urred by Gr:m tee pn or to th e Effe ctive Da te which ha ve been
or will be paid w11h non -fe dera l fu nd s may be in clu ded as a pa rt of Grant ee 's non -federal match
rc9 u i1e m cn t, set fo nh he re in an d in Exhibit D, Sta tement o f Project , if s uc b co sts or exp enses n1c
pro per ly doc um ente d as eli gible cxptnscs in acc ord ance with 111scn rcfcr cnre to proper documentation .
3 . RECITALS
A. Aulhori ty, Ap1ir opriation , an d App rova l
Au thonty to c1Jte r int o th is Gran t ex istS in C R S §2 4-32-2 105 an d fun ds have bee n bu dge ted . a ppropria ted
and o t.h erwise ma de ava ilabl e pursuant to Pl ease cite Statu tory or oth er legal refe ren ce and 3 sufficie nt
unenc um b ered ba lance lh crco f rem ains available for pay ment. Req u ire d n;,p rova ls, clearance ond
coordinati on have bee n accomplisbcd fro m and wi th appropriate agencies .
B. Co n sid er atio n
The Pa ni t!!-ar kn nwh:rlgc th m 1h c mu nrn l p rn mi..;e..; anci cove nant...; cn nl:l ineci here in :mrt ni hcr goorl nnci
val ua ble con sid era ti on arc suffic ic nl and adequ ate to sup p rt thi s Grn ot.
C. Purpose
The pu rpose of this grant agree ment is desc ribe d in Eihibit B.
D. Referenc es ' .~\ 11 re ferences 111 t.hi s Grant to sect ions (whe ther spelled out or usi ng th e § sy mbol), subsec1io ns, cxh1bi 1s o r
o lh cr attai.:hme nts. nr~ references to sec l!ons, s ubsect io ns, exh1 b1ts o r other aua chment s conta ined herem or
incorpora ted as J pan hereof, unless otherwi se noted.
4. DEFIN ITI ONS
TI 1~ fo J;owi ng 1em,s as .,s,·~. !1 erein sha ll be cons tni cd and i,u crprc tcd ns fo ll ov1o•s .
A. E,·a lu a rion
'·Eva lu :Hi o n" means th e process o f examining Grante e '5 Wo rk ::i nd r:.i.1.ing it b.1scd on crncr.a csrnb J;s hed in
§6 and Ex hibi t B.
B. Ex hi bi ts ond Other Attac h ments
The fo ll owing are att ac hed he rein ;mcl mrnrpn ra 1ed hy re feence he rein·
i. Exh ibit A (Ap plicable Laws)
ii. Exhibi t B (S 1a1e:11c11 1 o r P,ojcct)
iii. Exhi bi1 C (Grant Ap plica ti on Pac kage)
ii. Exh ibit D (rF A TA Pr ovi sio ns)
v. Fo m1 I (Crr rilll Fund ing Chn ng e Le rt r r)
C. Goods
" oods " rnc a.ns tangib le matcn:il acquired , producr.:d, or delivered by Gr,tn[c c c11hcr scpara 1e ly or rn
con1 unction w1Lh th e crv1ccs Gran tee ren ders hcrcun dl·r
D . Gran l
'·G r.m t'' 1"111.:,111!) th i~ ;1g1c:t:n1cnt, it s 1c,1us a11U 1.:0111li i.i u11 s, a u adn::U cx.hili ll s, Uui.:u 111c11 b 111 i.:urpu 1atcJ by
reference, nnd any fJ ture modifying ag ree ments, cx hib 11S, att a.cLmcnl s or rcfc1 1ccs incorpora 1ed herc m
pursuant 10 Co lorado State law , Fi scJI Rnl es and State Contro ll er Pol icies.
E . Crn nt F un d s
"Gran 1 F unds" mean s a 1ai lab lc fund ~ pi!.y ab l~ by the S1:i.1c to G:a □t cc pmsuan l 10 thi s Grant.
F. Party or Pnrti rs
"P:my' mean s th (" Sr:,,r or Grn 11 1ee and ·'Parti es " me~ns bOLh the St:ue ;rn d Gmntrr
G. Pre-co ntrn ct costs
"Prc ·agn:.:emeul costs", wll cn app licab le, means th e cos ts im.:u.nt:·I uu or ;1ftt:r the Jalc as speci fi ed in §2
above , and th e Effect iv e Date o r Ibi s Grai:t . Such costs sha ll have bee n de 1ai leo in Gra n,ec 's grant
applicat ion and speci fi cJlly au1honzed by 1he ~late and inco rpora ted hercin lo Exhihit ll .
H. Proj ect Bud get
'·Proicct Bud ge t"' meJns the budget fo r the Work de scnb<:d in Exhibit 8 .
ll ~I E I': 1 I E~17 1119H
I. Progrnm
hProgram" mc:ms the gr:int prog ram , ns s pec ifi ed on the firs t page, th al provi des th e funch ng fo r t.1is Grant.
J . R e vie w
"Review" mea ns exami ni ng Granlcc ·s Wo rk to ensure that n 1s adequate, ai.:cura1e. correct and in
accnrd:rncc w ll h 1h r. c ri1 cr::1 c~t:ihli -.ht·rl 111 §6 :t ·H I F\·hihit R
K . Sc n •irc s
"S cn•i~cs" m cn n5 the req uired ~c rv,c,cs to be perform ed b/ Grn11 1cc prn surmt 10 1hi s Gran t.
L .•. 11h•!;,l"fl 1tt cc
.. S ub-grantee " mean s 1hi rd-p:i rt1 c~. i:·:llly, rngagcd by G1.i n1 ,;c 101 1d in pcrrorm :rn cc of hs ob l iga ti on <:.
M. W ork
''\\'01k" mc:ms th e tasks and r.c 1:v1t 1cs Grant ee is req uired 10 perform lo fu lfi ll tts obl1ga ti o11 s un<l c1 thi s
Grant :111d Ex hihit B, inc ludmp the per fo rman ce oftht.: Serv ic e:-:m d delive r/ of th e Goods.
N . \.Vm It Pro,lu cl
''\Vnrk Procll\Cl" mr,1 ns 1hr 1:rne ihlc or in1;1 ngib lr rcs 11ll s of(ir:mtrr.'s \Vnrk , includ ing, h111 no t limit crl tn ,
,;o fl \\':i re, resea rch, rcpOrl '-d i~, d,1rn , photog rap hs, nega tives or other linishc-C or unfinished docu meot s,
dr:1w:ngs. 111oclcls, siirvc ,.laps, m:Hc nal s , or work product o f any type. 111c.ludmg draft s.
S. l'ERM n11d EA l !LY TERM1 1'ATI ON .
A. I nitia l T enn
Un les s othcrw1~c pcm1ittcd Ill §2 .1bovc . the Parn es 1cspcctivc pcrfo:1na 11 ccs unde r th is Grant shall
co mm ence on the Effectiv e D.uc. Thi s Gran t sh:1 ll te1 minatc on 9J.10/2011 unle ss sooner 1crm111 a1~d or
fu 1thc1 cx tcnJcd a, spcci f:cd elsew here herei n.
B. Two Morllh Ex t c 11 siot1
The Stutc, a1 ils :;c,l c <!i:;crctiun upon wr i1tc11 11011cc tc, Giantcc ns p:·o"idrd in~ l 61 ma y unilnt crally cstc11d
1h c term f thi s Gra nt lorn pcnod 11 01 lC\ cxc.:ed two mon·.hs if the 1•amcs nr~ ncgo1ia 1inl,; n rcp lnccmcnt
Gra nt (and nol mcn .. !y seek in g n 1cnn cx lcns1on) :i t or near th e e nd or ~r.y ini ti al 1c:rm or ;my cx 1cnsion
thc1c of. T he p1 ov 1:,1011s o f th :~ G 1.1111 in c fTc..:1 whcr ~ut.h 110 111.:c is given, ind uding, but no t lin ,itcd to
p1 icc.:s1 1atc~, am! deliver } 1cqui1cn 1.;11 1:,, sl i.11 1 1 c111t1i11 i1 , cffccl du, 111g th e twu 11 1<J 11 th cx tc11s iu 11. The two-
munlh cxlc11 ~ion :,hall m111 11.:llialcly tc rn1 i11.iu.: wl.c11 am.I ,r a rcp l,1cl~111clll O rallt 1:, approved ;111d :,igu c(.] by
th e Colo1.1do S1a11.: Comrollcr.
6. STATEMENT OF PR O.I F.C l'
A . C omplcli un
Grnntc:c s lrnl: complete the Work and 11s ot her ob li go t1011s us de sc r ib ed herei n nnd in E:\hi bil B. Th e Stntc
:-.ha ll not be iii'.1.hle to compensate Gramce for any Work pe rformed prioi to th e Effective Date or after the
tc.;1 mi11atiu11 l•f thi s Graul.
U. Gooch :mil St~r vices
Grunt cc shall pro cu1 c Goods and c r11 c c s ne cessary to co m ple te the Work . Such procurement sh ,tl l be
acco mpli shL.:c 1 usir.g :he Gran1 Fund s and shall nm increase the ma,:inu1111 amount paylblt: hereu nd er hy the
S 1a1e .
C. E mployees
A ll pc ,sons employed by Gran lc~ or Sub -g r1ntccs shnli be considered Grantee 's or Sub-grantee!-'
c mpl nyr.c(~) fn r al! p111-p o"c,; hcrc11nctcr mu\ s l::.ill no 1 he cmplnytcs of 1he Slate fnr a ny purpose :lS a n·~ull
o f 1h1s .,rn nr
7. PAYMENTS TO GRAN T EE
Th e Sta ie shall . in accordance wi 1h the pr ovi s ions of 1hi s §7 , pay Granicc in the fo llowin g amounts and us mg the
mc1 ho ds sc i fonh below :
A. Maximum Amo unt
The max imum amounl payab le und er 1his Gra111 to Gran1ee by 1hc S1a1c is $8 320.0 0. as dc1cm11 ned by 1he
. rate from avai lahlc furnfa ,rantc e agre e~ 10 provide any addi ti ona l fund s requi rt!d fo r the succes s fu l
com pl e1 ion of 1he 1 .'✓o r k Pa ymr nl s 10 G rn riet> :i.re :imit ccl to 1hc unp3id ob lig ated ba l;rn ce of the Gran! a~
sci fonh in Exhibit B.
rage 4 of 17
IIM E r : 11 E~l1111 98
D. Pay me nt
i. · Advan ce, Int erim and Fi nul Pa yments
Any adva nce payment all ov.cd unde r Lhis Gran 1 or io Exhibit B sha ll co mp ly with Sta te Fi sc al Ru les
and be made rn accordance with the prov isio ns of th.t s Gra nt or suc h Exh ibit . Grantee sha ll mHiate any
payme nl reques ts by subm iui ng invoices 10 1he S1a1e in th e form an d manne r se 1 fon h and approv ed by
1h e Staie.
ii. Int erest
TI 1c Sta te sha ll not pay interest on Gra nt ee inv oi ces.
iii . Availab le Fnnds-Co ntingency-Termination
The Sta te is prohibite d by la~v fr om makmg fi sca l comm1tmcn ts beyon d the term of th e Staic 's cu rrent
fisca l year. Therefo re. Gra mee·s compema tion is c~ ntin gcnt upon the contin uing avai lability of State
appropri a:ion s es provided m th e Co lorado Special P1ovisioos, set fonh be low. If federa l fu nds arc
us ed wil h tb is Gran t in w hole or in part, 1hc Sta1c:'s pc rfonnan ce hereunder is contingcn1 upon the
co ntinuing av ailab ility of suc h fu nds . Payme nts pur suant to Ul is Grau l shall he ma de on ly from
ava ilab le funds enc um be red fo r thi s Grnm and 1he S1a 1cs liabi lity fo r such pay 111cn1s sha ll be lim i1ed
10 th e amount remaining of ,llch encumbe red fun ds , If Sta le or feci ernl fund s :i.re 1101 fu ll y
appropriat ed, or othcr\v :se becom e unavaila ble fo r this Gran t, th e State ma y tenruna te it in whole or to
th e cx tCtll uf fwuli ug n.:duc t iu11 . wit..h uut furt her l i~Ui lity, afi cr prov iding 11 u1il.'.c lO Gnrn tcc in
accorda nce w1d1 §16.
iv . Errone ous Pa yment s
A t th e Sta11:'s so le di scre ti on, paym ent !-mad e to G ran tee in error fo r auy reaso n, includi:1g, but not
lun itcd to c.,verpaymeot s or imp ro per pay ments, aud un i:!xp end ed or excess fu nds received by Grantee ,
may be recove red from Grant ee by dedul.'.tion from subs eq uent pc1 ymcr.ts und er thi s Gra nt or o th t:r
Grams , gran ts or agree ment s be twee n the Sta te and Gran tee or by oth er approp ria1c methods and
co ll cc 1cd as a deb< due 10 the Slate. Such funds shall no, be pa id 10 any party 01 hcr than the Stale .
. U!tc of Fumb
Grant Fun ds sball be used ocly fo r e li gi bl e co s<s id enti fied he rein and/o r in Ex hib it B .
D. Mntching F un d s
Gru nt .:c shnll provide outchin g fund s as pro vided in Exhibit B .
8. RE PO RTl i\G -NOT I F I CATI Oi\
Rcp ons, Evalu ations, and Rev iews requ ired under thi s §8 shall be in acc ordance with 1he procedu res of and
insuch fom1 as pre sc ribed bv the St ale and in accorcancc w11h §19 , iflppli cabl e.
A. Perfor mance , Prug re~s, Perso nn el, anti Fu ndi;;
Grantl!C shall subm11 a rt:pon to the Suite upon exp1 ra t1o n or so oner tcnn iaau on o f th is Gra nt , con tainin g an
Evalu ttti un aml Rcv icv, of Grantee's pcr fo mrnnce and 1h c ii nal srnrus of Gra mce·s obli gati ons hereu nde r.
In addi tion, Grln lec s ball comply wtth all n·port ing rcq uirc mc ots, ,fan y, SCI fo rth 111 Ex hi b il B.
H. Li tign tin n Reporti ng
Within IO da ys aft er bein~ se rve d w1tll auy plcachn g in a lega l ac twn fi led "''lll.i a c-1 u11 01 ad1111 111 su ati,•c
age ncy , relat ed 10 this Grar.t or which m.t y r\ffcc l Grant cc ·s ab ility 10 t:crfo m 1 i1s obli gatio ns hereunder ,
Grn n1 cc sha ll no ti fy 1he S1a1c of su ch acti on and de live r co p ies o f suc h plc •dings 10 1he Stal es pri ncipa l
rcprcsc ot ati vc as id ~nti ti ed berem . If 1be Sta 1c's princ ipa l repre se ntative is not th en serving, such notice an d
copies shall be d e h '✓c rcd 10 tbc Ex cc u1ivc Dire ctor of 1he Dcpanmcnl o f Loca l Affairs .
C. Noncomp liance
Ci r:rnH:c'c;, fai lure 10 rro vicie re port s a.1d no1ify th e ':i 1atc m a 11mrl y mann r r in acco rdaacc w1 1b this §8 may
res uil in 1bc delay of payme nt of fund s and/o r 1cnn ination as pro vi ded un ce r u1is Grant
IJ . S ub gr:in ts
Cop ies of aoy aod a ll subgr a n<s c n1 crcd in1 0 hy Grantee 10 pe rfo rm 11s ob hg a11ons hereund er shall he
sobm111ed to lhe S:a1e or it.S principal rep resentalivc upon requesl by lh e Sta ie . Any and all subgrants
en tcrc:d i.uto by C :-a ntc::e rc lalcd to us pc rio mt J.Ul:c hc n::uu de 1 ~ha ll u mpl y wi th all uppli l.'.a l.ilr.: fL'dcr.tl an J
Stale laws and shall pro vide 1ha1 such sub gra nts be gove rned by lhc law s of1h e S1a 1c of Col orad o.
Page 5 of 17
II ME I': II EM7 111!.IK
C)_ GRAl'\TF I( ,rnr.onns
Grn .. t•·C! s hrl' 111:ikc, keep , m:i.i ntain and a ll ow in s pection an d mon i1 ori:-1g of th e fo ll ow in g re cords ·
A. 1Vl :li 111 c 11 :111 cc
GraJ~lCC' sha ll nrnkc, keep , maintain , and all ow in,pection ontl monitoring by tht: St al~ t)f a co mpl cu: file of
oil r:::c ords , docume nt s , co mmun ic ati ons, notes am; other wr iue n mat erial s, elec tro ni c media files, and
c·,111 , unic atiun s. per1011ung 111 any mn1111 cr 10 the \\iorK or th e delive ry o f Sr.:rv1c cs l mc lu<l 111 g, hut not
\1111. ··G to the operatioc "f program s) or Goo ds he reunde r Gran tee slmll 111ain1:-un such reco rd s (the Ile-co rd
/(c 1c11ti n11 Period) unt il th e l:J M :o "J ct.:u1 oi th e fo llowi ng · (i) .1 per iod of thr ee ye ars after th e da te tlus Gran t
·, comple1cd. tcrmma tcd or final pt1y mc11 1 is m:i dc hereunde r, whi chc1,cr is lull:r. or (ii) for such funlv:::r
prrioc\ a, may hr ncc cc;cmy m rci::olv e an;• 1w 1ul111g 111 :t ll ers, or (i ii) if :rn m1d it is occurri11g. or Gr:rn1cc ha,
rc<.;c1vc d notice tha l :.in aud 11 1$. pend ing , lh e n un1 i\ such aud it h:t s be en co 1Pplcred and 11 s findin gs h.tvc he-en
r\!-:o 1vc<l 1thc: ''Re co rd R!!tcntu,n Peri od '').
8. l11 s pu:l ion
Grnn1 ec s h a ll pcnni t th e Staie, the fede ral gove mm em ::i nd any othe r duly au1hori 1.cd agent of a
gove rnmental ngcncy to m1d 1t, inspect, exan unc. excerp t, c py and/o r 1ran!-icn be Gran 1cc's re cords re lalcd to
thi s r:int durin g the Record Re tention Peri od fo r a peri od of three ycrirs fol lowi ng tcrm11m1i on at this
Grant or fi na l p:i yment hereundP.r , whiche ve r is later , 10 ~ss url! co mp lian ce with 1hc ter ms here for to
e va luat e Gran tee's pcrfonnancc hcreunckr. T!1c S1:1tc reserves th e righ t to mspcc t th ~ \1/ork :i.t all
reasona ble 1i111 cs and places du rin g th e term o f this Gr:t nl. in clud in g any ex tension. If 1hc \1/o:-k foi ls 10
confonn lo 1lw n·q 11irc111cn 1c. flf thi s (ir:1111, the , 1:11c 1llay rr.q uirc Cinm lcc prnmp 1ly 10 hring the Work im o
confo1111i ty w ith Ci rant rcq ui rcrncn l!i . :1.1 Gran tee 's so le expe nse. lf the Work c:111 1101 be brCl ughl inlO
confo rm nn cc hy re-pcrio nn:rn cc or othe r co rrcc 1ivc mca!':urcs, th\! St ;it c mny rcq u1r '" Grant ee to tnkc
ncccs,.1 11• ac 11011 10 en sure that future pc rfo 1 m~ncc co nform s to Grn nt rcq 11ircmc111 s ~nd C)':!rci sc the
1c1m:U ics a v,1il:t bl1,; un der 11lb Gra111 , ti t lt1 \\ u1 111 e:1u 11y in li eu of or in cu 11j un c11on with such corrc c1ivc
im!asurcs.
C. ~1o n it ur ing
Gr:intcc sha ll pcnni t th e Srntc. the f:cl cnil gov <.:m mcn t, and oth er govcmmc nul age nc ie s having
j uri sdicti on, in the ir so le di sc re1io n . to monit or all :v·uv 111 es co ndu cted "Y Gra nt ee pu rsuant 10 th e t.:mns of
1hic. Gr:rnt n!-mg any rr:1 ... nn.th lr. pn1 cr<l11n:, incl11rlin g, hu1 not hmi:ed 10 int erna l cv:i l11a1i on procedure s,
exa min ation o f prc,grJ1 11 data . r,;pc,.:i ::il .111 :dy ~c~, c,n-s 11 c che ck in g, f :mna l a11di 1 cx :imin:i 1in nc., nr any other
pr ocedure~. All moni1 ori11g co11 tro ll cd by the Sta te shall be performed in a mJnn cr that shrill not undl ily
i1:tcrfcrc w i1h Grnnlcc's performance hereund er.
U. Fina l Audit Rep ort
Gra ntee shall provi de a copy ot its audll report to UULA as spcc 1ticd 111 t,:xhil,i l ll .
10. CO l'\FID EN T IAL 11'\FOllMATJO N-S'· ATE RE CORD S
Gri'i nl cc s h.:i ll co mply with the prov is ions on thi s §10 if it becom es pri vy w confidc111ial infom1 ation in
on nccti n with HS pc rfonn:mcc hereunder. Co 11 fidcnt ia\ infunnu1i o11 111.,;lu1.h.:s. Uul 1~ nut m:c.:c~!,.11 ily lirni tcJ tu ,
st ale re cord s, pcrsunncl re co rds , and inforrnJ.11 n co nce rning iJH..l iv idua ls.
A. Cu nr.d cnti:ility
Grante e sh,11 1 keep all S1:it e re corcis and 111 fon wui on co nfi dcn li JI al all 111ncs and to co1np ly with all lnw s
;mci rcg11 b1i ons con ce rnin g c:n nfi <lc 111i nhry nf mform :u inn . Any re ques t or dt:1rn:m d by a th i1d party fo r Sta te
rec ord s an d 111fonn at1on 111 the possess ion of Gr:in1 cc shnll bc imrn r <l i:ue ly forwuc!ed IL" th e S1:i 1c's
pri nci pal rcprcscn 1:it 1vc .
ll . Notinc:1t io n
Gran tee shall notify us agent , em ployee s, Sub-grani ces, and ass:gos wh o mn y co me into co nta c l with Stai e
records an d co 11 1id enua l inl ormat1 on tha t each is subJCCt 10 th e confi d::m iality req uir ement s se1 forth herei n,
and s ha ll prov id e eac h w11 h :-i written exp lanation of such req uirements before they arc pem1iucd 10 access
s uch reco r ds and infonna llon .
C. Use, Security, and Rete ntion
on fidcntial informati on of :rny kind sh:!.11 n'.lt be distributed or sold 10 any third party or use d by Gra ntee:
or its '1.gc nt s in :my wny, ex ce pt as aut hori zed by ttii s Grn nt or approved in wri ting by the Siate. Gr.m tee
P:ag t 6 of 17
IIM EP: l lE~l 7lll98
shal l provide and ma int ain a sec ure ~,wiro nrnent Ll u•t ca surcs co nfid ent iality of all Strn e reco rd s a.ad oli.1cr
co nfi dent ial mfo m1at ion whereve r loca ted . Co nfid en tia l informa tion sha ll no t be retain ed in any files or
otherwise by Grant ee or 11s agent s, exce pt as permitte d in th is Gm,., or ap prove d in wr it iog by th e Staie .
D. Dis clo surc-Li a bill!)'
Disc lo sure o;· State re cords or other confidential mfonnation by Grant ee for any reason may be cause fo r
legal action by third part ies again st Gra n<cc , th e Stat e or their rcspeC!ive agent s. Gr1llltc c sha ll, ,o th e cx,ent
permi tted by law, ind emnify, save , and hold hann less lh e S~,i e, i<s employ ees and agen ts, ag amst any and
al l c laim s, dn magcs, ha b1l i1y and cou rt awards inc lud ing costs. ex pen ses, and anomcy fees and relat ed
costs, in curred us a res ult of an y ac t or omiss ion by Grantee , r its emp loy ees, ugrn ts. Sub~gr ant ces, or
:1s:,ig 11cc;:, pu ,..,u;u11 to this § I 0.
11. CONFLICTS Of INTER EST
Grantee si,.-!ll not engage in any busmcss or person al <1ctiv :11c s or pra ctices or main ta in any re latio nships wh ich
co nfli ct in anr way wilb the fu ll pc rfo nnancc of Grant ce·s obhgatiuns hereunder. Gra nt ee ackn owledges lhat
w ith re~i,>e ct to thi s lirao t, cv co th e appc~ua nce of a co nflic t of m1e res 1 1s harmful to th e St:ne's int ere sts. Abse nt
the St.:1.t c's !"r ur written approva l, Grant ee sha ll refrain fr om any prac ti ces, :ic th·iti cs or re lati onship s th m
n:asom1bly ar i1ca 1 IU la : in r.;uu n ic t wit h r.l tc ru ll pi.:rru1 111a.JJ CC.: urG1 u11u::e·~ ul.,l igu tiuu~ tu tl1 e ::i tutc: li t:n.:u11 dt:1. If
a confli ct o: ap pearan ce ex ists, or if Gran lee is t:n ce rt ain ''-'hct her a con fli ct or the appea ran ce of a co nfli ct of
in lcrc st ex ists, Gran tee shall su bmit to the Sta ie a di sclosure stn tcmcnt se ttin g for th the re levant detail s ior th e
State's co nsi dcrn lio n. Fail ure to promp tly submit a disclosur e . tatt!me nt or to fo ll ow the State's dircc1ion in
reg:irci to thi.: apparent co nfl ic t cons1i tu tes a brc:ic h ofthi !=: G r:i nt
12. REPR ESEl'\TATIONS AXD \\'ARRA.t'iTIES
Gra nt ee makes the following 5pec ific repr cse nt a1ions :ind w:irraouc s, eac h o fw luc h was relied 0 11 b} the Sm tc in
ente rin g int o this Grant.
A. Srn ndard nntl !\tann er of Pcrformanrc
Gran tee sbal\ pcrfonn its obl ig ntion s her~unde r in acco rd:tncc wi th th e highes 1 s1andards of care, skill nnd
dili gcucc iu ilic ind ustf)', 1radcs or p1o fc ssi 11n and in lh c !-c-qucncc and manne r set fo nh in thi s Grant .
B. Le gal Authority -Cra nt ee a nti Gra nt ee's Signatory
G1a.n 1cc Wf.11 1au1 s tha t ii pv ~::it:s ::oc!> th :: k gal au 1ho1ity to e nter iut o ibis Gra nt J nd th~t 1l ha s ta ken all acllons
required by us proce dures. by-laws, and lor applicab le laws io exercise ihm auth ority, and <O lawfu ll y
au th on ze it s under signed Slb'llDtOT)' 10 execute-this Grnn t, or any part tb c:-cof, and to bind Grantee to it ~
,cm1 s. If reques ted by th e S,a,e , Grnu tce sha ll prov ide <li e Staie wi th proof o f Gra n,ee's a uthorit y to cmc,
int o th is Gr:m t w it.b.i.n l 5 days of rece ivi ng such req ues t.
C . Lic enses . Permits, Et c.
Grantee represents ~md warrants !J1 a1 :\S o r' Lh e Effcc 1ive D:i tc it h:is , and th at at all tim e£ d uri ng th e term
hereof it shall bave . .al its so lc ex pen se, all licenses, cc:nifi ca tion s. approva ls, ins ur:inc t\ penn ir s. and other
:u 11h nri1..11 1nr. rl'q nir('cl hy l:rn, 10 rerrnrm i,.., nhhga ri or,.., he1c 11 n<l er firanh~c w:t rT an 1s tha 1 i i r,h .'.l ll main ta in
all neces sary li censes, cc nifi ca 11 ons, :i.pprova\s, ins urance, pem\it s. :in cl Olhe r auth ori za tion s req uired 10
properly pe rfo rrn thi s Grant, without rci:nbursc mcnt by the Stat e or other adjus tment in Gran t Funds.
Addi ti ona ll y, all empl oyees aud agcu <s of Granice rcrfonnin g Serv ices under <h is Gra nt sha ll hold all
n:quirc <l li ce nses or ccrti fi cai io ns, if any, to pcnonn their respo nsibi litie s. Gra 111 ec 1 ifa fo reign corporat ion
or othe r f ~c1gn en tiry tran s:ic tin g bu si nc ~s in th e State of Co lor:ido, fun hcr wa rrant s that it currcml y ha s
obta in ed and shall maintain any app li c:lbl e ce r1ifi ca tc of aut.hori ty to trn os acl bus1 nc:;s in th t· State of
Co lorado and ha" designated a reg istered agen t lo Co lorado to :i ccep t se rvic e of pro ce~;;. Any rr voca110 ,
w1thdrawal or non -renewal of licenses, cc rufi ca tioos. ~pprova ls , insurance , pennit i;; or auy s uch sunilar
requ iremonLs nece ss ary tor (jramcc ,o pro perly perform the <enn s of thi s Gran < sl1all be deeme d to be ,
material bre-c b by Gran tee and co nst itui e gro un ds for tcrmi na1iun of th.is Gra nt.
13. INSU l¼\'C E
Grantee and i1s Sub -gra nt ees shall ob tain and maintai n in surance as sp'!c ificrt in tb is sccuon at all tim es durir;g
1he tenu of thi s Grant · A ll pohcws cv1 dr ncing th e msura11 cc coverage re quued here und er s ball be 1ssutd hy L '"" ~"'"'""' ""''"'"" . G""" ~, "' '""
II Ml,,I ': I l lM7 1 II YR
A . C r :tnl cc
i . Puhl ic E n ti fit•o;
If rir:rntcc 1, a "p:1h li c r n111y " wi1hin the rne:111 inc nf th e ('n lnr:ido (iovcmmcn ta l Imm unity Act. CRS
~24-10 -10 I , ct sc~ .• a°' amended (the ''GIA ''), th en Gr ntt:c ~ha ;J mni 111 a111 at nil lim es d urin g 1h e t::nn
of thi s (ir:ml such li ab ilit y ins urance. by co mmercial poli cy 01 !>df-in su:-:i ncc. :1 s 1s n~ccssa :-y tc in cc t
11s hJb il itics under th e G IA. Grant ee sh all "how pn, f ,f su h i1:sur:mcc sati sfa ctory to tl.c Sta ie, if
1cqt11.:s tcd hy th e Sull c Ura11 1tc shall 1cq11irc each g1n n1 w11 h suh-g,r:mt ccs th at arc public cnl l'I C!-,
prov1d 111 g oods or Services hcrc und c.r, HJ in cl ud e 1hc 1murancc rc qmrcmcnts nccc ssa,y to inc ~•t Sub •
gra:11 cc's liab ilit ies un c\r.:r the GIA.
ii. i\1011-Puhli c f:ntitic~
lf Grnntcc is no t a "pu bht· cnt 11 y" wuhm the mcn nmg ol the lilA. Uran tcc sh;1l '. o bt ;1 .n ;md mamt:11 :1
dunng the 1::1 m or tl 11 s <.ir:u:t insuran ce covc 1 :!gc and pul 1c1cl me eti ng !llt !-:tn :c requ 11c m t.:111 c; se t rortil
111 ~ 1 J (Il) \\ 1t h rc..,pcc l h) !-uh -gra nt ees tha t arc nm ··pub lic cn1111i;s"
ll . C rant ccs :rnd S uh-C r :rnt ce s
l irantc c shall 1c<Ju:rc l'ai.;h Li r::mt w11 h Su b-g.rnn tccs, 01he r than th os e th nt il f t' public ent ities, prov1 din ~
G oo ds or Scr-.1ices :11 co n11 c.;1io n ·.vi th this Grn nt, to rn clude msumn ce rc quirt.111 cms s ub:-wmi all y simjlar tu
the foll o wi ng
i. \V urkc r ·~ C u mpc11 s:t1io11
\V 01hc r 's Com pcns:lli on !ni.ur~ncc as r~q ui1cd ;l ) Stu tc st:Hulc. :111 cl Ea 1plO)Cr 1s l..i:mib ty ln:.urance
11 1vcr i11 g a ll "f Grn 11 tcc ,111d Sub-grnll\{'C c mplo y:::cs ni.:li ng w1t h111 1hc c(11,rsc ~nri :;cope-of th c1 1
c1np loy1 11 i.:nt.
ii. Gc n c r :-i l I .i :1h i liry
Crn 11111 Nc1nl G\·ncra l L1:-b1h1 y ln~u rn nc·C' wn11rn nn l~O rwc uni•nr ·,· fn rP1 C:<7 C1l 0 1 10/91 r,r
cq u1v:1 lr111 . 1~nv,-rn,g prci ,,1--.;.cc: o pcra11 rn 1,, !i 1\: d.1111:ig c, md cpc ndcnt contrac1ors. prollucts :ind
co mp le ted opcmt· ,•1s. bla 11'.<1.!l Gr:111 1u al li:i b1l 1ty, pc rso n:11 in jury, and advcn i~in g liub1lity ·.vit h
111in i111u m limn s as ic ll ows : (11) Sl .000.000 t.:nc h occ un~n cc: (b) $1101)0 ,000 gt:n:ra l a~grcgatc, (c)
S I .000.0 00 pro, .. ,c·, ,ind co mp leted opcrat io,,s :ig gtcgatc; and (di ~50.000 any one fi re. If any
:1ggrcgatc li111i1 is redu ce d bt·lo w $1.000.000 bcca u~c of cl aim ; i:1adc or paid. Suh-gran1e e shall
1mmctliatcly llbla 111 a<l tl 11 10 11.il in "urn ncc to ri.::siore the full agg regate \111111 ;mci furn ; .h to Gr.m ttc a
cc rtifi cdlC or other doc um :nt sa tisfacto ry to Gra1 :1er shO\\lllg co mpl frmcc w11h tl 11s prov 1s:on.
iii. A111umo1Jil c Li ah ili ty
Automobile L1ab 1hty Ins ura nce covcrmg any aut o (mclu din g ow ned , hirn d and non-ow ned au tos) w11h
a mtn nm,m li mn of $1,0U U,0UU each ncc ,d ent comb in ed si ngle limn .
iv .. ~\tMili onal Ins ured
Gram ct a11 J the State sh.i ll be named as addnional ios un:d on 1hc Com mcn.:ial Gi.:11 cr~1l Lia bil it y ,rnU
Atno n w bik Liability lnsur:.m ct: po lic ies (11.:cisc~ am.I l'Um,lnu.:1iu11 Grn n t:) 1c4 uiri; atltJ 11 1u 11:\I ms11 1t:d
~1:vc 1agc fi;1 ~omp lctr.:d o pent1 un~ 0 1: end orsement s CG 20 10 11/85, CG 2037 1 or cq u iv~lcn1).
P rimai.:y of Cove rage
Co,·c rn gc r~q uircd o f Grn 11 1cc nnd S ub -gr:m1ccs sha ll be pnrnary ove r any msur:i.n cc ,1, sc i I in::;ur.i ncc
prt\g 1 :111: ;arrie d by Gr:111tt:r.: or the St ate.
"i. C:rn c1·1l !l li o11
Th C' :t bovc 111 s11 r:1n cc po lici('i shn ll in cl udr prov 1.~if'I OC: prcw nt ing r.11H.:e ll n11 011 or 11 011-rcncv.[d w1 1ho11t
a l lcas1 4) clay" pri or no1irc 10 th e Ci ra nlec :\llll :he Stale by cc nili ed m:t1l.
,·ii .S u broga ti on \\la ivcr
All ins ura nce po li c ies in any way rcln ted 10 this Grant aad sec ured :rnd .nuintamed by Grantee or ns
Sub-grantees as requ ired herein shall inc lude cla uses staung th at each carri er shall wai ve all ri ghts 01
recovery, unde r subrogati on or oth er.v ise, aga in st Gran tee or th e Sta te, its age ncies, :n stitut 1o ns,
orga n iza ti ons, ot1cc rs, .tgcnts 1 employees. and vo luntee rs.
C. Ce r tificates
Gra ntee and all Sub-grantees shall prov ide ce rtifi ca ,~s showing msurnnce co vera ge required hcr cu!1dcr 10
the Sta ie wi1 lun seven bu sine ss day s of th e Effcc 11vc Date o f1hi ; Granl. No lat er than 15 da)s prior to 1he
ex pi ra tion d:-it c of any such cov erage, Grnnt ee and e:ich Su b-gra ntee shall de live r to th e State or Gra nt ee
certifi cate" of in~ura ncc evidenc in g re newais th er:or. ln addi ti on, upon req ues 1 by the Sta te at any oth er
P:ige ~ 01 I i
HM E I': JlE~l 71H 98
time du:i ng lh c 1enn of th is Grant o r any sub -g ra n~ Grante e an d each Sub-grant ee sha ll , within IO da ys of
such re ue st, supp ly to the Stat e evid ence satis fac tory to the Srnt e o f comp lian ce w ith tbc provis ion!; of t.111 s
§1 3.
14 . BRE AC H
A. Defin ed
In addition to any bre ac hes spct.:1fi cd 1n oth er scc 1io11s of 1his Grau l, lh c fail ure of etlhcr Party to pcrfonn
an y of !l s rnah:ria l obl ig at ion s hc rcwi de r m wh ole or in pan or in a 1imcly or sata sfacwry m:in 11cr1
consti tu tes a breac h. Th e instmnion of procee din gs unde r any bankru ptcy, ins olve ncy. reorganiza ti on or
simi lar law , by or aga ms t Gran 1cc. or th e app oinun cnt uf a n:cc1 vc r or simj lar officer fo r Grmtee or uny of
its propert i, whi .. h 1s no t \'.t ea ted o r full y stay ed wi t11in 20 days after the ins t itut ion or occurren ce thereo f.
she ll 3!;0 constitute a brc 3ch.
ll . No tice a nd Cun · Period
ln tbt: event of a brea ch, notice of ~uch shall be give n in wrllmg by the agg nrvcC Part y to t.h e other !)art y m
the manner prov ided in §16. If suc h brea ch is not cured wi th in 30 da ys of receipt of wr itt en nouce, or if a
cur e can11 01 be complc 1cd witbin 30 days, or if cu re of the breach has not be gun wi thin 30 da ys and pursu ed
with due cltl 1gence , the State may exercise an y of lh e remedie s set foni. m § 15. No 1w ,th rnrnd 111 g anytl. .,g
to the contrary herein. th e S1a1c. 10 its so le d isc retion, need not provide advanc e not ic e or a cure pe1iod and
ma y imrncdi atd y tcmumu c thi s Gra nt in \~ hole or in part 1f rcnso nab ly nectssary 10 prese rve public safe ty
o r to p1eve 111 unrne d iatc pu blic cri s is
15. RDlED IE S
If Grant ee 1s m bc cach und er any pro'"1 sion of thi s Grant, prov 1d"d that a breac h is not necc sS '-1)' und er §IS(B),
1he Stat e sha ll b.i v<.· all of 1he re medies listed 1n thi s §15 in addi 1ion to :i ll other reme dies s _t fo 11 h in othe r
sectio ns of thi s Gra nt fo ll owi ng tb c noti ,.;c o.nd cure period set fo nli in §14 (8). Tnc State may cxc rc1sc any or :ill
of the remedies av a il ab le to H, 10 i ts sole d i5r.rc1ion . co ncu rrently o r conscc'J tiv el y. If the fo 1111 of finan cinl
assis tan ce 1s a loa n, as speci fi ed l1 1 the table on p.ige I nf this Gran t, nnd iu the eve nt of a te rmio :n ior: of this
rJnt , such tc nrnn ~tion shJII not ex tin gui sh Gra nt ee's oblt ga t1 on5 unde r tl:c Pro m isso ry No te and the L'ced o f
Tru st.
A. T ermin atio n fo r Cause and/or Breach
If Gr:i.mee foil s to perform a::iy of its ob lig :ui ons hereunder wi th such di li gence as is rcqu; cd to en sur e it~
1..:omplction m acco rd ance with the provis ions of thi $ Gran ! and in a 1unely manner. tb e Sta te ma y noti fy
G1,:uni:c of su d1 11uu-pc rfum 1au.;c iu <11..:l:ur<lanl.'.c wi th lh c pr,Jv b io n~ hcn:m. If GranH.:c LhcJcalh.:r foil s to
promp tly cure such non-pcrfonna ncc 1Ni thin the cure perio d, the.: Sta te, n1 its option, may ter:ni rmtc this
e"mc <.ir 3nt or such pan of th,s Gra nt as 10 wb,ch there has bec u uc :ay or a fai lure 10 proper ly perform .
Exercise by the Sta te 0f thi s ngo t shil ll not be oec mcd u br eac h of it s obligations hereu nde r. Gr3 a tee sba ll
rontmu e pc rfon.n :mcc of thi s Gr:i11t to th e extt lh not 1c111m •ed, if any.
i. Ob li g:uions :rnd rught s
To t.h c cx ti:nt s pccificd HI :my tt rmin:11ion notice, Granti:.c shall n 01 in cur further obligati ons or re nde r
furth er pcrfo 1111 auc c ltc1C~:mic1 ;.>:ts t ti.le dTccuvc U.1tc uf ~uch 11 ullc ~, ,md ::i lwll tc11m11J tc uul~ld11J 11 1g
o rd ~rs :md sub-grant s/c ontr ac ts w11b third p3.rt 1cs. However, Gramec shall cor.ip !ctc and dc\i vc r to lhc
State a ll Wor k. Se rvi ces und Goo ds no l canc elled by th e termination notice and ma y inc ur oblig 2tio ns
as are necessary 10 do so wi1hin th is Gran 1's 1errns. At th e sole disc retion of the St:\le, Gra n1 cc sl:all
ass ign lO th e S1a1 e all of Gra ntee's 1ighl, utl c, :i nd in1 eres t under suc h lt nnina tcd vrder s or sub-
grrn ts/co nt r3cls Upon tc:1ni11at1o n, Gr:int ec sha ll tak e tim e ly, rc :,so n~blc and nec essary actio n to
pro tec t and preserve prope n y in th e possessio n of Grant ee m which tb e S~1te has ru, ialcrcs t. All
matcnals own ed by the Sta te III the:: possession o f G1a111cc ~hall be i111111t..:dia lcl) 1ctu111c<l tu tl:c S tu l c
All Work ,'ro du ct, a1 the op1i o11 0f the Slll tc, shed! be dclJ ,·c rcd by Gran tee 10 th e S1,tc and ,ball
beco me the State 's propcny .
ii. Pavmcn ts
Th C S1:i.te shall rei mbur se Gn1n1ce onl y fo r acc ept ed pcrfom,nnce up to th e date of 1e m1i n:i ti on. If,
r.ncr ;em1in :11i on by 1h e State, it 1s de tcrm inc:d lha t Grn nt cc was nm in bre,ac h or th at Gran tee's acuon
or 111a ct1 on was exc usable . such 1cnnina1i on sh all be trea ted as" tenru na 1ion in th ~ publi c interes t and
IIMEP: 11 EM? I H9H
the righis end obligations of lhe Panics shall be the same as if this Grant had been terminated in the
public interest, as described herein.
iii. l>u11111gcs und Withholding
NotwithstandinR any other remzdial action by lhc Stat e, Grantee also shall rema in liable to the State
for any dumagcs sustained by the State by virtue of any breach under this Grant hy Grantee and the
State may withhold any payment to Grantee for the purpose of miti~atiu~ the State's damages , until
such time as the exact amounl of damaces due 10 the State from Grantee is determi ned . The S1 :1te may
wi1 !1h nlcl nny 11moun1 thai m:,y h<', dur. to Grantee :1s the State deems necessary to protect the Slah.:,
induL:j11g loss as :, r~sulr of ou1st:rnding lie .,s nr r.lnims nf fnnncr lien ho le.Ir.rs , or to rcimhurs c Ch e
St:itc for the excess costs incurred in procuring similm goods or service~ Grnnt cc shall he linhlr. fnr
excess cost-:: incurred by the St:llc in procuring from third panics repl:i.ccment Work. Scrvic ~s or
substitute Goods :is cover.
B. Eo1rly Tcn11i11uliun in the PulJlil,: Interest
The State is elllcring into this Grant foe the purpusc of carrying out the public policy o f the State of
Co\omd o, as determined by its Governor, General Assembly, 111d/or Couns . If this Grant ceases to funhcr
the public policy of the State, the Smc, in its sole discretion , may termi nate this Grant in whole or in pan .
Exercise hy the State of this right shall Hot constitu te a breach of the State's obligations hereunder . This
subsectinn sha ll not apply ton tennmanon of this Cirar.t by the State for cause or breach by Grantee, which
shall be governed by §IS(A) or as othcrw:sc spee,licully provided for herein .
i. Method and Content
The State shni! notify Grantee of su ch termination in accorda nce w11h §Ir.. The not ice shall specify
th e cffcctil'c dr.te of the terminat ion and whether it affe cts all or a portion of thi ; Gran t.
II. Oblii;atlnns •nd !tights
Upon receipt of n tem1ination noti ce, Gran tee shall be subject to and comply with th e same obligations
and rights set forth in §l5(A)(I).
iii. Payments
If this Grant is tennin ated by the Stutc pursuant to this §15(8), G:antce shall be pai<! an amo unt which
bcnrs the same r.itio to the 1otal reimbursement under this Grant as lhc Services sa1isfactorlly
performed hear to the total Service ; covered by this Gmnt, !ess payments previously made .
Additiona ll y. if th is Grnnt is less ohan n0% completed , the State may reimburse Grantee for a ponion
1>f ncnml out -of-poc :<et e:<pcnscs (not otl:erwise r('imhmsrc! unrlr.r this <irant) incurr~d hy Grantee
which arc directly attributable to the uo,completed pon,on of Gmn•ce 's obligations hereunder ;
provided that the sum of any and >II re imbursement shall not exceed the maximum amou nt payable to
Grantee hereunder.
C. Remedies Not lnvoMng Termlnutlon
The State , at its sole discretion, may exercise one or more of the iollowing remedies in addition to other
remedies a vailab\c to it:
i. Sus11end l'crformunce
Suspend (jrantcc's performance wnh respect tu all or any pon,on of this Grant pending necessary
corrective action as spcci icd by ohc State without entitling 0rantec to an &djusuntnl m pncc/cost or
pcrfonnancc schedule . Grantee shall promptly cease performance and incunins costs in acco rda nce
with the State's direct :ve and the State shall not be liable for costs incurred by Grantee aflcr the
suspension oiperfonnnncc under thi s provis ion.
ii. Withhold l'nymcnt
Withhold payme nt to Grantee until corrections in Grantee 's performanc e are satisfactorily made and
completed .
Ill. Den)' Payment
11r.ny payment for those ohligt1.tions not performed , that due to Grantee's actions or inactions, cannot
be performed or, ifpe,fonned, would be ofno vnluc to th e Stale; provided, 1hat any denial of payment
shall he reasonably related to the value to the State ol .ne obligations not perfonned .
ragel0oft7
IIMEP: IIEM71H98
iv. Removal
Demaod removal of any of Granlcc•s employees, ageots, or Sub-granlees whom the State deems
inc ompetent, careless, insubordinate, unsuitable , or otherwise unacceptable, or whose continued
relation to this Grant is deemed to be contrary to the public interest or not in the State·s best interest.
,. Intellectual Property
If Grantee infringes on a patent. copyright, :rademark, trade secret or other intellectual propeny right
while performing its obligations under this Grant , Grantee shall, at the S1a1c·s opt ion (a) obtain for the
State or Grantee the right to use such products and services; (b) replace any Goods, Services, or other
prod11cl involved with non-infringing products or mocify them so that !hey become non-infringing; or,
(c) if neither of the foregoing alternat iv es are reasonably available , remove any infringing Goods,
Services, or products and refund the price paid therefore to the State.
16. NOTICES and REPRESENTATIVES
Each individua l ideotifie d below is the principal represen~11ive of the designating Pnny. All notices required 10
be given hereunder shall be hand delivered with receipt required or sent by cenified or registered mail 10 such
Party·s prin cipal representative at the address set forth below . in addition to, but not in lieu of a hurd-copy
notice, notice also may be sent by e-mail to the e-mail addresses, if any, set forth below . Either Pany may from
time to time desigoa,c by wrineo notice substitute addresses or persons to whom such notices shall be seot.
Unless otherwise provideC herein, oil notices shal : be effective upon re ceipt.
A. State·
B. Grantee:
Hans Kallam, Director
Co lorado Ocpanmcnt or l.ocal Affairs
Division of Emergency Management
9195 E. Mineral Ave ., Ste . 200
Centennia l, CO 80 112
Email : han,.v3ltamra:s1ate .co.tt'
Kraig Stol'all, Battalion Chief
City of Englewood
Arapahoe County LEPC
3615 S. Elati St.
Englewood , CO 80 I I 0
Email : kstovallliilcn•lcwood•ov .nct
17. RIGHTS I.N DATA, DOCUMENTS , AND COMPUTER SOFTWARC
This section O shall 1181 shall not apply to this Graot.
Aoy software, research, repons, studies, dnta, photograph s, negatives or other documems, drawings, models,
mat erials, or Work l'roduci of any type, including drafts , prepared by Grantee in the perfonnaoce of its
obliga11ons under this Gram shall be the exclusive property of the State and , all Work Product shall be del ivered
to th e Stale by Grantee upon cumplctiun or lermioation hereof. The State ·s exclusive rights io such Work
Product shail include , but not be limited 10 , the right to copy, publish, display, transfer . aod prepare derivative
works . Grantee shall not use, willingly allow, cause or pennil such Work Product 10 be used for any purpose
other than the performanc e ofGrnntee's obligntions hereunder without the prior writt en consent of the State .
18. GOVERNMF.NT AL IMJ\1UNITY
Notwithstanding any other provision to the co1.1 rnry , nothing herein shall constitute a waiver, express or implied,
of any of the immunities, rights , benefits, protecti on, or other provision s of the Colorndo Governmental
Immunity Act, CRS §24-10-101 , el seq., as amended . Liab ility for claims for inj uries lo persons or propeny
arising fro," the negligen ce or the State or Colorado, its depamncn.s, mstirutions, agencies, boards, officials ,
nod employees is controlled and iimited by the provisions of the Govcrnrnenllll Immunity Act and the risk
managcmcn_t statutes . CRS §24-30-1501 , ct seq ., as amended .
IIMl(I': 11 EM711198
19 . STATEWIOE CONTRACT MANA,;EMENT SYSTEM
If the maximum amount pnyablc lo Grnn1cc under this Omni is S100,000 or grea1cr, ei ther on the EfTec1ive D>1c
01 u1 any time lhcreuficr , U1 is §19 applies.
Grul\lec agrees to be go verned, and to abide, by the pruvisions of CRS §24-102-205, §24-102-206 , §24-103-601,
§24-103.5-101 and §2 4-105-102 conccming the monitoring at vendor pcrfonnancc on s1a1e Grams nnd inclusion
of Grant pertormance infonmtion in a statewide Co ntract Management System . Grnn1ce 's performance shall h•:
s ubjeu to Eva luatiun and Revi ew in ncc.ordoncc wi1h the terms and condit io ns of this Grant, S101e luw , including
CRS §24-103.5-101. nnd Stale Fi sca l Rul es, Policies and Guidance. Evalua1ion ond Review c,f Grn n1cc ·s
pcrform:mcc ~hilll be 11:u1 of the normal Grant administration process and Grantee's pcrfonnn nc c will he
systc muti cH lly rccor<lcd in the statewide Contrar.t Mnn:,gcmcnt ~y!itcm . AreM nf F.valmninn :tn d Review !i hall
in clude , hut !:hall I1ot be limited 10 qu nlit y, cos t :ind ti mchnt:ss . Collection of information re lev ant to th e
pcrfornurncc of Grantee's obligations unde r thi s Grant shall be detennincd by the specific requirements of such
ohligations und shall inclu de factors tailored lo ,natch the rcquircn,cnlS of Grantee's obligations. Such
pcrforr11a11cc inrurmatiun sha ll be cntcrcc.l into the !ilillcwidc Cont rac t Management Systcn, at intervals
estab lished herein and a final Evaluation, Rev iew and Ra1ing shnll be rendered within JO days of th e end of 1he
Geant 1em1 . Grantee shall be notified following each pcrfonnunce Evaluation an d Review, ond shall address or
correct any identified problem in a timely manner and ma11ua111 work progress . Should the final performance
Ev11 l1111ti o11 and Review determ ine drnt Gra111ec ccmonstratcd a gross failur e to meet the pcrfonnan ce mea sures
established hereunder, 1he Executive Director of the Co lorad~ Deparuncn: of Pcrsmm cl and Administration
(Executive Dirc clor), upon re4ues1 by the Depunmcnt of Local AITairs . and showing of good ca use. ma y debar
Cirn111r.r. and prohihit Gran1cc from bidding on future Grants . Grantee mny co ntest the final Evaluation, Review
:md R;1ting by : (n) filing rebuttal statc,ncnt s, which may result in ei ther remov:ll nr cnrrn i:t;on nfthc cvn lu:ui nn
(CRS §24 .. \0 5-102(6)), or (h) unclcr CRS §24 -1 05-102(6), exercis ing the dcb,nnent protcil ,nd appeal rig hts
poovid cd in CRS §§24-109-106, 107 , 20 1 or 202, which mu y resull in th e revo rn1 l of 1h c dcbnnncm and
rcin.stulc:mcnt of Grantee., by the D:xccutivc Director, upo1\ a s~owing of good cause .
20. RESTRICTION ON rUBLIC IIENEFITS
This scc11011 0 shall I l'i!;l shnll 1101 app ly 10 this Grnnl
Grantee must confirm that any individual natural person eighteen years of age or olc:cr is lawfully prescr.1 in the
Un ited States purounnl to CRS §24 -76 .5-101 c1 seq . when such individual app lies for public benefits p,ovided
und er thi .< Grunt by requiring the following:
A. Identification:
The appl icant shall produce one of the follow ing personal iden111icu11ons:
I. A valid Colorado driver's license or a Colorado identification card , is;ued pursuant to article 2 of
title 42, C.R .S.; or
ii. A United Stales military card or a military dependent's identification card : or
iii. A l lnitr.d Stares Cnt1 st (llrnrd Mcrch anl Mariner card; or
iv. A Native American tribal document.
8 . Affiduvlt
The applicant shall cxccu1c an affidavit herein atL1ched as Form 2, Aifidavil o f Legal Rcsidc11cy, siati 11g.
i. That they are United States citizen or legal pcnnanent resident; or
ii. That they are 01herwise lawfully present in the United State s pursuant lo federal law .
21 , GENERAL PROVISIONS
A. Assignment and Subgrants
Grantee's rights and obligations hereunder arc personal and may not be tran sferred, assigned or subgrantcd
without tl1c prior, written consent of !be State. Any ancmpt at assignment. transfer. or subgranting without
su ch conscnr shall be void . A II assignmenL<, subg,anls , or sub-grantees approved by Gram ee or the Slate
arc subject 10 all of the provisions hereof. Grantee ,boll be so le ly respoas ibl e for all aspee1s of s11hgran1ing
nrr3ngcmcnts and perfonnance .
rage 12 of 17
IIMEP: 11 EM71H98
8. Rinding Errect
Except as otherwise provided in §ll(A), all provisions herc ;n contained, including the benefits and
burden;;, shal: extend to nnd be bindi:ig upon the Panics• respective heirs , legal representatives , successors,
and ass igns .
C. Captions
The capnons and beadings in this Grant arc for convenience of reference only, and shall not be used to
interpret, define, or limit its provisions.
D. Cou~terparts
Thi s Grant may be executed in multiple identical original counterparts, all of which shall con stitute one
agreement.
E. Entire Under•!anding
This Grant represents the complc t• in1ogra1ion of all und<rstandi11gs between tho Parties aml all prior
representations and understandings, oral or written, arc merged herein. Prior or contemporaneous
additions 1 deletions, or other changes hereto shall not have any force or effect whatsoever, unless embodied
herein.
F. lndemnlfieatlon•General
Graniee shall, to the extent permitted by law, indemnify, save, and hold harmless the Stare. its employees
aod agents, aBainst any and all cla ims , damages, liability and coun awards includi=1g costs, expenses, and
anomey fees and related costs, incurred as a re sult oi any act or omission by Grentee, or its employees,
agents, Sub-wantees, or assignees pursuant to the tenns of this Grant : however, the prov i,ion s hereof shall
not be construed or interpreted as a waiver, express or implied , of any of th e immunit ies, right s, benefits,
protection. or other provisions . of the Colorado Governmental Immunity Act, CRS §24-10-101 et seq., or
the Federal Ton Claim s Act, 28 U.S.C . 2671 et seq ., as 1pplicable, as now or hereafter amcndc.d.
G. Jurisdiction and Venue
All suits, actions , or proceedings related to this Grant shall be held in the State of Colo rado and exclusive
venue shall be in the City and County of Denver .
H. List or Selected Applicable Laws
Grantee at all times during the performance of this Grant shall comply with all appl 'cablc Federal and State
laws and their implementing regulations, currently in existence and as hereafter ameaded, including
without limitation those se t forth on Exhibit A, Applicab le Laws, attached hereto , which laws and
regulat ions arc incorporated herein and made part hereof. urantce also shall require compliance with such
laws anct regulations by subgrantees under subgrants permitted by this Grant.
I . Loan Forms
If th e fo nn oi financial assistance provided by the State is a loan, as specified in the table on page l above ,
Grantee shat ! execute a promis so ry note su bstantially equivalent to Form _ and record a deed of trust
substantially equ iva lent to Forni 4 wit h the co unty the propeny re si des .·
J . Modification
i. By the Parties
Except as specifically provided in this Grant , moditica1ions hereof shall not be elTccti vc unkss agreed
to in writing by the Parties in an amendment hereto, properly executed and approved in accordance
with ap:;1;cable Colorado State la w, State Fiscal Rules, and Office of the Slate Coatro llcr Policies.
including, but nut limited to , th e policy entitled MOO[l'!CA TION OF CONTRACTS -TOOLS AND
FORMS .
II. By Operation or Law
Thi s Grant is subj ccl to ~uch modifications as mtty be required hy ch:mges in Fede ral nr Colorado
SLtte law , or their :mplementing regu lations . Any such required modification automntically shall be
incorporated into and be part of thi s Grant on the effective date of such change, as if fully set forth
hcrem .
ill. Grant funding Chang• Letter
The State muy increase or drcrcase funds avai lable under this Grant and modify selected other
provisions of this agreement using a Grant Fund ing Change Le tter substantia ll y cquivalcn1 to Form l .
Th e provisions of the Grant Funding Change Lener sha ll be co me pan of and be incorporated into the
Page tl ofl7
HMEI', lll::M7JH98
ori ginal a~rccmcnt. The Grant Funding Change Lener is not valid until ii has been approved by th:
S1a1e Co:lll'oller or design ce .
K. Order of l'rcccdcnce
I. This Gr•nt
The provisions of this Omni shall govern the rela tionship of lhc Stale und Grantee. In 1hc evcnl of
conflicts or inconsistencies between this Grant and its exhibits and atta chments includini,;,, but not
limited lo , tho se ~rovidcd by Grantee, such conflicts or inconsistencies sha ll be resolved by rcicrcncc
lo the docum cn ls in th e following orde r nf priority :
n) Colorado Special Provi sions
h) The provisions of'the main body oflhi; Grant
c) Exl1ibit A
d) Exhibit D
ii. Luau Docu111cnl
This section ;,nall apply if the form of financial assistance, as !ii pe~ificd in t!1c 1nhlc: 011 pngc: I ul1ov::, is
n loan . In the event of conflicts or inconsist::ncics be tween this Grant nnd the Deed of Trust or the
Pro mi s~ory Note , such i;onflict~ or inconsistcnci:::s shall be resolved by reference to the documents in
the following order of priority:
u) Fonn 3, the Promis sory Nole
b) Thi, Grant
I.. Sovcrahility
Pn1v•d e:l this Gmnt t·nn bl~ ex,:c.utc-d and pcr formnncl' of th t' obligation , of lhc rar.ics nccomplishcd within
it s intcnl, the provi !ii inn , hereof :-ire scvr:rn hlr. :i,c! any pro vision th:H is ciccbrccl invalid or bccunws
in upcrnble for an y reason shall nol affect the va lidity or any olhcr provi sir,11 hereof.
M. Survival of Certnln r.r nne Term"
Notwitht:mding anylhing herein to the contrary, pro\i sions of this Grant requiring con tinul!d f')Crfonnance,
complian ce, or effect after 1cm1ination hereof. sha ll su n •ive such tcmnnat io n and shall be enforceable by
th e Staie if Grantee fa :ls 10 pcrfmm or co mply as required .
N. Tuxes
The State is exempt from all federal excise laxes under !RC Chapter 32 (No. 84-730123K) and from all
State and local government sales and use ta xes under CRS §§39-26 -101 and 201 ct se q. Such exemptions
apply when malcrials arc purchased or services rendered to benefit 1he ::1atc ; provided however , that cenain
polit ical subdivisions (e .g ., City of Denver) may require payment of ~,les or use Laxes even though the
product or se rv ice is provided lo the Slate . Granlce sholl be solely liahlc for paying such te.xc , as the State
is prohioitcd from paying for or reimbursing Grantee ior them .
0. Third Party Beneficiaries
Enforcc,nont of this Grant and all righls and obligation, hereunder are reserved solely IO the Panics, and
11 01 10 any th ird pan)'. Any services or be11efi1s which third panits receive as a result of this Grnn1 :He
incidental to the Grant, and do not create any rights for such third panics .
P. Waiver
Waiver of any breach of a term , provision . or rcquiremenr of 1his G,'3nt, or any right or remedy hereunder.
whclhcr e,plicilly or by lack of enforcement, shall not he cons1r.1ed or deemed as a waiver of any
subsequ ent breach of such 1cm1, provis ion or requ1 rc mcn1 . or of any otht r tcm1, provision, or requirement.
THE REST OF THIS PACE INTENTIONALLY LEFT BLANK
HMEP: IIEM711198
COLORADO SPECIAL PROVISIONS
The Special Provis ions apply to all Grants except where noted in italics.
A. I. CO~TROLLER"S APPROVAL. CRS §24-30-202 (!).
This Grant shall r.ot be deemed valid unt,I it ha& been approved by the Colorado State •':ontroller or
designce .
B. 2. FUNO AVAII.ARII.ITV. CRS §24-30-262(5.S).
Financial obligations of the State payable after the current fiscal year are contingent upon fuuds for tlrnt
pu:posc being appropriated, budgeted, and otherwise made availabl,.
C. 3. GOVERNMENTAL IMMUNITY.
No tcnn or condition of this Grant shall be construed or in1erprcted as a waiver, express or implied, of any
of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental
Immunity Act, CRS §24-10-101 ct seq ., or the Federal Tort Claims Act, 28 U.S.C. §§l346(b) and 267 1 ct
seq., as applicable now or hereafter amended.
D. 4. INDEPENDENT CONTRACTOR
Grantee shall perfonn its duties hereunder as an independent Grantee and not as an employee. Neither
Grantee nor any agent or employee of Grantee shall be deemed to be an agent or employee of the State .
Gran tee and i1.s employees and agents arc not entitled to unemployment insurance or workers compcnsotion
benefits through the State and the State shall not pay for or otherwise provide such coverage for Grantee or
any of its agents or employees . Unemployment insuianec benefits shall be available 10 Grantee and its
employees and agents only if such coverage is made availab le by Grantee or a third party . Grantee shall
pay when due all applicable employment taxes and in come taxes and local head taxes incurred pursuant to
this Grant. Grantee shall not have authorization, express or implied, to bind the State to any Grant, liability
or understaJJding, except as expressly set forth herein. Grantee shall (a) provide and keep in force workers'
compensa1ion and unemployment compensation insurance in the amounts required by law, (b) provide
proof thereof when requested by the State, and (c) be solely responsible for it s octs and tho se of its
employees and agents.
E. 5. COl\lPLIANCE \\lTH LAW.
Grantee shall striuly comply with all applicable federal and State laws , rules, and regulations in effect or
hereafter established, including , without limitation, laws applica ble to discrimination and unfa ir
employment practices.
F. 6. CHOICE OF LAW .
Colorado law , and rules and regulations issued pursuant thereto, shall be applied in the interpretat ion ,
exe cution, nnd enforcement of this gr.mt. An y provision in cluded or incorporated }:~rein by reference
which conflicts with said laws , rules, and regulations shall be null and void . Any pro ,is ion incorporated
herein by referenc e which purpons 10 negate this or any utber Sµccial Provisiou iu whole cir in part sh all
not be va lid or enforceable or available in any action at law. whether by way of complaint , defense , or
otherwise . Any provision rendered null and void by the operation or this provision sha ll not invalidate the
remainder of ibis Grant , to the extent capab le of execution .
G. 7. BINDING ARBITRATION PROHIBITED .
The Staie of Colorado does not agree to binding arbitration by any extra-judi cial body or person . Any
pro vision to the contrary in this co ntract or in co rporated herein by reference shall be null and void .
ff. 8. SOFTWARE PfR<\CY PROHfBITION . Go,•ernor 's Executive Order D 002 00.
Sta te or othe r public funds payab le under th is Grant shall not be used for the acquisition, operation, or
maintenance of computer soflware in violation of federal copyright laws or applicable licensing
restricti ons. Gra mcc hereby ccnifics and warrants that, during the 1enn of this Grant and any extensions ,
Grantee has and shall maintain in place appropriate systems and coo1rols 10 prevent such improper use of
public fund s. If the St3te determines that Grantet is in violation t:f this provision , the State mny exercise
any remedy avai labl e at law or in equity or under this Grant, incl ud ing, without limitation , immediate
1cnnina11on of this Grant and any remedy con sistenl with federal copyright ; lWS or applicable li censing
restrictions .
Page 15of17
IIMf;J•: IIEM71119K
I , 9. EMl'LOVEE FINANCIAL INTEREST. CRS §§24-IH-201 and 24-50-507.
The si b,'lH\tories aver thm to lht!ir knowledge, no emplcycc of the State has any persona l or beneficial
intc1cs1 \\oh;11socvcr in the service or property desc ribed in this Grant. Grantee hns no interest and shall not
acquire any imercs1 , :;rec, or indirec1 , 1ha1 would conflic1 in any manner or degree wilh 1he pcrfor.nancc of
Grantee's services and Grantee shall not employ any person having such known interests .
.I. 10. VENDOR OFFSF.T. CRS §§24-30-202 (I) and 24-30-202.4.
!Nm Applicable In i111crglll'cr11111c11w/ ngrcc111c111.1·l Subject ,o CRS §2 4-30-202.4 (3 .5), the Stntc
Con :rolkr mny withho l~ pnymcn t und er th e Strite 's vend or offset intercept sy~lmn fc,r ch!b ls owed In ~lnlc
:ig.cnc1cs for: (:1) unpaid child support debts or chil d support tuTcaragcs : (b) unp:11d b3lnnccs of 1:1x, :\Ccrncci
inlcrcsl, or other charges specified in CRS §3?-21-101, ct seq.; (c) unpaid loans due lo the S1udent Lonn
Division of 1ln: Dcp<H"t111cnl of Higher Education; (d) amount~ required to be pa.id to 1hc Unemployment
Compen sat ion Fund; and (e) other unpaid debts owing to the Staie as a resull of final ugency dc1em1in.uion
or judi cial nctt on .
K. 11 . l'UBLIC GRANTS FOR SER\'ICES. CRS §H-17.5-101 .
/Not App/icublc to Agreements relating to the offer, is.rna11ce, or sale of.rn,·11rities, im•tstmcnt ad1Jisory
.-..·crvit·t'3' nr /1111d mnnngtnrent services, spnmmre,I projf!rtfi, intr.r,:,wcr1111umtnl Agrer.ml!nts, nr
i11/orma11',m technology se,,v,'ccs "' prmlm:t.t. mu/ .w1r,iicc.\j Cirar.lec ccd fies. \IJ31Tants, and agrees that it
does not knowingly emp loy or Grnnt with an illegal nlicn who sholl perform work under this Grant :111d
shall co11fo111 the emp lo yment eligibility of .ill employe es who arc newly hir~d fo r emp loyment in the
Uni1c<.J States 10 pcrfonn work u11<lcr lhi°' Grant, 1hmugh pun ic:patiun :n the E-Vcrify Program ur the State
program csiablishcd pursuam to CRS §8-t7.5-102(5)(c), Gran1ce shall nm knowingly employ or Gran, wi1h
an illegal ulicn 10 nerfonn work und~r this Grant or cn1cr imo n Gran1 with a Sub-grantee that fails 10
certify 10 Grantee 1ha1 th e Sub-graniee shall not knowingly e11ploy or Gram with an illegal alien to perform
wo1:k...l!_lll!~r 1his Grant Gramcc (a) shall not use E-Verify Progrom or Staie program procedures to
underlake prc-cmploymc111 screening of job applican:s while 1h is Grant is hcing pcrfonncd, (b) shall notify
1he Sub-~rantcc and 1h e Granting S101c agency wi1hin 1hrec days if Gronlcc has nctual knowledge that •
Sub -grantee is employing or Granting with an illegal alien for wor k under 1his Gran t, (c) shall terminate the
Suh~runl if a. Sub-grantee docs not stop employing or Gr.1111ing with the illegal 1tlicn wi1hin three days of
n::cciving the: notice, ant.I (<l) sh all curnply with rc.!sunublc rc4ucs1s miJe i11 the cuursl' uf an iuvc:stigation ,
undertaken pursuant 10 CRS §8 -I 7.5-102(5), by the Colorado Dcpanmcnt of Labor and Employmen1. If
Grantee participates ,n 1hc State progtam, Grantee shall deliver Jo the Granting State Jgency, Jnstirution of
Higher Education or political subdivision, a written, notorizcd affinnation, affim1ing that Grantee has
examined the le gal work stallls of such employee, and shall comply with all of the other requirements of the
State program . If G•· ntee fails to c~mply with any requ irement of this provision or CRS §8-1i.5-101 l
!.cq ., the Granting State agency, institution of higher educat io n or political subdivisi c1n may tennin:\IC this
Gra111 for brcae~ and, if so tenni nated, Grantee sha ll be liable for damages .
I,. 12. l'UllLIC GRA~TS WITH NATURAL PERSONS. CRS §24 -76.5-101.
Grantee, ifa natural perscn eig ht een (18) years of age or older, horeby swears and nfiirms under penally or
perjury that he or she (a) is u citizen or othetwise lawfully present in the United Stales pursuan1 10 lcderal
law , (b) shall comply with 1he provis ions ofCRS §24-76.5 -101 eJ seq., and (c) has produced one form of
identificati on required by CRS §24· 76.5-103 prior to th e cffcc1ivc date of this Grant.
SPs E!Tec iive 111/09
THE REST OF THIS PACE INTENTIONALLY LEFT BLANK
P3~C 16 of 17
.1
HMEP: 11 EM71 H98
SIG'.'IATURE PAGE
THE PARTIES HERETO HA VE EXECUTED THIS GRANT
• Penons signing for Grantee hereby swear ■nd affirm that they are authorized to »ct on Grantee's behalf and
acknowled~e that tb c State is rclyinE on their representations 10 that effect ,
GRANTEE
CITY OF ENGLEWOOD
By: James K . Woodward
Printed Name of Authorized Ind iv idual
STATE OF COLORADO
John W. Hlckenlooper, GOVERNOR
IJEPARTMENT OF LOCAL AFFAIRS
Titlt : __ .. ~ .... ao..;'"=n.._~ __________ _ By : ______________ _
Official Title of Authorized Ind ivi dual Reeves Brown , Executive Director
Date : ____________ _
•Signature
Dale : ____________ _
-----------
rRE-Al'l'ROVED FORM CONTRA.Cr REVIEWER
By: _______________ _
William F. Archambault , Jr .,
Finance nnd Administration Chief
Date : ______________ _
·---------,
ALL GRANTS REQUIRE !I.PPROVAL BY THE STATE CONTROLLER
CRS §l4•30-202 requires 1he State Controller to appro\'e au Stalt Granu . This Grant j( riot ,·alld until signed and
doted belo\\' by the State Cnntroller or delegate . Grantee is not :rntborized to begin performance u1til such time . If
Grantee begins performing prior thereto , the State of Colorado Is not obligated to pay Crantee for such performance
or for an1· i:oods and/or services provided hereunder .
ST A TE CONTROLLER
David .I . McDermott, CPA
By: ________________ _
Dale :
Barbnra M. Casey,
Controller Delegate
Pai:e 17 of 17
HMEP: I IEM71H98
EXHIBIT A -APPLICABLE J.A WS
Laws, regulatioos, and authoritative guidance Ulcorpor:ited inlO lhis Grant include, v,ithout limilat io n:
I. Age Dimiminat ion Act of 191 5, 42 U.S.C . Sectioas6101, c1 seq .
2. Age Discrim inatio n in Employmeol Act of 1967 , 29 U.S.C. 621-634
3. Amcncaru with Disnbilitics Act of 1990 (ADA), 42 U.S .C. 12101 , coscq .
4. Equal Pay Acl of 1963 , 29 U.S.C. 206(d)
5. Immigration Rcfonn and Co ntrol Ac l of 1986, 8 U.S .C. 1324 b
6. Section 504 oflhc Rehabi li tation Act of 1973 , 29 U.S.C. 794
7. Title YI of lhc Civil Rights Act of 1964, 42 U.S.C. 2000d
8. Title VII of the Civil Ri gbts Act of I ~64, 42 U.S.C. 2000c
9. Till : IX of the Education Amendment of 1972 , 20 U.S.C . 1681, el seq.
10. Section 24 -34-301, et seq .. Colorado Revi sed Statutes 1997, as amended
11 . The applicable of the fo ll owing:
11.1. Cost Principals for Stale , Local and Indian Tribal Governments, 2 C.F.R. 225, (OMll Circular A-87 );
11 .2. Cost Principals for Education Inst itutions, 2 C.F.R . 220, (0MB Circular A-21 );
11.3. Cost Princi pals for Non -P rofit Organizations, 2 C.F .R. 230, (0MB Circular A-122), and
11.4.Audits of Slates, Loca l Gove rnments, and Non-Profit Organizations (0MB Cirtular A-1'3); aocl/or the Colorado
Loc al Government Audit Law, 29-1 -60 I, et seq, C.R.S .. and State implementing rules and regulations .
11. 5. Immigration Status -Cooperation with Federal Officials, CRS 29-29-10 ·., Cl seq .
11.6. Dav1S-Bacon Act. 40 U.S.C. SS ~7 6a to 276a-7 .
11.7. Co peland Act , 40 U.S.C. S 276; and 18 U.S.C. SS 874 .
I 1.8. Contract Work Hours and Safcry Standards Act, 40 U.S.C. si; 327-33,, re gardi ng labor standards for fed<ro ll y
assisted construction sub-awards .
11.9. Wild and Sceoir. Rivers Act of 1968, 16 U.S.C . SS 1271 ct. "q., related to protecting components or potential
co mponen ts of the nation·, ·11ild and scenic rive rs syster:-,.
11 . 10 . N:11 ion:1l Hi!-lnric Pre~t ., •ion Act of 1966 , a.~ ar.,end cd, 16 U.S.C. 470, Exec utive Order No. 11!93
(identifica1ion an d protecu , 'l o f hi sto ric properties), and the Archaeological and Hiscoric Prcservnt ioa Ac1 of
19 74 . 16 LI .S.C. 469•-I et. se q .
11 .11 . Robert T. Sta fford Disaster Assistance and Erncrgcocy Relief Act (Staffo rd Acl), 42 U.S.C. 5121 cl seq ., a.s
:imended.
11.12 . National Flood i.nsurance Act oi 1968, 42 ;J.,.C. 4001 ct. seq.
11 .13. Cor.,prehensive En vironmental Response, Compensation , and Liability Act of 1980 (CERCLA), 42 U.S.C.
104.
11.14 . Dcpnruocnl of Dcfcose Aothorization Acl of 1986, Title 14 , Part B, Scc :io n 14 12, Public Law 99 -145, SO
u.s.c. 152 1.
I 1.15 . USA rAllUOT Act of 2001, (Pub . l. 107-56).
11. 16 . Digital Television Transiti~n and Public Safery Acl of 2005, (Pub l. 109-171)
12. Ft:Oerul Emergency Mam,gemtot Ageu1.:~. Dcpart1m:11t uf Homclaml Scr.:u1ity Ri::~u !a tious : All Applicable Portions of
44 en Chapter I, wi th lhe following Parts specia ll y noted and appl :cablc to all grai:ts of FEMNDHS funds :
12 .1. Uniform Administrative Requirements for Grants and Coopera1ivc Agrc:c:mcnts 10 St.sit: aud UJcal Govc:m1m:u ts,
44 C.F .R. 13 .
IZ .2.Govcmm:nt w1dc Ocbnnncnt illld Suspen si on (Nonproc urc mcnt) and Requirements for Drug-Free Workplace, 44
C.F.R. 17.
12.3 .New Restncuonsoo Lobb ymg ,44 C.f.lC 18 .
13. Privacy Act or 1974, 5 U.S .C. S 5529 and Rc gulot io ns adopted thereunder (44 C.F.R. 6).
14 . Prohib ition ag,insl use orFederal Funds for Lobbying, JI U.S.C. 1352
15. Nor.c of the funds made available th rough Ibi s agreement sha ll be used in contraven1ion or the Federal build in gs
perfonnancc and reponing requiremc ots of Executive Order No . I 3123, part 3 of title V of the Na 1iooal Energy
Conservation Polic y Act, 42 U.S.C. 8251 et. Seq ., or subtitle A of litle I or the Energy Polic y Act of 2005 (i ncluding
the :unendmems made thereb y).
16. None of the funds made ,vailablc ,:,all be used in contraveo1ioo nr section 303 oflbc Energy Policy Act of 1992, 42
u.s.c . 13212 .
17 . Buy American Act, 41 U.S.C. IOa c1Scq .
18. Fcd:ral Grant Gu,d,nce
Pa~c A· I uf 1-Exhibit A -Appli cable Laws
HMEP: 11 EM71 H98
EXHIBIT 8-STATEMENT OF PROJECT (SOP)
I . r.F.NERAL DESCRrPTION OF THE PROJECT(S).
I.I. Project Description. As detailed in Exhibit C. this project aims to funher train and prepare the
fi relighters of Englewood 10 respond to a hazmot incident.
1.2. Project expenses. Ail expenses described in the approved grant application , Exhibit C, and
categorized :c the Budget Table §4 .2 of this Ex!ub it ll arc eligible tor reimbursement. "ibe required
20% non-federal match ne :d not be provided by th e Grantee on a line-item by line-item basis , but must
be 20% of the total overall expenditures , including an y in-kind match .
1,3. ldcntlflcatlon ofSubgrantee. Arapahoe County Loco! Emergency Planning Committee
2. DELIVERABLES:
2. I. Grantee shall submit narrative and financial reports describing proje ct progress and accomplishments,
an r delays in meeting the objective s and expenditure s to date as described in §5 of this Exhib it B.
2.2. List additional grant deliverables. None .
3, PERSONNEL:
3.1. Repl•cement . Grant ee sh n\l imm edia tely notify L'1e Depanment if an y key per sonnel specified in §3 of
this Exhibit B cease to serve. Provided there is a good -fa ith reason for the change, if Grantee wishes to
replai;c: ils key pt:n,01111el , it shall notify t11c Dcpan.ment and seek its appro\'al , which sh all be al the
Departmenl's sole discretion, as the Depa,unent is sued thi s Grant in pan reliance on Grantee 's
representations regarding Key Personne l. Such notice shall specify why the change is nec essary , wh o
the proposed re placement is , what his faer qualificati ons are, and when the change will take effect.
An ytime ke y personr.el cease to serve , the Dcpanmcnt , in its sole discretion, may direct Grantee to
suspt:u d wo1k ou the Project until such 1imc as replacements arc approved . All notice > scr.t under thi s
subsection shall be sent in accordance with §16 of the Grant .
3.2. Responsible Administrator. Orautce 's petfo nnancc hereunder shall be under the direct supervision of
Mr. Kraig Stovall Battalion Chief, an employee or agent of Grantee, who is hereby de sign ated as the
responsible administrator of th is project.
3.3 . Other Key Personnel. None
4. FUNDING
The State or Federal ,,rovided funds shall be limited to the amowll(s) specified iu §7 of the Grant and in the
Federal and/or State funds a,,d perc entage(s) section of §4.2 of this Exhibit B, Project Budget.
4.1. Matching Funds .
4.1.1.Requircment. TI1e foll<,·,·ing checked option shall apply
4 .1.1. l . 0 Matching Fwids are not required under this Grant.
4.1 .1.2 (8:1 Grantee's requi red non -federal or state match contribut ion is detailed ,n 94.2 below. The
mat ch may:
4 .1.1.2.i. ~ include in-kmd match ;
4 .1.1.2.2 . 0 not include in-kind m1tch; or
4 .1.1.2 .3. 0 include no more than __ % ie -kind match .
4.1.2.Gcneral. Grantee's required matching contribution , if any , need not be prov;ded on a line-item by
line•itcm bas is , but mu st be at least the percenta ge of the total project cxpenJ iture s specified in the
Project Bud get tabl e.
4.1.3.Doeumentation . Documentation of expenditures for the non-federal match contribution is
required in <he same manner a, the documentation for the grant funded expenditures.
Pase e. I of 4-Exhibi1 B ~ Stattm enr of Projt"r'.I
IIMIW: 11 EMil 1198
4.2. Project Budget
Project ActiYitylli11e Item Federal Sha~e up .In RO%: $8,320,110
Mnichin~ Nnn -Federal Share 20 %: $2,080.00 , .. ·'
Total for Category/Line Item Grunt Funds an d
Crontee Motchlne Contribution
Suonlics 37 5.00
Olher IG,025 .00
Totnl B!)!!i:rt._ ___ .. $!0.400.00 ·-... --·-··----4.3. l'roject Budget Linc Item Adjustments. Gran1c e may (.we 1.'hccked nptin.• he/ow):
4 . .1.1 . 0 nOI adj11s1 individual budget hnc amoun1s wi1hout approva l of lh e State . Such approval shall
be in the fem, of:
4.3. I. I. o notice issued by the Slate in aeeordnnce with §16 of the Grant; or
4.3.1.2 . an amcndmenl in aecorda11ce wilh the Modification sub scclion oflhc Gener.ii Provisions
of the Grant.
4.3.2. ~ adjusl ind1v1dual budge! lmc amounlS wi1hout tho Stn1e's nppro\'nl ii':
11 .3.2.1. th ere arc no tr nn~fcrs 10 1,r hctwccn ad ministration budget l ines~ and
4.3.2.2 . cumuln1ivc budge tary line ilcm changes do 1101 exceed 1h c lesser of 1cn percent of the
tota l ·,udgelcd amount or $20 .0 00
4.4. Non-Supplanting of Grantee Funds .
Cirnntcc will r.nsurr. thnt the fimd!-proviricrl hy 1hi ~ fir:in1 ;ire use d 10 supplemc-nl Jnd not supp lant their
fund s budget ed for the purposes herein .
5. PAYMENT:
l'nyments shall be m,dc in nccordm:cc with th :s scc 1io11 , the provision " of1his Exh:bit, und lhc provisions sel
forth i11 §7 of the Grant.
5.1. Payment Sched ule. Grnn1cc shall submit rcqucsls for rcimbursemcnl al lea s! quarterly using the
Dcpartmcnl provided fonn or by teller with documen ta tion :,ttn cherl if nn f01m IS rr.quirerl . One
original signed reimhursement rc1111es1 is due on the same: d:1.1 cs as the required financial reports . All
reque sts shall be for eligible actual expenses incurred by Grantee , as de scribed in § I above . RcqueslS
will ':>c accompanied by supporting documcr.tation 101nhng at \cn.c;;t the ninount requested for
reimburse ment and any required non•fcdcral match contribution . Documentation requirements arc
J1.:sc1ibcd in §6.6 below . If auy tinam:ial ur prug1css reports are delinquent at the time of a payment
requcsi, 1hc l)epanment may wi1hhold such reimbursemeni until 1hc requi,cd reports have been
submiucd . If 1hc iota! reimburs ab le expense s reported for lhe year's granl exceed the amount of the
"ware, the excess expenses may be eli gib le for consideration fo r any reallocation addilions ma ce at the
en d of the fed eral granl per iod . If any granl end realloc atio n funding is ava ilable , eligibility for these
funds will require timely report submiual, and sirong perfonnancc dcmonSlratcd dtrough the quarterly
progres s reports and through ongoing contaet/monilOring.
5.2. Payment Amount. When non-federal match is required, such match must be documen ted with every
p;1ym en1 rr.quest . Perin cfic paym ents will he mncfo ns requested a1 the snme prrc c.-n::1ge of the
documentation submitted as I.he Gran! funded share of the budge1 up to any applicabie quarterly or
other pre.closeout max irnums. Payment will not exceed the amount of cash cxpenditutcs documented .
Excess match documented and submitte d with one reimbursement requcsl will be applid lo subscqucnl
reque sts as necessary to maximize the allowab le reimbursement.
HMEP : IIEM71H98
5.3. Rcmittanc• Address. If mailed, payments shall be remined to the following address unless changed in
accordance with §16 of the Grant:
City of Englewood
Arapahoe County LEPC
3615 S. Elati St.
l:.n2lcwood, CO 80110
6, ADMlNISTRATIVE REQUIREMENTS:
6.1. Accounting. Grantee shall maintain properly searegated accounts of Grant funds, matching funds, and
other funds associated with the Project and make those records available to the State upon request.
6.2. Audit Report. If an audit is pcrfonncd on Grantee's records for any fiscal year covering a ponion of
the term of this Grant or any other grants/contracts with DOLA, Graotee shall submit an electronic
copy of the final audit repon, including a repon m accordance with the Single Audit Act, to
dnla audit@state CO·Y$ .or send the rcpon to:
Department of Local Affairs
Accounting & Financial Services
13 13 Sherman Street, Room 323
Denver, CO 80203
6.3. Monitorine. The State shall monitor this Grant in accordance with §§9(B) and 9(C) aftbe Grant.
6.4. Records. Grantee shall maintain records in accordance with §9 of the Grant.
6.5. Reporting.
6.5 .1. Quarterly Financial Status and Proeress Reports. The project(s) approved in this Grant arc to
be completed on or before the tennination date stated in §S(A) of the Grant Agreement . Grantee
shall submit quaneriy financial status and programmatic progress reports for each project
identified in this agreement using the Standard Federal Financial Status Repon (SF 425) and the
Standard Federal Progress and Performance Narrative Repon (SF-PPR), or other forms provided
by the Department. One of each with original signatures shall be submitted in accordance with the
schedule be low :
6.5.2. Final Reports. Grantee shall submil a final financial starus and progress rcpon that prov ide s final
financial reconcilio.tion and a final cumulative granv'project accomplishments report within 45
days of the end of the projccl/grant period. No obli gations of funds can remain on the final rcpon.
The fioal repr,ns may substitute for the quarterly rcpons for I.he final quarter of the grant period .
If all projects are completed before the end of the grant period, the fina l report may be submined
at any time before its final due date. No further repons will be cue after the Dcpnnmcnt bas
recei ved, nnd sent notice ofncccpt.ancc of the final grant report.
6.6. R•quirod norumentarinn Sufficieot detail shall be provided with reimbursement requests to
demonstrate I.hat expense; are allowable and appropriate as detailed m the subsection s below h rein .
Grantees must n:tain all procurement and paym en t documentation on sit e for inspe ction . This shall
include, but not be limited to . purchase orde:s, rec.eiving docwnents , in voices, vouchers,
equipmenl/services idcntifica1ion, and time and effort repons.
6.6.1. Equipment or tani:lblt good,. Rcquem for reimb,u,:cment for tangible rcrsonal prepeny wit.ha
purchase price of less tb an $5,000 per item should include the invoice numt,or, description of item
purchased (e .g. NOAA wea1.l1er radios), and tht. locatiuu aud uumber of item~, or copies of the
Page 0 -3 of 4-Exhibi1 B -S1attmen1 nf Prnjec1
IIMEP: II EM7l 1198
paid invoi ces may he submilted. For equipmcnl ilems wilh a purchase price of ur exce ading
$5,000, and a useful life of more than one year, the Grantee must provide a copy of 1he pmd
invoice and include a unique identifying nuTI •Jcr . This number can be the m.11ufaeturer's sorial
number or, if the Grantee has its own existing inventory numbenng syslem, thal number may be
used. The location oi lhc c~ui?mcnt must also be provided . In addi1ion lo ongoing tracking
rc..~quircments, Grnnlt~~ slrnll r.nsurc thnt t:m[!ihl~ gnorts with pr.r item r.n~l of $SOO or ,norc and
equipment wi th per unit co~, of $5,000 or more are pmm incn1ly n'l!lrkcd as follows : "PurchnsNI
wilh fimcls prm1idcd hy rhc FF.A1.4"
6.6.2. Services. Grantees shilll include contract/purclmse order numbc r(s) or employee muncs, lhe
<latc(s) the si.;rvici.:s wen.: pruvii.JcU, the Irntu1c of the M:rvicc:s, and th e hourly comrnct Ol snlury
rates, or monthly salary and any fringe bcn::flts rotes.
6.i. Procurement. Grantee shnll ensure its procurement policies meet or e"tr.r.r.rl lnc:il , !i l:ltc , ;met federal
rcquircmems . Grantee should refer to local, slate, and federal guidance prior to 1naking deci sions
rcrnrding competitive bids, sole source or other procurement issues. In addition:
6.7.1. So le Source . Any sole source transaction in excess ofS I00 ,000 must be approved in advance by
ihc Depanrm:nt.
6.7.2. CondNt. Grantees shall ensure that : (a) All procurement trans actions, whethe r nego1iated or
compc lt ;ivcly bid. and withou t regard 10 dollar value , are conduc1cd in a manner 1hat provides
maximum open and free compcti1ion; (b) Gnmtce must he alen to organizational conllicis of
interest and/or no1H:ompctitive practice:; among contractors lhat nny restrict or eliminate
compct11ion or otherwise rc!-train trnde: (c) Contrnclors who deve lop or draft specifications,
rcq11ircmcnrs, state:ncnt s of work, and/or Requests for Proposals (RFPs) for a propo sed
procurc-.mcnt musr be cxdudr.d from hirlrtine or suhmitting a rnnpnsal 10 compcle fnr Lhc awn~d of
such procurcmcm ; and (d) Any request fo r exemption of item a-c within this suhsc ction must be
submitted in writing to, and be approved by the :rnlhorized Grantee official.
6.7.3, Dchnrmcnt. Grantee sha ll vcl'iry that the Controctor is 1101 debarred from porticipnlion in st.1te
and federal prugrnms . Sub-grantees shou ld review cont ractor dcharnu:111 infonnation on
hltp :1/www .cpls .go v.
6.7.4 . Funding Uisclosure. When tssmng reque s1s for propo sals, bid sohcila11ons, and 01hcr published
documents describing projcc1s or programs funded in whole or in pan with these grant funds,
Grantee and Subgrantec s shall : (n) s1ate the pcrcen1agc of the Iota\ cost of the program or project
which will be financed with grant money; (b) state the grant program name and dollar amount of
stnlc or fcrleral funds for the project or program ; and (c) use the phrase "This project was
,\·uppurled by rJu.• Colorado Department of loct1l A/fairs, n; ..,;,~ f.111 of F.mr1rg,mry Management·•
6.7 .S. Approved l'urehasos . Grantee shall verify thal all purchases are listed in §I.I above. Equipmcnl
purchases, ii any, shail be for items listed in the Approved Equipment List (A .E.L) for the gran t
period on the Responder Knowledge Dase (RKD), at hups ://www .rk b.us
6.i.6. Assignment of klghts/Dutles/Equlpmcnt . Gramee shall en sure that riu righ1s ur du1ic s exercised
under this Grant, or equipment purchased with Grant Funds having a purchase va lue of $5,000 or
more arc assigned without the prior written consent of thc-Dcpanment.
6.8 . Additional Administrative Requlrcmen1s. None.
COUNCIL COMMUNICATION
Date:
March 21, 2011 I Agenda Item: I Subjed:
11 a ii Hazardous Materials Emergency Planning Grant >--------~-------~~
I
Staff Sour ·e:
Michael Pattarozzi, Fire Chief
Initiated By:
Fire Department
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
The application for this Hazardous Malerials Emergency Planning (HMEP) Gra111 suµporls 1he
following City Council goals:
• A safe, dean and a11raa ive City (chis grant provides for 1he training and preparalion of
firefigh1ers to respond to and protect the citiz~ns of Englewood creating a safer community)
• A progre,sive City 1hat provides responsive and cosl efficiePt services (This grant provides for
the total cost of train ing necessary to ensure hazmat personnel in the City are well prep:uP.ci
to respond to an incident at no cost 10 1he City).
City Council has historically supported the application for and receipt oi funds through various
grants to enhance cir/ infrastructure and services. The Fire Depanmenl has previously received
awards lhrough lhe Assistance lo Firefighlers Grant Program in 2002 , 2003, 2004, and 2009. The
Fire Deparlment has also received Emergency Managemenl Planning Grant funding from 2007
ch rough 2010.
RECOMMENDED ACTION
Slaff recommends City Council adopl a bill for an ordinance accepting the 2011 Hazardous
Matcri.11s [mcrgency Pl.lnning Grant Award which funds tv.,o hazmat training courses and one
hazm,1 exercise .
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The HMEP Grant is tunded lhrough the Federal LJepa: lment of ·1 ransportalion (US DOT) and
administered by the Colorado Departmenl cf Local Affairs and exists 10 supporl hazardous malerials
planning and exercise aclivities. The City of Engl ewood has three transport~.tion routes which have
he.en designaled as hazardous ma1erials roules. In addilion. !here are numerous Ti er Ii reporling
facilities within 1he city. Any oi lhese fac ilities or rou1es has the p otenlial to create accide nts o;
incidents involving hazardous malerials . Having properly !rained pers onnel to res pond 10 anci
manage lhe incidenl will greatly improve 1he overall ou1come of 1he incident.
FINANCIAL IMPACT
The HMEP Cran! is a 20% soft match r,rar,I, m ea nine that the eran, is matched through 0!hpr
crncrgcncy m,magcmcnt exp cndittlfCS, including salaries of employees involved in l:!tn ergency
manage rnent The Fire Dep;ntrn f:nt ha ~ nlr e,1d y identified c:ur :e nt expencliture5 ad e quate to 1nat c h
lhe gra111 (uncling, resulling i11 no ac..lclit iu 1rnl cos t to tl1e ci1y (ui ilLCep 1ing thes e funds . The tota l
amount of the grant is$ I 0,400. The ci1•1 rece ives $8,J20, which is the cost of conducting th e two
classes and one exercise .
LIST OF ATTACHMENTS
Ril! for illl Ordinan ce