HomeMy WebLinkAbout2011 Ordinance No. 031BY ALTrHORITY
O RDf1'AN CE No.1:>/
SER rE S OF 20 11
COUNC Q BLLL NO 33
INT ROD UC ED RY C'OI fN r.J I .
MEMBER PE N
AN RDCNA NCE AUT II ORJZ ING AN rNT ERGO VER MENTAL /\GREE M ENT
ENTITLED "CC IC/. C IC CO ~1PUTER SY S'I EM AG EN CY USER AGR EEME T -
CO LO RA DO BURE AU OF [NVES TI G/\TI ON" BET WEE TH E OLO RAUU ll UKJ:AU UF
IN VEST IGAT ION AN D THE C ITY Of. ENGi .EWOOO , COi .OR ADO.
WHERE A S, th e Agree ment outlin es tlu: rc::i put1 sil,i \1 ti t::s til e Co lu1ado Uu1 cu u of lnv cs 11ga tio n
(CB I) main tai ns as the opera ti ng agency of the Co lorado n me ln fo nna11on ent er (CC IC) and the
Nati ,,nal Crim e ln fonnat ion Cen ter (!\C IC) Crimma l Ju sti ce lnfo n natio n Syste ms; and
WHE REAS , th e CBI nca int ains and op era tes th e CC IC co mp ute r system un de r n shared
man age me nt co nce pt wi th ca::h user; and
WHER[A , th e Englewood Polic e Dcp:,rtment and tb c Engl ewoo d ProSt cuto r's Offi ce wo uld
designate a CC IC Cuu rJi11 atu1 who is , cspons ib lc fo r the agen cy's use, secu rit y and pe n; nn c l
opera ting the IC/NC IC com pu ter sys tem;
NOW, TH ERE FO RE , BE IT ORD AfNED BY THE CITY r.OL C'II. OF T HF CITY OF
ENG L E\,1OOD , COLO RADO, THAT·
S · :i Th e Ci ty Co ur.ci l ol the City o f Eng lewoo d, Co lorado hereby auth orized th e
'·C ICINCIC Com pu ter Syste m Agency Us er Agreement -Co lorad o B11rca u of In vest igation"
bctw c::cu lhc Colm udo Dureau o f In vestigati on tm d the it y of Englewood, Colo rado at tac h~d here 10
as Ex.hib it A.
_Scc1 ion 2. The En glewood C hi ef o f Poli ce an d 1h c City Pr0c.cc utn r arc nuth orizcd to sign the
1111ergovtn1 mental "CC IC/NC IC Co mpu ter Sys tem Age ncy User Agr ee ment -Co lorad o Bureau o f
l111'cs t,ga ti on" for and on be half of the Cit y of Englewood. C:o lorad o.
ln tm<l uc-cd , read 111 full , an d passed on firs t re;1d111 g on the 6th day of June, 20 11 .
Pu bhshcd by T it le as a 8 111 for an rd 111a 11ce in th e City's o ffi ci al new spape r on the 10th day of
Jun c,20 11.
9 b iv
11 ul•li :-lic d :.i::; d B1ll fur ;111 :-di na11cc u 11 the Ci ty's o f:i cinl wt!bsi1e btginning un the 8th Jay uf
.lu 11c, 20 11 fu r thirt y (3 0) do ys.
!lead :,y 111 lc a11d pa ssed Oil li 11 al rcad mg oil th e 211t h day 11 f lu:tc. 2•)1 1
Publ1 sli c:d hy title 111 l h l.! City·~ o:"fic1 nl 11cw:,p:.iper .1s Ord111 :i:1ce No ij_, St.:nl.!s l1 f 2t:I I. c 11
th1,; 241h day nf .111 1.c, 2fl I 1.
Pu blished hy 111\c o n th e 'it y'c; o ffi c ial wc ,sue ht!g in11 mg l1 1l the 22nd da r of
.l u11 c, c01 1 fo r 1hu-y (J U) doy s.
I. Louc n shi ,1 A . Elli s , Ci ty C lerk of the .il y of Eng lew,lod, C n loradn, he re\y ce111fy th:i t th e
ilbovc nnd for cgc1111 g is ~17.1 c co p y of th e Ord mant:.e po ,ssc:d e n ii na l re.l e.l in g and published b)
l ll h.:,1-:,( 1d1 rn11ll,,t.: Nu.,?, St.:1l t.:~ uf201 I .
Purpose:
CC lC/NCIC Computer S)•,t cm
AGENCY "GSE R AGREEMENT
COLORADO B URE A U OF rNVES'l1GA'TTON
The purpose of this User Agreem ent is lo outline the responsibilities the Co lorado Bureau of
Inv::stigntion (CBI) rn uintnin:; as th e opr.rnting agency of th e Co lorado Crime lnfonnntion
Center (CCIC) and the Natio oal Crime Information Center (NCIC) Criminal Justice
lnformation Systems . Toe CBI agrees to furnish to the law enfor..cm c-nt agency, herenfter
called the User, such infominlion uvaila bl e through the CCIC co mputer system su bj ect lo the
provi sions contain ed here in.
The Cl)[ adopt,, the policy of the Federal Bureau of lnvest.i gntion (FBI) Criminal Justi ce
Informatio n System (CnS) Di vis ion thut al l duln co ntained within the CC[C and NC !C
cotu ptncr systems Ls co ns idcrcd Crim.inn ! Justice lnformntion and may only be accessed for
w1 authori zed criminal jtJ.'iticc ptrrpo 3c.
Th e CB I maintains and operates Ili c CC!C co mputer systcru und er '1 sllllrcd manage ment
couc<:p l witl1 each User. A CCIC Counlinutor iu designulcd for each agen cy, nnd is
respons ibl e fo r tlta! agency's use , sec uri ty nod per.;onncl opemting the CC IC and NC lC
co mp uter system.
D efiniti ons:
Agency Tread: Th e Chief, Sh eri.ff, Distri ct Attorn ey , or tbc member oftbc agency appointed
as the authority respons ibl e fo r the operations of the Departmcnl
1
J:u.ru:uy 1, 200S CCIC Coordi n:Jt or and .\,"'ctlr)' User Agrecmenc
11\V.•l: Oanrd ofWorki~g Ad visors
lllW: Board ol Executiv e IJiJ-.:ctors
('TIT: C:olnn ulo Tl111·rJ 11 1 of fnvr.stignlicu
CC((: Comp t:tcc izccl Cri 111 in11: Uistory
CCI C: Coiumdo Crim e Tnfonnation Ce nter
CF/I: Co de of Fcclera l Rcg11htiou.s
CIIRI: Culorndu Crimina l Hislury Re · 1d f11iormatio11
C'.[IS: Crim inal l ttslicc Tnflln na1io11 Sys1cms
CORA: Co lorado Open Record· Act
CSA : CJJS Sys1ems Agency
CS O: ens Security Offi cer
D irect access: Inform ation obtained ilircc t.ly frorn Lhe tcrmfoal , an d is disscmimi.tt:d din'c tl)t
wit.L i1 1 tl1 e tzr1niua! age ncy.
FBI: Federal Bureau of fuve.1 1igation
Ill: ln1c rs latc Icleotification Index
In direc t ucccsl': l □fomrnllon obtained by au agenci 11i~1u ut ui1<xt access from a tcm1 i11al
:1gcocy with d.ircct m;ccss.
NC I C: atioual Crime Juformation Cen ter
N m1-S11pf)ort Age ncy: 1\tt agency wi l11 h;:;s than 5 full-lilll<.: swur u o f-fi ccrs, fo dcra \
ngcm.:!cs an d co mmuu ic.:ation c.:c nt :!rs .
ORI: Originating Agc ucy l dco tifi cr
OSN: Operator Security Number
/'SU: Progca m Suprort Uoit
Tcrmiflal Agency : An agen cy, which accesses the CCJC nnd NCJC computer sysle:ns.
2
CCJC Coordin:uur :wd .tl,.!;cn,.y User A,!...:rrt:e11.:e.n t
Agcn cv mu! CCIC Cnordinutor Responsibility:
The CCIC Co ordinator unifies agen cy respons ibi lity for system us er disc ipline and serves as
a CB[ point of co ntu c1 for banrl li ni,: rcco rrl vnlirlation, quali ty control, security matters ,
di sscmianti on of manuals and other pub li ca tions, training, audit.I , un d nny otl1cr nuttcrs
concc:ning th e use and misLL,c of ti 1c CC!C and NC IC computer syst ems.
11,e Agency Hea d and the CC [C Coo rdinator agr-..e to th e belo w li sted respons ib iliti es under
thi s stared man agement:
Re.sponsibl c to detcc~ report an d cooperative ly inve.stigote any una uthorized acces s
("mis use") of th e CCIC and NCIC computer systems witi1 the CBI immediatel y;
Prov ide information to tlic CB I for th e purpose of the backgrouod investigation
regarding each opcrntor to access the CC IC an d !\CIC comp uter syste ms;
L~gol and legis lnti \'c review of matters pertainin g to !he CC IC and NCIC ::om puter
syst-,ms;
Operational, tecbnical , nncl investigative as sistance to personnel operating the CC JC
nad NCJC computer systems ;
1be CB I will provide !he training an d materials to the Coordinator to assist with
their prnpcetive agency training res ponsibilities.
Prov ide telecomnmnicr.lion line s and routers , including mainleo ance, for each local
law enforcemen t agency. State and Federal agencies arc res ponsible fur this cost;
Oper ator Access
Fin gerpri nt<; arc required in order for a backgrounc ciicck to be conducted for any pers on
with direc t access lo CC IC/NC lC i11format ion, wheth er using an o perator security numb er
(O SN) o: by acces sin g the servers us in g a sys tem adminis trn tor log in to the agency netw ork .
.'\uy person with a criminal hi story reco rd containin g a fc loay oo nv iction "~JJ be denied
1ccess to th e CC IC/NCIC co mputer sys tems. Th e Central Secur ity Offi ce r (CSO) or th e
des igucc will revi ew th e extenuating circurns tao ccs where the severity of the offense and
tbe tim e pcriu <l since ti ,c uffcu.1 c or arrest sup ports a possi ble vnrinu ce .
Add iti or.ally , any person with a criminal h istory re.co rd, with co nvir.ti ons oth er th an a fel ony
3
Ju,u;iry' 1, :1008 CCIC Coordin.1cor and .-1 g ~9 · Us er Ag re en,em
cm1vit:Liu1t wil l U1: n;vit :wi;d Lu dch..:ru1 in c if CC fC/NC IC syr.tc11 : ticccs s i:; appropri ntc ba sed
on tl :c 01 fo 11sc m1d c01 rv ic t1on informn ti on,
St:wri ly lte.sno nsihil it ir.q
11,e da~1 s!orc<l in the CC IC/NCIC computer sys tem is do::1 m1c11tcrl cri111 i1w l j,mir:c
i11fmm atio11 nnd munt hi} prol~cted Lo ens ure correct, lcgnl and t:ffici enl c.l issi:minati on 1.111d
u:;1,;, fn:'orrnaliu u (;(1U be uUtai.t1t:<l both di rectly and bd ircc LJ y. Direct access is defi ned w;
te rm inal access and dissemination within the tcim in.i!l agenc y . Indirect mxe.ss is
11 on-te1min2 l acces s through an agency with direct access.
Each agen cy nccess iog crimina l jw.;ticr. i.ufonna tinn i!. n:spnusi blc for t!OS Ur ing ll Q Lc...•;ii dual
dHta exists on th e devices used in the ngc11 cy. In addi tion, cnch ngeocy must <.."llSUI'C all C'.JlS
dnrn u·a,1s 1nittcLl vi~ a public 11t:t wurk u1 CCL<:i t.h e 1:2.R•bit coc:ypdon st~1ncl<1rd a.'i detni lcd in
the CJ IS Sec urity Po lit:y.
A C:C:IC: Terminal Age ncy guarding for 11on-tcrn1iml or non 24-bour tcrm iual ugcnc ics mu st
assume som e respons ibil ity nnd assist in the e.ofnrr:cment in 11,c CC IC/NC JC sys tem
::.ccurity for aJ I other agencies whi ch it gurmfo .
Security gu id elines re lating to ctim inal history record iufomrnt i on are set fo nh in the
JutersL1 te Jc1 c11tificnt io11 Index (Ill) progr,un in Title 2S Code of Fede ral Reg ulation s (CFR ),
Part 20, SuhpHrt., A and C; in the NC lC Opor-ating Mllllual, Pan 10; and in P art 3 of U1e
Colorado Public Records Act, known os th e Colorado f'ri min al Justi ce Records Act
(CORA).
CCJr. und NCIC Co mputer Sys1e m Locutio n
E ich tcnninal agency i i: respo ru:ible for the !:ccurity Urrougho ut the S)'.'i tcm bciug g11nrdr:d hy
tJ mt agency, inclu<lir1g ull pla GCs wh ere !~nu iDal devices ure 1ocatcd on d huv e access to tb c
:ntcmc l. Up on dc 1cm1iaalion a term in al is in non ~compl iuu~c with sy~tcm 1a;.111ugl:111c11t or
sr.cu rity policy, tbG C131 shall cause thut t~m 1inal's ,ccc.ss to CCIC co mp uter sys tem to be
disablc<l .
A sys tem security offi ce r slJa ll be designa ted at c.,ch agency tu ass u re all necess ary phys ical,
p~rs oune!, co mput er, and co rrnmmicati on snfcg ua,·ds ptCScribcd by tJ1 e CBI aod the F ill arc
functioning prope rl y io systems opcralio1.1. The CC IC Coo rdinat o r will be coru id cred the
agency 's secn ri t y officer unless the agency notifi es tl1c CBI Program Support liuit
otherwi se, 11ie sec urity officer will be required to prmide the CBT with a ncrwock: di agi.un
,rnl Jir~·.all ooofiguration pri or to tl1c agency audit.
Tue n,J es and proceoures governing circct tcm 1inal access to the C C!C and NC!C con-.putcr
.f.-uw :uy I, 2008 CLlC Cuaulin:.uor :w d .Agency User Agr,:c1mm:
system infonnntion shall apply equally to all parti cipam.s in the sy,le1n.
All agencic.s baving direct accc.<:S to computerized CCJC informatio n shill p:nnit th e CC IC
and NCIC staff to conduct appropria te inquiric.s wi th regard to any allegati ons of necurity
vi olatio 1.L'i.
CCIC anti Ne.TC Audit Rr..<1pon.qi hilitlcs
TI1e CBI Program Su ppon Uni t staff will conduct an rudi t for each agency access ing
criminal jll<tice iofonnati on to include non-terminal ageocie.1 and non criminal justice
agcu cics. Additio nall y, the FBI audit .1 tnff will conduct oudils at least once every three
years . 'luis audit sha U :nclud e a samp le of stat e and local criminal justice agenc ies. TI1e
obj ect ive of dlis co mpli an ce aud it is to vc1if)' adherenc e to CBI and FBI pol icies an d
regulat ion.<.
CHRI Dkseminnlion and Logging
I
Purs uant to NC IC policy, the CBI defines pro cedur e.~ to ensure all satcUi te computers and
remote terminals access ing the system maintain a munual or automatctl diss emination log
with nomtion of the indiv idua l maki ng the reqc est for reeo!ds. Such logs will be
ma intaine d fo r a minimum of one ycsr.
Prou.-<lures:
User and CCJC Coordinator procedures am att iched to this User Agreement as ,1 separate
doc.t1ment t:tled Us er Agreement Procedures .
j\nlhnrity:
Availat,le on-line on th e lmcmct nt www .c ji sponal cn m.
CClC Trainin g Mauu,tl
C'JIS Scc11ri1y Po li cy
Co lora do Criminal Op en Reco rds Act (CORA)
Colorado Revised Stotute (C .R.S.) 24-72-301 thru 309
NCIC Upera tiug Mrumal
5
J :w u:u_v 1, 2008 Cl,"/C Coordln:u or .,nd 11£,rr:.n cy Us er Agreement
NC IC Cudt Manua l
Jntcr.s tntc lc:cn tifi c at in 11 lncl cx {ITI) Pro gram
National Fingerpr int F il e O pcrali11g Manual
T itl e 28 , Code of Federal Rr.gul ntjons . Pan 20
Cl:lJ .'I R 500-0 1 -CC IC/NC!C Sys tem lnlcgri t)'
CBf AR 500 -02 -CC IC/NC IC E mpl oyee /\m,ss Agreement
~ad of Agreem ent
j unu.,,y 1, 2008 CCJ'C Courd.i.11n ro.-:ind ,,;!:,.IC.Dey User ~on.·c.:ncor
CO LORADO BUREAU OF I fVFST IGATION
CCJC COO RDINATOR AND AGENC Y USE R AGREEIV[ENT
ACKNO WLEDGMENT
As a te1rn inal ag ency 3cccss mg tJ1 e CC IC and NCIC co mpu ter sy te rn s, we hereby ackn owledge the
res ponsibi lities as se.t out in this docum ent as well a1 rh nse rlnr.11 111 ent.1 incorp ornt ed b y re.fe re.nre .
The Us:r also agrees to co mpl y with all state and federal st.1t:it es and re gu lat ion s as may apply, and
to use the informat1011 recei ved over tJ1e CC IC/NClC sys tems for c,im i.,al Ju stice purposes only.
The CC tC/NC IC systems will be u~e d only fo r offi c ial crimina l justice pur po se s and not fo r
lice ns ing or non-crimin al justice em plo yme nt purpose,,.
We ac~no wl cdg c th ese respo 11s1 1J il iti es hnvc hccn developed and app roved by tl1 e CB I and or the
FR I in order to ens ure the re li1 bili ty , confi rl e ntial it y, compl eteness, and accuracy of all rcco r.is
co nt ain ed in or obtained by mean s of the CC IC/NC IC compu ter sys tem s.
We ackn ow le dge a ailu rc to co mp ly wi th tJ1 csc respo nsi bili ties will subjec t th CB I a,cl th ose o th er
f~dcra l, stat ~. and local cri mina l jus tice user s acc essing CC JC to \'arious sanct ion s as :ccommcndcd
by th e NClC Advi sory Policy Board , ancl/or th e res pec tiv e Di rectors of the CB I and/or th e FB I.
The CB I res erve s the right to su"pe nd CClC sc1v icc to tJ:e U1er when the securi ty or di ssemination
re quireme.nLs are v iolated. TI1e CBI m ay reinstate service upon rece ipt o f sat isfa ctory ass u:-a nces
such viola ti on(s ) have been correc ted.
F.itJ1er the CB I or tJ1e User may, upon thirty days noti ce in writ ing. discontin u e servi ce.
lltis ag reement will beco me e ffe ct ive or.:
(N W IT NESS WHE R.EOI', tJ1 e pani es hcrctu cau,c,1 tl ,i, al!'cc 11 1c11t tu be ext:cu1ed by tJ 1e prope r
officers and off:cia '3.
!\Gb: C Y: l::.nglewood City Pro secuto r's O :li ce
O RJ : CO00J 0~ lA
~
Print ed Name Dat e
Age ncy Hc1t d
CDI Di rcc tor/D es igncc
Print ed Na me Dote
City Of B11glewo oJ P r osecutor
Lui s M. ''!'or re.c;:
Pri nted Nome Dat e
Once si gned, return Tl IJ S PAG E ONLY to: C BI P:ogram Sup pon Unit. 690 Kipling Stree t. Su:te
3000, Denve r, Co lorado 802 15.
COLORADO IlUimAU Ol7 1NVESTIGA'l'IO'I
CCIC COO!illrNATOR AND AGF.NCV USER AGR£l1MENT
ACKNOWLTm l ~MJ ,:NT
As at :rm iual ai;c ncy acce ss in g tl1 c CC I all[I NCJC m rnput cr sys tr.ms, we hr.rr.hy 11t:b1owlc dgc 1l1c
rcspuus ib ilit ics a., se t out in this document M wcU as tho se doe i;mcnL~ jncnrpo ralccl by refcrc:n cc .
'l11 c Us e r also agrees to cump ly wi ll, all stale and federa l •tntutcs :m u re!> :nti ons us nia y upply , 11n<l
to use Lh c in fonnalion rece ived over 1i1c C IC/NCJC systems fur cri:u.i 1ml j'Jstlcc pmposcs only,
The CClC/NC IC systcncs will be used on ly for o[licial cr imi nal ju stice purposes and not for
li censing or nnn-r.r imina l ju.slice employment purposes.
We ack11uwlc..!gc Uiese rcspousibi liti cs have hecn develo ped aurl approve d by the Cllf au d or the
J-'LJJ iu order to ens ure Il ic reli ability , co11udcu,iu li ty, cunt pktcuc.ss, and acc ura cy of all rcconl.s
con ta ined in or ob ta in ed by me ans of the CC! INCJC comJi<11cr systems.
We nck:n o wl edcr. :1 fa ilure to co mply witi1 ti,cse respons ibi lit ic.s will subj ect the CBI and those other
fcdcr ,...I, st:it e, and loc al cri:ui rhtl ustce w:c rs ai:ccssing CCIC to vnriom; ~nnctinn s n." reco tT1C1:et1dcd
by 1hc NCJC Advis ory Pot :c y n oard, ancVor the rc spr.c tivc Directors of the CBI nncVor O,c FBL
The CBI reserves the right to suspend CCIC service to O,e User when tl1e security or di ssem in at ion
requirements arc vi o lated . The CO[ may rein.stare serv ice upon recei pt of satL,foctory assurances
such violation(s) hnv e hee n co rrcc:te{L
Eitl1cr the CBI 0 1 the User may, upo n titirt y days oocice in wming, disco ntinue serv ice.
This ngreemcnt will become effective 0 11:
IN WTrNESS WHEREOF, the panir,s h~re to caused this agrccn ,ent to be executed by the pro per
officers and official :;.
Al,l~NCY: Eng lewood l'ol ice LJcp:i.rtment
(HU: CO0 0JOIO0
CC IC Coorcliuntor
Agc nl'y Bcud
CF.I Oirector/O~ign cc
Pr lnh!tl Nnrnc n111o
Printed Nuruc Dute
Jo h~ M. Col lins -Poljce Chief
Lnls 1\1. Torres
Printed Nnmc Dat e
Once si&ned, return THIS PAGE ONLY to: CBI Progmm Suppor: 1:uit, 690 Kipling Stree t, Su ite
JOJO , Denver, Coloraclo 80'.l 15.
COUNCI L COMMUN ICAT ION
Date:
Ju n e 6, 20 11
In iti aled By:
l Agenda Item :
1 t a iv
Po li c e ::>epa r1 me n t an d City Prosecu tor
I
Subject:
C ,i rne Informati on Ce n te, User Agreemen t
I
Slaff So ur ce:
Je ff San ch ez, Support Se rvices Commander
COUNCIL GOAi AN D PREVIOUS COUN CIL ACTION
Ci ty Council has a goa l o f ens uring th .;? th e City , safe, clean, hc alIhy, and att rac t :ve .
RECOMMENDED ACT ION
Th e rolice Departm ent is reco mmen din g tha t C ity Co un ci l ;ui o pt a Bil l for an Ordin ,,nce au th ori 1ing
th e Chi ef o f Pol ice and the City Prosec ut o r 10 sign a Colorado Cri n ,e Info rmation Center (CC I()/
National Crime l nformal ion Cenler INCi() Computer Sy sl em · Age ncy U se r Agree m ent with the
Co lorado Bu ,ea u o f Investigatio n.
BACKG ROUND, ANALYS IS, AND ALTEl<NATIVfS IDENllF IEO
Thi s proposed ordin ance form al ,z es Ih e City's user agree m ent wi th the Colorado Bw eau o f
ln ves ti ga l ion fo r part ic ipa ti on i n and access to sh ared i nfo rmation through Ih e Colo rado Cri m e
Informati on Center and th e Nati onal Cr im e In form ati o n Cent r Crim inal ju sti ce lnform .1 ti on
Systems.
Th e Us er Agreeme nt ou tlin es th e r es p o nsib!lilies the Colorado Bureau of l11ve sI,gaIiu 11 (CB I)
maintain s as lhe operating ilB f'ncy of thP Cnlorc1d n Crim e ln fmmation C.:Pn lP.r (CC IC ) and lhe
Nationa l Crime l r,fo rmaIion Cen ter ( CIC ) Cri minal l us li ce In fo rmation Sys tems. Th e CBI m aintains
and op erates th e CCI C comput er ~ys tern und er a share d ma nage ment co nce pt \-\•1t h eac h user. The
Eng l ewood Po hrc D cp .i rt mc nt Jnd th e [nglcwood Pr oscc ulor's offi ce wou ld designat e a CCIC
Coordinator .vho is ,esponsibl e for 1h e age ncy's use, !ecurity and pe rs f.'n ne l opera tin g the
CC IC/NCIC computer sy slem .
FINANCIAL IMl'Ac.T
No ne
LIST Of A TTACMM EN TS.
Bill for an Ordinance