HomeMy WebLinkAbout2011 Ordinance No. 036BY AUTHORITY
ORDINAN CE NO . tkJ
SE RIES OF 201 I --
CO UNC I.L HIL L NO . 40
INT RO DUCE D BY CO UNC rL
MEMBE R WIL SO N
AN ORDIN ANCE AUTHORIZING H lE ACC EPT ANC E ()F T J{E 20 1 1 EMER GEN CY
MANA GEMEN r PERf OKMAN CE GRA NT /LOCAL EivtERGi::NCY MANAG EM ENT
SUP PO RT (LEMS) AWARDED TO THE CITY O F ENG I.EW O.m . C:01.0 RADO BY T HE
ST ATE OF COL O RADO DE PAR TME NT OF LOC AL AFFAIR ~.
WH~R.[AS, 1!1 c Em ergency Man agemen t JJer fonna nce Gra nts (E MPG) program is designed
to provi de.. suppleme ntal fun ds fo r th e stre ngtheni ng of loc al governmen t eme rgency managemen t
progra ms in preparin g th eir co mmuru t1cs fo r disaster planru ng, mi tiga tion . res pon se and reco very
whil e co nse rvin g loc al resourc es; mid
WHEREA S, th e Ci ty of Englewoo d rece ived i,,rants fro m the EM.PG program start ing in ea rly
2008, 10 ass ist LO the deve lopment of th e emergenc y m~na ge ment pro g.r ;.im fu r the City; ami
WHEREA S, th e Co lorado Division of Eme rg ency Manage me nt has sta<cd that tl1e EMP G
program is expec ted to co ntinu e fo r th e foreseeab le futu re;: and has encou n!ge d the Cit y's
panicip ati on; and
WHE RE AS , EMPG rei mbur seme nt grarn fund ing is des ignat ed to sup r-ort the City's
emerge nc y managt;menl µrugn1U1 , bu t is not targe ted to any specifi c pur cha se or ex pend itu re; an d
WHEREAS, in the past fu nd ing has been used fo r a numb er of im provements in the City of
Englewood emerge ncy management progr am, in c luding:
• f w1d ing fo r one part -ti me !i taff me mber 10 as sist w ith day-to~day emergency IT ,A nngemen t
duti es .
• Prov iding assistance to variou s depart ments in th eir co nt inuity of operatio ns plamUn g.
• Tr ainin g c iry emp loye es m a va nety of progr:nns, including hazardous matc;:ri als rt:sµunst:
nn d mi tigat ion.
• Ongoi ng infrastmcrure improve ment s; and
WHER.EAS, the Cit y of En glewuuu Im, bee n awarded $3 4 .900 by th e State o f Co lorado 201 1
Em crge ocy rrum.1gc ment Performanc e Gra nt s (E MPG) prObrr am:
NOW, THERE FO RE, HE IT OIW AINEU BY THE CITY COUNC IL OF THE CITY OF
EN GLEWOOD , COLORADO, TIIAT :
Sec ti on I. The City Cow,cil of the Cit y of En glewood , Colorado he reby aut hon zed the
accep tance of 1rt.· Eme rgenc y Management Pcrfonn an·,c Grant (EMPG) Spcc ia.J Projec t Gran t,
att ac hcct hcrclo as Att ac hme nt I
Sec11o n 2. rh e May or ,s be ·eby authorized to sign sa id Ar,,reemenL fut and on be half of th e Ci ty
of Eng lew oo d, Co lorado .
l111mdu ccd , read in full , and passed on Grs1 reoclm ~ on 1hc I 81h day o f Jul y, 20 11.
Publi shed by T itl e as il Bill for an Ordin.1ncc in the Cit y's o fficia l ncws p :1p cr on th e 22 nC. day of
Jul y, 201 1
l 1ubl 1shcd as a Hil l for an Ord1 nan cc 011 ihc City's ol lic 1al webs ite vcg inrnn g on the :mih dn y 01
Ju ly, 201 I fo r 1hir1 y (30 ) d:iys .
Rc :t d by title and pa sr.cd o n fina l r ea ding on the I sl da y of Augu :a , 20 11.
Pub lished by t1lle Ill the C 11 y's offi c i:-tl r 1:wsp~pcr as Ordin:mce No . .¼, St:n cs of 20 11. 0 11
1hc 51h day o f Augusi , 20 1 I.
Puhli shcd by tit le on the C ity's offi cia l website begimllng on th e 3rd da y o f
/\uguSI, 20 1 I fo r 1hirt y (30) cla ys .
~~ \l. \,0~_.>--<--~) Cu '"'""' Woo awaoro , ""~'
I, Lo ucrish ia A. E ll is , City Clerk of the C it y o f E11gl cwood1 Colornd c,1 hereby ccrllfy th.11 the
ab ove a nd fore going is J}__Y..\JC copy of th e Ordina nce pa ss ed on fi na l re.acting and pu bli shed by
11:l c as Ordinance No _:,¥,Series of 2U I I.
'1-!i
EMPGILEMS : 12EMIL9ij
AG REEMENT
bet )Vee11 tlte
STATE OF COLORADO
D E PAR TMEI\T OF LOCAL AFFAIRS
Fann of Financial Ass istance :
Agreem e n t lllc 11 tinc a1inn:
Contrac t Encumbrance #:
Cootrnc t Mana gemcm Sys tem#:
l'ruicc l Info rmati on:
Project/ A ward Numbe r:
Project Nnme ·
Performan ce Per iod :
Brief Dcscripti oo o f Proj ect/
Assistance :
Pr ou rnm & Fundiiq1, ln fo rrn:1t io 11:
and tlt e
CITY OF ENGL EWOOD
l8J Grant D Loan Awa rd AmowJt : $34,900
~ (DOLA 's primary ide111ifl carion # for tniJ agrecmem)
(Stat e of Colorado 's primary identifi cation #for this agreemerzr)
12EMIL98
~Em~rl{~l.9'._J"fana_gcment Performan :c Gra nt/Lor.:i l Emergency
Manageme nt Support (LEMS}
3ta rt Date 10/1/2010 End Date : 06130/2 012
The annual EMPG/LEMS gra nts enha nce •II-hazards cmcrgcnry
managemen t plann ing/preparedness, 1rnt iga11 ou, respon se and recovery
cup3bil.ities in the Sta te of Co \orado by prov idmg financial support to local
j 1Jr isd ictious to staff and ope rate their cmcrgcJcy management programs.
I Program Name Emcr££nfY~ement Per formance Gr.mt (EMPG)
CatJlog of Federal Domcsll c As sistan ce (CFUA) Number (tf federal funds): •7.0<2 I hmdias Accoun, Cod es : 100/S B00/7 JE/5110/F 11.F.'17 l P.
P:i g• I of 17
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b Ml'CII 1-:~I S: 12llM I L9B
TAULE OF CONTILNTS
I PAl(TI E, ..
:;_ EFFEC T IV E UA . ."E AN D NOTICI: OF NON I.I A 111 1.!T\' ...
3 llliCITA I.S ..
•I. Di,FJNITIONS .
5. T ERM anu EAltl.Y TERM INATIOi' ...
6. ST ATl;MF.NTPl· l·'l(OJr-CT
7 l'AYMEN·1s 1u 1;1(AN JI£ ..
1$. ltt--./lU I< rJ N (i . N l J rIFIC/\ TION .
9 (iR/,N rEE ll EC OllDS .....
10. C:O NFIOEN 1"1/11. INFOKMATIOl,·ST A TE I\ECOI\DS
11. er Nf LI C rs Of INTG H.E ST ..
12. Rl:.1•nr.SEN TATI ONS AN D WAR.RANT IC3
11 l NSUIU\N CF .
l •l OREA.Cl! ........ , ............ .
15. llEMEDIE S .. .
16. NOTICES ,111d REPRESENTATI VES .
17. R ll .JffS IN UATA, DOCUM ENTS, AN ll CO MPUTE R s nFTWAllE
18. c;OVERNMENTAL IMMUNITY
19. STIITEWl:1 E CONTllllf:T MANM•F.MF.n S \'STF.M .
7ll R FSTR lf:Tl <l N ON Plllll.lC HENEl'IrS ...
7.1 CF 'F.R~L PRU VISIONS ...... .
22 . COLORA D S~E CIAL PROV IS! NS ...
SIG N/,TURE PA GE ..
EXHLHIT A -APPLIC ABL E LAW S ..
EX ll l.l}IT LI -STA TEMENT OF PllOJ ECI' (SO P) ..
EXJ II BIT C -GRANT APPLI CAT ION PA CKAGE.
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EXIIIB IT D -FEDERAL FUNDING ACCOU N rAUILITY
PR OVIS IONS
FORM I -GRANT FUNDIN G CHANGE I.ET r ER
,\Nu TllANS''ARENCY ACr Of-2006 (FFA T;,)
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I. !'ARTIES
Thi ;; Agrccrm:n t (he reinafter cu ll cc.l "Grd ut") i:, t:ntcrcd iutu by and \Jdwtc u tl1 c CITY OF ENG LE\\I OO D
(ncre iua ft cr cul kd "Grantee '"), and tile STA TE OF COLORADO acting by anJ t!uoui;h the Ocparllm:nt of Loct1!
At tairs fo r th..: bc ucfn of the Division of Emergenc y Man agtmcot (here inaft er c:.i llcd tl.1c "S wte " or "DOL A ").
2. E FFE CTIVE DATE ANU NOTICE OF NONLL\.B LLIT Y.
This Grunt shul! not be effective Jr enforceable uutil it is approved nnfi signed by the Co lorad o State Conuo ller
or desi gnc.:c (hc:.:rci naft cr ca ll ed the "Effect iv e Dut e"). Th e Sta te :;hall not be liab le to pay o r reim burse Gran tee
f1ir ,my pc1fo 1111u11cc hc ~cu 11d c1, including , but not limit ed 10 cos t<; or cx pcn Jcs incu:-rcd, or be boun d by uny
provi !;ion hcreo:~prior tu (sec checked 011tio11(.\:1 Uduw;.
A. 0 Th e Effec tive Date.
ll . LJ ·111c later 10 occ ur of the Effec tive Date or th e dat e of n sc pnrntc le tt :!r issue d hy the Oe pa:tmc nt
("Release of Funds Letter ") notify in g Gra nt .:e of th e co mp leti on of a sn.ti sfr1t..:tory c1w iro nm cn1a\ review
and author izi ng Gran ice to obli gnt c or use Gran t Funds .
C. 0 Th e Effective Date; prrv idc d, howeve r, that all Project costs, if sp ccifir.al ly mHh o ,-i7.crl hy the fun din g
nuth ori ty , incu rred on 0 1 ai\e:-__ , may be submitte d for re imln1 rse mc-nt as if in cu m:d after the
13 rfcctivc Da le.
U. 0 mse· 1 d.nc fo:-author ized pre-agreement cos lS , as defin ed in §4 be low and/or iu £1hil>i t B, Statt.:1m:11 t
of Proj ect. Such costs ma y be subm itted fo r :-ei mbur.iem'!n t as if in cu rred after the Effc ct1ve DalC .
U:. {X] The Effec tive Dale; provided, however, tltat the costs ide a tifi cd in th e checked sub sec li ons bel ow may
be su bmi tted for reimbursement ns if inc urred after the Effective Da te (see checked subop ti on(.r) iu:lov.):
i . ~ All l'roJCCI cos•.s incu1Tcd on or after Ocloher I. 20 10 , ;ind
F.M PG /LEMS : 12EM I L98
ii. 0 Pre-award costs for insert purpos::, 1fany, in curred on or afte r in sc n start ing da te allowed ur:dcr lhe
---·· · [cde m l a~•ft rd for prc-nwnrc~ cns!s .
F. [81 All or some of lhe cos !S or expc:usc::i in curred by Grnntcc prio r to th~ Effecti ve Date whic h hn ve been
or will be paid wi th non -federal fund s may be included as a part of Gram cc's non-federal match
requircmcm , set fo rth herein and in Ex h ib it n, Stawment of Project, if s uc h coslS or e xpenses are
properl y doc um cnt ecl m• eligible cxpcns~s in accordance with Exhibit Il, §6.6.
). RE:C ITA.L S
A. A uthority, .\ppropriu tiun , and Approva l
A uth orily to cu1cr into this Gr1n t cXJst,; ln CRS §24 32 -2 105 and fund s have been budgeted , uppropri.11r.d
and otherwise made ava ilable and a s ufficient un encumbered balance thereof remai ns ilVailablc :·o r
payment. Rtquircd lpprovals, c learance and coordi natio n have bee n accomplished from and wuh
approprialr. ~eenc ics.
B. Consid t.ratio n
Th e Parties acknowledge tha t the mu tual promi sc i. uuU cuvcuaut.~ co11 1ained he1c in and other good n.nd
va luobl c co usidcrn ti on are sufficien t and adequ ate 10 s upport this Grant.
C. Pu r pos e
The purpus..: 0Ct.J1is giant agreement is d esc rib ed in Eihibit 8.
D. R eferences
All refe re nces in thi s Grant to sections (whclP.cr spc Ucd ou t or usi ng the § sy mbol), subsect ions, cx.Jub 1ts or
other nttnc hmcnts, arc rcfe 1cn cci 10 secti on.-., su bscr.1ion1-, cxh ih1t~ nr other attachmen ts conta in d herein or
inc o:porated as n pan here of, uu less othenvi sc noted .
4. DEHNJTION S
lbc follow in g lc11w, as used herein s ha ll be construed nnd in tcrp re1eC ar. fo ll ows:
A. Evu lu ation
"Evaluatio n" means the process of cx aminm g Grantee's Wor k and raung it based o n critcna estabhsheC ID
§6 und fahibit B.
8 . Exhi b it s n ud Ot h e r Attuchmcn ts
T h e fo ll owing are atta che d b:.:rc10 and mcorpora ted by refe re nce herei n:
i. Exbibi, A (A rrlicn blc Laws)
ii. Exh ibit JJ (S s1teme nt of Project)
iii. Exhibil C (G ran t Application Pack age)
iv. Exh iou D (FFATA Prov isions)
"· Form 1 (GrJnt Fundin g Cha nge Lc tlcr)
C. Guods
"Goods" means :angi bl e mntcrial acq uired, produce d, Oi de li vered by Grantee eitber se parately or m
c nj uuct 1on with the Services Grant ee rend cr.i hcn:undcr .
D. G runt
"Grant" means Lh is agreement, llS terms :rnd conditions , auachcd cx.hi bits , docum::ms ir .;o rpora tcd by
refe ren ce, and any future mod ifyin g agreements, cx.hib its , at1at:h 11 u;11l:> "JI 1cfercnc cs in corporntcd here in
pursuant to Co lor,do State law, Fiscal Ru les , and Sta le Contro ller Policies.
E. Grn nt Funds
"'Gram Funds" mcn ns avail able Cumh µay.:sb le by the State to Grn atcc pu rsuant to thi c Grant.
., ... P :i rt y nr l'nrties
"Party" means the State or Grantee and '·Parti es" means bo th the Sta te and Grantee .
G. Pc-c-rnutrm:l ..:v .s lS
"Pre-agrce meu1 costs", when ap p!J cable, mean s the costs incurred on or after the da te as s pe c ified in §'2
above, and the Effect iv e Date of this Grant. Such cos!S shall have been detailed m Grantce·s gran t
app!icatton and sp ecifi cal ly nurh ori n d hy th e Sime an d incorporate<l bereinto Exhibit B.
H . Project ll udgc l
"P1oject Buclbet" mean s the budg et fo r tt.c Work de sc 11 bc d in ~>:hi bil B
rag: 3 of 11
l!M l 'G/L ICMS : I :!.l~M 1 l ,9fl
I. rrogru m
"Prugrn m" mea ns tl1c grant program, as specifie d on the fir st page , Lltai prov ides ih e fu nd in g for thi s Grant.
"Revi ew " mean:; exami ning Grant:c 's Work to c usure !hill it 1i:: nricqun·c, acc,:rn lc, correct end in
acco rc!n ncc with the criteria C!:t.1 bl1r.hcd 111 §G and E~h lhii 0
K. Servi ces
"Sc:-v 1cc'i'' 1nc11 ns th e req uired !-Cl vice s to he pcrfo nrn;d by Gni11tcc pui:;uan t to tbi.s G 1nn1 .
L. Suh -gr:11 1tcc
"Sub -grantee" mc em; lh ird-p aruc s, if any, engaged by Graulcc to aid i1 1 pcr lorma :1cc or its ob lignt mns .
\1 . \\1ol'l<
"Work" m~;i ns thr. 1askr. :111<1 nc tiv iti c s Cira111 cc is rcquln.:d to pe rfo rm lO fulfi ll its oblign:i(Jns und er tins
Gr:mt :1r u.l £xh i l>it 0 , incl uding the pc rfomrnn ce of tht~ Serv ices and de live ry of t:lc Goods.
N . \:Vork Pt vll ucl
"Work Piodut;L" mc .i a s the 1n11 gi bl c 0 1 i11LJ1n giblc rcr.ult s uf Grnnt cc':; Wor k, in c lud ing, but not limit ed I C\
so ftwa re, n:scarch, rcport;1 sl udics, du u, µhutugru pli s, 11 cgu ti v:.s or otbcr fini :-hcd or unfin is hed docurn cDts ,
drnwm gs, 111 odcls, survey ~, mnps, llli.t tcrial s, or work p1ml11ct nf au y type , includ ing drafts.
5. TE RM a nd EAIILY Tlc RJ\I INAT ION .
A. init ial Term
Uult:ss 0 1he1w isc p ermitted m §2 ;1bovc1 the Portie:; rc:1p~c t1vc pcifonmm ces und er th is G run: shall
conw1c11c.;c.: uu th e.: Effe ctive Dn tc . This Grnn t shal l t.enninatc on .lune J O, 201 '2, unl cr.r. sooner lcrmin:ltcd or
(i n hci e xten ded as s pc cifieLI cl :.l;w l1:.:1 c he1d 11 .
n. Twn Mo nth Ex tens ion
The Sta ie, at it s so le di ~c1c tio n upon wri11 cn now.:c lo Grantee 3S provid ed m § 16 , may u01iau.:rnlly ex tend
the tcrm o:' this Gran t for a per iod no. lo exceed two mo111h s if tf.c Poni es nrc ncgotrntrng a rcplnccmcnt
Grm~t (an d not 1nercly see k.mg a tcnn extensio n) al or nea r the end of an y mit iu l term or .10y ex te m1on
thcrcn f Th e prov is:on s of th is Gr 1..111 in effec t when such notice is given , inc lud in g, bu l not lim1t d to
~riu:c;, r,11 r.s , :m rl dclivC I)' require men ts, sha ll rema in in e ffe ct dur ing the tw o month ex lcosi on. The two•
month ex ten si on shall immecl intcly 1cm,inate when and if a repl ace ment Grnnt 1s a pproved and signed by
tnc Colorado St.ltC :::o n1rolkr.
6. STAT£M£NT OF PROJEL"i
A. r.om plction
Grrn1 ec shn l l complete the Work a11d its a t.h er o bli gatio ns as described he rein and in tb hi bit n. TI1e St at e
sh3II no: be liabJ e 10 co mpcnsi\lC Gr ant ee for rmy Work pe rfo rm ed prior to th e Effc cfr,c Uatc o r aft er tl:e
tc nninati .>n o f bis Gran!.
U. Gouth a ull Services
Gra ntee sha ll procure Goot.ls :u1 d Scrvit:i.:.'i ll t;Ct::i si~1 y to com plete the Work. Such procurcmenl shall be
;i.cco rnpl1 shccl us ing the Grant Fund s and sh all not incrcit.'ic the 111 tv.i1nu1:1 am ount pn yab le hereu nder by th e
State .
C. E11,1 11l uyr.cs
All pe rs o ns empl oy ed by (ira1 :tce or Su b-g rancccs shall be con sitl crcd Grantee's or Sub -grawccs'
cmp loycc(s) for all pu~,oses hereunder and shall not be em ployees of th e St ate for any purpose as a resu lt
of thi s Grant.
7. l'AYM&:NTS TO C RANTEJ::
n,e StaiC shall, in accordance wilb Lhe pro\'isions oft.b is §7, pay lirante:: m the following amoun ts and us,ng the
,ncthods set fon h bel ow:
A . M:u:im 11m Am ou nt
Th e maximum amount pa ya ble unde r this Grant m Gran lee hy the State is m2..Q.Q&Q., as determined by the
Stutc fr o m nv;1il:i ble fu nd s. Gra ntee agrees to prov id t• m1y ndriitionn l f11nc\s req ui red fo r th e success ful
co mpl ct ioll of the Wo1k . P ay ment~ to Grantee 11rc limi led to the uopnid oblig at ed bR.l ance of the Grnnt as
set fort h in U:x hibil It
EMP C/L EMS , 12EMIL98
13 . Pu y rn e n t
I. A·dvuncc, Interim end Final Paym ents
Afly ndvance paymc ot al lowed under th is G rant or in ~xhibi t H sha ll co m ply with Stat e Fiscal Rules
and be made in accordance wi1h the prn vis io ns of thi s Grant or such ExhibiL Grantee shall initiate lln Y
pay men t requ ests by submitting inv,Jiccs to the Sta te in th e fonn and manner set forth and ap proved by
!he Sta te.
ii. lntP.r c-s t
·rb~ Sta te shall not pa y interest on Grantee: in vo ices.
iii . A vniJub le Funds-Co ntingency-Term ination
Th~ State is pro hibited by law from making fiscal co mmitme nts beyond t.be l.crm of the SLlt e's current
fi sc al year. Th erefo re, Grante e's compe nsatio n is co u Lin ge □t upon U1 c co mmuing ava il abi lity o f Stat e
appmpriu li urn, as prov ided iu th e Colorado Special P rov isio ns, set forth b elow. If federal fun ds nre
used wi th thi s Grant in who le or in part, the State's pe rfo rman ce hc re uoder is contingent up on th e
cooti nuing availabil ity of such funds . Pay menl3 pursuant to this Gran t shall be made only fro m
ova.ilablc fu nds encu mbered for thi r. Grun t and the S tate's liabi li ty f, ,r s uc h pay ments s ba U be limi1 ed
to the amoun t rem aining of s uch cncwnbcrcd fund s. If Stat r or fe dera l food s arc oat fu lly
appro p~iated , or oth erw ise become un avail able for thi s Gran t, the Sm:e 111ay termin ate it in wb~1 1c or to
the extent of ~nd ing redu cti on, wi tll ou t furth zr linhit ;1y, nft er pro viding notice to Gnmtcc in
uccordancc with § I 6.
iv . Erroneous P11ymenls
At the State 's so le discretion , p;:;y mcn1.c. made to Grwnec in erro r for an y re aso n, inclu ding, bu t not
Li mited to overpayments or im proper payments , nnd un ex pend ed or excess funds ret:cived by Gran tee,
may be recovere d from Gran te e by dedu ction from sub seq uent pay ments un der thi s Grnn t ur uthi:.r
Gra nts, gra nts or agre ements between the State n.nd Grantee or by other appropria te methods and
co ll ected as a debt due to tl,e State. Such fund s shall not be paid 10 ,ny party other than !he State.
C. Use of Fund s
Gran t Fund s shall be used on ly fo:-eligi ble c.os ls identi fi ~rt here in amVor in Exhil>it B.
D. Matching Funds
Gran te e shall provid e matc hin g fund s as prov ided in Ex hibit B.
8 . REPORTING -I\OTIFICATION
Reporu, Evalu atio os 1 an d Reviews required under thi s §8 s hall be in accorclan cc wit h th e prnccciu rc~ of a nd
in.such fonn as p,esc ri bed by tl1e Sta te and in ac co rdno ce with §19 , if applicable .
A. P1!rformun cc, Progress, Persu nn e l1 and Fund s
Gram -:c shall sub mit u report lo the Stn te upon expir~t.ion or soo ne r tcnninatio n of this Gran t, co ntainlDg uu
Eva lu atio n and Review of Gra ntee's performance an d th e final sta tu s of Grantee's obli ga tiom; hereund er.
ln addi ti on, Grantee shaU co mply wit.h alJ report in g req uircrn c □:.s , if any, si.:t fo rtl1 in tx.hibit H.
D. l iligati ou Hcpo r til1 g
Wi thin l O dnys after bein g served with any pleadi ng in a legal act ion filed with u co un or ad1nini strn tivc
ng,;ocy , re lated to th is Grant or wh ich may affe ct Grant ee's abi lity 10 perform its. obligaticns here unde r,
G 1il11 tcc sb.!.ll noti fy the St.me of s uch actio n and deli Ye r copies of :;uch plcn din g£ to the State 's prin cip:i l
rl.!p,·~c.cnta tivc as identi fi ed herei n. If the State's prin cipa l rep re se nt.Hiv e is r,:>t t.h cn serv in g, s uch notice and
cop ies sha ll be de liv ered 10 !he E,.ecutive Dire ctor of th e Dcp anmc nl of Local Aifairs.
C. No nco mplh111 cc
Gran tee's fa il ure to prov ide reports and ootify the Sta te in a timely manne r in accordance with thi s §8 nrny
res ult in th e de lay of payrne □t of funds and/or te rmina ti on as prov id ed und t::r this Grao L
D. S ub grn nls
Co pie s of any and all subgrants ca te red into by Granier. 10 r r.rfnrm irs nhliga tious ht rcu ndcr shall lie
s u!:Jmj ued to th e Sta te or its prin c ipl l rcprcse □t.a tivc upon reque st by th r. State. A . .uy and al l s ubgran ts
en tered into by Gra ntee rela ted 10 its pcn·onnan ce nereundcr shell comp ly with ull app lic able fcdern l aud
st.a l e lt!\I.''> and shrill prov ide l:ln t suc b s ube,ranL" he eoverned hy th e laws of' th e Sr...,tc of olorado .
EM l'G/L l~MS: 1·l 1~M I L9 8
9 . G RANT 1si; Irnco Iw s
Grnntt.:c sh all in.tkc, ki;c p , maintain and itll ow lllspccdon .. nd mouitor in g of th e fo llowing re cords:
A. M 11i11t cn :111 cc
Gran1 cc sh rdl ,mk e, ;ccc p, mnim~i n, and nll ow in spc:tion and mon itor in g by :he State of' d comp lete fi le of
nil reco rds, llocur.i cnts , co mmu nica tio ns , notes an d other w:-iucn ma tc1 ia ls, elec tro nic mc din fil es, anri
commu ni c at io ns, pr.rtm 11i ne in any manner lo the Wo rk or the dclivc:--y of Se rvices (incl udin g, hut no:
l imite d to the opcrntion o f µrogrnms) or Goods hcrc 1··,dcr Gra111 t•r s ha ll m;i i111 ai11 r.11 d 1 n :r.nrrls (th e Record
Rc lcn lio n Peri od) until the lust to occur o f the fol low in!;: (i) n pc :-i od of thrzc yea rs ;1 fl er lh c dntc th is Gl':t 1l'
Ls cumpil;tc d, tt:11 11 i11ated 01 fin al pa ymen t i~ mad e hereu nd er, whichever is Inter, or (i i) for r:uc h furt her
p eriod ns may be necessnry lo rcs olvc 1my pc11di11g mHW.:rs, or (i ii) ifu n .iud it is occun·in g, or G rant ee has
rccc1vc cl n otice th;:t nn s udit is ptnuin g, then un til s uch audh hos been co mp le ted and it,; fi ndi ng:,; h~vt.: l,i,a.:11
resolve d (the "R ecor d Rc1c11ti cn ?c:-iod"),
B . [11 s p N•1i1111 ·
Grnnh.:l! s hall pt.:rm ll the Sta.le, the fe.dera l gove rnm ent ancl ;my oth er duly nu1 ho ri 1~!d age nt of ,1
g0v crn111 cntal ngc ncy to uudi t, inspect., ~x.amfo c, CKCc rpt, copy an cVor tran sc ri be Gran tee 's records re lated to
thi s Grant Uu riu ~ l..L1,; Record Retenti on Period for n per iod of three years foll owing tcrm jnution of th is
Gram or fi nnl pay ment hc r~und cr, whi chever is lntcr 1 to ass111c com p liance with th e tcr111s hereof 0 1 10
e n ll unt c U rn ntec's pcrfomm ncc hereund er. The Sta te reserv es lh e ri ght to in spect the \~'o rk at all
reaso nable times and places du rmg the term oi 1h1 s Grn nt, 111clu ding any cx tc 11 s100. If the Work fails to
confo rm to the req uirements of th is Gra nt , 1he St:He may req uire Gr:mll'c ;-,ro mptly to bn ng, the Work in lo
co nfo nn ity wi tJ 1 Gra nt requi rement~. at Gr:111;cc 's sol e expc'.!u:e . lf th e Work c ann ot be bro ught in to
r.onfo nn :rncc by rc~pcrfonn ance or olher r orrcc t ivc mr.Jt<:nrcs th e State ma y req uire Grnn tce t.o take
11 1:ccssnry ac:ion 10 em aire th:l l fu 1urc p!!rfo rmancc co nfonns to Gra nt ri:qu ircmcnt s and cxc1cisc the
11.:111 t:d ic.~ a vai la bl e under th is (i:·an t, Ill lnw o r inequity in lieu of or in conjw1 ction with 1a1 c b c orrective
m cn !-urcs .
C. Mnn il oring
Gran tee .i;hall per mit 1hc State , th e fcdc~a l J.(O \'Cmm e nt, :ind O'.her gove mmcntnl age nc ies t-aving
j ur isdi c:ti .,n , in the ir :.:o\e (!i sc rcti on, to mon it or all activitie s co nd ucted by Gra nt ee pursu:rnt to th e te rms of
Ul i!: Gran t usi ng ;my re:lso nub lc proct:dure, inclt idin g, bu l not li mi1ecl 10 : intema l r.v a\..atio n procedures,
cxamimnio u of progra m da w, r;pcci nl ana\y!;c!i , oo-sit c ch ec k1ns, fomrnl audi t examinat ion s, or tmy ot her
p rut.:1,:J 111 cs. All rno :1i ton ng co ntroll ed by th e St.ate sha ll be perfor med in II rnoun cr thn~ :;!mil no t unduly
in terfere with Gran tee's pe rfo rm ance here und er.
0 . F inni A ud it R1:port
G ran tee s hall provi de II co py of its audi t report lO DO LA as speci fi ed m Ex hi bit B.
10. C ONl'IU IG 'TI AL I Nl •UH.M ATI ON-STATE RECORDS
Gr~i nlcc sha ll c 'J mp !y wi th the provi sio ns en th is § l 0 if il beco mes privy to confi dentia l in fo rm arion in
connecti on w1tb i1s per formance hcrc unrl er. Co nfi dentia l info rm ati on, in cludes, but is not occ::nari ly limit ed to,
s1:i 1c rccorcli:, p crs,,nnc:1 rn cnrds , and infonnati on t.:un cc.:m i11g indi vi dua ls
A . C u 11 fid c 11ti a lil-y
Gran tee s ha ll keep all State rccimls ;11 1tl i11fur111u tiu11 Lu 11fili1,.;11 tial ut ri \1 time s and lo co mpiy w ith nil 1:tws
and rcgulat10:1 s concc r.t ing ::o nfi tl cnt ialit y uf inform ation . A11y req uest or demand by n third party fu ~ Sta l:.!
rc co u ls and in fo rm at ion in lhc po s3cssio n of Gr:.m tcc sh all be 1mmcd rntc ly for,N~rdc<l to th e S1n1 e·s
principal rep rese nta ti ve .
B . Nuii fi cn ti on
G 1n nlec s hall notify iLs age nt , emp loyees, S ub -gnu,tccs , nud ass ign s •,vh o mn y co me inlO con tact w ith Strite
records and co nfidcut in.1 infonnutiun that eac b is subj ct.:t lu L11e r-0 11.fidculi al ity I cquircn1<:11 ts set forth here in,
and sha ll provid e each wi U1 a wri tten exp lanation of such requ ireme nt-; before they ar c pcnni ucd 10 acccs;
such records and infonnati on.
C. Use, Se,cu ril y, nnd R i'tt>n lion
Con fi dential info nn :n.i on c f any kiud sh a li not be d istributed or sold to or.y thi rd p arty or used by Ci ra n1 cc
u1 its age nts in any way , except as authoriz~I by th ii; Gr~·:H or ap prov ed in writi ng by the Stat e. Gr:i.ntcc J
Pl'.ge 6or 17
1. EM l'GILEMS: 1 lEM I L98
shal '. provid e and mainUtiu a sc ;urc cnviromnen t tbat ensures confidenti ality of nil Sta te record s ar.d oLh er
confide ntia l infbrmu tmn whe rever loc uted . Co nf1 clc111 ial informat ion sha ll no t be rt:ta incd iu any fi les or
nthcn.visc by Grantee or its a>-~c ntS, ex cept as pcnni ttcd in thi s Gra nt or approve d in wri ting by th e State .
0 . Oi sc losurc-L iubility
D is clos u:c u ( Sta te 1ecmd!i 0 1 othe r conndcntial infomrntion by Grnntcc fo r nn y re ason may be ca u:;c fo r
lcga '. octi ou by th ird parti es against Grt1ntec 1 the State or lhe1r res pe ctive agent,;, Gran tee sha ll , 10 the ex tent
pcrmittLd by law , iDrl emni fy , save, :ind hold han ulcss the Sta te , its employees und agents, aga inst nny and
all claim s, tb.nrnr,c::.i;, liab ility nnrl r:ou M ~w;inis inclu ding costs, ex penses, and 11ttomey fees and rela te d
costs, in curre d as a res ult of any ac1 or omi ss io n by Grantee , o r its emp loyees, agen ts , Sub •grnnt ec s, or
a ssig nees pmsuant to this §10.
II. C ONFLI CT S OF ~TIZ RE ST
Grantee sba!I no t engage in any business or persona ! activ iti es or practi ces or mainta in auy rcbt.ionsb ips whi ch
c0nl1 1ct in an y' w:i.y with t.hc full pcrfo nnancc ofGramce's obl ig atio ns hc rcumlcr. G rantee ackuowlcdr,cs thal
with respect to thi s Gran t, :::vcn the rtp pcaran c: of II confli ct of interes t is hannfu l 10 th e SL'ltc'.s inte rests. Ab s~nt
thr! Sllltc's pno r wri tte n approval, Grantee shali refrain from any pract.i ccs , activities or re lntions bips tha t
reaso nab ly uppear to be. in co nni ct with the fu ll pcrfonna ucc of Grant ee's o bl igations to th e Sl:!.tc bcrc und er . If
a con fli ct or appc arun ce cxisL'i, or if Grantee is uncc11;iin whether 11 couOi ct or lhc a ppearance of a c..on ni cl of
inte res t exist,;, Grant ee shall submi t to the Stu te a di sc losure s lalCm ent 1-ictt ing for th the rclev1wt d eta il s fu r t!Jc
SLn tc's co ns idera ti on . Fail mc tu promptly su bmit a di o;c los urc sta tement or to fo ll ow the State's di re cti on in
rcsa rd to th e apparent confli ct const itu tes :i. breac h nf th is Granl.
12 . REPRES E NTAT IONS 1\J\'D WARRANTIES
Gnntcr m.1k cs th e fo ll owi ng specific rcprese nt..'Hi0i 1S and warranties, ea ch of wh ich was re li ed on by Lh e Sta te in
en 1erin g int o this Gn uH.
A. Sta nd ard and Man ner of Performance
Grantee shaJI perform ilii ob li gations bereuader in accorda:i cc with th e highest s tand ards of care, skili :,n d
dil igence in th e indu stry, trades or profess ion and in the st!quen cc un d ma nner sel fort h in thi s Grant .
0. Lc i;ul /\11thorit y -Grun lee nnd G rnnt ee's Sig nato ry
Gramcc warrants tha t it possrsses the legal au th o rity to cat er into th is Grant and that it has taken all act ions
req uired by its proced l1re!.1 by•law s, and/o r appli cab le laws to exercise Ulat autbo ri ty, and to lawfulJy
au tho rize it s und crs ig nccl signmory 10 ~xecl!le th is (i;"ant , or an y part thereof. and to bind Gran ti:c !o its
tcnn s. If re qae sted by th e State, Grantee shall provi de tll c Stntc witl.1 proof of Gca nt ee 's authority 10 enter
into this Gram within i 5 dzys of ;·ccdving sui.:h rc4u c;Sl.
C. Lice nses, Pcr ruil.s, Et c.
Grnn tee represe nt s nnd warranlc; that as o f the.: EiTcctivc Date it !ms, and that at all times d uring the term
hereof it shall have, nt its sole expen se , 11U ii ccnses, ce rtifi cution :;, opprovn\!;1 1u zurancc, perm its, and o ther
au1.hori z..1t ion requ ire d by law tu pcrfonn it.c; obligalious hcrcuncl cr. Grantee warr:ints tha t it s hall maiurnin
all necess ary li ccascs, ce r.ifi c.:tious, approva ls , insura nct', pcm1 1ts, and oth er nmhori1.,at io n~ requi red 10
propr.rl y pr:rform rh i!-\Tra nt, with out rd111bu rseme111 by th e Sta te or other adjustm ent in Gr.mt Funds .
Add itiona ll y, all employee s 11nd agenLs o f Grnntc e pcrfonnin g Services unde r thi s Grnat slwll bo ld all
rc4t.in.:U li censes or ccrllCi1..atiu11s, 1f1111y, to perfo rm theii 1csp o11 s ib ili tics . Grn ut cc, if11 for eig n co rp omti on
or otl 1u foreign cn 1j1:y tra11.s ac t.ug lmsi ne ss in tbc State of Co lorado, fu rther wurrants th at it currently ha s
obtain ed and shall ma intni n any appl icab le ce rtifi cat e o f aut hority to tra ns a ct busi ness in th e 5tntc o f
Co lor.:i do :m C has dcs igna t~d a ree istcrcd agi:nt in Colo rado 10 acce pt servi ce nf pro cess . Any revo c:n <111 ,
wi thc'rawal or non -renewa l of li ce nses , cen 1fi cn ti on s, ap prova ls, in sura nce, pcnnits or rtny s uch si milar
reqi.i ;crne nts necessary for Gran tee IO pro perl y µcrfom1 t ,e 1cm1s of th is Graot ~hall be: Ut crncd tu be a
mat er ia l brea ch by Gran te e and co nst itut e grou o<i s for tcm1i11ation o f th is Gra nt.
IJ. LN SU RAN CE
Grant ee J.nd its Sub .grant e::s sha ll chwin aad mnintain insuran ce as s pec ifi ed in this scc11 on n1 all umes dunn g
th e: term or th is Gra nt : All polic it·s evidrncin e the, in~nr:mce ~nve raet rt!quin:d hc::rc 1111d ~r sha ll be issued by
insuran ce compamc .s sati s fac tory to Gr.ullcc nnd the: State.
Pttg-: 7 of 17
I lc M l'G/LEM S: l lEMIL9fi
A . (;rnul c l!
i. PulJ /ic U:1lli lics
If Gra nt ee is 11 "publ ic ::nt ili' w1 1hin tbc rneaui ng of the Co lorn do Gov c:um cnta l Immuni ty Ac t, CRS
§24-10-101, ct seq., a s amcn dt.:d (th e "G IA"), thtn Grun :ce sh all ma int ain :ll all ti mes duri ng th e t::n:i
of th is Gra nt ~n:c h liuh ility insurn .1cc, by co111 merciJ I pu iicy or sclf-i nsum ncc, ns 1::: m!ccs;,ary to meet
it" lir1hi !it i~s under tnc GJA . Grl'l ntcc shall show pro of of :.u:h ins urance sati sfacto 1y 10 the State, if
1cq1 1c·s1c,\ hy the Sui te Gra ntee shall require each gran t wit h sub -gm1t1 ccs lhat ate public c:Hit ics,
prcw id i11 g Gonds or Scrvict.:s lmrnu nrh:-, 111 inr.lu,hi 1lw 1m:11rance rcqoircincnts nl'.:ccss ary to JTI C'Ct Sut •
grantee's li;1 bili tic s llnd i:-r 1h~ G IA
Non Puhl ic l•:ntil iiis
If Gr,mtc e ir. not :i "pu:->l ic ent ity-w11 hin Lhc mcunmg u[ lhc G IA, Gra ntee sn:-i ll obta in an d 1n:1i n1:11 11
Umin ~ the lc:·m of tlrn: Gram in 311rnn ce c ovc rn gc an d polic il!F. mcl:lmg th e F,a me rcquircmc nl s se t fo rth
i n § I J (H) with rc:,:;pc -l lO sub-g ran tees thn l arc not "publi c entitie s".
H . t.:ru ntces :m d Suh-G r nn lccs
Grn ntcc sh all rt qut re ~ach Ura nt with Sub-g ran tc::s, other than I.h ose that arc pu blic entit ies, prov iding
Goods or Sc:·viccs in c.o nncc tion with thi s Gra11t1 to 111 clude in sur ance n!qmrcmcnts sub •:t anti all y sinti lar to
th e fo ll owi ng:
i. Wo r kc :'s Co mpcn snlio n
Wo rk c :'::; Com;>cnsatio n (nsurancc as rcqu :rcd Uy Sta te siatu te, and Emp loye r'<; Lia bil ity lmairau cc
covl!rini: :ti! o f (ir:m1cc and Sub-1-:run tcc cmp loy~cr uc1inA wit hin the ::c urse nnd :;co pe of 1hc:r
e1npl uy111 cnt.
ii. Cc,u •r :11 1.:111,i lit y
C•1 mmc rci :11 Gr1wrnl J.i11hi li 1y lns11rnnrr. wri1tc n on ISO oec mrcucc form CG VO 01 10/9 3 or
cqui ,•:'1 c11t , cov ctini; 1>1 cmiscs c,pcraticms, fire-d;im :-i gc , in,kpr.11r\c111 r.n n1ra ctnn:, produ cts and
completed oper:-i tiom:, bl;m kct Gr:rn 1u:1 l liab ili ty, persona l iuju ry, and ad vert ising lia b il ity wit h
mi nimum limits 113 fo ll ow:;: (11) tl 1CJOO ,OOO eac h occ un-cncc; (b) $1,000,000 general agg re gate . (c)
S l ,000,000 produ ct~ uuJ completed opi.:.ra tiun s ngg rcgntc; nod (cl ) $5 0 ,0 00 un y one fire. lf :my
agi;1 cgu lc.; l1111i t i~ n.:duc cd below $1,000,0 00 beca use of 1..l.1 ims made or pa id , Sub-gran tee sholl
im mcdm 1e ly obta .. i add ition al insurum;c.; tu rc~tu rc tl:c full agg1cg atc: limj1 und fu mish to Grant ee a
ccnifi cntc or other doc um ent satisfactory 10 Gra ntee s howing com pliari cc wi th llii s p1uvis iun.
iii. Automohi lc Lin lJ ili ty
Automob ile Lrn b1lily Insu ran ce co vering na y auto (in clud ing owned , hin:d and 11ou-owncd autos) wi th
n min imum lin111 or S 1,000 ,000 eac h acc ide nt co mbin ed single limit.
iv. Additionul Insur ed
Gra ntee w1d Lhe Sta te shall be earn ed as additi o:ml in sure d on the Cummcrci al General Lia bility imd
.'\111,;mobil c Liab 1li1y lnsu rnn cc po licies (lc a.o;;cs und co nstru ctio 11 Gran ts req uire addi tional ins·;red
cnvcrage for co mple,ed operat ions on cndorsc mcnt.s CG 20 10 11/85 . CG 2037 , or eq uivalent).
l'rim:u·y of r.ovrrngr
Coverage re quired ofG r:mt cc an d Sub-g~im tces sha ll be primary ove r any in .rn rnn cc or ,,;c lf-i m.urancc
program c:i.rr icd by Gr~n tce or th e Sta te.
v i. C r1 11 c dlu ti o11
Th e above in surance. po li cies sha ll it1 cludc prov is ions p1cvc ming cn nccl lution or non rc ncwnl wit hout
at lc..:s t 45 lh:ys ptiw 11uticc.; lu the Ck1111h:.::: and the Stttlc by ce:-tific d mail.
vii.Sub rugn tio n Wa iver
l\ll msura ncc poltci.;s iu any way rel ated to Ltli s Gra nt nnd scc11rcd and ma im ain cd by Grn nt c•..: or its
Sub -gran tees as rcq111 red bcrcin sh al l mclu dc clauses stil ting th;1t each canicr sh all waive a ll rights of
reco ve ry, un dc r sub10gn tio n 01 othe rw ise, :igm nst lirantce or the ~talc, 1Lc;; agenc :.;s, in sl1tu1 1.:i 1is,
orgrt ui 1..ations, officers, agen ts, emp loyees, and vol unt ee rs.
Gnrn tcc and nll Sub -gran tees shall provi d e-certi 1i r :1 tei:: ,howin g insura nce coverage required hereunder to
1..he St:1tc wi:h in Reve n business d.:i.ys of the Effcc1.i vc Dalt" of 1his Grant I lo Inte r th;rn 15 dnys prior 10 the
cxpirntion d:11c of nny such covernge, Gr:intec and each Sub ~gran1ce s:la lt deliver to the Stale or Grn~tee
i;crt ifi catc:: of i11:mrn11cc :;vi dcnci ng rcncwn ls there of: In .idd 1t10 t1, upo n request by thr-State ,ll any othe r
l'.1,tr 8 of 17
EM r GtLEMS : J2EM 1L98
11 111e cl11ri nB the lcrm o f th is Grant or any sub -g ran t, Grant ee and each Sub -g r:m1.cc shall, with in IO days of
su ch ,cq ues t, suppl y 10 lb e Sta le evidence sat isfa clO f)' to the Stute o f cmnpiianct; with tl1 e prov isi ons of tbi s
§tJ .
14. BllEAC I-I
A. Defin ed
It\ nJd11 1O0 10 any breaches s pecified in uth c1 secti ons o f th:s Grunt , tJ\e failu re o f either Pa rt)' 10 pcrfo nn
an y of its ma teria l o bligations hereund er io whol e:: or in pan or in a -t imely or sa ti sfa cwry man ucr,
cons ututc.s a breach. T he io stitut ioa o f pro ceed ings unde r any bankru1Hcy, b so lvc ncy, reor ganizatio n or
simil or !:aw , by or ag a inst Gra ntee , o r the rtppointrncn t of a receiver or ~:miln r o fnccr for Grant ee o r any of
its propcn y, wt-ich is not va c:i tcd o r fu ll y sta yed within 20 days aficr th e i11 stitution or occu rre nce th ereof,
shall also constitut e a breach
ll . /'\ot icc und C ure r criod
In llh' event o f a brea ch , notic<~ or s uch shall be giv!:n in wri ti ug by the aggrie ved Pa rty to the oth er Pnny m
the rr.anm:1 pro vid ed in §1 (,. If such brcoc h ii; not cured with in 30 d:ty s of rr.rcipt nf written notice , or if a
cure cannot be comp leted w:th in 30 day s, or if cure o! the breach has not begu 1t within 30 day s and pursu~d
with due dil ige nce, th e St.a te may ex ::rcisc an y or lb c remedies set fo rtll in §15. Nu1 w1ths taudin g anythins
to the co n·rnry herei n, the Srntc, in its so le di scre tion , nee d not p:-ovidr. adva nce not ice or :1 cure period a:id
may imm edi ate!:,, 1cm 1in atc thi s Grant in whole or in part ir rcasonab ly uc ccs sary lo pr cs <:rv c public safe ty
0 1 to prcvc 111 i11 uncdint c publi c c:-isis.
15 . REM.EUlE S
If Grantee is in brea ch unde r an y provision of lh is Grant, pro vid ed !bat a breach is not nece ssa ry un de r §15(11),
the Stnle sball have all o f th e remedi es list ed in th is §15 m additio n to nll o th er remed ic ::; cet fo rth in other
secti ons or th is Gr an t fo llowing th e noti c e and cure pe ri od set forth in §I 4(B). The Sta te ma y exerci se n11y or nll
of tb e reL,edies uvaila b\c to it, in 1lS sole di scre tio n, co ncurre ntly or con sec uti ve ly. 1f tl1c fon n of fin anci al
as sis tnn ce i::; 3 loan, as speci fi ed in t:l ~ rn hl r m, page I of thi s Gran t. an d in the even: of a termination o f t!l is
Gran :, such termina tion shall not extinguis h Gran tee 's obli gat ion s und er lhc !-lromi ssory Note an d the Dee d of
Trus t
A. Term ination for Ca use un1/or Breach
If Granlcc fo il s to pe r fo rm an y of its ob liguti ons t ercuncler wi ll: such dili gen ce as is requ i:-ed to ensure ·L'i
co mpleti on 111 aci;o 1dancc with the provi sions of thi r; Gr:mt an d in a tim ely m~uncr, 1he ~tnt e may uo tir)'
Grantee of such Don-perform ant.:e in accordan ce with the pro vi5ioos bcrc in. If Grantee there after fai ls tJ
promptl y cure such non-performan ce w1lbm th e ::ure peri od, th e State , at b ; option, may t~m 1inate thi s
cnt.ir: Grnnt or such pan oi th is Grant as to wh ich there has been delay or o. fa il ure t.o pro pe rl y pt:rform.
Exercise by the S tat i:: of thi s righ1 shall no t be deem ed a breat:!J of il,;; obligations hereunder. Grantee shall
con un ue pcrfo nnan cc of lh L,; GrdJ..ll lu tUc ex tent not tc:rmiaatcd , if any.
i. Oblicutiuns und Ri ghts
To tht: ex 1cnt spec ifi ed in euy tc:minat ion noti ce, Gram ce shall not mcu~ forll.1er o bli gati o ns or rem.for
fwtl:c r pcrfomi:i.nce hereund er past th e r ffer 1iv e d:1 1e nf r.uch noti ce , nnd sh all tc m1bate o utstandin g
ord ers and sub-gnm ts/contrnc ts wi th tlmd pani cs . However, Grw1tc 2 shall complete and clc li vc r to th e
Sl.1te all Work. Service:,; anc.1 G oods not ca ncell ed by the lt:111 timllio u not i~c nnd mny inc ur obhgatiou..s
as are necessary to do so wi th in thi s Gran t's term s. At t.h e sole di screti on of th e Stnt e, Gra nte e shall
ass ign lo th e St.a te all o f Gnm tcc1s ri gh[, titl e, and i nterest lU1t.li.:r s u:h Lcm1inatcd or de rs or sub -
grams/co nt racts. Upo n tcrllll on tl on, Gr:llllt :c sh:i.U take tim ely, reasona ble an d necessary ncti on to
protect and prCservc pro perty in the possess ion o f Granter. in wh ic h the Stat e bas an iatercs t. All
ma t-;ria ls ow ned by the S till e 1•1 the po ssessio n oi Gra nt ee shall be. immctli iltcl y 1crumc-.d to the State.
All Wor, l'r,,rl11 ct, n, th e option of U1c S~11c. shall be deli vere d by Gra1llct to the State and sh all
beco me th e State 's prop erty.
ii. Pa yments
The Sta t:. shall reimburse Grno tee onl y fo r acce;>ted pc1io n nance up to th e date or tcm11 nat ion . If,
:i ft e: tc nni nmio u by the Sime, 11 is dete rmin ed that Gra nt ee was not in bi each o r th a1 Jramcc'::, actiun
or innction wa s c,:,cusa bl e. such tennin~tinn c.:ha ll be tre ated as a te1m inatto n in L1c pub li c in tcresl :in d
the nghts aod obli ga tions of tbc Pmt ies sh all be th e sJ mc :i.s 1f th is Gran t had been tcnnin ute<l in th~
pu blic interest, as dcsc rihcd herein .
ii i. Dama ges :111cl \Vilhholdin ~
Norwitho.:li111 cl in c :my o'h r r 1r.me,ha1 action Jy tlrn State, \l'·an tcc :i lsr, <:h :i ll rr.m.tir. ln h'c ·o the St:tl'!
fo r a n y d:11n agcs susta ined hy 1hc S1n1e hy vi1 111 r 0 f :my h rr ·:i c h und er th is (ira n by G r:m1c·r. :rn rt 1h ~
S ta te may w ithho ld a n)• pa ymr nt lo Gnu~lcl' fo r the r urpo se of mnignti ng Lh c St:n c's da rn nr,es, unti l
~:u c h time as th e exa ct ~mount of damages d ue to th e St.it:: fro m G ra n tee it dc:1emti 11 ed. T he S tu tc m a y
wit h ho ld a n y nmo1111 1 th ut rn ny he duo to Gn.m tcc aG the State 1.k cm ,; nccen~tir J' tr) rrotcc t th e St ate,
inc lu di ng loss as n rc~ult of outstnn ding lie ns or cluim :i of fo nncr bcn holde rs, or to rei mbu rse th::
S1a tc for the ex cess ;;os ts incu,rcd 111 p1ocuri ng ~imiln r goods or se rvices. Gn nt t...., sh:t!l be lia ble fo r
t:> ;css cnsts i111;w 1t.:d l,y th e Stil le in procur in g from third pa rt ies n.:µla ;cmc..:n t Wo rk , 3c1v i.:cs 0 1
subst it11 tl! Ciotl d'i as cove r.
IL 11::i r ly T cn 11i1 rn ti nn in th e Public In te res t
The St a te is c1H c:-in g 111to th is Grznt fo r th e pu q10se of Ci ffl )'ing ou t the pub li c poli cy nf the State of
Coluracl o, ns dctc11 nined by its Gov:rnor, Ge neral Asr.embly, and/or Cou rt :;. If th is Graul ceases to fu nhcr
th e pub llc po li cy of tbc State, the Sta te, in its so le discret ion, may lc m1im11e rl,i:; Gr.mt m who le or in par_
Exercise hv th e St.1.te of this rig !Jt ~ball not co nstit ute u lm:ncb of th e ~tat-::'s obligati ons hc ic undcr. This
s ubscc t io 11 sha ll 11 0 1 apply to a tc nm nation or this Gra nt by the Sta te for cause or hre1:ch by fi m :Hl'c, wh ich
::li:t l l lit· e vcn1 c,I hy §1 ~(A ) nr ni: n"hcrwisc spccific:1 lly provi ded fo r herein
M e l Imel :111cl r nnff-n l
The S 1:i 1e sha ll no1iry G rantee o f sm.:h tr.mn im:tion in 11c ··or duncc wi th SI G. The nnli Cl' sl.:tl l s1Jec1f1
th e e ffec tiv e date of th e tc1mi n1H io n :md wh ulhcr it affec ts nil or a FOMlo n o f th=s Gran!.
ii. Ob li J,!ul ions uncJ Ri t:hl s
Upo n re ce ipt of a tcrmiu miou w·•icc, \j rnntcc shail be subject to :ind con:ply w1 lh th e su .nc oli ligat ions
a ud r ights ,ct fo rth in §IS[A)(i).
Il l. r:1 y m c111s
If thi s Gru lll 1s tcrmiuut ccl by the Stnt i.: ;111 1s uant to th is §l S(B). Gra1 11 cc shull be paid en amou nt whi ch
bears the sam e ra tm to the to tal rci mburscmc nl unde r this Gr:rnt 2s tb c Scrv1t.a.:s sa tisfai;LOril y
p~rfo rmcd b::ar to thr: totn l Se rvices covere d by th is Orant, less paymen ts prev ious ly mad e.
Addi liouall y, ,f 1his Gra ul is less lhnn 60% co111 plc1cd, th e Sto ic mny "C Jnbursc Granlcc fo r a pon io,
of nc tu al o ut-of-po cket c1t pcuscs (not othcrv.•1sc re imbu rsed un<l er lhi s Grant) inc uJTcd Uy Gr"::Jtc:;
which arc directl y attr ibutable to the un :::omplctcd po rti on of Grantee 's ob liga li oos he reun der;
prov id ed that th e s um f any nn d all rcm 1bu:·scm cnt sha ll not ex ce ed the 111 11Xi mum amou nt pay ab le to
Gran lee here under.
C . Rem edies Not Involving T ermina tio n
The Stntc. 11 1 its sole di:;crcl io:t, may cxen:is c one or more o:" the follow ing rcmcd ic:1 io nddit io o tc ot her
1c111cdics avai labl e to it:
S u ~IJl'11tl l 'crfun 11:111cc
Sus pend Grn 11 1cc's pe rfonn ance wilh res pec t 10 all or any ponion of thi s Gr.int pend in g necessary
co 1Tcctiv c actio n as specified by the Su 11 c wi1h u11 t enti tlin g Grant c·c 10 nn adju stm ent in price/co st or
perfo rm ance scnedule . Li ra:llcc sh all p1omptly cease pc-rlb rm ancc Rnd mcum ng costs 111 ;1c c Jrd nncc
with tl 1t Sta te's direc tive ti nd the Stat e shall no t be li able for cos ts incu rred by Gra nh.:c :if1 t::r 'Il e
s us pc;os ion of pcrfo rnum ce und er this prov ision.
i i. \Vit llh old Puy m cd
Wi thhold pay meut to Gra ut ee unt il co~re :.lio ns in Grantee's performan ce are satisfac10 :·i)y ma de aad
cn m p lctc rl .
iii D en y Pri y m ent
Deny pay ment fo r th ose obliga ti C!ns not perfot m ed, that clue to Gra nte e's ncllons or in actio ns, can nC!l
be pcrfo nncd o r, if pcrfonn cd, would be of no value to the St3 te; pro vid ed , thlt nny de njaJ o f paymer:t
shall be rcuscmabJy related to th e va lue to th e Swt: of the oli ligati ous not performe d.
Page Ill of 17
EMPG/LEMS : !2£MJ L98
h •. Rcmovnl
D emand remov al of any of Gra nt ee's cmpluy ccs, ag en ts. or Sub-grantees whom lh c ~tJJLc dcc:ns
incomp etc nl, careless, immhnrrl ina1 c, unsui~blc, or otb crwi sc una cceptab le, or wh:-isc c u:1l':1u cd
relat ion t() this Grau t is d eemed 10 be contrary to the publi c interest or 1101 m l:le Suit e '~ bes t interest.
v. lnt cll cclU a l Property
If Grantee in f.i ng::s on a paten :., co pyright, cra dcmark, tr:1de seeret or other mt ell cctual propcr.y right
v,,hilc perform :ng 1Lc; obl igatio ns under this Grant, Grant ee shnll, nt the Stn tc's opuo n (a) ob tm n for !.be
s ,~,e nr Ciran tec 1~1e rig ht to use s uch produce.,; and serv ices: (hi rep lace 1U1y Goo ds. Sz rvi ccs , or otl1cr
produ ct involved with non-infringi ng prod ucts or mod ify tJ 1em so that th ey become non-iniiingrn g; or ,
(c) 1r ucith er o r the fo regoing alt ema ti vcs nrc rcason ub ly :wni\,iblc, rcmo\C nny infring in g Goodt:,
Ser\·ic es1 or produc ts 11nd refund th e pr ice p.::tid therefore lot.ht Sta te .
16. NOTICES and REPRESENTATIVE S
Eac t: md 1v1du al identifi ed ;;do'.v is the princi pal rcpresc □ta :i vc urtJ1e dc:~ig1i.1(iog l'.uty. All nutii.;es 1cqui 1cd to
be gi ven here und er shall be hand dclivcrcc! with recei pt requir ed or sc nl by ccntfii.:rl or rcgi stc;-cd mai l to such
Pnrt y's pr in cipal representativ e at th e address se t fo rth bdow. In add i:ion to, bu t oot in lieu o r a har d-ccp~
not ice, noti ct· nfo o m oy be se nt hy e -ma il to the e-mail ud dres ses . ifnuy, s~I forth hf"l ow . l:ither P:,r1 y m:ty from
time to mnc designa te by wri tten not ice subs titute addresses N pers ons to whotn suc b uo11 ccs sha ll be se nt.
Un less ot herwi se prov ided herei.n , all notices sh all be effective upon rc<.:cip t.
A. St:1 «e:
13. Gra nt ee:
~
Dave H ard , Dire ctor
Co lo rad o Dc:part mcat o f Loca l A fTni rs
Divisior. of Emerg ency M:-in agc ment
9 195 E. Minera l Ave ., Ste. 200
Centenn ia l, CO 80 11 2
E m a.i i: Gave .ban\,@state .cC\.us
Stephen Green , Emergency Manage ment Coo rdin ator
Ci ty of Engle wood
City of Englew ood Emerge ncy Managemen t
3615 S. Ela t:
F.n glcwoo <l , 0 80 I I 0
Email : Hff een@cnl!lcwood{!ov.om
17. RI GHTS IN DATA , DO CUMENTS , AND COMl'UTl!:R SO J'1'WA Rf:
This sectio n D sha ll ~ shall nol nppl )' 10 thi s Grun t.
Any svftwu re, r::sea.rcJ, ~ep orts. stud ies, da ta, pho togrnphs, negati ves or other documents, draw mgs, modds,
ma terials, or Wo~k Pro du ~I or any type , inc lud in g clra lt s , prepa~cd by Gmnu:c in th e perfo nn imcc of its
ohl iga tinn s under thi s: Cirnnt shall be the excl usive p ropctty of the State ii nd, 21\ Work Prod·Jct srla ll be deli vere d
to the Sta te by Gra ntee up c n co mpl et ion or termina tion hcrc:>f. The St at e's excl usive rights in ;,uch Work
Prullu1.:t sb;,.ll mc.;l uli ~, bul m,t l,c li mited to, tile nght to co py, pu1J li5h, disp la y, unns for , nnd pre pare deriva ti ve.
works. Grantee shall □ot u:-.e , willi ngly all ow, ca use or permi t sue'."\ Work Produ ct to be use d fo r an y purpose
otbcr th an U1c pcrfonnance of Grant ee's oblig ati ons hereu nder wi th out th e prior wri ucn con sent of th e State.
18. GOVERNMENTA.L IM MUNITY
1-.lo twith stand ing i ny ot her pro vis iv,: lo the co ntrary, noth ing herein sb !I consti tute a waiv er, ~x press or unph ed, or ?JlY of the immuni ti es , ri ghL"i, be nefit s, protec ti on, or ot her provis ions of the Co\oradJ Govemmc nt.al
lm ,--:::!::.ity Ac t, CRS §24 -1 0-10 1, ~t seq ., as ame nded . Liobil ity for cl nim:i for inj uri es to pc r.>o ns or prope rty
ar ising t.·om t.t1c negligence o f the Sta te of Co lorad o, itS deµaruncnts, ins 1itutia:1s, nge ncies , boards, offi cia ls,
and emp loyees is co ntrolled and lim ited by l! : provis im1s of the Govern menta l Immu nity Act and Lbe risk
mann gcm:.•n1 stnttllr s, CRS §24-10-J 50 I , t>I s~'l , :i.s amen d::d .
/'age 11 o: 17
EM l'G /1.F\11 S : 1'.!EMl l.118
l 'J . ST ATE Wll >E CONrl0\C'I MANACl(;l>l f,;NT S'r STEM
Jf 1he max irn11111 11m111mt paynh lc to t iinnt cc un der ~11 s Grunt 1s SJ 00.000 or grcntcr, either on the Effc cm c Date
ur ut :in ylimr thrrr';1fi c:-, 1h 11, ~II) ll fl Jll m.c:..
firn nLcc :.i grc...:s to bti governed , :i 1d t~1 :ihi cfr, hy thr ,~1ov1:;10 11 r. n f CRS §2it.107-21Vi , §":1 4-102-706, §2 4• 103 -50:,
§~4-10 3.5 l (JI nnd ~:!11 I 0 ,:, I 1)2co11cl!111 i 1,g lh<: m1 11i1c" 111 6 of vc11 do1 pcrfonnt1:1 i:.-c o n state Grants and ind 11s1nn
of G ian t pc donn a ncc 111 fur mu lion inn :;tn tcwidc Ct ntrn ct Man::i gc ment Syr.tcm. lirnnw.e's p<!ri'o nnant:c !,;h all l:c
r.u l •jcc t t Gva hi:1ti on 11nd Hcv.l.w in ,1cco 1tlarn;c w i:h :!w Lenn:; nn d condition:i uf1:1 i!: Gran t, S1:ue l:nv, inclu:l ing,
CR'.5 §2•1-103 .~-JO I , 1U11l :1 11,t c r i,c:i l Rules, l'oli cic:; nrn! G ui d unce . Ev nluution nncl R eview uf Gr:11 11uc i;
pcrfo rn1c111 cc s\ml l lie 11111 t 1,f 1l1c 11u1 11 1al U r.i11 t admi nisLn.-lion process und Gra ntee's p~r form:mc~ will Cc
systc1nmi c;1lly 1cLor.ll.:d 111 1h e :ar11cw id c Cu nlr.n,I Mm1 1.1Ji.;11 11:i:1 Sys tc 111. Areas o f Evid ua ticm and Rcv ic·.v .~ha ll
1n ch1 dc , IJ11 1 sha ll n ut ti c li 11,it ctl 10 qu:il i:y , cu~t :im1 timclln css. Collection uf i11 IU1111allon 1clc v11111 tu the
pci10 n11 J.n cc cd lirnnt ce 's {ll)ll gatiou s undc : th is G r:1n1 sh:1 !1 l::c dctt:m1incd by th e specifi c requ irements ur such
oh li galiom, and shril l rn clud e fa ctors tmlorcd 10 mat ch lhe re qui re ment~ of Gr ,m1ce's ob ligations. Such
pc1fo nn.m~c 111 fo 11111-1tio n shall be eu t:.:rcd mt o th e statewide Contract Management System at ii:1crv als
cs tjbli shecl hc 1ci 11 ancl n fiiw.1 Eva luati on, Rev iew a:1d Rn tin g ~ha ll be re ndc rcU w1thm 30 days o!'tl~c en cl of tl .c
Gr:rn t tern:. Grn nt cc s hnll be 11ot ifi cd follo wing each pl;rl'o rmance Evalu at ion anC Review, an d ~hall ad dre ss or
cortcc t :rn :,, 1d c111.lfi C'd problem 111 " ti:nc ly 111 a11111.:r an d mi imain w ork progr e~.~. Shou ld the finnl performance
Evul uullun :md Review cl ctcrmim· 1h nt Grantee dcmo m;tratcd a f~ros f. ft ili1rc to mee t Lhc pcr fonn uncc me:.t sures
1:~•nhh1:l1ed hcn:uml:;r, t.h c E.Accutivt Din:c lc,r of the Colora do De partm ent ef Pcrso 11n cl und Adminis tration
(EH•n 111vr lli n·r1rir), npnn rc ·q ncs t hy tltc Dcp1111111cu t of Loca l Affairs, an d shmvin g of good ca use . r-:i ay de bar
(iran tcc a:1d r 1oh 1hi 1 fir:rn u·c· fro m hidch ne 111: fulnrr. Gn nt.i. fira ntcc n :1 y con test the fi nnl E\"al 11r1tio11 , Rcv iew
and Ratu·1g by : (:1) li lio g reb utta l stulem ents, whi ch may resu lt m e il hcr rcm::ivA I or ,.:orrcc t i1 m nf 1he cvnluat ion
1CRS 9".!-1 105 -102.((j)), or (h) 1iu cl t r CRS §21\-105 -10 2(6 ), exerc is in g the.-dcb;m nc nt p rotest uncl .i ppc.;1 ] 1igh1i.
pro vi ded in C RS §§24 -IU'J 10(. i 0 7, :!0 1 or 202, wb ic;1 m:iy rc.o::uh m th e n:ven:a \ uf th t.: debarment 3\ld
i.:iu:,u 11 cmc 11 t of G:-ttnl .;c , by 1 •c Exc.:cu ti vc Dirtctor, upo n II sl,o•Niug or goo d c:1u ~e .
"/•. IU!:S-f l(I T I ON ON l'Ull l..l C B ENEF ITS
Th1s sect io n D shall [81 sl.:all not ap pl y to thi s G r!mt.
Grnn tcr mu s: r.n nfirin lh:il nny incli viclua l nnturn l p~rso n cii;h tc en years of :ti-;e or older i~ lawfu ll y prese nt in the
J uitc d Stutc.:s pu u :mt 10 C:R.S §?'l.7(, 5.10 1 c.1 seq. wl,cn i::.ur.h in<l ivi dua l ap pli1:s for pub lic benefits provided
•.mcl c, 1bit; G rn nt by r1:qu iri ug the fo ll owi ng:
A. (tl c 11tiliG.l ti o11 :
Th e. aµp licant :-.!Ja il pr uU1 1cc om.: of 1.hc fu ll uwing pcrsu1i;:I idc utific;1 t.ious:
i . ,\ va lid Co lora do driver's li cens e or a Co!or:tclo idc11t ifi catiu11 c. ·, i::;sueU pu1suiu11 tu U1 li cle 2 of
ti t le 4.l, C .J C S.; or
i i. A Unit ed States mil nary cmcl or a mi litary d:!pc ndcnt's 1dcm ifi ca ti on card ; or
iii. A Unitt:d S101 cs Cn:!st Guard Merchant Mar'.ncr ca rd ; or
iv . i\ Native ,\mc nr2r , tr ibal docum ent.
U. Al"lid11v i 1
Thi; app l ir ~ot shall cxec ulc-:m affid:iv11 hc rci r, ni-a ched as fo'or m 2, Affidav it tlfLcgal Rcsirl cncy . <;tating:
T \1 ,tt 1!1 cy ,u c Uni ted S la tes ci ti1.cn or lega l perma nent rcs ici c:it; or
II. T'h.u th ey an.: utl11.:1 wi ::;c la wfull y pn;sc.:1 11 in tlJ c Ua it ,.;d S1a1 cs rA1rs u;mt tu fcdcrn l low .
7.1 r.i;;N,:llA l . l'f!OV l <;(()NS
A. ,\ssi1p 1mc1,1 am.I S uhg ru nts
G 1:1111ce':. ri&'hts .:nd ob hgau uns her eund er arc p::rsonal aud mn y uo t be: tran sferred , .:is sig:.icct or sub t;r:m tcd
witl.10 111 1l1t: pt iu ·, wri tten \.:Ull!>t:11t or the Stale. /uiy attem pt at :UiSl gnm cnt, transfer , or subgranting with ou t
such conse nt sUn ll he vo id. All assigmucnts, s ubgran ts, l" s ub-gra.utc i;s apµ1o v..:d IJy Gn1111ec 01 the State
arc su bject to al l o f the prov isions hereof. Grante e sh[U b t:: solely resp ons ibl e for ull aspects 0 f subgn111 ti11g
a1n ngements a.pd pe rfo rma nce .
r,Ml'G/1..EM S: 12EM 11.98
8. Bindin g Effec t
Except ns otherwise pro vided 111 §1 1(A), 1l l l p11w1,c;1011 s hercm roatnmed, i ncl uding the benefi ts and
burdens, shul l extend lo 1111tl be bindi'lr, ur o11 1he l'arllc~• .-Ci pcr.:1ive 111:irs, lcg:tl re presentatives, s uccessors,
and as si gns .
C. C nplion s
T he c:i.p tic,ns aurl hrndinei: in 1lu i: Ci rani 1m• IOr ron vc nicncc of refe rence on.l y, aud sha ll aot be used to
interpret, de fin e, nr 111111 1 iL': pr, ,,11:,1u11s.
D. C ountcr parls
This Gra nt may be exe 111 1:d 111 11111h1 fll c ick 1ui cu/ or1g111n l co unt crp:uts , al! of whicb sb all co nstitu te one
agrccmc11t.
E. E ntire Uml u~t:u 111\11 1,:
This Grunt rep resc ut .> 1..hc :ompl ctc mtci;m11nn of all uu<l crs ta nd ings between the Parti es and all pr io r
represe nt ati ons :iml 1rnd c1sumJin gs, ora l or wn ll cn, :ir e merged herein. Pri or or con t~mp oran eous
addi Li onr., rk\f't11,11r., nr othr:t r han r,cs he reto ::.hull not hav e rmy force or effect whatsoever. unicS.i emb odi~d
hcn:in .
F. ln<l cmnifi c:11l o11 -l,c 111~rn l
Grnnlc c shal l, to the C;\ICnt pcnmtt cJ by law , indem nify , sa ve, and ::lo ld batm lcss the State, its r.mployce s
1md ngt n1 s. aga ms· 11 ny and 1111 cla1 nrn , dnrnu gcs, lia bi lity and CJLirt awards includi ng costs, expenses, un d
att orn ey foe ~ :111<.I ~cl:t tcd cor:Ul, 1nc11 rrcJ as ~ re sult o f uny ;.1c t or om ission by Grnt1 ft•e, or ii.'-employees ,
agen t.c., ub -gmn tccs 1 nr n..c.s igm:cs purmmn 1 to Lhc term s o f tl11 :; Gra nt ; however, the provi~i ons he reo f shill
not be constrn ccl or l111 crp rc tcd as n wu 1vcr, c1.press or im plic<l, uf auy uf the imin un ilics, righ ts, hcudits ,
protc ct ton, or other pnJvu,m ns, of th ~ Co lo rn do Govcmmcntal Immunity Act, CR5 §24 -iG-i0 I ct !:cq.1 or
the Federal Ton C.oints Acl, 28 U.S .C. 2671 ct seq., as applicab le, as now or rereafter am en ded .
G . Jurisdiclio11 and Vc11u c
All su iL~. ;u:tion1', l')r proc eet li ng s rc latcrl to this G:nnt sll tt.11 be held w tbc StJtc of Colurndo and exclusivi:
ve nu e slu.11 ht' in th e Ci ty hod Couuty of Dc 1.1 vc r.
fl. Lis i ol' Selecte d A pplic11bh1 I ,aws
Gran tee al all turn:s dunng the p:rform nn:c of th is Grant s ball co mp ly with all app licable Federa l and Sta te
lo ws ,md their impl e menting rci;ul otions , currently in ex.isteJcc an d ~s herea fter amcadc<l , includin g
with out limitati on those si:t fo rt h un Ex hibit A, Applicab 1c L ·1 ws, atu-c bed hereto, which laws an d
rcgulo tion.c. ar e incurponncd herein aud nrn de part hereof. Gra ntee also shall :cCj..i ir c com pli ance wilb s uch
la ws ri nd rc g\lln tions b y subgmn:e e:; under Gub granL'i pt:n:nittcd by this Grant.
t. Lonn Forms
If th e form o ffmn.n cml a::si stam.c prov ided by the State is 6 loan, a:: speci fi ed in the table on page l abo ve,
(iruntcc shtil l cxcrul c :1 prn mis sory no te subs t::mtiall y t·quiv:i lent tn Ror m _ and recor d a deed of trus t
s11bsu.m1 iall y cqu1\alcnt to Fo rm _ w ith the cou nty in whi ch th e property resid es.
,I. Modifir111iu11
Hy lh<' l'~rlil"-.
Ex ce pt a.> spce1 fic.1lly prov ided in th is Grant, mod ifi cat ion s hcrto f shall uo t be cf1"e ctivc un less agreed
lU 111 w11l111 1~ Ly lhc P,u tics in un am clldmcnt he reto, prope rl y execu ted un d ap prov \Xt in ac co rdan ce
with upp licuhlc ·otorado Stn lc lnw, State Fisc al Rul es, and O[fi ce of 1he Srn1e Co ntroUcr Policies,
in cl udtn g, bu t 110 1 li 111i1cd to, th e pol icy entit led MODIFI CATION OF CONTRACTS · TOO LS AND
F RMS
ii. Br Op cratio11 of t :1w
rt11 s C.rant 1s subj ect to such modifi cal iOIL'i as ma y be required by chai 1~cs iu Ft'.-dt'.-ral or Co lorndo
~La te law, or 1hcir im ple mentin g re~ulntion s. An y such required modifi cati on autom2.ti cc1 Uy sha ll be
1ncorporatl!I! 111111 .111<1 be pa11 of Ul is Granl on the effecti ve d:He of suc h chnngc, as if fu ll y set fort h
hcrc m
iiJ. Crn nt [i'11n ding C hange Lett er
·11le Sime m;i y 1:1crca sc or d ccrca1c f-und s ,wailabl e under th is Grant and modify se!cc1ed othe r
prov1s1o ns of this agree me nt us.ng a Grant 1-:-u ndin g Ch ange Letter sub stantiall y q uivalent to Fo rm 1.
Th (' provis ions of the Gran t Ftnd1 ng Change Lener shall becom e part of and be incorpo rated mt o :he
E \•l l'C/1..li:I\IS : l '?E MtUHI
oli ~111 ul ag reement. Th e Grant Fu ndinl,! Chengc Le tte r 1s 110 1 v,tli d until i1 has bee n i!ppro ved by the
S1ale Controlle r or dcsigne e .
. Ord or o f rrececi cncc
Tli i ~ G rnnl
The provisio11s of th i:; Gru nt :;hull gov ern the rc lnt in11 :;h1p of the S1:i.tc :t :HI Gl'J!l lCI!. In the eve nt of
con nicts ur in r.011 s1s tcncics hctwccu thi s G rntll anll ilS c>:bib1t;, un d ,m ;ichmc nt;. in cludini;, but nut
li111 iLcc.l tu , Lhu .,c p1 o v1 dcd by G 1;i.111 cc , :rn ch codlict.°' or inconsistencies !i ha ll he rc:,,o lvcd by rcft:rcnec
:0 the docu me rll :; in lhl: fullu wi11g lt11 !c1 u f'p 1 0 1i1y,
n ) Colorado Speci al Pro \ isions
lJ ) The 11ro, ,.:, ·n m o: l1 1l! :1 w i11 body o f thi.~ Gra nt
c) t.;xh1b1t A
rl ) Ex.h1 b 1t B
ii. I .on n Do cum ent
This secti on s hall ap p ly if the fo m: of finan cia l ass isuwce. as spcci fo:d in the ial>lc on p:i gc l above, is
a loan. In 1.h e event of co nfli clS nr in c Jnsistc nd cs betwee n thi s Grant ;in d th t· Dccrl of Tru st or the
Pro 1ni ss ory N ote , su ch confli cts or in co1..._is tcncic.~ sha ll he rcso lvccl hy rcfCrc r,··e ln th e doc um ents in
the fol :owing order o f prio ri ty :
:1 ) 111 c Prnmissory Note
h ) This G rn.nt
c) Th e Deed 0 1· Trmt
L . Sc vcrahi_lity
Pruvid ::a.l tJ1 h, Gtrt lil cu 11 l;c c>,ccutcd a nd pcr:"ormancc of th e ohl ibutions ,,f the P arties .1 cco 111 pli shcd wit1in
ils int en t, the p rov1 s1 ons hcr~or arc 1ic vcrul>I:,; and <!lly p1uv is1011 th at is de cl:-u cd inv:i.li d or becomes
in o pc 1ublc fo r any reas on shall uo t affect the va lic11l)' of any other pruv i~iou :11..:n.:uf.
l\1 . S u r\'iva l o l'C crtnin G r:111( T erm s
Notw ith s tan di ng any l:li ng he rein to the co ntrary, prov is ions o fth1s Grant requ ir ing cout iuuccl 1,er fo rmnn cc,
compl iunce, or cffcc 1 aftc1 1em1i nat ion here of, shall survive such tcnnimH ion nnd shall be cnfor cc..1 hl c by
the Stu te i f Gr,1111cc fa ili. to pcrfon :1 or comply as req uir ed.
N. Tnics
T he Smtc i:; exemp t fr om ult fod cr,'l i c-.;c 1se taxt::s und t:r me Cf.ap ter 32 (Ne. 84-730 12 3K) nnd from al!
Stati; and locul go vcillJTlcot sales und use lrur.cs 1111d :r CRS §§39 26-10 1 und 201 ct ~c q. Such exe mpti ons
upµly wlJ cn 1na tc:rials arc purchased or servi ces rend ered to ben efit the Stal e, pro,11d cd however, :h11t ccn nir.
puli tie.1 1 s ubU!v isioos (t:.g ., City of Ot nve 1) rn ay requi re payment o f ~ :lc s or use tax es even tho ugh th e
pro du ct or se rvi ce is provi de d to the State. Gran1 ee shal l be solely li.1b\c ru~ p .1 yi11 1; o,ucl! 1t.x.c:s HS the Sunt
is pro l11 b11ed fro m paying fo r or re imb urs ing Gmn1 ee fu r th em.
O . T hird P arty Be nefic iaries
F.n fo rc:crn c1 11 of thi s Gra nt and al l rights and ohlig;!.lions hereun der arc reser\'ed sole ly 10 th e Pan ics, and
rH)t 10 uny th ird p a1ty .. l\ny serv ice~ or be nefit s whi ch tbird pa:1 ics rece iv e as a rcsul : of thi s Gn:nt nre
im:.itl (·n la l In the fi ra nt, an d d o not cr~at c an y ri ~h:s for s uch th ird pnrti es .
P . Wah e r
Wu ivc r l'Jf any h rc?.c h o f a tcn n , prov isi on , or rcqui1 c.:mcr,t of I.h is Grnn t1 or :rn y ri gh t or reme dy hereund er,
\'-"heth cr ex pli citly ur by la d~ of ~11 fon.:c:1m:11t 1 shall 11 01 be co nstn 1cd or dcc:.111:cl m a wnivc r of any
1-i ub st:qu ent brea ch of such tc m 11 provis ion 01 requ in:mtml. OJ urany ulhcr lt.:nn, pru vb iu n, ur n.:quir:.:mi.;111.
Tl-I E RE ST UFTl-!IS !'AGE I NTi:NTIUNALL Y L EVI' BL ANK
PJgc l<l ol 17
EMl'G /LF.MS : 12EMIL98
COLORADO SPEC~AL PROVI SIONS
The Spe cial Provis ions app ly to all Grants except where noted 10 i1ail :s.
A. I. CO NTROLLER'S AJ'PROVAL. CRS §24 -J0-202 (!).
TI1is Grant shall s ot be deemed valid unti l it has been app roved by the Co lo :ado State Co ntroller or
des1g nee .
B. 2. FUND AVAILABILITY . CRS §24-3 0-202(5,5).
Financial ob li gati ons of th e St ole payab le after the.: current fi scal year are co ntinge nt up o'.l fund s fo r th at
purpo::;e bein g appropriated, budge1cd, and otherwise m:ide a vu il,1b\~.
C. 3. GOVERNMENTAL I:11M UNITY.
No tcnn or condition of thi s Gran t s hn!I be consuiicd or int erpre ted as a wai ver , exp ress or impli ed, o f any
of the i.,nmunitie s, ri ghts , benefits , prnlec 11om;, or other pro visions, o f the Colora do G vcmmcntal
Immuni ty Ac1, CRS §2 4-1 0-10 1 ct seq ., or tl1c Federa l Tort Claim s Ac t, 28 U.S.C. §§134 6(b) and 267 1 ct
se q ., as appli cabl e aow or bcrcaficr arm:ut.lc.:<l .
0 . 4. INO F.PENOENT CON TRACTOR
Grau1 ce sball perform its du tie s here under as an independent Gran tee and no t as an emp loy ee. Ne ither
Gnrnlcc uo r a ny agent o r empl oy ee o f Gr:m tcc !:ha ll be deemed co be. un agrnl or e mp loyee f"l f the SlJl.te .
Gra nt ee and ic; empl oye es and age nts arc not entit led to un empl oy men t in suran ce or work c=s co rnpcu sntion
ben efits through the State and th e Stat e shaU not pay for or ot.he:wisc prov il1 c :.uch ..:ovc:rngc fo 1 Gra nt ee or
any of il5 agents or employees . Unemp loymeoi ins urance benefi ts shall be avail ab le to Grrun ec and its
employ ees and ugcnlS only if such cove rage is made ava il able by Gran tee or a third part). Gra nt ee shall
p,1y when due all appli ca ble employ ment tn.xes and inco me taxe s nnd lo ca l hea d rn.x es mcl!rrcrl pu ~uam to
this Granl. Grantee sh all noc have au tbori zntioo , ex:,ress or imp lied, to biod the Stute to any Grant, liab ility
or undcr sUU1d ing, except as cxprci-s ly set forth here in . Grantee sha.lJ (a) provide w1tl kcc.:::p llJ fo 11,;C workers '
co mp en~:t tinn an d uncmp loymco t comprnsa.ion insurance io th e amounts :cqu!red by law, (b) prov ide .
proof thereo f when requ eslcd by th e St .. :,, and (c) be solely res pons ibl e for its acts and :hose o f its
emp loyees and ag cot.s .
E. 5. COMPLIAN C E WITH LAW.
Gran tee sh all strictl y com ply with all app lica ble fe deral and Slate laws, rules, and regulat1 0 1ts m effect or
bcrca.ftcr establi shed, i nclud ios, wi tho ut lirnita.tion, laws npphcu hlc to di sc riminati o n nod unfair
em ployme nt pra cti ces .
F. 6. CHO I CE OF LAW.
Colorado law, and mies and rcgu l:u.io ns issued pursuan t ther eto, s hall be ap pl ied m the intefl)re tatio n,
exec uti on, an d t!nforce meat of th is grant. A uy pro vis ion incl ud ed or iu corp o rntcd herein by refe rence
whi c h con fiic tc; with :;a id law.s, ru l~s, aud 1cgulati ons shall b e null nnd voi d. Any provision iu corpora1ed
bcrcm by reference wh ich purports to nega te th is or aiiy o th er Special Pro visio a in whole or in part shall
not be valicl or enfo rceable or ova1 !:1blc i.r1 any nc ri on ut iaw , wh ethe r by way of co mp lEl int , defe nse, or
o th eiwisc. An y prov ision :ende rcd null and vo id by the operation o f th is provis ion sh all no t ir.v nlidale the
remaind er of thi s Grant, to th e extent capable of ex eculi on.
G. 7. BINDLNG A llBITRATION PROl{lJJITED .
The S1a1e o f Colorado ct ocs 001 ne rc e lo binding nrbitratiou by aoy ex tra-j udi cial body or perso n. Any
piOv isior. to th contrary in this co ntract or in corporated hc:-c 1n by reference sha ll be null and void
H. 8. OFTWARE P IRA CY l'ROHIBIT ION. Go vernor 's E1cc uriv c Ord er D 002 00 .
Srntc or olh er publi c fund s payable umlcr I.hi s Grant shall aot be used for We acq uisition, opera tion, or
maint enance of co mp uter software in violatio n of fedcr·a! copy ri ght laws or appli ca ble li ceo.s io g
r esu1c uon!.. Gra nt ee hereby cc niG cs und wurrunt!i tha t, durin g the term o f th.is Gr~m .ln ci :rny cx1 emi flns,
Grantee has and shall maintain ln place ap propriate sys tems and co ntrols to pre\ .::n t such improper use of
public funds. If lh e State de term in es that Grantee 1s 111 v1o lauon of I.hi s provision, the Scn e may exercis e
a.,y rcm~dy nvR iinhlc at ln w m in equity or unde r th is Grant. including , wiLhoul lim itat ion , immed ia te
tc:nr.in nuo n of this Gran t and any :-e medy consi st ent with federal co pyright laws or npp licablc li censing
rest ric tio ns.
I. 9 . 1;M l'LOY!clc F INANCIAL INTEREST. ens §§2 4-18-201 nnd 24 -50-,07.
The :-.igna1oncs over th ui lo the ir kn owledge, no employee of the Sui te has :m y p ~r.c:n nal nr ½c neficia l
i11 Li..:1c.<:1 wh:1 t:mcvcr in 1hc r.c,;n11cc or property dc St;ribcd iu thi.r: GrJnl. Grnnll:e Uns l1 C' interc~l and sh:1 1' nnt
at:qt li rt; c1 11 y 111 11:1ci;t, d iicct or ind 1rc~t, that would con :l ict in uny man ne r or dc g1 cc w ith the pc rform :mcc of
G r :mtcc's c;e r v i cc :-and G rn11 lct: slml! nut emp loy nny pct :.o u hav ing such k now n i 11 tcr c:.W.
,I. 10. VENIIO R OffSET. ens §§24-30-2 11 2 (I )""" 24 -30-Wl .4 .
!Nor Applicable to i,rt c:rgovcrn111ct1lll l fl /;n !t!m c,Hs ] Sub.1cct to CRS §24 -30 -202 4 (3.5), lhc Stah.:
Cu 11 110\lc r may wit hhol d payme nt t.nCcr th e Sta te's ve ndor oflsct mt ::rcc pt syste m for de bts owed to Srn 1e
age ncies fi.1 r: (n) ll npa id child 1-upp oi 1 :i cbL~ or child su p po rt an·caragcs ; (b) unpaid bala:1ccs of ta x, ac cn1ul
i111c rcs1, 0 1 ot her cha r~c.s s pcc!fi ed in CRS §39•2 I. J 0l, c·t se q .. (c) unp aid loan 1, du e lo the Stud cm Lo:.n
Div ision of the Dcpart.m c11 1 o f Hi ghc: fahu:ati on; (d} amoun ts required lo be pmd to the Un :::m pl oy mcat
l.n111 pr.11 snt1C 111 Fun d: and (c ) o:hcr unpa id debts owing to th e State as a res Jl t of fi nal agency dctermina ti n
or. u d ic:nl :ir1i nn .
K 11 . l 'UB LI C GRANT S FO R SERVICES . C !t S ~8 -17.5 -101.
/No t Applicabl e to Agrcr,m c11 ts rclatiug tn the offe r, issuan ce, or sa le ()J .rcc uritir.s, it1\lt!Stmt:nt m/iiisMy
St!fl'iet::. or f11 11 tl munug i:11u•11t .w:n •ic ,:s, .,ponrnrcd projects, i11lc rgl}W"r.,mr.11 tal Ai;rccm c n ts, or
i 11/r,mu11io r, rer ':1111/o;;y :.·cr1 1icc:. ,,, prnilm:.ts uud s,:n-ic,!r} Gra nH.:c ct..11ifics , wmrn nl .::, 111 1tl :ig rccr. th:lf it
t..l oes 1101 l:nO\\ :ngly e mploy or r:u lt wit.Ji 1m il lt.:t,al ali t.:11 who s:rn ll rcr:"onn work unde r tlnil Gra nt and
sll:.11 C('l nfinn the cmplo ymcm cligihil ity of all cmplovee~ who Jlt: n!wly hi 1cc! for cmploy111c 111 in the
Uni tctl Stales to crfo m1 work undtr 1his Grant , through purt ici?a ti on in the F>Vcrify r 1og;am or the Sto.tc
:,,rogra m e,(iU1l>\i shc<l pursu un t to CRS §8 -17 .5 • l 02(5 )(c}, Gran tee slm ll not kn owi 11 gly 1.:111ploy u1 G1 .:.Ill with
an ill egLll al ie n tu cr fo nn work und er this Gran t or ent er int o a Gra nt with a Sul>-grn nt ee th :11 fa il s lo
certify to Grant ee that th e S'Jb -gra ntcc sh all not kno win gly cm p:o y or lirn nt wlt n an ill egal ali en to ruaf9.!ill
!.vu rk \lll (k1 _ _lh i!'i G:-.o.nl. Grn.u icc (.\) shall not w::c E•Vcr ify Program or S1:\l c progrmn procc dmcs 10
,mJcrt ak e prc-t.:mploy mcnt scrccD ing of Joh ap plica nts wh ile t1 1is Gri!rll is being perform ed, (b) sha ll noufy
the Suh-gran tee a1hl th e Grn min g St at e agen cy w~thm three da s if Grantee ha s actua l lmo wh:dgc thiu a
Sub-i;rnnl et· i~ "mplnymg or Gmn ti ug wllb an ill cgn l :1\icu for work und er th is Grw ll, (c) sha ll 1enninatc the
Subgr:rnt if a Sub•grn ni ce dof"-~ nnl !.to p r.m p\nyini nr Gra nti ng wilh the ill ega l ali en withi n three da ys of
rccc i·,ing the uoti ce. and (d) sha ll co mply wi 1h rcason:1hlc rr:qu t..,;;L,;; r.\;nle in th e cou rse of an i::iv es ligatio n,
un dc rtnkcn pu rsuant to CRS §8 -17.5-102(5 ), by th e Co lornd o Dr.part ment of l.uhor and Emp loymen t. If
Grn n:cc pnrtic ipn-.cs in the State progrn m, Gran te e cha\l dc)i\•cr to th~ Grant ing S1a te flecncy , Im.t itution of
l-li ~b!:1 E J u~a ti ou or pol it icnl subd iv ision, a wr itt en, not:ui zcd afiir mnti on, affirming th at Grnnt C(-' hns
e:<J 1r:ineU thl: legal wmk stat.us of such em ployee, and shall co rr:ply wi th nll of the ot hcl requirements of the
Statt.: progra m. lf Gran tcc fuil s tu co mp ly W!Ul at1y 1t.:qu ircn 1e:11 of th is prov ision or CRS §8 ·•17.5 -101 ct
seq ., th.: Grantmg Sime :i ge ncy, imai1 utio n of higher ed uca ti on u1 µuliti cal subd iv is ion may Lenn inatc this
G r:111 1 fo r breach J nd, 1t so 1enn111a t,;d , Grant ee sha ll be liab le fo r dumugcs .
L. 12 . l'Ul3 LI C G RAN I'' W IT II NATU RA L l'E RSO NS. ens §24 -76.5-101.
C1ra ntcc. if a natu ral perso n ei~h1 ecn (18) ye ars of age or older, hereby swea rs and affirms tmd er pena lly of
perju ry 1ha1 hen, ,;;he (ii) is a c it izen ur oth erwi 3c \aw fu ll;-1 present in the Un it ed Stntcs pursuant to fc dcr nl
law , (b) s hall comply wit h th e provrn inns ,,fCR~ §24-76 .5-10 1 el seq. ,md (c) has p<0 du cc d one furm of
id cn1ifi cation required b) CRS §24 4 76 .5 I 03 pri or 10 1h~ effecti ve da te of this Gra nl.
1\1. 13. CORA Disdusurc
To the ex ten t 1101 prohib ited hy fcdc rJI !aw , tll is G1wll aud the pcrfonnu ncc mcus urcs und ntan d:m ln un der
CHS ~'..!4-I UJ .5-1 01, i f any, are subject to pu bli c rel ease tllruug~ th e; Culur..1du Open Re co rds Ac t, CRS
§24 -72 10 1,ctscq.
SPs EffccU\'e 7/l/! I
THE REST OF THl S PAGE I NTJcNT IONALLY LEFT BL ANK
P,t~c 16 ol rl
EM P G/LEMS: i 2E M!L9 8
S I GNATURE PAG E
Tl:IE PARTTES HERETO HAVE EXEC lffED TfUS GRANT
"" Perso ns sign ing for Gronlee her eby swear nnd affi rm Ut nl they are 11uthorizcd to act on G ranlcc 1s bchaH und I
u ck.nowledge th a t lh c Sta t e Is r cl)'ing o n !heir r c prcsentatJ ons t o l11ut efTccl.
GRANTEE
CITY OF ENG LEWOO D
B)·: _ J w nes K . Wood•.-.,a r d
STArnUF CO LORADO
John W , Hi ckcnl oopcr, GOVERNOR
DEPARTMENT OF LOCAL AFFAIRS
'f'rin1 ect Na me of Aulhorized Ind iv idu al
Oat :: ____________ _
By :. ______________ _
R:cves Drown , Ex ec utiv e Director
Dole . ___________ _
PRE-AP PR OVF.D FO RM CONTRA CT REVIEWE R
By : ______________ _
Wi ll iam F. Arclumbnul, Jr .,
Finance ar:d Admin istration Chief
Date : ___________ _
-... -------·-----------'---------------------'
A l .I, r.lUNTS RIWUlRI!; APPROV A L llY T HE ST AT E CONTROLLER
C R.S §24-30-2 0 2 r cq uire.s the State C o nt roll er to a pprove n ll Staie G rnn u, This Cru11l Is n ul va li d u11l"il s 1t 11 cd a 11d
cl ntcd hdow hy th e Stnte Con trolle r or delega te. Cr:i.ntcc is not :1 uth ori1.ed to bci-:in pe r fo rma nce until s u ch tim e. 1r
Cro n tee beg in s per formin g prior thcr eto 1 the Stote of Colorado is nut o blig:ited I(\ pny G rnutec for s uch p c rform nnce
ur (tff 1111 )' goo ds and/or services JH'o,·id cd here under.
STATE CONTROLLE R
Dav id J . McOcrmoll, CPA
By : _______ ~-------
IJarbam M . Casey ,
Control ler De legate
Dalt:. _______ _
Page 17 of 17
lcM l·GIL [MS: I 21cM I l,9R
EXUlBIT A -A P PLIC AULE L,\WS
Law~, n;i;u loli o n s , ,ind nut hori1a1 1vc g ui clau ce inc:mpom led into thi s Grant in cl uCc , w ithout limitatio n
I . Agi.: Di:,;c, i111 .1 111ti u 11 Act uf 1975, 42 U .S.C. Scctiuns 6 10 I, cl seq
2. Age Di scri m 1n111i u11 in E m pl::>ymc nl Acl o f 1967 , 29 U.S.C . 62 1~634
J. Amcric1ws with Disabilit i~~ Act o f 1990 (AD/\), 42 U.S .C. 12 101 , ct seq.
,. Equu l i'ny Act of !% , 29 L. C 206(tl )
5. hnin1 ~rn 11on l<cform an\ Cont ro l Act of :%<,, H U.S . , 132!\b
6. Sce11 011 504 ol lhe Reh11 Luhtat1011 Act c l' IIJD , 29 U S.C. /!M
7. Titl e VI of the Civil Rich ts Act ol 19 64, 42 U.S.C. WOOd
~-Ti11 c VII of t'1c Civil Rights Act of 1%4, 42 U.S.C. 2• OO c
9. Titl e IX o f 1he Ed uc.:11on Ame ndment of 1972, 20 U ..... C. 168 1, ct s:q.
I 0. Sec tio n 24-3 -1 ~301, ct seq ., Co lorn do Revi sed Stntul cs 1997, .:s ume:1<fo d
11. The ap plica ble of the fo llowin1::
11.1. Cos l Pr 11Jcipa ls fur Slut e, Loca! and Indinn T ri bal Grivcmm ent,;, 2 C F.ll 225, (0MB Circu lar A-87);
11.2. Cost Principa ls for Ed uc ati on lns:itu tions, 2 C.F.R. 220. (OMU C ircular A-2 1 );
1 I .1. C:o.,;;I Pn ncipa!s for Non-Profi t Org nniza 1ions, 1 C.F.R. 23 0, (0M B Circular A-122 ), nnd
11 4 A11tl irs nf S1n1r..~. Lo enl \lnvcrn mr.n1.,;, nnrl No n.Profi t Ori;:mi1.al ion .~ (O MIJ Ci rcul P.r A-133); nnd/or th e Colo rado
Luca! Gov err.menl Audit Luw. 29 -1-60 1, 1:1 :wq, r II S. :111<1 S1:1 1c. impbn:11ri 11e, 111 lr.-. nncl rr.u uln!in :is.
11.5 . lmm igrat ion Slll tu s -Coopcr.1 1ion wi th Fe..1crnl O ffi cia h , CRS ~0-7.Q-JO I, 1:1 <:t•.q
1 1.6. Dav is ,Onco n Act, 1\0 U.S C. SS 276:t 10 276:i-i ,
J 1.7 . Copclnnd Act, 40 U.S.C . S :!76c nnd 18 U S.C SS 871\,
11.8 . Controc1 Work Hou~:. :md S nrct)' Slond nrd~ Ac t, '10 U.S.C. SS 327 JJ3, rcg:nrdin :; l:iho, •:t:ind nrds io, fcdcm ll y
nss is tcd co:1s tru c1ion sub-;,,w;,rds.
11.9. W ild n11cl Sccn .r. lli vc1s Ac t of 1968, I G L.;.S C. SS 127 1 et. licq., rel ated 10 pro tcclin,; cu mponc.:nt s OI pntcntinl
cu111p u111;111s u ( the 11utiu nu l wd1I am.I M.:crik. rivt.:r:-, :-.y!,lt.:111 .
. 1.10 . Nn tio:rn l Hi s1oric Prcs::rvn t1on Ac t of 1966, as amcnl:c d , 16 U.S.C. 470, Executive Onkr Nu. 11593
(irlentiflcatio n one! protection of his tori c propc rti e'i ), and lhc Archnc;3 lo~kal and Histor ic l'll!s::rva tiun Act uf
JtJ '.'4, 16 U.S .C. '169 a-1 ct i,,e q .
i I 11. Robert T. Stafford Disas ter Ass is1n11ce oml J:mcrg cncy Rehc l Ac t (Sta lford /\ct), '12 U.S.C. 512 1 e1 c:eq ., ns
nm ::ndcd,
i 1.12 Nn:io:rnl F:ood Insurance Act of 1968, 42 U.S.C. 400 1 ct. sc:i .
11.13. Compre!1cnsiv c En viromm:ntnl Res ponse, Co mp crnai tio n, nnd Li nbi li1 y Ac: or 1980 (Cl~HCL A), -12 U S.C.
104.
11.14 . Dc;,artmcnt or Defon st Authoriution Act or 1986 , Titl e 14, Po rt B, Sect io n Jt.12 , Pll bl ic La w 99-14 5, 50
U.S .C. 1521.
I I . I S. IISA P~.TRIOT Act of 2031, (Pu b. L. 101-56).
I! .16 . D igita l ·:·devisio n Trn n~iti on im ci Pnh li:: Snre ry Ar.I of :>.00 5, (P uh I . 109-17 1)
12 . Fe deral Emergency Mn nrige men l Agency, D9:irtment of Home land Securi ty Rc gul nti o ns All App lict1h le Por1 io:1 s of
•M CFR Cha pt er 1, with the fo ll owin g Parts sp,;:cia ll y noted nnd o,..p!icnb lc to nll grnnts o f FEMA/DH S fo n ds·
12 .1. Un iform Admini:;tmt ivc Rt:q uire :nc nl!I for Grn ms nm! Cooper.Hi ve Agreements to State and Loca l Governments,
44 C.F.R. I J.
12.2 . G(Jv cn u11c11 1widc Dcb ~nncn t ,md Susper:s ion (Nonproc mcmcn t) nmt llcqu1rcmcnts fo r Dm~-Frcc Workpl ncc , 44
C .F.R. 17.
12 .J. New Remict ions on Lo bby in g, 44 C .F.ll 18.
13. !'rivacy Act of l ~f/4 , 5 U.S.C. S 5529 ,1nd Regu lat ions ndop1cd th ereu nder (4 4 C.F.R. 6).
1'1 . !'rohib iti on ng11111st use of Federal Fund s fo1 Lob by in g, 3 1 U.S.C 11)2
15 . None ur li1t: funds urncle ava ila ble through Uiis agreement sh::ill be used III co ntr.1vc11 u o11 of th e r'cdc rul buil din gs
flCrfon nan :c and re;mrti ng requirements of Exec ut ive Orde= No . 13123, part 3 or title V of th e N<Hio nul Er.crb'Y
Co 11sc1'\r.tion Po li cy Ac t, 42 U .S.C. 825 1 ct. Seq., or su)ti :le A of tide I of the Energy Po licy .Act of 2005 (inc lcd ing
the nmcndrnenl3 made thereby).
16. No ne or the fond s made av ai leblc shall be used in coo trnvention or secti on 303 o f lhe ~ner~y Policy Act of 1992, •12
LI S.C. 112 12 .
17 . Buy Am eri cun Act, 4 1 U.S.C. IOa et seq .
18. 2011 E.:M l'C G rnnt Guid:ince
EMPC/LllM S: 12EMIL98
EXHIBIT B -STATEMENT OF PROJECT (SOP)
I . G ENERAL DlsSCRI.P TI ON OF THE PROJECT(S).
1. I. Projec t Descri ption . Gran tee wi ll carry -out th e ann ua l wo rk plans io the Annu al EMP Gn..EMS
Pro gra n, Paper aod SUlffiug Pl an (Exhi bit C) fo r cocb o f the Emergency Mana gcmr.nl Fu ncti ons
(EMF).
1.2 . Pr oj ect ex 1>e nses. Proje ct expen ses include the costs for sa laries and be ncfils for Gmn lce's c111 crgency
munngcr and eme rgen cy manageme nt staff, :rave l, emergency rr,anagc ment ofli ce operational cos t,,
auJ 1.hc coSL"-associ at ed with , c rm:rg cucy manage ment exercises, tr ainin g and plnn.ning . No mor e thnn
5% of thi s Gran t may be used fo r Mann gc mcul and Administratio n (M&A) costs. It shou ld be noted
tha t sa\anes of loca l em ergenc y mrui agc rs nrc no t typi ca ll y cn1.e gori1.ed us M&A , un less th e local
Emc rgcucy Mau agcmcut Agency (EMA) chooses to assign personnel to specifi c M&A act ivit ies.
Additio nal s pecifi c elig ibl e and in eligib le cos t infonna ti o □ is !is led in th e 20 1 1 EMPG program
gu idan ce at http ://www.fcma .Pov/g.ovcm mcn t/gra nt/emps/i ndcx .shtm .
2. DELI VERJ\BLES :
2.1. Grante e shall submit narrativ e an d fi nancial rcpons describing proj ect progress and acco mpli shments,
any d:loy s in mee ting the objecti ves an d ex penditures to dal e as described in §5 of this Exhibi t B.
2,2. List acl ditio nal grant de li vera bl es. Gramec will comp let e :he iuwual wu 1k-plan Je~cr ilu;ll Ly lhc
Grn11 1ec in Exhibi t C. Gran tee mus t part ic ipritc in NLM SCAST by ente ring <:A upd at i:tg the Grant ee '3
data as pan of meeti ng we NIMS co mplian ce req uirements.
3. PERSON NE L.
3.1. J<cplaccrucnt Grantee sh all inun:dimcly noofy the Dc parunen t if any key pc~sormcl sp eci fie d in 1'3 ur
this Ex hih i1 A r.ca!-c to serve Provi ded th ere is n 8ood-fai th rea.-;on for th e c hange, i.f Grantee wi sh es to
rep lace its key personne l, it sha ll no tify the Dcpartmc□l and seek its opprovo l, whi ch shall be nt the
Uepartmco t's sole. discreti on. as tb c Uc parJTi eot 1ss ued U1is Grant in pan reli ance on Grant ee 's
represe nt.at-ions reg arding Key Pe rso nnel. Su ch no tice shnll specify why 1h c ch anec is necessary, who
the p:oposed rcp lace mem is, what hi s/he r qual ifi catio ns are , and wbeo tl1e change will Ulke cffecl.
Anytime key pe rsonnel cease to serve , the Dep artm ent, 10 its sole disc rcaon, may direct Gran tee to
susp end worlr on We Project uotil su cb time as rc plnc em enlS are appro ved . All oo ri ccs sc,□t under thi"
subsectio n sha ll be se nt in accordance wi th §16 of the Gran t.
3.2. Res ponsible Atlmini strato r. Grante e's pcrform11.1lce here under sha ll be under lh c dire ct su perv is ion of
S1epbc n Green Eme rge nc y Manageme nt Coordi nator an emp loyee o r age nt t'f Gran tee, who is hereby
des igna ted as the respons ible.: ndmi nistrnt or of this proje ct.
3.3. Other Key Personn el. None .
4. FUNl)ING .
TI,e Sta le or Fedcml p,ov ided funds shnll be limi 1cd to the am ount (s) spec ifi ed i □ §7 of tl ,c Grn111 and in th e
f,cde ral and/or State fu nds and pcrcc alli gc(:,) stctiuu ur §4.2 uf thi!:> Ediib1 t B, P, ojcct Dud gct.
4.1. Mulchin g Funds.
4.1.1.R cquircrnc nl The fo ll ow ing che cked optio n shall appl y
4.1.1.1. 0 Ma tching Funds arc not required wide r th is Grant.
4.1.1.2 . [8l Grantee's required non-fede ral or slate matc h eonlr i~1Jt ion is de ta iled ia §4.2 be low . 'lbe
match may :
4 I 1.2. l (8) in clud e in -k.i nd match;
4.1 1.2.2 . 0 not include in•lo nd mat ch; or
4.1.1 2.3 . 0 includ e no more than __ % m-ki nd match .
1•:Ml'GILEM S : IZ~Ml 1.98
,l.J .2. <:cncr:11. Gnnllc::'~ requ ired mat chmg con uibUli on1 if a.ny, need not be provukd 011 11 li 11 c-1 tcm by
hn e-i lcm ha~is, bu t mu st be al lea s: the pcrctntage oft.he toUII prOJCC t ex penditure s spc :tfi c.~ in 1..ht:
l'rojc:t !Judge, 111b lc.
4 .1 .3. 0ocu nt e:nt:llinn Docur:,cn lation of cx pc11tl 1tures for the 11 on-fedcrnl mntch con lribut ion 1:;
rcqui :cd in the sn01c manner as th e doc un:cnwtion fo r the grant funded i.:xpt.:11di11 111.:s
,1.2 . l'ro j cct n11dg c1
~~
1~i~~:~:tJTI··1:~:!(ifi~·f~i;·:i;~~;'.,:::;xi~< ~~~.~;J~¼t!\~~ril?{~1'Dt1~:~~~~~>fi~1;.:;\:~J.ii~l-fl~!~;:·:~
Personnel $94 9 I 2
Tra\'Cl 8 500
Ortir.c Su pp a , 1/0lhc r . 12 400
~t~t~Ii1(~ifi~~it:i~it~~~~~1~f~~D:5.t~JP~T:~~~::~:~ttf;·t\t~~ff~i·1~ g~{lJ ~
T'->t a\ Rcqm.:.st c:d Federal Share -
50¾ ofToial Budec1 $57.?00
7.010 Federa l ~ha re Remaini ng Availa bl e for
1<.eimburscmcnt Duri ng the FFY 11 Gran 1 Peri od. :-i s
ofex>cnsc 2010.•
iJ{o·ta1,·~ncc.1 c Hg~FFx,;;2ofiJ: ~-·
~6'iiift~11~~r 1~~:1. ~r /.:: ,-1:.: ~ _:,\ ·
•
1 ror i11fo r11~al:on purposes only . Not pan of this 20 11 awi\rd. Any remainiug bu lun:;~ is fi u111 the: 2010
uwar<I nml rc ma m:i par: o f th at grnnt and is reimbursa ble dunng tbe :w I I award pcnod because of the
ovcil:ip pine prrfnnnancc tcnns. lf all fo ur qu art ers' rc imb u1scmcn!s for the 2010 award ha ve be en
:aibmitted an d paid , the 20 10 f.c dc rnl C:harc Rcm:,1ning shown ubove is :ivai leb lc for 1cimburscmcn1 durin g
th e Cina th ree qunrt cr; of L.hc 20 11 Fedcral Fi sca l Year (FFY) Rcrnai ninr, 2010 funds wiU be::, or alread y
have been , piml fu r t\1c 20 11 fi rst, :iCC-ond and thi rd qunn cr I eimbu:-scm~nt 1eq11 csts as ncccss.u-y to 11ti li1e
the full 2010 award . J"'ay mcllls from rcu1aioi 11 ~ IJ I JUt yca1 fun ds are icl cnLi ficd 11:i fift h, !;ixth and sev enth
qu r111cr 20 IO paym!:ms JS ap prop rnnc on th e re im burse ments , and the requ ir ed 50% non •federnl ma1ch will
br..: co unted toward the 20 10 gwnt lo !JfO;>crly mat :.:h the rr..:1mburscd am ount s. If any 2010 fir sl·fo urth
91:,tncr rcirn hurscmcnts h:ivc no t yet bee n sub mitted or paid, th e 2010 2mo11nt remai nm g ava i!ah\e will be
ret.lu ;::cd by any pa ymcots mn df" wh en submi tted and approved . lf the 20 10 Federa l Sha re Remaining
Avil ilablc nmou11 t :,hown i:; $0, the full 201 0 award wnouol has bee n rr.imhurs cd , and has no effect on th e
funds avaih.1U I:.: tl u1i11g FFY 201 l
4 .3. P roj ec l Hud get Lin c He m Adjustments. Grilntcc may (sec checked option be/o,..~:
-4 .3.1. 0 nol nrtjust indi vidu al budge t !in~ nmuunts without approva l of the Stnt e. Suc h approvm sba U
be in the form of:
4.3. l . I, o noucc iss ued by the State in ncco rdan cc w11 h § 16 of the GrR.nl; or
EMP G/LEMS: 12 EM I L98
4 .3 .1.2 . llll amendme nt in accordance with Lhe M odifica t ion subs~cti on o f the Gene r al Provisio ns
of the Gran t.
4.3.2. ~ adj ust indi vi du al b udgel line am oun ts withou t the S U\te 's ap proval if:
4.3.2.1. th ere are oo tran sfers to or between ad rni ui strotion budget lines; and
4 .3.2.2. cu 111u!ativc bud getary line item changes do not exceed th e lesser of ten percent of th e tot.a!
· budg eted am ount or $20 ,0 00 . -
4.4 . Non-Sup pl a nUn g of Gr ant ee Funds.
Gran tee will ens ure lha t the funds provided by thi s Grant arc used to su pp leme nt und not s u pp lant th ei r
fon ds budgcrcd fo r the pu rpor,'.!S herei n.
5. PAYMEN T:
Paymeau:; sha ll be made in accordance with thi s section, th e prov isio ns of this Exb ib11, and the provis ions set
fonh in §7 of tlie Gran t.
5.1. Paym ent Sch edul e. Gramcc sh11 II sub 111jt requ ests fo r r eim b ursemen t at least quarterly us ing th e
De pa rtm ent provided fonn or by lct1 cr with documentation ar.a chcd if no form is requ ired. One
ori gin al signed rei mbursemen t req uest is due on th e sarr.e d ate s as the r«1uired fin a.ncia l rt:ports . AU
n.;4ut::Sl!> s!J Jll lie fu r eli gible actu al expen ses incurred by Gran tce 1 as des cribed in §1 abov e. Rcqucst'i
will be acco mpani ed by supporting doc ume ntatio n totalin g at least the arn oum req ues ted for
rcim b u~scmcot and uny req uired non-fed era l match con tribu ti on . Documcnta.llon req uirements arc
described iu §6.6 below . If any finan ci al or progre ss repo rts arc delin q ue nt ut the time of n pn ymcnt
n!qucst, th e Departm ent may withho ld s uc h re imb urse m ent L:ntil the required rep orts bavt: been
s ubmitted. Up to one quarter vf th ~ tot.11 g:-a nt will be rci r.1b urs ed with each quarterly pay ment No
more than 50% of the rep orted expens es will be reimbursed at na y time . lf o ne quarte r's reported
expenses do not warrant reim bursc:neot of a full quarter's payment, any rcmaini ag funds from tha t
q uarte r will be avai lable for sub se que nt quarters so tha t additiona l expen ses incurred in the later
quart e rs muy be re imbursed. Li kewis e, if excess CX ?cn scs for one q u nrtcr nrc reported, th ose
unre iru burse d expen ses wi ll be added to ·.1c fo ll owi ng quarters' expense s as necess ary to max imize
c:lcb qu a.ner's rcimb u~cmcnt. If the total reimburs ab le cx.pcns es n..-p ort ed for the yea r 's gran t excee d
the amount o f the award , lac excess expens es may be eligibl e fo r co ns1dcrutio o for nny re c.Jlocnlio n
add iti ons made at the end of the fed eral grant period. lf any grant end rea llocat ion fund ing is availa ble,
elig ibility for lhese fuods will req uire lime ly report submin al , an d strong performance demonslrnted
th roug h the q uoner!y progress rep orts and th ro ugh o ngo ing contaev'moni tori ng.
5.2. Pa ym ent Amou nl \Vh en non-fodc.rn! ma tch is required, s uch match mus t be doc umente d with every
payment requ es t. Periodi c payme nts will be ma de as requcs tr:d at the same per cen t.age of the
1.h,r..u 11 1cuta1 iou sui..·m irtcd as th e Gran t fun d:d share of the budget up to 1u1y appli cnb k q u llft crly or
other pre -closeo ut mnximums. Pay men t will not exceed th e amount of cru;b c>.pcn ditures documented .
Excess :nn tch doc umented and submiu cd with ont: rc imbllrsement req ues : wi ll be applied to s ubse que nt
1c1.1uc.;s l.'. as nccc.'os ary to 1rnui111ii.c ll11~ u!l uwabk 1ti111b ursc ment.
5.3. Re mitta nce Addres s. If mailed. pay ments shnll be remitted to the fol!owi og add rt:!ss uale.,;;s change d 111
acco rdance wi th §16 oflhe Grant
C11y of E11 glcw ood
361 5 S. Elati
En J cwoo d, CO 80 11 0
6. AD ~11NIST RAT JVE IUsQUlREMli NTS :
6.1. Ac co u nting. Grantee shall mamta1n proper ly .seg regated acco un ts of Grant fund s, matchi ng funds, and
ot her fund s associ~led with the Proje ct :m d make those records .tvnilnble to the SL1 tc upo n re qn c:..,;;L
6.2 . Audit Report. l f au aud il is perfonncd on Grant ee 's records for any fi sca l year co veriog a port io n of
the tenn or tb rn U;ant o r rny other g raats/co □tr ac t s wnh JJUL.'\, Grantee shall s ubm it an electronic
!'age B 3 of 5-ExJ 1i b11 B -St mcme:,l of ProJcc t
r,,\11•r.l l ,lcM S: 12 EM I 1.98
cop y of th e f:nal audit report, in cludin g a re port in accordance v.ilh the Single Audi! Act, 10
1loln .:1 11d i11@~t nte .c n.11 t ,or se nd lh e r e p o r1 tc:
JJ cp Jrt.ment o f LO Lal AITmrs
A ccou nting & Fini!.ncial Sc,v iccs
I 3 13 Shcnnan St re c, Ro om 323
Dr.nvcr, CO R020,
<i .J . Moni luring. The S t.!tc :.Jud i moni1 01 Liu:. Grant 11 . m;curd nn cc with §ij9(B) and 1J(C1 of the Gm nt.
6.4 . 1<1.:c u: ds. Urnn lct! s hall mn11 H:11n rtcords 111 acco1d nncc wilh §9 of cl 1c GranL .
f'i.S . Hcporting.
6.5.1. t.)11 nr t1:rly Fina11ci11I S l nlus 111HI Prni.:rc ss Hctrnrts. Th e projt.:cl(s) appro ved m lh is Gran l 2rc to
be :•r•:~•p lctr.d on nr hc fnrc the tcm1inati on date sta ted in §S(A) of the Gram Agn:t:mcnl Gran tee
dm ll ~ubm1t quarterl y finan ci al stfm1 s and proemm mal ic progress r ~port<: for each project
1dcntifi cC in th is agrcc mcnl usmg the Stnnd ard F~d ern l Finan :ial Sta rn s Rcpon (S F 425) amt the
S wndar<l Ft::dt.au l Prug1tss 1:11 0 Pcrfo u1 1<111cc N.1rrat ivc fl.ep on (!;f .PPn), or 01hc1 fo nns pro vid ed
by the Dep artment One of ::nch w1t.h orig innl signatures shJll l,1,; sub 111 ittc<l in ,u,;.,;u 1daucc wi th the
sc hedu le below :
(J.5.:!. '111m l Reports , G:au 1cc shall submit a fi nal finw.it.:ia 1 :,UJ \u~ unJ p1vg1 c.;ss I l:jllJll t!lat pro v1c!cs final
fban cial rcco ucili ati on an d a li nn l cum ul al!v:: grnn lip riljcct r.c co mplishm cms rcpo it w itbm 115
day~ of th e end of th e projc ct/gr.a n1 pe riod . No o bl1gnt:ons of iund ; can remain on th e flna . report .
T:1e fin al report s may substi tu te for the qua n crly rep orts fo r the :ina l quart er of th e 1~rnn t period.
If all projec ts are co mplc1cd ht".fnre th e ~m1 nf the grn nl per iod, lh c fm dl report 1n-y he su hmi tled
nt nny lim e before iw fin al due date . No fu rt he r reports will be du e afte r il1 e llc-p ;irtn:ent ha~
received, and sent noti ce of ac::c ptan cc of th e fi na l grnnt rcpor..
<i .6. ll equi rcd Docum('ntnlion Suffi cient detail shall b: provid ed wiLJ.1 rci mb ur.i cme nl req uests to
cl erno n:;tmtc tha t cxpcn:;es arc all owabl e and appropri at~ es dct.1.ilf"d in the suh-.ccti ons below here in .
G 1 anlc es must .. :ta.i n all procurem ent n.nd puymcn t docu men tat ion on r.i tc fo r ins pc :ti on . Thi s sha ll
includ e, b"Jt not be li mited to, purcbu st.: 1.n dc1s , n;cc1 vi11 g d<,)Cw-u cuts, in vo ice s, vo11 cbcrs,
cqu1pment/scrv1:::cs 1d cntincnt ton , and time and cffo:-t re.pons .
6.6.1. Equipment or rnngiiJl e go od s. Requ es ts fo r rei mbursemen t fo r wn g1bl e pcrso mtl µr o pcny wi1h a
purchas e pr ice of less tJrn n $5,000 pc~ 11cm should in clude the invoic e uumbc r, dzscripti on o f item
purcha sed (t:.g. NOAA wca thl'.r rn di o!:), anrl the lnc.1t ion and numbe r o f item s, ur co pie_; of the
pai d inv oicl:S ma y be ~ub mitt ed . F'or cqu ipr:1cnt it ems with a purc h3Sc pncc of or cx l·e :.-dm g
$.S ,000 , and a usd ul li fe of 1n or c than one yea;, the Grnn tcc mu s t provid e ;i co py of 1.hc pa id
mv◊icc and in cl ud e a uni qu e irt cmi fy ing num be r. 'lli is nu mber ~au !Jc 111c mn11ufo c:111 e r's serial
Jl'1111bc r or, if the Grantee ha s 1ts ow n ex ist ing inve nt ... ) munb cnn g syslem, thil t num ber may be
use d. ·n)c loc2.t ion of Lhe cqu 1pmcn1 mu sl al so be provi ded . In addi:io n ~o ongm ng tr ac king
requi remen ts, Granl ce s ha ll ensure th at 13.a giblc goods wtlb pe r il cm cost of $5 00 or mf'l r: nnC
cq11 1pm r.nt with per uuit cos t of $5,000 or morC' a~ promin ently ma rked as fn liow'-: "P urchased
Y.i th fun ds ;,ro v,ded by the FEMA "
6.6.2 . Ser vices . Gramtes sh all in clu de; coa ira cL1purcbase order num bc r(s) or c m p {O)CC nom es, the
datcts) th e: scrvi ~cs were prov id ed, th e nature of the sc ivi ccs, and the hourl y co utrJc t 0 1 salai )
r:i te s, or monJ\!y salary an ci ·in y frin ge benefi ts rates
Pa ge 0 -4 or 5-fa h,bll B -Statemrn l 01 l'r0JCC I
EMPG/LEMS: 12EM1 L98
6.7. Procu re me n t. Grantee shall ensure its procurement polic ies meet or c:xceeJ local, state, :ind fedc:r al
requ irements. Grantee sho uld refer to local, state, nod federal gtudancc prio r 10 mak.mg decisions
1cgarding compctilivc bids , sole so urce or oth er procurement issues. In additicin ·
6.7.1. So le Source. Any sole so urce tmn.sacli on in ex cess of$100,000 must be upprovcd in advance by
the Department.
6.7.2. Cu 1uJu cl. G1antccs sha ll en :rnrc thnt: (n) All procurement unnsactions, whelnc:-nego t iated or
co mp ctiuvc ly bid, and wilhou 1 rcgnrd to dollar vn lu c, arc conduc ted in u mnnnc: th at provid es
maxi mum ope n and fre e co mp:ti tion ; (h) Grantee mu st be alert to organi 1..ationa l confli cts of
in Lcrcs t nncVo r non -co mpetitive pm .,;t iccs tunong conu-nc 1ors that mny restric: o r e lim inate
competition or otJ1erwise restra in trade; (c) Contrn ctors wbo develop or draft spt:cifica ti ons,
rcqu 1rcmcnt.s, stmcmcnt.s of work, and/o r Req uest.I for Proposals (RFPs) for • proposed
procurcr.1cn 1 must be cx clu C.:d from bid ding or submiumg a propu ~a.! lu cump t.:t c fu 1 the a wrud of
such procurement; and {d ) Any request for r.xcmp tmn o f ilcm a-c with in th.is subsecti on mu st be
sub mitted in wri ting to , nnd be ap proved by the auth orized Grantee offi cial.
6.7 .3. Debarment Grantee shall venfy thnt lhe Contracto r ts not dcba.ITed from panicipatmn in state
and federal progrnms. Sub grantee:; :;hould review co ntractor debarme nt infomrn11o n on
http ://www .t:pls gov.
6.7.4 . Funding Disclosure. When issu1 11 ,; rcquc sLS for proposals, bid solicit.aioos, and other published
dot.:urncnts dcscribiug proj ects or programs funded in whole or in part w ith these gra nl funds ,
Grantee and Subgran tecs sbal l: (n) state the pcrccn lage of the 1ot.a l cost of the program or projr:ct
which will be financed with grant mo ney; (b ) state the grar..t program nam! nnd dollar amount of
stale or federal funds for th e project or program; and (c.) use th e phr?.s c "This project was
s11ppor1 ed hy the r:nlnradn Departm ent of l ocal Affairs, Division of EmcrR enC} Mana~ement."
6.7.5 . Approve d Purchnscs . Grantee sha ll verify lh ut all purchases arc listed in §I.I a bove . Equ ipm ent
purchases, if any, sha ll be for \\ems li sted in lhc ,\pprovcd Equip me nt List (A.E.L) for the gra ol
period on the Res po nde r Knowledge Base (R.K.B), rr hllp!>·/1www rkh us
6.7.6. Ass ignrn e ut of Ri ghLlifD utfos/E quipmcnt . Gr.unee s ball ensure tb at no rights or dutie s exercise d
under tius Grant, or tqL:ip01e nt purchased with Graut Funds havmg a purchase value of $~1000 or
mo 1e are ass igned withou t lh c prior written con:cnt of the Department.
RM l'C /LJo:MS : 12gM t L~8
E X lil lHT C -G RANT A l'l'LI CATI O.\1 P ACK AG U:
111 ~~1 1 Approved Gr,111 1 Aµpli ca t1on bc l11nd th is page an d in fr ont of any Fo nn :r.t.1 chme nts.
Pngc C· 1 -Grant Ap plicatio,1 Pnc kng c
RESOLUT ION NO . .112_
SEiUES OF 20 10
A llESOLUT ION AlffHORlZ ING AN APPLI CA TION FOR A 20 11 EMERGEN CY
MANAGE MENT PERFORMANCE GRA.\/T .
\VHERE!\S. the Emer1:en cy Manage ment l'erformancc Grants (E MPG ) program is desig ned
to prov ide suppleme nta l fund s fo r th e sm:ngihcnlng of loca l go vcmmcn ! cmergencr managem ent
offic{.., in preparing tht:i.r l:011rn 1un.ilic s for distLt!~r pln nn..i ng, m:tig:itio n, response a:1 d recove ry,
whil e cru,"' ,v in g lo cal resou rces: and ·
\1/HJ::l<..EAS, the City o'. Engl ~wood has rr:1,;~ivcd grams staning wi th th e F Y 2007 -
Su?p lemental Gra.,t and con tinui ng t.h rough th:: FY -2010 cyc le , to assi;t m the deve lop ment o:·
the eme rge ncy manageme nt µrogram fo r th e City of Englewood, Co lorado ; and
WHEREAS, the Co lo,ado Div ision o f Em e;eency Mana~emcnt hr,s stat ed that the EM PG
progra m is expected to cun tim:c for the fo reseeab le futu re.; and have c:n courage d the City o:
Englcwood ·s participation; and
WHE REAS , with the passag e o'thi s Resolutio n th e Cit)' o f Eng lewo od wiU appro,c an
ap?lica1 io n for !he 20 1 l Emerge ncy Man ag ement Perfonnan ce Gran t (E MPG) program lor hinds
o iup to $57,936 .15.
NOW. TiiEREFORE , BE IT RESO LVED BY THE c n·y COUNCIL OF T H£ C ITY OF
ENGLEWUUIJ , COLORADO , THAT :
Sect ion I . Citv Counc:l of the Cny o f En glewood, Co lorado hereby au thor.zes app licm ion fo r
a 201 1 Emer gency Management Pc rtOnna:icc Li ra:u, att ac~1 ed hrrct o as Exhjb il A.
Section_4. The City Mana ger b he reby au!l1or.zc d to sign the 201 1 Err.tr ge oc y Mana gem en t
Pcrfon nance Grant Aµphca tio n for and on behalf of the Cny of Englewood.
AnOPTF.D AND !\P?ROVED this 20"' day of Decemb er, 20 l 0
O
j __ Lt,.]_~~
Jam es k..Woodward, Mayo r
~en• ua A Elli s, City Cler.,
I ,; Louon slua A Ellis , City Clerk for tgi;,J:;11y of En glewood, Co lorad o, hereby cen ify the
abo ve is a true copy of Re so lutio n No. .7Jl Se ncs of 20 I 17 . A ' $-i
/ 11;~/"---J
{._/ --u,c15h:a A Elli s, Ci ty Clerk
Colorado Dlvli;lon of Emergency Management (CDEM)
Emergency Management Program Grant (EMPG)
Local Emergency Manager Support (LEMS)
Program Funding Application
Staffing Pattern for FFY201 1
No te : Thi s tor MUST bo ro &ubmlttad whonsvor tho Jun sdlclion has p 9rsonn ol chBngas.
!JURISDICTION :
10/1/1 974
1b) :;.J G) 7) fl) ~ 10) t"J
, ,Jur,1.lln , '" C,rv •, Ar,111,,,1 P<,1cr111
C..ro::.: linnu;il Lmr,IO\CI Tot,11 LU,1 U]l L[i,15 LF:l1S
:;,1l,11y IAII Joi, F'r0¥1dcd Hour• I Unur I Hour ,/ f'h!Johlr-F.1 10 Ille
PA,D Employ~c tlan,'" hllc.,) Rc11cl,1r, \'h:i:k V,cc~ \'l.'c~k Sal:it\' Dcn,:111-;
Ste hen Green 84 ,219 15159 40 20 SOY. $42110
95.409 17173 40 15% $14,311
50000 9000 40 5% S2,500
76190 13050 40 15% $11,429
12000 20 20 100%. $12,000
$ 317 ,818.00 $ 54,382 .00
$7,580
$2,576
$450
$1,956
$0
) -----"\ . ._ _____ __,
Co l orado D i v ision of Emergency Management (CD civl)
Emergen cy Managem ent Program Gra nt (EMPG)
Loca l Emergency Manager Support (LEMS)
Pro ram Fundln Application
Staffing Pattern and Program Funding for FFY 201 1
Nol e: T his for MUS 7 b e ,~sub1n ill ed whenever the jtsrisdictio n lias personnal cha nges .
iJURISDICTION: City of Englewood
Salari no & B enoflts
LEM S Eli gible Salary
A (Slafling Repo~ Blork 10 To l al): $82 ,3·19
ILt:Mb t:UQI01 8 1:,ane llls
B (Slulflng Rapo,1 Bloc k 11 Tolal): $12,563 /
C Total Salary nn d Benefits (s•b): $ $ 94,912.3D I
T ravel E xpenses
Lo;al T ravel
D (mileage, fleet expense , or olher):
E O ut of Stato T ravel: $ 400 .00
Conlorence 6 Sem inars (Reg is l ralion Feos.
F Hotels, elc .): s 2.500.00
11 rau11 ng
G (Regisl ralion Faes , hol els, el c.): $ ~.000.00
H Per Diem:
Iu1ne r
I (d os lgnal c): $ 600.00
B,SDD.DD ,I J Tots/ Travel E,cpenses /D•E•F•G•H•I): $ $
OHico Support Expenses (more than $200 for yoa r)
K 0/fico Supplies an d Matorlals : ~. 500.00
L Equipment Purchase: $ 3,000.00
M Equ/pmant Lassa: $ I
N Rent. Utl/itlos, ate .: $
0 Printing & Copying: $ 2CO .OO
p Posta ge: $
Ol her (designal e): Elec trical dosion tor
0 rap!e ce ment gonoretor tor EOC/po llce/lire bldg $ 6,7CO .OO / R Total O((lce Suooort Expenses {K•L+M•N+O+P•Oi: s $ 12,400.00 I
s Total Req uest (C+J~R):I $ 11 5,81 2 .30 I
T Fede ral (ElrQIL'le fo r Re imbursemenl) Amount (One half of S): I $ 57,906.15 I
Date
Dale
Annu al Work Plan Templote
Jurisdiction: ____ City of Englewood _________ _
r lnnn cd Activit)'
:11 .... , ••
Cond uct ru, EOC ori cnllltion wo rks hop for cit y
perso11nel .
Participat t in advan :ed Il\.1T traini ng as pan of
Estimet<d
Co mpletion
Date
I
Comp leted
10113/10
Co mpleted
11/19/10
20 11
Araoahoe Co untv's Tvoe 4 IM,_,T=----,c-----,..,.,..-+c,c-=""'----f
Co ntinu e 10 work nn Ach ieving "SrnrmRcady "
de.;igna tion .
We will co ntinu e 10 activ ely parl1dpalt: in tl1 t:
re gional EMS mcd icn l care co mmitt ee as well as
the EMS cac he co mmittee
We will co ntin ue to be nn nct iv e pnrt.i cip nnt in !h e
fo ll owin g regional committe es: Front Range
Eme rgency Managers, Cit ize n Co rp s, special
needs , recov ery, evacuatio n, Co mmuni ty
Pre paredn ess Advi sory Co un ci l, trainin g and
exe rcise I cri tica l infras tru cture and
Rca dyCo lomdo
Ongo in g
Oneni ng
Relevant Target
F:M f<(.,) Capabilitfr.c;
Addres.,cd
6, 10,.1 1, I , 2, 15
13, 14
6, 7 , 13, I , 14
14
3,4.5,6 . I , 2, 28
10 15
6 , 8, I I I, 16, 18,
29,
30.31 ,32 ,33,
6, 7, 8, I, 2, 4, 10,
11, 12, 15, 16, 25,
13, 14 .15 26. ZB , 36,
37
1-------------------------------·-
( ___ :
Ann ua l Work Pl a n Template
Juris di c tio n : __ Cit y of Englewo o d
l'lunucd Ac.:th ·il y
Upgradi ng our EOC to ensure Ara pah oe Co unt y
ARES ro uo h11, need ed ca ub ili t
Est im nkd
Gomplct.i uu
Da te
2/28 /11
Rcl c\'Un l
EMF(s)
6. 7,
IU, 12,15
Tnq:ct
C apn bilili <:s
Ar.ld1 ·css r.tl
1,2 ,14 ,15,
-3/3 1/11 3. 4 6 I 3. 10
6. 7. 13. I.
In :::rca se Gl S~ ca_~nb7i~lit~I';-· -,---,----t=~~---lr;'-c"--"7---t-"~
Cn 111in uing pn1t icipatio n in the plannin g of a
re 1!io n11 \ fn l l-scn l<". exe rci ~e O M G .
ld c nt ify n nd e nco u rage c it y perso nne l to att e nd
JCS and other :i ppro pri::ll e tmin ing as it hcc:u mcs
nvn il nblc.
Pa rt ic ipnlc in ,\rn pn h<1t Coumy·.., q 1mr1crly L E PC
1n ee t i11 l!.,
Pll nici 11 1c in re :on.a l MM RS hos irnl exerc ise.
\Ve will co ntinue lo~ nn !!Clive part ici i;anl in tht
fo ll owing rcg io11 11l cummi uees: Fro nt Ra nge
Em ergency Manugc rs, C iti z.c n Co rp s , s peci nl
needs, recover y, ev:ic unti o n, Comm u ni1y
Pre pared ness Ad visory Co uncil , traini n,; nnd
exercise, cr iticnl infrastru ct ure and
Ren d Colorado
W e wi ll co ntir,ue l o ,1 c1iw~ly plln ic ipm e in the
re gional EM S medi cal c are commi tt ee as we ll ~
the EMS c a ch e commi tt ee
Pmtici potc in advanced IMT trnin in g as part o f
Ara ahoe Co unt 's T 4 lM T
Ongoing
1/1411 1
Ongo i ng
Oneo in e
Co mpl eted
11/19/10
14
7 . 13 14. 15
2, 6, 7, 11 I, 4, 14, 15 ,
18, 19 , )6
6. 13, 14 1,25
6. 7, 8, I, 4. 5, 19,
II. 12, 14, 15, 25,
13, 14 , 15 37
6, 8. II I , 16, 18,
29 ,
30.3 I ,32,33 .
6, 7, I 3, I , 14
14
Annual Work Pl a n Templ a te
Jnri~di cti on : _City of En glew ood ___________ _
Esti ma ted Rel eva nt Tnrget
Pl nn ncd Activi ty Completio n EMF(s) Cri11nhill ties
Dute Add rc.sscd , .. 1·•Jil1Jj
Admin ister EMPG grant and submi t quaner ly 6/30/1 1 1,6, I,
re po ns and claims 10 CDE M by es ln blis hed
dearl lincs .
Work with Cil y departments 10 co mpl ete the ir 6/30/1 1 1.6, 11 I, 2 . 3, 36,
COOP plans. 37
Co nduct a ci ty-wide TTX cxc (cisc to include 4/30/1 I 6, 1.2 ,14,15 ,
oUl sidc part ners (ARES . Rcrlc ros<, etc.) 7,8 ,9,10 ,11 ,13,
1•1,15 --Crea l< hazard ma ps of the ci1y util izin g haws 6/)0/11 3,6, I. 3,
sof1wl re .
Wo rk wilh th e city'i,. CERT coo rd ina rnr to 6/30/1 1 6, 13, 15 I , 4 , 17, 25,
prov ide CE RT cla sses to the co mmun ity.
We will co nt inu e to be nn Hct i ve pa.a1i ci palll in Ongoi ng 6, 7, 8, 11 , 12, 1, 4, 5, 19 ,
the fo ll owing regi onal co mmitt ees: Fro nt 13, 14 ,15 14 , 15, 25 ,
Range Eme rgency Man age rs, Citi 1.e n Corps, 37
specinl need s, recove ry, eva cnarinn ,
Co mmu nity Pre paredn ess Ad viso ry Coun cil.
trai nin g and e~crche, criti ca l infru.s tnu.:tu n:
and Read Colorado
We will con ti OO~ to act ively part icipat e in the Ongo in g 6, 8, 11 I , 16, 18 ,
regio nal @A S medi cal care comm ittee as we ll 29,
as the EMS cac he co mmitt ee 30 .3 1,32 ,33,
Pani cipnte in ndvuneed IMT trai ning os p•n Ongoi ng 6. 7 , 13, 14 I, 14
of Arapah oe Countv' s Tvoe 4 !MT , ..
Annual Work Plan Template
.Juris tliction : __ Ci t y of Engl ewood ___________ _
l'l nnnc ,I Activit y
Cont i11 u~ 10 deve lop EOC proC' <l ures an d
provid e lmi11 11 . .g to n ro :-i atc rso nne l.
A~s is1 r.l 1e rcg1c.1 1•~I EOC conu-nittc c with th e
des ig n a rngion•w~:le EOC fun cti onal exercis e
\V e. will continu e. l V be an active parti cipant in
1he fo ll owing reg ional co mrnill ccs : Fron t Rnng c
Emergency Mana gers, Ciu zc n Co rps, spec ial
net'rt s, rcr.ove ry, :va cunt i on , Communi ty
Prep3rcdnc ss Ad 11 isory Counc il , train i nc and
exercise , cril ic11l infrastructure ilnd
Rca uv Cul u rau o
Es tlmntcd
C..:o mpl cli on
Dntc
I I
!!/3 1/11
9130/1 1
Ongo ing
We will conti nu r. to nct1vcly part icipnt c in 1hc Ongoi ng
reg ion nl EMS medi cal care com mittee ns wel l
as th e EMS cuc he co nunittee
Partic ipate. in ;i d vunc.-cd fMT trainin g us pert of On9o in s
Ant 11hoe Coum y'r. T e 4 L\1T
Pn:pare a 3·5 yeor strategic plnn for th:: 9 /30/11
En olcwood OEM ro 0 rn m
Rcle\'Ullt Turget
EM V(s) Co pnbi litics
Addressed
1,6, 8, 11 , 15, I ,
6,7, 11 ,13, 14 I, 15,
5, 6, 7, I , 4, 5, 19,
, 12, 13,14, 15 14, 15, 25,
:17
6, 8, 11 I, 16, 18,
29,
30 .31.32.33, I
6,7,13,1 ~ 1,1 4 I
FFATA/FSRS Data Repo rt
O~c-,11 tltc i rn pl e111cn ta1 io11 of th e FEDERAL f'U ND I NG ACCOUNTAB I LIT Y AND
TRANSPARENCY ACT (FFATA), the CDEM must enter the i nformation for each subaward i nt o the
SUB -AW A,RD RE PORTrNG SYSTTM (i"'SRS). T hi s informa tio n is requ i red b y the Office o f
Man Hg cm cnt and Budgc1 (0MB) ll lld 111u s1 Lie ~ul,.11illcc.l Uy l hr:. C DEl,·1 wit hin 30 d;ty)I of 1ndk ing th e
suh;iward, so i:, bei ng co ll ec1ed a, 1he lime of ea ch gr:c1111 a;:>plic:.11i on.
Un les s o therwise 1ndic:a1e d , all fi elds inus1 he cornp l e1ed i 11 order to he ;m eli gi b l e subgran1 redpi•.;nt.
luforrm11i on Fie ld Field Des:ri otion Reso onse
Age ucy or Juri sdiction DUNS numher ;t!-signecl to your 075 750 1]3
DUN S # ju ri!i di c.tio n 01 s peciric;1/ly 10
vo ur agency
P.1r en1 Organiu1t io n DUNS I f tlte Jurisdictio n ho s n DUN S 07 57~0 133
numhcr. i f upplicah lc numbe r and 1he Agen cy has one
a!, we ll , insc.n 1hc Juri sdi ction's
DUNS here.
Name of Enti ty R1.. .--:r.i\1ing Juri scl icri nn or Ae_enc y N111ne to City of Englewood
Award whi ch the. DUNS number is
il ssig ned
Locntion of Enlity Rece iving Fu ll Street Addre ,s of th e 1000 Englewood Par kway
Awm·d Pecipien 1 Age ncy Englewood, CO 80 I I 0
Pnmary Locution of Include Cit)', Stute and 36 I 5 S. E!oti St
P~rfom,ance or 1hr. Av.ir1rd rnnr,rcssin n/\l Di.~1ri c1 Eng lewood, CO 80 1 IL'
Fi r st Congressional District
The lnfor□ia t ,on Bel ow MAY be Reou i red See Detenninrne "and" sta tements
Na mes c1 nd Tota l TI !ill of the Con ditions Be low
Co mpensat ion of tlt e Five (5) arc tru e th en the name s and
mos, high l y co mpens at ed co in p;:nsut ion infonna ti un i~
offi ct>rs req uired -ot hr.n.\.'i~c mark Rn x I
as "Not Reciuire d" I nformation i f Requ i red
171c enti ty in 1he preceding fi scnl ye ru rec:ived 80% or more of I . No, Requi 1c cl
its urw u11 I gross reve nu es in fcdcml awnr ds . und: ·-The entity received S25.000,000 or more in anu unl !',fOSS 2.
revenu es fro m Federal award s, and :
The pul;lic docs no t ha ve access to t hi s i nforr.o~tion thro ugh 3.
rcri od ic rep o ns filed w ith the IR S or SEC 4.
5. ---· -·----------
Dat e: _ 12/08120 I O ___ _
Ag~ni:y'!i Au1hori1.c:d Rc pn:~l.'.n lt1 tiv c (usu .ill y 1he Grnnl A1 \n1inis 1n11nr 11<1mcd in the 1tpp lic11t ilm ,1nd 1hi: i;ra ut
c:c11111u1..1 ~
8ysiR11 i11 ,: a/Jove , I cer1if1 1h a1 rht i11{i1rn1mio11 c01 11nin~d in this FFA'J:4 t/(lf{I rl.'por1 i.r ccmplc 1e lJIU!
tJ C'Curnle In th e f1c s1 nf my knowledge.
l
c l TY OF EN G I.EWOO O
l'OSJ'f'JU N lJ~SC RIPTIO N
POSIT I ON T ITL E: Med ic al Sc1vi cc, /E111crge11c:I' M;111:igement Coordin;,t rn
DE l'A lffMENT: Safe ly Sc,-•icc,
D .~ TE EFFECTI VE : Sc ptc n,hc r 200(1
Fl ,SA Cl .. ,I SSIFICA T ION : fa empt
W C C:OUlc: 7 104
I. l'OS ITI ON SU MM A I{\'
DIVI SI ON :
(lctohcr 2006
CL\SS/COMI·' Pl.AN: MSC 02 19
EEO CA'l'EGOR\':
T he.: Med ic ii Scrvicc s/Emcr gcnc y M:in:1g ~mcn1 Corntl 111at or adini 111!\ters uml maiw~C:!-1 Ili c Uay~l o-
cl :1y upc r.tti o n:,; of th e Emcrg cn c y Med ica l Sc rvic t.'r. "Y~tcm Rcvil'wS :ir.1i vi!ic,; n f !hi'. EM T ,; :uul
F1rc.mcrli cs 10 a.~s ure q11ali1y o f scrvicc!:I . Coo rdi nn tcs 11n d n1aint ain s 1ra i11i11 g ,tnd ccr11 :lt.::H1un
requ i rement~ fu r Sl iiff. Provides medi call y rela ted i11fu 11n a1ic,11, w1 io i11g , and cd ucu ti on al
1no1?,rnms to n l l dc 11a11m cnt pr.rso nncl . Serve s as ;1 l ia1~on wi1h loctil medi cal pc:·. H111 c l and
hospil i!l s. Rev i ews ;.inti prepares pn 1i cn1 c;•,rc re port .~ ror bill i:1g.
Tlic MeUii.:d l Sci \·ic.:cs/E111crgc.ncy Coordi 11 c1lo r wi l l al so fun ction us 1hc Emerge nc y h~nnngcr. Ar,
!he Emergency M nnngcr. lhc i nc umben t ,-.,111 coordinate eme rgency 1-erv icc~ op cr:11 io ns wi 1h uth cr
di;p,.111m cnls, lo:a:. :aatc , um! rcder ,11 agenc.:1:.:$. Th e 11H.:urn be111 wil l pc rf<i rm pro i'ess,onal clu l ie::,
n~ln t ing 10 lh C' p lan n ine,, me;1 11 i1inc. im;,lr.rncnling. 111'1 cnorc.Jin:lling all pr og ram s and aclivities
..i.~soc1:ttc d with cm e1 gc ncy !:er 11 il.c~: in co n1um;1i cn w:lh liu: ?<.rn'.f of th e S:t fc!ly Se rvices
D r.;pm 1111 e 1P.
II , RF.PORT I I\G RELATIONSH I PS
Rero rts 10
Direc t Rcp n 11 s ·
Div is·o n Ch ief
111. l>UTll~S AN U HES l'UNSll.ll LITL !.;._~
T he l i i;1cJ ex amples o r wo d : ~re not i11 1cr,dcd to be 111 1-in,·iu:;ive T hey rna y lw. rn ori i fir.d wuh
ad l itiuns, d e letio ns, 01 cha nge s rtS ncccsr;nry .
Essc 11tiul Duti es & Res pons ih ilitic.~
Eni;11n."'-the. smoo1h-runni11g o penlli on o f Ill e Emercency Medi cal Ser vices deliv ery sy.~1cm.
Develop ~ u:,d c.:oord i nn1 cs Div i :;ion Sli.Jnd ur d Opernting Pro cedures . Coordinates £MS c.1 c1iv i1ie ~
w11h ot her division .\, de p;1rtm cn 1s, and agcn t:1cs .
po licie s :ind proct'du rcs.
Recum11mmls i.Jlld 1111 pleme n1s chnn~cs to
Coordin .ll cs Lile n:po n ing ,md 1csoh 11 101l or wor k and non -work rcl ntcd in j uric 5 w1tt1 Hun urn
Re source!; for the Safe ty Services Dcpar1m en1 employee s. Coord111~1es Light O u1y as sign men ts
~nci Famil y Medi ca l l...cc:vc cunrc rm
Perfurm s lia isuH fll 11t.:tiurn> Uc 1w<;c:11 1/u; Fir e ;Jiv 1s ion, Swc-.dish Med ic,11 Ce nt er Pre ho !-.pi 11.1!
Service~ and the Co lorndo Departme nl or Heallh. Reviews w;d upda le!-1 cx is1ing Fir~ Divis ion
med 1Ci1 I i ncident c1nd 11 ip rcpon.\ for t:0 111pletcnc s!-. ancl adhcre nc~ l0 1h c wr ill cn pro tocols .
Perfonm: thorough fo ll ow -up pr ·ed ure~ with dr.p;rnin1~n1 per--;onn~/ fnl lnw in g c,.po11 urc tu
commu11i ca hle di se::ses. Coordina1r." co mn.unic:ttion he.I ween th e Dep ort ment of S.,re11 Serviccc;,
area hospi lals , the Ci1y l'h ysicia11. and l'n-Counl)' Health Depa11mcnl. Admin1s1 crs 1hc
in1111uni1..1tio n progra m including Hepat ili !-prevcn1 ion .
Responds, invc stigu :es and offe rs remedie s 10 c,11 1.en co mp !aint s rcgur din; pcrfonnHnGe oi EMS
fit:ltl <.:it!c .
Reviews and prcp~U'es p.1ticn1 c:u-c reports for itfllbu lance wmsp on fee h11/mg . Ma1111a 1ns curre n1
and acceprnh le 1rans po n c ha rges and estah li .'.hes a goal for the ann ual bu~~e l
Prepares. rnon i1ors and :cv icws reco rd s and re ports Re sponds 10 req ues 1s fo r D ivis ion inci dcnl
report s by trauma serv ices, pr c-h ospirn l review , cit izens, lega l f1 i ms and im1es t1 g::ui ve agt!ncics .
Aud i1s medical re.pon s w 111plc1 cd b,' 1he Firc111cd ics. Rr.v icw s rcpon s for q11al i1 y 11nd sufficicr,cy
or meci ical ca re .
Schcd 11 les co n1i11urng medic al cd uca11 on for all Divisio n pers onne l. Evaluate s, observe s, and
assis:s with medica l cd uca 1i on trainin g and re lated ac1ivi1ics . Evaluaie s medica l ed uca1ion .
profic1e11C)' anct work pe rformance rr assig ned shift pcrso nn~I.
M~i 1>1;,ins EMS training nnd ce rtif1 c111inn reco rd s ror al l pe rsonn e l. ldc 111 ifics ern;;luyee, for
I raini ng and coordinar c::i co mplclion . .'\rrangc:,i fur initial 1rai11 ing of Fi re mcctic s and fnc1 li 1n1cs
rc-..:c 1t 1fic.o11i on process fo r CMT'5 ::md Firc mcd ics.
Prepa re, and mornt ors th e Mnua l E.v!S budge t, including trainin g, coSIS, medi cal suppl ie s , re pair
or mcd1 co1 I eq uipment ar.rl c pil al i1 cms.
Se nie s as fn fcc ti n11 Co ntrol Off:c cr Co ord inates activi ti es :rnd nwinwim, re co rds ctnd rcporis 10
111aint;,i n compliance wi1 h OS HA ard 1h, Ryan Whil e Ac1.
Respond s 10 emergency li re , re sc ue and 111c oica l scenes 10 serve in a command fu nrtior..
Eval uate s req ues ts and !he ncccl for new cqu1p men1. Oidcrs and dis1 ribu1 es medica l supplies 10
all field unit ~. M ,11nt~ins medi ca l invc:m ones fur all Oepa.r1men1 ru:.l d unils .
ltlcn 1it'lf's Ci1y r~rnr.rgcncy hn z.:m ls
Dr.v d up.., ,111U 11 n p\c11 H:ni; a pr,rnp1 ia1c ~1,,11cgn.:~.11,11 11i11g and ar:1 1 Jn pl.in !-r,u i1u.:idc 1111..CJ11 11n ;rnd
p l :1111; anc \ d 1s11s tcr r c~p omc ..ind r cCO\'cry.
Scrvt:s ai. 1hc 11 d111i11i !:t ra1 1on liairnn 10 !he CER T crn,rd i11a 1or.
C o 111rn.1 11ic.:,11 c~ wuh s1:1 ff , pu blic u f fit:111h Ht the,: !o..:i ,I, ~trite, Jnd fcd crn l leve l s
P1 c p.1rcs :he ri.:quircd local. ,i;;1;11 c amJ lecJe ri:!I r~po ns .
v1a 111 1a111•; ,111 awarcne!-!, r f go·.•L·mmcn t:,.i l l :n.vs, rule :; .t nd n.:£ubti o n"i pew-ii n i ng 1n emerge ncy
~Cl\'l :'C:.'>.
O lhcr U111i c.s & Rcsponsihilit it:!s
Pcd'u 1111 .'l olln:.1 d u1i c11 ;1~ ,:!,s igned an d 1equ i :cd.
I V . l'TllcPAltATI ONANllTRA I NfN(;
Eclu i.:u1ion. A~soci ,.11ed Degree; [)achclor's o r IJ 1.1.'iincs~ Ad min is u·t11ion preferred
Work Experience: Min i mum 5 yc,1r s experience :~s :i firemcdic ;
Experi ence m it sup ervi~ory pos i tion requ i red
Cc.r l 1fir.a 11ons und /or Licc nsu.-cs : Colorado P111 ,11 ncd ic Cc rtir,ca t;o n; Advance d Li fe Suppo rt
Pt 0l'id e r certifi cation
Rcqu irccl Ori,·cr's Li ce nse: Va lid Co lorudo ct ,;vcr's liccn ic ,nd a clear o r acce ptabl e M V I(
/\11 t.:t/flil'f1!t.:11r <"Vm hi11o ti:J11 of t:dflc.ar io 11 , 11oi11i11g t1nd ,d c:110111 joh cxpuir.nce nl(I_)' h i.:
.\'llh,\'{,'fl ffl!d.
Mrt!iwl SC'n ·1r,..,. Ch1e j
V. KNOWI.RDr.E, SK I L i ~~. AND All l LITIGS
Knowl edge
Ba~i c know led ge o f <..:u111pu 1crizcd inc id ::nt 11 nd rc.·st:uc re porting sys tem mi d rc h11cd e k ctro ni c
man:1gc111 e n1 inionrnuion ~yst cms
Sk ill s a11d Abi liti es
C un~pulcr · S1rong skill s needed to work wi i h vur io u:-s p rcudshccLs.
Commu11icntion -Strong skil ls requi 1e<l lo cslob li sh Jnd rnain1a in work in g rc hHi o nsh ip s wilh
Vi.U"ious en titi es and City emp loyee s Also requ ire d 10 pcrl'o nn tea ching and educa t1011;il d 1111c s .
Slrrn :g \.\'ri l!cn skill s nee dcc.l ror rcpor1 wri t ing .
Analytica l · St,on g skills nee ded to cvalu"1c 1hc EMS system .
Projec t Mana ge men t • S iron~ skill s needed !"or event plan ning .
Genera l Management -Bas ic skill s needed for budget mmrngement. Al,o need ed for
tlevc:lopi ng and <.1 dmi ni;tcring po licies und procedure s.
Mu si he r hysic;ill y fi 1 fnr d111 y, :l s de lc.rm i ncd hydiv ;sion physic.:al fitnes s and medica l sw ndnr<l s.
Must he ahl c 10 1e spo nd to emergen cies n:; ne.cc s!.ary.
V I. l'OS ITION DES C R IPTION A PPR OVA I .S
E M PLOYEE : ___________________ IJ A.l l:: ____ _
S Ul'E ll . .'MAN M,loll _____ _ _ ____________ D A rE ___ _
DE PT . D IRECl'O R: Dl,TE
HUMAN RESOUR CES ___________ DATE : ____ _
' i
CITY .JF ENGLEWOOD
PO SITION DESCRIPTION
POSITION TITLE: E1ne .yen cy Manageme:nl Spec ialist (Part-lim e!T empo ra,y)
DEPARTMENT : Eng lewood Fi re Depa rt ment/Office of Em ergency Managernen i
DATE EFFECTIVE : Marc h 2008
FLSA CLASSIFICATION :
CLASS /COMP PL l>.N :
WC CODE :
EEO CATEGORY:
DATE REVIEWED : March 200B
I. POSITION SUMMARY
The paid , pa rt-t ime/tempora ry position of Admin istrat ive/Resea rch Inte rn is withi n
the Englewood Fir e Depa rt ment Off ice of Emergen cy Management . The pos iti on
is responsible for ass isl lng lh e Office of Eme rgency Manag eme n t in the revi sion ,
impl emen;a l ion , and lraini ng in the use of th e Ci ty of Englewood's Em ergency
Ope rat ion s Plan (EOP), T liis po silion is con tingen t on gran t funding an d e xp ires
upo n de pleti on of fun ds alloca ted fo r the posi ti on .
II. REPORTING RELATIONSHIPS
Re port s to: Em ergen cy Man agemen t Coo rd in ator , City o f Eng lewood
Direct Rep ort s : No ne
Ill. DUTIES AN D RESPONSIBILITIES
The li sted exa m ples of work are not intended to be al l-in cl us ive. T hey may be
m odified wi th additions, deleti ons , or ch ang es as necessary .
Esse nti al Dutie s & Re spo nsibiliti es
Research co mp liance re qui re m ent s pert ai ning to th e Em ergency Op erat io n s P lan
(EOP) at the municipa l , co un ty, slate, and l edera l leve ls to ens ure co m pli ance
wi l h staled guidel ines at each le-vet.
Resea rch EOP's from le•;;:! i• ,,/·srl ict ions so tha t the City of En glewood's E OP is
co mpa ti ble wi th \t1a \ o·~ ~ ,, 1,,, •. ; i ''] ju risd ict ions.
Page 1 al 3 Pages
Rev 1$e the EOP in« format lhal ,, co mp li ant al all levels of go ·,e rn me nl.
Reco mm end me1 hotis lo• imp lernenla l io n of !he EOP , once comp ! l ed, ,rn:J 1r;;in
City o f Englewood emp loyee ~ c,n ilSf>ec l s of ac\iva 10n and use of :he EOP .
Goo rdin ute exe rcisinq the EO P wi th lh e Eme ri:ie ncy Man aq ern ent Co o rdinator l o
clelerm in A we3kne ss~s w1lh in l he FOi" '""' prnv ide apr rop n;,te guidnncr, lo l)nno
\he l:OP l o a higl1er lunc1iona l leve l.
Ass ,s I lhe l=rnergency Manage ment Coo 1d 1n ator wi\1 Cllywi de c on tinuity of
cpe ra l ions p !ann :ng thro ugh ul ili Z3 tio n of l he Denve· Metro COOP p ro g ram.
Pe rf onn oth e r duties as ass igne d on d requ ired wil hin lh e Engl cwo d O EM
lunc liO'l S.
IV. PREPARATIO N AND T ll AININ G
Edu cation : H rg h sc hool g radua ti on or equivalen t. Some co ll ege co ur se wo rk in
g overn n1 en1 adrn inistra 1ion is t,e lr.ful bul nol required.
Work ExrP.ri enr."': F >r,'lrienc~ wi1h 1r.s, NIMS, Eme rge ncy Operations ancl
Erne rg enc)' Opc ra\rons pla nn ing lo , govcrn mont is re qu ired . Fami l1 .:ir ity wi th
Co n tin uity of O perati ons Plann ing <1n tl ihG Col ora do l~o,1h Ce ntral Reg ion
act,v it ies is he lpfu l, bul no t re qui red .
Ce rt ifi cat io ns anc/or licensu res : No ne
Req u i red Driver's Lic ense : Yes
An e quiva lent combination of educa ti on, tra inin g , and relev an t job expe ri enc e
may be su bs tit uted
V. K NOWLEDGE , SKILLS, AND ABILITIES
l<n o w le dge
W cnkin g knowledge of:
• Principl es of IC S a nd NIM S
Go vern ment emerg ency o peration s plan s an d guid eli nes;,\ loca l, cou nty,
state , a nd federa l leve ls
• Com pli ance requi rem en ts to, go vernment eme rgency ope rations
guidelines a l loca l , cocnty, sta te , and fede ral levels
Standard oH ice equip ment , incl ud ing computers an d Mi crosoti off ice
app lica tion s .
Page 2 of 3 Pages
Basic knowledge ol
• Cily of Englewood opera lions
• Ol her local jurisdicti on emergency ope ra tions
Skill s and Abilities
Bas ic comp ut er skills needed to co mplete repo r1s.
Str ong co mmunicalion and public sp eak ing skillc nee ded to inle rac t wilh o ttic1a !s
at all leve ls of governmenl , includin g Ci ty of Englewood senior siatt and lhe
Engle wood City Co•;nci l.
t ro ng writing/gra mma lic;al skills need ed lo co mplele apprnpria l e repo rt s and
documents .
Strong a nal yt ica l and res earch skill s neede d lo de le rmi ne rel eva n cy an d
applica bilit v of lnformalicn obta ined d uri ng projeclsi ass1gnn1enls.
Ability 10 ada p l 10 changing pol :llca l and opera lional objectives .
VI. WORKING CONDITIONS
Worl< is mostly perfo rm ed in a st a nda rd office environme nt , may requi re si tti ng
fo r extended per iods of '.im e and occasiona l lig ht lifting up lo 15 pounds .• Job
requires vis ua l and physical capabi lities ab le lo pe rf orm dale entry , fil ing , and l he
ab iii ty 10 work on computers and associated equ ip ment for pro lo nged perio d s ol
ti m e. Th e job may al so requir e so me fie ld work relate d to training , practica l
scen ari os and pu bli c speaking al othe r Ci ty offices and faci liti es, both indoor and
ou td oN, depending on the type of training o r scena ri os being co nduc1e d .
VI !. POSITION DESCRIPTION APPROVAI .S
EMPLOYEE: _______________ DAE : _____ _
SUPE RVISOR/MANAGER : __________ DATE : _____ _
DE P ARTMENT HEAD: ___________ DAT E: ___ _
HUMAN RESOURCES : __________ DA TE: ____ _
Page 3 o l 3 Pages
Jeff S~nchcz
Emerscn cy Management Personnel
City of Englewood
lob Duties
Supervise all aspec t s and r c rsonn el involved in ro utine an:t em~q;ency communications for
police and fi re operations
Supervise i-i ll asprrt.c. an d \l erSonn~I Involved in r eco rd keep·, .. : fo r pol ,.:e operdtlo ns.
l;n sure radio co mmunications capabllltle s arc opernblc and c.:;mpa tib lc w lth ~ ... gl o nal agenci es .
• t nsure redun dant capabilitie s in the event of failure of primary co m u nicJ!ions capabilities .
GI nda Aird
Emu re µroper operatiun u : com pu te r hardwa:-e and sof1w,11 c.
" Coo rd inate support of tech n ica l Infrastructu re for po !lce and fim routi,,e an d emercency
o peratio ns.
Ins tall and maint ain compute r hardv,ar e and software for commu nic ations, police, fire: and
r eco rd keeping operations.
• Coordinate the technical transition of the facility u;ed for emergency operations from Its d ally
operations configu ration lo the set -up nece ssary for an emergency operations cente r.
Tim tnglert
• Act as the emerge n cy ma n ager for th e Ci ty of Englewuvtl l,1 i.he absenc e of the em erg ency
managem ent cao :-din ato r.
• Supervise code enforcement o pera tions and pe rson nel from the pollce perspective.
• Coordi n ate police response to an activation or the e me,~ency operations cente,.
• Act as p olice liaison to emergency management and the EOC, for routine and d isas ter
operations.
.
Part II : Jurisdiction lnfonnacio n ond Si gnotures
.J uri sdict i on Nam e: Citv of En~lcwood
Emergency Program Munngcr
Name: Steve G reen
Job Titl e: Eme ri;ze ncv Man al!ement Co ordinai x -Mailin g Addre ss: 36 15 S. Elati St . En glew, .. ,c, CO 8011 0
Ph ys ical Address (if differe nt):
P hone Conlllct lnfom10do n
Offi ce Phon e numbe r: 303-762-2476
24 Hour Eme rg:!ncy Line : 30.i -762-2438
Offi ce Fax : 303-762-240 6
Cellular : 303 -35 6-5619
PRer.r:
~-Mai l Ad dres s: SS!ecn @r.,ng lcw~~dgo v.orJZ;
Empl0yr,o r,nt S t.'.J S (Pleas 1ndicnte how many )
Paid Full Time: I Paid P<\J"t 'T,;nr 1 Volumeer : Other:
Juri sdi cti on lob Tille Prol!ram MMacc : ''<P.Q "-' to: Richard Petau , Deoutv Fire Chief
Hour s wo rked per week for iuri sdiction-;,i.ii iob titles : 40
Hours worked per wee k devoted 10 Emcrcency Mona~cmcnt: 20
Additi onal Emeree ncv Mann,ernent Staff
T voe of Emolov ment How manv 7 Total staff hours/week Total E.M . hours/week
Paid fu ll tim e nmfe.~sional 3 120 14
Paid full tim e clerica l
Paid oart tim e rrofessional I 15-20 15-20
Pai d part tine s d erical
Vo lunteer
Other pe rs onnel
Se ni or El ected Of1i cinl (Nam e •nd Tille) __ Jam es Woo dward, May or _______ _
Chie f Exec utive Offi cer (if different from abov e) _____ Gury Sea rs, Cit y Mana ce r __
Signature/Chi ef Exec oti ve
Si gnature/E mergen cy Mnnagcr/C oordina1o r
--~--_--_,._ ~~-;?;;;~-~---_______ Dau:: .,_, . .,, . .,o
Signaturc/CDE M Regional Fi eld Mana ge r
CO UNCIL CU MM U N ICATI ON
Da t e: A ge nd a It em: Subject:
l ul\' 18, 20 1 1 9 :' ii, 20 11 Eme rgency Ma nage m ent
P2rforman ce Gi ant
ln iliat ed Ry : Sl aff So urce:
Eng lewoo d OffirP nf FmP.rg ency Managemcn l Si ev Gree n, Em e1gcn cy Mana~em ent
Covrd1n ator
COUNC IL GOA i. AND PR EV IO US CO UNCI L ACT IO N
This granl support s the foll owing Council Goals:
1) Englewood as a city that is safe, cl ean , health ~• and att rJ.c ti vc .
2) Englewoo d as d prog re ssive ci ty th at pr ovides resp onsiv e and co st effici ent services .
Co un cil has approv ed prev ious gran ts fro m thi s p ro ~rd1 11 dnd µJ~~c d a re so lution auth ori zing
app li cati on fo r the F,~cd l Ye;ir 20 1 1 grrrnr r)rle
RECOM MENDED ACfl ON
Staff see ks Coun cil's appro va l o f a bill for an o rd inance accept in g a 20 11 frnercency Manage111en1
Performance G ra nt (EMPG ) awarded to 1h e City of Englewood by the S1ate o f Co lo rad o m th e
,IIII OUll t of $)4,9QQ ,QQ.
BACKGR O UN D, "-NAL YS IS, AND ALTE RNATIVE S ID ENTIFIED
Th e fmPr ge ncy Managem en t Perfo rm ance Gr ants (EMPG ) program is d esigned to provide
suppleme nta l funds fo r l h1' str ength ening of loca l governm ent eme r ge ncy managem ent o ffices in
prep aring th eir commun1 11es io r dis as ter pl ann111 mi tigati on, r~sponse and rc1..uvt-ry, wliil ..
co nse rv in g loc al reso ur ces .
TI1e City o f En glewood re ceiv ed gr ants fr o m th e ,:APG program sta rtin g in ea rl y 20UB , to ass is t ,n
lht! dev dupmi;nt of lh c ~mer gency mana gc m nt pro gr arn fo r lh c city. Th e Co lo rad o r -visio n of
Eme rge ncy Manag ement has stat ed that the EMPG pro gram i s ex pected to continue fur th e
for ese eable fu tui e and has encou ra ge d the Ci ty 's pa rti cipat i on.
EMPG rei mburs emen l grant fundin g is des ienatC'ri In <.11111 nrl 1lw C.ity 's eme rgency rnanag emcn l
program, bu t i s not targeted to any speciri c pur cha se o r ee ::,~,,diture. In th e pa st, funding has be en
used for a n umber of improvem ents in the City of lngl ew ood em ergen cy n,anagem ent p ro gram,
inclu ding :
Fund ing fo , one µart-lim e staff member to ass ist wi th da y-to-d ay eme rge ncy mana ge ment
du tiP.Ci .
Pr ov idi ng assi stan ce to va rious depa rtmen 1.i in \h eir conti nuity of ope rat io ns planninr,.
Training city emp loyees in a va rie ty of prog rams , incl ud ing ha 1.urln11 <. material s res pon se
and mitigation .
Ongoin,a infra structu re improv ements .
rlNAN C IAL IMPACT
Tiu"' ,1w .1rrl ,._ ,1 i;n 11-m;1 1r h gr ~r,t, '-O th Pr MP n o rli rrr1 roe.ts In 1hP ity in ac c:e p !rn g 1t Requ •re d
match in s fun ds arc ,1cc1Jun 1cU fo r th ro u gh the existin g salari es of fu11 -urn e e m ployees w ho w o ik in
e 11 1e 1ge 11 cy 1n,111il g l.:1n e 11 t as ,il l u 1 p ,111 oi tht:i , cl utirc;,
LI ST OF ,\TTAC I-IMENTS
Pro p o ,;r.,,· L ill fo r ,111 0 rd 111,1 n c e