HomeMy WebLinkAbout2011 Resolution No. 088RESOLUTION NO. 'g(
SF.RIES OF 201 I --
A RESOLUTION APPROVING A TRANSFER AND SUPPLEMENTAi. APPROPRIATION
TO THE 201 I BUDGET FOR IMPROVEMENTS TO nrE LANDSCAPE AND FINE ARTS
FUNDS PROJECTS -PASEO/BROADW A Y HOLIDAY Ll<.iHTING.
WHEREAS, I.he City of Englewood 1s required by City Charter to ensure that expendirures do
not exceed legally adopted appropriations; and
WHEREAS, U1e 201 I Budget was submitted and approved by the Englewood City Council on
October 18, 2010; and
WHEREAS, the South Broadway Englewood Business Improvement District (SBEBID)
requested help io financing their holiday decorating along South Broadway; and
WHEREAS, the Landscape and Fine Arts Fund was created to account for funds collected
from property owners in lieu of providing landscaping as required by Ordinance No. 2, Series of
1984; and
WHERE.'\$, the Landscape and Fine Ans Funds intent was 10 accumulate the funds and to use
the fw ,ds for "beautification of the public areas as determined by the legislative body"; and
WHEREAS, the South Broadway Englewood Business Irnprovemem District (SBEBID)
provided the City a check fur SS,866.60 to help offset the cos1 of holiday docora1ions on
Broadway in 2009; and
WHEREAS, the SBEBJD 2009 chock was inadveneutly put in the General fund but should
have been put in the Public Improvement fund (PIF) where project expenditures were made and
accounted for; and
WHERF.AS, an additional $640.11 from the Landscape and Fine Ans Fund is needed to cover
the remaining deficit in the Public lmp,ove1nent Fund; and
WHEREAS, this expendinire could not he foreseen and therefore was not included in the 20 I I
Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
~-The Budge! for lhe Cily of Englewood, Colorado, is hereby amended for the year
e:iding 2011 , as follows:
GENERAL ~'UNI>
SOURCE OF FUNDS:
Unreserved/Undcsignnted Fund 13alance
Landscape and Fine Arts Fund IJoloncc
IJSF. OF FUNDS:
Transfer Oul lo the Public lmpro vcmc11t Fund
l'Ulll,IC IMPROVEMENT FUND
SOURCE OF FUNDS:
Transfer In From General Fend
USE OF FUNl>S :
Lnndscupe and Fine Arts Funds (l'nsco/Oroodw•y lmprovemenls)
$5 ,866(,Q
$ 640.l I
$6,506.71
$6,506.71
$6,506 .71
Scctjon 2. The City Manager und lhc Director of Finance and Adminis1ra1ive Services are
hereby authorized to make the above changes to the 2011 Budget for 1he City of Englewood.
ADOl'TED AND APl'ROVEO 1his 17th doyofOotober , 201 I.
I. Loucrishia A. Ellis, Ci1y Clerk for ~&{ity ofF.nglewood, Colorado, hereby eeni the
•bovc is a true copy of Resolution 1"0 . , Series of '-
COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
October 17, 2011 11 C Iii Transfer of Funds and Supplemental
Appropriation for Landscape and
Fine Aris Funds Projects (Paseo and
Broadway Holiday Lighting) in the
Public Improvement Fund
Initiated By: Staff Source:
Department of Finance and Administrative Frank Gryglewicz, Director
Services
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
The City Council initially discussed the issues regarding the Paseo Project at the June 15, 2009
Study Se~sion; City Council directed staff to prepare a supplemental appropriation of $12,011.04
for improvements to the Paseo Project. Council also discussed helping the South Broadway
Englewood Business Improvement District (SBEBID) in their holiday decorating efforts but funds in
the Landscape and Fine Arts Funds Project (PIF) were not adequate :o cover all costs to make the
improvements resulting in a negative balance.
RECOMMENDED ACTION
Curren"y, the Landscape and Fine Arts Project in the Plf has a $6,506.71 negative balance. Tu
reduce the deficit to zero, staff recommends City Council approve the atta,:hed resolution
transferring and appropriating $5,866.60 from tLa General Fund's unrestricted/undesignated
reserves . This represents funds provided by the SBEBID for holiday decorating eMpendltures which
were inadvertently deposited in the General Fund instead of the PIF. The remaining $640.11 will be
transferred from the Landscape and Fine Arts Fund collected and held in General Fund to bring the
Project balance lo zero.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The SBEBID provided the City $5,866.60 to help offset the cost of holiday decorations on
Bruadway in 2009. The check was in,dvertently put in the General fund but should have been put
in the PIF where project eMpenditures were made and accounted for.
The Landscape and Fine Arts Fund was created to account for funds collected from property
owners in lieu of providing landscaping as required by Ordinance 2, Series of 1984. The funds
accumulated can be used for "beautification of the public areas as determined by the legislative
body.•
The 'ulluw i11M illustrate, lh" tw»ler and use of funds :
GENERAL FUND
SOURCE OF FUNDS:
Unreserved/Undesignated Fund Ba lance
Landscape and Fine Arts Fund Balance
USE Of FUNDS:
Transfer Ou! lo lhe Public Improvement Fund
PUBLIC IMPROVEMENT FUND
SOURCE OF FUNDS:
Transfer In From General Fund
USE OF FUNDS:
Landscape and Fine Arts Funds (Paieo/Broadway lmprovemenls)
FINANCIAL IMPACT
SS,666.60
$f,40 ,1 I
S6.506.71
$6,506.7 1
$6,.'iOfi .71
This supplemental appropriation will reduce the unreserved/undesignated fund balan ce in the
Cen ~ral Fund by $5,866.60 and reduce the balance ($11 ,889.45) in the Landscape and Fine Arts
Fund by $640.11 . The landscape and fine Aris Project in lhe CT[ wiil Ii,:~ a zero balance aft e r the
transfer is made .
LIST OF ATTACHMENTS
Proposed Resolullon