HomeMy WebLinkAbout2010 Ordinance No. 029•
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ORDINANCE NO . 2fl.
SERIES OF 2010
CONTRACT NO, 7.f"-).b kl 9 b i
BY AUTHORITY
COUNCIL BILL NO . 21
INTRODUCED BY COUNCIL
MEMBER OLSON
AN ORDINMCE APPROVING ACCEPTANCE OF THE 2010 EMERGENCY
MANAGEMENT PERFORMANCE GRANT AGREEMENT BETWEEN THE STA TE OF
COLORADC AND THE CITY OF ENGLEWOOD , COLORADO.
WHEREAS , the Emergency Management Performance Grants (EMPG) program is designed to
provide supp lementa l funds for the strengthening of local governmen t emergency management
offices in preparing th eir communi ti es for disaster planning, miti gation , response :md rcccv~ry.
while conserving loca l resources ; and
WHERE.\S , the City of EnglewOO\I received grants fro m the Emergtn cy Management Grant
Program (EMPG) in 200 7, 2008 and 2009 , to supplem ent the devel opment of the eme rgency
management office ; and
WHEREAS , the City of Engle wood applied for the 2010 Emergency Managem ent Grant and
ha s been awarded $3 2,000 ; and
WHEREAS , the Emergen cy Management Performance Grai,t is a soft-ma tch grant , so th ere are
no direct cost s to the Ci ty in accep ting and the required matcbng funds are acco unted for throu gh
the existing salaries of the emergency management personnel ; and
WHEREAS , the passage of this Ordinance authorizes the acceptance of the St ate o f Co lorad o
Department of Local Affairs Emergency Man agemrnt Performance Grant for 20 I 0:
NOW , THEREFORE , BE IT ORDAINED BY THE CITY COUNC IL OF fHE CITY OF
EN GLEWOOD , COLORADO , AS FOL LO WS :
Secti on I . The Cit y Co uncil of the Cit y of Englewood , Co lorad o hereb y authori zes th e
accep tance of the State of Co lorado Department of Loca l Affair s Emergency Mana gem cat
Performanc e Grant (EMPG) to the Cit y of Eng lewood, att ached hereto as Ex hib it A.
Secti on 2. Th e Mayor is authori zed to execute s,1 id agreemen1 fo r and accep tance of 1hc Grant
fo r an d on behalf of th e Cit y of Englewood.
Section 3. Pursuant to A:ti cle \I , Section 40 , of th e Englewood Home Rule Chart er, the Cit y
Co un cil ha s determined th at Exhibit A, atta ched to thi s Ord i: ,nee, shall not be publi shed
because of it s size. A copy is av aila ble in the Offi ce of th e l:.nglewood Cit y Clerk .
Introduced , read in full , and passed on fi rs t reading on the 19th day of Jul y, 20 10.
Publi shed as a Bill for nn Ordinan ce in th e ,...it y's offici al news paper on tlt e 23rd rta y of Jul y,
201 0 .
Publishc:d as a Bill for an Ordinance on the Ci 1y·s official website beginning on the 21 11 day of •
July. 2010 for thin y (30) days.
Rea d b~· title and pa ssed on final rea di ng on the::!"" day of August. 2010 .
Publi shed by title in the C1 1y·s ofticial ne\\·spaper as Ord inan ce No .·[1. Scncs oi :!0 10. on
the 6th day of Aug ust. 20 10.
Publi shed by lit le on the City's offici:il web itc beginni ng on the 4111 da y of
Augu st.20 10 for thiny (30) dn ys .
Jam es K. \Voodward. Mayor
I. Loucri shi n A. Ell is. Citv Clerk of th•: Citv of Enelcwood. Colorado. hcrcbv cc nifr th •. th e
above and foregoing is a ,ru; copy of the Ordi.nancc p~as scd on fii ·1 ading and pub li;hcd by
111\c as rdi nancc No.'23.. Serie~ of ::!01 0.
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I0 D I0 L98
AGREEM ENT
benvee 11 th e
STATE OF COLORADO
DEPARTI\IE 1T t)F LO CA L AFFAIR S
a11d th e
CITY OF ENG LEWOOD
Summary
Form of Fina ncial A1i,is1a ncc
Agreement ldcntificati11£
Contract En,umhrantc #f .
Contracl t\1:-i na g.t!mcnt SyMcm #.
Pro jec t l11 formntic 111 :
PrflJl'tlfA \\';1 rd 'lumht.T
Pro1cc1 Nam e.
Pr:-form:mcc Pi:nod
Bnc1 DL",..:nplH'll l't Pui1cc1
:\~\J',!aO(L'
~Grant 0 Loa n Aw:mt Amount : tll,{l{O
1 OE :'\ 1UL 'lfi ( 1)01-·\ '-' prum1n ulr r1t1.fict1tum /j for rim a~rwm1·11t)
1Sw1r of Colo:-d()'.\ pri mary 1detm(icm 1m 1 If Jiir rlu .\ agrrcmrnt
iOF\IOL•lS
T<Jl~~n•t·1i.., 1,tana~cnwnt Prriormanl'(' \!rant/I oc:11 EflL"fgl'll(\
r-.lan:ll'l'lllClll Sunnnn t l F\IS1 ~~I~ 10.'l/~{)()O l:nd D:tll' 06no·~011
ThL' annual E!\1P 1/Ll::.~t S gram, enha nce .all -ha .wnh crncrgcnl,
managcnu.:nt pln1111mg/prL·p:11r:dnc,..,, m111g:111on , rl'~i"on,e and n:c<Wt:'.'
r.:apa h1 ht1c., 111 the Siatc 01 Cnhir:1d,, h~ prcn 1d1 11g fm:mc1:il 1.uppl~t w hx:,11
Jlln,dictionc.. in ,,arr and npcr:11t: their l'mcrgcn~·> management pnigr am
Progrnm & Funrli m; Information : Progr:-im Nanw Emcr«en cv t,.lana1•e:n ·m Pc.:r1,,r n1 ;1ni.:c Grnnt (~MP G)
C.,mlng, nt Fcdernl Dnmec..tK /\,,1\tilllCt' 1CF!)A) Numhcr (ti federal fund,1 97.041
l·und111c .~m•ulll Ctxlcs: !Otl-S ll(Xl-'lll-5 11 0 f-OL().r!O
D ll'Gn,E~I JO EM0L98
TABLE 01' ONTENT
I PA RTIES ..
, EFFECT I\.E DATE AKD NOT ICE OF NONLIABILITY ..
l RECITALS
< DEFL'IITIONS .
5 TERM an d EARLY TERMIN ,1TI ON .
6 STATE ME1'TOFPROIECT .
7 PAY MENTS TO GRJ\NTE E ........... ..
b REPORTI NG· NOT IFI CAT ION ... .
9 GRAJ\'TEE REC ORD
;c ·"/JNFIDENTI AL 11'T-OR,\IATION •S TA 11! RECORDS ..
11 CO NFL ICTS OF INTTREST
1: REPRESEI\TATION S AND WARRAN TIE S.
I; IN~URAN CE ,
I> BREA CH ..
, .• RE MEDIES
le NOTICES ano RE•':--ESE1'TATIVE
;-RIGHTS IN DATA, DOL L"\lENTS, AND CO MPlffER 50Ff"\l 'A RE .
1' GOV ERNMENTAL !MM '!TY ......
19 ST,\ TE '-1DE CONTRACT MIINAGEM~r/T, \'STtM ..
,. RESTR!CrtON ON PUBLIC ,ENE l~TS ..
_, GE:-.ER AL PROV ISIONS ..
:: roLORADO SPECIAL PROVIS IONS ..
luNA TURE PAGE ..
EXHIBI T A -AP PLI CAB LE LAWS ...
EX HIBIT ll -STATEM ENT OF PR OJECI (SOP) ...
EX H!lll T C -GRAN T APPLI CA"llON PAC lvlG E
FORM I -GRAI\T FUXD ING CHANGE LE'nER .
I. !'AR TIES
.. .......... 2
........ 3
3
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.. 4
.. ..... 4
5
................... , . , .. 6
. ......... 6
............... 7
. ..... 7
'7
9
9
II
.. ..... 11
..II
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. ......... I'.!
15
17
. ... -~-,
. .... 8 ·1
.... c.,
.... Fl •l
Thi!i Agreement (hercma ft t.!r ca ned" ,rn111"J is ent ered ml o by an d bcl\\t.!Cn th e CIT\' OF ENC LE \\'000
(hc rcinaflt.!r call ed "Grantee"). and th e STATE OF COLO RADO act mg by and thro ugh the Department of Loc al
Atf:tirs for the ben efi t f the Div hion of Emergen cy Managc mc111 1hcrdnahcr ca lled th t' "Stat e'' or "DOLA"),
2. EFFE CTIVE DAT E AND NOT ICE OF NON LIAll l LI T Y.
This Gram sh:1II not bl' c1 icc1ivc or cnforc~1ble until 1t 1!-. ;1pprovcd :111d si~ncd by 1hr Color;1do State omrolh.:r
l1; clc~ignce t I .:rcmafte r cnllccl 1he "l:Jfcc11w D.u r" 1. The State ._h:i ll 1101 hL' habit' to pay or ri.:unhursc Gr;1111c e
rnr an~ perfor man ce hcrcundc1. 111clucl111g, hut nm l11111H·d to c:os t/i or c,pe11 scs in curred. or be bound by an~
, .. m·isrnn hcrco rnor 10 (.~c'f rhrd..r·d ,,,,,inn111 ht•lr•w J ·
A. D T he i-:fkct1\L' D:itc
U. 0 Th~ lat~r to lX:CUr ot lhf· Elfef t11 c Datt' OJ tlw d.11t' ,lf .1 ,i.:p.11,1tt: kni.:1 i:,,,ut·d b~ llw lkp.11l111t.:lll
1''Rcl c.1:-.l.' nf t;u nd \ Lener"! 11011fy111g Gr:t nt Cl' of thr co111ple11011 of ;1 ,amfoctor~ l'll\ 11 on mcm:1\ rt', 1c\,
.ind a uthon1 111 r Gr,mtt'l' w oh hg:11 ,· ur me ir:1111 hmd!-,.
C. 0 The EIIL'Clill' Dat e: pro111ckd. however. that all Pro,11.!c l t·u:-111. ii !-,peci f1 c:tlh au thori1cd h~ th e fu ndin g
a111hor i1~. 111currcd <111 or aftl·r __ • rna~ hL ~uh miu cd fpr rdmhur'-cn . ·111 a:-. if incurrr.:d aft er th e
Effoc1 iw Dn 1c
ll . D inr.cn da te fur :tut hon ,cd prl'•agrcc mcnt emu,. a" defin ed 111 §-' bdo" :md/ur 111 Eshil>i t IL Statem ent
of Proj ec t Su ch C0'-1~ may hr \uhmlltccl for rdmburscmcnt a:-. 1f mcurrcd after 1hr Effe c1ivc Dat e.
E. ~ T he Etfcc t1 \L' Da te. prnv idi:d . hnwl'n:r. th :11 th e rosti-idc mificd in the d 1cded \uhscct ions hel<m ma~
be ... uh mi ttcd fu1 rc1mhur:-.c mcm a\ if mcurrcd .if1c r th e Efk..:tivc Datt' (.H'r d1rcJ..1•d .111 hoptllm(,\·) hr/1111 ·/·
i. 0 All ProJect cos t\ mcurrcd cm or after Odolwr I. 2009 . and
EMPG/LEMS: I0EM0L98
ii. D Pre-award costs for insert purpose, if any, incurred on or after insert starting date all owed under the
fcde"al award for pre-award costs .
F. ~ All or so me of the costs or expenses incurred by Grantee prior to the Effectiv e Date which have been
or will be paid wi th non-federal funds may be inc luded as , pan of Grantee·, non-federal match
requirement , se1 forth herein and in Exhibit B, Statement of l-:ej ect , if such cos ts or expenses are
properly documented as eligibl e expenses in accordance with Exhibi t B, §6.6 .
3. RECITALS
A. Authority, Appropriation, and Approval
Authority to enter into this Grant exis ts in CRS §24-32-2 105 and funds hav e 'ecn budgeted, appropriated
and otherwise made available and a sufficient unencumbered balance thereof remain s available for
payment. Required approvals, r'earan ce and coordination have been accomplished fr om and with
arrropriate agencies .
B. Consi deration
The Pani cs acknowledge that the rr,utu al promises and covenants contained herein and ot her good and
v11 luable consideration are sufficient and adeq uate to support thi s Grant.
C. Purpose
Th e purpose of th is grant agreement is described in Exldblt B.
D. :tefere nces
All references in thi s Gr ant Io section s (whether spelled out or usi ng th e § sy mbol ), sub sections, exhibits or
other attachments, arc refercuces to sec tions , sub sections , exhibits or other attachments contained herein or
incorporated as a part hereof, unl~'i oth erwise noted .
4. DEFINITIONS
The following terms as used herein shall be co nstrued and interpreted as fo ll ows :
A. Evllluallon
"Evaluation " means the process or examining Grantee's Work a.nd rntin g it ba sed on criteria estab li shed in
§6 and Exhibit B.
II . Exhibits and Ol!ter Attachments
The follow ing arc attached hereto and incorpora 1ed by referen ce herein ·
i. Exhibit A (Appli ca ble Laws)
ii. Exhibit B (Statement of Project )
iii. Exhibit C (Grant Applicati on Package)
iv, Form I (Grant Fundin g Change Letter)
C. Goods
"Goods" mea ns tan gibl e material acquired , produced , or delivered by Grantee either separately "r in
conjunction with the Servi ces Grantee renders hereund er.
D. Gra nt
"Gra nt'' means thi s agreement, it s terms and co nditi ons, attached ex hibit s, document~ incorpo rat ed by
reference, and any fu ture modifying agreeme nts , exhibits , uttachment or referen ces incorporated herei n
pursuant to Col orado Stat e law , Fi scal Rul es, and State Controll er Poli ies .
E. Grant Funds
"Grant Fund s" means avai 1able fund s paya bl e by the Stat e to Grant ee pursuant to thi s Grant.
F. Porty or Parties
"Pan y" means th e State or Grant ee and "Part ies'' mean s both the StJle and Grantee.
G. Pre-contract costs
"Pre-agree ment costs", when applicable, mean s the costs incurrerl on or after th e date as specified in §2
above, and the Effective Date of thi s Grant. Such costs shall ha ve been det ailed in Gra ntee's grant
application and specifica ll y authorized by th e Stale and incorporated hereint o Exhibit 8 .
H. Project Budget
"Project Bud get" mea ns the budget for th e Work desc ribed in Exhibit B.
P11gc 3 of 17
E7'tPG,1...~ ,\t : IO E~tO I 'h
I Jll'flJ:l'Rnl "Pro~r3 n( mt:an.., lh(' gran: pwgram. a.., 1ir~.:1fied on th e fir~: p~rc. thn1 pro\idcc;; the funding for th,, Gram
,1. Rc,ic" 'Re\\eY." mca111.. c,.11rn 1111g Grantee ·, Work to ensure tha t ll 1, adcqualc .• 1ccura1c, i.:orrc,t am1 111
Jccord,1m: ;nh tne uuc11,1 C!>l.ibli~hed m §6 and Ex hibit H
~-c.rvicc.-. ·scr\'ice!<." mt:an'-th e required ..,cr v1 cc, t he perfo rmed h) Gr,.imcc p11rc;;u:rn1 to 1t;, Gr:uu .
L. Suh -i;r:mtet·
"Suh-grarlee"' n ... ,rn , 1h1 rd -part1 c\. 11 an). engaged h~ Grantee to :ud m penormnncc of 111.. 0hhga11on,.
'.\t. \\'r,rk ··w Jrk" mc.1nr, thl task!-nnd :tct1 v1u e~ Grantee 1, required 10 perform 10 fulfill n, obligat ion, under 1h1 '-
Gr :1i'!:' ·md Ex hibit B. 1ncl ud1n g the performa nce of the Sen 1cc.c. and dc li\cry nf the Gnod~
"\\'or\. 1 ri."ldu ct' mc:i ns the t:1n g1blc or 1111a11~1 ble rc-.ult!-i of Gr;rn 1ec·s Work. in clud mg, hut not hnuh:d 1
~of1warc. research. report)>. i;;tud1cs, datn. phn•og rarll',. ncgattve. .. or ot her finis hed or unfim '-h1.:d d....,.umcn l"t.
drnw mgs, mod els. sun·c ~~. maps. mate ri als. or work producl of an) type. mcludmg draFt s.
5. TER~t and EARL\' T ERMII\ATIOS .
.-\. Initial ·1 erm 'nl c.\s othcrv.1,c permitted 10 §~ abcnc. the Pani~~ 1·::s pccuve per fo rman ce-. under this; Grant sh:111
CC\tnmcn C' on 1hc Efl cc ll \'C Date . This Gr.1111 ,h,tll tc11 111 n;.1c •Jn )t111 C' :\0 1 201 l. un\c,, ,ooncr tcrm111a1cd or
further C).lcnd ed a .. spt.."CII tcd eJc;;c" hi.:rc herein
U. Two ~tunth Ex tension
Th r tatc . at ns sole.-di,acuon upon wrmcn no11c c 10 Grantee as providcC.: in §16. m.1y unil:nerally exte nd
the lcrm f 1h1 1, Grant for a period 001 w c,.ct:ed I\\ month'-if t'H~ P:1rttC'-:ire ncgotia un g a rcpla cc mcn1
Grant 1and not mcrel) .. cckm g a term c,1cn,;;1on 1 at or near the end nf an~ imt1al term or an\ C'-tcn,1 011
th ereof The pro\ 1s ion, ol th1, Gra nt m effect when .. ui;h not1ce 1, g1\'Cn . 111C'imhni:, hu t not hmitcd 10
1mcc,. rJtC.\, and de liver) h.:qu ircmc m,. sh:1\1 rc mam m effect dunnl,! :he 1wo munth cx tcn,iun . Th e 1wo-
mon1 h c,1e1mon sh:111 1m mcd1:11d ~ 1crmm:11c wh en ,md 11 :1 re plac emen t Gram ,.., appro\'cd and signe d I')
the Co\or:1do State C<mt.ollc r
/,. STATEMENT OF l'IW,IEC I'
A. Comp letion Grantee sha ll l·O mplclr the\\ lll'k :ind ll '-ntlu.:r ohh !!,allnll'-a, dc.:..,crihcd hcretn and 1n Ex hihi t It The t:llc
,h:11\ not be ltahlc to co mpc m:i tr Granl cc ln r an~ \\ ork pcrfornlL'J pnl)r to thr Eftc c·1 1vc l)a1 c or alt er the
1cnm1111t hlll of thb Gr:im
IL Goud~ a nd Sl'P 'iccs ( ,1.11\lct· ,h,11' ph.._,m,,: (i,11.x! ;inc! "1'f\ 1 ·t•, m•, .• , .. :m In nnnrlcl c thr.: \\ mk.. S11d1 pro,.:un:1111" .I ,h:11\ hc
1~·~·mnph,hc l 11'-lllf •l w fir.mt hm,l'-;uht ,ii;,\\ nm 1111..Tt'a'-L' th l' 111.1,1mum ,11n,n1111 pay.1hlc hcrL·umlcr h~ tilt'
:-it;JIC
l'. l•.mpl oy ct·~ .-\II pcr,,m .. cmplo)t'\i h~ ',r,1ntt• 111 S11h-j!1;1111l'l', ,haJI hc ..:rn1,1dc1t·J (iranlt'c\ rn !-tub-~1.tnll'l'"'.
L'llljll(l\Cd\l wr all purpo..,c• hcrcundl'r .md ,lull not he L'11•\'lll)Cc, ol 1hL· Stllt' Im ;m~ p11rp(hl' :I'-;1 rc,uh
nl tl u, Grant
;, l'A \'ME'-TS TO t:RA NTEE
The Srntr hh al l. 111 acr.::nrd:ul l'C with lh L· pr<n 1,iun'-of ti n~ §7. p:1) l iranlt'C in tht lo llowing: anmu111 -. .111d t ,mg l1l'
mc th 1-.:-lc. sci fnnh hdm\
A. ~l:n.i11n1111 Amuunt The 111.1,.1mum amount payable under thi<,, (.ir;ml ll' Gr,1111 ~..: h~ thL' St.Ur 1'-f..:d.!!!!! a .. tlL'tL'rm11wJ ll\ thl'
S1 .. 11t• frl\111 ._1\,1il.1 hlc 1und ~ {:rnnt('L' ,1grt'l'" w pnnidc ,111, ;1Jd111n 11;1l IUnd, requirL·d fl1r thL' ,urccsWil
rnm p>"11on l,I thL' \\'l,1h P.1,·mcm, u, (.ir;nuct· arr l11n11cd w 1hL· u11 p.1id ohil1!,1h:d balan.:l' L'I till' (irant ,l'-
'-L'I forth Ill Ex hihil B