HomeMy WebLinkAbout2010 Ordinance No. 034•
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ORDINANCE NO . 31}-
SERIES OF 20 10
CONTRACT NO, I o'l-1010
BY AUTHORITY
COUNCCL BCLL NO . 29
INTRODU CED BY COUNC fL
MEMBER WILSO N
AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF TWO
INTERGOVERNMENTAL SUBGRANTEE AGREEMENTS FOR 2010 COMMFNITY
DEVELOPMENT BLOCK GRANT (CDBG ) BETWEEN THE ARAPAHOE BOARD
OF COUNTY COMMISS IO NERS AND THE CITY OF ENGLEWOOD , COLORADO .
WHEREAS , the City Cow1cil of the City of Englewood approved th e execu tion of an
lntergovemmental Agreement between the City of Eng lewood and Arapahoe County by passage
of Ordinance No . 22 , Series of 2009 , covering th e City 's participati on in the Arapahoe Co unty
CDBG Enti tlement Progran1 for fundin g years 20 IO through 2012 ; and
WHEREA S, the Eng lewood Cit y Co uncil passed Resolution 7 I, Series of 2009, supporting
Housing and Community Development that authorized submiuin g an app li cati on for 20 IO CDB G
fundin g; and
WHEREAS , the Energy Efficient Englewood Proj ect has been ca tegorized as a housing
reh abilitation activity ; and
WHEREAS , th e Hous in g Reh abilitati on and Handyman Project has been ca teg orized as a
housing reh ab ilitati on activity ;
NOW , THEREFORE , BE IT ORDAINED BY THE CITY COUNC CL OF THE CITY OF
ENGLEWOOD , COLORADO, THAT :
Secti on I. The Subgrantce Agreement for 20 IO Arapahoe Co unt y Conununit y De ve lopment
E,l ock Grant -Ener&'Y Effi cient Englewood (E 3) Project , auac hed heret o as Exhibit A, is hereby
accepted and ap proved by th e Englewood Ci ty Co un cil.
Secti on 2. l11 e Su bgrantee Agreement for 20 IO Arapahoe Co unt y Communit y Deve lopm ent
Bl ock Grant -Housin g Rehabilitati on and Handyman Project , auached hereto as Exh ibit B, is
hereby accepted and app rov ed hy the Englewood Ci ty Council.
Section 3. Pursuant 10 Arti cle \/. Secti on 40 , of th e Engl ewood Home Rul e Chaner , th e it y
Co unci l ha s determined that Exhibit s A and B, atta ched to thi s Ordina nce, sha ll not be pub lished
becau se of its size. Co pie s are available in the Office of th e Englewood Cit y Clerk .
Secti on 4. Th e Ma yor and City Clerk are hereby auth orized to sign and attest said
Agreem ent s for and on behal f of th e Cit y of En glewood, Co lora do.
Section 5. The City Manager sha ll be auth orized to funher ext end th e suL g.,ntee agree ment s
for th e 20 IO Arapahoe Count y Community Deve lopment Bl oc k Grant Program as needed .
9 b iv
Introdu ced, road in ful '., and pas sed on first en ding on the 16• da y of August, 20 I 0.
Published as a Bill ror an Ordinance in the Ci ty's official newspape r on the 20• day of August ,
2010 .
Published •Sa Bill for an Ordinance on the Ci ty's official website beginning on the 18'' da y of
A11gust, 20; 0 for thin y (30) day s.
Rearj by title and passed on final read ing on th e 7th d,y of September, 20 I 0.
P1 ,blished by title in the City's official newspaper as Ordinance No~, Series of 20 10, on
th e '0th day of September, 20 I 0.
Publi shed by title on the Cit y's official website beginning on the 8th day of
Septemb er, 20 IO for thiny (30) days.
, oucrishia A. Ellis. City Clerk of the Ci ty of Englewood, Colorado , hereby ce rtify that the
above and fo rego in g is Jl,tfu e copy of the Ordinance p ng and published by
titl e as Ordinance No . Z{., Series of 20 I 0.
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• SUBGRANTEE AGREEMENT FOR
·ARAPAHOE COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
SUBGRANTEE: CITY OF ENGLEWOOD
PROJECT NAME: ENERGY EFFICIENT ENGLEWOOD (EJ)
PROJECT NUMBER: ENHS 1012
Thi s Agreement is made by and between the Board of County Commissioners of the County of Arapahoe,
State of Colorado , for the Community Development Block Grant Program in the Community Resources
Department (herein after refetTed to as the County) and th e City of Englewood (hereinaft er referred to as the
SubGrantee) for the con duct of a Comm uni ty Develo pment Block Grant (CDBG) Project.
I. PURPOSE
The primary objective of Ti t;e I of the Housi ng and Co mmuni ty Devel opment Act of 1974 , as amended ,
and of the Community Development Block Grant (1.:DB G) Program under thi s Title is the development of
viable urban communities, 1:>y providin g decen•. housing, a suitable Ii •ing environment and expanding
economic opportunities , principall y for low :;;,d moderate in co me peTSo ns.
The project by the SubGrantee known as the Energy Efficient Englewood (E 3) program (Project ) has been
categori zed as a Housi ng Rehabilitation project and th e SubGrantee will maintain documentati on with th e
• national objective of Low/Moderate Income Housing activities .
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The SubGrantee may proceed to incur costs for th e Project upon receip t of an offic ial "Notice to Proceed"
from the Coun ty.
IL WORK TO BE COMPLETED BY THE SUB GRANTEE
The fo ll owing prov ision s outlin e th e sco pe of th e work to be comp leted:
11,e SubGran tee will utili ze CDBG funding to provi de grants to nin e (9) low to moderat e in come
homeo wners for energy effic iency interi or and exterio r home improvem ents, 11,e intent of th e project is
bo th to improv e the energy efficie ncy of homes th at focuses on work items th at qualify for fed era l tax
credits or any other sta te or local rebate progran1 , includi ng, but not lim ited to Energy Star furnace s, wu ter
heat ers , windows, doo rs, skyl ights, insul ati on , roofing, sidin g, evapora tiv e coo lers, and refr iera tors. A
maximum of $8,000 will be grunt ed per hous ehold and th e grant requi res u 20% matd1 from th e
homeow ner. If th e homeowner does not have th e requi red match , th · n th e grant wi ll be sec ured by a
declining deed of trust reco rded on the propert y th at will be forg iven over a five year period .
A, Payment
It is ex prt:ss ly greed and understood that the total run unt to be paid by the Co unty under this
co ntract shall not exceed S77 ,S00 . Druwdown s for th e payment of eli gibl e expenses shall be made
against the lin e item bud gets specified in th e Project Buctg et end in acco rd ance with performance
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cri teria es tab li shed in Section 11 -C. The parties exp ress ly reco gni ze that the SubGrantee is to be
paid with CDBG fund s rece ived from the federal govern ment, and th at the obli gati on of the Co un ty
to make payment to SubG rantee is co ntin gen t upon rece ipt of such fund s. In th e even t that sa id
funds , or nny part thereo f, are, or become , un avai labl e, then th e Co unty ma y immedi ate ly terminate
or, amen d thi s agreement. To th e extent C.R.S. § 29-1-1 IO is ap plicab le, an y financial obligatio n of
the Co un ty to th e SubGrantee heyo nd the cu rrent fiscal year is also co ntin gent upon adeq uate fund s
being app ro pri ated, budgeted .1d otherwise avail ab le.
Upon expiratior. of th is Agreement , as id entified by th e deadline in Secti on II . C. 3. below , th e
SubGrantee shall transfer tc, th e Count y any CDBG fund s on hand at the time of ex pi r ti on and
any accounts rece iva bl e attribu ta ble to th e use of CDBG fund s. These tran sfe rred fund s shall
revert to th e Co un ty and be utili zed fo r ot her purpo ses .
B. TimeUne
All Project acti viti es will be co mplet ed, and dra w requests submitted, by April 30, 2011 unl ess th e
Subgrantee notifies th e Coun ty in writing by Apri l 15,201 I that the project cannot be co mpleted ,
and all dra,•1 request s submitted , until May, 31,20 1 I. In the event that th e co mpl etion deadlin e fal ls
on a weekend or holiday, th e deadlin e will be co nsidered th e work day pri or to the scheduled
co mpletion date. If th e proj ect requires addition al tim e pas t May 31, 201 I, the Agreement mu st be
modified by mutual agreement of th e County and SubGrantee.
C. Performance Criteria
In accc rdance wit11 the fun ding appli cat ion subm itt ed by the SubG rantee fo r th e Project, th e criteria
li sted be low are to be met durin g th e exec ut ion of th e Projec t.
I. Quanti fiable Goals:
Th e SubGmnt ee wi ll utili ze CDBG fundin g to prov ide grant s :o nine (9) low to
moderate in come homeowners for energy effi cien cy interio r and ex terior home
impro vem en ts. The intent of th e proj ect is both to improve th e en ergy efficiency of
homes th at focuses on work it ems that qual ify for fedeml tax credits or any oth er sta le or
local rebate program , includin g, but not limit ed lo Energy Star furn aces, water hea ters,
wind ows , doors , skyli ghts, in sul ation , roofi ng, sidin g, ev aporative coolers , and
refrigera tors. A maxim um of $8,000 will be &,>rant ed per ho usehold and the grant
requires a 20% match from th e homeow ner . If th e homeowner docs no t have th e
required matr,h, ih en the gra nt will be secured by a declining deed of trust reco rded on
the propert y ·!hat will be fo rgiven over a five year peri od .
An energy aud it will be required of eac h home prio r to th e start of ct-nstruction to
determine th e areas of greatest eneri,'Y efficiency need. 1l1e energy au dit s will be paid
thro ugh administrati ve fu nd s. Co nstru cti on fund s will be di sh ursed to th e hom eowner as
the work items ore co mpleted with 7eimbursement based or, recei pts for materials and
labor ex penses .
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When apprupriate, the SubGrantee will refer clients to the County's weatherization
program for as.e,istan ce , rather than provide a duplicate service . Tris referral will r.e
documented and kept in the client file . In cases where appliances or systerr.s are
purchased or installed with funds covered under thi s grant, the ap pliances ur system s
must meet energy star standards .
All improvement s funded under this grant ore to be performed in accocdance with
applicabl e industry and local codes and standards , as well as the Americ..uo with
Disabilities Act.
All contractors , subcon tractors and vendors paid through this grant must be checked
again st the federal excluded parties list to insure e!igi bility to receive federal funds. The
Sub Grantee is respo nsib le for checking the li st.
2. Community Impact:
Affordab le housi ng -stability and housi ng quality
3. Qua rt erly Performan ce Standards :
September 30 2010 :
Market program, intervi ew potential clients
December 31, 20 IO:
Co ntinu e to market program . nterview potential clients
Provide three (3) renovation grants
March31~
Con tinu to market i;rugram, interview po tential clients
Provide fo ur (4) renovation grants
April 30 20 IO :
Provide two (2) renovation !,'fllnts
Cumulat ive total of nine (9) grants
omplet e all ren ovations funded by project
Subn,it final drawdown and comp letion report to Co unt y
D. Reporting Requirements
I. Project reports will be due within fifteen da ys follc,wing the end of each ca lendar year
q1.arter (June I to September 30 repo rt is due October IS ; October I to Decemb er 31
report is due January IS; January I to March 31 report is due April 15 ; and the final
compl etion report is du e May 31) until tr e Project is com pleted .
The ofJic1a l ann ual auri11 and or Financ ial ifll cmcnts for the SuhGrantec in wh irh bo th
revenue, and exp enditures for th e CDIJG Projects described herein arc de tail ed are du e
ann ua ll y. Th e la st comp leted <>flicial an nu al audi1 rc'f)nrt and nr F111ancial Statcmcms
sha ll ht• due nn \1 a1 3 I. and for foui (-1) years thereafter on MO\ 1 I
E. La h o r S tan dard s (Uuv is-l••co 1•)
PmJCCt acu viti c!--do not require co 1npli:1t11'l' with federal labor standards (l1a\·1s-Baco n) a!--ii is
c,cmpl (i .e .. puh \ic scn·1cL· act iv1t~·. single l·11111 ly home n.:habilitation. pur.:l 1asc of 11rntcr rn ls. tir
other ae uvn v that has been determmed exem pt fr 111 fcdernl lah or standards).
F . Lead Ba sed Pa in t Rc~nl a t io n s
If the actn it: inv olve!-rm y co nst ru cti cm. rl1'11lolit io11. rch:ihihtn uon. or any acll\'tl) rclatt·d 10 a
builch n~ ;1 1~d the-buildrn g wa.s huih in 11;78 or p1i or. Lead Based Paint Laws and Regulmion <-
ap ply. as est ablis hed in ~4 CFR Pa ,1s 35 and 570.608. If the SubGran tcc doc , not folio"' and
document Lead 13asccl Pain! La w:,, and Regu lation compl ian ce. th e uhGrantcc will nn t hc elig ible
fo r rcimhursc111cn1.
The ';Protect Your Family from Lend m Ynur ll onw" I'" ·1 ph k 1 is tn he pro\'ld cd to all
homeowner~. rega rdl cs!--of age of ho using . \ 'erification 0f' notifica tion I!\ t(1 hr ma1ntai 11cd 111 client
files.
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"\01with"1a nd ing :in~ p1\1\·is1on lif thi , .'\gn:cmcnt. th e pa ruc:-lwrctn agrct· and ac1.:1;nw!ulg1..' tha t
this .\grct..:1 111 .. :nt d<1c :. m1t co nstitu te a co mmit 111cnt of fund:-or silt..' approval. : nd tha t such
cnmm1\nll.:nt of fu nds or apprcw al ma: nccur only upon sa ti sfac tory co mpleti on of environmental
n.:\'i l'" and ri.:cL·ipl hy Arapaluic C0 u111 y nf a rcli.:a-.c of lun ds fro m tht: l ' .S. Dcp:111m e11t of I l{lu sin g
an d l'rh.m De\ d,1pmcm under ~-I ('FR l'art 58 . The parties fu11hcr :ign:L' that tht.. pff1, i-.inn nf any
fu nd " lll the: prnj r·c t 1:-,·n ndi1 H1 ncd nn Arap.1hoc Co unt:/s di;tc rn1i natin 11 to proceed with . mndit. or
ca ncel thr pro,1cct hasi.:cl on the rc,ults llf a :-uhscquc nt cm ironmcn tal rev iew .
11. l '11 ifu r111 l!elo r a1io n \r t (l 'I! \)
II h;. ht..'lll dl't1..-r111mi.:d th.11 1111 ;11."11111 umh.:r tht..· l rnt11nn lkh•~.1l 1Pn \ll fl It\) 1, lll'll''' l' \
Il l. !{1-:Sl 'O '\~I IIILI IH.!:-()I, 1111·. ,1 II CR ,\'>;J El·
.\.. Fl'd cra l ( u111pli a 11 l'l'
T he SuhC ·r:111\cl' slmll L'lllll p l :-with all appl11..:ahlc fe deral l:iw s. rcgul.ilnl 11s and n.:qu1n.:111 i..:11t :-. . .i nd all
pnn 1-.111 n , ol till' grn nt agree ments rn:c1vcd rwm the l · .S. lkpartmcnt of I lou:-in g :ind l 1rhan
Development {l,\l 11 ) h~ the t\1u11t) l'ill''-l' 11 -ludl' hut :i11..· 1101 l1111 1tl'd to compli:111 cl' with the
pnH1,11111, ,,f thl' llou,mg and (\1111mu111t\ l)c\·dopmcn1 Act Cl r Jll..,_l and .ill mies. regulatJCm!--.
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guidelines and circulars promulgated by the various federal dcpanmcnts, agencies . udmim strat1 on
and com mi ssions relatin g to the COBG Program . A listing of some of the applicable laws and
regu lations arc as follows :
I. 24 CFR Pan 570;
2. _4 FR ParL~ 4 and 85;
3. Title VI of the Civil Right Act of 1964:
4. Title VIII of the Ci"il Rights Act of 1968:
5. Secti ons i04(b) and 109 fthe Housing and Co mmunit y Development Act of 1974:
6. Fair h usi ng regulati ons established in th e Fair Hou si ng Act. Publi c Law 90-284. and
Executive Order I I 063:
7. ection 504 of the Rehab il itation Act of 1973:
8. Asbestos guidelines established in CPD Notice 90-44:
9. The Enc· g) Policy and Conservation Act (Public La w 94-163) and 24 CFR Part 39;
10 . Equa l cmplo)onent opponunity and min ority business enterprise regulati ons estnblishcd
in 24 CFR pan 570 .904:
11. Section 3 of the Housing and rban Development Act of 1968;
12. Non-discrimination in empl0)'1ncnt , estab li shed by Executive Order 11246:
13 . Lead Based Paint regulation s establi shed in 24 FR Pans 35 and 570.60 :
14. Audit requirement s est ab li shed in 0MB Circu lar A-13:l: and
15 . Cost principle s establi sh ed in 0MB Circulars A-87 and A· 122.
16. Co nflict of Inter est:
(a) Applicabilny. In th e procurement of pr0pc11, and serv ices t y pani ci pating
jurisdic li on. Stall' rcc;picnts. and subrccipicnls. the co nfli ct of imcrcst provi sion in
24 C. R 5.36 and 24 FR 84.42, rcspc tivcl), appl). In all cases not g ve mc-d h,
24 CFR 85J6 and 24 CFR 84.t.2. th e pro, isions of thi s sc.-ction apply .
(b) onflict s prohibited . N0 persons cl csctib cd in paragraph (cl of thi s section who
exercise or who have exercised any functions or responsibilities with respect to
ac tiviti es as ·istcd with CDBG fund s or who are in a pos iti on to pan icipatc in a
deci sion making process or gain in 51 dc infonnation with regard to these activities.
may not obtain a financial interest or benefit from a COB -assistcxl activ it y. or have
un interest in ,my cn ntm ct, suhcontract or agrcc.,ncnt with re spect thcn:to. or th e
proceed s there under. either for thcmscl,1es or th ose wi th whom th e)' have family or
huliincs~ ti cs. durin!,! their tc nurl' or for one year thcrcaflc:r.
(cl l1er i;;rn 1~ cn,1cn~d. ·1 ~t1 111l1 ct of 1ntcn:s t pro, is1ons of· parai;raph (hi ol thi s. cctHlll
uppl~ 10 :11\) pcn,tnl wtu, 1:,, m1 c111plnycc. ugcnt. ct ,nsultunt . ol1iccr lff clcc1cd {1tlicial
ll r nppnmtcd t1nic1a\ ot the pa111 c1pau ng Jt1nsd1ction. State rcc1p1cnl. or subrccipicnt
\I l1t ch arc tccct1111~ CDUl, luntJ,
(<ll bccpuons Thrcshulcl rcr1u1rcmcnt ,. Upon the wnucn request ol the pat1tcipat1ng
Junsd1ct1un. II UD ma) grant 1tn exception w the pr0vtst0n , of paragraph (h) ,,f tht s
section un u casc-hy-casc ha sis when 11 dctcnnmcs that till' exception will scrv<: to
fut1hcr the purpose of the 'OBG In ves tmen t l'anncrsh tp Program and the effective
and cflicicnt ,1dministrntion of th e participating jurisdiction·s program or piujcct.
An c~ccpt1on may he considered {I ll \~ afh.:r the pm11cipat1n g Junschctum ha 5
prOI 1dcd the followi ng :
(I) A disclosure of the nature of the conflict. acco m panied by an assurance lhai
there has been pub li c disclosure of 1h e conllic1 and a desc rip tion of how the
public discl osure was made : and
(2) An opmion of 1he panic ipa11ng jurisdiction ·s or State recipient·~ attorney
that the interest for \\'hich th e exempti o n is sought wo uld not viola·e Staie or
local la\\.
(c) Factors to he cons idered for exempt ion. In dc1cn nini ng whe ther to gra nt a reque sted
exception atlcr the participati ng jurisdiction ha~ satisfactorily met the requirement s
or paragraph (d) of 1h1s ,ccuon. HUD will cc,t1 s1der the cumu lative cffecl of 1he
folio\\ in g factors. where applicable:
(1) Whether the exception would prov id e a significa nt cos! benefi1 or an
esse ntial degree of cx pc11i sc IO the program or project which would
oth erwise not be availa bl e:
(1) l\~1etl:er the person affected is a member or a group or class of low 111come
pe rsons inte nded to be th e beneficiaries of !he assisted ac ti vit y and the
exce ption will pcnnit suc h person to receive ge nera ll y th e same interests or
benefi ts ns arc bein g made a\'ai lablc or pro\'idcd to the gro up or class:
(3) \\~1ethcr th e affected perso n ha s with drawn from hi s or her fun ctions or
n~ponsihili ti c5. or th e decision making prC'ccss wi th respec t 10 1hr speci fic
assisted :1c ti\'1ty in ques 1i on:
14) Whether the ,n1ercst or benefit was prese nt before th e affec ted person was in
n pos1t1011 as descri bed in parn graph (t) of this secti on;
(5) Whether undue ha rdship will resu lt either to the pan ici pat in gjurisdiction or
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thL' pcnmn afTcctcd whe n we ighed aga in st th1.: publi c in1 1;rest scrvcrl hy •
avo1dmg the prohibitcd l:onfl ict: nnd
(6) An,· othc7 rc lc,·ant co nsideration s.
( I) Owners and Dc"dopcrs .
I I l :S:o owner. clc\'Clopcr or sponsor or a project assis ted wi1h CDBC funds (or
om ccr. cmp\C'ycc . ai;c.:n l. clec1cd nr ap poi nu.:d omt:ial or co nsultant of the:
owner. developer or sponsor) whcthi.:r privah.:. for -proiit or 11 011-pro fi t
(i ncl udin g a com munit y housi ng development orga mzati on (C l-1 DO) when
ac ti ng as .in owm.:1. ckvclopcr or sponsor) may occupy a ('!)BG -assisted
afTordahl c hous111g un i! in .1 project. Thi!) pro vision docs 1101 appl y to an
111d1\ 1dual wh0 rccdvc~ CDBG fund s to .1 cquin.: or rch;. nilil:lll' his or her
pn11c1pal rc.,idcm:e 1.•r IO :111 1.:111ph.,yi.:c ur agent 1.,f till uw m.:1 1ff ck, d(•per of :i
ren tal hou..,111g pn1,1cc1 ,, ho occ up1c~ ;i IH\u ,mg llllll a~ th e p1 1.1,1cct 111,ma gl'I ui
mmntcn:intl' \n1rkc r.
(:!I I ,1.:cptn111 ~. l pon ,,nt11.:n n.:qu1.:•·-t ul a housmg \l\\lll.'I 01 dc,doper. the
part1c1pmmg jmisd1ct1 on 'ur State rccip1i.:nt. it authon;cd h) the Sta tL'
p:irt1c1 pat111 g Jtinschc11on) may grant :.111 exccpti{ln to the prov1 sw11 s of
paragraph (f) (I ) of thi:,,. c.e,··, 111 on a 1.:asc-hy-r:1"1.: ha-,is whe n it dctennincs
th.it the c:-..ccption will serve w rm1her till' purpose of the CDIJG program
ancl the L'ffcctivc and cfTicicnt admi111 stra11 011 of th e ow ner's or clcvclopcr's
C'Dl:3 ac;;s 1sted pn1_1L'l'I In dc1cnnm111g whet her to gra nt a requested
c,r..:cption . the pa111~1pat111 g..1 un sdi ctH1n shall co nsid er the fhllow,ng fo cwrs: •
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ti)\Vh t.::thc:r thl' person rccci\'i ng tlu.: bc ncfil 1!-~ member of a group
or class of 1cm -income pc.!rsons intended w he the beneficiaries of th e
assis ted hc,u,ing, and the exception wi ll pcnnit such person w
rci..:c1, c µcncrall~ th e same in terest~ or hl!ncfit!-i a~ an.: hcmg mack
a\'ailabl< or prov id e w th e gro up or class;
\11)\\'h :til er the person hJi, \~ 1thdrawn from his or her fun ct1<1n nr
n:spons 1bili11cs. or the dc ciswn mnkrng p1~1t:i.:~~ wi th respect to the
spec ifi c ass1s 1cd hou smg 111 qui.:stwn:
(1ii) \\'hcthc.1 the tcmmt protcctinn rcq um.:1111.:nt!-of. cc 92.25) arc
hL:111g obsc n·cd:
{iv) \\'hcthcr the affinna11vc markctmg requirement s o f c.:c . 9::!.3'.' I
arc b,:ing Clhsc rvcd and folio" cd : and
l'} An~ oth er factor rclc\'an1 to th e parti cipatin g jurisdicllon·~
dctt11ninat10n. in cluJ111g the umm g of th e req ue sted cxccpti c1n .
Add1u ona ll~. in accordance with :!4 CF R Pa n 570 nr, l:111ph1ycc. offici al.
agent or co nsultant of the SuhGrantcc shull cxc rcisL· any function or
rcspnm)ibilit~ in which a co nfli ct uf in tere st. real or apparent. would ari si.:.
l 7. The ubGrantcc ca 1111 01 engage tn a fcckrall~ funch.:d contract with an y entity
registered 111 th l' List!-of Parties Excl uded From h :.ckral Prnc urcmcnt or
No nproc un.:mcnt r n ,gram !-.
l'ht: Suh ,rantc-c agn.:c:, that 11 will 111 dmk 111 l'\ l.'1: 1'l1ntrac1 ti cllll':·~. wlm::h rdll'' upon CD BG
1110 111 cs for fundin g. a no11 -appwpna1:on dausl' that will pro 1cct 1tsd f. an d th e Co unt~ th ,m an~
habi lit~ or rcsponsihilit) or an~ suit winch might result frc,m tht di '>c<1ntinuam.:r ol"C'DllG lumhn g
for an ~ rl.' .. l"-tlll. Bccausc thi s ~ ub (iran ttc AgrcL1ncnt 1m oh cs funds irnm a !Cch.:ra l gr.mt. w thl'
l\tCnt thcrL' 11; a confli ct th e.: fundin g pnwis ion~ ofth1!-ub Gra nlcc Agreement. till' fl!dcral grant and
llll· lcdcral slatut l.':-•·ontro l rat her th,m lh l' pn1,·1s hm :-pf Sc~t1 t111 ::!-P>l-IO~.<,. C.R. 'i. wi lh regard h1
any puhh c worh J':'(~JC CI\
\II C 'l)H( 1 IUnd, th:11 an,: ,tppnl\'cd ln I \l I) ll1! l'\J'CIHhtut L' undci 1h1: l lHllll~, gr.1111 .1g1i.:i.:111cut.
11h.:iud111g th11 ... t· 1h.11 ,irl' 1dl·nt11kd h11 thl' 'luhl 11 11n•', Pn1 1cd am\ .ie11, ttll''· ,hall ht· ,tlll•r.t!cd ll'
till' !--pt.:l'1lit" pn,_11.:ch and ~1c11, 1tll'" dcs<.:nhl.'d and \1'.tt:d 1111111...· µralll agJl't:lllCl\h . \ hL' alllu.:atl.'d fund,
,hall hl· ti...l.'d .md l'\pcmlcll lit•.\~ h11 till· pn1_1cd~ ,md ,1\.·t1 , 1t1c, 1111 wlul.'.h till' rum\, art· 1dcntt!kd
l l. ,\j!fl'l'IIH'lll ('h :lll~l'"
'\t1 pn1Jl'~l :-. 01 act \\ 1llC\. mH thL' :111w11111 alh1ca1cd thcn:ltlfl.'. 1na~ hl' ch a11gl'li \\ nho ut app1 l1 , ,11 h)
the Count, and al.'cc pta ncl' 1,f till' rl'\ ,~eel 1-lnal St:.itemcnt am\ or Con:-.olid,1t cd Plan h~ I IUD. if
11:qu11c,I t'hm1i;.c:-must bL' tl'qlll'"IL'd 111 ,v111111~ and 111,1, 1111~ hq!.m u11t1\ a mmlifii.:atwn t,, th1~
.\g1l'l'lllL'lll I" tull~ l'\l'l.'.ll\l.'d
E Dire ct Prujccl S u pervision and Ad min istration
Thl' . uh ,rnntce sha ll be rc spnn ~ihlc for the clircct supen 1s1Llll mu.I administration 0f 1t 1, rcll pL'Cll\'C
projects or activities . Thi s task shall he acco mpli shed th mugh th <' use of the SubGrantcc's st .n:
agency and c111 pl 0~:ecs. Th e SuhGnmtt.:L' :-hall he rcsp,111 ~ibk 1(1r an~ 111_1u 1; w pt.:n,011 :-. u1 damage to
property rcsul11 11 g fro m the negli gent ,11.;t~ or error~ and CHrns~1P 11 :-. of 11 i-. staff. agent s and cmp l0yccs .
lkcau~e the SubGramcr 1!-i rcsponsih lt. fi.ir th e direct ~upcrvi swn ..ind admini -.;t ra11 nn of' its projects
or acu ,·itic s. the Count y shall 1w1 hl' hahh: or responsi bl e for cost rn·cn-un s t,y th (.' uh 1rantct· on
an y proJ~cts or acti v1t1cs. The County sh al l ha\'c 11 0 dut~ or ohl:gati on to provide :111 ~ additional
fli ndin g 10 th e SuhGrant cc 1f iL., prn_1c..·ct, or activi ti e, cannol hr cemp lct cd with th e fund s nllo ca 1cd
hy th r Co unt y to th e SuhGrant cc . /\11y cos t cwc1Tun s shall lv.: the so le res ponsibilit y of the
Suh ,ra ntec.
Th1: uhG ra 111ce agree s th,11 nil fund s al\<,ca tcd to ll for appmvccl project s or activities
sha ll be t..:ccl solely for the pumoscs approved h,· th e Co unty . S,ucl fund s sh all not be
uscd fo r any 11011-a pprr,n .. ·d pllrposcs.
"' The uh ran1cc agree~ th 11\ thc fu nd~ all m::11cd for any app mvccl proj ec ts or act ivities
sha ll he..~ suni c icnt 10 cc1 111plctL' sa id proj ec ts or acti\'l ll CS with out ,my addi ti on al CD BG
!"uncling.
F. lndcmnit~
Io the..· \,.;\lc nt alh 1wcd h) la,,. thl' ~uhl 1ran tcl' !-hall 1mh:111111I ~ an d lu,\d hannlc:-.:-. th e..· Count) and it ~
ckc1cd and appum lcd ofliL:rnb. ol'fil"l'r.., cm ploycc~ an d ag.l.'.nt s from and again st an y and all losses .
da mage ,. lm hil it1c~. da1m s. su1H, .. u . .:ti .n::, or cos t~. includin g attomcys ll·c :-.. made . as serted or
mcum.:d as :i resu lt t 1f :my d:un agl· l ,r al leged dam age to pcr:-0 11 or propc n y occasio ned hy th<.' :i ct~
or om iss ions of ~uh(in:ntcc. i1, ufli1..·l·ni. cmplc1yccs. ;1gc n1 ,. c<1n tracturs or s uhco ntra clurs. aiism g
out <1f 01 111 :Ill) ,, :t) c,1nncc1cd with till' l1ro.1ccl l1r thl' ;1crfonnam::c o l thi s co 111ract
G. 13u ndi11 ~ a nd lnsuranc r
If 1hl' "'uhCir:111tc..'l'1
'-pn11L'l'h i1n ,1h l' l'o11,t1w.:11011 ac11, 1\1c~. :im l 'cm tral'IOI 11 ll '-l'!-f,1r s;11 d m:11, lllc:-
-.;h;1J l hl' rc..·quircd IP 111m ull· and 111a1111,1,:1. unlll l111 al acl.'c..:pt.mcc..· In thl. SuhCirantL'l' of all \\orl-.. h)
... w.:h C11fll!ill'h11 till' h.lllll.., 1111d 111111111111111 .11rn,unt · 11f 111'-lll ,lll ~L' ;is lollti\\ .1-.
( rnnp1d1l'11..,1\ l' ( rl'll l'l,il I 1,1hilt1~ In till' ;111111unt ,if 1111I ks.., th,111 ~ 1.000 .000 L'11111h 111l·d
"lll~k· 1111111 . ( ll\ cr,1gr h' 11h:l11dl·
" h
C
ti
1'1 c1111M, U1w1.H11111 ..,
l'n ,du ch ( 1)111 pktrd Un cra1 1011\
Broad h1111 1 l·t1t11 ractual I tahilit)
lnd cpcndc111 ( ·(111t r.1ctor\
Broad I onn !'111pvrt) Da111ag.L'
l·1npl 1 1~cc, ;i, \dd1tu1na\ ln ..,url'd
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Perso nal Inj ury
Ara pahoe County and the ubGrantee as dditional 'amed In s ured
\Vaiver of Subrogation
2. Co mprehen sive Automobile Liabi lit y: In the amo unt of not less than 1,000 .000
co mbined 111gle limit fo, bodily injury ,ml propc11, damage. Coverage to includ e:
a. Arapal,oe County and the uh ramce as uddi uonal Named In s ured
b. \\'aivcr of ubrogation
3. Em ployers Liabi lit y and Workt~s Co mpensation : 111c Co ntractor sr,all ,rcure and
01ai ntain empl oyer's liabilit y and Worker s omp ensation In suran ce that will pro tect
it against an y and all clai ms resultin g fro m injuries to and death of wo ~kers r;ngaged
in work under any co ntract funded purs uant to th is U!:,lfCcmcnL Covcrag1.. IJ in clude
\.\'1.1ivcr of ubrogation.
All referenced insurance policies and/or certificate s of ins ura nce shall ht subject to
the foll owing stipulat ions:
a. Und erwriters shall have no right s of recovery subrogati on against Arapahoe
Co unt y or the SubGrantec : it being the intent of th e parties that the in suran ce
pol icies so effected shall protect the pa rti es and be pri,nary coverage for any
and all losses cove red by th e descri bed i11 surance.
b. 171c cla use entitled 11 0 thcr ln suran c1,,. Provi sio ns" co nt ai ned in an y I oli cy
including Arapall(lc rount y as an additi onal named insured shall not apply
10 Arapahoe Cou11 1y. 0 1 the uhGrant cc .
c. The msur:mcc com panie s iss uin g the polic} or poli cie s shall hav,· no
reco urse against Arapahoe Co unty. or th e ub ran tcc for payment of any
premium s due or !'or any assessme nts un der any fom1 of any policy .
o. An y and all dcductihlcs co nt ai ned in an y insurance poli c) sha ll be ass um ed
by and at the so le ri sk of the Contractor.
5. c11ificatc of In suran ce: Thi.: Co ntract or shall not comme nce work und er an y
co ntra ct funded pursuam to th is Agreement until he ha s s ubmitted to th e
Suh ,ra nt cc. received approvul th ereof, cert ifica tes of in '-uran cc showing th at he has
co mplied with the fo.·c l!Olllg insurance n.:quircmcnt s. 1l 1c SubGra nt cc sha ll alsc,
suhmll a r<1p ~· of the Contractor'~ cert ifi cate~ ol msur..in cc to the Count~.
'01withstandmg the pro, 1s11111s contu111cd in thi s par:igraph (11) set forth
ln.:rc mahmt . 1hc Co unt~ rcsc1,c!-, tht.· 1ight w mndif~ or waive said provision s for
pmJCCI ~ or m:.uv1t1c!-for whu.:h thcsc prt)\'1s1mui wou\c\ prove prohib111 vc ·n,c
Suh inmll'l' unch.:rstand i,,. howc,cr. that the dccis10n to waive or moc\1f~ tho st'
:,nw 1s10n!--is full) wi thin th e di scrc 1ion of th e Co un ty .
In accordn:;ce with 24 CFR pm1 s 84 and '5. the following bonding requirements shall apply to all
prujc-ct , c,cccding the simphfied acqu1sn ion thresho ld (current!) 100.000):
I.
2.
3.
A hid gua ru nlce from each bidder cqu1,·alc111 to 5°,o of lhi: hid price:
/I pc rfo mrnn cc han d on the pan of the con1racwr lbr I 00% of th e con:ra ct price : and
A payme nt hand on the pan of the co nt ra ctor for 100~, of the co nt ract pri ce.
II . Re rn rd s
Th e SuhGrnn tcc shall maint ain a co mplete set of hooks and records doc ume nt ing its use of CDBCi
fund..; nnd it s supcrYisio n and administration of the Projccl. Record s arc to mcludc docun1cnrn ti on
vcii fy in g Project eli gib ili ty and nat iona l objec tive complia nce. as well as fi nancia l an'J other
adm1ni s1ratil'c aspec t, in volved in perfom1ing the l'ro_1ect. The SubGra nt ee shall provid e !\i ll
ae ·ess to th ese books and reco rds to the Coun ty, th e Sec retary of HUD or hi s dcs ign ,·c, the Of1icc
of In spector Ge neral. and the Ge neral /\ccouming Offi ce so that co mpli ance with Fed eral laws and
reg ulm 1ons may be co nfiim ed. The SubGra ntee furt her agrees 10 prov id e 10 the oun1y upon
req ues t. a co py of any audi t rcp ons pertai nin g IP the SubG ran tcc ·~ fi nancial opl'ra tions du ring the
tcnn of this Agreement. All record s pcr1a ·:1in g to the Project arc to be ma in tuincd fo r a minimu m
or fi ve yea rs fo ll owing close-o ut of the Project.
I. Reportin g
·n,e SubG ramec ~hall fil e all re ports and other info nnat ion necessary 10 co mpl y with appli ca bk
Fede ra l law~ and n:gu lation , as n.:qu ircd hy the Cn unt y ar,d H D. Thi s shall incl ude prov idm g to
the..• oun ty the infl inn atiC1n necessary to cu mp lc tl' ann ua l Perfo rm ance Rcpoi1s Ill :i ti mely fa shion .
,I. Ti m clinl'S~
The Sub ,rJn tcc shall co mply with the qum1 cr\y pcrfonnance s11.111d:mb esta hl ishcd in Secti on 11 -C
of thi i-Agrcc mcn1. The uh Gra nwc under stand s that fo ilun.· 10 cc,mply wi th the establis hed
sta ndards may lead lo .1 cancel lation of lh e Project and a loss nfall un ex pended fun ds .
h:. Rl'i mhur scmcnt for Ex penses
The SubGrantee agrees that befo re th e Count, can distrihu1,· any CDBG fun ds tu 11. the SubGrn ntec
must subm it Ill till' Cou nty'~ I lousing and Comm um ty Dev el opm ent Se rvice s Di, 1sion
dn crnncn 1ntio n in the fonn rcq ui n:d by th at Division whi ch propcrl y :ind full y 1dc1 11 i fie~ th e am('t lllll
,, h1ch the Suhli r~1111 Cl' 1s n.:qu~st111~ al th at umc . rill• Co unl ~ sha ll ha\l.' ten ( I 0) \\ orkmg. da)S IO
rl'\ ll:\\ th e rcq uc ,1 t J){lll apprm·:il \lr thL· 1cqucst. thl' ( (llll\t : \\ 111 d1"itlih111L' th l' ll'qlh.:"i ll..:d run<i i.. to
ti ll' Su hCira ntcL' a, soon as po ss 1hk
I .. Prtt l,!r:t lll I nco ml'
J\11 r:og.r:11 11 incrnm· dircc1l: th.:nvcd fro m till' Arn pahnc Count: om 111u 11ity Dc,·cl <,prncnt Bloc k
Gra nt Program n:ccivcd l"t\ tht· ~ubGr,111tn· will he.: rc1:11ncd hy the uhGr:i nt Cl' and will he
di spers ed ror it s approved CDBG ProjL:t:I t11.:11v 11 ic s b,:fon: ad l1 l!o nal C'D UG runds arL' requested
fr,1111 th e Cnumy follow in g co mpl etio n of the SuhG rantcc's Arapahoe Cou nty CDB , Project,. all
ph ,gram 1111.:n mc dm:c1l: gene rated from the ll"C ll( CDRG rund ; ,, 111 he n.·m 11tc d 1(1 lhL· Cou nt:
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M . Rea l Pro perty
Real pro peny acquired in wh ole or in pan with CDB G fusd s shall he utili zed in accordan ce with
the scope and goal s id entified in Section s I and 11 of thi s Agreement . Should the propeny in
questi on be sold or otherwise disposed of. or the approved propeny usug e di seominued. the
ubGrantee shall adhere to th e requiremc111 s of 2,1 FR Pan s 84 or 85 (as applicable) regardi11 g the
use and di s pos iti on of real propen y.
N. State and C ounty Law Co mpli ance
All respo nsibili ties of the ubGrantce enumera ted herein sha ll be subject to applic abl e tate
sta tut es and Coun ty ordinance s. re solution s. mies. and regulat ion s.
0. =--1,bco nl ract s
If subco nt ract s arc used on th e Project. the SubGran tec agree s tha t th e provi sions of thi s Agreemen t
shall apply to an y subco ntra ct.
P. Suspension or Te rmin ati on
Thi s Agreement mn y he immccli ntcl y suspended or tc nninatcd upon written nNifi cat ion from the
Co unt y if the ub rnntc c nrntcrinll y fail s w comply with any tcnn of thi s Agreemen t. ·n1 is
Agreem ent may ul so he tcrmin:itcd fo r conven ien ce hy mutual agrc cm c111 nf the County and th e
uhGrant cc.
Q. In the evc1 ,t that the Unit of General Local Gov~'rnment should withdmw from the Count )'s
"U rhan Count y" des ignation. thi s Agree ment shall tcnnina le as of the tcr,11 inati on date of the
Count y's CDB G grJn t Agreement with I-I UD.
R. The ubGrantcc certifies that 10 the hcst of it s know lcclgc and belief:
I. No Federal app ro pnat cd fon ds have been paid or will he pai d. by or on beh alf of it.
u, :my person fh r influ encin g or attemptin g 10 influ ence an ofli cr r or cmpl oyct of
any age ncy. a Memb er of ong rcss. an ofliL:c r or emp loyee of Congress. or an
c1 11 pll1ycc llf' u Mcmhc1 l't' Co ng.res~ 1n co 1111 cc t1011 with the aw~ird1ng cif nny Federal
co ntract. the mal-.mg nf an~ Federal grani. th l' makm g of an) f-cdc ra l loan, th e
l'lll t.:t 111 g into of ;P JY cno pcra tivt agreem ent . an d lh l ex tension, co n1 i11uati un.
rc 11 c\,·al. :nn cnd111 L11t. or moclili c:11i <1n (I f an~ FL:dcral co 111racl. gr:1 11 1. Imm. or
i,,.;(1t1pcn111 vc agn .. -c mi.:111: an d.
If an y li111d s oth er than l·e,kral appropria ted fund s lta\'e bee n pa id or will he paid IO
un y person for influ encing or Htt cmptin g to influ ence an offi ce r or cmpl nycc nf an y
age ncy. a Memb er of Co ngress . an oflicer or empl oyee of Congress. or an empl oyee
of' a ivkmhc1 of longrc!,~ in co nne ction wit h thi~ Fl·dcral t:on tract. gra nt. loan . or
cooperati ve agreement, it ,•:ill compl ete and submit Standard Fonn-LLL,
"Di sclos ure Fonn lo Repon Lobbying," in acco rdance with its instructi ons. •
S. DisaUowancc
If it is detennined by HUD or other federal agency lhal the expenditure, in whole or in part , for th e
SubGrantee's Project or activity wa s improper, inappropri ate or in eli gi bl e for reimbursement, then
the SubGrantee shall reimburse the Co unty to the full extent ot the disall owance.
T. Verification of Lawful Presence
The SubGrantee shall be responsibl ,, fo r ensuring comp li ance with C.R.S . Section 24-76.5-103 by
verifying the lawful presence of all persons eighteen years of age or old er who apply fo r any
benefits funded in whole or in pan by the grant fund s that are the subject of thi s Agreement.
SubGrantee shall verify law fu l presence in the mann er required by the statute , and shall provide
proof of compliance upon th e request of the County.
IV . RESPONSIBILITIES OF THE COUNTY
A. Adminis trativ e Control
Th e Parties recogni ze and und erstand th at the Co ~n ty will be th e governmental entity required to
execute all gra nt agreements received from HUD pursuant to th e Co un ty's reouests for CDBG
funds . Accordingl y, th e SubGrantee agrees that as to its projects or activ iti es perfonn ed or •
co ndu cted und er any CDBG agrr,ement, the Co unt y shall have the necessary ad mini strativ e co ntrol
required to meet HUD requirements.
B. Performance and Compli ance Monitoring
Th e Co unt y's administrative obl igations to th e Sub Gran tee pursuant to paragraph A abov e shall be
lim it ed to th e perfo nnance of the ad mi nistrative tas ks necessary to make CDBG fund s available to
the SubGrantee and 10 prov ide : lo usin g and Community Developmen t Servi ces staff who se job ii
will be to monitor Ut e various proj ec ts fu nded with CDBG mo ni es to monitor co mpli ance with
app li cab le Federa l laws and re&,ulat ion s.
C. Reportin g to HUD
Th e Co un ty will be respo nsible for see in g that all necess ary reports and info nn ati on required of th e
Co unty are fi led with HUD and oth er ap pli cable Federal agen cies in a tim ely fash ion.
V. EXTENT OF THE AGREEMENT
This agreemen t, including w1y doc uments attached as exhibits wh ich are hereby in co rporated herein
by reference, rep res ent s th e entire and int egra ted agreem ent between the Co un ty, an d ubGrantee
and s upersedes all pri or negotiat ions, representati ons or agreements, ei th er wri tten or ora l. Any
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amendments to thi s agreement mu st be in writ in g and signed by both th e Co unt y. and SubGramec.
If an y po 11ion of this cgreement 1s fo und by a co urt of compet ent jurisdiction 10 be void and /or
unenforceable , it is the intent of the panic, th at the remaining portions of thi s agreement shall be of
fu ll fo rce and effect.
NOT ICES
oti ces 10 be prov ided under th:, Agreeme nt shall be given in writing and either deli vered by hand
or deposited in the United States ma il with suffi cient po stage to the addresses set fonh:
Arap ahoe Cou nty Anomey
533 4 S. Prin ce Street
Li ll lc ton. CO 0 166
and
ArapahCle Cou nt y Housi ng and Co mmunity Development crvice s
1690 W. Linleton Blvd., ff300
Linlcton. CO 0 120-2069
To the SuhGmntec : Cit y of Englewood
1000 Engle•mod Parkwa y
Englew ood. CO 801 I 0
In Witness Whcrcc.f. th e Pani cs have caused thi s Agreeme nt 10 be dul y exe cuted thi s ______ day
of _____________ . 20 10 .
SubGrantcc : Cit y of Englewood
·;gnarure James K. Woodw ard
Mayor _____________ _
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Board of Count ) Com mi s~ioners
<\rapahoc Co u,11y. Cole>rado
!)on Klemme on behalf of the Board of Co unty omm1ssioners
Pur,.Jant to Reso luu on F 1001 40
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PROJ ECT BU DGET
COLUMN A COLUMN B COLUMN C COLUMN D
P rujl'('I Att h•lr lei E11i nmt cd Tu111I Cu" o r CDII C Fund s Othl'r Fu nds Co nm,l:•rd
~)· h}' lln,· ltrm , Acli \'hJ
l'ruJtct ad nnmstrnt,on. mc:ludmg 516,000 55.~ SJ0,500
pc.-m>nnel costs. Loli lbscd
P1unt ICil Ull! COMS, und E nct~
Aud1 1costs
G r:mts fo1 l:1t1:1~ Elri tn:nc:-So0,00(1 S72.000 SIS,000
-• TOTAL: S l:!fd)(l(l s11.sor, S48.~00
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UBGRANTEEAG REEM EN TFOR
ARAPAHO E COC NT Y
CO 1IMUNITY DE\'EL OP MEN T BLO Ch: GRAN T FU
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DS
SU BGRA:--TEE : C ITY OF E NGL EWOOD
PR OJECT :',•\~I E: H O SI NG REHABILITATION A 'D H AND Y M AN PROJ EC'I
PR O.I EC T :-, ~!B ER : E~IIS IIJl'.l
TI1is Agrecmcnl is made by and hc1 wcc n 1hc lfoard ofCoumy Co mnmsinoers oflhc Coun1y of Ara p aho e.
Stale of Col0ra do. for 1loc Cornmunnv Dcvclopmenl Block Grom Program m 1hc Cnmrnuni1y Rsourcc s
Depa11mcnl (hereinafter referred \0 as 1hc Coum y) and 1he Cil)' of Englewood (hercinaficr referred as lhc
. uhGramcd for 1hc cond ucl of a Communily Dcvclopmelll Blncl-rant (CDBG) Projccl.
I. PU RP O SE
The primaf) ,,bjeclivc of Ti lle I of ,he ll ou;ing and Commun11v Dcvclop mcm Acl of I 974. as :1m:ndcd ,
uncl of the Co111111uni1y Dcvclopmcnl Bl ock Gra:11 (CDBG) Program under 1hi s Tille is 1he dcveloim cnl of
viable urban communilic s, hi providin g clcccnt housi ng. a su i1ahle lil'lng c1w,rm1111cnt and c1panding
cconomi oppot1umti cs. pnn c1pally for lo\\ and !,wdcratc inco me person s
The projccl by \he Suh ramc,· known as 1hc I lou smg Rch abilita1i nn and l·la11d)111:m l'rojecl (P rr,cct) ha s
he-en cat egorized as a Hr.u si n~ Rchabilitauon projc-ct and th e SuhGra111cc will maintain documenrn1<m wi1h
1hr national 0bjccl!vc ,,: Low 'Mndcr~1tc In co me I-l ousing act i\'ltH.:S .
1l1e uh Grn mec may pro ceed w incur costs fo r the l'w,1cc t upon rc eci pl of an ollic1al "1\1,ucc to
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'rncecd"
fr<'m the: oun ty.
II. \\'Q R!,; TO BE C O ~ll'L ETED II\' T II E Sl"II G RA'-TEE
!'he folh,wmg pnn 1sinn:-nutlim: till' ~1.:o pL· of the wori w he complc tc<l :
rill' Suh r:mte,· \\'ill u1ih1, Cl)l3Ci fumhn g to pw11d c four t-11 lo\\' in1erest 1,,an s and or grants h' low,,,
tr.nckratl' incoll\C \1(111\CO'' ne rs for ho\\\C 1111pn11 enH .11\S \I ,thin the-c11, or F11gk'""'d The pn•J< ·t
pn1111b loan, up \n S,2-1.'lll'J ,\ , :n ,mg ,m eres\ r:.1e , tlcpemhn g upnn the hnusclwld i11,·nmc The pn>11·c1
1; designed 10 atld1e" hfc 1h1e:11e111nµ n1 ,ale\) pro blem,. li:n\lhcappc,I rctrn!i tt111 g. cnerg) cn nso r\'at1n11
measure ,. cln11111,1 11011 ,ii 11<>tc1111a l e,,tle problem s. an d genera l p1<1pcn, 1111P"" 0111e 11\s lmp lll\ e·11 c11t ,
may mclllllc. hu t .,re 1101 hm1t ccl w repair, and replacc111e11t nl lurna ces. watc:1 he.Iler;. n,ufs. gutlL'I ,.
wmdow s. Lh,or !-i. :-1ckwa\k.s. p\umhin g. clcctrn.:al. whcddrn11 ramp s. am\ 11 \' /\( wor\.
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1"11c pro,1ect will also mcl udc a I lancl\11ian l'rojccl which will pn11 '1de g1 ,1111 , 10 hrn· to modera te 11 1en 111 c
homeowners wi1h111 1he Cit ) of Engl ewood, mcluchng mobile h,,mc,rn'ner;. for 111 111nr hancl)Oll:ln rep :ur s
not w escct·d , 1.llllO per ,111e -,c,,r pe rind Mm or ha11d\111a11 re pair , mav inducle . htll arc nol 111111\cd to .
wmd11\\ n . .:p,11r ;1nd rc pla ccnu:nt plumhm g leaks . wcn.thcri.tnppmg. gu llc r rq,:ur. lurna cc l'i..:pa 11 .
acccss 1h1ht ~ fix turl' 111-..wllat1 l 111 and rcp.111. 11\IIHH L'lcctni..:,tl ,\orh. and 11111101 n 1(1i'rl'p ,11i~
E
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M
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B
.-\. Pa yment
h it.. cxprc~sl~ ag.ri.!cd and unclcrslCl(ld that thr total amount to ht paid hy th e C'nun1y unde r thi s
con tra ct shall not exceed SSll.111111 . Drawd ow ns for the pavmcnt 0f eligible expen ses shall be made
aga111st the !me 1tcm hu dgcts spc.-cificd 111 thl' P10_1c1..:.t BLJd gct and in accord:mu· wi th pcrfcm11::mcc
cn tena establi shed 111 Section 11-C. Tlw partie s express\) 1wn~ni ze thut the Suh Gra ntcc 1s to he
pai d "1th LDBG fun 1, rl!!.'.C i\'Cd rom th e f't;di.:ral gu, t.:m1!1cnt . and tha t th e nh hgnt1on nf the ('(l unt y
10 mak e pa~1m.:11 t tu ·uhGranlcl' 1~ co nung.cnt upon rccc1 p1 of such fund~. In th e c, l'nt thJt s:nd
fun ds. or an~ pa!1 th ereof. m 1r bccomt . um1n 1iluhlc . then th e Count~ m.i~ 11nmcchat cly tL11T1in atc
,,r. amend tlu s agree men t. To the cxtcm :::.R .. * }9-1 -1 IO 1s applicable. ani finan cial obligatio n of
th e County to the ubGran tcc beyond th t: current fi sca l year is al i.Cl c.:inungcnt upon adequa te fu nd s
being app ro pri ated. hudgctccl uncl otherwi se ~l\'ailahlc
Cpnn ex pirnti on of th is Agrecmmt. as identified hi th e dead I me in Section II. C. 3. he\011. th e
Su hGrantec shall 1rac.sfcr to th e oum, anr C'DBG fund s on han d al the time of exp ira tion and
,mi account s rccCl\·ah lt• att rih nta ble to the use of CD BG fund s These tra nsferred funds shall
re, crt to th e ((,unt~ and he uti l11cd for oth er purp oses.
B. Timclinl'
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All Pr n.1c ct ac11,·1t11:s w1ll hl' C<l lllph.:tcd. and dn.1" n.:q ul.!~as suh111 1t1ed. i,y .\pril 30 . 2011 unlcs~ th e ~ uhgra .... c· nntilic!-thL' Co unt ) 111 writ mg h~ Apri l I 5. :?.011 tha t thl' prnJ r.!Cl ca nnot he co mpl eted .
nnd all dra\\ n.:quc"'t"' 1.;uhm1ttcd. unt il tu). } 1. :?.011 . In th l.! C\'Cnl that th l' co mpletion cl ca dlin c fa]\!-, •
lll'l a ,,·ci:kc nd l'T ho\ufa~. th l' dcmlli 1ll' will h~ con..,Hh.:rcd th e work d:t~ pn or 1c, 111l' schl.!d ulcd
c .. 1mp lc tl{ll\ datl.! lft hr prl,jcct n:quircs adchti ona l tun e past l\\a y )I. :?.011. th e Ag reement mu st he
1ntlChfictl h~ mutu:11 agrcemc ut Clfthc Co unt y and Suh Gra nt cl!.
C... Pcrfornu111 cl' Crit cri:1
In acc ordance ,, 1t h th l' fund mg. application :-ub1111tl l'd hy thl' Suh( ,r.mtcl' !01 the Pn11cct. thl' cn tc ria
li..,tcd hchm ill'L' w ht met dunng th l.! L':\ct:uti on ofl11t..' Proj ect.
I ill '-iuh< 11 ,11\IL'l' \\ 1\1 u11h1.L· ( '1)1\(1 lumlrnµ ll1 pw, nh: lorn I I) hm 11111.!fl..'\I \11.111,
and l'I 1'1:1111, 111 hm Ill mod er:tll' mcome hulllL'P\\ m:rs li.11 lwml' 1111p1·ln cmcnl \. I he
pn '.!Cl'I pnn uk:-. 1\1;111\ up tl1 '}l:!-l.\lll() at ,·aryin!,! mtcrl.!,t r;itc~ d1,,.•pcnd111~ upou 1h1.
lu1 u..,1..:liold lll l'tHl\l..'. ·1 he pro1ect 1!-dc s1!!11cd 111 .tddress: Ii k 11\r• ••1 111 g or saf"cl)
pn1hh.:111 s. ham\ic,1p pctl ll'l1 01i u 1n g . energy c1111,l"n·ata111 111 c·1 .1.· .... cl11rnna 1wn <'I
pot1..:11t1 al •·11 [k prohkm s: and gr.:ncral prnpl't1~ 1mp1\n·c111c n h • •;,rm e1m.:11t !-ma~
mduck. hut are nol \11111tcd tn rcpa 11 s and rcpl:tcl.!lll nl of li1mi1 ce'-I. wa ter healer~.
wo t\. guttl'f(,. \\ 1mlow!-.. cloor s. ,1 dt:w:ilk !-. plumhmg. ele ctri cal. "hccld1:111 ramp :-..
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The proj ect will also include a Handyman Project which will provide grants to low to
moderate income homeowners within th e City of Englewood . including mobile
homeowners . for minor hand)~nan repairs not to exceed S 1.000 per one -year period .
Minor handyman repairs may include . but arc not limited to. window repair and
repla ce ment , plumbing leak s. weatherstripping, gutter repai r. furnace repai,.
accessibility fixture mstallauon and repair. mino , electri cal work. and minor roof
repairs .
Wh en appropriate. the SubGrantee will refer clients 10 the Cou nt y's weathcrization
program for assistance. rather than provide a duplicate sen•ice . Th is referral will be
docume nt ed and kept in the client file . In cases where applian ces or systems are
purchased or in stalled with fund s covered und er this project. the app liances or systems
mu st meet energy star standardc;;,
All improvement s funded undc~ this project arc 10 be perfonncd in accordanc,· with
applicable indust ry an d local codes and standarcts , as well as th e Americans with
Disabi liti es Act.
All co ntracto rs. subcon tra ctors and vcll"NS paid throu gh this project must be checked
against the federal excluded parties li st to insure eligibilit y to receive fed era l fund s. The
SubGrantcc is responsible fo r check in g the li st .
2. Co mmun ity Impa ct:
Affordable housing -stabiht) and ho usi ng quality
3. Quai1erly Perfonnance tandards:
~ temher 30. 20 I 0:
Market proj ect. interview potential di cnts. co nstruction assessment
Dcccmher 3 I, '0 I 0:
Conu nuc to mark et project. inter vie w 11otcntial ~·licnt~. cl11,s trnc1ion assessment
l'1ln ,ck unc ( 11 n:hahihhllHlll h>,111 '.-. gr,mts
~Im d1 3 .!..Jill.1.
Cont mu t: to market pro_p.:cl. mtcn 1c" potential c\1cnt!-i . cons truction assessment
PrO\ idc tw c, (:1) rchahiltrntaon loans grunts
b_pn l 30, 2010:
P1-n, 1d c onL' (I) rchabil1tation loans 1grnnts
Cumulm ive total of four (4) rehabilitau on loa11s 1g~ants
Complete all rehabilitauons fonded by pwjcct
Submit fim1l drawck1wn :md complcuon repo rt IO Count)
D. R eporting Rcc1uircm cnt ~
1. ProJCC t reports will hi: due wnhm fifteen day~ follnwmg the end of each ca lenda r year
qua11cr (Ju·1e I 10 Scptcmhc, 30 report ,s due Octnbcr 15. Oc10bcr I t Dcccmhcr 31
report " cue Januai: I 5: Januai:· I to March 3 I report is due Apnl I 5: and the final
completion rc po11 is due la y 31) until th e ProJCct ,s wmpletc-d .
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2 The (,fticrnl annual aucht and or F111anc1a\ Sta tement s for thL' ~ uh ,rani ~c in wl11ch both
revenue, and cxpcml11urc s for the CDl3G i'roJCCt S described hcrc111 arc clctailcd arc due
annuall y. Th l' Inst cnmplc tcd (lf!icial annua l audit report and or Financial Stawmc1 ·s
shall he du ,· on Ma):, I. and for four (4) yea rs thcrcaficr on May 31.
n,c , uhGrantcc shall report quarterly. an,! annually. all program mcomc gcncrmed h)
actl\·11,cs earned out with CDl3G fund s. The SubGrantc-c sha ll rcpn11 annuall) program
in come hal:m ccs (cash on hand).
E. Lahur 1:111dard s (D,n-i s-13 aco n)
Pro_1ect m:t1,·tt1c !-cln not require co mplmm:c with federal labor standa rd s. {Davi!--Bacon) :t!.,, it il-
c~c mpt (1.c .. puh hc sen 1cc act!\ 11~. "mg\c fam1l~ hom(." rdwhil1tat10n. pun.:ha sL' of mati:rml s. or
1 'r 1cr activtt~ thm ha!-hccn dctl'nmncd c,cmpt from federal lahor standards).
F. Lc;1d Ba se d Paint Rc :,!ulali un!ri
ff th1..· m.:ll \'llY 11woh C!-an) c,,n ~a rucuon. <ll!muhuon. n.:hab1hrnt1 011. or an~ acuv1t y rda1ul IO a
huild in g. and th1..· bui ld mg wa:-. built 111 I 9i8 or pn<1r. Lead Based Pa1111 Lmvs and Rc gu\:.11i om,
appl\', '" establi shed m ~4 CFR Pans 35 a0 -·'1.(,0 8. If the uhGrantc,· doc s not follow and
document Lctid Bastct Pam! L;m·~ and l{cgu!. mpliam:c. the SuhCiranlCL' will m11 hl' eligible
for rcimhurscmcnt
l11c "Pro1c1.:t , l,ur I :um!~ fwm cad III Yl1 u1 ! lrnn l'" p.111 1 .ikt 1.., l<l hl' pn,,·ich:d to all
hrnm·c,w ner:-.. n:gJrdlc,"-llf Jgl' l'f hoU "illlf \·crilic:u10n of notili c.:a tl(lll 1'-h1 hl' 111a111taim:d in c.:licnt
lib
(,. l .11,in111111 c11 1:il l{c,il'"
\,ll\\ 1tll',1:uuhn~ Jll~ phn ,-;1011 1.'1· th 1, \J!rcemcnl. thl' part11:~ hcr1..·h 1 aµrcc and ad.nm, \cclgc that
ti ll " 1\grcc111cnt dl11,.•~ ml\ con"itl lllt<.' a 1..nm 111Hmcnt lll tund.., 01 -.111..· appun al. ,md th,lt ~u~h
co1111mt111cnt Pl !111ul, n1 appnl\ al ma ~ occur onl~ upll ll :,,a11 st:u.:tor~ c01n:,k11on t il' cnviro111m.:111a l
rl', ll'\\ and rc1.:c1pt h~ :\rapahtil' Cou nt~ \11 a rd caw t1! hind !-frrnn till' l .~. l)cpanmcnt of' I lou,111g
and l 'rha n ()c, dop1111,.•nt und er ~~ CFR Pa11 5~. The partic ~ t'u11hcr agn :c tha t tlw prm t\ion lit' an~
fund!-to the pw,1cct 1~ cn 11d1 ti1 m.:d un ,\ra pahl11,.• Crn1111 , ·s clc1cn1111w111111 tn pmcc i.:d with . 1110d1fy. (1r
t.:.l lll'L'i th e pn1.1c ct h:1'•1,.·d llll the result~ nl ... ,uhscquent c11, mmmental rc,·11,.·w
II. I 'nifor 111 l(cl nca tion .\,·t (l 'I( \I
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Ii ha s been dc 1em1incd that no act ion under th e Unifo1111 Rel ocati on Act (URA) is nece ssary .
RES PONS IBILI T IES OF T HE SUBG RANTEE
A. Federa l Compli •ncc
·n ,c ubG rantcc shall co mpl y wit h all appl icabl e federal laws. regu lat ions und requireme nt s. and all
pro vision s of' the grant agreement s received from the U.S. Depanment of Housin g and Urban
Development (1-1 D) by the County. These include but are not lim ited to compli ance 1vith the
prov isio n of th e Housin g and Co mm uni ty De velopment Act of 19 74 und all mi es. reg ulati ons,
guidelines and circ ulars pro mulgated by the vari ous federal dcpan mcnt s, agenci es. adm in is trat ions
and com mi ss ions relatin g to th e CC'B Progra m. A listin g of some of th e app licabl e law s and
regulation s are as fo ll ow s:
I. 24 CFR Pan 57 0;
2. 24 CFR Pan s 84 and 85;
3. Titl e VI of th e Civil Ri ght s Act of 1964:
4. Title Viii of th e Civil Righ ts Act of 196 8:
5. Secti ons I 04(b) and I 09 of th e Housing and Co mm unit y Develop ment Act of 1974 :
6. Fair housin g reg ul ation s established in th e Fair Housin g Act. Pu bli c Law Q0-2 4. and
Exec ut ive Order 11063:
7. Secti on 504 of the Rehabilitation Act or 1973:
8. Asbestos gu id el in es es tabli shed in CPD No ti ce 90-44:
9. Tiw Energy Poli cy and Co nsc n ·,ni n Act (Puhli c Law 94-163) and 14 CFR Pan 39:
I 0. Equal c111pl oymc n1 oppon unit y an d min o(it y bu sines s ent erpri se rCb'\J lati ons establi shed
in 24 CFR pan 57 0.904;
11. cc ti on 3 of th e Hou sin g and Urb an Develo pment Act of 196 8:
12 . 011-discnminatio n in emp loyment, establi shed hy Exec ut ive Order 11246 :
13. Lead Based Paint regulation s es tabli shed in 24 CFR Pans 35 and 570 .608 :
14. Audit requirements es tabli shed in 0MB Circula r A-I 33: and
15. Cost prin ci ples es1abli shcd in 0M B Circu lars A-87 and A-122 .
16. Co nni ct of Interest:
(a) App li cability. In the pro curcm cnl of pro pcny ,.. service s h; pani ci pating
juiisd iction, Stal l' rec ip ient s. and suh rcc 1p1cnt ~. th L L~)11ll 1cl of 1n1 crcst pro\'l s1011 111
24 CFR 85J(, and 24 CFR 84 .42. rcspcc11 vcly. appl; In all cases not governed h;
24 CFR 85.36 and 24 CFR 84.42. the prn vision s of thi s scciior, .i ppl y.
(h) Co nfli cts prohih i1 cct. No pcr,;o ns dcscri hc~I in paragraph (c l or thi s sec ti on who
exe rcise or wh o ha ve exe rcised an y f'u ncuon s or res ponsibilities with rcspc c1 10
;icti, itil'J ass isted with COB I fund :,. or wh o arc in .1 rosit ion to part ic ipai c in a
dcc isio:1 maki ng pro cess or ga in 111 sicl c infonn ati on wit h rega rd to thcsi: ac tivi tie s.
may not l.,!,1 ::in a finan cial interest or benefi t from a CDBG ·ass istccl activity .. 1r ban~
an interest in an y con tra ct. subcontra ct or agreem ent wi th respec t th ereto . or the
pror,cccls there und er. either for th emselves or thOS \.' wi th whom th e) ha ve famil y or
business ti cs. du ri ng th eir tenure or for one ye ar th ereafter .
(c) Persons cov ered . The conflict o interest provisi ,,s of paragraph (b) of thi s section
apply to any person who is an employ ee. agent , consultant. officer or elected official
or appointed official of th e pani ipattngjunsdiction. tate recipient. or subrccipient
which arc rec eiv ing CDBG funds. (d) Ex cptions : Thresho ld requirements. ·pon the written request of the panicipating
JUri diction. H D may grant an cxccptton to the pro, ision of paragraph (h) of thi s
ect ion on a case-by-case basis when it determines that the exception will serve to
funher the purpo e of the CDBG Proi,,ram and t,,e effective and efficient
administration of the panic1pating junsd1c11on · s program or project. An exception
ma y be considered onl) after the pan1c1pati ng jurisdictior. has provided the
followin g: ( I) A disclosure of the nature of the conflict. accompanied by an assurance that
there has been public disclosure of the co nflict and a description of how the
public disclosure wn made ; and
(2) An opi nion of the pan,cipaung j uri sdiction 's or State recipient's attorney
that the interest for which th e exemption is sough t would not violate talc or
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local law . (cl Factor to be considered for cxtmpuon . In dctt11n 11nng whether to grant a requested
exception after the panicipating jurisdiction ha.s satisfactorily met the requirements
of paragraph (d) of tlus section. I IUD will consider the cumulntivc effect of the
following factors. where applicable: (I) Whether the exception would provide a significant cost benefit or an
essential dcgrc-c of expcni. c to the program or projt-ct whi ch would
Cllhcrwise not be a\'ai\ablc: • (~) Whether the pc-rson affected 1s a mc,nbe r of a group or cl:iss of 1,,w income
persons intcndc-d to be the bcncfic,aric. of the assisted acttvity and tbc
exception will penrnt such person 10 receive generally the sa me interests or
benefits as arc bcmg made availab le or provided to the group or class:
(3 l Wheth er the affectc-d person has \\lthdrawn from his or her functions or
respon sibilit ies. or the decision mak111g proces with res pect to the specilic
assisted Jct1,·1t) 111 question : (4) Whethe r the mtercst or benefit was present before the afTectc-d person was in
a posiu on as dc~crihcd in par:.tk,'fJPh fc) of 1h1s sccuon:
p I Whethc1 undue hardship will rc<ult either to the pan1eipa1111g i uri sd 1c11on or
the person JfTcctcd when weighed against the puhh c mtcre,t ,ened h)
uvoid1nµ th \! prohibited ..:,,nf11ct : and
lt,) Any oth er n.:\c, ant con.·1dcratiom,
( I) Owners and l)c, clopcrs. 11) 'o own er. de, doper or sponsor of a project assisted with DB , funds (or
officer. cmployc-c. agent. clc'CtL-d ,,r appointed oflic ial or consu ltant of the
owner. developer or sponsor) "hcther pri\'atC . for-profit or non -profit
(including a communit~ hou. m~ development organization (C HD O) when
JCting a, an ow ner. de, eloper or sponsor) may occupy a CDBG-ass,sted
affordable housmg unit m a project. Th,, pro, iswn docs not appl) w an
mdt\ ,dual wh n rc-cc\\'C< CORG tunds to acquire or rehabilitate his or he~ •
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prin cipal reside nce r 10 an employee or agen1 of the ow ner or developer of a
rental housing project wh o occup ie s a housi ng unit as the project manager or
main tenance worker .
(1) Exceptio ns . Upon wri ucn requcs1 of a housing owner or developer. the
pa111cipming jurisdi ctio n (or Sta ie reci pi ent. if authori zed by the S1a1e
pa11ic1pa1ing juri sd ic1i on) may grant an exceptio n tu the pro visions of
paragraph (f) (I) of' 1hi s cctio n on a case-by-case ba sis when it de 1cn11ines
Ihm 1he exception wil l serve 10 funi,er ih e purpo se of th e CDBG progra m
and 1hc effective and ef'fic ienl admini s 1r□1i o n of the owner 's or developer's
CDBG -ass is1ed project. In de1em1ining whether 10 gra m a requested
exeep 1ion , th e pal1 ici patin gj urisdic ti on shall cons id er th e following fa ctors:
(i)Whethcr 1he person receiv in g the bene fit is a memb er of a gro up
or class oflow-incomc person s int ended to be the benefi ciaries of th e
assis ted housing, and the except ion wil l pcnn i1 such person to
receive genera ll y th r sa me interests or benefits as arc bei ng mndc
avai lable or provide IO 1he b'TOUp or class;
(ii)Wh eth er th e perso n ha s withd r.1wn from hi s or her func 1io 11s or
res ponsibiliti es , or the decision makin g process with respect to the
spec ific assis ted housin g in ques1i on:
(iii) Wh ether !he 1enan1 pro1e c1ion requircmcms of Sec. 91.153 arc
bein g obs erved:
(1,·) \\"hc ther th e af'fi nn mive marke1in g requircmen ls of' Sec . 9,.351
arc being obse rved and fo !l vwed: and
(v) Any other fa clor relevan t to the pa11i cipa1in g j uri sdicli on·s
dct(.1111inmion, inclu di ng the timi ng of the req ues ted excepti on.
Add11ionally. in acco rda nce with 14 CFR !'art 570, no employee . oflic ial.
agent or cons ultant of th e Su bGrant1..'C shall exercise any func ti on or
re sponsibili ty in whi ch n co nni ct of int eres t, rea l or apparent. wou ld arise .
17. The SuhGran1ee cannol engage in a federall y f'undcd co mra c1 wi 1h an y cn1i1y
regis 1crcd in th e LiSIS of Partie s Exc lud ed From Federal Pro curemcnl or
No nproc urcmcnt Programs.
B. No n-Appropria1i ons Clausr
rl1e Suh ramcc agrees that 11 will 111cll !c m every contra:t II enter~. which relic:-. upon C:JB G
monies for fundin g, a non-appropriation clLt usc that will prntcct Jtscl f. and th e Co unt y from any
liubility or re sponsihili1y or any suil whi'.11 n,ighl rcsuli from 1hc d,scon 11nuan cc ofCDB G funding
for any reason. Be ·ausc 1hi s SubGra nt .:e Agrcc menl invol ve, funds from a fe deral gram. 1<• th e
ex1ent 1herc is a eon lli c1 the funding provisio,,s of this SubGramcc Agreement. 1hc federal gr:1 111 and
th e federal sw 1u1 cs com rnl rat her than 1he provision s nf Scc11on 14-lJ 1-l 03.6. C.R .. wi1h regard IO
any publ ic wo rk p1 ujccts.
C. Ex pcncl iturr ll cs trictinu s
All CD BG funds that are ap proved by HUD fo r ex penditu re unJ er the Co um y's gra nt agrc ~incm .
in cludin g th ose that are id entified for th ,· ubG rn nt ec·, Projects and activi ti es . shall be allocated to •
the specific projects and activi ti es descr:L cd and hs ted in tl,c gra ,1! aycemems . The allo ca ted fL ·1d s
shall be used and expe nd ed onl v fo r th e projects and ac1iv i1i es for which the fund s are ident ified .
0 . Ag 1·cc mcn1 Changes
No projects or ac tivitie s. nor th e amo un all ocated therefore.::. may be cha ng ed withou t appro\'a l by
the Co um y and accepta nce of th e revised Fi nal Stat ement and ior Co nsol idated Plan by HUD, if
req uired . Cha nges must be req uested in writi ng and ma) not begin until a modificati on 10 thi s
Agree ment is full y executed .
E. Direc t Project Sup erv is ion and Ad ministrati on
The SubGrant ec shall he respons ible for the di rect supervision and adm ini stra1 1on of it s res pecti ve
projects or act ivi ties. TI1i s task shall be acco mpl is hed th ro ugh th e use of th e Sub Gru nl cc's staff.
agency and employees. Th e SubGra nt ee shall r.e responsi bl e for n,i y injmy to per.'°'"· 'lr oumage 10
propert y resu ltin g from the negl igem net s or errors and omi ss ion s of it s staff, agent s :,nd em1,l oyc es .
Beca use th e Sub Grantee is responsible for th e di rect supervision and admi nis tra ti on of it pn:,jccts
or activ iti es. th e Co unt y sha ll n I be li ab le or responsible for cos t overru ns by th e SubGrantec on
any proj ects or activ it ies. The Co umy shall have no duty or obli gatio n 10 provide an y a.:diti onal
fundin g 10 the ubGra ntec if its rrojccts or activities cannot be co mpl eted with th e fund s all ocated
hy th e Co unt y 10 the SubGran tce . Any cos t ov errun s shall he th e so le respons ibil ity of th e ~= •
I. The Sub Gran tee agrees that all fund s alloc ated to it for app r0vccl proj ects or activi ti es
shall he used so lel y for the puri oses approved by th e Cou nt y. Said funds shall not he
used for any non•ap provcd pu rpose s.
2. The ub Gra nt ee agree s that the f"u nds all oc nt cd for any approved projec ts or nctivities
shall be st ffi cient to co mplete sai t. proj ec ts or activ it ies wit hout an y add iti onal CD BG
fund ing .
T0 the c.,1c111 allt•wcd hj law. the SuhGrantcc shall 111dc111111 f~ and hold hamtless the ounty and i•s
ch:ctcd and apprnntcd officiah.. ofli ccrs . cmpl0yccs and agents rrnm and agnin sl an y and □11 lossrs.
damage s. liabillllc~. chum s. su11 :,,. actions or cos t~. including attomcys foe!-., made , as1-crtcd or
111ct11Tcd us a res ult of any damage or alleged dmnngl' to pt:rson or pnlpct1y (H.:casio ncd by the acts
or omi ssion!--of. uh irantcc. it !-of1iccrs . cmpl oycl.'s. age n1 s. con tra ctor:-. or suh contrac tors. aiising
out of or in any wu y con nected wit h th e Projec t or the pcrfomm ncr of thi s co ntra ct.
G. Bon clin g and ln sur:i ncl'
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lfth e SuhGrant ec's rroje :ts in vo lve constru cti on acuv itic s. un y Co ntra ctor 11 uses for said activnics
shall be rcquire<l to i,;0,•1de an,i maintain. unti l fin RI acce ptan ce by th e SubGrantec o f RII work by
such ontractor. th e kind !-. an d m11 ;,1mum am ounts of in i;•1 ran ce as fo l\cnvs:
Comprehcn si \'C General Lia bility : In the amount of not less than SI .000 .000 combined
single limit. Co verage to mclud c:
a. Prem is es Operati ons
b. Pro du cts'Compluc.1 Operatio ns
c. Broad Fonn C01,,r: ·tual Liab ilit y
d . In dependent C n•,nc tors
c. Broad Fonn Property Dama ge
Empl oyc..:s as t ,cl di ti 0nal lo surcd
g. Persona ! h ·:.:,v
h. Arapalw ~ c,,,.,," ,,nd th e SuhGran tec as Additional :-.l amed Ins ured
i. \.\'aivcr P! ub 1r.gation
~-Co mpreh ensive Automobile Liabilit y: In th e amount of not less than $1.000.000
co mbin ed single limit for hodily mjury unc\ pro perty damage . Coverage to includ e:
a. Arapahoe Co unty and the SubGrar.tcc cs add1u onal Named In s ured
3.
b. \\'aivcr of ubrognti on
Empl oyers Liability and WorkcTs Co mp , ,,s:ni or,. 'i'he Contra cto r shall secure and
maintain empl oyer's liab ility and \\l orkc ·•~ Comp ensatio n ln surnn cc that will protect
il again st an y and all clai1m, resulting fr om injuri cc; to ancl dea th of workers engaged
111 work under :.m y contruc t funded pursuan t to thi ~ ag:n..:c-mcnt. Co verage to in cl uck
Wai ver of Subrog ati on.
4. All referenced in surance pol icic~ an d/o r ccnificat cs of in suranc e shall be subject to
th e fo llowin g stipulation s:
a. L"ncl crwriter s shall ha ve no nght !-i of rcco vc~ subrogation against Arapah oe..·
Co um y or the ubGr:mtcc: it bein g th e inten t of the panics that the in suran ce
poli cies s<1 cITcct cd ~hall pn11cct the parties and l·e primal") ccwc ra gc for ~my
and all lo sses cov ered by the describ ed in suran ce.
5.
h The clau se cnll!l cd "Oth er ln surancl' Prov isio ns" co nrn in cd in :.m) pol ic~
mc ludm g Arap ahoe oun1 y m, an ad ditw nal named in sured shall not appl~
w Arapahoe Cou nt). llr the SuhGrartec
c. 11 ,c in sura nce co mpani es iss uin g th e pohl'.) c11 poli cic~ "ihall have no
rc;:Lo ur!--c again st Arapah oe Co unt ). or the ub Gra ntc c for payr,1 cnt of any
pn:mium s due or for any assess ments und er any fnnn nfan ~ polic y.
d. An~ and all dcdu ct ih lcs cu nt mncd in any insuran ce poli..:y shall ht' assu1n cd
h) and at th e sole ris k of th e ontr uc to r.
Ccrtifi cutc o f In suran ce: Th e Co nt raclor shall not co mm ence work u1,dcr any
con trnct fund (..-d purs uunt to th1~ Agreement until he ha s !-i uhmi tt cd to ,!~-..:
SuhGran tec . rccci\ i.:d ap proval thereof. ccni fi ca tcs of insura nce show in g th at he ha s
complied with the foregoing insurance req uirements . Th e SubGran tec shall also
subIT'il a copy of the Contractor's cenificates of insurance to the Co unty. •
6. otwithstanding the provi s,ons conta ined in this paragraph (HJ set forth
hereinabove, the Co unty reserves the right to modify or waive said prov isions for
projects or activities for whi ch these provisions would prove prohibiti ve . The
SubGrantee und ers um•s, however, that the decision to waive or modi f) th ose
provisions is full y wi tJ i; the di scretion of the Co unty.
In acco rd ance with 24 CFR parts ~-, and d5 , the followi ng bonding requirements shall appl y to all
projects exceeding the simplificxl ~cq uisitior threshold {c u1Tenlly $100,000):
I . A bi d guarantee In, .... · •ch b:dder equivalent to 5% of the bid price ;
2. A performance bo nd c•r. til e p4rt of the contractor fo r I 00 % of th e co ntract price ; and
3. A paymen t bond on the part of the contractor for I 00 % of the contract pric e.
H. Record s
The SubGrantee shall maintain a complete set of books and records documenting its use of CDBG
funds and its supervis ion 811d admi ni stratio n of the Project. Records are to include documentation
verifying Project eligibility and national objective compli ance, as well as financial 811d other
administrati ve aspects invol veci in performing th e Project. The SubGrant ee shall provide full
access to these books and records 10 the Cou nty, the Secretary of HUD or his designee, the Office
of Inspector General, 811d the Ge-· Acco unti:,g Office so that compli8J1ce with Federal laws 811d •
regu lation ~ may be con linaed . u.,Grant et: further agrees tc, provide to Iha County upon
req uest, a copy of any audit repon.. aining to the SubGrantec's fi n8Jl cial operation s during th e
term of this Agreemen t. All records pertaining to the Proje.:t are 10 be maint ai ned for a min imum
of five years 1oi 1owin1; close-o ut oft),e Project.
I . Repo rtin g
The SubGrantec shall file aii reports and other information nec.,ssary to comply with appl ir,ble
Federa l laws ,nd regulatir,ns as req ui red by th e Co unty and HUD. This shall includ e providing to
the Co un ty the in fo rm ation necess ary to compl ete annual Perfonnance Reports in P timei y fashion .
J. Timeliness
Th e SubGrant ec shall comply with the quarterl y perfonnance standaro s establi shed in Secti on 11 -C
of thi s Agreement. The SubGramee understand s th at fail ure to co mply wiQ1 the es wblishcd
stan daro s may lead to a cancellatio n of th e Project and a los s of all un expended funds.
K. Reimburse ment for Expenses
Th e Sub Gr8lltec agrees that before the Co unt y C8J1 di stribute 4n y CDl;lG ',nds lo it, the SubGrantee
mu st submi t to the Count)'s Housing and Co mmunity Dev elopment Services Divi sion
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docu menta tion in th e fo1m required by that Div ision whi ch pro perl y and fully idc111 ifie s th e amou nt
whi ch the SubG rant ee is requ es ting at tha t tim e. Th e Co unty shall ha ve ten ( I 0) wo rki ng days to
rev iew th e reque st. Upon app roval of th e requ est, the Co unty \\'ill di stri but e th e reques ted fund s tu
the . ubGra nt ee as soo n as poss ib le .
L. Prognu 11 In co me
All program in co me direc tl y denved fro m the Arap ahoe Co unty Co mmunit y Deve lopment lc loek
Grunt Pro gram received by the ubGrantec will be ret ain ed by th e SubGrant ee and will be
di spersed fo r its appro ,·ed DB G Project acti vities befo re add it io,i al DBG fund s are reque sted
fro m the Co unty. If th e project ceases to exi st , all program inco me and any outst andin g lo ans
di rectl y generated from th e use of CD BG fund s will be remitt ed to th e ount y. Th e a1,'1'eem cr.t sh~I\
re main in effect duri ng any period th at th e Sub Grant ec has co nt rol over CD'3 G fund s. includ ing
pro_brram in come .
M. Re al Pr operty
Real pro pert y acquired in who le or in part wi th DBG fu nd s sha ll be utili zed 111 accordan ce wi th
.he scop e and goa ls identified in Sect ions I and II of thi s Agreement . Shoul d the pro pert y in
questi on be so lo or otherwi se di sposed of; or the ap pro ved pro perty usage di seontin uc-d . th e
SubGrantee shall ad here to th e requi rement s of 24 CFR Part s 4 or 85 (a s a pplicable) regard ing th e
use and di spo sit ion of rea l p,opc11y .
N. tal c a nd Counry Law Compl i.mcc
All respo nsibi liti es of th e SubGrant cc enum erat ed herein sha ll he subj ec t to appli cab le tat e
statu tes and Co un ty ordin ances. reso luti ons. rules . an d re gu lat io ns.
0 . uh con t rac ts
If subco ntra ct s arc used on th e Project th e SuhG nmtcc ag rct.:s that the prov isio ns of th is Agrccmc 111
sh all a pp ly t<> any suhco ntr:i ct.
P. S11 s1.,c11 sio11 or Termina ti on
'i"h1 "' Agrccnwm ma: hL' 1111111cd '.a1cl: su spcnd L'd or h.:nrnnated up 1..m ,H1llc11 notification frnm tlu:
Cou nt: if the Suh Gnm tcc mat eria lly foil s 10 comply wi th any tcnn of this Agreement. TI1i ~
/\grcc1rn.:nt ma: also bl..' 1c1mi natt:d fo1 ClllWC lll Cncc h: mutual agrl!1..'1t1cnt of the Cou nt ) and the
uh Grn n1 c1.:.
Q. In th e event that th e Un of'G cncral Loc al Gov ernm ent shoul d withdra w fro m th e Cou nt)'s
"U rban County" designation. this Agn.:cmc.:n t shall tcnnin atr a!-of th e tcn ninati on dat e of th e
Cmmtv's CDBG gm nl Agreement with HI 10.
R. The uh ranter ce11ific, thlll to the best of iL1 knowledge and belie f:
L
I. l\o Fedcrul appropriaicd fu nds ha,c been paid or will be paid, byor on behalf of it. •
to an~ perso n for innucncing or attl.111pti ng to innucncc an officer or empl oyee of
any agency. a Mcmbl!r vf ongress. an officer or 1.!mployce of Congre ss, or an
employee of a Member of Congress in co nn ecti on with th e awa rd ing of any Federal
co ntra c1. 1hc mak ing of any Federal grant. 1hc mak,ng of any Federal loan. 1hc
entering int o of any coo pera tiv e agreement. and the ex ten sion. continuation.
renewa l. amendment. or modifi cat ion of any Fcclcrnl contract. grnnt. loan . or
coo perative agree ment ; and.
If anv fund s 01hcr 1han Federal appropiiaied funds have been paid or wi ll be paid 10
any person fo r influencing or attem pt ing to influ ence an officer or emplo yee of an~
agency. a Mt1nhcr of Congress. an officer or empl oyee of Co ngress. or an empl oyee.:
of ,1 Member of Co ngress in co nnection with th is Federal co ntract. gra nt. loan . or
cooperat iv e agreeme nt. it will co mpl ete and submit Standa rd Fonn-L~L.
"Disclosure Fann to Report Lobbying ," in accordance with it s ins tru ct ions.
S. Di sa ll owa n ct•
If 11 is dc1en11i ncd by HUD or n~her federal agency that th e 1::x pcnditure. 111 whole or in part. for the
SubGra nt ec's PrrJCCt or 111.:t ivity wa s improper. inappropria te or ineli gible fo1 reimbursement. then
1hc ubGr,1111ec shall rcimhursc lhc oun 1y 10 lhe lull cx 1cnt of 1h e <l1salh1wanec .
T. \'t:'rificatiun of L awful Prese nce
The ·ubGran1 ec shall be responsible for cnsu 1ing compliance with C.R.S. Sec1ion 2-l -76.5-1 O, h1 ·
verifying th1.: lawful presence or all pc.:r.-on s eighteen yea r~ of agl' or olch..,· wh{1 appl~ for any
be nefit s funded in whole or in pa11 by 1h c grant fund s 1ha1 arc 1h c subject of 1hi s Agreement.
SuhGra11t1.a: shall vc1ify lawful pn·:..c.:ncc in the manner rcqu irc.:d h~ the st:11 u1e. and c-~1all pro,·iJL'.
pn1 or oft.:omplia nt.:c.: upon th L· rc.:qu c"t ofthl' <1t1111y .
I\'. R[S PO NS IBI LITI ES OFTl·I E CO UN TY
.\. .\d mi11 i'i tr:1tin: Co ntrol
rhe Parti..::-. rt::..:og 11 11.l' and lm d1.T:-.taml that tht C'tiunt) \\ ill bL' lhL: gl1,·e rnmcmal c11111: n.:qu1rcd h1
l.'~CL:UIL: .ill grant ag.rc.:cmcnts rccciv~cl from 11 l 'I) pur suunt 1l1 th1.· C0unty's n.:qucst:,. lo r C'I IK1
fund :-.. ;\ccor(lmgl:, the 1,,,l1hGrantcL: agree s that a!-to It s pro.k ..:t:-. or acti, itics pc.:rfon11cd or
i.:o ncilll:tcd llll lcr an y CDBG agreement. thL: Count~ !-hall J1:1v1.· the nc cc..,s:l!'y ad111inistrat1VL: co11tn1l
rcc1uirc.:cl to meet I I! T'! n:quircmc ms.
B. Pcrfurrnan c.:c and Complian ce Mon ilorin g
ll,1.: l m1111y':-ad 111i11bl1 i l l\~ uhlignti ons to th\." SuhGrant cc pu rsuant to paragraph A abOVl' shall hl'
l11111 tc.:d Ill tile plTli..mrn 1i:cc or lhe mhm111str.i11, L' ta sb nc cc-;s ar~ to nmkc C'DllCi fu111b m ailnblc 10
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th e ub rantee u11d 10 provide Hous ing a11 d Co mmunit y Devel opment Scn•ices taff whos e job it
will be to monn or th e \'ariou s proicc ts funded with CDBG monie s 10 monit or co mpliance with
applicable Federal law s and ,egulation s.
C. Rcporti11 g to HUD
The County will he responsib le for seeing that all nece ssa ry rcpon s and infoonati '11 rsquired of th e
Cou nty arc filed with HUD and C>ther applicable Fed era l agencies in u 1,meli fash,·,~.
\I o :rENTOF T HE AG REE M ENT
VI.
This agreement. includin g an y do cuments attac hed us exhibit s which arc hcrchy incorporated herein
by reference. repre se nt s the entire and integra ted U!,'fCemcnt betw ee n the ou nt y, nnd Suh Grantec
and supersedes all prior neg tia1i ons, reprc cntati ons or agreemen ts, either wriuen or oral. Any
amendment s 10 this agreement mu st be in writing and igned by both the Count y. and SubGrantce .
If any ponion of thi s ugrc-cmcnt is found by a co un of co mpetent juri sdi ctio n 10 be , vie and /or
unenforcea bl e. it is th e intent of the panics that th e remainin ,; pon ion~ of thi s ag reeme nt ·!,all be of
fu ll force and effect .
NOT ICE
Not ice . to be prcw idcd under thi s Agreement shall he giv1.,; Li • 111111 ,;m1 either delivered hy hand
or deposited in the United tatcs ma il with sufficient posta ge ,., tht i.l Jd rLJsc s set forth:
To the Cou nt y: Aiapahoc ·ount~ .'\ttnm c~
5334 .. Pnncc Street
Litt leton. CO 80 166
Arap aho e oun t~ I lous ing an d C'n mmunit y Deve lopm ent . crviccs
1690 W . Linlcton Blvd .. /1 300
Lt lllcton. CO 801~0-:!069
1 o thl· SuhG!"anlcc: City ol l:ngl cwoCltl
I (1(1(1 Lngil'11on<l l'arkw:I\
Englcwllocl. ('0 80 I I (I
In Witn ess \\'hereof. the Parties have ca used thi s Agreement to be dul y executed this ______ day
of _____________ . 2010.
SubGrant ee : C ity f Engl ewood
SignaPJre James K . \:Voodward
____ Mu yo r ______________ _
Ti tle
Board of Co unty Co mmis sioners
Ara pah oe Co un ty. Co lorado
Don K.lcmmc 0 11 beha lf of th e Board of Co unt y Commi ss ioners
Pursuant to Reso lutio n ;!100140
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PROJECT B DGE T
COLUMN A COLUMN 13 COLUMN C COLUMN D
l'roj«I Acth·\lk, Eltim11rd 'l 0111t(o11or CUH G Fund~ (1lhrr Fund ~ lo111n1111NI
hlH'dl~ b~ linr l1rm) Arthh~
Pn~cct 3lhTIITII Sllllt lOfl, mcludm & ssn.ono SS.000 i4S,000
pasonncl COSb Lad 13;iscd
PmtlLIC!illlli'COm
Rchah1hu11mn 311d h:md~ nun n u.ooo S4 ~.1X1 S2Vlf'fl
loans~r,mlS
TOTAL : i l2(·.IIOU S~(. OCMI • -
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COUNCIL COMMUNICAT I O
Dal e: Age nd a It em : Subj ect:
A ugust 16, 20 10 11 a iii ln tergo\ ern mental Ag re ement s betwee n th e Ci t)
and A rap ahoe County
Init ia ted 8)':
Co mmuni ty D e, elo pm ent D f:: partment
I Staff So urce:
Janet Grim mett , H ous ing Finance Spe ci dii:.: --
COUNCIL GOAL AND PREV I OUS COUNCIL ACT I ON
Co uncil passe d Ordinance No. n , Se ries o :· 2009 relatin g to the participa ti o n in the Urban County
Entitlem ent Program for CDBG and HOME fu nd s fo r fis cal )'ea rs 20 10 thro ugh 20 12 ; and abo
passed Resol utio n o. 71. Se ri es 0 1 200 suppo rtin g th e submissio n of appli ca ti ons for 2010 CDBG
funding.
RECOMME NDED ACT ION
Staff reco mm end s Council ap prO\ ea bill tor an or din ance au thorizing the exec uti on of two
Intergove rnm ental Subgrant ee Agree ment s for the :!O 10 Arapahoe Cou nt\1 Co mmunity
De ve lopm ent Bloc k Gran t Pro gram be tween th e Arapah oe Boa rd of Coun tr Com mi ss ioners and
the it\' of En glewood.
BACKG RO UND , ANALYS IS, AND ALTE RNATIVES IDE NTIFI ED
The Federal Co 111111unit\ D e1 elopment Bl ock Grant (C DBG ) Program pr m ides grant s to unit s 0 1
local gove rnm ent and urb an co un ties to mee t housin g and co mmtmit y deve lop men t nee ds . The
objec tive o i th e Pr ogram 1s achie1 ed th rou gh projec ts d ve lop ed b1 th e local gm ernm nt that are
des igned to g1, e priori t) to th ose ac th it1 es tha t benefi t Im,-and mode rat e-in come ian1ili es. Fund s
are allo cated by Stt1tut orv formul a to t.,ch en titleme n! area. Ara pah oe Co unty is an approv ed
':'nti tlement arc:, The-grJn t iund~ ~UL1 d1s tribut t•d b) Arapc1hue Cuun t, tu eddl p,u11upal111g LI i \
\\ tth in th e cmmt\
For Fi ~O I 0, 1unds "ere apprm eel to supp ort tl w toll m, ing proje ct:
Sii.:i00
550,000
tor 1he En erg1 11kient Ens lewoocl (E3) p roject to p rovi de ma lchin g grant s to ni ne
Im, to r,0cfe rat e income homem, IH?rs for ene rg) efflci enq mtenor and exteri or
home im provements ; and ,
io r th e H ousin g Rehabi litation ;md Handyma n Pr ojec t to prov id e loa n:, and gra nt s to
fo ur lo\\ t mod rate inco me homeow ners for general home im 1. •n1 en ts .
FINANCIAL IMPACT
The e)(1s11ng emp loyees in Comm uni ty De1,elop 11ent are ava il ab le to adin1rnste 1 th e projec ts and
th ir salaries and benefi t, are pa rt of the C 1ty's co ntribut ion. The City ,v iii , ,,, e a portion o f th e
DBG funding from th e E3 Pro1et1 \est. Sc. 500) and tlv, Ho usin g Rehabii,ta.:•,i Projec t (es t
S5,000) to pa , ti•lly of.';et the costs oi those :,al aries •nd ~ene fit s.
LIST Of ATTAC HMENTS
81 11 for an OrdinJ 11 ce
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