HomeMy WebLinkAbout2009 Resolution No. 036• RESOLUTION NO . --1!t.
SERIES OF 2009
A RESOLUTION APPROVING A SUPPLEMENT AL APP ROPRlA TION TO THE 2008
BUDGET AND TRANSFER BETWEEN FUNDS .
WHEREAS . the Cit y of Englewood is requ ired by Cit y Chaner to en sure tha t expenditures do
not exceed le ga ll y adopted appropriati ons; and
WHEREAS, the 2008 Budget was submitt ed and ap proved by th e Englewood City Co uncil in
October 2007; and
WHEREAS , thi s supplement al appropri ation to th e 2008 Budget is due to tota l expenditures
for the year not bein g full y known, until all expenditures are paid , which is often months after
yea r-end and therefo re not appropriated at the time the 2008 Budget was prepared ;
NOW, THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD , COLORADO, AS FOLLOWS :
Section I. The Budget for the City of Englewood . Co lorado. is hereby amended for the year
ending 2008 . as follow s:
2008 SUPPLEMENT AL APPROPRIA TJON
• GENERAL FUND
•
S, •URCE OF FUN1.>S:
Reimbursement -State Wildland Fires
Pirates Cove Revenues
Unreserved/Undesignatcd Fund Balance
Total
USE OF FUNDS:
$ 65 ,000
$170 ,000
$ 55.700
$290,700
Human Reso urces Department-Lega l Expenditures $ 8.700
Fire Depanment-Wildland Fires Depl oym ent Overtime $ 65,000
Fire Department-Democratic Na ti onal Co nvent ion Ovenime $ 13 .000
Parks & Recreation-Emergency Boiler Repl ace ment at Pirat es Cove $ 40,000
Parks & Recreation-Gas and Electri c Expenditures Higher than expected $ 34,000
Parks & Recrea tion-Pirate s Cove Expenditures Based on Higher Attendance $130 000
Total Use of fund, $290 ,700
CA PITAL PROJECTS FUND
SOlJRCE OF FUNDS :
Unreserved/U ndesignated Fund Balance $ 75 ,000
USE OF FUNDS :
Transfer to Public t-J1provement Fund S 75 ,000
PUBLIC IJ\IPRO\.EMENT FUND •
SOURCE OF FUNDS :
Transfer in from Ca pital Projects Fwid S 75.000
USE OF FUNDS :
Unreserved/Undcsignated Fund Bal ance $ 75 ,000
DONORS FUND
SOURCE OF FUNDS:
Reserved Fund Balance-Police Department $ 95 ,000
USE OF FUNDS:
Police Department -For Fox Street Station Roo f S 23 ,000
Police Department-lAFIS Fingerprint Equi pment $ 29,000
Police Department-Emergency Lighting Equipment S 17 ,000
Police Department-Juvenile Offender Management Software $ 24,000
Poli ce Department-Vict ims Assistance Program L.l,QQ9.
Total S 95,000
COMMERCIAL JY;VOL VING LOAN F!Jlfil
SOURCE OF FUNDS :
Unreserved/Undesi gnated Fund Bal ance $30 ,212 • USE OF FUNDS:
Grru,: to Micro Business Deve lop ment $30 ,212
SEWER FUND
SOURCE OF FUNDS:
Reta ined Earnings $775 ,000
USE OF FUNDS:
Ca pitai Budgeted in 2007 completed in 2008 $775.000
CONCRETE lJTll.,JTY FUND
SOURCE OF FUNDS :
Retained Earnings $130 ,000
USE OF FUNDS :
Capital Budgeted in 2007 completed in 2008 $130 ,000
CENTRAL SERVICES FUND
SOURCE OF FUNnS:
Billings to Departments S 20 ,000 •
•
•
•
USE OF HiNDS :
Co st of goods so ld $20,000
Section 2. The Ci ty Manager and the Director of Finance and Administrat ive Services are
hereby authorized to make th e above cha nge s to the 200 8 Budget fo r the City of Englewood.
ADOPTED AND APPROVED thi s 20 , day of April , 2009.
I, Loucrishia A. Ellis , City Clerk for Wr City of Englewood,
above is a true copy of Resolution No . ,2/!2_, Seri es of2 9 .
•
•
•
COUNCIL COMMUNICATION
Date : Agenda Item : Subject:
April 20, 2009 11 Ci Resolution for year-en d supplemental appropriatio ns
to the 2008 Budget and transfer between funds
Initiated By:
Finance and Administrative Services Department
I Staff Source:
Frank Gryglewicz, Director
COUNCIL GOAL AND PREVIOUS cou~•CIL ACTION
City Council has not discussed this supplemental or transfer specifically but ap proved the 2008
Budget and Appropriations Ord ina nces on final reading on October 19, 2007 .
RECOMMENDED ACTION
Staff recommends City Council approve the attached resolution ior a supplemental appropriation to
the 2008 Budget for the following funds :
GENERA! FUND;
SOURCE OF FUNDS:
Relmbursemont -State ildlan d Fires
Pirates Co\-e Revenues
Unreserved/Undesignated Fund Balance
Total
USE OF FUNDS :
Human Resources Department-legal Expenditures
Fire Department• Wllcii.,d Fires Deployment Overtime
Fire Departm en t • Democr,1tic National Convention Ov erti me
Parks & Recreation -Emergency Boller Replacement
Parks & Recreation -Gas and Electric Expenditures Higher Than Expected
Parks & Recrea tio n -Pirates Cove Expenditures Based on Higher Attendance
Total Use of Funds
CAPITAL fBQIEQS FUND ;
SOURCE OF FUNDS :
Unreserved/U ndesig nated Fund Balan ce
USE OF FUNDS :
Tra11sfer to Public lmprov ~ment Fund
$65,000
$170,000
.lli.Zl!!!
$290,700
$8,700
$65,000
$13,000
$40,000
$34,000
...lliQ.llQQ
$290,700
$75,000
$75,000
PUBLIC IMPROVEMENT FUND : • SOURCE Of FUND S:
Transfer In From Capital Projects Fund S75,000
USE OF FU NDS :
Unreserve:!/Unde signa 1e,: Fu nd Ba lance $75 ,000
DONORS FUND :
SOURCE Of FUNDS:
Reserved Fund Balance -Safety Services $95 ,000
USE OF FUNDS :
Safety Services -Fox Street Station Roof S23 ,000
Safety Services -IAF IS Fingerprint Equipment S2 9.000
Safety Services -Emergency Ligh:ing Equ ipmen t 51 7,000
Safety Service s -Ju ve nile Offender Manageme nt Software S24 ,000
Safety Services -Vic tim s Assis tance Program --ll.QQQ
Total 59 5,000
COMMERCIAL REVOLVING L~
SOURCE Of FUNDS :
Unreserved/Undeslgnated Fund Balan ce $30,2 12
USE Of FUNDS:
Grant to M icro Business r>e ve lopment
SEWER FUND;
S30,212 •
SOURCE OF FUNDS :
Retained Earnings S775,000
USE Of FUNDS:
Capital Budgeted in 2007 Completed in 2006 57 75,000
CQNCRm UTJUTY FUND;
SOURCE OF FUNDS :
Retained Earnings $130,000
USE Of FUNDS :
Capital Budgeted in 2007 Completed in 2006 $130,000
CENTRAL SERVICES FU ND:
SOURCE OF FUNDS :
Billings to Departm ent s S20,000
USE Of FUNDS:
Cost of Goods Sold S20,000
ti
• BACKGROUND, ANALYS IS , AND ALTERNATIVES IDENTIFIED
Th e suppleme n tal appropria ti ons for 2008 are µresented ior Council 's considerati o n at th is tim e
be cause to tal ex pe nditures fo r th e y ea r are often not full , known until all expenditure , ar e paid ,
w hich is o ft en months after year-end.
The Genera l Fu nd incurred unexpected and unbudge ted expenditures for Fi re Department
overti me, H uman Kes o urces ' legal expenditures, and Parks and Recrea tions expenditures ior an
emerge ncy boiler repla c emen t, in c rease d en ergy expe.,ditures, an d in creased attendance at Pirat es
Cove.
Th e C3pital Pr ojects Fund is transferring $75,000 to the Public Improveme nt Fund (PIF ) l ,eca use
revenues in the PIF fe ll short of es timates and w ith out the transfer the funr. bal ance would b e
negati ve.
The Donors Fund expended funds for Police-related expe nditures that we re no t included o r
anticipated in the o riginal 2008 Budget.
Th e Commercial Revolving Loan Fun d made a grant to Mic ro Bu siness Development in 2008 but
the use of these funds was no t antic ipa ted and th erefore no t appropri ated at th e time th e 2008
Budget was prepared.
The Sewer and Concrete Utility Funds completed capital projects in 2008 that w er e originall y
budgeted in 2007. The appropriations lapsed so a supplemen tal appropriation is required.
• The Central Services Fund's cos t of goods so ld w as high er than ex p ec ted fo r 2008 but will b e offset
by interdepartmen tal billings.
•
FINANCIAL IMPACT
Th e supplement appropriations w ere part of the 2008 Prop ose d Budget ,n th ere will not be an
impac t o n th e Budget as approved by Co uncil.
• The G eneral Fund 's 2008 unreserved/undesignated fund balance d ecreas ·: SSS,700.
• Th e D o nors Fund 's reserved fund balar ce decreased by $95,000 for 2008 .
• The Commercial Revolvin g Loan Fund ', 2008 ending unrese rved/undesignated fund
balance dec rease d $30,212
• Th e Sewer Fund 's 2008 retai ned earn in gs de creased $775,000
• The Concrete Utility Fund 's reta in ed earni ngs are reduced S 130,0 UO
• Th e Ce ntral Serv ices' 2008 c ost of goods so ld increas ed $20,000 b ut was offse t by
ad ditio n al bi llings o r reve nues .
LIST OF ATTACHMENTS
Proposed Resol ution