HomeMy WebLinkAbout2009 Ordinance No. 002•
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ORDINAN C:, NO . A
SE RIES OF 2009 --
CONTRACT. NO, 'b ~ )t;o7 9 b ii
BY AUTH ORITY
COUNC IL ~J ILL NO . 4
fNTRODU CE D BY COUNC IL
MEMBER PENN
AN ORDINANCE AUTHORIZING "CONTRACT AMENDMENT #2" TO AN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE COLORADO DEPARTMENT or
TRANSPORTAT ION (CDOT) AND THE CITY OF 'C:NGLEWOOD, COLORADO, THAT
PERTAINS TO CONSTRUCT ION OF A BRIDGE OVER THE PLATTE RIVEi,. AT
DARTMOUT H AVENUE .
WHEREAS, th e connection between tho Little Dry Creek Trail and the Mary Carte r Greenway
Trail requires bicycles and pedestrians to crc,ss the Plaue River on the Dartmouth Avenue Bridge ;
and
WHEREAS , the Eng lewood City Council Authorized the City's applir.ation for federal funds
under the "Safe Accountable Flexible Efficient Transportation Equity Act-Legacy for Users" with
the passage of Resoluti on No . 77, Series vf2005 ; and
WHEREAS, the Englewood City Council Authorized an IGA with COOT for $73,000 whicl·
related to the design or a brid ge over the Pl r.tte River at Dartmouth /,venue with the passage of
Ordinance No. 37, Se ries of2006; and
WHEREAS, the pa ssage of Ordinance No . 57 , Series of 2008 authorized Con tract Amendment
#I and the acceptance of an add itional $362,000 for the cons truction phase of a bridge ove r th e
Platte Ri ver nt Dartmouth Avenue; and
WHEREAS, the project in cu rrentl y under construction and this Amendment #2 docs not change
the funding so urces or total project costs prc!»entcd to City Council at the time ot award; and
WHE REAS, the passage of this proposed Ordinance will chnnge three provisions f the existing
IGA as detailed below:
I. Change the over-matching fund amount on Ex hib it C-2 from $1 12,750.00 to $335 ,500 .
(This is a "hou sekeeping" change for the Agreement. COOT was awa re that Englewood
would provide additional over-match before they issued the "Conc urren ce to Award ' for
the project.)
2. Update the Special Provisio ns l< (;!)OT's current version . (These-:hnngcs arc min or and
bave been re viewed and approved br the Ci ty Allomey's Office .)
3. Replace the Fund ing Lcuer with the Opti on Letter by revising Section 25 and Exhibit F.
(The Option Leu er would allow CDO f and Englcwooo to make certain contract changes
without a fonna l nmendmcnt to the IGA. TI,e Op tion Letter will strcnm lin c th e process
for fundir.r, changes that do not affect the original terms of the IGA. One example where
this cC'ulrl ha ve bee n used is the change in over-matching funds in item I above.)
OW, TH EREFORE , BE IT RDA INED BY THE !TY COUNC IL OF THE !TY F
ENGLEWOOD, COLORADO, AS FOLLOWS:
Sec ti on I. Th e City Co un cil of the Ci ty of Eng lewoo d, Co lora do, hereby aut horizes ,;Cont rac t
Amendme nt #2", to the existing "Trans port ati on Enh nncement Co ntract'', fo r th e three provis ions
of the ex isting !GA whi ch re late to the constructi on of Pl aue Ri ve r Brid ge at Dartmou th at the
Englewood Go lf Cou rse, auached as Exhibit A.
Sec ti on 2. The Ma yo r and the Cit y Cler k are hereby auth orized to si gn an d auest sa id "Co ntract
Amendment #2", on beh alf of the City of Englewood.
Intro,lu ced, read in full , and passed on fir st read ing on th e 20 th day of Jan uary , 2009 .
Publi shed as a Bill for an Ordinan ce in th e City's official newspaper on the 23"' da y of Jan uary,
2009 .
Published as a Bill fo r , 1 Ord inan ce on the City's offi cia l web site begi nnin g on th e 21st day of
January, 2009 fo r thirt y (30) days .
Rea d by title and pa ssed on fin al rea ding on the 2nd day ofFebruary, 2009 .
Publi sh ed by ti tle in the City 's official news paper as Ordinance No . .c=, Series of 20G7, on
the 6th day of February, 2009 .
I, Loucri shia A. Ellis , City Clerk of the Ci ty of Englewood , Co lorado , hereby certi fy that the
above and fo rego ing is a true co py of the Ordinance pa ssed on fin al ding and publi shed by
title as Ordin ance No . 2::::,, Series of 2009 .
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(FMLAWllK)
l'IIO,IECT STE M395-0 l 2, (159 11 )
Regio n 6, (,ll·URP)
09 II A6 ooo•o
SAi' ID 27 100075!
CONTRACT AMENDMENT #2
THI SAMEN DM ENT ,is made th is __ dayof _____ ,20 __ ,byandbetweo th e
Stat e of Colorado for th e use and bcnefil of 1he Colorad o Departm ent of Transportation , herei•ft.cr
referred to as th e "Stn te", and th e CITY OF ENG LEWOOD, IOOO Eng lewood Parkw ay, Engle10od ,
Co lorado, 80 11 0, CDOT Ve nd or #: 20 00021 , herein afte r referred lo as the "Contractor" or th e "local
Ag ency".
FACTUAL RECITALS
I. Authori ty exis ts in the law and fund s have been budgeted , appropri ated and otherwi se nade
availab le and a sufficien t unen cumbered bal ance th ereof remain s avai lable for this Proj ec t ,s set
forth below ; and ,
2. Required appro va l, clearan ce, and coordination has been acco mpli shed from and with app rqiri ate
agenci es; and ,
3. Th e Partie s entered into the contract dated Janu ary 9, 2007 , ro utin g number 07 HA6 00035, la>own
her eafter as "th e Bas ic Contrac t", and Contract Amendm ent #I dated Jul y 3, 2008 , routing number
06 HA 600 126; and,
4. The Basic Contract is an intergovern mental agreement betw ee n the State and the Con1rac 1or
co nsis tin g of des ignin g and co nstnming a bike and pedes trian bridge across th e Pl atte River on th e
so uth side of Dartm outh Avenue and a 300 foot bik e path co nn ecting Littl e Dry Creek and Mary
Carte r Greenway Bike Path s in En glewoo d, Colorado ; and ,
5. The Basic Contrael is s1ill in elTect and prov id es for changes to it s terms and co nditi ons by s•ritten
suppl ement or cont ract amen dm ent; and ,
6. The Parti es also now desire to amend th e Basi c Contract to od d f,•nding to th e construction phase
by re vising Rec it al I and Ex hibit C, updat e th e Specinl Prov ision s ta th e current version and
repln ce th e Fun din g Letter with th e Option Letter by rev isin g Sect ion 25 an rl Ex hibit F;
7. The Parti es en ter into thi s Ame ndm en t purs uant to th e prov ision s of Co lora do Rev ised Statutes,
Sections 24 -30-1401 et seq., Secti on 43-1-106 , and Sec io n 43-1-110 , as amended .
NOW THEREFORE, it is hereby agreed that:
Con sideration for thi s Am endment co nsists of the pa yments th at shall be mad e pursuant to thi s
Amendm ent and th e pro mi se s and agree ments herein se t forth .
I, This Amendment is sup pl emental to the Bas ic Contract , whi ch is , by thi s reference , in co ,vorated
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hcn.::in and made II pan hereoC and all tcnn s, co ndit ion s, and provis io ns thereof, un less specificall y
mod i fi ed herei n, are 10 upp ly 10 thi s .Amendm ent as th oug h they were express ly rewri tt en, •
inco rpora ted, and in clu ded herei n.
2. Th e Ba sic Co nt rac t is and shal: be modifi ed, alt ere d, and changed in the fo ll ow ing res pec ts onl y:
n. Re cital Num be r I shall be amend ed to read as fo ll ows :
Auth ori ty ex ists in th e law and fund have beer budget~d, appropria ted and otherwi se made avai lable
and a su ffi cient un committ ed ba lance th ereof remams ava il ab le for payment of projec t and Local Agen cy
costs in Fund Number 400, Functi ons 3020 and 330 1, GL Acc t. 42312000 11 , WBS Elements 159 11.10.30
and 15911.2 0. I 0, (Contract Encumbran ce Am oun t: Desi gn -$9 1.250.00, Constructio n -$788,000 .00, Th is
Con tract -$87 9,250 .00). The Basi c Co ntract en cumbered $9 1, 250.00 , Amendment #I encumb ered
$54 7,000.00 and thi s amen dm ent encumbers $149,750.00 for a total co ntrac t encumbrance amount of
$879,250 .00.
b. Exh ibit C to the Bas ic Contract shall be removed and replaced in it s entirety by Exhibit C-
2, which is attached hereto and in corporated herein by thi s reference . All references in the
Basic Contract to Exhibit C shall be re moved and replaced by Exh ibit C-2, as appropri ate.
c. Exhibit F (Fun ding Letter) sbai l be remov ed aud repl aced with the Sample IGA Option
Letter (atta ched) and th e co rrespond in g language in Section 25 shall be rem oved and
replaced in its entirety by the folluw ing :
Section 25. Op tion Letters
Opti on Letters may be used to ext and Ag reemen t term, chang e th e level of serv ice within th e current te rm
due to unexpec ted ovennatch, ad d a phase without increa sing co ntruct dol lars, or in crease or dec rease th e
amount of fundin g. These options 11re limited to the specific scena ri os listed belo w. The Opti on L"tter
shall not be deem ed valid until signed by th e State Co ntroller or an auth orized delega te. Fo ll owing arc th e
app li catio ns for the individua l option s under th e Opti on Lett er form:
Option I -Op ti on lo extend or renew (t his op ti on appli es lo Hi ghway and Signal maint enance
co ntracts onl y). In I~-1ve nt th e Stat e des ires lo co ntinu e th e Servi ces and a r<::plac ement co nt ra ct has
not been full y ap proveu by th e termin ati on date of thi s contra ct, th e Slate, upon written noti ce to
Co ntractor, may unilaterall y •:x:e.n d this con tra ct for a peri od of up to one (I) year. "Jbe co ntra cl shall
be ex tended und er th e sa me tenns and con diti ons as th e or igin al contract , in cludin g, but no t limi ted to
pri ces , ra tes and service deliv ery req uirements. Thi s ex tensio u shall tennin ate at th e end of th e one (I)
year period or when th e re pla ceme nt co ntract is signed by th e C<'lorud o Slate Co nt ro ll er or an
authorized delega te.
The State may exerc ise thi s opti on by prov idin g 11 fu ll y exec ut ed opt ion to th e co ntractor, within thirty (30)
day s prio r to th e end of th e current co ntract tenn , in a fo rm sub slnnt in ll y equivalen t to Exhibit F. If the
State exerc ises thi s op ti on, th e ex tend ed contra ct will be con sidered lo in cl ud e thi s opti on provis ion. The
total du ra ti on of thi s co nlracl , in cluding the exerc ise of any option s under thi s clause, shall not ext ,ed fiv e
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Opt.io n 2 -L ev el of se rvice chunge wi thin current te nn clu e to unex pec ted ovcrmn tch in an ove rhi d
sit uati on only . In the ev ent th e State hos cont racted all proj ec t fund ing and th e Loc al Ag ency's
cons1 rn c1ion lid is higher tha n expected , this opti on all ow s fo r add iti onal Local Ove nn atch duii ars 10
be prov id ed by th e Loc al Age ncy to be add ed to th e co niract. Thi s opti on is on ly ap pli cabl e fo r Local
Ove nn atch on an overbid situ ati on and shall not be in tended fo r any othe r Local Ove 1match fu ndin g.
The Srnt e ma y unil atera ll y in creas e th e tota l doll ars of this co ntrnc t as stipul ated by tl1e executed
Op tion Letter (Exhibit F), which will bri ng th e max imum amount pa ya ble under thi s co nt ra ct to th e
amo unt indi ca ted in Ex hi bit C-1 attac hed to th e exec ut ed Option Lett er (fu ture changes to Ex hibit C
shall be labeled as C-2 , C-3, etc, as app li ca bl e). Perfo nn ance of th e serv ices sha ll continu e und er th e
same tenn s as establi shed in the contract. Th e S tate will use 1he F inancial Sta tement s ubmitted by th e
loca l Agency fa r "Co ncurrence to Advertis e" as evidence oflhe Local A genc y 's intent to award an d it
will also provide the additional amount required to exercl,e th l, option. If the State exerc ises thi s
opti on, the co ntract will be co nsid ered to includ e this opt ion prov ision.
Option 3 -Qi!ti on to add overl apping ph ase with out in crea.s jng contract doll ars. The State may requ ire the
contra ctor to be gin a i:has e th at may in clud e Des ign , Co nstru ction , En vironmental, Utiliti es,
ROW In ci dent als or Miscellaneo us (thi s does not appl y to Acqui siti on/Reloca ti on or Rai lroa ds) as det ail ed
in Exhibit A and at th e same tcnn s and condi tions stated in th e orig ina l co ntrac t with the contract dollars
re maining th e sam e. The State ma y exercise thi s opti on by providin g a full y exec uted option to the
contractor within thi rty (30) days before the initial targeted start date of th e ph ase, in a fo nn sub stan ti all y
equi val ent to Exhibit F. If th e State exercises thi s opti on, the co ntract will be co nsidered to include thi s
opti on prov ision .
Option 4 -To upd ate fu nding (in creases and /or dec rea ses ) with a new Exhibit C. Thi s option ca n be
used to increase and/or decrease th e overall co ntrac t doll ars (state, federal, loca l matc h, loca l agency
ove nn atch) to date, by rep lacing the ori gin al fun ding exhibit (Exhib it C) in the Ori gin al Con trac t wi th
an updated Ex hibit C-1 (s ub seq uent exhi bits to Exhi bit C-1 shall be labe led C-2 , C-3 , etc).
Th e State may hav e a need to up date changes to state, federal, local match and loca l age ncy ovenn atch
fu nds as outlin ed in Ex hib it C-I, wh ich will be attached to the option fo nn. Th e Sta te may exercise thi s
option by provid in g a full y ex ec ut ed option to th e contractor with in thirty (30) days aft .er th e St ate has
rece ived notice of fundin g changes , in a fo nn s ubstantia ll y eq ui va lent to Exhibit F. If th e Stute exe rc ises
thi s op tion , th e contrac t will be consid ered to in clud e thi s opti on prov ision.
d. The Spec ia l Provisions to th e Ba si c Contract nhall be re moved and repl aced in its entirety
by th e fo ll owin g:
SPECIAL PROVISIONS
The Spodal Provisions npply lo al oontracts excopt where noted In 1/alic:$.
1. CONTROLLER'S APPROVAL CR S §24-30-202 (1). Thls contrad. shall not bo doemocl valid u,lil II has boefl approved by the Colorado Stale
Conlroller or designee .
2. FUND AVAILAB ILITY. CRS §24-30-202(5 ,5). flnardal obligaUonsol the Slate payable all.Of lhe 0.JITI!nl fiscal yoar are conUngont upon ftrids for
lhat purpose being appropriated , budgetod , and olhorMse made available .
J. INDEMNIFICATION . To the extent authorized by law, tho Contractorshall lndermlfy, sa ve . and hold harmless the Sta le, Its ~sand agents,
egalnst any and au dalms, damages, 11abiity and court awards lrdudlng costs, expenses , ar.d attomoy fees and mlotod oosta , no..ned as a rosut of any
nd or omission by Contra ctor, or lls employees, ogonta, suba>ntrae'"lni, or asslgnoes pursuant to the terms of this contract
{Appl /cable Only to lnt-,povemmental Contracts) No term or condition of this conttad sha1! be c:oostrued or ~terpreted as a waiver, express or
Implied , ol any of lhe Immunities, rights, benefits, prolec:lion, or other provisions , of lhe ColoradO Go verrrnental lrrrm inlty Act, CRS §24-10.101 et &eQ., or
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tne Federal T011 Claims Act, 2B USC. 2671 ot seq., as applle,;1blo, as now or hOnw l!or amonded
4, JNOEPE rlDENT CONTRA CTOR . 4 CCR 801-2 Contractor Shalt perform 1ts duties hereooder as an nclopondont cont,actor and not as an
employee Neither oomractor nor ony agonl or employee ol a>ntrador shall be or shall be deomod to be :m agcn l or omployeo of tho state Cont;actor
snan pa y when due all required employment taxes and Income ta11:es ant! local hoad taxes on any monies paid by lhe stato pursuant to Uus contract .
ContractOf m..i<nov..1odgos lhal oontraelof and 115 omployoos are not ent1Uod to unornplo}'fflOnt insurance bonofitn unless a>nttacior or o third par1y
provides such coverage and lhal tho Slate does not pay for or othefv.1se provide such covorage , Contractor &hall ha1-e no authorization, express or
implied, to bind the Slate to any agreement. Sability or i.n:l0tstand1ng, except as exprussly set forth herell Contractor sha ff pro \llOO and keep i, force
v.orkers' oompensa!IDn (and provide proof of such insurance when roquested by lhe state) and unomploymenl cnmponsallon Insurance in the amounts
required by law and shall bo SOloly respons!blo !of its ads and those of Its employees and agents.
5. NON-DISCRIM IN ATION. Contradol" agrees to complywilh the Iott or am the spirit of all appic:ablo State and focloral la-Mi rospod,ngdisaimlnalion
and Ll'lfalr employmOnl practices.
6. CHOICE OF LAW , The laws of UlO Sta1o of Colorado , and rule~ and regulations lssuod pursuant U'IOf'Olo. Shall bo oppliod In the inlerpretation,
exerullon, and enlortemonl olthls oontrad. Anyprovisb<lolthis conlra ct. whether 0t nol lnoorporatod horolnbyraloronce, .....nich pro'v'ides b'art>ltratlon
by any oxtra,judiclal bod)' or person or 'Mlk:h Is Olherwlso in oonnid with said laws , rules, and reglialions shal be oonsidered lllA and void, Nothing
containodlnanyprovlsklninoorporatedhereln byrcfe.-onoev.hlchpu-portslonegateltvsoranyolherspedalproylslon ln wholeorinparlshalbe ,r'id or
enlorr.oable or aval!able In any adion at law, whethor l ,y wa y of oomplaint. defense, or olheJ"Mse. Any provision rendered rd ard void by lhe or 1tion
of this provision wil nol lnvalldate tho remainder of this oontract. to the elllent lhat this contrad Is c:apable of oxecution. Al ell limes du1 g lhe
performance of thi s oontract, Contrador shall strictly adhere to all applic.able foderal and Slate laws, rules. and regulations that have been °' may
hereafter be established .
7. VENDOR OFFSET. CR S §§24-30-202 (1) and 24-30-202.4. (Not Applicable to lntergovommontal Agreements] Tho State Conlroler may
withhold payment of certain deblS owed lo Sta te agencies ln!Of the State's vendor offset Intercept syslem for: (a) unpaid child support debts 01' child
support arrearages; (b) ~ balances of tax, accrued Interest. or other charges speclfted In CRS §39-21-101, et. seq.; (c) ll'lpllld loans duo to tho
Student Loan Division ol lhe Oepartmont ofHigherEducalk>n ;(d)amou,ts requi'ed tobe paid to the Une"1)1oymen! Coff1)eosat:on Fl.nd; and (")other
~ debts certified by lhe State Controller as 0'Mng to lhe Slate as a resiA of final agency delerrmlllbn or judicial action.
8. SOFTWARE PIRACY PROH1BmON . Govtmor's Exocuth,• Order D 002 00. No State orolherpubllcft.nds paya~under this oontrad shall be
used ror lhe acxiulsltlon, operation, or maintenance or COlnp'Jter sortwore ~ violation of foderal copyright laws or applicable Uoenslrlil restnctions .
Contrador hereby certifies lhat. for the tenn of U.s oontrad and an; extensions, Contrador has~ pace appro?iaie systems and conltots 10 prevent sudl
~ruse of pubic fl.rids . II tho Slate detemlf'les that Conlractoris In violation ofltis parac,aph, the State may exercise anyremedyevallable allaw
or equity or under this r.ontrad, Including, without llnilation, lnrnediats tennlnation of this oonta ad and any remedy consistent with federal oopyng,t laws
or applcable llc:enslng restridlons.
9. EMPLOYEE FINANctAL INTEREST. CRS §24-18-201 and §24-50-507. The signatorles averlhaltolherknov.tooge,ro empoyc6oflhe &ate has
any personal or beneficial Interest v.t\atsoever In tho service or property desoibed In lhis contract
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10 . PUBLIC CONTRACTS FOR SERVIC ES. CRS §8•17.5-101 . [Not Applica ble to agreements relating to the offer. luuance, or sa le •
of .securities, lnves lment advisory s.rvlcH or fund management u rvicas, sponsored proj.c:ts, lnt•rvovernmen taf agreements , or
Information technology services or producls and Hrv/ces] Coo!rador c:e rtif10s. •.varmnts , and agrees that 11 doe:; not knowingly omploy
or contrad with on fllegal alien who wilt perform work under th is conlrad and wl11 conrirm the employmanl eUglblllly of all employees whO ore
newty hired for employment In the United Sta tes to perfgnn wort under !his contract. through pa rticipation In the E-Verlfy Program or the
Oepartment program ostoblished pursuant lo CRS §8•17 .5-102(5 Xc). Contrador shall not knowingly omploy or oontract wilh an Ill egal ol!en
10 oorform work under !his oontmd or ont er Into a conlrad with a sub contractor that lolls to cortity lo Contractor lhat the subcontractor shatl
not knowingly employ or oontm ct with an Illegal alien l o QOfform work unde r this oonl@cl CoolmCIOI (a) shall not use E•Vorify Program or
Department program procedures lo underta ke pre-employment saeentng of fob applicants while thi s coolract Is being performed , (b) shall
notify tho subconlractor and the oontra cling State agency within three days If Contractor has adual knov.iodgo that a subeonlrador Is
employing or contracting wilh on Ulegol alien IOI' work under this contract, (c) shoU lormlnato tho subcontract If a suboontractor doos not slop
employing or contracting With the Ill egal alien within three days of receiving the notice , and (d) shall compl y wi th rea sonable requests made
In tlltt course of an lnvesligatlon, unde rtaken ptKSuanl to CRS §8•1 7.5-102{5), by the Colorado Department of Labor and Employment. II
Conlrador partk:ipates In the Dopa nmont program , Contractor shat! deliver to the contracting State agency, ln stilu!ion of hlghor educa tion or
political subdivi sion a written , no larizod ofri rmnllon. olflnnlng thai Contr-.,ctor has examined tho legal 'Ml"' status of such omployae , m~
<X>mply with au ol lhe other roqulremonls of the Oepartmen t program . If Contractor falls to comply with any roqulromenl ol lhls provision or
CRS ~ 17 .5-101 el StJq., the contracting Stale agency, Institution of hlghttr education or political subdivi sion may termina le this oontroct for
bre ach and , If so terminotod , Contractor 11hnll be \loble for domoges.
11. PUBLIC CO NTRACTS WITH NATURAL PERSON S, CRS §24-76.5-101 . Contractoc. If n natural poruon otghtoon (18)ycm'S of age or
older, hereby swe ars and affirms under pona1\y of perjury !hot he or she (o) Is a cltizon or otherwise lawfully prosont In lho United States
porsuant lo lod oro l law, (b) shall comply with the provisions or CRS §2 4-76.5-101 ot soq., and (c) has producod one form ol ldenUricatlon
roqulrod by CRS §24 -76 .5-103 p,k>r to lho offoclive dilto of this con trad.
Revised May 13, 2008
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THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
CONTRACTOR :
City of Englewood
Legal Name of Contracting Entity
2000021
CDOT Vendor Number
Signature of Authorized Officer
Print Name & Tltla of Authorized Officer
CORPORATIONS :
(A corporate attest1tion Is required .)
STATE OF COLORADO:
lllLL RITTER , JK., GO VERNOR
By _________ _
For Executive Director
Dcp11rlmcnl of Transportation
LEGAL REVIEW:
.IOHN W, SUTHERS , ATTORNEY GENERAL
By ___________ _
Allct(Sca l)By _______________ _
(Corporal• Stcrotary or Equlvalent, or Town/City/County Clerk) (Pl ace Corporate Sea l here, if availa bl e.)
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 r equires thal the State Controller approve all state contracts. This contract is not valid uolll the
Stale Controller, or such assistant as he may delegate, bas signed It. The contractor is uot authorized to begin
performance until lbe contract is signed 1nd dated below. If performance beg:os prior to the date below, thr. State of
Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER :
DAVID J. MCDERMOTT, Cr A
By, ____________ _
A . The L ocal Agency ha s esti mated the to tal cost of the Project to be $879,250.00, • which is to be fund ed as follows:
a. Federal Fund s (FY 07 Enhan ce menl@ 80%) S73 ,000 .00
b. Federa l Funds (FY 08 Enhan ce men t@ 80 %) $362 000 .00
Total Federal Fund s S435,000.0t
c. Local Agen cy Matchln~ Funds (FY 07 Enhan ce ment@ 20%) S18 ,2 50 .00
d. Local Agency Matching Funds (FY 08 Enhancem ent @ 20%) j~
Total Local Agency Matching Fund s $108,750 .0C
e. Loca l Agency Ovc rmatch FY 08 $335,500 .0C
ITOTAL BUDGETEDFU NDS S879 250 .00
2 ESTIMATE D COOT-INCURRED COSTS
a. Federal Share S0 .00
(80% Partic ipating Costs)
b. Local Share
Local Agency Share of Participating Costs $0 .00 • Non-Participating Costs (Including Non-Part ici pating
Indirects) $0 .00
Estimated to be BIiied to Local Agency SO.QC
I TOTAL ESTIMATED COOT-INCURRE D COSTS SO .DO
ESTIM ATED PA YME NT TO LOCA L AGENCY
a. Federal Funds Budgeted (1a) S43 5,000 .0C
b. Le ss Estimated Federal Share of COOT-Incurred Co sts (2 a) $0 .00
I TOTAL ESTIMATED PAYMENT TO LOCAL AGENCY $435 ,000.00
4 FOR COOT EN CUMBRA NCE PURPOSES
Total Encumbrance Am ount ($4 35,000 .00 divi ded by 80%)
Loca l Overmatch Co ntribution
Net to be encumbered as follows:
WBS El ement 1591 1.10.3 Desi n
WBS Elemen t 1591 1.20 .1 Const
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h hibit C-2 -Page I of 2 SA l 5911
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C .
D.
E.
The matching ratio for the federal participating funds for this project is 80%
federal-aid fund s (CFDA i/2 0 2050 ) to 20% Lo cal Agenc y fu nds, il being und erstood
that su ch ratio applies only to the $543,7 50 .00 ($435 ,000 .00 Federal Funds and
$108 ,750 .00 Loca l Agen cy Matching Funds) tha t is eligible for federal participation , it
being further und ers tood that all non-participating cos ts are borne by the Local
Agen cy at 100%. If th e to tal participating cost of performance of th e Work exceed s
$543,750.00, and additional federal funds are made avail able for the project, th e
Local Agency shal! pay 20% of all such costs eligible for federal participation and
100% of all non-participating costs; if additional federal funds are not made
available , the local agency shall pay all such excess costs. If the total participating
cost of performance of the Work is less than $543 ,750.00, then the amounts of
Local Agency and federal-aid funds will be decreased in accordance with the
fund ing ratio described herein . The performance of the Work shall be at no cost to
the State .
The maximum amount ~ayable to the Local Agency under this contract shall be
$435 ,000 .00. For COOT accounting purposes, the federal funds of $435,000.00
and loCc>I matching funds of $108,750.00, and Local Ovenmatch of $335,500.00 will
be encumbered for a total encumbrance of $879,250 .00 unless such amount Is
increased by an appropriate written modification to this contract executed before any
increased cost is incurred . It is understood and agreed by the parties hereto that the
total cost of the Work stated hereinbefore !s the best estimate available, based on
the design data as approved at the time of execution of this contract, and that such
cost Is subject to revisions (in accord with the procedure in the previous sentence)
agreeable to the parties prior to bid and award.
The parties hereto agree that this contract is contingent upon all funds designat~rl
for the project herein being made available from federal and /or state and/or Local
Agency sources , as applicable . Should these sources, either fe deral 0r Lo r.a l
Agency, fail to provide necessary funds as agreed upon herein, th e contract may be
lenm inated by either party , provided that any party lenminating its interest and
obligation s herein shall not be relieved of any obl igat ions which existed prior lo the
effective dale of such termination or which may occur as a result of such
tenmination .
The Local Agency understands and accepts lhal future reimburse ment of the
Federal funding for the Project is contingent upon the FHWA making such funds
available to the Stale in future fiscal years, and to the budgeting of such funds by
the Transportation Commission for reimbursement to the Local Agency. The Local
Agency does not by this Agreement irrevocably pledge present case reserves for
payments in future fiscal years , and this Agreement is not intended to create a
multiple-fiscal year debt of the Local Agency .
Ex hibit C-2 -Pngc 2 of 2 SAl59 11
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SAIVIPLE IGA OPTION LF.TTER
(Tnls optio n has been cr ea ted by tho Offic:e of the State Controller for COOT use only)
NOTE: This op tion is limited to the specific contract scenarios lis ted below
d!Y.Q cannot be used In place of exercising a formal amendment.
Exhlhil
Date: State Fiscal Year: Option Lotter No. CLIN Routing #
Vendor name : __________________ _
A. SUBJECT : (Choose applicable op/ions listeo below d!iQ In sec/ion Band delete the rest/
1. Option to renew (for an ad dli1onal ter,;1) applies to Highway and Signal maintenance contracts ONLY ; this
renewal cannot l>e use d to make any change lo the c.rlglnal scope or work :
2. Level of service change wi:hl n current term du o to an unexpected Loca l overmatch on an overbid
sit uation ONLY;
3. Option to add phasing to lncit1de Design , t;onstructio n, Environmental , Utilities, ROW Incidentals or
Miscellaneous ONLY (does not app ly to Acquls llionl Relocation or Ra ilroa ds):
4. Option to update lundlng (a new Exhibit C must be attached with the option letter and shall be labeled C-1
(fu ture cha nges !or t~Js option snail be labeled as follows : C-2 , C-3 , C-4 , elc.)
B. REQUIRED PROVISIONS . All Option Lett ers shall contain the appropriate provisio ns set forth
below :
fln,er1 the followlna 1anauaae for use wHh Octlons #1):
In accordance with Paregraph (s) ____ ol contract routing number !I nsert FY Agency code & CUN
routing#). between the Stale of Colorado , Departme nt of Transportation , and (tnserl contractor's namt,J th e
state hereby exercises the option for an addltlonal term of (Insert pertarmancs period here) at a cosVprice
specified In Paragraph/Section/Provision ______ of the original contract. AND/OR an in cre ase in
the amounl of good s/services at th e sa me rate(s) as specified In Paragraph _________ of the
orig ina l contract.
Unsert the following language for uso with Option #21:
In accordance with ll 1e terms nf the original contract (insert FY Agency code & CUN routing#) betw een the
Stale of Colorado, Departme ;,t of Tran sportalion and finsen contractor's name hereJ. the State hereby
exercises the option lo record a level or service change due to une xpected ov ermatch dollars du e to an
overbid situation . Th e contract is now Increased by (indicate addlfiqnal dqllars here) specifi ed in
Parag ra ph/S ec tion/Provision _______ or the original co ntract.
{Insert the followjng language for use with Option #l)j
In accordance with th e terms of til e original contract (ins ort FY Agency code & CUN routing#/ betw ee n th e
Stal e or Colorado, Depa rtment of Tran sportati on and finserl contra ctor's name hereJ. lh e State hereby
exercises the option lo add an overlapping pha se In /Indicate R sca l Year here) that will Include (~
which phase will be added and include all (hat apply-Design Construction Environmental Utilities ROW
;ncfdantals or Miscellaneous). Total fund s for th is co nlra i:: rema in the same (indicate total doflFJrs here) as
referen ced In Paragraph/Sectio n/Pro vision /Exhibit _______ .of th,, origina l con tract.
(Insert the follow Ing language for use with Qptloo #4)·
In accordance with the terms of the orlglnal ccc,uact (Insert FY Agency code & CUN routing#/ between the State
of Col orado, L apartment of Transportalion and /Insert contrac/or's name here/. the State hereby exercises the
option to update funding based on chang es from state , federal , ioca l match and/or loca l agency overm alch funds .
Th e con tract is now (§_olect one : Increased and/gr decreased J by ~1 dollars he,el specified in Paragraph/-
Section. -Provi sion/Exh1::>II -~=-~ of the ongi nal contract. A nEM' Exh;blt C-1 is made part or the an glnal
con traci and r~places Ex hibit C. (The lollow1ng Is a NOT E only so ple ase delete when usi ng this option : future •
changes for this option for Exh 'bit C shall be labeled as foll ows: C-2 , C-3, C-4 . etc .)
(The following language must be Included on all options):
Th e am o unt of th e current Flscal Year co ntra ct va lue is (increased/de cre ased ) by ($ amount of chanqe1 to a
new co ntra ct valu e of (S. ____ ~ to satisfy service s/goods ordered under the co ntra ct for th e cu rrent
fiscal year (indicate Fiscal Year). Th e first sen tence In Paragraph/Section /Provision _____ is hereby
modlO ed aecord lngly .
The total contra ct va lue to include all previous ame ndm ent .. option letters , etc . Is ($. _____ .,
The effective dale of th is Option Leiter Is upon approval of th e State Controll er or delegate , whichever Is
later ,
APPROVALS :
For the CoMt ra ctor:
Legal Name of Contractor
By : -~P~rin-t~N~am_•_o~f~A-ulh~o~riz-e~d~ln~dl-vld~u-al~-----
TIiie : Official Tille of Au toorl zed Individua l
State of Colorado:
8 111 Ritte r. Jr., Go ve rn or
By: __________________ Date : ______ _
Executive Director, Colorado Department of Transportation
ALL CONTRACTS MUST Be APPROVED SY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve alt State Contracts. Thia Contract is not
valid untll signed and dated below by the State Contro'lar or delegate. Contractor Is not authorized
to begin performance until such time. If Contractor begins parforming prior thereto, the State of
Colorado is not obligated to pay Contractor for such per1orma11ce or for any goods and/or services
provided hereunder.
luunnc• date : July 1, 2008
Updated June 12, 2008
Stato Controller
Dav id J . McDermot,. 'A
By : __________ _
Oate : ____________ _
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COUN CI L COMMUNICATIO N
Date: I Age nda Item : Sub ject:
January 20, 200' 11 a i Ame nd men t o. 2 to the IGA wi th COOT for a
Br idge ove r the Platt e Rive r at Dartm o uth Ave nue
In itia ted By: Staff Source :
D epa rtment of Pu b li c Works David Henders on,
Engi nee rin g/Capital Pr ojects Administra to r
CO UN CIL GOA L AND PR EV IO US COUNC IL ACTIO N
• Co unc il approve d Reso lu tion No. 77, Se ries 2005, auth o rizin g th e City to apply fo r fe deral
fu nd s u nder th e "Safe t.~(ountable Fl ex ibl e Efficien t Trans porta tion Equi ty Act-Legacy ior
Users ".
• Co uncil aoprove d O rdin ance No. 3 7, Seri es 2006 auth o rizin g an Int ergove rnm ental
Agreem cl't (IGA) with COOT for the pedes tr ia n b rid ge over the Pla tte River at Dartmouth
Avenu e.
• Co uncil approved, by Motion, awardin g a design co ntra ct to Ha rtwig and As sociates on
May 7, 2007.
• Coun c il app roved Ordinance No. 28, Series 2008 ap p roving Amendment No. 1 to our IGA
w ith C OOT. This am en dment obli ga ted $362,000 of fe deral fu nds fo r co ns truc ti on.
• Co uncil approve d O rdina nce No. 45, Se ri es 2008, app roving the "So uth Pl atte Green way
Legacy Project-Pa rt ners Agreement ". Th is IGA includes a $50 ,000 Grea t Out doors
Colora do (C O CO) gran t for the D artm outh Bridge Project.
• Co uncil approve d th e constru ction of th e D artmouth Bri dge on October 6, 2008.
• Counc il approved Ordinance No.67, Se ries 2008, auth orizing an IGA w ith Arap ahoe
Coun ty fo r a $250,000 grant fo r our two Pl att e River bri dge projects.
RE COM MEN DED ACTI ON
Staff recommen ds Council app rove a Bill for an Ordinance au th orizing Con trac t Am endment No. 2
to our exis ti n g IG A wi!I• th e Colorado Depa rt ment of Transportati on (COO T) for Ih e bridge over th e
South Pl att e Ri ve r at Wes t Dart m o uth Aven ue.
BACK GRO UN D, ANA LYS IS, AN D ALTERNATI VES ID ENTIFIED
Our IGA with COOT for the Bridge ove r th e Platte Rive r So uth of Dartmouth Av e. o hl iga tes
$435,000 i11 fede ral p art ici patin g fun ds . Th e IGA contai ns th e standard p rovisi on tha t all non-
pa rticipatin g cos ts w ill be b orn e 100% by the Loca l Agency (Englewoo d).
In the past, COOT has no l been concerned w ilh acc urate docum enti ng th e Local Agency's over-
match fo r a projec t. n,eir new poli cy requires th at th e Stat e Tra nsporta tion Im prove ment Program
(S TIP ) d()('um ent refi ec : all ma tchi ng funds provi ded by a Loca l Age nq •.
This Amendm ent w ill change thr ee provisi o ns o f our existing lGA as detailed below:
I . Change the over-matching fund amount on Exhibi t C-2 from $11 2,750.00 to $335,500.00.
(This i.< a "housekeeping" change for the STIP. COOT was aware that Englewood would
provide additional over-ma tch befor e th ey iss ued our "Concurren ce to Award" the project.)
2. Update the Special Provis io ns to CDOT's current version. (These changes are minor and
have been reviewed and approved by th e City Attorney's Office.)
3. Replace the Funding Letter with the Option Letter by revising Se c tion 25 and Exhibit F. (The
Option Letter would allow COOT and E11glewoc,d to make certain con tract changes without a
formal amendment to th e IGA. Th e Option Letter will streamline the process for funding
changes that do not affect the original terms of th e IGA. One example where this co uld have
been used is th e cha ng e in over-matching funds in item I above.)
FINANCIAL IMPACT
The project was awarded to Goodland Construction on October 6, 2008 and is currendy under
construction. This Amendment does not change th e funding sources or total project costs
prese nted to Ciiy Council at the time of award. Funding available for the project is as detailed
below:
Federal Funds
Open Spa ce Fund
COCO Lega cy Grant
Arapahoe County Open Space Grant
Total
$435,000.00
277,168.15
50,000.00
.l1ialli
$%6.700.98
The total project cos t li sted in thi s Amendment No. 2 is $879,250.00 (see Exh ib it C-2). Our funding
budge, includes a construction contingency and exceeds this COOT proje,ct estimate.
LIST OF ATTACHMENTS
Bill for an Ordinance
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