HomeMy WebLinkAbout2009 Ordinance No. 017•
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ORDINANCE NO . fl
SERIES OF 2009
.CONTRACT NO, 7S-: ~"~'7
BY AUTHORITY
COUNC IL BILL NO . 18
INTRODUCED BY COUNCIL
MEMBER OAKLEY
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT (URBAN
AREA SECURITY INITIATIVE) BETWEEN THE CITY AND COUNTY OF DENVER ,
COLORADO AND THE CITY OF ENGLEWOOD , COLORADO.
WHEREAS , the Den ve r Urban Security Initiative grant proce ss began in 2003 , and co ntinued in
2004, 2005, 2006 , and 2007 ; and
WHEREAS , the Englewood Ci ty Council authorized a Urban Area Security In itiative with Denver
by the passage of Ordinance No . 20, Series 2004; and
WHEREAS , the City and County of Denver, through the State of Colorado , has coo peratively
worked to identify and include those jurisdictions and public safety and health agencies contiguous
to Denver that should be included in a joint effon to prepare and pla., for potential terrorist and urban
area events; and
WHEREAS, approximately $15 million was awarded to this regional effon in 2003 and
approximately $8 million in 2004 ; and
WHEREAS, Englewood has been a very active panicipanl in this process, having helped develop
the strategic pl an, and the communications plan, and is preparing to coordinate the public
infonnatio n efforts; and
WHEREAS, 10 date, Englewood ha s also been identified 10 recei ve over $700,000 for an upgrade
to our Safety Services communications systems; and
WHEREA S, by the approva l of thi s Ordinance the City Council of the City of Englewood
authorizes an intergovernmental agreement with the City of Denver for the purpose of becoming a
panicipating panner in the Urbar . ,rea Security Initi ative as required by the United States
Depanmenl of Homeland Sccu, ,1y and the Stale of Colorado Office of Preparedn ess, Security and
Fire Safety ;
NOW, THEREFORE , BE IT ORDAINED BY THE CITY COUNC IL OF THE CITY OF
ENGLEWOOD, COLORADO , AS FOLLOWS :
Section I . The Intergovernment al Ab>reement (U rban Arca Securi ty Initi at ive), anached heret o as
Exhibit A, is hereby acce pted and approved by the Englewood Cit y Council.
Section 2. "ursuanl 10 Anicle V, Section 40 of the Englewood Home Rule Chaner , the City
Co uncil has determined that Exhibit A, a11ached 10 this Ordinance, shall not be published
because of it s volume . A copy is available in the Office of the Englewood Ci ty Clerk .
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Section 3. Tite Mayor and Ci ty Cle rk are authori zed to exec ute and att est sai d Agreement for and •
on behnlf of the Cit y of Engle wood.
Introduced , read in fu ll , and passed on first reading on the 4th day of May, 2009.
Publi shed as a Bill fo r an Or~inance in the City's officia l newspaper on th e 8~ day of May, 2009.
Published as a Bill fo r an Ordinance on the Ci t)"s officia l websi te bey 'nning on the 6th da y of
May, 2009 for thirt y (3 0) da ys.
Rend by titl e and passed on final reading on th e 18~ day of May , 2009.
Published by title in the Ci ty's offic ial news paper as Ordinance No .{'}_, Series of 2009 , on
th e 22 nd day of May, 2009.
James K. Woodward , Mayo r
I, Loucri shi• A. Elli s, City Clerk of th e Ci ty of Englewood, Co lorado , hereby ce rtify that th e •
ab~ve and fo rego ing is ,a,.1rue copy of the Ord inane, pass ed on final readin g and publi shed by
titl e as Ordinance No.&_, Series of 2009.
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INTER GOVERNMENT AL AGREEMENT
(Urban Area Security Initiative)
THIS INTERGOVERNMENTAL AGREEMENT dated ____ __, 2009 is
betw ee n the CITY AND COUNTY OF DENVER , a muni cip al co rpo rati on of th e State of
Colorado ("Denver "), ..nd the CITY OF ENGLEWOOD , a municipal corporation of the State
of Colorado (that muni cip al corporati on, the "Sub-grantee"; that intergovernmental agreem ent,
the "A greem ent").
RECITALS
A. In 2003 , 2004 , 2005, 2006 , and 2007 the U.S. DHS awarded Urban Area Sec urity
Initiati ve grants to Denver that were pass ed through to Denver by the State of
Colorado .
B. The State pass ed those UASI fund s through to Denver pursuant to th e Master
Contract dated May 7, 2003 and that terminated on May 7, 2008 .
C. The State will no longer pass individual UASI grant awards through a Master
Contract . Rather, it is anticip ated that on an annual basis the State will pass the UASI
funds through to Denver through separate grant awards to be executed by the State
and Denver in the form of a Grant Agreement.
D. Th e purpo se of the UASI grants is to allow the Denver Urban Area to prepare for and
to enhance its capacity to prevent , miti gate, respond , and recover from tt'!Torist
attacks involving chei..'lical , biological , radiological , nur:ear or expl osi ve
t'CBRNE") devices ; re spond to natural di sasters ; and if such incid ents oc cur, to
improve the nbility of slate and loc al emergen cy personnel to resp ond to them .
E. The UASI grant~ contemplate that Denver and local governments will cooperate in
the purchase of emergency respond er equipment , planning, conducting and
evaluating CBRNE exercises , establishing CBRNE-related training, planning
asso ciated with the completion of the Urban Area Homeland Security Strategy, and
management and administration associated with the implementation of the overall
Urban Area Security Initiati ve for the benefit of the entire urban area .
F. Denver and jurisdictions in the Denver Metropolitan Area have formed the Urban
Area Working Group to achieve the purposes of lhe UASI grants .
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G. As Den ver continues to be an eligible recipient of UASI grants, Denv er will continue
t ~ be responsible for acquiring equipment and pro curi ng necessary trai1ting for th e
needs identified by the Urban Area Working Group .
H. Consistent with the principles set forth therein, the parties enter this !GA .
NOW, THEREFORE, the parti es hereb y agree as follows :
1. PURPOSE. The purpose of ,his Agreement is to implement the sco pe of work and
project summaries set forth in each Grant Agreement, and in a timely manner complet e the work
as set forth therein, and to implement and achieve the project goals and objectives as set forth in
each Grant Agreement. The Grant Agreement for FY 2008-2009 is inco,;,orated and a partially
e:,:ecuted copy of it is attach.:d as Exhibit A. Upon execution of each future Grant Agreement,
without further action, upon the effective date of each future Grant Agreement, each will be
incorporated by reference in to this Agreement. As the recipient of the UASI grants, Denver has
undertaken responsibility for admirtistering the UASI grants and for procuring equipment,
supplies, and training in accordance with a budget and priorities established by the Urban Area
Working Group with the concurrence of Denver as the Core City and County. The parties enter
into this Agreement to accomplish the purposes of the UASI grants . The availability of fund s and
the terms of this Agreement are subject to each Grant Agreement and to the applicable federal
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and stole laws , rules and regulations governing tho ~e agreements. •
2. DEFlNITlONS.
a. Bylaws means those of the Urban Area Working Group, including duly authorized
and executed amendments thereto .
b. Co re City is defined by the UASI grants as the City and County of Denver.
c. Core Co1111ty is defined by the UASI grants as the City unrl Co unty of Denver.
d. Grant Agreemelll means the State of Colorado , Governor 's Office of Homeland
Security (OHS) Urban Area Se curity Initiat ive Grant Program Grant Agreement with th e City
and County of Denver, am endm ents th ereto, and any successor agreement, through which U.S.
DHS VA SI grants are passed through from the Stat e to Denver.
,. Include, includes, and including are to be read as if follo wed by the words
"without limit ation" unle ss specifically qualified by words oflimitation.
J. Party and parties refer only to a named party to thi s Agreement.
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g. State means th e Stale of Co lorado .
h. State Adminisl rative Agency Point ofC011 ta cr means th e person desi!,'11 ated by th e
Director of th e Gove rn or 's Office of Hom eland Sec urity (OHS) Urban Area Secu rit y Initiative
Grant Program or such other per~o n of the State agency, depa,tm ent, or divi sio n duly designated
by th e State .
i. Sub-g rantee as used in this Agreement means the seco nd party member
jurisdiction ent erin g thi s intergovernmental agree ment with Denver.
j . VASI means Urba n Are ~ Security Initiati ve.
k. U.S. DHS means the United States Department of Homeland.
I. Urba11 Area means the City and Co unty of Denver and the governmental or quasi-
governmental jurisdictio ns contiguou s to Denver and other jurisdictions approved by the Urban
Area Working Group co nsistent with the Urban Area Working Group Byla ws that provide law
enforcemen~ emergency med ica l services, emergency management, fir e servi ce, hazardous
material s response, publi c works services . or public health services.
m. Urba n Area Wo rki ng Gro up co nsists of representatives as set forth in the Bylaws ,
as th e same may be peri odic all y amended. The Urban Area Working Group is respons ible fo r
coordinating deve lopment and implementati on of all progrec.i elem ents, inc lu ding the urban area
assessment , strat egy development, and any direct serv ices th at are delivered by U.S . !:>HS.
3. ROLES AND RESPONSIBILITIES.
a. Urb an Area Working Group :
(I) The Urb ar. 'rea Working Group is governed by th e Bylaws of the Urb an
Area Working Group and shall perfo nm all obli gation s und er thi s Agreement in acco rdan ce with
th e Bylaws . A copy of the mos t rece nt Bylaws is attached anrl in corporated as Exhibit B. For
each USA ! grant awarded , and as oth erwi se may be necessary, the Ur ban Area Working Group
shall approve a budget fo r ex penditure of funds. The Urban Area Workin g Group has authorit y
to remove any memb er jurisdiction that does not ac ti vely participate in the Ur ban Area Securit y
Initi ativ e by se nding repr esen tatives to th e Urb an Area Wo rking Gro up meeti ngs or by failing to
fulfill the juri sdictio ns' re sponsibilities un der th is Agree ment.
(2) The Urban Area Working Group shall perform sec urit y surveys; needs
assess ments; and shal l prioritize supply, eq uipment, tr ainin g and exercise needs ; and shall
app rove a budg et for e:.pend iture ofUAS I grant s at leas t annu all y.
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b. Core City and County.
(I) Den ver sha ll have re spon sibility fo r app lying for and sec uring the UAS I
!,'Tanis, fo r participating as a city and a county in th e Urhan Area Working Gro up , and fo r
co ncurri ng in the budgets approved by th e Urban Area Wo rki ng Group.
(2) Den ver may use funds from the UAS I grants for purch asi ng res ponse-related
suppli es and equipment ; management and administration of the grant; exec utin g
terrori sm/weapons of mass de stru ctio n exercises and training, includin g rei mburseme nt of
backfill and overtim e fo r personnel costs; pl anning (ri sk assess ment and strategy deve lopmen t);
reimbursement for operational expenses associa ted wi th increas ed secu rit y measures durin g
des ignated heightened threat alert leve ls, in cludin g overtim e cos ts for personnel and th ose co sts ;
and for management and administrative functi ons fo r the Denver Urban Area.
(3) The parties agree that fund,: fr 0· UASI grants will be spent in acco rd ance
with the applicable budget prepared by th e Urban Area Working Group and concurred in by the
Core City and County. Budgets may be amended from time to time in accordan ce with the
Bylaws with the concurrence of the Core City and County. The parties agree to accept and be
bound by each appli ca ble bud ge t and th e uses of the funds des ign ated by the Urban Area
Working Group .
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(4) In acco rdan ce with the budget and Denver 's own procuremem laws , •
regulati ons and polici es, from time-t o-time, Denver will procure, or cause to be procured,
supplies, equipment and services deemed necessary to enhance the sec urity and preparedness of
the Urban Area . Denver agrees to grant or provide suppli es, equipment, exercises and training, or
to reimburse operational expen ses for designated heightened thr eat alert level s all as budgeted
and approved by th e Urban Area Working Group, to member jurisdictions of the Urban Area as
Sub-grantees, subject to UASI grants bei ng received under the Grant Agreement and
ap propriated by City Co uncil. Exerc ise and training costs may include personnel ex pens es to
backfill positions during such training and exercises.
c. Sub-grantee .
(I) The Sub-grantee shall :
(i)
(ii)
11 UASI-IGA.City ofEnglewood
Participate act ive ly in th e Urban Area Working Group;
Make its perso nnel , and any supplies or equipment proc ured with funds
fr om UASI gran ts thro ugh eac h Grant Agreement, reaso nably available
to oth er part icipants in the Urban Area Working Gro up for training and
response to CBRNE in ci dent s;
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(iii) Acce pt title to and to maint ain all suppli es and equi pment rec ei ved
pursuant to thi s Agreem ent in good working order fo r the reaso nabl y
expected life-cycle of the supplies and equipment , ordina ry use, wear
and tear excepted ;
(iv) Submit requests for reimbursement of exerci se, training and operati onal
expenses, including overtime costs fo r personnel , and those co sts
associated with increased security measures during designated
heightened threat alert levels on forms required by Denver and in
accordance with the budget approved by the Urban Area Working
Group;
(v) Provide all supplemental documentation that may be required by
Denver; and
(vi) Maintain all records that may be required by the terms of the UASI
grants and state and federal laws , rules and regulations or by Denver.
(vii) Comply with all terms of each Grant Agreement, including the
requirements of the UASI grants .
(2) This Agreement docs not warrant or guarantee that Sub-grantee will receive
any specific amount of supplies , equipment, training or reimbursement. Sub-grantee may
recei ve more or less supplies , equipment, training or reimbursement depending upon the
approved budget and Sub-grantee's ability lo take advantage of the training in a timely ~anner.
3. TERM OF AGREEMENT. The term of this Agreement commences January 1,
2009 and continues through an d includin g Decemb er 31 , 20 18 , unless terminated as provided for
el sewhere in this Agreement.
4. COORDCNATION AND LIAISON . Denv er's point of contact for the UASI grants
is the Man ager of Safety, who will serve as Denver's repre sentati ve to the Urban Area Working
Group. During the term of this Agreement, Sub-grantee sh all full y coordinate all activities and
obligations related to or arising out of this Agreement with Denver, including the Denver
Manager of Safety or his dcsignee, or as otherwi se dir ected by Den ver .
5. AGREEMENT AS COMPLETE lNTEGRA TI ON-AMENDMENTS . Thi s
Agreement is the complete integrati on of all understandings between the parties. No prior or
co ntemporaneou s addition, deleti on or other am endm ent has any for ce or effect , unless embodied
herein in writin g. Amendments to thi s Agreem ent will beco me effec tive when approved by both
parti es and executed in the same manner as tl1i s Agreement.
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6. TERMlNA TION OF AGREEMENT. Denve r has th e same rig hts the State has
under Section 17 of th e Grant Agreeme nt between th e State and De nver, exce pt th at it shall
exercise th ose ri ghts in acco rd ance with the procedures set fo nh in thi s Agreeme nt.
7. STATUS OF PARTlES . Each pany is an ind epe nd ent contractor to the other.
Nei ther party is an employee of the oth er; no office r, empl oyee, age nt or contractor of one pany
is an office r, employee, age nt , or co ntrac tor of th e other pany for any purp ose , in cludi ng
unemployment compen sation and workers ' compen sati on.
8. WHEN RIGHTS ANO REMEDIES NOT WAIVED . lo no even t will performance
by a party constitute or be construed to be a wai ver by th at pany of any breach of term , cove nant ,
or co ndition or any default th at may then exist on the part of th e other pany, and th e tender of any
such performance when any breach or default exists (or is claimed to exi st) imp ai rs or prejudi ces
any right or rem edy avai labl e to the other party with respect to the brea ch or default . No assent,
ex pressed or implied, to any breach of any one or more term s, co venants, or conditions of thi s
Agreeme nt is or may be co nstrued to be a waiver of any succeeding or other breach .
9. EXAMINATION OF RECORDS . Any duly authorized repre sentatives of th e
federal gov ernm ent, state government, and Denve r, including Denve r's Auditor or hi s
representative , have the rights to access and examine any directly pertinent books, documents ,
papers and records of Sub-grantee, involving transaction s related to thi s Agreeme nt until the
expiration of seven (7) years from the end dat e of a date of each Grant Agreement from whi ch
Sub-grantee was provided with supplies, equipment, or funding.
to. RECORDS RETENTION . For at least sev en (7) years from th e end date of each
Grant Agreement from which Sub -grant ee wa s provided with suppli es, equipment , or funding,
Sub-grant ee shall retain all records required for or relating to each such Grant Agreement ,
includin g documentation and reco rd s of all expenditures incurred under this Agreement.
Retention for lon ger th an th e seven years may be deemed necessary to reso lve any matter that
ma y be pen ding. Thi s retenti on is for rev iew by Denver, th e State, ar.d federal governme nt ,
including any auth ori zed repr esentatives of th ese governmenta l entiti es.
11. ASSIGNMENT ANO SUBCONTRACTING. Denver is not obligated or liable
under thi s Agreement to any perso n or entity oth er than Sub-grant ee. Sub-grantee shall not
vo luntari ly or involuntari ly assign any of its right s or obli gation s under thi s Agreement or
sub co ntract performan ce obli gations without obtainin g express pri or written consent and
approval from Denver and the Sta te of Co lorado . Co nsen t and app rova l may not be unreasonably
withh eld . Any attem pt by the Sub-gran tee to assign its rights or ob li gation s or sub contract
perform ance ob li ga ti ons wi th out thi s pri or wri tt en co nsent will be void and , at Denver's option,
automati ca ll y termin ates thi s Agreement. In the even t of an y unauthori zed ass ignment or any
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sub co ntracting: (i) the Sub-grantee remains responsib le to Den ver; and (ii) no co ntractual
relati onship exi sts betwe en the City and such ass ign ee or sub co ntr actor.
12 . INDEMNITY . To the extent authorized by law , Su -grantee shall indemnify, defend
and hold Den ver harmless against any and all claim s, dam ages, liability and court awards
including cos ts , expenses , and attorney fee s in curr ed as a result of any act or omission by Sub-
grantee , or its employees , agents , subcontractors, or assignees pursuant to the term s of this
Agreement. By executing this Agreement containing this indemnity cl ause, the Sub-grant ee does
not waive the operation of an y law concerning its ability to indemnify. Nothing herein waives the
rights , immunities , limitatio ns, or defenses afforded the parties by the Colorado Government al
Immunity Act, C.R.S. §24-I0-101, er seq. as may be amended from time to time .
13. CONFLICT OF INTEREST. No employee of either party has or may have any
personal or beneficial interest whatsoever in the serv ices or property descri bed herein. Sub-
grantee shall not hire or contract for services with any employee or officer of Denver that would
result in any violation of the Denver Revised Municipal Code, Chapter 2, Article IV , Code of
Ethics , or Denver City Charter provisions 1.2 .8, 1.2.9 , 1.2.12 .
14. APPROPRIATIONS. The obligations of the parties under this Agreement or any
renewal extend only to monies appropriated for the purpo se of this Agreement by the Denver
City Council, paid into Denver Treasury, and encumbered for the purposes of thi s Agreement. By
execution of thi s Agreement , neither party irrevocably pledges present ca sh reserves for
payments in future fiscal years, and this Agreement do es not and is not intended to create a
multiple-fiscal year direct or indirect debt or finan cial obligation of either party . Denver 's
obligations under this Agreement are further limited to the fund s made av ~ilable pursuant to the
Grant Agreement and budget ap proved by the Urban Area Working Group for fulfilling the
purpo ses of thi s Agreement.
15. TAXES, CHARGES, AND PENALTIES . Denver shall not pay orbe liabl e for any
clai med interes t, late charges, fees, taxes or penaltie s of an y nature, except as required by
Denver's Revised Muni ~;pa l Code.
16 . GOVERNING LAW; VENUE. Each term , provision, and condition of thi s
Agreement is subject to th e provi sions of Co lorado law, the Chart er of the City and County of
Den ver and the ordinance s, and regu lation s enacted pursu ant thereto . Unles,, otherwise specifi ed ,
any general or specific referen ce to statut es, law s, regulations , charter or cJde provisions ,
ordin ances, executive orders (including memorand a thereto), or contracts , mean s statutes, laws,
regu lations , charter or co de provi sions , ordinances , and executive orders (i ncluding memoranda
th ereto) and co ntra ct as am ended or supplemented from tim e to time and any corresponding
provisi ons of suc ccsso_r statues, laws , regulation s, charter or code pro vision s, ordin ances, or
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executi ve orders (in clu ding memo randa th ereto) and contracts. Venue fo r an y legal acti on
relating to or arising out of this Agreement will be in the Di strict Court of th e State of Co lorado
Seco nd Judicia l Di strict.
17 . NO THfRD PARTY BENEFICIARY. The enforcement of the tenns and conditions
of this Agreeme nt , and all rights of ac tion relating to enforcement , are stric tl y reserved to th e
part ies . No thing in this Agreement gives or all ows any cl aim or right of action by any person or
other enti ty on thi s Agreements , in clud ing sub cont ractors, sub cons ultants, and suppli ers. Any
perso n who or other entit y other than the parties th at receives services or benefits under this
Agreement is an incidental beneficiary onl y.
18. SEVERABILITY. Except fo r the provisions of this Agreement requ iring
appro pri ation of fu nd s, if a co urt of compe tent jurisdiction finds any provision of thi s Agreemen t
or any porti on th ereof to be invalid, illegal, or unenforc eab le , th e va lidity of the remaining
portion s or provisions will not be affected , if the intent of the parties ca n be fulfilled.
19. PARAGRAPH HEADINGS. The captions and headings set forth in this Agreement
are for convenience ofreference only and do nei ther define nor limit its tenn s and may not be
co nstrued to do so.
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20 . SURVIVAL OF CERTAIN PROVISIONS . The tenns of this Agreemen t and any
exh ibi ts and attachmen ts that by reaso nable implication contemplate continued perfonnance, •
rights, or compliance beyond expiration or tennination of thi s Agreement survive this Agreement
and will con tinue to be enforcea ble . Without lim iting the generality of this pro visio n, Sub-
gran tee 's obligat ions 10 provide insurance and to indemnify the City will survive for a period
eq ual to any and all relevant statutes oflimitation , plu s the time necessary to fully resolve any
claim s, matters, or actions begun within that period.
21. LEGAL AUTHORITY . The parti es represent and ass ure that each possesses the
legal auth ority, pursuant to any proper, appro pri ate and officia l motion, re so luti on or action
necessary, to enter into this Agreeme nt. Th e perso ns or person signi ng and executing thi s
Agreement on behalf of a party, repr esent(s) that he or she is fully authorized to exec ute thi s
Agreement on beha lf of their juri sdi ction and to va lidl y and lega ll y bin d their juri sd icti on to all
th e tenns , perfonnances and pro visions herei n se t forth . If there is a dispute as to th e legal
auth ority of either the Sub-gran tee or the person signing this Agreement to enter int o th is
Agreement, at its opt ion, Denver may temporarily suspend or pennanently tennin ate this
Agreeme nt or both . Denver will not be obliga ted to perfonn any of the provisions of thi s
Agreement after it has suspend ed or tenn inated this Agreement as provided in this Agreement.
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22. COUNTERPARTS . Thi s Agreement may be exec uted in counterparts , each of which
when executed and delivered constitutes an original and together co nstitute s one and the same
instrument.
IN WJTNESS WHEREOF, the parties have caused thi s Agreemen t to be duly executed
and delivered as of the date fir st above written.
ATTEST:
By: __________ _
STEPHANIE Y. O'MALLEY, Clerk
and Recorder, Ex-Officio Clerk of the
City and County of Denver
APPROVED AS TO FORM:
DAVID R. FINE , City Attorney for the
City and County of Denver
By: __________ _
Assis tant City Attorney
CITY AND COUNTY OF DENVER :
By : _M-,-A_Y_O_R ___ -----
RECOMMENDED AND APPROVED:
By:-----------
Direct or, Office of Emergency
Management
REGISTERED AND COUNTERSIGNED:
By:...,..---,---------
Manager of Finance
Contrac t Co ntrol No. XC8A093
By:-----------
Auditor
"DENVER"
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INSERT SUB-GRANTEE SIGNATURE PAGE HERE
CITY OF ENGLEWOOD, COLORADO
James K. Woodward, Mayor
11 UASl-lOA-CityofEoa)owood
ATTEST:
Loucrishia rt, Ellis
City Clerk
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l,Lt:.K t\ I OFFICIAL co·py Routint ~ (lo .ooo~:
E ncumbrnnc, #l!!!.!:!filfil!
GOVEi
URBAN
CFD~# 97.067
STATE OF COLORADO
R 'S OFFICE OF HOMELAND SECURITY (OHS)
EA SECURJTY INITlA TIVE GR<\NT PROGRAM
GRANT AGREEMENT
with
City and County of De"''er
TABLE OF COl'ffENTS
1. PARTIES .......................... ............................................................. .. ................................................................ 2
2. EFFECTIVE DATE AND NOTICE OF NONLIAB ILJn' ............................................................................................... 1
3. RECIT>I S ........................................................................................................................................................................... 2
4. DEFIN1110NS ..................................................................................................................................................................... 1
5. TERM AND EARLY TERMINA TJON ............................................................................................................................. J
6. STATEMENT OF WORK .................................................................................................................................................. 3
7. MATCHING FUNDS ......................................................................................................................................................... 3
8 . GRANTEE FINANCIAL MANAGEMENT .................................................................................................................... 4
9. PAYMENTS TO GRANTEE .............................................................................................................................................. 4
l 0 . REPORTING AND :-lOTlFICA TION ............................................................................................................................ 5
l l . GRANTEE RECORDS ...................................................................................................................................................... S
12. CONFIDENTIAL lKFORMA TJON•STA TE RECORDS ................................................................................................. 6
13. CONFLICT OF INTEREST ............................................................................................................................................... 6
14 . REPRESENTATIONS. WARRANTIES. \ND INSP ECTI OS S ...................................................................................... 7
JS. NSURANCE ..................................................................................................................................................................... S
!6. DEFAULT•BREACH ........................................................................................................................................................ 9
!7. Rf.MED!ES .................... -....... -.............. -................................................................................................................ 9
JS . NO TICES AND REPRESENTATJ VES .......................................................................................................................... 12
19. GOVERNMENT AL !MMUN!TI' ................................................................................................................................... l 2
20. MISCELLANEOUS ........................................................................................................................................................ 12
21. COLORADO SPEC= PRO VISIO NS ......................................................................................................................... IS
22. SJGNA11Jl\£S ................................................................................................................................................................ 17
23. EJ,."HJBIT A -APPLICABLE LAWS ............................................................................................................................... l
24 . EXHIBIT B-STATEMENTOF WORK·GRANT APPLICATION .............................................................................. I
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Pnge l o[l 7
I. l'A lff lC S
!'I \J S GRANT ,\G RU:t-.l[!•rJ l"Cira 111 ··1 is cntt:rc.d into b) aud bc1we cn Ci ly and C:o mn y of De n\'c r
('·Gr:unc t "). ant.I th e STAT f. OF COLORA DO (the "S1a1c··) acti11 g by und through the Gov ~m or's Olfm· of
I lomclanc.l Sccu ri1y \tl,c "Offic e"),
2. EFFCCTJVE DA"fE AND NOT ICE Of NONLIAB JLITY.
Th1:, Gr:mt slHJII nO\ be effecti ve or cnforccol,\c un1il appro\'cd and signed hy 1h e Co lorado St:ue Controll er or
.i uth nr izl'd dcll!'go 1e ( .. Effec tive Dote .. ), but shall be effectiv e and enforceab le th ereaft er in u:cordancc wilh it s
prnvi sions Tiu: Omcc shall not be obliga1ed 10 pay or reim burse Grun 1te for any pc.rfo mrnn ce here und er,
includ ing. bul not limiled to cos ts or expense s in curred. or be bound by any prov ision of lhi s Grant pri t,r to The
EfTec tive Du1e; prcwidc:d. howr\'cr. thal
A. Aulho riu:d hy Fundiug Authority
rrc-awurd cm.t s for uppro\'cd budget line: items in lhc Exhil>i l 13, whi ch arc rclalcd to expcnsL"s in the
Pe rso nnel and M11nagcmen1 and Admini strati CJn Solu ti on Arc a!,, incurred on or nfirr OclC'lti~r 1. :J 00G. m:iy
be s ubm ined for re imhursemcnl us if in curred 11f1er the EfTcclh•e Oiile.
U. Non-Federal Fuuds
All or some of th e costs or cx µcn ses incurred by Grantee prior to the Effective Dale which hne been or
will be paid wilh non -fe deml funds may be incl ud ed as a pert ofGranJee's non-federal match
requirem e nt , sc i funh l1 erein nnd in Exhibit B, if such co!its or expenses arc properly documented as
t:li~ib le expenses in accordance with Exhibit B.
3. RECITALS
A. Authority, Appropriation, And Appro,·al
Author ity fo r th is Gra nt arises from CRS §24-32-210 1 et seq. Authority exi sts in the law and funds have
bee n budgeted, appropriated and otl,erwise made availab le and a scfficient unen cumbered balance the reof
remain s availab le for payment an d the req ui red approva l, clearance and c<. 1Jrdination have been --·
acco.nplished from and wi 1h appropriate agencies.
B. Griintec
Gran tee is an el igible rccipieru of Gran\ Funds made 8\'ai\ab lt: b~ lhe Prag.mm, as d~:fined below, ,ind
aw 0 rd cd by this Gra nt.
C . Pu, t>USC and Qfricc'~ Ro lr
Th e Off.cc admin is ters fund !, made ava ilable for the purpose of en han cing Home\r.nd Security~related
pre vention. rcspon •;e and rr.covery capab iliti es th roughout th e Stale.
4. llEFlNITIONS
Th e fo ll ow ing tenns 11s used hen:in sha ll mean and be used , co nstrued, and interpreted a-; follows:
A. Effccth·c Date
Effective Date means the date this Grunl is effective z.nd enforceable in acco rdance wi th §2 above.
n. Ethibits
The following exhibits arc attnche d hen·to and incorpo ra ted by refe ren ce herei n: Exhibit A (Applicnblc
L:iws) und Ex hibi t B (St•Jcment of Work).
C. Goods
Goo ds mea ns any phy sical item produ ce d or manufactured und acquired by Grante e eith er se parately or in
conjunction with the Services re ndered hereunde r that ure required by th e pro\'i sion s here of.
D. Grnn t Funds
Groll\ Fund s menns tht! fund s avai\ab lt! l.1r di ~1ribut!t,:i b,· 1he Offic~ to Grn!lll'C' fo r l:se in co nm.·c1ion wilh
the Project descr ibed in F.thibi t B. ·
E. Party or Partil'S
Party or Parties meJns one or both of th e Offi ce and Gr.mtec.
F. Program
Program means the fede ral or stnte fundine for this Grant.
G. Proj ect
J>ro>ct mcnns !he Project described in the Ex hibit IJ.
Pogc2ofl7
=..,.....,,_,..,. .... ==-.... ...,...,.,,,..,,,...,. .... _,""",..,,_."'"""""""""'""""""""""'"""""""""""""'"""=....!!
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if. Proj ect Bud get
Proje ci Budget mean s the Projc~l 3udg!!: d!!s::-ihl!'d in fahil,i1 8
I. Re cipi en t
Recip ient mear:s any eligible cnlif), 10 which Gra n1 cc: pw\·id c~ c1r css i~n s equ1pm cnl or oth:1 tani;ihle
goods procured by Grantee with fund s made avai la ble un der thi s Grant .
J . Sen·ices
Sen·ices mea ns sc:n1ii:es ~rformed or tangib le n1a1erial produced or deliverrd in completin g 1he Prc,jec t
,3 nd in perfommn ce C'lfGrantee ·~ othe r ob li gatio ns hereu nder ,
K. SubgranVSubgraotee
Subgram mean s nny award or grant of financi al ass istance made to any other el igib le entity throu gh th is
gra nt. Su bgrant ee mea ru any rec ipie nt of a suhsr3nt ma d<: hy the Gra n1e c purrnn nt to th e Grant
L. Termin::ition nn1e
i i;rminati on D11 1e means the date this Grant termin ,ncs u . de ~cri h~.i in§$ bclov..
M. Work
Work mea ns the ta.ski Con traCl or is requ ired to pe rform in order to fulfill hs obligat ions hereun der.
N. Work Product
Work Prod u-:1 means software. research, re pons, st udies, da1a . photographs , n!:gativc s or other fini shed or
unfinis hed dcx.:i m~nts , drawi ngs , models, surveys, maps, ma1erials , or work prod uct nfnn,y type ,
in cl udin g dra~. prepared by Grantee in con 1plc ting the Projec t and in pe rfo rm ance of Gnuuee's other
obligations hereunder.
S. TERM AND EARLY TERMINATION
A. Initial Term."Work Commencement
The tcnn of thi s Grant shall commence on the later o(tht t rre ctfrc D:atc or Febru11n· J~, 2002, Ind
terminate on M1y 31. 2011, unless terminated earlier as provided belo\\'. Grantee's ob lig1tlons under
th is Grant shall be undertaken and performed in the sequence and manner set fonh in Exhib it B
(Statement of Work). Performance of this Grant shall commence ns soon as practicable af\er the l:.ffcctiv e
Date .
B. Office 's Optioo to Extend
T he Office, in its sole discreti on and upon \\Ti1ten noti ce to Grantee. may un ilatc rnll y e>:tend 1hc term of
this Grant for a period ofup to three months unde r th e same pro vision s as the original Gra nt. Thi s
e)\lens ion shall terminate at the earlier of eith er the end of the three month peri od or when a repln cement
Grant is signed by the Panies uad approved by the State Controller or authori ze d desisnee . Any 01 her
C:\."1en siC1n of the tenn of thi s Gmnt requires an amendment made in acco rda nce wit.h §20 b!low .
C. Iarly Termination
This Grant is subject 10 early tcnnin1J.tion in accordance with §17 and §9 below.
6. ST A TEMEN T OF WORK
Grantee shall complete the Project and perform its other obligati ons as des cribed here in and in E<hiblt B.
Graniec sh all prt>secut t: its obligatio ns hereunder and in Exhibit B w1 h due diligcnct to com pletion . The Office ,
in its so le dis cret ion, but in accordan ce with limitati ons imposed by the Offi ce of the State Con1roll cr, may
change budgetary lin es in the Project Budgcl section ofE ::d :ibit D. The Office shall send notice of suc h ch ang r~
within 60 days in acco rdan ce with §18 ,e lC1 w.
7. ~1.\TCHJNG Fl'NDS
A. Amc,unt
G:-::mtcc shall pmvi de an y requir ed rna 1ch ing ru nds as pro\'idc d in the F.thihit D. Grnnt :c shall rc isc thr
full amo unt ofmnt chin g funds durin g the Lenn of this Gran\ and shall rcpon 1o th e Offi ce rt'f!udintt th e
r;tat us o f s uch fun ds as requ ire d in Ei.hibit B.
B. Drcach
Grantee ·s fail ure to rais e matchin g funds , 10 ke ep reco rds, and/or to repo rt may affect its co ntin ued
pa rti cipat ion in the Pro gram under which this Grant op erate s. ln additi on , th e Office may tcnnina te th is
Or.mt under §17 below, if the Offic e has rc asona ble ,cv id"!ncc that Grantee will be una ble to ra is e such
matc hing fund s during the tenn hereof.
~ (:J:Ar--T IT f'l '.\•\N CI AL \l ,1,~r:D1 [,T
I\ .. -',.O:t'tlUlll~
f,r;1 n1cc :,h,1 11 muinwin properly ~l'trc g;it:.:d a~.:-nu nt !-ol (ira nt fund!.. ma tchi n£ fund s. nnd C1tl 1c1 fuml !,
H!,;SC•cin 1cd with 1hc Projcc1 an d rnal.c th o!>t' n:curds m·ndab le 10 lh~ Office on rcquL'st. All rcccip1 s :11,d
t·xpe 11di 1Urcs essoc iatcd wit h tht: Proj~ct !-h till b: docrnncn1ed in D de tailed and spc:ifi c manner. in
:.i cct1rd 11 ncc with th e Project Budge t.
IL J'roj t!CI lludgcl Line ltem Adjustmcnls
Cirnn ll:c mny adj ust individun l budgel lin e amounts wi th in the! Prnjcc t Budge t only by an nmcndrn cn 1 in
ac:c rd:,ncc with §.20; pro"idcd ho "·cv cr. that Grn n1cc m~y do ~u by noti fying th e omcc \\'1tho1 11 un
amend ment if:
nucl ~c l Liucs
There mt• nol nny mins fo r! w III bi:1,\ ce n udm::1i ~trJ:ion ~iudgt:1 li r.~s. an d
ii. JU% Limil
The cumu l111ivc t,ud ge mry li ne 11cm ch:mgcr. do not c>:cccd l 0%, of the tClla l but.lgc lcd 11moum.
9. l'A YMENTS TO GRANTEE
Grantee sha ll be paid in the following amounts and mann ers, subjccl to return of any u--.e,:pcndcd Grant Funds:
A. J\"foi:imum Amou11t
T he max imum amount p•y•blc under this Grant 10 Grantee by th e Ofiic, shall be $6,091,600.00. as
determin ed hy the Office from avai lable funds . Th e Office sh all reimburse Grantee for costs 11pproved in
the Gra nt budget. sel forth in Exhibit B for the following ser"ices perform ed, rel'iewed. nnd accep1ed ; or
Goods delivered, inspected and accepted , pursuant to the provi sion s of this Grant, including without
limita1ion , performance, qua lity , milestones and completion requ irements for payment set forth in Exhibil
B. and 1he Office's inspection and acceptance rig hts in §14 be low . Salisfactory performance under the
lenns of this Grant sha ll be• con di1ion precedent 10 !h e Office 's ob ligntion to rei mhu rsc Grantee. The
maxi mum amount of Gra nt Fund s payable as reimbursement under thi s Grant, and any extension hereof,
shnll include all Grantee's fee s, costs nnd expenses.
R. r aymcnt
A ll payme nts are subj ec11 0 th e provi sions of §Ii bel ow .
i. Method ,nd Time
Gra nt ee period ica lly shall subm il im•oices 10 th e Offi ce in th e fo nn and manner set fonh in th e
State ment of Work, and attac h timc shee ts, rec eip ts and oth er re qu es ted documcntntion in the fo rm
and manner approved by the Office. Grantee shai l submi 1 request fo r rcimburs<:mcnts/in vo ices w ithi n
30 days after th e end of 1h e period for which payment is req ues ted, and fmo.l bi llin gs und er th is Gran\
sholl be rece ived by th e Office within 45 day s after tenninnti on hereof. Untim ely requ ests for
pny ment may be accepted at the so le discretion of th e Offi ce .
ii. E lcc lrunic Fu nds Trnos fr.r
Pay menlS shnll be made by one of the following methods:
11) by mutua lly agreeab le method including in-p~rson pickup,
b) el ec tronic funds tra nsfer (EFD if Gran1ce provides wrillen EFT in stru c(ions to the Office on
a form acce ptable to 1he Office. or
c) via !he U.S. PoSJa l Se rvice or olh er delil'ery serv ice with a prope rl y addressed s(amped
envelope to the address specified by Grantee in th e n:minu ncc address sect ion of Etbibi l B.
iii. A,•nil:1blr Funds-Continge ncy_Termin:,tion
The Office is prohitihed by law fro m me.king fi sc:3 1 commitments beyond tl,e tenn of th e Strite's
cu rrent fi sc al year. Therefore, Grantee's compensati on is cont in ge nt upon the continuin g arailubilily
ofSl nte appropriotions as prov id ed in §2 of 1h e Color,du Sp:cia l Provisj ons. se ; fonh be low. If
federa l appro priation s or grant s fund 1hi s Grant in whCl lc or in port. the O!lice·s p~rfonnance
here under is contingent upon the cominuing availability of such funds. Payments pursu .i m to 1hi s
Gra nt shall be made only fr om nvni\able funds encumbered for this Grant and the Office 's liubilil)•
fo r suc h payments sholl be limited lo lhe nmounl remaining of such encumbered funds . If Stale or
fed era l fund s are not appropriated. or 01herwise bec ome unavailable lo fund this Grant, the Office
may im med ialely tem1inote this Grant in whole or in part wi1hou 1 furth er li ability in accordance wilh
§17 below .
Pa ge 4 of!?
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h·. Contracl Ter ms
The C iry doe s nnl b: this u~rce :nent irr r, oc:ibl : pl ed ge present cosh reserves for payment s in fut u; e
fiscal years. nnd thi s Agrec m::nt is not intended to cn:i:ne a mullip le-frsc.a l year deb1 or the City.
\', Erroneous Pa)·menls -
Paym:n1s made to Grantee in error fo r any reaso n. including. but not limit ed to O\'Crpayment s or
im pro;,er pn ymen1s. a1 the Office·s so le di scretio n, may be recove red from Gran tee by deduction
fr om sub!:equ ent payment under this Gran t or other g:;a nts or cont racts bet ween th e Office and
Grant t:e or by Nher nppropriate methods or collec1ed as a debt due to the Office .
C. Vn"pend ,d funds
i. Return
Any Grant Fun<:ls paid 10 Gnm1ee an d no\ expzndcd in connection" 1tl1 thi s Gra n! shall be refun ded
by Grant ee to the Office wi1 hin 15 da ys {\[termination olthh Grant. If Grant ee: r::::ei\'!S Grant Fu nds
herc unde, durin& an )1 fisca l year in c>.:ccss of its spending. limi1 for such fiscal year, Gran1ce sha ll
refund all excess Gran , Funds 10 th e Office within l 5 days of th e la1er of (a) the recc1p1 of such Grant
Funds or (b) the dete nnination of such excess. Unexpended or ~>.:ccss Grant Funds received by
Grantcc-under this Grant shall not be rerund cd or paid to any part)' other than the Office .
ii, Dc-Obliga tioo
Any Grant Funds not requ ired to complete Grantee's obligations hcrcund~r shall be ~~-obligated .
The Offic e shall send no1 ice of such de-obli gat ion within 60 day s in accordance wi1h §18 below .
iii. OfTscl
If Grantee fails 10 re lum unexpe nd ed funds the Office may offsel the amounl not returned again st
any other unpaid funds the Office owes Grantee under any other grant, contract. or obligation
between the Panics .
I 0. REPORTING AND liOTIFICA TJON
Rc pon.s an d analyses required under this sect ion shall be made in accordance with procedures and in such fonn
es prescri bed by th e Office.
A. Performance, Progress , Personnel , and Funds
Giantee shall ccmply with all reporting requirements set forth in E:thibi1 B.
D. Litigation
Within 10 dars aficr being se rved wi th an y pleading related to this Grant or the Proj ec t, in a leg al ac1 ion
filed with a court or administrative age nc y, Grantee sha ll notify the Office of such action and deliver
copies of such pleadings to the Office's prin ci pal reorcsentative in accor dance with §18 be low . If~
Office principal representative is not th en serv ing , such not ice and cop ies shall be del ivered to 1he
Executive Directo r of th e Office.
C. Nonc ompliance
Granlec 's failure to provide reports and notify the Offic e in a timel y manner in accordance wi1h this
section may res uh in !h e del ay of payment of fun ds and/or tcnnination under §17 of thi s Gran!.
11. GRANTEE RECORDS
Grantee shall make. ke ep, m:iintain and oll ow in s pec tion and mon il orin& of h~ fo \low ins record s:
A. l\'la inl cnance
Gr:rnlet' shall mainmm a complc:tc ril e of 11 \1 re cords, doc um ents . com n \1"1 , tio ns, notes IUld 01h:;r wrillcn
materia ls, clecl rC",nir meti ia fil es, :rnd communicatioi1s. per1~ining in an ,• rnann er 10 the Pmjc:1 or thr
dc-li \'Cr), of Ser\'kes (i nclud ing. bul no! limited 10 the C'peration of programs) Ci r Good s hereunde r.
Grwtec ~hall m?.int.:i :n such re-cc:rd:; (the Reco rd Ri:tt:nt ion Per iod) unt il th t: lasl to occu r of the fol kiw ing
i. a period of four years aft~r th e date thi s Grant is comp lete d or tcnTiinat t!d1 or
1i. !in:!! pa yment is made hereunder, whichc\'er is Ja1cr, or
iii. for such funhe r period as may be necessary 10 resolve nny pending mallers, or
h'. if an audit is occuring. or Grantee ho s re ceived no1 ice th.ll 011 aud it is pe ndin g. then until suc h audit
has bee n cor.iplc1ed an d its findin gs ha ve been re solved
R. In specti on
P:igc So r 17
t'ir:11,lt:t.: •,lw ll p~: 11111 th e ~111 1~• tlir I ,\,•1111 .. ,,, l'lllllll"/11 u: tJ11_, uth ·: Q•II~ :iu1l11,11.!t:d Ogt:nt of :1
!'.l'' ::n111 t.:r 11al :,gc 11c~ 10 muht , 1mpl·t·1 t•\;11111m: c1,,u:rp1 top~ ;md 'ur 1ra11~c1ibr G:antee's rccou.!!> 1cl:\u:d
11, t\11~ Gnmt duri ng thl' Record!. Rctc11l1l111 l\:11od l('I usi;un:. ro111p\1;m ::t· wilh th t tenm hcreofo1 \ti
l ,·:du a1 t Cirantt·r'i. perf'onn11 11cc. Thi: 0(1in re!iervcs lhc riglu u, m~pcc\ th~ Proj ect at all rcason nble 1imc!-
:rn d pla c~s durin g th e 1enn c,(1hi !t Gru nt, 111cludi 11 r nny c:<1cn~i<1n. lftht· Proj ec t doi:s not co nfonn 10 Grnnl
rtqu irt111t:nts. the 0ffice ma y require Grimtce prl,rnJ llly 10 brtn ; 1hc Projcc l iut o conformit y with Gram
n:quire me nts, al Gra nt ee's sole e>;pcn se. If 1hc ProJeC1 cnn nol ht: broug ht in tc confo mmnce by rc-
pcr fo nna ncc or oth er currecti\•e meas ure s. ti n: OOicc muy require Gr1tn tcc 10 tal:e utcessary ac1ion to
ensure th at fu ture perfomrnn ce confom,s 10 Gni 111 requirement s nnd cxc n:isc the remed ies avail ablt: unde r
this Grnn t. al law or inequit y in li eu of or in conj un cli('ll with lh c prec edi ng m.::asmc .
C:. Muni1ori ng
Granl cc ul:;o shnll p-..:rn1i1 1hc S1:11 e. 1hc frdc:rul ~u,·crnment or an~ t1ihe 1 ch,1 ~ :un ht'lri2.c-c! ttg,t:nl of a
£.°' trnmcntul ugi:ncy , in th e so le di sc re tion <.1f such gnvc mmcn111\ ;igency. to moni tor 11!1 uct i\'it ics
conducu:d by Gra nte e purs unnl to this Grant usin g ony rc1Lo,;on :1 blc pro ced ure . a1 the di!irrct ion of suc h
go"em menta l ogcncy, includ inS, but not lim it ed to : int erna l cvn lunti on proce.clures, exuminstion of
progra m data, special analy se s, on-si1 c che ckin g, nnd fonnol nu dil examin ati ons . All such monit orin g
shnll be perfonn cd in a monner whic h will 1101 undul y int erfere with Gra111ee ·s performance hereunder .
D. Final Audit Report
If un all di t is pc .formed on Grante i:·s record s ror any fi !)ctil year covering a ponio n of the tenn of th is
Grant, Grant ee sha ll submit one copy ort~e final audit report to the Offi r.e 's principal representJ11ive at
the address specifie d in §18 below.
12 . CONFIDENTIAL INFORMATION-STATE REC'ORDS
G nmt cc acknowled ges tha1 it mD)' become prh')' to con fi , '''ltial in fo nnnt ion in connection with its performan ce
hereunder, including but not limited to State records, pe r.i onncl reco rds, an d infommt ion co ncerning individu als
(''Co nfid ential Information"). The followi ng applie s irGrnnte e receives co nfid cnti11l information:
A. Confidenti ality
Grnnt ee shall kee p all Conficlcmiul In formation confidcntinl nl 11II ti mes tmd co mply with nll lnw s and
rc gul s1i ons co nc~ming co nfid entiality of infurmalion 10 til e mnn c cx umt upplicable 10 th e Offi ce. Any
req uest or demand fo r in fo m1 ati on in th e pos~~~sicm ofGnmtcc m11dc by a th ird party shall be fo rward ed
imm edi ately 10 the Offi ce's principal reprcscntilti\lc fo r rc sC1luti on.
B. Notifi catio n
Gr.1 nt ee sha ll notify eac h of it s agent s, employe es, subRgra ntecs. subcon trnclors and ass igns (e;:i ch n
''Re lated Party") who may co me into cont act with Co nfid cntinl ln fur mn1i on thnl such pan y is subject to
!he con fid enti ality requirements set forth herein , and shall provide cnch llclated Pan y with a written
cx pl nnalion of such requirements before permitting such puny to acc ess n11y in fonmui on of the Offic e.
C. U!-C1 Sccuri~'i nod Retention
No Con rid ent ia l lnfonn ati on of any kind shall be di stributed orsold to nn y third pan y or used by Grant ee
or a Rela ted Pan:· in any way , except as authori zed by this Grant Bnd BS 11ppro,1ed by the Office . Grantee
slmll prnv id t and mnintain n sec ure en"ironm cnl that en sures con fi de ntia lit y of ull S1atc rec ords nnd oth er
Co nfi de nt ial Informat ion wh erever located . Co nfid ential lnfom101ion shn ll 001 be rc min cd !n any ril es nr
othcf\, isc by Gra nt ee or a Rcla1ed Part )', exce pt as set forth in 1his Gra nt 111ul nppro"e-d by th e Offi ce.
D. Di sclo surc-Li:1bili1y
Discl os ure of S111 1e rec o rd s or oth er Co nfi dem ial lnfo:-mu ti on h) GrJ 111cc or n Rcl u1cG Puny for uny rca !.o n
may be ca use fo r le gal i'I Cti on aga in st Gmmee or such Rel ated Pnny by thl' S1n1r 01 lh ird pn,rt ies nnd
d,:fense of any such ac tion shall be Gran 1ee's so le rc spons ibili t)·.
JJ. COiffLICT O F INTEREST
A. ')c£inition nnd Appearance
Granl e~ sha ll no l engag e in anr bus i1 1css or personal nc ti vitics or pmc tice s or main1a in nny rcl ai ion ships
whi ch co nni ct in nny way with the full perfonnancc of Grantee's obli i;n ti ons hert und:r. Grontee
ockn o" ledges that with respect to this Grant, even the appearance or o conflict orinteres t is hannfol t,,
th e Offi ce's intere st~. Absent the Office's prior wr irt en approval, Gmnlce shall refr1in from any prai:iice s,
acti \'ili es orrelmi ons hips which reas onably app ear to be in con0ict with the full performnn ce or Gruntc e's
Pa ge 6 orJ7
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ob ligati ons tr 1he C1m ce h:rrund:i. Gran1ct st:ul! comp!; \,nt-. th!: provis1om, of CRS § l s .g.jQS ond ~=~-
I 6-1 01-109.
8. Specific Proh ibitio ns
Grant ee's nnd su b--gran1ee's re spect ive officers , empl oytes . or agents sh:ill neither solici t nru ac cep1
gratuities, fa vors . or anything ufmonet ary \';ilue fr om Gran lee ·s potent ial subgran1ees. or panies 10 sub-
cont·acts. Gran1ec·s emp loyees, officers, agents or any permined su b-grantee s shall not po.n icipJ le in the
se lection. award , or ndminist rat ion of th is Grn nl or :my s ub-gr.m l or sub-contract. if ,m ac1 ual or appurent
connic1 of int:!rest would orc ur. Such a conflict wou ld ari se when any of the following has a fina ncial or
othe r in terest in the firm selecte d for awa rd:
i. an employee. om ccr. agen t or board m~mbcr;
i i . any memJer of the emplo) ee's im media1e family:
iii. an emp lflyee's r,ann er, or
h·. en or£_aniz.ation, whi ch employ s, or is abo ut to employ . any of the afo rememion~d .
C. Determination by Office• Default
If Grantee is uncenain as to the ex:stence ofa con flict of inte rest, Grantee shall submit to the Office a
di scl os ure statement setting forth the rel e\'Dn t details for the Office's considerat ion. fa ilu re to pro mptl y
subm it a disclo sure statement or to fo llo w Lh e Office 's directi on in reg ard to the apparent conni ct shall be
con sidered a material default of this Grant :ind grounds for terrnina?ion under §17 below .
D. Code of Perforrnant'C
Grantee . and sub-gran 1ees and sub=:ontractors, if any, shall mainta in a wrinen code of standards ~ovcmin g
the perfonnance of their re sp~ct ive employees, agents, and contractors en gaged in the award and
adm inistrat ion of this Gra nt, or subcontract or subgrant, if any. Grantee shall pro\'ide a copy of such code
to the Office within 10 days of the Office 's wriuen requ est therefore .
14 . REPRESENTATIONS, WARRANTIES , AND INSPECTIONS
The Parties make the follo wi ng specific repre senta ti ons and warranties to ea ch other, upon which each is rel ying:
in en te ring into this Grant .
A-Standard aod Manne r Of Performance
Grantee shall perform iu obli gations hereunder, includirg in accordance w!lh the hi ghest professional
sc:mdard of care , skill and diligence . Grantec si: !) pe rlom1 ii~ obligatici 1s hereunder in the sequence and
mlnner set fortJ; in Exhibi t 8 .
B. Compliance with Law a nd Policies
Grantee warra nt s that it will at all times strictly ad here to , nnd com p!y with, all applicable Federa l and
Colorado State laws, and thei r implementing regulations , as they currently exis1 and may hereaft~r be
ame nde~ which laws an d regul11tions are inc orporat ed herein by this refe rence as tenns and con dit ions of
this contract.
C. Inspectio11 and Veri fication
The Office reseNcs th~ right to inspect and mo nitor Grantce·s performance hereunder at all reasonab le
times and places to verify tha 1 they confonn to the requirements of Exhibit B. If Grantee's perfonnan ce
docs not confom1 to Grant re quirements, th e Offi ce may requ ire Gra nt ee prompt ly to bring its
perfonnance into conformiry wit h Grant requirements. at Grantee's sole expense. Jft h~ Project canno1 be
bro ught in10 conformance by co1re~tive measures, the Offi ce may require Grantee to take necessary
uction to ensure that futu re perfonnance co nfo rms to Grant require ments and c~e rci se the remedies
a\'ailab le un der this Grant. at law or in equity in li eu of or in CC'lnjunc tio n with the p;-cccding meaiu r~·.
n. Lega l .A,uthority-Gr::intcc and Grnn lccs Signato ry
Grantee w:1rrants 1h:n i: pc,ssesscs :he kg:l l amhurity 10 L'llll!r int{! th is Grant nnd has mkcn a ll actiom
required by it~ procedures . by -laws. a:i d-'or appli caMc laws to ~~;:-reis~ tl:Jt :rn1h orii y1 :md 10 luwfuii :
authorize its unders igned signa tory to c~ecute th i~ Gra.nt and IC' hind Gra ntee to its 1cm1 s. Th e p·mu n
~igni ng and executing th is Gra nt on be:half of Gran1ce hereby reprei;cn ts and warranLS and guorante::s tha1
they ha ve full au6orization to do so. lf requested by lh e Offi ce, Grantee sha ll pro\'ide the Oflice the b:is is
fo r Grantee 's authority to enter inlo this Grant within IS dn ys of receiving su ch requ est.
E. Licen ses1 Permits, Etc.
Gran1ce represents an d \i'arrants that as of the Effecti\'c Dato: ii hns. and th.at a1 all tim es during the tenn
hereof it will h:1ve . at it5 sol e expense. all lice nses, certi fic at ions , appro\'n l, insuranre. penni ts, an d other
mnhorizat ion rcquirtd by l:iw to perfonn it s obli,£alions hereunder. Ad ditionall y. all emp loyees ofGr:mt ee
Pa,sc 7 of 17
p~·r h11111i 11 1= !,r.:n ·1cc!. 1111dcr 1111:, Ci r:1111 •;h :ill li l1icl lh l' n.-ql 111 '·ti lit·r.:11\t !-111 cc1111i:·a1 i011s . 1f any . HI 1n:rlo:-111
llu.:i 1 tl 11111:'.,. Ci 1an1~c . ifa ft11::ii;u 1.:1 1r pw:,1n111111 11th~-, c1111 1y 1r:1mac1i 11g l1u:,i1l':SS in ti n.· Stu te ofCull11.1d11,
fu11lit1 certifies 1hm it currcn ll~ h~!:i .;,ht:nncd :ml.I !,l1;1\l m;:111 1:1i111111~ app licaU le cenificate of n11 1hun1y 10
u.in~,IJCI hui.i ncss in the Smi t of Cul(lr,,du an d ha ~ dci.igna tcd r1 rcgis1c.·rc d U£Cn t in Color.1 do 10 aucpt
!,Cr\'icc of pro cess . Any revo cati on. "ithdrn wn l or nu1H ·e11cwal of li censes. cc nifi c5tion s. appro "al:..
msur..mce, pcnn iu; or any such similnr requirements ne ces snry for Grantee 10 properly perfonn th is Gram.
r.lmll he dc-cm ed to be n defoull by Grnmtc nnd ground s for terminati on under §17 bek1w.
f.. Brcuch
11' 1hc Grantee breache s any of it s repre sent a1io ns or~warrantic:s, th e Office ma y require Gran1ee to
prn mptly perform its oblit;ations again in co nfo nni1 y wi1h .Gran1 req uiremen ts, a1 no ndditional co st tc the
C >llic:e . If' sucl1 breaches can no1 he, or arc not cured, th e Omcc may. in add iti on 10 :!O)' 01 l 1er rcm~~j~!-,
pnl\'idt"d for in thi s Gra nt. require Grnnice 10 take ne ce ss ary ac:i c,n to t"ns urc lhnt futun.' pcrforman .:·t·
w 11 fom1!. 10 1he pro vision s of 1hi s Grnnt; and eq uiU:1 bly redu ce the pnyment du e to <.,run lcc.: 10 n:fle c1 the
redu ce d \'lllut' of the Project. .'\ny rcd uctinn , delay or clenitt! of paymem und~r this pro,•::.ion :;!1all nal
const itute a breach of Grant or dcl aul1 11~ 1hc Ofli ce.
15, IN SURANCE
Gra nt ee s'nall obtain und mainta in insurance as speci fi ed in this sec1ion et all times during the term of thi s Gmnt:
All pol:de s evid encirig tJ1c in suran ce cov era ges required h::rcu nc.lcr shall be iss ued by in surance compan ies
s a•;sfa.cto ry to Grantee and th e State.
A, Grantee
i. Pu~lic Entities
l f Grantee is a ~public ent ity~ wi thi n the meaning of the Colorado Governmen1 z.l lmmunity Act, CRS
s24-J 0· 10 I, et seq., os amended the (Colorado Gov ernme ntal Immun ity Act"), (COIA) th en Grantee
shall maintnin at 1111 tim es during the 1errn of thi s Grant such liability insurance , by commercial
po licy or se lf-in surance, as is nccess nI)· 10 meet iLS li abi lities under the CGIA. Grantee shall show
proof of such in surance sati sfactory 10 th e Office, if reque sted by the Office. Granlee sha ll require
any sulx:o ntrd ctors of the Gran tee , prov iding Goods or Services in connection with this Grant, to
include the insuran ce requireme nts nc cc~sary to meet the Grantees liabili1ie s under the CG IA .
ii. Non-Public Enti lics
ll'Gron1ec is not a ''public cnthy" withi n the mcnning of th e CG IA , Gran 1ee slutll obtain and maintain
durin g the tcnn of thi s Grant in suran ce covcrJge and po li cies mc:cting th e req uirem en ts se t forth in
subsectiou B of thi s sec ti on.
B. Suh contactors
Gra nt ee shall require each contr3ct \\'ith D subco ntra ctor, ot her th an th ose thal nrc publi c cn1 i1i cs,
pW\'iding Goods or Serv ice s in connection with thi s Grant, 10 include insurance requirements in
comp lian ce with the Grantee 's internal procurement in surance requirement policies and practices or
requ ire th ose substantially simil ar to th e foll ow in g:
i. "'orkcr's Co mpensation
Worla:r's Compensation ln surnn ce ns required hy S1nte .!ao •··1 ::, a11d Emp loye r'!-Liability In su mnce
co vc rin s nil subcontra ctor emp loyee s acting with in th e course nnd scope of their employment.
ii. G eneral Liability
Com n1 erciH I Genern l Liabili1,• In suran ce wrinen on ISO occurrence form CG 00 01 10/93 or
cqui"ulcnt, ce:wering premise; opcra 1i ons. fire damege. ind~pendent co ntra ctors , prCldu cts nnd
completed opera ti ons, blankel cont,uctun l liabilily, perso nnl injury , and adverti s in g li u~iliry with
minimum limi1 s as fo ll ows:
o) $1,000 ,000 ea ch occ urren ce;
b) $1,000,000 general aggregate;
c) SI ,000,000 produ cts nnd completed ope rati on s nggregate; and
d) $50,000 any one fire.
If a11y aggregnle limit is redu ced be low Sl ,000 ,000 bc c1n1 sc of claims made CIT poid, sub•t;,rantee or
subcontractor shall immed iate ly obtain additional insurance to rest 're the full aggregate 1:-ni1 and
fumish 10 Grantee a certificate or other document sn ti sfac toI)' to Gra1".1tee showing ·complll,nce with
this provisi on.
Page 8 or 17
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i ii. A Ut(lmnhilr Li.1 bili1y
Au 1omoh il e Liability In suranc e ccwe;in£ an) au1 0 (in cluding owned , hirtd and non•O\\ ned au tos)
wit h a minimum Ii mil of l 1.000.000 ea ch accident combi ned single limit.
ir. Additiot.:ll ln i.urctl
Grant~e ,ind the StJte shall ~ named as add il ional im urc d on the Commerci al General Liahilit, an d
Autom otile Linbili t) In suran ce pol iries (leases an d constru ction contracts require ad di1ion3I i~sun:d
coverag e for cC"l mpl cted opcrcn ic111s on endorseme nt s CG ~0 10 11/85. CG 2037. or equi\'alen1).
,·. Primacy of Co\'erag e
Coveragr required of the subgran tce or su hcn mract or shall be prim ary o,-er an: in~m,mce or !=::If.
insurance pro~ram carr ied by G;,:mtec or tht Sta1e.
,·i. Cnnecll11 tion
The abo ve insu ;;:mce pt•!i d~s sh s ll incl ude par.i~ic,ns prc:ven 1ing cancellat ion or non -rene w:il
with ou1 al leas l 45 days prior noti ce l O the Granlce and the Sta te by certi fie d m:iil.
rii. Subrogation \\"ah·er
All in suran ce polic ies in any way related to th e Grant and secu red and maintained by Grantee's
s ubcontra ctors as required he rein shall in clude clauses s1a1i ns that each carrier sha ll waive all ri ghts
of recovery, under s ubroga tion or otherw ise , against Grantee or the State. its agenci~s , in stitut ions.
organizai ii::m s. offi cers, ag~nts. emp loyees . and \'Olun teers .
C. Ccrlificates
Each of Grantee's subco ntrac tors sha ll prov ide cenificates showi ng insurance coverage required
hereunder to Grantee wit hin !even business da,·! of the Effective Date, but in no event later than the
commen ce menl of the Se rvices or delivery of ihe Goods. No later than 15 days prior to the expiration date
of any such coverage. each sub contractor sha ll pro,·ide cenificales of insuran ce to the Grantee evidencing:
renewals. Thert after, upon requ est or at any time during the tenn of the a subcontract. the Gran1or may
request in writing from the gra nt ee , and the subco ntractor shall thereupon wi thi n 10 day s s upply to
Gran tee, cvi den:c satisfactory insura nce to the G:-antee and the Office ofCcmplianc~ with th e pro,is ion ,;
of this section.
16. DEFAULT-BREACH
A. Defined
In additio n l o any breache s or defa ults spec ified in other sect ions of th is Gran t, in clud ing, but not limited
to th ose in §17 tdo,\ herein , th e fai lure of either Pany to peri'onn any of its material obli gati on s
he reunder in wh.Jlc or in part or in a tim ely or sa tisfactory manner1 co nstitut es a default or breac h. The
institutio n of proceedi ngs under any b:mkruptcy, ins olve ncy. reorganization or sim ilar legi slatio n, l,\y or
against Grantee . or the appoi ntment of a receiv er or si milar officer fo r Grantee or any of its propeny .
whic h is no1 vac.1 tcd or full y staye d wilh in 20 days aft er the instit uti on or occu rrence thereo f; shall also
constitute a defau lt.
B. Not ice and Cure Period
In the even t of a default or brcn ch. notice of such shall be given in writi nr, b)' 1he aggrieve d Party 10 1hc
C\ther Party in the manner provided in §18 be low. If suc h default or breac h is not cu red within 30 d:iy s of
rcc eipl of written notice or. if a cure ca nn ot be complc1ed ,,·ith in 30 days , cure of the defa ult or breac h has
not begun within said per iod and pu rs ued wi th due diligence . the aggrieved Party moy t~rminm e this
Gran t by providing writt en not ice thereof, ac; prov id ed fo r in §18 below speci fy ing the efTecti vc d:u~ of
the terminal ion . Notwi1h standin£ an) t\1ing to th e conlr:i ry herei n. tl1 t Office. in its sole di screticm. n~rd
not provide !dvan ce notice or a rnre pc::riod and m:iy 1mmcdiillely ttnninate thi s Grant in \\'hole or in p:\11
if reacmn:ib ly nc ct:~i;:i ry to prc-F-c:-, ~ r ub li e !::1~et~ or io prev ent i:rnnedia 1~ p;1b li c cri sis.
17. RE ~ICDILS
Ir Grn ntce is in defau lt N bre:i ch und er any pro\'ision of th;s Gr:mt. the Offi ce shall ha\'e al l of the remedi es
listed in this sec ti on in addition tC\ all other rem ed ies se t fonh in othe r secti ons of 1hi s Grant. The Offic ~ may
e:-..ercise any or all of th e remed ies a\'ai lable to it, in its so le disc retion . concurrently or co nsecutively .
A. Tcrminntion for Cousr a nd /o r Defau lt
If Grantee fails 10 perform any ofi1s oblignt ions hereunder wit h such dili gen ce as is req uired to ensure its
complc1io n in accordance with the provisi ons of th is Grant :rnd in a ti me ly mann er. th e Office may nNify
Gran tee of s uch nun-perfo rman ce in accord ance with §16 a\-l ove an d §18 bel ow .\( Gra nt ee there afte r f?.i!s
Page 9 or 17
1ri pn,inpll~ Lrnl' suc h non-pc1fon111 in cr \\ll h111 lll l' nm: pt:r ,l,d. lhc Oriic-e. al its 11p11on . mlt) 1cr111111a 1~
tlti! l'flli1 l' (ir un1 (1r !au.:h p:111 uJ th i!i Gr.m i a!, w 11 lli ch the re ha-; been dcl,: or a failun· tn properl y
pa fonn [~l·rcbc by 1hc Ofiice of 1his rit'.111 !ih:ill 11(1 \ b~· drtmtcl n hrcarh ofits obli,gation s hcrc undei.
Page 10 ofJ7
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Gran l~e ~ha!! rcntr nu e-pcrfom 1iln:c c,f1his C1ront IC'I 1he c~:H.:n ! nr,'. tenn in .:?tc.:I. if any
i. O bli gat ions a nd Ri:;ht s
To the c:;!cn t spe cifi ed in the tc nnin:n ion no ti ce. G:-;mt ec shall no t in cu r fu nhe r ob li pni om or 1!n~e1
fu n he r p~rfo m1an cc hereunder p~t the c:ffc c1i\'C date of such no1icc. and sha ll also tennin ate
ou ts tand ing orde rs and suhc o:nra cts \\ ith thi rd part ies. Howe \'er, Grant e e sha ll complete an d d:l i, a
10 the Offi ce all Service s and Go ods not ca ncelled Cl y the te rm inmi on not ice and ma ) inc ur
obligatio,s a!l are necessary to do !iO within th e Gram 1erm s. In th e so le discre tio n of the omce,
Gran tee ~h:i.11 as sign 10 the Offic e all of Grantee 's righ t, title , and interes t under such terminated _
orders or s ub co nt racts . Upon 1cnn inat io n, Grantee sha ll take 1imely, rcas:on::ib le an d nece ssary oc1ion
10 pro1e c1 and preserve pro pe rt)' in th e poss es sion of Grnn tce in which the Offi ce hes an im ere st. All
materia h owned by the Offi ce in the posse ssion ofGranlee shall be immedin tel y return ed 10 lhe
OfJi ce. In 1he tole di scr~tb:i of th e o m..:e . Gram1e 5l nsll 3ssie,n to the Of!ic:e ~ll .:.f Giar11 ee·s rig In,
1itlc. and rnten-:.t under SUC'h lmnina tcd orders Oi su bc ontracts . All Work Produ ct. at the o;r.i or. f'li'
the Offi:o, shall be deliv ered by Grantee to the Offi ce and shall become the Office s prop,;r,y.
ii. Pavmcn ts
Th~ Office shall re imburse Grantee on ly for accepted Serv ices and Goods rece iv ed up to the d.1te of
tennination. If, after te nn ination b,· th e Office . it is de term in ed that Gran tee was not in def11UJ t or
th .1t Grantee 's acti on or inact io n ....,;s excu sab le, such tc:m1ination sha ll be treeted as a tcrmin~tion in
the public interest and the rights and obligations of the Panics shall be the sa.ne as if this Grant had
been term inated in tlte public interes~ as described in §17 be low.
iii. Damages and \Vi th holding
Notwi thstanding any other remedial action by the Office, Grantee also shall rema in liable to the
Office for any damages sustain ed by the Office by virtue of any default under th is section by Grant ee
and lhe Office may withhold any payment to Grantee for the purpose of mitigating the Office's
damages , until such time as the exact amount of damages due 10 the Office from Grantee is
determined. Further, the Office may withhold amounts due to Grantee as the Office deems necess.!r)'
10 protect the Office against loss because of outstanding liens or claims of former lien holders and to
reimburse the Offic e for the exc ess costs inc um:d in proc urin g similar goo ds or serv ices . Gran 1ce
shall be li able for exc es s cos ts in curred by the Offi ce in procu ri ng from third panics repl ac eme nt
Se rv ices or sub s1irute Goods es co,·er.
B. [arlv Termina ti on for the Publie Interest
The Omce is entering into this Grant for th e purpose o f carrying out th e public policy of the Slate of
Colorado, as detcnnined by it s Gove mor1 Gene?ra l As sembly , and Couns. lfthis Gran! CC 9S es 10 fur.he r
1hc public polic y of the State , the Offi ce, in its sole di scre tion , may te rmi nate this Grant in whole or in
part . Exerci se by the Office of this right sholl not be de em,d a brea ch of the Office 's obli gations
here un der. This subsection shall not apply to a termin ati on of this Grant by the Offi ce for cause or defa ull
hy Gran tee , which sh all be go verned by §17 abo ve.
i. Meth od and Content
The Offic e shall notify Grantee of the tem1in ation in :ic cord3.n cc with §16 above an d §18 be low,
specifying th e efTectivc date of the termin a1ion and wh eth er it affects all or a portion of this Grant.
ii. Obligation s and Ri g11ts
Upo n rc :ei pl o f a termi nati on notice, Gran tee shal I be subject to and comply with §17 abov e.
iii. Payments
lfthis Gra nt is termin a1cd t.,y !h e Offi ce in fu nhe ranc e of1h c pub li c in:e~est of the S1ate of Colo ra ::i o.
Gr:int ee si ,II be pa id an a111 uun1 which bean; !he sn mc r:i1io 10 1hc lotal reimbursement u11dcr th is
Gra m 2~ th e Services sati sfa ctor ily perl'orm ed or th e Goods sa tisfa ctor ily deli vere d or ins!a\l r C b:::!I
:o 1h c tot al Se!"\ h..es a nd Go ods co vered by this Gran t, le ss payme nts pre\'iou sly mode . Addi tion el!y,
if the Grlnt :s le ss th an GO% compl eted, th e o mce mny n~i mb urse Gra ntee fo r a porti on of ac 1u11I
out•O f•poc kE:t expen ses (n ol oth erwi se reimbu rse d un de r 1h is Grant) in cu rr ed by Gran tee whic h are
directly anribur nhle to 1he un compl eted porti on of Gra n1ee's obliga ti ons her eunde r; provid ed !hat
reim bu rs emt nl shall not exceed the max imum amount payable 10 Grantee, here under.
C. Remedies No t Im·oh·ing Termin atio n
The Offi ce, its sole di scretion, may e,-;ercis e one or ,narc of the fo ll ow in g reme di e$ in ao ~:1ion to ot her
remedie s a\'ailablc to the Orn e~:
P:,~c 11 of 17
-==c=•-===="c-..:..-,.,..=======~-=-===-...:-'='~,
i . t.:11 ,pl·1ul l'l•r hir11ia11 ct· ~
'.u p ·ud (,r,mk c · s pci lt•11· 1.1m i.: ,. 11h I l' ~\Wl 1 11 ,11\ or an) pt11t1on of tl•ts G1 ,Ull pend111~• n:c~· • 1~,
.:U1 r<:c 1i, c nc 11 on ;.1~ !>pcc 1fii..:d I•) !Ill' (11f1r c ,1 1thout enti tlin g Grai ~,cc to an idj ustmtn l in pr it:c'cus1 N •
pcrlv:in an ce scl1cdul c. Gr.in1cc :-lmll prrn nptly ct.:ase p~r ro rmcmce and in curring co!its in acc1 1rd1tncc
1, ith 1hc Offi ce 's dir !!c \ive :md the Offi ct· sholl 110 1 be li:iblt· fur costs incurred by Gr~ml~l' aill'1 tl u:
.,usp!:nsion of pt:rfonn :mce und er thi s provis ion .
i i . \.\'ilhold P:iymcnt
\\'ithho ld paymenl to Gran te e until co rrections in !>crvices un· sati sfo ciori ly t:umpl et-:d .ind fo r
accepta ble goods are rro vicl ed .
i ii. De ny P:1y mcnl
Dc.:11y paymen t for th os e Serv ices no t perform ed :m:l lor Good s nnt rrm•ijt!d ;,ud whi ch due HI
circums t:m:.es cI?used h~ th l' Gr,~:11e~ =:m:1 :-,: h: ,,·~'"u;-mtd 01 pro \'icied or, 1f pt.:rfunn cd 01 prt1\'id t.'d.
would lie ar no \'B lue to the Offi ce : r>rov idtd. 1h.::.1 '\'')' de nin l or pay ment sha ll be re :!.Sor.:ib:y rel JicJ
tc, 1he valu t: or work, pcrfomrnn ce or Good.!: 1m1 h, thl· Office.
i\'. f~c morn l
Dt:maud rcmO\'al of nny of Gran let.'s cmplc,yc t~ ~e nlS, or sub co nt ra ctors whom the Office deem s
in co mpete nt, carel ess, in subordi nate, un ~•1:ir.h le. ,therwi !=e unncccptnb lc, c,r who!oe continued
re lati on 10 this G:am is dee med to be con rrat; ·v the pu bli c ime n:s1 or not in th e Ofli ce·s best
in 1crcsl. Replace ment of any key perso ri· ' he ri:u1 1der shall b: done in accordance wi th the rele\'an t
prov isions of Exhibit B.
IR . NO TI CES AN D REPRESENTATIVES
Each indiv idual identified below is th e principal represe ntativ es of the designat ing Pany . All not ices required lo
be given hereunder shall be hand delivered wit h rece ipt req uired or sen t by ce nifi ed or regis tert:d mai l to such
Par.y's pri nci pal repre se nt ati ve at th e add ress set fort:1 be low. In add it ion 10, b111 not in:-..: "f, hard-copy nmic e,
noti ce also may be sent by e-m ail to the e-mai l addre sses , if any , sel forth belo.;.. Sid·~-r ,1ri"' mn y fr om ti me to
1i me designa te by writt en notice subst itu te ndd rcsses or pers ons to whom suc1 • 11,1.c •.~ ::\di 1.e se nt. Unless
<1t lu:rwisc pro vided herein, all noti ces shall be effectiv e upon rece ipt .
A, Offi ce :
MasU n C. \Vhitn C:y: Execut ive Director
Gove rn or's Oflice of Home land Sec urity
9195 E. Mim,rnl Ave., Ste 200
Cen tennia l. CO 80112
Emui l: mason. whimc vr@.stmc.co.us
O. Gr11 11l ec:
Dan Alexander
Citv and Cou ntv of Den "cr
20 1 West Co lfax Dep t 908
Denver. CO 80202
D:m .ale>.:ander@ci .denver.r.o.us
19. GOVE RN ~1EN TAL IMMU NITY
Not wit hstand ing any other provision 10 th e co ntrnl')'t nothin g he re in shall const illl te a wa h•c r, express or impli ed,
o1 . · o f the imm un i1ies, ri ght s. benefit s. r rC\1ec 1ic,n, or ot her pro\'isions or the Co lorii do Go\·cmmc r.t ol
Imm unity ,\ct. §CRS 24 -10-10 1. et seq .. as a1m:ndc d. Liability for cl aim s for inj uries to pc1sons or propcny
ariEin g from the negli gen ce of th e Stnte o r CC'lor::d o, its dcpanm~nt s, in sti1u 1io11s, :igenci cs, bonrd s, officia !s.
;rnd emrl0y~es is controll ed an d \imi 1ed by the r:"''i!;iC\n:, of the G0Y crnr.1c nin l Immu nity Ac! and th e ri sk
management stnllnes , CRS §24-30-150 1, et se q .. ac: ame nded .
10. MI SC ELLANEOUS
A. A~s ignmrnt
Gra nl ce's ri g hts no d ob li ga tion s hereunder nre perso nal 3nd may nol be tra nsferred, ass ign ed or
s ubco nt rac ted, wi 1hout the prior, wrincn consent of the State . Any attempt at assignmen t, tran sfer ,
s ubcon trnc tins with ou t s uch co11s~n t shnll he \'Oid . All ass ignme nts, subco ntra cts/s ubco ntra ctors approved
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['.\ Gra n1ee N the S1a1c: sh :il l b~ 5uhj::cl IC\ th·: pw ,·!sic-n~ hcrc:of. Gr .i niet ~hall b~ sc,l~l: rtsponsible for ull
e.spccts of su:>c:ont;Jcli ng arrangement 5 :-:id p!:rfonn:in r e.
B. Cindi ng l ffrc l
Unlt"ss ot h~rn i!-c pro\'id!:d her ein. all pro,·isio ns he rei n contai ned, inclu din~ the hen dits and burden s,
shal l extend 10 :md be bindin g up on the Pan ies· respec tive heu~, legal rep rese nun i\'e S. 5uccessors. and
assi£nS.
C. Cap tio ns
The cap1 io11s !nd headings in this Ag re eme ni arc for con "enience of reference onl y. and shall nm be used
tCl inrerprel. d!fine, or li mi t its pro visio ns.
D. Co untcrpnr1 •:
This Ag reem t nt ma y be e.~e rnted in muhi ple idcn1it..1 i ,,igh :il n1 11m '!:--pt!:-:~. ~!I c{\t !1 i:!i sb ll,: :)1J sti 111 1e
nne agre::men t.
I:. Enlire Unde rs tandin g
This Agreemt:nt represe nts th e comple te integration o:' all und r rs tanding s between 1he Pa ni es and al prior
rep re sentations an d unders tandin gs, oral or wrincn, l ; :•1crgeL he rein . Prior or ccn1,mporancous
addition , deletion, or ot her amendm ent hen:to shall not .: Ve ;,,y for ce or affect whatsoeve r, un'.e ss
embodied hert in .
F. Jurisdiction a nd Venue
All suits, actio ns, or proceedings related to this Agreement shall be held in th e ~tatt ofColo;ad o and t '.H!
Parti es her by 2gree tha t venue sho.11 be proper in th e City and Cllunt)' of C .l\'er.
G. J\fodification
i. By the Parties
Except as specific all y pro l'id ed in thi s Ai;mment. no mod ification of this Agreement shall be
effecti ve unless agreed to in writing by both parties in an amendment to this Agreement, prope rly
exec ute d and approved in acco rdan ce wit h Co lorado State law and State Fis :al Rules.
ii. By Operation or Law
This Agreement is subject to suc h modi fi ca1ions as may be req uireC: by chan£eS in Federa l o:-
Colora do St ate law, or their implem enti ng re gulat ions. Any such req Jired mo::i ifica !ion au tomJtically
shal I be ini:orporated into and ~e part of 1his / gre~mcnt on the effe ctive date of suc h change, a: ii
fu ll y se1 fort h here in .
H. Order or Precedence
The pro"isions of thi s Ag rcemen 1 .5:ha ll go ,1em th e relati onship of1he State and Gram ee. In lh e eve nt of
confli clS or incor::;,;ste nci cs between 1h is Aerceme nt an d its l~··hib its an d anachmenLS . s uch connicts or
in co nsis tenci es ;,ha ll tic reso l\'ed by rcferen-c e to the documents in th e fo ll owing ord er oiprioriry :
i. Co lorad o Specia l Pro\'isions;
ii. Remaining. pages of th e Agree ment;
iii.Exhibit A;
;,-, Ei<hibi t B;
"· Addi ti on al Gu idance iss ued lly the Slate or Off . .:c:.
I. Sc\'trD bilil')
Provi ded th is Ag ree mt:nt can be C:\Ccuted and performa nce of th e ob li gations of th e roni ts 2cco mpli shed
wilhin its intent, 1he prO\'i s ions here of are seve r:.iblc and nny prc,\'i:::io n lha t iE de clare~ i~y:,Jid or bernm t:s
in o;>cr.:!blc for an) rcarnn sha ll 1101 affect th e Y:ili di :y of Jny other pro,·i!.ion he reo f.
.I. Sur\'in l of Cert ain Agrccmcnt Term s
.,.~OI\\ iihSU!nding :inyth i;;g herein tv the co ntrar:,. pro visions of th is Agreement requi ri ng co ntin ued
perfonnance. conpli:rn ce, or effe ct afte r tennin:ition hcreof .. shall survi ve suc h ter minati on and shJII tie
enfo rceab le by the Sta te i f Gra nt ee fai ls 10 pcrfo nn or cr,mp ly as req ui red.
K. Third Pa rty Rcn cfi ciuies
E11 forcemen1 of th is Agreement and oll rig hts and Clblig,n ions hereunde r are rese r\'e d !1-cilely to the Paities.
and not 10 nny thi rd party . Any serv ices or benefit s which third panics receive as a resu lt of this
Pa s e 13o(l7
A1;.rt r.:111 l•111111c mcidt.'111t1I 111 the At.:rl'C111c1 1t and do 11 01 crcnll' an y rig.Im, for sm .. h third panic s.
I •• \\':i i\ er
\\':m•cr <1f;111) l.ircach ofa term. pr<Wi~it111, 01 rtquirr.:m::01 ofth1s Agrcemc111 or any right or rem edy
lu;rc11 11d cr , whc1hcr cxplici1ly or hy lucl: of cnfnrrc111c11l1 shall not bt: construed or dcemcrl as n wai ver of
uny suliscq ucnt brcnc h of suc h term, pro\·ision or req uirement , or ofony ot her term, provision , or
rr:quirt:mcnt.
T llE RCM.<I NDER Of T III S PA GC 11'TC /IT IOl',AL L\' Lffr BLANK
Pn gc 14 ofl7
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21. COLOR~llO S PECI AL PRO V1 SIO:s'5
The Special PrC1,·isi ons nppl y tc, all C:ontracl ~ ex ccp! where noteci in !IJ\ic s.
A. I. COJITROLLER'S Al'PROVAL. CRS §2~-30 -2112 (!).
Th is co n1rac1 shall not b:: deem ed \'a li d until i1 has been approved by the Co lorado S1:ite Co ntrt'll l:r or
dcsignee.
B. 2. FU ND AVAILABILITY . CRS §24-30-202(5.3).
Financial nb lig :itio ns of the S1atc pay able after the cu rrent fis ca l year are cont ingen1 upon fu nds for tb,at _
pu rpose be in,;; a;:>propriated , budgc1 ed , and 0th c:rv.·isc made ava ilable . --
C 3. IKDEMN IFICATION.
C9 R:rael e: shall iA cle n'tniP:. sa • e. Rnd he ld haFm'es ! 11·: Sun .. ·:~ ew.r~:~·e2· an ,.. a~---·.· 1-oima aP._ jf!el
el' ·lai1H s . .:h:;a2e j _ liaBilil" ancl eaw=t a ·ai cl; inelud :fl!.: ·e:m. e:·~en;e ·, 2n .1 a*lNHe foe: "fid ie'2' .i
easts , iAe t:JFr eE ~ a r:es~II af an!· aet.ar emissien B.· Cei ;iraci or ,...e,.r-il s em ~J?:·ees. ac c~t5, su9eoA\rael s~:,
er assieRee; 13cm uan1 10 tAe leFFAs er 1his eent raet
[J.pplicablt Only to lntc rgovemmcntal Com rac1s] No term or condition of this contract shal l be
,.c,nstru ed or inte rpreted as a wai ver, exp ress or impl ie d, of any of the immunitie s, rights , benefits,
protecti on, or other pro\'isio ns. of the Colo:-ad o Governm cntnl Immunity .<\cl, CRS §24-10-101 et seq. or
the Federal Tort Clo.in:i s Act. :?8 U.S.C. 267 1 et seq., as app li cable , as no w or hereafter amended.
To the extent autho ri ze d by law, th~ ContraClo r shall ind emnify, sav e, and hol d hannles s the State aga inst
any and all cla ims, damages, liability and court awards including costs, expenses and attorney fees 2nd
related costs, incurred as a result of any act or omission by Contra ctor, or its employees, agents,
subcontractors . or assig nees pursuant to the terms of this contract.
Th e Contractor, by execution of this contract containing this indemnification clau se, does riot \\Bive the
operation of any law concerning the panics ' ability to indemn ify .
D. 4. INDEPENDENT CONTRACTOR. 4 CCR 801-2.
Contractor shall perform its duties hereunder a.s an independent contra ctor and not as e.n empl oyee .
Nei ther conL-ac 1or nor any agent or em ployee of contra ctor shall be or shall be de emed to be an agent or
emp loy ee of the state . Contract or shall pay whe n due all required employ ment taxes and in com e ta xes and
local head ta.,._es on any monies paid by the state pursuant to th is contract. Contractor acknowledge s lhat
C'Ontractor and its employee s are not entitled to unempl oy ment insurance benefits unl es s conL-actor or a
third party provi des such coverage and that the state does not pay for or otherwi se provide such co verag e.
Contractor s~nll have no authorizati on, express or implied , to bind the sta le to any agreeme nt, liab ili ty or
und erst andin g, except as expressly set forth herein. Contractor sh all provide and kee p in forte work er51
compensation (and provide proof of su r:h ins urance when req ue ste d by the St!lte) and unem ployment
co mpen sat ion in ;urance in the am ounts re quired by law and shall be so lely responsible for its acts an '
those of its employees and agents .
E. 5. NON-DISCRIMINATION.
Con tra ctor agrees to comply wi th th e lener and the spi rit of nll appl icab le Sta te and federal laws
respe cting discri min:ition and unfa ir cm pl oyme nl pra ct ices .
f. 6. CHOICE OF LAW.
The lo ws of the State of Co l{'lra do. and ru les ,md regulations is!.u':'!d pu ~mml 1herein . sh all be: ~ri;,lied in
th , .. intc rpret:i.tion. execut ion, and cnforcemen 1 of this contra ct An)' prO\'i sion of this cont rnct. whctht:r or
r.01 inc orpor:nl!d hcreir. t,y rc fere nce1 whi ch pro\ ides for :irhi1rn1 io n by any extra-jud ici3 l boj) or pc.t st•n
or \\ !11.:h is ot!,en, isc in co nflic t wi th sai d laws, ru les, and regulatio ns shall be conside red null ::i:id void.
Nothin g containe d in any provis ion in corporat ~d herein by refe rence wh ich purports to negat e th is or any
01 !1.!r spec ia l prO\•isio n in whole or in pan shall he va lid or enfo rc e:ib l~ or eva ilah le in i,ny ac1io n at bw,
wh ether by way of co mpl ain t. defense, or cuherwisc. Any provis ion rendered null an d void by 1he
operation of this provis io n wi ll not in vo.l id a1e th e remainder of this co nlracl, to the extent that thi s co ntrac t
is capable of ex ec~tion. At all time s during the pcrforrr:.inc e of this contract. Contra ctor sh:ill strictl y
adhere to all ap pli cable federal and St ate laws , rul es, and regu lations that have bee n or may hereaft er be
establ ish ed .
r~;c 15of1 7
(,. ~-I l.'\l l It OrFSET. CRS ~s!4-.I0-2112 \I)'""' !4-.111-!IC..t . \
•1•:01 A1•1,li c;u/Jle w }11t e rgu1 •t •1w11.i11,,f .fr ,crm1•m{}, TIH' Srnt c Cmnruller mn~· wi :hh ol... pJymc111 ul c:crrnin
d\·h1!, irnl·d w Sim e ugenci'-'!. und c1 1hc St~.uc·s \'L'lldll r om,ct in tercept sys tem for: (a) unpaid chi ld !.Upp,m
tli.:Ut .s 01 child '.iUppo n arrcara ges ~ (h} unpaid bulun ccs of Iii~. accrued intere st. o: other drnrgt:s sp!:ci fied
111 CRS S39<!1 • HI\. et. seq.: (c) unpai d lonn s Uuc to th e Student Loon Div ision <if th e Offic e or Higher
E.d uclll iun; (dJ am uull\s required to !:it• pnid to the U11empk,ymcn1 Ccimr nr.atio n Fund; tmd (eJ oth t r
unpa id dcbis cenificd by the Stme Co ntro ll er as owin!!, to th e S1nt ..: ns i\ :e-=uh of finril ngcnc)'
dc1trminntion or judi cia l actio n,
ll. 8. SOFTWARE 1'1 11.AC\' PROHIBITION.
Go\'cmor's Execmivr Order D 00:! 00 . No Stai e or 01he r public ,·1mds pa yab le under th is contruc\ sha ll lie
used for th e acqll is ilion. operouon. or muintt:na11 cr ofcompu1c, sC'l hwa re in violu :ion or federa l c<•rYnb!l :1
laws or appli cubh~ licensing rcs1ri c1iom . Con1mc1u1 hereby ccnifics 1h11t. for the u:rm of th is comra c\ and
3ny cx 1ensio 11!1, Contra ctor has in plucc Bpproprio.1c sys tems and contrc Is to prevent suc h imprope1 us e lli
publi c fund s, lr thc State determine s thil~ Coniracto r is in \'iola ti on of thi s pa ragm ph. the State may
exe rcise any remedy uvai!ahlc at la\\ 01 equity or und er thi s contrn cl, in cludi ng , without limitation,
im med iate 1crm imni un of th is co ntract and any remedy co nsi stent with federal c, nyri ght laws or
ap pli ca b)c li censing rc stri ctiom.
J. 9. CMl'LOYEE FINANCIAL INTEREST. CR S §24-l 8 -l0J and §24-50-507,
17le sig nal ories uve r that to their knowledge, no empl oyee of the State has any pers onnl or beneficia l
interest wha.tsoever in the service or property descri bed in th is contract
J, IO.PUBLIC CONTRACTS FOR SERVICES. CRS S-17.'-101.
{Not Applicable to agreemenls relating 10 tht offer , in -,ance ur t ale a/ securities, inves tm ent advi.rnry
services or f1111d management services, sponsored prl·r.: :.t ,1.•!rgo v~rnmcntal og:-,iemenls, or
i11formation lechnology scn,:,.:.:s or products and scn-iccl~• _:rn 1Jotctor certifies, warnnts, und agrees th Dt
it does not knowingly employ or con trn cl wi th an ill c:£a l alie n who will perform work under thi s contract
and will confirm the employmen t eligibility Cl f all er.,ployees who are ncv .. ,Jy hir ed for emp loym ent in the
Uni ted States to pzr form worl : und er th is co ntra ct, throu gh pani ci pation in the E-Vcrif-y Program or 1he
Offic e program estab lisl 1cd pur sua nt to CRS §6-17.5 -1 02(S)(c), Contrnctor sh11ll not knowing ly empl oy or
co ntra ct with an illegal illi en to p:rfonn work un d,r this contract or ent er into a contract with a
subcomra ctor lh al fails to certify to Co nt ractor that th t: s ub co ntra clor shall not knowingly employ or
con tract with 1m ille gn l alien to pt:rfonn work und er thi s con tra ct. Co ntra ctor (a) sha ll not use E-Vcrify
Program or Office progra m procedure s 10 und ertak e pre-employment screen ing of job applicants while
th is contract is being performed. (b) shall notify th e ;ubcon tractor nn d th e co n1ra cti11g Stat e agen cy wi 1hi11
tlu ee da ys if Con 1rac 1or has oclual knowledge th 111 n s ubcontractor I~ employing or contra ctin g with an
ill esal alien for work under th is contrac\ (c) shall term in ate the sub co ntra ct if e. subcontra ctor doe s not
stop employ ing or comracting wilh the ille gn l alien with in three da ys of receivi ng the notice , ond (d) shall
co mply with reas onable requests made in th e course of an inve stigation, undertaken pursuant to CRS §8-
17.5-102(5), by the Col orado Office of Labor and Employment. lfConlracto r pnnicipates in the Offi ce
progra m, Conlrnctor shall deliver 10 the contracting Sta le age ncy, ins 1i1u1i on ofhig.hi.:r education or
pol iti ca l subd iv ision a wrin en. notarized amnnati on, affirmin g that Contrac lor has exam ined th e le ga l
wo:-k stat us of such c:mploycc , nnd co mp ly with all of th e other requirements of the Office program . If
Con tra ctor fails to comply wi th any requircmcnl of this provision or CRS §8 -17.5-101 et seq .. the
cont ra cting Stnte agency. instituti on of higher edu cation or political subdivis ion nl 3)' tenninot e th is
com rn ct fo r breach and. ifso tl!m1 inated, Co ntractor shell h<" liable for da rnnscs .
K . I I.PLIJlLI C CONTR'-CTS WITH !\ATt:R.\.L PER SON S. CRS §14 -76 .~-llll.
Cumrai:1o r, if n natu ra l r~rson eighi t·l·n (1 S) ye.ars ur age or older , hereby swea rs and affi nn s under
pena lty of perjury th al he or she (a) i, o citize n or athcrwi se lnw fully presen t in the United State s pu rs num
10 frdcro l luw , (b) shall co mpl y with the prov isions ofCRS §24-76 .5-10 1 ct seq., nnd (c) has produ ce '
one form of id e"lificalion requi red by CRS §24-76.5-103 priorto the eITect ive dote of this co ntracL
Po gc 16 of l7
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Tll f: PARTIES HERETO HAYE EXEC UTED THI S r.RViT
• J'c rn•ni si~ning for Gran 11r lttrrh~ s"car 11 ntl nffirm 1)1:11 lhrr urr 1uJtliuri.-.r d 10 net un G rrncn•~ bthalf an tl :id;nn" lrd;:r 1h:i 1
~----------lhr S111r is rrlrin~on lhtir rrprorn111i11n,; 111 lh"I rITr rl.
CRANTEE
Ci t, nnd Co unh' Ocn,•tr
Dy: D.i n Al:,:and:r . .
T ille : Direc:10 (. Offi:r c•f Emq;:nc) l,lan;,genicnl and
Onie :
2 nd Gramer Signature if Netded
Bv : Name of Authorized hldi ~idua l
Title: Official Tille of Authori2.t.·d Indi vi dual
•Signature
Dine: ________ _
ST AT[ OF COL On;. ll:J
nm Riller, .Ir. GO\'l.:RNOR
Gr>,·~mor·~ (Iffier ofH:>mtl.11~,1 Security
:O.la.s..:111 C. Whi1n:~. l.>ire:tor
-----------... -----
Darr : ________ _
LtGAI. R!\'IEW
John W. Suth~rs, Att om:y Genera,
B~·:. ___ _
Signature • ~sistanl Anomcy General
A LL GRANTS REQUIRE APPROVAL BY THE STA TE COI>TROLLER
CRS §24-30-202 rtquiru 1h r S1a1r Controlle r 10 •ppro,·, all S11 1c Cro n 11, This Gnni ii nol , 11lid un1l1 ,iz:nrd 11nd d11cd brlo1,
by Che S1.11c Conrrolhror dclrcau:. Cnntcc b nol aulhorlzrd lo brJ?ln pcrfurm•ncr unlil suth lim e. Jf Granlft br::i ns
pcrformini, prior lhcrtlo, lht Stair of Colorado ii nol obli~Atcd lo pl)' Grnntcr for ,uch perfurm1ncc or ror 1nr ioods and/or
scn·icu pro r idcd hcrruodrr.
STA 1 E CONTROLLER
David J . J\1cOcnnoll, Cr A
rl alc : _______ _
P3 gc 17 of 17
1\lTES T:
/ ,· ·1 .. ll l. _.,£'.'..::?';:;;,;-:...,,_, " '1< .,L-' L...i[
Sif'l:PHA'.NIE Y. o•~:.i.L LEY , Clcr~-dnd
Record er, Ex -Offi cio Clerk of the City a'nd
Cnunry ofD enl'or , ..
APPROVED AS TO FORM :
DA \'ID R. FINE , City Attorney for the Cit y and
Coun ty of Denver
B1f,jo:i'_;_,, .. _ e...[JLt,__,_
ss istant City Attorney
Rou11n g ;!()t/.(10(1~~
C'FllA,~Y7 l167
#22 . Sib,'TII\IUrt:!. -t.:11 11 1. d
REGISTERED AND COU!'-TERSJGNED:
/',J I ,-? P.
By: ~:h ~-/.._e.,_
Manager c,f Finan ce
Cu mra cr Co ntrol , o. GC93 002
P,g, 17, of 17
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:3. EXHI BIT A -APrL!C..,_BL[ L., \I'S
r zde~a la ws .inj n:g1.ila tio ns inco rp orated in to 1hi~ Com;a c:1 incl ude. \\itlm ut li mita 1ion:
l . .!.g! Oi:;cii r.1 in l1;on "c' of 19;5, 4~ U.S.C. s~c tions 61 OJ. e1 s!q .
2 . Age Disc ri minJli on in Emplc,y mt nl Act of 1967. ~9 U.S.C . 6~1-6311
Amer icans" ith Disabi lities Act of 1990 (ADA), 42 U.S.C. 12101. ct seq .
4. Equal Par Act ,r 1963, 29 U.S .C. 206{d)
5. lmmigm ion Refo nm and Contro l Ac t of I 986 , S U.S.C. I j14b
6. Section 504 of th e Re haliili1 ,1 ion Act or I 9i3 , 29 U.S .C . 794_
7. Title VI of the Civ il Ri ghts Act or 1964, 42 U.S.C. 2000d--
S. Title VII or th e Ci l'il Rights Act of 1964. 42 U.S.C. 2000c
9. Title IX or the f.du cation Amendme nt of 1972 , cO U.S .C. 168 1. ct seq .
IJ. ~ectio n 24-34-30:?.. Cl sea., Cc,lnrad c-P.c•:isc: Siatute~ .~?7 . as am ended
11 . The ,pplicable of th e foll .o wing :
•·c:::::r::::nt'C9"!-~~
I:. I. Cost Pri nci pnls for State, Local and Indian Tribal Gol'cmmcn ts , 2 CFR :::,,. )MP c;r.elar A-S i );
11.2. Cost Princ ipa ls for Education Institutions, 2 C.F.R. 220, (0MB Circular A-2 1 ):
11.3 . Cost Pri ncipals fo r Non-Profit Organiza tions , 2 C.F.R. 230, (0MB Ci fc ular A-1 22). ,nd
11.4 . Audits or States . Local Gol'emments . and Non -Profit Orgenizations (0MB Circular ,.Jj )); end'or
the Cc,lorado Local Gov emm cnl Audit Law , CRS §2 9-1 -60 1, ct se q, and impleme nting rule s and
regulations .
I I .5. lmmig,-ation Status -Cooperation with Federal Officials, CRS 29-29-101 , et seq .
11.6. Dal'is-Bacon Act, 40 U.S .C. SS 276a to 276a -7.
11 .7. Co peland Act, 40 U.S .C. S 276c and I 8 U.S .C. SS 874 .
11 .S. Contract Work Hours and Sarcty Suindards Act. 40 U.S.C. SS 327 -333, regarding labor standards
for federally assisted construction sub-awards .
11.9 , Wi ld and Scenic Ri,•ers Ac t of 1968, 16 U.S .C. SS 1271 et. Seq., related to pro tectin g com ponents
or potential components of the national wild and scenic ri ve rs system .
11 .10. Nationa l Historic Preservation Act of 1966, as amended, 16 U.S.C. 470 , Execu tive Order o.
11 593 (id:nt ifi eation and pr 01ect io n of his toric prop~r1ies), and th e Archae ological and Historic
Prcsen•ation Act of I 974, 16 U.S.C. 469a-J ct. Seq.
I 1.1 I. Sta fford Disaster Ass istance and Emergencr Relier Act 42 U.S .C. 5 121 ct seq ., a.1 amended.
11.12. National Fl ood Ins uran ce Act of 1968, 42 U.S .C. 4001 ct Seq .
11 .13 . Com preh ensive Environmenta l Response. C:ompen s3ti on, 3nd I~iability Act of 19 80, 4~ US C 104 .
11.14. Offi ce of De fe nse Auth oriza tion Act of 1986, Title 14 . Part B, Section 14 12 , 50 U.S.C. 15' I.
11.15. USA PATRI OT Act or WO I, (Pub . L. 107-56 ).
I I. I 6. Digital Television Transition and Public Safety Act or 2005 , (Pub L. 109-171)
12 . Federal Emcrgenc:, Management Agen cy, Office or Homeland Sc curil)• Regulations: All Appli cabl e
Porti ons of 44 CFR Chapter 1, with the followin~ Parts spec ially noted and applicab le to all gran ts of
FEMNDHS fund s:
12 .1 Uniform Admini strati ve Requirements for Gra nts nnd Cooperath1e Agreem ents to Sto te an d Lora l
Government s, 44 C.F .R. 13 .
1 :!.:! Govemm ent wid e Deb:irment and Su spension (No nproc urcm ent) and Req ui rem ~nts for Dru~-F rce
Wo rk place. 44 C.F.R. 17.
11.J New Re .nrictions on Lcbbying. 44 C.F .R. IS.
13. Pri,·ar v Act of 1974, 5 U.S.C . S 5529 and Regu lation, ado pted thereu nd er (44 C.F .R. 6).
14. Prcih ib11i on again!i t use tif FeUcro l Fun ds for Lobby ing. 3 1 U.S.C. l }~.'.?
15. 'N:i :,e C"f :he fu nds m:id e tva ilab le thro uch th is a!!.rceme nt sh31\ ~ used in con tra\'e:uio n of the Fed!r,1 1
build ings p:rfo nn an ce an d repo ni ng re(luir em en-ts of Exec uti\'e Order No . 1 J 123, pa n 3 of ti tl e \' of the
1':lli on al En eq;:y Conser.•ation Policy Acl, 42 U.S.C. 825 1 et. Se q., c .-.ritlc A of title I of the Encrt;)'
Pol icy Ac t of2005 (i nclu di11g the am endmen ts ma de thereby).
16. None of the fu nds mad e a\'ail ahlc sh all be used in contra vcn1i on of sec\ J03 of th e Em:r (;;)' Policy Act or
1992, 42 u.s.c. 132 12 .
17 . Buy American Ac~ 41 U.5.C. I 0a et se q .
• IS . Relevant r,de ral and Sta te Gr,nt Pro~ram Gu idan ce
Page I of I -Ex hi bil A -Arplicable Laws
\\l:i1tl II ~!:II S7t:711 • 2-1. CXll!UIT 0 -SI ATEMENT OF WOllK-Gll<I.NT Al'l'L i; TION
I . ''f.Lll'ERABLCS:
I .I. Qunrtcrly financinl Status and Prosress Reports . Th e projecl~!:) ap;:,roved in this
Gra nt are 10 he complettd on or before the 1ennina ti on dnte stated in §S of1he Grant
Agreeme nt . Grantee sha ll su~mi t qunrtcrly fi nancia l sta tu s and programmatic progress
repo rts for eac h proj~ct identified in this agreemtnl u•·i;•c-th\! fomu pnw idcd ~y lhc
Onic c. T\\('I copies \\·ith originttl signatures shnll b.: !l ,.b1,1lllctl in :1ccorda nce with the
~c ht~dule below:
Renort Period Due Ih le
J,muory -Marc h Apr il 30
Apri l -June Julv JO
Julv -Seo1ember Oc1obcr 30
Oc1ober-December Januan• 30
1.2. Final Rep orts: Grantee shall submit a fin al finnnciol status and prog res!-rep ort that
prov ides fin:il fin ancia l reconciliation and a final cumulative granl/project
nccomplis hments report within 45 days of the end of the project/grant period.
Obligations of fun ds may remain on the final report . The final reports nrny substitute for
the quarterly reports for the final quarter of th e grant pcriod . lf11 !1 projem arc compleied
hefore the end of th e grant period, the final report may be submitted •t any tim e before
its final due date. Further repons are not du e after the Office has recc i\'ed, and sen t
notice of acceptance or tht· fin el cran1 rcp;:-;n .
1.3. j'\un•Fcdcral Mn tch: This non•federal match sec ti on {ch crk onr] 0 op pli es 10 or doe s
not app ly~ to thi s Grant. Jri1 applies, this Grnnt requi res a non -fed eral match
cont ribution ofN/A of part of the total Grant bud i;cl. Documentatit•n of c»pcnditures
for the non•federa\ match comribut ion is required with ea ch drawdown re quest. The
mat ch {check 011e] (8} may or may not O include in•k ind •natc h.
1.4. Other De liverab les: N/A.
2. l'ERSONN EL:
2.1. Kc)' Personnel
2.1.J. Responsible Admi nistn,tor. Gnmle e's pe rforman ce hereunder sha ll be un der
the direct supervision of Oan Alt.-~;,ndt·r, an cmrloyee or 8£Cllt of Grantee, who is
hcrcb)' dcsignall:d as the responsible admi ni strat nr of th is project.
~.J .2. Heplaccmcnt . Grantee sha ll immcdi a1e\y notify tl1e Offi ce if nny key personnel
cca~e to scn•e. Provided there is a good.faith reason fo r the ch:mge. if'Gmntce
wi she s to rep lace its key ix:rsonnel , it shall notify the Office nod seek its app ro\·a\,
wh ich slmll be ut the Office's sole di sc reli on. as the Office iss ued thi s Grant in pan
1e liance onGnmtee·s n:presenHllions rega rding Key Pe.rsonnd. Suc h notice .,a ll
specify why lhe cha nge is necessa ry, who the proposed replncement i!., \\),nt his/her
quRlificat ions :1rt, and when the chaT1ge will take effect. Anytime key personnel
c~ase to scn:e, the Office, in its sole discretion , may direct Grantee to suspend work
on the Projec t unti l such tim e ns replacements arc approved. All notices sent under
this subsection sha ll be sent in accord•nce wilh §18 of the Granl.
Pe ge I or 13 -Ex hibit B-S1 atcm en 1 of Work-Gr1111 1 App li ca ti on
===-===-========--=----=---=~·
•
•
•
=====st-i=•::rr:;:•c:-:r:::r:,.,.
3. TESTING Al'i D ACCEPTANCE CR lT[Rl A:
3.J . Tht Office sha ll C\'.tluJte this ProJ:t t(~) thro ugh lhc review of Grantee submined
fir:im:ia l and prC'~res s repons. The Office may also cC'lnd uct on-s itt monitori ng 10
de1tnninc wheth er the Grantee i!-meeti ng/me t 1he ~rform an c:e goals . adm inis muh e
standards , finan cial m;in agcmen t and othe r requ ire me nts of th is &ran t. Th e Offi ce will
no1ify Grantee in ad,·ance of s uch on-si 1e mo nito rin c.
4. PAYMENT:
~-1. Paymcnl S ched ul e: Gr:m1 ee ~ha li s!J:lrr.it request; f\1 1 n:imbursement csing the Office
prm·idcd fonn at least quart erly. Two ori ginal signed cop ies of the reimbu rsement
rcq;Jcsts arc due on the !-ame date s ilS the required fino.n cie\ re po ns . All requests shall be
fo r elig ible actual expen ses incurre d by Grantee, as dcscrib::d in d~Lail in §I of this
Exhibit. Requests shall be accompani ed by supponing docu mentation lOlJl.ling al le as\
the amo unt r:quested for reimbursemen t and any requ ired non -fcd~I match
con tri hution . If any fin ancial or progrds reports are delinquent at the time of a payment
reque51, th~ Office mJy withhold such reimb ursement until the required rtports have
been submine d.
4.2. Payment Amount If non-federal ma tch is required , such match shall be documen1ed
with eve ry payment request Excess ma1ch documented and subm ined with one
reimbursem ent request shall be applied to subsequen t requests as nece ssary to maximi ze
the nllowable reimbursement.
4.3. Remitltnce Address. If mailed, paym ents shall be remined to th e follo wing ad drc!:s
unlcn chz.nged in accordance with §18 of the Grant:
Cit" and Count\' of Denver
20 1 West Co lfax .Dool 90R
Dcm·er. CO 8l202
5. ADMINISTRAJ'l'Vl: REQUIREMENTS:
~.1. Required Documentation : Suflicieni deta il shall b~ pro,·ici ed with reimbursement
req uests to demonstra te that expen ses tm allo wabl e and appropriate as d;:tailed below:
5.1.l. Equipme o! or tangible goods. Requ es ts fo r reimbursement for tangible pe rsonal
propert y with a purchase price ofless than $5,000 per item shall in clude the invo ice
num~r. de sc ripti on of item purch ased (e.g. radios). and the location and num ber of
it ems . For equipment it ems with a pu ichase price ofor exceeding SS ,000, and a
useful life o f more th an one ye:ar. the Grante:1: shall pro \'ide a cop;-of the invoice
and include a un ique identifyi ng number. This number can be the manufoct\Jre r's
serial number or, if the Grantee has its own existi ng in\'enl ory numberi ng system 1
that number may be used _ The loc •11i on of the eq uipment shall also be prO\'ided . In
.iddili on to ongoin g tra ck in g requ ircm~nts. Grantee sha ll ens~m.-th at equipment
wi th per un it cosl of S5 ,000 or more are prorni ne:11 ly marked in a man ner ti mil ar to
th e following: Purcha se d wi th fu nds pro,·i de d b) tho U.S. Depr1m ent of Hum eland
Se:u,it) and/or Fr.MA as ap propri31e.
S. !.:?. Se rvices . Gram ecs sha:1 inclu de conlract/pt1rcha.-.e cirder 11uml:-•r(s) or emp l()yee
names. the da1e(s) 1he services \\e:i: pro\'ided and th e na tu re of lilt 'it.:·vices.
Grantees shall re tain all procureme nt and payment do cumenl ntior. on sit e ·for inspt:ction .
This shall in clude , but no: be li mil ed to , pu rchase ord ers , rec eiving docum ents. invoi ces 1
vo uchers , equipment/services identifica tion , ilnd time nnd effon r~pons.
5 .2 . Procurement: A Gran1e e sh .i ll en su re its procurement pol icii:s rncet or ex ce~d loca l,
state , and fe deral requir~ments . Grantees shoul d refer to local , :.\ate , and federal
P!ge 2 of 13 -Ex hi bit D -Stalcmenl of Work -Grant App li ca ti on
1;u1Ja11 tr 1111ur 10 111:il.111 \'. det i•.ion!-rq.:arcl1 11c r.:0 1111,crn 1vt hids . :.o lc so ur ct or othl·r
prot:111r.:mcn1 is:a11.::.. In 11dth1i on:
5.2.1. Any so le source: trnn 5ac 1i on in excess of $1 00,000 shJ\I hr 11rpruvt'd in adrnnct
hy the Ofnce .
5.2.2 . Grantees sholl ensure 1hnt : (a) All prut:uremt!nl transa cti or.5 , whether nego 1iatc.:cl
or co mpetili"cl)' hid, und wi thou1 regnrd 10 dollar va lue , nrc con ducted in a 111.im1 zr
thnt prov ide s maximum ope n nnd irce compe titi on; (b) Grantee shall be nlcn to
org ani zationa l c.onflicts of interest and /or non-co mpt:t it i"r prac tices mn ung
co ntra ctors th at ma)' restric 1 or elim inate compeii1ion or otherw ise rcs1n1in trode ; (c)
Comrac 1ors ,\·ho dcre lo11 or draft s:,edlic:ition s, requi rc n1 en1 s. sunemems of work ,
1tndlor Requests for Proposals (RFPs) for a propose d proc urement sha ll be excluded
fi om bid din~ or submi nin g Jl pro posul 10 co mp t!tl! for the awa rd of such
proc ur eme nt : and (d) Any rcqucs1 for c>:cmption o f hem a-c \.\'ithin thi s subsec tio n
sholl be submin ed in writin g to , and be approved by the authorized Grantee official.
5.2.3. Grantee shall \'Crify that tl1e Co ntra ctor is not dehilrred from parti cipati on in sta te
ond federal programs. Sub-grantees sh ould re,·i ew contra ctor deb arment
information on http ://www .e pl s.gov.
5.2 .4. When issuin g requ ests for proposals , bi d so l icilntions , and oth er publi shed
doc uments describing projects or programs fund ed in whole or in pRrt with the se
gran1 funds, Grantee and Subrantces sha ll : (a) stat e the percen tage ufthc totul co st
of the program or project which will be finan ced with grant money ; (bl stat e th e
dollar amount of stale or federal fund s fo r the project or program: and (c) use th e
phrnse -"This project was supponed by crant #~. issued by th e
Govern or's Oflice of Home land Securi tv ."
5.2.5. Gran1 ce sha ll verify th at all purchase; are lis ted in §6 of this Exhibit. Eq uipment
pu rchas es , if•ny, shall be fo r items listed in the Approved Equipme nt List (A .E.LJ
fo r th e grant period on th e Respo nder Kn owledge Ba se (RK B). 111
http://www.rl :b.mipLorg.
5.!.G. Grantee sh nil en su re tha t no r;i;hl s or dut ie s exerci:c;ed un der thi s gm nt, or
eq uipm en t purchase d with Grant Fund s havin g e purcl,asc ,•a lu e ofS5,000 or more
are assigned withou\ the pr ior wrinen con sent of the Offi ce.
5.2.7. Gruntec slrnll ensure that nll fund s arc needed to supplement nnd not to supp lant
lhe Grantee 's own funds .
5.3. Additional Admiaistrath•c Requirements: Any change in the sc ope of a prnject,
including th e purchase of equipment not sholl'n in thi s Exhibit, or an y chnn ge eq ual to or
greate r than 10% (cumulati\·c) to th e b11dgct shown in this E>:hibit , requires a fonnal
amend ment to this contra ct.
THE IIEMAINDEII OF TH IS PA G E INTENTIONALL \' LEFT BLAN!.:
Page 3 of 13-Exh ibi1 B -Sta tement of \Vorl: -Grnnt Ap pli ca 1ion
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G. GRA!\'T Af'l'LI CAT ION-BUDGH ITEM IZ.AT JON:
!Co lorado Homeland Scc ur ir~· Grn nl program -F\' 2008
Aprlic:11 n1 Rr&!i nn: I
Cninl rrognur.: l'rban Art1 Stcurir~ l ni 1i1 1h·r (l'AS I)
r,o,c:ct 1
Pro_iect2
ProJCCI J
PTOJCCI JO I
r'T'o'cctll
f'tojo.:i 12
l'roje-::1 13
l'rnitc\ 14
/1101«115 S
::00,000 I
, I
FY 2008 BUD GET SUMMARY
10,000 I ll',CrYl I l~.SOC
• s
Tota1GninlP.NluCS /
j, u ous:f~
I.L:.J.[ilij
Page 4 of 13 -Ex.hib i! B -Stat cm cnl of Work -Gran! Application
l'rojt:cl f'ri ori1r N 11111licr !lucJ Na me: J. JI]) l'rc11:1rcducss: Pn•I Cl'li on, l'n •vc nti un, lt c!<>J1u 11 sc , Hc ctl\'cry
·i"his projcc 1 will focus on streni;thcning protcc1 ion, pro tcc lion &. deterren ce 1hrough impro\'ed
C'B RNE detect ion, CIP acti\'ilie~. and improve d infonnation sharing . It will H!so fo cus o n
impro\'cd pre-de tonat ion response operations to JED throu gh plnn nin g. ncq uisi tion of equipment ,
tr~iu ing cmd exercises to ensure tlrnl twrnb squads a" well as other responder ugeu cie s h~vc thr:
nc cc~!.::u:· too ls 10 defe at o.ct ual or suspect ed devi ces .
Pogc S of 13 -Ex hibi1 B -S1atc:mcn1 or Wo rk -Grl11t Applica ti on
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""' "''-i.• oo,,._n ~t t k npon.i ():..,1••~•
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l'llOltCT •iun,ll1'4)t~o
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Pnge 6 of 13 -Exhibit B -Slnlemenl of Work -Gr:1111 Applic111ion
2 -itiz 1:n J'r cpared nt•u
/'hi s projm continu es th , effon s of our public edu cntion ca mpaig n, RE AD Y Colorado . Ou r
primn r,• goal ir to educa te nnd mo tiv at e citize ns int o tak in g oclio n in preparing for, pre,·entin g.
m,d s up pon ing response and rccove l)· efforts pre , durin g an d pcSI di saster . Cit ize n outreach wi th
cam paign pa11 ners includ es 1ir i11 tcd pro du cts , internet, media and fa ce-to-face eve nt pan ici pnti on.
u.::u.....,.. Pogc 7 of 13 -Ex hi bit B -S1111 emen1 or Work -Grn n1 App licat ion
w
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s1 .. 1•--11,r I u.-.s1 .c ,11u11 '1riwca-u, ~ l"111tt 1;,a.1,o,,
s1 .. ,la .. ,f10 ~;.,,. .• j,:c...-.. rr~~1 ,i.:h n,l ,r,,Wfl
,,..., •• , ''"'"'J , j ~ul'l';l.'ltll l'l..,,,~,.-.... ~Cniu,,•,.,,..,"tYl:11 Crn:>.I •~•
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Pa.gr 8 of 13 -Exh ibil D -Stntcm .. n! of \\'ork -Gr;ml Appl ir ;i1io n
T.WC.-1 -
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/!rnjL·cl l'r i uril) N umU cr :incl Nu mc:
'f li is proj ec t will con tinu e th e impl cmcnt.H ion or ca pabilitie s h:.i sed plnnnin~. This includ es the
:,alury for 1hc planning staff and co n1rn c1ors who will imp lement our revised stratesic plan and all
plo nning ncti\1itics whi ch are includ ed in th e goals&:. objectives or th e strategy . Funds will al so be
used to acqui re planning softw are. Th e Spec ific accomp lishm ent s th at we will achieve urc:
Rev icw...und revise committee workp lans and UASI stra tegy; compl ete COOP/COG effons with in
publ ic ngc ncics nnd conti nu e to expand those cffo ns into the pri \'a te se c1or; re,•iew, rC\•isc &
synchronize emergenc y operatio ns plan s; and compltk nn nu al capabili1y nnd ri sk as~c!-s mcni
Page 9 of I J -Exhibit B -S1:11cmc n1 of Work -Gran! Application
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Page 10 of 13 -Exh ibi l O -S1a1cment of Work-Gran! Applica1ion
1 •l C.M1 -
Ut.OOII
l'roj t.·<:I l'l'i1iri ry N um be r :i ncl N:1111 c:
4 -lnt cropc r nhle Communictio11 s
'rids pruj ec 1 will com inu c 1he implc mcnl mio n of 1he rcgi t1nal 1uc1i ca l i111eropt rnblc
co mmunications plan (TICPJ whic h incl ud es th e acq ui sition ofhoth infras1ruct L:rc and cnd-u~er
<:q uiprne nt, and !rai nin g and exercises . Radio , microwave. ham rndio, repenter, und in fr 11stn11:1urc
equ ipme n1 will be purc hn.sed nnd deployed, ups rndc s to infril.s lru c1urc and 10 existing radi os,
lrni riin g will be pro vi ded on 1he equipment pluns and 1ri:1inins will be 1es 1ed.
Page J J of 13 -Exhibi l B •· S101emen1 of Work -Gran1 Ap plic111ion
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~Mli,,n"':'Ot;,n.. 1 ,1Cnmm1,11 Kll~I
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~i-o1,-:1t I !>acnp,a,l11~Mrand~C""'.iino;a1,u,uC,rialn!•1n
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Pase 1 ~ of 13 -hhibi t B -Statcmenl of Work -Grant Appli cati on
J'n1j1·r 1 l'riur i1y Nu 111 l,r r :1111.l !\;11 11c:
:,.i.,,J.,N,rflloj,fl!,u ~----
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Pege 13 or I 3 -Exhibi1 B -Statement or Work -Grant Applicatio n
•
For Official Use Only
BY -L AWS
OF
DENVER URBAN AREA WORKING GROUP
Revis ed 3/4/04
Re-revised 7 /22/04
Third Rev is ion 21 16/06
Conforming Revision 3/15/06
Fourth Revis ion 9 /20/07
Fifth Revision 12/6/07
Prea,nble
The U . S . Department of Homeland Security has in itiated an Urban Area Security Ini tiative
(UAS I) Grant Program the purpose of which is to facilitate planning, equipment acquisition ,
training, exercise s upport , and administrative support fo initiativ es, programs and
interagency coordination associated with the delivery of emergency services to prevent,
manage and mitigate disasters and other emergencies . The programs and services which
will emerge under the UASI initiative will apply to the City and County C'f Denver and to the
twenty-five (25) cities , counties , transportation district and fire districts contiguous with the
City and County of Denver, plus two cities (not contiguous but ad ded due to DHS policy
guidance} which are listed below. Denver and the twenty-seven jurisdictions and
organizations colk:,,tively will be referred to as the Participatint1 Entities or Entitles.
• Additionally , effective :/1/06, a "buffer zone" as defined by th e U.S. D ept. c,f Homeland
Security was modified oy the SAA at the req ues t of the Working Group . That buffer zon e
now consists of s ix cr.~nties (Boulder, Broomfield, Clear Creek , Douglas, Elbert and Gilpin
and thei r member jurisdictions) which are part ol th e Denve r metropolitan area but not part
of the defined Urban Area . The buffe r zo ne was defined to encourage UASls to take an
in clus ive regional approach to preparednes~ a~~i vities and to includ e additional
membership from the buffer zone as ap prop ri ate.
•
The City and County of Denver, as the core city rec ipi ent of the UASI gra nt funds, will fulfill
the following core roles in order to ach ieve th e goals of the UASI grant:
Work with the Colorado Department of Local Attairs , Division of Em e rgency
Management Point of Contact to implement th e UASI grant.
Define th e urban area .
Id entify the contiguous ci ti es, counties and fire dis tricts tha t co mprise the Partici pating
Entiti es in orde r to determin e th e initial compo siti o n ol th e Worki ng Group.
Work with the m embers of the Urban Ar ea Wo rking Group .
Achieve agreeme nt on grant bud gets l e be submi tt e d to ODP.
Article 1
Purpose
A. Th e Partici pating Entities wi ll :
W orking Group By-Law s: Revised 12/6/07
For Offioial Use Only
1. 1uent 1 ya prim ary vo ting memi1er and one alt ern ate .. at in g ,r,0 111 ber to rep1esen 1
each pa rti ci pating en tiiy on ,ne Urban Area Worki nr, Gra u~.;
2. ass ure tha t req uired agree mr nts inv olv ing th e respect ;ve Part ic ipa ti ng En:iti es •
are fully exec uted ;
3. ass ure multi-di sciplinary participation i;1 th e UASI Grant proc r,ss to in clu de law
e nfo rcement, emergency medi cal se ,vices, emergency ma 11a gement, fir e
se rvices, hazardo us materials, p11blic work s, governme ntal administration , public
safety communications, he alth care , and public health;
B. The Urban Area Working Group will serve th e foll owing purpose s and fl•~cti ons:
1. To be responsible for the proper development or-all Urban Areas Security
I r,i tiative grant elements and reports.
2. To take action on funding , policy and program recommenda .tions .
3. To conduct and update , when necessary, the urban area ri sk assessm ents.
4. To develop and update, when necessary, the Urban Area H-,meland Security
Strategy.
5. To address planning, equipment, train ing, exercise needs and operational
activities of law enforcement, emergency medical services, emergency
management, fire service, public works , governmental administration, public
safety communications, health care, and public health of the contiguous
jurisdictions and fire districts of the UAWG, using available grant funds .
6. To determine the distribution of grant funds across the six funding areas as
defined in the Urban Areas Securities Initiative Grant Program .
7. To promote the coordination and integration of plans , training , equipment
acquisition, exercis es and operational activities with the State and the North •
Cen tral Region .
8. To incorporate the Incident Command System within all fir st responder
operations during the grant period and to implement the National Incident
Management System (NIMS) when it becomes available.
9. To accomplish any other UASI grant initiative related task def ined in the UASI
grants or the Strategic Plan .
10. To add or delete additional members, .JS ne cessa ry .
Article 2
Membership
The Parti cipating Entities on the Urban Area Work ing Group are :
Ad ams County
Arapahoe Coun~/
Jefferson County
Denv er, City and County of (2 votes)
Arvada, City of
Aurora, City of
Cherry Hills Village, City of
Commerc e City
Work in g Group
She ridan , City of
Thornton, City of
Westminster, City of
Wheat Ridge, City of
Arvada Fire Protection District
Cunn ingham Fire Protection District
Greater Brighton Fi m Protection District
Littleton F:re Protection Dis trict
Page 2 ol 8 By-L aws: Revised 12/6107 •
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For Official Use Only
Engl ew ood , City ot
Glenda le, City of
Gree nw oo d Vill age , City of
Lak ewo od, City of
Littl eton , City of
Re gi onal Tra nspo rt atio n Distric t
(RTD}
Edgewat er, City of
A. Votir,g Membe rs :
North Wa shin gton Fire Protecti on District
Sout h Adam s Count', Fire Protection Dis tri ct
South Metro Fire and Resc ue
So uthw es t Ada ms Co unt y Fir e Pr'Ae ctio n Distr ict
West Metro Fire Protec ti on Dis tr ic t
Colora dn, St ate of
{By-la ws revised 9/20/07 to add RTD & Edgewate r.}
The City and County of Denver, as the core area for the Urban Area Secu rity Initi ativ e,
will invite leaders from the Participating Entities to appoint members to the Urban Area
Working Group, in accordance with the UASI program guidelines. Invited leaders shall
be either elected or appointed officials , representing the jurisdictions, or executive
managers representing organizat ions such as a fire districts contiguous with the City
and County of Denver .
Each Participating Entity shall appoint a voting member as a primary member to tne
Urban Area Working(; ·:iup. Each participating entity shall have one vote on the
Working Group; except that Denver, as a City and a County, shall have two votes on
the Working Grm ,J. In addition, the Participating Entity may identify one alternate
member to the Working Group to represent the entity when the Working Group primary
member is absent from meetings . Th e members and alternates will serve without
compe n ation from the grant.
Voting members to the Urban Area Working Group may be selecte,tJ from law
enforcement , emerg e•,cy medical se:rvices , emergency management, fi re services ,
hazardous materials , public works, governmental administration, public safety
communicat ions , health care, and public health . The sel ected Working Group vot ing
member for a participating entity will represen t all the responder agencies and
organizations in that partic ipating entity once app,iinted to th e Working Gro up .
In addition , The UASI Grant Program Point of Contact from th e Colo ~ado Dep artm ent
of Lo cal Affa irs, Divis ion of Em erg en~y Manag ement , sh all be a voting member of the
Workin g Group.
B. No n-Vo tin g Me mbers :
Non-Voting me mbe rs to th e Urban Area Working Grou p may be invit ed by membe rs of
the Norkin g Gro up to part icipa te in th e UASI pro cess fro m law enhrcement ,
emerg ency medi cal se rv ic es, eme,gency managem ent, fire servi ces, hazardous
mat erials, publi: wo rks, gove mmen tal admini~tration , pu bli c sa fety communi cation s,
healt h care, public health, tra nsportati on, private in dustry or an y ot he r orga ni za ti on
de emed to have resourc es, experti se , or capabiliti es relevan t to enh an cing th e urb an
area prep aredn es s.
Worl.:ing G roup Pa ge 3 of B By-Laws: RcviseJ 1216/07
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Artic l e 3
Powers and Duti es of the Urban Ar ea Working Group
A. Th e U rban Are a Working Gro up sha ll be res ponsible fo r 1he follo wing :
1. F ullfillme n1 of du1i es fo rme rly pe rf orm ed by the Urban Area Lea de rship Grou p ,
includ ing:
a. To revi ew and approve budgets lo be submitt ed lo DHS
b . To review and approve lh e S1ra tegic Plan developed for 1h e UA SI grant
c. To review and appro ve UASI gran1 s for submis sion to DH S
d. To a ssure th e UASt Gran t prog ram, reporti ng and eva lua1 io n requireme nt s
are bei ng met.
e. To issue any policies and business rul es requi red 10 achieve 1he goals,
objectives, and !asks of 1he UA SI granl.
f. To rati fy amen rl • , 10 1hesi, byl aws .
2. Pro gram M anaqeme n1 Recommend i1ions -Th e Voting Me mbers shall conduc1 ,
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manage, and con1ro l 1he affairs and acti vi ti es of 1h e Denver Urban Area Working •
Group and ma ke recommendalions in mailers perta inin g to the admini slrati on ,
programmati c directio n and operation al direction of th e Urb an Areas Security
lni1iati ve grant program in accord an )e wi1h 1he S1rategic Plan .
3. Program Defin ition and Planning-The Urba n Area Worki ng Group Vot in g
Members, or subcommittees !h ereof, sh;i ll be responsible fc : defin ing the Urba n
Area Risk Ass essm ent ; developing the Urban Area Strategic Plan ; developing th e
Resource Capability and Needs Assessment ; assuring th e National Incident
Mana ge ment System (NIMS) im plementation ; id entifyi ng other tra in ing an d exercise
needs: equip ment acquisition; id entifying and add ressing legal cons iderations ;
defini ng req ui red commu nicat ions/info rm ati on tec hno logy; and ove rall initi ati ve
managemenl a nd administration.
4 . Budget Preparation -T he Urban Are a Working Gro up Voting Memb e rs, or
s ubcomm ittees th e reof, shall be responsib le for preparing grant bud ge ts that will
in clud e li ne items for program administ ration and manageme nt sta ffi ng, purchase s,
tra ining, exercises and program evalua1i on.
5 . Equipme nt, Suppli es and Materials Purcha ses -The Urban Area Working Group
Voting M embe rs, or subcommittees th ereof , shall be respo nsib le for determining
th e eq uipment. materia ls and supp ly purchases '.o be made with 1h e UAS I grant
fu nds, ba sed on its priorities as de1erm ined by the risk scen arios, ri sk as sessmenls,
Workin g Gro up Page 4 ol 8 By-L aws: Revi se d 12/6/07 •
For Official Use Only
• capa bility ga ps, and stra tegi c plan .
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6. Pub licizing the Prog ram -The Urban Area Working Group, or a subcommi tt ee
thereof, sh all dete rmin e the me thods and type of public ity use d 10 in form th e pu blic
about the Ur ba n Area Working Group's processes and progres s and to make th e
ini tia tive familiar to the general public .
7, Pro gram Liaison -Th e Urban Area Worki ng Group Voting Membe rs will mainta in
proper communications between the grant program and the leadership with in th e
local jurisdictio ns , county jurisdictions and fire districts contiguous wilh Denve r othe r
metropolitan area jurisdictions and organizations , the State, and DHS
B, Terms of Voting Members -A Voting member will maintain his/her position on the
Urban Area Working Group , once appointed by the particioating entity, unt il that
appointment is terminated or changed by the participatin~ ,nlity.
C, Vacancies on the Urban Area Working Group-Upon determining that a Voting
Member has been afisent from three consecutive meetings, the Urban Area Working
Group Chair shall inquire or cause inquiry to be made to determine whether said Voting
Member intends to retain his or her seat or whether the j urisdiction that the Voting
Member represents intends to continue participation on the Urban Area Working
Group . If the Voting Member fails to respond or if the Chair deems the Voting
Members' response to be inadequate, the Chair shall cause written notice to be made
to the Voting Member's participating entity stating a vacancy has occurred in that
organization's participation on the Working Group . A vacancy that occurs on th e
Urban Area Working Group s~all be filled by an appointment made by the participating
entity .
Article 4
Role of the Chair
A. Urban Area Working Group Chair -Th e Urban Area Working Group shall be chaired by
the Director of the De nver Office of Emergency Manag ement or his/her designee .
B. Duties of the Chair -The Chai r shall preside at each meeting of th e Urban Area
Working Group , cause the agenda for the me etings to be set, carry out general
exe cut ive responsibilit ies , appoi nt co mmittee s as dee med necessa ry , and represe nt
the views of the Urban Area Working Group .
C. Committees -The Chair at hi s/he r discretion may aproint committees to study and
report on any matter of concern , to dra ft p roposed policies, or to develop and propose
any position, or for any oth er purp~se . The chair shall appobt committee cha irs of the
Urban Area Working Group . Any report or proposed position deve loped by any
committee shall be presented to the entire Urban Area Working Group for its aJprova l
at any reg ul ar or special meet ing .
WorKl ng Group Page 5 ol 8 By•L.,ws: Revise d 12/6/07
For Official Use Only
Article 5
Procedures
A . Re gular Meetings -The Urban Area Working Group sha ll hold as many mee ting s as it
dee ms necessa ry , which shall be held at Juch times and places as th e Chair , in
co nsullatiJn with Mem bers of th e Urb an Area Working Group, may determin e.
B. Specia l ~\eatings -Special meetings of th e Urban Area Working Group may be called
at th e req uest Chai r of the Work ing Group. Special meeti ngs shall be at such pla ce
as the Chair of th e Working Group, may determine.
C. Meet ing Notic:e -Wherever practical, th e time and plac e of Working Grc,up meetings
shall be co mmunicated to members at least 7 days prior to the regular meetings .
Notice s hall include agenda materials and will be deemed to be given when said
material is sent via facsimile, personal delivery or electronic mail to th e Group
members. Representation at a meeting shall constitute waiver of anv failure of notice .
D . Quorum -A quorum, for the purposes of conducting Urban Area Working Group
business, shall consist of fourteen (14) voting Urban Area Working Group members or
thei r alternates present at a me eting . For th e purpose of determin ing a quorum, the
participating entity alternate representatives will be co unted only when the primary
voting member is abs e nt.
E. Voting -All acts of the Urban Area Working Group shall be by vote when at a reg ular or
spec ial meeting . Only Urban Area W orking Group Voting Membe rs shall vole on
Urban Area Working Group iss ues . Each Urban Area Working Group participating
entity shall h,ive one vote. Absent me mb ers are e nc ourag ed to se nd their alternates,
but proxy vr · , (defined as one entity voting on behalf of another entity) shall not be
allowed . M(J ir"ns shall pass upon a majoriiy vote of the merr.bers present. However,
the Chair shall retain the prerogative al any lime to poll absent members for
con troversial issues. In such instances of polling absent members, the cha ir will call for
a vote of the members pre se nt at the meeting but will suspend the outcome of the vote
until the polling of the :-:·sent membe rs ha s been complet ed. Upon completion of tt-q
polling , th e chair will combine the vote totals and then declare th e outcome to th e
Working Group membership .
F. Agenda for Meetings -Ag endas shall be distributed by mail or sent by facsimil e,
personal delive ry or electronic mail to a ll Urban Araa Working Group Members.
Me mbers shall have the right to have items placl!d on mee\in g agendas. It shall be the
respons ibility of any Member desiring to have an item placed on an agenda to present
it to the Chair or administrative staff pe rson within a reasonable lime to allow inclusion
of the item on the agenda prior to distribution. The agenda may be changed by
majority vote of the members present.
Working Group Page 6 of B By-La ws: Revised 1216/07
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For Official Use Only
G. Minutes and Records -Minut es shall be recorued and trans cr ibed of all re gular and
specia l meetings of th e Ur ban Area Wor ki ng Group and sha ll be app rove d by th e
me mb ers at their next reg ul ar meetings.
H. Robert 's Rul es of Ord er -All matt e rs not cover ed by th ese By-Laws shall be governe d
by Rob ert 's Rules of Order .
Article 6
Amendment of By-Laws
These By-Laws may be amended by a minimum of 15 affirmative votes of the twenty-
nine(29) Participating Entities after a proposed amendment has received one reading al a
regular Urban Area Wo rk ing Group meeting.
Adopted This Day of July 22 , 2004. (original iirsl amendmen t to the By-laws)
· ,-he minutes of the meeting at which a final vote of adoption is taken shall record the vote
a11d, if the required vote is achieved, shall serve in lieu of the signatures of voting
members .
• Approv ed: Chai r of the Urban Area Wor '.:ing Group :
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{Signed version on file and available on request.)
Just in Demello , Director, Denver Office of Emergency Management
[The re cords of the 2116/06 meeting of the Working Group indicate a unanimous favorable vote of
the 18 voting members present approving the addition of Westminster and Thornton to the
Working Group as voting members.]
[The records of the meeting of 314/04 indicate that the Working Group, by a unanimou.; vote of all
22 jurisdictions represented, ,acommended t.~ese reviseJ by-laws to the Leadership Group , and
that the Leadership Group, by a unanimous vote of 21 jurisdictions represented, approved the
previous version of these revised by-laws .]
{The minutes of th e 7/22/04 j oint meeting of the Leadership Group and Working Group reflect that
th ere wns a un animous vote re comm ending th ese revised by-laws to achieve the merger of the
two groups into th e Urban Area Working Group.]
[The minutes of the February special meeting of the Working Group reflect that the vote to include
the additional jurisdictions was unanimous.]
[The minut es of the September 2007 regular meeting of the Working Group rel/eel unanimous
appro val of adding Edg ewa ter & RTD as well as numerous oth er changes through out the By-laws.}
Working Group Page 7 ol 8 By-Laws: Revised 12/6/07
For Official Use Only
/The minutes o/ th e Dae. 6, 2007 regular meeting refl ec t unanimous approval o/ th e revision to
reflect that th e addition of new members to th e Working group is th e responsibility of the Working
G roup.) •
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• Working Group Page B ol 8 By-Laws : Revise d 12/6/07
• COUNCIL COMMUNICATICN
Date: Age nda Item: Sub je ct:
May 4, 2009 11 am Urban Area Securi ty Init ia ti ve,
l nte,gove rnmental Agreemen t
Initiated Br: I Staff Source:
Fire Departm en t M icha el Patta ro zzi, Fire Chief
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Cou ncil app roved an Intergovernm ental Agreement (IGA) with th e City and County of Denver
rega rding th e U rban Area Sec urity Initi ati ve (UASI ) in 2004 . This IGA sup ersed es the previous
ag ree ment.
RECOMMENDEC ACTION
Sta ff seeks Cou ncil's approval of the atta ch ed In tergove rnm ental Ag ree ment for an U rban Area
Sec urity In itiat ive.
• BACKGROUND, ANA LYSIS , AND ALTERNATIVES IDENTI FIED
•
Th e U rban Area Se c uri ty Initia ti ve co nsis ts of regional municipal and cou nty governm ents that work
coop erati vely to prepare and plan for potential terr oris ts and weapons of ma ss destructi on events.
The proposed IG A will enable th e Ci ty of Englewood and the City and County of D enve r to
coop er at e as defined in th e "Recital s" of th e att ached agreement. Historicall \', the City of
En gl ewood has actively parti cipat ed in devel oping the UASI reg ional stra teg ic pla ns to include
• Reg ional co mmuni cati on int eroperab ility
• Reg i onal resp onse protocols in th e advent of a terrorist atta ck
• Region al p ublic education prog rams for c iti zen preparedn ess
The propose d IG A w ill enable the City of Engl ewoo d and th e City and County of Denver to
coopera te as defined in th e "Reci tal s" of th e attached agree m ent Th e IGA will all ow th e City and
County of Denver to act as the coordina ti ng and purchasin g age ncy for U ASI gran ts.
FI NANC IAL IMPACT
Staff time is required for th e development and submission of gran t applications an d for participati on
in UAS I activities . Th e p otential for grants to assist in preparation fo r an ti -terrorist and WM D
res p ons es can b e sign ifica nt especia ll y in th e areas of eq ui pment training, and ci tizen
p reparedness.
LI ST OF ATTACHMENTS
Prop osed Bill for an Ordina nce