HomeMy WebLinkAbout2009 Ordinance No. 025•
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ORDf:\IANCE NO . X'
SERIE S OF 2009 --
C ONTRACT NO, 5:_{.-~t,o"f
BY AUTHO RITY
COUNC IL BILL NO . 24
INTRODU CE D BY COUNC [L
MEMBER WILSON
AN ORDfNAN CE AUTHORIZfNG ACCEPTANCE OF A GRANT FROM THE STATE OF
COLORADO, ECONOMIC DEVELOPMENT COMMISSION FO R MARKETfNG AND
ADMfNISTRATfVE SUPPORT fN T HE ENTERPRISE ZONE .
WHEREAS , in 1990 the City of Englewood applied to the Co lorad o Department of Local
Affairs and was granted , Enterprise Zone status for a majo rity of the indu strially and
commercially zoned property in th e City of Englewood ; and
WHEREAS , the State Economic Development Commi ssi on ha s a competitive granl program
for marketing and administrative support of Enterpri se Zones; and
WHEREAS , the Enterprise Zone is used in the Cit y to initiat e business retention and
community marketing activities; and
WHEREAS , the Enterprise Zone Marketing Grant encourage s business es to take advantage of
Enterprise Zone tax credits, and highlights, the Englewood bu siness community ; and
WHEREAS, the Co lorado State Economi c Development Co mmissi on require s that :he Ci ty
provide matching fund s to meet Grant req uirements ; and
WHEREAS, the Grant and rel ated Agreement between th e Stale of Colora do Economi c
Development Co mmi ss ion and the City of En glewood pledges $12,500.00 in local matching
fun ds to meet this obl igati on; and
WHEREAS , matching fund s have been allocated in Communit y Development's budget ; and
WHEREAS , thi s Grant and the matchin g fund s will be used for a variet y of Enterprise Zone
marketing and admini strative activities in the City of Englewood:
NOW , THEREFORE , BE IT ORDAfNED BY THE CITY COUNC IL OF THE CITY OF
ENGLEWOC•D , COLORADO, AS FOLLOWS :
Secti on 1. Th e Agreement between the Stat e of Co lorado, Economic Devel opm ent
Co mmi ss ion , and tht· Cit y of Englewood for a Grant of $12 ,500.00 to be usr.d for Enterprise
Zone Mark etin g and Administ rative activi ties, a C.:'1!1Y of which is atta ched here to as Exhibi t l , is
hereby accepted .
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Section 2. The Ma yor and City Clerk are authori zed 10 sign and attes t said
Agre ement for and on beha lr or th e it y or Englewood .
Introdu ced, read in foll, and pa ssed on fir st readi ng on th e 15th da y or June, 200 9.
Published as a Bi ll for an Ordi na:icc in th e Ci ty's orfi cia l newspaper on the 19th day ,,r Jun e.
2C,09 .
Published as a Bi ll for an Ord inan ce 011 th e City's orficial website beginni ng on th e 17th day or
Jun e, 2009 for thirty (30) days.
Read by title and passed on fin al reading on the 6th day or Jul y, 2009.
Publi shed by titl e in the City 's orfi cial newspaper as Ordin ance No . Jt;, Series or 2009, on
the I 0th da y or July, 2009.
1, Loucrishia A. Elli s, Cit y Cle rk of th e City ofEnglc~•ood, Co lorado , hereby certify that th e
above an d forego in g is tyue copy of the Ordinan ce passed on fin al reading and publi shed by
titl e as Ordinan ce No.ct'.2, Series of 2009 . ~
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STATE OF COLORADO
Agency : EDA Rou 1ing #: 00029
Fund : 156 Approp : 902 Org : 9020
Encumbcru,cc #: E9EDC779
OFFICE OF ECONOMIC DEVELOPMENT AND INTERNATIONAL TRADE
GRANT AGREEMENT
Enterprise Zone Marketing Grant Agreement
with the
City of Englewood
TABLE OF CONTENTS
I. PARTIES ............................................................................................................................................................................ 1
2. EFFECTIVE DA TE AND NOTICE OF NONLIABILITY ................................................................................................. I
3. RECITALS ........................................................................................................................................................................... I
4. DEFINITIONS ...................................................................................................................................... , .............................. 2
5. TERM AND EARLY TERMINATION .............................................................................................................................. 3
6. STATEMENT OF WORK ................................................................................................................................................... 3
7. PAYMENTS TO GRANTEE ............................................................................................................................................... 3
8. REPORTING AND NOTIFICATION ................................................................................................................................. 4
9. GRANTEERECORDS ........................................................................................................................................................ 4
10. CONFIDENTIAL INFORMATION AND STA TE RECORDS ........................................................................................ 5
11 . CONFLICT OF INTEREST ............................................................................................................................................... 6
12. REPRESENTATIONS A."ID WARRANTIES .................................................................................................................. 6
13. INSURANCE ..................................................................................................................................................................... 6
14. BRE!,CH ............................................................................................................................................................................ 7
15 . P.EMEDIES ........................................................................................................................................................................ 8
16. NOTICES AND REPRESENTATIVES ............................................................................................................................ 9
17. RJOIITS IN DATA, DOCUMENTS, AND COMPUTER SOFT WARE ........................................................................ 10
18. GOVERNMENTAL IMMUNITY ................................................................................................................................... 10
19. STATEWIDE GRANT MANAGEMENT SYSTEM ...................................................................................................... 10
20 . GENERAL PROVISIONS .............. , ................................................................................................................................ 11
21. COLORADO SPECIAL PROVISIONS .......................................................................................................................... 13
22 . SIGNATURE PAGE ........................................................................................................................................................ 15
23 . EXHIBIT A -STATEMENT OF WORK ......................................................................................................................... I
1. PARTIES
TlilS GRANT AGREEMENT (hereinafter called "Agreement") is entered into by and between City of
!lnglewood, Community Development, 1000 Englewood Parkway, Englewood, CO 80110 (hereinafter called
"Grantee"), and the STATE OF COLORADO acting by and through the Colorado Offi ce ofEconomic
Development and International Trade, Colorado Economic Development Commiss ion, 1625 Broadway, Suite
2700, Denver, CO 80202 (hereinafter called the "State" or "OEDJT').
2. EFFECTIVE DATE AND NOTICE OF NONLIABILITY
This Agreement shall not be effective or enforceable until it is approved and signed by the Colorado State
Controller or their designee (hereinafter called the "Effective Date''). The State shall not be liable to pay or
reimburse Grantee for any performance hereunder, including, but not limited to costs or expenses incurred, or• M
bound by any provision hereof prior to the Effective Date.
3. RECITALS
A. Authority, Appropriation, and Approval
CRS §24-46-101 through 24-46-105 establishes th e Co lorado Economic Deve'opment Fund (hereinafter
call ed "CEDF "), and is to be administered by the Colo rado Office of Economic Development and
International Trade . Authority exis ts in the law and funds have been budgeted, appropriated and
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oth erwise made ava ilabl e an d a suffi cien t une ncumbered balance th l..r~'.ofremain s av ail able fo r
encu mbe ring and subsequent payme nt of thi s Agree ment. Requ ired approval, clearan ce and coo rrli nati on • t
ha ve been acco mp lis hed fro m and with app ro pria te agencies . '1111
8. Co ns ideration
The Parties acknowledge that th e mutual promi ses and covenants containe d herein and other good and
va luable con sidera tion are suffi cient and adequate to support this Grant.
C. Purpose
The Sta te desire s to prom ote economi c deve lopment in Co lorado by ass istin g loca l communities io
expandi ng their economi c base. Gra nt fun ds will support marketing the local area in th e En terpris e Zone ,
D. Referen ces
All refereac os in thi s Grant lo sec ti ons (whe th er spelled out or using th e § symbol), subsections, exhibits
or other attachm ents 1 are refe rences to sec tions, subs ecti ons, exhibits or other atta cbmems contained
herein or in corpora ted as a pan hereo f, unless otherwise noted,
4. DEFINITIONS
The foll owing tenm s as used herein shall be cons trued and interp reted as follow s:
A. Budget
"B udget" means the budg et for the Work described in Ex hibit A.
B, Eva luation
11Evaluati oo" mean s the process of exa minin g Gra nt ee's Work an d rating 1t b~:~d on criteria establi shed
in §6 and Ex hibit A.
C.CEDC
"CEDC" mean s the Colorado Economic Development Commi ss ion who made th is Grant avai lable,
D, Ex hibits
The following exhibit is attached hereto and inco rporated by reference he rein: Exhibit A (S tatement of 1111 I
Work}. •
E, Go od s
"G oods" means tangible material aco ii ·cd1 pro du ced , or delive red by Grantee either separat ely or in
conju nction with the Services Gran ·.1 ~ re nders hereunder .
F. Gra nt or Agreement
"Grant" or "Agreement" means thi s Grant , its terms and coad iti 11ns1 attached exhibi ts , documen ts
incorporated by refere nce under th e lenms of th is Graul, and m:y fu ture modifyi ng agreements, exhibits,
attach ments or refe rences in corpora ted herei n pu rs uant to Co lorudo Sta te Law , Fiscal Rul es, and Stat e
Contr oll er Policies.
G. Grant Funds or CEDF
"Gra nt Funds" or "CEDF" means fund s ava ilable for distributior. by the CEDC from the Col orado
Economic Development Fund payable by th e State to Gran tee µursuant lo thi s Grant.
H. Party or Parties
"Party" or "Partie s" means one or nil r,f thc State , OED IT , th e Colorad o Economic Deve lopment
Corr.missio n, and Grantee , its ag ent s, employe es, Sub -grar.tees and/or ass igns .
I. Review
"Rf;vi ew" means examinin g Grantee 's Work to ensure th at 1! is adequate, accura te, correct and in
accordan ce with th e criteria es.ablished in §6 and Exhibit A,
J. Services
"S ervices" means the requir ed services to be perfonned by Grantee pursuant to this Grant.
K. Sub-grantee
"Sub-grantee" means third-parties, if any, engaged by Grante e to aid in perfonnance of its ob ligati ons ,
L. Work or Project
"Work " or "Project" means the tasks and acti vities Grantee is required to perfonn to ful fi ll its obligations
under thi s Grant and Ex hibit A, in clud ing the perfonmance of the Servi ces and delivery of the Goods,
M . Work Product
?age 2 of 15
"Work Product" means th e tangible or in tangibl e res ult s of Grantee's Work 1 inc lu ding, but not limit ed to,
software 1 re search, repo rts , studies, data , photographs 1 negatives or other finished or un finished
documents, drawi ngs, model s, surveys, maps, mat erial s, or work produ ct of any type .
5. TERM AND EARLY TERMINATION.
A. Intial Term and \.'\'ork Co mm enceme nt
The Parties res pec tive performance und er thi s Agre ement shall co mm ence on the Effe ct ive Date. Thi s
Grant sha ll term inate on December 31, 2009 unless soo ner termi nated or furth er extended as specified
elsewhere herei n.
B. State 's Option to Extend
The State may require cor tinued performance for a period of 3 month s at th e same rate s and sam e terms
specified in the Grant. The tota l duration of this Grant, in clu ding the exerci se of any options und er thi s
cla use , shall not exceed I year and 3 months .
6. STATEMENT OF WORK
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A. Completion
Grantee shall complete th e Work and its other obligations as de sc ribed herein and in Exhibit A on or
before Dec ember 31, 2009. The State shall not be liable to compensate Grantee for any Work performed
prior to the Effective Date or after the termination of thi s Grant.
B. Goods and Services
Grantee shall procure Goods and Servi ces necessary to complete the Work . Such procurement shall be
accompl is hed using the Grant Funds and shall not inc rease the maximum amoun t payable hereunder by
the State .
C. Employees
All persons emp loyed by Grantee or Sub-grantees shall be considered Graotee 's or Sub-grantees'
employce(s) fo r all purposes hereun de r and shall not be emp loyees of the State for any purpose as a re sult
of thi s Grant.
7. PAYMENTS TO GRANTEE
The Sta te shall, in accordance with the provi so ns of thi s §7 , pay Grantee in the fo llow in g amounts and using th e
methods se t forth below:
A. Maximum Amount
Th e maximum amount paya ble und er th is Grant to Grant ee by the State is Sll.500, as determin ed by the
Sta te from availab le fund s. Gran tee agrees to prov ide any addi ti onal funds requ ired for the succe ssful
comp leti on of th e Work . Paymen ts to Grante e arc limited to the unpa id obliga ted bal ance of the Grant as
se t forth in Ex hibit A.
B. J'a ymcnt
i. Ad,•ancc , Interim nnd Final Payment
An y advance pay ment allow ed und er thi s Gran t or in Exhibit A shall com ply with State Fisca l Rules
and be mad e in acco rdan ce with th e provi sions of thi s Grant or Exhibit A. Grnnlce sha ll init ia te any
payment requests by submitting invoi ces to the State in the form and manner set forth in Exhibit A.
ii. Inter est
The State shall fully pay eac h invoice within 45 days of receipt th ereo f if th e amount inv oiced
represents peformance by Grantee previous ly accepted by th e State . Uncont ested am ounts not paid by
th e State with in 45 days may, if Grantee so reque sts, bear interest on the unpai d bal ance beginnin g on
the 46 th day at a rate not lo ex ceed one perce nt per month until paid in full; provided, however , that
interest shall not accrue on unpaid amo unts that are subject to a good faith dispute. Grant ee shall
invoice the State separa tely for accrued interest on delinquent amounts . The billin g shall reference the
delinquent nayment, the number of day's interest to be paid and th e interest ra te .
iil. Ava ilable Fund s, Contingency an d Termination
The State is proh ibited by lnw ro m maki ng fisca l commitme nts beyond the term of the St ate's current
fiscal yea r. Therefore, Grantee 's compensatio n is contingent upon the con ti nuin g availab ility of State
appropria ti ons as prov id ed in the Colo rado Special Pro vis ions, set fo rth below . if fe deral funds arc
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used with this Grant in whole or in part, the State's perfo rmance hereunder is co ntingent upon the
con tinuing avai lability of such fund s. Payments pursuant to this Grant shall be made on ly fr om •
available funds encumbe red for thi s Gra nt and the State's liability for such paym ents shall be limited •
to the amo un t remaining of such encumbered funds. If State or fede ral funds are not approp riated, or
oth erwise beco me una vailab le to fund thi s Grant , th e State may imm edia tely tenn inate th is Grnn l in
whole or in part wi thout further liability in acco rdan ,;e with the prov is ions h~rein.
iv . Erron eous Paym ents
At the State's so le discre ti on, payments made to Gra nt ee in error for any reason, in clu ding, bu t not
limited to overpay ment s or im prope r payments, and un ex pended or excess fund s received by Gran tee,
may be re covered from Grantee by deduc ti on fr om s"bsequ en t payments und er thi s G=t or other
grants or agreeme nts between th e State and Grantee or by othe r appropri ate method s and collected as a
debt due to the Sta te. Such fund s sha ll not be pa id to any party other than the State .
C. Use of Funds
Gra nt Funds sha ll be used only for eligible costs identified herein an d/or in Ex hibit A. The State 's total
consideration shall not exceed the maximum amount shown herein .
D. Matching Funds
Grantee shall provide matching funds as provided in Exhibit A.
8. REPORTING AND NOTIFICATION
Reports , Evaluation s, and Review s required under thi s §8 sha ll be in accordance with th e proced ures of and in
such form as prescribed by the State and in accordance with §19 , if app li cab le.
A. Performance, Progress, Personnel, an d Funds
Grantee shall su bmit a report to the State upon e<piration or soo ner termina iJ n of thi s Grant, conta in ing
an Eva lu ati on and Revi ew of Grantee's perfo rmance and th e fin al status of Gra ntee's ob li ga tions
hereunder. In eddition, Grantee shall comply with all reporting requirements, if any, set forth in Exhibit
A.
B. Litigation Reporting
Withi n IO day s aft er being served wi th nny pleading rela ted to th is Agreement, in a legal action filed with
a court or ad mini stra tive agen cy, Gran tee shall no tify the State of such action and de live r copi es of su ch
pleadings to th e State's prin cipal represe nt ative as identifi ed hcrcin . lfthe State or it s auth ori ze d
representa tive is not then serving, such notic e and copies sha ll be delivered to th e Executive Director of
OEDIT.
C. Noncomplian ce
Grantee's fa ilure to pro vide rep orts and noti fy the State in a tim ely manner in accordanc e with this §8
may result in th e delay of payment of fund s and/or term in,tion as prov id ed und er thi s Gran t.
D. Sub-grants
Cop ie s of any and all Sub-grauts ent e. ed into by Gran tee to perform its obligation s hereunder shall be
submitted to th e State or its princ ipa l represen tati ve upon request by th e State . Any an d all Sub-grants
ente red in to by Grantee related to its performance hereunder sha ll com pl y with all ap plic able federal and
state laws and shall pro vide tha t suc h Sub -grants be gove me c' by th e laws of th e State o f Colorado.
9. GRANTEE RECORDS
Grant ee shall make, keep, maintain and allow inspecti on and monit orin g of th e follow ing records:
A. Maintenance
Grantee shall mainta in a comp lete fi le of all records, documents, co mmuni ca ti ons, not es and other wri tten
materials 1 electronic medi a fil es, and co mmuni cations, pert aining in any manner to the Work or the
delivery of Servi ces (in cluding , but not limited to the opera tion of programs) or Goods hereunder.
Grantee shall maintain such re cords for a period of time (hereinafle, called the "Record Retention
Peri od") until the last to occ ur of the following :
I. a period of three years after th e date thi s Agre ement is compl eted or term inat ed, or •
U. fin al payment is made hereunder, or •
hi. for such fart.her period as may be ne cessary to resolve any pending matt ers 1 or
Page 4 of IS
i\', ifan audi t is occ uring, or Gran tee has re ce ived noti ce th at nn audit is pen di ng, then unti l such audit has
been comp leted and its findings have been resolved.
B. In spection
Grantee shall permit the Sta te, the fe deral governme nt and an y other duly authorized agent of a
governmental ag ency to audit, in spec t, examine, excerp t, copy and/or trans cr ib e Gra ntee 's records related
to thi s Grant during th e Re co rd Retenti on Peri od for a period of thre e years foll owi ng term ina tion of this
Grant or final pa yment hereunder, whichever is later, to ass ure compl ian ce with the tenn s hereof or to
ev aluat e Grantee's performan ce he reunder. The Sta te reserves th e right to inspect the Work at all
reaso nable times and pla ces during the term of this Grant, including any ex tension . If th e Work fail s to
confo rm to the requirements of thi s Grant, the Stale may require Grantee promptly to bring the Work into
co nformi ty with Grant requirements, at Grantee's so le expense . lf tbe Work cannot be brought into
con fonnan ce by re-performance or othr.r correct iv e measures , th e State may req uire Grantee to take
necessary action to ensure that future perfonnance confonns to Grant requirem ents and exercise the
remedies ava il able under this Grant, at la w or inequity in li eu of or in conjunction with suc h corrective
measures.
C. Monitoring
Grantee also shall permit the State, th e federal government or any other duly authorized agent of a
governmenta l agency, in their so le di scre tion, to monitor all act ivities condu cted by Grantee pursuant to
the te rms of this Grant using any reasonab le procedure, in cluding, but not limite d to : internal evaluation
procedu res, exarainatioa of program data, special analyses, on-site checking, formal audit examinations,
or any other. All su,;h monitoring shall be performed in a manner that shall not undul y in terfere with
Grantee 's perfom1:mce hereunder.
D. Final Audit Report
If an audit is performed on Grantee's records for any fi sca l year coveri ng a portion of th e term of th ,s
/\gree ment, Grantee shall submit one copy of the final audit report to the State or its authorize d
represen tative at the addre ss spec ifi ed herein .
IO . CONFIDENTIAL INFORMATION AND STATE RECORDS
Grantee ackn owledges that it may beco me privy lo co nfid entia l information in con nec ti on wi th it s performance
he re under, incl uding, but not lim ited to state reco rds, per so nnel records, and infonnat ion con ce rning indivi dua ls.
A. Co nfid entiality
Grantee shall keep all Stat e re cords and infonnation r dcntial at all tim es and to co mpl y wuh all laws
and regul ations co ncerning co nfidentiality of info n. .1-.m . Any req ues t or demand by a third pa , for
State records and information in th e possess ion of Grant ee shall be imm ediately forwa rded to the State's
principal repre sentative.
B. Notifica tion
Grantee sh all notify its agent, emp loy ees, Sub-gran tees, end ass igns who may com e into con tact with
State reco rds and confi dentia l in fo nnation that eac h is subject to the co nfidentiality requirements set forth
herein , and shall provide each wi th a written cx plnn all on of such requiremen ts befo re they arc pcnnittcd
to ac cess su.:h reco rd s nnd infonnnt ion.
C. Use, Security, and Retention
Confidential informa tio n of any kind shall not be di stribu ted or so ld to any tbird party or used by Grant ee
or its agents in any way, except as authori zed by thi s Grant or approved in writ ing by the Stat e. Grantee
shall provide and maintain a secure environment that ens ures confidenti ality of all St ate record s and other
con fident ia l informati on wherever loca ted . Confidential in fonna ti on shall not be retain ed in any files or
otherw ise by Grantee or it s agen ts, except as permitted in thi s Grant or approved in writing by the State .
D. Disclosure and Liabili ty
Disc los ure of State re cords or other co nfident ial informa tion by Grante e for any reason may be cause for
legal ac ti on by third part ies against Grantee, th e State or their respect ive agents. Gran te e shall ind emnify,
save, and hold ha rmle ss the State, its employee s and agent s, agains t any and all claims , dam ages, liability
and co urt awa rd s including co sts, ex penses, and attorney fees and related costs, incurred as a res ult of any
act or omi ssi on by Gra nt ee, or i s employees, agen ts, Sub -g:-an lees , or assig nees pursuant to this §!O.
11. CONFLICT OF INTEREST
Gra nt ee sha ll not engage in any business or personal activit ies or practi ces or main tain any relati onship s which
conflict in any way wi th th e full performance of Gra nt ee's obligations he reunder . Gra ntee acknowledge s that
with r-:spect to this Grant, even th e ap peara nce ofa conflict of int eres t is ham1ful to th e State's interests. Abse nt
the State 's prior written app roval 1 Grantee shall refrain fr om any practi ces, activi tie s or relationship s that
reaso nabl y appear to be in co nflict with the fu ll perfonnance of Gran tee's obliga ti ons to th e State hereunder. If a
conflict or appearan ce ex.ists , or if Grantee is uncertain wheth er a conflict or th e appearance of a conflict of
interest exis ts, Grantee shall subm it to the State a dis clos ure statem ent se tting forth th e relevant detail s for th e
Stat e's cons id era tion . Failure to pro mptly submit a disclosure stat ement or to follow th e State's dire cti on in
regard to the apparent conflict consti tute s a brea ch of th is Grant.
12. REl'RESENTATIONS AND WARRANTIES
Gran te e makes the followin g spec ifi c represe ntati ons and wanranties, each of which wa s relied on by the State in
entering in to thi s Grant.
A. Standard and Manner of Performance
Grant ee shall perform its oLligat ion s hereunder in accordance with the highe st standards of care, skill and
diligen ce in the industry, trades or profession and in the sequence and manner set forth in thi s Grant.
B. Legal Authority-Grantee and Grantees Signatory
Grante e warrants th at it possesses the legal authority to enter into thi s Grant and that it has ta ken all
actions required by its procedures, by-laws, and/or applicable laws to exercise that authority, anc to
lawfull y authorize its undersigned signatory to execute th is Grant , or any part the reof, and to bind Grantee
to its terms. If requested by the State, Grantee sha ll provide the State with proof of Grantee's authority to
enter into this Grant wit hin 15 days of receiving such requ es t.
C. Licenses, Permits , Etc.
Grantee represents and warrant s that as of the Effectiv e Date it has, and that at all time s during the term
hereof it shall have, at its sole expense, all li ce nses, certifications, approvals, insuranc e, pennits, and other •
authorization required by law to pcrfonn it s obligations hereun der. Gra nt ee warrant s th at it shall maintain •
all necess ary li censes, certificat ions, approvals, in suran ce, pc1m it s, an d other authorizati ons required to
l?rop crly pcrfonn thi s Gra nt , with out ; imburs cment by th e Stn te or oth er adjustme nt in Grant Fund s.
Aclcl itionall y, all employee s a· ,d agents of Gra ntee performing Services under th is Grant shall hold all
req uired I icenses or certific at ion s, if t1.ny , to perform th eir rcspom:ibi liti cs. Grantee, if a foreign
corporation or other foreign entity tran sacti ng busi ness in th e Stace of Co lorado, furth er warra nts tlrnt it
cun"ently ha s obtained •.md shall maintain any appl icable certificate of authority to tran sact business in th e
State of Colora do and hns designated a regis tered agen t in Co lorado to accep t serv ice of process. Any
rev oca tion , withdrawal or non-renewal oflicenses, certifications, approvals, insurance, permits or any
such simila r requirem ents necessary for Grantee to properly perfonn th e tenns of th is Grant shall be
deemed to be a material breac h by Grantee and const itute grounds for termin at ion orthis Omni.
13. INSURANCE
Gran tee and its Sub-grantees shall ob tai n and maintain insurance as spec ified in thi s sec tion at all time s during
the term of thi s Grunt: All policies ev idencing th e insurance coverage required hereu nder shall be iss ued by
:nsurance companies sa ti sfactory 10 Grant ee and th e State .
A. Grantee
i. Public Entities
If Grantee is a "public entity " within th e mea ning of the Colorado Governmental Immun ity Act (the
"GIA"), CRS §24 -10-101, ct seq., as amended, th en Grantee shall maint ain at all tim es du1ing the term
of thi s Grant such liability insuran ce, by commercial policy or self-in surance, as is neces sa ry to meet
its liabilities under the GIA. Grwitee shall sho w proof of such insurance sati sfac tory to th e State, if
requested by the State. Grantee shall requi re each Grant with Sub-grantees th at are public entities,
providing Goods or Services hereunder, to include th e insura nce requirements necessary to meet Sub-
grantee's liabilities under the GIA.
ii. Non -Pu~llc Entities
Pngc 6 of 15
If Gra ntee is no! a "publ ic ent ity " within the me aning of the GIA, Grant ee shal l ob tain and maint ain
du ring th e te rm of this Grant in sura nce coverage and po licie s meeting the same requi rements se t fonh
in §13 (8) with res pe ct to Sub-g ran tees tha t arc not "publi c ent ities ".
8 . Sub-gran tees
Grante e shall requ ire ea ch Gra nt with Su b-gran tees, oth er than those tha t arc public enti ties , prov idinp
Good s or Servi ces in co nnecti on wit h thi s Gra nt, to include insuranc e requirements sub stantia ll y similar
to th e fo ll owing :
i. \.Vorker 's Co mpensntio n
Wor ker's Co mpe nsat ion Insurance as requi red by Stale statute, and Empl oy er's Liab ility Insuran ce
coveri ng all of Sub-grantee emp loyees acting \Vilh in th e cou rse and sc ope of th eir emp loy ment.
ii. General Liability
Commerc ial Gen eral Lia bility Insurance written on ISO occurre nce fo rm CG 00 0 I I 0/93 or
equ iva len t, coveri ng prem ise s op erat ion s, fir e dam 1ge, inde pen dent Grant ees , products and comple ted
opera ti ons, bla nke t Grant ua l li ability , personal injury , and adve rti sin g li ability with minim um limi ts as
fo llo ws : (a)SI ,000 ,000 each occurrence; (b) $1 ,000 ,000 gen eral aggregate ; (c) $1,000,000 produ cts
and completed op eratio ns aggreg ate ; an rt (d) $50,000 an y one fire. Jf any agg rega te limit is red uced
be low $1,000,000 becaus e of claims mad e or paid, Sub-gra nt ee shall imm ed ia tely obtain addi tional
insura nce to res tore th e full aggregate limit an d furni sh to Grante e a certifica te or other doc um ent
sa tisfa cto1y to Grantee showi ng complia nce with this provi sion.
iii. Automobile Liability
Automob ile Li ab ili ty Ins urance covering any auto (in cl ud ing owned, hire d and non -ow ned aut os ) with
a minimum limit of $1 ,000,000 each acc ident com bin ed si ngle limit.
iv . Additio nal Insured
Grantee and th e State shall be named as additi ona l insu red on the Comm ercial Gene ral Lia bility and
Autom obi le Liabi lity Insurance pol ic ie s.
v. Primacy of Coverage
Coverage req uired of the Sub-gran tee shall be pri mary over any insura nce or self-in sura nce progra m
cmTie d by Grant ee or the State.
vi. Cnn cclln ti on
Th e abo ve insura ,1ce polic ies sh all inclu de prov isions preven tin g ca nce ll ation or non -ren e\1al wi thout
at leas t 45 day s pri or notice to the Gran tee and th e Sta te by certi fi ed mail.
vii. Sub rogation Waiv er
All insuran ce poli cies in an y wa y related to th is Agree ment and secured an d mai nt aine d by Grant ee's
Sub-gran tees as req uire d herein shall inc lud e cl ause s statin g th at each carr ier shall waiw all ri ghts of
reco very , under subroga ti on or otherw is e, against Grantee or U1e Sta te, it s age ncies, in stihiti ons,
organi zations, offi cers, agents, empl oy ee s, and voluntee rs.
C. Certificates
Grant ee an d all Sub-g rantees shall pro vide cert ifi ca tes show ing insuran ce coverage required hereund er to
th e Stale within se ven bu si ness days of the Effec tiv e Date of tb is Grant. No later th an 15 days pr ior to th e
exp irat ion da te of any such co vera ge , Grant ee and each Sub-gra nt ee shall deli ver to th e Sta te or Gra ntee
ce rtifi cates of in sura nce evidencing renewal s th ereof. ln additi on, upo n reques t by th e St ate at any other
time during th e term of th is Gra nt or any Sub-gra nt , Gra nt ee and each Sub-grant ee shall , within IO days
of su ch reque st, supply to the State ev ide nce sa tisfa ctory to th e State of co mpli ance with th e pro vis ions of
this §1 3.
M. BREACH
A. Defined
In ad di ti on lo on y breac hes spec ifi ed in other secti ons of thi s Gra nt , th e fail ure of either Pa rty to perform
any of its mate11 a\ obli ga tio ns here und er in wh ole or in pn rt or in a timel y or sati sfac tory mann er,
constitu tes a breach. The ins titu tion of proc eed ings und er any ba nkrupt cy , in sol vency, reorganizat io n or
simi lar law, by or aga in st Grantee , or the appo intment ofa rece ive r or simil ar officer fo r Gran tee or any
of its prop erty, whi ch is not vacat ed or fully stayed withi n 20 days aft er the insti ti1t io n or occurrence
the reo f, sh all also constim te a breac h.
13. Notice und Cure Period
In the eve nt of a breach , notice of such shall be given in wri ting by the agg ri eved Party to the other Pnny
in the mann er provi ded in §16 . If such breach is nol cured wi th in 30 d:1ys of receipt of wrinen notic:c, or if
a c ur e cannot be co mplet ed within 30 days, or if cure of th e breach has not begu n with in 30 days and
pu rs ued with du e di ligen ce, the State ma y exerc ise any of the remedie s set forth in §15 . Notwi th standi ng
any thin g to th e cont rary herein , th e St ate, in its sole di scretion, nee d not pro vid e advance not ic e or a Cure
Peri od and may im111 cdia tely tcr-·.1inat c thi s Grant in whole or in pm1 if reaso nabl y nc c.:es sary to pr eserve
pu bl ic sa fety or to yreve nt imm edia te publi c crisis.
15. REMEDIES
If Grant ee is in breach und er any p1wisio n of thi s Grant , th e State shall have all of th e re medi es listed in th is
§15 in addition to all oth er remed ies set fo rth in other sec ti ons of this Grant foll owing the notice an d cure pe riod
set forth in§ 14 (8). The Stale may exe rcise any or all ~f the remedie s ava il able lo it, in its sole di sc retion,
concurrently or consecuti ve ly .
A. Termination for Cause and/or Defa ul t
lf Grantee fai ls lo perform any of its obligations hereunder with such diligen ce as is required to en sure its
completion in accordan ce with the provisions of thi s Grant and in a timely manner, the State may noti fy
Grantee of such n .1-performance in accordance with the provision s herein. lfGran tee thereafter fails to
promptly cure su ch non-performan ce withir. the Cure Period, the Stal e, at its option, may termina te this
entire Gran t or such pan of thi s Grant as to Y•hich there has been delay o, a failure to properly perform .
Exercise by the State of th is right suall not be deem ed a breach of its ob li gat ions hereun der . Gra ntee shall
co ntin ue perfonn ance o: this Grant to th e extent not terminated, if nny .
i. Obligations and Rights
To the extent speci(iod in any termination no tice, Grantee shall not in cur further obligations or render
further performan ce hereunder pas t the effective date of su ch noti ce, and shall termin at e outstand ing
orders an d Suh-grants with third pani cs. However, Grantee shall co mpl ete and dcii ·,er to the State all
Wo rk, Servi ces and Goods not cancell ed by th e terminati on noti ce and may in cur obli gations as arc
necessary to do so wit hi n thi s Grant's terms. At th e so le di sc reti on of the State, Grant ee shall ass ign to
the State all of Grant ee 's right , titl e, and int erest under such tenni natcd orders or Sub-grants. Upon
termi nation, Grant ee shall take ti mely, re aso nab le and necessary action to protec t and preserve
prope rty in th e possessio n of Gran tee in wh ic h th e Stat e has an int eres t. All materia ls ow ned by lhc
St ate in the poss ession of Grantee sh all be imm ediate ly relllmed to th e Stale . All Wo rk Product, at the
opti on of th e Stat e, shall be de liv ered by Gra nt ee to the State an d sha ll bec ome th e Stat e's pro perty .
ii. Payments
The St ate shall reimburse Grantee only for acce pted perfomian ce up lo th e dal e of tcrmination . If, aft er
termin ation by the St ale, it is determined that Grantee wa s not in breach or th at Grantee's action or
ina ction wa s exc usab le, such termination shall be treated as a term ina ti on in the pub li c int erest nnd the
rights and obligation s of th e Partie s sh.II be the same as if thi s Grant had been tennin ated in th e publi c
int erest, as de scribed herein .
ii i. Damag es nnd \.Vit hotdin g
Notwith standing any oth er remedia l act ion by th e State, G -.ntee also shall rema in li able to the St ate
for any dam ages su stain ed by th e Stat e by virtue,.,, .1.y b•,,ach undrr thi s Grant by Grant ee and th e
St ate may withhold an y paym ent to Grantee for the pu, ,e of mitigating the State's damages, until
such time as the exact am ount of da mages due to th e S••:• fro m Gran tee is determ ined . The Stale may
withhold any amou nt that may be due to Gran tee as the S'.a le deems necess ary to protect the State,
including lo ss es a result of ou tstanding liens or claim s of fonner lien holdcrs 1 or to reimburse the
Sta te for th e ex cess costs in curred i:i procuring si mila r good s or scr ices . Grantee sha ll be liobl c for
excess cos ts in curred by th e Stat e in p:~c urin g from third panic s rep lacement Work, Services or
subs titute Goods as . i•,ered .
I
B. Enrly Termination for th e Public Int erest •
The Stal e is ent erin g int o this Grant for the purpose of carrying out the publ ic po li cy of the State of
..::o lorad o, as determ ined by its Govern or, General As sembly, and/or Court s. If thi s Grant ceases to funh cr
the pu bli c poli cy of tr.e St,•e , the State, in it s so le disc retion , ma y termin ate thi s Grant in wh ole or in part .
Page 8 of 15
Exerc ise by the Sta te of this right shall not co nstitu te a breac h of the State 's obligation s he re un der. Thi s
subse c.:uo n shall not appl y to a termination of thif urant by the State fo r ca use or br~ac h bY Grantee,
which shall be gove rn ed by §15 (A) or as o•.herw is e specifica ll y provided fo r berein .
i. Me th od and Co ntent
The Sta te shall noti fy Gra ntee of suc h terminatio n in acco rd ance wi th §16 . The notice sha ll spe ci fy the
effec tive date of the termi nati on and whether it affe cts all or a portion of th is Grant.
ii . Ot li ga ti ons and Ri ght s
Up on re ce ipt of a termin nti on notice, Gra nt ee shall be subject to and com pl y with the same obligation s
an d rights set forth in§ IS(A)(i).
iii. Pa yment s
If this Gra nt is tennina tcd by the Sta te c· ·uant to thi s §!S(B), Grantee shall be paid an amou nt which
bt:.1rs the same ratio to the to tal reimbu1 ~w ment un der this Grant as the Se rvi ces sati sfac torily
performed bear to the to tal Serv ice s cove red by this Grant , less pay me nLs previou sly made .
Addi tion ally , if thi s Gra nt is less than 60 % completed, the Sta te may reimburse Grantee fo r a portion
of actua l ou t-of-pocke t expe nses (not othe rwise reimbursed under Ibis Gran t) inc urre d by Grantee
wh ic h arc directly attri bu table to the un completed port ion of Gran tee's oh ligatio ns hereun der;
prov ide d tha t the sum of any and all reimbur se ment shall not exceed th e maxi mu m amou nt payable to
Grant ee hereund er.
C. Remedi es No t Invol vin g Te rm inati on
The State, at its sole d~screti on, may exe rc ise one or more of th e fo ll ow in g rem ed ies in addi tio n to other
re medi es available to H:
i. Suspend Perform anc e
Suspend Grantee's performance with re spec t to all or any portion of thi s Agreement pend ing necessary
corrective actio n as spec ified by lhe Stat e without entitling Grant ee to an adj ust ment in price/cost or
perfo rm ance sch'!dulc. Gran te e shall pro mptly ceas e performance an d inc urring cos ts in accord?·1 ce
wi th the State 's directi ve an d the State shall not be liab le for cos ts incurred by Grantee afte r the
suspens ion of perfonna nce un der this provision .
ii. Witho ld Pnymcnt
Withhold pa yment to Gran tee unti l correc ti ons in servi ces are sa tis fa ctorily comp leted and /or
ac ce ptab le goods are pro vided .
iii. Den y Pa ym1m t
Deny payme nt for thos e Serv ic es not performed an d/or Goods not provide d and which due to
ci rcuns tanccs cnsed by th e Gran lee cannot be per formed or provided or, if performed or pro vided,
would be of no ve · ,e to th e State; provided that any deni al of pay ment sha ll be reasonab ly related to
th e value of wotA , pL .. fo m:a nce or Goods los t to the State.
iv. Remova l
Dema nd removal of any of Grante e's cm p.oyccs, agents, or Sub ~grantccs wh om the State deem s
in co mpetent, care less , ins ubordina te, unsu it ab le, or othe rwi se una ccep table , or whose continued
relatio n to thi s Gra nt is dee med to be co ntrary to the pu bl ic inte res t or no t in the Sta :c's bes t interes t.
v. lnt cU ec tu al l'ro pcrty
If Gran tee in fringes on a pa tent, copyright, trad ema rk, trade secret or oth er in tell ec tu al property ri ght
while perfonning its obligat ions under thi s Gra nt, Grant ee shall, at th e Sta te's Op tion (a ) ob tain for th e
State or Gm nt ee the right to use ,.:,ch produc ts and services; (b) replace nny Goo ds, Serv ices , or oth er
prod uct cnvo lved with non-i nfrin ging produc ts or modify th em so th at they beco me non-infringing; or,
(c) if ne it her of the forge go in g alt erna tives arc reaso nably ava ilable, remove any infr inging Goods,
Services , or prod ucts and refun d th e pr ice paid therefo re to the State.
16 . NO TI CES AN D RE PRE SENTATIVES
Each indiv idua l identified IJ el ow is the prin cipal represe ntative of the de signatin g Party. All not ices required to
be given he reu nder shall be hand de livered with rec1,,ipt required or se nt by ce rtifi ed or registe red mai l to su ch
Porty's prin cipal rep re se nta tive at the addre ss set forth below . In additi on to, but no t in lieu o f a hard -cop y
nouce, notice also may Uc sen t by e-ma il tc thL e-m ail =id drc ss cs, ifnny , ~et forth bcl cw. Eithe r Party ma y from
Personnel nnd Ad mims trauon (Execu tive Direc tor), up on request by th r Ofii ce of Economic Development and
ln1cm a11o nal Trad e, and sho win g of good cause, may debar Grante e and pro hibit Grante e frorn bi dding on future
Gran~s. Gran tee may contclit the final Evaluation, Re view and Rating by: (a) filin g rebutt al sta temenr s, which
may result in either remo va l or correctio n of the evaluation (CRS §24-105 -1 02 (6)), or (b) under CRS §24-105-
102(6), exe rcisin g th e de ba nnent pro tes t an d appeal rights provided in CRS §§24-l 09-106 , 107, 201 or 202,
which may result in the revers al of th e deb arment and reinstatem ent of Grantee , by the Executive Dire ctor, upon
sho win g of good cau se.
20. GENERAL PROV ISIONS
A. Ass ignm ent
Grantee's rights and obligati ons hereunder arc persona l and may not be transferred, assigned or sub -
gra nted without the prior, written consent of th e State . Any att empt at ass ignment, or to transfe r or sub-
gran t without such co nsent sha ll be void. All assi gnmen ts, Su b-grants, or Sub-grantees approved by
Grant ee or th e State are subject to nil of th e provisios s hereof. Grant ee shall be solely re spo nsible for all
aspects of sub-granting arrangements and performance.
R. Bin din g Effec t
Except ns otherwi se provided in §20(A), all provisi ons herein contained, inc lud ing the benefits ""
burden s, shall exte nd to and be binding upon the Parties' respective heirs, le gal rcprese ntativ
successors, and assi gns.
C. Captions
The captions and headings in this Agreement are for convenience of reference only, and shall not be use d
to interpret, defi ne, or limit its provisions .
D. Co unt erparts
This Agreement may be execut ed in multi ple identical original counterparts, all of whi ch shall constitute
one 2.grecmcnt.
E. Enti re Und erstanding
Tn is Agreement represents the complete mteg ration of all un derstandings between the Parties and all prior
re pre sentation s and unde rstandings, oral or written, arc merge d herein . Prior or contemporaneous
addi tio n, deletion, or other amendment heret o sha ll not hc1.ve any force or affect whatsoever, unless
embodi~d herein .
F. Ind emnification
Gra nt ee shall in de mnify, save, and hold harmle ss the State, its empl oy ee s nod ag ents, against any and all
cla im s, damages, li ability and court awards in cluding cos ts, expen ses, and att orney fee s and rel ated costs,
in curred as a resu lt of any ac t or omi ss ion by Grantee, or its emp loyces 1 age nt s, Sub-grantees 1 or
ass ignees pursu ant to the tcnn s of thi s Grant ; howeve r, th e provions hereof sha ll not be construed or
interpreted as a wai ver, expres s or implied , of any of th e immunities, rights , benefits, prote ct ion, or other
pro visions , of th e Colorado Governmental Immun ity Act, CRS §24-10-101 e t seq ., or th e Fed eral Tort
Claim s Act, 28 U.S.C. 267 1 ct seq., as appli cable, as now or hereafter amend ed.
G. Ju ri sdicti on and Ve nue
All suits, action s, or proc eed in gs related to th is Grant shall be held in the St3t e of Co lorado and exc lu sive
ve nue shall be in tb c City and County or Denver .
1·1. Modir.ca tion
i. By th e Parties
Exec?< as spec ifically provided in thi s Gra nt , modifi ca tions or lhis Grant sha ll not be effective unless
agreed to in writing by bc1.h pu11 ics in nn ame ndm ent to thi s Grant , proper ly exec uted and approved in
accordance with applicable Co lorado State law , Sta le Fiscal Rules , and Office or th e Stale Contro ll er
Policies, including, but nol limitcd to, the policy en titl ed MODrFICATlUNS OF GRANTS -TOOLS
AND FORMS .
ii. By Operntion of Luw
Thi s Grant is subject to such modifica ti ons as ma y be required by changes in Federa l or Colorado
State law , or their impl eme ntin g regul:aions . Any such required modificati on au tomati ca ll y shall Le
incorp rated 1n10 nnd be pnrt of this Grant on the effe ctive dat e of such change, as if full y se t forth
hc rcm.
I. Order of Prece dence
Th e prov isions of this Agreement sha ll govern th e relati onship of the Sta te and Grnntee . In the event of
co nfli cts o r mco nsis tcn cic::, between thi s Agreeme nt nnd its ex.hibits and attachments, such connic ts or
inc onsis tencie s shall be resolved h) re ference to the doc uments in the follow ing order of priority :
i. Colorado Special ProvtS ion,
Ii. This Agreement
iii. Ex hibit A
,J. cvc rahility
Pro vided th is Grant ca n be ex ec ut ed and pcrfommncc of th e ob li gat ions of the Parties accomp lished
with in its intent, th e provisions hcrco rnrc se verable and any provision th at is dec lared ir.va lid or becomes
inoperab le for any reason shall not uffect th e vulidity of uny other provision hereof.
K. Sur vival of Ce rtai n Agrcc mt nt Ter ms
Notwi thstand ing unything herein to the co ntrary, provisi ons of this Agreement requiring continued
perfo nnan ce, co mplin ncc, or cfTcct nflcr tcnninnt ion hereo f, sha ll surv ive such termination and shall be
en forcea ble by th e State if Gra nt ee fnil s to perform or comply as require d.
L. Taxes
The State is exe mpt from nil fcdcrnl exci se tnxcs und er !RC hap tcr 32 (No . 84-730123K) and from all
State and loca l government sale s and use tn xcs under CRS §§39-26-10 I and 20 I et se q. Such exemptions
apply when mat eria ls arc purchased or se rvi ces rendered for the be nefit of th e Stat e; prov ided howe ve r,
th at ce rtain politi ca l subdivisions (e.g., City of Denver) muy requi re payment of sa les or use taxes even
th ough th e produ ct or serv ice is pr vided tn the ~tntc . ,rn nt ee shn ll be so lely liabl e for paying such taxes
as the State is prohi bited from pnying for or reimbursi ng Gra nt ee fo r them.
M . Third Party Bcncficl11ri e1
Enfo ice mcn t of thi s Agreem ent nnd nil richt . :mci obl1gn 1i ns here under arc 1e:...:rvcd so lely to the Parties,
and not to nny third party. /\ny serv ices 0 1 h ·ncfi ts whi ch 1hird pnr1ic s receive as a result of th is
Agreeme nt are inciclcn111I to th e A 1ccnu.:111 1 Ruel do II t crcn1 · 11ny rig ht s fo1 such third pa rti es.
N. Waiv er
Waiver of any breech of a tcnn , provision, 01 rcqu1rcmcnt of th is Agreeme nt , or any right or remedy
hereunde r, whe th er explicitl y 01 by ln ck of cnforccmc 11t , shall not be co nstmcd or dee med as n wnive 1· of
nny sub sequen t br each of such tcnn, provi sion or rcqmrcmcn t, or of nny other term, prov ision, or
requireme nt.
THE RE T OFT III S l'AGE I •n ; 'l'IO NA I.LY LEVr BLANK
21. CO LORADO SPEC IA L PRO V! ION
Th e Special Prov ision s apply 10 oil Gmnts ex cept wh ere noted II\ 1t11h ,
A. I. CONTROLL ER'S APPR OVAL . R . §24-~0 -2 02 (I).
This Grant sha ll not be deemed valid until II has bee,, npp1<wctl h~ th< ( ulnrmln t:11< ( untrolle 1 or
dc signee .
B. 2. FUND AV AJLABILITY . CR §24 -30-202 ( .SJ.
Fin ancia l obligatio ns of the State p•yable after the current fi scal yrn arc con t111wcr1 upon fun d frn tll nt
purpo se bein g appropriated, budge ted , and otherw 15c mode nvatlob le
C. 3. GOVERNMENTAL IMMUHIT Y.
No term or cond it ion of th is Grant shall be con stru ed or 111t crp tct cd n, 11 wn iv cr , express or 1111ph cd, of an y
of th e immunities, rights , bcndits, pro tec tion s, or oth er provl!il on~. of 1he 'o lornd o ovc mmc ntal
Immuni ty Act, CRS §24-10-101 ct seq., orthc Federal Ton loim s Act, 28 U.S. . §§ I 346(h) and 267 1 ct
se q., as applicab le now or hereafte r ame nd ed.
D. 4. IND EPENDENT GRANTEE.
Gra nt ee shall pe rform its duties i?ereundcr as an independe nt co ntractor and no1 ns an emp loyee. Nei ther
Grantee nor an y agent or emp loyee of Grant ee shall be deemed to be an agen t or empl oyee of th e St ate.
Grantee and its emp loye es nod agents are not entitl ed to unempl oy ment insuran ce or workers
co mpensation be ne fi ts through the State and the State sha ll not pay for or otherwise prov ide such
coverage for Gran tee or any of its agents or em ployees . Unempl oymen t insura nce benefits sh all be
ava il able to Grantee a~d its employees and agents on ly if such coverage is made avai lable by Grantee or a
third party . Grantee shall pay when due all appli cable employme nt taxes and in come taxes and loca l head
taxes in curred pursuant to th is Gran t. Grant ee shall not hav e authoriza tion , expres s or impl ied, to bind the
Stale to any Agreement, li ab ility or und erstanding, excep t as exp ress ly set forth he rein. Grante e shall (a)
provide and keep in for ce workers' compensa;,ion and un employmen t co mp r.nsati on in surance in th e
amounts required by law, (b) prov ide proof thereofwben requested by th e Sta te, and (c) be so lely
responsib le for its acts and those of it s employees and ageots .
E. 5. COMPLlAN CE WITH LAW.
Grn ni ee sha ll stri ctl y comply with all appl icab le fo ci c1al and Stntc laws, rul es, and rcg ulat i ns in effect or
hereafter established, including, without limitation, law s applicable to di sc rimin ndon · 1 unfair
empl oyme nt pract ic es .
F. 6. CHOI CE OF LAW .
Colora do law, and ru les and regu lation s issued pursuant there to, shnll 1,c appli ed in the tntcrp, ation,
ex ec uti on, and enforce ment of thi s Gr ant. Any provis ion in cluded or in corpora 1cd herein by re ference
which conflicts wi th said lows, ru les, and reg ulati ons shall be null and void . Any provision inco rpora ted
herein by refere nce which purport s to nega te this or any other pecial Pro vis ion in "'hole or in part sha ll
not be valid or enforce able or available in any oct ion at law, wheth er by wny of com pl aint , defense , or
otherwi se . An y provision rendered nu ll and vo id by th e opera tion of thi s prov isio n shal l not inv alidalc the
re mai nder of this Grant, to th e ex ten t capab le of executio n.
C. 7. BINDING ARBITRATIO PROHLB ITED .
The State of Co lorado docs not agree to binding arbi trati on by any ex tra-jud icial body or pe rso n. Alty
prov isio n to the co ntrary in thi s Agree ment or in corpom ted herein by refe rence shall be null nnd void .
B. 8. SOFTWARE PIRACY PROl:flBITION . Gove rnor's Exec utiv e Ord er D 00 2 00.
State or other publi c fun ds payabl e und er thi s Grant shall not be use d for th e ncquisi ti on, operati on, or
main ,cnan ce of co mputer so ftwar e in viola tion of federal co pyrig ht laws or nppli cablc li censi ng
restrh.:tio ns. Grantee hereby certifies and warrants that , durin g th e term of this Grant and any exten sion s,
Grantee has and shall main tain in place appropria te system s nnd co nt ro ls to preve nt such improper use of
public funds . If th e Sta te dctenni nes that Gran tee is in violation of th is provis ion, the Sta ie may exe rcise
any remedy avai lable a1 law or in eq ui ty or un der th is Grant , in cludin g, with out lim irntio n, imm ed iate
te rmination of thi s Gra nt and any remedy consiste nt with federal copyright law s or applicnblc li censin g
restric ti ons .
I. 9. E~[PLOYEE FIJ'(AN CIAL INTE RES T . CR §§24 -18-211 1 nn d 24-50-50 '.
Th e signat ori es aver tha t to th eir kn owl edge , no empl oyee of the State ha s any pe rso nal or bc neli cinl
int erest whatsoever in th e service or property de scri bed in thi s Grant. Grant ee has 110 inte rest and shall not
acquire any interest, direct or indirect, that would confli ct in nny manner or degree wi th th e performan ce
of Gran tee 's services and Grantee shall not employ nny person havin g such kn own interests .
,I. I 0. VENDOR OFFSET. CRS §§24 -30-202 (I ) nnd 24-30-202.4.
!Not App li cab le //1 intergovern 111c11tal agrecmc111sJ Su bject to CR S §24-30-202.4 (3.5), the State
Contro ll er may with hold pnymeat under the State 's vendor offset interce pt system for deb ts owed to Stnt e
agencies for : (a) unpaid child support debts or chil d supp ort nrrcarages; (h) unpaid ba lance s oftnx,
accru ed interest, or other charges , ec ificd in CRS §39-2 1-10 I, et seq .; ( c) unpaid loan s due to the
Student Loan Divi sion of the Depa rt ment of Higher Edu cation; (d) amounts required to be paid to the
Unemployment Compe nsation Fu nd; and (e) other unpaid dcbls owing to the State as a resul t of final
agency determ in ation or judicia l action.
K. II. PUBLIC CONTRACTS FOR SERVICES. CRS §8 -17 .5 -101.
!Not App li cable to Agreements relatin g to th e offer, iss uan ce, or sale ofsec,·ritics, investm ent advisory
services or fimd management services, sponsored projects, intergovernm entt. I Agrccmcuts, or
information technology services or products and services ] Grantee certifies, ,·,n rran ts , and agrees that it
doe s not kn ow in gly employ or contrac t with an illegal alie n who shall pcrforrt work under thi s Grant and
sha ll confirm the employment eligibility of all employees who are newly hirec for empl oyme nt in Jh e
United States to perform work un der this Grant , through participation in tb e E-Vcrify Program or the
Sta te program establi shed pursuant to CRS §8-17.5-102(S)(c), Grantee shall .101 knowingly emp loy or
co ntract with on illegal ali en lo pcrfo1m work under this Grant or ent er into a co ntrac t with a Sub-grantee
Jb at fails to certify to Gran tee that the Sub-grantee sha ll not knowingly employ or contract with an ill egal
alien to perform work under this Grant. Grantee (H) shall not use E-Vcrify Program or State program
pro cedures to undertake pr e-emp loyment screening of job app lic ants while thi s Grant is being performed,
(b) shall not ify the Sub-grantee and the contracting State agency within thre e days if Grantee has actu al
knowledge ,nat a 5ub •gran tee is employing or contracting with an ill egal alie n for work und er this Grant,
(c) shall tenninatc th e Sub-g ra nt if a Sub-gruntce does not stop employing or co nt racting with the illegal
alic 11 within thre e clay s of receivin g the no1icc, and (d) sha ll comply with re asonab le requ ests made in th e
course of an investigation , undertaken pursuant to CRS §8 -17 .5-102(5), by the Colorad o Department of
Labor and Em pl oyment. If Grant ee participate s in the State program, Grantee shall deliver to the
contracti ng State agency, Institution of Hi gher Ed ucati on or pol iti ca l subdiv ision, a written, notarized
allimmtion, affinnin g th at Gran tee ha s examined the legal work sta tu s of such employee, and sha ll
co mply with all of th e other requiremen ts of the Stat e program. lf Gra nt ee fails to comp ly with any
requirement of th is prov ision or CRS §8-17.5 -101 et seq., the co nt racting State agency, institution of
higher education or politi ca l su bdivision mny tcm1 in ate thi s Gra ~ · fo r br eac h nnd1 if so termina ted,
Gra ntee sha ll be liable for damages.
L. 12. PUBLI C CON TRACTS WITH NATURAL PERSONS. CRS §24-76.5-10 1.
Grantee, ifa natural person eigh tee n (18) years of age or older, hereby swea rs and affirm s under penalty
of perjury th at he or she (n) is a citizen or otherwise lawfu ll y pr esent in th e United States pursuant to
federa l law , (b) shall co mply with th e provisions ofCRS §24-76.5-101 et seq., and (c) has prod uced one
form of id enti fi ca tion required by CRS §24-76.5-103 prior to th e effective date of this Grant.
Si's Effective 1/1/09
Tl-lE REST OF TFIIS PAG E INTENTIONALLY LEFT BLANK
•
22. SIG ATURE PAGE
Grant Rout ing Number: 00029
THE PARTIES HE RETO HAV E EXECUTED THlS GRANT
• l'r.nons sli:n ini,; for Gr11n1 ce hcrclJ)' swc11r 11 11 d affirm th:at th ey arc 11uthorlzc d 10 net on Gran t ee's behalf and ack now ledge lh 11 l
th e St ,, Is rel yi ng on th eir rep resentations to that effect ,
GRANTEE
Cily of Englewood
Com munily Developme nt
By : Jom es K. Woodward
Ti tl e: M11 yor
•Signa ture
STATE OF COLORADO
Bill Ritter , Jr. GOVERNOR
Co lorado Office of Economi c Devel opment and lntemational
Trade
Don Ellima n, Director
0111c : ________ _
By: Ali ce Kotrlik, Deputy Director
Signatory avers to the State Co ntroller or delegate that
Grantee has not begun perfonna.nce or that a Statutory
Violat ion waive r has been requeste d under Fiscal Rules
Date: ________ _
LEGAL REVIEW
John W. Suthers, Att orney General
By .:_---------------
Signature -Ass istant At torney General
Date: ________ _
ALL GRANTS l!EOU IRE APPROVAL BY Tiffi STATE CONTROLLER
CRS §24-3 0-102 rr1111lrcs !he S111 1r. Co 111 ru ll er 10 np11ro vc 1111 State Gnn u. This Grant Is not vnlld until sig ned and dated below
by th e State r.o nt ro ll er or delccatc. C ran lee Is not authorized to begin performance un!U such time . If Grantee beg ins
lle r Connln c pri or lhucln, Ch e Slal e or Co lor:ulo Is nut 01J li 1:a tcd lo 11:i y Grantee for such per formance or for any goods nnd/or
sc rv ku rovltled hereunder.
STATE CONTROLLER
Da vi d J . McOc m ott, CPA
lly: __________________ _
by John W. Rubnno
D11lt.: _______ _
23 . EXHIBIT A -STATEMENT OF WORK
STA TE OF COLORADO
Agency : EDA Rou ting#: 0002 9
Fu nd . 156 Approp 902 Org : 902 0
Encumberan ce #; E9E DC779
OFFICE OF ECONOMlC DEVELOPMENT AND INTERNATIO NAL TRAD E
Enterpris e Zone Mark eting Grant Agreement
with the
City of Englewood
!. GENER-1.L DESCRIPTION
Th e purpose of th is Grant is to provide the Gran tee with match in g fun ds for the promotion of th e
Enterprise Zone and econ omi c dev rlo pm ent in the Arapahoe County Enterprise Zo ne area .
2. DEF[NITJONS
2.1. Enterprise Zone shall herein after be re fe rr ed to as "E Z".
3. GRANTEE'S OBLIGATIONS
Work act iviti es include :
3.1. Promotion of the foll ow ing economic development activities: Marketing the advantages of
locat in g a business in th e Grantee's Enterprise Zone area , crea ting a po sitive identi ty for the
Enterprise Zone area , prom otin g busin ess attract ion to the Enterpri se Zone , encourag ing
busine ss retenti on and expans io n of existing Enterprise Zon e busin esses, promoting
redevelopmen t of the Enterprise Zone ar ea, expanding the reg io n's tourism industry in the
Enterprise Zo ne area, and generally enhancing th e economic growth of the Enterprise Zon e
aren.
3.2 . Promotio nal mater ial shall inclu de th e words "Cre ated with (o r Supported by) fund s fr om the
Coiorado Enterpris e Zone Marke1ing Grant ".
3J. The con tri bution fr om the CEDF und er thi s Grant shall not exceed the amount of local matching
funds ex pended on thi s Project, or$/ 2 500, whic he ver is less. Grantee ma y allocate fu nds to
one or more Sub-grantees involved in promotion and economic de ve lopment activ ities in th e
EZ . All Proj ect costs in excess of thi s gra nt amount sha ll be the re spons ibili ty of th e Gra ntee.
4. PERSONNEL
4.1. Rr.sponsible Administrator
Gran te e's performance hereunde r shall be under the direc t supervi sion of Nancy Fento n, an
empl oyee or agent of Grant ee, who is hereb y de signated as the re spons ibl e admini stra tor of the
Work .
4.2. Rep laceme nt
Gran te e shall immediatel y notify OEDIT if the Respon sible Administrator ce ase s to serve .
Prov ided the re is a good-faith rea so n for th e change, if Grantee wi she s to replace the
Responsib le Administrator, it sha ll notify OEDIT and se ek its nppro val. Such approva l is at
OE DIT's sole di scretion , as OEDIT iss ued thi s Grant Agreement in part relian ce on Grantee's
rep resen tations regard ing th e Respo nsible Admin istrator . Such notice sha ll speci fy why the
change is neces sary, who th e proposed replaceme nt is, what th eir qualifications are , and when
th e change would take effe ct. Anytime key personnel cease to serve, OEDIT, in its sole
di screti on, may direct Grantee to suspend th e Work until such time as th ei r replaceme nts are
approved . All not ices scat und er this subsection shall be sent in accorda nce with 1he No ti ces and
Represen tatives provisions of thi s Grant Agreement.
5. ACCE PTANCE CRITERIA
5.1. Repnrt (s)
Grantee shall be responsib le for comp leting the activi ti es of the Work , nnd shall provide to
OEDIT documentati on as required un der this Agreement.
5.1 , 1. The Grant ee shall submit a final financial and oarra tive report documen tin g th e
expe nditure of all CEDC funds and matching funds for whic h payment is req uested, in
accordance with §6 of this Exhibit A. This fin al re port sha ll in clud e:
5.1.1.1. a statement of th e remaining doll ar amount reques ted;
5.1.l.2. a sta tement of how all funds for the year, in cl udin g th e initial payment request,
were spen t;
5.1.1.3 . a sig nature on the letter by the Respo nsibl e Administrator as defined in §4 .l of
th is Exhibit A, certi fying that rece ipts and documen tatio n have been checked ,
are on file with th e Gra nt ee, a nd sha ll be submitte d to th e State upon req ue st.
5.1 .2. Co pie s of promoti onal materia l, adve rtise ments, and other marketing eo ll atern l crea ted
with funds from th e Grant may be reques ted by the State.
6. PAYMEN T
6.1. Payment
Pa yment s shall be made in accordan ce with tl:e provi sion s set forth in th is Agreeme nt and
Ex hibit A. OE D IT may transfer Grant Funds in advance of performan ce only if a Fiscal Rule
waive r has been granted by the State Controller fo r this Agreement. Gran tee may request an
initial payment of an amount not to exceed S5,000 . Requests from Grantee th at exceed SS,000
shall require funds to have been spent , and Gra ntee shall requ est reimburse ment in accordance
with the provi sions of §5 .1.1 and §6.3 of thi s Exhibit A,
6.2. Sched ul e
Requests fo r pa yme nt shall be initiated by the Grantee in acco rd ance with th e provis ions of §6.3
of thi s Exhibit A and shall follo w thi s sche dule ·
Sched ule
$5,000 (Opt ional) Ini tial paymen t shall be paid upon req uest by the Gran tee
fo ll owing th e execution of this Agreem ent and in accordance with §6. I
herein . Request shail be in th e form of a signed letter stat ing how th e
$5,000 shall be sne nt.
$6,500 Interim payme nt s to be paid upon Reques t for Payment in accordance
with S6.3 herein .
S i ,000 Fi nal payment to be made up on satisfac tory comple tion of the Proj ect.
The Grantee sha ll submi t a final financia l and narrati ve repo rt
do cumenting the expenditure o.f all CEDC fu nd s and matching fund s fo r
wh ich payment has been reques ted and other req uiremen ts as roted in §5
here in .
$1 2,500 TOTAL
6.3. Request for Payme nt
Grantee shall submit o signe~ letter for each payment reimburse ment request. Thi s letter shall
include:
6.3 .1. a statcmeat of the dollar amount req uested;
6.3.l. sta tement of how the funds shall be, or already have been spent;
6.3 .3. a signature on the letter by the Re sponsible Administrator as defined in §4.1 of th e
Ex hi bit A, certifying that receipts and documenta ti on have be en checked, arc ,1 fil e
with the Gran tee, and shall be submitted to the State upon reques t;.
7. ADMIN ISTRATIVE REQU IREMENTS
7.1. Acco untin g
7. I.I. At all tim es from the Effec tive Date of this Agreem ent until completion of the Work,
the Grantee shall maintain properly segregated books of State Grant funds, matching
funds, and other funds associated with th e Work .
Page 2 of3
7.1 .2. A~I receipt s an d expenditures associated wilh the Work sha ll be documented in a
detailed and specific manner , aud shall accord with tli e Wo rk Budget se t forth herein.
7.2. Monitoring
OEDIT shall monitor th e Work on an as -n eeded bas is. OED!T may choose to audit th e
activit ies performed un der th is Agre ement. Such audit will be requ este d by OEDIT via
electroni c media , and all docu mentat ion shall be mad e ava ila ble for audit by OEDIT within 30
da ys of such reques t. Grantee shall ma int ain a co mpl ete file of all rec ords, doc um ents,
co mmunicatio ns, aotes and other written materials or elec tronic media, fil es or
co mmunicati ons, which pertai n in any mann er to th is Ag ree ment. Such books and record s
sha ll co ntain documentatio n of the part icip ant's pert inent activity under th is Agreement in a
form co nsi stent with goo d account ing prac tice.
8. WORK BUDGET
8.1. Matching Funds
Grantee shall match EDC funds used on this Project with at least a dollar-for.doll ar cash match
from lo cal sources. Local match dollars shall not be used to meet other state contractual
matching fund req uirements . --;
8.2 . Administrative Costs
Grantee may use 25 percent of Grant to pay for Grantee's Administrative Costs associated with
th e Enterpris e Zone . Administrative Costs include : th e salary of the zone administrator,
pro cessing publ ic records requests, faxing or mailing costs associate d with EZ certifications ,
and other EZ related Administrative Co sts with prior upproval.
8.2 .1. Enterprise Zone Meeting
Grant ee may us e an additional S 1,000 to pay for AdministrHive Co st.< assoc ia ted with
travel to attend tw o Enterprise Zon e Admini strators u1 eetings or $500 to attend one
Enterprise Zone Administrator meetin g.
8 .3. Eligib le Expenditures
Spe cifi c activities el igible for reimbursement from thi s grant in cl ud e: tlie preparati on,
production, and/or distribution of market research: marketin g co ll ate ral , direc t mail campaigns ,
EZ infonnationa l se mi nars/events, onli ne media advert ~ing , on\in e informational service, trad t
show promo ti ons , direct busines s prospec t visi tation, or the promot ion of ev ents that attract
touris ts or economic activity to th e EZ area. Oth er cl ose ly EZ related activitie s may be
acce pted with pri or appro val by th e St ate.
8.4 . Enter prise Zone Marketing Grant Budget
LINE ITEM
Local Match
Enterprise Zone Grant
Optional: 25% of Grant Funds for Admin is trative Costs.
Optional: Sl ,000 to reimburs e travel to two EZ Meet ings.
Remainder : Shall be spent on the items li sted in §8 and §3 he rein ,
TOTAL GRANTEE EXPP.NDITURES
Max imum : SJ ,1 25
Maximum : Sl ,000
Al least: SS,375
Tiffi REST OF THIS PAGE INTENTIONALLY LEFT BLANK
AMQJ.lliI
S12,S00
S12,S0 0
S25 ,000
• COUNCIL COMMUNICATION
Dale : Agenda Item : Subject :
)un e 1 5, 2009 11 a i Sta te of Colorado -Enterprise Zone Marketing and
Adminis trati on Grant
Initiated By: Staff Source :
Community Deve lopment Department Darren Hollin gswo rth
Eco n om ic Development Coordinator
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Com munity Development Goa l: Initiate busin ess reten tion, revitali,ation, and growth stra tegies.
Community D evelopmen t Goa l: Leverage City resources through grant fu nding.
City Council has approved previous mark eting and administratio n grant co ntracts w ith the State of
Colorad o -Ec onomic D evelopment Commiss ion in suppo rt of th e Arapahoe Cou nty Ent erpris e
Zone.
• RECOMMENDED ACTION
•
Staff recommends tha, City Council adopt the attache d bill for ordina nce accepting $12 ,500 from
the State of Colorado -Economic D evelopment Commission (ED C). This grant w ill be us ed to
fund m ark eting and adminis tration activiti es fo r th e Arapahoe County Enterprise Zone.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
In 1990, th e City appli ed to th e State of Colorado and was granted Enterprise Zone status for a
majority of the in dus tr ia ll y and com mercially zoned property in Eng lewood. Englewood administers
th e Arapahoe County Enterprise Zone fo r th e City's of Sher idan, Littleton, and Engle wood. The
Eco nomic Deve lopment Commission has a competitive grant program fo r Enterp ris e Zones, which
provi des mJrketing and adminis trative support. If approved, thi s will be th e 13th consecu tive yea r
Eng lewood has applied for and rece ive d funding to admin ister and market the A•cpa hoe County
Ente rprise Zone.
The En terprise Zone marketing gran t is used to support business reten tion and co mmunity
marketing ac tivities . Market ing ac tivi ti es fu nded with th is grant encourage businesses to take
adva ntage of Enterprise Zone tax cre dits an d hi gh li gh t th e Englewood business community.
In 2008, 81 En glewood businesses claimed tax c redi ts through th e En ter pri se Zone . Benefits 10
Englewood busin esses loca ted in the Arapahoe Coun ty Enterprise Zone total $1,005,397 in Stale of
Colo rado tax credi ts. This includes tax credits in th e fo ll owing ca tegories : $772,555 in investment
tax credi t, $123 ,7 84 in new business faci lity tax c redit, $73,589 in job training tax cr edit, $25,856 in