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HomeMy WebLinkAbout2009-01-05 (Regular) Meeting Minutes• • 1. Call to Order ENGLEWOOD CITY CCUNCIL ENGLEWOOD , ARAPAHOE COUNTY, COLORADO Regular Session January 05 , 2009 The regular meeting of the Englewood City Council was called to order by Mayor Woodward at 7:54 p.m. 2. Invocation Th e invocation was gi ven by Council Member Mccasli n. 3. Pledge of Allegiance The Pledge of Allegiance was led by Cc .11c11 Me mber Mccaslin . 4. Roll Call Present: Absent: A quorum was present. Also pre se nt : Coun ci l Members Jefferson , Moore, Penn , Oakley , Mccaslin, Wilson . Woodward None City Manager Ser.rs City Attorne y "' otzman Deputy Ci•; Man,,ier Flaherty Deputy Cl. · f"c. < Bush City Cieri '.;llis Director Gryglew icz . Financ e and Administrative Serv ices Director Fonda , Utilitie s Utilities Operat ions Superintendent McCormick , Utilities Manager of Open Space Lee , Parks and Recreation Par ks Supervisor Barton , Parks and Recreation Fleet Manager Wh ite, Publi c Works Commander Condreay , Police Coert Administrator Wol fe , Mun ici pal Court Training Speci alist Ma in. Human Resources Technician I Parkman , Public Works Human Resou rces Generalist Lane , Human Resou rces Residential Plans Exam iner Montanez , Build ing and Safety Applicat ions Support Ana lyst Aragon , In form at ion Te chnology Tra ining Offi ce r Weige l, Fire Pre -Treatment Speci alist Gisck , Wastewater Treatm ent Pl ant 5. Conslderi.tlon of Minutes of Prev ious Session (a ) COUNCIL MEMBcR WILSON MOVED , AND COUNCIL MEMBER MCCASLIN SECONDED , TO APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF DECEMBER 15, 2008. • Mayor Woodward ask ed if there were an y modifi cations or corrections . There were none . Englewood City Council January 05 , 2009 Page 2 Vote results : Moti on carried . Ayes : Council Members Penn , Mccas lin , Moore , Woodward , Jefferson , Wilson, Oakley Nay s: None 6, Recognition of Scheduled Public Comment (a) Sally Dawso n, an Eng lewood res ident, sa id I've coma here tonight to suggest that Eng :swood • create a ne ighborhood dispute mediatio n team. I'm going to tell you a couple of th ings that I've experienced over the last two years that have led me to this idea. Three rears ago I had a visit from my Code Enforcement agent, Ms . Marjorie Payne. She came to my house to tel: me that a neighbor had complained that my cat was going l.110 her yard and pooping in her tulips. We talked about it for a little bit and I said , you know, I am perfeclly w illi ng to work with my neighbor, but I think they should be willino to work with me as well. Ms. Payne told me that my neighbor had absolutely no responsibility to work w ith me because I was the one in violation of the Code, Well , I didn 't like that, but fortunatel y for my neighbor and myself and my cats , I ignored Ms. Payne's senl'01ent and went over to my neighbor's house and knocked on her door and sa id please can we work something out? I came up with the idea , after talking with a friend of mine who had cat problems , that you can buy cat repellant at any garden st re . So, I suggested to my neighbor that I purchase cal repellant for her and I would be happy to come over ... she's an elderly person in her eighties ... and I would come ove r once a week and scoop the poop and patrol the gardens and so forth and put cal sprinkle out. She agreed that we could give that a try . That was about three years ago. Now we have a really great working relationship. In the spring , instead of calling Code Enforcement or call ing the police , she calls me directly and says okay , I'm going to tum the gardens ov er. So, I go ever and start policing the garden, ii takes about a month or six weeks for the cats to get over the repellant and then , pretty much, by the middle of summer, I don 't even have to go over there anymore. Like I sa id , we have a great re lationship now. She 's even given me some plants from her garden to • pu t in my yard . II is so much nicer than th inking that we cou ldn 't work together. So that was good , About two months ago I rece ived a letter in the mai: that was typed and addressed to me, ne ighbor, at my address. II was typed . There with no return address on the outside of the envelope , The letter sa id, your black cat... wh ich I do have one ... has been spending a lot of lime in our yard killing songbi•ds , pooping , and terrorizing our animals th at aren 't allowed to roam , They sa id this is a vio lat io n of our rights as property owners and it 's In violation of Code , We could call the City on you , but we are go ing to allow you to work this out for yourself. Ple ase keep your cal at home and out of our yam, They didn 't sign the letter. They didn 't give me a phone number or a name. I thought what am I suppooed to do with that? How ca n I work with a neighbor who isn 't going to be direct with me? I re al ize that people are afraid of confrontation and they may be afraid of retaliation if they anger their ne ighbor or something , And I thought for a couple of days about what I can do . Th is is what we need to do . If the City of Englewood had a ne ighborhood dispute mediation team , whenever someone ca ll ed the police or Code Enforcem en t to co mpla in of a barking dog or rowdy teenagers , or whatever it is that peopl e complain about, if they were directed first to a neighborhood mEediation team, then they coul d sit down and have a fac e-to- fa ce , and hopefully solve their issues without having to bri ng the po lice or Code Enforcement into the mix . I, for one, would be wi ll ing to volunteer as a med iator. I don 't have any formal training , but I am certainly willing to take a course i,, ii. Obvio usl y, through my own exrerience, I mediated my own problem an d solved ii. So, once I was dealt with somebod y who didn 't want to be identified , I thought this would be a great thing if they could be given tha t resourca to work through the ir problems . I think that would ma ke the Ci ty of Englewood such a mu ch stronger community and I do think that we have a respon sibility , as citizens in a community, to work together and not ju st hide behi nd the police or the Code Enforcement office , I also th ink that it would save a Ion of police and Cod e Enforceme nt man -hours, if people were able to solve their problems themselves through thi s mediation te am. Okay, That's it. I th ink it is a good idea. I hope you like ii. Thanks for ha vi ng me . Mayor Woodward .•nd several Co uncil members sa id thank you . 7. Recognition of Unscheduled Public Comment There we re no unscheduled visito rs. • 8 . Communications, Proclamations and Appointments • • • Englewood City Council January 05 , 2009 Page 3 There were no communicat ions , proclamat ions or app oi ntments . 9. Consent Agenda (a) Approval of Ord inances on Firsl Read ing There were no ilems submitted for approval on first reading. (b ) Approval of Ordinances on Second Reading There were no ilems submitted for approval on second reading . COUNCIL MEMBER MOORri MOVED, AND CC.JNCIL MEMBER JEFFERSON SECONDED, TO APPROVE CONSENT AGENDA ITEM 9 (c) (I). (c) Resolutions and Motions (I) RESOLUTION NO. 1, SERIES OF 2009 A RESOLUTION DE SIG NA TING THE BULLETIN BOARD ON THE NORTH SIDE OF THE SECOND FLOOR OF THE ENGLEWOOD CIVIC CENTER AS THE OFFICIAL POSTING !'LACE FOR ALL LEGAL NOTICES OF THE CITY OF ENGLEWOOD FOR 2009. Vote re■ults : Ayes: Nays : Motion carried . 10. Public Hearing Items Council Members Penn , Mccaslin, Moore, Woodward , Jefferson , Wilson , Oa~ley None There was no Public Hearing scheduled . 11 . Ordinances , Resolution and Motions (a) Approval of Ordinances on Firsl Read ing There were no items submitted for approval on fiJst reading. (b) Approval of Ordinances or .• Jcond Read ing There were no items submitted for approval on second reading . (c) Resolutions and Motions (i) Util ities Operations Superintendent McCormick presented a recommendation from the Utilities Department to approve , by motion , rehabilitation projects for the Sherman and Zuni water tanks and a pipeline rehabilitation project at Mclellan Reservoir. Staff recommends awarding the contracts for the tank repairs to the lowest technically acceptable bidder, TMI Costings, In the amount of $389 ',· 0.00 and award ing the contract for the pipeline rehabilitation to the lowest technically acceptable bidder, Thomas Industrial Coatings, In the amount of $34 ,200.00 . Mr. McCormick sa id that the water system has three pro je cts that we are going to have to take care of. Two of them are on our water tanks , the 500,000 gallon Zuni water tank , which is lo,;ated over in the west, northwest area and also the 200,000 gallon elevated Sherman tank , which is located :r. t~a northeast area over by Burt C.liavrolet. These tanks ... the Zuni tank is a 1960 constructioa. It has been rehabbed several times . Life of a rehab Is about 15 to 20 years usu ;r lly and then you have to go in and repaint them and take care of them . We inspect them every two years. There's a company thr.t has a video cam era and divers go in, clean the tan k and Inspect it. In 2007 , we had tnem insp~ct beth tanks and it turned Englewood City Council January 05 , 2009 Page 4 oul that there was more damage than what we could just do with a minor touch up . So , we had our eng ineer look at it, Camp Dresser McKee, and we went out for bids . We had 1 O bidders give us bids on th, tan ks and it cam e out to a total of S389 ,000 .00 for bot h tanks . We also have the Mclellan pipel ine , wh ich is located beneath Mclellan Reservo ir, under the dam , and it needs to be rehabbed also . In the investigation , we found ou t that it had lead based prime , ~-. the outside of the ~ipe an d that will have to be removed and it will also have to be disposed of In a proper manner. It's just not ta ken to the dump . So , that was $34 ,200 .00 . Th is was bids on both of these , We are recommending to Council that you go ahead and award these three pro jects . We do have money , We budgeted $200 ,000 .00 for th e tanks and $50 ,000 .00 for the tunnel . The bi ds are obviousl y higher than that at $389 ,000 .00 and $34 ,200 .00 , but we are go ing out for bond money in early spr ing and hopefully we have some other projects tha t we want to use th at bond mon ey for also . If that bond money does not be come availabl e, we do have money in our reserve fund for this project. I would be glad to answer any questions if you have any . Council Member Wilson said I have a question . I know you said that you are going out for bond money , Will we know in ad vance if you are not able to use the bond money and you're tak ing it out ? Mr . McCormick replied that this project has to be done in early spring so that we can get it back onl ine ... especially th e Zuni tank has to be online , before th e summer demand , So , we have to have th is, If we wait another year , or whatever , we would have more damage and going to have to re-bid it and it will probably be more expensive . So , that 's why we 're try ing to get it taken care of. Council Member Wilson sa id so you said the utility will be seeking bond funds in the first quarter . It is not for these proje cts . Mr . McCorm ick said we have a list of projects and yes , some of these are on that bond mone y, but it is okay if we go back and get the money after the lionds are awarded . We can get it retroactive . Council Member Wilson said will we be apprised of th is and kept updated on whether you gei the bond money ? Mr . McCormick sa id sure . We can use our money and then get re imbursed with the bond money afterwards . • Mayor Woodward sa id just to clarify : the fund money that you are talking about is from the Water Fund . We are • not talking about the General Fund . Mr . McCormick said correct. Mayor Woodward sa id so you would do the work and then after-the-fact , when you had all of the projects put together to go out for the bond , you cc,uld go out for the bond and then retroactivate it. Mr , McCormick replied when we did our first construction back in 2000 , we went to the people and voted for bond money . Then we go', some other loans and we were able to not use all of that bond money , so now we went back and asked them i< we were still eligible for that bond money and they sa id yes we are , So , that 's wha t we are looking at. Fran,. Gryglewicz Is looking into that right now . Mayor Woodward as ked if there were any other questions for Bil l. There were none , COUNCIL MEMBER McCASLIN MOVED , AND COUNCIL MEMBER PENN SECONDED , TO APPROVE AGENDA ITEM 11 (c) (I), Mayor Woodward as ked if there was any discussion . There was none . Vote results : Motion carried . Ayes · Counc il Members Penn , Mccasl in, Moore , Woodward, Jeffe rs on, Wilson , Oakley Nay s: None Mr , McC orm ick said than k you , May or Wood ward sa id than k you , (Ii) Manager of Open Space Lee presented a recommendation from the Parks and Recreat io n Departm ent to approve , by motion , the purchase of globes for the decorative lights on South Bro adwa y, Staff recommends award ing the bid to the lowest techni ca lly acceptable bidder , Mountain States Light ing , In the amount of $35 ,250 .00 , He sa id I am here ton ight to request the purchase of 500 alumin um • necked , white acrylic g,.obes from Mounta in States Lighting . Prev iously , City Counc il had discuss io ns for use of the Lan dscape and Fine Art Funds at several different Study Sess ions . From those discuss ions , Coun cil had reque sted that the funds be approp riated for globe repla cemen t, the Broad way electr ical repairs and .ue holiday li ght ing . Requests w, · sent out for bids and"'~ received si x bids from vendors . Only two of the bid; met the spe cifications , wh ich w~s for the alu minum necks . So , we are going with the lowest technically accep .ab le • • • Englewoon City Council January 05 , 2009 Page 5 bidder. Now with that , I would like to also apologize because just today I saw on the bid t,;oulation sheet that we have a discrepancy under Mounta in States Lighting . II is listed as $35 ,975 .00 under th', bid price and under the total 11 is listed as S35 ,795 .00 . I checked with the purchasing agent today and this w .. s how the bid was actually put in ... she just copied everyth ing down the way it was given to us . So , I called Mountain States and made them aware . II was the ir error when they submitted their bid . Their bid is for $70 .50 per globe , which comes up to S35 ,250 .00 , so that's a $545 .00 difference ... less . So , I wanted to make that clear. So with that , I'd be happy to answer any other questions . Council Member Oakley said Da ve , were these globes going to last an y longer than any others in relat ion to changing co lor? Mr. Lee sa id my understanding is yes , Before we put these out , I had talked to a couple of the vendors and there has been a lot of improvements in technology in plastics . These white acrylics are supposed to be fade res istant and impact res istant , much more so than the original ones were . Co uncil Member Oakley said could yo u show us? Mr. Lee sa id Jerry would you lik e to bring ii up? [Clerk 's note : arry Barton , Parks Superv isor , brought forth a white globe to show th e Council.) Mr . Lee continued these are what the y would look like and these are the alum inum bases on them . They will shatter if you shoot a BB gun or throw a rock through them , but they are much more impact resistant. They are much more durable than when the original ones were put up many years ago . Counc il Member Oakley said I have a second , quick question . Future availability or ordering extra at this time ? Mr . Lee replied we are ordering extra and they do seem to be available at this po int In lime . Council Member Wilso n asked if tha t is the same size that we have up there now . Mr. Lee answered it is th e same size that we have up there now. It is the same model that we have up there now . Ms . Wilson said okay , great. Council Member Jefferson said the alum inum neck was much more des irable than the plastic neck ? Mr. Lee said the aluminum neck , and that's where the price variation or diffe rence is . The aluminu rn neck is more durabl The others were quoting just a black polycarboroate , and the set screws that go :nto that , if that rattles arounc , they are going to scar it or break that plastic much more readily than they will thu aluminum . That's why we had that specification in there . Counc il Member Je fferson said however the one ... l just saw the one from WSI. Their bid , ,a s less than half of the cost, correct? Mr. Lee responded right . Council Member Jefferson sa id even given Iha · price difference , you st ill feel like ... Mr. Lee repl ie d they had quoted just plastic necks on theirs . Even though ... there were severa l companies that had listed no acceptations , but when you go an d ta lk to them , they did not have aluminum necks . Council Member Jefferson said I see , okay ... I'm just understanding that the aluminum necks make it more durable and last lo nger , right ? Mr . Lee said correct. Council Member Jefferson said and the plastic neck ... ii will hold up better though right? Mr. Lee said ii will hold up , but it will not hold up as well . That 's the area where the set screws come in fro m the side of the lamppost and that's where it is secured to the lamppost. So , with th e heating and the cooling, with the wind shattering those and pus hing them around a little bi t, these will actua lly hold up better than just a plastic neck . Council Member Jefferson said more than two to one , I gues s, is my point Right ? You are saying that life with the alum inum neck is going to be more than dou ble that of the plastic neck or close to that , you th ink ? Mr . Lee sa id I don 't know about the lifespan of them , but I'm sayi ng that these will last longer than the plastic or the poly necks . Council Member Oakle y said I wou ld suspect that if the y are tak ing measures to use plastic instead of alu minum , the n they are cu ttin g costs and th ey may be cutting costs on the globes themselves as well . I wo uld think that these would hold up better. Mayor Woodwa rd said I think the aluminum .,.one of the th ings that you can do ... if you haven 't installed it, wh en you rep lace the light and put it back on , the re is usually a ;ittle indentation where the screw has gone In . Now you ha ve a new indenta tio n, because you are not going to line that up ob· ·iously anct it is a better fit , as I think Dave had mentioned , with the weather and expansion and contraction . Coun cil Member Jefferson said I understand that . I just wanted to just ify the add itional costs because , like I sa id, I se c one that is less thar. r,alf the cost. Mr . Le e agreed that ii is less than half. Englewood City Council J1nu1ry 05 , 2009 Page 6 Mayor Woodward sa id I know one of the problems that we ha ve had in the past is that , I think , with some of the other lenses that we have had , that we have purchased ... and I'm guessing , I don 't know ... but the y were probably cheaper They tended to yellow and change colors . If you drive ... l mean you can see the differen ces from the globes . Some of the worst ones , I think , are gone . Mayo r Woodward said I have one other question ... 500 hundred represents 125 light fixtures? Mr . Lee said correct Mayor Woodward said how many of that 500 are spa re s? Mr. Lee said that is a good question . I am not sure If I have that Information here or not. I think there are somewhere around 111 out there , existing . There were more at one point In time , but some were taken down or never put up , like along Chase Ban k. I bel ieve that there ara 111 . so the rest would be spares . Mayor Woodward said okay , great. Council Member WIison said one other clarification . Are the globes the same In all of these compan ies ? Mr . Lee replied they are not all the same . Some of them were polycarbonate . Council Member Wilson sa id I mean not jus t th e base , but the globes themselves? Mr. Lee repl ied the globes are the same . It was a 16 inch globe with an 8 Inch opening . One company did not giv e us an 8 Inch opening . Council Member Wilson said but they are all made of th e same mater ial? Mr . Lee sa id acrylic , yes , white acrylic . Coun cil Member Wilson said okay . Mayor Woodward asked If th ere were any other questions . Council Member Penn as ked are we go in g to fix the standards too . Is that in the budget or is that ne xt ye ar? Mr . Lee said you mean the lig hts ? Council Member Penn clarified the metal standards . Council Member Moore said the light stands . Counc il Member Penn said are we look in g at repaint ing some of those and getting them refurb ish ed or Is that just not In the budge t right now? Mr. Lee responded it is not In the budget. We had looked at that and I think that the price that I had rece ived from a company is $225.00 a pole to repaint those . • Coun cil Member Oa kley said you were go ing to do some electri cal repair work , Is that right? Mr. Lee sa id that • has been do ne . Council Member Penn sa id If I could possibly make one suggest ion . Is there anyway we could get one or two of the other low end ones , and put them up and see If they fade or see how the y work and see if they are comparable to th e other one s also . Mr . Lee said I can do th at. ••ayer Woodward sai d I think It wou ld take years to see the fading . Council Member Penn sa id ii might. but if we could see If th ere is a major differen ce. Mr . Lee sai d ii is worth a try ... thal is a good suggestion . Council Member Oakley sai d yo u are not suggesting that we hold up th is bid? Council Member Penn said no .. no . I am Just saying that If we have a few dollars left somewhere we look at a couple of them on a pole and see how they fair with the good ones Mr. Lee re pl ied I'd be happy to do that. Council Member Mccaslin sa id I'd like to sa y that we 've met these Mounta in States people . They've been at the CML conferences and th ey are very upstanding peopl e, high qual ity ... very trustworthy people . I would have no qualms or doing business with them I th ink they are above board and the y tell it like it is . So , I have no qua lms about go ing with th ,s company . Ma yor Woodward as ked If there were other ques ti on s There were none . COUNCIL MEMBER OAKLEY MOVED , ANO COUNCIL MEMBER PENN SECONDED , TO APPROVE AGENDA ITEM 11 (c) (II). M ,yor Woodward asked if there was any further discussion . Th ere was none . Vote results: Mot ion car ried. Ayes · Nays . Counc il Members Penn , Mccasli n. Moore , Woodward , Jefferson , WIi son , Oakley No ne • • • Englewood City Council January 05 , 2009 Page 7 Mayor Woodward sa id than k you Dave M, Le• said thank you . (iii) Fleet Man ager Whil e preaen ted a recomme nd ation from the Departmen t of Publ ic Works 10 approve , by motion , lhe pur ·hase cl a dump truck Sta ff recommen ds award ing the contract to Tra nwesl Trucks in th e 2mou n1 of $106 ,646 00, piggy backi ng on the City of Rifle 's contract. He sa id th is truc k will be equ ipped wit h a plow and we a, 110 equ ipp ing II wi th a stai nl ess steel dump body on ii . Wilh the stainless steel dump body , we are able to extend lh t Ille from 8 years lo 12 years , on the dump truck . Fun ds arc avail abl e from the CERF funds II you have any queat iona , I'll be mo re than happy to answer them . Council Me mbe r Oa kley sa id II I could make a comme nt I had th e opportunity to look at th is truc k and having written specificat ions like this before , I waa lmpre11ed with what I sa w. Th is Is a nice rig and lh ls stainless steel box will save us money In the Ien g run Council Member Wilson sa id ca n you talk ab.>ut the fle x fuel option and why It wasn 't chosen . Or is it not an option? Mr. White repl ie d It was not available . Th is truck Is equipped with a diese l eng ine , so flex fuel Is n't available . Ms . Wilson sa id okay. Mayor Woodward asked if there were any other quest ions . There were none . COUNCIL MEMBER WILSON MOVED, AND COUNCIL MEMBER JEFFERSON SECONDED, TO APPROVE AGENDA ITEM 11 (c) (Ill). Mayor Woodward asked If there was any discussion . There was none . Vote reaults: Mot ion carried . Ayes : Nays : Council Members Penn , McCas ll n, Moore , Woodward , Jefferson , Wilson , Oakley None (iv) Fleet Manager Wh ite presented a recommendation from the Department cl Public Works to approve , by motion , the purchase of an Elg in stree t sweeper. Staff recommends award in g the bid by piggyback ing on lh e City of Colorado Sprin gs' contract , to Faris Mach inery Company in the amount of $146 ,74 7.00 . He said this machine has met all of the requirements as ta r as age and hours of use . The fund s are available through the CERF program . I. you have any que stions , I'd be happy to answer them . Co unc il Member Oakley sa id com ing from F iris , I assum e this Is a Pe lican ? Mr . White said yes , it is. Council Member Oa kl ey said equ ipped with the com parab le equ ipmen t we have now ? Mr. Whi te sa id it is equipped with air conditioning . It Is hydro-stati c drive . It Is actu ally a newer design than the older ones . Th e cabs now are not a part cl the frame so they are free flowing a little bit, which I'm sure you are partlcula~y interested in Mr . Oa kley . Ma yo r Woodward aske d if there were any ot he r questions . The re •:er~ none . COUNCIL MEMBER JEFFERSON MOVED, AND COUNCIL MEMBER WILSON SECONDED, TO APPROVE AGENDA ITEM 11 (c) (Iv). Mayor Woodward asked if there was any discus sion . There w,;s none . Ma yor Woodward sa id I am alway s amazed at how Publ ic Works is alw ays the first to get these out at the beg inn ing cl the year. We ll done . • Vote re•ults: Ayes : Nays : Motion ca rr ied. Council Mem bers Pen n, Mccaslin , Moore , Woodward , Jefferson , Wilso n, Oa kley None Englewood City Council January 05 , 2009 Page 8 (v) Fleet Manager While prese nted a reco mmendat ion from the Department of Pubh c Works to approv e, by motion , the purchase of a bucket tru ck . Staff re commends award ing the bid to the lowest technically acceptable bidder , Transwest GMC Trucks . in the amount of S73 ,068 .00 . He said this is for our traffic department. II is a 30 foot bucket truck . Th is truck was originally scheduled for replacement last year and we had a few bid Is sues with it, so we went ahead and re -bid it for 2009 . Transwest GMC Trucks was the lowest technical acceptable bidder on it and we accepted the low bid. Counc il Member Wilson sa id I have a question . Fle x fu el wasn 't an option ? Mr . Wh ite repl ied this truc k is als o equipped with a diese l engine , so the flex fuel opt ion wasn 't available for It. Council Member Wilson sa id between Transwest and Burt , there is very little difference in the bids . Why did we pick Transwest? Mr . White answered the only reason was that they were the lowe st bidder. Both Burt and Transwest met the bid requ irements and that was the reason that we did it, through the purchas ing rules , If they are the lowest bidde r, then that's who we have to accept. Council Member Wilson sa id oka y. I was just thinking that we could ta ke care of our own and buy in Englewood . Mr. Wh ite sa id sure . Counc il Member Wil son said anyway that's what I was thinking . It is too bad that they couldn 't come down . Mayor Woodward asked Pat , what happens to the old bucket truck. Mr. Wh ite responde d we ge nerall y put those out to auction . We auction them off after they are s11rplu sed . Th e current bucket truck that we 're repla ci ng has been in service fo r ten years. It's basically worn out , so what we will do Is , on ce it is replaced , then the surplus equipment goes to our purchasing department and then the y are auctioned off. • Mayor Woodward sa id I'm j ust ask ing the question . M,1 ybe Dave can answer or get involved on that too . I th ink in the past Parks and Recreation has been looking at a bucke.t truck or desiring something like that , to do things lik~ replac ing globes on Broadway , tri mm ing trees , doing things like that. Are there any opportun ities ... does it make an y sense ... for that type of truck ... for that spe cific truck to be used by Parks and Recreation ? So the y • are not ask ing Publ ic Works for , or schedul ing with Public Works , for the use of that type of truc k. Mr. White said that would make sense if their needs are such . We 've done that in the past with various different types of equipment. If a depa rtment needs it, we have held over some vehicles . I'm not sure . That would be a question for Da ve and th e traffic department would have to answer, as far as how much use they would ha ve for it. but yes . we have done that before . So yes that is an opt io n. (Clerk 's note : Dave Lee spoke from the audien ce but it wasn 't captu re d on the reco rdingJ Mr. Wh ite responded just the holdover fee . I would have to look at it .)ave. If 'tis based up on th is pu rchase price , it would be around $7 ,300 .00 to $7 ,600 .00 . Mayor Woodwe •d sa id I want to pass it on to Ga ry and get his resp onse . City Manager Sears said we do save some vehicles . As we try to take a look at our fleet management , we try to reduce those , from an insurance viewpo int , but if there is a need ou1 th ere , we take a look at ii. We could come back to the City Coun cil with that. Part of u,, reason we auction to sell ii off, is actually to maintain our CE RF fund because that mone y gets repl enished back int o that for veh icles , but I am not sure . Again , there 's a budgetary element , but also a need out there is certa inl) someth ing we could take a look at. Would the auction , In terms of the cost or va lue of that unit , be something you would count on to help rep len ish the CERF fund or is th e amount so low th at ii would not ma ke that much difference ? Mr. Wh it e said Gary yo u are very ac curate . Whe n we develop ou r CERF fund s, we take a look al the fund and when we assess th e departments , there are yearly costs , yearly CERF amounts . Tha t's based upon real izing a certa in ret urn when we auct ion that vehicle off. So the amou nt that th e department actually pays for th e repl acement vehicle is actuall y less than the dolla r fo r do ll ar repla ceme nt. The way that we are able to do that is by ut iliz ing some of th e au ction value of that veh icle, to lower that co st. and then also our Finance Department invests that mone y that is in that CERF fund so we realize some return on Investment with Interest. So act uall y the department is pay ing curren tl y 93 ce nts on the dollar for repla cement. City Manager Sears said but if It wou ld be okay with you and Cou nci l, we co uld do som e anal ysi s, be ca us e • there tru ly Is, with the num ber of folks that we ,0 1e deal ing with , there ma y be a ne ed . I know it has been identifi ed in our Parks and Re c and whether go ing out an d bu yin g a new un it or bid tha t. if that loo ks like that is co ming forw ard , it certai nl y a cost-benefit ana lysis we co uld co me ba ck to the Cou,,cll with where our Parks and Rec Dep artm ent is . • • • Englewood City Council January 05 , 2009 Page 9 Counc il Member Oakley sa id lhere are other factors there too , Jim , where Parks and Recreat ion would need to meet budgetary responsibi lity for ma intenance on the ma chine and we are alway s trying to keep CERF at a min imum . as far as vehicles are concerned . And it would depend on how often they use it, too , if it is "'orth keeping or not , so it is a good suggestion . but the re are a lot of th ings to look at. COUNCIL MEMBER OAKLEY MOVED, AND COUNCIL MEMBER WILSON SECONDED , TO APPROVE AGENDA ITEM 11 (c) (v), Mayor Woodward asked if there was any discuss ion . There was none . Vote results : Mot ion earned . Ayes : Council Members Penn , Mccaslin , Moore , Woodward , Jefferson , Wilson , Oa kley Na ys : None Mayor Woodward sa id thank you Pat. Council Member Oakley said thank yo u Mr. White . 12 . General Dlscu11lon (a) Mayer's Choice (i) Mayor Woodwa·d said I just want to address what little I know of Ms . Dawson 's requ est for a ne ig hborhood mediation team or something like that. I know that the City dots provide , or has in the past prov ided some med iat ion , some profess ional type mediation , amongst ne ig hbors . One of the things about med iati on is that you obv io usly have to have two parties willi ng to mediate . I think it is a very in teresting idea . Med iating something like that. my guess is that it Is more than , probabl y, a few classes . It is probably a profess ional that does someth ing like that , but I think it is a great idea . It would be interesting to know , mayb e from Code Enforcement or from pol ice, how often we would have or need someth ing like this . I appreciate you co ming with an idea like that , because it is something that reall y addresse s the commun ity needs and help s ne ighbo rhoods . (ii ) Ma yor Woodward said I wish everyone a Happ y New Year and I think we are going to have an other busy year (Iii) Mayor Woodward said I was lu cky enough to start aga in th is morning wi th Fas Tracks at 7 30 am (b) Council Members · Cho ice (I ) Counc il Membe r Pe nn : I He said I hope everybody had a happy holiday and everybody Is re invigo rated for lhe new year . We do have a lei com ing up . 2 He sa id Sally , I iust sugyust you possibly go to KEB . See if they would start look ing at some th ing like !his for you I do unctersta nd some of the problems . Maybe that wo ul d be another effort KEB would lik e to take a look al (II) Counci l Membe r Mccaslin : 1 He said bei ng the Counc il liaison fo r KEB Sa lly, I can lalk direclly to you about this . I re all y apprGciate you coming A lot ol 11mes you have clti1.ens coming with proble ms and compla ints , but they offer no solutions or reso lu11ons , wh ic h I appre ciale with you . Yo u have a problem , but you are not putting it on the City , saying you guys are maki ng bad de cisions At least you are co ming in with some sort of resolution . I would definitely la lk 10 you an~ gi ve you my number , afterwards . Thank you . Englewood City Council January 05 , 2009 Page 10 2. He said I hope everyone had a happy hol iday . (ii i) Council Member Moore said I was just going to cover something we covered in our Study Sess ion , wh ich is that at our last Counc il meet ing , we delayed voling on Council Bill 79 until January 20". It is the expectation , based on our St"dy Session , that at our next Council meeting , when tha t comes up , we will have to further dela y Counri: Bit: 79 , which is the bill regarding hard surface standards . So just a little warning that is expected to run into February at some point. (iv) Council Member Oakley said thank you to those who appeared before Council tonight. (v ) Counc,i 'v1ember Wilson : 1. She sa id lhank you for com ing . I appreciate it ; we all do . And again , you 're coming with a solution or an alternative , just not the problem 2. She sa id Happy New Year everyone . (vi) Council Member Jefferson : 1. He saici I'll also thank Sally . I've seen situations where 1nediation probably would have been nice and my thought is that there is probably the vast majority of code where it probably wouldn 't, so we have to make sure we fit it in , in those situations where it would make sense . 2. He said I'll wish everyone a Happ y New Year as well . 13 . City Manager's Roport (a) City Manager Sears said I just want to add that Commander Gary Condreay is here , who is in charge of our Code Enforcement. As a commander in the Po lice Department, he will be providing Council with a report or information about our mediation , which we do use on a periodic basis . Some of that informa tion may be able to be used to help resolve the issue . We will forward that to Council. (b) City Manager Sears said secondly , a rem inder of the National League of Cities coming up . If you are plas,1ing to go , I think many of you already have the material , just get that into Sue so we can ! •et those rooms take1~ carP of. (c ) City Manager Sears said I wish everyone a Happy New Year . 14 . City Attorney's Report City Attorne y Brotzman did not hav e any matters to bring before Council. Ma yor Woodward said I just wanted to mention that I see a number of our Englewood Leadersh ip Academ y folks here . We certa inly welcome you . Th is was probably one of our qu ietest meetings of the yea r. So , if anyone would like to come forward and talk for awhile , you 're welcome . No one came forward . 15 . Adjournment MAYOR WOc>DWARD MOVED TO ADJOURN . The meeting adjourned at 8:36 p.m. ~ • • •