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HomeMy WebLinkAbout1960 Ordinance No. 003Introduced as a Bill by Councilman Brownewell BY AUTHORITY ORDINANCE NO. 3, SERIES OF 1960 AN ORDINANCE ADOPTING RULES AND PROCEDURES FOR THE MEETINGS OF THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO: Section l. Regular Meetings. (a) Time. The City Council shall hold regular meetings on the first and third Mondays of each month at 8:00 P.M.; pro- vided , however, that when the day fixed for any regular meeting of the Council falls upon a day designated by law as a legal or national holiday, such meeting shall be held at the same hour on the next succeeding day not a holiday. (b) Place. All regular meetings of the Council shall be held in the Council Chambers at the City Hall, 3345 South Bannock Street, Englewood, Colorado. Section 2. Special Meetings. The Mayor shall call special meet- ings of the Council whenever in his opinion the public business may re- quire it, or at the express written request of any three (3) members of the Council. Whenever a special meeting shall be called, a summons or a notice in writing signed by the Mayor or City Manager shall be served upon each member of the Council, either in person or by notice left at his place of residence, stating the date and hour of the meeting and the purpose for which such meeting is called, and no business shall be transacted thereat , except such as is stated in the notice. Section 3. Agenda. All reports, communications, ordinances, reso- lutions, contract documents or other matters to be submitted to the Council shall, at least by noon of the Friday prior to such Council meeting, be delivered to the City Manager, whereupon the City Manager shall immediately arrange a list of such matters according to the order of business and furnish each member of the Council and the City Attorney with a copy of the same prior to the Council meeting and as far in advance of the meeting as time for preparation will permit. Section 4. The Presiding Officer --Election and Duties. The pre- siding officer of the Council shall be the Mayor, who shall be eiected at the t1rst meeti ng in January after each general municipal election by the members of the Council. At the first meeting in January after each general election, the Council shall elect a Mayor Pro Tem, who shall act as Mayor during the absence of the Mayor. The presiding officer shall preserve strict order and decorum at all regular and special meetings of the Council. He shall state every •uestion coming before the Council, announce the decision of the Council on all subjects, and decide all questions of order, subject, however, to an appeal of the Council, in which event a majority vote of the Council shall govern and conclusively determine such question of order. He shall vote on all questions, his name being called last. He shall sign all ordinances adopted by the Council during his presence. In the event of the absence of the Mayor, the Mayor Pro Tem, as presiding officer, shall sign ordi- nances as then adopted. In the event of the absence of both the Mayor and the Mayor Pro Tern, the presiding officer, selected pursuant to the provisions of Section 5 of this ordinance, shall sign ordinances as then adopted. Section 5. Call to Order --Presiding Officer. The Mayor, or in his absence the Mayor Pro Tem, shall take the chair precisely at the hour appointed for the meeting and shall immediately call the Council to order. In the absence of the Mayor or Mayor Pro Tem, the City Clerk or bis assistant shall call the Council to order, whereupon a temporary chairman shall be elected by the members of the Council present. Such temporary chairman shall serve as presiding officer of the Council until the arrival of the Mayor or Mayor Pro Tem, at which time the temporary chairman shall immediately relinquish the chair upon the conelusion of the business immediately before the Council. Section 6. Roll Call. Before proceeding with the business of the Council, the City Clerk or bis deputy shall call the roll of the members, and the names of those present shall be entered in the minutes. Section 7. Quorum. Five (5) members of the Council shall con- stitute a quorum at any regular or special meeting of the Council. In the absence of a quorum, the presiding officer shall, at the instance of any three (3) members present, compel the attendance of absent members. I I I Section 8. City Manager. The City Manager, or his designated re- presentative, shall attend all meetings of the Council, unless excused by the Council. He shall keep the Council fully adivsed as to the financial conditions and needs of the City. He may make recommendations to the Council and may take part in discussions on all matters concerning the elfare of the City. He shall have a seat but no vote in the meetings of the governing body. Section 9. Citt Clerk. The City Clerk shall be ex-officio Clerk of the Council and s all keep minutes of the meeting and perform such other and further duties in the meeting as may be required by Charter or law or ordered by the Mayor, City llanaaer, or Council. Section 10. City Attornei. The City Attorney, or his designated representative, shall, eithern person or by deputy, attend all meet- ings of the Council, unless excused by the Council. Any member of the Council may at any time call upon the City Attorney for an oral or ritten opinion to decide any quest ion of law. Section 11. Officers and Employees to Attend. The head of any department, or any officer or employee of the City, when requested by the City Manager, shall attend any regular, adjourned, or special meet- ing and confer with the Council on all matters relating to the City. Section 12. Order of Business. All meetings, except informal meetings, of the Council shall be open to tbe puui~c . ~1·omptly at the hour bereinabove provided, on the day of each regular meeting, the members of the Council, the City Manager, City Clerk and City Attorney shall take their regular stations in the Council Chambers, and the business of the Council shall be taken up for consideration and dis- position in the following order: (a) Call to order and invocation. (b) Roll Call. (c) Consideration of minutes of previous session. (d) Recognition of pre-schedules citizens and visitors. (e) Communications. (f) City Attorney's presentation, including resolutions, bills, for ordinances, ordinances , and legal matters for considera- tion of the Council. (g) City Manager's presentation. {h) Recognition of non-schedules citizens and visitors. (i) Considerati on of claims, bills and invoices as approved by City Manager and listed by City Clerk. (j) General discussions: (1) Mayor's choice (2) Councilmen's choice (k) Adjournment. otions and resolutions may be introduced by any member of the Council under any appropriate heading of business bereinabove stated. Section 13. Reading of Minutes. of a Council meeting is requested by a may ae approved without reading if the member with a copy thereof. Section 14. Rules of Debate. Unless a reading of the minutes member of the Council, such minutes Clerk has previously furnished each (a) Presiding Officer may Debate and Vote, etc. The Mayor or such other member of the Council as may be presid- ing may move, second and debate from the chair, subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a Councilman by reason of his acting as the Presiding Officer. (b) Getting the Floor --Improper References to be Avoided. Every member desiring to speak shall address the Chair, and, upon recognition by the Presiding Officer, shall confine himself to the question under debate, avoiding all personalities and i.ndecorous language. (c) Interruptions. A member, once recognized, shall not be interrupted when speaking unless it be to call him to order, or as herein. otherwise provided. If a member, while speaking, be called to order, be shall cease speaking until the question of order be determined, and, if in order, he shall be permitted to proceed. (d) Privilege of Closing Debate. The Councilman moving the adoption of an ordinance or resolution shall have the privilege of closing the debate. 259 (e ) Motion to Reconsider. A motion to reconsider any action taken by the Council may be made only on the day such action was taken. It may be made either immediately during the same session, or at a recessed or adjourned session thereof. Such motion must be made by one of the prevail ing side, but may be seconded by any member, and may be made at any time and have precedence over all other motions or while a member has the floor; it shall be de- batable . Nothing herein shall be conatrued to prevent any member of the Council from making or remaking the same or any other motion at a subsequent meeting of the Council. (f) Remarks of Councilman --When Entered in Minutes. A Council man may request, through the Presiding Officer, the privilege of having an abstract of bis statement or any subject under consideration by the Council entered in the minute s. If the Council consents thereto, such statement shall be entered in the minutes. (g) Synopsis of Debate --When Entered in Minu~es. The Clerk may be-directed by the Presidin1 Officer, with consent of t h e Council, to enter in the minutes a synopsis of the discuss i on on any question coming regularly before the Council. (b) ''Robert's Rules of Order " shall govern the procedure of the meeti ng in all cases where applicable and where not inconsistent with law, Charter or the rules and procedures otherwise herein fixed by the Council. Section 15. Addressing the Council. Any person desiring to address the Council shall f irst secure the permission of the Presiding Officer so to do; provided , however , that under the following beadings of busi- ness, unless the Presiding Officer rules otherwise, any qualified per- son may address t he Council without securing such prior permission : (a) Written Communications . Interested parties or their authorized representatives may address the Council by written c ommunications in regard to matters then under discuss ion . (b) Oral Comm unications. Taxpayers or residents of the City, or their au t ho rized legal representatives, may address the Cou nc il by oral communication• on any matter concern- ing the City's business , or any matter over which the Council has control ; provided, however, that preference shall be given t o those person• who may have notified the City Ma nage r in advance of their deaire to speak in order that t he same may appear on tbe agenda of the Council. (c) Reading o f Pro t ests, etc . Intereated peraona or their authorized repres en t at i ves may address the Council by reading of pro- tests, petitions, o r c o mm unications relating to zoning, sewer and street proceedings, hearings or protests, appeal• and petitions, or similar tters, i n ••1••d t: 1ttwaw, in regard to matter• then under considera- ion. Section1 16. Address i ng the Council after Motion Made. After a motion is made by the Cou nc il, no person shall addre•• the Council without first ecuring the permission of the Counc i l so to do. Section 17. Ma nne r of Address i n1 Council --Time Limit . Each per- son addressing the Council shall give hi• na .. and address in an audible tone of voice for t he r e c o r ds , and s hall liait his address to a reason- ble time. The time o f s uch address may be apecifically limited by Council in its discre tion. All remarks ahall be addressed to the Council as a body and not to an y member thereo f. No peraon, other than the Council and the person having the fl oor, aball ~e permitted to enter into any discussion, eit her direc tly or through a member of the Council, itbout the permission of t he Pre sidin g Officer. No question shall be sked a Councilman e x c e pt t hrough t he Presiding Officer. Section 18. De co rum. (a) By Council Members. Wh ile the Council is in session, the membe rs must preserve order and decorum, and a member shall ne i t h er , by conversation or otherwise, delay or i n t erru pt the p roc eedings or the peace of the Council nor d isturb any member while speaking or refuse to obey the order s of the Council or its Presiding Officer, e x c e pt as otherw ise herein provided. I I I (b) By Persons. Any person making personal, impertinent, or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Presiding Officer, barred from further audience before the Council, unless permission to continue be granted by a wajority vote of the Council. Section 19. Standing Committees. The only standing committee of the Council shall be the Committee of ~he wnoia; provided, that the Council, in the alternative, .may in its discretion consider questions as if in Committee of the Whole by considering the same informally, hich may be done by the adoption of a motion "that the (iuestion be considered informally." Section 20. Members May File Protests Against Council Action. Any member shall have the right to have the reasons for bis dissent from, or protest against, any action of the Council entered on the minutes. Section 21. Ordinances, Resolutions, Motions and Contracts. (a) Preparation of Ordinances. All ordinances shall be prepared by the City Attorney. No ordinance shall be prepared for presentation to the Council unless ordered by the Council, requested by the Mayor or City Manager, or prepared by the City Attorney on bis own initiative. (b) Prior Approval by Administrative Staff. All ordinances, resolutions and contract documents shall, before pre- sentation to the City Council have been approved as to form and legality by the City Attorney or his authorized representative and shall have been examined and approved for administration by the City Manager or his authorized representative where there are substantive matters of administration involved. (c) Introducing for Passage or Approval. (1) Ordinances, resolutions and other matters or subjects requiring action by the Council must be introduced by a member of the Council, except that the City Manager or City Attorney may present ordinances, resolutions and other matters or subjects to the Council, and any Councilman may assume sponsorship of such ordinances, resolutions or subjects. (2) No ordinance shall receive final passage on the same day on which it was introduced. Section 22. Suspension of Rules. Any provision of these rules not governed by the charter or law may be terporarily suspended at any meeting of the Council by a majority vote of all members of the Council. The vote on any such suspension shall be taken by ayes and noes and entered upon the records. Section 23. To Amend Rules. These rules may be amended or new rules adopted by a majority vote of all members of the Council. Any such alterations or amendments shall be submitted in writing at the preceding regular meeting and shall be placed on the calendar under the order of new business. This requirement shall be waived only by unanimous consent, with a recorded vote of all members. Section 24. Reports and Resolutions to be Filed ~with Clerk. All reports and resolutions shall be filed with the Clerk and entered on the minutes. Section 25. Adjournment. A motion to adjourn shall always be in order and decided without debate. Passed on First Reading by the City Council of the City of Englewood, Colorado, this 4th day of January, A.D. 1960 and ordered published in full in the Englewood Herald and Enterprise. Passed on Final Reading by the City Council of the City of Englewood, Colorado, this 18th day of January, A.D. 1960, and ordered published in full in the Englewood Herald and Enterprise. AZ./5S./L _,,, lliyor ----r-~ ATTEST: ___,---______ 261 I, B. o. Beausang, City Clerk-Treaaurer, City of Englewood, County of Arapahoe, State of Colorado, do hereby cert11y tbat the above and toregoing ordinance was introduced, read, passed and ordered published as a bill in the Englewood Herald and Enterprise at a regular meeting of the City Council held on the 4th day of January, A.D. 1960, and that at least 7 days after above publication as a bill the above ordinance was approved, adopted and ordered published in said legal newspaper by the City Council at a regular meeting held on the 18th day of January, A.D. 1960, as Ordinance No. 3, Series of 1960, of said City. ATTEST: SEAL ( </'' -~ 11 I I