HomeMy WebLinkAbout1983 Ordinance No. 048ORO INI\OCE NO . 4 8
SER I ES OF 198_3 __
BY AVT!lORI TY
CXJUNC IL BILL NO. 48
INTRODUCED BY CXJUNCIL
MEMB ER BRADS HAW
AN ORDINAI\C E APPROVI NG A CON'l'RJ\Cr BE'IWEE N '!H E CITY OF AURORJ\ AND
'11-lE CITY OF ENGLEWOOD PROVIDING FOR 'lllE ENG LEWOOD PUBLIC LIBRJ\RY
TO HAVE BIBLICXiRAPHI CAL NXESS TO '11-lE AURORA PUBLIC LIBRARY
CIRC ULI\T ION CO NTROL SYS'rDI ,
BE IT ORDAIN ED BY THE CI TY CXJUNCI L OF 1HE C ITY OF El'l,LEWOOD ,
COLO RADO , 1\5 FOLLOWS :
Section 1. Tt.e r e is he r eby pproved the fo llowing contract
between the City of Aurora a nd the City of Engle wood :
CONTRACT fOR LIBRAR Y SERVICES
nus CON'l'RJ\CT , made and entered into on this d ay of
, l %3 , by a nd between the CI TY OF ENGLEWOOD ,
"rn:;=L"El<=1oo=D:-a:PU,;:B"'L"'Ic,C;-LIBRA RY , a Co lorado ~\Jn 1ci pal Cor porat ion ,
s cxnetimes ref e rred t o as "EPL ," and the C ITY OF AURORA , AURO RA
PUBLI C LI BRAR Y, a Co l o rado r.u ni cipal Corporat i on , here inafte r
s cxnet imes referred to as "APL."
\\1U:REI\S , the City of "ng lewood , Eng l e wood Public Library ,
d sires tha t the Ci ty o f 1\'1r ora provide librar y se rvices as
hereinafter described , ana t.,e contractor is willing t o provide
such services upon the terms he r e inafter pr ovided ; und
WHEREAS , authority e xi sts in law and funds have been
bOOgeted , ap propriated , and otherwise made available ; and
\,11EREI\S , the Ci ty of lluror a operate s a f'Jblic library within
its co r porat~ boundaries and desires to cooperate with the EPL in
pr ov iding access to Aurora 's on -line bibliographic data base
acco rding t o the terms and condi ions as herei nafter set forth
below and in accordance wi th applica ble sta tu tes of the State of
Colorado .
NO\v , THE REfORE , it is her e by .:,greed that :
l. The EPL shall have b ibl iograpni.-:dl acce ss to t he CL
Systems , Inc . (C LSl) c1rculation control sy,·tem now installed in
th e City of Au ro ra 1 s libra ry faciliti es .
2 . The EPL shall re spons i ble fo r the purchase of
necessary hardware fo r the operation o f the system in EPL 15l--i rary
facilities and the re l a ted costs ')f comnunicalions , po r ts , and
modems , ma inte nance , la ls , '.,.'it a llation of equirxnent , and
training .
3 . The City o( /\urora shall bill the EPL for use of the
d atabase at a base rate o f Five Thousand Dollars ($5 ,000) a nnually
payable on a quarterly ba sb. The annual r ate wi 11 continue to
such a time as EPL has added 104 ,000 i terns to the da t a ba se . At
this point the a nnual rate may be r eviewed and amended by the
mutua lly wr itten agreement of the Director s of IIPL and EPL .
4 . The term of this contr a ct shall be for f ive months
conrn e ncing August 1 , 1983 up to a nd includ i ng Deceirber 31 , 1983 .
However , the contract may be au tanatic a lly extended on a year ly
basis e~cept upon the written termination of one of the parties.
I f either party desi r es co cancel the contract befor e the stated
time period , the Directors of EPL o r APL will be required to s t a t e
this desire in writing with the understa nding that each pa rty will
be given a period of ninety (90) days befor e cessation of the
contract.
5 . I t is understood between the pa r ties hereto that EPL
shall not rec i ve any equity in bo ok stock , equi pmen t , or in a ny of
the APL 's f ac ilities by virtue of the terms of this contract ; and
the /IPL shall no t receive any equ ity in the book stock , equipment ,
or in any of the EPL faci l ities by v irtue of this contract.
6 . Costs involved i n the upg rade of the canputer s ystem will
be r v iewed annual l y by the Di r ector of APL to ascertai n the
necess i ty (or any adjustment to the rate charged to EPL . Should
a ny change of rate be required , the Director o( /IPL shall not ify
the Di rector of EPL in wri ti ng with the costs and reasons stated .
7. EPL reserves the right to withdra w EPL r ecor ds f r an the
APL database at any time . Fu r t hermore , EPL will assume all costs
related t·o the withdrawal of EPL records .
8 . EPL f ur her agrees to ab ide by the catalogin
requirements as described hereinafter :
A. When a unique iten record is ntered in CLS l , the
guidelines [or entry will be those issued by the Technical Services
Department of the l\urora Public Library to include but not be
limited to "Original entries for b:>oks and seria l ," "a: Tl 'rU:
general informati on ," "O: TITLE -construction of the Author /Title
Key ," 11 lmpri nt field for CL.51 ,11 "CC TITLE -how to enter
multivolUTie records ," '1original e ntr ies for records and tapes ," "O:
TITLE suggested edition codes ,11 110: TITLE -accepted medium ccx:les ,"
11 S t at ist ical cateyories ."
B. 1111 differences in cal: nunbers includ111g 3uven ile
and spec1.:il col lect1on designat ions wi ll be indi cated nt the itan
leve I.
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C. Existing records in Cl.SI will be r eta ined in the .i
e ntirety. /ldditions to the b ibl i ographic information can be ma<•P.
but only editing/deletion of spell ing e rrors are a llowed . See ,,,..,,o
"El::li ting of records on Cl.S I." 8/82
D. Input of c urrent as opposed to r e trospective r ecor<i
will be done through the OCLC-COA Southeast Metropolita n Boa r d ol
r.oope r a t ive Services (SEMBCS) profile and innova tive interface ,
with use of this method to be reviewed by both parties with i nput
from SEMBCS staff on a periodic basi s .
E. Items should a lways be attached to ex isting records
when poss ible , see memo "canbi n i ng records in Cl.SI , 12 /22 /82 "
Mowever , unless i t i s the on ly matching record , do not attach item s
to record s that state "no itens .11 'Illese are o ften dupli cate records
which will be deleted f rom the database .
At test :
Gail C. Johnston
Dep uty City Clerk
Attest :
Ga r y R. Higbee , City Clerk
APPROVED PS TO FORM :
Ass 1 stant c , ty Attorney , Aurora
City At t orney , Englewood
cr•ry OF AU RORA , Contractor
By--=--~---~----Dennis O,ampine , Mayor
By_~~~---------Mel Ca r l e , Manage r
By~-~~--------Dav id Pr 1ce , Li brary Di rector
CITY OF ENGL!'l;OQD
By_~---~-------Eugene L. Otis , Ma yor
By--cS~h_a_ro-,-, ~W~i~nk~-l~e--------
Di rector of Libra ri es
Section 2. The Mayor and ex off icio City Clerk-'l'r easurer are
he reby authorizec.i to sign the above described contract for and in
behalf of the City of Englewood and the City Counci I.
Introduced , r ead in full , and passed on fir s t r ead ing on the
6th day of Septerooe r, 1983 .
Publi shed as a Bill for a n Ordinance on the 7th day of
Septenoer, 1983.
Read by title a nd passed on fi nal r ead ing on the 19th day of
Septerber , 1983 .
Pu ll i shed by title as Ordinance No . 4 8
the 21s t day of Scp terooer , 1983 .
Series of 1983 , on
/s / Eu gen e L . Otis
Attest :
Eug e ne L . Otis , Mayor
I s / Gary R. Hi g b ee
ex off1c10 City Cle rk-Tr easurer
I, Gary R. Higbee , ex officio City Cle rk-Tr easurer of the City
of Engl e wood , Co l orado , he r eby certi fy that the above and foregoing
i s a true , ac cur ate and complete copy of the Or di na nce passed on
f inal r ead ing and published by titl e as Ordinance No . 4 8 , Se ries
of 198 3 .
/s / Gary R . Higbee
Ga r y R. Higbee
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