HomeMy WebLinkAbout1985 Ordinance No. 060I
I
ORDINANCE NO . g
SERIES OF 19 8 5
BY AUTHORI TY
COU NCIL BIL L NO. 70
IN TROD UCED BY COUNCIL
MEMBE R BILO
I\~ ORDINANCE APPROVING I\N AGREEMENT ESTABLISHIN G RESPONSIB I LITI ES
BETWEEN THE CITY OF ENGLEWOOD /\ND THE ENG LEWO OD HOUSING I\UTHORl'rY.
WHEREAS , th e City has, by Reso lut io n No. 4 8 ,
Series o f 1972 , created th En glewoood Housing Authority un d e r
the Housing Authorities Law of the Sta e o( Co lor ado; and
WH ERE AS, it is in th e best intere st of both the
Englewood Housing Auth ority a nd th e City of Englewood to
cooper a t e in the delivery of housin g serv ic es to Englewood
ci izens; and
WHEREAS , pu r suant to Sec tion 18 o f Arti cl e XIV of
the Constitution of th e Stat e of Co lorado , a nd pursuant t o the
pr ov isions o( Section 29-1-7 ", C .R.S. the Engl e wood Housing
Au th ority and City of En g l , sod are each au thoriz ed to cooperate
or co ntr act with on another t o pro vide an y function , service ,
or faci l ity l a wfully authoriz e d to each of the coope r a tin g
or contrncting units .
NOW , THER EFO RE , BE IT ORDAINED BY THE C,TY COUNCIL
Of THE CITY OF ENGI,EWOOD , COLORADO th a t:
The u gr eeme nt between the Englewood Hou si ng Aut hority
and the City of En <)lewood (entitl e d "Agreeme nt Establishing
Respo nsibili y Bet11e0n the Cit y o( Engl e wood and th e
Englewood Housing Auth o rity ") is he r eby ap prov ed , a
copy of whic h agreement is attach ed he r e t o and
incorporated herein by reference .
The Mayo r a nd e x o((icio City Cl e rk-T r easur e r are
he re by autho riz ed to sign a nd a ttest said ag r eement
fo r ~nd o n b0half of City Coun ci l a nd t he City 0 (
F.nglewood .
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Introduce d, read i n f ull , a nd pa5sed on first r e ading
on the 16th day of Septembe r, 1 985 .
Publish ed e 0 a Bill for a n Ordina nce on the 18th day
of s ptember , 1 985 .
Re ad by titl e a nd passed on f inal r eadi · o n the 7th
day of October , 1985 .
Published by title as Ordinance No . {;-(_, Series
of 1985 , on th e 9th day of October , 1985.
,,W,,?'<u ff~ ~-;t. Otis , May or
l\1'1'ES'r :
lrxr;rf~(/7/(;y ~s-:re i
I , Gary R, Higb ee , e x of ficio Ci y Clerk-Tr ea s ur e r
of the ity of Eng lewood , Colorado , hereby cert i fy tha t the
above and foregoi ng is a tru e , accur ate a nd compl ete copy of
the Ordi na nc e passed on f inal reading and publ ished by ti tle
as Ordina nc e No. ~, Se ri es of 1985 .
AGREEM ENT ESTABLISHIN G RE SPONS IBIL!T !ES BE ?WEE N THE CIT Y OF
ENGL EWOOD AND THE ENGLEWOOD HOUS I NG /1\J THOR I TY
Thi s Ag r eeme nt , en t e r e d i nto this day of
, 1985 , b y a nd be t ween the CityofEn<'lewo od ,
::a---;C;-:ocslc:o:-:r:-:a:-:d"o::-;M"u:-cn::,1c ipal Co r po r at ion (h e r e i n c a lled "Cit ") a nd
he En g l e wo od Ho u s ing Au tho ri ty , a body p o l it ic a nd o r pora t e
un de r th e Housing Author ity l a w of t he St ate o f Col orado
(h e r ei n ca ~l e d "Authority").
WHF.RE AS , the City h a s b y Re solu ti on No . 18 , Se ries
of 19 72 , c r ea t e d th e Engl e wood Hou sing Authori ty u nder th e
Hous ing Autho rit!e s Law of t he St ate of Col orado ; a nd
WH ERE AS , i t i s i n t h e best in e r e st of bo th th e
Eng l e wood Hous in g Autho r ity and the City of Eng lewoo d to
coo pe r ate i n th e de l ive r y o f hou si ng se r vi c e s t o Eng l wo od
cit iz e n s; a nd
WHEREAS , pursu a n t to Sect ion 18 o f Ar t icl e XIV o f
thP Co n st itutio n of t he St ate o f Co lor a do , and pursuant to th e
p r ov i sions of Sect i o n 2 9-1 -23 , C.R .S . 19 73 , as a me nded , th e
Author ity and C ity a r e each a u t hor i zed to c oope r a t e or co nt ract
wi th o ne-a no t he r to pr ov ide a ny f u nct i on , s e r v ic e , o r fac ility
l a wfully a ut o ri zed t o ea ch o f t h coo p ra ti ng or co ntracting
uni ts .
NOW , T HERE FOR E , in co ns ide-r a ti o n of t he promise s ,
covenants , t e rm s and c ond i ti ons he re in a f te r se t fo rth , Cit y
and Autho ri ty a g ree to th e fol low i ng :
l. Pr ogram Respo n sibili t ies a nd Coo rdin at i on
a . The Au tho r i ty i s res po ns i ble fo r the a dmin -
i s r a t io n of t h0 public h o using , Secti on 8 ,
Se c t i o n 8 -Exi s t i ng , a nd AAR P p r ogra ms a nd
other pr og r am s which may be ar?ro ued f r om
time t o time in th e Au ho rity wo r k pr og r a m.
b . Th e Autho r ity acct City will sha r e in th e
adm in i s t r a ti o n of t he Com mun ity De v el opm e nt
Bl oc k Gr a nt (CDB G) Ho u s i ng Reh abilit a tion
Prog r a m. Th e spec i fie d u ties of staff
members a rc o u tli ned i n t he pe r sonne l
sect i o n . The d cis i o n of whet h e r to a p pl y
for additio nal Commun i ty Deve l opment Bl ock
Gr ant fu nds for housi no r eh abi l it a t i on
r est s wi th th e City Co~ncil .
2 .
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c. Th e Auth ~r lty wi l l co ntinu e i ts present
r es ponsi bil ities for th e CDB G Hou si ng
Rehabilita ti o n Pr ogram r e l a t e d to bank
agr eeme nts and th e loan r eview comm i t t ee .
Th e Au thority Dir ec to r will i nvo l ve th e
Community De ve l opm e nt Direct o r i n all
p olicy ma tt e rs affecti ng th e Ho using
Re h ab ilitat i on Prog r a m.
d . The Authorit y will c o n s ul t with th e Ci ty
through the, Co mmuni ty Dev e l opm e nt Di r ec t o r
on is sues affec t ing th e CDBG p rogram
such as oth e r grant prog r ams prior to
appli cat ion . Th e Communit y De ve lopment
Di r ector th r ough the City Ma na g e r will kee p
th e Cit y Council c urr e nt o n Authority
ma tt e r s .
e. On a n a nnu a l b asis , du r ing th e City budg e t
pro cess , th e Aut ho r it y -~i ! 1 p r e p a r e a
r equest (o r fu nd ing f r nn th e Cit y a nd
for the r.n nde rin g of · ki nd s e r v ic es
a nd suhml t th ese to .. •.• C ity Cou ncil
fo r co nsi d e r a tion . Said re q ues t wil l
i ll ustrate th e mann e r in whi ch City (u1.:s
a nd serv ic e s will a ugm e nt the goals a nd
cbjectives of th e Authorit y for t he next
year .
Th e Autho rity will co n f e r wi th Ci t y Cou ncil
r ega r di ng th e goals a nd o bj e cti ves of the
Aut ho rity on a n a nnu al b as is with th e
ob jec tive of coo rdi na ting th e ho us ing
goals of t he Aut ho ri ty and th e Cit y .
The Ci ty r es e r ves the ri ght to a pp r o,e
or disapp r ove t he Autho ri ty r eq uest fo r
fund i ng a nd th e use of i n k i nd serv ice s
on a yea r to y ea r ba s i s .
Personn el
a . Th e Aut ho ri tr will fu nd a ll En glewo od
Housing Authority posit i o ns .
b . Th e ,\uthority wi ll h ir e ,ts Ex e cutivf'
Dir ec tor with Ci t y itl volvc me n t in th e
sele tio n proces =. T~0 ~ut ho ri ty Director
wi l l repo rt di rec t ly t o th e Co mmi ssione rs
for a ll Au hori ty a cti vit i es wit .1 t il e
, .... xcept ion of t he Com mun i t.y Deve lopm e nt
J l oc k Gr ant Pro g rams .
I
c .
d,
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Th e City wi l l f und th e sala ry and be nefit s
for th e Hous i ng Re h a bilit a tion S upe rv iso r
a nd Ho u s ing Div i sion Sec r e ta r y. The
Ho us ing Divisio ~ Sec r e t a ry will h ave e xe mp t
sta t u s . All CDbG positions wil l b e f und e d
b y th e Ci t y b ased on a nn ual g r a nt appropriation s .
Th e Au t hor it y will pay fo r th e s al a r y a nd
b e ne fi ts packag e o f a ll e mp loyee s othe r
t ha n those li s t ed i n (c).
e . Th e Ci t y ommun ity Deve lopmen t Di r e ctor
wil l supe r v i se the wor k of th e Authori ty
Di r e ctor f or the admini s t r a tio n o f the
CDBG Hous ing Reha bi l i tat io n Pr og r am
and the Ho u sing Di v is i o n Bud get .
f . Th e Autho r ity Di rec t o r wil l s u p e r vis e lh e
da y to day wGtk of the Hou s ing Re h abi liati o n
Su pe rv isor , Sec r e t ~ry , CD BG f u nded Ho u s ing
Rehabilitation p os it i ons . An y p robl e ms
with th ese e mp lo yees will be br ough t to
th e a tt e nti o n of t he Commu n i t y Deve l Gpm e nt
Di recto r .
g . The Au t h o ri ty will supervi s e th e wo r k of
the Authorit y D ir e c t o r fo r a ll othe r
programs .
h . Th e Autho r ity Dir ector wi l l p r epa r e wr i tt e n
evalua ti ons of t he staff me mb e rs l i sted i n
(e ) tw ice a year and wi 11 r eview thes e
eval u At io ns wi th the Com muni ty Deve l opme nt
Di rect or prio r to r eviewi ng them wit h t he
staff memb e r .
i . Th e Au t ho r ity will prepa re semi-a nnu al wr it t e n
evaluat i o ns of the En g l e wood Housi ng Au tho rity
Directo r a fte r co n s u ltati on with the
Commu n i t y Deve l o pm e nt Directo r r ga r di ng
th e admini st r at i o n of t he CDBG p r ogram . A
fin a l wr itten eva luation as p r epa r ed by
th e En g l ewood Ho u si ng Autho r ity will b e
su bmitted to t he Communi ty Develo (me n t
Di r ector . 1f p r ob l ems a ri se , the Co mmun ity
Developme nt Di recto r a nd th e Autho r i t y
Commiss i o ners wil l im media t el y meet to reso l ve
th e pro b lem . If t h.e probl !?m is n o t r eso l ved ,
and th e Com mu n ity Devclopmenl Dir e cto r does
not f eel the Authority Di r e c t or i s p r o pe r ly
admin i st e ri ng th e CDBr Program , the Co mmun ity
Developm e n t Direc to r may r ecommend to t h e City
Manag e r a nd C i ty Co un cil that this ag r eement
be a1 ne nded to r e move the adminis tr a ti on of tl1e
conG rrograr,, , oin th e r es ponsibi li ties o f
t he Authority Dir ec t o r .
3 .
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j . The City wi ll provide pa yroll services
for all Ci ty , CDBG and Authority fu nded
positions at no charge .
k . The Authority Dir e ctor wil l atte nd Community
Developme n t Departme nt -Division Head
Staff Me tings as listed by the Community
Developme nt Director a nd wil l k eep the
Co mm unity Dev elopm ent Director informe d
of general ac tiviti sand programs of the
Authority .
Administrati ve Serv i ces
Th e City , thr ough various d e partme nts ,
shall provide certain admi nistr a tive services ,
a nd the Autho rity s h all adhere to the adminis -
trative rul es and regul atio ns o' the City .
Se r vices include the following :
a . Office Space -The City will provide office
space for CDBG a nd Authority funded positions ,
and if possible , office s pac e for other
Authority positions at no ch a rg e . If the
City pl a ns to r e duce the office space pre-
sently avai l able fo r Au t hority positions ,
th e Ci t y will pro vide 60 days notice to
th e Authority .
b . Ac counti ng -The City will p r ov id e general
accounti ng se rvic es for the CDBG -fu nded
programs in acco rdanc e with City procedures .
Th e Authority is r espo nsib l e for p rovidi ng
acco un ting se r vices for a ll of the Authority
housin g programs . The City will provide
the n8cessary work pape r s for the EHA
to complet e the audit of th e CDBG housing
rehab program . Th e City will pay fo r the
cost of t hat portion of th e EHA audit .
c . Procure1nent -the Pur c hasing Division of
th e F i nan ce Department shall pr oc ur e a ll
mat e r ia l s a ~d suppli es necessa ry {o r the
implementation of the CDBG -fu nded Housing
Rehabilitation programs and other Housing
Division activities . The Authority is
r es ponsible f:or procuring mat e rials a nd
suppli es for all othe r p rograms.
d . Pe rso11n e l -Th e ity will co 11tinu e to assist
as needed in th e hiri ng process fo r the Eng ~e -
woo d Housing Aut hority po s itions. All EHA
e mploy ees will be hired on a conttdCt basis
with th e EIIA .
4 .
5 .
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e . Ve hicl e Mainten a nce -Th e City will provide
vehi cle mai~ten ance , gaso l ine a nd oil for
all Authority vehi cl es through the City
Serv icenter fo r a mo nthl y fee as established
by th e Cit y .
f . Insur a nce -Th e Ci ty will provide p u b l ic
l iabil i ty coverage for the Engl e wood
Housi ng Authority Co mm issio ne rs and staff .
The City will pro v ide EH A e mploy ees with
medica l , de n t a l, a nd l i fe i nsura nce identical
to that provid e d for City employees. On a
monthly basi s t he EHA wi l l r ei mburs e the
C i ty for th e a ctua l cost per e mplo yee .
g . Legal Serv i ces -The City wil l provide legal
s e r v i ces fo r th e CDBG -fu nd ed h ousi ng r eha b
prog r am .
Ag r eement Re newal
Thi s a gr eeme nt will be r e newed a ut omat i cally
yea r to year when the City Counci l ap proves b y
Re so luti o n th e a nnual Authority propos a l f or th e
us e of Cit y funds and i n-ki nd services . The
proc es s fo r thi s review is out l i ned i n l (e).
Ag r eement Te rmi nation
Thi s ag r e~ment may be te rm inated b y e ith er
pa rty wi th thirt y (30) da ys written no ti ce .
In Witn es s Wh ereof the p a rties have sig n ed th is
Agreeme n t as of th e d ay and year f i r s t above written.
CI TY OF ENGLEWOOD
ATT ES 'r : Mayor -------
excifITc 10 Ci ty-Cl e rk Treas ur er-
E GLEW OOD HOUSING AUTHORITY
AT TE ST :
Chairman , EURA
S ecr e ta r y