HomeMy WebLinkAbout1989 Ordinance No. 038~!NANCE 00. ~
SERIES OF 1989
BY AlmOU~
CXXJNCIL BILL 00. 44
I!fflalUCl:D BY CXXJNCIL
MDIBER lll\BElUClfl'
AN ~INANCE APPROVING AN J\GREJiMim EIE'l\'lEEN CI~ OF EN:iLEN:lOD AND CENmAL
CXlUllADO LIBRARY SYSTEM 'ro EXPEND THE FEDERAL GRANT FUNDS PREVIOOSLY AWMDl:D
'ro THE CI~ BY THE COLCIWlO STATE LIBRARY tnlDER THE LIBRARY SERVICES AND
cnlS'mtx:l'ICN N~r.
\'IHEREAS, City council previous~y awroved the application for grant
project to purchase and install a CD-RCM Reference Center in the Englewood
Public Library;
IU~, 'n!EREFCllE, BE IT CIUlAINl:D UY THE CI~ CXXJNCIL OF THE CI~ OF
l:NiLDO::lO, COUJWlO, THAT:
Section 1. An Agreelrent betwic-en the City of Englewood and Central
Colorado Library System t.J expend the $13,240 in federal grant funds
previously awarded to the City by the Colorado State Library under the Library
Services and Construction Act to purchase and install hardware and software
for a CD-RGI Reference Center for use by the public and staff is hereby
awroved .
Section 2. The Mayor of the City of Englewood i s hereby authorized to
sign s aid Letter of l\greerent for and on behalf of the Englewood Public
Library.
:.:ntroduced, read in full, and passed on first reading on the 4th day of
Decerrber, 1989.
Published as a Bill for an Ordinance on the 7th day of Decerber, 1989.
Read by title and passed on final reading on the 18th day of Dl!cerrber ,
1989.
Published by title as Ordinance No. ~. Series of 1989, on the 21st day
of Decerrber, 1989.
~ #a, #.CiJ
~L.ttl _.,, SUsan Van Dyke,
Patricia !!. era,,, Ci ty Clerk
I ,. Patricia H. Crow, City Clerk of the City of Englewood, Colorado, A
hereby ,,ertify that the foregoing is a true OOf1Y of the Ordinance passed on W
final reading and published by title as ordinance No • .J.L, series of 1989.
~tc1#~ PatrC a H. Crow
DATE
DH em ber 4, 1989
INITIATED BY
STAFF SOURCE
ISSUE/ACTION PROPOSED
COUNCIL COMMUNICATION
AGENDA ITEM SUBJECT Colorado Central
Library System contract -Grant
Funds for CD-ROM Reference Center
I. ibrary & Recreation Services
Sharon Winkle, Dir. of Lib/Rec. Services
Approve the or~inance approving an agreement between the City of Englewood and the
Central Colorado Library System to expend the Sl3,240 in federal grant funds
previously awarded to the City by the Col or ado State Library under the Library
Services and Construction Act to purchase and install hardware and software for a
CD-ROM Reference Center for use by public and ,.taff.
PREVIOUS COUNCIL ACTION
City Council pre viously approved the application for gran t project (3-14-89) to
purchase and i nsta 11 a CD -ROM Reference Cent er i n the Englewood Public Library . The
contract between the City and the Colorado State Library awarding grant funds for
t his project was signed by the Mayor of Englewood (7-5-89).
STAFF ANALYSIS
The number of patrons using EPL' s Reference Services continues to grow each year
(4,495 as of 10-31-89 compared to 4,245 for the same period last year). The number
of staff covering Reference Services has not grown with this demand ; in fact , the
public servic e hou rs for Reference have actua 11 y increased now that the Library is
ope n on Sund ays . Not onl y the number of requests, but also the sophistication of
the type s of requests has increased . One way to handle this growing demand by the
public is to use new technology for fast.er access to needed information. With this
i n mind, the Library applied for Library and Construction Act ( LSCA) funds to set up
a "reference center" that uses various databases available on CD-ROM that can reside
on "generic" workstations to be used by both public and staff. Full funding for
this project was awarded by the Col or ado State Library that administers LSCA funds,
with the Central Colorado Li brary System being the agency to handle purchase,
installation and training cf Library staff or, the necessary hardware and software.
This sys tem will result in improved service to the patrons of EPL by quickly
locating information available at EPL (or that can be located at other libraries).
The system will be monitored and evaluated by staff, using patron input, as to
future expansion of hardware (i.e. additional workstations) and/or software (t,e ,
additional or different databases). •
BACKGROUND
In 1989, the Englewood Public Library applied for federal monies under the Library
Services and Construction Act to develop a model CO-ROH Reference Center for the
purpose of improved searching of bibliographic data by staff and public . A grant of
S13, 240 was awarded to EPL for this project.
FINANCIAL
The Englewood Public Library already 1s a member of the Central Colorado Library
System. The Library has fund $ in the 1989 Budget in the amount of $1,825 as its
contribution to this project. Th1 s contract l iab11 i ty is limited to the $13,240 in
LSCA funds received from the Colorado State Library for this project . There will be
ongoing costs to the Library starting in 1991 for maintenance of system equipment
and for renewal to software databases.
LETTER OF AGREEMEN T
BETWEEN
CITY OF ENGLEWOOD
AND
CENTRAL COLORADO LIBRARY SYSTEM
FOR PURCHASE AND INSTALLATION
OF
CD-ROM REFERENCE CENTER
Central Colorado Lib rary System (CCLS) agrees to purchase the
hardware, software, and services specified in Attachment A for the
purpose of installing a CD-ROM Reference Center . CCLS will invoice the
City of Englewood upon receipt of h~rdware and software, not to exceed
the $13,240 in LSCA grant funds awarded by the Colorado Stclie Lit:>rary for
this project. Each party agrees to act in good faith to accomplish :he
purposes of this letter of agreement.
By ________ _
Gordon Barhydt, Di rector
Central Colorado Library System
Date _______ _
By ________ _
Susan Van Dyk e, Mayor
City of Englewood
Date· _______ _
ATTACHMENT A
Hordwoco & secv!ces
3 Mooel 286 PC Workstations , each with :
3
-I Mb RAM
-YOA Color Monitor
-1 Floppy Drive
-40 11b Herd Drive
-I ~1ousa/~1ousa Card
Hil echi CD-ROM Drive~
HP Li!SerJel Pr Inter I IP
Cables and Connectors
Installation & Training
Software
Books In Print with Reviews Plus
Ebsco ~lagazine Article Summar ies
Feels On File News Digest
McOrew-Hlll Science & Reference Set
Compton 's Mul\iMed ia Encyclopedia
fl:JcA
$5,564
$1 ,887
$1,0 99
$ 200
$no cost
$8,750 Subtotal
$1,270
$1,520
$ 655
$ 250
$ 795
$◄,◄•lO Subtotal
$13,240 TOTAL