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HomeMy WebLinkAbout1990 Ordinance No. 060C cm>INIINCE NO. ~CJ smIE:S CF 199_0_ BY Al1l'HORITY CCXINCIL BILL NO. 67 mriaxx:m BY CXXN:IL MEMBER IPll'IWll'.Y All CIUl!Nl\NCE APPROIIING AN AGRmlENr JlEnolErn THE EllGLFln'.Xl PUBLIC LIBRARY l\ND ARAPA!llE LIBRARY DISl'RICT TO PROIJIDE LIBRARY SERVIC::S FCll. RESIDENl'S CF BOffl JURISDICTIOOS. l111EREAS, the Englewood Public Library and Arapahoe Library District enter into an agreement annually .tlereby Englewood agrees to provide library services to resic'ents of unincorporated areas of Arapahoe Co.inty and those llllllicipali ties within said county not cperating their a.,n public libraries, and Arapahoe Library District agrees to provide library services to residents of Englewood; Nm, THEREFORE, BE IT ORDAINED BY THE CITY a:xJNCIL CF THE CITY CF ~IGLn·O)[), CIJ!J:e.J,J)(), !\S FOLif.MS: Section l. This Agresrent between the City of Englewood and the llra;,ahoe Library District, titles "Agreernent for Library Services," is hereby appr011ed. Said Agreerent generally provides for the follawing: l. Each party shall circulate to each other's cardholders any item available for circulation fraa its facility at a rate of 55 cents p,,.r transaction for the net difference between the total transactions a 2. The term of this Agree:,ent is :ran January 1, 1991 throogh December 31, 1991. 3 . !<either party shall receive any equity in book stock of the other. 4 . Each party shalj, have access to each other' s library records. 5. City may, at its q:,tion, provide certain bookm:lbile service at reirt>ursenent to the City of 27.5 cents per loan. 6. The public li.l>raries participatL'lg in Arapahoe Public Access to Libraries (/\P.:U.) will deposit u;, to $:00 in a restricted fund to be held and adninistered !,y Arapahoe Library District for this purpose . 7. Ne. pay,rent for reciprocal borrCMing is being made by the cities of Littleton, Englewood and .~U!'ora for the reciprocal use of each ot'ier' s libraries. Introduced, ~ead in full, and passed on first reading a, the 3rd day of DecE!!"ber, 1990. Published as a Bill for an Ordinance en the 6th day of Dec91i:>ar, 1990. nead by title 11nd passed on final reading en the 17th day of llectl1t>er, 1990. Published by -citle as Ordinance !lo.~~ · &-.. ries of 1990, on the 20th dzr/ of llec:ali)er, 1990. -• ~~~~ furcaJCero,,, CityCerk , I, Patricia H. Crow, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the ordinance passed on final reading and published by title as Ordinance No. 60, Series of 1990. (d;, - ~AA#~ Patricia H. era,, n AGREEMENT~~ SERVICES THIS AGREEMENT, made and entered into on this ____ day of ________ , 1990, by and between the ARAPAHOE LIBRARY DISTRICT, hereinafter sometimes referred to as "District•, and the CITY OF ENGLEWOOD, a municipal corporation of the State of Colorado, hereinafter sometimes referred to as "City•. WITNESSETH: WHEREAS, the Arapahoe Library District, being a statutory library district organized and existing pursuant to Title 24, Article 90, Colorado Revised Statutes, was for~ed for the purpose of providing library service to the residents of the unincorporated areas of Arapahoe County and those municipalities within !e.iG county not operating their own public libraries, and WBEREAS, the City of Englewood operates a public library within its corporate boundaries and desires to cooperate with the District in providing library service to District residents a ccording to the terms and conditions as set forth below, and in accordance with applicable statutes of the State of Colrrado1 and WBEREAS, the parties ha v ~ contracted previously for a cooperative approach to pr,,vision of said library services and desire to cont i nue provi:lin9 saij ~ervices between the City and the District 1 NOW THEREFORE, for and in conside r ation of the mutual promises herein, it is agreed by and between thP. parties hereto as follows : l. The District shall circulate to library cardholder1 of the City of Englewood any item available for circulation from the District's library facil.ities, and the City shall circulate to library ~ardholders of the District any item available for circulation from the City's library facilities. Both the District and the City shall maintain circulation records for 1aid transactions and shall submit such records to each other on a quarterly basis. Within 30 clays after receipt of said reports, the number of transactions reported by each party shall be compared, and payment for the net difference between trar,sac:tions shall be mad e at the rate of fifty-five cents ($,55) per transaction 'by the library with the lesser circulat i on figure to the library with the greater circulation figure, subjec t to the provisions of paragraph 7, 2. The term of chis Agreement shall be from January 1, 1991 through ,December 31, 1991. During said term, all qualified cardholders for both the District and the City libraries may use reciprocal borrowing at both the City and the District faci:ities; and said cardholders shall be subject to all applicable rules and regu:ations associated with the use of s,•ch facili t ies. 3. It is understood between the parties hereto that the District shall not receive any ~quity i 1o book stock or in any of the City's librar;· facilities by virtue of the terii s of this Agreement; and the City s h all not receive any equ:ty in the book stock or i n any of the District's library facilities by virtue of this Agreement. 4. The District shall have access to City llbruy records during normal business hours for the purpose of verifying all figures supplied ~o the District by the City and the City shall have access to District library records for the same purpose. s. During the term of this llgreement, the City shall, at its option, provide once-a-week Bookmobile service at the 1.llce B. Terry School. Circulation service provided at this stop to llrapahoe Library District students enrolled at the school will be reported to the District for reimbursement to the C t y at the rate o f 27.5 cer.ts per loan. Circ1.lation service provided at the Sheridan Library to Englewood students enrolled at Sheridan High School wi~l · be reportec.l to the City for reimbursemept to the District at the rate of 27.5 cents per loan. 6. The four public libraries in Arapahoe County, llurora Library, Edw in 11. Bemis Library (iittleton), Englewood Library and Arapahoe .Library District are participa t ing in a project called APAL --Arapahoe Public l\ccess to · Libraries. In order to administer county-wide projects such as joint programming, collect ion development and training, each library wil i deposit a mutually agreed upon amount not to exceed $500 in a restricted fund held and administered by the Arapahoe Library District. The Englewood Public Librar y contribution will be deducted from the Arapahoe Library District's first quarter reciprocal borrowing payment and placed i n the restricted IIPAL fund. 7. Because of a change in the reciprocal borrowing program of the Central Colorado Library System, no payment for recip,~cal borrowing is being made by the cities of Littleton, Englewood and Aurora for the reciprocal use of each other's libraries. It is reasonable to offer a certain amount of service wi~hout charge in the name of library cooperation, and the 1 :'!IL directors have estimated this amount to be somewhere between 9 and 101. Therefore, in order to include the District in the benefits of this base level of service being given without charge among the other APAL libraries, the District shall receive a credit against any payment du e th e City for the final quarter of this Agreement in the amount of 9 ,51 of the payment otherwise paid or owed to the City during •.h e entire term hereof, including the fourth quarter. Notwith.standing anything contained in th i s Agreement, the other party hereto acknowledges and agrees that no covenant, agreement or obligation of Arapahoe Libr a ry Di s trict ("ALO") under t his Agreement shall bd deemed to be a covenant, agreement or obligation of any present or future trustee, director, officer, employ e e or agent of ALO in h is or her i~dividual capacity and neither the members of the governing body of ALO nor any trustee, director or officer wh r, has executed this Agreement or any amendment or addendum thereto, shall be liable personally thereon or be subj ect to any personal l i ability by reason thereof. IN WITNESS WHEREOF, the parties have set their hands and SHls bel o>1 , ATTEST: By ,1;, ,,, / :;· II.,....;, Raymond J. Horris Secretary, Board of Trustees ATTEST: By ;P:-:1--::t=r71=c7i7a""11;;-.--:C;;-r::"'.o:--:,.,-:------- City Clerk ARAPAHOE LIBRARY DISTRICT [~~--J~ Patrda ~hn·y President, Board of Tru ees CITY OF ENGLEWOOD By s -u~=s-=-a-=-n-;;v-=-a-=-n-D;::y=k-=-e _____ _ Mayor December 3, 1990 INITIATED BY STAFF SOllRCE ISSUE/ ACTION PROPOSED COUNCIL CONNUHICATION AOENOA ITEM 11 (b) SUBJECT 1991 Agreement for Library Service ■ Arapahoe Library Di ■trict Englewood Public Library Board Hank Long, Director of Library Services Th• Library Board and staff recommend that Co un cil approve the l9Sl 1\greement for Library Service ■ with the Arapa hoe Library District . PREVIOUS COUNCIL ACTION The Council haa approved the Agreement for Library Sec:ices with the Arapahoe Library District annually aince 1965. STAFF ANALYSIS The Agreement for Library Services between the Library and Ara pahoe Library Di ■trict (ALO) secures the provis ion fo r reciprocal borrowing services from 1\LD for Englewood re sidents and vice versa . It recognizes the importance of cooperation among l ibraries in order to meet the needs of area residents for library services. In addition, the Agreement currently provides income for the City and funds the Library's participation in the Arapahoe Public Access to Libraries (APAL) Project. The District desires to enter into this Agreement with the City. Its Board adopted and signed this Agreement at its October 16 , 1990 meeting. The Library Board, at its November 14 , 1990 meeting, accepted the 1991 Agreement for Library services with the Arapahoe Library District and asked that it be forwarded to City Council for approval. The Agreement for Library Services with the Arapahoe Library District is presented to Council annually . It eatabli1hea reciprocal borrowing service ■ (circulation) for res i dents of the two library jurisdiction ■• It outlines the means for reimbur ■ement of the "net lender" undor the Agreement and eetabUahea the payment per net tranaaction. Thia Agreement also addresses continuation of the Arapahoe Public Access to Libraries (APAL) fund. This jointly-admi nieterl?d fund ia used to im plement cooperative projects designed to serve resident ■ of the four APA L member librar ie1: En9lewood Public Library, Littleton (Samii) Public Library, Aurora Public Library, and Arapahoe Library District. For example: the APAL fund i1 u1ed to produce the union lilt of ■■rial ■ for APAL member librari••· ~ Tha A9reement 11 tran ■action-based 1pecifying a payment to the net lender library of $0 .55 per nat loan. Effective with the 1986 Agreement, 9 ,5\ of the reciprocal borrowing ■arvic• provided via the contract ia non-chargeable, Thia percanta9e wa• calculate d to parallel the level of reciprocal borrowing service provided at no charge among the three municipal public librarie ■ in Arapahoe county. Effective with the 1987 Agreement, net loan, provided by the EPL Bookmobile to ALO 1tudent1 at the Alica e . Terry School in Sheridan are reimbur ■ed at $0.275 per loan. Likewise, net loan ■ provided by ALO'• Sheridan Library to Englewood student• at Sheridan High School are reimbursed at $0 ,275 per loan. During the first three quarters of the 1990 Agreement, District resident ■ borrowe d 16,368 item, from EPL (17,988 items i , 1989). Of these, 1,409 l o ans occurred at the Alica B. Terry School via the Bookmob iie. Englewood residents borrowed 1,865 item ■ from District locations (1,331 items in 1989). Of these, 98 loans occurred at the Alica B. Terry School via the District's school/public library facility . Income from ALO to the City via the 1990 Agreement through 3rd Quarter 1990 i ■ $7,062 .23 ($7,901.21 in 1989), Englewood P1 ·,blic Library continues to be a net lender under the Agreement although use of EPL by District residents has declined in recant years . Thia trend will most likely continue over the long term as Oiltrict facilities and ■ervices improve . Convel·sely, use of District facilities by Englewood re ■idents will likely increase (District circulation to Englewood re ■iden ts increased by 24\ in 1989 over 1988 and lncreaaed another 40\ in 1990 compared to 1989). It is conceiva ble that over the next few years, the status of EPl , as a net lender to ALO may level out and may even reverse itself to the point that the City begins to owe money to the District. Before this occurs, the Ci ty should c u:111 .:.der negotiating with the District to eliminate the payment for reciprocal borrowing, a situation that now exists between the cities of Littleton, Aur ora, and Englewood.