HomeMy WebLinkAbout2008 Ordinance No. 007ORDINANCE NO. 1
SERIES OF 2008 --
CONTRACT. NO, !;;),-J.c o g 9 b i
BY AUT HOR ITY
COUNC IL BILL NO. 4
INTRODU CED BY COUNC IL
MEMBER OAKLEY
AN ORDINA CE AUT HORIZING ENTERING AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE SOUTH ARAPA HOE SANITATION DISTRICT.
SOUT HGA TE SAN ITATI ON DISTRICT . SOUTH ENG LEWOOD SANITATION DISTRI CT,
AND THE CITY OF ENGLEWOO D PERTA INING TO RE IMBURSEMENT OF OVER
CHARGED SANITATION FEES BY SOUTH ARAPAHOE SAN IT AT ION DISTRJ CT TO
TH E SOUTHGATE SANITAT ION DI STR ICT CUSTO MERS .
\VH EREAS , the City of Eng lewood Utilitie s Dcpa nmcnt hus co nnect or agreements with the
South Arapa hoe Sanitati on Di strict . South Englewood Sa nita ti on Di stri ct an d the Sou tn gn tc
Sanitation District : and
WHEREAS. as pan of th ose agreements th e Cit y bi ll s customers for th e Districts' annu al
maim enance fees along with th e Ci ty's treatment fee s and remits th e mai nt enance fees to th e
Districts: and
WHEREAS, in th e early I 990"s a clerical error ca used 5 acco unt s that were in Southgate and
S<,uth Englewood Sani tat io n District s 10 be coded as being in the Sout h Arnpahoc Sani tatio n
District; and
WHEREAS. as a res ult . So uth gate and South Englewood Sn nitati on Dist ri ct's res ident s
in curred th e Sou th Arapa hoe Sa nita tion Di stri ct's ma int enance charges, whi ch were hi gher th an
So uth ga tc 's and So uth Englewood Sani tati on Dis trict's cha rges: and
WHE REAS , 1hc Cit y of Eng lewood, So u1h Arapahoe Sa ni1a11on Di s1ri c1 . Sou 1h Eng lewood
Sani tati on District and South ga te Sa nitat io n Di strict have reached an agree me nt whereby th e
charges co ll ec ted for So u:h Arapa hoe Sa nit ati on Di strict arc to be rt:fund ed by South Arnpa hoe
Sanitation Dis tr ict to the South ga te Sa nitati on District and South Eng lewood Sa nita tion Di stric t
custumcrs. with interes t: and
WHEREAS , So ulh Arapa hoe Sani1a1ion Di s1ric1 will dcpo si• 1hc funds wilh 1hr Ci1y of
Englewood and th e City. as th e billing pan y. wi ll admin ister th ,; refund proces s:
NOW. THEREFORE, BE IT ORD AINED BY THE CITY COUNC IL OF TH E CITY OF
ENG LEWOOD . CO LORADO. AS FOLLOWS :
Sec ti on I. The Cit y Co unci l of the Cit y o,. Englcw0od. Colorado hereby au tl :o ri zcs entering
int o an lntergovc mm cnt a! Agre ement between 1hc South Arapa hoe Sa nitati on Dis tri ct. South ga te
Sa nit ati on Di strict. South Englewood San it atio n Di sl rict and th e Cit y of Englewood pe rtainin g 10
the rc;mburscmcnt of ove r charged Sani tati on Fee s by So uth Ara pahoe Sanit ati on Di stri c: to 1:1r.:
So uth ga te Sa nit ation Dis trict and South Eng lewood Sa nit ati on Di strict cus tomers. auached
here to as Att ac hm ent I .
Sectio n 2. The Mayor is nuth ori zc d to execute and the Ci ty Clerk to atte st and sea l th e
lnt crgove mm cntal Agreement for and on behalf of the City of Englewood, Co lorad o.
Introduced. read in fu ll . and pa ssed on fir st reading on the 22 nd day of Janua ry. 2008.
Pub li shed as a Bi ll for rm Ordina nce.. on the 25th da y of .Janua ry, 2008.
Republ ished as a Bill fo r an Ordinance on the I" da y of February , 2008
Read by titl e and passed on final readi ng on the 19th da y of February, 2008 .
Publi shed by titl e as Ord in ance No .'}_. Series of 2007 , on th e 22 nd day of February, 2008.
I, Lou cris hia A. Elli s, City Clerk of the Cit y of Englewood, Co lora do, hereby ceni fy that the
above and fo regoing is a true copy of th e Ordi nance pas sed on fin acting and pub li shed by
title as Ordin ance No. J_. Seri es of 2008.
Louc ri shia A. Elli s
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AC RIL[cMEN T
THI AG REE M ILNT entered into with an effecti ve date of Jan uary I, 2008 , by and
between the SOU TH A RA PAH OE A 'ITATI O DI TR ICT , a Col orado specia l di strict
(h ereinafter "SASD"), the C ITY OF EN GLE WOOD , a Co lorado 111u .1icipal corporation
(hereinafier the "City"), SOUTH GA TE SA '11 AT ION DI STlll CT , a Co lorad o special district
(hereinnfie r "South gate"), nnd OU TH ENG LEWOOD SA 'IT ATfO N D ISTRI CT
(hcreinafier "South Englewood") (r.olleclively, the "Parties").
WIT Nll SSETII:
WH ER EAS, SAS D and the City have an arrangement whereby the City bi l's c.,d co lhcts
SASD annua l custome r s rvi ce charges, and remi ts the collected amo u111s to SASD at .;pecified
times throughou t the yea r; and
WHE RE AS, fro m th e years 1999 thro ugh 2007, inclu sive, se rv ice charges fo r SAS D
we re inadvc,tently co ll ected from the rcs id ei;t ial prope rt i, iic,te d on the attached Ex hi bit A (t he
"Southgate Pro perties") whi ch are not located wi thin SAS , s boundari es, an d are in fact located
witi ,in So uthgate; and
WEIEREAS , fr om the years 1999 thro ugh 2007, inclu sive, servi ce charges for SAS D
we re in advc,t cntly co ll ected from U1e residen ti al propc1t ics lis ted on the attached Exhibi t B (the
"South Eng lewood Properties") which arc not locat ed with in SA D's bou ndar ies, an d arc in foct
located within Sou th Eng lewood; an d
\\1HEREA , the City has a similar arrange ment fo r the billing and co ll ec tion of
So uth ga tc's and Sout h Englewood's annua l serv ice ch,1rges, and has not bi li ed or collected th e
Southgate charges fr am the Southga te Properti es, or tJ.o So ut h Eng lewoo d charges from the
South Eng lewood Properti es ; and
WHER EAS , Sout bgate's and So uth En glewood's nnn uul t;Crv icc char ges nrc lower lh an
SASD's se rvi ce charge with the res ult tha t th e owners of the Sou th gate Pro perti es and So uth
Englewood Properti es hav" ,ccn overcharg ed for sewe r serv ices during the time abuvc-
n.:rcrcnccd; and
WIJ EREAS, the Part ies wish to res Ive th is matter so tha t a) the ow ners or th e So ulhgulc
Pro pert ies and Sou th Englew ood Pro1 cit ies are refunded the amounts overc harged , b) Sou thga te
and , 'outh En glewood ure reimbursed for their uncollected se rvice ch arg es from the Southgate
Properti es and So uth Eng lewood Prope rt ies; and
WB ERl!:AS, SAS D has ca lculuted the amount of the refu nd due the owners of ea ch of
the Southgate Prop ert ie s and outh Englewood Properties and to Southgate and South
Eng lewood, and in tota l, includ in g int eres t based upon th e ru les earn ed by SASD 0 11 th e
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ove rcharg es during the time s in quc suon, which amounts arc al so in clu ded 111 the at:achcd
Exhibit A nnd Exhibi t B respectively; and
WIIER[AS, the City, Sou th ga te, and Soult, Eng lewood hav e reviewed Exhibit A and
E,:hib it Band co nsult ed th eir own records und agree thHI SASD 's calculation s arc accurate and
based upon appropriate assump ti ons and prin ciples.
NOW , TT-mH U:F ORE , in conside ration of the facts set forth above and the mutual
cove nants , term s, and co nditions set forth below, the Parties to thi s Agrcemc;1 t agree as fol lows:
I. S A l) to Pay South ga te: SAS D will deli ver a check to Sou thgate on or abou t
Decembe r 20, 2007, in the ameum ~f seven and eig ht one-hundredths doll ars ($7.08) in full nnd
final settlement of all amounts due Southgate in CO l''loclion with thi s matter .
2. SASD to Pny So uth [nglcwood: SAS D wil l del iver a che ck to South
Englewood on or about December 20 , 2007, in the amount of two hun dred seventy-nin e nnd four
one-hundr edths doll ars ($279.04) in full and final sett lement of all amounts due So uth
Eng lewoo d in co nn ect ion with th is matter.
3. SAS D lo D eposit Fund s: SAS D will del iver a check lo the City on or abou t
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January 20, 2008, in th e amount of three tl1ousan d eight hund red eigh ty-fo ur and forty -two one
hundr edths doll ars ($3,884.42), (the "Fund s"), representi ng three thousa nd three hundred sixty-
six and twen ty -fiv e one hun dre dths dollars ($3,366 .25 ) as the total amo unt to be refunded to th e •
owners of the Southgate Properti es , irdudin g interest thereon through Jan uary 20, 2008, and
fi ve-hu ndred cighte(,n and sevent ee n one-hu ndredths do!lnrs ($518.17) as the total amount to be
re funde d lo the ow ners of th e South Englewood Prope,ties, in clu ding int eres t thereo n through
Jannn,y 20, 2008 . Th e Fu nd s will be pa id in trn st, to be disb ursed by the City in accordance
with the term s hereo f. I fere in afte r, wh en refer rin g to b<lth the So uth gate Propert ies and the
South Eng lewood Properties, th e tem1 "Propc,ties" shail be used.
3. C ily to Impl ement Reimburse ment : Subj ec: lo th o tenns and co nditions se t
fo 1th in this Agreement, th e ity sha ll, at its own sole cos t nnd ex pe ns e, imp lemen t aud
adm ini ster all aspec ts of the disbursem e,11 0f th e ."·1111ds to th e ow ners of th e Prop erti es. Suc h
implcme ntmi on and admi nistrnt ion sh all in clude with0 ut li mitation the fo ll ow ing dut ies and
tas ks:
a. Determi nation of th e co rrect il.loc nti on o f the refund due for each of the
Prop crli cs amon g lhc cur rent and former owne rs th .;rcof.
b. In d ivi dua l, dire ct notification to nil curre nt and pas t owners o f any of th e
Prope1tics at the la sl. known service and/or bi lli ng address of each ow ner with in th e time peri od
se t fort h above th at th e Fun ds arc availab le and th e pro ce dure and requ ire ments to ob tai n
rc im bt• ,e1 r s11l, including approp ria te proo f of ow ners hip and th e initi al date o f ow nershi p. The
City sh,111, .,e no obl iga ti on to search fo r or otherwi se det ermine th e curren t mailin g add, css of
any former owner of any of the Prope,tics. •
• c. Pu blica1 ,on of such no ,;ce hy any ,easo nable means. It is ag reed that
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publica11on wi ll be the on ly means of noti fi cat ion of fun ner ow ners of any c.f the Proper ics,
oth er th an mai lii:g to the last !mown addre ss as above prc,vidcd.
d. Dctcnn ination of an appropriate reimb ursement pro toco l, in cluding
wit hout limi tat ion provisio n for obta inin g a rel ease of cl ai ms for the pro tect ion of the Cit y and
SASD prior to lhc iss uan ce of nny chec k or other di sb urseme nt of any Funds. Su ch pro to co l
shal l be submi tted lo nnd approv ed by SAS D, Southgate, anu Sou th Eng le wood pri or to
impl emen tation.
e. Di sburse ment of Funds in acc ordance with the approved protocol.
f. Mai ntena nce of acco unts sho win g the disp os iti on of the Funds, and
reporting the status oflhe accou nts to SASD, Southgate, and South Eng lewood no less ofte n than
mon :·11y.
g. Keeping SASD, Sou thgate, and South Englewood appr ised of any issues
and concern s that arise durin g the imp lementation of th e reimbursemen t protoco l, or in
co nn ection with the City 's duties hereund er.
4. Addi tional In'.er est : Immediatel y up on rece ipt oftbe Funds, the City shall
depos it and hold the Funds in an interes t-be arin g acco unt and a pro portionate share of the
interes t ea rned thereon st.a ll be add ed to the am ou nt of eac h re im burse ment chec k pa id pursua nt
to this Agreement, as of U,e date of such check.
5. Te rm ina tio n of Re imbu rs ement P ro gram and Di sposition of Undi str ibnted
F u n ds: The City sha ll hold the Funds and re imburse eli gible pai1ies pu rsuant to the ap proved
reimb urseme nt ~rotocol until a date one year from the date of publ ;cation of noti ce as prov id ed
in sub sec ti on 3.c . abov e, after whi ch time the City shall tum over any rema ining funds to the
Sta te of Colorado in accordance wit h the provisions of the Unc laim ed Pro perty Act, C.R.S. § 38 -
13-10 1, et seq.
6. Enforce menURe med ics/Vc 11 ue: Th e terms and cond itions of thi s Agreeme nt
may be er,forc ed throug h judi cial ac tio n brought in a co m1 of compe tent jurisd icti on. Available
re med ies in clu de speci fi c performan ce , although the respective Pm1ies cech ex press ly waive any
right to conse quentia l, cxemplmy or punitiv e dmn agcs agai nst th e ot her Parli cs indiv idua lly and
co ll ectively. Th e prevai ling pa11y to any judicia l act ion bro ught shall be entitl ed to recove r
reas onab le att orney 's fee s and court costs from th e other party. Ven ue fo r any judi cial act ion
sha ll be exc lu sive ly in Di strict Cou rt fo r Arnpah oe Co unt y, Co lorndo.
7. Sc !"tl cmcnt of Claim s: Through th e Parti es' performa nce o f the ter ms set forth
herein , ai l claim s any Party may have aga inst :.ny 0ther Par ty with res pect lo the overcharge of
the Pro perties and the fa ilure to collect and rem,! Sou th gate's and So uth Englewood's sewe r
charge are her eby stip ul ated to be settl ed, a,.~ """h Pai1y agrees hereby to re leas e, acquit, and
forever di scharge any and all such clai ms up on fu ll and faith fo l pe rformanc e of th e term s of this
Ag reemen t.
8. Parli cs' Li a biliti es : Nothing in this Agreement shall be eonst rncd or inte rpreted
a, a waiver of any prov ision of the Col orado Governmental Immunity Act, sect ions 24-10 -IO I et
seq., of the Co lorado Revised Statu tes.
9. f11 tc grati o11 ; Amendm ents: Th is Agrcemcm is int ended as the co mp lete
in tegratio n of all und erstand ings betwee n the Part ies. No pri or or co nt emp ora neo us addit ion,
de letio n or other am endm ent hereto shall ha ve any force or effec t whatsoever, unl ess embodied
he rein in wr iting . No subsequ ent add iti on, de letio n, or oth er am endm ent here to shall have any
fo rce or effec t unless emb odi ed in a wr itten am endatory agreement execut ed by the Pa rt ies .
JO. T hird -Party Be neliciary : It is the intent oflhe Parti es that no third party
benefic iary interes t is created in thi s Agreement, and s pec ifica ll y that no fo1111er or current owner
of an y of th ~ Prop ert ies shall have standin g to enfo rce thi s Agreem ent.
11. F inancial Obligations: Notwithstandi ng !he fa ct that the C it y's pcrfonnon ce
ob lig ation s wi ll pcrsis1 through more th an one fi r.c al year, all of the cos ts except incid ent al
boo kk ee ping and ad mini stra tive cos ts are anticipated to be comp lete within 200 8. Th is
Agre ement is not intended to cr eate a multiple-fi scal year direct or ind irec t de bt or fi nancial
obli gati on of any Party.
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12. No l'crso ual Liab ility: No elected offi ci al, director, offic er, agent or emplo yee
of any Pai1y shall be char ged person all y or held co ntra ctu ally li a',\e by or to any other party •
under any tcnn or pro vision of this Agr ee ment or becau se of any bre ac h thereo f or bec ause of its
or the ir exe eution , approva l or att empted exec uti on of thi s Agreeme ·,,.
13. Paragraph H eadings: The paragraph head in gs are in set1 ed here in only as a
matter of co nvenienc e and fo r re fe rence and in 110 way arc in tend ed to be a pa,1 of th is
Ag ree ment or to defin e, limit or describe th e sc0 pe or int en t of thi s Ag ree m ent or th e paiticul ar
para graphs hereof to whi ch they re fer.
14. Leg al Anl hor it y: T he person s signin g and ex ecuti ng thi s Agree ment on behat1 u!
each of th e Parti es, do hereby stale and affirm that th ey have bee n fully authori zed to exec ut e this
Agree ment on beh alf of' th e Party tb cy represent , and lo validly and lcga lly bind th e Party they
re prese nt , to all lb'~ terms, perfo rman ces , and pro visions here in S"'I forth.
15. Co unt er parts : Thi s Agree men t ma y be executed in thre e (3) count erpa rts, each
of whic h sha ll be dee med to be an origin al, but all of 1u hic h shall together co nsti tut e one and the
sa me doc1 1m cnt.
!Th e remaind er of the page delib erat ely lcfl blank. Signature \Jl ucl < start s 011 nex t pa ge.I
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WITNES WHEREOF, eacb of the Panics has :xecutccl th is Agreement 10 be
effective on tho date above wriucn.
ATTF.ST:
Gerry Chartrand
Titl e: Secretary
AITEST:
By:=----=--:--------
City Clerk -Loucrishia A. Ellis
ATTEST :
Tille: ________ _
A'rl'EST:
Ti ll e: ________ _
SOUTH ARAPAHOE
SAN IT ATION DI STRI CT
By:-----,--.-----
Steve n Dalrl egan
!'resident , Board of Directors
CITY O.F ENGLEWOOD
By: _________ _
Mayor -James K . Woodward
SOUTHGATE
SANITATION Dl.'TRJCT
By: _________ _
Pres ident, Boa rd of Directors
SOUTH ENG LEWOOD
SAN lTATION DISTRJ T
By:--------
Presi dent, Boa rd of Directors
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A cco unt House 5.18%
Number Ne. Street 20D8
30;:o 1 oss 1 f.)2 5910 s Ogden Ct $
2.23
Interest Eami11g s S 2.23
223
'"-ier R.s!uncs D--e • 5oc:.h S.--,;ie
5.18%
2007
• •EXHIBITB•
SOUTH ARAPAHOE &'"-NIT ATION DISTRICT
Non•District Addresses (South Englewood)
Charged by Englewood
Average Interest Rates:
5.01% 3.01% 1.30% 1.10% 1.76%
2006 2005 2004 2003 2002
Less:
3.95°/4 6 .06% 4.So¾ A."l}o~nt due lo,
2001 wo o 1999 So.Englev.'OCY.J
5188.62 S 84.68 S 96.17 $89.47 S88.43 S52.15 S28.6S $39.48 S36.79 S 26~.79 25.73 23.51 12.12 3.95 2.33 2.46 3.'/i'. 3.5 1 0.89
$214.35 $108.19 $108.29 SS3A2 $,90.76 ~:..:..61 $32.44 $42.99 $37.66 s-266,79
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Payments lo
be refunde:1
to Homeowners
$· 437.66
80.51 .. 5 18.17
S2 14.35 ~_108 .19 S108.29 593.42 590.76 S54.61 ~32.44 $42.99 S37.58 S 256,79 $ 518.17
South Englewood s._ 266.79
SouU, Engle•ucod interest 12..25
T":llal due to South Englewood L_,_ 2(9.04
Pas:• t of 1 1 1Jlfl .?C,J7
• COUNCIL COMMUN IC ATIO N
Date: Agen da Item: Subject:
Jan u ary 22 , 100 i 11 a i South ga te/Sout h Arapah oe Agree m ent i r
Rei mb u rsem ent
Initiat ed By: I Staff Source:
U til ities D epartm ent Stewart H . Fonda , Directo r of U t ili ties
COUNCIL GOAL AN D PRE VIOUS COUNCIL ACTION
In M ay, 20 06 Council app roved th e Agree ment for Re imburse ment of So uth ga te Prope rty Owners.
RECOMMENDED ACTION
Th e En glewood W ater and Sewe r Boa rd, at th eir Janu ary 8, 2008 mee ti ng, recommended Co un c il
adopt a Bill for an Ordinance approvin g th e Ag reeme nt between the Ci ty of En glewood, So uth
Arapah oe Sanitati on D istri ct, SoL·thga te Sa nit ation Distri c t, and So uth Eng lewood Sa n itation Di strict.
• !IACKGROUND, ANALYSIS, AND ALTE RN ATIVES IDENTIFIED
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,n th e ea rl y 1990 's a cle ri ca l err or ca used S accounts that were in So uthgate and South Eng lewood
.i anitati on D is tri cts to be codert as b ein g in th e So uth Arap ahoe Sa ni tation di stric t. As a res ult,
Southgate and So uth En gle wood Sa nitatio n Di stri ct's res id ents in curred th e South Arap ah oe
San it ati o n Distri ct's m aintenance charge s, w hi ch were high er th an So uthga te's an d So uth
En glewood Sani tati o n Distric t's charges .
Thi s situ ati o n was discovered w hen a hom eow ner observ ed that his prop erty tax notice lis ted hi s
res id ence in So uth ga te, b ut En glewood's b ill stated he was in th e So uth Ar ap ahoe Sanitati o n
Di str ict. H e c all ed En glewood and b ro ught it to the att entio n of th e U ti lities D ep artm ent.
A similar iss u e was brought to Coun c il in Ju ne, 2006 w hen 84 suc h acco unts were discove red.
So uth Arap ahoe p erfo rm ed an audit and found th ese las t 5 acco unts. Notice s w ith instru c t io ns w ill
be sen t to th e affected p rope rty residents o n ob tain ing refund s.
FINANCIAL IMPACT
It is th e goa l of all involved parties to reso lve thi s m atter so th e owners/res ide nts o f th e p ro p ert ies
are refund ed the overc ha rge am ounts and So uth ga te San it ati o n D is tri ct is reim burs ed ior its
un co ll ected service ch arges . O ne yea r aft er th e date of th e p ublica tio n of notice , any rem ainin g
un clai med fun d< w ill b e turn ed ove r to th e Stal e o ' Colorado .