HomeMy WebLinkAbout2008 Ordinance No. 015•
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ORDI NANCE NO . /s
SERIES OF 2008 --
BY AUTHOR ITY
COUNC IL BILL NO . 11
INTRODUCE D BY COUNC IL
MEMBE R MOORE
AN ORDINANCE AU TH ORI ZING ACCEPTANCE OF A GRANT FROM THE STATE OF
COLORADO , ECONOM IC DEVELO PM ENT COMM ISSI ON FOR MARKETING AND
ADMINlSTRA TIVE SUPPORT IN THE ENTE RPRIS E ZONE .
WH EREAS, in 1990 the City of Eng lewood applied to the Colorado Department of Local
Affa irs and was granted, Enterpri se Zo ne sta tu , for a maj ority of the indu striall y and
co mm erciall y zo ned propert y in the Cit y of Englewood ; and
\VH EREAS, the State Eco nomi c Devel op ment Co mmiss ion has a co mpt"ti ti ve grant rirogram
for marketing and administrative support of Ent erprise Zo nes; and
WHEREAS. the Enterprise Zo ne is used in the Cit y to initiate business retenti on and
co mmunit y mnrketing acti vities ; and
WH EREAS , by encouraging businesses to take advantage of Enterp ri se Zone tax cred it s, and
hi ghlight th e Englewood bu siness communi ty; and
WHEREAS , the Co lorad o St ate Economic Deve lopment Commi ss ion req uires th at the City
provide matching fumls to meet Grant requirements ; and
WHERE AS . the Grant an d : 'l ted Agreement be twee n th e State ofCo!orado Eco nomi c
De velo pment Co mmi ss ion and th e Ci ty of Englewood pledges S 12,500 .00 in local matching
fund s to meet thi s obligatio n; and
WHERE AS, matching fw1ds have been all oca ted in Com mu ni ty Deve lopment 's budget ; and
WHEREAS, thi s Gra nt and th e matchin g funds wi ll be used fo r a variety of Enterpri se Zo ne
mark etin g and ad ministra ti ve ac1ivi 1ies in the Cit y of Englewood:
NO W, THEREFORE, BE IT ORDAINED BY TH E CITY COUNC IL OF THE CITY OF
ENGLEWOOD , COLORADO . AS FOLLOWS :
Section I. The Agreement between the State of Co lorado . Eco nomic Developme nt
Co mm is sion , and th e Cit y of Eng lewood fo r a Gra nt of SI 2,500.00 to be used fo r Enterp ri se
Zo ne Marketing and Ad mini tra ti vc activities. a cop y of whi ch is att ac hed hereto as Ex hibit I, is
hereb y ac cepted .
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Section 2. Th e Ma yor an d Ci ty Cle rk are authori zed to sign and att est sa id
Ab'Teemclll for and on behalf of the City of Englewood.
Introduced. read in full . and pa ssed on fi rs t reading on th e 3rd day of March. 2008.
Publish ed as a Bill fo r an Ordi naoce on th e 7th da y of March , 2008 .
Read by title and pa ss ed on fin al readin g on th e 17th day of March, 2008 .
Publi shed by title as Ordinance No .):;, Se ri es of 2007, on th e 21st da y of March, 2008.
I, Loucri shia A. Elli s, City Clerk of the Cit y of Englewood , C hereb y cenify that th e
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above and foregoing is a true copy of the Ordinance pa s ng and publi shed by
titlcasOrdinanceNo . .L.s;Scricsof2 008. _ , -~ •
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DEPART IIIE»T OR AGE t4 C't' NUM0 ER
EDA
CONTRACT ROUTltl r, f:'IMBER
CON TRACT
THI S Contra ct, made th is __ day of ____ , _J,QDL, by and be twee n the Slal e of Colorado
for th e use and be nefi t of the Colorado Office of Econom ic De velo pmen t, Econo mic Dev elopment
Com mi ssion ("E .D.C."), 1625 Broad way #2 70 0, Denve r, Co lora do 80202 , herei nafte r referred to as the Slate,
and City of Englewood 1000 Eng lewood Pkw". Englewood CO 80.11.Q. hereinafter referred to as th e
Contra ctor .
WHEREAS , authori ty exis ts in the Law and Fund s have been budgeted , ap propriat ed and otherw ise
made ava ilable and a sufficien t un encumb ere d balance thereof rema ins ava ila ble fo r payment in Fun d No.
~ Ap prop . Code ____ . Org . Un it ____ , Contrac t Encumb. No . E7EDC7 44 ; and
WHEREAS , required approv al , clea rance and coo rd ination has bee n accompl ished from and with
appropr ia te agenc ies ; and
WHEREAS , the Stale des ires to promote econom ic devel opm ent in Co lorado by assist ing loca l
comm un itle s in expandi ng th ei r economic base ; and
WHEREAS , pursuant to 24-46-101 to 105, C.R.S . 1987 , the Colorado Econ omic Deve lopment Fund Is
created , and is to be adm inistered by th e Co lorado Office of Econo mi c Develop ment in the Office of th e
Governo r: and
WHEREAS , applications for distribu tions fro m the Colorado Econ omic Dev elop ment Fu nd have be en
received by the Eco nomi c Deve lop ment Com mi ssion ; and
WHEREAS , the Eco nom ic Dev elopment Comm iss ion has reviewed and reco mmend ed to th e
Gove rnor that the projec t descr ibed in thi s co ntract be financed with a grant ; and
WHER EAS , the Gove rn or ha s reviewed the proposed ex pendi ture of money from the Economic
Development Fund to finance the project described in th is co ntra ct ; and
WHEREAS , th e Con tractor is an eligi ble recip ient of Colorado Eco nomic Development fun ds;
NOW THER EFORE it is here by agr ee d th at:
1. Sco pe of Servi ces . In co ns ide ration for the moni er. to be receive d from the State , th e Contractor shall do ,
perfo rm, and ca rry out , in a satis fa ctory and proper ma nner, as determined by the State, all wo rk elemen ts
as ind icate d in th e "Scope of Se rvices", set forth in the Att ached Exhibi t A, here inafter referred to as th e
"Proje ct". Wor k per for med prior to the ex ec ution of th is Contrac t sha ll not be con sidered part of this
Project.
2. Resp onsi bl e /\d ministralo[. The pe rforma nce of th e servic es req uired hereu nde r shall be under th e direc t
supervision of the employee or agent of Con tractor Identifi ed In th e att ac hed Exhi bit A., who is hereby
des ignated as th e admin is tra to r-i n-charge of th is Project. At an y time the adm inistrator-i n-cha rge is no t
ass ig ned to th is Proj ec t, all work shall be s11sp end ed until the Contractor assig ns a mu tua lly accep lab le
replac emen t ad mlnist rator-ir. char ge an d the Sta le receives notifi cation of such repla ce ment assig nm en t.
3. Time of Performance . Th is Cont ra ct shall become effec tive upon pro per exec ution of this Cont ract. The
Proje ct con templ ated he rein sha ll com mence as soon as practicable afte r the execu tion of this Con tra ct
and shall be undertaken and perf~•med ia the sequen ce se t forth in the "T ime of Performance" in the
attached Exh ibil A No Eco nomic ·velop men t Comm iss ion Funds pro vid ed und er this conlra ct will be
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exp endoj prior 10 the full exec uti on of lh1s contrac t, The Con tract or agrees that time 1s of the essence in •
lhe porfo•mance of I1s obh gallons under !h is Co ntracl , and tha t completion of the Projec l shall occu, no
laler tha n th e te rm 1nat 1o n ote set forth m the "Time of Perfo rmance ."
4 91mpensatl n an M h Pa m n The State agrees lo pay to the Contr actor , In con siderat io n for
lhe work and servic es lo bo performed, a total am ount not to excee d TWELVE THOU SA ND FIVE
HUN A 1100 DOLLARS 1$ ~-The meth od and time of paymen t shall be made in
accor dan ce with th e "Payrnon t Sche dule" se t for th In Exh ibit A.
5. Acco unt ing At all tim es from th e effective date of this Contract unt il comple ti on of this Project , th e
Contra ctor shall rna ln la ln proporly segre ga ted books of State fun ds, mat ching fund s, and ot he r funds
associa ted with this Proioct All receipt s and expe nd itures associa ted wit h said Proj ec t shall be
docu mented In a detailed and spoclflc ma nn er, and shall acco rd with the "B u~Je l" se t fort h in Exhib it A.
Cont ractor may adjus t budge tod oxpend1 ture amounts up to ten perce nt ( 10%) with in said Budg et without
approval of th e State Ad jus tmen ts of budget expendi ture amounts in excess of ten perce nt (10 %) mus t
be autho nzod by th e Stato In an amoidment to th is Contract properly executed and approved pursu ant to
the St ate Fisca l Ru las In no evon t shall the State's total cons ideration exceed the amount shown in Para-
graph 4 abov e.
a. U nle ss otherw is e provldod In th is Con trac t, If Exhibi t A prov ides for more than one payment by the
Stat e, th e 1nltla l payment so t forth In th e Payment Schedule shall be made as soo n as pract icable
after proper exec uti on of this Co nt ract. The Contractor shall initiate all subse qu en t paym ent requests
by subm itting documen ted proo f of proper expenditure of Sta te funds thus far rece ived to a con trac t
mon !·~r designat ed by th e Sta te
b. Th e Cont rac tor shall r que st th e paymen t, which Is the amount withheld by th e State until the
Projec t Is compl ete, for the Projec t by subm Ittlng to th e con tra ct mon itor a detailed cos t accou nting of
a ll Sta te funds received and expe nd ed towar ds comp letio n of the Project. Upon determinin g to its •
satisfaction th at all fu nds rocelvod by the Cont rac tor have bee n prop erly spe nt towards
acco mpl ishment of th e Pr ojec t, lhe State shall promp tly make final pa yment to the Con tractor .
c. W ith in nine ty (90 ) days of co mpletion of tho Project , the Con tractor shall subm it to th e contract
mon itor a d~ta lle d cos t accounting ol oxpondltures ol the fi nal payme nt recei ved from the State . Any
Stat e funds not exp ended In connectio n with the Projec t shall be re mitted to th e State at that time .
6. fu!Qjj . The Stat e or fts auth nrlzod ropro so ntotIvo sha ll ho•,e the rig ht lo inspe ct, exam in e, and audit
Co ntraclor's records , bo ~ks ""~ coou nts, Incl uding th o ,,ght to hi re an inde pend ent Certified Pub lic
Acco unl an t of th e Sta te's choosing ond nt 1110 Stole's ox p• nso to do so , Su ch dis cretio nary audit ma y be
called for al any lim e and for on y roo c,1 fr om the effec'.,vo da le of this Con trac t unt il fi ve (5) years afler
the da te fina l payment for this Project Is rocolv d by the Con trac tor, provided !hat !he audit Is perfor med at
a lime conven ien t to th e Contrac tor and during regular bu si ne ss hour s. Wh ether or not the Stale calls for
a discre liona ry audit as pr ovi ded for m th,s paragraph , II th o Proje ct ,s acco mplished with in a si ngl e fisca l
yea r of th e Con tra ctor, the Con tractor shall , at tho co nclusion of the Projec t, and in addl lio n to any olh er
repo rts requi red, submi t a report and oudilor 's slo lernon l of the Projec t account to the Econom ic
Oeve topme nt Comm ission, Such report sh II be proparod In co11 jun ctl on with Contrac lors reg ular yea rly
audi t , and mus ! be submllled with in six (0) mon lh s nllor th clos of !h o then curre nl Con lraclor's fisc al
yea r.
7. Personnel . The Co ntrac tor rep1mo11 ts th at ho hos, or will sc cu10 nt his own exp ense, unle ss olh erw is e
staled in Exh ibit A, all pe rson nel, os omoloyecs of th e Con tractor , necessa ry to per form th e work and
services re qui red to be performed by the Co ntractor under this Co ntrac t All of th o serv ice s required
he reund er will b~ per form ed by tho Con tractor or und r his suporvIsIon, and all personnel engaged in the
wo rk shall be fu lly qual ifi ed and shall bo aulhcnzed und r State and local law to perfo rm suc h se rvice s,
Ter m inat io n of Con trac t for Corwernonce . f · or Y. EIthort110 Stat or tho Con trac tor may ter mina te •
this C on trac t at any ti me the party detormmos that th purp os of th Contrac t would no longer be served
by completion of th e Proiect The party dos1 nn to rmI nnt thn Con tra ct sha ll fleet suc h termi nation by
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91v 1ng written notice of term 1na ion 10 the other ~any and spec1 fy 1ng the ef ect1Ve dale the reof , at least
thirty (30 ) days prior thereto In that event , all f1n1shed or unfin ,sh ed doc uments and oth er materials shall ,
al tne option of the State , become IIs property Contra ctor shall repay unds advanced and not expended
in accordance with the te rms of this cont ract Contra cto r sha l1 not be re hev d of any obligations lo repay
funds advan ce d as a loan, notw1thstand1ng any 1011run t1on of lh cont racl for convenience .
9. Term inatio n of Contract for Cause. Rep n n v n.i;~
a. If , through any cause , th e Contrac tor shnll foll to fulfill In o urnoly and proper manner 11s obl1gallons
under this Contra ct, or 1f th e Con trac tor ohall vlolo t any of tho covenan ts, agreemen ts. or
stipulatio ns of this Contra ct, th e Stale sh II th ereupo n havo tho right 10 te rmina te th is Con tract for
w use by givi ng wr itten notice to th e Contractor of such tormtnatlcn ond spec ify ing tho effective
dale the reo f, at least five (5) days before the cffoctlvc dote of such te rm ination . In that event, all
fi nished or unfin ished docum en ts , data . stud ios , ~urveys , drawings, maps , mod els, phot ographs,
me dia con tracts and reports or other ma lerfal prepared by th o Contra ctor under this Con tract
shall , at the option of the Sta te, become Its property , and the Contractor shall be entitled to
receive just and equitable compensation for any satisfactory work comple ted on suc h documents
and other materials .
b. Notwi thstanding the above, the Contrac tor shall not be rel ie ved of li ability to the State for any
damages sustained by the State by vi rtue of any breach of th e Con tract by th e Contrac tor, and the
Stal e may with hol d any payment to the Con tractor for the purpose of set ott until such lime as the
exact amount of damages due lo the Sta le from the Contracto r is determi ned .
c. If funds have been advanc ed l0 lhe Co ntra cto r, Co nt ractor shall rep ay suc h fun ds lo th e ex tent
they are not expen ded in acco rdance wi th th e lerms of th is contrac t al the time of term ina tio n,
10. Cha ng es . The Stale ma y, fro m lime to time, req uire change s in th e sco pe of services of th e Cont rac t to
be perfor med here under. Howeve r, this Cont ract is intend ed as the comple te int egratio n of all
unde r stand ing s betw ee n th e parti es al th is time, and no prio r or cont emporan eou s add ition , deletion , or
othe r amend men t he :et o, includi ng an y increase or decre ase in the amo unt of mon ies to be paid lo the
Con trac tor, shall ha ve any force or effect whatsoever un less embod ie d in a writt en contrac t amendmen t
Incorporating suc h changes executed and ap proved pursu ant to the State's Fiscal Rule s, Notw,thstandlng
this provisio n, changes in the lime of pe rforma nce may be agreed to by lette r if so provide d for In Exh ibi t
A, and contractor may make adi ustm ents of less than 10 percent ,n budget line items as provide d for in
the "Accounting" sec tio n of this Contract.
11 . Conflic t of Interest.
a. No employee of the Contractor shall perform or provide part -time se rvices for compensation,
mone tary or otherwis e, to a cons ultant or consultant firm th at has been retained by the Contractor
under the author ity of this Co ntract.
b. Th e Contrac tor ag ree s that no per son at any lime exe rclsing any function or respon s1bllity , in
con nection with the elements of th is projec t that are financ ed with State funds , on behal f of the
Con tra ctor shall have or acq uire an y persona l fi nancia l or economic interes t, direc t or indirec t, whi ch
will be mat eria ll y affecte d by this Contract, exce pt to the extent that he may receive co mpensa tion for
h is pe rfor man ce pursuan t to this Co nt ra ct.
c. A personal financia l or economic intere st inc lud es, but Is not lim ited to:
i. any busin es s entity in wh ic h th e person has a direct or indirect mone tary int eres t;
ii any real prope rty in whic h th e person has a direct or Indir ect monetary interes t;
li1. any source of income , loans, or gifts rece ived ty or promised to the person wi thin tw elve (12 )
mo nlhs prior to the execution date of th is Contra ct;
iv . any bus iness entity in which the person is a director, officer, general or li mit ed partner, trust ee,
employee , or hol ds any positio n of management.
(a) For purposes of this subsection, 1nd1rect inves tm ent or interest means any investment or
interest owned by the spouse , paren t, brother , sister , son , da ught er, father-in-law,
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mo lher-m-law , bro ther-in-law, sIs1er-m-taw , son -in-l aw , or daughter-in-law of the person by an •
agent on his/her behal f, by a general , lim ited , or silent partne r of lhe person , by any business
en tit y controlled by said person , or by a tr ust In which he/she has subst antial inte res t. A
business en tity 1s con trol led by a person 1f that person, his/her agent , or a relative as defined
above possesses more than fifty percen t (50%) of !h e ownership in teres t. Said ~erson has a
su bs tantia l economic interest in a trust when the person or an above:defi ned relat ive has a
presen t or future inleresl worth mo re than One Thousand Doll ars (S 1,000 .00).
d. tn the even t a conflict of interest , as des cr ibed In th is Faragraph 11, cann ot be avo ided without
frus trat in g the purposes of th is Contract , the person involve d in such a co nfl ict of interest shall submit
to the Contractor and th e Slate a full disclosure sta tement se lling fo rth !h e de tails of su ch conflict of
interest. In cases of extreme and unacceptable conflic ts of interest, as determ ined by the Stale, the
Slate reserves the right lo terminate the Contract for cause , as provid ed In Paragraph 9 above .
Fail ure lo file a disc losure statement required by !h is Par agraph 11 shall constitute grounds for
termination of this Contract for cause by the Slate .
12 . Subc ontracts . Copies of any and all subcontracts entered into by the Contractor lo ac co mplish th is
Proje ct will be submilled to !he Econom ic Development Commiss ion upon requ est by the Sta le. Any and
all co ntracts en tered Into by the Contractor shall comply with all applicable fede ral and Co lorado state laws
and shall be governed by the laws of the State of Co lorado notwi th standing provisions therein to the
contrary .
13. Severability. To the ex tent that this Contract may be execu ted and perform,mce of th e obligations of the
pa rti es may be accomplished within the intent of the Contract , the terms of th is Cont ract are severable ,
and should any term or provision hereof be decla red invalid or become inoperative for any reason , such
inva li dity or failure shall not affect the val idity of any other ter m or provision hereof. The waiver of any
breach of a term hereof shall not be construed as wa iver of any other term .
14 . Binding on Successo rs . Ex ce pt as herein othe rwis e p.-ovided, th is ag reement sha ll in ure to the benefit of
and be binding upon the parties , or any subcontrac tors hereto , and the i· respective successors and
ass igns .
15 . ~ssignmenl. Nei ther party , nor any subcontractors hereto , may ass ign its rights or duties under !his
Con tra ct without the prior written con se nt of the other party .
16. Limi tation to Part ic ular Funds. The parties hereto exp ressly recog nize that the Contra ctor is to be paid ,
reimbursed, or otherwise compensated with fund s provided to the State for the purpos~ of co ntracting for
the services provided for herein , and th erefore, th e Co nt rac tor expressly und erstands and ag rees tha t all
its rights , demands and claims to comp ensation arising under this Contract ore contingen t upon rec ei pt of
suc h fund s by th e State. In the event that such fun ds or any par t thereof are not received by the State , th e
Slate may imm edia tely termin ate !hi s Con tract.
17 . Minority Business Ent erpr ise Participatio n. It Is th e poli cy of the Stale of Colorado that minority business
en terprises shall have the max imum practicable opport un ity to pa rticipa te in th e perform ance of its
cons truction gra nt co ntracts . The Contractor agr ees to use it s bes t efforts to ca rry out this policy to th e
fu llest ex tent pra ctic ab le and consis ten t wit h the eHicienl performan ce or th is Contract. As use d in th is
Co nt ra ct, th e term "minority bu siness en terp1 ise" means a busin ess, at least 50 pe,cenl (50%) of wh ich Is
ow ned by minori ty group members or, in the case of publicly owned businesses , at leas t 51 percent (5 1%)
of th e stock of which is own ed by min ority gro up member'.i For the purposes of thi s definition, minority
grou p memb ers are Negroes or Black Americans, Spanh.1 -speaking Am erica ns , Asian Am erica ns ,
America n Indi ans, American Eskim os and American Aleuts . Th e Contra ctor may rely on writt en
represen tatio ns by bidders, co ntractors , and subcon tra c!:>rs rega rding th eir status as minority enterpr ises
an d need not cond uct an indepe ndent investigat ion.
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18. Taxes . The state agency, as purc haser, is exe mpt from all federa l excise ta xes und er Cha pt er 32 of the •
Internal Revenue Code [No. 84-730123KJ and from all s'.a te and local gove:n ment use laxes [C .R S 3g.
26-1 14 (a) and 203, as am endedJ . Vendor is hereby notified that whe n materials are purchased for the
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benefi t of the State , such exempuons app ly ex cept that in cer ta in po litic al subd ivi sions (for examp le -City
of De n\er) the vendor may be requ irea 10 pay sa les or use taxes eve n tho ught the ultimatf! product or
servic e Is provide d 10 tr .-State. These sales or use taxes will not be rei mbursed by the ~late .
9. Intellectual Pr opert y.
a, Co ntrac tor will in demn ify St ale for it s reasonab ly incu rred legal expenses and will defend or settle, at
Contractor's opt ion and ex pe nse, any lega l pro ceeding broug ht aga in st St ate, to th e extent that it is
based on a cl aim that pro du cts in fr inge a trade secret, trademark, mask work, copyright , or patent.
Contractor will pay all suc h expenses, together with damages and co sts awarded by the court which
fina ll y dete rmines the case, or are in curred in the settle ment the re of, if Stat e : (i) give s writt en notice
of the claim promptly to Contractor; (ii) gives Contractor control of the defense and settlement of the
claim ; (Ill) provides to Contractor, at Contractor's expense, all available Info rmat io n and assistance;
and (Iv \ has not co mprom ised or settled such claim.
b. If produc ts are found to infr inge , Contractor will : (i) obtain for State the right to use such products; (ii)
repl ac e the products with non -infringing products or modify the products so that they become non-
Infri ng ing ; or, if neither of these Alternatives Is reasonab ly available, (iii) remo ve the infringing
pr oducts and refu nd the price pa id the refore.
c. Contractor ~as no obligation un de r th is Paragraph 19 for any claim which resu lts from : (i) use of
products In combination with any non -Contractor provided equ ipmen t, software or data: (ii)
Contractor's compliance wi th designs or specification of State ; (iii) modifica tion of produc ts other than
at Contractor's direction; or (iv) use of an allegedly infringing version of products, if the alleged
Infringement coul d be avoid ed by the use of a different version made available to State .
20 . Order or Precedence . In the even t of conflicts or incon sistencies betwee n thls contr~ct and its exhibits or
attachmen ts , such conflicts or inconsi stencies shall be resolved by reference to the doc ume nt s in the
follow ing order of priority: 1) Co lo rado Special Pro vi sions, pages 6 to 7; 2) Contract , pages 1 to 5; 3)
Exhibit A; 4 ) Any attachments to Exhibit A.
21 . Notw lth~!Rnd ln g any other term or provision in this contract includlno the previous provision entitled
~O rder of Precedence· the panies agree that Spe ci al Prov isio n 3 shall be amended as follows :
3 IN DEMNIFICATION : To the exten t allowed by law, the Contra ctor shall i'odemnify, save, and hold
harmiess the State , its employees and agents, againsl any and all cla im s, damages, liability and court
awords Including costs, expenses, and attorney feels and related costs, incu rred as a result of any act
or om issi on by Contr ac tor , or its employees, agents, subcontractors, or assignees pursuant to the
te rms of th is con tract.
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SPECIAL PROVISIONS
The Soeclal Prov 1s1ons a pol~ to all co ntracts except where noted in /tahcs.
l , CO NT ROLL ER'S APP RO V AL. CRS 24-3 0 ·2Cl2 (1). Th is contract shall not be deemed valid until It has been :ipproved by the.
Colorado State C ontrolle · or deslgnee.
2, FUND AVAIL ABI LIT Y, CRS 24-30-20 2{ 5 .5 ), Financial obllgallons of the State payable after the current fiscal year are con tingent
upon funds fo r that purpose bei ng appropriated, budgeted, and otherwise made available.
3. INDEMNIFICATION . Contractor shall Indemnify, save, and ho ld harmless the State, its employees and agent.s , against any and all
claims, damages, llabll!ty and co urt award s Including i..osts, expens es, and attorney fees and related cos ts, in curred as a result of any act
or omission by Contractor, or Its em ployees, agents, subcontrnctors, or assignees pu r sua nt to the terms of t his con tract.
{Applicable Only to Intcrgovernmcn,.a l Contract s] No term or c,r,01tlon of this con t r,:ict shall be construed or in terpreted as a
waiver, e1<pres s or lmplled, of any or th e Immunities, rights, ben efi ts , protection , or othe r p,·o v lslons, of the Colorado Governmental
Immu ni ty Act, CRS 24-10·101 et seq ., or the Federal Tort Cla lms Act, 28 U.S.C. 2671 ct seq,1 as applicable, as now or hereafter
amended.
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2 , Contractor sha ll perform Its dutie s hereunder as an Inde penden t con tractor and not
as an employee. Ne ither contractor nor any agent or employee of contractor shall be or sha ll be deemed to be an agent or employee or
the state , Contracto r shall pay wh en due all required employment taxes and Income taxes and local head taxes on any monies pilid by
the state pursuant to this co ntra ct. Contractor acknowledges that co ntractor and Its employees are not entitled to unemployment
Ins urance benefits unless contractor or a th ird party provides such co verage nnd that the state does not pay for or otherwise provide such
coverage. Contractor sha ll ha ve no authoriza t ion, exp ress or Implied, to bind the state to an y agreement, llablllty or understanding ,
except as expressly set forth herein. Contractor shall provide and keep in rorce workers' compensation (and provide proor of such
Insurance wh en requested by the state) and unemployment compensation Insu rance In the ilmotmts req uired by law and shall be so lely
responsible for Its acts an d those of Its employees and agents .
s. NON·DISCRIMINATION. Con tra ctor agrees to comply with the letter and the spir it of all applicable State and federal laws
respecting discrimination a nd unfair employment practices ,
6. CHOICE Of LAW . The laws or the State or Colorado, and rule s and regulations Iss ued pu rsuan t thereto, sha ll be applied In the
Interpretation, e>ie cu tion1 and enforcement of this contract. Any provision or this contract, whether or n ot Incorporated herein by
reference, whic h provides for arbitration by any extra-judlclal body or person or wh lc h Is otherwise In conflict with said 1aws, rules, and
regulat!on s sha ll be cons idered null and void. Nothing contalne · In any provision Incorpo rated herein by reference which purpnrts t o
negate thi s or any other specla l provision ln whole or in pdrt shall be vatld or enforceable or available In any action at law , whether by
way of complain t , defense , or otherwise. Any provision rendered nu ll and void by the operation of this provision will not Invalidate the
remal r1 der or thls con tract, to the extent that this contract Is capab le of exe cution . At all times during the performance or this cont ract,
Co ntractor sha ll strictly ad here to all appl icable federa l and Sta te laws, rules , and regulatlons that have bee n or may hereafter bea_
es tablished . , ..
7. (Not App/fcablc to Intergovernme ntal Contracts] VENDOR OFFSET. CRS 24-30·202 (1) and 24-30-2 0 2 .4 . Th~ State
Controller may w ithhold pa yment of certa in debts owed to Sta te agencies under the ve ndor offs et Intercept system for: (a) l. 'lpalo chlld
su pport debt or child sup p ort arrearages; (b) unpa id ba lances of tax, accru ed Interest, or other c h arges specified In Article 2 1, Tltle 39,
CRS; (c) unpa id loan s due lo the Student Loan Divlsior, of the Department or Higher Education; (d) amounts required to be paid to the
Un employ ment Compensation Fund ; and (e) other unpaid debts owing to the Sta t e or Its agencies, as a result of flnal age ncy
determinatio n o r reduced to j udgment, as certified by the State Controller.
8. SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 00 2 00. No State o r Olher publlc funds payable und er this
co ntra ct shall be use d fi..t the acqu isltlcm, operation, or maintenance of computer so ftware In violation or fede ral copyright laws or
applicable lice nsing restrictions. Co ntracto r hereby certifies that, ror the term of this co ntract and any ex tensions, Contractor has in place
approprli1te systems and controls to prevent such Improper use of public funds . I f the State determines that Co ntractor Is In violation or
this paragra ph, t he State m ay exercise any remedy available at taw or eq uity or under this contr,1ct , Including, without llmitaUon,
Im mediate tcrmlnatmn of this co ntract and any remed y consistent with federa l copyright laws or applica ble licensing rest rictions.
9. EMPLOYEE FINANClAL INT EREST. CRS 24-18·2 01 and 24-50 ·507. The slgnil torl es aver that to th eir kno wl edge, no employee
of th e State ha s any personal or benef1cta l in terest whatsoever in t he service or property descri b ed in this contract.
10. [Not A pplicable to Intcrgo11 ernmc nt,1I Contrac t s]. ILLEGAL ALIENS -PUBLIC CONTRACTS FO R SERVICES AND
R ESTRICTIONS ON PUBLIC BENEFITS. CRS 8-17 ,5 ·1 0 1 and 24·76 ,5-101 . Contractor ce rtifies that it Shilll comply with the
p r ov isions of CP.S B-17 .5-101 et seq. Con tra ctor shall not knowingly employ or co ntract with an Illegal alien to oerrorm work under tlJls
~ or enter into a contract with a subcontractor tha t falls to certify to Contractor tha t the su b contractor !i hall not knowingly employ
o r co ntract with un Illega l allen to oerrorm work under this con trnct. Co,1trnctor re presen t s, warrants, and agrees that It (I ) has vc rlned
that 1~ 1ocs no t employ any illegal aliens, throug h participation In t he Oaslt Pllol Em ployment Verification Pro grnrn administered by the
Sod; ec u rlty Adm inist ration and Departmen t of Homeland Security, and (II ) otherwise shall comply with the r !Quircrnent s of CRS 8·
I 7 .5-. U2(2)(b ). Contractor sha ll comply with atl rea so na ble requests made in the cou rse of an Investigation under CRS 8-1 7 .5· 102 by
the Colorado Department o r Labor an".! Employment. Fa ilure to co mplv with any requirement of th is provision or CRS 8-17 .5· 101 ct seq .,
shall be cause for term in a tion for b rcilch and Contractor sha ll be lia ble for actual and CC'l'l:ie Qu entlal damages.
Contractor, If a natural person eighteen ( I 8) years of age or older, hereby swears or a1fi rms unde r pen alty of perjury that he or she (I) is
a cltt:cn or otherwise la wfully present in tile United States pursuant t o federa l law, (II) shall co mply with the provisions of CRS 24·76.S·
101 et seq., and (Ill) shall produce one form of ldcntlflcatlon requ ired by CRS 24·76 .5·103 prlor to the effective date or this co ntract.
Revi sed October 25, 2006 Effective Dat e of Special Pr o v isions: Augu st 7, 200.
Page ..JL of ~ pages
• TH E PARTI ES HER ETO HAVE EXEC UT ED THIS CO NTR r,(;T
CONTRACTOR :
City of Eng lewood
Legal N ame ol Lo ntra ctl ng Entity
84 -6 000583
So cial Secu ri1 y Numb er or FEIN
Signat ure of Ault 1zu d 0 /flcer
James K. Woodward , Mayor
Print N Jme & TIiie of Authorized Offi ce r
CORPORATIONS :
(A corporate al\eslatl on 15 required .)
ST ATE OF COLORADO :
BILL RITTER , JR,
GOVE RNOR
By
-Alice Kotrhk , Dep uty D1rec1o r
Offic e of Ec ,no mic Deve lopment
PRE-APPROVED FORM CONTRACT REVIEWE R:
.,./.'
By _...,,..~·~)c~~~)~.~-•~·~•~/-·_"')Q,/~-·-----------'"----
. ·So nya ~uram
Attes t (S ea l) By ~----
• Lo u crishia A. Ellis City Cl e rk
Corporate Secretary or Equivalent. or Town /Clly /C ounty Cle~) (Place corporate seal he,e. if avallabie.)
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts , This contract Is not valid until
the State Controller, or such ass istant as he may delegate, has signed it. The contractor Is not authorized to
begin performance until the contract Is s igned •nd dated below. If performance begins prior to the date
b el ow , the State of Colorado may not be obligated to pay for tho goods and/or services provided ,
STATE CONTROLLER :
Les li e M. Sh encfelt
By ----J"'o.,..h""n "R.,.,u""ba'"'n,..,o,------
Date ____________ _
Effective Date : August 7, 2006
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Page _7_ of _7 _ pages
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• EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
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• EDC#744
EXHIBIT A
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Colo rado Eco nom,c Development Commiss 1on
SC OPE OF SERVICES
1. Project Desc ription and Requirem ents
The Projec t consists of providi ng the Con tra ctor with rna!ching funds for the promotio n of economic
deve lopmenl in lhe Arapahoe Counly Enlerprise Zon e area. Th ese lunds shall be used for lhe
purposes of promotional activities that will ma rke t and adver tis e the advantages of loc ali ng a bus iness
ln the Contractor's ent erprise zone are a, create a positive iden tity for the en ter pris e zone area ,
encou rage reten tio n and expansio n of exis ting businesses, promo te red evelopmen t, expand th e
regi on's tour ism industry, attrac t new busin es ses , and generally enhanc e the ec onomic growth of th e
ent er pris e zone area. Such activit ies sha ll include the preparat io n, prod uc tion, an d/or distribution of
ma rk et re sea rch , prin ted materials , direct ma il campaigns , print media adve rtising , trade show
prom oti ons, special events, direct business prospe ct vis it ati on, and oth er close ly rela ted ac tivities . No
more t han 25 percent of these fund s may be used to pay for co ntra ctor's administrat ive or staff costs .
Cont racto r may allocat e funds to one or more sub con tractors involved in prom ot ion and economic
deve lopmenl ac tivities in the en terprise zone . Contractor shall be res pon sible fo r ensurin g and
docu m enling lhe ex pendil ure of lhe required local malching funds by Conlraclor or by lls
sub con trac tors .
The conlri bulion from l he Econom ic Develo pm en l Fund under lhis Conlracl shall not exceed the
amou nl of local malchi ng fun ds expend ed on lhis projecl or TWELVE TH OUSAND FIVE HUNDRED
AND N 0/1 0 0 DOLLARS {$12 500). whichever is less. All projec l cos l s in excess of l his amounl will be
lhe responsibili ty of lhe Contraclor. Conlracl or shall ma lch E.D.C. fun ds us ed on lhis projecl wilh al
least a dollar-for-dollar cash match from local sources . Loca l expendi tures on en terprise zone
ma rkeling projecls In curre d pr io r lo l he effeclive dale of lh is projecl bul subsequenl lo January 1, 20 08,
may be counled l owa rd l he match ing funds requ ire ment, provided lhal such expend ilUr es have nol
bee n us ed to meet other sta te cont ra ctu al mat chi ng fund req uirements .
Th e performance of lhe services req uired hereunder shall be und er lhe direcl superv isio n of Nan cy
Fenlon, an employee or agenl of Conlraclor, wh o is hereby designaled as the admini slralor-i n-charge
of lh is Projacl.
2. Time of Performance
The P roject sh all comm ence up on execu tion of this Contra ct. Th e Con tract wi!I expire on De ce mber
31, 2008, exce pl l ha l lhe Con l racl may be ex lended a maximu m of 1 mon th subjecl l o lhe mu l ual
agrce m en l of !lie Slale and lhe Contraclor. A requ es t for ex lension by the Conlraclor shall be
subm itled to lhe Stal e at leas l 30 days prior lo lhe expiral io n of lh e Contracl with a full juslifi ca l ion for
the ex tensio n re qu es t.
EDC #744 -Exhibit A
Page 1 of 2 Pages
REVENUF. EXPE NDITURES -·-------
E.D.C. Funds $12 ,500 Market Research, Pub lic at io ns , Adve rtising , $18 ,750
Trade Shows, Web Site Development ,
Seminars , and Direct Marketing for the
Ara pahoe Cou nty Enl erprise Zon e Pr,gram
Local Funds 12,500 Zo ne Adminis tra ti on 6,250
TOTAL : $25,0 00 TOTA L: $25 ,000
4. Paymont Schedule
II.
Ill.
$5 ,000
$6 ,500
$1,00 0
Initial payment to be paid upon request by the contractor fo llowing the executio n of this contract.
Int erim payments to be paid upon request and the subm iss ion of proper documentation of
expenditu res of E.D.C. and local fund s and work progress .
Final payment to be made upon satisfa ctory completion of the Project. The Contractor will submit a
fina l financial and narrat ive report documenting the ex penditure of all E.D.C. funds for which payme nt
has been requested and of match ing local funds .
$12 ,500 TOT AL
Requests for p ay ment will be initi at ed by the Contractor in accordance with th e provisions of Paragraph 6 of the mai n
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body of th is contract. •
5. Mon itoring
Colorado Economic Development Commission staff will mon it or this Project on an as-needed bas is.
6. Reporting Schedule
Th e Contractor wi ll submit an interim financia l and narrativ e report properl y documenting all expendi tures of E.D .C.
funds at th e time interim payments are request ed . The Contractor will su bmit a final fi nan cia l status report properly
docu ment ing a ll expendit ures of E.D.C. funds at the time tHe fina l pay ment is requested , in accordance wi th the
payment schedu le .
EDC #74 4 . Exhibit A
Page 2 of 2 Pages
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COUNCIL COMMUNICATION
Date: Agenda Item : Subject:
March 3, 2008 9 a i Eco nomi c Deve lopment Comm iss ion -En terpris e
Zone Marketing and Administration Grant -EDC
#744
Initiated By: Staff Source:
•:ommunity Develo pment Department Darren Hollingsworth,
Economic D eve lopment Coordinator
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Community Development Goal : Initiate business retention, re vitalization, and growth strategi es.
Community Development Goal : Le ve rag e City reso urces throu&h grant funding.
City Council has approved p revious marketing an d adm in istration grant co ntracts with the State o f
Colo rado -Econ omic Development Commissi on In support of th e Arapah oe County Enterprise
Zone .
RECOMMENDED ACTION
Staff re commends that City Counc il approve the atta ched Bill fo r Ordinance accepting $11,5('-1
from the State of Colo rado -Economic Development Commission (EDC ). This grant w ill be us ed
to fund marketing and administration activities fo r the Arapah oe County Enterprise Zone .
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
In 1990, th e City appli ed to th e Sta te o f Colorado and was granted Enterprise Z one stat us for a
majority of th e in dus tri ally and commercially zoned property in Englewoo d. Englewoo d administers
the Arapahoe County Enterprise Zone for the ci ti es of Sheridan, Littleton, and Engl ew ood. The
Econ omic D evelopm ent Commissi o n ha s a competitive gra nt program ior Enterprise Zones, w hi ch
provides marketin g and administrative suppo rt. Thi s is th e 1 2th co ns ecu ti ve year Engl ewood has
applied for and received funding to adm inister and market th e Arapah oe Co unty Enterprise Zone.
Th e Enterpri se Zone marketing grant is us ed to support busin es s retention and co mmunity
marketing ac t iviti es. Ma rk eting ac ti iti es funded with this grant encourage businesses to tak e
ad va ntage of Ent erprise Zone tax c redits and highlight th e Englewood business community.
In 2007, 68 Engl ewood businesses claimed tax cre dits through th e Enterprise Zone. The ta x
benefi ts provided by the Enterprise Zone ac ted to enhance the growth of the local econom y as
evidence d by the increasing level of i nves tm en t and increasing annual sala ri es for Englewood
work ers . Ben efi ts to Eng lewood busi nesses It ca ted in th e A rap ahoe County Enterprise Zone to tal
$1 ,200 ,7 19.54 in State of Co lorado tax credits. Th is incl ud es tax credits in th e fo ll owi ng catego ri es : •
$913 , I 41.1 3 in inves tm ent tax cre dit, $91,3 19.00 in new bu si ness faci lity ta x credit , $1 51,5 44.41 in
job trai ning tax cre dit, $21,884 .00 , in hea lth in surance tax credit, and $22 ,831.00 fo r resea rch and
devel opm ent tax credit. En glewo.'.l d bu sin es ses reported total capit al in ve stm ent s of ove r S55
milli on during 2007 .
FINANCIAL IMP ACT
Th e Economic Deve lopme nt Commission requires that th e Ci ty prov id e match ing funds to meet
gra nt requirements . The auached contra ct betw een the Eco nomi c Deve lopment Commission and
th e City of Englewood pledges $1 2,500 in local matching funds to meet thi s obligation . These
fund s are included in the Community Devel opment Departmen tal Budget. Grant and matching
fund s will be used fo r a variety of En terp ri se Zon e mark eting and administrati ve ac tivities .
LIST OF ATTACHMENTS
Memo listing Exa mple s of Marketi ng Efforts
Bill fo r Ord in ance
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M E M 0 R A N D u M
To:
Through:
Mayor Woodward and City Counci l
Gary Sea rs, City Manager
Harold Stitt, Comm unity D~y~lopment Manage r I L
Darren H ollingsworth s~ If V .
Economic De ve lopmen~dina tor
From :
Date: February 26 , 2008
Subject : Enterprise Zo ne Gran t -Use of gran t pro eeds
The purpose of thi s memo randum is to describe the propCJsed use of the grant p roceeds
from the Stat e of Colorado Economic D eve lopmen t Commission. Th e En terpri se Zo ne
grant proceeds will be used to mark et enterpr ise zone benefits to new and ex panding
businesses. Marketing and informa ti on d istributi o n cha nn els includ e th e ioilowing:
• Print Media : Ma rke tin g ads and art icles in Eng lewo od H erald , whi ch cove rs the
Cities of Sher ida n, Litt leto n and Englewoo d. Marketing ads in Co lora do Rea l Es tate
)ourn al, Denve r Busines s )ourn al, and var io us chamb er of co mm erce organ iza tions'
pub li cations th at se rvice businesses located in th e Arapa hoe Co unty Enterpri se
Zon e.
• Web: In formation rega rdin g avai lab le com mercia l pro perti es loca ted i n th e
en terpri se zo ne ava il ab le on www.engl ewoodsi tes.c om. Additiona ll y, information
rega rding th e Arapahoe County Enterprise Zone is loca ted on
www.engl ewoodg ov.o rg
• Mai lings: Reg :rla r ma iling of Arap ahoe Co unty En terpri se Zone inform ati o n packe t
to bu sinesses loc,,te d with in th e Zo ne and to business es exp ress in g an int eres t in
relocating.
The total Arapah o ~ Co nty E•it erprise Zone mark etin g and ad mini strati o n grant req ues t for
2008 is $12,500.00. l'n~lewood's Commun ity Dev elopment D ep artment w ill p rovide
S 12,50 0 in matchin g fu nds. Use o f grant funds w ill be used as desc rib ed be low:
• $9,375 • Enterprise Zone Market in g Materials / Direc t Mailing / Website Up dat es
• $3 , 125 • Admi nis tr ative and professio nal staff suppor t fo r res ponding to en terpri se
zo ne inquiries and maint enance of a da tabase rega rdin g state reportin g
req uirements and repor t submissions .
The proposed $12,500 grant proceed furthers local econo mic developm ent in itiatives by
in fo rmin g bu si nesses abo ut th e b enefits of the En terpri se Zone and enco ur ag in g bu sin ess
in ves tm ent , expa nsion , and reten tion .
1000 Engl ewood P,irl..w,1y Engl ewood, olor,1cl o 80 11 0 PHONE W3-i62-23 -l 2 FAX 303-7 81 -(189 5
ww,, ~•n11le\,orKlgo\ org