The URL can be used to link to this page

Home My WebLink About2007 Ordinance No. 038• •• • ORDINANCE NO,_% SERIES OF 2007 -- BY AUTHORITY CONTRACINO, /~7-'J,e>IP'] 9bii COUNCil. Bll.L NO. 38 INTRODUCEDBYCOUNCil. MEMBER WOODWARD AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF A VICTIM ASSISTANCE LAW ENFORCEMENT (VALE) GRANT FROM THE VICTIM ASSISTANCE LAW ENFORCEMENT BOARD OF THE 18TH JUDICIAL DISTRICT. WHEREAS , the City of Englewood Safety Service Department applied for funding under the VALE Grants Program to be i.sed for funding the Victim/Witness Program in the Englewood Municipal Court; and WHEREAS, the Victim/Witness Program in the Englewood Municipal Court has served the victims of domestic violence since 1990; and WHEREAS, the City of Englewood has previously applied and been granted VALE Grants for the years 1990 through 2006; and WHEREAS, the staff seeks Council support for an Ordinance accepting a 2007 VALE grant funding in the amount of $18 ,276, for the period of July I, 2007 to June 30, 2008; NOW , THEREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COLORADO, AS FOLLOWS: Section I. The City Council of the City of Englewood, Colorado hereby authorizes the acceptance of the VALE Grant and accompanying intergovernmental agreement, a copy of which is marked as "Exhibit A" and auached hereto. Section 2. The City Manager, the Director of Safety Services and the Director of Finance/Administrative Services are hereby authorized to sign said VALE Grant and accompanying intergovernmental agreement on behalf of the City of Englewood. Introduced, read in full, and passed on first reading on the 4'" day of June, 2007. Published as a Bill for an Ordi,,ance on the 8'" day of June, 2007. Read by title and passed on final reading on the 18th day of June, 2007 . -1- Published by title u Ordinance No. JI Series of 2007 , on the 22nd day of June, 2007 . I, Loucri shia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby cenify that the above and foregoing is a trui;,caipy of the Ordinance passed on final reading and published by title as Ordinance No .~ Series of 2007 . ·/.41 -2- • • • • VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD CONTRACT Pursuant to the Ass istance to Vict ims of and Witnesses to Crimes and Aid to Law Enfo rcement Act , Article 4.2 Title 24 C.R.S ., the Victim Assistance and Law Enforcem ent Board of the 18th Judicial District has made the follow ing awa rd: Grantee : Englewood Department of Safety Services 3615 Sou th Elati Street , Engl ewood , Colorado 80110 Grant number : 07-38 Project Title : Victim/Witness Advocate Purpose of Grant Funds: Law Enforcement Vi ctim Services Services/Equ ipment Being Funded : Portion of Salary and Benefits for Victim Assistance Advocate .Grant Period : July 1, 2007 to June 30, 2008 Amount of Grant Award : $18,2 76 Quarterly Installments : Four (4) Quarterly Paym en ts of $4 ,569 BE IT UNDERSTOOD THAT : (1) All disbursement of awards are r'Jnt ingent upon the availability of VALE funds . (2) The contents of the grant appli cation will become contractual obligations of the grant recipient and are incorporated into this contract as if fully set forth herein . (3) The grant rec ipient is requ ired to submit Financial Reports quarterly : October 31 , 2007 , January 31 , 2008 , April 30 , 2008 and July 31, 2008 for funding for 2007/2008 . The report due on July 31 , 2008 shall be the year-end report . The VALE Board will provide Financial Report ing Forms . Grant rec ipients are required to use !hese forms . (4) The grant recipient is requ ired to submit Program Reports on : January 31 , 2008 and July 31, 2008 for funding for 2007/2008. Thes e reports must address any special conditions that are listed in this conllact. The report due on July 31 , 2008 shall be the year-end report . It shall show totalJ for the entire year and must address any spec ial conditions that are listed in this • contract . The VALE Board will provide Program Reporting Fonms . Grant recip ients are required to use these fonms . Englewood Department of Safety Services 07-38 Reports shall be sent to : Lisa Lawrence , Grant Evaluator VALE Board District Attorney's Office 7305 South Potomac Street, Suite 300 Centennial, Colorado 80112-4031 (720) 87 4-8608 (5) Fa ilure to subm it these required reports on the dates due may result in suspens iori of the grant, termination of the grant , return of awarded funds or the loss of future funding bv VALE (6) Special conditions for the award which have been stipulated between the VALE Bo a.-d a1 d the grant rec ipient are as follows : NONE (7) Any equipment purchased with VALE funds must remain with the grant recipient. Equipment must be used for the purpose designated in the grant application . Any use by others or tr ~nsfer of ownership must be reported to th~, VALE Board, in writing, prior to the occurrence of such use or transfer . The Board may ,,;,prove such use or transfer or may • request return of the equipment . (8) 8!Jy_ change in the use of gr,1n t fun:is shall be approved by the VALE Board. The request for such change shall be in writing . Approval of the VA LE Board shall be obtained orior to any such use . (9) Amendment of any othP.r terms of this contract shall have prior ar~roval of the Board . Requests for amendment 3hall be in writing . (10) The grant recipient shall submit written notification by June 1, 20oe to the VALE Board if the grant recipient will have any remaining funds at the end of the grant perio d. All unused funds shall be returned to the VALE Board unless the grant recipient mrkes a request in writing for use of the funds beyond the grant period and such request ha.; been approved by the VALE Board . Such requests shall include : The amount of remaining funds How the funds will be used When the funds will be expended Why the funds were not expended . • • Englewood Department of Safety Services 07 -38 Upon receipt of the request , the VALE Board shall decide whether to grant or deny the request without further presentation or hearing . (11) The grant recipient agrees that all funds received under this grant shall be expended solely for the purposes stated above and that any funds not so expended , including funds lost or diverted to other purposes, shall be repaid to the VALE fund. (12) The grant recipient agrees to comply with the letter and spirit of the Colorado Anti- discrimination Act of 1957, as amended, and other applicable law respecting discrimination ·and unfair employment practices (C .R.S. Sec. 24-34-402) and required by Execut ive Order , Equal Opportunity and Affirmative Action , date April 16, 1975. (13) Non-compliance with this contract may include failure to submit reports , making unapproved changes to the budget , performance failures or adherence to special conditions . Non-compliance with any portion of this contract may result in: Susp e11 sion of grant funds Term in at ion of grant Wttn holding of funds • Requiring grant recipient to return money to the VALE fund Other action as deemed necessary by the members of the VALE Board Any combination of the above . (14) All grant recipients shall make available to the Board or its authorized designee all current books, records, procedures or other information relative to the grant application and implementation . (15) The funds granted by this contract for Victim Services shall be disbursed in quarterly installments pending VALE Board approval of all required reports and verification of expenses . The funds granted by this contract for equipment may be dispersed by a single payment for the full amount, pending VALE Board approval of all required reports and verification of expenses . • Englewood Department of Safety Services 07-38 The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the te,ms of lhm (!] fil. Dalo {/2 I /rD. Project Director { Chri s Olson, Sa fety Se rvic es Direc tor Date _________ _ Financial Officer Frank Gryglewicz, F/AS Di r e ctor Date. _________ _ Authorized Official : The autho rized official Is the person who is , by virtue of such person's pos ition, authorized to enter Into contracts for the grant recipi en t Th is could include : Mayor or City Manager, Chairperson of the County Comm iss ioners , District Attorney, Pres ident or Chairperson of the Board of Directors , Superintendent, or other Ch ie f Executive Officer. Financ ial Officer: The person Is responsible for all financ ial matters related to the program and who has responsibility for the accounting , management of funds , verification of expenditures , audit information and financ ial reports . The person who actually prepares the fin ical reports may be under the supeivlslon of the Financ ial Officer . The Financial Officer must be a person other than the Authorized Official or the Project Director . Project Director: The person who has direct responsibility for the Implementation of the project. This person should combine knowledge and experience In the project area with ability to administer the project and supeivlse personnel. He/she shares responsibility with the financial Office for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project and Is responsible for meeting all reporting requirements . The Project Director must be a person other than the Authorized Official or the Financial Officer. • • • • • • COUNCIL COMMUNICATION Date : Agenda Item : Subject : June 4, 2007 9 a i Vic tim Assistance Law Eniorcement Grant 2007 Initiated By: I Staff Source : Safety Se, vices D epartment Chris O lson, Direc tor COUNCf l GOAL AND PREVIOUS COUNCIL ACTION Th e City of En glewood has ap pli ed for and accepted th e VALE Grant from 1990 th rough 2006. RECOMMENDED ACTION Staff seeks C o unci l support of a bill fo r an ordinance accepting 2007 V ictim Assi stance Law Enforcement gran t fun di ng in th e amount of $18,276 . BACKGROUND, ANALYSI~, AND ALTERNATIVES IDENTIFIED Th e VALE Grant finan ces approx imately 30 % of th e sa lary and ben efi ts for th e Victim Witness Pr ogram at En glewood Municipal Court. Th e Vic tim Witness Program provides servi ces fo r Victim s of do mesti c violence. FINANCIAL IMPACT The Vic tim W itness program wo uld lose 30% funding. LIST OF ATTACHMENTS Pro p ose d Bill for an Ordinance