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Home My WebLink About2007 Ordinance No. 052• • • CONTRACT // 9 b ii NO, r, .zoo ? ORDINANCE NO . 5J-- SERIES OF 2007 -- BY AUTHORITY COUNCIL BILL NO . 53 INTRODUCED BY COUNCIL MEMBER WOODWARD AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT REGARDING 2007 GRANT OF ARAPAHOE COUNTY OPEN SPACE PROGRAM FUNDS FOR BELLEVIEW PARK PICNIC SHELTER IMPROVEMENTS BETWEEN ARAPAHOE COUNTY AND THE CITY OF ENGLEWOOD, COLORADO . WHEREAS, Belleview Park Picnic Facilities project is pan or the initial phase or lmplementation or the Englewood Park and Recreation Master Pl an which was adopted in 2006 ; and WHEREAS , the existing Belle,iew pa vilion is over thirty-five years old and will be replaced with• state of the art ADA accessible shelter and picnic amenities allowing for more users access to the park facility due lo a larger shelter configuration ; and WHEREAS . the Ci ty of Englewood applied and was awarded a 2007 Arapahoe County Open Space Program Grant ; and WHEREAS, the passage or this Ordinance will au thorize the acceptance or th e Arapahoe County Grant for the Belleview Park Picnic Shelter Improvements Project ; NOW . THEREFORE . BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT : ~ Tho "Intergovernmental Agreement Regarding 2007 Grant of Arapahoe Co unty Open Space Program Funds Project Name: Belleview Park Pi cnic Shelter Improvements", attached hereto as Attachment I. is hereby accep ted and approved by the Englewood City Council. ~-Pursuant to Article V. Section 40, or the Englewood Home Rule Charter, the City Council has determined that Exhibit A, attached to this Ordinance, sha ll not be published because of its size . A copy is available in the Office of the Englewood City Clerk. ~ The Mayor and City Clerk are hereby authorized to sign and attest said Agreements for and on behalf of the City or Englewood, Colorado . Introduced , read in full , and passed on first reading on the 17th day of September, 2007 . Published II a Bill for an Ordinance on the 21 • da :· of September, 2007. Read by title and p111:d on final readina on the 1st d•/ of October, 2007 . Published by title as Ordinsnc,, No.9;,series of 2007, on the 5th day of October, 200 7. ~,~ Loucrishia A. Ellis, City Clerk I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify thal the above and foregoing iS.!J!:l': copy of the Ordinance passed on final reading and publi shed by title as Ordinance No . ~ries of 2007 . • • • • INTERGOVERNMENTAL AGREEMENT REGARDING 2007 GRANT OF ARAPAHOE COUNTY OPEN SPACE PROGRAM FUNDS PROJECT NAME: BELLEVIEW PARK PICNIC SHELTER IMPROVEMENTS Thi s lntergovcmmental Agreement (''Agreement''), is made and entered into by and between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF ARAPAHOE, STATE OF COLORADO, (the '·Co unty ") and the CITY OF ENGLEWOOD, a municipality and political subdivision of the Stale of Colorado (t he '·Grantee"). WHEREAS , on November 4. 2003, the voters of Arapahoe County approv ed a county- wide sa les and use la x 10 be used for sp ecilied Open Space purposes as sci forth in Count y Resolution No. 030381 ; and WHEREAS , Resolution No. 03038 1 authoriz es the Count y 10 award grants of funds from the Open Space Sales and Use Tax...("Granl Funds") 10 be distributed to municipalities and specia l districts. as more fully se t forth therein ; WHEREAS. on May 29, 2007 the Cou nt y approved th e Gra nte e 's Project Application, which is attached hereto and incorporated by reference herein as Exhibit A. (''Project App lic ati on"). subjec t 10 the execution of an intergo\'ernmental agreement an d subject to the terms and conditic,ns contained herein; WHEREAS , the Count y des ires to enter into int ergovernmenta l ag reem en ts, as a condition of grant approrn l. with such municipalities and special districts that have been app roved for grants from the Coun ty; and WHEREAS . these intergovcmmental agreements are au thori zed by Artic le XIV , Sect ion 18 of th e Colorado Cons tituti on and COLO. REV . STAT.§ 29-1-203 . NOW. THEREFORE , the County and the Grantee agree as follows: I. Amount of Grant. The County agrees to provide Grantee with Grant Funds in the amount not to exce ed$ 137 ,300 from the Arapahoe County Open Space. Parks and Trails Grant Program for the BELLEVIEW PARK PICN IC SHELTER IMPROVEM EN TS (''Grant Project"). 2. Use of Grant Fun <'.s. The Grantee agrees th at it shall on ly use the Grant Funds for the Grant Proje ct, as set forth in Exhibit A. 3. Time For Use of Grant Funds . The Grantee agrees that such Grant Funds will be expended by no later than one year from the date of this Agreement, unless a longer period of time is otherwise agreed to by the County in writing. 4. Interest on Grant Funds . The Grantee funhcr agrees that, after receipt of its Grant, the Grantee will use any interest earned on the Grant only for the Grant Project as set fonh in its appro ved grant application. 5. Administration of Grant Project. The Grantee shall be respon~iblc for th e direct supervision and administration of the Grant Project. The Co unty shall not be liable or responsible for an y cost overruns on the Grant Project. Nor shall the County shall ha ve any duty or obligation to provide any additional funding for the Grant Project if the Grant Project cannot be completed with the amount of Grant Funds awarded by the County 10 the Gra.ntee . 6. Grant Project Sile Vis its . Upon 24 hours wrinen notice to the Grantee , 7. the Grantee agrees to allow the Count y to make site visi ts before , during . and /or at the completi on of the Grant Project. Acknowledgement of County by Grantee . The Grantee agn1es to acknowledge the Count y as a contributor to the Grant Project in all publications . news release s and other publicit y issued by the Grantee related 10 the project and agrees to allow th e Count y to do the sa me . If an y events are planned in regard to th e Grant Project, the Count y shall be ackno wledged as a contributor in the in vitation lo such events. Grantee shall cooperat e with the Count y in prep aring public information pieces , pro viding ph otos of the Grant Proj ect fr om time to time , and pro viding access 10 the Grant Proj ect for publicity purposes. 8. Required Sign al Project Site . Grantee agrees 10 erect al least one sign in a publicl y visible area in recognition of the grant from the Arapahoe Count y Open Space Program . The location, form , design , and wording of such sign shall be approved by the County . Such sign shall be erected prior to the completion of the Grant Project or it s public opening . whiche ver is the earlier . 9. Repon Requirements . On or btfore December 31, 2007 the Grantee agrees to pro vide the County with an annual updated report that describes the amount of progress in comp leting the Grant Project, Grant Project milestones , and the use of the Grant Funds to date . Upon completion of the Grant Project . the Grantee also agrees to submit to the County a final repon , including a lener that certifies what the Grant Funds have been used for and that the Grant Funds have been used in accordance with Count y Resolution No. 03038 I. In addition to the final report , Grantee shall also submit to the County a final project summary that discusses the Grant Project and includes photographs of the various stages of the Grant Project development , including a photograph of the Grant Project at the lime of completion . The County shall be allowed to use the above photographs in publications , public information updates , and on the County web site . The Grantee funh cr agrees to provide th e County with an electronic copy of the final repon and project summary along with digit r · ohotographs . • • • • • • 10 . Fa ilure to Submit Required Reports . Upon written notice from the Count y's Open Sp ac e Manager, informing the Grantee that ii has failed to sub mit a;1y required annual update report and/or final report, the Grantee shall submit su ch reports to the County through the County's Open Space Manager within thirty (30) days, and, if it fails 10 do so, the Grantee shall be deemed 10 be in violation this Agreement. The Grantee shall be ineligible for any future Grant Funds, until and unless such reports have been submitted 10 the Count y's Open Space Manager . 11 . Record Keeping Requirements . The Grantee shall maintain u complete set of books and records documenting its use of the Grant Funds and its supervision and adminis1ra1ion of the Grant Project. Th e Co unt y or any of its duly authorized representatives shall have reasonable access 10 any books, document s, papers , and records of the Grantee which are pertinent 10 the Grant Proje ct for the purpose of making an audit, examination, or excerpts . The Grantee shall keep all books , documents, papers, and reco rds, which are pertinent to the Gra nt Project , for a minimum of three years. 12. Reimbursement of Grant Funds. The Grantee understands and agrees that if the Grant is not used in accordance wi th its approved Grant Application and /or thi s Ag reement , the County ma y requ ire the Grant ee 10 re imbur se the County in th e amount of such Grant Funds ti are not used for the Grant Project. 13 . Remedies . The ri gh ts and rerr.r 1ies of the Co•J nt y as set forth in th is Agree ment shall not be exclusive and are in uddition lo any other ri ghts or remedies pro vid ed by law . 14 . No Waiver of Ri~hl s. A waiver by either party lo this Agreement of the breach of any term or provi sion of this Ag reement shall not ope rate or be con strued as a wa ive r of any subsequent breach by either part y. 15. Changes 10 Grant Project. The Grantee agrees and und erstand s that it s Grant Projec t. once it has been approved by the County, ma y not be changed without the Count y's prior appro va l. Changes mus, be requested in writing and ma y not be gin until an amendment lo this Agreement has been appro ved by the Count y. 16 . Transfer of Interest in Grant Project. The Grantee understands and agrees that no '•nd or interests acquired with the Grant Funds as part of the Grant Project ma y be sold, leased , traded , or otherwise conveyed, nor ma y an exclusi ve license or permit on said land or interests be given . without prior approval of th e Grantee's governing body after conducting a publi c hearing . The Grantee further agrees if such sale, lease , trade or conveyance is made or an exclusive license or interest has been gi ven, the proceeds shall be deposited in an open space fund to be used for purposes consistent with Resolution No . 030381. 17 . Relationship of the Parties . The Grantee shall perform all duties and obligations under this Agreement as an independent contractor and shall not be deemed by vinue of this Agreement to have entered into any pannership , joint venture , employer/emplo yee, or other relationship with the County. • 18 . No Thjrd Party Beneficiaries . Nothing in this Agreernent shall give or allow any claim or right of action whatsoever by any third pany, including, but not limited to, any agents or contractors of the Grantee . 19 . Se verabilit v. Should an y one or more pro visions of this Agreement be determined 10 be ille ga l or unenforceable , all other provisions nevenhelcss shall remain effective ; provided , ho wever, the panics shall fonhwith enter into good faith negot iations and proceed with due diligence to draft a pro vision that will achieve the original intent of the panics hereunder . 20 . Written Amendment Required. This Agreeme nt may be amended . modified, or changed , in whole ot in pan , only by writt~n agreement dul y authori zed nn :! executed by the Count y and the Grantee . 21. Venue . Ve nue for the trial of any action arising out of any di sp ute hereunder shall be in Arapahoe County District Coun, pursuant to the appropriate rule s of civil procedure . 22. Notices . Notices. as referred to in this Agreement , shall be se nt to : COUNTY : Board of Count y Commiss ioners of Arapahoe County 5334 South Prince Street CITY : Littleton , Col ora do 80166-0001 and Arapahoe County Attorney 5334 South Prince Street Littleton , Cclorado 80166-0001 and Arapahoe County Open Space Manager Arapahoe Count y Public Works and Development Depanment \(,'/30 East Briarwood Avenue , Suite 100 Centennial, Colorado 80 I\ 2-3853 and Jerrell Black Director, Park s and Recreation City of Englewood 1155 W. Oxford Ave . Englewood , CO 80 \ I 0 4 • • • • • 23. AppJjcab!c Law. TI1is Agreement shall be construed and enforced in accordance with the laws of the State of Colorado. 24. Estcnt o[ Agreement. This Agreement constitutes the entire agreement of the panics hereto. The parties agree that there have been no representations made regarding the subject matter hereof other than those, if any, contained herein, that this Agreement constitutes the entire agreement of the panics with respect to the subject matter hereof, and funher agree that the various promises and covenants contained herein are mutually agreed upon and are in consideration of one another. 25 . Countcmans . This Agreement may be executed in multiple counterpans , each of which will be deemed to be an original and all of which taken together will constitute one and the same agreement. 26 . lncomnration of Exhibits . Unless otherwise stated in this Agreement , any e>.hibits, applications , resolutions, or other documents ,eferenced in this Agreement shall be incorporated by reference into this Agreement for all purposes . 27 . 28 . Section Headings . The headings for an y section of th is Agreement arc only for the convenience and reference of the parties and are not intended in any way to ddinc. limit or describe the scope or intent of this Agreement. Signatures . The signatories to this Agreement represent that the y are full y authorized to execute this Agreement and bind their re ,,pectivc entities . IN WITNESS WHEREOF, the County and the Grantee have executed this Agreement as • of the date set forth below . DATED this 21st da y of August , 2007 . ATTEST : By: _________ _ Cit y Clerk Loucrishia A. Ellis ATTEST : By: _________ _ Nanc y A. Dot y, Clerk to the Boa rd GRANTEE: By: _____ _ Nam e Title James K. Woodward Mayor Pro Tern COUNTY OF ARAPAHOE ST A TE OF COLORADO By: __________ _ Bob Toll, Open Space Manager , Pur suant to Resolution # 070462 6 • • • • • 2007 Exhibit A 2007 Arapahoe County Open Space Grant IGA \Arapahoe~ 1 H:e l2 iOOl Open SIJICI, Pllb 11111• I ARAPAHOE COUNTY Open Space, Parks, and Trails Grant Application Application Name : Project Name : Contact Information : City of Engle\/OOd Belleview Park Picnic Shaiter Improvements Gary Hultberg , Recreation Manager Department of Parks and Recreation 1155 W. Oxford Avenue, Englewood , CO 80110 303-762 .2684 ph.ghultberg@enqle wo odqov .org TABLE OF CONTENTS Section Part A . Contact and General Project Information Part D. Park Project■ Part F. Detalled Project Narrative and Selection Criteria Part G. Budget Part H. Letters of Support Part I. Maps Arapa ~oe County Open Space , Parks and Trails Grant Appllcallon Page ol 15 • Papa Number Page 3 Page 6 Page 7 Page 10 Page 14 Page 11 • • • • • Arapahoe County Open Space , Parka and Trails Grant Application Part A-CONTACT INFORMATION Project Type : D Open Space '.! Trails XX Parks D Other (please descri be) Name of Proj ect : Belleview Park Picnic Shelter Improvements Date : 2/20/07 Ai'PLIC"_N"i INFORMATION Name and Add re ss of Applicant and Primary Contact Person Gary Hultber11. Ra r.reatlon Manager City of Englewoo<.i , Department of Parks and Recreation 1155 W. OKfo1 .i llvenue , Englewood, CO 80110 Phone: 303.762 .2682 Fa x: 303 .762 .2688 Ema il: ghultberg@englewoodgov.org Name and Address of Partners and Pr imary Contact Person : nla Appl icant Fed eral Employe r ID Number (FEIN ): 84-6000-583 Signature of Authorized Agent: I, Jerrell Black, Director of Parks and Recreation , hereby affirm that I am the authori zed agent for the City of Englewood , wh ich is apply ing for the grant as described here in, and that I am le gally authorized on behalf of the City of Englewood to apply as its ag ent for th is Arapah oe Co unty Open Space, Parks , and Trails Grant. Signature of Authorized Agent GRANT REQUEST Amount Requested (round off figure to nearest $100): Total Project Cost Grant Request Matching Funds $228,000 $1 37 ,3 00 S 90,700 , 40',~ Arapahoe County Open Sp ace, Parks and Tra il s Grant Appl ication Page 3 of 15 DtlltYlfw Park Plcnlc lbtntc lmp[OYlfflfQl■ The City of Englewood park system has several forty year old picnic shetter facllltlea In need of redesign and replacement. The Parka and RIIClllallon Master Plan adopted In 2006 Identifies replacement of then shelters aa a top priority . Thia P!Olect will replace the Belleview Park shelter #1 with a state of the art ADA accea■lble shatter and picnic amenities to Include : new racycled plastlc picnic tablas, heavy duty barbaque grills and trash cans . These upgrades will allow more users access to the park facility due to Iha new shatter configuration . Replacing this shelter will also addre11 ADA laauas and reduce the City's llablllty due to the deterioration of the forty year old shelter. Belleview Park Is the crown jewel community park of the City of Englewood. It Is situated along the Big Ory Creek and trail system. Belleview Park amenities also Include : Pirate 's Cove Family Aquatlc Center, Belleview Children 's Farm, Lion's Club Train , Englewood Canine Corral, three additional shelters, three restroom faclllties , one lighted basebalVsoflball field, four tennis courts , one basketball court, two playgrounds, two hcr,eshoa pits and native walking trails . Access to the shelter Is available by parking lots on South Inca Street and Belleview Avenue and the Big Dry Creek trail system . PHOTOGRAPHS eeneviaw Pi-rk ex1suna shelter Arapahoe County Open Space, Parka and Trails Grant Application Page 4 of 15 • • • • • • Beneyjew Pods prete[TJld new 1bolllc design Arapahoe County Open Space , Parks and Trails Grant Application Page 5 of 15 PROJECT LOCATION INFORMATION City/District : Section/Township/Range : County Comm lasloner District#: LAND OWNERSHIP Name of Landowner: City of Englewood 2077-09-4-00-015/5S/68W 1, Susan Beckman Cl~• of l::nglewood Evidence of ownership or easements for trail corridor/conservation easements : D Enclosed X WIii forward If requ,,,ted D Not yet available (Explain) Part D -PARK PROJECTS PROJECT INFORMATION D Ne lghbomood Park D Sports Fields X Picnic Facllltles J Other ________ □. Other _______ _ D Part of a larger Open Space or Park project PARKS ACQUISITION Gross Acreage : Proximity to existing Open Space or Parks (miles): Centennial Park Englewood Golf Couree J11on Park Duncan Park .smu .. .75mllea .smu .. .7mll11 Arapahoe County Open Space, Parka and Trails Grant Application Page 6 of 15 D Park Expans io n • • • • • • Part F • DETAILED PROJECT NARRATIVE AND SELECTION CRITERIA 1. Project De1crlptlon 30 Point, A. PIH ■• dl1cu1e how thl1 project pr1Hrv&1, lmprovH, or rHtorH urban or rural open apace, natural ■rHI, 1grlcultural and ranch land,, vl1ta1, rtdgallna,, lloodplaln1, orwat11nd1 . Not applicable to th is proj ect. B. Plaaae dl1cuH how thl1 project will aarva to protect water quality In river■, lakea, and 1tream1 . Not applicable to this project. C. Park Lands. The City of Englewood developed a Parks and Recreation Master Plan in September of 2006 , which was subsequently endorsed by Englewood City Counc il in November 2006 . Th is Pie~ Is the gu iding document for the future of the City as It relates to parks, trails and recreation with in the City . Th t Plan began in August of 2005 with a Technical Advisory Committee comprised of representatives from the City of Englewood and the Plan .i,onsul tants . There were also multiple Interviews with park user groups , two public open houses and a comprehensive survey to the citizens of Englewood . The Plan recogni zed a number of broad and ambitious goals , all of which are intended to enhance the recreational needs of th e community . One of the specific goals of the Plan is to update the feature s in ex isting parks. Belleview Park is Eng lewood 's most popular co mmunity park conta ining 36 acres and multip le amenities for park users to enjoy . In 2006 , the City of Englewood had 97 reservat ions for Belleview Shelter #1 , serving 6,713 people. This represents over halt ,,f the shelter reservations for the 2006 Bellev iew Park shelter rentals . Shelter users .some from all over the metro area with a majority residing in Arapahoe County . One o ' the most beloved activities at Bellev iew Park occurs on the 4'" of July . A coo~;,r.i ve effort between the City of Englewood , City of Littleton and South Suburban F arks and Recreation District organ izes an annual celebrat ion with nume rous fun activ ities , mus ic, food and a magnificent fireworks display . Due to the extreme demand of this shelter, demolltion and construction will occur winter/spring 2007 , 2008 in lime to open for the 2008 reservation season . Belleview Park is one of three community parks in Englewood 's parks, trails and open space system . Seven neighborhood pa r'l s, three pocket parks , two natural areas , two sport complexes and four recreation facilities complete the park system . D. Trall1 . Not applicable t·, this project . E. WIidiife Habitat and movAment corridor■. Not applicable to this project . F. Hl1torlc Slt&1 Not applicable to th is project . Arapahoe County Open Space, Parks and Trails Grant Application Page 7 of 15 2. County and Community 8eneflta 20 Polnta Replacement of Belleview Shelter #1 wlll benefM the entire region. Bell eview Park , with 11 many attractions and amenities la a destination for famlllea In Iha south metro area. Increasing the capacity of picnic shelters while addreaalng current aafaty 3nd ADA IJauea will Improve the park aubetanllally . Shelter #1 la the highest prlorily for replacement dua to Its high demand and serious flaws . Poor design reducea Its effectlvene11 In accommodating large groups . Brick walls obstruct parental observation of playground and police patrol effC!ctlvenesa In observing sheller patrons acllvlllea. The structure currently accommodates 150 people . The new shelter will hold 240, Increasing the capacity by 60%. The new shelter design will not only allow for larger groups that we are currently tu ming away , but will also accommodate smaller multiple groups . The shelter provides trail connection and easy access to tennis courts , basketball court , horseshoe pits , two age specific playgrounds , the Belleview Children's Farm, Lion 's Club Train, Big Dry Creek Trell and Pirate's Cove Family Aquati~ Center. 3. Planning and Design 15 Points The project will be developed, designed and bu il t with the assistance of a professional architecVenginaer . Mark Kottwitz , Parks Superv isor, will be the Project Manager. The Parks and Recreation Department w,11 manage and maintain the shelter. Currently , $3,160 per acre Is spent annually ma intaining the park system . The City 's Parks and Recreation Master Pian states that Belleview Park is Englewood 's most popular park and the crown jewel within the park sy5Iem . Consequently , City officials have Identified Belleview Park as a high priority to receive the recommended Master Pian improvements . Because this site Is located on a hill, eros ion control slit fencing will be used during construction . Construction signage will be posted surrounding the area and information about the project will be posted on the City's website . The use(s impact will be minim ized due to the timing of the construction. Most shelter reservations are between Memorial Day and Labor Day . • Project Tlmeline : Construction Documents Complete : Bid Project: Award Bids : Shelter Demolition Shelter Construction Install Tables , BBQ Grills Signage , rash Cans , etc . September 2007 October 2007 December 2007 Janu r>ry 2008 Fe bruary-March 2008 April 2008 4. Partnership• 25 Polnta In 2006, Bell&vlew Park Shelter #1 accomm OI ated 97 group reservations ; serving a total of 6,713 individuals . Many diverse groups in,~lv ,1i ng &COijls , schools , day cares , churches , service clubs In addlllon to plivate parties Er : tamlly outings take advantage of Iha sheller and Its picnic facillllas . Letters of Support i~cluilfl Englewood Schools and the Englewood Parks and Recreation Commission . Bellavi8\'J Park Is contiguous to Progress and Cornerstone Parks operated by South Suburban Parks and Recreation Dislricl. The three parks and their many amenities compliment one another and create a regional park facility . Cooperativa Park planning between South Suburban 11nd Englewood has evolved to include partnerships in facility marketing , recreation programming and a shared admlulon fee structure benefiting residents of Englewood and the District. Arapahoe County Open Space , Parks and Trails Grant Applic'ltlon Page 8 of 15 • • • • • • 5. Long-term M■lnten ■nce 15 Pointe The City of Englewood Oepartmont of Parks and Recreation will be responalble for the maintenance of Iha new picnic ■helter and amenities . The new shelter design will Improve supervision, therefore, reducing vandalism . Shelter amenities will make uae of recycled materials (picnic tablaa) th&t are grellltl realstant. Park shelters are cleaned dally and prior to each scheduled reaervatlon . Maintenance Includes power waahlng concrete, graffiti removal , table and barbeque cleaning and trash removal . 8. Conn■ctlvlty 15 Points Belleview Shelter #1 Is located In the southeast comer of the park surrounded by playgrounds , athletic facllltles and many more popular park amenities . Rig Dry Creek Trail passes through Belleview Park Just 200 feet west of the shelter. Big Dry Creek Trail travels southeast connecting Progress Park under Belleview Avenue and continuing to Broadway. Eventually Big Dry Creek Trail will connect to the High Line Canal Trail. Traveling northwest , Big Dry :reek Trell connects to the Mary Carter Greenway . Arapahoe County Open Sraca. Parks and Trails Grant Appllcatlon Page 9 of 15 Part G -BUDGET Sources of Funds Date Grant Request Cash Match In-Kind Match Ar:onahoe Countv Ooen Scace 2/23/07 $137,280 Parks and Trails Grant Citv of Enalewood 7/07 $90 ,720 Totals $137,280 $90 720 Uses of Funds Date Grant Reauest Cash Match In-Kind Match uesian Architect/Engineer 9/07 $20,000 Construction w/ Concrete Pad 2,3/08 $50 ,000 One Shelter (50' x 72') 3/08 16 ,280 70,720 Demolition of Current Shelter 1/08 30,000 Electrical 3/08 10,000 Tables 4/08 27,000 BBQGrifts 4/08 1,400 Trash Cans 4/08 1,400 Required signage acknc,wladging At completion $600 required 11rant from Araoahoe Countv OSPT of oroiect budaet exoense Totals $137,280 $90,720 TOTAL PROJECT COSTS: $228,000 Signature· &1a---H~ Date: 2/20/07 TIUe:____ Manager of Recreation Arapahoe County Open Space, Parks and Trails Grant Application Page 10 of 15 • • Totals $137,280 90,720 $228000 Totals $20,000 50,000 87,000 30,000 -10,000 27,000 1,400 1,400 $600 required budaet evnonse I $228000 • JJI eE!F Eng lewooo S-::.hool s ~ Al?l V C H1LDi-tOCO :ouCKtON r ~C0~':'1! fY\1)11,1,lM,'1 \';; ... ~~~...... I • • j Jcr:ies •~.:Cabe ~v:,..,.•·~·e..,:::r • 0 1 5-:'v.>OIS Arapnhoe County Open Sp.i ce. P.irks and T ra,1, .-\dnsnry l:lnard 5.1 ~4 S0 u1 h Pri<.:~ Stree t Liulc,on. CO 80 166 Dc:ir Advisor y Board .\1 cmb1.·rs. ,\&.'1:Tnlilnl hf S.U'YC~ Sa.QONI M..tanl"' o(F .. Uit~ -=· I ;1m p leased to write this le11e1 nf upport for the Ci ty of Eng:le \\Oo d's Ac ll cv 1cw Park grn n1 ::pplic:ttion . I repre se nt Englewood S1.:hool ~ Emly Chi ldh ood Ed ucat i o n Progr~1m I ECE). \Ve hnvc en.ioyed ui-rng park fw.:ll n ic~ for the pi!SI 15 y ears. E:tc h sp ring ECE s1;.iif lw sl a pi<.:n1c for prC !l-1..·hoo ! l.'.hildrcn and 1hc 1r f;.11rn hr s. \\'e always n:se rvt the p:t"llic'll at In ca :rnd B~lk·\ 1c,, beca use 11 mc 1.:t!-nur need s so wel l. It 1s :1 dj accn t IO a fe nced pla y arc:.1 for :-mall ,:h 1ldren and c lust· lo a larger. mort: c h~1 ll eng111g pl.i y area f l11 n ldC'r brothers and s1stc n, \\'c h:l\ c nl,th.:ccl o\·cr the yc~r ~ that the ol<l hnc k pa vili on h,1, decaye-d . Re pl aceme nt \\ 1th llC \\ i:n nstrnctio n \\Ould he a huge impro ve ment fr om a sa fc 1y and aes the tic point l,f, IC'\\. \\1 1th .1 gran l fro m :\rap:i hoc Count y. t his nee ded rc no\·a11011 co uld 1110,e fo:,,:ird . F:11m li c.·s and 11rg;111iza 11 nns wh o e n.1ny us in g 1h1s hea ut1f u l park wi ll hi:11 c f1t ln 1111 th ese 1mµni,t:m ,·n b . Th;mk ~ u u fo r cnn~1dcn11::= th1~ gr.i n1 rl'.q ucs t. Sincerel y. .'I I , :·,d /ut :".i c;1 .:,.L \-1:l r<lw Ro dger, Fami ly Scn·iccs Pro\ icie r Eng lc ,,uo d SL"i wols Eurl~ Child l111od F.<luca 110n Prog ram ~oscoe L.OovidsonAominlst1011or-,Bun,;i r.,; • .:1 1,1 S Bcn'"loc 11St • Enge wc,oo CO ~O i 'C • ~or-.e·l03-701 -7050 • FolC.'.!03-806-2~6 C T y 0 F ENGLEWOOD Open Space , Parks and Trails AdYisory Board 5334 S. Prin ce Street Li ttleton, CO 80 166 Dear Bo ard Me mbers, FE3 5 200 7 TI1e City of Engle wo od Parks and Rec reatio n Commission is writin g in sup pol1 of th e Ci ty's application for Arapahoe Co un ty Open Space grant suppo 11 . The Belle view Park Picnic Faci liti es project is part of the initi al phase of implem entation of the City's Park and Recrea ti on :vlaster Pl an. De ve loped an d adopted in 2006, the Master Pl an identifie d th e nee d to rep lace man y aging par k picnic pavilions . The existing strnctures are over 35 yea rs old and ha ve out lived their effec ti ve ness as picnic facilities. The Co mm iss ion has iden tified our flagship park . Belle1 ·iew. as having the greates t need • for picnic shelter de molit ion. redesign and replaceme nt. • Belleview Park is extreme ly popular for large gro up pic 1,1cs with 201 gro up reserva tions in 2006 accommodat ing more than 12.000 indi vid uals . We arr :-rese ntl y re viewing shelte r designs and are an ticipa ting wi th Coun ty gra nt suppo11 a first class picnic facility fo r Belleview Park being comple ted 111 2007 . Thank you fo r you r consideratio n. Sin ce rel y . .,~1 :. ... Z, .. ;...,,. · . -Austin Gon1es Chairper so n 11 5.5 W O,cfo•d A, t'lllll' Englt \\OO d. Color;,<Jc 80 1 10 Fho ne J03-i62-2680 F,1x 303,i62-2688 • ., .,, f'nglr\10t1dto 11 • • I I I -\"1---i--r---- -------I I I ----j---:--i I I I ----·---·-~ ---~~---- ' ,) I l .. /-· _,/"/ I ■ Blllwr Park I Arapahoe County Admln . Bldg. I ~ ! CHERRY HILLS ~! VILLAGE -_I GREENWOOD VILLAGE =:;) l-,,.L---.L.,,-------r--t--t---,---, City of Englewood, Colorado 2007 Arapahoe County Open Space, Parks, and Trails Grant Application Belleview Park: Picnic Pavilion Improvements Project Vicinity Map with Driving Route LEGEND -Belleview Park Driving Route • Englewood Parks and Open Space CJ Arapahoe County Boundary --Major Highways -Arterial and Collector Streets February 2007 Driving D!111Ctlons from Arapahoe Coonty Admln. Bldg .: Take Prince St. north to Santa Fe Dr. Me!ge onto north-bound Santa Fe Dr. Exit Santa Fe Drive onto east-bound Belleview Ave . Tum left et Inca Dr. Park In lot Immediately to yoor left . e 0 o.s 1 1.5 MIies City of Englewood, Colorado 2007 Arapahoe County Open Space, Parks, and Trails Gran t Application Belleview Parle: Picnic Pavilion Improvements Project Site Plan and Topography Map 0 LEGEND 0 Picn ic Pavilion 0 Tennis Courts e Softball Diamond 0 Playground e Basketball Court 0 Mace Missie • Children 's Farm 0 Pirate's Cove -Big Dry Creek Trail -Topographical Contour Lines --Big Dry Creek Cl Belleview Park Boundary February 2007 G 150 300 Feet 450 City of Englewood, Colorado 2007 Arapahoe County Open Space, Parks, and Trails Grant Application Belleview Park: Picnic Pavillion Improvements Project Street Map with Driving Route LEGEND -Driving Route c:J Belleview Park Boundary February 2007 Driving Directions from Arapahoe County Admln . Bldg .: Take Prince St. north to Santa Fe Dr. Merge onto north-bound Santa Fe Dr. Exit Senta Fe Drive onto east-bound Belleview Ave . Tum left et Ince Dr. Pertc In lot Immediately to your left . 0 500 1,000 1,500 Feet • COUNCIL COMMUNICATION Date : Agenda Item: Subject : September 17, 2007 11 a II Intergovernmental Agreement with Arapahoe County for an Ope~ Space Grant for the Belleview Park Picnic Shelt er Improvements Initiated By: Staff Source: Department of Parks and Recre ation Jerrell Black. Director of Parks and Recreati on Gary Hultbe rg, Recreation Manager COUNCIL GOAL AND PREVIOUS COUNCIL ACTION City Council has given its approval for the City to enter into Intergove rnmental Agreements with Arapahoe County for the following: 1) South Platte River Oxbo w Habitat/Wetlands (Ju ne 4, 200 7) 2) Englewood Trailhead Improvements (January 17, 2006) 3) Mary Carter Greenway Suffer and Expansion (2005) • RECOMMENDED ACTION • The t.Jepartment of Parks and Recreation recommends that Council adopt a Bill for an Ordinance au thori zing an Intergove rnmental Agreement (IGA) defining joint responsibility between the City of Englewood and Arapahoe County for the Belleview Park Shelter Improve ments grant. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The Belleview Park Picnic facilities project is part of the initial phase of implementation of the City 's Park and Recreation Master Plan . Developed and adopted in 2006 , the Master Plan identified the need to rerlace many aging park picnic pavilions. The existing Belleview #1 pavilion is over thirty• five years old and has outlived its effectiveness as a picnic facility. The Belleview Park shelter #1 will be replaced with a state of the art ADA accessible shelter and picnic amenitie;. These upgrades will allow more users access to the park facility due to a larger shelter configuration . FINANCIAL IMPAO" The total cost for the project is $779,543. funding for Phase I ls budgeted In the 2007 Ope Space approved budget ($493 ,377). The $137,300 grant from Arapahoe County Open Space will be used for the replacement of the Belleview #1 shelter. The D€partment of Parks and Recreation will be requesting funding for Phase II ($286,166) in the 2008 Open Space Budget LIST Of ATTACHMENTS Letter from Arapahoe County awarding Grant to City of Englewoor; Bill for an Ord inance • • • • • Bo,,rd of Count y Con1111i ssi ,111c rs Ju ne 7, 2007 Ci ty of Englew ood :, \ H Soul h l'rln cr S1rr\'t llllil'l,111 , Cl,1 ,11,,d,~ SO IM•OOl.11 PhtJm" JllJ -7Q5 •40 .l0 F,,, .. .lll .l •7.1 S·7tl rt-l Tilll : ]ll.l · 7•1~-•ll•4·1 ll~l'll',fjl.,t,1 J/l1l/ul\'.l tl It~ t·,,um11,,$i11111·1,1@1·,1111t1/'1l/1e1,·.(1 •11$ I 000 Englew oo d Par, .,ay Engl ew ood, CO 80110 ,UV.N llll'l.:A IA:,,.• /lr,111.-II UMll\'fU llis111 ,·1 :! Re : 2007 Arap ahoe Cou nt y Op en Spa ce Program Gra nt Award s Dear City of Engl ewoo d, l:LllJlll'\(l,[;\'1(1.ll [11.(lli1'I .1 Congra tul at ions! The Arapaho,, Cou nt y Board of County Commis sioner s is very plea sed to be abl e to awa rd to th e City a, C:nglewood an Arapahoe Cou nt y Op en Space grant in th e amount of $13 7,3 00 for the Bdlel'icw Park Pic11ic Shelt er !111pro,·c111 c111 s projec t. The grant funds will be di stribut ed to yo u up on th e exec uti on o f an ~llergove mment al Agr eem ent ("!GA ") between the City of Englewood and Ar apa hoe Count y. The IGA , whi ch has be en prepar ed by the Co unt y At tomey's Office, has been forwarded to yo ur anomey along with a wire transfer/check authori za tion fonn . As so on as yo ur go ve rning body and/or authori zed official has approv ed, exe cuted and retumed the lGA to the Co un ty Att orney 's Offi ce, with the wire tran sfer/che ck auth oriza tion, the gra nt funds will be disbursed. Plea se co nt ac t Andrea Werfl, Arapahoe Co unt y Sales Tax An alys t, at 303-795-457 1 if yo u have qu est ions or concern s abo ut the wire tran sfe r or check . Th e grant funds must be spent on th e proj ec t in th e mann er desc ribed in yo ur application as well as in accordanc e with th e Arapahoe County Open Sp ace Sa les and Use Ta x Resolutio n Number 03036 1 and 1he Grant !GA . If yo u have any qu es tions regarding the use of th ese fund s, plea se contact Bob Toll, Arapahoe County Op en Space Mana ger, at 720-874-67 25. We look forward to see ing yo ur constituents and others enjoy the benefits of the Belleview Park Picnic S/reltcr !111pro1•c111 ,,111s project. We can th ank all the Arnpa ho e County vo ter s for approving the Open Space Prob>ram in Novemb er of 2003. Si~P~ Frank Weodig ~ Chair Board of County Commissioners MISSION 11,\1' NOl1N,\N i)i(lrfl'/.f nuNt.:W(llt!lr. flrSlllcr !,