HomeMy WebLinkAbout2006 Ordinance No. 017•
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ORDINANCE NO. jJ_
SERI ES OF 2006
CONTRACI: NO. 'fS-.J.cd..9 b i
BY AUTMORITY
COUNCIL BILL NO. 20
INTRODUCED BY COUNCIL
MEMBER WOODWARD
AN ORDINANCE AUTHORi-lNG THE ACCEPTANCE OF A VICTIM ASSISTANCE
LAW ENFORCEMENT (VALE) GRANT FROM THE VICTIM ASSISTANCE LAW
ENFO RCEMENT BOARD OF THE 18TH JUDICIAL DISTRI CT.
WHEREAS, !he Cily of Englewood Safely Service Department applied for funding under
lhe VALE Granls Program 10 be used for funding !he Vic1im /Wi1ness Program in lh e
Englewood Municipa l Court: and
WHEREAS, !he Vic1irn /Wi1ne ss Progrorn in 1he Englewood Municipal Cou rt has serv ed
the victims of domest ic violence since 1990: and
WHEREAS, 1he City of Englewood ha s previously app lied and been granted VALE Granls
for 1he years 1990 through 2005: and
WHEREAS, 1he staff see ks Council support for an Ordinance accepting a 2006 VALE
granl funding in 1he 0111011111 o f$ 16 ,4 20 , for 1hc period of July I. 2006 10 June JO, 2007:
NOW . THEREFORE, BE IT ORDAINED BY TH E CITY COUNC IL OF THE CITY OF
ENGLEWOOD. COLO RADO . AS FOLLOW S:
~-The Ci ty Co uncil of 1he Ci ly of Eng lewood, Colo rad o hcrehy authorizes lhe
acc eptance of the VALE Grant and accompanying intergovernmenta l ngrccrncnt. n copy of
which is marked as ··Exhibit A .. and attached hereto .
~-The Cil y Manager, 1he Dire ctor of Safely Services and lhe Director of
Finance /Administrative Services arc hereby auth orized to sig n su id VALE Grant and
ac compan y ing intergovernmental ag reement on behalf of the City of Englewood.
Introduced , read in full. and pa ssed on fir s! reading on 1he 51h day of June . 2006
Published as a Bill for an Ordinance on lhc 91h day of June. 2006 .
Read by lillc and passed on final reading on lhc I 91h day of June . 2006.
Publi sh ed by lillc as Ordinance No /2, Ser ie s of 2006, on 1he 23 rd dn y of June . 2006.
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I, Loucrishia A. Ellis, City Clerk of the City of Englewood . Colorado, hereby certify that
the above and foregoing is JA'"• copy of the Ordinance passed on al reading and published
by title as Ordinance No . Ff' Series of 2006.
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VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law
Enforcement Act, Article 4.2 Title 24 C.R .S., the Victim Assistance and Law Enforcement
Board of the 181h Judicial District has made the following award :
Grantee : Englewood Department of Safety Services
3615 South Elati Street, Englewood, Colorado 80110
Grant number : 06-38
Project Title : Victim/Witness Advocate
Purpose of Grant Funds: Law Enforcement Victim Services
Services/Equipment Being Funded : Portion of Salary and Benefits for Victim Assistance
Advocate
Grant Period: July 1, 2006 to June 30, 2007
Amount of Grant Award: $16,420
Quarterly Installments : Four (4) Quarterly Payments of $4,105
BE IT UNDERSTOOD THAT :
(1) All disbursement of awards are contingent upon the availability of VALE funds.
(2) The contents of the grant application will become contractual obligations of the grant
recipient and are incorporated into this contract as if fully set forth herein.
(3) The grant recipient is required to submit Financial Reports quarterly : October 31 , 2006,
January 31, 2007, April 30, 2007 and July 31, 2007 for funding for 2006/2007. The report due
on July 31, 2007 shall be the year-end r'lport . The VALE Board will provide Financial
Reporting Ferr.is . Grant recipients are required to use these forms .
(4) The grant recipient is ~equired to submit Program Reports on : January 31, 2007 and July
31, 2007 for funding for 2006/2007 . These reports must address any special conditions that
are listed in this contract. The report due on July 31, 2007 shall be the year-end report . It shall
show totals for the entire year and must address anr special conditions that are listed in th :s
contract. The VALE Board will provide Program Reporting Forms . Grant recipients are
• required to use these forms .
Englewood Department of Safety Services
06-38
Reports shall be sent to :
Francie Miran , Grant Evaluator
VALE Board
District Attorney's Office
7305 South Potomac Straet, Suite 300
Centennial, Colorado 80112-4031
(720) 874-8600
(5) Failure to submit these required reports on the dates due may result in suspension of the
grant, termination of the grant, return of awarded funds or the loss of future funding by VALE .
(6) Special conditions for the award which have been stipulated between the VALE Board and
the grant recipient are as follows :
NONE
(7) Any equipment purchased with VALE funds must remain with the grant rec ipient .
Equipment must be used for the purpose designated in the grant application. Any use by
others or transfer of ownership must be reported to the VALE Board , in writing , prior to the
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occurrence of such use or transfer . The Board may approve such use or transfer or may •
request return of the equipment.
(8) ~ change in the use of grant funds shall be approved by the VALE Board . The request
for such change shall be in writing. Approval of the VALE Board shall be obtained prior to any
such use.
(9) Amendment of any other terms of this contract shall have prior approval of the Board .
Requests for amendment shall be in writing.
(10) The grant recipient shall submit written notification by June 1, 2007 to the VALE Board if
the grant recipient will have any remaining funds at the end of the grant period .
All unused funds shall be returned to the VALE Board unless the grant recipient makes a
request in writing for use of the funds beyond the grant period and such request has been
approved by the VALE Board .
Such requests shall include :
The amount of remaining funds
How the funds will be used
When the funds will be expended
Why the funds were not expended . •
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Englewood Department of Safety Services
06-38
Such request must be rece ived on or before June 1, 2006 .
Upon receipt of the requ est, the VALE Board shall decide whether to grant or deny the request
without further presentation or hearing .
(11) The grant recipient agrees that all funds rece ived under this grant shall be expended
solely for the purposes stated above and that any funds not so expended, including funds lost
or diverted to other purposes , shall be repaid to the VALE fund .
(12) The grant recip ient agrees to comply with the letter and sp irit of the Colorado Anti •
discrimination Act of 1957, as amended , and other applicable law respecting disc riminat ion
and unfair employment practices (C.R.S . Sec . 24 -34-402) and required by Executive Order ,
Equal Opportunity and Affirmative Action , date April 16, 1975 .
(13) Non-compliance with this contract may include failure to submit reports , ma ki ng
unapproved changes to the budget , performance failures or adherence to sp ecial conditions .
Non-compliance with any port ion of th is contract may result in:
Suspension of grant funds
Termination of grant
Withholding of funds
Requiring grant recipient to return money to the VALE fund
Other action as deemed necessary by the members of the VALE Board
Any combination of the above .
(14) All grant recipients shall make available to the Board or its authorized designee all current
books , records, procedures or other information relative to the grant application and
implementat ion.
(15) The funds granted by this contract for Victim Services shall be disbursed in quarterly
installments pending VALE Board approval of all required reports and verification of expenses.
The funds granted by this contract for equipment may be dispersed by a single payment for
the full amount, pending VALE Board approval of all required reports and verification of
expenses .
Englewood Department of Safety Services
06-38
The grant recipient, through the following signatories , understands and ag ree s that any VALE
monies received as a result of the awarding of the grant application shall be subject to the
terms of th is contract.
e&,.~
Chris Olson, Safety Services Director
Date---=~:..i-/q~} O:c...i?c:____
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Date. _________ _
Flnancial Officer
Frank Grygle~icz, Finance/Ad m. Director
Authorizing Official
Gary Sears, City Manager
Tony Spurlock
Chair, VALE Board
Date. _________ _
Date. _________ _
Authorized Official : The authorized official Is the person who 1,, by virtue of such person 's position . authorized to
enter into contracts for the grant recipient.
This could Include: Mayor or City Manager, Chairperson of the County Commissioners, District Attorney. President
or Ch airperson of the Board of Directors , Superintendent, or other Chief Executive Officer.
Financial Officer : The person is responsible for all financial matters related to the program and who has
respons ibility for the accounting , management of funds, verification of expenditures. audit information and financial
reports . The person who actually prepares the finical repo rts may be under the superv ision of the Financial
Officer . The Financial Officer must be a person other than the Authorized Official or the Project Director.
Project Director: The person who has direct responsibility for the implementation of the project. This person
should combine knowledge and experience in the project area with ablllty to administer the project and supervise
personnel. He/she shares responslblllty with the financial Office for seeing that all expenditures are within the
approved budget. Th is person will normally devote a major portion of his/he r time lo the project and Is responsible
for meeting all report in g requ irements . The Project Director must be a person other than the Authorize d Official or
the Financial Officer.
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COUNCIL COMMUNICATION
Date:
June 5, 2006 I
Agenda Item:
9 a i I
Subject:
Vic tim Assistance Law Enforcement Grant, 2006
Initiated By:
D epartm ent of Safety Services I
Staff Source :
D irector Chris Olson
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Th e City of Englewood has appli ed fo r an d accep ted the '.'icii,n Msistance Low Entorcement (VALE)
Grant fr om 1990 through 200S.
RECOMMENDED ACTION
Staff seeks Council support of a Bill for an Ordinance accep ti ng 2006 Vic tim Assistance Law
Enforcement gra nt funding in th e amount of S 16,420.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Th e VALE Grant finances approximately 30% of the salary & benefits for th e Victim Witn ess
Progra m at Englewood Municipal Court. The Victim Witness Program provides services fo r victims
of domestic violence.
FINANCIAL IMPACT
Victim Witness program would lose 30% fundi ng.
LIST OF ATTACHMENTS
Bill for an Ordinance